{ "count" : 51831, "data" : [ { "id" : "6a3073ccf292fd229c003bcf", "title" : "Administration Support Representative", "company" : "Hato Hone St John", "industry" : "Hospital And Health Care", "salary" : { "min" : 41000.0, "max" : 52000.0, "currency" : "NZD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Entry-level Administration Support Representative salaries in Auckland, New Zealand, for Hato Hone St John, adjusted for part-time employment, are estimated based on 2024-2025 market data." }, "location" : "Auckland, Auckland, New Zealand", "locations" : [ "Auckland", "Auckland", "New Zealand" ], "timestamp" : "2026-06-16T11:21:51.696", "fingerprint" : "6b88c4a471ced7dc6a3ceb1ab970c487e868d094c3a1d237f2025b1a512564af", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/HatoHoneStJohn/6000000001155663-administration-support-representative", "externalId" : "6000000001155663", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Auckland", "state" : "Auckland", "country" : "New Zealand", "continent" : "oc", "source" : "llm", "workMode" : "onsite", "geo" : "-36.8520950,174.7631803" } ], "locationText" : "Auckland, Auckland, New Zealand", "employmentType" : "PART_TIME", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "entry", "professionalSkills" : [ "Customer service", "Administration" ], "softSkillsList" : [ "Adaptability", "Flexibility" ], "softSkills" : [ { "name" : "Adaptability" }, { "name" : "Flexibility" } ], "majorSkills" : "Customer service, Administration", "majorSkillsList" : [ "Customer service", "Administration" ], "coreResponsibilities" : "Complete administration processes efficiently, Complete administration processes accurately, Complete administration processes within time frames, Build effective relationships with team members, Build effective relationships with stakeholders, Maintain effective relationships with team members, Maintain effective relationships with stakeholders, Action outbound enquiries, Deliver accurate advice, Deliver professional advice, Deliver accurate support, Deliver professional support, Resolve customer complaints effectively, Resolve customer complaints speedily, Escalate customer complaints, Contribute to development of new ideas, Contribute to implementation of new ideas, Enhance service, Enhance reputation", "teamCollaboration" : "Internal stakeholders; External stakeholders", "domainKnowledge" : "Telecare products", "domainList" : [ "telecare-products" ], "domainSpecificKnowledge" : [ "Telecare products" ], "communicationSkills" : "Written communication; Verbal communication", "continuousLearning" : "Willingness to learn", "innovationCreativity" : "New ideas/approaches", "problemSolvingSkills" : "Finding resolutions", "qualificationsBasic" : "Call Centre experience, Written and verbal communication skills, Ability to prioritise tasks, Ability to manage time", "qualificationsPreferred" : "Exceptional customer service, Active and effective listening, Speaking clearly and articulately, Adaptability and flexibility, Understanding of sales process, Customer relationship development skills", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Ko wai mātou - About us : Hato Hone St John has been serving New Zealanders and working to save lives since 1885. As well as providing Ambulance Services, our programmes and team of over 11,000 staff and volunteers are helping to build strong, resilient communities across the motu; supporting everyone in Aotearoa to live healthier, happier and longer lives. He aha te tūranga - About the role: Our telecare team have an exciting opportunity for a confident, tech-savvy and multi-tasking administrator to join them. The role is part time, 28 hours per week, Monday to Thursday – 0800 to 1530. This role will provide administration & high-level customer service support to meet the needs of our customers. You will be responding to customer queries through outbound responses via calling or written communications to deliver exceptional customer service. You'll also; * Ensuring all administration processes and requirements are completed efficiently, accurately and within required time frames * Build and maintain effective relationships with team members and all internal and external stakeholders * Appropriately action all outbound enquiries, promptly delivering accurate and professional advice and support on all Telecare products * Resolve customer complaints effectively and speedily, and escalate where appropriate * Contribute to the development and implementation of new ideas/approaches that will enhance our service and reputation ## Qualifications Ko wai koe - About you: To be successful in this role, you will have: * Call Centre experience would be advantageous - exceptional customer service skills; active and effective listening, speaking clearing and articulately, adaptability and flexibility to finding resolutions * Highly organised with the ability to prioritise tasks and manage time * Strong written and verbal communication skills, with excellent attention to detail * \"Can do' attitude and team player focused on delivering outcomes * Understanding of the sales process and customer relationship development skills The most important attributes we are looking for is attitude and the willingness to learn. We will develop the right person who has the desire to work with purpose. ## Additional Information Me pēhea te tuku tono - How to apply Click \"apply now \" before applications close at 11.59pm onFriday 26th of June 2026 For further information please contact Anita Teague on 0800 STJOHN for a confidential discussion. At Hato Hone St John, we embrace diversity, welcoming everyone to bring their authentic selves to work. We value unique perspectives, fostering inclusivity to better serve our communities, and we're committed to creating a workplace where everyone belongs. E pōhiritia nei e mātou, te whānau o Hato Hone St John, ngā rereketanga o ia tāngata ki te haramai. E āwhinatia e mātou i ngā whakaaro rereke, kia mahi pai i roto i ngā hāpori katoa. Ko ta mātou nei haepapa, kia hangaia tātahi āhuru mōwai mā tātou, kia mahi haumaru ai. If you need accommodations for accessibility, please reach out to the recruiter listed for equitable participation in our recruitment process. 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As well as providing Ambulance Services, our programmes and team of over 11,000 staff and volunteers are helping to build strong, resilient communities across the motu; supporting everyone in Aotearoa to live healthier, happier and longer lives. He aha te tūranga - About the role: Our telecare team have an exciting opportunity for a confident, tech-savvy and multi-tasking administrator to join them. The role is part time, 28 hours per week, Monday to Thursday – 0800 to 1530. This role will provide administration & high-level customer service support to meet the needs of our customers. You will be responding to customer queries through outbound responses via calling or written communications to deliver exceptional customer service. You'll also; * Ensuring all administration processes and requirements are completed efficiently, accurately and within required time frames * Build and maintain effective relationships with team members and all internal and external stakeholders * Appropriately action all outbound enquiries, promptly delivering accurate and professional advice and support on all Telecare products * Resolve customer complaints effectively and speedily, and escalate where appropriate * Contribute to the development and implementation of new ideas/approaches that will enhance our service and reputation ## Qualifications Ko wai koe - About you: To be successful in this role, you will have: * Call Centre experience would be advantageous - exceptional customer service skills; active and effective listening, speaking clearing and articulately, adaptability and flexibility to finding resolutions * Highly organised with the ability to prioritise tasks and manage time * Strong written and verbal communication skills, with excellent attention to detail * \"Can do' attitude and team player focused on delivering outcomes * Understanding of the sales process and customer relationship development skills The most important attributes we are looking for is attitude and the willingness to learn. We will develop the right person who has the desire to work with purpose. ## Additional Information Me pēhea te tuku tono - How to apply Click \"apply now \" before applications close at 11.59pm onFriday 26th of June 2026 For further information please contact Anita Teague on 0800 STJOHN for a confidential discussion. At Hato Hone St John, we embrace diversity, welcoming everyone to bring their authentic selves to work. We value unique perspectives, fostering inclusivity to better serve our communities, and we're committed to creating a workplace where everyone belongs. E pōhiritia nei e mātou, te whānau o Hato Hone St John, ngā rereketanga o ia tāngata ki te haramai. E āwhinatia e mātou i ngā whakaaro rereke, kia mahi pai i roto i ngā hāpori katoa. Ko ta mātou nei haepapa, kia hangaia tātahi āhuru mōwai mā tātou, kia mahi haumaru ai. If you need accommodations for accessibility, please reach out to the recruiter listed for equitable participation in our recruitment process. Research shows that women and people from under-represented groups are less likely to apply for roles when their experience doesn’t match the job description perfectly. If you’re excited and think you have what it takes, we want to hear from you! Even if your experience doesn’t align 100%. Please apply or contact the recruitment advisor listed on the advertisement for a kōrero.", "summaryDescription" : "Administration Support Representative at Hato Hone St John. Skills: Customer service, Administration. Complete administration processes efficiently. Complete administration processes accurately", "postedDate" : "2026-06-15T20:36:52.000", "createdAt" : "2026-06-16T00:12:45.755", "lastUpdated" : "2026-06-16T10:20:24.191", "ingestTimestamp" : "2026-06-16T00:12:45.755", "mongoId" : "6a30688ef292fd229cfc4638", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "30k-50k", "hasSalary" : false, "allSkills" : [ "Adaptability", "Flexibility", "Customer service", "Administration", "Telecare products" ], "skillCount" : 5, "jobCategory" : "sales", "jobSubcategory" : "customer_success", "seniorityLevel" : "Entry", "dataQualityScore" : 1.0, "_score" : 1457.5142, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.95 }, { "id" : "6a305854f292fd229cf41588", "title" : "Administrative Project Support Specialist", "company" : "Ehvert Inc", "industry" : "Consulting", "salary" : { "min" : 360000.0, "max" : 540000.0, "currency" : "UAH", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Entry-level Administrative Project Support Specialist in Ukraine, remote, adjusted for the engineering industry." }, "location" : "Ukraine", "locations" : [ "Ukraine" ], "timestamp" : "2026-06-16T06:42:40.106", "fingerprint" : "9550e395ccd04cb56e8de0d9a1e64e632b24976246a494d724c546a74e96122b", "source" : "breezyhr", "language" : "en", "applyUrl" : "https://ehvert-engineering-inc.breezy.hr/p/c931fa0bd07b-administrative-project-support-specialist", "externalId" : "c931fa0bd07b", "industryFunction" : { }, "structuredLocations" : [ { "country" : "Ukraine", "continent" : "eu", "workMode" : "remote" } ], "locationText" : "Ukraine", "employmentType" : "FULL_TIME", "domainKnowledge" : "Mission-Critical Facilities; Data Centers", "domainList" : [ "mission-critical-facilities", "data-centers" ], "domainSpecificKnowledge" : [ "Mission-Critical Facilities", "Data Centers" ], "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "Location: Ukraine, RemoteEngagement Type: Independent Contractor Agreement for Provision of Services (Long-Term) Industry: Mission-Critical Facilities, Data Centers Ehvert Mission Critical, a business unit within Salas O’Brien, a U.S.-based engineering and professional services firm, is seeking an", "summaryDescription" : "Administrative Project Support Specialist at Ehvert Inc", "createdAt" : "2026-06-15T22:12:43.822", "lastUpdated" : "2026-06-16T06:42:40.106", "ingestTimestamp" : "2026-06-15T22:12:43.822", "mongoId" : "6a305854f292fd229cf41588", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "200k+", "hasSalary" : false, "allSkills" : [ "Mission-Critical Facilities", "Data Centers" ], "skillCount" : 2, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.7777778, "_score" : 1359.4603, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Engineering", "llmIndustryConfidence" : 0.85 }, { "id" : "6a2c6b3b74d8ee00a0910d6d", "title" : "Project Administrator", "company" : "BMWC CONSTRUCTORS", "location" : "Indianapolis, IN", "locations" : [ "Indianapolis", "IN" ], "timestamp" : "2026-06-15T06:57:46.273", "fingerprint" : "dcc3ff989d903d067bb1b95b4802c8f75e1d6e4b8275e9b258a5c84945ada0bb", "source" : "breezyhr", "applyUrl" : "https://bmwc-constructors-inc.breezy.hr/p/a18603df48ae-project-administrator", "externalId" : "a18603df48ae", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Indianapolis", "state" : "Indiana", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite" } ], "locationText" : "Indianapolis, Indiana, United States", "employmentType" : "FULL_TIME", "coreResponsibilities" : "The Project Administrator will support industrial construction projects, contributing to a successful, stable, and growing company environment. This role is integral to the company's operations, which are described as driven by vision, industrial-strength, and powered by passion.", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Project Administrator – Industrial Construction Driven by Vision | Industrial-Strength Construction | Powered by Passion OVERVIEW Are you looking to work for a successful, stable, and growing company that rewards employees with annual bonuses and exceptional benefits? BMWC is an industrial construc", "summaryDescription" : "Project Administrator at BMWC CONSTRUCTORS. The Project Administrator will support industrial construction projects, contributing to a successful, stable, and growing company environment. This role is integral to the company's operations, which are described as driven by vision, industrial-strength, and powered by passion.", "createdAt" : "2026-06-14T20:29:38.918", "lastUpdated" : "2026-06-15T06:57:46.273", "ingestTimestamp" : "2026-06-14T20:29:38.918", "mongoId" : "6a2c6b3b74d8ee00a0910d6d", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "hasSalary" : false, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.5555556, "_score" : 1278.4768, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Construction", "llmIndustryConfidence" : 0.92 }, { "id" : "6a2ca15e74d8ee00a09a5410", "title" : "Project Administrator", "company" : "PAR Technology Corporation", "industry" : "Services & Support", "salary" : { "min" : 55000.0, "max" : 60000.0, "currency" : "USD", "frequency" : "Yearly" }, "location" : "Austin, TX", "locations" : [ "Austin, TX", "Champaign, IL", "Chicago, IL", "Minneapolis, MN", "New Hartford, NY", "Philadelphia, PA", "Syracuse Region" ], "timestamp" : "2026-06-15T10:27:32.718", "fingerprint" : "4b41f58623f79d3bcb6a1ee2ea6f7484aa683d312f13fb6c7319820a291bc728", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/PAR%20Technology/a2c69d44-e69e-4ff8-a6ac-b735f2332397/application", "externalId" : "a2c69d44-e69e-4ff8-a6ac-b735f2332397", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Austin", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "remote", "geo" : "30.2711286,-97.7436995" }, { "city" : "Philadelphia", "state" : "Pennsylvania", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "remote", "geo" : "39.9527237,-75.1635262" }, { "city" : "Minneapolis", "state" : "Minnesota", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "remote", "geo" : "44.9772995,-93.2654692" }, { "city" : "Chicago", "state" : "Illinois", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "remote", "geo" : "41.8755616,-87.6244212" }, { "city" : "Champaign", "state" : "Illinois", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "remote", "geo" : "40.1164841,-88.2430932" }, { "city" : "Albany", "state" : "New York", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "remote", "geo" : "42.6511674,-73.7549680" }, { "city" : "Buffalo", "state" : "New York", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "remote", "geo" : "42.8864163,-78.8781493" }, { "city" : "Rochester", "state" : "New York", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "remote", "geo" : "43.1572850,-77.6152140" }, { "city" : "Syracuse", "state" : "New York", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "remote", "geo" : "43.0481221,-76.1474244" }, { "city" : "New Hartford", "state" : "New York", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "remote", "geo" : "43.0731080,-75.2879252" } ], "locationText" : "Austin, Texas, United States; Philadelphia, Pennsylvania, United States; Minneapolis, Minnesota, United States; Chicago, Illinois, United States; Champaign, Illinois, United States; Albany, New York, United States; Buffalo, New York, United States; Rochester, New York, United States; Syracuse, New York, United States; New Hartford, New York, United States", "employmentType" : "FULL_TIME", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement" ], "hardSkillsList" : [ "Order-to-cash processes", "Customer relationship management", "Financial systems" ], "hardSkills" : [ { "name" : "Order-to-cash processes", "level" : "intermediate" }, { "name" : "Customer relationship management", "level" : "intermediate" }, { "name" : "Financial systems", "level" : "intermediate" } ], "majorSkills" : "Project implementation, Cross-functional teams, Process improvement", "majorSkillsList" : [ "Project implementation", "Cross-functional teams", "Process improvement" ], "coreResponsibilities" : "Coordinate project activities, Track readiness and deliverables, Communicate status updates, Ensure projects move forward, Manage multiple concurrent implementations, Resolve issues, Support customer experience, Drive execution across rollouts, Coordinate timelines, Track progress, Ensure key milestones are met, Keep stakeholders informed, Keep stakeholders aligned, Deliver clear updates, Deliver timely updates, Identify risks, Ensure implementation readiness, Validate pre-install requirements, Validate configurations, Validate dependencies, Own follow-through on details, Resolve gaps in readiness, Resolve incomplete installs, Resolve operational issues, Maintain schedules, Manage risks, Track actions, Improve delivery processes, Elevate operational visibility, Drive accountability, Inform decision-making, Connect people, Connect processes, Connect technology", "teamCollaboration" : "Internal teams; Customers; Vendors; Subcontractors; Cross-functional teams; External partners; Executives", "projectManagementSkills" : [ "Project management methodologies", "PMO standards", "Documentation practices", "Risk management" ], "domainKnowledge" : "Restaurant technology; Quick Serve restaurants; Fast Casual restaurants; Retail locations", "domainList" : [ "restaurant-technology", "quick-serve-restaurants", "fast-casual-restaurants", "retail-locations" ], "domainSpecificKnowledge" : [ "Restaurant technology", "Quick Serve restaurants", "Fast Casual restaurants", "Retail locations" ], "toolProficiency" : [ "Microsoft Word", "Microsoft Excel", "Microsoft PowerPoint", "Microsoft Project" ], "communicationSkills" : "Convey sensitive information tactfully", "documentationSkills" : "Documentation practices", "problemSolvingSkills" : "Resolve issues; Resolve gaps in readiness; Resolve incomplete installs; Resolve operational issues", "outcomesObjectives" : "Ensure projects move forward on time; Ensure projects move forward within scope; Ensure a smooth customer experience; Implementations deliver on promise", "qualificationsBasic" : "Understanding of project management methodologies, PMO standards and documentation practices, Ability to manage multiple priorities, Execute tasks effectively, Experience communicating with internal teams, Experience communicating with vendors, Experience communicating with customers, Excellent written communication skills, Excellent verbal communication skills, Proficiency with Microsoft Word, Proficiency with Microsoft Excel, Proficiency with Microsoft PowerPoint, Proficiency with Microsoft Project", "qualificationsPreferred" : "Experience working in customer-facing environments (5+ years)", "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "For over four decades, PAR Technology Corporation (NYSE: PAR) has been a leader in restaurant technology, empowering brands worldwide to create lasting connections with their guests. Our innovative solutions and commitment to excellence provide comprehensive software and hardware that enable seamless experiences and drive growth for over 100,000 restaurants in more than 110 countries. Embracing our \"Better Together\" ethos, we offer Unified Customer Experience solutions, combining point-of-sale, digital ordering, loyalty and back-office software solutions as well as industry-leading hardware and drive-thru offerings. To learn more, visit partech.com http://partech.com or connect with us on LinkedIn https://www.linkedin.com/company/partechnology/, X (formerly Twitter) https://twitter.com/par_tech, Facebook https://www.facebook.com/parpointofsale/, and Instagram https://www.instagram.com/partechnology/. Position Description: The Project Administrator supports the successful implementation of hardware and software solutions across multiple Quick Serve and Fast Casual restaurant and retail locations globally. This role partners closely with Project Managers to coordinate project activities, track readiness and deliverables, communicate status updates, and ensure projects move forward on time and within scope. Operating in a fast-paced, matrixed environment, the Project Administrator collaborates with internal teams, customers, vendors, and subcontractors to manage multiple concurrent implementations, resolve issues, and support a high-quality customer experience. Position Location: Remotely based in our hub locations: Austin, TX, Philadelphia, PA, Minneapolis, MN, Chicago, IL, Champaign, IL, and Central New York (Albany, Buffalo, Rochester, Syracuse, New Hartford). Reports To Sr. Manager, Project Management What We’re Looking For: - Strong understanding of project management methodologies, PMO standards, and documentation practices - Ability to manage multiple priorities and execute tasks effectively in a high-pressure environment - Experience communicating with internal teams, vendors, and customers to identify needs and evaluate solutions - Excellent written and verbal communication skills, including the ability to convey sensitive information tactfully - Proficiency with Microsoft Word, Excel, PowerPoint, and Project - Experience working in customer-facing environments (5+ years preferred) - Familiarity with order-to-cash processes, customer relationship management, and financial systems - Collaborative mindset with the ability to work effectively in cross-functional teams - Strong organizational, follow-through, and attention-to-detail skills Unleash Your Potential: What You Will Be Doing and Owning - Drive execution across complex rollouts by coordinating timelines, tracking progress, and ensuring key milestones are met across multiple concurrent projects - Keep stakeholders informed and aligned—from internal teams to external partners and executives—by delivering clear, timely updates and proactively identifying risks - Ensure implementation readiness by validating that all pre-install requirements, configurations, and dependencies are complete before deployment - Own follow-through on critical details, helping resolve gaps in readiness, incomplete installs, and operational issues to ensure a smooth customer experience - Partner closely with Project Managers to maintain schedules, manage risks, track actions, and continuously improve delivery processes - Elevate operational visibility through reporting and post-install insights that help drive accountability and inform better decision-making - At its core, this role is about connecting people, processes, and technology—making sure nothing falls through the cracks and that every implementation delivers on its promise. Interview Process - Interview #1: Virtual Screen with Talent Acquisition - Interview #2: Video Interview with the Hiring Manager (MS Teams) - Interview #3: Video Interview with the Team (MS Teams) PAR is proud to provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. We also provide reasonable accommodations to individuals with disabilities in accordance with applicable laws. If you require reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, or for your role at PAR, please contact accommodations@partech.com. par_leave@partech.comIf you’d like more information about your EEO rights as an applicant, please visit the US Department of Labor's website. ", "summaryDescription" : "Project Administrator at PAR Technology Corporation. Skills: Project implementation, Cross-functional teams, Process improvement. Coordinate project activities. Track readiness and deliverables", "createdAt" : "2026-06-14T09:47:25.787", "lastUpdated" : "2026-06-15T10:27:32.718", "ingestTimestamp" : "2026-06-14T09:47:25.787", "mongoId" : "6a2ca15e74d8ee00a09a5410", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 55000, "salaryAnnualMax" : 60000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Order-to-cash processes", "Customer relationship management", "Financial systems", "Project implementation", "Cross-functional teams", "Process improvement", "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement", "Project management methodologies", "PMO standards", "Documentation practices", "Risk management", "Restaurant technology", "Quick Serve restaurants", "Fast Casual restaurants", "Retail locations", "Microsoft Word", "Microsoft Excel", "Microsoft PowerPoint", "Microsoft Project" ], "skillCount" : 24, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "_score" : 1266.778, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a3054daf292fd229cf1b20b", "title" : "Administrative Support", "company" : "Expeditors", "industry" : "Financial Services", "salary" : { "min" : 42000.0, "max" : 55000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Entry Level Administrative Support in Eagan, United States, adjusted for the logistics industry and company size." }, "location" : "Eagan, MN, United States", "locations" : [ "Eagan", "MN", "United States" ], "timestamp" : "2026-06-16T07:56:26.467", "fingerprint" : "34c974e55771a998f6d5b6c0c5d43f5b53d27935784a5f567811f9766f291b55", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/Expeditors/744000132258259-administrative-support", "externalId" : "744000132258259", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Eagan", "state" : "Minnesota", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "44.8181730,-93.1659179" } ], "locationText" : "Eagan, Minnesota, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "entry", "technicalSkills" : "MS Excel, MS Word", "hardSkillsList" : [ "Invoice processing", "Data entry" ], "hardSkills" : [ { "name" : "Invoice processing", "level" : "intermediate" }, { "name" : "Data entry", "level" : "intermediate" } ], "majorSkills" : "Invoice processing, Data entry", "majorSkillsList" : [ "Invoice processing", "Data entry" ], "coreResponsibilities" : "Complete weekly invoice recaps, Upload documents into portals, Send out completed invoices, Process payable invoices, Process daily check requests, Monitor branch training reports, Data Entry, Monitor branch EDE report, Answer incoming calls, Sort incoming mail, Manage incoming checks", "teamCollaboration" : "Team environment", "domainKnowledge" : "International logistics; Global trade; Global supply chain management", "domainList" : [ "international-logistics", "global-trade", "global-supply-chain-management" ], "domainSpecificKnowledge" : [ "International logistics", "Global trade", "Global supply chain management" ], "toolProficiency" : [ "MS Excel", "MS Word" ], "communicationSkills" : "Communicate clearly", "continuousLearning" : "Training and Personnel Development Program", "qualificationsBasic" : "Accounting knowledge, Effective interpersonal skills, Listen, comprehend, communicate clearly, Good computer skills, Fluent in English", "qualificationsPreferred" : "Likes to work in a team environment, Pro-active approach, Organizational skills, Attention to Detail", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "We take care of our employees, and they take care of our customers! Become a full-time member of a global community! The international logistics industry is an integral piece of the global trade puzzle; we make the world go round. Global supply chain management is what we do, and at the heart of Expeditors you will find professionalism, leadership, and a friendly environment, all of which foster an innovative, customer service-based approach to logistics. Expeditors is a global logistics company headquartered in Seattle, Washington. As a Fortune 500 company, we employ over 19,000 trained professionals in a worldwide network of over 350+ locations across six continents. Expeditors satisfies the increasingly sophisticated needs of international trade through customized solutions and seamless, integrated information systems. Our Mission We recruit, train, and retain the very best logistics and technical experts the world over. We love to promote from within - more than 50 percent of our employees have been at Expeditors for five years or more. Our high retention rate is influenced by a unique compensation program for positions that are more than just jobs - they're chances to grow, do what you love and build a career with us! Major Duties and Responsibilities * Complete weekly invoice recaps * Uploading documents into various portals * Send out completed invoices * Process payable invoices booking * Process daily check requests * Monitor branch training reports * Data Entry * Monitor branch EDE report * Answer incoming calls * Sort incoming mail * Manage incoming checks ## Qualifications * Accounting knowledge * Effective interpersonal skills, including proven abilities to listen, comprehend, effectively communicate clearly and concisely to obtain positive results * Likes to work in a team environment * Pro-active approach, strong organizational skills * Strong Attention to Detail * Good computer skills (MS Excel, MS Word) * Fluent in English ## Additional Information Expeditors offers excellent benefits: * Paid Vacation, Holiday, Sick Time * Health Plan: Medical * Life Insurance * Employee Stock Purchase Plan * Training and Personnel Development Program * Growth opportunities within the company * Employee Referral Program Bonus", "summaryDescription" : "Administrative Support at Expeditors. Skills: Invoice processing, Data entry. Complete weekly invoice recaps. Upload documents into portals", "postedDate" : "2026-06-15T18:03:58.000", "createdAt" : "2026-06-15T23:34:25.798", "lastUpdated" : "2026-06-16T07:56:26.467", "ingestTimestamp" : "2026-06-15T23:34:25.798", "mongoId" : "6a3054daf292fd229cf1b20b", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 