{ "count" : 55446, "data" : [ { "id" : "69ce9c452beec4dd3d79d476", "title" : "Executive Assistant to the Dean (HR Title: Executive Assistant 2)", "company" : "SMU", "salary" : { "min" : 65000.0, "max" : 85000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "The estimation is based on the market baseline for an Executive Assistant 2 in Dallas, with adjustments for the education industry and mid-seniority level." }, "location" : "TX-Dallas", "locations" : [ "TX-Dallas" ], "timestamp" : "2026-06-16T00:11:23.352", "fingerprint" : "b7d8fea0f1cb3cb6e47acab740be6524d27fc21bbdd69c4db286f67434645413", "source" : "taleo", "language" : "en", "applyUrl" : "https://smu.taleo.net/careersection/ex/jobdetail.ftl?job=75872", "externalId" : "75872", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Dallas", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "32.7762719,-96.7968559" } ], "locationText" : "Dallas, Texas, United States", "coreResponsibilities" : "Provide administrative support, Manage calendars, Coordinate meetings, Prepare reports, Handle correspondence, Assist with special projects", "qualificationsBasic" : "Bachelor's degree, 3 years of experience", "qualificationsPreferred" : "Master's degree, 5 years of experience", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Salary Range: Salary commensurate with experience and qualifications About SMU SMU’s more than 12,000 diverse, high-achieving students come from all 50 states and over 80 countries to take advantage of the University’s small classes, meaningful research opportunities, leadership development, community service, international study and innovative programs. SMU serves approximately 7,000 undergraduates and 5,000 graduate students through eight degree-granting schools: Dedman College of Humanities and Sciences , Cox School of Business , Lyle School of Engineering , Meadows School of the Arts , Simmons School of Education and Human Development , Dedman School of Law , Perkins School of Theology and Moody School of Graduate and Advanced Studies . SMU is data driven, and its powerful supercomputing ecosystem – paired with entrepreneurial drive – creates an unrivaled environment for the University to deliver research excellence. Now in its second century of achievement, SMU is recognized for the ways it supports students, faculty and alumni as they become ethical, enterprising leaders in their professions and communities. SMU’s relationship with Dallas – the dynamic center of one of the nation’s fastest-growing regions – offers unique learning, research, social and career opportunities that provide a launch pad for global impact. SMU is nonsectarian in its teaching and committed to academic freedom and open inquiry. About the Department: The Simmons School of Education and Human Development works to advance education, human flourishing, and community wellbeing through evidence-based practice, collaborative partnerships, and innovative research centers. Simmons offers nationally recognized graduate programs across Applied Physiology & Sport Management, Counseling, Education Policy & Leadership, Human-Centered Interdisciplinary Studies, and Teaching & Learning, and its EdD/PhD pathways. The School also offers undergraduate programs in Educational Studies, Sport Management, Sport Performance Leadership, and Applied Physiology & Health Management, preparing students to become impactful educators, leaders, and practitioners in their local and global communities. About the Position: This role is an on-campus, in-person position. The Executive Assistant will be highly organized, proactive, and professional Executive Assistant to support the Dean and the operations of the Dean’s Office. This role serves as the operational hub of the dean’s suite, ensuring the smooth coordination of the dean’s schedule, communications, meetings, and administrative workflow. The Executive Assistant plays a key role in helping the Dean manage priorities, anticipate upcoming needs, and ensure that meetings and engagements are well prepared and productive. Working in close partnership with the Assistant Dean for Strategic Initiatives & Chief of Staff, the Executive Assistant supports the coordination of leadership priorities and helps ensure that the Dean’s Office operates efficiently and professionally. This position requires exceptional discretion, sound judgment, and the ability to manage multiple priorities in a fast-paced academic environment. Essential Functions: Executive Support to the Dean. Provide high-level administrative and logistical support to the Dean. Responsibilities include: Managing a complex and dynamic calendar, coordinating meetings with university leadership, faculty, staff, donors, and external partners. Anticipating scheduling conflicts and proactively managing adjustments to the dean’s calendar. Preparing briefing materials and background information to ensure the dean is well prepared for meetings and engagements. Coordinating meeting logistics including agendas, materials, and follow-up actions. Managing confidential correspondence and sensitive administrative matters. Ensuring timely follow-up on requests, communications, and administrative needs associated with the dean’s leadership responsibilities. Leadership Workflow Management. Support the effective management of the dean’s priorities and commitments. Responsibilities include: Maintaining awareness of the dean’s key priorities, initiatives, and upcoming commitments. Tracking action items and follow-ups associated with leadership meetings and decisions. Helping ensure the dean’s time and meeting schedule align with strategic priorities. Dean’s Office Operations. Serve as the central administrative coordinator for the Dean’s suite. Responsibilities include: Coordinating visitors, meetings, and internal communication. Managing office logistics and supporting day-to-day operations. Assisting with workflow related to approvals, documents, and institutional processes. Maintaining an organized and responsive office environment. Dean’s Office Leadership: Oversee special projects within the Dean’s Office. Lead designated staff or project teams as assigned. Ensure effective coordination between academic and administrative functions. Handle sensitive and confidential matters with discretion. Event and Engagement Support. Provide logistical support for key events and leadership engagements hosted by the Dean’s Office. Responsibilities include: Assisting with planning and coordination of school events, advisory boards, and leadership gatherings. Supporting logistics for donor events and external engagements. Coordinating invitations, materials, and event preparation. Working collaboratively with advancement, communications, and school leadership teams. Travel and Administrative Logistics. Support travel planning and related administrative needs. Responsibilities include: Coordinating travel arrangements for the Dean. Preparing travel itineraries and materials. Managing expense reports and reimbursements. Ensuring travel logistics align with the dean’s schedule and institutional priorities. Coordination with Leadership Team. Work closely with the Assistant Dean for Strategic Initiatives & Chief of Staff to support the operational needs of the Dean’s leadership team. Responsibilities include: Assisting with scheduling and logistics for leadership meetings. Managing Chief of Staff’s calendar. Supporting follow-up on key initiatives and leadership discussions. Helping ensure alignment between the dean’s calendar, priorities, and ongoing initiatives. Occasional evening/weekend hours may be required to support school priorities. Education and Experience: A Bachelor’s degree is required. A Master's degree is preferred. A minimum of five (5) years of experience is required. Experience in a dean’s office or other university leadership office is highly preferred. Experience with project management and familiarity with programs housed within the Simmons School is a plus. Experience supporting senior executives is also a plus. Knowledge, Skills and Abilities: Candidate must demonstrate strong interpersonal and verbal communication skills, with the ability to communicate broadly across the University and develop and maintain effective relationships with a wide range of constituencies. Must also demonstrate strong written communication skills. Candidate must possess strong problem-solving skills with the ability to identify and analyze problems, as well as devise solutions. Must also have strong organizational, planning and time management skills. Candidate must be proficient in Microsoft Office Suite. Physical and Environmental Demands: Sit for long periods of time Deadline to Apply: Priority consideration may be given to submissions received by April 3, 2026. This position is open until filled. EEO Statement SMU is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity and expression. Benefits: SMU offers staff a broad, competitive array of health and related benefit s. In addition to traditional benefits such as health, dental, and vision plans, SMU offers a wide range of wellness programs to help attract, support, and retain our employees whose work continues to make SMU an outstanding education and research institution. SMU is committed to providing an array of retirement programs that benefit and protect you and your family throughout your working years at SMU and, if you meet SMU's retirement eligibility criteria, during your retirement years after you leave SMU. The value of learning at SMU isn't just about preparing our students for the future. Employees have access to a wide variety of professional and personal development opportunities , including tuition benefits . USA-TX-Dallas", "summaryDescription" : "Executive Assistant to the Dean (HR Title: Executive Assistant 2) at SMU. Provide administrative support. Manage calendars", "createdAt" : "2026-06-14T19:53:30.350", "lastUpdated" : "2026-06-16T00:11:23.352", "ingestTimestamp" : "2026-06-14T19:53:30.350", "mongoId" : "69ce9c452beec4dd3d79d476", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 65000, "salaryAnnualMax" : 85000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.5555556, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Education", "llmIndustryConfidence" : 0.98 }, { "id" : "6a30515bf292fd229ceff29b", "title" : "Executive Assistant to the CMO", "company" : "American College of Obstetricians and Gynecologists", "salary" : { "min" : 85000.0, "max" : 95000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Washington, District of Columbia, United States", "locations" : [ "Washington", "District of Columbia", "United States" ], "timestamp" : "2026-06-16T08:58:31.654", "fingerprint" : "7fe34b425b8b2ce97ceea86d74ce9885e0a8eab99ee4d55763236484dadb9556", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/acog/jobs/4284078009", "externalId" : "4284078009", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Washington", "state" : "District of Columbia", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "38.8950982,-77.0363849" } ], "locationText" : "Washington, District of Columbia, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 10, "experienceMaxYears" : 99, "experienceLevel" : "Executive", "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "The Executive Assistant to the CMO plays a critical role in ensuring the smooth operation of executive-level functions. This position is primarily responsible for providing high-level administrative support to the Chief Medical Officer and as needed, to other senior leaders. The Executive Assistant manages complex calendars, coordinates meetings and travel, prepares communications and reports, and handles confidential information with discretion. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Note: This position is considered Hybrid and will need to commute to ACOG's office located in Washington, D. C. Duties/Responsibilities: Manage the CMO’s schedule including coordinating appointments, meetings, and travel arrangements to ensure efficient time management. Anticipates and resolves conflicts. Handle communications, acting as a gatekeeper screening calls and meeting requests. Prioritizing those that align with the CMO’s strategic objectives. Organize and maintain administrative operations, manage multiple tasks and projects with competing priorities, and ensure smooth office operations. Work closely with the CMO to keep them informed of upcoming commitments and responsibilities, following up appropriately. Assists with presentations and document preparation. Provides administrative support to the CMO and other senior managers as needed. Maintains effective and professional verbal and written interactions with peers, stakeholders, supervisors, and other staff. Demonstrates the ability and willingness to manage new assignments, changes in procedures and business requirements. Identifies what needs to be done and takes appropriate action. Completes assigned work and meets deadlines without reminders/follow-up from supervisor or others. Performs work conscientiously with a high degree of accuracy. Works independently and/or within a team on special projects at the request of the CMO, which may include planning and coordinating multiple presentations, compiling, and disseminating large volumes of information, and organizing Division wide efforts. Collects weekly status reports from managers and distributes copies to Senior Management Team members. Prepares agendas for meetings as needed. Takes and transcribes meeting minutes as needed. Schedules and assists in the planning and preparation of organizational activities and meetings throughout the year. Performs all other duties as assigned. Required Skills/ Abilities: Strong organizational skills and ability to prioritize multiple tasks seamlessly with excellent attention to detail. Able to maintain a high level of integrity and discretion in handling confidential information. High level of capability with use of Microsoft Office products (Word, Excel and PowerPoint, one note Outlook). Experience with audio visual equipment and teleconferencing. Must have excellent communication, analytical and organizational skills with strong attention to detail. Read, write and speak fluent English. Exemplary customer service skills and professional demeanor. Ability to anticipate needs of the office and plan accordingly. Ability to communicate effectively, both verbally and in writing, with staff, clients, and visitors. Works collaboratively with staff to build and maintain a strong team environment to accomplish the tasks necessary to serve and support the goals of ACOG. Ability to effectively work in a high pressure, fast-paced environment and be held accountable for results. Ability to demonstrate conduct conforming to a set of values and accepted standards. Ability to be flexible with work hours and be physically in the office a minimum of 3 days per week (4 days preferred) (more on-site presence may be required depending on the schedule) Work hours 8:30-4:30, some afterhours work and communication required. Comfort working in a diverse and inclusive environment. Some domestic travel required. International travel may be required. Education and Experience: Associate degree in business administration, or a related field, bachelor’s degree preferred. 10 or more years of experience preferred in working in an executive assistant role supporting C-Level executives. Prior work with a healthcare nonprofit CEO preferred. Nonprofit board experience is preferred. Salary Range $85,000—$95,000 USD Our Perks Paid Parental Leave – Breastfeeding Friendly Workplace – Flexible work schedule – Commuting Allowance – Generous Paid Time Off – Holiday Pay – Life Insurance – Community Volunteering Opportunities – Generous 401(k) Company Contributions – Medical, Dental, and Vision Insurance – Learning Opportunities and Tuition Reimbursement – Company-Sponsored Team Outings – and more! ACOG is an EEO employer committed to providing equal employment opportunities to all applicants and employees. As a federal government contractor and in accordance with applicable laws, regulations, and Executive Orders, the College takes affirmative action to ensure that applicants and employees covered are not discriminated against because of their race, color, religion, national origin, sex (gender), age, disability, pregnancy, marital status, sexual orientation, personal appearance, gender identity or expression, family responsibilities, political affiliation, veteran status, genetic information, or any other characteristic that is protected by applicable law. For more information about your equal employment opportunity rights, please view this poster: EEO is the Law. The College also participates in E-Verify.", "summaryDescription" : "Executive Assistant to the CMO at American College of Obstetricians and Gynecologists", "postedDate" : "2026-06-15T23:16:36.013", "createdAt" : "2026-06-15T23:16:36.013", "lastUpdated" : "2026-06-16T08:58:31.654", "ingestTimestamp" : "2026-06-15T23:16:36.013", "mongoId" : "6a30515bf292fd229ceff29b", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 85000, "salaryAnnualMax" : 95000, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Senior", "dataQualityScore" : 0.8888889, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2d11e274d8ee00a0ae472e", "title" : "Executive Assistant to the Executive Director", "company" : "Asian Law Caucus", "industry" : "Legal", "salary" : { "min" : 95000.0, "max" : 135000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Executive Assistant in San Francisco, adjusted for executive seniority and the legal industry." }, "location" : "San Francisco, CA", "locations" : [ "San Francisco", "CA" ], "timestamp" : "2026-06-15T22:45:06.722", "fingerprint" : "2d50842e61586847bc8f6589b01de7c2a06cdc8416c22ec800e6b02eafbbbb2d", "source" : "breezyhr", "language" : "en", "applyUrl" : "https://asian-law-caucus.breezy.hr/p/6a05ac3de4d7-executive-assistant-to-the-executive-director", "externalId" : "6a05ac3de4d7", "industryFunction" : { }, "structuredLocations" : [ { "city" : "San Francisco", "state" : "California", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "37.7879363,-122.4075201" } ], "locationText" : "San Francisco, California, United States", "employmentType" : "FULL_TIME", "remoteFriendly" : true, "workSiteFlexibility" : "Hybrid", "rawDescription" : "Type: Regular, Full-Time, Non-Exempt, Confidential Position (not in the union) Location: San Francisco, CA. This is a hybrid role that is required to work in our San Francisco office two days a week. Due Date: Applications are due by Friday, June 26. Start date: As soon as possible Compensati", "summaryDescription" : "Executive Assistant to the Executive Director at Asian Law Caucus", "createdAt" : "2026-06-14T21:54:32.653", "lastUpdated" : "2026-06-15T22:45:06.722", "ingestTimestamp" : "2026-06-14T21:54:32.653", "mongoId" : "6a2d11e274d8ee00a0ae472e", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 95000, "salaryAnnualMax" : 135000, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Executive", "dataQualityScore" : 0.6666667, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Legal", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2d34e174d8ee00a0b15de6", "title" : "Executive Assistant to the CEO", "company" : "OuterSignal", "industry" : "Operations", "salary" : { "min" : 115000.0, "max" : 155000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Executive Assistant to the CEO in New York, adjusted for mid-seniority and technology industry." }, "location" : "New York City", "locations" : [ "New York City" ], "timestamp" : "2026-06-16T02:13:17.297", "fingerprint" : "e3b14ee02a4afba5ac3d08706a2c1a43a3b77bf4480c2b81f509b2d4b90c78fa", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/outersignal/45e6b3c6-2eb3-413d-95a9-9ade54a72675/application", "externalId" : "45e6b3c6-2eb3-413d-95a9-9ade54a72675", "industryFunction" : { }, "structuredLocations" : [ { "city" : "New York", "state" : "New York", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "40.7127281,-74.0060152" } ], "locationText" : "New York, New York, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 3, "experienceMaxYears" : 10, "experienceLevel" : "Senior", "remoteFriendly" : true, "rawDescription" : "About OuterSignal We are building the customer intelligence layer for commerce. Brands know when an order comes in, but they only see ~5% of the real story. We show them the other 95%: not just who bought, but who that person is — the execs, influencers, journalists, retail buyers, investors, and everyday customers who become a brand’s best evangelists. Our platform enriches every order in real time with professional and personal signals, builds personas, and powers everything from surprise-and-delight outreach to smarter email flows, analytics, and BD leads. We’re a small, high-performing team building the category-defining platform for e-commerce customer intelligence, backed by a world-class investor base. The Opportunity OuterSignal is hiring an Executive Assistant to the CEO. This is a high-trust, high-impact role at the center of how the company operates day to day. You'll support the CEO directly while also serving as a force multiplier for the broader executive team — keeping the leadership group organized, focused, and moving at the pace this business demands. This is not a role for someone who wants to manage calendars and wait for direction. The right person will anticipate needs before they're expressed, take ownership of complex logistics, and quietly make the organization run better. If you do your job well, the people around you will do their best work. What You’ll Do - Manage the CEO's calendar, travel, and communications — with the judgment to protect time for what matters most and the discretion to handle sensitive information. - Support the broader executive team on scheduling, logistics, and operational coordination across functions. - Plan and execute company-wide events and off-sites — from leadership retreats to all-hands — owning the details end to end so the team can show up and focus. - Prepare materials for internal and external meetings, including agendas, briefing documents, and follow-up summaries. - Manage vendors, expenses, and administrative workflows that keep the leadership team running efficiently. - Serve as a reliable point of contact for internal and external stakeholders on behalf of the CEO's office. - Identify gaps in how the executive team operates and build the processes to close them. What We're Looking For - 3+ years supporting a senior executive or leadership team in a fast-moving environment — startup or high-growth company experience strongly preferred. - Exceptional organizational skills and the ability to manage competing priorities without dropping anything. - Strong written communication — you'll be drafting on behalf of the CEO and should be able to match voice and intent. - High emotional intelligence and the instinct to handle sensitive situations with care and discretion. - Proactive by nature — you solve problems before they surface and flag issues before they escalate. - Based in New York City, with the flexibility to work in-person as needed. What We Offer - A seat at the center of a company with real traction and marquee brand logos — you'll see how the whole business works. - Meaningful ownership of a function that matters, with room to grow as the company does. - A leadership team that moves with urgency and respects the people who keep things running. - Competitive compensation and benefits. How to Apply Submit your resume along with responses to the application questions. We review applications on a rolling basis and will reach out to qualified candidates to discuss potential opportunities. OuterSignal is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.", "summaryDescription" : "Executive Assistant to the CEO at OuterSignal", "createdAt" : "2026-06-14T20:26:01.126", "lastUpdated" : "2026-06-16T02:13:17.297", "ingestTimestamp" : "2026-06-14T20:26:01.126", "mongoId" : "6a2d34e174d8ee00a0b15de6", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 115000, "salaryAnnualMax" : 155000, "salaryBand" : "100k-150k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.98 }, { "id" : "68e6b1d070f0b99d58d664f2", "title" : "HR Executive Assistant", "company" : "Amazon Japan G. K.", "industry" : "Human Resources, Administrative Support, global corporate", "salary" : { "min" : 7500000.0, "max" : 1.05E7, "currency" : "JPY", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for HR Executive Assistant in Tokyo, Japan, adjusted for senior seniority, large company size, and technology industry." }, "location" : "Tokyo, JPN", "locations" : [ "Tokyo, JPN" ], "timestamp" : "2026-06-16T02:49:44.800", "fingerprint" : "b6845ee3e2b21f5223d44bd0e48c2e49ab619f4e4a1c5e16b93fdccd4c6f6b00", "source" : "amazon", "language" : "en", "applyUrl" : "https://account.amazon.com/jobs/3104457/apply", "externalId" : "c2f69b80-eb95-4433-8d2a-2c9f8fd9f7c6", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Tokyo", "country" : "Japan", "continent" : "as", "source" : "llm", "workMode" : "onsite", "geo" : "35.6768601,139.7638947" } ], "locationText" : "Tokyo, Japan", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "Senior", "professionalSkills" : [ "Executive support", "Calendar management", "Travel arrangements", "Expense management", "Meeting coordination", "Strategic planning", "Document organization", "Data synthesis", "Leadership liaison", "Query resolution", "Communication facilitation" ], "hardSkillsList" : [ "Microsoft Office", "Calendar management", "Travel planning", "Expense reporting", "Data analysis", "Information synthesis", "Action item tracking" ], "hardSkills" : [ { "name" : "Microsoft Office", "level" : "intermediate" }, { "name" : "Calendar management", "level" : "intermediate" }, { "name" : "Travel planning", "level" : "intermediate" }, { "name" : "Expense reporting", "level" : "intermediate" }, { "name" : "Data analysis", "level" : "intermediate" }, { "name" : "Information synthesis", "level" : "intermediate" }, { "name" : "Action item tracking", "level" : "intermediate" } ], "majorSkills" : "Executive Assistant, HR Initiatives, Global Markets", "majorSkillsList" : [ "Executive Assistant", "HR Initiatives", "Global Markets" ], "coreResponsibilities" : "Manage complex calendars, Prioritize effectively, Coordinate across time zones, Plan domestic travel, Plan international travel, Manage multi-day meetings, Manage expenses, Coordinate department meetings, Coordinate strategic planning sessions, Manage logistics, Ensure proper documentation, Develop organizing systems, Maintain organizing systems, Organize confidential documents, Organize team resources, Capture key decisions, Track action items, Drive follow-through, Synthesize operational data, Prepare leadership reviews, Prepare presentations, Liaise between directors, Liaise with leadership teams, Facilitate communication, Resolve queries independently, Manage communications, Manage materials, Ensure accuracy, Ensure cultural appropriateness, Ensure proper business tone, Translate HR documentation, Translate leadership messaging, Collaborate with EAs, Ensure alignment, Ensure consistency", "teamCollaboration" : "Other executive assistants; Leadership teams", "projectManagementSkills" : [ "Action item tracking" ], "domainKnowledge" : "HR processes; Global markets", "domainList" : [ "hr-processes", "global-markets" ], "domainSpecificKnowledge" : [ "HR processes", "Global markets" ], "toolProficiency" : [ "Microsoft Office", "Outlook", "Excel", "PowerPoint", "Word", "SharePoint" ], "communicationSkills" : "English-Japanese translation; Leadership messaging", "documentationSkills" : "Meeting documentation", "qualificationsBasic" : "5+ years executive assistant experience, Native-level Japanese proficiency, Native-level English proficiency, Microsoft Office Suite proficiency, Maintain strict confidentiality, Exercise professional discretion, Manage multiple projects simultaneously, Organize and document meetings, Track action items", "qualificationsPreferred" : "Experience leading process improvements, Experience in high-tech company, Supporting senior executives, Background in HR operations, Background in HR processes, Experience working across multiple regions, Large-scale event planning, Large-scale event execution, Problem-solving skills, Work in ambiguous situations, Process improvement track record, Process optimization track record", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "We are seeking a strategic and resourceful Executive Assistant to support two directors (Japan and ASEAN, China, Australia) within our Corporate HR organization. This role offers an exciting opportunity to provide comprehensive executive support while contributing to various HR initiatives across our diverse global markets. The ideal candidate will demonstrate exceptional organizational skills, cultural awareness, and the ability to manage complex priorities in a fast-paced environment. Key job responsibilities • Proactively manage complex calendars for two directors, ensuring effective prioritization and seamless coordination across multiple time zones • Plan and execute comprehensive domestic and international travel arrangements, including complex multi-day meetings and expense management • Lead the coordination of department-wide meetings and strategic planning sessions, managing logistics and ensuring proper documentation • Develop and maintain efficient systems for organizing confidential documents and team resources • Manage meeting outcomes by capturing key decisions, tracking action items, and driving follow-through • Synthesize operational data and information for leadership reviews and presentations • Act as a key liaison between directors and their leadership teams, facilitating communication and resolving queries independently • Manage communications and materials through English-Japanese translation, ensuring accuracy, cultural appropriateness, and proper business tone for HR documentation and leadership messaging • Collaborate with other executive assistants across regions to ensure alignment and consistency in processes Basic Qualifications: - Experience with Microsoft Office products and applications - Bachelor's degree - 5+ years of executive assistant experience - Native-level Japanese and English language proficiency (verbal and written) - Proven experience managing complex calendars and international travel arrangements - Strong proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word, SharePoint) - Demonstrated ability to maintain strict confidentiality and exercise professional discretion - Track record of managing multiple projects simultaneously - Experience in organizing and documenting meetings and tracking action items Preferred Qualifications: - Experience leading process improvements - Experience in a fast-paced, high-tech company - Experience in supporting senior executives in a global organization - Background in HR operations or processes - Demonstrated cultural awareness and experience working across multiple regions - Experience in large-scale event planning and execution - Strong problem-solving skills and ability to work in ambiguous situations - Track record of process improvement and optimization - Proficiency in collaboration and document management tools Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.", "summaryDescription" : "HR Executive Assistant at Amazon Japan G. K.. Skills: Executive Assistant, HR Initiatives, Global Markets. Manage complex calendars. Prioritize effectively", "postedDate" : "2026-06-14T19:50:09.527", "createdAt" : "2026-06-14T19:50:09.527", "lastUpdated" : "2026-06-16T02:49:44.800", "ingestTimestamp" : "2026-06-14T19:50:09.527", "mongoId" : "68e6b1d070f0b99d58d664f2", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "sourceUrl" : "https://account.amazon.com/jobs/3104457/apply", "salaryBand" : "200k+", "hasSalary" : false, "allSkills" : [ "Microsoft Office", "Calendar management", "Travel planning", "Expense reporting", "Data analysis", "Information synthesis", "Action item tracking", "Executive Assistant", "HR Initiatives", "Global Markets", "Executive support", "Travel arrangements", "Expense management", "Meeting coordination", "Strategic planning", "Document organization", "Data synthesis", "Leadership liaison", "Query resolution", "Communication facilitation", "HR processes", "Global markets", "Outlook", "Excel", "PowerPoint", "Word", "SharePoint" ], "skillCount" : 27, "jobCategory" : "operations", "jobSubcategory" : "hr", "seniorityLevel" : "Senior", "dataQualityScore" : 1.0, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c910a74d8ee00a0981d4b", "title" : "Executive Assistant to the Board", "company" : "JetBrains", "salary" : { "min" : 65000.0, "max" : 95000.0, "currency" : "EUR", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market data for a Senior Executive Assistant in the Technology industry in Amsterdam, Netherlands, adjusted for company size and seniority." }, "location" : "Amsterdam", "locations" : [ "Amsterdam", "Munich" ], "timestamp" : "2026-06-16T02:34:53.990", "fingerprint" : "71312a5d278c94324c735db44d69758daa3cac3c65bb25ba75f1c27e1d9a4e2b", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.eu.greenhouse.io/jetbrains/jobs/4765684101", "externalId" : "4765684101", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Amsterdam", "country" : "Netherlands", "continent" : "eu", "source" : "llm", "workMode" : "onsite", "geo" : "52.3730796,4.8924534" } ], "locationText" : "Amsterdam, Netherlands", "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "JetBrains is an international software development company. Since 2000, we’ve built tools that help developers stay focused and get work done. Today, more than 11 million users rely on our products, and 88 of the Fortune Global 100 companies use them. Our Executive Assistants partner with the Management Board and senior leaders at JetBrains. We act as trusted operational partners: combining classic executive support with project coordination, stakeholder communication, and light process design. We focus on clarity, time, and priority management, while also ensuring that senior managers remain unblocked so they can focus on the highest-impact work. The team operates with a high degree of autonomy, trust, and collaboration across functions. In this role, you will Orchestrate board-related time, meetings, and travel – Coordinate the timing and logistics of board and other leadership meetings, support agenda design, content preparation, decision tracking, and follow-up hygiene, and arrange board-related travel and on-site logistics as needed, staying agile when plans shift while maintaining accuracy and deadlines. Protect board time and attention – Help manage and prioritize requests and topics that seek board visibility or discussion, ensuring board time is spent on the highest-impact issues and resetting expectations when timing, scope, or ownership needs to change. Build trusted partnerships – Build strong, professional relationships with executives and senior leaders, becoming a trusted point of contact. Maintain structured board and leadership communication – Set up and maintain clear, reliable systems and channels to track key partner and stakeholder interactions, board topics, decisions, and follow-ups, keeping the board and leadership informed, aligned, and prepared for upcoming meetings and decisions. Design and run governance and operating rhythms – Design, implement, and continuously refine governance and operating rhythms that improve focus, alignment, efficiency, and predictability across the executive office and broader leadership team. Support and coordinate ad hoc projects and special initiatives – Support planning and execution of board offsite events, leadership gatherings, internal events, and other priority initiatives together with relevant teams, aligning stakeholders and helping ensure smooth delivery. Operate with ownership and discretion – Exercise sound judgment and discretion when handling sensitive and confidential information. You might thrive in this role if you Have 7+ years of experience in an executive support, operations, or similar coordination role, ideally supporting senior leaders in a dynamic tech or high-growth environment. Are fluent in English (spoken and written); other languages are a plus. Think analytically and structurally and are able to synthesize large amounts of information into concise insights, summaries, and action points. Are proactive and anticipatory, often two steps ahead, spotting needs before they surface. Are business-minded and curious about the “why” and not just the “what” when it comes to decision-making. It would be great if you are comfortable acting as a light thought partner when needed. Take ownership and exercise good judgment. You should be able to make independent decisions, maintain healthy boundaries, and know when something truly needs escalation, balancing a service-oriented mindset with assertiveness. Are very comfortable with modern tools (Google Workspace, Slack, Miro, and similar) and have a genuine interest in the products we build and in how AI can transform the way developers work. Why join JetBrains? Strong base salary. We offer competitive pay that reflects your skills and experience. Flexible work location. Enjoy the freedom to work from home or from the office. Remote work. Spend up to 30 days per year working remotely from abroad. Extra time off. More days to relax, recharge, and do the things you love. Medical insurance allowance. Enjoy peace of mind for you and your family. Learning and development opportunities. Access to conferences, courses, and language classes. Language classes. Pick up the local language or sharpen your English skills. Fuel your day. Enjoy a hot meal or receive a lunch allowance on workdays. Mental health support. To help you feel your best, we provide easy access to professional mental health services. Sports benefit. Enjoy an on-site gym or sports club stipend. Internal events. Join company-wide celebrations and team gatherings. *Some benefits may vary depending on location. #LI-YY1 We are an equal opportunity employer We know great ideas can come from anyone, anywhere. That’s why we do our best to create an open and inclusive workplace – one that welcomes everyone regardless of their background, identity, religion, age, accessibility needs, or orientation. 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With strong expertise in machine intelligence and data science, Constructor’s all-in-one platform for education and research addresses today’s pressing educational challenges: access inequality, tech clutter, and low engagement of students. Please send your resume in English only. As the Senior Executive Assistant to the Founder of Constructor Group, you will play a critical role in supporting a dynamic and fast-paced executive office. This is a high-exposure position requiring exceptional organisational, project, and time-management skills. You will be responsible for handling a wide range of administrative, logistical, and scheduling tasks for the CEO and, on occasion, his family. This role is ideal for individuals who thrive in demanding environments, are proactive problem-solvers, and are committed to delivering excellence in executive support. The ideal candidate is highly organized, discreet, detail-oriented, and capable of independently managing multiple priorities with flexibility and composure. More about the CEO Serg Bell. Duties and Responsibilities: Provide high-level administrative support, including managing complex calendars, scheduling meetings, organizing travel, and preparing briefings and materials. Coordinate and manage the CEO's personal and professional logistics, including travel arrangements, event support, and last-minute requests. Proactively anticipate executive needs and address them independently and efficiently. Demonstrate impeccable attention to detail and the ability to prioritize tasks effectively in a fast-moving environment. Maintain strict confidentiality and discretion in handling sensitive information. Exhibit a high level of professionalism and service orientation in all communications and interactions. Possess excellent written and verbal communication skills in English. Be available on-demand (24/7 availability as needed, including across time zones). Manage competing deadlines with strong organizational and multitasking abilities. Travel Requirements Primary operational hubs: Germany (Bremen), Turkey (Bodrum), Bulgaria (Sofia) Frequent international travel required; ability to relocate or spend extended periods in key hubs. Valid passport and readiness to travel on short notice for business or family support. Additional Qualifications Fluent English (spoken and written); additional languages an advantage. Proven experience in managing executive operations, teams, or private offices at a top-tier level. High digital literacy (MS Outlook, productivity tools, task-tracking systems, AI assistants). Able to pass comprehensive background checks (criminal, psychological, and substance screening). Compensation & Contract Competitive, performance-based compensation with relocation support if required. Designed for ambitious professionals motivated by excellence, precision, and impact. The role offers continuous growth, global exposure, and a front-row seat to the execution of complex, high-stakes projects. In this role, “good” is not enough. We are looking for someone who operates at a “great” level — consistently, calmly, and with care — because that difference defines the success of everything around the CEO. What We Offer \uD83D\uDCBB Choice of work equipment (e.g., laptop, monitor, etc.) \uD83C\uDDEC\uD83C\uDDE7 English classes (iTalki – $130 monthly) ⏰ Flexible schedule (we usually work between 09:00/10:00 and 18:00/19:00 CET or EET) \uD83D\uDC76 Newborn bonus (€500 per child) \uD83E\uDDE0 Patent remuneration \uD83C\uDF34 Paid leave \uD83E\uDDD1‍\uD83D\uDCBB Remote work in locations without our offices Hybrid work in locations with offices (2 days in-office, 3 days remote) Constructor fosters equal opportunity for people of all backgrounds and identities. 