{ "count" : 72807, "data" : [ { "id" : "6a308788f292fd229c089f55", "title" : "Lead Executive Assistant & Private Office Operations Manager (CEO Office)", "company" : "Constructor TECH", "industry" : "Education", "salary" : { "min" : 75000.0, "max" : 105000.0, "currency" : "EUR", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Lead Executive Assistant & Private Office Operations Manager in Bremen, Germany, adjusted for the technology industry and lead seniority." }, "location" : "Bremen, Germany", "locations" : [ "Bremen", "Germany", "Столична", "Sia", "Bulgaria" ], "timestamp" : "2026-06-16T14:38:11.798", "fingerprint" : "09836b13ad4ff3cd7e176409f8a42b38696fd9caa9bfb9f9987696b6ca10d264", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.eu.greenhouse.io/constructortech/jobs/4898139101", "externalId" : "4898139101", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Bremen", "country" : "Germany", "continent" : "eu", "source" : "llm", "workMode" : "hybrid", "geo" : "53.0758196,8.8071646" } ], "locationText" : "Bremen, Germany", "experienceMinYears" : 8, "experienceMaxYears" : 15, "experienceLevel" : "Lead", "technicalSkills" : "MS Outlook, AI assistants", "professionalSkills" : [ "Executive operations management", "Private office management", "Task delivery reliability", "Process optimization" ], "hardSkillsList" : [ "Task tracking systems" ], "softSkillsList" : [ "Leadership", "Decisive", "Precision" ], "hardSkills" : [ { "name" : "Task tracking systems", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Leadership" }, { "name" : "Decisive" }, { "name" : "Precision" } ], "majorSkills" : "Executive Assistant, Operations Management, CEO Office Support", "majorSkillsList" : [ "Executive Assistant", "Operations Management", "CEO Office Support" ], "coreResponsibilities" : "Ensure no disruptions to the CEO's schedule, Respond to urgent requests within one working day, Achieve 95%+ on-time completion across all streams, Achieve 90%+ satisfaction from VIP guests and family, Implement continuous measurable improvements in time, cost, and", "domainKnowledge" : "Digital education; Machine intelligence; Data science", "domainList" : [ "digital-education", "machine-intelligence", "data-science" ], "domainSpecificKnowledge" : [ "Digital education", "Machine intelligence", "Data science" ], "toolProficiency" : [ "Productivity tools", "Task-tracking systems" ], "continuousLearning" : "English classes (iTalki – $130 monthly)", "specialRequirements" : "Valid passport, Readiness to travel on short notice, Relocate or spend extended periods in key hubs", "outcomesObjectives" : "Deliver excellence every single day; Operate at a great level consistently", "qualificationsBasic" : "Fluent English (spoken and written), Proven experience managing executive operations, teams, or private offices, High digital literacy (MS Outlook, productivity tools, task-tracking systems, AI assistants), Able to pass comprehensive background checks", "qualificationsPreferred" : "Additional languages an advantage", "remoteFriendly" : true, "workSiteFlexibility" : "Flexible", "rawDescription" : "Our mission Constructor’s mission is to enable all educational organisations to provide high-quality digital education to 10x people with 10x efficiency. With strong expertise in machine intelligence and data science, Constructor’s all-in-one platform for education and research addresses today’s pressing educational challenges: access inequality, tech clutter, and low engagement of students. Please send your resume in English only. As Lead Executive Assistant this role is not purely managerial. Leadership no disruptions to the CEO's schedule. Responsiveness: Urgent requests within 10 minutes; regular calls/meetings within one working day. Task Delivery Reliability: 95%+ on-time completion across all streams. Stakeholder Satisfaction: 90%+ satisfaction from VIP guests and family engagements. Process Optimization: Continuous measurable improvements in time, cost, and output quality. Qualifications and Experience: We are looking for someone exceptional — not just efficient, but extraordinary. Someone who thrives where others slow down, who creates structure in chaos, and who finds deep satisfaction in delivering excellence every single day. Decisive you master them. Precision is your natural language, and nothing escapes your eye. Thrives on Change ability to relocate or spend extended periods in key hubs. Valid passport and readiness to travel on short notice for business or family support. Additional Requirements Fluent English (spoken and written); additional languages an advantage. Proven experience in managing executive operations, teams, or private offices at a top-tier level. High digital literacy (MS Outlook, productivity tools, task-tracking systems, AI assistants). Able to pass comprehensive background checks (criminal, psychological, and substance screening). Compensation & Contract Competitive, performance-based compensation with relocation support if required. Designed for ambitious professionals motivated by excellence, precision, and impact. The role offers continuous growth, global exposure, and a front-row seat to the execution of complex, high-stakes projects. In this role, “good” is not enough. We are looking for someone who operates at a “great” level — consistently, calmly, and with care — because that difference defines the success of everything around the CEO. What We Offer \uD83D\uDCBB Choice of work equipment (e.g., laptop, monitor, etc.) \uD83C\uDDEC\uD83C\uDDE7 English classes (iTalki – $130 monthly) ⏰ Flexible schedule (we usually work between 09:00/10:00 and 18:00/19:00 CET or EET) \uD83D\uDC76 Newborn bonus (€500 per child) \uD83E\uDDE0 Patent remuneration \uD83C\uDF34 Paid leave \uD83E\uDDD1‍\uD83D\uDCBB Remote work in locations without our offices Hybrid work in locations with offices (2 days in-office, 3 days remote) Constructor fosters equal opportunity for people of all backgrounds and identities. 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Assist in trade expansion", "createdAt" : "2026-06-14T20:25:51.492", "lastUpdated" : "2026-06-16T00:56:16.694", "ingestTimestamp" : "2026-06-14T20:25:51.492", "mongoId" : "6a24e76e74d8ee00a0025a05", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 70000, "salaryAnnualMax" : 95000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Bilateral trade", "Bilateral investment" ], "skillCount" : 2, "jobCategory" : "sales", "jobSubcategory" : "revenue", "seniorityLevel" : "Manager", "dataQualityScore" : 0.8888889, "_score" : 593.88477, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Non-profit", "llmIndustryConfidence" : 0.85 }, { "id" : "6a305739f292fd229cf35bd7", "title" : "Senior Executive Assistant & Office Operations", "company" : "Beeline Medicines", "salary" : { "min" : 133000.0, "max" : 150550.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Stamford, Connecticut, United States", "locations" : [ "Stamford", "Connecticut", "United States" ], "timestamp" : "2026-06-16T08:44:39.988", "fingerprint" : "5915e640eacab45dbe617ae2eaa0412bca329f6f63d66657afc47c90234e5f02", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/beelinemedicines/jobs/4285965009", "externalId" : "4285965009", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Stamford", "state" : "Connecticut", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "41.0534302,-73.5387341" } ], "locationText" : "Stamford, Connecticut, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "Senior", "remoteFriendly" : false, "rawDescription" : "About Beeline Medicines: Beeline Medicines is a clinical‑stage biotechnology company focused on developing and delivering category-leading precision therapies to transform the lives of people living with autoimmune and inflammatory diseases. With a portfolio of potential best-in-class and first-in-disease therapeutic candidates that directly target key pathways governing dysregulated immunological and inflammatory responses, the Company is developing medicines that have the opportunity to provide durable, life-changing impact. Led by an established executive team and backed by world-class life science investors, each day Beeline Medicines is determined to bring the scientific rigor and operational excellence to get to what matters for patients – realizing a world where people with immune-mediated diseases can live life fully. Job Summary: The Senior Executive Assistant ensure compliance with applicable standards. Oversee routine maintenance, vendor coordination, and building work orders. Partner with the Director, Corporate familiarity with AI-enabled productivity tools such as Microsoft Copilot is a plus Operates with a high degree of autonomy and ownership, functioning as a trusted extension of executive leadership in both internal and external settings. Anticipates organizational needs before they surface, proactively identifying risks, gaps, and opportunities to keep executive priorities on track. Self-directed and confident, with the ability to orient quickly in ambiguous or fast-moving environments. Communicates with clarity, precision, and discretion across all levels of the organization, tailoring style and tone to audience and context. Navigates sensitive information with professionalism and strict confidentiality, exercising discretion in all written and verbal interactions. Highly effective interpersonally; able to build trusted relationships with executives, cross-functional teams, vendors, and external partners. Salary Range: The expected salary range for this position varies by location and will be communicated based on the country or region in which the selected candidate is hired. Actual pay will be determined based on experience, qualifications, location, and other job-related factors permitted by applicable local law. A discretionary annual bonus and long-term incentive award (e.g., equity) may be available based on individual and Company performance. Salary Range $133,000—$150,550 USD Benefits: We offer a comprehensive benefits package tailored to the country and region in which you are hired, in compliance with local laws and practices. Benefits may include, but are not limited to: Competitive health and wellness coverage (structure and premiums vary by country) Paid time off, public holidays, and additional leave entitlements in accordance with local requirements Flexible work arrangements / hybrid schedule Benefits vary by location and are subject to eligibility requirements, local regulations, and plan terms. Specific benefit details applicable to your country or region will be provided during the offer process. Equal Employment Opportunity: Beeline Medicines is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, age, protected veteran status, or any other characteristic protected by applicable federal, state, or local law. Reasonable Accommodation: If you require a reasonable accommodation to participate in the application or interview process, please contact careers@beelinemedicines.com to request an accommodation. We are committed to providing equal access to all candidates. Privacy Upon submission of this form I understand that Beeline Medicines is based in the United States and personal data submitted in the form will be transferred and accessed in the U.S., Information about Beeline Medicines privacy practices can be found at Privacy Policy - Beeline Medicines", "summaryDescription" : "Senior Executive Assistant & Office Operations at Beeline Medicines", "postedDate" : "2026-06-15T23:21:35.990", "createdAt" : "2026-06-15T23:21:35.990", "lastUpdated" : "2026-06-16T08:44:39.988", "ingestTimestamp" : "2026-06-15T23:21:35.990", "mongoId" : "6a305739f292fd229cf35bd7", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 133000, "salaryAnnualMax" : 150550, "salaryBand" : "100k-150k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Senior", "dataQualityScore" : 0.8888889, "_score" : 543.9947, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Biotech", "llmIndustryConfidence" : 0.95 }, { "id" : "6a306722f292fd229cfb98c9", "title" : "Executive Assistant", "company" : "Trivelta", "industry" : "Technology", "salary" : { "min" : 480000.0, "max" : 720000.0, "currency" : "MXN", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Mid-Senior Executive Assistant in Monterrey, Mexico, adjusted for the technology industry and full-time employment." }, "location" : "Monterrey, Nuevo León, Mexico", "locations" : [ "Monterrey", "Nuevo León", "Mexico" ], "timestamp" : "2026-06-16T09:23:55.020", "fingerprint" : "1254fea2e7a892430f3b84f925b4eeafe6a6968c2929fc993934f2ae4d45842d", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/trivelta/jobs/4089365009", "externalId" : "4089365009", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Monterrey", "state" : "Nuevo León", "country" : "Mexico", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "25.6802019,-100.3152580" } ], "locationText" : "Monterrey, Nuevo León, Mexico", "employmentType" : "FULL_TIME", "experienceMinYears" : 4, "experienceMaxYears" : 10, "experienceLevel" : "Senior", "coreResponsibilities" : "Manage complex executive calendars, Serve as liaison between executives and parties, Maintain clear communication, Maintain professional communication, Draft executive communications, Review executive communications, Manage executive communications, Coordinate domestic travel, Coordinate international travel, Track key initiatives, Track action items, Follow up on action items, Prepare executives for meetings, Assemble agendas, Assemble briefing materials, Capture meeting minutes, Capture action items, Distribute follow ups, Handle confidential information, Facilitate cross-functional coordination, Streamline communication, Improve operational workflows, Maintain structured digital documentation, Maintain physical records, Identify process improvements, Implement process improvements", "teamCollaboration" : "Cross-functional coordination; Global teams", "toolProficiency" : [ "Google Workspace", "Microsoft Office" ], "communicationSkills" : "Executive communications; Clear communication; Professional communication", "documentationSkills" : "Digital documentation; Physical records", "qualificationsBasic" : "4+ years supporting C-suite executives, Proficiency with Google Workspace, Proficiency with Microsoft Office, Excellent written communication skills, Excellent verbal communication skills, Exceptional organizational skills, Exceptional time management skills, Attention to detail, Ability to prioritize competing demands, Ability to operate independently", "qualificationsPreferred" : "Additional languages are a plus", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Trivelta builds the technology that powers modern, social-first gaming experiences. Through our proprietary sportsbook and casino engine, we enable partners to launch fully branded, legally compliant gaming products that combine real social interaction, predictive gameplay, and casino entertainment in one unified experience. Headquartered in Boston with operations in Monterrey, Barcelona, and Atlanta, we are scaling rapidly and building a team passionate about redefining how people play, socialize, and connect. We are looking for a highly strategic, detail-oriented, and proactive Executive Assistant to support our executive leadership team. This role is a crucial partnership to leadership, responsible not only for optimizing day-to-day operations but also driving organizational efficiency, ensuring alignment across global teams, and enabling executives to focus on high-impact priorities. The ideal candidate thrives in a dynamic fast paced environment, demonstrates exceptional discretion, anticipates the executive needs with precision,and accuracy Responsibilities: Own and strategically manage complex executive calendars, ensuring alignment with company priorities. Serve as a trusted liaison between executives and internal and external parties, maintaining clear and professional communication. Draft, review, and manage executive communications, including emails, presentations, and reports. Coordinate domestic and international travel, including itineraries, any travel related documents and all logistics. Track key initiatives, action items, and deadlines; proactively follow up to ensure you’re aligned with your executive and company goals. Prepare executives for meeting by assembling agendas, briefing materials, and relevant context; ability to capture meeting minutes/action items and distribute follow ups as needed. Handle highly sensitive and confidential information with professionalism and discretion. Facilitate cross-functional coordination across global teams, helping streamline communication and improve operational workflows. Maintain structured digital documentation and physical records. Identify and implement process improvements that enhance executive and organizational effectiveness. Qualifications: 4+ years of experience supporting C-suite executives in a fast-paced or high growth environment. Strong proficiency with Google Workspace and Microsoft Office. Excellent written and verbal communication skills. Exceptional organizational and time management skills with strong attention to detail. Demonstrated ability to prioritize competing demands and operate independently. Skills additional languages are a plus. This position is onsite at our Monterrey, MX .", "summaryDescription" : "Executive Assistant at Trivelta. Manage complex executive calendars. Serve as liaison between executives and parties", "postedDate" : "2026-06-15T23:23:58.004", "createdAt" : "2026-06-15T23:23:58.004", "lastUpdated" : "2026-06-16T09:23:55.020", "ingestTimestamp" : "2026-06-15T23:23:58.004", "mongoId" : "6a306722f292fd229cfb98c9", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "200k+", "hasSalary" : false, "allSkills" : [ "Google Workspace", "Microsoft Office" ], "skillCount" : 2, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 1.0, "_score" : 513.2846, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a305a8ff292fd229cf529e2", "title" : "Executive Assistant", "company" : "commercetools", "salary" : { "min" : 87000.0, "max" : 109000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Boston, Massachusetts, United States (Hybrid) ", "locations" : [ "Boston", "Massachusetts", "United States (Hybrid)" ], "timestamp" : "2026-06-16T08:56:22.328", "fingerprint" : "b9668bee454d5c347db976d1a33699b6d680be9a3b8713fb236318a7a393f428", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/commercetools/jobs/7768715003", "externalId" : "7768715003", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Boston", "state" : "Massachusetts", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "42.3588336,-71.0578303" } ], "locationText" : "Boston, Massachusetts, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 10, "experienceMaxYears" : 99, "experienceLevel" : "Executive", "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "About commercetools Real innovation starts with a strong foundation, and at commercetools, that comes from the perfect balance of our product and our people. Behind every leap forward is a collective of builders, explorers, doers, makers, and problem-solvers. The kind of people who not only created composable commerce but also shaped the culture of experimentation that idea unlocked. Together they are the engine of commerce innovation today. At commercetools, we power the next era of commerce for our customers. Whether it’s AI-driven solutions that help enterprises make smarter business decisions, bridging digital and physical shopping experiences, or enabling entirely new ways for industries to connect with their customers, we help the world’s most ambitious companies experiment, scale, and grow without limits. Here the best idea wins, not the loudest voice. You will have the tools, trust, and space to not only build the future of commerce, but to build your own. Your Impact Interested in contributing to a growing global organization? We are seeking an experienced and highly organized Executive Assistant to join our Boston team. In this role, you will serve as a trusted strategic partner and right hand to our Chief Customer Officer (CCO) and Chief Marketing Officer (CMO). We are looking for a C-level EA who understands the flow of the executive suite and thrives on keeping things moving smoothly. You will be the internal champion who helps drive momentum—someone who naturally anticipates needs, connects the dots, and ensures key initiatives stay on track. While your primary focus is keeping our executives aligned and moving forward, you will also help maintain the vibrant heartbeat and culture of our Boston hub. Manage complex, fast-moving calendars with a proactive approach, optimizing the executives' time and ensuring key projects progress smoothly. Maintain open, clear communication loops with the CCO and CMO, keeping leadership effortlessly informed and aligned in real time. Oversee intricate domestic and international travel logistics, ensuring seamless itineraries from start to finish. Join key leadership meetings to capture action items, organize all-hands and onsite events, and help facilitate quarterly business cadences. Engage with relevant Slack channels to help maintain team organization, share reminders, and keep regional teams connected. Partner with our Europe-based Workplace Experience team to keep the Boston office welcoming and functional, while organizing engaging local events that bring our Boston team together. This role is in-person (Monday - Friday) in our Boston Office to ensure seamless, real-time collaboration. What Sets You Apart Proven experience supporting C-level executives in a dynamic, fast-paced environment. You understand how to partner effectively with leadership and navigate executive priorities. You don't wait for a to-do list. You are a self-starter who looks ahead, anticipates potential roadblocks, asks clarifying questions early, and takes pride in driving successful outcomes. You welcome feedback as a tool for continuous improvement (especially regarding complex scheduling and travel logistics) and adapt gracefully to evolving priorities. High cognitive bandwidth with the ability to switch gears smoothly, manage multiple priorities in parallel, and keep projects moving forward. You genuinely care about the craftsmanship of your work, the success of the executives you support, and the overarching mission of the company. Our Benefits Because work and life are connected, our benefits are too. We’ve designed them to give you the security, flexibility, and opportunities you need to focus on what matters most. \uD83E\uDE7A Comprehensive health benefits for you and your dependents, including access to OpenUp for personalized mental health support \uD83D\uDCDA Learning and development opportunities including an annual learning budget, access to self-paced learning platforms and language training, personalized coaching, mentorship, and leadership programs \uD83C\uDF7C Family Leave Plus gives you additional fully paid weeks of parental leave on top of government-provided leave, so you can spend more time with your new addition \uD83D\uDCC8 Our equity participation program allows you to share in our success For more information on our benefits, visit this page. Come as you are. Build with us. Your unique perspective is essential to our success. We are committed to building a team that reflects the world around us because we know it’s the only way to build the future. We celebrate our differences and have created a hiring process that’s fair, inclusive, and designed to let your talent shine. We proudly welcome applicants of every race, color, religion, gender identity, sexual orientation, age, and any other part of your identity that makes you who you are. As an equal opportunity employer, we believe that our strength lies in our diversity, and we invite you to be a part of our global community. For more information on our diversity, equity, inclusion, and belonging practices, visit this page. Please note that compensation range pertains to base pay US Pay Range $87,000—$109,000 USD", "summaryDescription" : "Executive Assistant at commercetools", "postedDate" : "2026-06-15T23:23:21.299", "createdAt" : "2026-06-15T23:23:21.299", "lastUpdated" : "2026-06-16T08:56:22.328", "ingestTimestamp" : "2026-06-15T23:23:21.299", "mongoId" : "6a305a8ff292fd229cf529e2", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 87000, "salaryAnnualMax" : 109000, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Executive", "dataQualityScore" : 0.8888889, "_score" : 506.6305, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "SaaS", "llmIndustryConfidence" : 0.95 }, { "id" : "6a25955e74d8ee00a01a1c47", "title" : "Endorsements Sponsorship Scouts", "company" : "SponsorUnited", "industry" : "SaaS", "salary" : { "min" : 45000.0, "max" : 65000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Entry level SaaS roles in the United States, adjusted for company size and temporary employment type." }, "location" : "United States", "locations" : [ "United States" ], "timestamp" : "2026-06-16T03:35:50.888", "fingerprint" : "e3e6d5583120b144eb1fa33df9bec1615dea05de2090096eca4016e0ffff5b94", "source" : "breezyhr", "language" : "en", "applyUrl" : "https://sponsorunited.breezy.hr/p/51ce1858690f-endorsements-sponsorship-scouts", "externalId" : "51ce1858690f", "industryFunction" : { }, "structuredLocations" : [ { "country" : "United States", "continent" : "na", "workMode" : "remote" } ], "locationText" : "United States", "employmentType" : "TEMPORARY", "coreResponsibilities" : "Scout for influencers and athletes, Identify potential sponsorship opportunities, Utilize data and insights, Build marketing partnerships", "domainKnowledge" : "Sports marketing; Entertainment marketing", "domainList" : [ "sports-marketing", "entertainment-marketing" ], "domainSpecificKnowledge" : [ "Sports marketing", "Entertainment marketing" ], "remoteFriendly" : true, "rawDescription" : "Endorsements (Influencers & Athletes) — SponsorUniversity Web Sponsorship Scout Launched in 2018, SponsorUnited is the leading global sports and entertainment SaaS platform, delivering actionable data and insights to build stronger marketing partnerships. Bob Lynch | Founder & CEO: “Sponsor", "summaryDescription" : "Endorsements Sponsorship Scouts at SponsorUnited. Scout for influencers and athletes. Identify potential sponsorship opportunities", "createdAt" : "2026-06-14T21:05:21.454", "lastUpdated" : "2026-06-16T03:35:50.888", "ingestTimestamp" : "2026-06-14T21:05:21.454", "mongoId" : "6a25955e74d8ee00a01a1c47", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 45000, "salaryAnnualMax" : 65000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Sports marketing", "Entertainment marketing" ], "skillCount" : 2, "jobCategory" : "sales", "jobSubcategory" : "revenue", "seniorityLevel" : "Entry", "dataQualityScore" : 0.7777778, "_score" : 504.77127, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "SaaS", "llmIndustryConfidence" : 0.92 }, { "id" : "6a305118f292fd229cef99c3", "title" : "Executive Assistant", "industry" : "Support", "salary" : { "min" : 83000.0, "max" : 103000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "US", "locations" : [ "US" ], "timestamp" : "2026-06-16T13:05:30.028", "fingerprint" : "b69a3b643764b6e848ef00977e5cc9d0dfd53f16bd599101e14e8da1fa000801", "source" : "lever", "language" : "en", "applyUrl" : "https://jobs.lever.co/jobgether/435f861c-86a0-4084-a650-e44ec44099cc/apply", "externalId" : "435f861c-86a0-4084-a650-e44ec44099cc", "industryFunction" : { }, "structuredLocations" : [ { "country" : "Bulgaria", "continent" : "eu", "workMode" : "remote" } ], "locationText" : "Bulgaria", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "Senior", "technicalSkills" : "Microsoft Office, Outlook, Word, Excel, PowerPoint, Slack, Teams", "professionalSkills" : [ "Time-management", "Decision-making", "Relationship building" ], "hardSkillsList" : [ "Expense reporting", "Reconciliation", "Administrative tracking", "Budget tracking" ], "softSkillsList" : [ "Discretion", "Adaptability", "Judgment" ], "hardSkills" : [ { "name" : "Expense reporting", "level" : "intermediate" }, { "name" : "Reconciliation", "level" : "intermediate" }, { "name" : "Administrative tracking", "level" : "intermediate" }, { "name" : "Budget tracking", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Discretion" }, { "name" : "Adaptability" }, { "name" : "Judgment" } ], "majorSkills" : "Executive support, Meeting organization, Calendar management", "majorSkillsList" : [ "Executive support", "Meeting organization", "Calendar management" ], "coreResponsibilities" : "Provide administrative support, Provide operational support, Organize executive meetings, Prepare executive meetings, Manage executive calendars, Prioritize requests, Prioritize meetings, Prioritize communications, Prepare reports, Prepare presentations, Prepare spreadsheets, Prepare briefing materials, Draft communications, Review communications, Manage communications, Handle expense reporting, Handle reconciliation, Handle administrative tracking, Maintain confidentiality, Coordinate board meetings, Coordinate leadership sessions, Coordinate company events, Support corporate initiatives, Track giving programs budget, Serve as backup support, Coordinate office supplies, Coordinate facilities needs, Ensure information flow", "teamCollaboration" : "Across all levels", "toolProficiency" : [ "Microsoft Office Suite", "Outlook", "Word", "Excel", "PowerPoint", "Slack", "Teams" ], "communicationSkills" : "Written communication; Verbal communication", "continuousLearning" : "Professional development stipend", "problemSolvingSkills" : "Problem-solving", "specialRequirements" : "Occasional travel", "qualificationsBasic" : "5+ years supporting C-suite executives, Proficiency in Microsoft Office Suite, Proficiency in collaboration tools, Ability to handle confidential information", "qualificationsPreferred" : "Bachelor’s degree in Business", "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "## Accountabilities You will provide high-level administrative and operational support to executives, ensuring smooth coordination of priorities, communication, and organizational flow. Organize and prepare executive meetings, including scheduling, logistics, materials, minutes, and follow-up on action items. Manage executive calendars and prioritize time-sensitive requests, meetings, and communications. Prepare reports, presentations, spreadsheets, and briefing materials for leadership and strategic initiatives. Draft, review, and manage internal and external communications on behalf of C-suite executives. Handle expense reporting, reconciliation, and administrative tracking for senior leadership. Maintain strict confidentiality in handling sensitive company and executive information. Coordinate board meetings, leadership sessions, and company-wide events, ensuring end-to-end execution. Support corporate initiatives including giving programs and related budget tracking. Serve as backup support for office operations, including coordination of supplies and facilities needs. Act as a central point of coordination to ensure smooth information flow across executives and teams. Requirements You are an organized, proactive, and highly reliable professional with experience supporting senior executives in fast-paced environments. 5+ years of experience supporting C-suite executives or senior leadership teams. Bachelor’s degree in Business or related field preferred. Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools such as Slack or Teams. Excellent written and verbal communication skills with strong attention to detail. Exceptional organizational and time-management skills with the ability to manage multiple priorities. High level of discretion and ability to handle confidential and sensitive information. Strong problem-solving skills with a proactive, self-starter mindset. Ability to work effectively across all levels of an organization and build strong relationships. Adaptability and comfort working in a dynamic, fast-paced environment. Strong judgment and decision-making skills with a focus on prioritization and execution. Benefits Competitive salary range: $83,000 – $103,000 USD Comprehensive medical, dental, and vision insurance coverage 401(k) plan with up to 4% company match Paid vacation, sick leave, and holidays Company-paid life insurance and long-term disability coverage Flexible Spending Account (FSA) options Employee Assistance Program offering mental health, financial, and legal support Remote-friendly work environment with occasional travel to headquarters Home office support and professional development stipend Performance-based growth opportunities and employee ownership program Additional perks including wellness initiatives, recognition programs, and lifestyle credits. ## Additional Information How Jobgether works: We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team. We appreciate your interest and wish you the best! Why Apply Through Jobgether? Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time. #LI-CL1", "summaryDescription" : "Executive Assistant. Skills: Executive support, Meeting organization, Calendar management. Provide administrative support. Provide operational support", "postedDate" : "2026-06-15T15:06:45.737", "createdAt" : "2026-06-15T15:06:45.737", "lastUpdated" : "2026-06-16T13:05:30.028", "ingestTimestamp" : "2026-06-16T03:20:41.946", "mongoId" : "6a305118f292fd229cef99c3", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 83000, "salaryAnnualMax" : 103000, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ "Expense reporting", "Reconciliation", "Administrative tracking", "Budget tracking", "Discretion", "Adaptability", "Judgment", "Executive support", "Meeting organization", "Calendar management", "Time-management", "Decision-making", "Relationship building", "Microsoft Office Suite", "Outlook", "Word", "Excel", "PowerPoint", "Slack", "Teams" ], "skillCount" : 20, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Senior", "dataQualityScore" : 0.8888889, "_score" : 503.9555, "daysOld" : 0, "hasLocation" : true, "hasGeo" : false, "llmIndustryConfidence" : 0.95 }, { "id" : "6a30797df292fd229c032c87", "title" : "Executive Assistant", "company" : "Chartis", "industry" : "Professional Services Team (PST)", "salary" : { "min" : 68000.0, "max" : 90000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Remote", "locations" : [ "Remote" ], "timestamp" : "2026-06-16T12:21:48.267", "fingerprint" : "9c637657e4dc9373ac83e8b69436539ae25cd05a2c32b008bf4f30bee5a30074", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/chartis/91864228-1064-41f2-bdf4-47a0d95fa0ca/application", "externalId" : "91864228-1064-41f2-bdf4-47a0d95fa0ca", "industryFunction" : { }, "structuredLocations" : [ { "country" : "Bulgaria", "continent" : "eu", "workMode" : "remote" } ], "locationText" : "Bulgaria", "employmentType" : "FULL_TIME", "experienceMinYears" : 3, "experienceMaxYears" : 5, "experienceLevel" : "Mid", "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "EXECUTIVE ASSISTANT ABOUT CHARTIS Chartis comprises 1,350 professionals who value working for a purpose-driven organization, people who have committed their careers to helping providers, payers, technology innovators, retail companies, and investors create and embrace solutions that reshape healthcare for the better. We work with over 900 clients annually to help make US healthcare more affordable, accessible, safe, and human. Through our family of brands—Chartis, Jarrard, Greeley, and HealthScape Advisors—we have created a culture that prioritizes respect for our clients, commitment to each other, and unwavering integrity. From physicians, nurses, healthcare executives, and community health leaders to strategists, digital advisors, transactions experts, and healthcare futurists, we bring a diverse set of perspectives to assess healthcare challenges from every angle. Believing in what we do helps us attract and retain the best and brightest because the work we do every day makes a meaningful impact. This theme of believing in a better way forward is woven into our brand, Believe in better. Chartis has offices in Boston, Chicago, New York, Washington D.C., and Nashville. Remote work is allowed. ROLE OVERVIEW Chartis is looking for a driven, dynamic, organized and collaborative Executive Assistant to provide remote support to 5-7 senior partners in the firm, with a focus on calendar management, travel planning, and expense report management. RESPONSIBILITIES · Proactively manage assigned partner calendars, including scheduling meetings and identifying and resolving conflicts based on a thorough understanding of partner clients, activities, and priorities · Plan and manage travel for assigned partners, who typically visit multiple US cities each week · Prepare and submit monthly expense reports · Assist with time reporting as needed · Manage client contact information as needed in CRM system (SalesForce) · Create and manage correspondence (e.g., e-mails, holiday cards) as needed · Type and proofread documents (e.g., engagement letters, reports) upon request · Occasional support and coordination of office meetings, including catering and conference room reservations · Practice administrative support including business development, internal meetings, industry events, etc. · Support other special projects and/or administrative activities in support of firm objectives as assigned QUALIFICATIONS AND DESIRED SKILLS · At least 3-5 years of experience providing executive-level support in a professional services environment (e.g., consulting, legal, financial services) · Bachelor’s degree preferred · Exceptional organizational skills, including ability to multi-task and prioritize competing demands in a fast-paced, dynamic environment · Excellent verbal and written communication skills · Outstanding client service orientation – highly responsive and willing to go the extra mile · Keen attention to detail · Able to identify and solve problems with little direction proactively and independently · Sound judgment and a high level of maturity · Outstanding team player and contributor to a collaborative, energizing, and fun work environment · Proficient in Microsoft Outlook and Word · Experience with SalesForce, HubSpot, MS Teams and Zoom preferred · Experience in event coordination a plus · Ability to travel ad hoc (~1-2 days per quarter)- Salary range: $68,000-$90,000 plus may be eligible for an annual discretionary bonus. The salary range for this role takes into account the wide range of factors that are considered in making compensation decisions including, but not limited to, skills, experience, training, licensure and certifications, practice area, and other business and organizational needs. In addition, Chartis offers several benefits including medical, dental, vision, HSA, FSA, disability insurance, life insurance, 401(k) match, paid time off, wellness stipend, and additional voluntary benefits. At Chartis, we pride ourselves on having a diverse workforce. We value and celebrate the uniqueness of individuals and the different perspectives they provide. We offer equal opportunity employment regardless of race, color, religion, gender identity or expression, sexual orientation, national origin, genetics, disability status, age, marital status, or protected veteran status.", "summaryDescription" : "Executive Assistant at Chartis", "createdAt" : "2026-06-16T01:59:39.129", "lastUpdated" : "2026-06-16T12:21:48.267", "ingestTimestamp" : "2026-06-16T01:59:39.129", "mongoId" : "6a30797df292fd229c032c87", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 68000, "salaryAnnualMax" : 90000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "_score" : 503.17905, "hasLocation" : true, "hasGeo" : false, "llmIndustryConfidence" : 0.95 }, { "id" : "6a305738f292fd229cf35abc", "title" : "Executive Assistant", "company" : "Anduril Industries", "industry" : "Technology", "salary" : { "min" : 45000.0, "max" : 65000.0, "currency" : "GBP", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Executive Assistant in London, UK, adjusted for mid-seniority and technology industry." }, "location" : "London, England, United Kingdom", "locations" : [ "London", "England", "United Kingdom" ], "timestamp" : "2026-06-16T07:19:19.593", "fingerprint" : "8569700aa5d97d1f13c13479f7da98f223acd2cf9b66f9b2b76dde22d6595d48", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://boards.greenhouse.io/andurilindustries/jobs/5164529007?gh_jid=5164529007", "externalId" : "5164529007", "industryFunction" : { }, "structuredLocations" : [ { "city" : "London", "state" : "England", "country" : "United Kingdom", "continent" : "eu", "source" : "llm", "workMode" : "onsite", "geo" : "51.5074456,-0.1277653" } ], "locationText" : "London, England, United Kingdom", "employmentType" : "FULL_TIME", "coreResponsibilities" : "Provide direct administrative support for the UK Managing", "teamCollaboration" : "Interface with internal Anduril leaders; Interface with employees; Serve as point of contact for customers; Serve as point of contact for vendors; Serve as point of contact for external executives", "domainKnowledge" : "Defense technology; Autonomy; AI; Computer vision; Sensor fusion; Networking technology", "domainList" : [ "defense-technology", "autonomy", "ai", "computer-vision", "sensor-fusion", "networking-technology" ], "domainSpecificKnowledge" : [ "Defense technology", "Autonomy", "AI", "Computer vision", "Sensor fusion", "Networking technology" ], "problemSolvingSkills" : "Keep things running; Deconflict requests", "qualificationsBasic" : "High degree of attention to detail", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Anduril Industries is a defense technology company with a mission to transform U. S. and allied military capabilities with advanced technology. By bringing the expertise, technology, and business model of the 21st century’s most innovative companies to the defense industry, Anduril is changing how military systems are designed, built and sold. Anduril’s family of systems is powered by Lattice OS, an AI-powered operating system that turns thousands of data streams into a realtime, 3D command and control center. As the world enters an era of strategic competition, Anduril is committed to bringing cutting-edge autonomy, AI, computer vision, sensor fusion, and networking technology to the military in months, not years. We are seeking an Executive Assistant (EA) to join our growing London office. As an EA at Anduril you will be responsible for keeping the train on the tracks, you will find joy in order and you are ruthlessly organised. Your role is both internal and external and will require a high degree of attention to detail. You will interface with both internal Anduril leaders and employees and serve a critical point of contact for customers, vendors, and external executives. Your ability to keep things running and deconflict requests makes you an integral part of the team's success. WHAT YOU'LL DO Provide direct administrative support for the UK Managing Director and are considered part of Anduril's total compensation package. Additionally, Anduril offers top-tier benefits for full-time employees, including: Benefits At Anduril, we invest in our people. Our comprehensive, competitive benefits package (available at little to no cost to employees) ensures you’re supported in health, recovery, and whatever comes next. For more information, Explore Our Benefits. Protecting Yourself from Recruitment Scams Anduril is committed to maintaining the integrity of our Talent acquisition process and the security of our candidates. We've observed a rise in sophisticated phishing and fraudulent schemes where individuals impersonate Anduril representatives, luring job seekers with false interviews or job offers. These scammers often attempt to extract payment or sensitive personal information. To ensure your safety and help you navigate your job search with confidence, please keep the following critical points in mind: No Financial Requests: Anduril will never solicit payment or demand personal financial details (such as banking information, credit card numbers, or social security numbers) at any stage of our hiring process. Our legitimate recruitment is entirely free for candidates. Please always verify communications: Direct from Anduril: If you receive an email from one of our recruiters, it will only come from an @anduril.com address. Via Agency Partner: If contacted by a recruiting agency for an Anduril role, their email will clearly identify their agency. If you suspect any suspicious activity, please verify the agency's authenticity by reaching out to contact@anduril.com. Exercise Caution with Unsolicited Outreach: If you receive any communication that appears suspicious, contains grammatical errors, or makes unusual requests, do not engage. Always confirm the sender's email domain is @anduril.com before providing any personal information or clicking on links. What to Do If You Suspect Fraud: Should you encounter any questionable or fraudulent outreach claiming to be from Anduril, please report it immediately to contact@anduril.com. Your proactive caution is invaluable in protecting your personal information and upholding the security and trustworthiness of our recruitment efforts. Data Privacy To view Anduril's candidate data privacy policy, please visit https://anduril.com/applicant-privacy-notice/. By submitting your application, you consent to Anduril Industries using a third-party service provider to conduct pre-employment risk, integrity, and due diligence screening and assessing potential risks as part of your application process. This third-party service provider provides risk-intelligence services that may include analysis of sanctions and watchlists, adverse media, public-record information, and other lawful open-source or commercial data sources. This third-party service provider does not act as a consumer reporting agency. Use of this provider helps to ensure compliance with applicable laws and protect technology, intellectual property, and organizational security.", "summaryDescription" : "Executive Assistant at Anduril Industries. Provide direct