42000, "salaryAnnualMax" : 55000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Invoice processing", "Data entry", "International logistics", "Global trade", "Global supply chain management", "MS Excel", "MS Word" ], "skillCount" : 7, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 1.0, "_score" : 1240.4005, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Logistics", "llmIndustryConfidence" : 0.95 }, { "id" : "6a304f64f292fd229cee7524", "title" : "Administrative Support", "company" : "Expeditors", "industry" : "Financial Services", "salary" : { "min" : 42000.0, "max" : 55000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Entry Level Administrative Support in Eagan, United States, adjusted for the logistics industry and company size." }, "location" : "Eagan, MN, United States", "locations" : [ "Eagan", "MN", "United States" ], "timestamp" : "2026-06-16T06:22:09.924", "fingerprint" : "53571e49eeccb6ff89436a33fd54d000e063ad8cc0e3e58e0ea92c766858802e", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/Expeditors/744000132258259-administrative-support", "externalId" : "744000132258259", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Eagan", "state" : "Minnesota", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "44.8181730,-93.1659179" } ], "locationText" : "Eagan, Minnesota, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "entry", "technicalSkills" : "MS Excel, MS Word", "professionalSkills" : [ "Logistics" ], "hardSkillsList" : [ "Data Entry", "Invoice processing" ], "hardSkills" : [ { "name" : "Data Entry", "level" : "intermediate" }, { "name" : "Invoice processing", "level" : "intermediate" } ], "majorSkills" : "Invoice processing, Data Entry", "majorSkillsList" : [ "Invoice processing", "Data Entry" ], "coreResponsibilities" : "Complete weekly invoice recaps, Upload documents into portals, Send out completed invoices, Process payable invoices booking, Process daily check requests, Monitor branch training reports, Data Entry, Monitor branch EDE report, Answer incoming calls, Sort incoming mail, Manage incoming checks", "teamCollaboration" : "Work in a team environment", "domainKnowledge" : "International logistics; Global trade; Global supply chain management", "domainList" : [ "international-logistics", "global-trade", "global-supply-chain-management" ], "domainSpecificKnowledge" : [ "International logistics", "Global trade", "Global supply chain management" ], "toolProficiency" : [ "MS Excel", "MS Word" ], "communicationSkills" : "Communicate clearly; Communicate concisely", "continuousLearning" : "Training and Personnel Development Program; Growth opportunities", "qualificationsBasic" : "Accounting knowledge, Effective interpersonal skills, Listen, comprehend, communicate clearly, Good computer skills, Fluent in English", "qualificationsPreferred" : "Likes to work in a team environment, Pro-active approach, Organizational skills, Attention to Detail", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "We take care of our employees, and they take care of our customers! Become a full-time member of a global community! The international logistics industry is an integral piece of the global trade puzzle; we make the world go round. Global supply chain management is what we do, and at the heart of Expeditors you will find professionalism, leadership, and a friendly environment, all of which foster an innovative, customer service-based approach to logistics. Expeditors is a global logistics company headquartered in Seattle, Washington. As a Fortune 500 company, we employ over 19,000 trained professionals in a worldwide network of over 350+ locations across six continents. Expeditors satisfies the increasingly sophisticated needs of international trade through customized solutions and seamless, integrated information systems. Our Mission We recruit, train, and retain the very best logistics and technical experts the world over. We love to promote from within - more than 50 percent of our employees have been at Expeditors for five years or more. Our high retention rate is influenced by a unique compensation program for positions that are more than just jobs - they're chances to grow, do what you love and build a career with us! Major Duties and Responsibilities * Complete weekly invoice recaps * Uploading documents into various portals * Send out completed invoices * Process payable invoices booking * Process daily check requests * Monitor branch training reports * Data Entry * Monitor branch EDE report * Answer incoming calls * Sort incoming mail * Manage incoming checks ## Qualifications * Accounting knowledge * Effective interpersonal skills, including proven abilities to listen, comprehend, effectively communicate clearly and concisely to obtain positive results * Likes to work in a team environment * Pro-active approach, strong organizational skills * Strong Attention to Detail * Good computer skills (MS Excel, MS Word) * Fluent in English ## Additional Information Expeditors offers excellent benefits: * Paid Vacation, Holiday, Sick Time * Health Plan: Medical * Life Insurance * Employee Stock Purchase Plan * Training and Personnel Development Program * Growth opportunities within the company * Employee Referral Program Bonus", "summaryDescription" : "Administrative Support at Expeditors. Skills: Invoice processing, Data Entry. Complete weekly invoice recaps. Upload documents into portals", "postedDate" : "2026-06-15T18:03:58.000", "createdAt" : "2026-06-15T21:42:13.638", "lastUpdated" : "2026-06-16T06:22:09.924", "ingestTimestamp" : "2026-06-15T21:42:13.638", "mongoId" : "6a304f64f292fd229cee7524", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 42000, "salaryAnnualMax" : 55000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Data Entry", "Invoice processing", "Logistics", "International logistics", "Global trade", "Global supply chain management", "MS Excel", "MS Word" ], "skillCount" : 8, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 1.0, "_score" : 1240.4005, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Logistics", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2ccc9e74d8ee00a0a27bbe", "title" : "Federal Project Administrator", "company" : "HDR", "industry" : "Government", "salary" : { "min" : 75000.0, "max" : 105000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Mid-level Federal Project Administrator in Charlotte, United States, adjusted for industry and company size." }, "location" : "United States-North Carolina-Charlotte", "locations" : [ "United States-North Carolina-Charlotte" ], "timestamp" : "2026-06-15T08:24:21.640", "fingerprint" : "731ddb6985bda96c79a8807efcb3e87cab1d7379fd95af03377d1dfc9a5385dc", "source" : "taleo", "language" : "en", "applyUrl" : "https://hdr.taleo.net/careersection/ex/jobdetail.ftl?job=784657", "externalId" : "784657", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Charlotte", "state" : "North Carolina", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "35.2272086,-80.8430827" } ], "locationText" : "Charlotte, North Carolina, United States", "employmentType" : "FULL_TIME", "technicalSkills" : "Newforma, SharePoint, Microsoft Project", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement", "Documentation coordination", "Information handling", "Project setup", "Project coordination", "Data entry", "Reporting" ], "hardSkillsList" : [ "Federal compliance", "Document control", "File structures", "Work plans", "Staffing metrics", "Status tracking", "Budgeting support", "Meeting minutes", "Action item tracking", "Access requests", "Site visits", "Resume preparation", "Project descriptions" ], "softSkillsList" : [ "Resourceful", "Independent" ], "hardSkills" : [ { "name" : "Federal compliance", "level" : "intermediate" }, { "name" : "Document control", "level" : "intermediate" }, { "name" : "File structures", "level" : "intermediate" }, { "name" : "Work plans", "level" : "intermediate" }, { "name" : "Staffing metrics", "level" : "intermediate" }, { "name" : "Status tracking", "level" : "intermediate" }, { "name" : "Budgeting support", "level" : "intermediate" }, { "name" : "Meeting minutes", "level" : "intermediate" }, { "name" : "Action item tracking", "level" : "intermediate" }, { "name" : "Access requests", "level" : "intermediate" }, { "name" : "Site visits", "level" : "intermediate" }, { "name" : "Resume preparation", "level" : "intermediate" }, { "name" : "Project descriptions", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Resourceful" }, { "name" : "Independent" } ], "majorSkills" : "Federal Project Support, Document Management, Project Management Support", "majorSkillsList" : [ "Federal Project Support", "Document Management", "Project Management Support" ], "coreResponsibilities" : "Provide administrative support for Federal projects, Support adherence to Federal requirements, Maintain awareness of Federal compliance requirements, Support proper handling of CUI, Track required training and access documentation, Assist teams with compliance readiness, Establish and maintain project records, Track and organize RFIs, Track and organize submittals, Track and organize change orders, Track and organize applications for payment, Track and organize field reports, Track and organize schedules, Track and organize closeout documentation, Prepare project file structures, Support transitions from pursuit to delivery, Maintain secure electronic project files, Maintain secure paper project files, Archive closed projects, Assist Project Managers with project setup, Assist Project Managers with project coordination, Assist Project Managers with administrative needs, Support development of project work plans, Support maintenance of project work plans, Support development of staffing metrics, Support maintenance of staffing metrics, Support development of status tracking, Support maintenance of status tracking, Generate project tracking tools, Generate project tracking logs, Generate project tracking reports, Maintain project tracking tools, Maintain project tracking logs, Maintain project tracking reports, Assist with basic budgeting support, Track project expenses, Enter project data, Report project expenses, Coordinate internal project meetings, Coordinate external project meetings, Schedule project meetings, Prepare meeting agendas, Prepare meeting minutes, Track action items, Follow up on action items, Process base access requests, Process site access requests, Process camera access requests, Maintain access request documentation, Support site visits, Coordinate site visit logistics, Distribute site visit reports, Prepare professional correspondence, Edit professional correspondence, Format professional correspondence, Prepare project reports, Edit project reports, Format project reports, Prepare presentations, Edit presentations, Format presentations, Prepare project documentation, Edit project documentation, Format project documentation, Proofread materials for clarity, Proofread materials for accuracy, Proofread materials for grammar, Proofread materials for formatting, Assist with resume preparation, Assist with project description preparation, Assist with standard Federal project materials, Ensure documents align with HDR formatting, Ensure documents align with client formatting", "teamCollaboration" : "Collaborate across teams; Work collaboratively across teams; Work with teams in other locations", "projectManagementSkills" : [ "Project setup", "Project coordination", "Work plans", "Staffing metrics", "Status tracking", "Budgeting support", "Document control", "Closeout documentation" ], "domainKnowledge" : "Federal compliance; Controlled Unclassified Information (CUI); Federal processes; Federal requirements; Federal project environments; Federal documentation standards", "domainList" : [ "federal-compliance", "controlled-unclassified-information-cui", "federal-processes", "federal-requirements", "federal-project-environments", "federal-documentation-standards" ], "domainSpecificKnowledge" : [ "Federal compliance", "Controlled Unclassified Information (CUI)", "Federal processes", "Federal requirements", "Federal project environments", "Federal documentation standards" ], "toolProficiency" : [ "Newforma", "Bluebeam Revu", "SpecsIntact", "SharePoint", "Microsoft Project", "Primavera P6" ], "communicationSkills" : "Professional correspondence; Project reports; Presentations", "documentationSkills" : "Document control; Project documentation; Federal documentation", "problemSolvingSkills" : "Finding answers independently", "specialRequirements" : "U.S. citizenship required", "qualificationsBasic" : "U.S. citizenship required", "qualificationsPreferred" : "5 years of experience supporting Federal projects, Working knowledge of Federal project environments, Understanding of Federal compliance expectations, Proven ability to manage multiple projects, Prior experience in a Federal Project Administrator role, Familiarity with base access processes, Familiarity with site coordination, Familiarity with Federal documentation standards", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? Watch Our Story: ' https://www.hdrinc.com/our-story' Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world. At HDR, our employee‑ownership model shapes everything we do, including how we support and care for our people. Our diverse service lines, including Water, Architecture, Building Engineering Services, Field Services, Power, Waste, Industrial, and Transportation reflect our commitment to shaping resilient, sustainable, and forward‑thinking communities around the world. Across these disciplines, our teams design and deliver solutions that safeguard public health, enhance quality of life, power innovation, and drive responsible growth. Whether advancing clean water, creating healing and learning environments, engineering next‑generation facilities, or building the infrastructure that moves people and energy, our work is rooted in technical excellence and a shared sense of purpose. Our employee‑owners collaborate across specialties, combining creativity, precision, and deep expertise to solve the most complex challenges facing our clients and communities. HDR is looking for a Federal Project Administrator to join our Charlotte, NC office. The Federal Project Administrator provides high level administrative and Federal compliance focused project support, ensuring projects are well organized, accessible, and aligned with Federal requirements. The role supports multiple Project Managers and project teams and serves as a trusted resource for Federal processes, controlled information, and documentation coordination. This is a hands on, fast paced role best suited for someone who is proactive, resourceful, and comfortable finding answers independently while working collaboratively across teams. Day-to-day duties will include the following: Federal Project & Compliance Support • Provide administrative support for Federal projects across planning, design, and construction phases • Support adherence to Federal requirements related to documentation, security, and information handling • Maintain awareness of Federal compliance requirements impacting project administration • Serve as a knowledgeable resource for Controlled Unclassified Information (CUI), including: o Supporting proper handling, storage, and transmission o Tracking required training and access documentation o Assisting teams with compliance readiness Project Information & Document Management • Establish and maintain project records in Newforma to ensure accurate document control and tracking • Track and organize RFIs, submittals, change orders, applications for payment, field reports, schedules, and closeout documentation • Prepare project file structures and support transitions from pursuit to active delivery • Maintain secure, organized electronic and paper project files and archive closed projects in accordance with Federal and HDR requirements Project Management Support • Assist Project Managers with project setup, coordination, and ongoing administrative needs • Support development and maintenance of project work plans, staffing metrics, and status tracking • Generate and maintain project tracking tools, logs, and reports • Assist with basic budgeting support, including tracking, data entry, and reporting Meetings, Coordination & Communication • Coordinate internal and external project meetings, including scheduling, agendas, and meeting minutes • Track action items and follow up to support timely completion • Process base, site, and camera access requests and maintain related documentation • Support site visits by coordinating logistics and distributing reports Writing, Editing & Presentation Support • Prepare, edit, and format professional correspondence, reports, presentations, and project documentation • Proofread materials for clarity, accuracy, grammar, and formatting • Assist with resumes, project descriptions, and other standard Federal project materials • Ensure documents align with HDR and client formatting standards U.S. citizenship required due to Federal client contract requirements Preferred Qualifications • 5 years of experience supporting Federal projects in an administrative or project support capacity • Working knowledge of Federal project environments and administrative requirements • Strong understanding of Federal compliance expectations, including CUI fundamentals • Proven ability to manage multiple projects with minimal direction • Strong organizational, follow through, and communication skills • Prior experience in a Federal Project Administrator or Project Coordinator role • Experience with tools such as Newforma, Bluebeam Revu, SpecsIntact, SharePoint, and Microsoft Project and/or Primavera P6 • Familiarity with base access processes, site coordination, and Federal documentation standards • Comfort working in a highly collaborative, multi-project management environment and with teams in other locations, local candidates are preferred *LI-SM1", "summaryDescription" : "Federal Project Administrator at HDR. Skills: Federal Project Support, Document Management, Project Management Support. Provide administrative support for Federal projects. Support adherence to Federal requirements", "createdAt" : "2026-06-14T01:10:17.856", "lastUpdated" : "2026-06-15T08:24:21.640", "ingestTimestamp" : "2026-06-14T01:10:17.856", "mongoId" : "6a2ccc9e74d8ee00a0a27bbe", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 75000, "salaryAnnualMax" : 105000, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ "Federal compliance", "Document control", "File structures", "Work plans", "Staffing metrics", "Status tracking", "Budgeting support", "Meeting minutes", "Action item tracking", "Access requests", "Site visits", "Resume preparation", "Project descriptions", "Resourceful", "Independent", "Federal Project Support", "Document Management", "Project Management Support", "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement", "Documentation coordination", "Information handling", "Project setup", "Project coordination", "Data entry", "Reporting", "Closeout documentation", "Controlled Unclassified Information (CUI)", "Federal processes", "Federal requirements", "Federal project environments", "Federal documentation standards", "Newforma", "Bluebeam Revu", "SpecsIntact", "SharePoint", "Microsoft Project", "Primavera P6" ], "skillCount" : 42, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "_score" : 1240.1068, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Government", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2a681274d8ee00a0632f18", "title" : "Project Administrator", "company" : "CannonDesign", "salary" : { "min" : 65000.0, "max" : 85000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "The estimated salary is based on the market baseline for a Project Administrator in the United States, adjusted for mid-seniority and the architecture & engineering industry." }, "location" : "United States - Remote", "locations" : [ "United States - Remote" ], "timestamp" : "2026-06-14T08:05:04.092", "fingerprint" : "184c15395002cd2a426514330beaa7841cc5cd4724ad8f43f50d04d810c51e49", "source" : "greenhouse", "language" : "en", "applyUrl" : "http://www.cannondesign.com/careers/?gh_jid=8584246002", "externalId" : "8584246002", "structuredLocations" : [ { "country" : "United States", "continent" : "na", "workMode" : "remote" } ], "locationText" : "United States", "technicalSkills" : "Power BI, Excel", "professionalSkills" : [ "Project delivery", "Operational coordination", "Marketing/pursuit activities", "Process management", "Resource planning", "Continuous improvement", "Financial status", "Scope of work", "Operational reporting", "Data analysis" ], "hardSkillsList" : [ "Data analysis", "Spreadsheet preparation", "Data organization", "Reporting workflows" ], "softSkillsList" : [ "Presentation skills", "Time management", "Organizational skills", "Accuracy", "Follow through" ], "hardSkills" : [ { "name" : "Data analysis", "level" : "intermediate" }, { "name" : "Spreadsheet preparation", "level" : "intermediate" }, { "name" : "Data organization", "level" : "intermediate" }, { "name" : "Reporting workflows", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Presentation skills" }, { "name" : "Time management" }, { "name" : "Organizational skills" }, { "name" : "Accuracy" }, { "name" : "Follow through" } ], "majorSkills" : "Project administration, Operational coordination, Documentation management", "majorSkillsList" : [ "Project administration", "Operational coordination", "Documentation management" ], "coreResponsibilities" : "Provide administrative support to project team members and, Support project delivery, operational coordination, and marketing/pursuit activities, Maintain the group’s internal knowledge resources, processes, and, Coordinate with internal and external team members to, Prepare weekly project status email, Organize and set up onsite/virtual project meetings, Coordinate scheduling across internal staff and external client, Serve as the primary coordinator for meeting documentation, Capture meeting notes, Coordinate SME review of meeting notes, Distribute finalized meeting summaries and action items, Ensure client-facing reports meet standards, Coordinate inputs for client-facing reports, Proofread client-facing reports, Format client-facing reports, Serve as a final quality checkpoint for client-facing, Support proposal and contracting efforts, Prepare team memos and presentations, Review consultant statements, Research consultant statements, Respond to consultant statements, Work with accounting to resolve consultant statement issues, Support Practice and Operations leaders in reviewing project/program, Assist Project Managers in the review/approval of consultant, Monitor flow of all processes across the program/project, Provide research and feedback as necessary on process, Assist Principals and Project Managers in the development, Provide support for labor transfers when required, Prepare complex spreadsheets, Perform data analysis using Excel and Power BI, Assist with project staffing data in Deltek Vision, Maintain records for financial status of projects, Prepare approvals for additions to scope of work, Approve and process payables for our services, Set up and maintain project files according to, Assist with other marketing-related tasks, Serve as the “librarian” for Smart Buildings processes,, Organize internal resources and standards, Maintain internal resources and standards, Continuously improve access to internal resources and standards, Document and formalize workflows, templates, and internal guidance, Ensure workflows, templates, and internal guidance materials remain, Support team onboarding, Help new staff become familiar with Smart Buildings, Ensure new staff can quickly navigate team processes, Assist with offboarding coordination for Smart Buildings tools,, Support operational reporting, Gather project and operational data from systems, Organize project and operational data, Assist with the creation and refresh of dashboards, Maintain operational dashboards and reporting outputs, Distribute operational dashboards and reporting outputs, Develop “how‑to” guides and documentation for commonly used, Maintain “how‑to” guides and documentation for commonly used, Travel as needed, Perform other duties as assigned", "teamCollaboration" : "Internal and external team members; Internal staff; External client representatives; Practice and Operations leaders; Project Managers; Principals; Subject matter experts", "projectManagementSkills" : [ "Project delivery", "Resource planning", "Scope of work" ], "domainKnowledge" : "Smart Buildings; Built environment technology", "domainList" : [ "smart-buildings", "built-environment-technology" ], "domainSpecificKnowledge" : [ "Smart Buildings", "Built environment technology" ], "toolProficiency" : [ "Microsoft Office Suite", "Excel", "Power BI", "Deltek Vision", "Procore", "Newforma", "Smartsheet" ], "communicationSkills" : "Verbal communication; Written communication; Presentation skills; Client-facing reports; Team memos; Proposal presentations", "documentationSkills" : "Meeting documentation; Client-facing reports; Internal knowledge resources; Processes; Templates; Onboarding support; Internal guidance materials; How-to guides", "problemSolvingSkills" : "Troubleshoot issues; Research feedback", "specialRequirements" : "Potential for client and on-site visits, Travel as needed", "outcomesObjectives" : "Ensure client-facing reports meet standards; Maintain records for financial status of projects; Ensure workflows, templates, and internal guidance materials remain accurate, accessible, and easy to use; Help new staff become familiar with Smart Buildings tools, templates, workflows, and resources; Help leadership monitor project, operational, and pursuit activities", "qualificationsBasic" : "High School Diploma required, Minimum of 4 years of experience performing in related roles required, Proficiency in Microsoft Office Suite including word, excel and PowerPoint", "qualificationsPreferred" : "Associate’s degree preferred, Experience working in the architecture/engineering/interior design industry preferred, SmartSheet schedule development experience preferred, Interest in the architecture, engineering, and built environment technology space is strongly preferred", "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "If you think your skills, experience and aspirations make you a good match for this position, we encourage you to apply. This position may be filled anywhere in the United States. ABOUT THE ROLE You will provide administrative support to project team members and leadership. This role will be done working remotely with the potential for client and on-site visits as required. The Project Administrator supports project delivery, operational coordination, and marketing/pursuit activities for the Smart Buildings team while helping maintain the group’s internal knowledge resources, processes, and onboarding support. HERE'S WHAT YOU'LL DO Coordinate with internal and external team members to obtain and collate project updates, deliverables, and weekly recaps to prepare weekly project status email. Organize and set up onsite/virtual project meetings as needed and coordinate scheduling across internal staff and external client representatives. Serve as the primary coordinator for meeting documentation by capturing notes, coordinating SME review, and distributing finalized summaries and action items. Ensure client-facing reports meet standards by coordinating inputs, proofreading, formatting, and serving as a final quality checkpoint before delivery. Support proposal and contracting efforts. Prepare team memos and presentations. Review, research, and respond to consultant statements, including working with accounting to resolve issues. Support the Practice and Operations leaders in reviewing project/program performance. Assist Project Managers in the review/approval of consultant invoices. Monitor flow of all processes across the program/project (including but not limited to agreements, quality plans, accounting, legal, basis of design, general office practices), information, and practice integration and provide research and feedback as necessary. Assist the Principals and Project Managers in the development of fees during proposals. Provide support for labor transfers when required. Prepare complex spreadsheets and data analysis using Excel and Power BI. Assist with project staffing data in Deltek Vision Project/Resource Planning. Maintain records for financial status of projects. Work with individual Project Managers to prepare approvals for additions to scope of work and approve and process payables for our services. Set up and maintain project files according to firm standards. May assist with other marketing-related tasks including proposal presentations when requested. Serve as the “librarian” for Smart Buildings processes, procedures, templates, and documentation by organizing, maintaining, and continuously improving access to internal resources and standards. Work with practice leaders and subject matter experts to document and formalize workflows, templates, and internal guidance materials to ensure they remain accurate, accessible, and easy to use. Support team onboarding by helping new staff become familiar with Smart Buildings tools, templates, workflows, and resources and ensuring they can quickly navigate team processes and documentation. Assist with offboarding coordination for Smart Buildings tools, documentation, and resource access where not handled through firmwide processes. Support operational reporting by gathering and organizing project and operational data from systems such as Deltek and other sources, and assisting with the creation and refresh of dashboards and reports using Excel and Power BI. Maintain and distribute operational dashboards and reporting outputs to help leadership monitor project, operational, and pursuit activities. Develop and maintain “how‑to” guides and documentation for commonly used team tools, workflows, and reporting processes Travel as needed. Other duties as assigned HERE'S WHAT YOU'LL NEED High School Diploma required. Associate’s degree preferred. Minimum of 4 years of experience performing in related roles required. Experience working in the architecture/engineering/interior design industry preferred. Strong verbal and written communication skills as well as presentation skills. Ability to work in a team setting, strong time management and organizational skills. Ability to handle multiple projects to meet required deadlines. Accuracy / Detail-oriented and ability to follow through on a timely basis. Strong proficiency in Microsoft Office Suite including word, excel and PowerPoint. Experience organizing information, documentation, and templates in a structured and accessible way is highly valued. Comfort working with project and operational data, including exporting data from systems, organizing it in Excel, and supporting reporting workflows using tools such as Power BI. Procore and Newforma software experience a plus. Experience with video and audio meeting technologies.   SmartSheet schedule development experience preferred.  