{ "count" : 151362, "data" : [ { "id" : "69dde4492beec4dd3d9a32c5", "title" : "Engineering Assistant II or III - Maintenance Division", "company" : "TxDOT", "industry" : "Government", "salary" : { "min" : 54278.0, "max" : 93138.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "UST-Texas-Austin-Stassney Hq - Main", "locations" : [ "UST-Texas-Austin-Stassney Hq - Main", "Yearly", "Nonexempt,
Stassney Hq - Main (SHQMAIN)
6230 East Stassney Lane
Austin, 78744

, Stassney Hq - Main" ], "certifications" : [ "Professional Engineer (PE) License" ], "timestamp" : "2026-06-16T01:14:16.454", "fingerprint" : "d8c19c9e0ea485dae845a12f3ee3146a72c421c9b4f04e62c52212401b20eb8c", "source" : "taleo", "language" : "en", "applyUrl" : "https://fa009.taleo.net/careersection/ex/jobdetail.ftl?job=43833", "externalId" : "43833", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Austin", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "30.2711286,-97.7436995" } ], "locationText" : "Austin, Texas, United States", "employmentType" : "FULL_TIME", "professionalSkills" : [ "Problem solving" ], "hardSkillsList" : [ "Pavement data analysis" ], "hardSkills" : [ { "name" : "Pavement data analysis", "level" : "intermediate" } ], "majorSkills" : "Pavement data, Data analysis", "majorSkillsList" : [ "Pavement data", "Data analysis" ], "coreResponsibilities" : "Work with senior engineers, Collect pavement data, Evaluate pavement data, Analyze pavement data, Improve pavement forensic equipment, Solve transportation engineering problems", "domainKnowledge" : "Pavement preservation; Transportation engineering", "domainList" : [ "pavement-preservation", "transportation-engineering" ], "domainSpecificKnowledge" : [ "Pavement preservation", "Transportation engineering" ], "continuousLearning" : "Career development programs; Tuition assistance; Prepare for PE License", "innovationCreativity" : "Pavement forensic equipment improvement", "problemSolvingSkills" : "Problem solving in transportation engineering", "qualificationsBasic" : "Engineering Assistant II or III experience, Pavement data collection experience, Data evaluation experience, Data analysis experience, Pavement forensic equipment improvement experience, Transportation engineering problem solving experience", "qualificationsPreferred" : "Engineer-In-Training", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "TxDOT's Maintenance Division is looking for an Engineering Assistant II or III to join our team in the Pavement Preservation Branch! This person will work with senior engineers on a variety of topics, including pavement data collection, data evaluation and analysis, pavement forensic equipment improvement, problem solving in transportation engineering-related areas. At TxDOT we value employee work-life-balance. In keeping with our commitment to this value our employees benefit from a wide array of programs and activities that include flexed and compressed work schedules, wellness leave incentive, career development programs, tuition assistance, and various other benefits. For an Engineer-In-Training, our Engineering Assistant Program is ideal for a new engineer who would like to gain valuable experience and impact public safety statewide. You will obtain a lot of knowledge and skills as you rotate through the program and acquire professional resources as TxDOT helps you prepare for your Professional Engineer (PE) License. If you are looking to build an exciting career, let's talk! Position Title, Salary Grade/Range: Engineering Assistant II, B21: $54,278 - $87,046 Engineering Assistant III, B22: $57,614 - $93,138 This position is for Engineering Assistant II or III. The Texas Department of Transportation reserves the sole right in determining the level of position based on the applicant's work experience, education, skill level, and all other appropriate factors, and based on business needs. Stassney Campus: https://youtu.be/OqYrgJKXp5I 54,278.00 93,138.00", "summaryDescription" : "Engineering Assistant II or III - Maintenance Division at TxDOT. Skills: Pavement data, Data analysis. Work with senior engineers. Collect pavement data", "createdAt" : "2026-06-14T21:17:07.016", "lastUpdated" : "2026-06-16T01:14:16.454", "ingestTimestamp" : "2026-06-14T21:17:07.016", "mongoId" : "69dde4492beec4dd3d9a32c5", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 54278, "salaryAnnualMax" : 93138, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Pavement data analysis", "Pavement data", "Data analysis", "Problem solving", "Pavement preservation", "Transportation engineering", "Professional Engineer (PE) License" ], "skillCount" : 7, "jobCategory" : "engineering", "jobSubcategory" : "software", "seniorityLevel" : "Junior", "dataQualityScore" : 0.7777778, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Government", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c8c0f74d8ee00a09746e5", "title" : "Executive Assistant, User Operations", "industry" : "Operations", "salary" : { "min" : 115000.0, "max" : 155000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Senior Executive Assistant in San Francisco, with adjustments for the technology industry and full-time onsite work." }, "location" : "San Francisco", "locations" : [ "San Francisco" ], "timestamp" : "2026-06-16T01:38:38.489", "fingerprint" : "9b33d4f978a4f87e93baa3931e87f5d0f2c59546d0ac41365899cb5812e96ac9", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/cursor/0291653e-c192-4c87-b77e-5d1876748923/application", "externalId" : "0291653e-c192-4c87-b77e-5d1876748923", "industryFunction" : { }, "structuredLocations" : [ { "city" : "San Francisco", "state" : "California", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "37.7879363,-122.4075201" } ], "locationText" : "San Francisco, California, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 6, "experienceMaxYears" : 10, "experienceLevel" : "Senior", "professionalSkills" : [ "Business writing", "Prioritization", "Judgment" ], "majorSkills" : "Calendar management, Travel coordination, Business writing", "majorSkillsList" : [ "Calendar management", "Travel coordination", "Business writing" ], "coreResponsibilities" : "Own complex scheduling, Prioritize ruthlessly, Push back when needed, Coordinate travel logistics, Manage expenses, Draft internal communications, Edit leadership updates, Refine presentations, Help articulate strategy, Summarize meetings, Drive follow-ups, Bring structure to inputs, Keep meetings on track, Keep planning cycles on track, Keep cross-functional touchpoints on track, Partner with Recruiting, Ensure interview days run smoothly, Support offsite planning, Source venues, Negotiate hotel contracts, Coordinate travel for offsites, Oversee event catering, Manage restaurant reservations, Manage vendor relationships", "teamCollaboration" : "Cross-functional touchpoints; Partner with Recruiting", "toolProficiency" : [ "Ramp", "Slack", "ChatGPT", "Notion AI" ], "communicationSkills" : "Business writing; Internal communications; Leadership updates", "qualificationsBasic" : "6+ years of experience, Executive Assistant role experience", "qualificationsPreferred" : "Experience supporting go-to-market teams", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Our mission is to automate coding. The first step in our journey is to build the best tool for professional programmers, using a combination of inventive research, design, and engineering. Our organization is very flat, and our team is small and talent dense. We particularly like people who are truth-seeking, passionate, and creative. We enjoy spirited debate, crazy ideas, and shipping code. About the role We’re hiring an Executive Assistant to support our Head of User Operations and two other executives across the operations function. This is a high-impact role focused on enabling clarity, efficiency, and execution across a fast-moving User Operations org. The ideal candidate is highly organized, an excellent business writer, and confident enough to actively manage competing priorities across complex calendars and workflows. This person will need to be full time in our SF office. What you’ll do Calendar & Meeting Management - Own complex scheduling across multiple senior leaders and stakeholders - Prioritize ruthlessly to ensure time aligns with business impact - Push back when needed to protect focus and optimize leadership bandwidth Travel & Expenses - Coordinate domestic and international travel logistics - Manage expenses through Ramp with accuracy and timeliness Business Writing - Draft, edit, and refine internal communications, presentations, and leadership updates - Help leaders articulate strategy, summarize meetings, and drive follow-ups - Bring structure and clarity to ambiguous inputs and fast-moving discussions GTM Operating Rhythm Support - Help keep key meetings, planning cycles, and cross-functional touchpoints on track - Partner closely with Recruiting to ensure interview days run smoothly and efficiently - Support offsite planning for the GTM teams, including venue sourcing, hotel contract negotiations, and travel coordination - Oversee event catering and restaurant reservations, managing budgets and vendor relationships to deliver seamless team-building experiences. You may be a fit if Core Experience - 6+ years of experience in an Executive Assistant or similar role - Experience supporting senior leaders in a fast-paced, tech-forward environment Skills & Traits - Exceptional business writing skills - Strong judgment and prioritization—knows what matters and acts accordingly - Assertive and confident; willing to push back to improve outcomes - Highly organized with strong attention to detail Working Style - Slack-native and comfortable operating in fast, async environments - AI-forward—uses modern tools (e.g., ChatGPT, Notion AI, etc.) to move faster and produce higher-quality work - Growth mindset with a willingness to continuously improve systems and processes Nice to Have - Experience supporting go-to-market (Sales, CS, RevOps, or Field Engineering) teams", "summaryDescription" : "Executive Assistant, User Operations. Skills: Calendar management, Travel coordination, Business writing. Own complex scheduling. Prioritize ruthlessly", "createdAt" : "2026-06-14T20:12:03.824", "lastUpdated" : "2026-06-16T01:38:38.489", "ingestTimestamp" : "2026-06-14T20:12:03.824", "mongoId" : "6a2c8c0f74d8ee00a09746e5", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 115000, "salaryAnnualMax" : 155000, "salaryBand" : "100k-150k", "hasSalary" : true, "allSkills" : [ "Calendar management", "Travel coordination", "Business writing", "Prioritization", "Judgment", "Ramp", "Slack", "ChatGPT", "Notion AI" ], "skillCount" : 9, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Senior", "dataQualityScore" : 0.7777778, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a307fbbf292fd229c05cf0b", "title" : "Laser Machine Operator", "company" : "Crown Technical Systems", "salary" : { "min" : 38000.0, "max" : 52000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Entry-level Laser Machine Operator in Dallas, United States, adjusted for the manufacturing industry and company size." }, "location" : "USA, TX, Dallas", "locations" : [ "USA, TX, Dallas", "United States of America" ], "timestamp" : "2026-06-16T12:59:37.185", "fingerprint" : "2995e37f12f45de8efe0c364f1513e008cb744dd20905aa7a2ae8dbba85efbe7", "source" : "workday", "language" : "en", "applyUrl" : "https://flextronics.wd1.myworkdayjobs.com/Anord_Mardix_Careers/job/USA-TX-Dallas/Laser-Operator_WD223261-3", "externalId" : "WD223261", "industryFunction" : { }, "locationPoint" : "31.47185,-83.64684", "structuredLocations" : [ { "city" : "Dallas", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "32.7762719,-96.7968559" } ], "locationText" : "Dallas, Texas, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "High School", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Crown Technical Systems, a Flex Company, is a leader in power distribution and protection systems concentrating on sophisticated, state-of-the-art relay and control panels, medium voltage switchgear, and enclosures (power/control buildings/ E-Houses). We specialize in customized, turn-key solutions that ensure safe, secure, and reliable power distribution. Working at Crown Technical Systems offers a dynamic and rewarding career path for individuals seeking to power the world. Through hands-on training, mentorship, and a culture of internal promotion, we empower you to reach your full potential and contribute to projects that truly matter. ## ## Job Summary To support our extraordinary teams who build great products and contribute to our growth, we’re looking to add a**Laser Machine Operator** located in Dallas, Texas. Reporting to the Operations Manager, the **Laser Machine Operator** is responsible for operating and maintaining laser cutting machines to precision-cut various materials, ensuring high-quality products and efficient production processes. **Work Environment:** Work in a manufacturing environment with laser cutting machines. **Shift:** Monday – Friday, 6:00 AM - 2:30 PM **What a typical day looks like:** * Set up, operate, and monitor laser cutting machines * Prepare materials for cutting, ensuring proper alignment, and positioning. * Inspect cut products for quality and accuracy * Perform routine maintenance tasks, such as cleaning and lubricating the machine * Identify and troubleshoot issues with the machine or cutting process. **The experience we’re looking to add to our team:** * High school diploma or equivalent * Previous experience with laser cutting machines or similar equipment * Certifications in laser cutting or CNC machining preferred * Experience with laser cutting machines and software * Strong attention to detail to ensure high-quality products * Understanding of mechanical systems and maintenance procedures * Knowledge of safety protocols and procedures. **Physical Requirements:** * Prolonged periods of standing, pushing, pulling, lifting, and carrying materials. * Must be able to lift 35 pounds at a time * Must wear PPE, such as gloves, safety glasses, hard hat, and ear protection, while working on the production floor **What you 'll receive for the great work you provide:** * Full range of medical, dental, and vision plans * Life Insurance * Short-term and Long-term Disability * Matching 401(k) Contributions * Vacation and Paid Sick Time * Tuition Reimbursement Application Deadline: Applications for this job position will be accepted for at least five days following the job posting start date below and continuing until the end date below or until the position is filled. This posting may close sooner due to application volume. Job Posting Start Date 06-15-2026 Job Posting End Date 09-04-2026 ## ## Job Category Operations ## Is Sponsorship Available? No Crown is an Equal Opportunity Employer and employment selection decisions are based on merit, qualifications, and abilities. We do not discriminate based on: age, race, religion, color, sex, national origin, marital status, sexual orientation, gender identity, veteran status, disability, pregnancy status, or any other status protected by law. We're happy to provide reasonable accommodations to those with a disability for assistance in the application process. Please email accessibility@flex.com and we'll discuss your specific situation and next steps (NOTE: this email does not accept or consider resumes or applications. This is only for disability assistance. To be considered for a position at Crown, you must complete the application process first).", "summaryDescription" : "Laser Machine Operator at Crown Technical Systems", "postedDate" : "2026-06-16T04:05:22.742", "createdAt" : "2026-06-16T04:05:22.732", "lastUpdated" : "2026-06-16T12:59:37.185", "ingestTimestamp" : "2026-06-16T04:05:22.732", "mongoId" : "6a307fbbf292fd229c05cf0b", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "sourceUrl" : "https://flextronics.wd1.myworkdayjobs.com/Anord_Mardix_Careers/job/USA-TX-Dallas/Laser-Operator_WD223261-3", "salaryAnnualMin" : 38000, "salaryAnnualMax" : 52000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "mid", "dataQualityScore" : 0.7777778, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Manufacturing", "llmIndustryConfidence" : 0.95 }, { "id" : "6a305739f292fd229cf35bd7", "title" : "Senior Executive Assistant & Office Operations", "company" : "Beeline Medicines", "salary" : { "min" : 133000.0, "max" : 150550.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Stamford, Connecticut, United States", "locations" : [ "Stamford", "Connecticut", "United States" ], "timestamp" : "2026-06-16T08:44:39.988", "fingerprint" : "5915e640eacab45dbe617ae2eaa0412bca329f6f63d66657afc47c90234e5f02", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/beelinemedicines/jobs/4285965009", "externalId" : "4285965009", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Stamford", "state" : "Connecticut", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "41.0534302,-73.5387341" } ], "locationText" : "Stamford, Connecticut, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "Senior", "remoteFriendly" : false, "rawDescription" : "About Beeline Medicines: Beeline Medicines is a clinical‑stage biotechnology company focused on developing and delivering category-leading precision therapies to transform the lives of people living with autoimmune and inflammatory diseases. With a portfolio of potential best-in-class and first-in-disease therapeutic candidates that directly target key pathways governing dysregulated immunological and inflammatory responses, the Company is developing medicines that have the opportunity to provide durable, life-changing impact. Led by an established executive team and backed by world-class life science investors, each day Beeline Medicines is determined to bring the scientific rigor and operational excellence to get to what matters for patients – realizing a world where people with immune-mediated diseases can live life fully. Job Summary: The Senior Executive Assistant ensure compliance with applicable standards. Oversee routine maintenance, vendor coordination, and building work orders. Partner with the Director, Corporate familiarity with AI-enabled productivity tools such as Microsoft Copilot is a plus Operates with a high degree of autonomy and ownership, functioning as a trusted extension of executive leadership in both internal and external settings. Anticipates organizational needs before they surface, proactively identifying risks, gaps, and opportunities to keep executive priorities on track. Self-directed and confident, with the ability to orient quickly in ambiguous or fast-moving environments. Communicates with clarity, precision, and discretion across all levels of the organization, tailoring style and tone to audience and context. Navigates sensitive information with professionalism and strict confidentiality, exercising discretion in all written and verbal interactions. Highly effective interpersonally; able to build trusted relationships with executives, cross-functional teams, vendors, and external partners. Salary Range: The expected salary range for this position varies by location and will be communicated based on the country or region in which the selected candidate is hired. Actual pay will be determined based on experience, qualifications, location, and other job-related factors permitted by applicable local law. A discretionary annual bonus and long-term incentive award (e.g., equity) may be available based on individual and Company performance. Salary Range $133,000—$150,550 USD Benefits: We offer a comprehensive benefits package tailored to the country and region in which you are hired, in compliance with local laws and practices. Benefits may include, but are not limited to: Competitive health and wellness coverage (structure and premiums vary by country) Paid time off, public holidays, and additional leave entitlements in accordance with local requirements Flexible work arrangements / hybrid schedule Benefits vary by location and are subject to eligibility requirements, local regulations, and plan terms. Specific benefit details applicable to your country or region will be provided during the offer process. Equal Employment Opportunity: Beeline Medicines is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, age, protected veteran status, or any other characteristic protected by applicable federal, state, or local law. Reasonable Accommodation: If you require a reasonable accommodation to participate in the application or interview process, please contact careers@beelinemedicines.com to request an accommodation. We are committed to providing equal access to all candidates. Privacy Upon submission of this form I understand that Beeline Medicines is based in the United States and personal data submitted in the form will be transferred and accessed in the U.S., Information about Beeline Medicines privacy practices can be found at Privacy Policy - Beeline Medicines", "summaryDescription" : "Senior Executive Assistant & Office Operations at Beeline Medicines", "postedDate" : "2026-06-15T23:21:35.990", "createdAt" : "2026-06-15T23:21:35.990", "lastUpdated" : "2026-06-16T08:44:39.988", "ingestTimestamp" : "2026-06-15T23:21:35.990", "mongoId" : "6a305739f292fd229cf35bd7", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 133000, "salaryAnnualMax" : 150550, "salaryBand" : "100k-150k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Senior", "dataQualityScore" : 0.8888889, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Biotech", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c758574d8ee00a09373d4", "title" : "Executive and Operations Assistant", "company" : "Arcturus", "industry" : "Internships", "salary" : { "min" : 55000.0, "max" : 75000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Entry-level Executive and Operations Assistant in Los Angeles, adjusted for the Climate Tech industry and company size." }, "location" : "Los Angeles (Hybrid)", "locations" : [ "Los Angeles (Hybrid)" ], "timestamp" : "2026-06-15T07:57:19.216", "fingerprint" : "e83cfcc0c56057ac332f50a2bdf9e33c4cdb62dc4b9923971c10f74b21b96841", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/arcturus/36a15dc2-abb4-4a47-a557-07513d81aeb4/application", "externalId" : "36a15dc2-abb4-4a47-a557-07513d81aeb4", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Los Angeles", "state" : "California", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "34.0536909,-118.2427660" } ], "locationText" : "Los Angeles, California, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "Entry", "technicalSkills" : "Jira, Kanbanchi, ClickUp, Confluence, Google Workspace, Google Suite, Google Docs, Google Slides, Google Sheets, Canva, Affinity", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Operational metrics", "Resource planning", "Continuous improvement", "Project management", "Recruiting coordination", "Internal operations", "Company communications", "Special projects", "Logistics", "Office organization", "Lab organization", "Social media content", "Written materials", "Slide deck creation", "Visual material creation", "Applicant tracking", "New hire onboarding", "Equipment tracking", "Account setup", "Vendor research", "Event 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"Setting up accounts", "Creating trackers", "Building trackers", "Building spreadsheets", "Building databases", "Organizing contacts", "Organizing notes", "Organizing action items", "Organizing follow-ups", "Handling ad-hoc tasks", "Managing logistics" ], "softSkillsList" : [ "Curious", "Trustworthy" ], "hardSkills" : [ { "name" : "Tracking priorities", "level" : "intermediate" }, { "name" : "Tracking owners", "level" : "intermediate" }, { "name" : "Tracking deadlines", "level" : "intermediate" }, { "name" : "Tracking next steps", "level" : "intermediate" }, { "name" : "Translating tasks", "level" : "intermediate" }, { "name" : "Creating processes", "level" : "intermediate" }, { "name" : "Improving processes", "level" : "intermediate" }, { "name" : "Creating templates", "level" : "intermediate" }, { "name" : "Improving templates", "level" : "intermediate" }, { "name" : "Creating checklists", "level" : "intermediate" }, { "name" : "Improving checklists", "level" : "intermediate" }, { 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: [ "Project management", "Operations support", "Cross-functional coordination", "Communications support" ], "coreResponsibilities" : "Keep internal projects organized, Track priorities, owners, deadlines, Translate tasks into project system, Support project management systems, Create internal processes, Improve internal processes, Create templates, Improve templates, Create checklists, Improve checklists, Create documentation, Improve documentation, Support vendor coordination, Track quotes, Order supplies, Organize office, Organize lab, Jump into special projects, Draft social media content, Organize social media content, Support company communications, Polish written materials, Create first-draft slide decks, Create simple visual materials, Coordinate recruiting logistics, Schedule candidates, Track applicants, Coordinate interviews, Handle follow-up communication, Support job posting updates, Track candidate pipeline, Organize recruiting, Assist with onboarding logistics, Track equipment, Setup accounts, Manage welcome details, Organize internal documentation, Conduct research, Build simple trackers, Build spreadsheets, Build databases, Organize contacts, Organize meeting notes, Organize action items, Organize follow-ups, Turn ambiguous tasks into steps, Turn ambiguous tasks into documents, Handle ad-hoc personal tasks, Manage personal logistics", "teamCollaboration" : "Cross-functional teams; Work with CEO; Work with team", "projectManagementSkills" : [ "Jira", "Kanbanchi", "ClickUp", "Confluence", "Tracking priorities", "Tracking deadlines", "Tracking next steps" ], "domainKnowledge" : "Electrical conductor technology; Energy transmission; Electrification; Grid infrastructure; Deeptech; Climate tech; Materials science", "domainList" : [ "electrical-conductor-technology", "energy-transmission", "electrification", "grid-infrastructure", "deeptech", "climate-tech", "materials-science" ], "domainSpecificKnowledge" : [ "Electrical conductor technology", "Energy transmission", "Electrification", "Grid infrastructure", "Deeptech", "Climate tech", "Materials science" ], "toolProficiency" : [ "Jira", "Kanbanchi", "ClickUp", "Confluence", "Google Workspace", "Ashby", "Canva", "Affinity", "Google Suite" ], "communicationSkills" : "Written communication; Verbal communication; Company communications; External visibility; Written materials; Slide decks; Visual materials; Team updates; Investor updates", "documentationSkills" : "Internal documentation; Written materials", "continuousLearning" : "Learn quickly; Teach themselves new tools; Teach themselves new systems; Teach themselves new workflows", "problemSolvingSkills" : "Resourceful; Turn ambiguous tasks into steps", "qualificationsBasic" : "BS, MS, or PhD, Organized and detail-oriented, Written and verbal communication skills, Proactive and resourceful, Handle shifting priorities, High ownership and follow-through, Positive attitude", "qualificationsPreferred" : "Prior internship or project experience, Familiarity with Google Workspace, Familiarity with Project Management Software, Familiarity with Confluence, Familiarity with Ashby, Familiarity with Canva, Familiarity with Affinity, Experience helping with scheduling, Experience with recruiting coordination, Experience with social media, Experience with research, Experience with project tracking, Interest in climate, Interest in energy, Interest in deeptech, Interest in materials, Interest in manufacturing, Interest in electrification", "remoteFriendly" : true, "workSiteFlexibility" : "Hybrid", "rawDescription" : "About Arcturus Arcturus is building a new kind of electrical conductor technology to help modernize the systems that power our lives. We believe better materials can unlock a very real impact in the world around us: lower-cost electrification, a stronger and more resilient grid, and infrastructure that can carry more power with less waste. This kind of improvement has the potential to help reduce over 500M tonnes of CO2 emissions, lower the risk of catastrophic wildfires by enabling safer and more capable transmission infrastructure, and make it cheaper and easier to deliver electricity where people need it most. At the end of the day, we’re building Arcturus because we think the physical backbone of energy transmission matters. We can make that backbone stronger, more efficient, more scalable, and directly help improve the lives of millions of people. Why you should join us This is a ground-floor opportunity to help build something that has never been done before. You would join as an early operations co-op and help build the systems that keep a fast-moving startup organized. This is a great role for someone who wants to not only learn but shape how an early-stage company actually runs, contribute across many functions, and become a force multiplier for the team. Purpose We are seeking an Operations Co-op who can support project management, recruiting coordination, internal operations, company communications, research, and special projects. This role is for someone who is excited to wear many hats, learn quickly, and help wherever needed. You do not need years of experience. You do need to be organized, proactive, curious, trustworthy, and excited to work in a startup environment. The role This role reports directly to the CEO Operations and project management (55%) - Help keep internal projects organized by tracking priorities, owners, deadlines, and next steps - Translate tasks from meetings into Arcturus' project management system (ie. Jira, Kanbanchi, ClickUp,) - Support Arcturus’ project management systems, including tools such as Jira, Confluence, Google Workspace, or other platforms - Help create and improve lightweight internal processes, templates, checklists, and documentation - Support vendor coordination, quote tracking, supply ordering, logistics, and office/lab organization - Jump into special projects that help move the company forward, whether that means research, planning, coordination, or execution Communications and brand support (20%) - Help draft and organize social media content for the company - Support company communications around milestones, events, hiring, and external visibility - Help polish written materials across recruiting, internal communications, operations, and outreach - Create first-draft slide decks or simple visual materials for team updates, recruiting, investor updates, or other meetings for the CEO or team to refine Hiring and team support (10%) - Help coordinate recruiting logistics, including candidate scheduling, applicant tracking (Ashby), interview coordination, and follow-up communication - Support job posting updates, candidate pipeline tracking, and recruiting-related organization - Assist with new hire onboarding logistics, including equipment tracking, account setup checklists, welcome details, and internal documentation - Help keep hiring processes organized as the team grows Research and Special Projects (10%) - Conduct research on vendors, events, tools, partners, competitors, grants, labs, suppliers, or other topics as needed - Build simple trackers, spreadsheets, and databases that help the team make better decisions - Help organize contacts, meeting notes, action items, and follow-ups - Take ambiguous tasks and turn them into clear next steps, organized documents, or completed projects Personal Support to CEO (5%) - Handle ad-hoc personal tasks that free up the CEO’s time and attention - Manage any additional personal logistics if needed Qualifications - Currently pursuing or recently completed a BS, MS, or PhD in operations, entrepreneurship, economics, communications, public policy, engineering, or another relevant field; no specific major is required - Excited to work at an early-stage startup and willing to wear many hats - Fast learner who is willing to teach themselves new tools, systems, and workflows - Highly organized and detail-oriented - Strong written and verbal communication skills - Proactive, resourceful, and comfortable asking questions when something is unclear - Able to handle shifting priorities and move quickly without losing track of details - High ownership, strong follow-through, and a positive attitude Preferred qualifications - Prior internship, part-time role, or project experience in operations, executive support, recruiting, project management, communications, or a startup environment - Familiarity with tools such as Google Workspace, Project Management Software (Jira, Kanbanchi, Trello, ClickUp), Confluence, Ashby, Canva, Affinity, and the Google Suite (Docs, Slides, Sheets, etc.) - Experience helping with scheduling, recruiting coordination, social media, research, or project tracking - Interest in climate, energy, deeptech, materials, manufacturing, or electrification What we offer - Up to a one-year co-op experience with direct exposure to early-stage startup operations - The chance to work closely with the Founder and CEO and help build company systems from the ground up - Real ownership over projects that make the company more organized, efficient, and effective - Exposure to recruiting, operations, project management, communications, and deeptech company building If this role excites you, even if you do not check every box, we’d love to hear from you. We’d rather work with a fast learner who cares deeply about the work than someone with years of experience but little curiosity.", "summaryDescription" : "Executive and Operations Assistant at Arcturus. Skills: Project management, Operations support, Cross-functional coordination, Communications support. Keep internal projects organized. Track priorities, owners, deadlines", "createdAt" : "2026-06-13T22:05:31.888", "lastUpdated" : "2026-06-15T07:57:19.216", "ingestTimestamp" : "2026-06-13T22:05:31.888", "mongoId" : "6a2c758574d8ee00a09373d4", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 55000, "salaryAnnualMax" : 75000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Tracking priorities", "Tracking owners", "Tracking deadlines", "Tracking next steps", "Translating tasks", "Creating processes", "Improving processes", "Creating templates", "Improving templates", "Creating checklists", "Improving checklists", "Creating documentation", "Improving documentation", "Vendor coordination", "Quote tracking", "Supply ordering", "Drafting content", "Organizing content", "Polishing materials", "First-draft slides", "Coordinating logistics", "Tracking applicants", "Tracking candidates", "Tracking interviews", "Tracking follow-up", "Updating job postings", "Tracking pipeline", "Onboarding logistics", "Tracking equipment", "Setting up accounts", "Creating trackers", "Building trackers", "Building spreadsheets", "Building databases", "Organizing contacts", "Organizing notes", "Organizing action items", "Organizing follow-ups", "Handling ad-hoc tasks", "Managing logistics", "Curious", "Trustworthy", "Project management", "Operations support", "Cross-functional coordination", "Communications support", "Process management", "Vendor management", "Stakeholder management", "Operational metrics", "Resource planning", "Continuous improvement", "Recruiting coordination", "Internal operations", "Company communications", "Special projects", "Logistics", "Office organization", "Lab organization", "Social media content", "Written materials", "Slide deck creation", "Visual material creation", "Applicant tracking", "New hire onboarding", "Equipment tracking", "Account setup", "Vendor research", "Event research", "Tool research", "Partner research", "Competitor research", "Grant research", "Lab research", "Supplier research", "Spreadsheet creation", "Database creation", "Contact organization", "Meeting note organization", "Action item organization", "Follow-up organization", "Task management", "Personal logistics", "Jira", "Kanbanchi", "ClickUp", "Confluence", "Electrical conductor technology", "Energy transmission", "Electrification", "Grid infrastructure", "Deeptech", "Climate tech", "Materials science", "Google Workspace", "Ashby", "Canva", "Affinity", "Google Suite" ], "skillCount" : 99, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.8888889, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Climate Tech", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c694a74d8ee00a0906c8a", "title" : "Executive Assistant to Product & Engineering", "company" : "Plaid", "industry" : "All Departments", "salary" : { "min" : 96000.0, "max" : 108000.0, "currency" : "USD", "frequency" : "Yearly" }, "location" : "San Francisco HQ", "locations" : [ "San Francisco HQ" ], "timestamp" : "2026-06-16T06:07:48.098", "fingerprint" : "8f782ea3e93e819883a7210b8574c9a35c4c51a978a3aa8761d054fb858416ce", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/plaid/9203594a-fe83-4f53-8d97-f5cdc2ed0f43/application", "externalId" : "9203594a-fe83-4f53-8d97-f5cdc2ed0f43", "industryFunction" : { }, "structuredLocations" : [ { "city" : "San Francisco", "state" : "California", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "37.7879363,-122.4075201" } ], "locationText" : "San Francisco, California, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 1, "experienceMaxYears" : 3, "remoteFriendly" : true, "rawDescription" : "We believe that the way people interact with their finances will drastically improve in the next few years. We’re dedicated to empowering this transformation by building the tools and experiences that thousands of developers use to create their own products. Plaid powers the tools millions of people rely on to live a healthier financial life. We work with thousands of companies like Venmo, SoFi, several of the Fortune 500, and many of the largest banks to make it easy for people to connect their financial accounts to the apps and services they want to use. Plaid’s network covers 12,000 financial institutions across the US, Canada, UK and Europe. Founded in 2013, the company is headquartered in San Francisco with offices in New York, Washington D.C., London and Amsterdam. As an Executive Assistant at Plaid, you will play a crucial role in enhancing the productivity and operational efficiency of our leaders and their teams. Success in this fast-paced environment requires exceptional organization, proactive problem-solving, and strategic priority management. This position is ideal for a team-player who is a highly motivated self-starter, ready to execute with precision and discretion in a dynamic setting. Responsibilities - Support Partnership: Provide executive and administrative support to 3-4 Product and Engineering leaders/teams - Calendar Management: Efficiently manage and own complex calendars, scheduling, and logistics for leaders - Relationship Development: Partner closely with leaders and team both internally and externally, with composure and discretion - Meeting Coordination: Coordinate internal meetings and ensure agendas are tracked and action items are circulated and followed up on - Project Management: Execute cross-functional projects, including drafting team-wide communications and managing logistics for All Hands and internal events - Travel Planning: Manage complex travel arrangements and coordination - Team Connection Logistics: Own end-to-end planning, vendor management, and execution of onsites and team events. - Financial Administration: Provide budget oversight and manage expenses across teams Requirements - 1-3 years of experience providing administrative or project support, preferably in a fast-paced technology or high-growth environment - Experience directly supporting Directors, Senior Managers, or similar high-level team leads - Someone who is highly organized, detail-oriented, and exhibits a strong sense of ownership - A motivated and resourceful self-starter who can fearlessly execute and navigate through ambiguity and think on their feet - Agility and flexibility to quickly respond to changing priorities and proactivity in anticipating the needs of others - A high degree of emotional intelligence coupled with excellent communication skills (both verbal and written) - Proven ability to build strong partnerships and provide reliable, consistent support to colleagues and partners across the organization. Our mission at Plaid is to unlock financial freedom for everyone. To support that mission, we seek to build a diverse team of driven individuals who care deeply about making the financial ecosystem more equitable. We recognize that strong qualifications can come from both prior work experiences and lived experiences. We encourage you to apply to a role even if your experience doesn't fully match the job description. We are always looking for team members that will bring something unique to Plaid! Plaid is proud to be an equal opportunity employer and values diversity at our company. We do not discriminate based on race, color, national origin, ethnicity, religion or religious belief, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, military or veteran status, disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state, and local laws. Plaid is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance with your application or interviews due to a disability, please let us know at accommodations@plaid.com. Please review our Candidate Privacy Notice here https://plaid.com/legal/#candidate-privacy-notice. Additional compensation in the form(s) of equity and/or commission are dependent on the position offered. Plaid provides a comprehensive benefit plan, including medical, dental, vision, and 401(k). Pay is based on factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience and skillset, and location. Pay and benefits are subject to change at any time, consistent with the terms of any applicable compensation or benefit plans.", "summaryDescription" : "Executive Assistant to Product & Engineering at Plaid", "createdAt" : "2026-06-14T21:49:35.613", "lastUpdated" : "2026-06-16T06:07:48.098", "ingestTimestamp" : "2026-06-14T21:49:35.613", "mongoId" : "6a2c694a74d8ee00a0906c8a", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 96000, "salaryAnnualMax" : 108000, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Junior", "dataQualityScore" : 0.6666667, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "FinTech", "llmIndustryConfidence" : 0.95 }, { "id" : "69c909709bc74574cbb0a9d3", "title" : "Executive Assistant & Operations Coordinator", "company" : "Hospitality Health ER", "industry" : "Healthcare", "salary" : { "min" : 52000.0, "max" : 78000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Executive Assistant & Operations Coordinator in Galveston, United States, adjusted for mid-seniority in the healthcare industry." }, "location" : "Galveston, TX", "locations" : [ "Galveston", "TX" ], "timestamp" : "2026-06-15T07:48:22.334", "fingerprint" : "deb78e4f8c959bc5009c17afdb7806b05bc322078fa0ca5c61eee43ae6919de6", "source" : "breezyhr", "language" : "en", "applyUrl" : "https://hospitality-health-er.breezy.hr/p/2b99b81a6d8e-executive-assistant-operations-coordinator", "externalId" : "2b99b81a6d8e", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Galveston", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "29.3872254,-94.9927360" } ], "locationText" : "Galveston, Texas, United States", "employmentType" : "FULL_TIME", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement" ], "softSkillsList" : [ "Solutions-driven" ], "softSkills" : [ { "name" : "Solutions-driven" } ], "majorSkills" : "Executive assistance, Operations coordination", "majorSkillsList" : [ "Executive assistance", "Operations coordination" ], "coreResponsibilities" : "Serve as right hand to Director of Nursing, Lead front desk operations, Manage operational metrics, Coordinate cross-functional activities, Manage vendor relationships, Plan resources effectively, Drive continuous improvement initiatives", "teamCollaboration" : "Cross-functional teams; Coordinate with stakeholders", "domainKnowledge" : "Healthcare operations; Hospitality industry", "domainList" : [ "healthcare-operations", "hospitality-industry" ], "domainSpecificKnowledge" : [ "Healthcare operations", "Hospitality industry" ], "problemSolvingSkills" : "Problem-solving", "qualificationsBasic" : "5+ years administrative experience, Experience supporting C-suite executives", "qualificationsPreferred" : "Experience in healthcare operations, Experience in hospitality industry", "workSiteFlexibility" : "Onsite", "rawDescription" : "Executive Assistant & Operations Coordinator Position Summary We are seeking a high-energy, solutions-driven Executive Assistant and Operations Coordinator to serve as the right hand to the Director of Nursing (DON) while leading front desk operations. This role is ideal for someone who thrive", "summaryDescription" : "Executive Assistant & Operations Coordinator at Hospitality Health ER. Skills: Executive assistance, Operations coordination. Serve as right hand to Director of Nursing. Lead front desk operations", "createdAt" : "2026-06-14T00:49:23.098", "lastUpdated" : "2026-06-15T07:48:22.334", "ingestTimestamp" : "2026-06-14T00:49:23.098", "mongoId" : "69c909709bc74574cbb0a9d3", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 52000, "salaryAnnualMax" : 78000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Solutions-driven", "Executive assistance", "Operations coordination", "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement", "Healthcare operations", "Hospitality industry" ], "skillCount" : 11, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.85 }, { "id" : "68e0a7e2ce260f92cbf8e9bb", "title" : "Executive Assistant, IP Operations", "company" : "Amazon.com Services LLC", "industry" : "Administrative Support, legal", "salary" : { "min" : 66800.0, "max" : 142800.