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Unfortunately, we cannot accommodate students looking for only a summer job or that would need to work part-time during the school year.** Job Title: Ophthalmic Technician - Willing to Train! Company: Retina Vitreous Associates Location: Toledo, OH 43623 Travel: Travel to our other offices in Findlay, Bryan and Lima will be required as needed; we do pay mileage reimbursement! Training Provided – No medical/eyecare experience required! Perks: Full Benefits Package - Medical, Vision, Dental and Life Insurance 401k + Employer Matching Paid Time Off (PTO) and Paid Holidays Paid Maternity Leave Eyecare Education Reimbursement Competitive Base Pay Employee Discounts Hours: Full Time Our offices are open from Monday-Friday 7:30am-5pm. Your shifts will fall within those hours, and you may need to work a little earlier/later as needed. Requirements: High School Diploma or GED Equivalent Favorable result on Background Check Basic computer skills Strong customer service skills Excitement to learn and grow Essential Functions: Facilitate patient flow Assist the doctor in preliminary testing Verify medical and vision insurances Effectively communicate with patients, doctors, and managers Answer inquiries through phone, email, and in-person requests SUMMARY An Ophthalmic Technician is a valuable asset to an Ophthalmologist as they assist in providing excellent patient care to the patients during their visit. This employee is able to handle a wide range of duties while using equipment to perform the initial testing needed to prepare a patient for an exam with an Ophthalmologist. ESSENTIAL DUTIES AND RESPONSIBILITIES Provide exceptional customer service during every patient encounter (in person or via phone) Display a professional attitude, greet patients promptly with a smile, and thank them when they leave Practice urgency at all times with patient’s time, as well as doctor’s time and schedule Comply with all company policies and procedures including HIPAA Verify patient information by interviewing patient Recording medical history, current medications and confirming purpose of visit Records all data in the patient's Electronic Medical Record (EMR) Checks condition of patient's eyes by observing pupils, muscles, visual acuity, and extraocular movements Required skills include: dilation, refraction, pressures, and performing a variety of diagnostic tests including visual fields, OCT, GDX, IOL master, auto refractor and topography Demonstrates working knowledge of eye anatomy, diseases, symptoms and ocular medications General office duties and cleaning to be assigned by manager QUALIFICATIONS Desire to gain industry knowledge and training Demonstrates initiative in accomplishing practice goals Ability to grow, adapt, and accept change Consistently creates a positive work environment by being team-oriented and patient-focused Ability to interact with all levels of employees in a courteous, professional manner at all times Commitment to work over 40 hours to meet the needs of the business Reliable transportation that would allow employee to go to multiple work locations with minimal notice EDUCATION AND/OR EXPERIENCE Minimum Required: High school diploma or general education degree (GED) required Minimum Required: One year of related experience and/or training; or equivalent combination of education and experience LICENSES AND CREDENTIALS Current Certified Ophthalmic Assistant (COA) or Certified Ophthalmic Technician (COT) certification is preferred, but not required SYSTEMS AND TECHNOLOGY Proficient in Microsoft Excel, Word, PowerPoint, Outlook PHYSICAL REQUIREMENTS This role requires a variety of physical activities to effectively perform essential job functions. 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Requirements: High School Diploma or GED Equivalent Favorable result on Background Check Basic computer skills Strong customer service skills Excitement to learn and grow Essential Functions: Facilitate patient flow Assist the doctor in preliminary testing Verify medical and vision insurances Effectively communicate with patients, doctors, and managers Answer inquiries through phone, email, and in-person requests Company: McPeak Vision Partners Job Title: Ophthalmic Technician Department: Ophthalmology Reports To: Clinic Supervisor Location: This position is located in Glasgow, KY. SUMMARY An Ophthalmic Technician is a valuable asset to an Ophthalmologist as they assist in providing excellent patient care to the patients during their visit. This employee is able to handle a wide range of duties while using equipment to perform the initial testing needed to prepare a patient for an exam with an Ophthalmologist. 