{ "count" : 53480, "data" : [ { "id" : "6a306722f292fd229cfb98c9", "title" : "Executive Assistant", "company" : "Trivelta", "industry" : "Technology", "salary" : { "min" : 480000.0, "max" : 720000.0, "currency" : "MXN", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Mid-Senior Executive Assistant in Monterrey, Mexico, adjusted for the technology industry and full-time employment." }, "location" : "Monterrey, Nuevo León, Mexico", "locations" : [ "Monterrey", "Nuevo León", "Mexico" ], "timestamp" : "2026-06-16T09:23:55.020", "fingerprint" : "1254fea2e7a892430f3b84f925b4eeafe6a6968c2929fc993934f2ae4d45842d", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/trivelta/jobs/4089365009", "externalId" : "4089365009", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Monterrey", "state" : "Nuevo León", "country" : "Mexico", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "25.6802019,-100.3152580" } ], "locationText" : "Monterrey, Nuevo León, Mexico", "employmentType" : "FULL_TIME", "experienceMinYears" : 4, "experienceMaxYears" : 10, "experienceLevel" : "Senior", "coreResponsibilities" : "Manage complex executive calendars, Serve as liaison between executives and parties, Maintain clear communication, Maintain professional communication, Draft executive communications, Review executive communications, Manage executive communications, Coordinate domestic travel, Coordinate international travel, Track key initiatives, Track action items, Follow up on action items, Prepare executives for meetings, Assemble agendas, Assemble briefing materials, Capture meeting minutes, Capture action items, Distribute follow ups, Handle confidential information, Facilitate cross-functional coordination, Streamline communication, Improve operational workflows, Maintain structured digital documentation, Maintain physical records, Identify process improvements, Implement process improvements", "teamCollaboration" : "Cross-functional coordination; Global teams", "toolProficiency" : [ "Google Workspace", "Microsoft Office" ], "communicationSkills" : "Executive communications; Clear communication; Professional communication", "documentationSkills" : "Digital documentation; Physical records", "qualificationsBasic" : "4+ years supporting C-suite executives, Proficiency with Google Workspace, Proficiency with Microsoft Office, Excellent written communication skills, Excellent verbal communication skills, Exceptional organizational skills, Exceptional time management skills, Attention to detail, Ability to prioritize competing demands, Ability to operate independently", "qualificationsPreferred" : "Additional languages are a plus", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Trivelta builds the technology that powers modern, social-first gaming experiences. Through our proprietary sportsbook and casino engine, we enable partners to launch fully branded, legally compliant gaming products that combine real social interaction, predictive gameplay, and casino entertainment in one unified experience. Headquartered in Boston with operations in Monterrey, Barcelona, and Atlanta, we are scaling rapidly and building a team passionate about redefining how people play, socialize, and connect. We are looking for a highly strategic, detail-oriented, and proactive Executive Assistant to support our executive leadership team. This role is a crucial partnership to leadership, responsible not only for optimizing day-to-day operations but also driving organizational efficiency, ensuring alignment across global teams, and enabling executives to focus on high-impact priorities. The ideal candidate thrives in a dynamic fast paced environment, demonstrates exceptional discretion, anticipates the executive needs with precision,and accuracy Responsibilities: Own and strategically manage complex executive calendars, ensuring alignment with company priorities. Serve as a trusted liaison between executives and internal and external parties, maintaining clear and professional communication. Draft, review, and manage executive communications, including emails, presentations, and reports. Coordinate domestic and international travel, including itineraries, any travel related documents and all logistics. Track key initiatives, action items, and deadlines; proactively follow up to ensure you’re aligned with your executive and company goals. Prepare executives for meeting by assembling agendas, briefing materials, and relevant context; ability to capture meeting minutes/action items and distribute follow ups as needed. Handle highly sensitive and confidential information with professionalism and discretion. Facilitate cross-functional coordination across global teams, helping streamline communication and improve operational workflows. Maintain structured digital documentation and physical records. Identify and implement process improvements that enhance executive and organizational effectiveness. Qualifications: 4+ years of experience supporting C-suite executives in a fast-paced or high growth environment. Strong proficiency with Google Workspace and Microsoft Office. Excellent written and verbal communication skills. Exceptional organizational and time management skills with strong attention to detail. Demonstrated ability to prioritize competing demands and operate independently. Skills additional languages are a plus. This position is onsite at our Monterrey, MX .", "summaryDescription" : "Executive Assistant at Trivelta. Manage complex executive calendars. Serve as liaison between executives and parties", "postedDate" : "2026-06-15T23:23:58.004", "createdAt" : "2026-06-15T23:23:58.004", "lastUpdated" : "2026-06-16T09:23:55.020", "ingestTimestamp" : "2026-06-15T23:23:58.004", "mongoId" : "6a306722f292fd229cfb98c9", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "200k+", "hasSalary" : false, "allSkills" : [ "Google Workspace", "Microsoft Office" ], "skillCount" : 2, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 1.0, "_score" : 846.8571, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c8ce074d8ee00a0977871", "title" : "Executive Assistant", "company" : "Tillo", "industry" : "People", "salary" : { "min" : 500000.0, "max" : 850000.0, "currency" : "ZAR", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Executive Assistant in Cape Town, South Africa, adjusted for Manager seniority in the Technology industry." }, "location" : "Cape Town Office", "locations" : [ "Cape Town Office" ], "timestamp" : "2026-06-16T01:23:52.390", "fingerprint" : "21ed531e1390e3358c3016b29dda2a934b513f544ca55596b5c7ffc66ca36d94", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/tillo/31095250-e0b0-4781-8604-d3ac241fecb0/application", "externalId" : "31095250-e0b0-4781-8604-d3ac241fecb0", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Cape Town", "state" : "Western Cape", "country" : "South Africa", "continent" : "af", "source" : "llm", "workMode" : "hybrid", "geo" : "-33.9288301,18.4172197" } ], "locationText" : "Cape Town, Western Cape, South Africa", "employmentType" : "FULL_TIME", "technicalSkills" : "Google Workspace", "professionalSkills" : [ "Executive support", "Administrative execution", "Workflow streamlining", "Logistics coordination", "Financial administration" ], "hardSkillsList" : [ "Inbox management", "Calendar management", "Travel coordination", "Meeting preparation", "Expense management", "Information management", "Research", "Event coordination", "Office support" ], "hardSkills" : [ { "name" : "Inbox management", "level" : "intermediate" }, { "name" : "Calendar management", "level" : "intermediate" }, { "name" : "Travel coordination", "level" : "intermediate" }, { "name" : "Meeting preparation", "level" : "intermediate" }, { "name" : "Expense management", "level" : "intermediate" }, { "name" : "Information management", "level" : "intermediate" }, { "name" : "Research", "level" : "intermediate" }, { "name" : "Event coordination", "level" : "intermediate" }, { "name" : "Office support", "level" : "intermediate" } ], "majorSkills" : "Executive Assistant, Senior leadership support, Scheduling, Coordination", "majorSkillsList" : [ "Executive Assistant", "Senior leadership support", "Scheduling", "Coordination" ], "coreResponsibilities" : "Manage and optimise CEO's inbox, Schedule meetings, appointments, travel, Anticipate scheduling conflicts, Ensure efficient time utilisation, Arrange national and international travel, Plan travel itineraries, Arrange flights, accommodation, transport, Secure visa requirements, Act as primary point of contact, Screen and prioritise communications, Draft correspondence, Ensure timely responses, Prepare meeting agendas, presentations, Attend meetings, Take detailed minutes, Track action items, Ensure timely follow-up, Process and reconcile CEO's expenses, Organise confidential files and documents, Maintain confidential information, Conduct research on topics, Compile data, Prepare reports or summaries, Assist with planning company events, Assist with internal meetings, Support Workplace Manager, Support CEO with office management, Liaise with building management, Set up for meetings, Top up snacks and drinks, Undertake special projects, Assist with ad-hoc projects", "teamCollaboration" : "Collaborate with colleagues globally; Serve customers globally", "domainKnowledge" : "Rewards and incentives", "domainList" : [ "rewards-and-incentives" ], "domainSpecificKnowledge" : [ "Rewards and incentives" ], "toolProficiency" : [ "Google Workspace" ], "communicationSkills" : "Draft correspondence; Professional responses", "documentationSkills" : "Prepare documentation", "continuousLearning" : "Team Learning & Development budget", "problemSolvingSkills" : "Problem-solving ability; Identify solutions", "specialRequirements" : "US working hours, 12pm - 7pm SAST, 3 days week in office", "outcomesObjectives" : "Maximise CEO impact and effectiveness; Ensure business activities progress smoothly; Enable CEO maximum effectiveness; Create leverage across organisation", "qualificationsBasic" : "Previous EA/PA/Chief of Staff support experience, Support C-suite executives, Manage competing priorities, Time management skills, Work independently, Google Workspace skills, Create presentations, documentation, reports, Manage expenses, budgets, invoices, High discretion, professionalism, confidentiality", "qualificationsPreferred" : "Experience in scale-up/high-growth environment, Experience with Notion, Support multiple global stakeholders, Experience planning leadership offsites, Exposure to AI tools, Experience improving administrative processes", "remoteFriendly" : true, "workSiteFlexibility" : "Hybrid", "rawDescription" : "- Who we’re looking for: We’re looking for an Executive Assistant to partner closely with our US-based CEO, helping maximise their impact and effectiveness across the business. This role suits someone who thrives in fast-paced environments, loves bringing structure to complexity, and takes pride in ensuring things run seamlessly behind the scenes You’ll act as a trusted partner to the CEO, managing priorities, coordinating schedules, facilitating communication, and ensuring that critical business activities progress smoothly. This is a unique opportunity to work at the heart of a fast-scaling global business, gaining exposure to senior leadership, strategic initiatives, and key business decisions \uD83C\uDF1F - The challenge: Enable the CEO to operate at maximum effectiveness by proactively managing competing priorities, streamlining workflows, coordinating complex logistics, and ensuring nothing falls through the cracks. You’ll balance strategic support with day-to-day operational execution, helping create leverage across the organisation as Tillo continues to scale \uD83D\uDE80 - Where you’ll work: This role will be based in Cape Town, you'll be part of our global team, collaborating with colleagues and serving customers across the UK, USA, Australia, South Africa, and beyond. This role will work from our Cape Town office 3 days week \uD83C\uDFE2 NOTE: The role requires US working hours, 12pm - 7pm SAST. The Tillo Difference https://www.tillo.io/the-tillo-difference We're in the business of rewards and incentives, so we know a thing or two about the importance of giving back. We can't grow as a business without growing as individuals, so we are committed to providing a workplace where passionate, driven individuals can thrive. We value collaboration, trust, positivity, and a willingness to learn - only by working as a team will we reach our goals. We’re the market leader in the UK and are active in a number of other markets including USA, Europe, Australia and India. \uD83C\uDF0E Day to day this role will be responsible for - Inbox and Calendar Management: Proactively manage and optimise the CEO's inbox, scheduling meetings, appointments, and travel arrangements, anticipating potential conflicts and ensuring efficient time utilisation. - Travel Coordination: Arrange comprehensive national and international travel itineraries, including flights, accommodation, ground transportation, and visa requirements, ensuring all details are meticulously planned. - Communication Management: Act as a primary point of contact, screening and prioritising incoming communications (emails, calls), drafting correspondence, and ensuring timely and professional responses. - Meeting Preparation and Follow-up: Prepare meeting agendas, presentations, and relevant documents. Attend meetings to take detailed minutes, track action items, and ensure timely follow-up. - Expense Management: Accurately process and reconcile the CEO's expenses. - Information Management: Organise and maintain highly confidential files, documents, and information, both digital and physical, with utmost discretion and security. - Research and Reporting: Conduct research on various topics as required, compile data, and prepare reports or summaries. - Event and Logistics Coordination: Assist with the planning and execution of company events, internal meetings, and other ad-hoc projects as needed. - Office Support: Support the Workplace Manager and CEO with general management of the Cape Town office; liaising with building management, setting up for internal/external meetings and topping up snacks/drinks. - Ad-Hoc Projects: Undertake special projects and initiatives as assigned by the CEO, demonstrating flexibility and adaptability. What we’re looking for - Previous experience as an Executive Assistant, Personal Assistant, Chief of Staff support, or similar administrative role supporting senior leaders - Experience supporting C-suite executives, founders, or senior leadership teams - Proven ability to proactively manage competing priorities and maximise executive effectiveness - Exceptional organisational skills and attention to detail - Strong time management skills with the ability to work across multiple priorities simultaneously - Excellent written and verbal communication skills - Strong problem-solving ability and a proactive approach to identifying solutions - Comfortable working independently and exercising sound judgement - Strong technology skills, including Google Workspace and modern workplace productivity tools - Experience creating presentations, documentation, reports, and business materials - Experience managing expenses, budgets, invoices, or other financial administration - High levels of discretion, professionalism, and confidentiality Helpful but not essential - Experience working within a scale-up or high-growth business environment - Experience using Notion or similar knowledge management platforms - Experience supporting multiple stakeholders across a global organisation - Experience planning internal events, leadership offsites, or company gatherings - Exposure to AI tools and automation platforms - Experience improving administrative processes or operational workflows Benefits We offer all our employees trust and empower our team to work with flexibility and autonomy. We’re a close-knit team and love working collaboratively. With our hybrid model, our team can come together at our fantastic offices while still having the flexibility to focus in their own space. The Tillo team are a motivated bunch and we all work hard to push Tillo forwards, always innovating. We completely understand the importance of work/life balance and offer a supportive and collaborative working environment with the following benefits: - 21 days holiday per annum (plus an additional day for your birthday \uD83C\uDF82) - Health insurance contribution - Employee Incentive Scheme - Hybrid Working - Top spec equipment including laptop, mouse, keyboard, monitor - Anniversary gifts - Monthly breakfasts, drinks, snacks and events - Team Learning & Development budget ABOUT TILLO Tillo makes gift cards, rewards, and incentives simple, efficient, and profitable. Operating in over 37 markets and 25 currencies, Tillo processes billions in gift card transactions through a single, plug-and-go API, powering rewards and incentives for the world’s leading businesses. Backed by Tenzing, Tillo is setting the global standard for digital gift card infrastructure. Diversity, Equity, and Inclusion Statement We are committed to fostering a diverse and inclusive workplace where everyone feels valued and respected. We welcome applications from individuals of all backgrounds, regardless of age, disability, gender identity, marital status, race, ethnicity, religion or belief, sex, or sexual orientation. If you require any reasonable adjustments during the recruitment process, please let us know, and we will be happy to accommodate your needs.", "summaryDescription" : "Executive Assistant at Tillo. Skills: Executive Assistant, Senior leadership support, Scheduling, Coordination. Manage and optimise CEO's inbox. Schedule meetings, appointments, travel", "createdAt" : "2026-06-14T19:29:41.296", "lastUpdated" : "2026-06-16T01:23:52.390", "ingestTimestamp" : "2026-06-14T19:29:41.296", "mongoId" : "6a2c8ce074d8ee00a0977871", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "200k+", "hasSalary" : false, "allSkills" : [ "Inbox management", "Calendar management", "Travel coordination", "Meeting preparation", "Expense management", "Information management", "Research", "Event coordination", "Office support", "Executive Assistant", "Senior leadership support", "Scheduling", "Coordination", "Executive support", "Administrative execution", "Workflow streamlining", "Logistics coordination", "Financial administration", "Rewards and incentives", "Google Workspace" ], "skillCount" : 20, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Manager", "dataQualityScore" : 0.7777778, "_score" : 843.3695, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a305a8ff292fd229cf529e2", "title" : "Executive Assistant", "company" : "commercetools", "salary" : { "min" : 87000.0, "max" : 109000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Boston, Massachusetts, United States (Hybrid) ", "locations" : [ "Boston", "Massachusetts", "United States (Hybrid)" ], "timestamp" : "2026-06-16T08:56:22.328", "fingerprint" : "b9668bee454d5c347db976d1a33699b6d680be9a3b8713fb236318a7a393f428", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/commercetools/jobs/7768715003", "externalId" : "7768715003", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Boston", "state" : "Massachusetts", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "42.3588336,-71.0578303" } ], "locationText" : "Boston, Massachusetts, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 10, "experienceMaxYears" : 99, "experienceLevel" : "Executive", "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "About commercetools Real innovation starts with a strong foundation, and at commercetools, that comes from the perfect balance of our product and our people. Behind every leap forward is a collective of builders, explorers, doers, makers, and problem-solvers. The kind of people who not only created composable commerce but also shaped the culture of experimentation that idea unlocked. Together they are the engine of commerce innovation today. At commercetools, we power the next era of commerce for our customers. Whether it’s AI-driven solutions that help enterprises make smarter business decisions, bridging digital and physical shopping experiences, or enabling entirely new ways for industries to connect with their customers, we help the world’s most ambitious companies experiment, scale, and grow without limits. Here the best idea wins, not the loudest voice. You will have the tools, trust, and space to not only build the future of commerce, but to build your own. Your Impact Interested in contributing to a growing global organization? We are seeking an experienced and highly organized Executive Assistant to join our Boston team. In this role, you will serve as a trusted strategic partner and right hand to our Chief Customer Officer (CCO) and Chief Marketing Officer (CMO). We are looking for a C-level EA who understands the flow of the executive suite and thrives on keeping things moving smoothly. You will be the internal champion who helps drive momentum—someone who naturally anticipates needs, connects the dots, and ensures key initiatives stay on track. While your primary focus is keeping our executives aligned and moving forward, you will also help maintain the vibrant heartbeat and culture of our Boston hub. Manage complex, fast-moving calendars with a proactive approach, optimizing the executives' time and ensuring key projects progress smoothly. Maintain open, clear communication loops with the CCO and CMO, keeping leadership effortlessly informed and aligned in real time. Oversee intricate domestic and international travel logistics, ensuring seamless itineraries from start to finish. Join key leadership meetings to capture action items, organize all-hands and onsite events, and help facilitate quarterly business cadences. Engage with relevant Slack channels to help maintain team organization, share reminders, and keep regional teams connected. Partner with our Europe-based Workplace Experience team to keep the Boston office welcoming and functional, while organizing engaging local events that bring our Boston team together. This role is in-person (Monday - Friday) in our Boston Office to ensure seamless, real-time collaboration. What Sets You Apart Proven experience supporting C-level executives in a dynamic, fast-paced environment. You understand how to partner effectively with leadership and navigate executive priorities. You don't wait for a to-do list. You are a self-starter who looks ahead, anticipates potential roadblocks, asks clarifying questions early, and takes pride in driving successful outcomes. You welcome feedback as a tool for continuous improvement (especially regarding complex scheduling and travel logistics) and adapt gracefully to evolving priorities. High cognitive bandwidth with the ability to switch gears smoothly, manage multiple priorities in parallel, and keep projects moving forward. You genuinely care about the craftsmanship of your work, the success of the executives you support, and the overarching mission of the company. Our Benefits Because work and life are connected, our benefits are too. We’ve designed them to give you the security, flexibility, and opportunities you need to focus on what matters most. \uD83E\uDE7A Comprehensive health benefits for you and your dependents, including access to OpenUp for personalized mental health support \uD83D\uDCDA Learning and development opportunities including an annual learning budget, access to self-paced learning platforms and language training, personalized coaching, mentorship, and leadership programs \uD83C\uDF7C Family Leave Plus gives you additional fully paid weeks of parental leave on top of government-provided leave, so you can spend more time with your new addition \uD83D\uDCC8 Our equity participation program allows you to share in our success For more information on our benefits, visit this page. Come as you are. Build with us. Your unique perspective is essential to our success. We are committed to building a team that reflects the world around us because we know it’s the only way to build the future. We celebrate our differences and have created a hiring process that’s fair, inclusive, and designed to let your talent shine. We proudly welcome applicants of every race, color, religion, gender identity, sexual orientation, age, and any other part of your identity that makes you who you are. As an equal opportunity employer, we believe that our strength lies in our diversity, and we invite you to be a part of our global community. For more information on our diversity, equity, inclusion, and belonging practices, visit this page. Please note that compensation range pertains to base pay US Pay Range $87,000—$109,000 USD", "summaryDescription" : "Executive Assistant at commercetools", "postedDate" : "2026-06-15T23:23:21.299", "createdAt" : "2026-06-15T23:23:21.299", "lastUpdated" : "2026-06-16T08:56:22.328", "ingestTimestamp" : "2026-06-15T23:23:21.299", "mongoId" : "6a305a8ff292fd229cf529e2", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 87000, "salaryAnnualMax" : 109000, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Executive", "dataQualityScore" : 0.8888889, "_score" : 834.20764, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "SaaS", "llmIndustryConfidence" : 0.95 }, { "id" : "6a30797df292fd229c032c87", "title" : "Executive Assistant", "company" : "Chartis", "industry" : "Professional Services Team (PST)", "salary" : { "min" : 68000.0, "max" : 90000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Remote", "locations" : [ "Remote" ], "timestamp" : "2026-06-16T12:21:48.267", "fingerprint" : "9c637657e4dc9373ac83e8b69436539ae25cd05a2c32b008bf4f30bee5a30074", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/chartis/91864228-1064-41f2-bdf4-47a0d95fa0ca/application", "externalId" : "91864228-1064-41f2-bdf4-47a0d95fa0ca", "industryFunction" : { }, "structuredLocations" : [ { "country" : "Bulgaria", "continent" : "eu", "workMode" : "remote" } ], "locationText" : "Bulgaria", "employmentType" : "FULL_TIME", "experienceMinYears" : 3, "experienceMaxYears" : 5, "experienceLevel" : "Mid", "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "EXECUTIVE ASSISTANT ABOUT CHARTIS Chartis comprises 1,350 professionals who value working for a purpose-driven organization, people who have committed their careers to helping providers, payers, technology innovators, retail companies, and investors create and embrace solutions that reshape healthcare for the better. We work with over 900 clients annually to help make US healthcare more affordable, accessible, safe, and human. Through our family of brands—Chartis, Jarrard, Greeley, and HealthScape Advisors—we have created a culture that prioritizes respect for our clients, commitment to each other, and unwavering integrity. From physicians, nurses, healthcare executives, and community health leaders to strategists, digital advisors, transactions experts, and healthcare futurists, we bring a diverse set of perspectives to assess healthcare challenges from every angle. Believing in what we do helps us attract and retain the best and brightest because the work we do every day makes a meaningful impact. This theme of believing in a better way forward is woven into our brand, Believe in better. Chartis has offices in Boston, Chicago, New York, Washington D.C., and Nashville. Remote work is allowed. ROLE OVERVIEW Chartis is looking for a driven, dynamic, organized and collaborative Executive Assistant to provide remote support to 5-7 senior partners in the firm, with a focus on calendar management, travel planning, and expense report management. RESPONSIBILITIES · Proactively manage assigned partner calendars, including scheduling meetings and identifying and resolving conflicts based on a thorough understanding of partner clients, activities, and priorities · Plan and manage travel for assigned partners, who typically visit multiple US cities each week · Prepare and submit monthly expense reports · Assist with time reporting as needed · Manage client contact information as needed in CRM system (SalesForce) · Create and manage correspondence (e.g., e-mails, holiday cards) as needed · Type and proofread documents (e.g., engagement letters, reports) upon request · Occasional support and coordination of office meetings, including catering and conference room reservations · Practice administrative support including business development, internal meetings, industry events, etc. · Support other special projects and/or administrative activities in support of firm objectives as assigned QUALIFICATIONS AND DESIRED SKILLS · At least 3-5 years of experience providing executive-level support in a professional services environment (e.g., consulting, legal, financial services) · Bachelor’s degree preferred · Exceptional organizational skills, including ability to multi-task and prioritize competing demands in a fast-paced, dynamic environment · Excellent verbal and written communication skills · Outstanding client service orientation – highly responsive and willing to go the extra mile · Keen attention to detail · Able to identify and solve problems with little direction proactively and independently · Sound judgment and a high level of maturity · Outstanding team player and contributor to a collaborative, energizing, and fun work environment · Proficient in Microsoft Outlook and Word · Experience with SalesForce, HubSpot, MS Teams and Zoom preferred · Experience in event coordination a plus · Ability to travel ad hoc (~1-2 days per quarter)- Salary range: $68,000-$90,000 plus may be eligible for an annual discretionary bonus. The salary range for this role takes into account the wide range of factors that are considered in making compensation decisions including, but not limited to, skills, experience, training, licensure and certifications, practice area, and other business and organizational needs. In addition, Chartis offers several benefits including medical, dental, vision, HSA, FSA, disability insurance, life insurance, 401(k) match, paid time off, wellness stipend, and additional voluntary benefits. At Chartis, we pride ourselves on having a diverse workforce. We value and celebrate the uniqueness of individuals and the different perspectives they provide. We offer equal opportunity employment regardless of race, color, religion, gender identity or expression, sexual orientation, national origin, genetics, disability status, age, marital status, or protected veteran status.", "summaryDescription" : "Executive Assistant at Chartis", "createdAt" : "2026-06-16T01:59:39.129", "lastUpdated" : "2026-06-16T12:21:48.267", "ingestTimestamp" : "2026-06-16T01:59:39.129", "mongoId" : "6a30797df292fd229c032c87", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 68000, "salaryAnnualMax" : 90000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "_score" : 828.95087, "hasLocation" : true, "hasGeo" : false, "llmIndustryConfidence" : 0.95 }, { "id" : "6a305738f292fd229cf35abc", "title" : "Executive Assistant", "company" : "Anduril Industries", "industry" : "Technology", "salary" : { "min" : 45000.0, "max" : 65000.0, "currency" : "GBP", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Executive Assistant in London, UK, adjusted for mid-seniority and technology industry." }, "location" : "London, England, United Kingdom", "locations" : [ "London", "England", "United Kingdom" ], "timestamp" : "2026-06-16T07:19:19.593", "fingerprint" : "8569700aa5d97d1f13c13479f7da98f223acd2cf9b66f9b2b76dde22d6595d48", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://boards.greenhouse.io/andurilindustries/jobs/5164529007?gh_jid=5164529007", "externalId" : "5164529007", "industryFunction" : { }, "structuredLocations" : [ { "city" : "London", "state" : "England", "country" : "United Kingdom", "continent" : "eu", "source" : "llm", "workMode" : "onsite", "geo" : "51.5074456,-0.1277653" } ], "locationText" : "London, England, United Kingdom", "employmentType" : "FULL_TIME", "coreResponsibilities" : "Provide direct administrative support for the UK Managing", "teamCollaboration" : "Interface with internal Anduril leaders; Interface with employees; Serve as point of contact for customers; Serve as point of contact for vendors; Serve as point of contact for external executives", "domainKnowledge" : "Defense technology; Autonomy; AI; Computer vision; Sensor fusion; Networking technology", "domainList" : [ "defense-technology", "autonomy", "ai", "computer-vision", "sensor-fusion", "networking-technology" ], "domainSpecificKnowledge" : [ "Defense technology", "Autonomy", "AI", "Computer vision", "Sensor fusion", "Networking technology" ], "problemSolvingSkills" : "Keep things running; Deconflict requests", "qualificationsBasic" : "High degree of attention to detail", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Anduril Industries is a defense technology company with a mission to transform U. S. and allied military capabilities with advanced technology. By bringing the expertise, technology, and business model of the 21st century’s most innovative companies to the defense industry, Anduril is changing how military systems are designed, built and sold. Anduril’s family of systems is powered by Lattice OS, an AI-powered operating system that turns thousands of data streams into a realtime, 3D command and control center. As the world enters an era of strategic competition, Anduril is committed to bringing cutting-edge autonomy, AI, computer vision, sensor fusion, and networking technology to the military in months, not years. We are seeking an Executive Assistant (EA) to join our growing London office. As an EA at Anduril you will be responsible for keeping the train on the tracks, you will find joy in order and you are ruthlessly organised. Your role is both internal and external and will require a high degree of attention to detail. You will interface with both internal Anduril leaders and employees and serve a critical point of contact for customers, vendors, and external executives. Your ability to keep things running and deconflict requests makes you an integral part of the team's success. WHAT YOU'LL DO Provide direct administrative support for the UK Managing Director and are considered part of Anduril's total compensation package. Additionally, Anduril offers top-tier benefits for full-time employees, including: Benefits At Anduril, we invest in our people. Our comprehensive, competitive benefits package (available at little to no cost to employees) ensures you’re supported in health, recovery, and whatever comes next. For more information, Explore Our Benefits. Protecting Yourself from Recruitment Scams Anduril is committed to maintaining the integrity of our Talent acquisition process and the security of our candidates. We've observed a rise in sophisticated phishing and fraudulent schemes where individuals impersonate Anduril representatives, luring job seekers with false interviews or job offers. These scammers often attempt to extract payment or sensitive personal information. To ensure your safety and help you navigate your job search with confidence, please keep the following critical points in mind: No Financial Requests: Anduril will never solicit payment or demand personal financial details (such as banking information, credit card numbers, or social security numbers) at any stage of our hiring process. Our legitimate recruitment is entirely free for candidates. Please always verify communications: Direct from Anduril: If you receive an email from one of our recruiters, it will only come from an @anduril.com address. Via Agency Partner: If contacted by a recruiting agency for an Anduril role, their email will clearly identify their agency. If you suspect any suspicious activity, please verify the agency's authenticity by reaching out to contact@anduril.com. Exercise Caution with Unsolicited Outreach: If you receive any communication that appears suspicious, contains grammatical errors, or makes unusual requests, do not engage. Always confirm the sender's email domain is @anduril.com before providing any personal information or clicking on links. What to Do If You Suspect Fraud: Should you encounter any questionable or fraudulent outreach claiming to be from Anduril, please report it immediately to contact@anduril.com. Your proactive caution is invaluable in protecting your personal information and upholding the security and trustworthiness of our recruitment efforts. Data Privacy To view Anduril's candidate data privacy policy, please visit https://anduril.com/applicant-privacy-notice/. By submitting your application, you consent to Anduril Industries using a third-party service provider to conduct pre-employment risk, integrity, and due diligence screening and assessing potential risks as part of your application process. This third-party service provider provides risk-intelligence services that may include analysis of sanctions and watchlists, adverse media, public-record information, and other lawful open-source or commercial data sources. This third-party service provider does not act as a consumer reporting agency. Use of this provider helps to ensure compliance with applicable laws and protect technology, intellectual property, and organizational security.", "summaryDescription" : "Executive Assistant at Anduril Industries. Provide direct administrative support for the UK Managing", "postedDate" : "2026-06-15T23:17:24.014", "createdAt" : "2026-06-15T23:17:24.014", "lastUpdated" : "2026-06-16T07:19:19.593", "ingestTimestamp" : "2026-06-15T23:17:24.014", "mongoId" : "6a305738f292fd229cf35abc", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "30k-50k", "hasSalary" : false, "allSkills" : [ "Defense technology", "Autonomy", "AI", "Computer vision", "Sensor fusion", "Networking technology" ], "skillCount" : 6, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.8888889, "_score" : 820.5738, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a308756f292fd229c087e94", "title" : "Executive Assistant", "company" : "Anders", "industry" : "Consulting", "salary" : { "min" : 55000.0, "max" : 75000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Executive Assistant in St. Louis, MO, adjusted for mid-seniority and the accounting industry." }, "location" : "St. Louis, MO", "locations" : [ "St. Louis", "MO" ], "timestamp" : "2026-06-16T14:12:21.333", "fingerprint" : "ad862a03eb6ef5a01aa75b9848fa2198c656d3475dd9a1ee7dab9600147ad249", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/anderscpasadvisors/jobs/5164608007", "externalId" : "5164608007", "industryFunction" : { }, "structuredLocations" : [ { "city" : "St. Louis", "state" : "Missouri", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "38.6254063,-90.1900090" } ], "locationText" : "St. Louis, Missouri, United States", "technicalSkills" : "Microsoft Office, Word, Excel, Power BI, PowerPoint, Outlook, Teams, Adobe Acrobat", "professionalSkills" : [ "Critical thinking", "Problem solving", "Independent judgment", "Project management", "Time management", "Workflow improvement", "Efficiency improvement" ], "hardSkillsList" : [ "Engagement letter preparation", "CRM database maintenance", "Calendar management", "Schedule tracking", "Travel arrangement", "Speaking engagement coordination", "Client engagement coordination", "Portal setup", "Document download management", "Invoice preparation", "Billing statement preparation", "Billing record maintenance", "Firm correspondence processing", "Onboarding steps completion", "Report proofreading", "Correspondence drafting", "Documentation drafting", "Writing skills", "Editing skills", "Proofreading skills" ], "softSkillsList" : [ "Mature demeanor", "Self-confidence", "Independent judgment" ], "hardSkills" : [ { "name" : "Engagement letter preparation", "level" : "intermediate" }, { "name" : "CRM database maintenance", "level" : "intermediate" }, { "name" : "Calendar management", "level" : "intermediate" }, { "name" : "Schedule tracking", "level" : "intermediate" }, { "name" : "Travel arrangement", "level" : "intermediate" }, { "name" : "Speaking engagement coordination", "level" : "intermediate" }, { "name" : "Client engagement coordination", "level" : "intermediate" }, { "name" : "Portal setup", "level" : "intermediate" }, { "name" : "Document download management", "level" : "intermediate" }, { "name" : "Invoice preparation", "level" : "intermediate" }, { "name" : "Billing statement preparation", "level" : "intermediate" }, { "name" : "Billing record maintenance", "level" : "intermediate" }, { "name" : "Firm correspondence processing", "level" : "intermediate" }, { "name" : "Onboarding steps completion", "level" : "intermediate" }, { "name" : "Report proofreading", "level" : "intermediate" }, { "name" : "Correspondence drafting", "level" : "intermediate" }, { "name" : "Documentation drafting", "level" : "intermediate" }, { "name" : "Writing skills", "level" : "intermediate" }, { "name" : "Editing skills", "level" : "intermediate" }, { "name" : "Proofreading skills", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Mature demeanor" }, { "name" : "Self-confidence" }, { "name" : "Independent judgment" } ], "majorSkills" : "Administrative support, Executive support, Client relations", "majorSkillsList" : [ "Administrative support", "Executive support", "Client relations" ], "coreResponsibilities" : "Provide administrative support to leaders, Assist in preparation of statements of work, Assist in preparation of engagement letters, Assist in maintaining CRM database, Assist in managing calendars, Assist in tracking schedules, Assist in arranging travel, Assist in coordinating speaking engagements, Assist in coordinating client engagements, Set up portals, Manage document downloads, Prepare invoices, Prepare billing statements, Maintain billing records, Process Firm correspondence, Complete onboarding steps, Proofread reports, Make necessary edits to reports, Draft correspondence, Draft documentation, Serve as liaison between leaders and clients, Participate in Firm initiatives, Identify areas of improvement, Build efficiencies for the Firm, Work extended hours, Support other departments as needed", "teamCollaboration" : "Work with teams; Work with internal clients; Work with external clients; Productive working relationships", "projectManagementSkills" : [ "Project management" ], "domainKnowledge" : "Accounting firm operations", "domainList" : [ "accounting-firm-operations" ], "domainSpecificKnowledge" : [ "Accounting firm operations" ], "toolProficiency" : [ "Microsoft Office", "Word", "Excel", "Power BI", "PowerPoint", "Outlook", "Teams", "Adobe Acrobat" ], "communicationSkills" : "Written communication; Verbal communication", "documentationSkills" : "Documentation drafting", "problemSolvingSkills" : "Problem solving; Critical thinking; Independent judgment; Decision making", "specialRequirements" : "Work extended hours", "outcomesObjectives" : "Deliver outstanding results; Improve workflow; Improve efficiencies", "qualificationsBasic" : "High school diploma or equivalent, 4 years of experience in a professional support role, Authorized to work in the United States", "qualificationsPreferred" : "Adobe Acrobat proficiency, Proficiency with other digital tools", "remoteFriendly" : true, "workSiteFlexibility" : "Flexible", "rawDescription" : "The Advisory Department of one of the fastest-growing accounting firms in the country is seeking an Executive Assistant who is motivated to learn, excited to collaborate and passionate about delivering outstanding results. This individual will have a direct impact on our firm’s mission of serving as a catalyst for those striving to achieve their highest potential. The Executive Assistant must maintain a mature, professional demeanor while projecting self-confidence when addressing questions and handling matters involving internal and external clients. This position manages a variety of tasks simultaneously and can anticipate the needs of others while constantly seeking opportunities to improve workflow and efficiencies for their assigned leaders and the Firm as a whole. This position performs administrative work of considerable difficulty which may involve critical thinking, problem solving and independent judgment. The Executive Assistant must also be able to manage projects, work independently with little or no supervision, and manage their time accordingly. What You’ll Do: Provide administrative support to leaders in the Advisory business units working with their teams Assist in the preparation of statements of work and engagement letters Assist in maintaining the CRM database on behalf of Advisory leaders Assist in managing calendars, tracking schedules, arranging travel, coordinating speaking and client engagements, etc. for respective Advisory leaders Set up portals and manage document downloads Prepare invoices, billing statements and maintain billing records Process Firm correspondence Complete onboarding steps for Advisory leaders Proofread reports making necessary edits to formatting, punctuation, and grammar Draft correspondence and other forms of documentation using the Firm’s standardized formats Serve as a liaison between Advisory leaders and respective client groups Participate in various Firm initiatives to identify areas of improvement and to build efficiencies for the Firm as a whole Work extended hours necessitated by workload Other additional duties as assigned from time to time, including supporting other departments, as needed What We’re Looking For: Communicate clearly and effectively in both written and verbal communications Maintain a professional demeanor with co-workers and clients Project a can-do, team-player attitude to cultivate productive working relationships within the Advisory Group and Firmwide Possess critical thinking skills and exhibit sound judgment with the ability to prioritize and make necessary decisions Anticipate the needs of respective Advisory leaders and take initiative to proactively work ahead Manage day-to-day responsibilities as well as tasks assigned by Advisory leaders Possess excellent writing, editing and proofreading skills exhibiting good attention to detail Microsoft Office (Word, Excel, Power BI, PowerPoint, Outlook and Teams) Your Qualifications: High school diploma or equivalent required 4 years of experience in a professional support role Experience with Microsoft Office programs including Word, Excel, PowerPoint, Outlook, Power BI, and Teams- plus Adobe Acrobat and other digital tools The stated pay scale reflects the range that Anders reasonably expects to pay for this position.  The actual pay rate for this position will be dependent on a variety of factors, including an applicant’s years of experience, unique skills and abilities, education, alignment with similar internal candidates, marketplace factors, other requirements for the position, and firm business practices. Salary Range $67,000—$75,000 USD Why You’ll Love Working Here: At Anders, taking care of our employees is a top priority. Our welcoming and collaborative culture will make you feel like a part of the team from day one. From professional development opportunities to benefits that directly impact mental, physical and financial wellness, Anders offers unique incentives that enrich your life and facilitate growth, including our Work Flex program which gives you the opportunity to work at our Chesterfield office, our Downtown St. Louis office, remotely, adopt a hybrid approach or even switch between these options as you prefer. Learn more about our full benefit offerings, Work Flex program, and our Inclusion Network at our careers page: anderscpa.com/careers/working-at-anders/ All applicants for this position must be authorized to work in the United States now and in the future without requiring sponsorship.    For 60 years, Anders has delivered full-service accounting, tax, audit and advisory services to growth-oriented companies, organizations and individuals. Every day, our partners and staff serve as a catalyst for those striving to achieve their highest potential and carry this mentality on to our clients and community. Ranked #75 on Accounting Today’s List of Top Accounting Firms and continually named a Top Workplace, Anders is a member firm of LEA Global, one of the largest international associations of independent accounting firms. For more information on Anders, visit anderscpa.com and follow us on Facebook, LinkedIn, and Instagram: @AndersCPA  If you have questions about the data we collect and how it's used, view the Anders Privacy Policy.", "summaryDescription" : "Executive Assistant at Anders. Skills: Administrative support, Executive support, Client relations. Provide administrative support to leaders. Assist in preparation of statements of work", "postedDate" : "2026-06-16T01:21:39.104", "createdAt" : "2026-06-16T01:21:39.104", "lastUpdated" : "2026-06-16T14:12:21.333", "ingestTimestamp" : "2026-06-16T01:21:39.104", "mongoId" : "6a308756f292fd229c087e94", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 55000, "salaryAnnualMax" : 75000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Engagement letter preparation", "CRM database maintenance", "Calendar management", "Schedule tracking", "Travel arrangement", "Speaking engagement coordination", "Client engagement coordination", "Portal setup", "Document download management", "Invoice preparation", "Billing statement preparation", "Billing record maintenance", "Firm correspondence processing", "Onboarding steps completion", "Report proofreading", "Correspondence drafting", "Documentation drafting", "Writing skills", "Editing skills", "Proofreading skills", "Mature demeanor", "Self-confidence", "Independent judgment", "Administrative support", "Executive support", "Client relations", "Critical thinking", "Problem solving", "Project management", "Time management", "Workflow improvement", "Efficiency improvement", "Accounting firm operations", "Microsoft Office", "Word", "Excel", "Power BI", "PowerPoint", "Outlook", "Teams", "Adobe Acrobat" ], "skillCount" : 41, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "_score" : 816.09094, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Accounting", "llmIndustryConfidence" : 0.95 }, { "id" : "6a305ee3f292fd229cf75831", "title" : "Executive Assistant", "industry" : "Recruiting", "salary" : { "min" : 1500.0, "max" : 2500.