{ "count" : 46734, "data" : [ { "id" : "6a2c6b3b74d8ee00a0910d6d", "title" : "Project Administrator", "company" : "BMWC CONSTRUCTORS", "location" : "Indianapolis, IN", "locations" : [ "Indianapolis", "IN" ], "timestamp" : "2026-06-15T06:57:46.273", "fingerprint" : "dcc3ff989d903d067bb1b95b4802c8f75e1d6e4b8275e9b258a5c84945ada0bb", "source" : "breezyhr", "applyUrl" : "https://bmwc-constructors-inc.breezy.hr/p/a18603df48ae-project-administrator", "externalId" : "a18603df48ae", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Indianapolis", "state" : "Indiana", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite" } ], "locationText" : "Indianapolis, Indiana, United States", "employmentType" : "FULL_TIME", "coreResponsibilities" : "The Project Administrator will support industrial construction projects, contributing to a successful, stable, and growing company environment. This role is integral to the company's operations, which are described as driven by vision, industrial-strength, and powered by passion.", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Project Administrator – Industrial Construction Driven by Vision | Industrial-Strength Construction | Powered by Passion OVERVIEW Are you looking to work for a successful, stable, and growing company that rewards employees with annual bonuses and exceptional benefits? BMWC is an industrial construc", "summaryDescription" : "Project Administrator at BMWC CONSTRUCTORS. The Project Administrator will support industrial construction projects, contributing to a successful, stable, and growing company environment. This role is integral to the company's operations, which are described as driven by vision, industrial-strength, and powered by passion.", "createdAt" : "2026-06-14T20:29:38.918", "lastUpdated" : "2026-06-15T06:57:46.273", "ingestTimestamp" : "2026-06-14T20:29:38.918", "mongoId" : "6a2c6b3b74d8ee00a0910d6d", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "hasSalary" : false, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.5555556, "_score" : 1284.718, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Construction", "llmIndustryConfidence" : 0.92 }, { "id" : "6a2ca15e74d8ee00a09a5410", "title" : "Project Administrator", "company" : "PAR Technology Corporation", "industry" : "Services & Support", "salary" : { "min" : 55000.0, "max" : 60000.0, "currency" : "USD", "frequency" : "Yearly" }, "location" : "Austin, TX", "locations" : [ "Austin, TX", "Champaign, IL", "Chicago, IL", "Minneapolis, MN", "New Hartford, NY", "Philadelphia, PA", "Syracuse Region" ], "timestamp" : "2026-06-15T10:27:32.718", "fingerprint" : "4b41f58623f79d3bcb6a1ee2ea6f7484aa683d312f13fb6c7319820a291bc728", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/PAR%20Technology/a2c69d44-e69e-4ff8-a6ac-b735f2332397/application", "externalId" : "a2c69d44-e69e-4ff8-a6ac-b735f2332397", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Austin", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "remote", "geo" : "30.2711286,-97.7436995" }, { "city" : "Philadelphia", "state" : "Pennsylvania", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "remote", "geo" : "39.9527237,-75.1635262" }, { "city" : "Minneapolis", "state" : "Minnesota", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "remote", "geo" : "44.9772995,-93.2654692" }, { "city" : "Chicago", "state" : "Illinois", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "remote", "geo" : "41.8755616,-87.6244212" }, { "city" : "Champaign", "state" : "Illinois", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "remote", "geo" : "40.1164841,-88.2430932" }, { "city" : "Albany", "state" : "New York", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "remote", "geo" : "42.6511674,-73.7549680" }, { "city" : "Buffalo", "state" : "New York", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "remote", "geo" : "42.8864163,-78.8781493" }, { "city" : "Rochester", "state" : "New York", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "remote", "geo" : "43.1572850,-77.6152140" }, { "city" : "Syracuse", "state" : "New York", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "remote", "geo" : "43.0481221,-76.1474244" }, { "city" : "New Hartford", "state" : "New York", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "remote", "geo" : "43.0731080,-75.2879252" } ], "locationText" : "Austin, Texas, United States; Philadelphia, Pennsylvania, United States; Minneapolis, Minnesota, United States; Chicago, Illinois, United States; Champaign, Illinois, United States; Albany, New York, United States; Buffalo, New York, United States; Rochester, New York, United States; Syracuse, New York, United States; New Hartford, New York, United States", "employmentType" : "FULL_TIME", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement" ], "hardSkillsList" : [ "Order-to-cash processes", "Customer relationship management", "Financial systems" ], "hardSkills" : [ { "name" : "Order-to-cash processes", "level" : "intermediate" }, { "name" : "Customer relationship management", "level" : "intermediate" }, { "name" : "Financial systems", "level" : "intermediate" } ], "majorSkills" : "Project implementation, Cross-functional teams, Process improvement", "majorSkillsList" : [ "Project implementation", "Cross-functional teams", "Process improvement" ], "coreResponsibilities" : "Coordinate project activities, Track readiness and deliverables, Communicate status updates, Ensure projects move forward, Manage multiple concurrent implementations, Resolve issues, Support customer experience, Drive execution across rollouts, Coordinate timelines, Track progress, Ensure key milestones are met, Keep stakeholders informed, Keep stakeholders aligned, Deliver clear updates, Deliver timely updates, Identify risks, Ensure implementation readiness, Validate pre-install requirements, Validate configurations, Validate dependencies, Own follow-through on details, Resolve gaps in readiness, Resolve incomplete installs, Resolve operational issues, Maintain schedules, Manage risks, Track actions, Improve delivery processes, Elevate operational visibility, Drive accountability, Inform decision-making, Connect people, Connect processes, Connect technology", "teamCollaboration" : "Internal teams; Customers; Vendors; Subcontractors; Cross-functional teams; External partners; Executives", "projectManagementSkills" : [ "Project management methodologies", "PMO standards", "Documentation practices", "Risk management" ], "domainKnowledge" : "Restaurant technology; Quick Serve restaurants; Fast Casual restaurants; Retail locations", "domainList" : [ "restaurant-technology", "quick-serve-restaurants", "fast-casual-restaurants", "retail-locations" ], "domainSpecificKnowledge" : [ "Restaurant technology", "Quick Serve restaurants", "Fast Casual restaurants", "Retail locations" ], "toolProficiency" : [ "Microsoft Word", "Microsoft Excel", "Microsoft PowerPoint", "Microsoft Project" ], "communicationSkills" : "Convey sensitive information tactfully", "documentationSkills" : "Documentation practices", "problemSolvingSkills" : "Resolve issues; Resolve gaps in readiness; Resolve incomplete installs; Resolve operational issues", "outcomesObjectives" : "Ensure projects move forward on time; Ensure projects move forward within scope; Ensure a smooth customer experience; Implementations deliver on promise", "qualificationsBasic" : "Understanding of project management methodologies, PMO standards and documentation practices, Ability to manage multiple priorities, Execute tasks effectively, Experience communicating with internal teams, Experience communicating with vendors, Experience communicating with customers, Excellent written communication skills, Excellent verbal communication skills, Proficiency with Microsoft Word, Proficiency with Microsoft Excel, Proficiency with Microsoft PowerPoint, Proficiency with Microsoft Project", "qualificationsPreferred" : "Experience working in customer-facing environments (5+ years)", "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "For over four decades, PAR Technology Corporation (NYSE: PAR) has been a leader in restaurant technology, empowering brands worldwide to create lasting connections with their guests. Our innovative solutions and commitment to excellence provide comprehensive software and hardware that enable seamless experiences and drive growth for over 100,000 restaurants in more than 110 countries. Embracing our \"Better Together\" ethos, we offer Unified Customer Experience solutions, combining point-of-sale, digital ordering, loyalty and back-office software solutions as well as industry-leading hardware and drive-thru offerings. To learn more, visit partech.com http://partech.com or connect with us on LinkedIn https://www.linkedin.com/company/partechnology/, X (formerly Twitter) https://twitter.com/par_tech, Facebook https://www.facebook.com/parpointofsale/, and Instagram https://www.instagram.com/partechnology/. Position Description: The Project Administrator supports the successful implementation of hardware and software solutions across multiple Quick Serve and Fast Casual restaurant and retail locations globally. This role partners closely with Project Managers to coordinate project activities, track readiness and deliverables, communicate status updates, and ensure projects move forward on time and within scope. Operating in a fast-paced, matrixed environment, the Project Administrator collaborates with internal teams, customers, vendors, and subcontractors to manage multiple concurrent implementations, resolve issues, and support a high-quality customer experience. Position Location: Remotely based in our hub locations: Austin, TX, Philadelphia, PA, Minneapolis, MN, Chicago, IL, Champaign, IL, and Central New York (Albany, Buffalo, Rochester, Syracuse, New Hartford). Reports To Sr. Manager, Project Management What We’re Looking For: - Strong understanding of project management methodologies, PMO standards, and documentation practices - Ability to manage multiple priorities and execute tasks effectively in a high-pressure environment - Experience communicating with internal teams, vendors, and customers to identify needs and evaluate solutions - Excellent written and verbal communication skills, including the ability to convey sensitive information tactfully - Proficiency with Microsoft Word, Excel, PowerPoint, and Project - Experience working in customer-facing environments (5+ years preferred) - Familiarity with order-to-cash processes, customer relationship management, and financial systems - Collaborative mindset with the ability to work effectively in cross-functional teams - Strong organizational, follow-through, and attention-to-detail skills Unleash Your Potential: What You Will Be Doing and Owning - Drive execution across complex rollouts by coordinating timelines, tracking progress, and ensuring key milestones are met across multiple concurrent projects - Keep stakeholders informed and aligned—from internal teams to external partners and executives—by delivering clear, timely updates and proactively identifying risks - Ensure implementation readiness by validating that all pre-install requirements, configurations, and dependencies are complete before deployment - Own follow-through on critical details, helping resolve gaps in readiness, incomplete installs, and operational issues to ensure a smooth customer experience - Partner closely with Project Managers to maintain schedules, manage risks, track actions, and continuously improve delivery processes - Elevate operational visibility through reporting and post-install insights that help drive accountability and inform better decision-making - At its core, this role is about connecting people, processes, and technology—making sure nothing falls through the cracks and that every implementation delivers on its promise. Interview Process - Interview #1: Virtual Screen with Talent Acquisition - Interview #2: Video Interview with the Hiring Manager (MS Teams) - Interview #3: Video Interview with the Team (MS Teams) PAR is proud to provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. We also provide reasonable accommodations to individuals with disabilities in accordance with applicable laws. If you require reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, or for your role at PAR, please contact accommodations@partech.com. par_leave@partech.comIf you’d like more information about your EEO rights as an applicant, please visit the US Department of Labor's website. ", "summaryDescription" : "Project Administrator at PAR Technology Corporation. Skills: Project implementation, Cross-functional teams, Process improvement. Coordinate project activities. 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"jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "_score" : 1283.4045, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2ccc9e74d8ee00a0a27bbe", "title" : "Federal Project Administrator", "company" : "HDR", "industry" : "Government", "salary" : { "min" : 75000.0, "max" : 105000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Mid-level Federal Project Administrator in Charlotte, United States, adjusted for industry and company size." }, "location" : "United States-North Carolina-Charlotte", "locations" : [ "United States-North Carolina-Charlotte" ], "timestamp" : "2026-06-15T08:24:21.640", "fingerprint" : "731ddb6985bda96c79a8807efcb3e87cab1d7379fd95af03377d1dfc9a5385dc", "source" : "taleo", "language" : "en", "applyUrl" : "https://hdr.taleo.net/careersection/ex/jobdetail.ftl?job=784657", "externalId" : "784657", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Charlotte", "state" : "North Carolina", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "35.2272086,-80.8430827" } ], "locationText" : "Charlotte, North Carolina, United States", "employmentType" : "FULL_TIME", "technicalSkills" : "Newforma, SharePoint, Microsoft Project", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement", "Documentation coordination", "Information handling", "Project setup", "Project coordination", "Data entry", "Reporting" ], "hardSkillsList" : [ "Federal compliance", "Document control", "File structures", "Work plans", "Staffing metrics", "Status tracking", "Budgeting support", "Meeting minutes", "Action item tracking", "Access requests", "Site visits", "Resume preparation", "Project descriptions" ], "softSkillsList" : [ "Resourceful", "Independent" ], "hardSkills" : [ { "name" : "Federal compliance", "level" : "intermediate" }, { "name" : "Document control", "level" : "intermediate" }, { "name" : "File structures", "level" : "intermediate" }, { "name" : "Work plans", "level" : "intermediate" }, { "name" : "Staffing metrics", "level" : "intermediate" }, { "name" : "Status tracking", "level" : "intermediate" }, { "name" : "Budgeting support", "level" : "intermediate" }, { "name" : "Meeting minutes", "level" : "intermediate" }, { "name" : "Action item tracking", "level" : "intermediate" }, { "name" : "Access requests", "level" : "intermediate" }, { "name" : "Site visits", "level" : "intermediate" }, { "name" : "Resume preparation", "level" : "intermediate" }, { "name" : "Project descriptions", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Resourceful" }, { "name" : "Independent" } ], "majorSkills" : "Federal Project Support, Document Management, Project Management Support", "majorSkillsList" : [ "Federal Project Support", "Document Management", "Project Management Support" ], "coreResponsibilities" : "Provide administrative support for Federal projects, Support adherence to Federal requirements, Maintain awareness of Federal compliance requirements, Support proper handling of CUI, Track required training and access documentation, Assist teams with compliance readiness, Establish and maintain project records, Track and organize RFIs, Track and organize submittals, Track and organize change orders, Track and organize applications for payment, Track and organize field reports, Track and organize schedules, Track and organize closeout documentation, Prepare project file structures, Support transitions from pursuit to delivery, Maintain secure electronic project files, Maintain secure paper project files, Archive closed projects, Assist Project Managers with project setup, Assist Project Managers with project coordination, Assist Project Managers with administrative needs, Support development of project work plans, Support maintenance of project work plans, Support development of staffing metrics, Support maintenance of staffing metrics, Support development of status tracking, Support maintenance of status tracking, Generate project tracking tools, Generate project tracking logs, Generate project tracking reports, Maintain project tracking tools, Maintain project tracking logs, Maintain project tracking reports, Assist with basic budgeting support, Track project expenses, Enter project data, Report project expenses, Coordinate internal project meetings, Coordinate external project meetings, Schedule project meetings, Prepare meeting agendas, Prepare meeting minutes, Track action items, Follow up on action items, Process base access requests, Process site access requests, Process camera access requests, Maintain access request documentation, Support site visits, Coordinate site visit logistics, Distribute site visit reports, Prepare professional correspondence, Edit professional correspondence, Format professional correspondence, Prepare project reports, Edit project reports, Format project reports, Prepare presentations, Edit presentations, Format presentations, Prepare project documentation, Edit project documentation, Format project documentation, Proofread materials for clarity, Proofread materials for accuracy, Proofread materials for grammar, Proofread materials for formatting, Assist with resume preparation, Assist with project description preparation, Assist with standard Federal project materials, Ensure documents align with HDR formatting, Ensure documents align with client formatting", "teamCollaboration" : "Collaborate across teams; Work collaboratively across teams; Work with teams in other locations", "projectManagementSkills" : [ "Project setup", "Project coordination", "Work plans", "Staffing metrics", "Status tracking", "Budgeting support", "Document control", "Closeout documentation" ], "domainKnowledge" : "Federal compliance; Controlled Unclassified Information (CUI); Federal processes; Federal requirements; Federal project environments; Federal documentation standards", "domainList" : [ "federal-compliance", "controlled-unclassified-information-cui", "federal-processes", "federal-requirements", "federal-project-environments", "federal-documentation-standards" ], "domainSpecificKnowledge" : [ "Federal compliance", "Controlled Unclassified Information (CUI)", "Federal processes", "Federal requirements", "Federal project environments", "Federal documentation standards" ], "toolProficiency" : [ "Newforma", "Bluebeam Revu", "SpecsIntact", "SharePoint", "Microsoft Project", "Primavera P6" ], "communicationSkills" : "Professional correspondence; Project reports; Presentations", "documentationSkills" : "Document control; Project documentation; Federal documentation", "problemSolvingSkills" : "Finding answers independently", "specialRequirements" : "U.S. citizenship required", "qualificationsBasic" : "U.S. citizenship required", "qualificationsPreferred" : "5 years of experience supporting Federal projects, Working knowledge of Federal project environments, Understanding of Federal compliance expectations, Proven ability to manage multiple projects, Prior experience in a Federal Project Administrator role, Familiarity with base access processes, Familiarity with site coordination, Familiarity with Federal documentation standards", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? Watch Our Story: ' https://www.hdrinc.com/our-story' Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world. At HDR, our employee‑ownership model shapes everything we do, including how we support and care for our people. Our diverse service lines, including Water, Architecture, Building Engineering Services, Field Services, Power, Waste, Industrial, and Transportation reflect our commitment to shaping resilient, sustainable, and forward‑thinking communities around the world. Across these disciplines, our teams design and deliver solutions that safeguard public health, enhance quality of life, power innovation, and drive responsible growth. Whether advancing clean water, creating healing and learning environments, engineering next‑generation facilities, or building the infrastructure that moves people and energy, our work is rooted in technical excellence and a shared sense of purpose. Our employee‑owners collaborate across specialties, combining creativity, precision, and deep expertise to solve the most complex challenges facing our clients and communities. HDR is looking for a Federal Project Administrator to join our Charlotte, NC office. The Federal Project Administrator provides high level administrative and Federal compliance focused project support, ensuring projects are well organized, accessible, and aligned with Federal requirements. The role supports multiple Project Managers and project teams and serves as a trusted resource for Federal processes, controlled information, and documentation coordination. This is a hands on, fast paced role best suited for someone who is proactive, resourceful, and comfortable finding answers independently while working collaboratively across teams. Day-to-day duties will include the following: Federal Project & Compliance Support • Provide administrative support for Federal projects across planning, design, and construction phases • Support adherence to Federal requirements related to documentation, security, and information handling • Maintain awareness of Federal compliance requirements impacting project administration • Serve as a knowledgeable resource for Controlled Unclassified Information (CUI), including: o Supporting proper handling, storage, and transmission o Tracking required training and access documentation o Assisting teams with compliance readiness Project Information & Document Management • Establish and maintain project records in Newforma to ensure accurate document control and tracking • Track and organize RFIs, submittals, change orders, applications for payment, field reports, schedules, and closeout documentation • Prepare project file structures and support transitions from pursuit to active delivery • Maintain secure, organized electronic and paper project files and archive closed projects in accordance with Federal and HDR requirements Project Management Support • Assist Project Managers with project setup, coordination, and ongoing administrative needs • Support development and maintenance of project work plans, staffing metrics, and status tracking • Generate and maintain project tracking tools, logs, and reports • Assist with basic budgeting support, including tracking, data entry, and reporting Meetings, Coordination & Communication • Coordinate internal and external project meetings, including scheduling, agendas, and meeting minutes • Track action items and follow up to support timely completion • Process base, site, and camera access requests and maintain related documentation • Support site visits by coordinating logistics and distributing reports Writing, Editing & Presentation Support • Prepare, edit, and format professional correspondence, reports, presentations, and project documentation • Proofread materials for clarity, accuracy, grammar, and formatting • Assist with resumes, project descriptions, and other standard Federal project materials • Ensure documents align with HDR and client formatting standards U.S. citizenship required due to Federal client contract requirements Preferred Qualifications • 5 years of experience supporting Federal projects in an administrative or project support capacity • Working knowledge of Federal project environments and administrative requirements • Strong understanding of Federal compliance expectations, including CUI fundamentals • Proven ability to manage multiple projects with minimal direction • Strong organizational, follow through, and communication skills • Prior experience in a Federal Project Administrator or Project Coordinator role • Experience with tools such as Newforma, Bluebeam Revu, SpecsIntact, SharePoint, and Microsoft Project and/or Primavera P6 • Familiarity with base access processes, site coordination, and Federal documentation standards • Comfort working in a highly collaborative, multi-project management environment and with teams in other locations, local candidates are preferred *LI-SM1", "summaryDescription" : "Federal Project Administrator at HDR. 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"location" : "United States - Remote", "locations" : [ "United States - Remote" ], "timestamp" : "2026-06-14T08:05:04.092", "fingerprint" : "184c15395002cd2a426514330beaa7841cc5cd4724ad8f43f50d04d810c51e49", "source" : "greenhouse", "language" : "en", "applyUrl" : "http://www.cannondesign.com/careers/?gh_jid=8584246002", "externalId" : "8584246002", "structuredLocations" : [ { "country" : "United States", "continent" : "na", "workMode" : "remote" } ], "locationText" : "United States", "technicalSkills" : "Power BI, Excel", "professionalSkills" : [ "Project delivery", "Operational coordination", "Marketing/pursuit activities", "Process management", "Resource planning", "Continuous improvement", "Financial status", "Scope of work", "Operational reporting", "Data analysis" ], "hardSkillsList" : [ "Data analysis", "Spreadsheet preparation", "Data organization", "Reporting workflows" ], "softSkillsList" : [ "Presentation skills", "Time management", "Organizational skills", "Accuracy", "Follow through" ], "hardSkills" : [ { "name" : "Data analysis", "level" : "intermediate" }, { "name" : "Spreadsheet preparation", "level" : "intermediate" }, { "name" : "Data organization", "level" : "intermediate" }, { "name" : "Reporting workflows", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Presentation skills" }, { "name" : "Time management" }, { "name" : "Organizational skills" }, { "name" : "Accuracy" }, { "name" : "Follow through" } ], "majorSkills" : "Project administration, Operational coordination, Documentation management", "majorSkillsList" : [ "Project administration", "Operational coordination", "Documentation management" ], "coreResponsibilities" : "Provide administrative support to project team members and, Support project delivery, operational coordination, and marketing/pursuit activities, Maintain the group’s internal knowledge resources, processes, and, Coordinate with internal and external team members to, Prepare weekly project status email, Organize and set up onsite/virtual project meetings, Coordinate scheduling across internal staff and external client, Serve as the primary coordinator for meeting documentation, Capture meeting notes, Coordinate SME review of meeting notes, Distribute finalized meeting summaries and action items, Ensure client-facing reports meet standards, Coordinate inputs for client-facing reports, Proofread client-facing reports, Format client-facing reports, Serve as a final quality checkpoint for client-facing, Support proposal and contracting efforts, Prepare team memos and presentations, Review consultant statements, Research consultant statements, Respond to consultant statements, Work with accounting to resolve consultant statement issues, Support Practice and Operations leaders in reviewing project/program, Assist Project Managers in the review/approval of consultant, Monitor flow of all processes across the program/project, Provide research and feedback as necessary on process, Assist Principals and Project Managers in the development, Provide support for labor transfers when required, Prepare complex spreadsheets, Perform data analysis using Excel and Power BI, Assist with project staffing data in Deltek Vision, Maintain records for financial status of projects, Prepare approvals for additions to scope of work, Approve and process payables for our services, Set up and maintain project files according to, Assist with other marketing-related tasks, Serve as the “librarian” for Smart Buildings processes,, Organize internal resources and standards, Maintain internal resources and standards, Continuously improve access to internal resources and standards, Document and formalize workflows, templates, and internal guidance, Ensure workflows, templates, and internal guidance materials remain, Support team onboarding, Help new staff become familiar with Smart Buildings, Ensure new staff can quickly navigate team processes, Assist with offboarding coordination for Smart Buildings tools,, Support operational reporting, Gather project and operational data from systems, Organize project and operational data, Assist with the creation and refresh of dashboards, Maintain operational dashboards and reporting outputs, Distribute operational dashboards and reporting outputs, Develop “how‑to” guides and documentation for commonly used, Maintain “how‑to” guides and documentation for commonly used, Travel as needed, Perform other duties as assigned", "teamCollaboration" : "Internal and external team members; Internal staff; External client representatives; Practice and Operations leaders; Project Managers; Principals; Subject matter experts", "projectManagementSkills" : [ "Project delivery", "Resource planning", "Scope of work" ], "domainKnowledge" : "Smart Buildings; Built environment technology", "domainList" : [ "smart-buildings", "built-environment-technology" ], "domainSpecificKnowledge" : [ "Smart Buildings", "Built environment technology" ], "toolProficiency" : [ "Microsoft Office Suite", "Excel", "Power BI", "Deltek Vision", "Procore", "Newforma", "Smartsheet" ], "communicationSkills" : "Verbal communication; Written communication; Presentation skills; Client-facing reports; Team memos; Proposal presentations", "documentationSkills" : "Meeting documentation; Client-facing reports; Internal knowledge resources; Processes; Templates; Onboarding support; Internal guidance materials; How-to guides", "problemSolvingSkills" : "Troubleshoot issues; Research feedback", "specialRequirements" : "Potential for client and on-site visits, Travel as needed", "outcomesObjectives" : "Ensure client-facing reports meet standards; Maintain records for financial status of projects; Ensure workflows, templates, and internal guidance materials remain accurate, accessible, and easy to use; Help new staff become familiar with Smart Buildings tools, templates, workflows, and resources; Help leadership monitor project, operational, and pursuit activities", "qualificationsBasic" : "High School Diploma required, Minimum of 4 years of experience performing in related roles required, Proficiency in Microsoft Office Suite including word, excel and PowerPoint", "qualificationsPreferred" : "Associate’s degree preferred, Experience working in the architecture/engineering/interior design industry preferred, SmartSheet schedule development experience preferred, Interest in the architecture, engineering, and built environment technology space is strongly preferred", "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "If you think your skills, experience and aspirations make you a good match for this position, we encourage you to apply. This position may be filled anywhere in the United States. ABOUT THE ROLE You will provide administrative support to project team members and leadership. This role will be done working remotely with the potential for client and on-site visits as required. The Project Administrator supports project delivery, operational coordination, and marketing/pursuit activities for the Smart Buildings team while helping maintain the group’s internal knowledge resources, processes, and onboarding support. HERE'S WHAT YOU'LL DO Coordinate with internal and external team members to obtain and collate project updates, deliverables, and weekly recaps to prepare weekly project status email. Organize and set up onsite/virtual project meetings as needed and coordinate scheduling across internal staff and external client representatives. Serve as the primary coordinator for meeting documentation by capturing notes, coordinating SME review, and distributing finalized summaries and action items. Ensure client-facing reports meet standards by coordinating inputs, proofreading, formatting, and serving as a final quality checkpoint before delivery. Support proposal and contracting efforts. Prepare team memos and presentations. Review, research, and respond to consultant statements, including working with accounting to resolve issues. Support the Practice and Operations leaders in reviewing project/program performance. Assist Project Managers in the review/approval of consultant invoices. Monitor flow of all processes across the program/project (including but not limited to agreements, quality plans, accounting, legal, basis of design, general office practices), information, and practice integration and provide research and feedback as necessary. Assist the Principals and Project Managers in the development of fees during proposals. Provide support for labor transfers when required. Prepare complex spreadsheets and data analysis using Excel and Power BI. Assist with project staffing data in Deltek Vision Project/Resource Planning. Maintain records for financial status of projects. Work with individual Project Managers to prepare approvals for additions to scope of work and approve and process payables for our services. Set up and maintain project files according to firm standards. May assist with other marketing-related tasks including proposal presentations when requested. Serve as the “librarian” for Smart Buildings processes, procedures, templates, and documentation by organizing, maintaining, and continuously improving access to internal resources and standards. Work with practice leaders and subject matter experts to document and formalize workflows, templates, and internal guidance materials to ensure they remain accurate, accessible, and easy to use. Support team onboarding by helping new staff become familiar with Smart Buildings tools, templates, workflows, and resources and ensuring they can quickly navigate team processes and documentation. Assist with offboarding coordination for Smart Buildings tools, documentation, and resource access where not handled through firmwide processes. Support operational reporting by gathering and organizing project and operational data from systems such as Deltek and other sources, and assisting with the creation and refresh of dashboards and reports using Excel and Power BI. Maintain and distribute operational dashboards and reporting outputs to help leadership monitor project, operational, and pursuit activities. Develop and maintain “how‑to” guides and documentation for commonly used team tools, workflows, and reporting processes Travel as needed. Other duties as assigned HERE'S WHAT YOU'LL NEED High School Diploma required. Associate’s degree preferred. Minimum of 4 years of experience performing in related roles required. Experience working in the architecture/engineering/interior design industry preferred. Strong verbal and written communication skills as well as presentation skills. Ability to work in a team setting, strong time management and organizational skills. Ability to handle multiple projects to meet required deadlines. Accuracy / Detail-oriented and ability to follow through on a timely basis. Strong proficiency in Microsoft Office Suite including word, excel and PowerPoint. Experience organizing information, documentation, and templates in a structured and accessible way is highly valued. Comfort working with project and operational data, including exporting data from systems, organizing it in Excel, and supporting reporting workflows using tools such as Power BI. Procore and Newforma software experience a plus. Experience with video and audio meeting technologies.   SmartSheet schedule development experience preferred.  Interest in the architecture, engineering, and built environment technology space is strongly preferred. While deep technical expertise is not required, the ability to participate in technical conversations and accurately capture meaningful notes and documentation is valuable The hourly range for this position is $28.75 to $35.94. This salary range is the range we believe is the anticipated range of possible base compensation at the timing of the posting. We may ultimately pay more or less than the anticipated salary range for the position. Employees may be eligible for discretionary bonuses. We offer a full benefit package including medical, dental and vision coverage and flexible spending account options and voluntary insurances. We have paid time off, flex-time schedules, remote work options and a 401k plan and employee perk programs. For a general overview of our benefits, please visit our careers page at https://www.cannondesign.com/careers/benefits. Actual compensation may vary from posting based on geographic location, work experience, education and/or skill level. ABOUT OUR FIRM As part of CannonDesign’s industry-leading consulting family, The Clarient Group is a leader in Smart Building consulting. We bring a systems engineering approach to buildings — aligning IT, operational technology, and human experience to create integrated environments that deliver performance, sustainability, and long-term value. Our projects span commercial office, healthcare, science never enter your information or apply for CannonDesign positions on any platform. Should an issue arise that you feel we should be aware of, please contact us. Please provide your resume and portfolio when applying. As a condition of employment, all employees are expected to complete mandatory training, including compliance training, within required timeframes and adhere to our internal policies and our Code of Conduct. CannonDesign is an Equal Opportunity Employer. CannonDesign is committed to maintaining a work environment that is free from any and all forms of unlawful discrimination and harassment. It is therefore the firm’s policy to prohibit discrimination and harassment against any applicant, CannonDesign employee, vendor, contractor, or client on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, pregnancy, veteran status, genetic information, citizenship status, or any other basis prohibited by applicable law. It is also CannonDesign’s policy to prohibit any and all forms of retaliation against any individual who has complained of harassing or discriminatory conduct, or participated in a firm or agency investigation into such complaints.", "summaryDescription" : "Project Administrator at CannonDesign. Skills: Project administration, Operational coordination, Documentation management. Provide administrative support to project team members and. Support project delivery, operational coordination, and marketing/pursuit activities", "postedDate" : "2026-06-11T19:08:33.635", "createdAt" : "2026-06-11T19:08:33.635", "lastUpdated" : "2026-06-14T08:05:04.092", "ingestTimestamp" : "2026-06-11T19:08:33.635", "mongoId" : "6a2a681274d8ee00a0632f18", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 65000, "salaryAnnualMax" : 85000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Data analysis", "Spreadsheet preparation", "Data organization", "Reporting workflows", "Presentation skills", "Time management", "Organizational skills", "Accuracy", "Follow through", "Project administration", "Operational coordination", "Documentation management", "Project delivery", "Marketing/pursuit activities", "Process management", "Resource planning", "Continuous improvement", "Financial status", "Scope of work", "Operational reporting", "Smart Buildings", "Built environment technology", "Microsoft Office Suite", "Excel", "Power BI", "Deltek Vision", "Procore", "Newforma", "Smartsheet" ], "skillCount" : 29, "jobCategory" : "other", "jobSubcategory" : "consulting-–-blue-cottage,-the-clarient-group,-yellow-brick", "dataQualityScore" : 0.7777778, "_score" : 1247.4554, "daysOld" : 2, "hasLocation" : true, "hasGeo" : false }, { "id" : "6a16291c58b93c861e95a070", "title" : "Administrative Project Coordinator", "company" : "HDR", "salary" : { "min" : 52000.0, "max" : 68000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Junior Administrative Project Coordinator in Ann Arbor, United States, adjusted for company size and industry." }, "location" : "Multiple Locations", "locations" : [ "Multiple Locations" ], "timestamp" : "2026-06-15T09:31:03.685", "fingerprint" : "2b8a0585b2dc301a6447b7215bf170fc2828ada8cfff3be9113073a17eb2b907", "source" : "taleo", "language" : "en", "applyUrl" : "https://hdr.taleo.net/careersection/ex/jobdetail.ftl?job=780155", "externalId" : "780155", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Ann Arbor", "state" : "Michigan", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "42.2813722,-83.7484616" } ], "locationText" : "Ann Arbor, Michigan, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "Associate's", "experienceMinYears" : 1, "technicalSkills" : "Microsoft Word, Microsoft Excel", "toolProficiency" : [ "Microsoft Word", "Microsoft Excel" ], "qualificationsBasic" : "Associate degree or education/experience combination, 1 years related experience, Proficiency in Microsoft Word, Proficiency in Microsoft Excel, Commitment to employee-owned culture", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Required Qualifications Associate degree in a closely related field or combination of education and relevant experience A minimum of 1 years related experience Proficiency in Microsoft Word and Excel An attitude and commitment to being an active participant of our employee-owned culture is a must What We Believe HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve. Our Commitment As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day. Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees. 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As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? Watch Our Story: ' https://www.hdrinc.com/our-story' Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world. In the role of Administrative Project Coordinator, we'll count on you to: Type, format and organize project documents, reports, specifications and correspondence Create and maintain paper and electronic files Order insurance and monitor insurance certificates Apply company quality assurance guidelines and procedures for project document management Assist with and help coordinate meetings and presentations Exhibit professionalism with clients Work with multiple Project Managers and project teams as needed Assist with project guides, project reviews, project invoices and expense reports as needed Perform other duties as needed Preferred Qualifications Bachelor's degree Prior experience working as a project coordinator in an architecture office Proficiency in assisting with the creation of meeting minutes for project teams", "summaryDescription" : "Administrative Project Coordinator at HDR. Skills: Process management, Coordination, Resource planning. Type project documents. 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Contractors; Vendors; External partners; Key stakeholders", "projectManagementSkills" : [ "Project timelines" ], "domainKnowledge" : "Solar manufacturing; Domestic solar supply chain; Advanced American manufacturing; Construction environments; Large-scale project environments", "domainList" : [ "solar-manufacturing", "domestic-solar-supply-chain", "advanced-american-manufacturing", "construction-environments", "large-scale-project-environments" ], "domainSpecificKnowledge" : [ "Solar manufacturing", "Domestic solar supply chain", "Advanced American manufacturing", "Construction environments", "Large-scale project environments" ], "toolProficiency" : [ "Google Workspace", "Microsoft Office" ], "communicationSkills" : "Senior leader communication; Contractor communication; Vendor communication", "documentationSkills" : "Project documentation; Meeting materials; Status reports; Correspondence", "problemSolvingSkills" : "Problem solving", "qualificationsBasic" : "3+ years executive support, 3+ years administrative support, Written communication skills, Verbal communication skills, Manage competing priorities, Stay organized, High professionalism, High discretion", "qualificationsPreferred" : "Support senior leadership in manufacturing, Support senior leadership in construction, Support senior leadership in large-scale project environment, Coordinating vendor relationships, Coordinating contracts, Coordinating project timelines, Experience with project management tools", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "T1 Energy is bringing solar manufacturing back to the U.S. by building a domestic solar supply chain. Our mission is to invigorate America with scalable, reliable, and low-cost energy. Our fully operational 5GW solar module facility in Wilmer, Texas, can manufacture more than 20,000 modules every 24 hours. By the time you finish reading this paragraph, we will have produced two solar panels that will power American homes and fuel domestic AI. We're focused on building advanced American manufacturing and we're passionate about engineering a better future filled with abundant energy. The Role T1 Energy is looking to hire an Executive Administrator to support two SVPs on our Project Engineering team. We're in the business of building, and right now, that means a lot is happening at once. This role sits at the center of a high-stakes, high-velocity environment where new facilities are being planned, vendors are being contracted, and timelines are non-negotiable. You'll be the operational backbone for two senior leaders who need someone they can trust to keep everything on track. If you've supported executives in construction, manufacturing, or large-scale project environments before, you already know what this job demands. If you thrive on complexity and hate letting things fall behind, you'll love it here. What You'll Do - Provide dedicated executive support to two SVPs of Project Engineering, managing their calendars, travel, and day-to-day priorities with precision. - Track contracts, vendor agreements, and project milestones, flagging deadlines before they become problems. - Coordinate across internal teams, contractors, vendors, and external partners to keep project timelines moving. - Prepare and organize project documentation, meeting materials, status reports, and correspondence. - Manage logistics for site visits, construction reviews, leadership meetings, and vendor check-ins. - Monitor action items and follow up relentlessly to ensure commitments are met on time. - Serve as a trusted liaison between the SVPs and key internal and external stakeholders. - Anticipate what's coming next and have it handled before you're asked. Who You Are - Exceptionally organized with a sharp eye for deadlines, details, and dependencies. - Experienced in fast-paced manufacturing, construction, or project-driven environments — you know how quickly things move and how much is at stake when they don't. - Proactive and resourceful — you solve problems quietly and efficiently without needing hand-holding. - Confident communicating with senior leaders, contractors, and vendors alike. - Cool under pressure, especially when timelines shift or priorities compete. - Discreet, professional, and trustworthy with sensitive business information. Qualifications - 3+ years of executive or administrative support experience, preferably supporting senior leadership in a manufacturing, construction, or large-scale project environment. - Demonstrated experience coordinating vendor relationships, contracts, or project timelines is a strong plus. - Proficiency with productivity and scheduling tools (Google Workspace, Microsoft Office, etc.). - Experience with project management tools (e.g., Smartsheet, Procore, Asana, or similar) is a plus. - Strong written and verbal communication skills. - Ability to manage competing priorities and stay organized in a high-volume, fast-moving environment. - High level of professionalism and discretion when handling confidential information. The T1 Way We move fast, expect accountability, and treat people with respect. We also have a no-jerks policy: we don't tolerate big egos, bad behavior or \"that's not my job attitude\". Be sharp, be honest, be human. If you can hold the line and have a sense of humor, you'll fit right in. T1 Energy is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees and applicants and do not discriminate on the basis of any legally protected characteristics.", "summaryDescription" : "Executive Administrator, Project Engineering at T1 Energy. Skills: Executive support, Project coordination, Vendor relations. Provide executive support. 