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El Paso:1359 Lomaland Dr (320-4061) (320TX-4061)
1359 Lomaland Dr
Ste 300
El Paso, 79935-5201

" ], "timestamp" : "2026-06-15T10:31:58.537", "fingerprint" : "1631124dcb184ebbdfb349ba83adee49701e6547fb810f6a7eb4ab7c2b8dfde7", "source" : "taleo", "language" : "en", "applyUrl" : "https://aa270.taleo.net/careersection/ex/jobdetail.ftl?job=34738", "externalId" : "34738", "industryFunction" : { }, "structuredLocations" : [ { "city" : "El Paso", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "31.7601001,-106.4870476" } ], "locationText" : "El Paso, Texas, United States", "coreResponsibilities" : "Communicate with individuals by phone, Retrieve information by phone, Enter basic data into computer, Receive and sort faxes, Receive and sort incoming mail, Receive and sort returned mail, Record Employer Responses, Screen Employer Responses, Process Employer Responses, Resend Employer Responses, Create cases if needed, Review UI documents, Process UI documents, Route UI documents, Create claims for separation issues, Create claims for non-monetary issues, Process appeal documentation, Quality check documents, Answer door intercom, Provide visitors with information, Disseminate basic information, Answer questions regarding UI filing, Answer questions regarding eligibility, Reset personal identification numbers, Provide instruction on setting up PINs, Record claimant contacts on system, Monitor lists for claimant contacts, Prepare copies of requested documents, Provide claimants copies of correspondence, Answer questions about requested documents, Research information to solve problems, Process re-qualification tasks, Process wage additions, Process ineligibility reviews, Process employer verification forms, Process work search log verifications, Adhere to strict deadlines, Perform related work as assigned", "domainKnowledge" : "UI filing process; UI eligibility requirements", "domainList" : [ "ui-filing-process", "ui-eligibility-requirements" ], "domainSpecificKnowledge" : [ "UI filing process", "UI eligibility requirements" ], "toolProficiency" : [ "File Net" ], "specialRequirements" : "Must be Texas resident, Willing to relocate to Texas", "qualificationsBasic" : "One year administrative support experience, One year clerical administration experience", "qualificationsPreferred" : "Graduation from accredited high school, Completion of GED certification", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "WHO WE ARE: Texas Workforce Commission connects people with careers across the state. While we are based in Austin on the north lawn of the Texas State Capitol, we have offices statewide. We're a Family Friendly Certified Workplace with great work-life balance, competitive salaries, extensive opportunities for training and development, and fantastic benefits. This position is located at our West Texas Tele-Center in El Paso at 1359 Lomaland Drive. TWC is not considering applications from individuals who require sponsorship for an employment visa, including those with H1B visas or those currently on student or postgraduate visas. You must be a Texas resident to work for the Texas Workforce Commission or willing to relocate to Texas. WHO YOU ARE: The Administrative Assistant II performs routine (journey-level) administrative support work. Work involves disseminating information, maintaining filing systems and performing internal administrative support work. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment. YOU WILL BE TRUSTED TO: - Communicate with individuals by phone to retrieve information (such as correct mailing addresses) and may simultaneously enter basic data into the computer system. - Receive and sort faxes and incoming/returned mail. - Record, screen and processes Employer Responses, and re-sends if discrepancies are detected or creates cases if needed. - Review, process, and route all UI documents, forms, or correspondence (such as withholdings, paper certifications or check stubs) to the appropriate parties. - Create claims for basic separation issues and non-monetary issues when necessary. - Use the scanner, will process all appeal documentation that arrives on a daily basis. - Use File Net to quality check all documents as needed. - Answer the door intercom and provide visitors with general information to address their questions - Assist in dissemination of basic information by answering basic questions regarding the UI filing process and eligibility requirements, in addition to resetting or providing instruction on how to set up personal identification numbers. - Record claimant contacts on system and monitors lists to ensure claimants have completed their required contacts. - May prepare and provide claimants copies of requested documents or correspondence and answer related questions. - May research information to solve customer service problems. - Process specific tasks such as re-qualification, sufficient subsequent wages, work wage additions, ineligibility reviews, employer verification forms, and/or work search log verifications. - Adhere to strict deadlines. - Perform related work as assigned. YOU QUALIFY WITH: -One year of full-time experience that provided knowledge of administrative support functions and office practices and procedures, or clerical administration and business management practices, such as preparation, maintenance and control of forms, records and reports -Relevant academic credits may be applied toward experience qualifications for this position. YOU ARE A GREAT FIT WITH: - Graduation from an accredited high school or successful completion of GED certification, plus one year of full-time experience that provided knowledge of administrative support functions and office practices and procedures, or clerical administration and business management practices, such as preparation, maintenance and control of forms, records and reports. YOU GAIN: - A Family Friendly Certified Workplace. - Competitive salary: $2,799.65/monthly - Defined Retirement Benefit Plan - Optional 401(k) and 457 accounts - Medical Insurance - Paid time off, including time for vacation, sick and family care leave Additional benefits for active employees can be found at https://www.ers.texas.gov/Active-Employees/Health-Benefits. VETERANS: Use your military skills to qualify for this position or other jobs! Go to www.texasskillstowork.com to translate your military work experience and training courses into civilian job terms, qualifications and skill sets. Also, you can compare this position to military occupations (MOS) at the Texas State Auditor's Office by pasting this link into your browser: http://www.hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdf HOW TO APPLY: To be considered, please complete a State of Texas Application for Employment and apply online at www.workintexas.com or on Taleo ( Job Search ). TWC is not considering applications from individuals who require sponsorship for an employment visa, including those with H1B visas or those currently on student or postgraduate visas In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. A position utilizing this classification will be designated as security sensitive according to the Texas Labor Code, Section 301.042. United States-Texas-El Paso", "summaryDescription" : "Administrative Assistant II at Texas Workforce Commission. Communicate with individuals by phone. Retrieve information by phone", "createdAt" : "2026-06-14T06:50:23.094", "lastUpdated" : "2026-06-15T10:31:58.537", "ingestTimestamp" : "2026-06-14T06:50:23.094", "mongoId" : "69f8950e4c40e2acd1fa4a7a", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 36000, "salaryAnnualMax" : 48000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "UI filing process", "UI eligibility requirements", "File Net" ], "skillCount" : 3, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.6666667, "_score" : 1083.026, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Government", "llmIndustryConfidence" : 0.95 }, { "id" : "69ce5df99bc74574cb671a4c", "title" : "Administrative Assistant II", "company" : "Texas Workforce Commission", "industry" : "Government", "salary" : { "min" : 45000.0, "max" : 65000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Administrative Assistant II in Austin, TX, adjusted for mid-seniority and government industry." }, "location" : "826652", "locations" : [ "826652", "
Austin:1411 Brazos (320TX-4000)
1411 Brazos St
Austin, 78701

" ], "timestamp" : "2026-06-15T08:28:50.816", "fingerprint" : "d776c7c4647472111652ace7ea55ea229e4e1012a53949652e02f506e6a90163", "source" : "taleo", "language" : "en", "applyUrl" : "https://aa270.taleo.net/careersection/ex/jobdetail.ftl?job=33658", "externalId" : "33658", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Austin", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "30.2711286,-97.7436995" } ], "locationText" : "Austin, Texas, United States", "employmentType" : "FULL_TIME", "technicalSkills" : "Microsoft Word, Microsoft Excel, Microsoft Outlook", "professionalSkills" : [ "Customer service", "Data entry", "Process management" ], "hardSkillsList" : [ "Typing 40 WPM", "Quality check documents" ], "softSkillsList" : [ "Verbal communication", "Written communication" ], "hardSkills" : [ { "name" : "Typing 40 WPM", "level" : "intermediate" }, { "name" : "Quality check documents", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Verbal communication" }, { "name" : "Written communication" } ], "majorSkills" : "Customer service, Administrative support, Document processing", "majorSkillsList" : [ "Customer service", "Administrative support", "Document processing" ], "coreResponsibilities" : "Provide quality customer service, Sort faxes and mail, Screen and process responses, Create cases, Process and route documents, Quality check documents, Prepare document copies, Process work search verifications, Key payment requests, Adhere to deadlines", "domainKnowledge" : "Unemployment benefits program", "domainList" : [ "unemployment-benefits-program" ], "domainSpecificKnowledge" : [ "Unemployment benefits program" ], "toolProficiency" : [ "FileNet", "Copiers", "Printers", "Scanners", "Calculators", "Fax machines", "Internet browsers" ], "communicationSkills" : "Verbal communication; Written communication", "specialRequirements" : "Texas resident required, Security sensitive position", "qualificationsBasic" : "One year experience administrative support, One year experience clerical administration", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "WHO WE ARE: The Texas Workforce Commission's (TWC) UI Admin & Ops Support department is looking to hire an Administrative Assistant II position. This position is located at 1411 Brazos St., Austin, Texas. Applicants should demonstrate they enthusiastically share our department’s E.P.I.C. vision and values in a positive, high-paced, and energetic team environment. This position will have an on-site work schedule in Austin, Texas. TWC is not considering applications from individuals who require sponsorship for an employment visa, including those currently on student or postgraduate visas. You must be a Texas resident to work for the Texas Workforce Commission or willing to relocate to Texas. WHAT YOU WILL DO: The UI Administrative Assistant II performs routine (journey-level) customer service work and administrative and/or technical duties for UI Administration & Operational Support team and Tele-Centers. Work involves providing quality customer service for the unemployment benefits program with the Texas Workforce Commission. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment. YOU WILL BE TRUSTED TO DO: -Provide quality and efficient customer service. -Receive and sort faxes and incoming/returned mail. -Record, screen, and process Employer Responses, and creates cases if needed. -Review, process, and route all UI documents, forms, or correspondence to appropriate parties. -Use FileNet to quality check all documents as needed. -May prepare and provide claimants and employers copies of requested documents or correspondence. -Process specific tasks such as work search log verifications and keying payment requests. -Adhere to strict deadlines. -Perform related work as assigned. YOU ARE GREAT FIT WITH: -Strong word processing and data entry. -Ability to type 40 words per minute with minimal errors. -Experience using copiers, printers, scanners, calculators, and fax machines. -Knowledge of Microsoft Word, Excel, Outlook, and Internet browsers. -Good verbal and written communications skills. -Bilingual (English and Spanish). YOU QUALIFY WITH: -One year of full-time experience that provided knowledge of administrative support functions and office practices and procedures, or clerical administration and business management practices, such as preparation, maintenance and control of forms, records and reports -Relevant academic credits may be applied toward experience qualifications for this position. YOU GAIN: - A Family Friendly Certified Workplace. - Competitive salary: $2,694.33/month - Defined Retirement Benefit Plan - Optional 401(k) and 457 accounts - Medical Insurance - Paid time off, including time for vacation, sick and family care leave - Additional benefits for active employees can be found at https://www.ers.texas.gov/Active-Employees/Health-Benefits. PLEASE NOTE: All applications should contain complete job history entries, which includes job title, dates of employment, name of employer, supervisor's name and phone number and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. Resumes do not take the place of this required information. VETERANS: Use your military skills to qualify for this position or other jobs! Go to www.texasskillstowork.com to translate your military work experience and training courses into civilian job terms, qualifications and skill sets. Also, you can compare this position to military occupations (MOS) at the Texas State Auditor's Office by pasting this link into your browser: https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdf. HOW TO APPLY: To be considered, please complete a State of Texas Application for Employment and apply online at www.workintexas.com or on Taleo ( Job Search ). TWC is not considering applications from individuals who require sponsorship for an employment visa, including those currently on student or postgraduate visas. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. A position utilizing this classification will be designated as security sensitive according to the Texas Labor Code, Section 301.042. United States-Texas-Austin", "summaryDescription" : "Administrative Assistant II at Texas Workforce Commission. Skills: Customer service, Administrative support, Document processing. Provide quality customer service. Sort faxes and mail", "createdAt" : "2026-06-14T02:43:12.750", "lastUpdated" : "2026-06-15T08:28:50.816", "ingestTimestamp" : "2026-06-14T02:43:12.750", "mongoId" : "69ce5df99bc74574cb671a4c", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 45000, "salaryAnnualMax" : 65000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Typing 40 WPM", "Quality check documents", "Verbal communication", "Written communication", "Customer service", "Administrative support", "Document processing", "Data entry", "Process management", "Unemployment benefits program", "FileNet", "Copiers", "Printers", "Scanners", "Calculators", "Fax machines", "Internet browsers" ], "skillCount" : 17, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "_score" : 1018.2771, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Government", "llmIndustryConfidence" : 0.95 }, { "id" : "6a3058cdf292fd229cf44261", "title" : "Executive Administrative Assistant II", "company" : "Terrestris Global Solutions", "industry" : "Government", "salary" : { "min" : 65000.0, "max" : 95000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Executive Administrative Assistant II in Suitland, United States, adjusted for mid-seniority and government industry." }, "location" : "Suitland, MD", "locations" : [ "Suitland", "MD" ], "timestamp" : "2026-06-16T09:49:22.295", "fingerprint" : "daa218cf1ab76e40ae5830558e4b6e85671f4c85c3fc2a928337c2cf0181712a", "source" : "breezyhr", "language" : "en", "applyUrl" : "https://terrestris-global-solutions.breezy.hr/p/c06ce2b51b6001-executive-administrative-assistant-ii", "externalId" : "c06ce2b51b6001", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Suitland", "state" : "Maryland", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "38.8501136,-76.9255846" } ], "locationText" : "Suitland, Maryland, United States", "employmentType" : "FULL_TIME", "coreResponsibilities" : "Provide administrative support, Provide clerical support", "domainKnowledge" : "Economic analysis", "domainList" : [ "economic-analysis" ], "domainSpecificKnowledge" : [ "Economic analysis" ], "rawDescription" : "Are you looking for a Challenge? Looking for an innovative organization and the opportunity to learn and grow professionally? We can help! We are seeking an Executive Administrative Assistant II to provide administrative and clerical support services for the Bureau of Economic Analysis (BEA) in Sui", "summaryDescription" : "Executive Administrative Assistant II at Terrestris Global Solutions. Provide administrative support. Provide clerical support", "createdAt" : "2026-06-15T22:11:45.996", "lastUpdated" : "2026-06-16T09:49:22.295", "ingestTimestamp" : "2026-06-15T22:11:45.996", "mongoId" : "6a3058cdf292fd229cf44261", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 65000, "salaryAnnualMax" : 95000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Economic analysis" ], "skillCount" : 1, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "_score" : 1000.29266, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Government", "llmIndustryConfidence" : 0.9 }, { "id" : "6a2c926c74d8ee00a0985ba7", "title" : "Administrative Assistant II", "company" : "Blueprint Technologies", "salary" : { "min" : 25.0, "max" : 27.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Bellevue, WA, United States", "locations" : [ "Bellevue", "WA", "United States" ], "timestamp" : "2026-06-16T02:01:53.274", "fingerprint" : "fc48ef669dc1fddd9deb722213c6405c4de4012b7e16e2bda671f63feaa94399", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/bpcs/jobs/7992919", "externalId" : "7992919", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Bellevue", "state" : "Washington", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "47.6144219,-122.1923370" } ], "locationText" : "Bellevue, Washington, United States", "employmentType" : "FULL_TIME", "technicalSkills" : "Microsoft Office Suite", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning" ], "hardSkillsList" : [ "Scheduling", "Record keeping", "Data entry" ], "hardSkills" : [ { "name" : "Scheduling", "level" : "intermediate" }, { "name" : "Record keeping", "level" : "intermediate" }, { "name" : "Data entry", "level" : "intermediate" } ], "majorSkills" : "Process management, Coordination, Planning", "majorSkillsList" : [ "Process management", "Coordination", "Planning" ], "coreResponsibilities" : "Manage calendars and schedules, Coordinate meetings and appointments, Prepare reports and presentations, Maintain records and files, Liaise with internal departments, Communicate with external vendors, Assist with operational metrics tracking, Support resource planning activities, Contribute to process improvement initiatives", "teamCollaboration" : "Cross-functional teams; Internal departments; External vendors", "toolProficiency" : [ "Microsoft Office", "Scheduling software" ], "communicationSkills" : "Verbal communication; Written communication", "documentationSkills" : "Record keeping; Report preparation", "qualificationsBasic" : "5+ years of experience in an administrative role, High school diploma or GED", "qualificationsPreferred" : "Associate's or Bachelor's degree, Experience with scheduling software, Proficiency in Microsoft Office Suite", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Who is Blueprint? We are a technology solutions firm headquartered in Bellevue, Washington, with a strong presence across the United States. Unified by a shared passion for solving complicated problems, our people are our greatest asset. We use technology as a tool to bridge the gap between strategy and execution, powered by the knowledge, skills, and the expertise of our teams, who all have unique perspectives and years of experience across multiple industries. We’re bold, smart, agile, and fun. What does Blueprint do? Blueprint helps organizations unlock value from existing assets by leveraging cutting-edge technology to create additional revenue streams and new lines of business. We connect strategy, business solutions, products, and services to transform and grow companies. Why Blueprint? At Blueprint, we believe in the power of possibility and are passionate about bringing it to life. Whether you join our bustling product division, our multifaceted services team or you want to grow your career in human resources, your ability to make an impact is amplified when you join one of our teams. You’ll focus on solving unique business problems while gaining hands-on experience with the world’s best technology. We believe in unique perspectives and build teams of people with diverse skillsets and backgrounds. At Blueprint, you’ll have the opportunity to work with multiple clients and teams, such as data science and product development, all while learning, growing, and developing new solutions. We guarantee you won’t find a better place to work and thrive than at Blueprint. In This Role As an Administrative Assistant II, you will provide operational and administrative support to a large, fast-paced team environment. This position plays a key role in maintaining day-to-day team functions, coordinating onboarding and offboarding activities, supporting events and morale initiatives, and helping drive organizational efficiency. The ideal candidate is highly organized, adaptable, and comfortable managing multiple priorities while working cross-functionally with internal stakeholders and external vendors. Success in this role requires strong communication skills, sound judgment, attention to detail, and the ability to operate independently in a dynamic corporate environment. Key Responsibilities Support day-to-day team operations, including onboarding, offboarding, headcount tracking, and organizational updates Coordinate onboarding logistics such as equipment requests, access coordination, and new hire readiness Assist with employee transitions, team changes, and operational processes Plan and coordinate meetings, team events, morale activities, and offsite logistics Partner with finance and business operations teams on budget tracking, purchase orders, vendor coordination, and accrual support Manage equipment, space requests, hardware inventory, and team supply coordination Maintain distribution lists, team sites, shared documentation, and organizational materials Provide limited calendar coordination support as business needs evolve Partner with internal stakeholders and approved vendors while adhering to company compliance and engagement policies Handle confidential and sensitive information with professionalism and discretion Support large-scale team coordination efforts within a complex, matrixed organization Required Qualifications 2–4+ years of administrative, operations, or business support experience within a corporate environment Experience supporting onboarding and offboarding processes for employees or large teams Experience coordinating team events, meetings, morale activities, or offsites Experience managing equipment, inventory, hardware requests, or workplace operations Strong proficiency with Microsoft 365 applications, including Outlook, Excel, Teams, Word, and PowerPoint Strong organizational skills with the ability to manage multiple priorities simultaneously Excellent written and verbal communication skills High attention to detail and strong problem-solving abilities Ability to work independently, prioritize effectively, and exercise sound judgment Experience supporting large teams or organizations with multiple stakeholders Preferred Qualifications Prior experience working in a large enterprise or technology-focused environment Experience supporting senior leaders or high-volume operational teams Familiarity with employee data systems, headcount management, or HR reporting tools Experience with procurement, travel coordination, expense management, or budget tracking Experience working in fast-paced, highly matrixed organizations Previous experience supporting engineering, infrastructure, security, or cloud-based teams is a plus Prior experience with enterprise onboarding/offboarding processes and operational coordination preferred Salary Range At Blueprint, we strive to offer competitive pay that reflects the value of our team members. Compensation for this role is influenced by a variety of factors, including skills, education, responsibilities, experience, and geographic market. For candidates based in Washington State, the anticipated salary range is $25– $27 USD/hourly. Please note that we typically do not hire new employees at the top of the posted range. Actual starting pay will be determined based on experience, skills, and internal equity. The final salary and job title may vary depending on the selected candidate’s qualifications and could fall outside the stated range. Equal Opportunity Employer Blueprint Technologies, LLC is an equal employment opportunity employer. Qualified applicants are considered without regard to race, color, age, disability, sex, gender identity or expression, orientation, veteran/military status, religion, national origin, ancestry, marital, or familial status, genetic information, citizenship, or any other status protected by law. If you need assistance or a reasonable accommodation to complete the application process, please reach out to: recruiting@bpcs.com Blueprint believe in the importance of a healthy and happy team, which is why our comprehensive benefits package includes: Medical, dental, and vision coverage Flexible Spending Account 401k program Competitive PTO offerings Parental Leave Opportunities for professional growth and development Location: onsite in Redmond, WA Mon-Fri", "summaryDescription" : "Administrative Assistant II at Blueprint Technologies. Skills: Process management, Coordination, Planning. Manage calendars and schedules. Coordinate meetings and appointments", "postedDate" : "2026-06-14T20:06:01.029", "createdAt" : "2026-06-14T20:06:01.029", "lastUpdated" : "2026-06-16T02:01:53.274", "ingestTimestamp" : "2026-06-14T20:06:01.029", "mongoId" : "6a2c926c74d8ee00a0985ba7", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 52000, "salaryAnnualMax" : 56160, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Scheduling", "Record keeping", "Data entry", "Process management", "Coordination", "Planning", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Microsoft Office", "Scheduling software" ], "skillCount" : 12, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.8888889, "_score" : 995.25, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a1767b358b93c861ee33560", "title" : "Administrative Assistant II", "company" : "Hospital Galveston", "industry" : "Healthcare", "salary" : { "min" : 38000.0, "max" : 52000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Entry-level Administrative Assistant II in Galveston, TX, adjusted for the healthcare industry." }, "location" : "United States-Texas-GALVESTON", "locations" : [ "United States-Texas-GALVESTON" ], "timestamp" : "2026-06-16T07:05:07.701", "fingerprint" : "ff897baa868ed8354ed07a57078426f1790bcf04c7f5e8637f264fb7dac36294", "source" : "taleo", "language" : "en", "applyUrl" : "https://fa007.taleo.net/careersection/ex/jobdetail.ftl?job=21353", "externalId" : "21353", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Galveston", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "29.3872254,-94.9927360" } ], "locationText" : "Galveston, Texas, United States", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "United States-Texas-GALVESTON", "summaryDescription" : "Administrative Assistant II at Hospital Galveston", "createdAt" : "2026-06-14T19:19:42.484", "lastUpdated" : "2026-06-16T07:05:07.701", "ingestTimestamp" : "2026-06-14T19:19:42.484", "mongoId" : "6a1767b358b93c861ee33560", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 38000, "salaryAnnualMax" : 52000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.5555556, "_score" : 955.7131, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.85 }, { "id" : "6a2ca3b474d8ee00a09ad0a0", "title" : "ADMINISTRATIVE ASSISTANT II", "company" : "O2EPCM, Inc.", "industry" : "Consulting", "salary" : { "min" : 49000.0, "max" : 52000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Los Angeles, California, United States", "locations" : [ "Los Angeles", "California", "United States" ], "timestamp" : "2026-06-15T08:21:28.034", "fingerprint" : "160eae051ee61518ccf7483a64b4d4dab26c2c137a1fbe41d1a287ed9ba85b4e", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/o2epcminc/jobs/5158757007", "externalId" : "5158757007", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Los Angeles", "state" : "California", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "34.0536909,-118.2427660" } ], "locationText" : "Los Angeles, California, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "High school", "technicalSkills" : "Microsoft Office Suite, MS Windows, Word processing, Spreadsheet, Database software", "professionalSkills" : [ "Process management", "Cross-functional coordination", 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supplier invoices, Distribute reports, Originate correspondence, Prepare general correspondence, Maintain general files, Answer telephone, Take and relay messages, Screen callers, Direct calls, Receive mail, Sort mail, Distribute mail, Maintain organized workspace, Keep documents stored, Keep supplies stored, Contribute to advancement of goals, Commit to productive collaboration, Perform other responsibilities", "teamCollaboration" : "Productive collaboration with stakeholders", "domainKnowledge" : "Planning; Design; Engineering; Construction Industry", "domainList" : [ "planning", "design", "engineering", "construction-industry" ], "domainSpecificKnowledge" : [ "Planning", "Design", "Engineering", "Construction Industry" ], "toolProficiency" : [ "Prolog" ], "communicationSkills" : "Written communication; Oral communication", "documentationSkills" : "Report writing; Maintaining electronic files", "continuousLearning" : "Training of new Timekeeping app users", "qualificationsBasic" : "Five years or more relevant work experience, Proficiency in Microsoft Office Suite, Proficiency in MS Windows, Proficiency in word processing software, Proficiency in spreadsheet software, Proficiency in database software, Good written communication skills, Good oral communication skills, Good organizational skills, Good interpersonal skills, Ability to bring assignments to completion independently, Ability to work in high volume dynamic team environment, Proven record of accomplishments of office administration, Flexible attitude to changing conditions, Accountable and dependable to follow through with tasks/project", "qualificationsPreferred" : "Working knowledge of TDG policies and procedures", "remoteFriendly" : true, "workSiteFlexibility" : "Hybrid", "rawDescription" : "Position Title: Administrative Assistant II O2EPCM, Inc. is a prominent award-winning experienced firm providing Professional, Technical, Consulting and Management Services in the Planning, Design, Engineering and Construction Industry to Local, State, Federal Government Agencies, Utility Companies and Private Clients. We are dedicated to delivering innovative and sustainable solutions for a variety of projects. We are seeking a Senior Electrical Estimator/Engineer to join our team and contribute to our ongoing success. In this role, you will play a pivotal part in ensuring the successful planning and execution of electrical projects. Salary Range: $49,000 - $52,000 Location: Onsite (Los Angeles, CA) Type: Full-Time Employee Benefits: 100% paid base coverage (Health, Vision, preparing and routing budgetary memos and requests; updating charge code lists, contract budget authorizations and monthly expenditure data; updating and maintaining electronic files located in shared environments; training of new Timekeeping app users and providing other administrative support to group as needed. Essential Job Duties • In accordance with established procedures, perform a variety of routine and non-routine administrative, clerical, and data collection tasks for supervisor • Perform various administrative, clerical, data collection, data entry, and report writing tasks • Receive direction from immediate supervisor in completing non-routine assignments • Gather statistics and general data; review and combine this information into established reports for use internally • Scan documents and reports as required • May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing • May be responsible for verifying data gathered, such as matching supplier invoices against file copies • Distribute reports as directed by immediate supervisor • Originate correspondence and reports not requiring the personal attention of immediate supervisor • Prepare general correspondence and maintains general files • Answer telephone, take and relay messages, screen callers and direct calls accordingly • Receive, sort, and distribute mail • Maintain an organized workspace by keeping documents and supplies properly stored • Contribute to the advancement of TDG’s goals through commitment to productive collaboration with all stakeholders • Perform other responsibilities associated with this position as may be appropriate Hardware/Software Knowledge • Proficiency in Microsoft Office Suite of software is required • Demonstrated proficiency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet, and database software, is required Professional Experience Level/Other Qualifications • Good written and oral communication, organizational, and interpersonal skills are required • A working knowledge of TDG policies and procedures is preferred • Self-starter, multi-tasker • Ability to bring assignments to completion independently • Ability to work in a high volume, dynamic team environment • Proven record of accomplishments of office administration • Prolog experience • Flexible attitude to changing conditions • Accountable and dependable to follow through with tasks/project Education/Training • High school diploma (or equivalent) and five years or more of relevant work experience Element-Specific Requirements/Notes • May assume other duties as required/needed • This position offers a hybrid/telework schedule. Telework - Monday and Friday. Onsite - Tuesday, Wednesday and Thursday. Please refer to LAWA’s Pilot Policy for details . Please note, if you move forward in the submission process, you will be asked to provide the following below. Most updated resume Certifications or Licenses obtained 3-4 Professional References Project List with values, dates, and company of any projects worked O2EPCM, Inc. is a prominent award-winning experienced firm providing Professional, Technical, Consulting and Management Services in the Planning, Design, Engineering and Construction Industry to Local, State, Federal Government Agencies, Utility Companies and Private Clients. We are dedicated to delivering innovative and sustainable solutions for a variety of projects. Employee Benefits: 100% paid base coverage (Health, Vision, & Dental insurance). 401(k) Paid Holidays Paid Sick Paid Vacation EAP - Employee Assistance Program O2EPCM, Inc. https://o2epcm.com/ NO PER DIEM. These are W2, long-term jobs with full benefits. NO relocation packages.", "summaryDescription" : "ADMINISTRATIVE ASSISTANT II at O2EPCM, Inc.. Skills: Administrative support, Data management, Report generation. Perform administrative clerical data collection tasks. 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To put this into action, we’re looking for extraordinary people to join our talented team. Our service-oriented, ethical, knowledgeable, caring associates are the heart of our vision to be the best company serving independent agents. We help protect families and businesses as they work to prevent or recover from a loss. Share your talents to help us reach for continued success as we bring value to the communities we serve and demonstrate that Actions Speak Louder in Person®. If you’re ready to build productive relationships, collaborate within a diverse team, embrace challenges, and develop your skills, then Cincinnati may be the place for you. We offer career opportunities where you can contribute and grow. Build your future with us Our Commercial Lines Administration department seeks an Administrative Assistant II-III. This role is responsible for providing administrative support to the daily departmental operations, including Commercial leadership. This position requires skills in report preparation, task management and prioritization, internal and external customer relations, and advanced knowledge of word-processing applications, spreadsheets, and presentation tools. This full-time, nonexempt position is based at our Headquarters in Fairfield, Ohio, and reports to the Vice President of Commercial Operations. The pay range for this position is $20.00 - $24.00 hourly. The pay determination is based on the applicant’s education, experience, location, knowledge, skills, and abilities. Eligible associates may also receive an annual cash bonus and individual performance. Be ready to : prepare and manage travel itineraries, expenses, and calendars for Commercial leadership plan and coordinate meetings and events, including luncheons, departmental meetings, and seminars coordinate interviews as necessary for core role hiring in Commercial Lines prepare and review reports, presentations, and other written materials for Commercial leadership support recordings of training content handle non-routine and complex tasks that require originality and ingenuity within specific time constraints act as records management coordinator and perform clean desk audits handle allocations and distribution of company condo, tickets/special awards, and garage allocations independently manage miscellaneous activities in support of the department be available during core business hours at headquarters Be equipped with : outstanding communication and negotiation skills proper use of grammar, punctuation, spelling, and proofreading; high level of quality and attention to detail the ability to work with the highest degree of professionalism, using judgment and discretion in dealing with confidential and sensitive information the ability to foster positive relationships excellent organizational and time-management skills the ability to work independently with little to no supervision the ability to prioritize and coordinate a variety of projects simultaneously mastery of Microsoft® Office tools, Teams and SharePoint sites Bring education or experience from : proven experience as an experienced administrator, preferably in financial services an associate’s degree or a minimum of five years prior experience in an administrative support role Enhance your talents Providing outstanding service and developing strong relationships with our independent agents are hallmarks of our company. Whether you have experience from another carrier or you’re new to the insurance industry, we promote a lifelong learning approach. Cincinnati provides you with the tools and training to be successful and to become a trusted, respected insurance professional – all while enjoying a meaningful career. Enjoy benefits and amenities Your commitment to providing strong service, sharing best practices and creating solutions that impact lives is appreciated. To increase the well-being and satisfaction of our associates, we offer a variety of benefits and amenities . Embrace a diverse team As a relationship-based organization, we welcome and value a diverse workforce. We grant equal employment opportunity to all qualified persons without regard to race; creed; color; sex, including sexual orientation , gender identity and transgender status ; religion; national origin; age; disability; military service; veteran status; pregnancy; AIDS/HIV or genetic information; or any other basis prohibited by law. All job applicants have rights under Federal Employment Laws. Please review this information to learn more about those rights. 165708", "summaryDescription" : "Administrative Assistant II - III at The Cincinnati Insurance Companies. Skills: Administrative support, Records management, Meeting coordination. Provide administrative support. Prepare travel itineraries", "createdAt" : "2026-06-14T20:44:36.102", "lastUpdated" : "2026-06-16T04:45:18.947", "ingestTimestamp" : "2026-06-14T20:44:36.102", "mongoId" : "6a255d1974d8ee00a0163ff8", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 41600, "salaryAnnualMax" : 49920, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Report preparation", "Grammar", "Punctuation", "Spelling", "Negotiation", "Administrative support", "Records management", "Meeting coordination", "Task management", "Prioritization", "Customer relations", "Commercial Lines", "Insurance industry", "Microsoft Office", "Teams", "SharePoint" ], "skillCount" : 16, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "_score" : 902.4245, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Insurance", "llmIndustryConfidence" : 0.95 }, { "id" : "69ce5df99bc74574cb671a07", "title" : "Case Processor (Administrative Assistant II)", "company" : "Texas Workforce Commission", "industry" : "Government", "salary" : { "min" : 43000.0, "max" : 58000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Mid-level Case Processor in Austin, Texas, adjusted for government industry and company size." }, "location" : "826840", "locations" : [ "826840", "