administrative support for the UK Managing", "postedDate" : "2026-06-15T23:17:24.014", "createdAt" : "2026-06-15T23:17:24.014", "lastUpdated" : "2026-06-16T07:19:19.593", "ingestTimestamp" : "2026-06-15T23:17:24.014", "mongoId" : "6a305738f292fd229cf35abc", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "30k-50k", "hasSalary" : false, "allSkills" : [ "Defense technology", "Autonomy", "AI", "Computer vision", "Sensor fusion", "Networking technology" ], "skillCount" : 6, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.8888889, "_score" : 498.40854, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a308756f292fd229c087e94", "title" : "Executive Assistant", "company" : "Anders", "industry" : "Consulting", "salary" : { "min" : 55000.0, "max" : 75000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Executive Assistant in St. Louis, MO, adjusted for mid-seniority and the accounting industry." }, "location" : "St. Louis, MO", "locations" : [ "St. Louis", "MO" ], "timestamp" : "2026-06-16T14:12:21.333", "fingerprint" : "ad862a03eb6ef5a01aa75b9848fa2198c656d3475dd9a1ee7dab9600147ad249", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/anderscpasadvisors/jobs/5164608007", "externalId" : "5164608007", "industryFunction" : { }, "structuredLocations" : [ { "city" : "St. Louis", "state" : "Missouri", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "38.6254063,-90.1900090" } ], "locationText" : "St. Louis, Missouri, United States", "technicalSkills" : "Microsoft Office, Word, Excel, Power BI, PowerPoint, Outlook, Teams, Adobe Acrobat", "professionalSkills" : [ "Critical thinking", "Problem solving", "Independent judgment", "Project 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{ "name" : "Travel arrangement", "level" : "intermediate" }, { "name" : "Speaking engagement coordination", "level" : "intermediate" }, { "name" : "Client engagement coordination", "level" : "intermediate" }, { "name" : "Portal setup", "level" : "intermediate" }, { "name" : "Document download management", "level" : "intermediate" }, { "name" : "Invoice preparation", "level" : "intermediate" }, { "name" : "Billing statement preparation", "level" : "intermediate" }, { "name" : "Billing record maintenance", "level" : "intermediate" }, { "name" : "Firm correspondence processing", "level" : "intermediate" }, { "name" : "Onboarding steps completion", "level" : "intermediate" }, { "name" : "Report proofreading", "level" : "intermediate" }, { "name" : "Correspondence drafting", "level" : "intermediate" }, { "name" : "Documentation drafting", "level" : "intermediate" }, { "name" : "Writing skills", "level" : "intermediate" }, { "name" : "Editing skills", "level" : "intermediate" }, { "name" : 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between leaders and clients, Participate in Firm initiatives, Identify areas of improvement, Build efficiencies for the Firm, Work extended hours, Support other departments as needed", "teamCollaboration" : "Work with teams; Work with internal clients; Work with external clients; Productive working relationships", "projectManagementSkills" : [ "Project management" ], "domainKnowledge" : "Accounting firm operations", "domainList" : [ "accounting-firm-operations" ], "domainSpecificKnowledge" : [ "Accounting firm operations" ], "toolProficiency" : [ "Microsoft Office", "Word", "Excel", "Power BI", "PowerPoint", "Outlook", "Teams", "Adobe Acrobat" ], "communicationSkills" : "Written communication; Verbal communication", "documentationSkills" : "Documentation drafting", "problemSolvingSkills" : "Problem solving; Critical thinking; Independent judgment; Decision making", "specialRequirements" : "Work extended hours", "outcomesObjectives" : "Deliver outstanding results; Improve workflow; Improve efficiencies", "qualificationsBasic" : "High school diploma or equivalent, 4 years of experience in a professional support role, Authorized to work in the United States", "qualificationsPreferred" : "Adobe Acrobat proficiency, Proficiency with other digital tools", "remoteFriendly" : true, "workSiteFlexibility" : "Flexible", "rawDescription" : "The Advisory Department of one of the fastest-growing accounting firms in the country is seeking an Executive Assistant who is motivated to learn, excited to collaborate and passionate about delivering outstanding results. This individual will have a direct impact on our firm’s mission of serving as a catalyst for those striving to achieve their highest potential. The Executive Assistant must maintain a mature, professional demeanor while projecting self-confidence when addressing questions and handling matters involving internal and external clients. This position manages a variety of tasks simultaneously and can anticipate the needs of others while constantly seeking opportunities to improve workflow and efficiencies for their assigned leaders and the Firm as a whole. This position performs administrative work of considerable difficulty which may involve critical thinking, problem solving and independent judgment. The Executive Assistant must also be able to manage projects, work independently with little or no supervision, and manage their time accordingly. What You’ll Do: Provide administrative support to leaders in the Advisory business units working with their teams Assist in the preparation of statements of work and engagement letters Assist in maintaining the CRM database on behalf of Advisory leaders Assist in managing calendars, tracking schedules, arranging travel, coordinating speaking and client engagements, etc. for respective Advisory leaders Set up portals and manage document downloads Prepare invoices, billing statements and maintain billing records Process Firm correspondence Complete onboarding steps for Advisory leaders Proofread reports making necessary edits to formatting, punctuation, and grammar Draft correspondence and other forms of documentation using the Firm’s standardized formats Serve as a liaison between Advisory leaders and respective client groups Participate in various Firm initiatives to identify areas of improvement and to build efficiencies for the Firm as a whole Work extended hours necessitated by workload Other additional duties as assigned from time to time, including supporting other departments, as needed What We’re Looking For: Communicate clearly and effectively in both written and verbal communications Maintain a professional demeanor with co-workers and clients Project a can-do, team-player attitude to cultivate productive working relationships within the Advisory Group and Firmwide Possess critical thinking skills and exhibit sound judgment with the ability to prioritize and make necessary decisions Anticipate the needs of respective Advisory leaders and take initiative to proactively work ahead Manage day-to-day responsibilities as well as tasks assigned by Advisory leaders Possess excellent writing, editing and proofreading skills exhibiting good attention to detail Microsoft Office (Word, Excel, Power BI, PowerPoint, Outlook and Teams) Your Qualifications: High school diploma or equivalent required 4 years of experience in a professional support role Experience with Microsoft Office programs including Word, Excel, PowerPoint, Outlook, Power BI, and Teams- plus Adobe Acrobat and other digital tools The stated pay scale reflects the range that Anders reasonably expects to pay for this position.  The actual pay rate for this position will be dependent on a variety of factors, including an applicant’s years of experience, unique skills and abilities, education, alignment with similar internal candidates, marketplace factors, other requirements for the position, and firm business practices. Salary Range $67,000—$75,000 USD Why You’ll Love Working Here: At Anders, taking care of our employees is a top priority. Our welcoming and collaborative culture will make you feel like a part of the team from day one. From professional development opportunities to benefits that directly impact mental, physical and financial wellness, Anders offers unique incentives that enrich your life and facilitate growth, including our Work Flex program which gives you the opportunity to work at our Chesterfield office, our Downtown St. Louis office, remotely, adopt a hybrid approach or even switch between these options as you prefer. Learn more about our full benefit offerings, Work Flex program, and our Inclusion Network at our careers page: anderscpa.com/careers/working-at-anders/ All applicants for this position must be authorized to work in the United States now and in the future without requiring sponsorship.    For 60 years, Anders has delivered full-service accounting, tax, audit and advisory services to growth-oriented companies, organizations and individuals. Every day, our partners and staff serve as a catalyst for those striving to achieve their highest potential and carry this mentality on to our clients and community. Ranked #75 on Accounting Today’s List of Top Accounting Firms and continually named a Top Workplace, Anders is a member firm of LEA Global, one of the largest international associations of independent accounting firms. For more information on Anders, visit anderscpa.com and follow us on Facebook, LinkedIn, and Instagram: @AndersCPA  If you have questions about the data we collect and how it's used, view the Anders Privacy Policy.", "summaryDescription" : "Executive Assistant at Anders. Skills: Administrative support, Executive support, Client relations. Provide administrative support to leaders. Assist in preparation of statements of work", "postedDate" : "2026-06-16T01:21:39.104", "createdAt" : "2026-06-16T01:21:39.104", "lastUpdated" : "2026-06-16T14:12:21.333", "ingestTimestamp" : "2026-06-16T01:21:39.104", "mongoId" : "6a308756f292fd229c087e94", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 55000, "salaryAnnualMax" : 75000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Engagement letter preparation", "CRM database maintenance", "Calendar management", "Schedule tracking", "Travel arrangement", "Speaking engagement coordination", "Client engagement coordination", "Portal setup", "Document download management", "Invoice preparation", "Billing statement preparation", "Billing record maintenance", "Firm correspondence processing", "Onboarding steps completion", "Report proofreading", "Correspondence drafting", "Documentation drafting", "Writing skills", "Editing skills", "Proofreading skills", "Mature demeanor", "Self-confidence", "Independent judgment", "Administrative support", "Executive support", "Client relations", "Critical thinking", "Problem solving", "Project management", "Time management", "Workflow improvement", "Efficiency improvement", "Accounting firm operations", "Microsoft Office", "Word", "Excel", "Power BI", "PowerPoint", "Outlook", "Teams", "Adobe Acrobat" ], "skillCount" : 41, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "_score" : 493.53433, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Accounting", "llmIndustryConfidence" : 0.95 }, { "id" : "6a305ee3f292fd229cf75831", "title" : "Executive Assistant", "industry" : "Recruiting", "salary" : { "min" : 1500.0, "max" : 2500.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Colombia", "locations" : [ "Colombia", "Nicaragua" ], "timestamp" : "2026-06-16T14:00:43.039", "fingerprint" : "ea00d5c54bbfc9d007504d4b8d65d751144647b5cce12a5ac7bfb44d1e6591c9", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/Agent/f56ab8df-5c64-4f42-bcd3-23da1f124dc2/application", "externalId" : "f56ab8df-5c64-4f42-bcd3-23da1f124dc2", "industryFunction" : { }, "structuredLocations" : [ { "country" : "Bulgaria", "continent" : "eu", "workMode" : "remote" } ], "locationText" : "Bulgaria", "employmentType" : "FULL_TIME", "experienceMinYears" : 3, "experienceMaxYears" : 5, "experienceLevel" : "Mid", "technicalSkills" : "Microsoft Office, Google Workspace", "professionalSkills" : [ "Structured thinking", "Task management systems" ], "hardSkillsList" : [ "Meeting coordination", "Agenda preparation", "Action item documentation" ], "softSkillsList" : [ "Intellectually curious", "Structured thinking", "Follow-through" ], "hardSkills" : [ { "name" : "Meeting coordination", "level" : "intermediate" }, { "name" : "Agenda preparation", "level" : "intermediate" }, { "name" : "Action item documentation", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Intellectually curious" }, { "name" : "Structured thinking" }, { "name" : "Follow-through" } ], "majorSkills" : "Calendar management, Email management, Project tracking", "majorSkillsList" : [ "Calendar management", "Email management", "Project tracking" ], "coreResponsibilities" : "Manage complex calendars, Monitor email communications, Flag urgent matters, Draft email responses, Track projects, Track deliverables, Track milestones, Track ongoing commitments, Maintain visibility across responsibilities, Ensure consistent follow-through, Coordinate meetings, Prepare agendas, Document action items, Document next steps, Serve as coordination point, Build lightweight systems, Maintain lightweight systems, Proactively identify risks, Proactively identify delays, Proactively identify bottlenecks, Learn new tools, Adopt new platforms, Resolve issues independently, Use documentation for resolution, Use research for resolution, Use support resources for resolution", "teamCollaboration" : "Internal teams; External stakeholders", "projectManagementSkills" : [ "Track projects", "Track deliverables", "Track milestones" ], "domainKnowledge" : "Investment banking; Consulting; Advisory services; Legal operations; Cybersecurity", "domainList" : [ "investment-banking", "consulting", "advisory-services", "legal-operations", "cybersecurity" ], "domainSpecificKnowledge" : [ "Investment banking", "Consulting", "Advisory services", "Legal operations", "Cybersecurity" ], "communicationSkills" : "English communication", "documentationSkills" : "Document action items", "continuousLearning" : "Learn new tools; Adopt new platforms", "problemSolvingSkills" : "Problem-solving ability; Resolve issues independently", "outcomesObjectives" : "Executive has full confidence; Commitments and deadlines tracked; Commitments and deadlines executed; Multiple organizations remain organized; Communication is timely; Communication is clear; Communication is proactive; New tools adopted quickly; New systems adopted quickly; Issues identified before problems; Issues resolved before problems", "qualificationsBasic" : "3–5 years experience supporting senior executives, Excellent organizational skills, Attention to detail, Written English communication skills, Verbal English communication skills, Manage multiple priorities, Critical thinking, Problem-solving ability, High level of discretion, Professionalism in handling confidential information, Ability to work independently, Minimal supervision", "qualificationsPreferred" : "Experience supporting executives managing multiple businesses, Experience supporting executives managing multiple functions, Background in consulting, Background in legal, Background in finance, Background in investment, Background in advisory, Experience setting up task management systems, Experience improving task management systems, Experience setting up workflows, Experience improving workflows, Exposure to startup environments, Exposure to high-growth entrepreneurial environments", "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "Job Title: Executive Assistant Employment Type: Full-Time, Remote Working Hours: Monday – Friday, aligned with U.S. business hours Compensation: $1,500 – $2,500/month (salary based on assessment) Location: LATAM About the Company We are a fast-moving, execution-focused organization that supports senior leaders operating across multiple businesses and functions. Our work spans several industries, including consulting, advisory, finance, legal operations, and cybersecurity. We operate in a dynamic, high-responsibility environment where priorities shift quickly and strong execution is essential. We value clarity, ownership, and the ability to bring structure to complex, fast-changing workflows while ensuring consistent follow-through across all initiatives. Role Overview We are seeking a highly organized, proactive, and intellectually curious Executive Assistant to support a fractional executive operating across multiple organizations and industries. This is not a traditional EA role — it requires strong ownership, structured thinking, and the ability to bring clarity to fast-moving, ambiguous environments. You will act as the central coordination point across several businesses spanning investment banking, consulting, advisory services, legal operations, and cybersecurity. The ideal candidate is someone who naturally creates structure, follows through without reminders, and can quickly learn unfamiliar tools and contexts. Key Responsibilities - Manage complex calendars across multiple organizations and priorities - Monitor and manage email communications, flagging urgent matters and drafting responses when needed - Track projects, deliverables, milestones, and ongoing commitments - Maintain visibility across all executive responsibilities and ensure consistent follow-through - Coordinate meetings, prepare agendas, and document action items and next steps - Serve as a key coordination point across internal teams and external stakeholders - Build and maintain lightweight systems to improve organization and accountability - Proactively identify risks, delays, and bottlenecks before they escalate - Learn and adopt new tools and platforms as required - Independently resolve issues using documentation, research, and available support resources Requirements - 3–5 years of experience supporting senior executives, founders, or partners in an EA or similar role - Excellent organizational skills and strong attention to detail - Strong written and verbal English communication skills - Proven ability to manage multiple priorities in fast-paced environments - Strong critical thinking and problem-solving ability - High level of discretion and professionalism in handling confidential information - Ability to work independently in a remote setting with minimal supervision - Proficiency in Microsoft Office and Google Workspace Preferred Qualifications - Experience supporting executives managing multiple businesses or functions - Background in consulting, legal, finance, investment, or advisory environments - Experience setting up or improving task management systems and workflows - Exposure to startup or high-growth entrepreneurial environments What Success Looks Like - The executive has full confidence that commitments and deadlines are consistently tracked and executed - Multiple organizations remain organized despite competing priorities - Communication is timely, clear, and proactive - New tools and systems are adopted quickly with minimal guidance - Issues are identified and resolved before they become problems", "summaryDescription" : "Executive Assistant. Skills: Calendar management, Email management, Project tracking. Manage complex calendars. 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Issues identified before problems; Issues resolved before problems", "qualificationsBasic" : "3–5 years experience supporting senior executives, Excellent organizational skills, Attention to detail, Written English communication skills, Verbal English communication skills, Manage multiple priorities, Critical thinking, Problem-solving ability, High level of discretion, Professionalism in handling confidential information, Ability to work independently, Minimal supervision", "qualificationsPreferred" : "Experience supporting executives managing multiple businesses, Experience supporting executives managing multiple functions, Background in consulting, Background in legal, Background in finance, Background in investment, Background in advisory, Experience setting up task management systems, Experience improving task management systems, Experience setting up workflows, Experience improving workflows, Exposure to startup environments, Exposure to high-growth entrepreneurial environments", "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "Job Title: Executive Assistant Employment Type: Full-Time, Remote Working Hours: Monday – Friday, aligned with U.S. business hours Compensation: $1,500 – $2,500/month (salary based on assessment) Location: LATAM About the Company We are a fast-moving, execution-focused organization that supports senior leaders operating across multiple businesses and functions. Our work spans several industries, including consulting, advisory, finance, legal operations, and cybersecurity. We operate in a dynamic, high-responsibility environment where priorities shift quickly and strong execution is essential. We value clarity, ownership, and the ability to bring structure to complex, fast-changing workflows while ensuring consistent follow-through across all initiatives. Role Overview We are seeking a highly organized, proactive, and intellectually curious Executive Assistant to support a fractional executive operating across multiple organizations and industries. This is not a traditional EA role — it requires strong ownership, structured thinking, and the ability to bring clarity to fast-moving, ambiguous environments. You will act as the central coordination point across several businesses spanning investment banking, consulting, advisory services, legal operations, and cybersecurity. The ideal candidate is someone who naturally creates structure, follows through without reminders, and can quickly learn unfamiliar tools and contexts. Key Responsibilities - Manage complex calendars across multiple organizations and priorities - Monitor and manage email communications, flagging urgent matters and drafting responses when needed - Track projects, deliverables, milestones, and ongoing commitments - Maintain visibility across all executive responsibilities and ensure consistent follow-through - Coordinate meetings, prepare agendas, and document action items and next steps - Serve as a key coordination point across internal teams and external stakeholders - Build and maintain lightweight systems to improve organization and accountability - Proactively identify risks, delays, and bottlenecks before they escalate - Learn and adopt new tools and platforms as required - Independently resolve issues using documentation, research, and available support resources Requirements - 3–5 years of experience supporting senior executives, founders, or partners in an EA or similar role - Excellent organizational skills and strong attention to detail - Strong written and verbal English communication skills - Proven ability to manage multiple priorities in fast-paced environments - Strong critical thinking and problem-solving ability - High level of discretion and professionalism in handling confidential information - Ability to work independently in a remote setting with minimal supervision - Proficiency in Microsoft Office and Google Workspace Preferred Qualifications - Experience supporting executives managing multiple businesses or functions - Background in consulting, legal, finance, investment, or advisory environments - Experience setting up or improving task management systems and workflows - Exposure to startup or high-growth entrepreneurial environments What Success Looks Like - The executive has full confidence that commitments and deadlines are consistently tracked and executed - Multiple organizations remain organized despite competing priorities - Communication is timely, clear, and proactive - New tools and systems are adopted quickly with minimal guidance - Issues are identified and resolved before they become problems", "summaryDescription" : "Executive Assistant. Skills: Calendar management, Email management, Project tracking, Coordination. Manage complex calendars. Monitor email communications", "createdAt" : "2026-06-16T00:26:49.643", "lastUpdated" : "2026-06-16T10:14:20.315", "ingestTimestamp" : "2026-06-16T00:26:49.643", "mongoId" : "6a306e2af292fd229cfdd01d", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 18000, "salaryAnnualMax" : 30000, "salaryBand" : "<30k", "hasSalary" : true, "allSkills" : [ "Meeting coordination", "Agenda preparation", "Action item documentation", "Intellectually curious", "Structured thinking", "Follow-through", "Discretion", "Calendar management", "Email management", "Project tracking", "Coordination", "Task management systems", "Track projects", "Track deliverables", "Track milestones", "Investment banking", "Consulting", "Advisory services", "Legal operations", "Cybersecurity" ], "skillCount" : 20, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "_score" : 488.85175, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Consulting", "llmIndustryConfidence" : 0.85 }, { "id" : "6a307269f292fd229cffd6f9", "title" : "Alternance - Assistant Direction H/F", "company" : "JACOBS DOUWE EGBERTS", "industry" : "Consumer Goods", "salary" : { "min" : 12000.0, "max" : 18000.0, "currency" : "EUR", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an entry-level position in the Food & Beverage industry in Paris, France, adjusted for company size and typical alternance compensation structures." }, "location" : "Paris, IDF, France", "locations" : [ "Paris", "IDF", "France" ], "timestamp" : "2026-06-16T11:36:10.473", "fingerprint" : "1116a33b37bafce156d329e878a54dc747900378e6b0bf80c3ae40bdbb746bb3", "source" : "smartrecruiters", "language" : "fr", "applyUrl" : "https://jobs.smartrecruiters.com/JACOBSDOUWEEGBERTS/744000132139841-jde-peet-s-alternance-assistant-direction-h-f", "externalId" : "744000132139841", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Paris", "state" : "IDF", "country" : "France", "continent" : "eu", "source" : "llm", "workMode" : "onsite", "geo" : "48.8534951,2.3483915" } ], "locationText" : "Paris, IDF, France", "employmentType" : "FULL_TIME", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "mid", "technicalSkills" : "Excel, Word, Powerpoint", "professionalSkills" : [ "Executive support", "International coordination", "Administrative support", "Logistics support", "Event organization" ], "hardSkillsList" : [ "Meeting preparation", "Note taking", "Action tracking", "Travel organization", "Expense reporting" ], "hardSkills" : [ { "name" : "Meeting preparation", "level" : "intermediate" }, { "name" : "Note taking", "level" : "intermediate" }, { "name" : "Action tracking", "level" : "intermediate" }, { "name" : "Travel organization", "level" : "intermediate" }, { "name" : "Expense reporting", "level" : "intermediate" } ], "majorSkills" : "Executive Assistant, International Operations, Event Coordination", "majorSkillsList" : [ "Executive Assistant", "International Operations", "Event Coordination" ], "coreResponsibilities" : "Prepare meetings, Take notes, Update action trackers, Follow up on decisions, Qualify incoming requests, Prepare standard responses, Organize management events, Organize management seminars, Organize management visits, Organize management workshops, Organize travel, Prepare itinerary packs, Pre-enter expense reports, Verify expense report documents, Track expense reports, Coordinate visitor reception, Prepare visitor badges, Prepare visitor rooms, Set up coffee service", "teamCollaboration" : "Executive Committee; International cluster", "domainKnowledge" : "Coffee industry; Agri-food industry; Consumer goods", "domainList" : [ "coffee-industry", "agri-food-industry", "consumer-goods" ], "domainSpecificKnowledge" : [ "Coffee industry", "Agri-food industry", "Consumer goods" ], "toolProficiency" : [ "Teams", "Office" ], "communicationSkills" : "Written expression; Oral expression", "continuousLearning" : "Learning and development; Mentorship", "problemSolvingSkills" : "Solution oriented", "outcomesObjectives" : "Develop anticipation reflexes; Develop prioritization reflexes", "qualificationsBasic" : "Bac+2/3 in BTS SAM / GPME, Bachelor Assistant Direction, Pack Office mastered, Excel basics, Word basics, Powerpoint basics, French written and oral, Operational English", "qualificationsPreferred" : "Internship in coordination/event/admin, International environment experience, Basic Spanish", "remoteFriendly" : false, "workSiteFlexibility" : "Hybrid", "rawDescription" : "JDE Peet's, cela ne vous dit rien ? Et pourtant, la simple évocation de L'OR, Senseo, Tassimo, Grand-Mère, Jacques Vabre ou Maxwell House suffit à réveiller chez chacun d'entre nous un arôme universel, le café. D’ailleurs, saviez-vous qu’il s’agit de la 2ème boisson la plus consommée dans le monde ? JDE Peet's est un groupe international présent dans plus de 100 pays. Grâce à l'engagement de plus de 830 collaborateurs en France, l'entreprise est leader de la catégorie café en grandes et moyennes surfaces avec un chiffre d'affaires de plus d'1 milliard d'euros. Notre objectif est simple et ambitieux : un café pour chaque tasse. Chez JDE Peet’s, nous souhaitons faire la différence en vous proposant un cadre de mission riche et varié, où vous pourrez mettre en avant votre autonomie et votre dynamisme, au sein d'une équipe bienveillante, conquérante et solidaire. NOUS REJOINDRE, C'EST : * Découvrir l’univers passionnant café, de l’industrie agroalimentaire et des produits de grande consommation. * Evoluer dans un cadre de travail stimulant et international, et contribuer pleinement à la vie de l’entreprise et à son rayonnement à l’externe. * Vous préparez à intégrer le marché du travail, en rejoignant une équipe attentive à votre apprentissage et à votre développement. * Bénéficier d’une intégration RH \"La Cup'Boarding\" et de moments conviviaux Pour découvrir notre environnement, nos équipes et nos métiers, rendez-vous sur notre[ notre page Welcome to The Jungle : JDE Peet’s France : photos, vidéos, recrutement](https://www.welcometothejungle.com/fr/companies/jacobs-douwe-egberts) VOTRE MISSION : Vous intégrez la Direction Générale Europe du Sud et travaillez au quotidien avec l’Assistante de Direction du DG. Cette alternance vous donnera une exposition unique au fonctionnement d’un Codir et à la coordination d’un cluster international (France, Espagne, Portugal, Italie, Grèce) depuis les bureaux de Paris. Votre rôle : appuyer l’Assistante de Direction sur l’organisation, la coordination et la logistique des activités de direction, tout en développant des réflexes d’anticipation et de priorisation. Vos missions seront les suivantes : Soutien aux instances & à l’agenda exécutif * Préparer les réunions (ordre du jour, Teams/salles, invités, matériel). * Prendre des notes et tenir à jour les trackers d’actions (relances planifiées, suivi des décisions). * Qualifier les demandes entrantes (catégorisation, 1er niveau d’info) et préparer des réponses standards pour validation. Coordination transverse & internationale * Contribuer à l’organisation d’événements de direction (séminaires, visites, ateliers) : listes, signalétique, accueil. Soutien administratif & logistique * Aider à l’organisation des déplacements (transports/hôtels sur brief validé) et préparer les itinerary packs. * Pré-saisir notes de frais / bons de commande, vérifier les pièces et tenir un log de suivi. * Coordonner l’accueil des visiteurs (badges, salles, coffee set-up). Ce que cette alternance va vous apporter * Les codes et les process d’un environnement exécutif international (Codir, interactions multi-pays, rythme exigeant). * Des compétences concrètes en organisation, coordination, communication écrite et maîtrise des outils Office. * Le développement de vos soft skills : rigueur, sens du service, assertivité bienveillante, priorisation. ## Qualifications LE BLEND IDEAL * Étudiant(e) Bac+2/3 en BTS SAM / GPME , Bachelor Assistant(e) de Direction ou équivalent. * Une première expérience en stage en coordination/événementiel/administratif au sein d’un environnement international est un plus. * Rigueur, fiabilité et sens de l’organisation. * Capacité à préparer des supports de communication structurés, clairs et synthétiques. * Pack Office maîtrisé : excel (listes, filtres, TCD basiques), word, powerpoint. * Très bon niveau d’expression écrite et orale en français. * Anglais opérationnel(écrit/oral) et espagnol basique apprécié * Proactif(ve), orienté(e) solutions, aisance relationnelle et diplomatie * Envie d’apprendre au contact d’une Assistante de Direction expérimentée et d’un Comité de Direction multiculturel. Accompagné(e) au quotidien par votre tutrice, cette expérience vous permettra : * D’acquérir des compétences métiers concrètes en lien avec votre fonction * De développer vos soft skills notamment l’esprit d’analyse et de synthèse, l’autonomie, la prise d’initiative et la gestion de vos priorités. Si votre profil correspond à nos besoins, voici les étapes de notre processus de recrutement : * Un entretien RH * Un entretien Manager en présentiel ou par Teams ## Additional Information VOTRE PACKAGE JDE PEET'S * Localisation : poste basé à Paris 6e, Odéon * Durée alternance : 12 mois, à compter de 7 septembre 2026 au 27 aout 2027 * Télétravail : 40%/mois à coordonner avec votre N+1 * Gratification : suivant profil * Intéressement / participation * Remboursement à 75% titre de transport. * Œuvres sociales CSE, dotations de café et chèque de vacances * Carte tickets restaurant Swile. : 12,10€ par jour travaillé * Accès à une salle de sport Odéon et à l’abonnement EGYM (ex.Gymlib). * De nouveaux locaux, en plein cœur de Paris NOTRE PLUS : Nous sommes une entreprise engagée d'un point de vue social et environnemental. Notre politique RSE Common Grounds se définit en 3 axes : un approvisionnement en café issu de sources responsables, la réduction de notre empreinte environnementale (carbone, emballages) et la mise en place d’une politique Diversité, Equité et Inclusion dans notre organisation. Plus d’informations sur notre site JDE Peet’s : Conformément aux engagements pris en faveur de l'accueil et de l'intégration des personnes en situation de handicap, ce poste est ouvert à toutes et à tous sous réserve de l'accord de la médecine du travail. JDE Peet’s - now part of Keurig Dr Pepper – is the world’s leading pure-play coffee company, with a presence in more than 100 markets. Guided by our ‘Reignite the Amazing’ strategy, we are focused on brand-led growth across three big bets: Peet’s, L’OR, and our 10 strategically selected local icons led by Jacobs.", "summaryDescription" : "Alternance - Assistant Direction H/F at JACOBS DOUWE EGBERTS. Skills: Executive Assistant, International Operations, Event Coordination. Prepare meetings. 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Our work spans several industries, including consulting, advisory, finance, legal operations, and cybersecurity. We operate in a dynamic, high-responsibility environment where priorities shift quickly and strong execution is essential. We value clarity, ownership, and the ability to bring structure to complex, fast-changing workflows while ensuring consistent follow-through across all initiatives. Role Overview We are seeking a highly organized, proactive, and intellectually curious Executive Assistant to support a fractional executive operating across multiple organizations and industries. This is not a traditional EA role — it requires strong ownership, structured thinking, and the ability to bring clarity to fast-moving, ambiguous environments. You will act as the central coordination point across several businesses spanning investment banking, consulting, advisory services, legal operations, and cybersecurity. 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The first step in our journey is to build the best tool for professional programmers, using a combination of inventive research, design, and engineering. Our organization is very flat, and our team is small and talent dense. We particularly like people who are truth-seeking, passionate, and creative. We enjoy spirited debate, crazy ideas, and shipping code. About the role We’re hiring an Executive Assistant to support our Head of User Operations and two other executives across the operations function. This is a high-impact role focused on enabling clarity, efficiency, and execution across a fast-moving User Operations org. The ideal candidate is highly organized, an excellent business writer, and confident enough to actively manage competing priorities across complex calendars and workflows. This person will need to be full time in our SF office. What you’ll do Calendar & Meeting Management - Own complex scheduling across multiple senior leaders and stakeholders - Prioritize ruthlessly to ensure time aligns with business impact - Push back when needed to protect focus and optimize leadership bandwidth Travel & Expenses - Coordinate domestic and international travel logistics - Manage expenses through Ramp with accuracy and timeliness Business Writing - Draft, edit, and refine internal communications, presentations, and leadership updates - Help leaders articulate strategy, summarize meetings, and drive follow-ups - Bring structure and clarity to ambiguous inputs and fast-moving discussions GTM Operating Rhythm Support - Help keep key meetings, planning cycles, and cross-functional touchpoints on track - Partner closely with Recruiting to ensure interview days run smoothly and efficiently - Support offsite planning for the GTM teams, including venue sourcing, hotel contract negotiations, and travel coordination - Oversee event catering and restaurant reservations, managing budgets and vendor relationships to deliver seamless team-building experiences. You may be a fit if Core Experience - 6+ years of experience in an Executive Assistant or similar role - Experience supporting senior leaders in a fast-paced, tech-forward environment Skills & Traits - Exceptional business writing skills - Strong judgment and prioritization—knows what matters and acts accordingly - Assertive and confident; willing to push back to improve outcomes - Highly organized with strong attention to detail Working Style - Slack-native and comfortable operating in fast, async environments - AI-forward—uses modern tools (e.g., ChatGPT, Notion AI, etc.) to move faster and produce higher-quality work - Growth mindset with a willingness to continuously improve systems and processes Nice to Have - Experience supporting go-to-market (Sales, CS, RevOps, or Field Engineering) teams", "summaryDescription" : "Executive Assistant, User Operations. Skills: Calendar management, Travel coordination, Business writing. Own complex scheduling. Prioritize ruthlessly", "createdAt" : "2026-06-14T20:12:03.824", "lastUpdated" : "2026-06-16T01:38:38.489", "ingestTimestamp" : "2026-06-14T20:12:03.824", "mongoId" : "6a2c8c0f74d8ee00a09746e5", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 115000, "salaryAnnualMax" : 155000, "salaryBand" : "100k-150k", "hasSalary" : true, "allSkills" : [ "Calendar management", "Travel coordination", "Business writing", "Prioritization", "Judgment", "Ramp", "Slack", "ChatGPT", "Notion AI" ], "skillCount" : 9, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Senior", "dataQualityScore" : 0.7777778, "_score" : 482.7063, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a262a9d74d8ee00a0206913", "title" : "Director of Sponsorship", "company" : "EngSoc", "industry" : "Education", "salary" : { "min" : 65000.0, "max" : 95000.0, "currency" : "CAD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Director of Sponsorship in the Healthcare industry in Canada, adjusted for part-time employment." }, "location" : "Canada", "locations" : [ "Canada" ], "timestamp" : "2026-06-15T08:27:53.990", "fingerprint" : "2a7931eb9b537d5adf5806e1491fae5ac770d305530cbee594b53a813075adad", "source" : "breezyhr", "language" : "en", "applyUrl" : "https://the-engineering-society-of-queen-s-university.breezy.hr/p/3ac7ef372926-queen-s-biomedical-innovation-team-qbit-director-of-sponsorship", "externalId" : "3ac7ef372926", "industryFunction" : { }, "structuredLocations" : [ { "country" : "Canada", "continent" : "na", "workMode" : "onsite" } ], "locationText" : "Canada", "employmentType" : "PART_TIME", "experienceLevel" : "Director", "coreResponsibilities" : "Design biomedical devices, Prototype biomedical devices, Test biomedical devices", "domainKnowledge" : "Global health", "domainList" : [ "global-health" ], "domainSpecificKnowledge" : [ "Global health" ], "innovationCreativity" : "Prototype development", "rawDescription" : "The Queen’s Biomedical Innovation Team (QBiT) is an interdisciplinary design team that designs, prototypes, and tests innovative biomedical devices to address healthcare concerns both globally and within our local community. For the 2026–27 school year, QBiT will be focusing on global health–relat", "summaryDescription" : "Director of Sponsorship at EngSoc. Design biomedical devices. Prototype biomedical devices", "createdAt" : "2026-06-14T03:20:06.631", "lastUpdated" : "2026-06-15T08:27:53.990", "ingestTimestamp" : "2026-06-14T03:20:06.631", "mongoId" : "6a262a9d74d8ee00a0206913", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "50k-75k", "hasSalary" : false, "allSkills" : [ "Global health" ], "skillCount" : 1, "jobCategory" : "marketing", "jobSubcategory" : "growth", "seniorityLevel" : "Director", "dataQualityScore" : 0.8888889, "_score" : 481.59586, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.85 }, { "id" : "68e6b1d070f0b99d58d664f2", "title" : "HR Executive Assistant", "company" : "Amazon Japan G. K.", "industry" : "Human Resources, Administrative Support, global corporate", "salary" : { "min" : 7500000.0, "max" : 1.05E7, "currency" : "JPY", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for HR Executive Assistant in Tokyo, Japan, adjusted for senior seniority, large company size, and technology industry." }, "location" : "Tokyo, JPN", "locations" : [ "Tokyo, JPN" ], "timestamp" : "2026-06-16T02:49:44.800", "fingerprint" : "b6845ee3e2b21f5223d44bd0e48c2e49ab619f4e4a1c5e16b93fdccd4c6f6b00", "source" : "amazon", "language" : "en", "applyUrl" : "https://account.amazon.com/jobs/3104457/apply", "externalId" : "c2f69b80-eb95-4433-8d2a-2c9f8fd9f7c6", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Tokyo", "country" : "Japan", "continent" : "as", "source" : "llm", "workMode" : "onsite", "geo" : "35.6768601,139.7638947" } ], "locationText" : "Tokyo, Japan", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "Senior", "professionalSkills" : [ "Executive support", "Calendar management", "Travel arrangements", "Expense management", "Meeting coordination", "Strategic planning", "Document organization", "Data synthesis", "Leadership liaison", "Query resolution", "Communication facilitation" ], "hardSkillsList" : [ "Microsoft Office", "Calendar management", "Travel planning", "Expense reporting", "Data analysis", "Information synthesis", "Action item tracking" ], "hardSkills" : [ { "name" : "Microsoft Office", "level" : "intermediate" }, { "name" : "Calendar management", "level" : "intermediate" }, { "name" : "Travel planning", "level" : "intermediate" }, { "name" : "Expense reporting", "level" : "intermediate" }, { "name" : "Data analysis", "level" : "intermediate" }, { "name" : "Information synthesis", "level" : "intermediate" }, { "name" : "Action item tracking", "level" : "intermediate" } ], "majorSkills" : "Executive Assistant, HR Initiatives, Global Markets", "majorSkillsList" : [ "Executive Assistant", "HR Initiatives", "Global Markets" ], "coreResponsibilities" : "Manage complex calendars, Prioritize effectively, Coordinate across time zones, Plan domestic travel, Plan international travel, Manage multi-day meetings, Manage expenses, Coordinate department meetings, Coordinate strategic planning sessions, Manage logistics, Ensure proper documentation, Develop organizing systems, Maintain organizing systems, Organize confidential documents, Organize team resources, Capture key decisions, Track action items, Drive follow-through, Synthesize operational data, Prepare leadership reviews, Prepare presentations, Liaise between directors, Liaise with leadership teams, Facilitate communication, Resolve queries independently, Manage communications, Manage materials, Ensure accuracy, Ensure cultural appropriateness, Ensure proper business tone, Translate HR documentation, Translate leadership messaging, Collaborate with EAs, Ensure alignment, Ensure consistency", "teamCollaboration" : "Other executive assistants; Leadership teams", "projectManagementSkills" : [ "Action item tracking" ], "domainKnowledge" : "HR processes; Global markets", "domainList" : [ "hr-processes", "global-markets" ], "domainSpecificKnowledge" : [ "HR processes", "Global markets" ], "toolProficiency" : [ "Microsoft Office", "Outlook", "Excel", "PowerPoint", "Word", "SharePoint" ], "communicationSkills" : "English-Japanese translation; Leadership messaging", "documentationSkills" : "Meeting documentation", "qualificationsBasic" : "5+ years executive assistant experience, Native-level Japanese proficiency, Native-level English proficiency, Microsoft Office Suite proficiency, Maintain strict confidentiality, Exercise professional discretion, Manage multiple projects simultaneously, Organize and document meetings, Track action items", "qualificationsPreferred" : "Experience leading process improvements, Experience in high-tech company, Supporting senior executives, Background in HR operations, Background in HR processes, Experience working across multiple regions, Large-scale event planning, Large-scale event execution, Problem-solving skills, Work in ambiguous situations, Process improvement track record, Process optimization track record", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "We are seeking a strategic and resourceful Executive Assistant to support two directors (Japan and ASEAN, China, Australia) within our Corporate HR organization. This role offers an exciting opportunity to provide comprehensive executive support while contributing to various HR initiatives across our diverse global markets. The ideal candidate will demonstrate exceptional organizational skills, cultural awareness, and the ability to manage complex priorities in a fast-paced environment. Key job responsibilities • Proactively manage complex calendars for two directors, ensuring effective prioritization and seamless coordination across multiple time zones • Plan and execute comprehensive domestic and international travel arrangements, including complex multi-day meetings and expense management • Lead the coordination of department-wide meetings and strategic planning sessions, managing logistics and ensuring proper documentation • Develop and maintain efficient systems for organizing confidential documents and team resources • Manage meeting outcomes by capturing key decisions, tracking action items, and driving follow-through • Synthesize operational data and information for leadership reviews and presentations • Act as a key liaison between directors and their leadership teams, facilitating communication and resolving queries independently • Manage communications and materials through English-Japanese translation, ensuring accuracy, cultural appropriateness, and proper business tone for HR documentation and leadership messaging • Collaborate with other executive assistants across regions to ensure alignment and consistency in processes Basic Qualifications: - Experience with Microsoft Office products and applications - Bachelor's degree - 5+ years of executive assistant experience - Native-level Japanese and English language proficiency (verbal and written) - Proven experience managing complex calendars and international travel arrangements - Strong proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word, SharePoint) - Demonstrated ability to maintain strict confidentiality and exercise professional discretion - Track record of managing multiple projects simultaneously - Experience in organizing and documenting meetings and tracking action items Preferred Qualifications: - Experience leading process improvements - Experience in a fast-paced, high-tech company - Experience in supporting senior executives in a global organization - Background in HR operations or processes - Demonstrated cultural awareness and experience working across multiple regions - Experience in large-scale event planning and execution - Strong problem-solving skills and ability to work in ambiguous situations - Track record of process improvement and optimization - Proficiency in collaboration and document management tools Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.", "summaryDescription" : "HR Executive Assistant at Amazon Japan G. K.. Skills: Executive Assistant, HR Initiatives, Global Markets. Manage complex calendars. Prioritize effectively", "postedDate" : "2026-06-14T19:50:09.527", "createdAt" : "2026-06-14T19:50:09.527", "lastUpdated" : "2026-06-16T02:49:44.800", "ingestTimestamp" : "2026-06-14T19:50:09.527", "mongoId" : "68e6b1d070f0b99d58d664f2", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "sourceUrl" : "https://account.amazon.com/jobs/3104457/apply", "salaryBand" : "200k+", "hasSalary" : false, "allSkills" : [ "Microsoft Office", "Calendar management", "Travel planning", "Expense reporting", "Data analysis", "Information synthesis", "Action item tracking", "Executive Assistant", "HR Initiatives", "Global Markets", "Executive support", "Travel arrangements", "Expense management", "Meeting coordination", "Strategic planning", "Document organization", "Data synthesis", "Leadership liaison", "Query resolution", "Communication facilitation", "HR processes", "Global markets", "Outlook", "Excel", "PowerPoint", "Word", "SharePoint" ], "skillCount" : 27, "jobCategory" : "operations", "jobSubcategory" : "hr", "seniorityLevel" : "Senior", "dataQualityScore" : 1.0, "_score" : 480.6506, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "69fb5f5d4c40e2acd191fbad", "title" : "Assistant Director of Operations -Child Nutrition Department", "salary" : { "min" : 95000.0, "max" : 145000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline data for an Assistant Director of Operations in the Education industry in Sugar Land, TX, adjusted for director-level seniority and full-time employment." }, "location" : "TEXAS-SUGAR LAND-DISTRIBUTION CENTER", "locations" : [ "TEXAS-SUGAR LAND-DISTRIBUTION CENTER", "