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Stakeholder engagements; Department working groups", "domainKnowledge" : "Identity management; Access management; Federal IT; Federal program management; Section 508 requirements; Controlled information handling; PIV; PKI; PACS/LACS", "domainList" : [ "identity-management", "access-management", "federal-it", "federal-program-management", "section-508-requirements", "controlled-information-handling", "piv", "pki", "pacs-lacs" ], "domainSpecificKnowledge" : [ "Identity management", "Access management", "Federal IT", "Federal program management", "Section 508 requirements", "Controlled information handling", "PIV", "PKI", "PACS/LACS" ], "toolProficiency" : [ "Microsoft Office", "SharePoint", "Teams" ], "communicationSkills" : "Written communication; Verbal communication; Meeting minutes; Presentations; Briefings", "documentationSkills" : "Documentation control; Prepare documentation; Format documentation; Submit documentation; Maintain documentation; Documentation accuracy; Documentation libraries", "qualificationsBasic" : "3-5 years administrative support, Support federal program management, Proficiency Microsoft Office, Proficiency SharePoint, Proficiency Teams, Written communication skills, Verbal communication skills, Manage multiple concurrent priorities, Exceptional attention to detail", "qualificationsPreferred" : "Support federal IT programs, Support identity management programs, Support security-focused programs, Familiarity federal documentation standards, Familiarity Section 508 requirements, Familiarity controlled/unclassified information, Experience supporting ICAM programs, Familiarity Department enterprise identity systems, Relevant training administrative professional services, Relevant training project coordination", "rawDescription" : "Electrosoft Services, Inc. is an award-winning company that provides comprehensive technology-based solutions and services to federal customers. While cybersecurity is our specialty, we also focus on ICAM, enterprise IT modernization, and software solutions. We always seek to delight our customers, so we retain highly qualified employees and offer them meaningful work, growth opportunities, and work-life balance. What sets us apart from all other contractors is the sense of teamwork our employees feel – and the knowledge that outstanding effort is recognized and rewarded. The camaraderie we share emanates from Lunch & Learn sessions where we explore new ideas together, fun group activities ranging from escape rooms to miniature golf, and much, much more. If we’ve described you and your dream workplace, please apply and share in the many benefits and opportunities we offer. Administrative Support Specialist Electrosoft seeks an experienced Administrative Specialist to support a U. S. Government Department for Identity Management under an Identity Access Management Technical Support Services contract. This position provides critical administrative, logistical, and operational coordination in support of multiple ICAM teams, and other identity, credential, and access management (ICAM) initiatives. The Administrative Specialist plays a vital role in ensuring effective communication, documentation control, and program continuity across ICAM program activities. Key Responsibilities Provide administrative support for departmental meetings, including scheduling, agenda preparation, meeting minutes, and action item tracking. Assist in preparing, formatting, and submitting program documentation such as reports, technical deliverables, presentations, and briefings. Support contract oversight activities including tracking deliverables, maintaining version-controlled repositories, and ensuring documentation accuracy. Coordinate logistics for Department working groups and stakeholder engagements across PIV, PKI, PACS/LACS, and ICAM program areas. Maintain and update SharePoint sites and documentation libraries in accordance with Department standards and Section 508 requirements. Assist with data collection, verification, and compilation of program metrics, reports, workflow tracking, and operational summaries. Support onboarding activities, staff coordination, task management, risk log updates, and recurring program operational needs. Ensure administrative processes comply with Department security, privacy, and controlled information-handling requirements. Required Qualifications 3–5 years of administrative support experience, preferably supporting federal IT, identity management, or security-focused programs. Experience supporting federal program management offices, technical teams, or enterprise-level initiatives. Proficiency with Microsoft Office (Word, Excel, PowerPoint), SharePoint, Teams, and other collaboration platforms. Strong written and verbal communication skills, including experience preparing polished documents and detailed meeting minutes. Ability to manage multiple concurrent priorities in a fast-paced environment with exceptional attention to detail. Familiarity with federal documentation standards, Section 508 requirements, and handling controlled/unclassified information is preferred. Preferred Qualifications Experience supporting Identity, Credential, and Access Management (ICAM) programs. Familiarity with Department enterprise identity systems such as HR Connect, PDS, TEDS, and the USAccess CMS. Relevant training or certification in administrative professional services or project coordination. Security Requirements Candidates must meet federal personnel security screening requirements, including eligibility for a Public Trust clearance, and must comply with all identity verification processes and Departmental security policies. Pay Range $70,000—$80,000 USD Electrosoft is an Equal Opportunity Employer/Veterans/Disabled", "summaryDescription" : "Administrative Support Specialist at Electrosoft. Skills: Administrative support, Operational coordination, Documentation control, Stakeholder engagement. Provide administrative support. 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Brown Co Area Engr/Maint Sec (23BROWNCO)
2160 CR 381
Brownwood, 76802

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We’re seeking an organized and eager intern to support our department with a variety of administrative tasks. This role offers a chance to assist with office support duties such as organizing documents, managing communications, and helping with scheduling. You'll work under clear guidance and supervision, gaining valuable experience in a professional office setting. It’s the perfect opportunity to learn the ins and outs of office operations while contributing to a productive team for the summer! Work Locations: Brownwood: 2495 HWY 183 N. Brownwood, TX 76802 The Texas Department of Transportation reserves the sole right in determining the level of position based on the applicant’s work experience, education, skill level and all other appropriate factors, and based on business needs. 18.00 22.00", "summaryDescription" : "Administrative Support Intern at Texas Department of Transportation. Skills: Administrative skills. Organize documents. Manage communications", "createdAt" : "2026-06-14T06:52:24.572", "lastUpdated" : "2026-06-15T09:51:25.703", "ingestTimestamp" : "2026-06-14T06:52:24.572", "mongoId" : "69dde4492beec4dd3d9a335b", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 37440, "salaryAnnualMax" : 45760, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Administrative skills", "Office support" ], "skillCount" : 2, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.8888889, "_score" : 1106.5953, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Government", "llmIndustryConfidence" : 0.92 }, { "id" : "6a2c6f0274d8ee00a092364c", "title" : "Administrator", "company" : "General Dynamics Mission Systems", "industry" : "Defense And Space", "salary" : { "min" : 35000.0, "max" : 50000.0, "currency" : "GBP", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Administrator roles in Hastings, United Kingdom, adjusted for mid-seniority and the defense industry." }, "location" : "Hastings, England, United Kingdom", "locations" : [ "Hastings", "England", "United Kingdom" ], "timestamp" : "2026-06-15T05:15:31.468", "fingerprint" : "bb4e87480238a37d859cbb8eeecb789be64702fa7134d65bc6010e710f74d9db", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/GDMSI/744000131619539-administrator", "externalId" : "744000131619539", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Hastings", "state" : "England", "country" : "United Kingdom", "continent" : "eu", "source" : "llm", "workMode" : "onsite", "geo" : "50.8550976,0.5821779" } ], "locationText" : "Hastings, England, United Kingdom", "employmentType" : "FULL_TIME", "experienceMinYears" : 2, "experienceMaxYears" : 5, "experienceLevel" : "mid", "technicalSkills" : "MS Word, MS Excel, MS PowerPoint, SharePoint", "professionalSkills" : [ "Record keeping", "Task prioritisation" ], "hardSkillsList" : [ "Expense entry", "Visitor requests", "Room bookings", "Records management" ], "softSkillsList" : [ "Flexibility", "Conscientious", "Credibility", "Autonomous" ], "hardSkills" : [ { "name" : "Expense entry", "level" : "intermediate" }, { "name" : "Visitor requests", "level" : "intermediate" }, { "name" : "Room bookings", "level" : "intermediate" }, { "name" : "Records management", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Flexibility" }, { "name" : "Conscientious" }, { "name" : "Credibility" }, { "name" : "Autonomous" } ], "majorSkills" : "Administrative support, Logistics coordination, Stakeholder liaison", "majorSkillsList" : [ "Administrative support", "Logistics coordination", "Stakeholder liaison" ], "coreResponsibilities" : "Provide administrative support to the Manufacturing facility, Provide day-to-day support of project teams and SLT, Coordinate and organize logistics for customer visits, Coordinate and organize logistics for tours, Coordinate and organize logistics for departmental all-hands sessions, Coordinate and organize logistics for team meetings, Coordinate and organize logistics for other events, Coordinate and organize workplace updates, Interact with Facilities / IT for desk moves, Interact with Facilities / IT for IT issues, Liaise with external counterparts, Enter and submit expenses for SLT members, Arrange tea/coffee/buffets for customer visits, Arrange tea/coffee/buffets for internal meetings, Raise Service Now visitor requests, Attend internal and external customer meetings, Prepare materials for internal and external customer meetings, Organise and store paperwork, Organise and store documents, Organise and store computer-based information, Cover security guard breaks on reception desk, Order stationary, Ensure stationary cupboards are stocked, Arrange room bookings, Manage room bookings, Manage videoconferencing facilities, Create records in the records management system, Maintain records in the records management system, Liaise with stakeholders at all levels within the, Administer SharePoint as required, Perform other administrative tasks", "teamCollaboration" : "Support all staff; Work as part of a team", "domainKnowledge" : "Mission Computing Systems; Avionics systems; Communication systems", "domainList" : [ "mission-computing-systems", "avionics-systems", "communication-systems" ], "domainSpecificKnowledge" : [ "Mission Computing Systems", "Avionics systems", "Communication systems" ], "toolProficiency" : [ "MS Word", "MS Excel", "MS PowerPoint", "SharePoint", "Service Now" ], "communicationSkills" : "Written communication; Verbal communication", "documentationSkills" : "Record keeping", "continuousLearning" : "Personalized career development plan; Regular progress reviews", "problemSolvingSkills" : "Make clear rational decisions under pressure", "specialRequirements" : "UK Security clearance", "qualificationsBasic" : "Previous administration experience, Minimum 2 GCSE at A-C level to include English and Maths or equivalent", "qualificationsPreferred" : "Knowledge and working experience with SharePoint", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "General Dynamics Mission Systems engineers a diverse portfolio of high technology solutions, products and services that enable customers to successfully execute missions across all domains of operation. With a global team of more than 13,000 top professionals, we partner with the best in industry to expand the bounds of innovation in the defence and scientific arenas. In the UK, we are leading the way in avionics and communication systems. Given the nature of our work and who we are, we value trust, honesty, alignment and transparency. General Dynamics in St Leonards-on-Sea currently provide avionic mission computing systems for a wide range of military fast jets, helicopters, and UAV’s. Recent success has resulted in General Dynamics developing the next generation of Advanced High Performance, Safety Critical Mission Computer Systems to meet the needs of latest platforms in development by several aircraft manufacturers. These Mission Computing Systems provide the functionality that integrates aircraft systems, sensor systems and stores management systems with the information and control systems required by the aircrew to meet the demanding operational needs of these aircraft. In this role you will provide administrative support to the Manufacturing facility, including but not limited to: * Overall day-to-day support of project teams and SLT * Coordinates and organizes logistics for such things as: customer visits, tours, departmental all-hands sessions, team meetings and other events as required and Workplace updates * Interaction with Facilities / IT – desk moves, IT issues * Liaising with external counterparts * Expense entry and submission for SLT members * Arrange tea/coffee/ buffets for customer visits and internal meetings * Raise Service Now visitor requests * Attend and prepare materials for internal and external customer meetings * Organising and storing paperwork, documents and computer-based information * Cover security guard breaks on reception desk * Stationary – order stationary and ensure stationary cupboards are stocked at Churchfields * Arranging and managing room bookings, including the use of the videoconferencing facilities * Creating and maintaining the appropriate records in the records management system * Liaise with stakeholders at all levels within the organization * Administer SharePoint as required * Other administrative tasks that are reasonable and defined by the area of business that the administrator is supporting Knowledge, Skills & Abilities Required Skills & Abilities: * Previous administration experience * Flexibility to be deployed into any part of the business, ability to support all staff, excellent team member * Computer literate, with good working knowledge of MS Word, Excel and PowerPoint * Numerate, with good written and verbal communication skills * Methodical approach to record keeping and task prioritisation with exceptional attention to detail * Conscientious, enthusiastic and with an ability to rapidly switch subjects * Proactive, and with the credibility to gain the respect of personnel at all levels in the company * Adaptable to change * Able to work well and make clear rational decisions under pressure * Able to work as part of a team and autonomously by managing own workload * Ability to work in a fast pace, multi-tasking, agile environment * Knowledge and working experience with SharePoint would be an asset * Ability to become knowledgeable on the departmental functions and services within General Dynamics UK in order to direct queries to the appropriate parties For the full job description click[here](http://c.smartrecruiters.com/sr-company-attachments-prod-aws-dc5/640efc1adde2487ef736f74f/c5257656-e74a-49dc-a216-a37a44168fd1?r=s3-eu-central-1). ## Qualifications * Minimum 2 GCSE at A-C level to include English and Maths or able to clearly demonstrate an equivalent level of education through experience. ## Additional Information This role offers a starting salary of between £25,560.00 to £31,950.00 depending on experience level plus our excellent flexible benefits package. We pride ourselves in being a great place to work with a shared sense of purpose, offering impressive benefits: * A compressed nine-day fortnight and compressed hours - which means every other Friday off. * A personalized career development plan, alongside regular progress reviews - supporting and valuing your progression within the Company. * A flexible working environment where your contributions are recognized and rewarded with flexible benefits We believe in maintaining a diverse workplace - inclusive of beliefs, cultural background, job experiences, thoughts and ideas. If who we are and what we do resonates with you, we welcome you to join our inclusive team! Our success is fuelled by our colleagues and the wide variety of backgrounds, perspectives, and skills they bring to the Company. We are a Disability Confident Employer, as such we offer an interview to disabled people who meet the minimum criteria for the job. Please email disabilityconfident@gd-ms.uk if you would like your application to be considered under the DC Scheme. All successful/appointed applicants must be able to obtain a level of UK Security clearance that is appropriate for the role and undertake suitable Right to work checks. Every application matters to us. We want you to know that each application we receive is reviewed by a real person—not just an algorithm. Our screening questions are also carefully considered to help us understand your experience and fit for the role. We appreciate the time you take to apply.", "summaryDescription" : "Administrator at General Dynamics Mission Systems. Skills: Administrative support, Logistics coordination, Stakeholder liaison. Provide administrative support to the Manufacturing facility. Provide day-to-day support of project teams and SLT", "postedDate" : "2026-06-11T08:52:58.000", "createdAt" : "2026-06-13T17:20:47.944", "lastUpdated" : "2026-06-15T05:15:31.468", "ingestTimestamp" : "2026-06-13T17:20:47.944", "mongoId" : "6a2c6f0274d8ee00a092364c", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "30k-50k", "hasSalary" : false, "allSkills" : [ "Expense entry", "Visitor requests", "Room bookings", "Records management", "Flexibility", "Conscientious", "Credibility", "Autonomous", "Administrative support", "Logistics coordination", "Stakeholder liaison", "Record keeping", "Task prioritisation", "Mission Computing Systems", "Avionics systems", "Communication systems", "MS Word", "MS Excel", "MS PowerPoint", "SharePoint", "Service Now" ], "skillCount" : 21, "jobCategory" : "other", "jobSubcategory" : "MS - Core - Operations", "dataQualityScore" : 1.0, "_score" : 1073.9934, "daysOld" : 3, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "defence" }, { "id" : "6a2a9d6174d8ee00a06a2892", "title" : "Administrator", "company" : "General Dynamics Mission Systems", "industry" : "Defense And Space", "salary" : { "min" : 35000.0, "max" : 50000.0, "currency" : "GBP", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Administrator roles in the United Kingdom, adjusted for mid-seniority and the defense industry." }, "location" : "Hastings, England, United Kingdom", "locations" : [ "Hastings", "England", "United Kingdom" ], "timestamp" : "2026-06-14T23:08:41.570", "fingerprint" : "f1dfec4d201e99fb8b379357fe5f88a9ebe929258d0dbaf8035d02894d29cf34", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/GDMSI/744000131619539-administrator", "externalId" : "744000131619539", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Hastings", "state" : "England", "country" : "United Kingdom", "continent" : "eu", "source" : "llm", "workMode" : "onsite", "geo" : "50.8550976,0.5821779" } ], "locationText" : "Hastings, England, United Kingdom", "employmentType" : "FULL_TIME", "experienceMinYears" : 2, "experienceMaxYears" : 5, "experienceLevel" : "mid", "technicalSkills" : "MS Word, MS Excel, MS PowerPoint, SharePoint", "professionalSkills" : [ "Record keeping", "Task prioritisation" ], "hardSkillsList" : [ "Expense entry", "Visitor requests", "Room bookings", "Records management" ], "softSkillsList" : [ "Flexibility", "Conscientious", "Credibility", "Autonomous" ], "hardSkills" : [ { "name" : "Expense entry", "level" : "intermediate" }, { "name" : "Visitor requests", "level" : "intermediate" }, { "name" : "Room bookings", "level" : "intermediate" }, { "name" : "Records management", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Flexibility" }, { "name" : "Conscientious" }, { "name" : "Credibility" }, { "name" : "Autonomous" } ], "majorSkills" : "Administrative support, Logistics coordination, Stakeholder liaison", "majorSkillsList" : [ "Administrative support", "Logistics coordination", "Stakeholder liaison" ], "coreResponsibilities" : "Provide administrative support to the Manufacturing facility, Provide day-to-day support of project teams and SLT, Coordinate and organize logistics for customer visits, Coordinate and organize logistics for tours, Coordinate and organize logistics for departmental all-hands sessions, Coordinate and organize logistics for team meetings, Coordinate and organize logistics for other events, Coordinate and organize workplace updates, Interact with Facilities / IT for desk moves, Interact with Facilities / IT for IT issues, Liaise with external counterparts, Enter and submit expenses for SLT members, Arrange tea/coffee/buffets for customer visits, Arrange tea/coffee/buffets for internal meetings, Raise Service Now visitor requests, Attend internal and external customer meetings, Prepare materials for internal and external customer meetings, Organise paperwork, Organise documents, Organise computer-based information, Store paperwork, Store documents, Store computer-based information, Cover security guard breaks on reception desk, Order stationary, Ensure stationary cupboards are stocked, Arrange room bookings, Manage room bookings, Manage videoconferencing facilities, Create records in the records management system, Maintain records in the records management system, Liaise with stakeholders at all levels within the, Administer SharePoint, Perform other administrative tasks", "teamCollaboration" : "Support all staff; Work as part of a team", "domainKnowledge" : "Mission Computing Systems; Avionics systems; Communication systems", "domainList" : [ "mission-computing-systems", "avionics-systems", "communication-systems" ], "domainSpecificKnowledge" : [ "Mission Computing Systems", "Avionics systems", "Communication systems" ], "toolProficiency" : [ "MS Word", "MS Excel", "MS PowerPoint", "SharePoint", "Service Now" ], "communicationSkills" : "Written communication skills; Verbal communication skills", "continuousLearning" : "Personalized career development plan; Regular progress reviews", "problemSolvingSkills" : "Make clear rational decisions under pressure", "specialRequirements" : "Obtain UK Security clearance, Undertake Right to work checks", "qualificationsBasic" : "Previous administration experience, Minimum 2 GCSE at A-C level to include English and Maths or equivalent", "qualificationsPreferred" : "Knowledge and working experience with SharePoint", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "General Dynamics Mission Systems engineers a diverse portfolio of high technology solutions, products and services that enable customers to successfully execute missions across all domains of operation. With a global team of more than 13,000 top professionals, we partner with the best in industry to expand the bounds of innovation in the defence and scientific arenas. In the UK, we are leading the way in avionics and communication systems. Given the nature of our work and who we are, we value trust, honesty, alignment and transparency. General Dynamics in St Leonards-on-Sea currently provide avionic mission computing systems for a wide range of military fast jets, helicopters, and UAV’s. Recent success has resulted in General Dynamics developing the next generation of Advanced High Performance, Safety Critical Mission Computer Systems to meet the needs of latest platforms in development by several aircraft manufacturers. These Mission Computing Systems provide the functionality that integrates aircraft systems, sensor systems and stores management systems with the information and control systems required by the aircrew to meet the demanding operational needs of these aircraft. In this role you will provide administrative support to the Manufacturing facility, including but not limited to: * Overall day-to-day support of project teams and SLT * Coordinates and organizes logistics for such things as: customer visits, tours, departmental all-hands sessions, team meetings and other events as required and Workplace updates * Interaction with Facilities / IT – desk moves, IT issues * Liaising with external counterparts * Expense entry and submission for SLT members * Arrange tea/coffee/ buffets for customer visits and internal meetings * Raise Service Now visitor requests * Attend and prepare materials for internal and external customer meetings * Organising and storing paperwork, documents and computer-based information * Cover security guard breaks on reception desk * Stationary – order stationary and ensure stationary cupboards are stocked at Churchfields * Arranging and managing room bookings, including the use of the videoconferencing facilities * Creating and maintaining the appropriate records in the records management system * Liaise with stakeholders at all levels within the organization * Administer SharePoint as required * Other administrative tasks that are reasonable and defined by the area of business that the administrator is supporting Knowledge, Skills & Abilities Required Skills & Abilities: * Previous administration experience * Flexibility to be deployed into any part of the business, ability to support all staff, excellent team member * Computer literate, with good working knowledge of MS Word, Excel and PowerPoint * Numerate, with good written and verbal communication skills * Methodical approach to record keeping and task prioritisation with exceptional attention to detail * Conscientious, enthusiastic and with an ability to rapidly switch subjects * Proactive, and with the credibility to gain the respect of personnel at all levels in the company * Adaptable to change * Able to work well and make clear rational decisions under pressure * Able to work as part of a team and autonomously by managing own workload * Ability to work in a fast pace, multi-tasking, agile environment * Knowledge and working experience with SharePoint would be an asset * Ability to become knowledgeable on the departmental functions and services within General Dynamics UK in order to direct queries to the appropriate parties For the full job description click[here](http://c.smartrecruiters.com/sr-company-attachments-prod-aws-dc5/640efc1adde2487ef736f74f/c5257656-e74a-49dc-a216-a37a44168fd1?r=s3-eu-central-1). ## Qualifications * Minimum 2 GCSE at A-C level to include English and Maths or able to clearly demonstrate an equivalent level of education through experience. ## Additional Information This role offers a starting salary of between £25,560.00 to £31,950.00 depending on experience level plus our excellent flexible benefits package. We pride ourselves in being a great place to work with a shared sense of purpose, offering impressive benefits: * A compressed nine-day fortnight and compressed hours - which means every other Friday off. * A personalized career development plan, alongside regular progress reviews - supporting and valuing your progression within the Company. * A flexible working environment where your contributions are recognized and rewarded with flexible benefits We believe in maintaining a diverse workplace - inclusive of beliefs, cultural background, job experiences, thoughts and ideas. If who we are and what we do resonates with you, we welcome you to join our inclusive team! Our success is fuelled by our colleagues and the wide variety of backgrounds, perspectives, and skills they bring to the Company. We are a Disability Confident Employer, as such we offer an interview to disabled people who meet the minimum criteria for the job. Please email disabilityconfident@gd-ms.uk if you would like your application to be considered under the DC Scheme. All successful/appointed applicants must be able to obtain a level of UK Security clearance that is appropriate for the role and undertake suitable Right to work checks. Every application matters to us. We want you to know that each application we receive is reviewed by a real person—not just an algorithm. Our screening questions are also carefully considered to help us understand your experience and fit for the role. We appreciate the time you take to apply.", "summaryDescription" : "Administrator at General Dynamics Mission Systems. Skills: Administrative support, Logistics coordination, Stakeholder liaison. Provide administrative support to the Manufacturing facility. Provide day-to-day support of project teams and SLT", "postedDate" : "2026-06-11T08:52:58.000", "createdAt" : "2026-06-12T03:06:45.374", "lastUpdated" : "2026-06-14T23:08:41.570", "ingestTimestamp" : "2026-06-12T03:06:45.374", "mongoId" : "6a2a9d6174d8ee00a06a2892", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "30k-50k", "hasSalary" : false, "allSkills" : [ "Expense entry", "Visitor requests", "Room bookings", "Records management", "Flexibility", "Conscientious", "Credibility", "Autonomous", "Administrative support", "Logistics coordination", "Stakeholder liaison", "Record keeping", "Task prioritisation", "Mission Computing Systems", "Avionics systems", "Communication systems", "MS Word", "MS Excel", "MS PowerPoint", "SharePoint", "Service Now" ], "skillCount" : 21, "jobCategory" : "other", "jobSubcategory" : "MS - Core - Operations", "dataQualityScore" : 1.0, "_score" : 1073.9934, "daysOld" : 3, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "defence" }, { "id" : "69f2d9944c40e2acd188e88f", "title" : "Administrator", "company" : "Wealthy Group of Companies LLC", "industry" : "Healthcare", "salary" : { "min" : 48000.0, "max" : 65000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Entry level Administrator in Healthcare in Queens, United States, adjusted for company size and industry." }, "location" : "Queens County, NY", "locations" : [ "Queens County", "NY" ], "timestamp" : "2026-06-15T08:34:57.728", "fingerprint" : "3137a7c87e8cd5d1dd5cd1e6ba4295036ed39523631b341c120f60541cd78342", "source" : "breezyhr", "language" : "en", "applyUrl" : "https://wealthy-recruiting.breezy.hr/p/6df883b1040d-administrator-assisted-living", "externalId" : "6df883b1040d", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Queens", "state" : "New York", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "40.7135078,-73.8283132" } ], "locationText" : "Queens, New York, United States", "employmentType" : "FULL_TIME", "coreResponsibilities" : "Provide supportive living, Manage adult home operations, Oversee assisted living program", "domainKnowledge" : "Adult Home; Assisted Living Program", "domainList" : [ "adult-home", "assisted-living-program" ], "domainSpecificKnowledge" : [ "Adult Home", "Assisted Living Program" ], "workSiteFlexibility" : "Onsite", "rawDescription" : "A premier licensed Adult Home and Assisted Living Program (ALP) facility located in a scenic beachfront community in Queens County, New York, this establishment provides a warm, compassionate \"home away from home\" for adults seeking supportive living. With a capacity of approximately 172 beds—inclu", "summaryDescription" : "Administrator at Wealthy Group of Companies LLC. Provide supportive living. Manage adult home operations", "createdAt" : "2026-06-14T08:02:09.814", "lastUpdated" : "2026-06-15T08:34:57.728", "ingestTimestamp" : "2026-06-14T08:02:09.814", "mongoId" : "69f2d9944c40e2acd188e88f", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 48000, "salaryAnnualMax" : 65000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Adult Home", "Assisted Living Program" ], "skillCount" : 2, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.7777778, "_score" : 1062.0812, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.85 }, { "id" : "6a2a8a7674d8ee00a0681fbd", "title" : "Facilities Project Administrator", "company" : "Boeing", "salary" : { "min" : 81000.0, "max" : 99000.0, "currency" : "USD", "frequency" : "yearly" }, "location" : "USA - Salt Lake City, UT", "locations" : [ "USA - Salt Lake City, UT", "United States of America" ], "timestamp" : "2026-06-13T19:24:04.063", "fingerprint" : "c76b1646994dad0a7108edc9b5cb467d47aaec111dccf7cfa605dedf49ab84af", "source" : "workday", "language" : "en", "applyUrl" : "https://boeing.wd1.myworkdayjobs.com/EXTERNAL_CAREERS/job/USA---Salt-Lake-City-UT/Facilities-Project-Administrator_JR2026514395-1", "externalId" : "JR2026514395", "locationPoint" : "40.76078,-111.89105", "structuredLocations" : [ { "city" : "Salt Lake City", "state" : "Utah", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "40.7596198,-111.8867970" } ], "locationText" : "Salt Lake City, Utah, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 1, "technicalSkills" : "AutoCAD", "professionalSkills" : [ "Project management", "Construction management" ], "hardSkillsList" : [ "Scheduling", "Bids", "Invoicing" ], "hardSkills" : [ { "name" : "Scheduling", "level" : "intermediate" }, { "name" : "Bids", "level" : "intermediate" }, { "name" : "Invoicing", "level" : "intermediate" } ], "majorSkills" : "Facilities Project Management, Construction Management, CMMS system", "majorSkillsList" : [ "Facilities Project Management", "Construction Management", "CMMS system" ], "coreResponsibilities" : "Receive customer requests for facilities services, Validate customer requests, Log customer requests, Monitor daily building issues, Update daily building issues, Schedule PM’s through CMMS system, Maintain building equipment, Meet with customers, Evaluate requests, Provide tactical plans, Define requirements, Identify design options, Obtain formal facilities designs, Coordinate with affected parties, Create work packages, Ensure compliance with Boeing standards, Ensure compliance with regulatory standards, Administer contractor activities, Evaluate contractor proposals, Monitor project implementation activities, Coordinate project implementation activities, Verify compliance with project documents, Follow standard operating procedure for completion, Follow standard operating procedure for retention of closure, Create an audit trail", "teamCollaboration" : "Cross functional team", "projectManagementSkills" : [ "Contracts", "Scheduling", "Bids", "Re-prioritizing work scope" ], "domainKnowledge" : "Facilities management; Construction projects", "domainList" : [ "facilities-management", "construction-projects" ], "domainSpecificKnowledge" : [ "Facilities management", "Construction projects" ], "toolProficiency" : [ "Microsoft Office", "CMMS system", "Maximo" ], "documentationSkills" : "Create work packages", "problemSolvingSkills" : "Evaluate requests; Identify design options", "specialRequirements" : "Relocation offered, Conflict of Interest assessment, Drug Free Workplace policy", "qualificationsBasic" : "1+ years of experience in Facilities Project Management or Construction Management, 1+ years of experience using Microsoft Office tools, 1+ years of experience leading a team, 1+ years of experience working with suppliers or vendors", "qualificationsPreferred" : "Level 3 OR 4 years’ related work experience, Experience using a CMMS system such as Maximo", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Facilities Project Administrator **Company:** The Boeing Company **Boeing Commercial Airplanes (BCA)** is looking for a **Facilities Project Administrator** to support the Facilities team in **Salt Lake City, Utah.** This role receives customer requests for a diverse range of projects from needing new tables to large scale construction projects, project management skills preferred dealing with contracts, bids, scheduling, creating AutoCAD drawings, invoicing and re-prioritizing work scope daily, attending project meetings and communicating with a cross functional team as the facilities focal. A good working knowledge in AutoCAD is also preferred. **Position Responsibilities:** * Receives, validates, and logs customer requests for facilities services such as construction, rearrangements, moves and asset acquisition through a CMMS system. * Monitor, and update daily building issue through the SAT. * Monitor and schedule PM’s through CMMS system to maintain building equipment. * Meets with customers, evaluates requests, provides tactical plans, defines requirements and identifies design options. * Obtains formal facilities designs, coordinates with affected parties and creates work packages that provide documentation and cost relative to project implementation. * Ensures compliance with Boeing and regulatory standards. * Administers contractor activities and evaluates contractor proposals to ensure compliance with standard operating procedures. * Monitors and coordinates project implementation activities to ensure cost, schedule and regulatory requirements are met. * Coordinates support functions and verifies compliance with project documents. * Follows standard operating procedure for completion and retention of closure documentation and creation of an audit trail. **Basic Qualifications (Required Skills/Experience):** * 1+ years of experience in Facilities Project Management or Construction Management * 1+ years of experience using Microsoft Office tools (Word, Outlook, Excel, and PowerPoint) * 1+ years of experience leading a team * 1+ years of experience working with suppliers or vendors **Preferred Qualifications (Desired Skills/Experience):** * **Level 3 OR 4** years’ related work experience or an equivalent combination of education and experience * Experience using a CMMS system such as Maximo to create work orders and assign work to onsite contractors and oversee until completion **Typical Education / Experience** **Level 2:** Education/experience typically acquired through advanced education (e.g. Bachelor) and typically 3 or more years' related work experience or an equivalent combination of education and experience (e.g. Master+1 years' related work experience, 7 years' related work experience, etc.). **Level 3:** Education/experience typically acquired through advanced education (e.g. Bachelor) and typically 6 or more years' related work experience or an equivalent combination of education and experience (e.g. Master+4 years' related work experience, 10 years' related work experience, etc.). **Level 4:** Education/experience typically acquired through advanced education (e.g. Bachelor) and typically 10 or more years' related work experience or an equivalent combination of education and experience (e.g. Master+8 years' related work experience, 14 years' related work experience, etc.). **Shift:** This role is primarily first shift; however, there may be additional shift requirements to support program objectives. **Relocation:** This position offers relocation based on candidate eligibility. Note: Basic relocation will be offered for eligible internal candidates. **Conflict of Interest:** Successful candidates for this job must satisfy the Company's Conflict of Interest (COI) assessment process. **Drug Free Workplace:** Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies. **Total Rewards:** At Boeing, we strive to deliver a Total Rewards package that will attract, engage and retain the top talent. Elements of the Total Rewards package include competitive base pay and variable compensation opportunities. The Boeing Company also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work. The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements. Pay is based upon candidate experience and qualifications, as well as market and business considerations. **Summary pay range:** **Level 2: $81,000 - 99,000** **Level 3: $99,900 - 122,100** **Level 4: 125,100 - 152,900** **Language Requirements:** Not Applicable **Education:** Not Applicable **Relocation:** This position offers relocation based on candidate eligibility. **Export Control Requirement:** This is not an Export Control position. **Safety Sensitive:** This is not a Safety Sensitive Position. **Security Clearance:** This position does not require a Security Clearance. **Visa Sponsorship:** Employer will not sponsor applicants for employment visa status. **Contingent Upon Award Program** This position is not contingent upon program award **Shift:** Shift 1 (United States of America) **Stay safe from recruitment fraud! The only way to apply for a position at Boeing is via our Careers website. Learn how to protect yourself from recruitment fraud** \\- [Recruitment Fraud Warning](http://www.boeing.com/careers/recruitment-fraud-warning.page) Boeing is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law. [EEO is the law](http://www.boeing.com/resources/boeingdotcom/careers/footer/EEOIsTheLawPoster.pdf) [Boeing EEO Policy](https://tbcdn.talentbrew.com/company/185/v1_0/img/2018_Policy_Statement.pdf) [Request an Accommodation](http://www.boeing.com/careers/request-accommodation.page) [Applicant Privacy](http://www.boeing.com/careers/privacy-statement.page) **Boeing Participates in E – Verify** * [E-Verify (English) ](http://www.boeing.com/resources/boeingdotcom/careers/footer/EverifyPosterEnglish.pdf) * [E-Verify (Spanish) ](http://www.boeing.com/resources/boeingdotcom/careers/footer/EverifyPosterSpanish.pdf) **Right to Work Statement** * [Right to Work (English) ](http://www.boeing.com/resources/boeingdotcom/careers/footer/WebBPPOSTERRtoWEnglishversion.pdf) * [Right to Work (Spanish)](http://www.boeing.com/resources/boeingdotcom/careers/footer/WebBPPOSTERRtoWSpanishversion.pdf)", "summaryDescription" : "Facilities Project Administrator at Boeing. Skills: Facilities Project Management, Construction Management, CMMS system. Receive customer requests for facilities services. Validate customer requests", "postedDate" : "2026-06-11T18:01:27.113", "createdAt" : "2026-06-11T18:01:26.894", "lastUpdated" : "2026-06-13T19:24:04.063", "ingestTimestamp" : "2026-06-11T18:01:26.894", "mongoId" : "6a2a8a7674d8ee00a0681fbd", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "sourceUrl" : "https://boeing.wd1.myworkdayjobs.com/EXTERNAL_CAREERS/job/USA---Salt-Lake-City-UT/Facilities-Project-Administrator_JR2026514395-1", "salaryAnnualMin" : 81000, "salaryAnnualMax" : 99000, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ "Scheduling", "Bids", "Invoicing", "Facilities Project Management", "Construction Management", "CMMS system", "Project management", "Construction management", "Contracts", "Re-prioritizing work scope", "Facilities management", "Construction projects", "Microsoft Office", "Maximo" ], "skillCount" : 14, "jobCategory" : "engineering", "seniorityLevel" : "mid", "dataQualityScore" : 0.8888889, "_score" : 1047.6761, "daysOld" : 2, "hasLocation" : true, "hasGeo" : true }, { "id" : "6a2cd3b974d8ee00a0a372d0", "title" : "Operations Support Administrator", "company" : "ABM UK", "industry" : "Facilities Services", "salary" : { "min" : 27500.0, "max" : 35000.0, "currency" : "GBP", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Facilities Services in Coventry, UK, adjusted for mid-seniority and full-time employment." }, "location" : "Coventry, England, United