Austin:101 E 15th St (320-4001) (320TX-4001)
101 E 15th St
Austin, 78778-0001

" ], "timestamp" : "2026-06-15T12:14:28.166", "fingerprint" : "b91a22ae3f7612b053800a3d84fb3bc90e02b759f5da985526ba2770eb5bccdf", "source" : "taleo", "language" : "en", "applyUrl" : "https://aa270.taleo.net/careersection/ex/jobdetail.ftl?job=34378", "externalId" : "34378", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Austin", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "30.2711286,-97.7436995" } ], "locationText" : "Austin, Texas, United States", "employmentType" : "FULL_TIME", "technicalSkills" : "Microsoft Suite, Outlook, Teams", "professionalSkills" : [ "Administrative support", "Process management", "Cross-functional coordination", "Resource planning" ], "hardSkillsList" : [ "Typing 60+ wpm", "Data entry", "Record analysis" ], "hardSkills" : [ { "name" : "Typing 60+ wpm", "level" : "intermediate" }, { "name" : "Data entry", "level" : "intermediate" }, { "name" : "Record analysis", "level" : "intermediate" } ], "majorSkills" : "Appeals process, Administrative support, Hearing scheduling", "majorSkillsList" : [ "Appeals process", "Administrative support", "Hearing scheduling" ], "coreResponsibilities" : "Perform administrative support work, Analyze appeals, Determine issues for hearings, Determine scheduling for hearings, Enter information into AT Case Processor, Request records for hearings, Assist other units", "teamCollaboration" : "Cross-functional coordination; Assist other units", "domainKnowledge" : "Unemployment insurance laws; Appeals process; UI program", "domainList" : [ "unemployment-insurance-laws", "appeals-process", "ui-program" ], "domainSpecificKnowledge" : [ "Unemployment insurance laws", "Appeals process", "UI program" ], "toolProficiency" : [ "AT Case Processor" ], "continuousLearning" : "Training and development opportunities", "problemSolvingSkills" : "Analyze appeals; Determine appropriate issues", "specialRequirements" : "Texas resident required, Relocate to Texas", "qualificationsBasic" : "One year full-time experience, Administrative support functions, Office practices and procedures, Clerical administration, Business management practices", "qualificationsPreferred" : "Type at least 60+ wpm, Experience with Microsoft Suite, Outlook and Teams experience, Knowledge of UI laws, Knowledge of appeals process, UI Claims and Appeals experience", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "WHO WE ARE Texas Workforce Commission connects people with careers across the state. The Case Processor I (Administrative Assistant II) position is located at our State Office location in Austin is on the north lawn of the Texas State Capitol at 101 E. 15th Street. We're a Family Friendly Certified Workplace with great work-life balance, competitive salaries, extensive opportunities for training and development, and fantastic benefits. This is an In-Office position at our 101 E 15th St, Austin location. Work hours are flexible Monday – Friday, starting as early as 7:00am, ending no later than 6:00pm. Work schedule must be approved by Management. TWC is not considering applications from individuals who require sponsorship for an employment visa, including those with H1B visas or those currently on student or postgraduate visas. You must be a Texas resident to work for the Texas Workforce Commission or willing to relocate to Texas. WHO YOU ARE You possess the ability to perform duties involving close attention to detail with accuracy, keep up with a fast-paced work environment, and have good interpersonal skills to communicate with coworkers. WHAT YOU WILL DO: The Appeals Tribunal holds and hears first level appeals from the original determination in disputed claims for unemployment insurance benefits. The Case Processor I primarily reviews incoming appeal submission requests and creates hearings to adverse determinations for the Appeal Tribunal. The Case Processor I performs routine (journey-level) administrative support work under moderate supervision, with limited latitude for the use of initiative and independent judgment. YOU WILL BE TRUSTED TO: -Perform routine administrative support work in the implementation of the appeal process in the Unemployment Insurance (UI) program. -Use a TWC issued computer (PC) and TWC records to analyze appeals to determine appropriate issues, parties, and scheduling considerations for administrative hearings. -Enter appropriate information into AT Case Processor. -Request records required for appeal hearings. -Perform other duties as assigned which may include cross training to assist other units as the need arises. YOU QUALIFY WITH: -One year of full-time experience that provided knowledge of administrative support functions and office practices and procedures, or clerical administration and business management practices, such as preparation, maintenance and control of forms, records and reports -Relevant academic credits may be applied toward experience qualifications for this position. YOU ARE A GREAT FIT WITH: -Ability to type at least 60+ wpm. -Experience with the Microsoft Suite including Outlook and Teams. -Attention to details and accuracy of date-sensitive material involved. -Knowledge of unemployment insurance laws, rules, and regulations and of the appeals process. -Knowledge of general office practices and procedures. -UI Claims and Appeals experience. YOU GAIN: -A Family Friendly Certified Workplace. -Will report to Austin, Texas. -Competitive salary: $3,220.00/month -Defined Retirement Benefit Plan -Optional 401(k) and 457 accounts -Medical Insurance -Paid time off, including time for vacation, sick and family care leave -Additional benefits for active employees can be found at https://www.ers.texas.gov/Active-Employees/Health-Benefits.    VETERANS: Use your military skills to qualify for this position or other jobs! Go to www.texasskillstowork.com to translate your military work experience and training courses into civilian job terms, qualifications, and skill sets. Also, you can compare this position to military occupations (MOS) at the Texas State Auditor's Office by pasting this link into your browser: https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdf. HOW TO APPLY: To be considered, please complete a State of Texas Application for Employment and apply online at www.workintexas.com or on Taleo ( Job Search ). TWC is not considering applications from individuals who require sponsorship for an employment visa, including those with H1B visas or those currently on student or postgraduate visas. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. A position utilizing this classification will be designated as security sensitive according to the Texas Labor Code, Section 301.042. United States-Texas-Austin", "summaryDescription" : "Case Processor (Administrative Assistant II) at Texas Workforce Commission. Skills: Appeals process, Administrative support, Hearing scheduling. Perform administrative support work. Analyze appeals", "createdAt" : "2026-06-14T06:43:18.659", "lastUpdated" : "2026-06-15T12:14:28.166", "ingestTimestamp" : "2026-06-14T06:43:18.659", "mongoId" : "69ce5df99bc74574cb671a07", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 43000, "salaryAnnualMax" : 58000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Typing 60+ wpm", "Data entry", "Record analysis", "Appeals process", "Administrative support", "Hearing scheduling", "Process management", "Cross-functional coordination", "Resource planning", "Unemployment insurance laws", "UI program", "AT Case Processor" ], "skillCount" : 12, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "_score" : 889.8293, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Government", "llmIndustryConfidence" : 0.95 }, { "id" : "6a30a219f292fd229c119047", "title" : "Administrative Assistant", "company" : "Lightspeed Systems", "salary" : { "min" : 24000.0, "max" : 36000.0, "currency" : "EUR", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Junior Administrative Assistant in Bulgaria, adjusted for the education industry and remote work." }, "location" : "Basildon, England, United Kingdom", "locations" : [ "Basildon", "England", "United Kingdom", "REMOTE", "United Kingdom" ], "timestamp" : "2026-06-16T12:25:55.513", "fingerprint" : "49a31a49d0103fa6530067b78cbef8152d6b52dc569e7f8016dd80e39d3a7719", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/lightspeedsystems/jobs/7772295003", "externalId" : "7772295003", "industryFunction" : { }, "structuredLocations" : [ { "country" : "Bulgaria", "continent" : "eu", "workMode" : "remote" } ], "locationText" : "Bulgaria", "experienceMinYears" : 1, "experienceMaxYears" : 3, "experienceLevel" : "Entry", "remoteFriendly" : true, "rawDescription" : "At Lightspeed Systems, we're passionate about helping schools create safer and more effective digital learning environments. Our solutions support millions of students worldwide by providing visibility, safety, and management tools for educational technology. We're looking for an organized and proactive Administrative Assistant to support our day-to-day operations and help keep our teams running smoothly. This is an excellent opportunity for someone early in their administrative career who enjoys organization, coordination, and supporting a busy team environment. As an Administrative Assistant, you will provide administrative and organizational support across multiple departments. You'll help coordinate meetings, manage schedules, organize documents, and support internal events and projects. This role is ideal for someone who is detail-oriented, dependable, and enjoys working in a collaborative environment in the UK. About The Role Coordinate meetings, appointments, and team calendars. Schedule internal and external calls and distribute meeting invitations. Prepare meeting agendas, notes, and follow-up action items when needed. Support travel arrangements, including bookings and itineraries. Assist with planning team meetings, training sessions, and company events. Process expenses and assist with administrative reporting. Support onboarding and administrative activities for new employees. Assist with special projects and administrative tasks as assigned. About You 1–3 years of experience in an administrative, office support, coordinator, or customer service role. Strong organizational skills with excellent attention to detail. Ability to manage multiple tasks and priorities effectively. Strong written and verbal communication skills. Proficiency with Microsoft Office (Outlook, Word, Excel, and PowerPoint). Comfortable learning new systems and tools. Ability to handle confidential information appropriately. Familiarity with expense management systems. Knowledge of Google Workspace. This is a remote position open to candidates residing in the United Kingdom. ABOUT US With more than 25 years of serving education, Lightspeed Systems delivers the most in-depth visibility and control to power exceptional schools where students are safe and engaged; technology is compliant and easily managed; and resources are secure and optimized. Purpose-built for school networks and devices, Lightspeed’s cloud-managed solutions include the most effective web filtering, student safety monitoring, classroom management, device management, and data analytics software available. Headquartered in Austin, Texas, with a European office in London, UK, Lightspeed serves over 23 million students across 31,000 schools in 43 countries, utilizing 15 million devices. Learn more at www.lightspeedsystems.com. We love our employees, and we show it. Our benefits and perks are built to support your overall wellbeing—at work and beyond. Offerings vary by country. ABOUT OUR ATX HQ If your role includes spending time onsite, you will LOVE being at the ranch. Our uniquely Lightspeed (and totally Texas) corporate headquarters has everything Lightspeeders need to get the job done – and a whole lot more. 15,000 sq. ft. of open work area, offices, and huddle rooms Snacks galore and a private chef serving up lunch Tuesday through Thursday every week A state-of-the-art fitness center (with outfitted locker rooms) Physical therapist onsite regularly Indoor and outdoor casual collaboration spots Pet-friendly office environment A golf simulator, go-carts, shuffleboard, corn hole, and MORE fun All within 31 sprawling acres of Live Oak trees that foster a natural habitat for local wildlife. It is not uncommon to be greeted daily by whitetail deer. (Maybe it wants to join your meeting?) Lightspeed Systems is an equal opportunity employer. We are committed to a work environment that supports, inspires, and respects all individuals and in which personnel processes are merit-based and applied without discrimination on the basis of race, color religion, sex, sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, or other protected characteristic.", "summaryDescription" : "Administrative Assistant at Lightspeed Systems", "postedDate" : "2026-06-16T03:16:56.248", "createdAt" : "2026-06-16T03:16:56.248", "lastUpdated" : "2026-06-16T12:25:55.513", "ingestTimestamp" : "2026-06-16T03:16:56.248", "mongoId" : "6a30a219f292fd229c119047", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "<30k", "hasSalary" : false, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Junior", "dataQualityScore" : 0.7777778, "_score" : 839.4197, "daysOld" : 0, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Education", "llmIndustryConfidence" : 0.95 }, { "id" : "6a30609bf292fd229cf917db", "title" : "Administrative Assistant", "company" : "Holder Construction", "industry" : "Real Estate", "salary" : { "min" : 45000.0, "max" : 65000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Administrative Assistant in Franklin Furnace, OH, adjusted for mid-seniority and the construction industry." }, "location" : "Franklin Furnice, OH", "locations" : [ "Franklin Furnice", "OH" ], "timestamp" : "2026-06-16T09:04:35.354", "fingerprint" : "6a4f4b82e51dafccdacbc99d7c2e985cb7b9bead0ee77641432c702f6065b1a9", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/holderconstruction/jobs/4286158009", "externalId" : "4286158009", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Franklin Furnace", "state" : "Ohio", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "38.6068300,-82.8472029" } ], "locationText" : "Franklin Furnace, Ohio, United States", "employmentType" : "FULL_TIME", "technicalSkills" : "Microsoft Office Suite, Word, Excel, Outlook", "professionalSkills" : [ "Cost coding", "Record-keeping" ], "hardSkillsList" : [ "Accounts payable processing", "Invoice management", "Expense categorization" ], "hardSkills" : [ { "name" : "Accounts payable processing", "level" : "intermediate" }, { "name" : "Invoice management", "level" : "intermediate" }, { "name" : "Expense categorization", "level" : "intermediate" } ], "majorSkills" : "Accounts payable, Cost coding, Administrative support", "majorSkillsList" : [ "Accounts payable", "Cost coding", "Administrative support" ], "coreResponsibilities" : "Process vendor invoices, Manage vendor invoices, Ensure timely payments, Maintain accurate record-keeping, Accurately code project costs, Track project costs, Categorize expenses correctly, Liaise with vendors, Liaise with internal teams, Resolve invoicing queries, Resolve cost-related queries, Maintain financial records, Organize financial records, Provide administrative support", "teamCollaboration" : "Internal teams", "domainKnowledge" : "Construction industry", "domainList" : [ "construction-industry" ], "domainSpecificKnowledge" : [ "Construction industry" ], "toolProficiency" : [ "Microsoft Office", "Word", "Excel", "Outlook" ], "communicationSkills" : "Invoicing queries; Cost-related queries", "documentationSkills" : "Financial records documentation", "problemSolvingSkills" : "Resolve queries", "specialRequirements" : "Substance abuse testing, Background screening", "qualificationsBasic" : "Proven experience in administrative roles, Experience with accounts payable, Experience with cost coding, Organizational skills, Attention to detail, Proficiency in Microsoft Office Suite, Excellent communication skills, Excellent interpersonal skills, Ability to work independently, Ability to work as part of a team", "qualificationsPreferred" : "Familiarity with accounting software", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "ABOUT US Holder Construction is a nationally recognized leader in the construction industry, consistently ranked among the top firms on ENR’s Top 400 Contractors list. We are a performance-driven company that believes in rewarding excellence and investing in our people. Our structured career development program empowers associates to grow quickly into expanded roles and responsibilities based on merit. With operations throughout the United States, we offer a highly competitive compensation and benefits package, including: Annual bonus program Paid time off Health, dental, vision, and life insurance 401(k)-retirement plan Night and swing shift differential pay for select roles We are looking for an Administrative Assistant to join our Operations team in Franklin Furnace, OH. This is a full-time, in-person position. Key Responsibilities Accounts Payable: Process and manage vendor invoices, ensuring timely payments and accurate record-keeping. Cost Coding: Accurately code and track project costs, ensuring all expenses are recorded and categorized correctly. Communication: Liaise with vendors and internal teams to resolve any invoicing or cost-related queries. Documentation: Maintain and organize financial records and documentation. Support: Provide administrative support to other departments as needed. Qualifications Required: Proven experience in administrative roles, preferably with a focus on accounts payable and cost coding. Strong organizational skills and attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Excellent communication and interpersonal skills. Ability to work independently and as part of a team. Preferred: Familiarity with accounting software. Holder is committed to Equal Opportunity Employment (EOE). Substance abuse testing and a background screening is a condition of employment and Holder Construction does not sponsor applicants for immigration status or benefits.", "summaryDescription" : "Administrative Assistant at Holder Construction. Skills: Accounts payable, Cost coding, Administrative support. Process vendor invoices. Manage vendor invoices", "postedDate" : "2026-06-15T23:29:00.232", "createdAt" : "2026-06-15T23:29:00.232", "lastUpdated" : "2026-06-16T09:04:35.354", "ingestTimestamp" : "2026-06-15T23:29:00.232", "mongoId" : "6a30609bf292fd229cf917db", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 45000, "salaryAnnualMax" : 65000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Accounts payable processing", "Invoice management", "Expense categorization", "Accounts payable", "Cost coding", "Administrative support", "Record-keeping", "Construction industry", "Microsoft Office", "Word", "Excel", "Outlook" ], "skillCount" : 12, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.8888889, "_score" : 836.4645, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Construction", "llmIndustryConfidence" : 0.95 }, { "id" : "6a3058cdf292fd229cf4424c", "title" : "Administrative Assistant", "company" : "Terrestris Global Solutions", "industry" : "Government", "salary" : { "min" : 38000.0, "max" : 52000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Entry-level Administrative Assistant in Suitland, United States, adjusted for the government industry." }, "location" : "Suitland, MD", "locations" : [ "Suitland", "MD" ], "timestamp" : "2026-06-16T06:17:26.203", "fingerprint" : "4565621cab9616733797799ff2d6aa208aaeaaf2c2e849d8874fb17bc682ea15", "source" : "breezyhr", "language" : "en", "applyUrl" : "https://terrestris-global-solutions.breezy.hr/p/4d88b66cf9d201-administrative-assistant", "externalId" : "4d88b66cf9d201", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Suitland", "state" : "Maryland", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "38.8501136,-76.9255846" } ], "locationText" : "Suitland, Maryland, United States", "employmentType" : "FULL_TIME", "coreResponsibilities" : "Provide administrative support, Provide clerical support", "domainKnowledge" : "Economic analysis", "domainList" : [ "economic-analysis" ], "domainSpecificKnowledge" : [ "Economic analysis" ], "qualificationsBasic" : "Administrative support services", "workSiteFlexibility" : "Onsite", "rawDescription" : "Are you looking for a Challenge? Looking for an innovative organization and the opportunity to learn and grow professionally? We can help! We are seeking an Administrative Assistant to provide administrative and clerical support services for the Bureau of Economic Analysis (BEA) in Suitland, MD. I’", "summaryDescription" : "Administrative Assistant at Terrestris Global Solutions. Provide administrative support. Provide clerical support", "createdAt" : "2026-06-15T22:12:35.100", "lastUpdated" : "2026-06-16T06:17:26.203", "ingestTimestamp" : "2026-06-15T22:12:35.100", "mongoId" : "6a3058cdf292fd229cf4424c", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 38000, "salaryAnnualMax" : 52000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Economic analysis" ], "skillCount" : 1, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.7777778, "_score" : 825.4986, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Government", "llmIndustryConfidence" : 0.9 }, { "id" : "6a3051d0f292fd229cf0732b", "title" : "Administrative Assistant", "company" : "Levanta", "industry" : "E-Commerce", "salary" : { "min" : 45000.0, "max" : 65000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Entry-level Administrative Assistant in the US Technology industry, adjusted for a remote role in California." }, "location" : "California (Remote)", "locations" : [ "California (Remote)", "Florida (Remote)", "Michigan (Remote)", "New York (Remote)", "Ohio (Remote)", "Texas (Remote)", "Utah (Remote)", "Washington (Remote)" ], "timestamp" : "2026-06-16T10:49:29.776", "fingerprint" : "19fe6b934d3e8878302bc00dbfc885cc884086b3091c481bd0c1a28a8d1c6052", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/levanta/jobs/5257642008", "externalId" : "5257642008", "industryFunction" : { }, "structuredLocations" : [ { "state" : "California", "country" : "United States", "continent" : "na", "workMode" : "remote" } ], "locationText" : "California, United States", "technicalSkills" : "Google Workspace, Slack, Notion, HRIS platforms", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement" ], "hardSkillsList" : [ "State compliance tracking", "Record keeping", "Document organization" ], "softSkillsList" : [ "Discretion" ], "hardSkills" : [ { "name" : "State compliance tracking", "level" : "intermediate" }, { "name" : "Record keeping", "level" : "intermediate" }, { "name" : "Document organization", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Discretion" } ], "majorSkills" : "Operations support, Administrative tasks, Compliance tracking", "majorSkillsList" : [ "Operations support", "Administrative tasks", "Compliance tracking" ], "coreResponsibilities" : "Monitor virtual mailbox, Route correspondence, Handle correspondence, Track state compliance requirements, Maintain state compliance requirements, Coordinate new hire merchandise shipping, Coordinate new hire swag shipping, Support internal people operations, Support admin tasks, Organize onboarding logistics, Organize documents, Maintain records, Flag items needing attention, Follow up on loose ends", "teamCollaboration" : "Internal people operations; Admin tasks", "domainKnowledge" : "State business compliance; Registered agent services; Annual reports", "domainList" : [ "state-business-compliance", "registered-agent-services", "annual-reports" ], "domainSpecificKnowledge" : [ "State business compliance", "Registered agent services", "Annual reports" ], "toolProficiency" : [ "Google Workspace", "Slack", "Notion", "HRIS platforms" ], "communicationSkills" : "Clear communication; Professional communication", "continuousLearning" : "Professional growth; Advancement opportunities", "innovationCreativity" : "Innovation encouragement; Creativity encouragement", "qualificationsBasic" : "Permanent address in hub state", "qualificationsPreferred" : "Prior experience as administrative assistant, Prior experience as virtual assistant, Prior experience as operations support, Familiarity with state business compliance, Experience with Google Workspace, Experience with Slack, Experience with Notion, Experience with standard HRIS platforms, Background supporting small teams, Background supporting remote-first teams", "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "Levanta is the leading affiliate marketing platform for marketplace sellers, helping Amazon, Shopify and Walmart brands unlock a scalable, cost-effective marketing channel through direct affiliate partnerships. With access to over 70,000 vetted publishers, influencers, affiliates, and media buyers in Levanta’s Creator Marketplace, sellers can drive high-quality external traffic to their stores, control commissions, improve organic search rankings, and benefit from referral kickbacks on sales generated by their affiliates. We're a growing team looking for a reliable, detail-oriented Administrative Assistant to help keep our day-to-day operations running smoothly. What you'll be doing: Monitoring our virtual mailbox and routing/handling correspondence Helping track and maintain state compliance requirements across multiple jurisdictions Coordinating new hire merchandise/swag shipping requests Supporting internal people operations and admin tasks (onboarding logistics, document organization, record keeping, etc.) Generally keeping things moving — flagging what needs attention, following up on loose ends, and being a dependable second set of hands You'll be a great fit if you: Are highly organized and proactive — you notice the small stuff before it becomes a problem Communicate clearly and professionally Can work independently without needing to be micromanaged Are comfortable juggling recurring tasks and one-off requests across multiple tools Treat sensitive/HR-adjacent information with discretion Nice to have: Prior experience as an administrative assistant, virtual assistant, or operations support Familiarity with state business compliance (registered agent services, annual reports, etc.) Experience with tools like Google Workspace, Slack, Notion, and standard HRIS platforms Background supporting small or remote-first teams What Levanta Offers: A dynamic and supportive work environment where innovation and creativity are encouraged. Competitive salary and benefits package. Open vacation and sick policy, take the time you need. Opportunity for professional growth and advancement within a rapidly expanding startup. A culture that values diversity, inclusion, and the impact of every team member on our success. Must have a permanent address in one of our hub states: California, Florida, New York, Ohio, Utah, Texas, Michigan, or Washington.", "summaryDescription" : "Administrative Assistant at Levanta. Skills: Operations support, Administrative tasks, Compliance tracking. Monitor virtual mailbox. 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We are looking for individuals who can embrace our mission to purposely brighten and enrich the lives of those we serve with HEART; Hospitality, Excellence, Appreciation, Respect & Teamwork. In this role you will be responsible for assisting with day-to-day operational and administrative tasks. * Responsible for answering telephones and handling requests to extent that knowledge and ability allow. * Responsible for administrative tasks, including imputing info into the computer. * Responsible for maintaining resident files, including verifying all info within the file. * Act as substitute van driver when necessary. * Assist in collection, recording, and depositing rent payments and other fees. * Assist in hiring, training, and onboarding new team members. * Act as assistant to the Executive Director and Business Office Manager. ## Qualifications * No experience required, but previous administrative/hospitality experience is a plus. * You currently have a valid Driver’s License. * You are able to professionally communicate and listen to residents, guests, and coworkers. * You are flexible and eager to help out wherever you can. ## Additional Information Senior Lifestyle offers a comprehensive benefits plan to eligible team members including health, dental, vision, retirement benefits, short-term disability, long-term disability, and paid time off. All Senior Lifestyle positions are eligible to use DailyPay, an application that allows you to access your earned but unpaid wages before your next payday. Senior Lifestyle requires that all employees provide proof of COVID-19 vaccination unless exempt due to medical, religious, or personal beliefs. Government requirements or exclusions may apply. Hourly wage from $24 to $26 per hour.", "summaryDescription" : "Administrative Assistant at Senior Lifestyle. Answer telephones. 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We are looking for individuals who can embrace our mission to purposely brighten and enrich the lives of those we serve with HEART; Hospitality, Excellence, Appreciation, Respect & Teamwork. In this role you will be responsible for assisting with day-to-day operational and administrative tasks. * Responsible for answering telephones and handling requests to extent that knowledge and ability allow. * Responsible for administrative tasks, including imputing info into the computer. * Responsible for maintaining resident files, including verifying all info within the file. * Act as substitute van driver when necessary. * Assist in collection, recording, and depositing rent payments and other fees. * Assist in hiring, training, and onboarding new team members. * Act as assistant to the Executive Director and Business Office Manager. ## Qualifications * No experience required, but previous administrative/hospitality experience is a plus. * You currently have a valid Driver’s License. * You are able to professionally communicate and listen to residents, guests, and coworkers. * You are flexible and eager to help out wherever you can. ## Additional Information Senior Lifestyle offers a comprehensive benefits plan to eligible team members including health, dental, vision, retirement benefits, short-term disability, long-term disability, and paid time off. All Senior Lifestyle positions are eligible to use DailyPay, an application that allows you to access your earned but unpaid wages before your next payday. Senior Lifestyle requires that all employees provide proof of COVID-19 vaccination unless exempt due to medical, religious, or personal beliefs. Government requirements or exclusions may apply. Hourly wage from $24 to $26 per hour.", "summaryDescription" : "Administrative Assistant at Senior Lifestyle. Answer telephones. 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We are looking for individuals who can embrace our mission to purposely brighten and enrich the lives of those we serve with HEART; Hospitality, Excellence, Appreciation, Respect & Teamwork. In this role you will be responsible for assisting with day-to-day operational and administrative tasks. * $17.00 Hr - 40 Hr/W - 8:30 am to 5:00 pm * Works on Saturdays and Sundays * Responsible for answering telephones and handling requests to extent that knowledge and ability allow. * Responsible for administrative tasks, including imputing info into the computer. * Assist in leasing apartments. * Responsible for maintaining resident files, including verifying all info within the file. * Act as substitute van driver when necessary. * Assist in collection, recording, and depositing rent payments and other fees. ## Qualifications * No experience required, but previous administrative/hospitality experience is a plus. * You currently have a valid Driver’s License. * You are able to professionally communicate and listen to residents, guests, and coworkers. * You are flexible and eager to help out wherever you can. ## Additional Information Senior Lifestyle offers a comprehensive benefits plan to eligible team members including health, dental, vision, retirement benefits, short-term disability, long-term disability, and paid time off. All Senior Lifestyle positions are eligible to use DailyPay, an application that allows you to access your earned but unpaid wages before your next payday. Senior Lifestyle requires that all employees provide proof of COVID-19 vaccination unless exempt due to medical, religious, or personal beliefs. Government requirements or exclusions may apply.", "summaryDescription" : "Administrative Assistant at Senior Lifestyle. Answer telephones. Handle requests", "postedDate" : "2026-06-15T16:20:05.000", "createdAt" : "2026-06-15T23:41:20.127", "lastUpdated" : "2026-06-16T12:07:12.525", "ingestTimestamp" : "2026-06-15T23:41:20.127", "mongoId" : "6a305568f292fd229cf1f3d4", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 35360, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.8888889, "_score" : 816.6391, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.9 }, { "id" : "6a306ca6f292fd229cfd523c", "title" : "Administrative Assistant", "company" : "Senior Lifestyle", "industry" : "Hospital And Health Care", "salary" : { "min" : 17.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Chicago, IL, United States", "locations" : [ "Chicago", "IL", "United States" ], "timestamp" : "2026-06-16T11:33:22.605", "fingerprint" : "fd050498106113d7b3394952e6976131d71b5a3e36b1feba4ff763e6123873ff", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/SeniorLifestyle1/744000132241417-administrative-assistant", "externalId" : "744000132241417", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Chicago", "state" : "Illinois", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "41.8755616,-87.6244212" } ], "locationText" : "Chicago, Illinois, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "entry", "coreResponsibilities" : "Assist with day-to-day operational tasks, Assist with day-to-day administrative tasks, Answer telephones, Handle requests to extent of knowledge and ability, Perform administrative tasks, Input information into the computer, Assist in leasing apartments, Maintain resident files, Verify all information within resident files, Act as substitute van driver when necessary, Assist in collection of rent payments, Assist in recording of rent payments, Assist in depositing rent payments, Assist in collection of other fees, Assist in recording of other fees, Assist in depositing other fees", "communicationSkills" : "Professional communication", "specialRequirements" : "Works on Saturdays, Works on Sundays", "qualificationsBasic" : "Valid Driver’s License, Able to professionally communicate, Able to listen to residents, guests, and coworkers, Flexible, Eager to help out wherever you can", "qualificationsPreferred" : "Previous administrative experience, Previous hospitality experience", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Do you have HEART? We are looking for individuals who can embrace our mission to purposely brighten and enrich the lives of those we serve with HEART; Hospitality, Excellence, Appreciation, Respect & Teamwork. In this role you will be responsible for assisting with day-to-day operational and administrative tasks. * $17.00 Hr - 40 Hr/W - 8:30 am to 5:00 pm * Works on Saturdays and Sundays * Responsible for answering telephones and handling requests to extent that knowledge and ability allow. * Responsible for administrative tasks, including imputing info into the computer. * Assist in leasing apartments. * Responsible for maintaining resident files, including verifying all info within the file. * Act as substitute van driver when necessary. * Assist in collection, recording, and depositing rent payments and other fees. ## Qualifications * No experience required, but previous administrative/hospitality experience is a plus. * You currently have a valid Driver’s License. * You are able to professionally communicate and listen to residents, guests, and coworkers. * You are flexible and eager to help out wherever you can. ## Additional Information Senior Lifestyle offers a comprehensive benefits plan to eligible team members including health, dental, vision, retirement benefits, short-term disability, long-term disability, and paid time off. All Senior Lifestyle positions are eligible to use DailyPay, an application that allows you to access your earned but unpaid wages before your next payday. Senior Lifestyle requires that all employees provide proof of COVID-19 vaccination unless exempt due to medical, religious, or personal beliefs. Government requirements or exclusions may apply.", "summaryDescription" : "Administrative Assistant at Senior Lifestyle. Assist with day-to-day operational tasks. Assist with day-to-day administrative tasks", "postedDate" : "2026-06-15T16:20:05.000", "createdAt" : "2026-06-16T00:18:49.513", "lastUpdated" : "2026-06-16T11:33:22.605", "ingestTimestamp" : "2026-06-16T00:18:49.513", "mongoId" : "6a306ca6f292fd229cfd523c", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 35360, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.8888889, "_score" : 815.69293, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.92 }, { "id" : "6960824e0937eae70e9c8631", "title" : "Workforce Development Specialist", "company" : "Texas Workforce Commission", "industry" : "Government", "salary" : { "min" : 52000.0, "max" : 78000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Mid-level Workforce Development Specialist in Orange, Texas, adjusted for government industry and full-time employment." }, "location" : "826054", "locations" : [ "826054", "
Port Arthur:4680 Highway 365 (320TX-4297)
4680 Highway 365
Port Arthur, 77642-7401