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With strong expertise in machine intelligence and data science, Constructor’s all-in-one platform for education and research addresses today’s pressing educational challenges: access inequality, tech clutter, and low engagement of students. Please send your resume in English only. As the Senior Executive Assistant to the Founder of Constructor Group, you will play a critical role in supporting a dynamic and fast-paced executive office. This is a high-exposure position requiring exceptional organisational, project, and time-management skills. You will be responsible for handling a wide range of administrative, logistical, and scheduling tasks for the CEO and, on occasion, his family. This role is ideal for individuals who thrive in demanding environments, are proactive problem-solvers, and are committed to delivering excellence in executive support. The ideal candidate is highly organized, discreet, detail-oriented, and capable of independently managing multiple priorities with flexibility and composure. More about the CEO Serg Bell. Duties and Responsibilities: Provide high-level administrative support, including managing complex calendars, scheduling meetings, organizing travel, and preparing briefings and materials. Coordinate and manage the CEO's personal and professional logistics, including travel arrangements, event support, and last-minute requests. Proactively anticipate executive needs and address them independently and efficiently. Demonstrate impeccable attention to detail and the ability to prioritize tasks effectively in a fast-moving environment. Maintain strict confidentiality and discretion in handling sensitive information. Exhibit a high level of professionalism and service orientation in all communications and interactions. Possess excellent written and verbal communication skills in English. Be available on-demand (24/7 availability as needed, including across time zones). Manage competing deadlines with strong organizational and multitasking abilities. Travel Requirements Primary operational hubs: Germany (Bremen), Turkey (Bodrum), Bulgaria (Sofia) Frequent international travel required; ability to relocate or spend extended periods in key hubs. Valid passport and readiness to travel on short notice for business or family support. Additional Qualifications Fluent English (spoken and written); additional languages an advantage. Proven experience in managing executive operations, teams, or private offices at a top-tier level. High digital literacy (MS Outlook, productivity tools, task-tracking systems, AI assistants). Able to pass comprehensive background checks (criminal, psychological, and substance screening). Compensation & Contract Competitive, performance-based compensation with relocation support if required. Designed for ambitious professionals motivated by excellence, precision, and impact. The role offers continuous growth, global exposure, and a front-row seat to the execution of complex, high-stakes projects. In this role, “good” is not enough. We are looking for someone who operates at a “great” level — consistently, calmly, and with care — because that difference defines the success of everything around the CEO. What We Offer \uD83D\uDCBB Choice of work equipment (e.g., laptop, monitor, etc.) \uD83C\uDDEC\uD83C\uDDE7 English classes (iTalki – $130 monthly) ⏰ Flexible schedule (we usually work between 09:00/10:00 and 18:00/19:00 CET or EET) \uD83D\uDC76 Newborn bonus (€500 per child) \uD83E\uDDE0 Patent remuneration \uD83C\uDF34 Paid leave \uD83E\uDDD1‍\uD83D\uDCBB Remote work in locations without our offices Hybrid work in locations with offices (2 days in-office, 3 days remote) Constructor fosters equal opportunity for people of all backgrounds and identities. 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With strong expertise in machine intelligence and data science, Constructor’s all-in-one platform for education and research addresses today’s pressing educational challenges: access inequality, tech clutter, and low engagement of students. Please send your resume in English only. As the Senior Executive Assistant to the Founder of Constructor Group, you will play a critical role in supporting a dynamic and fast-paced executive office. This is a high-exposure position requiring exceptional organisational, project, and time-management skills. You will be responsible for handling a wide range of administrative, logistical, and scheduling tasks for the CEO and, on occasion, his family. This role is ideal for individuals who thrive in demanding environments, are proactive problem-solvers, and are committed to delivering excellence in executive support. The ideal candidate is highly organized, discreet, detail-oriented, and capable of independently managing multiple priorities with flexibility and composure. More about the CEO Serg Bell. Duties and Responsibilities: Provide high-level administrative support, including managing complex calendars, scheduling meetings, organizing travel, and preparing briefings and materials. Coordinate and manage the CEO's personal and professional logistics, including travel arrangements, event support, and last-minute requests. Proactively anticipate executive needs and address them independently and efficiently. Demonstrate impeccable attention to detail and the ability to prioritize tasks effectively in a fast-moving environment. Maintain strict confidentiality and discretion in handling sensitive information. Exhibit a high level of professionalism and service orientation in all communications and interactions. Possess excellent written and verbal communication skills in English. Be available on-demand (24/7 availability as needed, including across time zones). Manage competing deadlines with strong organizational and multitasking abilities. Travel Requirements Primary operational hubs: Germany (Bremen), Turkey (Bodrum), Bulgaria (Sofia) Frequent international travel required; ability to relocate or spend extended periods in key hubs. Valid passport and readiness to travel on short notice for business or family support. Additional Qualifications Fluent English (spoken and written); additional languages an advantage. Proven experience in managing executive operations, teams, or private offices at a top-tier level. High digital literacy (MS Outlook, productivity tools, task-tracking systems, AI assistants). Able to pass comprehensive background checks (criminal, psychological, and substance screening). Compensation & Contract Competitive, performance-based compensation with relocation support if required. Designed for ambitious professionals motivated by excellence, precision, and impact. The role offers continuous growth, global exposure, and a front-row seat to the execution of complex, high-stakes projects. In this role, “good” is not enough. We are looking for someone who operates at a “great” level — consistently, calmly, and with care — because that difference defines the success of everything around the CEO. What We Offer \uD83D\uDCBB Choice of work equipment (e.g., laptop, monitor, etc.) \uD83C\uDDEC\uD83C\uDDE7 English classes (iTalki – $130 monthly) ⏰ Flexible schedule (we usually work between 09:00/10:00 and 18:00/19:00 CET or EET) \uD83D\uDC76 Newborn bonus (€500 per child) \uD83E\uDDE0 Patent remuneration \uD83C\uDF34 Paid leave \uD83E\uDDD1‍\uD83D\uDCBB Remote work in locations without our offices Hybrid work in locations with offices (2 days in-office, 3 days remote) Constructor fosters equal opportunity for people of all backgrounds and identities. We are led by a gender-balanced board committed to building a diverse and inclusive organisation where everyone can become their best self. We do not discriminate based on age, disability, gender identity, sexual orientation, ethnicity, race, religion or belief, parental and family status, or other protected characteristics. We welcome applications from women, men and non-binary candidates of all ethnicities and socio-economic backgrounds. We encourage people belonging to underrepresented groups to apply.", "summaryDescription" : "Senior Executive Assistant to the CEO (CEO Office) at Constructor TECH. Skills: Executive support, Administrative support, Logistical support. Manage complex calendars. Schedule meetings", "postedDate" : "2026-06-16T01:21:57.692", "createdAt" : "2026-06-16T01:21:57.692", "lastUpdated" : "2026-06-16T08:55:59.438", "ingestTimestamp" : "2026-06-16T01:21:57.692", "mongoId" : "6a308788f292fd229c089f65", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "100k-150k", "hasSalary" : false, "allSkills" : [ "Executive support", "Administrative support", "Logistical support", "Project management", "Time management", "Productivity tools", "Task-tracking systems" ], "skillCount" : 7, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Senior", "dataQualityScore" : 0.8888889, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a308788f292fd229c089f67", "title" : "Senior Executive Assistant to the CEO (CEO Office)", "company" : "Constructor TECH", "industry" : "Education", "salary" : { "min" : 125000.0, "max" : 165000.0, "currency" : "CHF", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Senior Executive Assistant in Schaffhausen, Switzerland, adjusted for the technology industry and senior experience level." }, "location" : "Schaffhausen, Switzerland", "locations" : [ "Schaffhausen", "Switzerland", "Столична", "Sia", "Bulgaria" ], "timestamp" : "2026-06-16T12:05:54.102", "fingerprint" : "a0eb8e5774339d03c37b87061f83bad546b2f5832b735abd977b8ee6073bc24f", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.eu.greenhouse.io/constructortech/jobs/4898227101", "externalId" : "4898227101", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Schaffhausen", "country" : "Switzerland", "continent" : "eu", "source" : "llm", "workMode" : "onsite", "geo" : "47.6960491,8.6345130" } ], "locationText" : "Schaffhausen, Switzerland", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "Senior", "technicalSkills" : "MS Outlook, AI assistants", "professionalSkills" : [ "Project management", "Time management", "Organizational skills", "Problem-solving", "Multitasking abilities" ], "majorSkills" : "Executive support, Administrative support, Logistical support, Scheduling", "majorSkillsList" : [ "Executive support", "Administrative support", "Logistical support", "Scheduling" ], "coreResponsibilities" : "Manage complex calendars, Schedule meetings, Organize travel, Prepare briefings and materials, Coordinate CEO logistics, Manage travel arrangements, Support events, Handle last-minute requests, Anticipate executive needs, Address needs independently, Maintain strict confidentiality, Handle sensitive information, Exhibit professionalism, Exhibit service orientation, Manage competing deadlines", "domainKnowledge" : "Digital education", "domainList" : [ "digital-education" ], "domainSpecificKnowledge" : [ "Digital education" ], "toolProficiency" : [ "Productivity tools", "Task-tracking systems" ], "communicationSkills" : "Written communication; Verbal communication", "continuousLearning" : "English classes", "problemSolvingSkills" : "Proactive problem-solving", "specialRequirements" : "24/7 availability, Frequent international travel, Extended periods in key hubs, Relocate or spend extended periods", "qualificationsBasic" : "Fluent English spoken and written, Valid passport, Readiness to travel on short notice, Able to pass background checks", "qualificationsPreferred" : "Additional languages an advantage, Relocation support if required", "remoteFriendly" : true, "workSiteFlexibility" : "Flexible", "rawDescription" : "Our mission Constructor’s mission is to enable all educational organisations to provide high-quality digital education to 10x people with 10x efficiency. With strong expertise in machine intelligence and data science, Constructor’s all-in-one platform for education and research addresses today’s pressing educational challenges: access inequality, tech clutter, and low engagement of students. Please send your resume in English only. As the Senior Executive Assistant to the Founder of Constructor Group, you will play a critical role in supporting a dynamic and fast-paced executive office. This is a high-exposure position requiring exceptional organisational, project, and time-management skills. You will be responsible for handling a wide range of administrative, logistical, and scheduling tasks for the CEO and, on occasion, his family. This role is ideal for individuals who thrive in demanding environments, are proactive problem-solvers, and are committed to delivering excellence in executive support. The ideal candidate is highly organized, discreet, detail-oriented, and capable of independently managing multiple priorities with flexibility and composure. More about the CEO Serg Bell. Duties and Responsibilities: Provide high-level administrative support, including managing complex calendars, scheduling meetings, organizing travel, and preparing briefings and materials. Coordinate and manage the CEO's personal and professional logistics, including travel arrangements, event support, and last-minute requests. Proactively anticipate executive needs and address them independently and efficiently. Demonstrate impeccable attention to detail and the ability to prioritize tasks effectively in a fast-moving environment. Maintain strict confidentiality and discretion in handling sensitive information. Exhibit a high level of professionalism and service orientation in all communications and interactions. Possess excellent written and verbal communication skills in English. Be available on-demand (24/7 availability as needed, including across time zones). Manage competing deadlines with strong organizational and multitasking abilities. Travel Requirements Primary operational hubs: Germany (Bremen), Turkey (Bodrum), Bulgaria (Sofia) Frequent international travel required; ability to relocate or spend extended periods in key hubs. Valid passport and readiness to travel on short notice for business or family support. Additional Qualifications Fluent English (spoken and written); additional languages an advantage. Proven experience in managing executive operations, teams, or private offices at a top-tier level. High digital literacy (MS Outlook, productivity tools, task-tracking systems, AI assistants). Able to pass comprehensive background checks (criminal, psychological, and substance screening). Compensation & Contract Competitive, performance-based compensation with relocation support if required. Designed for ambitious professionals motivated by excellence, precision, and impact. The role offers continuous growth, global exposure, and a front-row seat to the execution of complex, high-stakes projects. In this role, “good” is not enough. We are looking for someone who operates at a “great” level — consistently, calmly, and with care — because that difference defines the success of everything around the CEO. What We Offer \uD83D\uDCBB Choice of work equipment (e.g., laptop, monitor, etc.) \uD83C\uDDEC\uD83C\uDDE7 English classes (iTalki – $130 monthly) ⏰ Flexible schedule (we usually work between 09:00/10:00 and 18:00/19:00 CET or EET) \uD83D\uDC76 Newborn bonus (€500 per child) \uD83E\uDDE0 Patent remuneration \uD83C\uDF34 Paid leave \uD83E\uDDD1‍\uD83D\uDCBB Remote work in locations without our offices Hybrid work in locations with offices (2 days in-office, 3 days remote) Constructor fosters equal opportunity for people of all backgrounds and identities. We are led by a gender-balanced board committed to building a diverse and inclusive organisation where everyone can become their best self. We do not discriminate based on age, disability, gender identity, sexual orientation, ethnicity, race, religion or belief, parental and family status, or other protected characteristics. We welcome applications from women, men and non-binary candidates of all ethnicities and socio-economic backgrounds. We encourage people belonging to underrepresented groups to apply.", "summaryDescription" : "Senior Executive Assistant to the CEO (CEO Office) at Constructor TECH. Skills: Executive support, Administrative support, Logistical support, Scheduling. Manage complex calendars. Schedule meetings", "postedDate" : "2026-06-16T01:21:56.396", "createdAt" : "2026-06-16T01:21:56.396", "lastUpdated" : "2026-06-16T12:05:54.102", "ingestTimestamp" : "2026-06-16T01:21:56.396", "mongoId" : "6a308788f292fd229c089f67", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "100k-150k", "hasSalary" : false, "allSkills" : [ "Executive support", "Administrative support", "Logistical support", "Scheduling", "Project management", "Time management", "Organizational skills", "Problem-solving", "Multitasking abilities", "Digital education", "Productivity tools", "Task-tracking systems" ], "skillCount" : 12, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Senior", "dataQualityScore" : 0.8888889, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2ce7ba74d8ee00a0a68645", "title" : "Executive Assistant to the CEO", "company" : "LUMBRA", "industry" : "Business Operations ", "salary" : { "min" : 115000.0, "max" : 165000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "The estimation is based on the market baseline for an Executive Assistant to the CEO in Arlington, USA, with adjustments for senior-level experience in the Defense Tech industry." }, "location" : "Arlington", "locations" : [ "Arlington" ], "timestamp" : "2026-06-15T09:00:19.941", "fingerprint" : "034ca2c9166fd3d327afb2170c1888904e58b25cbdcb279e343c73a5c8d59ade", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/lumbra/fc370516-95f3-4d3a-8e45-ca4d9cd6816c/application", "externalId" : "fc370516-95f3-4d3a-8e45-ca4d9cd6816c", "industryFunction" : { }, "structuredLocations" : [ { "city" : "arlington", "state" : "texas", "country" : "united states", "continent" : "north america", "source" : "locations-index", "geo" : "32.73569,-97.10807" } ], "locationText" : "arlington, texas, united states", "employmentType" : "FULL_TIME", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "Senior", "professionalSkills" : [ "Executive support", "Meeting preparation", "Logistics coordination", "Information handling", "Project ownership", "Investor relations", "External communications" ], "hardSkillsList" : [ "Calendar management", "Inbox management", "Travel coordination", "Briefing packet preparation", "Pre-read preparation", "Classified visit coordination", "Secure travel coordination", "Base access coordination", "SCIF visit coordination", "Board material preparation", "Personnel matter handling", "Event logistics", "Offsite planning", "Conference coordination", "Partnership follow-through" ], "hardSkills" : [ { "name" : "Calendar management", "level" : "intermediate" }, { "name" : "Inbox management", "level" : "intermediate" }, { "name" : "Travel coordination", "level" : "intermediate" }, { "name" : "Briefing packet preparation", "level" : "intermediate" }, { "name" : "Pre-read preparation", "level" : "intermediate" }, { "name" : "Classified visit coordination", "level" : "intermediate" }, { "name" : "Secure travel coordination", "level" : "intermediate" }, { "name" : "Base access coordination", "level" : "intermediate" }, { "name" : "SCIF visit coordination", "level" : "intermediate" }, { "name" : "Board material preparation", "level" : "intermediate" }, { "name" : "Personnel matter handling", "level" : "intermediate" }, { "name" : "Event logistics", "level" : "intermediate" }, { "name" : "Offsite planning", "level" : "intermediate" }, { "name" : "Conference coordination", "level" : "intermediate" }, { "name" : "Partnership follow-through", "level" : "intermediate" } ], "majorSkills" : "Executive support, Classified logistics, Sensitive information handling", "majorSkillsList" : [ "Executive support", "Classified logistics", "Sensitive information handling" ], "coreResponsibilities" : "Own CEO's calendar, Own CEO's inbox, Own CEO's travel, Own CEO's operating rhythm, Prepare CEO for meetings, Coordinate classified logistics, Coordinate customer-site logistics, Handle sensitive information, Handle sensitive communications, Take ownership of executive-function projects, Support board prep, Support investor relations, Support external communications", "teamCollaboration" : "Partnering with leadership", "domainKnowledge" : "Agentic AI; High-consequence environments; Classified spaces; JWICS; Defense tech; US Government; Intelligence Community (IC); Department of Defense (DoD); Frontier AI labs; National security", "domainList" : [ "agentic-ai", "high-consequence-environments", "classified-spaces", "jwics", "defense-tech", "us-government", "intelligence-community-ic", "department-of-defense-dod", "frontier-ai-labs", "national-security" ], "domainSpecificKnowledge" : [ "Agentic AI", "High-consequence environments", "Classified spaces", "JWICS", "Defense tech", "US Government", "Intelligence Community (IC)", "Department of Defense (DoD)", "Frontier AI labs", "National security" ], "communicationSkills" : "Executive presentations; Investor communications", "documentationSkills" : "Briefing packets; Pre-reads", "specialRequirements" : "Clearance eligibility, Willingness to be sponsored, Based in National Capital Region", "qualificationsBasic" : "5+ years as Executive Assistant, Experience interfacing with senior external stakeholders, Polished written communication, Polished verbal communication, Demonstrated discretion at founder/CEO level, U.S. citizenship", "qualificationsPreferred" : "Prior EA experience at defense tech company, Prior EA experience at national security company, Prior EA experience at government-adjacent company, Clearance eligibility, Willingness to be sponsored for clearance, Familiarity with classified visit logistics, DC-area network, Familiarity with government-facing work rhythms", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "EXECUTIVE ASSISTANT TO THE CEO ABOUT LUMBRA Lumbra builds the vendor-neutral operating system for agentic AI in high-consequence environments. In our first ten months we won four fully competed prime contracts across the U.S. Government, every one of them deploying into classified spaces. We are live on JWICS. We were selected from a field of 200+ companies for a defense innovation challenge and won it. We beat two established defense primes on the same program and earned the follow-on, now in execution. Our team comes from the CIA unit that planned the bin Laden mission, MIT, frontier AI labs, and Special Operations. ABOUT THE ROLE Aaron operates across an unusually broad surface: classified customer meetings inside the IC and DoD, partnerships with frontier AI labs and primes, board and investor relationships, conference panels, and the daily operating cadence of a fast-scaling defense tech company. We need an Executive Assistant who can hold that surface together — treat executive support as a craft, sit in on extraordinary meetings and earn the discretion that comes with them, and own parts of the company most EAs never touch. Aaron’s office runs on you. WHAT YOU’LL OWN - Own the CEO’s calendar, inbox, travel, and operating rhythm — the constant prioritization work that keeps the most consequential meetings from being squeezed by the loudest ones. - Prepare the CEO for meetings across USG principals, IC and DoD customers, primes, investors, frontier-lab partners, and recruits: briefing packets, pre-reads, and the situational context that turns a 30-minute meeting into a productive one. - Coordinate classified and customer-site logistics: visit requests, secure travel, base access, SCIF visit coordination, and the operational discipline that ensures the CEO arrives ready. - Handle sensitive information and communications with founder-level discretion: investor updates, board materials, personnel matters, and the steady flow of context running through a CEO’s office. - Take ownership of executive-function projects that don’t belong to any single team: event logistics, offsite planning, conference coordination, partnership follow-through. - Support board prep, investor relations, and external communications, partnering with leadership to keep the CEO’s external-facing work clean. YOU’LL WORK ALONGSIDE CIA officers, MIT engineers, Special Operations combat vets, and applied AI engineers from frontier labs like Anthropic and Google. You’ll make decisions that immediately affect national security. You’ll own part of a company early and when it matters. THIS ROLE IS NOT FOR Someone looking for a 9-to-5, someone who needs constant direction, or someone uncomfortable holding information they cannot share with anyone. PREFERRED QUALIFICATIONS - Prior EA experience at a defense tech, national security, or government-adjacent company - Clearance eligibility (no disqualifying factors), with willingness to be sponsored if needed - Familiarity with classified visit logistics (visit requests, base access, SCIF coordination) - DC-area network and familiarity with the rhythms of government-facing work MUST-HAVES - 5+ years as an Executive Assistant supporting a CEO, founder, or comparable senior principal - Experience interfacing with senior external stakeholders (government, military, board, investors, or executive-level partners) - Polished written and verbal communication - Demonstrated discretion at the founder/CEO level - U.S. citizenship - Based in the National Capital Region BENEFITS - Comprehensive medical, dental, and vision plans - Premiums 100% covered by Lumbra for all employees - Exceptionally low premiums for spouses and dependents - Basic life insurance and disability 100% covered for all employees by Lumbra - Option to purchase additional life insurance available - Take the time off that you need, when you need it' paid time off, not accrual based - Generous company holiday calendar including a holiday shutdown in December - Supportive leave of absence program including time off for military service, medical events, and parental leave - Full 401(k) retirement plan for all full-time eligible employees - Company-funded commuter benefits - Free access to on-site gym at office", "summaryDescription" : "Executive Assistant to the CEO at LUMBRA. Skills: Executive support, Classified logistics, Sensitive information handling. Own CEO's calendar. Own CEO's inbox", "createdAt" : "2026-06-14T05:10:27.856", "lastUpdated" : "2026-06-15T09:00:19.941", "ingestTimestamp" : "2026-06-14T05:10:27.856", "mongoId" : "6a2ce7ba74d8ee00a0a68645", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 115000, "salaryAnnualMax" : 165000, "salaryBand" : "100k-150k", "hasSalary" : true, "allSkills" : [ "Calendar management", "Inbox management", "Travel coordination", "Briefing packet preparation", "Pre-read preparation", "Classified visit coordination", "Secure travel coordination", "Base access coordination", "SCIF visit coordination", "Board material preparation", "Personnel matter handling", "Event logistics", "Offsite planning", "Conference coordination", "Partnership follow-through", "Executive support", "Classified logistics", "Sensitive information handling", "Meeting preparation", "Logistics coordination", "Information handling", "Project ownership", "Investor relations", "External communications", "Agentic AI", "High-consequence environments", "Classified spaces", "JWICS", "Defense tech", "US Government", "Intelligence Community (IC)", "Department of Defense (DoD)", "Frontier AI labs", "National security" ], "skillCount" : 34, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Senior", "dataQualityScore" : 0.8888889, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Defense Tech", "llmIndustryConfidence" : 0.95 }, { "id" : "6a306722f292fd229cfb98c9", "title" : "Executive Assistant", "company" : "Trivelta", "industry" : "Technology", "salary" : { "min" : 480000.0, "max" : 720000.0, "currency" : "MXN", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Mid-Senior Executive Assistant in Monterrey, Mexico, adjusted for the technology industry and full-time employment." }, "location" : "Monterrey, Nuevo León, Mexico", "locations" : [ "Monterrey", "Nuevo León", "Mexico" ], "timestamp" : "2026-06-16T09:23:55.020", "fingerprint" : "1254fea2e7a892430f3b84f925b4eeafe6a6968c2929fc993934f2ae4d45842d", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/trivelta/jobs/4089365009", "externalId" : "4089365009", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Monterrey", "state" : "Nuevo León", "country" : "Mexico", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "25.6802019,-100.3152580" } ], "locationText" : "Monterrey, Nuevo León, Mexico", "employmentType" : "FULL_TIME", "experienceMinYears" : 4, "experienceMaxYears" : 10, "experienceLevel" : "Senior", "coreResponsibilities" : "Manage complex executive calendars, Serve as liaison between executives and parties, Maintain clear communication, Maintain professional communication, Draft executive communications, Review executive communications, Manage executive communications, Coordinate domestic travel, Coordinate international travel, Track key initiatives, Track action items, Follow up on action items, Prepare executives for meetings, Assemble agendas, Assemble briefing materials, Capture meeting minutes, Capture action items, Distribute follow ups, Handle confidential information, Facilitate cross-functional coordination, Streamline communication, Improve operational workflows, Maintain structured digital documentation, Maintain physical records, Identify process improvements, Implement process improvements", "teamCollaboration" : "Cross-functional coordination; Global teams", "toolProficiency" : [ "Google Workspace", "Microsoft Office" ], "communicationSkills" : "Executive communications; Clear communication; Professional communication", "documentationSkills" : "Digital documentation; Physical records", "qualificationsBasic" : "4+ years supporting C-suite executives, Proficiency with Google Workspace, Proficiency with Microsoft Office, Excellent written communication skills, Excellent verbal communication skills, Exceptional organizational skills, Exceptional time management skills, Attention to detail, Ability to prioritize competing demands, Ability to operate independently", "qualificationsPreferred" : "Additional languages are a plus", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Trivelta builds the technology that powers modern, social-first gaming experiences. Through our proprietary sportsbook and casino engine, we enable partners to launch fully branded, legally compliant gaming products that combine real social interaction, predictive gameplay, and casino entertainment in one unified experience. Headquartered in Boston with operations in Monterrey, Barcelona, and Atlanta, we are scaling rapidly and building a team passionate about redefining how people play, socialize, and connect. We are looking for a highly strategic, detail-oriented, and proactive Executive Assistant to support our executive leadership team. This role is a crucial partnership to leadership, responsible not only for optimizing day-to-day operations but also driving organizational efficiency, ensuring alignment across global teams, and enabling executives to focus on high-impact priorities. The ideal candidate thrives in a dynamic fast paced environment, demonstrates exceptional discretion, anticipates the executive needs with precision,and accuracy Responsibilities: Own and strategically manage complex executive calendars, ensuring alignment with company priorities. Serve as a trusted liaison between executives and internal and external parties, maintaining clear and professional communication. Draft, review, and manage executive communications, including emails, presentations, and reports. Coordinate domestic and international travel, including itineraries, any travel related documents and all logistics. Track key initiatives, action items, and deadlines; proactively follow up to ensure you’re aligned with your executive and company goals. Prepare executives for meeting by assembling agendas, briefing materials, and relevant context; ability to capture meeting minutes/action items and distribute follow ups as needed. Handle highly sensitive and confidential information with professionalism and discretion. Facilitate cross-functional coordination across global teams, helping streamline communication and improve operational workflows. Maintain structured digital documentation and physical records. Identify and implement process improvements that enhance executive and organizational effectiveness. Qualifications: 4+ years of experience supporting C-suite executives in a fast-paced or high growth environment. Strong proficiency with Google Workspace and Microsoft Office. Excellent written and verbal communication skills. Exceptional organizational and time management skills with strong attention to detail. Demonstrated ability to prioritize competing demands and operate independently. Skills additional languages are a plus. This position is onsite at our Monterrey, MX .", "summaryDescription" : "Executive Assistant at Trivelta. Manage complex executive calendars. 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As Executive Assistant to the CTO, you will be the operational backbone that allows our technology leadership to focus on what matters most: building world-class products and leading a high-performing team. This is not a passive coordination role. You will own the CTO's time, information flow, and key administrative processes with full autonomy, from structuring a complex international agenda to ensuring invoices are tracked and events run seamlessly. Your ability to anticipate needs, move fast, and exercise good judgment will directly amplify the impact of NC's technology leadership. This is a unique opportunity to work at the intersection of cutting-edge AI and engineering, with close proximity to the executive team in a Series C company where your contribution is visible every day. WHAT YOU WILL DO - Own the CTO's calendar end-to-end: Proactively manage scheduling across time zones, prioritise requests, resolve conflicts, and protect focus time. Coordinate with internal teams (Engineering, Product, Sales) and external stakeholders to ensure meetings are well-prepared and purposeful. - Plan and coordinate events: Lead the logistics of internal and external events involving the CTO, including team offsites, conferences, customer visits, and speaking engagements. Handle travel bookings, venue coordination, and on-the-day execution. - Manage administrative and financial tasks: Process and track invoices, expense reports, and purchase orders related to the CTO's scope. Liaise with Finance to ensure timely approvals and accurate record-keeping. - Prepare and organise key communications: Draft emails, meeting agendas, briefing notes, and follow-up summaries on behalf of the CTO. Ensure the right information reaches the right people at the right time. - Act as the CTO's operational partner: Proactively identify and solve logistical or administrative bottlenecks before they arise. Handle ad hoc requests with speed and discretion, adapting to shifting priorities in a fast-moving environment. WHO YOU ARE - 3+ years of experience as an Executive Assistant, Personal Assistant, or Chief of Staff, ideally supporting a C-level or senior leader in a tech or scale-up environment. - Proven track record of managing complex, multi-timezone calendars with full autonomy. - Demonstrated experience handling administrative financial tasks: invoice processing, expense management, vendor coordination. - Hands-on experience planning and coordinating professional events (internal offsites, client events, or conferences). - Proficient with productivity and scheduling tools: Google Workspace (Gmail, Calendar, Meet), Slack, Notion or equivalent. - Excellent written and verbal communication in English; French is a strong plus. - Highly organised, detail-oriented, and able to manage competing priorities without losing the big picture. - Discreet, trustworthy, and comfortable handling confidential information. - Genuinely autonomous: you don't wait to be told what to do; you anticipate, act, and follow through. - Nice to have: experience in a B2B SaaS, deep-tech, or engineering software company. WHAT YOU GET - Work with a world-class technology team – our engineers are top-notch, and we always aim for excellence. - Benefit from a competitive salary and rewarding opportunities as we continue to scale. - Thrive in a collaborative, multicultural environment where your work is visible and recognized. - Develop professionally alongside talented colleagues who share knowledge freely and support one another. - Make a global impact by helping customers shift to AI-assisted design, making innovation faster, smarter, and more sustainable. - Balance life and work with a hybrid model and flexible hours—we care about results, not rigid schedules. WE'RE PROUD TO BE AN EQUAL OPPORTUNITY EMPLOYER, AND WE'RE COMMITTED TO BUILDING A DIVERSE AND INCLUSIVE ENVIRONMENT WHERE YOU CAN THRIVE.", "summaryDescription" : "Executive Assistant to the CTO at Neural Concept. Skills: Calendar management, Event planning, Administrative tasks. Manage CTO's calendar. 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Behind every leap forward is a collective of builders, explorers, doers, makers, and problem-solvers. The kind of people who not only created composable commerce but also shaped the culture of experimentation that idea unlocked. Together they are the engine of commerce innovation today. At commercetools, we power the next era of commerce for our customers. Whether it’s AI-driven solutions that help enterprises make smarter business decisions, bridging digital and physical shopping experiences, or enabling entirely new ways for industries to connect with their customers, we help the world’s most ambitious companies experiment, scale, and grow without limits. Here the best idea wins, not the loudest voice. You will have the tools, trust, and space to not only build the future of commerce, but to build your own. Your Impact Interested in contributing to a growing global organization? We are seeking an experienced and highly organized Executive Assistant to join our Boston team. In this role, you will serve as a trusted strategic partner and right hand to our Chief Customer Officer (CCO) and Chief Marketing Officer (CMO). We are looking for a C-level EA who understands the flow of the executive suite and thrives on keeping things moving smoothly. You will be the internal champion who helps drive momentum—someone who naturally anticipates needs, connects the dots, and ensures key initiatives stay on track. While your primary focus is keeping our executives aligned and moving forward, you will also help maintain the vibrant heartbeat and culture of our Boston hub. Manage complex, fast-moving calendars with a proactive approach, optimizing the executives' time and ensuring key projects progress smoothly. Maintain open, clear communication loops with the CCO and CMO, keeping leadership effortlessly informed and aligned in real time. Oversee intricate domestic and international travel logistics, ensuring seamless itineraries from start to finish. Join key leadership meetings to capture action items, organize all-hands and onsite events, and help facilitate quarterly business cadences. Engage with relevant Slack channels to help maintain team organization, share reminders, and keep regional teams connected. Partner with our Europe-based Workplace Experience team to keep the Boston office welcoming and functional, while organizing engaging local events that bring our Boston team together. This role is in-person (Monday - Friday) in our Boston Office to ensure seamless, real-time collaboration. What Sets You Apart Proven experience supporting C-level executives in a dynamic, fast-paced environment. You understand how to partner effectively with leadership and navigate executive priorities. You don't wait for a to-do list. You are a self-starter who looks ahead, anticipates potential roadblocks, asks clarifying questions early, and takes pride in driving successful outcomes. You welcome feedback as a tool for continuous improvement (especially regarding complex scheduling and travel logistics) and adapt gracefully to evolving priorities. High cognitive bandwidth with the ability to switch gears smoothly, manage multiple priorities in parallel, and keep projects moving forward. You genuinely care about the craftsmanship of your work, the success of the executives you support, and the overarching mission of the company. Our Benefits Because work and life are connected, our benefits are too. We’ve designed them to give you the security, flexibility, and opportunities you need to focus on what matters most. \uD83E\uDE7A Comprehensive health benefits for you and your dependents, including access to OpenUp for personalized mental health support \uD83D\uDCDA Learning and development opportunities including an annual learning budget, access to self-paced learning platforms and language training, personalized coaching, mentorship, and leadership programs \uD83C\uDF7C Family Leave Plus gives you additional fully paid weeks of parental leave on top of government-provided leave, so you can spend more time with your new addition \uD83D\uDCC8 Our equity participation program allows you to share in our success For more information on our benefits, visit this page. Come as you are. Build with us. Your unique perspective is essential to our success. We are committed to building a team that reflects the world around us because we know it’s the only way to build the future. We celebrate our differences and have created a hiring process that’s fair, inclusive, and designed to let your talent shine. We proudly welcome applicants of every race, color, religion, gender identity, sexual orientation, age, and any other part of your identity that makes you who you are. As an equal opportunity employer, we believe that our strength lies in our diversity, and we invite you to be a part of our global community. For more information on our diversity, equity, inclusion, and belonging practices, visit this page. Please note that compensation range pertains to base pay US Pay Range $87,000—$109,000 USD", "summaryDescription" : "Executive Assistant at commercetools", "postedDate" : "2026-06-15T23:23:21.299", "createdAt" : "2026-06-15T23:23:21.299", "lastUpdated" : "2026-06-16T08:56:22.328", "ingestTimestamp" : "2026-06-15T23:23:21.299", "mongoId" : "6a305a8ff292fd229cf529e2", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 87000, "salaryAnnualMax" : 109000, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Executive", "dataQualityScore" : 0.8888889, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "SaaS", "llmIndustryConfidence" : 0.95 }, { "id" : "6a305738f292fd229cf35abc", "title" : "Executive Assistant", "company" : "Anduril Industries", "industry" : "Technology", "salary" : { "min" : 45000.0, "max" : 65000.0, "currency" : "GBP", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Executive Assistant in London, UK, adjusted for mid-seniority and technology industry." }, "location" : "London, England, United Kingdom", "locations" : [ "London", "England", "United Kingdom" ], "timestamp" : "2026-06-16T07:19:19.593", "fingerprint" : "8569700aa5d97d1f13c13479f7da98f223acd2cf9b66f9b2b76dde22d6595d48", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://boards.greenhouse.io/andurilindustries/jobs/5164529007?gh_jid=5164529007", "externalId" : "5164529007", "industryFunction" : { }, "structuredLocations" : [ { "city" : "London", "state" : "England", "country" : "United Kingdom", "continent" : "eu", "source" : "llm", "workMode" : "onsite", "geo" : "51.5074456,-0.1277653" } ], "locationText" : "London, England, United Kingdom", "employmentType" : "FULL_TIME", "coreResponsibilities" : "Provide direct administrative support for the UK Managing", "teamCollaboration" : "Interface with internal Anduril leaders; Interface with employees; Serve as point of contact for customers; Serve as point of contact for vendors; Serve as point of contact for external executives", "domainKnowledge" : "Defense technology; Autonomy; AI; Computer vision; Sensor fusion; Networking technology", "domainList" : [ "defense-technology", "autonomy", "ai", "computer-vision", "sensor-fusion", "networking-technology" ], "domainSpecificKnowledge" : [ "Defense technology", "Autonomy", "AI", "Computer vision", "Sensor fusion", "Networking technology" ], "problemSolvingSkills" : "Keep things running; Deconflict requests", "qualificationsBasic" : "High degree of attention to detail", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Anduril Industries is a defense technology company with a mission to transform U. S. and allied military capabilities with advanced technology. By bringing the expertise, technology, and business model of the 21st century’s most innovative companies to the defense industry, Anduril is changing how military systems are designed, built and sold. Anduril’s family of systems is powered by Lattice OS, an AI-powered operating system that turns thousands of data streams into a realtime, 3D command and control center. As the world enters an era of strategic competition, Anduril is committed to bringing cutting-edge autonomy, AI, computer vision, sensor fusion, and networking technology to the military in months, not years. We are seeking an Executive Assistant (EA) to join our growing London office. As an EA at Anduril you will be responsible for keeping the train on the tracks, you will find joy in order and you are ruthlessly organised. Your role is both internal and external and will require a high degree of attention to detail. You will interface with both internal Anduril leaders and employees and serve a critical point of contact for customers, vendors, and external executives. Your ability to keep things running and deconflict requests makes you an integral part of the team's success. WHAT YOU'LL DO Provide direct administrative support for the UK Managing Director and are considered part of Anduril's total compensation package. Additionally, Anduril offers top-tier benefits for full-time employees, including: Benefits At Anduril, we invest in our people. Our comprehensive, competitive benefits package (available at little to no cost to employees) ensures you’re supported in health, recovery, and whatever comes next. For more information, Explore Our Benefits. Protecting Yourself from Recruitment Scams Anduril is committed to maintaining the integrity of our Talent acquisition process and the security of our candidates. We've observed a rise in sophisticated phishing and fraudulent schemes where individuals impersonate Anduril representatives, luring job seekers with false interviews or job offers. These scammers often attempt to extract payment or sensitive personal information. To ensure your safety and help you navigate your job search with confidence, please keep the following critical points in mind: No Financial Requests: Anduril will never solicit payment or demand personal financial details (such as banking information, credit card numbers, or social security numbers) at any stage of our hiring process. Our legitimate recruitment is entirely free for candidates. Please always verify communications: Direct from Anduril: If you receive an email from one of our recruiters, it will only come from an @anduril.com address. Via Agency Partner: If contacted by a recruiting agency for an Anduril role, their email will clearly identify their agency. If you suspect any suspicious activity, please verify the agency's authenticity by reaching out to contact@anduril.com. Exercise Caution with Unsolicited Outreach: If you receive any communication that appears suspicious, contains grammatical errors, or makes unusual requests, do not engage. Always confirm the sender's email domain is @anduril.com before providing any personal information or clicking on links. What to Do If You Suspect Fraud: Should you encounter any questionable or fraudulent outreach claiming to be from Anduril, please report it immediately to contact@anduril.com. Your proactive caution is invaluable in protecting your personal information and upholding the security and trustworthiness of our recruitment efforts. Data Privacy To view Anduril's candidate data privacy policy, please visit https://anduril.com/applicant-privacy-notice/. By submitting your application, you consent to Anduril Industries using a third-party service provider to conduct pre-employment risk, integrity, and due diligence screening and assessing potential risks as part of your application process. This third-party service provider provides risk-intelligence services that may include analysis of sanctions and watchlists, adverse media, public-record information, and other lawful open-source or commercial data sources. This third-party service provider does not act as a consumer reporting agency. Use of this provider helps to ensure compliance with applicable laws and protect technology, intellectual property, and organizational security.", "summaryDescription" : "Executive Assistant at Anduril Industries. 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Austin:101 E 15th St (320-4001) (320TX-4001)
