{ "count" : 142312, "data" : [ { "id" : "6a308788f292fd229c089f66", "title" : "Senior Executive Assistant to the CEO (CEO Office)", "company" : "Constructor TECH", "industry" : "Education", "salary" : { "min" : 125000.0, "max" : 175000.0, "currency" : "CHF", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Senior Executive Assistant in Schaffhausen, Switzerland, adjusted for the technology industry and senior experience level." }, "location" : "Schaffhausen, Switzerland", "locations" : [ "Schaffhausen", "Switzerland", "Столична", "Sia", "Bulgaria" ], "timestamp" : "2026-06-16T10:54:09.313", "fingerprint" : "1bb94fd6520687c2d3dfa7cec1d3f677996a85974cc773c7f33638d39badbae2", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.eu.greenhouse.io/constructortech/jobs/4898222101", "externalId" : "4898222101", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Schaffhausen", "country" : "Switzerland", "continent" : "eu", "source" : "llm", "workMode" : "hybrid", "geo" : "47.6960491,8.6345130" } ], "locationText" : "Schaffhausen, Switzerland", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "Senior", "technicalSkills" : "MS Outlook, AI assistants", "professionalSkills" : [ "Project management", "Time management" ], "majorSkills" : "Executive support, Administrative support, Logistical support", "majorSkillsList" : [ "Executive support", "Administrative support", "Logistical support" ], "coreResponsibilities" : "Manage complex calendars, Schedule meetings, Organize travel, Prepare briefings and materials, Coordinate CEO logistics, Manage travel arrangements, Support events, Handle last-minute requests, Anticipate executive needs, Address needs independently, Maintain strict confidentiality, Handle sensitive information, Manage competing deadlines, Demonstrate multitasking abilities", "toolProficiency" : [ "Productivity tools", "Task-tracking systems" ], "specialRequirements" : "24/7 availability, Spend extended periods in key hubs, Readiness to travel on short notice, Relocation support", "qualificationsBasic" : "Fluent English spoken and written, Valid passport, Ability to relocate, Comprehensive background checks", "qualificationsPreferred" : "Additional languages an advantage, Frequent international travel", "remoteFriendly" : true, "workSiteFlexibility" : "Flexible", "rawDescription" : "Our mission Constructor’s mission is to enable all educational organisations to provide high-quality digital education to 10x people with 10x efficiency. 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The ideal candidate is highly organized, discreet, detail-oriented, and capable of independently managing multiple priorities with flexibility and composure. More about the CEO Serg Bell. Duties and Responsibilities: Provide high-level administrative support, including managing complex calendars, scheduling meetings, organizing travel, and preparing briefings and materials. Coordinate and manage the CEO's personal and professional logistics, including travel arrangements, event support, and last-minute requests. Proactively anticipate executive needs and address them independently and efficiently. Demonstrate impeccable attention to detail and the ability to prioritize tasks effectively in a fast-moving environment. Maintain strict confidentiality and discretion in handling sensitive information. Exhibit a high level of professionalism and service orientation in all communications and interactions. Possess excellent written and verbal communication skills in English. Be available on-demand (24/7 availability as needed, including across time zones). Manage competing deadlines with strong organizational and multitasking abilities. Travel Requirements Primary operational hubs: Germany (Bremen), Turkey (Bodrum), Bulgaria (Sofia) Frequent international travel required; ability to relocate or spend extended periods in key hubs. Valid passport and readiness to travel on short notice for business or family support. Additional Qualifications Fluent English (spoken and written); additional languages an advantage. Proven experience in managing executive operations, teams, or private offices at a top-tier level. High digital literacy (MS Outlook, productivity tools, task-tracking systems, AI assistants). Able to pass comprehensive background checks (criminal, psychological, and substance screening). Compensation & Contract Competitive, performance-based compensation with relocation support if required. Designed for ambitious professionals motivated by excellence, precision, and impact. The role offers continuous growth, global exposure, and a front-row seat to the execution of complex, high-stakes projects. In this role, “good” is not enough. We are looking for someone who operates at a “great” level — consistently, calmly, and with care — because that difference defines the success of everything around the CEO. What We Offer \uD83D\uDCBB Choice of work equipment (e.g., laptop, monitor, etc.) \uD83C\uDDEC\uD83C\uDDE7 English classes (iTalki – $130 monthly) ⏰ Flexible schedule (we usually work between 09:00/10:00 and 18:00/19:00 CET or EET) \uD83D\uDC76 Newborn bonus (€500 per child) \uD83E\uDDE0 Patent remuneration \uD83C\uDF34 Paid leave \uD83E\uDDD1‍\uD83D\uDCBB Remote work in locations without our offices Hybrid work in locations with offices (2 days in-office, 3 days remote) Constructor fosters equal opportunity for people of all backgrounds and identities. 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The ideal candidate is highly organized, discreet, detail-oriented, and capable of independently managing multiple priorities with flexibility and composure. More about the CEO Serg Bell. Duties and Responsibilities: Provide high-level administrative support, including managing complex calendars, scheduling meetings, organizing travel, and preparing briefings and materials. Coordinate and manage the CEO's personal and professional logistics, including travel arrangements, event support, and last-minute requests. Proactively anticipate executive needs and address them independently and efficiently. Demonstrate impeccable attention to detail and the ability to prioritize tasks effectively in a fast-moving environment. Maintain strict confidentiality and discretion in handling sensitive information. Exhibit a high level of professionalism and service orientation in all communications and interactions. Possess excellent written and verbal communication skills in English. Be available on-demand (24/7 availability as needed, including across time zones). Manage competing deadlines with strong organizational and multitasking abilities. Travel Requirements Primary operational hubs: Germany (Bremen), Turkey (Bodrum), Bulgaria (Sofia) Frequent international travel required; ability to relocate or spend extended periods in key hubs. Valid passport and readiness to travel on short notice for business or family support. Additional Qualifications Fluent English (spoken and written); additional languages an advantage. Proven experience in managing executive operations, teams, or private offices at a top-tier level. High digital literacy (MS Outlook, productivity tools, task-tracking systems, AI assistants). Able to pass comprehensive background checks (criminal, psychological, and substance screening). Compensation & Contract Competitive, performance-based compensation with relocation support if required. Designed for ambitious professionals motivated by excellence, precision, and impact. The role offers continuous growth, global exposure, and a front-row seat to the execution of complex, high-stakes projects. In this role, “good” is not enough. We are looking for someone who operates at a “great” level — consistently, calmly, and with care — because that difference defines the success of everything around the CEO. What We Offer \uD83D\uDCBB Choice of work equipment (e.g., laptop, monitor, etc.) \uD83C\uDDEC\uD83C\uDDE7 English classes (iTalki – $130 monthly) ⏰ Flexible schedule (we usually work between 09:00/10:00 and 18:00/19:00 CET or EET) \uD83D\uDC76 Newborn bonus (€500 per child) \uD83E\uDDE0 Patent remuneration \uD83C\uDF34 Paid leave \uD83E\uDDD1‍\uD83D\uDCBB Remote work in locations without our offices Hybrid work in locations with offices (2 days in-office, 3 days remote) Constructor fosters equal opportunity for people of all backgrounds and identities. 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The ideal candidate is highly organized, discreet, detail-oriented, and capable of independently managing multiple priorities with flexibility and composure. More about the CEO Serg Bell. Duties and Responsibilities: Provide high-level administrative support, including managing complex calendars, scheduling meetings, organizing travel, and preparing briefings and materials. Coordinate and manage the CEO's personal and professional logistics, including travel arrangements, event support, and last-minute requests. Proactively anticipate executive needs and address them independently and efficiently. Demonstrate impeccable attention to detail and the ability to prioritize tasks effectively in a fast-moving environment. Maintain strict confidentiality and discretion in handling sensitive information. Exhibit a high level of professionalism and service orientation in all communications and interactions. Possess excellent written and verbal communication skills in English. Be available on-demand (24/7 availability as needed, including across time zones). Manage competing deadlines with strong organizational and multitasking abilities. Travel Requirements Primary operational hubs: Germany (Bremen), Turkey (Bodrum), Bulgaria (Sofia) Frequent international travel required; ability to relocate or spend extended periods in key hubs. Valid passport and readiness to travel on short notice for business or family support. Additional Qualifications Fluent English (spoken and written); additional languages an advantage. Proven experience in managing executive operations, teams, or private offices at a top-tier level. High digital literacy (MS Outlook, productivity tools, task-tracking systems, AI assistants). Able to pass comprehensive background checks (criminal, psychological, and substance screening). Compensation & Contract Competitive, performance-based compensation with relocation support if required. Designed for ambitious professionals motivated by excellence, precision, and impact. The role offers continuous growth, global exposure, and a front-row seat to the execution of complex, high-stakes projects. In this role, “good” is not enough. We are looking for someone who operates at a “great” level — consistently, calmly, and with care — because that difference defines the success of everything around the CEO. What We Offer \uD83D\uDCBB Choice of work equipment (e.g., laptop, monitor, etc.) \uD83C\uDDEC\uD83C\uDDE7 English classes (iTalki – $130 monthly) ⏰ Flexible schedule (we usually work between 09:00/10:00 and 18:00/19:00 CET or EET) \uD83D\uDC76 Newborn bonus (€500 per child) \uD83E\uDDE0 Patent remuneration \uD83C\uDF34 Paid leave \uD83E\uDDD1‍\uD83D\uDCBB Remote work in locations without our offices Hybrid work in locations with offices (2 days in-office, 3 days remote) Constructor fosters equal opportunity for people of all backgrounds and identities. We are led by a gender-balanced board committed to building a diverse and inclusive organisation where everyone can become their best self. We do not discriminate based on age, disability, gender identity, sexual orientation, ethnicity, race, religion or belief, parental and family status, or other protected characteristics. We welcome applications from women, men and non-binary candidates of all ethnicities and socio-economic backgrounds. We encourage people belonging to underrepresented groups to apply.", "summaryDescription" : "Senior Executive Assistant to the CEO (CEO Office) at Constructor TECH. Skills: Executive support, Administrative support, Logistical support. Manage complex calendars. 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Executive Assistant partnership; Team-based support", "toolProficiency" : [ "Microsoft Outlook", "Microsoft Excel", "Microsoft PowerPoint", "Microsoft Word" ], "communicationSkills" : "Written communication; Verbal communication", "documentationSkills" : "Document maintenance", "qualificationsBasic" : "Bachelor's degree, 3+ years administrative experience, 3+ years operations experience, Proficiency in Microsoft Office, Experience managing travel, Experience managing expense reporting", "qualificationsPreferred" : "Experience supporting executives, Experience supporting senior leadership, Experience working with Executive Assistant, Experience in team-based support model, SAP or similar systems familiarity", "remoteFriendly" : false, "rawDescription" : "Step into a career with ASM, where cutting edge technology meets collaborative culture. For over 55 years ASM has been ahead of what’s next, at the forefront of innovation and what’s technologically possible. With more than 4,500 ASMers representing 70 nationalities, our people and our advanced semiconductor devices are playing a crucial role in trends such as 5G, cloud computing, AI, and autonomous driving.  But we’re more than just a tech company. We value diversity, inclusion and sustainability as we strive to make a positive impact on the world. Our development programs help support your growth, shaping your future and pushing the boundaries of innovation to unleash potential. We are seeking a highly organized and proactive Administrative Specialist (Executive Operations) to support the Executive Assistant (EA) to the Chief Product Officer (CPO). This role is responsible for driving day-to-day administrative execution, coordinating logistics, and ensuring alignment with executive priorities to enable seamless operations in a fast-paced environment. This position reports to the Chief Product Officer (CPO) and has a dotted-line reporting relationship to the Executive Assistant to the CPO, who provides day-to-day direction, workflow prioritization, and operational guidance to ensure alignment and execution. Key Responsibilities Provide administrative and operational support in partnership with the EA to the CPO, ensuring alignment with executive priorities Manage complex calendars, scheduling, and meeting logistics with a high degree of accuracy Coordinate domestic and international travel, including detailed itineraries and logistics Prepare and process expense reports accurately and in a timely manner Support execution of leadership meetings, team activities, and on-site events Draft, format, and maintain presentations, reports, and executive-level documents Serve as a coordination point across teams to ensure alignment on administrative and operational activities Handle ad hoc requests with a proactive, solutions-oriented approach Maintain organized systems, documentation, and standardized processes to improve efficiency Handle sensitive and confidential information with discretion and professionalism Qualifications Bachelor’s degree 3+ years of administrative or operations experience, preferably supporting executives or senior leadership Experience working in partnership with an Executive Assistant or within a team-based support model Strong proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word) Experience managing complex travel and expense reporting Familiarity with SAP or similar systems is a plus Excellent written and verbal communication skills Strong organizational and prioritization skills with high attention to detail Ability to manage multiple priorities in a fast-paced environment Strong interpersonal skills with a service-oriented, collaborative mindset Proven ability to handle confidential information with discretion Apply today to be part of what’s next. We make the tech that enables the chips in devices which improve lives around the world. We do this with an eye to the future, pushing the boundaries of what’s possible through cutting-edge innovation, and driving the next wave of technological breakthroughs that shape how we live, work, and connect. To learn more about ASM, find us at asm.com and on LinkedIn, Facebook, Instagram, X and YouTube. ASM is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, religion, age, nationality, social or ethnic origin, sexual orientation, gender, gender identify or expression, marital status, pregnancy, political affiliation, disability, genetic information, veteran status, or any other characteristic protected by law.", "summaryDescription" : "Administrative Specialist (Executive Operations) at ASM America Inc.. Skills: Administrative support, Operational execution, Executive support. Provide administrative support. Provide operational support", "postedDate" : "2026-06-14T03:21:35.231", "createdAt" : "2026-06-14T03:21:35.231", "lastUpdated" : "2026-06-15T09:20:53.655", "ingestTimestamp" : "2026-06-14T03:21:35.231", "mongoId" : "6a2cdb9874d8ee00a0a510d4", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 65000, "salaryAnnualMax" : 85000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Calendar management", "Scheduling", "Meeting logistics", "Itinerary preparation", "Expense report processing", "Presentation formatting", "Document maintenance", "System organization", "Documentation maintenance", "Solutions-oriented", "Discretion", "Administrative support", "Operational execution", "Executive support", "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement", "Microsoft Outlook", "Microsoft Excel", "Microsoft PowerPoint", "Microsoft Word" ], "skillCount" : 24, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 1.0, "_score" : 961.58417, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a308788f292fd229c089f67", "title" : "Senior Executive Assistant to the CEO (CEO Office)", "company" : "Constructor TECH", "industry" : "Education", "salary" : { "min" : 125000.0, "max" : 165000.0, "currency" : "CHF", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Senior Executive Assistant in Schaffhausen, Switzerland, adjusted for the technology industry and senior experience level." }, "location" : "Schaffhausen, Switzerland", "locations" : [ "Schaffhausen", "Switzerland", "Столична", "Sia", "Bulgaria" ], "timestamp" : "2026-06-16T12:05:54.102", "fingerprint" : "a0eb8e5774339d03c37b87061f83bad546b2f5832b735abd977b8ee6073bc24f", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.eu.greenhouse.io/constructortech/jobs/4898227101", "externalId" : "4898227101", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Schaffhausen", "country" : "Switzerland", "continent" : "eu", "source" : "llm", "workMode" : "onsite", "geo" : "47.6960491,8.6345130" } ], "locationText" : "Schaffhausen, Switzerland", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "Senior", "technicalSkills" : "MS Outlook, AI assistants", "professionalSkills" : [ "Project management", "Time management", "Organizational skills", "Problem-solving", "Multitasking abilities" ], "majorSkills" : "Executive support, Administrative support, Logistical support, Scheduling", "majorSkillsList" : [ "Executive support", "Administrative support", "Logistical support", "Scheduling" ], "coreResponsibilities" : "Manage complex calendars, Schedule meetings, Organize travel, Prepare briefings and materials, Coordinate CEO logistics, Manage travel arrangements, Support events, Handle last-minute requests, Anticipate executive needs, Address needs independently, Maintain strict confidentiality, Handle sensitive information, Exhibit professionalism, Exhibit service orientation, Manage competing deadlines", "domainKnowledge" : "Digital education", "domainList" : [ "digital-education" ], "domainSpecificKnowledge" : [ "Digital education" ], "toolProficiency" : [ "Productivity tools", "Task-tracking systems" ], "communicationSkills" : "Written communication; Verbal communication", "continuousLearning" : "English classes", "problemSolvingSkills" : "Proactive problem-solving", "specialRequirements" : "24/7 availability, Frequent international travel, Extended periods in key hubs, Relocate or spend extended periods", "qualificationsBasic" : "Fluent English spoken and written, Valid passport, Readiness to travel on short notice, Able to pass background checks", "qualificationsPreferred" : "Additional languages an advantage, Relocation support if required", "remoteFriendly" : true, "workSiteFlexibility" : "Flexible", "rawDescription" : "Our mission Constructor’s mission is to enable all educational organisations to provide high-quality digital education to 10x people with 10x efficiency. With strong expertise in machine intelligence and data science, Constructor’s all-in-one platform for education and research addresses today’s pressing educational challenges: access inequality, tech clutter, and low engagement of students. Please send your resume in English only. As the Senior Executive Assistant to the Founder of Constructor Group, you will play a critical role in supporting a dynamic and fast-paced executive office. This is a high-exposure position requiring exceptional organisational, project, and time-management skills. You will be responsible for handling a wide range of administrative, logistical, and scheduling tasks for the CEO and, on occasion, his family. This role is ideal for individuals who thrive in demanding environments, are proactive problem-solvers, and are committed to delivering excellence in executive support. The ideal candidate is highly organized, discreet, detail-oriented, and capable of independently managing multiple priorities with flexibility and composure. More about the CEO Serg Bell. Duties and Responsibilities: Provide high-level administrative support, including managing complex calendars, scheduling meetings, organizing travel, and preparing briefings and materials. Coordinate and manage the CEO's personal and professional logistics, including travel arrangements, event support, and last-minute requests. Proactively anticipate executive needs and address them independently and efficiently. Demonstrate impeccable attention to detail and the ability to prioritize tasks effectively in a fast-moving environment. Maintain strict confidentiality and discretion in handling sensitive information. Exhibit a high level of professionalism and service orientation in all communications and interactions. Possess excellent written and verbal communication skills in English. Be available on-demand (24/7 availability as needed, including across time zones). Manage competing deadlines with strong organizational and multitasking abilities. Travel Requirements Primary operational hubs: Germany (Bremen), Turkey (Bodrum), Bulgaria (Sofia) Frequent international travel required; ability to relocate or spend extended periods in key hubs. Valid passport and readiness to travel on short notice for business or family support. Additional Qualifications Fluent English (spoken and written); additional languages an advantage. Proven experience in managing executive operations, teams, or private offices at a top-tier level. High digital literacy (MS Outlook, productivity tools, task-tracking systems, AI assistants). Able to pass comprehensive background checks (criminal, psychological, and substance screening). Compensation & Contract Competitive, performance-based compensation with relocation support if required. Designed for ambitious professionals motivated by excellence, precision, and impact. The role offers continuous growth, global exposure, and a front-row seat to the execution of complex, high-stakes projects. In this role, “good” is not enough. We are looking for someone who operates at a “great” level — consistently, calmly, and with care — because that difference defines the success of everything around the CEO. What We Offer \uD83D\uDCBB Choice of work equipment (e.g., laptop, monitor, etc.) \uD83C\uDDEC\uD83C\uDDE7 English classes (iTalki – $130 monthly) ⏰ Flexible schedule (we usually work between 09:00/10:00 and 18:00/19:00 CET or EET) \uD83D\uDC76 Newborn bonus (€500 per child) \uD83E\uDDE0 Patent remuneration \uD83C\uDF34 Paid leave \uD83E\uDDD1‍\uD83D\uDCBB Remote work in locations without our offices Hybrid work in locations with offices (2 days in-office, 3 days remote) Constructor fosters equal opportunity for people of all backgrounds and identities. We are led by a gender-balanced board committed to building a diverse and inclusive organisation where everyone can become their best self. We do not discriminate based on age, disability, gender identity, sexual orientation, ethnicity, race, religion or belief, parental and family status, or other protected characteristics. We welcome applications from women, men and non-binary candidates of all ethnicities and socio-economic backgrounds. We encourage people belonging to underrepresented groups to apply.", "summaryDescription" : "Senior Executive Assistant to the CEO (CEO Office) at Constructor TECH. Skills: Executive support, Administrative support, Logistical support, Scheduling. Manage complex calendars. Schedule meetings", "postedDate" : "2026-06-16T01:21:56.396", "createdAt" : "2026-06-16T01:21:56.396", "lastUpdated" : "2026-06-16T12:05:54.102", "ingestTimestamp" : "2026-06-16T01:21:56.396", "mongoId" : "6a308788f292fd229c089f67", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "100k-150k", "hasSalary" : false, "allSkills" : [ "Executive support", "Administrative support", "Logistical support", "Scheduling", "Project management", "Time management", "Organizational skills", "Problem-solving", "Multitasking abilities", "Digital education", "Productivity tools", "Task-tracking systems" ], "skillCount" : 12, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Senior", "dataQualityScore" : 0.8888889, "_score" : 951.86536, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a3054daf292fd229cf1b20b", "title" : "Administrative Support", "company" : "Expeditors", "industry" : "Financial Services", "salary" : { "min" : 42000.0, "max" : 55000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Entry Level Administrative Support in Eagan, United States, adjusted for the logistics industry and company size." }, "location" : "Eagan, MN, United States", "locations" : [ "Eagan", "MN", "United States" ], "timestamp" : "2026-06-16T07:56:26.467", "fingerprint" : "34c974e55771a998f6d5b6c0c5d43f5b53d27935784a5f567811f9766f291b55", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/Expeditors/744000132258259-administrative-support", "externalId" : "744000132258259", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Eagan", "state" : "Minnesota", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "44.8181730,-93.1659179" } ], "locationText" : "Eagan, Minnesota, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "entry", "technicalSkills" : "MS Excel, MS Word", "hardSkillsList" : [ "Invoice processing", "Data entry" ], "hardSkills" : [ { "name" : "Invoice processing", "level" : "intermediate" }, { "name" : "Data entry", "level" : "intermediate" } ], "majorSkills" : "Invoice processing, Data entry", "majorSkillsList" : [ "Invoice processing", "Data entry" ], "coreResponsibilities" : "Complete weekly invoice recaps, Upload documents into portals, Send out completed invoices, Process payable invoices, Process daily check requests, Monitor branch training reports, Data Entry, Monitor branch EDE report, Answer incoming calls, Sort incoming mail, Manage incoming checks", "teamCollaboration" : "Team environment", "domainKnowledge" : "International logistics; Global trade; Global supply chain management", "domainList" : [ "international-logistics", "global-trade", "global-supply-chain-management" ], "domainSpecificKnowledge" : [ "International logistics", "Global trade", "Global supply chain management" ], "toolProficiency" : [ "MS Excel", "MS Word" ], "communicationSkills" : "Communicate clearly", "continuousLearning" : "Training and Personnel Development Program", "qualificationsBasic" : "Accounting knowledge, Effective interpersonal skills, Listen, comprehend, communicate clearly, Good computer skills, Fluent in English", "qualificationsPreferred" : "Likes to work in a team environment, Pro-active approach, Organizational skills, Attention to Detail", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "We take care of our employees, and they take care of our customers! Become a full-time member of a global community! The international logistics industry is an integral piece of the global trade puzzle; we make the world go round. Global supply chain management is what we do, and at the heart of Expeditors you will find professionalism, leadership, and a friendly environment, all of which foster an innovative, customer service-based approach to logistics. Expeditors is a global logistics company headquartered in Seattle, Washington. As a Fortune 500 company, we employ over 19,000 trained professionals in a worldwide network of over 350+ locations across six continents. Expeditors satisfies the increasingly sophisticated needs of international trade through customized solutions and seamless, integrated information systems. Our Mission We recruit, train, and retain the very best logistics and technical experts the world over. We love to promote from within - more than 50 percent of our employees have been at Expeditors for five years or more. Our high retention rate is influenced by a unique compensation program for positions that are more than just jobs - they're chances to grow, do what you love and build a career with us! Major Duties and Responsibilities * Complete weekly invoice recaps * Uploading documents into various portals * Send out completed invoices * Process payable invoices booking * Process daily check requests * Monitor branch training reports * Data Entry * Monitor branch EDE report * Answer incoming calls * Sort incoming mail * Manage incoming checks ## Qualifications * Accounting knowledge * Effective interpersonal skills, including proven abilities to listen, comprehend, effectively communicate clearly and concisely to obtain positive results * Likes to work in a team environment * Pro-active approach, strong organizational skills * Strong Attention to Detail * Good computer skills (MS Excel, MS Word) * Fluent in English ## Additional Information Expeditors offers excellent benefits: * Paid Vacation, Holiday, Sick Time * Health Plan: Medical * Life Insurance * Employee Stock Purchase Plan * Training and Personnel Development Program * Growth opportunities within the company * Employee Referral Program Bonus", "summaryDescription" : "Administrative Support at Expeditors. 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Become a full-time member of a global community! The international logistics industry is an integral piece of the global trade puzzle; we make the world go round. Global supply chain management is what we do, and at the heart of Expeditors you will find professionalism, leadership, and a friendly environment, all of which foster an innovative, customer service-based approach to logistics. Expeditors is a global logistics company headquartered in Seattle, Washington. As a Fortune 500 company, we employ over 19,000 trained professionals in a worldwide network of over 350+ locations across six continents. Expeditors satisfies the increasingly sophisticated needs of international trade through customized solutions and seamless, integrated information systems. Our Mission We recruit, train, and retain the very best logistics and technical experts the world over. We love to promote from within - more than 50 percent of our employees have been at Expeditors for five years or more. Our high retention rate is influenced by a unique compensation program for positions that are more than just jobs - they're chances to grow, do what you love and build a career with us! Major Duties and Responsibilities * Complete weekly invoice recaps * Uploading documents into various portals * Send out completed invoices * Process payable invoices booking * Process daily check requests * Monitor branch training reports * Data Entry * Monitor branch EDE report * Answer incoming calls * Sort incoming mail * Manage incoming checks ## Qualifications * Accounting knowledge * Effective interpersonal skills, including proven abilities to listen, comprehend, effectively communicate clearly and concisely to obtain positive results * Likes to work in a team environment * Pro-active approach, strong organizational skills * Strong Attention to Detail * Good computer skills (MS Excel, MS Word) * Fluent in English ## Additional Information Expeditors offers excellent benefits: * Paid Vacation, Holiday, Sick Time * Health Plan: Medical * Life Insurance * Employee Stock Purchase Plan * Training and Personnel Development Program * Growth opportunities within the company * Employee Referral Program Bonus", "summaryDescription" : "Administrative Support at Expeditors. 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Sales teams; Customer Care teams; Growth teams; Marketing teams; Leadership team", "projectManagementSkills" : [ "PMO" ], "domainKnowledge" : "Business strategy; P&L management; Leadership management; Business priorities; Complex organizations; High-velocity situations; Tech environment; SaaS; Scale-up; Go-to-market; Growth", "domainList" : [ "business-strategy", "p-l-management", "leadership-management", "business-priorities", "complex-organizations", "high-velocity-situations", "tech-environment", "saas", "scale-up", "go-to-market", "growth" ], "domainSpecificKnowledge" : [ "Business strategy", "P&L management", "Leadership management", "Business priorities", "Complex organizations", "High-velocity situations", "Tech environment", "SaaS", "Scale-up", "Go-to-market", "Growth" ], "communicationSkills" : "Executive presentations; High-level interactions", "continuousLearning" : "Doctolib Academy; Language training; Soft skills training; Technical skills training", "problemSolvingSkills" : "Problem resolution; Anticipate issues", "specialRequirements" : "2 days/week remote work", "qualificationsBasic" : "5+ years experience Executive Assistant, Experience with senior leaders, Mastery of multi-stakeholder coordination, Proactive and solution-oriented, Autonomy in work, High emotional intelligence, Fluent English written and spoken", "qualificationsPreferred" : "Experience in tech environment, Experience in SaaS scale-up, Experience in business coordination, Experience in project coordination, Experience in strategic initiatives, Appetite for process improvement, Appetite for structuring operations", "remoteFriendly" : true, "workSiteFlexibility" : "Flexible", "rawDescription" : "VOS MISSIONS Au sein de l’organisation France, vous accompagnerez le Managing Director France, responsable du P&L France ainsi que de l’ensemble des équipes Commerciales, Relation Client, Growth, PA et Communication (environ 600 personnes).Vous serez intégré(e) à l'équipe \"Executive Assistants\". En tant que \"Executive Assistant\", votre rôle sera clé pour permettre au MD d'accélérer son impact sur le business. Vous l'aiderez à maîtriser son temps pour qu'il puisse se concentrer sur : la stratégie commerciale, le pilotage du P&L, le management de son équipe de leadership, l'exécution des priorités business et Vous serez un(e) véritable partenaire de confiance, capable d'anticiper les besoins du MD, de structurer les priorités dans un agenda dense et hautement visible et de fluidifier les interactions au sein d'une organisation complexe, multi-équipes et en constante évolution. Ce rôle est au cœur de l'organisation Doctolib France et offre une exposition directe aux sujets stratégiques et aux décisions les plus impactantes pour la France. Vos responsabilités incluent, mais ne sont pas limitées à : - Piloter et optimiser la gestion de l'agenda du MD (priorisation, arbitrage, construction d'une \"time matrix\" efficace alignée avec les priorités business) - Coordonner les échanges entre les équipes Sales, Customer Care, Growth, Marketing et les autres fonctions clés, en assurant la fluidité des sujets et des décisions - Préparer et orchestrer les réunions clés (comités de direction, business reviews, all-hands, points stratégiques avec des interlocuteurs internes et externes de haut niveau) - Assurer le suivi des actions et des next steps issus des réunions importantes et s'assurer que rien ne reste en suspens - Anticiper les sujets critiques, résoudre les problèmes rapidement et apporter de la structure dans des situations à haute vélocité - Gérer l'ensemble des sujets administratifs du MD (notes de frais, déplacements, outils internes, validations) - Organiser et coordonner les événements d'équipe (team meetings, offsites, séminaires) pour la France leadership team - Soutenir ponctuellement les N-1 du MD sur des besoins d'organisation ou de coordination ad hoc - Contribuer à des projets transverses stratégiques en tant que PMO, sur des chantiers à fort impact pour l'organisation France LES QUALITÉS ATTENDUES POUR CE POSTE Avant de poursuivre votre lecture, si vous n'avez pas le profil exact décrit ci-dessous, mais que vous pensez que cette description de poste correspond à vos compétences et à vos aspirations, nous vous encourageons tout de même à postuler. Vous pourrez être le/la prochain membre de notre équipe si vous: - Disposez d'au moins 5 ans d'expérience en tant qu'Executive Assistant auprès de leaders senior (C-level, Managing Director) dans des environnements complexes, dynamiques et en forte croissance - Avez un sens aigu du business : vous comprenez les priorités stratégiques, distinguez l'urgent de l'important et savez connecter chaque sujet à l'impact business - Maîtrisez la coordination multi-stakeholders : vous gérez plusieurs interlocuteurs simultanément avec fluidité, professionnalisme et diplomatie, à tous les niveaux de séniorité - Êtes proactif(ve) et orienté(e) solutions : vous anticipez les problèmes avant qu'ils surviennent, trouvez des solutions rapidement et apportez structure et sérénité dans des situations mouvantes - Savez avancer en autonomie, aller vers les bonnes personnes pour collecter l'information et faire avancer les sujets sans attendre qu'on vous les confie - Faites preuve d'une grande intelligence émotionnelle et adaptez votre communication avec tact, clarté et justesse selon les interlocuteurs - Maîtrisez l'anglais à l'écrit et à l'oral Ce serait fantastique si vous aviez aussi : - Une expérience dans un environnement tech, SaaS ou scale-up orienté business (Sales, Go-to-market, Growth) - Une expérience dans la coordination de projets transverses ou d'initiatives stratégiques (PMO) - Une appétence pour améliorer les process et structurer des modes de fonctionnement au service de la performance collective NOTRE OFFRE - Une mutuelle avantageuse prise en charge à 100 % par Doctolib pour les employés et leurs enfants - 25 jours de congés payés et jusqu'à 14 jours de RTT par an (hors équipes Customer Care) - Un programme de santé mentale et de coaching personnalisé gratuit avec notre partenaire Moka.care - 10 jours par an de télétravail à l’étranger possible - Des tickets restaurant d'une valeur de 8,50 € par jour, dont 4,50 € pris en charge par Doctolib - Un programme d'intégration complet de 3 mois incluant la Doctolib Academy et diverses formations (langues, soft skills, compétences techniques) - Une subvention du comité d’entreprise pour le remboursement d'une partie de l'inscription à un club de sport ou à une activité créative - Un remboursement à 50 % de l'abonnement aux transports en commun - Un mois de congé supplémentaire au congé parental légal grâce au programme \"Parent Care\" - Pour les salariés en situation de handicap ou proches aidants, un package comprenant une adaptation du télétravail, des jours d'absence autorisée payés pour les rendez-vous médicaux et un soutien psychologique renforcé - Aide au déménagement en cas de mobilité internationale LE PROCESSUS DE RECRUTEMENT - Premier entretien avec les équipes de recrutement - Deuxième entretien avec la Manager des équipes Executive Assistant - Cas pratique avec la Manager et une leader de l’équipe Business - Une rencontre avec le MD France - Au minimum deux prises référence DÉTAILS DU POSTE - CDI - Temps Plein - Lieu de Travail: Levallois-Perret - Prise de poste: dès que possible - Rémunération : fixe et variable sur objectifs (à définir selon profil) - Ce poste est éligible au télétravail partiel (2 jours/ semaine) Chez Doctolib, nous sommes convaincus que nous devons améliorer la santé pour tout le monde. Cela se reflète dans notre processus de recrutement. Nous évaluons les candidatures uniquement sur la base des qualifications et de la motivation, sans aucune forme de discrimination. Plus les idées sont diverses, plus notre produit améliorera véritablement la santé pour tout le monde. Vous pouvez postuler chez Doctolib, quel que soit votre genre, religion, âge, orientation sexuelle, origine ethnique ou handicap. Afin de garantir l'égalité des chances, nous vous invitons à exclure les informations personnelles (par exemple : photos, âgé) de vos candidatures. Si vous avez besoin d'aménagements particuliers, merci de nous en informer pour que nous puissions adapter le processus de recrutement. Rejoignez-nous pour construire la santé dont nous rêvons tous ! Toutes les informations fournies sont traitées par Doctolib pour la gestion des candidatures. Pour plus de détails sur le traitement des données, cliquez ici https://doctolib.legal/B2C-Privacy-Policy-Career-FR. Veuillez contacter hr.dataprivacy(at)doctolib.com pour toute question ou pour exercer vos droits.", "summaryDescription" : "Executive Assistant C-level (x/f/m) at Doctolib. Skills: Executive support, Agenda optimization, Meeting preparation, Cross-team coordination. Pilot and optimize MD's agenda. 