" ], "timestamp" : "2026-06-15T21:14:17.615", "fingerprint" : "bb9d7e76f8952ed1c75d6000dc00e30f4c7a9961f452ca95de8a8cb683cf0da2", "source" : "taleo", "language" : "en", "applyUrl" : "https://aa270.taleo.net/careersection/ex/jobdetail.ftl?job=31565", "externalId" : "31565", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Orange", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "30.1228634,-93.9041169" }, { "city" : "Port Arthur", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "29.8716577,-93.9332302" } ], "locationText" : "Orange, Texas, United States; Port Arthur, Texas, United States", "professionalSkills" : [ "Employment services", "Recruitment services", "Labor market information" ], "hardSkillsList" : [ "Interpersonal skills", "Organizational skills", "Recordkeeping skills" ], "hardSkills" : [ { "name" : "Interpersonal skills", "level" : "intermediate" }, { "name" : "Organizational skills", "level" : "intermediate" }, { "name" : "Recordkeeping skills", "level" : "intermediate" } ], "majorSkills" : "Employment services, Client interviews, Job search assistance", "majorSkillsList" : [ "Employment services", "Client interviews", "Job search assistance" ], "coreResponsibilities" : "Connect people to meaningful work, Provide employment services, Support employers with job postings, Identify qualified candidates, Offer recruitment services, Promote electronic tools, Train job seekers on tools, Build résumés, Explore careers, Navigate digital resources, Support job seekers receiving UI, Guide job search efforts, Serve priority populations, Provide worker support, Help navigate complaint process, Ensure access to supportive services, Maintain thorough documentation, Serve as first point of contact, Listen to job seekers, Assess job seeker needs, Guide job seekers to services, Conduct in-depth client interviews, Develop employment plans, Deliver employment services, Explain employment services, Assist job seekers with applications, Prepare for interviews, Prepare for hiring events, Provide referrals to agencies, Support employers with tools, Support employers with insights, Conduct outreach, Conduct presentations, Conduct workshops, Promote workforce programs, Work collaboratively with partners, Ensure seamless service delivery, Represent the agency, Perform other duties", "teamCollaboration" : "Across teams; With communities; With employers; With job seekers; With agency staff; With other workforce programs; With partners", "domainKnowledge" : "Workforce development; Unemployment insurance; Wagner-Peyser requirements", "domainList" : [ "workforce-development", "unemployment-insurance", "wagner-peyser-requirements" ], "domainSpecificKnowledge" : [ "Workforce development", "Unemployment insurance", "Wagner-Peyser requirements" ], "toolProficiency" : [ "WorkInTexas", "MyTXCareer" ], "communicationSkills" : "Explain services clearly; Deliver services clearly", "documentationSkills" : "Maintain records; Documentation of services", "continuousLearning" : "Training opportunities; Development opportunities", "specialRequirements" : "Must be Texas resident, Willing to relocate to Texas, No sponsorship required", "outcomesObjectives" : "Help job seekers succeed; Help employers succeed", "qualificationsBasic" : "Two years and six months of full-time experience in gathering information, interviewing, or the instruction, demonstration, and interpretation of policies in a public or private direct social eligibility information, write case narratives, and processing complaints and related legal procedures", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "WHO WE ARE: Texas Workforce Commission connects people with careers across the state. While we are based in Austin on the north lawn of the Texas State Capitol, we have offices statewide. We're a Family Friendly Certified Workplace with great work-life balance, competitive salaries, extensive opportunities for training and development, and fantastic benefits. This position is located at 2266 MacArthur Dr, Orange, TX or 4680 Highway 365, Port Arthur, TX. TWC is not considering applications from individuals who require sponsorship for an employment visa, including those currently on student or postgraduate visas. You must be a Texas resident to work for the Texas Workforce Commission or willing to relocate to Texas. WHO YOU ARE: -A passionate connector: You're dedicated to helping individuals navigate their path to employment by offering meaningful guidance, tools, and support. You believe in empowering people through access to opportunity. -A skilled communicator and interviewer: You ask the right questions, listen with empathy, and offer solutions that match each person’s unique journey. You explain services clearly, ensuring understanding and trust. -A workforce systems navigator: You are comfortable using technology, know how to find and use online resources, and help others do the same—whether it’s job search tools, labor market data, or digital platforms. -An advocate for broad access and opportunities: You are dedicated to helping everyone find opportunities to work, grow, and reach their goals through job connections, training, and support. -A thoughtful team collaborator: You work well across teams and communities, partnering with employers, job seekers, and agency staff to get results. -An organized professional: You juggle multiple tasks with grace, from maintaining accurate records to preparing for community outreach, and you do it all with a strong sense of purpose. WHAT YOU WILL DO: As a Workforce Development Specialist II, you will be a key part of delivering employment services that meet the needs of both job seekers and employers across the state. You will: -Connect people to meaningful work by providing employment services that match job seekers with opportunities aligned to their skills and goals. -Support employers by assisting with job postings, identifying qualified candidates, and offering recruitment services tailored to business needs. -Promote and train job seekers on Workforce Solutions electronic tools, such as WorkInTexas, and MyTXCareer, helping them build résumés, explore careers, and navigate digital resources. -Support job seekers receiving unemployment insurance by guiding their job search efforts and helping them connect to employment opportunities and helpful services. -Serve priority populations including veterans, migrant and seasonal farmworkers (MSFWs), and others with barriers to employment, offering specialized services and targeted outreach. -Provide worker support by helping them navigate the complaint process and ensuring access to supportive services. -Maintain thorough documentation of services provided, client outcomes, and employer engagement in compliance with state and federal reporting requirements. -Perform routine (journey-level) employment work. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment. YOU WILL BE TRUSTED TO: -Serve as a first point of contact for job seekers, listening, assessing needs, and guiding them to appropriate services and employment options. -Conduct in-depth client interviews to understand education, experience, interests, and barriers, using this information to develop employment plans. -Deliver and explain employment services clearly, ensuring clients understand their next steps and have what they need to succeed. -Assist job seekers in completing job applications, creating résumés, and preparing for interviews or hiring events. -Helping clients navigate the complaint system and providing referrals to appropriate agencies. -Support employers with tools, insights, and labor market information that strengthens their ability to recruit and retain talent. -Conduct outreach, presentations, and workshops to promote workforce programs, both in-person and virtually. -Work collaboratively with other workforce programs and partners to ensure seamless service delivery and compliance with all Wagner-Peyser requirements. -Represent the agency with professionalism in communities and workforce centers across Texas. -Perform other duties as assigned to support workforce development goals. YOU QUALIFY WITH: -Two years and six months of full-time experience in gathering information, interviewing, or counseling; the instruction, demonstration, and interpretation of policies in a public or private enterprise; direct social work; eligibility determination; or in workforce development issues and programs and customer service. -Relevant academic credits may be applied toward experience qualifications for this position. YOU ARE A GREAT FIT WITH: -Three years of full-time experience in outreach activities, gathering and disseminating information, interviewing or counseling; the instruction, demonstration, and explanation of policies in a public or private enterprise; social work; eligibility determination; or in workforce development issues and programs.   -Knowledge of employment services, unemployment insurance work requirements, and workforce development programs. -Familiarity with Workforce Solutions electronic tools (e.g., WorkInTexas, MyTXCareer). -Ability to compose correspondence, summarize information, write case narratives, and processing complaints and related legal procedures. -Strong interpersonal skills with the ability to connect with individuals from diverse backgrounds. -Ability to work independently while delivering employment services that help job seekers and employers succeed through Workforce Solutions. -Comfort conducting outreach and providing services at employer sites, community centers, educational institutions. -Strong organizational and recordkeeping skills, with attention to detail and a commitment to service excellence. YOU GAIN: - A Family Friendly Certified Workplace. - Competitive starting salary: $3,100.00month - Defined Retirement Benefit Plan - Optional 401(k) and 457 accounts - Medical Insurance - Paid time off, including time for vacation, sick and family care leave - Additional benefits for active employees can be found at https://www.ers.texas.gov/Active-Employees/Health-Benefits. VETERANS: Use your military skills to qualify for this position or other jobs! Go to www.texasskillstowork.com to translate your military work experience and training courses into civilian job terms, qualifications, and skill sets. Also, you can compare this position to military occupations (MOS) at the Texas State Auditor's Office by pasting this link into your browser: https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_Employment.pdf HOW TO APPLY: To be considered, please complete a State of Texas Application for Employment and apply online at www.workintexas.com or on Taleo. TWC is not considering applications from individuals who require sponsorship for an employment visa, including those currently on student or postgraduate visas. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. A position utilizing this classification will be designated as security sensitive according to the Texas Labor Code, Section 301.042. United States-Texas-Port Arthur", "summaryDescription" : "Workforce Development Specialist at Texas Workforce Commission. Skills: Employment services, Client interviews, Job search assistance. Connect people to meaningful work. 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And each of us is responsible for honoring our commitment to excellence, pushing the boundaries and transforming the patient experience, every day. ## We all have the power to help, heal and change lives — beginning with our own. That’s the power of the Cleveland Clinic Health System team, and ****The Power of Every One.**** ### Job Title Clinical Administrative Assistant II ### Location Mayfield Hts ### Facility Hillcrest Hospital ### Department Pulmonary Medicine-Integrated Hospital Care Institute ### Job Code B99911 ### Shift Days ### Schedule 8:00am-5:00pm ### Job Summary ### Job Details Join Cleveland Clinic and experience world-class healthcare at its best. Cleveland Clinic Hillcrest Hospital is a proud Magnet Hospital awarded by the American Nurses Credentialing Center, the highest honor an organization can receive for professional nursing practice. Here, you will work alongside a dedicated team of caregivers, receive endless support and appreciation, and build a rewarding career. As a Clinical Administrative Assistant in the Pulmonary Medicine Department, you will provide comprehensive support to medical staff, helping ensure efficient operations and a safe, high-quality patient experience. Responsibilities and patient interactions will vary based on the provider’s practice and the specific needs of pulmonary care. This role offers a valuable opportunity to collaborate with physicians, nurses, and staff while expanding your knowledge of pulmonary medicine and contributing to the delivery of specialized, patient-centered care. **A caregiver in this position works days from 8:00 a.m. – 5:00 p.m. Start/End times may vary. No weekends or holidays.** A caregiver who excels in this role will: **Patient Facing** * Manage incoming correspondence for disbursement to the appropriate practice. * Serve as the first point of contact for outside and internal referrals and patient/family inquiries, and triage appropriately. * Manage external medical records, including initial and follow-up phone calls and entering images into the EPIC system. * Effectively document and convey patient matters to appropriate medical professionals and initiate pending order and labs, etc. * Manage physician clinic schedules, including slot management and reconciling scheduling errors. * Collect insurance information, forward it to Patient Financial Advisors and follow-up as required. * Assist patients with check-in for virtual appointments. * Initiate patient referral processes and monitor referrals for empaneled patients. * Assist with messages and inbound calls. **Administrative** * Respond to provider’s emails and manage staff out-of-office arrangements. * Respond to referral emails * Schedule meetings, manage travel and reimbursement processes, and assist with recertification/licensing renewal. * Offer IT assistance. * Arrange and execute all department events and manage incoming mail. * Take and transcribe meeting minutes. Minimum qualifications for the ideal future caregiver include: * High school diploma or GED * Three years of office experience in a professional setting or associate’s degree and one year of experience * Experience using Microsoft Office Suite products (Outlook, Word, Excel, and Power Point) * Experience with Medical records * EPIC training completion within one year of hire * Completion of on-line Skills Assessment for demonstrated proficiency level. * Demonstrate exceptional clerical, communication, and organizational skills. Preferred qualifications for the ideal future caregiver include: * Associate’s degree * Typing proficiency with accuracy * Healthcare experience **Physical Requirements:** * Ability to perform work in a stationary position for extended periods * Ability to operate a computer and other office equipment * Ability to travel throughout the hospital system * Ability to communicate and exchange accurate information * In some locations, the ability to move up to 20 pounds **Personal Protective Equipment:** * Follows standard precautions using personal protective. The policy of Cleveland Clinic Health System and its system hospitals (Cleveland Clinic Health System) is to provide equal opportunity to all of our caregivers and applicants for employment in our drug free environment. All offers of employment are followed by testing for controlled substances. Cleveland Clinic Health System administers an influenza prevention program. You will be required to comply with this program, which will include obtaining an influenza vaccination on an annual basis or obtaining an approved exemption. Decisions concerning employment, transfers and promotions are made upon the basis of the best qualified candidate without regard to color, race, religion, national origin, age, sex, sexual orientation, marital status, ancestry, status as a disabled or Vietnam era veteran or any other characteristic protected by law. Information provided on this application may be shared with any Cleveland Clinic Health System facility. If applying for a Florida position, please see the following website for more information on the background screening requirements required by the Agency of Health Care Administration: [_https://info.flclearinghouse.com/_](https://info.flclearinghouse.com/) Please review the [_Equal Employment Opportunity poster_](https://www.eeoc.gov/know-your-rights-workplace-discrimination-illegal). Cleveland Clinic is pleased to be an equal employment opportunity employer.", "summaryDescription" : "Clinical Administrative Assistant II at Cleveland Clinic Health System", "postedDate" : "2026-06-13T19:54:30.243", "createdAt" : "2026-06-14T19:54:30.221", "lastUpdated" : "2026-06-16T01:52:24.688", "ingestTimestamp" : "2026-06-14T19:54:30.221", "mongoId" : "6a2d831b74d8ee00a0c16b14", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "sourceUrl" : "https://ccf.wd1.myworkdayjobs.com/ClevelandClinicCareers/job/Hillcrest-Hospital/Clinical-Administrative-Assistant-II_343130-1", "salaryAnnualMin" : 48500, "salaryAnnualMax" : 67500, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "mid", "dataQualityScore" : 0.7777778, "_score" : 806.5579, "daysOld" : 2, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.95 }, { "id" : "69ec72e84c40e2acd1d0b694", "title" : "Administrative Assistant III", "company" : "Texas Workforce Commission", "industry" : "Government", "salary" : { "min" : 48000.0, "max" : 65000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Administrative Assistant III in Austin, TX, adjusted for mid-seniority and government industry." }, "location" : "826914", "locations" : [ "826914", "
Austin:101 E 15th St (320-4001) (320TX-4001)
101 E 15th St
Austin, 78778-0001

" ], "timestamp" : "2026-06-16T04:46:20.722", "fingerprint" : "c7856465e7ef6e3e012721de1065c6745bc41ef55b048566bbb034103bdc416a", "source" : "taleo", "language" : "en", "applyUrl" : "https://aa270.taleo.net/careersection/ex/jobdetail.ftl?job=34584", "externalId" : "34584", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Austin", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "30.2711286,-97.7436995" } ], "locationText" : "Austin, Texas, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 2, "experienceMaxYears" : 5, "experienceLevel" : "Mid", "technicalSkills" : "Windows, Outlook, Excel", "professionalSkills" : [ "Administrative support", "Office practices", "Business management" ], "hardSkillsList" : [ "Data entry", "Quality check documents" ], "hardSkills" : [ { "name" : "Data entry", "level" : "intermediate" }, { "name" : "Quality check documents", "level" : "intermediate" } ], "majorSkills" : "Administrative support, Data entry, Correspondence preparation", "majorSkillsList" : [ "Administrative support", "Data entry", "Correspondence preparation" ], "coreResponsibilities" : "Prepare and disseminate information, Review forms for accuracy, Prepare correspondence, Edit correspondence, Distribute correspondence, Answer phones, Respond to email inquiries, Interpret rules, Interpret regulations, Interpret policies, Interpret procedures, Enter data in databases, Enter data in Excel spreadsheets, Proof documents, Review documents, Prepare documents for processing, Prepare documents for mailing, Perform other related work", "teamCollaboration" : "Interact effectively with others; Cooperate with others; Collaborate with others; Work in a team environment", "domainKnowledge" : "Agency programs and services; Commission Appeals department", "domainList" : [ "agency-programs-and-services", "commission-appeals-department" ], "domainSpecificKnowledge" : [ "Agency programs and services", "Commission Appeals department" ], "toolProficiency" : [ "Windows-based PC programs", "Excel spreadsheets" ], "communicationSkills" : "Respond to email inquiries", "documentationSkills" : "Prepare documents; Edit documents; Distribute documents", "continuousLearning" : "Training and development opportunities", "specialRequirements" : "Texas resident", "qualificationsBasic" : "Two years of full-time experience, Knowledge of administrative support functions, Knowledge of office practices and procedures, Clerical administration and business management practices, Preparation, maintenance, and control of forms, records and reports", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "WHO WE ARE: Texas Workforce Commission connects people with careers across the state. While we are based in Austin, on the north lawn of the Texas State Capitol, we have offices statewide. We're a Family Friendly Certified Workplace with great work-life balance, competitive salaries, extensive opportunities for training and development, and fantastic benefits. This position is working in the Commission Appeals department. The Administrative Assistant III is located at our main downtown location at 101 E. 15th Street, Austin, Texas. TWC is not considering applications from individuals who require sponsorship for an employment visa, including those with H1B visas or those currently on student or postgraduate visas. You must be a Texas resident to work for the Texas Workforce Commission or willing to relocate to Texas. WHO YOU ARE: You have the Administrative Assistant experience to perform complex (journey-level) administrative support work. Works under general supervision, with moderate latitude for the use of initiative and independent judgment, meets deadlines and has an attention for detail. YOU WILL BE TRUSTED TO: -Prepare and disseminate information concerning agency programs and services. -Review forms for accuracy with an acute attention to detail -Prepare, edit, and distribute correspondence, reports, studies, forms, and documents. -Answer phones and professionally respond to email inquiries -Interpret rules, regulations, policies and procedures. -Enter data in data bases and Excel spreadsheets. -Proof, review, and prepare various documents for processing or mailing -Perform other related work as assigned. YOU ARE A GREAT FIT WITH: -Experience as an Administrative Assistant experience for minimum of two years. -Experience with Windows-based PC programs, including Word, Outlook, and Excel. -Experience with writing, emailing, and sending correspondence. -Experience with data entry. -Detail oriented to quality check documents. -Ability to work with a large amount of data and numbers. -Ability to interact effectively, cooperate and collaborate with others in a team environment, multi-task and meet deadlines. YOU QUALIFY WITH: -Two years of full-time experience that provided knowledge of administrative support functions and office practices and procedures, or clerical administration and business management practices, such as preparation, maintenance, and control of forms, records and reports. -Relevant academic credits may be applied toward experience qualifications for this position. YOU GAIN: - A Family Friendly Certified Workplace. - Competitive salary: $3,450.92/month - Defined Retirement Benefit Plan - Optional 401(k) and 457 accounts - Medical Insurance - Paid time off, including time for vacation, sick and family care leave - Additional benefits for active employees can be found at https://www.ers.texas.gov/Active-Employees/Health-Benefits. VETERANS: Use your military skills to qualify for this position or other jobs! Go to www.texasskillstowork.com to translate your military work experience and training courses into civilian job terms, qualifications, and skill sets. Also, you can compare this position to military occupations (MOS) at the Texas State Auditor's Office by pasting this link into your browser: https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdf HOW TO APPLY: To be considered, please complete a State of Texas Application for Employment and apply online at www.workintexas.com or on Taleo ( Job Search ). TWC is not considering applications from individuals who require sponsorship for an employment visa, including those with H1B visas or those currently on student or postgraduate visas In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. A position utilizing this classification will be designated as security sensitive according to the Texas Labor Code, Section 301.042. United States-Texas-Austin", "summaryDescription" : "Administrative Assistant III at Texas Workforce Commission. Skills: Administrative support, Data entry, Correspondence preparation. Prepare and disseminate information. Review forms for accuracy", "createdAt" : "2026-06-14T18:52:36.987", "lastUpdated" : "2026-06-16T04:46:20.722", "ingestTimestamp" : "2026-06-14T18:52:36.987", "mongoId" : "69ec72e84c40e2acd1d0b694", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 48000, "salaryAnnualMax" : 65000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Data entry", "Quality check documents", "Administrative support", "Correspondence preparation", "Office practices", "Business management", "Agency programs and services", "Commission Appeals department", "Windows-based PC programs", "Excel spreadsheets" ], "skillCount" : 10, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.8888889, "_score" : 796.27814, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Government", "llmIndustryConfidence" : 0.95 }, { "id" : "69ce5df99bc74574cb671a3b", "title" : "Administrative Assistant V", "company" : "Texas Workforce Commission", "industry" : "Government", "salary" : { "min" : 65000.0, "max" : 95000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Administrative Assistant V in Austin, TX, adjusted for senior seniority level within the government industry." }, "location" : "826695", "locations" : [ "826695", "
Austin:1117 Trinity St (320TX-4002)
1117 Trinity St
Austin, 78701-1919

" ], "timestamp" : "2026-06-16T07:10:55.666", "fingerprint" : "f3db11ab85101c423d4accd9dfc866b1b0f81ac7928bf7b358481a30c924ae4a", "source" : "taleo", "language" : "en", "applyUrl" : "https://aa270.taleo.net/careersection/ex/jobdetail.ftl?job=33782", "externalId" : "33782", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Austin", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "30.2711286,-97.7436995" } ], "locationText" : "Austin, Texas, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 4, "experienceMaxYears" : 10, "experienceLevel" : "Senior", "professionalSkills" : [ "Administrative support", "Office practices", "Business management" ], "hardSkillsList" : [ "Disseminating information", "Maintaining filing systems", "Administrative support work", "Preparation of reports", "Maintenance of records", "Control of forms" ], "hardSkills" : [ { "name" : "Disseminating information", "level" : "intermediate" }, { "name" : "Maintaining filing systems", "level" : "intermediate" }, { "name" : "Administrative support work", "level" : "intermediate" }, { "name" : "Preparation of reports", "level" : "intermediate" }, { "name" : "Maintenance of records", "level" : "intermediate" }, { "name" : "Control of forms", "level" : "intermediate" } ], "majorSkills" : "Administrative support, Office procedures, Information dissemination", "majorSkillsList" : [ "Administrative support", "Office procedures", "Information dissemination" ], "coreResponsibilities" : "Prepare and disseminate information, Prepare, edit, and distribute correspondence, Prepare, edit, and distribute reports, Prepare, edit, and distribute studies, Prepare, edit, and distribute forms, Prepare, edit, and distribute documents, Coordinate meetings, Coordinate conferences, Coordinate seminars, Assist in policy development, Assist in procedure development, Manage schedules, Maintain schedules, Manage travel arrangements, Maintain travel arrangements, Prepare presentation materials, Compile presentation materials, Prepare training materials, Compile training materials, Perform other duties as assigned", "toolProficiency" : [ "Standard office equipment", "Standard office software" ], "communicationSkills" : "Effective communication", "continuousLearning" : "Training and development opportunities", "problemSolvingSkills" : "Independent judgment", "specialRequirements" : "Must be a Texas resident, Willing to relocate to Texas, Requires sponsorship for employment visa", "qualificationsBasic" : "Four years of full-time experience in administrative support functions, Four years of full-time experience in office practices and procedures, Four years of full-time experience in clerical administration, Four years of full-time experience in business management practices, Preparation, maintenance and control of forms, records and reports", "qualificationsPreferred" : "Relevant academic credits may be applied toward experience qualifications", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "WHO WE ARE: Texas Workforce Commission connects people with careers across the state. While we are based in Austin on the north lawn of the Texas State Capitol, we have offices statewide. We're a Family Friendly Certified Workplace with great work-life balance, competitive salaries, extensive opportunities for training and development, and fantastic benefits. This position is located at 1117 Trinity St, Austin, Texas in the Adult Education and Literacy department. TWC is not considering applications from individuals who require sponsorship for an employment visa, including those currently on student or postgraduate visas. You must be a Texas resident to work for the Texas Workforce Commission or willing to relocate to Texas. WHO YOU ARE: You have strong communication skills and attention to detail with the ability to handle multiple priorities while meeting strict deadlines. WHAT YOU WILL DO: The Administrative Assistant V performs highly-advanced (senior-level) administrative support work. Work involves disseminating information, maintaining filing systems and performing internal administrative support work. May provide guidance to others. Works under minimal supervision, with considerable latitude for the use of initiative and independent judgment. YOU WILL BE TRUSTED TO: -Prepare and disseminate information concerning Adult Education and Literacy programs and services. -Prepare, edit, and distribute correspondence, reports, studies, forms, and documents. -Coordinate meetings, conferences, and seminars. -Assist in the development of administrative or technical assistance policies and procedures. -Manage and maintain schedules and travel arrangements for managers and directors. -May prepare and compile presentation and training materials. -Perform other duties as assigned. YOU QUALIFY WITH: -Four years of full-time experience that provided knowledge of administrative support functions and office practices and procedures, or clerical administration and business management practices, such as preparation, maintenance and control of forms, records and reports. -Relevant academic credits may be applied toward experience qualifications for this position. YOU ARE A GREAT FIT WITH: -Knowledge of office practices and administrative procedures. -Skill in the use of standard office equipment and software. -Ability to implement new administrative systems and procedures and to evaluate their effectiveness. -Ability to interpret rules, regulations, policies and procedures. -Ability to communicate effectively YOU GAIN: - A Family Friendly Certified Workplace. - Competitive starting salary: $4,150.00-$4,400.00/month - Defined Retirement Benefit Plan - Optional 401(k) and 457 accounts - Medical Insurance - Paid time off, including time for vacation, sick and family care leave - Additional benefits for active employees can be found at https://www.ers.texas.gov/Active-Employees/Health-Benefits. VETERANS: Use your military skills to qualify for this position or other jobs! Go to www.texasskillstowork.com to translate your military work experience and training courses into civilian job terms, qualifications, and skill sets. Also, you can compare this position to military occupations (MOS) at the Texas State Auditor's Office by pasting this link into your browser: https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdf HOW TO APPLY: To be considered, please complete a State of Texas Application for Employment and apply online at www.workintexas.com or on Taleo ( Job Search ). TWC is not considering applications from individuals who require sponsorship for an employment visa, including those currently on student or postgraduate visas. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. A position utilizing this classification will be designated as security sensitive according to the Texas Labor Code, Section 301.042. United States-Texas-Austin", "summaryDescription" : "Administrative Assistant V at Texas Workforce Commission. Skills: Administrative support, Office procedures, Information dissemination. Prepare and disseminate information. Prepare, edit, and distribute correspondence", "createdAt" : "2026-06-14T18:49:46.250", "lastUpdated" : "2026-06-16T07:10:55.666", "ingestTimestamp" : "2026-06-14T18:49:46.250", "mongoId" : "69ce5df99bc74574cb671a3b", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 65000, "salaryAnnualMax" : 95000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Disseminating information", "Maintaining filing systems", "Administrative support work", "Preparation of reports", "Maintenance of records", "Control of forms", "Administrative support", "Office procedures", "Information dissemination", "Office practices", "Business management", "Standard office equipment", "Standard office software" ], "skillCount" : 13, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Senior", "dataQualityScore" : 0.8888889, "_score" : 793.28595, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Government", "llmIndustryConfidence" : 0.95 }, { "id" : "6a16291b58b93c861e959ecb", "title" : "Workforce Development Specialist", "salary" : { "min" : 65000.0, "max" : 95000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Mid-level Workforce Development Specialist in Orlando, United States, adjusted for typical industry and company size factors." }, "location" : "United States-Florida-Orlando", "locations" : [ "United States-Florida-Orlando" ], "timestamp" : "2026-06-16T06:50:24.376", "fingerprint" : "c6dd22e1f2d85d030805c3c4c8a6e82f0a1141756530371df5a99f62a1cad775", "source" : "taleo", "language" : "en", "applyUrl" : "https://hdr.taleo.net/careersection/ex/jobdetail.ftl?job=782742", "externalId" : "782742", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Orlando", "state" : "Florida", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "28.5421218,-81.3790450" } ], "locationText" : "Orlando, Florida, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "High School", "softSkillsList" : [ "Organized" ], "softSkills" : [ { "name" : "Organized" } ], "toolProficiency" : [ "MS Office", "Word", "Outlook" ], "communicationSkills" : "Verbal communication; Written communication; Telephone skills", "qualificationsBasic" : "High School diploma or equivalent, Excellent verbal and written communication, Excellent grammar, punctuation, proofreading, spelling, Excellent telephone skills, Flexibility and ability to prioritize, Handle multiple tasks and various managers, Work in a fast-paced environment, Ability to handle confidential information, Proficiency with MS Office, Commitment to employee-owned culture", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Required Qualifications High School diploma or equivalent Excellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skills Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment Self-motivated, well-organized and detail-oriented Ability to handle confidential information Proficiency with MS Office including Word and Outlook An attitude and commitment to being an active participant of our employee-owned culture is a must What We Believe HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve. Our Commitment As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day. Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees. United States-Florida-Orlando", "summaryDescription" : "Workforce Development Specialist", "createdAt" : "2026-06-14T19:49:47.745", "lastUpdated" : "2026-06-16T06:50:24.376", "ingestTimestamp" : "2026-06-14T19:49:47.745", "mongoId" : "6a16291b58b93c861e959ecb", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 65000, "salaryAnnualMax" : 95000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Organized", "MS Office", "Word", "Outlook" ], "skillCount" : 4, "jobCategory" : "operations", "jobSubcategory" : "hr", "seniorityLevel" : "Mid", "dataQualityScore" : 0.6666667, "_score" : 787.6147, "hasLocation" : true, "hasGeo" : true, "llmIndustryConfidence" : 0.85 }, { "id" : "69ce5df99bc74574cb671a2e", "title" : "Executive Assistant II", "company" : "Texas Workforce Commission", "industry" : "Government", "salary" : { "min" : 65000.0, "max" : 95000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Executive Assistant II in Austin, TX, adjusted for senior seniority level within the government industry." }, "location" : "826734", "locations" : [ "826734", "
Austin:1411 Brazos (320TX-4000)
1411 Brazos St
Austin, 78701

" ], "timestamp" : "2026-06-15T22:31:58.439", "fingerprint" : "ba64779ca7fae56826828f4f60f525a3b71ebc5386b36ebbe5c7048c22db3a3e", "source" : "taleo", "language" : "en", "applyUrl" : "https://aa270.taleo.net/careersection/ex/jobdetail.ftl?job=33962", "externalId" : "33962", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Austin", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "30.2711286,-97.7436995" } ], "locationText" : "Austin, Texas, United States", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "Senior", "technicalSkills" : "Microsoft Office Suite, Word, PowerPoint, Excel, Outlook, Teams", "professionalSkills" : [ "Organizational skills", "Administrative operations", "Program operations", "Support services", "Business management", "Clerical administration", "Policy interpretation", "Record management", "Travel arrangements", "Human resource activities", "Distribution procedures", "Tracking procedures", "Administrative procedures", "Filing systems" ], "hardSkillsList" : [ "Administrative assistance", "Technical assistance", "Schedule management", "Meeting coordination", "Purchase requisitions", "Confidential communications", "Document verification", "Report maintenance", "Form processing", "Personnel file auditing", "Correspondence editing", "Business form adherence" ], "hardSkills" : [ { "name" : "Administrative assistance", "level" : "intermediate" }, { "name" : "Technical assistance", "level" : "intermediate" }, { "name" : "Schedule management", "level" : "intermediate" }, { "name" : "Meeting coordination", "level" : "intermediate" }, { "name" : "Purchase requisitions", "level" : "intermediate" }, { "name" : "Confidential communications", "level" : "intermediate" }, { "name" : "Document verification", "level" : "intermediate" }, { "name" : "Report maintenance", "level" : "intermediate" }, { "name" : "Form processing", "level" : "intermediate" }, { "name" : "Personnel file auditing", "level" : "intermediate" }, { "name" : "Correspondence editing", "level" : "intermediate" }, { "name" : "Business form adherence", "level" : "intermediate" } ], "majorSkills" : "Executive assistance, Administrative support, Schedule management, Confidentiality", "majorSkillsList" : [ "Executive assistance", "Administrative support", "Schedule management", "Confidentiality" ], "coreResponsibilities" : "Provide administrative assistance to Division Director, Provide technical assistance to Division Director, Manage Division Director's schedule, Assist with three department directors' schedules, Coordinate meetings and calls, Send calendar appointment invitations, Block out time slots for projects, Enter purchase requisitions for supplies, Enter purchase requisitions for training, Enter purchase requisitions for other items, Handle confidential communications, Prepare confidential information, Verify confidential documents, Process confidential reports, Maintain confidential forms, Manage records of time for direct reports, Manage records of leave for direct reports, Approve timesheets, Prepare travel arrangements, Complete travel request forms, Complete travel reimbursement forms, Adhere to travel requirements, Review Division Director's e-mail, Receive telephone calls for Division Director, Respond to inquiries regarding program processes, Respond to inquiries regarding program requirements, Assist with human resource activities, Track human resource deadlines, Calendar human resource reminders, Organize division-level personnel files, Audit division-level personnel files, Maintain confidentiality of personnel files, Develop distribution procedures, Develop tracking procedures, Ensure deadlines are met for assignments, Ensure deadlines are met for projects, Ensure deadlines are met for action plans, Ensure deadlines are met for legislative inquiries, Coordinate work between departments, Coordinate work between management, Develop administrative procedures, Oversee administrative procedures, Organize divisional digital filing systems, Organize divisional paper filing systems, Maintain divisional digital filing systems, Maintain divisional paper filing systems, Monitor office supply levels, Review correspondence, Edit documents, Perform other duties as assigned", "teamCollaboration" : "Coordinate work between departments; Coordinate work between management; Collaborative team environment", "projectManagementSkills" : [ "Overseeing administrative operations", "Tracking procedures", "Action plans" ], "domainKnowledge" : "Agency programs; Business management practices; Program processes; Program requirements; Texas resident requirements", "domainList" : [ "agency-programs", "business-management-practices", "program-processes", "program-requirements", "texas-resident-requirements" ], "domainSpecificKnowledge" : [ "Agency programs", "Business management practices", "Program processes", "Program requirements", "Texas resident requirements" ], "toolProficiency" : [ "Microsoft Office Suite", "Web application software", "Standard browsers" ], "communicationSkills" : "Communicate effectively", "documentationSkills" : "Document verification; Maintain documents; Prepare reports; Maintain forms; Business form adherence", "continuousLearning" : "Extensive opportunities for training; Extensive opportunities for development", "problemSolvingSkills" : "Problem-solving skills; Analyze work problems; Interpret complex policies; Make decisions quickly; Critical thinking", "specialRequirements" : "Up to 20% travel within Texas, Must be a Texas resident, Willing to relocate to Texas, Requires sponsorship for employment visa", "qualificationsBasic" : "Six years full-time experience in responsible position, Thorough knowledge of agency programs, Thorough knowledge of business management practices, Thorough knowledge of clerical administration, Experience organizing support services, Experience coordinating program operations, Experience analyzing work problems, Experience interpreting complex policies", "qualificationsPreferred" : "Relevant academic credits applied toward experience", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "WHO WE ARE: Texas Workforce Commission connects people with careers across the state. While we are based in Austin on the north lawn of the Texas State Capitol, we have offices statewide. We're a Family Friendly Certified Workplace with competitive salaries, extensive opportunities for training and development, and fantastic benefits. This position is located at 1411 Brazos Street, Austin, Texas in the UI and Regulation Division. TWC is not considering applications from individuals who require sponsorship for an employment visa, including those currently on student or postgraduate visas. You must be a Texas resident to work for the Texas Workforce Commission or willing to relocate to Texas. WHO YOU ARE: The Unemployment Insurance (UI) department is looking for an Executive Assistant II. The ideal candidate will have good organizational skills, strong attention to detail and the ability to handle multiple priorities while meeting strict deadlines. WHAT YOU WILL DO: This posting is for an Executive Assistant II, which performs advanced (senior-level) professional assistance work for an executive. Work involves overseeing high-level administrative operations of a division. May supervise the work of others. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment. YOU WILL BE TRUSTED TO: -Provide highly responsible administrative and technical assistance to the Division Director (DD). - Manage the DD's schedule and assist with three department directors’ schedules, including coordinating with other assistants to schedule meetings/calls, sending calendar appointment invitations, and blocking out time slots for projects/tasks. -Enter purchase requisitions as needed for supplies, training, and other items for the DD’s office. -Handle, prepare, verify, process and maintain confidential communications, information, documents, reports and forms. -Manage records of time and leave for the DD’s direct reports, and under delegation, approve timesheets. -Prepare the DD’s travel arrangements, complete request and reimbursement forms, and strictly adhere to travel requirements. -Review the DD's e-mail, receive telephone calls for the DD, and take appropriate action on the DD's behalf, including responding to inquiries regarding program processes and requirements. -Assist with human resource activities, including tracking deadlines and calendaring reminders, organizing and auditing division-level personnel files, and maintaining confidentiality. -Develop and maintain distribution and tracking procedures for the division on agency-wide assignments, special projects, action plans, and legislative inquiries to ensure that deadlines are met. -Coordinate work between departments and management. -Develop and oversee administrative procedures. -Organize and maintain divisional digital and paper administrative filing systems. -Monitor DD’s office supply levels. -Review and edit correspondence/documents with proper business form. -Perform other duties as assigned. YOU QUALIFY WITH: -Six years of full-time experience in a responsible position which provided thorough knowledge of agency programs and services; business management practices, clerical administration, and procedures; or experience in organizing and coordinating support services or program operations which included analyzing work problems and interpreting complex policies and procedures. -Relevant academic credits may be applied toward experience qualifications for this position. YOU ARE A GREAT FIT WITH: -Strong organizational, planning, and problem-solving skills in a fast-paced environment. -Proven ability to coordinate executive calendars, meetings, and conferences with attention to detail. -Proficient in the use of technology, including web application software using standard browsers and Microsoft Office Suite (Word, PowerPoint, Excel and Outlook, Teams). -Knowledge of standard business practices, applicable rules and regulations. -Ability to solve problems, make decisions quickly and communicate effectively. -A positive attitude and professional demeanor to support colleagues in achieving division goals. -Ability to work both independently and engage in a collaborative, results-oriented team environment. -Demonstrated initiative, discretion, and critical thinking in high-responsibility administrative roles. YOU GAIN: - A Family Friendly Certified Workplace. - Competitive salary: $5,239.00/month - Defined Retirement Benefit Plan - Optional 401(k) and 457 accounts - Medical Insurance - Paid time off, including time for vacation, sick and family care leave - Additional benefits for active employees can be found at https://www.ers.texas.gov/Active-Employees/Health-Benefits. Duty involves up to 20% travel within the state of Texas. VETERANS: Use your military skills to qualify for this position or other jobs! Go to www.texasskillstowork.com to translate your military work experience and training courses into civilian job terms, qualifications, and skill sets. Also, you can compare this position to military occupations (MOS) at the Texas State Auditor's Office by pasting this link into your browser: https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdf HOW TO APPLY: To be considered, please complete a State of Texas Application for Employment and apply online at www.workintexas.com or on Taleo ( Job Search ). TWC is not considering applications from individuals who require sponsorship for an employment visa, including those currently on student or postgraduate visas. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. A position utilizing this classification will be designated as security sensitive according to the Texas Labor Code, Section 301.042. United States-Texas-Austin", "summaryDescription" : "Executive Assistant II at Texas Workforce Commission. Skills: Executive assistance, Administrative support, Schedule management, Confidentiality. Provide administrative assistance to Division Director. Provide technical assistance to Division Director", "createdAt" : "2026-06-14T19:39:04.925", "lastUpdated" : "2026-06-15T22:31:58.439", "ingestTimestamp" : "2026-06-14T19:39:04.925", "mongoId" : "69ce5df99bc74574cb671a2e", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 65000, "salaryAnnualMax" : 95000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Administrative assistance", "Technical assistance", "Schedule management", "Meeting coordination", "Purchase requisitions", "Confidential communications", "Document verification", "Report maintenance", "Form processing", "Personnel file auditing", "Correspondence editing", "Business form adherence", "Executive assistance", "Administrative support", "Confidentiality", "Organizational skills", "Administrative operations", "Program operations", "Support services", "Business management", "Clerical administration", "Policy interpretation", "Record management", "Travel arrangements", "Human resource activities", "Distribution procedures", "Tracking procedures", "Administrative procedures", "Filing systems", "Overseeing administrative operations", "Action plans", "Agency programs", "Business management practices", "Program processes", "Program requirements", "Texas resident requirements", "Microsoft Office Suite", "Web application software", "Standard browsers" ], "skillCount" : 39, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Senior", "dataQualityScore" : 0.7777778, "_score" : 784.8037, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Government", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c92f874d8ee00a0986f8d", "title" : "Associate II, Workforce Pathways", "company" : "Road to Hire", "salary" : { "min" : 55000.0, "max" : 75000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Associate II, Workforce Pathways role in Fort Mill, United States, adjusted for mid-seniority and the education industry." }, "location" : "Charlotte, NC", "locations" : [ "Charlotte", "NC" ], "timestamp" : "2026-06-16T06:05:20.874", "fingerprint" : "6894e6c8241849c2bddcd47b00c90ca0d92f0dfad179341e4f2827797d4f7c51", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/roadtohire/jobs/7814931", "externalId" : "7814931", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Fort Mill", "state" : "South Carolina", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "35.0073697,-80.9450759" }, { "city" : "Charlotte", "state" : "North Carolina", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "35.2272086,-80.8430827" } ], "locationText" : "Fort Mill, South Carolina, United States; Charlotte, North Carolina, United States", "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "Position Overview Road to Hire is entering a critical phase in its evolution as we scale to support 200+ college graduates annually in securing high-quality, career-launching roles. The Associate I, Workforce Pathways, will serve as both a strategic driver and hands-on executor of student placement outcomes. This role is responsible for ensuring that Road to Hire college talent successfully transitions into high-wage careers through internships and full-time employment. Acting as a “talent agent” for a portfolio of students, this individual will actively source opportunities, build strong employer relationships, and drive students through the full placement lifecycle from preparation to application to offer acceptance. This is a high-accountability, high-impact role with a clear focus on measurable outcomes: internships secured, full-time placements, and long-term career trajectory. Reporting Structure: VP, Advancement (leader of the Workforce, Innovation, and Network team) Location requirements: Must live in the greater Charlotte region; R2H follows a hybrid work model with in-office requirements Tuesday-Thursday and in-person meetings as required, and some evenings for organizational or stakeholder events. Why This Role Matters This role is central to Road to Hire’s mission. You will directly shape whether students successfully translate their education into meaningful, high-paying careers. Your work will not only impact individual lives but also strengthen employer partnerships and regional talent pipelines, ensuring that opportunity is accessible, attainable, and sustainable for the students we serve. Key Responsibilities Talent Placement Ecosystem This individual is responsible for activating and orchestrating a strong placement ecosystem around Road to Hire talent. Rather than owning primary employer relationship development, this role focuses on ensuring students are strategically positioned, matched, and advanced through opportunities generated through Corporate Relations and broader networks. Success requires deep understanding of both student readiness and employer expectations, and the ability to move talent efficiently through the hiring process. Own placement outcomes for a portfolio of college students and graduating seniors, with a focus on high-wage, career-aligned roles Activate and leverage employer opportunities sourced through Corporate Relations, ensuring strong alignment between role requirements and student readiness Serve as a talent agent for students, proactively matching candidates to opportunities and advocating on their behalf with hiring partners Identify gaps in role availability or alignment and provide feedback to Corporate Relations to inform employer engagement strategy Ensure a consistent and high-quality pipeline of opportunities for students by maximizing conversion across existing employer partnerships and channels Student Readiness & Placement Execution This role ensures that students are not only applying to roles, but are fully prepared to compete for and secure them. The Associate II will take an active, hands-on approach to coaching, ensuring students are equipped with the tools, confidence, and strategy needed to succeed in competitive hiring processes. This includes driving urgency, accountability, and follow-through at every stage. Actively coach and guide students through the job and internship search process, including resume development, interview preparation, and application strategy Ensure students are fully prepared for competitive hiring processes and employer expectations Monitor application pipelines and drive follow-through, ensuring no missed opportunities Support students through offer negotiation, decision-making, and onboarding readiness Cross-Functional Collaboration Placement success requires tight alignment across internal teams. This individual will play a key role in ensuring that employer engagement, student readiness, and program strategy are fully integrated. They will serve as a bridge between teams, bringing market insights back into the organization to continuously improve outcomes. Partner closely with Corporate Relations to align on employer engagement strategy and job pipelines Collaborate with Student Success and program teams to ensure alignment between student readiness and market opportunities Provide insights to internal teams on hiring trends, employer expectations, and skill gaps Data, Tracking & Outcomes Management This role is deeply outcomes-driven and requires disciplined tracking of progress and results. The Associate II will use data not only to report on outcomes, but to actively manage pipelines, identify gaps, and adjust strategy in real time to ensure placement goals are met. Track and manage key placement metrics including applications, interviews, offers, internships secured, and full-time placements Maintain accurate and up-to-date records in CRM or workforce systems Use data to drive strategy, identify gaps, and continuously improve placement outcomes What You’re Accountable For Achieving defined internship and full-time placement targets across your student portfolio Ensuring a strong, consistent pipeline of high-quality job opportunities that are proactive and not reactive Driving high levels of student engagement, preparedness, and follow-through Building and maintaining employer relationships that lead to repeat hiring and long-term partnerships where employers view Road to Hire as a trusted, go-to source for early talent Students are competitive, confident, and well-prepared for hiring processes Contributing directly to Road to Hire’s mission by translating education into economic mobility outcomes Qualifications Required Experience 4–7+ years of experience in recruiting, talent placement, workforce development, career services, or a related field Demonstrated track record of successfully placing early-career talent into internships and/or full-time roles Proven experience building and maintaining strong relationships with recruiters, hiring managers, or employer partners Experience managing multiple candidates or stakeholders in a fast-paced, outcomes-driven environment Bachelor’s degree required Preferred Experience Experience working with college or early-career talent populations Background in workforce development, nonprofit, or higher education settings Experience using CRM or recruiting platforms (Salesforce, Handshake, ATS systems, etc.) Familiarity with high-growth or high-demand career pathways (e.g., tech, business, finance, operations) Key Skills Strong relationship-building and influencing skills with both students and employers High level of ownership and accountability for outcomes Ability to operate with urgency and a bias toward action Excellent coaching and communication skills Strategic thinking paired with strong execution ability Data tracking, pipeline management, and attention to detail Deep commitment to expanding access to economic mobility and opportunity   Compensation Compensation Range: $62,000 - $67,500 *Note actual compensation is based on qualifications, and experience. Additionally, the following benefits are provided by Red Ventures, subject to eligibility requirements. Health Insurance Coverage (medical, dental, and vision) Life Insurance Short and Long-Term Disability Insurance Flexible Spending Accounts Paid Time Off Holiday Pay 401(k) with match Employee Assistance Program Paid Parental Bonding Benefit Program About Road to Hire: Road to Hire invests in the untapped potential of underrepresented young adults by breaking down barriers to career success. We provide continuous support from high school classrooms, through college into high-paying careers, and equip young professionals with the skills, confidence, and opportunities to unlock economic mobility and lasting career growth. Road to Hire is headquartered alongside Red Ventures corporation, its founding corporate partner. R2H is considered RV Corporate's social impact vertical while maintaining its status as a standalone 501(c)(3) nonprofit organization. Red Ventures is an equal opportunity employer that does not discriminate against any employee or applicant because of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or any other basis protected by law. Employment at Red Ventures is based solely on a person's merit and qualifications. We are committed to providing equal employment opportunities to qualified individuals with disabilities. This includes providing reasonable accommodation where appropriate. Should you require a reasonable accommodation to apply or participate in the job application or interview process, please contact accommodation@redventures.com. If you are based in California, we encourage you to read this important information for California residents linked here. At Red Ventures, we believe in real human connection. That’s why we do not hire someone through text, social media, or email only. As part of the hiring process, you should expect live conversations with RV teammates before any offer is made. Also, keep an eye on the sender: we only use official @redventures.com email addresses at the portfolio level or business specific email addresses (e.g., @thepointsguy.com), not ones like “redventurescareer.com.” We will never ask candidates to send money, buy equipment, or share financial account info during your journey with us. You can always find our open roles on redventures.com— if you receive a message that seems suspicious, please use redventures.com to verify the opportunity. For more, the U. S. Federal Trade Commission has published helpful articles to help individuals learn more about protecting themselves from recruiter scams. If you think you’ve been targeted, feel free to report it to your local authorities. Stay safe out there!", "summaryDescription" : "Associate II, Workforce Pathways at Road to Hire", "postedDate" : "2026-06-14T20:08:50.495", "createdAt" : "2026-06-14T20:08:50.495", "lastUpdated" : "2026-06-16T06:05:20.874", "ingestTimestamp" : "2026-06-14T20:08:50.495", "mongoId" : "6a2c92f874d8ee00a0986f8d", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 55000, "salaryAnnualMax" : 75000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "sales", "jobSubcategory" : "revenue", "seniorityLevel" : "Mid", "dataQualityScore" : 0.6666667, "_score" : 779.1257, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Education", "llmIndustryConfidence" : 0.95 }, { "id" : "69ce5e199bc74574cb674d43", "title" : "Workforce Development Lead", "company" : "IAMGOLD", "industry" : "Manufacturing", "salary" : { "min" : 125000.0, "max" : 175000.0, "currency" : "CAD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Lead Workforce Development role in the Canadian Mining industry, adjusted for seniority and onsite work at a large company." }, "location" : "06 - Cote Gold Mine Site", "locations" : [ "06 - Cote Gold Mine Site", "
06 - Cote Gold Mine Site (06 - Cote Gold Mine Site)
IAMGOLD Corp, Côté Gold Division
3 Mesomikenda Lake RdPO Box 100
Gogama, P0M 1W0

" ], "timestamp" : "2026-06-15T09:12:43.129", "fingerprint" : "89032ecccab18e29be32390f1d36c63f4d933bf2d001760222a304236f7ad72e", "source" : "taleo", "language" : "en", "applyUrl" : "https://iamgold.taleo.net/careersection/ex/jobdetail.ftl?job=57530", "externalId" : "57530", "industryFunction" : { }, "structuredLocations" : [ { "state" : "Ontario", "country" : "Canada", "continent" : "na", "workMode" : "onsite" } ], "locationText" : "Ontario, Canada", "employmentType" : "CONTRACT", "experienceMinYears" : 8, "experienceMaxYears" : 15, "experienceLevel" : "Lead", "professionalSkills" : [ "Talent management", "Employee relations", "Organizational development", "Instructional design", "Program development", "Training delivery", "Talent pipeline", "Operational excellence", "Workforce sustainability", "Learning frameworks", "Competency pathways", "Curricula development", "Adult learning principles", "Blended delivery methods", "Digital learning tools", "Learning objectives", "Assessment criteria", "Career development", "Inclusive hiring", "Community engagement", "Competency assessments", "Performance metrics", "Learner feedback", "Industry benchmarking" ], "hardSkillsList" : [ "Competency frameworks", "Curriculum development", "Adult-learning principles", "Training methodologies", "Job readiness programs", "Workforce development programs", "Talent pipeline needs", "Evaluation", "Data analysis", "Training effectiveness", "LMS proficiency", "Digital learning tools", "Communication", "Facilitation", "Partnership building" ], "softSkillsList" : [ "Leadership" ], "hardSkills" : [ { "name" : "Competency frameworks", "level" : "intermediate" }, { "name" : "Curriculum development", "level" : "intermediate" }, { "name" : "Adult-learning principles", "level" : "intermediate" }, { "name" : "Training methodologies", "level" : "intermediate" }, { "name" : "Job readiness programs", "level" : "intermediate" }, { "name" : "Workforce development programs", "level" : "intermediate" }, { "name" : "Talent pipeline needs", "level" : "intermediate" }, { "name" : "Evaluation", "level" : "intermediate" }, { "name" : "Data analysis", "level" : "intermediate" }, { "name" : "Training effectiveness", "level" : "intermediate" }, { "name" : "LMS proficiency", "level" : "intermediate" }, { "name" : "Digital learning tools", "level" : "intermediate" }, { "name" : "Communication", "level" : "intermediate" }, { "name" : "Facilitation", "level" : "intermediate" }, { "name" : "Partnership building", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Leadership" } ], "majorSkills" : "Workforce development, Training programs, Talent management", "majorSkillsList" : [ "Workforce development", "Training programs", "Talent management" ], "coreResponsibilities" : "Manage strategic development of training programs, Implement comprehensive training programs, Focus on job readiness, Focus on continuous skill development, Focus on career progression, Ensure future-ready workforce, Embed industry best practices, Embed competency-based frameworks, Embed professional standards, Strengthen talent pipelines, Enhance operational excellence, Support long-term workforce sustainability, Act as catalyst for learning culture, Act as catalyst for professionalism, Align with organizational goals, Align with evolving demands, Design learning frameworks, Implement learning frameworks, Design competency pathways, Implement competency pathways, Design structured curricula, Implement structured curricula, Align curricula to roles, Partner with internal SMEs, Partner with external SMEs, Ensure training meets standards, Apply adult learning principles, Apply blended delivery methods, Apply digital tools, Enhance engagement, Enhance effectiveness, Enhance knowledge retention, Translate operational requirements, Translate business requirements, Develop job-readiness programs, Manage job-readiness programs, Develop trainee programs, Manage trainee programs, Develop workforce development programs, Manage workforce development programs, Build sustainable pipelines, Collaborate with educational institutions, Collaborate with Indigenous communities, Collaborate with workforce agencies, Support inclusive hiring, Support ESG commitments, Support community engagement, Oversee training delivery, Support trainers, Support supervisors, Manage competency assessments, Maintain LMS records, Evaluate programs, Improve programs", "teamCollaboration" : "Internal SMEs; External SMEs; Indigenous communities; Workforce agencies", "projectManagementSkills" : [ "Program development", "Training delivery" ], "domainKnowledge" : "Mining roles; Technical mining roles; Heavy industry; Energy sector; Manufacturing sector", "domainList" : [ "mining-roles", "technical-mining-roles", "heavy-industry", "energy-sector", "manufacturing-sector" ], "domainSpecificKnowledge" : [ "Mining roles", "Technical mining roles", "Heavy industry", "Energy sector", "Manufacturing sector" ], "toolProficiency" : [ "LMS", "Digital learning tools" ], "communicationSkills" : "Partnership building", "continuousLearning" : "Continuous skill development; Career progression", "problemSolvingSkills" : "Data-driven analysis", "specialRequirements" : "Monday-Thursday schedule, 2 year fixed term contract", "outcomesObjectives" : "Strengthen talent pipelines; Enhance operational excellence; Support workforce sustainability; Build sustainable pipelines", "qualificationsBasic" : "Bachelor's degree in Human Resources, Adult Education degree, Education degree, Organizational Development degree, Industrial Relations degree, Engineering Technology degree, College diploma in related discipline, Substantive experience in program development, Substantive experience in training delivery, 5 years progressive experience in L&D, 5 years progressive experience in instructional design, 5 years progressive experience in workforce development", "qualificationsPreferred" : "Experience in mining, Experience in heavy industry, Experience in energy, Experience in manufacturing", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "We are IAMGOLD. Innovative, Accountable Mining. IAMGOLD is a Canadian-based gold mining company with operations and development projects across North America and West Africa. With flagship operations such as the Côté Gold Mine in Ontario—one of Canada’s largest and most technologically advanced gold mines—we’re not just mining gold; we’re shaping the future of mining. We believe mining can be different. By combining innovation with a strong commitment to sustainability and accountability, we create lasting value for our people and the communities where we operate. At IAMGOLD, when we engage, empower, and support each other, we create extraordinary outcomes—delivering value for our people, partners, and stakeholders while building stronger, more resilient communities. At Côté Gold, we’re leading the way in modern mining. With an 18+ year mine life, Côté Gold will inject C$5 billion in wages into the economy and create lasting benefits for the region. Over 600 full-time jobs and strong partnerships with Mattagami and Flying Post First Nations mean you’ll be part of something bigger—building prosperity and progress for generations. Industry leaders call us “a model for modern mining and sustainability”, and you can help write the next chapter. Want to Learn More About IAMGOLD? Check out the IAMGOLD Blog Read about our Côté Gold About the role: We are actively seeking a Workforce Development Lead that will manage the strategic development and implementation of comprehensive training programs across all workforce segments—operators, maintainers, technical professionals, and staff functions. These programs will focus on job readiness, continuous skill development, and career progression to ensure a future-ready workforce. By embedding industry best practices, competency-based frameworks, and professional standards, this role will strengthen talent pipelines, enhance operational excellence, and support long-term workforce sustainability. The incumbent will act as a catalyst for building a culture of learning and professionalism that aligns with organizational goals and the evolving demands of the operation. This role will be located at the Cote Gold Mine Site on a Monday-Thursday schedule on a 2 year fixed term contract. Responsibilities: •    Design and implement robust learning frameworks, competency pathways, and structured curricula aligned to operational and technical mining roles. •    Partner with internal and external SMEs (operations, maintenance, OEMs, safety, and accredited providers) to ensure training meets regulatory, safety, and industry standards. •    Apply adult learning principles, blended delivery methods, and digital tools to enhance engagement, effectiveness, and knowledge retention. •    Translate operational and business requirements into measurable learning objectives, assessment criteria, and career development roadmaps. •    Develop and manage job‑readiness, trainee, and workforce development programs that build sustainable pipelines for critical roles. •    Collaborate with educational institutions, Indigenous communities, and workforce agencies to support inclusive hiring, ESG commitments, and community engagement. •    Oversee training delivery by supporting trainers and supervisors, managing competency assessments, and maintaining accurate LMS records. •    Continuously evaluate and improve programs using performance metrics, learner feedback, operational data, and industry benchmarking.    Key Skills & Knowledge: Bachelor’s degree in Human Resources, Adult Education, Education, Organizational Development, Industrial Relations, Engineering Technology, or a related field. Alternatively a college diploma in a related discipline plus substantive, demonstrable experience in program development and training delivery in heavy industry. Relevant Experience: Minimum of 5 years progressive experience in learning & development, instructional design, or workforce development, ideally within mining, heavy industry, energy, or manufacturing. Skills & Strengths, We Value: Training & Program Design: Expertise in competency frameworks, curriculum development, adult-learning principles, and modern training methodologies. Workforce & Talent Development: Proven ability to design job ‑ readiness and workforce development programs aligned with industry standards and long ‑ term talent pipeline needs. Assessment & Continuous Improvement: Strong capability in evaluation, data ‑ driven analysis, and continuous improvement of training effectiveness and outcomes. Digital Enablement & Stakeholder Engagement: Proficient in LMS and digital learning tools, with strong communication, facilitation, and partnership ‑ building skills across diverse stakeholders. What we Offer: At IAMGOLD, we don’t just reward performance we invest in your potential. Our total rewards package is designed to support your well-being today and encourage your growth for tomorrow. Because the future of mining, and your career, starts here. •    Comprehensive Health Coverage – Extended health, dental, and insurance benefits for peace of mind. •    Flexible Spending Power – Health & Personal Spending Accounts to fit your evolving needs. •    Support When It Matters – Employee & Family Assistance Program for life’s challenges. •    Future-Ready Savings – Registered Pension Plan with company match, plus TFSA & RRSP options. •    Shared Success – Employee Share Purchase Plan with company match—because we grow together. Salary Range: [Enter Range] + bonus The final offer is determined based on your individual skills, qualifications, and competencies and aligned with our commitment to internal equity. We recognize that not everyone will meet every requirement listed, and that’s okay. If this role excites you and you believe you have relevant experience or transferable skills, we encourage you to apply. We value potential and are committed to supporting growth and development. We’re an equal opportunity employer, committed to building a workplace where every perspective sparks progress. We welcome applications from women, Indigenous Peoples, visible minorities, persons with disabilities, and members of the 2SLGBTQIA+ community. Need accommodation during the recruitment process? Just let us know, we’ll make it happen. Mining. Redefined. We’re building a modern mining company driven by innovation, accountability, and a deep commitment to sustainability. Please note that IAMGOLD does not use AI tools within our applicant tracking system to support the screening of applications Canada", "summaryDescription" : "Workforce Development Lead at IAMGOLD. Skills: Workforce development, Training programs, Talent management. Manage strategic development of training programs. 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Austin:1117 Trinity St (320TX-4002)
1117 Trinity St
Austin, 78701-1919

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While we are based in Austin on the north lawn of the Texas State Capitol, we have offices statewide. We're a Family Friendly Certified Workplace with great work-life balance, competitive salaries, extensive opportunities for training and development, and fantastic benefits. This position is located at 1117 Trinity St, Austin, Texas in the Grant Administration department. TWC is not considering applications from individuals who require sponsorship for an employment visa, including those currently on student or postgraduate visas. You must be a Texas resident to work for the Texas Workforce Commission or willing to relocate to Texas. WHO YOU ARE: Are you a results-oriented, devoted and compassionate individual with strong leadership skills looking to advance your career working with all levels of state and federal government, internal and external partners, and stakeholders to promote and support a workforce system that creates value and offers employers, individuals, and communities the opportunity to achieve and sustain economic prosperity? If so, the Texas Workforce Commission (TWC) is looking for high performing individuals to join Workforce Grants and Initiatives (WGI), Workforce Development Division (WDD). WDD is an energizing, multi-faceted team working in an innovative fast paced environment. Our team are well organized leaders able to multi-task, thrive in a challenging and evolving environment, have good communication skills, a positive attitude, strong work-ethic and a desire to help and mentor others. If you also possess these skills, then we are looking for you. We want you to join our team! WHAT YOU WILL DO: The Administrative Assistant V performs highly-advanced (senior-level) administrative support work. Works under minimal supervision, with considerable latitude for the use of initiative and independent judgment. YOU WILL BE TRUSTED TO: -Coordinates and/or prepares, edits and distributes correspondence, reports, studies, forms and documents. -Coordinates and performs general office duties such as ordering supplies, maintaining a filing system and answering and routing phone calls. -Coordinates meetings, conferences and seminars; and prepares related materials. -Explains and disseminates information concerning agency programs and procedures. -Responds to inquiries regarding technical program or administrative regulations, policies and procedures. -Compiles and edits data in charts, graphs and databases, and prepares summaries or reports. -Manages and maintains schedules and travel arrangements for managers and directors. -May serve as a lead worker providing direction to others - Perform other duties as assigned. YOU QUALIFY WITH: -Four years of full-time experience that provided knowledge of administrative support functions and office practices and procedures, or clerical administration and business management practices, such as preparation, maintenance and control of forms, records and reports. -Relevant academic credits may be applied toward experience qualifications for this position. YOU ARE A GREAT FIT WITH: -Knowledge of office practices and administrative procedures. -Skill in the use of standard office equipment and software. -Ability to implement new administrative systems and procedures and to evaluate their effectiveness. -Ability to interpret rules, regulations, policies and procedures. -Ability to communicate effectively YOU GAIN: - A Family Friendly Certified Workplace. - Competitive starting salary: $4,150.00- $4,400.00/month - Defined Retirement Benefit Plan - Optional 401(k) and 457 accounts - Medical Insurance - Paid time off, including time for vacation, sick and family care leave - Additional benefits for active employees can be found at https://www.ers.texas.gov/Active-Employees/Health-Benefits. VETERANS: Use your military skills to qualify for this position or other jobs! Go to www.texasskillstowork.com to translate your military work experience and training courses into civilian job terms, qualifications, and skill sets. Also, you can compare this position to military occupations (MOS) at the Texas State Auditor's Office by pasting this link into your browser: https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdf HOW TO APPLY: To be considered, please complete a State of Texas Application for Employment and apply online at www.workintexas.com or on Taleo ( Job Search ). TWC is not considering applications from individuals who require sponsorship for an employment visa, including those currently on student or postgraduate visas. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. A position utilizing this classification will be designated as security sensitive according to the Texas Labor Code, Section 301.042. United States-Texas-Austin", "summaryDescription" : "Administrative Assistant V at Texas Workforce Commission. Skills: Administrative support, Office management. Prepare correspondence. Edit correspondence", "createdAt" : "2026-06-14T08:18:24.834", "lastUpdated" : "2026-06-15T09:30:15.805", "ingestTimestamp" : "2026-06-14T08:18:24.834", "mongoId" : "69ce5df99bc74574cb671a4e", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 65000, "salaryAnnualMax" : 95000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Data compilation", "Data editing", "Report preparation", "Leadership", "Mentoring", "Administrative support", "Office management", "Office practices", "Business management", "Workforce system", "Workforce grants", "Workforce initiatives", "Workforce development", "Standard office equipment", "Standard office software" ], "skillCount" : 15, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Senior", "dataQualityScore" : 0.7777778, "_score" : 759.9899, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Government", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c7bea74d8ee00a094b98e", "title" : "Administrative Assistant", "company" : "StepStone Group", "industry" : "Consulting", "salary" : { "min" : 35000.0, "max" : 48000.0, "currency" : "GBP", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Administrative Assistant in London, UK, adjusted for mid-seniority and the finance industry." }, "location" : "London, United Kingdom", "locations" : [ "London", "United Kingdom" ], "timestamp" : "2026-06-15T08:43:37.823", "fingerprint" : "98f2aeafb0d5654a5395fca25f812bce241349228d8935d3555d0ba7988262c0", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://www.stepstonegroup.com/current-opportunities/?gh_jid=7992227", "externalId" : "7992227", "industryFunction" : { }, "structuredLocations" : [ { "city" : "London", "country" : "United Kingdom", "continent" : "eu", "source" : "llm", "workMode" : "onsite", "geo" : "51.5074456,-0.1277653" } ], "locationText" : "London, United Kingdom", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Operational metrics", "Resource planning", "Continuous improvement" ], "hardSkillsList" : [ "Expense reporting", "Travel planning", "Meeting coordination", "Proofreading", "Editing" ], "hardSkills" : [ { "name" : "Expense reporting", "level" : "intermediate" }, { "name" : "Travel planning", "level" : "intermediate" }, { "name" : "Meeting coordination", "level" : "intermediate" }, { "name" : "Proofreading", "level" : "intermediate" }, { "name" : "Editing", "level" : "intermediate" } ], "majorSkills" : "Administrative support, Calendar management, Communication", "majorSkillsList" : [ "Administrative support", "Calendar management", "Communication" ], "coreResponsibilities" : "Monitor calendars and emails, Draft and edit correspondence, Track executive meetings and follow-ups, Handle travel logistics, Support event logistics, Prepare expense reports, Anticipate calendar issues, Schedule complex meetings, Assist with off-site meetings, Support colleagues and team projects, Maintain confidentiality, Assist guests with office support", "teamCollaboration" : "Support colleagues; Assist with team projects; Act as a team player", "domainKnowledge" : "StepStone Group policies; Financial environment", "domainList" : [ "stepstone-group-policies", "financial-environment" ], "domainSpecificKnowledge" : [ "StepStone Group policies", "Financial environment" ], "communicationSkills" : "Clear communication; Effective communication", "documentationSkills" : "Document finalization", "problemSolvingSkills" : "Problem solving", "qualificationsBasic" : "3-5 years' professional experience, Ability to manage confidential information, Ability to manage multiple tasks, Ability to work collaboratively, Ability to perform general office duties, Ability to work in a fast-paced environment, Ability to think 'outside of the box'", "qualificationsPreferred" : "College degree preferred", "remoteFriendly" : false, "rawDescription" : "We are global private markets specialists delivering tailored investment solutions, advisory services, and impactful, data driven insights to the world’s investors. Leveraging the power of our platform and our peerless intelligence across sectors, strategies, and geographies, we help identify the advantages and the answers our clients need to succeed. Position Overview The Administrative Assistant of StepStone Group will provide essential administrative support mainly to the Business Development team, while also providing administrative support to another smaller team(s). to executives and teams, helping ensure smooth daily operations in a fast-paced financial environment. The Administrative Assistant should demonstrate strong attention to detail, can work both independently and with others, manage time efficiently, communicate clearly, and understand colleagues’ needs. The Administrative Assistant will work with both appointed executives and assist the General Administrative team on an as needed basis. Responsibilities Monitor heavy and fluctuating calendars, high volume of e-mails, and flow of communication. Compose, draft, proof, edit, and finalize correspondence including e-mail and other documents. Track Executives' meetings, as well as necessary follow-ups Familiarity with StepStone Groups policies as outlined in the handbook and on-line, including but not limited to, travel, personal stock, IT, and record retention. Handle planning logistics for domestic and international trips using the Firm's contracted travel agency; provide detailed itineraries, agendas, directions, visas and passport renewals. Support activities related to roadshows, events and AGMs, including coordination and logistical support. Prepare expense reports in timely manner ensuring accuracy and submitting in accordance with Firm policy. Monitor executive's calendars and anticipate where problems might arise regarding calendar, meeting preparation, needs of executives involved, requests for meetings; communicate potential and/or confirmed changes to parties involved immediately. Schedule and coordinate complex meetings and executive events requiring detailed logistics handling and problem solving, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available, coordinate hospitality services as needed; assist with various StepStone Group off-site meetings as requested in an upbeat and professional manner. Contribute to a positive and productive work environment by supporting colleagues and assisting with team projects as needed. Act in discreet and professional manner with others; sensitivity to the confidential nature of the Firm's business and consistently uphold such confidences and use this information only in the course of performing your job for StepStone Group. Act as a team player, including taking on additional tasks to support colleagues and the Firm and offering to help before being asked; give credit where credit is due. Contribute your talents and efforts to a productive, pleasant, and safe working environment. Assist StepStone Group guests with general office support and reservations (travel, dinner, and local transportation, etc.). Requirements A minimum of 3 -5 years' professional experience; college degree preferred. Ability to manage highly sensitive, confidential information with complete discretion. Demonstrates good judgement; skilled at developing and maintaining relationships representing StepStone Group in a professional manner. Ability to manage multiple tasks and prioritize effectively in a fast-paced environment. Strong attention to detail. Sense of urgency; ability to work in a fast-paced, dynamic environment and flexible attitude when responding to changes. Self-motivated; proactively identify areas for improvement to better streamline team workflow; can think 'outside of the box.' Excellent verbal and written communication skills; presents ideas clearly and communicate openly and effectively with team; facilitate multi-directional information flow. Ability to work collaboratively as part of a team. Ability to perform general office duties including printing, binding and ability to upload meeting materials to iPads. Capable of working in a way that reflects the Firm's core values and principles. Technically proficient; using Microsoft Office Suite: Word, Excel, PowerPoint, and Outlook Benefits Discretionary bonus based on individual and team performance. At StepStone, we believe that our people are our most important asset and crucial to our success. We are an Equal Opportunity Employer that strives to create an environment that empowers our employees and allows them to be heard, regardless of title or tenure. Our organizational community features multiple Employment Resource Groups as well as mentorship programs to enhance the employee experience for all. As an Equal Opportunity Employer, StepStone does not discriminate on the basis of race, creed, color, religion, sex, national origin, citizenship status, age, disability, marital status, sexual orientation, gender identity, gender expression, genetic information or any other characteristic protected by law. Candidates must be at least 18 years old to apply. Developing People at StepStone", "summaryDescription" : "Administrative Assistant at StepStone Group. Skills: Administrative support, Calendar management, Communication. Monitor calendars and emails. 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Denton County Ae/Maint Sect (18DENTONCO)