101 E 15th St
Austin, 78778-0001

" ], "timestamp" : "2026-06-16T00:09:29.889", "fingerprint" : "8dcc5d863d8a6ef3b74717d663081542b9b6047f27184d264dc193f74888a98d", "source" : "taleo", "language" : "en", "applyUrl" : "https://aa270.taleo.net/careersection/ex/jobdetail.ftl?job=34475", "externalId" : "34475", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Austin", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "30.2711286,-97.7436995" } ], "locationText" : "Austin, Texas, United States", "employmentType" : "FULL_TIME", "technicalSkills" : "Microsoft Office Suite, Word, Excel, PowerPoint, Outlook", "professionalSkills" : [ "Program management", "Business management", "Clerical administration", "Support services coordination", "Program operations coordination" ], "hardSkillsList" : [ "Scheduling meetings", "Coordinating travel", "Editing correspondence", "Editing reports", "Editing presentations", "Information gathering", "Research" ], "softSkillsList" : [ "Discretion", "Problem solver" ], "hardSkills" : [ { "name" : "Scheduling meetings", "level" : "intermediate" }, { "name" : "Coordinating travel", "level" : "intermediate" }, { "name" : "Editing correspondence", "level" : "intermediate" }, { "name" : "Editing reports", "level" : "intermediate" }, { "name" : "Editing presentations", "level" : "intermediate" }, { "name" : "Information gathering", "level" : "intermediate" }, { "name" : "Research", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Discretion" }, { "name" : "Problem solver" } ], "majorSkills" : "Executive support, Office management, Project assistance", "majorSkillsList" : [ "Executive support", "Office management", "Project assistance" ], "coreResponsibilities" : "Provide high-level administrative support, Manage office workloads, Manage day-to-day activities, Assist with strategic initiatives, Assist with special projects, Contribute to process improvement, Manage executive's calendar, Schedule meetings, Coordinate travel arrangements, Prepare correspondence, Edit correspondence, Prepare reports, Edit reports, Prepare presentations, Edit presentations, Prepare other documents, Edit other documents, Serve as primary point of contact, Assist with research, Assist with information gathering, Attend meetings, Perform other duties", "teamCollaboration" : "Internal stakeholders; External stakeholders; Communications team", "projectManagementSkills" : [ "Strategic initiatives", "Special projects" ], "domainKnowledge" : "Agency programs; Business management practices; Complex policies; Complex procedures", "domainList" : [ "agency-programs", "business-management-practices", "complex-policies", "complex-procedures" ], "domainSpecificKnowledge" : [ "Agency programs", "Business management practices", "Complex policies", "Complex procedures" ], "toolProficiency" : [ "Microsoft Office Suite", "Word", "Excel", "PowerPoint", "Outlook" ], "communicationSkills" : "Verbal communication; Written communication; Social media management; Agency messaging", "documentationSkills" : "Editing correspondence; Editing reports; Editing presentations", "continuousLearning" : "Training and development", "problemSolvingSkills" : "Analyzing work problems", "specialRequirements" : "Texas resident, Relocate to Texas", "outcomesObjectives" : "Grow into new role within 2-4 years", "qualificationsBasic" : "Two years of full-time experience in a responsible position, Thorough knowledge of agency programs, Thorough knowledge of business management practices, Thorough knowledge of clerical administration, Experience in organizing support services, Experience in coordinating support services, Experience in organizing program operations, Experience in coordinating program operations, Analyzing work problems, Interpreting complex policies and procedures", "qualificationsPreferred" : "Proven experience supporting senior-level executives, Experience with travel booking, Experience with expense reporting systems", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Special Assistant to the Executive Director (Program Specialist IV) Classification Number: 1573 Salary Group: B20 Are you an energetic and service-oriented professional with a \"no task too small\" attitude and a passion for providing exceptional support to executive leadership? Are you looking for a launchpad to a prominent role within a major state agency? The Texas Workforce Commission is seeking a highly motivated and adaptable individual to join our Executive team as a Special Assistant to the Executive Director. As Special Assistant, you will gain invaluable experience in a fast-paced and rewarding environment, with the expectation of growing into a new role within another TWC division in 2-4 years. The selected candidate will work on-site Monday - Friday, at 101 E. 15th St., Austin, TX 78778. TWC is not considering applications from individuals who require sponsorship for an employment visa, including those with H1B visas or those currently on student or postgraduate visas. You must be a Texas resident to work for the Texas Workforce Commission or willing to relocate to Texas. WHO WE ARE: TWC has a noble public service mission: we connect people with careers all over the state. While our headquarters are in Austin, we have offices statewide. We're a Family Friendly Certified Workplace with great work-life balance, competitive salaries, extensive opportunities for training and development, and fantastic benefits. This is a unique role for someone seeking a challenging position with significant growth potential. The Special Assistant will be a key part of the Executive office, providing direct support to the Executive Director. WHO YOU ARE: An ambitious and service-oriented professional who possesses a strong work ethic, unwavering integrity, and a drive to excel. You thrive in a fast-paced environment and are highly adaptable and flexible, willing to be accessible and assist in off-hours when needed. You are a self-starting, motivated, collaborative problem solver who understands the value of exceptional customer service and discretion. You see this Special Assistant role not just as a job, but as a unique stepping-stone – a launchpad to a prominent role within another division of the Texas Workforce Commission in approximately 2-4 years. WHAT YOU WILL DO: - Provide a wide variety of high-level administrative support to an executive. - Manage office workloads and the day-to-day activities of the executive office. - Assist with strategic initiatives and special projects. - Contribute to the ongoing improvement of executive office processes. YOU WILL BE TRUSTED TO: - Manage the executive's calendar, schedule meetings, and coordinate travel arrangements. - Prepare and edit correspondence, reports, presentations, and other documents with accuracy and attention to detail. - Serve as a primary point of contact for internal and external stakeholders. - Assist the executive with research and general information gathering. - Attend meetings in support of the executive as needed. - Perform other duties as assigned. YOU QUALIFY WITH: - Two years of full-time experience in a responsible position which provided thorough knowledge of agency programs and services; business management practices, clerical administration, and procedures; or experience in organizing and coordinating support services or program operations which included analyzing work problems and interpreting complex policies and procedures. - Relevant academic credits may be applied toward experience qualifications for this position. YOU ARE A GREAT FIT WITH: - Exceptional Communication: You communicate effectively, both verbally and in writing, with individuals at all levels. You are also social media savvy, capable of managing a professional presence (like drafting LinkedIn articles or handling retweets) and coordinating with the Communications team on official agency messaging. - Organized and Efficient: You have strong organizational, time management, and prioritization skills, with a proactive and solution-oriented mindset. - Discreet and Professional: You have a demonstrated ability to maintain confidentiality, exercise discretion, and handle sensitive information with the utmost professionalism. - Proactive and Adaptable: You take initiative, are comfortable working with limited supervision, and are willing to go the extra mile. Bonus Points if you have: - Proven experience supporting senior-level executives. - Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). - Experience with travel booking and expense reporting systems. YOU GAIN: - A Family Friendly Certified Workplace. - Competitive starting salary: $66,000- $72,000/annually - Defined Retirement Benefit Plan. - Optional 401(k) and 457 accounts. - Medical Insurance. - Paid time off, including time for vacation, sick and family care leave. - Additional benefits for active employees can be found at https://www.ers.texas.gov/Active-Employees/Health-Benefits. VETERANS: Use your military skills to qualify for this position or other jobs! Go to www.texasskillstowork.com to translate your military work experience and training courses into civilian job terms, qualifications, and skill sets. Also, you can compare this position to military occupations (MOS) at the Texas State Auditor's Office by pasting this link into your browser: https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_ProgramManagement.pdf. HOW TO APPLY: To be considered, please complete a State of Texas Application for Employment and apply online at www.workintexas.com or on Taleo ( Job Search ). TWC is not considering applications from individuals who require sponsorship for an employment visa, including those with H1B visas or those currently on student or postgraduate visas. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. A position utilizing this classification will be designated as security sensitive according to the Texas Labor Code, Section 301.042. United States-Texas-Austin", "summaryDescription" : "Special Assistant to the Executive Director at Texas Workforce Commission. Skills: Executive support, Office management, Project assistance. Provide high-level administrative support. Manage office workloads", "createdAt" : "2026-06-14T18:46:09.490", "lastUpdated" : "2026-06-16T00:09:29.889", "ingestTimestamp" : "2026-06-14T18:46:09.490", "mongoId" : "69ce5df99bc74574cb6719fb", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 65000, "salaryAnnualMax" : 95000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Scheduling meetings", "Coordinating travel", "Editing correspondence", "Editing reports", "Editing presentations", "Information gathering", "Research", "Discretion", "Problem solver", "Executive support", "Office management", "Project assistance", "Program management", "Business management", "Clerical administration", "Support services coordination", "Program operations coordination", "Strategic initiatives", "Special projects", "Agency programs", "Business management practices", "Complex policies", "Complex procedures", "Microsoft Office Suite", "Word", "Excel", "PowerPoint", "Outlook" ], "skillCount" : 28, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Government", "llmIndustryConfidence" : 0.95 }, { "id" : "6a30797df292fd229c032c87", "title" : "Executive Assistant", "company" : "Chartis", "industry" : "Professional Services Team (PST)", "salary" : { "min" : 68000.0, "max" : 90000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Remote", "locations" : [ "Remote" ], "timestamp" : "2026-06-16T12:21:48.267", "fingerprint" : "9c637657e4dc9373ac83e8b69436539ae25cd05a2c32b008bf4f30bee5a30074", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/chartis/91864228-1064-41f2-bdf4-47a0d95fa0ca/application", "externalId" : "91864228-1064-41f2-bdf4-47a0d95fa0ca", "industryFunction" : { }, "structuredLocations" : [ { "country" : "Bulgaria", "continent" : "eu", "workMode" : "remote" } ], "locationText" : "Bulgaria", "employmentType" : "FULL_TIME", "experienceMinYears" : 3, "experienceMaxYears" : 5, "experienceLevel" : "Mid", "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "EXECUTIVE ASSISTANT ABOUT CHARTIS Chartis comprises 1,350 professionals who value working for a purpose-driven organization, people who have committed their careers to helping providers, payers, technology innovators, retail companies, and investors create and embrace solutions that reshape healthcare for the better. We work with over 900 clients annually to help make US healthcare more affordable, accessible, safe, and human. Through our family of brands—Chartis, Jarrard, Greeley, and HealthScape Advisors—we have created a culture that prioritizes respect for our clients, commitment to each other, and unwavering integrity. From physicians, nurses, healthcare executives, and community health leaders to strategists, digital advisors, transactions experts, and healthcare futurists, we bring a diverse set of perspectives to assess healthcare challenges from every angle. Believing in what we do helps us attract and retain the best and brightest because the work we do every day makes a meaningful impact. This theme of believing in a better way forward is woven into our brand, Believe in better. Chartis has offices in Boston, Chicago, New York, Washington D.C., and Nashville. Remote work is allowed. ROLE OVERVIEW Chartis is looking for a driven, dynamic, organized and collaborative Executive Assistant to provide remote support to 5-7 senior partners in the firm, with a focus on calendar management, travel planning, and expense report management. RESPONSIBILITIES · Proactively manage assigned partner calendars, including scheduling meetings and identifying and resolving conflicts based on a thorough understanding of partner clients, activities, and priorities · Plan and manage travel for assigned partners, who typically visit multiple US cities each week · Prepare and submit monthly expense reports · Assist with time reporting as needed · Manage client contact information as needed in CRM system (SalesForce) · Create and manage correspondence (e.g., e-mails, holiday cards) as needed · Type and proofread documents (e.g., engagement letters, reports) upon request · Occasional support and coordination of office meetings, including catering and conference room reservations · Practice administrative support including business development, internal meetings, industry events, etc. · Support other special projects and/or administrative activities in support of firm objectives as assigned QUALIFICATIONS AND DESIRED SKILLS · At least 3-5 years of experience providing executive-level support in a professional services environment (e.g., consulting, legal, financial services) · Bachelor’s degree preferred · Exceptional organizational skills, including ability to multi-task and prioritize competing demands in a fast-paced, dynamic environment · Excellent verbal and written communication skills · Outstanding client service orientation – highly responsive and willing to go the extra mile · Keen attention to detail · Able to identify and solve problems with little direction proactively and independently · Sound judgment and a high level of maturity · Outstanding team player and contributor to a collaborative, energizing, and fun work environment · Proficient in Microsoft Outlook and Word · Experience with SalesForce, HubSpot, MS Teams and Zoom preferred · Experience in event coordination a plus · Ability to travel ad hoc (~1-2 days per quarter)- Salary range: $68,000-$90,000 plus may be eligible for an annual discretionary bonus. The salary range for this role takes into account the wide range of factors that are considered in making compensation decisions including, but not limited to, skills, experience, training, licensure and certifications, practice area, and other business and organizational needs. In addition, Chartis offers several benefits including medical, dental, vision, HSA, FSA, disability insurance, life insurance, 401(k) match, paid time off, wellness stipend, and additional voluntary benefits. At Chartis, we pride ourselves on having a diverse workforce. We value and celebrate the uniqueness of individuals and the different perspectives they provide. We offer equal opportunity employment regardless of race, color, religion, gender identity or expression, sexual orientation, national origin, genetics, disability status, age, marital status, or protected veteran status.", "summaryDescription" : "Executive Assistant at Chartis", "createdAt" : "2026-06-16T01:59:39.129", "lastUpdated" : "2026-06-16T12:21:48.267", "ingestTimestamp" : "2026-06-16T01:59:39.129", "mongoId" : "6a30797df292fd229c032c87", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 68000, "salaryAnnualMax" : 90000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "hasLocation" : true, "hasGeo" : false, "llmIndustryConfidence" : 0.95 }, { "id" : "6a308756f292fd229c087e94", "title" : "Executive Assistant", "company" : "Anders", "industry" : "Consulting", "salary" : { "min" : 55000.0, "max" : 75000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Executive Assistant in St. Louis, MO, adjusted for mid-seniority and the accounting industry." }, "location" : "St. Louis, MO", "locations" : [ "St. Louis", "MO" ], "timestamp" : "2026-06-16T14:12:21.333", "fingerprint" : "ad862a03eb6ef5a01aa75b9848fa2198c656d3475dd9a1ee7dab9600147ad249", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/anderscpasadvisors/jobs/5164608007", "externalId" : "5164608007", "industryFunction" : { }, "structuredLocations" : [ { "city" : "St. Louis", "state" : "Missouri", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "38.6254063,-90.1900090" } ], "locationText" : "St. Louis, Missouri, United States", "technicalSkills" : "Microsoft Office, Word, Excel, Power BI, PowerPoint, Outlook, Teams, Adobe Acrobat", "professionalSkills" : [ "Critical thinking", "Problem solving", "Independent judgment", "Project management", "Time management", "Workflow improvement", "Efficiency improvement" ], "hardSkillsList" : [ "Engagement letter preparation", "CRM database maintenance", "Calendar management", "Schedule tracking", "Travel arrangement", "Speaking engagement coordination", "Client engagement coordination", "Portal setup", "Document download management", "Invoice preparation", "Billing statement preparation", "Billing record maintenance", "Firm correspondence processing", "Onboarding steps completion", "Report proofreading", "Correspondence drafting", "Documentation drafting", "Writing skills", "Editing skills", "Proofreading skills" ], "softSkillsList" : [ "Mature demeanor", "Self-confidence", "Independent judgment" ], "hardSkills" : [ { "name" : "Engagement letter preparation", "level" : "intermediate" }, { "name" : "CRM database maintenance", "level" : "intermediate" }, { "name" : "Calendar management", "level" : "intermediate" }, { "name" : "Schedule tracking", "level" : "intermediate" }, { "name" : "Travel arrangement", "level" : "intermediate" }, { "name" : "Speaking engagement coordination", "level" : "intermediate" }, { "name" : "Client engagement coordination", "level" : "intermediate" }, { "name" : "Portal setup", "level" : "intermediate" }, { "name" : "Document download management", "level" : "intermediate" }, { "name" : "Invoice preparation", "level" : "intermediate" }, { "name" : "Billing statement preparation", "level" : "intermediate" }, { "name" : "Billing record maintenance", "level" : "intermediate" }, { "name" : "Firm correspondence processing", "level" : "intermediate" }, { "name" : "Onboarding steps completion", "level" : "intermediate" }, { "name" : "Report proofreading", "level" : "intermediate" }, { "name" : "Correspondence drafting", "level" : "intermediate" }, { "name" : "Documentation drafting", "level" : "intermediate" }, { "name" : "Writing skills", "level" : "intermediate" }, { "name" : "Editing skills", "level" : "intermediate" }, { "name" : "Proofreading skills", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Mature demeanor" }, { "name" : "Self-confidence" }, { "name" : "Independent judgment" } ], "majorSkills" : "Administrative support, Executive support, Client relations", "majorSkillsList" : [ "Administrative support", "Executive support", "Client relations" ], "coreResponsibilities" : "Provide administrative support to leaders, Assist in preparation of statements of work, Assist in preparation of engagement letters, Assist in maintaining CRM database, Assist in managing calendars, Assist in tracking schedules, Assist in arranging travel, Assist in coordinating speaking engagements, Assist in coordinating client engagements, Set up portals, Manage document downloads, Prepare invoices, Prepare billing statements, Maintain billing records, Process Firm correspondence, Complete onboarding steps, Proofread reports, Make necessary edits to reports, Draft correspondence, Draft documentation, Serve as liaison between leaders and clients, Participate in Firm initiatives, Identify areas of improvement, Build efficiencies for the Firm, Work extended hours, Support other departments as needed", "teamCollaboration" : "Work with teams; Work with internal clients; Work with external clients; Productive working relationships", "projectManagementSkills" : [ "Project management" ], "domainKnowledge" : "Accounting firm operations", "domainList" : [ "accounting-firm-operations" ], "domainSpecificKnowledge" : [ "Accounting firm operations" ], "toolProficiency" : [ "Microsoft Office", "Word", "Excel", "Power BI", "PowerPoint", "Outlook", "Teams", "Adobe Acrobat" ], "communicationSkills" : "Written communication; Verbal communication", "documentationSkills" : "Documentation drafting", "problemSolvingSkills" : "Problem solving; Critical thinking; Independent judgment; Decision making", "specialRequirements" : "Work extended hours", "outcomesObjectives" : "Deliver outstanding results; Improve workflow; Improve efficiencies", "qualificationsBasic" : "High school diploma or equivalent, 4 years of experience in a professional support role, Authorized to work in the United States", "qualificationsPreferred" : "Adobe Acrobat proficiency, Proficiency with other digital tools", "remoteFriendly" : true, "workSiteFlexibility" : "Flexible", "rawDescription" : "The Advisory Department of one of the fastest-growing accounting firms in the country is seeking an Executive Assistant who is motivated to learn, excited to collaborate and passionate about delivering outstanding results. This individual will have a direct impact on our firm’s mission of serving as a catalyst for those striving to achieve their highest potential. The Executive Assistant must maintain a mature, professional demeanor while projecting self-confidence when addressing questions and handling matters involving internal and external clients. This position manages a variety of tasks simultaneously and can anticipate the needs of others while constantly seeking opportunities to improve workflow and efficiencies for their assigned leaders and the Firm as a whole. This position performs administrative work of considerable difficulty which may involve critical thinking, problem solving and independent judgment. The Executive Assistant must also be able to manage projects, work independently with little or no supervision, and manage their time accordingly. What You’ll Do: Provide administrative support to leaders in the Advisory business units working with their teams Assist in the preparation of statements of work and engagement letters Assist in maintaining the CRM database on behalf of Advisory leaders Assist in managing calendars, tracking schedules, arranging travel, coordinating speaking and client engagements, etc. for respective Advisory leaders Set up portals and manage document downloads Prepare invoices, billing statements and maintain billing records Process Firm correspondence Complete onboarding steps for Advisory leaders Proofread reports making necessary edits to formatting, punctuation, and grammar Draft correspondence and other forms of documentation using the Firm’s standardized formats Serve as a liaison between Advisory leaders and respective client groups Participate in various Firm initiatives to identify areas of improvement and to build efficiencies for the Firm as a whole Work extended hours necessitated by workload Other additional duties as assigned from time to time, including supporting other departments, as needed What We’re Looking For: Communicate clearly and effectively in both written and verbal communications Maintain a professional demeanor with co-workers and clients Project a can-do, team-player attitude to cultivate productive working relationships within the Advisory Group and Firmwide Possess critical thinking skills and exhibit sound judgment with the ability to prioritize and make necessary decisions Anticipate the needs of respective Advisory leaders and take initiative to proactively work ahead Manage day-to-day responsibilities as well as tasks assigned by Advisory leaders Possess excellent writing, editing and proofreading skills exhibiting good attention to detail Microsoft Office (Word, Excel, Power BI, PowerPoint, Outlook and Teams) Your Qualifications: High school diploma or equivalent required 4 years of experience in a professional support role Experience with Microsoft Office programs including Word, Excel, PowerPoint, Outlook, Power BI, and Teams- plus Adobe Acrobat and other digital tools The stated pay scale reflects the range that Anders reasonably expects to pay for this position.  The actual pay rate for this position will be dependent on a variety of factors, including an applicant’s years of experience, unique skills and abilities, education, alignment with similar internal candidates, marketplace factors, other requirements for the position, and firm business practices. Salary Range $67,000—$75,000 USD Why You’ll Love Working Here: At Anders, taking care of our employees is a top priority. Our welcoming and collaborative culture will make you feel like a part of the team from day one. From professional development opportunities to benefits that directly impact mental, physical and financial wellness, Anders offers unique incentives that enrich your life and facilitate growth, including our Work Flex program which gives you the opportunity to work at our Chesterfield office, our Downtown St. Louis office, remotely, adopt a hybrid approach or even switch between these options as you prefer. Learn more about our full benefit offerings, Work Flex program, and our Inclusion Network at our careers page: anderscpa.com/careers/working-at-anders/ All applicants for this position must be authorized to work in the United States now and in the future without requiring sponsorship.    For 60 years, Anders has delivered full-service accounting, tax, audit and advisory services to growth-oriented companies, organizations and individuals. Every day, our partners and staff serve as a catalyst for those striving to achieve their highest potential and carry this mentality on to our clients and community. Ranked #75 on Accounting Today’s List of Top Accounting Firms and continually named a Top Workplace, Anders is a member firm of LEA Global, one of the largest international associations of independent accounting firms. For more information on Anders, visit anderscpa.com and follow us on Facebook, LinkedIn, and Instagram: @AndersCPA  If you have questions about the data we collect and how it's used, view the Anders Privacy Policy.", "summaryDescription" : "Executive Assistant at Anders. Skills: Administrative support, Executive support, Client relations. Provide administrative support to leaders. 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The ideal candidate is someone who naturally creates structure, follows through without reminders, and can quickly learn unfamiliar tools and contexts. 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The ideal candidate is someone who naturally creates structure, follows through without reminders, and can quickly learn unfamiliar tools and contexts. Key Responsibilities - Manage complex calendars across multiple organizations and priorities - Monitor and manage email communications, flagging urgent matters and drafting responses when needed - Track projects, deliverables, milestones, and ongoing commitments - Maintain visibility across all executive responsibilities and ensure consistent follow-through - Coordinate meetings, prepare agendas, and document action items and next steps - Serve as a key coordination point across internal teams and external stakeholders - Build and maintain lightweight systems to improve organization and accountability - Proactively identify risks, delays, and bottlenecks before they escalate - Learn and adopt new tools and platforms as required - Independently resolve issues using documentation, research, and available support resources Requirements - 3–5 years of experience supporting senior executives, founders, or partners in an EA or similar role - Excellent organizational skills and strong attention to detail - Strong written and verbal English communication skills - Proven ability to manage multiple priorities in fast-paced environments - Strong critical thinking and problem-solving ability - High level of discretion and professionalism in handling confidential information - Ability to work independently in a remote setting with minimal supervision - Proficiency in Microsoft Office and Google Workspace Preferred Qualifications - Experience supporting executives managing multiple businesses or functions - Background in consulting, legal, finance, investment, or advisory environments - Experience setting up or improving task management systems and workflows - Exposure to startup or high-growth entrepreneurial environments What Success Looks Like - The executive has full confidence that commitments and deadlines are consistently tracked and executed - Multiple organizations remain organized despite competing priorities - Communication is timely, clear, and proactive - New tools and systems are adopted quickly with minimal guidance - Issues are identified and resolved before they become problems", "summaryDescription" : "Executive Assistant. Manage complex calendars. Monitor email communications", "createdAt" : "2026-06-16T00:24:31.440", "lastUpdated" : "2026-06-16T12:02:06.736", "ingestTimestamp" : "2026-06-16T00:24:31.440", "mongoId" : "6a305ee3f292fd229cf7582e", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 18000, "salaryAnnualMax" : 30000, "salaryBand" : "<30k", "hasSalary" : true, "allSkills" : [ "Intellectually curious", "Track projects", "Track deliverables", "Track milestones", "Track commitments", "Investment banking", "Consulting", "Advisory services", "Legal operations", "Cybersecurity", "Microsoft Office", "Google Workspace" ], "skillCount" : 12, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.6666667, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Consulting", "llmIndustryConfidence" : 0.85 }, { "id" : "6a305118f292fd229cef99c3", "title" : "Executive Assistant", "industry" : "Support", "salary" : { "min" : 83000.0, "max" : 103000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "US", "locations" : [ "US" ], "timestamp" : "2026-06-16T13:05:30.028", "fingerprint" : "b69a3b643764b6e848ef00977e5cc9d0dfd53f16bd599101e14e8da1fa000801", "source" : "lever", "language" : "en", "applyUrl" : "https://jobs.lever.co/jobgether/435f861c-86a0-4084-a650-e44ec44099cc/apply", "externalId" : "435f861c-86a0-4084-a650-e44ec44099cc", "industryFunction" : { }, "structuredLocations" : [ { "country" : "Bulgaria", "continent" : "eu", "workMode" : "remote" } ], "locationText" : "Bulgaria", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "Senior", "technicalSkills" : "Microsoft Office, Outlook, Word, Excel, PowerPoint, Slack, Teams", "professionalSkills" : [ "Time-management", "Decision-making", "Relationship building" ], "hardSkillsList" : [ "Expense reporting", "Reconciliation", "Administrative tracking", "Budget tracking" ], "softSkillsList" : [ "Discretion", "Adaptability", "Judgment" ], "hardSkills" : [ { "name" : "Expense reporting", "level" : "intermediate" }, { "name" : "Reconciliation", "level" : "intermediate" }, { "name" : "Administrative tracking", "level" : "intermediate" }, { "name" : "Budget tracking", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Discretion" }, { "name" : "Adaptability" }, { "name" : "Judgment" } ], "majorSkills" : "Executive support, Meeting organization, Calendar management", "majorSkillsList" : [ "Executive support", "Meeting organization", "Calendar management" ], "coreResponsibilities" : "Provide administrative support, Provide operational support, Organize executive meetings, Prepare executive meetings, Manage executive calendars, Prioritize requests, Prioritize meetings, Prioritize communications, Prepare reports, Prepare presentations, Prepare spreadsheets, Prepare briefing materials, Draft communications, Review communications, Manage communications, Handle expense reporting, Handle reconciliation, Handle administrative tracking, Maintain confidentiality, Coordinate board meetings, Coordinate leadership sessions, Coordinate company events, Support corporate initiatives, Track giving programs budget, Serve as backup support, Coordinate office supplies, Coordinate facilities needs, Ensure information flow", "teamCollaboration" : "Across all levels", "toolProficiency" : [ "Microsoft Office Suite", "Outlook", "Word", "Excel", "PowerPoint", "Slack", "Teams" ], "communicationSkills" : "Written communication; Verbal communication", "continuousLearning" : "Professional development stipend", "problemSolvingSkills" : "Problem-solving", "specialRequirements" : "Occasional travel", "qualificationsBasic" : "5+ years supporting C-suite executives, Proficiency in Microsoft Office Suite, Proficiency in collaboration tools, Ability to handle confidential information", "qualificationsPreferred" : "Bachelor’s degree in Business", "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "## Accountabilities You will provide high-level administrative and operational support to executives, ensuring smooth coordination of priorities, communication, and organizational flow. Organize and prepare executive meetings, including scheduling, logistics, materials, minutes, and follow-up on action items. Manage executive calendars and prioritize time-sensitive requests, meetings, and communications. Prepare reports, presentations, spreadsheets, and briefing materials for leadership and strategic initiatives. Draft, review, and manage internal and external communications on behalf of C-suite executives. Handle expense reporting, reconciliation, and administrative tracking for senior leadership. Maintain strict confidentiality in handling sensitive company and executive information. Coordinate board meetings, leadership sessions, and company-wide events, ensuring end-to-end execution. Support corporate initiatives including giving programs and related budget tracking. Serve as backup support for office operations, including coordination of supplies and facilities needs. Act as a central point of coordination to ensure smooth information flow across executives and teams. Requirements You are an organized, proactive, and highly reliable professional with experience supporting senior executives in fast-paced environments. 5+ years of experience supporting C-suite executives or senior leadership teams. Bachelor’s degree in Business or related field preferred. Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools such as Slack or Teams. Excellent written and verbal communication skills with strong attention to detail. Exceptional organizational and time-management skills with the ability to manage multiple priorities. High level of discretion and ability to handle confidential and sensitive information. Strong problem-solving skills with a proactive, self-starter mindset. Ability to work effectively across all levels of an organization and build strong relationships. Adaptability and comfort working in a dynamic, fast-paced environment. Strong judgment and decision-making skills with a focus on prioritization and execution. Benefits Competitive salary range: $83,000 – $103,000 USD Comprehensive medical, dental, and vision insurance coverage 401(k) plan with up to 4% company match Paid vacation, sick leave, and holidays Company-paid life insurance and long-term disability coverage Flexible Spending Account (FSA) options Employee Assistance Program offering mental health, financial, and legal support Remote-friendly work environment with occasional travel to headquarters Home office support and professional development stipend Performance-based growth opportunities and employee ownership program Additional perks including wellness initiatives, recognition programs, and lifestyle credits. ## Additional Information How Jobgether works: We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team. We appreciate your interest and wish you the best! Why Apply Through Jobgether? Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time. #LI-CL1", "summaryDescription" : "Executive Assistant. Skills: Executive support, Meeting organization, Calendar management. Provide administrative support. Provide operational support", "postedDate" : "2026-06-15T15:06:45.737", "createdAt" : "2026-06-15T15:06:45.737", "lastUpdated" : "2026-06-16T13:05:30.028", "ingestTimestamp" : "2026-06-16T03:20:41.946", "mongoId" : "6a305118f292fd229cef99c3", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 83000, "salaryAnnualMax" : 103000, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ "Expense reporting", "Reconciliation", "Administrative tracking", "Budget tracking", "Discretion", "Adaptability", "Judgment", "Executive support", "Meeting organization", "Calendar management", "Time-management", "Decision-making", "Relationship building", "Microsoft Office Suite", "Outlook", "Word", "Excel", "PowerPoint", "Slack", "Teams" ], "skillCount" : 20, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Senior", "dataQualityScore" : 0.8888889, "daysOld" : 0, "hasLocation" : true, "hasGeo" : false, "llmIndustryConfidence" : 0.95 }, { "id" : "6a2ca03374d8ee00a09a185d", "title" : "Executive Assistant to the CEO, COO & CRO", "company" : "Sprinter Health", "industry" : "Sprinter Health", "salary" : { "min" : 90000.0, "max" : 125000.0, "currency" : "USD", "frequency" : "Yearly" }, "location" : "Menlo Park, CA", "locations" : [ "Menlo Park, CA" ], "timestamp" : "2026-06-15T11:24:13.003", "fingerprint" : "21324c4f33108b136302f84080e1dab62cdf68ab7ff7db732f7bdb332580118c", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/sprinter-health/d025b226-1513-4408-86ab-3982bc41762a/application", "externalId" : "d025b226-1513-4408-86ab-3982bc41762a", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Menlo Park", "state" : "California", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "37.4519671,-122.1779920" } ], "locationText" : "Menlo Park, California, United States", "employmentType" : "FULL_TIME", "technicalSkills" : "Google Workspace, Slack, Zoom", "professionalSkills" : [ "Executive support", "Calendar management", "Travel coordination", "Board coordination", "Event planning", "Project coordination" ], "hardSkillsList" : [ "Scheduling", "Logistics management", "Meeting preparation", "Document preparation", "Action item tracking" ], "softSkillsList" : [ "Calm under pressure", "Clear communication", "Professional communication", "Accurate communication", "Confident communication", "Problem solving", "Service-oriented mindset" ], "hardSkills" : [ { "name" : "Scheduling", "level" : "intermediate" }, { "name" : "Logistics management", "level" : "intermediate" }, { "name" : "Meeting preparation", "level" : "intermediate" }, { "name" : "Document preparation", "level" : "intermediate" }, { "name" : "Action item tracking", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Calm under pressure" }, { "name" : "Clear communication" }, { "name" : "Professional communication" }, { "name" : "Accurate communication" }, { "name" : "Confident communication" }, { "name" : "Problem solving" }, { "name" : "Service-oriented mindset" } ], "majorSkills" : "Executive support, Calendar management, Event planning, Board communications", "majorSkillsList" : [ "Executive support", "Calendar management", "Event planning", "Board communications" ], "coreResponsibilities" : "Manage complex calendars, Prioritize meeting requests, Prepare daily schedules, Prepare briefing materials, Act as gatekeeper, Maintain stakeholder relationships, Coordinate domestic travel, Coordinate accommodations, Coordinate itineraries, Coordinate travel logistics, Serve as point of contact, Coordinate Board meetings, Manage scheduling for Board meetings, Manage logistics for Board meetings, Manage meeting materials, Manage follow-up action items, Support Board presentation preparation, Support Board presentation distribution, Handle sensitive information, Handle confidential information, Plan executive meetings, Execute executive meetings, Plan company events, Execute company events, Plan leadership offsites, Execute leadership offsites, Plan Board gatherings, Execute Board gatherings, Plan customer-facing events, Execute customer-facing events, Coordinate venues, Coordinate catering, Coordinate agendas, Coordinate attendee communications, Track key action items, Track follow-ups, Track deadlines, Drive operational efficiency, Improve processes, Document processes, Coordinate projects, Support special projects, Support strategic initiatives", "teamCollaboration" : "Internal teams; External partners; Investors; Board members; Cross-functional teams; People team; Leadership team", "projectManagementSkills" : [ "Process improvements", "Project coordination" ], "domainKnowledge" : "Healthcare technology; Startup environment", "domainList" : [ "healthcare-technology", "startup-environment" ], "domainSpecificKnowledge" : [ "Healthcare technology", "Startup environment" ], "toolProficiency" : [ "Google Workspace", "Slack", "Zoom" ], "communicationSkills" : "Executive communication; Investor communication; Board communication; Stakeholder communication", "documentationSkills" : "Process documentation", "continuousLearning" : "Annual learning stipend", "problemSolvingSkills" : "Problem solving", "specialRequirements" : "3 days in office", "qualificationsBasic" : "Experience getting stuff done, Managing multiple complex tasks, Communicating with stakeholders, Exceptional organizational skills, Attention to detail, Outstanding written communication, Outstanding verbal communication, Maintain confidentiality, Exercise sound judgment, Operate independently, Prioritize effectively, Adapt quickly", "qualificationsPreferred" : "Support leadership at startup, Planning offsites or events, Project management capabilities, Process-oriented mindset, Working with Board members, Working with investors, Working with senior external stakeholders", "remoteFriendly" : true, "workSiteFlexibility" : "Hybrid", "rawDescription" : "ABOUT SPRINTER HEALTH At Sprinter Health, our mission is reimagining how people access care by bringing it directly to their homes. Nearly 30% of patients in the U.S. skip preventive or chronic care simply because they can’t get to a doctor’s office. For many, the ER becomes their first touchpoint with the healthcare system—driving over $300B in avoidable costs every year. By using the same technologies that power leading marketplace and last-mile platforms, we deliver care where people are, especially those who need it most. So far, we’ve supported more than 2 million patients across 22 states, completed 130,000+ in-home visits, and maintained a 92 NPS. Our team of clinicians, technologists, and operators have raised over $125M to date investors like a16z, General Catalyst, GV, and Accel and enjoy multi-year runway. THE ROLE We are seeking a highly organized, proactive, and resourceful Executive Assistant to support our CEO, COO, and Chief Revenue Officer. This is a critical role that sits at the center of executive operations, helping our leadership team stay focused on the highest-impact priorities while ensuring seamless coordination across internal teams, external partners, investors, and Board members. The ideal candidate thrives in fast-paced startup environments, exercises exceptional judgment, anticipates needs before they arise, and enjoys bringing structure and clarity to complex schedules and competing priorities. This role requires at least 3 days a week in the Menlo Park office. WHAT YOU'LL DO EXECUTIVE SUPPORT & CALENDAR MANAGEMENT - Own and manage complex, ever-changing calendars for the CEO, COO, and CRO. - Prioritize meeting requests, balancing strategic initiatives, customer meetings, Board activities, recruiting, and internal operations. - Prepare daily schedules and briefing materials to ensure leadership is fully prepared for meetings and events. - Act as a trusted gatekeeper while maintaining strong relationships with internal and external stakeholders. - Coordinate domestic travel, accommodations, itineraries, and logistics for executives. BOARD & INVESTOR COMMUNICATIONS - Serve as a point of contact for Board members and their executive assistants. - Coordinate quarterly Board meetings. - Manage scheduling, logistics, meeting materials, and follow-up action items. - Support preparation and distribution of Board presentations and related communications. - Maintain professionalism and discretion while handling sensitive and confidential information. EVENT PLANNING & LEADERSHIP OFFSITES - Plan and execute executive meetings, company events, leadership offsites, Board gatherings, and customer-facing events. - Coordinate venues, travel, catering, agendas, and attendee communications. - Partner with People and Leadership teams to deliver exceptional experiences that strengthen company culture and relationships. CROSS-FUNCTIONAL COORDINATION - Track key action items, follow-ups, and deadlines on behalf of executives. - Help drive operational efficiency through process improvements, documentation, and project coordination. - Support special projects and strategic initiatives as the company grows. ABOUT YOU REQUIRED QUALIFICATIONS - Experience getting stuff done well, quickly and accurately. - Experience managing multiple complex tasks simultaneously. - Proven experience communicating with internal and external stakeholders to drive actions. - Exceptional organizational skills with strong attention to detail. - Outstanding written and verbal communication skills. - Demonstrated ability to maintain confidentiality and exercise sound judgment. - Ability to operate independently, prioritize effectively, and adapt quickly in a dynamic environment. - Advanced proficiency with Google Workspace, Slack, Zoom, and modern productivity tools. PREFERRED QUALIFICATIONS - Experience supporting parts of the leadership team at a high-growth startup. - Experience planning offsites, events, or company-wide gatherings. - Strong project management capabilities and process-oriented mindset. - Experience working with Board members, investors, and senior external stakeholders. WHAT MAKES YOU SUCCESSFUL - You are highly proactive and anticipate needs before they become urgent. - You are calm under pressure and thrive amid shifting priorities. - You communicate clearly, professionally, accurately and confidently with executives and external stakeholders. - You enjoy solving problems, creating structure, and helping leaders operate at their highest level. - You bring a service-oriented mindset while maintaining strong boundaries and excellent judgment. WHAT WE OFFER - Opportunity to make a meaningful impact at a mission-driven healthcare technology company. - Competitive compensation, equity, and benefits package. - Medical, dental, and vision plans 100% paid for you and your dependents - Flexible PTO + 10 paid holidays per year - 401(k) with match - 16-week parental leave policy for birthing parent, 8 weeks for all other parents - Life insurance, plus short and long-term disability coverage - Free daily lunch in-office - Annual learning stipend", "summaryDescription" : "Executive Assistant to the CEO, COO & CRO at Sprinter Health. Skills: Executive support, Calendar management, Event planning, Board communications. Manage complex calendars. Prioritize meeting requests", "createdAt" : "2026-06-14T09:14:22.254", "lastUpdated" : "2026-06-15T11:24:13.003", "ingestTimestamp" : "2026-06-14T09:14:22.254", "mongoId" : "6a2ca03374d8ee00a09a185d", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 90000, "salaryAnnualMax" : 125000, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ "Scheduling", "Logistics management", "Meeting preparation", "Document preparation", "Action item tracking", "Calm under pressure", "Clear communication", "Professional communication", "Accurate communication", "Confident communication", "Problem solving", "Service-oriented mindset", "Executive support", "Calendar management", "Event planning", "Board communications", "Travel coordination", "Board coordination", "Project coordination", "Process improvements", "Healthcare technology", "Startup environment", "Google Workspace", "Slack", "Zoom" ], "skillCount" : 25, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Executive", "dataQualityScore" : 0.7777778, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2caffc74d8ee00a09d8685", "title" : "Executive Assistant to Executive Team", "company" : "Runway", "industry" : "Operations & Partnerships", "salary" : { "min" : 100000.0, "max" : 150000.0, "currency" : "USD", "frequency" : "Yearly" }, "location" : "New York", "locations" : [ "New York", "San Francisco" ], "timestamp" : "2026-06-15T08:11:46.246", "fingerprint" : "868d64c5222a04c92855b3ced4dc6e7346998a2871d59259c2b122da43dab37f", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/runway-ml/1c757b83-d669-4100-9ccd-5d50d7a68986/application", "externalId" : "1c757b83-d669-4100-9ccd-5d50d7a68986", "industryFunction" : { }, "structuredLocations" : [ { "city" : "New York", "state" : "New York", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "40.7127281,-74.0060152" } ], "locationText" : "New York, New York, United States", "employmentType" : "FULL_TIME", "professionalSkills" : [ "Executive support", "Logistics management", "Event planning", "International expansion coordination", "Expense reporting", "Travel coordination" ], "hardSkillsList" : [ "Calendar management", "Task prioritization", "Meeting coordination", "Travel arrangements" ], "softSkillsList" : [ "Solutions oriented", "Discretion" ], "hardSkills" : [ { "name" : "Calendar management", "level" : "intermediate" }, { "name" : "Task prioritization", "level" : "intermediate" }, { "name" : "Meeting coordination", "level" : "intermediate" }, { "name" : "Travel arrangements", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Solutions oriented" }, { "name" : "Discretion" } ], "majorSkills" : "Executive assistance, Calendar management, Logistics coordination", "majorSkillsList" : [ "Executive assistance", "Calendar management", "Logistics coordination" ], "coreResponsibilities" : "Manage calendars and task priorities, Schedule and coordinate meetings, Coordinate event logistics, Support planning VIP meetings, Support execution VIP meetings, Assist with special projects, Coordinate international expansion, Review expense reports, Submit expense reports, Coordinate travel, Build collaborative relationships", "teamCollaboration" : "With executives; With colleagues", "toolProficiency" : [ "Google Calendar", "Google Workspace", "Slack" ], "communicationSkills" : "Written communication; Verbal communication", "problemSolvingSkills" : "Problem solving", "qualificationsBasic" : "5+ years relevant experience, Support C-suite executives, Manage complex calendars, Manage complex travel, Proficiency in Google Workspace, Proficiency in Slack", "qualificationsPreferred" : "Investor relations support experience", "remoteFriendly" : true, "workSiteFlexibility" : "Flexible", "rawDescription" : "We are building AI to simulate the world through merging art and science. We believe that world models are at the frontier of progress in artificial intelligence. Language models alone won’t solve the world’s hardest problems – robotics, disease, scientific discovery. Real progress requires models that experience the world and learn from their mistakes, the same way that humans do. And this kind of trial and error can be massively accelerated when done in simulation, rather than in the real world. World models offer the most clear path to general-purpose simulation, changing how stories are told, how scientific progress is made and how the next frontiers of humanity are reached. Our team consists of creative, open minded, caring and ambitious people who are determined to change the world. We aspire to continuously build impossible things and our ability to do so relies on building an incredible team. If you are driven to do the same, we'd love to hear from you. ABOUT THE ROLE East Coast: There is a strong preference for this role to be based in New York. We are open to exceptional candidates across the US, and also have offices in San Francisco and Seattle. West Coast: There is a strong preference for this role to be based in California. We are open to exceptional candidates across the US, and also have offices in New York and Seattle. We are looking for a highly skilled, proactive Executive Assistant to support members of our Executive team. This is a high impact, high visibility role for someone who thrives in a fast moving environment, takes ownership, and brings a solutions oriented perspective to every challenge. You’ll be the operational backbone supporting a core part of our Executive Team, anticipating needs before they arise, managing complex logistics and calendaring, and ensuring our senior leadership team can focus on what matters most. WHAT YOU’LL DO - Proactively manage calendars and task priorities for up to 6 C-suite executives, primarily through Google Calendar - Schedule and coordinate internal and external meeting and event logistics - Support planning and execution of VIP-facing meetings whether that be with customers, executive prospects, candidates, and/or investors - Assist with special projects as needed, to include coordination for international expansion, proactively anticipating needs and exercising good judgement with minimal direction - Review, edit and submit monthly expense reimbursement reports - Coordinate travel as needed - Build strong, collaborative relationships with executives and colleagues WHAT YOU’LL NEED - 5+ years of relevant professional experience in - Experience supporting C-suite executives in a fast-paced environment - Demonstrated experience managing complex calendars and travel - Prior investor relations support experience is a plus - Proficiency in Google Workspace and Slack - Highly organized with a proactive, anticipatory mindset- you solve problems before they surface - Ability to prioritize effectively and juggle multiple urgent tasks simultaneously with speed and accuracy - Strong written and verbal communication skills- you’re polished and professional in all interactions - Exceptional attention to detail and follow-through - Ability to operate with discretion Runway strives to recruit and retain exceptional talent from diverse backgrounds while ensuring pay equity for our team. Our salary ranges are based on competitive market rates for our size, stage and industry, and salary is just one part of the overall compensation package we provide. There are many factors that go into salary determinations, including relevant experience, skill level and qualifications assessed during the interview process, and maintaining internal equity with peers on the team. The range shared below is a general expectation for the function as posted, but we are also open to considering candidates who may be more or less experienced than outlined in the job description. In this case, we will communicate any updates in the expected salary range. Lastly, the provided range is the expected salary for candidates in the U.S. Outside of those regions, there may be a change in the range, which again, will be communicated to candidates. WORKING AT RUNWAY Great things come from great teams. https://www.youtube.com/watch?v=kwmj4ato2kw&ab_channel=Runway We’d love to hear from you. We’re committed to creating a space where our employees can bring their full selves to work and have equal opportunity to succeed. So regardless of race, gender identity or expression, sexual orientation, religion, origin, ability, age, veteran status, if joining this mission speaks to you, we encourage you to apply. More about Runway - Universal World Simulator https://runwayml.com/world-simulator.html - GWM-1 https://runwayml.com/research/introducing-runway-gwm-1 - Gen-4.5 https://runwayml.com/research/introducing-runway-gen-4.5 - General World Models https://runwayml.com/research/introducing-general-world-models - Robotics SDK https://runwayml.com/research/introducing-runway-gwm-1#robotics-section - Conversational Real-time Agents https://runwayml.com/research/introducing-runway-gwm-1#avatars-section - Runway Studios https://runwayml.com/studios We're excited to be recognized as a best place to work: Crain's https://www.crainsnewyork.com/awards/best-places-work-2023 | InHerSight https://www.inhersight.com/companies/best/city/new-york-city-ny | BuiltIn NYC https://builtin.com/awards/new-york-city/2024/best-places-to-work | INC https://www.inc.com/best-workplaces/2024", "summaryDescription" : "Executive Assistant to Executive Team at Runway. Skills: Executive assistance, Calendar management, Logistics coordination. Manage calendars and task priorities. 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We are looking for someone to support two Directors on our WW External Fulfillment team in Bellevue, Washington. This team oversees fulfillment channels managed by sellers and plays a critical role in driving Amazon’s fly wheel. The ideal candidate will be an experienced Administrative Professional who has worked in a global work environment and has successfully been able to deliver on complex initiatives autonomously. They will be a proactive, detail oriented and experienced planner with the demonstrated ability to communicate and respond effectively- while maintaining flexibility, a sense of humor, and most importantly grace under pressure within in a fast-paced, goal-focused, and highly distributed team work environment. Finally, the ideal candidate will be someone who wants to build a deep, trusting, and long-term partnership with the Directors; and is excited about the opportunity to build and scale a high functioning global organization. Over time they will have the opportunity to make a wide range of unsupervised decisions to drive the organization into new heights and be a key facilitator in driving overall organization productivity, efficiency, atmosphere and good-will. Key job responsibilities Key job responsibilities Complex calendar management; meeting organization; travel coordination; expense reconciliation Streamline internal and external communications to maximize team productivity; track and help drive completion of key leadership deliverables; ensure effective dissemination of information from central teams; manage and maintain confidential SharePoint sites; plan team events Have fun at work and help others do the same! Basic Qualifications: - 5+ years of senior level leadership support, or 3+ years of Amazon experience - High school or equivalent diploma - Experience with Microsoft Office products and applications Preferred Qualifications: - Experience leading process improvements - Experience in a fast-paced, high-tech company - Experience designing processes to maximize efficiency Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status. Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner. Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $66,800/year in our lowest geographic market up to $142,800/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit https://www.aboutamazon.com/workplace/employee-benefits . This position will remain posted until filled. Applicants should apply via our internal or external career site.", "summaryDescription" : "Executive Assistant at Amazon.com Services LLC. Provide administrative support. Manage calendars", "postedDate" : "2026-06-14T20:30:23.636", "createdAt" : "2026-06-14T20:30:23.636", "lastUpdated" : "2026-06-16T02:01:44.316", "ingestTimestamp" : "2026-06-14T20:30:23.636", "mongoId" : "68e6b1d470f0b99d58d667a6", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "sourceUrl" : "https://account.amazon.com/jobs/3102337/apply", "salaryAnnualMin" : 66800, "salaryAnnualMax" : 142800, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Senior", "dataQualityScore" : 0.8888889, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "E-Commerce", "llmIndustryConfidence" : 0.95 }, { "id" : "694ae6e870f0b99d589b3abf", "title" : "Executive Assistant & DCS Coordinator (HR Title: Administrative Specialist II)", "company" : "SMU", "salary" : { "min" : 60000.0, "max" : 85000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline data for Administrative Specialist II in Dallas, adjusted for mid-seniority in the education industry." }, "location" : "TX-Dallas", "locations" : [ "TX-Dallas" ], "timestamp" : "2026-06-15T22:14:35.056", "fingerprint" : "ebcecc9d7b9e7dd19c72156da96afbf52471ebe25b1520af65dc14c04e6feefb", "source" : "taleo", "language" : "en", "applyUrl" : "https://smu.taleo.net/careersection/ex/jobdetail.ftl?job=73871", "externalId" : "73871", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Dallas", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "32.7762719,-96.7968559" } ], "locationText" : "Dallas, Texas, United States", "employmentType" : "FULL_TIME", "remoteFriendly" : false, "rawDescription" : "Salary Range: Salary commensurate with experience and qualifications About SMU SMU’s more than 12,000 diverse, high-achieving students come from all 50 states and over 80 countries to take advantage of the University’s small classes, meaningful research opportunities, leadership development, community service, international study and innovative programs. SMU serves approximately 7,000 undergraduates and 5,000 graduate students through eight degree-granting schools: Dedman College of Humanities and Sciences , Cox School of Business , Lyle School of Engineering , Meadows School of the Arts , Simmons School of Education and Human Development , Dedman School of Law , Perkins School of Theology and Moody School of Graduate and Advanced Studies . SMU is data driven, and its powerful supercomputing ecosystem – paired with entrepreneurial drive – creates an unrivaled environment for the University to deliver research excellence. Now in its second century of achievement, SMU is recognized for the ways it supports students, faculty and alumni as they become ethical, enterprising leaders in their professions and communities. SMU’s relationship with Dallas – the dynamic center of one of the nation’s fastest-growing regions – offers unique learning, research, social and career opportunities that provide a launch pad for global impact. SMU is nonsectarian in its teaching and committed to academic freedom and open inquiry. About the Position: This role is an on-campus, in-person position. The Executive Assistant and Dedman College Scholar (DCS) Coordinator provides high-level administrative and programmatic support to the Dean and Assistant Dean of Recruitment of Dedman College at SMU. This role manages complex calendars, coordinates travel, assists with event planning, and serves as the primary point of contact for both internal and external inquiries. This position supports the Dedman College Scholars Program, including scholar recruitment, interviews, communications, and event logistics. The role also provides administrative support to the Dallas Institute of Humanities and Culture, the SMU debate program, and the Dean’s Suite, ensuring smooth day-to-day operations while delivering meaningful programming for high-achieving students . Essential Functions: Exec & Admin Support: Manage the Asst Dean’s calendar, scheduling meetings, prioritizing requests, and coordinating logistics. Act as first point of contact for Dedman College programs, assisting visitors, managing the general inbox and phone line, and addressing walk-in inquiries. Travel Reconciliation, light administrative support to the Dallas Institute and the SMU debate program. Admissions and Event Management: Support administrative processes for DCS and alumni events, campus visits, and other recruiting and outreach initiatives. Assist with mailings, communications, and logistics for prospective and current students. Oversee recruiting expenses and ensure accurate tracking and approvals. Assist the Assistant Dean and Dean with operational and logistical tasks as needed. Event Management & Support: Collaborate with the Dedman College Undergraduate Recruiting team to plan and execute on-campus and in-person events with focus on operational and administrative tasks. Prepare materials, manage registration, and troubleshoot as needed. Cross-Office Collaboration & Administrative Management: Work with operational partners within Dedman College and across SMU to ensure seamless logistics. Serve as backup for the Dean’s Suite Admin regarding Time Access approvals for student workers. Provide ongoing administrative support for the Dallas Institute and SMU debate program, including processing POs and payment requests. Perform additional tasks/duties as assigned to support the Dean’s Office and Dedman College initiatives. Occasional evening/weekend hours are required. Education and Experience: A Bachelor’s degree is required. A minimum of three (3) years of experience is required. Professional work experience required in environments where organization, details, verbal and written communication, and customer service were key to success. Knowledge, Skills and Abilities: Candidate must demonstrate excellent verbal, written, and interpersonal communication skills to engage effectively in a diverse community. A strong customer service orientation, flexibility, and the ability to adapt quickly to changing priorities are essential. Candidate must also possess strong written communication skills, with the ability to convey information clearly and concisely in written form and maintain a high level of attention to detail in grammar, spelling, and data accuracy. Candidate must possess strong problem-solving skills with the ability to identify and analyze problems, as well as devise solutions. Must also have strong organizational, planning and time management skills. Candidate must demonstrate high proficiency with Microsoft Office, particularly Outlook, Word, and Excel, as well as a working knowledge of Canva. Strong technical aptitude and the ability to quickly learn new software are essential. Candidate familiarity with PeopleSoft and CRM systems such as Slate is preferred. Candidate must submit cover letter and resume (pdf format) for full consideration. Physical and Environmental Demands: Sit for long periods of time Bend, stand Reach above shoulders Handle objects (dexterity) Carry/lift over 25-50 lbs. Deadline to Apply: Priority consideration may be given to submissions received by November 24, 2025. This position is open until filled. Candidate must submit cover letter and resume (pdf format) for full consideration. EEO Statement SMU is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity and expression. Benefits: SMU offers staff a broad, competitive array of health and related benefit s. In addition to traditional benefits such as health, dental, and vision plans, SMU offers a wide range of wellness programs to help attract, support, and retain our employees whose work continues to make SMU an outstanding education and research institution. SMU is committed to providing an array of retirement programs that benefit and protect you and your family throughout your working years at SMU and, if you meet SMU's retirement eligibility criteria, during your retirement years after you leave SMU. The value of learning at SMU isn't just about preparing our students for the future. Employees have access to a wide variety of professional and personal development opportunities , including tuition benefits . USA-TX-Dallas", "summaryDescription" : "Executive Assistant & DCS Coordinator (HR Title: Administrative Specialist II) at SMU", "createdAt" : "2026-06-14T18:45:48.736", "lastUpdated" : "2026-06-15T22:14:35.056", "ingestTimestamp" : "2026-06-14T18:45:48.736", "mongoId" : "694ae6e870f0b99d589b3abf", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 60000, "salaryAnnualMax" : 85000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.6666667, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Education", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c694a74d8ee00a0906c8a", "title" : "Executive Assistant to Product & Engineering", "company" : "Plaid", "industry" : "All Departments", "salary" : { "min" : 96000.0, "max" : 108000.0, "currency" : "USD", "frequency" : "Yearly" }, "location" : "San Francisco HQ", "locations" : [ "San Francisco HQ" ], "timestamp" : "2026-06-16T06:07:48.098", "fingerprint" : "8f782ea3e93e819883a7210b8574c9a35c4c51a978a3aa8761d054fb858416ce", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/plaid/9203594a-fe83-4f53-8d97-f5cdc2ed0f43/application", "externalId" : "9203594a-fe83-4f53-8d97-f5cdc2ed0f43", "industryFunction" : { }, "structuredLocations" : [ { "city" : "San Francisco", "state" : "California", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "37.7879363,-122.4075201" } ], "locationText" : "San Francisco, California, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 1, "experienceMaxYears" : 3, "remoteFriendly" : true, "rawDescription" : "We believe that the way people interact with their finances will drastically improve in the next few years. We’re dedicated to empowering this transformation by building the tools and experiences that thousands of developers use to create their own products. Plaid powers the tools millions of people rely on to live a healthier financial life. We work with thousands of companies like Venmo, SoFi, several of the Fortune 500, and many of the largest banks to make it easy for people to connect their financial accounts to the apps and services they want to use. Plaid’s network covers 12,000 financial institutions across the US, Canada, UK and Europe. Founded in 2013, the company is headquartered in San Francisco with offices in New York, Washington D.C., London and Amsterdam. As an Executive Assistant at Plaid, you will play a crucial role in enhancing the productivity and operational efficiency of our leaders and their teams. Success in this fast-paced environment requires exceptional organization, proactive problem-solving, and strategic priority management. This position is ideal for a team-player who is a highly motivated self-starter, ready to execute with precision and discretion in a dynamic setting. Responsibilities - Support Partnership: Provide executive and administrative support to 3-4 Product and Engineering leaders/teams - Calendar Management: Efficiently manage and own complex calendars, scheduling, and logistics for leaders - Relationship Development: Partner closely with leaders and team both internally and externally, with composure and discretion - Meeting Coordination: Coordinate internal meetings and ensure agendas are tracked and action items are circulated and followed up on - Project Management: Execute cross-functional projects, including drafting team-wide communications and managing logistics for All Hands and internal events - Travel Planning: Manage complex travel arrangements and coordination - Team Connection Logistics: Own end-to-end planning, vendor management, and execution of onsites and team events. - Financial Administration: Provide budget oversight and manage expenses across teams Requirements - 1-3 years of experience providing administrative or project support, preferably in a fast-paced technology or high-growth environment - Experience directly supporting Directors, Senior Managers, or similar high-level team leads - Someone who is highly organized, detail-oriented, and exhibits a strong sense of ownership - A motivated and resourceful self-starter who can fearlessly execute and navigate through ambiguity and think on their feet - Agility and flexibility to quickly respond to changing priorities and proactivity in anticipating the needs of others - A high degree of emotional intelligence coupled with excellent communication skills (both verbal and written) - Proven ability to build strong partnerships and provide reliable, consistent support to colleagues and partners across the organization. Our mission at Plaid is to unlock financial freedom for everyone. To support that mission, we seek to build a diverse team of driven individuals who care deeply about making the financial ecosystem more equitable. We recognize that strong qualifications can come from both prior work experiences and lived experiences. We encourage you to apply to a role even if your experience doesn't fully match the job description. We are always looking for team members that will bring something unique to Plaid! Plaid is proud to be an equal opportunity employer and values diversity at our company. We do not discriminate based on race, color, national origin, ethnicity, religion or religious belief, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, military or veteran status, disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state, and local laws. Plaid is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance with your application or interviews due to a disability, please let us know at accommodations@plaid.com. Please review our Candidate Privacy Notice here https://plaid.com/legal/#candidate-privacy-notice. Additional compensation in the form(s) of equity and/or commission are dependent on the position offered. Plaid provides a comprehensive benefit plan, including medical, dental, vision, and 401(k). Pay is based on factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience and skillset, and location. 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By combining advanced software, robotics, and full-stack manufacturing, we are reinventing how America produces its most critical parts. We’re accelerating our mission with the launch of Factory 3 in Mesa, Arizona, a 290,000-square-foot facility creating 350 new jobs. We are expanding rapidly to support thousands of future hires, launching Hadrian Maritime to expand into naval production, and introducing a Factory-as-a-Service model that delivers complete systems instead of individual parts. Hadrian is backed by leading investors including T. Rowe Price, Lux Capital, Founders Fund, and Andreessen Horowitz, our fast-growing team is united around reindustrializing American manufacturing for the 21st century and beyond. We are seeking an exceptional Executive Assistant to support the Chief of Staff, External Affairs. This role requires a collaborative team player with strong judgment and attention to detail. You will be embedded in the daily operations of the Chief of Staff, supporting core business priorities while providing occasional personal support when needed. The role involves managing a complex scope of responsibilities while maintaining a calm and steady presence in a fast-paced environment. Experience on Capitol Hill or in a legislative environment preferred. What You’ll Do - Manage complex scheduling across internal and external stakeholders - Handle all travel logistics as needed for hybrid travel schedules and external offsites - Act as gatekeeper and facilitator: triaging incoming requests and communications - Prepare materials such as presentations, reports, and internal communications - Coordinate domestic and international travel logistics - Own internal meeting prep, agendas, and post-meeting follow-ups - Help organize and execute events for executive and external onsite meetings - Assist with personal tasks on occasion to support executive bandwidth - Take on special projects and process improvement initiatives that increase leadership productivity - Adapt quickly to shifting priorities and make judgment calls in ambiguous situations What We’re Looking For - 5–7+ years of experience supporting senior executives - High agency and self-starting; enthusiastic about tackling novel and evolving challenges - Exceptional organizational skills, attention to detail, and time management - Excellent judgment and discretion; comfortable handling sensitive and confidential materials - Skilled at anticipating needs before they arise and proactively solving problems - Strong sense of ownership and responsibility - Able to juggle multiple projects without letting anything slip through the cracks - Proficient with tools like Microsoft Office Suite, Confluence, and modern productivity software - Experience developing and managing document and records systems is a strong plus BENEFITS FOR FULL-TIME EMPLOYEES - Medical, dental, vision, and life insurance plans for employees - 401k - Relocation support may be provided for certain situations, based on business need. - Flexible vacation policy ITAR Requirements To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State. Learn more about the ITAR here https://www.pmddtc.state.gov/?id=ddtc_kb_article_page&sys_id=24d528fddbfc930044f9ff621f961987. Hadrian Is An Equal Opportunity Employer It is the Company’s policy to provide equal employment opportunity for all applicants and employees. The Company does not unlawfully discriminate on the basis of race inclusive of traits historically associated with race (including, but not limited to, hair texture and protective hairstyles, such as braids, locks and twists), color, religion, sex (including pregnancy, childbirth, or related medical conditions), gender identity, gender expression, transgender status, national origin (including, in California, possession of a drivers license), ancestry, citizenship, age, physical or mental disability, height or weight, medical condition, family care status, military or veteran status, marital status, domestic partner status, sexual orientation, genetic information, exercise of reproductive rights, any other basis protected by local, state, or federal laws, or any combination of the above characteristics. 