DISTRIBUTION CENTER (902)
555 JULIE RIVERS DRIVE
SUGAR LAND, 77478

" ], "timestamp" : "2026-06-16T04:09:07.690", "fingerprint" : "795ae53fd404d0105dc963561a03f362cac190d19ed0391849a7dbd76a744c0f", "source" : "taleo", "language" : "en", "applyUrl" : "https://aa210.taleo.net/careersection/ex/jobdetail.ftl?job=190972", "externalId" : "190972", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Sugar Land", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "29.6196787,-95.6349463" } ], "locationText" : "Sugar Land, Texas, United States", "experienceLevel" : "Director", "remoteFriendly" : false, "rawDescription" : "Job Overview The Assistant Director of Operations provides strategic leadership and operational oversight for the district's Child Nutrition Program, ensuring efficient, compliant, and high-quality food service across all campuses. This position supports the Director in the development and implementation of policies, standardized procedures, and student focused menu offerings that meet all regulatory requirements. The Assistant Director supervises Child Nutrition Supervisors and training initiatives while leading personnel management, staffing, and professional development to ensure consistent performance, food safety, and financial stewardship. This role ensures compliance with sanitation standards, monitors kitchen operations and equipment functionality, and supports stakeholder engagement through advisory groups and department events. Through collaboration, accountability, and continuous improvement, the Assistant Director advances the mission of providing safe, nutritious, and appealing meals to all students. Position Description Essential Duties and Responsibilities Food Service Operations and Policy Oversee and support daily campus kitchen operations through direct supervision of Child Nutrition Supervisors Implement and monitor departmental policies, procedures, and standardized operating practices, as established by the Director, including kitchen SOPs, dress code standards, handbooks, and safety policies Ensure the accurate and timely completion of required operational and compliance records, including Edit Checks, Accountability Reports, Food Production Records, HACCP documentation, and related logs Support menu implementation by assisting with standardized recipes, portion control, food quality, and regulatory compliance Assist with menu planning execution and annual commodity utilization as directed Coordinate and implement product testing, new menu items, recipe development, and menu rollouts to ensure consistency and staff readiness Monitor kitchen operations for adherence to food safety, preparation, service, and storage standards Assist with the coordination and facilitate food service-related activities for Parent Advisory Committees and Campus Student Advisory Councils Support department initiatives and events such as advisory committee meetings, health fairs, food shows, and departmental competitions Oversee cafeteria and kitchen equipment operations; monitor work orders and follow up on equipment repairs or replacements in coordination with maintenance and repair staff Personnel Management Support the Director and HR Business Partner in personnel functions, including interviewing, onboarding, supervising, evaluations, and separations Assess campus staffing needs and make operational recommendations for placement, transfers, and scheduling Assist in enforcing HR policies, including attendance management, progressive discipline, documentation, and performance accountability Provide guidance to supervisors in addressing employee concerns and resolving escalated personnel issues Implement department training programs focused on food safety, standardized recipes, portion control, time management, and cost control Develop and facilitate job safety and food safety training programs for employees Support and maximize the use of the training kitchen for onboarding, skill development, and operational efficiency Facilitate safety training related to food handling, equipment operation, and workplace safety standards Safety Conduct ServSafe and food safety training as needed to maintain departmental compliance Monitor sanitation and safety conditions across facilities to ensure compliance with district, state, and federal regulations Track health inspection findings and ensure timely implementation of corrective actions, particularly related to equipment and facility deficiencies Other Serve as an operational representative of the department and act on behalf of the Director when assigned Model professional, ethical, and responsible behavior in all interactions and decisions Participate in professional development activities and maintain active membership in local, state, and national nutrition associations Maintain current knowledge of Child Nutrition regulations, operational best practices, and industry trends Demonstrate technological proficiency to support department systems and operational needs Work extended or irregular hours, including evenings or events, as required to support department operations Supervisory Responsibilities Supervise and evaluate direct reports to ensure effective performance Provide input and recommendations regarding employee placement, retention, discipline, and dismissal in accordance with district policies Qualification Requirements To perform this job successfully, an individual must be able to perform each of the above essential duties satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or abilities, required unless otherwise stated as preferred. Reasonable accommodations may be made to enable individuals with disabilities to perform the essentials functions. Bachelor's degree in Nutrition, Food Science, Hospitality Management, Hotel/Restaurant Management, or related field Master's degree in one of the above fields listed, preferred Texas Food Manager Certification required within 3 months of employment Registered Dietitian with a Valid Texas Dietitian License granted by the State of Texas Board of Dietitians preferred Texas Class \"C\" Driver's License or Equivalent from another state Minimum of 5 years experience in a public school food service operation Knowledge of NSLP, SBP, CACFP, and related Child Nutrition programs PrimeroEdge software experience preferred Ability to implement policy and procedures Basic math, including calculations using fractions, percent, and/or ratios Strong computer skills including all Microsoft Office products and the ability to learn new systems and software Ability to develop ideas, create goals and market the Child Nutrition Department Strong organizational skills Excellent interpersonal and communication skills, both oral and written Ability to demonstrate good reasoning and analytical skills Ability to understand and follow verbal instructions Physical Requirements/Working Conditions The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in classrooms, offices, work stations and meeting rooms. The position requires occasional walking, standing, sitting, bending, stooping, kneeling, crouching, crawling, and lifting/carrying work related items weighing less than 40 pounds, such as books, papers and presentation materials. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus. Attendance at conferences and professional development is required. Work involves everyday risks and discomforts which require normal safety precautions when operating equipment or performing job duties. May work prolonged or irregular hours and must be able to maintain emotional control under stress. Additional Information Work is performed in the kitchen and office setting and/or at various location throughout the District or industrial food preparation environment where critical deadlines, frequent interruptions and priority changes are prevalent. Work may require frequent travel throughout the District for direct observation of the program operations which will cause exposure to pressurized kettles, hot ovens, cold freezers and other food service equipment in the process of training and/or supervision of others. Significant lifting, carrying, pushing and/or pulling; some stooping, kneeling, crouching, crawling, fine finger dexterity and the ability to lift 50 pounds as required. The job is performed under some temperature extremes and generally requires 20% sitting, 40% walking and 40% standing. Repetitive hand motions, use of the computer and district-wide travel may be required. Attendance at outside or evening events, such as School Board meetings is required. Work may involve stressful situations requiring long hours to meet the required deadlines. TEXAS-SUGAR LAND", "summaryDescription" : "Assistant Director of Operations -Child Nutrition Department", "createdAt" : "2026-06-14T18:47:47.493", "lastUpdated" : "2026-06-16T04:09:07.690", "ingestTimestamp" : "2026-06-14T18:47:47.493", "mongoId" : "69fb5f5d4c40e2acd191fbad", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 95000, "salaryAnnualMax" : 145000, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Director", "dataQualityScore" : 0.5555556, "_score" : 479.49017, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Education", "llmIndustryConfidence" : 0.95 }, { "id" : "6a308788f292fd229c089f57", "title" : "Lead Executive Assistant & Private Office Operations Manager (CEO Office)", "company" : "Constructor TECH", "industry" : "Education", "salary" : { "min" : 75000.0, "max" : 105000.0, "currency" : "EUR", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Lead Executive Assistant & Private Office Operations Manager in Bremen, Germany, adjusted for the technology industry and lead seniority." }, "location" : "Bremen, Germany", "locations" : [ "Bremen", "Germany", "Столична", "Sia", "Bulgaria" ], "timestamp" : "2026-06-16T11:11:55.682", "fingerprint" : "b3335603162e89a928d9d786781e0aac2a4cd97dcc2498a9e5d3415a1c4cd225", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.eu.greenhouse.io/constructortech/jobs/4898135101", "externalId" : "4898135101", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Bremen", "country" : "Germany", "continent" : "eu", "source" : "llm", "workMode" : "hybrid", "geo" : "53.0758196,8.8071646" } ], "locationText" : "Bremen, Germany", "experienceMinYears" : 8, "experienceMaxYears" : 15, "experienceLevel" : "Lead", "technicalSkills" : "MS Outlook, AI assistants", "professionalSkills" : [ "Executive operations management", "Office operations management", "Team management", "Private office management" ], "hardSkillsList" : [ "Task delivery reliability", "Process optimization" ], "softSkillsList" : [ "Leadership", "Decisive", "Precision" ], "hardSkills" : [ { "name" : "Task delivery reliability", "level" : "intermediate" }, { "name" : "Process optimization", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Leadership" }, { "name" : "Decisive" }, { "name" : "Precision" } ], "majorSkills" : "Executive support, Operations management", "majorSkillsList" : [ "Executive support", "Operations management" ], "coreResponsibilities" : "Ensure no disruptions to the CEO's schedule, Respond to urgent requests within one working day, Achieve 95%+ on-time completion across all streams, Achieve 90%+ satisfaction from VIP guests and family, Implement continuous measurable improvements in time, cost, and", "domainKnowledge" : "Digital education; Machine intelligence; Data science", "domainList" : [ "digital-education", "machine-intelligence", "data-science" ], "domainSpecificKnowledge" : [ "Digital education", "Machine intelligence", "Data science" ], "toolProficiency" : [ "Productivity tools", "Task-tracking systems" ], "continuousLearning" : "English classes", "specialRequirements" : "Valid passport, Readiness to travel on short notice, Ability to relocate, Extended periods in key hubs", "outcomesObjectives" : "Deliver excellence every single day; Operate at a great level consistently", "qualificationsBasic" : "Fluent English (spoken and written), Proven experience managing executive operations, teams, or private offices, High digital literacy (MS Outlook, productivity tools, task-tracking systems, AI assistants), Able to pass comprehensive background checks", "qualificationsPreferred" : "Additional languages an advantage", "remoteFriendly" : true, "workSiteFlexibility" : "Flexible", "rawDescription" : "Our mission Constructor’s mission is to enable all educational organisations to provide high-quality digital education to 10x people with 10x efficiency. With strong expertise in machine intelligence and data science, Constructor’s all-in-one platform for education and research addresses today’s pressing educational challenges: access inequality, tech clutter, and low engagement of students. Please send your resume in English only. As Lead Executive Assistant this role is not purely managerial. Leadership no disruptions to the CEO's schedule. Responsiveness: Urgent requests within 10 minutes; regular calls/meetings within one working day. Task Delivery Reliability: 95%+ on-time completion across all streams. Stakeholder Satisfaction: 90%+ satisfaction from VIP guests and family engagements. Process Optimization: Continuous measurable improvements in time, cost, and output quality. Qualifications and Experience: We are looking for someone exceptional — not just efficient, but extraordinary. Someone who thrives where others slow down, who creates structure in chaos, and who finds deep satisfaction in delivering excellence every single day. Decisive you master them. Precision is your natural language, and nothing escapes your eye. Thrives on Change ability to relocate or spend extended periods in key hubs. Valid passport and readiness to travel on short notice for business or family support. Additional Requirements Fluent English (spoken and written); additional languages an advantage. Proven experience in managing executive operations, teams, or private offices at a top-tier level. High digital literacy (MS Outlook, productivity tools, task-tracking systems, AI assistants). Able to pass comprehensive background checks (criminal, psychological, and substance screening). Compensation & Contract Competitive, performance-based compensation with relocation support if required. Designed for ambitious professionals motivated by excellence, precision, and impact. The role offers continuous growth, global exposure, and a front-row seat to the execution of complex, high-stakes projects. In this role, “good” is not enough. We are looking for someone who operates at a “great” level — consistently, calmly, and with care — because that difference defines the success of everything around the CEO. What We Offer \uD83D\uDCBB Choice of work equipment (e.g., laptop, monitor, etc.) \uD83C\uDDEC\uD83C\uDDE7 English classes (iTalki – $130 monthly) ⏰ Flexible schedule (we usually work between 09:00/10:00 and 18:00/19:00 CET or EET) \uD83D\uDC76 Newborn bonus (€500 per child) \uD83E\uDDE0 Patent remuneration \uD83C\uDF34 Paid leave \uD83E\uDDD1‍\uD83D\uDCBB Remote work in locations without our offices Hybrid work in locations with offices (2 days in-office, 3 days remote) Constructor fosters equal opportunity for people of all backgrounds and identities. We are led by a gender-balanced board committed to building a diverse and inclusive organisation where everyone can become their best self. We do not discriminate based on age, disability, gender identity, sexual orientation, ethnicity, race, religion or belief, parental and family status, or other protected characteristics. We welcome applications from women, men and non-binary candidates of all ethnicities and socio-economic backgrounds. We encourage people belonging to underrepresented groups to apply.", "summaryDescription" : "Lead Executive Assistant & Private Office Operations Manager (CEO Office) at Constructor TECH. Skills: Executive support, Operations management. Ensure no disruptions to the CEO's schedule. Respond to urgent requests within one working day", "postedDate" : "2026-06-16T01:21:33.054", "createdAt" : "2026-06-16T01:21:33.054", "lastUpdated" : "2026-06-16T11:11:55.682", "ingestTimestamp" : "2026-06-16T01:21:33.054", "mongoId" : "6a308788f292fd229c089f57", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "75k-100k", "hasSalary" : false, "allSkills" : [ "Task delivery reliability", "Process optimization", "Leadership", "Decisive", "Precision", "Executive support", "Operations management", "Executive operations management", "Office operations management", "Team management", "Private office management", "Digital education", "Machine intelligence", "Data science", "Productivity tools", "Task-tracking systems" ], "skillCount" : 16, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Lead", "dataQualityScore" : 0.8888889, "_score" : 479.46722, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.9 }, { "id" : "6a308788f292fd229c089f58", "title" : "Lead Executive Assistant & Private Office Operations Manager (CEO Office)", "company" : "Constructor TECH", "industry" : "Education", "salary" : { "min" : 75000.0, "max" : 105000.0, "currency" : "EUR", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Lead Executive Assistant & Private Office Operations Manager in Bremen, Germany, adjusted for the technology industry and lead seniority." }, "location" : "Bremen, Germany", "locations" : [ "Bremen", "Germany", "Столична", "Sia", "Bulgaria" ], "timestamp" : "2026-06-16T14:01:10.123", "fingerprint" : "7638143f3bd4990d5370283cf5de759b1b3cb537aade539966661b4a55dbee05", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.eu.greenhouse.io/constructortech/jobs/4898127101", "externalId" : "4898127101", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Bremen", "country" : "Germany", "continent" : "eu", "source" : "llm", "workMode" : "hybrid", "geo" : "53.0758196,8.8071646" } ], "locationText" : "Bremen, Germany", "experienceMinYears" : 8, "experienceMaxYears" : 15, "experienceLevel" : "Lead", "technicalSkills" : "MS Outlook, AI assistants", "professionalSkills" : [ "Executive operations management", "Team management", "Private office management" ], "hardSkillsList" : [ "Task delivery reliability", "Process optimization" ], "softSkillsList" : [ "Leadership", "Precision", "Decisive" ], "hardSkills" : [ { "name" : "Task delivery reliability", "level" : "intermediate" }, { "name" : "Process optimization", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Leadership" }, { "name" : "Precision" }, { "name" : "Decisive" } ], "majorSkills" : "Executive assistance, Operations management", "majorSkillsList" : [ "Executive assistance", "Operations management" ], "coreResponsibilities" : "Ensure no disruptions to the CEO's schedule, Respond to urgent requests within one working day, Achieve 95%+ on-time completion across all streams, Achieve 90%+ satisfaction from VIP guests and family, Implement continuous measurable improvements in time, cost, and", "domainKnowledge" : "Digital education; Machine intelligence; Data science", "domainList" : [ "digital-education", "machine-intelligence", "data-science" ], "domainSpecificKnowledge" : [ "Digital education", "Machine intelligence", "Data science" ], "toolProficiency" : [ "Productivity tools", "Task-tracking systems" ], "continuousLearning" : "English classes", "specialRequirements" : "Valid passport, Readiness to travel on short notice, Ability to relocate, Spend extended periods in key hubs", "outcomesObjectives" : "Deliver excellence every single day; Operate at a great level consistently", "qualificationsBasic" : "Fluent English (spoken and written), Proven experience managing executive operations, teams, or private offices, High digital literacy (MS Outlook, productivity tools, task-tracking systems, AI assistants), Able to pass comprehensive background checks", "qualificationsPreferred" : "Additional languages an advantage", "remoteFriendly" : true, "workSiteFlexibility" : "Flexible", "rawDescription" : "Our mission Constructor’s mission is to enable all educational organisations to provide high-quality digital education to 10x people with 10x efficiency. With strong expertise in machine intelligence and data science, Constructor’s all-in-one platform for education and research addresses today’s pressing educational challenges: access inequality, tech clutter, and low engagement of students. Please send your resume in English only. As Lead Executive Assistant this role is not purely managerial. Leadership no disruptions to the CEO's schedule. Responsiveness: Urgent requests within 10 minutes; regular calls/meetings within one working day. Task Delivery Reliability: 95%+ on-time completion across all streams. Stakeholder Satisfaction: 90%+ satisfaction from VIP guests and family engagements. Process Optimization: Continuous measurable improvements in time, cost, and output quality. Qualifications and Experience: We are looking for someone exceptional — not just efficient, but extraordinary. Someone who thrives where others slow down, who creates structure in chaos, and who finds deep satisfaction in delivering excellence every single day. Decisive you master them. Precision is your natural language, and nothing escapes your eye. Thrives on Change ability to relocate or spend extended periods in key hubs. Valid passport and readiness to travel on short notice for business or family support. Additional Requirements Fluent English (spoken and written); additional languages an advantage. Proven experience in managing executive operations, teams, or private offices at a top-tier level. High digital literacy (MS Outlook, productivity tools, task-tracking systems, AI assistants). Able to pass comprehensive background checks (criminal, psychological, and substance screening). Compensation & Contract Competitive, performance-based compensation with relocation support if required. Designed for ambitious professionals motivated by excellence, precision, and impact. The role offers continuous growth, global exposure, and a front-row seat to the execution of complex, high-stakes projects. In this role, “good” is not enough. We are looking for someone who operates at a “great” level — consistently, calmly, and with care — because that difference defines the success of everything around the CEO. What We Offer \uD83D\uDCBB Choice of work equipment (e.g., laptop, monitor, etc.) \uD83C\uDDEC\uD83C\uDDE7 English classes (iTalki – $130 monthly) ⏰ Flexible schedule (we usually work between 09:00/10:00 and 18:00/19:00 CET or EET) \uD83D\uDC76 Newborn bonus (€500 per child) \uD83E\uDDE0 Patent remuneration \uD83C\uDF34 Paid leave \uD83E\uDDD1‍\uD83D\uDCBB Remote work in locations without our offices Hybrid work in locations with offices (2 days in-office, 3 days remote) Constructor fosters equal opportunity for people of all backgrounds and identities. We are led by a gender-balanced board committed to building a diverse and inclusive organisation where everyone can become their best self. We do not discriminate based on age, disability, gender identity, sexual orientation, ethnicity, race, religion or belief, parental and family status, or other protected characteristics. We welcome applications from women, men and non-binary candidates of all ethnicities and socio-economic backgrounds. We encourage people belonging to underrepresented groups to apply.", "summaryDescription" : "Lead Executive Assistant & Private Office Operations Manager (CEO Office) at Constructor TECH. Skills: Executive assistance, Operations management. Ensure no disruptions to the CEO's schedule. Respond to urgent requests within one working day", "postedDate" : "2026-06-16T01:20:33.848", "createdAt" : "2026-06-16T01:20:33.848", "lastUpdated" : "2026-06-16T14:01:10.123", "ingestTimestamp" : "2026-06-16T01:20:33.848", "mongoId" : "6a308788f292fd229c089f58", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "75k-100k", "hasSalary" : false, "allSkills" : [ "Task delivery reliability", "Process optimization", "Leadership", "Precision", "Decisive", "Executive assistance", "Operations management", "Executive operations management", "Team management", "Private office management", "Digital education", "Machine intelligence", "Data science", "Productivity tools", "Task-tracking systems" ], "skillCount" : 15, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Lead", "dataQualityScore" : 0.8888889, "_score" : 479.42285, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.92 }, { "id" : "6a2c8ce074d8ee00a0977871", "title" : "Executive Assistant", "company" : "Tillo", "industry" : "People", "salary" : { "min" : 500000.0, "max" : 850000.0, "currency" : "ZAR", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Executive Assistant in Cape Town, South Africa, adjusted for Manager seniority in the Technology industry." }, "location" : "Cape Town Office", "locations" : [ "Cape Town Office" ], "timestamp" : "2026-06-16T01:23:52.390", "fingerprint" : "21ed531e1390e3358c3016b29dda2a934b513f544ca55596b5c7ffc66ca36d94", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/tillo/31095250-e0b0-4781-8604-d3ac241fecb0/application", "externalId" : "31095250-e0b0-4781-8604-d3ac241fecb0", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Cape Town", "state" : "Western Cape", "country" : "South Africa", "continent" : "af", "source" : "llm", "workMode" : "hybrid", "geo" : "-33.9288301,18.4172197" } ], "locationText" : "Cape Town, Western Cape, South Africa", "employmentType" : "FULL_TIME", "technicalSkills" : "Google Workspace", "professionalSkills" : [ "Executive support", "Administrative execution", "Workflow streamlining", "Logistics coordination", "Financial administration" ], "hardSkillsList" : [ "Inbox management", "Calendar management", "Travel coordination", "Meeting preparation", "Expense management", "Information management", "Research", "Event coordination", "Office support" ], "hardSkills" : [ { "name" : "Inbox management", "level" : "intermediate" }, { "name" : "Calendar management", "level" : "intermediate" }, { "name" : "Travel coordination", "level" : "intermediate" }, { "name" : "Meeting preparation", "level" : "intermediate" }, { "name" : "Expense management", "level" : "intermediate" }, { "name" : "Information management", "level" : "intermediate" }, { "name" : "Research", "level" : "intermediate" }, { "name" : "Event coordination", "level" : "intermediate" }, { "name" : "Office support", "level" : "intermediate" } ], "majorSkills" : "Executive Assistant, Senior leadership support, Scheduling, Coordination", "majorSkillsList" : [ "Executive Assistant", "Senior leadership support", "Scheduling", "Coordination" ], "coreResponsibilities" : "Manage and optimise CEO's inbox, Schedule meetings, appointments, travel, Anticipate scheduling conflicts, Ensure efficient time utilisation, Arrange national and international travel, Plan travel itineraries, Arrange flights, accommodation, transport, Secure visa requirements, Act as primary point of contact, Screen and prioritise communications, Draft correspondence, Ensure timely responses, Prepare meeting agendas, presentations, Attend meetings, Take detailed minutes, Track action items, Ensure timely follow-up, Process and reconcile CEO's expenses, Organise confidential files and documents, Maintain confidential information, Conduct research on topics, Compile data, Prepare reports or summaries, Assist with planning company events, Assist with internal meetings, Support Workplace Manager, Support CEO with office management, Liaise with building management, Set up for meetings, Top up snacks and drinks, Undertake special projects, Assist with ad-hoc projects", "teamCollaboration" : "Collaborate with colleagues globally; Serve customers globally", "domainKnowledge" : "Rewards and incentives", "domainList" : [ "rewards-and-incentives" ], "domainSpecificKnowledge" : [ "Rewards and incentives" ], "toolProficiency" : [ "Google Workspace" ], "communicationSkills" : "Draft correspondence; Professional responses", "documentationSkills" : "Prepare documentation", "continuousLearning" : "Team Learning & Development budget", "problemSolvingSkills" : "Problem-solving ability; Identify solutions", "specialRequirements" : "US working hours, 12pm - 7pm SAST, 3 days week in office", "outcomesObjectives" : "Maximise CEO impact and effectiveness; Ensure business activities progress smoothly; Enable CEO maximum effectiveness; Create leverage across organisation", "qualificationsBasic" : "Previous EA/PA/Chief of Staff support experience, Support C-suite executives, Manage competing priorities, Time management skills, Work independently, Google Workspace skills, Create presentations, documentation, reports, Manage expenses, budgets, invoices, High discretion, professionalism, confidentiality", "qualificationsPreferred" : "Experience in scale-up/high-growth environment, Experience with Notion, Support multiple global stakeholders, Experience planning leadership offsites, Exposure to AI tools, Experience improving administrative processes", "remoteFriendly" : true, "workSiteFlexibility" : "Hybrid", "rawDescription" : "- Who we’re looking for: We’re looking for an Executive Assistant to partner closely with our US-based CEO, helping maximise their impact and effectiveness across the business. This role suits someone who thrives in fast-paced environments, loves bringing structure to complexity, and takes pride in ensuring things run seamlessly behind the scenes You’ll act as a trusted partner to the CEO, managing priorities, coordinating schedules, facilitating communication, and ensuring that critical business activities progress smoothly. This is a unique opportunity to work at the heart of a fast-scaling global business, gaining exposure to senior leadership, strategic initiatives, and key business decisions \uD83C\uDF1F - The challenge: Enable the CEO to operate at maximum effectiveness by proactively managing competing priorities, streamlining workflows, coordinating complex logistics, and ensuring nothing falls through the cracks. You’ll balance strategic support with day-to-day operational execution, helping create leverage across the organisation as Tillo continues to scale \uD83D\uDE80 - Where you’ll work: This role will be based in Cape Town, you'll be part of our global team, collaborating with colleagues and serving customers across the UK, USA, Australia, South Africa, and beyond. This role will work from our Cape Town office 3 days week \uD83C\uDFE2 NOTE: The role requires US working hours, 12pm - 7pm SAST. The Tillo Difference https://www.tillo.io/the-tillo-difference We're in the business of rewards and incentives, so we know a thing or two about the importance of giving back. We can't grow as a business without growing as individuals, so we are committed to providing a workplace where passionate, driven individuals can thrive. We value collaboration, trust, positivity, and a willingness to learn - only by working as a team will we reach our goals. We’re the market leader in the UK and are active in a number of other markets including USA, Europe, Australia and India. \uD83C\uDF0E Day to day this role will be responsible for - Inbox and Calendar Management: Proactively manage and optimise the CEO's inbox, scheduling meetings, appointments, and travel arrangements, anticipating potential conflicts and ensuring efficient time utilisation. - Travel Coordination: Arrange comprehensive national and international travel itineraries, including flights, accommodation, ground transportation, and visa requirements, ensuring all details are meticulously planned. - Communication Management: Act as a primary point of contact, screening and prioritising incoming communications (emails, calls), drafting correspondence, and ensuring timely and professional responses. - Meeting Preparation and Follow-up: Prepare meeting agendas, presentations, and relevant documents. Attend meetings to take detailed minutes, track action items, and ensure timely follow-up. - Expense Management: Accurately process and reconcile the CEO's expenses. - Information Management: Organise and maintain highly confidential files, documents, and information, both digital and physical, with utmost discretion and security. - Research and Reporting: Conduct research on various topics as required, compile data, and prepare reports or summaries. - Event and Logistics Coordination: Assist with the planning and execution of company events, internal meetings, and other ad-hoc projects as needed. - Office Support: Support the Workplace Manager and CEO with general management of the Cape Town office; liaising with building management, setting up for internal/external meetings and topping up snacks/drinks. - Ad-Hoc Projects: Undertake special projects and initiatives as assigned by the CEO, demonstrating flexibility and adaptability. What we’re looking for - Previous experience as an Executive Assistant, Personal Assistant, Chief of Staff support, or similar administrative role supporting senior leaders - Experience supporting C-suite executives, founders, or senior leadership teams - Proven ability to proactively manage competing priorities and maximise executive effectiveness - Exceptional organisational skills and attention to detail - Strong time management skills with the ability to work across multiple priorities simultaneously - Excellent written and verbal communication skills - Strong problem-solving ability and a proactive approach to identifying solutions - Comfortable working independently and exercising sound judgement - Strong technology skills, including Google Workspace and modern workplace productivity tools - Experience creating presentations, documentation, reports, and business materials - Experience managing expenses, budgets, invoices, or other financial administration - High levels of discretion, professionalism, and confidentiality Helpful but not essential - Experience working within a scale-up or high-growth business environment - Experience using Notion or similar knowledge management platforms - Experience supporting multiple stakeholders across a global organisation - Experience planning internal events, leadership offsites, or company gatherings - Exposure to AI tools and automation platforms - Experience improving administrative processes or operational workflows Benefits We offer all our employees trust and empower our team to work with flexibility and autonomy. We’re a close-knit team and love working collaboratively. With our hybrid model, our team can come together at our fantastic offices while still having the flexibility to focus in their own space. The Tillo team are a motivated bunch and we all work hard to push Tillo forwards, always innovating. We completely understand the importance of work/life balance and offer a supportive and collaborative working environment with the following benefits: - 21 days holiday per annum (plus an additional day for your birthday \uD83C\uDF82) - Health insurance contribution - Employee Incentive Scheme - Hybrid Working - Top spec equipment including laptop, mouse, keyboard, monitor - Anniversary gifts - Monthly breakfasts, drinks, snacks and events - Team Learning & Development budget ABOUT TILLO Tillo makes gift cards, rewards, and incentives simple, efficient, and profitable. Operating in over 37 markets and 25 currencies, Tillo processes billions in gift card transactions through a single, plug-and-go API, powering rewards and incentives for the world’s leading businesses. Backed by Tenzing, Tillo is setting the global standard for digital gift card infrastructure. Diversity, Equity, and Inclusion Statement We are committed to fostering a diverse and inclusive workplace where everyone feels valued and respected. We welcome applications from individuals of all backgrounds, regardless of age, disability, gender identity, marital status, race, ethnicity, religion or belief, sex, or sexual orientation. If you require any reasonable adjustments during the recruitment process, please let us know, and we will be happy to accommodate your needs.", "summaryDescription" : "Executive Assistant at Tillo. Skills: Executive Assistant, Senior leadership support, Scheduling, Coordination. Manage and optimise CEO's inbox. Schedule meetings, appointments, travel", "createdAt" : "2026-06-14T19:29:41.296", "lastUpdated" : "2026-06-16T01:23:52.390", "ingestTimestamp" : "2026-06-14T19:29:41.296", "mongoId" : "6a2c8ce074d8ee00a0977871", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "200k+", "hasSalary" : false, "allSkills" : [ "Inbox management", "Calendar management", "Travel coordination", "Meeting preparation", "Expense management", "Information management", "Research", "Event coordination", "Office support", "Executive Assistant", "Senior leadership support", "Scheduling", "Coordination", "Executive support", "Administrative execution", "Workflow streamlining", "Logistics coordination", "Financial administration", "Rewards and incentives", "Google Workspace" ], "skillCount" : 20, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Manager", "dataQualityScore" : 0.7777778, "_score" : 464.60568, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a30a262f292fd229c11baf8", "title" : "Project Operations Executive", "company" : "Omnicom Health", "industry" : "Healthcare", "salary" : { "min" : 30000.0, "max" : 45000.0, "currency" : "GBP", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Junior Project Operations Executive in Bollington, United Kingdom, adjusted for industry and company size." }, "location" : "Bollington, England, United Kingdom", "locations" : [ "Bollington", "England", "United Kingdom" ], "timestamp" : "2026-06-16T11:12:35.162", "fingerprint" : "a6e64152eea0f50569f431fbd2c7a51702172ba1e26a81247115888a2ee65c7a", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/omnicomhealth/jobs/5251944008", "externalId" : "5251944008", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Bollington", "state" : "England", "country" : "United Kingdom", "continent" : "eu", "source" : "llm", "workMode" : "onsite", "geo" : "53.2934800,-2.1107855" } ], "locationText" : "Bollington, England, United Kingdom", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning" ], "hardSkillsList" : [ "Data collection", "Ethical approval applications", "Translation queries", "Fieldwork management" ], "hardSkills" : [ { "name" : "Data collection", "level" : "intermediate" }, { "name" : "Ethical approval applications", "level" : "intermediate" }, { "name" : "Translation queries", "level" : "intermediate" }, { "name" : "Fieldwork management", "level" : "intermediate" } ], "majorSkills" : "Process management, Cross-functional coordination, Vendor management, Stakeholder management", "majorSkillsList" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management" ], "coreResponsibilities" : "Acquire ethical approval for projects, Assist teams with translation queries, Arrange set-up meetings with fieldwork partners, Monitor fieldwork partners daily, Track project timelines and deadlines, Maintain project and office logs, Control day-to-day fieldwork processes, Review patient questionnaires for correctness, Report fieldwork status to internal leads, Provide administrative support, Resolve fieldwork process issues, Review DECs prior to fielding, Check codeframes, Check \"others\" reports, Check/export DECS", "teamCollaboration" : "Internal leads and teams; Fieldwork partners; Agencies; Project teams", "projectManagementSkills" : [ "Project timelines", "Project deadlines" ], "domainKnowledge" : "Healthcare; Pharmaceutical industry; Real world data; Research process; Research techniques; Disease Specific Programmes", "domainList" : [ "healthcare", "pharmaceutical-industry", "real-world-data", "research-process", "research-techniques", "disease-specific-programmes" ], "domainSpecificKnowledge" : [ "Healthcare", "Pharmaceutical industry", "Real world data", "Research process", "Research techniques", "Disease Specific Programmes" ], "toolProficiency" : [ "PowerPoint", "Excel", "Word" ], "communicationSkills" : "Verbal communication; Written communication; Talk to international partners", "problemSolvingSkills" : "Resolving issues", "qualificationsBasic" : "2 years office environment experience, Experience managing multiple internal stakeholders, Basic PowerPoint, Basic Excel, Basic Word", "qualificationsPreferred" : "2+ years office environment experience", "workSiteFlexibility" : "Onsite", "rawDescription" : "Adelphi Real World – Project Operations Executive Who We Are Adelphi Real World is a global consultancy in healthcare. We collect and interrogate real world data to aid the pharmaceutical industry in understanding the management and treatment of specific diseases. This understanding informs the successful development of pipeline assets and the positioning of inline products. Real world data can also be used to leverage Health Outcomes / Economic argumentation through statistically validated publications. The Role This is a new role within ARW and requires the creation of various tracking/logging systems to support and manage ethical approval applications, translation queries, and the fieldwork data collection process (from initial fieldwork agency briefings to data completion) across multiple Disease Specific Programmes (DSPs). Gaining a good understanding of all stages within the research process and a basic knowledge of research techniques. The role may lead to the support of other operational aspects of the research process. Accountabilities: ETHICS AND TRANSLATIONS Acquire ethical approval for projects prior to fieldwork including form completion and internal checks To assist teams with fieldwork translation queries FIELDWORK AGENCY & IN-FIELD TASKS Arrange and manage “set-up meeting” with relevant fieldwork partners Daily monitoring and interaction with fieldwork partners Tracking project timelines and deadlines Maintaining various project and office logs Pro-actively manage & control day-to-day fieldwork processes Reviewing uploaded patient questionnaires to confirm these are completed correctly for processing Report fieldwork status to multiple internal leads & teams Providing ad hoc administrative support as needed Resolving issues to improve the long-term fieldwork process OTHER POTENTIAL RESPONSIBILITES Reviewing DECs* prior to fielding Checking codeframe’s