2624 W PRAIRIE
Denton, 76201

, Denton County Ae/Maint Sect" ], "timestamp" : "2026-06-16T05:19:12.052", "fingerprint" : "1cc35dcee6bcd48887a976cb12ea8e85c906a57ed5a456e62443e5512785ef61", "source" : "taleo", "language" : "en", "applyUrl" : "https://fa009.taleo.net/careersection/ex/jobdetail.ftl?job=42289", "externalId" : "42289", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Denton", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "33.1838787,-97.1413417" } ], "locationText" : "Denton, Texas, United States", "employmentType" : "FULL_TIME", "coreResponsibilities" : "Coordinate meetings, Manage critical documentation, Assist with travel arrangements, Facilitate day-to-day operations", "qualificationsBasic" : "Administrative Assistant I, II, III, or IV experience", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "The Denton Area Office, in the Dallas District is seeking an Administrative Assistant I, II, III, or IV who is highly organized and detail-oriented to join our mission-driven team. This position plays a vital role in supporting the Area Office staff and ensuring the smooth operation of our fast-paced Area Office. Key responsibilities include coordinating meetings, managing critical documentation, assisting with travel arrangements, and facilitating day-to-day operations. The ideal candidate is a proactive communicator who thrives in a collaborative environment and is committed to excellence in administrative support. TxDOT offers a rewarding career path with excellent benefits and the opportunity to contribute to meaningful work that impacts communities in Denton County. Position Title/Salary Grade/Range Administrative Assistant I A13: $35,439.00 - $52,388.00 Administrative Assistant II A15: $38,976.00 - $58,045.00 Administrative Assistant III A17: $42,976.00 - $64,469.00 Administrative Assistant IV A19: $48,244.00 - $76,028.00 The Texas Department of Transportation reserves the sole right in determining the level of position based on the applicant's work experience, education, skill level, and all other appropriate factors, and based on business needs. 35,439.00 76,028.00", "summaryDescription" : "Administrative Assistant I, II, III, IV at TxDOT. Coordinate meetings. 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As a rapidly growing and highly successful company, Unitek is also a great place to pursue a rewarding and challenging career. We offer a competitive salary, generous benefits, unlimited growth potential, and a collegiate work environment. We are looking for an Academic Administrative Assistant to join our team. This position will be coordinating and balancing the needs of a diverse student population and faculty, and managing multiple medical materials, personnel files, and excel files. This position needs the ability to adapt, direct and multi-task, and should demonstrates exemplary lab and organizational skills. * Assist with maintaining information, and tracking documents for academic RN and PN departments * Assist with scanning of documents for academics * Operates a variety of office equipment; computer, printer, photocopies, facsimile, scanner and calculator * Assists in maintaining and updating of existing academic files. * Assist with updating program specific forms * Responsible for auditing faculty & student files for academic programs and notifies appropriate individuals of missing or outdated documentation * Ability to travel to different campuses as needed * Other duties as assigned ## Qualifications * High school or equivalent certificate * Ability to maintain records * Willing to learn & maintain information on Microsoft Excel and Microsoft Word * Ability to multi-tasks simultaneously * Must be capable of communicating effectively verbally and in writing * Has medical terminology knowledge or work experience in health care ## Additional Information We Offer (for Full Time): * Medical, Dental and Vision starting the 1st of the month following 30 days of employment * 2 Weeks’ starting Vacation per year. 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Track documents for academic departments", "postedDate" : "2026-06-15T22:28:11.000", "createdAt" : "2026-06-16T03:32:59.936", "lastUpdated" : "2026-06-16T11:48:29.154", "ingestTimestamp" : "2026-06-16T03:32:59.936", "mongoId" : "6a309e88f292fd229c106a38", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 38000, "salaryAnnualMax" : 52000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Scanning documents", "Auditing files", "Academic administration", "File management", "Organizational skills", "Healthcare education", "Office computer", "Printer", "Photocopier", "Facsimile", "Scanner", "Calculator" ], "skillCount" : 12, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 1.0, "_score" : 749.0062, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Education", "llmIndustryConfidence" : 0.95 }, { "id" : "6a307e77f292fd229c050417", "title" : "Academic Administrative Assistant", "company" : "Unitek Learning", "industry" : "Higher Education", "salary" : { "min" : 38000.0, "max" : 48000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "The estimation is based on the market baseline for an Entry-level Academic Administrative Assistant in Reno, United States, with adjustments for the Education industry and company size." }, "location" : "Reno, NV, United States", "locations" : [ "Reno", "NV", "United States" ], "timestamp" : "2026-06-16T14:11:14.399", "fingerprint" : "4bdc4cd13434ee846a2f149e728266e9f37908e1709a1751384c41519699cdfe", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/UnitekLearning/744000132293199-academic-administrative-assistant-full-time", "externalId" : "744000132293199", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Reno", "state" : "Nevada", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "39.5261788,-119.8126580" } ], "locationText" : "Reno, Nevada, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "High school or equivalent certificate", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "entry", "technicalSkills" : "Microsoft Excel, Microsoft Word", "professionalSkills" : [ "Organizational skills" ], "hardSkillsList" : [ "Scanning documents", "Auditing files" ], "hardSkills" : [ { "name" : "Scanning documents", "level" : "intermediate" }, { "name" : "Auditing files", "level" : "intermediate" } ], "majorSkills" : "Academic administration, File management", "majorSkillsList" : [ "Academic administration", "File management" ], "coreResponsibilities" : "Maintain information for academic departments, Track documents for academic departments, Scan documents for academics, Operate office equipment, Update academic files, Update program specific forms, Audit faculty files, Audit student files, Notify of missing documentation, Notify of outdated documentation", "domainKnowledge" : "Healthcare education", "domainList" : [ "healthcare-education" ], "domainSpecificKnowledge" : [ "Healthcare education" ], "toolProficiency" : [ "Office computer", "Printer", "Photocopier", "Facsimile", "Scanner", "Calculator" ], "communicationSkills" : "Verbal communication; Written communication", "documentationSkills" : "Tracking documents; Maintaining files", "continuousLearning" : "Leadership development; Training for career advancement; Tuition assistance; Tuition forgiveness", "specialRequirements" : "Travel to different campuses", "qualificationsBasic" : "Maintain records, Maintain information on Microsoft Excel, Maintain information on Microsoft Word, Multi-tasks simultaneously, Communicate effectively verbally, Communicate effectively in writing", "qualificationsPreferred" : "Medical terminology knowledge, Work experience in health care", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "As a leading healthcare education organization, Unitek Learning’s family of schools helps thousands of students launch and accelerate their careers every year. As a rapidly growing and highly successful company, Unitek is also a great place to pursue a rewarding and challenging career. We offer a competitive salary, generous benefits, unlimited growth potential, and a collegiate work environment. We are looking for an Academic Administrative Assistant to join our team. This position will be coordinating and balancing the needs of a diverse student population and faculty, and managing multiple medical materials, personnel files, and excel files. This position needs the ability to adapt, direct and multi-task, and should demonstrates exemplary lab and organizational skills. * Assist with maintaining information, and tracking documents for academic RN and PN departments * Assist with scanning of documents for academics * Operates a variety of office equipment; computer, printer, photocopies, facsimile, scanner and calculator * Assists in maintaining and updating of existing academic files. * Assist with updating program specific forms * Responsible for auditing faculty & student files for academic programs and notifies appropriate individuals of missing or outdated documentation * Ability to travel to different campuses as needed * Other duties as assigned ## Qualifications * High school or equivalent certificate * Ability to maintain records * Willing to learn & maintain information on Microsoft Excel and Microsoft Word * Ability to multi-tasks simultaneously * Must be capable of communicating effectively verbally and in writing * Has medical terminology knowledge or work experience in health care ## Additional Information We Offer (for Full Time): * Medical, Dental and Vision starting the 1st of the month following 30 days of employment * 2 Weeks’ starting Vacation per year. Increasing based on years of service with company * 12 paid Holidays and 2 Floating Holiday * 401K with a Company Match * Company Paid Life Insurance at 1x’s your annual salary * Leadership development and training for career advancement * Tuition assistance and Forgiveness for you and your family up to 100% depending on program", "summaryDescription" : "Academic Administrative Assistant at Unitek Learning. Skills: Academic administration, File management. Maintain information for academic departments. Track documents for academic departments", "postedDate" : "2026-06-15T22:28:11.000", "createdAt" : "2026-06-16T01:41:17.242", "lastUpdated" : "2026-06-16T14:11:14.399", "ingestTimestamp" : "2026-06-16T01:41:17.242", "mongoId" : "6a307e77f292fd229c050417", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 38000, "salaryAnnualMax" : 48000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Scanning documents", "Auditing files", "Academic administration", "File management", "Organizational skills", "Healthcare education", "Office computer", "Printer", "Photocopier", "Facsimile", "Scanner", "Calculator" ], "skillCount" : 12, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 1.0, "_score" : 749.0062, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Education", "llmIndustryConfidence" : 0.92 }, { "id" : "6a2c76fa74d8ee00a093b687", "title" : "Administrative Assistant", "company" : "Voleon", "industry" : "Operations", "salary" : { "min" : 70000.0, "max" : 80000.0, "currency" : "USD", "frequency" : "Yearly" }, "location" : "New York City, NY", "locations" : [ "New York City, NY" ], "timestamp" : "2026-06-16T04:31:46.542", "fingerprint" : "cb78a9b4daf3965a923cb408adea177ad9f30d1da418ff62959ece3eb8a90339", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/voleon/df0fafe7-178e-44c6-8e25-d267ea9228c8/application", "externalId" : "df0fafe7-178e-44c6-8e25-d267ea9228c8", "industryFunction" : { }, "structuredLocations" : [ { "city" : "New York", "state" : "New York", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "40.7127281,-74.0060152" } ], "locationText" : "New York, New York, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "experienceMinYears" : 3, "experienceMaxYears" : 5, "experienceLevel" : "Mid", "remoteFriendly" : true, "rawDescription" : "Voleon is a technology company that applies state-of-the-art AI and machine learning techniques to real-world problems in finance. For nearly two decades, we have led our industry and worked at the frontier of applying AI/ML to investment management. We have become a multibillion-dollar asset manager, and we have ambitious goals for the future. Your colleagues will include internationally recognized experts in artificial intelligence and machine learning research as well as highly experienced finance and technology professionals. The people who shape our company come from other backgrounds, including concert music performances, humanitarian aid, opera singing, sports writing, and BMX racing. You will be part of a team that loves to succeed together. In addition to our enriching and collegial working environment, we offer highly competitive compensation and benefits packages, technology talks by our experts, a beautiful modern office, daily catered lunches, and more. As an Administrative Assistant, you will provide high-impact support to senior leaders at Voleon. In this role, you may directly support up to four senior executives in our Research & Engineering organization. You will amplify their impact by managing day-to-day operations, enabling focus on the most important strategic priorities. RESPONSIBILITIES - Provide proactive administrative support to senior executives (Research & Engineering leaders), acting as a trusted partner and point of contact - Manage complex calendars, meetings, and communications, resolving conflicts and anticipating needs - Coordinate domestic and international travel and handle related expense reporting - Plan and support on-site and virtual meetings and events, including logistics, materials, room setup, visitors, and catering - Support light project management activities (tracking action items, follow-ups, and status) and partner closely with Executive Support colleagues to provide cohesive support to the leadership team - Continuously identify and implement opportunities to streamline administrative processes and enhance team efficiency - Handle confidential and non-routine information with the utmost care and discretion - Provide responsive assistance to colleagues, clients, and vendors as requested - Assist with project management, research, and IT support as required REQUIREMENTS - 3+ years of experience in administrative support; experience with technology leaders preferred - Proven experience supporting multiple senior executives in both in-person and remote environments - Strong organizational skills with the ability to manage multiple tasks, deadlines, and priorities with exceptional attention to detail - Excellent written and verbal communication skills; professional, clear, and courteous in all interactions - Meticulous attention to detail and accuracy - Ability to manage tasks independently, prioritize effectively, and adapt to changing demands - Demonstrated sense of urgency, flexibility, and comfort navigating changing priorities in a fast-paced environment - Proficiency with MS Outlook calendaring, Word, Excel, and PowerPoint; experience with Atlassian and other Agile Project Management tools (Jira, Confluence, Smartsheet) is a plus - Experience with GenAI tools and technologies is a plus - Expected to work onsite Tuesday–Thursday, with flexibility to work onsite additional days as needed - Authorization to work in the United States; Bachelor’s degree is a plus - Proficiency in MS Outlook, Word, Excel, and PowerPoint (Atlassian and GenAI experience are a plus) - Bachelor’s degree (preferred but not required) - Authorized to work in the United States “FRIENDS OF VOLEON” CANDIDATE REFERRAL PROGRAM If you have a great candidate in mind for this role and would like to have the potential to earn $7,500 if your referred candidate is successfully hired and employed by The Voleon Group, please use this form https://voleon.com/referrals/ to submit your referral. For more details regarding eligibility, terms and conditions please make sure to review the Voleon Referral Bonus Program https://voleon.com/assets/Voleon-Referral-Bonus-Program.pdf. EQUAL OPPORTUNITY EMPLOYER The Voleon Group is an Equal Opportunity employer. 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In this role, you will support executives by streamlining their workflow, optimizing their time, and ensuring organizational goals are met. You will collaborate closely with Executive Assistant, Administrative Assistants and Workplace to ensure smooth daily operations. Your contributions will directly impact the team’s productivity and create a more efficient work environment. WHAT YOU'LL ACCOMPLISH - Calendar Management: Independently manage senior executives' calendars, schedule meetings efficiently, and resolve conflicts proactively. - Meeting Coordination: Handle meeting requests and logistics, ensuring timely communication and seamless execution of in-person and virtual meetings. - Event Management: Organize logistics for events, offsites, and dinners, including venue bookings, catering, and technical arrangements. - Effective Communication: Serve as a trusted liaison between executives, internal teams, and external partners, ensuring clarity and professionalism in all communications. - Collaboration: Work with Workplace Coordinators and EAs to plan and execute all event logistics, ensuring successful meetings and events. - Travel & Expense Management: Assist in booking travel and accommodations for executives, and manage expense reports through Navan for select VPs and Senior Directors, ensuring timely and accurate processing. - This is a non-exempt position HINGE HEALTH HYBRID MODEL We believe in leveraging the benefits of both remote and in-office work. Employees in hybrid roles are required to be in the office 3 days a week (Tuesday, Wednesday, Thursday). BASIC QUALIFICATIONS - 4+ years of experience as an Administrative Assistant, supporting teams or mid-level executives. - 4+ years of proficiency in Google Workspace (Docs, Sheets, Calendar). - 4+ years of experience coordinating complex travel arrangements, managing expenses, and overseeing meeting logistics. PREFERRED QUALIFICATIONS - Meticulous Attention to Detail: Consistently produces high-quality, accurate work in communications, meeting logistics, and expense tracking. - Exceptional Time Management: Effectively prioritizes multiple tasks to meet deadlines. - Resourceful Problem-Solving: Proactively addresses logistical challenges and ensures smooth day-to-day operations. - Customer-Focused Mindset: Has a track record of providing exceptional support to both internal teams and external partners, consistently offering professional and reliable assistance by building strong relationships and exceeding expectations in customer service. - Adaptability and Flexibility: Embraces change, learns new tasks quickly, and adjusts to evolving situations with ease. - Strong Organizational Skills: Efficiently manages multiple tasks and priorities, ensuring that deadlines are met and operations run smoothly. - Excellent Communication Skills: Communicates clearly and concisely, actively listens, and builds effective relationships through strong verbal and written communication. ABOUT HINGE HEALTH At Hinge Health, we’re using technology to scale and automate the delivery of healthcare – starting with musculoskeletal (MSK) conditions, which affect over 1.7 billion people worldwide. With an AI-powered human-centered care model, Hinge Health leverages cutting-edge technology to improve outcomes, experiences and costs to help people move beyond their pain. The platform addresses a broad spectrum of MSK care – from acute injury, to chronic pain, to post-surgical rehabilitation – through personalized, evidence-based care. As the preferred partner to 50+ health plans, PBMs and other ecosystem partners, Hinge Health is available to over 20 million people across more than 2,550 employers. The company is headquartered in San Francisco with additional offices in Montreal and Bangalore. Learn more at http://www.hingehealth.com/http://www.hingehealth.com WHAT YOU'LL LOVE ABOUT US - Inclusive healthcare and benefits: On top of comprehensive medical, dental, and vision coverage, we offer employees and their family members help with gender-affirming care, tools for family and fertility planning, and travel reimbursements if healthcare isn’t available where you live. - Planning for the future: Start saving for the future with our traditional or Roth 401k retirement plan options which include a 2% company match. - Modern life stipends: Manage your own learning and development CULTURE & ENGAGEMENT Hinge Health is an equal opportunity employer and prohibits discrimination and harassment of any kind. We make employment decisions without regards to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability status, pregnancy, or any other basis protected by federal, state or local law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. We provide reasonable accommodations for candidates with disabilities. If you feel you need assistance or an accommodation due to a disability, let us know by reaching out to your recruiter. By submitting your application you are acknowledging we are using your personal data as outlined in the personnel and candidate privacy policy. https://www.hingehealth.com/about/personnel-and-candidate-privacy-policy/ Beware of Phishing Attempts: We've noticed an increase in phishing where fraudsters impersonate employees and send fake job offers to steal sensitive information. We'll never ask for financial details during the hiring process and only use \"@hingehealth.com http://hingehealth.com\" emails. If you receive a suspicious offer, stop communication and report it to the US FBI Internet Crime Complaint Center. To verify an email from our recruiting team, forward it to security@hingehealth.com https://app.ashbyhq.com/admin/organizational-settings/theme#.", "summaryDescription" : "Administrative Assistant at Hinge Health", "createdAt" : "2026-06-14T19:30:32.195", "lastUpdated" : "2026-06-16T02:28:21.822", "ingestTimestamp" : "2026-06-14T19:30:32.195", "mongoId" : "6a2cd71e74d8ee00a0a4054a", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMax" : 53, "salaryBand" : "<30k", "hasSalary" : false, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "_score" : 745.09247, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.95 }, { "id" : "6a30569cf292fd229cf2ba90", "title" : "Administrative Assistant II – Small Business Development Center", "company" : "Indian River State College", "industry" : "Education", "salary" : { "min" : 50.0, "max" : 50.0, "currency" : "USD", "frequency" : "yearly" }, "location" : "Port St Lucie, FL", "locations" : [ "Port St Lucie, FL", "United States of America" ], "timestamp" : "2026-06-16T12:55:16.572", "fingerprint" : "2656e43c9e55b71629f50d1934fa5cd01ba1da39098179d315b9be296b883e1d", "source" : "workday", "language" : "en", "applyUrl" : "https://irsc.wd5.myworkdayjobs.com/External/job/Port-St-Lucie-FL/Administrative-Assistant-II---Small-Business-Development-Center_R5417", "externalId" : "R5417", "industryFunction" : { }, "locationPoint" : "27.29393,-80.35033", "structuredLocations" : [ { "city" : "Port St Lucie", "state" : "Florida", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "27.2939333,-80.3503283" } ], "locationText" : "Port St Lucie, Florida, United States", "employmentType" : "FULL_TIME", "professionalSkills" : [ "Business counseling", "Consulting process" ], "hardSkillsList" : [ "Record keeping", "Event coordination", "Budget monitoring", "Procurement processes", "Data record maintenance", "Program reporting" ], "hardSkills" : [ { "name" : "Record keeping", "level" : "intermediate" }, { "name" : "Event coordination", "level" : "intermediate" }, { "name" : "Budget monitoring", "level" : "intermediate" }, { "name" : "Procurement processes", "level" : "intermediate" }, { "name" : "Data record maintenance", "level" : "intermediate" }, { "name" : "Program reporting", "level" : "intermediate" } ], "majorSkills" : "Administrative support, Event coordination, Record maintenance", "majorSkillsList" : [ "Administrative support", "Event coordination", "Record maintenance" ], "coreResponsibilities" : "Provide administrative support, Provide operational support, Coordinate events and seminars, Assist with speaker arrangements, Manage registration processes, Manage student inquiries, Handle incoming communications, Maintain accurate data records, Support program meetings, Support program activities, Reconcile program expenses, Engage in procurement processes, Monitor SBDC program budget, Coordinate FSBDC events, Work with security, Work with physical plant, Work with Institutional Advancement, Work with IT, Book rooms for events, Organize event agendas, Organize event refreshments, Organize event food, Monitor email marketing, Monitor social media marketing, Secure presenters for events, Secure speakers for events, Coordinate presenters for events, Coordinate speakers for events, Develop programs, Implement programs, Monitor programs, Evaluate programs, Develop workshops, Implement workshops, Monitor workshops, Evaluate workshops, Develop seminars, Implement seminars, Monitor seminars, Evaluate seminars, Develop initiatives, Implement initiatives, Monitor initiatives, Evaluate initiatives, Develop conferences, Implement conferences, Monitor conferences, Evaluate conferences, Promote FSBDC at IRSC, Promote TCMA, Assist with seminar development, Assist with seminar execution, Assist with workshop development, Assist with workshop execution, Assist with forum development, Assist with forum execution, Assist with conference development, Assist with conference execution, Maintain appropriate records, Assist with reporting program activities, Submit performance reports, Ensure grant compliance, Ensure federal compliance, Complete assigned duties", "teamCollaboration" : "Support impactful programs; Support events; Support entrepreneurs; Support students; Support community partners; Work with entrepreneurs; Work with small businesses", "domainKnowledge" : "Small Business Development Center; TCMA operations; Business counseling process; Consulting process", "domainList" : [ "small-business-development-center", "tcma-operations", "business-counseling-process", "consulting-process" ], "domainSpecificKnowledge" : [ "Small Business Development Center", "TCMA operations", "Business counseling process", "Consulting process" ], "toolProficiency" : [ "Email marketing", "Social media marketing" ], "documentationSkills" : "Performance reports", "specialRequirements" : "Work some evenings, Work weekends, Work early mornings, Lifting up to 20 pounds, Carrying objects up to 10 pounds, Walking, Standing, Sitting", "qualificationsBasic" : "3 years of secretarial related work, Knowledge of business counseling process, Ability to maintain strict accuracy, Leadership skills, Organizational skills, Interpersonal skills, Ability to respond to client needs, Ability to meet deadlines", "qualificationsPreferred" : "Knowledge of SBDC operations, Knowledge of TCMA operations", "remoteFriendly" : true, "workSiteFlexibility" : "Flexible", "rawDescription" : "# Job Description ## Are you an organized, proactive professional who enjoys keeping operations running smoothly while supporting impactful programs and events? We are seeking an Administrative Assistant to provide essential administrative and operational support for the Small Business Development Center (SBDC) and TCMA. This role is ideal for someone who excels at coordinating multiple priorities, managing communications, supporting event logistics, maintaining accurate records, and delivering outstanding customer service. As a key team member, you will help facilitate workshops, seminars, and business development initiatives that support entrepreneurs, students, and community partners. ## ## If you are detail-oriented, self-motivated, and thrive in a collaborative environment, we encourage you to apply. ## **About Us** Indian River State College is a leading public institution on Florida’s Treasure Coast, serving students across multiple campuses in four counties. We are committed to academic excellence, innovation, and community engagement, offering associate and bachelor’s degrees, workforce training, and continuing education programs that meet the needs of our region. At **The River** , we believe every student’s and every employee’s story matters. We value the diverse perspectives, experiences, and talents that come together across our campuses, creating a learning environment and workplace that is supportive, inclusive, and inspiring. With flexible learning options online, on campus, and hybrid, we meet students where they are and prepare them for real-world success. Programs like the **Promise Program** expand access by providing eligible students with tuition-free opportunities, ensuring every learner has the chance to thrive. ## **Why Join The River** When you join Indian River State College, you become part of a collaborative and mission-driven community where your work makes a meaningful impact. Here, your role is more than a job; it’s an opportunity to shape futures, support student success, and contribute to a college that is changing lives every day. ## **What We Offer** We are committed to supporting the well-being and professional growth of our employees through a comprehensive and competitive benefits package: * **Health & Wellness:** Medical, dental, and vision coverage; flexible spending accounts; life insurance; supplemental plans; and an Employee Assistance Program (EAP) * **Affordable Coverage:** PPO and HMO options starting at approximately $50/month for individual coverage and $180/month for family coverage * **Retirement Security:** Florida Retirement System (FRS) participation, plus optional tax-deferred annuities and Roth 403(b) plans * **Work-Life Balance:** Generous paid vacation, personal, and sick leave * **Perks & Discounts:** Reduced rates on services and access to local attraction discounts ** _JOB SUMMARY:_** Under minimal supervision, this position provides administrative support for SBDC ( Small Business Development center) and TCMA operations, including coordinating events and seminars, assisting with speaker arrangements, managing registration processes and student inquiries, handling incoming communications, maintaining accurate data records, and supporting program meetings and activities. **_SPECIFIC DUTIES AND RESPONSIBILITIES:_** * Responsible for reconciling program expenses and engaging in college’s procurement processes and procedures. * Monitoring SBDC program budget * Coordinating and handling FSBDC events, working with security, physical plant, Institutional Advancement, IT, booking rooms, organizing agendas and refreshments and food at events when required; * Monitoring email marketing and social media marketing for FSBDC at Indian River State College & TCMA; * Assisting in securing and coordinating presenters and speakers for events, seminars and promotional activities; * Developing, implementing, monitoring, and evaluating programs, workshops, seminars, initiatives, and conferences for the FSBDC; * Working with the FSBDC Regional Director for promotion of FSBDC at IRSC & TCMA programs; * Assisting with the development and execution of seminars, workshops, forums and conferences for the FSBDC; * Maintaining appropriate records and assisting with reporting program activities to the appropriate Florida Small Business Development Center Network Office by submitting performance reports on a timely basis; * Ensuring compliance with the specifications of the grant and federal regulations; * Flexibility to work some evenings and weekends including some early morning for special events * Completes all other duties and responsibilities as assigned. **_QUALIFICATIONS, KNOWLEDGE AND SKILL REQUIREMENTS:_** * Associate degree; three (3) years of secretarial related work experience; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. * Proven clerical experience and experience with Microsoft Office and Windows applications to include and Microsoft Excel as well as course web registration experience; * Proven knowledge of Email marketing software and social media marketing; * Excellent communication skills (written and verbal) necessary to provide information to the administration, staff, and clients regarding program services and information; * Ability to communicate effectively with diverse student populations, administration, faculty, staff, and confidential matters; * Excellent customer service skills and telephone etiquette; * Ability to answer questions relating to registration, course offerings, and training programs for the SBDC * Ability to work well with students, faculty and co-workers and have a positive attitude; * Ability to multi-task and to be well organized; * Ability to work effectively, efficiently, highly independently as well as with others and be self-motivated; * Must uphold high ethical and professional standards and possess a professional appearance; * Knowledge of the business counseling and consulting process to effectively work with entrepreneurs and small business owners; * Ability to maintain strict accuracy and be detail oriented; * Strong leadership, organizational, and interpersonal skills; * Ability to successfully respond to needs of clients in a timely fashion; * Innovativeness, professional knowledge, accuracy of work, maintenance of confidentiality, and ability to meet deadlines are critical to this position. **_PHYSICAL DEMANDS:_** This position classifies the physical exertion requirements as light work involving lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds. Even though the weight lifted may be very little, a job is in this category when it requires a good deal of walking or standing, or when it involves sitting most of the time with some pushing and pulling of arm or leg controls. To be considered capable of performing a full or wide range of light work, you must have the ability to do substantially all of these activities. If someone can do light work, we determine that he or she can also do sedentary work, unless there are additional limiting factors such as loss of fine dexterity or inability to sit for long periods of time. **_ADDITIONAL EXPECTATIONS:_** Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Additionally, all employees of the College are expected to maintain professional standards of communication, able to learn and apply new technology, and abide by all policies and procedures. Continued employment remains on an “at-will” basis. ## Classification Staff ## Supervisory No ## FLSA Exempt No ## Employment Type Temporary With Benefits (Fixed Term) ## ## Compensation and Application Deadline Pay range starts at: $18.40/hour | All salary calculations start at the minimum salary and will be based on the candidate's education and experience| Open until filled.", "summaryDescription" : "Administrative Assistant II – Small Business Development Center at Indian River State College. Skills: Administrative support, Event coordination, Record maintenance. Provide administrative support. 