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Seattle, Washington, USA", "locations" : [ "Seattle, Washington, USA" ], "timestamp" : "2026-06-15T05:44:26.199", "fingerprint" : "dce4fb87c026effc563a25fb6fdb798409df4480a1cb356dd8e38ffe38b5580e", "source" : "amazon", "language" : "en", "applyUrl" : "https://account.amazon.com/jobs/3100802/apply", "externalId" : "56417523-5faf-4a55-9709-e434bedff940", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Seattle", "state" : "Washington", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "47.6038321,-122.3300620" } ], "locationText" : "Seattle, Washington, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 5, "experienceMaxYears" : 99, "experienceLevel" : "Executive", "coreResponsibilities" : "Manage complex calendar and scheduling, Track and drive completion of key deliverables, Follow up on action items, Organize team meetings and events, Coordinate domestic & international travel, Process expenses", "teamCollaboration" : "Work with other executive assistants", "domainKnowledge" : "IP Operations", "domainList" : [ "ip-operations" ], "domainSpecificKnowledge" : [ "IP Operations" ], "toolProficiency" : [ "Microsoft Office" ], "qualificationsBasic" : "5+ years executive assistant experience, Executive level calendar management, Domestic or international travel coordination, Microsoft Office products and applications", "qualificationsPreferred" : "Leading process improvements, Fast-paced, high-tech company experience, Designing processes to maximize efficiency, Legal work experience", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Amazon’s Legal organization is seeking an exceptionally bright and motivated individual to support the VP of IP Operations. Are you a dynamic, detail-oriented professional who thrives on creating seamless operational experiences? We're seeking an exceptional Executive Assistant who will be the critical backbone of our leadership team, transforming complex challenges into streamlined solutions. Your day will be a dynamic blend of strategic coordination and proactive problem-solving. You'll be the organizational maestro, orchestrating calendars, managing communications, and ensuring our leadership team operates with maximum efficiency. No two days will look the same, but each will be an opportunity to demonstrate your exceptional organizational skills and professional agility. We are a collaborative, high-performance team that values precision, adaptability, and strategic thinking. Our leadership relies on exceptional support professionals who can anticipate needs, communicate effectively, and maintain the highest standards of professionalism. You'll be an integral part of a team that drives organizational success through meticulous planning and execution. Key job responsibilities • Management of complex calendar and scheduling • Track and help drive completion of key deliverables and following up on action items • Organize team meetings and events • Domestic & International travel coordination and expenses • Work with other executive assistants throughout the team and across the company Basic Qualifications: - 5+ years of executive assistant experience - Experience with executive level calendar management - Experience with domestic or international travel coordination - Experience with Microsoft Office products and applications Preferred Qualifications: - Experience leading process improvements - Experience in a fast-paced, high-tech company - Experience designing processes to maximize efficiency - Experience in legal work Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status. Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner. Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $66,800/year in our lowest geographic market up to $142,800/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit https://www.aboutamazon.com/workplace/employee-benefits . This position will remain posted until filled. Applicants should apply via our internal or external career site.", "summaryDescription" : "Executive Assistant, IP Operations at Amazon.com Services LLC. Manage complex calendar and scheduling. Track and drive completion of key deliverables", "postedDate" : "2026-06-13T10:59:36.269", "createdAt" : "2026-06-13T10:59:36.269", "lastUpdated" : "2026-06-15T05:44:26.199", "ingestTimestamp" : "2026-06-13T10:59:36.269", "mongoId" : "68e0a7e2ce260f92cbf8e9bb", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "sourceUrl" : "https://account.amazon.com/jobs/3100802/apply", "salaryAnnualMin" : 66800, "salaryAnnualMax" : 142800, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "IP Operations", "Microsoft Office" ], "skillCount" : 2, "jobCategory" : "operations", "dataQualityScore" : 1.0, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true }, { "id" : "68b706967fc9a711f0f6ee5a", "title" : "Executive Assistant, Turkey Operations", "company" : "Amazon Turkey Operasyon Hizmetleri Limited Sirketi", "industry" : "Administrative Support, Logistics", "salary" : { "min" : 1100000.0, "max" : 1700000.0, "currency" : "TRY", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for E-commerce in Istanbul, Turkey, adjusted for Mid-Seniority and Full-Time employment." }, "location" : "Istanbul, TUR", "locations" : [ "Istanbul, TUR" ], "timestamp" : "2026-06-15T02:35:45.791", "fingerprint" : "35fa31cb6b957fc56aef58249977122d0a7ec0049d81584209413029f61f20b6", "source" : "amazon", "language" : "en", "applyUrl" : "https://account.amazon.com/jobs/3069919/apply", "externalId" : "0c2131b5-d090-41d7-81a7-d01ff6ffc4ad", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Istanbul", "country" : "Turkey", "continent" : "as", "source" : "llm", "workMode" : "onsite", "geo" : "41.0063810,28.9758715" } ], "locationText" : "Istanbul, Turkey", "employmentType" : "FULL_TIME", "minimumEducation" : "University diploma", "experienceMinYears" : 3, "experienceMaxYears" : 10, "experienceLevel" : "Senior", "coreResponsibilities" : "Provide seamless support to the organization, Manage executive calendars, Understand business priorities, Identify process improvements, Track key deliverables, Help drive completion of key deliverables, Follow up on outstanding items, Ideate meetings, Organize meetings, Manage meetings, Organize off-sites, Manage off-sites, Organize team-based engagement, Manage team-based engagement, Organize social events, Manage social events, Coordinate domestic travel, Coordinate international travel, Support annual operational planning process, Support business planning, Support performance review cycles, Communicate effectively in English", "teamCollaboration" : "Partnership with senior leaders; Partnership with functional business partners; Partnership with other Executive Assistants", "domainKnowledge" : "Operations; Logistics", "domainList" : [ "operations", "logistics" ], "domainSpecificKnowledge" : [ "Operations", "Logistics" ], "toolProficiency" : [ "Microsoft Office" ], "communicationSkills" : "Verbal communication; Written communication", "qualificationsBasic" : "3+ years senior level leadership support, 1+ years Amazon experience, Microsoft Office products and applications, Executive level calendar management, Fluent in English", "qualificationsPreferred" : "Experience in fast-paced, high-tech company, Managing multiple calendars, Operations / Logistics sector knowledge", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "We are seeking an exceptionally bright, friendly, customer-obsessed, and self-motivated Executive Assistant to support the Operations Director. This is a great opportunity to join an impactful Amazon business with a variety of new challenges & responsibilities for you to grow and further your professional career. This role demands a strong sense of urgency while working independently on short-term and long-term assignments. We require proactive support to get things done – but also someone who can suggest and implement ways to improve processes for long-term success. The right candidate will be customer-service oriented, have strong attention to detail, and quality while still meeting tight deadlines, have great organization skills, a passion for creating a highly engaged culture for teams and have the ability to switch gears at a moment’s notice. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals inside and outside the company is important, as is a positive attitude. Also work on-site at IST2 Fulfillment Center for a standard five-day workweek schedule. Key job responsibilities • Work in partnership with senior leaders, functional business partners, and other Executive Assistants to provide seamless support to the organization. • Proactively manage executive calendars with attention to accuracy, detail and allocation of time to promote productivity and recognize the need to re-prioritize as appropriate. • Understand business priorities and identify process improvements to create efficiency and scale for the leadership team. • Tracking and helping drive completion of key deliverables and following up on outstanding items • Ideate, organize and manage meetings, off-sites, team-based engagement and social events. • Coordinate domestic and international travel in compliance with existing policies and procedures, ensuring effective use of time and resources. • Support annual operational planning process, business planning and performance review cycles • Having fun at work and help others do the same .Communicate effectively in English both verbally and in writing with internal and external stakeholders Basic Qualifications: • 3+ years of senior level leadership support, or 1+ years of Amazon experience • University diploma (high school to be assessed) • Experience with Microsoft Office products and applications • Experience with executive level calendar management • Fluent in English, both written and verbal communication Preferred Qualifications: • Experience in a fast-paced, high-tech company • Experience managing multiple calendars • Exceptional attention to details. Strong organizational and communication skills, team orientated philosophy, and problem solving skills. • Operations / Logistics sector knowledge is an asset. Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.", "summaryDescription" : "Executive Assistant, Turkey Operations at Amazon Turkey Operasyon Hizmetleri Limited Sirketi. Provide seamless support to the organization. Manage executive calendars", "postedDate" : "2026-06-13T06:28:17.678", "createdAt" : "2026-06-13T06:28:17.678", "lastUpdated" : "2026-06-15T02:35:45.791", "ingestTimestamp" : "2026-06-13T06:28:17.678", "mongoId" : "68b706967fc9a711f0f6ee5a", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "sourceUrl" : "https://account.amazon.com/jobs/3069919/apply", "salaryBand" : "200k+", "hasSalary" : false, "allSkills" : [ "Operations", "Logistics", "Microsoft Office" ], "skillCount" : 3, "jobCategory" : "operations", "dataQualityScore" : 1.0, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true }, { "id" : "696082680937eae70e9c8ace", "title" : "Shop Coordinator - Fleet Operations Division", "company" : "TxDOT", "industry" : "Government", "salary" : { "min" : 57614.0, "max" : 93138.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "UST-Texas-Waco-Waco District Headquarters", "locations" : [ "UST-Texas-Waco-Waco District Headquarters", "Yearly", "Nonexempt,
Waco District Headquarters (09DISTHQ)
100 SOUTH LOOP DRIVE
Waco, 76704-2858

, Waco District Headquarters" ], "timestamp" : "2026-06-15T22:41:09.598", "fingerprint" : "3f667b378dfb8ed840cd62e4785d888b5f7a98b3c2fff0355d657f6a3e8ae834", "source" : "taleo", "language" : "en", "applyUrl" : "https://fa009.taleo.net/careersection/ex/jobdetail.ftl?job=42507", "externalId" : "42507", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Waco", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "31.5491899,-97.1474628" } ], "locationText" : "Waco, Texas, United States", "employmentType" : "FULL_TIME", "coreResponsibilities" : "Organize work to meet internal customer needs", "domainKnowledge" : "Fleet Operations", "domainList" : [ "fleet-operations" ], "domainSpecificKnowledge" : [ "Fleet Operations" ], "continuousLearning" : "CDL training", "qualificationsBasic" : "CDL training provided", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Do you like organizing work to meet internal customer needs? TxDOT's Fleet Operations Division is looking for a Shop Coordinator based in Waco, TX. We have a workforce of 13,000 employees statewide. If you want to build an exciting career, apply for this position! We offer company-sponsored Commercial Driver's License (CDL) training with $0 upfront monetary commitment. Earn your full salary while training with lodging, transportation and per-diem provided if necessary. At TxDOT we supply the diagnostic, hand, and power tools you need to get the job done, so you will not be required to provide your own tools. 57,614.00 93,138.00", "summaryDescription" : "Shop Coordinator - Fleet Operations Division at TxDOT. Organize work to meet internal customer needs", "createdAt" : "2026-06-14T21:56:58.390", "lastUpdated" : "2026-06-15T22:41:09.598", "ingestTimestamp" : "2026-06-14T21:56:58.390", "mongoId" : "696082680937eae70e9c8ace", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 57614, "salaryAnnualMax" : 93138, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Fleet Operations" ], "skillCount" : 1, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Government", "llmIndustryConfidence" : 0.95 }, { "id" : "693c2b9370f0b99d584401cc", "title" : "Executive Assistant, Production Operations", "company" : "Amazon Kuiper Manufacturing Enterprises LLC", "industry" : "Administrative Support, alexa and amazon devices", "salary" : { "min" : 66800.0, "max" : 142800.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Redmond, Washington, USA", "locations" : [ "Redmond, Washington, USA" ], "timestamp" : "2026-06-15T01:38:04.464", "fingerprint" : "6b0b430556ef22dc1a1047fafe236f38ee70ba3e25611ab24886f79ded427e61", "source" : "amazon", "language" : "en", "applyUrl" : "https://account.amazon.com/jobs/3137573/apply", "externalId" : "785e6701-308f-4b02-9059-59605b98d24d", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Redmond", "state" : "Washington", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "47.6694141,-122.1238767" } ], "locationText" : "Redmond, Washington, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "High school or equivalent diploma", "experienceMinYears" : 5, "experienceMaxYears" : 15, "experienceLevel" : "Lead", "softSkillsList" : [ "Emotional intelligence", "Integrity", "Discretion", "Professionalism", "Kindness", "Sense of humor" ], "softSkills" : [ { "name" : "Emotional intelligence" }, { "name" : "Integrity" }, { "name" : "Discretion" }, { "name" : "Professionalism" }, { "name" : "Kindness" }, { "name" : "Sense of humor" } ], "coreResponsibilities" : "Coordinate and engage with leadership in planning events, Organize business cycle calendars, Manage complex calendar and scheduling requirements, Manage security requirements for visitors, Track key deliverables, Drive completion of action items, Follow up on action items, Act as liaison for direct reports, Drive team activity logistics, Manage staff meeting agendas, Organize off-sites, Organize all-org meetings, Manage space planning, Coordinate travel, Process expense reimbursement, Manage special projects", "teamCollaboration" : "Liaison for direct reports", "projectManagementSkills" : [ "End-to-end project management" ], "domainKnowledge" : "Production Operations", "domainList" : [ "production-operations" ], "domainSpecificKnowledge" : [ "Production Operations" ], "toolProficiency" : [ "Microsoft Office" ], "problemSolvingSkills" : "Complete complex tasks; Handle ambiguity; React with urgency", "specialRequirements" : "U. S. citizen or national, U. S. permanent resident, Lawfully admitted into the U. S. as refugee, Granted asylum", "qualificationsBasic" : "5+ years senior level leadership support experience, Experience with Microsoft Office products and applications", "qualificationsPreferred" : "Experience leading process improvements, Experience in a fast-paced, high-tech company, Experience designing processes to maximize efficiency, Experience with end-to-end project management", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Amazon Leo is Amazon’s low Earth orbit satellite broadband network. Its mission is to deliver fast, reliable internet to customers and communities around the world. The VP of Production Operations, Amazon Leo is seeking an experienced, multitasking, and self-motivated Lead Executive Assistant. This role requires superior attention to detail, the ability to meet tight deadlines, great organizational skills, and the ability to handle multiple critical requests. A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside the company is important, as is emotional intelligence, kindness, and a good sense of humor. The successful candidate will possess the ability to complete complex tasks and projects quickly with minimal guidance, react with appropriate urgency to situations that require a quick turnaround, take effective action with strong ambiguity, and show grace under pressure. Key job responsibilities • Proactive coordination and engagement with leadership in planning and organizing events, activities, and business cycle calendars. • Management of complex calendar and scheduling requirements. • End-to-end management of security requirements for internal and external visitors. • Tracking and helping drive completion of key deliverables and following up on action items. • Act as a liaison for direct reports. • Drive key team activity logistics such as staff meeting agendas, off-sites, and all-org meetings. • Space planning oversight; management of supporting EA/space administrator. • Travel coordination and expense reimbursement. • Management of special projects as needed. • Have fun at work and help others do the same. Export Control Requirement: Due to applicable export control laws and regulations, candidates must be a U.S. citizen or national, U.S. permanent resident (i.e., current Green Card holder), or lawfully admitted into the U.S. as a refugee or granted asylum. Basic Qualifications: - Experience with Microsoft Office products and applications - High school or equivalent diploma - 5+ years of senior level leadership support experience Preferred Qualifications: - Experience leading process improvements - Experience in a fast-paced, high-tech company - Experience designing processes to maximize efficiency - Experience with end-to-end project management Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status. Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner. Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $66,800/year in our lowest geographic market up to $142,800/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit https://www.aboutamazon.com/workplace/employee-benefits . This position will remain posted until filled. Applicants should apply via our internal or external career site.", "summaryDescription" : "Executive Assistant, Production Operations at Amazon Kuiper Manufacturing Enterprises LLC. Coordinate and engage with leadership in planning events. Organize business cycle calendars", "postedDate" : "2026-06-13T02:50:01.093", "createdAt" : "2026-06-13T02:50:01.093", "lastUpdated" : "2026-06-15T01:38:04.464", "ingestTimestamp" : "2026-06-13T02:50:01.093", "mongoId" : "693c2b9370f0b99d584401cc", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "sourceUrl" : "https://account.amazon.com/jobs/3137573/apply", "salaryAnnualMin" : 66800, "salaryAnnualMax" : 142800, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Emotional intelligence", "Integrity", "Discretion", "Professionalism", "Kindness", "Sense of humor", "End-to-end project management", "Production Operations", "Microsoft Office" ], "skillCount" : 9, "jobCategory" : "operations", "dataQualityScore" : 1.0, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Manufacturing" }, { "id" : "6a21114674d8ee00a0b083ec", "title" : "Executive Assistant - Laser Systems Engineering & Operations Division", "company" : "LLNL", "industry" : "Research", "salary" : { "min" : 115000.0, "max" : 155000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Senior Executive Assistant in Livermore, CA, adjusted for the technology industry and a large company size." }, "location" : "Livermore, CA, United States", "locations" : [ "Livermore", "CA", "United States" ], "timestamp" : "2026-06-04T20:42:35.221", "fingerprint" : "3d8a700e039c77591785b906dff05e9c2333b0d70345dc5ed9a34cbc0c0602b3", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/LLNL/3743990013448686-executive-assistant-laser-systems-engineering-operations-division", "externalId" : "3743990013448686", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Livermore", "state" : "California", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "37.6820583,-121.7680530" } ], "locationText" : "Livermore, California, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 2, "experienceMaxYears" : 5, "experienceLevel" : "mid", "technicalSkills" : "Microsoft Office", "professionalSkills" : [ "Executive support", "Administrative operations", "Business operations", "Organizational coordination" ], "hardSkillsList" : [ "Calendar management", "Document preparation", "Information management", "Budget administration" ], "softSkillsList" : [ "Discretion", "Tact", "Diplomacy", "Judgment" ], "hardSkills" : [ { "name" : "Calendar management", "level" : "intermediate" }, { "name" : "Document preparation", "level" : "intermediate" }, { "name" : "Information management", "level" : "intermediate" }, { "name" : "Budget administration", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Discretion" }, { "name" : "Tact" }, { "name" : "Diplomacy" }, { "name" : "Judgment" } ], "majorSkills" : "Executive support, Calendar management, Confidential information handling", "majorSkillsList" : [ "Executive support", "Calendar management", "Confidential information handling" ], "coreResponsibilities" : "Provide executive assistant support, Manage confidential calendar, Serve as executive point of contact, Interface with senior-level personnel, Organize meetings and events, Prepare documents and communications, Track action items, Arrange domestic and international travel, Conduct research and gather information, Manage confidential files and records, Provide lead administrative coordination, Support workforce actions, Administer budgets, Coordinate budget activities, Perform other duties", "teamCollaboration" : "Division office coordination; Share knowledge with staff", "projectManagementSkills" : [ "Administrative projects" ], "domainKnowledge" : "Laser Systems Engineering; Operations Division", "domainList" : [ "laser-systems-engineering", "operations-division" ], "domainSpecificKnowledge" : [ "Laser Systems Engineering", "Operations Division" ], "toolProficiency" : [ "Microsoft Office" ], "communicationSkills" : "Disseminate information; Communicate direction", "documentationSkills" : "Document finalization; Formatting documents", "problemSolvingSkills" : "Conflict resolution; Handle delicate situations", "specialRequirements" : "U.S. citizenship, Security clearance", "qualificationsBasic" : "Obtain and maintain U.S. DOE Q-level security clearance, Advanced executive assistant support experience, Advanced knowledge of business operations, Advanced experience representing senior management, Advanced communication skills, Experience organizing complex calendars, Experience preparing documents and presentations, Experience managing confidential information, Advanced Microsoft Office experience", "qualificationsPreferred" : "Experience supporting senior leaders in technical organization, Experience coordinating high-visibility meetings, Experience supporting leadership in matrixed organization, Experience with budget tracking, Experience with awards coordination, Experience with office operations support", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Join us and make YOUR mark on the World! Lawrence Livermore National Laboratory (LLNL) has turned bold ideas into world-changing impact advancing science and technology to strengthen U.S. security and promote global stability. Our mission spans four critical national security areas nuclear deterrence, threat preparedness, energy security, and multi-domain defense empowering teams to take on the toughest challenges of today and tomorrow. With a culture built on innovation and operational excellence, LLNL is a place where your expertise can make a real impact. We have an opening for an Executive Assistant to provide advanced executive support to the Laser Systems Engineering and Operations (LSEO) Division Leader and division office leadership team within the Engineering Directorate. LSEO is a large and complex division of more than 700 employees with multiple sections, a broad leadership structure, and extensive internal and external coordination requirements. You will perform a full range of advanced, diverse, and complex executive assistant services in support of the Division Leader, using advanced knowledge of the business, operations, and organization of the area supported, as well as Laboratory organizations. You will independently manage competing priorities, coordinate complex and often confidential activities, and serve as a key point of contact for leadership coordination, communications, meetings, travel, and administrative operations. This position is in the Laser Systems Engineering and Operations (LSEO) Division, within the Engineering Directorate. This position requires full-time on-site presence due to the nature of the work. In this role, you will * Provide advanced executive assistant support to the LSEO Division Leader and division office leadership team. * Independently prioritize and manage the Division Leader’s complex and often confidential calendar, including scheduling, conflict resolution, and alignment of time with leadership priorities. * Serve as the executive point of contact for the Division Leader and communicate, clarify, coordinate, and disseminate information on behalf of the Division Leader. * Interface with senior-level internal and external personnel using discretion, tact, diplomacy, and sound judgment. * Organize and coordinate internal and external meetings, briefings, tours, worksite visits, and special events, including agendas, attendee coordination, logistics, and background materials. * Initiate, compile, coordinate, proof, format, edit, and finalize a variety of confidential and non-confidential documents, correspondence, memoranda, itineraries, agendas, reports, presentations, and formal communications. This also includes preparing presentation, meeting materials, minutes, and leadership support documents. * Track action items and ensure timely follow-through on leadership requests and administrative deliverables. * Arrange domestic and international travel, including authorizations, itineraries, lodging, transportation, and related requirements. * Conduct research, gather information, and coordinate internal and external input on a variety of business, operational, and administrative topics for division leadership. * Manage complex and often confidential files and records in accordance with Laboratory requirements and document handling guidance. * Provide lead administrative coordination within the division office, help establish team priorities, and share knowledge and guidance with other administrative staff. This includes providing input to improve administrative practices and procedures within the division office. * Support workforce actions, surveys, events, onboarding activities, recruitment-related coordination, and other special assignments as needed. * Administer division Employee Relations, Non-Reimbursable, and Recognition and Awards budgets, and coordinate related budget activities. * Perform other duties as assigned. ## Qualifications * Ability to obtain and maintain a U.S. DOE Q-level security clearance which requires U.S. citizenship. * Advanced experience providing executive assistant support to senior management or executives, including coordinating and leading administrative projects. * Advanced knowledge of the business, operations, and organization of the area supported, and knowledge of related Laboratory organizations. * Advanced experience representing senior management to diverse internal and external contacts, communicating direction and coordinating actions on behalf of management. * Advanced experience demonstrating effective communication skills using judgment, tact, and diplomacy to communicate a wide range of urgent and sensitive topics. * Experience independently organizing and coordinating complex and often confidential calendars, meetings, travel, and administrative activities. * Experience preparing, editing, and finalizing a wide variety of documents, presentations, reports, and communications. * Experience managing sensitive and confidential information and records with discretion and in accordance with applicable requirements. * Advanced experience with Microsoft Office and other software tools used to prepare presentations, reports, and communications. * Demonstrated ability to work independently, handle unusual and delicate situations, and exercise sound judgment with minimal guidance. Qualifications We Desire * Experience supporting senior leaders in a large, complex technical or operational organization. * Experience coordinating high-visibility meetings, visits, events, and travel involving multiple stakeholders. * Experience supporting leadership teams in a matrixed organization with competing priorities and frequent schedule changes. * Experience with budget tracking, awards and recognition coordination, and office operational support. * Experience providing lead coordination or mentorship within an administrative team. * Knowledge of LLNL administrative practices, systems, and organizational structure. Pay Range $94,560 - $115,728 Annually This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee’s position within the salary range will be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. ## Additional Information #LI-Onsite Position Information This is a Career Indefinite position, open to Lab employees and external candidates. Why Lawrence Livermore National Laboratory? * Included in 2026 Best Places to Work by Glassdoor! * Flexible [Benefits Package](https://www.llnl.gov/join-our-team/culture/benefits) * 401(k) * Relocation Assistance * Education Reimbursement Program Flexible schedules (depending on project needs) * Our values - visit [https://www.llnl.gov/inclusion/our-values](https://www.llnl.gov/diversity/our-values) Security Clearance This position requires a Department of Energy (DOE) Q-level clearance. If you are selected, we will initiate a Federal background investigation to determine if you meet eligibility requirements for access to classified information or matter. Also, all L or Q cleared employees are subject to random drug testing. Q-level clearance requires U.S. citizenship. Pre-Employment Drug Test External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor. Wireless and Medical Devices Per the Department of Energy (DOE), Lawrence Livermore National Laboratory must meet certain restrictions with the use and/or possession of mobile devices in Limited Areas. Depending on your job duties, you may be required to work in a Limited Area where you are not permitted to have a personal and/or laboratory mobile device in your possession. This includes, but not limited to cell phones, tablets, fitness devices, wireless headphones, and other Bluetooth/wireless enabled devices. If you use a medical device, which pairs with a mobile device, you must still follow the rules concerning the mobile device in individual sections within Limited Areas. Sensitive Compartmented Information Facilities require separate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas, Secure Space and Transit/Buffer Space within buildings. How to identify fake job advertisements Please be aware of recruitment scams where people or entities are misusing the name of Lawrence Livermore National Laboratory (LLNL) to post fake job advertisements. LLNL never extends an offer without a personal interview and will never charge a fee for joining our company. All current job openings are displayed on the Career Page under “Find Your Job” of our website. If you have encountered a job posting or have been approached with a job offer that you suspect may be fraudulent, we strongly recommend you do not respond. To learn more about recruitment scams: Equal Employment Opportunity We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws. Reasonable Accommodation Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory. If you need a reasonable accommodation during the application or the recruiting process, please use our [online form](https://www.llnl.gov/join-our-team/careers/accessibility) to submit a request. California Privacy Notice The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed [here](https://www.llnl.gov/join-our-team/careers/privacy-statement).", "summaryDescription" : "Executive Assistant - Laser Systems Engineering & Operations Division at LLNL. Skills: Executive support, Calendar management, Confidential information handling. Provide executive assistant support. Manage confidential calendar", "postedDate" : "2026-06-03T15:40:23.000", "createdAt" : "2026-06-04T10:24:38.029", "lastUpdated" : "2026-06-04T20:42:35.221", "ingestTimestamp" : "2026-06-04T10:24:38.029", "mongoId" : "6a21114674d8ee00a0b083ec", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 115000, "salaryAnnualMax" : 155000, "salaryBand" : "100k-150k", "hasSalary" : true, "allSkills" : [ "Calendar management", "Document preparation", "Information management", "Budget administration", "Discretion", "Tact", "Diplomacy", "Judgment", "Executive support", "Confidential information handling", "Administrative operations", "Business operations", "Organizational coordination", "Administrative projects", "Laser Systems Engineering", "Operations Division", "Microsoft Office" ], "skillCount" : 17, "jobCategory" : "engineering", "jobSubcategory" : "engineering", "dataQualityScore" : 1.0, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true }, { "id" : "6a21023d74d8ee00a0ac4d2b", "title" : "Executive Assistant - Laser Systems Engineering & Operations Division", "company" : "LLNL", "industry" : "Research", "salary" : { "min" : 105000.0, "max" : 145000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Senior Executive Assistant in Livermore, CA, adjusted for the technology industry and a large company size." }, "location" : "Livermore, CA, United States", "locations" : [ "Livermore", "CA", "United States" ], "timestamp" : "2026-06-04T08:07:51.875", "fingerprint" : "9bce509317ac5c15c18547d347a9790dd67e5fea1c234303daa31c0fe7399832", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/LLNL/3743990013448686-executive-assistant-laser-systems-engineering-operations-division", "externalId" : "3743990013448686", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Livermore", "state" : "California", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "37.6820583,-121.7680530" } ], "locationText" : "Livermore, California, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 2, "experienceMaxYears" : 5, "experienceLevel" : "mid", "technicalSkills" : "Microsoft Office", "professionalSkills" : [ "Executive support", "Administrative operations", "Business operations", "Organizational knowledge" ], "hardSkillsList" : [ "Document preparation", "Record management", "Budget administration" ], "softSkillsList" : [ "Discretion", "Tact", "Diplomacy", "Judgment" ], "hardSkills" : [ { "name" : "Document preparation", "level" : "intermediate" }, { "name" : "Record management", "level" : "intermediate" }, { "name" : "Budget administration", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Discretion" }, { "name" : "Tact" }, { "name" : "Diplomacy" }, { "name" : "Judgment" } ], "majorSkills" : "Executive assistant support, Calendar management, Meeting coordination", "majorSkillsList" : [ "Executive assistant support", "Calendar management", "Meeting coordination" ], "coreResponsibilities" : "Provide advanced executive assistant support to the LSEO, Independently prioritize and manage the Division Leader’s complex, Schedule meetings, Resolve calendar conflicts, Align time with leadership priorities, Serve as the executive point of contact for, Communicate information on behalf of the Division Leader, Clarify information on behalf of the Division Leader, Coordinate information on behalf of the Division Leader, Disseminate information on behalf of the Division Leader, Interface with senior-level internal and external personnel, Organize internal meetings, Organize external meetings, Coordinate internal meetings, Coordinate external meetings, Organize briefings, Coordinate briefings, Organize tours, Coordinate tours, Organize worksite visits, Coordinate worksite visits, Organize special events, Coordinate special events, Prepare agendas, Coordinate attendees, Coordinate logistics, Prepare background materials, Initiate documents, Compile documents, Coordinate documents, Proof documents, Format documents, Edit documents, Finalize documents, Prepare presentation materials, Prepare meeting materials, Prepare minutes, Prepare leadership support documents, Track action items, Ensure timely follow-through on leadership requests, Ensure timely follow-through on administrative deliverables, Arrange domestic travel, Arrange international travel, Arrange authorizations for travel, Arrange itineraries for travel, Arrange lodging for travel, Arrange transportation for travel, Arrange related travel requirements, Conduct research on business topics, Conduct research on operational topics, Conduct research on administrative topics, Gather information on business topics, Gather information on operational topics, Gather information on administrative topics, Coordinate internal input on business topics, Coordinate internal input on operational topics, Coordinate internal input on administrative topics, Coordinate external input on business topics, Coordinate external input on operational topics, Coordinate external input on administrative topics, Manage complex files, Manage confidential files, Manage complex records, Manage confidential records, Provide lead administrative coordination within the division office, Help establish team priorities, Share knowledge with other administrative staff, Provide guidance to other administrative staff, Provide input to improve administrative practices, Provide input to improve administrative procedures, Support workforce actions, Support surveys, Support events, Support onboarding activities, Support recruitment-related coordination, Support other special assignments, Administer division Employee Relations budgets, Administer Non-Reimbursable budgets, Administer Recognition and Awards budgets, Coordinate related budget activities, Perform other duties as assigned", "teamCollaboration" : "Internal coordination; External coordination; Senior-level personnel interface; Division office coordination; Administrative staff knowledge sharing", "projectManagementSkills" : [ "Leading administrative projects" ], "domainKnowledge" : "Laser Systems Engineering; Operations", "domainList" : [ "laser-systems-engineering", "operations" ], "domainSpecificKnowledge" : [ "Laser Systems Engineering", "Operations" ], "communicationSkills" : "Disseminate information; Communicate direction; Coordinate actions; Communicate sensitive topics", "documentationSkills" : "Document finalization; Record management", "problemSolvingSkills" : "Conflict resolution; Sound judgment", "specialRequirements" : "Full-time on-site presence, U. S. DOE Q-level security clearance required, U. S. citizenship required", "qualificationsBasic" : "Ability to obtain and maintain a U. S. DOE Q-level security clearance, U. S. citizenship, Advanced experience providing executive assistant support to senior management or executives, Coordinating and leading administrative projects, Advanced knowledge of the business, operations, and organization of the area supported, Knowledge of related Laboratory organizations, Advanced experience representing senior management to diverse internal and external contacts, Communicating direction and coordinating actions on behalf of management, Advanced experience demonstrating effective communication skills using judgment, tact, and diplomacy, Communicate a wide range of urgent and sensitive topics, Experience independently organizing and coordinating complex and often confidential calendars, Meetings, Travel, Administrative activities, Experience preparing, editing, and finalizing a wide variety of documents, Presentations, Reports, Communications, Experience managing sensitive and confidential information and records with discretion, In accordance with applicable requirements, Advanced experience with Microsoft Office, Other software tools used to prepare presentations, reports, and communications, Demonstrated ability to work independently, Handle unusual and delicate situations, Exercise sound judgment with minimal guidance", "qualificationsPreferred" : "Experience supporting senior leaders in a large, complex technical or operational organization, Experience coordinating high-visibility meetings, visits, events, and travel involving multiple stakeholders, Experience supporting leadership teams in a matrixed organization with competing priorities and frequent schedule changes, Experience with budget tracking, Awards and recognition coordination, Office operational support", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Join us and make YOUR mark on the World! Lawrence Livermore National Laboratory (LLNL) has turned bold ideas into world-changing impact advancing science and technology to strengthen U.S. security and promote global stability. Our mission spans four critical national security areas nuclear deterrence, threat preparedness, energy security, and multi-domain defense empowering teams to take on the toughest challenges of today and tomorrow. With a culture built on innovation and operational excellence, LLNL is a place where your expertise can make a real impact. We have an opening for an Executive Assistant to provide advanced executive support to the Laser Systems Engineering and Operations (LSEO) Division Leader and division office leadership team within the Engineering Directorate. LSEO is a large and complex division of more than 700 employees with multiple sections, a broad leadership structure, and extensive internal and external coordination requirements. You will perform a full range of advanced, diverse, and complex executive assistant services in support of the Division Leader, using advanced knowledge of the business, operations, and organization of the area supported, as well as Laboratory organizations. You will independently manage competing priorities, coordinate complex and often confidential activities, and serve as a key point of contact for leadership coordination, communications, meetings, travel, and administrative operations. This position is in the Laser Systems Engineering and Operations (LSEO) Division, within the Engineering Directorate. This position requires full-time on-site presence due to the nature of the work. In this role, you will * Provide advanced executive assistant support to the LSEO Division Leader and division office leadership team. * Independently prioritize and manage the Division Leader’s complex and often confidential calendar, including scheduling, conflict resolution, and alignment of time with leadership priorities. * Serve as the executive point of contact for the Division Leader and communicate, clarify, coordinate, and disseminate information on behalf of the Division Leader. * Interface with senior-level internal and external personnel using discretion, tact, diplomacy, and sound judgment. * Organize and coordinate internal and external meetings, briefings, tours, worksite visits, and special events, including agendas, attendee coordination, logistics, and background materials. * Initiate, compile, coordinate, proof, format, edit, and finalize a variety of confidential and non-confidential documents, correspondence, memoranda, itineraries, agendas, reports, presentations, and formal communications. This also includes preparing presentation, meeting materials, minutes, and leadership support documents. * Track action items and ensure timely follow-through on leadership requests and administrative deliverables. * Arrange domestic and international travel, including authorizations, itineraries, lodging, transportation, and related requirements. * Conduct research, gather information, and coordinate internal and external input on a variety of business, operational, and administrative topics for division leadership. * Manage complex and often confidential files and records in accordance with Laboratory requirements and document handling guidance. * Provide lead administrative coordination within the division office, help establish team priorities, and share knowledge and guidance with other administrative staff. This includes providing input to improve administrative practices and procedures within the division office. * Support workforce actions, surveys, events, onboarding activities, recruitment-related coordination, and other special assignments as needed. * Administer division Employee Relations, Non-Reimbursable, and Recognition and Awards budgets, and coordinate related budget activities. * Perform other duties as assigned. ## Qualifications * Ability to obtain and maintain a U.S. DOE Q-level security clearance which requires U.S. citizenship. * Advanced experience providing executive assistant support to senior management or executives, including coordinating and leading administrative projects. * Advanced knowledge of the business, operations, and organization of the area supported, and knowledge of related Laboratory organizations. * Advanced experience representing senior management to diverse internal and external contacts, communicating direction and coordinating actions on behalf of management. * Advanced experience demonstrating effective communication skills using judgment, tact, and diplomacy to communicate a wide range of urgent and sensitive topics. * Experience independently organizing and coordinating complex and often confidential calendars, meetings, travel, and administrative activities. * Experience preparing, editing, and finalizing a wide variety of documents, presentations, reports, and communications. * Experience managing sensitive and confidential information and records with discretion and in accordance with applicable requirements. * Advanced experience with Microsoft Office and other software tools used to prepare presentations, reports, and communications. * Demonstrated ability to work independently, handle unusual and delicate situations, and exercise sound judgment with minimal guidance. Qualifications We Desire * Experience supporting senior leaders in a large, complex technical or operational organization. * Experience coordinating high-visibility meetings, visits, events, and travel involving multiple stakeholders. * Experience supporting leadership teams in a matrixed organization with competing priorities and frequent schedule changes. * Experience with budget tracking, awards and recognition coordination, and office operational support. * Experience providing lead coordination or mentorship within an administrative team. * Knowledge of LLNL administrative practices, systems, and organizational structure. Pay Range $94,560 - $115,728 Annually This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee’s position within the salary range will be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. ## Additional Information #LI-Onsite Position Information This is a Career Indefinite position, open to Lab employees and external candidates. Why Lawrence Livermore National Laboratory? * Included in 2026 Best Places to Work by Glassdoor! * Flexible [Benefits Package](https://www.llnl.gov/join-our-team/culture/benefits) * 401(k) * Relocation Assistance * Education Reimbursement Program Flexible schedules (depending on project needs) * Our values - visit [https://www.llnl.gov/inclusion/our-values](https://www.llnl.gov/diversity/our-values) Security Clearance This position requires a Department of Energy (DOE) Q-level clearance. If you are selected, we will initiate a Federal background investigation to determine if you meet eligibility requirements for access to classified information or matter. Also, all L or Q cleared employees are subject to random drug testing. Q-level clearance requires U.S. citizenship. Pre-Employment Drug Test External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor. Wireless and Medical Devices Per the Department of Energy (DOE), Lawrence Livermore National Laboratory must meet certain restrictions with the use and/or