Kingdom", "locations" : [ "Coventry, England, United Kingdom" ], "timestamp" : "2026-06-15T12:10:53.500", "fingerprint" : "488b7f8134ec22d401ffccef5f21b1ac0d3492272702f966e27ce90ddd3ac3e0", "source" : "workable", "language" : "en", "applyUrl" : "https://apply.workable.com/j/32F36C26A9/apply", "externalId" : "32F36C26A9", "industryFunction" : { }, "locationPoint" : "52.40656,-1.51217", "structuredLocations" : [ { "city" : "Coventry", "state" : "England", "country" : "United Kingdom", "continent" : "eu", "source" : "llm", "workMode" : "onsite", "geo" : "52.4081812,-1.5104770" } ], "locationText" : "Coventry, England, United Kingdom", "employmentType" : "FULL_TIME", "technicalSkills" : "Microsoft Excel", "professionalSkills" : [ "Operational delivery", "Workforce coordination", "Report production", "Data analysis", "Staffing levels", "Procurement", "Stock management" ], "hardSkillsList" : [ "Risk assessment maintenance", "COSHH compliance management", "Incident reporting", "Audit support", "Compliance checks", "Staff rota creation", "Staff rota management", "Absence tracking", "Onboarding administration", "Supplier liaison", "Stock management", "Delivery support" ], "hardSkills" : [ { "name" : "Risk assessment maintenance", "level" : "intermediate" }, { "name" : "COSHH compliance management", "level" : "intermediate" }, { "name" : "Incident reporting", "level" : "intermediate" }, { "name" : "Audit support", "level" : "intermediate" }, { "name" : "Compliance checks", "level" : "intermediate" }, { "name" : "Staff rota creation", "level" : "intermediate" }, { "name" : "Staff rota management", "level" : "intermediate" }, { "name" : "Absence tracking", "level" : "intermediate" }, { "name" : "Onboarding administration", "level" : "intermediate" }, { "name" : "Supplier liaison", "level" : "intermediate" }, { "name" : "Stock management", "level" : "intermediate" }, { "name" : "Delivery support", "level" : "intermediate" } ], "majorSkills" : "Operational support, Compliance management, Data analysis, Staffing", "majorSkillsList" : [ "Operational support", "Compliance management", "Data analysis", "Staffing" ], "coreResponsibilities" : "Provide administrative support, Provide operational support, Assist with coordination, Travel between sites, Maintain Risk Assessments, Ensure COSHH compliance, Manage incident reporting, Track incident reporting, Support audits, Support compliance checks, Produce operational reports, Analyse data for trends, Analyse data for improvements, Build reports using Excel, Create staff rotas, Manage staff rotas, Monitor staffing levels, Escalate staffing issues, Support absence tracking, Support employee records, Assist with onboarding administration, Liaise with suppliers, Manage stock, Support procurement, Support deliveries, Organise meetings, Lead meetings, Track actions, Communicate updates", "teamCollaboration" : "Cross-functional coordination; Vendor management; Stakeholder management", "domainKnowledge" : "Health & Safety; Compliance", "domainList" : [ "health-safety", "compliance" ], "domainSpecificKnowledge" : [ "Health & Safety", "Compliance" ], "toolProficiency" : [ "Microsoft Excel" ], "communicationSkills" : "Communicate updates", "documentationSkills" : "Risk Assessments", "specialRequirements" : "Travel between sites, Full UK driving licence, Own transport", "qualificationsBasic" : "Knowledge of RAMS, Knowledge of COSHH, Knowledge of incident reporting, Experience in data analysis, Experience in report building, Advanced Microsoft Excel skills, Experience managing staff rotas, Understanding of health & safety compliance, HR administration experience, Supply chain experience, Ability to lead meetings, Full UK driving licence, Own transport", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "**LOCATION: Coventry** **SHIFT PATTERN: Mon - Fri, 42.5 hours per week** **SALARY: Competitive** **Job Purpose** The Operational Support Administrator supports day-to-day operational delivery across multiple sites, ensuring compliance, effective workforce coordination, and accurate reporting. **Key Responsibilities** **Operational Support** * Provide administrative and operational support across multiple sites. * Assist with coordination of site activities. * Travel between sites as required. **Health & Safety & Compliance** * Maintain Risk Assessments (RAMS). * Ensure COSHH compliance. * Manage incident reporting and tracking. * Support audits and compliance checks. * Reporting & Data Analysis * Produce operational reports. * Analyse data for trends and improvements. * Build reports using Microsoft Excel. **Staffing & Workforce Planning** * Create and manage staff rotas. * Monitor staffing levels and escalate issues. **HR Support** * Support absence tracking and employee records. * Assist with onboarding administration. **Supply Chain & Logistics** * Liaise with suppliers and manage stock. * Support procurement and deliveries. **Meetings & Communication** * Organise and lead meetings. * Track actions and communicate updates. **Key Requirements** * Knowledge of RAMS, COSHH, and incident reporting. * Experience in data analysis and report building. * Advanced Microsoft Excel skills. * Experience managing staff rotas. * Understanding of health & safety compliance. * HR administration experience. * Supply chain experience. * Ability to lead meetings. * Full UK driving licence and own transport **Benefits** We’re proud to offer a great range of benefits including: * 24/7 GP: Both you and your immediate family can speak to a UK-based GP from the comfort of your own home * Mental Health support and Life Event Counseling * Get Fit Programme * Financial and legal support * Cycle to work scheme * Access Perks at Work, our innovative employee app where you can find: * Perks: discounts, gift cards, cashback, and exclusive offers * Life: Search for resources and tools on topics ranging from family and life to health, money and work * Support: Online chat or telephone service for urgent support in a crisis For more information about ABM’s benefits, visit our **About ABM:** ABM (NYSE: ABM) is one of the world’s largest providers of integrated facility, engineering, and infrastructure solutions. Every day, over 100,000 team members deliver essential services that make spaces cleaner, safer, and efficient, enhancing the overall occupant experience. ABM serves a wide range of market sectors including commercial real estate, aviation, mission critical, and manufacturing and distribution. With over $8 billion in annual revenue and a blue-chip client base, ABM delivers innovative technologies and sustainable solutions that enhance facilities and empower clients to achieve their goals. Committed to creating smarter, more connected spaces, ABM is investing in the future to meet evolving challenges and build a healthier, thriving world. ABM: Driving possibility, together. For more information, visit . ABM are committed to employment practices that promote diversity and inclusion in employment regardless of age, disability, gender reassignment, sex, marriage and civil partnership status, pregnancy and maternity status, race, religion or belief. We are proud members of the Armed Forces Covenant Employer Recognition Scheme.", "summaryDescription" : "Operations Support Administrator at ABM UK. Skills: Operational support, Compliance management, Data analysis, Staffing. Provide administrative support. Provide operational support", "postedDate" : "2026-06-12T00:00:00.000", "createdAt" : "2026-06-14T04:26:41.836", "lastUpdated" : "2026-06-15T12:10:53.500", "ingestTimestamp" : "2026-06-14T04:26:41.836", "mongoId" : "6a2cd3b974d8ee00a0a372d0", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "sourceUrl" : "https://apply.workable.com/j/32F36C26A9", "salaryBand" : "<30k", "hasSalary" : false, "allSkills" : [ "Risk assessment maintenance", "COSHH compliance management", "Incident reporting", "Audit support", "Compliance checks", "Staff rota creation", "Staff rota management", "Absence tracking", "Onboarding administration", "Supplier liaison", "Stock management", "Delivery support", "Operational support", "Compliance management", "Data analysis", "Staffing", "Operational delivery", "Workforce coordination", "Report production", "Staffing levels", "Procurement", "Health & Safety", "Compliance", "Microsoft Excel" ], "skillCount" : 24, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "mid", "dataQualityScore" : 0.8888889, "_score" : 1043.6936, "daysOld" : 3, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Facilities Services", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c64b174d8ee00a08fb8cc", "title" : "Project Administrator", "company" : "Hassell", "industry" : "Architecture And Planning", "salary" : { "min" : 75000.0, "max" : 95000.0, "currency" : "AUD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Mid-level Project Administrator in Brisbane, Australia, adjusted for the Design industry." }, "location" : "Brisbane, QLD, Australia", "locations" : [ "Brisbane", "QLD", "Australia" ], "timestamp" : "2026-06-15T03:20:05.650", "fingerprint" : "b71a0f15660109c2e2a214a64792bb9b7cef0c6556ea8a722f1ff49500631f08", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/HassellServices/744000131291314-project-administrator", "externalId" : "744000131291314", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Brisbane", "state" : "Queensland", "country" : "Australia", "continent" : "oc", "source" : "llm", "workMode" : "onsite", "geo" : "-27.4689623,153.0235009" } ], "locationText" : "Brisbane, Queensland, Australia", "employmentType" : "CONTRACT", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "mid", "professionalSkills" : [ "Organization skills", "Attention to detail" ], "majorSkills" : "Project administration, Team coordination, Office operations", "majorSkillsList" : [ "Project administration", "Team coordination", "Office operations" ], "coreResponsibilities" : "Manage calendars, Manage team leave, Manage travel, Support meeting coordination, Support day-to-day communication, Maintain team structures, Keep information current, Keep information accessible, Provide responsive support, Help manage email groups, Help manage schedules, Help manage coordination points, Maintain digital filing, Maintain project records, Own project office operation, Manage supplies, Manage deliveries, Manage workspace setup, Coordinate seating, Support visiting staff, Support consultants, Coordinate workshops, Organise team events, Organise celebrations, Organise informal moments, Support onboarding, Create welcoming environment, Create inclusive environment, Keep people connected", "teamCollaboration" : "Cross-functional teams; Across teams; Across locations", "domainKnowledge" : "Architecture; Landscape architecture; Interior design; Urban design", "domainList" : [ "architecture", "landscape-architecture", "interior-design", "urban-design" ], "domainSpecificKnowledge" : [ "Architecture", "Landscape architecture", "Interior design", "Urban design" ], "toolProficiency" : [ "Microsoft Outlook", "Microsoft Teams" ], "communicationSkills" : "Professional communication", "continuousLearning" : "Development opportunities; Training opportunities; Online training programs; People Coach program; Study assistance", "qualificationsBasic" : "Coordination experience, Team support experience, PA/EA role experience, Manage calendars, Manage communication, Microsoft Outlook, Microsoft Teams, Professional communication, Practical approach, Take initiative, Work with minimal direction", "qualificationsPreferred" : "Design studio experience, Professional services experience, Adobe InDesign formatting, Manage digital files, Manage records", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "With eight design studios worldwide, chances are you've encountered our work. We specialise in architecture, landscape architecture, interior design, and urban design. Our diverse, multi-disciplinary team brings together a wealth of skills and perspectives that unlock the economic, social, and cultural potential of projects. Across our studios we connect insight and creativity, creating a better future by designing the world’s best places – places people love, is what drives us. At Hassell, we're dedicated to sustainability and regenerative design. Our designers play a pivotal role in shaping a better future for communities and our planet. Join us in making a lasting impact. In this role, you sit at the centre of a busy project environments — connecting people, keeping things organised, and making sure the day-to-day runs smoothly. You’ll work closely with project leaders and the wider team, helping create a space where people can focus on their work, knowing the details are taken care of. About the role This is a hands-on role across a large, multidisciplinary team. You’ll take ownership of the project office and support how the team works day to day — from keeping schedules aligned, to setting up workshops, to making sure new starters feel welcome from day one. It’s a role that suits someone who is proactive, organised and comfortable working across different people and priorities. What you’ll do Keep the team connected * Manage calendars, team leave and travel so everyone knows who’s where * Support meeting coordination and day-to-day communication * Maintain team structures and keep information current and accessible Support the projects * Provide reliable, responsive support to the team and project leaders * Help manage email groups, schedules and coordination points * Maintain clear, consistent digital filing and project records * Own the day-to-day operation of the project office * Manage supplies, deliveries and workspace setup * Coordinate seating and support visiting staff and consultants Bring people together * Coordinate workshops — from planning through to delivery * Organise team events, celebrations and informal moments * Support onboarding so new team members feel part of the team quickly Strengthen team culture * Help create a welcoming, inclusive environment * Keep people connected across teams and locations * Contribute to a positive, collaborative studio culture ## Qualifications What you bring * Experience in a coordination, team support or PA/EA role * Strong organisation skills and attention to detail * Confidence managing calendars and communication through Microsoft Outlook and Teams * Clear, professional communication and a calm, practical approach * The ability to take initiative and work with minimal direction You might also have: * Experience in a design studio or professional services environment * Skills in Adobe InDesign for basic document formatting * Experience managing digital files and records. ## Additional Information Our team enjoys a wide range of benefits to support their development and well-being: * 16 weeks paid parental leave for both primary and secondary carers. * A progressive flexible work policy that allows hybrid work, location flexibility and work pattern flexibility * Inter-studio transfer opportunities * Wellbeing benefits * Development and training opportunities, including access to online training programs and our People Coach program. * Study assistance. Hassell is an inclusive, equal opportunity employer that celebrates diversity. We demonstrate our commitment to reconciliation and cultural safety by fostering inclusive environments that value the cultural identities, perspectives, and practices of all individuals. We prioritise ensuring that everyone feels safe, included, and respected. Our local studios serve as primary hubs for in-person connection and collaboration, and we offer flexible and hybrid work arrangements. Hassell encourages sustainable work hours and actively supports the holistic health and well-being of our people. Apply Now We're a fast-paced and proactive practice, so we don't wait until applications close to review them. Please note that we do not accept speculative candidates via agencies or third parties.", "summaryDescription" : "Project Administrator at Hassell. Skills: Project administration, Team coordination, Office operations. Manage calendars. Manage team leave", "postedDate" : "2026-06-10T02:10:03.000", "createdAt" : "2026-06-13T19:41:43.760", "lastUpdated" : "2026-06-15T03:20:05.650", "ingestTimestamp" : "2026-06-13T19:41:43.760", "mongoId" : "6a2c64b174d8ee00a08fb8cc", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "75k-100k", "hasSalary" : false, "allSkills" : [ "Project administration", "Team coordination", "Office operations", "Organization skills", "Attention to detail", "Architecture", "Landscape architecture", "Interior design", "Urban design", "Microsoft Outlook", "Microsoft Teams" ], "skillCount" : 11, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 1.0, "_score" : 1030.3237, "daysOld" : 5, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Design", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2a58a474d8ee00a060bd19", "title" : "Project Administrator", "company" : "Hassell", "industry" : "Architecture And Planning", "salary" : { "min" : 75000.0, "max" : 95000.0, "currency" : "AUD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Mid-level Project Administrator in Brisbane, Australia, adjusted for the Design industry." }, "location" : "Brisbane, QLD, Australia", "locations" : [ "Brisbane", "QLD", "Australia" ], "timestamp" : "2026-06-14T22:16:06.717", "fingerprint" : "016364b9d16e6f7720684dd47a4f86c81b01444e37cd9aaabf9edeb4cd58e17a", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/HassellServices/744000131291314-project-administrator", "externalId" : "744000131291314", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Brisbane", "state" : "Queensland", "country" : "Australia", "continent" : "oc", "source" : "llm", "workMode" : "onsite", "geo" : "-27.4689623,153.0235009" } ], "locationText" : "Brisbane, Queensland, Australia", "employmentType" : "CONTRACT", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "mid", "technicalSkills" : "Microsoft Outlook, Microsoft Teams", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Operational metrics", "Resource planning", "Continuous improvement" ], "hardSkillsList" : [ "Calendar management", "Travel management", "Meeting coordination", "Digital filing", "Project records management", "Workspace setup", "Onboarding support" ], "softSkillsList" : [ "Organised" ], "hardSkills" : [ { "name" : "Calendar management", "level" : "intermediate" }, { "name" : "Travel management", "level" : "intermediate" }, { "name" : "Meeting coordination", "level" : "intermediate" }, { "name" : "Digital filing", "level" : "intermediate" }, { "name" : "Project records management", "level" : "intermediate" }, { "name" : "Workspace setup", "level" : "intermediate" }, { "name" : "Onboarding support", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Organised" } ], "majorSkills" : "Project administration, Team coordination, Office operations", "majorSkillsList" : [ "Project administration", "Team coordination", "Office operations" ], "coreResponsibilities" : "Manage calendars, Manage team leave, Manage travel, Support meeting coordination, Support day-to-day communication, Maintain team structures, Keep information current and accessible, Provide reliable support to team, Provide responsive support to project leaders, Help manage email groups, Help manage schedules, Help manage coordination points, Maintain clear digital filing, Maintain consistent digital filing, Maintain project records, Own day-to-day operation of project office, Manage supplies, Manage deliveries, Manage workspace setup, Coordinate seating, Support visiting staff, Support consultants, Coordinate workshops, Organise team events, Organise celebrations, Organise informal moments, Support onboarding, Create welcoming environment, Create inclusive environment, Keep people connected across teams, Keep people connected across locations, Contribute to positive studio culture, Contribute to collaborative studio culture", "teamCollaboration" : "Cross-functional teams; Multidisciplinary team; Across teams and locations", "projectManagementSkills" : [ "Project office operation" ], "domainKnowledge" : "Architecture; Landscape architecture; Interior design; Urban design; Design studio environment; Professional services environment", "domainList" : [ "architecture", "landscape-architecture", "interior-design", "urban-design", "design-studio-environment", "professional-services-environment" ], "domainSpecificKnowledge" : [ "Architecture", "Landscape architecture", "Interior design", "Urban design", "Design studio environment", "Professional services environment" ], "toolProficiency" : [ "Microsoft Outlook", "Microsoft Teams" ], "communicationSkills" : "Professional communication", "documentationSkills" : "Digital filing; Project records", "continuousLearning" : "Development and training opportunities; Online training programs; People Coach program; Study assistance", "problemSolvingSkills" : "Take initiative; Work with minimal direction", "qualificationsBasic" : "Coordination, team support or PA/EA role experience, Organisation skills, Attention to detail, Confidence managing calendars, Confidence managing communication through Microsoft Outlook and Teams, Clear, professional communication, Calm, practical approach, Ability to take initiative, Work with minimal direction", "qualificationsPreferred" : "Experience in a design studio, Experience in professional services environment, Skills in Adobe InDesign for basic document formatting, Experience managing digital files and records", "remoteFriendly" : true, "workSiteFlexibility" : "Hybrid", "rawDescription" : "With eight design studios worldwide, chances are you've encountered our work. We specialise in architecture, landscape architecture, interior design, and urban design. Our diverse, multi-disciplinary team brings together a wealth of skills and perspectives that unlock the economic, social, and cultural potential of projects. Across our studios we connect insight and creativity, creating a better future by designing the world’s best places – places people love, is what drives us. At Hassell, we're dedicated to sustainability and regenerative design. Our designers play a pivotal role in shaping a better future for communities and our planet. Join us in making a lasting impact. In this role, you sit at the centre of a busy project environments — connecting people, keeping things organised, and making sure the day-to-day runs smoothly. You’ll work closely with project leaders and the wider team, helping create a space where people can focus on their work, knowing the details are taken care of. About the role This is a hands-on role across a large, multidisciplinary team. You’ll take ownership of the project office and support how the team works day to day — from keeping schedules aligned, to setting up workshops, to making sure new starters feel welcome from day one. It’s a role that suits someone who is proactive, organised and comfortable working across different people and priorities. What you’ll do Keep the team connected * Manage calendars, team leave and travel so everyone knows who’s where * Support meeting coordination and day-to-day communication * Maintain team structures and keep information current and accessible Support the projects * Provide reliable, responsive support to the team and project leaders * Help manage email groups, schedules and coordination points * Maintain clear, consistent digital filing and project records * Own the day-to-day operation of the project office * Manage supplies, deliveries and workspace setup * Coordinate seating and support visiting staff and consultants Bring people together * Coordinate workshops — from planning through to delivery * Organise team events, celebrations and informal moments * Support onboarding so new team members feel part of the team quickly Strengthen team culture * Help create a welcoming, inclusive environment * Keep people connected across teams and locations * Contribute to a positive, collaborative studio culture ## Qualifications What you bring * Experience in a coordination, team support or PA/EA role * Strong organisation skills and attention to detail * Confidence managing calendars and communication through Microsoft Outlook and Teams * Clear, professional communication and a calm, practical approach * The ability to take initiative and work with minimal direction You might also have: * Experience in a design studio or professional services environment * Skills in Adobe InDesign for basic document formatting * Experience managing digital files and records. ## Additional Information Our team enjoys a wide range of benefits to support their development and well-being: * 16 weeks paid parental leave for both primary and secondary carers. * A progressive flexible work policy that allows hybrid work, location flexibility and work pattern flexibility * Inter-studio transfer opportunities * Wellbeing benefits * Development and training opportunities, including access to online training programs and our People Coach program. * Study assistance. 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Manage team leave", "postedDate" : "2026-06-10T02:10:03.000", "createdAt" : "2026-06-11T22:29:35.393", "lastUpdated" : "2026-06-14T22:16:06.717", "ingestTimestamp" : "2026-06-11T22:29:35.393", "mongoId" : "6a2a58a474d8ee00a060bd19", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "75k-100k", "hasSalary" : false, "allSkills" : [ "Calendar management", "Travel management", "Meeting coordination", "Digital filing", "Project records management", "Workspace setup", "Onboarding support", "Organised", "Project administration", "Team coordination", "Office operations", "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Operational metrics", "Resource planning", "Continuous improvement", "Project office operation", "Architecture", "Landscape architecture", "Interior design", "Urban design", "Design studio environment", "Professional services environment", "Microsoft Outlook", "Microsoft Teams" ], "skillCount" : 27, "jobCategory" : "other", "jobSubcategory" : "art/creative", "dataQualityScore" : 1.0, "_score" : 1030.3237, "daysOld" : 4, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Architecture, Landscape Architecture, Interior Design, Urban Design" }, { "id" : "6a16291b58b93c861e959e02", "title" : "Administrative Project Coordinator - Architecture", "salary" : { "min" : 48000.0, "max" : 62000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Junior Administrative Project Coordinator in Tampa, adjusted for the Engineering industry and onsite work mode." }, "location" : "United States-Florida-Tampa", "locations" : [ "United States-Florida-Tampa" ], "timestamp" : "2026-06-15T09:07:33.524", "fingerprint" : "52a28581ad67bdfb11d228ac63b89ca53439e43a6c60c912aaf71c0d27c4692c", "source" : "taleo", "language" : "en", "applyUrl" : "https://hdr.taleo.net/careersection/ex/jobdetail.ftl?job=783536", "externalId" : "783536", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Tampa", "state" : "Florida", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "27.9449854,-82.4583107" } ], "locationText" : "Tampa, Florida, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "Associate's", "experienceMinYears" : 1, "remoteFriendly" : false, "rawDescription" : "Required Qualifications Associate degree in a closely related field or combination of education and relevant experience A minimum of 1 years related experience Proficiency in Microsoft Word and Excel An attitude and commitment to being an active participant of our employee-owned culture is a must What We Believe HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve. Our Commitment As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day. Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees. United States-Florida-Tampa", "summaryDescription" : "Administrative Project Coordinator - Architecture", "createdAt" : "2026-06-14T07:59:18.753", "lastUpdated" : "2026-06-15T09:07:33.524", "ingestTimestamp" : "2026-06-14T07:59:18.753", "mongoId" : "6a16291b58b93c861e959e02", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 48000, "salaryAnnualMax" : 62000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Junior", "dataQualityScore" : 0.5555556, "_score" : 1018.3413, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Engineering", "llmIndustryConfidence" : 0.85 }, { "id" : "6a2c6c8774d8ee00a0919a33", "title" : "Senior Support Systems Administrator", "company" : "MaintainX", "industry" : "SaaS", "salary" : { "min" : 115000.0, "max" : 155000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Senior Support Systems Administrator in Miami, adjusted for SaaS industry and company size." }, "location" : "Miami, Florida, United States", "locations" : [ "Miami", "Florida", "United States", "Montréal", "Quebec", "Canada", "Raleigh", "North Carolina", "United States", "San Francisco", "California", "United States", "Toronto", "Ontario", "Canada" ], "timestamp" : "2026-06-15T09:29:33.196", "fingerprint" : "febc94720cbc6c0fad83ca07d81a67518a50f7ed2f86dce8ba2062e150ad3de0", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/maintainx/jobs/5162077007", "externalId" : "5162077007", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Miami", "state" : "Florida", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "25.7741566,-80.1935973" } ], "locationText" : "Miami, Florida, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "Senior", "technicalSkills" : "Zendesk, N8n, Zapier, JSON, Liquid Markup, API usage", "professionalSkills" : [ "System resilience", "Data integrity", "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Operational metrics", "Resource planning", "Continuous improvement" ], "hardSkillsList" : [ "QA discipline", "Test case creation", "Regression testing", "UAT execution", "Backup strategies", "Disaster recovery planning" ], "hardSkills" : [ { "name" : "QA discipline", "level" : "intermediate" }, { "name" : "Test case creation", "level" : "intermediate" }, { "name" : "Regression testing", "level" : "intermediate" }, { "name" : "UAT execution", "level" : "intermediate" }, { "name" : "Backup strategies", "level" : "intermediate" }, { "name" : "Disaster recovery planning", "level" : "intermediate" } ], "majorSkills" : "Zendesk ecosystem, Middleware automation, System documentation, Disaster recovery", "majorSkillsList" : [ "Zendesk ecosystem", "Middleware automation", "System documentation", "Disaster recovery" ], "coreResponsibilities" : "Own Zendesk ecosystem, Build reliable integrations, Maintain reliable integrations, Define QA for changes, Execute QA for changes, Design disaster recovery, Maintain disaster recovery, Own technical documentation, Build dashboards, Standardize metric definitions, Give leadership visibility", "teamCollaboration" : "Bridging Support, Engineering, Product; Cross-functional teams", "domainKnowledge" : "Maintenance and asset management; Industrial operations; SaaS tooling", "domainList" : [ "maintenance-and-asset-management", "industrial-operations", "saas-tooling" ], "domainSpecificKnowledge" : [ "Maintenance and asset management", "Industrial operations", "SaaS tooling" ], "toolProficiency" : [ "Zendesk", "N8n", "Zapier", "Intercom", "Looker", "Tableau" ], "communicationSkills" : "Technical documentation", "documentationSkills" : "Technical documentation; Version-controlled source", "continuousLearning" : "Annual L&D budget", "problemSolvingSkills" : "Root cause analysis", "outcomesObjectives" : "Scale support infrastructure; Automate support infrastructure; Ensure support infrastructure trust; Ensure ticket routing; Ensure system resilience; Ensure data integrity; Ensure reliable integrations; Ensure system changes are tested; Ensure disaster recovery readiness; Ensure documentation accuracy; Provide trusted visibility", "qualificationsBasic" : "5+ years Support Operations, 5+ years Systems Analysis, 5+ years technical ops, Deep Zendesk expertise, Technical fluency JSON, Hands-on n8n experience, Hands-on Zapier experience, Proven QA discipline, Experience writing documentation, Experience with backup strategies, Experience with disaster recovery", "qualificationsPreferred" : "React experience, Tailwind CSS experience, SQL experience, Advanced data visualization, Frontline customer support experience", "rawDescription" : "MaintainX is the world’s leading AI-powered maintenance and asset management platform, trusted by 13,000+ customers — including Duracell, Shell, Cintas, DHL, and Brenntag — to keep industrial operations running. Our platform manages 13.9M+ assets and has powered 79.5M+ completed work orders for 150,000+ weekly active technicians worldwide. In July 2025 we closed a $150M Series D led by Bessemer Venture Partners and Bain Capital Ventures, bringing total funding to $254M at a $2.5B valuation. We were named to the 2025 Forbes Cloud 100 and ranked #1 in EAM and CMMS on G2’s Summer 2025 report. The market is moving: 68% of industrial companies have the same or more downtime than in 2024, and 3.8M manufacturing jobs will go unfilled through 2033. We’re building the platform that changes that. The role MaintainX’s support stack serves 13,000+ enterprise customers across some of the world’s largest industrial operations. As Senior Support Systems Administrator, you’re the technical owner of that infrastructure — not just keeping it running, but making it more resilient, more automated, and more trusted as we scale. You’ll act as the technical lead for our Zendesk ecosystem and integrated tooling (n8n, Zapier, Intercom), bridging Support, Engineering, and Product. Your primary focus is scalability, system resilience, and data integrity — not just day-to-day config. Own the Zendesk ecosystem — routing logic, triggers, SLAs, and Contextual Workspaces — so every ticket reaches the right agent without manual intervention. Build and maintain reliable integrations across Zendesk Suite, ZIS, Intercom, n8n, and Zapier; own the middleware layer that connects our support stack. Define and execute QA for all system changes: test plans, UAT, staging environments, and regression testing before anything reaches production. Design and maintain disaster recovery for the support infrastructure — organized backups, recovery runbooks, and incident lead when things break. Own technical documentation: a version-controlled source of truth for all workflows, API dependencies, and system changes — accurate enough for engineers, clear enough for agents. Build dashboards that reflect reality, standardize metric definitions, and give leadership trusted visibility into support performance. What we’re looking for Must-haves: 5+ years in Support Operations, Systems Analysis, or a technical ops role at a SaaS company. Deep Zendesk expertise — triggers, automations, Liquid Markup, API usage, and Contextual Workspaces. Technical fluency in JSON and JavaScript; hands-on experience with n8n or Zapier for middleware automation. Proven QA discipline: test case creation, staging environments, regression testing, and UAT execution. Track record of writing documentation that engineers trust and support agents can follow. Experience with backup strategies and disaster recovery planning for SaaS tooling. Nice-to-haves: Experience with React or Tailwind CSS for Help Center customization. SQL or advanced data visualization experience (Looker, Tableau). Previous hands-on or frontline customer support experience. What we offer Competitive base + variable comp aligned to role and location. Meaningful equity in a post-Series D, $2.5B company. Day-1 health, dental, and vision coverage. Unlimited PTO — not a gimmick; we take it. $500 home office stipend · $1K annual L&D budget. San Francisco hub with flexible hybrid setup. How we work We deliver one platform for maintenance, repair & operations teams to keep the physical world running. You’ll work alongside smart, humble colleagues across North America who care about getting it right. We’re output-driven, promote quickly when people deliver, and have honest conversations early. If that’s the environment you want, we’d love to hear from you. MaintainX is committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.", "summaryDescription" : "Senior Support Systems Administrator at MaintainX. Skills: Zendesk ecosystem, Middleware automation, System documentation, Disaster recovery. Own Zendesk ecosystem. Build reliable integrations", "postedDate" : "2026-06-14T08:05:30.455", "createdAt" : "2026-06-14T08:05:30.455", "lastUpdated" : "2026-06-15T09:29:33.196", "ingestTimestamp" : "2026-06-14T08:05:30.455", "mongoId" : "6a2c6c8774d8ee00a0919a33", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 115000, "salaryAnnualMax" : 155000, "salaryBand" : "100k-150k", "hasSalary" : true, "allSkills" : [ "QA discipline", "Test case creation", "Regression testing", "UAT execution", "Backup strategies", "Disaster recovery planning", "Zendesk ecosystem", "Middleware automation", "System documentation", "Disaster recovery", "System resilience", "Data integrity", "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Operational metrics", "Resource planning", "Continuous improvement", "Maintenance and asset management", "Industrial operations", "SaaS tooling", "Zendesk", "N8n", "Zapier", "Intercom", "Looker", "Tableau" ], "skillCount" : 28, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Senior", "dataQualityScore" : 1.0, "_score" : 1004.00885, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "SaaS", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c5dc574d8ee00a08de697", "title" : "Project Administrator", "company" : "Consigli Construction", "industry" : "Construction", "salary" : { "min" : 65000.0, "max" : 85000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Mid-level Project Administrator in Saratoga Springs, NY, adjusted for the construction industry and company size." }, "location" : "Saratoga Springs, New York, United States", "locations" : [ "Saratoga Springs, New York, United States" ], "timestamp" : "2026-06-15T00:09:30.070", "fingerprint" : "1ed48ee691cc6c234b2ae420e65310de523af9f20d36a0fbb68c14a3d58b8293", "source" : "workable", "language" : "en", "applyUrl" : "https://apply.workable.com/j/2FF732466D/apply", "externalId" : "2FF732466D", "industryFunction" : { }, "locationPoint" : "43.08313,-73.78457", "structuredLocations" : [ { "city" : "Saratoga Springs", "state" : "New York", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "43.0822315,-73.7853730" } ], "locationText" : "Saratoga Springs, New York, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "technicalSkills" : "Microsoft Office Suite, Word, Excel, PowerPoint", "coreResponsibilities" : "Set up and manage Project Management website (Procore), Aid in Owner, Architect, and Subcontractor setup, Upload all project-related documents, Order drawing sets and specifications books, Create document logs for contracts, Assist project team with submittal and material delivery, Assist with dunning letters, Process and track subcontractor change orders, Assist with subcontractor insurance tracking, Finalize Owner contracts and Owner change orders, Distribute Raving Fans surveys to clients and executives, Support with receiving/organizing closeout documentation, Submit closeout documentation to client, Review and submit expense reports, Track certified payroll, Site office/trailer setup, Order office supplies, Order shipping labels, Provide assistance with conference call setup, Provide assistance with notification, Provide assistance with calendar events, Aid in meeting and event preparation, Aid in scheduling, Aid in meeting minutes, Provide general administrative support", "toolProficiency" : [ "Procore", "Timberline PM software", "DocuSign", "Microsoft Office Suite" ], "qualificationsBasic" : "Bachelor's degree, Proficient in Timberline PM software, Proficient in Procore, Proficient in DocuSign, Proficient in Microsoft Office Suite", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "**Employment Type: ** Full-Time **FSLA:** Salary/Exempt **Division: **Project Management **Department: **Project Management **Reports to: **Senior Project Administrator / Project Executive **Supervisory Duties:** No The Project Administrator will serve as a well-rounded resource for multiple project teams, providing information and support on processes and procedures, and to help to keep the team organized. ### **Responsibilities / Essential Functions** * Set up and management of Project Management website (Procore). * Aid in Owner, Architect, and Subcontractor setup within Procore and Timberline. * Upload all project-related documents including drawings and specifications, order drawing sets and specifications books through a reprographics company upon request. * Create document logs for contracts. * Assist project team with submittal and material delivery log upload and updates, dunning letters. * Subcontractor change order processing and tracking. * Assist with subcontractor insurance tracking. * Finalize Owner contracts and Owner change orders through AIA software. * Distribute Raving Fans surveys to clients and executives. * Support with receiving/organizing closeout documentation and submitting to client. * Review and submit expense reports for Project Management and Project Services Group personnel. * Track certified payroll. * Site office/trailer setup, order office supplies, shipping labels upon request. * Provide assistance with conference call setup, notification, calendar events. * Aid in meeting and event preparation, scheduling, and meeting minutes. * General administrative support of project team members. ### **Key Skills ** * Outstanding attention to detail and an ability to prioritize and work on multiple tasks. * Proactive, self-motivated, innovative, collaborative, problem solver. * Proven ability to excel in a fast-paced environment. * Strong team player with a positive attitude. * Strong written and oral communication skills. ### Required Experience * A bachelor’s degree in a relevant field. * Proficient in Timberline PM software. * Proficient in Procore, or similar program. * Proficient in DocuSign. * Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, etc.)", "summaryDescription" : "Project Administrator at Consigli Construction. Set up and manage Project Management website (Procore). Aid in Owner, Architect, and Subcontractor setup", "postedDate" : "2026-06-10T00:00:00.000", "createdAt" : "2026-06-12T22:38:31.880", "lastUpdated" : "2026-06-15T00:09:30.070", "ingestTimestamp" : "2026-06-12T22:38:31.880", "mongoId" : "6a2c5dc574d8ee00a08de697", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "sourceUrl" : "https://apply.workable.com/j/2FF732466D", "salaryAnnualMin" : 65000, "salaryAnnualMax" : 85000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Procore", "Timberline PM software", "DocuSign", "Microsoft Office Suite" ], "skillCount" : 4, "jobCategory" : "other", "jobSubcategory" : "construction", "seniorityLevel" : "mid", "dataQualityScore" : 0.8888889, "_score" : 1000.43384, "daysOld" : 5, "hasLocation" : true, "hasGeo" : true }, { "id" : "6a2b40fe74d8ee00a079919b", "title" : "Database Administrator", "company" : "Kyndryl", "salary" : { "min" : 32000.0, "max" : 45000.0, "currency" : "EUR", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Junior Database Administrator in Madrid, Spain, with mid-level experience in the Technology industry, adjusted for company size and full-time employment." }, "location" : "Madrid, Spain", "locations" : [ "Madrid, Spain" ], "certifications" : [ "Oracle certification" ], "timestamp" : "2026-06-15T00:34:03.307", "fingerprint" : "cdd2146150432b3d2cf4e1483cfe7fbba2ffff068ad1a4c3d159e76d6f5cec57", "source" : "workday", "language" : "en", "applyUrl" : "https://kyndryl.wd5.myworkdayjobs.com/KyndrylProfessionalCareers/job/Madrid-Spain/Database-Administrator_R-62776", "externalId" : "R-62776", "locationPoint" : "40.4165,-3.70256", "structuredLocations" : [ { "city" : "Madrid", "state" : "Madrid", "country" : "Spain", "continent" : "eu", "source" : "llm", "workMode" : "hybrid", "geo" : "40.4237276,-3.6899043" } ], "locationText" : "Madrid, Madrid, Spain", "employmentType" : "FULL_TIME", "experienceMinYears" : 2, "experienceMaxYears" : 4, "experienceLevel" : "Mid", "technicalSkills" : "Oracle Database, RMAN, Data Pump, Oracle RAC, ASM, Data Guard, Linux, SQL, PL/SQL, Bash, OCI, AWS, Azure, Oracle GoldenGate", "professionalSkills" : [ "Database administration", "Migration projects", "Operational support", "Backup and recovery", "Disaster recovery", "Validation processes", "Data validation", "Integrity checks", "Post-migration verification" ], "hardSkillsList" : [ "Oracle administration", "Database migration", "High availability", "Disaster recovery", "Backup and recovery", "RAC administration", "Data Guard administration", "Linux administration", "Scripting" ], "hardSkills" : [ { "name" : "Oracle administration", "level" : "intermediate" }, { "name" : "Database migration", "level" : "intermediate" }, { "name" : "High availability", "level" : "intermediate" }, { "name" : "Disaster recovery", "level" : "intermediate" }, { "name" : "Backup and recovery", "level" : "intermediate" }, { "name" : "RAC administration", "level" : "intermediate" }, { "name" : "Data Guard administration", "level" : "intermediate" }, { "name" : "Linux administration", "level" : "intermediate" }, { "name" : "Scripting", "level" : "intermediate" } ], "majorSkills" : "Oracle Database Administration, RAC, Data Guard, RMAN, Data Pump", "majorSkillsList" : [ "Oracle Database Administration", "RAC", "Data Guard", "RMAN", "Data Pump" ], "coreResponsibilities" : "Support Oracle administration, Support migration projects, Support high availability activities, Support disaster recovery activities, Participate in migration projects, Provide operational support, Perform backup and recovery activities, Administer RAC, Administer Data Guard, Perform validation processes, Ensure reliable database operations, Ensure secure database operations, Perform data validation, Perform integrity checks, Perform post-migration verification activities, Support production deployments, Support migration windows, Support DR exercises", "teamCollaboration" : "Working closely with senior DBAs; Working with infrastructure teams", "domainKnowledge" : "Oracle Database; High availability; Disaster recovery; Oracle RAC; Oracle Data Guard; Oracle licensing; Oracle governance", "domainList" : [ "oracle-database", "high-availability", "disaster-recovery", "oracle-rac", "oracle-data-guard", "oracle-licensing", "oracle-governance" ], "domainSpecificKnowledge" : [ "Oracle Database", "High availability", "Disaster recovery", "Oracle RAC", "Oracle Data Guard", "Oracle licensing", "Oracle governance" ], "toolProficiency" : [ "RMAN", "Data Pump", "Oracle RAC", "ASM", "Data Guard", "Linux" ], "continuousLearning" : "Access to cutting-edge learning opportunities; Certifications with Microsoft, Google, and Amazon; Coaching; Hands-on experiences", "problemSolvingSkills" : "Troubleshooting; Root cause analysis", "qualificationsBasic" : "2–4 years of experience administering Oracle Database environments, Experience with Oracle installation, configuration, backup, recovery, and troubleshooting, Practical experience using RMAN and Data Pump, Understanding of Oracle migration methodologies, Basic experience supporting Oracle RAC, ASM, and Data Guard, Linux administration experience, SQL, PL/SQL, and Bash scripting skills, Experience performing data validation, Ability to support production deployments, migration windows, and DR exercises", "qualificationsPreferred" : "Exposure to Oracle RAC and Data Guard implementations, Experience with Oracle GoldenGate, Experience with OCI, AWS, or Azure, Oracle certification or formal Oracle DBA training, Experience in enterprise or 24x7 production environments, Understanding of Oracle licensing and governance concepts", "remoteFriendly" : true, "workSiteFlexibility" : "Hybrid", "rawDescription" : "**Who We Are** At Kyndryl, we run and reimagine the mission-critical technology systems that drive advantage for the world’s leading businesses. We are at the heart of progress; with proven expertise and a continuous flow of AI-powered insight, enabling smarter decisions, faster innovation, and a lasting competitive edge. For our people—Kyndryls—that means doing purposeful work that powers human progress. Join us and experience a flexible, supportive environment where your well-being is prioritized and your potential can thrive. **The Role** ### Job Description We are looking for an Oracle Database Administrator to join Kyndryl’s Applications, Data & AI (ADAI) practice, supporting Oracle administration, migration, high availability, and disaster recovery activities across enterprise environments. The successful candidate will participate in migration projects, operational support, backup and recovery activities, RAC and Data Guard administration, and validation processes, working closely with senior DBAs and infrastructure teams to ensure reliable and secure database operations. **Who You Are** ### Essential Qualifications * 2–4 years of experience administering Oracle Database environments. * Experience with Oracle installation, configuration, backup, recovery, and troubleshooting. * Practical experience using RMAN and Data Pump for migration and recovery activities. * Understanding of Oracle migration methodologies and validation processes. * Basic experience supporting Oracle RAC, ASM, and Data Guard environments. * Linux administration experience. * SQL, PL/SQL, and Bash scripting skills. * Experience performing data validation, integrity checks, and post-migration verification activities. * Ability to support production deployments, migration windows, and DR exercises. ### Preferred Skills * Exposure to Oracle RAC and Data Guard implementations. * Knowledge of Oracle GoldenGate. * Experience with OCI, AWS, or Azure. * Oracle certification or formal Oracle DBA training. * Experience in enterprise or 24x7 production environments. * Understanding of Oracle licensing and governance concepts. **Being You** The “Kyn” in Kyndryl means kinship, which represents the strong bonds we have with each other, our customers and our communities. We focus on ensuring all Kyndryls feel included and we welcome people of all cultures, backgrounds, and experiences. Even if you don’t meet every requirement, we encourage you to apply. We believe in growth, and we’re excited to see what you can bring. At Kyndryl, employee feedback has told us that our number one driver of employee engagement is belonging. That sense of belonging — being a valued, respected, trusted member of the team — is fundamental to our culture and fueling great experiences for our customers. This dedication to welcoming everyone into our company means that Kyndryl gives you the ability to thrive and contribute to our culture of empathy and shared success. That’s The Kyndryl Way. **What You Can Expect** Your career with us isn’t just a job—it’s an adventure with purpose. We offer a dynamic, hybrid-friendly culture that supports your well-being and empowers you to grow. Our Be Well programs are thoughtfully designed to support your financial, mental, physical, and social health—because we know that when you feel your best, you do your best. From your very first day, you’ll dive into impactful work that powers the systems our customers rely on every day. You won’t just contribute—you’ll make a difference, tackling meaningful projects that sharpen your skills and fuel your growth. We’re here to champion your journey. With powerful tools to chart your career path, personalized development goals aligned with your ambitions, and continuous feedback to keep you inspired and on track, you’ll have everything you need to thrive and evolve. You’ll develop in-demand skills to grow your career and achieve your ambitions with access to cutting-edge learning opportunities—from certifications with Microsoft, Google, and Amazon to coaching and hands-on experiences. And through it all, you’ll be part of a culture that values empathy, restless learning, and a devotion to shared success. We want you to thrive here—and we’re committed to helping you do just that. Ready to make an impact? Join us and help shape what’s next. **Get Referred!