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"jobSubcategory" : "general", "seniorityLevel" : "mid", "dataQualityScore" : 0.8888889, "_score" : 741.41364, "daysOld" : 3, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Education", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c6c3e74d8ee00a0917b4b", "title" : "Administrative Assistant", "company" : "Centennial Real Estate Company LLC", "industry" : "Real Estate", "salary" : { "min" : 54979.0, "max" : 60000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Centennial", "locations" : [ "Centennial" ], "timestamp" : "2026-06-16T04:56:19.872", "fingerprint" : "ea199c1cb5f21544b4b5cde25adcb5edf0f6780fbe8fe101e837db77bff1fffb", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/centennial/jobs/5153722007", "externalId" : "5153722007", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Centennial", "state" : "Colorado", "country" : "United States", "continent" : "na", "source" : "llm", 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: [ { "name" : "Basic math skills", "level" : "intermediate" }, { "name" : "Data entry", "level" : "intermediate" }, { "name" : "Filing", "level" : "intermediate" }, { "name" : "Telephone operation", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Interpersonal skills" }, { "name" : "Organizational skills" }, { "name" : "Time management skills" }, { "name" : "Verbal communication skills" }, { "name" : "Written communication skills" }, { "name" : "Independent work ability" }, { "name" : "Teamwork ability" }, { "name" : "Manages competing" }, { "name" : "Dealing with delays" }, { "name" : "Patience" }, { "name" : "Listening skills" }, { "name" : "Interpersonal skills" }, { "name" : "Personable" }, { "name" : "Attentive" }, { "name" : "Confidentiality" } ], "majorSkills" : "Office administration, Customer service, Record keeping", "majorSkillsList" : [ "Office administration", "Customer service", "Record keeping" ], "coreResponsibilities" : "Keep official records, Execute in accordance with standard procedures, Provide administrative support to General Manager, Provide administrative support to department managers, Order office supplies, Receive mail, Distribute mail, Oversee shipping, Oversee postage, Maintain office equipment, Uphold safe office environment, Uphold clean office environment, Greet visitors, Direct visitors, Answer phone calls, Refer inquiries to correct personnel, Maintain tenant contact information, Manage insurance documentation for mall tenants, Manage insurance documentation for contractors, Coordinate tenant requests, Coordinate contractor requests, Accept rent payments, Document rent payments, Send rent payments to lockbox, Collect customer traffic numbers, Input customer traffic numbers, Report customer traffic numbers, Organize lease files, Organize lease documentation, Maintain controlled access, Issue visitor badges, Verify insurance requirements, Keep Emergency Communication System up to date, Respond promptly to customer needs, Respond promptly to service requests, Respond promptly to assistance requests, Review monthly rent roll, Issue manual bills for charge backs, Coordinate posting with Accounting Department, Collect tenant sales, Input tenant sales, Generate New Vendor request forms, Submit New Vendor request forms, Generate W9s, Submit W9s, Review accounts, Code invoices, Submit invoices for payment, Submit Open/Close notices, Follow up with tenants on past due balances, Prepare correspondence, Prepare tenant notices, Prepare late letters, Maintain asset register, Complete personal property tax requirements, Maintain OFAC search files, Monitor utility invoices, Respond to Energy Management Consultant, Participate in annual property strategic meetings, Participate in initiative goal setting meetings, Perform other duties as assigned", "teamCollaboration" : "Work with management; Work with staff; Coordinate with Accounting Department", "domainKnowledge" : "Real estate; Property management; Mall operations; Tenant relations; Contractor relations; Lease documentation; Personal property tax; OFAC regulations", "domainList" : [ "real-estate", "property-management", "mall-operations", "tenant-relations", "contractor-relations", "lease-documentation", "personal-property-tax", "ofac-regulations" ], "domainSpecificKnowledge" : [ "Real estate", "Property management", "Mall operations", "Tenant relations", "Contractor relations", "Lease documentation", "Personal property tax", "OFAC regulations" ], "toolProficiency" : [ "MS Office", "Outlook", "Word", "Excel", "Yardi", "MRI" ], "communicationSkills" : "Verbal communication; Written communication", "documentationSkills" : "Record keeping; Insurance documentation; Lease documentation; Asset register; Vendor documentation", "problemSolvingSkills" : "Dealing with frequent change; Dealing with delays; Dealing with unexpected events", "specialRequirements" : "Work varying schedules, Work public holidays, 100% in-office work", "qualificationsBasic" : "High school diploma required, 2–3 Years of Customer Service experience required, Proficiency in MS Office programs, Basic office support skills, Basic math skills, Ability to maintain confidentiality, Attendance/Punctuality", "qualificationsPreferred" : "Associate degree preferred, Equivalent work experience, Yardi/MRI experience preferred", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "The Administrative Assistant keeps official records and executes in accordance with established standard operation procedures in conjunction with other management and staff. Provides administrative support to the General Manager and department managers. PRINCIPAL JOB ACTIVITIES: General office administration including but not limited to; ordering office supplies, receiving and distributing mail, overseeing shipping and postage for the office, and maintaining office equipment while upholding a safe and clean office environment, greeting and directing visitors, and answering phone calls and referring inquiries to correct office personnel. Maintain tenant contact information. Manage and maintain insurance documentation for mall tenants and contractors performing work on property in compliance with the requirements outlined in the lease or corporate policy. Coordinate before/after hour tenant or contractor requests. Accept and document all rent payments received in management office and send to lockbox. Collect and maintain customer traffic numbers for the center, including monthly reporting, if applicable. Organize lease files and documentation for the property in accordance with policy and procedure. Maintain controlled access by issuing visitor badges and verifying insurance requirements are met. Keep Emergency Communication System for tenants and staff up to date. Respond promptly to customer needs and to requests for service and assistance. Review monthly rent roll, issue manual bills for charge backs and coordinate posting with Accounting Department. Collect and input tenant sales into Yardi/MRI. Generate and submit New Vendor request forms and W9s. Accounts Payable; review, code and submit invoices for payment. Submit Open/Close notices for store openings or closures. Accounts Receivable; follow up with local/regional tenants on past due balances. Prepare correspondence as directed, tenant notices, late letters, etc. Maintain asset register to complete personal property tax requirements. Maintain Office of Foreign Assets Control (OFAC) search files, if applicable. Monitor utility invoices and respond to Energy Management Consultant (Engie) for exception billings. Participate in annual property strategic and initiative goal setting meetings. Other duties as assigned. The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. REQUIREMENTS: High school diploma required. Associate degree preferred, or equivalent work experience. Minimum of 2–3 Years of Customer Service experience required. Yardi/MRI experience preferred. Must be able and willing to work varying schedules, which may include public holidays. Comfortable working in a fast paced, highly dynamic work environment. Excellent interpersonal, organizational, time management, verbal, and written communication skills. Ability to work and learn independently and in a team situation; self-motivated, proactive individual with a positive attitude. Manages competing demands; able to deal with frequent change, delays, or unexpected events. Strong attention to detail and ability to follow through. Proficiency in MS Office programs (Outlook, Word, Excel etc.), basic office support skills (telephone, filing, data entry) and basic math skills. Patience and listening skills to respond appropriately and interact positively with upset customers. Interpersonal skills to create a pleasant experience for all customers, such as being personable and attentive. Must be able to maintain the highest level of confidentiality; keep internal information and records confidential. Attendance/Punctuality - consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position. Pay Range $26.44—$28.85 USD Centennial is a retail real estate owner and operator with a national portfolio of shopping, dining, entertainment and mixed-use destinations as well as a full-service property management platform serving third-party owners. With over 300 employees nationwide, the firm now operates 20 million square feet of mixed-use destinations in 16 states. Since 1997, Centennial has played a pivotal role in shaping the evolution of American retail by creating a superior multi-faceted shopping experience with properties that serve not only as a place of commerce, but as a place of community. #centennial #createdbycentennial Centennial does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Centennial to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Centennial will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies. All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.", "summaryDescription" : "Administrative Assistant at Centennial Real Estate Company LLC. Skills: Office administration, Customer service, Record keeping. Keep official records. Execute in accordance with standard procedures", "postedDate" : "2026-06-14T20:04:25.203", "createdAt" : "2026-06-14T20:04:25.203", "lastUpdated" : "2026-06-16T04:56:19.872", "ingestTimestamp" : "2026-06-14T20:04:25.203", "mongoId" : "6a2c6c3e74d8ee00a0917b4b", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 54979, "salaryAnnualMax" : 60000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Basic math skills", "Data entry", "Filing", "Telephone operation", "Interpersonal skills", "Organizational skills", "Time management skills", "Verbal communication skills", "Written communication skills", "Independent work ability", "Teamwork ability", "Manages competing", "Dealing with delays", "Patience", "Listening skills", "Personable", "Attentive", "Confidentiality", "Office administration", "Customer service", "Record keeping", "Insurance documentation management", "Rent payment processing", "Sales data input", "Vendor request processing", "Invoice processing", "Accounts review", "Asset register maintenance", "Utility invoice monitoring", "Strategic goal setting", "Real estate", "Property management", "Mall operations", "Tenant relations", "Contractor relations", "Lease documentation", "Personal property tax", "OFAC regulations", "MS Office", "Outlook", "Word", "Excel", "Yardi", "MRI" ], "skillCount" : 44, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.8888889, "_score" : 741.2857, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Real Estate", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c968b74d8ee00a098fe32", "title" : "Administrative Assistant", "company" : "Monster Energy", "salary" : { "min" : 21.0, "max" : 25.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Florida, United States", "locations" : [ "Florida", "United States" ], "timestamp" : "2026-06-16T02:45:03.710", "fingerprint" : "6324537f4f338789ab26ec4bf6f919bb76f5756334bcd43f599f092e2b1254d8", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/monsterenergy/jobs/4244467009", "externalId" : "4244467009", "industryFunction" : { }, "structuredLocations" : [ { "state" : "Florida", "country" : "United States", "continent" : "na", "workMode" : "onsite" } ], "locationText" : "Florida, United States", "minimumEducation" : "Bachelor's", "experienceMinYears" : 1, "experienceMaxYears" : 3, "rawDescription" : "A Day in the Life: In the position of Administrative Assistant, you will serve as a primary coordinator for department communications and logistics. Responsible for ensuring timely, clear, and consistent communication. Represent the team both internally and externally, interfacing with staff at all levels with the highest level of professionalism and in a manner that reflects positively on the organization. The Impact You'll Make: Provide administrative support for the department. Activities include a variety of duties such as answer and direct phone calls, calendar maintenance/scheduling, departmental reporting, presentation review and/or preparation, meeting coordination, catering, maintain office supplies, incoming/outgoing mail, etc. Liaise with executive and senior administrative assistants to handle requests and queries from senior managers. Anticipate the needs of others in order to ensure their seamless and positive experience Providing real-time scheduling support by booking appointments and preventing conflicts. Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations. Attend to sensitive matters with a high level of confidentiality and discretion while fostering positive relations with internal customers and co-workers. Submit and reconcile expense reports Who You Are: Bachelor's Degree in the field of Business Administration, Communication, or related field of study preferred, but not required. 1-3 years of experience in an administrative assistant position 1-3 years of experience in office management systems and procedures Computer Skills Desired: Proficient with Microsoft Office. Working knowledge of CONCUR preferred Monster Energy provides competitive total compensation. The estimated hourly pay range for this position is listed below. Actual compensation may vary based on skills, qualifications, experience, and work location. Pay Range $21—$25 USD For United States applicants: Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor. Read our privacy policy here: Privacy Policy", "summaryDescription" : "Administrative Assistant at Monster Energy", "postedDate" : "2026-06-14T20:06:30.713", "createdAt" : "2026-06-14T20:06:30.713", "lastUpdated" : "2026-06-16T02:45:03.710", "ingestTimestamp" : "2026-06-14T20:06:30.713", "mongoId" : "6a2c968b74d8ee00a098fe32", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 43680, "salaryAnnualMax" : 52000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Junior", "dataQualityScore" : 0.6666667, "_score" : 732.924, "daysOld" : 1, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Food & Beverage", "llmIndustryConfidence" : 0.95 }, { "id" : "6a15e49f58b93c861e7c8ad9", "title" : "Administrative Assistant", "company" : "North Wind Dynamics, LLC", "salary" : { "min" : 38000.0, "max" : 52000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Entry-level Administrative Assistant in Paducah, United States, adjusted for the government industry." }, "location" : "PADUCAH, KY", "locations" : [ "PADUCAH", "KY" ], "timestamp" : "2026-06-16T02:37:29.306", "fingerprint" : "2bad7f5d432de101d5d442a57b30b173b6c8ff59eeed74b3b58686a174219936", "source" : "breezyhr", "language" : "en", "applyUrl" : "https://north-wind-group.breezy.hr/p/6d8cebee91a0-administrative-assistant-i-04134-nwd", "externalId" : "6d8cebee91a0", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Paducah", "state" : "Kentucky", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "37.0833893,-88.6000478" } ], "locationText" : "Paducah, Kentucky, United States", "employmentType" : "FULL_TIME", "specialRequirements" : "Ability to Obtain Government Clearance", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Location: Paducah, KentuckyTitle: Administrative Assistant ISchedule (FT/PT): Regular Full TimeTravel Required: NoGovernment Clearance: Ability to Obtain North Wind Dynamics, LLC is an Alaska Native-owned Small Disadvantaged Business, specializing in infrastructure support services and facilities", "summaryDescription" : "Administrative Assistant at North Wind Dynamics, LLC", "createdAt" : "2026-06-14T20:28:25.618", "lastUpdated" : "2026-06-16T02:37:29.306", "ingestTimestamp" : "2026-06-14T20:28:25.618", "mongoId" : "6a15e49f58b93c861e7c8ad9", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 38000, "salaryAnnualMax" : 52000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.6666667, "_score" : 731.5187, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Government", "llmIndustryConfidence" : 0.85 }, { "id" : "6a0d821658b93c861e96180a", "title" : "Administrative Specialist II", "company" : "SMU", "industry" : "Education", "salary" : { "min" : 52000.0, "max" : 78000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline data for Administrative Specialist II in Dallas, adjusted for mid-seniority in the Education industry." }, "location" : "TX-Dallas", "locations" : [ "TX-Dallas" ], "timestamp" : "2026-06-15T23:04:09.316", "fingerprint" : "fb85d5405aa73482ea34035dcab3e4e53014faaf474bb40b1e4c8a0bcafaa15e", "source" : "taleo", "language" : "en", "applyUrl" : "https://smu.taleo.net/careersection/ex/jobdetail.ftl?job=77034", "externalId" : "77034", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Dallas", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "32.7762719,-96.7968559" } ], "locationText" : "Dallas, Texas, United States", "technicalSkills" : "MS Suite, Word, Excel, Outlook", "professionalSkills" : [ "Interpersonal communication", "Verbal communication", "Written communication", "Customer service", "Problem-solving", "Organizational skills", "Planning skills", "Time management skills" ], "hardSkillsList" : [ "Data analysis", "Budget management", "Financial reporting" ], "hardSkills" : [ { "name" : "Data analysis", "level" : "intermediate" }, { "name" : "Budget management", "level" : "intermediate" }, { "name" : "Financial reporting", "level" : "intermediate" } ], "majorSkills" : "Administrative support, Operations management, Stakeholder relations", "majorSkillsList" : [ "Administrative support", "Operations management", "Stakeholder relations" ], "coreResponsibilities" : "Manage day to day operations, Support research goals, Ensure compliance, Serve as primary contact, Support professional development, Support program development, Support marketing activities, Support events and workshops, Support academic relations, Support corporate relations, Provide administrative support, Serve as liaison, Oversee academic support, Oversee research support, Oversee administration support, Make travel arrangements, Schedule faculty meetings, Schedule subcommittee meetings, Oversee board meetings, Develop best practices, Oversee continuous quality improvement, Develop policies, Modify policies, Develop procedures, Modify procedures, Develop processes, Modify processes, Draft letters, Prepare letters, Draft monthly reports, Prepare monthly reports, Draft responses, Prepare responses, Assist with RA contracts, Assist with postdoc contracts, Assist with RA reporting, Assist with postdoc reporting, Assist with visa issues, Oversee financial processes, Oversee budgets, Create budget, Manage budget, Work with Provost Financial Officer, Prepare financial forms, Oversee financial aspects of conferences, Purchase supplies, Requisition supplies, Enter expense reports, Monitor budget, Enter procurement card reports, Support Institute activities, Create marketing materials, Create newsletters, Create social media content, Create website content, Design marketing materials, Edit marketing materials, Update marketing materials, Coordinate conferences, Coordinate guest travel, Coordinate accommodations, Coordinate catering, Coordinate external communications, Coordinate publications, Develop programs, Execute programs", "teamCollaboration" : "Cross-functional teams; University constituencies", "domainKnowledge" : "Data Science; Research Computing", "domainList" : [ "data-science", "research-computing" ], "domainSpecificKnowledge" : [ "Data Science", "Research Computing" ], "toolProficiency" : [ "MS Word", "MS Excel", "MS Outlook" ], "communicationSkills" : "Verbal communication; Written communication", "documentationSkills" : "Draft letters; Prepare reports", "continuousLearning" : "Professional development opportunities; Personal development opportunities; Tuition benefits", "problemSolvingSkills" : "Identify problems; Analyze problems; Devise solutions", "specialRequirements" : "On-campus, In-person position, Sit for long periods", "qualificationsBasic" : "Bachelor's degree, 2 years administrative support experience", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Salary Range: Salary commensurate with experience and qualifications About SMU SMU’s more than 12,000 diverse, high-achieving students come from all 50 states and over 80 countries to take advantage of the University’s small classes, meaningful research opportunities, leadership development, community service, international study and innovative programs. SMU serves approximately 7,000 undergraduates and 5,000 graduate students through eight degree-granting schools: Dedman College of Humanities and Sciences , Cox School of Business , Lyle School of Engineering , Meadows School of the Arts , Simmons School of Education and Human Development , Dedman School of Law , Perkins School of Theology and Moody School of Graduate and Advanced Studies . SMU is data driven, and its powerful supercomputing ecosystem – paired with entrepreneurial drive – creates an unrivaled environment for the University to deliver research excellence. Now in its second century of achievement, SMU is recognized for the ways it supports students, faculty and alumni as they become ethical, enterprising leaders in their professions and communities. SMU’s relationship with Dallas – the dynamic center of one of the nation’s fastest-growing regions – offers unique learning, research, social and career opportunities that provide a launch pad for global impact. SMU is nonsectarian in its teaching and committed to academic freedom and open inquiry. About the Department: SMU's O’Donnell Data Science and Research Computing Institute was launched in Fall 2020. The Institute aims to develop research connections between SMU's faculty affiliates and corporations, federal/state/local governmental agencies, and nonprofit organizations. The Institute strives to provide these partners with access to graduate and undergraduate students in our data science programs for project participation, internships, and potential full-time employment. We also serve as a gateway to SMU's high performance computing environment and data science training tutorials and workshops. About the Position: This role is an on-campus, in-person position. The position manages day to day operations of the O'Donnell Data Science and Research Computing Institute (ODSRCI) and supports the research goals of ODSRCI by ensuring compliance and serving as the primary contact for the Institute. The position also supports the goals and objectives of the ODSRCI in the areas of professional and program development, marketing, events and workshops, and academic and corporate relations. Essential Functions: Provide administrative support to Institute staff. Serve as primary point of contact for all inquiries. Serve as liaison of ODSRCI to SMU, faculty, staff, students, and the public. Oversee and coordinate support for the Institute in academic, research, and administration, including making travel arrangement for Inst. staff. Schedule faculty meetings, subcommittee mtgs, oversee board mtgs. Develop standard best practices, oversee continuous quality improvement and develop/modify policies procedures and processes. Draft and prepare letters, monthly reports, and responses on behalf ODSRCI. Assist with Graduate RA/postdoc contracts, reporting, visa issues. Oversee financial processes and budgets. Create and manage budget and works with the Provost Financial Officer. Prepare financial forms. Oversee financial aspects of conferences. Purchasing/requisitioning supplies. Entering expense reports, budget monitoring and entering procurement card reports. Support the activities of the ODSRCI. Create marketing materials, newsletters, social media and website content, design, edits, and updates. Coordination of conferences, guest travel, accommodations, catering, as well as external communications and publications associated with related activities. Develop and execute programs. Education and Experience: A Bachelor's degree with two years of work experience providing administrative support is required. Knowledge, Skills and Abilities: Candidate must demonstrate strong interpersonal and verbal communication skills, with the ability to communicate broadly across the University and develop and maintain effective relationships with a wide range of constituencies. Must also demonstrate strong written communication skills. A strong customer service orientation is essential. Candidate must possess strong problem-solving skills with the ability to identify and analyze problems, as well as devise solutions. Must also have strong organizational, planning and time management skills with the ability to manage concurrent projects and multiple task. A strong focus on attention to detail and the ability to work independently, as well as part of a team are essential. Candidates must have a strong working knowledge of MS Suite (Word, Excel, and Outlook). Reliable attendance and punctuality are required. Physical and Environmental Demands: Sit for long periods of time Deadline to Apply: June 8, 2026 Priority consideration may be given to submissions received by May 25, 2026. EEO Statement: SMU will not discriminate in any program or activity on the basis of race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity and expression. The Executive Director for Access and Equity/Title IX Coordinator is designated to handle inquiries regarding nondiscrimination policies and may be reached at the Perkins Administration Building, Room 204, 6425 Boaz Lane, Dallas, TX 75205, 214-768-3601, accessequity@smu.edu . Benefits: SMU offers staff a broad, competitive array of health and related benefit s. In addition to traditional benefits such as health, dental, and vision plans, SMU offers a wide range of wellness programs to help attract, support, and retain our employees whose work continues to make SMU an outstanding education and research institution. SMU is committed to providing an array of retirement programs that benefit and protect you and your family throughout your working years at SMU and, if you meet SMU's retirement eligibility criteria, during your retirement years after you leave SMU. The value of learning at SMU isn't just about preparing our students for the future. Employees have access to a wide variety of professional and personal development opportunities , including tuition benefits . USA-TX-Dallas", "summaryDescription" : "Administrative Specialist II at SMU. Skills: Administrative support, Operations management, Stakeholder relations. Manage day to day operations. Support research goals", "createdAt" : "2026-06-14T21:57:25.860", "lastUpdated" : "2026-06-15T23:04:09.316", "ingestTimestamp" : "2026-06-14T21:57:25.860", "mongoId" : "6a0d821658b93c861e96180a", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 52000, "salaryAnnualMax" : 78000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Data analysis", "Budget management", "Financial reporting", "Administrative support", "Operations management", "Stakeholder relations", "Interpersonal communication", "Verbal communication", "Written communication", "Customer service", "Problem-solving", "Organizational skills", "Planning skills", "Time management skills", "Data Science", "Research Computing", "MS Word", "MS Excel", "MS Outlook" ], "skillCount" : 19, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.6666667, "_score" : 722.8619, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Education", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c79bb74d8ee00a0942af5", "title" : "Administrative Assistant", "company" : "Holder Construction", "industry" : "Real Estate", "salary" : { "min" : 47000.0, "max" : 65000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Administrative Assistant in Fort Wayne, IN, adjusted for mid-seniority and the construction industry." }, "location" : "Fort Wayne, IN", "locations" : [ "Fort Wayne", "IN" ], "timestamp" : "2026-06-15T09:45:38.796", "fingerprint" : "e39f4e09ad2b44288b127a4db19059a36730f3c9c7893490f215244f7a184527", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/holderconstruction/jobs/4266169009", "externalId" : "4266169009", "industryFunction" : { }, "structuredLocations" : [ { "workMode" : "onsite" } ], "locationText" : "", "employmentType" : "FULL_TIME", "technicalSkills" : "Microsoft Office Suite, Word, Excel, Outlook", "professionalSkills" : [ "Cost coding", "Record-keeping", "Expense categorization" ], "hardSkillsList" : [ "Accounts payable processing", "Invoice management", "Financial record maintenance" ], "hardSkills" : [ { "name" : "Accounts payable processing", "level" : "intermediate" }, { "name" : "Invoice management", "level" : "intermediate" }, { "name" : "Financial record maintenance", "level" : "intermediate" } ], "majorSkills" : "Accounts payable, Cost coding, Administrative support", "majorSkillsList" : [ "Accounts payable", "Cost coding", "Administrative support" ], "coreResponsibilities" : "Process vendor invoices, Manage vendor invoices, Ensure timely payments, Ensure accurate record-keeping, Code project costs, Track project costs, Record expenses, Categorize expenses, Liaise with vendors, Liaise with internal teams, Resolve invoicing queries, Resolve cost-related queries, Maintain financial records, Organize financial records, Provide administrative support", "teamCollaboration" : "Internal teams", "domainKnowledge" : "Construction industry", "domainList" : [ "construction-industry" ], "domainSpecificKnowledge" : [ "Construction industry" ], "toolProficiency" : [ "Microsoft Word", "Microsoft Excel", "Microsoft Outlook" ], "communicationSkills" : "Invoicing queries; Cost-related queries", "documentationSkills" : "Financial records documentation", "problemSolvingSkills" : "Resolve queries", "specialRequirements" : "Substance abuse testing, Background screening", "qualificationsBasic" : "Proven experience in administrative roles, Experience with accounts payable, Experience with cost coding, Organizational skills, Attention to detail, Proficiency in Microsoft Office Suite, Excellent communication skills, Excellent interpersonal skills, Ability to work independently, Ability to work as part of a team", "qualificationsPreferred" : "Familiarity with accounting software", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "ABOUT US Holder Construction is a nationally recognized leader in the construction industry, consistently ranked among the top firms on ENR’s Top 400 Contractors list. We are a performance-driven company that believes in rewarding excellence and investing in our people. Our structured career development program empowers associates to grow quickly into expanded roles and responsibilities based on merit. With operations throughout the United States, we offer a highly competitive compensation and benefits package, including: Annual bonus program Paid time off Health, dental, vision, and life insurance 401(k)-retirement plan Night and swing shift differential pay for select roles We are looking for an Administrative Assistant to join our Operations team in Fort Wayne, IN. This is a full-time, in-person position. Key Responsibilities Accounts Payable: Process and manage vendor invoices, ensuring timely payments and accurate record-keeping. Cost Coding: Accurately code and track project costs, ensuring all expenses are recorded and categorized correctly. Communication: Liaise with vendors and internal teams to resolve any invoicing or cost-related queries. Documentation: Maintain and organize financial records and documentation. Support: Provide administrative support to other departments as needed. Qualifications Required: Proven experience in administrative roles, preferably with a focus on accounts payable and cost coding. Strong organizational skills and attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Excellent communication and interpersonal skills. Ability to work independently and as part of a team. Preferred: Familiarity with accounting software. Holder is committed to Equal Opportunity Employment (EOE). Substance abuse testing and a background screening is a condition of employment and Holder Construction does not sponsor applicants for immigration status or benefits.", "summaryDescription" : "Administrative Assistant at Holder Construction. Skills: Accounts payable, Cost coding, Administrative support. Process vendor invoices. Manage vendor invoices", "postedDate" : "2026-06-14T08:46:27.414", "createdAt" : "2026-06-14T08:46:27.414", "lastUpdated" : "2026-06-15T09:45:38.796", "ingestTimestamp" : "2026-06-14T08:46:27.414", "mongoId" : "6a2c79bb74d8ee00a0942af5", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 47000, "salaryAnnualMax" : 65000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Accounts payable processing", "Invoice management", "Financial record maintenance", "Accounts payable", "Cost coding", "Administrative support", "Record-keeping", "Expense categorization", "Construction industry", "Microsoft Word", "Microsoft Excel", "Microsoft Outlook" ], "skillCount" : 12, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.8888889, "_score" : 717.7807, "daysOld" : 1, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Construction", "llmIndustryConfidence" : 0.95 }, { "id" : "6a3060c3f292fd229cf9379c", "title" : "LIHTC Assistant Community Manager", "company" : "Cirrus Asset Management", "industry" : "Real Estate", "salary" : { "min" : 20.0, "max" : 23.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Hacienda Heights, CA, United States", "locations" : [ "Hacienda Heights", "CA", "United States" ], "timestamp" : "2026-06-16T09:09:50.974", "fingerprint" : "3c73c8e330dfb7486e4c40f78eaf97182e147de4e169f602970bc25a809b2e49", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/CirrusAssetManagement/744000132253066-lihtc-assistant-community-manager-59293-", "externalId" : "744000132253066", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Hacienda Heights", "state" : "California", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "34.0004225,-117.9752615" } ], "locationText" : "Hacienda Heights, California, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 2, "experienceMaxYears" : 5, "experienceLevel" : "mid", "technicalSkills" : "Microsoft Office Suite, Google Workspace, Property management software", "professionalSkills" : [ "Customer service", "Administrative support", "Record keeping", "Tenant relations" ], "hardSkillsList" : [ "Data entry", "Scheduling", "Lease administration" ], "hardSkills" : [ { "name" : "Data entry", "level" : "intermediate" }, { "name" : "Scheduling", "level" : "intermediate" }, { "name" : "Lease administration", "level" : "intermediate" } ], "majorSkills" : "Customer service, Administrative support, Tenant relations", "majorSkillsList" : [ "Customer service", "Administrative support", "Tenant relations" ], "coreResponsibilities" : "Greet and assist residents and prospective residents, Answer phone calls and respond to inquiries, Schedule appointments and tours, Process applications and leases, Maintain resident records, Assist with resident relations, Handle resident complaints, Perform administrative tasks", "teamCollaboration" : "Property management team", "domainKnowledge" : "Property management; Fair housing laws", "domainList" : [ "property-management", "fair-housing-laws" ], "domainSpecificKnowledge" : [ "Property management", "Fair housing laws" ], "toolProficiency" : [ "Microsoft Office Suite", "Google Workspace" ], "communicationSkills" : "Verbal communication; Written communication", "continuousLearning" : "Training on property management software", "problemSolvingSkills" : "Troubleshooting resident issues", "outcomesObjectives" : "Maintain high resident satisfaction; Ensure efficient property operations", "qualificationsBasic" : "High school diploma or GED, 1 year of experience in customer service, 1 year of experience in administrative support", "qualificationsPreferred" : "Associate's degree or higher, Experience in property management software, Knowledge of fair housing laws", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "At Cirrus Asset Management, we are dedicated to providing exceptional property management services to property owners and residents alike. With our expertise and passion for real estate, we strive to create a seamless and rewarding experience for all parties involved. Our company culture is defined by its unwavering commitment to integrity, empowerment, respect, teamwork, innovation, and exceptional customer service. These values shape our everyday actions and guide us in achieving our mission and serving our clients effectively. What's in it for you? * Paid Holiday, Sick, and Vacation Time * Health Insurance * Life Insurance * Dental Insurance * Vision Insurance * 401k Plan * Healthcare Spending or Reimbursement Accounts such as HSAs, FSAs, HRPs, and HRAs * Assists in managing all aspects of a building’s occupancy and maintenance. * Build relationships with tenants, vendors, and team members, ensuring satisfaction and success. * Collaborates with property management team to produce advertising materials to attract new tenants * Meets with prospective tenants to show properties, conduct interviews, receive rental applications and explain terms of occupancy. * Places advertising that has been approved by the Manager, online or in print, when directed by supervisor. * Processes applications and conducts credit checks. * Approves invoices for payments. * Communicates professionally with tenants regarding property-related issues. * Collects, processes, and maintains records of rent payments and rental activity * Complies with anti-discrimination laws with regard to housing, renting and advertising. * Responsible for income recertification, leasing and re-leasing property * Assist with income recertification, leasing and re-leasing property * Prepares monthly calendars and newsletters for distribution to the residents. * Produces and distributes appropriate notices for non-payment of rent timely and within regulations. * Conducts weekly inspection of the property and prepares a summary report of the property activity, conditions observed and traffic. * Conducts apartment inspections upon move out to complete the statement of deposit within the state set timelines. ## Qualifications * Strong understanding of LIHTC regulations, income limits, and compliance rules. - Required * Minimum of two years of property management experience - Required * Knowledge of Property Management software: Yardi - Preferred * Knowledge of affordable housing/government programs * Must have excellent computer skills as well as proficiency in the following software programs: Microsoft Word, Excel, and Outlook * Excellent communication and interpersonal skills * Detail oriented and highly organized * Strong customer service skills * Skilled in time management and the ability to prioritize tasks * Excellent critical thinking and problem-solving skills ## Additional Information (Hacienda Senior Apartments) (153) ($20 - $23 an hour dependent on experience) (Monday to Friday 8am - 5pm) The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. We are an equal opportunity employer and all applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. We will consider for employment qualified applicants with criminal histories. All your information will be kept confidential according to EEO guidelines.", "summaryDescription" : "LIHTC Assistant Community Manager at Cirrus Asset Management. Skills: Customer service, Administrative support, Tenant relations. Greet and assist residents and prospective residents. Answer phone calls and respond to inquiries", "postedDate" : "2026-06-15T17:49:14.000", "createdAt" : "2026-06-15T23:54:17.741", "lastUpdated" : "2026-06-16T09:09:50.974", "ingestTimestamp" : "2026-06-15T23:54:17.741", "mongoId" : "6a3060c3f292fd229cf9379c", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 41600, "salaryAnnualMax" : 47840, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Data entry", "Scheduling", "Lease administration", "Customer service", "Administrative support", "Tenant relations", "Record keeping", "Property management", "Fair housing laws", "Microsoft Office Suite", "Google Workspace" ], "skillCount" : 11, "jobCategory" : "sales", "jobSubcategory" : "revenue", "seniorityLevel" : "Mid", "dataQualityScore" : 1.0, "_score" : 717.40625, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Real Estate", "llmIndustryConfidence" : 0.95 }, { "id" : "6a1a678658b93c861e83bc06", "title" : "Administrative Assistant", "company" : "Genesis", "industry" : "Technology", "salary" : { "min" : 240000.0, "max" : 360000.0, "currency" : "UAH", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an entry-level Administrative Assistant in Kyiv, Ukraine, adjusted for the technology industry." }, "location" : "Київ, UA", "locations" : [ "Київ", "UA" ], "timestamp" : "2026-06-16T06:05:50.711", "fingerprint" : "8564469b67dc2c10874a3a46525ea958f5d5666da85577d5596f664de0017e06", "source" : "breezyhr", "language" : "uk", "applyUrl" : "https://gen-tech.breezy.hr/p/81a4163deb11-administrative-assistant", "externalId" : "81a4163deb11", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Київ", "country" : "Ukraine", "continent" : "eu", "source" : "llm", "workMode" : "onsite", "geo" : "50.4500336,30.5241361" } ], "locationText" : "Київ, Ukraine", "rawDescription" : "Administrative Assistant Genesis — це українська кофаундингова ІТ-компанія та один з найбільших паблішерів неігрових застосунків. Разом з найкращими підприємцями Центральної та Східної Європи ми створюємо та розвиваємо глобальні технологічні бізнеси. Основні наші ринки — це США, Європа й Африка. Я", "summaryDescription" : "Administrative Assistant at Genesis", "createdAt" : "2026-06-14T19:33:59.281", "lastUpdated" : "2026-06-16T06:05:50.711", "ingestTimestamp" : "2026-06-14T19:33:59.281", "mongoId" : "6a1a678658b93c861e83bc06", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "200k+", "hasSalary" : false, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.5555556, "_score" : 717.1834, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.85 }, { "id" : "6a2203e374d8ee00a0d618d4", "title" : "Administrative Assistant", "industry" : "Education", "salary" : { "min" : 48000.0, "max" : 65000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "The estimation is based on the US market baseline for an Administrative Assistant in Richmond, adjusted for mid-seniority and the education industry." }, "location" : "TEXAS-RICHMOND-DAVID CROCKETT MIDDLE SCHOOL", "locations" : [ "TEXAS-RICHMOND-DAVID CROCKETT MIDDLE SCHOOL", "