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Colombia", "locations" : [ "Colombia", "Nicaragua" ], "timestamp" : "2026-06-16T14:00:43.039", "fingerprint" : "ea00d5c54bbfc9d007504d4b8d65d751144647b5cce12a5ac7bfb44d1e6591c9", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/Agent/f56ab8df-5c64-4f42-bcd3-23da1f124dc2/application", "externalId" : "f56ab8df-5c64-4f42-bcd3-23da1f124dc2", "industryFunction" : { }, "structuredLocations" : [ { "country" : "Bulgaria", "continent" : "eu", "workMode" : "remote" } ], "locationText" : "Bulgaria", "employmentType" : "FULL_TIME", "experienceMinYears" : 3, "experienceMaxYears" : 5, "experienceLevel" : "Mid", "technicalSkills" : "Microsoft Office, Google Workspace", "professionalSkills" : [ "Structured thinking", "Task management systems" ], "hardSkillsList" : [ "Meeting coordination", "Agenda preparation", "Action item documentation" ], "softSkillsList" : [ "Intellectually curious", "Structured thinking", "Follow-through" ], "hardSkills" : [ { "name" : "Meeting coordination", "level" : "intermediate" }, { "name" : "Agenda preparation", "level" : "intermediate" }, { "name" : "Action item documentation", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Intellectually curious" }, { "name" : "Structured thinking" }, { "name" : "Follow-through" } ], "majorSkills" : "Calendar management, Email management, Project tracking", "majorSkillsList" : [ "Calendar management", "Email management", "Project tracking" ], "coreResponsibilities" : "Manage complex calendars, Monitor email communications, Flag urgent matters, Draft email responses, Track projects, Track deliverables, Track milestones, Track ongoing commitments, Maintain visibility across responsibilities, Ensure consistent follow-through, Coordinate meetings, Prepare agendas, Document action items, Document next steps, Serve as coordination point, Build lightweight systems, Maintain lightweight systems, Proactively identify risks, Proactively identify delays, Proactively identify bottlenecks, Learn new tools, Adopt new platforms, Resolve issues independently, Use documentation for resolution, Use research for resolution, Use support resources for resolution", "teamCollaboration" : "Internal teams; External stakeholders", "projectManagementSkills" : [ "Track projects", "Track deliverables", "Track milestones" ], "domainKnowledge" : "Investment banking; Consulting; Advisory services; Legal operations; Cybersecurity", "domainList" : [ "investment-banking", "consulting", "advisory-services", "legal-operations", "cybersecurity" ], "domainSpecificKnowledge" : [ "Investment banking", "Consulting", "Advisory services", "Legal operations", "Cybersecurity" ], "communicationSkills" : "English communication", "documentationSkills" : "Document action items", "continuousLearning" : "Learn new tools; Adopt new platforms", "problemSolvingSkills" : "Problem-solving ability; Resolve issues independently", "outcomesObjectives" : "Executive has full confidence; Commitments and deadlines tracked; Commitments and deadlines executed; Multiple organizations remain organized; Communication is timely; Communication is clear; Communication is proactive; New tools adopted quickly; New systems adopted quickly; Issues identified before problems; Issues resolved before problems", "qualificationsBasic" : "3–5 years experience supporting senior executives, Excellent organizational skills, Attention to detail, Written English communication skills, Verbal English communication skills, Manage multiple priorities, Critical thinking, Problem-solving ability, High level of discretion, Professionalism in handling confidential information, Ability to work independently, Minimal supervision", "qualificationsPreferred" : "Experience supporting executives managing multiple businesses, Experience supporting executives managing multiple functions, Background in consulting, Background in legal, Background in finance, Background in investment, Background in advisory, Experience setting up task management systems, Experience improving task management systems, Experience setting up workflows, Experience improving workflows, Exposure to startup environments, Exposure to high-growth entrepreneurial environments", "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "Job Title: Executive Assistant Employment Type: Full-Time, Remote Working Hours: Monday – Friday, aligned with U.S. business hours Compensation: $1,500 – $2,500/month (salary based on assessment) Location: LATAM About the Company We are a fast-moving, execution-focused organization that supports senior leaders operating across multiple businesses and functions. Our work spans several industries, including consulting, advisory, finance, legal operations, and cybersecurity. We operate in a dynamic, high-responsibility environment where priorities shift quickly and strong execution is essential. We value clarity, ownership, and the ability to bring structure to complex, fast-changing workflows while ensuring consistent follow-through across all initiatives. Role Overview We are seeking a highly organized, proactive, and intellectually curious Executive Assistant to support a fractional executive operating across multiple organizations and industries. This is not a traditional EA role — it requires strong ownership, structured thinking, and the ability to bring clarity to fast-moving, ambiguous environments. You will act as the central coordination point across several businesses spanning investment banking, consulting, advisory services, legal operations, and cybersecurity. The ideal candidate is someone who naturally creates structure, follows through without reminders, and can quickly learn unfamiliar tools and contexts. Key Responsibilities - Manage complex calendars across multiple organizations and priorities - Monitor and manage email communications, flagging urgent matters and drafting responses when needed - Track projects, deliverables, milestones, and ongoing commitments - Maintain visibility across all executive responsibilities and ensure consistent follow-through - Coordinate meetings, prepare agendas, and document action items and next steps - Serve as a key coordination point across internal teams and external stakeholders - Build and maintain lightweight systems to improve organization and accountability - Proactively identify risks, delays, and bottlenecks before they escalate - Learn and adopt new tools and platforms as required - Independently resolve issues using documentation, research, and available support resources Requirements - 3–5 years of experience supporting senior executives, founders, or partners in an EA or similar role - Excellent organizational skills and strong attention to detail - Strong written and verbal English communication skills - Proven ability to manage multiple priorities in fast-paced environments - Strong critical thinking and problem-solving ability - High level of discretion and professionalism in handling confidential information - Ability to work independently in a remote setting with minimal supervision - Proficiency in Microsoft Office and Google Workspace Preferred Qualifications - Experience supporting executives managing multiple businesses or functions - Background in consulting, legal, finance, investment, or advisory environments - Experience setting up or improving task management systems and workflows - Exposure to startup or high-growth entrepreneurial environments What Success Looks Like - The executive has full confidence that commitments and deadlines are consistently tracked and executed - Multiple organizations remain organized despite competing priorities - Communication is timely, clear, and proactive - New tools and systems are adopted quickly with minimal guidance - Issues are identified and resolved before they become problems", "summaryDescription" : "Executive Assistant. Skills: Calendar management, Email management, Project tracking. Manage complex calendars. Monitor email communications", "createdAt" : "2026-06-16T00:27:45.657", "lastUpdated" : "2026-06-16T14:00:43.039", "ingestTimestamp" : "2026-06-16T00:27:45.657", "mongoId" : "6a305ee3f292fd229cf75831", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 18000, "salaryAnnualMax" : 30000, "salaryBand" : "<30k", "hasSalary" : true, "allSkills" : [ "Meeting coordination", "Agenda preparation", "Action item documentation", "Intellectually curious", "Structured thinking", "Follow-through", "Calendar management", "Email management", "Project tracking", "Task management systems", "Track projects", "Track deliverables", "Track milestones", "Investment banking", "Consulting", "Advisory services", "Legal operations", "Cybersecurity" ], "skillCount" : 18, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "_score" : 806.8186, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Consulting", "llmIndustryConfidence" : 0.85 }, { "id" : "6a306e2af292fd229cfdd01d", "title" : "Executive Assistant", "industry" : "Recruiting", "salary" : { "min" : 1500.0, "max" : 2500.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Colombia", "locations" : [ "Colombia", "Nicaragua" ], "timestamp" : "2026-06-16T10:14:20.315", "fingerprint" : "e88778cbfc7c42bf066fe8883906f0ff576dbf169880b597301d1a1b1cbb7a08", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/agent/f56ab8df-5c64-4f42-bcd3-23da1f124dc2/application", "externalId" : "f56ab8df-5c64-4f42-bcd3-23da1f124dc2", "industryFunction" : { }, "structuredLocations" : [ { "country" : "Bulgaria", "continent" : "eu", "workMode" : "remote" } ], "locationText" : "Bulgaria", "employmentType" : "FULL_TIME", "experienceMinYears" : 3, "experienceMaxYears" : 5, "experienceLevel" : "Mid", "technicalSkills" : "Microsoft Office, Google Workspace", "professionalSkills" : [ "Structured thinking", "Task management systems" ], "hardSkillsList" : [ "Meeting coordination", "Agenda preparation", "Action item documentation" ], "softSkillsList" : [ "Intellectually curious", "Structured thinking", "Follow-through", "Discretion" ], "hardSkills" : [ { "name" : "Meeting coordination", "level" : "intermediate" }, { "name" : "Agenda preparation", "level" : "intermediate" }, { "name" : "Action item documentation", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Intellectually curious" }, { "name" : "Structured thinking" }, { "name" : "Follow-through" }, { "name" : "Discretion" } ], "majorSkills" : "Calendar management, Email management, Project tracking, Coordination", "majorSkillsList" : [ "Calendar management", "Email management", "Project tracking", "Coordination" ], "coreResponsibilities" : "Manage complex calendars, Monitor email communications, Flag urgent matters, Draft email responses, Track projects, Track deliverables, Track milestones, Track ongoing commitments, Maintain visibility across responsibilities, Ensure consistent follow-through, Coordinate meetings, Prepare agendas, Document action items, Document next steps, Serve as coordination point, Build lightweight systems, Maintain lightweight systems, Proactively identify risks, Proactively identify delays, Proactively identify bottlenecks, Learn new tools, Adopt new platforms, Resolve issues independently, Use documentation for resolution, Use research for resolution, Use support resources for resolution", "teamCollaboration" : "Internal teams; External stakeholders", "projectManagementSkills" : [ "Track projects", "Track deliverables", "Track milestones" ], "domainKnowledge" : "Investment banking; Consulting; Advisory services; Legal operations; Cybersecurity", "domainList" : [ "investment-banking", "consulting", "advisory-services", "legal-operations", "cybersecurity" ], "domainSpecificKnowledge" : [ "Investment banking", "Consulting", "Advisory services", "Legal operations", "Cybersecurity" ], "communicationSkills" : "English communication", "documentationSkills" : "Document action items; Document next steps", "continuousLearning" : "Learn new tools; Adopt new platforms", "problemSolvingSkills" : "Problem-solving ability; Resolve issues independently", "outcomesObjectives" : "Executive has full confidence; Commitments and deadlines tracked; Commitments and deadlines executed; Multiple organizations remain organized; Communication is timely; Communication is clear; Communication is proactive; New tools adopted quickly; New systems adopted quickly; Issues identified before problems; Issues resolved before problems", "qualificationsBasic" : "3–5 years experience supporting senior executives, Excellent organizational skills, Attention to detail, Written English communication skills, Verbal English communication skills, Manage multiple priorities, Critical thinking, Problem-solving ability, High level of discretion, Professionalism in handling confidential information, Ability to work independently, Minimal supervision", "qualificationsPreferred" : "Experience supporting executives managing multiple businesses, Experience supporting executives managing multiple functions, Background in consulting, Background in legal, Background in finance, Background in investment, Background in advisory, Experience setting up task management systems, Experience improving task management systems, Experience setting up workflows, Experience improving workflows, Exposure to startup environments, Exposure to high-growth entrepreneurial environments", "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "Job Title: Executive Assistant Employment Type: Full-Time, Remote Working Hours: Monday – Friday, aligned with U.S. business hours Compensation: $1,500 – $2,500/month (salary based on assessment) Location: LATAM About the Company We are a fast-moving, execution-focused organization that supports senior leaders operating across multiple businesses and functions. Our work spans several industries, including consulting, advisory, finance, legal operations, and cybersecurity. We operate in a dynamic, high-responsibility environment where priorities shift quickly and strong execution is essential. We value clarity, ownership, and the ability to bring structure to complex, fast-changing workflows while ensuring consistent follow-through across all initiatives. Role Overview We are seeking a highly organized, proactive, and intellectually curious Executive Assistant to support a fractional executive operating across multiple organizations and industries. This is not a traditional EA role — it requires strong ownership, structured thinking, and the ability to bring clarity to fast-moving, ambiguous environments. You will act as the central coordination point across several businesses spanning investment banking, consulting, advisory services, legal operations, and cybersecurity. The ideal candidate is someone who naturally creates structure, follows through without reminders, and can quickly learn unfamiliar tools and contexts. Key Responsibilities - Manage complex calendars across multiple organizations and priorities - Monitor and manage email communications, flagging urgent matters and drafting responses when needed - Track projects, deliverables, milestones, and ongoing commitments - Maintain visibility across all executive responsibilities and ensure consistent follow-through - Coordinate meetings, prepare agendas, and document action items and next steps - Serve as a key coordination point across internal teams and external stakeholders - Build and maintain lightweight systems to improve organization and accountability - Proactively identify risks, delays, and bottlenecks before they escalate - Learn and adopt new tools and platforms as required - Independently resolve issues using documentation, research, and available support resources Requirements - 3–5 years of experience supporting senior executives, founders, or partners in an EA or similar role - Excellent organizational skills and strong attention to detail - Strong written and verbal English communication skills - Proven ability to manage multiple priorities in fast-paced environments - Strong critical thinking and problem-solving ability - High level of discretion and professionalism in handling confidential information - Ability to work independently in a remote setting with minimal supervision - Proficiency in Microsoft Office and Google Workspace Preferred Qualifications - Experience supporting executives managing multiple businesses or functions - Background in consulting, legal, finance, investment, or advisory environments - Experience setting up or improving task management systems and workflows - Exposure to startup or high-growth entrepreneurial environments What Success Looks Like - The executive has full confidence that commitments and deadlines are consistently tracked and executed - Multiple organizations remain organized despite competing priorities - Communication is timely, clear, and proactive - New tools and systems are adopted quickly with minimal guidance - Issues are identified and resolved before they become problems", "summaryDescription" : "Executive Assistant. Skills: Calendar management, Email management, Project tracking, Coordination. Manage complex calendars. Monitor email communications", "createdAt" : "2026-06-16T00:26:49.643", "lastUpdated" : "2026-06-16T10:14:20.315", "ingestTimestamp" : "2026-06-16T00:26:49.643", "mongoId" : "6a306e2af292fd229cfdd01d", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 18000, "salaryAnnualMax" : 30000, "salaryBand" : "<30k", "hasSalary" : true, "allSkills" : [ "Meeting coordination", "Agenda preparation", "Action item documentation", "Intellectually curious", "Structured thinking", "Follow-through", "Discretion", "Calendar management", "Email management", "Project tracking", "Coordination", "Task management systems", "Track projects", "Track deliverables", "Track milestones", "Investment banking", "Consulting", "Advisory services", "Legal operations", "Cybersecurity" ], "skillCount" : 20, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "_score" : 805.6545, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Consulting", "llmIndustryConfidence" : 0.85 }, { "id" : "6a2a53bf74d8ee00a05ffa20", "title" : "Executive Assistant, Technical Executive Leadership", "company" : "Zipline", "industry" : "Logistics", "salary" : { "min" : 150000.0, "max" : 200000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "South San Francisco, California, United States", "locations" : [ "South San Francisco", "California", "United States" ], "timestamp" : "2026-06-14T20:02:14.626", "fingerprint" : "457462dd4c48d81523c0d77c828b2ce60e260b2daaf8e891cd9864d49d4c5d45", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://www.zipline.com/careers?gh_jid=7766507003#open-roles", "externalId" : "7766507003", "industryFunction" : { }, "structuredLocations" : [ { "city" : "South San Francisco", "state" : "California", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "37.6535403,-122.4168664" } ], "locationText" : "South San Francisco, California, United States", "experienceMinYears" : 10, "experienceMaxYears" : 99, "experienceLevel" : "Executive", "technicalSkills" : "Slack, Gmail, Drive, Confluence, Jira", "professionalSkills" : [ "Business judgment", "Prioritization instincts", "Escalation hygiene" ], "hardSkillsList" : [ "Calendar management", "Meeting coordination", "Travel coordination", "Logistics management", "Interview scheduling", "Process management" ], "softSkillsList" : [ "Calm under pressure", "Technically curious", "Excellent judgment", "Crisp follow-through", "Confidence", "Energy", "Resilience", "Enthusiasm" ], "hardSkills" : [ { "name" : "Calendar management", "level" : "intermediate" }, { "name" : "Meeting coordination", "level" : "intermediate" }, { "name" : "Travel coordination", "level" : "intermediate" }, { "name" : "Logistics management", "level" : "intermediate" }, { "name" : "Interview scheduling", "level" : "intermediate" }, { "name" : "Process management", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Calm under pressure" }, { "name" : "Technically curious" }, { "name" : "Excellent judgment" }, { "name" : "Crisp follow-through" }, { "name" : "Confidence" }, { "name" : "Energy" }, { "name" : "Resilience" }, { "name" : "Enthusiasm" } ], "majorSkills" : "Executive support, Technical environments, Calendar management, Follow-through", "majorSkillsList" : [ "Executive support", "Technical environments", "Calendar management", "Follow-through" ], "coreResponsibilities" : "Manage calendars and priorities, Manage operating cadence, Own complex calendar management, Prepare leaders for meetings, Gather agendas and context, Gather pre-reads, Gather open decisions, Gather owners, Gather dates, Gather follow-up items, Coordinate critical forums, Track follow-ups, Ensure decisions are captured, Ensure owners are captured, Ensure deadlines are captured, Ensure revisit dates are captured, Ensure open questions are captured, Support escalation hygiene, Route topics to leaders, Route topics to forums, Route topics to timelines, Maintain visibility on status, Maintain visibility on next steps, Coordinate domestic travel, Coordinate international travel, Plan itineraries, Plan logistics, Plan meeting preparation, Plan contingency planning, Support recruiting workflows, Support hiring workflows, Schedule interviews, Coordinate debriefs, Follow up with candidates, Manage confidential processes, Represent leaders professionally, Represent leaders with clarity, Represent leaders with warmth, Represent leaders with high standards, Identify ways to improve information flow, Identify ways to improve meeting preparation, Identify ways to improve decision capture, Identify ways to improve follow-through", "teamCollaboration" : "Cross-functional escalations; Senior executives; Engineers; Program managers; Operations leaders; Recruiting; People Partners; Field teams", "domainKnowledge" : "Aircraft reliability; Hardware execution; Flight software; Autonomy; Release readiness; Fleet health; Hardware root cause analysis; Engineering escalations", "domainList" : [ "aircraft-reliability", "hardware-execution", "flight-software", "autonomy", "release-readiness", "fleet-health", "hardware-root-cause-analysis", "engineering-escalations" ], "domainSpecificKnowledge" : [ "Aircraft reliability", "Hardware execution", "Flight software", "Autonomy", "Release readiness", "Fleet health", "Hardware root cause analysis", "Engineering escalations" ], "toolProficiency" : [ "Slack", "Gmail", "Drive", "Confluence", "Jira" ], "communicationSkills" : "Written communication; Verbal communication", "problemSolvingSkills" : "Practical problem solvers", "qualificationsBasic" : "7+ years Executive Assistant experience, Support senior technical leaders, Handle confidential information, Operate in technical environments, Manage calendars and meetings, Manage travel and logistics, Support recruiting workflows, High ownership and follow-through, Protect executive focus, Attention to detail, Service-oriented mindset", "qualificationsPreferred" : "Support engineering leaders, Support product leaders, Support operations leaders, Support hardware leaders, Support software leaders, Support robotics leaders, Support aerospace leaders, Support manufacturing leaders, Support infrastructure leaders", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "About Zipline Zipline is the world’s largest and most experienced drone delivery service. We are on a mission to serve all humans equally by ensuring access to food, medicine and essential goods anytime, anywhere. We design, build, and operate the world’s largest autonomous logistics system, delivering critical supplies quickly and reliably. Today, Zipline operates on four continents, makes a delivery somewhere in the world every 30 seconds, and has completed millions of deliveries to date, including blood, vaccines, medical supplies, food, and retail products. Our customers include the world’s largest and most prominent healthcare systems, governments, retailers, restaurants and global businesses who rely on us to save lives, reduce emissions, increase economic opportunity, and provide delivery from point A to point B as fast as possible. The drone is only 15% of what we’ve built to enable seamless, reliable, global operations. Our system strengthens supply chains, reduces congestion, and gives people time back. With more than 140 million commercial autonomous miles safely flown, Zipline is redefining access to healthcare, consumer products, and food across the globe. We operate at a global scale and are looking for practical problem solvers who thrive on real-world challenges and rapid growth. Our team is motivated by building systems that have a direct, meaningful impact on people’s lives and by scaling the future of logistics. We are seeking people who sculpt from first principles, enjoy facing adversity, and can do the impossible at record breaking speeds. Executive Assistant, Technical Executive Leadership About You and The Role Zipline is looking for an exceptional Executive Assistant to support Jo Mardall, our Chief Hardware Officer, and CJ Moore, our Head of Autonomy. Together, Jo and CJ lead some of the most technically complex and operationally critical work at Zipline: aircraft reliability, hardware execution, flight software, autonomy, release readiness, fleet health, and the systems that allow Zipline to scale safely. This is not a traditional administrative support role. You will sit close to the technical operating heartbeat of the company, helping two senior leaders stay focused, prepared, and effective across a fast-moving mix of engineering reviews, fleet health forums, release decisions, incident follow-ups, recruiting, executive discussions, and cross-functional escalations. The right person for this role is highly organized, calm under pressure, technically curious, and comfortable operating in ambiguity. You do not need to be an engineer, but you do need to be able to follow technical conversations well enough to understand what matters, who owns what, what needs to happen next, and when something needs to be escalated. You will be trusted with sensitive company, technical, people, and operational information. You’ll need excellent judgment, strong written communication, crisp follow-through, and the confidence to work across senior executives, engineers, program managers, operations leaders, recruiting, People Partners, and field teams. This role is based at our South San Francisco, CA headquarters. What You'll Do Partner directly with Jo and CJ to manage their calendars, priorities, commitments, and operating cadence across hardware, autonomy, flight software, fleet reliability, operations, and executive forums. Own complex calendar management with strong business judgment, ensuring their time is spent on the highest-impact decisions, escalations, reviews, and team priorities. Prepare leaders for technical operating meetings by gathering agendas, context, pre-reads, open decisions, owners, dates, and follow-up items across Slack, Gmail, Drive, Confluence, Jira, and internal systems. Help coordinate critical forums such as fleet health reviews, release and validation discussions, hardware/software syncs, architecture reviews, escalation meetings, recruiting debriefs, and executive operating cadences. Track follow-ups across technical workstreams, ensuring decisions, owners, deadlines, revisit dates, and open questions do not get lost after fast-moving meetings. Support escalation hygiene by helping route the right topics to the right leaders, forums, and timelines while maintaining clear visibility on status and next steps. Coordinate complex domestic and international travel, including itineraries, logistics, meeting preparation, and contingency planning. Support recruiting and hiring workflows for senior and technical candidates, including interview scheduling, debrief coordination, candidate follow-up, and confidential process management. Represent Jo, CJ, and the broader technical leadership team with professionalism, clarity, warmth, and high standards in interactions across Zipline and externally. Proactively identify ways to improve how information flows, meetings are prepared, decisions are captured, and follow-through happens across both leaders’ organizations. What You'll Bring 7+ years of experience as an Executive Assistant, ideally supporting senior technical, engineering, product, operations, hardware, software, robotics, aerospace, manufacturing, or infrastructure leaders. Exceptional judgment and discretion, especially when handling confidential technical, operational, recruiting, executive, or people-related information. Strong ability to operate in technical environments. You do not need to make technical decisions, but you should be comfortable around topics like aircraft reliability, software releases, validation, hardware root cause analysis, fleet operations, and engineering escalations. Excellent calendar, meeting, travel, and logistics management skills in a high-velocity environment with shifting priorities. Outstanding written and verbal communication skills. You can turn messy discussion into clear follow-up, owners, dates, and next steps. High ownership and follow-through. You notice dropped balls, close loops, and keep important work moving without needing constant direction. Strong prioritization instincts and the ability to protect executive focus while staying responsive to urgent operational needs. Comfort working across executives, senior engineers, program managers, recruiters, People Partners, operations leaders, and field teams. Strong attention to detail and a high bar for preparation, accuracy, and reliability. A service-oriented mindset with backbone. You are helpful, thoughtful, and proactive, while also comfortable pushing for clarity, protecting priorities, and escalating when needed. Energy, resilience, and enthusiasm for supporting leaders whose work directly affects the safety, reliability, and scale of Zipline’s global operations. What Else You Need to Know The starting cash range for this role is $150,000 - $200,000. Please note that this is a target starting cash range for a candidate who meets the minimum qualifications for this role. The final cash payment for this role will depend on various factors, including a specific candidate's experience, qualifications, skills, working location, and projected impact. The total compensation package for this role may include equity compensation; discretionary annual or performance bonuses; benefits such as medical, dental, and vision insurance; paid time off; and more. Zipline is an equal opportunity employer and prohibits discrimination and harassment of any type without regard to race, color, ancestry, national origin, religion or religious creed, mental or physical disability, medical condition, genetic information, sex, including pregnancy, childbirth, and related medical conditions, sexual orientation, gender identity, gender expression, age, marital status, military or veteran status, citizenship, or other characteristics protected by state, federal or local law or our other policies. We value diversity at Zipline and welcome applications from those who are traditionally underrepresented in tech. If you like this position's sound but are unsure if you are the perfect fit, please apply!", "summaryDescription" : "Executive Assistant, Technical Executive Leadership at Zipline. Skills: Executive support, Technical environments, Calendar management, Follow-through. Manage calendars and priorities. Manage operating cadence", "postedDate" : "2026-06-11T17:37:08.488", "createdAt" : "2026-06-11T17:37:08.488", "lastUpdated" : "2026-06-14T20:02:14.626", "ingestTimestamp" : "2026-06-11T17:37:08.488", "mongoId" : "6a2a53bf74d8ee00a05ffa20", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 150000, "salaryAnnualMax" : 200000, "salaryBand" : "150k-200k", "hasSalary" : true, "allSkills" : [ "Calendar management", "Meeting coordination", "Travel coordination", "Logistics management", "Interview scheduling", "Process management", "Calm under pressure", "Technically curious", "Excellent judgment", "Crisp follow-through", "Confidence", "Energy", "Resilience", "Enthusiasm", "Executive support", "Technical environments", "Follow-through", "Business judgment", "Prioritization instincts", "Escalation hygiene", "Aircraft reliability", "Hardware execution", "Flight software", "Autonomy", "Release readiness", "Fleet health", "Hardware root cause analysis", "Engineering escalations", "Slack", "Gmail", "Drive", "Confluence", "Jira" ], "skillCount" : 33, "jobCategory" : "human-resources", "jobSubcategory" : "people", "dataQualityScore" : 0.8888889, "_score" : 803.18787, "daysOld" : 3, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Logistics" }, { "id" : "6a306e2af292fd229cfdd01c", "title" : "Executive Assistant", "industry" : "Recruiting", "salary" : { "min" : 1500.0, "max" : 2500.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Mexico", "locations" : [ "Mexico", "Brazil", "Argentina" ], "timestamp" : "2026-06-16T10:16:31.850", "fingerprint" : "88ff0cef012a65867c675c69920c89834fda87f5d17311c2c690ab469d7fc178", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/agent/94545883-8409-4816-a699-e2b8fde3e6df/application", "externalId" : "94545883-8409-4816-a699-e2b8fde3e6df", "industryFunction" : { }, "structuredLocations" : [ { "country" : "Bulgaria", "continent" : "eu", "workMode" : "remote" } ], "locationText" : "Bulgaria", "employmentType" : "FULL_TIME", "experienceMinYears" : 3, "experienceMaxYears" : 5, "coreResponsibilities" : "Manage complex calendars, Monitor email communications, Draft email responses, Track projects, Track deliverables, Track milestones, Track commitments, Maintain visibility across responsibilities, Ensure consistent follow-through, Coordinate meetings, Prepare agendas, Document action items, Document next steps, Serve as coordination point, Build lightweight systems, Maintain lightweight systems, Proactively identify risks, Proactively identify delays, Proactively identify bottlenecks, Learn new tools, Adopt new platforms, Independently resolve issues", "domainKnowledge" : "Investment banking; Consulting; Advisory services; Legal operations; Cybersecurity", "domainList" : [ "investment-banking", "consulting", "advisory-services", "legal-operations", "cybersecurity" ], "domainSpecificKnowledge" : [ "Investment banking", "Consulting", "Advisory services", "Legal operations", "Cybersecurity" ], "toolProficiency" : [ "Microsoft Office", "Google Workspace" ], "outcomesObjectives" : "Executive has full confidence commitments are tracked; Executive has full confidence deadlines are executed; Multiple organizations remain organized; Communication is timely; Communication is clear; Communication is proactive; New tools adopted quickly; New systems adopted quickly; Issues identified before they become problems; Issues resolved before they become problems", "qualificationsBasic" : "3–5 years experience supporting senior executives, Excellent organizational skills, Attention to detail, Written English communication skills, Verbal English communication skills, Manage multiple priorities, Critical thinking, Problem-solving ability, High level of discretion, Professionalism, Ability to work independently, Minimal supervision", "qualificationsPreferred" : "Experience supporting executives managing multiple businesses, Experience supporting executives managing multiple functions, Background in consulting, Background in legal, Background in finance, Background in investment, Background in advisory, Experience setting up task management systems, Experience improving task management systems, Experience setting up workflows, Experience improving workflows, Exposure to startup environments, Exposure to high-growth entrepreneurial environments", "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "Job Title: Executive Assistant Employment Type: Full-Time, Remote Working Hours: Monday – Friday, aligned with U.S. business hours Compensation: $1,500 – $2,500/month (salary based on assessment) Location: LATAM About the Company We are a fast-moving, execution-focused organization that supports senior leaders operating across multiple businesses and functions. Our work spans several industries, including consulting, advisory, finance, legal operations, and cybersecurity. We operate in a dynamic, high-responsibility environment where priorities shift quickly and strong execution is essential. We value clarity, ownership, and the ability to bring structure to complex, fast-changing workflows while ensuring consistent follow-through across all initiatives. Role Overview We are seeking a highly organized, proactive, and intellectually curious Executive Assistant to support a fractional executive operating across multiple organizations and industries. This is not a traditional EA role — it requires strong ownership, structured thinking, and the ability to bring clarity to fast-moving, ambiguous environments. You will act as the central coordination point across several businesses spanning investment banking, consulting, advisory services, legal operations, and cybersecurity. The ideal candidate is someone who naturally creates structure, follows through without reminders, and can quickly learn unfamiliar tools and contexts. Key Responsibilities - Manage complex calendars across multiple organizations and priorities - Monitor and manage email communications, flagging urgent matters and drafting responses when needed - Track projects, deliverables, milestones, and ongoing commitments - Maintain visibility across all executive responsibilities and ensure consistent follow-through - Coordinate meetings, prepare agendas, and document action items and next steps - Serve as a key coordination point across internal teams and external stakeholders - Build and maintain lightweight systems to improve organization and accountability - Proactively identify risks, delays, and bottlenecks before they escalate - Learn and adopt new tools and platforms as required - Independently resolve issues using documentation, research, and available support resources Requirements - 3–5 years of experience supporting senior executives, founders, or partners in an EA or similar role - Excellent organizational skills and strong attention to detail - Strong written and verbal English communication skills - Proven ability to manage multiple priorities in fast-paced environments - Strong critical thinking and problem-solving ability - High level of discretion and professionalism in handling confidential information - Ability to work independently in a remote setting with minimal supervision - Proficiency in Microsoft Office and Google Workspace Preferred Qualifications - Experience supporting executives managing multiple businesses or functions - Background in consulting, legal, finance, investment, or advisory environments - Experience setting up or improving task management systems and workflows - Exposure to startup or high-growth entrepreneurial environments What Success Looks Like - The executive has full confidence that commitments and deadlines are consistently tracked and executed - Multiple organizations remain organized despite competing priorities - Communication is timely, clear, and proactive - New tools and systems are adopted quickly with minimal guidance - Issues are identified and resolved before they become problems", "summaryDescription" : "Executive Assistant. Manage complex calendars. Monitor email communications", "createdAt" : "2026-06-16T00:28:39.638", "lastUpdated" : "2026-06-16T10:16:31.850", "ingestTimestamp" : "2026-06-16T00:28:39.638", "mongoId" : "6a306e2af292fd229cfdd01c", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 18000, "salaryAnnualMax" : 30000, "salaryBand" : "<30k", "hasSalary" : true, "allSkills" : [ "Investment banking", "Consulting", "Advisory services", "Legal operations", "Cybersecurity", "Microsoft Office", "Google Workspace" ], "skillCount" : 7, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.6666667, "_score" : 797.7847, "hasLocation" : true, "hasGeo" : false, "llmIndustryConfidence" : 0.85 }, { "id" : "6a305ee3f292fd229cf7582e", "title" : "Executive Assistant", "industry" : "Recruiting", "salary" : { "min" : 1500.0, "max" : 2500.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Mexico", "locations" : [ "Mexico", "Brazil", "Argentina" ], "timestamp" : "2026-06-16T12:02:06.736", "fingerprint" : "b5774f1e6f6915e5941a54ad1f2328e60c682e6dd3f5524feb91851eed0e5cbd", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/Agent/94545883-8409-4816-a699-e2b8fde3e6df/application", "externalId" : "94545883-8409-4816-a699-e2b8fde3e6df", "industryFunction" : { }, "structuredLocations" : [ { "country" : "Bulgaria", "continent" : "eu", "workMode" : "remote" } ], "locationText" : "Bulgaria", "employmentType" : "FULL_TIME", "experienceMinYears" : 3, "experienceMaxYears" : 5, "softSkillsList" : [ "Intellectually curious" ], "softSkills" : [ { "name" : "Intellectually curious" } ], "coreResponsibilities" : "Manage complex calendars, Monitor email communications, Draft email responses, Track projects, Track deliverables, Track milestones, Track commitments, Maintain visibility across responsibilities, Ensure consistent follow-through, Coordinate meetings, Prepare agendas, Document action items, Document next steps, Serve as coordination point, Build lightweight systems, Maintain lightweight systems, Proactively identify risks, Proactively identify delays, Proactively identify bottlenecks, Learn new tools, Adopt new platforms, Independently resolve issues", "teamCollaboration" : "Coordination across teams; Coordination across stakeholders", "projectManagementSkills" : [ "Track projects", "Track deliverables", "Track milestones", "Track commitments" ], "domainKnowledge" : "Investment banking; Consulting; Advisory services; Legal operations; Cybersecurity", "domainList" : [ "investment-banking", "consulting", "advisory-services", "legal-operations", "cybersecurity" ], "domainSpecificKnowledge" : [ "Investment banking", "Consulting", "Advisory services", "Legal operations", "Cybersecurity" ], "toolProficiency" : [ "Microsoft Office", "Google Workspace" ], "communicationSkills" : "Written English; Verbal English", "documentationSkills" : "Document action items; Document next steps", "continuousLearning" : "Learn new tools; Adopt new platforms", "problemSolvingSkills" : "Critical thinking; Problem-solving ability; Independently resolve issues", "outcomesObjectives" : "Commitments and deadlines tracked; Commitments and deadlines executed; Organizations remain organized; Communication timely; Communication clear; Communication proactive; New tools adopted quickly; New systems adopted quickly; Issues identified; Issues resolved", "qualificationsBasic" : "3–5 years experience supporting senior executives, Excellent organizational skills, Attention to detail, Written English communication skills, Verbal English communication skills, Manage multiple priorities, Critical thinking, Problem-solving ability, High level of discretion, Professionalism, Ability to work independently, Minimal supervision", "qualificationsPreferred" : "Experience supporting executives managing multiple businesses, Experience supporting executives managing multiple functions, Background in consulting, Background in legal, Background in finance, Background in investment, Background in advisory, Experience setting up task management systems, Experience improving task management systems, Experience setting up workflows, Experience improving workflows, Exposure to startup environments, Exposure to high-growth entrepreneurial environments", "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "Job Title: Executive Assistant Employment Type: Full-Time, Remote Working Hours: Monday – Friday, aligned with U.S. business hours Compensation: $1,500 – $2,500/month (salary based on assessment) Location: LATAM About the Company We are a fast-moving, execution-focused organization that supports senior leaders operating across multiple businesses and functions. Our work spans several industries, including consulting, advisory, finance, legal operations, and cybersecurity. We operate in a dynamic, high-responsibility environment where priorities shift quickly and strong execution is essential. We value clarity, ownership, and the ability to bring structure to complex, fast-changing workflows while ensuring consistent follow-through across all initiatives. Role Overview We are seeking a highly organized, proactive, and intellectually curious Executive Assistant to support a fractional executive operating across multiple organizations and industries. This is not a traditional EA role — it requires strong ownership, structured thinking, and the ability to bring clarity to fast-moving, ambiguous environments. You will act as the central coordination point across several businesses spanning investment banking, consulting, advisory services, legal operations, and cybersecurity. The ideal candidate is someone who naturally creates structure, follows through without reminders, and can quickly learn unfamiliar tools and contexts. Key Responsibilities - Manage complex calendars across multiple organizations and priorities - Monitor and manage email communications, flagging urgent matters and drafting responses when needed - Track projects, deliverables, milestones, and ongoing commitments - Maintain visibility across all executive responsibilities and ensure consistent follow-through - Coordinate meetings, prepare agendas, and document action items and next steps - Serve as a key coordination point across internal teams and external stakeholders - Build and maintain lightweight systems to improve organization and accountability - Proactively identify risks, delays, and bottlenecks before they escalate - Learn and adopt new tools and platforms as required - Independently resolve issues using documentation, research, and available support resources Requirements - 3–5 years of experience supporting senior executives, founders, or partners in an EA or similar role - Excellent organizational skills and strong attention to detail - Strong written and verbal English communication skills - Proven ability to manage multiple priorities in fast-paced environments - Strong critical thinking and problem-solving ability - High level of discretion and professionalism in handling confidential information - Ability to work independently in a remote setting with minimal supervision - Proficiency in Microsoft Office and Google Workspace Preferred Qualifications - Experience supporting executives managing multiple businesses or functions - Background in consulting, legal, finance, investment, or advisory environments - Experience setting up or improving task management systems and workflows - Exposure to startup or high-growth entrepreneurial environments What Success Looks Like - The executive has full confidence that commitments and deadlines are consistently tracked and executed - Multiple organizations remain organized despite competing priorities - Communication is timely, clear, and proactive - New tools and systems are adopted quickly with minimal guidance - Issues are identified and resolved before they become problems", "summaryDescription" : "Executive Assistant. Manage complex calendars. Monitor email communications", "createdAt" : "2026-06-16T00:24:31.440", "lastUpdated" : "2026-06-16T12:02:06.736", "ingestTimestamp" : "2026-06-16T00:24:31.440", "mongoId" : "6a305ee3f292fd229cf7582e", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 18000, "salaryAnnualMax" : 30000, "salaryBand" : "<30k", "hasSalary" : true, "allSkills" : [ "Intellectually curious", "Track projects", "Track deliverables", "Track milestones", "Track commitments", "Investment banking", "Consulting", "Advisory services", "Legal operations", "Cybersecurity", "Microsoft Office", "Google Workspace" ], "skillCount" : 12, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.6666667, "_score" : 797.4805, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Consulting", "llmIndustryConfidence" : 0.85 }, { "id" : "6a305118f292fd229cef99c3", "title" : "Executive Assistant", "industry" : "Support", "salary" : { "min" : 83000.0, "max" : 103000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "US", "locations" : [ "US" ], "timestamp" : "2026-06-16T13:05:30.028", "fingerprint" : "b69a3b643764b6e848ef00977e5cc9d0dfd53f16bd599101e14e8da1fa000801", "source" : "lever", "language" : "en", "applyUrl" : "https://jobs.lever.co/jobgether/435f861c-86a0-4084-a650-e44ec44099cc/apply", "externalId" : "435f861c-86a0-4084-a650-e44ec44099cc", "industryFunction" : { }, "structuredLocations" : [ { "country" : "Bulgaria", "continent" : "eu", "workMode" : "remote" } ], "locationText" : "Bulgaria", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "Senior", "technicalSkills" : "Microsoft Office, Outlook, Word, Excel, PowerPoint, Slack, Teams", "professionalSkills" : [ "Time-management", "Decision-making", "Relationship building" ], "hardSkillsList" : [ "Expense reporting", "Reconciliation", "Administrative tracking", "Budget tracking" ], "softSkillsList" : [ "Discretion", "Adaptability", "Judgment" ], "hardSkills" : [ { "name" : "Expense reporting", "level" : "intermediate" }, { "name" : "Reconciliation", "level" : "intermediate" }, { "name" : "Administrative tracking", "level" : "intermediate" }, { "name" : "Budget tracking", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Discretion" }, { "name" : "Adaptability" }, { "name" : "Judgment" } ], "majorSkills" : "Executive support, Meeting organization, Calendar management", "majorSkillsList" : [ "Executive support", "Meeting organization", "Calendar management" ], "coreResponsibilities" : "Provide administrative support, Provide operational support, Organize executive meetings, Prepare executive meetings, Manage executive calendars, Prioritize requests, Prioritize meetings, Prioritize communications, Prepare reports, Prepare presentations, Prepare spreadsheets, Prepare briefing materials, Draft communications, Review communications, Manage communications, Handle expense reporting, Handle reconciliation, Handle administrative tracking, Maintain confidentiality, Coordinate board meetings, Coordinate leadership sessions, Coordinate company events, Support corporate initiatives, Track giving programs budget, Serve as backup support, Coordinate office supplies, Coordinate facilities needs, Ensure information flow", "teamCollaboration" : "Across all levels", "toolProficiency" : [ "Microsoft Office Suite", "Outlook", "Word", "Excel", "PowerPoint", "Slack", "Teams" ], "communicationSkills" : "Written communication; Verbal communication", "continuousLearning" : "Professional development stipend", "problemSolvingSkills" : "Problem-solving", "specialRequirements" : "Occasional travel", "qualificationsBasic" : "5+ years supporting C-suite executives, Proficiency in Microsoft Office Suite, Proficiency in collaboration tools, Ability to handle confidential information", "qualificationsPreferred" : "Bachelor’s degree in Business", "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "## Accountabilities You will provide high-level administrative and operational support to executives, ensuring smooth coordination of priorities, communication, and organizational flow. Organize and prepare executive meetings, including scheduling, logistics, materials, minutes, and follow-up on action items. Manage executive calendars and prioritize time-sensitive requests, meetings, and communications. Prepare reports, presentations, spreadsheets, and briefing materials for leadership and strategic initiatives. Draft, review, and manage internal and external communications on behalf of C-suite executives. Handle expense reporting, reconciliation, and administrative tracking for senior leadership. Maintain strict confidentiality in handling sensitive company and executive information. Coordinate board meetings, leadership sessions, and company-wide events, ensuring end-to-end execution. Support corporate initiatives including giving programs and related budget tracking. Serve as backup support for office operations, including coordination of supplies and facilities needs. Act as a central point of coordination to ensure smooth information flow across executives and teams. Requirements You are an organized, proactive, and highly reliable professional with experience supporting senior executives in fast-paced environments. 