** If you know someone that works at Kyndryl, when asked ‘How Did You Hear About Us’ during the application process, select ‘Employee Referral’ and enter your contact's Kyndryl email address.", "summaryDescription" : "Database Administrator at Kyndryl. Skills: Oracle Database Administration, RAC, Data Guard, RMAN, Data Pump. Support Oracle administration. Support migration projects", "postedDate" : "2026-06-12T05:24:36.712", "createdAt" : "2026-06-12T05:24:36.501", "lastUpdated" : "2026-06-15T00:34:03.307", "ingestTimestamp" : "2026-06-12T05:24:36.501", "mongoId" : "6a2b40fe74d8ee00a079919b", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "sourceUrl" : "https://kyndryl.wd5.myworkdayjobs.com/KyndrylProfessionalCareers/job/Madrid-Spain/Database-Administrator_R-62776", "salaryBand" : "30k-50k", "hasSalary" : false, "allSkills" : [ "Oracle administration", "Database migration", "High availability", "Disaster recovery", "Backup and recovery", "RAC administration", "Data Guard administration", "Linux administration", "Scripting", "Oracle Database Administration", "RAC", "Data Guard", "RMAN", "Data Pump", "Database administration", "Migration projects", "Operational support", "Validation processes", "Data validation", "Integrity checks", "Post-migration verification", "Oracle Database", "Oracle RAC", "Oracle Data Guard", "Oracle licensing", "Oracle governance", "Oracle certification", "ASM", "Linux" ], "skillCount" : 29, "jobCategory" : "engineering", "seniorityLevel" : "mid", "dataQualityScore" : 1.0, "_score" : 999.8855, "daysOld" : 2, "hasLocation" : true, "hasGeo" : true }, { "id" : "6a2c6cbf74d8ee00a091b219", "title" : "Administrative and Customer Support Specialist", "company" : "HealtheConnections", "industry" : "Healthcare", "salary" : { "min" : 48000.0, "max" : 62500.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Syracuse ", "locations" : [ "Syracuse" ], "timestamp" : "2026-06-15T09:41:31.881", "fingerprint" : "68efb734d64390993858c498d24c3c2ed8f743f7c17ed0ea8814721fbc7cd9e4", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://www.healtheconnections.org/jobs/?gh_jid=5257248008", "externalId" : "5257248008", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Syracuse", "state" : "New York", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "43.0481221,-76.1474244" } ], "locationText" : "Syracuse, New York, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 5, "experienceMaxYears" : 5, "experienceLevel" : "Mid", "technicalSkills" : "CRM, Ticketing platforms, Customer support platforms", "professionalSkills" : [ "Workflow oversight", "Special project execution", "Customer guidance", "Process management", "Customer onboarding", "Credentialing", "Compliance support", "Customer experience initiatives" ], "hardSkillsList" : [ "Troubleshooting", "System documentation" ], "softSkillsList" : [ "Critical thinking", "Flexibility", "Adaptability" ], "hardSkills" : [ { "name" : "Troubleshooting", "level" : "intermediate" }, { "name" : "System documentation", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Critical thinking" }, { "name" : "Flexibility" }, { "name" : "Adaptability" } ], "majorSkills" : "Customer support, Customer relationships, Customer retention, Customer satisfaction", "majorSkillsList" : [ "Customer support", "Customer relationships", "Customer retention", "Customer satisfaction" ], "coreResponsibilities" : "Serve as primary point of contact, Handle customer inquiries, Handle service requests, Handle support issues, Deliver exceptional customer experience, Be subject matter expert, Troubleshoot complex issues, Resolve complex issues, Ensure timely follow-up, Ensure timely resolution, Support categorization of tickets, Support triage of tickets, Support escalation of tickets, Support management of tickets, Maintain accurate customer records, Maintain user accounts, Maintain system documentation, Support customer onboarding, Support credentialing, Support compliance, Support customer experience initiatives", "teamCollaboration" : "Work closely with customers; Work closely with team members; Collaborative team environment", "domainKnowledge" : "Health information exchange; Health IT; Healthcare administration", "domainList" : [ "health-information-exchange", "health-it", "healthcare-administration" ], "domainSpecificKnowledge" : [ "Health information exchange", "Health IT", "Healthcare administration" ], "toolProficiency" : [ "CRM", "Ticketing systems", "Business systems" ], "communicationSkills" : "Written communication; Verbal communication", "documentationSkills" : "System documentation", "problemSolvingSkills" : "Problem-solving; Troubleshooting; Root cause analysis", "qualificationsBasic" : "5+ years customer service, 5+ years customer support, 5+ years client services, Experience with CRM, Experience with ticketing platforms, Experience with customer support platforms, Excellent written communication, Excellent verbal communication, Analytical abilities, Problem-solving abilities, Technical aptitude, Ability to learn applications, Ability to learn systems, Ability to work under pressure, Ability to meet deadlines, Ability to ensure accuracy, Proven ability to follow procedures, Experience working independently, Experience working collaboratively", "qualificationsPreferred" : "Associate's degree in Business, Associate's degree in Communications, Associate's degree in Healthcare Administration, Associate's degree in Information Technology, Equivalent experience strongly preferred, Experience in healthcare, Experience in health information exchange, Experience in health IT, Experience in medical administration, Experience in technical support", "remoteFriendly" : true, "workSiteFlexibility" : "Hybrid", "rawDescription" : "Who: HealtheConnections, a respected national leader in providing health information exchange (HIE) services for 26 counties of NYS. What: Hiring an experienced, customer-focused professional to provide advanced support and operational leadership through troubleshooting, workflow oversight, training support, special project execution, and more across HealtheConnections’ technology services. About the Job: In this role, you will use your experience and critical thinking skills to work closely with customers to understand their needs, provide guidance on our systems and services, manage important processes, and serve as a trusted resource. This team supports one of the largest and most multi-faceted health information exchanges in the country and serves as a key resource for both customers and internal teams. Administrative and Customer Support Specialists have varied responsibilities. You will work closely with customers and team members to ensure a high-quality customer experience while supporting onboarding, compliance, customer service operations, and continuous improvement initiatives. Primary Responsibilities: Serve as a primary point of contact for customer inquiries, service requests, and support issues, delivering an exceptional customer experience through phone, email, and tickets Be a subject matter expert for Customer Services processes and how HealtheConnections’ services work. Troubleshoot and resolve complex customer issues while ensuring timely follow-up and resolution. Support the categorization, triage, escalation, and management of customer support tickets using our CRM and other business systems Maintain accurate customer records, user accounts, and system documentation. Support customer onboarding, credentialing, compliance, and customer experience initiatives. Experience Needed: Please send us a cover letter with your application. 5+ years of customer service, customer support, client services, or related experience. Experience with CRM, ticketing, or customer support platforms. Excellent written and verbal communication skills. Strong analytical and problem-solving abilities. Strong technical aptitude and ability to quickly learn new applications and systems. Ability to work under pressure, meet deadlines, and ensure accuracy. Proven ability to follow established procedures. Experience working independently and collaboratively within a team environment. Experience in healthcare, health information exchange, health IT, medical administration, or a technical support environment is a strong plus. Associate's or higher degree in Business, Communications, Healthcare Administration, Information Technology, or equivalent experience strongly preferred Not sure you meet all qualifications? Research shows that women and members of other under-represented groups tend to not apply to jobs when they think they may not meet every qualification, when, in fact, they do! We are committed to creating a diverse and inclusive environment and strongly encourage you to apply. You’re a great fit for us if you’re good at… Methodical, detail-oriented tasks Being flexible and adaptable to shifting priorities Following procedures carefully Helping someone get to the root of a problem We’re a great fit for you if you’re looking for… A high-performance, high-energy, collaborative environment. One of the best things about working here is our team. They’re smart, supportive, passionate, and among the best in the business. A dynamic industry. Health information exchange has exciting opportunities on the horizon as the healthcare industry evolves, both within NYS and on the national stage. Strong benefits. We cover the cost of medical insurance for employees along with a full suite of benefits, including 401k matching, generous vacation/holiday time, unlimited sick time, flexibility in work hours and hybrid/remote work, and more. Work that makes a difference in your community. We’re proud to make an impact on the daily lives of health professionals and support improved health outcomes for individuals right here in New York State. We like to say that we’re “casually competent” – we’re not pretentious, but we know our stuff. Our people are talented, our culture is vibrant, and our work is at the top of its class. Even better, our customers genuinely like working with us, and we’ve seen firsthand how what we do has made a positive impact on our community. $48,000-$62,500 is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the range may be modified in the future. An employee’s pay position within the salary range will be based on several factors including, but not limited to, the prevailing minimum wage for the location, relevant education, qualifications, certifications, experience, skills, and seniority.", "summaryDescription" : "Administrative and Customer Support Specialist at HealtheConnections. Skills: Customer support, Customer relationships, Customer retention, Customer satisfaction. Serve as primary point of contact. Handle customer inquiries", "postedDate" : "2026-06-14T03:28:34.645", "createdAt" : "2026-06-14T03:28:34.645", "lastUpdated" : "2026-06-15T09:41:31.881", "ingestTimestamp" : "2026-06-14T03:28:34.645", "mongoId" : "6a2c6cbf74d8ee00a091b219", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 48000, "salaryAnnualMax" : 62500, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Troubleshooting", "System documentation", "Critical thinking", "Flexibility", "Adaptability", "Customer support", "Customer relationships", "Customer retention", "Customer satisfaction", "Workflow oversight", "Special project execution", "Customer guidance", "Process management", "Customer onboarding", "Credentialing", "Compliance support", "Customer experience initiatives", "Health information exchange", "Health IT", "Healthcare administration", "CRM", "Ticketing systems", "Business systems" ], "skillCount" : 23, "jobCategory" : "sales", "jobSubcategory" : "customer_success", "seniorityLevel" : "Mid", "dataQualityScore" : 1.0, "_score" : 998.82184, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c6c8774d8ee00a0919a2f", "title" : "Senior Support Systems Administrator", "company" : "MaintainX", "industry" : "SaaS", "salary" : { "min" : 115000.0, "max" : 155000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Senior Support Systems Administrator in Miami, adjusted for SaaS industry and company size." }, "location" : "Miami, Florida, United States", "locations" : [ "Miami", "Florida", "United States", "Montréal", "Quebec", "Canada", "Raleigh", "North Carolina", "United States", "San Francisco", "California", "United States", "Toronto", "Ontario", "Canada" ], "timestamp" : "2026-06-15T07:54:53.370", "fingerprint" : "8a186c6ab519803d4a4707e03d6cef534a192b21cc89681f71f393a92b2cb20f", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/maintainx/jobs/5152951007", "externalId" : "5152951007", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Miami", "state" : "Florida", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "25.7741566,-80.1935973" } ], "locationText" : "Miami, Florida, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "Senior", "technicalSkills" : "JSON, API", "professionalSkills" : [ "System resilience", "Data integrity", "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Operational metrics", "Resource planning", "Continuous improvement" ], "hardSkillsList" : [ "Middleware automation", "Disaster recovery planning", "Backup strategies" ], "hardSkills" : [ { "name" : "Middleware automation", "level" : "intermediate" }, { "name" : "Disaster recovery planning", "level" : "intermediate" }, { "name" : "Backup strategies", "level" : "intermediate" } ], "majorSkills" : "Zendesk ecosystem, Middleware automation, Disaster recovery, Technical documentation", "majorSkillsList" : [ "Zendesk ecosystem", "Middleware automation", "Disaster recovery", "Technical documentation" ], "coreResponsibilities" : "Own Zendesk ecosystem, Route tickets automatically, Build reliable integrations, Define QA for changes, Design disaster recovery, Organize backups, Create recovery runbooks, Lead incident response, Own technical documentation, Build performance dashboards, Standardize metric definitions", "teamCollaboration" : "Support; Sales; Customer Success; Engineering; Product", "domainKnowledge" : "Maintenance and asset management; AI-powered platform; Industrial operations; EAM; CMMS", "domainList" : [ "maintenance-and-asset-management", "ai-powered-platform", "industrial-operations", "eam", "cmms" ], "domainSpecificKnowledge" : [ "Maintenance and asset management", "AI-powered platform", "Industrial operations", "EAM", "CMMS" ], "toolProficiency" : [ "Zendesk", "N8n", "Zapier", "Intercom" ], "communicationSkills" : "Technical documentation", "documentationSkills" : "Technical documentation; Version-controlled source", "problemSolvingSkills" : "Root cause analysis", "qualificationsBasic" : "5+ years Support Operations, 5+ years Systems Analysis, 5+ years technical ops, SaaS company experience, Deep Zendesk expertise, Technical fluency JSON, Hands-on n8n, Hands-on Zapier, Proven QA discipline, Track record writing documentation, Experience backup strategies, Experience disaster recovery", "qualificationsPreferred" : "React experience, Tailwind CSS experience, Help Center customization, SQL experience, Advanced data visualization, Looker experience, Tableau experience, Frontline customer support experience", "rawDescription" : "MaintainX is the world’s leading AI-powered maintenance and asset management platform, trusted by 13,000+ customers — including Duracell, Shell, Cintas, DHL, and Brenntag — to keep industrial operations running. Our platform manages 13.9M+ assets and has powered 79.5M+ completed work orders for 150,000+ weekly active technicians worldwide. In July 2025 we closed a $150M Series D led by Bessemer Venture Partners and Bain Capital Ventures, bringing total funding to $254M at a $2.5B valuation. We were named to the 2025 Forbes Cloud 100 and ranked #1 in EAM and CMMS on G2’s Summer 2025 report. The market is moving: 68% of industrial companies have the same or more downtime than in 2024, and 3.8M manufacturing jobs will go unfilled through 2033. We’re building the platform that changes that. The role MaintainX’s support stack serves 13,000+ enterprise customers across some of the world’s largest industrial operations. As Senior Support Systems Administrator, you’re the technical owner of that infrastructure — not just keeping it running, but making it more resilient, more automated, and more trusted as we scale. You’ll act as the technical lead for our Zendesk ecosystem and integrated tooling (n8n, Zapier, Intercom), bridging Support, Sales, Customer Success, Engineering, and Product. Your primary focus is scalability, system resilience, and data integrity — not just day-to-day config. Own the Zendesk ecosystem — routing logic, triggers, SLAs, and Contextual Workspaces — so every ticket reaches the right agent without manual intervention. Build and maintain reliable integrations across Zendesk Suite, ZIS, Intercom, n8n, and Zapier; own the middleware layer that connects our support stack. Define and execute QA for all system changes: test plans, UAT, staging environments, and regression testing before anything reaches production. Design and maintain disaster recovery for the support infrastructure — organized backups, recovery runbooks, and incident lead when things break. Own technical documentation: a version-controlled source of truth for all workflows, API dependencies, and system changes — accurate enough for engineers, clear enough for agents. Build dashboards that reflect reality, standardize metric definitions, and give leadership trusted visibility into support performance. What we’re looking for Must-haves: 5+ years in Support Operations, Systems Analysis, or a technical ops role at a SaaS company. Deep Zendesk expertise — triggers, automations, Liquid Markup, API usage, and Contextual Workspaces. Technical fluency in JSON and JavaScript; hands-on experience with n8n or Zapier for middleware automation. Proven QA discipline: test case creation, staging environments, regression testing, and UAT execution. Track record of writing documentation that engineers trust and support agents can follow. Experience with backup strategies and disaster recovery planning for SaaS tooling. Nice-to-haves: Experience with React or Tailwind CSS for Help Center customization. SQL or advanced data visualization experience (Looker, Tableau). Previous hands-on or frontline customer support experience. What we offer Competitive base + variable comp aligned to role and location. Meaningful equity in a post-Series D, $2.5B company. Day-1 health, dental, and vision coverage (Canada Life). Unlimited PTO — not a gimmick; we take it. $500 home office stipend · $1K annual L&D budget. Toronto hub with flexible hybrid setup. How we work We deliver one platform for maintenance, repair & operations teams to keep the physical world running. You’ll work alongside smart, humble colleagues across North America who care about getting it right. We’re output-driven, promote quickly when people deliver, and have honest conversations early. If that’s the environment you want, we’d love to hear from you. MaintainX is committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.", "summaryDescription" : "Senior Support Systems Administrator at MaintainX. Skills: Zendesk ecosystem, Middleware automation, Disaster recovery, Technical documentation. Own Zendesk ecosystem. Route tickets automatically", "postedDate" : "2026-06-13T20:53:56.604", "createdAt" : "2026-06-13T20:53:56.604", "lastUpdated" : "2026-06-15T07:54:53.370", "ingestTimestamp" : "2026-06-13T20:53:56.604", "mongoId" : "6a2c6c8774d8ee00a0919a2f", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 115000, "salaryAnnualMax" : 155000, "salaryBand" : "100k-150k", "hasSalary" : true, "allSkills" : [ "Middleware automation", "Disaster recovery planning", "Backup strategies", "Zendesk ecosystem", "Disaster recovery", "Technical documentation", "System resilience", "Data integrity", "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Operational metrics", "Resource planning", "Continuous improvement", "Maintenance and asset management", "AI-powered platform", "Industrial operations", "EAM", "CMMS", "Zendesk", "N8n", "Zapier", "Intercom" ], "skillCount" : 24, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Senior", "dataQualityScore" : 1.0, "_score" : 996.9689, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "SaaS", "llmIndustryConfidence" : 0.95 }, { "id" : "68b706987fc9a711f0f6fd99", "title" : "Program Administrative Support, NAST ACES", "company" : "Amazon.com Services LLC", "industry" : "Administrative Support, transportation and logistics", "salary" : { "min" : 37000.0, "max" : 66800.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Tempe, Arizona, USA", "locations" : [ "Tempe, Arizona, USA" ], "timestamp" : "2026-06-15T03:44:48.414", "fingerprint" : "399f150be6e46cab4a78a2858ca3bdf826f6031ce0ea45527396ec7f333ec7a5", "source" : "amazon", "language" : "en", "applyUrl" : "https://account.amazon.com/jobs/3051319/apply", "externalId" : "b1221d00-47f7-4395-b48b-24cad321de00", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Tempe", "state" : "Arizona", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "33.4255117,-111.9400160" } ], "locationText" : "Tempe, Arizona, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 3, "technicalSkills" : "Excel, SQL", "professionalSkills" : [ "Project management", "Data management", "Process improvement", "Standard work" ], "hardSkillsList" : [ "Performance metrics", "Data analysis" ], "hardSkills" : [ { "name" : "Performance metrics", "level" : "intermediate" }, { "name" : "Data analysis", "level" : "intermediate" } ], "majorSkills" : "Program administration, Process standardization, Stakeholder alignment", "majorSkillsList" : [ "Program administration", "Process standardization", "Stakeholder alignment" ], "coreResponsibilities" : "Manage completion of key deliverables throughout project life, Review existing projects to identify gaps, Streamline and improve results, Monitor and track intake reporting, Communicate tasks to internal and external stakeholders, Manage multiple work streams simultaneously, Identify key stakeholder dependencies, Create value propositions to drive engagement, Drive alignment and on-time completion of tasks", "teamCollaboration" : "Internal and external stakeholder groups; Transportation stakeholder groups", "projectManagementSkills" : [ "Project management" ], "domainKnowledge" : "Transportation operations; Supply chain; Logistics; Procurement; Transportation", "domainList" : [ "transportation-operations", "supply-chain", "logistics", "procurement", "transportation" ], "domainSpecificKnowledge" : [ "Transportation operations", "Supply chain", "Logistics", "Procurement", "Transportation" ], "toolProficiency" : [ "Microsoft Office", "Excel", "SQL" ], "communicationSkills" : "Content creation; Project updates", "documentationSkills" : "Standard work", "problemSolvingSkills" : "Deep dive complex problems; Identify solutions; Prepare execution plans", "outcomesObjectives" : "Improve results; On-time completion of tasks", "qualificationsBasic" : "3+ years of experience within Microsoft Office programs with a focus on Excel, Proven work experience & background as an administrative support or project / data management, Experience developing, implementing, and/or auditing standard work, Experience creating content such as standard work or project updates for communication to large organizations and leadership, Experience with performance metrics and process improvement", "qualificationsPreferred" : "Bachelor's degree, Proficiency with query tools (SQL, etc.), Experience in operations, supply chain, procurement, logistics, or transportation organizations", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Transportation Operations Management (TOM) ACES \"Amazon Customer Excellence System\" is seeking a highly skilled and motivated Program Administrator to assist in supporting ACES teams with project alignment, tracking and deep dives. This is an exciting opportunity to join an established team within TOM ACES and drive standardization of workflows within TOM and Amazon Transportation Service (ATS). We are looking for people who are able to work autonomously in an ambiguous environment that are passionate about data and writing. The ACES Program Administrator will drive alignment across all transportation stakeholder groups connecting to TOM. The right candidate will deep dive complex problems, is passionate about creation of and standardization of processes and ensuring accuracy of data and reporting. The candidate should also have strong analytical skills and a proven track record of being able to successfully identify a solution, prepare a plan and work with stakeholders to execute it with strong results. Key job responsibilities • Managing the successful completion of key deliverables throughout project life cycle for ACES • Consistently reviewing existing projects to identify gaps, streamline and improve results • Monitor and track intake reporting to communicate tasks to internal and external stakeholders • Manage multiple work streams simultaneously across both internal and external stakeholder groups • Identify key stakeholder dependencies and create value propositions to drive engagement, alignment and on-time completion of tasks Basic Qualifications: • 3+ years of experience within Microsoft Office programs with a focus on Excel • Proven work experience & strong background as an administrative support or project / data management • Experience developing, implementing, and/or auditing standard work • Experience creating content such as standard work or project updates for communication to large organizations and leadership • Experience with performance metrics and process improvement Preferred Qualifications: • Bachelor's degree • Proficiency with query tools (SQL, etc.) • Experience in operations, supply chain, procurement, logistics, or transportation organizations Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status. Los Angeles County applicants: Job duties for this position include: work safely and cooperatively with other employees, supervisors, and staff; adhere to standards of excellence despite stressful conditions; communicate effectively and respectfully with employees, supervisors, and staff to ensure exceptional customer service; and follow all federal, state, and local laws and Company policies. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above, as well as the abilities to adhere to company policies, exercise sound judgment, effectively manage stress and work safely and respectfully with others, exhibit trustworthiness and professionalism, and safeguard business operations and the Company’s reputation. Pursuant to the Los Angeles County Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner. Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $37,000/year in our lowest geographic market up to $66,800/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit https://www.aboutamazon.com/workplace/employee-benefits . This position will remain posted until filled. Applicants should apply via our internal or external career site.", "summaryDescription" : "Program Administrative Support, NAST ACES at Amazon.com Services LLC. Skills: Program administration, Process standardization, Stakeholder alignment. Manage completion of key deliverables throughout project life. Review existing projects to identify gaps", "postedDate" : "2026-06-13T15:06:55.545", "createdAt" : "2026-06-13T15:06:55.545", "lastUpdated" : "2026-06-15T03:44:48.414", "ingestTimestamp" : "2026-06-13T15:06:55.545", "mongoId" : "68b706987fc9a711f0f6fd99", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "sourceUrl" : "https://account.amazon.com/jobs/3051319/apply", "salaryAnnualMin" : 37000, "salaryAnnualMax" : 66800, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Performance metrics", "Data analysis", "Program administration", "Process standardization", "Stakeholder alignment", "Project management", "Data management", "Process improvement", "Standard work", "Transportation operations", "Supply chain", "Logistics", "Procurement", "Transportation", "Microsoft Office", "Excel", "SQL" ], "skillCount" : 17, "jobCategory" : "operations", "dataQualityScore" : 0.8888889, "_score" : 993.0368, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true }, { "id" : "6a2abe2074d8ee00a06eca9f", "title" : "Facilities Project Administrator", "company" : "Boeing", "salary" : { "min" : 81000.0, "max" : 99000.0, "currency" : "USD", "frequency" : "yearly" }, "location" : "USA - Salt Lake City, UT", "locations" : [ "USA - Salt Lake City, UT", "United States of America" ], "timestamp" : "2026-06-14T23:12:08.740", "fingerprint" : "448731dfb7865b32bb62d0dde28de79c12bc788ce3056bd142252cff1e918493", "source" : "workday", "language" : "en", "applyUrl" : "https://boeing.wd1.myworkdayjobs.com/external_subsidiary/job/USA---Salt-Lake-City-UT/Facilities-Project-Administrator_JR2026514395", "externalId" : "JR2026514395", "locationPoint" : "40.76078,-111.89105", "structuredLocations" : [ { "city" : "Salt Lake City", "state" : "Utah", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "40.7596198,-111.8867970" } ], "locationText" : "Salt Lake City, Utah, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 1, "technicalSkills" : "AutoCAD", "professionalSkills" : [ "Project management", "Construction management" ], "hardSkillsList" : [ "Scheduling", "Bids", "Invoicing" ], "hardSkills" : [ { "name" : "Scheduling", "level" : "intermediate" }, { "name" : "Bids", "level" : "intermediate" }, { "name" : "Invoicing", "level" : "intermediate" } ], "majorSkills" : "Facilities Project Administration, Customer requests, Cross-functional team", "majorSkillsList" : [ "Facilities Project Administration", "Customer requests", "Cross-functional team" ], "coreResponsibilities" : "Receive customer requests, Validate customer requests, Log customer requests, Monitor daily building issues, Update daily building issues, Monitor PMs through CMMS, Schedule PMs through CMMS, Evaluate requests, Provide tactical plans, Define requirements, Identify design options, Obtain formal facilities designs, Coordinate with affected parties, Create work packages, Ensure compliance with standards, Administer contractor activities, Evaluate contractor proposals, Coordinate project implementation, Verify compliance with documents, Follow standard operating procedure, Complete closure documentation, Retain closure documentation, Create an audit trail", "teamCollaboration" : "Cross functional team", "projectManagementSkills" : [ "Contracts", "Scheduling", "Bids", "Invoicing", "Re-prioritizing work scope" ], "domainKnowledge" : "Facilities services; Asset acquisition; Building equipment", "domainList" : [ "facilities-services", "asset-acquisition", "building-equipment" ], "domainSpecificKnowledge" : [ "Facilities services", "Asset acquisition", "Building equipment" ], "toolProficiency" : [ "Microsoft Office", "CMMS system", "SAT" ], "documentationSkills" : "Closure documentation", "problemSolvingSkills" : "Evaluate requests; Define requirements; Identify design options", "specialRequirements" : "Relocation offered, Conflict of Interest assessment, Drug Free Workplace, Visa sponsorship not offered", "qualificationsBasic" : "1+ years of experience in Facilities Project Management or Construction Management, 1+ years of experience using Microsoft Office tools, 1+ years of experience leading a team, 1+ years of experience working with suppliers or vendors", "qualificationsPreferred" : "Level 3 OR 4 years’ related work experience, Experience using a CMMS system such as Maximo", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Facilities Project Administrator **Company:** The Boeing Company **Boeing Commercial Airplanes (BCA)** is looking for a **Facilities Project Administrator** to support the Facilities team in **Salt Lake City, Utah.** This role receives customer requests for a diverse range of projects from needing new tables to large scale construction projects, project management skills preferred dealing with contracts, bids, scheduling, creating AutoCAD drawings, invoicing and re-prioritizing work scope daily, attending project meetings and communicating with a cross functional team as the facilities focal. A good working knowledge in AutoCAD is also preferred. **Position Responsibilities:** * Receives, validates, and logs customer requests for facilities services such as construction, rearrangements, moves and asset acquisition through a CMMS system. * Monitor, and update daily building issue through the SAT. * Monitor and schedule PM’s through CMMS system to maintain building equipment. * Meets with customers, evaluates requests, provides tactical plans, defines requirements and identifies design options. * Obtains formal facilities designs, coordinates with affected parties and creates work packages that provide documentation and cost relative to project implementation. * Ensures compliance with Boeing and regulatory standards. * Administers contractor activities and evaluates contractor proposals to ensure compliance with standard operating procedures. * Monitors and coordinates project implementation activities to ensure cost, schedule and regulatory requirements are met. * Coordinates support functions and verifies compliance with project documents. * Follows standard operating procedure for completion and retention of closure documentation and creation of an audit trail. **Basic Qualifications (Required Skills/Experience):** * 1+ years of experience in Facilities Project Management or Construction Management * 1+ years of experience using Microsoft Office tools (Word, Outlook, Excel, and PowerPoint) * 1+ years of experience leading a team * 1+ years of experience working with suppliers or vendors **Preferred Qualifications (Desired Skills/Experience):** * **Level 3 OR 4** years’ related work experience or an equivalent combination of education and experience * Experience using a CMMS system such as Maximo to create work orders and assign work to onsite contractors and oversee until completion **Typical Education / Experience** **Level 2:** Education/experience typically acquired through advanced education (e.g. Bachelor) and typically 3 or more years' related work experience or an equivalent combination of education and experience (e.g. Master+1 years' related work experience, 7 years' related work experience, etc.). **Level 3:** Education/experience typically acquired through advanced education (e.g. Bachelor) and typically 6 or more years' related work experience or an equivalent combination of education and experience (e.g. Master+4 years' related work experience, 10 years' related work experience, etc.). **Level 4:** Education/experience typically acquired through advanced education (e.g. Bachelor) and typically 10 or more years' related work experience or an equivalent combination of education and experience (e.g. Master+8 years' related work experience, 14 years' related work experience, etc.). **Shift:** This role is primarily first shift; however, there may be additional shift requirements to support program objectives. **Relocation:** This position offers relocation based on candidate eligibility. Note: Basic relocation will be offered for eligible internal candidates. **Conflict of Interest:** Successful candidates for this job must satisfy the Company's Conflict of Interest (COI) assessment process. **Drug Free Workplace:** Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies. **Total Rewards:** At Boeing, we strive to deliver a Total Rewards package that will attract, engage and retain the top talent. Elements of the Total Rewards package include competitive base pay and variable compensation opportunities. The Boeing Company also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work. The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements. Pay is based upon candidate experience and qualifications, as well as market and business considerations. **Summary pay range:** **Level 2: $81,000 - 99,000** **Level 3: $99,900 - 122,100** **Level 4: 125,100 - 152,900** **Language Requirements:** Not Applicable **Education:** Not Applicable **Relocation:** This position offers relocation based on candidate eligibility. **Export Control Requirement:** This is not an Export Control position. **Safety Sensitive:** This is not a Safety Sensitive Position. **Security Clearance:** This position does not require a Security Clearance. **Visa Sponsorship:** Employer will not sponsor applicants for employment visa status. **Contingent Upon Award Program** This position is not contingent upon program award **Shift:** Shift 1 (United States of America) **Stay safe from recruitment fraud! The only way to apply for a position at Boeing is via our Careers website. Learn how to protect yourself from recruitment fraud** \\- [Recruitment Fraud Warning](http://www.boeing.com/careers/recruitment-fraud-warning.page) Boeing is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law. [EEO is the law](http://www.boeing.com/resources/boeingdotcom/careers/footer/EEOIsTheLawPoster.pdf) [Boeing EEO Policy](https://tbcdn.talentbrew.com/company/185/v1_0/img/2018_Policy_Statement.pdf) [Request an Accommodation](http://www.boeing.com/careers/request-accommodation.page) [Applicant Privacy](http://www.boeing.com/careers/privacy-statement.page) **Boeing Participates in E – Verify** * [E-Verify (English) ](http://www.boeing.com/resources/boeingdotcom/careers/footer/EverifyPosterEnglish.pdf) * [E-Verify (Spanish) ](http://www.boeing.com/resources/boeingdotcom/careers/footer/EverifyPosterSpanish.pdf) **Right to Work Statement** * [Right to Work (English) ](http://www.boeing.com/resources/boeingdotcom/careers/footer/WebBPPOSTERRtoWEnglishversion.pdf) * [Right to Work (Spanish)](http://www.boeing.com/resources/boeingdotcom/careers/footer/WebBPPOSTERRtoWSpanishversion.pdf)", "summaryDescription" : "Facilities Project Administrator at Boeing. Skills: Facilities Project Administration, Customer requests, Cross-functional team. Receive customer requests. Validate customer requests", "postedDate" : "2026-06-11T00:13:19.167", "createdAt" : "2026-06-12T00:13:18.958", "lastUpdated" : "2026-06-14T23:12:08.740", "ingestTimestamp" : "2026-06-12T00:13:18.958", "mongoId" : "6a2abe2074d8ee00a06eca9f", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "sourceUrl" : "https://boeing.wd1.myworkdayjobs.com/external_subsidiary/job/USA---Salt-Lake-City-UT/Facilities-Project-Administrator_JR2026514395", "salaryAnnualMin" : 81000, "salaryAnnualMax" : 99000, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ "Scheduling", "Bids", "Invoicing", "Facilities Project Administration", "Customer requests", "Cross-functional team", "Project management", "Construction management", "Contracts", "Re-prioritizing work scope", "Facilities services", "Asset acquisition", "Building equipment", "Microsoft Office", "CMMS system", "SAT" ], "skillCount" : 16, "jobCategory" : "engineering", "seniorityLevel" : "mid", "dataQualityScore" : 0.8888889, "_score" : 991.1002, "daysOld" : 3, "hasLocation" : true, "hasGeo" : true }, { "id" : "6a2c94b874d8ee00a098b594", "title" : "Care Coordinator Administrative support", "company" : "ERC Pathlight", "industry" : "Healthcare", "salary" : { "min" : 21.0, "max" : 25.