Checking “others” report’s Checking/exporting DECS Key Skills: Proactive and highly self-motivating approach to work. A high level of interpersonal skills and working as a team player. Good organisational and time management skills. The ability to multi-task & manage numerous studies. Great communication skills both verbally and in written word. Confidence to talk to international fieldwork partners on the phone. Willing to have tough conversations with agencies and project teams throughout fieldwork when necessary. Experience: Preferably at least 2 years working in an office environment. Experience of managing multiple internal stakeholders. Basic PowerPoint, Excel, Word are essential Omnicom Health is committed to hiring and developing exceptional talent. We agree that talent is uniquely distributed, and we’re focused on developing inclusive teams that can bring the best solutions to everything we do. We strongly believe that celebrating what makes us different makes us better together. Join us—we look forward to getting to know you. We will process your personal data in accordance with our Recruitment Privacy Notice.", "summaryDescription" : "Project Operations Executive at Omnicom Health. Skills: Process management, Cross-functional coordination, Vendor management, Stakeholder management. Acquire ethical approval for projects. Assist teams with translation queries", "postedDate" : "2026-06-16T03:17:30.431", "createdAt" : "2026-06-16T03:17:30.431", "lastUpdated" : "2026-06-16T11:12:35.162", "ingestTimestamp" : "2026-06-16T03:17:30.431", "mongoId" : "6a30a262f292fd229c11baf8", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "30k-50k", "hasSalary" : false, "allSkills" : [ "Data collection", "Ethical approval applications", "Translation queries", "Fieldwork management", "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Project timelines", "Project deadlines", "Healthcare", "Pharmaceutical industry", "Real world data", "Research process", "Research techniques", "Disease Specific Programmes", "PowerPoint", "Excel", "Word" ], "skillCount" : 20, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Junior", "dataQualityScore" : 0.7777778, "_score" : 457.27594, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.95 }, { "id" : "6a25955e74d8ee00a01a1c46", "title" : "Arts & Entertainment Sponsorship Scout", "company" : "SponsorUnited", "industry" : "SaaS", "salary" : { "min" : 45000.0, "max" : 65000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Entry-level Arts & Entertainment Sponsorship Scout in the United States, adjusted for the SaaS industry and remote work." }, "location" : "United States", "locations" : [ "United States" ], "timestamp" : "2026-06-16T03:16:02.687", "fingerprint" : "ab9769bf875397b11316d29f83948e455765448363d77584f8f1b00e4a9c92df", "source" : "breezyhr", "language" : "en", "applyUrl" : "https://sponsorunited.breezy.hr/p/81d7cb48a3cc-arts-entertainment-sponsorship-scout", "externalId" : "81d7cb48a3cc", "industryFunction" : { }, "structuredLocations" : [ { "country" : "United States", "continent" : "na", "workMode" : "remote" } ], "locationText" : "United States", "employmentType" : "TEMPORARY", "coreResponsibilities" : "Scout for sponsorship opportunities, Identify potential partners, Analyze sponsorship value, Build relationships with prospects, Support deal closure", "domainKnowledge" : "Sports sponsorship; Entertainment sponsorship", "domainList" : [ "sports-sponsorship", "entertainment-sponsorship" ], "domainSpecificKnowledge" : [ "Sports sponsorship", "Entertainment sponsorship" ], "remoteFriendly" : true, "rawDescription" : "Arts & Entertainment — SponsorUniversity Web Sponsorship Scout Launched in 2018, SponsorUnited is the leading global sports and entertainment SaaS platform, delivering actionable data and insights to build stronger marketing partnerships. Bob Lynch | Founder & CEO: “SponsorUnited was founde", "summaryDescription" : "Arts & Entertainment Sponsorship Scout at SponsorUnited. Scout for sponsorship opportunities. Identify potential partners", "createdAt" : "2026-06-14T19:41:11.141", "lastUpdated" : "2026-06-16T03:16:02.687", "ingestTimestamp" : "2026-06-14T19:41:11.141", "mongoId" : "6a25955e74d8ee00a01a1c46", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 45000, "salaryAnnualMax" : 65000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Sports sponsorship", "Entertainment sponsorship" ], "skillCount" : 2, "jobCategory" : "sales", "jobSubcategory" : "revenue", "seniorityLevel" : "Entry", "dataQualityScore" : 0.7777778, "_score" : 456.73578, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "SaaS", "llmIndustryConfidence" : 0.92 }, { "id" : "6a2c758574d8ee00a09373d4", "title" : "Executive and Operations Assistant", "company" : "Arcturus", "industry" : "Internships", "salary" : { "min" : 55000.0, "max" : 75000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Entry-level Executive and Operations Assistant in Los Angeles, adjusted for the Climate Tech industry and company size." }, "location" : "Los Angeles (Hybrid)", "locations" : [ "Los Angeles (Hybrid)" ], "timestamp" : "2026-06-15T07:57:19.216", "fingerprint" : "e83cfcc0c56057ac332f50a2bdf9e33c4cdb62dc4b9923971c10f74b21b96841", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/arcturus/36a15dc2-abb4-4a47-a557-07513d81aeb4/application", "externalId" : "36a15dc2-abb4-4a47-a557-07513d81aeb4", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Los Angeles", "state" : "California", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "34.0536909,-118.2427660" } ], "locationText" : "Los Angeles, California, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "Entry", "technicalSkills" : "Jira, Kanbanchi, ClickUp, Confluence, Google Workspace, Google Suite, Google Docs, Google Slides, Google Sheets, Canva, Affinity", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Operational metrics", "Resource planning", "Continuous improvement", "Project management", "Recruiting coordination", "Internal operations", "Company communications", "Special projects", "Logistics", "Office organization", "Lab organization", "Social media content", "Written materials", "Slide deck creation", "Visual material creation", "Applicant tracking", "New hire onboarding", "Equipment tracking", "Account setup", "Vendor research", "Event research", "Tool research", "Partner research", "Competitor research", "Grant research", "Lab research", "Supplier research", "Spreadsheet creation", "Database creation", "Contact organization", "Meeting note organization", "Action item organization", "Follow-up organization", "Task management", "Personal logistics" ], "hardSkillsList" : [ "Tracking priorities", "Tracking owners", "Tracking deadlines", "Tracking next steps", "Translating tasks", "Creating processes", "Improving processes", "Creating templates", "Improving templates", "Creating checklists", "Improving checklists", "Creating documentation", "Improving documentation", "Vendor coordination", "Quote tracking", "Supply ordering", "Drafting content", "Organizing content", "Polishing materials", "First-draft slides", "Coordinating logistics", "Tracking applicants", "Tracking candidates", "Tracking interviews", "Tracking follow-up", "Updating job postings", "Tracking pipeline", "Onboarding logistics", "Tracking equipment", "Setting up accounts", "Creating trackers", "Building trackers", "Building spreadsheets", "Building databases", "Organizing contacts", "Organizing notes", "Organizing action items", "Organizing follow-ups", "Handling ad-hoc tasks", "Managing logistics" ], "softSkillsList" : [ "Curious", "Trustworthy" ], "hardSkills" : [ { "name" : "Tracking priorities", "level" : "intermediate" }, { "name" : "Tracking owners", "level" : "intermediate" }, { "name" : "Tracking deadlines", "level" : "intermediate" }, { "name" : "Tracking next steps", "level" : "intermediate" }, { "name" : "Translating tasks", "level" : "intermediate" }, { "name" : "Creating processes", "level" : "intermediate" }, { "name" : "Improving processes", "level" : "intermediate" }, { "name" : "Creating templates", "level" : "intermediate" }, { "name" : "Improving templates", "level" : "intermediate" }, { "name" : "Creating checklists", "level" : "intermediate" }, { "name" : "Improving checklists", "level" : "intermediate" }, { "name" : "Creating documentation", "level" : "intermediate" }, { "name" : "Improving documentation", "level" : "intermediate" }, { "name" : "Vendor coordination", "level" : "intermediate" }, { "name" : "Quote tracking", "level" : "intermediate" }, { "name" : "Supply ordering", "level" : "intermediate" }, { "name" : "Drafting content", "level" : "intermediate" }, { "name" : "Organizing content", "level" : "intermediate" }, { "name" : "Polishing materials", "level" : "intermediate" }, { "name" : "First-draft slides", "level" : "intermediate" }, { "name" : "Coordinating logistics", "level" : "intermediate" }, { "name" : "Tracking applicants", "level" : "intermediate" }, { "name" : "Tracking candidates", "level" : "intermediate" }, { "name" : "Tracking interviews", "level" : "intermediate" }, { "name" : "Tracking follow-up", "level" : "intermediate" }, { "name" : "Updating job postings", "level" : "intermediate" }, { "name" : "Tracking pipeline", "level" : "intermediate" }, { "name" : "Onboarding logistics", "level" : "intermediate" }, { "name" : "Tracking equipment", "level" : "intermediate" }, { "name" : "Setting up accounts", "level" : "intermediate" }, { "name" : "Creating trackers", "level" : "intermediate" }, { "name" : "Building trackers", "level" : "intermediate" }, { "name" : "Building spreadsheets", "level" : "intermediate" }, { "name" : "Building databases", "level" : "intermediate" }, { "name" : "Organizing contacts", "level" : "intermediate" }, { "name" : "Organizing notes", "level" : "intermediate" }, { "name" : "Organizing action items", "level" : "intermediate" }, { "name" : "Organizing follow-ups", "level" : "intermediate" }, { "name" : "Handling ad-hoc tasks", "level" : "intermediate" }, { "name" : "Managing logistics", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Curious" }, { "name" : "Trustworthy" } ], "majorSkills" : "Project management, Operations support, Cross-functional coordination, Communications support", "majorSkillsList" : [ "Project management", "Operations support", "Cross-functional coordination", "Communications support" ], "coreResponsibilities" : "Keep internal projects organized, Track priorities, owners, deadlines, Translate tasks into project system, Support project management systems, Create internal processes, Improve internal processes, Create templates, Improve templates, Create checklists, Improve checklists, Create documentation, Improve documentation, Support vendor coordination, Track quotes, Order supplies, Organize office, Organize lab, Jump into special projects, Draft social media content, Organize social media content, Support company communications, Polish written materials, Create first-draft slide decks, Create simple visual materials, Coordinate recruiting logistics, Schedule candidates, Track applicants, Coordinate interviews, Handle follow-up communication, Support job posting updates, Track candidate pipeline, Organize recruiting, Assist with onboarding logistics, Track equipment, Setup accounts, Manage welcome details, Organize internal documentation, Conduct research, Build simple trackers, Build spreadsheets, Build databases, Organize contacts, Organize meeting notes, Organize action items, Organize follow-ups, Turn ambiguous tasks into steps, Turn ambiguous tasks into documents, Handle ad-hoc personal tasks, Manage personal logistics", "teamCollaboration" : "Cross-functional teams; Work with CEO; Work with team", "projectManagementSkills" : [ "Jira", "Kanbanchi", "ClickUp", "Confluence", "Tracking priorities", "Tracking deadlines", "Tracking next steps" ], "domainKnowledge" : "Electrical conductor technology; Energy transmission; Electrification; Grid infrastructure; Deeptech; Climate tech; Materials science", "domainList" : [ "electrical-conductor-technology", "energy-transmission", "electrification", "grid-infrastructure", "deeptech", "climate-tech", "materials-science" ], "domainSpecificKnowledge" : [ "Electrical conductor technology", "Energy transmission", "Electrification", "Grid infrastructure", "Deeptech", "Climate tech", "Materials science" ], "toolProficiency" : [ "Jira", "Kanbanchi", "ClickUp", "Confluence", "Google Workspace", "Ashby", "Canva", "Affinity", "Google Suite" ], "communicationSkills" : "Written communication; Verbal communication; Company communications; External visibility; Written materials; Slide decks; Visual materials; Team updates; Investor updates", "documentationSkills" : "Internal documentation; Written materials", "continuousLearning" : "Learn quickly; Teach themselves new tools; Teach themselves new systems; Teach themselves new workflows", "problemSolvingSkills" : "Resourceful; Turn ambiguous tasks into steps", "qualificationsBasic" : "BS, MS, or PhD, Organized and detail-oriented, Written and verbal communication skills, Proactive and resourceful, Handle shifting priorities, High ownership and follow-through, Positive attitude", "qualificationsPreferred" : "Prior internship or project experience, Familiarity with Google Workspace, Familiarity with Project Management Software, Familiarity with Confluence, Familiarity with Ashby, Familiarity with Canva, Familiarity with Affinity, Experience helping with scheduling, Experience with recruiting coordination, Experience with social media, Experience with research, Experience with project tracking, Interest in climate, Interest in energy, Interest in deeptech, Interest in materials, Interest in manufacturing, Interest in electrification", "remoteFriendly" : true, "workSiteFlexibility" : "Hybrid", "rawDescription" : "About Arcturus Arcturus is building a new kind of electrical conductor technology to help modernize the systems that power our lives. We believe better materials can unlock a very real impact in the world around us: lower-cost electrification, a stronger and more resilient grid, and infrastructure that can carry more power with less waste. This kind of improvement has the potential to help reduce over 500M tonnes of CO2 emissions, lower the risk of catastrophic wildfires by enabling safer and more capable transmission infrastructure, and make it cheaper and easier to deliver electricity where people need it most. At the end of the day, we’re building Arcturus because we think the physical backbone of energy transmission matters. We can make that backbone stronger, more efficient, more scalable, and directly help improve the lives of millions of people. Why you should join us This is a ground-floor opportunity to help build something that has never been done before. You would join as an early operations co-op and help build the systems that keep a fast-moving startup organized. This is a great role for someone who wants to not only learn but shape how an early-stage company actually runs, contribute across many functions, and become a force multiplier for the team. Purpose We are seeking an Operations Co-op who can support project management, recruiting coordination, internal operations, company communications, research, and special projects. This role is for someone who is excited to wear many hats, learn quickly, and help wherever needed. You do not need years of experience. You do need to be organized, proactive, curious, trustworthy, and excited to work in a startup environment. The role This role reports directly to the CEO Operations and project management (55%) - Help keep internal projects organized by tracking priorities, owners, deadlines, and next steps - Translate tasks from meetings into Arcturus' project management system (ie. Jira, Kanbanchi, ClickUp,) - Support Arcturus’ project management systems, including tools such as Jira, Confluence, Google Workspace, or other platforms - Help create and improve lightweight internal processes, templates, checklists, and documentation - Support vendor coordination, quote tracking, supply ordering, logistics, and office/lab organization - Jump into special projects that help move the company forward, whether that means research, planning, coordination, or execution Communications and brand support (20%) - Help draft and organize social media content for the company - Support company communications around milestones, events, hiring, and external visibility - Help polish written materials across recruiting, internal communications, operations, and outreach - Create first-draft slide decks or simple visual materials for team updates, recruiting, investor updates, or other meetings for the CEO or team to refine Hiring and team support (10%) - Help coordinate recruiting logistics, including candidate scheduling, applicant tracking (Ashby), interview coordination, and follow-up communication - Support job posting updates, candidate pipeline tracking, and recruiting-related organization - Assist with new hire onboarding logistics, including equipment tracking, account setup checklists, welcome details, and internal documentation - Help keep hiring processes organized as the team grows Research and Special Projects (10%) - Conduct research on vendors, events, tools, partners, competitors, grants, labs, suppliers, or other topics as needed - Build simple trackers, spreadsheets, and databases that help the team make better decisions - Help organize contacts, meeting notes, action items, and follow-ups - Take ambiguous tasks and turn them into clear next steps, organized documents, or completed projects Personal Support to CEO (5%) - Handle ad-hoc personal tasks that free up the CEO’s time and attention - Manage any additional personal logistics if needed Qualifications - Currently pursuing or recently completed a BS, MS, or PhD in operations, entrepreneurship, economics, communications, public policy, engineering, or another relevant field; no specific major is required - Excited to work at an early-stage startup and willing to wear many hats - Fast learner who is willing to teach themselves new tools, systems, and workflows - Highly organized and detail-oriented - Strong written and verbal communication skills - Proactive, resourceful, and comfortable asking questions when something is unclear - Able to handle shifting priorities and move quickly without losing track of details - High ownership, strong follow-through, and a positive attitude Preferred qualifications - Prior internship, part-time role, or project experience in operations, executive support, recruiting, project management, communications, or a startup environment - Familiarity with tools such as Google Workspace, Project Management Software (Jira, Kanbanchi, Trello, ClickUp), Confluence, Ashby, Canva, Affinity, and the Google Suite (Docs, Slides, Sheets, etc.) - Experience helping with scheduling, recruiting coordination, social media, research, or project tracking - Interest in climate, energy, deeptech, materials, manufacturing, or electrification What we offer - Up to a one-year co-op experience with direct exposure to early-stage startup operations - The chance to work closely with the Founder and CEO and help build company systems from the ground up - Real ownership over projects that make the company more organized, efficient, and effective - Exposure to recruiting, operations, project management, communications, and deeptech company building If this role excites you, even if you do not check every box, we’d love to hear from you. We’d rather work with a fast learner who cares deeply about the work than someone with years of experience but little curiosity.", "summaryDescription" : "Executive and Operations Assistant at Arcturus. Skills: Project management, Operations support, Cross-functional coordination, Communications support. Keep internal projects organized. Track priorities, owners, deadlines", "createdAt" : "2026-06-13T22:05:31.888", "lastUpdated" : "2026-06-15T07:57:19.216", "ingestTimestamp" : "2026-06-13T22:05:31.888", "mongoId" : "6a2c758574d8ee00a09373d4", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 55000, "salaryAnnualMax" : 75000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Tracking priorities", "Tracking owners", "Tracking deadlines", "Tracking next steps", "Translating tasks", "Creating processes", "Improving processes", "Creating templates", "Improving templates", "Creating checklists", "Improving checklists", "Creating documentation", "Improving documentation", "Vendor coordination", "Quote tracking", "Supply ordering", "Drafting content", "Organizing content", "Polishing materials", "First-draft slides", "Coordinating logistics", "Tracking applicants", "Tracking candidates", "Tracking interviews", "Tracking follow-up", "Updating job postings", "Tracking pipeline", "Onboarding logistics", "Tracking equipment", "Setting up accounts", "Creating trackers", "Building trackers", "Building spreadsheets", "Building databases", "Organizing contacts", "Organizing notes", "Organizing action items", "Organizing follow-ups", "Handling ad-hoc tasks", "Managing logistics", "Curious", "Trustworthy", "Project management", "Operations support", "Cross-functional coordination", "Communications support", "Process management", "Vendor management", "Stakeholder management", "Operational metrics", "Resource planning", "Continuous improvement", "Recruiting coordination", "Internal operations", "Company communications", "Special projects", "Logistics", "Office organization", "Lab organization", "Social media content", "Written materials", "Slide deck creation", "Visual material creation", "Applicant tracking", "New hire onboarding", "Equipment tracking", "Account setup", "Vendor research", "Event research", "Tool research", "Partner research", "Competitor research", "Grant research", "Lab research", "Supplier research", "Spreadsheet creation", "Database creation", "Contact organization", "Meeting note organization", "Action item organization", "Follow-up organization", "Task management", "Personal logistics", "Jira", "Kanbanchi", "ClickUp", "Confluence", "Electrical conductor technology", "Energy transmission", "Electrification", "Grid infrastructure", "Deeptech", "Climate tech", "Materials science", "Google Workspace", "Ashby", "Canva", "Affinity", "Google Suite" ], "skillCount" : 99, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.8888889, "_score" : 449.59113, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Climate Tech", "llmIndustryConfidence" : 0.95 }, { "id" : "6a308788f292fd229c089f5a", "title" : "Lead Executive Assistant & Private Office Operations Manager (CEO Office)", "company" : "Constructor TECH", "industry" : "Education", "salary" : { "min" : 75000.0, "max" : 105000.0, "currency" : "EUR", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Lead Executive Assistant & Private Office Operations Manager in Bremen, Germany, adjusted for the technology industry and lead seniority." }, "location" : "Bremen, Germany", "locations" : [ "Bremen", "Germany", "Столична", "Sia", "Bulgaria" ], "timestamp" : "2026-06-16T13:09:48.561", "fingerprint" : "4e58469f0d4bbe3e3db190d0e077dbcf1b98bba83e0ca428b3b0c84bf2fe93ca", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.eu.greenhouse.io/constructortech/jobs/4898134101", "externalId" : "4898134101", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Bremen", "country" : "Germany", "continent" : "eu", "source" : "llm", "workMode" : "hybrid", "geo" : "53.0758196,8.8071646" } ], "locationText" : "Bremen, Germany", "experienceMinYears" : 8, "experienceMaxYears" : 15, "experienceLevel" : "Lead", "technicalSkills" : "MS Outlook, AI assistants", "professionalSkills" : [ "Executive operations management", "Private office management", "Task delivery reliability", "Process optimization" ], "hardSkillsList" : [ "Task tracking systems" ], "softSkillsList" : [ "Leadership", "Precision", "Decisive" ], "hardSkills" : [ { "name" : "Task tracking systems", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Leadership" }, { "name" : "Precision" }, { "name" : "Decisive" } ], "majorSkills" : "Executive assistance, Operations management, CEO office support", "majorSkillsList" : [ "Executive assistance", "Operations management", "CEO office support" ], "coreResponsibilities" : "Ensure no disruptions to the CEO's schedule, Respond to urgent requests within one working day, Achieve 95%+ on-time completion across all streams, Achieve 90%+ satisfaction from VIP guests and family, Implement continuous measurable improvements in time, cost, and", "teamCollaboration" : "Work with CEO", "domainKnowledge" : "Digital education; Machine intelligence; Data science", "domainList" : [ "digital-education", "machine-intelligence", "data-science" ], "domainSpecificKnowledge" : [ "Digital education", "Machine intelligence", "Data science" ], "toolProficiency" : [ "Productivity tools", "Task-tracking systems" ], "continuousLearning" : "English classes ($130 monthly)", "specialRequirements" : "Valid passport, Readiness to travel on short notice, Ability to relocate, Extended periods in key hubs", "outcomesObjectives" : "Deliver excellence every single day; Operate at a great level consistently", "qualificationsBasic" : "Fluent English (spoken and written), Proven experience managing executive operations, teams, or private offices, High digital literacy (MS Outlook, productivity tools, task-tracking systems, AI assistants), Able to pass comprehensive background checks", "qualificationsPreferred" : "Additional languages an advantage", "remoteFriendly" : true, "workSiteFlexibility" : "Flexible", "rawDescription" : "Our mission Constructor’s mission is to enable all educational organisations to provide high-quality digital education to 10x people with 10x efficiency. With strong expertise in machine intelligence and data science, Constructor’s all-in-one platform for education and research addresses today’s pressing educational challenges: access inequality, tech clutter, and low engagement of students. Please send your resume in English only. As Lead Executive Assistant this role is not purely managerial. Leadership no disruptions to the CEO's schedule. Responsiveness: Urgent requests within 10 minutes; regular calls/meetings within one working day. Task Delivery Reliability: 95%+ on-time completion across all streams. Stakeholder Satisfaction: 90%+ satisfaction from VIP guests and family engagements. Process Optimization: Continuous measurable improvements in time, cost, and output quality. Qualifications and Experience: We are looking for someone exceptional — not just efficient, but extraordinary. Someone who thrives where others slow down, who creates structure in chaos, and who finds deep satisfaction in delivering excellence every single day. Decisive you master them. Precision is your natural language, and nothing escapes your eye. Thrives on Change ability to relocate or spend extended periods in key hubs. Valid passport and readiness to travel on short notice for business or family support. Additional Requirements Fluent English (spoken and written); additional languages an advantage. Proven experience in managing executive operations, teams, or private offices at a top-tier level. High digital literacy (MS Outlook, productivity tools, task-tracking systems, AI assistants). Able to pass comprehensive background checks (criminal, psychological, and substance screening). Compensation & Contract Competitive, performance-based compensation with relocation support if required. Designed for ambitious professionals motivated by excellence, precision, and impact. The role offers continuous growth, global exposure, and a front-row seat to the execution of complex, high-stakes projects. In this role, “good” is not enough. We are looking for someone who operates at a “great” level — consistently, calmly, and with care — because that difference defines the success of everything around the CEO. What We Offer \uD83D\uDCBB Choice of work equipment (e.g., laptop, monitor, etc.) \uD83C\uDDEC\uD83C\uDDE7 English classes (iTalki – $130 monthly) ⏰ Flexible schedule (we usually work between 09:00/10:00 and 18:00/19:00 CET or EET) \uD83D\uDC76 Newborn bonus (€500 per child) \uD83E\uDDE0 Patent remuneration \uD83C\uDF34 Paid leave \uD83E\uDDD1‍\uD83D\uDCBB Remote work in locations without our offices Hybrid work in locations with offices (2 days in-office, 3 days remote) Constructor fosters equal opportunity for people of all backgrounds and identities. We are led by a gender-balanced board committed to building a diverse and inclusive organisation where everyone can become their best self. We do not discriminate based on age, disability, gender identity, sexual orientation, ethnicity, race, religion or belief, parental and family status, or other protected characteristics. We welcome applications from women, men and non-binary candidates of all ethnicities and socio-economic backgrounds. We encourage people belonging to underrepresented groups to apply.", "summaryDescription" : "Lead Executive Assistant & Private Office Operations Manager (CEO Office) at Constructor TECH. Skills: Executive assistance, Operations management, CEO office support. Ensure no disruptions to the CEO's schedule. Respond to urgent requests within one working day", "postedDate" : "2026-06-16T01:20:34.100", "createdAt" : "2026-06-16T01:20:34.100", "lastUpdated" : "2026-06-16T13:09:48.561", "ingestTimestamp" : "2026-06-16T01:20:34.100", "mongoId" : "6a308788f292fd229c089f5a", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "75k-100k", "hasSalary" : false, "allSkills" : [ "Task tracking systems", "Leadership", "Precision", "Decisive", "Executive assistance", "Operations management", "CEO office support", "Executive operations management", "Private office management", "Task delivery reliability", "Process optimization", "Digital education", "Machine intelligence", "Data science", "Productivity tools", "Task-tracking systems" ], "skillCount" : 16, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Lead", "dataQualityScore" : 0.8888889, "_score" : 447.4103, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.9 }, { "id" : "6a3051b1f292fd229cf049eb", "title" : "Customer Operations Executive", "company" : "Liberis", "industry" : "FinTech", "salary" : { "min" : 48000.0, "max" : 65000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an entry-level Customer Operations Executive in Atlanta, United States, adjusted for the FinTech industry and company size." }, "location" : "Atlanta, Georgia, United States", "locations" : [ "Atlanta", "Georgia", "United States" ], "timestamp" : "2026-06-16T08:48:32.137", "fingerprint" : "60692bd862df6c297252d77862002be8372f413445eb5f7685d2c565b43d381e", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/liberis/jobs/8007188", "externalId" : "8007188", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Atlanta", "state" : "Georgia", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "33.7544657,-84.3898151" } ], "locationText" : "Atlanta, Georgia, United States", "employmentType" : "FULL_TIME", "coreResponsibilities" : "Respond to customer inquiries, Collate customer feedback, Share customer feedback, Collaborate with other departments, Identify customer payment queries, Solve customer payment queries, Own customer query investigation, Resolve customer queries, Offer alternative solutions, Contribute to NPS score, Perform admin tasks, Support team colleagues, Fill in for other teams", "teamCollaboration" : "Collaborate with Sales; Collaborate with Underwriting; Collaborate with Treasury; Collaborate with Collections; Work as part of team", "domainKnowledge" : "Embedded financial solutions", "domainList" : [ "embedded-financial-solutions" ], "domainSpecificKnowledge" : [ "Embedded financial solutions" ], "toolProficiency" : [ "Salesforce CRM", "Zendesk" ], "problemSolvingSkills" : "Solve problems efficiently; Solve problems independently", "outcomesObjectives" : "Effective customer issue prevention; Effective customer issue resolution", "qualificationsBasic" : "Ability to multitask, Prioritize tasks, Active listening skills, Analytical skills, Comfortable working with numerical data", "qualificationsPreferred" : "Fluency in Spanish, Fluency in French", "remoteFriendly" : true, "workSiteFlexibility" : "Hybrid", "rawDescription" : "At Liberis, our mission is to empower small and medium-sized businesses by removing finance as a friction to growth, delivering contextual, embedded financial solutions to support merchants at every stage of their business lifecycle. Who are we? The Customer Operations team are a global, multi skilled team under the Global Operations umbrella at Liberis. The overall objective is to provide the best experience to our merchants and partners, whilst giving 5* service on every interaction we have. We own the merchant experience starting from the point of sale. This means we are playing a huge part in providing our merchants with a smooth onboarding experience and need to collaborate closely with other departments including Sales, Underwriting, Treasury and Collections. We then look after all our active merchants, assisting them with any queries they have, or amendments they need to make to their account. We are also responsible for collating and responding to all customer feedback and sharing it with the rest of the business, acting as the voice of the customer which helps drive change and make improvements for our merchants. At Liberis, we always put our merchants first and the Customer Operations team play a pivotal role in helping us do that. Customer Operations are right at the heart of what we do at Liberis and play a key role in our plans to scale, this is the most exciting time to join the team! What you’ll be doing Be the main point of contact for all existing customers by responding promptly and professionally to customer inquiries via inbound calls, emails and live-chat Be the voice of the customer to the rest of the business by collating and sharing customer feedback. Collaborate with other departments to make the customer journey quick, positive, and frictionless. Identify, and solve customer payment queries. Use your bilingual skills to assist customers who require support in their respective languages. Own the customer query and investigation from point of escalation through to resolution. Be open-minded and offer alternative solutions with the aim to help every customer. Contribute to the NPS score via effective customer issue prevention and resolution. Perform admin tasks for in-life customers. Strong ability to multitask and prioritise tasks in a fast-paced work environment. Active listening skills to understand and address customer needs. Use Salesforce CRM, Zendesk and other software tools. Provide support to the colleagues in your team for quick customer resolution. Fill in when needed for other in-life teams and colleagues. Work as part of a close-knit team with a shared vision of doing right by the customer. Demonstrate Liberis values: to be open, interested, proactive and bright. Who are you? We are seeking a talented and passionate Customer Operations Executive to join our dynamic team. The successful candidate will be responsible for acting as the main point of contact for our customers and ensuring that they receive exceptional customer service throughout their journey with our company. You will work closely with other departments to deliver a smooth and pain-free customer experience. You have previous experience or an interest in a career in FinTech. You love talking to customers to find ways to solve problems efficiently and independently. You can manage a continuous high workload by being able to plan and prioritise. However, you also enjoy the daily rush of unexpected new tasks and can adapt quickly. You want to support on additional projects which will support your development. You have strong analytical skills, and are comfortable working with numerical data to assist you with customer queries. You want to grow within Liberis, with an opportunity to develop and evolve this role further. As this role is crucial to expanding our growing Customer Operations function, we are looking for a real self-starter who wants to make an impact from the get-go. The role is essential to the ongoing expansion of our Customer Operations function, and working under the Global Operations function will provide endless opportunities for cross-functional collaboration and development. Fluency in the Spanish or French languages (in addition to English) would be preferred, but not essential! What happens next? Think this sounds like the right next move for you? Or if you’re not completely confident that you fit our exact criteria, apply anyway and we can arrange a call to see if the role is fit for you. Humility is a wonderful thing, and we are interested in hearing about what you can add to Liberis! Our hybrid approach Working together in person helps us move faster, collaborate better, and build a great Liberis culture. Our hybrid working policy requires team members to be in the office at least 3 days a week, but ideally 4 days. At Liberis, we embrace flexibility as a core part of our culture, while also valuing the importance of the time our teams spend together in the office. #LI-CG1", "summaryDescription" : "Customer Operations Executive at Liberis. Respond to customer inquiries. Collate customer feedback", "postedDate" : "2026-06-15T23:18:58.092", "createdAt" : "2026-06-15T23:18:58.092", "lastUpdated" : "2026-06-16T08:48:32.137", "ingestTimestamp" : "2026-06-15T23:18:58.092", "mongoId" : "6a3051b1f292fd229cf049eb", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 48000, "salaryAnnualMax" : 65000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Embedded financial solutions", "Salesforce CRM", "Zendesk" ], "skillCount" : 3, "jobCategory" : "sales", "jobSubcategory" : "customer_success", "seniorityLevel" : "Entry", "dataQualityScore" : 0.8888889, "_score" : 435.82635, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "FinTech", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c7c3974d8ee00a094cd09", "title" : "Executive Assistant", "company" : "Mezzetta", "industry" : "Food & Beverage", "salary" : { "min" : 130000.0, "max" : 135000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Larkspur, CA/American Canyon, CA", "locations" : [ "Larkspur", "CA/American Canyon", "CA" ], "timestamp" : "2026-06-15T14:01:18.019", "fingerprint" : "fdb53244d76926d281e913e25e8d094c45817905941ef2056d29d302f92a8bf6", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/mezzettacareers/jobs/6020913004", "externalId" : "6020913004", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Larkspur", "state" : "California", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "37.9340915,-122.5352539" }, { "city" : "American Canyon", "state" : "California", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "38.1785248,-122.2551830" } ], "locationText" : "Larkspur, California, United States; American Canyon, California, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "Senior", "technicalSkills" : "Microsoft Office Suite, Outlook, Word, Excel, PowerPoint, Teams, SharePoint", "professionalSkills" : [ "Office management", "Scheduling", "Logistics", "Expense management", "Travel coordination", "Vendor management", "Document management", "Budget tracking", "Invoice tracking" ], "hardSkillsList" : [ "Office supply management", "Calendar management", "Meeting coordination", "Travel arrangements", "Expense reporting", "Purchase requests", "PO receiving", "Document organization" ], "softSkillsList" : [ "Professional", "Resourceful", "Calm", "Responsive" ], "hardSkills" : [ { "name" : "Office supply management", "level" : "intermediate" }, { "name" : "Calendar management", "level" : "intermediate" }, { "name" : "Meeting coordination", "level" : "intermediate" }, { "name" : "Travel arrangements", "level" : "intermediate" }, { "name" : "Expense reporting", "level" : "intermediate" }, { "name" : "Purchase requests", "level" : "intermediate" }, { "name" : "PO receiving", "level" : "intermediate" }, { "name" : "Document organization", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Professional" }, { "name" : "Resourceful" }, { "name" : "Calm" }, { "name" : "Responsive" } ], "majorSkills" : "Executive support, Office operations, Event planning, Leadership support", "majorSkillsList" : [ "Executive support", "Office operations", "Event planning", "Leadership support" ], "coreResponsibilities" : "Manage day-to-day office responsibilities, Order and stock supplies, Manage office programs, Create a fun and creative workspace, Manage corporate calendar, Schedule critical meetings, Coordinate logistics for meetings and events, Maintain a professional office environment, Coordinate with building management, Ensure office functionality and upkeep, Maintain organization and communication across teams, Support efficient execution of leadership priorities, Provide supplemental support for CEO's Executive Assistant, Provide high-impact administrative support to LT members, Coordinate complex travel, Manage LT expenses, Support leadership initiatives, Coordinate leadership initiatives, Follow up on leadership initiatives, Schedule leadership initiatives, Lead planning of team events, Coordinate leadership off-sites, Coordinate training events, Coordinate company gatherings, Prepare offices for board meetings, Prepare meeting spaces for leadership meetings, Prepare meeting spaces for external visitors, Assist in hosting vendors, Assist in hosting suppliers, Assist in hosting guests, Assist in hosting external partners, Partner cross-functionally to support leadership priorities, Support employee engagement initiatives, Support organizational programs, Support and reinforce company values, Track budgets for office operations, Track invoices for office operations, Track expenses for office operations, Track budgets for events, Track invoices for events, Track expenses for events, Track budgets for executive support, Track invoices for executive support, Track expenses for executive support, Support vendor setup, Support purchase requests, Support PO receiving within IFS", "teamCollaboration" : "Coordinate with teams across offices; Partner cross-functionally; Support leadership priorities; Support employee engagement; Support organizational programs", "domainKnowledge" : "Specialty olives; Peppers; Sauces; Family traditions", "domainList" : [ "specialty-olives", "peppers", "sauces", "family-traditions" ], "domainSpecificKnowledge" : [ "Specialty olives", "Peppers", "Sauces", "Family traditions" ], "toolProficiency" : [ "Microsoft Office Suite", "Outlook", "Word", "Excel", "PowerPoint", "Teams", "SharePoint", "IFS" ], "communicationSkills" : "Written communication; Verbal communication", "innovationCreativity" : "Creativity", "problemSolvingSkills" : "Problem-solving; Decision-making", "specialRequirements" : "Flexibility, Adaptability", "outcomesObjectives" : "Create a vibrant team and office experience; Make work rewarding and enjoyable; Maintain an organized environment; Maintain an engaging environment; Maintain a professional environment; Support leadership effectiveness; Ensure office functionality; Ensure office upkeep; Support efficient execution; Reinforce company values", "qualificationsBasic" : "5-10 years experience supporting executives, Proficiency in Microsoft Office Suite, Ability to exercise sound judgment, Maintain confidentiality, Balance multiple priorities, Exceptional organizational skills, Interpersonal and relationship-building skills, Excellent written and verbal communication skills, Demonstrated ability to exercise discretion, Problem-solving capability, Proactive decision-making skills, Highly resourceful, Adaptable, Work independently and collaboratively, Remain calm and effective, Customer service mindset, Solutions-oriented approach, Anticipate needs, Improve processes", "qualificationsPreferred" : "Bachelor's degree or equivalent professional experience, Experience with expense management, Experience with travel coordination, Experience with office/vendor management, AI proficiency (Claude, ChatGPT, etc.), Experience supporting C-level executives, Experience managing office operations, Experience managing events, Experience managing employee engagement initiatives", "workSiteFlexibility" : "Flexible", "rawDescription" : "About Us: Since 1935, we’ve been on a mission to bring a little extra happiness to everyday life and inspire connections over food. We select the finest ingredients the world has to offer, craft premium products made with love, and never settle for shortcuts. We believe that when we share our food, we share a part of ourselves — and that’s the only way we’d put our name on it. Today, our small family company has grown into a national leader in specialty olives, peppers, and sauces under the leadership of CEO Jeff Mezzetta, and our commitment to quality has never wavered. With an 80-year legacy behind us and a bright future ahead, we’re seeking passionate, driven candidates to help us bring our cherished family traditions to a new generation. The ideal candidate will have an immediate connection to our Core Ingredients: Crunchy Crunchy: We are hungry for excellence. Own It: We think and act as an owner – with appetite, initiative, and responsibility. Connection: We build authentic relationships that foster trust and open communications. Vibrance: We come to work eager and passionate about fulfilling our vision. When we share our work, we share a part of who we are. Mezzetta is searching for an experienced, energetic Executive Assistant to assume high-level ownership of office responsibilities, while also providing administrative support to members of the company’s Leadership Team (LT). This role will work directly with VP/C-level executives and Advisory Board members and serve as a key partner in maintaining an organized, engaging, and highly professional corporate environment. The Executive Assistant will leverage their creativity, organization, and passion for people to help create a vibrant team and office experience in our Larkspur and American Canyon offices — planning team events, helping to host visitors, coordinating with teams across offices, and helping