5+ years of experience supporting C-suite executives or senior leadership teams. Bachelor’s degree in Business or related field preferred. Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools such as Slack or Teams. Excellent written and verbal communication skills with strong attention to detail. Exceptional organizational and time-management skills with the ability to manage multiple priorities. High level of discretion and ability to handle confidential and sensitive information. Strong problem-solving skills with a proactive, self-starter mindset. Ability to work effectively across all levels of an organization and build strong relationships. Adaptability and comfort working in a dynamic, fast-paced environment. Strong judgment and decision-making skills with a focus on prioritization and execution. Benefits Competitive salary range: $83,000 – $103,000 USD Comprehensive medical, dental, and vision insurance coverage 401(k) plan with up to 4% company match Paid vacation, sick leave, and holidays Company-paid life insurance and long-term disability coverage Flexible Spending Account (FSA) options Employee Assistance Program offering mental health, financial, and legal support Remote-friendly work environment with occasional travel to headquarters Home office support and professional development stipend Performance-based growth opportunities and employee ownership program Additional perks including wellness initiatives, recognition programs, and lifestyle credits. ## Additional Information How Jobgether works: We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team. We appreciate your interest and wish you the best! Why Apply Through Jobgether? Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time. #LI-CL1", "summaryDescription" : "Executive Assistant. Skills: Executive support, Meeting organization, Calendar management. Provide administrative support. Provide operational support", "postedDate" : "2026-06-15T15:06:45.737", "createdAt" : "2026-06-15T15:06:45.737", "lastUpdated" : "2026-06-16T13:05:30.028", "ingestTimestamp" : "2026-06-16T03:20:41.946", "mongoId" : "6a305118f292fd229cef99c3", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 83000, "salaryAnnualMax" : 103000, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ "Expense reporting", "Reconciliation", "Administrative tracking", "Budget tracking", "Discretion", "Adaptability", "Judgment", "Executive support", "Meeting organization", "Calendar management", "Time-management", "Decision-making", "Relationship building", "Microsoft Office Suite", "Outlook", "Word", "Excel", "PowerPoint", "Slack", "Teams" ], "skillCount" : 20, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Senior", "dataQualityScore" : 0.8888889, "_score" : 794.5367, "daysOld" : 0, "hasLocation" : true, "hasGeo" : false, "llmIndustryConfidence" : 0.95 }, { "id" : "68e6b1d070f0b99d58d664f2", "title" : "HR Executive Assistant", "company" : "Amazon Japan G. K.", "industry" : "Human Resources, Administrative Support, global corporate", "salary" : { "min" : 7500000.0, "max" : 1.05E7, "currency" : "JPY", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for HR Executive Assistant in Tokyo, Japan, adjusted for senior seniority, large company size, and technology industry." }, "location" : "Tokyo, JPN", "locations" : [ "Tokyo, JPN" ], "timestamp" : "2026-06-16T02:49:44.800", "fingerprint" : "b6845ee3e2b21f5223d44bd0e48c2e49ab619f4e4a1c5e16b93fdccd4c6f6b00", "source" : "amazon", "language" : "en", "applyUrl" : "https://account.amazon.com/jobs/3104457/apply", "externalId" : "c2f69b80-eb95-4433-8d2a-2c9f8fd9f7c6", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Tokyo", "country" : "Japan", "continent" : "as", "source" : "llm", "workMode" : "onsite", "geo" : "35.6768601,139.7638947" } ], "locationText" : "Tokyo, Japan", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "Senior", "professionalSkills" : [ "Executive support", "Calendar management", "Travel arrangements", "Expense management", "Meeting coordination", "Strategic planning", "Document organization", "Data synthesis", "Leadership liaison", "Query resolution", "Communication facilitation" ], "hardSkillsList" : [ "Microsoft Office", "Calendar management", "Travel planning", "Expense reporting", "Data analysis", "Information synthesis", "Action item tracking" ], "hardSkills" : [ { "name" : "Microsoft Office", "level" : "intermediate" }, { "name" : "Calendar management", "level" : "intermediate" }, { "name" : "Travel planning", "level" : "intermediate" }, { "name" : "Expense reporting", "level" : "intermediate" }, { "name" : "Data analysis", "level" : "intermediate" }, { "name" : "Information synthesis", "level" : "intermediate" }, { "name" : "Action item tracking", "level" : "intermediate" } ], "majorSkills" : "Executive Assistant, HR Initiatives, Global Markets", "majorSkillsList" : [ "Executive Assistant", "HR Initiatives", "Global Markets" ], "coreResponsibilities" : "Manage complex calendars, Prioritize effectively, Coordinate across time zones, Plan domestic travel, Plan international travel, Manage multi-day meetings, Manage expenses, Coordinate department meetings, Coordinate strategic planning sessions, Manage logistics, Ensure proper documentation, Develop organizing systems, Maintain organizing systems, Organize confidential documents, Organize team resources, Capture key decisions, Track action items, Drive follow-through, Synthesize operational data, Prepare leadership reviews, Prepare presentations, Liaise between directors, Liaise with leadership teams, Facilitate communication, Resolve queries independently, Manage communications, Manage materials, Ensure accuracy, Ensure cultural appropriateness, Ensure proper business tone, Translate HR documentation, Translate leadership messaging, Collaborate with EAs, Ensure alignment, Ensure consistency", "teamCollaboration" : "Other executive assistants; Leadership teams", "projectManagementSkills" : [ "Action item tracking" ], "domainKnowledge" : "HR processes; Global markets", "domainList" : [ "hr-processes", "global-markets" ], "domainSpecificKnowledge" : [ "HR processes", "Global markets" ], "toolProficiency" : [ "Microsoft Office", "Outlook", "Excel", "PowerPoint", "Word", "SharePoint" ], "communicationSkills" : "English-Japanese translation; Leadership messaging", "documentationSkills" : "Meeting documentation", "qualificationsBasic" : "5+ years executive assistant experience, Native-level Japanese proficiency, Native-level English proficiency, Microsoft Office Suite proficiency, Maintain strict confidentiality, Exercise professional discretion, Manage multiple projects simultaneously, Organize and document meetings, Track action items", "qualificationsPreferred" : "Experience leading process improvements, Experience in high-tech company, Supporting senior executives, Background in HR operations, Background in HR processes, Experience working across multiple regions, Large-scale event planning, Large-scale event execution, Problem-solving skills, Work in ambiguous situations, Process improvement track record, Process optimization track record", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "We are seeking a strategic and resourceful Executive Assistant to support two directors (Japan and ASEAN, China, Australia) within our Corporate HR organization. This role offers an exciting opportunity to provide comprehensive executive support while contributing to various HR initiatives across our diverse global markets. The ideal candidate will demonstrate exceptional organizational skills, cultural awareness, and the ability to manage complex priorities in a fast-paced environment. Key job responsibilities • Proactively manage complex calendars for two directors, ensuring effective prioritization and seamless coordination across multiple time zones • Plan and execute comprehensive domestic and international travel arrangements, including complex multi-day meetings and expense management • Lead the coordination of department-wide meetings and strategic planning sessions, managing logistics and ensuring proper documentation • Develop and maintain efficient systems for organizing confidential documents and team resources • Manage meeting outcomes by capturing key decisions, tracking action items, and driving follow-through • Synthesize operational data and information for leadership reviews and presentations • Act as a key liaison between directors and their leadership teams, facilitating communication and resolving queries independently • Manage communications and materials through English-Japanese translation, ensuring accuracy, cultural appropriateness, and proper business tone for HR documentation and leadership messaging • Collaborate with other executive assistants across regions to ensure alignment and consistency in processes Basic Qualifications: - Experience with Microsoft Office products and applications - Bachelor's degree - 5+ years of executive assistant experience - Native-level Japanese and English language proficiency (verbal and written) - Proven experience managing complex calendars and international travel arrangements - Strong proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word, SharePoint) - Demonstrated ability to maintain strict confidentiality and exercise professional discretion - Track record of managing multiple projects simultaneously - Experience in organizing and documenting meetings and tracking action items Preferred Qualifications: - Experience leading process improvements - Experience in a fast-paced, high-tech company - Experience in supporting senior executives in a global organization - Background in HR operations or processes - Demonstrated cultural awareness and experience working across multiple regions - Experience in large-scale event planning and execution - Strong problem-solving skills and ability to work in ambiguous situations - Track record of process improvement and optimization - Proficiency in collaboration and document management tools Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.", "summaryDescription" : "HR Executive Assistant at Amazon Japan G. K.. Skills: Executive Assistant, HR Initiatives, Global Markets. Manage complex calendars. Prioritize effectively", "postedDate" : "2026-06-14T19:50:09.527", "createdAt" : "2026-06-14T19:50:09.527", "lastUpdated" : "2026-06-16T02:49:44.800", "ingestTimestamp" : "2026-06-14T19:50:09.527", "mongoId" : "68e6b1d070f0b99d58d664f2", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "sourceUrl" : "https://account.amazon.com/jobs/3104457/apply", "salaryBand" : "200k+", "hasSalary" : false, "allSkills" : [ "Microsoft Office", "Calendar management", "Travel planning", "Expense reporting", "Data analysis", "Information synthesis", "Action item tracking", "Executive Assistant", "HR Initiatives", "Global Markets", "Executive support", "Travel arrangements", "Expense management", "Meeting coordination", "Strategic planning", "Document organization", "Data synthesis", "Leadership liaison", "Query resolution", "Communication facilitation", "HR processes", "Global markets", "Outlook", "Excel", "PowerPoint", "Word", "SharePoint" ], "skillCount" : 27, "jobCategory" : "operations", "jobSubcategory" : "hr", "seniorityLevel" : "Senior", "dataQualityScore" : 1.0, "_score" : 783.7747, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a308ec6f292fd229c0a522a", "title" : "Executive Assistant - VP Legal", "company" : "Western Digital", "industry" : "Computer Hardware", "salary" : { "min" : 75000.0, "max" : 105000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Executive Assistant - VP Legal in Irvine, United States, adjusted for mid-seniority in the technology industry." }, "location" : "Irvine, CA, United States", "locations" : [ "Irvine", "CA", "United States" ], "certifications" : [ "California notary public" ], "timestamp" : "2026-06-16T12:05:36.910", "fingerprint" : "cdc7849b333eb9cf160720f2acec1c9f776afeb126651d67f44476ebf6b3bf32", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/WesternDigital/744000132285780-executive-assistant-vp-legal", "externalId" : "744000132285780", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Irvine", "state" : "California", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "33.6856969,-117.8259810" } ], "locationText" : "Irvine, California, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "mid", "professionalSkills" : [ "Business partner", "Strategic thinking", "Problem solving", "Anticipation of deliverables" ], "hardSkillsList" : [ "Calendar management", "Meeting planning", "Event coordination", "Correspondence", "Approvals", "Travel management", "Expense reports", "Purchase orders", "Requisition workflows", "Payment workflows" ], "softSkillsList" : [ "Discretion", "Maturity", "Leadership", "Kind", "Inclusive", "Ethically minded" ], "hardSkills" : [ { "name" : "Calendar management", "level" : "intermediate" }, { "name" : "Meeting planning", "level" : "intermediate" }, { "name" : "Event coordination", "level" : "intermediate" }, { "name" : "Correspondence", "level" : "intermediate" }, { "name" : "Approvals", "level" : "intermediate" }, { "name" : "Travel management", "level" : "intermediate" }, { "name" : "Expense reports", "level" : "intermediate" }, { "name" : "Purchase orders", "level" : "intermediate" }, { "name" : "Requisition workflows", "level" : "intermediate" }, { "name" : "Payment workflows", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Discretion" }, { "name" : "Maturity" }, { "name" : "Leadership" }, { "name" : "Kind" }, { "name" : "Inclusive" }, { "name" : "Ethically minded" } ], "majorSkills" : "Executive support, Legal executive support, Microsoft 365, AI integration", "majorSkillsList" : [ "Executive support", "Legal executive support", "Microsoft 365", "AI integration" ], "coreResponsibilities" : "Manage executive calendars, Coordinate schedules, Prioritize requests, Solicit agendas, Manage attendee lists, Plan meetings, Organize internal meetings, Organize external meetings, Organize team offsites, Organize organizational meetings, Obtain briefing documents, Create briefing packets, Act as proxy for communications, Act as proxy for approvals, Refer routine matters, Manage international travel, Manage domestic travel, Decide travel arrangements, Decide travel itineraries, Process passports, Process visas, Manage expense reports, Manage purchase orders, Support expense workflows, Support requisition workflows, Support payment workflows, Coordinate with IT support, Problem solve, Understand priorities, Plan ahead for events, Plan ahead for tasks", "teamCollaboration" : "Coordinate across executives; Coordinate with business partners; Coordinate with team members; Coordinate with IT support", "domainKnowledge" : "Legal executive support; High tech legal; Risk management", "domainList" : [ "legal-executive-support", "high-tech-legal", "risk-management" ], "domainSpecificKnowledge" : [ "Legal executive support", "High tech legal", "Risk management" ], "toolProficiency" : [ "Microsoft 365", "Outlook", "Word", "Excel", "PowerPoint", "Teams" ], "communicationSkills" : "Written communication; Oral communication", "continuousLearning" : "Incorporate AI into workstreams", "problemSolvingSkills" : "Intuitive problem-solver; Thoughtful anticipation", "specialRequirements" : "Daily presence in office, Periodic Tuesday or Friday presence", "qualificationsBasic" : "4+ years experience supporting senior management, Advanced Microsoft 365 knowledge, Handle confidential information, Prioritize and manage complex issues, Excellent written and oral communication skills, Highly organized, Resourceful, Detail oriented, Excellent time management skills, Propensity to learn and incorporate AI", "qualificationsPreferred" : "California notary public", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "At WD, our vision is to power global innovation and push the boundaries of technology to make what you thought was once impossible, possible. At our core, WD is a company of problem solvers. People achieve extraordinary things given the right technology. For decades, we’ve been doing just that—our technology helped people put a man on the moon and capture the first-ever picture of a black hole. We offer an expansive portfolio of technologies, HDDs, and platforms for business, creative professionals, and consumers alike under our Western Digital®, WD®, and WD_BLACK™. We are a key partner to some of the largest and highest-growth organizations in the world. From enabling systems to make cities safer and more connected, to powering the data centers behind many of the world’s biggest companies and hyperscale cloud providers, to meeting the massive and ever-growing data storage needs of the AI era, WD is fueling a brighter, smarter future. Today’s exceptional challenges require your unique skills. Together, we can build the future of data storage. We are seeking an Executive Assistant to provide high quality support to Legal Executives and other senior legal team members. This position will report to our VP of Litigation and Risk. The successful candidate will be a highly trusted, organized individual who exercises a great deal of discretion, and has exceptional interpersonal and multi-tasking skills. The ideal candidate describes themselves as a strategic business partner and is driven, focused, organized, and innovative. We’re seeking someone who is flexible and thrives in a fast-paced environment. Excellent written and verbal communication skills, strong critical thinking and attention to detail are equally meaningful in this role. A positive attitude and a team player are a must! Essential Duties and Responsibilities * Calendar Management: Manage calendars of VPs; coordinate across executives, business partners and team members by prioritizing schedules and qualifying requests. Proactively solicit agendas and manage attendee lists. * Meeting Planning and Event Coordination: Assist in the planning and organizing of internal and external meetings, team offsites, and organizational wide meetings. Obtain briefing documents for key internal/external meetings and create briefing packets for business trips. * Correspondence/Approvals: Act as a proxy for communications and approvals as authorized. Act a as a source for general inquiries and refer routine matters to appropriate parties. * Travel: Manage complex international and domestic travel. Carefully consider and decide the optimum travel arrangements and itineraries. Process passports and visas. * Tool Management: Manage expense reports and purchase orders and become a tool champion of WD’s internal tools. Support expense, requisition, and payment workflows for the Risk Management team. * Coordinate with IT support teams in advance of meetings and events to understand the best technology needed to ensure a successful outcome. * In general, daily tasks are carried out at a higher level of complexity. Your job will be to problem solve, intuitively understand priorities, and plan-ahead for reoccurring events and tasks. ## Qualifications * 4+ years’ experience supporting at the senior management level in a public company, preferably for a legal or finance executive in high tech. * Advanced knowledge of Microsoft 365 applications: Outlook, Word, Excel, PowerPoint, Teams. * Great attention to detail and the maturity to handle confidential information is a must. * Intuitive problem-solver with thoughtful anticipation of deliverables. * Ability to prioritize and manage complex issues. * Excellent written and oral communication skills. * Highly organized, resourceful, and detail oriented. * Excellent time management skills. * Collaborative style, team player. * Propensity to learn and incorporate AI into workstreams. * Demonstrates leadership. * Passionate, kind, inclusive, and ethically minded. * Daily presence (Monday, Wednesday and Thursday) in office; periodically on Tuesday or Friday. * California notary public is preferred. ## Additional Information Western Digital is committed to providing equal opportunities to all applicants and employees and will not discriminate against any applicant or employee based on their race, color, ancestry, religion (including religious dress and grooming standards), sex (including pregnancy, childbirth or related medical conditions, breastfeeding or related medical conditions), gender (including a person’s gender identity, gender expression, and gender-related appearance and behavior, whether or not stereotypically associated with the person’s assigned sex at birth), age, national origin, sexual orientation, medical condition, marital status (including domestic partnership status), physical disability, mental disability, medical condition, genetic information, protected medical and family care leave, Civil Air Patrol status, military and veteran status, or other legally protected characteristics. We also prohibit harassment of any individual on any of the characteristics listed above. Our non-discrimination policy applies to all aspects of employment. We comply with the laws and regulations set forth in the \"[Know Your Rights: Workplace Discrimination is Illegal](https://www.eeoc.gov/sites/default/files/2023-06/22-088EEOCKnowYourRights6.12.pdf)” poster. Our pay transparency policy is available [here](https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp%20EnglishformattedESQA508c.pdf). Western Digital thrives on the power and potential of diversity. As a global company, we believe the most effective way to embrace the diversity of our customers and communities is to mirror it from within. We believe the fusion of various perspectives results in the best outcomes for our employees, our company, our customers, and the world around us. We are committed to an inclusive environment where every individual can thrive through a sense of belonging, respect and contribution. Western Digital is committed to offering opportunities to applicants with disabilities and ensuring all candidates can successfully navigate our careers website and our hiring process. Please contact us at [jobs.accommodations@wdc.com](mailto:jobs.accommodations@wdc.com) to advise us of your accommodation request. In your email, please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which you are applying. Based on our experience, we anticipate that the application deadline will be 07/18/2025 (3 months from posting), although we reserve the right to close the application process sooner if we hire an applicant for this position before the application deadline. If we are not able to hire someone from this role before the application deadline, we will update this posting with a new anticipated application deadline. Compensation & Benefits Details * An employee’s pay position within the salary range may be based on several factors including but not limited to (1) relevant education; qualifications; certifications; and experience; (2) skills, ability, knowledge of the job; (3) performance, contribution and results; (4) geographic location; (5) shift; (6) internal and external equity; and (7) business and organizational needs. * The salary range is what we believe to be the range of possible compensation for this role at the time of this posting. We may ultimately pay more or less than the posted range and this range is only applicable for jobs to be performed in California, Colorado, New York or remote jobs that can be performed in California, Colorado and New York. This range may be modified in the future. * If your position is non-exempt, you are eligible for overtime pay pursuant to company policy and applicable laws. You may also be eligible for shift differential pay, depending on the shift to which you are assigned. * You will be eligible to be considered for bonuses under either WD’s Short Term Incentive Plan (“STI Plan”) or the Sales Incentive Plan (“SIP”) which provides incentive awards based on Company and individual performance, depending on your role and your performance. You may be eligible to participate in our annual Long-Term Incentive (LTI) program, which consists of restricted stock units (RSUs) or cash equivalents, pursuant to the terms of the LTI plan. Please note that not all roles are eligible to participate in the LTI program, and not all roles are eligible for equity under the LTI plan. RSU awards are also available to eligible new hires, subject to WD'S Standard Terms and Conditions for Restricted Stock Unit Awards. * We offer a comprehensive package of benefits including paid vacation time; paid sick leave; medical/dental/vision insurance; life, accident and disability insurance; tax-advantaged flexible spending and health savings accounts; employee assistance program; other voluntary benefit programs such as supplemental life and AD&D, legal plan, pet insurance, critical illness, accident and hospital indemnity; tuition reimbursement; transit; the Applause Program; employee stock purchase plan; and the WD Savings 401(k) Plan. * Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with the law. Notice To Candidates: Please be aware that WD and its subsidiaries will never request payment as a condition for applying for a position or receiving an offer of employment. Should you encounter any such requests, please report it immediately to [WD Ethics Helpline](https://secure.ethicspoint.com/domain/media/en/gui/48999/index.html) or email [compliance@wdc.com](mailto:compliance@wdc.com).", "summaryDescription" : "Executive Assistant - VP Legal at Western Digital. Skills: Executive support, Legal executive support, Microsoft 365, AI integration. Manage executive calendars. Coordinate schedules", "postedDate" : "2026-06-15T21:05:03.000", "createdAt" : "2026-06-16T03:33:07.706", "lastUpdated" : "2026-06-16T12:05:36.910", "ingestTimestamp" : "2026-06-16T03:33:07.706", "mongoId" : "6a308ec6f292fd229c0a522a", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 75000, "salaryAnnualMax" : 105000, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ "Calendar management", "Meeting planning", "Event coordination", "Correspondence", "Approvals", "Travel management", "Expense reports", "Purchase orders", "Requisition workflows", "Payment workflows", "Discretion", "Maturity", "Leadership", "Kind", "Inclusive", "Ethically minded", "Executive support", "Legal executive support", "Microsoft 365", "AI integration", "Business partner", "Strategic thinking", "Problem solving", "Anticipation of deliverables", "High tech legal", "Risk management", "California notary public", "Outlook", "Word", "Excel", "PowerPoint", "Teams" ], "skillCount" : 32, "jobCategory" : "operations", "jobSubcategory" : "hr", "seniorityLevel" : "Mid", "dataQualityScore" : 1.0, "_score" : 755.422, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a308788f292fd229c089f55", "title" : "Lead Executive Assistant & Private Office Operations Manager (CEO Office)", "company" : "Constructor TECH", "industry" : "Education", "salary" : { "min" : 75000.0, "max" : 105000.0, "currency" : "EUR", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Lead Executive Assistant & Private Office Operations Manager in Bremen, Germany, adjusted for the technology industry and lead seniority." }, "location" : "Bremen, Germany", "locations" : [ "Bremen", "Germany", "Столична", "Sia", "Bulgaria" ], "timestamp" : "2026-06-16T14:38:11.798", "fingerprint" : "09836b13ad4ff3cd7e176409f8a42b38696fd9caa9bfb9f9987696b6ca10d264", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.eu.greenhouse.io/constructortech/jobs/4898139101", "externalId" : "4898139101", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Bremen", "country" : "Germany", "continent" : "eu", "source" : "llm", "workMode" : "hybrid", "geo" : "53.0758196,8.8071646" } ], "locationText" : "Bremen, Germany", "experienceMinYears" : 8, "experienceMaxYears" : 15, "experienceLevel" : "Lead", "technicalSkills" : "MS Outlook, AI assistants", "professionalSkills" : [ "Executive operations management", "Private office management", "Task delivery reliability", "Process optimization" ], "hardSkillsList" : [ "Task tracking systems" ], "softSkillsList" : [ "Leadership", "Decisive", "Precision" ], "hardSkills" : [ { "name" : "Task tracking systems", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Leadership" }, { "name" : "Decisive" }, { "name" : "Precision" } ], "majorSkills" : "Executive Assistant, Operations Management, CEO Office Support", "majorSkillsList" : [ "Executive Assistant", "Operations Management", "CEO Office Support" ], "coreResponsibilities" : "Ensure no disruptions to the CEO's schedule, Respond to urgent requests within one working day, Achieve 95%+ on-time completion across all streams, Achieve 90%+ satisfaction from VIP guests and family, Implement continuous measurable improvements in time, cost, and", "domainKnowledge" : "Digital education; Machine intelligence; Data science", "domainList" : [ "digital-education", "machine-intelligence", "data-science" ], "domainSpecificKnowledge" : [ "Digital education", "Machine intelligence", "Data science" ], "toolProficiency" : [ "Productivity tools", "Task-tracking systems" ], "continuousLearning" : "English classes (iTalki – $130 monthly)", "specialRequirements" : "Valid passport, Readiness to travel on short notice, Relocate or spend extended periods in key hubs", "outcomesObjectives" : "Deliver excellence every single day; Operate at a great level consistently", "qualificationsBasic" : "Fluent English (spoken and written), Proven experience managing executive operations, teams, or private offices, High digital literacy (MS Outlook, productivity tools, task-tracking systems, AI assistants), Able to pass comprehensive background checks", "qualificationsPreferred" : "Additional languages an advantage", "remoteFriendly" : true, "workSiteFlexibility" : "Flexible", "rawDescription" : "Our mission Constructor’s mission is to enable all educational organisations to provide high-quality digital education to 10x people with 10x efficiency. With strong expertise in machine intelligence and data science, Constructor’s all-in-one platform for education and research addresses today’s pressing educational challenges: access inequality, tech clutter, and low engagement of students. Please send your resume in English only. As Lead Executive Assistant this role is not purely managerial. Leadership no disruptions to the CEO's schedule. Responsiveness: Urgent requests within 10 minutes; regular calls/meetings within one working day. Task Delivery Reliability: 95%+ on-time completion across all streams. Stakeholder Satisfaction: 90%+ satisfaction from VIP guests and family engagements. Process Optimization: Continuous measurable improvements in time, cost, and output quality. Qualifications and Experience: We are looking for someone exceptional — not just efficient, but extraordinary. Someone who thrives where others slow down, who creates structure in chaos, and who finds deep satisfaction in delivering excellence every single day. Decisive you master them. Precision is your natural language, and nothing escapes your eye. Thrives on Change ability to relocate or spend extended periods in key hubs. Valid passport and readiness to travel on short notice for business or family support. Additional Requirements Fluent English (spoken and written); additional languages an advantage. Proven experience in managing executive operations, teams, or private offices at a top-tier level. High digital literacy (MS Outlook, productivity tools, task-tracking systems, AI assistants). Able to pass comprehensive background checks (criminal, psychological, and substance screening). Compensation & Contract Competitive, performance-based compensation with relocation support if required. Designed for ambitious professionals motivated by excellence, precision, and impact. The role offers continuous growth, global exposure, and a front-row seat to the execution of complex, high-stakes projects. In this role, “good” is not enough. We are looking for someone who operates at a “great” level — consistently, calmly, and with care — because that difference defines the success of everything around the CEO. What We Offer \uD83D\uDCBB Choice of work equipment (e.g., laptop, monitor, etc.) \uD83C\uDDEC\uD83C\uDDE7 English classes (iTalki – $130 monthly) ⏰ Flexible schedule (we usually work between 09:00/10:00 and 18:00/19:00 CET or EET) \uD83D\uDC76 Newborn bonus (€500 per child) \uD83E\uDDE0 Patent remuneration \uD83C\uDF34 Paid leave \uD83E\uDDD1‍\uD83D\uDCBB Remote work in locations without our offices Hybrid work in locations with offices (2 days in-office, 3 days remote) Constructor fosters equal opportunity for people of all backgrounds and identities. We are led by a gender-balanced board committed to building a diverse and inclusive organisation where everyone can become their best self. We do not discriminate based on age, disability, gender identity, sexual orientation, ethnicity, race, religion or belief, parental and family status, or other protected characteristics. We welcome applications from women, men and non-binary candidates of all ethnicities and socio-economic backgrounds. We encourage people belonging to underrepresented groups to apply.", "summaryDescription" : "Lead Executive Assistant & Private Office Operations Manager (CEO Office) at Constructor TECH. Skills: Executive Assistant, Operations Management, CEO Office Support. Ensure no disruptions to the CEO's schedule. Respond to urgent requests within one working day", "postedDate" : "2026-06-16T01:20:30.742", "createdAt" : "2026-06-16T01:20:30.742", "lastUpdated" : "2026-06-16T14:38:11.798", "ingestTimestamp" : "2026-06-16T01:20:30.742", "mongoId" : "6a308788f292fd229c089f55", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "75k-100k", "hasSalary" : false, "allSkills" : [ "Task tracking systems", "Leadership", "Decisive", "Precision", "Executive Assistant", "Operations Management", "CEO Office Support", "Executive operations management", "Private office management", "Task delivery reliability", "Process optimization", "Digital education", "Machine intelligence", "Data science", "Productivity tools", "Task-tracking systems" ], "skillCount" : 16, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Lead", "dataQualityScore" : 0.8888889, "_score" : 749.272, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.9 }, { "id" : "6a2c8d0774d8ee00a0977ef2", "title" : "Executive Assistant", "company" : "Glia", "industry" : "Operations (G&A)", "salary" : { "min" : 480000.0, "max" : 720000.0, "currency" : "MXN", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Executive Assistant in Mexico City, Mexico, adjusted for mid-seniority and the FinTech industry." }, "location" : "Mexico", "locations" : [ "Mexico" ], "timestamp" : "2026-06-16T00:42:25.484", "fingerprint" : "24ed4ae18a89e4a45609e9e4a64d29fe9ee93cf4cf1cb7913e70a06d57b64bef", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/glia/985656fd-40ba-45da-b5a2-b7005cb6bbfc/application", "externalId" : "985656fd-40ba-45da-b5a2-b7005cb6bbfc", "industryFunction" : { }, "structuredLocations" : [ { "country" : "Mexico", "continent" : "na", "workMode" : "onsite" } ], "locationText" : "Mexico", "employmentType" : "FULL_TIME", "technicalSkills" : "AI tools, Google Workspace, Sheets, Docs, Slides, CRM tools, Salesforce, Project Management software", "professionalSkills" : [ "Strategic Sync", "Calendar Optimization", "Strategic Coordination", "Material Development", "Project Management", "Logistics", "Event Coordination", "Expense Management", "Reimbursement Management" ], "hardSkillsList" : [ "Presentation design", "Briefing material preparation" ], "softSkillsList" : [ "Adaptability", "Discretion" ], "hardSkills" : [ { "name" : "Presentation design", "level" : "intermediate" }, { "name" : "Briefing material preparation", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Adaptability" }, { "name" : "Discretion" } ], "majorSkills" : "Executive Support, Calendar Management, Project Coordination, Presentation Development", "majorSkillsList" : [ "Executive Support", "Calendar Management", "Project Coordination", "Presentation Development" ], "coreResponsibilities" : "Attend leadership meetings, Capture key decisions, Synthesize action items, Drive follow-up on action items, Manage complex calendars, Track performance metrics, Prepare for business reviews, Prepare for executive meetings, Streamline organizational communication, Design presentations, Polish briefing materials, Lead special projects, Lead research assignments, Coordinate international travel, Execute high-impact events, Manage expenses, Manage reimbursements, Ensure seamless office operations, Ensure seamless remote operations", "teamCollaboration" : "Partner with senior leadership; Collaborate with HR; Collaborate with Finance", "projectManagementSkills" : [ "Project Management" ], "domainKnowledge" : "Banking AI", "domainList" : [ "banking-ai" ], "domainSpecificKnowledge" : [ "Banking AI" ], "toolProficiency" : [ "Google Workspace", "Sheets", "Docs", "Slides", "Salesforce" ], "communicationSkills" : "Executive communication; Professional communication", "specialRequirements" : "International travel", "qualificationsBasic" : "2+ years experience as Executive Assistant, High proficiency in AI tools, Advanced Google Workspace skills, Proven ability to handle confidential information", "qualificationsPreferred" : "Supporting C-Suite in high-growth tech, Familiarity with CRM tools, Familiarity with Project Management software", "rawDescription" : "About Glia Glia is the #1 Banking AI platform, empowering community and regional financial institutions to create efficiencies, accelerate loan growth, drive deposits, and deliver experiences that win against megabanks and fintechs. Glia's Banking AI Operating System is a central intelligence layer on top of existing tech stacks, activating an AI workforce of specialized agents that draw from banking data, interaction history, and integrated systems of record. These banking-trained agents automate workflows across voice and digital–from front office to back office–resulting in decreased operational costs and the Universal Banker model. Trusted by 700+ banks and credit unions for its ironclad security and reliability, Glia delivers the industry’s first contractual no-hallucination guarantee. It’s why Glia customers quickly and confidently put Banking AI to work with measurable results from day one.More information about Glia can be found at glia.com http://glia.com. The Role We are seeking a high-leverage Executive Assistant to serve as a strategic partner to our executive leadership team and senior executive assistant. You will be the air traffic controller for our senior leadership, ensuring their time is spent on highest-value activities while proactively removing bottlenecks across the organization. The ideal candidate will be adaptable, detail-oriented, and possess excellent communication skills. What You’ll Do - Strategic Sync & Execution: Attend high-profile leadership meetings; capture key decisions, synthesize action items, and drive follow-up to ensure nothing stalls. - Calendar Optimization: Manage complex, high-velocity calendars for the executive team. - Strategic Coordination: Partner with senior leadership to assist in tracking performance metrics, preparing for business reviews and executive meetings, and streamlining communication across the organization. - Material Development: Design and polish high-stakes presentations and briefing materials for Board meetings, investor relations, and strategic partnerships. - Project Management: Lead special projects and research assignments that cross-cut departments. - Logistics & Events: Coordinate complex international travel and execute high-impact events, including executive offsites, board meetings, and departmental sync weeks. - Operational Excellence: Manage expenses, reimbursements, and administrative duties in collaboration with HR and Finance to ensure seamless office and remote operations. Requirements - Experience: 2+ years of experience as an Executive Assistant, ideally supporting C-Suite leaders in a high-growth tech environment. - Strategic Mindset: Ability to understand the \"big picture\" and anticipate the needs of executive leadership before they arise. - Communication Mastery: Outstanding writing and verbal skills; ability to communicate with professionalism to external partners and internal stakeholders. - AI Literacy: High proficiency in leveraging AI tools to automate administrative workflows, synthesize meeting transcripts, and draft executive communications. - Technical Proficiency: Advanced skills in Google Workspace, especially Sheets, Docs and Slides. Familiarity with CRM tools (Salesforce) and Project Management software is a plus. - Discretion: Proven ability to handle highly confidential information with absolute integrity. - Adaptability: A \"no task too big or small\" mentality with the flexibility to pivot as priorities shift in a fast-paced startup. Glia is an equal-opportunity employer. Glia does not discriminate against any employee or applicant because of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or related condition (including breastfeeding), or any other basis protected by law. The Glia Talent Acquisition team uses @glia.com http://glia.com and @ darina.danchenko@gliatalent.comgliatalent.com http://gliatalent.com email addresses for coordinating interviews, providing updates, and sending documents. Our hiring process involves an introduction, practical and team interviews, and a decision and offer. For more information, visit our Recruitment Privacy Notice page https://www.glia.com/eu-recruitment-privacy-notice or contact our talent team via talent@glia.com", "summaryDescription" : "Executive Assistant at Glia. Skills: Executive Support, Calendar Management, Project Coordination, Presentation Development. Attend leadership meetings. Capture key decisions", "createdAt" : "2026-06-14T18:43:03.739", "lastUpdated" : "2026-06-16T00:42:25.484", "ingestTimestamp" : "2026-06-14T18:43:03.739", "mongoId" : "6a2c8d0774d8ee00a0977ef2", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "200k+", "hasSalary" : false, "allSkills" : [ "Presentation design", "Briefing material preparation", "Adaptability", "Discretion", "Executive Support", "Calendar Management", "Project Coordination", "Presentation Development", "Strategic Sync", "Calendar Optimization", "Strategic Coordination", "Material Development", "Project Management", "Logistics", "Event Coordination", "Expense Management", "Reimbursement Management", "Banking AI", "Google Workspace", "Sheets", "Docs", "Slides", "Salesforce" ], "skillCount" : 23, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "_score" : 731.5945, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "FinTech", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c7c3974d8ee00a094cd09", "title" : "Executive Assistant", "company" : "Mezzetta", "industry" : "Food & Beverage", "salary" : { "min" : 130000.0, "max" : 135000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Larkspur, CA/American Canyon, CA", "locations" : [ "Larkspur", "CA/American Canyon", "CA" ], "timestamp" : "2026-06-15T14:01:18.019", "fingerprint" : "fdb53244d76926d281e913e25e8d094c45817905941ef2056d29d302f92a8bf6", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/mezzettacareers/jobs/6020913004", "externalId" : "6020913004", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Larkspur", "state" : "California", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "37.9340915,-122.5352539" }, { "city" : "American Canyon", "state" : "California", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "38.1785248,-122.2551830" } ], "locationText" : "Larkspur, California, United States; American Canyon, California, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "Senior", "technicalSkills" : "Microsoft Office Suite, Outlook, Word, Excel, PowerPoint, Teams, SharePoint", "professionalSkills" : [ "Office management", "Scheduling", "Logistics", "Expense management", "Travel coordination", "Vendor management", "Document management", "Budget tracking", "Invoice tracking" ], "hardSkillsList" : [ "Office supply management", "Calendar management", "Meeting coordination", "Travel arrangements", "Expense reporting", "Purchase requests", "PO receiving", "Document organization" ], "softSkillsList" : [ "Professional", "Resourceful", "Calm", "Responsive" ], "hardSkills" : [ { "name" : "Office supply management", "level" : "intermediate" }, { "name" : "Calendar management", "level" : "intermediate" }, { "name" : "Meeting coordination", "level" : "intermediate" }, { "name" : "Travel arrangements", "level" : "intermediate" }, { "name" : "Expense reporting", "level" : "intermediate" }, { "name" : "Purchase requests", "level" : "intermediate" }, { "name" : "PO receiving", "level" : "intermediate" }, { "name" : "Document organization", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Professional" }, { "name" : "Resourceful" }, { "name" : "Calm" }, { "name" : "Responsive" } ], "majorSkills" : "Executive support, Office operations, Event planning, Leadership support", "majorSkillsList" : [ "Executive support", "Office operations", "Event planning", "Leadership support" ], "coreResponsibilities" : "Manage day-to-day office responsibilities, Order and stock supplies, Manage office programs, Create a fun and creative workspace, Manage corporate calendar, Schedule critical meetings, Coordinate logistics for meetings and events, Maintain a professional office environment, Coordinate with building management, Ensure office functionality and upkeep, Maintain organization and communication across teams, Support efficient execution of leadership priorities, Provide supplemental support for CEO's Executive Assistant, Provide high-impact administrative support to LT members, Coordinate complex travel, Manage LT expenses, Support leadership initiatives, Coordinate leadership initiatives, Follow up on leadership initiatives, Schedule leadership initiatives, Lead planning of team events, Coordinate leadership off-sites, Coordinate training events, Coordinate company gatherings, Prepare offices for board meetings, Prepare meeting spaces for leadership meetings, Prepare meeting spaces for external visitors, Assist in hosting vendors, Assist in hosting suppliers, Assist in hosting guests, Assist in hosting external partners, Partner cross-functionally to support leadership priorities, Support employee engagement initiatives, Support organizational programs, Support and reinforce