DAVID CROCKETT MIDDLE SCHOOL (53)
19001 BEECHNUT
RICHMOND, 77407

" ], "timestamp" : "2026-06-16T02:42:34.944", "fingerprint" : "373e28c28e47a2f46c851c174f9263da1ba49865ce0ffb98e3c7bfe676581561", "source" : "taleo", "language" : "en", "applyUrl" : "https://aa210.taleo.net/careersection/ex/jobdetail.ftl?job=192841", "externalId" : "192841", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Richmond", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "29.5821811,-95.7607832" } ], "locationText" : "Richmond, Texas, United States", "minimumEducation" : "High School", "experienceMinYears" : 3, "coreResponsibilities" : "Plan clerical support activities, Initiate clerical support activities, Assign clerical support activities, Carry out clerical support activities, Relieve supervisors of routine administrative tasks, Ensure smooth day-to-day operation, Review outgoing correspondence, Maintain supervisor's calendar, Coordinate meetings and conferences, Schedule meetings and conferences, Notify meeting attendees, Screen supervisor's telephone calls, Screen supervisor's mail, Respond to telephone calls, Respond to mail, Forward calls to supervisor, Forward mail to supervisor, Process discipline referrals, Maintain discipline referrals, Maintain records in files, Maintain records in computer system, Maintain detention logs, Notify parents of detention, Prepare ISS assignments, Process homework for absences, Supervise office workers, Prepare supplemental payroll, Serve as substitute for ISS monitor, Process documents, Process work order requests, Provide clerical support for campus police, Provide clerical support for Extended Day Program, Assist principal with supervising substitute teachers, Assist principal with textbooks, Assist principal with keys, Assist principal with school calendar, Assist principal with master scheduling, Assist principal with routine correspondence, Assist principal with newsletters, Compile data, Organize filing system, Maintain filing system, Prepare in-service materials", "domainKnowledge" : "Student discipline; Student records; Payroll processing; Substitute teachers; School calendar; Master scheduling", "domainList" : [ "student-discipline", "student-records", "payroll-processing", "substitute-teachers", "school-calendar", "master-scheduling" ], "domainSpecificKnowledge" : [ "Student discipline", "Student records", "Payroll processing", "Substitute teachers", "School calendar", "Master scheduling" ], "continuousLearning" : "Professional development attendance", "specialRequirements" : "Lifting less than 40 pounds, Occasional walking, Occasional standing, Occasional sitting, Occasional bending, Occasional stooping, Occasional kneeling, Occasional crouching, Occasional crawling, Work prolonged hours, Work irregular hours, Maintain emotional control, Attendance at conferences", "qualificationsBasic" : "3 years clerical/secretarial experience, High School diploma or GED", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Job Overview The Administrative Assistant I will provide clerical support and serve as secretary to one or more assigned administrators. Relieve supervisor/s of routine administrative tasks. Position Description Essential Duties and Responsibilities Plan, initiate, assign to other or carry to completion clerical, secretarial, and administrative support activities Relieve supervisors of routine administrative tasks and ensure smooth and efficient day-to-day operation of the department, section or branch to which assigned Review all outgoing correspondence for format, spelling, punctuation and grammar before submitting for supervisor’s signature Maintain supervisor’s calendar, coordinate meetings and conferences, scheduling time and place and notifying attendees Screen supervisor’s telephone calls and mail, personally responding to those that can be handled at the secretarial level and forwarding the remaining calls/ mail to supervisor with pertinent background material Process and maintain discipline referrals and records in files and computer system Maintain detention logs and notify parents as prescribed by policy Prepare ISS assignments and process homework for long term absences Supervise office workers and prepare supplemental payroll for tutorials May serve as substitute for ISS monitor Process documents and work order requests using school district computer program May provide clerical support for campus police officer and Extended Day Program Assist principal with supervising substitute teachers, textbooks, keys, school calendar, master scheduling, routine correspondence, newsletters Compile data, organize/maintain filing system, prepare in-service materials, etc. Supervisory Responsibilities None Qualification Requirements To perform this job successfully, an individual must be able to perform each of the above essential duties satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or abilities, required unless otherwise stated as preferred. Reasonable accommodations may be made to enable individuals with disabilities to perform the essentials functions. High School diploma or GED Minimum of 3 years of clerical/secretarial experience Proficient in various computer programs Ability to maintain a high level of confidentiality of all student/family and staff information Physical Requirements/Working Conditions The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in classrooms, offices, work stations and meeting rooms. The position requires occasional walking, standing, sitting, bending, stooping, kneeling, crouching, crawling, and lifting/carrying work related items weighing less than 40 pounds, such as books, papers and presentation materials. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus. Attendance at conferences and professional development is required. Work involves everyday risks and discomforts which require normal safety precautions when operating equipment or performing job duties. May work prolonged or irregular hours and must be able to maintain emotional control under stress. TEXAS-RICHMOND", "summaryDescription" : "Administrative Assistant. Plan clerical support activities. Initiate clerical support activities", "createdAt" : "2026-06-14T21:32:06.131", "lastUpdated" : "2026-06-16T02:42:34.944", "ingestTimestamp" : "2026-06-14T21:32:06.131", "mongoId" : "6a2203e374d8ee00a0d618d4", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 48000, "salaryAnnualMax" : 65000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Student discipline", "Student records", "Payroll processing", "Substitute teachers", "School calendar", "Master scheduling" ], "skillCount" : 6, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.5555556, "_score" : 716.20593, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Education", "llmIndustryConfidence" : 0.98 }, { "id" : "6a3055fff292fd229cf23e16", "title" : "Assistant Community Manager", "company" : "Ironworks on Fox", "salary" : { "min" : 48500.0, "max" : 63500.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Junior Assistant Community Manager in Denver, CO, adjusted for the real estate industry and company size." }, "location" : "Denver, CO", "locations" : [ "Denver, CO", "United States of America" ], "timestamp" : "2026-06-16T13:03:06.162", "fingerprint" : "272cbf8ef3935e5403624125d69e1c2f9ea81c61a81e0291193773dec0f9a3f1", "source" : "workday", "language" : "en", "applyUrl" : "https://liverangewater.wd1.myworkdayjobs.com/RangeWaterRealEstate/job/Denver-CO/Assistant-Community-Manager---Ironworks-on-Fox_R-109115", "externalId" : "R-109115", "industryFunction" : { }, "locationPoint" : "40.23315,-76.13717", "structuredLocations" : [ { "city" : "Denver", "state" : "Colorado", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "39.7392364,-104.9848620" } ], "locationText" : "Denver, Colorado, United States", "employmentType" : "FULL_TIME", "coreResponsibilities" : "Manage social media accounts, Create engaging content, Respond to community inquiries, Monitor online conversations, Organize community events, Analyze community feedback, Report on community metrics", "teamCollaboration" : "Cross-functional teams", "communicationSkills" : "Community engagement; Content creation", "outcomesObjectives" : "Grow online community; Increase engagement", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "**Welcome! Interested in becoming a Ranger? Read more.** At RangeWater, we look for people who show up and work together to achieve success and make positive impacts on the lives we touch and enrich the communities we serve, as people are at the heart of everything we do. As a Ranger, we encourage you to explore possibilities and solutions for your own career success story and apply the same enthusiasm to help RangeWater remain THE leader and powerful force in Multi-Family Real Estate. **_Our Team Members play a pivotal role in the success of the company’s performance, and we look forward to_**** _witnessing your successful journey as a Ranger!_** **Culture:** Companies with a strong culture and a higher purpose perform better in the long run. **Core Values** (words to live by): People-focused, Collaboration, Integrity, Service, Results-driven, Experience-centric, and Innovation. **What’s in for you?** Our leaders care about the well-being of all Rangers and recognize the importance of work-life balance. That’s why we offer competitive paid time off and benefits. **PTO/Benefits:** · Two + Weeks of PTO · Paid Holidays · Medical, dental and vision insurance · 401(k) Enrollment Opportunity · Employer Paid Basic Life and Short-Term Disability · Paid Parental Leave for Birthing and Non-Birthing Parents (after 6 months) · Potential opportunity for savings in rent (property and ownership specific) · Cell Phone Allowance · And more! _**Job Description**_ Job Description **What does this role entail?** The Assistant Community Manager supports and assists the Community Manager in overseeing and managing the financial and operational facets of the community by completing accounting and reporting tasks, preparing monthly close-out and financial reports, processing invoices for payment, collecting rent, fees, and other payments, completing bank deposits, dispositions, and account reconciliations, and using the property management system to record, track, and report on all financial workings of the property. **Essential Roles You Will Play:** * Supports leasing and marketing efforts in person to achieve the property's revenue and occupancy goals by completing the full leasing cycle from beginning to end. * Completes the daily transactions and tasks related to the financial operation of the community. Reviews and submits invoices from vendors, contractors, and service providers for payment by reconciling work performed or products purchased in accordance with the company policies and procedures. * Gather, analyze, and interpret market and economic trends that may impact the property and recommend improvements. Keep informed of changes in technology, industry and standards, leasing and sales tools and processes. * Lease enforcement process – apartment inspections, evictions, collections, notifications, and other processes as outlined in lease agreement and take appropriate action. * Client/Owner Management – conduct property tours and provide updates on property’s performance and meet with client as needed. Contractor and Vendor Management. Promotes resident satisfaction by establishing and maintaining relationships with the residents and co-workers. * Responsible for safety, cleanliness, and general appearance and appeal of property, and reporting any mechanical and electrical equipment malfunctions as well as employee/visitor/resident injuries or accidents. Ensures property maintenance team complies with Company’s standards regarding service requests. * Acts as the on-site supervisor in the absence of the Community Manager by organizing and delegating daily work, coordinating maintenance and make-ready tasks with the maintenance supervisor, and managing the operation of the community in compliance with Company policies, procedures, and business practices. * Stays informed about current market and competitor conditions that may impact the community's occupancy and sales results, develops and implements short- and long-term marketing plans and goals to sustain occupancy, and follows the property's established policies related to concessions, specials, and other programs to boost occupancy. * Other duties as assigned. **Work Hours and Work Environment (may vary by state and location):** **Schedule:** 40 hours in a regular work week. **Typical Site Hours of Operation** **(may vary by site)** · Monday – Friday: 9am – 6pm · Saturday: 10am – 5pm · Sunday: 1pm – 5pm **Essential Requirements** · Must be available to work on weekends when scheduled and must be able to perform the essential job functions unaccompanied. · Works in an office environment but also have frequent exposure to outside elements where temperatures, weather, odors, and/or landscape may be unpleasant and/or hazardous. **Qualifications Summary:** To perform this job successfully, the requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions. **Education and Experience:** Education: High School Diploma or GED Equivalent Experience Preferred: Property Management, Sales, Marketing, and Customer Service background sufficient to manage the day-to-day operation of an apartment community. Advanced Skills: Communication, Presentation, and Delivery Skills with ability to connect to people at all levels. Computer Skills: Proficiency in internet, word processing, spreadsheet, and database management programs for reporting purposes. Strong proficiency in property management software (preferably Entrata Yardi and/or One Site). **Licenses and Certificates Requirements:** Licenses Current Valid Driver's License Certifications None **Physical Requirements:** Weights Requirements: Must be able to push, pull, lift, carry, or maneuver weights up to twenty (20) pounds independently and fifty (50) pounds with assistance. Mobility Requirements: The employee is frequently required to stand, walk, reach with hands and arms, climb, stoop, and squat. Intermittently required to sit and perform keyboard work. Travel Requirements: Routine local travel may be required to run business-related errands including but not limited to meetings and training. Non-local travel may be required for business-related responsibilities. **Additional Information:** RangeWater is a drug-free, harassment free workplace, and an equal opportunity employer. We embrace diversity and are committed to creating an inclusive environment for all employees. Qualified applicants will be considered for employment without regard to race, religion, gender, gender identity, sexual orientation, national origin, age, disability, or veteran status. Rangewater is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.", "summaryDescription" : "Assistant Community Manager at Ironworks on Fox. Manage social media accounts. Create engaging content", "postedDate" : "2026-06-16T03:44:42.692", "createdAt" : "2026-06-16T03:44:42.650", "lastUpdated" : "2026-06-16T13:03:06.162", "ingestTimestamp" : "2026-06-16T03:44:42.650", "mongoId" : "6a3055fff292fd229cf23e16", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "sourceUrl" : "https://liverangewater.wd1.myworkdayjobs.com/RangeWaterRealEstate/job/Denver-CO/Assistant-Community-Manager---Ironworks-on-Fox_R-109115", "salaryAnnualMin" : 48500, "salaryAnnualMax" : 63500, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "sales", "jobSubcategory" : "revenue", "seniorityLevel" : "manager", "dataQualityScore" : 0.7777778, "_score" : 709.79816, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Real Estate", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c79bb74d8ee00a0942af8", "title" : "Administrative Assistant", "company" : "Holder Construction", "industry" : "Real Estate", "salary" : { "min" : 52000.0, "max" : 75000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Administrative Assistant in Ashburn, United States, adjusted for mid-seniority and the construction industry." }, "location" : "Ashburn, VA", "locations" : [ "Ashburn", "VA" ], "timestamp" : "2026-06-15T08:41:55.216", "fingerprint" : "0d20f89cc40b41aa5a7d6851d0b7f8fd7711d0cd3d7af79854109e9680079f27", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/holderconstruction/jobs/4283959009", "externalId" : "4283959009", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Ashburn", "state" : "Virginia", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "39.0297840,-77.4744148" } ], "locationText" : "Ashburn, Virginia, United States", "employmentType" : "FULL_TIME", "communicationSkills" : "Communication skills; Interpersonal skills", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "ABOUT US Holder Construction is a nationally recognized leader in the construction industry, consistently ranked among the top firms on ENR’s Top 400 Contractors list. We are a performance-driven company that believes in rewarding excellence and investing in our people. Our structured career development program empowers associates to grow quickly into expanded roles and responsibilities based on merit. With operations throughout the United States, we offer a highly competitive compensation and benefits package, including: Annual bonus program Paid time off Health, dental, vision, and life insurance 401(k)-retirement plan Night and swing shift differential pay for select roles We are looking for an Administrative Assistant to join our Operations team in Ashburn, VA. This is a full-time, in-person position. Key Responsibilities Accounts Payable: Process and manage vendor invoices, ensuring timely payments and accurate record-keeping. Cost Coding: Accurately code and track project costs, ensuring all expenses are recorded and categorized correctly. Communication: Liaise with vendors and internal teams to resolve any invoicing or cost-related queries. Documentation: Maintain and organize financial records and documentation. Support: Provide administrative support to other departments as needed. Qualifications Required: Proven experience in administrative roles, preferably with a focus on accounts payable and cost coding. Strong organizational skills and attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Excellent communication and interpersonal skills. Ability to work independently and as part of a team. Preferred: Familiarity with accounting software. Holder is committed to Equal Opportunity Employment (EOE). Substance abuse testing and a background screening is a condition of employment and Holder Construction does not sponsor applicants for immigration status or benefits.", "summaryDescription" : "Administrative Assistant at Holder Construction", "postedDate" : "2026-06-14T08:30:17.035", "createdAt" : "2026-06-14T08:30:17.035", "lastUpdated" : "2026-06-15T08:41:55.216", "ingestTimestamp" : "2026-06-14T08:30:17.035", "mongoId" : "6a2c79bb74d8ee00a0942af8", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 52000, "salaryAnnualMax" : 75000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "_score" : 708.80774, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Construction", "llmIndustryConfidence" : 0.95 }, { "id" : "6a305af3f292fd229cf577f4", "title" : "Assistant Community Manager", "company" : "Hawthorne Residential Partners", "salary" : { "min" : 42000.0, "max" : 58000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Junior Assistant Community Manager in Oxford, United States, adjusted for the real estate industry and company size." }, "location" : "Townes at Hatcher Creek - 305 Hummingbird Ln - Oxford, NC - 27565", "locations" : [ "Townes at Hatcher Creek - 305 Hummingbird Ln - Oxford", "NC - 27565" ], "timestamp" : "2026-06-16T10:16:24.147", "fingerprint" : "2a75387f20a1b2de5f939cc74ab8632016c4c565e043b52cb610e63708bc3c45", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/hrpliving/jobs/4286505009", "externalId" : "4286505009", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Oxford", "state" : "North Carolina", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "36.3107004,-78.5908345" } ], "locationText" : "Oxford, North Carolina, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "High School", "rawDescription" : "Assistant Community Manager At Hawthorne Residential Partners, we’re looking for passionate, hardworking, and caring individuals who are ready to make a meaningful impact at our award winning apartment communities each day. As one of the top 50 largest multifamily management companies in the country- proudly rooted in the Southeast—we lead with heart and operate with purpose. Our Live It culture reflects our commitment to service, connection, and exceeding expectations at every turn. If you're looking for a place where your work truly matters, Come Join Us! Assistant Community Manager | Job Overview As an Assistant Community Manager, you play a vital role in supporting the community’s day-to-day success. From leasing and resident relations to financial tasks like rent collection and renewals, you help keep everything running smoothly. Partnering closely with the Community Manager, you’ll lead by example, resolve resident concerns, and ensure both the team and community feel supported and empowered to thrive! Assistant Community Manager| Education, Experience, and License Qualifications Education: High School or GED equivalent Experience: Two years of property management experience is preferred Six months previous assistant community manager experience is preferred Licenses & Certifications: Valid Driver's License A Certified Apartment Leasing Professional Accreditation (CALP) is a plus Assistant Community Manager | Job Functions Leasing & Occupancy Support leasing efforts by conducting tours, responding to leads, and guiding prospects through the leasing process Identify prospect needs, showcase available homes, and invite them to join the community Ensure lease applications, renewals, and related documents are completed accurately and on time Meet occupancy goals through strong leasing performance and resident retention • Create and manage content for the community’s social media platforms, highlighting resident events and promoting engagement Maintain a clean, welcoming environment by ensuring the office, amenities, and common areas are immaculately presented Financial & Administrative Oversee rent collection, check scanning, and payment posting to ensure timely and accurate processing Monitor delinquencies, make weekly follow-up calls, and coordinate eviction procedures as needed Conduct regular ledger reviews to verify billing, payment applications, and account accuracy Assist with financial reporting and documentation for Community Manager and regional leadership Leadership & Team Support Step into a leadership role in the absence of the Community Manager, maintaining continuity and team momentum Support a positive and productive work environment through clear communication and goal-setting Help prioritize daily tasks to ensure smooth operations and exceptional resident service Respond to resident concerns and deescalate issues with professionalism, empathy, and follow-through What Makes Someone SOAR in This Role? Positive Attitude: Enthusiastic, passionate, and driven within their day-to-day operations. Financial Understanding: Ability to interpret financial reports and make informed decisions while considering budget constraints. Conflict Resolution: Resolve residential conflicts and disputes with confidence and professionalism, ensuring that every situation is handled effectively. People Service & Customer-Focused: Daily commitment to providing excellent service by embracing our Live It culture of kindness, community and connection. Problem-solving: The skill to pinpoint crucial challenges and deliver impactful, efficient solutions that drive results. Work Schedule: Office Hours: Our leasing office is open Monday–Friday, 9:00 AM–6:00 PM, and Saturdays, 10:00 AM–4:00 PM. One weekday off is provided each week to maintain a 40-hour schedule. Evening and weekend availability may be required for resident events or based on the unique needs of the community. Hawthorne’s Total Rewards Package | Compensation and Benefits Assistant Community Manager-Specific Benefits: All Assistant Community Managers are eligible for monthly leasing and renewal commissions and quarterly performance bonuses, in addition to their hourly compensation. Professional Benefits: Assistant Community Manager Today – Community Manager Tomorrow! Our Career Path Program is offered to all of our employees. When you start at Hawthorne, we want to see you succeed and grow with us - that is why our Learning and Development team is committed to your career growth. Personal Benefits: Free Dental Insurance Comprehensive and Affordable Plans for Medical and Vision Coverage • Health and Wellness Incentives 401k Retirement Match Program Paid Time Off- including your birthday! Paid Sick Time Off Pet Insurance Plans Paid Maternity, Paternity, and Adoption Leave Options Telehealth – Access to Doctors 24/7/365 Company Paid Life Insurance Retirement Planning Hawthorne is an equal opportunity employer.", "summaryDescription" : "Assistant Community Manager at Hawthorne Residential Partners", "postedDate" : "2026-06-15T23:23:38.829", "createdAt" : "2026-06-15T23:23:38.829", "lastUpdated" : "2026-06-16T10:16:24.147", "ingestTimestamp" : "2026-06-15T23:23:38.829", "mongoId" : "6a305af3f292fd229cf577f4", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 42000, "salaryAnnualMax" : 58000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "sales", "jobSubcategory" : "revenue", "seniorityLevel" : "Junior", "dataQualityScore" : 0.7777778, "_score" : 708.5517, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Real Estate", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c79bb74d8ee00a0942af3", "title" : "Administrative Assistant", "company" : "Holder Construction", "industry" : "Real Estate", "salary" : { "min" : 48000.0, "max" : 65000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Administrative Assistant in Mooresville, NC, adjusted for mid-seniority and the construction industry." }, "location" : "Mooresville, IN", "locations" : [ "Mooresville", "IN" ], "timestamp" : "2026-06-15T09:36:09.015", "fingerprint" : "545cb4f50593accefa6635a5ad9e07b3bb4a1a3cb73cd7213b273fb800403810", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/holderconstruction/jobs/4266172009", "externalId" : "4266172009", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Mooresville", "state" : "Indiana", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "39.6128243,-86.3741600" } ], "locationText" : "Mooresville, Indiana, United States", "employmentType" : "FULL_TIME", "technicalSkills" : "Microsoft Office Suite", "professionalSkills" : [ "Cost coding", "Record-keeping" ], "hardSkillsList" : [ "Accounts payable", "Cost coding" ], "hardSkills" : [ { "name" : "Accounts payable", "level" : "intermediate" }, { "name" : "Cost coding", "level" : "intermediate" } ], "majorSkills" : "Accounts payable, Cost coding, Administrative support", "majorSkillsList" : [ "Accounts payable", "Cost coding", "Administrative support" ], "coreResponsibilities" : "Process vendor invoices, Manage vendor invoices, Ensure timely payments, Ensure accurate record-keeping, Code project costs, Track project costs, Record expenses, Categorize expenses, Liaise with vendors, Liaise with internal teams, Resolve invoicing queries, Resolve cost-related queries, Maintain financial records, Organize financial records, Maintain documentation, Organize documentation, Provide administrative support", "teamCollaboration" : "Internal teams", "domainKnowledge" : "Construction industry", "domainList" : [ "construction-industry" ], "domainSpecificKnowledge" : [ "Construction industry" ], "toolProficiency" : [ "Microsoft Word", "Microsoft Excel", "Microsoft Outlook" ], "communicationSkills" : "Interpersonal skills", "documentationSkills" : "Financial records; Documentation", "specialRequirements" : "Substance abuse testing, Background screening", "qualificationsBasic" : "Proven experience in administrative roles, Experience with accounts payable, Experience with cost coding, Organizational skills, Attention to detail, Proficiency in Microsoft Office Suite, Excellent communication skills, Excellent interpersonal skills, Ability to work independently, Ability to work as part of a team", "qualificationsPreferred" : "Familiarity with accounting software", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "ABOUT US Holder Construction is a nationally recognized leader in the construction industry, consistently ranked among the top firms on ENR’s Top 400 Contractors list. We are a performance-driven company that believes in rewarding excellence and investing in our people. Our structured career development program empowers associates to grow quickly into expanded roles and responsibilities based on merit. With operations throughout the United States, we offer a highly competitive compensation and benefits package, including: Annual bonus program Paid time off Health, dental, vision, and life insurance 401(k)-retirement plan Night and swing shift differential pay for select roles We are looking for an Administrative Assistant to join our Operations team in Indianapolis, IN. This is a full-time, in-person position. Key Responsibilities Accounts Payable: Process and manage vendor invoices, ensuring timely payments and accurate record-keeping. Cost Coding: Accurately code and track project costs, ensuring all expenses are recorded and categorized correctly. Communication: Liaise with vendors and internal teams to resolve any invoicing or cost-related queries. Documentation: Maintain and organize financial records and documentation. Support: Provide administrative support to other departments as needed. Qualifications Required: Proven experience in administrative roles, preferably with a focus on accounts payable and cost coding. Strong organizational skills and attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Excellent communication and interpersonal skills. Ability to work independently and as part of a team. Preferred: Familiarity with accounting software. Holder is committed to Equal Opportunity Employment (EOE). Substance abuse testing and a background screening is a condition of employment and Holder Construction does not sponsor applicants for immigration status or benefits.", "summaryDescription" : "Administrative Assistant at Holder Construction. Skills: Accounts payable, Cost coding, Administrative support. Process vendor invoices. Manage vendor invoices", "postedDate" : "2026-06-14T03:01:42.318", "createdAt" : "2026-06-14T03:01:42.318", "lastUpdated" : "2026-06-15T09:36:09.015", "ingestTimestamp" : "2026-06-14T03:01:42.318", "mongoId" : "6a2c79bb74d8ee00a0942af3", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 48000, "salaryAnnualMax" : 65000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Accounts payable", "Cost coding", "Administrative support", "Record-keeping", "Construction industry", "Microsoft Word", "Microsoft Excel", "Microsoft Outlook" ], "skillCount" : 8, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.8888889, "_score" : 698.53864, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Construction", "llmIndustryConfidence" : 0.95 }, { "id" : "6a30600ef292fd229cf84d96", "title" : "Assistant Community Manager", "company" : "The Scion Group", "salary" : { "min" : 45000.0, "max" : 65000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Junior Assistant Community Manager in Columbia, United States, adjusted for the real estate industry and company size." }, "location" : "Central House Columbia, 3200 South Rock Quarry Road, Columbia, MO 65201", "locations" : [ "Central House Columbia", "3200 South Rock Quarry Road", "Columbia", "MO 65201" ], "timestamp" : "2026-06-16T07:35:43.113", "fingerprint" : "e8fc6f7ba8c3a4b392f4d138cf36651a36d9a7c6b8bceec983d254acd31556d4", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/thesciongroupllc/jobs/8592216002", "externalId" : "8592216002", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Columbia", "state" : "Missouri", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "38.9518830,-92.3337366" } ], "locationText" : "Columbia, Missouri, United States", "rawDescription" : "Want to learn more about The Scion Group? Check out our website. We're hiring immediately! We are interested in every qualified candidate who is eligible to work in the United States. However, we are not able to sponsor visas. Your Opportunity Scion is paving a path in student living and we’re seeking a talented Assistant General Manager (AGM) to join us in executing our vision. This position is a community leader and assists the General Manager with maintaining successful operational and financial performance of an asset. If you are passionate about customer service and have a detailed eye for account management – we want you! You’ll work in a fast-paced, agile, collegiate environment. This role demands a customer-centric mindset, adaptability, attention to detail and excellent prioritization skills. Must be prepared to act as General Manager in their absence. Your Benefits Discretionary annual bonus Paid Time Off Health Insurance Dental Insurance Vision Insurance 401k Matching Paid Maternal Leave Parental Leave Learning reimbursement opportunities Your Responsibilities Staff Development and Leadership Provide leadership and coaching for staff performance and foster a positive and productive team environment. Assist with attracting, hiring, retaining and training exceptional team members. Ensure all onsite staff are trained and compliant with Fair Housing, safety and company policies. Manage the development of and adherence to the property onsite schedule, including after hour on-call shifts. Property Administration Prepare, respond and advise on all community aspects including market, physical condition, policies, procedures and onsite emergencies. Deliver legal and resident notices and files evictions in compliance with current policy and local ordinances. Assist with planning and leading the team in executing successful annual Turnover processes. Manage all resident accounts and utility billing, coordinate accounts receivables, and maintain regular auditing and documenting. Ensures move-in, room assignments, transfer and move-out processes are executed efficiently and successfully. Facilities & Capital Responsible for safe and sanitary community experience for employees, residents and guests including property appearance, operationally sound facilities, preventative maintenance and great service. Responsible for property curb appeal and overall appearance of building exterior, common areas, amenities, and apartments. Assist with conducting inspections and walk vacant apartments/bed spaces monthly. Regularly inspect grounds, interior and resident amenities / general common areas to ensure that the facilities comply with all codes and company standards. Coordinate work order requests with appropriate staff or vendors. Financial Performance Assist in the preparation of Month End reports, reconcile, and balance all accounts receivable. Enforce and comply with all Scion late fees, Non-Sufficient Funds (NSF) fees and collection policies, keeping delinquency below 2% by month end. Post and collect damage charges from quarterly inspections. Assess damage at move-out to calculate required charges and prepare final billing or processes refunds. Customer Experience & Sales Manage all customer sales interactions, both personally and through directing team members in alignment with company standards. Perform weekly market surveys. Manage the successful execution of customer experience initiatives, engagement initiatives, and additional marketing opportunities. Manage promotional material and property incentives meeting marketing and concession budget. Provide expert direction on sales and revenue goals and lead the team to achieve them. Utilize KPIs to report on trends, insights and proactively address issues. Identify and recommend local marketing opportunities, appropriate marketing messages and material to drive traffic to the property. Manage all escalated resident concerns and account matters in a timely manner. The responsibilities listed above may not be all inclusive. What We Require Exceptional written and verbal communicator Meticulous detail orientation Customer-centric mindset 1+ years’ experience working at living communities/property management Proficient in Property Management Systems (Entrata preferred) Operational Details Job location is at the assigned property. May be required to travel periodically. Working hours consist of daytime business hours, requiring additional non-traditional hours during peak times and emergencies. Who is Scion? At The Scion Group, we’re changing what student housing means. It’s bigger than beds and buildings. It’s about providing unique experiences and creating communities — both on and off campus — that feel less like a place and more like a home. As one of North America’s leading owners, operators and advisors of student housing, we are defining the future of student living. Taking the student housing industry by storm starts by surrounding yourself with the right people. We want trail blazers and risk takers. Go-getters and game changers. We want dreamers and doers. From operations to accounting, advisory to finance, we’re building a team to help us take student living to the next level. At Scion, we don’t just lead the way, we Make Way. How do we do it? We know we’re far from perfect and we’re relentless in finding ways to better ourselves. You'll come to find out that Make Way is a call to action to pave your own path and to lead, not follow. It’s what sets Scion apart and secures our spot as one of the fastest growing, industry-leading companies. The Scion Group LLC provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, religion, creed, national origin, color, gender, sex, sexual orientation, gender identity or expression, age, physical or mental disability (as long as the employee/applicant is otherwise qualified for the job with or without a reasonable accommodation), genetic information, HIV/AIDS status, marital status, uniformed service, veteran status, pregnancy or other legally protected status or category under federal or state law. The Scion Group LLC complies with applicable state and local laws governing nondiscrimination in employment in all locations in which the Company has properties. This policy applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfers, leaves of absence, compensation, training and other terms and conditions of employment. The Scion Group LLC is committed to the principles of equal employment opportunities. IND6 #wearehiring #werehiring", "summaryDescription" : "Assistant Community Manager at The Scion Group", "postedDate" : "2026-06-15T23:24:09.360", "createdAt" : "2026-06-15T23:24:09.360", "lastUpdated" : "2026-06-16T07:35:43.113", "ingestTimestamp" : "2026-06-15T23:24:09.360", "mongoId" : "6a30600ef292fd229cf84d96", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 45000, "salaryAnnualMax" : 65000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Junior", "dataQualityScore" : 0.6666667, "_score" : 696.5147, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Real Estate", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2b1b0174d8ee00a0773a20", "title" : "Executive Assistant II", "company" : "BRAZOS BEND ELEMENTARY SCHOOL", "location" : "TEXAS-SUGAR LAND-BRAZOS BEND ELEMENTARY SCHOOL", "locations" : [ "TEXAS-SUGAR LAND-BRAZOS BEND ELEMENTARY SCHOOL", "
BRAZOS BEND ELEMENTARY SCHOOL (136)