Interest in the architecture, engineering, and built environment technology space is strongly preferred. While deep technical expertise is not required, the ability to participate in technical conversations and accurately capture meaningful notes and documentation is valuable The hourly range for this position is $28.75 to $35.94. This salary range is the range we believe is the anticipated range of possible base compensation at the timing of the posting. We may ultimately pay more or less than the anticipated salary range for the position. Employees may be eligible for discretionary bonuses. We offer a full benefit package including medical, dental and vision coverage and flexible spending account options and voluntary insurances. We have paid time off, flex-time schedules, remote work options and a 401k plan and employee perk programs. For a general overview of our benefits, please visit our careers page at https://www.cannondesign.com/careers/benefits. Actual compensation may vary from posting based on geographic location, work experience, education and/or skill level. ABOUT OUR FIRM As part of CannonDesign’s industry-leading consulting family, The Clarient Group is a leader in Smart Building consulting. We bring a systems engineering approach to buildings — aligning IT, operational technology, and human experience to create integrated environments that deliver performance, sustainability, and long-term value. Our projects span commercial office, healthcare, science never enter your information or apply for CannonDesign positions on any platform. Should an issue arise that you feel we should be aware of, please contact us. Please provide your resume and portfolio when applying. As a condition of employment, all employees are expected to complete mandatory training, including compliance training, within required timeframes and adhere to our internal policies and our Code of Conduct. CannonDesign is an Equal Opportunity Employer. CannonDesign is committed to maintaining a work environment that is free from any and all forms of unlawful discrimination and harassment. It is therefore the firm’s policy to prohibit discrimination and harassment against any applicant, CannonDesign employee, vendor, contractor, or client on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, pregnancy, veteran status, genetic information, citizenship status, or any other basis prohibited by applicable law. It is also CannonDesign’s policy to prohibit any and all forms of retaliation against any individual who has complained of harassing or discriminatory conduct, or participated in a firm or agency investigation into such complaints.", "summaryDescription" : "Project Administrator at CannonDesign. Skills: Project administration, Operational coordination, Documentation management. Provide administrative support to project team members and. 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In the role of Administrative Project Coordinator, we'll count on you to: Type, format and organize project documents, reports, specifications and correspondence Create and maintain paper and electronic files Order insurance and monitor insurance certificates Apply company quality assurance guidelines and procedures for project document management Assist with and help coordinate meetings and presentations Exhibit professionalism with clients Work with multiple Project Managers and project teams as needed Assist with project guides, project reviews, project invoices and expense reports as needed Perform other duties as needed Preferred Qualifications Bachelor's degree Prior experience working as a project coordinator in an architecture office Proficiency in assisting with the creation of meeting minutes for project teams", "summaryDescription" : "Administrative Project Coordinator at HDR. Skills: Project coordination, Document management. Type project documents. 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In the role of Administrative Project Coordinator, we'll count on you to: Type, format and organize project documents, reports, specifications and correspondence Create and maintain paper and electronic files Order insurance and monitor insurance certificates Apply company quality assurance guidelines and procedures for project document management Assist with and help coordinate meetings and presentations Exhibit professionalism with clients Work with multiple Project Managers and project teams as needed Assist with project guides, project reviews, project invoices and expense reports as needed Perform other duties as needed Preferred Qualifications Bachelor's degree Prior experience working as a project coordinator in an architecture office Proficiency in assisting with the creation of meeting minutes for project teams", "summaryDescription" : "Administrative Project Coordinator at HDR. Type project documents. 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In the role of Administrative Project Coordinator, we'll count on you to: Type, format and organize project documents, reports, specifications and correspondence Create and maintain paper and electronic files Order insurance and monitor insurance certificates Apply company quality assurance guidelines and procedures for project document management Assist with and help coordinate meetings and presentations Exhibit professionalism with clients Work with multiple Project Managers and project teams as needed Assist with project guides, project reviews, project invoices and expense reports as needed Perform other duties as needed Preferred Qualifications Bachelor's degree Prior experience working as a project coordinator in an architecture office Proficiency in assisting with the creation of meeting minutes for project teams", "summaryDescription" : "Administrative Project Coordinator at HDR. Skills: Process management, Coordination, Resource planning. Type project documents. 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As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? Watch Our Story: ' https://www.hdrinc.com/our-story' Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world. At HDR, our employee‑ownership model shapes everything we do, including how we support and care for our people. Our diverse service lines, including Water, Architecture, Building Engineering Services, Field Services, Power, Waste, Industrial, and Transportation reflect our commitment to shaping resilient, sustainable, and forward‑thinking communities around the world. Across these disciplines, our teams design and deliver solutions that safeguard public health, enhance quality of life, power innovation, and drive responsible growth. Whether advancing clean water, creating healing and learning environments, engineering next‑generation facilities, or building the infrastructure that moves people and energy, our work is rooted in technical excellence and a shared sense of purpose. Our employee‑owners collaborate across specialties, combining creativity, precision, and deep expertise to solve the most complex challenges facing our clients and communities. In the role of Senior Administrative Project Coordinator, we'll count on you to: Provide administrative support to Federal leadership team including meetings, expense reports, and general administrative duties Provide quality program and electronic file maintenance support for the National Freight Rail group and local Pensacola groups Provide project coordination support for multiple project managers and project teams Perform other duties as needed Preferred Qualifications Associate degree, Bachelor's degree", "summaryDescription" : "Senior Administrative Project Coordinator at HDR. Provide administrative support. Manage meetings", "createdAt" : "2026-06-14T19:58:21.122", "lastUpdated" : "2026-06-16T01:57:32.217", "ingestTimestamp" : "2026-06-14T19:58:21.122", "mongoId" : "6a2ccb1b74d8ee00a0a23dc3", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 75000, "salaryAnnualMax" : 105000, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Senior", "dataQualityScore" : 0.7777778, "_score" : 1115.9465, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Engineering", "llmIndustryConfidence" : 0.85 }, { "id" : "6a2c6afe74d8ee00a090fac4", "title" : "Administrative Support Specialist", "company" : "Electrosoft", "industry" : "Government", "salary" : { "min" : 70000.0, "max" : 80000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "District of Columbia, United States", "locations" : [ "District of Columbia", "United States" ], "timestamp" : "2026-06-15T13:28:49.187", "fingerprint" : "01addaa2a6c12c80b4925a3ce22fe348edc06ddb1568ca0eacef770bc7290252", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/electrosoft/jobs/4174652009", "externalId" : "4174652009", "industryFunction" : { }, "structuredLocations" : [ { "state" : "District of Columbia", "country" : "United States", "continent" : "na", "workMode" : "onsite" } ], "locationText" : "District of Columbia, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 3, "experienceMaxYears" : 5, "experienceLevel" : "Mid", "technicalSkills" : "Microsoft Office, SharePoint, Teams", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Operational metrics", "Resource planning", "Continuous improvement" ], "hardSkillsList" : [ "Documentation control", "Data collection", "Data verification", "Data compilation", "Workflow tracking", "Task management", "Risk log updates" ], "hardSkills" : [ { "name" : "Documentation control", "level" : "intermediate" }, { "name" : "Data collection", "level" : "intermediate" }, { "name" : "Data verification", "level" : "intermediate" }, { "name" : "Data compilation", "level" : "intermediate" }, { "name" : "Workflow tracking", "level" : "intermediate" }, { "name" : "Task management", "level" : "intermediate" }, { "name" : "Risk log updates", "level" : "intermediate" } ], "majorSkills" : "Administrative support, Operational coordination, Documentation control, Stakeholder engagement", "majorSkillsList" : [ "Administrative support", "Operational coordination", "Documentation control", "Stakeholder engagement" ], "coreResponsibilities" : "Provide administrative support, Prepare departmental meetings, Schedule departmental meetings, Prepare meeting agendas, Track meeting action items, Assist preparing program documentation, Format program documentation, Submit program documentation, Support contract oversight, Track contract deliverables, Maintain version-controlled repositories, Ensure documentation accuracy, Coordinate logistics working groups, Coordinate logistics stakeholder engagements, Maintain SharePoint sites, Update documentation libraries, Assist data collection, Assist data verification, Assist data compilation, Compile program metrics, Compile reports, Compile workflow tracking, Compile operational summaries, Support onboarding activities, Support staff coordination, Support task management, Support risk log updates, Support recurring program operational needs, Ensure administrative processes comply", "teamCollaboration" : "Cross-functional coordination; Stakeholder engagements; Department working groups", "domainKnowledge" : "Identity management; Access management; Federal IT; Federal program management; Section 508 requirements; Controlled information handling; PIV; PKI; PACS/LACS", "domainList" : [ "identity-management", "access-management", "federal-it", "federal-program-management", "section-508-requirements", "controlled-information-handling", "piv", "pki", "pacs-lacs" ], "domainSpecificKnowledge" : [ "Identity management", "Access management", "Federal IT", "Federal program management", "Section 508 requirements", "Controlled information handling", "PIV", "PKI", "PACS/LACS" ], "toolProficiency" : [ "Microsoft Office", "SharePoint", "Teams" ], "communicationSkills" : "Written communication; Verbal communication; Meeting minutes; Presentations; Briefings", "documentationSkills" : "Documentation control; Prepare documentation; Format documentation; Submit documentation; Maintain documentation; Documentation accuracy; Documentation libraries", "qualificationsBasic" : "3-5 years administrative support, Support federal program management, Proficiency Microsoft Office, Proficiency SharePoint, Proficiency Teams, Written communication skills, Verbal communication skills, Manage multiple concurrent priorities, Exceptional attention to detail", "qualificationsPreferred" : "Support federal IT programs, Support identity management programs, Support security-focused programs, Familiarity federal documentation standards, Familiarity Section 508 requirements, Familiarity controlled/unclassified information, Experience supporting ICAM programs, Familiarity Department enterprise identity systems, Relevant training administrative professional services, Relevant training project coordination", "rawDescription" : "Electrosoft Services, Inc. is an award-winning company that provides comprehensive technology-based solutions and services to federal customers. While cybersecurity is our specialty, we also focus on ICAM, enterprise IT modernization, and software solutions. We always seek to delight our customers, so we retain highly qualified employees and offer them meaningful work, growth opportunities, and work-life balance. What sets us apart from all other contractors is the sense of teamwork our employees feel – and the knowledge that outstanding effort is recognized and rewarded. The camaraderie we share emanates from Lunch & Learn sessions where we explore new ideas together, fun group activities ranging from escape rooms to miniature golf, and much, much more. If we’ve described you and your dream workplace, please apply and share in the many benefits and opportunities we offer. Administrative Support Specialist Electrosoft seeks an experienced Administrative Specialist to support a U. S. Government Department for Identity Management under an Identity Access Management Technical Support Services contract. This position provides critical administrative, logistical, and operational coordination in support of multiple ICAM teams, and other identity, credential, and access management (ICAM) initiatives. The Administrative Specialist plays a vital role in ensuring effective communication, documentation control, and program continuity across ICAM program activities. Key Responsibilities Provide administrative support for departmental meetings, including scheduling, agenda preparation, meeting minutes, and action item tracking. Assist in preparing, formatting, and submitting program documentation such as reports, technical deliverables, presentations, and briefings. Support contract oversight activities including tracking deliverables, maintaining version-controlled repositories, and ensuring documentation accuracy. Coordinate logistics for Department working groups and stakeholder engagements across PIV, PKI, PACS/LACS, and ICAM program areas. Maintain and update SharePoint sites and documentation libraries in accordance with Department standards and Section 508 requirements. Assist with data collection, verification, and compilation of program metrics, reports, workflow tracking, and operational summaries. Support onboarding activities, staff coordination, task management, risk log updates, and recurring program operational needs. Ensure administrative processes comply with Department security, privacy, and controlled information-handling requirements. Required Qualifications 3–5 years of administrative support experience, preferably supporting federal IT, identity management, or security-focused programs. Experience supporting federal program management offices, technical teams, or enterprise-level initiatives. Proficiency with Microsoft Office (Word, Excel, PowerPoint), SharePoint, Teams, and other collaboration platforms. Strong written and verbal communication skills, including experience preparing polished documents and detailed meeting minutes. Ability to manage multiple concurrent priorities in a fast-paced environment with exceptional attention to detail. Familiarity with federal documentation standards, Section 508 requirements, and handling controlled/unclassified information is preferred. Preferred Qualifications Experience supporting Identity, Credential, and Access Management (ICAM) programs. Familiarity with Department enterprise identity systems such as HR Connect, PDS, TEDS, and the USAccess CMS. Relevant training or certification in administrative professional services or project coordination. Security Requirements Candidates must meet federal personnel security screening requirements, including eligibility for a Public Trust clearance, and must comply with all identity verification processes and Departmental security policies. Pay Range $70,000—$80,000 USD Electrosoft is an Equal Opportunity Employer/Veterans/Disabled", "summaryDescription" : "Administrative Support Specialist at Electrosoft. Skills: Administrative support, Operational coordination, Documentation control, Stakeholder engagement. Provide administrative support. 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Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve. Our Commitment As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day. Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees. United States-Arizona-Phoenix", "summaryDescription" : "Administrative Project Coordinator", "createdAt" : "2026-06-14T02:05:54.591", "lastUpdated" : "2026-06-15T07:02:52.388", "ingestTimestamp" : "2026-06-14T02:05:54.591", "mongoId" : "6a16291b58b93c861e959db5", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 48000, "salaryAnnualMax" : 65000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Microsoft Word", "Microsoft Excel" ], "skillCount" : 2, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Junior", "dataQualityScore" : 0.6666667, "_score" : 1114.9862, "hasLocation" : true, "hasGeo" : true, "llmIndustryConfidence" : 0.85 }, { "id" : "6a2c691174d8ee00a0905dc3", "title" : "Executive Administrator, Project Engineering", "company" : "T1 Energy", "industry" : "Engineering", "salary" : { "min" : 75000.0, "max" : 105000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Project Engineering Executive Administrator in Austin, adjusted for mid-seniority and manufacturing industry." }, "location" : "Austin, TX", "locations" : [ "Austin, TX" ], "timestamp" : "2026-06-15T09:18:24.233", "fingerprint" : "003e4e0c9c08aaeee1556f2fa76512fd9907245302b0c9255048d7af6eb185ee", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/t1energy/817ab987-1925-480f-8481-07f5b33aa1c0/application", "externalId" : "817ab987-1925-480f-8481-07f5b33aa1c0", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Austin", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "30.2711286,-97.7436995" } ], "locationText" : "Austin, Texas, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 3, "experienceMaxYears" : 5, "experienceLevel" : "Mid", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning" ], "hardSkillsList" : [ "Calendar management", "Travel coordination", "Contract tracking", "Vendor agreement tracking", "Project milestone tracking", "Documentation preparation", "Meeting material organization", "Logistics management", "Action item monitoring", "Follow up" ], "hardSkills" : [ { "name" : "Calendar management", "level" : "intermediate" }, { "name" : "Travel coordination", "level" : "intermediate" }, { "name" : "Contract tracking", "level" : "intermediate" }, { "name" : "Vendor agreement tracking", "level" : "intermediate" }, { "name" : "Project milestone tracking", "level" : "intermediate" }, { "name" : "Documentation preparation", "level" : "intermediate" }, { "name" : "Meeting material organization", "level" : "intermediate" }, { "name" : "Logistics management", "level" : "intermediate" }, { "name" : "Action item monitoring", "level" : "intermediate" }, { "name" : "Follow up", "level" : "intermediate" } ], "majorSkills" : "Executive support, Project coordination, Vendor relations", "majorSkillsList" : [ "Executive support", "Project coordination", "Vendor relations" ], "coreResponsibilities" : "Provide executive support, Manage calendars, Manage travel, Manage day-to-day priorities, Track contracts, Track vendor agreements, Track project milestones, Flag deadlines, Coordinate across internal teams, Coordinate with contractors, Coordinate with vendors, Coordinate with external partners, Keep project timelines moving, Prepare project documentation, Organize project documentation, Prepare meeting materials, Organize meeting materials, Prepare status reports, Organize status reports, Prepare correspondence, Organize correspondence, Manage logistics for site visits, Manage logistics for construction reviews, Manage logistics for leadership meetings, Manage logistics for vendor check-ins, Monitor action items, Follow up on commitments, Serve as liaison, Anticipate next steps", "teamCollaboration" : "Internal teams; Contractors; Vendors; External partners; Key stakeholders", "projectManagementSkills" : [ "Project timelines" ], "domainKnowledge" : "Solar manufacturing; Domestic solar supply chain; Advanced American manufacturing; Construction environments; Large-scale project environments", "domainList" : [ "solar-manufacturing", "domestic-solar-supply-chain", "advanced-american-manufacturing", "construction-environments", "large-scale-project-environments" ], "domainSpecificKnowledge" : [ "Solar manufacturing", "Domestic solar supply chain", "Advanced American manufacturing", "Construction environments", "Large-scale project environments" ], "toolProficiency" : [ "Google Workspace", "Microsoft Office" ], "communicationSkills" : "Senior leader communication; Contractor communication; Vendor communication", "documentationSkills" : "Project documentation; Meeting materials; Status reports; Correspondence", "problemSolvingSkills" : "Problem solving", "qualificationsBasic" : "3+ years executive support, 3+ years administrative support, Written communication skills, Verbal communication skills, Manage competing priorities, Stay organized, High professionalism, High discretion", "qualificationsPreferred" : "Support senior leadership in manufacturing, Support senior leadership in construction, Support senior leadership in large-scale project environment, Coordinating vendor relationships, Coordinating contracts, Coordinating project timelines, Experience with project management tools", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "T1 Energy is bringing solar manufacturing back to the U.S. by building a domestic solar supply chain. Our mission is to invigorate America with scalable, reliable, and low-cost energy. Our fully operational 5GW solar module facility in Wilmer, Texas, can manufacture more than 20,000 modules every 24 hours. By the time you finish reading this paragraph, we will have produced two solar panels that will power American homes and fuel domestic AI. We're focused on building advanced American manufacturing and we're passionate about engineering a better future filled with abundant energy. The Role T1 Energy is looking to hire an Executive Administrator to support two SVPs on our Project Engineering team. We're in the business of building, and right now, that means a lot is happening at once. This role sits at the center of a high-stakes, high-velocity environment where new facilities are being planned, vendors are being contracted, and timelines are non-negotiable. You'll be the operational backbone for two senior leaders who need someone they can trust to keep everything on track. If you've supported executives in construction, manufacturing, or large-scale project environments before, you already know what this job demands. If you thrive on complexity and hate letting things fall behind, you'll love it here. What You'll Do - Provide dedicated executive support to two SVPs of Project Engineering, managing their calendars, travel, and day-to-day priorities with precision. - Track contracts, vendor agreements, and project milestones, flagging deadlines before they become problems. - Coordinate across internal teams, contractors, vendors, and external partners to keep project timelines moving. - Prepare and organize project documentation, meeting materials, status reports, and correspondence. - Manage logistics for site visits, construction reviews, leadership meetings, and vendor check-ins. - Monitor action items and follow up relentlessly to ensure commitments are met on time. - Serve as a trusted liaison between the SVPs and key internal and external stakeholders. - Anticipate what's coming next and have it handled before you're asked. Who You Are - Exceptionally organized with a sharp eye for deadlines, details, and dependencies. - Experienced in fast-paced manufacturing, construction, or project-driven environments — you know how quickly things move and how much is at stake when they don't. - Proactive and resourceful — you solve problems quietly and efficiently without needing hand-holding. - Confident communicating with senior leaders, contractors, and vendors alike. - Cool under pressure, especially when timelines shift or priorities compete. - Discreet, professional, and trustworthy with sensitive business information. Qualifications - 3+ years of executive or administrative support experience, preferably supporting senior leadership in a manufacturing, construction, or large-scale project environment. - Demonstrated experience coordinating vendor relationships, contracts, or project timelines is a strong plus. - Proficiency with productivity and scheduling tools (Google Workspace, Microsoft Office, etc.). - Experience with project management tools (e.g., Smartsheet, Procore, Asana, or similar) is a plus. - Strong written and verbal communication skills. - Ability to manage competing priorities and stay organized in a high-volume, fast-moving environment. - High level of professionalism and discretion when handling confidential information. The T1 Way We move fast, expect accountability, and treat people with respect. We also have a no-jerks policy: we don't tolerate big egos, bad behavior or \"that's not my job attitude\". Be sharp, be honest, be human. If you can hold the line and have a sense of humor, you'll fit right in. T1 Energy is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees and applicants and do not discriminate on the basis of any legally protected characteristics.", "summaryDescription" : "Executive Administrator, Project Engineering at T1 Energy. Skills: Executive support, Project coordination, Vendor relations. Provide executive support. 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Brown Co Area Engr/Maint Sec (23BROWNCO)
2160 CR 381
Brownwood, 76802

, Brown Co Area Engr/Maint Sec" ], "timestamp" : "2026-06-15T09:51:25.703", "fingerprint" : "477d9045f65090191c02df2f9913053af54100f9d8df5ac607fbaa8eb6ebeee9", "source" : "taleo", "language" : "en", "applyUrl" : "https://fa009.taleo.net/careersection/ex/jobdetail.ftl?job=43142", "externalId" : "43142", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Brownwood", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "31.7208509,-98.9818701" } ], "locationText" : "Brownwood, Texas, United States", "employmentType" : "INTERNSHIP", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "Entry", "professionalSkills" : [ "Office support" ], "majorSkills" : "Administrative skills", "majorSkillsList" : [ "Administrative skills" ], "coreResponsibilities" : "Organize documents, Manage communications, Help with scheduling, Assist with office support", "qualificationsBasic" : "Organized and eager intern, Summer internship", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Looking for a hands-on internship to build your administrative skills this summer? We’re seeking an organized and eager intern to support our department with a variety of administrative tasks. This role offers a chance to assist with office support duties such as organizing documents, managing communications, and helping with scheduling. You'll work under clear guidance and supervision, gaining valuable experience in a professional office setting. It’s the perfect opportunity to learn the ins and outs of office operations while contributing to a productive team for the summer! Work Locations: Brownwood: 2495 HWY 183 N. Brownwood, TX 76802 The Texas Department of Transportation reserves the sole right in determining the level of position based on the applicant’s work experience, education, skill level and all other appropriate factors, and based on business needs. 