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Looking for an innovative organization and the opportunity to learn and grow professionally? We can help! We are seeking an Executive Administrative Assistant IV to manage the administrative and clerical support services for the Bureau of Economic Analysis (BEA) in", "summaryDescription" : "Executive Administrative Assistant IV at Terrestris Global Solutions. Manage administrative support services. Manage clerical support services", "createdAt" : "2026-06-15T22:12:21.642", "lastUpdated" : "2026-06-16T07:55:36.293", "ingestTimestamp" : "2026-06-15T22:12:21.642", "mongoId" : "6a3058cdf292fd229cf44262", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 115000, "salaryAnnualMax" : 155000, "salaryBand" : "100k-150k", "hasSalary" : true, "allSkills" : [ "Economic analysis" ], "skillCount" : 1, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Executive", "dataQualityScore" : 0.7777778, "_score" : 886.75, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Government", "llmIndustryConfidence" : 0.85 }, { "id" : "6a308756f292fd229c087e94", "title" : "Executive Assistant", "company" : "Anders", "industry" : "Consulting", "salary" : { "min" : 55000.0, "max" : 75000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Executive Assistant in St. Louis, MO, adjusted 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"Engagement letter preparation", "CRM database maintenance", "Calendar management", "Schedule tracking", "Travel arrangement", "Speaking engagement coordination", "Client engagement coordination", "Portal setup", "Document download management", "Invoice preparation", "Billing statement preparation", "Billing record maintenance", "Firm correspondence processing", "Onboarding steps completion", "Report proofreading", "Correspondence drafting", "Documentation drafting", "Writing skills", "Editing skills", "Proofreading skills" ], "softSkillsList" : [ "Mature demeanor", "Self-confidence", "Independent judgment" ], "hardSkills" : [ { "name" : "Engagement letter preparation", "level" : "intermediate" }, { "name" : "CRM database maintenance", "level" : "intermediate" }, { "name" : "Calendar management", "level" : "intermediate" }, { "name" : "Schedule tracking", "level" : "intermediate" }, { "name" : "Travel arrangement", "level" : "intermediate" }, { "name" : "Speaking engagement 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demeanor" }, { "name" : "Self-confidence" }, { "name" : "Independent judgment" } ], "majorSkills" : "Administrative support, Executive support, Client relations", "majorSkillsList" : [ "Administrative support", "Executive support", "Client relations" ], "coreResponsibilities" : "Provide administrative support to leaders, Assist in preparation of statements of work, Assist in preparation of engagement letters, Assist in maintaining CRM database, Assist in managing calendars, Assist in tracking schedules, Assist in arranging travel, Assist in coordinating speaking engagements, Assist in coordinating client engagements, Set up portals, Manage document downloads, Prepare invoices, Prepare billing statements, Maintain billing records, Process Firm correspondence, Complete onboarding steps, Proofread reports, Make necessary edits to reports, Draft correspondence, Draft documentation, Serve as liaison between leaders and clients, Participate in Firm initiatives, Identify areas of improvement, Build efficiencies for the Firm, Work extended hours, Support other departments as needed", "teamCollaboration" : "Work with teams; Work with internal clients; Work with external clients; Productive working relationships", "projectManagementSkills" : [ "Project management" ], "domainKnowledge" : "Accounting firm operations", "domainList" : [ "accounting-firm-operations" ], "domainSpecificKnowledge" : [ "Accounting firm operations" ], "toolProficiency" : [ "Microsoft Office", "Word", "Excel", "Power BI", "PowerPoint", "Outlook", "Teams", "Adobe Acrobat" ], "communicationSkills" : "Written communication; Verbal communication", "documentationSkills" : "Documentation drafting", "problemSolvingSkills" : "Problem solving; Critical thinking; Independent judgment; Decision making", "specialRequirements" : "Work extended hours", "outcomesObjectives" : "Deliver outstanding results; Improve workflow; Improve efficiencies", "qualificationsBasic" : "High school diploma or equivalent, 4 years of experience in a professional support role, Authorized to work in the United States", "qualificationsPreferred" : "Adobe Acrobat proficiency, Proficiency with other digital tools", "remoteFriendly" : true, "workSiteFlexibility" : "Flexible", "rawDescription" : "The Advisory Department of one of the fastest-growing accounting firms in the country is seeking an Executive Assistant who is motivated to learn, excited to collaborate and passionate about delivering outstanding results. This individual will have a direct impact on our firm’s mission of serving as a catalyst for those striving to achieve their highest potential. The Executive Assistant must maintain a mature, professional demeanor while projecting self-confidence when addressing questions and handling matters involving internal and external clients. This position manages a variety of tasks simultaneously and can anticipate the needs of others while constantly seeking opportunities to improve workflow and efficiencies for their assigned leaders and the Firm as a whole. This position performs administrative work of considerable difficulty which may involve critical thinking, problem solving and independent judgment. The Executive Assistant must also be able to manage projects, work independently with little or no supervision, and manage their time accordingly. What You’ll Do: Provide administrative support to leaders in the Advisory business units working with their teams Assist in the preparation of statements of work and engagement letters Assist in maintaining the CRM database on behalf of Advisory leaders Assist in managing calendars, tracking schedules, arranging travel, coordinating speaking and client engagements, etc. for respective Advisory leaders Set up portals and manage document downloads Prepare invoices, billing statements and maintain billing records Process Firm correspondence Complete onboarding steps for Advisory leaders Proofread reports making necessary edits to formatting, punctuation, and grammar Draft correspondence and other forms of documentation using the Firm’s standardized formats Serve as a liaison between Advisory leaders and respective client groups Participate in various Firm initiatives to identify areas of improvement and to build efficiencies for the Firm as a whole Work extended hours necessitated by workload Other additional duties as assigned from time to time, including supporting other departments, as needed What We’re Looking For: Communicate clearly and effectively in both written and verbal communications Maintain a professional demeanor with co-workers and clients Project a can-do, team-player attitude to cultivate productive working relationships within the Advisory Group and Firmwide Possess critical thinking skills and exhibit sound judgment with the ability to prioritize and make necessary decisions Anticipate the needs of respective Advisory leaders and take initiative to proactively work ahead Manage day-to-day responsibilities as well as tasks assigned by Advisory leaders Possess excellent writing, editing and proofreading skills exhibiting good attention to detail Microsoft Office (Word, Excel, Power BI, PowerPoint, Outlook and Teams) Your Qualifications: High school diploma or equivalent required 4 years of experience in a professional support role Experience with Microsoft Office programs including Word, Excel, PowerPoint, Outlook, Power BI, and Teams- plus Adobe Acrobat and other digital tools The stated pay scale reflects the range that Anders reasonably expects to pay for this position.  The actual pay rate for this position will be dependent on a variety of factors, including an applicant’s years of experience, unique skills and abilities, education, alignment with similar internal candidates, marketplace factors, other requirements for the position, and firm business practices. Salary Range $67,000—$75,000 USD Why You’ll Love Working Here: At Anders, taking care of our employees is a top priority. Our welcoming and collaborative culture will make you feel like a part of the team from day one. From professional development opportunities to benefits that directly impact mental, physical and financial wellness, Anders offers unique incentives that enrich your life and facilitate growth, including our Work Flex program which gives you the opportunity to work at our Chesterfield office, our Downtown St. Louis office, remotely, adopt a hybrid approach or even switch between these options as you prefer. Learn more about our full benefit offerings, Work Flex program, and our Inclusion Network at our careers page: anderscpa.com/careers/working-at-anders/ All applicants for this position must be authorized to work in the United States now and in the future without requiring sponsorship.    For 60 years, Anders has delivered full-service accounting, tax, audit and advisory services to growth-oriented companies, organizations and individuals. Every day, our partners and staff serve as a catalyst for those striving to achieve their highest potential and carry this mentality on to our clients and community. Ranked #75 on Accounting Today’s List of Top Accounting Firms and continually named a Top Workplace, Anders is a member firm of LEA Global, one of the largest international associations of independent accounting firms. 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Executive Comms Admins provide advanced IT support to all Command Executives identified as priority 1-3, including support for computer network systems and client support services. They will also assist with and perform tracking, proper assignment and coordination of tickets submitted by the customer as well as reporting status. The successful candidate will play a key role in maintaining continuity of operations for Command priority customers while exercising independent judgment in performing complex technical tasks. An active TS/SCI is required for this position. ## What you will be doing Staff the dedicated USSPACECOM telephone line as first point of contact for priority customers Act as the first point of contact for identified priority customer user issues including account creation, access remediation, and resolution for known problems. Utilize best judgement to support effective solutions for users. Manage priority USSPACECOM customer service response times based on government provided guidelines at HQ USSPACECOM facilities and General Officer/Flag Officer (GOFO) housing. Support VIP / Executive Staff site visits and surge IT service, Service Desk, and VTC support during USSPACECOM Tier 1 National Level Exercises Operate, maintain, and provide input to USSPACEOM J6 processes, computer facilities, current and new IT System hardware and software. Service all IT and communications-related issues for HQ USSPACECOM mission computer hardware, software, and LANs. Coordinate and implement solutions for issues pertaining to systems/capabilities not functioning within baseline mission need. Manage issues that can be resolved onsite without the need for administrative capabilities held by the system/capability owner. Coordinate with system/capability owners to solve issues pertaining to software or network that cannot be handled on-site Solve issues and manage configurations on military devices such as desktops, mobile devices (cellular phones, tablets, MiFis), and printer management. Employ HQ USSPACECOM IT Focal Point for helpdesk ticket management. ## What you will need A BS degree in Information Technology, Cybersecurity, Data Science, Information Systems, or Computer Science from an ABET accredited or CAE designated institution Over four years of relevant technical experience Excellent customer service skills including customer relationships, responsiveness, and timely resolution of job tickets Demonstrated ability to apply Help Desk performance metrics to improve customer satisfaction, response times, and overall efficiency Core and Additional Knowledge, Skills, and Abilities Tasks (KSATs) defined in the DoD Cyber Workforce Framework for Work Role 451 Intermediate. Required Certification: Security+: Desired Certification: Cloud+, GICSP, GSEC, or SSCP certification TS/SCI clearance required ## Additional Information Delta Solutions & Strategies offers a generous benefits package to include medical, dental, vision, life insurance, 401(k), PTO, paid holidays, parental, military, and jury duty paid leaves. In compliance with Colorado’s Equal Pay for Equal Work Act, the salary range for this position is $75,000-$90,000. Please note that the salary information is a general guideline only. Delta Solutions & Strategies considers factors such as (but not limited to) scope and responsibilities of the position, candidate’s work experience, education/training, key skills, internal peer equity, as well as market and business considerations when extending an offer. We are an Equal Opportunity Employer. We do not and will not discriminate in employment and personnel practices based on race, sex, age, disability, veteran status, religion, national origin or any other basis prohibited by applicable law. Hiring, transferring, and promotion practices are performed without regard to the above listed items. EEO/AAP, M, F, V, D", "summaryDescription" : "Executive Support Helpdesk Administrator at Delta Solutions and Strategies", "postedDate" : "2026-06-15T17:46:31.434", "createdAt" : "2026-06-15T17:46:31.434", "lastUpdated" : "2026-06-16T12:39:13.388", "ingestTimestamp" : "2026-06-16T03:25:21.941", "mongoId" : "6a305f7af292fd229cf7d2d0", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 75000, "salaryAnnualMax" : 90000, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "engineering", "jobSubcategory" : "software", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "_score" : 863.7907, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Government", "llmIndustryConfidence" : 0.95 }, { "id" : "6a3058cdf292fd229cf44261", "title" : "Executive Administrative Assistant II", "company" : "Terrestris Global Solutions", "industry" : "Government", "salary" : { "min" : 65000.0, "max" : 95000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Executive Administrative Assistant II in Suitland, United States, adjusted for mid-seniority and government industry." }, "location" : "Suitland, MD", "locations" : [ "Suitland", "MD" ], "timestamp" : "2026-06-16T09:49:22.295", "fingerprint" : "daa218cf1ab76e40ae5830558e4b6e85671f4c85c3fc2a928337c2cf0181712a", "source" : "breezyhr", "language" : "en", "applyUrl" : "https://terrestris-global-solutions.breezy.hr/p/c06ce2b51b6001-executive-administrative-assistant-ii", "externalId" : "c06ce2b51b6001", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Suitland", "state" : "Maryland", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "38.8501136,-76.9255846" } ], "locationText" : "Suitland, Maryland, United States", "employmentType" : "FULL_TIME", "coreResponsibilities" : "Provide administrative support, Provide clerical support", "domainKnowledge" : "Economic analysis", "domainList" : [ "economic-analysis" ], "domainSpecificKnowledge" : [ "Economic analysis" ], "rawDescription" : "Are you looking for a Challenge? Looking for an innovative organization and the opportunity to learn and grow professionally? We can help! We are seeking an Executive Administrative Assistant II to provide administrative and clerical support services for the Bureau of Economic Analysis (BEA) in Sui", "summaryDescription" : "Executive Administrative Assistant II at Terrestris Global Solutions. Provide administrative support. Provide clerical support", "createdAt" : "2026-06-15T22:11:45.996", "lastUpdated" : "2026-06-16T09:49:22.295", "ingestTimestamp" : "2026-06-15T22:11:45.996", "mongoId" : "6a3058cdf292fd229cf44261", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 65000, "salaryAnnualMax" : 95000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Economic analysis" ], "skillCount" : 1, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "_score" : 861.4682, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Government", "llmIndustryConfidence" : 0.9 }, { "id" : "6a2c7f9e74d8ee00a0955dc8", "title" : "Executive Administrative Assistant", "company" : "Strategic Mission Critical", "industry" : "Technology", "salary" : { "min" : 80000.0, "max" : 115000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Phoenix, Arizona, United States", "locations" : [ "Phoenix", "Arizona", "United States" ], "timestamp" : "2026-06-15T04:56:07.828", "fingerprint" : "1fa1740a80202362a8746d60f627838841699345aa01fc1dd8331b8dfb2474a8", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/strategicmissioncritical/jobs/4272209009", "externalId" : "4272209009", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Phoenix", "state" : "Arizona", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "33.4484367,-112.0741410" } ], "locationText" : "Phoenix, Arizona, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "Associate's", "experienceMinYears" : 3, "experienceMaxYears" : 5, "experienceLevel" : "Mid", "professionalSkills" : [ "Confidentiality management" ], "majorSkills" : "Executive support", "majorSkillsList" : [ "Executive support" ], "coreResponsibilities" : "Manage complex calendars, Schedule meetings, Schedule appointments, Schedule travel arrangements, Coordinate internal communications, Coordinate external communications, Prepare reports, Prepare presentations, Prepare correspondence, Prepare meeting materials, Organize executive meetings, Support executive meetings, Screen emails, Prioritize emails, Screen calls, Prioritize calls, Screen requests, Prioritize requests, Handle confidential information, Coordinate special projects, Assist with event planning, Maintain organized records, Maintain organized files, Maintain organized documentation, Collaborate across departments", "teamCollaboration" : "Collaborate across departments", "domainKnowledge" : "Mission critical facilities; Data center engineering", "domainList" : [ "mission-critical-facilities", "data-center-engineering" ], "domainSpecificKnowledge" : [ "Mission critical facilities", "Data center engineering" ], "toolProficiency" : [ "Microsoft Office Suite", "Google Workspace" ], "communicationSkills" : "Written communication; Verbal communication", "qualificationsBasic" : "3+ years executive administrative support, Exceptional organizational skills, Exceptional time-management skills, Written communication abilities, Verbal communication abilities, Manage multiple priorities, Maintain attention to detail, Demonstrated professionalism, Demonstrated discretion, Demonstrated sound judgment", "qualificationsPreferred" : "Associate's degree preferred, Bachelor's degree preferred, Experience supporting C-suite executives, Project coordination experience, Office management experience, Calendar management experience, Travel coordination experience, Expense reporting experience, Problem-solving abilities, Decision-making abilities", "remoteFriendly" : true, "workSiteFlexibility" : "Hybrid", "rawDescription" : "Engineering data centers with precision and expertise. At Strategic Mission Critical, we are more than just engineers; we are experts focusing solely on mission critical facilities. Our seasoned leadership team brings together decades of experience, equipping data center providers worldwide with robust, reliable solutions that keep pace with the evolving digital landscape. As demand for high-performance infrastructure accelerates - fueled by AI and the expanding digital landscape - SMC continues to lead through technical rigor and operational excellence. We’re seeking leaders who think beyond projects to improve the way we deliver them: individuals who elevate people, process, and performance across the firm. We are seeking a highly organized, proactive, and professional Executive Administrative Assistant to provide comprehensive support to senior leadership. The ideal candidate is a skilled communicator who thrives in a fast-paced environment, anticipates needs, manages competing priorities, and maintains the highest level of confidentiality. Key Responsibilities Manage complex calendars, scheduling meetings, appointments, and travel arrangements. Coordinate internal and external communications on behalf of executives. Prepare reports, presentations, correspondence, and meeting materials. Organize and support executive meetings, including agendas, minutes, and follow-up actions. Screen and prioritize emails, calls, and requests. Handle confidential information with discretion and professionalism. Coordinate special projects and assist with event planning as needed. Maintain organized records, files, and documentation. Collaborate across departments to ensure smooth communication and execution of priorities. Qualifications 3+ years of executive administrative support experience, preferably supporting senior leaders. Exceptional organizational and time-management skills. Strong written and verbal communication abilities. Proficiency with Microsoft Office Suite and/or Google Workspace. Ability to manage multiple priorities while maintaining attention to detail. Demonstrated professionalism, discretion, and sound judgment. Associate’s or Bachelor’s degree preferred. Preferred Skills Experience supporting C-suite executives. Project coordination or office management experience. Experience with calendar management, travel coordination, and expense reporting. Strong problem-solving and decision-making abilities. What We Offer Base Compensation: $80,000 - $115,000 Annually Actual compensation is subject to variation due to factors such as education, experience, skills and/or location SMC offers a competitive benefits package, with a 36-hour standard work week, hybrid working arrangement, 13 paid holidays, 100% coverage of medical, health, and dental insurance premiums for our full-time employees, and reimbursement of professional licensing costs. Spouse and family insurance premiums are subsidized by SMC. All full-time employees are additionally eligible for employer-sponsored life and long-term disability insurance as well as participation in our 401(k) plan, with annual safe harbor contribution. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.", "summaryDescription" : "Executive Administrative Assistant at Strategic Mission Critical. Skills: Executive support. Manage complex calendars. 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What matters most is why. Griffith was created to be a different type of university. You’ll find we’re about leading research, academic excellence, and the transformative power of education. But what sets us apart is why those things matter and how you’ll achieve them. Why? Griffith brings together exceptional minds like yours from across the globe and from all walks of life. Here, we do incredible work, questioning and challenging, always in the pursuit of excellence. As aLecturer / Senior Lecturer (Professional Psychology), you will play a key role in delivering high-quality teaching, clinical supervision, and placement coordination within postgraduate psychology programs. This appointment will be made at Level B or Level C depending on the successful candidate’s skills and experience. Working closely with the Program Director, Clinic Director, academic staff, external psychologists, and students, you will contribute to an outstanding student experience while strengthening industry partnerships and supporting the professional development of future psychologists. As aLecturer / Senior Lecturer (Professional Psychology), you will: * Deliver high-quality teaching, learning and clinical supervision across postgraduate professional psychology programs. * Coordinate courses and support academic administration, including placement processes and compliance requirements. * Develop and maintain strong partnerships with external agencies and supervisors to secure quality placement opportunities. * Oversee the external placement experience for Master of Professional Psychology students, ensuring alignment with AHPRA, PsyBA and APAC requirements. * Contribute to scholarly, professional and leadership activities that enhance teaching quality, student outcomes, and the reputation of the program. This is a fixed term (until 31st December 2027), full time or part time (minimum 0.60 FTE) position primarily based at either Griffith University Gold Coast or Brisbane South (Nathan). As Griffith is a multi-site university you may be required to work across other locations. Griffith University’s sites are located on the lands of the Yugarabul, Yuggera, Jagera, Turrbal, Yugambeh and Kombumerri peoples. Salary Range The full time equivalent base salary will be Academic Level B range $117,076 - $139,031 per annum + 17% superannuation. The total FTE package will be in the range $136,979 - $162,667 per annum. The full time equivalent base salary will be Academic Level C range $143,418 - $165,374 per annum + 17% superannuation. The total FTE package will be in the range $167,799 - $193,487 per annum. ## Qualifications To be successful in this role, you will have: * Postgraduate qualifications in Psychology, with current AHPRA registration and approved supervisor status (or eligibility to obtain). * Experience teaching and/or supervising postgraduate psychology students. * Strong understanding of placement coordination and professional accreditation requirements. * Excellent stakeholder engagement skills, with the ability to build effective partnerships across academic and clinical settings. * For Level C, a strong record of scholarly contribution and leadership in higher education or professional practice. ## Additional Information Why Griffith? As a values-led organisation, at Griffith University, we've worked hard to create a dynamic and strong organisational culture. We offer: * Mix of on campus and work from home options available and a supportive work environment * Salary packaging options and corporate health discounts * Generous leave entitlements including paid parental leave and leave loading * Health Safety and Wellbeing initiatives – on campus Gym facilities How to apply At Griffith, we’re committed to providing a safe and inclusive environment for all - whoever you are and wherever you’re from. If you require any accommodations, we welcome you to let us know so we can work with you to participate fully in our recruitment experience. Griffith University values diversity, inclusion and flexibility and we encourage Aboriginal and Torres Strait Islander, and people of all backgrounds to apply. For more information please visit our [Equity, Diversity and Inclusion](https://www.griffith.edu.au/equity#:~:text=At%20Griffith%20we%20understand%20that,safe%2C%20supportive%20and%20productive%20environment) page. Our University is committed to fostering a safe, respectful and inclusive community for all. In alignment with the National Higher Education Code to Prevent and Respond to Gender-based Violence (2025), Griffith University includes a declaration as part of the recruitment journey to uphold the values and standards of our community. Griffith University also maintains a strict zero-tolerance policy against all forms of modern slavery. For more information, please refer to Griffith’s [Modern Slavery Policy](https://www.griffith.edu.au/data/assets/pdf_file/0037/1687357/Modern-Slavery-Policy.pdf). Please submit your application online and ensure it includes the following: * A covering letter outlining your suitability for the role (please refer to the qualifications above and the [position description)](https://c.smartrecruiters.com/sr-company-attachments-prod-aws-dc5/6270a42b9da2f23e08f16ddd/b0d8eaf1-8cb2-4bf4-9046-5e25d7cb7329?r=s3-eu-central-1) * Current curriculum vitae/resume including full contact details * Names and contact details of at least three professional referees (no contact will be made without your permission) Applicants must have unrestricted working rights. VISA sponsorship is not available for this position. For further information specifically about this role, Professor Allison Waters, Head of School - School of Applied Psychology at [a.waters@griffith.edu.au](mailto:a.waters@griffith.edu.au) For application and recruitment advice, please contact Maria Mahon, Talent Acquisition Partner at m.mahon@griffith.edu.au Closing date: Sunday 28th June at 11:59pm AEST. All applications must be submitted online. Please allow at least 1 – 2 weeks from the closing date to expect an application update.", "summaryDescription" : "Lecturer Level / Senior Lecturer Level C - Professional Psychology at Griffith University. Skills: Teaching, Clinical supervision, Placement coordination. Deliver high-quality teaching. Deliver high-quality learning", "postedDate" : "2026-06-16T00:34:34.000", "createdAt" : "2026-06-16T03:36:25.894", "lastUpdated" : "2026-06-16T15:07:41.573", "ingestTimestamp" : "2026-06-16T03:36:25.894", "mongoId" : "6a30a049f292fd229c10bd95", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 117076, "salaryAnnualMax" : 139031, "salaryBand" : "100k-150k", "hasSalary" : true, "allSkills" : [ "Psychology", "Clinical psychology", "Teaching", "Clinical supervision", "Placement coordination", "Academic administration", "Industry partnerships", "Professional Psychology", "AHPRA requirements", "PsyBA requirements", "APAC requirements", "Approved supervisor status" ], "skillCount" : 12, "jobCategory" : "education", "jobSubcategory" : "support", "seniorityLevel" : "Senior", "dataQualityScore" : 1.0, "_score" : 851.07983, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Education", "llmIndustryConfidence" : 0.98 }, { "id" : "6a30a049f292fd229c10bd96", "title" : "Lecturer Level / Senior Lecturer Level C - Professional Psychology", "company" : "Griffith University", "industry" : "Higher Education", "salary" : { "min" : 117076.0, "max" : 139031.0, "currency" : "USD", "frequency" : "yearly" }, "location" : "Southport, QLD, Australia", "locations" : [ "Southport", "QLD", "Australia" ], "certifications" : [ "Approved supervisor status" ], "timestamp" : "2026-06-16T13:17:03.937", "fingerprint" : "b533c7b0d9cd10b1e137c41a75dd815516ff8e6ba1802cf3c5e2783590b0744e", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/GriffithUniversity/744000132296549-lecturer-level-b-senior-lecturer-level-c-professional-psychology", "externalId" : "744000132296549", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Southport", "state" : "Queensland", "country" : "Australia", "continent" : "oc", "source" : "llm", "workMode" : "onsite", "geo" : "-27.9687807,153.4066696" } ], "locationText" : "Southport, Queensland, Australia", "employmentType" : "PART_TIME", "experienceLevel" : "not-applicable", "professionalSkills" : [ "Clinical supervision", "Placement coordination", "Academic administration", "Industry partnerships" ], "hardSkillsList" : [ "Psychology", "Clinical psychology" ], "hardSkills" : [ { "name" : "Psychology", "level" : "intermediate" }, { "name" : "Clinical psychology", "level" : "intermediate" } ], "majorSkills" : "Teaching, Clinical supervision, Placement coordination", "majorSkillsList" : [ "Teaching", "Clinical supervision", "Placement coordination" ], "coreResponsibilities" : "Deliver high-quality teaching, Deliver learning, Deliver clinical supervision, Coordinate courses, Support academic administration, Manage placement processes, Manage compliance requirements, Develop partnerships with external agencies, Develop partnerships with supervisors, Secure quality placement opportunities, Oversee external placement experience, Ensure alignment with AHPRA requirements, Ensure alignment with PsyBA requirements, Ensure alignment with APAC requirements, Contribute to scholarly activities, Contribute to professional activities, Contribute to leadership activities, Enhance teaching quality, Enhance student outcomes, Enhance program reputation", "teamCollaboration" : "Work with Program Director; Work with Clinic Director; Work with academic staff; Work with external psychologists; Work with students", "domainKnowledge" : "Professional psychology programs; AHPRA requirements; PsyBA requirements; APAC requirements", "domainList" : [ "professional-psychology-programs", "ahpra-requirements", "psyba-requirements", "apac-requirements" ], "domainSpecificKnowledge" : [ "Professional psychology programs", "AHPRA requirements", "PsyBA requirements", "APAC requirements" ], "specialRequirements" : "Work across other locations, Unrestricted working rights", "outcomesObjectives" : "Enhance teaching quality; Enhance student outcomes; Enhance program reputation", "qualificationsBasic" : "Postgraduate qualifications in Psychology, Current AHPRA registration, Approved supervisor status, Experience teaching postgraduate psychology students, Experience supervising postgraduate psychology students, Understanding of placement coordination, Understanding of professional accreditation requirements, Excellent stakeholder engagement skills, Ability to build effective partnerships", "qualificationsPreferred" : "Eligibility to obtain approved supervisor status, Record of scholarly contribution (Level C), Record of leadership in higher education (Level C), Record of leadership in professional practice (Level C)", "remoteFriendly" : false, "workSiteFlexibility" : "Flexible", "rawDescription" : "Every institution values excellence. What matters most is why. Griffith was created to be a different type of university. You’ll find we’re about leading research, academic excellence, and the transformative power of education. But what sets us apart is why those things matter and how you’ll achieve them. Why? Griffith brings together exceptional minds like yours from across the globe and from all walks of life. Here, we do incredible work, questioning and challenging, always in the pursuit of excellence. As aLecturer / Senior Lecturer (Professional Psychology), you will play a key role in delivering high-quality teaching, clinical supervision, and placement coordination within postgraduate psychology programs. This appointment will be made at Level B or Level C depending on the successful candidate’s skills and experience. Working closely with the Program Director, Clinic Director, academic staff, external psychologists, and students, you will contribute to an outstanding student experience while strengthening industry partnerships and supporting the professional development of future psychologists. As aLecturer / Senior Lecturer (Professional Psychology), you will: * Deliver high-quality teaching, learning and clinical supervision across postgraduate professional psychology programs. * Coordinate courses and support academic administration, including placement processes and compliance requirements. * Develop and maintain strong partnerships with external agencies and supervisors to secure quality placement opportunities. * Oversee the external placement experience for Master of Professional Psychology students, ensuring alignment with AHPRA, PsyBA and APAC requirements. * Contribute to scholarly, professional and leadership activities that enhance teaching quality, student outcomes, and the reputation of the program. This is a fixed term (until 31st December 2027), full time or part time (minimum 0.60 FTE) position primarily based at either Griffith University Gold Coast or Brisbane South (Nathan). As Griffith is a multi-site university you may be required to work across other locations. Griffith University’s sites are located on the lands of the Yugarabul, Yuggera, Jagera, Turrbal, Yugambeh and Kombumerri peoples. Salary Range The full time equivalent base salary will be Academic Level B range $117,076 - $139,031 per annum + 17% superannuation. The total FTE package will be in the range $136,979 - $162,667 per annum. The full time equivalent base salary will be Academic Level C range $143,418 - $165,374 per annum + 17% superannuation. The total FTE package will be in the range $167,799 - $193,487 per annum. ## Qualifications To be successful in this role, you will have: * Postgraduate qualifications in Psychology, with current AHPRA registration and approved supervisor status (or eligibility to obtain). * Experience teaching and/or supervising postgraduate psychology students. * Strong understanding of placement coordination and professional accreditation requirements. * Excellent stakeholder engagement skills, with the ability to build effective partnerships across academic and clinical settings. * For Level C, a strong record of scholarly contribution and leadership in higher education or professional practice. ## Additional Information Why Griffith? As a values-led organisation, at Griffith University, we've worked hard to create a dynamic and strong organisational culture. We offer: * Mix of on campus and work from home options available and a supportive work environment * Salary packaging options and corporate health discounts * Generous leave entitlements including paid parental leave and leave loading * Health Safety and Wellbeing initiatives – on campus Gym facilities How to apply At Griffith, we’re committed to providing a safe and inclusive environment for all - whoever you are and wherever you’re from. If you require any accommodations, we welcome you to let us know so we can work with you to participate fully in our recruitment experience. Griffith University values diversity, inclusion and flexibility and we encourage Aboriginal and Torres Strait Islander, and people of all backgrounds to apply. For more information please visit our [Equity, Diversity and Inclusion](https://www.griffith.edu.au/equity#:~:text=At%20Griffith%20we%20understand%20that,safe%2C%20supportive%20and%20productive%20environment) page. Our University is committed to fostering a safe, respectful and inclusive community for all. In alignment with the National Higher Education Code to Prevent and Respond to Gender-based Violence (2025), Griffith University includes a declaration as part of the recruitment journey to uphold the values and standards of our community. Griffith University also maintains a strict zero-tolerance policy against all forms of modern slavery. For more information, please refer to Griffith’s [Modern Slavery Policy](https://www.griffith.edu.au/data/assets/pdf_file/0037/1687357/Modern-Slavery-Policy.pdf). Please submit your application online and ensure it includes the following: * A covering letter outlining your suitability for the role (please refer to the qualifications above and the [position description)](https://c.smartrecruiters.com/sr-company-attachments-prod-aws-dc5/6270a42b9da2f23e08f16ddd/b0d8eaf1-8cb2-4bf4-9046-5e25d7cb7329?r=s3-eu-central-1) * Current curriculum vitae/resume including full contact details * Names and contact details of at least three professional referees (no contact will be made without your permission) Applicants must have unrestricted working rights. VISA sponsorship is not available for this position. For further information specifically about this role, Professor Allison Waters, Head of School - School of Applied Psychology at [a.waters@griffith.edu.au](mailto:a.waters@griffith.edu.au) For application and recruitment advice, please contact Maria Mahon, Talent Acquisition Partner at m.mahon@griffith.edu.au Closing date: Sunday 28th June at 11:59pm AEST. All applications must be submitted online. Please allow at least 1 – 2 weeks from the closing date to expect an application update.", "summaryDescription" : "Lecturer Level / Senior Lecturer Level C - Professional Psychology at Griffith University. Skills: Teaching, Clinical supervision, Placement coordination. Deliver high-quality teaching. Deliver learning", "postedDate" : "2026-06-15T23:18:22.000", "createdAt" : "2026-06-16T03:36:53.303", "lastUpdated" : "2026-06-16T13:17:03.937", "ingestTimestamp" : "2026-06-16T03:36:53.303", "mongoId" : "6a30a049f292fd229c10bd96", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 117076, "salaryAnnualMax" : 139031, "salaryBand" : "100k-150k", "hasSalary" : true, "allSkills" : [ "Psychology", "Clinical psychology", "Teaching", "Clinical supervision", "Placement coordination", "Academic administration", "Industry partnerships", "Professional psychology programs", "AHPRA requirements", "PsyBA requirements", "APAC requirements", "Approved supervisor status" ], "skillCount" : 12, "jobCategory" : "education", "jobSubcategory" : "support", "seniorityLevel" : "Senior", "dataQualityScore" : 1.0, "_score" : 850.8417, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Education", "llmIndustryConfidence" : 0.98 }, { "id" : "6a309199f292fd229c0bf68f", "title" : "Lecturer Level / Senior Lecturer Level C - Professional Psychology", "company" : "Griffith University", "industry" : "Higher Education", "salary" : { "min" : 117076.0, "max" : 139031.0, "currency" : "USD", "frequency" : "yearly" }, "location" : "Southport, QLD, Australia", "locations" : [ "Southport", "QLD", "Australia" ], "certifications" : [ "Approved supervisor status" ], "timestamp" : "2026-06-16T12:56:35.284", "fingerprint" : "d593b58ffe6ff1750a8d8b47c8da07fb00469555e1d4bd9596d55d83d185d268", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/GriffithUniversity/744000132296549-lecturer-level-b-senior-lecturer-level-c-professional-psychology", "externalId" : "744000132296549", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Southport", "state" : "Queensland", "country" : "Australia", "continent" : "oc", "source" : "llm", "workMode" : "onsite", "geo" : "-27.9687807,153.4066696" } ], "locationText" : "Southport, Queensland, Australia", "employmentType" : "PART_TIME", "experienceLevel" : "not-applicable", "professionalSkills" : [ "Clinical supervision", "Placement coordination", "Academic administration", "Industry partnerships", "Professional development" ], "hardSkillsList" : [ "Teaching", "Clinical supervision", "Placement coordination", "Accreditation requirements" ], "hardSkills" : [ { "name" : "Teaching", "level" : "intermediate" }, { "name" : "Clinical supervision", "level" : "intermediate" }, { "name" : "Placement coordination", "level" : "intermediate" }, { "name" : "Accreditation requirements", "level" : "intermediate" } ], "majorSkills" : "Professional Psychology, Teaching, Clinical supervision", "majorSkillsList" : [ "Professional Psychology", "Teaching", "Clinical supervision" ], "coreResponsibilities" : "Deliver high-quality teaching, Deliver learning, Deliver clinical supervision, Coordinate courses, Support academic administration, Manage placement processes, Manage compliance requirements, Develop partnerships with external agencies, Develop partnerships with supervisors, Secure quality placement opportunities, Oversee external placement experience, Ensure alignment with AHPRA requirements, Ensure alignment with PsyBA requirements, Ensure alignment with APAC requirements, Contribute to scholarly activities, Contribute to professional activities, Contribute to leadership activities, Enhance teaching quality, Enhance student outcomes, Enhance program reputation", "teamCollaboration" : "Working with Program Director; Working with Clinic Director; Working with academic staff; Working with external psychologists; Working with students", "domainKnowledge" : "Professional Psychology; AHPRA requirements; PsyBA requirements; APAC requirements", "domainList" : [ "professional-psychology", "ahpra-requirements", "psyba-requirements", "apac-requirements" ], "domainSpecificKnowledge" : [ "Professional Psychology", "AHPRA requirements", "PsyBA requirements", "APAC requirements" ], "specialRequirements" : "Working across other locations", "outcomesObjectives" : "Enhance teaching quality; Enhance student outcomes; Enhance program reputation", "qualificationsBasic" : "Postgraduate qualifications in Psychology, Current AHPRA registration, Approved supervisor status, Experience teaching postgraduate psychology students, Experience supervising postgraduate psychology students, Understanding of placement coordination, Understanding of professional accreditation requirements, Excellent stakeholder engagement skills, Ability to build effective partnerships", "qualificationsPreferred" : "Eligibility to obtain approved supervisor status, Record of scholarly contribution (Level C), Record of leadership in higher education (Level C), Record of leadership in professional practice (Level C)", "remoteFriendly" : false, "workSiteFlexibility" : "Flexible", "rawDescription" : "Every institution values excellence. What matters most is why. Griffith was created to be a different type of university. You’ll find we’re about leading research, academic excellence, and the transformative power of education. But what sets us apart is why those things matter and how you’ll achieve them. Why? Griffith brings together exceptional minds like yours from across the globe and from all walks of life. Here, we do incredible work, questioning and challenging, always in the pursuit of excellence. As aLecturer / Senior Lecturer (Professional Psychology), you will play a key role in delivering high-quality teaching, clinical supervision, and placement coordination within postgraduate psychology programs. This appointment will be made at Level B or Level C depending on the successful candidate’s skills and experience. Working closely with the Program Director, Clinic Director, academic staff, external psychologists, and students, you will contribute to an outstanding student experience while strengthening industry partnerships and supporting the professional development of future psychologists. As aLecturer / Senior Lecturer (Professional Psychology), you will: * Deliver high-quality teaching, learning and clinical supervision across postgraduate professional psychology programs. * Coordinate courses and support academic administration, including placement processes and compliance requirements. * Develop and maintain strong partnerships with external agencies and supervisors to secure quality placement opportunities. * Oversee the external placement experience for Master of Professional Psychology students, ensuring alignment with AHPRA, PsyBA and APAC requirements. * Contribute to scholarly, professional and leadership activities that enhance teaching quality, student outcomes, and the reputation of the program. This is a fixed term (until 31st December 2027), full time or part time (minimum 0.60 FTE) position primarily based at either Griffith University Gold Coast or Brisbane South (Nathan). As Griffith is a multi-site university you may be required to work across other locations. Griffith University’s sites are located on the lands of the Yugarabul, Yuggera, Jagera, Turrbal, Yugambeh and Kombumerri peoples. Salary Range The full time equivalent base salary will be Academic Level B range $117,076 - $139,031 per annum + 17% superannuation. The total FTE package will be in the range $136,979 - $162,667 per annum. The full time equivalent base salary will be Academic Level C range $143,418 - $165,374 per annum + 17% superannuation. The total FTE package will be in the range $167,799 - $193,487 per annum. ## Qualifications To be successful in this role, you will have: * Postgraduate qualifications in Psychology, with current AHPRA registration and approved supervisor status (or eligibility to obtain). * Experience teaching and/or supervising postgraduate psychology students. * Strong