621 CUNNINGHAM CREEK BLVD.
SUGAR LAND, 77479

" ], "timestamp" : "2026-06-15T07:08:41.271", "fingerprint" : "c163d49ceb8c7b4a06f2a7c0026696fd9e519c06e5f1df6130fdc27f45da8ddb", "source" : "taleo", "applyUrl" : "https://aa210.taleo.net/careersection/ex/jobdetail.ftl?job=193192", "externalId" : "193192", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Sugar Land", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid" } ], "locationText" : "Sugar Land, Texas, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "High School", "experienceMinYears" : 2, "experienceMaxYears" : 2, "experienceLevel" : "Junior", "technicalSkills" : "microcomputers", "professionalSkills" : [ "school system administrator" ], "hardSkillsList" : [ "filing", "data entry", "budget preparation", "clerical records", "prepare complex reports", "business office procedures", "office equipment", "office terminology", "peripheral equipment", "telephone dispatching", "radio-transmission dispatching" ], "softSkillsList" : [ "working independently, handling confidential matters, public relations, emotional control" ], "hardSkills" : [ { "name" : "filing", "level" : "intermediate" }, { "name" : "data entry", "level" : "intermediate" }, { "name" : "budget preparation", "level" : "intermediate" }, { "name" : "clerical records", "level" : "intermediate" }, { "name" : "prepare complex reports", "level" : "intermediate" }, { "name" : "business office procedures", "level" : "intermediate" }, { "name" : "office equipment", "level" : "intermediate" }, { "name" : "office terminology", "level" : "intermediate" }, { "name" : "peripheral equipment", "level" : "intermediate" }, { "name" : "telephone dispatching", "level" : "intermediate" }, { "name" : "radio-transmission dispatching", "level" : "intermediate" } ], "softSkills" : [ { "name" : "working independently, handling confidential matters, public relations, emotional control" } ], "majorSkills" : "administrative support, secretarial functions, office management, communication, organization", "majorSkillsList" : [ "administrative support, secretarial functions, office management, communication, organization" ], "coreResponsibilities" : "Provide administrative secretarial support to assigned campus. Duties include managing clerical and administrative support activities. The work involves all facets of secretarial functions, frequently working independently, dealing with complaints, disseminating of information and handling confidential matters.", "teamCollaboration" : "Ability to establish and maintain successful working relationships with fellow employees.", "toolProficiency" : [ "Microsoft Office" ], "communicationSkills" : "communicate clearly; communicate concisely; oral communication; written communication", "continuousLearning" : "Attendance at conferences and professional development is required.", "specialRequirements" : "Work involves everyday risks and discomforts which require normal safety precautions when operating equipment or performing job duties. May work prolonged or irregular hours and must be able to maintain emotional control under stress. Work is performed in an office and is subject to frequent interruptions. Some assignments involve contact with disruptive students and/or angry parents. The work mostly involves only exposure to normal, everyday risks involved in contact with children and young adults. Some assignments are subject to completion within strict time lines which may involve stress associated with time-sensitive completion of tasks. Some assignments involve moderate noise levels, high volume work flow.", "qualificationsBasic" : "High School diploma or GED. Proficiency in all general office skills such as filing, data entry, and budget preparation. Ability to maintain clerical records and prepare relatively complex reports from such records. Skill in operating microcomputers and peripheral equipment, and the software utilized in the office to which assigned.", "qualificationsPreferred" : "Minimum of 2 years of executive secretary experience. Extensive knowledge of business office procedures, practices, equipment and office terminology. Good organizational, public relations, and communication skills including the ability to communicate clearly and concisely, both orally and in writing, including telephone and/or radio-transmission dispatching communication.", "remoteFriendly" : true, "workSiteFlexibility" : "Hybrid", "rawDescription" : "Job Overview Provide administrative secretarial support to assigned campus. Duties include managing clerical and administrative support activities. The work involves all facets of secretarial functions, frequently working independently, dealing with complaints, disseminating of information and handling confidential matters. Position Description Essential Duties and Responsibilities Plan, initiate, assign to others or carry to completion secretarial and administrative support activities Relieve a senior school system administrator of routine administrative tasks Ensure smooth and efficient day-to-day operation of the school, department, section or branch to which assigned Manage office and coordinate clerical/secretarial activities Order supplies and maintains supply records Schedule office routines and clerical/secretarial work flow Schedule appointments, interviews, reserving room/space as required Supervisory Responsibilities None Qualification Requirements To perform this job successfully, an individual must be able to perform each of the above essential duties satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or abilities, required unless otherwise stated as preferred. Reasonable accommodations may be made to enable individuals with disabilities to perform the essentials functions. High School diploma or GED Minimum of 2 years of executive secretary experience preferred Proficiency in all general office skills such as filing, data entry, and budget preparation Ability to maintain clerical records and prepare relatively complex reports from such records. Ability to establish and maintain successful working relationships with fellow employees Extensive knowledge of business office procedures, practices, equipment and office terminology Skill in operating microcomputers and peripheral equipment, and the software utilized in the office to which assigned Good organizational, public relations, and communication skills including the ability to communicate clearly and concisely, both orally and in writing, including telephone and/or radio-transmission dispatching communication Physical Requirements/Working Conditions The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in classrooms, offices, work stations and meeting rooms. The position requires occasional walking, standing, sitting, bending, stooping, kneeling, crouching, crawling, and lifting/carrying work related items weighing less than 40 pounds, such as books, papers and presentation materials. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus. Attendance at conferences and professional development is required. Work involves everyday risks and discomforts which require normal safety precautions when operating equipment or performing job duties. May work prolonged or irregular hours and must be able to maintain emotional control under stress. Additional Information Work is performed in an office and is subject to frequent interruptions. Some assignments involve contact with disruptive students and/or angry parents. The work mostly involves only exposure to normal, everyday risks involved in contact with children and young adults. Some assignments are subject to completion within strict time lines which may involve stress associated with time-sensitive completion of tasks. Some assignments involve moderate noise levels, high volume work flow. This position might offer flexible work options, the incumbent might have the option to work some days in the office and some days remotely from their home at the discretion of their leader. TEXAS-SUGAR LAND", "summaryDescription" : "Executive Assistant II at BRAZOS BEND ELEMENTARY SCHOOL. Skills: administrative support, secretarial functions, office management, communication, organization. Provide administrative secretarial support to assigned campus. Duties include managing clerical and administrative support activities. The work involves all facets of secretarial functions, frequently working independently, dealing with complaints, disseminating of information and handling confidential matters.", "createdAt" : "2026-06-14T18:53:29.331", "lastUpdated" : "2026-06-15T07:08:41.271", "ingestTimestamp" : "2026-06-14T18:53:29.331", "mongoId" : "6a2b1b0174d8ee00a0773a20", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "hasSalary" : false, "allSkills" : [ "filing", "data entry", "budget preparation", "clerical records", "prepare complex reports", "business office procedures", "office equipment", "office terminology", "peripheral equipment", "telephone dispatching", "radio-transmission dispatching", "working independently, handling confidential matters, public relations, emotional control", "administrative support, secretarial functions, office management, communication, organization", "school system administrator", "Microsoft Office" ], "skillCount" : 15, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "_score" : 689.0497, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Education", "llmIndustryConfidence" : 0.95 }, { "id" : "68fe55f970f0b99d5871fd7f", "title" : "GM Administrative Assistant", "company" : "Amazon.com Services LLC", "industry" : "Administrative Support, fulfillment ops", "salary" : { "min" : 43900.0, "max" : 79800.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Shreveport, Louisiana, USA", "locations" : [ "Shreveport, Louisiana, USA" ], "timestamp" : "2026-06-16T00:29:20.590", "fingerprint" : "a474a06248ade6fbccc898843dfffcf01a9642ef17350f336c3222cdef15066d", "source" : "amazon", "language" : "en", "applyUrl" : "https://account.amazon.com/jobs/3099727/apply", "externalId" : "866c8e35-49b0-465b-87a2-9d2c588590da", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Shreveport", "state" : "Louisiana", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "32.5135356,-93.7477839" } ], "locationText" : "Shreveport, Louisiana, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "High school or equivalent", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "Senior", "technicalSkills" : "Microsoft Office Suite", "professionalSkills" : [ "Administrative support", "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement" ], "hardSkillsList" : [ "Calendar management", "Travel arrangements", "Expense reporting", "Document management", "Meeting coordination" ], "hardSkills" : [ { "name" : "Calendar management", "level" : "intermediate" }, { "name" : "Travel arrangements", "level" : "intermediate" }, { "name" : "Expense reporting", "level" : "intermediate" }, { "name" : "Document management", "level" : "intermediate" }, { "name" : "Meeting coordination", "level" : "intermediate" } ], "majorSkills" : "Administrative support, Process management, Cross-functional coordination", "majorSkillsList" : [ "Administrative support", "Process management", "Cross-functional coordination" ], "coreResponsibilities" : "Manage complex calendars, Coordinate domestic and international travel, Process expense reports, Manage team space, Organize team events, Assist with onboarding new team members, Maintain team distribution lists, Manage and track team inventory, Handle confidential information, Support operational processes, Improve team processes", "teamCollaboration" : "Cross-functional teams; External vendors; Internal stakeholders", "toolProficiency" : [ "Microsoft Office Suite", "Amazon systems" ], "communicationSkills" : "Written communication; Verbal communication", "documentationSkills" : "Document management", "problemSolvingSkills" : "Problem-solving", "qualificationsBasic" : "High school or equivalent, 5+ years of experience in an administrative role, Experience with calendar management, Experience with travel arrangements, Experience with expense reporting", "qualificationsPreferred" : "Associate's or Bachelor's degree, Experience with Amazon systems, Experience with Microsoft Office Suite", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "The Administrative Assistant will support the General Manager and fulfillment center Operations team. The successful candidate will be highly organized, extremely detail oriented, self-motivated, able to handle confidential information, as well as a demonstrated ability to respond effectively to changing workloads and priorities. Must have the ability to communicate well and to manage multiple assignments and people simultaneously. Other responsibilities will include: Responsibilities Include: - Manage and complete expense reports for General Manager, Senior Leader(s) if applicable, and yourself as needed. - Maintaining schedules, planning events, coordinating meetings, and conferences for the Fulfillment Center Staff - Own and manage conference room coordination and room calendar management - Conduct clerical duties, including filing, full office management, responding to emails, preparing documents and presentations using graphics, graphs, and internal information and platforms - Typing meeting notes, creating conference agendas and minor content curriculum creation - Scheduling cost effective travel arrangements which include: airfare/hotel/ground transportation for General Manager, and Senior Leader(s) as needed - Assist with internal communications for associates and leadership among multiple platforms, interfaces, and programs - Work with outside vendors to coordinate upkeep, and maintenance of the Fulfillment Center - Run work-related errands as needed - Think and plan ahead, delegate responsibilities appropriately and manage time effectively - Compile team goals, track and help drive completion of key deliverables. - Management of complex calendars and scheduling with diplomacy and discretion - Coordinate closely with Workforce Management, Recruiting, Maintenance, Human Resources, and other teams within the FC - Serve as representative on department team-building activities and peer recognition Basic Qualifications: - 1+ years of working with computers and Microsoft Office products and applications experience - Can lift up to 49 pounds, stand/walk during shifts lasting up to 12 hours, and be able to frequently push, pull, squat, bend, and reach - High school or equivalent - Work 40 hours/week, and overtime as required - Work a flexible schedule/shift/work area, including weekends, nights, and/or holidays - Are 18 years of age or older - 2+ years of senior level leadership support, or 2+ years of executive assistant experience - 1+ year experience with event planning or project management Preferred Qualifications: - Associate's degree, or Bachelor's degree - Knowledge of analytic tools - Experience communicating to senior management and customers verbally and in writing - Ability to learn organizational structure and the objectives of the team Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status. Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner. Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $43,900/year in our lowest geographic market up to $79,800/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit https://www.aboutamazon.com/workplace/employee-benefits . This position will remain posted until filled. Applicants should apply via our internal or external career site.", "summaryDescription" : "GM Administrative Assistant at Amazon.com Services LLC. Skills: Administrative support, Process management, Cross-functional coordination. Manage complex calendars. Coordinate domestic and international travel", "postedDate" : "2026-06-14T19:49:56.114", "createdAt" : "2026-06-14T19:49:56.114", "lastUpdated" : "2026-06-16T00:29:20.590", "ingestTimestamp" : "2026-06-14T19:49:56.114", "mongoId" : "68fe55f970f0b99d5871fd7f", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "sourceUrl" : "https://account.amazon.com/jobs/3099727/apply", "salaryAnnualMin" : 43900, "salaryAnnualMax" : 79800, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Calendar management", "Travel arrangements", "Expense reporting", "Document management", "Meeting coordination", "Administrative support", "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement", "Microsoft Office Suite", "Amazon systems" ], "skillCount" : 14, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 1.0, "_score" : 686.16064, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Logistics", "llmIndustryConfidence" : 0.95 }, { "id" : "6a305981f292fd229cf48496", "title" : "Communications Assistant", "company" : "Alphabe Insight Inc", "industry" : "Market Research", "salary" : { "min" : 44000.0, "max" : 49000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Columbus, OH, United States", "locations" : [ "Columbus", "OH", "United States" ], "timestamp" : "2026-06-16T10:07:50.511", "fingerprint" : "413c1c17f5aa71a17ffe62ea8444b12017b309d33d0ffb6e6cef8468271cb831", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/AlphabeInsightInc/744000132234129-communications-assistant", "externalId" : "744000132234129", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Columbus", "state" : "Ohio", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "39.9622601,-83.0007065" } ], "locationText" : "Columbus, Ohio, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "entry", "majorSkills" : "Communications, Branding, Project coordination", "majorSkillsList" : [ "Communications", "Branding", "Project coordination" ], "coreResponsibilities" : "Assist with development of communication materials, Assist with distribution of communication materials, Support coordination of branding campaigns, Support coordination of communication campaigns, Maintain communication records, Maintain reports, Maintain project documentation, Collaborate with team members, Ensure consistent messaging, Ensure brand standards, Assist in preparing presentations, Assist in preparing proposals, Assist in preparing informational materials, Coordinate project timelines, Coordinate communication schedules, Support event preparation, Support promotional initiatives, Conduct research for communication strategies, Conduct research for project objectives, Monitor project progress, Provide administrative support, Contribute ideas to enhance communication effectiveness, Contribute ideas to enhance audience engagement", "teamCollaboration" : "Collaborate with team members", "projectManagementSkills" : [ "Project timelines", "Communication schedules" ], "domainKnowledge" : "Branding; Communication strategies", "domainList" : [ "branding", "communication-strategies" ], "domainSpecificKnowledge" : [ "Branding", "Communication strategies" ], "communicationSkills" : "Consistent messaging; Brand standards; Presentations; Proposals; Informational materials", "documentationSkills" : "Communication records; Project documentation", "continuousLearning" : "Professional development opportunities; Comprehensive training; Ongoing mentorship; Willingness to learn new processes; Willingness to learn new skills", "innovationCreativity" : "Contribute ideas", "problemSolvingSkills" : "Problem-solving skills; Critical-thinking skills", "qualificationsBasic" : "Written communication skills, Verbal communication skills, Organizational abilities, Time-management abilities, Professional approach to work, Detail-oriented approach to work, Ability to multitask, Manage priorities effectively, Problem-solving skills, Critical-thinking skills, Work independently, Work within a team environment, Proficiency with standard business software, Proficiency with communication tools, Adaptability, Willingness to learn new processes, Willingness to learn new skills", "qualificationsPreferred" : "Skill development in communications, Skill development in branding, Skill development in project coordination", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "At Elevare Branding, we believe exceptional brands are built through creativity, precision, and operational excellence. Our team is dedicated to delivering high-quality branding solutions while fostering a collaborative and growth-oriented work environment. We are currently seeking a detail-focused Production Assistant who is eager to contribute to a fast-paced and professional team. The Communications Assistant will support the planning, coordination, and execution of communication initiatives across various projects. This position involves assisting with content development, coordinating internal and external communications, supporting events and campaigns, and ensuring consistent messaging across company activities. The ideal candidate is detail-oriented, organized, and able to thrive in a fast-paced environment while contributing to multiple projects simultaneously. Responsibilities * Assist with the development and distribution of communication materials. * Support the coordination of branding and communication campaigns. * Maintain communication records, reports, and project documentation. * Collaborate with team members to ensure consistent messaging and brand standards. * Assist in preparing presentations, proposals, and informational materials. * Coordinate project timelines and communication schedules. * Support event preparation and promotional initiatives. * Conduct research to support communication strategies and project objectives. * Monitor project progress and provide administrative support as needed. * Contribute ideas that enhance communication effectiveness and audience engagement. ## Qualifications * Strong written and verbal communication skills. * Excellent organizational and time-management abilities. * Professional and detail-oriented approach to work. * Ability to multitask and manage priorities effectively. * Strong problem-solving and critical-thinking skills. * Comfortable working both independently and within a team environment. * Proficiency with standard business software and communication tools. * Adaptability and willingness to learn new processes and skills. * Positive attitude and commitment to professional growth. ## Additional Information * Competitive salary package ($44,000 – $49,000 annually). * Career advancement and professional development opportunities. * Comprehensive training and ongoing mentorship. * Collaborative and supportive team culture. * Opportunity to work on diverse and engaging projects. * Skill development in communications, branding, and project coordination. * Performance-driven environment with growth potential. * Full-time position with long-term career opportunities.", "summaryDescription" : "Communications Assistant at Alphabe Insight Inc. Skills: Communications, Branding, Project coordination. Assist with development of communication materials. Assist with distribution of communication materials", "postedDate" : "2026-06-15T15:29:37.000", "createdAt" : "2026-06-15T23:44:09.842", "lastUpdated" : "2026-06-16T10:07:50.511", "ingestTimestamp" : "2026-06-15T23:44:09.842", "mongoId" : "6a305981f292fd229cf48496", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 44000, "salaryAnnualMax" : 49000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Communications", "Branding", "Project coordination", "Project timelines", "Communication schedules", "Communication strategies" ], "skillCount" : 6, "jobCategory" : "marketing", "jobSubcategory" : "growth", "seniorityLevel" : "Entry", "dataQualityScore" : 1.0, "_score" : 684.0051, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Marketing", "llmIndustryConfidence" : 0.95 }, { "id" : "6a307af4f292fd229c042348", "title" : "Workforce Manager", "company" : "Tekmetric", "salary" : { "min" : 75000.0, "max" : 110000.0, "currency" : "EUR", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Senior Workforce Manager in the Technology industry in Bulgaria, adjusted for company size and remote work." }, "location" : "Remote", "locations" : [ "Remote" ], "timestamp" : "2026-06-16T12:40:22.473", "fingerprint" : "362a436f5ad27bc61d94a9d8bfa67388ed20dc0cf3e2a3de9e00ade12dfbf568", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/tekmetric/jobs/6026840004", "externalId" : "6026840004", "industryFunction" : { }, "structuredLocations" : [ { "country" : "Bulgaria", "continent" : "eu", "workMode" : "remote" } ], "locationText" : "Bulgaria", "experienceLevel" : "Manager", "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "About Tekmetric Tekmetric is the all-in-one, cloud-based platform helping auto repair shops run smarter, grow faster, and serve customers better. Built by a shop owner and shaped by the needs of the industry, Tekmetric brings together innovation, real-world experience, and a thriving community to help shops thrive - not just survive. From running a shop, to securing payments to engaging customers, our platform simplifies operations so shop owners can focus on what really matters: delivering exceptional service, earning trust, and growing sustainably. Officially founded in Houston in 2017, Tekmetric has grown from a single shop’s vision to the industry’s leading solution - all by staying true to our values of transparency, integrity, innovation, and a service-first mindset. But we’re not just building software. We’re building a movement. We’re empowering repair shops to rise above the daily grind, create meaningful connections with their customers, and lead the industry forward - one interaction at a time. Come build with us. Join the journey. Shape the future of auto repair. Working the Tekmetric Way At Tekmetric, we’re building a culture where winning matters - not for ego, but because when our customers win, we win together. We move fast, stay curious, and take full ownership of our results — no excuses, no finger-pointing. If you thrive in ambiguity, take initiative, and view honest feedback as fuel for growth, you’ll feel right at home here. We’re direct but respectful, ambitious yet grounded, and collaborative at every level. Everyone leads through impact and is encouraged to speak up, share ideas, and challenge assumptions (even your manager’s). This is a place for builders, not bystanders. Success here takes focus, follow-through, and a willingness to roll up your sleeves — but if you’re driven by meaningful work and real results, it’s deeply rewarding. You’ll join a team that cares about the work, supports one another, and takes smart risks to achieve bold goals. Be yourself, stay mission-focused, and you’ll thrive. If that energizes you, we can’t wait to meet you. At Tekmetric, great work happens anywhere, but great teams are built through intentional connection. We offer hybrid and remote work models based on your proximity to our office hubs. Because we value in-person collaboration, travel is an expected part of every role. We come together several times a year for team and company-wide offsites to align on goals and strengthen relationships. Attendance at these events is expected and fully supported. The hours for this role are 6am-3pm CT / 7am-4pm ET. About the Role We are looking for a Senior Workforce Manager to own the day-to-day execution of workforce management across our voice and chat support channels. This is a senior individual-contributor role focused on forecasting, scheduling, real-time queue and adherence management, and the daily tuning of the systems that keep our support operation running on target. You will turn strategy into execution. Working from the framework and targets set by the Support Operations Manager — to whom this role reports — you will build the forecasts, own the schedules, manage the queues in real time, and make the daily configuration and AI-monitoring adjustments that protect service levels. This role is built for someone who lives in the data and the dashboards, reacts quickly to intraday swings, and takes pride in hitting SLA day after day. What You'll Be Doing: Workforce Management report findings to the Support Operations Manager Support capacity planning efforts for future hiring needs Real-Time Queue & Channel Management Manage live queue performance day to day, within the queue architecture and SLA policies set by the Support Operations Manager Make daily adjustments to Zendesk triggers, automations, views, and macros to optimize ticket flow Manage chat routing and inbox configuration in Intercom to balance agent workloads in real time Apply routing and escalation rules and flag needed changes to the escalation framework Daily AI Performance Monitoring (Intercom Fin) Monitor Fin AI chatbot performance daily against containment, deflection, and CSAT targets Review unresolved and escalated AI conversations to identify gaps and recommend improvements to bot flows and intents Surface daily and weekly trends in AI performance and feed observations back to inform optimization strategy and potential product gaps or enhancements Adjust forecasts as bot performance shifts and flag material changes to the Support Operations Manager Daily Systems Tuning & Reporting Handle daily configuration adjustments across support tools to keep workflows running smoothly Maintain WFM-specific dashboards and reporting on schedule adherence, occupancy, and service levels Track and report on core KPIs including SLA adherence, AHT, occupancy, and AI containment rate Maintain data integrity in scheduling and queue data, escalating systemic issues as needed Process & Collaboration Recommend operational improvements to reduce handle time and improve coverage and deflection Maintain WFM scheduling procedures and operational documentation Partner with Support Managers and team leads to align staffing with coaching and development needs As the function scales, help onboard and mentor future WFM analysts or operations specialists What You'll Bring: Required 4+ years of experience in workforce management or contact center operations Hands-on contact center experience across voice and chat channels Demonstrated ability to build and manage workforce forecasts and schedules Hands-on experience with real-time queue management and intraday adherence Strong proficiency in building dashboards and reports Exceptional analytical skills with comfort working across large datasets in Excel, Google Sheets, or SQL Experience working with AI chat tools and monitoring their performance Strong communication skills with the ability to translate operational data into clear, actionable insights Preferred Hands-on configuration experience with Zendesk (triggers, automations, views, macros) and Intercom (routing, inboxes, Fin) Background in SaaS or technology-sector contact centers Why You'll Love Working With Us Health & Wellness That Have You Covered: Enjoy the flexibility of remote work Competitive base salaries that reflect your value. Generous Paid Time Off, because we know you do your best work when you're well-rested. Support for every stage of life—with paid maternity, parental bonding, and medical leave for you or your loved ones. Comprehensive health benefits, including Medical, Dental, Vision, and Prescription coverage. For employee only, we offer plans that cover 100% of premiums and we cover 50% of costs for families. Prioritizing your mental health: get free, confidential counseling through our partnership with BetterHelp. Investing in Your Future (and Present): 401(k) Retirement Savings Plan with 100% employer match on contributions up to 6% - so your future self will thank you. Flexible Spending Accounts (FSA) and Health Savings Accounts (HSA) to make your money go further. Life and Accidental Death & Dismemberment (AD&D) Insurance for added peace of mind. Wellness on your terms: get up to $60/month toward fitness, mental health, or almost anything that helps you feel your best. After one year of employment, enjoy a $300 home office setup bonus to help make your space work for you. Keep growing with support for continuing education - we’re invested in your development. Most importantly, we have a stellar team of coworkers, a really cool office, and lots of fun activities! Tekmetric is an equal opportunity employer. We hire hard-working individuals, regardless of gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, or veteran status. We know that when our employees feel appreciated and included, they can be more creative, innovative and successful. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. Tekmetric will never ask for your personal financial or banking information or require any financial commitment as part of our candidate search or application process. No job offers will be made without a formal interview process. All legitimate Tekmetric job postings are listed at tekmetric.com/careers. Recruiter communications come from @tekmetric.com email addresses.", "summaryDescription" : "Workforce Manager at Tekmetric", "postedDate" : "2026-06-16T01:20:31.235", "createdAt" : "2026-06-16T01:20:31.235", "lastUpdated" : "2026-06-16T12:40:22.473", "ingestTimestamp" : "2026-06-16T01:20:31.235", "mongoId" : "6a307af4f292fd229c042348", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "75k-100k", "hasSalary" : false, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Senior", "dataQualityScore" : 0.7777778, "_score" : 682.58575, "daysOld" : 0, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c712274d8ee00a092d7fb", "title" : "Administrative Assistant II", "company" : "University Health Network", "industry" : "Hospital And Health Care", "salary" : { "min" : 25.0, "max" : 31.0, "currency" : "CAD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Toronto, ON, Canada", "locations" : [ "Toronto", "ON", "Canada" ], "timestamp" : "2026-06-15T05:20:25.614", "fingerprint" : "c9270c78a6cdc26bd004e2d9fbb492241013c79c94f37219654e11f32ba76682", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/UniversityHealthNetwork/744000131728749-administrative-assistant-ii-general", "externalId" : "744000131728749", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Toronto", "state" : "Ontario", "country" : "Canada", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "43.6534817,-79.3839347" } ], "locationText" : "Toronto, Ontario, Canada", "employmentType" : "FULL_TIME", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "entry", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Operational metrics", "Resource planning", "Continuous improvement" ], "hardSkillsList" : [ "Medical terminology", "Word processing", "Billing procedures", "Departmental budgeting" ], "hardSkills" : [ { "name" : "Medical terminology", "level" : "intermediate" }, { "name" : "Word processing", "level" : "intermediate" }, { "name" : "Billing procedures", "level" : "intermediate" }, { "name" : "Departmental budgeting", "level" : "intermediate" } ], "majorSkills" : "Administrative support, Document production, Calendar maintenance, Information management", "majorSkillsList" : [ "Administrative support", "Document production", "Calendar maintenance", "Information management" ], "coreResponsibilities" : "Provide word processing/typing services, Produce moderate and/or complex documents/materials, Perform reception responsibilities, Maintain written and/or electronic calendar/schedule, Administer billing procedures, Monitor departmental budgeting records, Modify information filing/retrieval methods, Maintain electronic and paper information filing/retrieval systems", "domainKnowledge" : "Laboratory Medicine; Anatomic Pathology; Medical terminology", "domainList" : [ "laboratory-medicine", "anatomic-pathology", "medical-terminology" ], "domainSpecificKnowledge" : [ "Laboratory Medicine", "Anatomic Pathology", "Medical terminology" ], "toolProficiency" : [ "Microsoft Office" ], "documentationSkills" : "Document production", "continuousLearning" : "Opportunities for development and promotions", "qualificationsBasic" : "Completion of Grade XII, Recognized medical or business post secondary secretarial arts program, Three (3) years related secretarial support experience, On-the-job computer/word-processing, database and spreadsheet software experience, Experience in a Microsoft Office environment", "qualificationsPreferred" : "Experience working in a health care environment, Experience with Epic", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto. UHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality. [www.uhn.ca](https://www.uhn.ca/) Union: Non-Union Number of Vacancies: 1 New or Replacement Position: New Site: Toronto General Hospital Department: Laboratory Medicine Program, Anatomic Pathology Reports to: Senior Manager, Anatomic Pathology Salary Range: $25.56 to $31.95 per hour Hours: 35 hours per week Shifts: Days Status: Permanent Full Time Closing Date: June 18, 2026 Position Summary Join UHN's Laboratory Medicine Program, Canada's largest hospital diagnostic lab and a global leader in academic labs. With over 30 million tests per year and 1,300 outpatients served daily, we are at the forefront of pathology and clinical testing. Embrace innovation and contribute to ground-breaking research, education, and exemplary service. Join our dynamic team of 700 dedicated staff and play a pivotal role in shaping the future of laboratory medicine. As a valued member of TeamLMP, you will play a key role exercising judgment and independence in the performance of administrative activities. Duties * Utilizing knowledge of medical terminology and advanced functions to provide word processing/typing services to facilitate the production of moderate and/or complex documents/materials for assigned personnel * Performing reception responsibilities * Maintaining written and/or electronic calendar/schedule * Administering and monitoring billing procedures and departmental budgeting records * Modifying and maintaining electronic and paper information filing/retrieval methods, systems and/or formats ## Qualifications * Completion of Grade XII (12) or recognized equivalent * Completion of a recognized medical or business post secondary secretarial arts program at the diploma level * Three (3) years related secretarial support experience * Previous on-the-job computer/word-processing, database and spreadsheet software experience * Experience in a Microsoft Office environment * Experience working in a health care environment, an asset * Experience with Epic, preferred ## Additional Information Why join UHN? In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN. * Competitive offer packages * Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP ) * Close access to Transit and UHN shuttle service * A flexible work environment * Opportunities for development and promotions within a large organization * Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.) Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration. All applications must be submitted before the posting close date. UHN uses email to communicate with selected candidates. Please ensure you check your email regularly. Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application. UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known. We thank all applicants for their interest, however, only those selected for further consideration will be contacted.", "summaryDescription" : "Administrative Assistant II at University Health Network. Skills: Administrative support, Document production, Calendar maintenance, Information management. Provide word processing/typing services. 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Administrative Assistant Ii Community Workforce Development Jobs in New York

Administrative Assistant II