possession of mobile devices in Limited Areas. Depending on your job duties, you may be required to work in a Limited Area where you are not permitted to have a personal and/or laboratory mobile device in your possession. This includes, but not limited to cell phones, tablets, fitness devices, wireless headphones, and other Bluetooth/wireless enabled devices. If you use a medical device, which pairs with a mobile device, you must still follow the rules concerning the mobile device in individual sections within Limited Areas. Sensitive Compartmented Information Facilities require separate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas, Secure Space and Transit/Buffer Space within buildings. How to identify fake job advertisements Please be aware of recruitment scams where people or entities are misusing the name of Lawrence Livermore National Laboratory (LLNL) to post fake job advertisements. LLNL never extends an offer without a personal interview and will never charge a fee for joining our company. All current job openings are displayed on the Career Page under “Find Your Job” of our website. If you have encountered a job posting or have been approached with a job offer that you suspect may be fraudulent, we strongly recommend you do not respond. To learn more about recruitment scams: Equal Employment Opportunity We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws. Reasonable Accommodation Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory. If you need a reasonable accommodation during the application or the recruiting process, please use our [online form](https://www.llnl.gov/join-our-team/careers/accessibility) to submit a request. California Privacy Notice The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed [here](https://www.llnl.gov/join-our-team/careers/privacy-statement).", "summaryDescription" : "Executive Assistant - Laser Systems Engineering & Operations Division at LLNL. Skills: Executive assistant support, Calendar management, Meeting coordination. Provide advanced executive assistant support to the LSEO. Independently prioritize and manage the Division Leader’s complex", "postedDate" : "2026-06-03T15:40:23.000", "createdAt" : "2026-06-04T07:18:04.206", "lastUpdated" : "2026-06-04T08:07:51.875", "ingestTimestamp" : "2026-06-04T07:18:04.206", "mongoId" : "6a21023d74d8ee00a0ac4d2b", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 105000, "salaryAnnualMax" : 145000, "salaryBand" : "100k-150k", "hasSalary" : true, "allSkills" : [ "Document preparation", "Record management", "Budget administration", "Discretion", "Tact", "Diplomacy", "Judgment", "Executive assistant support", "Calendar management", "Meeting coordination", "Executive support", "Administrative operations", "Business operations", "Organizational knowledge", "Leading administrative projects", "Laser Systems Engineering", "Operations" ], "skillCount" : 17, "jobCategory" : "engineering", "jobSubcategory" : "engineering", "dataQualityScore" : 1.0, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true }, { "id" : "6a2c7ae874d8ee00a09475a3", "title" : "Laser Welding Engineer", "company" : "Gotion, Inc.", "industry" : "Manufacturing", "salary" : { "min" : 85000.0, "max" : 115000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Mid-level Laser Welding Engineer in Manteno, United States, adjusted for industry and company size." }, "location" : "Manteno, Illinois, United States", "locations" : [ "Manteno", "Illinois", "United States" ], "timestamp" : "2026-06-15T07:57:27.022", "fingerprint" : "89581fc15d12d2b9c6460e4fcf55124e68a54261550d4bcb5267e7d3259b0b72", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/gotion/jobs/7924140002", "externalId" : "7924140002", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Manteno", "state" : "Illinois", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "41.2501677,-87.8326423" } ], "locationText" : "Manteno, Illinois, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "experienceMinYears" : 3, "technicalSkills" : "Laser welding", "hardSkillsList" : [ "Welding parameters", "Defect analysis", "Tensile testing", "Metallographic analysis" ], "hardSkills" : [ { "name" : "Welding parameters", "level" : "intermediate" }, { "name" : "Defect analysis", "level" : "intermediate" }, { "name" : "Tensile testing", "level" : "intermediate" }, { "name" : "Metallographic analysis", "level" : "intermediate" } ], "majorSkills" : "Laser welding, Process optimization", "majorSkillsList" : [ "Laser welding", "Process optimization" ], "coreResponsibilities" : "Develop laser welding processes, Debug laser welding processes, Optimize laser welding processes, Define welding parameters, Maintain welding parameters, Evaluate welding quality, Conduct defect analysis, Support equipment installation, Support FAT/SAT, Support mass production launch, Resolve welding defects, Collaborate with equipment teams, Collaborate with quality teams, Collaborate with production teams, Improve welding yield, Improve process stability, Prepare welding process documentation, Prepare technical reports", "teamCollaboration" : "Equipment teams; Quality teams; Production teams", "domainKnowledge" : "Battery cell manufacturing; Lithium batteries; Electric vehicle technology; Energy storage technology", "domainList" : [ "battery-cell-manufacturing", "lithium-batteries", "electric-vehicle-technology", "energy-storage-technology" ], "domainSpecificKnowledge" : [ "Battery cell manufacturing", "Lithium batteries", "Electric vehicle technology", "Energy storage technology" ], "documentationSkills" : "Welding process documentation; Technical reports", "problemSolvingSkills" : "Problem-solving; Analytical skills; Troubleshooting welding defects", "outcomesObjectives" : "High-quality welds; Improve welding yield; Process stability", "qualificationsBasic" : "Bachelor's degree or above, 3 years of experience, Laser welding process engineering, Fiber laser systems, Laser welding principles, On-site problem-solving, Analytical skills", "qualificationsPreferred" : "Experience welding aluminum, Experience welding copper, Experience welding nickel, Experience welding similar materials", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Gotion Inc. is based in Silicon Valley, CA, currently building a Manufacturing facility in Manteno, IL and has R&D centers in Ohio, China, Japan and Europe. We innovate in the next generation electric vehicle and energy storage technologies (lithium batteries and related systems) with the aim to accelerate electrified transportation and achieve sustainable development. Gotion is powered by a leading power battery technology company that provides solutions for vehicles including the world's first mass commercial e-bus route. Gotion is a career destination - we are not simply attempting to just fill another job, but to pursue a dream of global green energy together! We offer outstanding opportunities to individuals seeking an exciting and challenging working environment. Everyone is highly valued and plays a vital role in the growth of our organization. Job Title: Laser Welding Engineer Location: Manteno, IL Job Type: Full-Time Job Summary: The Laser Welding Engineer will play a critical role in developing and optimizing welding processes for Gotion’s 40GW battery cell facility. This position focuses on ensuring high-quality welds for battery components, such as cell casings and electrical connections, using advanced welding technologies. The ideal candidate will have expertise in both manual and robotic welding techniques to support large-scale production. Key Responsibilities: Responsibilities Develop, debug, and continuously optimize laser welding processes. Define and maintain welding parameters such as power, speed, frequency, and focal position. Evaluate welding quality and conduct defect analysis, including appearance inspection, tensile testing, and metallographic analysis. Support laser welding equipment installation, FAT/SAT, and mass production launch. Resolve welding defects such as weak welds, spatter, burn-through, and other welding-related issues. Collaborate with equipment, quality, and production teams to improve welding yield and process stability. Prepare welding process documentation and related technical reports. Qualifications Bachelor’s degree or above in Mechanical Engineering, Materials Science, Automation, or related fields. Minimum of 3 years of experience in laser welding process engineering. Familiar with fiber laser systems and laser welding principles. Experience welding aluminum, copper, nickel, or similar materials is a plus. Strong on-site problem-solving and analytical skills. The U. S. base salary range for this full-time position is $80k –$120k, plus eligibility for bonus and benefits. Our salary ranges are determined by factors such as the role, level, and geographic location. The range listed in the job posting represents the minimum and maximum target salaries for this position across all U. S. locations. Actual compensation within the range will be influenced by the specific work location, along with factors such as job-related skills, experience, and relevant education or training. Your recruiter will provide more details about the specific salary range for your preferred location during the hiring process. Please note that the listed compensation reflects the base salary only and does not include bonus or benefits. Gotion Inc. is proud to be an equal opportunity employer. We are dedicated to fostering a diverse workforce that reflects the communities we serve, cultivating a culture of inclusion and belonging, and ensuring equal employment opportunities for all. We provide equal opportunity to all individuals regardless of race, creed, color, religion, gender, sexual orientation, gender identity or expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or related conditions (including breastfeeding), parental status, criminal histories consistent with legal requirements, or any other characteristic protected by law. At Gotion Inc., we strive to create an environment where everyone feels valued, respected, and empowered to thrive.", "summaryDescription" : "Laser Welding Engineer at Gotion, Inc.. Skills: Laser welding, Process optimization. Develop laser welding processes. Debug laser welding processes", "postedDate" : "2026-06-13T20:57:32.976", "createdAt" : "2026-06-13T20:57:32.976", "lastUpdated" : "2026-06-15T07:57:27.022", "ingestTimestamp" : "2026-06-13T20:57:32.976", "mongoId" : "6a2c7ae874d8ee00a09475a3", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 85000, "salaryAnnualMax" : 115000, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ "Welding parameters", "Defect analysis", "Tensile testing", "Metallographic analysis", "Laser welding", "Process optimization", "Battery cell manufacturing", "Lithium batteries", "Electric vehicle technology", "Energy storage technology" ], "skillCount" : 10, "jobCategory" : "engineering", "jobSubcategory" : "software", "seniorityLevel" : "Mid", "dataQualityScore" : 0.8888889, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Manufacturing", "llmIndustryConfidence" : 0.95 }, { "id" : "6a306722f292fd229cfb98c9", "title" : "Executive Assistant", "company" : "Trivelta", "industry" : "Technology", "salary" : { "min" : 480000.0, "max" : 720000.0, "currency" : "MXN", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Mid-Senior Executive Assistant in Monterrey, Mexico, adjusted for the technology industry and full-time employment." }, "location" : "Monterrey, Nuevo León, Mexico", "locations" : [ "Monterrey", "Nuevo León", "Mexico" ], "timestamp" : "2026-06-16T09:23:55.020", "fingerprint" : "1254fea2e7a892430f3b84f925b4eeafe6a6968c2929fc993934f2ae4d45842d", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/trivelta/jobs/4089365009", "externalId" : "4089365009", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Monterrey", "state" : "Nuevo León", "country" : "Mexico", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "25.6802019,-100.3152580" } ], "locationText" : "Monterrey, Nuevo León, Mexico", "employmentType" : "FULL_TIME", "experienceMinYears" : 4, "experienceMaxYears" : 10, "experienceLevel" : "Senior", "coreResponsibilities" : "Manage complex executive calendars, Serve as liaison between executives and parties, Maintain clear communication, Maintain professional communication, Draft executive communications, Review executive communications, Manage executive communications, Coordinate domestic travel, Coordinate international travel, Track key initiatives, Track action items, Follow up on action items, Prepare executives for meetings, Assemble agendas, Assemble briefing materials, Capture meeting minutes, Capture action items, Distribute follow ups, Handle confidential information, Facilitate cross-functional coordination, Streamline communication, Improve operational workflows, Maintain structured digital documentation, Maintain physical records, Identify process improvements, Implement process improvements", "teamCollaboration" : "Cross-functional coordination; Global teams", "toolProficiency" : [ "Google Workspace", "Microsoft Office" ], "communicationSkills" : "Executive communications; Clear communication; Professional communication", "documentationSkills" : "Digital documentation; Physical records", "qualificationsBasic" : "4+ years supporting C-suite executives, Proficiency with Google Workspace, Proficiency with Microsoft Office, Excellent written communication skills, Excellent verbal communication skills, Exceptional organizational skills, Exceptional time management skills, Attention to detail, Ability to prioritize competing demands, Ability to operate independently", "qualificationsPreferred" : "Additional languages are a plus", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Trivelta builds the technology that powers modern, social-first gaming experiences. Through our proprietary sportsbook and casino engine, we enable partners to launch fully branded, legally compliant gaming products that combine real social interaction, predictive gameplay, and casino entertainment in one unified experience. Headquartered in Boston with operations in Monterrey, Barcelona, and Atlanta, we are scaling rapidly and building a team passionate about redefining how people play, socialize, and connect. We are looking for a highly strategic, detail-oriented, and proactive Executive Assistant to support our executive leadership team. This role is a crucial partnership to leadership, responsible not only for optimizing day-to-day operations but also driving organizational efficiency, ensuring alignment across global teams, and enabling executives to focus on high-impact priorities. The ideal candidate thrives in a dynamic fast paced environment, demonstrates exceptional discretion, anticipates the executive needs with precision,and accuracy Responsibilities: Own and strategically manage complex executive calendars, ensuring alignment with company priorities. Serve as a trusted liaison between executives and internal and external parties, maintaining clear and professional communication. Draft, review, and manage executive communications, including emails, presentations, and reports. Coordinate domestic and international travel, including itineraries, any travel related documents and all logistics. Track key initiatives, action items, and deadlines; proactively follow up to ensure you’re aligned with your executive and company goals. Prepare executives for meeting by assembling agendas, briefing materials, and relevant context; ability to capture meeting minutes/action items and distribute follow ups as needed. Handle highly sensitive and confidential information with professionalism and discretion. Facilitate cross-functional coordination across global teams, helping streamline communication and improve operational workflows. Maintain structured digital documentation and physical records. Identify and implement process improvements that enhance executive and organizational effectiveness. Qualifications: 4+ years of experience supporting C-suite executives in a fast-paced or high growth environment. Strong proficiency with Google Workspace and Microsoft Office. Excellent written and verbal communication skills. Exceptional organizational and time management skills with strong attention to detail. Demonstrated ability to prioritize competing demands and operate independently. Skills additional languages are a plus. This position is onsite at our Monterrey, MX .", "summaryDescription" : "Executive Assistant at Trivelta. Manage complex executive calendars. Serve as liaison between executives and parties", "postedDate" : "2026-06-15T23:23:58.004", "createdAt" : "2026-06-15T23:23:58.004", "lastUpdated" : "2026-06-16T09:23:55.020", "ingestTimestamp" : "2026-06-15T23:23:58.004", "mongoId" : "6a306722f292fd229cfb98c9", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "200k+", "hasSalary" : false, "allSkills" : [ "Google Workspace", "Microsoft Office" ], "skillCount" : 2, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 1.0, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c5e4574d8ee00a08e2a32", "title" : "Executive Assistant - Strategy & Operations", "company" : "Civil Science", "industry" : "Engineering", "salary" : { "min" : 115000.0, "max" : 165000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "The estimation is based on the market baseline for an Executive Assistant in the United States, adjusted for executive seniority, the engineering industry, and the specific location of Saint George." }, "location" : "Saint George, Utah, United States", "locations" : [ "Saint George", "Utah", "United States" ], "timestamp" : "2026-06-14T19:10:06.004", "fingerprint" : "081618a7920e3d2d5cedc24fb2de1fb0d4d899373a077d2de8019806f1aeebab", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/civilscience/jobs/5163454007", "externalId" : "5163454007", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Saint George", "state" : "Utah", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "37.1099098,-113.5936572" } ], "locationText" : "Saint George, Utah, United States", "employmentType" : "FULL_TIME", "technicalSkills" : "PowerPoint", "professionalSkills" : [ "Office management", "Project coordination", "Budgeting", "Expense management" ], "hardSkillsList" : [ "Financial coordination" ], "softSkillsList" : [ "Organized", "Professional" ], "hardSkills" : [ { "name" : "Financial coordination", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Organized" }, { "name" : "Professional" } ], "majorSkills" : "Strategy, Operations", "majorSkillsList" : [ "Strategy", "Operations" ], "coreResponsibilities" : "Support C-suite executives, Support Presidents, Support Boards of Directors, Coordinate projects", "domainKnowledge" : "Engineering; Consulting; Professional services", "domainList" : [ "engineering", "consulting", "professional-services" ], "domainSpecificKnowledge" : [ "Engineering", "Consulting", "Professional services" ], "toolProficiency" : [ "Asana", "Canva", "Zoom" ], "continuousLearning" : "Tuition reimbursement", "specialRequirements" : "Valid driver's license, Criminal background check, Driving record review", "workSiteFlexibility" : "Onsite", "rawDescription" : "Civil Science is seeking a highly organized, professional, and proactive Executive Assistant, Strategy experience with tools such as Asana, Canva, enterprise chat platforms, PowerPoint, and Zoom is helpful. Preferred Qualifications Experience supporting C-suite executives, Presidents, or Boards of Directors Background in operations, office management, or cross-functional project coordination Experience with budgeting, expense management, or financial coordination Experience in engineering, consulting, or other professional services environments Why Join Civil Science? Ownership in Your Future: At Civil Science, we’re proud to be a 100% employee-owned firm. Through our Employee Stock Ownership Plan (ESOP), you’ll have the chance to grow your career and save for retirement. Room to Grow: Say goodbye to corporate red tape. Our agile structure empowers you to take ownership of projects, explore new roles, and accelerate your career. Work-Life Harmony: Your time outside of work matters. We offer flexibility to ensure your career complements your personal life. Comprehensive Benefits (Fulltime Employees): Enjoy three weeks of PTO, eight holidays, medical, dental, vision, life insurance, short/long-term disability, tuition reimbursement, and a 401K plan. About Civil Science Civil Science isn’t just another engineering firm—we’re a 100% employee-owned company with over 40 years of expertise and a bold vision for the future. Our team of talented engineers, surveyors, planners, and technicians partners with clients across the public and private sectors to deliver innovative and impactful solutions. At Civil Science, we believe in investing in our people. As an employee-owner, you’ll enjoy unmatched opportunities for leadership, mentorship, and career growth, all within a culture that values collaboration, excellence, and entrepreneurial spirit. If you’re ready to join a firm that’s shaping the future of civil engineering, we’d love to have you on our team! Candidates must have a valid driver’s license and be able to pass both a criminal background check and driving record review. Civil Science evaluates and determines on a case-by-case basis whether it is willing to sponsor an individual to receive a temporary or permanent work visa (e.g., E-3, H-1B, H-1B1, or TN visa status). Civil Science provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.", "summaryDescription" : "Executive Assistant - Strategy & Operations at Civil Science. Skills: Strategy, Operations. Support C-suite executives. Support Presidents", "postedDate" : "2026-06-12T22:00:22.316", "createdAt" : "2026-06-12T22:00:22.316", "lastUpdated" : "2026-06-14T19:10:06.004", "ingestTimestamp" : "2026-06-12T22:00:22.316", "mongoId" : "6a2c5e4574d8ee00a08e2a32", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 115000, "salaryAnnualMax" : 165000, "salaryBand" : "100k-150k", "hasSalary" : true, "allSkills" : [ "Financial coordination", "Organized", "Professional", "Strategy", "Operations", "Office management", "Project coordination", "Budgeting", "Expense management", "Engineering", "Consulting", "Professional services", "Asana", "Canva", "Zoom" ], "skillCount" : 15, "jobCategory" : "other", "jobSubcategory" : "admin", "dataQualityScore" : 0.8888889, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Engineering" }, { "id" : "6a2c771674d8ee00a093bb0e", "title" : "executive operations", "company" : "turbopuffer", "industry" : "OPS", "salary" : { "min" : 250000.0, "max" : 400000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for executive operations roles in New York, adjusted for executive seniority and the technology industry." }, "location" : "NYC", "locations" : [ "NYC" ], "timestamp" : "2026-06-16T03:33:18.988", "fingerprint" : "1a45e72dd2425ce26c9ea59fa1b805ec5783fe7b9b8a40d76dbda031f14e0aba", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/turbopuffer/b36af277-2d2a-4a80-887d-ad47b799eeff/application", "externalId" : "b36af277-2d2a-4a80-887d-ad47b799eeff", "industryFunction" : { }, "structuredLocations" : [ { "city" : "New York", "state" : "New York", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "40.7127281,-74.0060152" }, { "city" : "Ottawa", "state" : "Ontario", "country" : "Canada", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "45.4208777,-75.6901106" }, { "city" : "San Francisco", "state" : "California", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "37.7879363,-122.4075201" } ], "locationText" : "New York, New York, United States; Ottawa, Ontario, Canada; San Francisco, California, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 10, "experienceMaxYears" : 99, "experienceLevel" : "Executive", "professionalSkills" : [ "Operations role", "Cross company work" ], "majorSkills" : "Calendar management, Inbox management, Travel planning, Office operations", "majorSkillsList" : [ "Calendar management", "Inbox management", "Travel planning", "Office operations" ], "coreResponsibilities" : "Run point on CTO's calendar, Run point on CTO's travel, Run point on CTO's inbox, Manage high volume schedule, Plan travel end-to-end, Triage CTO's inbox, Partner with CEO's EA, Evolve new hire onboarding process, Plan customer dinners, Plan company offsites, Manage ops for NYC office", "teamCollaboration" : "Cross company work; Partner with CEO's EA", "communicationSkills" : "Represent CTO clearly", "problemSolvingSkills" : "Catch things others miss; Fill gaps", "specialRequirements" : "Occasional travel to Ottawa, Occasional travel to SF", "qualificationsBasic" : "Coordination experience, Managed calendars for senior people, Managed inboxes for senior people, Managed travel for senior people, Juggle multiple senior stakeholders, Catch things others miss, Fill gaps without task being too small, Write well, Represent CTO clearly", "qualificationsPreferred" : "Experience supporting technical founder, Experience supporting engineering leader, Experience at early stage startup", "remoteFriendly" : true, "workSiteFlexibility" : "Hybrid", "rawDescription" : "turbopuffer is looking for an executive assistant to support our CTO and handle ops in our NYC hub. We're scaling fast and need someone who can take the operational load off his plate. We are looking for someone based in NYC to work hybrid in our office downtown with occasional travel to Ottawa and SF. what you'll do: - run point on the CTO's calendar, travel, and inbox - manage a high volume schedule across time zones and competing priorities - plan travel end-to-end: flights, hotels, ground, and itineraries - triage his inbox so nothing important slips by - partner with the CEO's EA on cross company work - evolve new hire onboarding process - plan events like customer dinners and company offsites - manage ops for the NYC office must have: - coordination - you've worked as an EA, chief of staff, or in a similar operations role - you've managed calendars, inboxes, and travel for senior people at high volume - you can juggle multiple senior stakeholders and competing priorities without dropping the ball - judgment: you catch the things others miss - operator: you see the gap and fill it, no task is too small - typist: you write well and can represent the CTO clearly in any thread - human: you build trust quickly nice to have: - prior experience supporting a technical founder or engineering leader - experience at an early stage startup tpuf is hardcore & whimsical. we value: - overstep > understep - show > tell - complexity is earned - showing up as part of our customer’s team - making stuff easy to react to", "summaryDescription" : "executive operations at turbopuffer. Skills: Calendar management, Inbox management, Travel planning, Office operations. Run point on CTO's calendar. Run point on CTO's travel", "createdAt" : "2026-06-14T21:02:43.956", "lastUpdated" : "2026-06-16T03:33:18.988", "ingestTimestamp" : "2026-06-14T21:02:43.956", "mongoId" : "6a2c771674d8ee00a093bb0e", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 250000, "salaryAnnualMax" : 400000, "salaryBand" : "200k+", "hasSalary" : true, "allSkills" : [ "Calendar management", "Inbox management", "Travel planning", "Office operations", "Operations role", "Cross company work" ], "skillCount" : 6, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Executive", "dataQualityScore" : 0.8888889, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a309861f292fd229c0e44ca", "title" : "Laser Production Technician (Starlink)", "company" : "SpaceX", "industry" : "Manufacturing", "salary" : { "min" : 65000.0, "max" : 85000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Entry-level Laser Production Technician in Redmond, United States, adjusted for the technology industry and company size." }, "location" : "Redmond, WA, United States", "locations" : [ "Redmond", "WA", "United States" ], "timestamp" : "2026-06-16T11:50:32.840", "fingerprint" : "a9fc79011adf2e0cdff7598a5afb35e54a552b99a33af09b0b1ca1f06a0e48f8", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://boards.greenhouse.io/spacex/jobs/8591165002?gh_jid=8591165002", "externalId" : "8591165002", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Redmond", "state" : "Washington", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "47.6694141,-122.1238767" } ], "locationText" : "Redmond, Washington, United States", "minimumEducation" : "High School", "experienceMinYears" : 1, "experienceMaxYears" : 2, "experienceLevel" : "Entry", "remoteFriendly" : false, "rawDescription" : "SpaceX was founded under the belief that a future where humanity is out exploring the stars is fundamentally more exciting than one where we are not. Today SpaceX is actively developing the technologies to make this possible, with the ultimate goal of enabling human life on Mars. LASER PRODUCTION TECHNICIAN (STARLINK) One of SpaceX's most ambitious missions to date, the Starlink satellite constellation, is our solution for providing reliable internet worldwide. We are looking for talented technicians to help with the full-scale production of Starlink satellites. If you thrive in a fast-paced, dynamic environment, enjoy solving complex problems with high-impact solutions, and love the challenge of building something from scratch, then this role will be an ideal next step in your career. RESPONSIBILITIES: Build small electrical sub-assemblies by following work instructions precisely to ensure compliance with quality standards. Perform optic assembly processes, including epoxy application, UV curing, and oven curing. Fiber optic splicing and fiber routing. Operate complex automated equipment, including maintenance and some troubleshooting with Engineering guidance. Ensure lab equipment is maintained and calibrated, track calibration schedules. Work effectively in a clean room environment, strictly adhering to all cleanliness protocols. Perform test setups as needed to support developments across several test regimes. Manage schedule priorities and independently executing work to meet company deliverables. BASIC QUALIFICATIONS: High school degree or equivalency certificate. 1+ years of hands on work experience. PREFERRED SKILLS AND EXPERIENCE: 2+ years of experience in an electro-mechanical manufacturing company, a precision manufacturing company, or high-volume manufacturing company. Able to proficiently use a PC, Microsoft Windows, and Microsoft Office suite. Excellent communication and organizational skills. Experience setting up and running tests and experiments. Associate degree. Ability to read, interpret, and work from layout drawings, mechanical drawings, assembly procedures, schematics, engineering drawings, and parts lists. ADDITIONAL REQUIREMENTS: Willing to work all shifts, overtime and weekends as needed. Estimated shift times 1st shift: 6:00 AM – 4:15 PM; 2nd shift: 4:00 PM – 2:15 AM. Standing for long periods of time, bending, grasping, sitting, pulling, pushing, stooping, and stretching may be required to perform the functions of this position. Able to lift up to 25lbs. unassisted. COMPENSATION AND BENEFITS: Pay range: Level 1: $22.00 - $26.50/hour Level 2: $25.50 - $31.00/hour Level 3: $29.50 - $37.00/hour Your actual level and base salary will be determined on a case-by-case basis and may vary based on the following considerations: job-related knowledge and skills, education, and experience. Base salary is just one part of your total rewards package at SpaceX. You may also be eligible for long-term incentives, in the form of company stock, stock options, or long-term cash awards, as well as potential discretionary bonuses and the ability to purchase additional stock at a discount through an Employee Stock Purchase Plan. You will also receive access to comprehensive medical, vision, and dental coverage, access to a 401(k) retirement plan, short and long-term disability insurance, life insurance, paid parental leave, and various other discounts and perks. You may also accrue 3 weeks of paid vacation and will be eligible for 10 or more paid holidays per year. Employees in Washington State accrue paid sick time in compliance with state and federal law. Company shuttles are offered to employees for roundtrip travel from select Seattle locations to the SpaceX Redmond office Monday to Friday. ITAR REQUIREMENTS: To conform to U. S. Government export regulations, applicant must be a (i) U. S. citizen or national, (ii) U. S. lawful, permanent resident (aka green card holder), (iii) Refugee under 8 U.S. C. § 1157, or (iv) Asylee under 8 U.S. C. § 1158, or be eligible to obtain the required authorizations from the U. S. Department of State. Learn more about the ITAR here. SpaceX is an Equal Opportunity Employer; employment with SpaceX is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status. Applicants wishing to view a copy of SpaceX’s Affirmative Action Plan for veterans and individuals with disabilities, or applicants requiring reasonable accommodation to the application/interview process should reach out to EEOCompliance@spacex.com.", "summaryDescription" : "Laser Production Technician (Starlink) at SpaceX", "postedDate" : "2026-06-16T03:16:33.439", "createdAt" : "2026-06-16T03:16:33.439", "lastUpdated" : "2026-06-16T11:50:32.840", "ingestTimestamp" : "2026-06-16T03:16:33.439", "mongoId" : "6a309861f292fd229c0e44ca", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 65000, "salaryAnnualMax" : 85000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "engineering", "jobSubcategory" : "software", "seniorityLevel" : "Entry", "dataQualityScore" : 0.7777778, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a309861f292fd229c0e44c8", "title" : "Laser Production Technician (Starlink)", "company" : "SpaceX", "salary" : { "min" : 65000.0, "max" : 85000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Junior Laser Production Technician in Redmond, United States, adjusted for industry and company size." }, "location" : "Redmond, WA, United States", "locations" : [ "Redmond", "WA", "United States" ], "timestamp" : "2026-06-16T12:11:53.826", "fingerprint" : "da11599e18190368ed61950b8a2e85860c29fac76aca80fced2e6170a0587730", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://boards.greenhouse.io/spacex/jobs/8591166002?gh_jid=8591166002", "externalId" : "8591166002", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Redmond", "state" : "Washington", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "47.6694141,-122.1238767" } ], "locationText" : "Redmond, Washington, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "High School", "experienceMinYears" : 1, "remoteFriendly" : false, "rawDescription" : "SpaceX was founded under the belief that a future where humanity is out exploring the stars is fundamentally more exciting than one where we are not. Today SpaceX is actively developing the technologies to make this possible, with the ultimate goal of enabling human life on Mars. LASER PRODUCTION TECHNICIAN (STARLINK) One of SpaceX's most ambitious missions to date, the Starlink satellite constellation, is our solution for providing reliable internet worldwide. We are looking for talented technicians to help with the full-scale production of Starlink satellites. If you thrive in a fast-paced, dynamic environment, enjoy solving complex problems with high-impact solutions, and love the challenge of building something from scratch, then this role will be an ideal next step in your career. RESPONSIBILITIES: Build small electrical sub-assemblies by following work instructions precisely to ensure compliance with quality standards. Perform optic assembly processes, including epoxy application, UV curing, and oven curing. Fiber optic splicing and fiber routing. Operate complex automated equipment, including maintenance and some troubleshooting with Engineering guidance. Ensure lab equipment is maintained and calibrated, track calibration schedules. Work effectively in a clean room environment, strictly adhering to all cleanliness protocols. Perform test setups as needed to support developments across several test regimes. Manage schedule priorities and independently executing work to meet company deliverables. BASIC QUALIFICATIONS: High school degree or equivalency certificate. 1+ years of hands on work experience. PREFERRED SKILLS AND EXPERIENCE: 2+ years of experience in an electro-mechanical manufacturing company, a precision manufacturing company, or high-volume manufacturing company. Able to proficiently use a PC, Microsoft Windows, and Microsoft Office suite. Excellent communication and organizational skills. Experience setting up and running tests and experiments. Associate degree. Ability to read, interpret, and work from layout drawings, mechanical drawings, assembly procedures, schematics, engineering drawings, and parts lists. ADDITIONAL REQUIREMENTS: Willing to work all shifts, overtime and weekends as needed. Estimated shift times 1st shift: 6:00 AM – 4:15 PM; 2nd shift: 4:00 PM – 2:15 AM. Standing for long periods of time, bending, grasping, sitting, pulling, pushing, stooping, and stretching may be required to perform the functions of this position. Able to lift up to 25lbs. unassisted. COMPENSATION AND BENEFITS: Pay range: Level 1: $22.00 - $26.50/hour Level 2: $25.50 - $31.00/hour Level 3: $29.50 - $37.00/hour Your actual level and base salary will be determined on a case-by-case basis and may vary based on the following considerations: job-related knowledge and skills, education, and experience. Base salary is just one part of your total rewards package at SpaceX. You may also be eligible for long-term incentives, in the form of company stock, stock options, or long-term cash awards, as well as potential discretionary bonuses and the ability to purchase additional stock at a discount through an Employee Stock Purchase Plan. You will also receive access to comprehensive medical, vision, and dental coverage, access to a 401(k) retirement plan, short and long-term disability insurance, life insurance, paid parental leave, and various other discounts and perks. You may also accrue 3 weeks of paid vacation and will be eligible for 10 or more paid holidays per year. Employees in Washington State accrue paid sick time in compliance with state and federal law. Company shuttles are offered to employees for roundtrip travel from select Seattle locations to the SpaceX Redmond office Monday to Friday. ITAR REQUIREMENTS: To conform to U. S. Government export regulations, applicant must be a (i) U. S. citizen or national, (ii) U. S. lawful, permanent resident (aka green card holder), (iii) Refugee under 8 U.S. C. § 1157, or (iv) Asylee under 8 U.S. C. § 1158, or be eligible to obtain the required authorizations from the U. S. Department of State. Learn more about the ITAR here. SpaceX is an Equal Opportunity Employer; employment with SpaceX is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status. Applicants wishing to view a copy of SpaceX’s Affirmative Action Plan for veterans and individuals with disabilities, or applicants requiring reasonable accommodation to the application/interview process should reach out to EEOCompliance@spacex.com.", "summaryDescription" : "Laser Production Technician (Starlink) at SpaceX", "postedDate" : "2026-06-16T03:15:43.304", "createdAt" : "2026-06-16T03:15:43.304", "lastUpdated" : "2026-06-16T12:11:53.826", "ingestTimestamp" : "2026-06-16T03:15:43.304", "mongoId" : "6a309861f292fd229c0e44c8", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 65000, "salaryAnnualMax" : 85000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "engineering", "jobSubcategory" : "software", "seniorityLevel" : "Junior", "dataQualityScore" : 0.7777778, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a305a8ff292fd229cf529e2", "title" : "Executive Assistant", "company" : "commercetools", "salary" : { "min" : 87000.0, "max" : 109000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Boston, Massachusetts, United States (Hybrid) ", "locations" : [ "Boston", "Massachusetts", "United States (Hybrid)" ], "timestamp" : "2026-06-16T08:56:22.328", "fingerprint" : "b9668bee454d5c347db976d1a33699b6d680be9a3b8713fb236318a7a393f428", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/commercetools/jobs/7768715003", "externalId" : "7768715003", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Boston", "state" : "Massachusetts", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "42.3588336,-71.0578303" } ], "locationText" : "Boston, Massachusetts, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 10, "experienceMaxYears" : 99, "experienceLevel" : "Executive", "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "About commercetools Real innovation starts with a strong foundation, and at commercetools, that comes from the perfect balance of our product and our people. Behind every leap forward is a collective of builders, explorers, doers, makers, and problem-solvers. The kind of people who not only created composable commerce but also shaped the culture of experimentation that idea unlocked. Together they are the engine of commerce innovation today. At commercetools, we power the next era of commerce for our customers. Whether it’s AI-driven solutions that help enterprises make smarter business decisions, bridging digital and physical shopping experiences, or enabling entirely new ways for industries to connect with their customers, we help the world’s most ambitious companies experiment, scale, and grow without limits. Here the best idea wins, not the loudest voice. You will have the tools, trust, and space to not only build the future of commerce, but to build your own. Your Impact Interested in contributing to a growing global organization? We are seeking an experienced and highly organized Executive Assistant to join our Boston team. In this role, you will serve as a trusted strategic partner and right hand to our Chief Customer Officer (CCO) and Chief Marketing Officer (CMO). We are looking for a C-level EA who understands the flow of the executive suite and thrives on keeping things moving smoothly. You will be the internal champion who helps drive momentum—someone who naturally anticipates needs, connects the dots, and ensures key initiatives stay on track. While your primary focus is keeping our executives aligned and moving forward, you will also help maintain the vibrant heartbeat and culture of our Boston hub. Manage complex, fast-moving calendars with a proactive approach, optimizing the executives' time and ensuring key projects progress smoothly. Maintain open, clear communication loops with the CCO and CMO, keeping leadership effortlessly informed and aligned in real time. Oversee intricate domestic and international travel logistics, ensuring seamless itineraries from start to finish. Join key leadership meetings to capture action items, organize all-hands and onsite events, and help facilitate quarterly business cadences. Engage with relevant Slack channels to help maintain team organization, share reminders, and keep regional teams connected. Partner with our Europe-based Workplace Experience team to keep the Boston office welcoming and functional, while organizing engaging local events that bring our Boston team together. This role is in-person (Monday - Friday) in our Boston Office to ensure seamless, real-time collaboration. What Sets You Apart Proven experience supporting C-level executives in a dynamic, fast-paced environment. You understand how to partner effectively with leadership and navigate executive priorities. You don't wait for a to-do list. You are a self-starter who looks ahead, anticipates potential roadblocks, asks clarifying questions early, and takes pride in driving successful outcomes. You welcome feedback as a tool for continuous improvement (especially regarding complex scheduling and travel logistics) and adapt gracefully to evolving priorities. High cognitive bandwidth with the ability to switch gears smoothly, manage multiple priorities in parallel, and keep projects moving forward. You genuinely care about the craftsmanship of your work, the success of the executives you support, and the overarching mission of the company. Our Benefits Because work and life are connected, our benefits are too. We’ve designed them to give you the security, flexibility, and opportunities you need to focus on what matters most. \uD83E\uDE7A Comprehensive health benefits for you and your dependents, including access to OpenUp for personalized mental health support \uD83D\uDCDA Learning and development opportunities including an annual learning budget, access to self-paced learning platforms and language training, personalized coaching, mentorship, and leadership programs \uD83C\uDF7C Family Leave Plus gives you additional fully paid weeks of parental leave on top of government-provided leave, so you can spend more time with your new addition \uD83D\uDCC8 Our equity participation program allows you to share in our success For more information on our benefits, visit this page. Come as you are. Build with us. Your unique perspective is essential to our success. We are committed to building a team that reflects the world around us because we know it’s the only way to build the future. We celebrate our differences and have created a hiring process that’s fair, inclusive, and designed to let your talent shine. We proudly welcome applicants of every race, color, religion, gender identity, sexual orientation, age, and any other part of your identity that makes you who you are. As an equal opportunity employer, we believe that our strength lies in our diversity, and we invite you to be a part of our global community. For more information on our diversity, equity, inclusion, and belonging practices, visit this page. Please note that compensation range pertains to base pay US Pay Range $87,000—$109,000 USD", "summaryDescription" : "Executive Assistant at commercetools", "postedDate" : "2026-06-15T23:23:21.299", "createdAt" : "2026-06-15T23:23:21.299", "lastUpdated" : "2026-06-16T08:56:22.328", "ingestTimestamp" : "2026-06-15T23:23:21.299", "mongoId" : "6a305a8ff292fd229cf529e2", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 87000, "salaryAnnualMax" : 109000, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Executive", "dataQualityScore" : 0.8888889, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "SaaS", "llmIndustryConfidence" : 0.95 }, { "id" : "6a305738f292fd229cf35abc", "title" : "Executive Assistant", "company" : "Anduril Industries", "industry" : "Technology", "salary" : { "min" : 45000.0, "max" : 65000.0, "currency" : "GBP", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Executive Assistant in London, UK, adjusted for mid-seniority and technology industry." }, "location" : "London, England, United Kingdom", "locations" : [ "London", "England", "United Kingdom" ], "timestamp" : "2026-06-16T07:19:19.593", "fingerprint" : "8569700aa5d97d1f13c13479f7da98f223acd2cf9b66f9b2b76dde22d6595d48", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://boards.greenhouse.io/andurilindustries/jobs/5164529007?gh_jid=5164529007", "externalId" : "5164529007", "industryFunction" : { }, "structuredLocations" : [ { "city" : "London", "state" : "England", "country" : "United Kingdom", "continent" : "eu", "source" : "llm", "workMode" : "onsite", "geo" : "51.5074456,-0.1277653" } ], "locationText" : "London, England, United Kingdom", "employmentType" : "FULL_TIME", "coreResponsibilities" : "Provide direct administrative support for the UK Managing", "teamCollaboration" : "Interface