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "CO-Den Willow", "locations" : [ "CO-Den Willow" ], "timestamp" : "2026-06-15T05:25:55.975", "fingerprint" : "bcfd185c4536b49f678572f9149e5156faa1514a07c074f3cc6dd27dacbd1789", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/erc8585757pathlight53t353/jobs/4267590009", "externalId" : "4267590009", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Denver", "state" : "Colorado", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "39.7392364,-104.9848620" } ], "locationText" : "Denver, Colorado, United States", "minimumEducation" : "Bachelor's", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement" ], "hardSkillsList" : [ "Clinical documentation", "Patient admissions", "Patient transitions", "Treatment plan assessments", "Patient engagement surveys", "Discharge coordination", "Transfer coordination", "FMLA paperwork", "Disability paperwork" ], "hardSkills" : [ { "name" : "Clinical documentation", "level" : "intermediate" }, { "name" : "Patient admissions", "level" : "intermediate" }, { "name" : "Patient transitions", "level" : "intermediate" }, { "name" : "Treatment plan assessments", "level" : "intermediate" }, { "name" : "Patient engagement surveys", "level" : "intermediate" }, { "name" : "Discharge coordination", "level" : "intermediate" }, { "name" : "Transfer coordination", "level" : "intermediate" }, { "name" : "FMLA paperwork", "level" : "intermediate" }, { "name" : "Disability paperwork", "level" : "intermediate" } ], "majorSkills" : "Care coordination, Administrative support, Patient support", "majorSkillsList" : [ "Care coordination", "Administrative support", "Patient support" ], "coreResponsibilities" : "Identify referrals for care, Coordinate services for patients, Coordinate discharge, Coordinate transfers, Submit daily attendance, Update treatment teams, Update patient tracker, Set expired reasons, Pull patients on unit, Set up equipment for virtual appointments, Issue admission day schedules, Send welcome emails, Schedule rounds, Coordinate transportation, Manage Preventive Quality Indicators, Support patients and families in completing documentation, Coordinate with outpatient providers, Send OP Provider Welcome Letter, Add and update contacts, Send treatment communication, Update electronic medical record, Facilitate FMLA/disability paperwork, Obtain work and school absence letters", "teamCollaboration" : "Coordinate with treatment team; Work with treatment team members", "domainKnowledge" : "Eating disorders; Mood disorders; Anxiety disorders; Trauma-related conditions; Mental health treatment; Residential Child Care facility", "domainList" : [ "eating-disorders", "mood-disorders", "anxiety-disorders", "trauma-related-conditions", "mental-health-treatment", "residential-child-care-facility" ], "domainSpecificKnowledge" : [ "Eating disorders", "Mood disorders", "Anxiety disorders", "Trauma-related conditions", "Mental health treatment", "Residential Child Care facility" ], "communicationSkills" : "Send welcome emails", "documentationSkills" : "Clinical documentation; Patient charting; Admission paperwork; Releases of information; Treatment plan assessments; FMLA paperwork; Disability paperwork; Work absence letters; School absence letters", "continuousLearning" : "Tuition reimbursement", "qualificationsBasic" : "High School or GED, 2 years clinical experience, Master's degree in social work, psychology, or child development and 2 years treatment-oriented or case management experience, Bachelor's degree and 3 years experience working with children/youth, At least 21 years of age", "qualificationsPreferred" : "Bachelor's degree in healthcare, business or related field", "workSiteFlexibility" : "Onsite", "rawDescription" : "Who We Are At ERC Pathlight, we’re on a mission to change lives—and we’re looking for people who feel called to do the same. As one of the nation’s leading treatment providers for eating disorders and mood, anxiety, and trauma-related conditions, we bring innovative, evidence-based, and deeply compassionate care to patients across the country. With multiple locations nationwide and extensive virtual programming, we meet patients exactly where they are and help them move toward lasting recovery. Founded in 2008 by renowned psychiatrists and psychologists, ERC Pathlight now supports more than 6,000 patients each year. And as the need for world-class mental health care continues to rise, our commitment is stronger than ever: to expand access, elevate the standard of care, and empower every patient to rebuild their life with dignity and hope. Why Join Us When you join ERC Pathlight, you become part of a team that shows up every day to make a real difference. You’ll work alongside passionate clinicians, dedicated support staff, and mission-driven leaders who believe in collaboration, growth, and doing the right thing—always. Here, your work matters. Your ideas matter. You matter. If you’re energized by purpose, motivated by impact, and ready to help transform the future of mental health treatment, you belong here. Come build hope. Come save lives. Come grow with us. Shift: M-F 8-4:30 What you’ll be doing: The Care Coordinator plays a critical role in patient admissions and transitions. They also provide administrative and clinical support to the treatment teams and ensure that all patients receive and complete treatment plan assessments and patient engagement surveys. Essential duties and responsibilities: Based on the needs of the assigned location, the Care Coordinator may support the care team by performing any of the following: Identifies referrals for varying levels of care/treatment and coordinate with treatment team and providers to secure these services for patients Coordinates discharge and/or transfers to other treatment facilities Submits daily attendance gathered from sign in/out logs or midnight census Updates treatment teams (when applicable) and patient tracker, sets expired reasons, ensures NOVA and movement calendar dates match Pulls patients on the unit and sets up equipment for virtual doctor appointments Issues admission day schedules Sends welcome emails or other information to patients/families Schedules rounds Coordinates transportation Manages Preventive Quality Indicators (PQIs) to ensure timeliness and accuracy Supports patients and families in completing necessary documentation (i.e., admission paperwork, releases of information, patient engagement surveys, and treatment plan assessments, etc.) Coordinates with outpatient providers by sending OP Provider Welcome Letter at admission and adding and updating contacts, sending treatment communication throughout the patient stay Updates the electronic medical record with patient movements, transfers and discharges and involuntary status Works with treatment team members to facilitate FMLA/disability paperwork, obtain work and school absence letters, etc. Must haves: High School or GED (Required) 2 years of experience in a clinical setting, or a bachelor's degree may substitute for experience (Required) Teammates working in a Colorado Residential Child Care facility (RCCF) in a case management role (Care Coordinators and Primary Therapist) must: Have a master’s degree in social work, psychology, or child development and have a minimum of two (2) years of treatment-oriented or case management experience, or Have a bachelor’s degree and a minimum of three (3) years of experience working with children/youth (Required) Teammates working in a Colorado Residential Child Care facility (RCCF) must: be at least twenty-one (21) years of age or be at least eighteen (18) years of age and work directly under the supervision of a teammate over twenty-one (21) years of age (Required) Bonus qualities: Bachelor’s degree in healthcare, business or related field (Preferred) The compensation range for this position is based upon candidate experience and market expectations. Colorado pay range $21—$25 USD What We Offer At ERC Pathlight, caring for people is our mission and that begins with caring for our own team. Your well-being matters, and our benefit program is designed to support every part of your life. We offer competitive compensation; comprehensive medical, dental, and vision coverage; generous Paid Time Off; Parental Leave benefits; Retirement benefits; and tuition reimbursement to help you continue growing in your career. We also recognize that mental health is part of every person’s experience. That’s why we strive to create a workplace where you feel supported, seen, and encouraged—personally, professionally, and at home. When you thrive, you can do your best work. And your best work changes lives.", "summaryDescription" : "Care Coordinator Administrative support at ERC Pathlight. Skills: Care coordination, Administrative support, Patient support. Identify referrals for care. Coordinate services for patients", "postedDate" : "2026-06-14T04:53:10.834", "createdAt" : "2026-06-14T04:53:10.834", "lastUpdated" : "2026-06-15T05:25:55.975", "ingestTimestamp" : "2026-06-14T04:53:10.834", "mongoId" : "6a2c94b874d8ee00a098b594", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMax" : 25, "salaryBand" : "<30k", "hasSalary" : false, "allSkills" : [ "Clinical documentation", "Patient admissions", "Patient transitions", "Treatment plan assessments", "Patient engagement surveys", "Discharge coordination", "Transfer coordination", "FMLA paperwork", "Disability paperwork", "Care coordination", "Administrative support", "Patient support", "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement", "Eating disorders", "Mood disorders", "Anxiety disorders", "Trauma-related conditions", "Mental health treatment", "Residential Child Care facility" ], "skillCount" : 24, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "_score" : 990.5492, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c6c8774d8ee00a0919a32", "title" : "Senior Support Systems Administrator", "company" : "MaintainX", "industry" : "SaaS", "salary" : { "min" : 115000.0, "max" : 155000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Senior Support Systems Administrator in Miami, adjusted for SaaS industry and company size." }, "location" : "Miami, Florida, United States", "locations" : [ "Miami", "Florida", "United States", "Montréal", "Quebec", "Canada", "Raleigh", "North Carolina", "United States", "San Francisco", "California", "United States", "Toronto", "Ontario", "Canada" ], "timestamp" : "2026-06-15T10:35:36.025", "fingerprint" : "e625f8082c649df4c316af55def7542e975ea5d1113c63ddf43779b0de6ec1fc", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/maintainx/jobs/5162076007", "externalId" : "5162076007", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Miami", "state" : "Florida", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "25.7741566,-80.1935973" } ], "locationText" : "Miami, Florida, United States", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "Senior", "technicalSkills" : "Zendesk, N8n, Zapier, JSON, Liquid Markup, API usage", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Operational metrics", "Resource planning", "Continuous improvement" ], "hardSkillsList" : [ "Routing logic", "Triggers", "SLAs", "Contextual Workspaces", "Middleware automation", "Test plans", "UAT execution", "Staging environments", "Regression testing", "Disaster recovery", "Backup strategies", "Recovery runbooks", "Incident management", "Technical documentation", "Version-controlled source", "API dependencies", "System changes", "Dashboard creation", "Metric standardization", "Support performance" ], "hardSkills" : [ { "name" : "Routing logic", "level" : "intermediate" }, { "name" : "Triggers", "level" : "intermediate" }, { "name" : "SLAs", "level" : "intermediate" }, { "name" : "Contextual Workspaces", "level" : "intermediate" }, { "name" : "Middleware automation", "level" : "intermediate" }, { "name" : "Test plans", "level" : "intermediate" }, { "name" : "UAT execution", "level" : "intermediate" }, { "name" : "Staging environments", "level" : "intermediate" }, { "name" : "Regression testing", "level" : "intermediate" }, { "name" : "Disaster recovery", "level" : "intermediate" }, { "name" : "Backup strategies", "level" : "intermediate" }, { "name" : "Recovery runbooks", "level" : "intermediate" }, { "name" : "Incident management", "level" : "intermediate" }, { "name" : "Technical documentation", "level" : "intermediate" }, { "name" : "Version-controlled source", "level" : "intermediate" }, { "name" : "API dependencies", "level" : "intermediate" }, { "name" : "System changes", "level" : "intermediate" }, { "name" : "Dashboard creation", "level" : "intermediate" }, { "name" : "Metric standardization", "level" : "intermediate" }, { "name" : "Support performance", "level" : "intermediate" } ], "majorSkills" : "Zendesk ecosystem, Middleware automation, Disaster recovery, Technical documentation", "majorSkillsList" : [ "Zendesk ecosystem", "Middleware automation", "Disaster recovery", "Technical documentation" ], "coreResponsibilities" : "Own Zendesk ecosystem, Build reliable integrations, Maintain reliable integrations, Define QA for changes, Execute QA for changes, Design disaster recovery, Maintain disaster recovery, Own technical documentation, Build dashboards, Standardize metric definitions, Give leadership visibility", "teamCollaboration" : "Bridging Support, Engineering, Product; Cross-functional teams", "domainKnowledge" : "Maintenance platform; Asset management; AI-powered platform; Industrial operations; SaaS tooling", "domainList" : [ "maintenance-platform", "asset-management", "ai-powered-platform", "industrial-operations", "saas-tooling" ], "domainSpecificKnowledge" : [ "Maintenance platform", "Asset management", "AI-powered platform", "Industrial operations", "SaaS tooling" ], "toolProficiency" : [ "Zendesk", "N8n", "Zapier", "Intercom", "Looker", "Tableau" ], "communicationSkills" : "Technical documentation; Clear documentation", "documentationSkills" : "Technical documentation; Version-controlled source; API dependencies; System changes", "continuousLearning" : "Annual L&D budget", "problemSolvingSkills" : "Root cause analysis; Troubleshooting", "outcomesObjectives" : "Ticket reaches agent without intervention; Support stack scales; System resilience; Data integrity; Trusted visibility into support performance", "qualificationsBasic" : "5+ years Support Operations, 5+ years Systems Analysis, 5+ years technical ops role, Deep Zendesk expertise, Technical fluency JSON, Hands-on n8n experience, Hands-on Zapier experience, Proven QA discipline, Track record writing documentation, Experience backup strategies, Experience disaster recovery planning", "qualificationsPreferred" : "Experience React, Experience Tailwind CSS, SQL experience, Advanced data visualization experience, Frontline customer support experience", "workSiteFlexibility" : "Hybrid", "rawDescription" : "MaintainX is the world’s leading AI-powered maintenance and asset management platform, trusted by 13,000+ customers — including Duracell, Shell, Cintas, DHL, and Brenntag — to keep industrial operations running. Our platform manages 13.9M+ assets and has powered 79.5M+ completed work orders for 150,000+ weekly active technicians worldwide. In July 2025 we closed a $150M Series D led by Bessemer Venture Partners and Bain Capital Ventures, bringing total funding to $254M at a $2.5B valuation. We were named to the 2025 Forbes Cloud 100 and ranked #1 in EAM and CMMS on G2’s Summer 2025 report. The market is moving: 68% of industrial companies have the same or more downtime than in 2024, and 3.8M manufacturing jobs will go unfilled through 2033. We’re building the platform that changes that. The role MaintainX’s support stack serves 13,000+ enterprise customers across some of the world’s largest industrial operations. As Senior Support Systems Administrator, you’re the technical owner of that infrastructure — not just keeping it running, but making it more resilient, more automated, and more trusted as we scale. You’ll act as the technical lead for our Zendesk ecosystem and integrated tooling (n8n, Zapier, Intercom), bridging Support, Engineering, and Product. Your primary focus is scalability, system resilience, and data integrity — not just day-to-day config. Own the Zendesk ecosystem — routing logic, triggers, SLAs, and Contextual Workspaces — so every ticket reaches the right agent without manual intervention. Build and maintain reliable integrations across Zendesk Suite, ZIS, Intercom, n8n, and Zapier; own the middleware layer that connects our support stack. Define and execute QA for all system changes: test plans, UAT, staging environments, and regression testing before anything reaches production. Design and maintain disaster recovery for the support infrastructure — organized backups, recovery runbooks, and incident lead when things break. Own technical documentation: a version-controlled source of truth for all workflows, API dependencies, and system changes — accurate enough for engineers, clear enough for agents. Build dashboards that reflect reality, standardize metric definitions, and give leadership trusted visibility into support performance. What we’re looking for Must-haves: 5+ years in Support Operations, Systems Analysis, or a technical ops role at a SaaS company. Deep Zendesk expertise — triggers, automations, Liquid Markup, API usage, and Contextual Workspaces. Technical fluency in JSON and JavaScript; hands-on experience with n8n or Zapier for middleware automation. Proven QA discipline: test case creation, staging environments, regression testing, and UAT execution. Track record of writing documentation that engineers trust and support agents can follow. Experience with backup strategies and disaster recovery planning for SaaS tooling. Nice-to-haves: Experience with React or Tailwind CSS for Help Center customization. SQL or advanced data visualization experience (Looker, Tableau). Previous hands-on or frontline customer support experience. What we offer Competitive base + variable comp aligned to role and location. Meaningful equity in a post-Series D, $2.5B company. Day-1 health, dental, and vision coverage. Unlimited PTO — not a gimmick; we take it. $500 home office stipend · $1K annual L&D budget. Raleigh hub with flexible hybrid setup. How we work We deliver one platform for maintenance, repair & operations teams to keep the physical world running. You’ll work alongside smart, humble colleagues across North America who care about getting it right. We’re output-driven, promote quickly when people deliver, and have honest conversations early. If that’s the environment you want, we’d love to hear from you. MaintainX is committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.", "summaryDescription" : "Senior Support Systems Administrator at MaintainX. Skills: Zendesk ecosystem, Middleware automation, Disaster recovery, Technical documentation. Own Zendesk ecosystem. Build reliable integrations", "postedDate" : "2026-06-14T02:57:25.867", "createdAt" : "2026-06-14T02:57:25.867", "lastUpdated" : "2026-06-15T10:35:36.025", "ingestTimestamp" : "2026-06-14T02:57:25.867", "mongoId" : "6a2c6c8774d8ee00a0919a32", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 115000, "salaryAnnualMax" : 155000, "salaryBand" : "100k-150k", "hasSalary" : true, "allSkills" : [ "Routing logic", "Triggers", "SLAs", "Contextual Workspaces", "Middleware automation", "Test plans", "UAT execution", "Staging environments", "Regression testing", "Disaster recovery", "Backup strategies", "Recovery runbooks", "Incident management", "Technical documentation", "Version-controlled source", "API dependencies", "System changes", "Dashboard creation", "Metric standardization", "Support performance", "Zendesk ecosystem", "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Operational metrics", "Resource planning", "Continuous improvement", "Maintenance platform", "Asset management", "AI-powered platform", "Industrial operations", "SaaS tooling", "Zendesk", "N8n", "Zapier", "Intercom", "Looker", "Tableau" ], "skillCount" : 39, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Senior", "dataQualityScore" : 0.8888889, "_score" : 988.8391, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "SaaS", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2cb0f474d8ee00a09dba79", "title" : "Senior Support Systems Administrator", "company" : "MaintainX", "industry" : "Sales", "salary" : { "min" : 105000.0, "max" : 145000.0, "currency" : "CAD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Senior Support Systems Administrator in Toronto, Canada, adjusted for seniority and SaaS industry." }, "location" : "Toronto", "locations" : [ "Toronto" ], "timestamp" : "2026-06-15T07:45:49.237", "fingerprint" : "5f78f7feb664892af268b70e870a9363368cf2996af877158569ebf05d12be6f", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/maintainx/74154144-53bf-4b44-857f-2ea57a54da45/application", "externalId" : "74154144-53bf-4b44-857f-2ea57a54da45", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Toronto", "state" : "Ontario", "country" : "Canada", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "43.6534817,-79.3839347" } ], "locationText" : "Toronto, Ontario, Canada", "employmentType" : "FULL_TIME", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "Senior", "technicalSkills" : "Zendesk, N8n, Zapier, Intercom, Liquid Markup, JSON", "professionalSkills" : [ "System resilience", "Data integrity", "Middleware automation" ], "hardSkillsList" : [ "Routing logic", "Trigger management", "SLA management", "Contextual Workspaces", "API usage", "Test case creation", "Regression testing", "UAT execution", "Backup strategies", "Disaster recovery planning" ], "hardSkills" : [ { "name" : "Routing logic", "level" : "intermediate" }, { "name" : "Trigger management", "level" : "intermediate" }, { "name" : "SLA management", "level" : "intermediate" }, { "name" : "Contextual Workspaces", "level" : "intermediate" }, { "name" : "API usage", "level" : "intermediate" }, { "name" : "Test case creation", "level" : "intermediate" }, { "name" : "Regression testing", "level" : "intermediate" }, { "name" : "UAT execution", "level" : "intermediate" }, { "name" : "Backup strategies", "level" : "intermediate" }, { "name" : "Disaster recovery planning", "level" : "intermediate" } ], "majorSkills" : "Zendesk ecosystem, System integrations, Disaster recovery, Technical documentation", "majorSkillsList" : [ "Zendesk ecosystem", "System integrations", "Disaster recovery", "Technical documentation" ], "coreResponsibilities" : "Own Zendesk ecosystem, Build reliable integrations, Maintain reliable integrations, Define QA for system changes, Execute QA for system changes, Design disaster recovery, Maintain disaster recovery, Own technical documentation, Build dashboards, Standardize metric definitions, Give leadership visibility", "teamCollaboration" : "Bridging Support, Engineering, Product", "domainKnowledge" : "AI-powered platform; Maintenance and asset management; Industrial operations; SaaS tooling", "domainList" : [ "ai-powered-platform", "maintenance-and-asset-management", "industrial-operations", "saas-tooling" ], "domainSpecificKnowledge" : [ "AI-powered platform", "Maintenance and asset management", "Industrial operations", "SaaS tooling" ], "toolProficiency" : [ "Zendesk", "N8n", "Zapier", "Intercom" ], "communicationSkills" : "Technical documentation", "documentationSkills" : "Technical documentation; Version-controlled source", "continuousLearning" : "Annual L&D budget", "problemSolvingSkills" : "Root cause analysis", "outcomesObjectives" : "Make infrastructure resilient; Make infrastructure automated; Make infrastructure trusted", "qualificationsBasic" : "5+ years Support Operations, 5+ years Systems Analysis, 5+ years technical ops, Deep Zendesk expertise, Technical fluency JSON, Hands-on n8n or Zapier, Proven QA discipline, Track record writing documentation", "qualificationsPreferred" : "Experience with React, Experience with Tailwind CSS, SQL or advanced data visualization, Previous hands-on customer support, Previous frontline customer support", "rawDescription" : "MaintainX is the world's leading AI-powered maintenance and asset management platform, serving 13,000+ customers including Duracell, Shell, Cintas, and Brenntag. We raised $150M in Series D funding https://www.getmaintainx.com/newsroom/maintainx-raises-150m led by Bessemer Venture Partners and Bain Capital Ventures, bringing our total funding to $254M. We were named to the Forbes 2025 Cloud 100 https://www.getmaintainx.com/blog/maintainx-named-to-2025-forbes-cloud-100, the definitive ranking of the top 100 private cloud companies in the world. We're growing fast and hiring the talent to match. MaintainX is the world’s leading AI-powered maintenance and asset management platform, trusted by 13,000+ customers — including Duracell, Shell, Cintas, DHL, and Brenntag — to keep industrial operations running. Our platform manages 13.9M+ assets and has powered 79.5M+ completed work orders for 150,000+ weekly active technicians worldwide. In July 2025 we closed a $150M Series D led by Bessemer Venture Partners and Bain Capital Ventures, bringing total funding to $254M at a $2.5B valuation. We were named to the 2025 Forbes Cloud 100 and ranked #1 in EAM and CMMS on G2’s Summer 2025 report. The market is moving: 68% of industrial companies have the same or more downtime than in 2024, and 3.8M manufacturing jobs will go unfilled through 2033. We’re building the platform that changes that. THE ROLE MaintainX’s support stack serves 13,000+ enterprise customers across some of the world’s largest industrial operations. As Senior Support Systems Administrator, you’re the technical owner of that infrastructure — not just keeping it running, but making it more resilient, more automated, and more trusted as we scale. You’ll act as the technical lead for our Zendesk ecosystem and integrated tooling (n8n, Zapier, Intercom), bridging Support, Engineering, and Product. Your primary focus is scalability, system resilience, and data integrity — not just day-to-day config. - Own the Zendesk ecosystem — routing logic, triggers, SLAs, and Contextual Workspaces — so every ticket reaches the right agent without manual intervention. - Build and maintain reliable integrations across Zendesk Suite, ZIS, Intercom, n8n, and Zapier; own the middleware layer that connects our support stack. - Define and execute QA for all system changes: test plans, UAT, staging environments, and regression testing before anything reaches production. - Design and maintain disaster recovery for the support infrastructure — organized backups, recovery runbooks, and incident lead when things break. - Own technical documentation: a version-controlled source of truth for all workflows, API dependencies, and system changes — accurate enough for engineers, clear enough for agents. - Build dashboards that reflect reality, standardize metric definitions, and give leadership trusted visibility into support performance. WHAT WE’RE LOOKING FOR Must-haves: - 5+ years in Support Operations, Systems Analysis, or a technical ops role at a SaaS company. - Deep Zendesk expertise — triggers, automations, Liquid Markup, API usage, and Contextual Workspaces. - Technical fluency in JSON and JavaScript; hands-on experience with n8n or Zapier for middleware automation. - Proven QA discipline: test case creation, staging environments, regression testing, and UAT execution. - Track record of writing documentation that engineers trust and support agents can follow. - Experience with backup strategies and disaster recovery planning for SaaS tooling. Nice-to-haves: - Experience with React or Tailwind CSS for Help Center customization. - SQL or advanced data visualization experience (Looker, Tableau). - Previous hands-on or frontline customer support experience. WHAT WE OFFER - Competitive base + variable comp aligned to role and location. - Meaningful equity in a post-Series D, $2.5B company. - Day-1 health, dental, and vision coverage (Canada Life). - Unlimited PTO — not a gimmick; we take it. - $500 home office stipend · $1K annual L&D budget. - Montreal hub with flexible hybrid setup. HOW WE WORK We deliver one platform for maintenance, repair & operations teams to keep the physical world running. You’ll work alongside smart, humble colleagues across North America who care about getting it right. We’re output-driven, promote quickly when people deliver, and have honest conversations early. If that’s the environment you want, we’d love to hear from you. MaintainX is committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Our mission is to deliver one platform for maintenance, repair & operations teams to keep the physical world running. We believe the greatest asset in any organization is the people. That’s why we built an intuitive, mobile-first solution to help boost productivity and collaboration across teams and locations. MaintainX is committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.", "summaryDescription" : "Senior Support Systems Administrator at MaintainX. Skills: Zendesk ecosystem, System integrations, Disaster recovery, Technical documentation. Own Zendesk ecosystem. Build reliable integrations", "createdAt" : "2026-06-13T22:25:11.223", "lastUpdated" : "2026-06-15T07:45:49.237", "ingestTimestamp" : "2026-06-13T22:25:11.223", "mongoId" : "6a2cb0f474d8ee00a09dba79", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "100k-150k", "hasSalary" : false, "allSkills" : [ "Routing logic", "Trigger management", "SLA management", "Contextual Workspaces", "API usage", "Test case creation", "Regression testing", "UAT execution", "Backup strategies", "Disaster recovery planning", "Zendesk ecosystem", "System integrations", "Disaster recovery", "Technical documentation", "System resilience", "Data integrity", "Middleware automation", "AI-powered platform", "Maintenance and asset management", "Industrial operations", "SaaS tooling", "Zendesk", "N8n", "Zapier", "Intercom" ], "skillCount" : 25, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Senior", "dataQualityScore" : 0.8888889, "_score" : 985.6521, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "SaaS", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2cd12574d8ee00a0a31b3c", "title" : "Construction Administrator", "company" : "HDR", "location" : "United States-Nebraska-Lincoln", "locations" : [ "United States-Nebraska-Lincoln" ], "timestamp" : "2026-06-15T11:47:54.302", "fingerprint" : "131e930796863547af2aa891bea78e94d77a7de94210c5eb4e09ced853c40030", "source" : "taleo", "applyUrl" : "https://hdr.taleo.net/careersection/ex/jobdetail.ftl?job=783802", "externalId" : "783802", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Lincoln", "state" : "Nebraska", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite" } ], "locationText" : "Lincoln, Nebraska, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor", "experienceMinYears" : 3, "experienceMaxYears" : 6, "experienceLevel" : "Mid", "hardSkillsList" : [ "regulatory compliance", "permits", "building codes", "quality standards", "construction contracts", "construction schedules", "pay applications", "progress", "building construction means and methods" ], "softSkillsList" : [ "collaboration" ], "hardSkills" : [ { "name" : "regulatory compliance", "level" : "intermediate" }, { "name" : "permits", "level" : "intermediate" }, { "name" : "building codes", "level" : "intermediate" }, { "name" : "quality standards", "level" : "intermediate" }, { "name" : "construction contracts", "level" : "intermediate" }, { "name" : "construction schedules", "level" : "intermediate" }, { "name" : "pay applications", "level" : "intermediate" }, { "name" : "progress", "level" : "intermediate" }, { "name" : "building construction means and methods", "level" : "intermediate" } ], "softSkills" : [ { "name" : "collaboration" } ], "majorSkills" : "Manage the documents, workflows, communication, submittals, RFIs, change orders, pay applications", "majorSkillsList" : [ "Manage the documents, workflows, communication, submittals, RFIs, change orders, pay applications" ], "coreResponsibilities" : "Manage the documents, workflows, and communication that support project delivery during construction. Manage, log and route submittals and RFIs to A/E team and ensure they are reviewed and approved on time. Process change orders, evaluate cost and schedule impacts and secure approvals. Maintain project correspondence, transmittals, and an auditable document trail during construction. Administer contracts, including issuing and maintaining contract documents, amendments. Review and process pay applications and invoices, verifying compliance with contract terms and coordinating with contractors. Coordinate communication between owners, architects, engineers, contractors, and subcontractors to keep the project aligned and on schedule. Apply knowledge of regulatory compliance, including permits, building codes, and quality standards. Perform other duties as needed.", "teamCollaboration" : "We bring together architects, planners, designers, and technical experts to solve complex design challenges with creativity, curiosity, and collaboration.", "projectManagementSkills" : [ "project delivery" ], "toolProficiency" : [ "Newforma" ], "communicationSkills" : "communication between owners; architects; engineers; contractors; subcontractors", "documentationSkills" : "Maintain project correspondence; transmittals; auditable document trail", "outcomesObjectives" : "We believe architecture is more than designing buildings, it’s about providing solutions to societal challenges and creating stronger, more vibrant communities. As part of our Architecture practice at HDR, you’ll contribute to the design and delivery of spaces and experiences that advance community well-being around the world. From healing environments and learning spaces to research labs and civic landmarks and infrastructure, your work will directly influence how individuals experience the world around them. From championing design excellence with an emphasis on resilience and sustainability to pioneering innovative building technologies, your contributions will leave a lasting impact on the built environment. This isn’t just a job, it’s a chance to drive meaningful change and help define the future of our communities.", "qualificationsBasic" : "Ability to interpret construction contracts/documents. Ability to interpret construction schedules, pay apps, progress. Understand building construction means and methods. Proficient with Newforma software.", "qualificationsPreferred" : "Bachelor's degree of Construction Management or Architecturaluilding Engineering", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "At HDR, our e mployee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our com munities, we constantly ask ourselves: What is our impact on the world? Watch Our Story: ' https://www.hdrinc.com/our-story' Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world. We believe architecture is more than designing buildings, it’s about providing solutions to societal challenges and creating stronger, more vibrant communities. As part of our Architecture practice at HDR, you’ll contribute to the design and delivery of spaces and experiences that advance community well-being around the world. From healing environments and learning spaces to research labs and civic landmarks and infrastructure, your work will directly influence how individuals experience the world around them. We bring together architects, planners, designers, and technical experts to solve complex design challenges with creativity, curiosity, and collaboration. From championing design excellence with an emphasis on resilience and sustainability to pioneering innovative building technologies, your contributions will leave a lasting impact on the built environment. This isn’t just a job, it’s a chance to drive meaningful change and help define the future of our communities. In the role of Construction Administrator, we'll count on you to: Manage the documents, workflows, and communication that support project delivery during construction Manage, log and route submittals and RFIs to A/E team and ensure they are reviewed and approved on time Process change orders, evaluate cost and schedule impacts and secure approvals Maintain project correspondence, transmittals, and an auditable document trail during construction Administer contracts, including issuing and maintaining contract documents, amendments Review and process pay applications and invoices, verifying compliance with contract terms and coordinating with contractors Coordinate communication between owners, architects, engineers, contractors, and subcontractors to keep the project aligned and on schedule Apply knowledge of regulatory compliance, including permits, building codes, and quality standards Perform other duties as needed Preferred Qualifications Bachelor's degree of Construction Management or Architectural/Building Engineering Ability to interpret construction contracts/documents Ability to interpret construction schedules, pay apps, progress Understand building construction means and methods Proficient with Newforma software", "summaryDescription" : "Construction Administrator at HDR. Skills: Manage the documents, workflows, communication, submittals, RFIs, change orders, pay applications. Manage the documents, workflows, and communication that support project delivery during construction. Manage, log and route submittals and RFIs to A/E team and ensure they are reviewed and approved on time. Process change orders, evaluate cost and schedule impacts and secure approvals. Maintain project correspondence, transmittals, and an auditable documen", "createdAt" : "2026-06-14T20:52:33.411", "lastUpdated" : "2026-06-15T11:47:54.302", "ingestTimestamp" : "2026-06-14T20:52:33.411", "mongoId" : "6a2cd12574d8ee00a0a31b3c", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "hasSalary" : false, "allSkills" : [ "regulatory compliance", "permits", "building codes", "quality standards", "construction contracts", "construction schedules", "pay applications", "progress", "building construction means and methods", "collaboration", "Manage the documents, workflows, communication, submittals, RFIs, change orders, pay applications", "project delivery", "Newforma" ], "skillCount" : 13, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "_score" : 984.88873, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Construction", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c638874d8ee00a08f90f6", "title" : "Business Support Administrator", "company" : "Konecranes", "industry" : "Machinery", "salary" : { "min" : 600000.0, "max" : 900000.0, "currency" : "PHP", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market data for a Mid-level Business Support Administrator in Manufacturing in Muntinlupa, Philippines, adjusted for seniority and company size." }, "location" : "Muntinlupa, PH", "locations" : [ "Muntinlupa", "PH" ], "timestamp" : "2026-06-15T07:27:05.256", "fingerprint" : "ac93cfea4c7ad58c33c7fb53a218ff066374d42fa3a0884006e9619df9917aec", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/Konecranes/744000131603002-administrator-sales", "externalId" : "744000131603002", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Muntinlupa", "country" : "Philippines", "continent" : "as", "source" : "llm", "workMode" : "onsite", "geo" : "14.3892634,121.0449101" } ], "locationText" : "Muntinlupa, Philippines", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "experienceMinYears" : 3, "experienceLevel" : "not-applicable", "technicalSkills" : "SAP, MS Applications", "professionalSkills" : [ "Sales processes", "Client relationships", "Revenue generation", "Deal closure" ], "hardSkillsList" : [ "Invoicing", "Reporting", "Sales contracts", "Credit notes", "Debit notes", "Billing", "Warranty provisions", "Master data management" ], "hardSkills" : [ { "name" : "Invoicing", "level" : "intermediate" }, { "name" : "Reporting", "level" : "intermediate" }, { "name" : "Sales contracts", "level" : "intermediate" }, { "name" : "Credit notes", "level" : "intermediate" }, { "name" : "Debit notes", "level" : "intermediate" }, { "name" : "Billing", "level" : "intermediate" }, { "name" : "Warranty provisions", "level" : "intermediate" }, { "name" : "Master data management", "level" : "intermediate" } ], "majorSkills" : "Sales Support, SAP, Customer Service", "majorSkillsList" : [ "Sales Support", "SAP", "Customer Service" ], "coreResponsibilities" : "Process purchase orders, Confirm NPWP, Input sales orders, Allocate budgets in SAP, Complete documentations, Endorse to Project Engineers, Issue sales contracts, Process downpayment, Create credit note, Create debit note, Review report status, Update billing, Check month end closing sales reports, Ensure warranty provisions aligned, Create Customer Master for CRM, Update CRM records", "teamCollaboration" : "Industrial Equipment Sales Team", "domainKnowledge" : "Industrial Equipment Sales; ISO 14001; ISO 45001", "domainList" : [ "industrial-equipment-sales", "iso-14001", "iso-45001" ], "domainSpecificKnowledge" : [ "Industrial Equipment Sales", "ISO 14001", "ISO 45001" ], "toolProficiency" : [ "SAP", "CRM" ], "communicationSkills" : "Clear and Effective Communication", "problemSolvingSkills" : "Problem Solving Skills", "qualificationsBasic" : "3 years related work experience, SAP proficiency, MS Applications", "qualificationsPreferred" : "Engineering graduates preferred, Product Familiarity a plus", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "At Konecranes, we believe that great customer experience is built on the people behind the Konecranes name. Everything we do, we do with passion and drive. We believe diversity drives business success and is the foundation for our growth. We welcome different backgrounds and skills that enrich our community and we promote a place where we can ALL be ourselves. This is what makes Konecranes a unique place to work. One of Konecranes core competitive advantages is its highly skilled, motivated and engaged employees. Our three core values – Putting Customer First, Doing The Right Things, Driving For Better and Winning Together – create a joint foundation for all Konecranes employees. They are the backbone of our company and guide our decisions and priorities. Konecranes values are a part of our identity and shown in our behavior – the values guide our leadership, operations, and activities. We are currently looking for a Business Support Administrator who is hands on in working with Industrial Equipment Sales Team, ensuring accuracy and efficiency in reporting and invoicing requirements. Business Area: Industrial Equipment Sales Position: Business Support Administrator Department: Sales Reporting Line: General Manager for IE Sales Location：Alabang Subordinates: 0 (Zero) Job Purpose: Perform preventive maintenance, inspections, corrective maintenance, retrofits, crane installation or commissioning. The activities that required by law to be conducted by competent persons would be done by qualified electrician and/or Lifting Machinery Inspectors (LMI) Main Responsibilities: * Processes Purchase Orders from Customers, including confirmation of NPWP, input of Sales Orders and budget allocations in SAP, completion of documentations and endorsement to Project Engineers, and issue sales contracts to Customers; * Issues invoicing requirements, such as downpayment processing, creation of credit/debit note, or other similar documents; * Review and reports status of standard metrics, such as monthly rate report, booking lists, sales staff activities, update and reconciliation of SIP and SAP data, and update on billing reports; * Check month end closing sales reports including project costs, and ensure warranty provisions are aligned with customer expectation and work scope; * Creates Customer Master for CRM and updating of records on forecasting; * And any other related tasks which may be assigned from time to time, in relation to the above mentioned * Awareness of ISO 14001 and 45001 standards ## Qualifications Skills, Knowledge & Competencies * SAP proficiency * MS Applications * Product Familiarity a plus * Clear and Effective Communication * Customer Focus * Problem Solving Skills Education : Bachelor’s Degree Holder, Engineering graduates preferred Experience : Minimum of at least 3 years related work experience. ## Additional Information Konecranes moves what matters . We are a global leader in material handling solutions, serving a broad range of customers across multiple industries. We consistently set the industry benchmark, from everyday improvements to the breakthroughs at moments that matter most, because we know we can always find a safer, more productive and sustainable way. That's why, with 16 000+ professionals in over 50 countries, we are trusted every day to lift, handle and move what the world needs. Konecranes is committed to ensuring that all employees and job applicants are treated fairly in an environment which is free from any form of discrimination.", "summaryDescription" : "Business Support Administrator at Konecranes. Skills: Sales Support, SAP, Customer Service. Process purchase orders. 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Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve. Our Commitment As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day. Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees. United States-North Carolina-Raleigh", "summaryDescription" : "Senior Administrative Project Coordinator - Architecture at HDR", "createdAt" : "2026-06-14T00:58:32.130", "lastUpdated" : "2026-06-15T10:28:35.633", "ingestTimestamp" : "2026-06-14T00:58:32.130", "mongoId" : "6a16291b58b93c861e959d8e", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 75000, "salaryAnnualMax" : 105000, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ "Microsoft Word", "Microsoft Excel" ], "skillCount" : 2, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Senior", "dataQualityScore" : 0.8888889, "_score" : 969.4646, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Architecture", "llmIndustryConfidence" : 0.85 }, { "id" : "6a2c6a9074d8ee00a090ca51", "title" : "Administrative Assistant", "company" : "Oruka Therapeutics", "industry" : "Biotech", "salary" : { "min" : 35.0, "max" : 50.