understanding of placement coordination and professional accreditation requirements. * Excellent stakeholder engagement skills, with the ability to build effective partnerships across academic and clinical settings. * For Level C, a strong record of scholarly contribution and leadership in higher education or professional practice. ## Additional Information Why Griffith? As a values-led organisation, at Griffith University, we've worked hard to create a dynamic and strong organisational culture. We offer: * Mix of on campus and work from home options available and a supportive work environment * Salary packaging options and corporate health discounts * Generous leave entitlements including paid parental leave and leave loading * Health Safety and Wellbeing initiatives – on campus Gym facilities How to apply At Griffith, we’re committed to providing a safe and inclusive environment for all - whoever you are and wherever you’re from. If you require any accommodations, we welcome you to let us know so we can work with you to participate fully in our recruitment experience. Griffith University values diversity, inclusion and flexibility and we encourage Aboriginal and Torres Strait Islander, and people of all backgrounds to apply. For more information please visit our [Equity, Diversity and Inclusion](https://www.griffith.edu.au/equity#:~:text=At%20Griffith%20we%20understand%20that,safe%2C%20supportive%20and%20productive%20environment) page. Our University is committed to fostering a safe, respectful and inclusive community for all. In alignment with the National Higher Education Code to Prevent and Respond to Gender-based Violence (2025), Griffith University includes a declaration as part of the recruitment journey to uphold the values and standards of our community. Griffith University also maintains a strict zero-tolerance policy against all forms of modern slavery. For more information, please refer to Griffith’s [Modern Slavery Policy](https://www.griffith.edu.au/data/assets/pdf_file/0037/1687357/Modern-Slavery-Policy.pdf). Please submit your application online and ensure it includes the following: * A covering letter outlining your suitability for the role (please refer to the qualifications above and the [position description)](https://c.smartrecruiters.com/sr-company-attachments-prod-aws-dc5/6270a42b9da2f23e08f16ddd/b0d8eaf1-8cb2-4bf4-9046-5e25d7cb7329?r=s3-eu-central-1) * Current curriculum vitae/resume including full contact details * Names and contact details of at least three professional referees (no contact will be made without your permission) Applicants must have unrestricted working rights. VISA sponsorship is not available for this position. For further information specifically about this role, Professor Allison Waters, Head of School - School of Applied Psychology at [a.waters@griffith.edu.au](mailto:a.waters@griffith.edu.au) For application and recruitment advice, please contact Maria Mahon, Talent Acquisition Partner at m.mahon@griffith.edu.au Closing date: Sunday 28th June at 11:59pm AEST. All applications must be submitted online. Please allow at least 1 – 2 weeks from the closing date to expect an application update.", "summaryDescription" : "Lecturer Level / Senior Lecturer Level C - Professional Psychology at Griffith University. Skills: Professional Psychology, Teaching, Clinical supervision. Deliver high-quality teaching. Deliver learning", "postedDate" : "2026-06-15T23:18:22.000", "createdAt" : "2026-06-16T03:32:54.897", "lastUpdated" : "2026-06-16T12:56:35.284", "ingestTimestamp" : "2026-06-16T03:32:54.897", "mongoId" : "6a309199f292fd229c0bf68f", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 117076, "salaryAnnualMax" : 139031, "salaryBand" : "100k-150k", "hasSalary" : true, "allSkills" : [ "Teaching", "Clinical supervision", "Placement coordination", "Accreditation requirements", "Professional Psychology", "Academic administration", "Industry partnerships", "Professional development", "AHPRA requirements", "PsyBA requirements", "APAC requirements", "Approved supervisor status" ], "skillCount" : 12, "jobCategory" : "education", "jobSubcategory" : "support", "seniorityLevel" : "Senior", "dataQualityScore" : 1.0, "_score" : 850.8417, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Education", "llmIndustryConfidence" : 0.98 }, { "id" : "6a2c7bea74d8ee00a094b9a6", "title" : "Executive Assistant - General & Administration", "company" : "StepStone Group", "industry" : "Consulting", "salary" : { "min" : 72000.0, "max" : 87000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Baltimore, MD", "locations" : [ "Baltimore", "MD" ], "timestamp" : "2026-06-15T05:10:45.615", "fingerprint" : "0141ea426231ee81b54316649a4898e6fa38d3e7da901ef06347f2c4858bbe7f", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://www.stepstonegroup.com/current-opportunities/?gh_jid=7993053", "externalId" : "7993053", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Baltimore", "state" : "Maryland", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "39.2908816,-76.6107590" } ], "locationText" : "Baltimore, Maryland, United States", "technicalSkills" : "Microsoft Office Suite, Word, Excel, PowerPoint, Outlook", "professionalSkills" : [ "Time management", "Calendar management", "Communication", "Relationship building", "Prioritization", "Problem solving" ], "hardSkillsList" : [ "Expense reporting", "Travel logistics", "Meeting coordination", "Document editing", "Call screening" ], "softSkillsList" : [ "Discretion", "Adaptability", "Flexibility", "Responsiveness" ], "hardSkills" : [ { "name" : "Expense reporting", "level" : "intermediate" }, { "name" : "Travel logistics", "level" : "intermediate" }, { "name" : "Meeting coordination", "level" : "intermediate" }, { "name" : "Document editing", "level" : "intermediate" }, { "name" : "Call screening", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Discretion" }, { "name" : "Adaptability" }, { "name" : "Flexibility" }, { "name" : "Responsiveness" } ], "majorSkills" : "Executive support, Administrative support, Calendar management, Travel planning", "majorSkillsList" : [ "Executive support", "Administrative support", "Calendar management", "Travel planning" ], "coreResponsibilities" : "Monitor calendar, Handle high volume calls, Manage emails, Compose correspondence, Proofread documents, Edit documents, Finalize documents, Screen calls, Handle inquiries, Track meetings, Follow up on meetings, Review mail, Summarize content, Process replies, Plan team meetings, Coordinate team meetings, Handle travel logistics, Prepare itineraries, Prepare agendas, Prepare directions, Prepare backup materials, Prepare expense reports, Monitor executive calendars, Anticipate calendar problems, Schedule meetings, Coordinate executive events, Inform attendees, Reserve meeting space, Ensure equipment availability, Coordinate hospitality services, Assist with off-site meetings, Liaise with clients, Liaise with investors, Liaise with guests, Liaise with personnel, Uphold confidences, Assist executives, Provide phone coverage, Assist guests, Make reservations", "teamCollaboration" : "Assist General Administrative team; Support colleagues; Support the Firm; Assist additional executives; Assist guests", "domainKnowledge" : "Private markets; Investment solutions; StepStone Group policies", "domainList" : [ "private-markets", "investment-solutions", "stepstone-group-policies" ], "domainSpecificKnowledge" : [ "Private markets", "Investment solutions", "StepStone Group policies" ], "toolProficiency" : [ "Microsoft Word", "Microsoft Excel", "Microsoft PowerPoint", "Microsoft Outlook" ], "communicationSkills" : "Written communication; Verbal communication", "documentationSkills" : "Document editing", "problemSolvingSkills" : "Problem solving", "qualificationsBasic" : "Three years administrative support, Financial institution experience", "qualificationsPreferred" : "College degree preferred", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "We are global private markets specialists delivering tailored investment solutions, advisory services, and impactful, data driven insights to the world’s investors. Leveraging the power of our platform and our peerless intelligence across sectors, strategies, and geographies, we help identify the advantages and the answers our clients need to succeed. POSITION OVERVIEW The Executive Assistant of StepStone Group will provide high-level administrative support to executives. To be successful in this role, the Executive Assistant will need to work proactively and with minimal guidance, displaying excellent time-management and communication skills, while understanding the needs and characteristics of the people with whom they work. Though the Executive Assistant will primarily work with appointed Partners or Managing Directors, they will also be required to assist the General Administrative team and Manager from time to time, on an as needed basis. ESSENTIAL JOB FUNCTIONS: Monitor heavy and fluctuating calendar, high volume of calls, e-mails, and flow of communication. Compose, draft, proof, edit, and finalize correspondence including e-mail and other documents. Screen all calls for executive and handle all inquiries within capacity. Track Executives' meetings, as well as necessary follow ups Review incoming mail and/or email, prioritize and summarize content, and process replies on own initiative or from executive's notes and directives. Plan and coordinate monthly and weekly team meetings as requested. Familiarity with StepStone Groups policies as outlined in the handbook and on-line, including but not limited to, travel, personal stock, IT, and record retention. Handle planning logistics for complex domestic and international trips using the Firm's contracted travel agency; provide detailed itineraries, agendas, directions, and backup materials. Prepare expense reports in timely manner ensuring accuracy and submit in accordance with Firm policy. Monitor executive's calendars and anticipate where problems might arise regarding calendar, meeting preparation, needs of executives involved, requests for meetings and telephone calls; communicate potential and/or confirmed changes to involved parties immediately. Schedule and coordinate complex meetings and executive events requiring detailed logistics handling and problem solving, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available, coordinate hospitality services as needed; assist with various StepStone Group off-site meetings as requested in an upbeat and professional manner. Liaise with clients, investors, guests, and all StepStone Group personnel in professional and courteous manner adhering to StepStone Groups culture and values statements. Act in discreet and professional manner with others; sensitivity to the confidential nature of the Firm's business and consistently uphold such confidences and use this information only in the course of performing your job for StepStone Group. Act as a team player, including taking on additional tasks to support colleagues and the Firm and offering to help before being asked; give credit where credit is due. Contribute your talents and efforts to a productive, pleasant, and safe working environment. Assist and provide phone coverage for additional executives when necessary. Assist StepStone Group guests with general office support and reservations (travel, dinner, and local transportation, etc.). EDUCATION AND/OR WORK EXPERIENCE REQUIREMENTS: A minimum of three years' experience providing administrative support in a financial institution College degree preferred REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES: Ability to manage highly sensitive, confidential information with complete discretion. Demonstrates sound judgment; skilled in developing and maintaining professional relationships that reflect positively on StepStone Group. Ability to manage a high volume of work and prioritize tasks/projects based on urgency. Strong focus on attention to detail, accuracy, and thoroughness. Excellent verbal and written communication skills; able to present ideas clearly and facilitate open, multi-directional information flow. Effective team player who can collaborate or make independent decisions as needed. Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); capable of quickly and accurately producing/editing spreadsheets and presentations. Ability to perform routine office tasks such as opening mail, printing, collating, photocopying, faxing, and mailing. OTHER ATTRIBUTES: Demonstrates a sense of urgency and adaptability. Thrives in a fast-paced, dynamic environment; flexible and responsive to change. Self-motivated; proactively identifies areas for improvement and suggests creative solutions to streamline workflows. Demonstrates behaviors and work ethic that reflect the Firm’s core values and principles. Salary Range: $72,000 - $87,000 The salary range is an estimate of pay for this position. Actual pay may vary depending on job-related factors that can include location, education, skill, and experience. The salary range does not include any benefits or other forms of possible compensation that may be available to employees. #LI-Hybrid At StepStone, we believe that our people are our most important asset and crucial to our success. We are an Equal Opportunity Employer that strives to create an environment that empowers our employees and allows them to be heard, regardless of title or tenure. Our organizational community features multiple Employment Resource Groups as well as mentorship programs to enhance the employee experience for all. As an Equal Opportunity Employer, StepStone does not discriminate on the basis of race, creed, color, religion, sex, national origin, citizenship status, age, disability, marital status, sexual orientation, gender identity, gender expression, genetic information or any other characteristic protected by law. Candidates must be at least 18 years old to apply. Developing People at StepStone", "summaryDescription" : "Executive Assistant - General & Administration at StepStone Group. Skills: Executive support, Administrative support, Calendar management, Travel planning. Monitor calendar. Handle high volume calls", "postedDate" : "2026-06-14T08:36:18.690", "createdAt" : "2026-06-14T08:36:18.690", "lastUpdated" : "2026-06-15T05:10:45.615", "ingestTimestamp" : "2026-06-14T08:36:18.690", "mongoId" : "6a2c7bea74d8ee00a094b9a6", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 72000, "salaryAnnualMax" : 87000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Expense reporting", "Travel logistics", "Meeting coordination", "Document editing", "Call screening", "Discretion", "Adaptability", "Flexibility", "Responsiveness", "Executive support", "Administrative support", "Calendar management", "Travel planning", "Time management", "Communication", "Relationship building", "Prioritization", "Problem solving", "Private markets", "Investment solutions", "StepStone Group policies", "Microsoft Word", "Microsoft Excel", "Microsoft PowerPoint", "Microsoft Outlook" ], "skillCount" : 25, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "_score" : 838.627, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Financial Services", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2ec79874d8ee00a0eaf1cb", "title" : "Temporary Executive Assistant", "company" : "David Yurman", "industry" : "Retail", "salary" : { "min" : 28.0, "max" : 30.0, "currency" : "USD", "frequency" : "yearly" }, "location" : "New York, NY", "locations" : [ "New York, NY", "United States of America" ], "timestamp" : "2026-06-16T00:44:51.381", "fingerprint" : "8fc5b51cf3034418e479eb407df038c4094fdd9fdf3766b6da70841ed6a0f41d", "source" : "workday", "language" : "en", "applyUrl" : "https://davidyurman.wd1.myworkdayjobs.com/DavidYurmanCareers/job/New-York-NY/Temporary-Executive-Assistant_R-100822", "externalId" : "R-100822", "industryFunction" : { }, "locationPoint" : "43.10535,-75.29128", "structuredLocations" : [ { "city" : "New York", "state" : "New York", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "40.7127281,-74.0060152" } ], "locationText" : "New York, New York, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 4, "experienceMaxYears" : 10, "experienceLevel" : "Senior", "professionalSkills" : [ "Administrative tasks", "Calendar management", "Expense reporting", "Drafting communications", "Travel arrangements", "Agenda planning", "Logistics planning", "Meeting follow-up", "Project completion" ], "hardSkillsList" : [ "Written communication", "Verbal communication", "Organizational skills", "Interpersonal skills", "Problem-solving", "Decision-making" ], "softSkillsList" : [ "Collaborative mindset" ], "hardSkills" : [ { "name" : "Written communication", "level" : "intermediate" }, { "name" : "Verbal communication", "level" : "intermediate" }, { "name" : "Organizational skills", "level" : "intermediate" }, { "name" : "Interpersonal skills", "level" : "intermediate" }, { "name" : "Problem-solving", "level" : "intermediate" }, { "name" : "Decision-making", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Collaborative mindset" } ], "majorSkills" : "Executive support, C-Suite support, Administrative support", "majorSkillsList" : [ "Executive support", "C-Suite support", "Administrative support" ], "coreResponsibilities" : "Manage Senior Executive calendars, Complete expense reports, Submit expenses for reimbursement, Draft communications, Arrange travel plans, Plan agendas, Coordinate Senior Executive schedule, Prioritize Senior Executive schedule, Ensure Senior Executive schedule is respected, Act as gatekeeper for Senior Executive time, Act as gateway for Senior Executive office, Communicate with Senior leadership, Communicate with team members, Communicate with others, Serve as bridge for communication, Maintain credibility, Maintain trust, Maintain support, Take notes during meetings, Communicate follow-up actions, Handle conflicting matters expeditiously, Handle matters proactively, Follow through on projects, Complete projects to success, Plan monthly departmental events, Plan department-wide meetings, Plan meetings with key team members", "teamCollaboration" : "Senior leadership; Team members; Internal stakeholders; External stakeholders", "projectManagementSkills" : [ "Project completion" ], "domainKnowledge" : "Luxury jewelry", "domainList" : [ "luxury-jewelry" ], "domainSpecificKnowledge" : [ "Luxury jewelry" ], "communicationSkills" : "Written communication; Verbal communication", "problemSolvingSkills" : "Problem-solving; Decision-making", "specialRequirements" : "Extreme discretion, Confidentiality", "outcomesObjectives" : "Ensure schedule is followed; Ensure schedule is respected; Create win-win situations; Follow through on projects; Complete projects to success", "qualificationsBasic" : "Bachelor's degree required, 4+ years executive/C-Suite support experience, Expert level skills in written and verbal communications, Outstanding organizational skills, Very interpersonal skills, Ability to build relationships, Demonstrated ability to take a proactive approach, Decision-making capability, Sense of urgency, Extreme discretion and confidentiality, Must be polished, articulate, Must possess good judgment, Ability to follow up on deliverables, Ability to multitask, Handle changes and shifting priorities", "qualificationsPreferred" : "CPG background is a plus, Luxury background is a plus", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "**About Us** David Yurman is a celebrated American jewelry company founded in New York by David Yurman, a sculptor, and his wife, Sybil, a painter and ceramicist. When the artists began collaborating, their goal was simply to make beautiful objects to wear. Led today by their son Evan, David Yurman creates timeless, yet contemporary collections for women and men defined by inspiration, innovation, consummate craftsmanship and cable – the brand’s artistic signature. David Yurman collections are available at retail stores throughout the United States, Canada, Hong Kong and France and at locations worldwide, through their exclusive authorized fine jewelry and timepiece network of retailers. **Our Values** At David Yurman, creativity, innovation and impeccable craftsmanship are at the core of everything we do. Fueled by the energy of our hometown, New York City, artistic passion informs each and every jewelry design. The Yurman family’s guiding vision continually defines and redefines what it means to be the preeminent American luxury jewelry brand. We are committed to responsible business and social practices and to the protection and advancement of human rights. We believe in partnering with others who share these values and understand their importance. _**Job Description**_ **Title** : Temporary Executive Assistant to C-Suite Level Executives **Overview** Looking for an experienced, highly organized, collaborative, and responsive Executive Assistant to support C-Suite Executives. The ideal candidate should have a minimum of 4 years of experience supporting senior level executives, in a fast-paced environment. CPG and/or luxury background is a plus. **Responsibilities** : * Completes a broad variety of administrative tasks for the Senior Executive including managing calendars, completing expense reports and submitting expenses for reimbursement, drafting communications, arranging travel plans, and agendas * Plans, coordinates, prioritizes, and ensures the Senior Executive’s schedule is followed and respected. Provides a \"gatekeeper\" and \"gateway\" role, creating win-win situations for direct access to the Senior Executive’s time and office * Communicates directly, and on behalf of the Senior Executive’s with Senior leadership, team members and others, on matters related to Senior Executive’s schedule, planning and logistics * Provides a bridge for smooth communication between the Senior Executive’s office and internal departments; demonstrating leadership to maintain credibility, trust and support * Plans agenda, takes notes, and communicates follow-up actions following meetings * Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures * Plans monthly departmental events involving the Senior Executive, including, but not limited to, department-wide meetings and meeting with key department team members **Qualifications:** * Bachelor’s degree required * 4+ years of executive/C-Suite level support experience required * Expert level of skills in written and verbal communications * Outstanding and demonstrated organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail and quality * Very strong interpersonal skills and the ability to build relationships with internal and external stakeholders * Demonstrated ability to take a proactive approach to problem-solving with decision-making capability and a sense of urgency * A true team player with a highly collaborative mindset * Extreme discretion and confidentiality are required * Must be polished, articulate, and possess good judgment * Must have the ability to follow up on deliverables, as well as multitask and handle changes and shifting priorities in a positive and constructive manner **Location** Tribeca, NY- Onsite **Estimate Pay Rate:** $28-30/hour Base pay is one component of David Yurman’s total compensation package, which may also include the following for eligible employees: access to healthcare benefits, 401(k) plan, bonus, employee discounts, Summer Fridays (corporate roles), generous paid time off, sick time, and more **Diversity, Equity & Inclusion at David Yurman** As a company founded by artists, David Yurman champions self-expression in everything we do. We are committed to fostering a culture of openness and creative collaboration within our entire community, and we cherish the diversity of our employees’ backgrounds and perspectives. We will always advocate for equity and inclusion for all. David Yurman is an Equal Employment Opportunity employer and provides equal opportunities to all employees and applicants without regard to an individual’s age, race, creed, color, religion, national origin, sex (including pregnancy, sexual orientation, gender).", "summaryDescription" : "Temporary Executive Assistant at David Yurman. Skills: Executive support, C-Suite support, Administrative support. Manage Senior Executive calendars. 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Our mission is to invigorate America with scalable, reliable, and low-cost energy. Our fully operational 5GW solar module facility in Wilmer, Texas, can manufacture more than 20,000 modules every 24 hours. By the time you finish reading this paragraph, we will have produced two solar panels that will power American homes and fuel domestic AI. We're focused on building advanced American manufacturing and we're passionate about engineering a better future filled with abundant energy. The Role T1 Energy is looking to hire an Executive Administrator to support our CFO, CAO and broader Finance and Accounting team. This is a role for someone who understands the rhythm of a finance organization, the close cycles, the board prep, the audit timelines, and knows how to keep a senior leader and their team operating at full capacity without missing a beat. We're a company that is growing fast, which means our finance team is doing serious work in a high-pressure environment. If you've supported a CFO, CAO, or finance team through hypergrowth, an IPO, a fundraise, or rapid scaling, you already know what it takes. If numbers don't scare you and you're energized by complex, fast-moving organizations, you'll hit the ground running here. What You'll Do - Provide high-level executive support to the CFO and CAO, including calendar management, travel coordination, and preparation of meeting materials. - Support the broader Finance and Accounting tram with scheduling, document management, and day-to-day administrative needs. - Track key finance team deadlines including reporting cycles, audits, and regulatory filings, flagging conflicts or risks proactively. - Manage sensitive and confidential financial information with discretion and professionalism. - Assist with expense reporting, budget tracking and invoice coordination across the team. - Liaise with internal departments and financial partners. - Organize and maintain financial documentation, contracts, and records, in a clean, accessible way. - Anticipate needs, remove friction, and keep the team focused on the work that matters most. Who You Are - Fluent in the language of finance; you understand how finance teams operate and what keeps CFOs up at night. - Experienced supporting executives or teams in a hypergrowth, startup, or high-stakes financial environment. - Exceptionally discreet; you handle sensitive information with the utmost confidentiality as a matter of course. - Highly organized with the ability to manage competing priorities across a busy team and a demanding executive calendar. - A polished communicator who can represent the CFO and finance team professionally with internal and external stakeholders. - Detail-oriented and accurate — in finance, the details are everything. Qualifications - 3+ years of executive or administrative support experience, ideally supporting a CFO, finance leadership, or a finance and accounting team. - Background or coursework in finance, accounting, or business is a strong plus. - Experience in a hypergrowth, venture-backed, or publicly traded company environment is highly valued. - Proficiency with productivity and scheduling tools (Google Workspace, Microsoft Office, etc.). - Familiarity with financial tools and platforms (e.g., NetSuite, Concur, Carta, or similar) is a plus. - Strong written and verbal communication skills. - Demonstrated ability to handle confidential and sensitive information with discretion. - Ability to stay organized and composed in a fast-moving, high-volume environment. The T1 Way We move fast, expect accountability, and treat people with respect. We also have a no-jerks policy: we don't tolerate big egos, bad behavior or \"that's not my job attitude\". Be sharp, be honest, be human. 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Austin:1411 Brazos (320TX-4000)
1411 Brazos St
Austin, 78701

" ], "timestamp" : "2026-06-15T22:31:58.439", "fingerprint" : "ba64779ca7fae56826828f4f60f525a3b71ebc5386b36ebbe5c7048c22db3a3e", "source" : "taleo", "language" : "en", "applyUrl" : "https://aa270.taleo.net/careersection/ex/jobdetail.ftl?job=33962", "externalId" : "33962", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Austin", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "30.2711286,-97.7436995" } ], "locationText" : "Austin, Texas, United States", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "Senior", "technicalSkills" : "Microsoft Office Suite, Word, PowerPoint, Excel, Outlook, Teams", "professionalSkills" : [ "Organizational skills", "Administrative operations", "Program operations", "Support services", "Business management", "Clerical administration", "Policy interpretation", "Record management", "Travel arrangements", "Human resource activities", "Distribution procedures", "Tracking procedures", "Administrative procedures", "Filing systems" ], "hardSkillsList" : [ "Administrative assistance", "Technical assistance", "Schedule management", "Meeting coordination", "Purchase requisitions", "Confidential communications", "Document verification", "Report maintenance", "Form processing", "Personnel file auditing", "Correspondence editing", "Business form adherence" ], "hardSkills" : [ { "name" : "Administrative assistance", "level" : "intermediate" }, { "name" : "Technical assistance", "level" : "intermediate" }, { "name" : "Schedule management", "level" : "intermediate" }, { "name" : "Meeting coordination", "level" : "intermediate" }, { "name" : "Purchase requisitions", "level" : "intermediate" }, { "name" : "Confidential communications", "level" : "intermediate" }, { "name" : "Document verification", "level" : "intermediate" }, { "name" : "Report maintenance", "level" : "intermediate" }, { "name" : "Form processing", "level" : "intermediate" }, { "name" : "Personnel file auditing", "level" : "intermediate" }, { "name" : "Correspondence editing", "level" : "intermediate" }, { "name" : "Business form adherence", "level" : "intermediate" } ], "majorSkills" : "Executive assistance, Administrative support, Schedule management, Confidentiality", "majorSkillsList" : [ "Executive assistance", "Administrative support", "Schedule management", "Confidentiality" ], "coreResponsibilities" : "Provide administrative assistance to Division Director, Provide technical assistance to Division Director, Manage Division Director's schedule, Assist with three department directors' schedules, Coordinate meetings and calls, Send calendar appointment invitations, Block out time slots for projects, Enter purchase requisitions for supplies, Enter purchase requisitions for training, Enter purchase requisitions for other items, Handle confidential communications, Prepare confidential information, Verify confidential documents, Process confidential reports, Maintain confidential forms, Manage records of time for direct reports, Manage records of leave for direct reports, Approve timesheets, Prepare travel arrangements, Complete travel request forms, Complete travel reimbursement forms, Adhere to travel requirements, Review Division Director's e-mail, Receive telephone calls for Division Director, Respond to inquiries regarding program processes, Respond to inquiries regarding program requirements, Assist with human resource activities, Track human resource deadlines, Calendar human resource reminders, Organize division-level personnel files, Audit division-level personnel files, Maintain confidentiality of personnel files, Develop distribution procedures, Develop tracking procedures, Ensure deadlines are met for assignments, Ensure deadlines are met for projects, Ensure deadlines are met for action plans, Ensure deadlines are met for legislative inquiries, Coordinate work between departments, Coordinate work between management, Develop administrative procedures, Oversee administrative procedures, Organize divisional digital filing systems, Organize divisional paper filing systems, Maintain divisional digital filing systems, Maintain divisional paper filing systems, Monitor office supply levels, Review correspondence, Edit documents, Perform other duties as assigned", "teamCollaboration" : "Coordinate work between departments; 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Analyze work problems; Interpret complex policies; Make decisions quickly; Critical thinking", "specialRequirements" : "Up to 20% travel within Texas, Must be a Texas resident, Willing to relocate to Texas, Requires sponsorship for employment visa", "qualificationsBasic" : "Six years full-time experience in responsible position, Thorough knowledge of agency programs, Thorough knowledge of business management practices, Thorough knowledge of clerical administration, Experience organizing support services, Experience coordinating program operations, Experience analyzing work problems, Experience interpreting complex policies", "qualificationsPreferred" : "Relevant academic credits applied toward experience", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "WHO WE ARE: Texas Workforce Commission connects people with careers across the state. While we are based in Austin on the north lawn of the Texas State Capitol, we have offices statewide. We're a Family Friendly Certified Workplace with competitive salaries, extensive opportunities for training and development, and fantastic benefits. This position is located at 1411 Brazos Street, Austin, Texas in the UI and Regulation Division. TWC is not considering applications from individuals who require sponsorship for an employment visa, including those currently on student or postgraduate visas. You must be a Texas resident to work for the Texas Workforce Commission or willing to relocate to Texas. WHO YOU ARE: The Unemployment Insurance (UI) department is looking for an Executive Assistant II. The ideal candidate will have good organizational skills, strong attention to detail and the ability to handle multiple priorities while meeting strict deadlines. WHAT YOU WILL DO: This posting is for an Executive Assistant II, which performs advanced (senior-level) professional assistance work for an executive. Work involves overseeing high-level administrative operations of a division. May supervise the work of others. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment. YOU WILL BE TRUSTED TO: -Provide highly responsible administrative and technical assistance to the Division Director (DD). - Manage the DD's schedule and assist with three department directors’ schedules, including coordinating with other assistants to schedule meetings/calls, sending calendar appointment invitations, and blocking out time slots for projects/tasks. -Enter purchase requisitions as needed for supplies, training, and other items for the DD’s office. -Handle, prepare, verify, process and maintain confidential communications, information, documents, reports and forms. -Manage records of time and leave for the DD’s direct reports, and under delegation, approve timesheets. -Prepare the DD’s travel arrangements, complete request and reimbursement forms, and strictly adhere to travel requirements. -Review the DD's e-mail, receive telephone calls for the DD, and take appropriate action on the DD's behalf, including responding to inquiries regarding program processes and requirements. -Assist with human resource activities, including tracking deadlines and calendaring reminders, organizing and auditing division-level personnel files, and maintaining confidentiality. -Develop and maintain distribution and tracking procedures for the division on agency-wide assignments, special projects, action plans, and legislative inquiries to ensure that deadlines are met. -Coordinate work between departments and management. -Develop and oversee administrative procedures. -Organize and maintain divisional digital and paper administrative filing systems. -Monitor DD’s office supply levels. -Review and edit correspondence/documents with proper business form. -Perform other duties as assigned. YOU QUALIFY WITH: -Six years of full-time experience in a responsible position which provided thorough knowledge of agency programs and services; business management practices, clerical administration, and procedures; or experience in organizing and coordinating support services or program operations which included analyzing work problems and interpreting complex policies and procedures. -Relevant academic credits may be applied toward experience qualifications for this position. YOU ARE A GREAT FIT WITH: -Strong organizational, planning, and problem-solving skills in a fast-paced environment. -Proven ability to coordinate executive calendars, meetings, and conferences with attention to detail. -Proficient in the use of technology, including web application software using standard browsers and Microsoft Office Suite (Word, PowerPoint, Excel and Outlook, Teams). -Knowledge of standard business practices, applicable rules and regulations. -Ability to solve problems, make decisions quickly and communicate effectively. -A positive attitude and professional demeanor to support colleagues in achieving division goals. -Ability to work both independently and engage in a collaborative, results-oriented team environment. -Demonstrated initiative, discretion, and critical thinking in high-responsibility administrative roles. YOU GAIN: - A Family Friendly Certified Workplace. - Competitive salary: $5,239.00/month - Defined Retirement Benefit Plan - Optional 401(k) and 457 accounts - Medical Insurance - Paid time off, including time for vacation, sick and family care leave - Additional benefits for active employees can be found at https://www.ers.texas.gov/Active-Employees/Health-Benefits. Duty involves up to 20% travel within the state of Texas. VETERANS: Use your military skills to qualify for this position or other jobs! Go to www.texasskillstowork.com to translate your military work experience and training courses into civilian job terms, qualifications, and skill sets. Also, you can compare this position to military occupations (MOS) at the Texas State Auditor's Office by pasting this link into your browser: https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdf HOW TO APPLY: To be considered, please complete a State of Texas Application for Employment and apply online at www.workintexas.com or on Taleo ( Job Search ). TWC is not considering applications from individuals who require sponsorship for an employment visa, including those currently on student or postgraduate visas. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. A position utilizing this classification will be designated as security sensitive according to the Texas Labor Code, Section 301.042. United States-Texas-Austin", "summaryDescription" : "Executive Assistant II at Texas Workforce Commission. Skills: Executive assistance, Administrative support, Schedule management, Confidentiality. Provide administrative assistance to Division Director. 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support, Ensure equipment is operational, Reconcile absences in Absence Management System, Perform clerical duties", "teamCollaboration" : "Interact with top level officials; Interact with all staff", "domainKnowledge" : "School division administration", "domainList" : [ "school-division-administration" ], "domainSpecificKnowledge" : [ "School division administration" ], "toolProficiency" : [ "Microcomputer", "Word processing equipment", "Spreadsheets", "Database software" ], "communicationSkills" : "Interpersonal skills; Communication skills", "continuousLearning" : "Attendance at conferences; Professional development", "specialRequirements" : "Occasional walking, Occasional standing, Occasional sitting, Occasional bending, Occasional stooping, Occasional kneeling, Occasional crouching, Occasional crawling, Lifting/carrying items weighing less than 40 pounds, Use hands to finger, Use hands to handle, Use hands to feel objects, Use hands to feel tools, Reach with hands, Talk or hear, Close vision, Color vision, Ability to adjust focus, Occasional irregular hours, Maintain emotional control under stress", "qualificationsBasic" : "High School diploma or GED, Minimum of 5 years clerical experience, Ability to manage clerical and administrative support activities, Skills in the use of a microcomputer, Skills in word processing equipment, Skills in spreadsheets, Skills in database software programs, Rapid data entry keyboarding functions, General office skills, Ability to work well under pressure, Ability to interact with top level officials, Ability to interact with all staff", "qualificationsPreferred" : "Associate's degree, Progressive growth supporting C-level executive and Board", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Job Overview Assistant to the Deputy Superintendent will provide administrative support to the Deputy Superintendent and Board of Trustees in a manner that allows them to interact effectively with community, district staff, students and top-level officials (legislative, community, county, school). The incumbent will provide and maintain positive support on frequently sensitive, confidential, and controversial matters. Considerable judgment and tact is required of the incumbent in handling the many diverse problems that occur. Position Description Essential Duties and Responsibilities Keep Deputy Superintendent, Divisional Leadership, Superintendent and Board of Trustees informed of deadlines and pending items. Maintain calendars and schedule appointments and conferences; make necessary arrangements for meetings and conferences, including space, time, and participants; prepare replies to general requests and routine letters on varied matters of the Deputy Superintendent's and Board President's signature Handle arrangements for Deputy Superintendent as needed; including travel, appointments with local, state, federal and elected officials Maintain a high volume contact by telephone, email and in person with employees. Screen telephone callers and drop-in visitors, handle inquiries including substantive questions requiring research or technical knowledge or tactfully referring those which can be handled by other offices Review incoming mail for action of Deputy Superintendent; retrieve appropriate background information to be attached to the correspondence or other materials; note details pertinent to the Board member's, and Deputy Superintendent's calendars as needed for current and future attention Ensure follow-up on Deputy Superintendent decisions and requests and administration action items Assist with preparation of materials for Deputy Superintendent meetings. Maintain updated events calendar Organize and maintain filing systems, according to standard filing procedures, and at times according to local, state or federal guidelines; maintains a log of staff assignments Purchase supplies, maintain, and stock office supply closet, kitchens and copier Communicate with IT department for meeting support when necessary and ensure equipment is operational Reconcile absences in Absence Management System for Deputy Superintendent's office and Leadership team Supervisory Responsibilities None Qualification Requirements To perform this job successfully, an individual must be able to perform each of the above essential duties satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or abilities, required unless otherwise stated as preferred. Reasonable accommodations may be made to enable individuals with disabilities to perform the essentials functions. High School diploma or GED Associate's degree preferred Minimum of 5 years clerical experience with progressive growth supporting C-level executive and Board preferred Maintain a high level of confidentiality concerning district, personnel, customer and vendor information Strong communication, interpersonal and organizational skills Ability to manage clerical and administrative support activities of a large school division, and to guide and support activities and staff Strong skills in the use of a microcomputer and word processing equipment, spreadsheets and database software programs, and rapid data entry keyboarding functions General office skills including photocopying, faxing, scanning and filing Ability to work well under pressure with constant deadlines and frequent interruptions Ability to interact with top level officials and all staff with tact, courtesy and diplomacy Physical Requirements/Working Conditions The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in classrooms, offices, work stations and meeting rooms. The position requires occasional walking, standing, sitting, bending, stooping, kneeling, crouching, crawling, and lifting/carrying work related items weighing less than 40 pounds, such as books, papers and presentation materials. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus. Attendance at conferences and professional development is required. Work involves everyday risks and discomforts which require normal safety precautions when operating equipment or performing job duties. May work prolonged or irregular hours and must be able to maintain emotional control under stress. TEXAS", "summaryDescription" : "Assistant to the Deputy Superintendent. Skills: Administrative support, Executive support, Board support, Confidentiality. Provide administrative support. 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Austin:101 E 15th St (320-4001) (320TX-4001)