18.00 22.00", "summaryDescription" : "Administrative Support Intern at Texas Department of Transportation. Skills: Administrative skills. Organize documents. Manage communications", "createdAt" : "2026-06-14T06:52:24.572", "lastUpdated" : "2026-06-15T09:51:25.703", "ingestTimestamp" : "2026-06-14T06:52:24.572", "mongoId" : "69dde4492beec4dd3d9a335b", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 37440, "salaryAnnualMax" : 45760, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Administrative skills", "Office support" ], "skillCount" : 2, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.8888889, "_score" : 1092.4019, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Government", "llmIndustryConfidence" : 0.92 }, { "id" : "69f2d9944c40e2acd188e88f", "title" : "Administrator", "company" : "Wealthy Group of Companies LLC", "industry" : "Healthcare", "salary" : { "min" : 48000.0, "max" : 65000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Entry level Administrator in Healthcare in Queens, United States, adjusted for company size and industry." }, "location" : "Queens County, NY", "locations" : [ "Queens County", "NY" ], "timestamp" : "2026-06-15T08:34:57.728", "fingerprint" : "3137a7c87e8cd5d1dd5cd1e6ba4295036ed39523631b341c120f60541cd78342", "source" : "breezyhr", "language" : "en", "applyUrl" : "https://wealthy-recruiting.breezy.hr/p/6df883b1040d-administrator-assisted-living", "externalId" : "6df883b1040d", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Queens", "state" : "New York", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "40.7135078,-73.8283132" } ], "locationText" : "Queens, New York, United States", "employmentType" : "FULL_TIME", "coreResponsibilities" : "Provide supportive living, Manage adult home operations, Oversee assisted living program", "domainKnowledge" : "Adult Home; Assisted Living Program", "domainList" : [ "adult-home", "assisted-living-program" ], "domainSpecificKnowledge" : [ "Adult Home", "Assisted Living Program" ], "workSiteFlexibility" : "Onsite", "rawDescription" : "A premier licensed Adult Home and Assisted Living Program (ALP) facility located in a scenic beachfront community in Queens County, New York, this establishment provides a warm, compassionate \"home away from home\" for adults seeking supportive living. With a capacity of approximately 172 beds—inclu", "summaryDescription" : "Administrator at Wealthy Group of Companies LLC. Provide supportive living. Manage adult home operations", "createdAt" : "2026-06-14T08:02:09.814", "lastUpdated" : "2026-06-15T08:34:57.728", "ingestTimestamp" : "2026-06-14T08:02:09.814", "mongoId" : "69f2d9944c40e2acd188e88f", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 48000, "salaryAnnualMax" : 65000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Adult Home", "Assisted Living Program" ], "skillCount" : 2, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.7777778, "_score" : 1048.3679, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.85 }, { "id" : "6a3066cbf292fd229cfb5cc2", "title" : "IT Administrator", "company" : "EVG Specialty Network", "salary" : { "min" : 70000.0, "max" : 85000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Brooklyn, New York, United States", "locations" : [ "Brooklyn", "New York", "United States" ], "timestamp" : "2026-06-16T06:56:37.276", "fingerprint" : "e6c2f22f734b971c4b2ad5c0aae1a3a5cca3baf9f36ad288042104cf3299eb6f", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/evgspecialtynetwork/jobs/5262108008", "externalId" : "5262108008", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Brooklyn", "state" : "New York", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "40.6526006,-73.9497211" } ], "locationText" : "Brooklyn, New York, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 1, "experienceMaxYears" : 5, "experienceLevel" : "Entry", "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "Location: Brooklyn, NY (On-site initially → Hybrid/Remote) About the Role EVG Specialty Network and VERG Brooklyn are looking for a hands-on IT Administrator to join our team and serve as the go-to technology partner for a busy specialty animal hospital in Brooklyn—while also supporting additional hospital locations remotely. This is an ideal opportunity for someone early in their IT career (1–5 years of experience) who enjoys variety, problem-solving, and learning on the job. You’ll get exposure to everything from help desk support to systems and networking, with a clear path to grow into a more advanced infrastructure role over time. You’ll start fully on-site to build relationships and gain a deep understanding of our systems, then transition into a more flexible hybrid/remote setup with occasional on-site visits. What You’ll Do Be the Go-To IT Support Provide day-to-day technical support to doctors, technicians, and administrative staff Troubleshoot hardware, software, and connectivity issues (Windows, printers, peripherals) Support clinical and business applications used in a veterinary environment Manage user accounts, access, and onboarding/offboarding Support Core Systems Assist with Windows servers, Active Directory, and basic Group Policy Help manage Microsoft 365 (Exchange, Teams, OneDrive) Monitor system performance, backups, and alerts Perform routine updates, maintenance, and patching Work Across Networks Troubleshoot basic network issues (connectivity, DNS, DHCP, VLANs) Support firewalls, switches, and wireless systems (Meraki experience is a plus) Coordinate with vendors and ISPs when needed Support a Growing Network Provide remote IT support across multiple hospital locations Help standardize systems and processes across sites Assist with projects like new site setups, upgrades, and equipment rollouts Contribute & Grow Participate in IT projects (infrastructure upgrades, migrations, security improvements) Maintain clear documentation for systems and processes Help improve IT workflows and best practices What We’re Looking For 1–5 years of experience in IT support, systems administration, or a related role Strong troubleshooting skills across hardware, software, and basic networking Experience with: Windows 11 Active Directory / user management Basic networking (IP addressing, DNS, DHCP) Ability to communicate clearly with non-technical users Self-starter who can prioritize and work independently Nice to Have Microsoft 365 administration experience Familiarity with virtualization (VMware or Hyper-V) Experience supporting multiple locations or distributed environments Exposure to networking/firewall platforms (e.g., Cisco Meraki) Knowledge of backup and disaster recovery Experience in healthcare or veterinary settings Work Environment Phase 1: Fully on-site in Brooklyn, NY Phase 2: Hybrid/remote with occasional on-site visits Occasional after-hours work for maintenance or urgent issues Why Join Us? Gain hands-on experience across systems, networking, and support Work in a fast-growing, multi-site healthcare environment Clear path for career growth into more advanced IT roles Transition into a flexible, primarily remote position after onboarding Make a real impact supporting teams who deliver critical animal care EVG Specialty Network and VERG Brooklyn are equal opportunity employers. We celebrate diversity and are committed to creating an inclusive environment for all employees. 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T. team, Manage communications, Schedule and prepare materials for meetings, Assist with coordination of internal staff events, Support employee engagement committees, Oversee reception desk coverage, Ensure back-up for administrative team members, Participate in monthly meetings with area leadership, Support Principals with administrative tasks, Schedule and coordinate weekly Studio Meetings, Support Studio Design Series, Spearhead events to support Studio Culture, Manage Studio Purchase Card, Manage Incidental Requisitions, Exhibit professionalism with clients, Perform other duties as needed, Organize, process, and follow up on Construction Administration, Track Construction Administration processes, Track subconsultant RFI and Submittal responses, Administer timely return of correspondences, Apply company quality assurance guidelines, Manage project documents, Work with Architecture Project Managers, Work with project teams, Act as Quality Coordinator for North Carolina offices, Schedule ongoing project reviews, Manage documentation of project reviews, Assign reviewers for project reviews, Document quarterly quality review checks, Assist Project Manager with project development activities, Assist Project Manager with project initiation activities, Assist Project Manager with project planning activities, Assist Project Manager with project execution activities, Assist Project Manager with project closeout activities, Produce written materials, Proofread written materials, Format written materials, Organize written materials, Create paper files, Maintain paper files, Create electronic files, Maintain electronic files, Order insurance, Monitor insurance certificates, Facilitate subconsultant procurement process, Coordinate meetings and presentations, Produce project guides, Produce meeting minutes, Produce project invoices, Produce numerical data, Produce reports, Produce project specifications, Produce correspondence", "domainKnowledge" : "Architecture practice", "domainList" : [ "architecture-practice" ], "domainSpecificKnowledge" : [ "Architecture practice" ], "toolProficiency" : [ "Newforma software" ], "qualificationsBasic" : "US Citizenship required", "qualificationsPreferred" : "7 years related experience, Experience in Engineering, Architecture, or Construction industry, Comfortable handling confidential information", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? Watch Our Story: ' https://www.hdrinc.com/our-story' Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world. We believe architecture is more than designing buildings, it’s about providing solutions to societal challenges and creating stronger, more vibrant communities. As part of our Architecture practice at HDR, you’ll contribute to the design and delivery of spaces and experiences that advance community well-being around the world. From healing environments and learning spaces to research labs and civic landmarks and infrastructure, your work will directly influence how individuals experience the world around them. We bring together architects, planners, designers, and technical experts to solve complex design challenges with creativity, curiosity, and collaboration. From championing design excellence with an emphasis on resilience and sustainability to pioneering innovative building technologies, your contributions will leave a lasting impact on the built environment. This isn’t just a job, it’s a chance to drive meaningful change and help define the future of our communities. In the role of Senior Administrative Project Coordinator in our Raleigh Architecture studio, you’ll have responsibility for general administrative functions as well as project coordinator functions. General Administrative responsibilities are for the Raleigh office and include: • Assist the leadership with executive administrative support, and preparation of operating plans and other special reports • Execute electronic signatory procedures for contracts, proposals, and business forms • Maintain a record of assigned workstations in the office and coordinate with internal I.T. team when staff relocate to new workstations • Manage communications, including SharePoint site, scheduling and preparing materials for meetings • Assist with the coordination of internal staff events • Support employee engagement committees • Oversee reception desk coverage and ensure back-up for other administrative team members as needed • Participate in monthly meetings with area leadership • Help support Principals with Administrative tasks such as: Scheduling and coordinating weekly Studio Meetings, Supporting Studio Design Series • Spearheading events to support Studio Culture, and Manage Studio Purchase Card and Incidental Requisitions. • Exhibit professionalism with clients (internal and external). • Perform other duties as needed Project Coordinator responsibilities are for the Raleigh office unless stated otherwise and include: • Work with multiple Project Architects to organize, process, and follow up on Construction Administration tasks via Newforma software. • Help track Construction Administration processes, subconsultant RFI and Submittal responses, and help administer timely return of all correspondences to the Contractor/Owner. • Apply company quality assurance guidelines and procedures for project document management. • Work with multiple Architecture Project Managers and project teams as needed. • Act as Quality Coordinator for (2) North Carolina offices (Raleigh and Charlotte) which includes scheduling ongoing project reviews, managing documentation of said reviews, scheduling, assigning reviewers and documenting quarterly quality review checks. • Assist Project Manager with a variety of project development, initiation, planning, execution, and closeout activities. • Produce, proofread, format and/or organize a variety of written materials such as project guides, meeting minutes, project invoices, numerical data, reports, project specifications, correspondence and other documentation. • Create and maintain paper and electronic files. • Order insurance and monitor insurance certificates. • Facilitate subconsultant procurement process. • Assist with and help coordinate meetings and presentations. • Help support Principals with Administrative tasks such as: Scheduling and coordinating weekly Studio Meetings, Supporting Studio Design Series, • Spearheading events to support Studio Culture and Manage Studio Purchase Card and Incidental Requisitions. • Exhibit professionalism with clients (internal and external). • Perform other duties as needed. Preferred Qualifications • A minimum of 7 years related experience • Previous professional experience in the Engineering, Architecture, or Construction industry in a similar capacity • Comfortable handling confidential information • Excellent written and verbal communication skills • Solid interpersonal skills • Strong time management skills and ability to prioritize • Highly organized with exceptional attention to detail Due to client contract requirements US Citizenship is required. ", "summaryDescription" : "Senior Administrative Project Coordinator - Architecture at HDR. Assist leadership with executive administrative support. 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The company helps clients accelerate their digital transformation through a broad portfolio that includes consulting, application services, digital engineering, cloud, cybersecurity, platforms, and infrastructure services * Candidate will play a major role in handling Incidents, service requests and Application Support activities in shifts and on-call rotations. * This member will also contribute to the service improvement activities, and participate to support DR/Live play activities * Ideal candidate will have a strong understand of core banking operations, trouble shooting skills, and experience with L1/L2 support in a banking environment with expertise on Linux, PL-SQL, Dynatrace, K8, Docker and Ansible ## Qualifications * Master’s degree in computer science or computer engineering * 5+ years of experience in IT Operations or Software Engineering * At least 2+ years of hands-on experience with a Cloud provider (IBM/AWS/Azure/Google) * At least 2+ years of hands-on experience Ansible/Docker * Red Hat Enterprise Linux Automation with Ansible * Certified Kubernetes Application Developer * Developing Adv. Automation with Red Hat Ansible Automation Platform * Good Level of English B2+", "summaryDescription" : "Cloud Support Infrastructure Administrator at Inetum. Skills: Cloud Support, Infrastructure Administration. Handle Incidents. Handle service requests", "postedDate" : "2026-06-15T09:38:39.000", "createdAt" : "2026-06-15T23:58:33.994", "lastUpdated" : "2026-06-16T08:15:15.920", "ingestTimestamp" : "2026-06-15T23:58:33.994", "mongoId" : "6a306853f292fd229cfc3576", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "30k-50k", "hasSalary" : false, "allSkills" : [ "Banking operations", "Cloud Support", "Infrastructure Administration", "Trouble shooting", "Core banking operations", "Certified Kubernetes Application Developer", "Dynatrace", "K8", "Docker", "Ansible" ], "skillCount" : 10, "jobCategory" : "engineering", "jobSubcategory" : "software", "seniorityLevel" : "Senior", "dataQualityScore" : 1.0, "_score" : 1025.6989, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.92 }, { "id" : "6a2caa0874d8ee00a09c804a", "title" : "Customer Support Administrator", "company" : "Techo-Bloc", "industry" : "Building Materials", "salary" : { "min" : 62500.0, "max" : 72500.0, "currency" : "CAD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Saint-Hubert, QUEBEC, Canada", "locations" : [ "Saint-Hubert", "QUEBEC", "Canada" ], "timestamp" : "2026-06-15T22:24:01.993", "fingerprint" : "c5bdb25f26cc63908b568b46cc066b307ee8b9d0b0a855a34b77da5db71661cf", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/techo-bloc/744000131886144-customer-support-administrator", "externalId" : "744000131886144", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Saint-Hubert", "state" : "Quebec", "country" : "Canada", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "45.5042755,-73.4216976" } ], "locationText" : "Saint-Hubert, Quebec, Canada", "employmentType" : "FULL_TIME", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "mid", "professionalSkills" : [ "Customer support", "Administration", "Coordination", "Communication", "Reporting", "Data entry", "Process documentation" ], "hardSkillsList" : [ "Record keeping", "Documentation management" ], "softSkillsList" : [ "Follow-through", "Critical thinking", "Sound judgment" ], "hardSkills" : [ { "name" : "Record keeping", "level" : "intermediate" }, { "name" : "Documentation management", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Follow-through" }, { "name" : "Critical thinking" }, { "name" : "Sound judgment" } ], "majorSkills" : "Customer support, Administration, Coordination", "majorSkillsList" : [ "Customer support", "Administration", "Coordination" ], "coreResponsibilities" : "Respond to customer inquiries, Serve as first point of contact, Manage incoming requests, Direct requests to internal teams, Maintain accurate customer records, Maintain documentation, Follow up on open requests, Ensure timely resolution, Ensure customer satisfaction, Assist with administrative tasks, Coordinate communication between teams, Track customer requests, Monitor customer requests, Ensure request completion, Support scheduling of visits, Coordinate field service visits, Assist with reporting, Assist with data entry, Assist with process documentation, Contribute to continuous improvement, Identify process streamlining opportunities, Support departmental operations, Maintain organized files, Maintain records, Maintain customer information, Assist with special projects, Assist with administrative duties", "teamCollaboration" : "Internal teams; External partners; Sales; Customer Service; Operations; Finance", "domainKnowledge" : "Hardscape products", "domainList" : [ "hardscape-products" ], "domainSpecificKnowledge" : [ "Hardscape products" ], "communicationSkills" : "Customer communication; Internal communication; External communication", "documentationSkills" : "Record keeping; Documentation management", "continuousLearning" : "Training; Career development", "problemSolvingSkills" : "Problem-solving", "outcomesObjectives" : "Ensure customer satisfaction; Deliver seamless customer experience", "qualificationsBasic" : "Bilingual (French & English), Customer-first mindset, Ownership and follow-through, Critical thinking, Sound judgment, Manage customer conflict, Handle high volumes of cases, Excellent communication skills, Problem-solving skills, Multitasking skills", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Salary: $62,500–$72,500 (based on experience) + performance bonuses Schedule : Monday to Friday | 8:00 AM – 5:00 PM Techo-Bloc is a North American manufacturer and distributor with 9 production facilities and 15 distribution centers. We design and deliver hardscape products with a strong focus on quality, innovation, and operational excellence. We are a growing organization of 900+ employees built on accountability, teamwork, and continuous improvement. Our environment is fast-paced, structured, and focused on execution. We value people who take ownership, solve problems, and contribute to making processes better every day. The Customer Support Administrator serves as a central point of contact for customers, internal teams, and external partners. This role is responsible for managing general inquiries, coordinating administrative requests, and ensuring information flows efficiently between departments. The position plays an important role in supporting daily operations by providing timely assistance, maintaining accurate records, and helping deliver a seamless customer experience. This role is ideal for someone who is highly organized, service-oriented, and enjoys balancing administrative responsibilities with customer communication. Key Responsibilities Customer Support & Administration * Respond to general customer inquiries via phone and email * Serve as the first point of contact for customer questions and requests * Manage incoming requests and direct them to the appropriate internal teams * Maintain accurate customer records and documentation in company systems * Follow up on open requests to ensure timely resolution and customer satisfaction * Assist with administrative tasks related to customer accounts, orders, and service requests Coordination & Communication * Coordinate communication between customers, Sales, Customer Service, Operations, and Finance teams * Track and monitor customer requests to ensure completion * Support the scheduling and coordination of field service visits when required * Assist with reporting, data entry, and process documentation * Contribute to continuous improvement initiatives by identifying opportunities to streamline administrative processes Operational Support * Support daily departmental operations through various administrative and coordination activities * Maintain organized files, records, and customer information * Assist with special projects and other administrative duties as assigned ## Qualifications What we’re looking for: * Bilingual (French & English) — to support teams and clients across North America * White‑glove, customer-first mindset with strong ownership and follow-through * Demonstrates critical thinking and sound judgment * Proven ability to manage customer conflict with positive outcomes * Ability to handle high volumes of cases, from start to resolution * Excellent communication, problem-solving, and multitasking skills * Comfortable in a fast-paced, team-oriented environment ## Additional Information Techo-Bloc offers a structured and supportive environment where employees can build long-term careers. We provide competitive compensation and a full range of benefits, including: * Group insurance and RRSP with employer contribution * 24/7 telemedicine and Employee Assistance Program * Training and career development opportunities * Performance-based bonuses * Employee recognition programs * Product discounts and workplace perks (snacks, events, free parking)", "summaryDescription" : "Customer Support Administrator at Techo-Bloc. Skills: Customer support, Administration, Coordination. Respond to customer inquiries. Serve as first point of contact", "postedDate" : "2026-06-12T12:13:19.000", "createdAt" : "2026-06-14T20:20:03.692", "lastUpdated" : "2026-06-15T22:24:01.993", "ingestTimestamp" : "2026-06-14T20:20:03.692", "mongoId" : "6a2caa0874d8ee00a09c804a", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "50k-75k", "hasSalary" : false, "allSkills" : [ "Record keeping", "Documentation management", "Follow-through", "Critical thinking", "Sound judgment", "Customer support", "Administration", "Coordination", "Communication", "Reporting", "Data entry", "Process documentation", "Hardscape products" ], "skillCount" : 13, "jobCategory" : "sales", "jobSubcategory" : "customer_success", "seniorityLevel" : "Mid", "dataQualityScore" : 1.0, "_score" : 1012.12146, "daysOld" : 3, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Manufacturing", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c6f0274d8ee00a092364c", "title" : "Administrator", "company" : "General Dynamics Mission Systems", "industry" : "Defense And Space", "salary" : { "min" : 35000.0, "max" : 50000.0, "currency" : "GBP", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Administrator roles in Hastings, United Kingdom, adjusted for mid-seniority and the defense industry." }, "location" : "Hastings, England, United Kingdom", "locations" : [ "Hastings", "England", "United Kingdom" ], "timestamp" : "2026-06-15T05:15:31.468", "fingerprint" : "bb4e87480238a37d859cbb8eeecb789be64702fa7134d65bc6010e710f74d9db", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/GDMSI/744000131619539-administrator", "externalId" : "744000131619539", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Hastings", "state" : "England", "country" : "United Kingdom", "continent" : "eu", "source" : "llm", "workMode" : "onsite", "geo" : "50.8550976,0.5821779" } ], "locationText" : "Hastings, England, United Kingdom", "employmentType" : "FULL_TIME", "experienceMinYears" : 2, "experienceMaxYears" : 5, "experienceLevel" : "mid", "technicalSkills" : "MS Word, MS Excel, MS PowerPoint, SharePoint", "professionalSkills" : [ "Record keeping", "Task prioritisation" ], "hardSkillsList" : [ "Expense entry", "Visitor requests", "Room bookings", "Records management" ], "softSkillsList" : [ "Flexibility", "Conscientious", "Credibility", "Autonomous" ], "hardSkills" : [ { "name" : "Expense entry", "level" : "intermediate" }, { "name" : "Visitor requests", "level" : "intermediate" }, { "name" : "Room bookings", "level" : "intermediate" }, { "name" : "Records management", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Flexibility" }, { "name" : "Conscientious" }, { "name" : "Credibility" }, { "name" : "Autonomous" } ], "majorSkills" : "Administrative support, Logistics coordination, Stakeholder liaison", "majorSkillsList" : [ "Administrative support", "Logistics coordination", "Stakeholder liaison" ], "coreResponsibilities" : "Provide administrative support to the Manufacturing facility, Provide day-to-day support of project teams and SLT, Coordinate and organize logistics for customer visits, Coordinate and organize logistics for tours, Coordinate and organize logistics for departmental all-hands sessions, Coordinate and organize logistics for team meetings, Coordinate and organize logistics for other events, Coordinate and organize workplace updates, Interact with Facilities / IT for desk moves, Interact with Facilities / IT for IT issues, Liaise with external counterparts, Enter and submit expenses for SLT members, Arrange tea/coffee/buffets for customer visits, Arrange tea/coffee/buffets for internal meetings, Raise Service Now visitor requests, Attend internal and external customer meetings, Prepare materials for internal and external customer meetings, Organise and store paperwork, Organise and store documents, Organise and store computer-based information, Cover security guard breaks on reception desk, Order stationary, Ensure stationary cupboards are stocked, Arrange room bookings, Manage room bookings, Manage videoconferencing facilities, Create records in the records management system, Maintain records in the records management system, Liaise with stakeholders at all levels within the, Administer SharePoint as required, Perform other administrative tasks", "teamCollaboration" : "Support all staff; Work as part of a team", "domainKnowledge" : "Mission Computing Systems; Avionics systems; Communication systems", "domainList" : [ "mission-computing-systems", "avionics-systems", "communication-systems" ], "domainSpecificKnowledge" : [ "Mission Computing Systems", "Avionics systems", "Communication systems" ], "toolProficiency" : [ "MS Word", "MS Excel", "MS PowerPoint", "SharePoint", "Service Now" ], "communicationSkills" : "Written communication; Verbal communication", "documentationSkills" : "Record keeping", "continuousLearning" : "Personalized career development plan; Regular progress reviews", "problemSolvingSkills" : "Make clear rational decisions under pressure", "specialRequirements" : "UK Security clearance", "qualificationsBasic" : "Previous administration experience, Minimum 2 GCSE at A-C level to include English and Maths or equivalent", "qualificationsPreferred" : "Knowledge and working experience with SharePoint", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "General Dynamics Mission Systems engineers a diverse portfolio of high technology solutions, products and services that enable customers to successfully execute missions across all domains of operation. With a global team of more than 13,000 top professionals, we partner with the best in industry to expand the bounds of innovation in the defence and scientific arenas. In the UK, we are leading the way in avionics and communication systems. Given the nature of our work and who we are, we value trust, honesty, alignment and transparency. General Dynamics in St Leonards-on-Sea currently provide avionic mission computing systems for a wide range of military fast jets, helicopters, and UAV’s. Recent success has resulted in General Dynamics developing the next generation of Advanced High Performance, Safety Critical Mission Computer Systems to meet the needs of latest platforms in development by several aircraft manufacturers. These Mission Computing Systems provide the functionality that integrates aircraft systems, sensor systems and stores management systems with the information and control systems required by the aircrew to meet the demanding operational needs of these aircraft. In this role you will provide administrative support to the Manufacturing facility, including but not limited to: * Overall day-to-day support of project teams and SLT * Coordinates and organizes logistics for such things as: customer visits, tours, departmental all-hands sessions, team meetings and other events as required and Workplace updates * Interaction with Facilities / IT – desk moves, IT issues * Liaising with external counterparts * Expense entry and submission for SLT members * Arrange tea/coffee/ buffets for customer visits and internal meetings * Raise Service Now visitor requests * Attend and prepare materials for internal and external customer meetings * Organising and storing paperwork, documents and computer-based information * Cover security guard breaks on reception desk * Stationary – order stationary and ensure stationary cupboards are stocked at Churchfields * Arranging and managing room bookings, including the use of the videoconferencing facilities * Creating and maintaining the appropriate records in the records management system * Liaise with stakeholders at all levels within the organization * Administer SharePoint as required * Other administrative tasks that are reasonable and defined by the area of business that the administrator is supporting Knowledge, Skills & Abilities Required Skills & Abilities: * Previous administration experience * Flexibility to be deployed into any part of the business, ability to support all staff, excellent team member * Computer literate, with good working knowledge of MS Word, Excel and PowerPoint * Numerate, with good written and verbal communication skills * Methodical approach to record keeping and task prioritisation with exceptional attention to detail * Conscientious, enthusiastic and with an ability to rapidly switch subjects * Proactive, and with the credibility to gain the respect of personnel at all levels in the company * Adaptable to change * Able to work well and make clear rational decisions under pressure * Able to work as part of a team and autonomously by managing own workload * Ability to work in a fast pace, multi-tasking, agile environment * Knowledge and working experience with SharePoint would be an asset * Ability to become knowledgeable on the departmental functions and services within General Dynamics UK in order to direct queries to the appropriate parties For the full job description click[here](http://c.smartrecruiters.com/sr-company-attachments-prod-aws-dc5/640efc1adde2487ef736f74f/c5257656-e74a-49dc-a216-a37a44168fd1?r=s3-eu-central-1). ## Qualifications * Minimum 2 GCSE at A-C level to include English and Maths or able to clearly demonstrate an equivalent level of education through experience. ## Additional Information This role offers a starting salary of between £25,560.00 to £31,950.00 depending on experience level plus our excellent flexible benefits package. We pride ourselves in being a great place to work with a shared sense of purpose, offering impressive benefits: * A compressed nine-day fortnight and compressed hours - which means every other Friday off. * A personalized career development plan, alongside regular progress reviews - supporting and valuing your progression within the Company. * A flexible working environment where your contributions are recognized and rewarded with flexible benefits We believe in maintaining a diverse workplace - inclusive of beliefs, cultural background, job experiences, thoughts and ideas. If who we are and what we do resonates with you, we welcome you to join our inclusive team! Our success is fuelled by our colleagues and the wide variety of backgrounds, perspectives, and skills they bring to the Company. We are a Disability Confident Employer, as such we offer an interview to disabled people who meet the minimum criteria for the job. Please email disabilityconfident@gd-ms.uk if you would like your application to be considered under the DC Scheme. All successful/appointed applicants must