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Waltham, Massachusetts, United States", "locations" : [ "Waltham", "Massachusetts", "United States" ], "timestamp" : "2026-06-15T03:16:44.757", "fingerprint" : "3f388e69fffc56f6b11ae89184076d94d28e67584555bccd1c45baab68647aa8", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/oruka/jobs/5255845008", "externalId" : "5255845008", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Waltham", "state" : "Massachusetts", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "42.3762385,-71.2355644" } ], "locationText" : "Waltham, Massachusetts, United States", "technicalSkills" : "Microsoft Office Suite, Google Workspace", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement" ], "hardSkillsList" : [ "Contract management", "Expense reporting", "Document management", "Record keeping", "Inventory management" ], "hardSkills" : [ { "name" : "Contract management", "level" : "intermediate" }, { "name" : "Expense reporting", "level" : "intermediate" }, { "name" : "Document management", "level" : "intermediate" }, { "name" : "Record keeping", "level" : "intermediate" }, { "name" : "Inventory management", "level" : "intermediate" } ], "majorSkills" : "Administrative support, Office operations, Meeting coordination", "majorSkillsList" : [ "Administrative support", "Office operations", "Meeting coordination" ], "coreResponsibilities" : "Manage complex calendars, Provide administrative support, Coordinate travel arrangements, Prepare expense reports, Facilitate contract requests, Manage purchase orders, Track and report spend, Support cross-functional projects, Engage externally with vendors, Assist with document management, Assist with compliance record keeping, Assist with meeting logistics, Maintain confidentiality, Serve as point of contact for office needs, Maintain professional office environment, Monitor inventory levels, Facilitate onboarding logistics, Support office events, Support team meetings, Support company gatherings", "teamCollaboration" : "Cross-functional projects; Internal teams", "domainKnowledge" : "Biologics; Chronic skin diseases; Plaque psoriasis; Dermatologic diseases; Inflammatory diseases", "domainList" : [ "biologics", "chronic-skin-diseases", "plaque-psoriasis", "dermatologic-diseases", "inflammatory-diseases" ], "domainSpecificKnowledge" : [ "Biologics", "Chronic skin diseases", "Plaque psoriasis", "Dermatologic diseases", "Inflammatory diseases" ], "toolProficiency" : [ "Microsoft Office", "Google Workspace" ], "continuousLearning" : "Professional growth; Development opportunities", "qualificationsBasic" : "Associate’s degree or equivalent, 3+ years administrative experience, Organizational skills, Excellent attention to detail, Ability to manage multiple priorities, Adapt to changing needs, Customer service mindset, Proficiency with calendar management, Proficiency with expense reporting tools, Proficiency with standard office software", "qualificationsPreferred" : "Experience in biotech, Experience in healthcare, Experience in fast-paced environment", "workSiteFlexibility" : "Hybrid", "rawDescription" : "About Us: Oruka Therapeutics (Nasdaq: ORKA) is developing novel biologics designed to set a new standard for the treatment of chronic skin diseases. Oruka’s mission is to offer patients suffering from chronic skin diseases like plaque psoriasis the greatest possible freedom from their condition by achieving high rates of complete disease clearance with dosing as infrequently as once or twice per year. Oruka is advancing a proprietary portfolio of potentially best-in-class antibodies that were engineered by Paragon Therapeutics and target the core mechanisms underlying plaque psoriasis and other dermatologic and inflammatory diseases. For more information, visit www.orukatx.com As we build our core team, we're seeking top talent in different functional areas who are not just looking for a job, but an opportunity to be part of something bigger. Someone who is passionate about making a difference and eager to contribute to establishing an engaged, inclusive, and positive company culture. Job Title: Administrative Assistant Location: Waltham, MA / Onsite presence 2-3 days per week required Role Overview: We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support daily business operations and help maintain an efficient, collaborative work environment. The Administrative Assistant will provide administrative and operational support across multiple functions, including executive scheduling, office management, meeting coordination, vendor management, and general administrative activities. This role is ideal for someone who thrives in a fast-paced, mission-driven environment and enjoys supporting a dynamic team. Key Responsibilities Administrative Support Proactively manage complex, multi-time-zone calendars and provide day-to-day administrative support to multiple team members Coordinate domestic and international travel arrangements including preparation and submission of expense reports in accordance with company policies Facilitate contract requests, contract amendments and the setup and management of POs in support of the R&D organization Track and report spend over time across key vendor POs Support cross-functional projects and administrative initiatives across clinical development, clinical operations and biometrics involving detailed tracking of data, and engaging externally with vendors as needed Assist with document management and compliance-related record keeping for the development organization Assist with internal and external meeting logistics and maintain confidentiality when handling sensitive company information. Office Operations Serve as the primary point of contact for office-related needs, equipment maintenance and vendor relationships while maintaining a professional office environment. Serve as the primary point of contact for vendors delivering office supplies and services, and monitor inventory levels Facilitate onboarding logistics for new employees in Waltham, including workspace preparation and coordination with internal teams Support office events, team meetings, and company gatherings ensuring maintenance of a professional office environment Education and Qualifications: Associate’s degree or equivalent and 3+ years of administrative experience, preferably in biotech, healthcare, or a fast-paced environment Strong organizational skills with excellent attention to detail Ability to manage multiple priorities and adapt to changing needs Customer service mindset Proficiency with calendar management, expense reporting tools, and standard office software (e.g., Microsoft Office Suite, Google Workspace) Strong communication and interpersonal skills Team player with a willingness to pitch in wherever needed Compensation: An appropriate financial package will be developed for the successful candidate to include a competitive base salary and equity, with a performance-related bonus opportunity. The anticipated salary range for candidates is $35.00/hour - $50.00/hour. The final salary offered to a successful candidate will be dependent on several factors that may include but are not limited to the type and length of experience within the job, type and length of experience within the industry, education, etc. Oruka is a multi-state employer and this salary range may not reflect positions that work in other states. We're looking forward to hearing how you can contribute to our team and mission. Join us in shaping the future of our company and making a real impact every day. Salary Range for the Role $35—$50 USD What We Offer: A chance to be part of a vibrant startup culture where your work can directly impact bringing new medicines to patients. Competitive salary and benefits package. A supportive and inclusive team environment where everyone is encouraged to bring their authentic selves to work. Opportunities for professional growth and development.", "summaryDescription" : "Administrative Assistant at Oruka Therapeutics. Skills: Administrative support, Office operations, Meeting coordination. Manage complex calendars. Provide administrative support", "postedDate" : "2026-06-13T20:10:45.028", "createdAt" : "2026-06-13T20:10:45.028", "lastUpdated" : "2026-06-15T03:16:44.757", "ingestTimestamp" : "2026-06-13T20:10:45.028", "mongoId" : "6a2c6a9074d8ee00a090ca51", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 72800, "salaryAnnualMax" : 104000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Contract management", "Expense reporting", "Document management", "Record keeping", "Inventory management", "Administrative support", "Office operations", "Meeting coordination", "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement", "Biologics", "Chronic skin diseases", "Plaque psoriasis", "Dermatologic diseases", "Inflammatory diseases", "Microsoft Office", "Google Workspace" ], "skillCount" : 21, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "_score" : 964.46686, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Biotech", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2a421574d8ee00a05cae9a", "title" : "Project Administrator", "company" : "Tarkett Sports", "industry" : "sports construction", "salary" : { "min" : 65000.0, "max" : 85000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Project Administrator in Fort Worth, TX, adjusted for mid-seniority and the construction industry." }, "location" : "United States, Georgetown (TX)", "locations" : [ "United States, Georgetown (TX)", "United States of America" ], "certifications" : [ "Procore Certification" ], "timestamp" : "2026-06-12T09:47:39.260", "fingerprint" : "2d622b9a7e7c299cca33531f04f6050365493303d3cd1f3a7d7666ef6ada4e34", "source" : "workday", "language" : "en", "applyUrl" : "https://tarkett.wd3.myworkdayjobs.com/Tarkett_Careers/job/United-States-Georgetown-TX/Project-Administrator_R2026060028-1", "externalId" : "R2026060028", "industryFunction" : { }, "locationPoint" : "-46.41842,168.36009", "structuredLocations" : [ { "city" : "Fort Worth", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "32.7531770,-97.3327459" }, { "city" : "San Antonio", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "29.4246002,-98.4951405" } ], "locationText" : "Fort Worth, Texas, United States; San Antonio, Texas, United States", "employmentType" : "FULL_TIME", "technicalSkills" : "Microsoft Excel", "professionalSkills" : [ "Project administration", "Subcontract administration", "Owner billing", "Documentation management", "Budget tracking", "Compliance tracking", "Financial reporting", "Contract execution", "Project controls", "Billing status tracking", "Retainage tracking", "Certified payroll compliance", "Project closeout" ], "hardSkillsList" : [ "Lien waiver tracking", "Certified payroll support" ], "hardSkills" : [ { "name" : "Lien waiver tracking", "level" : "intermediate" }, { "name" : "Certified payroll support", "level" : "intermediate" } ], "majorSkills" : "Project administration, Procore, Subcontract management, Owner billing", "majorSkillsList" : [ "Project administration", "Procore", "Subcontract management", "Owner billing" ], "coreResponsibilities" : "Own project-level administration, Keep subcontract commitments current, Keep owner billing on schedule, Keep compliance documentation complete, Keep Procore project records accurate, Set up new projects in Procore, Enter project budgets in Procore, Maintain project budgets in Procore, Coordinate with Accounting on Sage 100 job setup, Draft subcontracts, Issue subcontracts, Track subcontracts, Draft purchase orders, Issue purchase orders, Track purchase orders, Maintain executed subcontract files, Confirm insurance certificates on file, Confirm bonding requirements on file, Process subcontract change orders, Log subcontract change orders, Maintain change order log, Coordinate scope-of-work language, Coordinate contract values, Prepare monthly owner pay applications, Route pay applications for review, Set up Schedule of Values, Manage stored materials documentation, Track retainage by project, Track billing status across projects, Flag overbilling to PM, Flag underbilling to PM, Flag retainage release timing, Track and collect lien waivers, Ensure waivers are on file, Flag delinquent lien waivers, Flag missing lien waivers, Ensure insurance certificates remain current, Ensure bonding documentation remain current, Flag expirations, Flag non-compliance, Assist Accounting with certified payroll compliance, Coordinate with payroll team, Maintain certified payroll records, Maintain project documentation systems in Procore, Manage administrative closeout for projects, Coordinate with Accounting on final billing, Coordinate with Accounting on retainage release, Coordinate with Accounting on outstanding receivables, Coordinate with Accounting on Sage job close", "teamCollaboration" : "Coordination with Project Managers; Coordination with Controller; Coordination with Accounting; Coordination with Payroll team", "projectManagementSkills" : [ "Project administration", "Project controls" ], "domainKnowledge" : "Commercial construction; Construction accounting; Prevailing wage projects; Davis-Bacon; Texas prevailing wage; Public owner billing", "domainList" : [ "commercial-construction", "construction-accounting", "prevailing-wage-projects", "davis-bacon", "texas-prevailing-wage", "public-owner-billing" ], "domainSpecificKnowledge" : [ "Commercial construction", "Construction accounting", "Prevailing wage projects", "Davis-Bacon", "Texas prevailing wage", "Public owner billing" ], "toolProficiency" : [ "Procore", "Microsoft Excel", "Sage 100 Contractor" ], "documentationSkills" : "Documentation management; Compliance documentation; Certified payroll records; As-built records; Warranty documentation; O&M manuals", "continuousLearning" : "Learning & development program", "qualificationsBasic" : "3+ years project administration experience, 3+ years project coordinator experience, Proficiency in Procore, Experience preparing AIA G702/G703 pay applications, Working knowledge of subcontract administration, Working knowledge of PO administration, Experience with lien waiver tracking, Microsoft Excel proficiency, Manage multiple active projects", "qualificationsPreferred" : "Sage 100 Contractor experience, Familiarity with construction accounting systems, Experience with certified payroll, Familiarity with public owner billing, Procore Certification, Associate's degree, Bachelor's degree, Experience in sports construction, Experience in athletic surfaces, Experience in track and field projects", "remoteFriendly" : true, "workSiteFlexibility" : "Hybrid", "rawDescription" : "**Champion Your Future with Tarkett Sports!** Build your career with a **world leader in sports construction and surfacing.** We are seeking a Project Administrator to support our team at Tarkett Sports Construction. This role is based out of our Fort Worth or San Antonio, TX offices, reporting to the Director of Construction Operations, with dotted-line coordination with the Controller on financial reporting and compliance. The Project Administrator owns project-level administration for TSC-Texas construction projects — from contract execution through closeout — with a focus on Procore-based project controls, subcontract administration, owner billing, and documentation management. Born from an entrepreneurial spirit and driven to find better solutions, Tarkett Sports challenges the status quo and continues to change the game for athletes and facility owners — pioneering innovations that have reshaped entire industries. Our team is made up of the most experienced and knowledgeable experts in the field. From architectural design and full-scope construction to a comprehensive portfolio of industry-leading sports surfacing solutions, we lead with passion, pride, and purpose. Trusted at every level, from professional stadiums to local community venues, Tarkett Sports is at the surface of over 80,000 installations — highlighted by projects in the NFL, CFL, MLS, and at renowned NCAA Division I programs. Join the team behind renowned names like FieldTurf, Beynon Sports, ClassicCourt, GrassMaster, Tarkett Sports Indoor, and Tarkett Sports Construction. Help us build the next world-class venue. **What you’ll do:** The Project Administrator owns project-level administration across all active TSC-Texas projects. Working under the direction of the VP of Project Delivery and in close coordination with Project Managers, you will keep subcontract commitments current, owner billing on schedule, compliance documentation complete, and Procore project records accurate and accessible. **Project Setup & Procore Administration** * Set up new projects in Procore — prime contract, project budget, directory, document structure, and subcontractor access * Enter and maintain project budgets in Procore; ensure budget structure aligns with the estimate and is current throughout the project lifecycle * Coordinate with Accounting on Sage 100 job setup to ensure alignment between Procore project records and the accounting system **Subcontract & Purchase Order Management** * Draft, issue, and track subcontracts and purchase orders through the Procore Commitments module, based on scope and pricing approved by the Project Manager * Maintain executed subcontract and PO logs; confirm insurance certificates and bonding requirements are on file before notice to proceed * Process and log subcontract change orders approved by the Project Manager; maintain a current change order log for every active project * Coordinate with Project Managers on scope-of-work language and contract values prior to subcontract issuance **Owner Billing & Pay Applications** * Prepare monthly owner pay applications in AIA G702/G703 format or owner-specified format and route to the Project Manager for review and approval prior to owner submission * Set up and maintain Schedule of Values; manage stored materials documentation and retainage tracking by project * Track billing status across all active projects; flag overbilling, underbilling, and retainage release timing to the PM and Controller **Lien Waiver & Compliance Tracking** * Track and collect conditional and unconditional lien waivers from all subcontractors and suppliers for each pay period; ensure waivers are on file before payment release * Maintain a current lien waiver log by project; flag delinquent or missing waivers to the Project Manager and Controller * Ensure subcontractor insurance certificates and bonding documentation remain current throughout the project lifecycle; flag expirations and non-compliance **Certified Payroll Support** * Assist Accounting with certified payroll compliance on prevailing wage projects — Davis-Bacon and Texas state prevailing wage as applicable * Coordinate with the payroll team on craft classifications, fringe benefit documentation, and weekly WH-347 report submissions as needed * Maintain project-level certified payroll records to ensure files are complete and audit-ready; flag compliance issues to the Controller and PM immediately upon identification **Project Documentation & Closeout** * Maintain project documentation systems in Procore: RFIs, submittals, meeting minutes, daily logs, inspection reports, transmittals, and as-built records * Ensure documentation standards and filing systems are aligned with the Project Manager’s expectations and accessible to the project team * Manage administrative closeout for completed projects — final lien waivers, warranty documentation, O&M manuals, and Procore project archiving * Coordinate with Accounting on final billing, retainage release, outstanding receivables, and Sage job close at project completion **What you need for success:** The ideal candidate is detail-oriented, self-directed, and organized — someone who keeps project administration running without being asked and holds the line on documentation and compliance deadlines. * 3+ years of project administration or project coordinator experience in commercial construction * Proficiency in Procore — Commitments, Prime Contracts, Financial tools, and Documents modules * Demonstrated experience preparing or supporting AIA G702/G703 pay applications * Working knowledge of subcontract and PO administration from issuance through closeout * Experience with lien waiver tracking and management in a multi-project environment * Strong Microsoft Excel proficiency — budget tracking, billing logs, and compliance tracking * Ability to manage multiple active projects simultaneously and meet recurring deadlines without prompting **Preferred:** * Sage 100 Contractor experience or familiarity with construction accounting systems (Viewpoint, CMiC, or equivalent) * Experience with certified payroll on Davis-Bacon or state prevailing wage projects * Familiarity with public owner billing requirements — school districts, universities, or municipalities * Procore Certification — Financial Management or Project Management module * Associate or Bachelor’s degree in Construction Management, Accounting, Business, or related field * Experience in sports construction, athletic surfaces, or track and field projects **What you can expect:** * A culture built on teamwork, respect, and entrepreneurial spirit * Leadership that invests in your growth and career development * Opportunities to take on new challenges, cross-train, and expand your skillset * Recognition and rewards for your contributions and achievements * A fast-paced, sports-driven environment where your work makes an impact **Sounds like your kind of team?** If you’re ready to bring your passion and talent to a company that champions your future, we want to hear from you. Apply now and start your next chapter with a company that plays to win! **What We Offer** * Hybrid work option* * Benefits that go beyond the basics * Matching contribution retirement savings plan * Learning & development program * EAP program + family * Generous holiday schedule available *If applicable **Responsible Manufacturing – Protecting Our Planet for the Future** * EcoVadis Platinum Medal - recognizing top 1% global performance in sustainability excellence. * Goal Zero - commitment to diverting job site and manufacturing waste from landfill. * Industry-leading manufacturing systems certified to ISO 9001 (quality), ISO 14001 (environmental), and ISO 45001 (health & safety). * Leading recycling and material regeneration through two owned and operated facilities. **Who We Are:** Tarkett Sports is a world leader in sports construction and surfacing, providing architectural design, full-scope construction services, and a comprehensive portfolio of industry-leading sports surfacing solutions. Trusted by leading programs at every level, we're proud to deliver a seamless turnkey experience for our clients. * **Over 80,000 Installations Worldwide** * **Over 25 Years of Experience** * **Collection of Leading Solutions** * **One Answer for Your entire Facility** [ _https://tarkettsports.com/en-na_](https://tarkettsports.com/en-na) _Tarkett is an equal opportunity employer. We value diversity in backgrounds and in experiences and promote an inclusive workplace where all employees can perform at their best._", "summaryDescription" : "Project Administrator at Tarkett Sports. Skills: Project administration, Procore, Subcontract management, Owner billing. Own project-level administration. Keep subcontract commitments current", "postedDate" : "2026-06-09T14:07:40.120", "createdAt" : "2026-06-11T14:07:39.956", "lastUpdated" : "2026-06-12T09:47:39.260", "ingestTimestamp" : "2026-06-11T14:07:39.956", "mongoId" : "6a2a421574d8ee00a05cae9a", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "sourceUrl" : "https://tarkett.wd3.myworkdayjobs.com/Tarkett_Careers/job/United-States-Georgetown-TX/Project-Administrator_R2026060028-1", "salaryAnnualMin" : 65000, "salaryAnnualMax" : 85000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Lien waiver tracking", "Certified payroll support", "Project administration", "Procore", "Subcontract management", "Owner billing", "Subcontract administration", "Documentation management", "Budget tracking", "Compliance tracking", "Financial reporting", "Contract execution", "Project controls", "Billing status tracking", "Retainage tracking", "Certified payroll compliance", "Project closeout", "Commercial construction", "Construction accounting", "Prevailing wage projects", "Davis-Bacon", "Texas prevailing wage", "Public owner billing", "Procore Certification", "Microsoft Excel", "Sage 100 Contractor" ], "skillCount" : 26, "jobCategory" : "other", "seniorityLevel" : "mid", "dataQualityScore" : 0.8888889, "_score" : 962.8542, "daysOld" : 2, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "sports construction" }, { "id" : "6a2c79bb74d8ee00a0942af5", "title" : "Administrative Assistant", "company" : "Holder Construction", "industry" : "Real Estate", "salary" : { "min" : 47000.0, "max" : 65000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Administrative Assistant in Fort Wayne, IN, adjusted for mid-seniority and the construction industry." }, "location" : "Fort Wayne, IN", "locations" : [ "Fort Wayne", "IN" ], "timestamp" : "2026-06-15T09:45:38.796", "fingerprint" : "e39f4e09ad2b44288b127a4db19059a36730f3c9c7893490f215244f7a184527", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/holderconstruction/jobs/4266169009", "externalId" : "4266169009", "industryFunction" : { }, "structuredLocations" : [ { "workMode" : "onsite" } ], "locationText" : "", "employmentType" : "FULL_TIME", "technicalSkills" : "Microsoft Office Suite, Word, Excel, Outlook", "professionalSkills" : [ "Cost coding", "Record-keeping", "Expense categorization" ], "hardSkillsList" : [ "Accounts payable processing", "Invoice management", "Financial record maintenance" ], "hardSkills" : [ { "name" : "Accounts payable processing", "level" : "intermediate" }, { "name" : "Invoice management", "level" : "intermediate" }, { "name" : "Financial record maintenance", "level" : "intermediate" } ], "majorSkills" : "Accounts payable, Cost coding, Administrative support", "majorSkillsList" : [ "Accounts payable", "Cost coding", "Administrative support" ], "coreResponsibilities" : "Process vendor invoices, Manage vendor invoices, Ensure timely payments, Ensure accurate record-keeping, Code project costs, Track project costs, Record expenses, Categorize expenses, Liaise with vendors, Liaise with internal teams, Resolve invoicing queries, Resolve cost-related queries, Maintain financial records, Organize financial records, Provide administrative support", "teamCollaboration" : "Internal teams", "domainKnowledge" : "Construction industry", "domainList" : [ "construction-industry" ], "domainSpecificKnowledge" : [ "Construction industry" ], "toolProficiency" : [ "Microsoft Word", "Microsoft Excel", "Microsoft Outlook" ], "communicationSkills" : "Invoicing queries; Cost-related queries", "documentationSkills" : "Financial records documentation", "problemSolvingSkills" : "Resolve queries", "specialRequirements" : "Substance abuse testing, Background screening", "qualificationsBasic" : "Proven experience in administrative roles, Experience with accounts payable, Experience with cost coding, Organizational skills, Attention to detail, Proficiency in Microsoft Office Suite, Excellent communication skills, Excellent interpersonal skills, Ability to work independently, Ability to work as part of a team", "qualificationsPreferred" : "Familiarity with accounting software", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "ABOUT US Holder Construction is a nationally recognized leader in the construction industry, consistently ranked among the top firms on ENR’s Top 400 Contractors list. We are a performance-driven company that believes in rewarding excellence and investing in our people. Our structured career development program empowers associates to grow quickly into expanded roles and responsibilities based on merit. With operations throughout the United States, we offer a highly competitive compensation and benefits package, including: Annual bonus program Paid time off Health, dental, vision, and life insurance 401(k)-retirement plan Night and swing shift differential pay for select roles We are looking for an Administrative Assistant to join our Operations team in Fort Wayne, IN. This is a full-time, in-person position. Key Responsibilities Accounts Payable: Process and manage vendor invoices, ensuring timely payments and accurate record-keeping. Cost Coding: Accurately code and track project costs, ensuring all expenses are recorded and categorized correctly. Communication: Liaise with vendors and internal teams to resolve any invoicing or cost-related queries. Documentation: Maintain and organize financial records and documentation. Support: Provide administrative support to other departments as needed. Qualifications Required: Proven experience in administrative roles, preferably with a focus on accounts payable and cost coding. Strong organizational skills and attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Excellent communication and interpersonal skills. Ability to work independently and as part of a team. Preferred: Familiarity with accounting software. Holder is committed to Equal Opportunity Employment (EOE). Substance abuse testing and a background screening is a condition of employment and Holder Construction does not sponsor applicants for immigration status or benefits.", "summaryDescription" : "Administrative Assistant at Holder Construction. Skills: Accounts payable, Cost coding, Administrative support. Process vendor invoices. Manage vendor invoices", "postedDate" : "2026-06-14T08:46:27.414", "createdAt" : "2026-06-14T08:46:27.414", "lastUpdated" : "2026-06-15T09:45:38.796", "ingestTimestamp" : "2026-06-14T08:46:27.414", "mongoId" : "6a2c79bb74d8ee00a0942af5", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 47000, "salaryAnnualMax" : 65000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Accounts payable processing", "Invoice management", "Financial record maintenance", "Accounts payable", "Cost coding", "Administrative support", "Record-keeping", "Expense categorization", "Construction industry", "Microsoft Word", "Microsoft Excel", "Microsoft Outlook" ], "skillCount" : 12, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.8888889, "_score" : 962.06287, "daysOld" : 1, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Construction", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c674274d8ee00a0900afb", "title" : "Base Administrator", "company" : "Qantas Group", "industry" : "Airlines/Aviation", "salary" : { "min" : 85000.0, "max" : 115000.0, "currency" : "AUD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Mid-level Base Administrator in Sydney, Australia, adjusted for the Logistics industry and Qantas Group's size." }, "location" : "Sydney, New South Wales, Australia", "locations" : [ "Sydney", "New South Wales", "Australia" ], "timestamp" : "2026-06-15T13:32:42.720", "fingerprint" : "5925b98b06bd72ab0c99a0a7caa950a2ed62efb7d0df8e04d52a4cc0748f3a57", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/QantasGroup/6000000001150837-base-administrator", "externalId" : "6000000001150837", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Sydney", "state" : "New South Wales", "country" : "Australia", "continent" : "oc", "source" : "llm", "workMode" : "onsite", "geo" : "-33.8698439,151.2082848" } ], "locationText" : "Sydney, New South Wales, Australia", "employmentType" : "FULL_TIME", "experienceMinYears" : 2, "experienceMaxYears" : 5, "experienceLevel" : "mid", "technicalSkills" : "Microsoft Office, Workday, Power BI", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Operational metrics", "Resource planning", "Continuous improvement" ], "hardSkillsList" : [ "Ordering supplies", "Administrative support", "Course compliance checking", "Approval processes assistance" ], "hardSkills" : [ { "name" : "Ordering supplies", "level" : "intermediate" }, { "name" : "Administrative support", "level" : "intermediate" }, { "name" : "Course compliance checking", "level" : "intermediate" }, { "name" : "Approval processes assistance", "level" : "intermediate" } ], "majorSkills" : "Base operations support, Cabin crew support, Administrative support, Stakeholder relationships", "majorSkillsList" : [ "Base operations support", "Cabin crew support", "Administrative support", "Stakeholder relationships" ], "coreResponsibilities" : "Provide operational support, Provide people support, Act as first point contact, Respond to queries, Escalate issues, Order stationery, Order equipment, Order supplies, Maintain safety standards, Provide administrative support, Build relationships stakeholders, Assist checking course compliance, Contribute approval processes, Ensure smooth base operations, Support Cabin Crew wellbeing, Support Cabin Crew efficiency", "teamCollaboration" : "Cross-functional coordination; Stakeholder relationships; Thriving crew experience", "domainKnowledge" : "Aviation industry; Industrial agreements; Cabin Crew EBAs", "domainList" : [ "aviation-industry", "industrial-agreements", "cabin-crew-ebas" ], "domainSpecificKnowledge" : [ "Aviation industry", "Industrial agreements", "Cabin Crew EBAs" ], "toolProficiency" : [ "Microsoft Excel", "Microsoft Outlook", "Microsoft PowerPoint" ], "communicationSkills" : "Professional communication; Verbal communication; Written communication", "problemSolvingSkills" : "Proactive problem solve", "outcomesObjectives" : "Seamless coordination; Thriving crew experience; Smooth base operations; Support wellbeing efficiency", "qualificationsBasic" : "Office administration experience, Support roles experience, Clear communication skills, Professional communication skills, Verbal communication skills, Written communication skills, Stakeholder management skills, Build trusted relationships, High attention to detail, Excellent prioritisation skills, Time management skills, Sound understanding industrial agreements, Work autonomously, Proactive problem solve, Comfort supporting compliance checks, Comfort supporting approval processes, Organisational skills, Ability thrive fast-paced, Ability adapt quickly, Staying positive, Solutions-focused attitude", "qualificationsPreferred" : "Airline experience desirable, Airports experience desirable, Cabin Crew EBAs understanding preferred", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "We’re Jetstar. You may know us for our famous low fares, but did you also know that we’ve flown more than 400 million customers since we launched in Australia in 2004? In fact, each week we operate around 3,000 flights to nearly 40 destinations across Australia, New Zealand, Asia and the Pacific. We also operate a fleet of more than 80 aircraft, including state-of-the-art Airbus A320/21 NEO aircraft and the Airbus A320 family and Boeing 787-8s. Every day we enable more people to takeoff to more places, more often. Impressive numbers? What's even more impressive is the team of extraordinary people taking off together day in day out, flight after flight. Our people are the real jet stars! * Exciting opportunity to be the go-to support for Cabin Crew and base operations across NSW & WA * Together we’ll achieve seamless coordination, strong stakeholder relationships, and a thriving crew experience * Permanent, full-time opportunity working from Sydney Domestic Terminal Love travel and passionate about all things aviation? You’re in the right place. At Jetstar, you get to takeoff at work, and in life. As a team, we’re lucky we get to do both for a living – and we want you to be part of where we go next. Helping our teammates soar is what we’re all about. And with a new fleet of state-of-the-art aircraft, plus new routes being added, the sky’s the limit. Takeoff with your next opportunity As a Base Administrator you will provide day-to-day operational, and people support to the Regional Manager and Cabin Crew Development Managers across New South Wales and Western Australia. You’ll act as the first point of contact for Cabin Crew queries, responding in a timely and effective manner and escalating issues to the base leadership team when appropriate. Your role includes ordering stationery, equipment, and supplies across all ports to maintain safety standards, as well as providing varied administrative support as directed. You’ll build strong relationships with key stakeholders, assist in checking course compliance, and contribute to approval processes. This role is pivotal in ensuring smooth base operations and supporting the wellbeing and efficiency of our Cabin Crew. You’ll have: * Proven experience in office administration or similar support roles * Airline or airports experience is desirable * Clear and professional communication skills, both verbal and written, across all levels of the business * Strong stakeholder management skills and the ability build trusted relationships with diverse teams * High attention to detail, with excellent prioritisation and time management skills * A sound understanding of industrial agreements, ideally including Cabin Crew EBAs * Confidence to work autonomously and proactive solve problems * Comfort supporting compliance checks and approval processes * Strong organisational skills and the ability to thrive in a fast-paced, dynamic environment * Proficiency with Microsoft Office (Excel, Outlook, PowerPoint), Workday, and Power BI * The ability to adapt quickly to changing priorities while staying positive and solutions‑focused Your life at Jetstar is unlike any other Live the travel dream: You and your nominated travel companions can takeoff more with our famous Qantas Group Staff Travel discount. Make work feel like a holiday: Join a fun, driven team where work feels like a holiday. Our people take every opportunity to takeoff together and find ways to help their teammates soar. There’s a place for everyone at Jetstar: For us, travel and meeting new people go hand in hand. We invite our people to get involved in various Employee Network Groups that play an important role in creating our inclusive and supportive culture that we are fiercely proud of. We believe that teams with a diversity of ideas and experiences are more creative, innovative and solve problems quickly. We welcome applications from anyone who wants to takeoff with us. If you have support or access requirements, just reach out and let us know what you need. We’re Jetstar. Let’s takeoff together. We can’t wait to hear from you. Applications close Monday 22 June, 2026.", "summaryDescription" : "Base Administrator at Qantas Group. Skills: Base operations support, Cabin crew support, Administrative support, Stakeholder relationships. Provide operational support. Provide people support", "postedDate" : "2026-06-12T05:31:26.000", "createdAt" : "2026-06-14T07:31:11.651", "lastUpdated" : "2026-06-15T13:32:42.720", "ingestTimestamp" : "2026-06-14T07:31:11.651", "mongoId" : "6a2c674274d8ee00a0900afb", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "75k-100k", "hasSalary" : false, "allSkills" : [ "Ordering supplies", "Administrative support", "Course compliance checking", "Approval processes assistance", "Base operations support", "Cabin crew support", "Stakeholder relationships", "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Operational metrics", "Resource planning", "Continuous improvement", "Aviation industry", "Industrial agreements", "Cabin Crew EBAs", "Microsoft Excel", "Microsoft Outlook", "Microsoft PowerPoint" ], "skillCount" : 20, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 1.0, "_score" : 961.52747, "daysOld" : 3, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Logistics", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c79bb74d8ee00a0942af3", "title" : "Administrative Assistant", "company" : "Holder Construction", "industry" : "Real Estate", "salary" : { "min" : 48000.0, "max" : 65000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Administrative Assistant in Mooresville, NC, adjusted for mid-seniority and the construction industry." }, "location" : "Mooresville, IN", "locations" : [ "Mooresville", "IN" ], "timestamp" : "2026-06-15T09:36:09.015", "fingerprint" : "545cb4f50593accefa6635a5ad9e07b3bb4a1a3cb73cd7213b273fb800403810", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/holderconstruction/jobs/4266172009", "externalId" : "4266172009", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Mooresville", "state" : "Indiana", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "39.6128243,-86.3741600" } ], "locationText" : "Mooresville, Indiana, United States", "employmentType" : "FULL_TIME", "technicalSkills" : "Microsoft Office Suite", "professionalSkills" : [ "Cost coding", "Record-keeping" ], "hardSkillsList" : [ "Accounts payable", "Cost coding" ], "hardSkills" : [ { "name" : "Accounts payable", "level" : "intermediate" }, { "name" : "Cost coding", "level" : "intermediate" } ], "majorSkills" : "Accounts payable, Cost coding, Administrative support", "majorSkillsList" : [ "Accounts payable", "Cost coding", "Administrative support" ], "coreResponsibilities" : "Process vendor invoices, Manage vendor invoices, Ensure timely payments, Ensure accurate record-keeping, Code project costs, Track project costs, Record expenses, Categorize expenses, Liaise with vendors, Liaise with internal teams, Resolve invoicing queries, Resolve cost-related queries, Maintain financial records, Organize financial records, Maintain documentation, Organize documentation, Provide administrative support", "teamCollaboration" : "Internal teams", "domainKnowledge" : "Construction industry", "domainList" : [ "construction-industry" ], "domainSpecificKnowledge" : [ "Construction industry" ], "toolProficiency" : [ "Microsoft Word", "Microsoft Excel", "Microsoft Outlook" ], "communicationSkills" : "Interpersonal skills", "documentationSkills" : "Financial records; Documentation", "specialRequirements" : "Substance abuse testing, Background screening", "qualificationsBasic" : "Proven experience in administrative roles, Experience with accounts payable, Experience with cost coding, Organizational skills, Attention to detail, Proficiency in Microsoft Office Suite, Excellent communication skills, Excellent interpersonal skills, Ability to work independently, Ability to work as part of a team", "qualificationsPreferred" : "Familiarity with accounting software", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "ABOUT US Holder Construction is a nationally recognized leader in the construction industry, consistently ranked among the top firms on ENR’s Top 400 Contractors list. We are a performance-driven company that believes in rewarding excellence and investing in our people. Our structured career development program empowers associates to grow quickly into expanded roles and responsibilities based on merit. With operations throughout the United States, we offer a highly competitive compensation and benefits package, including: Annual bonus program Paid time off Health, dental, vision, and life insurance 401(k)-retirement plan Night and swing shift differential pay for select roles We are looking for an Administrative Assistant to join our Operations team in Indianapolis, IN. This is a full-time, in-person position. Key Responsibilities Accounts Payable: Process and manage vendor invoices, ensuring timely payments and accurate record-keeping. Cost Coding: Accurately code and track project costs, ensuring all expenses are recorded and categorized correctly. Communication: Liaise with vendors and internal teams to resolve any invoicing or cost-related queries. Documentation: Maintain and organize financial records and documentation. Support: Provide administrative support to other departments as needed. Qualifications Required: Proven experience in administrative roles, preferably with a focus on accounts payable and cost coding. Strong organizational skills and attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Excellent communication and interpersonal skills. Ability to work independently and as part of a team. Preferred: Familiarity with accounting software. Holder is committed to Equal Opportunity Employment (EOE). Substance abuse testing and a background screening is a condition of employment and Holder Construction does not sponsor applicants for immigration status or benefits.", "summaryDescription" : "Administrative Assistant at Holder Construction. Skills: Accounts payable, Cost coding, Administrative support. Process vendor invoices. Manage vendor invoices", "postedDate" : "2026-06-14T03:01:42.318", "createdAt" : "2026-06-14T03:01:42.318", "lastUpdated" : "2026-06-15T09:36:09.015", "ingestTimestamp" : "2026-06-14T03:01:42.318", "mongoId" : "6a2c79bb74d8ee00a0942af3", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 48000, "salaryAnnualMax" : 65000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Accounts payable", "Cost coding", "Administrative support", "Record-keeping", "Construction industry", "Microsoft Word", "Microsoft Excel", "Microsoft Outlook" ], "skillCount" : 8, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.8888889, "_score" : 959.32635, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Construction", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c6ba374d8ee00a0913b6b", "title" : "Financial Administrator", "company" : "Gallup", "salary" : { "min" : 26.0, "max" : 28.