101 E 15th St
Austin, 78778-0001

" ], "timestamp" : "2026-06-16T00:09:29.889", "fingerprint" : "8dcc5d863d8a6ef3b74717d663081542b9b6047f27184d264dc193f74888a98d", "source" : "taleo", "language" : "en", "applyUrl" : "https://aa270.taleo.net/careersection/ex/jobdetail.ftl?job=34475", "externalId" : "34475", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Austin", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "30.2711286,-97.7436995" } ], "locationText" : "Austin, Texas, United States", "employmentType" : "FULL_TIME", "technicalSkills" : "Microsoft Office Suite, Word, Excel, PowerPoint, Outlook", "professionalSkills" : [ "Program management", "Business management", "Clerical administration", "Support services coordination", "Program operations coordination" ], "hardSkillsList" : [ "Scheduling meetings", "Coordinating travel", "Editing correspondence", "Editing reports", "Editing presentations", "Information gathering", "Research" ], "softSkillsList" : [ "Discretion", "Problem solver" ], "hardSkills" : [ { "name" : "Scheduling meetings", "level" : "intermediate" }, { "name" : "Coordinating travel", "level" : "intermediate" }, { "name" : "Editing correspondence", "level" : "intermediate" }, { "name" : "Editing reports", "level" : "intermediate" }, { "name" : "Editing presentations", "level" : "intermediate" }, { "name" : "Information gathering", "level" : "intermediate" }, { "name" : "Research", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Discretion" }, { "name" : "Problem solver" } ], "majorSkills" : "Executive support, Office management, Project assistance", "majorSkillsList" : [ "Executive support", "Office management", "Project assistance" ], "coreResponsibilities" : "Provide high-level administrative support, Manage office workloads, Manage day-to-day activities, Assist with strategic initiatives, Assist with special projects, Contribute to process improvement, Manage executive's calendar, Schedule meetings, Coordinate travel arrangements, Prepare correspondence, Edit correspondence, Prepare reports, Edit reports, Prepare presentations, Edit presentations, Prepare other documents, Edit other documents, Serve as primary point of contact, Assist with research, Assist with information gathering, Attend meetings, Perform other duties", "teamCollaboration" : "Internal stakeholders; External stakeholders; Communications team", "projectManagementSkills" : [ "Strategic initiatives", "Special projects" ], "domainKnowledge" : "Agency programs; Business management practices; Complex policies; Complex procedures", "domainList" : [ "agency-programs", "business-management-practices", "complex-policies", "complex-procedures" ], "domainSpecificKnowledge" : [ "Agency programs", "Business management practices", "Complex policies", "Complex procedures" ], "toolProficiency" : [ "Microsoft Office Suite", "Word", "Excel", "PowerPoint", "Outlook" ], "communicationSkills" : "Verbal communication; Written communication; Social media management; Agency messaging", "documentationSkills" : "Editing correspondence; Editing reports; Editing presentations", "continuousLearning" : "Training and development", "problemSolvingSkills" : "Analyzing work problems", "specialRequirements" : "Texas resident, Relocate to Texas", "outcomesObjectives" : "Grow into new role within 2-4 years", "qualificationsBasic" : "Two years of full-time experience in a responsible position, Thorough knowledge of agency programs, Thorough knowledge of business management practices, Thorough knowledge of clerical administration, Experience in organizing support services, Experience in coordinating support services, Experience in organizing program operations, Experience in coordinating program operations, Analyzing work problems, Interpreting complex policies and procedures", "qualificationsPreferred" : "Proven experience supporting senior-level executives, Experience with travel booking, Experience with expense reporting systems", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Special Assistant to the Executive Director (Program Specialist IV) Classification Number: 1573 Salary Group: B20 Are you an energetic and service-oriented professional with a \"no task too small\" attitude and a passion for providing exceptional support to executive leadership? Are you looking for a launchpad to a prominent role within a major state agency? The Texas Workforce Commission is seeking a highly motivated and adaptable individual to join our Executive team as a Special Assistant to the Executive Director. As Special Assistant, you will gain invaluable experience in a fast-paced and rewarding environment, with the expectation of growing into a new role within another TWC division in 2-4 years. The selected candidate will work on-site Monday - Friday, at 101 E. 15th St., Austin, TX 78778. TWC is not considering applications from individuals who require sponsorship for an employment visa, including those with H1B visas or those currently on student or postgraduate visas. You must be a Texas resident to work for the Texas Workforce Commission or willing to relocate to Texas. WHO WE ARE: TWC has a noble public service mission: we connect people with careers all over the state. While our headquarters are in Austin, we have offices statewide. We're a Family Friendly Certified Workplace with great work-life balance, competitive salaries, extensive opportunities for training and development, and fantastic benefits. This is a unique role for someone seeking a challenging position with significant growth potential. The Special Assistant will be a key part of the Executive office, providing direct support to the Executive Director. WHO YOU ARE: An ambitious and service-oriented professional who possesses a strong work ethic, unwavering integrity, and a drive to excel. You thrive in a fast-paced environment and are highly adaptable and flexible, willing to be accessible and assist in off-hours when needed. You are a self-starting, motivated, collaborative problem solver who understands the value of exceptional customer service and discretion. You see this Special Assistant role not just as a job, but as a unique stepping-stone – a launchpad to a prominent role within another division of the Texas Workforce Commission in approximately 2-4 years. WHAT YOU WILL DO: - Provide a wide variety of high-level administrative support to an executive. - Manage office workloads and the day-to-day activities of the executive office. - Assist with strategic initiatives and special projects. - Contribute to the ongoing improvement of executive office processes. YOU WILL BE TRUSTED TO: - Manage the executive's calendar, schedule meetings, and coordinate travel arrangements. - Prepare and edit correspondence, reports, presentations, and other documents with accuracy and attention to detail. - Serve as a primary point of contact for internal and external stakeholders. - Assist the executive with research and general information gathering. - Attend meetings in support of the executive as needed. - Perform other duties as assigned. YOU QUALIFY WITH: - Two years of full-time experience in a responsible position which provided thorough knowledge of agency programs and services; business management practices, clerical administration, and procedures; or experience in organizing and coordinating support services or program operations which included analyzing work problems and interpreting complex policies and procedures. - Relevant academic credits may be applied toward experience qualifications for this position. YOU ARE A GREAT FIT WITH: - Exceptional Communication: You communicate effectively, both verbally and in writing, with individuals at all levels. You are also social media savvy, capable of managing a professional presence (like drafting LinkedIn articles or handling retweets) and coordinating with the Communications team on official agency messaging. - Organized and Efficient: You have strong organizational, time management, and prioritization skills, with a proactive and solution-oriented mindset. - Discreet and Professional: You have a demonstrated ability to maintain confidentiality, exercise discretion, and handle sensitive information with the utmost professionalism. - Proactive and Adaptable: You take initiative, are comfortable working with limited supervision, and are willing to go the extra mile. Bonus Points if you have: - Proven experience supporting senior-level executives. - Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). - Experience with travel booking and expense reporting systems. YOU GAIN: - A Family Friendly Certified Workplace. - Competitive starting salary: $66,000- $72,000/annually - Defined Retirement Benefit Plan. - Optional 401(k) and 457 accounts. - Medical Insurance. - Paid time off, including time for vacation, sick and family care leave. - Additional benefits for active employees can be found at https://www.ers.texas.gov/Active-Employees/Health-Benefits. VETERANS: Use your military skills to qualify for this position or other jobs! Go to www.texasskillstowork.com to translate your military work experience and training courses into civilian job terms, qualifications, and skill sets. Also, you can compare this position to military occupations (MOS) at the Texas State Auditor's Office by pasting this link into your browser: https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_ProgramManagement.pdf. HOW TO APPLY: To be considered, please complete a State of Texas Application for Employment and apply online at www.workintexas.com or on Taleo ( Job Search ). TWC is not considering applications from individuals who require sponsorship for an employment visa, including those with H1B visas or those currently on student or postgraduate visas. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. A position utilizing this classification will be designated as security sensitive according to the Texas Labor Code, Section 301.042. United States-Texas-Austin", "summaryDescription" : "Special Assistant to the Executive Director at Texas Workforce Commission. Skills: Executive support, Office management, Project assistance. Provide high-level administrative support. Manage office workloads", "createdAt" : "2026-06-14T18:46:09.490", "lastUpdated" : "2026-06-16T00:09:29.889", "ingestTimestamp" : "2026-06-14T18:46:09.490", "mongoId" : "69ce5df99bc74574cb6719fb", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 65000, "salaryAnnualMax" : 95000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Scheduling meetings", "Coordinating travel", "Editing correspondence", "Editing reports", "Editing presentations", "Information gathering", "Research", "Discretion", "Problem solver", "Executive support", "Office management", "Project assistance", "Program management", "Business management", "Clerical administration", "Support services coordination", "Program operations coordination", "Strategic initiatives", "Special projects", "Agency programs", "Business management practices", "Complex policies", "Complex procedures", "Microsoft Office Suite", "Word", "Excel", "PowerPoint", "Outlook" ], "skillCount" : 28, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "_score" : 774.6502, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Government", "llmIndustryConfidence" : 0.95 }, { "id" : "694ae6e870f0b99d589b3ac9", "title" : "Manager Executive Administration", "company" : "SMU", "salary" : { "min" : 85000.0, "max" : 125000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Manager Executive Administration in Dallas, United States, adjusted for the education industry and manager seniority." }, "location" : "TX-Dallas", "locations" : [ "TX-Dallas" ], "timestamp" : "2026-06-16T01:52:43.375", "fingerprint" : "48105837c51fc4b19b75e2d3da146b86827f587cade443e5eb51846413723413", "source" : "taleo", "language" : "en", "applyUrl" : "https://smu.taleo.net/careersection/ex/jobdetail.ftl?job=73491", "externalId" : "73491", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Dallas", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "32.7762719,-96.7968559" } ], "locationText" : "Dallas, Texas, United States", "experienceLevel" : "Manager", "remoteFriendly" : false, "rawDescription" : "Salary Range: Salary commensurate with experience and qualifications About SMU SMU’s more than 12,000 diverse, high-achieving students come from all 50 states and over 80 countries to take advantage of the University’s small classes, meaningful research opportunities, leadership development, community service, international study and innovative programs. SMU serves approximately 7,000 undergraduates and 5,000 graduate students through eight degree-granting schools: Dedman College of Humanities and Sciences , Cox School of Business , Lyle School of Engineering , Meadows School of the Arts , Simmons School of Education and Human Development , Dedman School of Law , Perkins School of Theology and Moody School of Graduate and Advanced Studies . SMU is data driven, and its powerful supercomputing ecosystem – paired with entrepreneurial drive – creates an unrivaled environment for the University to deliver research excellence. Now in its second century of achievement, SMU is recognized for the ways it supports students, faculty and alumni as they become ethical, enterprising leaders in their professions and communities. SMU’s relationship with Dallas – the dynamic center of one of the nation’s fastest-growing regions – offers unique learning, research, social and career opportunities that provide a launch pad for global impact. SMU is nonsectarian in its teaching and committed to academic freedom and open inquiry. About the Position: This role is an on-campus, in-person position. This highly specialized position requires a self-motivated professional with a strong record of administrative experience to support the Dean of Dedman College with the day-to-day College operations, thereby ensuring seamless execution of Dedman-wide initiatives and governance processes. This includes but is not limited to handling sensitive and confidential information, such as tenure and promotion cases, maintaining a heavy calendar--including organizing travel, scheduling and managing a number of large events, organizing and managing complex records, and acting as liaison between the Dean and the SMU community and off-campus constituents and event planning. Many of these activities are exercised with considerable independent judgment. Essential Functions: Administrative Support for the Dean: Managing the Dean's calendar, including scheduling appointments (with university and outside constituents), and using independent judgment to prioritize or delegate referrals. Prepare and research documents as requested by the Dean for meetings, act as reminder for pertinent university deadlines. Perform general administrative duties for Dean (booking travel). Dean's Office Administration: Act as 1st point of contact with administration, faculty, staff, students, and outside constituents to effectively address matters of internal/external importance to the college and university. Coordinate incoming requests, correspondence, and phone calls, answering questions and/or routing inquiries as appropriate .Prepare written responses when needed. Faculty Affairs Administration: Coordinate with department chairs, faculty/staff to communicate/train aspects of the university's administrative structures and procedures (e.g., faculty hiring, promotion and tenure, 3rd year reviews, retirement agreements). Prepare, compile, and interpret a variety of reports/documents. Schedule various faculty-associated meetings. Event Planning: Organize events (academic and non-academic), including but not limited to, academic chair meetings, faculty meetings, staff meetings, etc. Said events could include procurement of catering, venue, guest relations, compile agenda and meeting documents, creation of invitations, follow-up duties after event, as well as other duties and projects. Database Maintenance and HR: Maintain records, databases and organize files to track detailed information on Dedman College faculty and staff, and run pertinent reports as requested by the Dean. Work with SMU Human Resources in hiring staff, assist with training staff, and assist with HR issues. Other Duties: Including, but not limited to, review of Dean's office budgets. Conduct 1st check on travel and purchase approvals that need Dean sign-off. Occasional evening/weekend hours may be required for events, i.e. Dedman College Commencement. Education and Experience: A Bachelor’s degree is required. A Master's degree is preferred. A minimum of five (5) years of experience providing administrative support to an executive or comparable senior role is required. Experience providing executive assistant support to academic dean in higher education is strongly preferred. Knowledge, Skills and Abilities: Candidate must demonstrate strong interpersonal, oral and written communication skills for effective interaction with multiple constituencies on and off campus (e.g. administrators, board members, faculty, staff, students and others). Must also demonstrate a strong customer service orientation. Candidate must oversee and support departmental administrative processes with flexibility, ready availability, and a willingness to problem-solve. The ability to adapt to a multi-tasking (e.g., interrupt an activity to respond to a emergent need in another area) environment is essential along with the capacity for forward-thinking and seeing projects to completion. Candidate ability to maintain confidentiality is essential. Candidate must be proficient in Microsoft Office (Word, Excel). Familiarity with PowerPoint, FileMaker Pro, Blackboard and Canvas, SharePoint, Sitecore, Adobe Acrobat, Interfolio, and Adobe Photoshop is a plus. Candidate ability to create pivot tables and perform data entry is a plus. Physical and Environmental Demands: Sit for long periods of time Bend, stand, kneel Push/pull Deadline to Apply: Priority consideration may be given to submissions received by November 5, 2025. This position is open until filled. EEO Statement SMU is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity and expression. Benefits: SMU offers staff a broad, competitive array of health and related benefit s. In addition to traditional benefits such as health, dental, and vision plans, SMU offers a wide range of wellness programs to help attract, support, and retain our employees whose work continues to make SMU an outstanding education and research institution. SMU is committed to providing an array of retirement programs that benefit and protect you and your family throughout your working years at SMU and, if you meet SMU's retirement eligibility criteria, during your retirement years after you leave SMU. The value of learning at SMU isn't just about preparing our students for the future. Employees have access to a wide variety of professional and personal development opportunities , including tuition benefits . 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Stakeholder engagements; Department working groups", "domainKnowledge" : "Identity management; Access management; Federal IT; Federal program management; Section 508 requirements; Controlled information handling; PIV; PKI; PACS/LACS", "domainList" : [ "identity-management", "access-management", "federal-it", "federal-program-management", "section-508-requirements", "controlled-information-handling", "piv", "pki", "pacs-lacs" ], "domainSpecificKnowledge" : [ "Identity management", "Access management", "Federal IT", "Federal program management", "Section 508 requirements", "Controlled information handling", "PIV", "PKI", "PACS/LACS" ], "toolProficiency" : [ "Microsoft Office", "SharePoint", "Teams" ], "communicationSkills" : "Written communication; Verbal communication; Meeting minutes; Presentations; Briefings", "documentationSkills" : "Documentation control; Prepare documentation; Format documentation; Submit documentation; Maintain documentation; Documentation accuracy; Documentation libraries", "qualificationsBasic" : "3-5 years administrative support, Support federal program management, Proficiency Microsoft Office, Proficiency SharePoint, Proficiency Teams, Written communication skills, Verbal communication skills, Manage multiple concurrent priorities, Exceptional attention to detail", "qualificationsPreferred" : "Support federal IT programs, Support identity management programs, Support security-focused programs, Familiarity federal documentation standards, Familiarity Section 508 requirements, Familiarity controlled/unclassified information, Experience supporting ICAM programs, Familiarity Department enterprise identity systems, Relevant training administrative professional services, Relevant training project coordination", "rawDescription" : "Electrosoft Services, Inc. is an award-winning company that provides comprehensive technology-based solutions and services to federal customers. While cybersecurity is our specialty, we also focus on ICAM, enterprise IT modernization, and software solutions. We always seek to delight our customers, so we retain highly qualified employees and offer them meaningful work, growth opportunities, and work-life balance. What sets us apart from all other contractors is the sense of teamwork our employees feel – and the knowledge that outstanding effort is recognized and rewarded. The camaraderie we share emanates from Lunch & Learn sessions where we explore new ideas together, fun group activities ranging from escape rooms to miniature golf, and much, much more. If we’ve described you and your dream workplace, please apply and share in the many benefits and opportunities we offer. Administrative Support Specialist Electrosoft seeks an experienced Administrative Specialist to support a U. S. Government Department for Identity Management under an Identity Access Management Technical Support Services contract. This position provides critical administrative, logistical, and operational coordination in support of multiple ICAM teams, and other identity, credential, and access management (ICAM) initiatives. The Administrative Specialist plays a vital role in ensuring effective communication, documentation control, and program continuity across ICAM program activities. Key Responsibilities Provide administrative support for departmental meetings, including scheduling, agenda preparation, meeting minutes, and action item tracking. Assist in preparing, formatting, and submitting program documentation such as reports, technical deliverables, presentations, and briefings. Support contract oversight activities including tracking deliverables, maintaining version-controlled repositories, and ensuring documentation accuracy. Coordinate logistics for Department working groups and stakeholder engagements across PIV, PKI, PACS/LACS, and ICAM program areas. Maintain and update SharePoint sites and documentation libraries in accordance with Department standards and Section 508 requirements. Assist with data collection, verification, and compilation of program metrics, reports, workflow tracking, and operational summaries. Support onboarding activities, staff coordination, task management, risk log updates, and recurring program operational needs. Ensure administrative processes comply with Department security, privacy, and controlled information-handling requirements. Required Qualifications 3–5 years of administrative support experience, preferably supporting federal IT, identity management, or security-focused programs. Experience supporting federal program management offices, technical teams, or enterprise-level initiatives. Proficiency with Microsoft Office (Word, Excel, PowerPoint), SharePoint, Teams, and other collaboration platforms. Strong written and verbal communication skills, including experience preparing polished documents and detailed meeting minutes. Ability to manage multiple concurrent priorities in a fast-paced environment with exceptional attention to detail. Familiarity with federal documentation standards, Section 508 requirements, and handling controlled/unclassified information is preferred. Preferred Qualifications Experience supporting Identity, Credential, and Access Management (ICAM) programs. Familiarity with Department enterprise identity systems such as HR Connect, PDS, TEDS, and the USAccess CMS. Relevant training or certification in administrative professional services or project coordination. Security Requirements Candidates must meet federal personnel security screening requirements, including eligibility for a Public Trust clearance, and must comply with all identity verification processes and Departmental security policies. Pay Range $70,000—$80,000 USD Electrosoft is an Equal Opportunity Employer/Veterans/Disabled", "summaryDescription" : "Administrative Support Specialist at Electrosoft. Skills: Administrative support, Operational coordination, Documentation control, Stakeholder engagement. Provide administrative support. Prepare departmental meetings", "postedDate" : "2026-06-14T08:09:23.861", "createdAt" : "2026-06-14T08:09:23.861", "lastUpdated" : "2026-06-15T13:28:49.187", "ingestTimestamp" : "2026-06-14T08:09:23.861", "mongoId" : "6a2c6afe74d8ee00a090fac4", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 70000, "salaryAnnualMax" : 80000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Documentation control", "Data collection", "Data verification", "Data compilation", "Workflow tracking", "Task management", "Risk log updates", "Administrative support", "Operational coordination", "Stakeholder engagement", "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Operational metrics", "Resource planning", "Continuous improvement", "Identity management", "Access management", "Federal IT", "Federal program management", "Section 508 requirements", "Controlled information handling", "PIV", "PKI", "PACS/LACS", "Microsoft Office", "SharePoint", "Teams" ], "skillCount" : 29, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 1.0, "_score" : 767.4162, "daysOld" : 1, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "69dde4492beec4dd3d9a335b", "title" : "Administrative Support Intern", "company" : "Texas Department of Transportation", "industry" : "Government", "salary" : { "min" : 18.0, "max" : 22.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "UST-Texas-Brownwood-Brown Co Area Engr/Maint Sec", "locations" : [ "UST-Texas-Brownwood-Brown Co Area Engr/Maint Sec", "Hourly", "Nonexempt,
Brown Co Area Engr/Maint Sec (23BROWNCO)
2160 CR 381
Brownwood, 76802

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Main Office-Greer Building (MAINOFFICE)
125 E 11TH STREET
Austin, 787012483

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Look no further! The Texas Department of Transportation (TxDOT) is on the search for an Executive Administrative Assistant working with multiple senior executives on critical business assignments vital to the overall operations of TxDOT. If you have an inordinate business acumen, a passion for engaging in fulfilling responsibilities, a professional work ethic, and the courage to excel, this is an opportunity for you. TxDOT has over 13,000 employees statewide. If this job excites you and you want to build a rewarding career, let's talk! Work Location: The Greer Bldg. 125 E. 11th St., Austin, TX 78701 The Texas Department of Transportation reserves the sole right to determine the level of position based on the applicant's work experience, education, skill level, and all other appropriate factors, and based on business needs. 54,278.00 80,000.00", "summaryDescription" : "Executive Administrative Assistant at Texas Department of Transportation. Work with multiple senior executives. Handle critical business assignments", "createdAt" : "2026-06-14T19:45:52.431", "lastUpdated" : "2026-06-15T23:04:58.473", "ingestTimestamp" : "2026-06-14T19:45:52.431", "mongoId" : "694ae71c70f0b99d589b591d", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 54278, "salaryAnnualMax" : 80000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Executive", "dataQualityScore" : 0.5555556, "_score" : 761.2844, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Government", "llmIndustryConfidence" : 0.92 }, { "id" : "68c2e41ff8b1b0376634c481", "title" : "Executive Assistant", "company" : "Amazon Development Center U. S.", "industry" : "Administrative Support, Cloud Computing", "salary" : { "min" : 66800.0, "max" : 142800.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Seattle, Washington, USA", "locations" : [ "Seattle, Washington, USA" ], "timestamp" : "2026-06-15T07:01:23.475", "fingerprint" : "0a3b65f6799f0c4ab7bd517b70dd8f5ea6d3d32cabe31658d4f264bca0354465", "source" : "amazon", "language" : "en", "applyUrl" : "https://account.amazon.com/jobs/3070711/apply", "externalId" : "348d4447-abfe-4b79-850d-01bf40b0e757", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Seattle", "state" : "Washington", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "47.6038321,-122.3300620" } ], "locationText" : "Seattle, Washington, United States", "employmentType" : "FULL_TIME", "technicalSkills" : "Microsoft Office Suite, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook", "professionalSkills" : [ "Calendar management", "Travel arrangements", "Expense reporting", "Project coordination", "Event planning", "Meeting coordination", "Information management" ], "majorSkills" : "Executive support, Administrative operations", "majorSkillsList" : [ "Executive support", "Administrative operations" ], "coreResponsibilities" : "Manage complex calendars and schedules for senior executives, Coordinate domestic and international travel arrangements, Prepare and process expense reports, Schedule and coordinate meetings and appointments, Prepare meeting agendas and take minutes, Manage and organize files and documents, Handle incoming and outgoing communications, Assist with project coordination as needed, Assist with event planning and logistics, Serve as a point of contact for internal, Maintain confidentiality of sensitive information, Perform general administrative duties", "teamCollaboration" : "Support executive team; Liaise with internal departments", "projectManagementSkills" : [ "Project coordination" ], "toolProficiency" : [ "Microsoft Office Suite", "Microsoft Outlook Calendar" ], "communicationSkills" : "Written communication; Verbal communication", "documentationSkills" : "Meeting minutes; Document organization", "problemSolvingSkills" : "Problem resolution", "qualificationsBasic" : "5+ years of experience in an Executive Assistant role, Bachelor's degree or equivalent experience, Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Experience with calendar management and travel arrangements, Experience with expense reporting", "qualificationsPreferred" : "Experience supporting senior executives, Experience in a fast-paced corporate environment, Experience with project coordination, Experience with event planning", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "As a Executive Assistant, you will be responsible for a wide range of critical activities including complex calendar management, tracking key deliverables, coordinating travel and expenses, and organizing team activities and events (such as townhalls meetings and employee engagement activities). Other responsibilities include, but are not limited to, coordinating meeting agendas, space planning, and ad hoc project coordination. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals inside and outside the company is important. In this role, you’ll have the opportunity to act as an extension of our leaders in partnership with a supportive and collaborative EA community. Working in a highly ambiguous environment, you will demonstrate initiative, complete tasks and projects quickly, and proactively take action without having to know the total picture. You will learn organizational structures and objectives of the teams you support, as well as build a strong internal network. You will apply a superior attention to detail, great organizational skills, and the ability to meet tight deadlines and juggle multiple critical requests while maintaining flexibility, a sense of humor, and most importantly, grace under pressure. Over time, you will build deep and trusting professional relationships with the leaders and their teams, which will blossom into strong partnerships that provide opportunity for special projects with increased responsibility and long-term career growth. Key job responsibilities • Expertly manage complex executive calendars across multiple time zones. • Maintain strict confidentiality regarding all calendar information and executive activities. • Demonstrate agility in reprioritizing workload based on shifting business needs. • Craft detailed, efficient domestic and international travel itineraries that optimize time and productivity. • Act as a liaison for direct reports and business stakeholders. • Conceptualize and execute a diverse range of team events, from social gatherings to large-scale staff meeting agendas, global team meetings, and off-sites. • Track and drive completion of key deliverables with a keen focus on deadlines. • Prioritize tasks with strategic acumen, balancing urgency and importance. About the team Diverse Experiences Amazon values diverse experiences. Even if you do not meet all of the preferred qualifications and skills listed in the job description, we encourage candidates to apply. If your career is just starting, hasn’t followed a traditional path, or includes alternative experiences, don’t let it stop you from applying. Why AWS Amazon Web Services (AWS) is the world’s most comprehensive and broadly adopted cloud platform. We pioneered cloud computing and never stopped innovating - that’s why customers from the most successful startups to Global 500 companies trust our robust suite of products and services to power their businesses. Inclusive Team Culture Here at AWS, it’s in our nature to learn and be curious. Our employee-led affinity groups foster a culture of inclusion that empower us to be proud of our differences. Ongoing events and learning experiences, including our Conversations on Race and Ethnicity (CORE) and AmazeCon (gender diversity) conferences, inspire us to never stop embracing our uniqueness. Mentorship and Career Growth We’re continuously raising our performance bar as we strive to become Earth’s Best Employer. That’s why you’ll find endless knowledge-sharing, mentorship and other career-advancing resources here to help you develop into a better- rounded professional. Basic Qualifications: - 5+ years of senior level leadership support experience - Experience with executive level calendar management - Experience with domestic or international travel coordination - Experience working with large global teams Preferred Qualifications: - 7+ years of senior level leadership support experience - Experience in a fast-paced, high-tech company - Experience leading process improvements - Experience designing processes to maximize efficiency Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status. Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner. Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $66,800/year in our lowest geographic market up to $142,800/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit https://www.aboutamazon.com/workplace/employee-benefits . This position will remain posted until filled. Applicants should apply via our internal or external career site.", "summaryDescription" : "Executive Assistant at Amazon Development Center U. S.. Skills: Executive support, Administrative operations. Manage complex calendars and schedules for senior executives. Coordinate domestic and international travel arrangements", "postedDate" : "2026-06-13T19:12:25.897", "createdAt" : "2026-06-13T19:12:25.897", "lastUpdated" : "2026-06-15T07:01:23.475", "ingestTimestamp" : "2026-06-13T19:12:25.897", "mongoId" : "68c2e41ff8b1b0376634c481", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "sourceUrl" : "https://account.amazon.com/jobs/3070711/apply", "salaryAnnualMin" : 66800, "salaryAnnualMax" : 142800, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Executive support", "Administrative operations", "Calendar management", "Travel arrangements", "Expense reporting", "Project coordination", "Event planning", "Meeting coordination", "Information management", "Microsoft Office Suite", "Microsoft Outlook Calendar" ], "skillCount" : 11, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Senior", "dataQualityScore" : 0.8888889, "_score" : 749.2154, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a305854f292fd229cf41588", "title" : "Administrative Project Support Specialist", "company" : "Ehvert Inc", "industry" : "Consulting", "salary" : { "min" : 360000.0, "max" : 540000.0, "currency" : "UAH", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Entry-level Administrative Project Support Specialist in Ukraine, remote, adjusted for the engineering industry." }, "location" : "Ukraine", "locations" : [ "Ukraine" ], "timestamp" : "2026-06-16T06:42:40.106", "fingerprint" : "9550e395ccd04cb56e8de0d9a1e64e632b24976246a494d724c546a74e96122b", "source" : "breezyhr", "language" : "en", "applyUrl" : "https://ehvert-engineering-inc.breezy.hr/p/c931fa0bd07b-administrative-project-support-specialist", "externalId" : "c931fa0bd07b", "industryFunction" : { }, "structuredLocations" : [ { "country" : "Ukraine", "continent" : "eu", "workMode" : "remote" } ], "locationText" : "Ukraine", "employmentType" : "FULL_TIME", "domainKnowledge" : "Mission-Critical Facilities; Data Centers", "domainList" : [ "mission-critical-facilities", "data-centers" ], "domainSpecificKnowledge" : [ "Mission-Critical Facilities", "Data Centers" ], "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "Location: Ukraine, RemoteEngagement Type: Independent Contractor Agreement for Provision of Services (Long-Term) Industry: Mission-Critical Facilities, Data Centers Ehvert Mission Critical, a business unit within Salas O’Brien, a U.S.-based engineering and professional services firm, is seeking an", "summaryDescription" : "Administrative Project Support Specialist at Ehvert Inc", "createdAt" : "2026-06-15T22:12:43.822", "lastUpdated" : "2026-06-16T06:42:40.106", "ingestTimestamp" : "2026-06-15T22:12:43.822", "mongoId" : "6a305854f292fd229cf41588", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "200k+", "hasSalary" : false, "allSkills" : [ "Mission-Critical Facilities", "Data Centers" ], "skillCount" : 2, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.7777778, "_score" : 744.9454, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Engineering", "llmIndustryConfidence" : 0.85 }, { "id" : "6a2c9b2674d8ee00a0998888", "title" : "Senior Administrative Assistant", "company" : "University of Notre Dame", "industry" : "Higher Education", "salary" : { "min" : 65000.0, "max" : 85000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Senior Administrative Assistant in Notre Dame, Indiana, adjusted for seniority and the education industry." }, "location" : "Notre Dame, IN, United States", "locations" : [ "Notre Dame", "IN", "United States" ], "timestamp" : "2026-06-15T06:38:49.723", "fingerprint" : "7645ac7330b33e06a890b3a4d4edd952892865d7fea153c87a1063a70ef3fc39", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/UniversityOfNotreDame/3743990013598336-senior-administrative-assistant-institute-for-social-concerns", "externalId" : "3743990013598336", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Notre Dame", "state" : "Indiana", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "41.7045677,-86.2382203" } ], "locationText" : "Notre Dame, Indiana, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 2, "experienceMaxYears" : 5, "experienceLevel" : "mid", "technicalSkills" : "Google Workspace, Virtual meeting platforms, Concur", "professionalSkills" : [ "Executive support", "Project management", "Event planning", "Financial administration", "Human resources administration", "Donor relations", "Legal document management" ], "hardSkillsList" : [ "Calendar management", "Meeting scheduling", "Correspondence handling", "Travel coordination", "Expense reporting", "Archive management" ], "softSkillsList" : [ "Discretion", "Judgment", "Flexibility", "Diplomacy" ], "hardSkills" : [ { "name" : "Calendar management", "level" : "intermediate" }, { "name" : "Meeting scheduling", "level" : "intermediate" }, { "name" : "Correspondence handling", "level" : "intermediate" }, { "name" : "Travel coordination", "level" : "intermediate" }, { "name" : "Expense reporting", "level" : "intermediate" }, { "name" : "Archive management", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Discretion" }, { "name" : "Judgment" }, { "name" : "Flexibility" }, { "name" : "Diplomacy" } ], "majorSkills" : "Executive support, Administrative support, Event coordination", "majorSkillsList" : [ "Executive support", "Administrative support", "Event coordination" ], "coreResponsibilities" : "Provide high-level executive support, Manage Executive Director's calendar, Schedule meetings, Handle correspondence, Coordinate travel, Confirm travel, Prepare travel materials, Organize conference materials, Organize travel materials, Manage expense reporting, Follow up on expense reporting, Collaborate in planning meetings, Collaborate in planning retreats, Collaborate in planning gatherings, Maintain archive of financial documents, Maintain archive of human resources documents, Maintain archive of donor documents, Maintain archive of legal documents, Provide administrative support for operations", "teamCollaboration" : "Institute-wide meetings; Institute operations", "projectManagementSkills" : [ "Complex projects", "Departmental initiatives" ], "domainKnowledge" : "Student development; Moral purpose", "domainList" : [ "student-development", "moral-purpose" ], "domainSpecificKnowledge" : [ "Student development", "Moral purpose" ], "toolProficiency" : [ "Google Workspace", "Concur" ], "communicationSkills" : "Written communication; Verbal communication", "innovationCreativity" : "Develop innovative solutions; Streamline processes", "problemSolvingSkills" : "Critical thinking; Problem-solving", "specialRequirements" : "Up to one day remote work per week after 90 days", "qualificationsBasic" : "Bachelor's degree, 3-4 years relevant experience, Superior written communication, Superior verbal communication, Demonstrated attention to detail, Critical-thinking abilities, Strategic judgment, Experience managing complex projects, Support departmental initiatives, Advanced proficiency with technology tools, Google Workspace proficiency, Virtual meeting platforms proficiency, Institutional systems proficiency, Concur proficiency", "qualificationsPreferred" : "Interpersonal skills, Relationship-building skills, Problem-solving abilities, Critical-thinking abilities, Ability to work independently, Manage multiple priorities, Manage multiple projects, Understanding of Institute mission, Understanding of University mission, Commitment to continuous improvement, Proactively identify opportunities, Enhance procedures, Increase efficiency, Reduce risk, Curiosity, Creativity, Develop innovative solutions, Streamline processes, Willingness to experiment, Willingness to learn, Willingness to adapt", "remoteFriendly" : false, "workSiteFlexibility" : "Flexible", "rawDescription" : "The [University of Notre Dame](https://www.nd.edu/) is more than a workplace! We are a vibrant, mission-driven community where every employee is valued and supported. Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person—mind, body, and spirit. Here, you will find a deep sense of belonging, a culture that prioritizes well-being, and the opportunity to grow your career while being a force for good in the world. Whether contributing to world-class research, shaping the student experience, or supporting the University’s mission in other ways, you will be part of a dedicated team working to make a meaningful impact on campus and beyond. At Notre Dame, your work matters, and so do you! Join the Institute for Social Concerns as a Senior Administrative Assistant! We are looking for a dynamic organizer and proactive, creative colleague to join the Institute for Social Concerns in our mission to advance justice rooted in the common good. If you are highly organized and excited to support students on their journey toward understanding justice around the globe and developing moral purpose, we encourage you to apply. Under the direction of the Associate Director of Finance and Administration, the Senior Administrative Assistant will provide efficient, effective, and strategic executive-level administrative support to the Executive Director, while also supporting Institute initiatives and events. This position requires exceptional organizational skills, the ability to work efficiently in a fast-paced, dynamic environment, and a readiness to take on a variety of responsibilities. Because this position works with a broad range of stakeholders within the Institute and across the University, it requires a high degree of trust, discretion, judgment, flexibility, and diplomacy. This is a full-time, 12-month position. This position may permit up to one day of remote work per week, in accordance with Institute policies and scheduling needs, after a successful 90 days of employment. What We Offer * A chance to make a meaningful difference by providing opportunities for students to engage directly with issues of systemic injustice and developing moral purpose. * A collaborative and supportive environment where you will contribute to students’ educational and formative experiences. * A rewarding role that offers direct opportunities to support institutional success as well as student success in both professional and developmental ways. What You Will Do * Provide high-level executive support to the Executive Director, including managing the Executive Director’s calendar, scheduling meetings, and handling correspondence. * Coordinate and confirm all local, domestic, and international travel for the Executive Director; prepare detailed travel itineraries; and organize conference and travel materials. * Manage and follow up on expense reporting for the Executive Director. * Collaborate in planning Institute-wide meetings, retreats, and other gatherings. * Maintain an essential archive of financial, human resources, donor, and legal documents. * Provide administrative support for Institute operations in collaboration with the Associate Director of Finance and Administration. ## Qualifications Minimum Qualifications * Bachelor’s degree and 3–4 years of relevant professional experience. * Superior written and verbal communication skills, along with demonstrated attention to detail, critical-thinking abilities, and strategic judgment. * Experience managing complex projects and supporting departmental initiatives, which may include international travel arrangements and festive event planning for select student cohorts. * Advanced proficiency with modern technology tools, including Google Workspace, virtual meeting platforms, and institutional systems such as Concur. Preferred Qualifications * Strong interpersonal and relationship-building skills. * Strong problem-solving and critical-thinking abilities. * Ability to work independently while managing multiple priorities and projects. * Understanding of and appreciation for the mission of the Institute and the University. * Commitment to continuous improvement by proactively identifying opportunities to enhance procedures, increase efficiency, and reduce risk. * Curiosity and creativity in developing innovative solutions to challenges and streamlining processes, along with a willingness to experiment, learn, and adapt. ## Additional Information Application Deadline to Apply : June 26, 2026 Required Documents : Resume & Cover Letter Hiring Pay Range : Commensurate with experience The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, genetic information, or age in employment. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and complies with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a). We strongly encourage applications from candidates attracted to a university with a Catholic identity.", "summaryDescription" : "Senior Administrative Assistant at University of Notre Dame. Skills: Executive support, Administrative support, Event coordination. Provide high-level executive support. Manage Executive Director's calendar", "postedDate" : "2026-06-12T14:22:17.000", "createdAt" : "2026-06-13T22:18:17.264", "lastUpdated" : "2026-06-15T06:38:49.723", "ingestTimestamp" : "2026-06-13T22:18:17.264", "mongoId" : "6a2c9b2674d8ee00a0998888", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 65000, "salaryAnnualMax" : 85000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Calendar management", "Meeting scheduling", "Correspondence handling", "Travel coordination", "Expense reporting", "Archive management", "Discretion", "Judgment", "Flexibility", "Diplomacy", "Executive support", "Administrative support", "Event coordination", "Project management", "Event planning", "Financial administration", "Human resources administration", "Donor relations", "Legal document management", "Complex projects", "Departmental initiatives", "Student development", "Moral purpose", "Google Workspace", "Concur" ], "skillCount" : 25, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Senior", "dataQualityScore" : 1.0, "_score" : 744.5151, "daysOld" : 2, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Education", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2ca54074d8ee00a09b569f", "title" : "Legal Executive Assistant", "company" : "Gibson Dunn", "industry" : "Legal", "salary" : { "min" : 75000.0, "max" : 110000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Mid-level Legal Executive Assistant in Washington, DC, adjusted for the legal industry and a large, global law firm." }, "location" : "Washington, D.C.", "locations" : [ "Washington", "D.C." ], "timestamp" : "2026-06-15T06:49:16.912", "fingerprint" : "a6458a968d4073b291a20d8ffc4d95f45efea3a155ac95ee04b36b8db0e6afe6", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/gibsondunn/jobs/4251472009", "externalId" : "4251472009", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Washington", "state" : "District of Columbia", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "38.8950982,-77.0363849" } ], "locationText" : "Washington, District of Columbia, United States", "professionalSkills" : [ "Practice coordination", "Administrative duties", "Client onboarding", "Billing", "Relationship management", "Travel arrangements" ], "hardSkillsList" : [ "Editing documents", "Entering time", "Processing expense reports", "Answering telephone calls" ], "softSkillsList" : [ "Discretion" ], "hardSkills" : [ { "name" : "Editing documents", "level" : "intermediate" }, { "name" : "Entering time", "level" : "intermediate" }, { "name" : "Processing expense reports", "level" : "intermediate" }, { "name" : "Answering telephone calls", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Discretion" } ], "majorSkills" : "Executive support, Practice coordination, Administrative support", "majorSkillsList" : [ "Executive support", "Practice coordination", "Administrative support" ], "coreResponsibilities" : "Coordinate daily activities, Provide administrative support, Provide practice coordination, Manage day-to-day coordination, Manage administrative duties, Schedule meetings, Prepare reports, Prepare meeting materials, Enter time, Edit documents, Furnish information, Respond to routine correspondence, Assist with technical support, Process expense reports, Answer telephone calls, Manage client onboarding, Manage billing, Manage relationship management, Organize travel arrangements, Provide back-up support, Liaise with other firm departments, Liaise with key stakeholders", "teamCollaboration" : "Team-oriented mentality; Work with assigned attorney(s); Work with other firm departments; Work with key stakeholders", "domainKnowledge" : "Legal environment", "domainList" : [ "legal-environment" ], "domainSpecificKnowledge" : [ "Legal environment" ], "toolProficiency" : [ "Microsoft Office Suite" ], "communicationSkills" : "Verbal communication; Written communication", "documentationSkills" : "Proofing materials", "problemSolvingSkills" : "Critical-thinking", "specialRequirements" : "Overtime, Weekends", "qualificationsBasic" : "5+ years relevant experience required, Ability to work independently, Ability to work with a team, Ability to delegate, Ability to manage resources effectively, High degree of initiative, Critical-thinking skills, Exercising independent judgment, Making decisions, Managing multiple priorities, Work in a fast-paced environment, Demonstrated ability to juggle multiple competing tasks and demands, Minimal supervision, High level of integrity, High level of discretion, Handling confidential information, Flexibility to work overtime, Flexibility to work weekends", "qualificationsPreferred" : "Bachelors degree preferred", "workSiteFlexibility" : "Onsite", "rawDescription" : "Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm’s work is distinguished by a unique combination of precision and vision. Based in Washington, D.C., the Legal Executive Assistant will be responsible for working with their assigned attorney(s) to coordinate daily activities and provide the highest level of administrative support and practice coordination. This role reports to the local Legal Administrative Services Manager and Director of Administration, taking daily direction from their assigned attorneys. Responsibilities include: Provide executive support as part of a team of Legal Executive Assistants to a group of partners and of counsel attorneys. Collaborate closely with assigned attorneys to effectively manage day-to-day coordination of the attorneys’ respective practices. Manage a broad range of complex administrative duties, such as scheduling meetings, preparing reports and meeting materials, entering time, editing documents, furnishing information, responding to routine correspondence, assisting with technical support, processing expense reports, and answering telephone calls. Manage client onboarding, billing, and relationship management activities. Organize complex domestic/international travel arrangements, with detailed itineraries both personal and professional. Coordinate flights, hotel accommodations, car service, visas, dining reservations, etc. Team-oriented mentality. Provide back-up support to peers. Liaise with other firm departments and key stakeholders to complete tasks effectively and efficiently. Qualifications: Work requires continual attention to detail in composing, typing, and proofing materials, establishing priorities and meeting deadlines.Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands with minimal supervision. Exceptional verbal and written communication and people skills, with the ability to collaborate effectively with diverse stakeholders and clients.Collaboration and facilitation skills to work with various departments and facilitate their ability to work with each other. Ability to work independently and with a team, and to delegate and manage resources effectively. Exhibit high degree of initiative and critical-thinking skills in exercising independent judgment and making decisions in managing multiple priorities in a fast-paced, deadline-driven, detail-oriented work environment. High level of integrity and discretion in handling confidential information Self-starter with demonstrated instances of taking initiative. Creative thinker who is resourceful and anticipatory of the needs of their assignments. Flexibility to work overtime and weekends, based on department needs is required. Experience: Bachelors degree preferred. 5+ years relevant experience required, preferably in a legal environment. Highly skilled in Microsoft Office Suite and ability to quickly learn and utilize industry specific computer applications. Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law. Compensation retirement benefits; paid days off, including sick time, and vacation time; parental leave; basic life insurance; Flexible Spending Accounts; as well as discretionary, performance-based bonuses. ______ For technical difficulties with our online application, please contact us at staffrecruiting@gibsondunn.com. Our recruiting support team will respond as soon as possible. ______ Gibson Dunn is committed to ensuring equal employment opportunities for all qualified applicants, including individuals with disabilities. We strive to ensure an inclusive and accessible hiring experience. The Firm will provide reasonable accommodations to qualified individuals with disabilities to enable participation in the application and recruitment process, unless doing so would impose an undue hardship, in accordance with applicable laws and regulations. If you require a reasonable accommodation to complete an application, participate in an interview, or otherwise take part in the recruitment process, please contact us at recruiting-accommodations@gibsondunn.com. Please note, this is a dedicated email inbox established exclusively to assist applicants with accommodation request related to the recruitment process. Inquiries about the status of an application or other non-accommodation matter will not receive a response.", "summaryDescription" : "Legal Executive Assistant at Gibson Dunn. Skills: Executive support, Practice coordination, Administrative support. Coordinate daily activities. Provide administrative support", "postedDate" : "2026-06-13T23:04:30.831", "createdAt" : "2026-06-13T23:04:30.831", "lastUpdated" : "2026-06-15T06:49:16.912", "ingestTimestamp" : "2026-06-13T23:04:30.831", "mongoId" : "6a2ca54074d8ee00a09b569f", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 75000, "salaryAnnualMax" : 110000, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ "Editing documents", "Entering time", "Processing expense reports", "Answering telephone calls", "Discretion", "Executive support", "Practice coordination", "Administrative support", "Administrative duties", "Client onboarding", "Billing", "Relationship management", "Travel arrangements", "Legal environment", "Microsoft Office Suite" ], "skillCount" : 15, "jobCategory" : "operations", "jobSubcategory" : "legal", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "_score" : 740.56274, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Legal", "llmIndustryConfidence" : 0.98 }, { "id" : "6a2c7ba874d8ee00a094a894", "title" : "Entry Level Support Engineer", "company" : "New Era Technology", "industry" : "Technology", "salary" : { "min" : 52000.0, "max" : 68000.0, "currency" : "NZD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "The estimated salary is based on the market baseline for an Entry Level Support Engineer in Palmerston North, New Zealand, with adjustments for the technology industry and entry-level seniority." }, "location" : "Australia-New Zealand ", "locations" : [ "Australia-New Zealand" ], "timestamp" : "2026-06-16T03:13:12.481", "fingerprint" : "603bd65d7db2d29a440597f6e64c4417c7537626c153303bcb3b881c99c18fa8", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/neweratechnz/jobs/8558991002", "externalId" : "8558991002", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Palmerston North", "country" : "New Zealand", "continent" : "oc", "source" : "llm", "workMode" : "onsite", "geo" : "-40.3563170,175.6112388" } ], "locationText" : "Palmerston North, New Zealand", "employmentType" : "FULL_TIME", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "Entry", "technicalSkills" : "Windows 11, Windows Server 2022, Azure Active Directory, FortiGate, Ruckus, HP, Allied Telesis, Aruba, Aerohive", "professionalSkills" : [ "Customer service", "Technical support", "Troubleshooting" ], "hardSkillsList" : [ "IT support", "Ticket management" ], "hardSkills" : [ { "name" : "IT support", "level" : "intermediate" }, { "name" : "Ticket management", "level" : "intermediate" } ], "majorSkills" : "IT support, Troubleshooting, Customer service", "majorSkillsList" : [ "IT support", "Troubleshooting", "Customer service" ], "coreResponsibilities" : "Respond to client inquiries, Provide technical support, Diagnose technical issues, Troubleshoot technical issues, Document client issues, Track client issues, Escalate unresolved issues, Follow up until resolution, Stay up to date with product knowledge, Stay up to date with industry trends, Complete daily timesheets", "teamCollaboration" : "Collaborate with cross-functional teams", "domainKnowledge" : "Education sector IT", "domainList" : [ "education-sector-it" ], "domainSpecificKnowledge" : [ "Education sector IT" ], "toolProficiency" : [ "Ticketing system" ], "communicationSkills" : "Communicate with non-technical users", "documentationSkills" : "Document client issues", "continuousLearning" : "Continuous training", "problemSolvingSkills" : "Troubleshoot technical problems", "specialRequirements" : "Local travel across region, Flexibility important", "qualificationsBasic" : "NZ Citizen or permanent residency, NZ Driver's License (Full or Restricted)", "qualificationsPreferred" : "Practical technical knowledge in supporting and implementing Windows 11, Practical technical knowledge in supporting and implementing Windows Server 2022, Practical technical knowledge in supporting and implementing Azure Active Directory, Practical technical knowledge in supporting and implementing Firewalls (FortiGate), Practical technical knowledge in supporting and implementing Switching (Ruckus, HP, Allied Telesis), Practical technical knowledge in supporting and implementing Wireless (Ruckus, Aruba/HP, Aerohive), Practical technical knowledge in supporting and implementing Printers/Copiers", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Join New Era Technology, where People First is at the heart of everything we do. With a global team of over 3,000 professionals, we're committed to creating a workplace where everyone feels valued, empowered, and inspired to grow. Our mission is to securely connect people, places, and information with end-to-end technology solutions at scale. At New Era, you'll join a team-oriented culture that prioritizes your personal and professional development. Work alongside industry-certified experts, access continuous training, and enjoy competitive benefits. Guided by our core attributes — putting people first, embracing continuous learning, and thriving through collaboration and inclusion — we nurture our people to deliver exceptional customer service. If you want to make an impact in a supportive, growth-oriented environment, New Era is the place for you. Apply today and help us shape the future of work—together What is the role? 38 hour working week (Mon - Thu 8hrs & Fri 6 hours) Based on-site our client sites in Palmerston North and working within the education sector, you will be the first point of contact for any IT-related issues. Through face-to-face interactions and managing the ticket board, you’ll deliver excellent customer service, effectively communicate with non-technical users, and prioritize and troubleshoot technical problems. You’ll also collaborate with cross-functional teams to resolve complex issues. As part of your responsibilities, you’ll complete daily timesheets, which require strong attention to detail. This role involves local travel across the region, so flexibility is important. Must be a NZ Citizen or hold permanent residency Must have a NZ Driver's License (Full or Restricted) Responsibilities: Respond to client inquiries and provide technical support via various channels (phone, email, chat, etc.) Diagnose and troubleshoot technical issues reported by clients. Document and track client issues using a ticketing system. Escalate unresolved issues to appropriate teams and follow up until resolution. Stay up to date with product knowledge and industry trends to provide accurate and timely support. Please note that this is a general description. Desirable: Practical technical knowledge in supporting and implementing: Windows 11 Windows Server 2022 Azure Active Directory Firewalls (FortiGate) Switching (Ruckus, HP, Allied Telesis) Wireless (Ruckus, Aruba/HP, Aerohive) Printers/Copiers What we offer A friendly team environment with a strong technical support network. Opportunity to work with the IT industry's latest technologies. Internal career growth for high performers and IT super-stars. An opportunity to earn while you learn. New Era Technology, LLC., and its subsidiaries (“New Era” “we”, “us”, or “our”) in its operating regions worldwide are committed to respecting your privacy and recognize the need for appropriate protection and management of any Personal Data that you may provide us. In this, we are also committed to providing you with a positive experience on our websites and while using our products, services and solutions (“Solutions”). View our Privacy Policy here https://www.neweratech.com/us/privacy-policy/ We never ask candidates to pay any fees at any point in our hiring process. If you are ever asked to provide payment for training, certification, equipment, or any other purpose, it is not from our company. Only communications from our official company channels should be trusted. Please note our official email domain is @neweratech.com. If you suspect fraudulent activity, please contact us immediately at privacy@neweratech.com .", "summaryDescription" : "Entry Level Support Engineer at New Era Technology. Skills: IT support, Troubleshooting, Customer service. Respond to client inquiries. Provide technical support", "postedDate" : "2026-06-14T20:03:35.515", "createdAt" : "2026-06-14T20:03:35.515", "lastUpdated" : "2026-06-16T03:13:12.481", "ingestTimestamp" : "2026-06-14T20:03:35.515", "mongoId" : "6a2c7ba874d8ee00a094a894", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "50k-75k", "hasSalary" : false, "allSkills" : [ "IT support", "Ticket management", "Troubleshooting", "Customer service", "Technical support", "Education sector IT", "Ticketing system" ], "skillCount" : 7, "jobCategory" : "engineering", "jobSubcategory" : "software", "seniorityLevel" : "Entry", "dataQualityScore" : 1.0, "_score" : 702.09766, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2a837974d8ee00a0676248", "title" : "Senior Operations and Administrative Support Specialist", "company" : "SMX", "salary" : { "min" : 72000.0, "max" : 93000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Hollywood, Maryland, United States", "locations" : [ "Hollywood", "Maryland", "United States" ], "certifications" : [ "Project Management Professional certification" ], "timestamp" : "2026-06-13T10:46:31.340", "fingerprint" : "10bdbb1506f3c7fa95484538585de804b51627a6e4e140ba25e56c0873b7c010", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://www.smxtech.com/careers/?gh_jid=7760512003", "externalId" : "7760512003", "structuredLocations" : [ { "city" : "Hollywood", "state" : "Maryland", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "38.3380008,-76.5600957" } ], "locationText" : "Hollywood, Maryland, United States", "minimumEducation" : "Bachelor's", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "Senior", "technicalSkills" : "Microsoft Office Suite, SharePoint, NIPRNET, SIPRNET", "professionalSkills" : [ "Version control", "Access permissions", "Archival standards", "Reporting products", "SOP development", "Job aid development", "Calendar management", "De-conflict scheduling", "Meeting facilitation", "Action item tracking", "Travel authorization requests", "Visitor Authorization Requests", "Access requests", "Reimbursement preparation", "Correspondence management", "Task tracking", "Workflow prioritization", "Staff actions", "Tasker management", "Information security", "Policy compliance" ], "hardSkillsList" : [ "PERSTAT reporting", "SITREP reporting", "Travel order preparation", "Access control documentation", "Formal correspondence preparation", "Informal correspondence preparation", "Executive communications preparation", "Staff action processing", "Tasker management processing" ], "softSkillsList" : [ "Judgment", "Discretion" ], "hardSkills" : [ { "name" : "PERSTAT reporting", "level" : "intermediate" }, { "name" : "SITREP reporting", "level" : "intermediate" }, { "name" : "Travel order preparation", "level" : "intermediate" }, { "name" : "Access control documentation", "level" : "intermediate" }, { "name" : "Formal correspondence preparation", "level" : "intermediate" }, { "name" : "Informal correspondence preparation", "level" : "intermediate" }, { "name" : "Executive communications preparation", "level" : "intermediate" }, { "name" : "Staff action processing", "level" : "intermediate" }, { "name" : "Tasker management processing", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Judgment" }, { "name" : "Discretion" } ], "majorSkills" : "Operational support, Administrative support, Executive support, Travel management", "majorSkillsList" : [ "Operational support", "Administrative support", "Executive support", "Travel management" ], "coreResponsibilities" : "Ensure version control standards are maintained, Ensure access permissions standards are maintained, Ensure archival standards are maintained, Collect recurring reporting products, Consolidate recurring reporting products, Format recurring reporting products, Distribute reporting products to stakeholders, Develop SOPs for support functions, Develop job aids for support functions, Manage daily calendars, Manage long-range calendars, De-conflict scheduling across multiple time zones, Coordinate command meetings, Schedule command meetings, Facilitate command meetings, Coordinate working groups, Schedule working groups, Facilitate working groups, Coordinate executive sessions, Schedule executive sessions, Facilitate executive sessions, Prepare read-aheads for meetings, Prepare agendas for meetings, Prepare action item trackers, Capture meeting minutes, Track resulting action items, Provide status updates to leadership, Serve as primary point of contact for scheduling, Plan official travel for leadership, Coordinate official travel for leadership, Execute official travel for leadership, Prepare travel authorization requests, Prepare travel orders, Prepare Visitor Authorization Requests, Submit facility access requests, Track facility access requests, Resolve facility access requests, Submit installation access requests, Track installation access requests, Resolve installation access requests, Liaise with security offices, Liaise with building managers, Ensure travel documentation is accurate, Ensure travel documentation is complete, Submit travel documentation within required timelines, Ensure access documentation is accurate, Ensure access documentation is complete, Submit access documentation within required timelines, Maintain records of approvals, Maintain records of correspondence, Monitor government travel card transactions, Reconcile government travel card transactions, Prepare documentation for reimbursement, Perform executive assistant functions, Manage correspondence, Track tasks, Prioritize workflow, Prepare formal correspondence, Proofread formal correspondence, Staff formal correspondence, Prepare informal correspondence, Proofread informal correspondence, Staff informal correspondence, Prepare executive communications, Proofread executive communications, Staff executive communications, Coordinate with adjacent TMN Division sections, Coordinate with USSOCOM J-staff directorates, Coordinate with external organizations, Maintain information security, Maintain discretion with classified information, Maintain discretion with sensitive command information, Serve as focal point for administrative policy compliance, Serve as focal point for staff actions, Serve as focal point for command tasker management", "teamCollaboration" : "Coordinate with adjacent sections; Coordinate with J-staff directorates; Coordinate with external organizations", "domainKnowledge" : "SOF culture; Command relationships; USASOC organizational structure; DoD environment; Defense contractor environment; Special Operations headquarters; Combatant Command headquarters; Tactical communications; Network infrastructure; C4I systems; SOF operations; USSOCOM administrative regulations; SOF doctrine; DoD issuances; J3/J6 operational staff functions; Joint Planning Process", "domainList" : [ "sof-culture", "command-relationships", "usasoc-organizational-structure", "dod-environment", "defense-contractor-environment", "special-operations-headquarters", "combatant-command-headquarters", "tactical-communications", "network-infrastructure", "c4i-systems", "sof-operations", "ussocom-administrative-regulations", "sof-doctrine", "dod-issuances", "j3-j6-operational-staff-functions", "joint-planning-process" ], "domainSpecificKnowledge" : [ "SOF culture", "Command relationships", "USASOC organizational structure", "DoD environment", "Defense contractor environment", "Special Operations headquarters", "Combatant Command headquarters", "Tactical communications", "Network infrastructure", "C4I systems", "SOF operations", "USSOCOM administrative regulations", "SOF doctrine", "DoD issuances", "J3/J6 operational staff functions", "Joint Planning Process" ], "toolProficiency" : [ "Microsoft PowerPoint", "Microsoft Outlook", "Microsoft Word", "Microsoft Excel", "Microsoft Teams", "Defense Travel System" ], "communicationSkills" : "Written communication; Verbal communication; Executive communications", "documentationSkills" : "Travel documentation; Access documentation; Formal correspondence; Informal correspondence; Executive communications", "specialRequirements" : "Active Secret clearance, Active TS clearance preferred, Work within network environments", "qualificationsBasic" : "Active Secret clearance, 5+ years administrative or operational support experience, Experience in Special Operations or Combatant Command headquarters environment, Proven ability to produce command briefing products, Hands-on experience preparing Visitor Authorization Requests, Hands-on experience managing official travel orders, Hands-on experience managing access control documentation, Experience collecting PERSTAT and SITREP data, Advanced proficiency in Microsoft Office Suite, Proficiency with Defense Travel System, Familiarity with USASOC or Service-level tasker management systems, Ability to work effectively within network environments", "qualificationsPreferred" : "Active TS clearance preferred, Prior military service in USASOC or SOF component command, Experience as executive assistant for general/flag officer, Familiarity with TMN Division mission areas, Certification in knowledge management, Certification in records management, Certification in information management, Experience with defense contractor administrative systems, Experience with program management support, Experience with CDRL deliverable tracking, Working knowledge of USSOCOM administrative regulations, Working knowledge of SOF doctrine, Working knowledge of DoD issuances, Familiarity with J3/J6 operational staff functions, Familiarity with Joint Planning Process, Project Management Professional certification, Active DoD Top Secret security clearance preferred", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "SMX is seeking a highly experienced Senior Operations ensure version control, access permissions, and archival standards are maintained. Collect, consolidate, and format recurring reporting products including Personnel Status (PERSTAT) reports and Situation Reports (SITREPs); distribute to appropriate stakeholders on established timelines. Develop and maintain SOPs and job aids for recurring administrative and operational support functions. Manage the daily and long-range calendars of TMN Division senior military leadership; de-conflict scheduling across multiple time zones and stakeholders. Coordinate, schedule, and facilitate command meetings, working groups, and executive engagements; prepare read-aheads, agendas, and action item trackers. Capture meeting minutes and track resulting action items to closure; provide regular status updates to leadership Serve as primary point of contact for scheduling inbound and outbound engagements involving flag officers, SES personnel, and interagency counterparts Plan, coordinate, and execute all aspects of official travel for TMN Division leadership, including the preparation of travel authorization requests, orders, and Visitor Authorization Requests (VARs) in accordance with applicable regulations and USASOC and Defense travel policies. Submit, track, and resolve facility and installation access requests for personnel, visitors, and contractors; liaise with security offices and building managers as required. Ensure all travel and access documentation is accurate, complete, and submitted within required timelines; maintain records of approvals and correspondence. Monitor and reconcile government travel card transactions and prepare required documentation for reimbursement. Perform the full range of executive assistant functions in direct support of TMN Division leadership, including correspondence management, task tracking, and workflow prioritization. Prepare, proofread, and staff formal and informal correspondence, memoranda, and executive communications. Coordinate with adjacent TMN Division sections, USSOCOM J-staff directorates, and external organizations on behalf of Division leadership. Maintain strict information security and discretion with respect to classified and sensitive command information. Serve as the TMN Division focal point for administrative policy compliance, staff actions, and command tasker management. Required Skills/Experience: Required clearance: Active Secret (Active TS preferred) Bachelor’s Degree in Business Administration, Management, Communications, or a related field; equivalent work experience may be considered in lieu of degree. Minimum of 5 years of progressive administrative or operational support experience in a DoD, or defense contractor environment supporting senior military or civilian leadership. Demonstrated experience in a Special Operations or Combatant Command headquarters environment, with a practical understanding of SOF culture, command relationships, and USASOC organizational structure. Proven ability to produce polished, professional command briefing products using Microsoft PowerPoint in a military headquarters context. Hands-on experience preparing and managing Visitor Authorization Requests (VARs), official travel orders, and access control documentation. Experience collecting and managing PERSTAT and SITREP data across geographically dispersed units or teams. Advanced proficiency in Microsoft Office Suite (PowerPoint, Outlook, Word, Excel, Teams); experience with SharePoint as a knowledge management platform. Proficiency with Defense Travel System (DTS) for travel authorization and voucher processing. Familiarity with USASOC or Service-level tasker management systems (e.g., TMT, CATMS, or equivalent). Ability to work effectively within network environments like NIPRNET, SIPRNET Exceptional written and verbal communication skills; ability to interact professionally with senior leadership, flag officers, and interagency personnel. Superior organizational skills with the ability to manage multiple high-priority tasks simultaneously in a fast-paced, dynamic headquarters environment. Sound judgment, discretion, and the ability to handle sensitive information with the utmost confidentiality. Proactive, self-directed work ethic with the ability to anticipate the needs of senior leadership. Desired Skills/Experience: Prior military service with direct experience as a senior enlisted advisor, staff officer, or senior noncommissioned officer within USASOC or a SOF component command. Experience serving as an executive assistant, aide-de-camp, or protocol officer for a general/flag officer or senior executive. Familiarity with TMN Division mission areas, including tactical communications, network infrastructure, or C4I systems in support of SOF operations. Certification or formal training in knowledge management, records management, or information management (e.g., ARMA, DoD KM certification). Experience with defense contractor administrative systems, program management support, and CDRL deliverable tracking. Working knowledge of USSOCOM administrative regulations, SOF doctrine, and applicable DoD issuances (DoDI 1000-series, DoD 5200-series). Familiarity with J3/J6 operational staff functions and the Joint Planning Process (JPP). Project Management Professional (PMP) certification or equivalent training. Active DoD Top Secret security clearance preferred. The SMX salary determination process takes into account a number of factors, including but not limited to, geographic location, Federal Government contract labor categories, relevant prior work experience, specific skills, education and certifications. At SMX, one of our Core Values is to Invest in Our People so we offer a competitive mix of compensation, learning & development opportunities, and benefits. Some key components of our robust benefits include health insurance, paid leave, and retirement. The proposed salary for this position is: $72,000—$93,000 USD At SMX®, we are a team of technical and domain experts dedicated to enabling your mission. From priority national security initiatives for the DoD to highly assured and compliant solutions for healthcare, we understand that digital transformation is key to your future success. We share your vision for the future and strive to accelerate your impact on the world. We bring both cutting edge technology and an expansive view of what’s possible to every engagement. Our delivery model and unique approaches harness our deep technical and domain knowledge, providing forward-looking insights and practical solutions to power secure mission acceleration. SMX is an Equal Opportunity employer including disabilities and veterans. Selected applicant may be subject to a background investigation and/or education verification. SMX does not sponsor a new applicant for employment authorization or immigration related support for this position (i. e. H1B, F-1 OPT, F-1 STEM OPT, F-1 CPT, J-1, TN, E-2, E-3, L-1 and O-1, or any EADs or other forms of work authorization that require immigration support from an employer).", "summaryDescription" : "Senior Operations and Administrative Support Specialist at SMX. Skills: Operational support, Administrative support, Executive support, Travel management. Ensure version control standards are maintained. Ensure access permissions standards are maintained", "postedDate" : "2026-06-11T18:58:03.279", "createdAt" : "2026-06-11T18:58:03.279", "lastUpdated" : "2026-06-13T10:46:31.340", "ingestTimestamp" : "2026-06-11T18:58:03.279", "mongoId" : "6a2a837974d8ee00a0676248", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 72000, "salaryAnnualMax" : 93000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "PERSTAT reporting", "SITREP reporting", "Travel order preparation", "Access control documentation", "Formal correspondence preparation", "Informal correspondence preparation", "Executive communications preparation", "Staff action processing", "Tasker management processing", "Judgment", "Discretion", "Operational support", "Administrative support", "Executive support", "Travel management", "Version control", "Access permissions", "Archival standards", "Reporting products", "SOP development", "Job aid development", "Calendar management", 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: "pacific-and-indopacom", "dataQualityScore" : 0.8888889, "_score" : 701.50256, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true }, { "id" : "6a2c94b874d8ee00a098b594", "title" : "Care Coordinator Administrative support", "company" : "ERC Pathlight", "industry" : "Healthcare", "salary" : { "min" : 21.0, "max" : 25.