with internal Anduril leaders; Interface with employees; Serve as point of contact for customers; Serve as point of contact for vendors; Serve as point of contact for external executives", "domainKnowledge" : "Defense technology; Autonomy; AI; Computer vision; Sensor fusion; Networking technology", "domainList" : [ "defense-technology", "autonomy", "ai", "computer-vision", "sensor-fusion", "networking-technology" ], "domainSpecificKnowledge" : [ "Defense technology", "Autonomy", "AI", "Computer vision", "Sensor fusion", "Networking technology" ], "problemSolvingSkills" : "Keep things running; Deconflict requests", "qualificationsBasic" : "High degree of attention to detail", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Anduril Industries is a defense technology company with a mission to transform U. S. and allied military capabilities with advanced technology. By bringing the expertise, technology, and business model of the 21st century’s most innovative companies to the defense industry, Anduril is changing how military systems are designed, built and sold. Anduril’s family of systems is powered by Lattice OS, an AI-powered operating system that turns thousands of data streams into a realtime, 3D command and control center. As the world enters an era of strategic competition, Anduril is committed to bringing cutting-edge autonomy, AI, computer vision, sensor fusion, and networking technology to the military in months, not years. We are seeking an Executive Assistant (EA) to join our growing London office. As an EA at Anduril you will be responsible for keeping the train on the tracks, you will find joy in order and you are ruthlessly organised. Your role is both internal and external and will require a high degree of attention to detail. You will interface with both internal Anduril leaders and employees and serve a critical point of contact for customers, vendors, and external executives. Your ability to keep things running and deconflict requests makes you an integral part of the team's success. WHAT YOU'LL DO Provide direct administrative support for the UK Managing Director and are considered part of Anduril's total compensation package. Additionally, Anduril offers top-tier benefits for full-time employees, including: Benefits At Anduril, we invest in our people. Our comprehensive, competitive benefits package (available at little to no cost to employees) ensures you’re supported in health, recovery, and whatever comes next. For more information, Explore Our Benefits. Protecting Yourself from Recruitment Scams Anduril is committed to maintaining the integrity of our Talent acquisition process and the security of our candidates. We've observed a rise in sophisticated phishing and fraudulent schemes where individuals impersonate Anduril representatives, luring job seekers with false interviews or job offers. These scammers often attempt to extract payment or sensitive personal information. To ensure your safety and help you navigate your job search with confidence, please keep the following critical points in mind: No Financial Requests: Anduril will never solicit payment or demand personal financial details (such as banking information, credit card numbers, or social security numbers) at any stage of our hiring process. Our legitimate recruitment is entirely free for candidates. Please always verify communications: Direct from Anduril: If you receive an email from one of our recruiters, it will only come from an @anduril.com address. Via Agency Partner: If contacted by a recruiting agency for an Anduril role, their email will clearly identify their agency. If you suspect any suspicious activity, please verify the agency's authenticity by reaching out to contact@anduril.com. Exercise Caution with Unsolicited Outreach: If you receive any communication that appears suspicious, contains grammatical errors, or makes unusual requests, do not engage. Always confirm the sender's email domain is @anduril.com before providing any personal information or clicking on links. What to Do If You Suspect Fraud: Should you encounter any questionable or fraudulent outreach claiming to be from Anduril, please report it immediately to contact@anduril.com. Your proactive caution is invaluable in protecting your personal information and upholding the security and trustworthiness of our recruitment efforts. Data Privacy To view Anduril's candidate data privacy policy, please visit https://anduril.com/applicant-privacy-notice/. By submitting your application, you consent to Anduril Industries using a third-party service provider to conduct pre-employment risk, integrity, and due diligence screening and assessing potential risks as part of your application process. This third-party service provider provides risk-intelligence services that may include analysis of sanctions and watchlists, adverse media, public-record information, and other lawful open-source or commercial data sources. This third-party service provider does not act as a consumer reporting agency. Use of this provider helps to ensure compliance with applicable laws and protect technology, intellectual property, and organizational security.", "summaryDescription" : "Executive Assistant at Anduril Industries. Provide direct administrative support for the UK Managing", "postedDate" : "2026-06-15T23:17:24.014", "createdAt" : "2026-06-15T23:17:24.014", "lastUpdated" : "2026-06-16T07:19:19.593", "ingestTimestamp" : "2026-06-15T23:17:24.014", "mongoId" : "6a305738f292fd229cf35abc", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "30k-50k", "hasSalary" : false, "allSkills" : [ "Defense technology", "Autonomy", "AI", "Computer vision", "Sensor fusion", "Networking technology" ], "skillCount" : 6, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.8888889, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a305118f292fd229cef99c3", "title" : "Executive Assistant", "industry" : "Support", "salary" : { "min" : 83000.0, "max" : 103000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "US", "locations" : [ "US" ], "timestamp" : "2026-06-16T13:05:30.028", "fingerprint" : "b69a3b643764b6e848ef00977e5cc9d0dfd53f16bd599101e14e8da1fa000801", "source" : "lever", "language" : "en", "applyUrl" : "https://jobs.lever.co/jobgether/435f861c-86a0-4084-a650-e44ec44099cc/apply", "externalId" : "435f861c-86a0-4084-a650-e44ec44099cc", "industryFunction" : { }, "structuredLocations" : [ { "country" : "Bulgaria", "continent" : "eu", "workMode" : "remote" } ], "locationText" : "Bulgaria", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "Senior", "technicalSkills" : "Microsoft Office, Outlook, Word, Excel, PowerPoint, Slack, Teams", "professionalSkills" : [ "Time-management", "Decision-making", "Relationship building" ], "hardSkillsList" : [ "Expense reporting", "Reconciliation", "Administrative tracking", "Budget tracking" ], "softSkillsList" : [ "Discretion", "Adaptability", "Judgment" ], "hardSkills" : [ { "name" : "Expense reporting", "level" : "intermediate" }, { "name" : "Reconciliation", "level" : "intermediate" }, { "name" : "Administrative tracking", "level" : "intermediate" }, { "name" : "Budget tracking", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Discretion" }, { "name" : "Adaptability" }, { "name" : "Judgment" } ], "majorSkills" : "Executive support, Meeting organization, Calendar management", "majorSkillsList" : [ "Executive support", "Meeting organization", "Calendar management" ], "coreResponsibilities" : "Provide administrative support, Provide operational support, Organize executive meetings, Prepare executive meetings, Manage executive calendars, Prioritize requests, Prioritize meetings, Prioritize communications, Prepare reports, Prepare presentations, Prepare spreadsheets, Prepare briefing materials, Draft communications, Review communications, Manage communications, Handle expense reporting, Handle reconciliation, Handle administrative tracking, Maintain confidentiality, Coordinate board meetings, Coordinate leadership sessions, Coordinate company events, Support corporate initiatives, Track giving programs budget, Serve as backup support, Coordinate office supplies, Coordinate facilities needs, Ensure information flow", "teamCollaboration" : "Across all levels", "toolProficiency" : [ "Microsoft Office Suite", "Outlook", "Word", "Excel", "PowerPoint", "Slack", "Teams" ], "communicationSkills" : "Written communication; Verbal communication", "continuousLearning" : "Professional development stipend", "problemSolvingSkills" : "Problem-solving", "specialRequirements" : "Occasional travel", "qualificationsBasic" : "5+ years supporting C-suite executives, Proficiency in Microsoft Office Suite, Proficiency in collaboration tools, Ability to handle confidential information", "qualificationsPreferred" : "Bachelor’s degree in Business", "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "## Accountabilities You will provide high-level administrative and operational support to executives, ensuring smooth coordination of priorities, communication, and organizational flow. Organize and prepare executive meetings, including scheduling, logistics, materials, minutes, and follow-up on action items. Manage executive calendars and prioritize time-sensitive requests, meetings, and communications. Prepare reports, presentations, spreadsheets, and briefing materials for leadership and strategic initiatives. Draft, review, and manage internal and external communications on behalf of C-suite executives. Handle expense reporting, reconciliation, and administrative tracking for senior leadership. Maintain strict confidentiality in handling sensitive company and executive information. Coordinate board meetings, leadership sessions, and company-wide events, ensuring end-to-end execution. Support corporate initiatives including giving programs and related budget tracking. Serve as backup support for office operations, including coordination of supplies and facilities needs. Act as a central point of coordination to ensure smooth information flow across executives and teams. Requirements You are an organized, proactive, and highly reliable professional with experience supporting senior executives in fast-paced environments. 5+ years of experience supporting C-suite executives or senior leadership teams. Bachelor’s degree in Business or related field preferred. Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools such as Slack or Teams. Excellent written and verbal communication skills with strong attention to detail. Exceptional organizational and time-management skills with the ability to manage multiple priorities. High level of discretion and ability to handle confidential and sensitive information. Strong problem-solving skills with a proactive, self-starter mindset. Ability to work effectively across all levels of an organization and build strong relationships. Adaptability and comfort working in a dynamic, fast-paced environment. Strong judgment and decision-making skills with a focus on prioritization and execution. Benefits Competitive salary range: $83,000 – $103,000 USD Comprehensive medical, dental, and vision insurance coverage 401(k) plan with up to 4% company match Paid vacation, sick leave, and holidays Company-paid life insurance and long-term disability coverage Flexible Spending Account (FSA) options Employee Assistance Program offering mental health, financial, and legal support Remote-friendly work environment with occasional travel to headquarters Home office support and professional development stipend Performance-based growth opportunities and employee ownership program Additional perks including wellness initiatives, recognition programs, and lifestyle credits. ## Additional Information How Jobgether works: We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team. We appreciate your interest and wish you the best! Why Apply Through Jobgether? Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time. #LI-CL1", "summaryDescription" : "Executive Assistant. Skills: Executive support, Meeting organization, Calendar management. Provide administrative support. Provide operational support", "postedDate" : "2026-06-15T15:06:45.737", "createdAt" : "2026-06-15T15:06:45.737", "lastUpdated" : "2026-06-16T13:05:30.028", "ingestTimestamp" : "2026-06-16T03:20:41.946", "mongoId" : "6a305118f292fd229cef99c3", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 83000, "salaryAnnualMax" : 103000, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ "Expense reporting", "Reconciliation", "Administrative tracking", "Budget tracking", "Discretion", "Adaptability", "Judgment", "Executive support", "Meeting organization", "Calendar management", "Time-management", "Decision-making", "Relationship building", "Microsoft Office Suite", "Outlook", "Word", "Excel", "PowerPoint", "Slack", "Teams" ], "skillCount" : 20, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Senior", "dataQualityScore" : 0.8888889, "daysOld" : 0, "hasLocation" : true, "hasGeo" : false, "llmIndustryConfidence" : 0.95 }, { "id" : "6a30797df292fd229c032c87", "title" : "Executive Assistant", "company" : "Chartis", "industry" : "Professional Services Team (PST)", "salary" : { "min" : 68000.0, "max" : 90000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Remote", "locations" : [ "Remote" ], "timestamp" : "2026-06-16T12:21:48.267", "fingerprint" : "9c637657e4dc9373ac83e8b69436539ae25cd05a2c32b008bf4f30bee5a30074", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/chartis/91864228-1064-41f2-bdf4-47a0d95fa0ca/application", "externalId" : "91864228-1064-41f2-bdf4-47a0d95fa0ca", "industryFunction" : { }, "structuredLocations" : [ { "country" : "Bulgaria", "continent" : "eu", "workMode" : "remote" } ], "locationText" : "Bulgaria", "employmentType" : "FULL_TIME", "experienceMinYears" : 3, "experienceMaxYears" : 5, "experienceLevel" : "Mid", "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "EXECUTIVE ASSISTANT ABOUT CHARTIS Chartis comprises 1,350 professionals who value working for a purpose-driven organization, people who have committed their careers to helping providers, payers, technology innovators, retail companies, and investors create and embrace solutions that reshape healthcare for the better. We work with over 900 clients annually to help make US healthcare more affordable, accessible, safe, and human. Through our family of brands—Chartis, Jarrard, Greeley, and HealthScape Advisors—we have created a culture that prioritizes respect for our clients, commitment to each other, and unwavering integrity. From physicians, nurses, healthcare executives, and community health leaders to strategists, digital advisors, transactions experts, and healthcare futurists, we bring a diverse set of perspectives to assess healthcare challenges from every angle. Believing in what we do helps us attract and retain the best and brightest because the work we do every day makes a meaningful impact. This theme of believing in a better way forward is woven into our brand, Believe in better. Chartis has offices in Boston, Chicago, New York, Washington D.C., and Nashville. Remote work is allowed. ROLE OVERVIEW Chartis is looking for a driven, dynamic, organized and collaborative Executive Assistant to provide remote support to 5-7 senior partners in the firm, with a focus on calendar management, travel planning, and expense report management. RESPONSIBILITIES · Proactively manage assigned partner calendars, including scheduling meetings and identifying and resolving conflicts based on a thorough understanding of partner clients, activities, and priorities · Plan and manage travel for assigned partners, who typically visit multiple US cities each week · Prepare and submit monthly expense reports · Assist with time reporting as needed · Manage client contact information as needed in CRM system (SalesForce) · Create and manage correspondence (e.g., e-mails, holiday cards) as needed · Type and proofread documents (e.g., engagement letters, reports) upon request · Occasional support and coordination of office meetings, including catering and conference room reservations · Practice administrative support including business development, internal meetings, industry events, etc. · Support other special projects and/or administrative activities in support of firm objectives as assigned QUALIFICATIONS AND DESIRED SKILLS · At least 3-5 years of experience providing executive-level support in a professional services environment (e.g., consulting, legal, financial services) · Bachelor’s degree preferred · Exceptional organizational skills, including ability to multi-task and prioritize competing demands in a fast-paced, dynamic environment · Excellent verbal and written communication skills · Outstanding client service orientation – highly responsive and willing to go the extra mile · Keen attention to detail · Able to identify and solve problems with little direction proactively and independently · Sound judgment and a high level of maturity · Outstanding team player and contributor to a collaborative, energizing, and fun work environment · Proficient in Microsoft Outlook and Word · Experience with SalesForce, HubSpot, MS Teams and Zoom preferred · Experience in event coordination a plus · Ability to travel ad hoc (~1-2 days per quarter)- Salary range: $68,000-$90,000 plus may be eligible for an annual discretionary bonus. The salary range for this role takes into account the wide range of factors that are considered in making compensation decisions including, but not limited to, skills, experience, training, licensure and certifications, practice area, and other business and organizational needs. In addition, Chartis offers several benefits including medical, dental, vision, HSA, FSA, disability insurance, life insurance, 401(k) match, paid time off, wellness stipend, and additional voluntary benefits. At Chartis, we pride ourselves on having a diverse workforce. We value and celebrate the uniqueness of individuals and the different perspectives they provide. 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correspondence, Draft documentation, Serve as liaison between leaders and clients, Participate in Firm initiatives, Identify areas of improvement, Build efficiencies for the Firm, Work extended hours, Support other departments as needed", "teamCollaboration" : "Work with teams; Work with internal clients; Work with external clients; Productive working relationships", "projectManagementSkills" : [ "Project management" ], "domainKnowledge" : "Accounting firm operations", "domainList" : [ "accounting-firm-operations" ], "domainSpecificKnowledge" : [ "Accounting firm operations" ], "toolProficiency" : [ "Microsoft Office", "Word", "Excel", "Power BI", "PowerPoint", "Outlook", "Teams", "Adobe Acrobat" ], "communicationSkills" : "Written communication; Verbal communication", "documentationSkills" : "Documentation drafting", "problemSolvingSkills" : "Problem solving; Critical thinking; Independent judgment; Decision making", "specialRequirements" : "Work extended hours", "outcomesObjectives" : "Deliver outstanding results; Improve workflow; Improve efficiencies", "qualificationsBasic" : "High school diploma or equivalent, 4 years of experience in a professional support role, Authorized to work in the United States", "qualificationsPreferred" : "Adobe Acrobat proficiency, Proficiency with other digital tools", "remoteFriendly" : true, "workSiteFlexibility" : "Flexible", "rawDescription" : "The Advisory Department of one of the fastest-growing accounting firms in the country is seeking an Executive Assistant who is motivated to learn, excited to collaborate and passionate about delivering outstanding results. This individual will have a direct impact on our firm’s mission of serving as a catalyst for those striving to achieve their highest potential. The Executive Assistant must maintain a mature, professional demeanor while projecting self-confidence when addressing questions and handling matters involving internal and external clients. This position manages a variety of tasks simultaneously and can anticipate the needs of others while constantly seeking opportunities to improve workflow and efficiencies for their assigned leaders and the Firm as a whole. This position performs administrative work of considerable difficulty which may involve critical thinking, problem solving and independent judgment. The Executive Assistant must also be able to manage projects, work independently with little or no supervision, and manage their time accordingly. What You’ll Do: Provide administrative support to leaders in the Advisory business units working with their teams Assist in the preparation of statements of work and engagement letters Assist in maintaining the CRM database on behalf of Advisory leaders Assist in managing calendars, tracking schedules, arranging travel, coordinating speaking and client engagements, etc. for respective Advisory leaders Set up portals and manage document downloads Prepare invoices, billing statements and maintain billing records Process Firm correspondence Complete onboarding steps for Advisory leaders Proofread reports making necessary edits to formatting, punctuation, and grammar Draft correspondence and other forms of documentation using the Firm’s standardized formats Serve as a liaison between Advisory leaders and respective client groups Participate in various Firm initiatives to identify areas of improvement and to build efficiencies for the Firm as a whole Work extended hours necessitated by workload Other additional duties as assigned from time to time, including supporting other departments, as needed What We’re Looking For: Communicate clearly and effectively in both written and verbal communications Maintain a professional demeanor with co-workers and clients Project a can-do, team-player attitude to cultivate productive working relationships within the Advisory Group and Firmwide Possess critical thinking skills and exhibit sound judgment with the ability to prioritize and make necessary decisions Anticipate the needs of respective Advisory leaders and take initiative to proactively work ahead Manage day-to-day responsibilities as well as tasks assigned by Advisory leaders Possess excellent writing, editing and proofreading skills exhibiting good attention to detail Microsoft Office (Word, Excel, Power BI, PowerPoint, Outlook and Teams) Your Qualifications: High school diploma or equivalent required 4 years of experience in a professional support role Experience with Microsoft Office programs including Word, Excel, PowerPoint, Outlook, Power BI, and Teams- plus Adobe Acrobat and other digital tools The stated pay scale reflects the range that Anders reasonably expects to pay for this position.  The actual pay rate for this position will be dependent on a variety of factors, including an applicant’s years of experience, unique skills and abilities, education, alignment with similar internal candidates, marketplace factors, other requirements for the position, and firm business practices. Salary Range $67,000—$75,000 USD Why You’ll Love Working Here: At Anders, taking care of our employees is a top priority. Our welcoming and collaborative culture will make you feel like a part of the team from day one. From professional development opportunities to benefits that directly impact mental, physical and financial wellness, Anders offers unique incentives that enrich your life and facilitate growth, including our Work Flex program which gives you the opportunity to work at our Chesterfield office, our Downtown St. Louis office, remotely, adopt a hybrid approach or even switch between these options as you prefer. Learn more about our full benefit offerings, Work Flex program, and our Inclusion Network at our careers page: anderscpa.com/careers/working-at-anders/ All applicants for this position must be authorized to work in the United States now and in the future without requiring sponsorship.    For 60 years, Anders has delivered full-service accounting, tax, audit and advisory services to growth-oriented companies, organizations and individuals. Every day, our partners and staff serve as a catalyst for those striving to achieve their highest potential and carry this mentality on to our clients and community. Ranked #75 on Accounting Today’s List of Top Accounting Firms and continually named a Top Workplace, Anders is a member firm of LEA Global, one of the largest international associations of independent accounting firms. For more information on Anders, visit anderscpa.com and follow us on Facebook, LinkedIn, and Instagram: @AndersCPA  If you have questions about the data we collect and how it's used, view the Anders Privacy Policy.", "summaryDescription" : "Executive Assistant at Anders. Skills: Administrative support, Executive support, Client relations. Provide administrative support to leaders. Assist in preparation of statements of work", "postedDate" : "2026-06-16T01:21:39.104", "createdAt" : "2026-06-16T01:21:39.104", "lastUpdated" : "2026-06-16T14:12:21.333", "ingestTimestamp" : "2026-06-16T01:21:39.104", "mongoId" : "6a308756f292fd229c087e94", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 55000, "salaryAnnualMax" : 75000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Engagement letter preparation", "CRM database maintenance", "Calendar management", "Schedule tracking", "Travel arrangement", "Speaking engagement coordination", "Client engagement coordination", "Portal setup", "Document download management", "Invoice preparation", "Billing statement preparation", "Billing record maintenance", "Firm correspondence processing", "Onboarding steps completion", "Report proofreading", "Correspondence drafting", "Documentation drafting", "Writing skills", "Editing skills", "Proofreading skills", "Mature demeanor", "Self-confidence", "Independent judgment", "Administrative support", "Executive support", "Client relations", "Critical thinking", "Problem solving", "Project management", "Time management", "Workflow improvement", "Efficiency improvement", "Accounting firm operations", "Microsoft Office", "Word", "Excel", "Power BI", "PowerPoint", "Outlook", "Teams", "Adobe Acrobat" ], "skillCount" : 41, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Accounting", "llmIndustryConfidence" : 0.95 }, { "id" : "6a305ee3f292fd229cf75831", "title" : "Executive Assistant", "industry" : "Recruiting", "salary" : { "min" : 1500.0, "max" : 2500.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Colombia", "locations" : [ "Colombia", "Nicaragua" ], "timestamp" : "2026-06-16T14:00:43.039", "fingerprint" : "ea00d5c54bbfc9d007504d4b8d65d751144647b5cce12a5ac7bfb44d1e6591c9", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/Agent/f56ab8df-5c64-4f42-bcd3-23da1f124dc2/application", "externalId" : "f56ab8df-5c64-4f42-bcd3-23da1f124dc2", "industryFunction" : { }, "structuredLocations" : [ { "country" : "Bulgaria", "continent" : "eu", "workMode" : "remote" } ], "locationText" : "Bulgaria", "employmentType" : "FULL_TIME", "experienceMinYears" : 3, "experienceMaxYears" : 5, "experienceLevel" : "Mid", "technicalSkills" : "Microsoft Office, Google Workspace", "professionalSkills" : [ "Structured thinking", "Task management systems" ], "hardSkillsList" : [ "Meeting coordination", "Agenda preparation", "Action item documentation" ], "softSkillsList" : [ "Intellectually curious", "Structured thinking", "Follow-through" ], "hardSkills" : [ { "name" : "Meeting coordination", "level" : "intermediate" }, { "name" : "Agenda preparation", "level" : "intermediate" }, { "name" : "Action item documentation", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Intellectually curious" }, { "name" : "Structured thinking" }, { "name" : "Follow-through" } ], "majorSkills" : "Calendar management, Email management, Project tracking", "majorSkillsList" : [ "Calendar management", "Email management", "Project tracking" ], "coreResponsibilities" : "Manage complex calendars, Monitor email communications, Flag urgent matters, Draft email responses, Track projects, Track deliverables, Track milestones, Track ongoing commitments, Maintain visibility across responsibilities, Ensure consistent follow-through, Coordinate meetings, Prepare agendas, Document action items, Document next steps, Serve as coordination point, Build lightweight systems, Maintain lightweight systems, Proactively identify risks, Proactively identify delays, Proactively identify bottlenecks, Learn new tools, Adopt new platforms, Resolve issues independently, Use documentation for resolution, Use research for resolution, Use support resources for resolution", "teamCollaboration" : "Internal teams; External stakeholders", "projectManagementSkills" : [ "Track projects", "Track deliverables", "Track milestones" ], "domainKnowledge" : "Investment banking; Consulting; Advisory services; Legal operations; Cybersecurity", "domainList" : [ "investment-banking", "consulting", "advisory-services", "legal-operations", "cybersecurity" ], "domainSpecificKnowledge" : [ "Investment banking", "Consulting", "Advisory services", "Legal operations", "Cybersecurity" ], "communicationSkills" : "English communication", "documentationSkills" : "Document action items", "continuousLearning" : "Learn new tools; Adopt new platforms", "problemSolvingSkills" : "Problem-solving ability; Resolve issues independently", "outcomesObjectives" : "Executive has full confidence; Commitments and deadlines tracked; Commitments and deadlines executed; Multiple organizations remain organized; Communication is timely; Communication is clear; Communication is proactive; New tools adopted quickly; New systems adopted quickly; Issues identified before problems; Issues resolved before problems", "qualificationsBasic" : "3–5 years experience supporting senior executives, Excellent organizational skills, Attention to detail, Written English communication skills, Verbal English communication skills, Manage multiple priorities, Critical thinking, Problem-solving ability, High level of discretion, Professionalism in handling confidential information, Ability to work independently, Minimal supervision", "qualificationsPreferred" : "Experience supporting executives managing multiple businesses, Experience supporting executives managing multiple functions, Background in consulting, Background in legal, Background in finance, Background in investment, Background in advisory, Experience setting up task management systems, Experience improving task management systems, Experience setting up workflows, Experience improving workflows, Exposure to startup environments, Exposure to high-growth entrepreneurial environments", "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "Job Title: Executive Assistant Employment Type: Full-Time, Remote Working Hours: Monday – Friday, aligned with U.S. business hours Compensation: $1,500 – $2,500/month (salary based on assessment) Location: LATAM About the Company We are a fast-moving, execution-focused organization that supports senior leaders operating across multiple businesses and functions. Our work spans several industries, including consulting, advisory, finance, legal operations, and cybersecurity. We operate in a dynamic, high-responsibility environment where priorities shift quickly and strong execution is essential. We value clarity, ownership, and the ability to bring structure to complex, fast-changing workflows while ensuring consistent follow-through across all initiatives. Role Overview We are seeking a highly organized, proactive, and intellectually curious Executive Assistant to support a fractional executive operating across multiple organizations and industries. This is not a traditional EA role — it requires strong ownership, structured thinking, and the ability to bring clarity to fast-moving, ambiguous environments. You will act as the central coordination point across several businesses spanning investment banking, consulting, advisory services, legal operations, and cybersecurity. The ideal candidate is someone who naturally creates structure, follows through without reminders, and can quickly learn unfamiliar tools and contexts. Key Responsibilities - Manage complex calendars across multiple organizations and priorities - Monitor and manage email communications, flagging urgent matters and drafting responses when needed - Track projects, deliverables, milestones, and ongoing commitments - Maintain visibility across all executive responsibilities and ensure consistent follow-through - Coordinate meetings, prepare agendas, and document action items and next steps - Serve as a key coordination point across internal teams and external stakeholders - Build and maintain lightweight systems to improve organization and accountability - Proactively identify risks, delays, and bottlenecks before they escalate - Learn and adopt new tools and platforms as required - Independently resolve issues using documentation, research, and available support resources Requirements - 3–5 years of experience supporting senior executives, founders, or partners in an EA or similar role - Excellent organizational skills and strong attention to detail - Strong written and verbal English communication skills - Proven ability to manage multiple priorities in fast-paced environments - Strong critical thinking and problem-solving ability - High level of discretion and professionalism in handling confidential information - Ability to work independently in a remote setting with minimal supervision - Proficiency in Microsoft Office and Google Workspace Preferred Qualifications - Experience supporting executives managing multiple businesses or functions - Background in consulting, legal, finance, investment, or advisory environments - Experience setting up or improving task management systems and workflows - Exposure to startup or high-growth entrepreneurial environments What Success Looks Like - The executive has full confidence that commitments and deadlines are consistently tracked and executed - Multiple organizations remain organized despite competing priorities - Communication is timely, clear, and proactive - New tools and systems are adopted quickly with minimal guidance - Issues are identified and resolved before they become problems", "summaryDescription" : "Executive Assistant. Skills: Calendar management, Email management, Project tracking. Manage complex calendars. 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Issues identified before problems; Issues resolved before problems", "qualificationsBasic" : "3–5 years experience supporting senior executives, Excellent organizational skills, Attention to detail, Written English communication skills, Verbal English communication skills, Manage multiple priorities, Critical thinking, Problem-solving ability, High level of discretion, Professionalism in handling confidential information, Ability to work independently, Minimal supervision", "qualificationsPreferred" : "Experience supporting executives managing multiple businesses, Experience supporting executives managing multiple functions, Background in consulting, Background in legal, Background in finance, Background in investment, Background in advisory, Experience setting up task management systems, Experience improving task management systems, Experience setting up workflows, Experience improving workflows, Exposure to startup environments, Exposure to high-growth entrepreneurial environments", "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "Job Title: Executive Assistant Employment Type: Full-Time, Remote Working Hours: Monday – Friday, aligned with U.S. business hours Compensation: $1,500 – $2,500/month (salary based on assessment) Location: LATAM About the Company We are a fast-moving, execution-focused organization that supports senior leaders operating across multiple businesses and functions. Our work spans several industries, including consulting, advisory, finance, legal operations, and cybersecurity. We operate in a dynamic, high-responsibility environment where priorities shift quickly and strong execution is essential. We value clarity, ownership, and the ability to bring structure to complex, fast-changing workflows while ensuring consistent follow-through across all initiatives. Role Overview We are seeking a highly organized, proactive, and intellectually curious Executive Assistant to support a fractional executive operating across multiple organizations and industries. This is not a traditional EA role — it requires strong ownership, structured thinking, and the ability to bring clarity to fast-moving, ambiguous environments. You will act as the central coordination point across several businesses spanning investment banking, consulting, advisory services, legal operations, and cybersecurity. The ideal candidate is someone who naturally creates structure, follows through without reminders, and can quickly learn unfamiliar tools and contexts. Key Responsibilities - Manage complex calendars across multiple organizations and priorities - Monitor and manage email communications, flagging urgent matters and drafting responses when needed - Track projects, deliverables, milestones, and ongoing commitments - Maintain visibility across all executive responsibilities and ensure consistent follow-through - Coordinate meetings, prepare agendas, and document action items and next steps - Serve as a key coordination point across internal teams and external stakeholders - Build and maintain lightweight systems to improve organization and accountability - Proactively identify risks, delays, and bottlenecks before they escalate - Learn and adopt new tools and platforms as required - Independently resolve issues using documentation, research, and available support resources Requirements - 3–5 years of experience supporting senior executives, founders, or partners in an EA or similar role - Excellent organizational skills and strong attention to detail - Strong written and verbal English communication skills - Proven ability to manage multiple priorities in fast-paced environments - Strong critical thinking and problem-solving ability - High level of discretion and professionalism in handling confidential information - Ability to work independently in a remote setting with minimal supervision - Proficiency in Microsoft Office and Google Workspace Preferred Qualifications - Experience supporting executives managing multiple businesses or functions - Background in consulting, legal, finance, investment, or advisory environments - Experience setting up or improving task management systems and workflows - Exposure to startup or high-growth entrepreneurial environments What Success Looks Like - The executive has full confidence that commitments and deadlines are consistently tracked and executed - Multiple organizations remain organized despite competing priorities - Communication is timely, clear, and proactive - New tools and systems are adopted quickly with minimal guidance - Issues are identified and resolved before they become problems", "summaryDescription" : "Executive Assistant. Skills: Calendar management, Email management, Project tracking, Coordination. Manage complex calendars. Monitor email communications", "createdAt" : "2026-06-16T00:26:49.643", "lastUpdated" : "2026-06-16T10:14:20.315", "ingestTimestamp" : "2026-06-16T00:26:49.643", "mongoId" : "6a306e2af292fd229cfdd01d", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 18000, "salaryAnnualMax" : 30000, "salaryBand" : "<30k", "hasSalary" : true, "allSkills" : [ "Meeting coordination", "Agenda preparation", "Action item documentation", "Intellectually curious", "Structured thinking", "Follow-through", "Discretion", "Calendar management", "Email management", "Project tracking", "Coordination", "Task management systems", "Track projects", "Track deliverables", "Track milestones", "Investment banking", "Consulting", "Advisory services", "Legal operations", "Cybersecurity" ], "skillCount" : 20, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Consulting", "llmIndustryConfidence" : 0.85 }, { "id" : "6a306e2af292fd229cfdd01c", "title" : "Executive Assistant", "industry" : "Recruiting", "salary" : { "min" : 1500.0, "max" : 2500.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Mexico", "locations" : [ "Mexico", "Brazil", "Argentina" ], "timestamp" : "2026-06-16T10:16:31.850", "fingerprint" : "88ff0cef012a65867c675c69920c89834fda87f5d17311c2c690ab469d7fc178", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/agent/94545883-8409-4816-a699-e2b8fde3e6df/application", "externalId" : "94545883-8409-4816-a699-e2b8fde3e6df", "industryFunction" : { }, "structuredLocations" : [ { "country" : "Bulgaria", "continent" : "eu", "workMode" : "remote" } ], "locationText" : "Bulgaria", "employmentType" : "FULL_TIME", "experienceMinYears" : 3, "experienceMaxYears" : 5, "coreResponsibilities" : "Manage complex calendars, Monitor email communications, Draft email responses, Track projects, Track deliverables, Track milestones, Track commitments, Maintain visibility across responsibilities, Ensure consistent follow-through, Coordinate meetings, Prepare agendas, Document action items, Document next steps, Serve as coordination point, Build lightweight systems, Maintain lightweight systems, Proactively identify risks, Proactively identify delays, Proactively identify bottlenecks, Learn new tools, Adopt new platforms, Independently resolve issues", "domainKnowledge" : "Investment banking; Consulting; Advisory services; Legal operations; Cybersecurity", "domainList" : [ "investment-banking", "consulting", "advisory-services", "legal-operations", "cybersecurity" ], "domainSpecificKnowledge" : [ "Investment banking", "Consulting", "Advisory services", "Legal operations", "Cybersecurity" ], "toolProficiency" : [ "Microsoft Office", "Google Workspace" ], "outcomesObjectives" : "Executive has full confidence commitments are tracked; Executive has full confidence deadlines are executed; Multiple organizations remain organized; Communication is timely; Communication is clear; Communication is proactive; New tools adopted quickly; New systems adopted quickly; Issues identified before they become problems; Issues resolved before they become problems", "qualificationsBasic" : "3–5 years experience supporting senior executives, Excellent organizational skills, Attention to detail, Written English communication skills, Verbal English communication skills, Manage multiple priorities, Critical thinking, Problem-solving ability, High level of discretion, Professionalism, Ability to work independently, Minimal supervision", "qualificationsPreferred" : "Experience supporting executives managing multiple businesses, Experience supporting executives managing multiple functions, Background in consulting, Background in legal, Background in finance, Background in investment, Background in advisory, Experience setting up task management systems, Experience improving task management systems, Experience setting up workflows, Experience improving workflows, Exposure to startup environments, Exposure to high-growth entrepreneurial environments", "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "Job Title: Executive Assistant Employment Type: Full-Time, Remote Working Hours: Monday – Friday, aligned with U.S. business hours Compensation: $1,500 – $2,500/month (salary based on assessment) Location: LATAM About the Company We are a fast-moving, execution-focused organization that supports senior leaders operating across multiple businesses and functions. Our work spans several industries, including consulting, advisory, finance, legal operations, and cybersecurity. We operate in a dynamic, high-responsibility environment where priorities shift quickly and strong execution is essential. We value clarity, ownership, and the ability to bring structure to complex, fast-changing workflows while ensuring consistent follow-through across all initiatives. Role Overview We are seeking a highly organized, proactive, and intellectually curious Executive Assistant to support a fractional executive operating across multiple organizations and industries. This is not a traditional EA role — it requires strong ownership, structured thinking, and the ability to bring clarity to fast-moving, ambiguous environments. You will act as the central coordination point across several businesses spanning investment banking, consulting, advisory services, legal operations, and cybersecurity. The ideal candidate is someone who naturally creates structure, follows through without reminders, and can quickly learn unfamiliar tools and contexts. Key Responsibilities - Manage complex calendars across multiple organizations and priorities - Monitor and manage email communications, flagging urgent matters and drafting responses when needed - Track projects, deliverables, milestones, and ongoing commitments - Maintain visibility across all executive responsibilities and ensure consistent follow-through - Coordinate meetings, prepare agendas, and document action items and next steps - Serve as a key coordination point across internal teams and external stakeholders - Build and maintain lightweight systems to improve organization and accountability - Proactively identify risks, delays, and bottlenecks before they escalate - Learn and adopt new tools and platforms as required - Independently resolve issues using documentation, research, and available support resources Requirements - 3–5 years of experience supporting senior executives, founders, or partners in an EA or similar role - Excellent organizational skills and strong attention to detail - Strong written and verbal English communication skills - Proven ability to manage multiple priorities in fast-paced environments - Strong critical thinking and problem-solving ability - High level of discretion and professionalism in handling confidential information - Ability to work independently in a remote setting with minimal supervision - Proficiency in Microsoft Office and Google Workspace Preferred Qualifications - Experience supporting executives managing multiple businesses or functions - Background in consulting, legal, finance, investment, or advisory environments - Experience setting up or improving task management systems and workflows - Exposure to startup or high-growth entrepreneurial environments What Success Looks Like - The executive has full confidence that commitments and deadlines are consistently tracked and executed - Multiple organizations remain organized despite competing priorities - Communication is timely, clear, and proactive - New tools and systems are adopted quickly with minimal guidance - Issues are identified and resolved before they become problems", "summaryDescription" : "Executive Assistant. Manage complex calendars. Monitor email communications", "createdAt" : "2026-06-16T00:28:39.638", "lastUpdated" : "2026-06-16T10:16:31.850", "ingestTimestamp" : "2026-06-16T00:28:39.638", "mongoId" : "6a306e2af292fd229cfdd01c", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 18000, "salaryAnnualMax" : 30000, "salaryBand" : "<30k", "hasSalary" : true, "allSkills" : [ "Investment banking", "Consulting", "Advisory services", "Legal operations", "Cybersecurity", "Microsoft Office", "Google Workspace" ], "skillCount" : 7, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.6666667, "hasLocation" : true, "hasGeo" : false, "llmIndustryConfidence" : 0.85 }, { "id" : "6a305ee3f292fd229cf7582e", "title" : "Executive Assistant", "industry" : "Recruiting", "salary" : { "min" : 1500.0, "max" : 2500.