to build programs and experiences that make work rewarding and enjoyable. This role will also oversee day-to-day office needs, including office supply management, coordination with building and maintenance teams, and oversight of shared office spaces and programs. This role is designed to manage office responsibilities and support leadership effectiveness, including support for members of the leadership team. This position splits time between our Larkspur and American Canyon offices (3 total locations). Flexibility and adaptability are required Responsibilities Office Support Manage day-to-day office responsibilties across Larkspur and American Canyon office locations (three), including ordering and stocking supplies, managing various office programs, and creating a workspace that fosters fun and creativity Manage the Mezzetta corporate calendar and partner on scheduling critical meetings requiring coordination of broader LT · Coordinate logistics and itineraries for major headquarters meetings and leadership events (e.g., Sales AOP Planning, Operations Town Hall, Board meetings) Maintain a professional, welcoming, and engaging office environment that supports employee experience and company culture · Coordinate closely with building management, facilities, and maintenance teams to ensure office functionality and upkeep Help maintain organization and communication across teams to support efficient execution of leadership priorities · Provide supplemental support and coverage for the CEO’s Executive Assistant during PTO or other planned absences Leadership Team Administrative Support Provide high-impact administrative support to LT members, focused on more complex travel coordination, scheduling, logistics, expenses etc. Support limited set of cross-functional or leadership initiatives through coordination, follow-up, scheduling, and administrative project support Event Planning & Culture Initiatives Lead planning and coordination of team events, leadership off-sites, training events, and company gatherings Prepare offices and meeting spaces for board meetings, leadership meetings, and external visitors Assist in hosting vendors, suppliers, guests, and external partners Partner cross-functionally to support leadership priorities, employee engagement initiatives, and organizational programs Serve as a culture advocate by supporting and reinforcing company values through internal engagement and communications Financial & Systems Support Track budgets, invoices, and expenses related to office operations, events, and executive support activities Support vendor setup, purchase requests, and PO receiving within IFS as it relates to office operations, events, and Advisory Board activities Assist with corporate document management and organization, including SharePoint and shared folder maintenance Requirements The ideal candidate is highly self-motivated, professional, resourceful, and capable of prioritizing responsibilities in a fast-paced corporate environment. The ability to exercise sound judgment, maintain confidentiality, and effectively balance multiple priorities is essential. Exceptional organizational skills with the ability to prioritize multiple responsibilities while maintaining strong attention to detail Strong interpersonal and relationship-building skills with the ability to interact professionally with executives, employees, board members, vendors, and external partners Excellent written and verbal communication skills · Demonstrated ability to exercise discretion and maintain confidentiality with sensitive information Strong judgment, problem-solving capability, and proactive decision-making skills · Highly resourceful, adaptable, and capable of working both independently and collaboratively Ability to remain calm and effective in a fast-paced, high-demand environment Strong customer service mindset and responsiveness Forward-thinking and solutions-oriented approach with the ability to anticipate needs and improve processes Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, SharePoint) Experience with expense management, travel coordination, and office/vendor management preferred AI proficiency (Claude, ChatGPT, etc.) Education Bachelor’s degree preferred or equivalent professional experience 5–10 years of experience supporting executives, leadership teams, or corporate office operations Experience supporting C-level executives or senior leadership teams preferred Prior experience managing office operations, events, or employee engagement initiatives strongly preferred Demonstrated success operating in a fast-paced, highly collaborative environment Pay Range $130,000—$135,000 USD Our Commitment to an Inclusive Workplace: At Mezzetta, we embrace diversity and strive to create an inclusive environment where you know you belong. Part of that commitment includes a zero-tolerance policy and being an Equal Opportunity Employer that prohibits discrimination and harassment of any kind. All employment decisions at Mezzetta are solely based on merit, qualifications, abilities and business needs, without regard to race, color, religion or belief, gender, sexual orientation, gender identity/expression, age, marital status, national origin, disability, military or veteran status, family or parental status, pregnancy, or any other status protected by law. All of us share in the responsibility of fulfilling this commitment and creating a culture where our team can thrive.", "summaryDescription" : "Executive Assistant at Mezzetta. Skills: Executive support, Office operations, Event planning, Leadership support. Manage day-to-day office responsibilities. Order and stock supplies", "postedDate" : "2026-06-14T08:25:49.471", "createdAt" : "2026-06-14T08:25:49.471", "lastUpdated" : "2026-06-15T14:01:18.019", "ingestTimestamp" : "2026-06-14T08:25:49.471", "mongoId" : "6a2c7c3974d8ee00a094cd09", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 130000, "salaryAnnualMax" : 135000, "salaryBand" : "100k-150k", "hasSalary" : true, "allSkills" : [ "Office supply management", "Calendar management", "Meeting coordination", "Travel arrangements", "Expense reporting", "Purchase requests", "PO receiving", "Document organization", "Professional", "Resourceful", "Calm", "Responsive", "Executive support", "Office operations", "Event planning", "Leadership support", "Office management", "Scheduling", "Logistics", "Expense management", "Travel coordination", "Vendor management", "Document management", "Budget tracking", "Invoice tracking", "Specialty olives", "Peppers", "Sauces", "Family traditions", "Microsoft Office Suite", "Outlook", "Word", "Excel", "PowerPoint", "Teams", "SharePoint", "IFS" ], "skillCount" : 37, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Senior", "dataQualityScore" : 1.0, "_score" : 430.7604, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Food & Beverage", "llmIndustryConfidence" : 0.95 }, { "id" : "6a191e7758b93c861e39f762", "title" : "Internship in Executive Assistant (International Student)", "company" : "Mercedes-Benz U. S. International, Inc.", "industry" : "Manufacturing", "salary" : { "min" : 18.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "United States of America-Alabama -Vance", "locations" : [ "United States of America-Alabama -Vance", "1 Mercedes-Drive, , Vance" ], "timestamp" : "2026-06-16T00:45:32.369", "fingerprint" : "3e5b8689668ae68d48718943658694aa5e5da08c1f4431b4db8a485514b2fd0e", "source" : "taleo", "language" : "en", "applyUrl" : "https://tas-daimler.taleo.net/careersection/ex/jobdetail.ftl?job=895653", "externalId" : "895653", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Vance", "state" : "Alabama", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "33.1742847,-87.2336092" } ], "locationText" : "Vance, Alabama, United States", "employmentType" : "INTERNSHIP", "technicalSkills" : "Microsoft PowerPoint, Microsoft Excel", "professionalSkills" : [ "Supplier performance", "Quality-related KPI reports", "Management support", "Reporting", "Coordination" ], "hardSkillsList" : [ "Basic data handling", "Basic data reporting" ], "hardSkills" : [ { "name" : "Basic data handling", "level" : "intermediate" }, { "name" : "Basic data reporting", "level" : "intermediate" } ], "majorSkills" : "Executive Assistant, Procurement, Supplier Management", "majorSkillsList" : [ "Executive Assistant", "Procurement", "Supplier Management" ], "coreResponsibilities" : "Support management activities, Assist in preparing presentations, Assist in preparing reports, Assist in preparing meeting materials, Support preparation of supplier performance reports, Support preparation of quality-related KPI reports, Organize department meetings, Support department meetings, Organize townhalls, Support townhalls, Organize internal workshops, Support internal workshops, Assist with project coordination, Track project tasks, Consolidate project inputs, Prepare project summaries, Support improvement of reporting formats, Support improvement of presentation quality, Support improvement of coordination processes, Support daily management coordination, Support administrative activities, Prepare presentations, Update presentations, Format presentations, Prepare reports, Update reports, Format reports, Prepare meeting documents, Update meeting documents, Format meeting documents, Collect inputs, Consolidate inputs, Structure inputs, Support KPI tracking, Support basic data updates, Organize meetings, Prepare meeting agendas, Follow-up on meeting actions, Maintain shared files, Update shared files, Maintain templates, Update templates, Maintain documentation, Update documentation, Support internal communication, Support team coordination, Assist with ad-hoc tasks, Support procurement topics, Support supplier management topics", "teamCollaboration" : "International environment; Procurement organization; Supplier Management organization", "projectManagementSkills" : [ "Project coordination" ], "domainKnowledge" : "Procurement; Supplier Management", "domainList" : [ "procurement", "supplier-management" ], "domainSpecificKnowledge" : [ "Procurement", "Supplier Management" ], "toolProficiency" : [ "Excel", "PowerPoint" ], "documentationSkills" : "Prepare presentations; Prepare reports; Prepare meeting documents", "continuousLearning" : "Tuition assistance", "problemSolvingSkills" : "Analytical working style; Structured working style", "qualificationsBasic" : "Minimum of 3 semesters of studies, Available for a minimum of 6 months, Currently enrolled in University or in a gap year, Studies outside of the U. S. A", "qualificationsPreferred" : "Master's degree", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Mercedes-Benz: Building Exceptional Vehicles… and Careers! The best chapters in Alabama’s automotive success story are yet to come. The Mercedes-Benz automobile of the future will be different; greener, more efficient, safer, and even more fascinating. Only one thing will never change – It will wear a star. The vehicles we manufacture are the finished results of our skilled workforce, and we're hiring even more. We are looking for Specialists and Team Members to join us in crafting a wide variety of vehicles from the Mercedes-Maybach GLS SUV to our all-electric electric vehicle, the EQS SUV and EQE SUV. Our Tuscaloosa County site is home to the production of Mercedes’ luxury SUV models, including electric vehicles. Just down the road in Bibb County, MBUSI has launched the production of high-performance lithium-ion batteries. Our two campuses are among the most advanced automotive manufacturing facilities in the world, with over 6 million square feet combined. MBUSI offers an excellent total rewards package including competitive compensation, health and life insurance, 401(k) matching program and defined contribution retirement plan, annual bonuses, tuition assistance, and paid holidays. Further on-site MBUSI resources such as childcare, medical center and fitness center are available for all to utilize. Our Team Members share a common goal to be the best luxury auto manufacturer in North America. MBUSI is committed to excellence and actively promotes positive team culture, teamwork, safety, quality, and continuous improvement. Mercedes-Benz, U.S. International, Inc. takes pride in being an Equal Employment Opportunities workplace. Mercedes-Benz U.S. International, Inc. is committed to equal opportunity regardless of race, age, ethnic origin, and any other characteristics classified under applicable Local and Federal laws. All qualified candidates are encouraged to apply for the opportunity to join us in electrifying the future! Essential Functions : As an Executive Assistant Intern, you will support management‑level activities within the Procurement and Supplier Management organization in North America. The role provides hands‑on experience in management support, reporting, and coordination in a professional, international environment. Support the Executive Assistant and management team in coordinating day‑to‑day management activities and projects Assist in preparing management presentations, reports, and meeting materials Support the preparation and analysis of supplier performance and quality‑related KPI reports Help organize and support department meetings, townhalls, and internal workshops Assist with project coordination, including tracking tasks, consolidating inputs, and preparing summaries Support the improvement of reporting formats, presentation quality, and coordination processes Other regular daily tasks: Support daily management coordination and administrative activities Prepare, update, and format presentations, reports, and meeting documents Collect, consolidate, and structure inputs from various stakeholders Support KPI tracking and basic data updates in Excel and PowerPoint Organize meetings, including agenda preparation and follow‑up actions Maintain and update shared files, templates, and documentation Support internal communication and coordination within the team Assist with ad‑hoc tasks related to procurement and supplier management topics Education, Experience and Necessary Skills all must be met in order to qualify for position. Education : Bachelor’s degree in Business Administration, Finance/Controlling, Mechanical Engineering, Industrial Engineering or in a related area, and/or the equivalent combination of education and experience. Necessary Skills, Certifications, etc .: Analytical & structured working style Communication Skills Organizational Skills Collaboration Attention to detail & reliability Basic data handling & reporting skills Microsoft PowerPoint Microsoft Excel Preferred Start Date: September 2026 Benefits: Paid Internship - hourly rate $18 Coverage of visa costs $700 housing bonus Requirements: Currently enrolled in University or in a gap year between Bachelor's and Master’s degree Studies outside of the U.S.A (we are not accepting applications from students who are currently studying in the U.S.A) A minimum of 3 semesters of studies in relevant field of study Available for a minimum of 6 months How to apply: To complete your application and be considered for an internship at MBUSI, you must attach all of the following documents: Cover letter including starting availability Detailed CV/Resume Transcript of records from University High School Diploma Working references Certificate of enrollment Thank you for your interest in Mercedes-Benz U.S. International. Please be aware that it takes time to review applications and make a final decision. We appreciate your patience during this time. Mercedes-Benz U.S. International, Inc.", "summaryDescription" : "Internship in Executive Assistant (International Student) at Mercedes-Benz U. S. International, Inc.. Skills: Executive Assistant, Procurement, Supplier Management. Support management activities. Assist in preparing presentations", "createdAt" : "2026-06-14T20:43:43.191", "lastUpdated" : "2026-06-16T00:45:32.369", "ingestTimestamp" : "2026-06-14T20:43:43.191", "mongoId" : "6a191e7758b93c861e39f762", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 37440, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Basic data handling", "Basic data reporting", "Executive Assistant", "Procurement", "Supplier Management", "Supplier performance", "Quality-related KPI reports", "Management support", "Reporting", "Coordination", "Project coordination", "Excel", "PowerPoint" ], "skillCount" : 13, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.7777778, "_score" : 430.51044, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Manufacturing", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c650374d8ee00a08fc321", "title" : "Director of Sponsorships", "company" : "Lion Holdings", "industry" : "Sports & Fitness", "salary" : { "min" : 165000.0, "max" : 235000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline data for Director of Sponsorships in Fort Lauderdale, adjusted for the Sports & Fitness industry and Director seniority." }, "location" : "Fort Lauderdale, FL", "locations" : [ "Fort Lauderdale, FL" ], "timestamp" : "2026-06-15T14:11:46.188", "fingerprint" : "8503a09f7fb2be99d287fc6b068d77181ec5de776e451b1cdaccddd1d5c00c07", "source" : "jazzhr", "language" : "en", "externalId" : "MyJ9WxTgjF", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Fort Lauderdale", "state" : "Florida", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "26.1223084,-80.1433786" } ], "locationText" : "Fort Lauderdale, Florida, United States", "experienceLevel" : "Director", "professionalSkills" : [ "Sales processes", "Revenue generation", "Client relationships", "Deal closure" ], "hardSkillsList" : [ "Sponsorship sales" ], "hardSkills" : [ { "name" : "Sponsorship sales", "level" : "intermediate" } ], "majorSkills" : "Sponsorship sales, Revenue generation, Client relationships", "majorSkillsList" : [ "Sponsorship sales", "Revenue generation", "Client relationships" ], "coreResponsibilities" : "Drive sales processes, Manage client relationships, Generate revenue, Close deals, Develop and execute sponsorship strategies, Identify and pursue new sponsorship opportunities, Negotiate and finalize sponsorship agreements, Maintain strong relationships with existing sponsors", "teamCollaboration" : "Cross-functional teams", "domainKnowledge" : "Sponsorship sales", "domainList" : [ "sponsorship-sales" ], "domainSpecificKnowledge" : [ "Sponsorship sales" ], "communicationSkills" : "Negotiation", "outcomesObjectives" : "Achieve revenue targets; Increase sponsorship revenue; Expand client base", "qualificationsBasic" : "5+ years experience in sales, Proven track record in revenue generation, Experience managing client relationships, Experience in deal closure", "qualificationsPreferred" : "Experience in sponsorship sales", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "summaryDescription" : "Director of Sponsorships at Lion Holdings. Skills: Sponsorship sales, Revenue generation, Client relationships. Drive sales processes. Manage client relationships", "createdAt" : "2026-06-14T09:04:24.446", "lastUpdated" : "2026-06-15T14:11:46.188", "ingestTimestamp" : "2026-06-14T09:04:24.446", "mongoId" : "6a2c650374d8ee00a08fc321", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 165000, "salaryAnnualMax" : 235000, "salaryBand" : "150k-200k", "hasSalary" : true, "allSkills" : [ "Sponsorship sales", "Revenue generation", "Client relationships", "Sales processes", "Deal closure" ], "skillCount" : 5, "jobCategory" : "sales", "jobSubcategory" : "revenue", "seniorityLevel" : "Director", "dataQualityScore" : 0.6666667, "_score" : 429.2151, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Sports & Fitness", "llmIndustryConfidence" : 0.92 }, { "id" : "69c909709bc74574cbb0a9d3", "title" : "Executive Assistant & Operations Coordinator", "company" : "Hospitality Health ER", "industry" : "Healthcare", "salary" : { "min" : 52000.0, "max" : 78000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Executive Assistant & Operations Coordinator in Galveston, United States, adjusted for mid-seniority in the healthcare industry." }, "location" : "Galveston, TX", "locations" : [ "Galveston", "TX" ], "timestamp" : "2026-06-15T07:48:22.334", "fingerprint" : "deb78e4f8c959bc5009c17afdb7806b05bc322078fa0ca5c61eee43ae6919de6", "source" : "breezyhr", "language" : "en", "applyUrl" : "https://hospitality-health-er.breezy.hr/p/2b99b81a6d8e-executive-assistant-operations-coordinator", "externalId" : "2b99b81a6d8e", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Galveston", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "29.3872254,-94.9927360" } ], "locationText" : "Galveston, Texas, United States", "employmentType" : "FULL_TIME", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement" ], "softSkillsList" : [ "Solutions-driven" ], "softSkills" : [ { "name" : "Solutions-driven" } ], "majorSkills" : "Executive assistance, Operations coordination", "majorSkillsList" : [ "Executive assistance", "Operations coordination" ], "coreResponsibilities" : "Serve as right hand to Director of Nursing, Lead front desk operations, Manage operational metrics, Coordinate cross-functional activities, Manage vendor relationships, Plan resources effectively, Drive continuous improvement initiatives", "teamCollaboration" : "Cross-functional teams; Coordinate with stakeholders", "domainKnowledge" : "Healthcare operations; Hospitality industry", "domainList" : [ "healthcare-operations", "hospitality-industry" ], "domainSpecificKnowledge" : [ "Healthcare operations", "Hospitality industry" ], "problemSolvingSkills" : "Problem-solving", "qualificationsBasic" : "5+ years administrative experience, Experience supporting C-suite executives", "qualificationsPreferred" : "Experience in healthcare operations, Experience in hospitality industry", "workSiteFlexibility" : "Onsite", "rawDescription" : "Executive Assistant & Operations Coordinator Position Summary We are seeking a high-energy, solutions-driven Executive Assistant and Operations Coordinator to serve as the right hand to the Director of Nursing (DON) while leading front desk operations. This role is ideal for someone who thrive", "summaryDescription" : "Executive Assistant & Operations Coordinator at Hospitality Health ER. Skills: Executive assistance, Operations coordination. Serve as right hand to Director of Nursing. Lead front desk operations", "createdAt" : "2026-06-14T00:49:23.098", "lastUpdated" : "2026-06-15T07:48:22.334", "ingestTimestamp" : "2026-06-14T00:49:23.098", "mongoId" : "69c909709bc74574cbb0a9d3", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 52000, "salaryAnnualMax" : 78000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Solutions-driven", "Executive assistance", "Operations coordination", "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement", "Healthcare operations", "Hospitality industry" ], "skillCount" : 11, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "_score" : 428.32892, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.85 }, { "id" : "6a305cfdf292fd229cf644cc", "title" : "Operations Assistant", "company" : "Silfab Solar", "industry" : "Renewables And Environment", "salary" : { "min" : 42500.0, "max" : 57500.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline data for an Entry-level Operations Assistant in Fort Mill, United States, adjusted for the manufacturing industry and company size." }, "location" : "Fort Mill, South Carolina, United States", "locations" : [ "Fort Mill", "South Carolina", "United States" ], "timestamp" : "2026-06-16T08:34:20.862", "fingerprint" : "69a444b7624552b01bf6a81d4184b492b1c6435d3e77a60c84af42ee9ee6a37c", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/SilfabSolar/744000132192807-operations-assistant-", "externalId" : "744000132192807", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Fort Mill", "state" : "South Carolina", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "35.0073697,-80.9450759" } ], "locationText" : "Fort Mill, South Carolina, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "entry", "technicalSkills" : "Microsoft Office, Excel", "professionalSkills" : [ "Document control", "Data management", "KPI reporting", "Operational support", "Record keeping", "Training matrix management", "Budget approval", "Invoice approval", "Purchasing activities", "Blanket orders", "Schedule creation", "Schedule distribution", "Management reporting" ], "hardSkillsList" : [ "Typing", "Data entry" ], "hardSkills" : [ { "name" : "Typing", "level" : "intermediate" }, { "name" : "Data entry", "level" : "intermediate" } ], "majorSkills" : "Document control, Data management, Operational support", "majorSkillsList" : [ "Document control", "Data management", "Operational support" ], "coreResponsibilities" : "Coordinate document control activities, Input document data into registers, Generate document control reports, Type site documents, Follow up on site needs, Provide controlled copies of documents, Maintain records of approved documents, Maintain documents in safe custody, Maintain files and control logs, Collect and maintain quality check sheets, Collect and maintain process worksheets, Collect and maintain production worksheets, Maintain maintenance database, Maintain Health & Safety meeting minutes, Update Health & Safety open items, Maintain operations training matrix, Generate daily attendance reports, Generate weekly attendance reports, Record supervisor responses for absenteeism, Generate Ops review open-issues list, Follow up on open items, Maintain operations rosters, Update employee list, Monitor employee performance review dates, Monitor performance review completions, Follow up with Supervisor on reviews, Coordinate activities between facilities, Assist with ISO audit reviews, Facilitate Production team purchasing, Monitor facilities budgets, Create production schedules, Distribute production schedules, Report weekly KPIs, Generate ad hoc reports, Visualize data for reports, Perform other management tasks", "teamCollaboration" : "Cross-functional team members; Production and Management team; Management teams", "projectManagementSkills" : [ "Manage small projects" ], "domainKnowledge" : "Solar energy; Renewable energy; PV cells; Manufacturing technology", "domainList" : [ "solar-energy", "renewable-energy", "pv-cells", "manufacturing-technology" ], "domainSpecificKnowledge" : [ "Solar energy", "Renewable energy", "PV cells", "Manufacturing technology" ], "toolProficiency" : [ "Microsoft Office", "Excel" ], "documentationSkills" : "Technical documents; Drawings; Commercial correspondence", "continuousLearning" : "Tuition Reimbursement Program", "problemSolvingSkills" : "Problem solving capability", "specialRequirements" : "Lift up to 25 pounds, Stationary position for 8+ hours, Move throughout production floor, Operate equipment, Perform manual tasks, Work in manufacturing environment, Wear PPE, Exposure to noise, Temperature variation", "qualificationsBasic" : "1 year of experience in manufacturing environment, Related administrative experience", "qualificationsPreferred" : "Bachelor's Degree in a relevant field or equivalent work experience", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Making a difference in the world by reducing carbon emissions and improving access to clean energy with every module we make. Our purpose is to make a difference in the world by reducing carbon emissions and improving access to clean energy with every module we make. At Silfab Solar, the energy of our people is the power behind our success. Our employees actively shape the solar innovations of tomorrow, while adhering to the highest ethical operating standards and promoting a respectful and safe workplace for our diverse workforce. Our state-of-the art facilities in the US and Canada engineer and design the latest generation of solar products and utilize advanced manufacturing technology to produce high-efficiency PV cells and modules intended to outperform the market. As a profitable and rapidly expanding company in one of the fastest-growing sectors in the renewable energy industry, Silfab provides you with an incredible opportunity to build your career and contribute to a sustainable future. We are committed to investing in our employees, providing a dynamic and supportive environment for learning and professional growth. We offer competitive pay, generous benefits, and opportunities for advancement, but more importantly, we offer you the ability to make a real difference in the world. Together we can create a brighter, cleaner future for generations to come. Summary of Position The Operations Assistant is responsible for coordinating various activities related to document control, data management, KPI reporting and operational support. As an Operations Assistant, attention to detail and organizational skills will ensure the accuracy and up-to-date status of technical documents, drawings, and commercial correspondence. The Operations Assistant will be responsible for inputting document data into standard registers, generating control reports, and assisting with site document typing and follow-up. Their role also includes maintaining controlled copies of approved documents and drawings, ensuring easy traceability and safe custody. Essential Duties and Responsibilities * Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence. * Input document data into the standard registers and formats ensuring that the information is accurate and up to date. * Generate the various documents and control reports as required. * Typing of site documents and follow up of all the site needs. * Ensure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors, and suppliers as applicable. * Maintain updated records of all approved documents and drawings and their distribution clearly. * Maintain the documents and drawings in the Document Control folder under safe custody without any damage or deterioration with easy traceability. * Maintain the files and control logs as required by the project. * Collect and maintain historical records of all quality-related in-process check sheets, process-related work sheets, and production-related work sheets in a system that allows for easy document retrieval. * Help maintain and manage maintenance database. * Maintain Health & Safety committee meeting minutes and open items list, updating as required. * Maintain operations training matrix. * Generate daily and weekly attendance reports, recording responses from supervisors to justify absenteeism or lateness. * Generate Ops review open-issues list and follow up on open items with appropriate owners. * Maintains and updates operations rosters (employee list) * Monitors employee performance review dates and completions and follows up with Supervisor as needed. * Works with Production and Management team to coordinate activities between multiple Washington facilities * Washington Document control ISO administrator assisting with Audit reviews * Facilitates Production team purchasing activities & blanket orders, monitoring facilities budgets approving invoices, admin for Fastenal machine access. * Creating, maintaining, and distributing schedules for production: Pittman/3-shift for Washington Facilities. * Working with Management teams for Washington facilities on weekly management reporting of KPI’s. * Ad hoc reporting & visualization of data for KPI and management reports. * Performs any other tasks deemed necessary by management. ## Qualifications Skills * Exceptional organizational and time management skills * Team-oriented individual with excellent interpersonal and communication skills * Demonstrated ability to work effectively with cross-functional team members. * Proficient in Microsoft Office, with strong skills in Excel Traits * Problem solving capability. * High degree of attention to detail, precision and follow through. * Be able to conceive and manage small projects. Education and/or Experience * Bachelor’s Degree in a relevant field or equivalent work experience * Minimum 1 year of experience in a manufacturing environment * Related administrative experience preferred Physical Requirements * Must be able to lift and move materials up to 25 pounds independently and participate in team lifts of approximately 60 pounds as required for essential production tasks. * Must be able to remain in a stationary position or move throughout the production floor for extended periods (for the duration of the shift up to 8+ hours per shift). * Must be able to operate, position, adjust, or move equipment, tools, or materials necessary for production processes. * Capable of performing consistent, manual production tasks over long shifts. * Must be able to work in typical manufacturing environmental conditions, including areas requiring PPE, exposure to noise, and temperature variation. * Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. ## Additional Information Compensation and Benefits * Paid Time Off (vacation, sick, and holiday) * 401(k) Retirement Plan * Medical/Dental/Vision Insurance Plans * Health Savings Account option * Supplemental/Voluntary Insurance Plans * Employee Assistance Program * Tuition Reimbursement Program * Employee Recognition Programs * Employee PV Panel Purchase Program", "summaryDescription" : "Operations Assistant at Silfab Solar. Skills: Document control, Data management, Operational support. Coordinate document control activities. Input document data into registers", "postedDate" : "2026-06-15T12:53:47.000", "createdAt" : "2026-06-16T00:03:17.934", "lastUpdated" : "2026-06-16T08:34:20.862", "ingestTimestamp" : "2026-06-16T00:03:17.934", "mongoId" : "6a305cfdf292fd229cf644cc", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 42500, "salaryAnnualMax" : 57500, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Typing", "Data entry", "Document control", "Data management", "Operational support", "KPI reporting", "Record keeping", "Training matrix management", "Budget approval", "Invoice approval", "Purchasing activities", "Blanket orders", "Schedule creation", "Schedule distribution", "Management reporting", "Manage small projects", "Solar energy", "Renewable energy", "PV cells", "Manufacturing technology", "Microsoft Office", "Excel" ], "skillCount" : 22, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 1.0, "_score" : 426.0535, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Manufacturing", "llmIndustryConfidence" : 0.95 }, { "id" : "6a305b97f292fd229cf5f105", "title" : "Operations Assistant", "company" : "Silfab Solar", "industry" : "Renewables And Environment", "salary" : { "min" : 42500.0, "max" : 57500.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline data for an Entry-level Operations Assistant in Fort Mill, United States, adjusted for the manufacturing industry and company size." }, "location" : "Fort Mill, South Carolina, United States", "locations" : [ "Fort Mill", "South Carolina", "United States" ], "timestamp" : "2026-06-16T08:51:31.004", "fingerprint" : "1ee85d1342b21ad3e53df9d7f3e218e753cf27c10f27196f657448a9e4579809", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/SilfabSolar/744000132192807-operations-assistant-", "externalId" : "744000132192807", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Fort Mill", "state" : "South Carolina", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "35.0073697,-80.9450759" } ], "locationText" : "Fort Mill, South Carolina, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "entry", "technicalSkills" : "Microsoft Office, Excel", "majorSkills" : "Document control, Data management, KPI reporting", "majorSkillsList" : [ "Document control", "Data management", "KPI reporting" ], "coreResponsibilities" : "Coordinate document control activities, Input document data into registers, Generate document control reports, Type site documents, Follow up on site needs, Provide controlled copies of documents, Maintain records of approved documents, Maintain documents in safe custody, Maintain files and control logs, Collect and maintain quality check sheets, Maintain maintenance database, Maintain Health & Safety meeting minutes, Update open items list, Maintain operations training matrix, Generate attendance reports, Justify absenteeism or lateness, Generate Ops review open-issues list, Follow up on open items, Maintain operations rosters, Monitor employee performance review dates, Follow up with Supervisor, Coordinate activities between facilities, Assist with Audit reviews, Facilitate Production purchasing activities, Monitor facilities budgets, Approve invoices, Admin for Fastenal machine access, Create production schedules, Distribute production schedules, Report weekly KPIs, Generate ad hoc reports, Visualize data for reports, Perform other tasks as necessary", "teamCollaboration" : "Cross-functional team members; Production and Management team; Management teams", "domainKnowledge" : "Solar energy; Renewable energy", "domainList" : [ "solar-energy", "renewable-energy" ], "domainSpecificKnowledge" : [ "Solar energy", "Renewable energy" ], "toolProficiency" : [ "Microsoft Office", "Excel" ], "continuousLearning" : "Tuition Reimbursement Program", "problemSolvingSkills" : "Problem solving capability", "specialRequirements" : "Lift and move up to 25 pounds, Team lifts of 60 pounds, Remain stationary for extended periods, Move throughout production floor, Operate production equipment, Perform manual production tasks, Work in manufacturing environment, Use PPE, Exposure to noise, Temperature variation", "qualificationsBasic" : "1 year of experience in manufacturing environment, Related administrative experience", "qualificationsPreferred" : "Bachelor's Degree in a relevant field or equivalent work experience", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Making a difference in the world by reducing carbon emissions and improving access to clean energy with every module we make. Our purpose is to make a difference in the world by reducing carbon emissions and improving access to clean energy with every module we make. At Silfab Solar, the energy of our people is the power behind our success. Our employees actively shape the solar innovations of tomorrow, while adhering to the highest ethical operating standards and promoting a respectful and safe workplace for our diverse workforce. Our state-of-the art facilities in the US and Canada engineer and design the latest generation of solar products and utilize advanced manufacturing technology to produce high-efficiency PV cells and modules intended to outperform the market. As a profitable and rapidly expanding company in one of the fastest-growing sectors in the renewable energy industry, Silfab provides you with an incredible opportunity to build your career and contribute to a sustainable future. We are committed to investing in our employees, providing a dynamic and supportive environment for learning and professional growth. We offer competitive pay, generous benefits, and opportunities for advancement, but more importantly, we offer you the ability to make a real difference in the world. Together we can create a brighter, cleaner future for generations to come. Summary of Position The Operations Assistant is responsible for coordinating various activities related to document control, data management, KPI reporting and operational support. As an Operations Assistant, attention to detail and organizational skills will ensure the accuracy and up-to-date status of technical documents, drawings, and commercial correspondence. The Operations Assistant will be responsible for inputting document data into standard registers, generating control reports, and assisting with site document typing and follow-up. Their role also includes maintaining controlled copies of approved documents and drawings, ensuring easy traceability and safe custody. Essential Duties and Responsibilities * Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence. * Input document data into the standard registers and formats ensuring that the information is accurate and up to date. * Generate the various documents and control reports as required. * Typing of site documents and follow up of all the site needs. * Ensure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors, and suppliers as applicable. * Maintain updated records of all approved documents and drawings and their distribution clearly. * Maintain the documents and drawings in the Document Control folder under safe custody without any damage or deterioration with easy traceability. * Maintain the files and control logs as required by the project. * Collect and maintain historical records of all quality-related in-process check sheets, process-related work sheets, and production-related work sheets in a system that allows for easy document retrieval. * Help maintain and manage maintenance database. * Maintain Health & Safety committee meeting minutes and open items list, updating as required. * Maintain operations training matrix. * Generate daily and weekly attendance reports, recording responses from supervisors to justify absenteeism or lateness. * Generate Ops review open-issues list and follow up on open items with appropriate owners. * Maintains and updates operations rosters (employee list) * Monitors employee performance review dates and completions and follows up with Supervisor as needed. * Works with Production and Management team to coordinate activities between multiple Washington facilities * Washington Document control ISO administrator assisting with Audit reviews * Facilitates Production team purchasing activities & blanket orders, monitoring facilities budgets approving invoices, admin for Fastenal machine access. * Creating, maintaining, and distributing schedules for production: Pittman/3-shift for Washington Facilities. * Working with Management teams for Washington facilities on weekly management reporting of KPI’s. * Ad hoc reporting & visualization of data for KPI and management reports. * Performs any other tasks deemed necessary by management. ## Qualifications Skills * Exceptional organizational and time management skills * Team-oriented individual with excellent interpersonal and communication skills * Demonstrated ability to work effectively with cross-functional team members. * Proficient in Microsoft Office, with strong skills in Excel Traits * Problem solving capability. * High degree of attention to detail, precision and follow through. * Be able to conceive and manage small projects. Education and/or Experience * Bachelor’s Degree in a relevant field or equivalent work experience * Minimum 1 year of experience in a manufacturing environment * Related administrative experience preferred Physical Requirements * Must be able to lift and move materials up to 25 pounds independently and participate in team lifts of approximately 60 pounds as required for essential production tasks. * Must be able to remain in a stationary position or move throughout the production floor for extended periods (for the duration of the shift up to 8+ hours per shift). * Must be able to operate, position, adjust, or move equipment, tools, or materials necessary for production processes. * Capable of performing consistent, manual production tasks over long shifts. * Must be able to work in typical manufacturing environmental conditions, including areas requiring PPE, exposure to noise, and temperature variation. * Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. ## Additional Information Compensation and Benefits * Paid Time Off (vacation, sick, and holiday) * 401(k) Retirement Plan * Medical/Dental/Vision Insurance Plans * Health Savings Account option * Supplemental/Voluntary Insurance Plans * Employee Assistance Program * Tuition Reimbursement Program * Employee Recognition Programs * Employee PV Panel Purchase Program", "summaryDescription" : "Operations Assistant at Silfab Solar. Skills: Document control, Data management, KPI reporting. Coordinate document control activities. Input document data into registers", "postedDate" : "2026-06-15T12:53:47.000", "createdAt" : "2026-06-15T23:59:05.535", "lastUpdated" : "2026-06-16T08:51:31.004", "ingestTimestamp" : "2026-06-15T23:59:05.535", "mongoId" : "6a305b97f292fd229cf5f105", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 42500, "salaryAnnualMax" : 57500, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Document control", "Data management", "KPI reporting", "Solar energy", "Renewable energy", "Microsoft Office", "Excel" ], "skillCount" : 7, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 1.0, "_score" : 426.0535, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Manufacturing", "llmIndustryConfidence" : 0.95 }, { "id" : "68e6b1d470f0b99d58d667a6", "title" : "Executive Assistant", "company" : "Amazon.com Services LLC", "industry" : "Administrative Support, no business category", "salary" : { "min" : 66800.0, "max" : 142800.