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "CO-Den Willow", "locations" : [ "CO-Den Willow" ], "timestamp" : "2026-06-15T05:25:55.975", "fingerprint" : "bcfd185c4536b49f678572f9149e5156faa1514a07c074f3cc6dd27dacbd1789", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/erc8585757pathlight53t353/jobs/4267590009", "externalId" : "4267590009", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Denver", "state" : "Colorado", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "39.7392364,-104.9848620" } ], "locationText" : "Denver, Colorado, United States", "minimumEducation" : "Bachelor's", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement" ], "hardSkillsList" : [ "Clinical documentation", "Patient admissions", "Patient transitions", "Treatment plan assessments", "Patient engagement surveys", "Discharge coordination", "Transfer coordination", "FMLA paperwork", "Disability paperwork" ], "hardSkills" : [ { "name" : "Clinical documentation", "level" : "intermediate" }, { "name" : "Patient admissions", "level" : "intermediate" }, { "name" : "Patient transitions", "level" : "intermediate" }, { "name" : "Treatment plan assessments", "level" : "intermediate" }, { "name" : "Patient engagement surveys", "level" : "intermediate" }, { "name" : "Discharge coordination", "level" : "intermediate" }, { "name" : "Transfer coordination", "level" : "intermediate" }, { "name" : "FMLA paperwork", "level" : "intermediate" }, { "name" : "Disability paperwork", "level" : "intermediate" } ], "majorSkills" : "Care coordination, Administrative support, Patient support", "majorSkillsList" : [ "Care coordination", "Administrative support", "Patient support" ], "coreResponsibilities" : "Identify referrals for care, Coordinate services for patients, Coordinate discharge, Coordinate transfers, Submit daily attendance, Update treatment teams, Update patient tracker, Set expired reasons, Pull patients on unit, Set up equipment for virtual appointments, Issue admission day schedules, Send welcome emails, Schedule rounds, Coordinate transportation, Manage Preventive Quality Indicators, Support patients and families in completing documentation, Coordinate with outpatient providers, Send OP Provider Welcome Letter, Add and update contacts, Send treatment communication, Update electronic medical record, Facilitate FMLA/disability paperwork, Obtain work and school absence letters", "teamCollaboration" : "Coordinate with treatment team; Work with treatment team members", "domainKnowledge" : "Eating disorders; Mood disorders; Anxiety disorders; Trauma-related conditions; Mental health treatment; Residential Child Care facility", "domainList" : [ "eating-disorders", "mood-disorders", "anxiety-disorders", "trauma-related-conditions", "mental-health-treatment", "residential-child-care-facility" ], "domainSpecificKnowledge" : [ "Eating disorders", "Mood disorders", "Anxiety disorders", "Trauma-related conditions", "Mental health treatment", "Residential Child Care facility" ], "communicationSkills" : "Send welcome emails", "documentationSkills" : "Clinical documentation; Patient charting; Admission paperwork; Releases of information; Treatment plan assessments; FMLA paperwork; Disability paperwork; Work absence letters; School absence letters", "continuousLearning" : "Tuition reimbursement", "qualificationsBasic" : "High School or GED, 2 years clinical experience, Master's degree in social work, psychology, or child development and 2 years treatment-oriented or case management experience, Bachelor's degree and 3 years experience working with children/youth, At least 21 years of age", "qualificationsPreferred" : "Bachelor's degree in healthcare, business or related field", "workSiteFlexibility" : "Onsite", "rawDescription" : "Who We Are At ERC Pathlight, we’re on a mission to change lives—and we’re looking for people who feel called to do the same. As one of the nation’s leading treatment providers for eating disorders and mood, anxiety, and trauma-related conditions, we bring innovative, evidence-based, and deeply compassionate care to patients across the country. With multiple locations nationwide and extensive virtual programming, we meet patients exactly where they are and help them move toward lasting recovery. Founded in 2008 by renowned psychiatrists and psychologists, ERC Pathlight now supports more than 6,000 patients each year. And as the need for world-class mental health care continues to rise, our commitment is stronger than ever: to expand access, elevate the standard of care, and empower every patient to rebuild their life with dignity and hope. Why Join Us When you join ERC Pathlight, you become part of a team that shows up every day to make a real difference. You’ll work alongside passionate clinicians, dedicated support staff, and mission-driven leaders who believe in collaboration, growth, and doing the right thing—always. Here, your work matters. Your ideas matter. You matter. If you’re energized by purpose, motivated by impact, and ready to help transform the future of mental health treatment, you belong here. Come build hope. Come save lives. Come grow with us. Shift: M-F 8-4:30 What you’ll be doing: The Care Coordinator plays a critical role in patient admissions and transitions. They also provide administrative and clinical support to the treatment teams and ensure that all patients receive and complete treatment plan assessments and patient engagement surveys. Essential duties and responsibilities: Based on the needs of the assigned location, the Care Coordinator may support the care team by performing any of the following: Identifies referrals for varying levels of care/treatment and coordinate with treatment team and providers to secure these services for patients Coordinates discharge and/or transfers to other treatment facilities Submits daily attendance gathered from sign in/out logs or midnight census Updates treatment teams (when applicable) and patient tracker, sets expired reasons, ensures NOVA and movement calendar dates match Pulls patients on the unit and sets up equipment for virtual doctor appointments Issues admission day schedules Sends welcome emails or other information to patients/families Schedules rounds Coordinates transportation Manages Preventive Quality Indicators (PQIs) to ensure timeliness and accuracy Supports patients and families in completing necessary documentation (i.e., admission paperwork, releases of information, patient engagement surveys, and treatment plan assessments, etc.) Coordinates with outpatient providers by sending OP Provider Welcome Letter at admission and adding and updating contacts, sending treatment communication throughout the patient stay Updates the electronic medical record with patient movements, transfers and discharges and involuntary status Works with treatment team members to facilitate FMLA/disability paperwork, obtain work and school absence letters, etc. Must haves: High School or GED (Required) 2 years of experience in a clinical setting, or a bachelor's degree may substitute for experience (Required) Teammates working in a Colorado Residential Child Care facility (RCCF) in a case management role (Care Coordinators and Primary Therapist) must: Have a master’s degree in social work, psychology, or child development and have a minimum of two (2) years of treatment-oriented or case management experience, or Have a bachelor’s degree and a minimum of three (3) years of experience working with children/youth (Required) Teammates working in a Colorado Residential Child Care facility (RCCF) must: be at least twenty-one (21) years of age or be at least eighteen (18) years of age and work directly under the supervision of a teammate over twenty-one (21) years of age (Required) Bonus qualities: Bachelor’s degree in healthcare, business or related field (Preferred) The compensation range for this position is based upon candidate experience and market expectations. Colorado pay range $21—$25 USD What We Offer At ERC Pathlight, caring for people is our mission and that begins with caring for our own team. Your well-being matters, and our benefit program is designed to support every part of your life. We offer competitive compensation; comprehensive medical, dental, and vision coverage; generous Paid Time Off; Parental Leave benefits; Retirement benefits; and tuition reimbursement to help you continue growing in your career. We also recognize that mental health is part of every person’s experience. That’s why we strive to create a workplace where you feel supported, seen, and encouraged—personally, professionally, and at home. When you thrive, you can do your best work. And your best work changes lives.", "summaryDescription" : "Care Coordinator Administrative support at ERC Pathlight. Skills: Care coordination, Administrative support, Patient support. Identify referrals for care. Coordinate services for patients", "postedDate" : "2026-06-14T04:53:10.834", "createdAt" : "2026-06-14T04:53:10.834", "lastUpdated" : "2026-06-15T05:25:55.975", "ingestTimestamp" : "2026-06-14T04:53:10.834", "mongoId" : "6a2c94b874d8ee00a098b594", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMax" : 25, "salaryBand" : "<30k", "hasSalary" : false, "allSkills" : [ "Clinical documentation", "Patient admissions", "Patient transitions", "Treatment plan assessments", "Patient engagement surveys", "Discharge coordination", "Transfer coordination", "FMLA paperwork", "Disability paperwork", "Care coordination", "Administrative support", "Patient support", "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement", "Eating disorders", "Mood disorders", "Anxiety disorders", "Trauma-related conditions", "Mental health treatment", "Residential Child Care facility" ], "skillCount" : 24, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "_score" : 699.9668, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.95 }, { "id" : "6a305118f292fd229cef99c3", "title" : "Executive Assistant", "industry" : "Support", "salary" : { "min" : 83000.0, "max" : 103000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "US", "locations" : [ "US" ], "timestamp" : "2026-06-16T13:05:30.028", "fingerprint" : "b69a3b643764b6e848ef00977e5cc9d0dfd53f16bd599101e14e8da1fa000801", "source" : "lever", "language" : "en", "applyUrl" : "https://jobs.lever.co/jobgether/435f861c-86a0-4084-a650-e44ec44099cc/apply", "externalId" : "435f861c-86a0-4084-a650-e44ec44099cc", "industryFunction" : { }, "structuredLocations" : [ { "country" : "Bulgaria", "continent" : "eu", "workMode" : "remote" } ], "locationText" : "Bulgaria", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "Senior", "technicalSkills" : "Microsoft Office, Outlook, Word, Excel, PowerPoint, Slack, Teams", "professionalSkills" : [ "Time-management", "Decision-making", "Relationship building" ], "hardSkillsList" : [ "Expense reporting", "Reconciliation", "Administrative tracking", "Budget tracking" ], "softSkillsList" : [ "Discretion", "Adaptability", "Judgment" ], "hardSkills" : [ { "name" : "Expense reporting", "level" : "intermediate" }, { "name" : "Reconciliation", "level" : "intermediate" }, { "name" : "Administrative tracking", "level" : "intermediate" }, { "name" : "Budget tracking", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Discretion" }, { "name" : "Adaptability" }, { "name" : "Judgment" } ], "majorSkills" : "Executive support, Meeting organization, Calendar management", "majorSkillsList" : [ "Executive support", "Meeting organization", "Calendar management" ], "coreResponsibilities" : "Provide administrative support, Provide operational support, Organize executive meetings, Prepare executive meetings, Manage executive calendars, Prioritize requests, Prioritize meetings, Prioritize communications, Prepare reports, Prepare presentations, Prepare spreadsheets, Prepare briefing materials, Draft communications, Review communications, Manage communications, Handle expense reporting, Handle reconciliation, Handle administrative tracking, Maintain confidentiality, Coordinate board meetings, Coordinate leadership sessions, Coordinate company events, Support corporate initiatives, Track giving programs budget, Serve as backup support, Coordinate office supplies, Coordinate facilities needs, Ensure information flow", "teamCollaboration" : "Across all levels", "toolProficiency" : [ "Microsoft Office Suite", "Outlook", "Word", "Excel", "PowerPoint", "Slack", "Teams" ], "communicationSkills" : "Written communication; Verbal communication", "continuousLearning" : "Professional development stipend", "problemSolvingSkills" : "Problem-solving", "specialRequirements" : "Occasional travel", "qualificationsBasic" : "5+ years supporting C-suite executives, Proficiency in Microsoft Office Suite, Proficiency in collaboration tools, Ability to handle confidential information", "qualificationsPreferred" : "Bachelor’s degree in Business", "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "## Accountabilities You will provide high-level administrative and operational support to executives, ensuring smooth coordination of priorities, communication, and organizational flow. Organize and prepare executive meetings, including scheduling, logistics, materials, minutes, and follow-up on action items. Manage executive calendars and prioritize time-sensitive requests, meetings, and communications. Prepare reports, presentations, spreadsheets, and briefing materials for leadership and strategic initiatives. Draft, review, and manage internal and external communications on behalf of C-suite executives. Handle expense reporting, reconciliation, and administrative tracking for senior leadership. Maintain strict confidentiality in handling sensitive company and executive information. Coordinate board meetings, leadership sessions, and company-wide events, ensuring end-to-end execution. Support corporate initiatives including giving programs and related budget tracking. Serve as backup support for office operations, including coordination of supplies and facilities needs. Act as a central point of coordination to ensure smooth information flow across executives and teams. Requirements You are an organized, proactive, and highly reliable professional with experience supporting senior executives in fast-paced environments. 5+ years of experience supporting C-suite executives or senior leadership teams. Bachelor’s degree in Business or related field preferred. Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools such as Slack or Teams. Excellent written and verbal communication skills with strong attention to detail. Exceptional organizational and time-management skills with the ability to manage multiple priorities. High level of discretion and ability to handle confidential and sensitive information. Strong problem-solving skills with a proactive, self-starter mindset. Ability to work effectively across all levels of an organization and build strong relationships. Adaptability and comfort working in a dynamic, fast-paced environment. Strong judgment and decision-making skills with a focus on prioritization and execution. Benefits Competitive salary range: $83,000 – $103,000 USD Comprehensive medical, dental, and vision insurance coverage 401(k) plan with up to 4% company match Paid vacation, sick leave, and holidays Company-paid life insurance and long-term disability coverage Flexible Spending Account (FSA) options Employee Assistance Program offering mental health, financial, and legal support Remote-friendly work environment with occasional travel to headquarters Home office support and professional development stipend Performance-based growth opportunities and employee ownership program Additional perks including wellness initiatives, recognition programs, and lifestyle credits. ## Additional Information How Jobgether works: We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team. We appreciate your interest and wish you the best! Why Apply Through Jobgether? Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time. #LI-CL1", "summaryDescription" : "Executive Assistant. Skills: Executive support, Meeting organization, Calendar management. Provide administrative support. Provide operational support", "postedDate" : "2026-06-15T15:06:45.737", "createdAt" : "2026-06-15T15:06:45.737", "lastUpdated" : "2026-06-16T13:05:30.028", "ingestTimestamp" : "2026-06-16T03:20:41.946", "mongoId" : "6a305118f292fd229cef99c3", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 83000, "salaryAnnualMax" : 103000, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ "Expense reporting", "Reconciliation", "Administrative tracking", "Budget tracking", "Discretion", "Adaptability", "Judgment", "Executive support", "Meeting organization", "Calendar management", "Time-management", "Decision-making", "Relationship building", "Microsoft Office Suite", "Outlook", "Word", "Excel", "PowerPoint", "Slack", "Teams" ], "skillCount" : 20, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Senior", "dataQualityScore" : 0.8888889, "_score" : 698.4269, "daysOld" : 0, "hasLocation" : true, "hasGeo" : false, "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c691174d8ee00a0905dc2", "title" : "Executive Administrator, Engineering", "company" : "T1 Energy", "industry" : "Engineering", "salary" : { "min" : 55000.0, "max" : 75000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Junior Executive Administrator in Austin, TX, adjusted for the manufacturing industry and company size." }, "location" : "Austin, TX", "locations" : [ "Austin, TX" ], "timestamp" : "2026-06-15T03:45:09.220", "fingerprint" : "a55cfe2749e0697775e7977999848cdf4e3572f20c581e38592c2a271a2e6164", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/t1energy/5fff8979-ac9d-4315-9ebb-8353c8e4292d/application", "externalId" : "5fff8979-ac9d-4315-9ebb-8353c8e4292d", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Austin", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "30.2711286,-97.7436995" } ], "locationText" : "Austin, Texas, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 2, "coreResponsibilities" : "Provide administrative support, Manage calendars, Schedule meetings, Coordinate meetings, Organize documentation, Maintain project trackers, Maintain reports, Maintain team resources, Coordinate logistics, Assist with travel arrangements, Assist with budget tracking, Serve as communication hub, Route information, Follow up on action items, Keep people in the loop, Support onboarding, Partner with Executive Admins, Coordinate company-wide initiatives, Coordinate company-wide events, Anticipate team needs, Proactively solve problems", "teamCollaboration" : "Cross-functional reviews; Company-wide initiatives; Engineering team support", "domainKnowledge" : "Solar manufacturing; Domestic solar supply chain; American manufacturing", "domainList" : [ "solar-manufacturing", "domestic-solar-supply-chain", "american-manufacturing" ], "domainSpecificKnowledge" : [ "Solar manufacturing", "Domestic solar supply chain", "American manufacturing" ], "toolProficiency" : [ "Google Workspace", "Microsoft Office", "Asana", "Monday.com", "Smartsheet" ], "qualificationsBasic" : "2+ years administrative experience, Proficiency with productivity tools, Proficiency with scheduling tools, Exceptional organizational skills, Attention to detail, Manage multiple priorities, Written communication skills, Verbal communication skills", "qualificationsPreferred" : "Bachelor's degree in engineering-related field, Experience supporting technical teams, Experience with project management tools", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "T1 Energy is bringing solar manufacturing back to the U.S. by building a domestic solar supply chain. Our mission is to invigorate America with scalable, reliable, and low-cost energy. Our fully operational 5GW solar module facility in Wilmer, Texas, can manufacture more than 20,000 modules every 24 hours. By the time you finish reading this paragraph, we will have produced two solar panels that will power American homes and fuel domestic AI. We're focused on building advanced American manufacturing and we're passionate about engineering a better future filled with abundant energy. The Role T1 Energy is looking to hire an Executive Administrator to support our Engineering team. This is a fast-paced, high-impact role for someone who thrives in a technical environment and knows how to keep complex teams organized, aligned, and moving. You'll be embedded with a team of engineers who are building something that matters, and your job is to make sure nothing falls through the cracks while they do it. This role is ideal for someone early in their administrative career who has a background in engineering, a curiosity for how things are built, or hands-on experience supporting technical teams. You don't need to be an engineer, but you do need to speak the language well enough to keep up. What You'll Do - Provide day-to-day administrative support across the Engineering team, including calendar management, scheduling, and meeting coordination. - Organize and maintain engineering documentation, project trackers, reports, and team resources. - Coordinate logistics for team meetings, site visits, workshops, and cross-functional reviews. - Assist with travel arrangements and budget tracking for the team. - Serve as a communication hub, routing information, following up on action items, and keeping the right people in the loop. - Support onboarding for new engineering team members. - Partner with other Executive Admins across the organization to coordinate company-wide initiatives and events. - Anticipate the team's needs and proactively solve problems before they become distraction. Who You Are - Organized to a fault — you live by your to-do list and nothing slips past you. - Comfortable in a technical environment and able to hold your own in conversations about engineering projects and priorities. - A self-starter who doesn't wait to be told what needs doing. - Calm under pressure and adaptable when plans change (and in manufacturing, they do). - A strong communicator who can interface with everyone from engineers on the floor to senior leadership. - A team player with a low ego and a high output. Qualifications - 2+ years of administrative or executive support experience, ideally in a technical, engineering, or manufacturing environment. - Bachelor's degree in an engineering-related field, or equivalent experience supporting engineering or technical teams, is a strong plus. - Proficiency with productivity and scheduling tools (Google Workspace, Microsoft Office, etc.). - Experience with project management tools (e.g., Asana, Monday.com http://Monday.com, Smartsheet) is a plus. - Exceptional organizational skills and attention to detail. - Ability to manage multiple priorities in a fast-moving environment. - Strong written and verbal communication skills. The T1 Way We move fast, expect accountability, and treat people with respect. We also have a no-jerks policy: we don't tolerate big egos, bad behavior or \"that's not my job attitude\". Be sharp, be honest, be human. If you can hold the line and have a sense of humor, you'll fit right in. T1 Energy is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees and applicants and do not discriminate on the basis of any legally protected characteristics.", "summaryDescription" : "Executive Administrator, Engineering at T1 Energy. Provide administrative support. Manage calendars", "createdAt" : "2026-06-13T21:33:11.280", "lastUpdated" : "2026-06-15T03:45:09.220", "ingestTimestamp" : "2026-06-13T21:33:11.280", "mongoId" : "6a2c691174d8ee00a0905dc2", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 55000, "salaryAnnualMax" : 75000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Solar manufacturing", "Domestic solar supply chain", "American manufacturing", "Google Workspace", "Microsoft Office", "Asana", "Monday.com", "Smartsheet" ], "skillCount" : 8, "jobCategory" : "engineering", "jobSubcategory" : "software", "seniorityLevel" : "Junior", "dataQualityScore" : 0.7777778, "_score" : 695.1567, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Manufacturing", "llmIndustryConfidence" : 0.95 }, { "id" : "6a305098f292fd229cef28e2", "title" : "Remote Customer Support Agent (P&C)", "company" : "Jerry.ai", "industry" : "Insurance", "salary" : { "min" : 19.0, "max" : 21.0, "currency" : "USD", "frequency" : "Yearly" }, "location" : "Augusta, Georgia", "locations" : [ "Augusta, Georgia", "Dallas, Texas", "Gilbert, Arizona", "Sandy, Utah", "Memphis, Tennessee", "Tampa, Florida", "Buffalo, New York" ], "certifications" : [ "P&C license" ], "timestamp" : "2026-06-16T10:56:13.860", "fingerprint" : "4da240de3f4ebb31053c95b0b1094c17c2efa8f009775ddc1b65ff4b083cc8e0", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/jerry.ai/486e6d82-27e7-4fa8-b02e-bf2205b0e66e/application", "externalId" : "486e6d82-27e7-4fa8-b02e-bf2205b0e66e", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Augusta", "state" : "Georgia", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "33.4709714,-81.9748429" } ], "locationText" : "Augusta, Georgia, United States", "employmentType" : "FULL_TIME", "coreResponsibilities" : "Respond to inbound calls, Process service requests, Add/remove vehicles and drivers, Add lienholder information, Send policy documents, Help customers with policy questions, Make changes to existing policy, Retain policyholders, Find solutions for cancellation risk", "domainKnowledge" : "Insurance policies; Car insurance", "domainList" : [ "insurance-policies", "car-insurance" ], "domainSpecificKnowledge" : [ "Insurance policies", "Car insurance" ], "continuousLearning" : "Ongoing training; Mentorship", "problemSolvingSkills" : "Finding solutions", "outcomesObjectives" : "Make a measurable difference", "qualificationsBasic" : "2+ years call center experience", "qualificationsPreferred" : "P&C license within 60 days", "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "About the Opportunity: Come join one of the fastest-growing fintech startups in the U.S! At Jerry, we’re on a mission to help car owners save time and money on one of their most expensive and high maintenance assets. Since launching our mobile app in 2019, we have amassed over 4M customers, and expanded beyond insurance shopping to refinancing, safety and repairs to become the #1 rated AllCar app in the App Store. We are looking for a Customer Support Agent to join our growing team! In this role, you will be responsible for helping our existing customers make changes to their current insurance policies from one of Jerry's 55+ insurance carrier partners. From processing service changes to answering questions regarding policy details, you will support our customers with enthusiasm and care. If you are looking for an opportunity to make a measurable difference in the lives of millions, we'd love to hear from you! How you will make an impact: - Respond to inbound calls from existing customers - Process service requests such as adding/removing vehicles and drivers, adding lienholder information, sending policy documents, etc. - Help customers with questions they have regarding existing insurance policies in relation to coverages or policy benefits or make changes to existing policy - Work to retain Jerry policyholders by actively finding solutions for customers who are at risk of cancellation to make a measurable difference in the lives of millions, we'd love to hear from you! Who you are: - You can multitask and manage multiple competing priorities - You are passionate about helping others - Has 2+ years of experience working in a call center environment Compensation and perks: - Hourly wage: $19.00 - 21.00 - We will pay for your P&C license (expected within 60 days after starting) - Medical, dental, vision insurance, 401K match - Ability to work remotely (we provide work equipment) - Ongoing training and mentorship from our leadership team - An outstanding portfolio of insurance carriers and products - we work with over 55 carriers to ensure we can offer our customers the best options for them This role includes flexible scheduling options, with the choice between a 5-day, 8-hour schedule or a 4-day, 10-hour workweek. While we appreciate your interest and application, only applicants under consideration will be contacted. Jerry.ai is proud to be an Equal Employment Opportunity employer. We prohibit discrimination based on race, religion, color, national origin, sex, pregnancy, reproductive health decisions or related medical conditions, sexual orientation, gender identity, gender expression, age, veteran status, disability, genetic information, or other characteristics protected by applicable local, state or federal laws. Jerry.ai is committed to providing reasonable accommodations for individuals with disabilities in our job application process. If you need assistance or an accommodation due to a disability, please contact us at recruiting@jerry.ai recruiting@getjerry.com The successful candidate’s starting pay will fall within the pay range listed on this job posting, determined based on job-related factors including, but not limited to, skills, experience, qualifications, work location, and market conditions. Ranges are market-dependent and may be modified in the future. In addition to base salary, the compensation may include opportunities for equity grants. We offer a comprehensive benefits package to regular employees, including health, dental, and vision coverage, paid time off, paid parental leave, 401(K) plan with employer matching, and wellness benefits, among others. Equity opportunities may also be part of your total rewards package. Part-time, contract, or freelance roles may not be eligible for certain benefits. About Jerry.ai Jerry.ai is America’s first and only super app to radically simplify car ownership. We are redefining how people manage owning a car, one of their most expensive and time-consuming assets. Backed by artificial intelligence and machine learning, Jerry.ai simplifies and automates owning and maintaining a car while providing personalized services for all car owners' needs. We spend every day innovating and improving our AI-powered app to provide the best possible experience for our customers. From car insurance and financing to maintenance and safety, Jerry.ai does it all. We are the #1 rated and most downloaded app in our category with a 4.7 star rating in the App Store. We have more than 5 million customers — and we’re just getting started. Jerry.ai was founded in 2017 by serial entrepreneurs and has raised more than $240 million in financing. Join our team and work with passionate, curious and egoless people who love solving real-world problems. Help us build a revolutionary product that’s disrupting a massive market.", "summaryDescription" : "Remote Customer Support Agent (P&C) at Jerry.ai. Respond to inbound calls. Process service requests", "createdAt" : "2026-06-16T00:30:14.490", "lastUpdated" : "2026-06-16T10:56:13.860", "ingestTimestamp" : "2026-06-16T00:30:14.490", "mongoId" : "6a305098f292fd229cef28e2", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMax" : 21, "salaryBand" : "<30k", "hasSalary" : false, "allSkills" : [ "Insurance policies", "Car insurance", "P&C license" ], "skillCount" : 3, "jobCategory" : "sales", "jobSubcategory" : "customer_success", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "_score" : 689.8407, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "FinTech", "llmIndustryConfidence" : 0.98 }, { "id" : "6a305930f292fd229cf45a23", "title" : "Remote Customer Support Agent (P&C)", "company" : "Jerry.ai", "industry" : "Insurance", "salary" : { "min" : 19.0, "max" : 21.0, "currency" : "USD", "frequency" : "Yearly" }, "location" : "Augusta, Georgia", "locations" : [ "Augusta, Georgia", "Dallas, Texas", "Gilbert, Arizona", "Sandy, Utah", "Memphis, Tennessee", "Tampa, Florida", "Buffalo, New York" ], "certifications" : [ "P&C license" ], "timestamp" : "2026-06-16T13:07:21.875", "fingerprint" : "88166d42b7ca8000ad57dc5da2c50af1e3499d47e276bbf0c0718d752818e21d", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/Jerry.ai/486e6d82-27e7-4fa8-b02e-bf2205b0e66e/application", "externalId" : "486e6d82-27e7-4fa8-b02e-bf2205b0e66e", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Augusta", "state" : "Georgia", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "33.4709714,-81.9748429" } ], "locationText" : "Augusta, Georgia, United States", "employmentType" : "FULL_TIME", "coreResponsibilities" : "Respond to inbound calls, Process service requests, Add/remove vehicles and drivers, Add lienholder information, Send policy documents, Help customers with policy questions, Make changes to existing policy, Retain policyholders, Find solutions for cancellation risk", "domainKnowledge" : "Insurance policies; Car insurance", "domainList" : [ "insurance-policies", "car-insurance" ], "domainSpecificKnowledge" : [ "Insurance policies", "Car insurance" ], "continuousLearning" : "Ongoing training; Mentorship", "problemSolvingSkills" : "Finding solutions", "outcomesObjectives" : "Make a measurable difference", "qualificationsBasic" : "2+ years call center experience", "qualificationsPreferred" : "P&C license within 60 days", "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "About the Opportunity: Come join one of the fastest-growing fintech startups in the U.S! At Jerry, we’re on a mission to help car owners save time and money on one of their most expensive and high maintenance assets. Since launching our mobile app in 2019, we have amassed over 4M customers, and expanded beyond insurance shopping to refinancing, safety and repairs to become the #1 rated AllCar app in the App Store. We are looking for a Customer Support Agent to join our growing team! In this role, you will be responsible for helping our existing customers make changes to their current insurance policies from one of Jerry's 55+ insurance carrier partners. From processing service changes to answering questions regarding policy details, you will support our customers with enthusiasm and care. If you are looking for an opportunity to make a measurable difference in the lives of millions, we'd love to hear from you! How you will make an impact: - Respond to inbound calls from existing customers - Process service requests such as adding/removing vehicles and drivers, adding lienholder information, sending policy documents, etc. - Help customers with questions they have regarding existing insurance policies in relation to coverages or policy benefits or make changes to existing policy - Work to retain Jerry policyholders by actively finding solutions for customers who are at risk of cancellation to make a measurable difference in the lives of millions, we'd love to hear from you! Who you are: - You can multitask and manage multiple competing priorities - You are passionate about helping others - Has 2+ years of experience working in a call center environment Compensation and perks: - Hourly wage: $19.00 - 21.00 - We will pay for your P&C license (expected within 60 days after starting) - Medical, dental, vision insurance, 401K match - Ability to work remotely (we provide work equipment) - Ongoing training and mentorship from our leadership team - An outstanding portfolio of insurance carriers and products - we work with over 55 carriers to ensure we can offer our customers the best options for them This role includes flexible scheduling options, with the choice between a 5-day, 8-hour schedule or a 4-day, 10-hour workweek. While we appreciate your interest and application, only applicants under consideration will be contacted. Jerry.ai is proud to be an Equal Employment Opportunity employer. We prohibit discrimination based on race, religion, color, national origin, sex, pregnancy, reproductive health decisions or related medical conditions, sexual orientation, gender identity, gender expression, age, veteran status, disability, genetic information, or other characteristics protected by applicable local, state or federal laws. Jerry.ai is committed to providing reasonable accommodations for individuals with disabilities in our job application process. If you need assistance or an accommodation due to a disability, please contact us at recruiting@jerry.ai recruiting@getjerry.com The successful candidate’s starting pay will fall within the pay range listed on this job posting, determined based on job-related factors including, but not limited to, skills, experience, qualifications, work location, and market conditions. Ranges are market-dependent and may be modified in the future. In addition to base salary, the compensation may include opportunities for equity grants. We offer a comprehensive benefits package to regular employees, including health, dental, and vision coverage, paid time off, paid parental leave, 401(K) plan with employer matching, and wellness benefits, among others. Equity opportunities may also be part of your total rewards package. Part-time, contract, or freelance roles may not be eligible for certain benefits. About Jerry.ai Jerry.ai is America’s first and only super app to radically simplify car ownership. We are redefining how people manage owning a car, one of their most expensive and time-consuming assets. Backed by artificial intelligence and machine learning, Jerry.ai simplifies and automates owning and maintaining a car while providing personalized services for all car owners' needs. We spend every day innovating and improving our AI-powered app to provide the best possible experience for our customers. From car insurance and financing to maintenance and safety, Jerry.ai does it all. We are the #1 rated and most downloaded app in our category with a 4.7 star rating in the App Store. We have more than 5 million customers — and we’re just getting started. Jerry.ai was founded in 2017 by serial entrepreneurs and has raised more than $240 million in financing. Join our team and work with passionate, curious and egoless people who love solving real-world problems. Help us build a revolutionary product that’s disrupting a massive market.", "summaryDescription" : "Remote Customer Support Agent (P&C) at Jerry.ai. Respond to inbound calls. Process service requests", "createdAt" : "2026-06-16T00:30:10.729", "lastUpdated" : "2026-06-16T13:07:21.875", "ingestTimestamp" : "2026-06-16T00:30:10.729", "mongoId" : "6a305930f292fd229cf45a23", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMax" : 21, "salaryBand" : "<30k", "hasSalary" : false, "allSkills" : [ "Insurance policies", "Car insurance", "P&C license" ], "skillCount" : 3, "jobCategory" : "sales", "jobSubcategory" : "customer_success", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "_score" : 689.83923, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "FinTech", "llmIndustryConfidence" : 0.98 }, { "id" : "6a3051bbf292fd229cf05be2", "title" : "Administrative Coordinator – Hardware & Operations Support", "company" : "Blueprint Technologies", "salary" : { "min" : 23.0, "max" : 25.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Bellevue, WA, United States", "locations" : [ "Bellevue", "WA", "United States" ], "timestamp" : "2026-06-16T09:11:43.804", "fingerprint" : "e9cfe1dd6a93bd90196a3e049a0f52094f104148553064c13ba3d00e6773e47d", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/bpcs/jobs/8007762", "externalId" : "8007762", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Redmond", "state" : "Washington", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "47.6694141,-122.1238767" } ], "locationText" : "Redmond, Washington, United States", "coreResponsibilities" : "Manage operational processes, Coordinate cross-functional teams, Manage vendors and stakeholders, Track operational metrics, Plan resources, Drive continuous improvement", "remoteFriendly" : true, "workSiteFlexibility" : "Flexible", "rawDescription" : "Who is Blueprint? We are a technology solutions firm headquartered in Bellevue, Washington, with a strong presence across the United States. Unified by a shared passion for solving complicated problems, our people are our greatest asset. We use technology as a tool to bridge the gap between strategy and execution, powered by the knowledge, skills, and the expertise of our teams, who all have unique perspectives and years of experience across multiple industries. We’re bold, smart, agile, and fun. What does Blueprint do? Blueprint helps organizations unlock value from existing assets by leveraging cutting-edge technology to create additional revenue streams and new lines of business. We connect strategy, business solutions, products, and services to transform and grow companies. Why Blueprint? At Blueprint, we believe in the power of possibility and are passionate about bringing it to life. Whether you join our bustling product division, our multifaceted services team or you want to grow your career in human resources, your ability to make an impact is amplified when you join one of our teams. You’ll focus on solving unique business problems while gaining hands-on experience with the world’s best technology. We believe in unique perspectives and build teams of people with diverse skillsets and backgrounds. At Blueprint, you’ll have the opportunity to work with multiple clients and teams, such as data science and product development, all while learning, growing, and developing new solutions. We guarantee you won’t find a better place to work and thrive than at Blueprint. In This Role In this role, you will provide administrative support during a period of organizational change, helping backfill gaps created by evolving team needs, reorgs, and employee transitions. You will support an individual leader and broader team with complex administrative functions, including calendar management, meeting coordination, employee request support, hardware ordering and fulfillment, and other operational tasks as needed. This role requires strong attention to detail, professional communication, responsiveness, and the ability to manage deadlines in a hybrid work environment. Responsibilities Provide complex administrative support for an individual manager and secondary support for a broader team. Manage calendars, schedule meetings, coordinate logistics, and support day-to-day administrative operations. Coordinate hardware ordering, tracking, and fulfillment for employees and teams. Respond to employee requests in a timely, professional, and service-oriented manner. Support meeting and event coordination, including scheduling, preparation, and follow-up. Assist with travel arrangements as needed. Support department operations, including personnel, financial, and facilities-related administrative tasks. Help backfill administrative gaps caused by organizational changes, employee departures, or shifting business needs. Complete special projects and ad hoc administrative assignments as requested. Maintain clear, professional written communication with employees, leaders, and cross-functional stakeholders. Track requests, manage deadlines, and ensure timely completion of assigned tasks. Qualifications 1–2 years of experience in administrative support, office coordination, executive support, or a similar role. Experience using Outlook or similar calendaring tools to manage schedules and coordinate meetings. Proficiency with Microsoft Office Suite or similar productivity tools, especially Excel. Strong written communication skills, including the ability to maintain a professional tone in email correspondence. Ability to prioritize requests, meet deadlines, and remain responsive in a fast-paced environment. Strong attention to detail and follow-through. Experience supporting employee requests, team operations, or administrative workflows. Ability to work in a hybrid environment with required onsite attendance as needed. Preferred Qualifications Experience with hardware purchasing, ordering, fulfillment, or asset coordination. Experience using internal employee, HR, purchasing, or order management systems. Recent experience using administrative tools, productivity platforms, and internal business systems. Experience supporting leaders or teams during organizational change, transitions, or periods of evolving responsibilities. Ability to adapt quickly as needs are identified and responsibilities are defined. Prior experience coordinating across multiple stakeholders, teams, or business functions. Strong customer-service mindset and ability to support employees with professionalism and urgency. Salary Range At Blueprint, we strive to offer competitive pay that reflects the value of our team members. Compensation for this role is influenced by a variety of factors, including skills, education, responsibilities, experience, and geographic market. For candidates based in Washington State, the anticipated salary range is $23– $25 per hour. Please note that we typically do not hire new employees at the top of the posted range. Actual starting pay will be determined based on experience, skills, and internal equity. The final salary and job title may vary depending on the selected candidate’s qualifications and could fall outside the stated range. Equal Opportunity Employer Blueprint Technologies, LLC is an equal employment opportunity employer. Qualified applicants are considered without regard to race, color, age, disability, sex, gender identity or expression, orientation, veteran/military status, religion, national origin, ancestry, marital, or familial status, genetic information, citizenship, or any other status protected by law. If you need assistance or a reasonable accommodation to complete the application process, please reach out to: recruiting@bpcs.com Blueprint believe in the importance of a healthy and happy team, which is why our comprehensive benefits package includes: Medical, dental, and vision coverage Flexible Spending Account 401k program Competitive PTO offerings Parental Leave Opportunities for professional growth and development Location: Hybrid in Redmond, WA", "summaryDescription" : "Administrative Coordinator – Hardware & Operations Support at Blueprint Technologies. Manage operational processes. Coordinate cross-functional teams", "postedDate" : "2026-06-15T23:17:40.797", "createdAt" : "2026-06-15T23:17:40.797", "lastUpdated" : "2026-06-16T09:11:43.804", "ingestTimestamp" : "2026-06-15T23:17:40.797", "mongoId" : "6a3051bbf292fd229cf05be2", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 47840, "salaryAnnualMax" : 52000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Junior", "dataQualityScore" : 0.6666667, "_score" : 689.1484, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a3073ccf292fd229c003bcf", "title" : "Administration Support Representative", "company" : "Hato Hone St John", "industry" : "Hospital And Health Care", "salary" : { "min" : 41000.0, "max" : 52000.0, "currency" : "NZD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Entry-level Administration Support Representative salaries in Auckland, New Zealand, for Hato Hone St John, adjusted for part-time employment, are estimated based on 2024-2025 market data." }, "location" : "Auckland, Auckland, New Zealand", "locations" : [ "Auckland", "Auckland", "New Zealand" ], "timestamp" : "2026-06-16T11:21:51.696", "fingerprint" : "6b88c4a471ced7dc6a3ceb1ab970c487e868d094c3a1d237f2025b1a512564af", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/HatoHoneStJohn/6000000001155663-administration-support-representative", "externalId" : "6000000001155663", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Auckland", "state" : "Auckland", "country" : "New Zealand", "continent" : "oc", "source" : "llm", "workMode" : "onsite", "geo" : "-36.8520950,174.7631803" } ], "locationText" : "Auckland, Auckland, New Zealand", "employmentType" : "PART_TIME", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "entry", "professionalSkills" : [ "Customer service", "Administration" ], "softSkillsList" : [ "Adaptability", "Flexibility" ], "softSkills" : [ { "name" : "Adaptability" }, { "name" : "Flexibility" } ], "majorSkills" : "Customer service, Administration", "majorSkillsList" : [ "Customer service", "Administration" ], "coreResponsibilities" : "Complete administration processes efficiently, Complete administration processes accurately, Complete administration processes within time frames, Build effective relationships with team members, Build effective relationships with stakeholders, Maintain effective relationships with team members, Maintain effective relationships with stakeholders, Action outbound enquiries, Deliver accurate advice, Deliver professional advice, Deliver accurate support, Deliver professional support, Resolve customer complaints effectively, Resolve customer complaints speedily, Escalate customer complaints, Contribute to development of new ideas, Contribute to implementation of new ideas, Enhance service, Enhance reputation", "teamCollaboration" : "Internal stakeholders; External stakeholders", "domainKnowledge" : "Telecare products", "domainList" : [ "telecare-products" ], "domainSpecificKnowledge" : [ "Telecare products" ], "communicationSkills" : "Written communication; Verbal communication", "continuousLearning" : "Willingness to