Texas Workforce Commission
Government
ExecutiveAssistantII
Neural analysis suggests this role is
optimal for Senior candidates.
“Executive Assistant II at Texas Workforce Commission. Skills: Executive assistance, Administrative support, Schedule management, Confidentiality. Provide administrative assistance to Division Director. Provide technical assistance to Division Director”
Industry & Context.
Problem-solving skills; Analyze work problems; Interpret complex policies; Make decisions quickly; Critical thinking
Up to 20% travel within Texas, Must be a Texas resident, Willing to relocate to Texas, Requires sponsorship for employment visa
What They're Looking For.
Must Have
Six years full-time experience in responsible position, Thorough knowledge of agency programs, Thorough knowledge of business management practices, Thorough knowledge of clerical administration, Experience organizing support services, Experience coordinating program operations, Experience analyzing work problems, Experience interpreting complex policies
Nice to Have
Relevant academic credits applied toward experience
What You'll Do.
Provide administrative assistance to Division Director
Provide technical assistance to Division Director
Manage Division Director's schedule
Assist with three department directors' schedules
Coordinate meetings and calls
Send calendar appointment invitations
Block out time slots for projects
Enter purchase requisitions for supplies
Enter purchase requisitions for training
Enter purchase requisitions for other items
Handle confidential communications
Prepare confidential information
Verify confidential documents
Process confidential reports
Maintain confidential forms
Manage records of time for direct reports
Manage records of leave for direct reports
Prepare travel arrangements
Complete travel request forms
Complete travel reimbursement forms
Adhere to travel requirements
Review Division Director's e-mail
Receive telephone calls for Division Director
Respond to inquiries regarding program processes
Respond to inquiries regarding program requirements
Assist with human resource activities
Track human resource deadlines
Calendar human resource reminders
Organize division-level personnel files
Audit division-level personnel files
Maintain confidentiality of personnel files
Develop distribution procedures
Develop tracking procedures
Ensure deadlines are met for assignments
Ensure deadlines are met for projects
Ensure deadlines are met for action plans
Ensure deadlines are met for legislative inquiries
Coordinate work between departments
Coordinate work between management
Develop administrative procedures
Oversee administrative procedures
Organize divisional digital filing systems
Organize divisional paper filing systems
Maintain divisional digital filing systems
Maintain divisional paper filing systems
Monitor office supply levels
Review correspondence
Perform other duties as assigned
How You'll Work.
Team & Collaboration
Coordinate work between departments; Coordinate work between management; Collaborative team environment
Communication Scope
Communicate effectively
Process & Methodology
Overseeing administrative operations, Tracking procedures, Action plans
Full Job Description
WHO WE ARE: Texas Workforce Commission connects people with careers across the state. While we are based in Austin on the north lawn of the Texas State Capitol, we have offices statewide. We're a Family Friendly Certified Workplace with competitive salaries, extensive opportunities for training and development, and fantastic benefits. This position is located at 1411 Brazos Street, Austin, Texas in the UI and Regulation Division. TWC is not considering applications from individuals who require sponsorship for an employment visa, including those currently on student or postgraduate visas. You must be a Texas resident to work for the Texas Workforce Commission or willing to relocate to Texas. WHO YOU ARE: The Unemployment Insurance (UI) department is looking for an Executive Assistant II. The ideal candidate will have good organizational skills, strong attention to detail and the ability to handle multiple priorities while meeting strict deadlines. WHAT YOU WILL DO: This posting is for an Executive Assistant II, which performs advanced (senior-level) professional assistance work for an executive. Work involves overseeing high-level administrative operations of a division. May supervise the work of others. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment. YOU WILL BE TRUSTED TO: -Provide highly responsible administrative and technical assistance to the Division Director (DD). - Manage the DD's schedule and assist with three department directors’ schedules, including coordinating with other assistants to schedule meetings/calls, sending calendar appointment invitations, and blocking out time slots for projects/tasks. -Enter purchase requisitions as needed for supplies, training, and other items for the DD’s office. -Handle, prepare, verify, process and maintain confidential communications, information, documents, reports and forms. -Manage records of time and leave for the DD’s direct reports, and under
Applying for this Executive Assistant II role?
Most applicants get filtered before a human reads their resume. See if yours makes the cut.
How to Apply on Taleo (Oracle)
- Taleo is older software — paste plain text resume content to avoid formatting issues.
- Avoid special characters, tables, and columns in your resume for this ATS.
- The application may time out on inactivity — copy your answers to a text editor as backup.
ANONYMOUS · UNFILTERED
What do employees actually say about Texas Workforce Commission?
Real rants from real employees. Read before you apply.