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This role will support the Director for Engineering based out of Bellevue, WA. This Executive Assistant will be responsible for handling confidential information and maintaining professionalism in dealing with senior executives. Role responsibilities include managing multiple complex calendars, planning and organizing events of all sizes, and coordinating domestic and international travel. This candidate will help build a positive team environment and establish working relationships inside and outside of the group. Key job responsibilities -Time management: effectively utilizing working hours. You will be a detail oriented and organized planner with demonstrated ability to respond effectively and efficiently while maintaining flexibility. -Calendar management: responsible for all calendar management including setting up and sending invites, prioritization of meetings, advising on availability, tracking attendee lists, conference room booking, AV/VC assistance, OOTO/travel banners, interview coordination, training coordination access, agenda preparation. -Written communication: ability to communicate clearly in written form - emails, meeting agendas, calendar invites for both internally and externally. Utilizing mechanisms to ensure efficient communication with their leader and key stakeholders across office, field, and remote environment. -Technical tools and skills: developing new skills that impact team projects or needs -Travel coordination: proposing and developing domestic and international travel schedule with awareness of time zone, location, and prioritization of meetings -Business acumen: understanding the business and being able to apply your objectives to the business. Ability to keep the Directors organized, prioritized, and on-time while serving as a \"go-to\" for all areas of the department. -Proactive: ability to see around corners and take preemptive actions as needed. You must be skilled at anticipating problems, creating contingency plans, managing multiple priorities, problem solving and organizing logistics. -Business operations: keeping day-to-day operations functioning. You will possess the ability to complete high volumes of tasks with minimal guidance or supervision and deadline sensitivity. -Expense reconciliation: reconciling work-related charged in a timely manner. Responsible for expense reports/reimbursement and purchase orders for Director. Responsible for printing any financial decks and documents. -You will support the Directors in maintaining excellent rapport with internal service providers, cross-functionally with other business groups and departments, employing insightful and knowledgeable communications to foster a cooperative and communicative atmosphere. A day in the life Effectively managing the director's calendar, organizing team events, prioritizing calendar invites, accommodating leadership reviews across time zones, planning ahead for quarters ahead of time, and streamlining communication across the organization. About the team NASC Engineering comprises of various planning, engineering, and program teams enabling our Ops customers to sort and transport packages efficiently. Our team is diverse, spread across the country, with a blend of experiences, working both in office and on-site field environment. Our partner teams are also spread across the country including Bellevue and Nashville offices, and sort centers. Basic Qualifications: - 2+ years of senior level leadership support, or 1+ years of Amazon experience - High school or equivalent diploma - Experience with Microsoft Office products and applications - Experience with executive level calendar management Preferred Qualifications: - Experience in a fast-paced, high-tech company - Experience managing multiple calendars Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status. Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner. Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $50,000/year in our lowest geographic market up to $107,100/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit https://www.aboutamazon.com/workplace/employee-benefits . This position will remain posted until filled. Applicants should apply via our internal or external career site.", "summaryDescription" : "Executive Assistant at Amazon.com Services LLC", "postedDate" : "2026-06-14T19:43:39.705", "createdAt" : "2026-06-14T19:43:39.705", "lastUpdated" : "2026-06-16T01:39:38.694", "ingestTimestamp" : "2026-06-14T19:43:39.705", "mongoId" : "68b706987fc9a711f0f6fde5", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "sourceUrl" : "https://account.amazon.com/jobs/3052827/apply", "salaryAnnualMin" : 50000, "salaryAnnualMax" : 107100, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "E-Commerce", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c8ce074d8ee00a0977871", "title" : "Executive Assistant", "company" : "Tillo", "industry" : "People", "salary" : { "min" : 500000.0, "max" : 850000.0, "currency" : "ZAR", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Executive Assistant in Cape Town, South Africa, adjusted for Manager seniority in the Technology industry." }, "location" : "Cape Town Office", "locations" : [ "Cape Town Office" ], "timestamp" : "2026-06-16T01:23:52.390", "fingerprint" : "21ed531e1390e3358c3016b29dda2a934b513f544ca55596b5c7ffc66ca36d94", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/tillo/31095250-e0b0-4781-8604-d3ac241fecb0/application", "externalId" : "31095250-e0b0-4781-8604-d3ac241fecb0", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Cape Town", "state" : "Western Cape", "country" : "South Africa", "continent" : "af", "source" : "llm", "workMode" : "hybrid", "geo" : "-33.9288301,18.4172197" } ], "locationText" : "Cape Town, Western Cape, South Africa", "employmentType" : "FULL_TIME", "technicalSkills" : "Google Workspace", "professionalSkills" : [ "Executive support", "Administrative execution", "Workflow streamlining", "Logistics coordination", "Financial administration" ], "hardSkillsList" : [ "Inbox management", "Calendar management", "Travel coordination", "Meeting preparation", "Expense management", "Information management", "Research", "Event coordination", "Office support" ], "hardSkills" : [ { "name" : "Inbox management", "level" : "intermediate" }, { "name" : "Calendar management", "level" : "intermediate" }, { "name" : "Travel coordination", "level" : "intermediate" }, { "name" : "Meeting preparation", "level" : "intermediate" }, { "name" : "Expense management", "level" : "intermediate" }, { "name" : "Information management", "level" : "intermediate" }, { "name" : "Research", "level" : "intermediate" }, { "name" : "Event coordination", "level" : "intermediate" }, { "name" : "Office support", "level" : "intermediate" } ], "majorSkills" : "Executive Assistant, Senior leadership support, Scheduling, Coordination", "majorSkillsList" : [ "Executive Assistant", "Senior leadership support", "Scheduling", "Coordination" ], "coreResponsibilities" : "Manage and optimise CEO's inbox, Schedule meetings, appointments, travel, Anticipate scheduling conflicts, Ensure efficient time utilisation, Arrange national and international travel, Plan travel itineraries, Arrange flights, accommodation, transport, Secure visa requirements, Act as primary point of contact, Screen and prioritise communications, Draft correspondence, Ensure timely responses, Prepare meeting agendas, presentations, Attend meetings, Take detailed minutes, Track action items, Ensure timely follow-up, Process and reconcile CEO's expenses, Organise confidential files and documents, Maintain confidential information, Conduct research on topics, Compile data, Prepare reports or summaries, Assist with planning company events, Assist with internal meetings, Support Workplace Manager, Support CEO with office management, Liaise with building management, Set up for meetings, Top up snacks and drinks, Undertake special projects, Assist with ad-hoc projects", "teamCollaboration" : "Collaborate with colleagues globally; Serve customers globally", "domainKnowledge" : "Rewards and incentives", "domainList" : [ "rewards-and-incentives" ], "domainSpecificKnowledge" : [ "Rewards and incentives" ], "toolProficiency" : [ "Google Workspace" ], "communicationSkills" : "Draft correspondence; Professional responses", "documentationSkills" : "Prepare documentation", "continuousLearning" : "Team Learning & Development budget", "problemSolvingSkills" : "Problem-solving ability; Identify solutions", "specialRequirements" : "US working hours, 12pm - 7pm SAST, 3 days week in office", "outcomesObjectives" : "Maximise CEO impact and effectiveness; Ensure business activities progress smoothly; Enable CEO maximum effectiveness; Create leverage across organisation", "qualificationsBasic" : "Previous EA/PA/Chief of Staff support experience, Support C-suite executives, Manage competing priorities, Time management skills, Work independently, Google Workspace skills, Create presentations, documentation, reports, Manage expenses, budgets, invoices, High discretion, professionalism, confidentiality", "qualificationsPreferred" : "Experience in scale-up/high-growth environment, Experience with Notion, Support multiple global stakeholders, Experience planning leadership offsites, Exposure to AI tools, Experience improving administrative processes", "remoteFriendly" : true, "workSiteFlexibility" : "Hybrid", "rawDescription" : "- Who we’re looking for: We’re looking for an Executive Assistant to partner closely with our US-based CEO, helping maximise their impact and effectiveness across the business. This role suits someone who thrives in fast-paced environments, loves bringing structure to complexity, and takes pride in ensuring things run seamlessly behind the scenes You’ll act as a trusted partner to the CEO, managing priorities, coordinating schedules, facilitating communication, and ensuring that critical business activities progress smoothly. This is a unique opportunity to work at the heart of a fast-scaling global business, gaining exposure to senior leadership, strategic initiatives, and key business decisions \uD83C\uDF1F - The challenge: Enable the CEO to operate at maximum effectiveness by proactively managing competing priorities, streamlining workflows, coordinating complex logistics, and ensuring nothing falls through the cracks. You’ll balance strategic support with day-to-day operational execution, helping create leverage across the organisation as Tillo continues to scale \uD83D\uDE80 - Where you’ll work: This role will be based in Cape Town, you'll be part of our global team, collaborating with colleagues and serving customers across the UK, USA, Australia, South Africa, and beyond. This role will work from our Cape Town office 3 days week \uD83C\uDFE2 NOTE: The role requires US working hours, 12pm - 7pm SAST. The Tillo Difference https://www.tillo.io/the-tillo-difference We're in the business of rewards and incentives, so we know a thing or two about the importance of giving back. We can't grow as a business without growing as individuals, so we are committed to providing a workplace where passionate, driven individuals can thrive. We value collaboration, trust, positivity, and a willingness to learn - only by working as a team will we reach our goals. We’re the market leader in the UK and are active in a number of other markets including USA, Europe, Australia and India. \uD83C\uDF0E Day to day this role will be responsible for - Inbox and Calendar Management: Proactively manage and optimise the CEO's inbox, scheduling meetings, appointments, and travel arrangements, anticipating potential conflicts and ensuring efficient time utilisation. - Travel Coordination: Arrange comprehensive national and international travel itineraries, including flights, accommodation, ground transportation, and visa requirements, ensuring all details are meticulously planned. - Communication Management: Act as a primary point of contact, screening and prioritising incoming communications (emails, calls), drafting correspondence, and ensuring timely and professional responses. - Meeting Preparation and Follow-up: Prepare meeting agendas, presentations, and relevant documents. Attend meetings to take detailed minutes, track action items, and ensure timely follow-up. - Expense Management: Accurately process and reconcile the CEO's expenses. - Information Management: Organise and maintain highly confidential files, documents, and information, both digital and physical, with utmost discretion and security. - Research and Reporting: Conduct research on various topics as required, compile data, and prepare reports or summaries. - Event and Logistics Coordination: Assist with the planning and execution of company events, internal meetings, and other ad-hoc projects as needed. - Office Support: Support the Workplace Manager and CEO with general management of the Cape Town office; liaising with building management, setting up for internal/external meetings and topping up snacks/drinks. - Ad-Hoc Projects: Undertake special projects and initiatives as assigned by the CEO, demonstrating flexibility and adaptability. What we’re looking for - Previous experience as an Executive Assistant, Personal Assistant, Chief of Staff support, or similar administrative role supporting senior leaders - Experience supporting C-suite executives, founders, or senior leadership teams - Proven ability to proactively manage competing priorities and maximise executive effectiveness - Exceptional organisational skills and attention to detail - Strong time management skills with the ability to work across multiple priorities simultaneously - Excellent written and verbal communication skills - Strong problem-solving ability and a proactive approach to identifying solutions - Comfortable working independently and exercising sound judgement - Strong technology skills, including Google Workspace and modern workplace productivity tools - Experience creating presentations, documentation, reports, and business materials - Experience managing expenses, budgets, invoices, or other financial administration - High levels of discretion, professionalism, and confidentiality Helpful but not essential - Experience working within a scale-up or high-growth business environment - Experience using Notion or similar knowledge management platforms - Experience supporting multiple stakeholders across a global organisation - Experience planning internal events, leadership offsites, or company gatherings - Exposure to AI tools and automation platforms - Experience improving administrative processes or operational workflows Benefits We offer all our employees trust and empower our team to work with flexibility and autonomy. We’re a close-knit team and love working collaboratively. With our hybrid model, our team can come together at our fantastic offices while still having the flexibility to focus in their own space. The Tillo team are a motivated bunch and we all work hard to push Tillo forwards, always innovating. We completely understand the importance of work/life balance and offer a supportive and collaborative working environment with the following benefits: - 21 days holiday per annum (plus an additional day for your birthday \uD83C\uDF82) - Health insurance contribution - Employee Incentive Scheme - Hybrid Working - Top spec equipment including laptop, mouse, keyboard, monitor - Anniversary gifts - Monthly breakfasts, drinks, snacks and events - Team Learning & Development budget ABOUT TILLO Tillo makes gift cards, rewards, and incentives simple, efficient, and profitable. Operating in over 37 markets and 25 currencies, Tillo processes billions in gift card transactions through a single, plug-and-go API, powering rewards and incentives for the world’s leading businesses. Backed by Tenzing, Tillo is setting the global standard for digital gift card infrastructure. Diversity, Equity, and Inclusion Statement We are committed to fostering a diverse and inclusive workplace where everyone feels valued and respected. We welcome applications from individuals of all backgrounds, regardless of age, disability, gender identity, marital status, race, ethnicity, religion or belief, sex, or sexual orientation. If you require any reasonable adjustments during the recruitment process, please let us know, and we will be happy to accommodate your needs.", "summaryDescription" : "Executive Assistant at Tillo. Skills: Executive Assistant, Senior leadership support, Scheduling, Coordination. Manage and optimise CEO's inbox. Schedule meetings, appointments, travel", "createdAt" : "2026-06-14T19:29:41.296", "lastUpdated" : "2026-06-16T01:23:52.390", "ingestTimestamp" : "2026-06-14T19:29:41.296", "mongoId" : "6a2c8ce074d8ee00a0977871", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "200k+", "hasSalary" : false, "allSkills" : [ "Inbox management", "Calendar management", "Travel coordination", "Meeting preparation", "Expense management", "Information management", "Research", "Event coordination", "Office support", "Executive Assistant", "Senior leadership support", "Scheduling", "Coordination", "Executive support", "Administrative execution", "Workflow streamlining", "Logistics coordination", "Financial administration", "Rewards and incentives", "Google Workspace" ], "skillCount" : 20, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Manager", "dataQualityScore" : 0.7777778, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c76fa74d8ee00a093b686", "title" : "Executive Assistant", "company" : "Voleon", "industry" : "Operations", "salary" : { "min" : 80000.0, "max" : 90000.0, "currency" : "USD", "frequency" : "Yearly" }, "location" : "Miami, FL", "locations" : [ "Miami, FL" ], "timestamp" : "2026-06-16T04:39:27.869", "fingerprint" : "43696e0b299ebca1858cdf8be958d726e952e052fdafc3434e34f271fe64c527", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/voleon/5ef207d4-7950-44ea-939f-1b9f2df0479a/application", "externalId" : "5ef207d4-7950-44ea-939f-1b9f2df0479a", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Miami", "state" : "Florida", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "25.7741566,-80.1935973" } ], "locationText" : "Miami, Florida, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "experienceMinYears" : 3, "experienceMaxYears" : 5, "experienceLevel" : "Mid", "remoteFriendly" : false, "rawDescription" : "Voleon is a technology company that applies state-of-the-art AI and machine learning techniques to real-world problems in finance. For nearly two decades, we have led our industry and worked at the frontier of applying AI/ML to investment management. We have become a multibillion-dollar asset manager, and we have ambitious goals for the future. Your colleagues will include internationally recognized experts in artificial intelligence and machine learning research as well as highly experienced finance and technology professionals. The people who shape our company come from other backgrounds, including concert music performances, humanitarian aid, opera singing, sports writing, and BMX racing. You will be part of a team that loves to succeed together. In addition to our enriching and collegial working environment, we offer highly competitive compensation and benefits packages, technology talks by our experts, a beautiful modern office, daily catered lunches, and more. As an Executive Assistant in our newly established Miami office, you will provide dedicated support to up to four senior executives while also supporting the management of office facilities and events. In this role, you’ll play a key part in building and supporting the foundation of our growing team in this exciting new location. Your contributions will enhance the efficiency of our leadership, and your success will directly impact the overall success of the company. RESPONSIBILITIES - Executive Support: - Provide comprehensive administrative assistance to senior executives, including calendar management, meeting coordination, and travel arrangements - Manage and prioritize meeting requests, ensuring executives are well-prepared with necessary materials - Collaborate with Executive Support staff to ensure seamless coordination across the leadership team - Handle communication on behalf of executives in a clear, professional, and timely manner - Assist with project management, event planning, research, and IT support as required - Serve as onsite back-up for Office Manager, supporting onsite employees, candidates, vendors, and visitors REQUIREMENTS - 3+ years of experience in administrative support - Proven experience supporting multiple senior executives in both in-person and remote environments - Excellent organizational and communication skills; professional, clear, and courteous in all interactions - Meticulous attention to detail and accuracy - Ability to manage tasks independently, prioritize effectively, and adapt to changing demands - Proficiency with MS Outlook calendaring, Word, Excel, and PowerPoint; experience with Atlassian and other Agile Project Management tools (Jira, Confluence, Smartsheet) is a plus - Experience with GenAI tools and technologies is a plus - Expected to work onsite Tuesday–Thursday, with flexibility to work onsite additional days as needed - Ability to travel occasionally - Bachelor’s degree (preferred but not required) - Authorized to work in the United States “FRIENDS OF VOLEON” CANDIDATE REFERRAL PROGRAM If you have a great candidate in mind for this role and would like to have the potential to earn $7,500 if your referred candidate is successfully hired and employed by The Voleon Group, please use this form https://voleon.com/referrals/ to submit your referral. For more details regarding eligibility, terms and conditions please make sure to review the Voleon Referral Bonus Program https://voleon.com/assets/Voleon-Referral-Bonus-Program.pdf. EQUAL OPPORTUNITY EMPLOYER The Voleon Group is an Equal Opportunity employer. Applicants are considered without regard to race, color, religion, creed, national origin, age, sex, gender, marital status, sexual orientation and identity, genetic information, veteran status, citizenship, or any other factors prohibited by local, state, or federal law.", "summaryDescription" : "Executive Assistant at Voleon", "createdAt" : "2026-06-14T19:20:39.244", "lastUpdated" : "2026-06-16T04:39:27.869", "ingestTimestamp" : "2026-06-14T19:20:39.244", "mongoId" : "6a2c76fa74d8ee00a093b686", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 80000, "salaryAnnualMax" : 90000, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "FinTech", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c8d0774d8ee00a0977ef2", "title" : "Executive Assistant", "company" : "Glia", "industry" : "Operations (G&A)", "salary" : { "min" : 480000.0, "max" : 720000.0, "currency" : "MXN", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Executive Assistant in Mexico City, Mexico, adjusted for mid-seniority and the FinTech industry." }, "location" : "Mexico", "locations" : [ "Mexico" ], "timestamp" : "2026-06-16T00:42:25.484", "fingerprint" : "24ed4ae18a89e4a45609e9e4a64d29fe9ee93cf4cf1cb7913e70a06d57b64bef", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/glia/985656fd-40ba-45da-b5a2-b7005cb6bbfc/application", "externalId" : "985656fd-40ba-45da-b5a2-b7005cb6bbfc", "industryFunction" : { }, "structuredLocations" : [ { "country" : "Mexico", "continent" : "na", "workMode" : "onsite" } ], "locationText" : "Mexico", "employmentType" : "FULL_TIME", "technicalSkills" : "AI tools, Google Workspace, Sheets, Docs, Slides, CRM tools, Salesforce, Project Management software", "professionalSkills" : [ "Strategic Sync", "Calendar Optimization", "Strategic Coordination", "Material Development", "Project Management", "Logistics", "Event Coordination", "Expense Management", "Reimbursement Management" ], "hardSkillsList" : [ "Presentation design", "Briefing material preparation" ], "softSkillsList" : [ "Adaptability", "Discretion" ], "hardSkills" : [ { "name" : "Presentation design", "level" : "intermediate" }, { "name" : "Briefing material preparation", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Adaptability" }, { "name" : "Discretion" } ], "majorSkills" : "Executive Support, Calendar Management, Project Coordination, Presentation Development", "majorSkillsList" : [ "Executive Support", "Calendar Management", "Project Coordination", "Presentation Development" ], "coreResponsibilities" : "Attend leadership meetings, Capture key decisions, Synthesize action items, Drive follow-up on action items, Manage complex calendars, Track performance metrics, Prepare for business reviews, Prepare for executive meetings, Streamline organizational communication, Design presentations, Polish briefing materials, Lead special projects, Lead research assignments, Coordinate international travel, Execute high-impact events, Manage expenses, Manage reimbursements, Ensure seamless office operations, Ensure seamless remote operations", "teamCollaboration" : "Partner with senior leadership; Collaborate with HR; Collaborate with Finance", "projectManagementSkills" : [ "Project Management" ], "domainKnowledge" : "Banking AI", "domainList" : [ "banking-ai" ], "domainSpecificKnowledge" : [ "Banking AI" ], "toolProficiency" : [ "Google Workspace", "Sheets", "Docs", "Slides", "Salesforce" ], "communicationSkills" : "Executive communication; Professional communication", "specialRequirements" : "International travel", "qualificationsBasic" : "2+ years experience as Executive Assistant, High proficiency in AI tools, Advanced Google Workspace skills, Proven ability to handle confidential information", "qualificationsPreferred" : "Supporting C-Suite in high-growth tech, Familiarity with CRM tools, Familiarity with Project Management software", "rawDescription" : "About Glia Glia is the #1 Banking AI platform, empowering community and regional financial institutions to create efficiencies, accelerate loan growth, drive deposits, and deliver experiences that win against megabanks and fintechs. Glia's Banking AI Operating System is a central intelligence layer on top of existing tech stacks, activating an AI workforce of specialized agents that draw from banking data, interaction history, and integrated systems of record. These banking-trained agents automate workflows across voice and digital–from front office to back office–resulting in decreased operational costs and the Universal Banker model. Trusted by 700+ banks and credit unions for its ironclad security and reliability, Glia delivers the industry’s first contractual no-hallucination guarantee. It’s why Glia customers quickly and confidently put Banking AI to work with measurable results from day one.More information about Glia can be found at glia.com http://glia.com. The Role We are seeking a high-leverage Executive Assistant to serve as a strategic partner to our executive leadership team and senior executive assistant. You will be the air traffic controller for our senior leadership, ensuring their time is spent on highest-value activities while proactively removing bottlenecks across the organization. The ideal candidate will be adaptable, detail-oriented, and possess excellent communication skills. What You’ll Do - Strategic Sync & Execution: Attend high-profile leadership meetings; capture key decisions, synthesize action items, and drive follow-up to ensure nothing stalls. - Calendar Optimization: Manage complex, high-velocity calendars for the executive team. - Strategic Coordination: Partner with senior leadership to assist in tracking performance metrics, preparing for business reviews and executive meetings, and streamlining communication across the organization. - Material Development: Design and polish high-stakes presentations and briefing materials for Board meetings, investor relations, and strategic partnerships. - Project Management: Lead special projects and research assignments that cross-cut departments. - Logistics & Events: Coordinate complex international travel and execute high-impact events, including executive offsites, board meetings, and departmental sync weeks. - Operational Excellence: Manage expenses, reimbursements, and administrative duties in collaboration with HR and Finance to ensure seamless office and remote operations. Requirements - Experience: 2+ years of experience as an Executive Assistant, ideally supporting C-Suite leaders in a high-growth tech environment. - Strategic Mindset: Ability to understand the \"big picture\" and anticipate the needs of executive leadership before they arise. - Communication Mastery: Outstanding writing and verbal skills; ability to communicate with professionalism to external partners and internal stakeholders. - AI Literacy: High proficiency in leveraging AI tools to automate administrative workflows, synthesize meeting transcripts, and draft executive communications. - Technical Proficiency: Advanced skills in Google Workspace, especially Sheets, Docs and Slides. Familiarity with CRM tools (Salesforce) and Project Management software is a plus. - Discretion: Proven ability to handle highly confidential information with absolute integrity. - Adaptability: A \"no task too big or small\" mentality with the flexibility to pivot as priorities shift in a fast-paced startup. Glia is an equal-opportunity employer. Glia does not discriminate against any employee or applicant because of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or related condition (including breastfeeding), or any other basis protected by law. The Glia Talent Acquisition team uses @glia.com http://glia.com and @ darina.danchenko@gliatalent.comgliatalent.com http://gliatalent.com email addresses for coordinating interviews, providing updates, and sending documents. Our hiring process involves an introduction, practical and team interviews, and a decision and offer. For more information, visit our Recruitment Privacy Notice page https://www.glia.com/eu-recruitment-privacy-notice or contact our talent team via talent@glia.com", "summaryDescription" : "Executive Assistant at Glia. Skills: Executive Support, Calendar Management, Project Coordination, Presentation Development. Attend leadership meetings. Capture key decisions", "createdAt" : "2026-06-14T18:43:03.739", "lastUpdated" : "2026-06-16T00:42:25.484", "ingestTimestamp" : "2026-06-14T18:43:03.739", "mongoId" : "6a2c8d0774d8ee00a0977ef2", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "200k+", "hasSalary" : false, "allSkills" : [ "Presentation design", "Briefing material preparation", "Adaptability", "Discretion", "Executive Support", "Calendar Management", "Project Coordination", "Presentation Development", "Strategic Sync", "Calendar Optimization", "Strategic Coordination", "Material Development", "Project Management", "Logistics", "Event Coordination", "Expense Management", "Reimbursement Management", "Banking AI", "Google Workspace", "Sheets", "Docs", "Slides", "Salesforce" ], "skillCount" : 23, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "FinTech", "llmIndustryConfidence" : 0.95 }, { "id" : "6a0d825c58b93c861e9630bc", "title" : "Executive Assistant", "company" : "Atec, Inc.", "salary" : { "min" : 75000.0, "max" : 110000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Executive Assistant in Stafford, United States, adjusted for executive seniority and full-time employment." }, "location" : "Stafford, TX", "locations" : [ "Stafford", "TX" ], "timestamp" : "2026-06-16T01:35:22.935", "fingerprint" : "d67058235749f165dcf1ae9df99ce2037fbc5e7c29350ff140acea166bbd4124", "source" : "breezyhr", "language" : "en", "applyUrl" : "https://atec-inc.breezy.hr/p/b541e07c6736-executive-assistant", "externalId" : "b541e07c6736", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Stafford", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "29.6160671,-95.5577221" } ], "locationText" : "Stafford, Texas, United States", "employmentType" : "FULL_TIME", "coreResponsibilities" : "Schedule appointments, Provide information to callers, Coordinate travel, Assist executives with special projects, Read incoming mail, Route incoming mail, Compose executive correspondence, Type executive correspondence, Review executive correspondence, File correspondence", "qualificationsBasic" : "Read and route incoming mail, Compose executive correspondence, Type executive correspondence, Review executive correspondence, File correspondence", "workSiteFlexibility" : "Onsite", "rawDescription" : "SUMMARY Schedule appointments, provide information to callers, coordinate travel, assist executives with special projects. ESSENTIAL DUTIES/RESPONSIBILITIES Administrative Assistant to the CEO. Read and route incoming mail. Compose, type, and review executive correspondence. File correspondence an", "summaryDescription" : "Executive Assistant at Atec, Inc.. Schedule appointments. Provide information to callers", "createdAt" : "2026-06-14T21:47:37.712", "lastUpdated" : "2026-06-16T01:35:22.935", "ingestTimestamp" : "2026-06-14T21:47:37.712", "mongoId" : "6a0d825c58b93c861e9630bc", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 75000, "salaryAnnualMax" : 110000, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Executive", "dataQualityScore" : 0.6666667, "hasLocation" : true, "hasGeo" : true, "llmIndustryConfidence" : 0.92 }, { "id" : "6a25971674d8ee00a01a2ca8", "title" : "Executive Assistant to the Head of GTM", "company" : "Cal. com", "industry" : "Technology", "salary" : { "min" : 120000.0, "max" : 180000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Executive Assistant in the Technology industry in the United States, adjusted for executive seniority and remote work." }, "location" : "United States", "locations" : [ "United States" ], "timestamp" : "2026-06-15T05:23:44.972", "fingerprint" : "2d7bbab71f6a6a0e238784316c7d553ac671ae98ab551d09147e493e3c8731e0", "source" : "breezyhr", "language" : "en", "applyUrl" : "https://cal-com.breezy.hr/p/f52be37e4d63-executive-assistant-to-the-head-of-gtm", "externalId" : "f52be37e4d63", "industryFunction" : { }, "structuredLocations" : [ { "country" : "United States", "continent" : "na", "workMode" : "remote" } ], "locationText" : "United States", "employmentType" : "FULL_TIME", "coreResponsibilities" : "Act as force multiplier", "remoteFriendly" : true, "rawDescription" : "About the Role We’re hiring an Executive Assistant to the Head of GTM to act as a force multiplier across sales, marketing, hiring, operations, and strategic execution at Cal.com. This is not a traditional assistant role. This is a high agency operator role for someone who wants proximity to comp", "summaryDescription" : "Executive Assistant to the Head of GTM at Cal. com. Act as force multiplier", "createdAt" : "2026-06-14T05:29:26.079", "lastUpdated" : "2026-06-15T05:23:44.972", "ingestTimestamp" : "2026-06-14T05:29:26.079", "mongoId" : "6a25971674d8ee00a01a2ca8", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 120000, "salaryAnnualMax" : 180000, "salaryBand" : "100k-150k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Executive", "dataQualityScore" : 0.6666667, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.85 }, { "id" : "6a2c7c3974d8ee00a094cd09", "title" : "Executive Assistant", "company" : "Mezzetta", "industry" : "Food & Beverage", "salary" : { "min" : 130000.0, "max" : 135000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Larkspur, CA/American Canyon, CA", "locations" : [ "Larkspur", "CA/American Canyon", "CA" ], "timestamp" : "2026-06-15T14:01:18.019", "fingerprint" : "fdb53244d76926d281e913e25e8d094c45817905941ef2056d29d302f92a8bf6", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/mezzettacareers/jobs/6020913004", "externalId" : "6020913004", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Larkspur", "state" : "California", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "37.9340915,-122.5352539" }, { "city" : "American Canyon", "state" : "California", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "38.1785248,-122.2551830" } ], "locationText" : "Larkspur, California, United States; American Canyon, California, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "Senior", "technicalSkills" : "Microsoft Office Suite, Outlook, Word, Excel, PowerPoint, Teams, SharePoint", "professionalSkills" : [ "Office management", "Scheduling", "Logistics", "Expense management", "Travel coordination", "Vendor management", "Document management", "Budget tracking", "Invoice tracking" ], "hardSkillsList" : [ "Office supply management", "Calendar management", "Meeting coordination", "Travel arrangements", "Expense reporting", "Purchase requests", "PO receiving", "Document organization" ], "softSkillsList" : [ "Professional", "Resourceful", "Calm", "Responsive" ], "hardSkills" : [ { "name" : "Office supply management", "level" : "intermediate" }, { "name" : "Calendar management", "level" : "intermediate" }, { "name" : "Meeting coordination", "level" : "intermediate" }, { "name" : "Travel arrangements", "level" : "intermediate" }, { "name" : "Expense reporting", "level" : "intermediate" }, { "name" : "Purchase requests", "level" : "intermediate" }, { "name" : "PO receiving", "level" : "intermediate" }, { "name" : "Document organization", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Professional" }, { "name" : "Resourceful" }, { "name" : "Calm" }, { "name" : "Responsive" } ], "majorSkills" : "Executive support, Office operations, Event planning, Leadership support", "majorSkillsList" : [ "Executive support", "Office operations", "Event planning", "Leadership support" ], "coreResponsibilities" : "Manage day-to-day office responsibilities, Order and stock supplies, Manage office programs, Create a fun and creative workspace, Manage corporate calendar, Schedule critical meetings, Coordinate logistics for meetings and events, Maintain a professional office environment, Coordinate with building management, Ensure office functionality and upkeep, Maintain organization and communication across teams, Support efficient execution of leadership priorities, Provide supplemental support for CEO's Executive Assistant, Provide high-impact administrative support to LT members, Coordinate complex travel, Manage LT expenses, Support leadership initiatives, Coordinate leadership initiatives, Follow up on leadership initiatives, Schedule leadership initiatives, Lead planning of team events, Coordinate leadership off-sites, Coordinate training events, Coordinate company gatherings, Prepare offices for board meetings, Prepare meeting spaces for leadership meetings, Prepare meeting spaces for external visitors, Assist in hosting vendors, Assist in hosting suppliers, Assist in hosting guests, Assist in hosting external partners, Partner cross-functionally to support leadership priorities, Support employee engagement initiatives, Support organizational programs, Support and reinforce company values, Track budgets for office operations, Track invoices for office operations, Track expenses for office operations, Track budgets for events, Track invoices for events, Track expenses for events, Track budgets for executive support, Track invoices for executive support, Track expenses for executive support, Support vendor setup, Support purchase requests, Support PO receiving within IFS", "teamCollaboration" : "Coordinate with teams across offices; Partner cross-functionally; Support leadership priorities; Support employee engagement; Support organizational programs", "domainKnowledge" : "Specialty olives; Peppers; Sauces; Family traditions", "domainList" : [ "specialty-olives", "peppers", "sauces", "family-traditions" ], "domainSpecificKnowledge" : [ "Specialty olives", "Peppers", "Sauces", "Family traditions" ], "toolProficiency" : [ "Microsoft Office Suite", "Outlook", "Word", "Excel", "PowerPoint", "Teams", "SharePoint", "IFS" ], "communicationSkills" : "Written communication; Verbal communication", "innovationCreativity" : "Creativity", "problemSolvingSkills" : "Problem-solving; Decision-making", "specialRequirements" : "Flexibility, Adaptability", "outcomesObjectives" : "Create a vibrant team and office experience; Make work rewarding and enjoyable; Maintain an organized environment; Maintain an engaging environment; Maintain a professional environment; Support leadership effectiveness; Ensure office functionality; Ensure office upkeep; Support efficient execution; Reinforce company values", "qualificationsBasic" : "5-10 years experience supporting executives, Proficiency in Microsoft Office Suite, Ability to exercise sound judgment, Maintain confidentiality, Balance multiple priorities, Exceptional organizational skills, Interpersonal and relationship-building skills, Excellent written and verbal communication skills, Demonstrated ability to exercise discretion, Problem-solving capability, Proactive decision-making skills, Highly resourceful, Adaptable, Work independently and collaboratively, Remain calm and effective, Customer service mindset, Solutions-oriented approach, Anticipate needs, Improve processes", "qualificationsPreferred" : "Bachelor's degree or equivalent professional experience, Experience with expense management, Experience with travel coordination, Experience with office/vendor management, AI proficiency (Claude, ChatGPT, etc.), Experience supporting C-level executives, Experience managing office operations, Experience managing events, Experience managing employee engagement initiatives", "workSiteFlexibility" : "Flexible", "rawDescription" : "About Us: Since 1935, we’ve been on a mission to bring a little extra happiness to everyday life and inspire connections over food. We select the finest ingredients the world has to offer, craft premium products made with love, and never settle for shortcuts. We believe that when we share our food, we share a part of ourselves — and that’s the only way we’d put our name on it. Today, our small family company has grown into a national leader in specialty olives, peppers, and sauces under the leadership of CEO Jeff Mezzetta, and our commitment to quality has never wavered. With an 80-year legacy behind us and a bright future ahead, we’re seeking passionate, driven candidates to help us bring our cherished family traditions to a new generation. The ideal candidate will have an immediate connection to our Core Ingredients: Crunchy Crunchy: We are hungry for excellence. Own It: We think and act as an owner – with appetite, initiative, and responsibility. Connection: We build authentic relationships that foster trust and open communications. Vibrance: We come to work eager and passionate about fulfilling our vision. When we share our work, we share a part of who we are. Mezzetta is searching for an experienced, energetic Executive Assistant to assume high-level ownership of office responsibilities, while also providing administrative support to members of the company’s Leadership Team (LT). This role will work directly with VP/C-level executives and Advisory Board members and serve as a key partner in maintaining an organized, engaging, and highly professional corporate environment. The Executive Assistant will leverage their creativity, organization, and passion for people to help create a vibrant team and office experience in our Larkspur and American Canyon offices — planning team events, helping to host visitors, coordinating with teams across offices, and helping to build programs and experiences that make work rewarding and enjoyable. This role will also oversee day-to-day office needs, including office supply management, coordination with building and maintenance teams, and oversight of shared office spaces and programs. This role is designed to manage office responsibilities and support leadership effectiveness, including support for members of the leadership team. This position splits time between our Larkspur and American Canyon offices (3 total locations). Flexibility and adaptability are required Responsibilities Office Support Manage day-to-day office responsibilties across Larkspur and American Canyon office locations (three), including ordering and stocking supplies, managing various office