company values, Track budgets for office operations, Track invoices for office operations, Track expenses for office operations, Track budgets for events, Track invoices for events, Track expenses for events, Track budgets for executive support, Track invoices for executive support, Track expenses for executive support, Support vendor setup, Support purchase requests, Support PO receiving within IFS", "teamCollaboration" : "Coordinate with teams across offices; Partner cross-functionally; Support leadership priorities; Support employee engagement; Support organizational programs", "domainKnowledge" : "Specialty olives; Peppers; Sauces; Family traditions", "domainList" : [ "specialty-olives", "peppers", "sauces", "family-traditions" ], "domainSpecificKnowledge" : [ "Specialty olives", "Peppers", "Sauces", "Family traditions" ], "toolProficiency" : [ "Microsoft Office Suite", "Outlook", "Word", "Excel", "PowerPoint", "Teams", "SharePoint", "IFS" ], "communicationSkills" : "Written communication; Verbal communication", "innovationCreativity" : "Creativity", "problemSolvingSkills" : "Problem-solving; Decision-making", "specialRequirements" : "Flexibility, Adaptability", "outcomesObjectives" : "Create a vibrant team and office experience; Make work rewarding and enjoyable; Maintain an organized environment; Maintain an engaging environment; Maintain a professional environment; Support leadership effectiveness; Ensure office functionality; Ensure office upkeep; Support efficient execution; Reinforce company values", "qualificationsBasic" : "5-10 years experience supporting executives, Proficiency in Microsoft Office Suite, Ability to exercise sound judgment, Maintain confidentiality, Balance multiple priorities, Exceptional organizational skills, Interpersonal and relationship-building skills, Excellent written and verbal communication skills, Demonstrated ability to exercise discretion, Problem-solving capability, Proactive decision-making skills, Highly resourceful, Adaptable, Work independently and collaboratively, Remain calm and effective, Customer service mindset, Solutions-oriented approach, Anticipate needs, Improve processes", "qualificationsPreferred" : "Bachelor's degree or equivalent professional experience, Experience with expense management, Experience with travel coordination, Experience with office/vendor management, AI proficiency (Claude, ChatGPT, etc.), Experience supporting C-level executives, Experience managing office operations, Experience managing events, Experience managing employee engagement initiatives", "workSiteFlexibility" : "Flexible", "rawDescription" : "About Us: Since 1935, we’ve been on a mission to bring a little extra happiness to everyday life and inspire connections over food. We select the finest ingredients the world has to offer, craft premium products made with love, and never settle for shortcuts. We believe that when we share our food, we share a part of ourselves — and that’s the only way we’d put our name on it. Today, our small family company has grown into a national leader in specialty olives, peppers, and sauces under the leadership of CEO Jeff Mezzetta, and our commitment to quality has never wavered. With an 80-year legacy behind us and a bright future ahead, we’re seeking passionate, driven candidates to help us bring our cherished family traditions to a new generation. The ideal candidate will have an immediate connection to our Core Ingredients: Crunchy Crunchy: We are hungry for excellence. Own It: We think and act as an owner – with appetite, initiative, and responsibility. Connection: We build authentic relationships that foster trust and open communications. Vibrance: We come to work eager and passionate about fulfilling our vision. When we share our work, we share a part of who we are. Mezzetta is searching for an experienced, energetic Executive Assistant to assume high-level ownership of office responsibilities, while also providing administrative support to members of the company’s Leadership Team (LT). This role will work directly with VP/C-level executives and Advisory Board members and serve as a key partner in maintaining an organized, engaging, and highly professional corporate environment. The Executive Assistant will leverage their creativity, organization, and passion for people to help create a vibrant team and office experience in our Larkspur and American Canyon offices — planning team events, helping to host visitors, coordinating with teams across offices, and helping to build programs and experiences that make work rewarding and enjoyable. This role will also oversee day-to-day office needs, including office supply management, coordination with building and maintenance teams, and oversight of shared office spaces and programs. This role is designed to manage office responsibilities and support leadership effectiveness, including support for members of the leadership team. This position splits time between our Larkspur and American Canyon offices (3 total locations). Flexibility and adaptability are required Responsibilities Office Support Manage day-to-day office responsibilties across Larkspur and American Canyon office locations (three), including ordering and stocking supplies, managing various office programs, and creating a workspace that fosters fun and creativity Manage the Mezzetta corporate calendar and partner on scheduling critical meetings requiring coordination of broader LT · Coordinate logistics and itineraries for major headquarters meetings and leadership events (e.g., Sales AOP Planning, Operations Town Hall, Board meetings) Maintain a professional, welcoming, and engaging office environment that supports employee experience and company culture · Coordinate closely with building management, facilities, and maintenance teams to ensure office functionality and upkeep Help maintain organization and communication across teams to support efficient execution of leadership priorities · Provide supplemental support and coverage for the CEO’s Executive Assistant during PTO or other planned absences Leadership Team Administrative Support Provide high-impact administrative support to LT members, focused on more complex travel coordination, scheduling, logistics, expenses etc. Support limited set of cross-functional or leadership initiatives through coordination, follow-up, scheduling, and administrative project support Event Planning & Culture Initiatives Lead planning and coordination of team events, leadership off-sites, training events, and company gatherings Prepare offices and meeting spaces for board meetings, leadership meetings, and external visitors Assist in hosting vendors, suppliers, guests, and external partners Partner cross-functionally to support leadership priorities, employee engagement initiatives, and organizational programs Serve as a culture advocate by supporting and reinforcing company values through internal engagement and communications Financial & Systems Support Track budgets, invoices, and expenses related to office operations, events, and executive support activities Support vendor setup, purchase requests, and PO receiving within IFS as it relates to office operations, events, and Advisory Board activities Assist with corporate document management and organization, including SharePoint and shared folder maintenance Requirements The ideal candidate is highly self-motivated, professional, resourceful, and capable of prioritizing responsibilities in a fast-paced corporate environment. The ability to exercise sound judgment, maintain confidentiality, and effectively balance multiple priorities is essential. Exceptional organizational skills with the ability to prioritize multiple responsibilities while maintaining strong attention to detail Strong interpersonal and relationship-building skills with the ability to interact professionally with executives, employees, board members, vendors, and external partners Excellent written and verbal communication skills · Demonstrated ability to exercise discretion and maintain confidentiality with sensitive information Strong judgment, problem-solving capability, and proactive decision-making skills · Highly resourceful, adaptable, and capable of working both independently and collaboratively Ability to remain calm and effective in a fast-paced, high-demand environment Strong customer service mindset and responsiveness Forward-thinking and solutions-oriented approach with the ability to anticipate needs and improve processes Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, SharePoint) Experience with expense management, travel coordination, and office/vendor management preferred AI proficiency (Claude, ChatGPT, etc.) Education Bachelor’s degree preferred or equivalent professional experience 5–10 years of experience supporting executives, leadership teams, or corporate office operations Experience supporting C-level executives or senior leadership teams preferred Prior experience managing office operations, events, or employee engagement initiatives strongly preferred Demonstrated success operating in a fast-paced, highly collaborative environment Pay Range $130,000—$135,000 USD Our Commitment to an Inclusive Workplace: At Mezzetta, we embrace diversity and strive to create an inclusive environment where you know you belong. Part of that commitment includes a zero-tolerance policy and being an Equal Opportunity Employer that prohibits discrimination and harassment of any kind. All employment decisions at Mezzetta are solely based on merit, qualifications, abilities and business needs, without regard to race, color, religion or belief, gender, sexual orientation, gender identity/expression, age, marital status, national origin, disability, military or veteran status, family or parental status, pregnancy, or any other status protected by law. All of us share in the responsibility of fulfilling this commitment and creating a culture where our team can thrive.", "summaryDescription" : "Executive Assistant at Mezzetta. Skills: Executive support, Office operations, Event planning, Leadership support. Manage day-to-day office responsibilities. Order and stock supplies", "postedDate" : "2026-06-14T08:25:49.471", "createdAt" : "2026-06-14T08:25:49.471", "lastUpdated" : "2026-06-15T14:01:18.019", "ingestTimestamp" : "2026-06-14T08:25:49.471", "mongoId" : "6a2c7c3974d8ee00a094cd09", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 130000, "salaryAnnualMax" : 135000, "salaryBand" : "100k-150k", "hasSalary" : true, "allSkills" : [ "Office supply management", "Calendar management", "Meeting coordination", "Travel arrangements", "Expense reporting", "Purchase requests", "PO receiving", "Document organization", "Professional", "Resourceful", "Calm", "Responsive", "Executive support", "Office operations", "Event planning", "Leadership support", "Office management", "Scheduling", "Logistics", "Expense management", "Travel coordination", "Vendor management", "Document management", "Budget tracking", "Invoice tracking", "Specialty olives", "Peppers", "Sauces", "Family traditions", "Microsoft Office Suite", "Outlook", "Word", "Excel", "PowerPoint", "Teams", "SharePoint", "IFS" ], "skillCount" : 37, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Senior", "dataQualityScore" : 1.0, "_score" : 715.11597, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Food & Beverage", "llmIndustryConfidence" : 0.95 }, { "id" : "68e6b1d470f0b99d58d667a6", "title" : "Executive Assistant", "company" : "Amazon.com Services LLC", "industry" : "Administrative Support, no business category", "salary" : { "min" : 66800.0, "max" : 142800.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Bellevue, Washington, USA", "locations" : [ "Bellevue, Washington, USA" ], "timestamp" : "2026-06-16T02:01:44.316", "fingerprint" : "8a2daa6a1f2923afc6952a59dc86165978840733e59e5f6042fc6cee30691f47", "source" : "amazon", "language" : "en", "applyUrl" : "https://account.amazon.com/jobs/3102337/apply", "externalId" : "8b1b7599-1bf6-42e3-b314-cde2ef34d375", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Bellevue", "state" : "Washington", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "47.6144219,-122.1923370" } ], "locationText" : "Bellevue, Washington, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "High school or equivalent diploma", "experienceMinYears" : 3, "experienceMaxYears" : 10, "experienceLevel" : "Senior", "coreResponsibilities" : "Provide administrative support, Manage calendars, Coordinate meetings, Arrange travel, Prepare reports, Handle expense reports, Assist with projects", "qualificationsBasic" : "High school or equivalent diploma, 3+ years of experience", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "The Worldwide Amazon Stores organization is looking for an Executive Assistant who wants to work in a fast-paced, exciting, and growing organization. We are looking for someone to support two Directors on our WW External Fulfillment team in Bellevue, Washington. This team oversees fulfillment channels managed by sellers and plays a critical role in driving Amazon’s fly wheel. The ideal candidate will be an experienced Administrative Professional who has worked in a global work environment and has successfully been able to deliver on complex initiatives autonomously. They will be a proactive, detail oriented and experienced planner with the demonstrated ability to communicate and respond effectively- while maintaining flexibility, a sense of humor, and most importantly grace under pressure within in a fast-paced, goal-focused, and highly distributed team work environment. Finally, the ideal candidate will be someone who wants to build a deep, trusting, and long-term partnership with the Directors; and is excited about the opportunity to build and scale a high functioning global organization. Over time they will have the opportunity to make a wide range of unsupervised decisions to drive the organization into new heights and be a key facilitator in driving overall organization productivity, efficiency, atmosphere and good-will. Key job responsibilities Key job responsibilities Complex calendar management; meeting organization; travel coordination; expense reconciliation Streamline internal and external communications to maximize team productivity; track and help drive completion of key leadership deliverables; ensure effective dissemination of information from central teams; manage and maintain confidential SharePoint sites; plan team events Have fun at work and help others do the same! Basic Qualifications: - 5+ years of senior level leadership support, or 3+ years of Amazon experience - High school or equivalent diploma - Experience with Microsoft Office products and applications Preferred Qualifications: - Experience leading process improvements - Experience in a fast-paced, high-tech company - Experience designing processes to maximize efficiency Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status. Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner. Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $66,800/year in our lowest geographic market up to $142,800/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit https://www.aboutamazon.com/workplace/employee-benefits . This position will remain posted until filled. Applicants should apply via our internal or external career site.", "summaryDescription" : "Executive Assistant at Amazon.com Services LLC. Provide administrative support. Manage calendars", "postedDate" : "2026-06-14T20:30:23.636", "createdAt" : "2026-06-14T20:30:23.636", "lastUpdated" : "2026-06-16T02:01:44.316", "ingestTimestamp" : "2026-06-14T20:30:23.636", "mongoId" : "68e6b1d470f0b99d58d667a6", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "sourceUrl" : "https://account.amazon.com/jobs/3102337/apply", "salaryAnnualMin" : 66800, "salaryAnnualMax" : 142800, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Senior", "dataQualityScore" : 0.8888889, "_score" : 706.61163, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "E-Commerce", "llmIndustryConfidence" : 0.95 }, { "id" : "6a191e7758b93c861e39f762", "title" : "Internship in Executive Assistant (International Student)", "company" : "Mercedes-Benz U. S. International, Inc.", "industry" : "Manufacturing", "salary" : { "min" : 18.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "United States of America-Alabama -Vance", "locations" : [ "United States of America-Alabama -Vance", "1 Mercedes-Drive, , Vance" ], "timestamp" : "2026-06-16T00:45:32.369", "fingerprint" : "3e5b8689668ae68d48718943658694aa5e5da08c1f4431b4db8a485514b2fd0e", "source" : "taleo", "language" : "en", "applyUrl" : "https://tas-daimler.taleo.net/careersection/ex/jobdetail.ftl?job=895653", "externalId" : "895653", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Vance", "state" : "Alabama", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "33.1742847,-87.2336092" } ], "locationText" : "Vance, Alabama, United States", "employmentType" : "INTERNSHIP", "technicalSkills" : "Microsoft PowerPoint, Microsoft Excel", "professionalSkills" : [ "Supplier performance", "Quality-related KPI reports", "Management support", "Reporting", "Coordination" ], "hardSkillsList" : [ "Basic data handling", "Basic data reporting" ], "hardSkills" : [ { "name" : "Basic data handling", "level" : "intermediate" }, { "name" : "Basic data reporting", "level" : "intermediate" } ], "majorSkills" : "Executive Assistant, Procurement, Supplier Management", "majorSkillsList" : [ "Executive Assistant", "Procurement", "Supplier Management" ], "coreResponsibilities" : "Support management activities, Assist in preparing presentations, Assist in preparing reports, Assist in preparing meeting materials, Support preparation of supplier performance reports, Support preparation of quality-related KPI reports, Organize department meetings, Support department meetings, Organize townhalls, Support townhalls, Organize internal workshops, Support internal workshops, Assist with project coordination, Track project tasks, Consolidate project inputs, Prepare project summaries, Support improvement of reporting formats, Support improvement of presentation quality, Support improvement of coordination processes, Support daily management coordination, Support administrative activities, Prepare presentations, Update presentations, Format presentations, Prepare reports, Update reports, Format reports, Prepare meeting documents, Update meeting documents, Format meeting documents, Collect inputs, Consolidate inputs, Structure inputs, Support KPI tracking, Support basic data updates, Organize meetings, Prepare meeting agendas, Follow-up on meeting actions, Maintain shared files, Update shared files, Maintain templates, Update templates, Maintain documentation, Update documentation, Support internal communication, Support team coordination, Assist with ad-hoc tasks, Support procurement topics, Support supplier management topics", "teamCollaboration" : "International environment; Procurement organization; Supplier Management organization", "projectManagementSkills" : [ "Project coordination" ], "domainKnowledge" : "Procurement; Supplier Management", "domainList" : [ "procurement", "supplier-management" ], "domainSpecificKnowledge" : [ "Procurement", "Supplier Management" ], "toolProficiency" : [ "Excel", "PowerPoint" ], "documentationSkills" : "Prepare presentations; Prepare reports; Prepare meeting documents", "continuousLearning" : "Tuition assistance", "problemSolvingSkills" : "Analytical working style; Structured working style", "qualificationsBasic" : "Minimum of 3 semesters of studies, Available for a minimum of 6 months, Currently enrolled in University or in a gap year, Studies outside of the U. S. A", "qualificationsPreferred" : "Master's degree", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Mercedes-Benz: Building Exceptional Vehicles… and Careers! The best chapters in Alabama’s automotive success story are yet to come. The Mercedes-Benz automobile of the future will be different; greener, more efficient, safer, and even more fascinating. Only one thing will never change – It will wear a star. The vehicles we manufacture are the finished results of our skilled workforce, and we're hiring even more. We are looking for Specialists and Team Members to join us in crafting a wide variety of vehicles from the Mercedes-Maybach GLS SUV to our all-electric electric vehicle, the EQS SUV and EQE SUV. Our Tuscaloosa County site is home to the production of Mercedes’ luxury SUV models, including electric vehicles. Just down the road in Bibb County, MBUSI has launched the production of high-performance lithium-ion batteries. Our two campuses are among the most advanced automotive manufacturing facilities in the world, with over 6 million square feet combined. MBUSI offers an excellent total rewards package including competitive compensation, health and life insurance, 401(k) matching program and defined contribution retirement plan, annual bonuses, tuition assistance, and paid holidays. Further on-site MBUSI resources such as childcare, medical center and fitness center are available for all to utilize. Our Team Members share a common goal to be the best luxury auto manufacturer in North America. MBUSI is committed to excellence and actively promotes positive team culture, teamwork, safety, quality, and continuous improvement. Mercedes-Benz, U.S. International, Inc. takes pride in being an Equal Employment Opportunities workplace. Mercedes-Benz U.S. International, Inc. is committed to equal opportunity regardless of race, age, ethnic origin, and any other characteristics classified under applicable Local and Federal laws. All qualified candidates are encouraged to apply for the opportunity to join us in electrifying the future! Essential Functions : As an Executive Assistant Intern, you will support management‑level activities within the Procurement and Supplier Management organization in North America. The role provides hands‑on experience in management support, reporting, and coordination in a professional, international environment. Support the Executive Assistant and management team in coordinating day‑to‑day management activities and projects Assist in preparing management presentations, reports, and meeting materials Support the preparation and analysis of supplier performance and quality‑related KPI reports Help organize and support department meetings, townhalls, and internal workshops Assist with project coordination, including tracking tasks, consolidating inputs, and preparing summaries Support the improvement of reporting formats, presentation quality, and coordination processes Other regular daily tasks: Support daily management coordination and administrative activities Prepare, update, and format presentations, reports, and meeting documents Collect, consolidate, and structure inputs from various stakeholders Support KPI tracking and basic data updates in Excel and PowerPoint Organize meetings, including agenda preparation and follow‑up actions Maintain and update shared files, templates, and documentation Support internal communication and coordination within the team Assist with ad‑hoc tasks related to procurement and supplier management topics Education, Experience and Necessary Skills all must be met in order to qualify for position. Education : Bachelor’s degree in Business Administration, Finance/Controlling, Mechanical Engineering, Industrial Engineering or in a related area, and/or the equivalent combination of education and experience. Necessary Skills, Certifications, etc .: Analytical & structured working style Communication Skills Organizational Skills Collaboration Attention to detail & reliability Basic data handling & reporting skills Microsoft PowerPoint Microsoft Excel Preferred Start Date: September 2026 Benefits: Paid Internship - hourly rate $18 Coverage of visa costs $700 housing bonus Requirements: Currently enrolled in University or in a gap year between Bachelor's and Master’s degree Studies outside of the U.S.A (we are not accepting applications from students who are currently studying in the U.S.A) A minimum of 3 semesters of studies in relevant field of study Available for a minimum of 6 months How to apply: To complete your application and be considered for an internship at MBUSI, you must attach all of the following documents: Cover letter including starting availability Detailed CV/Resume Transcript of records from University High School Diploma Working references Certificate of enrollment Thank you for your interest in Mercedes-Benz U.S. International. Please be aware that it takes time to review applications and make a final decision. We appreciate your patience during this time. Mercedes-Benz U.S. International, Inc.", "summaryDescription" : "Internship in Executive Assistant (International Student) at Mercedes-Benz U. S. International, Inc.. Skills: Executive Assistant, Procurement, Supplier Management. Support management activities. 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By combining advanced software, robotics, and full-stack manufacturing, we are reinventing how America produces its most critical parts. We’re accelerating our mission with the launch of Factory 3 in Mesa, Arizona, a 290,000-square-foot facility creating 350 new jobs. We are expanding rapidly to support thousands of future hires, launching Hadrian Maritime to expand into naval production, and introducing a Factory-as-a-Service model that delivers complete systems instead of individual parts. Hadrian is backed by leading investors including T. Rowe Price, Lux Capital, Founders Fund, and Andreessen Horowitz, our fast-growing team is united around reindustrializing American manufacturing for the 21st century and beyond. We are seeking an exceptional Executive Assistant to support the Chief of Staff, External Affairs. This role requires a collaborative team player with strong judgment and attention to detail. You will be embedded in the daily operations of the Chief of Staff, supporting core business priorities while providing occasional personal support when needed. The role involves managing a complex scope of responsibilities while maintaining a calm and steady presence in a fast-paced environment. Experience on Capitol Hill or in a legislative environment preferred. What You’ll Do - Manage complex scheduling across internal and external stakeholders - Handle all travel logistics as needed for hybrid travel schedules and external offsites - Act as gatekeeper and facilitator: triaging incoming requests and communications - Prepare materials such as presentations, reports, and internal communications - Coordinate domestic and international travel logistics - Own internal meeting prep, agendas, and post-meeting follow-ups - Help organize and execute events for executive and external onsite meetings - Assist with personal tasks on occasion to support executive bandwidth - Take on special projects and process improvement initiatives that increase leadership productivity - Adapt quickly to shifting priorities and make judgment calls in ambiguous situations What We’re Looking For - 5–7+ years of experience supporting senior executives - High agency and self-starting; enthusiastic about tackling novel and evolving challenges - Exceptional organizational skills, attention to detail, and time management - Excellent judgment and discretion; comfortable handling sensitive and confidential materials - Skilled at anticipating needs before they arise and proactively solving problems - Strong sense of ownership and responsibility - Able to juggle multiple projects without letting anything slip through the cracks - Proficient with tools like Microsoft Office Suite, Confluence, and modern productivity software - Experience developing and managing document and records systems is a strong plus BENEFITS FOR FULL-TIME EMPLOYEES - Medical, dental, vision, and life insurance plans for employees - 401k - Relocation support may be provided for certain situations, based on business need. - Flexible vacation policy ITAR Requirements To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State. Learn more about the ITAR here https://www.pmddtc.state.gov/?id=ddtc_kb_article_page&sys_id=24d528fddbfc930044f9ff621f961987. Hadrian Is An Equal Opportunity Employer It is the Company’s policy to provide equal employment opportunity for all applicants and employees. The Company does not unlawfully discriminate on the basis of race inclusive of traits historically associated with race (including, but not limited to, hair texture and protective hairstyles, such as braids, locks and twists), color, religion, sex (including pregnancy, childbirth, or related medical conditions), gender identity, gender expression, transgender status, national origin (including, in California, possession of a drivers license), ancestry, citizenship, age, physical or mental disability, height or weight, medical condition, family care status, military or veteran status, marital status, domestic partner status, sexual orientation, genetic information, exercise of reproductive rights, any other basis protected by local, state, or federal laws, or any combination of the above characteristics. When necessary, the Company also makes reasonable accommodations for disabled candidates and employees, including for candidates or employees who are disabled by pregnancy, childbirth, or related medical conditions.", "summaryDescription" : "Executive Assistant at Hadrian", "createdAt" : "2026-06-14T20:12:13.415", "lastUpdated" : "2026-06-16T02:43:51.305", "ingestTimestamp" : "2026-06-14T20:12:13.415", "mongoId" : "6a2ca01374d8ee00a09a136f", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 85000, "salaryAnnualMax" : 125000, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Senior", "dataQualityScore" : 0.7777778, "_score" : 697.6191, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Manufacturing", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c76fa74d8ee00a093b686", "title" : "Executive Assistant", "company" : "Voleon", "industry" : "Operations", "salary" : { "min" : 80000.0, "max" : 90000.0, "currency" : "USD", "frequency" : "Yearly" }, "location" : "Miami, FL", "locations" : [ "Miami, FL" ], "timestamp" : "2026-06-16T04:39:27.869", "fingerprint" : "43696e0b299ebca1858cdf8be958d726e952e052fdafc3434e34f271fe64c527", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/voleon/5ef207d4-7950-44ea-939f-1b9f2df0479a/application", "externalId" : "5ef207d4-7950-44ea-939f-1b9f2df0479a", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Miami", "state" : "Florida", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "25.7741566,-80.1935973" } ], "locationText" : "Miami, Florida, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "experienceMinYears" : 3, "experienceMaxYears" : 5, "experienceLevel" : "Mid", "remoteFriendly" : false, "rawDescription" : "Voleon is a technology company that applies state-of-the-art AI and machine learning techniques to real-world problems in finance. For nearly two decades, we have led our industry and worked at the frontier of applying AI/ML to investment management. We have become a multibillion-dollar asset manager, and we have ambitious goals for the future. Your colleagues will include internationally recognized experts in artificial intelligence and machine learning research as well as highly experienced finance and technology professionals. The people who shape our company come from other backgrounds, including concert music performances, humanitarian aid, opera singing, sports writing, and BMX racing. You will be part of a team that loves to succeed together. In addition to our enriching and collegial working environment, we offer highly competitive compensation and benefits packages, technology talks by our experts, a beautiful modern office, daily catered lunches, and more. As an Executive Assistant in our newly established Miami office, you will provide dedicated support to up to four senior executives while also supporting the management of office facilities and events. In this role, you’ll play a key part in building and supporting the foundation of our growing team in this exciting new location. Your contributions will enhance the efficiency of our leadership, and your success will directly impact the overall success of the company. RESPONSIBILITIES - Executive Support: - Provide comprehensive administrative assistance to senior executives, including calendar management, meeting coordination, and travel arrangements - Manage and prioritize meeting requests, ensuring executives are well-prepared with necessary materials - Collaborate with Executive Support staff to ensure seamless coordination across the leadership team - Handle communication on behalf of executives in a clear, professional, and timely manner - Assist with project management, event planning, research, and IT support as required - Serve as onsite back-up for Office Manager, supporting onsite employees, candidates, vendors, and visitors REQUIREMENTS - 3+ years of experience in administrative support - Proven experience supporting multiple senior executives in both in-person and remote environments - Excellent organizational and communication skills; professional, clear, and courteous in all interactions - Meticulous attention to detail and accuracy - Ability to manage tasks independently, prioritize effectively, and adapt to changing demands - Proficiency with MS Outlook calendaring, Word, Excel, and PowerPoint; experience with Atlassian and other Agile Project Management tools (Jira, Confluence, Smartsheet) is a plus - Experience with GenAI tools and technologies is a plus - Expected to work onsite Tuesday–Thursday, with flexibility to work onsite additional days as needed - Ability to travel occasionally - Bachelor’s degree (preferred but not required) - Authorized to work in the United States “FRIENDS OF VOLEON” CANDIDATE REFERRAL PROGRAM If you have a great candidate in mind for this role and would like to have the potential to earn $7,500 if your referred candidate is successfully hired and employed by The Voleon Group, please use this form https://voleon.com/referrals/ to submit your referral. For more details regarding eligibility, terms and conditions please make sure to review the Voleon Referral Bonus Program https://voleon.com/assets/Voleon-Referral-Bonus-Program.pdf. EQUAL OPPORTUNITY EMPLOYER The Voleon Group is an Equal Opportunity employer. Applicants are considered without regard to race, color, religion, creed, national origin, age, sex, gender, marital status, sexual orientation and identity, genetic information, veteran status, citizenship, or any other factors prohibited by local, state, or federal law.", "summaryDescription" : "Executive Assistant at Voleon", "createdAt" : "2026-06-14T19:20:39.244", "lastUpdated" : "2026-06-16T04:39:27.869", "ingestTimestamp" : "2026-06-14T19:20:39.244", "mongoId" : "6a2c76fa74d8ee00a093b686", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 80000, "salaryAnnualMax" : 90000, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "_score" : 693.91486, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "FinTech", "llmIndustryConfidence" : 0.95 }, { "id" : "68b706987fc9a711f0f6fde5", "title" : "Executive Assistant", "company" : "Amazon.com Services LLC", "industry" : "Administrative Support, no business category", "salary" : { "min" : 50000.0, "max" : 107100.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Bellevue, Washington, USA", "locations" : [ "Bellevue, Washington, USA" ], "timestamp" : "2026-06-16T01:39:38.694", "fingerprint" : "38c0bfb4057e10a87ab6cfa844358a6b5c44fca1d78217bf3042adf8eb16b850", "source" : "amazon", "language" : "en", "applyUrl" : "https://account.amazon.com/jobs/3052827/apply", "externalId" : "d0d670ad-f6a5-4a3c-9506-3432dcf9e09a", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Bellevue", "state" : "Washington", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "47.6144219,-122.1923370" } ], "locationText" : "Bellevue, Washington, United States", "employmentType" : "FULL_TIME", "remoteFriendly" : false, "workSiteFlexibility" : "onsite", "rawDescription" : "The North American Sort Center (NASC) Engineering Organization is looking for an Executive Assistant who wants to work in a fast-paced, exciting, and growing team. This role will support the Director for Engineering based out of Bellevue, WA. This Executive Assistant will be responsible for handling confidential information and maintaining professionalism in dealing with senior executives. Role responsibilities include managing multiple complex calendars, planning and organizing events of all sizes, and coordinating domestic and international travel. This candidate will help build a positive team environment and establish working relationships inside and outside of the group. Key job responsibilities -Time management: effectively utilizing working hours. You will be a detail oriented and organized planner with demonstrated ability to respond effectively and efficiently while maintaining flexibility. -Calendar management: responsible for all calendar management including setting up and sending invites, prioritization of meetings, advising on availability, tracking attendee lists, conference room booking, AV/VC assistance, OOTO/travel banners, interview coordination, training coordination access, agenda preparation. -Written communication: ability to communicate clearly in written form - emails, meeting agendas, calendar invites for both internally and externally. Utilizing mechanisms to ensure efficient communication with their leader and key stakeholders across office, field, and remote environment. -Technical tools and skills: developing new skills that impact team projects or needs -Travel coordination: proposing and developing domestic and international travel schedule with awareness of time zone, location, and prioritization of meetings -Business acumen: understanding the business and being able to apply your objectives to the business. Ability to keep the Directors organized, prioritized, and on-time while serving as a \"go-to\" for all areas of the department. -Proactive: ability to see around corners and take preemptive actions as needed. You must be skilled at anticipating problems, creating contingency plans, managing multiple priorities, problem solving and organizing logistics. -Business operations: keeping day-to-day operations functioning. You will possess the ability to complete high volumes of tasks with minimal guidance or supervision and deadline sensitivity. -Expense reconciliation: reconciling work-related charged in a timely manner. Responsible for expense reports/reimbursement and purchase orders for Director. Responsible for printing any financial decks and documents. -You will support the Directors in maintaining excellent rapport with internal service providers, cross-functionally with other business groups and departments, employing insightful and knowledgeable communications to foster a cooperative and communicative atmosphere. A day in the life Effectively managing the director's calendar, organizing team events, prioritizing calendar invites, accommodating leadership reviews across time zones, planning ahead for quarters ahead of time, and streamlining communication across the organization. About the team NASC Engineering comprises of various planning, engineering, and program teams enabling our Ops customers to sort and transport packages efficiently. Our team is diverse, spread across the country, with a blend of experiences, working both in office and on-site field environment. Our partner teams are also spread across the country including Bellevue and Nashville offices, and sort centers. Basic Qualifications: - 2+ years of senior level leadership support, or 1+ years of Amazon experience - High school or equivalent diploma - Experience with Microsoft Office products and applications - Experience with executive level calendar management Preferred Qualifications: - Experience in a fast-paced, high-tech company - Experience managing multiple calendars Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status. Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner. Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $50,000/year in our lowest geographic market up to $107,100/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit https://www.aboutamazon.com/workplace/employee-benefits . This position will remain posted until filled. 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This position is primarily responsible for providing high-level administrative support to the Chief Medical Officer and as needed, to other senior leaders. The Executive Assistant manages complex calendars, coordinates meetings and travel, prepares communications and reports, and handles confidential information with discretion. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Note: This position is considered Hybrid and will need to commute to ACOG's office located in Washington, D. C. Duties/Responsibilities: Manage the CMO’s schedule including coordinating appointments, meetings, and travel arrangements to ensure efficient time management. Anticipates and resolves conflicts. Handle communications, acting as a gatekeeper screening calls and meeting requests. Prioritizing those that align with the CMO’s strategic objectives. Organize and maintain administrative operations, manage multiple tasks and projects with competing priorities, and ensure smooth office operations. Work closely with the CMO to keep them informed of upcoming commitments and responsibilities, following up appropriately. Assists with presentations and document preparation. Provides administrative support to the CMO and other senior managers as needed. Maintains effective and professional verbal and written interactions with peers, stakeholders, supervisors, and other staff. Demonstrates the ability and willingness to manage new assignments, changes in procedures and business requirements. Identifies what needs to be done and takes appropriate action. Completes assigned work and meets deadlines without reminders/follow-up from supervisor or others. Performs work conscientiously with a high degree of accuracy. Works independently and/or within a team on special projects at the request of the CMO, which may include planning and coordinating multiple presentations, compiling, and disseminating large volumes of information, and organizing Division wide efforts. Collects weekly status reports from managers and distributes copies to Senior Management Team members. Prepares agendas for meetings as needed. Takes and transcribes meeting minutes as needed. Schedules and assists in the planning and preparation of organizational activities and meetings throughout the year. Performs all other duties as assigned. Required Skills/ Abilities: Strong organizational skills and ability to prioritize multiple tasks seamlessly with excellent attention to detail. Able to maintain a high level of integrity and discretion in handling confidential information. High level of capability with use of Microsoft Office products (Word, Excel and PowerPoint, one note Outlook). Experience with audio visual equipment and teleconferencing. Must have excellent communication, analytical and organizational skills with strong attention to detail. Read, write and speak fluent English. Exemplary customer service skills and professional demeanor. Ability to anticipate needs of the office and plan accordingly. Ability to communicate effectively, both verbally and in writing, with staff, clients, and visitors. Works collaboratively with staff to build and maintain a strong team environment to accomplish the tasks necessary to serve and support the goals of ACOG. Ability to effectively work in a high pressure, fast-paced environment and be held accountable for results. Ability to demonstrate conduct conforming to a set of values and accepted standards. Ability to be flexible with work hours and be physically in the office a minimum of 3 days per week (4 days preferred) (more on-site presence may be required depending on the schedule) Work hours 8:30-4:30, some afterhours work and communication required. Comfort working in a diverse and inclusive environment. Some domestic travel required. International travel may be required. Education and Experience: Associate degree in business administration, or a related field, bachelor’s degree preferred. 