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Omaha Riverfront", "locations" : [ "Omaha Riverfront" ], "timestamp" : "2026-06-15T05:17:01.363", "fingerprint" : "49966f68984ff922cdbd00317aa7a992028fe1fc1cebc8f412a07ae23e63ff46", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/gallup/jobs/4215724009", "externalId" : "4215724009", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Omaha", "state" : "Nebraska", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "41.2587459,-95.9383758" } ], "locationText" : "Omaha, Nebraska, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "experienceMinYears" : 2, "technicalSkills" : "Excel", "professionalSkills" : [ "Contract analysis", "Data validation", "Financial terms translation", "Financial principles application" ], "hardSkillsList" : [ "Contract data entry", "Financial data analysis", "Billing structure review" ], "softSkillsList" : [ "Analytical thinking", "Problem-solving", "Goal-oriented", "Credible communication" ], "hardSkills" : [ { "name" : "Contract data entry", "level" : "intermediate" }, { "name" : "Financial data analysis", "level" : "intermediate" }, { "name" : "Billing structure review", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Analytical thinking" }, { "name" : "Problem-solving" }, { "name" : "Goal-oriented" }, { "name" : "Credible communication" } ], "majorSkills" : "Contract administration, Financial analysis, Client support", "majorSkillsList" : [ "Contract administration", "Financial analysis", "Client support" ], "coreResponsibilities" : "Enter client sales agreements, Maintain client registrations, Review contract data, Interpret contract data, Validate financial accuracy, Identify inconsistencies, Guide client teams, Collaborate with internal teams, Ensure order accuracy, Ensure contract compliance, Execute interactions, Monitor contract statuses, Monitor financial data, Evaluate discrepancies, Determine root causes, Implement resolutions", "teamCollaboration" : "Client teams; Internal teams; Clients", "domainKnowledge" : "Financial instruments; Regulatory frameworks; Risk methodologies; Quantitative skills", "domainList" : [ "financial-instruments", "regulatory-frameworks", "risk-methodologies", "quantitative-skills" ], "domainSpecificKnowledge" : [ "Financial instruments", "Regulatory frameworks", "Risk methodologies", "Quantitative skills" ], "toolProficiency" : [ "Excel" ], "communicationSkills" : "Clear communication; Explain financial information", "continuousLearning" : "Embrace new tools; Embrace systems; Embrace improvements", "problemSolvingSkills" : "Thoughtful problem-solving; Root cause analysis", "specialRequirements" : "On-site 3 days/week, Eligibility to work in U.S, No visa sponsorship", "outcomesObjectives" : "Deliver accurate results; Strengthen trust with clients; Strengthen trust with teams; Improve service efficiency", "qualificationsBasic" : "Bachelor's degree required, 2+ years finance experience, 2+ years Excel experience, Time-sensitive work management, Financial accuracy demonstrated", "qualificationsPreferred" : "2+ years professional Excel experience", "remoteFriendly" : true, "workSiteFlexibility" : "Hybrid", "rawDescription" : "Investigate. Analyze. Resolve. Achieve. As a financial administrator at Gallup, you’ll bring clarity and precision to the financial details that sustain our client partnerships and operational excellence. You’ll transform complex contract data into accurate, reliable records that enable seamless service delivery. Through disciplined analysis and thoughtful problem-solving, you’ll help protect the integrity of our agreements while strengthening trust with both clients and internal teams. What You’ll Do Accurately enter and maintain client sales agreements and registrations based on contract specifications, ensuring completeness and compliance Review and interpret contract data to validate financial accuracy and identify inconsistencies across client records Guide client teams through contract updates and order modifications with clear, timely communication Collaborate with internal teams and clients to ensure each order is accurate, each contract compliant and every interaction executed without disruption Monitor contract statuses and financial data against deadlines and key milestones Evaluate discrepancies, determine root causes and implement effective resolutions with a sense of urgency Translate complex financial terms into clear, actionable language Apply financial principles to review and validate contract terms and billing structures Adapt to evolving systems and process enhancements that improve service and efficiency Who We Want Disciplined executors who take ownership of their work and consistently deliver accurate results in high-volume environments Analytical thinkers who evaluate information carefully, connect details to broader business impact and make sound judgments Decisive problem-solvers who move issues forward with confidence while maintaining precision Goal-oriented professionals who manage competing priorities with focus and follow through to completion Credible communicators who explain financial information clearly and build confidence with stakeholders Collaborative partners who strengthen team performance through reliability and shared accountability Curious learners who embrace new tools, systems and improvements that enhance client support What You Need Bachelor's degree required At least two years of experience, including internships and classroom work, in finance, accounting or a related field required Demonstrated ability to manage time-sensitive work with strong financial accuracy required At least two years of professional experience using Excel preferred A commitment to working on-site at Gallup's Omaha office at least three days per week required Eligibility to work in the U. S. required; this position is not eligible for employment visa sponsorship What You’ll Experience Mission-driven work: Make a meaningful difference in the world with your unique contributions, commitment to service and exceptional outcomes. An empowering culture:Collaborate with smart, passionate people who love what they do and welcome your ideas, perspectives and experiences. Learning and development: Grow in your career as we invest in what you do best, encourage curiosity and create an environment where it’s safe — and expected — to challenge the status quo. Brand strength, startup energy: Thrive in an innovative environment backed by a trusted brand. A vibrant workplace: Enjoy an on-site cafeteria, fitness center, federal credit union and state-of-the-art child development center, all on a beautiful downtown Omaha campus along the Missouri River. About Gallup At Gallup, we change the world, one client at a time, through extraordinary analytics and advice on everything important facing humankind. Learn more about our work and life at Gallup. Gallup offers a robust benefits package that includes medical, dental, vision, life and other insurance options; a fully vested 401(k) retirement savings plan with company matching; an employee stock ownership program; family-building benefits; an employee assistance program; and various reimbursements and activities that enhance our associates’ wellbeing. We also offer an estimated hourly range of $26.50-$28.50 for this role. Hourly pay is based on a variety of factors, including an individual’s education, experience and skills. Gallup is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation, gender identity, or any other legally protected basis, in accordance with applicable law. To review Gallup’s Privacy Statement, please click this link: https://www.gallup.com/privacy. This privacy policy is meant to help you understand what information we collect, why we collect it, and how you can update, manage and delete your information. Your application and the information you provide will be processed and stored in the United States. #LI-Hybrid #LI-KR1", "summaryDescription" : "Financial Administrator at Gallup. Skills: Contract administration, Financial analysis, Client support. Enter client sales agreements. Maintain client registrations", "postedDate" : "2026-06-14T02:51:33.431", "createdAt" : "2026-06-14T02:51:33.431", "lastUpdated" : "2026-06-15T05:17:01.363", "ingestTimestamp" : "2026-06-14T02:51:33.431", "mongoId" : "6a2c6ba374d8ee00a0913b6b", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 54080, "salaryAnnualMax" : 58240, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Contract data entry", "Financial data analysis", "Billing structure review", "Analytical thinking", "Problem-solving", "Goal-oriented", "Credible communication", "Contract administration", "Financial analysis", "Client support", "Contract analysis", "Data validation", "Financial terms translation", "Financial principles application", "Financial instruments", "Regulatory frameworks", "Risk methodologies", "Quantitative skills", "Excel" ], "skillCount" : 19, "jobCategory" : "finance", "jobSubcategory" : "accounting", "seniorityLevel" : "Junior", "dataQualityScore" : 0.8888889, "_score" : 959.2261, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Market Research", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2ca88d74d8ee00a09c3eb8", "title" : "CLINIC RECEPTION & ADMINISTRATIVE SUPPORT", "company" : "Genea", "industry" : "Hospital And Health Care", "salary" : { "min" : 58500.0, "max" : 77500.0, "currency" : "AUD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Mid-level Clinic Reception & Administrative Support role in Bondi Junction, Australia, adjusted for the healthcare industry." }, "location" : "Bondi Junction, NSW, Australia", "locations" : [ "Bondi Junction", "NSW", "Australia" ], "timestamp" : "2026-06-15T06:53:00.567", "fingerprint" : "9861531353eeb6c8403c95223e37b9f4fe62361eafebf359b7e4d227dd1c46fc", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/Genea/744000131830286-clinic-reception-administrative-support", "externalId" : "744000131830286", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Bondi Junction", "state" : "New South Wales", "country" : "Australia", "continent" : "oc", "source" : "llm", "workMode" : "onsite", "geo" : "-33.8930034,151.2501228" } ], "locationText" : "Bondi Junction, New South Wales, Australia", "employmentType" : "FULL_TIME", "experienceLevel" : "not-applicable", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning" ], "hardSkillsList" : [ "File management", "Referral processing" ], "hardSkills" : [ { "name" : "File management", "level" : "intermediate" }, { "name" : "Referral processing", "level" : "intermediate" } ], "majorSkills" : "Patient reception, Administrative support, Clinic operations", "majorSkillsList" : [ "Patient reception", "Administrative support", "Clinic operations" ], "coreResponsibilities" : "Welcome patients, Manage pathology forms, Support patients, Confirm onboarding documentation, Upload faxes, Forward records, Process referrals, Follow-up via phone, Follow-up via email, Perform admin tasks, Support nursing teams, Support counselling teams, Support dietician teams", "teamCollaboration" : "Clinical team coordination; Work with Practice Manager", "domainKnowledge" : "Fertility practice operations", "domainList" : [ "fertility-practice-operations" ], "domainSpecificKnowledge" : [ "Fertility practice operations" ], "communicationSkills" : "Interpersonal skills", "documentationSkills" : "Patient file management", "continuousLearning" : "Ongoing education opportunities; Internal development; Conference opportunities", "qualificationsBasic" : "Previous admin role experience", "qualificationsPreferred" : "Medical admin experience, Allied health admin experience, Customer-facing admin experience", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Flow Fertility with Genea is a specialist fertility practice led by Professor Gavin Sacks, dedicated to providing the very best personalised fertility care to people trying to build their families. Based in Bondi Junction and backed by the resources of Genea, we leave no stone unturned for our patients — and we're looking for someone who brings that same commitment to every interaction. This is a varied support role at the heart of a small, close-knit clinic. You'll work alongside the Practice Manager to keep things running smoothly — from welcoming patients at reception to managing files, coordinating with the clinical team, and making sure every patient feels in good hands. WHAT YOU'LL BE DOING • Reception & patient welcome — meeting and greeting patients, managing pathology forms, and supporting patients when the PA is unavailable • Patient file management — confirming onboarding documentation, uploading faxes, forwarding records to Medical Records, and processing Genea referrals • Practice Manager support — phone and email follow-up, admin tasks, and supporting nursing, counselling, and dietician teams as needed ## Qualifications WHAT WE'RE LOOKING FOR • A people-first approach — patients come to us at a significant time in their lives, and how we make them feel matters • Strong communication and interpersonal skills — comfortable working alongside doctors, nurses, counsellors, and external stakeholders • Good organisational skills and attention to detail — able to prioritise a varied workload in a busy clinic environment • Previous experience in a medical, allied health, or customer-facing admin role is highly regarded ## Additional Information Our staff tell us it is the people they work with that makes them stay. That, and our exceptional success rates. It is pretty special working for one of Australia's leading Fertility clinics. And what's in it for you? We know it's important to look after our staff, so Genea offers a number of perks including; * Glow - Our online recognition and rewards portal. Access discounts at over 350+ retailers as well as accessing recipes, fitness classes and mindfulness sessions * Learning and development – Ongoing opportunities for continuous education through Education Days, internal development, conference opportunities and companywide initiatives * Certified Family Friendly workplace 2025/26 Genea is committed to providing a workplace that is diverse, equitable and inclusive. It is important to us that our hiring process is accessible and open to all, we welcome applications from Indigenous Australians, people with disability, people from diverse cultural and linguistic backgrounds, mature age workers and LGBTIQA+ people. Please contact our recruitment team ([hrrecruit@genea.com.au](mailto:hrrecruit@genea.com.au)) if we can help with any reasonable adjustments to enable you to participate in the job application process", "summaryDescription" : "CLINIC RECEPTION & ADMINISTRATIVE SUPPORT at Genea. Skills: Patient reception, Administrative support, Clinic operations. Welcome patients. Manage pathology forms", "postedDate" : "2026-06-12T07:31:52.000", "createdAt" : "2026-06-14T00:43:49.295", "lastUpdated" : "2026-06-15T06:53:00.567", "ingestTimestamp" : "2026-06-14T00:43:49.295", "mongoId" : "6a2ca88d74d8ee00a09c3eb8", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "50k-75k", "hasSalary" : false, "allSkills" : [ "File management", "Referral processing", "Patient reception", "Administrative support", "Clinic operations", "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Fertility practice operations" ], "skillCount" : 11, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 1.0, "_score" : 952.10657, "daysOld" : 2, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2caec474d8ee00a09d59af", "title" : "CLINIC RECEPTION & ADMINISTRATIVE SUPPORT", "company" : "Genea", "industry" : "Hospital And Health Care", "salary" : { "min" : 58500.0, "max" : 76500.0, "currency" : "AUD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "The estimated salary is based on the Australian market baseline for a Mid-level Clinic Reception & Administrative Support role in Bondi Junction, adjusted for the healthcare industry." }, "location" : "Bondi Junction, NSW, Australia", "locations" : [ "Bondi Junction", "NSW", "Australia" ], "timestamp" : "2026-06-15T09:04:48.177", "fingerprint" : "e0afac0904f413ebd01310174fc10b02ad0cc0b28d8801383cc880db1f5acfa7", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/Genea/744000131830286-clinic-reception-administrative-support", "externalId" : "744000131830286", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Bondi Junction", "state" : "New South Wales", "country" : "Australia", "continent" : "oc", "source" : "llm", "workMode" : "onsite", "geo" : "-33.8930034,151.2501228" } ], "locationText" : "Bondi Junction, New South Wales, Australia", "employmentType" : "FULL_TIME", "experienceLevel" : "not-applicable", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Operational metrics", "Resource planning", "Continuous improvement" ], "hardSkillsList" : [ "File management", "Referral processing" ], "hardSkills" : [ { "name" : "File management", "level" : "intermediate" }, { "name" : "Referral processing", "level" : "intermediate" } ], "majorSkills" : "Patient reception, Administrative support, Clinic operations", "majorSkillsList" : [ "Patient reception", "Administrative support", "Clinic operations" ], "coreResponsibilities" : "Welcome patients at reception, Manage pathology forms, Support patients when PA unavailable, Confirm onboarding documentation, Upload faxes, Forward records to Medical Records, Process Genea referrals, Follow up via phone and email, Perform admin tasks, Support nursing teams, Support counselling teams, Support dietician teams", "teamCollaboration" : "Coordinating with clinical team; Working alongside Practice Manager; Working alongside doctors; Working alongside nurses; Working alongside counsellors; Working alongside external stakeholders", "domainKnowledge" : "Fertility practice operations", "domainList" : [ "fertility-practice-operations" ], "domainSpecificKnowledge" : [ "Fertility practice operations" ], "documentationSkills" : "Patient file management", "continuousLearning" : "Ongoing opportunities for continuous education; Education Days; Internal development; Conference opportunities; Companywide initiatives", "qualificationsBasic" : "Previous experience in a medical, allied health, or customer-facing admin role", "qualificationsPreferred" : "People-first approach, Communication and interpersonal skills, Good organisational skills, Attention to detail", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Flow Fertility with Genea is a specialist fertility practice led by Professor Gavin Sacks, dedicated to providing the very best personalised fertility care to people trying to build their families. Based in Bondi Junction and backed by the resources of Genea, we leave no stone unturned for our patients — and we're looking for someone who brings that same commitment to every interaction. This is a varied support role at the heart of a small, close-knit clinic. You'll work alongside the Practice Manager to keep things running smoothly — from welcoming patients at reception to managing files, coordinating with the clinical team, and making sure every patient feels in good hands. WHAT YOU'LL BE DOING • Reception & patient welcome — meeting and greeting patients, managing pathology forms, and supporting patients when the PA is unavailable • Patient file management — confirming onboarding documentation, uploading faxes, forwarding records to Medical Records, and processing Genea referrals • Practice Manager support — phone and email follow-up, admin tasks, and supporting nursing, counselling, and dietician teams as needed ## Qualifications WHAT WE'RE LOOKING FOR • A people-first approach — patients come to us at a significant time in their lives, and how we make them feel matters • Strong communication and interpersonal skills — comfortable working alongside doctors, nurses, counsellors, and external stakeholders • Good organisational skills and attention to detail — able to prioritise a varied workload in a busy clinic environment • Previous experience in a medical, allied health, or customer-facing admin role is highly regarded ## Additional Information Our staff tell us it is the people they work with that makes them stay. That, and our exceptional success rates. It is pretty special working for one of Australia's leading Fertility clinics. And what's in it for you? We know it's important to look after our staff, so Genea offers a number of perks including; * Glow - Our online recognition and rewards portal. Access discounts at over 350+ retailers as well as accessing recipes, fitness classes and mindfulness sessions * Learning and development – Ongoing opportunities for continuous education through Education Days, internal development, conference opportunities and companywide initiatives * Certified Family Friendly workplace 2025/26 Genea is committed to providing a workplace that is diverse, equitable and inclusive. It is important to us that our hiring process is accessible and open to all, we welcome applications from Indigenous Australians, people with disability, people from diverse cultural and linguistic backgrounds, mature age workers and LGBTIQA+ people. Please contact our recruitment team ([hrrecruit@genea.com.au](mailto:hrrecruit@genea.com.au)) if we can help with any reasonable adjustments to enable you to participate in the job application process", "summaryDescription" : "CLINIC RECEPTION & ADMINISTRATIVE SUPPORT at Genea. Skills: Patient reception, Administrative support, Clinic operations. Welcome patients at reception. Manage pathology forms", "postedDate" : "2026-06-12T07:31:52.000", "createdAt" : "2026-06-14T04:59:15.945", "lastUpdated" : "2026-06-15T09:04:48.177", "ingestTimestamp" : "2026-06-14T04:59:15.945", "mongoId" : "6a2caec474d8ee00a09d59af", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "50k-75k", "hasSalary" : false, "allSkills" : [ "File management", "Referral processing", "Patient reception", "Administrative support", "Clinic operations", "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Operational metrics", "Resource planning", "Continuous improvement", "Fertility practice operations" ], "skillCount" : 13, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 1.0, "_score" : 951.28284, "daysOld" : 3, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c7bea74d8ee00a094b98e", "title" : "Administrative Assistant", "company" : "StepStone Group", "industry" : "Consulting", "salary" : { "min" : 35000.0, "max" : 48000.0, "currency" : "GBP", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Administrative Assistant in London, UK, adjusted for mid-seniority and the finance industry." }, "location" : "London, United Kingdom", "locations" : [ "London", "United Kingdom" ], "timestamp" : "2026-06-15T08:43:37.823", "fingerprint" : "98f2aeafb0d5654a5395fca25f812bce241349228d8935d3555d0ba7988262c0", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://www.stepstonegroup.com/current-opportunities/?gh_jid=7992227", "externalId" : "7992227", "industryFunction" : { }, "structuredLocations" : [ { "city" : "London", "country" : "United Kingdom", "continent" : "eu", "source" : "llm", "workMode" : "onsite", "geo" : "51.5074456,-0.1277653" } ], "locationText" : "London, United Kingdom", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Operational metrics", "Resource planning", "Continuous improvement" ], "hardSkillsList" : [ "Expense reporting", "Travel planning", "Meeting coordination", "Proofreading", "Editing" ], "hardSkills" : [ { "name" : "Expense reporting", "level" : "intermediate" }, { "name" : "Travel planning", "level" : "intermediate" }, { "name" : "Meeting coordination", "level" : "intermediate" }, { "name" : "Proofreading", "level" : "intermediate" }, { "name" : "Editing", "level" : "intermediate" } ], "majorSkills" : "Administrative support, Calendar management, Communication", "majorSkillsList" : [ "Administrative support", "Calendar management", "Communication" ], "coreResponsibilities" : "Monitor calendars and emails, Draft and edit correspondence, Track executive meetings and follow-ups, Handle travel logistics, Support event logistics, Prepare expense reports, Anticipate calendar issues, Schedule complex meetings, Assist with off-site meetings, Support colleagues and team projects, Maintain confidentiality, Assist guests with office support", "teamCollaboration" : "Support colleagues; Assist with team projects; Act as a team player", "domainKnowledge" : "StepStone Group policies; Financial environment", "domainList" : [ "stepstone-group-policies", "financial-environment" ], "domainSpecificKnowledge" : [ "StepStone Group policies", "Financial environment" ], "communicationSkills" : "Clear communication; Effective communication", "documentationSkills" : "Document finalization", "problemSolvingSkills" : "Problem solving", "qualificationsBasic" : "3-5 years' professional experience, Ability to manage confidential information, Ability to manage multiple tasks, Ability to work collaboratively, Ability to perform general office duties, Ability to work in a fast-paced environment, Ability to think 'outside of the box'", "qualificationsPreferred" : "College degree preferred", "remoteFriendly" : false, "rawDescription" : "We are global private markets specialists delivering tailored investment solutions, advisory services, and impactful, data driven insights to the world’s investors. Leveraging the power of our platform and our peerless intelligence across sectors, strategies, and geographies, we help identify the advantages and the answers our clients need to succeed. Position Overview The Administrative Assistant of StepStone Group will provide essential administrative support mainly to the Business Development team, while also providing administrative support to another smaller team(s). to executives and teams, helping ensure smooth daily operations in a fast-paced financial environment. The Administrative Assistant should demonstrate strong attention to detail, can work both independently and with others, manage time efficiently, communicate clearly, and understand colleagues’ needs. The Administrative Assistant will work with both appointed executives and assist the General Administrative team on an as needed basis. Responsibilities Monitor heavy and fluctuating calendars, high volume of e-mails, and flow of communication. Compose, draft, proof, edit, and finalize correspondence including e-mail and other documents. Track Executives' meetings, as well as necessary follow-ups Familiarity with StepStone Groups policies as outlined in the handbook and on-line, including but not limited to, travel, personal stock, IT, and record retention. Handle planning logistics for domestic and international trips using the Firm's contracted travel agency; provide detailed itineraries, agendas, directions, visas and passport renewals. Support activities related to roadshows, events and AGMs, including coordination and logistical support. Prepare expense reports in timely manner ensuring accuracy and submitting in accordance with Firm policy. Monitor executive's calendars and anticipate where problems might arise regarding calendar, meeting preparation, needs of executives involved, requests for meetings; communicate potential and/or confirmed changes to parties involved immediately. Schedule and coordinate complex meetings and executive events requiring detailed logistics handling and problem solving, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available, coordinate hospitality services as needed; assist with various StepStone Group off-site meetings as requested in an upbeat and professional manner. Contribute to a positive and productive work environment by supporting colleagues and assisting with team projects as needed. Act in discreet and professional manner with others; sensitivity to the confidential nature of the Firm's business and consistently uphold such confidences and use this information only in the course of performing your job for StepStone Group. Act as a team player, including taking on additional tasks to support colleagues and the Firm and offering to help before being asked; give credit where credit is due. Contribute your talents and efforts to a productive, pleasant, and safe working environment. Assist StepStone Group guests with general office support and reservations (travel, dinner, and local transportation, etc.). Requirements A minimum of 3 -5 years' professional experience; college degree preferred. Ability to manage highly sensitive, confidential information with complete discretion. Demonstrates good judgement; skilled at developing and maintaining relationships representing StepStone Group in a professional manner. Ability to manage multiple tasks and prioritize effectively in a fast-paced environment. Strong attention to detail. Sense of urgency; ability to work in a fast-paced, dynamic environment and flexible attitude when responding to changes. Self-motivated; proactively identify areas for improvement to better streamline team workflow; can think 'outside of the box.' Excellent verbal and written communication skills; presents ideas clearly and communicate openly and effectively with team; facilitate multi-directional information flow. Ability to work collaboratively as part of a team. Ability to perform general office duties including printing, binding and ability to upload meeting materials to iPads. Capable of working in a way that reflects the Firm's core values and principles. Technically proficient; using Microsoft Office Suite: Word, Excel, PowerPoint, and Outlook Benefits Discretionary bonus based on individual and team performance. At StepStone, we believe that our people are our most important asset and crucial to our success. We are an Equal Opportunity Employer that strives to create an environment that empowers our employees and allows them to be heard, regardless of title or tenure. Our organizational community features multiple Employment Resource Groups as well as mentorship programs to enhance the employee experience for all. As an Equal Opportunity Employer, StepStone does not discriminate on the basis of race, creed, color, religion, sex, national origin, citizenship status, age, disability, marital status, sexual orientation, gender identity, gender expression, genetic information or any other characteristic protected by law. Candidates must be at least 18 years old to apply. Developing People at StepStone", "summaryDescription" : "Administrative Assistant at StepStone Group. Skills: Administrative support, Calendar management, Communication. Monitor calendars and emails. Draft and edit correspondence", "postedDate" : "2026-06-14T08:58:08.056", "createdAt" : "2026-06-14T08:58:08.056", "lastUpdated" : "2026-06-15T08:43:37.823", "ingestTimestamp" : "2026-06-14T08:58:08.056", "mongoId" : "6a2c7bea74d8ee00a094b98e", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "30k-50k", "hasSalary" : false, "allSkills" : [ "Expense reporting", "Travel planning", "Meeting coordination", "Proofreading", "Editing", "Administrative support", "Calendar management", "Communication", "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Operational metrics", "Resource planning", "Continuous improvement", "StepStone Group policies", "Financial environment" ], "skillCount" : 17, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "_score" : 950.75714, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Finance", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2d58ea74d8ee00a0b87a7a", "title" : "Sales Administrator", "company" : "Minor Figures", "industry" : "Food & Beverage", "salary" : { "max" : 30000.0, "currency" : "GBP", "frequency" : "yearly", "is_estimated" : false }, "location" : "London, GB", "locations" : [ "London", "GB" ], "timestamp" : "2026-06-15T09:08:54.046", "fingerprint" : "22e56dfd811d2ede0215ae3bedeaaa10868865810409a6187c38122108f73f4f", "source" : "personio", "language" : "en", "applyUrl" : "https://minor-figures.jobs.personio.de/job/2650358", "externalId" : "2650358", "industryFunction" : { }, "structuredLocations" : [ { "city" : "London", "country" : "United Kingdom", "continent" : "eu", "source" : "llm", "workMode" : "hybrid", "geo" : "51.5074456,-0.1277653" } ], "locationText" : "London, United Kingdom", "employmentType" : "FULL_TIME", "professionalSkills" : [ "Sales support", "Customer service", "Order processing", "Administrative support" ], "hardSkillsList" : [ "New 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"intermediate" }, { "name" : "Customer pricing", "level" : "intermediate" }, { "name" : "Promotional information", "level" : "intermediate" }, { "name" : "Product information", "level" : "intermediate" }, { "name" : "Amazon administrative requirements", "level" : "intermediate" }, { "name" : "ECommerce administrative requirements", "level" : "intermediate" }, { "name" : "Customer queries", "level" : "intermediate" }, { "name" : "Customer complaints", "level" : "intermediate" }, { "name" : "Issue resolution", "level" : "intermediate" }, { "name" : "Sales trackers", "level" : "intermediate" }, { "name" : "Promotional schedules", "level" : "intermediate" }, { "name" : "Reporting documents", "level" : "intermediate" }, { "name" : "Customer presentations", "level" : "intermediate" }, { "name" : "Sales materials", "level" : "intermediate" }, { "name" : "Customer portals", "level" : "intermediate" }, { "name" : "Sample requests", "level" : "intermediate" }, { "name" : "Customer onboarding", "level" : "intermediate" }, { "name" : "Account administration", "level" : "intermediate" }, { "name" : "Promotional spend records", "level" : "intermediate" }, { "name" : "Invoices", "level" : "intermediate" }, { "name" : "Customer agreements", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Organised" }, { "name" : "Dependable" } ], "majorSkills" : "Sales administration, Customer relationship management, FMCG sales support", "majorSkillsList" : [ "Sales administration", "Customer relationship management", "FMCG sales support" ], "coreResponsibilities" : "Support sales team, Complete new line forms, Manage customer set-up documentation, Manage product listing paperwork, Coordinate promotional submissions, Coordinate promotional forms, Coordinate retailer activity calendars, Maintain customer pricing, Maintain promotional information, Maintain product information, Assist with Amazon administrative requirements, Assist with eCommerce administrative requirements, Support customer queries, Support customer complaints, Support issue resolution, Ensure smooth order processing, Ensure customer service, Manage internal sales trackers, Manage promotional schedules, Manage reporting documents, Support customer presentations, Support sales materials, Monitor customer portals, Complete actions within deadlines, Assist with sample requests, Assist with customer onboarding, Assist with account administration, Maintain promotional spend records, Maintain invoices, Maintain customer agreements, Provide general administrative support", "teamCollaboration" : "Across departments; Internal relationships", "domainKnowledge" : "FMCG; Food & drink; Consumer goods; Retail", "domainList" : [ "fmcg", "food-drink", "consumer-goods", "retail" ], "domainSpecificKnowledge" : [ "FMCG", "Food & drink", "Consumer goods", "Retail" ], "toolProficiency" : [ "Microsoft Excel", "Microsoft PowerPoint", "Microsoft Office" ], "communicationSkills" : "Written communication; Verbal communication", "continuousLearning" : "Opportunity to grow", "specialRequirements" : "Based in East London office, Minimum twice a week in office", "qualificationsBasic" : "Sales Administrator experience, Commercial Administrator experience, Sales Support role experience, Microsoft Excel skills, Microsoft PowerPoint skills, Microsoft Office skills", "qualificationsPreferred" : "FMCG industry experience, Food & drink industry experience, Consumer goods industry experience, Retail industry experience, Retailer portals experience, Customer systems experience, Amazon Vendor Central experience, Amazon Seller Central experience", "remoteFriendly" : true, "workSiteFlexibility" : "Hybrid", "rawDescription" : "ABOUT US Since launching in 2014 with the creation of the first shelf-stable cold brew, Minor Figures has focused on creating innovative, plant-based products for a more delicious future. Our signature Barista Oat range can be found on the bar at over 10,000 independent coffee shops around the world and our full lineup of products can be found in thousands of stores across 4 continents. Minor Figures has been B Corp Certified since 2022. We have big plans for the future of MF. As we continue to grow at a rapid pace, we want to welcome curious, free-spirited, bold thinkers to help us continue to create and evolve. We value individuality and a team made up of people who bring a diverse range of experiences and perspectives to the table. If you share our love for the unexpected and you want every day you spend at work to be a chance to flex your creativity and test-drive your maddest ideas, we’d love to hear from you. SALARY BANDING Salary up to £30,000 depending on experience Hybrid/flexible working options Opportunity to grow within a fast-paced FMCG business Supportive and collaborative team culture ABOUT THE ROLE We are looking for a highly organised and proactive Sales Administrator to support our growing commercial team across Grocery, Amazon, Wholesale, Foodservice, and On-Trade channels. This is a fast-paced FMCG environment where attention to detail, strong communication skills, and the ability to manage multiple priorities are essential. The role will play a critical part in supporting the wider sales team, ensuring customer requirements are met accurately and on time, and helping deliver excellent service across all channels. The ideal candidate will be commercially aware, confident working with retailer systems and administrative processes, and comfortable managing a broad range of sales support tasks. Experience within FMCG, food & drink, or consumer goods would be highly advantageous. WHAT YOU’LL BE RESPONSIBLE FOR Support the sales team across Grocery, Amazon, Wholesale, Foodservice, and On-Trade accounts Complete and manage new line forms, customer set-up documentation, and product listing paperwork Coordinate promotional submissions, promotional forms, and retailer activity calendars Maintain accurate customer pricing, promotional, and product information Assist with Amazon and eCommerce administrative requirements, including portal updates and product content management Support with customer queries, complaints, and issue resolution, ensuring a professional and timely response Work closely with supply chain, finance, and operations teams to ensure smooth order processing and customer service Manage and update internal sales trackers, promotional schedules, and reporting documents Support the preparation of customer presentations, meetings, and sales materials Monitor customer portals and ensure actions are completed within deadlines Assist with sample requests, customer onboarding, and account administration Maintain accurate records of promotional spend, invoices, and customer agreements Provide general administrative support to the wider commercial team ABOUT YOUR TEAM ABOUT YOU Skills & Experience Previous experience in a Sales Administrator, Commercial Administrator, or Sales Support role FMCG, food & drink, consumer goods, or retail industry experience preferred Strong organisational skills with excellent attention to detail Ability to manage multiple tasks and work to tight deadlines Confident communicator with strong written and verbal communication skills Good commercial awareness and customer-focused mindset Strong Microsoft Excel, PowerPoint, and Office skills Experience using retailer portals or customer systems is advantageous Experience with Amazon Vendor/Seller Central would be beneficial but not essential Ability to work collaboratively across departments and build strong internal relationships What We’re Looking For A proactive “can-do” attitude Someone who enjoys working in a fast-moving commercial environment A highly dependable and organised team player Comfortable balancing detail-oriented admin with customer-facing communication Eager to learn and develop within a growing commercial business WHAT’S IN IT FOR YOU We realise that a job is more than just the take home salary each month. So what are you really getting? And, as part of the Minor Figures team, you’ll have the opportunity to invest in the business, with the option to buy shares in the company at an agreed price. Having skin in the game and really contributing to our success. Because it’s you and us all that do make this all happen. But of course, we look after you in the other ways that you’d expect: 25 days of annual leave + bank holidays. Up to 5 days annual leave rollover to the following year 1 additional day off to protest, volunteer, attend a demonstration EquipsMe Health Insurance Free membership for you and your family on the ‘Calm’ app Parental Leave Policy Pension scheme NEST Everyone has options for shares in the company Plenty of coffee and oat m*lk! YAY! Vegan lunch & snacks when you are in the office Staff discount 30% off on all orders Cycle to work scheme Parking permit available with HR YOUR COMMITMENT You’ll be based out of our office in East London (E17) twice a week minimum on your team's anchor days. The hours of work are 9am - 5.30pm. OUR COMMITMENT TO DIVERSITY, EQUITY AND INCLUSION At Minor Figures everyone is welcome. We are committed to cultivating and maintaining a culture that is inclusive and diverse. We celebrate differences and continually support all members of our company to be proud of who they are. In recruiting for our team, we pride ourselves on equal employment opportunities regardless of gender, sex, age, disability, race, religion, sexuality or social class. We hire the best people based on an evaluation of their abilities and effectiveness, nothing else. WHAT’S NEXT You’re sold? Are you ready to hit send? Submit a CV and any supporting documents to us & tell us why you want to work with us at Minor Figures. Just a heads up, we’re not a traditional team of recruiters and hiring managers. We want to see the human version of you, not just the black & white copy. Our need to find great people needs to be met with a fun and positive recruitment journey, so tell us more about you, however the heck you want. Required qualifications FOR RECRUITMENT AGENCIES: We value the impact & work recruitment agencies have & do. We have people that have worked within & relied heavily on the support of agencies in their career. That said however, we’d really appreciate it if we didn’t receive any unsolicited or out of the blue applications.", "summaryDescription" : "Sales Administrator at Minor Figures. Skills: Sales administration, Customer relationship management, FMCG sales support. Support sales team. Complete new line forms", "createdAt" : "2026-06-14T06:54:59.202", "lastUpdated" : "2026-06-15T09:08:54.046", "ingestTimestamp" : "2026-06-14T06:54:59.202", "mongoId" : "6a2d58ea74d8ee00a0b87a7a", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "hasSalary" : false, "allSkills" : [ "New line forms", "Customer set-up documentation", "Product listing paperwork", "Promotional submissions", "Retailer activity calendars", "Customer pricing", "Promotional information", "Product information", "Amazon administrative requirements", "ECommerce administrative requirements", "Customer queries", "Customer complaints", "Issue resolution", "Sales trackers", "Promotional schedules", "Reporting documents", "Customer presentations", "Sales materials", "Customer portals", "Sample requests", "Customer onboarding", "Account administration", "Promotional spend records", "Invoices", "Customer agreements", "Organised", "Dependable", "Sales administration", "Customer relationship management", "FMCG sales support", "Sales support", "Customer service", "Order processing", "Administrative support", "FMCG", "Food & drink", "Consumer goods", "Retail", "Microsoft Excel", "Microsoft PowerPoint", "Microsoft Office" ], "skillCount" : 41, "jobCategory" : "sales", "jobSubcategory" : "revenue", "seniorityLevel" : "Mid", "dataQualityScore" : 0.6666667, "_score" : 946.37195, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Food & Beverage", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2a7d0a74d8ee00a0666916", "title" : "IT Administrator", "company" : "TENEX", "industry" : "G&A", "salary" : { "min" : 75000.0, "max" : 105000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for IT Administrator in Overland Park, USA, adjusted for mid-seniority and the cybersecurity industry." }, "location" : "Kansas City, MO SOC", "locations" : [ "Kansas City, MO SOC" ], "timestamp" : "2026-06-14T19:25:22.550", "fingerprint" : "37bc58b549ee8af84e94f18f19e780e3933cb2cfe568fb55eaea9e2df8b6b355", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/tenex/62f56136-9acb-4300-b6bc-3641ce8931f8/application", "externalId" : "62f56136-9acb-4300-b6bc-3641ce8931f8", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Overland Park", "state" : "Kansas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "38.9742502,-94.6851702" } ], "locationText" : "Overland Park, Kansas, United States", "employmentType" : "FULL_TIME", "technicalSkills" : "Google Workspace, Google Cloud Platform, Google Cloud Identity, ZTNA, MDM, EDR, SentinelOne, TCP/IP, DNS, Routing, Switching, VPNs, Firewalls, SIEM, Google SecOps, Splunk, Microsoft Sentinel, Vulnerability scanners, GCP, AWS, Azure, CI/CD pipelines, Infrastructure as Code, Python, PowerShell", "professionalSkills" : [ "Security engineering", "Automation", "Orchestration" ], "hardSkillsList" : [ "Identity management", "Network security", "Cloud security", "DevOps concepts", "Scripting", "API integration", "Automated workflows" ], "softSkillsList" : [ "Problem-solving", "Methodical approach", "Continuous improvement" ], "hardSkills" : [ { "name" : "Identity management", "level" : "intermediate" }, { "name" : "Network security", "level" : "intermediate" }, { "name" : "Cloud security", "level" : "intermediate" }, { "name" : "DevOps concepts", "level" : "intermediate" }, { "name" : "Scripting", "level" : "intermediate" }, { "name" : "API integration", "level" : "intermediate" }, { "name" : "Automated workflows", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Problem-solving" }, { "name" : "Methodical approach" }, { "name" : "Continuous improvement" } ], "majorSkills" : "IT Administration, Security Engineering, Automation", "majorSkillsList" : [ "IT Administration", "Security Engineering", "Automation" ], "coreResponsibilities" : "Administer IT systems, Monitor IT systems, Optimize IT systems, Manage identity systems, Ensure secure operation of Google Workspace, Ensure high availability of systems, Ensure performance of systems, Ensure security of systems, Perform regular backups, Provide technical support, Troubleshoot IT issues, Troubleshoot security issues, Maintain security tools, Contribute to security policies, Support system hardening efforts, Champion DevOps integration, Build configuration-as-code capabilities, Leverage APIs to integrate services, Develop automated workflows, Implement automated workflows", "teamCollaboration" : "Cross-functional teams", "domainKnowledge" : "Cybersecurity; AI-native MDR; Cloud security principles; DevOps concepts; Network security concepts", "domainList" : [ "cybersecurity", "ai-native-mdr", "cloud-security-principles", "devops-concepts", "network-security-concepts" ], "domainSpecificKnowledge" : [ "Cybersecurity", "AI-native MDR", "Cloud security principles", "DevOps concepts", "Network security concepts" ], "toolProficiency" : [ "Google Workspace", "Google Cloud Platform", "Google Cloud Identity", "ZTNA", "MDM", "EDR", "SentinelOne", "Firewalls", "SIEM", "Google SecOps", "Splunk", "Microsoft Sentinel", "Vulnerability scanners" ], "communicationSkills" : "Articulate technical concepts", "problemSolvingSkills" : "Problem-solving; Troubleshooting", "specialRequirements" : "4 days onsite", "qualificationsBasic" : "3+ years of IT administration experience, Expert