programs, and creating a workspace that fosters fun and creativity Manage the Mezzetta corporate calendar and partner on scheduling critical meetings requiring coordination of broader LT · Coordinate logistics and itineraries for major headquarters meetings and leadership events (e.g., Sales AOP Planning, Operations Town Hall, Board meetings) Maintain a professional, welcoming, and engaging office environment that supports employee experience and company culture · Coordinate closely with building management, facilities, and maintenance teams to ensure office functionality and upkeep Help maintain organization and communication across teams to support efficient execution of leadership priorities · Provide supplemental support and coverage for the CEO’s Executive Assistant during PTO or other planned absences Leadership Team Administrative Support Provide high-impact administrative support to LT members, focused on more complex travel coordination, scheduling, logistics, expenses etc. Support limited set of cross-functional or leadership initiatives through coordination, follow-up, scheduling, and administrative project support Event Planning & Culture Initiatives Lead planning and coordination of team events, leadership off-sites, training events, and company gatherings Prepare offices and meeting spaces for board meetings, leadership meetings, and external visitors Assist in hosting vendors, suppliers, guests, and external partners Partner cross-functionally to support leadership priorities, employee engagement initiatives, and organizational programs Serve as a culture advocate by supporting and reinforcing company values through internal engagement and communications Financial & Systems Support Track budgets, invoices, and expenses related to office operations, events, and executive support activities Support vendor setup, purchase requests, and PO receiving within IFS as it relates to office operations, events, and Advisory Board activities Assist with corporate document management and organization, including SharePoint and shared folder maintenance Requirements The ideal candidate is highly self-motivated, professional, resourceful, and capable of prioritizing responsibilities in a fast-paced corporate environment. The ability to exercise sound judgment, maintain confidentiality, and effectively balance multiple priorities is essential. Exceptional organizational skills with the ability to prioritize multiple responsibilities while maintaining strong attention to detail Strong interpersonal and relationship-building skills with the ability to interact professionally with executives, employees, board members, vendors, and external partners Excellent written and verbal communication skills · Demonstrated ability to exercise discretion and maintain confidentiality with sensitive information Strong judgment, problem-solving capability, and proactive decision-making skills · Highly resourceful, adaptable, and capable of working both independently and collaboratively Ability to remain calm and effective in a fast-paced, high-demand environment Strong customer service mindset and responsiveness Forward-thinking and solutions-oriented approach with the ability to anticipate needs and improve processes Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, SharePoint) Experience with expense management, travel coordination, and office/vendor management preferred AI proficiency (Claude, ChatGPT, etc.) Education Bachelor’s degree preferred or equivalent professional experience 5–10 years of experience supporting executives, leadership teams, or corporate office operations Experience supporting C-level executives or senior leadership teams preferred Prior experience managing office operations, events, or employee engagement initiatives strongly preferred Demonstrated success operating in a fast-paced, highly collaborative environment Pay Range $130,000—$135,000 USD Our Commitment to an Inclusive Workplace: At Mezzetta, we embrace diversity and strive to create an inclusive environment where you know you belong. Part of that commitment includes a zero-tolerance policy and being an Equal Opportunity Employer that prohibits discrimination and harassment of any kind. All employment decisions at Mezzetta are solely based on merit, qualifications, abilities and business needs, without regard to race, color, religion or belief, gender, sexual orientation, gender identity/expression, age, marital status, national origin, disability, military or veteran status, family or parental status, pregnancy, or any other status protected by law. All of us share in the responsibility of fulfilling this commitment and creating a culture where our team can thrive.", "summaryDescription" : "Executive Assistant at Mezzetta. Skills: Executive support, Office operations, Event planning, Leadership support. Manage day-to-day office responsibilities. Order and stock supplies", "postedDate" : "2026-06-14T08:25:49.471", "createdAt" : "2026-06-14T08:25:49.471", "lastUpdated" : "2026-06-15T14:01:18.019", "ingestTimestamp" : "2026-06-14T08:25:49.471", "mongoId" : "6a2c7c3974d8ee00a094cd09", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 130000, "salaryAnnualMax" : 135000, "salaryBand" : "100k-150k", "hasSalary" : true, "allSkills" : [ "Office supply management", "Calendar management", "Meeting coordination", "Travel arrangements", "Expense reporting", "Purchase requests", "PO receiving", "Document organization", "Professional", "Resourceful", "Calm", "Responsive", "Executive support", "Office operations", "Event planning", "Leadership support", "Office management", "Scheduling", "Logistics", "Expense management", "Travel coordination", "Vendor management", "Document management", "Budget tracking", "Invoice tracking", "Specialty olives", "Peppers", "Sauces", "Family traditions", "Microsoft Office Suite", "Outlook", "Word", "Excel", "PowerPoint", "Teams", "SharePoint", "IFS" ], "skillCount" : 37, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Senior", "dataQualityScore" : 1.0, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Food & Beverage", "llmIndustryConfidence" : 0.95 }, { "id" : "6a308ec6f292fd229c0a522a", "title" : "Executive Assistant - VP Legal", "company" : "Western Digital", "industry" : "Computer Hardware", "salary" : { "min" : 75000.0, "max" : 105000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Executive Assistant - VP Legal in Irvine, United States, adjusted for mid-seniority in the technology industry." }, "location" : "Irvine, CA, United States", "locations" : [ "Irvine", "CA", "United States" ], "certifications" : [ "California notary public" ], "timestamp" : "2026-06-16T12:05:36.910", "fingerprint" : "cdc7849b333eb9cf160720f2acec1c9f776afeb126651d67f44476ebf6b3bf32", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/WesternDigital/744000132285780-executive-assistant-vp-legal", "externalId" : "744000132285780", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Irvine", "state" : "California", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "33.6856969,-117.8259810" } ], "locationText" : "Irvine, California, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "mid", "professionalSkills" : [ "Business partner", "Strategic thinking", "Problem solving", "Anticipation of deliverables" ], "hardSkillsList" : [ "Calendar management", "Meeting planning", "Event coordination", "Correspondence", "Approvals", "Travel management", "Expense reports", "Purchase orders", "Requisition workflows", "Payment workflows" ], "softSkillsList" : [ "Discretion", "Maturity", "Leadership", "Kind", "Inclusive", "Ethically minded" ], "hardSkills" : [ { "name" : "Calendar management", "level" : "intermediate" }, { "name" : "Meeting planning", "level" : "intermediate" }, { "name" : "Event coordination", "level" : "intermediate" }, { "name" : "Correspondence", "level" : "intermediate" }, { "name" : "Approvals", "level" : "intermediate" }, { "name" : "Travel management", "level" : "intermediate" }, { "name" : "Expense reports", "level" : "intermediate" }, { "name" : "Purchase orders", "level" : "intermediate" }, { "name" : "Requisition workflows", "level" : "intermediate" }, { "name" : "Payment workflows", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Discretion" }, { "name" : "Maturity" }, { "name" : "Leadership" }, { "name" : "Kind" }, { "name" : "Inclusive" }, { "name" : "Ethically minded" } ], "majorSkills" : "Executive support, Legal executive support, Microsoft 365, AI integration", "majorSkillsList" : [ "Executive support", "Legal executive support", "Microsoft 365", "AI integration" ], "coreResponsibilities" : "Manage executive calendars, Coordinate schedules, Prioritize requests, Solicit agendas, Manage attendee lists, Plan meetings, Organize internal meetings, Organize external meetings, Organize team offsites, Organize organizational meetings, Obtain briefing documents, Create briefing packets, Act as proxy for communications, Act as proxy for approvals, Refer routine matters, Manage international travel, Manage domestic travel, Decide travel arrangements, Decide travel itineraries, Process passports, Process visas, Manage expense reports, Manage purchase orders, Support expense workflows, Support requisition workflows, Support payment workflows, Coordinate with IT support, Problem solve, Understand priorities, Plan ahead for events, Plan ahead for tasks", "teamCollaboration" : "Coordinate across executives; Coordinate with business partners; Coordinate with team members; Coordinate with IT support", "domainKnowledge" : "Legal executive support; High tech legal; Risk management", "domainList" : [ "legal-executive-support", "high-tech-legal", "risk-management" ], "domainSpecificKnowledge" : [ "Legal executive support", "High tech legal", "Risk management" ], "toolProficiency" : [ "Microsoft 365", "Outlook", "Word", "Excel", "PowerPoint", "Teams" ], "communicationSkills" : "Written communication; Oral communication", "continuousLearning" : "Incorporate AI into workstreams", "problemSolvingSkills" : "Intuitive problem-solver; Thoughtful anticipation", "specialRequirements" : "Daily presence in office, Periodic Tuesday or Friday presence", "qualificationsBasic" : "4+ years experience supporting senior management, Advanced Microsoft 365 knowledge, Handle confidential information, Prioritize and manage complex issues, Excellent written and oral communication skills, Highly organized, Resourceful, Detail oriented, Excellent time management skills, Propensity to learn and incorporate AI", "qualificationsPreferred" : "California notary public", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "At WD, our vision is to power global innovation and push the boundaries of technology to make what you thought was once impossible, possible. At our core, WD is a company of problem solvers. People achieve extraordinary things given the right technology. For decades, we’ve been doing just that—our technology helped people put a man on the moon and capture the first-ever picture of a black hole. We offer an expansive portfolio of technologies, HDDs, and platforms for business, creative professionals, and consumers alike under our Western Digital®, WD®, and WD_BLACK™. We are a key partner to some of the largest and highest-growth organizations in the world. From enabling systems to make cities safer and more connected, to powering the data centers behind many of the world’s biggest companies and hyperscale cloud providers, to meeting the massive and ever-growing data storage needs of the AI era, WD is fueling a brighter, smarter future. Today’s exceptional challenges require your unique skills. Together, we can build the future of data storage. We are seeking an Executive Assistant to provide high quality support to Legal Executives and other senior legal team members. This position will report to our VP of Litigation and Risk. The successful candidate will be a highly trusted, organized individual who exercises a great deal of discretion, and has exceptional interpersonal and multi-tasking skills. The ideal candidate describes themselves as a strategic business partner and is driven, focused, organized, and innovative. We’re seeking someone who is flexible and thrives in a fast-paced environment. Excellent written and verbal communication skills, strong critical thinking and attention to detail are equally meaningful in this role. A positive attitude and a team player are a must! Essential Duties and Responsibilities * Calendar Management: Manage calendars of VPs; coordinate across executives, business partners and team members by prioritizing schedules and qualifying requests. Proactively solicit agendas and manage attendee lists. * Meeting Planning and Event Coordination: Assist in the planning and organizing of internal and external meetings, team offsites, and organizational wide meetings. Obtain briefing documents for key internal/external meetings and create briefing packets for business trips. * Correspondence/Approvals: Act as a proxy for communications and approvals as authorized. Act a as a source for general inquiries and refer routine matters to appropriate parties. * Travel: Manage complex international and domestic travel. Carefully consider and decide the optimum travel arrangements and itineraries. Process passports and visas. * Tool Management: Manage expense reports and purchase orders and become a tool champion of WD’s internal tools. Support expense, requisition, and payment workflows for the Risk Management team. * Coordinate with IT support teams in advance of meetings and events to understand the best technology needed to ensure a successful outcome. * In general, daily tasks are carried out at a higher level of complexity. Your job will be to problem solve, intuitively understand priorities, and plan-ahead for reoccurring events and tasks. ## Qualifications * 4+ years’ experience supporting at the senior management level in a public company, preferably for a legal or finance executive in high tech. * Advanced knowledge of Microsoft 365 applications: Outlook, Word, Excel, PowerPoint, Teams. * Great attention to detail and the maturity to handle confidential information is a must. * Intuitive problem-solver with thoughtful anticipation of deliverables. * Ability to prioritize and manage complex issues. * Excellent written and oral communication skills. * Highly organized, resourceful, and detail oriented. * Excellent time management skills. * Collaborative style, team player. * Propensity to learn and incorporate AI into workstreams. * Demonstrates leadership. * Passionate, kind, inclusive, and ethically minded. * Daily presence (Monday, Wednesday and Thursday) in office; periodically on Tuesday or Friday. * California notary public is preferred. ## Additional Information Western Digital is committed to providing equal opportunities to all applicants and employees and will not discriminate against any applicant or employee based on their race, color, ancestry, religion (including religious dress and grooming standards), sex (including pregnancy, childbirth or related medical conditions, breastfeeding or related medical conditions), gender (including a person’s gender identity, gender expression, and gender-related appearance and behavior, whether or not stereotypically associated with the person’s assigned sex at birth), age, national origin, sexual orientation, medical condition, marital status (including domestic partnership status), physical disability, mental disability, medical condition, genetic information, protected medical and family care leave, Civil Air Patrol status, military and veteran status, or other legally protected characteristics. We also prohibit harassment of any individual on any of the characteristics listed above. Our non-discrimination policy applies to all aspects of employment. We comply with the laws and regulations set forth in the \"[Know Your Rights: Workplace Discrimination is Illegal](https://www.eeoc.gov/sites/default/files/2023-06/22-088EEOCKnowYourRights6.12.pdf)” poster. Our pay transparency policy is available [here](https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp%20EnglishformattedESQA508c.pdf). Western Digital thrives on the power and potential of diversity. As a global company, we believe the most effective way to embrace the diversity of our customers and communities is to mirror it from within. We believe the fusion of various perspectives results in the best outcomes for our employees, our company, our customers, and the world around us. We are committed to an inclusive environment where every individual can thrive through a sense of belonging, respect and contribution. Western Digital is committed to offering opportunities to applicants with disabilities and ensuring all candidates can successfully navigate our careers website and our hiring process. Please contact us at [jobs.accommodations@wdc.com](mailto:jobs.accommodations@wdc.com) to advise us of your accommodation request. In your email, please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which you are applying. Based on our experience, we anticipate that the application deadline will be 07/18/2025 (3 months from posting), although we reserve the right to close the application process sooner if we hire an applicant for this position before the application deadline. If we are not able to hire someone from this role before the application deadline, we will update this posting with a new anticipated application deadline. Compensation & Benefits Details * An employee’s pay position within the salary range may be based on several factors including but not limited to (1) relevant education; qualifications; certifications; and experience; (2) skills, ability, knowledge of the job; (3) performance, contribution and results; (4) geographic location; (5) shift; (6) internal and external equity; and (7) business and organizational needs. * The salary range is what we believe to be the range of possible compensation for this role at the time of this posting. We may ultimately pay more or less than the posted range and this range is only applicable for jobs to be performed in California, Colorado, New York or remote jobs that can be performed in California, Colorado and New York. This range may be modified in the future. * If your position is non-exempt, you are eligible for overtime pay pursuant to company policy and applicable laws. You may also be eligible for shift differential pay, depending on the shift to which you are assigned. * You will be eligible to be considered for bonuses under either WD’s Short Term Incentive Plan (“STI Plan”) or the Sales Incentive Plan (“SIP”) which provides incentive awards based on Company and individual performance, depending on your role and your performance. You may be eligible to participate in our annual Long-Term Incentive (LTI) program, which consists of restricted stock units (RSUs) or cash equivalents, pursuant to the terms of the LTI plan. Please note that not all roles are eligible to participate in the LTI program, and not all roles are eligible for equity under the LTI plan. RSU awards are also available to eligible new hires, subject to WD'S Standard Terms and Conditions for Restricted Stock Unit Awards. * We offer a comprehensive package of benefits including paid vacation time; paid sick leave; medical/dental/vision insurance; life, accident and disability insurance; tax-advantaged flexible spending and health savings accounts; employee assistance program; other voluntary benefit programs such as supplemental life and AD&D, legal plan, pet insurance, critical illness, accident and hospital indemnity; tuition reimbursement; transit; the Applause Program; employee stock purchase plan; and the WD Savings 401(k) Plan. * Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with the law. Notice To Candidates: Please be aware that WD and its subsidiaries will never request payment as a condition for applying for a position or receiving an offer of employment. Should you encounter any such requests, please report it immediately to [WD Ethics Helpline](https://secure.ethicspoint.com/domain/media/en/gui/48999/index.html) or email [compliance@wdc.com](mailto:compliance@wdc.com).", "summaryDescription" : "Executive Assistant - VP Legal at Western Digital. Skills: Executive support, Legal executive support, Microsoft 365, AI integration. Manage executive calendars. Coordinate schedules", "postedDate" : "2026-06-15T21:05:03.000", "createdAt" : "2026-06-16T03:33:07.706", "lastUpdated" : "2026-06-16T12:05:36.910", "ingestTimestamp" : "2026-06-16T03:33:07.706", "mongoId" : "6a308ec6f292fd229c0a522a", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 75000, "salaryAnnualMax" : 105000, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ "Calendar management", "Meeting planning", "Event coordination", "Correspondence", "Approvals", "Travel management", "Expense reports", "Purchase orders", "Requisition workflows", "Payment workflows", "Discretion", "Maturity", "Leadership", "Kind", "Inclusive", "Ethically minded", "Executive support", "Legal executive support", "Microsoft 365", "AI integration", "Business partner", "Strategic thinking", "Problem solving", "Anticipation of deliverables", "High tech legal", "Risk management", "California notary public", "Outlook", "Word", "Excel", "PowerPoint", "Teams" ], "skillCount" : 32, "jobCategory" : "operations", "jobSubcategory" : "hr", "seniorityLevel" : "Mid", "dataQualityScore" : 1.0, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a308b18f292fd229c09828b", "title" : "Executive Assistant - VP Legal", "company" : "Western Digital", "industry" : "Computer Hardware", "salary" : { "min" : 75000.0, "max" : 110000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market data for Executive Assistant - VP Legal in Irvine, United States, adjusted for mid-seniority in the technology industry." }, "location" : "Irvine, CA, United States", "locations" : [ "Irvine", "CA", "United States" ], "certifications" : [ "California notary public" ], "timestamp" : "2026-06-16T12:35:16.117", "fingerprint" : "d4805487312411fd3e44b39489b99480c427bc5c38359738f69a0a68854a3a56", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/WesternDigital/744000132285780-executive-assistant-vp-legal", "externalId" : "744000132285780", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Irvine", "state" : "California", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "33.6856969,-117.8259810" } ], "locationText" : "Irvine, California, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "mid", "professionalSkills" : [ "Business partner", "Strategic thinking", "Problem solving", "Anticipation of deliverables" ], "hardSkillsList" : [ "Expense reporting", "Purchase orders", "Requisition workflows", "Payment workflows" ], "softSkillsList" : [ "Discretion", "Maturity", "Leadership", "Kind", "Inclusive", "Ethically minded" ], "hardSkills" : [ { "name" : "Expense reporting", "level" : "intermediate" }, { "name" : "Purchase orders", "level" : "intermediate" }, { "name" : "Requisition workflows", "level" : "intermediate" }, { "name" : "Payment workflows", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Discretion" }, { "name" : "Maturity" }, { "name" : "Leadership" }, { "name" : "Kind" }, { "name" : "Inclusive" }, { "name" : "Ethically minded" } ], "majorSkills" : "Calendar management, Meeting planning, Travel management, Tool management", "majorSkillsList" : [ "Calendar management", "Meeting planning", "Travel management", "Tool management" ], "coreResponsibilities" : "Manage executive calendars, Coordinate schedules, Prioritize requests, Solicit agendas, Manage attendee lists, Plan meetings, Organize internal meetings, Organize external meetings, Organize team offsites, Organize organizational meetings, Obtain briefing documents, Create briefing packets, Act as proxy for communications, Act as proxy for approvals, Refer routine matters, Manage international travel, Manage domestic travel, Decide travel arrangements, Decide travel itineraries, Process passports, Process visas, Manage expense reports, Manage purchase orders, Support expense workflows, Support requisition workflows, Support payment workflows, Coordinate with IT support, Problem solve daily tasks, Understand priorities intuitively, Plan ahead for events, Plan ahead for tasks", "teamCollaboration" : "Coordinate across executives; Coordinate with business partners; Coordinate with team members; Coordinate with IT support teams", "domainKnowledge" : "Legal executive support; Finance executive support; High tech industry", "domainList" : [ "legal-executive-support", "finance-executive-support", "high-tech-industry" ], "domainSpecificKnowledge" : [ "Legal executive support", "Finance executive support", "High tech industry" ], "toolProficiency" : [ "Microsoft 365", "Outlook", "Word", "Excel", "PowerPoint", "Teams" ], "communicationSkills" : "Written communication; Oral communication", "continuousLearning" : "Incorporate AI into workstreams", "problemSolvingSkills" : "Intuitive problem-solver; Thoughtful anticipation", "specialRequirements" : "Daily presence (Mon, Wed, Thu), Periodically on Tue or Fri", "qualificationsBasic" : "4+ years experience supporting senior management, Advanced Microsoft 365 knowledge, Handle confidential information, Ability to prioritize complex issues, Excellent written communication skills, Excellent oral communication skills, Highly organized, Resourceful, Excellent time management skills, Propensity to learn AI", "qualificationsPreferred" : "California notary public preferred", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "At WD, our vision is to power global innovation and push the boundaries of technology to make what you thought was once impossible, possible. At our core, WD is a company of problem solvers. People achieve extraordinary things given the right technology. For decades, we’ve been doing just that—our technology helped people put a man on the moon and capture the first-ever picture of a black hole. We offer an expansive portfolio of technologies, HDDs, and platforms for business, creative professionals, and consumers alike under our Western Digital®, WD®, and WD_BLACK™. We are a key partner to some of the largest and highest-growth organizations in the world. From enabling systems to make cities safer and more connected, to powering the data centers behind many of the world’s biggest companies and hyperscale cloud providers, to meeting the massive and ever-growing data storage needs of the AI era, WD is fueling a brighter, smarter future. Today’s exceptional challenges require your unique skills. Together, we can build the future of data storage. We are seeking an Executive Assistant to provide high quality support to Legal Executives and other senior legal team members. This position will report to our VP of Litigation and Risk. The successful candidate will be a highly trusted, organized individual who exercises a great deal of discretion, and has exceptional interpersonal and multi-tasking skills. The ideal candidate describes themselves as a strategic business partner and is driven, focused, organized, and innovative. We’re seeking someone who is flexible and thrives in a fast-paced environment. Excellent written and verbal communication skills, strong critical thinking and attention to detail are equally meaningful in this role. A positive attitude and a team player are a must! Essential Duties and Responsibilities * Calendar Management: Manage calendars of VPs; coordinate across executives, business partners and team members by prioritizing schedules and qualifying requests. Proactively solicit agendas and manage attendee lists. * Meeting Planning and Event Coordination: Assist in the planning and organizing of internal and external meetings, team offsites, and organizational wide meetings. Obtain briefing documents for key internal/external meetings and create briefing packets for business trips. * Correspondence/Approvals: Act as a proxy for communications and approvals as authorized. Act a as a source for general inquiries and refer routine matters to appropriate parties. * Travel: Manage complex international and domestic travel. Carefully consider and decide the optimum travel arrangements and itineraries. Process passports and visas. * Tool Management: Manage expense reports and purchase orders and become a tool champion of WD’s internal tools. Support expense, requisition, and payment workflows for the Risk Management team. * Coordinate with IT support teams in advance of meetings and events to understand the best technology needed to ensure a successful outcome. * In general, daily tasks are carried out at a higher level of complexity. Your job will be to problem solve, intuitively understand priorities, and plan-ahead for reoccurring events and tasks. ## Qualifications * 4+ years’ experience supporting at the senior management level in a public company, preferably for a legal or finance executive in high tech. * Advanced knowledge of Microsoft 365 applications: Outlook, Word, Excel, PowerPoint, Teams. * Great attention to detail and the maturity to handle confidential information is a must. * Intuitive problem-solver with thoughtful anticipation of deliverables. * Ability to prioritize and manage complex issues. * Excellent written and oral communication skills. * Highly organized, resourceful, and detail oriented. * Excellent time management skills. * Collaborative style, team player. * Propensity to learn and incorporate AI into workstreams. * Demonstrates leadership. * Passionate, kind, inclusive, and ethically minded. * Daily presence (Monday, Wednesday and Thursday) in office; periodically on Tuesday or Friday. * California notary public is preferred. ## Additional Information Western Digital is committed to providing equal opportunities to all applicants and employees and will not discriminate against any applicant or employee based on their race, color, ancestry, religion (including religious dress and grooming standards), sex (including pregnancy, childbirth or related medical conditions, breastfeeding or related medical conditions), gender (including a person’s gender identity, gender expression, and gender-related appearance and behavior, whether or not stereotypically associated with the person’s assigned sex at birth), age, national origin, sexual orientation, medical condition, marital status (including domestic partnership status), physical disability, mental disability, medical condition, genetic information, protected medical and family care leave, Civil Air Patrol status, military and veteran status, or other legally protected characteristics. We also prohibit harassment of any individual on any of the characteristics listed above. Our non-discrimination policy applies to all aspects of employment. We comply with the laws and regulations set forth in the \"[Know Your Rights: Workplace Discrimination is Illegal](https://www.eeoc.gov/sites/default/files/2023-06/22-088EEOCKnowYourRights6.12.pdf)” poster. Our pay transparency policy is available [here](https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp%20EnglishformattedESQA508c.pdf). Western Digital thrives on the power and potential of diversity. As a global company, we believe the most effective way to embrace the diversity of our customers and communities is to mirror it from within. We believe the fusion of various perspectives results in the best outcomes for our employees, our company, our customers, and the world around us. We are committed to an inclusive environment where every individual can thrive through a sense of belonging, respect and contribution. Western Digital is committed to offering opportunities to applicants with disabilities and ensuring all candidates can successfully navigate our careers website and our hiring process. Please contact us at [jobs.accommodations@wdc.com](mailto:jobs.accommodations@wdc.com) to advise us of your accommodation request. In your email, please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which you are applying. Based on our experience, we anticipate that the application deadline will be 07/18/2025 (3 months from posting), although we reserve the right to close the application process sooner if we hire an applicant for this position before the application deadline. If we are not able to hire someone from this role before the application deadline, we will update this posting with a new anticipated application deadline. Compensation & Benefits Details * An employee’s pay position within the salary range may be based on several factors including but not limited to (1) relevant education; qualifications; certifications; and experience; (2) skills, ability, knowledge of the job; (3) performance, contribution and results; (4) geographic location; (5) shift; (6) internal and external equity; and (7) business and organizational needs. * The salary range is what we believe to be the range of possible compensation for this role at the time of this posting. We may ultimately pay more or less than the posted range and this range is only applicable for jobs to be performed in California, Colorado, New York or remote jobs that can be performed in California, Colorado and New York. This range may be modified in the future. * If your position is non-exempt, you are eligible for overtime pay pursuant to company policy and applicable laws. You may also be eligible for shift differential pay, depending on the shift to which you are assigned. * You will be eligible to be considered for bonuses under either WD’s Short Term Incentive Plan (“STI Plan”) or the Sales Incentive Plan (“SIP”) which provides incentive awards based on Company and individual performance, depending on your role and your performance. You may be eligible to participate in our annual Long-Term Incentive (LTI) program, which consists of restricted stock units (RSUs) or cash equivalents, pursuant to the terms of the LTI plan. Please note that not all roles are eligible to participate in the LTI program, and not all roles are eligible for equity under the LTI plan. RSU awards are also available to eligible new hires, subject to WD'S Standard Terms and Conditions for Restricted Stock Unit Awards. * We offer a comprehensive package of benefits including paid vacation time; paid sick leave; medical/dental/vision insurance; life, accident and disability insurance; tax-advantaged flexible spending and health savings accounts; employee assistance program; other voluntary benefit programs such as supplemental life and AD&D, legal plan, pet insurance, critical illness, accident and hospital indemnity; tuition reimbursement; transit; the Applause Program; employee stock purchase plan; and the WD Savings 401(k) Plan. * Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with the law. Notice To Candidates: Please be aware that WD and its subsidiaries will never request payment as a condition for applying for a position or receiving an offer of employment. Should you encounter any such requests, please report it immediately to [WD Ethics Helpline](https://secure.ethicspoint.com/domain/media/en/gui/48999/index.html) or email [compliance@wdc.com](mailto:compliance@wdc.com).", "summaryDescription" : "Executive Assistant - VP Legal at Western Digital. Skills: Calendar management, Meeting planning, Travel management, Tool management. Manage executive calendars. Coordinate schedules", "postedDate" : "2026-06-15T21:05:03.000", "createdAt" : "2026-06-16T01:40:49.654", "lastUpdated" : "2026-06-16T12:35:16.117", "ingestTimestamp" : "2026-06-16T01:40:49.654", "mongoId" : "6a308b18f292fd229c09828b", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 75000, "salaryAnnualMax" : 110000, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ "Expense reporting", "Purchase orders", "Requisition workflows", "Payment workflows", "Discretion", "Maturity", "Leadership", "Kind", "Inclusive", "Ethically minded", "Calendar management", "Meeting planning", "Travel management", "Tool management", "Business partner", "Strategic thinking", "Problem solving", "Anticipation of deliverables", "Legal executive support", "Finance executive support", "High tech industry", "California notary public", "Microsoft 365", "Outlook", "Word", "Excel", "PowerPoint", "Teams" ], "skillCount" : 28, "jobCategory" : "operations", "jobSubcategory" : "hr", "seniorityLevel" : "Mid", "dataQualityScore" : 1.0, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c75bf74d8ee00a0937fdc", "title" : "Executive Assistant", "company" : "Clair", "industry" : "Operations", "salary" : { "min" : 160000.0, "max" : 200000.0, "currency" : "USD", "frequency" : "Yearly" }, "location" : "New York", "locations" : [ "New York" ], "timestamp" : "2026-06-16T00:56:26.071", "fingerprint" : "0af1691ddaa78d921805306c3bb64aa90bb1041a0f6a1f0242756b2361875625", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/clair/d08e6011-5fa0-4801-a92c-26dccbce7e8d/application", "externalId" : "d08e6011-5fa0-4801-a92c-26dccbce7e8d", "industryFunction" : { }, "structuredLocations" : [ { "city" : "New York", "state" : "New York", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "40.7127281,-74.0060152" } ], "locationText" : "New York, New York, United States", "employmentType" : "FULL_TIME", "remoteFriendly" : false, "rawDescription" : "ABOUT CLAIR If you can send your friends money in seconds, why does it still take your employer two weeks to send your paycheck? At Clair, we are on a mission to create financial freedom for America's workers by giving them a digital banking platform that allows them to get paid as soon as they clock out of work. But we're not just another digital bank or on-demand pay provider. We meet Americans at their place of work by embedding our products within the scheduling, workforce management, and payroll apps they already use every day. Learn more about us at getclair.com/about http://getclair.com/about ABOUT THE ROLE We're looking for an exceptional Executive Assistant to support our CEO. This is not a traditional calendar-management role. Our CEO is deeply involved in founder-led strategic partnerships, fundraising conversations, and company leadership. Success in this role requires someone who can operate as the CEO's force multiplier—keeping priorities moving, creating leverage, and ensuring critical conversations don't fall through the cracks. You'll spend a significant portion of your time supporting new partnerships and existing partnership efforts by coordinating meetings, managing follow-ups, tracking outreach, and helping maintain momentum across a wide range of external stakeholders. You'll need to be comfortable applying pressure when necessary, tracking down information, and ensuring the right people are moving with urgency. If you're highly organized, relentlessly detail-oriented, proactive, and energized by helping a company grow, we'd love to meet you. WHAT YOU'LL DO EXECUTIVE SUPPORT - Manage and optimize the CEO's complex calendar and priorities - Coordinate internal and external meetings across multiple stakeholders and time zones - Prepare meeting materials, agendas, and briefing documents - Help ensure action items and commitments are captured and completed - Serve as a trusted gatekeeper and strategic partner to the CEO - Provide ad-hoc personal administrative support and lifestyle management FOUNDER-LED PARTNERSHIP SUPPORT - Coordinate meetings with prospective customers, partners, investors, and advisors - Drive scheduling across busy executives and external stakeholders - Track meeting requests, follow-ups, and next steps - Partner closely with Sales, Partnerships, and Leadership teams to keep opportunities moving - Help maintain CRM hygiene and sales process discipline - Proactively chase down information and remove bottlenecks that could slow deals OPERATIONAL EXCELLENCE - Create systems and processes that help the CEO operate more efficiently - Maintain organization across key initiatives and strategic projects - Anticipate needs before they become urgent - Help prepare for board meetings, leadership meetings, offsites, and customer events - Act as a true partner and life-optimizer, managing everything from complex business calendars to occasional personal scheduling and logistics so the Executive can operate at peak productivity WHAT WE'RE LOOKING FOR - 4+ years of Executive Assistant experience supporting senior executives - Previous experience supporting a Chief Revenue Officer, Head of Sales, Founder-led sales organization, or similarly customer-facing executive is required - Exceptional organizational skills and attention to detail - Strong written and verbal communication skills - Comfortable operating in a fast-paced startup environment with shifting priorities - Highly proactive and able to work independently - Ability to influence without authority and keep people accountable to deadlines - Strong judgment and discretion when handling sensitive information - Experience coordinating complex calendars and external stakeholder meetings - Willingness to occasionally travel and support company events as needed YOU'LL THRIVE HERE IF YOU... - Love being the person who knows what's happening before everyone else does - Get satisfaction from turning chaos into order - Aren't afraid to send the follow-up, ask the hard question, or push for an answer - Take pride in being incredibly organized - Enjoy working alongside ambitious people building something meaningful - View every problem as solvable with the right amount of persistence and creativity WHY THIS ROLE MATTERS Our CEO's time is one of Clair's most valuable resources. The person in this role will have a direct impact on how quickly we build relationships, close partnerships, and execute on the opportunities in front of us. You'll have a front-row seat to company-building, work closely with senior leadership, and help shape the next chapter of Clair's growth. ADDITIONAL DETAILS Location: This role is based in NYC and operates in-person (5 days a week) from Clair HQ. Compensation: The annual base salary for this role is $160,000 to $200,000. The base pay for this role is determined using many factors, such as education, skills and experience, and is reflective of Clair's Series stage and size. Base pay is only one part of Clair's competitive total compensation package which includes equity, benefits and additional perks. The base pay range is subject to change and may be modified in the future. NEED MORE CONVINCING? Apart from getting to work with our incredible team, here are some of the benefits you can expect when you join Clair: - Medical, Dental, & Vision Coverage, with option to extend to your family - Fully-paid parental leave - Company-sponsored 401k, HSA, and FSA - Unlimited vacation for salaried roles, generous PTO for hourly roles - Work from home setup allowance - Access to your earnings every day on Clair - Company-sponsored short-term