10 or more years of experience preferred in working in an executive assistant role supporting C-Level executives. Prior work with a healthcare nonprofit CEO preferred. Nonprofit board experience is preferred. Salary Range $85,000—$95,000 USD Our Perks Paid Parental Leave – Breastfeeding Friendly Workplace – Flexible work schedule – Commuting Allowance – Generous Paid Time Off – Holiday Pay – Life Insurance – Community Volunteering Opportunities – Generous 401(k) Company Contributions – Medical, Dental, and Vision Insurance – Learning Opportunities and Tuition Reimbursement – Company-Sponsored Team Outings – and more! ACOG is an EEO employer committed to providing equal employment opportunities to all applicants and employees. As a federal government contractor and in accordance with applicable laws, regulations, and Executive Orders, the College takes affirmative action to ensure that applicants and employees covered are not discriminated against because of their race, color, religion, national origin, sex (gender), age, disability, pregnancy, marital status, sexual orientation, personal appearance, gender identity or expression, family responsibilities, political affiliation, veteran status, genetic information, or any other characteristic that is protected by applicable law. For more information about your equal employment opportunity rights, please view this poster: EEO is the Law. The College also participates in E-Verify.", "summaryDescription" : "Executive Assistant to the CMO at American College of Obstetricians and Gynecologists", "postedDate" : "2026-06-15T23:16:36.013", "createdAt" : "2026-06-15T23:16:36.013", "lastUpdated" : "2026-06-16T08:58:31.654", "ingestTimestamp" : "2026-06-15T23:16:36.013", "mongoId" : "6a30515bf292fd229ceff29b", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 85000, "salaryAnnualMax" : 95000, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Senior", "dataQualityScore" : 0.8888889, "_score" : 683.9346, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.95 }, { "id" : "6a308b18f292fd229c09828b", "title" : "Executive Assistant - VP Legal", "company" : "Western Digital", "industry" : "Computer Hardware", "salary" : { "min" : 75000.0, "max" : 110000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market data for Executive Assistant - VP Legal in Irvine, United States, adjusted for mid-seniority in the technology industry." }, "location" : "Irvine, CA, United States", "locations" : [ "Irvine", "CA", "United States" ], "certifications" : [ "California notary public" ], "timestamp" : "2026-06-16T12:35:16.117", "fingerprint" : "d4805487312411fd3e44b39489b99480c427bc5c38359738f69a0a68854a3a56", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/WesternDigital/744000132285780-executive-assistant-vp-legal", "externalId" : "744000132285780", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Irvine", "state" : "California", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "33.6856969,-117.8259810" } ], "locationText" : "Irvine, California, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "mid", "professionalSkills" : [ "Business partner", "Strategic thinking", "Problem solving", "Anticipation of deliverables" ], "hardSkillsList" : [ "Expense reporting", "Purchase orders", "Requisition workflows", "Payment workflows" ], "softSkillsList" : [ "Discretion", "Maturity", "Leadership", "Kind", "Inclusive", "Ethically minded" ], "hardSkills" : [ { "name" : "Expense reporting", "level" : "intermediate" }, { "name" : "Purchase orders", "level" : "intermediate" }, { "name" : "Requisition workflows", "level" : "intermediate" }, { "name" : "Payment workflows", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Discretion" }, { "name" : "Maturity" }, { "name" : "Leadership" }, { "name" : "Kind" }, { "name" : "Inclusive" }, { "name" : "Ethically minded" } ], "majorSkills" : "Calendar management, Meeting planning, Travel management, Tool management", "majorSkillsList" : [ "Calendar management", "Meeting planning", "Travel management", "Tool management" ], "coreResponsibilities" : "Manage executive calendars, Coordinate schedules, Prioritize requests, Solicit agendas, Manage attendee lists, Plan meetings, Organize internal meetings, Organize external meetings, Organize team offsites, Organize organizational meetings, Obtain briefing documents, Create briefing packets, Act as proxy for communications, Act as proxy for approvals, Refer routine matters, Manage international travel, Manage domestic travel, Decide travel arrangements, Decide travel itineraries, Process passports, Process visas, Manage expense reports, Manage purchase orders, Support expense workflows, Support requisition workflows, Support payment workflows, Coordinate with IT support, Problem solve daily tasks, Understand priorities intuitively, Plan ahead for events, Plan ahead for tasks", "teamCollaboration" : "Coordinate across executives; Coordinate with business partners; Coordinate with team members; Coordinate with IT support teams", "domainKnowledge" : "Legal executive support; Finance executive support; High tech industry", "domainList" : [ "legal-executive-support", "finance-executive-support", "high-tech-industry" ], "domainSpecificKnowledge" : [ "Legal executive support", "Finance executive support", "High tech industry" ], "toolProficiency" : [ "Microsoft 365", "Outlook", "Word", "Excel", "PowerPoint", "Teams" ], "communicationSkills" : "Written communication; Oral communication", "continuousLearning" : "Incorporate AI into workstreams", "problemSolvingSkills" : "Intuitive problem-solver; Thoughtful anticipation", "specialRequirements" : "Daily presence (Mon, Wed, Thu), Periodically on Tue or Fri", "qualificationsBasic" : "4+ years experience supporting senior management, Advanced Microsoft 365 knowledge, Handle confidential information, Ability to prioritize complex issues, Excellent written communication skills, Excellent oral communication skills, Highly organized, Resourceful, Excellent time management skills, Propensity to learn AI", "qualificationsPreferred" : "California notary public preferred", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "At WD, our vision is to power global innovation and push the boundaries of technology to make what you thought was once impossible, possible. At our core, WD is a company of problem solvers. People achieve extraordinary things given the right technology. For decades, we’ve been doing just that—our technology helped people put a man on the moon and capture the first-ever picture of a black hole. We offer an expansive portfolio of technologies, HDDs, and platforms for business, creative professionals, and consumers alike under our Western Digital®, WD®, and WD_BLACK™. We are a key partner to some of the largest and highest-growth organizations in the world. From enabling systems to make cities safer and more connected, to powering the data centers behind many of the world’s biggest companies and hyperscale cloud providers, to meeting the massive and ever-growing data storage needs of the AI era, WD is fueling a brighter, smarter future. Today’s exceptional challenges require your unique skills. Together, we can build the future of data storage. We are seeking an Executive Assistant to provide high quality support to Legal Executives and other senior legal team members. This position will report to our VP of Litigation and Risk. The successful candidate will be a highly trusted, organized individual who exercises a great deal of discretion, and has exceptional interpersonal and multi-tasking skills. The ideal candidate describes themselves as a strategic business partner and is driven, focused, organized, and innovative. We’re seeking someone who is flexible and thrives in a fast-paced environment. Excellent written and verbal communication skills, strong critical thinking and attention to detail are equally meaningful in this role. A positive attitude and a team player are a must! Essential Duties and Responsibilities * Calendar Management: Manage calendars of VPs; coordinate across executives, business partners and team members by prioritizing schedules and qualifying requests. Proactively solicit agendas and manage attendee lists. * Meeting Planning and Event Coordination: Assist in the planning and organizing of internal and external meetings, team offsites, and organizational wide meetings. Obtain briefing documents for key internal/external meetings and create briefing packets for business trips. * Correspondence/Approvals: Act as a proxy for communications and approvals as authorized. Act a as a source for general inquiries and refer routine matters to appropriate parties. * Travel: Manage complex international and domestic travel. Carefully consider and decide the optimum travel arrangements and itineraries. Process passports and visas. * Tool Management: Manage expense reports and purchase orders and become a tool champion of WD’s internal tools. Support expense, requisition, and payment workflows for the Risk Management team. * Coordinate with IT support teams in advance of meetings and events to understand the best technology needed to ensure a successful outcome. * In general, daily tasks are carried out at a higher level of complexity. Your job will be to problem solve, intuitively understand priorities, and plan-ahead for reoccurring events and tasks. ## Qualifications * 4+ years’ experience supporting at the senior management level in a public company, preferably for a legal or finance executive in high tech. * Advanced knowledge of Microsoft 365 applications: Outlook, Word, Excel, PowerPoint, Teams. * Great attention to detail and the maturity to handle confidential information is a must. * Intuitive problem-solver with thoughtful anticipation of deliverables. * Ability to prioritize and manage complex issues. * Excellent written and oral communication skills. * Highly organized, resourceful, and detail oriented. * Excellent time management skills. * Collaborative style, team player. * Propensity to learn and incorporate AI into workstreams. * Demonstrates leadership. * Passionate, kind, inclusive, and ethically minded. * Daily presence (Monday, Wednesday and Thursday) in office; periodically on Tuesday or Friday. * California notary public is preferred. ## Additional Information Western Digital is committed to providing equal opportunities to all applicants and employees and will not discriminate against any applicant or employee based on their race, color, ancestry, religion (including religious dress and grooming standards), sex (including pregnancy, childbirth or related medical conditions, breastfeeding or related medical conditions), gender (including a person’s gender identity, gender expression, and gender-related appearance and behavior, whether or not stereotypically associated with the person’s assigned sex at birth), age, national origin, sexual orientation, medical condition, marital status (including domestic partnership status), physical disability, mental disability, medical condition, genetic information, protected medical and family care leave, Civil Air Patrol status, military and veteran status, or other legally protected characteristics. We also prohibit harassment of any individual on any of the characteristics listed above. Our non-discrimination policy applies to all aspects of employment. We comply with the laws and regulations set forth in the \"[Know Your Rights: Workplace Discrimination is Illegal](https://www.eeoc.gov/sites/default/files/2023-06/22-088EEOCKnowYourRights6.12.pdf)” poster. Our pay transparency policy is available [here](https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp%20EnglishformattedESQA508c.pdf). Western Digital thrives on the power and potential of diversity. As a global company, we believe the most effective way to embrace the diversity of our customers and communities is to mirror it from within. We believe the fusion of various perspectives results in the best outcomes for our employees, our company, our customers, and the world around us. We are committed to an inclusive environment where every individual can thrive through a sense of belonging, respect and contribution. Western Digital is committed to offering opportunities to applicants with disabilities and ensuring all candidates can successfully navigate our careers website and our hiring process. Please contact us at [jobs.accommodations@wdc.com](mailto:jobs.accommodations@wdc.com) to advise us of your accommodation request. In your email, please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which you are applying. Based on our experience, we anticipate that the application deadline will be 07/18/2025 (3 months from posting), although we reserve the right to close the application process sooner if we hire an applicant for this position before the application deadline. If we are not able to hire someone from this role before the application deadline, we will update this posting with a new anticipated application deadline. Compensation & Benefits Details * An employee’s pay position within the salary range may be based on several factors including but not limited to (1) relevant education; qualifications; certifications; and experience; (2) skills, ability, knowledge of the job; (3) performance, contribution and results; (4) geographic location; (5) shift; (6) internal and external equity; and (7) business and organizational needs. * The salary range is what we believe to be the range of possible compensation for this role at the time of this posting. We may ultimately pay more or less than the posted range and this range is only applicable for jobs to be performed in California, Colorado, New York or remote jobs that can be performed in California, Colorado and New York. This range may be modified in the future. * If your position is non-exempt, you are eligible for overtime pay pursuant to company policy and applicable laws. You may also be eligible for shift differential pay, depending on the shift to which you are assigned. * You will be eligible to be considered for bonuses under either WD’s Short Term Incentive Plan (“STI Plan”) or the Sales Incentive Plan (“SIP”) which provides incentive awards based on Company and individual performance, depending on your role and your performance. You may be eligible to participate in our annual Long-Term Incentive (LTI) program, which consists of restricted stock units (RSUs) or cash equivalents, pursuant to the terms of the LTI plan. Please note that not all roles are eligible to participate in the LTI program, and not all roles are eligible for equity under the LTI plan. RSU awards are also available to eligible new hires, subject to WD'S Standard Terms and Conditions for Restricted Stock Unit Awards. * We offer a comprehensive package of benefits including paid vacation time; paid sick leave; medical/dental/vision insurance; life, accident and disability insurance; tax-advantaged flexible spending and health savings accounts; employee assistance program; other voluntary benefit programs such as supplemental life and AD&D, legal plan, pet insurance, critical illness, accident and hospital indemnity; tuition reimbursement; transit; the Applause Program; employee stock purchase plan; and the WD Savings 401(k) Plan. * Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with the law. Notice To Candidates: Please be aware that WD and its subsidiaries will never request payment as a condition for applying for a position or receiving an offer of employment. Should you encounter any such requests, please report it immediately to [WD Ethics Helpline](https://secure.ethicspoint.com/domain/media/en/gui/48999/index.html) or email [compliance@wdc.com](mailto:compliance@wdc.com).", "summaryDescription" : "Executive Assistant - VP Legal at Western Digital. Skills: Calendar management, Meeting planning, Travel management, Tool management. Manage executive calendars. Coordinate schedules", "postedDate" : "2026-06-15T21:05:03.000", "createdAt" : "2026-06-16T01:40:49.654", "lastUpdated" : "2026-06-16T12:35:16.117", "ingestTimestamp" : "2026-06-16T01:40:49.654", "mongoId" : "6a308b18f292fd229c09828b", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 75000, "salaryAnnualMax" : 110000, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ "Expense reporting", "Purchase orders", "Requisition workflows", "Payment workflows", "Discretion", "Maturity", "Leadership", "Kind", "Inclusive", "Ethically minded", "Calendar management", "Meeting planning", "Travel management", "Tool management", "Business partner", "Strategic thinking", "Problem solving", "Anticipation of deliverables", "Legal executive support", "Finance executive support", "High tech industry", "California notary public", "Microsoft 365", "Outlook", "Word", "Excel", "PowerPoint", "Teams" ], "skillCount" : 28, "jobCategory" : "operations", "jobSubcategory" : "hr", "seniorityLevel" : "Mid", "dataQualityScore" : 1.0, "_score" : 682.969, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a305af3f292fd229cf577be", "title" : "Employee Experience & Executive Assistant", "company" : "Bringg", "industry" : "SaaS", "salary" : { "min" : 180000.0, "max" : 270000.0, "currency" : "ILS", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Mid-level Employee Experience & Executive Assistant in Tel Aviv, Israel, within the SaaS industry, adjusted for company size and seniority." }, "location" : "Tel aviv", "locations" : [ "Tel aviv" ], "timestamp" : "2026-06-16T10:04:36.790", "fingerprint" : "bb0d816bf19c88c9000f16dd36d7088b75b23a47fcd697148b024d040c95d206", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/bringg/jobs/8591830002", "externalId" : "8591830002", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Tel Aviv", "country" : "Israel", "continent" : "as", "source" : "llm", "workMode" : "onsite", "geo" : "32.0852997,34.7818064" } ], "locationText" : "Tel Aviv, Israel", "experienceMinYears" : 3, "experienceMaxYears" : 5, "experienceLevel" : "Mid", "professionalSkills" : [ "Employee experience", "Events production", "People operations", "Organizational discipline", "Executive communications", "Vendor management", "Cross-cultural coordination", "Budget management" ], "hardSkillsList" : [ "Calendar management", "Travel logistics management", "Procurement", "Onboarding logistics", "Offboarding logistics" ], "hardSkills" : [ { "name" : "Calendar management", "level" : "intermediate" }, { "name" : "Travel logistics management", "level" : "intermediate" }, { "name" : "Procurement", "level" : "intermediate" }, { "name" : "Onboarding logistics", "level" : "intermediate" }, { "name" : "Offboarding logistics", "level" : "intermediate" } ], "majorSkills" : "Employee experience, Events production, Executive support", "majorSkillsList" : [ "Employee experience", "Events production", "Executive support" ], "coreResponsibilities" : "Produce company events end to end, Own employee experience calendar, Design welfare initiatives, Design team events, Design milestone celebrations, Design seasonal programs, Create welcome experiences, Create anniversary surprises, Create team-building activities, Create wellbeing touchpoints, Support Executive leadership team, Manage CEO calendar, Manage executive calendars, Coordinate executive schedules, Prepare for executive meetings, Protect executive work time, Manage CEO travel logistics, Manage leadership travel logistics, Handle travel disruptions, Keep Tel Aviv office running, Manage office facilities, Manage office procurement, Manage onboarding logistics, Manage offboarding logistics, Address day-to-day employee needs", "teamCollaboration" : "Cross-timezone coordination; Executive leadership team", "projectManagementSkills" : [ "Budget management", "Logistics management" ], "domainKnowledge" : "Last-mile delivery; AI-powered SaaS", "domainList" : [ "last-mile-delivery", "ai-powered-saas" ], "domainSpecificKnowledge" : [ "Last-mile delivery", "AI-powered SaaS" ], "toolProficiency" : [ "TravelPerk" ], "communicationSkills" : "Executive communications; Cross-cultural coordination", "outcomesObjectives" : "Deliver major event or offsite; Embed welfare touchpoints; Employees notice the difference; Employee experience is talked about", "qualificationsBasic" : "3+ years global employee experience, 3+ years events production, 3+ years people operations, Global or multi-office environment experience, English near-native level", "qualificationsPreferred" : "Experience managing group travel logistics, Experience working with TravelPerk, Budget management across multiple programs", "workSiteFlexibility" : "Flexible", "rawDescription" : "At Bringg, we're on a mission to transform last-mile delivery into a powerful driver of growth, loyalty, and operational excellence. As an AI-powered SaaS platform, we enable retailers and logistics providers to orchestrate smarter, more efficient delivery operations across every fleet type and service level - from same-day to scheduled delivery. We are a multinational company serving leading enterprises and Fortune 500 brands, helping some of the world's most complex delivery organizations streamline operations, enhance customer experiences, and stay ahead in a rapidly evolving market. WHY THIS ROLE MATTERS Culture isn't built in an all-hands deck. It's built in the offsite that people talk about for a year, the birthday surprise no one expected, and the office that actually feels good to come back to. This role owns that experience at Bringg - across ~180 people, 5 geos, and a company that needs proactive, intentional care to keep up. Alongside the employee experience work, this role supports the CEO and Executive team directly - keeping schedules tight, travel seamless, and executive operations running smoothly in the background. WHAT YOU'LL DO Produce company events, offsites, and team parties end to end: concept, venue, vendors, budget, logistics, catering, and flawless day-of execution: from a small team dinner to a multi-country company retreat Own the employee experience calendar: welfare initiatives, team events, milestone celebrations, seasonal programs- designed thoughtfully for both Tel Aviv and remote employees. Create the kind of moments that stay with people: welcome experiences for new hires, anniversary surprises, team-building activities that don't feel forced, and wellbeing touchpoints that show the company actually pays attention Own the CEO and support the Executive leadership team with calendar management: priorities, cross-timezone coordination, meeting preparation, and protecting focused work time Manage travel logistics for the CEO and leadership: flights, hotels, visas, itineraries, and real-time disruption handling via TravelPerk Keep the Tel Aviv office running as a space that reflects the Bringg culture: facilities, procurement, onboarding and offboarding logistics, and day-to-day employee needs. WHAT YOU'LL ACHIEVE 3 months: A clear picture of the current employee experience: what's working, what's missing and an annual EX calendar that reflects it. CEO support and travel running smoothly from day one. 6 months: At least one major event or offsite delivered end to end. Welfare touchpoints embedded in the company rhythm. Employees notice the difference. 12 months: Bringg's employee experience is something people talk about when asked why they love working here. You built that. WHAT YOU BRINGG 3+ years in global employee experience, events production, or people operations - in a global or multi-office environment where programs had to work across cultures, time zones, and very different employee needs A track record of planning and producing company events end to end - offsites, team parties, large gatherings - with real ownership of budget, vendors, and outcomes English at a near-native level - executive communications, international vendor management, and cross-cultural coordination feel natural, not effortful Genuine people's instincts paired with sharp organizational discipline - you notice what makes employees feel valued and have the precision to act on it consistently, even when twenty other things are in motion Strong advantages: Experience managing group travel logistics or working with TravelPerk Budget management across multiple programs simultaneously", "summaryDescription" : "Employee Experience & Executive Assistant at Bringg. Skills: Employee experience, Events production, Executive support. Produce company events end to end. Own employee experience calendar", "postedDate" : "2026-06-15T23:22:09.935", "createdAt" : "2026-06-15T23:22:09.935", "lastUpdated" : "2026-06-16T10:04:36.790", "ingestTimestamp" : "2026-06-15T23:22:09.935", "mongoId" : "6a305af3f292fd229cf577be", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "150k-200k", "hasSalary" : false, "allSkills" : [ "Calendar management", "Travel logistics management", "Procurement", "Onboarding logistics", "Offboarding logistics", "Employee experience", "Events production", "Executive support", "People operations", "Organizational discipline", "Executive communications", "Vendor management", "Cross-cultural coordination", "Budget management", "Logistics management", "Last-mile delivery", "AI-powered SaaS", "TravelPerk" ], "skillCount" : 18, "jobCategory" : "operations", "jobSubcategory" : "hr", "seniorityLevel" : "Mid", "dataQualityScore" : 0.8888889, "_score" : 682.1349, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "SaaS", "llmIndustryConfidence" : 0.95 }, { "id" : "6a304f24f292fd229cee57d3", "title" : "Executive Assistant - VP Legal", "company" : "Western Digital", "industry" : "Computer Hardware", "salary" : { "min" : 75000.0, "max" : 105000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market data for Executive Assistant - VP Legal in Irvine, United States, adjusted for mid-seniority in the technology industry." }, "location" : "Irvine, CA, United States", "locations" : [ "Irvine", "CA", "United States" ], "certifications" : [ "California notary public" ], "timestamp" : "2026-06-16T06:41:17.451", "fingerprint" : "b7dded2aebcd8780d89e722fb6c77639f7733dec964380b3aaeb5953918ef5a5", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/WesternDigital/744000132268179-executive-assistant-vp-legal", "externalId" : "744000132268179", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Irvine", "state" : "California", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "33.6856969,-117.8259810" } ], "locationText" : "Irvine, California, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "mid", "professionalSkills" : [ "Business partner", "Strategic thinking", "Problem solving", "Time management", "Organizational skills" ], "hardSkillsList" : [ "Microsoft Outlook", "Microsoft Word", "Microsoft Excel", "Microsoft PowerPoint", "Microsoft Teams", "Expense reporting", "Purchase orders", "Requisition processing", "Payment workflows" ], "softSkillsList" : [ "Discretion", "Maturity", "Leadership", "Kind", "Inclusive", "Ethically minded" ], "hardSkills" : [ { "name" : "Microsoft Outlook", "level" : "intermediate" }, { "name" : "Microsoft Word", "level" : "intermediate" }, { "name" : "Microsoft Excel", "level" : "intermediate" }, { "name" : "Microsoft PowerPoint", "level" : "intermediate" }, { "name" : "Microsoft Teams", "level" : "intermediate" }, { "name" : "Expense reporting", "level" : "intermediate" }, { "name" : "Purchase orders", "level" : "intermediate" }, { "name" : "Requisition processing", "level" : "intermediate" }, { "name" : "Payment workflows", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Discretion" }, { "name" : "Maturity" }, { "name" : "Leadership" }, { "name" : "Kind" }, { "name" : "Inclusive" }, { "name" : "Ethically minded" } ], "majorSkills" : "Executive support, Calendar management, Travel coordination, Meeting planning", "majorSkillsList" : [ "Executive support", "Calendar management", "Travel coordination", "Meeting planning" ], "coreResponsibilities" : "Manage executive calendars, Coordinate schedules, Prioritize requests, Solicit agendas, Manage attendee lists, Plan and organize meetings, Coordinate team offsites, Organize organizational meetings, Obtain briefing documents, Create briefing packets, Act as proxy for communications, Act as proxy for approvals, Refer routine matters, Manage complex international travel, Manage complex domestic travel, Decide optimum travel arrangements, Process passports, Process visas, Manage expense reports, Manage purchase orders, Support expense workflows, Support requisition workflows, Support payment workflows, Coordinate with IT support, Problem solve, Understand priorities, Plan ahead for events, Plan ahead for tasks", "teamCollaboration" : "Coordinate across executives; Coordinate with business partners; Coordinate with team members; Coordinate with IT support teams", "domainKnowledge" : "Legal executive support; High tech legal; Finance executive support; Public company operations", "domainList" : [ "legal-executive-support", "high-tech-legal", "finance-executive-support", "public-company-operations" ], "domainSpecificKnowledge" : [ "Legal executive support", "High tech legal", "Finance executive support", "Public company operations" ], "toolProficiency" : [ "Microsoft 365", "Outlook", "Word", "Excel", "PowerPoint", "Teams" ], "communicationSkills" : "Written communication; Oral communication", "continuousLearning" : "Incorporate AI into workstreams", "problemSolvingSkills" : "Intuitive problem-solver; Thoughtful anticipation", "specialRequirements" : "Daily presence in office, Periodic presence in office", "qualificationsBasic" : "4+ years experience supporting senior management, Advanced Microsoft 365 knowledge, Handle confidential information, Prioritize and manage complex issues, Excellent written and oral communication skills, Highly organized, Resourceful, Detail oriented, Excellent time management skills, Propensity to learn and incorporate AI", "qualificationsPreferred" : "California notary public", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "At WD, our vision is to power global innovation and push the boundaries of technology to make what you thought was once impossible, possible. At our core, WD is a company of problem solvers. People achieve extraordinary things given the right technology. For decades, we’ve been doing just that—our technology helped people put a man on the moon and capture the first-ever picture of a black hole. We offer an expansive portfolio of technologies, HDDs, and platforms for business, creative professionals, and consumers alike under our Western Digital®, WD®, and WD_BLACK™. We are a key partner to some of the largest and highest-growth organizations in the world. From enabling systems to make cities safer and more connected, to powering the data centers behind many of the world’s biggest companies and hyperscale cloud providers, to meeting the massive and ever-growing data storage needs of the AI era, WD is fueling a brighter, smarter future. Today’s exceptional challenges require your unique skills. Together, we can build the future of data storage. We are seeking an Executive Assistant to provide high quality support to Legal Executives and other senior legal team members. This position will report to our VP of Litigation and Risk. The successful candidate will be a highly trusted, organized individual who exercises a great deal of discretion, and has exceptional interpersonal and multi-tasking skills. The ideal candidate describes themselves as a strategic business partner and is driven, focused, organized, and innovative. We’re seeking someone who is flexible and thrives in a fast-paced environment. Excellent written and verbal communication skills, strong critical thinking and attention to detail are equally meaningful in this role. A positive attitude and a team player are a must! Essential Duties and Responsibilities * Calendar Management: Manage calendars of VPs; coordinate across executives, business partners and team members by prioritizing schedules and qualifying requests. Proactively solicit agendas and manage attendee lists. * Meeting Planning and Event Coordination: Assist in the planning and organizing of internal and external meetings, team offsites, and organizational wide meetings. Obtain briefing documents for key internal/external meetings and create briefing packets for business trips. * Correspondence/Approvals: Act as a proxy for communications and approvals as authorized. Act a as a source for general inquiries and refer routine matters to appropriate parties. * Travel: Manage complex international and domestic travel. Carefully consider and decide the optimum travel arrangements and itineraries. Process passports and visas. * Tool Management: Manage expense reports and purchase orders and become a tool champion of WD’s internal tools. Support expense, requisition, and payment workflows for the Risk Management team. * Coordinate with IT support teams in advance of meetings and events to understand the best technology needed to ensure a successful outcome. * In general, daily tasks are carried out at a higher level of complexity. Your job will be to problem solve, intuitively understand priorities, and plan-ahead for reoccurring events and tasks. ## Qualifications * 4+ years’ experience supporting at the senior management level in a public company, preferably for a legal or finance executive in high tech. * Advanced knowledge of Microsoft 365 applications: Outlook, Word, Excel, PowerPoint, Teams. * Great attention to detail and the maturity to handle confidential information is a must. * Intuitive problem-solver with thoughtful anticipation of deliverables. * Ability to prioritize and manage complex issues. * Excellent written and oral communication skills. * Highly organized, resourceful, and detail oriented. * Excellent time management skills. * Collaborative style, team player. * Propensity to learn and incorporate AI into workstreams. * Demonstrates leadership. * Passionate, kind, inclusive, and ethically minded. * Daily presence (Monday, Wednesday and Thursday) in office; periodically on Tuesday or Friday. * California notary public is preferred. ## Additional Information Western Digital is committed to providing equal opportunities to all applicants and employees and will not discriminate against any applicant or employee based on their race, color, ancestry, religion (including religious dress and grooming standards), sex (including pregnancy, childbirth or related medical conditions, breastfeeding or related medical conditions), gender (including a person’s gender identity, gender expression, and gender-related appearance and behavior, whether or not stereotypically associated with the person’s assigned sex at birth), age, national origin, sexual orientation, medical condition, marital status (including domestic partnership status), physical disability, mental disability, medical condition, genetic information, protected medical and family care leave, Civil Air Patrol status, military and veteran status, or other legally protected characteristics. We also prohibit harassment of any individual on any of the characteristics listed above. Our non-discrimination policy applies to all aspects of employment. We comply with the laws and regulations set forth in the \"[Know Your Rights: Workplace Discrimination is Illegal](https://www.eeoc.gov/sites/default/files/2023-06/22-088EEOCKnowYourRights6.12.pdf)” poster. Our pay transparency policy is available [here](https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp%20EnglishformattedESQA508c.pdf). Western Digital thrives on the power and potential of diversity. As a global company, we believe the most effective way to embrace the diversity of our customers and communities is to mirror it from within. We believe the fusion of various perspectives results in the best outcomes for our employees, our company, our customers, and the world around us. We are committed to an inclusive environment where every individual can thrive through a sense of belonging, respect and contribution. Western Digital is committed to offering opportunities to applicants with disabilities and ensuring all candidates can successfully navigate our careers website and our hiring process. Please contact us at [jobs.accommodations@wdc.com](mailto:jobs.accommodations@wdc.com) to advise us of your accommodation request. In your email, please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which you are applying. Based on our experience, we anticipate that the application deadline will be 07/18/2025 (3 months from posting), although we reserve the right to close the application process sooner if we hire an applicant for this position before the application deadline. If we are not able to hire someone from this role before the application deadline, we will update this posting with a new anticipated application deadline. Compensation & Benefits Details * An employee’s pay position within the salary range may be based on several factors including but not limited to (1) relevant education; qualifications; certifications; and experience; (2) skills, ability, knowledge of the job; (3) performance, contribution and results; (4) geographic location; (5) shift; (6) internal and external equity; and (7) business and organizational needs. * The salary range is what we believe to be the range of possible compensation for this role at the time of this posting. We may ultimately pay more or less than the posted range and this range is only applicable for jobs to be performed in California, Colorado, New York or remote jobs that can be performed in California, Colorado and New York. This range may be modified in the future. * If your position is non-exempt, you are eligible for overtime pay pursuant to company policy and applicable laws. You may also be eligible for shift differential pay, depending on the shift to which you are assigned. * You will be eligible to be considered for bonuses under either WD’s Short Term Incentive Plan (“STI Plan”) or the Sales Incentive Plan (“SIP”) which provides incentive awards based on Company and individual performance, depending on your role and your performance. You may be eligible to participate in our annual Long-Term Incentive (LTI) program, which consists of restricted stock units (RSUs) or cash equivalents, pursuant to the terms of the LTI plan. Please note that not all roles are eligible to participate in the LTI program, and not all roles are eligible for equity under the LTI plan. RSU awards are also available to eligible new hires, subject to WD'S Standard Terms and Conditions for Restricted Stock Unit Awards. * We offer a comprehensive package of benefits including paid vacation time; paid sick leave; medical/dental/vision insurance; life, accident and disability insurance; tax-advantaged flexible spending and health savings accounts; employee assistance program; other voluntary benefit programs such as supplemental life and AD&D, legal plan, pet insurance, critical illness, accident and hospital indemnity; tuition reimbursement; transit; the Applause Program; employee stock purchase plan; and the WD Savings 401(k) Plan. * Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with the law. Notice To Candidates: Please be aware that WD and its subsidiaries will never request payment as a condition for applying for a position or receiving an offer of employment. Should you encounter any such requests, please report it immediately to [WD Ethics Helpline](https://secure.ethicspoint.com/domain/media/en/gui/48999/index.html) or email [compliance@wdc.com](mailto:compliance@wdc.com).", "summaryDescription" : "Executive Assistant - VP Legal at Western Digital. Skills: Executive support, Calendar management, Travel coordination, Meeting planning. Manage executive calendars. 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San Francisco, California, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 3, "experienceMaxYears" : 6, "experienceLevel" : "Mid", "professionalSkills" : [ "Operations management", "Business operations", "Portfolio operations", "Pricing strategy", "Go-to-market strategy", "Product management", "Growth project management", "Process improvement", "Team leadership" ], "hardSkillsList" : [ "Operational metrics analysis", "Resource planning", "Cross-functional coordination", "Vendor management", "Stakeholder management" ], "softSkillsList" : [ "Leadership", "Mentorship" ], "hardSkills" : [ { "name" : "Operational metrics analysis", "level" : "intermediate" }, { "name" : "Resource planning", "level" : "intermediate" }, { "name" : "Cross-functional coordination", "level" : "intermediate" }, { "name" : "Vendor management", "level" : "intermediate" }, { "name" : "Stakeholder management", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Leadership" }, { "name" : "Mentorship" } ], "majorSkills" : "Operations, Leadership development, General management", "majorSkillsList" : [ "Operations", "Leadership development", "General management" ], "coreResponsibilities" : "Learn how we operate software businesses, Work with GMs and central team, Receive intensive training at headquarters, Develop foundational skills, Gain knowledge of standards, Build internal network, Take on operational leadership roles, Drive growth projects, Improve processes, Lead teams, Achieve meaningful outcomes, Transition into General Manager roles", "teamCollaboration" : "Work with GMs; Work with central team; Work with portfolio company leaders; Work with senior operators", "projectManagementSkills" : [ "Initiative management" ], "domainKnowledge" : "Vertical market software; Software business operations", "domainList" : [ "vertical-market-software", "software-business-operations" ], "domainSpecificKnowledge" : [ "Vertical market software", "Software business operations" ], "continuousLearning" : "Intensive training; Mentorship", "problemSolvingSkills" : "Root cause analysis; Troubleshooting", "specialRequirements" : "Willingness to relocate, Travel as needed", "outcomesObjectives" : "Transition into General Manager roles; Run a vertical software business", "qualificationsBasic" : "3–6 years of professional experience in operating roles, Chief of Staff role experience, Experience in pricing strategy, Experience in go-to-market (GTM), Experience in customer onboarding and retention, Experience in product management, Experience driving growth projects, Experience improving processes, Experience leading teams", "qualificationsPreferred" : "MBA degree (or equivalent graduate degree) in progress or recently completed", "workSiteFlexibility" : "Flexible", "rawDescription" : "ABOUT BEACON SOFTWARE Beacon Software is a new type of software holding company with the mission to buy, build, grow, and hold great vertical market software businesses. We are not a financial firm; we are technology entrepreneurs passionate about building great software. We seek out founders who have spent years understanding their market and prioritizing their customers’ specific needs. Our flexible structure offers entrepreneurs a unique succession option that ensures the continuity of their company while providing liquidity at full value for their equity. Beacon acquires companies with the intent to hold them forever and invest in their continued growth. We have permanent, committed capital with a long term time horizon and no pressure to sell to another buyer. Our capital comes from a diverse set of investors, including Wall Street (D1 Capital, CPMG), Silicon Valley (General Catalyst), the family offices of great technology entrepreneurs (John & Patrick Collison, Tony Xu, Eric Glyman, Karim Atiyeh), and evergreen funds specializing in buy-and-hold models (Sator Grove). Beacon Software was founded by entrepreneurs Nilam Ganenthiran (former President of Instacart and partner at D1 Capital) and Divya Gupta (former partner at Sequoia Capital), who have spent their careers investing in, scaling, and building high-growth technology businesses. ROLE AND MISSION: EXECUTIVE LEADERSHIP PROGRAM This is an exciting opportunity for emerging leaders to fast-track their careers in software operations. Beacon’s Executive Leadership Program is a full-time rotational leadership development program launching in 2026. We are recruiting talented MBA students and early-career professionals (3–6 years of experience) to join an inaugural cohort focused on developing the next generation of General Managers for Beacon’s portfolio companies. Participants will undergo intensive training at Beacon HQ and then take on meaningful operational leadership roles within a Beacon operating company. By combining broad exposure with deep, hands-on responsibility, the program prepares Chiefs of Staff to step into GM-level roles as early as year three of their tenure. The pilot cohort will be immersed in Beacon’s high-integrity, entrepreneurial culture and will work closely with Beacon’s centralized team and portfolio company leaders. The program is designed to instill Beacon’s values, operational playbooks, and growth mindset in future leaders. As part of a small and highly selective first cohort, you will benefit from significant mentorship and will play a pivotal role in shaping this program for future participants. Location: You will begin the program with a residency at Beacon’s offices (San Francisco) and will then be placed at one of our portfolio companies (primarily in North America) for the embedded role. Willingness to relocate to the operating company’s location (if different) or travel as needed is expected. SCOPE OF RESPONSIBILITY: MULTI-PHASE LEADERSHIP DEVELOPMENT This program offers a structured progression through two main phases: - Phase 1 – Beacon HQ Residency (6 months): You will join as a Chief of Staff in the portfolio operations team working GMs and Beacon’s central team across functions to learn how we operate our software businesses. In addition, you will receive intensive training at Beacon’s headquarters covering core playbooks in pricing strategy, go-to-market (GTM), customer onboarding and retention, and product management. This phase builds foundational skills, knowledge of Beacon’s standards, and a strong internal network. - Phase 2 – Portfolio Company Embed (18–24 months): Placement in a Beacon operating company in a scoped operational leadership role (e.g. leading a key initiative or managing a specific function within the business). During this phase, Chiefs of Staff will take on real operating responsibilities—driving growth projects, improving processes, or leading teams—while receiving active mentorship from the company’s General Manager and Beacon’s senior operators. The role is designed to be high-impact and learning-rich, giving the Chiefs of Staff ownership of meaningful outcomes within the business. Goal: High-performing Chiefs of Staff will be on track to transition into General Manager roles at a Beacon company starting in year three. The ultimate aim of the program is to graduate Chiefs of Staff into full GM positions with the confidence, context, and leadership experience to run a vertical software business within the Beacon portfolio. QUALIFICATIONS - 3–6 years of professional experience in operating roles such as BizOps Manager, Operations Manager, RevOps, Product Ops, Product Manager, FP&A analyst - Preferred: MBA degree (or equivalent graduate degree) in progress or recently completed – or comparable experience in a rigorous leadership role. - Strong academic foundation and a track record of high performance. - Preferred: Experience in software/SaaS companies or in small-to-medium business operations, with exposure to revenue growth and operational scaling challenges. - Excellent interpersonal and communication skills, with a natural ability to build relationships and collaborate across teams. - Demonstrated commercial acumen and problem-solving skills — you can quickly analyze business challenges and drive data-informed decisions. - High ownership mindset and self-motivation, with the ability to take initiative in ambiguous environments and drive projects to completion. - Empathetic team player who can influence without authority and foster trust, both internally and with customers/partners. IDEAL CANDIDATE - Ambitious emerging leader who is excited by the opportunity to accelerate their path toward a General Manager role in the software industry. - Based in (or willing to relocate to) San Francisco, and open to travel within North America as required. - Eager to work across multiple business functions (product, sales, operations, etc.) to gain a “full-stack” understanding of running a company. - Values mission-driven work and is genuinely customer-centric in thinking and approach. - Fast learner with high EQ, able to absorb new domains quickly and adapt to different company environments. - Thrives with a high degree of autonomy and ownership – looking to step into significant responsibility with mentorship rather than micromanagement. - Collaborative and low-ego, excited to be part of a tight-knit cohort and broader Beacon community of operators. POTENTIAL PERSONAS - MBA Graduate with Operating Experience: A top MBA student or recent grad who had 3–5 years in product management, business operations, or a strategy/growth role at a tech company or startup, now seeking a fast track into general management. - Rising Startup/Product Leader: A product lead, operations manager, or business ops analyst at a SaaS or SMB-focused startup who has excelled in their niche and wants to broaden their scope and leadership responsibilities across an entire business. - Ex-Consultant or Finance Professional Turned Operator: A former management consultant, investment banking or private equity analyst who transitioned into an operating role and now wants to leverage their analytical skills in a hands-on leadership program to ultimately run a business. - Entrepreneurial Self-Starter: An ex-founder or early employee of a small business or startup who wore multiple hats and is eager to further develop their operator instincts in a structured program with mentorship, aiming to lead a larger organization in the near future. WHAT YOU WILL GET FROM BEACON - Unparalleled Network & Learning: Access to and mentorship from Beacon’s world-class network of investors and entrepreneurs. You will network with leading public and private equity investors who are Beacon LPs and learn directly from founders and executives who have scaled companies from startup to IPO. - Beacon Speaker Series: Attend exclusive fireside chats with legendary venture capitalists, private equity leaders, and industry visionaries. These sessions offer insights into high-level strategy, leadership, and market trends, enriching your perspective beyond day-to-day work. - Hands-On Deal and Strategy Exposure: Work closely with Beacon’s central product and engineering teams on special projects. You may participate in diligence exercises for potential acquisitions or strategic initiatives, gaining experience in evaluating technology-driven growth opportunities. - Fast-Paced Growth Environment: Operate in an environment that encourages initiative, innovation, and rapid professional development. As part of a pilot cohort, you’ll have a voice in shaping program elements and the freedom to take initiative in your projects. - Mentorship and Peer Community: Benefit from a tight feedback loop with experienced GMs and senior leaders who will coach you through challenges. Join a trusted community of Beacon software operators, advisors, and fellow Chiefs of Staff/GMs to share learnings and support each other’s growth. - Skill and Leadership Development: You will sharpen your analytical, interpersonal, and leadership skills through real-world assignments and dedicated coaching. Expect to significantly develop your executive communication and presentation abilities by the end of the program. - Career Trajectory: A clear pathway to an executive role – successful Chiefs of Staff will be strongly positioned to step into a General Manager position running a vertical software business within ~2–3 years, with the credibility of having proven themselves in multiple contexts. MINIMUM EXPECTATIONS - Master the Basics Quickly: In the first 2–3 months, actively learn Beacon’s playbooks and culture. Build trust with the central Beacon team during the residency by demonstrating curiosity, humility, and strong work ethic. - Integrate and Add Value Early: Within the first 90 days of your portfolio company placement, establish yourself as a dependable leader on the ground. Forge strong working relationships with your operating company’s team and identify quick wins or improvements in your area of responsibility. - Drive Impact in First 12 Months: Within six months of starting the embedded role, take ownership of a significant project or function and deliver measurable improvements (e.g. boosting a key metric, streamlining a process, or launching a new initiative). Show that you can translate Beacon’s best practices into real results in your business. - Demonstrate Leadership Growth: Throughout the program, consistently take initiative beyond your immediate tasks. Seek out greater responsibility, mentor junior team members, and act as a bridge between your portfolio company and Beacon. By the end of the 18–24 month embed, you should exhibit the judgment, confidence, and holistic business understanding indicative of a future General Manager. Our Values at Beacon Software - Humility: We acknowledge that the path to getting to the right answer involves being wrong along the way. We have strong beliefs which are weakly held. We actively seek new ideas and believe we can learn from anyone at any time. - Honesty: We are truth seeking in our approach to business problems. Business is a repeat game and we believe that human relationships generate alpha. We understand that trust is earned over a lifetime and can be lost in an instant. - Hunger: We play to win. We hold ourselves to high standards and will not be outworked. We take pride in having a deep sense of responsibility to ourselves, each other, our partners, and our customers. We believe to whom much is given much is expected. - Horizon: We seek to build a generational software company. This will take decades. We manage our expectations and those of our partners to take advantage of the 8th wonder of the world - compounding growth. How We Use AI in Our Hiring Process: To ensure transparency, we want candidates to know that Beacon Software uses Artificial Intelligence and AI-enabled tools to assist with screening, reviewing, organizing and highlighting profiles and applications that match the key requirements for each role. AI does not make hiring decisions: Every application is reviewed by a member of our team, and all decisions throughout the process are made by humans. We use AI to support efficiency and consistency, not to replace human judgment. We are committed to a fair, thoughtful, and equitable experience for every candidate.", "summaryDescription" : "Beacon Executive Leadership Program at Beacon Software. Skills: Operations, Leadership development, General management. Learn how we operate software businesses. 