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Bellevue, Washington, USA", "locations" : [ "Bellevue, Washington, USA" ], "timestamp" : "2026-06-16T02:01:44.316", "fingerprint" : "8a2daa6a1f2923afc6952a59dc86165978840733e59e5f6042fc6cee30691f47", "source" : "amazon", "language" : "en", "applyUrl" : "https://account.amazon.com/jobs/3102337/apply", "externalId" : "8b1b7599-1bf6-42e3-b314-cde2ef34d375", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Bellevue", "state" : "Washington", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "47.6144219,-122.1923370" } ], "locationText" : "Bellevue, Washington, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "High school or equivalent diploma", "experienceMinYears" : 3, "experienceMaxYears" : 10, "experienceLevel" : "Senior", "coreResponsibilities" : "Provide administrative support, Manage calendars, Coordinate meetings, Arrange travel, Prepare reports, Handle expense reports, Assist with projects", "qualificationsBasic" : "High school or equivalent diploma, 3+ years of experience", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "The Worldwide Amazon Stores organization is looking for an Executive Assistant who wants to work in a fast-paced, exciting, and growing organization. We are looking for someone to support two Directors on our WW External Fulfillment team in Bellevue, Washington. This team oversees fulfillment channels managed by sellers and plays a critical role in driving Amazon’s fly wheel. The ideal candidate will be an experienced Administrative Professional who has worked in a global work environment and has successfully been able to deliver on complex initiatives autonomously. They will be a proactive, detail oriented and experienced planner with the demonstrated ability to communicate and respond effectively- while maintaining flexibility, a sense of humor, and most importantly grace under pressure within in a fast-paced, goal-focused, and highly distributed team work environment. Finally, the ideal candidate will be someone who wants to build a deep, trusting, and long-term partnership with the Directors; and is excited about the opportunity to build and scale a high functioning global organization. Over time they will have the opportunity to make a wide range of unsupervised decisions to drive the organization into new heights and be a key facilitator in driving overall organization productivity, efficiency, atmosphere and good-will. Key job responsibilities Key job responsibilities Complex calendar management; meeting organization; travel coordination; expense reconciliation Streamline internal and external communications to maximize team productivity; track and help drive completion of key leadership deliverables; ensure effective dissemination of information from central teams; manage and maintain confidential SharePoint sites; plan team events Have fun at work and help others do the same! Basic Qualifications: - 5+ years of senior level leadership support, or 3+ years of Amazon experience - High school or equivalent diploma - Experience with Microsoft Office products and applications Preferred Qualifications: - Experience leading process improvements - Experience in a fast-paced, high-tech company - Experience designing processes to maximize efficiency Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status. Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner. Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $66,800/year in our lowest geographic market up to $142,800/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit https://www.aboutamazon.com/workplace/employee-benefits . This position will remain posted until filled. Applicants should apply via our internal or external career site.", "summaryDescription" : "Executive Assistant at Amazon.com Services LLC. Provide administrative support. Manage calendars", "postedDate" : "2026-06-14T20:30:23.636", "createdAt" : "2026-06-14T20:30:23.636", "lastUpdated" : "2026-06-16T02:01:44.316", "ingestTimestamp" : "2026-06-14T20:30:23.636", "mongoId" : "68e6b1d470f0b99d58d667a6", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "sourceUrl" : "https://account.amazon.com/jobs/3102337/apply", "salaryAnnualMin" : 66800, "salaryAnnualMax" : 142800, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Senior", "dataQualityScore" : 0.8888889, "_score" : 425.67215, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "E-Commerce", "llmIndustryConfidence" : 0.95 }, { "id" : "6a3050b4f292fd229cef4190", "title" : "Sales Operations Executive", "company" : "Quantum", "industry" : "Commercial", "salary" : { "min" : 35000.0, "max" : 45000.0, "currency" : "GBP", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Entry level Sales Operations Executive in London, United Kingdom, adjusted for the technology industry and company size." }, "location" : "London (hybrid)", "locations" : [ "London (hybrid)" ], "timestamp" : "2026-06-16T10:37:41.891", "fingerprint" : "eaaea8d6a4fa8db8282b17df79f32b09729119d07f46db29b942b226fd852777", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/quantum/5e6d5a10-2291-423d-a176-f069465b712d/application", "externalId" : "5e6d5a10-2291-423d-a176-f069465b712d", "industryFunction" : { }, "structuredLocations" : [ { "city" : "London", "country" : "United Kingdom", "continent" : "eu", "source" : "llm", "workMode" : "hybrid", "geo" : "51.5074456,-0.1277653" } ], "locationText" : "London, United Kingdom", "employmentType" : "FULL_TIME", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Operational metrics", "Resource planning", "Continuous improvement" ], "hardSkillsList" : [ "Spreadsheet management" ], "hardSkills" : [ { "name" : "Spreadsheet management", "level" : "intermediate" } ], "majorSkills" : "Sales operations, Merchant management, Quality assurance", "majorSkillsList" : [ "Sales operations", "Merchant management", "Quality assurance" ], "coreResponsibilities" : "Keep merchant information accurate and up-to-date, Reflect any commercial change quickly and correctly, Bring new merchants onto the platform, Manage the setup from start to finish, Check everything works before they go live, Review merchant deals and pages regularly, Confirm they display and function correctly, Flag anything that needs fixing, Keep placements current and aligned to business needs, Keep shared account credentials organised, Ensure right people have access, Keep Commercial, BI and Operations aligned, Spot repetitive tasks worth automating, Reduce day-to-day errors", "teamCollaboration" : "Collaborate with different teams; Connect Commercial, BI and Operations", "domainKnowledge" : "Affiliate marketing; Digital comparison service; Commercial operation", "domainList" : [ "affiliate-marketing", "digital-comparison-service", "commercial-operation" ], "domainSpecificKnowledge" : [ "Affiliate marketing", "Digital comparison service", "Commercial operation" ], "communicationSkills" : "Written English; Verbal English", "continuousLearning" : "Market-leading training programme; Training and mentorship", "problemSolvingSkills" : "Problem-solving", "qualificationsBasic" : "Keep merchant data accurate, Bring new merchants live, Make sure every deal and page is working, Own merchant records, Support merchant onboarding, Run quality checks, Maintain content, pages and access, Connect teams and improve processes, Comfortable working with spreadsheets, Picking up new tools and systems quickly, Good communicator, Happy to collaborate with different teams, Flag issues when they spot them, Eager to learn, Proactive in taking ownership of tasks, Methodical in your approach, Like to follow a process, Spot inconsistencies, See tasks through to completion, Thrive when working as part of a team, Comfortable in a fast-paced environment, Excellent written and verbal English skills, No ego", "remoteFriendly" : true, "workSiteFlexibility" : "Hybrid", "rawDescription" : "Our Company At Quantum, we connect global brands with high-intent consumers. We turn intent into action and complexity into clarity. Our Mission is clear, to help smarter, faster buying decisions. Our vision, to be the world’s most used digital comparison service, delivering value and simplicity to millions. We drive growth through data-driven affiliate marketing built for performance from day one. Every campaign is measurable, optimised in real time, and designed to scale. With in-house tech, full-stack analytics, and a compliance-first mindset, we give our partners an edge. We drive confident decisions and growth in regulated and high-growth sectors. We’ve helped ambitious brands grow faster, smarter, and globally. The role Our Sales Operations team is growing! We’re looking for a well organised and detail-oriented Sales Operations Executive to join our team in London. In this role you will keep our merchant data accurate, bring new merchants live, and make sure every deal and page is working as it should, with real ownership from day one and a clear view of how the whole commercial operation runs. Key responsibilities - Own merchant records: keep merchant information accurate and up-to-date across our internal systems, reflecting any commercial change quickly and correctly. - Support merchant onboarding: bring new merchants onto the platform, manage the setup from start to finish, and check everything works before they go live. - Run quality checks: review merchant deals and pages regularly to confirm they display and function correctly, and flag anything that needs fixing. - Maintain content, pages and access: keep placements current and aligned to business needs, and keep shared account credentials organised so the right people have access at the right time. - Connect teams and improve processes: keep Commercial, BI and Operations aligned, and spot repetitive tasks worth automating to reduce day-to-day errors. About you - Strong attention to detail and takes pride in keeping information accurate and well-organised. - Comfortable working with spreadsheets and picking up new tools and systems quickly. - A good communicator who is happy to collaborate with different teams and flag issues when they spot them. - Eager to learn and proactive in taking ownership of tasks without needing to be chased. - Methodical in your approach, you like to follow a process, spot inconsistencies, and see tasks through to completion. - You thrive when working as part of a team - Comfortable in a fast-paced environment - Have excellent written and verbal English skills - Last but not least, you’ll have no ego! What you’ll Gain - Hands-on experience in sales operations and commercial processes. - A broad understanding of merchant management, from onboarding through to quality assurance. - Development in attention to detail, problem-solving, and cross-team communication. - Training and mentorship from experienced commercial and operations professionals What You’ll Get - Private Health Care (Bupa) - Hybrid Working (3 days in office) - Travel Insurance - Competitive Base Salary - Company Bonus Scheme - Paid for AI Subscription (Claude / ChatGPT / Gemini) - Market-Leading Training Programme - Recognition & Reward Scheme - Annual Company Conference - Regular Happy Hours & Team Lunches - Free Coffee, Drinks & Snacks What’s the next step? Our hiring process ensures we're recruiting the right people for the role. We ensure that people are as suitable for us as we are for them. If you like the sound of what we're all about at Quantum and want to join a team where you can make an impact, please apply or contact us at careers@quantum.media.", "summaryDescription" : "Sales Operations Executive at Quantum. Skills: Sales operations, Merchant management, Quality assurance. Keep merchant information accurate and up-to-date. Reflect any commercial change quickly and correctly", "createdAt" : "2026-06-16T00:27:43.006", "lastUpdated" : "2026-06-16T10:37:41.891", "ingestTimestamp" : "2026-06-16T00:27:43.006", "mongoId" : "6a3050b4f292fd229cef4190", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "30k-50k", "hasSalary" : false, "allSkills" : [ "Spreadsheet management", "Sales operations", "Merchant management", "Quality assurance", "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Operational metrics", "Resource planning", "Continuous improvement", "Affiliate marketing", "Digital comparison service", "Commercial operation" ], "skillCount" : 14, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.7777778, "_score" : 425.2749, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a306c36f292fd229cfd33ef", "title" : "Operations Executive - Scripts", "company" : "Evelyn Partners", "industry" : "Financial Services", "salary" : { "min" : 65000.0, "max" : 95000.0, "currency" : "GBP", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Operations Executive roles in Leeds, adjusted for mid-seniority and financial services industry." }, "location" : "Leeds, England, United Kingdom", "locations" : [ "Leeds", "England", "United Kingdom" ], "certifications" : [ "CISI Investment Operations Certificate" ], "timestamp" : "2026-06-16T10:09:39.489", "fingerprint" : "dd1092aa35ed1e5b7a33fbd79919b11e7e24d2f08a0c6a8180e1245d61c23ae5", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/EvelynPartners/744000132246879-operations-executive-scripts-", "externalId" : "744000132246879", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Leeds", "state" : "England", "country" : "United Kingdom", "continent" : "eu", "source" : "llm", "workMode" : "hybrid", "geo" : "53.7974185,-1.5437941" } ], "locationText" : "Leeds, England, United Kingdom", "employmentType" : "FULL_TIME", "experienceMinYears" : 2, "experienceMaxYears" : 5, "experienceLevel" : "mid", "professionalSkills" : [ "Policy information delivery", "Report script generation", "Valuation data acquisition" ], "hardSkillsList" : [ "Data accuracy", "Remedial action identification" ], "hardSkills" : [ { "name" : "Data accuracy", "level" : "intermediate" }, { "name" : "Remedial action identification", "level" : "intermediate" } ], "majorSkills" : "Operational support, Third party liaison, Client policy information", "majorSkillsList" : [ "Operational support", "Third party liaison", "Client policy information" ], "coreResponsibilities" : "Ensure operational deliverables actioned on time, Meet SLAs, Meet agreed quality standards, Meet regulatory requirements, Meet company requirements, Provide excellent telephone-based service, Develop and maintain effective relationships, Contact product providers, Liaise with third parties, Obtain accurate policy information, Complete script templates, Update Xplan, Complete project related activities, Complete general tasks, Assess client file documents, Identify remedial actions, Correct remedial actions", "teamCollaboration" : "Relationships with colleagues; Relationships with clients; Relationships with third parties", "domainKnowledge" : "Financial services industry; Financial services product knowledge", "domainList" : [ "financial-services-industry", "financial-services-product-knowledge" ], "domainSpecificKnowledge" : [ "Financial services industry", "Financial services product knowledge" ], "toolProficiency" : [ "Microsoft Office", "Xplan" ], "communicationSkills" : "Verbal communication; Written communication", "continuousLearning" : "Further development opportunities; Undertake relevant examinations", "problemSolvingSkills" : "Identifying remedial actions; Correcting remedial actions", "outcomesObjectives" : "Deliver third party client policy information accurately; Deliver within SLAs", "qualificationsBasic" : "Previous experience responding to queries, Excellent organisation and prioritisation, Ability to work independently and within a team, Proficient IT skills in core Microsoft Office systems, Excellent verbal and written communication skills, An eye for detail, A professional telephone manner", "qualificationsPreferred" : "Operational experience within financial services industry, Financial services product knowledge, Desire for further development, Undertake relevant examinations, Excellent standard of education to include Maths and English, Relevant professional qualifications", "remoteFriendly" : false, "workSiteFlexibility" : "Hybrid", "rawDescription" : "Evelyn Partners is a UK leader in wealth management, providing personalised, expert investment management and financial planning advice to support clients in embracing what’s next. Our success hinges on our people and that’s our secret for longevity. We are a team of passionate professionals and everything we do is guided by our purpose – placing the power of good advice into more hands, we go further to understand the needs of our clients and what matters most to them. We’re here to help them make significant decisions with confidence, provide strong foundations for the future and guide them towards their goals. What will you be doing? We’re seeking a talented individual to join our team in Leeds, which is responsible for providing a first-class support function to the financial planning teams nationwide by way of delivering third party client policy information in an agreed format, both accurately and within SLAs. We offer hybrid working, a positive working environment you can thrive in and opportunities to further develop your career. As Operations Executive - Scripts, your responsibilities will include among others: * Ensure all Operational deliverables are actioned on time in accordance with SLAs, agreed quality standards, regulatory and company requirements * Provide an excellent telephone-based service while developing and maintaining effective relationships with colleagues, clients and third parties * Contact and liaise with relevant product providers/third parties to obtain accurate policy information for report scripts and valuations * Accurate completion of script templates and Xplan updates * Complete project related activities or general tasks as instructed by the Manager or Head of Operations, Leeds and follow through to completion, dealing with any queries that arise from these activities * Assess client file documents in accordance with compliance requirements, identifying and correcting remedial actions as required ## Qualifications To be successful in this role, you should: * Have previous experience responding to queries from both internal and external parties, providing a high level of customer service * Excellent organisation and prioritisation skills; with the ability to work independently and within a team * Proficient IT skills in core Microsoft Office systems * Excellent verbal and written communication skills with an eye for detail * A professional telephone manner Desired: * Operational experience within the financial services industry is desired but not essential * Financial services product knowledge with a desire for further development and to undertake relevant examinations * Excellent standard of education to include Maths and English * Relevant professional qualifications e.g. CISI Investment Operations Certificate desirable but not essential ## Additional Information As a colleague here at Evelyn Partners, you will have access to benefits that include: * Competitive salary * Private medical insurance * Life assurance * Pension contribution * Hybrid working model (role dependant) * Generous holiday package * Option to purchase additional holiday * Shared parental leave We are proud to value the differences that a diverse workforce brings, representative of society and our clients. At Evelyn Partners we have a wide range of highly active employee resource groups and we're delivering multiple diversity, equity and inclusion initiatives across the organisation. It is our commitment to provide a workspace where all colleagues, regardless of identity, background, or circumstance, feel respected as individuals and feel that they can achieve their full potential and work in a safe, supportive, and inclusive environment. We are happy to make any reasonable adjustments to accommodate for your needs throughout the application process. Please let your Recruiter know.", "summaryDescription" : "Operations Executive - Scripts at Evelyn Partners. Skills: Operational support, Third party liaison, Client policy information. Ensure operational deliverables actioned on time. Meet SLAs", "postedDate" : "2026-06-15T16:40:26.000", "createdAt" : "2026-06-16T00:27:31.652", "lastUpdated" : "2026-06-16T10:09:39.489", "ingestTimestamp" : "2026-06-16T00:27:31.652", "mongoId" : "6a306c36f292fd229cfd33ef", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "50k-75k", "hasSalary" : false, "allSkills" : [ "Data accuracy", "Remedial action identification", "Operational support", "Third party liaison", "Client policy information", "Policy information delivery", "Report script generation", "Valuation data acquisition", "Financial services industry", "Financial services product knowledge", "CISI Investment Operations Certificate", "Microsoft Office", "Xplan" ], "skillCount" : 13, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 1.0, "_score" : 422.15594, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Financial Services", "llmIndustryConfidence" : 0.95 }, { "id" : "6a3051f1f292fd229cf095c1", "title" : "Project Operations Executive", "company" : "Adelphi Real World", "industry" : "Consulting", "salary" : { "min" : 28500.0, "max" : 37500.0, "currency" : "GBP", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Junior Project Operations Executive in Bollington, United Kingdom, adjusted for the healthcare industry and company size." }, "location" : "Bollington, England, United Kingdom", "locations" : [ "Bollington", "England", "United Kingdom" ], "timestamp" : "2026-06-16T07:42:28.697", "fingerprint" : "bbb006a16dbb78046aed4837f75c7817801d07712f73c0635adf1a0b3b043733", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/adelphirealworld/jobs/5261963008", "externalId" : "5261963008", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Bollington", "state" : "England", "country" : "United Kingdom", "continent" : "eu", "source" : "llm", "workMode" : "onsite", "geo" : "53.2934800,-2.1107855" } ], "locationText" : "Bollington, England, United Kingdom", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement", "Research techniques" ], "hardSkillsList" : [ "Data collection", "Ethical approval", "Translation queries", "Fieldwork monitoring", "Timeline tracking", "Deadline management", "Process control", "Questionnaire review", "Status reporting" ], "hardSkills" : [ { "name" : "Data collection", "level" : "intermediate" }, { "name" : "Ethical approval", "level" : "intermediate" }, { "name" : "Translation queries", "level" : "intermediate" }, { "name" : "Fieldwork monitoring", "level" : "intermediate" }, { "name" : "Timeline tracking", "level" : "intermediate" }, { "name" : "Deadline management", "level" : "intermediate" }, { "name" : "Process control", "level" : "intermediate" }, { "name" : "Questionnaire review", "level" : "intermediate" }, { "name" : "Status reporting", "level" : "intermediate" } ], "majorSkills" : "Process management, Cross-functional coordination, Vendor management, Stakeholder management", "majorSkillsList" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management" ], "coreResponsibilities" : "Create tracking systems, Create logging systems, Support ethical approval applications, Manage translation queries, Manage fieldwork data collection, Brief fieldwork agencies, Monitor fieldwork agency, Track project timelines, Track project deadlines, Maintain project logs, Maintain office logs, Control fieldwork processes, Review patient questionnaires, Report fieldwork status, Provide administrative support, Resolve fieldwork issues, Review DECs, Check codeframes, Check \"others\" reports, Check DECS, Export DECS", "teamCollaboration" : "Internal leads; Internal teams", "projectManagementSkills" : [ "Timeline management", "Deadline management" ], "domainKnowledge" : "Healthcare; Pharmaceutical industry; Real world data; Disease Specific Programmes; Research process; Research techniques", "domainList" : [ "healthcare", "pharmaceutical-industry", "real-world-data", "disease-specific-programmes", "research-process", "research-techniques" ], "domainSpecificKnowledge" : [ "Healthcare", "Pharmaceutical industry", "Real world data", "Disease Specific Programmes", "Research process", "Research techniques" ], "toolProficiency" : [ "PowerPoint", "Excel", "Word" ], "communicationSkills" : "Verbal communication; Written communication; Talk to international partners", "problemSolvingSkills" : "Resolve issues", "qualificationsBasic" : "2 years office experience, Manage multiple internal stakeholders, Basic PowerPoint, Basic Excel, Basic Word", "qualificationsPreferred" : "2+ years office experience", "rawDescription" : "Adelphi Real World – Project Operations Executive Who We Are Adelphi Real World is a global consultancy in healthcare. We collect and interrogate real world data to aid the pharmaceutical industry in understanding the management and treatment of specific diseases. This understanding informs the successful development of pipeline assets and the positioning of inline products. Real world data can also be used to leverage Health Outcomes / Economic argumentation through statistically validated publications. The Role This is a new role within ARW and requires the creation of various tracking/logging systems to support and manage ethical approval applications, translation queries, and the fieldwork data collection process (from initial fieldwork agency briefings to data completion) across multiple Disease Specific Programmes (DSPs). Gaining a good understanding of all stages within the research process and a basic knowledge of research techniques. The role may lead to the support of other operational aspects of the research process. Accountabilities: ETHICS AND TRANSLATIONS Acquire ethical approval for projects prior to fieldwork including form completion and internal checks To assist teams with fieldwork translation queries FIELDWORK AGENCY & IN-FIELD TASKS Arrange and manage “set-up meeting” with relevant fieldwork partners Daily monitoring and interaction with fieldwork partners Tracking project timelines and deadlines Maintaining various project and office logs Pro-actively manage & control day-to-day fieldwork processes Reviewing uploaded patient questionnaires to confirm these are completed correctly for processing Report fieldwork status to multiple internal leads & teams Providing ad hoc administrative support as needed Resolving issues to improve the long-term fieldwork process OTHER POTENTIAL RESPONSIBILITES Reviewing DECs* prior to fielding Checking codeframe’s Checking “others” report’s Checking/exporting DECS Key Skills: Proactive and highly self-motivating approach to work. A high level of interpersonal skills and working as a team player. Good organisational and time management skills. The ability to multi-task & manage numerous studies. Great communication skills both verbally and in written word. Confidence to talk to international fieldwork partners on the phone. Willing to have tough conversations with agencies and project teams throughout fieldwork when necessary. Experience: Preferably at least 2 years working in an office environment. Experience of managing multiple internal stakeholders. Basic PowerPoint, Excel, Word are essential Omnicom Health is committed to hiring and developing exceptional talent. We agree that talent is uniquely distributed, and we’re focused on developing inclusive teams that can bring the best solutions to everything we do. We strongly believe that celebrating what makes us different makes us better together. Join us—we look forward to getting to know you. We will process your personal data in accordance with our Recruitment Privacy Notice.", "summaryDescription" : "Project Operations Executive at Adelphi Real World. Skills: Process management, Cross-functional coordination, Vendor management, Stakeholder management. Create tracking systems. Create logging systems", "postedDate" : "2026-06-15T23:21:30.052", "createdAt" : "2026-06-15T23:21:30.052", "lastUpdated" : "2026-06-16T07:42:28.697", "ingestTimestamp" : "2026-06-15T23:21:30.052", "mongoId" : "6a3051f1f292fd229cf095c1", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "<30k", "hasSalary" : false, "allSkills" : [ "Data collection", "Ethical approval", "Translation queries", "Fieldwork monitoring", "Timeline tracking", "Deadline management", "Process control", "Questionnaire review", "Status reporting", "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement", "Research techniques", "Timeline management", "Healthcare", "Pharmaceutical industry", "Real world data", "Disease Specific Programmes", "Research process", "PowerPoint", "Excel", "Word" ], "skillCount" : 25, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Junior", "dataQualityScore" : 0.7777778, "_score" : 420.45734, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2ca01374d8ee00a09a136f", "title" : "Executive Assistant", "company" : "Hadrian", "industry" : "Go-To-Market (GTM)", "salary" : { "min" : 85000.0, "max" : 125000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Executive Assistant in Washington, United States, adjusted for senior seniority, full-time employment, and the manufacturing industry." }, "location" : "Washington D.C.", "locations" : [ "Washington D.C." ], "timestamp" : "2026-06-16T02:43:51.305", "fingerprint" : "f0a6b87d05a8ea34c04aae0e66c4a1e0a98ac5eceeacd3e6660ea8d7ea50c82b", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/hadrian-automation/b95f9031-fd94-4396-b4c5-68bdb05c3994/application", "externalId" : "b95f9031-fd94-4396-b4c5-68bdb05c3994", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Washington", "state" : "District of Columbia", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "38.8950982,-77.0363849" } ], "locationText" : "Washington, District of Columbia, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 5, "experienceMaxYears" : 7, "experienceLevel" : "Senior", "rawDescription" : "Hadrian - Manufacturing the Future Hadrian is building autonomous factories that help aerospace and defense companies manufacture rockets, satellites, jets, and ships up to 10x faster and up to 2x cheaper. By combining advanced software, robotics, and full-stack manufacturing, we are reinventing how America produces its most critical parts. We’re accelerating our mission with the launch of Factory 3 in Mesa, Arizona, a 290,000-square-foot facility creating 350 new jobs. We are expanding rapidly to support thousands of future hires, launching Hadrian Maritime to expand into naval production, and introducing a Factory-as-a-Service model that delivers complete systems instead of individual parts. Hadrian is backed by leading investors including T. Rowe Price, Lux Capital, Founders Fund, and Andreessen Horowitz, our fast-growing team is united around reindustrializing American manufacturing for the 21st century and beyond. We are seeking an exceptional Executive Assistant to support the Chief of Staff, External Affairs. This role requires a collaborative team player with strong judgment and attention to detail. You will be embedded in the daily operations of the Chief of Staff, supporting core business priorities while providing occasional personal support when needed. The role involves managing a complex scope of responsibilities while maintaining a calm and steady presence in a fast-paced environment. Experience on Capitol Hill or in a legislative environment preferred. What You’ll Do - Manage complex scheduling across internal and external stakeholders - Handle all travel logistics as needed for hybrid travel schedules and external offsites - Act as gatekeeper and facilitator: triaging incoming requests and communications - Prepare materials such as presentations, reports, and internal communications - Coordinate domestic and international travel logistics - Own internal meeting prep, agendas, and post-meeting follow-ups - Help organize and execute events for executive and external onsite meetings - Assist with personal tasks on occasion to support executive bandwidth - Take on special projects and process improvement initiatives that increase leadership productivity - Adapt quickly to shifting priorities and make judgment calls in ambiguous situations What We’re Looking For - 5–7+ years of experience supporting senior executives - High agency and self-starting; enthusiastic about tackling novel and evolving challenges - Exceptional organizational skills, attention to detail, and time management - Excellent judgment and discretion; comfortable handling sensitive and confidential materials - Skilled at anticipating needs before they arise and proactively solving problems - Strong sense of ownership and responsibility - Able to juggle multiple projects without letting anything slip through the cracks - Proficient with tools like Microsoft Office Suite, Confluence, and modern productivity software - Experience developing and managing document and records systems is a strong plus BENEFITS FOR FULL-TIME EMPLOYEES - Medical, dental, vision, and life insurance plans for employees - 401k - Relocation support may be provided for certain situations, based on business need. - Flexible vacation policy ITAR Requirements To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State. Learn more about the ITAR here https://www.pmddtc.state.gov/?id=ddtc_kb_article_page&sys_id=24d528fddbfc930044f9ff621f961987. Hadrian Is An Equal Opportunity Employer It is the Company’s policy to provide equal employment opportunity for all applicants and employees. The Company does not unlawfully discriminate on the basis of race inclusive of traits historically associated with race (including, but not limited to, hair texture and protective hairstyles, such as braids, locks and twists), color, religion, sex (including pregnancy, childbirth, or related medical conditions), gender identity, gender expression, transgender status, national origin (including, in California, possession of a drivers license), ancestry, citizenship, age, physical or mental disability, height or weight, medical condition, family care status, military or veteran status, marital status, domestic partner status, sexual orientation, genetic information, exercise of reproductive rights, any other basis protected by local, state, or federal laws, or any combination of the above characteristics. When necessary, the Company also makes reasonable accommodations for disabled candidates and employees, including for candidates or employees who are disabled by pregnancy, childbirth, or related medical conditions.", "summaryDescription" : "Executive Assistant at Hadrian", "createdAt" : "2026-06-14T20:12:13.415", "lastUpdated" : "2026-06-16T02:43:51.305", "ingestTimestamp" : "2026-06-14T20:12:13.415", "mongoId" : "6a2ca01374d8ee00a09a136f", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 85000, "salaryAnnualMax" : 125000, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Senior", "dataQualityScore" : 0.7777778, "_score" : 419.3546, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Manufacturing", "llmIndustryConfidence" : 0.95 }, { "id" : "6a3060eff292fd229cf94611", "title" : "Operations Executive - Scripts", "company" : "Evelyn Partners", "industry" : "Financial Services", "salary" : { "min" : 65000.0, "max" : 90000.0, "currency" : "GBP", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Operations Executive roles in Leeds, adjusted for mid-seniority and financial services industry in the UK." }, "location" : "Leeds, England, United Kingdom", "locations" : [ "Leeds", "England", "United Kingdom" ], "certifications" : [ "CISI Investment Operations Certificate" ], "timestamp" : "2026-06-16T11:23:52.942", "fingerprint" : "74c1cc6ad649538759f1345073468b17fa00222740d232b2d028ca0556876e1e", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/EvelynPartners/744000132246879-operations-executive-scripts-", "externalId" : "744000132246879", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Leeds", "state" : "England", "country" : "United Kingdom", "continent" : "eu", "source" : "llm", "workMode" : "hybrid", "geo" : "53.7974185,-1.5437941" } ], "locationText" : "Leeds, England, United Kingdom", "employmentType" : "FULL_TIME", "experienceMinYears" : 2, "experienceMaxYears" : 5, "experienceLevel" : "mid", "professionalSkills" : [ "Policy information delivery", "Report script generation", "Valuation data acquisition" ], "hardSkillsList" : [ "Script completion", "Xplan updates" ], "hardSkills" : [ { "name" : "Script completion", "level" : "intermediate" }, { "name" : "Xplan updates", "level" : "intermediate" } ], "majorSkills" : "Operational support, Third party liaison, Client policy information", "majorSkillsList" : [ "Operational support", "Third party liaison", "Client policy information" ], "coreResponsibilities" : "Ensure operational deliverables are actioned on time, Meet SLAs, quality standards, regulatory and company requirements, Provide excellent telephone-based service, Develop and maintain effective relationships, Contact and liaise with product providers, Obtain accurate policy information, Complete script templates, Update Xplan, Complete project related activities, Complete general tasks, Assess client file documents, Identify and correct remedial actions", "teamCollaboration" : "Relationships with colleagues; Relationships with clients; Relationships with third parties", "domainKnowledge" : "Financial services industry; Financial services product knowledge", "domainList" : [ "financial-services-industry", "financial-services-product-knowledge" ], "domainSpecificKnowledge" : [ "Financial services industry", "Financial services product knowledge" ], "toolProficiency" : [ "Microsoft Office" ], "communicationSkills" : "Verbal communication; Written communication", "continuousLearning" : "Undertake relevant examinations", "outcomesObjectives" : "Deliver third party client policy information accurately; Deliver within SLAs", "qualificationsBasic" : "Previous experience responding to queries, Excellent organisation and prioritisation, Ability to work independently and within a team, Proficient IT skills in core Microsoft Office systems, Excellent verbal and written communication skills, An eye for detail, A professional telephone manner", "qualificationsPreferred" : "Operational experience within financial services industry, Financial services product knowledge, Excellent standard of education to include Maths and English, Relevant professional qualifications", "remoteFriendly" : false, "workSiteFlexibility" : "Hybrid", "rawDescription" : "Evelyn Partners is a UK leader in wealth management, providing personalised, expert investment management and financial planning advice to support clients in embracing what’s next. Our success hinges on our people and that’s our secret for longevity. We are a team of passionate professionals and everything we do is guided by our purpose – placing the power of good advice into more hands, we go further to understand the needs of our clients and what matters most to them. We’re here to help them make significant decisions with confidence, provide strong foundations for the future and guide them towards their goals. What will you be doing? We’re seeking a talented individual to join our team in Leeds, which is responsible for providing a first-class support function to the financial planning teams nationwide by way of delivering third party client policy information in an agreed format, both accurately and within SLAs. We offer hybrid working, a positive working environment you can thrive in and opportunities to further develop your career. As Operations Executive - Scripts, your responsibilities will include among others: * Ensure all Operational deliverables are actioned on time in accordance with SLAs, agreed quality standards, regulatory and company requirements * Provide an excellent telephone-based service while developing and maintaining effective relationships with colleagues, clients and third parties * Contact and liaise with relevant product providers/third parties to obtain accurate policy information for report scripts and valuations * Accurate completion of script templates and Xplan updates * Complete project related activities or general tasks as instructed by the Manager or Head of Operations, Leeds and follow through to completion, dealing with any queries that arise from these activities * Assess client file documents in accordance with compliance requirements, identifying and correcting remedial actions as required ## Qualifications To be successful in this role, you should: * Have previous experience responding to queries from both internal and external parties, providing a high level of customer service * Excellent organisation and prioritisation skills; with the ability to work independently and within a team * Proficient IT skills in core Microsoft Office systems * Excellent verbal and written communication skills with an eye for detail * A professional telephone manner Desired: * Operational experience within the financial services industry is desired but not essential * Financial services product knowledge with a desire for further development and to undertake relevant examinations * Excellent standard of education to include Maths and English * Relevant professional qualifications e.g. CISI Investment Operations Certificate desirable but not essential ## Additional Information As a colleague here at Evelyn Partners, you will have access to benefits that include: * Competitive salary * Private medical insurance * Life assurance * Pension contribution * Hybrid working model (role dependant) * Generous holiday package * Option to purchase additional holiday * Shared parental leave We are proud to value the differences that a diverse workforce brings, representative of society and our clients. At Evelyn Partners we have a wide range of highly active employee resource groups and we're delivering multiple diversity, equity and inclusion initiatives across the organisation. It is our commitment to provide a workspace where all colleagues, regardless of identity, background, or circumstance, feel respected as individuals and feel that they can achieve their full potential and work in a safe, supportive, and inclusive environment. We are happy to make any reasonable adjustments to accommodate for your needs throughout the application process. Please let your Recruiter know.", "summaryDescription" : "Operations Executive - Scripts at Evelyn Partners. Skills: Operational support, Third party liaison, Client policy information. Ensure operational deliverables are actioned on time. Meet SLAs, quality standards, regulatory and company requirements", "postedDate" : "2026-06-15T16:40:26.000", "createdAt" : "2026-06-16T00:25:24.690", "lastUpdated" : "2026-06-16T11:23:52.942", "ingestTimestamp" : "2026-06-16T00:25:24.690", "mongoId" : "6a3060eff292fd229cf94611", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "50k-75k", "hasSalary" : false, "allSkills" : [ "Script completion", "Xplan updates", "Operational support", "Third party liaison", "Client policy information", "Policy information delivery", "Report script generation", "Valuation data acquisition", "Financial services industry", "Financial services product knowledge", "CISI Investment Operations Certificate", "Microsoft Office" ], "skillCount" : 12, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 1.0, "_score" : 419.2829, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Financial Services", "llmIndustryConfidence" : 0.95 }, { "id" : "6a308ec6f292fd229c0a522a", "title" : "Executive Assistant - VP Legal", "company" : "Western Digital", "industry" : "Computer Hardware", "salary" : { "min" : 75000.0, "max" : 105000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Executive Assistant - VP Legal in Irvine, United States, adjusted for mid-seniority in the technology industry." }, "location" : "Irvine, CA, United States", "locations" : [ "Irvine", "CA", "United States" ], "certifications" : [ "California notary public" ], "timestamp" : "2026-06-16T12:05:36.910", "fingerprint" : "cdc7849b333eb9cf160720f2acec1c9f776afeb126651d67f44476ebf6b3bf32", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/WesternDigital/744000132285780-executive-assistant-vp-legal", "externalId" : "744000132285780", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Irvine", "state" : "California", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "33.6856969,-117.8259810" } ], "locationText" : "Irvine, California, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "mid", "professionalSkills" : [ "Business partner", "Strategic thinking", "Problem solving", "Anticipation of deliverables" ], "hardSkillsList" : [ "Calendar management", "Meeting planning", "Event coordination", "Correspondence", "Approvals", "Travel management", "Expense reports", "Purchase orders", "Requisition workflows", "Payment workflows" ], "softSkillsList" : [ "Discretion", "Maturity", "Leadership", "Kind", "Inclusive", "Ethically minded" ], "hardSkills" : [ { "name" : "Calendar management", "level" : "intermediate" }, { "name" : "Meeting planning", "level" : "intermediate" }, { "name" : "Event coordination", "level" : "intermediate" }, { "name" : "Correspondence", "level" : "intermediate" }, { "name" : "Approvals", "level" : "intermediate" }, { "name" : "Travel management", "level" : "intermediate" }, { "name" : "Expense reports", "level" : "intermediate" }, { "name" : "Purchase orders", "level" : "intermediate" }, { "name" : "Requisition workflows", "level" : "intermediate" }, { "name" : "Payment workflows", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Discretion" }, { "name" : "Maturity" }, { "name" : "Leadership" }, { "name" : "Kind" }, { "name" : "Inclusive" }, { "name" : "Ethically minded" } ], "majorSkills" : "Executive support, Legal executive support, Microsoft 365, AI integration", "majorSkillsList" : [ "Executive support", "Legal executive support", "Microsoft 365", "AI integration" ], "coreResponsibilities" : "Manage executive calendars, Coordinate schedules, Prioritize requests, Solicit agendas, Manage attendee lists, Plan meetings, Organize internal meetings, Organize external meetings, Organize team offsites, Organize organizational meetings, Obtain briefing documents, Create briefing packets, Act as proxy for communications, Act as proxy for approvals, Refer routine matters, Manage international travel, Manage domestic travel, Decide travel arrangements, Decide travel itineraries, Process passports, Process visas, Manage expense reports, Manage purchase orders, Support expense workflows, Support requisition workflows, Support payment workflows, Coordinate with IT support, Problem solve, Understand priorities, Plan ahead for events, Plan ahead for tasks", "teamCollaboration" : "Coordinate across executives; Coordinate with business partners; Coordinate with team members; Coordinate with IT support", "domainKnowledge" : "Legal executive support; High tech legal; Risk management", "domainList" : [ "legal-executive-support", "high-tech-legal", "risk-management" ], "domainSpecificKnowledge" : [ "Legal executive support", "High tech legal", "Risk management" ], "toolProficiency" : [ "Microsoft 365", "Outlook", "Word", "Excel", "PowerPoint", "Teams" ], "communicationSkills" : "Written communication; Oral communication", "continuousLearning" : "Incorporate AI into workstreams", "problemSolvingSkills" : "Intuitive problem-solver; Thoughtful anticipation", "specialRequirements" : "Daily presence in office, Periodic Tuesday or Friday presence", "qualificationsBasic" : "4+ years experience supporting senior management, Advanced Microsoft 365 knowledge, Handle confidential information, Prioritize and manage complex issues, Excellent written