and long-term disability insurance EQUAL OPPORTUNITY EMPLOYER INFORMATION Clair is an equal opportunity employer and we value diversity at our company. We actively seek a diverse applicant pool and do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. For questions, please email us at careers@getclair.com", "summaryDescription" : "Executive Assistant at Clair", "createdAt" : "2026-06-14T19:21:47.508", "lastUpdated" : "2026-06-16T00:56:26.071", "ingestTimestamp" : "2026-06-14T19:21:47.508", "mongoId" : "6a2c75bf74d8ee00a0937fdc", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 160000, "salaryAnnualMax" : 200000, "salaryBand" : "150k-200k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Senior", "dataQualityScore" : 0.6666667, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "FinTech", "llmIndustryConfidence" : 0.95 }, { "id" : "6a305af3f292fd229cf577be", "title" : "Employee Experience & Executive Assistant", "company" : "Bringg", "industry" : "SaaS", "salary" : { "min" : 180000.0, "max" : 270000.0, "currency" : "ILS", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Mid-level Employee Experience & Executive Assistant in Tel Aviv, Israel, within the SaaS industry, adjusted for company size and seniority." }, "location" : "Tel aviv", "locations" : [ "Tel aviv" ], "timestamp" : "2026-06-16T10:04:36.790", "fingerprint" : "bb0d816bf19c88c9000f16dd36d7088b75b23a47fcd697148b024d040c95d206", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/bringg/jobs/8591830002", "externalId" : "8591830002", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Tel Aviv", "country" : "Israel", "continent" : "as", "source" : "llm", "workMode" : "onsite", "geo" : "32.0852997,34.7818064" } ], "locationText" : "Tel Aviv, Israel", "experienceMinYears" : 3, "experienceMaxYears" : 5, "experienceLevel" : "Mid", "professionalSkills" : [ "Employee experience", "Events production", "People operations", "Organizational discipline", "Executive communications", "Vendor management", "Cross-cultural coordination", "Budget management" ], "hardSkillsList" : [ "Calendar management", "Travel logistics management", "Procurement", "Onboarding logistics", "Offboarding logistics" ], "hardSkills" : [ { "name" : "Calendar management", "level" : "intermediate" }, { "name" : "Travel logistics management", "level" : "intermediate" }, { "name" : "Procurement", "level" : "intermediate" }, { "name" : "Onboarding logistics", "level" : "intermediate" }, { "name" : "Offboarding logistics", "level" : "intermediate" } ], "majorSkills" : "Employee experience, Events production, Executive support", "majorSkillsList" : [ "Employee experience", "Events production", "Executive support" ], "coreResponsibilities" : "Produce company events end to end, Own employee experience calendar, Design welfare initiatives, Design team events, Design milestone celebrations, Design seasonal programs, Create welcome experiences, Create anniversary surprises, Create team-building activities, Create wellbeing touchpoints, Support Executive leadership team, Manage CEO calendar, Manage executive calendars, Coordinate executive schedules, Prepare for executive meetings, Protect executive work time, Manage CEO travel logistics, Manage leadership travel logistics, Handle travel disruptions, Keep Tel Aviv office running, Manage office facilities, Manage office procurement, Manage onboarding logistics, Manage offboarding logistics, Address day-to-day employee needs", "teamCollaboration" : "Cross-timezone coordination; Executive leadership team", "projectManagementSkills" : [ "Budget management", "Logistics management" ], "domainKnowledge" : "Last-mile delivery; AI-powered SaaS", "domainList" : [ "last-mile-delivery", "ai-powered-saas" ], "domainSpecificKnowledge" : [ "Last-mile delivery", "AI-powered SaaS" ], "toolProficiency" : [ "TravelPerk" ], "communicationSkills" : "Executive communications; Cross-cultural coordination", "outcomesObjectives" : "Deliver major event or offsite; Embed welfare touchpoints; Employees notice the difference; Employee experience is talked about", "qualificationsBasic" : "3+ years global employee experience, 3+ years events production, 3+ years people operations, Global or multi-office environment experience, English near-native level", "qualificationsPreferred" : "Experience managing group travel logistics, Experience working with TravelPerk, Budget management across multiple programs", "workSiteFlexibility" : "Flexible", "rawDescription" : "At Bringg, we're on a mission to transform last-mile delivery into a powerful driver of growth, loyalty, and operational excellence. As an AI-powered SaaS platform, we enable retailers and logistics providers to orchestrate smarter, more efficient delivery operations across every fleet type and service level - from same-day to scheduled delivery. We are a multinational company serving leading enterprises and Fortune 500 brands, helping some of the world's most complex delivery organizations streamline operations, enhance customer experiences, and stay ahead in a rapidly evolving market. WHY THIS ROLE MATTERS Culture isn't built in an all-hands deck. It's built in the offsite that people talk about for a year, the birthday surprise no one expected, and the office that actually feels good to come back to. This role owns that experience at Bringg - across ~180 people, 5 geos, and a company that needs proactive, intentional care to keep up. Alongside the employee experience work, this role supports the CEO and Executive team directly - keeping schedules tight, travel seamless, and executive operations running smoothly in the background. WHAT YOU'LL DO Produce company events, offsites, and team parties end to end: concept, venue, vendors, budget, logistics, catering, and flawless day-of execution: from a small team dinner to a multi-country company retreat Own the employee experience calendar: welfare initiatives, team events, milestone celebrations, seasonal programs- designed thoughtfully for both Tel Aviv and remote employees. Create the kind of moments that stay with people: welcome experiences for new hires, anniversary surprises, team-building activities that don't feel forced, and wellbeing touchpoints that show the company actually pays attention Own the CEO and support the Executive leadership team with calendar management: priorities, cross-timezone coordination, meeting preparation, and protecting focused work time Manage travel logistics for the CEO and leadership: flights, hotels, visas, itineraries, and real-time disruption handling via TravelPerk Keep the Tel Aviv office running as a space that reflects the Bringg culture: facilities, procurement, onboarding and offboarding logistics, and day-to-day employee needs. WHAT YOU'LL ACHIEVE 3 months: A clear picture of the current employee experience: what's working, what's missing and an annual EX calendar that reflects it. CEO support and travel running smoothly from day one. 6 months: At least one major event or offsite delivered end to end. Welfare touchpoints embedded in the company rhythm. Employees notice the difference. 12 months: Bringg's employee experience is something people talk about when asked why they love working here. You built that. WHAT YOU BRINGG 3+ years in global employee experience, events production, or people operations - in a global or multi-office environment where programs had to work across cultures, time zones, and very different employee needs A track record of planning and producing company events end to end - offsites, team parties, large gatherings - with real ownership of budget, vendors, and outcomes English at a near-native level - executive communications, international vendor management, and cross-cultural coordination feel natural, not effortful Genuine people's instincts paired with sharp organizational discipline - you notice what makes employees feel valued and have the precision to act on it consistently, even when twenty other things are in motion Strong advantages: Experience managing group travel logistics or working with TravelPerk Budget management across multiple programs simultaneously", "summaryDescription" : "Employee Experience & Executive Assistant at Bringg. Skills: Employee experience, Events production, Executive support. Produce company events end to end. Own employee experience calendar", "postedDate" : "2026-06-15T23:22:09.935", "createdAt" : "2026-06-15T23:22:09.935", "lastUpdated" : "2026-06-16T10:04:36.790", "ingestTimestamp" : "2026-06-15T23:22:09.935", "mongoId" : "6a305af3f292fd229cf577be", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "150k-200k", "hasSalary" : false, "allSkills" : [ "Calendar management", "Travel logistics management", "Procurement", "Onboarding logistics", "Offboarding logistics", "Employee experience", "Events production", "Executive support", "People operations", "Organizational discipline", "Executive communications", "Vendor management", "Cross-cultural coordination", "Budget management", "Logistics management", "Last-mile delivery", "AI-powered SaaS", "TravelPerk" ], "skillCount" : 18, "jobCategory" : "operations", "jobSubcategory" : "hr", "seniorityLevel" : "Mid", "dataQualityScore" : 0.8888889, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "SaaS", "llmIndustryConfidence" : 0.95 }, { "id" : "6a305933f292fd229cf45bbc", "title" : "Sr Executive Assistant", "salary" : { "min" : 95000.0, "max" : 135000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Senior Executive Assistant in Campbell, United States, adjusted for seniority and full-time employment." }, "location" : "Campbell, CA", "locations" : [ "Campbell, CA" ], "timestamp" : "2026-06-16T08:56:32.011", "fingerprint" : "b35c52c91af28b80eb2e64355e9d95318f9408ef28c5a808f618172662a6f9bd", "source" : "jazzhr", "language" : "en", "externalId" : "Zx6XNisyiY", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Campbell", "state" : "California", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "37.2870626,-121.9448810" } ], "locationText" : "Campbell, California, United States", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "Senior", "workSiteFlexibility" : "Onsite", "summaryDescription" : "Sr Executive Assistant", "createdAt" : "2026-06-15T22:17:30.516", "lastUpdated" : "2026-06-16T08:56:32.011", "ingestTimestamp" : "2026-06-15T22:17:30.516", "mongoId" : "6a305933f292fd229cf45bbc", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 95000, "salaryAnnualMax" : 135000, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Senior", "dataQualityScore" : 0.44444445, "hasLocation" : true, "hasGeo" : true, "llmIndustryConfidence" : 0.85 }, { "id" : "6a2cb00474d8ee00a09d8871", "title" : "Executive Assistant", "company" : "Jarrard, Inc.", "industry" : "Jarrard", "salary" : { "min" : 60000.0, "max" : 65000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Brentwood", "locations" : [ "Brentwood" ], "timestamp" : "2026-06-15T21:24:47.419", "fingerprint" : "427ab368af52dfd1e0a832a16971c412c28b4e81b9f30c8f84160b8e521f4f09", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/chartis/defff462-9544-47f1-b4b2-b89de40b13c7/application", "externalId" : "defff462-9544-47f1-b4b2-b89de40b13c7", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Brentwood", "state" : "Tennessee", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "36.0325687,-86.7825235" } ], "locationText" : "Brentwood, Tennessee, United States", "employmentType" : "FULL_TIME", "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "ABOUT JARRARD, INC. Jarrard, Inc. Jarrard Inc. is a U.S. Top 10 strategic communications consulting firm focused exclusively on healthcare and the unique opportunities and challenges inherent in this sector. Founded in 2006, the firm has worked with more than 1,800 clients across 48 states and has led communications and political strategy on $75+ billion in announced M&A and partnership transactions. Jarrard partners with leaders across the spectrum of healthcare in high stakes moments of growth, innovation, change, and reputational/public affairs challenges. This array of specialized services is tailored to support leaders in the most impactful parts of the ecosystem that are essential in transforming U.S. healthcare for the better. In 2020, Jarrard Inc. joined Chartis, one of the nation’s leading healthcare advisory firms, and operates as a division under an independent brand. Chartis is a comprehensive advisory firm dedicated to transforming healthcare. With an unparalleled depth of expertise in strategic, clinical, financial, and digital transformation Chartis helps leading academic medical centers, hospitals and health systems, integrated delivery networks, children's hospitals, physician enterprises, payers, and healthcare service organizations achieve transformative results. Across both Jarrard and Chartis, we are fortunate to have extraordinarily talented people working in our firm – all brought together around our unifying mission “to improve healthcare”, a shared dedication to our core values, and the emphasis we place on creating an environment that enriches the experiences of our clients, our colleagues and our communities. Jarrard has offices in Nashville, TN and as part of Chartis has offices in Chicago, IL, New York, NY, Washington D.C., and Boston, MA. Hybrid work is allowed. For more information, visit jarrardinc.com http://jarrardinc.com and chartis.com http://chartis.com. ROLE OVERVIEW Jarrard is seeking an experienced and highly organized Executive Assistant to add to our growing team. This role will support multiple Partners as well as business development and office management. The ideal candidate is a team player who can manage multiple priorities, maintain confidentiality, and anticipate the needs of executives in a fast-paced environment. KEY RESPONSIBILITIES - Provide daily support for multiple Partners, including but not limited to scheduling, travel, expense management, and team support - Support conference coordination, including registration and travel logistics - Plan and execute client engagement initiatives - Oversee office management and onsite meeting logistics - Cross-collaboration with other Executive Assistants REQUIRED QUALIFICATIONS - 3+ years of experience in executive-level administrative support - Proven track record in travel coordination and event management - Proficiency with Microsoft Office including OneDrive, Teams, and related collaboration platforms - Experience managing vendor relationships and client-facing logistics WHO YOU ARE - A self-starter with initiative, enthusiasm, and genuine pride in your work - Sharp and curious – you ask the right questions and find ways to improve how things are done - Outgoing with strong interpersonal skills and a natural sense of professionalism - Reliable with an “own-it” attitude – when something lands on your plate, it gets done - Comfortable juggling competing priorities, especially during our busy season Salary range: $60,000 – $65,000, plus may be eligible for an annual discretionary bonus. The salary range for this role takes into account the wide range of factors that are considered in making compensation decisions including, but not limited to, skills, experience, training, licensure and certifications, practice area, and other business and organizational needs. In addition, Jarrard offers several benefits including medical, dental, vision, HSA, FSA, disability insurance, life insurance, 401(k) match, paid time off, wellness stipend, and additional voluntary benefits. At Jarrard and Chartis, we pride ourselves on having a diverse workforce. We value and celebrate the uniqueness of individuals and the different perspectives the provide. We offer equal opportunity employment regardless of race, color, religion, gender identity or expression, sexual orientation, national origin, genetics, disability status, age, marital status, or protected veteran status. ", "summaryDescription" : "Executive Assistant at Jarrard, Inc.", "createdAt" : "2026-06-14T18:19:59.141", "lastUpdated" : "2026-06-15T21:24:47.419", "ingestTimestamp" : "2026-06-14T18:19:59.141", "mongoId" : "6a2cb00474d8ee00a09d8871", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 60000, "salaryAnnualMax" : 65000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.6666667, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.95 }, { "id" : "6a304f24f292fd229cee57d3", "title" : "Executive Assistant - VP Legal", "company" : "Western Digital", "industry" : "Computer Hardware", "salary" : { "min" : 75000.0, "max" : 105000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market data for Executive Assistant - VP Legal in Irvine, United States, adjusted for mid-seniority in the technology industry." }, "location" : "Irvine, CA, United States", "locations" : [ "Irvine", "CA", "United States" ], "certifications" : [ "California notary public" ], "timestamp" : "2026-06-16T06:41:17.451", "fingerprint" : "b7dded2aebcd8780d89e722fb6c77639f7733dec964380b3aaeb5953918ef5a5", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/WesternDigital/744000132268179-executive-assistant-vp-legal", "externalId" : "744000132268179", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Irvine", "state" : "California", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "33.6856969,-117.8259810" } ], "locationText" : "Irvine, California, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "mid", "professionalSkills" : [ "Business partner", "Strategic thinking", "Problem solving", "Time management", "Organizational skills" ], "hardSkillsList" : [ "Microsoft Outlook", "Microsoft Word", "Microsoft Excel", "Microsoft PowerPoint", "Microsoft Teams", "Expense reporting", "Purchase orders", "Requisition processing", "Payment workflows" ], "softSkillsList" : [ "Discretion", "Maturity", "Leadership", "Kind", "Inclusive", "Ethically minded" ], "hardSkills" : [ { "name" : "Microsoft Outlook", "level" : "intermediate" }, { "name" : "Microsoft Word", "level" : "intermediate" }, { "name" : "Microsoft Excel", "level" : "intermediate" }, { "name" : "Microsoft PowerPoint", "level" : "intermediate" }, { "name" : "Microsoft Teams", "level" : "intermediate" }, { "name" : "Expense reporting", "level" : "intermediate" }, { "name" : "Purchase orders", "level" : "intermediate" }, { "name" : "Requisition processing", "level" : "intermediate" }, { "name" : "Payment workflows", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Discretion" }, { "name" : "Maturity" }, { "name" : "Leadership" }, { "name" : "Kind" }, { "name" : "Inclusive" }, { "name" : "Ethically minded" } ], "majorSkills" : "Executive support, Calendar management, Travel coordination, Meeting planning", "majorSkillsList" : [ "Executive support", "Calendar management", "Travel coordination", "Meeting planning" ], "coreResponsibilities" : "Manage executive calendars, Coordinate schedules, Prioritize requests, Solicit agendas, Manage attendee lists, Plan and organize meetings, Coordinate team offsites, Organize organizational meetings, Obtain briefing documents, Create briefing packets, Act as proxy for communications, Act as proxy for approvals, Refer routine matters, Manage complex international travel, Manage complex domestic travel, Decide optimum travel arrangements, Process passports, Process visas, Manage expense reports, Manage purchase orders, Support expense workflows, Support requisition workflows, Support payment workflows, Coordinate with IT support, Problem solve, Understand priorities, Plan ahead for events, Plan ahead for tasks", "teamCollaboration" : "Coordinate across executives; Coordinate with business partners; Coordinate with team members; Coordinate with IT support teams", "domainKnowledge" : "Legal executive support; High tech legal; Finance executive support; Public company operations", "domainList" : [ "legal-executive-support", "high-tech-legal", "finance-executive-support", "public-company-operations" ], "domainSpecificKnowledge" : [ "Legal executive support", "High tech legal", "Finance executive support", "Public company operations" ], "toolProficiency" : [ "Microsoft 365", "Outlook", "Word", "Excel", "PowerPoint", "Teams" ], "communicationSkills" : "Written communication; Oral communication", "continuousLearning" : "Incorporate AI into workstreams", "problemSolvingSkills" : "Intuitive problem-solver; Thoughtful anticipation", "specialRequirements" : "Daily presence in office, Periodic presence in office", "qualificationsBasic" : "4+ years experience supporting senior management, Advanced Microsoft 365 knowledge, Handle confidential information, Prioritize and manage complex issues, Excellent written and oral communication skills, Highly organized, Resourceful, Detail oriented, Excellent time management skills, Propensity to learn and incorporate AI", "qualificationsPreferred" : "California notary public", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "At WD, our vision is to power global innovation and push the boundaries of technology to make what you thought was once impossible, possible. At our core, WD is a company of problem solvers. People achieve extraordinary things given the right technology. For decades, we’ve been doing just that—our technology helped people put a man on the moon and capture the first-ever picture of a black hole. We offer an expansive portfolio of technologies, HDDs, and platforms for business, creative professionals, and consumers alike under our Western Digital®, WD®, and WD_BLACK™. We are a key partner to some of the largest and highest-growth organizations in the world. From enabling systems to make cities safer and more connected, to powering the data centers behind many of the world’s biggest companies and hyperscale cloud providers, to meeting the massive and ever-growing data storage needs of the AI era, WD is fueling a brighter, smarter future. Today’s exceptional challenges require your unique skills. Together, we can build the future of data storage. We are seeking an Executive Assistant to provide high quality support to Legal Executives and other senior legal team members. This position will report to our VP of Litigation and Risk. The successful candidate will be a highly trusted, organized individual who exercises a great deal of discretion, and has exceptional interpersonal and multi-tasking skills. The ideal candidate describes themselves as a strategic business partner and is driven, focused, organized, and innovative. We’re seeking someone who is flexible and thrives in a fast-paced environment. Excellent written and verbal communication skills, strong critical thinking and attention to detail are equally meaningful in this role. A positive attitude and a team player are a must! Essential Duties and Responsibilities * Calendar Management: Manage calendars of VPs; coordinate across executives, business partners and team members by prioritizing schedules and qualifying requests. Proactively solicit agendas and manage attendee lists. * Meeting Planning and Event Coordination: Assist in the planning and organizing of internal and external meetings, team offsites, and organizational wide meetings. Obtain briefing documents for key internal/external meetings and create briefing packets for business trips. * Correspondence/Approvals: Act as a proxy for communications and approvals as authorized. Act a as a source for general inquiries and refer routine matters to appropriate parties. * Travel: Manage complex international and domestic travel. Carefully consider and decide the optimum travel arrangements and itineraries. Process passports and visas. * Tool Management: Manage expense reports and purchase orders and become a tool champion of WD’s internal tools. Support expense, requisition, and payment workflows for the Risk Management team. * Coordinate with IT support teams in advance of meetings and events to understand the best technology needed to ensure a successful outcome. * In general, daily tasks are carried out at a higher level of complexity. Your job will be to problem solve, intuitively understand priorities, and plan-ahead for reoccurring events and tasks. ## Qualifications * 4+ years’ experience supporting at the senior management level in a public company, preferably for a legal or finance executive in high tech. * Advanced knowledge of Microsoft 365 applications: Outlook, Word, Excel, PowerPoint, Teams. * Great attention to detail and the maturity to handle confidential information is a must. * Intuitive problem-solver with thoughtful anticipation of deliverables. * Ability to prioritize and manage complex issues. * Excellent written and oral communication skills. * Highly organized, resourceful, and detail oriented. * Excellent time management skills. * Collaborative style, team player. * Propensity to learn and incorporate AI into workstreams. * Demonstrates leadership. * Passionate, kind, inclusive, and ethically minded. * Daily presence (Monday, Wednesday and Thursday) in office; periodically on Tuesday or Friday. * California notary public is preferred. ## Additional Information Western Digital is committed to providing equal opportunities to all applicants and employees and will not discriminate against any applicant or employee based on their race, color, ancestry, religion (including religious dress and grooming standards), sex (including pregnancy, childbirth or related medical conditions, breastfeeding or related medical conditions), gender (including a person’s gender identity, gender expression, and gender-related appearance and behavior, whether or not stereotypically associated with the person’s assigned sex at birth), age, national origin, sexual orientation, medical condition, marital status (including domestic partnership status), physical disability, mental disability, medical condition, genetic information, protected medical and family care leave, Civil Air Patrol status, military and veteran status, or other legally protected characteristics. We also prohibit harassment of any individual on any of the characteristics listed above. Our non-discrimination policy applies to all aspects of employment. We comply with the laws and regulations set forth in the \"[Know Your Rights: Workplace Discrimination is Illegal](https://www.eeoc.gov/sites/default/files/2023-06/22-088EEOCKnowYourRights6.12.pdf)” poster. Our pay transparency policy is available [here](https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp%20EnglishformattedESQA508c.pdf). Western Digital thrives on the power and potential of diversity. As a global company, we believe the most effective way to embrace the diversity of our customers and communities is to mirror it from within. We believe the fusion of various perspectives results in the best outcomes for our employees, our company, our customers, and the world around us. We are committed to an inclusive environment where every individual can thrive through a sense of belonging, respect and contribution. Western Digital is committed to offering opportunities to applicants with disabilities and ensuring all candidates can successfully navigate our careers website and our hiring process. Please contact us at [jobs.accommodations@wdc.com](mailto:jobs.accommodations@wdc.com) to advise us of your accommodation request. In your email, please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which you are applying. Based on our experience, we anticipate that the application deadline will be 07/18/2025 (3 months from posting), although we reserve the right to close the application process sooner if we hire an applicant for this position before the application deadline. If we are not able to hire someone from this role before the application deadline, we will update this posting with a new anticipated application deadline. Compensation & Benefits Details * An employee’s pay position within the salary range may be based on several factors including but not limited to (1) relevant education; qualifications; certifications; and experience; (2) skills, ability, knowledge of the job; (3) performance, contribution and results; (4) geographic location; (5) shift; (6) internal and external equity; and (7) business and organizational needs. * The salary range is what we believe to be the range of possible compensation for this role at the time of this posting. We may ultimately pay more or less than the posted range and this range is only applicable for jobs to be performed in California, Colorado, New York or remote jobs that can be performed in California, Colorado and New York. This range may be modified in the future. * If your position is non-exempt, you are eligible for overtime pay pursuant to company policy and applicable laws. You may also be eligible for shift differential pay, depending on the shift to which you are assigned. * You will be eligible to be considered for bonuses under either WD’s Short Term Incentive Plan (“STI Plan”) or the Sales Incentive Plan (“SIP”) which provides incentive awards based on Company and individual performance, depending on your role and your performance. You may be eligible to participate in our annual Long-Term Incentive (LTI) program, which consists of restricted stock units (RSUs) or cash equivalents, pursuant to the terms of the LTI plan. Please note that not all roles are eligible to participate in the LTI program, and not all roles are eligible for equity under the LTI plan. RSU awards are also available to eligible new hires, subject to WD'S Standard Terms and Conditions for Restricted Stock Unit Awards. * We offer a comprehensive package of benefits including paid vacation time; paid sick leave; medical/dental/vision insurance; life, accident and disability insurance; tax-advantaged flexible spending and health savings accounts; employee assistance program; other voluntary benefit programs such as supplemental life and AD&D, legal plan, pet insurance, critical illness, accident and hospital indemnity; tuition reimbursement; transit; the Applause Program; employee stock purchase plan; and the WD Savings 401(k) Plan. * Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with the law. Notice To Candidates: Please be aware that WD and its subsidiaries will never request payment as a condition for applying for a position or receiving an offer of employment. Should you encounter any such requests, please report it immediately to [WD Ethics Helpline](https://secure.ethicspoint.com/domain/media/en/gui/48999/index.html) or email [compliance@wdc.com](mailto:compliance@wdc.com).", "summaryDescription" : "Executive Assistant - VP Legal at Western Digital. Skills: Executive support, Calendar management, Travel coordination, Meeting planning. Manage executive calendars. Coordinate schedules", "postedDate" : "2026-06-15T18:55:51.000", "createdAt" : "2026-06-15T21:31:18.805", "lastUpdated" : "2026-06-16T06:41:17.451", "ingestTimestamp" : "2026-06-15T21:31:18.805", "mongoId" : "6a304f24f292fd229cee57d3", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 75000, "salaryAnnualMax" : 105000, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ "Microsoft Outlook", "Microsoft Word", "Microsoft Excel", "Microsoft PowerPoint", "Microsoft Teams", "Expense reporting", "Purchase orders", "Requisition processing", "Payment workflows", "Discretion", "Maturity", "Leadership", "Kind", "Inclusive", "Ethically minded", "Executive support", "Calendar management", "Travel coordination", "Meeting planning", "Business partner", "Strategic thinking", "Problem solving", "Time management", "Organizational skills", "Legal executive support", "High tech legal", "Finance executive support", "Public company operations", "California notary public", "Microsoft 365", "Outlook", "Word", "Excel", "PowerPoint", "Teams" ], "skillCount" : 35, "jobCategory" : "operations", "jobSubcategory" : "hr", "seniorityLevel" : "Mid", "dataQualityScore" : 1.0, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c903b74d8ee00a097fae0", "title" : "Executive Assistant", "company" : "CGC", "industry" : "Climate Tech", "salary" : { "min" : 117715.0, "max" : 132549.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "New York, New York, United States", "locations" : [ "New York", "New York", "United States" ], "timestamp" : "2026-06-15T08:49:11.895", "fingerprint" : "5105805ae241aceb82d05a3ce8367bb941d3179b7cf7e365f271fa6cdcd7cb57", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://www.cgc.org/job?gh_jid=5255613008", "externalId" : "5255613008", "industryFunction" : { }, "structuredLocations" : [ { "city" : "New York", "state" : "New York", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "40.7127281,-74.0060152" } ], "locationText" : "New York, New York, United States", "employmentType" : "FULL_TIME", "technicalSkills" : "Microsoft Office Suite, PowerPoint, Excel, Outlook, Word", "professionalSkills" : [ "Scheduling", "Meeting coordination", "Travel arrangements", "Expense reporting", "Presentation formatting", "Document preparation", "Briefing materials", "Executive communications", "File management", "Record keeping", "Organizational systems", "Stakeholder communication", "Team coordination", "Deliverable tracking", "Action item tracking", "Vendor coordination", "Procurement requests", "Workflow improvement", "Operational efficiency", "Event logistics", "Venue selection", "Catering", "Attendee communications", "Registration", "Materials preparation", "Executive visits", "Stakeholder meetings", "Office operations", "Technology needs", "Equipment requests", "Onboarding support", "Meeting support", "Productivity tools adoption", "Collaboration tools adoption", "Recruiting coordination", "Employee engagement", "Training logistics", "Special projects" ], "hardSkillsList" : [ "Scheduling", "Meeting coordination", "Travel arrangements", "Expense reporting", "Presentation preparation", "Report preparation", "Document formatting", "File organization", "Record keeping", "Event planning", "Logistics management", "Procurement", "Workflow optimization" ], "hardSkills" : [ { "name" : "Scheduling", "level" : "intermediate" }, { "name" : "Meeting coordination", "level" : "intermediate" }, { "name" : "Travel arrangements", "level" : "intermediate" }, { "name" : "Expense reporting", "level" : "intermediate" }, { "name" : "Presentation preparation", "level" : "intermediate" }, { "name" : "Report preparation", "level" : "intermediate" }, { "name" : "Document formatting", "level" : "intermediate" }, { "name" : "File organization", "level" : "intermediate" }, { "name" : "Record keeping", "level" : "intermediate" }, { "name" : "Event planning", "level" : "intermediate" }, { "name" : "Logistics management", "level" : "intermediate" }, { "name" : "Procurement", "level" : "intermediate" }, { "name" : "Workflow optimization", "level" : "intermediate" } ], "majorSkills" : "Executive support, Meeting coordination, Travel management, Presentation preparation", "majorSkillsList" : [ "Executive support", "Meeting coordination", "Travel management", "Presentation preparation" ], "coreResponsibilities" : "Manage calendars, scheduling, meeting coordination, Coordinate internal and external meetings, Arrange travel, accommodations, itineraries, expense reporting, Prepare and format presentations, reports, briefing materials, correspondence, Support development of investment committee materials, board presentations,, Maintain departmental files, records, organizational systems, Serve as key point of contact for stakeholders, Provide administrative and operational support to Investments team, Coordinate team meetings, retreats, planning sessions, departmental activities, Track key deadlines, deliverables, action items, Support vendor coordination, procurement requests, administrative processes, Identify opportunities to improve workflows, operational efficiency, Plan and coordinate New York-based meetings, conferences, investor, Manage event logistics, Coordinate executive visits and stakeholder meetings, Support organization-wide events, Partner with Administration on office operations, event coordination, Collaborate with IT on technology needs, equipment requests,, Support adoption of productivity and collaboration tools, Partner with People & Culture on onboarding, recruiting, Support special projects and cross-functional initiatives", "teamCollaboration" : "Cross-functional collaboration; Partner with Administration; Collaborate with IT; Partner with People & Culture; Cross-functional initiatives", "projectManagementSkills" : [ "Project coordination" ], "domainKnowledge" : "Clean energy projects; Water projects; Resilient infrastructure projects; Investment firm operations; Public-private investment; Mobilize private capital; Economic impact; Environmental impact; Nonprofit sector", "domainList" : [ "clean-energy-projects", "water-projects", "resilient-infrastructure-projects", "investment-firm-operations", "public-private-investment", "mobilize-private-capital", "economic-impact", "environmental-impact", "nonprofit-sector" ], "domainSpecificKnowledge" : [ "Clean energy projects", "Water projects", "Resilient infrastructure projects", "Investment firm operations", "Public-private investment", "Mobilize private capital", "Economic impact", "Environmental impact", "Nonprofit sector" ], "toolProficiency" : [ "Microsoft Office Suite", "PowerPoint", "Excel", "Outlook", "Word", "Asana", "Smartsheet", "SharePoint", "Teams", "Zoom", "Salesforce" ], "communicationSkills" : "Executive communications; Briefing materials; Investor communications", "documentationSkills" : "Document preparation; Report preparation; Presentation preparation", "continuousLearning" : "Professional development opportunities", "innovationCreativity" : "Innovation drives creative solutions; Continuous improvement", "problemSolvingSkills" : "Solving complex challenges", "specialRequirements" : "New York-based meetings", "qualificationsBasic" : "Bachelor's degree and four years experience, Executive-level administrative support experience, Advanced Microsoft Office Suite proficiency, Technology skills and ability to learn, Prepare professional presentations, reports, communications, Excellent organizational, communication, project coordination, Manage multiple priorities, attention to detail, Sound judgment, discretion, handle confidential information", "qualificationsPreferred" : "Support executives in investment, finance, nonprofit, mission-driven organizations, Experience planning meetings, conferences, executive events, Support senior leadership teams and board activities", "remoteFriendly" : true, "workSiteFlexibility" : "Flexible", "rawDescription" : "About CGC CGC is a nonprofit investment firm that finances and originates clean energy, water, and resilient infrastructure projects to accelerate clean air, clean water, and affordable energy for communities across America. We collaborate with the public and private sectors to bridge financing gaps and mobilize private capital into projects that deliver measurable economic and environmental impact at scale. Every dollar we invest is structured to multiply, generating durable returns for people, markets, and the environment. Over the past decade, CGC has demonstrated the power of public-private investment by helping catalyze economic accelerators nationwide and mobilizing billions of dollars toward affordable clean energy and resilient infrastructure. Our model fills market gaps, unlocks private capital, and proves that economic growth and environmental progress can advance together. A Career at CGC A career at the CGC is grounded in impact. Our six core values guide how we invest and how we work together. Innovation drives creative solutions and continuous improvement. Mission-Driven Focus keeps long-term impact at the center of every decision. Partnership shapes how we mobilize capital and build trust-based relationships. Accountability defines our stewardship and commitment to results. Collaboration strengthens cross-functional teamwork and shared responsibility. Transparency ensures open communication and integrity in how we operate. Our culture is fast-paced, rigorous, and purpose-driven. If you are motivated by solving complex challenges, building new markets, and delivering measurable impact within a collaborative team, CGC offers a platform to do that work with purpose. Job Summary Reporting to the Chief Investment Officer, the Executive Assistant, Investments serves as a trusted administrative and operational partner to the CIO and Investments team. This role manages executive scheduling, meeting coordination, travel, presentations, events, and departmental operations while supporting efficient team execution and collaboration across the organization. Key Responsibilities Executive and Team Support Manage calendars, scheduling, and meeting coordination for the CIO and Investments team. Coordinate internal and external meetings, including agendas, materials, logistics, and follow-up actions. Arrange travel, accommodations, itineraries, and expense reporting. Prepare and format presentations, reports, briefing materials, correspondence, and other business documents. Support development of investment committee materials, board presentations, and executive communications. Maintain departmental files, records, and organizational systems. Serve as a key point of contact for internal and external stakeholders. Department Operations Provide administrative and operational support to the Investments team. Coordinate team meetings, retreats, planning sessions, and departmental activities. Track key deadlines, deliverables, and action items. Support vendor coordination, procurement requests, and administrative processes. Identify opportunities to improve workflows and operational efficiency. Event Planning and Coordination Plan and coordinate New York-based meetings, conferences, investor events, off-sites, and team gatherings. Manage event logistics, including venue selection, catering, attendee communications, registration, and materials preparation. Coordinate executive visits and stakeholder meetings. Support organization-wide events in partnership with Administration and People & Culture. Cross-Functional Collaboration Partner with Administration on office operations and event coordination. Collaborate with IT on technology needs, equipment requests, onboarding, and meeting support. Support adoption of productivity and collaboration tools. Partner with People & Culture on onboarding, recruiting coordination, employee engagement activities, and training logistics. Support special projects and cross-functional initiatives as needed. Required Skills and Abilities Bachelor's degree and four (4) or more years of professional experience, or an equivalent combination of education and directly related experience. Experience providing executive-level administrative support. Advanced proficiency with Microsoft Office Suite, including PowerPoint, Excel, Outlook, and Word. Strong technology skills and ability to quickly learn new systems and software. Experience