be able to obtain a level of UK Security clearance that is appropriate for the role and undertake suitable Right to work checks. Every application matters to us. We want you to know that each application we receive is reviewed by a real person—not just an algorithm. Our screening questions are also carefully considered to help us understand your experience and fit for the role. We appreciate the time you take to apply.", "summaryDescription" : "Administrator at General Dynamics Mission Systems. Skills: Administrative support, Logistics coordination, Stakeholder liaison. Provide administrative support to the Manufacturing facility. Provide day-to-day support of project teams and SLT", "postedDate" : "2026-06-11T08:52:58.000", "createdAt" : "2026-06-13T17:20:47.944", "lastUpdated" : "2026-06-15T05:15:31.468", "ingestTimestamp" : "2026-06-13T17:20:47.944", "mongoId" : "6a2c6f0274d8ee00a092364c", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "30k-50k", "hasSalary" : false, "allSkills" : [ "Expense entry", "Visitor requests", "Room bookings", "Records management", "Flexibility", "Conscientious", "Credibility", "Autonomous", "Administrative support", "Logistics coordination", "Stakeholder liaison", "Record keeping", "Task prioritisation", "Mission Computing Systems", "Avionics systems", "Communication systems", "MS Word", "MS Excel", "MS PowerPoint", "SharePoint", "Service Now" ], "skillCount" : 21, "jobCategory" : "other", "jobSubcategory" : "MS - Core - Operations", "dataQualityScore" : 1.0, "_score" : 1003.7802, "daysOld" : 3, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "defence" }, { "id" : "6a2a9d6174d8ee00a06a2892", "title" : "Administrator", "company" : "General Dynamics Mission Systems", "industry" : "Defense And Space", "salary" : { "min" : 35000.0, "max" : 50000.0, "currency" : "GBP", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Administrator roles in the United Kingdom, adjusted for mid-seniority and the defense industry." }, "location" : "Hastings, England, United Kingdom", "locations" : [ "Hastings", "England", "United Kingdom" ], "timestamp" : "2026-06-14T23:08:41.570", "fingerprint" : "f1dfec4d201e99fb8b379357fe5f88a9ebe929258d0dbaf8035d02894d29cf34", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/GDMSI/744000131619539-administrator", "externalId" : "744000131619539", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Hastings", "state" : "England", "country" : "United Kingdom", "continent" : "eu", "source" : "llm", "workMode" : "onsite", "geo" : "50.8550976,0.5821779" } ], "locationText" : "Hastings, England, United Kingdom", "employmentType" : "FULL_TIME", "experienceMinYears" : 2, "experienceMaxYears" : 5, "experienceLevel" : "mid", "technicalSkills" : "MS Word, MS Excel, MS PowerPoint, SharePoint", "professionalSkills" : [ "Record keeping", "Task prioritisation" ], "hardSkillsList" : [ "Expense entry", "Visitor requests", "Room bookings", "Records management" ], "softSkillsList" : [ "Flexibility", "Conscientious", "Credibility", "Autonomous" ], "hardSkills" : [ { "name" : "Expense entry", "level" : "intermediate" }, { "name" : "Visitor requests", "level" : "intermediate" }, { "name" : "Room bookings", "level" : "intermediate" }, { "name" : "Records management", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Flexibility" }, { "name" : "Conscientious" }, { "name" : "Credibility" }, { "name" : "Autonomous" } ], "majorSkills" : "Administrative support, Logistics coordination, Stakeholder liaison", "majorSkillsList" : [ "Administrative support", "Logistics coordination", "Stakeholder liaison" ], "coreResponsibilities" : "Provide administrative support to the Manufacturing facility, Provide day-to-day support of project teams and SLT, Coordinate and organize logistics for customer visits, Coordinate and organize logistics for tours, Coordinate and organize logistics for departmental all-hands sessions, Coordinate and organize logistics for team meetings, Coordinate and organize logistics for other events, Coordinate and organize workplace updates, Interact with Facilities / IT for desk moves, Interact with Facilities / IT for IT issues, Liaise with external counterparts, Enter and submit expenses for SLT members, Arrange tea/coffee/buffets for customer visits, Arrange tea/coffee/buffets for internal meetings, Raise Service Now visitor requests, Attend internal and external customer meetings, Prepare materials for internal and external customer meetings, Organise paperwork, Organise documents, Organise computer-based information, Store paperwork, Store documents, Store computer-based information, Cover security guard breaks on reception desk, Order stationary, Ensure stationary cupboards are stocked, Arrange room bookings, Manage room bookings, Manage videoconferencing facilities, Create records in the records management system, Maintain records in the records management system, Liaise with stakeholders at all levels within the, Administer SharePoint, Perform other administrative tasks", "teamCollaboration" : "Support all staff; Work as part of a team", "domainKnowledge" : "Mission Computing Systems; Avionics systems; Communication systems", "domainList" : [ "mission-computing-systems", "avionics-systems", "communication-systems" ], "domainSpecificKnowledge" : [ "Mission Computing Systems", "Avionics systems", "Communication systems" ], "toolProficiency" : [ "MS Word", "MS Excel", "MS PowerPoint", "SharePoint", "Service Now" ], "communicationSkills" : "Written communication skills; Verbal communication skills", "continuousLearning" : "Personalized career development plan; Regular progress reviews", "problemSolvingSkills" : "Make clear rational decisions under pressure", "specialRequirements" : "Obtain UK Security clearance, Undertake Right to work checks", "qualificationsBasic" : "Previous administration experience, Minimum 2 GCSE at A-C level to include English and Maths or equivalent", "qualificationsPreferred" : "Knowledge and working experience with SharePoint", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "General Dynamics Mission Systems engineers a diverse portfolio of high technology solutions, products and services that enable customers to successfully execute missions across all domains of operation. With a global team of more than 13,000 top professionals, we partner with the best in industry to expand the bounds of innovation in the defence and scientific arenas. In the UK, we are leading the way in avionics and communication systems. Given the nature of our work and who we are, we value trust, honesty, alignment and transparency. General Dynamics in St Leonards-on-Sea currently provide avionic mission computing systems for a wide range of military fast jets, helicopters, and UAV’s. Recent success has resulted in General Dynamics developing the next generation of Advanced High Performance, Safety Critical Mission Computer Systems to meet the needs of latest platforms in development by several aircraft manufacturers. These Mission Computing Systems provide the functionality that integrates aircraft systems, sensor systems and stores management systems with the information and control systems required by the aircrew to meet the demanding operational needs of these aircraft. In this role you will provide administrative support to the Manufacturing facility, including but not limited to: * Overall day-to-day support of project teams and SLT * Coordinates and organizes logistics for such things as: customer visits, tours, departmental all-hands sessions, team meetings and other events as required and Workplace updates * Interaction with Facilities / IT – desk moves, IT issues * Liaising with external counterparts * Expense entry and submission for SLT members * Arrange tea/coffee/ buffets for customer visits and internal meetings * Raise Service Now visitor requests * Attend and prepare materials for internal and external customer meetings * Organising and storing paperwork, documents and computer-based information * Cover security guard breaks on reception desk * Stationary – order stationary and ensure stationary cupboards are stocked at Churchfields * Arranging and managing room bookings, including the use of the videoconferencing facilities * Creating and maintaining the appropriate records in the records management system * Liaise with stakeholders at all levels within the organization * Administer SharePoint as required * Other administrative tasks that are reasonable and defined by the area of business that the administrator is supporting Knowledge, Skills & Abilities Required Skills & Abilities: * Previous administration experience * Flexibility to be deployed into any part of the business, ability to support all staff, excellent team member * Computer literate, with good working knowledge of MS Word, Excel and PowerPoint * Numerate, with good written and verbal communication skills * Methodical approach to record keeping and task prioritisation with exceptional attention to detail * Conscientious, enthusiastic and with an ability to rapidly switch subjects * Proactive, and with the credibility to gain the respect of personnel at all levels in the company * Adaptable to change * Able to work well and make clear rational decisions under pressure * Able to work as part of a team and autonomously by managing own workload * Ability to work in a fast pace, multi-tasking, agile environment * Knowledge and working experience with SharePoint would be an asset * Ability to become knowledgeable on the departmental functions and services within General Dynamics UK in order to direct queries to the appropriate parties For the full job description click[here](http://c.smartrecruiters.com/sr-company-attachments-prod-aws-dc5/640efc1adde2487ef736f74f/c5257656-e74a-49dc-a216-a37a44168fd1?r=s3-eu-central-1). ## Qualifications * Minimum 2 GCSE at A-C level to include English and Maths or able to clearly demonstrate an equivalent level of education through experience. ## Additional Information This role offers a starting salary of between £25,560.00 to £31,950.00 depending on experience level plus our excellent flexible benefits package. We pride ourselves in being a great place to work with a shared sense of purpose, offering impressive benefits: * A compressed nine-day fortnight and compressed hours - which means every other Friday off. * A personalized career development plan, alongside regular progress reviews - supporting and valuing your progression within the Company. * A flexible working environment where your contributions are recognized and rewarded with flexible benefits We believe in maintaining a diverse workplace - inclusive of beliefs, cultural background, job experiences, thoughts and ideas. If who we are and what we do resonates with you, we welcome you to join our inclusive team! Our success is fuelled by our colleagues and the wide variety of backgrounds, perspectives, and skills they bring to the Company. We are a Disability Confident Employer, as such we offer an interview to disabled people who meet the minimum criteria for the job. Please email disabilityconfident@gd-ms.uk if you would like your application to be considered under the DC Scheme. All successful/appointed applicants must be able to obtain a level of UK Security clearance that is appropriate for the role and undertake suitable Right to work checks. Every application matters to us. We want you to know that each application we receive is reviewed by a real person—not just an algorithm. Our screening questions are also carefully considered to help us understand your experience and fit for the role. We appreciate the time you take to apply.", "summaryDescription" : "Administrator at General Dynamics Mission Systems. Skills: Administrative support, Logistics coordination, Stakeholder liaison. Provide administrative support to the Manufacturing facility. 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Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve. Our Commitment As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day. Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees. 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Everything we do, we do with passion and drive. We believe diversity drives business success and is the foundation for our growth. We welcome different backgrounds and skills that enrich our community and we promote a place where we can ALL be ourselves. This is what makes Konecranes a unique place to work. JOB PURPOSE Provide structured and efficient administrative and business support to the ISE business unit, ensuring timely preparation of bidding documentation and effective coordination in accordance with company policies and procedures. KEY RESPONSIBILITIES 1. Prepare, make costing, clarify technical specifications, work together with salesmen, regional support team and customers; coordinate and submit bidding documentation, ensuring completeness, accuracy, and compliance with client and regulatory requirements. 2. Provide administrative and operational support within assigned scope to assist managers in improving business processes and resolving day-to-day issues. 3. Contribute to the development and enhancement of internal policies, guidelines, and standard operating procedures within the function. 4. Identify recurring issues, propose practical solutions, and collaborate with cross-functional teams to drive improvements; may support or lead specific project tasks when required. 5. Support the sales function in accounts receivable (AR) follow-up and preparation of business data and reports for analysis. 6. Perform other duties as assigned by the line manager. 7. Awareness of ISO 14001 and 45001 standards ## Qualifications JOBHOLDER REQUIREMENTS * Educational requirements: Bachelor’s degree, preferably in Engineering or a related area. * Specialized requirements – Qualifications/licences: * Years of professional experience: Preferably a minimum of 3 years of relevant experience, particularly in document preparation for bidding in government or project-based environments. * Language skills: Proficient in English (minimum B2 level) * Other: * Strong written and verbal communication skills. * Good understanding of technical documentation and drawings. * Detail-oriented with strong organisational and coordination capabilities. * Proactive, with a “can-do” attitude and ability to build effective working relationships with suppliers, customers, and internal stakeholders. * Ability to work collaboratively across functions and manage multiple priorities. * Willingness to travel domestically as required. ## Additional Information Konecranes moves what matters . 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Everything we do, we do with passion and drive. We believe diversity drives business success and is the foundation for our growth. We welcome different backgrounds and skills that enrich our community and we promote a place where we can ALL be ourselves. This is what makes Konecranes a unique place to work. JOB PURPOSE Provide structured and efficient administrative and business support to the ISE business unit, ensuring timely preparation of bidding documentation and effective coordination in accordance with company policies and procedures. KEY RESPONSIBILITIES 1. Prepare, make costing, clarify technical specifications, work together with salesmen, regional support team and customers; coordinate and submit bidding documentation, ensuring completeness, accuracy, and compliance with client and regulatory requirements. 2. Provide administrative and operational support within assigned scope to assist managers in improving business processes and resolving day-to-day issues. 3. Contribute to the development and enhancement of internal policies, guidelines, and standard operating procedures within the function. 4. Identify recurring issues, propose practical solutions, and collaborate with cross-functional teams to drive improvements; may support or lead specific project tasks when required. 5. Support the sales function in accounts receivable (AR) follow-up and preparation of business data and reports for analysis. 6. Perform other duties as assigned by the line manager. 7. Awareness of ISO 14001 and 45001 standards ## Qualifications JOBHOLDER REQUIREMENTS * Educational requirements: Bachelor’s degree, preferably in Engineering or a related area. * Specialized requirements – Qualifications/licences: * Years of professional experience: Preferably a minimum of 3 years of relevant experience, particularly in document preparation for bidding in government or project-based environments. * Language skills: Proficient in English (minimum B2 level) * Other: * Strong written and verbal communication skills. * Good understanding of technical documentation and drawings. * Detail-oriented with strong organisational and coordination capabilities. * Proactive, with a “can-do” attitude and ability to build effective working relationships with suppliers, customers, and internal stakeholders. * Ability to work collaboratively across functions and manage multiple priorities. * Willingness to travel domestically as required. ## Additional Information Konecranes moves what matters . 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Make costing for bids", "postedDate" : "2026-06-15T06:18:06.000", "createdAt" : "2026-06-15T21:48:44.605", "lastUpdated" : "2026-06-16T06:31:20.812", "ingestTimestamp" : "2026-06-15T21:48:44.605", "mongoId" : "6a30529df292fd229cf0ef26", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "200k+", "hasSalary" : false, "allSkills" : [ "Bidding documentation", "Administrative support", "Operational support", "Business support", "Costing", "Document preparation", "Business process improvement", "Policy development", "Guideline development", "Standard operating procedures", "Sales support", "Accounts receivable follow-up", "Data analysis", "ISO 14001", "ISO 45001", "Technical documentation" ], "skillCount" : 16, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 1.0, "_score" : 997.3081, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Manufacturing", "llmIndustryConfidence" : 0.92 }, { "id" : "6a305f7af292fd229cf7d2d0", "title" : "Executive Support Helpdesk Administrator", "company" : "Delta Solutions and Strategies", "industry" : "PICRD II", "salary" : { "min" : 75000.0, "max" : 90000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Colorado Springs, CO", "locations" : [ "Colorado Springs, CO" ], "timestamp" : "2026-06-16T12:39:13.388", "fingerprint" : "022c8cd5245078ccaafc5aa81a66b4ac7c6ab1dd9719301561d7c483ed2defeb", "source" : "lever", "language" : "en", "applyUrl" : "https://jobs.lever.co/deltasands/c1d8495f-f5ef-412c-ad21-a2de38380ac1/apply", "externalId" : "c1d8495f-f5ef-412c-ad21-a2de38380ac1", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Colorado Springs", "state" : "Colorado", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "38.8339578,-104.8253480" } ], "locationText" : "Colorado Springs, Colorado, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "remoteFriendly" : false, "rawDescription" : "## Description Delta Solutions and Strategies is seeking highly skilled and motivated candidates to join a high-performance team to support US Space Command (USSPACECOM) J6 as Executive Communications Administrators, supporting VIP level customers. Executive Comms Admins provide advanced IT support to all Command Executives identified as priority 1-3, including support for computer network systems and client support services. They will also assist with and perform tracking, proper assignment and coordination of tickets submitted by the customer as well as reporting status. The successful candidate will play a key role in maintaining continuity of operations for Command priority customers while exercising independent judgment in performing complex technical tasks. An active TS/SCI is required for this position. ## What you will be doing Staff the dedicated USSPACECOM telephone line as first point of contact for priority customers Act as the first point of contact for identified priority customer user issues including account creation, access remediation, and resolution for known problems. Utilize best judgement to support effective solutions for users. Manage priority USSPACECOM customer service response times based on government provided guidelines at HQ USSPACECOM facilities and General Officer/Flag Officer (GOFO) housing. Support VIP / Executive Staff site visits and surge IT service, Service Desk, and VTC support during USSPACECOM Tier 1 National Level Exercises Operate, maintain, and provide input to USSPACEOM J6 processes, computer facilities, current and new IT System hardware and software. Service all IT and communications-related issues for HQ USSPACECOM mission computer hardware, software, and LANs. Coordinate and implement solutions for issues pertaining to systems/capabilities not functioning within baseline mission need. Manage issues that can be resolved onsite without the need for administrative capabilities held by the system/capability owner. Coordinate with system/capability owners to solve issues pertaining to software or network that cannot be handled on-site Solve issues and manage configurations on military devices such as desktops, mobile devices (cellular phones, tablets, MiFis), and printer management. Employ HQ USSPACECOM IT Focal Point for helpdesk ticket management. ## What you will need A BS degree in Information Technology, Cybersecurity, Data Science, Information Systems, or Computer Science from an ABET accredited or CAE designated institution Over four years of relevant technical experience Excellent customer service skills including customer relationships, responsiveness, and timely resolution of job tickets Demonstrated ability to apply Help Desk performance metrics to improve customer satisfaction, response times, and overall efficiency Core and Additional Knowledge, Skills, and Abilities Tasks (KSATs) defined in the DoD Cyber Workforce Framework for Work Role 451 Intermediate. Required Certification: Security+: Desired Certification: Cloud+, GICSP, GSEC, or SSCP certification TS/SCI clearance required ## Additional Information Delta Solutions & Strategies offers a generous benefits package to include medical, dental, vision, life insurance, 401(k), PTO, paid holidays, parental, military, and jury duty paid leaves. In compliance with Colorado’s Equal Pay for Equal Work Act, the salary range for this position is $75,000-$90,000. Please note that the salary information is a general guideline only. Delta Solutions & Strategies considers factors such as (but not limited to) scope and responsibilities of the position, candidate’s work experience, education/training, key skills, internal peer equity, as well as market and business considerations when extending an offer. We are an Equal Opportunity Employer. We do not and will not discriminate in employment and personnel practices based on race, sex, age, disability, veteran status, religion, national origin or any other basis prohibited by applicable law. Hiring, transferring, and promotion practices are performed without regard to the above listed items. EEO/AAP, M, F, V, D", "summaryDescription" : "Executive Support Helpdesk Administrator at Delta Solutions and Strategies", "postedDate" : "2026-06-15T17:46:31.434", "createdAt" : "2026-06-15T17:46:31.434", "lastUpdated" : "2026-06-16T12:39:13.388", "ingestTimestamp" : "2026-06-16T03:25:21.941", "mongoId" : "6a305f7af292fd229cf7d2d0", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 75000, "salaryAnnualMax" : 90000, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "engineering", "jobSubcategory" : "software", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "_score" : 996.8057, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Government", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2cb0f474d8ee00a09dba7c", "title" : "Senior Support Systems Administrator", "company" : "MaintainX", "industry" : "Sales", "salary" : { "min" : 105000.0, "max" : 145000.0, "currency" : "CAD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Senior Support Systems Administrator in Toronto, Canada, adjusted for seniority and the SaaS industry." }, "location" : "Toronto", "locations" : [ "Toronto" ], "timestamp" : "2026-06-16T05:41:04.429", "fingerprint" : "27d5598d75348194ab3f556f0f83a624fc08e57681ed691172fca634732d5006", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/maintainx/6fe1d387-f6d0-4d19-9351-c2cae43ac087/application", "externalId" : "6fe1d387-f6d0-4d19-9351-c2cae43ac087", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Toronto", "state" : "Ontario", "country" : "Canada", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "43.6534817,-79.3839347" } ], "locationText" : "Toronto, Ontario, Canada", "employmentType" : "FULL_TIME", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "Senior", "remoteFriendly" : true, "rawDescription" : "MaintainX is the world's leading AI-powered maintenance and asset management platform, serving 13,000+ customers including Duracell, Shell, Cintas, and Brenntag. We raised $150M in Series D funding https://www.getmaintainx.com/newsroom/maintainx-raises-150m led by Bessemer Venture Partners and Bain Capital Ventures, bringing our total funding to $254M. We were named to the Forbes 2025 Cloud 100 https://www.getmaintainx.com/blog/maintainx-named-to-2025-forbes-cloud-100, the definitive ranking of the top 100 private cloud companies in the world. We're growing fast and hiring the talent to match. MaintainX is the world’s leading AI-powered maintenance and asset management platform, trusted by 13,000+ customers — including Duracell, Shell, Cintas, DHL, and Brenntag — to keep industrial operations running. Our platform manages 13.9M+ assets and has powered 79.5M+ completed work orders for 150,000+ weekly active technicians worldwide. In July 2025 we closed a $150M Series D led by Bessemer Venture Partners and Bain Capital Ventures, bringing total funding to $254M at a $2.5B valuation. We were named to the 2025 Forbes Cloud 100 and ranked #1 in EAM and CMMS on G2’s Summer 2025 report. The market is moving: 68% of industrial companies have the same or more downtime than in 2024, and 3.8M manufacturing jobs will go unfilled through 2033. We’re building the platform that changes that. THE ROLE MaintainX’s support stack serves 13,000+ enterprise customers across some of the world’s largest industrial operations. As Senior Support Systems Administrator, you’re the technical owner of that infrastructure — not just keeping it running, but making it more resilient, more automated, and more trusted as we scale. You’ll act as the technical lead for our Zendesk ecosystem and integrated tooling (n8n, Zapier, Intercom), bridging Support, Engineering, and Product. Your primary focus is scalability, system resilience, and data integrity — not just day-to-day config. - Own the Zendesk ecosystem — routing logic, triggers, SLAs, and Contextual Workspaces — so every ticket reaches the right agent without manual intervention. - Build and maintain reliable integrations across Zendesk Suite, ZIS, Intercom, n8n, and Zapier; own the middleware layer that connects our support stack. - Define and execute QA for all system changes: test plans, UAT, staging environments, and regression testing before anything reaches production. - Design and maintain disaster recovery for the support infrastructure — organized backups, recovery runbooks, and incident lead when things break. - Own technical documentation: a version-controlled source of truth for all workflows, API dependencies, and system changes — accurate enough for engineers, clear enough for agents. - Build dashboards that reflect reality, standardize metric definitions, and give leadership trusted visibility into support performance. WHAT WE’RE LOOKING FOR Must-haves: - 5+ years in Support Operations, Systems Analysis, or a technical ops role at a SaaS company. - Deep Zendesk expertise — triggers, automations, Liquid Markup, API usage, and Contextual Workspaces. - Technical fluency in JSON and JavaScript; hands-on experience with n8n or Zapier for middleware automation. - Proven QA discipline: test case creation, staging environments, regression testing, and UAT execution. - Track record of writing documentation that engineers trust and support agents can follow. - Experience with backup strategies and disaster recovery planning for SaaS tooling. Nice-to-haves: - Experience with React or Tailwind CSS for Help Center customization. - SQL or advanced data visualization experience (Looker, Tableau). - Previous hands-on or frontline customer support experience. WHAT WE OFFER - Competitive base + variable comp aligned to role and location. - Meaningful equity in a post-Series D, $2.5B company. - Day-1 health, dental, and vision coverage. - Unlimited PTO — not a gimmick; we take it. - $500 home office stipend · $1K annual L&D budget. - San Francisco hub with flexible hybrid setup. HOW WE WORK We deliver one platform for maintenance, repair & operations teams to keep the physical world running. You’ll work alongside smart, humble colleagues across North America who care about getting it right. We’re output-driven, promote quickly when people deliver, and have honest conversations early. If that’s the environment you want, we’d love to hear from you. MaintainX is committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Our mission is to deliver one platform for maintenance, repair & operations teams to keep the physical world running. We believe the greatest asset in any organization is the people. That’s why we built an intuitive, mobile-first solution to help boost productivity and collaboration across teams and locations. MaintainX is committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.", "summaryDescription" : "Senior Support Systems Administrator at MaintainX", "createdAt" : "2026-06-14T18:20:31.590", "lastUpdated" : "2026-06-16T05:41:04.429", "ingestTimestamp" : "2026-06-14T18:28:26.872", "mongoId" : "6a2cb0f474d8ee00a09dba7c", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "100k-150k", "hasSalary" : false, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Senior", "dataQualityScore" : 0.7777778, "_score" : 994.036, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "SaaS", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c6c8774d8ee00a0919a33", "title" : "Senior Support Systems Administrator", "company" : "MaintainX", "industry" : "SaaS", "salary" : { "min" : 115000.0, "max" : 155000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Senior Support Systems Administrator in Miami, adjusted for SaaS industry and company size." }, "location" : "Miami, Florida, United States", "locations" : [ "Miami", "Florida", "United States", "Montréal", "Quebec", "Canada", "Raleigh", "North Carolina", "United States", "San Francisco", "California", "United States", "Toronto", "Ontario", "Canada" ], "timestamp" : "2026-06-15T09:29:33.196", "fingerprint" : "febc94720cbc6c0fad83ca07d81a67518a50f7ed2f86dce8ba2062e150ad3de0", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/maintainx/jobs/5162077007", "externalId" : "5162077007", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Miami", "state" : "Florida", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "25.7741566,-80.1935973" } ], "locationText" : "Miami, Florida, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "Senior", "technicalSkills" : "Zendesk, N8n, Zapier, JSON, Liquid