and oral communication skills, Highly organized, Resourceful, Detail oriented, Excellent time management skills, Propensity to learn and incorporate AI", "qualificationsPreferred" : "California notary public", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "At WD, our vision is to power global innovation and push the boundaries of technology to make what you thought was once impossible, possible. At our core, WD is a company of problem solvers. People achieve extraordinary things given the right technology. For decades, we’ve been doing just that—our technology helped people put a man on the moon and capture the first-ever picture of a black hole. We offer an expansive portfolio of technologies, HDDs, and platforms for business, creative professionals, and consumers alike under our Western Digital®, WD®, and WD_BLACK™. We are a key partner to some of the largest and highest-growth organizations in the world. From enabling systems to make cities safer and more connected, to powering the data centers behind many of the world’s biggest companies and hyperscale cloud providers, to meeting the massive and ever-growing data storage needs of the AI era, WD is fueling a brighter, smarter future. Today’s exceptional challenges require your unique skills. Together, we can build the future of data storage. We are seeking an Executive Assistant to provide high quality support to Legal Executives and other senior legal team members. This position will report to our VP of Litigation and Risk. The successful candidate will be a highly trusted, organized individual who exercises a great deal of discretion, and has exceptional interpersonal and multi-tasking skills. The ideal candidate describes themselves as a strategic business partner and is driven, focused, organized, and innovative. We’re seeking someone who is flexible and thrives in a fast-paced environment. Excellent written and verbal communication skills, strong critical thinking and attention to detail are equally meaningful in this role. A positive attitude and a team player are a must! Essential Duties and Responsibilities * Calendar Management: Manage calendars of VPs; coordinate across executives, business partners and team members by prioritizing schedules and qualifying requests. Proactively solicit agendas and manage attendee lists. * Meeting Planning and Event Coordination: Assist in the planning and organizing of internal and external meetings, team offsites, and organizational wide meetings. Obtain briefing documents for key internal/external meetings and create briefing packets for business trips. * Correspondence/Approvals: Act as a proxy for communications and approvals as authorized. Act a as a source for general inquiries and refer routine matters to appropriate parties. * Travel: Manage complex international and domestic travel. Carefully consider and decide the optimum travel arrangements and itineraries. Process passports and visas. * Tool Management: Manage expense reports and purchase orders and become a tool champion of WD’s internal tools. Support expense, requisition, and payment workflows for the Risk Management team. * Coordinate with IT support teams in advance of meetings and events to understand the best technology needed to ensure a successful outcome. * In general, daily tasks are carried out at a higher level of complexity. Your job will be to problem solve, intuitively understand priorities, and plan-ahead for reoccurring events and tasks. ## Qualifications * 4+ years’ experience supporting at the senior management level in a public company, preferably for a legal or finance executive in high tech. * Advanced knowledge of Microsoft 365 applications: Outlook, Word, Excel, PowerPoint, Teams. * Great attention to detail and the maturity to handle confidential information is a must. * Intuitive problem-solver with thoughtful anticipation of deliverables. * Ability to prioritize and manage complex issues. * Excellent written and oral communication skills. * Highly organized, resourceful, and detail oriented. * Excellent time management skills. * Collaborative style, team player. * Propensity to learn and incorporate AI into workstreams. * Demonstrates leadership. * Passionate, kind, inclusive, and ethically minded. * Daily presence (Monday, Wednesday and Thursday) in office; periodically on Tuesday or Friday. * California notary public is preferred. ## Additional Information Western Digital is committed to providing equal opportunities to all applicants and employees and will not discriminate against any applicant or employee based on their race, color, ancestry, religion (including religious dress and grooming standards), sex (including pregnancy, childbirth or related medical conditions, breastfeeding or related medical conditions), gender (including a person’s gender identity, gender expression, and gender-related appearance and behavior, whether or not stereotypically associated with the person’s assigned sex at birth), age, national origin, sexual orientation, medical condition, marital status (including domestic partnership status), physical disability, mental disability, medical condition, genetic information, protected medical and family care leave, Civil Air Patrol status, military and veteran status, or other legally protected characteristics. We also prohibit harassment of any individual on any of the characteristics listed above. Our non-discrimination policy applies to all aspects of employment. We comply with the laws and regulations set forth in the \"[Know Your Rights: Workplace Discrimination is Illegal](https://www.eeoc.gov/sites/default/files/2023-06/22-088EEOCKnowYourRights6.12.pdf)” poster. Our pay transparency policy is available [here](https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp%20EnglishformattedESQA508c.pdf). Western Digital thrives on the power and potential of diversity. As a global company, we believe the most effective way to embrace the diversity of our customers and communities is to mirror it from within. We believe the fusion of various perspectives results in the best outcomes for our employees, our company, our customers, and the world around us. We are committed to an inclusive environment where every individual can thrive through a sense of belonging, respect and contribution. Western Digital is committed to offering opportunities to applicants with disabilities and ensuring all candidates can successfully navigate our careers website and our hiring process. Please contact us at [jobs.accommodations@wdc.com](mailto:jobs.accommodations@wdc.com) to advise us of your accommodation request. In your email, please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which you are applying. Based on our experience, we anticipate that the application deadline will be 07/18/2025 (3 months from posting), although we reserve the right to close the application process sooner if we hire an applicant for this position before the application deadline. If we are not able to hire someone from this role before the application deadline, we will update this posting with a new anticipated application deadline. Compensation & Benefits Details * An employee’s pay position within the salary range may be based on several factors including but not limited to (1) relevant education; qualifications; certifications; and experience; (2) skills, ability, knowledge of the job; (3) performance, contribution and results; (4) geographic location; (5) shift; (6) internal and external equity; and (7) business and organizational needs. * The salary range is what we believe to be the range of possible compensation for this role at the time of this posting. We may ultimately pay more or less than the posted range and this range is only applicable for jobs to be performed in California, Colorado, New York or remote jobs that can be performed in California, Colorado and New York. This range may be modified in the future. * If your position is non-exempt, you are eligible for overtime pay pursuant to company policy and applicable laws. You may also be eligible for shift differential pay, depending on the shift to which you are assigned. * You will be eligible to be considered for bonuses under either WD’s Short Term Incentive Plan (“STI Plan”) or the Sales Incentive Plan (“SIP”) which provides incentive awards based on Company and individual performance, depending on your role and your performance. You may be eligible to participate in our annual Long-Term Incentive (LTI) program, which consists of restricted stock units (RSUs) or cash equivalents, pursuant to the terms of the LTI plan. Please note that not all roles are eligible to participate in the LTI program, and not all roles are eligible for equity under the LTI plan. RSU awards are also available to eligible new hires, subject to WD'S Standard Terms and Conditions for Restricted Stock Unit Awards. * We offer a comprehensive package of benefits including paid vacation time; paid sick leave; medical/dental/vision insurance; life, accident and disability insurance; tax-advantaged flexible spending and health savings accounts; employee assistance program; other voluntary benefit programs such as supplemental life and AD&D, legal plan, pet insurance, critical illness, accident and hospital indemnity; tuition reimbursement; transit; the Applause Program; employee stock purchase plan; and the WD Savings 401(k) Plan. * Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with the law. Notice To Candidates: Please be aware that WD and its subsidiaries will never request payment as a condition for applying for a position or receiving an offer of employment. Should you encounter any such requests, please report it immediately to [WD Ethics Helpline](https://secure.ethicspoint.com/domain/media/en/gui/48999/index.html) or email [compliance@wdc.com](mailto:compliance@wdc.com).", "summaryDescription" : "Executive Assistant - VP Legal at Western Digital. Skills: Executive support, Legal executive support, Microsoft 365, AI integration. Manage executive calendars. Coordinate schedules", "postedDate" : "2026-06-15T21:05:03.000", "createdAt" : "2026-06-16T03:33:07.706", "lastUpdated" : "2026-06-16T12:05:36.910", "ingestTimestamp" : "2026-06-16T03:33:07.706", "mongoId" : "6a308ec6f292fd229c0a522a", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 75000, "salaryAnnualMax" : 105000, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ "Calendar management", "Meeting planning", "Event coordination", "Correspondence", "Approvals", "Travel management", "Expense reports", "Purchase orders", "Requisition workflows", "Payment workflows", "Discretion", "Maturity", "Leadership", "Kind", "Inclusive", "Ethically minded", "Executive support", "Legal executive support", "Microsoft 365", "AI integration", "Business partner", "Strategic thinking", "Problem solving", "Anticipation of deliverables", "High tech legal", "Risk management", "California notary public", "Outlook", "Word", "Excel", "PowerPoint", "Teams" ], "skillCount" : 32, "jobCategory" : "operations", "jobSubcategory" : "hr", "seniorityLevel" : "Mid", "dataQualityScore" : 1.0, "_score" : 417.65247, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c76fa74d8ee00a093b686", "title" : "Executive Assistant", "company" : "Voleon", "industry" : "Operations", "salary" : { "min" : 80000.0, "max" : 90000.0, "currency" : "USD", "frequency" : "Yearly" }, "location" : "Miami, FL", "locations" : [ "Miami, FL" ], "timestamp" : "2026-06-16T04:39:27.869", "fingerprint" : "43696e0b299ebca1858cdf8be958d726e952e052fdafc3434e34f271fe64c527", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/voleon/5ef207d4-7950-44ea-939f-1b9f2df0479a/application", "externalId" : "5ef207d4-7950-44ea-939f-1b9f2df0479a", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Miami", "state" : "Florida", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "25.7741566,-80.1935973" } ], "locationText" : "Miami, Florida, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "experienceMinYears" : 3, "experienceMaxYears" : 5, "experienceLevel" : "Mid", "remoteFriendly" : false, "rawDescription" : "Voleon is a technology company that applies state-of-the-art AI and machine learning techniques to real-world problems in finance. For nearly two decades, we have led our industry and worked at the frontier of applying AI/ML to investment management. We have become a multibillion-dollar asset manager, and we have ambitious goals for the future. Your colleagues will include internationally recognized experts in artificial intelligence and machine learning research as well as highly experienced finance and technology professionals. The people who shape our company come from other backgrounds, including concert music performances, humanitarian aid, opera singing, sports writing, and BMX racing. You will be part of a team that loves to succeed together. In addition to our enriching and collegial working environment, we offer highly competitive compensation and benefits packages, technology talks by our experts, a beautiful modern office, daily catered lunches, and more. As an Executive Assistant in our newly established Miami office, you will provide dedicated support to up to four senior executives while also supporting the management of office facilities and events. In this role, you’ll play a key part in building and supporting the foundation of our growing team in this exciting new location. Your contributions will enhance the efficiency of our leadership, and your success will directly impact the overall success of the company. RESPONSIBILITIES - Executive Support: - Provide comprehensive administrative assistance to senior executives, including calendar management, meeting coordination, and travel arrangements - Manage and prioritize meeting requests, ensuring executives are well-prepared with necessary materials - Collaborate with Executive Support staff to ensure seamless coordination across the leadership team - Handle communication on behalf of executives in a clear, professional, and timely manner - Assist with project management, event planning, research, and IT support as required - Serve as onsite back-up for Office Manager, supporting onsite employees, candidates, vendors, and visitors REQUIREMENTS - 3+ years of experience in administrative support - Proven experience supporting multiple senior executives in both in-person and remote environments - Excellent organizational and communication skills; professional, clear, and courteous in all interactions - Meticulous attention to detail and accuracy - Ability to manage tasks independently, prioritize effectively, and adapt to changing demands - Proficiency with MS Outlook calendaring, Word, Excel, and PowerPoint; experience with Atlassian and other Agile Project Management tools (Jira, Confluence, Smartsheet) is a plus - Experience with GenAI tools and technologies is a plus - Expected to work onsite Tuesday–Thursday, with flexibility to work onsite additional days as needed - Ability to travel occasionally - Bachelor’s degree (preferred but not required) - Authorized to work in the United States “FRIENDS OF VOLEON” CANDIDATE REFERRAL PROGRAM If you have a great candidate in mind for this role and would like to have the potential to earn $7,500 if your referred candidate is successfully hired and employed by The Voleon Group, please use this form https://voleon.com/referrals/ to submit your referral. For more details regarding eligibility, terms and conditions please make sure to review the Voleon Referral Bonus Program https://voleon.com/assets/Voleon-Referral-Bonus-Program.pdf. EQUAL OPPORTUNITY EMPLOYER The Voleon Group is an Equal Opportunity employer. Applicants are considered without regard to race, color, religion, creed, national origin, age, sex, gender, marital status, sexual orientation and identity, genetic information, veteran status, citizenship, or any other factors prohibited by local, state, or federal law.", "summaryDescription" : "Executive Assistant at Voleon", "createdAt" : "2026-06-14T19:20:39.244", "lastUpdated" : "2026-06-16T04:39:27.869", "ingestTimestamp" : "2026-06-14T19:20:39.244", "mongoId" : "6a2c76fa74d8ee00a093b686", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 80000, "salaryAnnualMax" : 90000, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "_score" : 417.02945, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "FinTech", "llmIndustryConfidence" : 0.95 }, { "id" : "68b706987fc9a711f0f6fde5", "title" : "Executive Assistant", "company" : "Amazon.com Services LLC", "industry" : "Administrative Support, no business category", "salary" : { "min" : 50000.0, "max" : 107100.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Bellevue, Washington, USA", "locations" : [ "Bellevue, Washington, USA" ], "timestamp" : "2026-06-16T01:39:38.694", "fingerprint" : "38c0bfb4057e10a87ab6cfa844358a6b5c44fca1d78217bf3042adf8eb16b850", "source" : "amazon", "language" : "en", "applyUrl" : "https://account.amazon.com/jobs/3052827/apply", "externalId" : "d0d670ad-f6a5-4a3c-9506-3432dcf9e09a", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Bellevue", "state" : "Washington", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "47.6144219,-122.1923370" } ], "locationText" : "Bellevue, Washington, United States", "employmentType" : "FULL_TIME", "remoteFriendly" : false, "workSiteFlexibility" : "onsite", "rawDescription" : "The North American Sort Center (NASC) Engineering Organization is looking for an Executive Assistant who wants to work in a fast-paced, exciting, and growing team. This role will support the Director for Engineering based out of Bellevue, WA. This Executive Assistant will be responsible for handling confidential information and maintaining professionalism in dealing with senior executives. Role responsibilities include managing multiple complex calendars, planning and organizing events of all sizes, and coordinating domestic and international travel. This candidate will help build a positive team environment and establish working relationships inside and outside of the group. Key job responsibilities -Time management: effectively utilizing working hours. You will be a detail oriented and organized planner with demonstrated ability to respond effectively and efficiently while maintaining flexibility. -Calendar management: responsible for all calendar management including setting up and sending invites, prioritization of meetings, advising on availability, tracking attendee lists, conference room booking, AV/VC assistance, OOTO/travel banners, interview coordination, training coordination access, agenda preparation. -Written communication: ability to communicate clearly in written form - emails, meeting agendas, calendar invites for both internally and externally. Utilizing mechanisms to ensure efficient communication with their leader and key stakeholders across office, field, and remote environment. -Technical tools and skills: developing new skills that impact team projects or needs -Travel coordination: proposing and developing domestic and international travel schedule with awareness of time zone, location, and prioritization of meetings -Business acumen: understanding the business and being able to apply your objectives to the business. Ability to keep the Directors organized, prioritized, and on-time while serving as a \"go-to\" for all areas of the department. -Proactive: ability to see around corners and take preemptive actions as needed. You must be skilled at anticipating problems, creating contingency plans, managing multiple priorities, problem solving and organizing logistics. -Business operations: keeping day-to-day operations functioning. You will possess the ability to complete high volumes of tasks with minimal guidance or supervision and deadline sensitivity. -Expense reconciliation: reconciling work-related charged in a timely manner. Responsible for expense reports/reimbursement and purchase orders for Director. Responsible for printing any financial decks and documents. -You will support the Directors in maintaining excellent rapport with internal service providers, cross-functionally with other business groups and departments, employing insightful and knowledgeable communications to foster a cooperative and communicative atmosphere. A day in the life Effectively managing the director's calendar, organizing team events, prioritizing calendar invites, accommodating leadership reviews across time zones, planning ahead for quarters ahead of time, and streamlining communication across the organization. About the team NASC Engineering comprises of various planning, engineering, and program teams enabling our Ops customers to sort and transport packages efficiently. Our team is diverse, spread across the country, with a blend of experiences, working both in office and on-site field environment. Our partner teams are also spread across the country including Bellevue and Nashville offices, and sort centers. Basic Qualifications: - 2+ years of senior level leadership support, or 1+ years of Amazon experience - High school or equivalent diploma - Experience with Microsoft Office products and applications - Experience with executive level calendar management Preferred Qualifications: - Experience in a fast-paced, high-tech company - Experience managing multiple calendars Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status. Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner. Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $50,000/year in our lowest geographic market up to $107,100/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit https://www.aboutamazon.com/workplace/employee-benefits . This position will remain posted until filled. Applicants should apply via our internal or external career site.", "summaryDescription" : "Executive Assistant at Amazon.com Services LLC", "postedDate" : "2026-06-14T19:43:39.705", "createdAt" : "2026-06-14T19:43:39.705", "lastUpdated" : "2026-06-16T01:39:38.694", "ingestTimestamp" : "2026-06-14T19:43:39.705", "mongoId" : "68b706987fc9a711f0f6fde5", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "sourceUrl" : "https://account.amazon.com/jobs/3052827/apply", "salaryAnnualMin" : 50000, "salaryAnnualMax" : 107100, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "_score" : 416.38977, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "E-Commerce", "llmIndustryConfidence" : 0.95 }, { "id" : "6a30515bf292fd229ceff29b", "title" : "Executive Assistant to the CMO", "company" : "American College of Obstetricians and Gynecologists", "salary" : { "min" : 85000.0, "max" : 95000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Washington, District of Columbia, United States", "locations" : [ "Washington", "District of Columbia", "United States" ], "timestamp" : "2026-06-16T08:58:31.654", "fingerprint" : "7fe34b425b8b2ce97ceea86d74ce9885e0a8eab99ee4d55763236484dadb9556", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/acog/jobs/4284078009", "externalId" : "4284078009", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Washington", "state" : "District of Columbia", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "38.8950982,-77.0363849" } ], "locationText" : "Washington, District of Columbia, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 10, "experienceMaxYears" : 99, "experienceLevel" : "Executive", "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "The Executive Assistant to the CMO plays a critical role in ensuring the smooth operation of executive-level functions. This position is primarily responsible for providing high-level administrative support to the Chief Medical Officer and as needed, to other senior leaders. The Executive Assistant manages complex calendars, coordinates meetings and travel, prepares communications and reports, and handles confidential information with discretion. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Note: This position is considered Hybrid and will need to commute to ACOG's office located in Washington, D. C. Duties/Responsibilities: Manage the CMO’s schedule including coordinating appointments, meetings, and travel arrangements to ensure efficient time management. Anticipates and resolves conflicts. Handle communications, acting as a gatekeeper screening calls and meeting requests. Prioritizing those that align with the CMO’s strategic objectives. Organize and maintain administrative operations, manage multiple tasks and projects with competing priorities, and ensure smooth office operations. Work closely with the CMO to keep them informed of upcoming commitments and responsibilities, following up appropriately. Assists with presentations and document preparation. Provides administrative support to the CMO and other senior managers as needed. Maintains effective and professional verbal and written interactions with peers, stakeholders, supervisors, and other staff. Demonstrates the ability and willingness to manage new assignments, changes in procedures and business requirements. Identifies what needs to be done and takes appropriate action. Completes assigned work and meets deadlines without reminders/follow-up from supervisor or others. Performs work conscientiously with a high degree of accuracy. Works independently and/or within a team on special projects at the request of the CMO, which may include planning and coordinating multiple presentations, compiling, and disseminating large volumes of information, and organizing Division wide efforts. Collects weekly status reports from managers and distributes copies to Senior Management Team members. Prepares agendas for meetings as needed. Takes and transcribes meeting minutes as needed. Schedules and assists in the planning and preparation of organizational activities and meetings throughout the year. Performs all other duties as assigned. Required Skills/ Abilities: Strong organizational skills and ability to prioritize multiple tasks seamlessly with excellent attention to detail. Able to maintain a high level of integrity and discretion in handling confidential information. High level of capability with use of Microsoft Office products (Word, Excel and PowerPoint, one note Outlook). Experience with audio visual equipment and teleconferencing. Must have excellent communication, analytical and organizational skills with strong attention to detail. Read, write and speak fluent English. Exemplary customer service skills and professional demeanor. Ability to anticipate needs of the office and plan accordingly. Ability to communicate effectively, both verbally and in writing, with staff, clients, and visitors. Works collaboratively with staff to build and maintain a strong team environment to accomplish the tasks necessary to serve and support the goals of ACOG. Ability to effectively work in a high pressure, fast-paced environment and be held accountable for results. Ability to demonstrate conduct conforming to a set of values and accepted standards. Ability to be flexible with work hours and be physically in the office a minimum of 3 days per week (4 days preferred) (more on-site presence may be required depending on the schedule) Work hours 8:30-4:30, some afterhours work and communication required. Comfort working in a diverse and inclusive environment. Some domestic travel required. International travel may be required. Education and Experience: Associate degree in business administration, or a related field, bachelor’s degree preferred. 10 or more years of experience preferred in working in an executive assistant role supporting C-Level executives. Prior work with a healthcare nonprofit CEO preferred. Nonprofit board experience is preferred. Salary Range $85,000—$95,000 USD Our Perks Paid Parental Leave – Breastfeeding Friendly Workplace – Flexible work schedule – Commuting Allowance – Generous Paid Time Off – Holiday Pay – Life Insurance – Community Volunteering Opportunities – Generous 401(k) Company Contributions – Medical, Dental, and Vision Insurance – Learning Opportunities and Tuition Reimbursement – Company-Sponsored Team Outings – and more! ACOG is an EEO employer committed to providing equal employment opportunities to all applicants and employees. As a federal government contractor and in accordance with applicable laws, regulations, and Executive Orders, the College takes affirmative action to ensure that applicants and employees covered are not discriminated against because of their race, color, religion, national origin, sex (gender), age, disability, pregnancy, marital status, sexual orientation, personal appearance, gender identity or expression, family responsibilities, political affiliation, veteran status, genetic information, or any other characteristic that is protected by applicable law. For more information about your equal employment opportunity rights, please view this poster: EEO is the Law. The College also participates in E-Verify.", "summaryDescription" : "Executive Assistant to the CMO at American College of Obstetricians and Gynecologists", "postedDate" : "2026-06-15T23:16:36.013", "createdAt" : "2026-06-15T23:16:36.013", "lastUpdated" : "2026-06-16T08:58:31.654", "ingestTimestamp" : "2026-06-15T23:16:36.013", "mongoId" : "6a30515bf292fd229ceff29b", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 85000, "salaryAnnualMax" : 95000, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Senior", "dataQualityScore" : 0.8888889, "_score" : 415.78433, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.95 }, { "id" : "6a308b18f292fd229c09828b", "title" : "Executive Assistant - VP Legal", "company" : "Western Digital", "industry" : "Computer Hardware", "salary" : { "min" : 75000.0, "max" : 110000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market data for Executive Assistant - VP Legal in Irvine, United States, adjusted for mid-seniority in the technology industry." }, "location" : "Irvine, CA, United States", "locations" : [ "Irvine", "CA", "United States" ], "certifications" : [ "California notary public" ], "timestamp" : "2026-06-16T12:35:16.117", "fingerprint" : "d4805487312411fd3e44b39489b99480c427bc5c38359738f69a0a68854a3a56", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/WesternDigital/744000132285780-executive-assistant-vp-legal", "externalId" : "744000132285780", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Irvine", "state" : "California", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "33.6856969,-117.8259810" } ], "locationText" : "Irvine, California, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "mid", "professionalSkills" : [ "Business partner", "Strategic thinking", "Problem solving", "Anticipation of deliverables" ], "hardSkillsList" : [ "Expense reporting", "Purchase orders", "Requisition workflows", "Payment workflows" ], "softSkillsList" : [ "Discretion", "Maturity", "Leadership", "Kind", "Inclusive", "Ethically minded" ], "hardSkills" : [ { "name" : "Expense reporting", "level" : "intermediate" }, { "name" : "Purchase orders", "level" : "intermediate" }, { "name" : "Requisition workflows", "level" : "intermediate" }, { "name" : "Payment workflows", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Discretion" }, { "name" : "Maturity" }, { "name" : "Leadership" }, { "name" : "Kind" }, { "name" : "Inclusive" }, { "name" : "Ethically minded" } ], "majorSkills" : "Calendar management, Meeting planning, Travel management, Tool management", "majorSkillsList" : [ "Calendar management", "Meeting planning", "Travel management", "Tool management" ], "coreResponsibilities" : "Manage executive calendars, Coordinate schedules, Prioritize requests, Solicit agendas, Manage attendee lists, Plan meetings, Organize internal meetings, Organize external meetings, Organize team offsites, Organize organizational meetings, Obtain briefing documents, Create briefing packets, Act as proxy for communications, Act as proxy for approvals, Refer routine matters, Manage international travel, Manage domestic travel, Decide travel arrangements, Decide travel itineraries, Process passports, Process visas, Manage expense reports, Manage purchase orders, Support expense workflows, Support requisition workflows, Support payment workflows, Coordinate with IT support, Problem solve daily tasks, Understand priorities intuitively, Plan ahead for events, Plan ahead for tasks", "teamCollaboration" : "Coordinate across executives; Coordinate with business partners; Coordinate with team members; Coordinate with IT support teams", "domainKnowledge" : "Legal executive support; Finance executive support; High tech industry", "domainList" : [ "legal-executive-support", "finance-executive-support", "high-tech-industry" ], "domainSpecificKnowledge" : [ "Legal executive support", "Finance executive support", "High tech industry" ], "toolProficiency" : [ "Microsoft 365", "Outlook", "Word", "Excel", "PowerPoint", "Teams" ], "communicationSkills" : "Written communication; Oral communication", "continuousLearning" : "Incorporate AI into workstreams", "problemSolvingSkills" : "Intuitive problem-solver; Thoughtful anticipation", "specialRequirements" : "Daily presence (Mon, Wed, Thu), Periodically on Tue or Fri", "qualificationsBasic" : "4+ years experience supporting senior management, Advanced Microsoft 365 knowledge, Handle confidential information, Ability to prioritize complex issues, Excellent written communication skills, Excellent oral communication skills, Highly organized, Resourceful, Excellent time management skills, Propensity to learn AI", "qualificationsPreferred" : "California notary public preferred", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "At WD, our vision is to power global innovation and push the boundaries of technology to make what you thought was once impossible, possible. At our core, WD is a company of problem solvers. People achieve extraordinary things given the right technology. For decades, we’ve been doing just that—our technology helped people put a man on the moon and capture the first-ever picture of a black hole. We offer an expansive portfolio of technologies, HDDs, and platforms for business, creative professionals, and consumers alike under our Western Digital®, WD®, and WD_BLACK™. We are a key partner to some of the largest and highest-growth organizations in the world. From enabling systems to make cities safer and more connected, to powering the data centers behind many of the world’s biggest companies and hyperscale cloud providers, to meeting the massive and ever-growing data storage needs of the AI era, WD is fueling a brighter, smarter future. Today’s exceptional challenges require your unique skills. Together, we can build the future of data storage. We are seeking an Executive Assistant to provide high quality support to Legal Executives and other senior legal team members. This position will report to our VP of Litigation and Risk. The successful candidate will be a highly trusted, organized individual who exercises a great deal of discretion, and has exceptional interpersonal and multi-tasking skills. The ideal candidate describes themselves as a strategic business partner and is driven, focused, organized, and innovative. We’re seeking someone who is flexible and thrives in a fast-paced environment. Excellent written and verbal communication skills, strong critical thinking and attention to detail are equally meaningful in this role. A positive attitude and a team player are a must! Essential Duties and Responsibilities * Calendar Management: Manage calendars of VPs; coordinate across executives, business partners and team members by prioritizing schedules and qualifying requests. Proactively solicit agendas and manage attendee lists. * Meeting Planning and Event Coordination: Assist in the planning and organizing of internal and external meetings, team offsites, and organizational wide meetings. Obtain briefing documents for key internal/external meetings and create briefing packets for business trips. * Correspondence/Approvals: Act as a proxy for communications and approvals as authorized. Act a as a source for general inquiries and refer routine matters to appropriate parties. * Travel: Manage complex international and domestic travel. Carefully consider and decide the optimum travel arrangements and itineraries. Process passports and visas. * Tool Management: Manage expense reports and purchase orders and become a tool champion of WD’s internal tools. Support expense, requisition, and payment workflows for the Risk Management team. * Coordinate with IT support teams in advance of meetings and events to understand the best technology needed to ensure a successful outcome. * In general, daily tasks are carried out at a higher level of complexity. Your job will be to problem solve, intuitively understand priorities, and plan-ahead for reoccurring events and tasks. ## Qualifications * 4+ years’ experience supporting at the senior management level in a public company, preferably for a legal or finance executive in high tech. * Advanced knowledge of Microsoft 365 applications: Outlook, Word, Excel, PowerPoint, Teams. * Great attention to detail and the maturity to handle confidential information is a must. * Intuitive problem-solver with thoughtful anticipation of deliverables. * Ability to prioritize and manage complex issues. * Excellent written and oral communication skills. * Highly organized, resourceful, and detail oriented. * Excellent time management skills. * Collaborative style, team player. * Propensity to learn and incorporate AI into workstreams. * Demonstrates leadership. * Passionate, kind, inclusive, and ethically minded. * Daily presence (Monday, Wednesday and Thursday) in office; periodically on Tuesday or Friday. * California notary public is preferred. ## Additional Information Western Digital is committed to providing equal opportunities to all applicants and employees and will not discriminate against any applicant or employee based on their race, color, ancestry, religion (including religious dress and grooming standards), sex (including pregnancy, childbirth or related medical conditions, breastfeeding or related medical conditions), gender (including a person’s gender identity, gender expression, and gender-related appearance and behavior, whether or not stereotypically associated with the person’s assigned sex at birth), age, national origin, sexual orientation, medical condition, marital status (including domestic partnership status), physical disability, mental disability, medical condition, genetic information, protected medical and family care leave, Civil Air Patrol status, military and veteran status, or other legally protected characteristics. We also prohibit harassment of any individual on any of the characteristics listed above. Our non-discrimination policy applies to all aspects of employment. We comply with the laws and regulations set forth in the \"[Know Your Rights: Workplace Discrimination is Illegal](https://www.eeoc.gov/sites/default/files/2023-06/22-088EEOCKnowYourRights6.12.pdf)” poster. Our pay transparency policy is available [here](https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp%20EnglishformattedESQA508c.pdf). Western Digital thrives on the power and potential of diversity. As a global company, we believe the most effective way to embrace the diversity of our customers and communities is to mirror it from within. We believe the fusion of various perspectives results in the best outcomes for our employees, our company, our customers, and the world around us. We are committed to an inclusive environment where every individual can thrive through a sense of belonging, respect and contribution. Western Digital is committed to offering opportunities to applicants with disabilities and ensuring all candidates can successfully navigate our careers website and our hiring process. Please contact us at [jobs.accommodations@wdc.com](mailto:jobs.accommodations@wdc.com) to advise us of your accommodation request. In your email, please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which you are applying. Based on our experience, we anticipate that the application deadline will be 07/18/2025 (3 months from posting), although we reserve the right to close the application process sooner if we hire an applicant for this position before the application deadline. If we are not able to hire someone from this role before the application deadline, we will update this posting with a new anticipated application deadline. Compensation & Benefits Details * An employee’s pay position within the salary range may be based on several factors including but not limited to (1) relevant education; qualifications; certifications; and experience; (2) skills, ability, knowledge of the job; (3) performance, contribution and results; (4) geographic location; (5) shift; (6) internal and external equity; and (7) business and organizational needs. * The salary range is what we believe to be the range of possible compensation for this role at the time of this posting. We may ultimately pay more or less than the posted range and this range is only applicable for jobs to be performed in California, Colorado, New York or remote jobs that can be performed in California, Colorado and New York. This range may be modified in the future. * If your position is non-exempt, you are eligible for overtime pay pursuant to company policy and applicable laws. You may also be eligible for shift differential pay, depending on the shift to which you are assigned. * You will be eligible to be considered for bonuses under either WD’s Short Term Incentive Plan (“STI Plan”) or the Sales Incentive Plan (“SIP”) which provides incentive awards based on Company and individual performance, depending on your role and your performance. You may be eligible to participate in our annual Long-Term Incentive (LTI) program, which consists of restricted stock units (RSUs) or cash equivalents, pursuant to the terms of the LTI plan. Please note that not all roles are eligible to participate in the LTI program, and not all roles are eligible for equity under the LTI plan. RSU awards are also available to eligible new hires, subject to WD'S Standard Terms and Conditions for Restricted Stock Unit Awards. * We offer a comprehensive package of benefits including paid vacation time; paid sick leave; medical/dental/vision insurance; life, accident and disability insurance; tax-advantaged flexible spending and health savings accounts; employee assistance program; other voluntary benefit programs such as supplemental life and AD&D, legal plan, pet insurance, critical illness, accident and hospital indemnity; tuition reimbursement; transit; the Applause Program; employee stock purchase plan; and the WD Savings 401(k) Plan. * Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with the law. Notice To Candidates: Please be aware that WD and its subsidiaries will never request payment as a condition for applying for a position or receiving an offer of employment. Should you encounter any such requests, please report it immediately to [WD Ethics Helpline](https://secure.ethicspoint.com/domain/media/en/gui/48999/index.html) or email [compliance@wdc.com](mailto:compliance@wdc.com).", "summaryDescription" : "Executive Assistant - VP Legal at Western Digital. Skills: Calendar management, Meeting planning, Travel management, Tool management. Manage executive calendars. Coordinate schedules", "postedDate" : "2026-06-15T21:05:03.000", "createdAt" : "2026-06-16T01:40:49.654", "lastUpdated" : "2026-06-16T12:35:16.117", "ingestTimestamp" : "2026-06-16T01:40:49.654", "mongoId" : "6a308b18f292fd229c09828b", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 75000, "salaryAnnualMax" : 110000, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ "Expense reporting", "Purchase orders", "Requisition workflows", "Payment workflows", "Discretion", "Maturity", "Leadership", "Kind", "Inclusive", "Ethically minded", "Calendar management", "Meeting planning", "Travel management", "Tool management", "Business partner", "Strategic thinking", "Problem solving", "Anticipation of deliverables", "Legal executive support", "Finance executive support", "High tech industry", "California notary public", "Microsoft 365", "Outlook", "Word", "Excel", "PowerPoint", "Teams" ], "skillCount" : 28, "jobCategory" : "operations", "jobSubcategory" : "hr", "seniorityLevel" : "Mid", "dataQualityScore" : 1.0, "_score" : 413.17014, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c771674d8ee00a093bb0e", "title" : "executive operations", "company" : "turbopuffer", "industry" : "OPS", "salary" : { "min" : 250000.0, "max" : 400000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for executive operations roles in New York, adjusted for executive seniority and the technology industry." }, "location" : "NYC", "locations" : [ "NYC" ], "timestamp" : "2026-06-16T03:33:18.988", "fingerprint" : "1a45e72dd2425ce26c9ea59fa1b805ec5783fe7b9b8a40d76dbda031f14e0aba", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/turbopuffer/b36af277-2d2a-4a80-887d-ad47b799eeff/application", "externalId" : "b36af277-2d2a-4a80-887d-ad47b799eeff", "industryFunction" : { }, "structuredLocations" : [ { "city" : "New York", "state" : "New York", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "40.7127281,-74.0060152" }, { "city" : "Ottawa", "state" : "Ontario", "country" : "Canada", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "45.4208777,-75.6901106" }, { "city" : "San Francisco", "state" : "California", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "37.7879363,-122.4075201" } ], "locationText" : "New York, New York, United States; Ottawa, Ontario, Canada; San Francisco, California, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 10, "experienceMaxYears" : 99, "experienceLevel" : "Executive", "professionalSkills" : [ "Operations role", "Cross company work" ], "majorSkills" : "Calendar management, Inbox management, Travel planning, Office operations", "majorSkillsList" : [ "Calendar management", "Inbox management", "Travel planning", "Office operations" ], "coreResponsibilities" : "Run point on CTO's calendar, Run point on CTO's travel, Run point on CTO's inbox, Manage high volume schedule, Plan travel end-to-end, Triage CTO's inbox, Partner with CEO's EA, Evolve new hire onboarding process, Plan customer dinners, Plan company offsites, Manage ops for