Zipline
Logistics
ExecutiveAssistant,TechnicalExecutiveLeadership
“Executive Assistant, Technical Executive Leadership at Zipline. Skills: Executive support, Technical environments, Calendar management, Follow-through. Manage calendars and priorities. Manage operating cadence”
Industry & Context.
Practical problem solvers
What They're Looking For.
Must Have
7+ years Executive Assistant experience, Support senior technical leaders, Handle confidential information, Operate in technical environments, Manage calendars and meetings, Manage travel and logistics, Support recruiting workflows, High ownership and follow-through, Protect executive focus, Attention to detail, Service-oriented mindset
Nice to Have
Support engineering leaders, Support product leaders, Support operations leaders, Support hardware leaders, Support software leaders, Support robotics leaders, Support aerospace leaders, Support manufacturing leaders, Support infrastructure leaders
What You'll Do.
Manage calendars and priorities
Manage operating cadence
Own complex calendar management
Prepare leaders for meetings
Gather agendas and context
Gather open decisions
Gather follow-up items
Coordinate critical forums
Ensure decisions are captured
Ensure owners are captured
Ensure deadlines are captured
Ensure revisit dates are captured
Ensure open questions are captured
Support escalation hygiene
Route topics to leaders
Route topics to forums
Route topics to timelines
Maintain visibility on status
Maintain visibility on next steps
Coordinate domestic travel
Coordinate international travel
Plan meeting preparation
Plan contingency planning
Support recruiting workflows
Support hiring workflows
Follow up with candidates
Manage confidential processes
Represent leaders professionally
Represent leaders with clarity
Represent leaders with warmth
Represent leaders with high standards
Identify ways to improve information flow
Identify ways to improve meeting preparation
Identify ways to improve decision capture
Identify ways to improve follow-through
How You'll Work.
Team & Collaboration
Cross-functional escalations; Senior executives; Engineers; Program managers; Operations leaders; Recruiting; People Partners; Field teams
Communication Scope
Written communication; Verbal communication
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