SeniorAdministrativeProjectCoordinatorArchitecture

Assist leadership with executive administrative support

Prepare operating plans and special reports

Execute electronic signatory procedures

Maintain record of assigned workstations

Coordinate with internal I. T. team

Manage communications

Schedule and prepare materials for meetings

Assist with coordination of internal staff events

Support employee engagement committees

Oversee reception desk coverage

Ensure back-up for administrative team members

Participate in monthly meetings with area leadership

Support Principals with administrative tasks

Schedule and coordinate weekly Studio Meetings

Support Studio Design Series

Spearhead events to support Studio Culture

Manage Studio Purchase Card

Manage Incidental Requisitions

Exhibit professionalism with clients

Perform other duties as needed

and follow up on Construction Administration

Track Construction Administration processes

Track subconsultant RFI and Submittal responses

Administer timely return of correspondences

Apply company quality assurance guidelines

Manage project documents

Work with Architecture Project Managers

Work with project teams

Act as Quality Coordinator for North Carolina offices

Schedule ongoing project reviews

Manage documentation of project reviews

Assign reviewers for project reviews

Document quarterly quality review checks

Assist Project Manager with project development activities

Assist Project Manager with project initiation activities

Assist Project Manager with project planning activities

Assist Project Manager with project execution activities

Assist Project Manager with project closeout activities

Produce written materials

Proofread written materials

Format written materials

Organize written materials

Create electronic files

Maintain electronic files

Monitor insurance certificates

Facilitate subconsultant procurement process

Coordinate meetings and presentations

Produce project guides

Produce meeting minutes

Produce project invoices

Produce numerical data

Produce project specifications

Produce correspondence