preparing professional presentations, reports, and executive communications. Excellent organizational, communication, and project coordination skills. Ability to manage multiple priorities while maintaining attention to detail. Sound judgment, discretion, and ability to handle confidential information. Preferred Experience supporting executives in investment, finance, nonprofit, or mission-driven organizations. Experience planning meetings, conferences, and executive events. Familiarity with collaboration and project management platforms such as Asana, Smartsheet, SharePoint, Teams, Zoom, or Salesforce. Experience supporting senior leadership teams and board-related activities. Compensation and Benefits The salary range for this role is $117,715.00 - $132,549.00. Final compensation will be determined based on experience, skills, and overall qualifications. This role is eligible for bonus or incentive compensation. CGC offers a competitive benefits package, including health, dental, and vision insurance, retirement benefits, paid time off, professional development opportunities, and a flexible hybrid work environment. Candidates must be legally authorized to work in the United States at the time of hire and throughout their employment. CGC does not currently sponsor employment visas and is unable to support work authorization that is time-limited or employer-restricted. CGC is an Equal Opportunity Employer committed to building an inclusive workplace and advancing equitable economic and environmental outcomes nationwide. We consider all qualified applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic.", "summaryDescription" : "Executive Assistant at CGC. Skills: Executive support, Meeting coordination, Travel management, Presentation preparation. Manage calendars, scheduling, meeting coordination. Coordinate internal and external meetings", "postedDate" : "2026-06-14T09:06:44.621", "createdAt" : "2026-06-14T09:06:44.621", "lastUpdated" : "2026-06-15T08:49:11.895", "ingestTimestamp" : "2026-06-14T09:06:44.621", "mongoId" : "6a2c903b74d8ee00a097fae0", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 117715, "salaryAnnualMax" : 132549, "salaryBand" : "100k-150k", "hasSalary" : true, "allSkills" : [ "Scheduling", "Meeting coordination", "Travel arrangements", "Expense reporting", "Presentation preparation", "Report preparation", "Document formatting", "File organization", "Record keeping", "Event planning", "Logistics management", "Procurement", "Workflow optimization", "Executive support", "Travel management", "Presentation formatting", "Document preparation", "Briefing materials", "Executive communications", "File management", "Organizational systems", "Stakeholder communication", "Team coordination", "Deliverable tracking", "Action item tracking", "Vendor coordination", "Procurement requests", "Workflow improvement", "Operational efficiency", "Event logistics", "Venue selection", "Catering", "Attendee communications", "Registration", "Materials preparation", "Executive visits", "Stakeholder meetings", "Office operations", "Technology needs", "Equipment requests", "Onboarding support", "Meeting support", "Productivity tools adoption", "Collaboration tools adoption", "Recruiting coordination", "Employee engagement", "Training logistics", "Special projects", "Project coordination", "Clean energy projects", "Water projects", "Resilient infrastructure projects", "Investment firm operations", "Public-private investment", "Mobilize private capital", "Economic impact", "Environmental impact", "Nonprofit sector", "Microsoft Office Suite", "PowerPoint", "Excel", "Outlook", "Word", "Asana", "Smartsheet", "SharePoint", "Teams", "Zoom", "Salesforce" ], "skillCount" : 69, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.8888889, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Finance", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c7faf74d8ee00a0956093", "title" : "Executive Assistant", "company" : "SupplyHouse.com", "industry" : "E-Commerce", "salary" : { "min" : 83000.0, "max" : 103000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Remote, Remote, United States", "locations" : [ "Remote", "Remote", "United States" ], "timestamp" : "2026-06-15T07:03:20.784", "fingerprint" : "a1d314aaa01ab36fb6ceae1033ef59a5846e6c6435135f2f16f0c1adfea167b2", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://boards.greenhouse.io/supplyhouse/jobs/6023345004?gh_jid=6023345004", "externalId" : "6023345004", "industryFunction" : { }, "structuredLocations" : [ { "workMode" : "remote" } ], "locationText" : "", "employmentType" : "FULL_TIME", "technicalSkills" : "Microsoft Office Suite, Outlook, Word, Excel, PowerPoint, Slack, Teams", "professionalSkills" : [ "Time-management", "Organization", "Problem-solving", "Judgment", "Prioritization" ], "hardSkillsList" : [ "Meeting minutes", "Expense reports", "Corporate giving budget" ], "hardSkills" : [ { "name" : "Meeting minutes", "level" : "intermediate" }, { "name" : "Expense reports", "level" : "intermediate" }, { "name" : "Corporate giving budget", "level" : "intermediate" } ], "majorSkills" : "Executive support, Meeting coordination, Communication, Organization", "majorSkillsList" : [ "Executive support", "Meeting coordination", "Communication", "Organization" ], "coreResponsibilities" : "Organize and prepare for meetings, Gather meeting documents, Attend to meeting logistics, Capture meeting minutes, Follow up on action items, Keep CEO apprised of issues, Ensure appropriate follow-up, Complete special projects, Prepare PowerPoint presentations, Prepare special reports, Prepare spreadsheets, Prepare meeting agenda material, Respond to meeting invitations, Prioritize meeting invitations, Respond to phone calls, Prioritize phone calls, Respond to messages, Prioritize messages, Prepare expense reports, Reconcile expense reports, Submit expense reports, Maintain confidentiality, Manage sensitive records, Manage sensitive documents, Draft communications, Review communications, Send communications, Plan board meetings, Organize board meetings, Execute board meetings, Plan leadership meetings, Organize leadership meetings, Execute leadership meetings, Plan office events, Organize office events, Execute office events, Plan company activities, Organize company activities, Execute company activities, Oversee corporate giving, Manage corporate giving budget, Serve as back-up, Support NY Office Administrator, Ensure facilities are maintained, Ensure supplies are stocked", "teamCollaboration" : "Building productive relationships", "domainKnowledge" : "HVAC supplies; Plumbing supplies; Heating supplies; Electrical supplies", "domainList" : [ "hvac-supplies", "plumbing-supplies", "heating-supplies", "electrical-supplies" ], "domainSpecificKnowledge" : [ "HVAC supplies", "Plumbing supplies", "Heating supplies", "Electrical supplies" ], "toolProficiency" : [ "Microsoft Office", "Outlook", "Word", "Excel", "PowerPoint", "Slack", "Teams" ], "communicationSkills" : "Written communication; Verbal communication", "continuousLearning" : "Professional development budget; Hands-on training", "problemSolvingSkills" : "Resourceful; Solving problems", "specialRequirements" : "Travel to headquarters, Additional travel may be required", "qualificationsBasic" : "5+ years supporting senior executive", "qualificationsPreferred" : "Bachelor's degree in Business", "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "Real people. Real service. At SupplyHouse.com, we value every individual team member and cultivate a community where people come first. Led by our core values of Generosity, Respect, Innovation, Teamwork, and GRIT, we’re dedicated to maintaining a supportive work environment that celebrates diversity and empowers everyone to reach their full potential. As an industry-leading e-commerce company specializing in HVAC, plumbing, heating, and electrical supplies since 2004, we strive to foster growth while providing the best possible experience for our customers. We are looking for an Executive Assistant that will provide high-level support to our CEO and C-suite team, ensuring seamless coordination of schedules, meetings, and communications. This individual will play a pivotal role in maintaining executive focus and organizational flow, with responsibilities spanning from managing sensitive information to facilitating key events and initiatives. With visibility across departments and involvement in high-level initiatives, this individual will have a direct impact and influence on the rhythm and success of the organization. This remote position is open to individuals who live in, or are open to relocating to, the following states: Arizona, Delaware, Florida, Georgia, Kentucky, Nevada, New Jersey, New York, North Carolina, Ohio, Rhode Island, South Carolina, Tennessee, Texas, Virginia, and Washington. This position requires travel to our headquarters in Melville, NY up to 12 times per year to support leadership and high-priority meetings. Additional travel may be required based on leadership and company needs. We reimburse reasonable and necessary travel expenses, and you’re also welcome to work on-site anytime beyond these visits – our doors are always open. Role Type: Full-Time, Exempt Location: Remote Schedule: Monday through Friday, 8:00 a. m. to 5:00 p. m. EST Base Salary: $83,000 – $103,000 per year Responsibilities: Organize and prepare for meetings, including gathering documents, attending to logistics, capturing meeting minutes, and following up on assigned action items Keep the CEO apprised of time-sensitive and priority issues and help ensure appropriate follow-up Complete a variety of special projects, including preparing PowerPoint presentations, special reports, spreadsheets, and meeting agenda material Respond to and help prioritize meeting invitations, phone calls, messages, and other information flowing to the executive(s) Prepare, reconcile, and submit expense reports for C-suite members Maintain the highest degree of confidentiality, including management of sensitive records and documents for company executives Draft, review, and send communications on behalf of the CEO and other C-suite members Plan, organize, and execute board meetings, leadership meetings, office events, and other in-person company activities Oversee corporate giving initiatives and manage the corporate giving budget Serve as back-up and support for NY Office Administrator in daily office activities, ensuring facilities are well-maintained and supplies are stocked Requirements: Bachelor's degree in Business or a related field (preferred) A minimum of 5 years of experience supporting a senior executive or team in a fast-paced environment Proficient in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) and comfortable with collaboration tools like Slack or Teams Excellent written and verbal communication skills with the ability to convey information clearly and professionally Strong time-management skills with a proven track record of meeting deadlines Exceptional organization skills, with a knack for juggling multiple priorities and maintaining focus under pressure Proactive, detail-oriented self-starter who is resourceful and adept at solving problems Collaborative team player with a friendly demeanor, capable of building productive working relationships at all levels of the organization Energetic, adaptable, and eager to tackle new challenges, projects, and ideas Strong judgment, effective prioritization skills, confidential, and ability to make well-informed decisions Why work with us: We have awesome benefits – We offer a wide variety of benefits to help support you and your loved ones. These include: Comprehensive and affordable medical, dental, vision, and voluntary life insurance options 401(k) with up to 4% company match Paid vacation, sick time, and holidays Company-paid basic life insurance and long-term disability Discounted auto, home, and pet insurance programs Flexible Spending Account (FSA) Confidential mental health, financial planning, and legal support through our Employee Assistance Program (EAP) Company-provided equipment and one-time $250 work from home stipend $750 annual professional development budget $25 monthly Grubhub credit Company rewards and recognition program And more! We empower ownership – We all contribute to our success and we all share in it. Our Ownership for All program ensures each SupplyHouse team member will benefit financially from the company’s growth and accomplishments. We promote work-life balance – We value your time and encourage a healthy separation between your professional and personal life to feel refreshed and recharged. Look out for our wellness initiatives and ask about our Flex-Time Policy! We support growth – We encourage you to embrace continuous learning and take on new challenges. In an exciting and evolving industry, we provide opportunities for career growth through our annual merit and bonus opportunities, hands-on training, diversity and inclusion initiatives, internal mobility options, and professional development budget. We give back – We live and breathe our core value, Generosity, by giving back to the trades and organizations around the world. We make a difference through donation drives, employee-nominated contributions, support for non-profit organizations, Volunteer Paid Time Off, and more. We listen – We value hearing from our employees. Everyone has a voice, and we encourage you to use it! We actively elicit feedback through our monthly town halls, regular 1:1 check-ins, employee listening initiatives, and company-wide ideas form to incorporate suggestions and ensure our team enjoys coming to work every day. Check us out and learn more at: https://www.supplyhouse.com/our-company! Additional Details: Remote employees are expected to work in a distraction-free environment. Personal devices, background noise, and other distractions should be kept to a minimum to avoid disrupting virtual meetings or business operations. Applicants must be currently authorized to work in the U. S. on a full-time basis. SupplyHouse.com will not sponsor applicants for work visas. SupplyHouse.com is an Equal Opportunity Employer. We welcome and encourage individuals of all backgrounds, experiences, and perspectives to apply. Employment decisions are based on qualifications, merit, and business needs. To ensure fairness and trust in our hiring process, we ask that all application materials, assessments, and interview responses reflect your own thinking and perspective. You may use AI tools to assist in preparing your responses, as long as this use is clearly disclosed and you can speak authentically to your ideas and work. Our focus is on honesty, judgment, and how you approach problem-solving. We appreciate your transparency and look forward to learning more about your skills. We are committed to providing a safe and secure work environment and conduct thorough background checks on all potential employees in accordance with applicable laws and regulations. All emails from the SupplyHouse team will only be sent from an @supplyhouse.com email address. Please exercise caution if you receive an email from an alternate domain.", "summaryDescription" : "Executive Assistant at SupplyHouse.com. Skills: Executive support, Meeting coordination, Communication, Organization. Organize and prepare for meetings. Gather meeting documents", "postedDate" : "2026-06-14T08:43:05.658", "createdAt" : "2026-06-14T08:43:05.658", "lastUpdated" : "2026-06-15T07:03:20.784", "ingestTimestamp" : "2026-06-14T08:43:05.658", "mongoId" : "6a2c7faf74d8ee00a0956093", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 83000, "salaryAnnualMax" : 103000, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ "Meeting minutes", "Expense reports", "Corporate giving budget", "Executive support", "Meeting coordination", "Communication", "Organization", "Time-management", "Problem-solving", "Judgment", "Prioritization", "HVAC supplies", "Plumbing supplies", "Heating supplies", "Electrical supplies", "Microsoft Office", "Outlook", "Word", "Excel", "PowerPoint", "Slack", "Teams" ], "skillCount" : 22, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Senior", "dataQualityScore" : 0.8888889, "daysOld" : 0, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "E-Commerce", "llmIndustryConfidence" : 0.95 }, { "id" : "6a307d8df292fd229c04d9bc", "title" : "HR Services Executive", "company" : "NEC Software Solutions", "industry" : "Information Technology And Services", "salary" : { "min" : 450000.0, "max" : 750000.0, "currency" : "INR", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an entry-level HR Services Executive in the technology industry in Navi Mumbai, India, adjusted for company size and full-time employment." }, "location" : "Navi Mumbai, MH, IN", "locations" : [ "Navi Mumbai", "MH", "IN" ], "timestamp" : "2026-06-16T12:23:47.574", "fingerprint" : "4e52c35164d6d158026a977dc7baaeeae995b6905109033cfc18cd20313c8b84", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/NECSWS/744000132156849-hr-services-executive", "externalId" : "744000132156849", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Navi Mumbai", "state" : "Maharashtra", "country" : "India", "continent" : "as", "source" : "llm", "workMode" : "onsite", "geo" : "19.0308262,73.0198537" } ], "locationText" : "Navi Mumbai, Maharashtra, India", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "mid", "professionalSkills" : [ "Data management", "Reporting", "Documentation", "Process efficiency", "Service delivery", "Stakeholder experience", "Team leadership", "Performance management", "Process improvement", "Standardization", "Automation" ], "hardSkillsList" : [ "Payroll input", "Benefits administration", "Employee query resolution", "HR reporting", "HR analytics", "SLA adherence", "SOP adherence", "Compliance guidelines" ], "softSkillsList" : [ "Leadership" ], "hardSkills" : [ { "name" : "Payroll input", "level" : "intermediate" }, { "name" : "Benefits administration", "level" : "intermediate" }, { "name" : "Employee query resolution", "level" : "intermediate" }, { "name" : "HR reporting", "level" : "intermediate" }, { "name" : "HR analytics", "level" : "intermediate" }, { "name" : "SLA adherence", "level" : "intermediate" }, { "name" : "SOP adherence", "level" : "intermediate" }, { "name" : "Compliance guidelines", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Leadership" } ], "majorSkills" : "HR Shared Services, Employee lifecycle, Data management, Reporting", "majorSkillsList" : [ "HR Shared Services", "Employee lifecycle", "Data management", "Reporting" ], "coreResponsibilities" : "Execute employee lifecycle activities, Process HR transactions, Support payroll activities, Handle employee queries, Maintain employee records, Update trackers, Update HR systems, Update documentation systems, Document processes, Maintain knowledge base articles, Generate HR reports, Support ad-hoc reports, Support HR analytics, Ensure adherence to SLAs, Ensure adherence to SOPs, Ensure adherence to compliance, Participate in team huddles, Participate in meetings, Participate in process discussions, Support report preparation, Support dashboard preparation, Support meeting documentation, Prepare monthly scorecard reports, Participate in scorecard discussions, Provide performance insights, Provide improvement insights, Assist Team lead, Provide monthly operational updates", "teamCollaboration" : "HR teams; Internal support teams; Stakeholder interaction", "domainKnowledge" : "Employee lifecycle processes; HR Shared Services; Regional compliance", "domainList" : [ "employee-lifecycle-processes", "hr-shared-services", "regional-compliance" ], "domainSpecificKnowledge" : [ "Employee lifecycle processes", "HR Shared Services", "Regional compliance" ], "toolProficiency" : [ "MS Excel", "MS Word", "Reporting tools", "Dashboards", "Trackers", "HR systems" ], "communicationSkills" : "Verbal communication; Written communication", "documentationSkills" : "Documentation management", "qualificationsBasic" : "1-2 years HR operations experience, 1-2 years reporting experience, 1-2 years shared services experience, MS Excel hands-on experience, MS Word hands-on experience, Basic understanding employee lifecycle", "qualificationsPreferred" : "Bachelor's degree, HR degree, Prior HR operations experience, Prior Shared Services experience, HR systems experience, Exposure to AUS regions, Exposure to European regions", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "NEC Software Solutions (India) On 1st July 2021, Rave Technologies became NEC Software Solutions India. This change brought us under the global NEC Corporation brand. We are proud to be part of an organisation with 122 years of experience in evolution with technology and innovation. We have more than 30 years of experience in providing end to end IT services across the globe and have earned a reputation for delighting our customers by consistently surpassing expectations and helping them deliver robust, market-ready software products that meet the highest standards of engineering and user experience. Supported by more than 1300 exceptionally talented manpower, we are a hub for offshore support and technology services. We work with diverse industry verticals which include publishing, media, financial services, retail, healthcare and technology companies around the world. Our customers range from two-person startups to $bn listed companies. For more information, visit at [www.necsws.com/india](http://www.necsws.com/india). About NEC Corporation NEC Corporation is a Japanese multinational information technology and electronics company, headquartered in Tokyo, Japan. It is recognised as a ‘Top 50 Innovative Company’ globally and the NEC Group globally provides “Solutions for Society” that promote the safety, security, fairness and equality of society. Their main goal is to help create a safer society with their innovations in technologies. NEC Corporation has established itself as a leader in the integration of IT and network technologies while promoting the brand statement of “Orchestrating a brighter world.” NEC enables businesses and communities to adapt to rapid changes taking place in both society and the market as it provides for the social values of safety, security, fairness and efficiency to promote a more sustainable world where everyone has the chance to reach their full potential. For more information, visit NEC at https://www.nec.com. Overall Job Description: Responsible for leading and delivering end-to-end HR Shared Services operations of onshore ensuring high-quality, compliant, and SLA-driven support across the employee lifecycle. The role combines operational excellence, team leadership, and data-driven decision-making to enhance service delivery and stakeholder experience. Accountable for managing a team of HR professionals, driving process efficiency, maintaining data integrity, and ensuring seamless execution of core HR functions including onboarding, employee data management, payroll inputs, benefits administration, and employee query resolution. Plays a key role in governance and performance management through regular reporting, analytics, and audits, while actively identifying opportunities for process improvement, standardization, and automation. Collaborates closely with internal stakeholders to align HR service delivery with business needs and ensures effective communication, compliance, and continuous improvement across all HR operations. Main Responsibilities The candidate will work closely with members of the HR (both onshore and offshore) and internal support teams to: 1. Execute end-to-end employee lifecycle activities including onboarding, employee changes, leave management, and separations. 2. Process HR transactions with high accuracy. 3. Support payroll activities by collecting and validating input data. 4. Handle employee queries and ensure timely resolution 5. Maintain and update employee records to ensure data accuracy and compliance 6. Update trackers, HR systems, and documentation management systems (DMS) regularly 7. Ensure proper documentation of processes and maintain knowledge base articles 8. Generate standard HR reports as per defined requirements 9. Support preparation of ad-hoc reports and basic HR analytics 10. Ensure adherence to SLAs, SOPs, and compliance guidelines 11. Participate in team huddles, meetings, and process discussions 12. Support preparation of reports, dashboards, and meeting documentation (MoM) 13. Prepare and publish monthly scorecard reports to track performance metrics and service delivery 14. Participate in monthly scorecard discussions and provide insights on performance and improvement areas 15. Assist Team lead to provide monthly operational updates (OM updates) to stakeholders Qualifications, Work Experience: Please list in order of importance to assist with screening. Essential * 1–2 years of experience in HR operations, reporting, or shared services environment * Hands-on experience with MS Excel and MS Word for data management, reporting, and documentation * Basic understanding of employee lifecycle processes within an HR Shared Services setup Desirable * Bachelor’s degree or Human Resources * Prior experience in HR Operations or within a Shared Services environment * Hands-on experience working with HR systems in a business environment * Exposure to HR operations for AUS or European regions, with awareness of regional compliance and process requirements Knowledge (Languages, IT skills etc.) Please list in order of importance to assist with screening. Essential * Advanced proficiency in MS Excel and experience working with reporting tools, dashboards, and trackers (Pivot Tables & Pivot Charts, formulas, V/H LOOKUP Desirable * Basic macros/VBA knowledge to automate repetitive tasks and improve efficiency Personal Skills and Competences: Please list in order of importance to assist with screeningand refer to Northgate Competence Framework Essential * Excellent verbal and written communication skills for effective stakeholder interaction * High attention to detail with a focus on accuracy and quality in all deliverables * Strong team player with the ability to collaborate effectively in a shared services environment * Ability to understand requirements and translate them into accurate reports and outputs ## Qualifications Bachelor’s degree or Human Resources", "summaryDescription" : "HR Services Executive at NEC Software Solutions. Skills: HR Shared Services, Employee lifecycle, Data management, Reporting. Execute employee lifecycle activities. Process HR transactions", "postedDate" : "2026-06-15T09:39:51.000", "createdAt" : "2026-06-16T01:39:35.430", "lastUpdated" : "2026-06-16T12:23:47.574", "ingestTimestamp" : "2026-06-16T01:39:35.430", "mongoId" : "6a307d8df292fd229c04d9bc", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "200k+", "hasSalary" : false, "allSkills" : [ "Payroll input", "Benefits administration", "Employee query resolution", "HR reporting", "HR analytics", "SLA adherence", "SOP adherence", "Compliance guidelines", "Leadership", "HR Shared Services", "Employee lifecycle", "Data management", "Reporting", "Documentation", "Process efficiency", "Service delivery", "Stakeholder experience", "Team leadership", "Performance management", "Process improvement", "Standardization", "Automation", "Employee lifecycle processes", "Regional compliance", "MS Excel", "MS Word", "Reporting tools", "Dashboards", "Trackers", "HR systems" ], "skillCount" : 30, "jobCategory" : "operations", "jobSubcategory" : "hr", "seniorityLevel" : "Entry", "dataQualityScore" : 1.0, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a3063e2f292fd229cf9f254", "title" : "HR Services Executive", "company" : "NEC Software Solutions", "industry" : "Information Technology And Services", "salary" : { "min" : 600000.0, "max" : 900000.0, "currency" : "INR", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an entry-level HR Services Executive in the technology industry in Navi Mumbai, India, adjusted for company size and seniority." }, "location" : "Navi Mumbai, MH, IN", "locations" : [ "Navi Mumbai", "MH", "IN" ], "timestamp" : "2026-06-16T11:24:39.601", "fingerprint" : "7bf5c21d0bc487dba4d1e45b5047e83f7547b1316a0ae50efa37368100852608", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/NECSWS/744000132156849-hr-services-executive", "externalId" : "744000132156849", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Navi Mumbai", "state" : "Maharashtra", "country" : "India", "continent" : "as", "source" : "llm", "workMode" : "onsite", "geo" : "19.0308262,73.0198537" } ], "locationText" : "Navi Mumbai, Maharashtra, India", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "mid", "professionalSkills" : [ "Data management", "Reporting", "Documentation", "Process efficiency", "Service delivery", "Stakeholder experience", "Team leadership", "Performance management", "Process improvement", "Standardization", "Automation" ], "hardSkillsList" : [ "Payroll input", "Benefits administration", "Employee query resolution", "HR reporting", "HR analytics", "SLA adherence", "SOP adherence", "Compliance guidelines" ], "softSkillsList" : [ "Leadership" ], "hardSkills" : [ { "name" : "Payroll input", "level" : "intermediate" }, { "name" : "Benefits administration", "level" : "intermediate" }, { "name" : "Employee query resolution", "level" : "intermediate" }, { "name" : "HR reporting", "level" : "intermediate" }, { "name" : "HR analytics", "level" : "intermediate" }, { "name" : "SLA adherence", "level" : "intermediate" }, { "name" : "SOP adherence", "level" : "intermediate" }, { "name" : "Compliance guidelines", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Leadership" } ], "majorSkills" : "HR Shared Services, Employee lifecycle, Data management, Reporting", "majorSkillsList" : [ "HR Shared Services", "Employee lifecycle", "Data management", "Reporting" ], "coreResponsibilities" : "Execute employee lifecycle activities, Process HR transactions, Support payroll activities, Handle employee queries, Maintain employee records, Update HR systems, Update documentation systems, Document processes, Maintain knowledge base articles, Generate HR reports, Support ad-hoc reports, Support basic HR analytics, Ensure SLA adherence, Ensure SOP adherence, Ensure compliance guidelines, Participate in team huddles, Participate in meetings, Participate in process discussions, Support report preparation, Support dashboard preparation, Support meeting documentation, Prepare monthly scorecard reports, Participate in scorecard discussions, Provide performance insights, Assist with operational updates", "teamCollaboration" : "HR teams; Internal support teams; Onshore HR; Offshore HR; Internal stakeholders", "domainKnowledge" : "Employee lifecycle processes; HR Shared Services; AUS compliance; European compliance", "domainList" : [ "employee-lifecycle-processes", "hr-shared-services", "aus-compliance", "european-compliance" ], "domainSpecificKnowledge" : [ "Employee lifecycle processes", "HR Shared Services", "AUS compliance", "European compliance" ], "toolProficiency" : [ "MS Excel", "MS Word", "Reporting tools", "Dashboards", "Trackers", "Pivot Tables", "Pivot Charts", "VLOOKUP", "HLOOKUP", "Macros", "VBA" ], "communicationSkills" : "Verbal communication; Written communication", "documentationSkills" : "Documentation management", "qualificationsBasic" : "1-2 years HR operations experience, 1-2 years reporting experience, 1-2 years shared services experience, MS Excel hands-on experience, MS Word hands-on experience, Basic employee lifecycle understanding", "qualificationsPreferred" : "Bachelor's degree, HR Operations experience, Shared Services environment experience, HR systems experience, HR operations for AUS regions, HR operations for European regions", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "NEC Software Solutions (India) On 1st July 2021, Rave Technologies became NEC Software Solutions India. This change brought us under the global NEC Corporation brand. We are proud to be part of an organisation with 122 years of experience in evolution with technology and innovation. We have more than 30 years of experience in providing end to end IT services across the globe and have earned a reputation for delighting our customers by consistently surpassing expectations and helping them deliver robust, market-ready software products that meet the highest standards of engineering and user experience. Supported by more than 1300 exceptionally talented manpower, we are a hub for offshore support and technology services. We work with diverse industry verticals which include publishing, media, financial services, retail, healthcare and technology companies around the world. Our customers range from two-person startups to $bn listed companies. For more information, visit at [www.necsws.com/india](http://www.necsws.com/india). About NEC Corporation NEC Corporation is a Japanese multinational information technology and electronics company, headquartered in Tokyo, Japan. It is recognised as a ‘Top 50 Innovative Company’ globally and the NEC Group globally provides “Solutions for Society” that promote the safety, security, fairness and equality of society. Their main goal is to help create a safer society with their innovations in technologies. NEC Corporation has established itself as a leader in the integration of IT and network technologies while promoting the brand statement of “Orchestrating a brighter world.” NEC enables businesses and communities to adapt to rapid changes taking place in both society and the market as it provides for the social values of safety, security, fairness and efficiency to promote a more sustainable world where everyone has the chance to reach their full potential. For more information, visit NEC at https://www.nec.com. Overall Job Description: Responsible for leading and delivering end-to-end HR Shared Services operations of onshore ensuring high-quality, compliant, and SLA-driven support across the employee lifecycle. The role combines operational excellence, team leadership, and data-driven decision-making to enhance service delivery and stakeholder experience. Accountable for managing a team of HR professionals, driving process efficiency, maintaining data integrity, and ensuring seamless execution of core HR functions including onboarding, employee data management, payroll inputs, benefits administration, and employee query resolution. Plays a key role in governance and performance management through regular reporting, analytics, and audits, while actively identifying opportunities for process improvement, standardization, and automation. Collaborates closely with internal stakeholders to align HR service delivery with business needs and ensures effective communication, compliance, and continuous improvement across all HR operations. Main Responsibilities The candidate will work closely with members of the HR (both onshore and offshore) and internal support teams to: 1. Execute end-to-end employee lifecycle activities including onboarding, employee changes, leave management, and separations. 2. Process HR transactions with high accuracy. 3. Support payroll activities by collecting and validating input data. 4. Handle employee queries and ensure timely resolution 5. Maintain and update employee records to ensure data accuracy and compliance 6. Update trackers, HR systems, and documentation management systems (DMS) regularly 7. Ensure proper documentation of processes and maintain knowledge base articles 8. Generate standard HR reports as per defined requirements 9. Support preparation of ad-hoc reports and basic HR analytics 10. Ensure adherence to SLAs, SOPs, and compliance guidelines 11. Participate in team huddles, meetings, and process discussions 12. Support preparation of reports, dashboards, and meeting documentation (MoM) 13. Prepare and publish monthly scorecard reports to track performance metrics and service delivery 14. Participate in monthly scorecard discussions and provide insights on performance and improvement areas 15. Assist Team lead to provide monthly operational updates (OM updates) to stakeholders Qualifications, Work Experience: Please list in order of importance to assist with screening. Essential * 1–2 years of experience in HR operations, reporting, or shared services environment * Hands-on experience with MS Excel and MS Word for data management, reporting, and documentation * Basic understanding of employee lifecycle processes within an HR Shared Services setup Desirable * Bachelor’s degree or Human Resources * Prior experience in HR Operations or within a Shared Services environment * Hands-on experience working with HR systems in a business environment * Exposure to HR operations for AUS or European regions, with awareness of regional compliance and process requirements Knowledge (Languages, IT skills etc.) Please list in order of importance to assist with screening. Essential * Advanced proficiency in MS Excel and experience working with reporting tools, dashboards, and trackers (Pivot Tables & Pivot Charts, formulas, V/H LOOKUP Desirable * Basic macros/VBA knowledge to automate repetitive tasks and improve efficiency Personal Skills and Competences: Please list in order of importance to assist with screeningand refer to Northgate Competence Framework Essential * Excellent verbal and written communication skills for effective stakeholder interaction * High attention to detail with a focus on accuracy and quality in all deliverables * Strong team player with the ability to collaborate effectively in a shared services environment * Ability to understand requirements and translate them into accurate reports and outputs ## Qualifications Bachelor’s degree or Human Resources", "summaryDescription" : "HR Services Executive at NEC Software Solutions. Skills: HR Shared Services, Employee lifecycle, Data management, Reporting. Execute employee lifecycle activities. Process HR transactions", "postedDate" : "2026-06-15T09:39:51.000", "createdAt" : "2026-06-16T00:22:11.143", "lastUpdated" : "2026-06-16T11:24:39.601", "ingestTimestamp" : "2026-06-16T00:22:11.143", "mongoId" : "6a3063e2f292fd229cf9f254", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "200k+", "hasSalary" : false, "allSkills" : [ "Payroll input", "Benefits administration", "Employee query resolution", "HR reporting", "HR analytics", "SLA adherence", "SOP adherence", "Compliance guidelines", "Leadership", "HR Shared Services", "Employee lifecycle", "Data management", "Reporting", "Documentation", "Process efficiency", "Service delivery", "Stakeholder experience", "Team leadership", "Performance management", "Process improvement", "Standardization", "Automation", "Employee lifecycle processes", "AUS compliance", "European compliance", "MS Excel", "MS Word", "Reporting tools", "Dashboards", "Trackers", "Pivot Tables", "Pivot Charts", "VLOOKUP", "HLOOKUP", "Macros", "VBA" ], "skillCount" : 36, "jobCategory" : "operations", "jobSubcategory" : "hr", "seniorityLevel" : "Entry", "dataQualityScore" : 1.0, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2cbb5c74d8ee00a09fa97f", "title" : "Executive Assistant to the VP of Client Success", "salary" : { "min" : 115000.0, "max" : 175000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Executive Assistant in Atlanta, adjusted for executive seniority and full-time employment." }, "location" : "Atlanta, GA", "locations" : [ "Atlanta, GA" ], "timestamp" : "2026-06-16T01:28:41.082", "fingerprint" : "385f97b7e042d299e54aaafe549088abae84dd49d971676806691e1b6b34dfdf", "source" : "jazzhr", "language" : "en", "externalId" : "5nIrZ71wTB", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Atlanta", "state" : "Georgia", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "33.7544657,-84.3898151" } ], "locationText" : "Atlanta, Georgia, United States", "experienceMinYears" : 10, "experienceMaxYears" : 99, "experienceLevel" : "Executive", "coreResponsibilities" : "Manage VP's calendar, Schedule meetings, Coordinate travel arrangements, Prepare expense reports, Handle incoming communications, Organize files and documents, Assist with special projects", "workSiteFlexibility" : "Onsite", "summaryDescription" : "Executive Assistant to the VP of Client Success. Manage VP's calendar. Schedule meetings", "createdAt" : "2026-06-14T19:50:57.546", "lastUpdated" : "2026-06-16T01:28:41.082", "ingestTimestamp" : "2026-06-14T19:50:57.546", "mongoId" : "6a2cbb5c74d8ee00a09fa97f", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 115000, "salaryAnnualMax" : 175000, "salaryBand" : "100k-150k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Executive", "dataQualityScore" : 0.44444445, "hasLocation" : true, "hasGeo" : true, "llmIndustryConfidence" : 0.9 }, { "id" : "6a305854f292fd229cf415a1", "title" : "HR Assistant", "company" : "Ehvert Inc", "industry" : "Consulting", "salary" : { "min" : 240000.0, "max" : 360000.0, "currency" : "UAH", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Entry-level HR Assistant in Ukraine, adjusted for remote work and the data center industry." }, "location" : "Ukraine", "locations" : [ "Ukraine" ], "timestamp" : "2026-06-16T07:23:01.858", "fingerprint" : "30a7c84f4c4c9daefef232ee24c5c4bac877e558f655ca17048192717a9c824d", "source" : "breezyhr", "language" : "en", "applyUrl" : "https://ehvert-engineering-inc.breezy.hr/p/d78aa25b9221-hr-assistant", "externalId" : "d78aa25b9221", "industryFunction" : { }, "structuredLocations" : [ { "country" : "Ukraine", "continent" : "eu", "workMode" : "remote" } ], "locationText" : "Ukraine", "employmentType" : "FULL_TIME", "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "Location: Ukraine, RemoteEngagement Type: Independent Contractor Agreement for Provision of Services (long-term) Industry: Mission-Critical Facilities, Data Centers Ehvert Mission Critical, a business unit within Salas O’Brien, a US-based company is seeking an experienced independent contractor (se", "summaryDescription" : "HR Assistant at Ehvert Inc", "createdAt" : "2026-06-15T22:10:56.036", "lastUpdated" : "2026-06-16T07:23:01.858", "ingestTimestamp" : "2026-06-15T22:10:56.036", "mongoId" : "6a305854f292fd229cf415a1", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "200k+", "hasSalary" : false, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "hr", "seniorityLevel" : "Entry", "dataQualityScore" : 0.6666667, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Data Centers", "llmIndustryConfidence" : 0.85 } ], "status" : 200, "message" : "executive assistant to the dean hr title executive assistant 2 jobs", "metadata" : { "title" : "executive assistant to the dean hr title executive assistant 2" }, "pagination" : { "page" : 0, "limit" : 50, "totalCount" : 55446, "totalPages" : 1109, "hasNext" : true, "hasPrevious" : false } }

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