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Mexico", "locations" : [ "Mexico", "Brazil", "Argentina" ], "timestamp" : "2026-06-16T12:02:06.736", "fingerprint" : "b5774f1e6f6915e5941a54ad1f2328e60c682e6dd3f5524feb91851eed0e5cbd", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/Agent/94545883-8409-4816-a699-e2b8fde3e6df/application", "externalId" : "94545883-8409-4816-a699-e2b8fde3e6df", "industryFunction" : { }, "structuredLocations" : [ { "country" : "Bulgaria", "continent" : "eu", "workMode" : "remote" } ], "locationText" : "Bulgaria", "employmentType" : "FULL_TIME", "experienceMinYears" : 3, "experienceMaxYears" : 5, "softSkillsList" : [ "Intellectually curious" ], "softSkills" : [ { "name" : "Intellectually curious" } ], "coreResponsibilities" : "Manage complex calendars, Monitor email communications, Draft email responses, Track projects, Track deliverables, Track milestones, Track commitments, Maintain visibility across responsibilities, Ensure consistent follow-through, Coordinate meetings, Prepare agendas, Document action items, Document next steps, Serve as coordination point, Build lightweight systems, Maintain lightweight systems, Proactively identify risks, Proactively identify delays, Proactively identify bottlenecks, Learn new tools, Adopt new platforms, Independently resolve issues", "teamCollaboration" : "Coordination across teams; Coordination across stakeholders", "projectManagementSkills" : [ "Track projects", "Track deliverables", "Track milestones", "Track commitments" ], "domainKnowledge" : "Investment banking; Consulting; Advisory services; Legal operations; Cybersecurity", "domainList" : [ "investment-banking", "consulting", "advisory-services", "legal-operations", "cybersecurity" ], "domainSpecificKnowledge" : [ "Investment banking", "Consulting", "Advisory services", "Legal operations", "Cybersecurity" ], "toolProficiency" : [ "Microsoft Office", "Google Workspace" ], "communicationSkills" : "Written English; Verbal English", "documentationSkills" : "Document action items; Document next steps", "continuousLearning" : "Learn new tools; Adopt new platforms", "problemSolvingSkills" : "Critical thinking; Problem-solving ability; Independently resolve issues", "outcomesObjectives" : "Commitments and deadlines tracked; Commitments and deadlines executed; Organizations remain organized; Communication timely; Communication clear; Communication proactive; New tools adopted quickly; New systems adopted quickly; Issues identified; Issues resolved", "qualificationsBasic" : "3–5 years experience supporting senior executives, Excellent organizational skills, Attention to detail, Written English communication skills, Verbal English communication skills, Manage multiple priorities, Critical thinking, Problem-solving ability, High level of discretion, Professionalism, Ability to work independently, Minimal supervision", "qualificationsPreferred" : "Experience supporting executives managing multiple businesses, Experience supporting executives managing multiple functions, Background in consulting, Background in legal, Background in finance, Background in investment, Background in advisory, Experience setting up task management systems, Experience improving task management systems, Experience setting up workflows, Experience improving workflows, Exposure to startup environments, Exposure to high-growth entrepreneurial environments", "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "Job Title: Executive Assistant Employment Type: Full-Time, Remote Working Hours: Monday – Friday, aligned with U.S. business hours Compensation: $1,500 – $2,500/month (salary based on assessment) Location: LATAM About the Company We are a fast-moving, execution-focused organization that supports senior leaders operating across multiple businesses and functions. Our work spans several industries, including consulting, advisory, finance, legal operations, and cybersecurity. We operate in a dynamic, high-responsibility environment where priorities shift quickly and strong execution is essential. We value clarity, ownership, and the ability to bring structure to complex, fast-changing workflows while ensuring consistent follow-through across all initiatives. Role Overview We are seeking a highly organized, proactive, and intellectually curious Executive Assistant to support a fractional executive operating across multiple organizations and industries. This is not a traditional EA role — it requires strong ownership, structured thinking, and the ability to bring clarity to fast-moving, ambiguous environments. You will act as the central coordination point across several businesses spanning investment banking, consulting, advisory services, legal operations, and cybersecurity. The ideal candidate is someone who naturally creates structure, follows through without reminders, and can quickly learn unfamiliar tools and contexts. Key Responsibilities - Manage complex calendars across multiple organizations and priorities - Monitor and manage email communications, flagging urgent matters and drafting responses when needed - Track projects, deliverables, milestones, and ongoing commitments - Maintain visibility across all executive responsibilities and ensure consistent follow-through - Coordinate meetings, prepare agendas, and document action items and next steps - Serve as a key coordination point across internal teams and external stakeholders - Build and maintain lightweight systems to improve organization and accountability - Proactively identify risks, delays, and bottlenecks before they escalate - Learn and adopt new tools and platforms as required - Independently resolve issues using documentation, research, and available support resources Requirements - 3–5 years of experience supporting senior executives, founders, or partners in an EA or similar role - Excellent organizational skills and strong attention to detail - Strong written and verbal English communication skills - Proven ability to manage multiple priorities in fast-paced environments - Strong critical thinking and problem-solving ability - High level of discretion and professionalism in handling confidential information - Ability to work independently in a remote setting with minimal supervision - Proficiency in Microsoft Office and Google Workspace Preferred Qualifications - Experience supporting executives managing multiple businesses or functions - Background in consulting, legal, finance, investment, or advisory environments - Experience setting up or improving task management systems and workflows - Exposure to startup or high-growth entrepreneurial environments What Success Looks Like - The executive has full confidence that commitments and deadlines are consistently tracked and executed - Multiple organizations remain organized despite competing priorities - Communication is timely, clear, and proactive - New tools and systems are adopted quickly with minimal guidance - Issues are identified and resolved before they become problems", "summaryDescription" : "Executive Assistant. Manage complex calendars. Monitor email communications", "createdAt" : "2026-06-16T00:24:31.440", "lastUpdated" : "2026-06-16T12:02:06.736", "ingestTimestamp" : "2026-06-16T00:24:31.440", "mongoId" : "6a305ee3f292fd229cf7582e", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 18000, "salaryAnnualMax" : 30000, "salaryBand" : "<30k", "hasSalary" : true, "allSkills" : [ "Intellectually curious", "Track projects", "Track deliverables", "Track milestones", "Track commitments", "Investment banking", "Consulting", "Advisory services", "Legal operations", "Cybersecurity", "Microsoft Office", "Google Workspace" ], "skillCount" : 12, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.6666667, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Consulting", "llmIndustryConfidence" : 0.85 }, { "id" : "6a30a204f292fd229c118374", "title" : "Engineering Manager, Billing Systems", "company" : "Omada Health", "industry" : "Healthcare", "salary" : { "min" : 171600.0, "max" : 224250.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Remote", "locations" : [ "Remote" ], "timestamp" : "2026-06-16T11:03:05.865", "fingerprint" : "49aee4a6d548dcd082fbaffa3a8d6f669e604f2df7708819269fb453d3b48dd0", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/omadahealth/jobs/7983241", "externalId" : "7983241", "industryFunction" : { }, "structuredLocations" : [ { "country" : "Bulgaria", "continent" : "eu", "workMode" : "remote" } ], "locationText" : "Bulgaria", "employmentType" : "FULL_TIME", "experienceMinYears" : 8, "experienceLevel" : "Manager", "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "Omada Health is on a mission to bend the curve of chronic disease. About the Role: We are searching for an Engineering Manager to drive our B2B capabilities, including Billing, Incentives, and Performance Guarantees. This role requires technical acumen and strong leadership to advance our business objectives. In this role you will lead a distributed team that plays a vital role in new client implementations, enabling new partnerships, and expanding the scope and reach of Omada Health. This is not a pure people manager role. You will bring genuine technical depth, help set architectural direction, and be the person your team looks to when there is no clear answer. You will also be expected to think ahead — to understand where this domain needs to go, make the bets, and connect strategy to the team's day-to-day. You will leverage your deep technical expertise in technologies like Ruby on Rails, Sidekiq, Redis, and Postgres to ensure system excellence, while also integrating AI advancements. Your leadership will be pivotal in fostering a culture of innovation and collaboration, encouraging diverse perspectives and driving the professional growth of your team as they contribute to our strategic goals. What You Do: Lead and mentor a team of engineers, emphasizing technical excellence, productivity, and stakeholder satisfaction. Collaborate with cross-functional teams to align technical strategies with business goals, translating high-level vision into actionable objectives. Engage in direct technical contributions approximately 5–10% of your time to support system performance and scalability through activities like code reviews, architectural guidance, and hands-on debugging during critical incidents. Foster an inclusive culture that embraces diversity, promotes work-life balance, and nurtures professional development. Navigate complex projects within regulated industries, embedding security and compliance in everything you design. Define where the Billing domain needs to be in 12–24 months, translate that into team bets and priorities, and own that narrative Model and actively drive the use of AI-powered developer tools — agentic coding, AI-assisted code review, LLM-assisted debugging — as a core part of the team's SDLC. Qualifications: 8+ years of software development experience, ideally within the Billing domain 5+ years of management experience in engineering with a focus on delivering business-impactful solutions. Demonstrated ability to set technical strategy and connect it to team execution — not just managing delivery, but shaping direction. Active practitioner of AI-powered development tools and passionate about integrating AI into business solutions. You know how to build a roadmap, plan for capacity, evaluate trade-offs, and know how to negotiate with your stakeholders. Proven ability to attract, retain, and develop engineering talent. Excellent communication and collaboration skills with a strategic mindset. Strong cross-functional influence skills — you build trust with non-engineering stakeholders (RCM, Finance, Accounting, Compliance) and navigate ambiguous organizational dynamics without positional authority. Comfortable working in a highly regulated environment Technologies We Use: Ruby on Rails, Sidekiq, Redis, Postgres Docker, Kubernetes, and modern frameworks Cursor, Claude Code, or any other AI-powered development tooling Benefits: Competitive salary with generous annual cash bonus Equity grants Remote first work from home culture Flexible Time Off to help you rest, recharge, and connect with loved ones Generous parental leave Health, dental, and vision insurance (and above market employer contributions) 401k retirement savings plan Lifestyle Spending Account (LSA) Mental Health Support Solutions ...and more! It takes a village to change health care. As we build together toward our mission, we strive to embody the following values in our day-to-day work. We hope these hold meaning for you as well as you consider Omada! Cultivate Trust. We listen closely and we operate with kindness. We provide respectful and candid feedback to each other. Seek Context. We ask to understand and we build connections. We do our research up front to move faster down the road. Act Boldly. We innovate daily to solve problems, improve processes, and find new opportunities for our members and customers. Deliver Results. We reward impact above output. We set a high bar, we’re not afraid to fail, and we take pride in our work. Succeed Together. We prioritize Omada’s progress above team or individual. We have fun as we get stuff done, and we celebrate together. Remember Why We’re Here. We push through the challenges of changing health care because we know the destination is worth it. About Omada Health: Omada Health (Nasdaq: OMDA) is reverse engineering the way healthcare is delivered in America, putting the space between doctor visits–where health is won or lost–at the center of care. Today's healthcare system poorly serves chronic conditions that require ongoing support outside of the exam room, like obesity, diabetes, hypertension, cholesterol, and musculoskeletal conditions. Omada’s virtual-first model combines human-led care teams, connected devices, and AI-enabled technology to deliver personalized care at scale, including support for GLP-1 therapy. Omada has served more than two million members since launch across 2,000+ employers, health plans, pharmacy benefit managers, and health systems. Learn more at omadahealth.com. Omada is thrilled to share that we’ve been certified as a Great Place to Work! Please click here for more information. We carefully hire the best talent we can find, which means actively seeking diversity of beliefs, backgrounds, education, and ways of thinking. We strive to build an inclusive culture where differences are celebrated and leveraged to inform better design and business decisions. Omada is proud to be an equal opportunity workplace and affirmative action employer. We are committed to equal opportunity regardless of race, color, religion, sex, gender identity, national origin, ancestry, citizenship, age, physical or mental disability, legally protected medical condition, family care status, military or veteran status, marital status, domestic partner status, sexual orientation, or any other basis protected by local, state, or federal laws. Below is a summary of salary ranges for this role in the following geographies: California, New York State and Washington State Base Compensation Ranges: $179,400 - $224,250*, Colorado Base Compensation Ranges: $171,600 - $214,500*. Other states may vary. This role is also eligible for participation in annual cash bonus and equity grants. *The actual offer, including the compensation package, is determined based on multiple factors, such as the candidate's skills and experience, and other business considerations. Please click here for more information on our Candidate Privacy Notice.", "summaryDescription" : "Engineering Manager, Billing Systems at Omada Health", "postedDate" : "2026-06-16T03:17:32.022", "createdAt" : "2026-06-16T03:17:32.022", "lastUpdated" : "2026-06-16T11:03:05.865", "ingestTimestamp" : "2026-06-16T03:17:32.022", "mongoId" : "6a30a204f292fd229c118374", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 171600, "salaryAnnualMax" : 224250, "salaryBand" : "150k-200k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "engineering", "jobSubcategory" : "software", "seniorityLevel" : "Manager", "dataQualityScore" : 0.8888889, "daysOld" : 0, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.98 }, { "id" : "68e6b1d470f0b99d58d667a6", "title" : "Executive Assistant", "company" : "Amazon.com Services LLC", "industry" : "Administrative Support, no business category", "salary" : { "min" : 66800.0, "max" : 142800.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Bellevue, Washington, USA", "locations" : [ "Bellevue, Washington, USA" ], "timestamp" : "2026-06-16T02:01:44.316", "fingerprint" : "8a2daa6a1f2923afc6952a59dc86165978840733e59e5f6042fc6cee30691f47", "source" : "amazon", "language" : "en", "applyUrl" : "https://account.amazon.com/jobs/3102337/apply", "externalId" : "8b1b7599-1bf6-42e3-b314-cde2ef34d375", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Bellevue", "state" : "Washington", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "47.6144219,-122.1923370" } ], "locationText" : "Bellevue, Washington, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "High school or equivalent diploma", "experienceMinYears" : 3, "experienceMaxYears" : 10, "experienceLevel" : "Senior", "coreResponsibilities" : "Provide administrative support, Manage calendars, Coordinate meetings, Arrange travel, Prepare reports, Handle expense reports, Assist with projects", "qualificationsBasic" : "High school or equivalent diploma, 3+ years of experience", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "The Worldwide Amazon Stores organization is looking for an Executive Assistant who wants to work in a fast-paced, exciting, and growing organization. We are looking for someone to support two Directors on our WW External Fulfillment team in Bellevue, Washington. This team oversees fulfillment channels managed by sellers and plays a critical role in driving Amazon’s fly wheel. The ideal candidate will be an experienced Administrative Professional who has worked in a global work environment and has successfully been able to deliver on complex initiatives autonomously. They will be a proactive, detail oriented and experienced planner with the demonstrated ability to communicate and respond effectively- while maintaining flexibility, a sense of humor, and most importantly grace under pressure within in a fast-paced, goal-focused, and highly distributed team work environment. Finally, the ideal candidate will be someone who wants to build a deep, trusting, and long-term partnership with the Directors; and is excited about the opportunity to build and scale a high functioning global organization. Over time they will have the opportunity to make a wide range of unsupervised decisions to drive the organization into new heights and be a key facilitator in driving overall organization productivity, efficiency, atmosphere and good-will. Key job responsibilities Key job responsibilities Complex calendar management; meeting organization; travel coordination; expense reconciliation Streamline internal and external communications to maximize team productivity; track and help drive completion of key leadership deliverables; ensure effective dissemination of information from central teams; manage and maintain confidential SharePoint sites; plan team events Have fun at work and help others do the same! Basic Qualifications: - 5+ years of senior level leadership support, or 3+ years of Amazon experience - High school or equivalent diploma - Experience with Microsoft Office products and applications Preferred Qualifications: - Experience leading process improvements - Experience in a fast-paced, high-tech company - Experience designing processes to maximize efficiency Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status. Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner. Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $66,800/year in our lowest geographic market up to $142,800/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit https://www.aboutamazon.com/workplace/employee-benefits . This position will remain posted until filled. Applicants should apply via our internal or external career site.", "summaryDescription" : "Executive Assistant at Amazon.com Services LLC. Provide administrative support. Manage calendars", "postedDate" : "2026-06-14T20:30:23.636", "createdAt" : "2026-06-14T20:30:23.636", "lastUpdated" : "2026-06-16T02:01:44.316", "ingestTimestamp" : "2026-06-14T20:30:23.636", "mongoId" : "68e6b1d470f0b99d58d667a6", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "sourceUrl" : "https://account.amazon.com/jobs/3102337/apply", "salaryAnnualMin" : 66800, "salaryAnnualMax" : 142800, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Senior", "dataQualityScore" : 0.8888889, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "E-Commerce", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2ca3c774d8ee00a09adcff", "title" : "Operations Engineer - Systems", "company" : "Yondr Group", "industry" : "Real Estate", "salary" : { "min" : 145000.0, "max" : 215000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Senior Operations Engineer - Systems in the United States, adjusted for industry and company size." }, "location" : "USA", "locations" : [ "USA" ], "timestamp" : "2026-06-16T02:56:14.895", "fingerprint" : "c07edd6c4feb3b009d96b05035ac3f744f32877f122df497882d904ece44fcca", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.eu.greenhouse.io/yondrgroup/jobs/4873316101", "externalId" : "4873316101", "industryFunction" : { }, "structuredLocations" : [ { "country" : "United States", "continent" : "na", "workMode" : "onsite" } ], "locationText" : "United States", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "Senior", "technicalSkills" : "Delta Controls, Trend, Johnson Controls, Siemens WinPM, Schneider EcoStruxure, ION Enterprise, Modbus, Bacnet, Siemens PLCs, Rockwell PLCs, ABB PLCs, Schneider PLCs, Wonderware SCADA, Trend IQVision", "professionalSkills" : [ "Systems monitoring", "Systems control", "Project management", "Systems health", "Root cause analysis" ], "hardSkillsList" : [ "Electrical systems", "Mechanical systems", "HVAC plants", "Electrical distribution", "Control systems" ], "hardSkills" : [ { "name" : "Electrical systems", "level" : "intermediate" }, { "name" : "Mechanical systems", "level" : "intermediate" }, { "name" : "HVAC plants", "level" : "intermediate" }, { "name" : "Electrical distribution", "level" : "intermediate" }, { "name" : "Control systems", "level" : "intermediate" } ], "coreResponsibilities" : "Monitor critical mechanical assets, Monitor critical electrical assets, Control critical mechanical assets, Control critical electrical assets, Ensure optimal monitoring availability, Ensure optimal control availability, Perform planned maintenance, Perform corrective maintenance, Document technical information, Review operational procedures, Analyze in-service failures, Manage associated project work, Ensure systems health, Lead small projects, Lead medium projects, Rollout engineering initiatives, Manage adherence to SLAs, Create systems performance reports, Run trending on BMS, Run diagnostics on BMS, Run trending on EPMS, Run diagnostics on EPMS, Notify operations of abnormalities, Achieve stable monitoring, Achieve reliable monitoring, Achieve stable control, Achieve reliable control, Schedule required maintenance, Supervise required maintenance, Develop new interfaces, Train internal customers, Assist internal customers, Validate BMS systems, Validate EPMS systems, Install BMS systems, Install EPMS systems, Commission BMS systems, Commission EPMS systems, Operate BMS systems, Operate EPMS systems, Analyze electrical diagrams, Analyze liquid diagrams, Analyze piping diagrams, Analyze psychometric diagrams, Review RAMS, Approve RAMS, Contribute to RCA", "teamCollaboration" : "Internal teams; External teams; Design teams; Construction management; Facility management; Operations teams; OEMs; Facility Management partners", "projectManagementSkills" : [ "Engineering initiatives" ], "domainKnowledge" : "Data center operations; Mechanical systems; Electrical systems; HVAC systems; Electrical distribution; Control systems; Building management systems; Electrical power monitoring systems; Critical environments; Data centers", "domainList" : [ "data-center-operations", "mechanical-systems", "electrical-systems", "hvac-systems", "electrical-distribution", "control-systems", "building-management-systems", "electrical-power-monitoring-systems", "critical-environments", "data-centers" ], "domainSpecificKnowledge" : [ "Data center operations", "Mechanical systems", "Electrical systems", "HVAC systems", "Electrical distribution", "Control systems", "Building management systems", "Electrical power monitoring systems", "Critical environments", "Data centers" ], "toolProficiency" : [ "BMS", "EPMS", "EcoStruxure", "ION Enterprise", "WinPM", "IQVision", "SCADA" ], "communicationSkills" : "Written communication; Verbal communication", "documentationSkills" : "Technical documentation", "problemSolvingSkills" : "Problem-solving skills; Analytical skills; Root cause analysis", "qualificationsBasic" : "Formal training in industry-standard systems, Working knowledge of HVAC plants, Working knowledge of electrical distribution systems, Experience with electrical diagrams, Experience with liquid diagrams, Experience with piping diagrams, Experience with psychometric diagrams, Experience with Siemens PLCs, Experience with Rockwell PLCs, Experience with ABB PLCs, Experience with Schneider PLCs, Experience with Wonderware SCADA, Experience with Schneider Ecostruxure, Experience with Trend IQVision, Experience with BMS systems, Experience with EPMS systems, Experience with data center environments, Experience with critical environments, Experience with mechanical systems, Experience with electrical systems, Experience with Feeders, Experience with Transformers, Experience with Generators, Experience with Fuel Systems, Experience with Switchgear, Experience with UPS Systems, Experience with Battery Banks, Experience with ATS Units, Experience with STS Units, Experience with Chillers, Experience with Air Handling Units, Experience with CRAH Units, Experience with CRAC Units, Experience with Fire Alarm Systems, Experience with Fire Suppression Systems, Evidence of interpersonal skills, Verbal communication skills, Written communication skills, Results oriented, Highly accountable, Organizational skills, Proven self-starter, Ability to understand the big picture, Ability to perform through change, Ability to adapt to shifting priorities, Good team leadership skills, Lead by example, Excellent people management skills, Confidence to lead and motivate, Excellent interpersonal skills, Broad experience managing critical environments, Broad experience managing data centres, Broad experience managing smart buildings, Good problem-solving skills, Analytical skills, Ability to multitask, Ability to thrive in fast-paced business, Good delegation skills, Sensitive to political situations, Good relationship builder, Committed to excellence, Hold people to account, Detail oriented, Diligent, Entrepreneurial by nature, Decision maker, Prepared to take ownership of outcomes, Support success of others, Excellent external radar, Proactive, Able to think ahead, Willing to think ahead, Ability to understand the wider picture, Devotion to detail", "qualificationsPreferred" : "Experience with Siemens, Experience with Rockwell, Experience with ABB, Experience with Schneider, Experience with Trend, Experience with data center monitoring and control systems, Experience with critical environments, Experience with data centers", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "About Yondr Yondr is a disruptor. We challenge convention and simplify complexity. A global developer, owner operator and service provider of data centers, we deliver complex data center capacity needs for the world’s largest tech companies. Our exponential growth sees us looking for extraordinary people to help accelerate us towards our vision: a tomorrow without constraints. But we can’t do this without you. Job purpose Yondr is revolutionising the real estate and technology industries. We provide wholly outsourced, end-to-end solutions to meet the capacity and property needs of growing businesses. In the process, we improve business performance, create enriching user experiences, and meet tomorrow’s needs today. But we can’t do it without you. We believe in a tomorrow without constraints and making the impossible possible for our clients. Thinking out of the box and not settling for less, is crucial. All interested parties, regardless of nationality, race, ethnicity, religion, age, sexual orientation, or gender, are welcome to apply and will be considered equally. Diversity is one of Yondr's core values, and we want to enhance the diversity of our workforce to reflect the world we live in. About the Role As the Operations Engineer - Systems, (SME) you are responsible for the monitoring and control systems for the critical mechanical and electrical assets within our regional data centers–including the building management system (BMS) and the electrical power monitoring system (EPMS). The Operations Senior Engineer - Systems is responsible for the optimal monitoring and control availability of the mechanical and electrical assets throughout their lifecycle, taking into consideration health, safety, environment, costs, investments, and customer requirements. Main Responsibilities This position will have overall responsibility for all mechanical controls and electrical systems monitoring aspects of our regional data centers. Responsibilities shall include, but not be limited to, planned and corrective maintenance, technical documentation, review of proposed operational procedures, initial analysis of in-service failures, associated project work, and overall systems health. The Operations Senior Engineer – Systems will have experience and formal training in industry-standard systems (e.g., Delta Controls, Trend, Johnson Controls, Siemens WinPM, Schneider EcoStruxure/ION Enterprise) as well as working knowledge of HVAC plants and electrical distribution systems and components. The role is also responsible for leading small to medium-scale projects and the rollout of engineering initiatives. Interacts with internal and external teams, including design and construction management of new facilities and Yondr facility management and operations. Ensure optimal availability of critical mechanical and electrical control and monitoring Work with site operational and technical teams, original equipment manufacturers (OEMs), and Facility Management partners to ensure optimal availability of critical mechanical and electrical control and monitoring systems. Ensure management and adherence to all customer service level agreements (SLAs). Understand the client SLAs and create all required reports detailing systems performance, activities and issues that have taken place that require reporting and Create and run trending and diagnostics on the BMS and EPMS systems and notify operations personnel of any abnormalities. Work closely with the OEMs to achieve stable and reliable monitoring and control Schedule and supervise required maintenance for BMS and Develop new interfaces (graphics) on request of the Data Center Operations and facility management (FM) teams. Train and assist internal customers and stakeholders with the creation, design, configuration, validation, installation, commissioning, and operation of BMS and EPMS systems. Data bus knowledge (e.g., Modbus, Bacnet) are an A strong understanding and experience of the electrical and mechanical systems used in a data center environment, including Feeders, Transformers, Generators, Fuel Systems, Switchgear, UPS Systems, Battery Banks, ATS / STS Units, Chillers, Air Handling Units, CRAH / CRAC Units, Fire Alarm Systems and Fire Suppression Experience with Siemens, Rockwell, ABB and Schneider PLCs, Wonderware SCADA, Schneider Ecostruxure, Trend IQVision is preferred. Ability to understand and analyze relevant technical documents such as electrical diagrams, liquid, piping diagrams, schemes psychometric diagrams, etc. Continued Health and Safety awareness in operational Assistance in the review and approval of RAMS (risk assessment and method statement) from contractors performing work in our facilities. Contribute to the preparation of root cause analysis to drive long-term system This may involve managing third-party experts. Development and implementation of asset life cycle plans, including repair / replace strategies and the initiation of replacement / capital projects. Providing inputs to our design team regarding operational and maintainability aspects of existing and new designs. Represent Yondr Operations during the technical handover process to ensure system testing and commissioning are satisfactorily completed for all projects, including new data centers. Qualifications and experience Bachelor’s degree in an applicable engineering field preferred, experience would be considered in lieu of a Bachelor’ s. 8 -10 years of relevant experience (with 5+ years of experience working in data centers and/or critical environments preferred). Demonstrated skills and experience in the design, maintenance, and operation of mechanical and electrical monitoring and control systems in critical environments, preferably data centers. Experienced in the delivery of highly complex technical Evidence of strong interpersonal skills is Strong verbal and written communication Results oriented, highly accountable, and strong organizational Proven self- Attention to detail and the ability to understand the big Ability to perform through change and transformation while adapting to shifting Skills and Experience Show good team leadership skills and can lead by example. Excellent people management skills, with the confidence to lead and motivate the team and those around you. Excellent interpersonal and communication skills. Broad experience in managing critical environments, data centres or smart buildings. Good problem-solving and analytical skills. Ability to multitask and thrive in a fast-paced regional and global business Good, clear and precise delegation skills Sensitive to political situations - good relationship builder Person specification Passionate about what you do and committed to excellence – leads and holds people to account Detail oriented and diligent. Entrepreneurial by nature with a strong sense of ownership. Decision maker. Results orientated and prepared to take ownership of outcomes Support the success of other people and their businesses above your own success Role model our values Excellent external radar so that they pick up on trends Proactive, diligent, able and willing to think ahead Ability to understand the wider picture whilst devoting attention to detail At Yondr, we want to enhance the diversity, equity, inclusion and belonging of our workforce to reflect the world we live in. Our roles are potential opportunities for everyone; all interested parties, regardless of nationality, race, ethnicity, religion, age, sexual orientation, or gender, are welcome to apply. We ensure all candidates have equitable access and consideration throughout the hiring process. Yondr is committed to fostering a welcoming, safe and inclusive work environment. We provide support through our benefits, which are inclusive of all backgrounds.", "summaryDescription" : "Operations Engineer - Systems at Yondr Group. Monitor critical mechanical assets. Monitor critical electrical assets", "postedDate" : "2026-06-14T20:07:52.187", "createdAt" : "2026-06-14T20:07:52.187", "lastUpdated" : "2026-06-16T02:56:14.895", "ingestTimestamp" : "2026-06-14T20:07:52.187", "mongoId" : "6a2ca3c774d8ee00a09adcff", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 145000, "salaryAnnualMax" : 215000, "salaryBand" : "100k-150k", "hasSalary" : true, "allSkills" : [ "Electrical systems", "Mechanical systems", "HVAC plants", "Electrical distribution", "Control systems", "Systems monitoring", "Systems control", "Project management", "Systems health", "Root cause analysis", "Engineering initiatives", "Data center operations", "HVAC systems", "Building management systems", "Electrical power monitoring systems", "Critical environments", "Data centers", "BMS", "EPMS", "EcoStruxure", "ION Enterprise", "WinPM", "IQVision", "SCADA" ], "skillCount" : 24, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Senior", "dataQualityScore" : 0.8888889, "daysOld" : 1, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Real Estate", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c7c3974d8ee00a094cd09", "title" : "Executive Assistant", "company" : "Mezzetta", "industry" : "Food & Beverage", "salary" : { "min" : 130000.0, "max" : 135000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Larkspur, CA/American Canyon, CA", "locations" : [ "Larkspur", "CA/American Canyon", "CA" ], "timestamp" : "2026-06-15T14:01:18.019", "fingerprint" : "fdb53244d76926d281e913e25e8d094c45817905941ef2056d29d302f92a8bf6", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/mezzettacareers/jobs/6020913004", "externalId" : "6020913004", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Larkspur", "state" : "California", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "37.9340915,-122.5352539" }, { "city" : "American Canyon", "state" : "California", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "38.1785248,-122.2551830" } ], "locationText" : "Larkspur, California, United States; American Canyon, California, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "Senior", "technicalSkills" : "Microsoft Office Suite, Outlook, Word, Excel, PowerPoint, Teams, SharePoint", "professionalSkills" : [ "Office management", "Scheduling", "Logistics", "Expense management", "Travel coordination", "Vendor management", "Document management", "Budget tracking", "Invoice tracking" ], "hardSkillsList" : [ "Office supply management", "Calendar management", "Meeting coordination", "Travel arrangements", "Expense reporting", "Purchase requests", "PO receiving", "Document organization" ], "softSkillsList" : [ "Professional", "Resourceful", "Calm", "Responsive" ], "hardSkills" : [ { "name" : "Office supply management", "level" : "intermediate" }, { "name" : "Calendar management", "level" : "intermediate" }, { "name" : "Meeting coordination", "level" : "intermediate" }, { "name" : "Travel arrangements", "level" : "intermediate" }, { "name" : "Expense reporting", "level" : "intermediate" }, { "name" : "Purchase requests", "level" : "intermediate" }, { "name" : "PO receiving", "level" : "intermediate" }, { "name" : "Document organization", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Professional" }, { "name" : "Resourceful" }, { "name" : "Calm" }, { "name" : "Responsive" } ], "majorSkills" : "Executive support, Office operations, Event planning, Leadership support", "majorSkillsList" : [ "Executive support", "Office operations", "Event planning", "Leadership support" ], "coreResponsibilities" : "Manage day-to-day office responsibilities, Order and stock supplies, Manage office programs, Create a fun and creative workspace, Manage corporate calendar, Schedule critical meetings, Coordinate logistics for meetings and events, Maintain a professional office environment, Coordinate with building management, Ensure office functionality and upkeep, Maintain organization and communication across teams, Support efficient execution of leadership priorities, Provide supplemental support for CEO's Executive Assistant, Provide high-impact administrative support to LT members, Coordinate complex travel, Manage LT expenses, Support leadership initiatives, Coordinate leadership initiatives, Follow up on leadership initiatives, Schedule leadership initiatives, Lead planning of team events, Coordinate leadership off-sites, Coordinate training events, Coordinate company gatherings, Prepare offices for board meetings, Prepare meeting spaces for leadership meetings, Prepare meeting spaces for external visitors, Assist in hosting vendors, Assist in hosting suppliers, Assist in hosting guests, Assist in hosting external partners, Partner cross-functionally to support leadership priorities, Support employee engagement initiatives, Support organizational programs, Support and reinforce company values, Track budgets for office operations, Track invoices for office operations, Track expenses for office operations, Track budgets for events, Track invoices for events, Track expenses for events, Track budgets for executive support, Track invoices for executive support, Track expenses for executive support, Support vendor setup, Support purchase requests, Support PO receiving within IFS", "teamCollaboration" : "Coordinate with teams across offices; Partner cross-functionally; Support leadership priorities; Support employee engagement; Support organizational programs", "domainKnowledge" : "Specialty olives; Peppers; Sauces; Family traditions", "domainList" : [ "specialty-olives", "peppers", "sauces", "family-traditions" ], "domainSpecificKnowledge" : [ "Specialty olives", "Peppers", "Sauces", "Family traditions" ], "toolProficiency" : [ "Microsoft Office Suite", "Outlook", "Word", "Excel", "PowerPoint", "Teams", "SharePoint", "IFS" ], "communicationSkills" : "Written communication; Verbal communication", "innovationCreativity" : "Creativity", "problemSolvingSkills" : "Problem-solving; Decision-making", "specialRequirements" : "Flexibility, Adaptability", "outcomesObjectives" : "Create a vibrant team and office experience; Make work rewarding and enjoyable; Maintain an organized environment; Maintain an engaging environment; Maintain a professional environment; Support leadership effectiveness; Ensure office functionality; Ensure office upkeep; Support efficient execution; Reinforce company values", "qualificationsBasic" : "5-10 years experience supporting executives, Proficiency in Microsoft Office Suite, Ability to exercise sound judgment, Maintain confidentiality, Balance multiple priorities, Exceptional organizational skills, Interpersonal and relationship-building skills, Excellent written and verbal communication skills, Demonstrated ability to exercise discretion, Problem-solving capability, Proactive decision-making skills, Highly resourceful, Adaptable, Work independently and collaboratively, Remain calm and effective, Customer service mindset, Solutions-oriented approach, Anticipate needs, Improve processes", "qualificationsPreferred" : "Bachelor's degree or equivalent professional experience, Experience with expense management, Experience with travel coordination, Experience with office/vendor management, AI proficiency (Claude, ChatGPT, etc.), Experience supporting C-level executives, Experience managing office operations, Experience managing events, Experience managing employee engagement initiatives", "workSiteFlexibility" : "Flexible", "rawDescription" : "About Us: Since 1935, we’ve been on a mission to bring a little extra happiness to everyday life and inspire connections over food. We select the finest ingredients the world has to offer, craft premium products made with love, and never settle for shortcuts. We believe that when we share our food, we share a part of ourselves — and that’s the only way we’d put our name on it. Today, our small family company has grown into a national leader in specialty olives, peppers, and sauces under the leadership of CEO Jeff Mezzetta, and our commitment to quality has never wavered. With an 80-year legacy behind us and a bright future ahead, we’re seeking passionate, driven candidates to help us bring our cherished family traditions to a new generation. The ideal candidate will have an immediate connection to our Core Ingredients: Crunchy Crunchy: We are hungry for excellence. Own It: We think and act as an owner – with appetite, initiative, and responsibility. Connection: We build authentic relationships that foster trust and open communications. Vibrance: We come to work eager and passionate about fulfilling our vision. When we share our work, we share a part of who we are. Mezzetta is searching for an experienced, energetic Executive Assistant to assume high-level ownership of office responsibilities, while also providing administrative support to members of the company’s Leadership Team (LT). This role will work directly with VP/C-level executives and Advisory Board members and serve as a key partner in maintaining an organized, engaging, and highly professional corporate environment. The Executive Assistant will leverage their creativity, organization, and passion for people to help create a vibrant team and office experience in our Larkspur and American Canyon offices — planning team events, helping to host visitors, coordinating with teams across offices, and helping to build programs and experiences that make work rewarding and enjoyable. This role will also oversee day-to-day office needs, including office supply management, coordination with building and maintenance teams, and oversight of shared office spaces and programs. This role is designed to manage office responsibilities and support leadership effectiveness, including support for members of the leadership team. This position splits time between our Larkspur and American Canyon offices (3 total locations). Flexibility and adaptability are required Responsibilities Office Support Manage day-to-day office responsibilties across Larkspur and American Canyon office locations (three), including ordering and stocking supplies, managing various office programs, and creating a workspace that fosters fun and creativity Manage the Mezzetta corporate calendar and partner on scheduling critical meetings requiring coordination of broader LT · Coordinate logistics and itineraries for major headquarters meetings and leadership events (e.g., Sales AOP Planning, Operations Town Hall, Board meetings) Maintain a professional, welcoming, and engaging office environment that supports employee experience and company culture · Coordinate closely with building management, facilities, and maintenance teams to ensure office functionality and upkeep Help maintain organization and communication across teams to support efficient execution of leadership priorities · Provide supplemental support and coverage for the CEO’s Executive Assistant during PTO or other planned absences Leadership Team Administrative Support Provide high-impact administrative support to LT members, focused on more complex travel coordination, scheduling, logistics, expenses etc. Support limited set of cross-functional or leadership initiatives through coordination, follow-up, scheduling, and administrative project support Event Planning & Culture Initiatives Lead planning and coordination of team events, leadership off-sites, training events, and company gatherings Prepare offices and meeting spaces for board meetings, leadership meetings, and external visitors Assist in hosting vendors, suppliers, guests, and external partners Partner cross-functionally to support leadership priorities, employee engagement initiatives, and organizational programs Serve as a culture advocate by supporting and reinforcing company values through internal engagement and communications Financial & Systems Support Track budgets, invoices, and expenses related to office operations, events, and executive support activities Support vendor setup, purchase requests, and PO receiving within IFS as it relates to office operations, events, and Advisory Board activities Assist with corporate document management and organization, including SharePoint and shared folder maintenance Requirements The ideal candidate is highly self-motivated, professional, resourceful, and capable of prioritizing responsibilities in a fast-paced corporate environment. The ability to exercise sound judgment, maintain confidentiality, and effectively balance multiple priorities is essential. Exceptional organizational skills with the ability to prioritize multiple responsibilities while maintaining strong attention to detail Strong interpersonal and relationship-building skills with the ability to interact professionally with executives, employees, board members, vendors, and external partners Excellent written and verbal communication skills · Demonstrated ability to exercise discretion and maintain confidentiality with sensitive information Strong judgment, problem-solving capability, and proactive decision-making skills · Highly resourceful, adaptable, and capable of working both independently and collaboratively Ability to remain calm and effective in a fast-paced, high-demand environment Strong customer service mindset and responsiveness Forward-thinking and solutions-oriented approach with the ability to anticipate needs and improve processes Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, SharePoint) Experience with expense management, travel coordination, and office/vendor management preferred AI proficiency (Claude, ChatGPT, etc.) Education Bachelor’s degree preferred or equivalent professional experience 5–10 years of experience supporting executives, leadership teams, or corporate office operations Experience supporting C-level executives or senior leadership teams preferred Prior experience managing office operations, events, or employee engagement initiatives strongly preferred Demonstrated success operating in a fast-paced, highly collaborative environment Pay Range $130,000—$135,000 USD Our Commitment to an Inclusive Workplace: At Mezzetta, we embrace diversity and strive to create an inclusive environment where you know you belong. Part of that commitment includes a zero-tolerance policy and being an Equal Opportunity Employer that prohibits discrimination and harassment of any kind. All employment decisions at Mezzetta are solely based on merit, qualifications, abilities and business needs, without regard to race, color, religion or belief, gender, sexual orientation, gender identity/expression, age, marital status, national origin, disability, military or veteran status, family or parental status, pregnancy, or any other status protected by law. All of us share in the responsibility of fulfilling this commitment and creating a culture where our team can thrive.", "summaryDescription" : "Executive Assistant at Mezzetta. Skills: Executive support, Office operations, Event planning, Leadership support. Manage day-to-day office responsibilities. Order and stock supplies", "postedDate" : "2026-06-14T08:25:49.471", "createdAt" : "2026-06-14T08:25:49.471", "lastUpdated" : "2026-06-15T14:01:18.019", "ingestTimestamp" : "2026-06-14T08:25:49.471", "mongoId" : "6a2c7c3974d8ee00a094cd09", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 130000, "salaryAnnualMax" : 135000, "salaryBand" : "100k-150k", "hasSalary" : true, "allSkills" : [ "Office supply management", "Calendar management", "Meeting coordination", "Travel arrangements", "Expense reporting", "Purchase requests", "PO receiving", "Document organization", "Professional", "Resourceful", "Calm", "Responsive", "Executive support", "Office operations", "Event planning", "Leadership support", "Office management", "Scheduling", "Logistics", "Expense management", "Travel coordination", "Vendor management", "Document management", "Budget tracking", "Invoice tracking", "Specialty olives", "Peppers", "Sauces", "Family traditions", "Microsoft Office Suite", "Outlook", "Word", "Excel", "PowerPoint", "Teams", "SharePoint", "IFS" ], "skillCount" : 37, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Senior", "dataQualityScore" : 1.0, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Food & Beverage", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2cb20b74d8ee00a09df312", "title" : "Executive Operations Assistant", "industry" : "Project Management", "salary" : { "min" : 800.0, "max" : 1500.