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Provide information to callers", "createdAt" : "2026-06-14T21:47:37.712", "lastUpdated" : "2026-06-16T01:35:22.935", "ingestTimestamp" : "2026-06-14T21:47:37.712", "mongoId" : "6a0d825c58b93c861e9630bc", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 75000, "salaryAnnualMax" : 110000, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Executive", "dataQualityScore" : 0.6666667, "_score" : 677.53015, "hasLocation" : true, "hasGeo" : true, "llmIndustryConfidence" : 0.92 }, { "id" : "6a2c75bf74d8ee00a0937fdc", "title" : "Executive Assistant", "company" : "Clair", "industry" : "Operations", "salary" : { "min" : 160000.0, "max" : 200000.0, "currency" : "USD", "frequency" : "Yearly" }, "location" : "New York", "locations" : [ "New York" ], "timestamp" : "2026-06-16T00:56:26.071", "fingerprint" : "0af1691ddaa78d921805306c3bb64aa90bb1041a0f6a1f0242756b2361875625", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/clair/d08e6011-5fa0-4801-a92c-26dccbce7e8d/application", "externalId" : "d08e6011-5fa0-4801-a92c-26dccbce7e8d", "industryFunction" : { }, "structuredLocations" : [ { "city" : "New York", "state" : "New York", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "40.7127281,-74.0060152" } ], "locationText" : "New York, New York, United States", "employmentType" : "FULL_TIME", "remoteFriendly" : false, "rawDescription" : "ABOUT CLAIR If you can send your friends money in seconds, why does it still take your employer two weeks to send your paycheck? At Clair, we are on a mission to create financial freedom for America's workers by giving them a digital banking platform that allows them to get paid as soon as they clock out of work. But we're not just another digital bank or on-demand pay provider. We meet Americans at their place of work by embedding our products within the scheduling, workforce management, and payroll apps they already use every day. Learn more about us at getclair.com/about http://getclair.com/about ABOUT THE ROLE We're looking for an exceptional Executive Assistant to support our CEO. This is not a traditional calendar-management role. Our CEO is deeply involved in founder-led strategic partnerships, fundraising conversations, and company leadership. Success in this role requires someone who can operate as the CEO's force multiplier—keeping priorities moving, creating leverage, and ensuring critical conversations don't fall through the cracks. You'll spend a significant portion of your time supporting new partnerships and existing partnership efforts by coordinating meetings, managing follow-ups, tracking outreach, and helping maintain momentum across a wide range of external stakeholders. You'll need to be comfortable applying pressure when necessary, tracking down information, and ensuring the right people are moving with urgency. If you're highly organized, relentlessly detail-oriented, proactive, and energized by helping a company grow, we'd love to meet you. WHAT YOU'LL DO EXECUTIVE SUPPORT - Manage and optimize the CEO's complex calendar and priorities - Coordinate internal and external meetings across multiple stakeholders and time zones - Prepare meeting materials, agendas, and briefing documents - Help ensure action items and commitments are captured and completed - Serve as a trusted gatekeeper and strategic partner to the CEO - Provide ad-hoc personal administrative support and lifestyle management FOUNDER-LED PARTNERSHIP SUPPORT - Coordinate meetings with prospective customers, partners, investors, and advisors - Drive scheduling across busy executives and external stakeholders - Track meeting requests, follow-ups, and next steps - Partner closely with Sales, Partnerships, and Leadership teams to keep opportunities moving - Help maintain CRM hygiene and sales process discipline - Proactively chase down information and remove bottlenecks that could slow deals OPERATIONAL EXCELLENCE - Create systems and processes that help the CEO operate more efficiently - Maintain organization across key initiatives and strategic projects - Anticipate needs before they become urgent - Help prepare for board meetings, leadership meetings, offsites, and customer events - Act as a true partner and life-optimizer, managing everything from complex business calendars to occasional personal scheduling and logistics so the Executive can operate at peak productivity WHAT WE'RE LOOKING FOR - 4+ years of Executive Assistant experience supporting senior executives - Previous experience supporting a Chief Revenue Officer, Head of Sales, Founder-led sales organization, or similarly customer-facing executive is required - Exceptional organizational skills and attention to detail - Strong written and verbal communication skills - Comfortable operating in a fast-paced startup environment with shifting priorities - Highly proactive and able to work independently - Ability to influence without authority and keep people accountable to deadlines - Strong judgment and discretion when handling sensitive information - Experience coordinating complex calendars and external stakeholder meetings - Willingness to occasionally travel and support company events as needed YOU'LL THRIVE HERE IF YOU... - Love being the person who knows what's happening before everyone else does - Get satisfaction from turning chaos into order - Aren't afraid to send the follow-up, ask the hard question, or push for an answer - Take pride in being incredibly organized - Enjoy working alongside ambitious people building something meaningful - View every problem as solvable with the right amount of persistence and creativity WHY THIS ROLE MATTERS Our CEO's time is one of Clair's most valuable resources. The person in this role will have a direct impact on how quickly we build relationships, close partnerships, and execute on the opportunities in front of us. You'll have a front-row seat to company-building, work closely with senior leadership, and help shape the next chapter of Clair's growth. ADDITIONAL DETAILS Location: This role is based in NYC and operates in-person (5 days a week) from Clair HQ. Compensation: The annual base salary for this role is $160,000 to $200,000. The base pay for this role is determined using many factors, such as education, skills and experience, and is reflective of Clair's Series stage and size. Base pay is only one part of Clair's competitive total compensation package which includes equity, benefits and additional perks. The base pay range is subject to change and may be modified in the future. NEED MORE CONVINCING? Apart from getting to work with our incredible team, here are some of the benefits you can expect when you join Clair: - Medical, Dental, & Vision Coverage, with option to extend to your family - Fully-paid parental leave - Company-sponsored 401k, HSA, and FSA - Unlimited vacation for salaried roles, generous PTO for hourly roles - Work from home setup allowance - Access to your earnings every day on Clair - Company-sponsored short-term and long-term disability insurance EQUAL OPPORTUNITY EMPLOYER INFORMATION Clair is an equal opportunity employer and we value diversity at our company. We actively seek a diverse applicant pool and do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. For questions, please email us at careers@getclair.com", "summaryDescription" : "Executive Assistant at Clair", "createdAt" : "2026-06-14T19:21:47.508", "lastUpdated" : "2026-06-16T00:56:26.071", "ingestTimestamp" : "2026-06-14T19:21:47.508", "mongoId" : "6a2c75bf74d8ee00a0937fdc", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 160000, "salaryAnnualMax" : 200000, "salaryBand" : "150k-200k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Senior", "dataQualityScore" : 0.6666667, "_score" : 675.81055, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "FinTech", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2cb00474d8ee00a09d8871", "title" : "Executive Assistant", "company" : "Jarrard, Inc.", "industry" : "Jarrard", "salary" : { "min" : 60000.0, "max" : 65000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Brentwood", "locations" : [ "Brentwood" ], "timestamp" : "2026-06-15T21:24:47.419", "fingerprint" : "427ab368af52dfd1e0a832a16971c412c28b4e81b9f30c8f84160b8e521f4f09", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/chartis/defff462-9544-47f1-b4b2-b89de40b13c7/application", "externalId" : "defff462-9544-47f1-b4b2-b89de40b13c7", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Brentwood", "state" : "Tennessee", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "36.0325687,-86.7825235" } ], "locationText" : "Brentwood, Tennessee, United States", "employmentType" : "FULL_TIME", "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "ABOUT JARRARD, INC. Jarrard, Inc. Jarrard Inc. is a U.S. Top 10 strategic communications consulting firm focused exclusively on healthcare and the unique opportunities and challenges inherent in this sector. Founded in 2006, the firm has worked with more than 1,800 clients across 48 states and has led communications and political strategy on $75+ billion in announced M&A and partnership transactions. Jarrard partners with leaders across the spectrum of healthcare in high stakes moments of growth, innovation, change, and reputational/public affairs challenges. This array of specialized services is tailored to support leaders in the most impactful parts of the ecosystem that are essential in transforming U.S. healthcare for the better. In 2020, Jarrard Inc. joined Chartis, one of the nation’s leading healthcare advisory firms, and operates as a division under an independent brand. Chartis is a comprehensive advisory firm dedicated to transforming healthcare. With an unparalleled depth of expertise in strategic, clinical, financial, and digital transformation Chartis helps leading academic medical centers, hospitals and health systems, integrated delivery networks, children's hospitals, physician enterprises, payers, and healthcare service organizations achieve transformative results. Across both Jarrard and Chartis, we are fortunate to have extraordinarily talented people working in our firm – all brought together around our unifying mission “to improve healthcare”, a shared dedication to our core values, and the emphasis we place on creating an environment that enriches the experiences of our clients, our colleagues and our communities. Jarrard has offices in Nashville, TN and as part of Chartis has offices in Chicago, IL, New York, NY, Washington D.C., and Boston, MA. Hybrid work is allowed. For more information, visit jarrardinc.com http://jarrardinc.com and chartis.com http://chartis.com. ROLE OVERVIEW Jarrard is seeking an experienced and highly organized Executive Assistant to add to our growing team. This role will support multiple Partners as well as business development and office management. The ideal candidate is a team player who can manage multiple priorities, maintain confidentiality, and anticipate the needs of executives in a fast-paced environment. KEY RESPONSIBILITIES - Provide daily support for multiple Partners, including but not limited to scheduling, travel, expense management, and team support - Support conference coordination, including registration and travel logistics - Plan and execute client engagement initiatives - Oversee office management and onsite meeting logistics - Cross-collaboration with other Executive Assistants REQUIRED QUALIFICATIONS - 3+ years of experience in executive-level administrative support - Proven track record in travel coordination and event management - Proficiency with Microsoft Office including OneDrive, Teams, and related collaboration platforms - Experience managing vendor relationships and client-facing logistics WHO YOU ARE - A self-starter with initiative, enthusiasm, and genuine pride in your work - Sharp and curious – you ask the right questions and find ways to improve how things are done - Outgoing with strong interpersonal skills and a natural sense of professionalism - Reliable with an “own-it” attitude – when something lands on your plate, it gets done - Comfortable juggling competing priorities, especially during our busy season Salary range: $60,000 – $65,000, plus may be eligible for an annual discretionary bonus. The salary range for this role takes into account the wide range of factors that are considered in making compensation decisions including, but not limited to, skills, experience, training, licensure and certifications, practice area, and other business and organizational needs. In addition, Jarrard offers several benefits including medical, dental, vision, HSA, FSA, disability insurance, life insurance, 401(k) match, paid time off, wellness stipend, and additional voluntary benefits. At Jarrard and Chartis, we pride ourselves on having a diverse workforce. We value and celebrate the uniqueness of individuals and the different perspectives the provide. We offer equal opportunity employment regardless of race, color, religion, gender identity or expression, sexual orientation, national origin, genetics, disability status, age, marital status, or protected veteran status. ", "summaryDescription" : "Executive Assistant at Jarrard, Inc.", "createdAt" : "2026-06-14T18:19:59.141", "lastUpdated" : "2026-06-15T21:24:47.419", "ingestTimestamp" : "2026-06-14T18:19:59.141", "mongoId" : "6a2cb00474d8ee00a09d8871", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 60000, "salaryAnnualMax" : 65000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.6666667, "_score" : 669.9922, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.95 }, { "id" : "6a3077e6f292fd229c0272cc", "title" : "Executive Assistant/Project Manager", "company" : "Integrated Dermatology", "industry" : "Executive Office", "salary" : { "min" : 65000.0, "max" : 95000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Executive Assistant/Project Manager in Boca Raton, Florida, adjusted for mid-seniority and the healthcare industry." }, "location" : "Boca Raton, FL, United States", "locations" : [ "Boca Raton", "FL", "United States" ], "timestamp" : "2026-06-16T10:31:26.957", "fingerprint" : "8a62d4bd9753cd1801682f90124908e406c463e08ef44b9bf4356645f92862c3", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/IntegratedDermatology/744000132260348-executive-assistant-project-manager-hybrid", "externalId" : "744000132260348", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Boca Raton", "state" : "Florida", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "26.3586885,-80.0830984" } ], "locationText" : "Boca Raton, Florida, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "experienceMinYears" : 2, "experienceMaxYears" : 5, "experienceLevel" : "mid", "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "Integrated Dermatology is a leading national dermatology practice that acquires and partners with dermatology practices across the United States. The culture at ID is a reflection of its people. Our environment is filled with hard-working, dynamic individuals who come together to ensure the success of our partner dermatologists. We are a growing company looking to hire apart-time or full-time Executive Assistant to provide administrative support to one of our executive team members. The Executive Assistant will also act as a project manager on various initiatives. This is an amazing opportunity to work closely with someone who approaches every day with incredible energy and enthusiasm. We are looking for someone who has an exceptional work ethic and attitude, superior communication and grammar skills, attention to detail, and organization are keys to success in this position. We ask that anyone submitting a resume have a bachelor's degree and 3-5 years of experience in a similar role. Supporting an executive who is a true entrepreneur, the ideal candidate should also be amenable to help put out all sorts of fires (but not the literal kind!). We are a dynamic group and are hoping to find someone who wants to do a great job and enjoy themselves while doing it! If you hate monotony and want to play a critical role in a company's success, this might be a great fit for you! Local candidates who reside within a short commute to our office are ideal. This is a hybrid position so there will be opportunities to work remotely as well. * Communicating with internal stakeholders * Scheduling appointments and meetings * Maintaining critical information * Managing email/communication correspondence * Preparing reports * Research/ad hoc projects * Project management * Some personal assistant tasks ## Qualifications * Minimum three years’ experience as an Executive Assistant to a C-Level Executive. * Bachelors degree (required) * Experience organizing travel arrangements. * Expert level knowledge of Microsoft Office (Word, Excel, PowerPoint, and advanced Outlook calendar management) is also essential. * Must have strong written and verbal communication skills, strong grammar and comprehension skills with close attention to detail. * Proven time management, research, organizational and problem-solving skills with the ability to prioritize and handle multiple tasks and work in a fast-paced environment. ## Additional Information Job Type: * Part-Time or Full-Time Experience: * Minimum of 3 years’ relatable experience (Required) Education: * BA/BS Degree required (Required) Integrated Dermatology and it's entities provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. 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The culture at ID is a reflection of its people. Our environment is filled with hard-working, dynamic individuals who come together to ensure the success of our partner dermatologists. We are a growing company looking to hire apart-time or full-time Executive Assistant to provide administrative support to one of our executive team members. The Executive Assistant will also act as a project manager on various initiatives. This is an amazing opportunity to work closely with someone who approaches every day with incredible energy and enthusiasm. We are looking for someone who has an exceptional work ethic and attitude, superior communication and grammar skills, attention to detail, and organization are keys to success in this position. We ask that anyone submitting a resume have a bachelor's degree and 3-5 years of experience in a similar role. Supporting an executive who is a true entrepreneur, the ideal candidate should also be amenable to help put out all sorts of fires (but not the literal kind!). We are a dynamic group and are hoping to find someone who wants to do a great job and enjoy themselves while doing it! If you hate monotony and want to play a critical role in a company's success, this might be a great fit for you! Local candidates who reside within a short commute to our office are ideal. This is a hybrid position so there will be opportunities to work remotely as well. * Communicating with internal stakeholders * Scheduling appointments and meetings * Maintaining critical information * Managing email/communication correspondence * Preparing reports * Research/ad hoc projects * Project management * Some personal assistant tasks ## Qualifications * Minimum three years’ experience as an Executive Assistant to a C-Level Executive. * Bachelors degree (required) * Experience organizing travel arrangements. * Expert level knowledge of Microsoft Office (Word, Excel, PowerPoint, and advanced Outlook calendar management) is also essential. * Must have strong written and verbal communication skills, strong grammar and comprehension skills with close attention to detail. * Proven time management, research, organizational and problem-solving skills with the ability to prioritize and handle multiple tasks and work in a fast-paced environment. ## Additional Information Job Type: * Part-Time or Full-Time Experience: * Minimum of 3 years’ relatable experience (Required) Education: * BA/BS Degree required (Required) Integrated Dermatology and it's entities provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. 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Real service. At SupplyHouse.com, we value every individual team member and cultivate a community where people come first. Led by our core values of Generosity, Respect, Innovation, Teamwork, and GRIT, we’re dedicated to maintaining a supportive work environment that celebrates diversity and empowers everyone to reach their full potential. As an industry-leading e-commerce company specializing in HVAC, plumbing, heating, and electrical supplies since 2004, we strive to foster growth while providing the best possible experience for our customers. We are looking for an Executive Assistant that will provide high-level support to our CEO and C-suite team, ensuring seamless coordination of schedules, meetings, and communications. This individual will play a pivotal role in maintaining executive focus and organizational flow, with responsibilities spanning from managing sensitive information to facilitating key events and initiatives. With visibility across departments and involvement in high-level initiatives, this individual will have a direct impact and influence on the rhythm and success of the organization. This remote position is open to individuals who live in, or are open to relocating to, the following states: Arizona, Delaware, Florida, Georgia, Kentucky, Nevada, New Jersey, New York, North Carolina, Ohio, Rhode Island, South Carolina, Tennessee, Texas, Virginia, and Washington. This position requires travel to our headquarters in Melville, NY up to 12 times per year to support leadership and high-priority meetings. Additional travel may be required based on leadership and company needs. We reimburse reasonable and necessary travel expenses, and you’re also welcome to work on-site anytime beyond these visits – our doors are always open. Role Type: Full-Time, Exempt Location: Remote Schedule: Monday through Friday, 8:00 a. m. to 5:00 p. m. EST Base Salary: $83,000 – $103,000 per year Responsibilities: Organize and prepare for meetings, including gathering documents, attending to logistics, capturing meeting minutes, and following up on assigned action items Keep the CEO apprised of time-sensitive and priority issues and help ensure appropriate follow-up Complete a variety of special projects, including preparing PowerPoint presentations, special reports, spreadsheets, and meeting agenda material Respond to and help prioritize meeting invitations, phone calls, messages, and other information flowing to the executive(s) Prepare, reconcile, and submit expense reports for C-suite members Maintain the highest degree of confidentiality, including management of sensitive records and documents for company executives Draft, review, and send communications on behalf of the CEO and other C-suite members Plan, organize, and execute board meetings, leadership meetings, office events, and other in-person company activities Oversee corporate giving initiatives and manage the corporate giving budget Serve as back-up and support for NY Office Administrator in daily office activities, ensuring facilities are well-maintained and supplies are stocked Requirements: Bachelor's degree in Business or a related field (preferred) A minimum of 5 years of experience supporting a senior executive or team in a fast-paced environment Proficient in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) and comfortable with collaboration tools like Slack or Teams Excellent written and verbal communication skills with the ability to convey information clearly and professionally Strong time-management skills with a proven track record of meeting deadlines Exceptional organization skills, with a knack for juggling multiple priorities and maintaining focus under pressure Proactive, detail-oriented self-starter who is resourceful and adept at solving problems Collaborative team player with a friendly demeanor, capable of building productive working relationships at all levels of the organization Energetic, adaptable, and eager to tackle new challenges, projects, and ideas Strong judgment, effective prioritization skills, confidential, and ability to make well-informed decisions Why work with us: We have awesome benefits – We offer a wide variety of benefits to help support you and your loved ones. These include: Comprehensive and affordable medical, dental, vision, and voluntary life insurance options 401(k) with up to 4% company match Paid vacation, sick time, and holidays Company-paid basic life insurance and long-term disability Discounted auto, home, and pet insurance programs Flexible Spending Account (FSA) Confidential mental health, financial planning, and legal support through our Employee Assistance Program (EAP) Company-provided equipment and one-time $250 work from home stipend $750 annual professional development budget $25 monthly Grubhub credit Company rewards and recognition program And more! We empower ownership – We all contribute to our success and we all share in it. Our Ownership for All program ensures each SupplyHouse team member will benefit financially from the company’s growth and accomplishments. We promote work-life balance – We value your time and encourage a healthy separation between your professional and personal life to feel refreshed and recharged. Look out for our wellness initiatives and ask about our Flex-Time Policy! We support growth – We encourage you to embrace continuous learning and take on new challenges. In an exciting and evolving industry, we provide opportunities for career growth through our annual merit and bonus opportunities, hands-on training, diversity and inclusion initiatives, internal mobility options, and professional development budget. We give back – We live and breathe our core value, Generosity, by giving back to the trades and organizations around the world. We make a difference through donation drives, employee-nominated contributions, support for non-profit organizations, Volunteer Paid Time Off, and more. We listen – We value hearing from our employees. Everyone has a voice, and we encourage you to use it! We actively elicit feedback through our monthly town halls, regular 1:1 check-ins, employee listening initiatives, and company-wide ideas form to incorporate suggestions and ensure our team enjoys coming to work every day. Check us out and learn more at: https://www.supplyhouse.com/our-company! Additional Details: Remote employees are expected to work in a distraction-free environment. Personal devices, background noise, and other distractions should be kept to a minimum to avoid disrupting virtual meetings or business operations. Applicants must be currently authorized to work in the U. S. on a full-time basis. SupplyHouse.com will not sponsor applicants for work visas. SupplyHouse.com is an Equal Opportunity Employer. We welcome and encourage individuals of all backgrounds, experiences, and perspectives to apply. Employment decisions are based on qualifications, merit, and business needs. To ensure fairness and trust in our hiring process, we ask that all application materials, assessments, and interview responses reflect your own thinking and perspective. You may use AI tools to assist in preparing your responses, as long as this use is clearly disclosed and you can speak authentically to your ideas and work. Our focus is on honesty, judgment, and how you approach problem-solving. We appreciate your transparency and look forward to learning more about your skills. We are committed to providing a safe and secure work environment and conduct thorough background checks on all potential employees in accordance with applicable laws and regulations. All emails from the SupplyHouse team will only be sent from an @supplyhouse.com email address. Please exercise caution if you receive an email from an alternate domain.", "summaryDescription" : "Executive Assistant at SupplyHouse.com. Skills: Executive support, Meeting coordination, Communication, Organization. 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Austin:1411 Brazos (320TX-4000)
1411 Brazos St
Austin, 78701

" ], "timestamp" : "2026-06-15T22:31:58.439", "fingerprint" : "ba64779ca7fae56826828f4f60f525a3b71ebc5386b36ebbe5c7048c22db3a3e", "source" : "taleo", "language" : "en", "applyUrl" : "https://aa270.taleo.net/careersection/ex/jobdetail.ftl?job=33962", "externalId" : "33962", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Austin", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "30.2711286,-97.7436995" } ], "locationText" : "Austin, Texas, United States", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "Senior", "technicalSkills" : "Microsoft Office Suite, Word, PowerPoint, Excel, Outlook, Teams", "professionalSkills" : [ "Organizational skills", "Administrative operations", "Program operations", "Support services", "Business management", "Clerical administration", "Policy interpretation", "Record management", "Travel arrangements", "Human resource activities", "Distribution procedures", "Tracking procedures", "Administrative procedures", "Filing systems" ], "hardSkillsList" : [ "Administrative assistance", "Technical assistance", "Schedule management", "Meeting coordination", "Purchase requisitions", "Confidential communications", "Document verification", "Report maintenance", "Form processing", "Personnel file auditing", "Correspondence editing", "Business form adherence" ], "hardSkills" : [ { "name" : "Administrative assistance", "level" : "intermediate" }, { "name" : "Technical assistance", "level" : "intermediate" }, { "name" : "Schedule management", "level" : "intermediate" }, { "name" : "Meeting coordination", "level" : "intermediate" }, { "name" : "Purchase requisitions", "level" : "intermediate" }, { "name" : "Confidential communications", "level" : "intermediate" }, { "name" : "Document verification", "level" : "intermediate" }, { "name" : "Report maintenance", "level" : "intermediate" }, { "name" : "Form processing", "level" : "intermediate" }, { "name" : "Personnel file auditing", "level" : "intermediate" }, { "name" : "Correspondence editing", "level" : "intermediate" }, { "name" : "Business form adherence", "level" : "intermediate" } ], "majorSkills" : "Executive assistance, Administrative support, Schedule management, Confidentiality", "majorSkillsList" : [ "Executive assistance", "Administrative support", "Schedule management", "Confidentiality" ], "coreResponsibilities" : "Provide administrative assistance to Division Director, Provide technical assistance to Division Director, Manage Division Director's schedule, Assist with three department directors' schedules, Coordinate meetings and calls, Send calendar appointment invitations, Block out time slots for projects, Enter purchase requisitions for supplies, Enter purchase requisitions for training, Enter purchase requisitions for other items, Handle confidential communications, Prepare confidential information, Verify confidential documents, Process confidential reports, Maintain confidential forms, Manage records of time for direct reports, Manage records of leave for direct reports, Approve timesheets, Prepare travel arrangements, Complete travel request forms, Complete travel reimbursement forms, Adhere to travel requirements, Review Division Director's e-mail, Receive telephone calls for Division Director, Respond to inquiries regarding program processes, Respond to inquiries regarding program requirements, Assist with human resource activities, Track human resource deadlines, Calendar human resource reminders, Organize division-level personnel files, Audit division-level personnel files, Maintain confidentiality of personnel files, Develop distribution procedures, Develop tracking procedures, Ensure deadlines are met for assignments, Ensure deadlines are met for projects, Ensure deadlines are met for action plans, Ensure deadlines are met for legislative inquiries, Coordinate work between departments, Coordinate work between management, Develop administrative procedures, Oversee administrative procedures, Organize divisional digital filing systems, Organize divisional paper filing systems, Maintain divisional digital filing systems, Maintain divisional paper filing systems, Monitor office supply levels, Review correspondence, Edit documents, Perform other duties as assigned", "teamCollaboration" : "Coordinate work between departments; 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Analyze work problems; Interpret complex policies; Make decisions quickly; Critical thinking", "specialRequirements" : "Up to 20% travel within Texas, Must be a Texas resident, Willing to relocate to Texas, Requires sponsorship for employment visa", "qualificationsBasic" : "Six years full-time experience in responsible position, Thorough knowledge of agency programs, Thorough knowledge of business management practices, Thorough knowledge of clerical administration, Experience organizing support services, Experience coordinating program operations, Experience analyzing work problems, Experience interpreting complex policies", "qualificationsPreferred" : "Relevant academic credits applied toward experience", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "WHO WE ARE: Texas Workforce Commission connects people with careers across the state. While we are based in Austin on the north lawn of the Texas State Capitol, we have offices statewide. We're a Family Friendly Certified Workplace with competitive salaries, extensive opportunities for training and development, and fantastic benefits. This position is located at 1411 Brazos Street, Austin, Texas in the UI and Regulation Division. TWC is not considering applications from individuals who require sponsorship for an employment visa, including those currently on student or postgraduate visas. You must be a Texas resident to work for the Texas Workforce Commission or willing to relocate to Texas. WHO YOU ARE: The Unemployment Insurance (UI) department is looking for an Executive Assistant II. The ideal candidate will have good organizational skills, strong attention to detail and the ability to handle multiple priorities while meeting strict deadlines. WHAT YOU WILL DO: This posting is for an Executive Assistant II, which performs advanced (senior-level) professional assistance work for an executive. Work involves overseeing high-level administrative operations of a division. May supervise the work of others. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment. YOU WILL BE TRUSTED TO: -Provide highly responsible administrative and technical assistance to the Division Director (DD). - Manage the DD's schedule and assist with three department directors’ schedules, including coordinating with other assistants to schedule meetings/calls, sending calendar appointment invitations, and blocking out time slots for projects/tasks. -Enter purchase requisitions as needed for supplies, training, and other items for the DD’s office. -Handle, prepare, verify, process and maintain confidential communications, information, documents, reports and forms. -Manage records of time and leave for the DD’s direct reports, and under delegation, approve timesheets. -Prepare the DD’s travel arrangements, complete request and reimbursement forms, and strictly adhere to travel requirements. -Review the DD's e-mail, receive telephone calls for the DD, and take appropriate action on the DD's behalf, including responding to inquiries regarding program processes and requirements. -Assist with human resource activities, including tracking deadlines and calendaring reminders, organizing and auditing division-level personnel files, and maintaining confidentiality. -Develop and maintain distribution and tracking procedures for the division on agency-wide assignments, special projects, action plans, and legislative inquiries to ensure that deadlines are met. -Coordinate work between departments and management. -Develop and oversee administrative procedures. -Organize and maintain divisional digital and paper administrative filing systems. -Monitor DD’s office supply levels. -Review and edit correspondence/documents with proper business form. -Perform other duties as assigned. YOU QUALIFY WITH: -Six years of full-time experience in a responsible position which provided thorough knowledge of agency programs and services; business management practices, clerical administration, and procedures; or experience in organizing and coordinating support services or program operations which included analyzing work problems and interpreting complex policies and procedures. -Relevant academic credits may be applied toward experience qualifications for this position. YOU ARE A GREAT FIT WITH: -Strong organizational, planning, and problem-solving skills in a fast-paced environment. -Proven ability to coordinate executive calendars, meetings, and conferences with attention to detail. -Proficient in the use of technology, including web application software using standard browsers and Microsoft Office Suite (Word, PowerPoint, Excel and Outlook, Teams). -Knowledge of standard business practices, applicable rules and regulations. -Ability to solve problems, make decisions quickly and communicate effectively. -A positive attitude and professional demeanor to support colleagues in achieving division goals. -Ability to work both independently and engage in a collaborative, results-oriented team environment. -Demonstrated initiative, discretion, and critical thinking in high-responsibility administrative roles. YOU GAIN: - A Family Friendly Certified Workplace. - Competitive salary: $5,239.00/month - Defined Retirement Benefit Plan - Optional 401(k) and 457 accounts - Medical Insurance - Paid time off, including time for vacation, sick and family care leave - Additional benefits for active employees can be found at https://www.ers.texas.gov/Active-Employees/Health-Benefits. Duty involves up to 20% travel within the state of Texas. VETERANS: Use your military skills to qualify for this position or other jobs! Go to www.texasskillstowork.com to translate your military work experience and training courses into civilian job terms, qualifications, and skill sets. Also, you can compare this position to military occupations (MOS) at the Texas State Auditor's Office by pasting this link into your browser: https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdf HOW TO APPLY: To be considered, please complete a State of Texas Application for Employment and apply online at www.workintexas.com or on Taleo ( Job Search ). TWC is not considering applications from individuals who require sponsorship for an employment visa, including those currently on student or postgraduate visas. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. A position utilizing this classification will be designated as security sensitive according to the Texas Labor Code, Section 301.042. United States-Texas-Austin", "summaryDescription" : "Executive Assistant II at Texas Workforce Commission. Skills: Executive assistance, Administrative support, Schedule management, Confidentiality. Provide administrative assistance to Division Director. 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: "2026-06-15T08:49:11.895", "fingerprint" : "5105805ae241aceb82d05a3ce8367bb941d3179b7cf7e365f271fa6cdcd7cb57", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://www.cgc.org/job?gh_jid=5255613008", "externalId" : "5255613008", "industryFunction" : { }, "structuredLocations" : [ { "city" : "New York", "state" : "New York", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "40.7127281,-74.0060152" } ], "locationText" : "New York, New York, United States", "employmentType" : "FULL_TIME", "technicalSkills" : "Microsoft Office Suite, PowerPoint, Excel, Outlook, Word", "professionalSkills" : [ "Scheduling", "Meeting coordination", "Travel arrangements", "Expense reporting", "Presentation formatting", "Document preparation", "Briefing materials", "Executive communications", "File management", "Record keeping", "Organizational systems", "Stakeholder communication", "Team coordination", "Deliverable tracking", "Action item tracking", "Vendor coordination", "Procurement requests", "Workflow improvement", "Operational efficiency", "Event logistics", "Venue selection", "Catering", "Attendee communications", "Registration", "Materials preparation", "Executive visits", "Stakeholder meetings", "Office operations", "Technology needs", "Equipment requests", "Onboarding support", "Meeting support", "Productivity tools adoption", "Collaboration tools adoption", "Recruiting coordination", "Employee engagement", "Training logistics", "Special projects" ], "hardSkillsList" : [ "Scheduling", "Meeting coordination", "Travel arrangements", "Expense reporting", "Presentation preparation", "Report preparation", "Document formatting", "File organization", "Record keeping", "Event planning", "Logistics management", "Procurement", "Workflow optimization" ], "hardSkills" : [ { "name" : "Scheduling", "level" : "intermediate" }, { "name" : "Meeting coordination", "level" : "intermediate" }, { "name" : "Travel arrangements", "level" : "intermediate" }, { "name" : "Expense reporting", "level" : "intermediate" }, { "name" : "Presentation preparation", "level" : "intermediate" }, { "name" : "Report preparation", "level" : "intermediate" }, { "name" : "Document formatting", "level" : "intermediate" }, { "name" : "File organization", "level" : "intermediate" }, { "name" : "Record keeping", "level" : "intermediate" }, { "name" : "Event planning", "level" : "intermediate" }, { "name" : "Logistics management", "level" : "intermediate" }, { "name" : "Procurement", "level" : "intermediate" }, { "name" : "Workflow optimization", "level" : "intermediate" } ], "majorSkills" : "Executive support, Meeting coordination, Travel management, Presentation preparation", "majorSkillsList" : [ "Executive support", "Meeting coordination", "Travel management", "Presentation preparation" ], "coreResponsibilities" : "Manage calendars, scheduling, meeting coordination, Coordinate internal and external meetings, Arrange travel, accommodations, itineraries, expense reporting, Prepare and format presentations, reports, briefing materials, correspondence, Support development of investment committee materials, board presentations,, Maintain departmental files, records, organizational systems, Serve as key point of contact for stakeholders, Provide administrative and operational support to Investments team, Coordinate team meetings, retreats, planning sessions, departmental activities, Track key deadlines, deliverables, action items, Support vendor coordination, procurement requests, administrative processes, Identify opportunities to improve workflows, operational efficiency, Plan and coordinate New York-based meetings, conferences, investor, Manage event logistics, Coordinate executive visits and stakeholder meetings, Support organization-wide events, Partner with Administration on office operations, event coordination, Collaborate with IT on technology needs, equipment requests,, Support adoption of productivity and collaboration tools, Partner with People & Culture on onboarding, recruiting, Support special projects and cross-functional initiatives", "teamCollaboration" : "Cross-functional collaboration; Partner with Administration; Collaborate with IT; Partner with People & Culture; Cross-functional initiatives", "projectManagementSkills" : [ "Project coordination" ], "domainKnowledge" : "Clean energy projects; Water projects; Resilient infrastructure projects; Investment firm operations; Public-private investment; Mobilize private capital; Economic impact; Environmental impact; Nonprofit sector", "domainList" : [ "clean-energy-projects", "water-projects", "resilient-infrastructure-projects", "investment-firm-operations", "public-private-investment", "mobilize-private-capital", "economic-impact", "environmental-impact", "nonprofit-sector" ], "domainSpecificKnowledge" : [ "Clean energy projects", "Water projects", "Resilient infrastructure projects", "Investment firm operations", "Public-private investment", "Mobilize private capital", "Economic impact", "Environmental impact", "Nonprofit sector" ], "toolProficiency" : [ "Microsoft Office Suite", "PowerPoint", "Excel", "Outlook", "Word", "Asana", "Smartsheet", "SharePoint", "Teams", "Zoom", "Salesforce" ], "communicationSkills" : "Executive communications; Briefing materials; Investor communications", "documentationSkills" : "Document preparation; Report preparation; Presentation preparation", "continuousLearning" : "Professional development opportunities", "innovationCreativity" : "Innovation drives creative solutions; Continuous improvement", "problemSolvingSkills" : "Solving complex challenges", "specialRequirements" : "New York-based meetings", "qualificationsBasic" : "Bachelor's degree and four years experience, Executive-level administrative support experience, Advanced Microsoft Office Suite proficiency, Technology skills and ability to learn, Prepare professional presentations, reports, communications, Excellent organizational, communication, project coordination, Manage multiple priorities, attention to detail, Sound judgment, discretion, handle confidential information", "qualificationsPreferred" : "Support executives in investment, finance, nonprofit, mission-driven organizations, Experience planning meetings, conferences, executive events, Support senior leadership teams and board activities", "remoteFriendly" : true, "workSiteFlexibility" : "Flexible", "rawDescription" : "About CGC CGC is a nonprofit investment firm that finances and originates clean energy, water, and resilient infrastructure projects to accelerate clean air, clean water, and affordable energy for communities across America. We collaborate with the public and private sectors to bridge financing gaps and mobilize private capital into projects that deliver measurable economic and environmental impact at scale. Every dollar we invest is structured to multiply, generating durable returns for people, markets, and the environment. Over the past decade, CGC has demonstrated the power of public-private investment by helping catalyze economic accelerators nationwide and mobilizing billions of dollars toward affordable clean energy and resilient infrastructure. Our model fills market gaps, unlocks private capital, and proves that economic growth and environmental progress can advance together. A Career at CGC A career at the CGC is grounded in impact. Our six core values guide how we invest and how we work together. Innovation drives creative solutions and continuous improvement. Mission-Driven Focus keeps long-term impact at the center of every decision. Partnership shapes how we mobilize capital and build trust-based relationships. Accountability defines our stewardship and commitment to results. Collaboration strengthens cross-functional teamwork and shared responsibility. Transparency ensures open communication and integrity in how we operate. Our culture is fast-paced, rigorous, and purpose-driven. If you are motivated by solving complex challenges, building new markets, and delivering measurable impact within a collaborative team, CGC offers a platform to do that work with purpose. Job Summary Reporting to the Chief Investment Officer, the Executive Assistant, Investments serves as a trusted administrative and operational partner to the CIO and Investments team. This role manages executive scheduling, meeting coordination, travel, presentations, events, and departmental operations while supporting efficient team execution and collaboration across the organization. Key Responsibilities Executive and Team Support Manage calendars, scheduling, and meeting coordination for the CIO and Investments team. Coordinate internal and external meetings, including agendas, materials, logistics, and follow-up actions. Arrange travel, accommodations, itineraries, and expense reporting. Prepare and format presentations, reports, briefing materials, correspondence, and other business documents. Support development of investment committee materials, board presentations, and executive communications. Maintain departmental files, records, and organizational systems. Serve as a key point of contact for internal and external stakeholders. Department Operations Provide administrative and operational support to the Investments team. Coordinate team meetings, retreats, planning sessions, and departmental activities. Track key deadlines, deliverables, and action items. Support vendor coordination, procurement requests, and administrative processes. Identify opportunities to improve workflows and operational efficiency. Event Planning and Coordination Plan and coordinate New York-based meetings, conferences, investor events, off-sites, and team gatherings. Manage event logistics, including venue selection, catering, attendee communications, registration, and materials preparation. Coordinate executive visits and stakeholder meetings. Support organization-wide events in partnership with Administration and People & Culture. Cross-Functional Collaboration Partner with Administration on office operations and event coordination. Collaborate with IT on technology needs, equipment requests, onboarding, and meeting support. Support adoption of productivity and collaboration tools. Partner with People & Culture on onboarding, recruiting coordination, employee engagement activities, and training logistics. Support special projects and cross-functional initiatives as needed. Required Skills and Abilities Bachelor's degree and four (4) or more years of professional experience, or an equivalent combination of education and directly related experience. Experience providing executive-level administrative support. Advanced proficiency with Microsoft Office Suite, including PowerPoint, Excel, Outlook, and Word. Strong technology skills and ability to quickly learn new systems and software. Experience preparing professional presentations, reports, and executive communications. Excellent organizational, communication, and project coordination skills. Ability to manage multiple priorities while maintaining attention to detail. Sound judgment, discretion, and ability to handle confidential information. Preferred Experience supporting executives in investment, finance, nonprofit, or mission-driven organizations. Experience planning meetings, conferences, and executive events. Familiarity with collaboration and project management platforms such as Asana, Smartsheet, SharePoint, Teams, Zoom, or Salesforce. Experience supporting senior leadership teams and board-related activities. Compensation and Benefits The salary range for this role is $117,715.00 - $132,549.00. Final compensation will be determined based on experience, skills, and overall qualifications. This role is eligible for bonus or incentive compensation. CGC offers a competitive benefits package, including health, dental, and vision insurance, retirement benefits, paid time off, professional development opportunities, and a flexible hybrid work environment. Candidates must be legally authorized to work in the United States at the time of hire and throughout their employment. CGC does not currently sponsor employment visas and is unable to support work authorization that is time-limited or employer-restricted. CGC is an Equal Opportunity Employer committed to building an inclusive workplace and advancing equitable economic and environmental outcomes nationwide. We consider all qualified applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic.", "summaryDescription" : "Executive Assistant at CGC. Skills: Executive support, Meeting coordination, Travel management, Presentation preparation. Manage calendars, scheduling, meeting coordination. 