Markup, API usage", "professionalSkills" : [ "System resilience", "Data integrity", "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Operational metrics", "Resource planning", "Continuous improvement" ], "hardSkillsList" : [ "QA discipline", "Test case creation", "Regression testing", "UAT execution", "Backup strategies", "Disaster recovery planning" ], "hardSkills" : [ { "name" : "QA discipline", "level" : "intermediate" }, { "name" : "Test case creation", "level" : "intermediate" }, { "name" : "Regression testing", "level" : "intermediate" }, { "name" : "UAT execution", "level" : "intermediate" }, { "name" : "Backup strategies", "level" : "intermediate" }, { "name" : "Disaster recovery planning", "level" : "intermediate" } ], "majorSkills" : "Zendesk ecosystem, Middleware automation, System documentation, Disaster recovery", "majorSkillsList" : [ "Zendesk ecosystem", "Middleware automation", "System documentation", "Disaster recovery" ], "coreResponsibilities" : "Own Zendesk ecosystem, Build reliable integrations, Maintain reliable integrations, Define QA for changes, Execute QA for changes, Design disaster recovery, Maintain disaster recovery, Own technical documentation, Build dashboards, Standardize metric definitions, Give leadership visibility", "teamCollaboration" : "Bridging Support, Engineering, Product; Cross-functional teams", "domainKnowledge" : "Maintenance and asset management; Industrial operations; SaaS tooling", "domainList" : [ "maintenance-and-asset-management", "industrial-operations", "saas-tooling" ], "domainSpecificKnowledge" : [ "Maintenance and asset management", "Industrial operations", "SaaS tooling" ], "toolProficiency" : [ "Zendesk", "N8n", "Zapier", "Intercom", "Looker", "Tableau" ], "communicationSkills" : "Technical documentation", "documentationSkills" : "Technical documentation; Version-controlled source", "continuousLearning" : "Annual L&D budget", "problemSolvingSkills" : "Root cause analysis", "outcomesObjectives" : "Scale support infrastructure; Automate support infrastructure; Ensure support infrastructure trust; Ensure ticket routing; Ensure system resilience; Ensure data integrity; Ensure reliable integrations; Ensure system changes are tested; Ensure disaster recovery readiness; Ensure documentation accuracy; Provide trusted visibility", "qualificationsBasic" : "5+ years Support Operations, 5+ years Systems Analysis, 5+ years technical ops, Deep Zendesk expertise, Technical fluency JSON, Hands-on n8n experience, Hands-on Zapier experience, Proven QA discipline, Experience writing documentation, Experience with backup strategies, Experience with disaster recovery", "qualificationsPreferred" : "React experience, Tailwind CSS experience, SQL experience, Advanced data visualization, Frontline customer support experience", "rawDescription" : "MaintainX is the world’s leading AI-powered maintenance and asset management platform, trusted by 13,000+ customers — including Duracell, Shell, Cintas, DHL, and Brenntag — to keep industrial operations running. Our platform manages 13.9M+ assets and has powered 79.5M+ completed work orders for 150,000+ weekly active technicians worldwide. In July 2025 we closed a $150M Series D led by Bessemer Venture Partners and Bain Capital Ventures, bringing total funding to $254M at a $2.5B valuation. We were named to the 2025 Forbes Cloud 100 and ranked #1 in EAM and CMMS on G2’s Summer 2025 report. The market is moving: 68% of industrial companies have the same or more downtime than in 2024, and 3.8M manufacturing jobs will go unfilled through 2033. We’re building the platform that changes that. The role MaintainX’s support stack serves 13,000+ enterprise customers across some of the world’s largest industrial operations. As Senior Support Systems Administrator, you’re the technical owner of that infrastructure — not just keeping it running, but making it more resilient, more automated, and more trusted as we scale. You’ll act as the technical lead for our Zendesk ecosystem and integrated tooling (n8n, Zapier, Intercom), bridging Support, Engineering, and Product. Your primary focus is scalability, system resilience, and data integrity — not just day-to-day config. Own the Zendesk ecosystem — routing logic, triggers, SLAs, and Contextual Workspaces — so every ticket reaches the right agent without manual intervention. Build and maintain reliable integrations across Zendesk Suite, ZIS, Intercom, n8n, and Zapier; own the middleware layer that connects our support stack. Define and execute QA for all system changes: test plans, UAT, staging environments, and regression testing before anything reaches production. Design and maintain disaster recovery for the support infrastructure — organized backups, recovery runbooks, and incident lead when things break. Own technical documentation: a version-controlled source of truth for all workflows, API dependencies, and system changes — accurate enough for engineers, clear enough for agents. Build dashboards that reflect reality, standardize metric definitions, and give leadership trusted visibility into support performance. What we’re looking for Must-haves: 5+ years in Support Operations, Systems Analysis, or a technical ops role at a SaaS company. Deep Zendesk expertise — triggers, automations, Liquid Markup, API usage, and Contextual Workspaces. Technical fluency in JSON and JavaScript; hands-on experience with n8n or Zapier for middleware automation. Proven QA discipline: test case creation, staging environments, regression testing, and UAT execution. Track record of writing documentation that engineers trust and support agents can follow. Experience with backup strategies and disaster recovery planning for SaaS tooling. Nice-to-haves: Experience with React or Tailwind CSS for Help Center customization. SQL or advanced data visualization experience (Looker, Tableau). Previous hands-on or frontline customer support experience. What we offer Competitive base + variable comp aligned to role and location. Meaningful equity in a post-Series D, $2.5B company. Day-1 health, dental, and vision coverage. Unlimited PTO — not a gimmick; we take it. $500 home office stipend · $1K annual L&D budget. San Francisco hub with flexible hybrid setup. How we work We deliver one platform for maintenance, repair & operations teams to keep the physical world running. You’ll work alongside smart, humble colleagues across North America who care about getting it right. We’re output-driven, promote quickly when people deliver, and have honest conversations early. If that’s the environment you want, we’d love to hear from you. MaintainX is committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.", "summaryDescription" : "Senior Support Systems Administrator at MaintainX. Skills: Zendesk ecosystem, Middleware automation, System documentation, Disaster recovery. Own Zendesk ecosystem. Build reliable integrations", "postedDate" : "2026-06-14T08:05:30.455", "createdAt" : "2026-06-14T08:05:30.455", "lastUpdated" : "2026-06-15T09:29:33.196", "ingestTimestamp" : "2026-06-14T08:05:30.455", "mongoId" : "6a2c6c8774d8ee00a0919a33", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 115000, "salaryAnnualMax" : 155000, "salaryBand" : "100k-150k", "hasSalary" : true, "allSkills" : [ "QA discipline", "Test case creation", "Regression testing", "UAT execution", "Backup strategies", "Disaster recovery planning", "Zendesk ecosystem", "Middleware automation", "System documentation", "Disaster recovery", "System resilience", "Data integrity", "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Operational metrics", "Resource planning", "Continuous improvement", "Maintenance and asset management", "Industrial operations", "SaaS tooling", "Zendesk", "N8n", "Zapier", "Intercom", "Looker", "Tableau" ], "skillCount" : 28, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Senior", "dataQualityScore" : 1.0, "_score" : 991.84155, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "SaaS", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c8b5474d8ee00a09728df", "title" : "Administration Support Officer", "company" : "Griffith University", "industry" : "Higher Education", "salary" : { "min" : 76126.0, "max" : 80321.0, "currency" : "USD", "frequency" : "yearly" }, "location" : "South Port, QLD, Australia", "locations" : [ "South Port", "QLD", "Australia" ], "timestamp" : "2026-06-16T06:19:48.793", "fingerprint" : "1fc1a821e9fdb0594e8e8d6ad45827e853b883c83d22367468a2cbb5d78e4020", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/GriffithUniversity/744000131804539-administration-support-officer", "externalId" : "744000131804539", "industryFunction" : { }, "structuredLocations" : [ { "city" : "South Port", "state" : "Queensland", "country" : "Australia", "continent" : "oc", "source" : "llm", "workMode" : "onsite", "geo" : "-22.1646782,144.5844903" } ], "locationText" : "South Port, Queensland, Australia", "employmentType" : "PART_TIME", "experienceMinYears" : 15, "experienceMaxYears" : 99, "experienceLevel" : "executive", "technicalSkills" : "Microsoft Office", "professionalSkills" : [ "Time-management", "Customer service" ], "hardSkillsList" : [ "Invoice processing", "Payment requests", "Reconciliations", "Budget monitoring", "Recruitment administration" ], "softSkillsList" : [ "Adaptability" ], "hardSkills" : [ { "name" : "Invoice processing", "level" : "intermediate" }, { "name" : "Payment requests", "level" : "intermediate" }, { "name" : "Reconciliations", "level" : "intermediate" }, { "name" : "Budget monitoring", "level" : "intermediate" }, { "name" : "Recruitment administration", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Adaptability" } ], "majorSkills" : "Administrative support, Coordination, Stakeholder management", "majorSkillsList" : [ "Administrative support", "Coordination", "Stakeholder management" ], "coreResponsibilities" : "Provide administrative support, Coordinate meetings, Coordinate room bookings, Coordinate travel arrangements, Coordinate visitor access, Coordinate event logistics, Manage shared inboxes, Manage calendars, Manage enquiries, Manage information systems, Assist with report preparation, Assist with presentation preparation, Assist with communication preparation, Assist with website updates, Support staff onboarding, Support HDR student onboarding, Assist with financial administration, Process invoices, Process payment requests, Monitor budgets, Support HR processes, Process casual staff engagements, Process sessional staff engagements, Support recruitment administration, Build positive working relationships, Deliver responsive customer service, Deliver professional customer service, Contribute to workshop delivery, Contribute to event delivery, Contribute to special project delivery", "teamCollaboration" : "Across the University", "domainKnowledge" : "Healthcare education; Healthcare research", "domainList" : [ "healthcare-education", "healthcare-research" ], "domainSpecificKnowledge" : [ "Healthcare education", "Healthcare research" ], "toolProficiency" : [ "Databases", "Spreadsheets", "Microsoft Office" ], "communicationSkills" : "Written communication; Verbal communication", "specialRequirements" : "Work across other locations", "qualificationsBasic" : "Relevant administrative experience, Organisational and time-management skills, Excellent attention to detail, Well-developed written communication skills, Well-developed verbal communication skills, Experience with administrative systems, Experience with databases, Experience with spreadsheets, Experience with Microsoft Office applications, Ability to build positive relationships, Ability to work effectively with diverse stakeholders, Proactive approach, Flexible approach, Team-oriented approach, Commitment to professionalism, Commitment to integrity, Commitment to continuous improvement", "qualificationsPreferred" : "Equivalent combination of qualifications, skills, and experience", "remoteFriendly" : false, "workSiteFlexibility" : "Flexible", "rawDescription" : "Every institution values excellence. What matters most is why. Griffith was created to be a different type of university. You’ll find we’re about leading research, academic excellence, and the transformative power of education. But what sets us apart is why those things matter and how you’ll achieve them. Why? Griffith brings together exceptional minds like yours from across the globe and from all walks of life. Here, we do incredible work, questioning and challenging, always in the pursuit of excellence. Are you an organised, proactive professional who thrives in a fast-paced environment? Do you enjoy supporting people, coordinating activities, and making sure the details are taken care of? We are seeking an enthusiastic Administration Support Officer to join our School of Pharmacy and Medical Sciences. This is a fantastic opportunity to play a pivotal role in supporting academic and professional staff while contributing to a collaborative, innovative, and purpose-driven environment that helps shape the future of healthcare education and research. No two days will be the same. From coordinating meetings and events to supporting staff onboarding, managing travel arrangements, assisting with finance and HR processes, and helping deliver exceptional service to our students and staff, you'll be at the heart of our School's operations. As a valued member of our professional team, you will: * Provide a wide range of administrative support to ensure the smooth day-to-day operation of the School. * Coordinate meetings, room bookings, travel arrangements, visitor access, and event logistics. * Manage shared inboxes, calendars, enquiries, and information systems. * Assist with the preparation of reports, presentations, communications, and website updates. * Support onboarding activities for new staff and Higher Degree Research (HDR) students. * Assist with financial administration, including invoice processing, payment requests, reconciliations, and budget monitoring. * Support HR processes including casual and sessional staff engagements and recruitment administration. * Build positive working relationships across the University while delivering responsive and professional customer service. * Contribute to the successful delivery of workshops, events, and special projects. About you You are a highly organised and adaptable administrator who enjoys working with people and finding practical solutions. You take pride in delivering excellent service, managing competing priorities, and ensuring tasks are completed accurately and efficiently. You will bring: * Relevant administrative experience or an equivalent combination of qualifications, skills, and experience. * Strong organisational and time-management skills with excellent attention to detail. * Well-developed written and verbal communication skills. * Experience working with administrative systems, databases, spreadsheets, and Microsoft Office applications. * The ability to build positive relationships and work effectively with a diverse range of stakeholders. * A proactive, flexible, and team-oriented approach. * A commitment to professionalism, integrity, and continuous improvement. What we can offer This is a continuing, part-time (40% FTE) position based at the Griffith University Gold Coast. This 40% FTE position offers flexible working arrangements. Hours may be worked as two full days per week or spread across multiple days by agreement. We encourage applications from candidates seeking flexibility to balance family or caring responsibilities. As Griffith is a multi-site University you may be required to work across other locations. Griffith University’s campuses are located on the lands of the Yugarabul, Yuggera, Jagera, Turrbal, Yugambeh and Kombumerri peoples. Salary Range The full time equivalent base salary will be HEW Level 4 range $76,126 - $80,321 per annum + 17% superannuation. The total FTE package will be in the range $89,067 - $93,976 per annum. ## Additional Information Why Griffith? As a values-led organisation, at Griffith University, we've worked hard to create a dynamic and strong organisational culture. We offer: * 50% fee discount for work related post graduate Griffith degrees * Mix of on campus and work from home options available and a supportive work environment * Salary packaging options and corporate health discounts How to apply At Griffith, we’re committed to providing a safe and inclusive environment for all - whoever you are and wherever you’re from. If you require any accommodations, we welcome you to let us know so we can work with you to participate fully in our recruitment experience. Griffith University values diversity, inclusion and flexibility and we encourage Aboriginal and Torres Strait Islander, and people of all backgrounds to apply. For more information please visit our [Equity, Diversity and Inclusion](https://www.griffith.edu.au/equity#:~:text=At%20Griffith%20we%20understand%20that,safe%2C%20supportive%20and%20productive%20environment) page. Our University is committed to fostering a safe, respectful and inclusive community for all. In alignment with the National Higher Education Code to Prevent and Respond to Gender-based Violence (2025), Griffith University includes a declaration as part of the recruitment journey to uphold the values and standards of our community. Griffith University also maintains a strict zero-tolerance policy against all forms of modern slavery. For more information, please refer to Griffith’s [Modern Slavery Policy](https://www.griffith.edu.au/data/assets/pdf_file/0037/1687357/Modern-Slavery-Policy.pdf). Please submit your application online and ensure it includes the following: * A covering letter outlining your suitability for the role (please refer to the About You section above and the [position description](https://c.smartrecruiters.com/sr-company-attachments-prod-aws-dc5/6270a42b9da2f23e08f16ddd/5da426c8-a422-4915-b48b-83f5b328c67f?r=s3-eu-central-1)) * Current curriculum vitae/resume including full contact details Applicants must have unrestricted working rights. VISA sponsorship is not available for this position. For further information specifically about this role, please contact School Manager for Pharmacy and Medical Sciences, Mr Scott Tucker on [sm-pam@griffith.edu.au](mailto:hos-pam@griffith.edu.au). For application and recruitment advice, please contact Jinita Dhall, Talent Acquisition Partner at [j.dhall@griffith.edu.au](mailto:j.dhall@griffith.edu.au). Closing date: Sunday, 28 June 2026 at 11:59pm AEST. All applications must be submitted online. Please allow at least 1 – 2 weeks from the closing date to expect an application update.", "summaryDescription" : "Administration Support Officer at Griffith University. Skills: Administrative support, Coordination, Stakeholder management. Provide administrative support. Coordinate meetings", "postedDate" : "2026-06-12T02:01:36.000", "createdAt" : "2026-06-14T19:08:06.187", "lastUpdated" : "2026-06-16T06:19:48.793", "ingestTimestamp" : "2026-06-14T19:08:06.187", "mongoId" : "6a2c8b5474d8ee00a09728df", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 76126, "salaryAnnualMax" : 80321, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ "Invoice processing", "Payment requests", "Reconciliations", "Budget monitoring", "Recruitment administration", "Adaptability", "Administrative support", "Coordination", "Stakeholder management", "Time-management", "Customer service", "Healthcare education", "Healthcare research", "Databases", "Spreadsheets", "Microsoft Office" ], "skillCount" : 16, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 1.0, "_score" : 988.69086, "daysOld" : 4, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Education", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2cd3b974d8ee00a0a372d0", "title" : "Operations Support Administrator", "company" : "ABM UK", "industry" : "Facilities Services", "salary" : { "min" : 27500.0, "max" : 35000.0, "currency" : "GBP", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Facilities Services in Coventry, UK, adjusted for mid-seniority and full-time employment." }, "location" : "Coventry, England, United Kingdom", "locations" : [ "Coventry, England, United Kingdom" ], "timestamp" : "2026-06-15T12:10:53.500", "fingerprint" : "488b7f8134ec22d401ffccef5f21b1ac0d3492272702f966e27ce90ddd3ac3e0", "source" : "workable", "language" : "en", "applyUrl" : "https://apply.workable.com/j/32F36C26A9/apply", "externalId" : "32F36C26A9", "industryFunction" : { }, "locationPoint" : "52.40656,-1.51217", "structuredLocations" : [ { "city" : "Coventry", "state" : "England", "country" : "United Kingdom", "continent" : "eu", "source" : "llm", "workMode" : "onsite", "geo" : "52.4081812,-1.5104770" } ], "locationText" : "Coventry, England, United Kingdom", "employmentType" : "FULL_TIME", "technicalSkills" : "Microsoft Excel", "professionalSkills" : [ "Operational delivery", "Workforce coordination", "Report production", "Data analysis", "Staffing levels", "Procurement", "Stock management" ], "hardSkillsList" : [ "Risk assessment maintenance", "COSHH compliance management", "Incident reporting", "Audit support", "Compliance checks", "Staff rota creation", "Staff rota management", "Absence tracking", "Onboarding administration", "Supplier liaison", "Stock management", "Delivery support" ], "hardSkills" : [ { "name" : "Risk assessment maintenance", "level" : "intermediate" }, { "name" : "COSHH compliance management", "level" : "intermediate" }, { "name" : "Incident reporting", "level" : "intermediate" }, { "name" : "Audit support", "level" : "intermediate" }, { "name" : "Compliance checks", "level" : "intermediate" }, { "name" : "Staff rota creation", "level" : "intermediate" }, { "name" : "Staff rota management", "level" : "intermediate" }, { "name" : "Absence tracking", "level" : "intermediate" }, { "name" : "Onboarding administration", "level" : "intermediate" }, { "name" : "Supplier liaison", "level" : "intermediate" }, { "name" : "Stock management", "level" : "intermediate" }, { "name" : "Delivery support", "level" : "intermediate" } ], "majorSkills" : "Operational support, Compliance management, Data analysis, Staffing", "majorSkillsList" : [ "Operational support", "Compliance management", "Data analysis", "Staffing" ], "coreResponsibilities" : "Provide administrative support, Provide operational support, Assist with coordination, Travel between sites, Maintain Risk Assessments, Ensure COSHH compliance, Manage incident reporting, Track incident reporting, Support audits, Support compliance checks, Produce operational reports, Analyse data for trends, Analyse data for improvements, Build reports using Excel, Create staff rotas, Manage staff rotas, Monitor staffing levels, Escalate staffing issues, Support absence tracking, Support employee records, Assist with onboarding administration, Liaise with suppliers, Manage stock, Support procurement, Support deliveries, Organise meetings, Lead meetings, Track actions, Communicate updates", "teamCollaboration" : "Cross-functional coordination; Vendor management; Stakeholder management", "domainKnowledge" : "Health & Safety; Compliance", "domainList" : [ "health-safety", "compliance" ], "domainSpecificKnowledge" : [ "Health & Safety", "Compliance" ], "toolProficiency" : [ "Microsoft Excel" ], "communicationSkills" : "Communicate updates", "documentationSkills" : "Risk Assessments", "specialRequirements" : "Travel between sites, Full UK driving licence, Own transport", "qualificationsBasic" : "Knowledge of RAMS, Knowledge of COSHH, Knowledge of incident reporting, Experience in data analysis, Experience in report building, Advanced Microsoft Excel skills, Experience managing staff rotas, Understanding of health & safety compliance, HR administration experience, Supply chain experience, Ability to lead meetings, Full UK driving licence, Own transport", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "**LOCATION: Coventry** **SHIFT PATTERN: Mon - Fri, 42.5 hours per week** **SALARY: Competitive** **Job Purpose** The Operational Support Administrator supports day-to-day operational delivery across multiple sites, ensuring compliance, effective workforce coordination, and accurate reporting. **Key Responsibilities** **Operational Support** * Provide administrative and operational support across multiple sites. * Assist with coordination of site activities. * Travel between sites as required. **Health & Safety & Compliance** * Maintain Risk Assessments (RAMS). * Ensure COSHH compliance. * Manage incident reporting and tracking. * Support audits and compliance checks. * Reporting & Data Analysis * Produce operational reports. * Analyse data for trends and improvements. * Build reports using Microsoft Excel. **Staffing & Workforce Planning** * Create and manage staff rotas. * Monitor staffing levels and escalate issues. **HR Support** * Support absence tracking and employee records. * Assist with onboarding administration. **Supply Chain & Logistics** * Liaise with suppliers and manage stock. * Support procurement and deliveries. **Meetings & Communication** * Organise and lead meetings. * Track actions and communicate updates. **Key Requirements** * Knowledge of RAMS, COSHH, and incident reporting. * Experience in data analysis and report building. * Advanced Microsoft Excel skills. * Experience managing staff rotas. * Understanding of health & safety compliance. * HR administration experience. * Supply chain experience. * Ability to lead meetings. * Full UK driving licence and own transport **Benefits** We’re proud to offer a great range of benefits including: * 24/7 GP: Both you and your immediate family can speak to a UK-based GP from the comfort of your own home * Mental Health support and Life Event Counseling * Get Fit Programme * Financial and legal support * Cycle to work scheme * Access Perks at Work, our innovative employee app where you can find: * Perks: discounts, gift cards, cashback, and exclusive offers * Life: Search for resources and tools on topics ranging from family and life to health, money and work * Support: Online chat or telephone service for urgent support in a crisis For more information about ABM’s benefits, visit our **About ABM:** ABM (NYSE: ABM) is one of the world’s largest providers of integrated facility, engineering, and infrastructure solutions. Every day, over 100,000 team members deliver essential services that make spaces cleaner, safer, and efficient, enhancing the overall occupant experience. ABM serves a wide range of market sectors including commercial real estate, aviation, mission critical, and manufacturing and distribution. With over $8 billion in annual revenue and a blue-chip client base, ABM delivers innovative technologies and sustainable solutions that enhance facilities and empower clients to achieve their goals. Committed to creating smarter, more connected spaces, ABM is investing in the future to meet evolving challenges and build a healthier, thriving world. ABM: Driving possibility, together. For more information, visit . ABM are committed to employment practices that promote diversity and inclusion in employment regardless of age, disability, gender reassignment, sex, marriage and civil partnership status, pregnancy and maternity status, race, religion or belief. We are proud members of the Armed Forces Covenant Employer Recognition Scheme.", "summaryDescription" : "Operations Support Administrator at ABM UK. Skills: Operational support, Compliance management, Data analysis, Staffing. Provide administrative support. Provide operational support", "postedDate" : "2026-06-12T00:00:00.000", "createdAt" : "2026-06-14T04:26:41.836", "lastUpdated" : "2026-06-15T12:10:53.500", "ingestTimestamp" : "2026-06-14T04:26:41.836", "mongoId" : "6a2cd3b974d8ee00a0a372d0", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "sourceUrl" : "https://apply.workable.com/j/32F36C26A9", "salaryBand" : "<30k", "hasSalary" : false, "allSkills" : [ "Risk assessment maintenance", "COSHH compliance management", "Incident reporting", "Audit support", "Compliance checks", "Staff rota creation", "Staff rota management", "Absence tracking", "Onboarding administration", "Supplier liaison", "Stock management", "Delivery support", "Operational support", "Compliance management", "Data analysis", "Staffing", "Operational delivery", "Workforce coordination", "Report production", "Staffing levels", "Procurement", "Health & Safety", "Compliance", "Microsoft Excel" ], "skillCount" : 24, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "mid", "dataQualityScore" : 0.8888889, "_score" : 986.761, "daysOld" : 3, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Facilities Services", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2a8a7674d8ee00a0681fbd", "title" : "Facilities Project Administrator", "company" : "Boeing", "salary" : { "min" : 81000.0, "max" : 99000.0, "currency" : "USD", "frequency" : "yearly" }, "location" : "USA - Salt Lake City, UT", "locations" : [ "USA - Salt Lake City, UT", "United States of America" ], "timestamp" : "2026-06-13T19:24:04.063", "fingerprint" : "c76b1646994dad0a7108edc9b5cb467d47aaec111dccf7cfa605dedf49ab84af", "source" : "workday", "language" : "en", "applyUrl" : "https://boeing.wd1.myworkdayjobs.com/EXTERNAL_CAREERS/job/USA---Salt-Lake-City-UT/Facilities-Project-Administrator_JR2026514395-1", "externalId" : "JR2026514395", "locationPoint" : "40.76078,-111.89105", "structuredLocations" : [ { "city" : "Salt Lake City", "state" : "Utah", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "40.7596198,-111.8867970" } ], "locationText" : "Salt Lake City, Utah, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 1, "technicalSkills" : "AutoCAD", "professionalSkills" : [ "Project management", "Construction management" ], "hardSkillsList" : [ "Scheduling", "Bids", "Invoicing" ], "hardSkills" : [ { "name" : "Scheduling", "level" : "intermediate" }, { "name" : "Bids", "level" : "intermediate" }, { "name" : "Invoicing", "level" : "intermediate" } ], "majorSkills" : "Facilities Project Management, Construction Management, CMMS system", "majorSkillsList" : [ "Facilities Project Management", "Construction Management", "CMMS system" ], "coreResponsibilities" : "Receive customer requests for facilities services, Validate customer requests, Log customer requests, Monitor daily building issues, Update daily building issues, Schedule PM’s through CMMS system, Maintain building equipment, Meet with customers, Evaluate requests, Provide tactical plans, Define requirements, Identify design options, Obtain formal facilities designs, Coordinate with affected parties, Create work packages, Ensure compliance with Boeing standards, Ensure compliance with regulatory standards, Administer contractor activities, Evaluate contractor proposals, Monitor project implementation activities, Coordinate project implementation activities, Verify compliance with project documents, Follow standard operating procedure for completion, Follow standard operating procedure for retention of closure, Create an audit trail", "teamCollaboration" : "Cross functional team", "projectManagementSkills" : [ "Contracts", "Scheduling", "Bids", "Re-prioritizing work scope" ], "domainKnowledge" : "Facilities management; Construction projects", "domainList" : [ "facilities-management", "construction-projects" ], "domainSpecificKnowledge" : [ "Facilities management", "Construction projects" ], "toolProficiency" : [ "Microsoft Office", "CMMS system", "Maximo" ], "documentationSkills" : "Create work packages", "problemSolvingSkills" : "Evaluate requests; Identify design options", "specialRequirements" : "Relocation offered, Conflict of Interest assessment, Drug Free Workplace policy", "qualificationsBasic" : "1+ years of experience in Facilities Project Management or Construction Management, 1+ years of experience using Microsoft Office tools, 1+ years of experience leading a team, 1+ years of experience working with suppliers or vendors", "qualificationsPreferred" : "Level 3 OR 4 years’ related work experience, Experience using a CMMS system such as Maximo", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Facilities Project Administrator **Company:** The Boeing Company **Boeing Commercial Airplanes (BCA)** is looking for a **Facilities Project Administrator** to support the Facilities team in **Salt Lake City, Utah.