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Brazil", "locations" : [ "Brazil" ], "timestamp" : "2026-06-16T01:05:15.814", "fingerprint" : "2034916225b8de3ab450429e7e6a876f66b667cb16cf3bd3780bc2ce6be94a31", "source" : "lever", "language" : "en", "applyUrl" : "https://jobs.lever.co/jobgether/3f7a00d6-cba9-4cf9-ac6d-42899675d0dd/apply", "externalId" : "3f7a00d6-cba9-4cf9-ac6d-42899675d0dd", "industryFunction" : { }, "structuredLocations" : [ { "country" : "Brazil", "continent" : "sa", "workMode" : "remote" } ], "locationText" : "Brazil", "employmentType" : "FULL_TIME", "experienceMinYears" : 10, "experienceMaxYears" : 99, "experienceLevel" : "Executive", "technicalSkills" : "Google Workspace", "professionalSkills" : [ "Operational coordination", "Administrative support", "Financial coordination", "Cross-functional communication" ], "hardSkillsList" : [ "Scheduling", "Document organization", "Recruiting support", "Onboarding documentation", "Reporting assistance" ], "softSkillsList" : [ "Discretion", "Problem-solving" ], "hardSkills" : [ { "name" : "Scheduling", "level" : "intermediate" }, { "name" : "Document organization", "level" : "intermediate" }, { "name" : "Recruiting support", "level" : "intermediate" }, { "name" : "Onboarding documentation", "level" : "intermediate" }, { "name" : "Reporting assistance", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Discretion" }, { "name" : "Problem-solving" } ], "majorSkills" : "Executive support, Operational coordination, HR coordination, Financial coordination", "majorSkillsList" : [ "Executive support", "Operational coordination", "HR coordination", "Financial coordination" ], "coreResponsibilities" : "Support Vice President, Prioritize executive operations, Schedule executive operations, Coordinate administrative tasks, Maintain visibility over initiatives, Track progress on initiatives, Ensure follow-through across departments, Coordinate HR activities, Support recruiting, Schedule interviews, Manage onboarding documentation, Manage internal communications, Assist with financial coordination, Organize financial documents, Provide QuickBooks support, Assist with financial reporting, Manage production schedules, Identify schedule conflicts, Ensure project continuity, Manage executive email, Prioritize email messages, Flag urgent email matters, Ensure timely email responses, Facilitate cross-functional communication, Ensure team alignment, Ensure team clarity", "teamCollaboration" : "Cross-functional communication; Between leadership, HR, finance, production", "domainKnowledge" : "Construction industry", "domainList" : [ "construction-industry" ], "domainSpecificKnowledge" : [ "Construction industry" ], "toolProficiency" : [ "Google Workspace", "QuickBooks", "Scheduling platforms", "Operational reporting systems" ], "communicationSkills" : "Written communication; Verbal communication", "documentationSkills" : "Onboarding documentation", "continuousLearning" : "Professional growth; Expanded responsibilities", "problemSolvingSkills" : "Problem-solving mindset", "outcomesObjectives" : "Ensure smooth coordination; Ensure alignment and clarity", "qualificationsBasic" : "Executive support experience, Operational coordination skills, Support leadership teams, Experience supporting remote environments, HR coordination activities, Basic accounting experience, Organizational and multitasking skills, Manage competing priorities, Excellent written communication, Excellent verbal communication, High attention to detail, Discretion and professionalism, Problem-solving mindset, Ability to work independently, Familiarity with Google Workspace, Familiarity with scheduling platforms", "qualificationsPreferred" : "QuickBooks-related support, Familiarity with operational reporting systems", "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "## Accountabilities In this role, you will provide high-level operational and administrative support to leadership while ensuring smooth coordination across HR, finance, and production workflows: Support the Vice President with daily executive operations, prioritization, scheduling, and administrative coordination across multiple business functions. Maintain visibility over key initiatives, track progress, and ensure follow-through across departments and operational streams. Coordinate HR-related activities including recruiting support, interview scheduling, onboarding documentation, and internal communications. Assist with accounting and financial coordination, including document organization, QuickBooks-related support, and reporting assistance. Support production and operations teams by managing schedules, identifying conflicts, and ensuring continuity across active projects. Manage executive email communications by prioritizing messages, flagging urgent matters, and ensuring timely responses. Facilitate cross-functional communication between leadership, HR, finance, and production teams to ensure alignment and clarity. Requirements: The ideal candidate brings strong executive support experience combined with operational coordination skills across multiple business areas, including HR and finance: Proven experience as an Executive Assistant or in a similar executive operations or administrative support role. Experience supporting leadership teams in remote or distributed environments. Exposure to HR coordination activities such as recruiting support, onboarding, and employee communications. Basic accounting or financial administration experience, ideally with tools such as QuickBooks. Strong organizational and multitasking skills with the ability to manage competing priorities effectively. Excellent written and verbal communication skills in English. High attention to detail, discretion, and professionalism when handling confidential information. Strong problem-solving mindset with the ability to work independently in a fast-paced environment. Familiarity with tools such as Google Workspace, operational reporting systems, and scheduling platforms. Benefits: Remote-first position with flexible working environment Monthly compensation in the range of $800–$1,500 USD Performance-based incentives including bonuses and rewards programs Exposure to cross-functional operations across HR, finance, and production Opportunity to work closely with senior leadership and gain strategic operational experience Supportive and dynamic remote work culture Potential for professional growth and expanded responsibilities over time Structured workflow with clear priorities and operational visibility. ## Additional Information How Jobgether works: We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team. We appreciate your interest and wish you the best! Why Apply Through Jobgether? Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time. #LI-CL1", "summaryDescription" : "Executive Operations Assistant. Skills: Executive support, Operational coordination, HR coordination, Financial coordination. Support Vice President. Prioritize executive operations", "postedDate" : "2026-06-11T10:07:22.859", "createdAt" : "2026-06-11T10:07:22.859", "lastUpdated" : "2026-06-16T01:05:15.814", "ingestTimestamp" : "2026-06-14T21:09:58.847", "mongoId" : "6a2cb20b74d8ee00a09df312", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 9600, "salaryAnnualMax" : 18000, "salaryBand" : "<30k", "hasSalary" : true, "allSkills" : [ "Scheduling", "Document organization", "Recruiting support", "Onboarding documentation", "Reporting assistance", "Discretion", "Problem-solving", "Executive support", "Operational coordination", "HR coordination", "Financial coordination", "Administrative support", "Cross-functional communication", "Construction industry", "Google Workspace", "QuickBooks", "Scheduling platforms", "Operational reporting systems" ], "skillCount" : 18, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Executive", "dataQualityScore" : 0.8888889, "daysOld" : 4, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Construction", "llmIndustryConfidence" : 0.95 }, { "id" : "69c94a7f9bc74574cbbb4946", "title" : "Executive Assistant, SMGS Operations, SPE", "company" : "Amazon Web Services, Inc.", "industry" : "Administrative Support, Cloud Computing", "salary" : { "min" : 82700.0, "max" : 129800.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Seattle, Washington, USA", "locations" : [ "Seattle, Washington, USA" ], "timestamp" : "2026-06-15T03:26:37.532", "fingerprint" : "6372f6cc2d71e8688a6760d45ad2d139fd897d6f6554ca22ab9a4730d528587e", "source" : "amazon", "language" : "en", "applyUrl" : "https://account.amazon.com/jobs/3199670/apply", "externalId" : "524ac8d0-c300-4ce1-84d0-78758f7dd754", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Seattle", "state" : "Washington", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "47.6038321,-122.3300620" } ], "locationText" : "Seattle, Washington, United States", "employmentType" : "FULL_TIME", "coreResponsibilities" : "Manage complex calendar and scheduling, Manage domestic and international travel, Manage expense report coordination and submission, Organize team activities, Assist with team activities, Track key deliverables, Help drive completion of key deliverables, Follow up on unfinished items, Act as a liaison for direct reports, Manage team space, Work closely with leadership team, Work closely with recruiting, Work closely with other Executive Assistants, Document writing, Document editing, Document readiness, Have fun at work, Help others have fun, Complete complex tasks, Complete complex projects, Anticipate business needs, React with appropriate urgency, Take effective action, Solve difficult problems, Solve complex problems", "teamCollaboration" : "Leadership team; Recruiting; Other Executive Assistants; International diverse team; Field Enablement team", "projectManagementSkills" : [ "Project management" ], "domainKnowledge" : "Sales; Marketing; Global Services; Business operations; Special Programs; Enablement", "domainList" : [ "sales", "marketing", "global-services", "business-operations", "special-programs", "enablement" ], "domainSpecificKnowledge" : [ "Sales", "Marketing", "Global Services", "Business operations", "Special Programs", "Enablement" ], "communicationSkills" : "Document writing; Document editing", "documentationSkills" : "Document writing; Document editing", "continuousLearning" : "Learn new skills", "problemSolvingSkills" : "Solve difficult problems; Solve complex problems", "qualificationsBasic" : "5+ years senior level leadership support, Executive level calendar management, Domestic or international travel coordination, Designing processes to maximize efficiency", "qualificationsPreferred" : "7+ years senior level leadership support, Working with large global teams, Fast-paced, high-tech company, End-to-end project management", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Are you always looking around corners and anticipating needs? Do you believe that details matter and want to support a highly engaged team? We are looking for a dedicated, well-organized and customer-obsessed Executive Assistant to become part of our Special Programs & Enablement Team at Amazon Web Services. This EA will support two U.S.-based Sales, Marketing & Global Services (SMGS) business operations Directors and requires superior attention to detail, great organization and prioritization skills, the ability to plan ahead and to meet tight deadlines, all while juggling multiple critical requests. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with leaders (at and outside Amazon) is important, as is the ability to be flexible and change direction seamlessly. The successful candidate will possess the ability to complete complex tasks and projects quickly with little guidance, react with appropriate urgency to situations that require a quick turnaround, and want to take on varied and exciting new projects and learn new skills. You’ll need to take effective action without having to know the total picture, and efficiently and proactively solve difficult or complex problems that affect people within the department or other related groups. This role requires attention to detail, solid organizational skills, and the ability to meet tight deadlines while juggling multiple requests across teams. The successful candidate will be trusted to handle confidential and sensitive information, and be able to work professionally with a wide range of people from senior business executives to front line engineers. The ideal candidate will have experience working well in a fast-paced, multi-stakeholder environment, managing ever-shifting calendars; planning and organizing internal and external events, and coordinating travel. Key job responsibilities • Management of complex calendar and scheduling to support teams in multiple locations Manage domestic and international travel • Manage expense report coordination and submission • Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events) • Track and help drive completion of key deliverables and follow up on unfinished items • Act as a liaison for direct reports • Management of team space, including moves and reconfigurations • Work closely with the leadership team, recruiting and other Executive Assistants to provide support to the organization • Document writing, editing, and readiness • Have fun at work and help others do the same A day in the life This role will work closely with both Director's and their respective teams on large scale operation topics such as event management, travel and calendar management, site visits, communications, space planning, and other potential special projects. The successful candidate will complete complex tasks and projects quickly with little to no guidance, be very strong in anticipating the business needs of the leaders, and react with appropriate urgency and action to unanticipated developments or situations. About the team Join our international, diverse team, which is going above and beyond for our internal customers across AWS. The Worldwide Field Enablement (WWFE) team delivers bar-raising enablement to unleash the full potential of every Field member as we maximize their productivity with customers and partners. We always focus on delivering the best results for our customers by working backwards from their needs. We work to create a collaborative and supportive team culture, where everyone can do their best work, teaming together and driven by customer obsession and supporting our end customers on their cloud journey. Basic Qualifications: - 5+ years of senior level leadership support experience - Experience with executive level calendar management - Experience with domestic or international travel coordination - Experience designing processes to maximize efficiency Preferred Qualifications: - 7+ years of senior level leadership support experience - Experience working with large global teams - Experience in a fast-paced, high-tech company - Experience with end-to-end project management Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status. Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner. The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits . USA, NY, New York - 81,600.00 - 142,800.00 USD annually USA, WA, Seattle - 82,700.00 - 129,800.00 USD annually", "summaryDescription" : "Executive Assistant, SMGS Operations, SPE at Amazon Web Services, Inc.. Manage complex calendar and scheduling. Manage domestic and international travel", "postedDate" : "2026-06-13T06:51:52.081", "createdAt" : "2026-06-13T06:51:52.081", "lastUpdated" : "2026-06-15T03:26:37.532", "ingestTimestamp" : "2026-06-13T06:51:52.081", "mongoId" : "69c94a7f9bc74574cbbb4946", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "sourceUrl" : "https://account.amazon.com/jobs/3199670/apply", "salaryAnnualMin" : 82700, "salaryAnnualMax" : 129800, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ "Project management", "Sales", "Marketing", "Global Services", "Business operations", "Special Programs", "Enablement" ], "skillCount" : 7, "jobCategory" : "operations", "dataQualityScore" : 0.8888889, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true }, { "id" : "6a2ca01374d8ee00a09a136f", "title" : "Executive Assistant", "company" : "Hadrian", "industry" : "Go-To-Market (GTM)", "salary" : { "min" : 85000.0, "max" : 125000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Executive Assistant in Washington, United States, adjusted for senior seniority, full-time employment, and the manufacturing industry." }, "location" : "Washington D.C.", "locations" : [ "Washington D.C." ], "timestamp" : "2026-06-16T02:43:51.305", "fingerprint" : "f0a6b87d05a8ea34c04aae0e66c4a1e0a98ac5eceeacd3e6660ea8d7ea50c82b", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/hadrian-automation/b95f9031-fd94-4396-b4c5-68bdb05c3994/application", "externalId" : "b95f9031-fd94-4396-b4c5-68bdb05c3994", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Washington", "state" : "District of Columbia", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "38.8950982,-77.0363849" } ], "locationText" : "Washington, District of Columbia, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 5, "experienceMaxYears" : 7, "experienceLevel" : "Senior", "rawDescription" : "Hadrian - Manufacturing the Future Hadrian is building autonomous factories that help aerospace and defense companies manufacture rockets, satellites, jets, and ships up to 10x faster and up to 2x cheaper. By combining advanced software, robotics, and full-stack manufacturing, we are reinventing how America produces its most critical parts. We’re accelerating our mission with the launch of Factory 3 in Mesa, Arizona, a 290,000-square-foot facility creating 350 new jobs. We are expanding rapidly to support thousands of future hires, launching Hadrian Maritime to expand into naval production, and introducing a Factory-as-a-Service model that delivers complete systems instead of individual parts. Hadrian is backed by leading investors including T. Rowe Price, Lux Capital, Founders Fund, and Andreessen Horowitz, our fast-growing team is united around reindustrializing American manufacturing for the 21st century and beyond. We are seeking an exceptional Executive Assistant to support the Chief of Staff, External Affairs. This role requires a collaborative team player with strong judgment and attention to detail. You will be embedded in the daily operations of the Chief of Staff, supporting core business priorities while providing occasional personal support when needed. The role involves managing a complex scope of responsibilities while maintaining a calm and steady presence in a fast-paced environment. Experience on Capitol Hill or in a legislative environment preferred. What You’ll Do - Manage complex scheduling across internal and external stakeholders - Handle all travel logistics as needed for hybrid travel schedules and external offsites - Act as gatekeeper and facilitator: triaging incoming requests and communications - Prepare materials such as presentations, reports, and internal communications - Coordinate domestic and international travel logistics - Own internal meeting prep, agendas, and post-meeting follow-ups - Help organize and execute events for executive and external onsite meetings - Assist with personal tasks on occasion to support executive bandwidth - Take on special projects and process improvement initiatives that increase leadership productivity - Adapt quickly to shifting priorities and make judgment calls in ambiguous situations What We’re Looking For - 5–7+ years of experience supporting senior executives - High agency and self-starting; enthusiastic about tackling novel and evolving challenges - Exceptional organizational skills, attention to detail, and time management - Excellent judgment and discretion; comfortable handling sensitive and confidential materials - Skilled at anticipating needs before they arise and proactively solving problems - Strong sense of ownership and responsibility - Able to juggle multiple projects without letting anything slip through the cracks - Proficient with tools like Microsoft Office Suite, Confluence, and modern productivity software - Experience developing and managing document and records systems is a strong plus BENEFITS FOR FULL-TIME EMPLOYEES - Medical, dental, vision, and life insurance plans for employees - 401k - Relocation support may be provided for certain situations, based on business need. - Flexible vacation policy ITAR Requirements To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State. Learn more about the ITAR here https://www.pmddtc.state.gov/?id=ddtc_kb_article_page&sys_id=24d528fddbfc930044f9ff621f961987. Hadrian Is An Equal Opportunity Employer It is the Company’s policy to provide equal employment opportunity for all applicants and employees. The Company does not unlawfully discriminate on the basis of race inclusive of traits historically associated with race (including, but not limited to, hair texture and protective hairstyles, such as braids, locks and twists), color, religion, sex (including pregnancy, childbirth, or related medical conditions), gender identity, gender expression, transgender status, national origin (including, in California, possession of a drivers license), ancestry, citizenship, age, physical or mental disability, height or weight, medical condition, family care status, military or veteran status, marital status, domestic partner status, sexual orientation, genetic information, exercise of reproductive rights, any other basis protected by local, state, or federal laws, or any combination of the above characteristics. When necessary, the Company also makes reasonable accommodations for disabled candidates and employees, including for candidates or employees who are disabled by pregnancy, childbirth, or related medical conditions.", "summaryDescription" : "Executive Assistant at Hadrian", "createdAt" : "2026-06-14T20:12:13.415", "lastUpdated" : "2026-06-16T02:43:51.305", "ingestTimestamp" : "2026-06-14T20:12:13.415", "mongoId" : "6a2ca01374d8ee00a09a136f", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 85000, "salaryAnnualMax" : 125000, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Senior", "dataQualityScore" : 0.7777778, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Manufacturing", "llmIndustryConfidence" : 0.95 }, { "id" : "68b706987fc9a711f0f6fde5", "title" : "Executive Assistant", "company" : "Amazon.com Services LLC", "industry" : "Administrative Support, no business category", "salary" : { "min" : 50000.0, "max" : 107100.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Bellevue, Washington, USA", "locations" : [ "Bellevue, Washington, USA" ], "timestamp" : "2026-06-16T01:39:38.694", "fingerprint" : "38c0bfb4057e10a87ab6cfa844358a6b5c44fca1d78217bf3042adf8eb16b850", "source" : "amazon", "language" : "en", "applyUrl" : "https://account.amazon.com/jobs/3052827/apply", "externalId" : "d0d670ad-f6a5-4a3c-9506-3432dcf9e09a", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Bellevue", "state" : "Washington", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "47.6144219,-122.1923370" } ], "locationText" : "Bellevue, Washington, United States", "employmentType" : "FULL_TIME", "remoteFriendly" : false, "workSiteFlexibility" : "onsite", "rawDescription" : "The North American Sort Center (NASC) Engineering Organization is looking for an Executive Assistant who wants to work in a fast-paced, exciting, and growing team. This role will support the Director for Engineering based out of Bellevue, WA. This Executive Assistant will be responsible for handling confidential information and maintaining professionalism in dealing with senior executives. Role responsibilities include managing multiple complex calendars, planning and organizing events of all sizes, and coordinating domestic and international travel. This candidate will help build a positive team environment and establish working relationships inside and outside of the group. Key job responsibilities -Time management: effectively utilizing working hours. You will be a detail oriented and organized planner with demonstrated ability to respond effectively and efficiently while maintaining flexibility. -Calendar management: responsible for all calendar management including setting up and sending invites, prioritization of meetings, advising on availability, tracking attendee lists, conference room booking, AV/VC assistance, OOTO/travel banners, interview coordination, training coordination access, agenda preparation. -Written communication: ability to communicate clearly in written form - emails, meeting agendas, calendar invites for both internally and externally. Utilizing mechanisms to ensure efficient communication with their leader and key stakeholders across office, field, and remote environment. -Technical tools and skills: developing new skills that impact team projects or needs -Travel coordination: proposing and developing domestic and international travel schedule with awareness of time zone, location, and prioritization of meetings -Business acumen: understanding the business and being able to apply your objectives to the business. Ability to keep the Directors organized, prioritized, and on-time while serving as a \"go-to\" for all areas of the department. -Proactive: ability to see around corners and take preemptive actions as needed. You must be skilled at anticipating problems, creating contingency plans, managing multiple priorities, problem solving and organizing logistics. -Business operations: keeping day-to-day operations functioning. You will possess the ability to complete high volumes of tasks with minimal guidance or supervision and deadline sensitivity. -Expense reconciliation: reconciling work-related charged in a timely manner. Responsible for expense reports/reimbursement and purchase orders for Director. Responsible for printing any financial decks and documents. -You will support the Directors in maintaining excellent rapport with internal service providers, cross-functionally with other business groups and departments, employing insightful and knowledgeable communications to foster a cooperative and communicative atmosphere. A day in the life Effectively managing the director's calendar, organizing team events, prioritizing calendar invites, accommodating leadership reviews across time zones, planning ahead for quarters ahead of time, and streamlining communication across the organization. About the team NASC Engineering comprises of various planning, engineering, and program teams enabling our Ops customers to sort and transport packages efficiently. Our team is diverse, spread across the country, with a blend of experiences, working both in office and on-site field environment. Our partner teams are also spread across the country including Bellevue and Nashville offices, and sort centers. Basic Qualifications: - 2+ years of senior level leadership support, or 1+ years of Amazon experience - High school or equivalent diploma - Experience with Microsoft Office products and applications - Experience with executive level calendar management Preferred Qualifications: - Experience in a fast-paced, high-tech company - Experience managing multiple calendars Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status. Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner. Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $50,000/year in our lowest geographic market up to $107,100/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit https://www.aboutamazon.com/workplace/employee-benefits . This position will remain posted until filled. Applicants should apply via our internal or external career site.", "summaryDescription" : "Executive Assistant at Amazon.com Services LLC", "postedDate" : "2026-06-14T19:43:39.705", "createdAt" : "2026-06-14T19:43:39.705", "lastUpdated" : "2026-06-16T01:39:38.694", "ingestTimestamp" : "2026-06-14T19:43:39.705", "mongoId" : "68b706987fc9a711f0f6fde5", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "sourceUrl" : "https://account.amazon.com/jobs/3052827/apply", "salaryAnnualMin" : 50000, "salaryAnnualMax" : 107100, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "E-Commerce", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c8ce074d8ee00a0977871", "title" : "Executive Assistant", "company" : "Tillo", "industry" : "People", "salary" : { "min" : 500000.0, "max" : 850000.0, "currency" : "ZAR", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Executive Assistant in Cape Town, South Africa, adjusted for Manager seniority in the Technology industry." }, "location" : "Cape Town Office", "locations" : [ "Cape Town Office" ], "timestamp" : "2026-06-16T01:23:52.390", "fingerprint" : "21ed531e1390e3358c3016b29dda2a934b513f544ca55596b5c7ffc66ca36d94", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/tillo/31095250-e0b0-4781-8604-d3ac241fecb0/application", "externalId" : "31095250-e0b0-4781-8604-d3ac241fecb0", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Cape Town", "state" : "Western Cape", "country" : "South Africa", "continent" : "af", "source" : "llm", "workMode" : "hybrid", "geo" : "-33.9288301,18.4172197" } ], "locationText" : "Cape Town, Western Cape, South Africa", "employmentType" : "FULL_TIME", "technicalSkills" : "Google Workspace", "professionalSkills" : [ "Executive support", "Administrative execution", "Workflow streamlining", "Logistics coordination", "Financial administration" ], "hardSkillsList" : [ "Inbox management", "Calendar management", "Travel coordination", "Meeting preparation", "Expense management", "Information management", "Research", "Event coordination", "Office support" ], "hardSkills" : [ { "name" : "Inbox management", "level" : "intermediate" }, { "name" : "Calendar management", "level" : "intermediate" }, { "name" : "Travel coordination", "level" : "intermediate" }, { "name" : "Meeting preparation", "level" : "intermediate" }, { "name" : "Expense management", "level" : "intermediate" }, { "name" : "Information management", "level" : "intermediate" }, { "name" : "Research", "level" : "intermediate" }, { "name" : "Event coordination", "level" : "intermediate" }, { "name" : "Office support", "level" : "intermediate" } ], "majorSkills" : "Executive Assistant, Senior leadership support, Scheduling, Coordination", "majorSkillsList" : [ "Executive Assistant", "Senior leadership support", "Scheduling", "Coordination" ], "coreResponsibilities" : "Manage and optimise CEO's inbox, Schedule meetings, appointments, travel, Anticipate scheduling conflicts, Ensure efficient time utilisation, Arrange national and international travel, Plan travel itineraries, Arrange flights, accommodation, transport, Secure visa requirements, Act as primary point of contact, Screen and prioritise communications, Draft correspondence, Ensure timely responses, Prepare meeting agendas, presentations, Attend meetings, Take detailed minutes, Track action items, Ensure timely follow-up, Process and reconcile CEO's expenses, Organise confidential files and documents, Maintain confidential information, Conduct research on topics, Compile data, Prepare reports or summaries, Assist with planning company events, Assist with internal meetings, Support Workplace Manager, Support CEO with office management, Liaise with building management, Set up for meetings, Top up snacks and drinks, Undertake special projects, Assist with ad-hoc projects", "teamCollaboration" : "Collaborate with colleagues globally; Serve customers globally", "domainKnowledge" : "Rewards and incentives", "domainList" : [ "rewards-and-incentives" ], "domainSpecificKnowledge" : [ "Rewards and incentives" ], "toolProficiency" : [ "Google Workspace" ], "communicationSkills" : "Draft correspondence; Professional responses", "documentationSkills" : "Prepare documentation", "continuousLearning" : "Team Learning & Development budget", "problemSolvingSkills" : "Problem-solving ability; Identify solutions", "specialRequirements" : "US working hours, 12pm - 7pm SAST, 3 days week in office", "outcomesObjectives" : "Maximise CEO impact and effectiveness; Ensure business activities progress smoothly; Enable CEO maximum effectiveness; Create leverage across organisation", "qualificationsBasic" : "Previous EA/PA/Chief of Staff support experience, Support C-suite executives, Manage competing priorities, Time management skills, Work independently, Google Workspace skills, Create presentations, documentation, reports, Manage expenses, budgets, invoices, High discretion, professionalism, confidentiality", "qualificationsPreferred" : "Experience in scale-up/high-growth environment, Experience with Notion, Support multiple global stakeholders, Experience planning leadership offsites, Exposure to AI tools, Experience improving administrative processes", "remoteFriendly" : true, "workSiteFlexibility" : "Hybrid", "rawDescription" : "- Who we’re looking for: We’re looking for an Executive Assistant to partner closely with our US-based CEO, helping maximise their impact and effectiveness across the business. This role suits someone who thrives in fast-paced environments, loves bringing structure to complexity, and takes pride in ensuring things run seamlessly behind the scenes You’ll act as a trusted partner to the CEO, managing priorities, coordinating schedules, facilitating communication, and ensuring that critical business activities progress smoothly. This is a unique opportunity to work at the heart of a fast-scaling global business, gaining exposure to senior leadership, strategic initiatives, and key business decisions \uD83C\uDF1F - The challenge: Enable the CEO to operate at maximum effectiveness by proactively managing competing priorities, streamlining workflows, coordinating complex logistics, and ensuring nothing falls through the cracks. You’ll balance strategic support with day-to-day operational execution, helping create leverage across the organisation as Tillo continues to scale \uD83D\uDE80 - Where you’ll work: This role will be based in Cape Town, you'll be part of our global team, collaborating with colleagues and serving customers across the UK, USA, Australia, South Africa, and beyond. This role will work from our Cape Town office 3 days week \uD83C\uDFE2 NOTE: The role requires US working hours, 12pm - 7pm SAST. The Tillo Difference https://www.tillo.io/the-tillo-difference We're in the business of rewards and incentives, so we know a thing or two about the importance of giving back. We can't grow as a business without growing as individuals, so we are committed to providing a workplace where passionate, driven individuals can thrive. We value collaboration, trust, positivity, and a willingness to learn - only by working as a team will we reach our goals. We’re the market leader in the UK and are active in a number of other markets including USA, Europe, Australia and India. \uD83C\uDF0E Day to day this role will be responsible for - Inbox and Calendar Management: Proactively manage and optimise the CEO's inbox, scheduling meetings, appointments, and travel arrangements, anticipating potential conflicts and ensuring efficient time utilisation. - Travel Coordination: Arrange comprehensive national and international travel itineraries, including flights, accommodation, ground transportation, and visa requirements, ensuring all details are meticulously planned. - Communication Management: Act as a primary point of contact, screening and prioritising incoming communications (emails, calls), drafting correspondence, and ensuring timely and professional responses. - Meeting Preparation and Follow-up: Prepare meeting agendas, presentations, and relevant documents. Attend meetings to take detailed minutes, track action items, and ensure timely follow-up. - Expense Management: Accurately process and reconcile the CEO's expenses. - Information Management: Organise and maintain highly confidential files, documents, and information, both digital and physical, with utmost discretion and security. - Research and Reporting: Conduct research on various topics as required, compile data, and prepare reports or summaries. - Event and Logistics Coordination: Assist with the planning and execution of company events, internal meetings, and other ad-hoc projects as needed. - Office Support: Support the Workplace Manager and CEO with general management of the Cape Town office; liaising with building management, setting up for internal/external meetings and topping up snacks/drinks. - Ad-Hoc Projects: Undertake special projects and initiatives as assigned by the CEO, demonstrating flexibility and adaptability. What we’re looking for - Previous experience as an Executive Assistant, Personal Assistant, Chief of Staff support, or similar administrative role supporting senior leaders - Experience supporting C-suite executives, founders, or senior leadership teams - Proven ability to proactively manage competing priorities and maximise executive effectiveness - Exceptional organisational skills and attention to detail - Strong time management skills with the ability to work across multiple priorities simultaneously - Excellent written and verbal communication skills - Strong problem-solving ability and a proactive approach to identifying solutions - Comfortable working independently and exercising sound judgement - Strong technology skills, including Google Workspace and modern workplace productivity tools - Experience creating presentations, documentation, reports, and business materials - Experience managing expenses, budgets, invoices, or other financial administration - High levels of discretion, professionalism, and confidentiality Helpful but not essential - Experience working within a scale-up or high-growth business environment - Experience using Notion or similar knowledge management platforms - Experience supporting multiple stakeholders across a global organisation - Experience planning internal events, leadership offsites, or company gatherings - Exposure to AI tools and automation platforms - Experience improving administrative processes or operational workflows Benefits We offer all our employees trust and empower our team to work with flexibility and autonomy. We’re a close-knit team and love working collaboratively. With our hybrid model, our team can come together at our fantastic offices while still having the flexibility to focus in their own space. The Tillo team are a motivated bunch and we all work hard to push Tillo forwards, always innovating. We completely understand the importance of work/life balance and offer a supportive and collaborative working environment with the following benefits: - 21 days holiday per annum (plus an additional day for your birthday \uD83C\uDF82) - Health insurance contribution - Employee Incentive Scheme - Hybrid Working - Top spec equipment including laptop, mouse, keyboard, monitor - Anniversary gifts - Monthly breakfasts, drinks, snacks and events - Team Learning & Development budget ABOUT TILLO Tillo makes gift cards, rewards, and incentives simple, efficient, and profitable. Operating in over 37 markets and 25 currencies, Tillo processes billions in gift card transactions through a single, plug-and-go API, powering rewards and incentives for the world’s leading businesses. Backed by Tenzing, Tillo is setting the global standard for digital gift card infrastructure. Diversity, Equity, and Inclusion Statement We are committed to fostering a diverse and inclusive workplace where everyone feels valued and respected. We welcome applications from individuals of all backgrounds, regardless of age, disability, gender identity, marital status, race, ethnicity, religion or belief, sex, or sexual orientation. If you require any reasonable adjustments during the recruitment process, please let us know, and we will be happy to accommodate your needs.", "summaryDescription" : "Executive Assistant at Tillo. Skills: Executive Assistant, Senior leadership support, Scheduling, Coordination. Manage and optimise CEO's inbox. Schedule meetings, appointments, travel", "createdAt" : "2026-06-14T19:29:41.296", "lastUpdated" : "2026-06-16T01:23:52.390", "ingestTimestamp" : "2026-06-14T19:29:41.296", "mongoId" : "6a2c8ce074d8ee00a0977871", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "200k+", "hasSalary" : false, "allSkills" : [ "Inbox management", "Calendar management", "Travel coordination", "Meeting preparation", "Expense management", "Information management", "Research", "Event coordination", "Office support", "Executive Assistant", "Senior leadership support", "Scheduling", "Coordination", "Executive support", "Administrative execution", "Workflow streamlining", "Logistics coordination", "Financial administration", "Rewards and incentives", "Google Workspace" ], "skillCount" : 20, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Manager", "dataQualityScore" : 0.7777778, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c76fa74d8ee00a093b686", "title" : "Executive Assistant", "company" : "Voleon", "industry" : "Operations", "salary" : { "min" : 80000.0, "max" : 90000.0, "currency" : "USD", "frequency" : "Yearly" }, "location" : "Miami, FL", "locations" : [ "Miami, FL" ], "timestamp" : "2026-06-16T04:39:27.869", "fingerprint" : "43696e0b299ebca1858cdf8be958d726e952e052fdafc3434e34f271fe64c527", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/voleon/5ef207d4-7950-44ea-939f-1b9f2df0479a/application", "externalId" : "5ef207d4-7950-44ea-939f-1b9f2df0479a", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Miami", "state" : "Florida", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "25.7741566,-80.1935973" } ], "locationText" : "Miami, Florida, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "experienceMinYears" : 3, "experienceMaxYears" : 5, "experienceLevel" : "Mid", "remoteFriendly" : false, "rawDescription" : "Voleon is a technology company that applies state-of-the-art AI and machine learning techniques to real-world problems in finance. For nearly two decades, we have led our industry and worked at the frontier of applying AI/ML to investment management. We have become a multibillion-dollar asset manager, and we have ambitious goals for the future. Your colleagues will include internationally recognized experts in artificial intelligence and machine learning research as well as highly experienced finance and technology professionals. The people who shape our company come from other backgrounds, including concert music performances, humanitarian aid, opera singing, sports writing, and BMX racing. You will be part of a team that loves to succeed together. In addition to our enriching and collegial working environment, we offer highly competitive compensation and benefits packages, technology talks by our experts, a beautiful modern office, daily catered lunches, and more. As an Executive Assistant in our newly established Miami office, you will provide dedicated support to up to four senior executives while also supporting the management of office facilities and events. In this role, you’ll play a key part in building and supporting the foundation of our growing team in this exciting new location. Your contributions will enhance the efficiency of our leadership, and your success will directly impact the overall success of the company. RESPONSIBILITIES - Executive Support: - Provide comprehensive administrative assistance to senior executives, including calendar management, meeting coordination, and travel arrangements - Manage and prioritize meeting requests, ensuring executives are well-prepared with necessary materials - Collaborate with Executive Support staff to ensure seamless coordination across the leadership team - Handle communication on behalf of executives in a clear, professional, and timely manner - Assist with project management, event planning, research, and IT support as required - Serve as onsite back-up for Office Manager, supporting onsite employees, candidates, vendors, and visitors REQUIREMENTS - 3+ years of experience in administrative support - Proven experience supporting multiple senior executives in both in-person and remote environments - Excellent organizational and communication skills; professional, clear, and courteous in all interactions - Meticulous attention to detail and accuracy - Ability to manage tasks independently, prioritize effectively, and adapt to changing demands - Proficiency with MS Outlook calendaring, Word, Excel, and PowerPoint; experience with Atlassian and other Agile Project Management tools (Jira, Confluence, Smartsheet) is a plus - Experience with GenAI tools and technologies is a plus - Expected to work onsite Tuesday–Thursday, with flexibility to work onsite additional days as needed - Ability to travel occasionally - Bachelor’s degree (preferred but not required) - Authorized to work in the United States “FRIENDS OF VOLEON” CANDIDATE REFERRAL PROGRAM If you have a great candidate in mind for this role and would like to have the potential to earn $7,500 if your referred candidate is successfully hired and employed by The Voleon Group, please use this form https://voleon.com/referrals/ to submit your referral. For more details regarding eligibility, terms and conditions please make sure to review the Voleon Referral Bonus Program https://voleon.com/assets/Voleon-Referral-Bonus-Program.pdf. EQUAL OPPORTUNITY EMPLOYER The Voleon Group is an Equal Opportunity employer. 