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Manage clerical support services", "createdAt" : "2026-06-15T22:12:21.642", "lastUpdated" : "2026-06-16T07:55:36.293", "ingestTimestamp" : "2026-06-15T22:12:21.642", "mongoId" : "6a3058cdf292fd229cf44262", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 115000, "salaryAnnualMax" : 155000, "salaryBand" : "100k-150k", "hasSalary" : true, "allSkills" : [ "Economic analysis" ], "skillCount" : 1, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Executive", "dataQualityScore" : 0.7777778, "_score" : 652.6311, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Government", "llmIndustryConfidence" : 0.85 }, { "id" : "6a309d17f292fd229c100a1f", "title" : "Executive Producer", "company" : "Jack Morton Worldwide", "industry" : "Media", "salary" : { "min" : 225000.0, "max" : 350000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Executive Producer in San Francisco, adjusted for executive seniority and marketing industry." }, "location" : "San Francisco, California, United States", "locations" : [ "San Francisco", "California", "United States" ], "timestamp" : "2026-06-16T13:00:45.657", "fingerprint" : "f59892cd6ddc3e64a44fde4b3492329d9876ed03340a440746417202d00b1665", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/jackmortonworldwide/jobs/4286175009", "externalId" : "4286175009", "industryFunction" : { }, "structuredLocations" : [ { "city" : "San Francisco", "state" : "California", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "37.7879363,-122.4075201" } ], "locationText" : "San Francisco, California, United States", "experienceMinYears" : 10, "experienceMaxYears" : 99, "experienceLevel" : "Executive", "professionalSkills" : [ "Experiential expertise", "Process rigor", "Client relationships", "Leadership" ], "softSkillsList" : [ "Boldness" ], "softSkills" : [ { "name" : "Boldness" } ], "majorSkills" : "Production leadership, Experiential production, Financial health, Team leadership", "majorSkillsList" : [ "Production leadership", "Experiential production", "Financial health", "Team leadership" ], "coreResponsibilities" : "Create brand experiences, Build brand experiences, Redefine experiential possibilities, Unlock client value, Bring new ideas to life, Deliver complex programs, Manage financial health, Lead teams, Bring rigor to process, Build confidence in client relationships, Provide calm leadership, Operate with high-level view, Stay close to work, Anticipate risk, Guide decision-making, Step in when needed, Champion for teams, Act as trusted partner, Steward agency standards, Steward agency budgets, Steward agency culture", "teamCollaboration" : "Collaborate across clients; Collaborate across disciplines; Collaborate across global teams; Act as one team", "domainKnowledge" : "B2B experiential; Brand experience", "domainList" : [ "b2b-experiential", "brand-experience" ], "domainSpecificKnowledge" : [ "B2B experiential", "Brand experience" ], "innovationCreativity" : "Pushing boundaries; Building on ideas", "problemSolvingSkills" : "Anticipate risk; Guide decision-making; Step in when needed", "outcomesObjectives" : "Successful delivery; Financial health; Team leadership", "qualificationsBasic" : "Senior production leader, Deep B2B experiential expertise, Accountable for successful delivery, Accountable for financial health, Accountable for team leadership, High-level view across programs, Stay close to work, Anticipate risk, Guide decision-making, Step in when needed, Champion for teams, Trusted partner to clients, Steward of agency standards, Steward of agency budgets, Steward of agency culture", "workSiteFlexibility" : "Onsite", "rawDescription" : "Experience Without Limits. Come shape the future of brand experience. At Jack Morton, we create, and build, head-turning, smile-inducing, impact driving brand experiences. We exist to redefine what experiential can achieve, helping clients unlock the full value of experiences. That takes a team that’s bold, curious, and acts as one - building on ideas, pushing boundaries, and showing up for each other. Here, you’ll do your best work, grow fast, and collaborate across clients, disciplines, and global teams to bring new ideas to life. This is a place where curiosity drives what’s next, boldness raises the bar, and we win together. Where ownership is expected, egos are left at the door, and the work reflects the people behind it. Experience without limits — in your work, your growth, and your impact. As an Executive Producer, you are a senior production leader with deep B2B experiential expertise. You are accountable for the successful delivery, financial health, and team leadership across complex programs and tech clients. You bring rigor to process, confidence to client relationships, and calm leadership to fast-moving environments. You operate with a high-level view across programs while staying close enough to the work to anticipate risk, guide decision-making, and step in when needed. You are a champion for your teams, a trusted partner to clients, and a steward of the agency’s standards, budgets, and culture. This role is based in San Francisco and reports directly to senior leadership. Program we strongly value diversity at our companies. We do not discriminate on race, religion, color, national origin, disability, sexual orientation, gender identity, gender expression, age, marital status, veteran status, or any other basis prohibited by law. #LI-SC1 We make our careers website accessible to any and all users. If you need an accommodation to participate in the application process, please contact us at jobaccomodations@jackmorton.com. This email address is not for general employment inquiries or vendors; rather it is strictly for applicants who require special assistance accessing our employment website. Due to volume, messages sent to this email address that are not related to an accommodation cannot be answered. ***JOB SCAM ALERT*** We have recently become aware that individuals not associated with Jack Morton have fraudulently used our name – and the names of some of our employees – to solicit applications for fake jobs, to conduct fake job interviews and to make fake job offers. Any request to schedule an interview and any bona fide offer of employment will only come from an authorized representative of Jack Morton with an email address “@jackmorton.com” or “@jackmorton.co.uk” or \"@impact-xm\". We will never require an applicant to provide credit card or banking information to cover any supposed advance costs. If you have provided personal information in connection with a fake job offer or interview and you are concerned, we suggest that you take appropriate action. Jack Morton takes these activities very seriously and are taking appropriate steps to shut down this fraudulent activity. We urge you to be careful when sharing your personal information and to be aware of scams involving fake job postings and job offers.", "summaryDescription" : "Executive Producer at Jack Morton Worldwide. Skills: Production leadership, Experiential production, Financial health, Team leadership. Create brand experiences. Build brand experiences", "postedDate" : "2026-06-16T03:16:44.595", "createdAt" : "2026-06-16T03:16:44.595", "lastUpdated" : "2026-06-16T13:00:45.657", "ingestTimestamp" : "2026-06-16T03:16:44.595", "mongoId" : "6a309d17f292fd229c100a1f", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 225000, "salaryAnnualMax" : 350000, "salaryBand" : "200k+", "hasSalary" : true, "allSkills" : [ "Boldness", "Production leadership", "Experiential production", "Financial health", "Team leadership", "Experiential expertise", "Process rigor", "Client relationships", "Leadership", "B2B experiential", "Brand experience" ], "skillCount" : 11, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Executive", "dataQualityScore" : 0.8888889, "_score" : 652.13043, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Marketing", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c6d0274d8ee00a091cafe", "title" : "Executive Assistant", "company" : "Lakefield Veterinary Group", "industry" : "Healthcare", "salary" : { "min" : 75000.0, "max" : 105000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Executive Assistant in Kent, United States, adjusted for senior experience and full-time employment in the healthcare industry." }, "location" : "Lakefield Veterinary Group - Kent, WA", "locations" : [ "Lakefield Veterinary Group - Kent", "WA" ], "timestamp" : "2026-06-15T09:42:46.772", "fingerprint" : "5159935fb91ead8ce84060c900c0fed42bd542953f6bf42a003ea91d55ae674c", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/lakefieldveterinarygroup/jobs/4274728009", "externalId" : "4274728009", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Kent", "state" : "Washington", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "47.3826903,-122.2270272" } ], "locationText" : "Kent, Washington, United States", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "Senior", "technicalSkills" : "Microsoft Office, Outlook, Word, PowerPoint, Excel, Teams, Slack, Zoom", "professionalSkills" : [ "Executive support", "Office management", "Vendor management", "Facilities oversight", "Project management", "Expense reporting", "Onboarding logistics" ], "hardSkillsList" : [ "Drafting correspondence", "Editing correspondence", "Proofreading correspondence", "Tracking action items", "Coordinating logistics", "Managing vendor contracts", "Managing renewals", "Coordinating office events", "Partnering with IT", "Partnering with HR", "Project managing initiatives", "Vendor evaluations", "Internal communications" ], "hardSkills" : [ { "name" : "Drafting correspondence", "level" : "intermediate" }, { "name" : "Editing correspondence", "level" : "intermediate" }, { "name" : "Proofreading correspondence", "level" : "intermediate" }, { "name" : "Tracking action items", "level" : "intermediate" }, { "name" : "Coordinating logistics", "level" : "intermediate" }, { "name" : "Managing vendor contracts", "level" : "intermediate" }, { "name" : "Managing renewals", "level" : "intermediate" }, { "name" : "Coordinating office events", "level" : "intermediate" }, { "name" : "Partnering with IT", "level" : "intermediate" }, { "name" : "Partnering with HR", "level" : "intermediate" }, { "name" : "Project managing initiatives", "level" : "intermediate" }, { "name" : "Vendor evaluations", "level" : "intermediate" }, { "name" : "Internal communications", "level" : "intermediate" } ], "majorSkills" : "Executive support, Office management, Project management", "majorSkillsList" : [ "Executive support", "Office management", "Project management" ], "coreResponsibilities" : "Prepare board meeting materials, Prepare leadership offsite materials, Prepare external engagement materials, Draft correspondence on behalf of executives, Edit correspondence on behalf of executives, Proofread correspondence on behalf of executives, Track action items from leadership meetings, Follow up on action items, Coordinate meeting logistics, Handle confidential information, Run corporate office operations, Manage reception, Manage mail, Manage supplies, Manage facilities, Manage vendor relationships, Own vendor contracts, Own vendor renewals, Coordinate office events, Partner with IT on onboarding, Partner with HR on onboarding, Serve as contact for building management, Project manage initiatives, Partner with Finance on expenses, Coordinate with HR on initiatives", "teamCollaboration" : "Partner with IT; Partner with HR; Partner with Finance", "projectManagementSkills" : [ "Project management", "Workstreams in parallel" ], "domainKnowledge" : "Veterinary practices; Veterinary hospitals", "domainList" : [ "veterinary-practices", "veterinary-hospitals" ], "domainSpecificKnowledge" : [ "Veterinary practices", "Veterinary hospitals" ], "toolProficiency" : [ "Microsoft Office", "Outlook", "Word", "PowerPoint", "Excel", "Teams", "Slack", "Zoom", "Monday.com" ], "communicationSkills" : "Executive communications; Drafting correspondence; Editing correspondence; Proofreading correspondence; Internal communications", "specialRequirements" : "On-site 4-5 days/week", "qualificationsBasic" : "5+ years executive support, Office management responsibility, Excellent written communication, Excellent verbal communication, Drafting on behalf of executives, Project management skills, Microsoft Office proficiency, Modern collaboration tools proficiency, Sound judgment, Available on-site 4-5 days/week", "qualificationsPreferred" : "Bachelor's in Business Administration, Bachelor's in Communications, Experience managing office operations, Experience managing facilities, Experience managing vendors, Experience managing workplace events, Experience in fast-paced organization, Experience in high-growth organization, Experience in multi-site organization", "remoteFriendly" : true, "workSiteFlexibility" : "Hybrid", "rawDescription" : "This is a hybrid role that combines high-trust executive support with day-to-day ownership of the corporate office. You will be the right hand to senior leadership and the person who makes sure the office runs. The work spans board and leadership meeting logistics, executive communications and materials, vendor and facilities oversight, and a steady stream of one-off projects that keep the company moving. The job rewards organization, discretion, and a bias toward getting things done without being asked twice. Department: Executive Office Reports to: Chief of Staff FLSA Status: Exempt Location: Kent, WA (on-site 4-5 days/week) WHAT YOU’LL DO Executive support Prepare materials for board meetings, leadership offsites, and external engagements — including agendas, pre-reads, decks, and follow-ups. Draft, edit, and proofread correspondence, memos, and presentations on behalf of executives. Track action items from leadership meetings and follow up to closure. Coordinate meeting logistics for executive and leadership sessions (room setup, AV, catering, materials distribution). Handle confidential information with absolute discretion. Office management Run the day-to-day operations of the corporate office, including reception, mail, supplies, and facilities. Manage vendor relationships (cleaning, IT support, building management, catering, couriers) and own related contracts and renewals. Coordinate office events: team meetings, all-hands, holiday gatherings, visitor hosting, and onsite executive offsites. Partner with IT and HR on new-hire onboarding logistics — desk setup, badges, equipment, welcome materials. Serve as the point of contact for building management on maintenance, security, and access. Cross-functional support Project-manage one-off initiatives assigned by the executive team (e.g., research, vendor evaluations, internal communications rollouts). Partner with Finance on expense reports. Coordinate with HR on culture and engagement initiatives originating from the executive office. WHAT WE’RE LOOKING FOR Required 5+ years of experience supporting C-suite or senior executives, ideally with concurrent office management responsibility. Excellent written and verbal communication. Comfortable drafting on behalf of executives. Strong project management skills and a track record of running multiple workstreams in parallel. High proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel) and modern collaboration tools (e.g., Teams, Slack, Zoom, monday.com or equivalent). Sound judgment with confidential and sensitive information. Available on-site four to five days per week. Preferred Bachelor's degree in Business Administration, Communications, or a related field. Experience managing office operations, facilities, vendors, and workplace events. Experience working in a fast-paced, high-growth, or multi-site organization. Compensation range: $80,000 - $95,000. Final compensation will be determined based on experience, skills, qualifications, and internal equity. This position may also be eligible to participate in Lakefield’s annual incentive bonus program, subject to eligibility and plan terms. ABOUT LAKEFIELD Lakefield Veterinary Group is a rapidly growing national network of veterinary practices and hospitals strategically located across the U. S. We provide comprehensive services that support pet health throughout all stages of life, including preventive care, emergency services, specialty care, grooming, and more. Our expansion is driven by acquisitions, where we preserve and honor the independence and local legacy of veterinarians who wish to transition their practices. We believe that how we treat pets and clients, our team members, and our communities matters, and the way we consistently approach our work with both passion and compassion is by using our core set of values to guide us every day, every time. OUR VALUES Do the Right Thing. Every Lakefield Team Member is empowered to make the right decisions for the pet, the client, and the practice. Fun! We believe having pets is fun and caring for them should be, too. Infusing fun, camaraderie, and a sense of humor into our day-to-day is part of the Lakefield culture. Wow Service. Along with providing exceptional care to pets, we are committed to going above and beyond for our clients. Our relationships with our clients, vendors, and fellow Team Members are built on a foundation of respect. We never stop looking for ways to learn and grow. We welcome new ideas and perspectives and offer learning and development opportunities to Team Members in every part of our organization. Equal Employment Opportunity Lakefield Veterinary Group is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all team members and applicants. #LI-JR1", "summaryDescription" : "Executive Assistant at Lakefield Veterinary Group. 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Austin:101 E 15th St (320-4001) (320TX-4001)
101 E 15th St
Austin, 78778-0001

" ], "timestamp" : "2026-06-15T08:47:47.104", "fingerprint" : "87670e3e54b2fa9506bb800b2beb0900803d3fbb4f1e185bd6a573a71b964953", "source" : "taleo", "language" : "en", "applyUrl" : "https://aa270.taleo.net/careersection/ex/jobdetail.ftl?job=33516", "externalId" : "33516", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Austin", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "30.2711286,-97.7436995" } ], "locationText" : "Austin, Texas, United States", "employmentType" : "FULL_TIME", "technicalSkills" : "Microsoft Office", "professionalSkills" : [ "Critical thinking", "Independent judgment", "Critical analysis", "Interpersonal communication", "Writing", "Editing", "Organization", "Planning", "Problem-solving", "Project management" ], "hardSkillsList" : [ "Administrative assistance", "Technical assistance", "Data analysis", "Report compilation", "Budget preparation" ], "softSkillsList" : [ "Critical thinking" ], "hardSkills" : [ { "name" : "Administrative assistance", "level" : "intermediate" }, { "name" : "Technical assistance", "level" : "intermediate" }, { "name" : "Data analysis", "level" : "intermediate" }, { "name" : "Report compilation", "level" : "intermediate" }, { "name" : "Budget preparation", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Critical thinking" } ], "majorSkills" : "Administrative support, Calendar management, Meeting scheduling, Travel arrangements", "majorSkillsList" : [ "Administrative support", "Calendar management", "Meeting scheduling", "Travel arrangements" ], "coreResponsibilities" : "Provide administrative assistance, Provide technical assistance, Respond to inquiries, Compile confidential documents, Prepare confidential documents, Verify confidential documents, Maintain confidential documents, Compile data, Analyze data, Review email, Take action on behalf of director, Advise director on administrative matters, Assist director on administrative matters, Advise director on operations, Assist director on operations, Interpret policies, Interpret procedures, Make administrative recommendations, Make administrative decisions, Manage director's schedule, Manage calendar appointments, Manage conferences, Manage travel activities, Coordinate meetings, Coordinate conference calls, Organize filing system, Maintain filing system, Develop tracking process, Maintain tracking process, Monitor assignment progress, Ensure deadlines are met, Coordinate work between units, Coordinate work between managers, Review correspondence, Edit correspondence, Review documents, Edit documents, Oversee support staff functions, Perform support staff functions, Perform human resources management, Perform purchasing, Perform time distribution reporting, Assist with budget preparation, Perform related work", "teamCollaboration" : "Work between department units; Work between managers", "projectManagementSkills" : [ "Project management" ], "domainKnowledge" : "Agency programs; Business management practices; Clerical administration; Program operations; Administrative regulations; Program regulations; Legislative inquiries", "domainList" : [ "agency-programs", "business-management-practices", "clerical-administration", "program-operations", "administrative-regulations", "program-regulations", "legislative-inquiries" ], "domainSpecificKnowledge" : [ "Agency programs", "Business management practices", "Clerical administration", "Program operations", "Administrative regulations", "Program regulations", "Legislative inquiries" ], "toolProficiency" : [ "Personal computer", "Software applications" ], "communicationSkills" : "Exceptional communication; Interpersonal communication; Writing skills; Editing skills", "documentationSkills" : "Technical assistance; Administrative assistance; Correspondence; Reports; Forms; Documents", "problemSolvingSkills" : "Problem-solving skills", "specialRequirements" : "Texas resident required, Security sensitive position", "qualificationsBasic" : "Five years full-time experience, Knowledge of agency programs, Knowledge of business management practices, Knowledge of clerical administration, Experience organizing support services, Experience coordinating support services, Experience organizing program operations, Experience coordinating program operations, Analyzing work problems, Interpreting complex policies, Interpreting complex procedures", "qualificationsPreferred" : "Relevant academic credits applied toward experience", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "WHO WE ARE: Texas Workforce Commission (TWC) is hiring an Executive Assistant to work in the agency’s Human Resources department. The job is based at our headquarters at 101 E. 15th Street. That’s just north of the Texas State Capitol. This is an in-office job. TWC is not considering applications from individuals who require sponsorship for an employment visa, including those currently on student or postgraduate visas. You must be a Texas resident to work for the Texas Workforce Commission or willing to relocate to Texas. WHO YOU ARE: This job will be supporting the agency’s human resources director. It’s a fast-paced job that requires a critical thinker with experience providing support. You must be a self-starting, motivated, and collaborative problem solver, detail-oriented, organized, and capable of multi-tasking, with a passion for challenges. Exceptional communication skills required. WHAT YOU WILL DO: The Executive Assistant I performs complex (journey-level) professional assistance work for the Director. Work involves high-level administrative support operations to include, managing calendars, routing email traffic, scheduling meetings, and making travel arrangements for the Director and the RSM staff. May supervise the work of others. Works under general supervision, with moderate latitude for the use of initiative and independent judgment. YOU WILL BE TRUSTED TO: - Provide highly responsible administrative and technical assistance to the HR director. - Respond to complex inquiries regarding program or administrative regulations, policies and procedures. - Compile, prepare, verify, process, and maintain confidential agency documents, complex correspondence, reports and forms. - Assist in compiling and analyzing data and reports. - Review e-mail, receives calls, and takes appropriate action on the director’s behalf. - Advise and assist the director on high-level administrative matters and operations. - Interpret policies and procedures and makes administrative recommendations and decisions. - Manage the director’s schedule to include calendar appointments, conferences, and travel activities. - Coordinate meetings and conference calls. - Organize and maintain administrative filing system. - Develop and maintain tracking process for departmental assignments, special projects, assigned action plans, and legislative inquiries. - Monitor the progress of assignments and ensures that deadlines are met. Coordinates work between department units and managers. - Review and edit department correspondence and documents. - Oversee or performs support staff functions including human resources management, purchasing, time distribution reporting, and assistance with budget preparation. - Perform related work as assigned. YOU QUALIFY WITH: -Five years of full-time experience in a responsible position which provided thorough knowledge of agency programs and services; business management practices, clerical administration and procedures; or experience in organizing and coordinating support services or program operations which included analyzing work problems and interpreting complex policies and procedures. -Relevant academic credits may be applied toward experience qualifications for this position. YOU ARE A GREAT FIT WITH: - Ability to work in a fast-paced environment with an emphasis on performance excellence and continuous improvement. - Must demonstrate initiative and independent judgment, with critical analysis. - Multitasking, attention to detail, and accuracy are required. - Proficient user of personal computer and software applications such as Microsoft Office - Excellent interpersonal communication - Excellent writing and editing skills - Excellent organization, planning and problem-solving skills - Project management skills YOU GAIN: - A Family Friendly Certified Workplace. - Competitive salary: $4,700.00/monthly; $56,400/annually - Defined Retirement Benefit Plan - Optional 401(k) and 457 accounts - Medical Insurance - Paid time off, including time for vacation, sick and family care leave - Additional benefits for active employees can be found at https://www.ers.texas.gov/Active-Employees/Health-Benefits. VETERANS: Use your military skills to qualify for this position or other jobs! Go to www.texasskillstowork.com to translate your military work experience and training courses into civilian job terms, qualifications, and skill sets. Also, you can compare this position to military occupations (MOS) at the Texas State Auditor's Office by pasting this link into your browser: ww.hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdf HOW TO APPLY: To be considered, please complete a State of Texas Application for Employment and apply online at www.workintexas.com or on Taleo ( Job Search ). TWC is not considering applications from individuals who require sponsorship for an employment visa, including those currently on student or postgraduate visas. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. A position utilizing this classification will be designated as security sensitive according to the Texas Labor Code, Section 301.042. United States-Texas-Austin", "summaryDescription" : "Executive Assistant at Texas Workforce Commission. Skills: Administrative support, Calendar management, Meeting scheduling, Travel arrangements. Provide administrative assistance. Provide technical assistance", "createdAt" : "2026-06-14T01:54:34.316", "lastUpdated" : "2026-06-15T08:47:47.104", "ingestTimestamp" : "2026-06-14T01:54:34.316", "mongoId" : "6960824e0937eae70e9c85de", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 75000, "salaryAnnualMax" : 105000, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ "Administrative assistance", "Technical assistance", "Data analysis", "Report compilation", "Budget preparation", "Critical thinking", "Administrative support", "Calendar management", "Meeting scheduling", "Travel arrangements", "Independent judgment", "Critical analysis", "Interpersonal communication", "Writing", "Editing", "Organization", "Planning", "Problem-solving", "Project management", "Agency programs", "Business management practices", "Clerical administration", "Program operations", "Administrative regulations", "Program regulations", "Legislative inquiries", "Personal computer", "Software applications" ], "skillCount" : 28, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Senior", "dataQualityScore" : 0.7777778, "_score" : 646.5723, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Government", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c967d74d8ee00a098fbc7", "title" : "Executive Assistant", "company" : "Techno Consult, Inc.", "industry" : "Consulting", "salary" : { "min" : 30.0, "max" : 38.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "New York", "locations" : [ "New York" ], "timestamp" : "2026-06-15T08:48:30.163", "fingerprint" : "45f02e13cd2aea46f7c34a0d74fc3a0abe3c5d8f227b05d657da9ad76e58555c", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/techno/jobs/4267474009", "externalId" : "4267474009", "industryFunction" : { }, "structuredLocations" : [ { "city" : "New York", "state" : "New York", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "40.7127281,-74.0060152" } ], "locationText" : "New York, New York, United States", "coreResponsibilities" : "Redefine infrastructure future, Deliver high-impact projects, Partner with major agencies, Be visionaries of tomorrow's infrastructure, Join transformative journey, Achieve goals", "domainKnowledge" : "Water/wastewater; Transportation; Public works; Infrastructure solutions", "domainList" : [ "water-wastewater", "transportation", "public-works", "infrastructure-solutions" ], "domainSpecificKnowledge" : [ "Water/wastewater", "Transportation", "Public works", "Infrastructure solutions" ], "workSiteFlexibility" : "Onsite", "rawDescription" : "ABOUT TECHNO Techno Consult, Inc. (Techno) is a rapidly expanding engineering and construction management firm redefining the future of infrastructure across the Northeast and Mid-Atlantic. With decades of experience delivering high-impact projects in water/wastewater, transportation, and public works, we partner with major agencies like NYCDDC, NYCDEP, and the Port Authority of NY we are the visionaries of tomorrow's infrastructure. Join our team and be a part of the transformative journey towards sustainable, resilient, and efficient infrastructure solutions. We offer not only a competitive salary but also a robust benefits package including enrollment in our 401(k)-retirement savings plan, comprehensive dental, health, and vision insurance coverage, as well as life insurance. Furthermore, employees are eligible for paid time off and the opportunity to earn bonus incentives. Techno ensures that all applicants are considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status. Furthermore, we believe in each person's potential, and we are committed to developing an environment where everyone can thrive. We'll actively support you in realizing your full potential and achieving your goals. The expected salary range for this role in the New York City Metropolitan Area is $30 - $38 per hour. The total compensation, including salary and bonuses, is determined by various factors such as experience, skill level, location, and qualifications, which are evaluated during the interview process", "summaryDescription" : "Executive Assistant at Techno Consult, Inc.. Redefine infrastructure future. Deliver high-impact projects", "postedDate" : "2026-06-14T09:21:38.363", "createdAt" : "2026-06-14T09:21:38.363", "lastUpdated" : "2026-06-15T08:48:30.163", "ingestTimestamp" : "2026-06-14T09:21:38.363", "mongoId" : "6a2c967d74d8ee00a098fbc7", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 62400, "salaryAnnualMax" : 79040, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Water/wastewater", "Transportation", "Public works", "Infrastructure solutions" ], "skillCount" : 4, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Executive", "dataQualityScore" : 0.7777778, "_score" : 641.191, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Engineering", "llmIndustryConfidence" : 0.95 }, { "id" : "6a305611f292fd229cf24975", "title" : "Director, Executive Compensation", "company" : "Moderna", "industry" : "Healthcare", "salary" : { "min" : 167000.0, "max" : 300700.0, "currency" : "USD", "frequency" : "yearly" }, "location" : "Cambridge, Massachusetts", "locations" : [ "Cambridge, Massachusetts", "United States of America" ], "certifications" : [ "SHRM-SCP", "SPHR" ], "timestamp" : "2026-06-16T14:41:05.620", "fingerprint" : "90ba6e3f7984c0bee159f9baa436823ba7f6a53137f413f5422dae141adae69f", "source" : "workday", "language" : "en", "applyUrl" : "https://modernatx.wd1.myworkdayjobs.com/M_tx/job/Cambridge-Massachusetts/Director--Executive-Compensation_R19330", "externalId" : "R19330", "industryFunction" : { }, "locationPoint" : "18.31326,-77.90252", "structuredLocations" : [ { "city" : "Cambridge", "state" : "Massachusetts", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "42.3656347,-71.1040018" } ], "locationText" : "Cambridge, Massachusetts, United States", "employmentType" : "FULL_TIME", "experienceLevel" : "Director", "professionalSkills" : [ "Compensation analysis", "Benefits administration", "Employee relations", "Performance management", "HRIS management", "Talent management", "Organizational development", "Change management" ], "hardSkillsList" : [ "Compensation benchmarking", "Job evaluation", "Benefits program design", "HR policy development", "HR compliance", "Data analysis" ], "hardSkills" : [ { "name" : "Compensation benchmarking", "level" : "intermediate" }, { "name" : "Job evaluation", "level" : "intermediate" }, { "name" : "Benefits program design", "level" : "intermediate" }, { "name" : "HR policy development", "level" : "intermediate" }, { "name" : "HR compliance", "level" : "intermediate" }, { "name" : "Data analysis", "level" : "intermediate" } ], "majorSkills" : "Executive compensation, Compensation strategy, HR operations", "majorSkillsList" : [ "Executive compensation", "Compensation strategy", "HR operations" ], "coreResponsibilities" : "Develop and implement executive compensation programs, Administer company-wide compensation and benefits programs, Conduct market research and analysis for compensation benchmarking, Manage annual salary review process, Oversee equity programs, Ensure compliance with all relevant regulations, Partner with HR Business Partners and business leaders, Manage employee relations issues, Develop and implement HR policies and procedures, Support organizational development initiatives, Manage HRIS data integrity, Prepare compensation reports for leadership", "teamCollaboration" : "Partner with HR Business Partners; Collaborate with Finance; Work with legal counsel", "projectManagementSkills" : [ "Project planning", "Execution", "Stakeholder management" ], "domainKnowledge" : "Executive compensation; Public company regulations; SEC filings; Total rewards strategy", "domainList" : [ "executive-compensation", "public-company-regulations", "sec-filings", "total-rewards-strategy" ], "domainSpecificKnowledge" : [ "Executive compensation", "Public company regulations", "SEC filings", "Total rewards strategy" ], "toolProficiency" : [ "HRIS systems", "Compensation software" ], "communicationSkills" : "Executive presentations; Report writing", "documentationSkills" : "Policy documentation; Program documentation", "problemSolvingSkills" : "Analytical skills; Problem resolution", "outcomesObjectives" : "Ensure competitive and equitable compensation; Support talent attraction and retention; Drive effective HR operations", "qualificationsBasic" : "Bachelor's degree in Human Resources, Business, or related field, 5+ years of experience in Human Resources, Experience with HRIS systems, Experience with compensation and benefits administration, Experience with employee relations and performance management", "qualificationsPreferred" : "Master's degree in Human Resources or related field preferred, SHRM-SCP or SPHR certification preferred, Experience in a public company environment preferred", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "**The Role** Moderna is seeking a Director, Executive Compensation to play a key role on the Global Total Rewards team. Reporting to the Head of Total Rewards, this position will be responsible for the design, governance, analysis, and administration of executive compensation programs that support Moderna's business strategy and talent objectives. This role serves as a trusted advisor to senior leaders and partners closely with Legal, Finance, HR, and external advisors to ensure executive compensation programs are competitive, compliant, and aligned with shareholder interests. The successful candidate is driven, curious, collaborative, and energized by the opportunity to contribute to a high-performing, mission-driven organization. **Here’s What You’ll Do** * Lead the design, implementation, and administration of executive compensation programs, including annual and long-term incentive plans * Partner with business leaders and HR colleagues to identify needs and priorities; conduct market research, internal analyses, and financial modeling to inform compensation recommendations * Evaluate and enhance executive compensation programs, policies, processes, and governance practices to support a dynamic and evolving business * Monitor executive compensation trends and stay current on regulatory, governance, disclosure, and shareholder developments impacting executive pay * Partner with Legal, Finance, and external advisors on executive compensation matters, including SEC disclosure requirements, accounting considerations, and governance practices * Develop materials and presentations for the Compensation & Talent Committee, senior leadership, and other key stakeholders to support executive compensation decisions * Support annual executive compensation planning processes, including compensation reviews, incentive design, peer group assessments, and market benchmarking * Lead the preparation and review of executive compensation disclosures for the annual proxy statement, including drafting and coordinating the Compensation Discussion & Analysis (CD&A), compensation tables, supporting narratives, and related SEC filings in partnership with Legal, Finance, and external advisors * Serve as the primary coordinator for the annual proxy process related to executive compensation, ensuring alignment across Human Resources, Legal, Finance, and external advisors * Leverage AI-enabled tools, advanced analytics, and emerging technologies to improve the efficiency, quality, and scalability of executive compensation analyses, reporting, modeling, and decision support * Act as a subject matter expert and trusted advisor on executive compensation matters, providing thoughtful guidance and recommendations to stakeholders across the organization * Ensure executive compensation program materials, analyses, and documentation are accurate, complete, and prepared on a timely basis **Here’s What You’ll Need (Basic Qualifications)** * A desire to be part of a transformational company that is Bold, Relentless, Curious, and Collaborative * 10+ years of progressive executive compensation experience, including experience supporting executive compensation programs for a publicly traded company * Strong knowledge of executive compensation design, governance, proxy disclosure requirements, Compensation Discussion & Analysis (CD&A) development, compensation tables, and Compensation & Talent Committee processes * Experience partnering with Legal, Finance, HR, and external advisors on executive compensation matters * Demonstrated experience preparing executive compensation analyses, financial models, Compensation Committee materials, proxy disclosures, and executive-level presentations * Demonstrated ability to leverage technology, analytics, and AI-enabled tools to improve business processes, generate insights, and drive operational efficiency * Excellent interpersonal, communication, and consulting skills with the ability to influence and build strong partnerships across functions and leadership levels * Ability to communicate complex compensation concepts in a clear and concise manner to diverse audiences * Advanced Excel and PowerPoint skills, including financial modeling and executive-level presentation development * Exceptional analytical, problem-solving, and project management skills, with strong attention to detail * Ability to work independently, manage multiple priorities, and operate effectively in a fast-paced environment * Ability to handle highly sensitive and confidential information with discretion * CCP (Certified Compensation Professional) and/or CECP (Certified Executive Compensation Professional) certification preferred * Experience with mergers and acquisitions is a plus * Bachelor's degree required; Master's degree preferred **Pay & Benefits** **At Moderna, we believe that when you feel your best, you can do your best work. That’s why our US benefits and global well-being resources are designed to support you—at work, at home, and everywhere in between.** * Best-in-class healthcare coverage, plus voluntary benefit programs to support your unique needs * A holistic approach to well-being, with access to fitness, mindfulness, and mental health support * Family planning benefits, including fertility, adoption, and surrogacy support * Generous paid time off, including vacation, volunteer days, sabbatical, global recharge days, and a discretionary year-end shutdown * Savings and investment opportunities to help you plan for the future * Location-specific perks and extras The salary range for this role is $167,000.00 - $300,700.00. This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An individual’s position within the salary range will be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, experience, skills, performance, and business or organizational needs.The successful candidate may be eligible for an annual discretionary bonus, other incentive compensation, or equity award, subject to company plan eligibility criteria and individual performance. **About Moderna** Since our founding in 2010, we have aspired to build the leading mRNA technology platform, the infrastructure to reimagine how medicines are created and delivered, and a world-class team. We believe in giving our people a platform to change medicine and an opportunity to change the world. By living our mission, values, and mindsets every day, our people are the driving force behind our scientific progress and our culture. Together, we are creating a culture of belonging and building an organization that cares deeply for our patients, our employees, the environment, and our communities. We are proud to have been recognized as a Science Magazine Top Biopharma Employer, a Fast Company Best Workplace for Innovators, and a Great Place to Work in the U.S. If you want to make a difference and join a team that is changing the future of medicine, we invite you to visit [modernatx.com/careers](https://www.modernatx.com/en-US/careers/life-at-moderna) to learn more about our current opportunities. **Our Working Model** As we build our company, we have always believed an in-person culture is critical to our success. Moderna champions the significant benefits of in-office collaboration by embracing a 70/30 work model. This 70% in-office structure helps to foster a culture rich in innovation, teamwork, and direct mentorship. Join us in shaping a world where every interaction is an opportunity to learn, contribute, and make a meaningful impact. Moderna is a smoke-free, alcohol-free, and drug-free work environment. **Equal Opportunities** Moderna is committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a person's race, color, sex, gender identity or expression, age, religion, national origin, ancestry or citizenship, ethnicity, disability, military or protected veteran status, genetic information, sexual orientation, marital or familial status, or any other personal characteristic protected under applicable law. Moderna is a place where everyone can grow. If you meet the Basic Qualifications for the role and you would be excited to contribute to our mission every day, please apply! Moderna is an E-Verify Employer in the United States. We consider qualified applicants regardless of criminal histories, consistent with legal requirements. **Accommodations** We’re focused on attracting, retaining, developing, and advancing our employees. By cultivating a workplace that values diverse experiences, backgrounds, and ideas, we create an environment where every employee can contribute their best. Moderna is committed to offering reasonable accommodations to qualified job applicants with disabilities. Any applicant requiring an accommodation in connection with the hiring process and/or to perform the essential functions of the position for which the applicant has applied should contact the Accommodations team at [leavesandaccommodations@modernatx.com](mailto:leavesandaccommodations@modernatx.com). #LI-KF1 -", "summaryDescription" : "Director, Executive Compensation at Moderna. Skills: Executive compensation, Compensation strategy, HR operations. Develop and implement executive compensation programs. Administer company-wide compensation and benefits programs", "postedDate" : "2026-06-16T03:46:42.406", "createdAt" : "2026-06-16T03:46:42.351", "lastUpdated" : "2026-06-16T14:41:05.620", "ingestTimestamp" : "2026-06-16T03:46:42.351", "mongoId" : "6a305611f292fd229cf24975", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "sourceUrl" : "https://modernatx.wd1.myworkdayjobs.com/M_tx/job/Cambridge-Massachusetts/Director--Executive-Compensation_R19330", "salaryAnnualMin" : 167000, "salaryAnnualMax" : 300700, "salaryBand" : "150k-200k", "hasSalary" : true, "allSkills" : [ "Compensation benchmarking", "Job evaluation", "Benefits program design", "HR policy development", "HR compliance", "Data analysis", "Executive compensation", "Compensation strategy", "HR operations", "Compensation analysis", "Benefits administration", "Employee relations", "Performance management", "HRIS management", "Talent management", "Organizational development", "Change management", "Project planning", "Execution", "Stakeholder management", "Public company regulations", "SEC filings", "Total rewards strategy", "SHRM-SCP", "SPHR", "HRIS systems", "Compensation software" ], "skillCount" : 27, "jobCategory" : "operations", "jobSubcategory" : "hr", "seniorityLevel" : "executive", "dataQualityScore" : 1.0, "_score" : 637.40656, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Biotech", "llmIndustryConfidence" : 0.98 }, { "id" : "68dd1eeace260f92cbea0c38", "title" : "Senior Executive Assistant", "company" : "Amazon Web Services", "industry" : "Administrative Support, Cloud Computing", "salary" : { "min" : 88800.0, "max" : 176000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Seattle, Washington, USA", "locations" : [ "Seattle, Washington, USA" ], "timestamp" : "2026-06-15T09:15:14.811", "fingerprint" : "497afd4e5145215b826df5dd0edd90b1db91499bfc7136d67eb1f3d57e021570", "source" : "amazon", "language" : "en", "applyUrl" : "https://account.amazon.com/jobs/3098661/apply", "externalId" : "d4286ad4-bcb7-4c56-8f06-3872a502f220", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Seattle", "state" : "Washington", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "47.6038321,-122.3300620" } ], "locationText" : "Seattle, Washington, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "Senior", "professionalSkills" : [ "Business priority understanding", "Proactive need anticipation", "Improvement driving" ], "hardSkillsList" : [ "Complex task completion", "Urgent situation response", "Quick turnaround reaction" ], "softSkillsList" : [ "Discretion" ], "hardSkills" : [ { "name" : "Complex task completion", "level" : "intermediate" }, { "name" : "Urgent situation response", "level" : "intermediate" }, { "name" : "Quick turnaround reaction", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Discretion" } ], "majorSkills" : "Executive calendar management, Travel logistics, Event planning", "majorSkillsList" : [ "Executive calendar management", "Travel logistics", "Event planning" ], "coreResponsibilities" : "Coordinate and engage leadership in planning events, Organize leadership activities, Manage leadership calendars, Orchestrate complex calendars, Schedule executive tasks, Prioritize executive appointments, Serve as liaison between leadership and stakeholders, Facilitate clear communication channels, Manage sensitive information, Execute end-to-end travel logistics, Plan staff meetings, Plan all-hands meetings, Plan executive offsites, Plan team-building activities, Order supplies, Collaborate with EA Community, Drive best practices, Implement solutions, Drive organizational efficiency, Develop tracking systems for deliverables, Maintain tracking systems for deliverables, Ensure on-time completion of commitments, Provide status updates to stakeholders", "teamCollaboration" : "Work with other EAs; Build effective relationships; Collaborate with EA Community", "domainKnowledge" : "Cloud platform; Cloud computing", "domainList" : [ "cloud-platform", "cloud-computing" ], "domainSpecificKnowledge" : [ "Cloud platform", "Cloud computing" ], "communicationSkills" : "Clear communication channels", "problemSolvingSkills" : "Complex task completion; Proactive need anticipation; Drive improvements", "qualificationsBasic" : "8+ years executive assistant experience, Experience with C-level executive calendar management, Experience with hiring process, Experience with interview process, Experience with onboarding process", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Amazon Web Services (AWS) is seeking a dedicated, resourceful, and customer obsessed Executive Assistant. This role will work with other Executive Assistants throughout the organization. This role requires attention to detail, solid organizational skills, and the ability to meet tight deadlines while juggling multiple critical requests across global teams. The ideal candidate will be a detail oriented, experienced planner with the demonstrated ability to respond effectively and efficiently while maintaining flexibility, composure and a good sense of humor. The individual in this role must understand business priorities, demonstrate the ability to proactively anticipate needs and drive improvements to build capacity for the leadership team. A high level of integrity and discretion in handling confidential information as well as professionalism in dealing with senior executives inside and outside of the company is critical. The successful candidate will possess the ability to complete complex tasks quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the whole picture. The ideal candidate must be able to work successfully in a team environment and build effective working relationships inside and outside the group. Working in a highly ambiguous environment, you will complete tasks and projects quickly and with little to no guidance, and take effective action without having to know the total picture. You will apply a superior attention to detail, great organizational skills, and the ability to meet tight deadlines and juggle multiple critical requests while maintaining flexibility, a sense of humor, and most importantly, grace under pressure. You will understand business priorities, demonstrate the ability to proactively anticipate needs, and drive improvements to build capacity for the leaders and their teams. Over time, you will build deep and trusting professional relationships with the leaders and their teams, which will blossom into strong partnerships that provide opportunity for special projects with increased responsibility and long-term career growth. Key job responsibilities * Proactively coordinate and engage with leadership in planning and organizing events, activities and calendars * Orchestrate complex calendars, scheduling requirements, and prioritization of executive's tasks and appointments across time zones according to their importance, urgency, and relevance and ensuring strategic alignment with business priorities. * Serve as a trusted liaison between executive leadership and key stakeholders, facilitating clear communication channels and managing sensitive information with the highest level of discretion * Execute end-to-end travel logistics for international and domestic trips, including complex multi-city itineraries, client-facing events, and team visits across corporate offices. * Lead the planning of events including staff meetings, all-hands meetings, executive offsites, team-building activities, supply ordering. * Collaborate with the EA Community across AWS/AmSec to drive best practices, implement solutions, and drive organizational efficiency. * Develop and maintain tracking systems for critical deliverables, ensuring on-time completion of executive and team commitments and providing regular status updates to key stakeholders. * Have fun at work and help others do the same About the team Amazon Web Services (AWS) is the world’s most comprehensive and broadly adopted cloud platform. We pioneered cloud computing and never stopped innovating - that’s why customers from the most successful startups to Global 500 companies trust our robust suite of products and services to power their businesses. Basic Qualifications: - 8+ years of executive assistant experience - Experience with C-level executive calendar management - Experience effectively managing a substantial and time-sensitive workload Preferred Qualifications: - 10+ years of senior level leadership support experience - Experience with end-to-end project management - Experience working in a matrixed organization - Experience working with large global teams Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status. Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner. Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $88,800/year in our lowest geographic market up to $176,000/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit https://www.aboutamazon.com/workplace/employee-benefits . This position will remain posted until filled. Applicants should apply via our internal or external career site.", "summaryDescription" : "Senior Executive Assistant at Amazon Web Services. Skills: Executive calendar management, Travel logistics, Event planning. Coordinate and engage leadership in planning events. Organize leadership activities", "postedDate" : "2026-06-14T02:14:58.660", "createdAt" : "2026-06-14T02:14:58.660", "lastUpdated" : "2026-06-15T09:15:14.811", "ingestTimestamp" : "2026-06-14T02:14:58.660", "mongoId" : "68dd1eeace260f92cbea0c38", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "sourceUrl" : "https://account.amazon.com/jobs/3098661/apply", "salaryAnnualMin" : 88800, "salaryAnnualMax" : 176000, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ "Complex task completion", "Urgent situation response", "Quick turnaround reaction", "Discretion", "Executive calendar management", "Travel logistics", "Event planning", "Business priority understanding", "Proactive need anticipation", "Improvement driving", "Cloud platform", "Cloud computing" ], "skillCount" : 12, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Senior", "dataQualityScore" : 1.0, "_score" : 636.0505, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2176f074d8ee00a0c1b55d", "title" : "Executive Assistant", "company" : "ASSPL - Maharashtra", "industry" : "Administrative Support, entertainment", "salary" : { "min" : 750000.0, "max" : 1200000.0, "currency" : "INR", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Executive Assistant in Mumbai, India, adjusted for mid-seniority in the technology industry." }, "location" : "Mumbai, Maharashtra, IND", "locations" : [ "Mumbai, Maharashtra, IND" ], "timestamp" : "2026-06-15T05:13:17.508", "fingerprint" : "38f2127685c7ab92b1ed7e8857f2b9ac41c9e3e6d6892ff395d16567b9a38fb0", "source" : "amazon", "language" : "en", "applyUrl" : "https://account.amazon.jobs/jobs/10436762/apply", "externalId" : "91f0560f-648a-4f41-b038-55cd9dfb7ec4", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Mumbai", "state" : "Maharashtra", "country" : "India", "continent" : "as", "source" : "llm", "workMode" : "onsite", "geo" : "19.0549990,72.8692035" } ], "locationText" : "Mumbai, Maharashtra, India", "employmentType" : "FULL_TIME", "minimumEducation" : "High school or equivalent diploma", "coreResponsibilities" : "Manage complex executive calendars, Optimize leaders' time, Plan meetings, Coordinate domestic and international travel, Manage expenses and reimbursements, Maintain organization charts, Maintain internal email aliases, Schedule special events, Coordinate meetings, Manage Senior Executive schedules, Create detailed travel itineraries, Support leader’s direct reports, Coordinate project planning, Coordinate logistics, Record minutes of meetings, Track action items, Follow up on deliverables, Handle confidential information, Handle time-sensitive matters", "teamCollaboration" : "Leaders' direct reports; Cross-functional meetings", "projectManagementSkills" : [ "Project planning" ], "toolProficiency" : [ "Microsoft Office" ], "qualificationsBasic" : "Microsoft Office products experience, Microsoft Office products knowledge", "qualificationsPreferred" : "Fast-paced, high-tech company experience", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Amazon Prime Video is seeking an enthusiastic and proactive Executive Assistant to support a set of three leaders within the APAC leadership. This role will engage in activities to increase capacity and effectiveness of the leader & leaders' direct reports and contribute to the overall department efficiency Key job responsibilities Key job responsibilities: Manage complex executive calendars across multiple time zones, optimizing leaders' time through strategic scheduling and planning meetings like staff meetings, annual business planning / reviews. Coordinate comprehensive domestic and international travel including flights, accommodations, ground transportation, and detailed itineraries Manages expenses/spending and filling reimbursement requests Maintains organisation charts and internal email aliases Schedules and coordinates special events and meetings as needed (company event, off sites, lunch/ dinner engagements/ business reviews/townhalls etc). Managing Senior Executive schedules (during their visit to India and other APAC locales) and creating detailed travel itineraries Supports leader’s direct reports with administrative work Project planning and logistics co-ordination for learning and development activities, fire-side chats, etc Records minutes of important meetings, track and follow up on action items and deliverables Handle confidential information and time-sensitive matters with discretion A day in the life The Role in One Line: Keep three leaders focused on decisions, not logistics — across four countries (especially for the APAC leaders), three time zones, and a constantly shifting calendar. Morning — Triage & Time Zone Management Resolve overnight calendar conflicts across IST/JST/AEST Confirm travel logistics and itinerary changes Process expenses and reimbursements Mid-Day — Operational Rhythm Staff meeting support: agenda, minutes, action item tracking Coordinate cross-functional meetings for leaders' direct reports Maintain org charts, aliases, and distribution lists Afternoon — Strategic Coordination Plan offsites, townhalls, and senior executive visits Manage confidential org changes and time-sensitive escalations L&D logistics: fireside chats, learning sessions, speaker coordination End of Day — Set Up Tomorrow Brief all 3 leaders on next-day priorities Confirm early-morning meetings for AU/JP (their start of day) Flag open action items and pending approvals Basic Qualifications: - Experience with Microsoft Office products and applications - High school or equivalent diploma - Knowledge of Microsoft Office products and applications Preferred Qualifications: - Experience in a fast-paced, high-tech company Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.", "summaryDescription" : "Executive Assistant at ASSPL - Maharashtra. Manage complex executive calendars. Optimize leaders' time", "postedDate" : "2026-06-14T01:30:11.909", "createdAt" : "2026-06-14T01:30:11.909", "lastUpdated" : "2026-06-15T05:13:17.508", "ingestTimestamp" : "2026-06-14T01:30:11.909", "mongoId" : "6a2176f074d8ee00a0c1b55d", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "sourceUrl" : "https://account.amazon.jobs/jobs/10436762/apply", "salaryBand" : "200k+", "hasSalary" : false, "allSkills" : [ "Project planning", "Microsoft Office" ], "skillCount" : 2, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.8888889, "_score" : 635.942, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c75f274d8ee00a093897a", "title" : "Executive Assistant", "industry" : "Operations", "salary" : { "min" : 65000.0, "max" : 95000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Executive Assistant in San Diego, adjusted for mid-seniority and the technology industry." }, "location" : "San Diego", "locations" : [ "San Diego" ], "timestamp" : "2026-06-15T09:31:48.353", "fingerprint" : "5e3a3eb22ef2532c98efdefbf9b45c4aad2402679a35ee95060fc4e38b063216", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/joist-ai/3e19ae44-630d-4a3d-88cb-d2f56145f2d7/application", "externalId" : "3e19ae44-630d-4a3d-88cb-d2f56145f2d7", "industryFunction" : { }, "structuredLocations" : [ { "city" : "San Diego", "state" : "California", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "32.7174202,-117.1627720" } ], "locationText" : "San Diego, California, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 3, "experienceMaxYears" : 5, "experienceLevel" : "Mid", "professionalSkills" : [ "Calendar management", "Time management", "Strategic thinking", "Prioritization", "Automation building", "External communications", "Triage inbound", "Handle confidential conversations", "Travel planning", "Operations coordination", "Life administration", "Vendor contract closure", "Recruiting support", "HR support" ], "hardSkillsList" : [ "Expense reconciliation", "Drafting emails" ], "hardSkills" : [ { "name" : "Expense reconciliation", "level" : "intermediate" }, { "name" : "Drafting emails", "level" : "intermediate" } ], "majorSkills" : "Executive support, Calendar Tetris, Time leakage elimination", "majorSkillsList" : [ "Executive support", "Calendar Tetris", "Time leakage elimination" ], "coreResponsibilities" : "Protect CEO's time strategically, Own complex CEO calendar, Eliminate time leakage, Kill meetings, Shorten meetings, Batch meetings, Make tradeoff calls, Build calendar reflecting priorities, Protect deep work blocks, Build automations, Be front door for CEO, Triage customer requests, Draft and send emails, Triage inbound communications, Handle confidential conversations, Plan domestic travel, Plan international travel, Coordinate trips, Run offsites, Run dinners, Run customer visits, Help lives run, Pick up discrete project, Close vendor contract, Run point on offsite, Unblock recruiting, Unblock HR", "teamCollaboration" : "Work with executives; Work with customers; Work with investors; Work with partners; Work with candidates", "domainKnowledge" : "AEC industry; Architecture engineering construction", "domainList" : [ "aec-industry", "architecture-engineering-construction" ], "domainSpecificKnowledge" : [ "AEC industry", "Architecture engineering construction" ], "toolProficiency" : [ "Google Workspace", "Slack" ], "communicationSkills" : "Customer emails; Drafting emails; Confidential conversations", "problemSolvingSkills" : "Eliminate time leakage; Make tradeoff calls; Build automations; Triage inbound; Handle confidential conversations; Unblock something", "outcomesObjectives" : "Eliminate time leakage; Build calendar reflecting priorities; Protect deep work blocks", "qualificationsBasic" : "3-5+ years supporting executives, Supported high-output executive, Planned real travel, Write well, Held confidential information, Comfortable in Google Workspace, Comfortable in Slack", "qualificationsPreferred" : "Startup experience a plus, AEC experience a bigger plus, Show judgment", "remoteFriendly" : true, "workSiteFlexibility" : "Hybrid", "rawDescription" : "We are rebuilding how architecture, engineering, and construction firms run their marketing and revenue operations. We work with the firms that design and build the physical infrastructure around us: the buildings, bridges, hospitals, transit systems, and water plants that everyone uses and almost nobody thinks about. Our team genuinely loves this industry. AEC moves billions of dollars through workflows that still rely on spreadsheets, email threads, and tribal knowledge, and our AI-powered platform replaces that mess with software that actually understands how AEC teams pursue work, win it, and deliver it. We’re early, we’re moving fast, we’re hyper customer-centric, and we’re building the system of record for AI for an industry that’s never had one. About the role This is the role for an EA who finds genuine satisfaction in being the reason everything stands up. You’ll support the CEO to start, with 1-2 additional executives added as the company grows. Every hour the CEO spends on the wrong thing is an hour we are not winning. Your job is to find and eliminate time leakage: every 10-minute context switch, every meeting that should have been a Slack, every back-and-forth that ate a Tuesday morning. You read the subtext in a customer email and know whether it needs a same-day response or a thoughtful 24-hour one. You can tell when a leader needs 30 minutes of unscheduled thinking time and protect it without being asked. Calendar Tetris is your sport. This is a hybrid role based in San Diego. In-office enough days to actually know the team, remote enough that you control your own focus time. What you’ll do 1. Protect the CEO’s time strategically without being a rigid gatekeeper (this is the job) 2. Own a complex CEO calendar across multiple time zones, with more execs added over time 3. Eliminate time leakage: kill meetings that don’t need to happen, shorten the ones that do, batch the rest 4. Make tradeoff calls on competing requests without escalating every one 5. Build a calendar that reflects real priorities, not just whoever asked loudest 6. Protect deep work blocks like they’re customer meetings 7. Build automations where you can: we rely on everyone at the company to work smart with the best available tools External communications 1. Be the front door for customers, investors, partners, and candidates reaching the CEO 2. Customers come first here; their requests get triaged with that bias and never sit 3. Draft and send emails on behalf of the CEO 4. Triage inbound: ruthlessly prioritize what gets a fast reply, what gets a holding message, what gets escalated, what waits 5. Handle confidential conversations (board, fundraising, hiring, customer issues) with the discretion the role demands Travel and operations 1. Plan domestic and occasional international travel: flights, hotels, ground, agendas, expense reconciliation 2. Coordinate trips to customer sites, which often means jobsite visits, regional AEC offices, and industry conferences (AIA, ENR events, AEC tech summits) 3. Run offsites, dinners, and customer visits in San Diego and on the road Life admin 1. Help the people you support keep their lives running so they can keep the company running 2. The judgment to know when a personal thing is blocking work and to handle it before anyone asks Backup project work 1. Occasionally pick up a discrete project end-to-end when it lands between functions 2. Early-stage means some weeks you’ll help close a vendor contract, run point on an offsite, or unblock something for recruiting or HR 3. The smallest part of the job by design, but real What you’ve done 1. 3-5+ years supporting founders or senior executives, ideally at a startup or fast-moving tech company 2. You’ve supported a high-output executive in a fast environment and you kept up 3. You’ve planned real travel, not just booked a flight; you know what to do when the 6am to JFK cancels at 4am 4. You write well. 5. You’ve held confidential information and never been the leak 6. Comfortable in Google Workspace, Slack, and whatever new tool we throw at you next month What makes someone great here 1. You over-communicate by default and never make people wonder what’s happening 2. You ask “why” before you ask “how”: understand the goal, then build the plan 3. You don’t wait for a process to exist before you can use one; you build the process 4. Nothing falls through the cracks on your watch 5. You bring up problems with a proposed answer attached 6. You feel a customer’s urgency the same way the CEO does 7. Curious about AEC or excited to learn it; this industry rewards people who actually engage with how things get built 8. Startup experience is a plus, AEC experience is a bigger plus, neither is required if you can show the judgment", "summaryDescription" : "Executive Assistant. Skills: Executive support, Calendar Tetris, Time leakage elimination. Protect CEO's time strategically. Own complex CEO calendar", "createdAt" : "2026-06-14T06:35:01.077", "lastUpdated" : "2026-06-15T09:31:48.353", "ingestTimestamp" : "2026-06-14T06:35:01.077", "mongoId" : "6a2c75f274d8ee00a093897a", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 65000, "salaryAnnualMax" : 95000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Expense reconciliation", "Drafting emails", "Executive support", "Calendar Tetris", "Time leakage elimination", "Calendar management", "Time management", "Strategic thinking", "Prioritization", "Automation building", "External communications", "Triage inbound", "Handle confidential conversations", "Travel planning", "Operations coordination", "Life administration", "Vendor contract closure", "Recruiting support", "HR support", "AEC industry", "Architecture engineering construction", "Google Workspace", "Slack" ], "skillCount" : 23, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "_score" : 635.42926, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2ca08174d8ee00a09a26de", "title" : "Executive Assistant", "company" : "Higgsfield AI", "industry" : "G&A", "salary" : { "min" : 110000.0, "max" : 145000.0, "currency" : "USD", "frequency" : "Yearly" }, "location" : "San Francisco Bay Area", "locations" : [ "San Francisco Bay Area" ], "timestamp" : "2026-06-15T04:54:17.895", "fingerprint" : "89d85c63aa6ff01aa43c3e527340cbc2bd049656f0360a7f0c54401b994aaa52", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/higgsfieldai/7a0f6a6c-4be3-4f31-a0b7-30bfdd4f09aa/application", "externalId" : "7a0f6a6c-4be3-4f31-a0b7-30bfdd4f09aa", "industryFunction" : { }, "structuredLocations" : [ { "city" : "San Francisco", "state" : "California", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "37.7879363,-122.4075201" } ], "locationText" : "San Francisco, California, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "Senior", "professionalSkills" : [ "Project management", "Business judgment", "Problem-solving" ], "majorSkills" : "Executive support, Calendar management, Travel coordination", "majorSkillsList" : [ "Executive support", "Calendar management", "Travel coordination" ], "coreResponsibilities" : "Manage complex calendars, Coordinate travel, Assist with events, Prepare executives for meetings, Act as strategic gatekeeper, Help prioritize opportunities, Track action items, Ensure follow-through, Coordinate leadership meetings, Coordinate board meetings, Coordinate investor meetings, Coordinate executive offsites, Draft executive communications, Edit executive communications, Manage executive communications, Partner with executives, Maximize efficiency, Maximize productivity, Maximize effectiveness, Handle confidential information, Serve as liaison, Coordinate with Finance, Coordinate with Legal, Coordinate with Recruiting, Coordinate with Operations, Coordinate with People teams, Manage logistics for investors, Manage logistics for board members, Manage logistics for customers, Manage logistics for partners, Manage logistics for candidates, Support strategic initiatives, Support special projects, Create structure, Drive operational excellence, Coordinate office logistics, Coordinate workplace vendors, Support company events, Support leadership offsites, Support team gatherings, Assist with visitor hospitality, Assist with candidate hospitality, Assist with investor hospitality, Ensure office spaces organized, Ensure office spaces professional, Support onboarding logistics, Support workplace coordination", "teamCollaboration" : "Internal stakeholders; External stakeholders; Finance team; Legal team; Recruiting team; Operations team; People team; Investors; Board members; Customers; Partners; Candidates; People Operations; IT", "projectManagementSkills" : [ "Project management" ], "domainKnowledge" : "Venture Capital; Private Equity; Management Consulting; Investment Banking; High-growth Technology", "domainList" : [ "venture-capital", "private-equity", "management-consulting", "investment-banking", "high-growth-technology" ], "domainSpecificKnowledge" : [ "Venture Capital", "Private Equity", "Management Consulting", "Investment Banking", "High-growth Technology" ], "communicationSkills" : "Written communication; Verbal communication", "problemSolvingSkills" : "Problem-solving", "specialRequirements" : "Must be able to travel", "qualificationsBasic" : "3-6+ years Executive Assistant experience, Support C-level executives, Support founders, Support managing partners, Support executive leadership teams, Support founders or CEOs, Exceptional organizational skills, Exceptional project management skills, Outstanding written communication, Outstanding verbal communication, Business judgment, Problem-solving skills, Manage multiple priorities, Minimal direction, High professionalism, High discretion, High confidentiality, Must be able to travel", "qualificationsPreferred" : "Experience supporting founders/CEOs in VC, Experience supporting founders/CEOs in PE, Experience supporting founders/CEOs in consulting, Experience supporting founders/CEOs in investment banking, Experience supporting founders/CEOs in high-growth tech", "remoteFriendly" : true, "rawDescription" : "ABOUT HIGGSFIELD Higgsfield AI is the leading video AI company redefining synthetic media on socials. The company is entering its next stage of scale with $300M+ run-rate sales in just over 12 months after launch, and $130M Series A. ROLE OVERVIEW We are seeking an exceptional Executive Assistant to serve as a trusted partner to our Chief Executive Officer/Founder and Chief Strategy Officer/Co-founder. This role is responsible for providing high-level executive support, maximizing executive effectiveness, and ensuring seamless day-to-day operations for company leadership. You will operate at the center of the organization, helping leaders stay focused on the highest-impact priorities by managing complex schedules, coordinating critical activities, streamlining communication, and driving operational excellence. The ideal candidate is proactive, highly organized, and thrives in fast-paced, high-growth environments where priorities shift quickly and discretion is essential. The ideal candidate has experience supporting founders, CEOs, managing partners, or senior executives in environments such as venture capital, private equity, management consulting, investment banking, or high-growth technology companies. KEY RESPONSIBILITIES EXECUTIVE SUPPORT - Manage highly complex calendars across multiple time zones and competing priorities. - Coordinate domestic and international travel, including detailed itineraries, visas, accommodations, and last-minute changes. - Assist with in-person events/appearances (must be able to travel). - Prepare executives for meetings by assembling agendas, briefing materials, presentations, and supporting documentation. - Act as a strategic gatekeeper and thought partner, helping prioritize opportunities, meetings, and requests. - Track action items and ensure follow-through across executive meetings and company initiatives. - Coordinate leadership team meetings, board meetings, investor meetings, and executive offsites. - Draft, edit, and manage executive communications and correspondence. - Partner closely with executives to maximize efficiency, productivity, and effectiveness. - Handle confidential and highly sensitive information with exceptional judgment and discretion. CROSS-FUNCTIONAL COORDINATION - Serve as a key liaison between executives and internal and external stakeholders. - Coordinate with Finance, Legal, Recruiting, Operations, and People teams on executive priorities. - Manage logistics for investors, board members, customers, partners, and candidates. - Support strategic initiatives and special projects as assigned by leadership. - Help create structure and operational excellence in a fast-moving, high-growth environment. OFFICE OPERATIONS & WORKPLACE SUPPORT - Coordinate office logistics and workplace vendors as needed. - Support planning and execution of company events, leadership offsites, and team gatherings. - Assist with visitor, candidate, and investor hospitality. - Help ensure office spaces are organized, professional, and operating smoothly. - Support onboarding logistics and workplace coordination in partnership with People Operations and IT. KNOWLEDGE, SKILLS, AND QUALIFICATIONS - 3-6+ years of Executive Assistant experience supporting C-level executives, founders, managing partners, or executive leadership teams. - Experience supporting senior executives within one or more of the following environments: - Venture Capital - Private Equity - Management Consulting - Investment Banking - Hypergrowth Technology Companies - Demonstrated experience supporting founders or CEOs in fast-paced organizations. - Exceptional organizational and project management skills. - Outstanding written and verbal communication abilities. - Strong business judgment and problem-solving skills. - Ability to manage multiple priorities with minimal direction. - High level of professionalism, discretion, and confidentiality. - Must be able to travel. COMPENSATION & BENEFITS We offer a competitive and thoughtfully structured compensation package designed to align with impact and growth. Base Salary: The anticipated salary range for this role is $110,000 - $145,000, depending on experience, skills, and location. In addition to cash compensation, we offer equity and a comprehensive benefits package to support you both professionally and personally. Higgsfield AI is an equal opportunity employer. We are committed to building a diverse and inclusive team and do not discriminate on the basis of race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic.", "summaryDescription" : "Executive Assistant at Higgsfield AI. Skills: Executive support, Calendar management, Travel coordination. Manage complex calendars. Coordinate travel", "createdAt" : "2026-06-14T02:15:05.103", "lastUpdated" : "2026-06-15T04:54:17.895", "ingestTimestamp" : "2026-06-14T02:15:05.103", "mongoId" : "6a2ca08174d8ee00a09a26de", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 110000, "salaryAnnualMax" : 145000, "salaryBand" : "100k-150k", "hasSalary" : true, "allSkills" : [ "Executive support", "Calendar management", "Travel coordination", "Project management", "Business judgment", "Problem-solving", "Venture Capital", "Private Equity", "Management Consulting", "Investment Banking", "High-growth Technology" ], "skillCount" : 11, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Senior", "dataQualityScore" : 0.8888889, "_score" : 635.1497, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c6af374d8ee00a090f713", "title" : "Senior Executive Assistant", "company" : "Launch Potato", "salary" : { "min" : 75000.0, "max" : 105000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Senior Executive Assistant in Delray Beach, FL, adjusted for seniority and industry." }, "location" : "United States", "locations" : [ "United States" ], "timestamp" : "2026-06-16T03:18:16.020", "fingerprint" : "6f8f85edf84127bf89564b6d73ee51e6838df9582b0ef2ee9f11215cd0816580", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/launch2/jobs/6022072004", "externalId" : "6022072004", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Delray Beach", "state" : "Florida", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "26.4614625,-80.0728201" } ], "locationText" : "Delray Beach, Florida, United States", "experienceMinYears" : 5, "experienceMaxYears" : 7, "experienceLevel" : "Senior", "rawDescription" : "WHO ARE WE? Launch Potato is a profitable digital media company that reaches over 30M+ monthly visitors through brands such as FinanceBuzz, All About Cookies, and OnlyInYourState. As The Discovery and Conversion Company, our mission is to connect consumers with the world’s leading brands through data-driven content and technology. Headquartered in South Florida with a remote-first team spanning over 15 countries, we’ve built a high-growth, high-performance culture where speed, ownership, and measurable impact drive success. WHY JOIN US? At Launch Potato, you’ll accelerate your career by owning outcomes, moving fast, and driving impact with a global team of high-performers. This role requires working in our Delray Beach office 4 days per week. The Role This role sits at the intersection of executive operations, personal assistant support, and company events. As Launch Potato has scaled to nearly 200 people across 18 countries, executive ops complexity has outpaced what ad-hoc support can sustain. This role consolidates all three into a single dedicated owner so leadership stays focused on the business. The mission: keep C-suite running at maximum effectiveness and own every internal and external event end-to-end. Our events are extremely important; there needs to be a passion and level of detail that matches what our Fortune 100 partners expect. This person is in the room at industry conferences and C-level partner dinners, not just coordinating behind the scenes. What You'll Bring 5-7+ years of EA experience; 3+ years supporting C-suite or President-level leaders Demonstrated experience supporting multiple C-suite executives simultaneously with competing priorities End-to-end event ownership across industry conferences and internal company events Vendor sourcing, contract negotiation, and budget reconciliation experience Strong proficiency in Google Sheets (Excel also acceptable) Proficiency in Google Workspace, Slack, Concur, and Calendly What You'll Own Executive Support Schedule management across multiple C-suite executives, balancing strategic priorities and competing time-sensitive demands Inbox ownership: draft responses, maintain follow-ups, proactively flag urgent communications Meeting coordination: agendas, pre-reads, follow-ups, and execution Executive travel and personal logistics Confidentiality and professional judgment across all executive interactions Event Coordination End-to-end conference logistics: registration, hotel blocks, travel, swag, booth and sponsorship coordination Conference schedule management: pre-booked meetings, dinners, and networking External-facing client entertainment and partner events during conferences Internal company events: All Hands, offsites, holiday parties, and culture events (in-person and virtual) Vendor sourcing, contract negotiation, and budget ownership and reconciliation Forward-looking event calendar, run-of-show documents, and post-event recaps Operations and Administration NDAs, expense reports, budget tracking, swag orders, and routine deliverables Proactive identification and resolution of administrative bottlenecks Liaison between C-suite and Finance, Sales, Account Management, and the Executive Team Vendor relationship management across venues, caterers, hotels, and AV Traits of Success Exceptional organization and attention to detail Ownership-driven: sees problems before being asked, resolves without prompting High emotional intelligence and professional judgment Comfortable managing ambiguity and competing priorities without losing detail Strong written and verbal communication; represents the company credibly at the executive level Discretion and trustworthiness with sensitive information Urgency and follow-through Tech savvy: leverages AI to automate/speed up manual work, creates systems in gsuite that ensure accountability, etc. Who Won't Succeed Here Waits for explicit instructions instead of taking ownership Struggles with technology: we are tech forward so this person needs to be a pro in our systems listed above Can't build cross-functional relationships in a remote environment Gets overwhelmed managing executive support and event logistics simultaneously Lacks the organizational discipline or pace this role demands Total Compensation Base salary is set according to market rates for the nearest major metro and varies based on Launch Potato’s Levels Framework. Your compensation package includes a base salary, profit-sharing bonus, and competitive benefits. Launch Potato is a performance-driven company, which means once you are hired, future increases will be based on company and personal performance, not annual cost of living adjustments. Want to accelerate your career? Apply now! Since day one, we've been committed to having a diverse, inclusive team and culture. We are proud to be an Equal Employment Opportunity company. We value diversity, equity, and inclusion. We do not discriminate based on race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.", "summaryDescription" : "Senior Executive Assistant at Launch Potato", "postedDate" : "2026-06-14T21:46:46.227", "createdAt" : "2026-06-14T21:46:46.227", "lastUpdated" : "2026-06-16T03:18:16.020", "ingestTimestamp" : "2026-06-14T21:46:46.227", "mongoId" : "6a2c6af374d8ee00a090f713", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 75000, "salaryAnnualMax" : 105000, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Senior", "dataQualityScore" : 0.7777778, "_score" : 632.7482, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Media", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2ca3e674d8ee00a09ae800", "title" : "Executive Assistant", "company" : "Isomorphic Labs", "industry" : "Biotech", "salary" : { "min" : 65000.0, "max" : 95000.0, "currency" : "GBP", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Executive Assistant in London, UK, adjusted for seniority and the biotech industry." }, "location" : "London, England, United Kingdom", "locations" : [ "London", "England", "United Kingdom" ], "timestamp" : "2026-06-15T09:00:29.917", "fingerprint" : "4d2727286bacdcbde1ceb99812881c85f2e91071444b9892e8b9a0af078721fb", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/isomorphiclabs/jobs/6022019004", "externalId" : "6022019004", "industryFunction" : { }, "structuredLocations" : [ { "city" : "London", "state" : "England", "country" : "United Kingdom", "continent" : "eu", "source" : "llm", "workMode" : "hybrid", "geo" : "51.5074456,-0.1277653" } ], "locationText" : "London, England, United Kingdom", "professionalSkills" : [ "Executive logistics management", "Data gathering coordination", "Priority resolution" ], "hardSkillsList" : [ "Calendar management", "Meeting coordination", "Data submission" ], "softSkillsList" : [ "Confidentiality" ], "hardSkills" : [ { "name" : "Calendar management", "level" : "intermediate" }, { "name" : "Meeting coordination", "level" : "intermediate" }, { "name" : "Data submission", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Confidentiality" } ], "majorSkills" : "Executive support, Logistics management, Confidentiality", "majorSkillsList" : [ "Executive support", "Logistics management", "Confidentiality" ], "coreResponsibilities" : "Manage complex executive logistics, Maintain strict confidentiality, Manage executive calendars, Coordinate high-volume meetings, Coordinate critical data gathering, Resolve conflicting priorities, Guarantee accurate submission, Guarantee timely submission, Maintain confidentiality in communications, Act as representative of leadership, Anticipate executive needs, Solve operational challenges", "teamCollaboration" : "Interdisciplinary team; Senior Leadership; External suppliers; External companies", "projectManagementSkills" : [ "Project management methodologies" ], "domainKnowledge" : "Drug discovery; Machine learning; Biotech; Pharma", "domainList" : [ "drug-discovery", "machine-learning", "biotech", "pharma" ], "domainSpecificKnowledge" : [ "Drug discovery", "Machine learning", "Biotech", "Pharma" ], "communicationSkills" : "External communications; Internal communications", "problemSolvingSkills" : "Creative problem-solving; Operational challenges", "specialRequirements" : "Come into office 3 days a week", "outcomesObjectives" : "Drive organisation's mission forward; Deliver high-impact support; Contribute to success of leaders", "qualificationsBasic" : "Manage complex executive logistics, Maintain strict confidentiality, Coordinate high-volume meetings, Coordinate critical data gathering, Act as professional representative", "qualificationsPreferred" : "Project management methodologies experience, Support complex multi-stage projects, Fast-paced biotech experience, Pharma environment experience, Partner with third-party vendors, Manage third-party vendors, Primary contact for external suppliers, Primary contact for external companies", "remoteFriendly" : true, "workSiteFlexibility" : "Hybrid", "rawDescription" : "Isomorphic Labs is applying frontier AI to help unlock deeper scientific insights, faster breakthroughs, and life-changing medicines with an ambition to solve all disease. The future is coming. A future enabled and enriched by the incredible power of machine learning. A future in which diseases are curtailed or cured starting with better and faster drug discovery. Come and be part of an interdisciplinary team driving groundbreaking innovation and play a meaningful role in contributing towards us achieving our ambitious goals, while being a part of an inspiring and collaborative culture. The world we want tomorrow is the one we’re building today. It starts with the culture at this company. It starts with you. About Iso Isomorphic Labs (IsoLabs) was launched in 2021 to advance human health by building on and beyond the Nobel-winning AlphaFold system. Since then, our interdisciplinary team of drug discovery experts and machine learning specialists has built powerful new predictive and generative AI models that accelerate scientific discovery at digital speed. Our name comes from the belief that there is an underlying symmetry between biology and information science. By harnessing AI’s powerful capabilities, we can use it to model complex biological phenomena to help design novel molecules, anticipate how drugs will perform and develop innovative medicines to treat and cure some of the world’s most devastating diseases. We have built a world-leading drug design engine comprising AI models that are capable of working across multiple therapeutic areas and drug modalities. We are continually innovating on model architecture and developing cutting-edge capabilities to advance rational drug design. Every day, and with each new breakthrough, we’re getting closer to the promise of digital biology, and achieving our ambitious mission to one day solve all disease with the help of AI. Your impact Your role is pivotal. You’ll provide essential support that empowers our Senior Leadership to drive the organisation's mission forward. Your ability to seamlessly manage complex priorities and anticipate needs transforms support into a true strategic partnership. This position will constantly challenge you to apply creative problem-solving to maintain uncompromising attention to detail, while operating with speed and efficiency. You’ll deliver consistent, high-impact support, directly contributing to the success of key leaders in our evolving organisation. What you will do You’ll expertly manage complex executive logistics, ensuring maximum efficiency, while maintaining strict confidentiality across all internal and external engagements. Executive Calendar Management: Efficiently manage complex executive calendars, coordinating high-volume meetings (in-person and virtual) across multiple time zones with speed and accuracy. Process Management: Coordinate critical data gathering for key management reviews, working with Senior Leadership to resolve conflicting priorities and guarantee accurate, timely submission. Communication: Maintain the highest level of confidentiality in all internal and external communications, acting as an authoritative and professional representative of the leadership team. Meetings comfortable with ambiguity; ability to pivot quickly as priorities shift in a fast-moving, evolving environment. Highly proactive, expertly anticipating the needs of Senior Leadership and solving operational challenges before they impact executive workflow. Nice to have: Experience applying project management methodologies or supporting complex, multi-stage projects. Experience operating within a fast-paced biotech, pharma, or similarly complex professional environment. Proven success in partnering with and managing third-party vendors and acting as the primary point of contact for external suppliers and companies. Culture and values We are guided by our shared values. It's not about finding people who think and act in the same way. These values help to guide our work and will continue to strengthen it. Thoughtful Thoughtful at Iso is about curiosity, creativity and care. It is about good people doing good, rigorous and future-making science every single day. Brave Brave at Iso is about fearlessness, but it’s also about initiative and integrity. The scale of the challenge demands nothing less. Determined Determined at Iso is the way we pursue our goal. It’s a confidence in our hypothesis, as well as the urgency and agility needed to deliver on it. Because disease won’t wait, so neither should we. Together Together at Iso is about connection, collaboration across fields and catalytic relationships. It’s knowing that transformation is a group project, and remembering that what we’re doing will have a real impact on real people everywhere. Creating an extraordinary company We believe that to be successful we need a team with a range of skills and talents. We're building an environment where collaboration is fundamental, learning is shared and every employee feels supported and able to thrive. We value unique experiences, knowledge, backgrounds, and perspectives, and harness these qualities to create extraordinary impact. We are committed to equal employment opportunities regardless of sex, race, religion or belief, ethnic or national origin, disability, age, citizenship, marital, domestic or civil partnership status, sexual orientation, gender identity, pregnancy or related condition (including breastfeeding) or any other basis protected by applicable law. If you have a disability or additional need that requires accommodation, please do not hesitate to let us know. Hybrid working It’s hugely important for us to share knowledge and build strong relationships with each other, and we find it easier to do this if we spend time together in person. This is why we follow a hybrid model, and would require you to be able to come into the office 3 days a week (currently Tuesday, Wednesday, and one other day depending on which team you’re in). If you have additional needs that would prevent you from following this hybrid approach, we’d be happy to talk through these if you’re selected for an initial screening call. Please note that when you submit an application, your data will be processed in line with our privacy policy. >> Click to view other open roles at Isomorphic Labs", "summaryDescription" : "Executive Assistant at Isomorphic Labs. Skills: Executive support, Logistics management, Confidentiality. Manage complex executive logistics. Maintain strict confidentiality", "postedDate" : "2026-06-14T03:39:50.400", "createdAt" : "2026-06-14T03:39:50.400", "lastUpdated" : "2026-06-15T09:00:29.917", "ingestTimestamp" : "2026-06-14T03:39:50.400", "mongoId" : "6a2ca3e674d8ee00a09ae800", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "50k-75k", "hasSalary" : false, "allSkills" : [ "Calendar management", "Meeting coordination", "Data submission", "Confidentiality", "Executive support", "Logistics management", "Executive logistics management", "Data gathering coordination", "Priority resolution", "Project management methodologies", "Drug discovery", "Machine learning", "Biotech", "Pharma" ], "skillCount" : 14, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Executive", "dataQualityScore" : 0.7777778, "_score" : 628.174, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Biotech", "llmIndustryConfidence" : 0.95 } ], "status" : 200, "message" : "OK", "pagination" : { "page" : 0, "limit" : 50, "totalCount" : 53480, "totalPages" : 1070, "hasNext" : true, "hasPrevious" : false } }

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