NYC office", "teamCollaboration" : "Cross company work; Partner with CEO's EA", "communicationSkills" : "Represent CTO clearly", "problemSolvingSkills" : "Catch things others miss; Fill gaps", "specialRequirements" : "Occasional travel to Ottawa, Occasional travel to SF", "qualificationsBasic" : "Coordination experience, Managed calendars for senior people, Managed inboxes for senior people, Managed travel for senior people, Juggle multiple senior stakeholders, Catch things others miss, Fill gaps without task being too small, Write well, Represent CTO clearly", "qualificationsPreferred" : "Experience supporting technical founder, Experience supporting engineering leader, Experience at early stage startup", "remoteFriendly" : true, "workSiteFlexibility" : "Hybrid", "rawDescription" : "turbopuffer is looking for an executive assistant to support our CTO and handle ops in our NYC hub. We're scaling fast and need someone who can take the operational load off his plate. We are looking for someone based in NYC to work hybrid in our office downtown with occasional travel to Ottawa and SF. what you'll do: - run point on the CTO's calendar, travel, and inbox - manage a high volume schedule across time zones and competing priorities - plan travel end-to-end: flights, hotels, ground, and itineraries - triage his inbox so nothing important slips by - partner with the CEO's EA on cross company work - evolve new hire onboarding process - plan events like customer dinners and company offsites - manage ops for the NYC office must have: - coordination - you've worked as an EA, chief of staff, or in a similar operations role - you've managed calendars, inboxes, and travel for senior people at high volume - you can juggle multiple senior stakeholders and competing priorities without dropping the ball - judgment: you catch the things others miss - operator: you see the gap and fill it, no task is too small - typist: you write well and can represent the CTO clearly in any thread - human: you build trust quickly nice to have: - prior experience supporting a technical founder or engineering leader - experience at an early stage startup tpuf is hardcore & whimsical. we value: - overstep > understep - show > tell - complexity is earned - showing up as part of our customer’s team - making stuff easy to react to", "summaryDescription" : "executive operations at turbopuffer. Skills: Calendar management, Inbox management, Travel planning, Office operations. Run point on CTO's calendar. Run point on CTO's travel", "createdAt" : "2026-06-14T21:02:43.956", "lastUpdated" : "2026-06-16T03:33:18.988", "ingestTimestamp" : "2026-06-14T21:02:43.956", "mongoId" : "6a2c771674d8ee00a093bb0e", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 250000, "salaryAnnualMax" : 400000, "salaryBand" : "200k+", "hasSalary" : true, "allSkills" : [ "Calendar management", "Inbox management", "Travel planning", "Office operations", "Operations role", "Cross company work" ], "skillCount" : 6, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Executive", "dataQualityScore" : 0.8888889, "_score" : 411.6023, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a304f24f292fd229cee57d3", "title" : "Executive Assistant - VP Legal", "company" : "Western Digital", "industry" : "Computer Hardware", "salary" : { "min" : 75000.0, "max" : 105000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market data for Executive Assistant - VP Legal in Irvine, United States, adjusted for mid-seniority in the technology industry." }, "location" : "Irvine, CA, United States", "locations" : [ "Irvine", "CA", "United States" ], "certifications" : [ "California notary public" ], "timestamp" : "2026-06-16T06:41:17.451", "fingerprint" : "b7dded2aebcd8780d89e722fb6c77639f7733dec964380b3aaeb5953918ef5a5", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/WesternDigital/744000132268179-executive-assistant-vp-legal", "externalId" : "744000132268179", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Irvine", "state" : "California", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "33.6856969,-117.8259810" } ], "locationText" : "Irvine, California, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "mid", "professionalSkills" : [ "Business partner", "Strategic thinking", "Problem solving", "Time management", "Organizational skills" ], "hardSkillsList" : [ "Microsoft Outlook", "Microsoft Word", "Microsoft Excel", "Microsoft PowerPoint", "Microsoft Teams", "Expense reporting", "Purchase orders", "Requisition processing", "Payment workflows" ], "softSkillsList" : [ "Discretion", "Maturity", "Leadership", "Kind", "Inclusive", "Ethically minded" ], "hardSkills" : [ { "name" : "Microsoft Outlook", "level" : "intermediate" }, { "name" : "Microsoft Word", "level" : "intermediate" }, { "name" : "Microsoft Excel", "level" : "intermediate" }, { "name" : "Microsoft PowerPoint", "level" : "intermediate" }, { "name" : "Microsoft Teams", "level" : "intermediate" }, { "name" : "Expense reporting", "level" : "intermediate" }, { "name" : "Purchase orders", "level" : "intermediate" }, { "name" : "Requisition processing", "level" : "intermediate" }, { "name" : "Payment workflows", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Discretion" }, { "name" : "Maturity" }, { "name" : "Leadership" }, { "name" : "Kind" }, { "name" : "Inclusive" }, { "name" : "Ethically minded" } ], "majorSkills" : "Executive support, Calendar management, Travel coordination, Meeting planning", "majorSkillsList" : [ "Executive support", "Calendar management", "Travel coordination", "Meeting planning" ], "coreResponsibilities" : "Manage executive calendars, Coordinate schedules, Prioritize requests, Solicit agendas, Manage attendee lists, Plan and organize meetings, Coordinate team offsites, Organize organizational meetings, Obtain briefing documents, Create briefing packets, Act as proxy for communications, Act as proxy for approvals, Refer routine matters, Manage complex international travel, Manage complex domestic travel, Decide optimum travel arrangements, Process passports, Process visas, Manage expense reports, Manage purchase orders, Support expense workflows, Support requisition workflows, Support payment workflows, Coordinate with IT support, Problem solve, Understand priorities, Plan ahead for events, Plan ahead for tasks", "teamCollaboration" : "Coordinate across executives; Coordinate with business partners; Coordinate with team members; Coordinate with IT support teams", "domainKnowledge" : "Legal executive support; High tech legal; Finance executive support; Public company operations", "domainList" : [ "legal-executive-support", "high-tech-legal", "finance-executive-support", "public-company-operations" ], "domainSpecificKnowledge" : [ "Legal executive support", "High tech legal", "Finance executive support", "Public company operations" ], "toolProficiency" : [ "Microsoft 365", "Outlook", "Word", "Excel", "PowerPoint", "Teams" ], "communicationSkills" : "Written communication; Oral communication", "continuousLearning" : "Incorporate AI into workstreams", "problemSolvingSkills" : "Intuitive problem-solver; Thoughtful anticipation", "specialRequirements" : "Daily presence in office, Periodic presence in office", "qualificationsBasic" : "4+ years experience supporting senior management, Advanced Microsoft 365 knowledge, Handle confidential information, Prioritize and manage complex issues, Excellent written and oral communication skills, Highly organized, Resourceful, Detail oriented, Excellent time management skills, Propensity to learn and incorporate AI", "qualificationsPreferred" : "California notary public", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "At WD, our vision is to power global innovation and push the boundaries of technology to make what you thought was once impossible, possible. At our core, WD is a company of problem solvers. People achieve extraordinary things given the right technology. For decades, we’ve been doing just that—our technology helped people put a man on the moon and capture the first-ever picture of a black hole. We offer an expansive portfolio of technologies, HDDs, and platforms for business, creative professionals, and consumers alike under our Western Digital®, WD®, and WD_BLACK™. We are a key partner to some of the largest and highest-growth organizations in the world. From enabling systems to make cities safer and more connected, to powering the data centers behind many of the world’s biggest companies and hyperscale cloud providers, to meeting the massive and ever-growing data storage needs of the AI era, WD is fueling a brighter, smarter future. Today’s exceptional challenges require your unique skills. Together, we can build the future of data storage. We are seeking an Executive Assistant to provide high quality support to Legal Executives and other senior legal team members. This position will report to our VP of Litigation and Risk. The successful candidate will be a highly trusted, organized individual who exercises a great deal of discretion, and has exceptional interpersonal and multi-tasking skills. The ideal candidate describes themselves as a strategic business partner and is driven, focused, organized, and innovative. We’re seeking someone who is flexible and thrives in a fast-paced environment. Excellent written and verbal communication skills, strong critical thinking and attention to detail are equally meaningful in this role. A positive attitude and a team player are a must! Essential Duties and Responsibilities * Calendar Management: Manage calendars of VPs; coordinate across executives, business partners and team members by prioritizing schedules and qualifying requests. Proactively solicit agendas and manage attendee lists. * Meeting Planning and Event Coordination: Assist in the planning and organizing of internal and external meetings, team offsites, and organizational wide meetings. Obtain briefing documents for key internal/external meetings and create briefing packets for business trips. * Correspondence/Approvals: Act as a proxy for communications and approvals as authorized. Act a as a source for general inquiries and refer routine matters to appropriate parties. * Travel: Manage complex international and domestic travel. Carefully consider and decide the optimum travel arrangements and itineraries. Process passports and visas. * Tool Management: Manage expense reports and purchase orders and become a tool champion of WD’s internal tools. Support expense, requisition, and payment workflows for the Risk Management team. * Coordinate with IT support teams in advance of meetings and events to understand the best technology needed to ensure a successful outcome. * In general, daily tasks are carried out at a higher level of complexity. Your job will be to problem solve, intuitively understand priorities, and plan-ahead for reoccurring events and tasks. ## Qualifications * 4+ years’ experience supporting at the senior management level in a public company, preferably for a legal or finance executive in high tech. * Advanced knowledge of Microsoft 365 applications: Outlook, Word, Excel, PowerPoint, Teams. * Great attention to detail and the maturity to handle confidential information is a must. * Intuitive problem-solver with thoughtful anticipation of deliverables. * Ability to prioritize and manage complex issues. * Excellent written and oral communication skills. * Highly organized, resourceful, and detail oriented. * Excellent time management skills. * Collaborative style, team player. * Propensity to learn and incorporate AI into workstreams. * Demonstrates leadership. * Passionate, kind, inclusive, and ethically minded. * Daily presence (Monday, Wednesday and Thursday) in office; periodically on Tuesday or Friday. * California notary public is preferred. ## Additional Information Western Digital is committed to providing equal opportunities to all applicants and employees and will not discriminate against any applicant or employee based on their race, color, ancestry, religion (including religious dress and grooming standards), sex (including pregnancy, childbirth or related medical conditions, breastfeeding or related medical conditions), gender (including a person’s gender identity, gender expression, and gender-related appearance and behavior, whether or not stereotypically associated with the person’s assigned sex at birth), age, national origin, sexual orientation, medical condition, marital status (including domestic partnership status), physical disability, mental disability, medical condition, genetic information, protected medical and family care leave, Civil Air Patrol status, military and veteran status, or other legally protected characteristics. We also prohibit harassment of any individual on any of the characteristics listed above. Our non-discrimination policy applies to all aspects of employment. We comply with the laws and regulations set forth in the \"[Know Your Rights: Workplace Discrimination is Illegal](https://www.eeoc.gov/sites/default/files/2023-06/22-088EEOCKnowYourRights6.12.pdf)” poster. Our pay transparency policy is available [here](https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp%20EnglishformattedESQA508c.pdf). Western Digital thrives on the power and potential of diversity. As a global company, we believe the most effective way to embrace the diversity of our customers and communities is to mirror it from within. We believe the fusion of various perspectives results in the best outcomes for our employees, our company, our customers, and the world around us. We are committed to an inclusive environment where every individual can thrive through a sense of belonging, respect and contribution. Western Digital is committed to offering opportunities to applicants with disabilities and ensuring all candidates can successfully navigate our careers website and our hiring process. Please contact us at [jobs.accommodations@wdc.com](mailto:jobs.accommodations@wdc.com) to advise us of your accommodation request. In your email, please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which you are applying. Based on our experience, we anticipate that the application deadline will be 07/18/2025 (3 months from posting), although we reserve the right to close the application process sooner if we hire an applicant for this position before the application deadline. If we are not able to hire someone from this role before the application deadline, we will update this posting with a new anticipated application deadline. Compensation & Benefits Details * An employee’s pay position within the salary range may be based on several factors including but not limited to (1) relevant education; qualifications; certifications; and experience; (2) skills, ability, knowledge of the job; (3) performance, contribution and results; (4) geographic location; (5) shift; (6) internal and external equity; and (7) business and organizational needs. * The salary range is what we believe to be the range of possible compensation for this role at the time of this posting. We may ultimately pay more or less than the posted range and this range is only applicable for jobs to be performed in California, Colorado, New York or remote jobs that can be performed in California, Colorado and New York. This range may be modified in the future. * If your position is non-exempt, you are eligible for overtime pay pursuant to company policy and applicable laws. You may also be eligible for shift differential pay, depending on the shift to which you are assigned. * You will be eligible to be considered for bonuses under either WD’s Short Term Incentive Plan (“STI Plan”) or the Sales Incentive Plan (“SIP”) which provides incentive awards based on Company and individual performance, depending on your role and your performance. You may be eligible to participate in our annual Long-Term Incentive (LTI) program, which consists of restricted stock units (RSUs) or cash equivalents, pursuant to the terms of the LTI plan. Please note that not all roles are eligible to participate in the LTI program, and not all roles are eligible for equity under the LTI plan. RSU awards are also available to eligible new hires, subject to WD'S Standard Terms and Conditions for Restricted Stock Unit Awards. * We offer a comprehensive package of benefits including paid vacation time; paid sick leave; medical/dental/vision insurance; life, accident and disability insurance; tax-advantaged flexible spending and health savings accounts; employee assistance program; other voluntary benefit programs such as supplemental life and AD&D, legal plan, pet insurance, critical illness, accident and hospital indemnity; tuition reimbursement; transit; the Applause Program; employee stock purchase plan; and the WD Savings 401(k) Plan. * Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with the law. Notice To Candidates: Please be aware that WD and its subsidiaries will never request payment as a condition for applying for a position or receiving an offer of employment. Should you encounter any such requests, please report it immediately to [WD Ethics Helpline](https://secure.ethicspoint.com/domain/media/en/gui/48999/index.html) or email [compliance@wdc.com](mailto:compliance@wdc.com).", "summaryDescription" : "Executive Assistant - VP Legal at Western Digital. Skills: Executive support, Calendar management, Travel coordination, Meeting planning. Manage executive calendars. Coordinate schedules", "postedDate" : "2026-06-15T18:55:51.000", "createdAt" : "2026-06-15T21:31:18.805", "lastUpdated" : "2026-06-16T06:41:17.451", "ingestTimestamp" : "2026-06-15T21:31:18.805", "mongoId" : "6a304f24f292fd229cee57d3", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 75000, "salaryAnnualMax" : 105000, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ "Microsoft Outlook", "Microsoft Word", "Microsoft Excel", "Microsoft PowerPoint", "Microsoft Teams", "Expense reporting", "Purchase orders", "Requisition processing", "Payment workflows", "Discretion", "Maturity", "Leadership", "Kind", "Inclusive", "Ethically minded", "Executive support", "Calendar management", "Travel coordination", "Meeting planning", "Business partner", "Strategic thinking", "Problem solving", "Time management", "Organizational skills", "Legal executive support", "High tech legal", "Finance executive support", "Public company operations", "California notary public", "Microsoft 365", "Outlook", "Word", "Excel", "PowerPoint", "Teams" ], "skillCount" : 35, "jobCategory" : "operations", "jobSubcategory" : "hr", "seniorityLevel" : "Mid", "dataQualityScore" : 1.0, "_score" : 411.2146, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c8d0774d8ee00a0977ef2", "title" : "Executive Assistant", "company" : "Glia", "industry" : "Operations (G&A)", "salary" : { "min" : 480000.0, "max" : 720000.0, "currency" : "MXN", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Executive Assistant in Mexico City, Mexico, adjusted for mid-seniority and the FinTech industry." }, "location" : "Mexico", "locations" : [ "Mexico" ], "timestamp" : "2026-06-16T00:42:25.484", "fingerprint" : "24ed4ae18a89e4a45609e9e4a64d29fe9ee93cf4cf1cb7913e70a06d57b64bef", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/glia/985656fd-40ba-45da-b5a2-b7005cb6bbfc/application", "externalId" : "985656fd-40ba-45da-b5a2-b7005cb6bbfc", "industryFunction" : { }, "structuredLocations" : [ { "country" : "Mexico", "continent" : "na", "workMode" : "onsite" } ], "locationText" : "Mexico", "employmentType" : "FULL_TIME", "technicalSkills" : "AI tools, Google Workspace, Sheets, Docs, Slides, CRM tools, Salesforce, Project Management software", "professionalSkills" : [ "Strategic Sync", "Calendar Optimization", "Strategic Coordination", "Material Development", "Project Management", "Logistics", "Event Coordination", "Expense Management", "Reimbursement Management" ], "hardSkillsList" : [ "Presentation design", "Briefing material preparation" ], "softSkillsList" : [ "Adaptability", "Discretion" ], "hardSkills" : [ { "name" : "Presentation design", "level" : "intermediate" }, { "name" : "Briefing material preparation", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Adaptability" }, { "name" : "Discretion" } ], "majorSkills" : "Executive Support, Calendar Management, Project Coordination, Presentation Development", "majorSkillsList" : [ "Executive Support", "Calendar Management", "Project Coordination", "Presentation Development" ], "coreResponsibilities" : "Attend leadership meetings, Capture key decisions, Synthesize action items, Drive follow-up on action items, Manage complex calendars, Track performance metrics, Prepare for business reviews, Prepare for executive meetings, Streamline organizational communication, Design presentations, Polish briefing materials, Lead special projects, Lead research assignments, Coordinate international travel, Execute high-impact events, Manage expenses, Manage reimbursements, Ensure seamless office operations, Ensure seamless remote operations", "teamCollaboration" : "Partner with senior leadership; Collaborate with HR; Collaborate with Finance", "projectManagementSkills" : [ "Project Management" ], "domainKnowledge" : "Banking AI", "domainList" : [ "banking-ai" ], "domainSpecificKnowledge" : [ "Banking AI" ], "toolProficiency" : [ "Google Workspace", "Sheets", "Docs", "Slides", "Salesforce" ], "communicationSkills" : "Executive communication; Professional communication", "specialRequirements" : "International travel", "qualificationsBasic" : "2+ years experience as Executive Assistant, High proficiency in AI tools, Advanced Google Workspace skills, Proven ability to handle confidential information", "qualificationsPreferred" : "Supporting C-Suite in high-growth tech, Familiarity with CRM tools, Familiarity with Project Management software", "rawDescription" : "About Glia Glia is the #1 Banking AI platform, empowering community and regional financial institutions to create efficiencies, accelerate loan growth, drive deposits, and deliver experiences that win against megabanks and fintechs. Glia's Banking AI Operating System is a central intelligence layer on top of existing tech stacks, activating an AI workforce of specialized agents that draw from banking data, interaction history, and integrated systems of record. These banking-trained agents automate workflows across voice and digital–from front office to back office–resulting in decreased operational costs and the Universal Banker model. Trusted by 700+ banks and credit unions for its ironclad security and reliability, Glia delivers the industry’s first contractual no-hallucination guarantee. It’s why Glia customers quickly and confidently put Banking AI to work with measurable results from day one.More information about Glia can be found at glia.com http://glia.com. The Role We are seeking a high-leverage Executive Assistant to serve as a strategic partner to our executive leadership team and senior executive assistant. You will be the air traffic controller for our senior leadership, ensuring their time is spent on highest-value activities while proactively removing bottlenecks across the organization. The ideal candidate will be adaptable, detail-oriented, and possess excellent communication skills. What You’ll Do - Strategic Sync & Execution: Attend high-profile leadership meetings; capture key decisions, synthesize action items, and drive follow-up to ensure nothing stalls. - Calendar Optimization: Manage complex, high-velocity calendars for the executive team. - Strategic Coordination: Partner with senior leadership to assist in tracking performance metrics, preparing for business reviews and executive meetings, and streamlining communication across the organization. - Material Development: Design and polish high-stakes presentations and briefing materials for Board meetings, investor relations, and strategic partnerships. - Project Management: Lead special projects and research assignments that cross-cut departments. - Logistics & Events: Coordinate complex international travel and execute high-impact events, including executive offsites, board meetings, and departmental sync weeks. - Operational Excellence: Manage expenses, reimbursements, and administrative duties in collaboration with HR and Finance to ensure seamless office and remote operations. Requirements - Experience: 2+ years of experience as an Executive Assistant, ideally supporting C-Suite leaders in a high-growth tech environment. - Strategic Mindset: Ability to understand the \"big picture\" and anticipate the needs of executive leadership before they arise. - Communication Mastery: Outstanding writing and verbal skills; ability to communicate with professionalism to external partners and internal stakeholders. - AI Literacy: High proficiency in leveraging AI tools to automate administrative workflows, synthesize meeting transcripts, and draft executive communications. - Technical Proficiency: Advanced skills in Google Workspace, especially Sheets, Docs and Slides. Familiarity with CRM tools (Salesforce) and Project Management software is a plus. - Discretion: Proven ability to handle highly confidential information with absolute integrity. - Adaptability: A \"no task too big or small\" mentality with the flexibility to pivot as priorities shift in a fast-paced startup. Glia is an equal-opportunity employer. Glia does not discriminate against any employee or applicant because of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or related condition (including breastfeeding), or any other basis protected by law. The Glia Talent Acquisition team uses @glia.com http://glia.com and @ darina.danchenko@gliatalent.comgliatalent.com http://gliatalent.com email addresses for coordinating interviews, providing updates, and sending documents. Our hiring process involves an introduction, practical and team interviews, and a decision and offer. For more information, visit our Recruitment Privacy Notice page https://www.glia.com/eu-recruitment-privacy-notice or contact our talent team via talent@glia.com", "summaryDescription" : "Executive Assistant at Glia. Skills: Executive Support, Calendar Management, Project Coordination, Presentation Development. Attend leadership meetings. Capture key decisions", "createdAt" : "2026-06-14T18:43:03.739", "lastUpdated" : "2026-06-16T00:42:25.484", "ingestTimestamp" : "2026-06-14T18:43:03.739", "mongoId" : "6a2c8d0774d8ee00a0977ef2", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "200k+", "hasSalary" : false, "allSkills" : [ "Presentation design", "Briefing material preparation", "Adaptability", "Discretion", "Executive Support", "Calendar Management", "Project Coordination", "Presentation Development", "Strategic Sync", "Calendar Optimization", "Strategic Coordination", "Material Development", "Project Management", "Logistics", "Event Coordination", "Expense Management", "Reimbursement Management", "Banking AI", "Google Workspace", "Sheets", "Docs", "Slides", "Salesforce" ], "skillCount" : 23, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "_score" : 410.56342, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "FinTech", "llmIndustryConfidence" : 0.95 }, { "id" : "6a305933f292fd229cf45bbc", "title" : "Sr Executive Assistant", "salary" : { "min" : 95000.0, "max" : 135000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Senior Executive Assistant in Campbell, United States, adjusted for seniority and full-time employment." }, "location" : "Campbell, CA", "locations" : [ "Campbell, CA" ], "timestamp" : "2026-06-16T08:56:32.011", "fingerprint" : "b35c52c91af28b80eb2e64355e9d95318f9408ef28c5a808f618172662a6f9bd", "source" : "jazzhr", "language" : "en", "externalId" : "Zx6XNisyiY", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Campbell", "state" : "California", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "37.2870626,-121.9448810" } ], "locationText" : "Campbell, California, United States", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "Senior", "workSiteFlexibility" : "Onsite", "summaryDescription" : "Sr Executive Assistant", "createdAt" : "2026-06-15T22:17:30.516", "lastUpdated" : "2026-06-16T08:56:32.011", "ingestTimestamp" : "2026-06-15T22:17:30.516", "mongoId" : "6a305933f292fd229cf45bbc", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 95000, "salaryAnnualMax" : 135000, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Senior", "dataQualityScore" : 0.44444445, "_score" : 410.31537, "hasLocation" : true, "hasGeo" : true, "llmIndustryConfidence" : 0.85 }, { "id" : "6a305af3f292fd229cf577be", "title" : "Employee Experience & Executive Assistant", "company" : "Bringg", "industry" : "SaaS", "salary" : { "min" : 180000.0, "max" : 270000.0, "currency" : "ILS", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Mid-level Employee Experience & Executive Assistant in Tel Aviv, Israel, within the SaaS industry, adjusted for company size and seniority." }, "location" : "Tel aviv", "locations" : [ "Tel aviv" ], "timestamp" : "2026-06-16T10:04:36.790", "fingerprint" : "bb0d816bf19c88c9000f16dd36d7088b75b23a47fcd697148b024d040c95d206", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/bringg/jobs/8591830002", "externalId" : "8591830002", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Tel Aviv", "country" : "Israel", "continent" : "as", "source" : "llm", "workMode" : "onsite", "geo" : "32.0852997,34.7818064" } ], "locationText" : "Tel Aviv, Israel", "experienceMinYears" : 3, "experienceMaxYears" : 5, "experienceLevel" : "Mid", "professionalSkills" : [ "Employee experience", "Events production", "People operations", "Organizational discipline", "Executive communications", "Vendor management", "Cross-cultural coordination", "Budget management" ], "hardSkillsList" : [ "Calendar management", "Travel logistics management", "Procurement", "Onboarding logistics", "Offboarding logistics" ], "hardSkills" : [ { "name" : "Calendar management", "level" : "intermediate" }, { "name" : "Travel logistics management", "level" : "intermediate" }, { "name" : "Procurement", "level" : "intermediate" }, { "name" : "Onboarding logistics", "level" : "intermediate" }, { "name" : "Offboarding logistics", "level" : "intermediate" } ], "majorSkills" : "Employee experience, Events production, Executive support", "majorSkillsList" : [ "Employee experience", "Events production", "Executive support" ], "coreResponsibilities" : "Produce company events end to end, Own employee experience calendar, Design welfare initiatives, Design team events, Design milestone celebrations, Design seasonal programs, Create welcome experiences, Create anniversary surprises, Create team-building activities, Create wellbeing touchpoints, Support Executive leadership team, Manage CEO calendar, Manage executive calendars, Coordinate executive schedules, Prepare for executive meetings, Protect executive work time, Manage CEO travel logistics, Manage leadership travel logistics, Handle travel disruptions, Keep Tel Aviv office running, Manage office facilities, Manage office procurement, Manage onboarding logistics, Manage offboarding logistics, Address day-to-day employee needs", "teamCollaboration" : "Cross-timezone coordination; Executive leadership team", "projectManagementSkills" : [ "Budget management", "Logistics management" ], "domainKnowledge" : "Last-mile delivery; AI-powered SaaS", "domainList" : [ "last-mile-delivery", "ai-powered-saas" ], "domainSpecificKnowledge" : [ "Last-mile delivery", "AI-powered SaaS" ], "toolProficiency" : [ "TravelPerk" ], "communicationSkills" : "Executive communications; Cross-cultural coordination", "outcomesObjectives" : "Deliver major event or offsite; Embed welfare touchpoints; Employees notice the difference; Employee experience is talked about", "qualificationsBasic" : "3+ years global employee experience, 3+ years events production, 3+ years people operations, Global or multi-office environment experience, English near-native level", "qualificationsPreferred" : "Experience managing group travel logistics, Experience working with TravelPerk, Budget management across multiple programs", "workSiteFlexibility" : "Flexible", "rawDescription" : "At Bringg, we're on a mission to transform last-mile delivery into a powerful driver of growth, loyalty, and operational excellence. As an AI-powered SaaS platform, we enable retailers and logistics providers to orchestrate smarter, more efficient delivery operations across every fleet type and service level - from same-day to scheduled delivery. We are a multinational company serving leading enterprises and Fortune 500 brands, helping some of the world's most complex delivery organizations streamline operations, enhance customer experiences, and stay ahead in a rapidly evolving market. WHY THIS ROLE MATTERS Culture isn't built in an all-hands deck. It's built in the offsite that people talk about for a year, the birthday surprise no one expected, and the office that actually feels good to come back to. This role owns that experience at Bringg - across ~180 people, 5 geos, and a company that needs proactive, intentional care to keep up. Alongside the employee experience work, this role supports the CEO and Executive team directly - keeping schedules tight, travel seamless, and executive operations running smoothly in the background. WHAT YOU'LL DO Produce company events, offsites, and team parties end to end: concept, venue, vendors, budget, logistics, catering, and flawless day-of execution: from a small team dinner to a multi-country company retreat Own the employee experience calendar: welfare initiatives, team events, milestone celebrations, seasonal programs- designed thoughtfully for both Tel Aviv and remote employees. Create the kind of moments that stay with people: welcome experiences for new hires, anniversary surprises, team-building activities that don't feel forced, and wellbeing touchpoints that show the company actually pays attention Own the CEO and support the Executive leadership team with calendar management: priorities, cross-timezone coordination, meeting preparation, and protecting focused work time Manage travel logistics for the CEO and leadership: flights, hotels, visas, itineraries, and real-time disruption handling via TravelPerk Keep the Tel Aviv office running as a space that reflects the Bringg culture: facilities, procurement, onboarding and offboarding logistics, and day-to-day employee needs. WHAT YOU'LL ACHIEVE 3 months: A clear picture of the current employee experience: what's working, what's missing and an annual EX calendar that reflects it. CEO support and travel running smoothly from day one. 6 months: At least one major event or offsite delivered end to end. Welfare touchpoints embedded in the company rhythm. Employees notice the difference. 12 months: Bringg's employee experience is something people talk about when asked why they love working here. You built that. WHAT YOU BRINGG 3+ years in global employee experience, events production, or people operations - in a global or multi-office environment where programs had to work across cultures, time zones, and very different employee needs A track record of planning and producing company events end to end - offsites, team parties, large gatherings - with real ownership of budget, vendors, and outcomes English at a near-native level - executive communications, international vendor management, and cross-cultural coordination feel natural, not effortful Genuine people's instincts paired with sharp organizational discipline - you notice what makes employees feel valued and have the precision to act on it consistently, even when twenty other things are in motion Strong advantages: Experience managing group travel logistics or working with TravelPerk Budget management across multiple programs simultaneously", "summaryDescription" : "Employee Experience & Executive Assistant at Bringg. Skills: Employee experience, Events production, Executive support. Produce company events end to end. Own employee experience calendar", "postedDate" : "2026-06-15T23:22:09.935", "createdAt" : "2026-06-15T23:22:09.935", "lastUpdated" : "2026-06-16T10:04:36.790", "ingestTimestamp" : "2026-06-15T23:22:09.935", "mongoId" : "6a305af3f292fd229cf577be", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "150k-200k", "hasSalary" : false, "allSkills" : [ "Calendar management", "Travel logistics management", "Procurement", "Onboarding logistics", "Offboarding logistics", "Employee experience", "Events production", "Executive support", "People operations", "Organizational discipline", "Executive communications", "Vendor management", "Cross-cultural coordination", "Budget management", "Logistics management", "Last-mile delivery", "AI-powered SaaS", "TravelPerk" ], "skillCount" : 18, "jobCategory" : "operations", "jobSubcategory" : "hr", "seniorityLevel" : "Mid", "dataQualityScore" : 0.8888889, "_score" : 409.21838, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "SaaS", "llmIndustryConfidence" : 0.95 }, { "id" : "6a3054e6f292fd229cf1ba92", "title" : "People Operations Executive", "company" : "Filmhouse Cinema", "industry" : "Entertainment", "salary" : { "min" : 1.5E7, "max" : 2.5E7, "currency" : "NGN", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Mid-level People Operations Executive in Victoria Island, Nigeria, within the Media & Entertainment industry, adjusted for company size and seniority." }, "location" : "Victoria Island, Lagos, NG", "locations" : [ "Victoria Island", "Lagos", "NG" ], "certifications" : [ "CIPM" ], "timestamp" : "2026-06-16T09:26:58.403", "fingerprint" : "40e4ab266c60ef85dda5b2cd2c8352c5701c2166342f020a0e9b549b8aa21af9", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/FilmhouseCinema1/744000132159300-people-operations-executive", "externalId" : "744000132159300", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Victoria Island", "state" : "Lagos", "country" : "Nigeria", "continent" : "af", "source" : "llm", "workMode" : "onsite", "geo" : "6.4300279,3.4259904" } ], "locationText" : "Victoria Island, Lagos, Nigeria", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "experienceMinYears" : 15, "experienceMaxYears" : 99, "experienceLevel" : "executive", "professionalSkills" : [ "People management", "Payroll administration", "Employee relations", "Talent acquisition", "Compliance reporting" ], "hardSkillsList" : [ "Headcount tracking", "Staff data maintenance", "Attendance tracking", "Leave tracking", "Workforce data tracking", "Payroll input processing", "Shift allowance administration", "Incentive payment administration", "Variable pay administration", "Disciplinary matters", "Grievance matters", "Welfare matters", "Probation reviews", "Contract renewals", "Exit processes", "Onboarding coordination", "Induction coordination", "Documentation filing", "System registration", "HR reporting" ], "softSkillsList" : [ "Interpersonal skills", "Warmth" ], "hardSkills" : [ { "name" : "Headcount tracking", "level" : "intermediate" }, { "name" : "Staff data maintenance", "level" : "intermediate" }, { "name" : "Attendance tracking", "level" : "intermediate" }, { "name" : "Leave tracking", "level" : "intermediate" }, { "name" : "Workforce data tracking", "level" : "intermediate" }, { "name" : "Payroll input processing", "level" : "intermediate" }, { "name" : "Shift allowance administration", "level" : "intermediate" }, { "name" : "Incentive payment administration", "level" : "intermediate" }, { "name" : "Variable pay administration", "level" : "intermediate" }, { "name" : "Disciplinary matters", "level" : "intermediate" }, { "name" : "Grievance matters", "level" : "intermediate" }, { "name" : "Welfare matters", "level" : "intermediate" }, { "name" : "Probation reviews", "level" : "intermediate" }, { "name" : "Contract renewals", "level" : "intermediate" }, { "name" : "Exit processes", "level" : "intermediate" }, { "name" : "Onboarding coordination", "level" : "intermediate" }, { "name" : "Induction coordination", "level" : "intermediate" }, { "name" : "Documentation filing", "level" : "intermediate" }, { "name" : "System registration", "level" : "intermediate" }, { "name" : "HR reporting", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Interpersonal skills" }, { "name" : "Warmth" } ], "majorSkills" : "HR Operations, Payroll Administration, Employee Relations", "majorSkillsList" : [ "HR Operations", "Payroll Administration", "Employee Relations" ], "coreResponsibilities" : "Act as first HR contact for managers and, Conduct regular site visits, Gather structured staff feedback, Raise issues proactively, Support site leadership with people management, Maintain accurate headcount records, Maintain staff data, Track attendance, Track leave, Track workforce data, Feed data into HR snapshot, Process payroll inputs monthly, Ensure timely salary processing, Administer shift allowances, Administer incentive payments, Administer variable pay, Resolve payroll queries, Handle disciplinary matters, Handle grievance matters, Handle welfare matters, Escalate complex cases to Head of HR, Support management of probation reviews, Support management of contract renewals, Support management of exit processes, Build trusted relationships with cinema teams, Support recruitment for cinema roles, Identify potential candidates, Feed profiles into talent pool, Coordinate onboarding of new hires, Coordinate induction, Coordinate documentation, Coordinate system registration, Ensure new starters are set up, Support new starters through first 90 days, Feed field data into HR snapshot, Feed field data into monthly reporting, Ensure HR documentation is complete, File HR documentation, Flag compliance risks, Flag people issues", "teamCollaboration" : "Coordination with support office HR; Liaise with Finance", "domainKnowledge" : "Nigerian labour law; Shift workers; Casual staff", "domainList" : [ "nigerian-labour-law", "shift-workers", "casual-staff" ], "domainSpecificKnowledge" : [ "Nigerian labour law", "Shift workers", "Casual staff" ], "toolProficiency" : [ "Microsoft Word", "Microsoft Excel", "Microsoft Outlook" ], "documentationSkills" : "HR documentation", "specialRequirements" : "Multi-site working, Regular travel", "qualificationsBasic" : "2–4 years of HR experience, Significant exposure to field or operational HR, Hands-on payroll administration experience, Employee relations capability, Comfort with multi-site working, Regular travel to cinema locations across Nigeria, Proficiency with Microsoft Office", "qualificationsPreferred" : "CIPM or equivalent certification, Experience in hospitality, cinema, retail, or any customer-facing multi-site environment, Familiarity with Nigerian labour law, Experience supporting management of disciplinary and misconduct processes", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Filmhouse Group houses multiple business within the media and entertainment space. The award winning Filmone Entertainment and the dynamic Filmhouse Cinemas. Our mission is \"to provide magical experiences through content that entertains and inspires, delivering world-class services and exceptional value to our audience\". The group is supported by a corporate operations management team that ensures our operations area aligned to International Best-Practice. Cinema People Operations * Act as the first point of HR contact for managers and staff across cinema locations * Conduct regular site visits, gathering structured staff feedback and raising issues proactively * Support Cinema Site Leadership with day-to-day people management decisions and documentation * Maintain accurate headcount records and staff data for each cinema location * Track attendance, leave, and workforce data and feed into the weekly HR snapshot Payroll & Compensation Administration * Collect, verify, and process payroll inputs for cinema staff on a monthly cycle * Liaise with Finance to ensure timely and accurate salary processing * Track and administer shift allowances, incentive payments, and variable pay components * Resolve payroll queries from staff quickly and accurately Employee Relations & Welfare * Handle first-line disciplinary, grievance, and welfare matters in line with Company policy and Nigerian labour law * Escalate complex or sensitive cases to the Head of HR with full documentation and context * Support the management of probation reviews, contract renewals, and exit processes for cinema staff * Build trusted relationships with cinema teams that make staff feel heard and supported Talent Acquisition & Pipeline * Support recruitment for cinema-based roles in coordination with the support office HR team * Keep an active eye out for potential candidates - whether roles are currently open or not - and feed strong profiles into the talent pool * Coordinate onboarding of new cinema hires including induction, documentation, and system registration * Ensure all new starters are fully set up and supported through their first 90 days Reporting & Compliance * Feed accurate field data into the weekly HR snapshot and monthly reporting cycle * Ensure all cinema HR documentation is complete, filed, and audit-ready * Flag compliance risks and people issues early - before they become crises ## Qualifications * 2–4 years of HR experience, with significant exposure to field or operational HR * Hands-on payroll administration experience * Strong employee relations capability * Genuine warmth and strong interpersonal skills * Good energy: you are the kind of person who lifts the room, not drains it * A natural spotter of talent * Comfort with multi-site working and regular travel to cinema locations across Nigeria * Organised, detail-oriented, and reliable * Proficiency with Microsoft Office (Word, Excel, Outlook) * Degree in Human Resources, Business Administration, or a related field ## Additional Information * CIPM or equivalent certification * Experience in hospitality, cinema, retail, or any customer-facing multi-site environment * Familiarity with Nigerian labour law, particularly as it applies to shift workers and casual staff * Experience supporting management of disciplinary and misconduct processes", "summaryDescription" : "People Operations Executive at Filmhouse Cinema. Skills: HR Operations, Payroll Administration, Employee Relations. Act as first HR contact for managers and. 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