** This role receives customer requests for a diverse range of projects from needing new tables to large scale construction projects, project management skills preferred dealing with contracts, bids, scheduling, creating AutoCAD drawings, invoicing and re-prioritizing work scope daily, attending project meetings and communicating with a cross functional team as the facilities focal. A good working knowledge in AutoCAD is also preferred. **Position Responsibilities:** * Receives, validates, and logs customer requests for facilities services such as construction, rearrangements, moves and asset acquisition through a CMMS system. * Monitor, and update daily building issue through the SAT. * Monitor and schedule PM’s through CMMS system to maintain building equipment. * Meets with customers, evaluates requests, provides tactical plans, defines requirements and identifies design options. * Obtains formal facilities designs, coordinates with affected parties and creates work packages that provide documentation and cost relative to project implementation. * Ensures compliance with Boeing and regulatory standards. * Administers contractor activities and evaluates contractor proposals to ensure compliance with standard operating procedures. * Monitors and coordinates project implementation activities to ensure cost, schedule and regulatory requirements are met. * Coordinates support functions and verifies compliance with project documents. * Follows standard operating procedure for completion and retention of closure documentation and creation of an audit trail. **Basic Qualifications (Required Skills/Experience):** * 1+ years of experience in Facilities Project Management or Construction Management * 1+ years of experience using Microsoft Office tools (Word, Outlook, Excel, and PowerPoint) * 1+ years of experience leading a team * 1+ years of experience working with suppliers or vendors **Preferred Qualifications (Desired Skills/Experience):** * **Level 3 OR 4** years’ related work experience or an equivalent combination of education and experience * Experience using a CMMS system such as Maximo to create work orders and assign work to onsite contractors and oversee until completion **Typical Education / Experience** **Level 2:** Education/experience typically acquired through advanced education (e.g. Bachelor) and typically 3 or more years' related work experience or an equivalent combination of education and experience (e.g. Master+1 years' related work experience, 7 years' related work experience, etc.). **Level 3:** Education/experience typically acquired through advanced education (e.g. Bachelor) and typically 6 or more years' related work experience or an equivalent combination of education and experience (e.g. Master+4 years' related work experience, 10 years' related work experience, etc.). **Level 4:** Education/experience typically acquired through advanced education (e.g. Bachelor) and typically 10 or more years' related work experience or an equivalent combination of education and experience (e.g. Master+8 years' related work experience, 14 years' related work experience, etc.). **Shift:** This role is primarily first shift; however, there may be additional shift requirements to support program objectives. **Relocation:** This position offers relocation based on candidate eligibility. Note: Basic relocation will be offered for eligible internal candidates. **Conflict of Interest:** Successful candidates for this job must satisfy the Company's Conflict of Interest (COI) assessment process. **Drug Free Workplace:** Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies. **Total Rewards:** At Boeing, we strive to deliver a Total Rewards package that will attract, engage and retain the top talent. Elements of the Total Rewards package include competitive base pay and variable compensation opportunities. The Boeing Company also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work. The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements. Pay is based upon candidate experience and qualifications, as well as market and business considerations. **Summary pay range:** **Level 2: $81,000 - 99,000** **Level 3: $99,900 - 122,100** **Level 4: 125,100 - 152,900** **Language Requirements:** Not Applicable **Education:** Not Applicable **Relocation:** This position offers relocation based on candidate eligibility. **Export Control Requirement:** This is not an Export Control position. **Safety Sensitive:** This is not a Safety Sensitive Position. **Security Clearance:** This position does not require a Security Clearance. **Visa Sponsorship:** Employer will not sponsor applicants for employment visa status. **Contingent Upon Award Program** This position is not contingent upon program award **Shift:** Shift 1 (United States of America) **Stay safe from recruitment fraud! The only way to apply for a position at Boeing is via our Careers website. Learn how to protect yourself from recruitment fraud** \\- [Recruitment Fraud Warning](http://www.boeing.com/careers/recruitment-fraud-warning.page) Boeing is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law. [EEO is the law](http://www.boeing.com/resources/boeingdotcom/careers/footer/EEOIsTheLawPoster.pdf) [Boeing EEO Policy](https://tbcdn.talentbrew.com/company/185/v1_0/img/2018_Policy_Statement.pdf) [Request an Accommodation](http://www.boeing.com/careers/request-accommodation.page) [Applicant Privacy](http://www.boeing.com/careers/privacy-statement.page) **Boeing Participates in E – Verify** * [E-Verify (English) ](http://www.boeing.com/resources/boeingdotcom/careers/footer/EverifyPosterEnglish.pdf) * [E-Verify (Spanish) ](http://www.boeing.com/resources/boeingdotcom/careers/footer/EverifyPosterSpanish.pdf) **Right to Work Statement** * [Right to Work (English) ](http://www.boeing.com/resources/boeingdotcom/careers/footer/WebBPPOSTERRtoWEnglishversion.pdf) * [Right to Work (Spanish)](http://www.boeing.com/resources/boeingdotcom/careers/footer/WebBPPOSTERRtoWSpanishversion.pdf)", "summaryDescription" : "Facilities Project Administrator at Boeing. Skills: Facilities Project Management, Construction Management, CMMS system. Receive customer requests for facilities services. Validate customer requests", "postedDate" : "2026-06-11T18:01:27.113", "createdAt" : "2026-06-11T18:01:26.894", "lastUpdated" : "2026-06-13T19:24:04.063", "ingestTimestamp" : "2026-06-11T18:01:26.894", "mongoId" : "6a2a8a7674d8ee00a0681fbd", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "sourceUrl" : "https://boeing.wd1.myworkdayjobs.com/EXTERNAL_CAREERS/job/USA---Salt-Lake-City-UT/Facilities-Project-Administrator_JR2026514395-1", "salaryAnnualMin" : 81000, "salaryAnnualMax" : 99000, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ "Scheduling", "Bids", "Invoicing", "Facilities Project Management", "Construction Management", "CMMS system", "Project management", "Construction management", "Contracts", "Re-prioritizing work scope", "Facilities management", "Construction projects", "Microsoft Office", "Maximo" ], "skillCount" : 14, "jobCategory" : "engineering", "seniorityLevel" : "mid", "dataQualityScore" : 0.8888889, "_score" : 984.47656, "daysOld" : 2, "hasLocation" : true, "hasGeo" : true }, { "id" : "6a2c6cbf74d8ee00a091b219", "title" : "Administrative and Customer Support Specialist", "company" : "HealtheConnections", "industry" : "Healthcare", "salary" : { "min" : 48000.0, "max" : 62500.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Syracuse ", "locations" : [ "Syracuse" ], "timestamp" : "2026-06-15T09:41:31.881", "fingerprint" : "68efb734d64390993858c498d24c3c2ed8f743f7c17ed0ea8814721fbc7cd9e4", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://www.healtheconnections.org/jobs/?gh_jid=5257248008", "externalId" : "5257248008", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Syracuse", "state" : "New York", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "43.0481221,-76.1474244" } ], "locationText" : "Syracuse, New York, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 5, "experienceMaxYears" : 5, "experienceLevel" : "Mid", "technicalSkills" : "CRM, Ticketing platforms, Customer support platforms", "professionalSkills" : [ "Workflow oversight", "Special project execution", "Customer guidance", "Process management", "Customer onboarding", "Credentialing", "Compliance support", "Customer experience initiatives" ], "hardSkillsList" : [ "Troubleshooting", "System documentation" ], "softSkillsList" : [ "Critical thinking", "Flexibility", "Adaptability" ], "hardSkills" : [ { "name" : "Troubleshooting", "level" : "intermediate" }, { "name" : "System documentation", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Critical thinking" }, { "name" : "Flexibility" }, { "name" : "Adaptability" } ], "majorSkills" : "Customer support, Customer relationships, Customer retention, Customer satisfaction", "majorSkillsList" : [ "Customer support", "Customer relationships", "Customer retention", "Customer satisfaction" ], "coreResponsibilities" : "Serve as primary point of contact, Handle customer inquiries, Handle service requests, Handle support issues, Deliver exceptional customer experience, Be subject matter expert, Troubleshoot complex issues, Resolve complex issues, Ensure timely follow-up, Ensure timely resolution, Support categorization of tickets, Support triage of tickets, Support escalation of tickets, Support management of tickets, Maintain accurate customer records, Maintain user accounts, Maintain system documentation, Support customer onboarding, Support credentialing, Support compliance, Support customer experience initiatives", "teamCollaboration" : "Work closely with customers; Work closely with team members; Collaborative team environment", "domainKnowledge" : "Health information exchange; Health IT; Healthcare administration", "domainList" : [ "health-information-exchange", "health-it", "healthcare-administration" ], "domainSpecificKnowledge" : [ "Health information exchange", "Health IT", "Healthcare administration" ], "toolProficiency" : [ "CRM", "Ticketing systems", "Business systems" ], "communicationSkills" : "Written communication; Verbal communication", "documentationSkills" : "System documentation", "problemSolvingSkills" : "Problem-solving; Troubleshooting; Root cause analysis", "qualificationsBasic" : "5+ years customer service, 5+ years customer support, 5+ years client services, Experience with CRM, Experience with ticketing platforms, Experience with customer support platforms, Excellent written communication, Excellent verbal communication, Analytical abilities, Problem-solving abilities, Technical aptitude, Ability to learn applications, Ability to learn systems, Ability to work under pressure, Ability to meet deadlines, Ability to ensure accuracy, Proven ability to follow procedures, Experience working independently, Experience working collaboratively", "qualificationsPreferred" : "Associate's degree in Business, Associate's degree in Communications, Associate's degree in Healthcare Administration, Associate's degree in Information Technology, Equivalent experience strongly preferred, Experience in healthcare, Experience in health information exchange, Experience in health IT, Experience in medical administration, Experience in technical support", "remoteFriendly" : true, "workSiteFlexibility" : "Hybrid", "rawDescription" : "Who: HealtheConnections, a respected national leader in providing health information exchange (HIE) services for 26 counties of NYS. What: Hiring an experienced, customer-focused professional to provide advanced support and operational leadership through troubleshooting, workflow oversight, training support, special project execution, and more across HealtheConnections’ technology services. About the Job: In this role, you will use your experience and critical thinking skills to work closely with customers to understand their needs, provide guidance on our systems and services, manage important processes, and serve as a trusted resource. This team supports one of the largest and most multi-faceted health information exchanges in the country and serves as a key resource for both customers and internal teams. Administrative and Customer Support Specialists have varied responsibilities. You will work closely with customers and team members to ensure a high-quality customer experience while supporting onboarding, compliance, customer service operations, and continuous improvement initiatives. Primary Responsibilities: Serve as a primary point of contact for customer inquiries, service requests, and support issues, delivering an exceptional customer experience through phone, email, and tickets Be a subject matter expert for Customer Services processes and how HealtheConnections’ services work. Troubleshoot and resolve complex customer issues while ensuring timely follow-up and resolution. Support the categorization, triage, escalation, and management of customer support tickets using our CRM and other business systems Maintain accurate customer records, user accounts, and system documentation. Support customer onboarding, credentialing, compliance, and customer experience initiatives. Experience Needed: Please send us a cover letter with your application. 5+ years of customer service, customer support, client services, or related experience. Experience with CRM, ticketing, or customer support platforms. Excellent written and verbal communication skills. Strong analytical and problem-solving abilities. Strong technical aptitude and ability to quickly learn new applications and systems. Ability to work under pressure, meet deadlines, and ensure accuracy. Proven ability to follow established procedures. Experience working independently and collaboratively within a team environment. Experience in healthcare, health information exchange, health IT, medical administration, or a technical support environment is a strong plus. Associate's or higher degree in Business, Communications, Healthcare Administration, Information Technology, or equivalent experience strongly preferred Not sure you meet all qualifications? Research shows that women and members of other under-represented groups tend to not apply to jobs when they think they may not meet every qualification, when, in fact, they do! We are committed to creating a diverse and inclusive environment and strongly encourage you to apply. You’re a great fit for us if you’re good at… Methodical, detail-oriented tasks Being flexible and adaptable to shifting priorities Following procedures carefully Helping someone get to the root of a problem We’re a great fit for you if you’re looking for… A high-performance, high-energy, collaborative environment. One of the best things about working here is our team. They’re smart, supportive, passionate, and among the best in the business. A dynamic industry. Health information exchange has exciting opportunities on the horizon as the healthcare industry evolves, both within NYS and on the national stage. Strong benefits. We cover the cost of medical insurance for employees along with a full suite of benefits, including 401k matching, generous vacation/holiday time, unlimited sick time, flexibility in work hours and hybrid/remote work, and more. Work that makes a difference in your community. We’re proud to make an impact on the daily lives of health professionals and support improved health outcomes for individuals right here in New York State. We like to say that we’re “casually competent” – we’re not pretentious, but we know our stuff. Our people are talented, our culture is vibrant, and our work is at the top of its class. Even better, our customers genuinely like working with us, and we’ve seen firsthand how what we do has made a positive impact on our community. $48,000-$62,500 is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the range may be modified in the future. An employee’s pay position within the salary range will be based on several factors including, but not limited to, the prevailing minimum wage for the location, relevant education, qualifications, certifications, experience, skills, and seniority.", "summaryDescription" : "Administrative and Customer Support Specialist at HealtheConnections. Skills: Customer support, Customer relationships, Customer retention, Customer satisfaction. Serve as primary point of contact. Handle customer inquiries", "postedDate" : "2026-06-14T03:28:34.645", "createdAt" : "2026-06-14T03:28:34.645", "lastUpdated" : "2026-06-15T09:41:31.881", "ingestTimestamp" : "2026-06-14T03:28:34.645", "mongoId" : "6a2c6cbf74d8ee00a091b219", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 48000, "salaryAnnualMax" : 62500, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Troubleshooting", "System documentation", "Critical thinking", "Flexibility", "Adaptability", "Customer support", "Customer relationships", "Customer retention", "Customer satisfaction", "Workflow oversight", "Special project execution", "Customer guidance", "Process management", "Customer onboarding", "Credentialing", "Compliance support", "Customer experience initiatives", "Health information exchange", "Health IT", "Healthcare administration", "CRM", "Ticketing systems", "Business systems" ], "skillCount" : 23, "jobCategory" : "sales", "jobSubcategory" : "customer_success", "seniorityLevel" : "Mid", "dataQualityScore" : 1.0, "_score" : 983.42596, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.95 }, { "id" : "6a3058cdf292fd229cf4424c", "title" : "Administrative Assistant", "company" : "Terrestris Global Solutions", "industry" : "Government", "salary" : { "min" : 38000.0, "max" : 52000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Entry-level Administrative Assistant in Suitland, United States, adjusted for the government industry." }, "location" : "Suitland, MD", "locations" : [ "Suitland", "MD" ], "timestamp" : "2026-06-16T06:17:26.203", "fingerprint" : "4565621cab9616733797799ff2d6aa208aaeaaf2c2e849d8874fb17bc682ea15", "source" : "breezyhr", "language" : "en", "applyUrl" : "https://terrestris-global-solutions.breezy.hr/p/4d88b66cf9d201-administrative-assistant", "externalId" : "4d88b66cf9d201", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Suitland", "state" : "Maryland", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "38.8501136,-76.9255846" } ], "locationText" : "Suitland, Maryland, United States", "employmentType" : "FULL_TIME", "coreResponsibilities" : "Provide administrative support, Provide clerical support", "domainKnowledge" : "Economic analysis", "domainList" : [ "economic-analysis" ], "domainSpecificKnowledge" : [ "Economic analysis" ], "qualificationsBasic" : "Administrative support services", "workSiteFlexibility" : "Onsite", "rawDescription" : "Are you looking for a Challenge? Looking for an innovative organization and the opportunity to learn and grow professionally? We can help! We are seeking an Administrative Assistant to provide administrative and clerical support services for the Bureau of Economic Analysis (BEA) in Suitland, MD. I’", "summaryDescription" : "Administrative Assistant at Terrestris Global Solutions. Provide administrative support. Provide clerical support", "createdAt" : "2026-06-15T22:12:35.100", "lastUpdated" : "2026-06-16T06:17:26.203", "ingestTimestamp" : "2026-06-15T22:12:35.100", "mongoId" : "6a3058cdf292fd229cf4424c", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 38000, "salaryAnnualMax" : 52000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Economic analysis" ], "skillCount" : 1, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.7777778, "_score" : 981.2478, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Government", "llmIndustryConfidence" : 0.9 }, { "id" : "6a3069f5f292fd229cfca964", "title" : "Administrative Associate", "company" : "RR Donnelley", "industry" : "Printing", "salary" : { "min" : 1702.0, "max" : 2346.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Wheeling, WV, United States", "locations" : [ "Wheeling", "WV", "United States" ], "timestamp" : "2026-06-16T10:18:28.389", "fingerprint" : "c18ab5d7ef1c06dcd86248da2ceecb69bb2faab94150c59d4d1f025a6e92e130", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/RRDonnelley/744000132281509-administrative-associate-m-f-11-00am-8-00pm-est", "externalId" : "744000132281509", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Wheeling", "state" : "West Virginia", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "40.0639616,-80.7209149" } ], "locationText" : "Wheeling, West Virginia, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "High School", "experienceMinYears" : 1, "experienceLevel" : "not-applicable", "coreResponsibilities" : "Manage office operations, Provide administrative support, Coordinate meetings and schedules, Handle incoming communications, Maintain office supplies, Assist with event planning, Support departmental projects, Process invoices and expenses, Prepare reports and presentations, Manage vendor relationships, Ensure office organization, Greet visitors and clients, Handle mail and deliveries, Maintain filing systems, Perform data entry, Assist with onboarding new employees, Manage office equipment maintenance, Support travel arrangements, Adhere to company policies, Contribute to team efforts", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "RRD is a leading global provider of marketing, packaging, print, and supply chain solutions that elevate engagement across the complete customer journey. The company offers the industry’s most trusted portfolio of creative execution and world-wide business process consulting, with services designed to lower environmental impact. With 22,000 clients, including 93% of the Fortune 100, and 32,000 employees across 28 countries, RRD brings the expertise, execution, and scale designed to transform customer touchpoints into meaningful moments of impact. The Administrative Associate provides a variety of administrative support functions to a site, office and/or client, which may include tasks such as expense reports, time entry, invoice entry, calendar and phone management and opening client matters. ( denotes an “essential function”) Perform work in administrative support, including, but not limited to, answering phone lines, providing customer service, editing/transcribing documents, data entry for expenses/time/invoices/other, creating reservations/scheduling (meetings, conference rooms, A/V, hospitality, travel, concierge) Oversight for confidential company information including but not limited to corporate credit card information, P-cards, employee and client distribution lists, prospective and current employee information etc. Utilize appropriate logs and/or tracking software for all administrative support work Ensure that job tickets are properly filled out before beginning work Thoroughly assess job requests and ensure appropriate completion of job tasks throughout task lifecycle Communicate with team members, lead, supervisor or client on job or deadline issues Meet contracted deadlines for accepting, completing, and delivering all work Troubleshoot basic equipment problems Interact with clients over the phone, via video or electronically * Prioritize workflow * Performs Quality Assurance on own work and work of others * Answer telephone, emails, and place service calls when needed * Adhere to Williams Lea policies in addition to client site policies * Use equipment and supplies in a cost-efficient manner ## Qualifications * High school diploma or equivalent education * Minimum (1) year administrative support experience in a professional organization, preferably in the legal or banking industry. Formal education and/or training may be considered in lieu of experience. * Skilled in the use MS Office software (Word, Excel, PowerPoint); strong keyboarding and typing skills. Basic knowledge of Microsoft Office suite * Familiar with other software programs for providing administrative support * Strong attention to detail with emphasis on accuracy and quality; able to coordinate across the team and work on multiple projects simultaneously while ensuring quality results. Excellent organizational skills * Ability to meet deadlines and complete all projects in a timely manner * Ability to handle sensitive and/or highly confidential documents and information with professionalism and discretion * Ability to exercise good judgment to make decisions that conform to business needs and policy * Good problem-solving skills, with the ability and understanding of when to escalate a problem to a supervisory level * Ability to maintain professional composure when working with immediate deadlines * Ability to work both independently and collaboratively as part of a team * Ability to work in a fast-paced environment * Ability to communicate professionally both verbally and in writing * Demonstrate proficiency in using equipment/technology/software and hardware necessary to perform job functions * Must be self-motivated with a positive attitude * Proven customer service skills are required to create, maintain, and enhance customer relationships ## Additional Information The rate of pay for this role at the noted RRD location is $17.02-23.46/ hour. Typically, roles follow step progressions to a target rate or set increments over time. Depending on the role, in addition to the hourly rate of pay, the total compensation package may also include overtime, shift differential, call-in, and/or stand-by pay. RRD’s benefit offerings include medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, life insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance and employer/partner discounts. #WLWV #LI-NH #LI-Hybrid All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen. [RRD is an Equal Opportunity Employer, including disability/veterans](https://c.smartrecruiters.com/sr-company-attachments-prod-aws-dc5/64cd3d53bb9f331b826af657/0d951fd4-1266-409d-9a4a-84bdd1ad34a1?r=s3-eu-central-1)", "summaryDescription" : "Administrative Associate at RR Donnelley. Manage office operations. Provide administrative support", "postedDate" : "2026-06-15T20:30:54.000", "createdAt" : "2026-06-15T23:54:28.003", "lastUpdated" : "2026-06-16T10:18:28.389", "ingestTimestamp" : "2026-06-15T23:54:28.003", "mongoId" : "6a3069f5f292fd229cfca964", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 3540160, "salaryAnnualMax" : 4879680, "salaryBand" : "200k+", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.8888889, "_score" : 980.5383, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Business Services", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2cd12574d8ee00a0a31b3c", "title" : "Construction Administrator", "company" : "HDR", "location" : "United States-Nebraska-Lincoln", "locations" : [ "United States-Nebraska-Lincoln" ], "timestamp" : "2026-06-15T11:47:54.302", "fingerprint" : "131e930796863547af2aa891bea78e94d77a7de94210c5eb4e09ced853c40030", "source" : "taleo", "applyUrl" : "https://hdr.taleo.net/careersection/ex/jobdetail.ftl?job=783802", "externalId" : "783802", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Lincoln", "state" : "Nebraska", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite" } ], "locationText" : "Lincoln, Nebraska, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor", "experienceMinYears" : 3, "experienceMaxYears" : 6, "experienceLevel" : "Mid", "hardSkillsList" : [ "regulatory compliance", "permits", "building codes", "quality standards", "construction contracts", "construction schedules", "pay applications", "progress", "building construction means and methods" ], "softSkillsList" : [ "collaboration" ], "hardSkills" : [ { "name" : "regulatory compliance", "level" : "intermediate" }, { "name" : "permits", "level" : "intermediate" }, { "name" : "building codes", "level" : "intermediate" }, { "name" : "quality standards", "level" : "intermediate" }, { "name" : "construction contracts", "level" : "intermediate" }, { "name" : "construction schedules", "level" : "intermediate" }, { "name" : "pay applications", "level" : "intermediate" }, { "name" : "progress", "level" : "intermediate" }, { "name" : "building construction means and methods", "level" : "intermediate" } ], "softSkills" : [ { "name" : "collaboration" } ], "majorSkills" : "Manage the documents, workflows, communication, submittals, RFIs, change orders, pay applications", "majorSkillsList" : [ "Manage the documents, workflows, communication, submittals, RFIs, change orders, pay applications" ], "coreResponsibilities" : "Manage the documents, workflows, and communication that support project delivery during construction. Manage, log and route submittals and RFIs to A/E team and ensure they are reviewed and approved on time. Process change orders, evaluate cost and schedule impacts and secure approvals. Maintain project correspondence, transmittals, and an auditable document trail during construction. Administer contracts, including issuing and maintaining contract documents, amendments. Review and process pay applications and invoices, verifying compliance with contract terms and coordinating with contractors. Coordinate communication between owners, architects, engineers, contractors, and subcontractors to keep the project aligned and on schedule. Apply knowledge of regulatory compliance, including permits, building codes, and quality standards. Perform other duties as needed.", "teamCollaboration" : "We bring together architects, planners, designers, and technical experts to solve complex design challenges with creativity, curiosity, and collaboration.", "projectManagementSkills" : [ "project delivery" ], "toolProficiency" : [ "Newforma" ], "communicationSkills" : "communication between owners; architects; engineers; contractors; subcontractors", "documentationSkills" : "Maintain project correspondence; transmittals; auditable document trail", "outcomesObjectives" : "We believe architecture is more than designing buildings, it’s about providing solutions to societal challenges and creating stronger, more vibrant communities. As part of our Architecture practice at HDR, you’ll contribute to the design and delivery of spaces and experiences that advance community well-being around the world. From healing environments