learn", "innovationCreativity" : "New ideas/approaches", "problemSolvingSkills" : "Finding resolutions", "qualificationsBasic" : "Call Centre experience, Written and verbal communication skills, Ability to prioritise tasks, Ability to manage time", "qualificationsPreferred" : "Exceptional customer service, Active and effective listening, Speaking clearly and articulately, Adaptability and flexibility, Understanding of sales process, Customer relationship development skills", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Ko wai mātou - About us : Hato Hone St John has been serving New Zealanders and working to save lives since 1885. As well as providing Ambulance Services, our programmes and team of over 11,000 staff and volunteers are helping to build strong, resilient communities across the motu; supporting everyone in Aotearoa to live healthier, happier and longer lives. He aha te tūranga - About the role: Our telecare team have an exciting opportunity for a confident, tech-savvy and multi-tasking administrator to join them. The role is part time, 28 hours per week, Monday to Thursday – 0800 to 1530. This role will provide administration & high-level customer service support to meet the needs of our customers. You will be responding to customer queries through outbound responses via calling or written communications to deliver exceptional customer service. You'll also; * Ensuring all administration processes and requirements are completed efficiently, accurately and within required time frames * Build and maintain effective relationships with team members and all internal and external stakeholders * Appropriately action all outbound enquiries, promptly delivering accurate and professional advice and support on all Telecare products * Resolve customer complaints effectively and speedily, and escalate where appropriate * Contribute to the development and implementation of new ideas/approaches that will enhance our service and reputation ## Qualifications Ko wai koe - About you: To be successful in this role, you will have: * Call Centre experience would be advantageous - exceptional customer service skills; active and effective listening, speaking clearing and articulately, adaptability and flexibility to finding resolutions * Highly organised with the ability to prioritise tasks and manage time * Strong written and verbal communication skills, with excellent attention to detail * \"Can do' attitude and team player focused on delivering outcomes * Understanding of the sales process and customer relationship development skills The most important attributes we are looking for is attitude and the willingness to learn. We will develop the right person who has the desire to work with purpose. ## Additional Information Me pēhea te tuku tono - How to apply Click \"apply now \" before applications close at 11.59pm onFriday 26th of June 2026 For further information please contact Anita Teague on 0800 STJOHN for a confidential discussion. At Hato Hone St John, we embrace diversity, welcoming everyone to bring their authentic selves to work. We value unique perspectives, fostering inclusivity to better serve our communities, and we're committed to creating a workplace where everyone belongs. E pōhiritia nei e mātou, te whānau o Hato Hone St John, ngā rereketanga o ia tāngata ki te haramai. E āwhinatia e mātou i ngā whakaaro rereke, kia mahi pai i roto i ngā hāpori katoa. Ko ta mātou nei haepapa, kia hangaia tātahi āhuru mōwai mā tātou, kia mahi haumaru ai. If you need accommodations for accessibility, please reach out to the recruiter listed for equitable participation in our recruitment process. Research shows that women and people from under-represented groups are less likely to apply for roles when their experience doesn’t match the job description perfectly. If you’re excited and think you have what it takes, we want to hear from you! Even if your experience doesn’t align 100%. Please apply or contact the recruitment advisor listed on the advertisement for a kōrero.", "summaryDescription" : "Administration Support Representative at Hato Hone St John. Skills: Customer service, Administration. Complete administration processes efficiently. Complete administration processes accurately", "postedDate" : "2026-06-15T20:36:52.000", "createdAt" : "2026-06-16T01:43:18.332", "lastUpdated" : "2026-06-16T11:21:51.696", "ingestTimestamp" : "2026-06-16T01:43:18.332", "mongoId" : "6a3073ccf292fd229c003bcf", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "30k-50k", "hasSalary" : false, "allSkills" : [ "Adaptability", "Flexibility", "Customer service", "Administration", "Telecare products" ], "skillCount" : 5, "jobCategory" : "sales", "jobSubcategory" : "customer_success", "seniorityLevel" : "Entry", "dataQualityScore" : 1.0, "_score" : 676.3164, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.95 }, { "id" : "6a30688ef292fd229cfc4638", "title" : "Administration Support Representative", "company" : "Hato Hone St John", "industry" : "Hospital And Health Care", "salary" : { "min" : 41000.0, "max" : 52000.0, "currency" : "NZD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an entry-level Administration Support Representative in Auckland, New Zealand, adjusted for the healthcare industry and part-time employment." }, "location" : "Auckland, Auckland, New Zealand", "locations" : [ "Auckland", "Auckland", "New Zealand" ], "timestamp" : "2026-06-16T10:20:24.191", "fingerprint" : "e379642d29150d44b06ba197d4eae82437fd7f03963ed566889cb627b2f7d50d", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/HatoHoneStJohn/6000000001155663-administration-support-representative", "externalId" : "6000000001155663", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Auckland", "state" : "Auckland", "country" : "New Zealand", "continent" : "oc", "source" : "llm", "workMode" : "onsite", "geo" : "-36.8520950,174.7631803" } ], "locationText" : "Auckland, Auckland, New Zealand", "employmentType" : "PART_TIME", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "entry", "professionalSkills" : [ "Customer service", "Administration" ], "softSkillsList" : [ "Adaptability", "Flexibility" ], "softSkills" : [ { "name" : "Adaptability" }, { "name" : "Flexibility" } ], "majorSkills" : "Customer service, Administration", "majorSkillsList" : [ "Customer service", "Administration" ], "coreResponsibilities" : "Complete administration processes efficiently, Complete administration processes accurately, Complete administration processes within time frames, Build effective relationships with team members, Build effective relationships with stakeholders, Maintain effective relationships with team members, Maintain effective relationships with stakeholders, Action outbound enquiries, Deliver accurate advice, Deliver professional advice, Deliver accurate support, Deliver professional support, Resolve customer complaints effectively, Resolve customer complaints speedily, Escalate customer complaints, Contribute to development of new ideas, Contribute to implementation of new ideas, Enhance service, Enhance reputation", "teamCollaboration" : "Internal stakeholders; External stakeholders", "domainKnowledge" : "Telecare products", "domainList" : [ "telecare-products" ], "domainSpecificKnowledge" : [ "Telecare products" ], "communicationSkills" : "Written communication; Verbal communication", "continuousLearning" : "Willingness to learn", "innovationCreativity" : "New ideas/approaches", "problemSolvingSkills" : "Finding resolutions", "qualificationsBasic" : "Call Centre experience, Written and verbal communication skills, Ability to prioritise tasks, Ability to manage time", "qualificationsPreferred" : "Exceptional customer service, Active and effective listening, Speaking clearly and articulately, Adaptability and flexibility, Understanding of sales process, Customer relationship development skills", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Ko wai mātou - About us : Hato Hone St John has been serving New Zealanders and working to save lives since 1885. As well as providing Ambulance Services, our programmes and team of over 11,000 staff and volunteers are helping to build strong, resilient communities across the motu; supporting everyone in Aotearoa to live healthier, happier and longer lives. He aha te tūranga - About the role: Our telecare team have an exciting opportunity for a confident, tech-savvy and multi-tasking administrator to join them. The role is part time, 28 hours per week, Monday to Thursday – 0800 to 1530. This role will provide administration & high-level customer service support to meet the needs of our customers. You will be responding to customer queries through outbound responses via calling or written communications to deliver exceptional customer service. You'll also; * Ensuring all administration processes and requirements are completed efficiently, accurately and within required time frames * Build and maintain effective relationships with team members and all internal and external stakeholders * Appropriately action all outbound enquiries, promptly delivering accurate and professional advice and support on all Telecare products * Resolve customer complaints effectively and speedily, and escalate where appropriate * Contribute to the development and implementation of new ideas/approaches that will enhance our service and reputation ## Qualifications Ko wai koe - About you: To be successful in this role, you will have: * Call Centre experience would be advantageous - exceptional customer service skills; active and effective listening, speaking clearing and articulately, adaptability and flexibility to finding resolutions * Highly organised with the ability to prioritise tasks and manage time * Strong written and verbal communication skills, with excellent attention to detail * \"Can do' attitude and team player focused on delivering outcomes * Understanding of the sales process and customer relationship development skills The most important attributes we are looking for is attitude and the willingness to learn. We will develop the right person who has the desire to work with purpose. ## Additional Information Me pēhea te tuku tono - How to apply Click \"apply now \" before applications close at 11.59pm onFriday 26th of June 2026 For further information please contact Anita Teague on 0800 STJOHN for a confidential discussion. At Hato Hone St John, we embrace diversity, welcoming everyone to bring their authentic selves to work. We value unique perspectives, fostering inclusivity to better serve our communities, and we're committed to creating a workplace where everyone belongs. E pōhiritia nei e mātou, te whānau o Hato Hone St John, ngā rereketanga o ia tāngata ki te haramai. E āwhinatia e mātou i ngā whakaaro rereke, kia mahi pai i roto i ngā hāpori katoa. Ko ta mātou nei haepapa, kia hangaia tātahi āhuru mōwai mā tātou, kia mahi haumaru ai. If you need accommodations for accessibility, please reach out to the recruiter listed for equitable participation in our recruitment process. Research shows that women and people from under-represented groups are less likely to apply for roles when their experience doesn’t match the job description perfectly. If you’re excited and think you have what it takes, we want to hear from you! Even if your experience doesn’t align 100%. Please apply or contact the recruitment advisor listed on the advertisement for a kōrero.", "summaryDescription" : "Administration Support Representative at Hato Hone St John. Skills: Customer service, Administration. Complete administration processes efficiently. Complete administration processes accurately", "postedDate" : "2026-06-15T20:36:52.000", "createdAt" : "2026-06-16T00:12:45.755", "lastUpdated" : "2026-06-16T10:20:24.191", "ingestTimestamp" : "2026-06-16T00:12:45.755", "mongoId" : "6a30688ef292fd229cfc4638", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "30k-50k", "hasSalary" : false, "allSkills" : [ "Adaptability", "Flexibility", "Customer service", "Administration", "Telecare products" ], "skillCount" : 5, "jobCategory" : "sales", "jobSubcategory" : "customer_success", "seniorityLevel" : "Entry", "dataQualityScore" : 1.0, "_score" : 676.3164, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c5e5e74d8ee00a08e38b3", "title" : "Executive Assistant & Office Administrator", "company" : "VantageScore", "salary" : { "min" : 80000.0, "max" : 90000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "New York, NY", "locations" : [ "New York", "NY" ], "timestamp" : "2026-06-14T22:22:36.062", "fingerprint" : "9d2d45bced778eb4fbbf969e367a605e81d4e323d6438888effaeeae6003a687", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/vantagescore/jobs/4145488009", "externalId" : "4145488009", "structuredLocations" : [ { "city" : "New York", "state" : "New York", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "40.7127281,-74.0060152" } ], "locationText" : "New York, New York, United States", "experienceMinYears" : 1, "experienceMaxYears" : 2, "experienceLevel" : "Entry", "softSkillsList" : [ "Professionalism", "Discretion", "Interpersonal skills", "Adaptability" ], "softSkills" : [ { "name" : "Professionalism" }, { "name" : "Discretion" }, { "name" : "Interpersonal skills" }, { "name" : "Adaptability" } ], "majorSkills" : "Executive Support, Office Operations", "majorSkillsList" : [ "Executive Support", "Office Operations" ], "coreResponsibilities" : "Provide high-level administrative support, Manage complex calendars, Coordinate logistics for meetings, Prepare briefing materials, Draft correspondence on behalf of executives, Handle sensitive information with discretion, Prepare and submit expense reports, Track meeting requests, Monitor outstanding invitations, Follow up on open tasks, Maintain tracking systems, Anticipate scheduling conflicts, Oversee day-to-day office operations, Assist in coordinating company meetings, Support onboarding logistics for new employees, Serve as a point of contact for office", "toolProficiency" : [ "Google Workspace", "Microsoft Office" ], "communicationSkills" : "Written communication; Verbal communication", "problemSolvingSkills" : "Problem-solving ability", "qualificationsBasic" : "1+ years of experience in an Executive Assistant, Administrative, or similar role", "qualificationsPreferred" : "Experience supporting senior-level leadership", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Position Overview We are seeking a highly organized, proactive, and detail-oriented Executive Assistant & Office Administrator to support senior leadership while ensuring the smooth day-to-day operations of the office. This role requires exceptional follow-through, strong organizational systems, and the ability to manage competing priorities with professionalism and discretion. The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, and is comfortable leveraging productivity software to track contacts, meetings, and communications. Given team growth, we may hire more than one individual into this role. Executive Assistant Responsibilities Executive Support Provide high-level administrative support to senior leadership Manage complex calendars, scheduling internal and external meetings Coordinate logistics for meetings, including agendas, materials, and follow-ups Prepare briefing materials and ensure executives are prepared for meetings and events Draft, edit, and manage correspondence on behalf of executives Handle sensitive and confidential information with discretion Prepare and submit Executive’s expense report Meeting & Communication Management Track meeting requests and ensure timely confirmation and scheduling Monitor outstanding invitations and proactively follow up when responses have not been received Ensure clear communication between executives and internal/external stakeholders Document key meeting notes and action items as needed Follow through on open tasks to ensure completion and accountability Proactive Follow-Through Monitor open requests and pending items to ensure nothing falls through the cracks Identify when responses are delayed and initiate appropriate follow-up Maintain tracking systems for key initiatives and recurring meetings Anticipate scheduling conflicts or bottlenecks and resolve them in advance Office Administrator Responsibilities Oversee day-to-day office operations for one of our NYC offices Assist in coordinating company meetings, team events, and offsites Support onboarding logistics for new employees Support the office Manager as needed on various tasks Serve as a point of contact for general office inquiries Qualifications 1+ years of experience in an Executive Assistant, Administrative, or similar role Experience supporting senior-level leadership preferred Strong familiarity with calendar management tools and productivity platforms (Google Workspace, Microsoft Office, project management tools, etc.) Exceptional organizational and time-management skills Demonstrated ability to follow through on tasks and ensure completion Strong written and verbal communication skills Ability to prioritize and manage multiple responsibilities simultaneously High level of professionalism and discretion Key Competencies Proactive mindset and anticipation of needs Strong follow-up and accountability Systems-oriented thinking Detail-oriented and highly organized Strong interpersonal skills Problem-solving ability Adaptability in a fast-paced environment Compensation The anticipated base salary range for this position is $80,000 – $90,000 annually. Actual compensation will be determined based on experience, skills, and internal equity. This role may also be eligible for discretionary bonus and benefits. Equal Employment Opportunity We are an Equal Opportunity Employer. We are committed to fostering an inclusive workplace and do not discriminate on the basis of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, veteran status, genetic information, or any other protected characteristic under applicable law.", "summaryDescription" : "Executive Assistant & Office Administrator at VantageScore. Skills: Executive Support, Office Operations. Provide high-level administrative support. Manage complex calendars", "postedDate" : "2026-06-12T22:07:54.176", "createdAt" : "2026-06-12T22:07:54.176", "lastUpdated" : "2026-06-14T22:22:36.062", "ingestTimestamp" : "2026-06-12T22:07:54.176", "mongoId" : "6a2c5e5e74d8ee00a08e38b3", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 80000, "salaryAnnualMax" : 90000, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ "Professionalism", "Discretion", "Interpersonal skills", "Adaptability", "Executive Support", "Office Operations", "Google Workspace", "Microsoft Office" ], "skillCount" : 8, "jobCategory" : "other", "jobSubcategory" : "executive-office/office-management", "dataQualityScore" : 0.8888889, "_score" : 675.54297, "daysOld" : 2, "hasLocation" : true, "hasGeo" : true }, { "id" : "6a2ea7ec74d8ee00a0e5e7d1", "title" : "Executive Administrative Assistant", "company" : "Harvest Midstream", "salary" : { "min" : 75000.0, "max" : 105000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Senior Executive Administrative Assistant in Houston, United States, adjusted for the energy industry and company size." }, "location" : "Houston, TX", "locations" : [ "Houston, TX", "United States of America" ], "certifications" : [ "Notary public" ], "timestamp" : "2026-06-16T05:24:33.839", "fingerprint" : "dffad82005326838afdcc92d42c135cb882fba690da5202c8bc44cb386f395bb", "source" : "workday", "language" : "en", "applyUrl" : "https://hec.wd5.myworkdayjobs.com/Harvest_Midstream/job/Houston-TX/XMLNAME-26-084U1---Executive-Administrative-Assistant_R006247", "externalId" : "R006247", "industryFunction" : { }, "locationPoint" : "61.63028,-149.81806", "structuredLocations" : [ { "city" : "Houston", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "29.7589382,-95.3676974" } ], "locationText" : "Houston, Texas, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "Associate's", "experienceMinYears" : 10, "experienceMaxYears" : 10, "experienceLevel" : "Senior", "technicalSkills" : "Microsoft Office, Excel, Word, Outlook, Adobe, SAP, IManage", "professionalSkills" : [ "File management", "Invoice management", "Spreadsheet creation", "Presentation creation" ], "hardSkillsList" : [ "Calendar management", "Travel coordination", "Office supply inventory" ], "hardSkills" : [ { "name" : "Calendar management", "level" : "intermediate" }, { "name" : "Travel coordination", "level" : "intermediate" }, { "name" : "Office supply inventory", "level" : "intermediate" } ], "majorSkills" : "Executive support, Calendar management, Travel arrangements", "majorSkillsList" : [ "Executive support", "Calendar management", "Travel arrangements" ], "coreResponsibilities" : "Manage executive's complex calendar, Prioritize and coordinate meetings, Coordinate appointments and events, Schedule all meetings, Provide telephone support, Greet visitors on behalf of executive, Greet visitors on behalf of Harvest Midstream team, Prioritize logistics for meetings, Plan logistics for meetings, Coordinate logistics for meetings, Oversee logistics for meetings, Support executives with various projects, Manage communication for projects, Manage file management for projects, Manage invoice management for projects, Manage tracking for projects, Create forms, Update forms, File agreements, Create spreadsheets, Create power point presentations, Manage office supply inventory, Manage departmental needs, Coordinate orders for supplies, Serve as liaison for IT issues, Serve as liaison for technology issues, Maintain confidentiality in handling sensitive information, Exercise sound judgment, Exercise discretion, Serve as professional point of contact for external, Serve as professional point of contact for business, Serve as professional point of contact for prospective, Foster relationships, Represent executive office with discretion, Represent executive office with professionalism, Coordinate complex travel arrangements, Develop detailed itineraries, Develop customized itineraries, Ensure efficient executive travel, Ensure seamless executive travel, Act as strategic gatekeeper, Filter requests, Minimize scheduling conflicts, Ensure executive's time is aligned to critical activities, Respond effectively to last-minute changes, Respond effectively to urgent issues, Respond effectively to scheduling disruptions, Ensure continuity of operations under pressure, Coordinate executive events, Coordinate company-wide events, Provide mentorship to administrative professionals, Provide guidance to administrative professionals, Provide informal leadership to administrative professionals, Promote best practices, Foster collaboration among administrative professionals, Support consistency across administrative team, Support excellence across administrative team", "teamCollaboration" : "Interact with multiple stakeholders; Work collaboratively in teams; Work independently; Work across companies; Work with executives", "toolProficiency" : [ "Microsoft Office", "Adobe", "SAP", "IManage" ], "communicationSkills" : "Written communication; Verbal communication", "problemSolvingSkills" : "Problem-solving", "qualificationsBasic" : "10 years administrative experience, 5 years executive-level office experience, High level of professionalism, High level of flexibility, High level of discretion, High level of judgment, High level of diplomacy, High level of tact, Composure under stressful conditions, Handle complex problems with minimal supervision, Establish and maintain effective working relationships, Complete multiple, diverse tasks of differing priorities without close supervision, Excellent written communication skills, Excellent verbal communication skills, Outstanding administrative skills, Outstanding organizational skills, Microsoft Office Excel proficiency, Microsoft Office Word proficiency, Microsoft Office Outlook proficiency, Adobe proficiency, Associate's Degree, Bachelor's Degree", "qualificationsPreferred" : "SAP proficiency, IManage proficiency, Other similar document management systems proficiency, Notary public", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Job Objective: The Executive Assistance will provide administrative and general support to company executives. The EA will support Harvest Midstream, and work across other Hildebrand Enterprise companies and executives, to ensure a smooth flow of communications and appointments as needed. The EA must be capable of interacting effectively across multiple stakeholders at all levels, demonstrate proactive approach and execute a wide range of complex and confidential administrative, personal, and operational tasks. This role handles frequently changing daily events and must be available for meetings and events that take place in the evenings. The EA serves as the problem-solving point person over a wide variety of matters. This position effectively handles a broad range of issues for all members of the Harvest Midstream team in a busy and demanding environment through demonstrated ability to lead and work collaboratively in teams as well as independently. The EA is highly strategic and facilitative and requires a combination of focus and flexibility as well as a willingness to play an active, behind-the-scenes role. The position frequently handles special projects as directed. The ideal individual is highly resourceful with strong emotional intelligence, self-motivation, and strong analytical skills. **Essential Job Responsibilities:** * Proactively manage the executive’s complex calendar, prioritizing and coordinating meetings, appointments, and events to optimize time and ensure alignment with business priorities. * Schedules all meetings and appointments; provides all telephone support, including screening; greets visitors on behalf of the executive and Harvest Midstream team. * Independently prioritizes, plans, coordinates, and/or oversees logistics (audio visuals, hotel, flights, catering, etc.) for meetings (onsite and off-site) with individuals and entities internal and external to the company. * Support executives with various projects including communication, file management, invoice management and tracking, creating, and updating forms, filing agreements, creating spreadsheets and power point presentations, and other similar functions as directed. * Manage office supply inventory and departmental needs, including coordinating orders and serving as a liaison for resolving IT and technology-related issues to ensure uninterrupted team operations. * Maintain the highest level of confidentiality in handling sensitive personal, financial, and business information, always exercising sound judgment and discretion. * Serve as a professional point of contact for external customers, business partners, and prospective clients, fostering strong relationships and representing the executive office with discretion and professionalism. * Coordinate complex travel arrangements and develop detailed, customized itineraries to ensure efficient and seamless executive travel experiences. * Act as a strategic gatekeeper by filtering requests, minimizing scheduling conflicts, and ensuring the executive’s time is aligned to the most critical activities. * Respond effectively to last-minute changes, urgent issues, or scheduling disruptions with professionalism and agility, ensuring continuity of operations under pressure. * Coordinate executive or company-wide events such as employee recognition ceremonies, leadership offsites, and milestone celebrations on behalf of the C-suite. * Provide mentorship, guidance, and informal leadership to other administrative professionals, promoting best practices, fostering collaboration, and supporting consistency and excellence across the broader administrative team. **Other Job Responsibilities:** * Demonstrate commitment to company core values — **Integrity, Ownership, Urgency, Alignment, and Innovation** — in all daily responsibilities and interactions. * Actively support and contribute to the company’s mission and vision through reliable, high-quality work * Other duties as assigned by management. **Qualifications:** * Minimum of 10 years of administrative experience with at least 5 of those being executive-level office experience, with a demonstrated ability to perform duties with a high level of professionalism, flexibility, discretion, judgment, diplomacy and tact. * Maintains composure under stressful conditions and handles complex problems with minimal supervision. * Ability to establish and maintain effective working relationships with employees, supervisors, other departments, officials, external clients, business partners, prospective business partners and the public. * Ability to complete multiple, diverse tasks of differing priorities without close supervision. * Excellent written and verbal communication skills. * Outstanding administrative and organizational skills. * Proficiency in the use and application of the following software: * Required: Microsoft Office Excel, Word, Outlook and PowerPoint; Adobe * Preferred: SAP, iManage or other similar document management systems **Education Requirements, Certifications, Licenses, and Registrations:** * Required: Associate or bachelor’s Degree from an accredited four-year university or college. * Preferred: Notary public.", "summaryDescription" : "Executive Administrative Assistant at Harvest Midstream. Skills: Executive support, Calendar management, Travel arrangements. Manage executive's complex calendar. Prioritize and coordinate meetings", "postedDate" : "2026-06-11T21:05:27.325", "createdAt" : "2026-06-14T21:05:27.314", "lastUpdated" : "2026-06-16T05:24:33.839", "ingestTimestamp" : "2026-06-14T21:05:27.314", "mongoId" : "6a2ea7ec74d8ee00a0e5e7d1", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "sourceUrl" : "https://hec.wd5.myworkdayjobs.com/Harvest_Midstream/job/Houston-TX/XMLNAME-26-084U1---Executive-Administrative-Assistant_R006247", "salaryAnnualMin" : 75000, "salaryAnnualMax" : 105000, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ "Calendar management", "Travel coordination", "Office supply inventory", "Executive support", "Travel arrangements", "File management", "Invoice management", "Spreadsheet creation", "Presentation creation", "Notary public", "Microsoft Office", "Adobe", "SAP", "IManage" ], "skillCount" : 14, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "mid", "dataQualityScore" : 1.0, "_score" : 671.0688, "daysOld" : 4, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Energy", "llmIndustryConfidence" : 0.95 }, { "id" : "6a30609bf292fd229cf917db", "title" : "Administrative Assistant", "company" : "Holder Construction", "industry" : "Real Estate", "salary" : { "min" : 45000.0, "max" : 65000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Administrative Assistant in Franklin Furnace, OH, adjusted for mid-seniority and the construction industry." }, "location" : "Franklin Furnice, OH", "locations" : [ "Franklin Furnice", "OH" ], "timestamp" : "2026-06-16T09:04:35.354", "fingerprint" : "6a4f4b82e51dafccdacbc99d7c2e985cb7b9bead0ee77641432c702f6065b1a9", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/holderconstruction/jobs/4286158009", "externalId" : "4286158009", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Franklin Furnace", "state" : "Ohio", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "38.6068300,-82.8472029" } ], "locationText" : "Franklin Furnace, Ohio, United States", "employmentType" : "FULL_TIME", "technicalSkills" : "Microsoft Office Suite, Word, Excel, Outlook", "professionalSkills" : [ "Cost coding", "Record-keeping" ], "hardSkillsList" : [ "Accounts payable processing", "Invoice management", "Expense categorization" ], "hardSkills" : [ { "name" : "Accounts payable processing", "level" : "intermediate" }, { "name" : "Invoice management", "level" : "intermediate" }, { "name" : "Expense categorization", "level" : "intermediate" } ], "majorSkills" : "Accounts payable, Cost coding, Administrative support", "majorSkillsList" : [ "Accounts payable", "Cost coding", "Administrative support" ], "coreResponsibilities" : "Process vendor invoices, Manage vendor invoices, Ensure timely payments, Maintain accurate record-keeping, Accurately code project costs, Track project costs, Categorize expenses correctly, Liaise with vendors, Liaise with internal teams, Resolve invoicing queries, Resolve cost-related queries, Maintain financial records, Organize financial records, Provide administrative support", "teamCollaboration" : "Internal teams", "domainKnowledge" : "Construction industry", "domainList" : [ "construction-industry" ], "domainSpecificKnowledge" : [ "Construction industry" ], "toolProficiency" : [ "Microsoft Office", "Word", "Excel", "Outlook" ], "communicationSkills" : "Invoicing queries; Cost-related queries", "documentationSkills" : "Financial records documentation", "problemSolvingSkills" : "Resolve queries", "specialRequirements" : "Substance abuse testing, Background screening", "qualificationsBasic" : "Proven experience in administrative roles, Experience with accounts payable, Experience with cost coding, Organizational skills, Attention to detail, Proficiency in Microsoft Office Suite, Excellent communication skills, Excellent interpersonal skills, Ability to work independently, Ability to work as part of a team", "qualificationsPreferred" : "Familiarity with accounting software", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "ABOUT US Holder Construction is a nationally recognized leader in the construction industry, consistently ranked among the top firms on ENR’s Top 400 Contractors list. We are a performance-driven company that believes in rewarding excellence and investing in our people. Our structured career development program empowers associates to grow quickly into expanded roles and responsibilities based on merit. With operations throughout the United States, we offer a highly competitive compensation and benefits package, including: Annual bonus program Paid time off Health, dental, vision, and life insurance 401(k)-retirement plan Night and swing shift differential pay for select roles We are looking for an Administrative Assistant to join our Operations team in Franklin Furnace, OH. This is a full-time, in-person position. Key Responsibilities Accounts Payable: Process and manage vendor invoices, ensuring timely payments and accurate record-keeping. Cost Coding: Accurately code and track project costs, ensuring all expenses are recorded and categorized correctly. Communication: Liaise with vendors and internal teams to resolve any invoicing or cost-related queries. Documentation: Maintain and organize financial records and documentation. Support: Provide administrative support to other departments as needed. Qualifications Required: Proven experience in administrative roles, preferably with a focus on accounts payable and cost coding. Strong organizational skills and attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Excellent communication and interpersonal skills. Ability to work independently and as part of a team. Preferred: Familiarity with accounting software. Holder is committed to Equal Opportunity Employment (EOE). Substance abuse testing and a background screening is a condition of employment and Holder Construction does not sponsor applicants for immigration status or benefits.", "summaryDescription" : "Administrative Assistant at Holder Construction. Skills: Accounts payable, Cost coding, Administrative support. Process vendor invoices. Manage vendor invoices", "postedDate" : "2026-06-15T23:29:00.232", "createdAt" : "2026-06-15T23:29:00.232", "lastUpdated" : "2026-06-16T09:04:35.354", "ingestTimestamp" : "2026-06-15T23:29:00.232", "mongoId" : "6a30609bf292fd229cf917db", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 45000, "salaryAnnualMax" : 65000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Accounts payable processing", "Invoice management", "Expense categorization", "Accounts payable", "Cost coding", "Administrative support", "Record-keeping", "Construction industry", "Microsoft Office", "Word", "Excel", "Outlook" ], "skillCount" : 12, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.8888889, "_score" : 665.18506, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Construction", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c7bea74d8ee00a094b98e", "title" : "Administrative Assistant", "company" : "StepStone Group", "industry" : "Consulting", "salary" : { "min" : 35000.0, "max" : 48000.0, "currency" : "GBP", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Administrative Assistant in London, UK, adjusted for mid-seniority and the finance industry." }, "location" : "London, United Kingdom", "locations" : [ "London", "United Kingdom" ], "timestamp" : "2026-06-15T08:43:37.823", "fingerprint" : "98f2aeafb0d5654a5395fca25f812bce241349228d8935d3555d0ba7988262c0", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://www.stepstonegroup.com/current-opportunities/?gh_jid=7992227", "externalId" : "7992227", "industryFunction" : { }, "structuredLocations" : [ { "city" : "London", "country" : "United Kingdom", "continent" : "eu", "source" : "llm", "workMode" : "onsite", "geo" : "51.5074456,-0.1277653" } ], "locationText" : "London, United Kingdom", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Operational metrics", "Resource planning", "Continuous improvement" ], "hardSkillsList" : [ "Expense reporting", "Travel planning", "Meeting coordination", "Proofreading", "Editing" ], "hardSkills" : [ { "name" : "Expense reporting", "level" : "intermediate" }, { "name" : "Travel planning", "level" : "intermediate" }, { "name" : "Meeting coordination", "level" : "intermediate" }, { "name" : "Proofreading", "level" : "intermediate" }, { "name" : "Editing", "level" : "intermediate" } ], "majorSkills" : "Administrative support, Calendar management, Communication", "majorSkillsList" : [ "Administrative support", "Calendar management", "Communication" ], "coreResponsibilities" : "Monitor calendars and emails, Draft and edit correspondence, Track executive meetings and follow-ups, Handle travel logistics, Support event logistics, Prepare expense reports, Anticipate calendar issues, Schedule complex meetings, Assist with off-site meetings, Support colleagues and team projects, Maintain confidentiality, Assist guests with office support", "teamCollaboration" : "Support colleagues; Assist with team projects; Act as a team player", "domainKnowledge" : "StepStone Group policies; Financial environment", "domainList" : [ "stepstone-group-policies", "financial-environment" ], "domainSpecificKnowledge" : [ "StepStone Group policies", "Financial environment" ], "communicationSkills" : "Clear communication; Effective communication", "documentationSkills" : "Document finalization", "problemSolvingSkills" : "Problem solving", "qualificationsBasic" : "3-5 years' professional experience, Ability to manage confidential information, Ability to manage multiple tasks, Ability to work collaboratively, Ability to perform general office duties, Ability to work in a fast-paced environment, Ability to think 'outside of the box'", "qualificationsPreferred" : "College degree preferred", "remoteFriendly" : false, "rawDescription" : "We are global private markets specialists delivering tailored investment solutions, advisory services, and impactful, data driven insights to the world’s investors. Leveraging the power of our platform and our peerless intelligence across sectors, strategies, and geographies, we help identify the advantages and the answers our clients need to succeed. Position Overview The Administrative Assistant of StepStone Group will provide essential administrative support mainly to the Business Development team, while also providing administrative support to another smaller team(s). to executives and teams, helping ensure smooth daily operations in a fast-paced financial environment. The Administrative Assistant should demonstrate strong attention to detail, can work both independently and with others, manage time efficiently, communicate clearly, and understand colleagues’ needs. The Administrative Assistant will work with both appointed executives and assist the General Administrative team on an as needed basis. Responsibilities Monitor heavy and fluctuating calendars, high volume of e-mails, and flow of communication. Compose, draft, proof, edit, and finalize correspondence including e-mail and other documents. Track Executives' meetings, as well as necessary follow-ups Familiarity with StepStone Groups policies as outlined in the handbook and on-line, including but not limited to, travel, personal stock, IT, and record retention. Handle planning logistics for domestic and international trips using the Firm's contracted travel agency; provide detailed itineraries, agendas, directions, visas and passport renewals. Support activities related to roadshows, events and AGMs, including coordination and logistical support. Prepare expense reports in timely manner ensuring accuracy and submitting in accordance with Firm policy. Monitor executive's calendars and anticipate where problems might arise regarding calendar, meeting preparation, needs of executives involved, requests for meetings; communicate potential and/or confirmed changes to parties involved immediately. Schedule and coordinate complex meetings and executive events requiring detailed logistics handling and problem solving, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available, coordinate hospitality services as needed; assist with various StepStone Group off-site meetings as requested in an upbeat and professional manner. Contribute to a positive and productive work environment by supporting colleagues and assisting with team projects as needed. Act in discreet and professional manner with others; sensitivity to the confidential nature of the Firm's business and consistently uphold such confidences and use this information only in the course of performing your job for StepStone Group. Act as a team player, including taking on additional tasks to support colleagues and the Firm and offering to help before being asked; give credit where credit is due. Contribute your talents and efforts to a productive, pleasant, and safe working environment. Assist StepStone Group guests with general office support and reservations (travel, dinner, and local transportation, etc.). Requirements A minimum of 3 -5 years' professional experience; college degree preferred. Ability to manage highly sensitive, confidential information with complete discretion. Demonstrates good judgement; skilled at developing and maintaining relationships representing StepStone Group in a professional manner. Ability to manage multiple tasks and prioritize effectively in a fast-paced environment. Strong attention to detail. Sense of urgency; ability to work in a fast-paced, dynamic environment and flexible attitude when responding to changes. Self-motivated; proactively identify areas for improvement to better streamline team workflow; can think 'outside of the box.' Excellent verbal and written communication skills; presents ideas clearly and communicate openly and effectively with team; facilitate multi-directional information flow. Ability to work collaboratively as part of a team. Ability to perform general office duties including printing, binding and ability to upload meeting materials to iPads. Capable of working in a way that reflects the Firm's core values and principles. Technically proficient; using Microsoft Office Suite: Word, Excel, PowerPoint, and Outlook Benefits Discretionary bonus based on individual and team performance. At StepStone, we believe that our people are our most important asset and crucial to our success. We are an Equal Opportunity Employer that strives to create an environment that empowers our employees and allows them to be heard, regardless of title or tenure. Our organizational community features multiple Employment Resource Groups as well as mentorship programs to enhance the employee experience for all. As an Equal Opportunity Employer, StepStone does not discriminate on the basis of race, creed, color, religion, sex, national origin, citizenship status, age, disability, marital status, sexual orientation, gender identity, gender expression, genetic information or any other characteristic protected by law. Candidates must be at least 18 years old to apply. Developing People at StepStone", "summaryDescription" : "Administrative Assistant at StepStone Group. Skills: Administrative support, Calendar management, Communication. Monitor calendars and emails. Draft and edit