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Glia's Banking AI Operating System is a central intelligence layer on top of existing tech stacks, activating an AI workforce of specialized agents that draw from banking data, interaction history, and integrated systems of record. These banking-trained agents automate workflows across voice and digital–from front office to back office–resulting in decreased operational costs and the Universal Banker model. Trusted by 700+ banks and credit unions for its ironclad security and reliability, Glia delivers the industry’s first contractual no-hallucination guarantee. It’s why Glia customers quickly and confidently put Banking AI to work with measurable results from day one.More information about Glia can be found at glia.com http://glia.com. The Role We are seeking a high-leverage Executive Assistant to serve as a strategic partner to our executive leadership team and senior executive assistant. You will be the air traffic controller for our senior leadership, ensuring their time is spent on highest-value activities while proactively removing bottlenecks across the organization. The ideal candidate will be adaptable, detail-oriented, and possess excellent communication skills. What You’ll Do - Strategic Sync & Execution: Attend high-profile leadership meetings; capture key decisions, synthesize action items, and drive follow-up to ensure nothing stalls. - Calendar Optimization: Manage complex, high-velocity calendars for the executive team. - Strategic Coordination: Partner with senior leadership to assist in tracking performance metrics, preparing for business reviews and executive meetings, and streamlining communication across the organization. - Material Development: Design and polish high-stakes presentations and briefing materials for Board meetings, investor relations, and strategic partnerships. - Project Management: Lead special projects and research assignments that cross-cut departments. - Logistics & Events: Coordinate complex international travel and execute high-impact events, including executive offsites, board meetings, and departmental sync weeks. - Operational Excellence: Manage expenses, reimbursements, and administrative duties in collaboration with HR and Finance to ensure seamless office and remote operations. Requirements - Experience: 2+ years of experience as an Executive Assistant, ideally supporting C-Suite leaders in a high-growth tech environment. - Strategic Mindset: Ability to understand the \"big picture\" and anticipate the needs of executive leadership before they arise. - Communication Mastery: Outstanding writing and verbal skills; ability to communicate with professionalism to external partners and internal stakeholders. - AI Literacy: High proficiency in leveraging AI tools to automate administrative workflows, synthesize meeting transcripts, and draft executive communications. - Technical Proficiency: Advanced skills in Google Workspace, especially Sheets, Docs and Slides. Familiarity with CRM tools (Salesforce) and Project Management software is a plus. - Discretion: Proven ability to handle highly confidential information with absolute integrity. - Adaptability: A \"no task too big or small\" mentality with the flexibility to pivot as priorities shift in a fast-paced startup. Glia is an equal-opportunity employer. Glia does not discriminate against any employee or applicant because of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or related condition (including breastfeeding), or any other basis protected by law. The Glia Talent Acquisition team uses @glia.com http://glia.com and @ darina.danchenko@gliatalent.comgliatalent.com http://gliatalent.com email addresses for coordinating interviews, providing updates, and sending documents. Our hiring process involves an introduction, practical and team interviews, and a decision and offer. For more information, visit our Recruitment Privacy Notice page https://www.glia.com/eu-recruitment-privacy-notice or contact our talent team via talent@glia.com", "summaryDescription" : "Executive Assistant at Glia. Skills: Executive Support, Calendar Management, Project Coordination, Presentation Development. Attend leadership meetings. 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Relationships with clients; Relationships with third parties", "domainKnowledge" : "Financial services industry; Financial services product knowledge", "domainList" : [ "financial-services-industry", "financial-services-product-knowledge" ], "domainSpecificKnowledge" : [ "Financial services industry", "Financial services product knowledge" ], "toolProficiency" : [ "Microsoft Office", "Xplan" ], "communicationSkills" : "Verbal communication; Written communication", "continuousLearning" : "Further development opportunities; Undertake relevant examinations", "problemSolvingSkills" : "Identifying remedial actions; Correcting remedial actions", "outcomesObjectives" : "Deliver third party client policy information accurately; Deliver within SLAs", "qualificationsBasic" : "Previous experience responding to queries, Excellent organisation and prioritisation, Ability to work independently and within a team, Proficient IT skills in core Microsoft Office systems, Excellent verbal and written communication skills, An eye for detail, A professional telephone manner", "qualificationsPreferred" : "Operational experience within financial services industry, Financial services product knowledge, Desire for further development, Undertake relevant examinations, Excellent standard of education to include Maths and English, Relevant professional qualifications", "remoteFriendly" : false, "workSiteFlexibility" : "Hybrid", "rawDescription" : "Evelyn Partners is a UK leader in wealth management, providing personalised, expert investment management and financial planning advice to support clients in embracing what’s next. Our success hinges on our people and that’s our secret for longevity. We are a team of passionate professionals and everything we do is guided by our purpose – placing the power of good advice into more hands, we go further to understand the needs of our clients and what matters most to them. We’re here to help them make significant decisions with confidence, provide strong foundations for the future and guide them towards their goals. What will you be doing? We’re seeking a talented individual to join our team in Leeds, which is responsible for providing a first-class support function to the financial planning teams nationwide by way of delivering third party client policy information in an agreed format, both accurately and within SLAs. We offer hybrid working, a positive working environment you can thrive in and opportunities to further develop your career. As Operations Executive - Scripts, your responsibilities will include among others: * Ensure all Operational deliverables are actioned on time in accordance with SLAs, agreed quality standards, regulatory and company requirements * Provide an excellent telephone-based service while developing and maintaining effective relationships with colleagues, clients and third parties * Contact and liaise with relevant product providers/third parties to obtain accurate policy information for report scripts and valuations * Accurate completion of script templates and Xplan updates * Complete project related activities or general tasks as instructed by the Manager or Head of Operations, Leeds and follow through to completion, dealing with any queries that arise from these activities * Assess client file documents in accordance with compliance requirements, identifying and correcting remedial actions as required ## Qualifications To be successful in this role, you should: * Have previous experience responding to queries from both internal and external parties, providing a high level of customer service * Excellent organisation and prioritisation skills; with the ability to work independently and within a team * Proficient IT skills in core Microsoft Office systems * Excellent verbal and written communication skills with an eye for detail * A professional telephone manner Desired: * Operational experience within the financial services industry is desired but not essential * Financial services product knowledge with a desire for further development and to undertake relevant examinations * Excellent standard of education to include Maths and English * Relevant professional qualifications e.g. CISI Investment Operations Certificate desirable but not essential ## Additional Information As a colleague here at Evelyn Partners, you will have access to benefits that include: * Competitive salary * Private medical insurance * Life assurance * Pension contribution * Hybrid working model (role dependant) * Generous holiday package * Option to purchase additional holiday * Shared parental leave We are proud to value the differences that a diverse workforce brings, representative of society and our clients. At Evelyn Partners we have a wide range of highly active employee resource groups and we're delivering multiple diversity, equity and inclusion initiatives across the organisation. It is our commitment to provide a workspace where all colleagues, regardless of identity, background, or circumstance, feel respected as individuals and feel that they can achieve their full potential and work in a safe, supportive, and inclusive environment. We are happy to make any reasonable adjustments to accommodate for your needs throughout the application process. Please let your Recruiter know.", "summaryDescription" : "Operations Executive - Scripts at Evelyn Partners. Skills: Operational support, Third party liaison, Client policy information. Ensure operational deliverables actioned on time. 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Our success hinges on our people and that’s our secret for longevity. We are a team of passionate professionals and everything we do is guided by our purpose – placing the power of good advice into more hands, we go further to understand the needs of our clients and what matters most to them. We’re here to help them make significant decisions with confidence, provide strong foundations for the future and guide them towards their goals. What will you be doing? We’re seeking a talented individual to join our team in Leeds, which is responsible for providing a first-class support function to the financial planning teams nationwide by way of delivering third party client policy information in an agreed format, both accurately and within SLAs. We offer hybrid working, a positive working environment you can thrive in and opportunities to further develop your career. As Operations Executive - Scripts, your responsibilities will include among others: * Ensure all Operational deliverables are actioned on time in accordance with SLAs, agreed quality standards, regulatory and company requirements * Provide an excellent telephone-based service while developing and maintaining effective relationships with colleagues, clients and third parties * Contact and liaise with relevant product providers/third parties to obtain accurate policy information for report scripts and valuations * Accurate completion of script templates and Xplan updates * Complete project related activities or general tasks as instructed by the Manager or Head of Operations, Leeds and follow through to completion, dealing with any queries that arise from these activities * Assess client file documents in accordance with compliance requirements, identifying and correcting remedial actions as required ## Qualifications To be successful in this role, you should: * Have previous experience responding to queries from both internal and external parties, providing a high level of customer service * Excellent organisation and prioritisation skills; with the ability to work independently and within a team * Proficient IT skills in core Microsoft Office systems * Excellent verbal and written communication skills with an eye for detail * A professional telephone manner Desired: * Operational experience within the financial services industry is desired but not essential * Financial services product knowledge with a desire for further development and to undertake relevant examinations * Excellent standard of education to include Maths and English * Relevant professional qualifications e.g. CISI Investment Operations Certificate desirable but not essential ## Additional Information As a colleague here at Evelyn Partners, you will have access to benefits that include: * Competitive salary * Private medical insurance * Life assurance * Pension contribution * Hybrid working model (role dependant) * Generous holiday package * Option to purchase additional holiday * Shared parental leave We are proud to value the differences that a diverse workforce brings, representative of society and our clients. At Evelyn Partners we have a wide range of highly active employee resource groups and we're delivering multiple diversity, equity and inclusion initiatives across the organisation. It is our commitment to provide a workspace where all colleagues, regardless of identity, background, or circumstance, feel respected as individuals and feel that they can achieve their full potential and work in a safe, supportive, and inclusive environment. We are happy to make any reasonable adjustments to accommodate for your needs throughout the application process. Please let your Recruiter know.", "summaryDescription" : "Operations Executive - Scripts at Evelyn Partners. Skills: Operational support, Third party liaison, Client policy information. Ensure operational deliverables are actioned on time. Meet SLAs, quality standards, regulatory and company requirements", "postedDate" : "2026-06-15T16:40:26.000", "createdAt" : "2026-06-16T00:25:24.690", "lastUpdated" : "2026-06-16T11:23:52.942", "ingestTimestamp" : "2026-06-16T00:25:24.690", "mongoId" : "6a3060eff292fd229cf94611", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "50k-75k", "hasSalary" : false, "allSkills" : [ "Script completion", "Xplan updates", "Operational support", "Third party liaison", "Client policy information", "Policy information delivery", "Report script generation", "Valuation data acquisition", "Financial services industry", "Financial services product knowledge", "CISI Investment Operations Certificate", "Microsoft Office" ], "skillCount" : 12, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 1.0, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Financial Services", "llmIndustryConfidence" : 0.95 }, { "id" : "69dde4492beec4dd3d9a3291", "title" : "Engineering Assistant", "company" : "TxDOT", "industry" : "Government", "salary" : { "min" : 51158.0, "max" : 81351.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "UST-Texas-Wharton-Wharton Area Engr/Maint Sect", "locations" : [ "UST-Texas-Wharton-Wharton Area Engr/Maint Sect", "Yearly", "Nonexempt,
Wharton Area Engr/Maint Sect (13WHARTNCO)
1512 FM 102
Wharton, 77488

, Wharton Area Engr/Maint Sect" ], "timestamp" : "2026-06-16T00:42:18.901", "fingerprint" : "380ae2831a5a9835fe6d40be03ac89bbd35f5e2eb9b8e7286888b4edf8ae8695", "source" : "taleo", "language" : "en", "applyUrl" : "https://fa009.taleo.net/careersection/ex/jobdetail.ftl?job=43946", "externalId" : "43946", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Wharton", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "29.2454534,-96.2291474" } ], "locationText" : "Wharton, Texas, United States", "continuousLearning" : "Career development programs", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "At TxDOT, we value employee work-life balance. 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Physical Work Location: 1512 FM 102, WHARTON, TX 77488 Salary Plan/Grade: Engineering Assistant I: $51,158 - $81,351 The Texas Department of Transportation reserves the sole right in determining the level of position based on the applicant’s work experience, education, skill level and all other appropriate factors, and based on business needs. 51,158.00 81,351.00", "summaryDescription" : "Engineering Assistant at TxDOT", "createdAt" : "2026-06-14T21:16:36.420", "lastUpdated" : "2026-06-16T00:42:18.901", "ingestTimestamp" : "2026-06-14T21:16:36.420", "mongoId" : "69dde4492beec4dd3d9a3291", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 51158, "salaryAnnualMax" : 81351, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "engineering", "jobSubcategory" : "software", "seniorityLevel" : "Entry", "dataQualityScore" : 0.5555556, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Government", "llmIndustryConfidence" : 0.85 }, { "id" : "6a2c903b74d8ee00a097fae0", "title" : "Executive Assistant", "company" : "CGC", "industry" : "Climate Tech", "salary" : { "min" : 117715.0, "max" : 132549.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "New York, New York, United States", "locations" : [ "New York", "New York", "United States" ], "timestamp" : "2026-06-15T08:49:11.895", "fingerprint" : "5105805ae241aceb82d05a3ce8367bb941d3179b7cf7e365f271fa6cdcd7cb57", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://www.cgc.org/job?gh_jid=5255613008", "externalId" : "5255613008", "industryFunction" : { }, "structuredLocations" : [ { "city" : "New York", "state" : "New York", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "40.7127281,-74.0060152" } ], "locationText" : "New York, New York, United States", "employmentType" : "FULL_TIME", "technicalSkills" : "Microsoft Office Suite, PowerPoint, Excel, Outlook, Word", "professionalSkills" : [ "Scheduling", "Meeting coordination", "Travel arrangements", "Expense reporting", "Presentation formatting", "Document preparation", "Briefing materials", "Executive communications", "File management", "Record keeping", "Organizational systems", "Stakeholder communication", "Team coordination", "Deliverable tracking", "Action item tracking", "Vendor coordination", "Procurement requests", "Workflow improvement", "Operational efficiency", "Event logistics", "Venue selection", "Catering", "Attendee communications", "Registration", "Materials preparation", "Executive visits", "Stakeholder meetings", "Office operations", "Technology needs", "Equipment requests", "Onboarding support", "Meeting support", "Productivity tools adoption", "Collaboration tools adoption", "Recruiting coordination", "Employee engagement", "Training logistics", "Special projects" ], "hardSkillsList" : [ "Scheduling", "Meeting coordination", "Travel 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optimization", "level" : "intermediate" } ], "majorSkills" : "Executive support, Meeting coordination, Travel management, Presentation preparation", "majorSkillsList" : [ "Executive support", "Meeting coordination", "Travel management", "Presentation preparation" ], "coreResponsibilities" : "Manage calendars, scheduling, meeting coordination, Coordinate internal and external meetings, Arrange travel, accommodations, itineraries, expense reporting, Prepare and format presentations, reports, briefing materials, correspondence, Support development of investment committee materials, board presentations,, Maintain departmental files, records, organizational systems, Serve as key point of contact for stakeholders, Provide administrative and operational support to Investments team, Coordinate team meetings, retreats, planning sessions, departmental activities, Track key deadlines, deliverables, action items, Support vendor coordination, procurement requests, administrative processes, Identify opportunities to improve workflows, operational efficiency, Plan and coordinate New York-based meetings, conferences, investor, Manage event logistics, Coordinate executive visits and stakeholder meetings, Support organization-wide events, Partner with Administration on office operations, event coordination, Collaborate with IT on technology needs, equipment requests,, Support adoption of productivity and collaboration tools, Partner with People & Culture on onboarding, recruiting, Support special projects and cross-functional initiatives", "teamCollaboration" : "Cross-functional collaboration; Partner with Administration; Collaborate with IT; Partner with People & Culture; Cross-functional initiatives", "projectManagementSkills" : [ "Project coordination" ], "domainKnowledge" : "Clean energy projects; Water projects; Resilient infrastructure projects; Investment firm operations; Public-private investment; Mobilize private capital; Economic impact; Environmental impact; Nonprofit sector", "domainList" : [ "clean-energy-projects", "water-projects", "resilient-infrastructure-projects", "investment-firm-operations", "public-private-investment", "mobilize-private-capital", "economic-impact", "environmental-impact", "nonprofit-sector" ], "domainSpecificKnowledge" : [ "Clean energy projects", "Water projects", "Resilient infrastructure projects", "Investment firm operations", "Public-private investment", "Mobilize private capital", "Economic impact", "Environmental impact", "Nonprofit sector" ], "toolProficiency" : [ "Microsoft Office Suite", "PowerPoint", "Excel", "Outlook", "Word", "Asana", "Smartsheet", "SharePoint", "Teams", "Zoom", "Salesforce" ], "communicationSkills" : "Executive communications; Briefing materials; Investor communications", "documentationSkills" : "Document preparation; Report preparation; Presentation preparation", "continuousLearning" : "Professional development opportunities", "innovationCreativity" : "Innovation drives creative solutions; Continuous improvement", "problemSolvingSkills" : "Solving complex challenges", "specialRequirements" : "New York-based meetings", "qualificationsBasic" : "Bachelor's degree and four years experience, Executive-level administrative support experience, Advanced Microsoft Office Suite proficiency, Technology skills and ability to learn, Prepare professional presentations, reports, communications, Excellent organizational, communication, project coordination, Manage multiple priorities, attention to detail, Sound judgment, discretion, handle confidential information", "qualificationsPreferred" : "Support executives in investment, finance, nonprofit, mission-driven organizations, Experience planning meetings, conferences, executive events, Support senior leadership teams and board activities", "remoteFriendly" : true, "workSiteFlexibility" : "Flexible", "rawDescription" : "About CGC CGC is a nonprofit investment firm that finances and originates clean energy, water, and resilient infrastructure projects to accelerate clean air, clean water, and affordable energy for communities across America. We collaborate with the public and private sectors to bridge financing gaps and mobilize private capital into projects that deliver measurable economic and environmental impact at scale. Every dollar we invest is structured to multiply, generating durable returns for people, markets, and the environment. Over the past decade, CGC has demonstrated the power of public-private investment by helping catalyze economic accelerators nationwide and mobilizing billions of dollars toward affordable clean energy and resilient infrastructure. Our model fills market gaps, unlocks private capital, and proves that economic growth and environmental progress can advance together. A Career at CGC A career at the CGC is grounded in impact. Our six core values guide how we invest and how we work together. Innovation drives creative solutions and continuous improvement. Mission-Driven Focus keeps long-term impact at the center of every decision. Partnership shapes how we mobilize capital and build trust-based relationships. Accountability defines our stewardship and commitment to results. Collaboration strengthens cross-functional teamwork and shared responsibility. Transparency ensures open communication and integrity in how we operate. Our culture is fast-paced, rigorous, and purpose-driven. If you are motivated by solving complex challenges, building new markets, and delivering measurable impact within a collaborative team, CGC offers a platform to do that work with purpose. Job Summary Reporting to the Chief Investment Officer, the Executive Assistant, Investments serves as a trusted administrative and operational partner to the CIO and Investments team. This role manages executive scheduling, meeting coordination, travel, presentations, events, and departmental operations while supporting efficient team execution and collaboration across the organization. Key Responsibilities Executive and Team Support Manage calendars, scheduling, and meeting coordination for the CIO and Investments team. Coordinate internal and external meetings, including agendas, materials, logistics, and follow-up actions. Arrange travel, accommodations, itineraries, and expense reporting. Prepare and format presentations, reports, briefing materials, correspondence, and other business documents. Support development of investment committee materials, board presentations, and executive communications. Maintain departmental files, records, and organizational systems. Serve as a key point of contact for internal and external stakeholders. Department Operations Provide administrative and operational support to the Investments team. Coordinate team meetings, retreats, planning sessions, and departmental activities. Track key deadlines, deliverables, and action items. Support vendor coordination, procurement requests, and administrative processes. Identify opportunities to improve workflows and operational efficiency. Event Planning and Coordination Plan and coordinate New York-based meetings, conferences, investor events, off-sites, and team gatherings. Manage event logistics, including venue selection, catering, attendee communications, registration, and materials preparation. Coordinate executive visits and stakeholder meetings. Support organization-wide events in partnership with Administration and People & Culture. Cross-Functional Collaboration Partner with Administration on office operations and event coordination. Collaborate with IT on technology needs, equipment requests, onboarding, and meeting support. Support adoption of productivity and collaboration tools. Partner with People & Culture on onboarding, recruiting coordination, employee engagement activities, and training logistics. Support special projects and cross-functional initiatives as needed. Required Skills and Abilities Bachelor's degree and four (4) or more years of professional experience, or an equivalent combination of education and directly related experience. Experience providing executive-level administrative support. Advanced proficiency with Microsoft Office Suite, including PowerPoint, Excel, Outlook, and Word. Strong technology skills and ability to quickly learn new systems and software. Experience preparing professional presentations, reports, and executive communications. Excellent organizational, communication, and project coordination skills. Ability to manage multiple priorities while maintaining attention to detail. Sound judgment, discretion, and ability to handle confidential information. Preferred Experience supporting executives in investment, finance, nonprofit, or mission-driven organizations. Experience planning meetings, conferences, and executive events. Familiarity with collaboration and project management platforms such as Asana, Smartsheet, SharePoint, Teams, Zoom, or Salesforce. Experience supporting senior leadership teams and board-related activities. Compensation and Benefits The salary range for this role is $117,715.00 - $132,549.00. Final compensation will be determined based on experience, skills, and overall qualifications. This role is eligible for bonus or incentive compensation. CGC offers a competitive benefits package, including health, dental, and vision insurance, retirement benefits, paid time off, professional development opportunities, and a flexible hybrid work environment. Candidates must be legally authorized to work in the United States at the time of hire and throughout their employment. CGC does not currently sponsor employment visas and is unable to support work authorization that is time-limited or employer-restricted. CGC is an Equal Opportunity Employer committed to building an inclusive workplace and advancing equitable economic and environmental outcomes nationwide. We consider all qualified applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic.", "summaryDescription" : "Executive Assistant at CGC. Skills: Executive support, Meeting coordination, Travel management, Presentation preparation. Manage calendars, scheduling, meeting coordination. Coordinate internal and external meetings", "postedDate" : "2026-06-14T09:06:44.621", "createdAt" : "2026-06-14T09:06:44.621", "lastUpdated" : "2026-06-15T08:49:11.895", "ingestTimestamp" : "2026-06-14T09:06:44.621", "mongoId" : "6a2c903b74d8ee00a097fae0", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 117715, "salaryAnnualMax" : 132549, "salaryBand" : "100k-150k", "hasSalary" : true, "allSkills" : [ "Scheduling", "Meeting coordination", "Travel arrangements", "Expense reporting", "Presentation preparation", "Report preparation", "Document formatting", "File organization", "Record keeping", "Event planning", "Logistics management", "Procurement", "Workflow optimization", "Executive support", "Travel management", "Presentation formatting", "Document preparation", "Briefing materials", "Executive communications", "File management", "Organizational systems", "Stakeholder communication", "Team coordination", "Deliverable tracking", "Action item tracking", "Vendor coordination", "Procurement requests", "Workflow improvement", "Operational efficiency", "Event logistics", "Venue selection", "Catering", "Attendee communications", "Registration", "Materials preparation", "Executive visits", "Stakeholder meetings", "Office operations", "Technology needs", "Equipment requests", "Onboarding support", "Meeting support", "Productivity tools adoption", "Collaboration tools adoption", "Recruiting coordination", "Employee engagement", "Training logistics", "Special projects", "Project coordination", "Clean energy projects", "Water projects", "Resilient infrastructure projects", "Investment firm operations", "Public-private investment", "Mobilize private capital", "Economic impact", "Environmental impact", "Nonprofit sector", "Microsoft Office Suite", "PowerPoint", "Excel", "Outlook", "Word", "Asana", "Smartsheet", "SharePoint", "Teams", "Zoom", "Salesforce" ], "skillCount" : 69, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.8888889, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Finance", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c7faf74d8ee00a0956093", "title" : "Executive Assistant", "company" : "SupplyHouse.com", "industry" : "E-Commerce", "salary" : { "min" : 83000.0, "max" : 103000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Remote, Remote, United States", "locations" : [ "Remote", "Remote", "United States" ], "timestamp" : "2026-06-15T07:03:20.784", "fingerprint" : "a1d314aaa01ab36fb6ceae1033ef59a5846e6c6435135f2f16f0c1adfea167b2", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://boards.greenhouse.io/supplyhouse/jobs/6023345004?gh_jid=6023345004", "externalId" : "6023345004", "industryFunction" : { }, "structuredLocations" : [ { "workMode" : "remote" } ], "locationText" : "", "employmentType" : "FULL_TIME", "technicalSkills" : "Microsoft Office Suite, Outlook, Word, Excel, PowerPoint, Slack, Teams", "professionalSkills" : [ "Time-management", "Organization", "Problem-solving", "Judgment", "Prioritization" ], "hardSkillsList" : [ "Meeting minutes", "Expense reports", "Corporate giving budget" ], "hardSkills" : [ { "name" : "Meeting minutes", "level" : "intermediate" }, { "name" : "Expense reports", "level" : "intermediate" }, { "name" : "Corporate giving budget", "level" : "intermediate" } ], "majorSkills" : "Executive support, Meeting coordination, Communication, Organization", "majorSkillsList" : [ "Executive support", "Meeting coordination", "Communication", "Organization" ], "coreResponsibilities" : "Organize and prepare for meetings, Gather meeting documents, Attend to meeting logistics, Capture meeting minutes, Follow up on action items, Keep CEO apprised of issues, Ensure appropriate follow-up, Complete special projects, Prepare PowerPoint presentations, Prepare special reports, Prepare spreadsheets, Prepare meeting agenda material, Respond to meeting invitations, Prioritize meeting invitations, Respond to phone calls, Prioritize phone calls, Respond to messages, Prioritize messages, Prepare expense reports, Reconcile expense reports, Submit expense reports, Maintain confidentiality, Manage sensitive records, Manage sensitive documents, Draft communications, Review communications, Send communications, Plan board meetings, Organize board meetings, Execute board meetings, Plan leadership meetings, Organize leadership meetings, Execute leadership meetings, Plan office events, Organize office events, Execute office events, Plan company activities, Organize company activities, Execute company activities, Oversee corporate giving, Manage corporate giving budget, Serve as back-up, Support NY Office Administrator, Ensure facilities are maintained, Ensure supplies are stocked", "teamCollaboration" : "Building productive relationships", "domainKnowledge" : "HVAC supplies; Plumbing supplies; Heating supplies; Electrical supplies", "domainList" : [ "hvac-supplies", "plumbing-supplies", "heating-supplies", "electrical-supplies" ], "domainSpecificKnowledge" : [ "HVAC supplies", "Plumbing supplies", "Heating supplies", "Electrical supplies" ], "toolProficiency" : [ "Microsoft Office", "Outlook", "Word", "Excel", "PowerPoint", "Slack", "Teams" ], "communicationSkills" : "Written communication; Verbal communication", "continuousLearning" : "Professional development budget; Hands-on training", "problemSolvingSkills" : "Resourceful; Solving problems", "specialRequirements" : "Travel to headquarters, Additional travel may be required", "qualificationsBasic" : "5+ years supporting senior executive", "qualificationsPreferred" : "Bachelor's degree in Business", "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "Real people. Real service. At SupplyHouse.com, we value every individual team member and cultivate a community where people come first. Led by our core values of Generosity, Respect, Innovation, Teamwork, and GRIT, we’re dedicated to maintaining a supportive work environment that celebrates diversity and empowers everyone to reach their full potential. As an industry-leading e-commerce company specializing in HVAC, plumbing, heating, and electrical supplies since 2004, we strive to foster growth while providing the best possible experience for our customers. We are looking for an Executive Assistant that will provide high-level support to our CEO and C-suite team, ensuring seamless coordination of schedules, meetings, and communications. This individual will play a pivotal role in maintaining executive focus and organizational flow, with responsibilities spanning from managing sensitive information to facilitating key events and initiatives. With visibility across departments and involvement in high-level initiatives, this individual will have a direct impact and influence on the rhythm and success of the organization. This remote position is open to individuals who live in, or are open to relocating to, the following states: Arizona, Delaware, Florida, Georgia, Kentucky, Nevada, New Jersey, New York, North Carolina, Ohio, Rhode Island, South Carolina, Tennessee, Texas, Virginia, and Washington. This position requires travel to our headquarters in Melville, NY up to 12 times per year to support leadership and high-priority meetings. Additional travel may be required based on leadership and company needs. We reimburse reasonable and necessary travel expenses, and you’re also welcome to work on-site anytime beyond these visits – our doors are always open. Role Type: Full-Time, Exempt Location: Remote Schedule: Monday through Friday, 8:00 a. m. to 5:00 p. m. EST Base Salary: $83,000 – $103,000 per year Responsibilities: Organize and prepare for meetings, including gathering documents, attending to logistics, capturing meeting minutes, and following up on assigned action items Keep the CEO apprised of time-sensitive and priority issues and help ensure appropriate follow-up Complete a variety of special projects, including preparing PowerPoint presentations, special reports, spreadsheets, and meeting agenda material Respond to and help prioritize meeting invitations, phone calls, messages, and other information flowing to the executive(s) Prepare, reconcile, and submit expense reports for C-suite members Maintain the highest degree of confidentiality, including management of sensitive records and documents for company executives Draft, review, and send communications on behalf of the CEO and other C-suite members Plan, organize, and execute board meetings, leadership meetings, office events, and other in-person company activities Oversee corporate giving initiatives and manage the corporate giving budget Serve as back-up and support for NY Office Administrator in daily office activities, ensuring facilities are well-maintained and supplies are stocked Requirements: Bachelor's degree in Business or a related field (preferred) A minimum of 5 years of experience supporting a senior executive or team in a fast-paced environment Proficient in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) and comfortable with collaboration tools like Slack or Teams Excellent written and verbal communication skills with the ability to convey information clearly and professionally Strong time-management skills with a proven track record of meeting deadlines Exceptional organization skills, with a knack for juggling multiple priorities and maintaining focus under pressure Proactive, detail-oriented self-starter who is resourceful and adept at solving problems Collaborative team player with a friendly demeanor, capable of building productive working relationships at all levels of the organization Energetic, adaptable, and eager to tackle new challenges, projects, and ideas Strong judgment, effective prioritization skills, confidential, and ability to make well-informed decisions Why work with us: We have awesome benefits – We offer a wide variety of benefits to help support you and your loved ones. These include: Comprehensive and affordable medical, dental, vision, and voluntary life insurance options 401(k) with up to 4% company match Paid vacation, sick time, and holidays Company-paid basic life insurance and long-term disability Discounted auto, home, and pet insurance programs Flexible Spending Account (FSA) Confidential mental health, financial planning, and legal support through our Employee Assistance Program (EAP) Company-provided equipment and one-time $250 work from home stipend $750 annual professional development budget $25 monthly Grubhub credit Company rewards and recognition program And more! We empower ownership – We all contribute to our success and we all share in it. Our Ownership for All program ensures each SupplyHouse team member will benefit financially from the company’s growth and accomplishments. We promote work-life balance – We value your time and encourage a healthy separation between your professional and personal life to feel refreshed and recharged. Look out for our wellness initiatives and ask about our Flex-Time Policy! We support growth – We encourage you to embrace continuous learning and take on new challenges. In an exciting and evolving industry, we provide opportunities for career growth through our annual merit and bonus opportunities, hands-on training, diversity and inclusion initiatives, internal mobility options, and professional development budget. We give back – We live and breathe our core value, Generosity, by giving back to the trades and organizations around the world. We make a difference through donation drives, employee-nominated contributions, support for non-profit organizations, Volunteer Paid Time Off, and more. We listen – We value hearing from our employees. Everyone has a voice, and we encourage you to use it! We actively elicit feedback through our monthly town halls, regular 1:1 check-ins, employee listening initiatives, and company-wide ideas form to incorporate suggestions and ensure our team enjoys coming to work every day. Check us out and learn more at: https://www.supplyhouse.com/our-company! Additional Details: Remote employees are expected to work in a distraction-free environment. Personal devices, background noise, and other distractions should be kept to a minimum to avoid disrupting virtual meetings or business operations. Applicants must be currently authorized to work in the U. S. on a full-time basis. SupplyHouse.com will not sponsor applicants for work visas. SupplyHouse.com is an Equal Opportunity Employer. We welcome and encourage individuals of all backgrounds, experiences, and perspectives to apply. Employment decisions are based on qualifications, merit, and business needs. To ensure fairness and trust in our hiring process, we ask that all application materials, assessments, and interview responses reflect your own thinking and perspective. You may use AI tools to assist in preparing your responses, as long as this use is clearly disclosed and you can speak authentically to your ideas and work. Our focus is on honesty, judgment, and how you approach problem-solving. We appreciate your transparency and look forward to learning more about your skills. We are committed to providing a safe and secure work environment and conduct thorough background checks on all potential employees in accordance with applicable laws and regulations. All emails from the SupplyHouse team will only be sent from an @supplyhouse.com email address. Please exercise caution if you receive an email from an alternate domain.", "summaryDescription" : "Executive Assistant at SupplyHouse.com. Skills: Executive support, Meeting coordination, Communication, Organization. Organize and prepare for meetings. Gather meeting documents", "postedDate" : "2026-06-14T08:43:05.658", "createdAt" : "2026-06-14T08:43:05.658", "lastUpdated" : "2026-06-15T07:03:20.784", "ingestTimestamp" : "2026-06-14T08:43:05.658", "mongoId" : "6a2c7faf74d8ee00a0956093", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 83000, "salaryAnnualMax" : 103000, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ "Meeting minutes", "Expense reports", "Corporate giving budget", "Executive support", "Meeting coordination", "Communication", "Organization", "Time-management", "Problem-solving", "Judgment", "Prioritization", "HVAC supplies", "Plumbing supplies", "Heating supplies", "Electrical supplies", "Microsoft Office", "Outlook", "Word", "Excel", "PowerPoint", "Slack", "Teams" ], "skillCount" : 22, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Senior", "dataQualityScore" : 0.8888889, "daysOld" : 0, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "E-Commerce", "llmIndustryConfidence" : 0.95 }, { "id" : "6a0d825c58b93c861e9630bc", "title" : "Executive Assistant", "company" : "Atec, Inc.", "salary" : { "min" : 75000.0, "max" : 110000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Executive Assistant in Stafford, United States, adjusted for executive seniority and full-time employment." }, "location" : "Stafford, TX", "locations" : [ "Stafford", "TX" ], "timestamp" : "2026-06-16T01:35:22.935", "fingerprint" : "d67058235749f165dcf1ae9df99ce2037fbc5e7c29350ff140acea166bbd4124", "source" : "breezyhr", "language" : "en", "applyUrl" : "https://atec-inc.breezy.hr/p/b541e07c6736-executive-assistant", "externalId" : "b541e07c6736", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Stafford", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "29.6160671,-95.5577221" } ], "locationText" : "Stafford, Texas, United States", "employmentType" : "FULL_TIME", "coreResponsibilities" : "Schedule appointments, Provide information to callers, Coordinate travel, Assist executives with special projects, Read incoming mail, Route incoming mail, Compose executive correspondence, Type executive correspondence, Review executive correspondence, File correspondence", "qualificationsBasic" : "Read and route incoming mail, Compose executive correspondence, Type executive correspondence, Review executive correspondence, File correspondence", "workSiteFlexibility" : "Onsite", "rawDescription" : "SUMMARY Schedule appointments, provide information to callers, coordinate travel, assist executives with special projects. ESSENTIAL DUTIES/RESPONSIBILITIES Administrative Assistant to the CEO. Read and route incoming mail. Compose, type, and review executive correspondence. File correspondence an", "summaryDescription" : "Executive Assistant at Atec, Inc.. Schedule appointments. Provide information to callers", "createdAt" : "2026-06-14T21:47:37.712", "lastUpdated" : "2026-06-16T01:35:22.935", "ingestTimestamp" : "2026-06-14T21:47:37.712", "mongoId" : "6a0d825c58b93c861e9630bc", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 75000, "salaryAnnualMax" : 110000, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Executive", "dataQualityScore" : 0.6666667, "hasLocation" : true, "hasGeo" : true, "llmIndustryConfidence" : 0.92 }, { "id" : "6a305cfdf292fd229cf644cc", "title" : "Operations Assistant", "company" : "Silfab Solar", "industry" : "Renewables And Environment", "salary" : { "min" : 42500.0, "max" : 57500.