proficiency in Google Workspace administration, Expert proficiency in Google Cloud Platform, Expert proficiency in Google Cloud Identity, Hands-on experience with ZTNA, Hands-on experience with MDM, Hands-on experience with EDR solutions, Hands-on experience with network security concepts, Experience configuring security tools, Experience managing security tools, Experience troubleshooting security tools, Solid understanding of cloud security principles, Solid understanding of best practices across major cloud providers, Familiarity with DevOps concepts, Scripting skills for automation", "qualificationsPreferred" : "Experience with SOAR platforms, Familiarity with compliance frameworks, Passion for cybersecurity trends", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "COMPANY OVERVIEW: TENEX is an AI-native, automation-first, built-for-scale Managed Detection and Response (MDR) provider. We are a force multiplier for defenders, helping organizations enhance their cybersecurity posture through advanced threat detection, rapid response, and continuous protection. Our team is composed of industry experts with deep experience in cybersecurity, automation and AI-driven solutions. Backed by leading investors, we are rapidly growing and seeking top talent to join our mission of revolutionizing the AI-Native MDR landscape. We’re a fast growing startup backed by industry experts and top tier investors led by Crosspoint Capital Partners and also backed by Shield Capital, DTCP (formerly Deutsche Telekom Capital Partners), Deepwork Capital, and the Florida Opportunity Fund. Seed round led by Andreessen Horowitz (a16z). As an early employee, you’ll play a meaningful role in defining and building our culture. Get in on the ground floor. We’re a small but well-funded team that just raised a substantial round – joining now comes with limited risk and unlimited upside. Culture is one of the most important things at TENEX.AI http://TENEX.AI—explore our culture deck at culture.tenex.ai http://culture.tenex.ai to witness how we embody it, prioritizing the irreplaceable collaboration and community of in-person work. This role will require 4 days onsite in Overland Park, KS. The Opportunity: We're looking for a highly motivated and skilled IT Administrator to join our dynamic team. This pivotal role is perfect for an IT administrator with a strong foundational understanding of security, eager to evolve into a full-fledged security specialist. You'll play a crucial role in safeguarding our entire IT infrastructure and digital assets, including those of our valued customers. You will be designing, implementing, and optimizing cutting-edge security controls and building out robust security capabilities from the ground up. You'll be instrumental in ensuring seamless IT operations while proactively strengthening TENEX's and our customers’ security posture against an ever-evolving threat landscape through robust engineering practices and intelligent automation. What You'll Do: IT Systems & Network Administration: - Administer, monitor, and optimize a wide range of essential IT systems, including communication platforms, various cloud environments (e.g., Google Cloud Platform), and other critical IT technologies. - Manage and maintain core identity systems (e.g., Google Identity) and ensure the secure and efficient operation of our Google Workspace environment. - Ensure high availability, performance, and security of all managed systems through proactive monitoring, configuration management, and regular backups. - Provide expert-level technical support and troubleshooting for complex IT and security issues, escalating to specialized teams when necessary. Operations & Maintenance: - Maintain a diverse suite of security tools and technologies, including next-generation firewalls, Endpoint Detection and Response (EDR) solutions, Security Information and Event Management (SIEM) systems, Multi-Factor Authentication (MFA), and Zero Trust Network Access (ZTNA) solutions. - Contribute to the support development and enforcement of robust security policies, standards, and procedures across the organization. - Support system hardening efforts for operating systems, applications, and network devices to minimize attack surfaces and enhance resilience. DevOps Security Integration & Automation: - Champion the integration of the DevOps lifecycle, helping to build and mature our \"configuration-as-code\" capabilities. - Leverage APIs to integrate various services with IT systems, enabling advanced automation and improved security orchestration. - Develop and implement automated workflows to streamline IT operations, improve efficiency, and reduce manual intervention. Requirements Experience: A minimum of 3+ years of progressive experience in IT administration Technical Skills: - Expert proficiency in Google Workspace administration, Google Cloud Platform, and identity management solutions (e.g., Google Cloud Identity). - Hands-on experience with ZTNA, Mobile Device Management (MDM), EDR solutions (e.g., SentinelOne), and network security concepts (TCP/IP, DNS, routing, switching, VPNs). - Demonstrated experience in configuring, managing, and troubleshooting security tools such as firewalls, SIEM platforms (e.g., Google SecOps, Splunk, Microsoft Sentinel), and vulnerability scanners. - Solid understanding of cloud security principles and best practices across major cloud providers (GCP, AWS, Azure). - Familiarity with DevOps concepts including CI/CD pipelines, Infrastructure as Code (IaC), and secure coding practices. - Strong scripting skills (e.g., Python, PowerShell) for automation, API integration, data analysis, and custom tool development are highly desirable and critical for this role. Soft Skills: - Exceptional problem-solving abilities with a methodical approach to complex technical challenges. - Outstanding written and verbal communication skills, capable of clearly articulating technical concepts to both technical and non-technical audiences. - Strong collaboration skills and a proven ability to work effectively within cross-functional teams. - Proactive and self-driven with a keen eye for detail and a steadfast commitment to security best practices and continuous improvement. Bonus Points If You Have: - Experience with Security Orchestration, Automation, and Response (SOAR) platforms. - Familiarity with compliance frameworks (e.g., ISO 27001, NIST, SOC 2). - A passion for staying up-to-date with the latest cybersecurity trends and emerging threats. Why Join TENEX? - Impactful Work: Be at the forefront of securing our organization and our customers, making a tangible difference every day. - Growth & Development: This role offers a unique opportunity to grow your IT administration skills into advanced security engineering, with a clear path for career progression. - Innovative Environment: Work with cutting-edge technologies and contribute to building out advanced security capabilities. - Collaborative Culture: Join a supportive and highly skilled team where your contributions are valued, and continuous learning is encouraged. - Competitive Compensation: We offer a comprehensive salary and benefits package designed to attract and retain top talent. Ready to help us build a more secure future? Apply now! We're excited to see how your skills and passion can contribute to our mission.", "summaryDescription" : "IT Administrator at TENEX. Skills: IT Administration, Security Engineering, Automation. Administer IT systems. Monitor IT systems", "postedDate" : "2026-06-11T22:52:34.486", "createdAt" : "2026-06-11T22:52:34.486", "lastUpdated" : "2026-06-14T19:25:22.550", "ingestTimestamp" : "2026-06-11T22:52:34.486", "mongoId" : "6a2a7d0a74d8ee00a0666916", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 75000, "salaryAnnualMax" : 105000, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ "Identity management", "Network security", "Cloud security", "DevOps concepts", "Scripting", "API integration", "Automated workflows", "Problem-solving", "Methodical approach", "Continuous improvement", "IT Administration", "Security Engineering", "Automation", "Security engineering", "Orchestration", "Cybersecurity", "AI-native MDR", "Cloud security principles", "Network security concepts", "Google Workspace", "Google Cloud Platform", "Google Cloud Identity", "ZTNA", "MDM", "EDR", "SentinelOne", "Firewalls", "SIEM", "Google SecOps", "Splunk", "Microsoft Sentinel", "Vulnerability scanners" ], "skillCount" : 32, "jobCategory" : "other", "jobSubcategory" : "g&a", "dataQualityScore" : 0.8888889, "_score" : 940.32135, "daysOld" : 2, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Cybersecurity" }, { "id" : "6a2c7b3874d8ee00a0948dda", "title" : "Live Experience Administrator", "company" : "Sony Music Global", "industry" : "Media", "salary" : { "min" : 28500.0, "max" : 37000.0, "currency" : "GBP", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an entry-level Live Experience Administrator in London, UK, adjusted for the media industry and company size." }, "location" : "Europe, United Kingdom, London", "locations" : [ "Europe", "United Kingdom", "London" ], "timestamp" : "2026-06-15T07:06:13.208", "fingerprint" : "727d6ac6837ed542bc6fe368aa9bcbaeb34bf8cc58874d5eafe44351cc648969", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/sonymusicentertainment/jobs/8586109002", "externalId" : "8586109002", "industryFunction" : { }, "structuredLocations" : [ { "city" : "London", "country" : "United Kingdom", "continent" : "eu", "source" : "llm", "workMode" : "onsite", "geo" : "51.5074456,-0.1277653" } ], "locationText" : "London, United Kingdom", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Operational metrics", "Resource planning", "Continuous improvement" ], "hardSkillsList" : [ "Budget setting", "Budget amendments", "Cost tracking", "Revenue tracking", "Secondary income forecasting" ], "hardSkills" : [ { "name" : "Budget setting", "level" : "intermediate" }, { "name" : "Budget amendments", "level" : "intermediate" }, { "name" : "Cost tracking", "level" : "intermediate" }, { "name" : "Revenue tracking", "level" : "intermediate" }, { "name" : "Secondary income forecasting", "level" : "intermediate" } ], "majorSkills" : "Project support, Ticketing, Financial support", "majorSkillsList" : [ "Project support", "Ticketing", "Financial support" ], "coreResponsibilities" : "Co-ordinate diary liaison, Arrange Senior Management Team meetings, Assist in circulating meeting agendas, Attend SMT meetings, Take minutes, Take action notes, Follow up on task completion, Support research for new projects, Set up booking processes, Proofread booking processes, Monitor booking processes, Set up sales reports, Update sales reports, Circulate sales reports, Support customer service, Support financial management, Assist with management of secondary income", "teamCollaboration" : "Internal stakeholders; External stakeholders; Partner network", "projectManagementSkills" : [ "Project support" ], "domainKnowledge" : "Live experiences; Location-based experiences", "domainList" : [ "live-experiences", "location-based-experiences" ], "domainSpecificKnowledge" : [ "Live experiences", "Location-based experiences" ], "communicationSkills" : "Verbal communication; Written communication", "continuousLearning" : "Professional growth; Professional development", "innovationCreativity" : "Evolve experiences", "specialRequirements" : "At least 18 years of age", "qualificationsBasic" : "Excellent literacy skills, Excellent numeracy skills, Exceptional accuracy, Attention to detail", "qualificationsPreferred" : "Experience in events industry", "remoteFriendly" : false, "workSiteFlexibility" : "Flexible", "rawDescription" : "RG Live is looking for a highly organised and motivated individual to join our growing Live Experiences team. This role offers the opportunity to support the delivery and expansion of large-scale event formats, from light trails to immersive location-based experiences across global markets. You’ll play a central role in keeping projects running smoothly while contributing to the evolution of exciting, audience-facing experiences. The role involves assisting management across the commercial delivery of projects, leading on administrative tasks for the team, and maintaining effective communication within the organisation and across its partner network. Experience is not required in the events industry specifically, but the role needs someone with a genuine willingness to engage and be part of an exciting and committed team. What you'll do: Project Support Co-ordinate diary liaison with multiple internal and external stakeholders, arranging Senior Management Team (SMT) meetings & assisting in circulating meeting agendas. Attend SMT meetings either virtually, or on location where required, taking minutes and action notes, and regularly follow up on task completion. Support the wider team with development research for new projects and territories. Ticketing Setting up and proofreading booking processes ahead of on sale(s), with ongoing monitoring throughout the year. Setting up and / or updating of and circulating of sales reports. Support wider team / ticket agents in customer service responsibilities. Financial Support Support financial management of projects, inclusive of: Budget Setting. Budget Amendments. Cost and Revenue Account Tracking. Secondary Income Forecasting and / or tracking. Assist with management of secondary income across the portfolio. Any other reasonable task as might be required by the role, to support the Live Experience and Ticketing teams. Who you are: Well-organised, excellent at multi-tasking and prioritising, and deadline focused with a flexible approach. Excellent literacy skills with a proven ability to communicate, both verbally and in writing. Excellent numeracy skills with exceptional accuracy and attention to detail. Motivated, proactive and demonstrates initiative, drive, and commitment to achieve objectives. Uses interpersonal skills to establish excellent rapport and working relationships. What we give you: You join a vibrant global community with the opportunity to channel your passion every day A modern office environment designed for you, empowering you to bring your best Investment in your professional growth and development enabling you to thrive in our vibrant community The space to accelerate progress, positively disrupt and create what happens next We give you the platform to champion positive change, with the opportunity to contribute to our social impact, diversity, equity and inclusion initiatives Equal Opportunities As an active part of a culturally and socially diverse society, Sony Music’s aim is that our workforce is diverse and inclusive. Sony Music is an equal opportunity employer and supports workforce diversity. We employ, retain, promote and otherwise treat all employees and job applicants according to their merit, qualifications, competence and talent. We apply this policy without regard to any individual’s sex, race, religion, origin, age, sexual orientation, marital status, medical condition or disability. Privacy Policy Please click here to read our privacy policy before beginning the application process as you will need to agree to the terms of the policy before submitting your information. Please note that applicants must be at least 18 years of age.", "summaryDescription" : "Live Experience Administrator at Sony Music Global. Skills: Project support, Ticketing, Financial support. Co-ordinate diary liaison. 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Provide procedural guidance to junior staff and coordinate with other assistants to ensure smooth administrative operations.", "toolProficiency" : [ "Microsoft Office Suite" ], "communicationSkills" : "oral communication; written communication", "documentationSkills" : "document preparation; proofreading; editing", "problemSolvingSkills" : "process improvement; workflow efficiency", "specialRequirements" : "Incumbent is expected to work under minimum supervision, exercise considerable initiative, sound judgment, and utmost discretion. Only candidates currently residing in the Washington DC metro area will be considered.", "outcomesObjectives" : "Contribute to the development of procedures that improve workflow efficiency. Ensure administrative coverage in the Front Office and provide support during absences or periods of increased workload.", "qualificationsBasic" : "High school diploma or equivalent, supplemented by a minimum of six (6) years of relevant experience. External candidates must have had at least two (2) of the six required years of experience in a lead role.", "qualificationsPreferred" : "Proven ability to manage a complex and demanding workload, work under pressure, meet short deadlines, handle multiple tasks, and balance overlapping requests. Excellent interpersonal and communications skills. First-class organizational skills. Flexibility regarding working hours.", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Work for the IMF. Work for the World. The Communications Department (COM) is recruiting an experienced and seasoned administrative coordinator who thrives in a fast-paced environment. The selected candidate will support a Deputy Director and other B-level staff (Senior Managers) in the Front Office. COM is the IMF’s center for strategic communication. It develops and coordinates the Fund’s external and internal communications strategy, shapes key messages, and advises Management and staff on how best to convey those messages. The Department also monitors and responds to what is being said and written about the institution, both inside and outside the Fund. The Front Office in the Communications Department defines and implements the overall strategy for the department, manages human resources and the budget, meets departmental business needs, and provides oversight of Front Office staff, divisions, and intra-departmental teams. It also leads interactions with Management and the Executive Board and develops networks inside and outside the Fund. **Duties and Responsibilities:** The selected candidate will support a Deputy Director and other senior staff in the Front Office and will perform a wide variety of administrative duties, including, but not limited to, the following: **Calendar, Scheduling, and Travel Coordination** * Organize and manage complex schedules; maintain calendars of appointments; manage departmental email groups (including new requests and updates) as needed and make travel arrangements. * Handle mission-related queries; provide administrative and logistical support for mission teams before and after missions, in coordination with other related offices as necessary; and provide extensive guidance to junior coordinators on Travel Information Management System (TIMS) entries. **Document Preparation and Communications Support** * Prepare briefing materials; format memos for management and other documents; draft documents by integrating text, tables, and charts from multiple sources and software applications; proofread and edit documents on behalf of the supervisor and the Front Office staff; ensure correct grammar, spelling, and punctuation; and format documents in accordance with Fund style. **Operational Coordination and Process Improvement** * Provide procedural guidance to junior staff to ensure the smooth functioning of administrative operations in the Front Office and the department; coordinate department-wide administrative processes; and contribute to the development of procedures that improve workflow efficiency. * In coordination with the Office Manager, provide ongoing guidance, feedback, and relevant training to other assistants to ensure the smooth functioning of the administrative operations in the department. **Events, Coverage, and General Administrative Support** * Coordinate offsite meetings and retreats; interact with the Information Technology Department (ITD) and Corporate Services and Facilities Department (CSF) to support Town Halls, Brown Bag sessions, and other events; handle expense reporting and other administrative responsibilities or COM projects as determined by the Office Manager; and assist other divisions and teams as needed. * Ensure administrative coverage in the Front Office and provide support to the Lead Administrative Coordinator, as needed, during absences or periods of increased workload, while keeping track of shifting priorities. The incumbent is expected to work under minimum supervision in a fast-paced environment, exercise considerable initiative, sound judgment, and utmost discretion in handling complex and sensitive matters. **Qualifications:** Educational development, typically acquired by the completion of a high school diploma, or equivalent, supplemented by a minimum of six (6) years of relevant experience, is required. External candidates must have had at least two (2) of the six required years of experience in a lead role. In addition to the qualifications outlined in the Job Standards, the candidate must possess the following: * Proven ability to manage a complex and demanding workload, work under pressure, meet short deadlines, handle multiple tasks, and balance overlapping requests. * Excellent interpersonal and communications skills, and a demonstrated ability to engage with colleagues and work well as part of a team. * First-class organizational skills and the ability to handle sensitive matters with good judgment and diplomacy. * Excellent oral and written communication skills, with the ability to interact effectively with Fund staff and external contacts at all levels. * Thorough knowledge of the Fund’s administrative procedures and policies. * Superior proficiency in the use of Fund standard software packages, including databases. * Flexibility regarding working hours. _A regular staff member who is selected to fill the vacancy will maintain their open-ended status. If the selected candidate is a contractual employee, they will be offered a Term staff appointment. Staff members already on a term appointment will continue their current term but may receive an extension provided that their current term appointment has not already been extended._ _It is expected that while the position is advertised at the full grade band, it will be filled at the lower level. _ _Only candidates who are currently residing in the Washington DC metro area will be considered._ **Department:** COMAI Communications Department Immediate Office **Hiring For:** A05, A06 _The IMF is guided by the principle that the employment, classification, promotion, and assignment of staff shall be made without discrimination against any person. We welcome requests for reasonable accommodations for disabilities during the selection process. Information on how to request accommodations will be provided during the application process._", "summaryDescription" : "Administrative Coordinator / Senior Administrative Coordinator at The Institution Both Inside And Outside The Fund. Skills: Calendar Management, Travel Coordination, Document Preparation, Process Improvement, Interpersonal Skills. Support a Deputy Director and other senior staff in the Front Office with a wide variety of administrative duties including calendar management, scheduling, travel arrangements, document preparation, operational coordination, and event support.", "postedDate" : "2026-06-12T19:06:08.324", "createdAt" : "2026-06-14T19:06:08.303", "lastUpdated" : "2026-06-15T10:36:08.855", "ingestTimestamp" : "2026-06-14T19:06:08.303", "mongoId" : "6a2d6f5774d8ee00a0be2be7", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "sourceUrl" : "https://imf.wd5.myworkdayjobs.com/IMF/job/USA-Washington-DC/Administrative-Coordinator---Senior--Administrative-Coordinator_26-R9354", "hasSalary" : false, "allSkills" : [ "budget management", "human resources", "discretion, diplomacy", "Calendar Management, Travel Coordination, Document Preparation, Process Improvement, Interpersonal Skills", "Thorough knowledge of the Fund’s administrative procedures and policies.", "Microsoft Office Suite" ], "skillCount" : 6, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "executive", "dataQualityScore" : 0.8888889, "_score" : 936.7513, "daysOld" : 2, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Government", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2ca42574d8ee00a09b033a", "title" : "IT Security Administrator", "company" : "Bitwarden", "industry" : "Cybersecurity", "salary" : { "min" : 115000.0, "max" : 145000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Remote", "locations" : [ "Remote" ], "timestamp" : "2026-06-15T06:19:17.661", "fingerprint" : "72424e481713e70abc091d8fdf33151fdc5e77bd56c591d3779b128cb9b67d0d", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://bitwarden.com/careers/7770756003/?gh_jid=7770756003", "externalId" : "7770756003", "industryFunction" : { }, "structuredLocations" : [ { "workMode" : "remote" } ], "locationText" : "", "employmentType" : "FULL_TIME", "technicalSkills" : "SCIM, EDR, MDM, SASE, DLP, DarkOps", "professionalSkills" : [ "Access control", "User provisioning", "User deprovisioning", "Security auditing", "Access management", "License management", "Vulnerability management", "System configuration" ], "hardSkillsList" : [ "Technical service desk", "Incident investigation", "Security monitoring", "Network traffic analysis", "Patching", "System updates" ], "softSkillsList" : [ "Adaptable mindset", "Authenticity", "Problem-solving" ], "hardSkills" : [ { "name" : "Technical service desk", "level" : "intermediate" }, { "name" : "Incident investigation", "level" : "intermediate" }, { "name" : "Security monitoring", "level" : "intermediate" }, { "name" : "Network traffic analysis", "level" : "intermediate" }, { "name" : "Patching", "level" : "intermediate" }, { "name" : "System updates", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Adaptable mindset" }, { "name" : "Authenticity" }, { "name" : "Problem-solving" } ], "majorSkills" : "IT Security, Information Security, Endpoint protection, Data protection", "majorSkillsList" : [ "IT Security", "Information Security", "Endpoint protection", "Data protection" ], "coreResponsibilities" : "Assist with technical service desk tickets, Provide first touch point for user support, Investigate user support issues, Resolve user support issues, Refer users to TSD, Refer users to Senior team member, Assist with access control changes, Assist with onboarding automation, Assist with user provisioning, Assist with user deprovisioning, Configure Atlassian cloud products, Administer Atlassian cloud products, Maintain Atlassian cloud products, Perform security administrative tasks, Perform IT administrative tasks, Audit access, Manage licenses, Respond to security incidents, Resolve security incidents, Escalate security incidents, Investigate security incidents, Assist with secure AI implementation, Assist with ethical AI implementation, Assist with secure data operation, Assist with ethical data operation, Investigate SOC alerts, Monitor SOC alerts, Review SOC alerts, Investigate SIEM alerts, Monitor SIEM alerts, Review SIEM alerts, Investigate suspicious activity, Investigate security events, Escalate to tier 2 SOC, Escalate to tier 3 SOC, Develop security system documentation, Maintain security system documentation, Develop security service documentation, Maintain security service documentation, Develop security procedure documentation, Maintain security procedure documentation, Administer endpoint protection, Maintain endpoint protection, Administer security, Maintain security, Administer data protection, Maintain data protection, Establish standardized processes, Manage security services, Manage IT services, Establish hardened system baselines, Document IT processes, Document IT procedures, Assist with patching, Assist with updating systems, Assist with vulnerability management, Maintain OS updates, Maintain system updates, Maintain patches, Enforce policies via MDM", "teamCollaboration" : "Work with all teams; Collaborate with security and IT; Collaborate with other divisions", "domainKnowledge" : "Identity security; Secrets management; Passwordless authentication; Passkey innovations; AI systems; Data privacy; ISO 27001; SOC2; HIPAA; GDPR; Open source software", "domainList" : [ "identity-security", "secrets-management", "passwordless-authentication", "passkey-innovations", "ai-systems", "data-privacy", "iso-27001", "soc2", "hipaa", "gdpr", "open-source-software" ], "domainSpecificKnowledge" : [ "Identity security", "Secrets management", "Passwordless authentication", "Passkey innovations", "AI systems", "Data privacy", "ISO 27001", "SOC2", "HIPAA", "GDPR", "Open source software" ], "toolProficiency" : [ "JIRA", "Confluence", "Service Management" ], "communicationSkills" : "Excellent communication", "documentationSkills" : "Documentation", "continuousLearning" : "Personal development; Professional development", "innovationCreativity" : "Innovations", "problemSolvingSkills" : "Problem-solving", "specialRequirements" : "US East Coast time zone coverage", "qualificationsBasic" : "Security and IT generalist experience, Experience managing remote workforce equipment, Experience managing remote workforce software, Maintain discretion and handle sensitive information, Maintain security best-practices", "qualificationsPreferred" : "Experience with Atlassian cloud products, Experience with SCIM, Experience with EDR, Experience with MDM, Experience with SASE, Experience with DLP, Experience with DarkOps, Experience with Brand protection service, Experience with ISO 27001, Experience with SOC2, Experience with HIPAA, Experience with GDPR", "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "Bitwarden is the trusted identity security leader for millions of users worldwide, empowering enterprises, developers, and individuals to securely manage and share sensitive information anywhere. Bitwarden makes it easy for all users to extend robust security across their devices with password management, secrets management, and passwordless and passkey innovations. The company is headquartered in Santa Barbara, California. Learn more at bitwarden.com. The Security and IT team at Bitwarden is very active; we work with all teams across the organization every single day. You'll have the opportunity to contribute to a variety of projects and planning, and will be responsible for managing new and existing security and IT related requests for the business. This role reports directly to the Head of Information Security. This is an all-remote team, and Eastern U. S. time zone is preferred. We do not offer visa sponsorship at this time. RESPONSIBILITIES Assist with Security and IT related Technical Service Desk tickets First touch point for user support (investigation/resolution, referral to TSD/Senior team member, etc) Assist with access control changes, onboarding automation SCIM, and user provisioning / deprovisioning. Strong hands-on expertise with configuring and administering/ maintaining Atlassian cloud products (JIRA, Service Management, Confluence, etc). Security and IT administrative tasks related to auditing, access management, and licensing users across various departments. Responds to, and where appropriate, resolves or escalates security incidents and investigations. Assist Security and IT and other divisions with ensuring the secure and ethical implementation and operation of AI systems and data within the organization. Investigates, monitors and reviews SOC and SIEM alerts and network traffic for unusual or suspicious activity or security events, and investigates these as a first level responder. Provides escalations to tier 2 and tier3 SOC team as needed to assist with investigation of security events. Assist with developing and maintaining documentation for security systems, services and procedures to support Bitwarden’s security, compliance needs and certification requirements such as ISO 27001, SOC2, HIPAA, and GDPR. Administer and maintain endpoint protection and overall security and data protection utilizing various technologies such as Endpoint Detection and Response (EDR), Mobile Device Management (MDM), Secure Access Service Edge (SASE), Data Loss Prevention (DLP), DarkOps and Brand protection service, and other security solutions. Establish and document standardized processes for managing security and IT services and establish secure/hardened system configuration baselines. Document related IT process and procedures. Assist with patching and updating and overall vulnerability management to keep all systems and endpoint devices secure and operational with minimal downtime. This includes Endpoint/ Asset standardization and maintaining OS and system updates/ patches, leveraging policy enforcements that are managed via our MDM WHAT YOU BRING TO BITWARDEN Ability to provide security and IT related coverage ahead of the US East Coast time zone. This expands the availability of our security and IT team A Security and IT generalist that has prior experience working in environments with diverse technologies and can dive deep on domain expertise. Experience managing equipment and software across a distributed, remote, and decentralized global workforce Ability to maintain discretion, handle sensitive information and maintain security best-practices Interested in solving security and IT challenges through technical awareness, assurance, and partnership Security technocrat at heart, staying current with trends and new technologies Familiarity with security standards and regulations relevant to AI and data privacy Collaborative and adaptable mindset Openness and authenticity combined with excellent communication skills Excitement and enthusiasm for open source and for better internet security Excellent problem-solving skills – you might not know all the answers but you know how to find and communicate the solutions WHAT TO EXPECT IN THE INTERVIEW PROCESS Meeting with our Recruiting team Interview with our Head of Information Security Interview/s with team members Reference calls A FEW REASONS TO WORK WITH US Our user community loves us and we love them. Come to work each day with a sense of purpose as we bring a more secure internet experience to everyone from our friends and family to the world’s largest organizations. Become an expert. You’ll get immersed in the prominent technology markets of security and open source software. We are dedicated to building a diverse and talented team. Work remotely with motivated and supportive team members across the world. Learn and grow. Take on new challenges with the support of your team, and join our #growth-club to continue personal and professional development. In the United States, the starting base compensation range for this role is $115,000 - $145,000. Actual compensation may vary based on level, relevant experience, and skill set as assessed in the interview process, as well as market data by location. See our careers page for a list of benefits. Please note that compensation outside the U. S. will differ based on the market.", "summaryDescription" : "IT Security Administrator at Bitwarden. Skills: IT Security, Information Security, Endpoint protection, Data protection. Assist with technical service desk tickets. Provide first touch point for user support", "postedDate" : "2026-06-13T21:05:23.944", "createdAt" : "2026-06-13T21:05:23.944", "lastUpdated" : "2026-06-15T06:19:17.661", "ingestTimestamp" : "2026-06-13T21:05:23.944", "mongoId" : "6a2ca42574d8ee00a09b033a", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 115000, "salaryAnnualMax" : 145000, "salaryBand" : "100k-150k", "hasSalary" : true, "allSkills" : [ "Technical service desk", "Incident investigation", "Security monitoring", "Network traffic analysis", "Patching", "System updates", "Adaptable mindset", "Authenticity", "Problem-solving", "IT Security", "Information Security", "Endpoint protection", "Data protection", "Access control", "User provisioning", "User deprovisioning", "Security auditing", "Access management", "License management", "Vulnerability management", "System configuration", "Identity security", "Secrets management", "Passwordless authentication", "Passkey innovations", "AI systems", "Data privacy", "ISO 27001", "SOC2", "HIPAA", "GDPR", "Open source software", "JIRA", "Confluence", "Service Management" ], "skillCount" : 35, "jobCategory" : "engineering", "jobSubcategory" : "software", "seniorityLevel" : "Mid", "dataQualityScore" : 0.8888889, "_score" : 936.1999, "daysOld" : 1, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "694ae6e870f0b99d589b3ac7", "title" : "Housing Administrative Coordinator", "company" : "SMU", "industry" : "Education", "salary" : { "min" : 23.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "TX-Dallas", "locations" : [ "TX-Dallas" ], "timestamp" : "2026-06-15T12:41:13.749", "fingerprint" : "6a0ef9a9b1c9c1981ca512cab028369837a120ae9347bbf9dab5a83aea4bb29c", "source" : "taleo", "language" : "en", "applyUrl" : "https://smu.taleo.net/careersection/ex/jobdetail.ftl?job=73611", "externalId" : "73611", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Dallas", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "32.7762719,-96.7968559" } ], "locationText" : "Dallas, Texas, United States", "employmentType" : "FULL_TIME", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning" ], "hardSkillsList" : [ "Data management", "Operational analysis" ], "hardSkills" : [ { "name" : "Data management", "level" : "intermediate" }, { "name" : "Operational analysis", "level" : "intermediate" } ], "majorSkills" : "Customer service, Project management, Administrative support", "majorSkillsList" : [ "Customer service", "Project management", "Administrative support" ], "coreResponsibilities" : "Oversee front office operations, Serve as first point of contact, Manage ID card system, Coordinate logistical processes, Provide customer service, Address and resolve issues, Follow-up communication, Support students with housing processes, Coordinate departmental projects, Assist in initiative execution, Monitor project timelines, Assist with data management, Assist with operational analysis, Collaborate with campus partners, Supervise Graduate Assistant, Oversee hiring student staff, Develop training for student staff, Provide mentorship to student staff, Provide performance evaluation, Provide logistical support for events, Provide administrative support for events, Participate in workgroups, Participate in committees, Serve as Remote Essential staff, Complete special projects, Complete other duties", "teamCollaboration" : "Campus partners; Cross-functional workgroups; Division of Student Affairs", "projectManagementSkills" : [ "Project management", "Task completion", "Project evaluation" ], "domainKnowledge" : "University housing; Student affairs; Residence life", "domainList" : [ "university-housing", "student-affairs", "residence-life" ], "domainSpecificKnowledge" : [ "University housing", "Student affairs", "Residence life" ], "toolProficiency" : [ "Microsoft Office" ], "communicationSkills" : "Verbal communication; Written communication", "continuousLearning" : "Professional development; Personal development; Tuition benefits", "problemSolvingSkills" : "Problem-solving; Identify problems; Analyze problems; Devise solutions", "specialRequirements" : "On-campus, In-person", "outcomesObjectives" : "Ensure efficient workflow; Ensure efficient communication; Ensure organized environment; Ensure professional environment; Ensure welcoming environment; Ensure student satisfaction; Support departmental goals; Support division goals", "qualificationsBasic" : "High school diploma or equivalent, 2+ years administrative experience, 2+ years student services experience", "qualificationsPreferred" : "Experience supervising student employees, Experience supervising graduate assistants", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Hourly Range: $23.34 per hour About SMU: SMU’s more than 12,000 diverse, high-achieving students come from all 50 states and 90 countries to take advantage of the University’s small classes, hands-on research opportunities, leadership development, community service, international study and innovative programs. The University offers a strong foundation in the humanities and sciences and undergraduate, graduate and professional degree programs through eight schools. Now in its second century of achievement, SMU is increasingly recognized for the ways it supports students, faculty and alumni as they become ethical leaders in their professions and communities. On the most beautiful college campus in the country, SMU Mustangs are energized by unbridled opportunities – from teaching, learning and research to creativity, performance and athletic endeavor. About the Position: This role is an on-campus, in-person position. The Housing Administrative Coordinator is a pivotal member of the Residence Life and Student Housing (RLSH) team, providing comprehensive administrative, customer service, and project management support across a wide range of housing services. This role is responsible for managing front office operations, ensuring efficient departmental communication and workflow, responding to complex student inquiries, coordinating department-wide projects, and supporting the execution of key initiatives that directly impact the student experience and operational effectiveness. The position requires strong problem-solving skills, attention to detail, and the ability to work independently and collaboratively with campus partners. The Housing Administrative Coordinator serves as a primary point of contact for current and prospective students, families, faculty, and staff and must deliver high-quality customer service while maintaining professionalism . Essential Functions: Oversee the daily operations of the RLSH front office and area desks, ensuring an organized, professional, and welcoming environment. Serve as the first point of contact for students, parents, and campus partners—triaging inquiries via phone, email, and in person. Manage the ID card system and coordinate logistical processes related to access and security. Provide expert, frontline customer service to a diverse student population, handling sensitive issues with discretion. Address and resolve routine and escalated housing concerns; refer complex issues to appropriate staff with accurate documentation. Follow-up communication to ensure issue resolution and student satisfaction. Support students and families with housing processes and procedures. Coordinate and implement large-scale and high-impact departmental projects with minimal supervision. Assist in the development and execution of strategic initiatives for housing services. Monitor project timelines, task completion, communication, and project evaluation. Assist with data management and operational analysis to inform decision-making. Collaborate with campus partners. Supervise the Graduate Assistant for Housing Services and oversee hiring, training, and scheduling RLSH Ambassadors (student receptionist team)/Desk Student Staff. Develop and deliver comprehensive onboarding and ongoing training for RLSH Ambassadors/Desk Student Staff. Provide mentorship, feedback, and performance evaluation to foster student staff professional development. Provide logistical and administrative support for housing-related events such as move-in, orientation, housing fairs, and information sessions. Participate in cross-functional workgroups or committees as needed to support the goals of the department and the Division of Student Affairs. Serve as a Remote Essential staff member during modified operations or emergency situations. Complete special projects and other duties as assigned by the Assistant Director of Housing Services or department leadership Education and Experience: A high school diploma or equivalent is required. A minimum of two (2) years of administrative or student services experience, preferably in a university housing or student affairs setting, is required. Experience supervising student employees or graduate assistants is a plus. Knowledge, Skills and Abilities: Candidate must demonstrate strong interpersonal and verbal communication skills, with the ability to communicate broadly across the University and develop and maintain effective relationships with a wide range of constituencies. Must also demonstrate strong written communication skills and provide exceptional customer service in a fast-paced environment. Candidate must possess strong problem-solving skills with the ability to identify and analyze problems, as well as devise solutions. Must also have strong organizational, planning and time management skills. Candidate familiarity with ID card/access systems and data security practices is preferred. Candidate proficiency in Microsoft Office, student information systems and other administrative software is essential. Physical and Environmental Demands: Sit for long periods of time Deadline to Apply: Priority consideration may be given to submissions received by November 17, 2025. This position is open until filled. EEO Statement: SMU is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity and expression. Benefits: SMU offers staff a broad, competitive array of health and related benefit s. In addition to traditional benefits such as health, dental, and vision plans, SMU offers a wide range of wellness programs to help attract, support, and retain our employees whose work continues to make SMU an outstanding education and research institution. SMU is committed to providing an array of retirement programs that benefit and protect you and your family throughout your working years at SMU and, if you meet SMU's retirement eligibility criteria, during your retirement years after you leave SMU. The value of learning at SMU isn't just about preparing our students for the future. Employees have access to a wide variety of professional and personal development opportunities , including tuition benefits . USA-TX-Dallas", "summaryDescription" : "Housing Administrative Coordinator at SMU. Skills: Customer service, Project management, Administrative support. Oversee front office operations. 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Project Administrator