Tillo
Technology
ExecutiveAssistant
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Executive Assistant at Tillo. Skills: Executive Assistant, Senior leadership support, Scheduling, Coordination. Manage and optimise CEO's inbox. Schedule meetings, appointments, travel”
What You'll Achieve.
Maximise CEO impact and effectiveness; Ensure business activities progress smoothly; Enable CEO maximum effectiveness; Create leverage across organisation
Industry & Context.
Problem-solving ability; Identify solutions
US working hours, 12pm - 7pm SAST, 3 days week in office
What They're Looking For.
Must Have
Previous EA/PA/Chief of Staff support experience, Support C-suite executives, Manage competing priorities, Time management skills, Work independently, Google Workspace skills, Create presentations, documentation, reports, Manage expenses, budgets, invoices, High discretion, professionalism, confidentiality
Nice to Have
Experience in scale-up/high-growth environment, Experience with Notion, Support multiple global stakeholders, Experience planning leadership offsites, Exposure to AI tools, Experience improving administrative processes
What You'll Do.
Manage and optimise CEO's inbox
Anticipate scheduling conflicts
Ensure efficient time utilisation
Arrange national and international travel
Plan travel itineraries
Secure visa requirements
Act as primary point of contact
Screen and prioritise communications
Ensure timely responses
Prepare meeting agendas
Take detailed minutes
Ensure timely follow-up
Process and reconcile CEO's expenses
Organise confidential files and documents
Maintain confidential information
Conduct research on topics
Prepare reports or summaries
Assist with planning company events
Assist with internal meetings
Support Workplace Manager
Support CEO with office management
Liaise with building management
Top up snacks and drinks
Undertake special projects
Assist with ad-hoc projects
How You'll Work.
Team & Collaboration
Collaborate with colleagues globally; Serve customers globally
Communication Scope
Draft correspondence; Professional responses
Full Job Description
- Who we’re looking for: We’re looking for an Executive Assistant to partner closely with our US-based CEO, helping maximise their impact and effectiveness across the business. This role suits someone who thrives in fast-paced environments, loves bringing structure to complexity, and takes pride in ensuring things run seamlessly behind the scenes You’ll act as a trusted partner to the CEO, managing priorities, coordinating schedules, facilitating communication, and ensuring that critical business activities progress smoothly. This is a unique opportunity to work at the heart of a fast-scaling global business, gaining exposure to senior leadership, strategic initiatives, and key business decisions 🌟 - The challenge: Enable the CEO to operate at maximum effectiveness by proactively managing competing priorities, streamlining workflows, coordinating complex logistics, and ensuring nothing falls through the cracks. You’ll balance strategic support with day-to-day operational execution, helping create leverage across the organisation as Tillo continues to scale 🚀 - Where you’ll work: This role will be based in Cape Town, you'll be part of our global team, collaborating with colleagues and serving customers across the UK, USA, Australia, South Africa, and beyond. This role will work from our Cape Town office 3 days week 🏢 NOTE: The role requires US working hours, 12pm - 7pm SAST. The Tillo Difference https://www.tillo.io/the-tillo-difference We're in the business of rewards and incentives, so we know a thing or two about the importance of giving back. We can't grow as a business without growing as individuals, so we are committed to providing a workplace where passionate, driven individuals can thrive. We value collaboration, trust, positivity, and a willingness to learn - only by working as a team will we reach our goals. We’re the market leader in the UK and are active in a number of other markets including USA, Europe, Australia and India. 🌎 Day to day this role wi
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