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline data for an Entry-level Operations Assistant in Fort Mill, United States, adjusted for the manufacturing industry and company size." }, "location" : "Fort Mill, South Carolina, United States", "locations" : [ "Fort Mill", "South Carolina", "United States" ], "timestamp" : "2026-06-16T08:34:20.862", "fingerprint" : "69a444b7624552b01bf6a81d4184b492b1c6435d3e77a60c84af42ee9ee6a37c", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/SilfabSolar/744000132192807-operations-assistant-", "externalId" : "744000132192807", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Fort Mill", "state" : "South Carolina", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "35.0073697,-80.9450759" } ], "locationText" : "Fort Mill, South Carolina, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "entry", "technicalSkills" : "Microsoft Office, Excel", "professionalSkills" : [ "Document control", "Data management", "KPI reporting", "Operational support", "Record keeping", "Training matrix management", "Budget approval", "Invoice approval", "Purchasing activities", "Blanket orders", "Schedule creation", "Schedule distribution", "Management reporting" ], "hardSkillsList" : [ "Typing", "Data entry" ], "hardSkills" : [ { "name" : "Typing", "level" : "intermediate" }, { "name" : "Data entry", "level" : "intermediate" } ], "majorSkills" : "Document control, Data management, Operational support", "majorSkillsList" : [ "Document control", "Data management", "Operational support" ], "coreResponsibilities" : "Coordinate document control activities, Input document data into registers, Generate document control reports, Type site documents, Follow up on site needs, Provide controlled copies of documents, Maintain records of approved documents, Maintain documents in safe custody, Maintain files and control logs, Collect and maintain quality check sheets, Collect and maintain process worksheets, Collect and maintain production worksheets, Maintain maintenance database, Maintain Health & Safety meeting minutes, Update Health & Safety open items, Maintain operations training matrix, Generate daily attendance reports, Generate weekly attendance reports, Record supervisor responses for absenteeism, Generate Ops review open-issues list, Follow up on open items, Maintain operations rosters, Update employee list, Monitor employee performance review dates, Monitor performance review completions, Follow up with Supervisor on reviews, Coordinate activities between facilities, Assist with ISO audit reviews, Facilitate Production team purchasing, Monitor facilities budgets, Create production schedules, Distribute production schedules, Report weekly KPIs, Generate ad hoc reports, Visualize data for reports, Perform other management tasks", "teamCollaboration" : "Cross-functional team members; Production and Management team; Management teams", "projectManagementSkills" : [ "Manage small projects" ], "domainKnowledge" : "Solar energy; Renewable energy; PV cells; Manufacturing technology", "domainList" : [ "solar-energy", "renewable-energy", "pv-cells", "manufacturing-technology" ], "domainSpecificKnowledge" : [ "Solar energy", "Renewable energy", "PV cells", "Manufacturing technology" ], "toolProficiency" : [ "Microsoft Office", "Excel" ], "documentationSkills" : "Technical documents; Drawings; Commercial correspondence", "continuousLearning" : "Tuition Reimbursement Program", "problemSolvingSkills" : "Problem solving capability", "specialRequirements" : "Lift up to 25 pounds, Stationary position for 8+ hours, Move throughout production floor, Operate equipment, Perform manual tasks, Work in manufacturing environment, Wear PPE, Exposure to noise, Temperature variation", "qualificationsBasic" : "1 year of experience in manufacturing environment, Related administrative experience", "qualificationsPreferred" : "Bachelor's Degree in a relevant field or equivalent work experience", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Making a difference in the world by reducing carbon emissions and improving access to clean energy with every module we make. Our purpose is to make a difference in the world by reducing carbon emissions and improving access to clean energy with every module we make. At Silfab Solar, the energy of our people is the power behind our success. Our employees actively shape the solar innovations of tomorrow, while adhering to the highest ethical operating standards and promoting a respectful and safe workplace for our diverse workforce. Our state-of-the art facilities in the US and Canada engineer and design the latest generation of solar products and utilize advanced manufacturing technology to produce high-efficiency PV cells and modules intended to outperform the market. As a profitable and rapidly expanding company in one of the fastest-growing sectors in the renewable energy industry, Silfab provides you with an incredible opportunity to build your career and contribute to a sustainable future. We are committed to investing in our employees, providing a dynamic and supportive environment for learning and professional growth. We offer competitive pay, generous benefits, and opportunities for advancement, but more importantly, we offer you the ability to make a real difference in the world. Together we can create a brighter, cleaner future for generations to come. Summary of Position The Operations Assistant is responsible for coordinating various activities related to document control, data management, KPI reporting and operational support. As an Operations Assistant, attention to detail and organizational skills will ensure the accuracy and up-to-date status of technical documents, drawings, and commercial correspondence. The Operations Assistant will be responsible for inputting document data into standard registers, generating control reports, and assisting with site document typing and follow-up. Their role also includes maintaining controlled copies of approved documents and drawings, ensuring easy traceability and safe custody. Essential Duties and Responsibilities * Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence. * Input document data into the standard registers and formats ensuring that the information is accurate and up to date. * Generate the various documents and control reports as required. * Typing of site documents and follow up of all the site needs. * Ensure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors, and suppliers as applicable. * Maintain updated records of all approved documents and drawings and their distribution clearly. * Maintain the documents and drawings in the Document Control folder under safe custody without any damage or deterioration with easy traceability. * Maintain the files and control logs as required by the project. * Collect and maintain historical records of all quality-related in-process check sheets, process-related work sheets, and production-related work sheets in a system that allows for easy document retrieval. * Help maintain and manage maintenance database. * Maintain Health & Safety committee meeting minutes and open items list, updating as required. * Maintain operations training matrix. * Generate daily and weekly attendance reports, recording responses from supervisors to justify absenteeism or lateness. * Generate Ops review open-issues list and follow up on open items with appropriate owners. * Maintains and updates operations rosters (employee list) * Monitors employee performance review dates and completions and follows up with Supervisor as needed. * Works with Production and Management team to coordinate activities between multiple Washington facilities * Washington Document control ISO administrator assisting with Audit reviews * Facilitates Production team purchasing activities & blanket orders, monitoring facilities budgets approving invoices, admin for Fastenal machine access. * Creating, maintaining, and distributing schedules for production: Pittman/3-shift for Washington Facilities. * Working with Management teams for Washington facilities on weekly management reporting of KPI’s. * Ad hoc reporting & visualization of data for KPI and management reports. * Performs any other tasks deemed necessary by management. ## Qualifications Skills * Exceptional organizational and time management skills * Team-oriented individual with excellent interpersonal and communication skills * Demonstrated ability to work effectively with cross-functional team members. * Proficient in Microsoft Office, with strong skills in Excel Traits * Problem solving capability. * High degree of attention to detail, precision and follow through. * Be able to conceive and manage small projects. Education and/or Experience * Bachelor’s Degree in a relevant field or equivalent work experience * Minimum 1 year of experience in a manufacturing environment * Related administrative experience preferred Physical Requirements * Must be able to lift and move materials up to 25 pounds independently and participate in team lifts of approximately 60 pounds as required for essential production tasks. * Must be able to remain in a stationary position or move throughout the production floor for extended periods (for the duration of the shift up to 8+ hours per shift). * Must be able to operate, position, adjust, or move equipment, tools, or materials necessary for production processes. * Capable of performing consistent, manual production tasks over long shifts. * Must be able to work in typical manufacturing environmental conditions, including areas requiring PPE, exposure to noise, and temperature variation. * Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. ## Additional Information Compensation and Benefits * Paid Time Off (vacation, sick, and holiday) * 401(k) Retirement Plan * Medical/Dental/Vision Insurance Plans * Health Savings Account option * Supplemental/Voluntary Insurance Plans * Employee Assistance Program * Tuition Reimbursement Program * Employee Recognition Programs * Employee PV Panel Purchase Program", "summaryDescription" : "Operations Assistant at Silfab Solar. Skills: Document control, Data management, Operational support. Coordinate document control activities. Input document data into registers", "postedDate" : "2026-06-15T12:53:47.000", "createdAt" : "2026-06-16T00:03:17.934", "lastUpdated" : "2026-06-16T08:34:20.862", "ingestTimestamp" : "2026-06-16T00:03:17.934", "mongoId" : "6a305cfdf292fd229cf644cc", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 42500, "salaryAnnualMax" : 57500, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Typing", "Data entry", "Document control", "Data management", "Operational support", "KPI reporting", "Record keeping", "Training matrix management", "Budget approval", "Invoice approval", "Purchasing activities", "Blanket orders", "Schedule creation", "Schedule distribution", "Management reporting", "Manage small projects", "Solar energy", "Renewable energy", "PV cells", "Manufacturing technology", "Microsoft Office", "Excel" ], "skillCount" : 22, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 1.0, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Manufacturing", "llmIndustryConfidence" : 0.95 }, { "id" : "6a305b97f292fd229cf5f105", "title" : "Operations Assistant", "company" : "Silfab Solar", "industry" : "Renewables And Environment", "salary" : { "min" : 42500.0, "max" : 57500.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline data for an Entry-level Operations Assistant in Fort Mill, United States, adjusted for the manufacturing industry and company size." }, "location" : "Fort Mill, South Carolina, United States", "locations" : [ "Fort Mill", "South Carolina", "United States" ], "timestamp" : "2026-06-16T08:51:31.004", "fingerprint" : "1ee85d1342b21ad3e53df9d7f3e218e753cf27c10f27196f657448a9e4579809", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/SilfabSolar/744000132192807-operations-assistant-", "externalId" : "744000132192807", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Fort Mill", "state" : "South Carolina", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "35.0073697,-80.9450759" } ], "locationText" : "Fort Mill, South Carolina, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "entry", "technicalSkills" : "Microsoft Office, Excel", "majorSkills" : "Document control, Data management, KPI reporting", "majorSkillsList" : [ "Document control", "Data management", "KPI reporting" ], "coreResponsibilities" : "Coordinate document control activities, Input document data into registers, Generate document control reports, Type site documents, Follow up on site needs, Provide controlled copies of documents, Maintain records of approved documents, Maintain documents in safe custody, Maintain files and control logs, Collect and maintain quality check sheets, Maintain maintenance database, Maintain Health & Safety meeting minutes, Update open items list, Maintain operations training matrix, Generate attendance reports, Justify absenteeism or lateness, Generate Ops review open-issues list, Follow up on open items, Maintain operations rosters, Monitor employee performance review dates, Follow up with Supervisor, Coordinate activities between facilities, Assist with Audit reviews, Facilitate Production purchasing activities, Monitor facilities budgets, Approve invoices, Admin for Fastenal machine access, Create production schedules, Distribute production schedules, Report weekly KPIs, Generate ad hoc reports, Visualize data for reports, Perform other tasks as necessary", "teamCollaboration" : "Cross-functional team members; Production and Management team; Management teams", "domainKnowledge" : "Solar energy; Renewable energy", "domainList" : [ "solar-energy", "renewable-energy" ], "domainSpecificKnowledge" : [ "Solar energy", "Renewable energy" ], "toolProficiency" : [ "Microsoft Office", "Excel" ], "continuousLearning" : "Tuition Reimbursement Program", "problemSolvingSkills" : "Problem solving capability", "specialRequirements" : "Lift and move up to 25 pounds, Team lifts of 60 pounds, Remain stationary for extended periods, Move throughout production floor, Operate production equipment, Perform manual production tasks, Work in manufacturing environment, Use PPE, Exposure to noise, Temperature variation", "qualificationsBasic" : "1 year of experience in manufacturing environment, Related administrative experience", "qualificationsPreferred" : "Bachelor's Degree in a relevant field or equivalent work experience", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Making a difference in the world by reducing carbon emissions and improving access to clean energy with every module we make. Our purpose is to make a difference in the world by reducing carbon emissions and improving access to clean energy with every module we make. At Silfab Solar, the energy of our people is the power behind our success. Our employees actively shape the solar innovations of tomorrow, while adhering to the highest ethical operating standards and promoting a respectful and safe workplace for our diverse workforce. Our state-of-the art facilities in the US and Canada engineer and design the latest generation of solar products and utilize advanced manufacturing technology to produce high-efficiency PV cells and modules intended to outperform the market. As a profitable and rapidly expanding company in one of the fastest-growing sectors in the renewable energy industry, Silfab provides you with an incredible opportunity to build your career and contribute to a sustainable future. We are committed to investing in our employees, providing a dynamic and supportive environment for learning and professional growth. We offer competitive pay, generous benefits, and opportunities for advancement, but more importantly, we offer you the ability to make a real difference in the world. Together we can create a brighter, cleaner future for generations to come. Summary of Position The Operations Assistant is responsible for coordinating various activities related to document control, data management, KPI reporting and operational support. As an Operations Assistant, attention to detail and organizational skills will ensure the accuracy and up-to-date status of technical documents, drawings, and commercial correspondence. The Operations Assistant will be responsible for inputting document data into standard registers, generating control reports, and assisting with site document typing and follow-up. Their role also includes maintaining controlled copies of approved documents and drawings, ensuring easy traceability and safe custody. Essential Duties and Responsibilities * Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence. * Input document data into the standard registers and formats ensuring that the information is accurate and up to date. * Generate the various documents and control reports as required. * Typing of site documents and follow up of all the site needs. * Ensure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors, and suppliers as applicable. * Maintain updated records of all approved documents and drawings and their distribution clearly. * Maintain the documents and drawings in the Document Control folder under safe custody without any damage or deterioration with easy traceability. * Maintain the files and control logs as required by the project. * Collect and maintain historical records of all quality-related in-process check sheets, process-related work sheets, and production-related work sheets in a system that allows for easy document retrieval. * Help maintain and manage maintenance database. * Maintain Health & Safety committee meeting minutes and open items list, updating as required. * Maintain operations training matrix. * Generate daily and weekly attendance reports, recording responses from supervisors to justify absenteeism or lateness. * Generate Ops review open-issues list and follow up on open items with appropriate owners. * Maintains and updates operations rosters (employee list) * Monitors employee performance review dates and completions and follows up with Supervisor as needed. * Works with Production and Management team to coordinate activities between multiple Washington facilities * Washington Document control ISO administrator assisting with Audit reviews * Facilitates Production team purchasing activities & blanket orders, monitoring facilities budgets approving invoices, admin for Fastenal machine access. * Creating, maintaining, and distributing schedules for production: Pittman/3-shift for Washington Facilities. * Working with Management teams for Washington facilities on weekly management reporting of KPI’s. * Ad hoc reporting & visualization of data for KPI and management reports. * Performs any other tasks deemed necessary by management. ## Qualifications Skills * Exceptional organizational and time management skills * Team-oriented individual with excellent interpersonal and communication skills * Demonstrated ability to work effectively with cross-functional team members. * Proficient in Microsoft Office, with strong skills in Excel Traits * Problem solving capability. * High degree of attention to detail, precision and follow through. * Be able to conceive and manage small projects. Education and/or Experience * Bachelor’s Degree in a relevant field or equivalent work experience * Minimum 1 year of experience in a manufacturing environment * Related administrative experience preferred Physical Requirements * Must be able to lift and move materials up to 25 pounds independently and participate in team lifts of approximately 60 pounds as required for essential production tasks. * Must be able to remain in a stationary position or move throughout the production floor for extended periods (for the duration of the shift up to 8+ hours per shift). * Must be able to operate, position, adjust, or move equipment, tools, or materials necessary for production processes. * Capable of performing consistent, manual production tasks over long shifts. * Must be able to work in typical manufacturing environmental conditions, including areas requiring PPE, exposure to noise, and temperature variation. * Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. ## Additional Information Compensation and Benefits * Paid Time Off (vacation, sick, and holiday) * 401(k) Retirement Plan * Medical/Dental/Vision Insurance Plans * Health Savings Account option * Supplemental/Voluntary Insurance Plans * Employee Assistance Program * Tuition Reimbursement Program * Employee Recognition Programs * Employee PV Panel Purchase Program", "summaryDescription" : "Operations Assistant at Silfab Solar. Skills: Document control, Data management, KPI reporting. Coordinate document control activities. Input document data into registers", "postedDate" : "2026-06-15T12:53:47.000", "createdAt" : "2026-06-15T23:59:05.535", "lastUpdated" : "2026-06-16T08:51:31.004", "ingestTimestamp" : "2026-06-15T23:59:05.535", "mongoId" : "6a305b97f292fd229cf5f105", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 42500, "salaryAnnualMax" : 57500, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Document control", "Data management", "KPI reporting", "Solar energy", "Renewable energy", "Microsoft Office", "Excel" ], "skillCount" : 7, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 1.0, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Manufacturing", "llmIndustryConfidence" : 0.95 }, { "id" : "6a3051b1f292fd229cf049eb", "title" : "Customer Operations Executive", "company" : "Liberis", "industry" : "FinTech", "salary" : { "min" : 48000.0, "max" : 65000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an entry-level Customer Operations Executive in Atlanta, United States, adjusted for the FinTech industry and company size." }, "location" : "Atlanta, Georgia, United States", "locations" : [ "Atlanta", "Georgia", "United States" ], "timestamp" : "2026-06-16T08:48:32.137", "fingerprint" : "60692bd862df6c297252d77862002be8372f413445eb5f7685d2c565b43d381e", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/liberis/jobs/8007188", "externalId" : "8007188", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Atlanta", "state" : "Georgia", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "33.7544657,-84.3898151" } ], "locationText" : "Atlanta, Georgia, United States", "employmentType" : "FULL_TIME", "coreResponsibilities" : "Respond to customer inquiries, Collate customer feedback, Share customer feedback, Collaborate with other departments, Identify customer payment queries, Solve customer payment queries, Own customer query investigation, Resolve customer queries, Offer alternative solutions, Contribute to NPS score, Perform admin tasks, Support team colleagues, Fill in for other teams", "teamCollaboration" : "Collaborate with Sales; Collaborate with Underwriting; Collaborate with Treasury; Collaborate with Collections; Work as part of team", "domainKnowledge" : "Embedded financial solutions", "domainList" : [ "embedded-financial-solutions" ], "domainSpecificKnowledge" : [ "Embedded financial solutions" ], "toolProficiency" : [ "Salesforce CRM", "Zendesk" ], "problemSolvingSkills" : "Solve problems efficiently; Solve problems independently", "outcomesObjectives" : "Effective customer issue prevention; Effective customer issue resolution", "qualificationsBasic" : "Ability to multitask, Prioritize tasks, Active listening skills, Analytical skills, Comfortable working with numerical data", "qualificationsPreferred" : "Fluency in Spanish, Fluency in French", "remoteFriendly" : true, "workSiteFlexibility" : "Hybrid", "rawDescription" : "At Liberis, our mission is to empower small and medium-sized businesses by removing finance as a friction to growth, delivering contextual, embedded financial solutions to support merchants at every stage of their business lifecycle. Who are we? The Customer Operations team are a global, multi skilled team under the Global Operations umbrella at Liberis. The overall objective is to provide the best experience to our merchants and partners, whilst giving 5* service on every interaction we have. We own the merchant experience starting from the point of sale. This means we are playing a huge part in providing our merchants with a smooth onboarding experience and need to collaborate closely with other departments including Sales, Underwriting, Treasury and Collections. We then look after all our active merchants, assisting them with any queries they have, or amendments they need to make to their account. We are also responsible for collating and responding to all customer feedback and sharing it with the rest of the business, acting as the voice of the customer which helps drive change and make improvements for our merchants. At Liberis, we always put our merchants first and the Customer Operations team play a pivotal role in helping us do that. Customer Operations are right at the heart of what we do at Liberis and play a key role in our plans to scale, this is the most exciting time to join the team! What you’ll be doing Be the main point of contact for all existing customers by responding promptly and professionally to customer inquiries via inbound calls, emails and live-chat Be the voice of the customer to the rest of the business by collating and sharing customer feedback. Collaborate with other departments to make the customer journey quick, positive, and frictionless. Identify, and solve customer payment queries. Use your bilingual skills to assist customers who require support in their respective languages. Own the customer query and investigation from point of escalation through to resolution. Be open-minded and offer alternative solutions with the aim to help every customer. Contribute to the NPS score via effective customer issue prevention and resolution. Perform admin tasks for in-life customers. Strong ability to multitask and prioritise tasks in a fast-paced work environment. Active listening skills to understand and address customer needs. Use Salesforce CRM, Zendesk and other software tools. Provide support to the colleagues in your team for quick customer resolution. Fill in when needed for other in-life teams and colleagues. Work as part of a close-knit team with a shared vision of doing right by the customer. Demonstrate Liberis values: to be open, interested, proactive and bright. Who are you? We are seeking a talented and passionate Customer Operations Executive to join our dynamic team. The successful candidate will be responsible for acting as the main point of contact for our customers and ensuring that they receive exceptional customer service throughout their journey with our company. You will work closely with other departments to deliver a smooth and pain-free customer experience. You have previous experience or an interest in a career in FinTech. You love talking to customers to find ways to solve problems efficiently and independently. You can manage a continuous high workload by being able to plan and prioritise. However, you also enjoy the daily rush of unexpected new tasks and can adapt quickly. You want to support on additional projects which will support your development. You have strong analytical skills, and are comfortable working with numerical data to assist you with customer queries. You want to grow within Liberis, with an opportunity to develop and evolve this role further. As this role is crucial to expanding our growing Customer Operations function, we are looking for a real self-starter who wants to make an impact from the get-go. The role is essential to the ongoing expansion of our Customer Operations function, and working under the Global Operations function will provide endless opportunities for cross-functional collaboration and development. Fluency in the Spanish or French languages (in addition to English) would be preferred, but not essential! What happens next? Think this sounds like the right next move for you? Or if you’re not completely confident that you fit our exact criteria, apply anyway and we can arrange a call to see if the role is fit for you. Humility is a wonderful thing, and we are interested in hearing about what you can add to Liberis! Our hybrid approach Working together in person helps us move faster, collaborate better, and build a great Liberis culture. Our hybrid working policy requires team members to be in the office at least 3 days a week, but ideally 4 days. At Liberis, we embrace flexibility as a core part of our culture, while also valuing the importance of the time our teams spend together in the office. #LI-CG1", "summaryDescription" : "Customer Operations Executive at Liberis. Respond to customer inquiries. Collate customer feedback", "postedDate" : "2026-06-15T23:18:58.092", "createdAt" : "2026-06-15T23:18:58.092", "lastUpdated" : "2026-06-16T08:48:32.137", "ingestTimestamp" : "2026-06-15T23:18:58.092", "mongoId" : "6a3051b1f292fd229cf049eb", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 48000, "salaryAnnualMax" : 65000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Embedded financial solutions", "Salesforce CRM", "Zendesk" ], "skillCount" : 3, "jobCategory" : "sales", "jobSubcategory" : "customer_success", "seniorityLevel" : "Entry", "dataQualityScore" : 0.8888889, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "FinTech", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c75bf74d8ee00a0937fdc", "title" : "Executive Assistant", "company" : "Clair", "industry" : "Operations", "salary" : { "min" : 160000.0, "max" : 200000.0, "currency" : "USD", "frequency" : "Yearly" }, "location" : "New York", "locations" : [ "New York" ], "timestamp" : "2026-06-16T00:56:26.071", "fingerprint" : "0af1691ddaa78d921805306c3bb64aa90bb1041a0f6a1f0242756b2361875625", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/clair/d08e6011-5fa0-4801-a92c-26dccbce7e8d/application", "externalId" : "d08e6011-5fa0-4801-a92c-26dccbce7e8d", "industryFunction" : { }, "structuredLocations" : [ { "city" : "New York", "state" : "New York", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "40.7127281,-74.0060152" } ], "locationText" : "New York, New York, United States", "employmentType" : "FULL_TIME", "remoteFriendly" : false, "rawDescription" : "ABOUT CLAIR If you can send your friends money in seconds, why does it still take your employer two weeks to send your paycheck? At Clair, we are on a mission to create financial freedom for America's workers by giving them a digital banking platform that allows them to get paid as soon as they clock out of work. But we're not just another digital bank or on-demand pay provider. We meet Americans at their place of work by embedding our products within the scheduling, workforce management, and payroll apps they already use every day. Learn more about us at getclair.com/about http://getclair.com/about ABOUT THE ROLE We're looking for an exceptional Executive Assistant to support our CEO. This is not a traditional calendar-management role. Our CEO is deeply involved in founder-led strategic partnerships, fundraising conversations, and company leadership. Success in this role requires someone who can operate as the CEO's force multiplier—keeping priorities moving, creating leverage, and ensuring critical conversations don't fall through the cracks. You'll spend a significant portion of your time supporting new partnerships and existing partnership efforts by coordinating meetings, managing follow-ups, tracking outreach, and helping maintain momentum across a wide range of external stakeholders. You'll need to be comfortable applying pressure when necessary, tracking down information, and ensuring the right people are moving with urgency. If you're highly organized, relentlessly detail-oriented, proactive, and energized by helping a company grow, we'd love to meet you. WHAT YOU'LL DO EXECUTIVE SUPPORT - Manage and optimize the CEO's complex calendar and priorities - Coordinate internal and external meetings across multiple stakeholders and time zones - Prepare meeting materials, agendas, and briefing documents - Help ensure action items and commitments are captured and completed - Serve as a trusted gatekeeper and strategic partner to the CEO - Provide ad-hoc personal administrative support and lifestyle management FOUNDER-LED PARTNERSHIP SUPPORT - Coordinate meetings with prospective customers, partners, investors, and advisors - Drive scheduling across busy executives and external stakeholders - Track meeting requests, follow-ups, and next steps - Partner closely with Sales, Partnerships, and Leadership teams to keep opportunities moving - Help maintain CRM hygiene and sales process discipline - Proactively chase down information and remove bottlenecks that could slow deals OPERATIONAL EXCELLENCE - Create systems and processes that help the CEO operate more efficiently - Maintain organization across key initiatives and strategic projects - Anticipate needs before they become urgent - Help prepare for board meetings, leadership meetings, offsites, and customer events - Act as a true partner and life-optimizer, managing everything from complex business calendars to occasional personal scheduling and logistics so the Executive can operate at peak productivity WHAT WE'RE LOOKING FOR - 4+ years of Executive Assistant experience supporting senior executives - Previous experience supporting a Chief Revenue Officer, Head of Sales, Founder-led sales organization, or similarly customer-facing executive is required - Exceptional organizational skills and attention to detail - Strong written and verbal communication skills - Comfortable operating in a fast-paced startup environment with shifting priorities - Highly proactive and able to work independently - Ability to influence without authority and keep people accountable to deadlines - Strong judgment and discretion when handling sensitive information - Experience coordinating complex calendars and external stakeholder meetings - Willingness to occasionally travel and support company events as needed YOU'LL THRIVE HERE IF YOU... - Love being the person who knows what's happening before everyone else does - Get satisfaction from turning chaos into order - Aren't afraid to send the follow-up, ask the hard question, or push for an answer - Take pride in being incredibly organized - Enjoy working alongside ambitious people building something meaningful - View every problem as solvable with the right amount of persistence and creativity WHY THIS ROLE MATTERS Our CEO's time is one of Clair's most valuable resources. The person in this role will have a direct impact on how quickly we build relationships, close partnerships, and execute on the opportunities in front of us. You'll have a front-row seat to company-building, work closely with senior leadership, and help shape the next chapter of Clair's growth. ADDITIONAL DETAILS Location: This role is based in NYC and operates in-person (5 days a week) from Clair HQ. Compensation: The annual base salary for this role is $160,000 to $200,000. The base pay for this role is determined using many factors, such as education, skills and experience, and is reflective of Clair's Series stage and size. Base pay is only one part of Clair's competitive total compensation package which includes equity, benefits and additional perks. The base pay range is subject to change and may be modified in the future. NEED MORE CONVINCING? Apart from getting to work with our incredible team, here are some of the benefits you can expect when you join Clair: - Medical, Dental, & Vision Coverage, with option to extend to your family - Fully-paid parental leave - Company-sponsored 401k, HSA, and FSA - Unlimited vacation for salaried roles, generous PTO for hourly roles - Work from home setup allowance - Access to your earnings every day on Clair - Company-sponsored short-term and long-term disability insurance EQUAL OPPORTUNITY EMPLOYER INFORMATION Clair is an equal opportunity employer and we value diversity at our company. We actively seek a diverse applicant pool and do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. For questions, please email us at careers@getclair.com", "summaryDescription" : "Executive Assistant at Clair", "createdAt" : "2026-06-14T19:21:47.508", "lastUpdated" : "2026-06-16T00:56:26.071", "ingestTimestamp" : "2026-06-14T19:21:47.508", "mongoId" : "6a2c75bf74d8ee00a0937fdc", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 160000, "salaryAnnualMax" : 200000, "salaryBand" : "150k-200k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Senior", "dataQualityScore" : 0.6666667, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "FinTech", "llmIndustryConfidence" : 0.95 }, { "id" : "6a3054e6f292fd229cf1ba92", "title" : "People Operations Executive", "company" : "Filmhouse Cinema", "industry" : "Entertainment", "salary" : { "min" : 1.5E7, "max" : 2.5E7, "currency" : "NGN", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Mid-level People Operations Executive in Victoria Island, Nigeria, within the Media & Entertainment industry, adjusted for company size and seniority." }, "location" : "Victoria Island, Lagos, NG", "locations" : [ "Victoria Island", "Lagos", "NG" ], "certifications" : [ "CIPM" ], "timestamp" : "2026-06-16T09:26:58.403", "fingerprint" : "40e4ab266c60ef85dda5b2cd2c8352c5701c2166342f020a0e9b549b8aa21af9", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/FilmhouseCinema1/744000132159300-people-operations-executive", "externalId" : "744000132159300", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Victoria Island", "state" : "Lagos", "country" : "Nigeria", "continent" : "af", "source" : "llm", "workMode" : "onsite", "geo" : "6.4300279,3.4259904" } ], "locationText" : "Victoria Island, Lagos, Nigeria", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "experienceMinYears" : 15, "experienceMaxYears" : 99, "experienceLevel" : "executive", "professionalSkills" : [ "People management", "Payroll administration", "Employee relations", "Talent acquisition", "Compliance reporting" ], "hardSkillsList" : [ "Headcount tracking", "Staff data maintenance", "Attendance tracking", "Leave tracking", "Workforce data tracking", "Payroll input processing", "Shift allowance administration", "Incentive payment administration", "Variable pay administration", "Disciplinary matters", "Grievance matters", "Welfare matters", "Probation reviews", "Contract renewals", "Exit processes", "Onboarding coordination", "Induction coordination", "Documentation filing", "System registration", "HR reporting" ], "softSkillsList" : [ "Interpersonal skills", "Warmth" ], "hardSkills" : [ { "name" : "Headcount tracking", "level" : "intermediate" }, { "name" : "Staff data maintenance", "level" : "intermediate" }, { "name" : "Attendance tracking", "level" : "intermediate" }, { "name" : "Leave tracking", "level" : "intermediate" }, { "name" : "Workforce data tracking", "level" : "intermediate" }, { "name" : "Payroll input processing", "level" : "intermediate" }, { "name" : "Shift allowance administration", "level" : "intermediate" }, { "name" : "Incentive payment administration", "level" : "intermediate" }, { "name" : "Variable pay administration", "level" : "intermediate" }, { "name" : "Disciplinary matters", "level" : "intermediate" }, { "name" : "Grievance matters", "level" : "intermediate" }, { "name" : "Welfare matters", "level" : "intermediate" }, { "name" : "Probation reviews", "level" : "intermediate" }, { "name" : "Contract renewals", "level" : "intermediate" }, { "name" : "Exit processes", "level" : "intermediate" }, { "name" : "Onboarding coordination", "level" : "intermediate" }, { "name" : "Induction coordination", "level" : "intermediate" }, { "name" : "Documentation filing", "level" : "intermediate" }, { "name" : "System registration", "level" : "intermediate" }, { "name" : "HR reporting", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Interpersonal skills" }, { "name" : "Warmth" } ], "majorSkills" : "HR Operations, Payroll Administration, Employee Relations", "majorSkillsList" : [ "HR Operations", "Payroll Administration", "Employee Relations" ], "coreResponsibilities" : "Act as first HR contact for managers and, Conduct regular site visits, Gather structured staff feedback, Raise issues proactively, Support site leadership with people management, Maintain accurate headcount records, Maintain staff data, Track attendance, Track leave, Track workforce data, Feed data into HR snapshot, Process payroll inputs monthly, Ensure timely salary processing, Administer shift allowances, Administer incentive payments, Administer variable pay, Resolve payroll queries, Handle disciplinary matters, Handle grievance matters, Handle welfare matters, Escalate complex cases to Head of HR, Support management of probation reviews, Support management of contract renewals, Support management of exit processes, Build trusted relationships with cinema teams, Support recruitment for cinema roles, Identify potential candidates, Feed profiles into talent pool, Coordinate onboarding of new hires, Coordinate induction, Coordinate documentation, Coordinate system registration, Ensure new starters are set up, Support new starters through first 90 days, Feed field data into HR snapshot, Feed field data into monthly reporting, Ensure HR documentation is complete, File HR documentation, Flag compliance risks, Flag people issues", "teamCollaboration" : "Coordination with support office HR; Liaise with Finance", "domainKnowledge" : "Nigerian labour law; Shift workers; Casual staff", "domainList" : [ "nigerian-labour-law", "shift-workers", "casual-staff" ], "domainSpecificKnowledge" : [ "Nigerian labour law", "Shift workers", "Casual staff" ], "toolProficiency" : [ "Microsoft Word", "Microsoft Excel", "Microsoft Outlook" ], "documentationSkills" : "HR documentation", "specialRequirements" : "Multi-site working, Regular travel", "qualificationsBasic" : "2–4 years of HR experience, Significant exposure to field or operational HR, Hands-on payroll administration experience, Employee relations capability, Comfort with multi-site working, Regular travel to cinema locations across Nigeria, Proficiency with Microsoft Office", "qualificationsPreferred" : "CIPM or equivalent certification, Experience in hospitality, cinema, retail, or any customer-facing multi-site environment, Familiarity with Nigerian labour law, Experience supporting management of disciplinary and misconduct processes", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Filmhouse Group houses multiple business within the media and entertainment space. The award winning Filmone Entertainment and the dynamic Filmhouse Cinemas. Our mission is \"to provide magical experiences through content that entertains and inspires, delivering world-class services and exceptional value to our audience\". The group is supported by a corporate operations management team that ensures our operations area aligned to International Best-Practice. Cinema People Operations * Act as the first point of HR contact for managers and staff across cinema locations * Conduct regular site visits, gathering structured staff feedback and raising issues proactively * Support Cinema Site Leadership with day-to-day people management decisions and documentation * Maintain accurate headcount records and staff data for each cinema location * Track attendance, leave, and workforce data and feed into the weekly HR snapshot Payroll & Compensation Administration * Collect, verify, and process payroll inputs for cinema staff on a monthly cycle * Liaise with Finance to ensure timely and accurate salary processing * Track and administer shift allowances, incentive payments, and variable pay components * Resolve payroll queries from staff quickly and accurately Employee Relations & Welfare * Handle first-line disciplinary, grievance, and welfare matters in line with Company policy and Nigerian labour law * Escalate complex or sensitive cases to the Head of HR with full documentation and context * Support the management of probation reviews, contract renewals, and exit processes for cinema staff * Build trusted relationships with cinema teams that make staff feel heard and supported Talent Acquisition & Pipeline * Support recruitment for cinema-based roles in coordination with the support office HR team * Keep an active eye out for potential candidates - whether roles are currently open or not - and feed strong profiles into the talent pool * Coordinate onboarding of new cinema hires including induction, documentation, and system registration * Ensure all new starters are fully set up and supported through their first 90 days Reporting & Compliance * Feed accurate field data into the weekly HR snapshot and monthly reporting cycle * Ensure all cinema HR documentation is complete, filed, and audit-ready * Flag compliance risks and people issues early - before they become crises ## Qualifications * 2–4 years of HR experience, with significant exposure to field or operational HR * Hands-on payroll administration experience * Strong employee relations capability * Genuine warmth and strong interpersonal skills * Good energy: you are the kind of person who lifts the room, not drains it * A natural spotter of talent * Comfort with multi-site working and regular travel to cinema locations across Nigeria * Organised, detail-oriented, and reliable * Proficiency with Microsoft Office (Word, Excel, Outlook) * Degree in Human Resources, Business Administration, or a related field ## Additional Information * CIPM or equivalent certification * Experience in hospitality, cinema, retail, or any customer-facing multi-site environment * Familiarity with Nigerian labour law, particularly as it applies to shift workers and casual staff * Experience supporting management of disciplinary and misconduct processes", "summaryDescription" : "People Operations Executive at Filmhouse Cinema. Skills: HR Operations, Payroll Administration, Employee Relations. Act as first HR contact for managers and. Conduct regular site visits", "postedDate" : "2026-06-15T09:55:46.000", "createdAt" : "2026-06-15T23:37:44.657", "lastUpdated" : "2026-06-16T09:26:58.403", "ingestTimestamp" : "2026-06-15T23:37:44.657", "mongoId" : "6a3054e6f292fd229cf1ba92", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "200k+", "hasSalary" : false, "allSkills" : [ "Headcount tracking", "Staff data maintenance", "Attendance tracking", "Leave tracking", "Workforce data tracking", "Payroll input processing", "Shift allowance administration", "Incentive payment administration", "Variable pay administration", "Disciplinary matters", "Grievance matters", "Welfare matters", "Probation reviews", "Contract renewals", "Exit processes", "Onboarding coordination", "Induction coordination", "Documentation filing", "System registration", "HR reporting", "Interpersonal skills", "Warmth", "HR Operations", "Payroll Administration", "Employee Relations", "People management", "Payroll administration", "Employee relations", "Talent acquisition", "Compliance reporting", "Nigerian labour law", "Shift workers", "Casual staff", "CIPM", "Microsoft Word", "Microsoft Excel", "Microsoft Outlook" ], "skillCount" : 37, "jobCategory" : "operations", "jobSubcategory" : "hr", "seniorityLevel" : "Mid", "dataQualityScore" : 1.0, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Media & Entertainment", "llmIndustryConfidence" : 0.95 } ], "status" : 200, "message" : "executive assistant laser systems engineering operations division jobs", "metadata" : { "title" : "executive assistant laser systems engineering operations division" }, "pagination" : { "page" : 0, "limit" : 50, "totalCount" : 151362, "totalPages" : 3028, "hasNext" : true, "hasPrevious" : false } }

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