and learning spaces to research labs and civic landmarks and infrastructure, your work will directly influence how individuals experience the world around them. From championing design excellence with an emphasis on resilience and sustainability to pioneering innovative building technologies, your contributions will leave a lasting impact on the built environment. This isn’t just a job, it’s a chance to drive meaningful change and help define the future of our communities.", "qualificationsBasic" : "Ability to interpret construction contracts/documents. Ability to interpret construction schedules, pay apps, progress. Understand building construction means and methods. Proficient with Newforma software.", "qualificationsPreferred" : "Bachelor's degree of Construction Management or Architecturaluilding Engineering", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "At HDR, our e mployee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our com munities, we constantly ask ourselves: What is our impact on the world? Watch Our Story: ' https://www.hdrinc.com/our-story' Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world. We believe architecture is more than designing buildings, it’s about providing solutions to societal challenges and creating stronger, more vibrant communities. As part of our Architecture practice at HDR, you’ll contribute to the design and delivery of spaces and experiences that advance community well-being around the world. From healing environments and learning spaces to research labs and civic landmarks and infrastructure, your work will directly influence how individuals experience the world around them. We bring together architects, planners, designers, and technical experts to solve complex design challenges with creativity, curiosity, and collaboration. From championing design excellence with an emphasis on resilience and sustainability to pioneering innovative building technologies, your contributions will leave a lasting impact on the built environment. This isn’t just a job, it’s a chance to drive meaningful change and help define the future of our communities. In the role of Construction Administrator, we'll count on you to: Manage the documents, workflows, and communication that support project delivery during construction Manage, log and route submittals and RFIs to A/E team and ensure they are reviewed and approved on time Process change orders, evaluate cost and schedule impacts and secure approvals Maintain project correspondence, transmittals, and an auditable document trail during construction Administer contracts, including issuing and maintaining contract documents, amendments Review and process pay applications and invoices, verifying compliance with contract terms and coordinating with contractors Coordinate communication between owners, architects, engineers, contractors, and subcontractors to keep the project aligned and on schedule Apply knowledge of regulatory compliance, including permits, building codes, and quality standards Perform other duties as needed Preferred Qualifications Bachelor's degree of Construction Management or Architectural/Building Engineering Ability to interpret construction contracts/documents Ability to interpret construction schedules, pay apps, progress Understand building construction means and methods Proficient with Newforma software", "summaryDescription" : "Construction Administrator at HDR. Skills: Manage the documents, workflows, communication, submittals, RFIs, change orders, pay applications. Manage the documents, workflows, and communication that support project delivery during construction. Manage, log and route submittals and RFIs to A/E team and ensure they are reviewed and approved on time. Process change orders, evaluate cost and schedule impacts and secure approvals. Maintain project correspondence, transmittals, and an auditable documen", "createdAt" : "2026-06-14T20:52:33.411", "lastUpdated" : "2026-06-15T11:47:54.302", "ingestTimestamp" : "2026-06-14T20:52:33.411", "mongoId" : "6a2cd12574d8ee00a0a31b3c", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "hasSalary" : false, "allSkills" : [ "regulatory compliance", "permits", "building codes", "quality standards", "construction contracts", "construction schedules", "pay applications", "progress", "building construction means and methods", "collaboration", "Manage the documents, workflows, communication, submittals, RFIs, change orders, pay applications", "project delivery", "Newforma" ], "skillCount" : 13, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "_score" : 980.0448, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Construction", "llmIndustryConfidence" : 0.95 }, { "id" : "6a30529df292fd229cf0ef25", "title" : "Administration Assistant", "company" : "Konecranes", "industry" : "Machinery", "salary" : { "min" : 1.2E7, "max" : 1.8E7, "currency" : "VND", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Junior Administration Assistant in Ha Noi, Vietnam, adjusted for the manufacturing industry and company size." }, "location" : "Ha Noi, VN", "locations" : [ "Ha Noi", "VN" ], "timestamp" : "2026-06-16T06:25:02.816", "fingerprint" : "fbc1a64a34adcf1c1270ed144b7bd91c1c71ac152d5fe3aa181aa9d365ebc554", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/Konecranes/744000132118969-administration-assistant", "externalId" : "744000132118969", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Ha Noi", "country" : "Vietnam", "continent" : "as", "source" : "llm", "workMode" : "onsite", "geo" : "21.0283334,105.8540410" } ], "locationText" : "Ha Noi, Vietnam", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "experienceLevel" : "not-applicable", "professionalSkills" : [ "Business support", "Process improvement", "Data analysis" ], "hardSkillsList" : [ "Costing", "Technical specifications", "Bidding documentation" ], "hardSkills" : [ { "name" : "Costing", "level" : "intermediate" }, { "name" : "Technical specifications", "level" : "intermediate" }, { "name" : "Bidding documentation", "level" : "intermediate" } ], "majorSkills" : "Administrative support, Bidding documentation, Process enhancement", "majorSkillsList" : [ "Administrative support", "Bidding documentation", "Process enhancement" ], "coreResponsibilities" : "Prepare bidding documentation, Make costing for bids, Clarify technical specifications, Work with salesmen, Coordinate with regional support team, Submit bidding documentation, Provide administrative support, Provide operational support, Assist managers in improving business processes, Resolve day-to-day issues, Contribute to development of internal policies, Contribute to enhancement of guidelines, Contribute to development of standard operating procedures, Identify recurring issues, Propose practical solutions, Collaborate with cross-functional teams, Support sales function in AR follow-up, Prepare business data for analysis, Prepare reports for analysis, Perform other duties as assigned", "teamCollaboration" : "Work with salesmen; Coordinate with regional support team; Collaborate with cross-functional teams; Build effective working relationships with suppliers; Build effective working relationships with customers; Build effective working relationships with internal stakeholders", "domainKnowledge" : "ISO 14001 standards; ISO 45001 standards", "domainList" : [ "iso-14001-standards", "iso-45001-standards" ], "domainSpecificKnowledge" : [ "ISO 14001 standards", "ISO 45001 standards" ], "communicationSkills" : "Written communication; Verbal communication", "documentationSkills" : "Bidding documentation; Technical documentation; Standard operating procedures", "problemSolvingSkills" : "Identify recurring issues; Propose practical solutions", "specialRequirements" : "Willingness to travel domestically", "qualificationsBasic" : "Bachelor's degree, Proficient in English (minimum B2 level), Written and verbal communication skills, Good understanding of technical documentation and drawings, Detail-oriented with organisational and coordination capabilities, Ability to work collaboratively across functions and manage multiple priorities", "qualificationsPreferred" : "Bachelor's preferably in Engineering or related area, Minimum of 3 years relevant experience, Experience in document preparation for bidding in government or project-based environments", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "At Konecranes, we believe that great customer experience is built on the people behind the Konecranes name. Everything we do, we do with passion and drive. We believe diversity drives business success and is the foundation for our growth. We welcome different backgrounds and skills that enrich our community and we promote a place where we can ALL be ourselves. This is what makes Konecranes a unique place to work. JOB PURPOSE Provide structured and efficient administrative and business support to the ISE business unit, ensuring timely preparation of bidding documentation and effective coordination in accordance with company policies and procedures. KEY RESPONSIBILITIES 1. Prepare, make costing, clarify technical specifications, work together with salesmen, regional support team and customers; coordinate and submit bidding documentation, ensuring completeness, accuracy, and compliance with client and regulatory requirements. 2. Provide administrative and operational support within assigned scope to assist managers in improving business processes and resolving day-to-day issues. 3. Contribute to the development and enhancement of internal policies, guidelines, and standard operating procedures within the function. 4. Identify recurring issues, propose practical solutions, and collaborate with cross-functional teams to drive improvements; may support or lead specific project tasks when required. 5. Support the sales function in accounts receivable (AR) follow-up and preparation of business data and reports for analysis. 6. Perform other duties as assigned by the line manager. 7. Awareness of ISO 14001 and 45001 standards ## Qualifications JOBHOLDER REQUIREMENTS * Educational requirements: Bachelor’s degree, preferably in Engineering or a related area. * Specialized requirements – Qualifications/licences: * Years of professional experience: Preferably a minimum of 3 years of relevant experience, particularly in document preparation for bidding in government or project-based environments. * Language skills: Proficient in English (minimum B2 level) * Other: * Strong written and verbal communication skills. * Good understanding of technical documentation and drawings. * Detail-oriented with strong organisational and coordination capabilities. * Proactive, with a “can-do” attitude and ability to build effective working relationships with suppliers, customers, and internal stakeholders. * Ability to work collaboratively across functions and manage multiple priorities. * Willingness to travel domestically as required. ## Additional Information Konecranes moves what matters . We are a global leader in material handling solutions, serving a broad range of customers across multiple industries. We consistently set the industry benchmark, from everyday improvements to the breakthroughs at moments that matter most, because we know we can always find a safer, more productive and sustainable way. That's why, with 16 000+ professionals in over 50 countries, we are trusted every day to lift, handle and move what the world needs. Konecranes is committed to ensuring that all employees and job applicants are treated fairly in an environment which is free from any form of discrimination.", "summaryDescription" : "Administration Assistant at Konecranes. Skills: Administrative support, Bidding documentation, Process enhancement. Prepare bidding documentation. Make costing for bids", "postedDate" : "2026-06-15T06:19:50.000", "createdAt" : "2026-06-15T21:45:40.455", "lastUpdated" : "2026-06-16T06:25:02.816", "ingestTimestamp" : "2026-06-15T21:45:40.455", "mongoId" : "6a30529df292fd229cf0ef25", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "200k+", "hasSalary" : false, "allSkills" : [ "Costing", "Technical specifications", "Bidding documentation", "Administrative support", "Process enhancement", "Business support", "Process improvement", "Data analysis", "ISO 14001 standards", "ISO 45001 standards" ], "skillCount" : 10, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Junior", "dataQualityScore" : 1.0, "_score" : 979.56476, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Manufacturing", "llmIndustryConfidence" : 0.92 }, { "id" : "6a2c6c8774d8ee00a0919a2f", "title" : "Senior Support Systems Administrator", "company" : "MaintainX", "industry" : "SaaS", "salary" : { "min" : 115000.0, "max" : 155000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Senior Support Systems Administrator in Miami, adjusted for SaaS industry and company size." }, "location" : "Miami, Florida, United States", "locations" : [ "Miami", "Florida", "United States", "Montréal", "Quebec", "Canada", "Raleigh", "North Carolina", "United States", "San Francisco", "California", "United States", "Toronto", "Ontario", "Canada" ], "timestamp" : "2026-06-15T07:54:53.370", "fingerprint" : "8a186c6ab519803d4a4707e03d6cef534a192b21cc89681f71f393a92b2cb20f", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/maintainx/jobs/5152951007", "externalId" : "5152951007", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Miami", "state" : "Florida", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "25.7741566,-80.1935973" } ], "locationText" : "Miami, Florida, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "Senior", "technicalSkills" : "JSON, API", "professionalSkills" : [ "System resilience", "Data integrity", "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Operational metrics", "Resource planning", "Continuous improvement" ], "hardSkillsList" : [ "Middleware automation", "Disaster recovery planning", "Backup strategies" ], "hardSkills" : [ { "name" : "Middleware automation", "level" : "intermediate" }, { "name" : "Disaster recovery planning", "level" : "intermediate" }, { "name" : "Backup strategies", "level" : "intermediate" } ], "majorSkills" : "Zendesk ecosystem, Middleware automation, Disaster recovery, Technical documentation", "majorSkillsList" : [ "Zendesk ecosystem", "Middleware automation", "Disaster recovery", "Technical documentation" ], "coreResponsibilities" : "Own Zendesk ecosystem, Route tickets automatically, Build reliable integrations, Define QA for changes, Design disaster recovery, Organize backups, Create recovery runbooks, Lead incident response, Own technical documentation, Build performance dashboards, Standardize metric definitions", "teamCollaboration" : "Support; Sales; Customer Success; Engineering; Product", "domainKnowledge" : "Maintenance and asset management; AI-powered platform; Industrial operations; EAM; CMMS", "domainList" : [ "maintenance-and-asset-management", "ai-powered-platform", "industrial-operations", "eam", "cmms" ], "domainSpecificKnowledge" : [ "Maintenance and asset management", "AI-powered platform", "Industrial operations", "EAM", "CMMS" ], "toolProficiency" : [ "Zendesk", "N8n", "Zapier", "Intercom" ], "communicationSkills" : "Technical documentation", "documentationSkills" : "Technical documentation; Version-controlled source", "problemSolvingSkills" : "Root cause analysis", "qualificationsBasic" : "5+ years Support Operations, 5+ years Systems Analysis, 5+ years technical ops, SaaS company experience, Deep Zendesk expertise, Technical fluency JSON, Hands-on n8n, Hands-on Zapier, Proven QA discipline, Track record writing documentation, Experience backup strategies, Experience disaster recovery", "qualificationsPreferred" : "React experience, Tailwind CSS experience, Help Center customization, SQL experience, Advanced data visualization, Looker experience, Tableau experience, Frontline customer support experience", "rawDescription" : "MaintainX is the world’s leading AI-powered maintenance and asset management platform, trusted by 13,000+ customers — including Duracell, Shell, Cintas, DHL, and Brenntag — to keep industrial operations running. Our platform manages 13.9M+ assets and has powered 79.5M+ completed work orders for 150,000+ weekly active technicians worldwide. In July 2025 we closed a $150M Series D led by Bessemer Venture Partners and Bain Capital Ventures, bringing total funding to $254M at a $2.5B valuation. We were named to the 2025 Forbes Cloud 100 and ranked #1 in EAM and CMMS on G2’s Summer 2025 report. The market is moving: 68% of industrial companies have the same or more downtime than in 2024, and 3.8M manufacturing jobs will go unfilled through 2033. We’re building the platform that changes that. The role MaintainX’s support stack serves 13,000+ enterprise customers across some of the world’s largest industrial operations. As Senior Support Systems Administrator, you’re the technical owner of that infrastructure — not just keeping it running, but making it more resilient, more automated, and more trusted as we scale. You’ll act as the technical lead for our Zendesk ecosystem and integrated tooling (n8n, Zapier, Intercom), bridging Support, Sales, Customer Success, Engineering, and Product. Your primary focus is scalability, system resilience, and data integrity — not just day-to-day config. Own the Zendesk ecosystem — routing logic, triggers, SLAs, and Contextual Workspaces — so every ticket reaches the right agent without manual intervention. Build and maintain reliable integrations across Zendesk Suite, ZIS, Intercom, n8n, and Zapier; own the middleware layer that connects our support stack. Define and execute QA for all system changes: test plans, UAT, staging environments, and regression testing before anything reaches production. Design and maintain disaster recovery for the support infrastructure — organized backups, recovery runbooks, and incident lead when things break. Own technical documentation: a version-controlled source of truth for all workflows, API dependencies, and system changes — accurate enough for engineers, clear enough for agents. Build dashboards that reflect reality, standardize metric definitions, and give leadership trusted visibility into support performance. What we’re looking for Must-haves: 5+ years in Support Operations, Systems Analysis, or a technical ops role at a SaaS company. Deep Zendesk expertise — triggers, automations, Liquid Markup, API usage, and Contextual Workspaces. Technical fluency in JSON and JavaScript; hands-on experience with n8n or Zapier for middleware automation. Proven QA discipline: test case creation, staging environments, regression testing, and UAT execution. Track record of writing documentation that engineers trust and support agents can follow. Experience with backup strategies and disaster recovery planning for SaaS tooling. Nice-to-haves: Experience with React or Tailwind CSS for Help Center customization. SQL or advanced data visualization experience (Looker, Tableau). Previous hands-on or frontline customer support experience. What we offer Competitive base + variable comp aligned to role and location. Meaningful equity in a post-Series D, $2.5B company. Day-1 health, dental, and vision coverage (Canada Life). Unlimited PTO — not a gimmick; we take it. $500 home office stipend · $1K annual L&D budget. Toronto hub with flexible hybrid setup. How we work We deliver one platform for maintenance, repair & operations teams to keep the physical world running. You’ll work alongside smart, humble colleagues across North America who care about getting it right. We’re output-driven, promote quickly when people deliver, and have honest conversations early. If that’s the environment you want, we’d love to hear from you. MaintainX is committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.", "summaryDescription" : "Senior Support Systems Administrator at MaintainX. Skills: Zendesk ecosystem, Middleware automation, Disaster recovery, Technical documentation. Own Zendesk ecosystem. Route tickets automatically", "postedDate" : "2026-06-13T20:53:56.604", "createdAt" : "2026-06-13T20:53:56.604", "lastUpdated" : "2026-06-15T07:54:53.370", "ingestTimestamp" : "2026-06-13T20:53:56.604", "mongoId" : "6a2c6c8774d8ee00a0919a2f", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 115000, "salaryAnnualMax" : 155000, "salaryBand" : "100k-150k", "hasSalary" : true, "allSkills" : [ "Middleware automation", "Disaster recovery planning", "Backup strategies", "Zendesk ecosystem", "Disaster recovery", "Technical documentation", "System resilience", "Data integrity", "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Operational metrics", "Resource planning", "Continuous improvement", "Maintenance and asset management", "AI-powered platform", "Industrial operations", "EAM", "CMMS", "Zendesk", "N8n", "Zapier", "Intercom" ], "skillCount" : 24, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Senior", "dataQualityScore" : 1.0, "_score" : 976.27, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "SaaS", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c94b874d8ee00a098b594", "title" : "Care Coordinator Administrative support", "company" : "ERC Pathlight", "industry" : "Healthcare", "salary" : { "min" : 21.0, "max" : 25.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "CO-Den Willow", "locations" : [ "CO-Den Willow" ], "timestamp" : "2026-06-15T05:25:55.975", "fingerprint" : "bcfd185c4536b49f678572f9149e5156faa1514a07c074f3cc6dd27dacbd1789", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/erc8585757pathlight53t353/jobs/4267590009", "externalId" : "4267590009", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Denver", "state" : "Colorado", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "39.7392364,-104.9848620" } ], "locationText" : "Denver, Colorado, United States", "minimumEducation" : "Bachelor's", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement" ], "hardSkillsList" : [ "Clinical documentation", "Patient admissions", "Patient transitions", "Treatment plan assessments", "Patient engagement surveys", "Discharge coordination", "Transfer coordination", "FMLA paperwork", "Disability paperwork" ], "hardSkills" : [ { "name" : "Clinical documentation", "level" : "intermediate" }, { "name" : "Patient admissions", "level" : "intermediate" }, { "name" : "Patient transitions", "level" : "intermediate" }, { "name" : "Treatment plan assessments", "level" : "intermediate" }, { "name" : "Patient engagement surveys", "level" : "intermediate" }, { "name" : "Discharge coordination", "level" : "intermediate" }, { "name" : "Transfer coordination", "level" : "intermediate" }, { "name" : "FMLA paperwork", "level" : "intermediate" }, { "name" : "Disability paperwork", "level" : "intermediate" } ], "majorSkills" : "Care coordination, Administrative support, Patient support", "majorSkillsList" : [ "Care coordination", "Administrative support", "Patient support" ], "coreResponsibilities" : "Identify referrals for care, Coordinate services for patients, Coordinate discharge, Coordinate transfers, Submit daily attendance, Update treatment teams, Update patient tracker, Set expired reasons, Pull patients on unit, Set up equipment for virtual appointments, Issue admission day schedules, Send welcome emails, Schedule rounds, Coordinate transportation, Manage Preventive Quality Indicators, Support patients and families in completing documentation, Coordinate with outpatient providers, Send OP Provider Welcome Letter, Add and update contacts, Send treatment communication, Update electronic medical record, Facilitate FMLA/disability paperwork, Obtain work and school absence letters", "teamCollaboration" : "Coordinate with treatment team; Work with treatment team members", "domainKnowledge" : "Eating disorders; Mood disorders; Anxiety disorders; Trauma-related conditions; Mental health treatment; Residential Child Care facility", "domainList" : [ "eating-disorders", "mood-disorders", "anxiety-disorders", "trauma-related-conditions", "mental-health-treatment", "residential-child-care-facility" ], "domainSpecificKnowledge" : [ "Eating disorders", "Mood disorders", "Anxiety disorders", "Trauma-related conditions", "Mental health treatment", "Residential Child Care facility" ], "communicationSkills" : "Send welcome emails", "documentationSkills" : "Clinical documentation; Patient charting; Admission paperwork; Releases of information; Treatment plan assessments; FMLA paperwork; Disability paperwork; Work absence letters; School absence letters", "continuousLearning" : "Tuition reimbursement", "qualificationsBasic" : "High School or GED, 2 years clinical experience, Master's degree in social work, psychology, or child development and 2 years treatment-oriented or case management experience, Bachelor's degree and 3 years experience working with children/youth, At least 21 years of age", "qualificationsPreferred" : "Bachelor's degree in healthcare, business or related field", "workSiteFlexibility" : "Onsite", "rawDescription" : "Who We Are At ERC Pathlight, we’re on a mission to change lives—and we’re looking for people who feel called to do the same. As one of the nation’s leading treatment providers for eating disorders and mood, anxiety, and trauma-related conditions, we bring innovative, evidence-based, and deeply compassionate care to patients across the country. With multiple locations nationwide and extensive virtual programming, we meet patients exactly where they are and help them move toward lasting recovery. Founded in 2008 by renowned psychiatrists and psychologists, ERC Pathlight now supports more than 6,000 patients each year. And as the need for world-class mental health care continues to rise, our commitment is stronger than ever: to expand access, elevate the standard of care, and empower every patient to rebuild their life with dignity and hope. Why Join Us When you join ERC Pathlight, you become part of a team that shows up every day to make a real difference. You’ll work alongside passionate clinicians, dedicated support staff, and mission-driven leaders who believe in collaboration, growth, and doing the right thing—always. Here, your work matters. Your ideas matter. You matter. If you’re energized by purpose, motivated by impact, and ready to help transform the future of mental health treatment, you belong here. Come build hope. Come save lives. Come grow with us. Shift: M-F 8-4:30 What you’ll be doing: The Care Coordinator plays a critical role in patient admissions and transitions. They also provide administrative and clinical support to the treatment teams and ensure that all patients receive and complete treatment plan assessments and patient engagement surveys. Essential duties and responsibilities: Based on the needs of the assigned location, the Care Coordinator may support the care team by performing any of the following: Identifies referrals for varying levels of care/treatment and coordinate with treatment team and providers to secure these services for patients Coordinates discharge and/or transfers to other treatment facilities Submits daily attendance gathered from sign in/out logs or midnight census Updates treatment teams (when applicable) and patient tracker, sets expired reasons, ensures NOVA and movement calendar dates match Pulls patients on the unit and sets up equipment for virtual doctor appointments Issues admission day schedules Sends welcome emails or other information to patients/families Schedules rounds Coordinates transportation Manages Preventive Quality Indicators (PQIs) to ensure timeliness and accuracy Supports patients and families in completing necessary documentation (i.e., admission paperwork, releases of information, patient engagement surveys, and treatment plan assessments, etc.) Coordinates with outpatient providers by sending OP Provider Welcome Letter at admission and adding and updating contacts, sending treatment communication throughout the patient stay Updates the electronic medical record with patient movements, transfers and discharges and involuntary status Works with treatment team members to facilitate FMLA/disability paperwork, obtain work and school absence letters, etc. Must haves: High School or GED (Required) 2 years of experience in a clinical setting, or a bachelor's degree may substitute for experience (Required) Teammates working in a Colorado Residential Child Care facility (RCCF) in a case management role (Care Coordinators and Primary Therapist) must: Have a master’s degree in social work, psychology, or child development and have a minimum of two (2) years of treatment-oriented or case management experience, or Have a bachelor’s degree and a minimum of three (3) years of experience working with children/youth (Required) Teammates working in a Colorado Residential Child Care facility (RCCF) must: be at least twenty-one (21) years of age or be at least eighteen (18) years of age and work directly under the supervision of a teammate over twenty-one (21) years of age (Required) Bonus qualities: Bachelor’s degree in healthcare, business or related field (Preferred) The compensation range for this position is based upon candidate experience and market expectations. Colorado pay range $21—$25 USD What We Offer At ERC Pathlight, caring for people is our mission and that begins with caring for our own team. Your well-being matters, and our benefit program is designed to support every part of your life. We offer competitive compensation; comprehensive medical, dental, and vision coverage; generous Paid Time Off; Parental Leave benefits; Retirement benefits; and tuition reimbursement to help you continue growing in your career. We also recognize that mental health is part of every person’s experience. That’s why we strive to create a workplace where you feel supported, seen, and encouraged—personally, professionally, and at home. When you thrive, you can do your best work. And your best work changes lives.", "summaryDescription" : "Care Coordinator Administrative support at ERC Pathlight. Skills: Care coordination, Administrative support, Patient support. Identify referrals for care. Coordinate services for patients", "postedDate" : "2026-06-14T04:53:10.834", "createdAt" : "2026-06-14T04:53:10.834", "lastUpdated" : "2026-06-15T05:25:55.975", "ingestTimestamp" : "2026-06-14T04:53:10.834", "mongoId" : "6a2c94b874d8ee00a098b594", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMax" : 25, "salaryBand" : "<30k", "hasSalary" : false, "allSkills" : [ "Clinical documentation", "Patient admissions", "Patient transitions", "Treatment plan assessments", "Patient engagement surveys", "Discharge coordination", "Transfer coordination", "FMLA paperwork", "Disability paperwork", "Care coordination", "Administrative support", "Patient support", "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement", "Eating disorders", "Mood disorders", "Anxiety disorders", "Trauma-related conditions", "Mental health treatment", "Residential Child Care facility" ], "skillCount" : 24, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "_score" : 976.1091, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.95 } ], "status" : 200, "message" : "OK", "pagination" : { "page" : 0, "limit" : 50, "totalCount" : 51831, "totalPages" : 1037, "hasNext" : true, "hasPrevious" : false } }

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