correspondence", "postedDate" : "2026-06-14T08:58:08.056", "createdAt" : "2026-06-14T08:58:08.056", "lastUpdated" : "2026-06-15T08:43:37.823", "ingestTimestamp" : "2026-06-14T08:58:08.056", "mongoId" : "6a2c7bea74d8ee00a094b98e", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "30k-50k", "hasSalary" : false, "allSkills" : [ "Expense reporting", "Travel planning", "Meeting coordination", "Proofreading", "Editing", "Administrative support", "Calendar management", "Communication", "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Operational metrics", "Resource planning", "Continuous improvement", "StepStone Group policies", "Financial environment" ], "skillCount" : 17, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "_score" : 665.1101, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Finance", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c7ba874d8ee00a094a898", "title" : "Entry Level Support Engineer", "company" : "New Era Technology", "industry" : "Technology", "salary" : { "min" : 55000.0, "max" : 70000.0, "currency" : "NZD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an entry-level support engineer in New Plymouth, New Zealand, adjusted for the technology industry and full-time employment." }, "location" : "Australia-New Zealand ", "locations" : [ "Australia-New Zealand" ], "timestamp" : "2026-06-15T09:40:00.473", "fingerprint" : "b635618903b53c2f35c91bbf763482b759a3fb80ff0ea57e2f0430bc1b07c22d", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/neweratechnz/jobs/8578148002", "externalId" : "8578148002", "industryFunction" : { }, "structuredLocations" : [ { "city" : "New Plymouth", "country" : "New Zealand", "continent" : "oc", "source" : "llm", "workMode" : "onsite", "geo" : "-39.0579941,174.0806474" } ], "locationText" : "New Plymouth, New Zealand", "employmentType" : "FULL_TIME", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "Entry", "technicalSkills" : "Windows 11, Windows Server 2022, Azure Active Directory, FortiGate, Ruckus, HP, Allied Telesis, Aruba, Aerohive", "professionalSkills" : [ "Customer service", "Technical support", "Troubleshooting technical problems", "Issue resolution" ], "hardSkillsList" : [ "IT support", "Ticket management" ], "hardSkills" : [ { "name" : "IT support", "level" : "intermediate" }, { "name" : "Ticket management", "level" : "intermediate" } ], "majorSkills" : "IT support, Customer service, Troubleshooting", "majorSkillsList" : [ "IT support", "Customer service", "Troubleshooting" ], "coreResponsibilities" : "Respond to client inquiries, Provide technical support, Diagnose technical issues, Troubleshoot technical issues, Document client issues, Track client issues, Escalate unresolved issues, Follow up on issues, Stay up to date with product knowledge, Stay up to date with industry trends, Complete daily timesheets", "teamCollaboration" : "Collaborate with cross-functional teams", "domainKnowledge" : "Education sector IT", "domainList" : [ "education-sector-it" ], "domainSpecificKnowledge" : [ "Education sector IT" ], "toolProficiency" : [ "Ticketing system" ], "communicationSkills" : "Communicate with non-technical users", "documentationSkills" : "Document client issues", "continuousLearning" : "Continuous training; Earn while you learn", "problemSolvingSkills" : "Troubleshoot technical problems", "specialRequirements" : "Travel between sites, 38 hour working week", "outcomesObjectives" : "Deliver excellent customer service", "qualificationsBasic" : "NZ Citizen or permanent residency, NZ Driver's License (Full or Restricted)", "qualificationsPreferred" : "Practical technical knowledge in supporting and implementing Windows 11, Practical technical knowledge in supporting and implementing Windows Server 2022, Practical technical knowledge in supporting and implementing Azure Active Directory, Practical technical knowledge in supporting and implementing Firewalls (FortiGate), Practical technical knowledge in supporting and implementing Switching (Ruckus, HP, Allied Telesis), Practical technical knowledge in supporting and implementing Wireless (Ruckus, Aruba/HP, Aerohive), Practical technical knowledge in supporting and implementing Printers/Copiers, Based near South Taranaki / Hawera", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Join New Era Technology, where People First is at the heart of everything we do. With a global team of over 3,000 professionals, we're committed to creating a workplace where everyone feels valued, empowered, and inspired to grow. Our mission is to securely connect people, places, and information with end-to-end technology solutions at scale. At New Era, you'll join a team-oriented culture that prioritizes your personal and professional development. Work alongside industry-certified experts, access continuous training, and enjoy competitive benefits. Guided by our core attributes — putting people first, embracing continuous learning, and thriving through collaboration and inclusion — we nurture our people to deliver exceptional customer service. If you want to make an impact in a supportive, growth-oriented environment, New Era is the place for you. Apply today and help us shape the future of work—together What is the role? 38 hour working week (Mon - Thu 8hrs & Fri 6 hours) Based on-site our client sites in New Plymouth and working within the education sector, you will be the first point of contact for any IT-related issues. Through face-to-face interactions and managing the ticket board, you’ll deliver excellent customer service, effectively communicate with non-technical users, and prioritize and troubleshoot technical problems. You’ll also collaborate with cross-functional teams to resolve complex issues. As part of your responsibilities, you’ll complete daily timesheets, which require strong attention to detail This role may require travel between sites, flexibility is important. No company vehicle provided. Must be a NZ Citizen or hold permanent residency Must have a NZ Driver's License (Full or Restricted) Responsibilities: Respond to client inquiries and provide technical support via various channels (phone, email, chat, etc.) Diagnose and troubleshoot technical issues reported by clients. Document and track client issues using a ticketing system. Escalate unresolved issues to appropriate teams and follow up until resolution. Stay up to date with product knowledge and industry trends to provide accurate and timely support. Please note that this is a general description. Desirable: Practical technical knowledge in supporting and implementing: Windows 11 Windows Server 2022 Azure Active Directory Firewalls (FortiGate) Switching (Ruckus, HP, Allied Telesis) Wireless (Ruckus, Aruba/HP, Aerohive) Printers/Copiers What we offer A friendly team environment with a strong technical support network. Opportunity to work with the IT industry's latest technologies. Internal career growth for high performers and IT super-stars. An opportunity to earn while you learn. Note: We’re open to applicants from a range of locations. Being based near South Taranaki / Hawera would be an advantage but is not essential. New Era Technology, LLC., and its subsidiaries (“New Era” “we”, “us”, or “our”) in its operating regions worldwide are committed to respecting your privacy and recognize the need for appropriate protection and management of any Personal Data that you may provide us. In this, we are also committed to providing you with a positive experience on our websites and while using our products, services and solutions (“Solutions”). View our Privacy Policy here https://www.neweratech.com/us/privacy-policy/ We never ask candidates to pay any fees at any point in our hiring process. If you are ever asked to provide payment for training, certification, equipment, or any other purpose, it is not from our company. Only communications from our official company channels should be trusted. Please note our official email domain is @neweratech.com. If you suspect fraudulent activity, please contact us immediately at privacy@neweratech.com .", "summaryDescription" : "Entry Level Support Engineer at New Era Technology. Skills: IT support, Customer service, Troubleshooting. Respond to client inquiries. Provide technical support", "postedDate" : "2026-06-14T03:07:52.724", "createdAt" : "2026-06-14T03:07:52.724", "lastUpdated" : "2026-06-15T09:40:00.473", "ingestTimestamp" : "2026-06-14T03:07:52.724", "mongoId" : "6a2c7ba874d8ee00a094a898", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "50k-75k", "hasSalary" : false, "allSkills" : [ "IT support", "Ticket management", "Customer service", "Troubleshooting", "Technical support", "Troubleshooting technical problems", "Issue resolution", "Education sector IT", "Ticketing system" ], "skillCount" : 9, "jobCategory" : "engineering", "jobSubcategory" : "software", "seniorityLevel" : "Entry", "dataQualityScore" : 1.0, "_score" : 663.61346, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a191e7758b93c861e39f6a1", "title" : "Internship in Executive Office Support (International Student)", "company" : "Mercedes-Benz U. S. International, Inc.", "industry" : "Manufacturing", "salary" : { "min" : 18.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "United States of America-Alabama -Vance", "locations" : [ "United States of America-Alabama -Vance", "1 Mercedes-Drive, , Vance" ], "timestamp" : "2026-06-15T06:48:26.567", "fingerprint" : "126156406e0e4c7aa353b1ecedd30255c73e411f650da5f05b0ccb3004562eb0", "source" : "taleo", "language" : "en", "applyUrl" : "https://tas-daimler.taleo.net/careersection/ex/jobdetail.ftl?job=894141", "externalId" : "894141", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Vance", "state" : "Alabama", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "33.1742847,-87.2336092" } ], "locationText" : "Vance, Alabama, United States", "employmentType" : "INTERNSHIP", "minimumEducation" : "High School", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "Entry", "technicalSkills" : "Microsoft Office, Word, Excel, PowerPoint, Outlook", "professionalSkills" : [ "Project management" ], "hardSkillsList" : [ "Organizational skills", "Communication skills" ], "hardSkills" : [ { "name" : "Organizational skills", "level" : "intermediate" }, { "name" : "Communication skills", "level" : "intermediate" } ], "majorSkills" : "Executive Office Support", "majorSkillsList" : [ "Executive Office Support" ], "coreResponsibilities" : "Support the Executive Office of the President and, Support preparation of presentations, Support preparation of reports, Support preparation of meeting materials, Help organize internal events, Help execute internal events, Research information for special projects, Compile information for special projects, Help organize Management Workshops, Help prepare Management Workshops, Help execute Management Workshops, Prepare meeting agendas, Distribute meeting agendas, Prepare meeting minutes, Distribute meeting minutes, Track deadlines, Follow up on pending tasks, Prepare communication material", "projectManagementSkills" : [ "Project management" ], "toolProficiency" : [ "Microsoft Office", "Word", "Excel", "PowerPoint", "Outlook" ], "communicationSkills" : "Communication skills", "continuousLearning" : "Tuition assistance", "specialRequirements" : "Coverage of visa costs", "qualificationsBasic" : "Bachelor's degree in Mechancial Engineering, Industrial Engineering, Business Administration or related area, Equivalent combination of education and experience, Proficiency in Microsoft Office Applications, Organizational skills, Communication skills, Ability to handle confidential information, High flexibility and adaptibility, High motivation and willingless to learn, Project management skills, Fluent proficiency in English, Currently enrolled in University or in a gap year, Studies outside of the U. S. A, Minimum of 3 semesters of studies, Available for a minimum of 6 months", "qualificationsPreferred" : "Good German skills preferred", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Mercedes-Benz: Building Exceptional Vehicles… and Careers! The best chapters in Alabama’s automotive success story are yet to come. The Mercedes-Benz automobile of the future will be different; greener, more efficient, safer, and even more fascinating. Only one thing will never change – It will wear a star. The vehicles we manufacture are the finished results of our skilled workforce, and we're hiring even more. We are looking for Specialists and Team Members to join us in crafting a wide variety of vehicles from the Mercedes-Maybach GLS SUV to our all-electric electric vehicle, the EQS SUV and EQE SUV. Our Tuscaloosa County site is home to the production of Mercedes’ luxury SUV models, including electric vehicles. Just down the road in Bibb County, MBUSI has launched the production of high-performance lithium-ion batteries. Our two campuses are among the most advanced automotive manufacturing facilities in the world, with over 6 million square feet combined. MBUSI offers an excellent total rewards package including competitive compensation, health and life insurance, 401(k) matching program and defined contribution retirement plan, annual bonuses, tuition assistance, and paid holidays. Further on-site MBUSI resources such as childcare, medical center and fitness center are available for all to utilize. Our Team Members share a common goal to be the best luxury auto manufacturer in North America. MBUSI is committed to excellence and actively promotes positive team culture, teamwork, safety, quality, and continuous improvement. Mercedes-Benz, U.S. International, Inc. takes pride in being an Equal Employment Opportunities workplace. Mercedes-Benz U.S. International, Inc. is committed to equal opportunity regardless of race, age, ethnic origin, and any other characteristics classified under applicable Local and Federal laws. All qualified candidates are encouraged to apply for the opportunity to join us in electrifying the future! Essential Functions : Support the Executive Office of the President and CEO of MBUSI Support preparation of presentations, reports, and meeting materials Help organize and execute internal events Research and compile information for special projects as assigned Help organize, prepare and excute Management Workshops Other regular daily tasks: Prepare and distribute meeting agendas and minutes for Operational Management Team Meeting Track deadlines and follow up on pending tasks Communication Material preparation QUALIFICATIONS: Education, Experience and Necessary Skills all must be met in order to qualify for position. Education : Bachelor’s degree in Mechancial Engineering, Industrial Engineering, Business Administration or in a related area, and/or the equivalent combination of education and experience. Necessary Skills, Certifications, etc .: Proficiency in Microsoft Office Applications (Word, Excel, PowerPoint, Outlook) Strong organizational and communication skills Ability to handle confidential information with discretion High flexibility and adaptibility in a fast-pacing environment High motivation and willingless to learn Project management skills Fluent proficiency in English, good German skills preferred Preferred Start Date: September 2026 Benefits: Paid internship - hourly rate $18 Coverage of visa costs $700 housing bonus Requirements: Currently enrolled in University or in a gap year between Bachelor's and Master’s degree Studies outside of the U.S.A (we are not accepting applications from students who are currently studying in the U.S.A) A minimum of 3 semesters of studies in relevant field of study Available for a minimum of 6 months How to apply: To complete your application and be considered for an internship at MBUSI, you must attach all the following documents: Cover letter including starting availability Detailed CV/Resume Transcript of records from University High School Diploma Working references Certificate of enrollment Thank you for your interest in Mercedes-Benz U.S. International. Please be aware that it takes time to review applications and make a final decision. We appreciate your patience during this time. Mercedes-Benz U.S. International, Inc.", "summaryDescription" : "Internship in Executive Office Support (International Student) at Mercedes-Benz U. S. International, Inc.. Skills: Executive Office Support. Support the Executive Office of the President and. Support preparation of presentations", "createdAt" : "2026-06-14T21:53:15.058", "lastUpdated" : "2026-06-15T06:48:26.567", "ingestTimestamp" : "2026-06-14T21:53:15.058", "mongoId" : "6a191e7758b93c861e39f6a1", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 37440, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Organizational skills", "Communication skills", "Executive Office Support", "Project management", "Microsoft Office", "Word", "Excel", "PowerPoint", "Outlook" ], "skillCount" : 9, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.8888889, "_score" : 658.2439, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Manufacturing", "llmIndustryConfidence" : 0.9 }, { "id" : "69ce5df99bc74574cb671a4e", "title" : "Administrative Assistant V", "company" : "Texas Workforce Commission", "industry" : "Government", "salary" : { "min" : 65000.0, "max" : 95000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Senior Administrative Assistant V in Austin, Texas, adjusted for government industry and full-time employment." }, "location" : "826635", "locations" : [ "826635", "
Austin:1117 Trinity St (320TX-4002)
1117 Trinity St
Austin, 78701-1919

" ], "timestamp" : "2026-06-15T09:30:15.805", "fingerprint" : "a18a289a3333fb43fe21c6d0fa710936f8aa88f650e68a9b0545d17f5d6a53f1", "source" : "taleo", "language" : "en", "applyUrl" : "https://aa270.taleo.net/careersection/ex/jobdetail.ftl?job=33591", "externalId" : "33591", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Austin", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "30.2711286,-97.7436995" } ], "locationText" : "Austin, Texas, United States", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "Senior", "technicalSkills" : "Office software", "professionalSkills" : [ "Administrative support", "Office practices", "Business management" ], "hardSkillsList" : [ "Data compilation", "Data editing", "Report preparation" ], "softSkillsList" : [ "Leadership", "Mentoring" ], "hardSkills" : [ { "name" : "Data compilation", "level" : "intermediate" }, { "name" : "Data editing", "level" : "intermediate" }, { "name" : "Report preparation", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Leadership" }, { "name" : "Mentoring" } ], "majorSkills" : "Administrative support, Office management", "majorSkillsList" : [ "Administrative support", "Office management" ], "coreResponsibilities" : "Prepare correspondence, Edit correspondence, Distribute correspondence, Prepare reports, Edit reports, Distribute reports, Prepare studies, Edit studies, Distribute studies, Prepare documents, Edit documents, Distribute documents, Order supplies, Maintain filing system, Answer phone calls, Route phone calls, Coordinate meetings, Prepare meeting materials, Disseminate agency information, Respond to inquiries, Compile data, Edit data, Prepare summaries, Prepare reports, Manage schedules, Maintain schedules, Manage travel arrangements, Maintain travel arrangements, Provide direction to others", "teamCollaboration" : "Work with government; Work with partners; Work with stakeholders", "domainKnowledge" : "Workforce system; Workforce grants; Workforce initiatives; Workforce development", "domainList" : [ "workforce-system", "workforce-grants", "workforce-initiatives", "workforce-development" ], "domainSpecificKnowledge" : [ "Workforce system", "Workforce grants", "Workforce initiatives", "Workforce development" ], "toolProficiency" : [ "Standard office equipment", "Standard office software" ], "continuousLearning" : "Training opportunities; Development opportunities", "problemSolvingSkills" : "Independent judgment", "qualificationsBasic" : "Four years administrative support experience, Knowledge of administrative support functions, Knowledge of office practices, Knowledge of procedures", "qualificationsPreferred" : "Knowledge of office practices, Knowledge of administrative procedures, Skill in office equipment, Skill in office software, Ability to implement new administrative systems, Ability to evaluate administrative systems, Ability to interpret rules, Ability to interpret regulations, Ability to interpret policies, Ability to interpret procedures, Ability to communicate effectively", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "WHO WE ARE: Texas Workforce Commission connects people with careers across the state. While we are based in Austin on the north lawn of the Texas State Capitol, we have offices statewide. We're a Family Friendly Certified Workplace with great work-life balance, competitive salaries, extensive opportunities for training and development, and fantastic benefits. This position is located at 1117 Trinity St, Austin, Texas in the Grant Administration department. TWC is not considering applications from individuals who require sponsorship for an employment visa, including those currently on student or postgraduate visas. You must be a Texas resident to work for the Texas Workforce Commission or willing to relocate to Texas. WHO YOU ARE: Are you a results-oriented, devoted and compassionate individual with strong leadership skills looking to advance your career working with all levels of state and federal government, internal and external partners, and stakeholders to promote and support a workforce system that creates value and offers employers, individuals, and communities the opportunity to achieve and sustain economic prosperity? If so, the Texas Workforce Commission (TWC) is looking for high performing individuals to join Workforce Grants and Initiatives (WGI), Workforce Development Division (WDD). WDD is an energizing, multi-faceted team working in an innovative fast paced environment. Our team are well organized leaders able to multi-task, thrive in a challenging and evolving environment, have good communication skills, a positive attitude, strong work-ethic and a desire to help and mentor others. If you also possess these skills, then we are looking for you. We want you to join our team! WHAT YOU WILL DO: The Administrative Assistant V performs highly-advanced (senior-level) administrative support work. Works under minimal supervision, with considerable latitude for the use of initiative and independent judgment. YOU WILL BE TRUSTED TO: -Coordinates and/or prepares, edits and distributes correspondence, reports, studies, forms and documents. -Coordinates and performs general office duties such as ordering supplies, maintaining a filing system and answering and routing phone calls. -Coordinates meetings, conferences and seminars; and prepares related materials. -Explains and disseminates information concerning agency programs and procedures. -Responds to inquiries regarding technical program or administrative regulations, policies and procedures. -Compiles and edits data in charts, graphs and databases, and prepares summaries or reports. -Manages and maintains schedules and travel arrangements for managers and directors. -May serve as a lead worker providing direction to others - Perform other duties as assigned. YOU QUALIFY WITH: -Four years of full-time experience that provided knowledge of administrative support functions and office practices and procedures, or clerical administration and business management practices, such as preparation, maintenance and control of forms, records and reports. -Relevant academic credits may be applied toward experience qualifications for this position. YOU ARE A GREAT FIT WITH: -Knowledge of office practices and administrative procedures. -Skill in the use of standard office equipment and software. -Ability to implement new administrative systems and procedures and to evaluate their effectiveness. -Ability to interpret rules, regulations, policies and procedures. -Ability to communicate effectively YOU GAIN: - A Family Friendly Certified Workplace. - Competitive starting salary: $4,150.00- $4,400.00/month - Defined Retirement Benefit Plan - Optional 401(k) and 457 accounts - Medical Insurance - Paid time off, including time for vacation, sick and family care leave - Additional benefits for active employees can be found at https://www.ers.texas.gov/Active-Employees/Health-Benefits. VETERANS: Use your military skills to qualify for this position or other jobs! Go to www.texasskillstowork.com to translate your military work experience and training courses into civilian job terms, qualifications, and skill sets. Also, you can compare this position to military occupations (MOS) at the Texas State Auditor's Office by pasting this link into your browser: https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdf HOW TO APPLY: To be considered, please complete a State of Texas Application for Employment and apply online at www.workintexas.com or on Taleo ( Job Search ). TWC is not considering applications from individuals who require sponsorship for an employment visa, including those currently on student or postgraduate visas. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. A position utilizing this classification will be designated as security sensitive according to the Texas Labor Code, Section 301.042. United States-Texas-Austin", "summaryDescription" : "Administrative Assistant V at Texas Workforce Commission. Skills: Administrative support, Office management. Prepare correspondence. Edit correspondence", "createdAt" : "2026-06-14T08:18:24.834", "lastUpdated" : "2026-06-15T09:30:15.805", "ingestTimestamp" : "2026-06-14T08:18:24.834", "mongoId" : "69ce5df99bc74574cb671a4e", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 65000, "salaryAnnualMax" : 95000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Data compilation", "Data editing", "Report preparation", "Leadership", "Mentoring", "Administrative support", "Office management", "Office practices", "Business management", "Workforce system", "Workforce grants", "Workforce initiatives", "Workforce development", "Standard office equipment", "Standard office software" ], "skillCount" : 15, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Senior", "dataQualityScore" : 0.7777778, "_score" : 657.2135, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Government", "llmIndustryConfidence" : 0.95 }, { "id" : "6a3051d0f292fd229cf0732b", "title" : "Administrative Assistant", "company" : "Levanta", "industry" : "E-Commerce", "salary" : { "min" : 45000.0, "max" : 65000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Entry-level Administrative Assistant in the US Technology industry, adjusted for a remote role in California." }, "location" : "California (Remote)", "locations" : [ "California (Remote)", "Florida (Remote)", "Michigan (Remote)", "New York (Remote)", "Ohio (Remote)", "Texas (Remote)", "Utah (Remote)", "Washington (Remote)" ], "timestamp" : "2026-06-16T10:49:29.776", "fingerprint" : "19fe6b934d3e8878302bc00dbfc885cc884086b3091c481bd0c1a28a8d1c6052", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/levanta/jobs/5257642008", "externalId" : "5257642008", "industryFunction" : { }, "structuredLocations" : [ { "state" : "California", "country" : "United States", "continent" : "na", "workMode" : "remote" } ], "locationText" : "California, United States", "technicalSkills" : "Google Workspace, Slack, Notion, HRIS platforms", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement" ], "hardSkillsList" : [ "State compliance tracking", "Record keeping", "Document organization" ], "softSkillsList" : [ "Discretion" ], "hardSkills" : [ { "name" : "State compliance tracking", "level" : "intermediate" }, { "name" : "Record keeping", "level" : "intermediate" }, { "name" : "Document organization", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Discretion" } ], "majorSkills" : "Operations support, Administrative tasks, Compliance tracking", "majorSkillsList" : [ "Operations support", "Administrative tasks", "Compliance tracking" ], "coreResponsibilities" : "Monitor virtual mailbox, Route correspondence, Handle correspondence, Track state compliance requirements, Maintain state compliance requirements, Coordinate new hire merchandise shipping, Coordinate new hire swag shipping, Support internal people operations, Support admin tasks, Organize onboarding logistics, Organize documents, Maintain records, Flag items needing attention, Follow up on loose ends", "teamCollaboration" : "Internal people operations; Admin tasks", "domainKnowledge" : "State business compliance; Registered agent services; Annual reports", "domainList" : [ "state-business-compliance", "registered-agent-services", "annual-reports" ], "domainSpecificKnowledge" : [ "State business compliance", "Registered agent services", "Annual reports" ], "toolProficiency" : [ "Google Workspace", "Slack", "Notion", "HRIS platforms" ], "communicationSkills" : "Clear communication; Professional communication", "continuousLearning" : "Professional growth; Advancement opportunities", "innovationCreativity" : "Innovation encouragement; Creativity encouragement", "qualificationsBasic" : "Permanent address in hub state", "qualificationsPreferred" : "Prior experience as administrative assistant, Prior experience as virtual assistant, Prior experience as operations support, Familiarity with state business compliance, Experience with Google Workspace, Experience with Slack, Experience with Notion, Experience with standard HRIS platforms, Background supporting small teams, Background supporting remote-first teams", "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "Levanta is the leading affiliate marketing platform for marketplace sellers, helping Amazon, Shopify and Walmart brands unlock a scalable, cost-effective marketing channel through direct affiliate partnerships. With access to over 70,000 vetted publishers, influencers, affiliates, and media buyers in Levanta’s Creator Marketplace, sellers can drive high-quality external traffic to their stores, control commissions, improve organic search rankings, and benefit from referral kickbacks on sales generated by their affiliates. We're a growing team looking for a reliable, detail-oriented Administrative Assistant to help keep our day-to-day operations running smoothly. What you'll be doing: Monitoring our virtual mailbox and routing/handling correspondence Helping track and maintain state compliance requirements across multiple jurisdictions Coordinating new hire merchandise/swag shipping requests Supporting internal people operations and admin tasks (onboarding logistics, document organization, record keeping, etc.) Generally keeping things moving — flagging what needs attention, following up on loose ends, and being a dependable second set of hands You'll be a great fit if you: Are highly organized and proactive — you notice the small stuff before it becomes a problem Communicate clearly and professionally Can work independently without needing to be micromanaged Are comfortable juggling recurring tasks and one-off requests across multiple tools Treat sensitive/HR-adjacent information with discretion Nice to have: Prior experience as an administrative assistant, virtual assistant, or operations support Familiarity with state business compliance (registered agent services, annual reports, etc.) Experience with tools like Google Workspace, Slack, Notion, and standard HRIS platforms Background supporting small or remote-first teams What Levanta Offers: A dynamic and supportive work environment where innovation and creativity are encouraged. Competitive salary and benefits package. Open vacation and sick policy, take the time you need. Opportunity for professional growth and advancement within a rapidly expanding startup. A culture that values diversity, inclusion, and the impact of every team member on our success. Must have a permanent address in one of our hub states: California, Florida, New York, Ohio, Utah, Texas, Michigan, or Washington.", "summaryDescription" : "Administrative Assistant at Levanta. Skills: Operations support, Administrative tasks, Compliance tracking. Monitor virtual mailbox. Route correspondence", "postedDate" : "2026-06-15T23:20:28.019", "createdAt" : "2026-06-15T23:20:28.019", "lastUpdated" : "2026-06-16T10:49:29.776", "ingestTimestamp" : "2026-06-15T23:20:28.019", "mongoId" : "6a3051d0f292fd229cf0732b", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 45000, "salaryAnnualMax" : 65000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "State compliance tracking", "Record keeping", "Document organization", "Discretion", "Operations support", "Administrative tasks", "Compliance tracking", "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement", "State business compliance", "Registered agent services", "Annual reports", "Google Workspace", "Slack", "Notion", "HRIS platforms" ], "skillCount" : 20, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.7777778, "_score" : 657.1264, "daysOld" : 0, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a0d821658b93c861e96180a", "title" : "Administrative Specialist II", "company" : "SMU", "industry" : "Education", "salary" : { "min" : 52000.0, "max" : 78000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline data for Administrative Specialist II in Dallas, adjusted for mid-seniority in the Education industry." }, "location" : "TX-Dallas", "locations" : [ "TX-Dallas" ], "timestamp" : "2026-06-15T23:04:09.316", "fingerprint" : "fb85d5405aa73482ea34035dcab3e4e53014faaf474bb40b1e4c8a0bcafaa15e", "source" : "taleo", "language" : "en", "applyUrl" : "https://smu.taleo.net/careersection/ex/jobdetail.ftl?job=77034", "externalId" : "77034", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Dallas", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "32.7762719,-96.7968559" } ], "locationText" : "Dallas, Texas, United States", "technicalSkills" : "MS Suite, Word, Excel, Outlook", "professionalSkills" : [ "Interpersonal communication", "Verbal communication", "Written communication", "Customer service", "Problem-solving", "Organizational skills", "Planning skills", "Time management skills" ], "hardSkillsList" : [ "Data analysis", "Budget management", "Financial reporting" ], "hardSkills" : [ { "name" : "Data analysis", "level" : "intermediate" }, { "name" : "Budget management", "level" : "intermediate" }, { "name" : "Financial reporting", "level" : "intermediate" } ], "majorSkills" : "Administrative support, Operations management, Stakeholder relations", "majorSkillsList" : [ "Administrative support", "Operations management", "Stakeholder relations" ], "coreResponsibilities" : "Manage day to day operations, Support research goals, Ensure compliance, Serve as primary contact, Support professional development, Support program development, Support marketing activities, Support events and workshops, Support academic relations, Support corporate relations, Provide administrative support, Serve as liaison, Oversee academic support, Oversee research support, Oversee administration support, Make travel arrangements, Schedule faculty meetings, Schedule subcommittee meetings, Oversee board meetings, Develop best practices, Oversee continuous quality improvement, Develop policies, Modify policies, Develop procedures, Modify procedures, Develop processes, Modify processes, Draft letters, Prepare letters, Draft monthly reports, Prepare monthly reports, Draft responses, Prepare responses, Assist with RA contracts, Assist with postdoc contracts, Assist with RA reporting, Assist with postdoc reporting, Assist with visa issues, Oversee financial processes, Oversee budgets, Create budget, Manage budget, Work with Provost Financial Officer, Prepare financial forms, Oversee financial aspects of conferences, Purchase supplies, Requisition supplies, Enter expense reports, Monitor budget, Enter procurement card reports, Support Institute activities, Create marketing materials, Create newsletters, Create social media content, Create website content, Design marketing materials, Edit marketing materials, Update marketing materials, Coordinate conferences, Coordinate guest travel, Coordinate accommodations, Coordinate catering, Coordinate external communications, Coordinate publications, Develop programs, Execute programs", "teamCollaboration" : "Cross-functional teams; University constituencies", "domainKnowledge" : "Data Science; Research Computing", "domainList" : [ "data-science", "research-computing" ], "domainSpecificKnowledge" : [ "Data Science", "Research Computing" ], "toolProficiency" : [ "MS Word", "MS Excel", "MS Outlook" ], "communicationSkills" : "Verbal communication; Written communication", "documentationSkills" : "Draft letters; Prepare reports", "continuousLearning" : "Professional development opportunities; Personal development opportunities; Tuition benefits", "problemSolvingSkills" : "Identify problems; Analyze problems; Devise solutions", "specialRequirements" : "On-campus, In-person position, Sit for long periods", "qualificationsBasic" : "Bachelor's degree, 2 years administrative support experience", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Salary Range: Salary commensurate with experience and qualifications About SMU SMU’s more than 12,000 diverse, high-achieving students come from all 50 states and over 80 countries to take advantage of the University’s small classes, meaningful research opportunities, leadership development, community service, international study and innovative programs. SMU serves approximately 7,000 undergraduates and 5,000 graduate students through eight degree-granting schools: Dedman College of Humanities and Sciences , Cox School of Business , Lyle School of Engineering , Meadows School of the Arts , Simmons School of Education and Human Development , Dedman School of Law , Perkins School of Theology and Moody School of Graduate and Advanced Studies . SMU is data driven, and its powerful supercomputing ecosystem – paired with entrepreneurial drive – creates an unrivaled environment for the University to deliver research excellence. Now in its second century of achievement, SMU is recognized for the ways it supports students, faculty and alumni as they become ethical, enterprising leaders in their professions and communities. SMU’s relationship with Dallas – the dynamic center of one of the nation’s fastest-growing regions – offers unique learning, research, social and career opportunities that provide a launch pad for global impact. SMU is nonsectarian in its teaching and committed to academic freedom and open inquiry. About the Department: SMU's O’Donnell Data Science and Research Computing Institute was launched in Fall 2020. The Institute aims to develop research connections between SMU's faculty affiliates and corporations, federal/state/local governmental agencies, and nonprofit organizations. The Institute strives to provide these partners with access to graduate and undergraduate students in our data science programs for project participation, internships, and potential full-time employment. We also serve as a gateway to SMU's high performance computing environment and data science training tutorials and workshops. About the Position: This role is an on-campus, in-person position. The position manages day to day operations of the O'Donnell Data Science and Research Computing Institute (ODSRCI) and supports the research goals of ODSRCI by ensuring compliance and serving as the primary contact for the Institute. The position also supports the goals and objectives of the ODSRCI in the areas of professional and program development, marketing, events and workshops, and academic and corporate relations. Essential Functions: Provide administrative support to Institute staff. Serve as primary point of contact for all inquiries. Serve as liaison of ODSRCI to SMU, faculty, staff, students, and the public. Oversee and coordinate support for the Institute in academic, research, and administration, including making travel arrangement for Inst. staff. Schedule faculty meetings, subcommittee mtgs, oversee board mtgs. Develop standard best practices, oversee continuous quality improvement and develop/modify policies procedures and processes. Draft and prepare letters, monthly reports, and responses on behalf ODSRCI. Assist with Graduate RA/postdoc contracts, reporting, visa issues. Oversee financial processes and budgets. Create and manage budget and works with the Provost Financial Officer. Prepare financial forms. Oversee financial aspects of conferences. Purchasing/requisitioning supplies. Entering expense reports, budget monitoring and entering procurement card reports. Support the activities of the ODSRCI. Create marketing materials, newsletters, social media and website content, design, edits, and updates. Coordination of conferences, guest travel, accommodations, catering, as well as external communications and publications associated with related activities. Develop and execute programs. Education and Experience: A Bachelor's degree with two years of work experience providing administrative support is required. Knowledge, Skills and Abilities: Candidate must demonstrate strong interpersonal and verbal communication skills, with the ability to communicate broadly across the University and develop and maintain effective relationships with a wide range of constituencies. Must also demonstrate strong written communication skills. A strong customer service orientation is essential. Candidate must possess strong problem-solving skills with the ability to identify and analyze problems, as well as devise solutions. Must also have strong organizational, planning and time management skills with the ability to manage concurrent projects and multiple task. A strong focus on attention to detail and the ability to work independently, as well as part of a team are essential. Candidates must have a strong working knowledge of MS Suite (Word, Excel, and Outlook). Reliable attendance and punctuality are required. Physical and Environmental Demands: Sit for long periods of time Deadline to Apply: June 8, 2026 Priority consideration may be given to submissions received by May 25, 2026. EEO Statement: SMU will not discriminate in any program or activity on the basis of race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity and expression. The Executive Director for Access and Equity/Title IX Coordinator is designated to handle inquiries regarding nondiscrimination policies and may be reached at the Perkins Administration Building, Room 204, 6425 Boaz Lane, Dallas, TX 75205, 214-768-3601, accessequity@smu.edu . Benefits: SMU offers staff a broad, competitive array of health and related benefit s. In addition to traditional benefits such as health, dental, and vision plans, SMU offers a wide range of wellness programs to help attract, support, and retain our employees whose work continues to make SMU an outstanding education and research institution. SMU is committed to providing an array of retirement programs that benefit and protect you and your family throughout your working years at SMU and, if you meet SMU's retirement eligibility criteria, during your retirement years after you leave SMU. The value of learning at SMU isn't just about preparing our students for the future. Employees have access to a wide variety of professional and personal development opportunities , including tuition benefits . USA-TX-Dallas", "summaryDescription" : "Administrative Specialist II at SMU. Skills: Administrative support, Operations management, Stakeholder relations. Manage day to day operations. Support research goals", "createdAt" : "2026-06-14T21:57:25.860", "lastUpdated" : "2026-06-15T23:04:09.316", "ingestTimestamp" : "2026-06-14T21:57:25.860", "mongoId" : "6a0d821658b93c861e96180a", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 52000, "salaryAnnualMax" : 78000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Data analysis", "Budget management", "Financial reporting", "Administrative support", "Operations management", "Stakeholder relations", "Interpersonal communication", "Verbal communication", "Written communication", "Customer service", "Problem-solving", "Organizational skills", "Planning skills", "Time management skills", "Data Science", "Research Computing", "MS Word", "MS Excel", "MS Outlook" ], "skillCount" : 19, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.6666667, "_score" : 656.06213, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Education", "llmIndustryConfidence" : 0.95 } ], "status" : 200, "message" : "OK", "pagination" : { "page" : 0, "limit" : 50, "totalCount" : 142312, "totalPages" : 2847, "hasNext" : true, "hasPrevious" : false } }

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