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Perks: Full benefits package, including Medical, Vision, Dental and Life Insurance 401k + Employer Matching Paid Time Off (PTO) and Paid Holidays Paid Maternity Leave Competitive base pay Eyecare certification reimbursement Employee discounts Hours: Full Time Our office is open Monday-Friday 8am-5pm You may need to work a little earlier/later as needed Requirements: High School Diploma or GED Equivalent Experience working in the Optometry and/or Ophthalmology field is preferred, but not required Favorable result on Background Check Basic computer skills Strong customer service skills Excitement to learn and grow SUMMARY An Ophthalmic Technician/Scribe is a valuable asset to an Ophthalmologist as they assist in providing excellent patient care to the patients during their visit. This employee will use ophthalmic techniques to perform preliminary work-up of patients in a clinic setting, scribe for Physicians and may also directly assist Physician(s) with examinations and treatment of patients. ESSENTIAL DUTIES AND RESPONSIBILITIES Provide exceptional customer service during every patient encounter (in person or via phone). Display a professional attitude, greet patients promptly with a smile, and thank them when they leave Anticipate Physician needs to facilitate the flow of the clinic Practice urgency at all times with patient’s time, as well as the Doctor’s time and schedule Comply with all company policies and procedures, including HIPAA Verify patient’s information by interviewing patient Record patient’s medical history and current medications and confirm purpose of visit Record all data in the patient's Electronic Medical Record (EMR) Check condition of patient's eyes by observing pupils, muscles, visual acuity and extraocular movements Required skills include: dilation, refraction, pressures, and performing a variety of diagnostic tests including visual fields, OCT, GDX, IOL master, auto refractor and topography Demonstrates working knowledge of eye anatomy, diseases, symptoms and ocular medications Accurately and thoroughly document medical visits and procedures as they are being performed by the Physician Demonstrates basic understanding of examination and procedure codes (ICD-9 codes) when inputting into the EMR system Ensure that accurate procedure coding/charges for all procedures/drugs for all patients and correct diagnosis codes are used Prepare patients for treatments and minor procedures; measure and record vital signs (blood pressure, pulse and respiration rate) as required Open and close exam rooms as needed Keep examination, treatment, laser and any other assigned rooms cleaned and stocked with supplies, and keep drug count up to date General office duties and cleaning to be assigned by manager QUALIFICATIONS Desire to gain industry knowledge and training Demonstrates initiative in accomplishing practice goals Ability to grow, adapt, and accept change Consistently creates a positive work environment by being team-oriented and patient-focused Ability to interact with all levels of employees in a courteous, professional manner at all times Commitment to work over 40 hours to meet the needs of the business Ability to work weekends when applicable Reliable transportation that would allow employee to go to multiple work locations with minimal notice EDUCATION AND/OR EXPERIENCE High school diploma or general education degree (GED) required One year of related experience and/or training; or equivalent combination of education and experience Experience working in the Optometry and/or Ophthalmology field is preferred, but not required LICENSES AND CREDENTIALS Current Certified Ophthalmic Assistant (COA) or Certified Ophthalmic Technician (COT) certification is preferred, but not required Ophthalmic Scribe Certification (OSC) certification is preferred, but not required SYSTEMS AND TECHNOLOGY Requires proficient keyboarding skills, use of Electronic Medical Record (EMR) and image management system Proficient in Microsoft Excel, Word, PowerPoint, Outlook Computer proficiency and ability to quickly learn new applications PHYSICAL REQUIREMENTS This role requires a variety of physical activities to effectively perform essential job functions. 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75000.0, "max" : 110000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Nursing Faculty in Lawrence, MA, adjusted for mid-seniority and the education industry." }, "location" : "Massachusetts-Lawrence", "locations" : [ "Massachusetts-Lawrence", "Education", "Northern Essex Comm College, Full-time, Full-time" ], "certifications" : [ "Massachusetts Registered Nurse license", "BLS Health Provider Level certification", "ACEN accreditation standards", "MA BORN Regulations" ], "timestamp" : "2026-06-15T08:18:42.459", "fingerprint" : "a8c4a44024b064dc8df40c85902a8e198851315cfb519d4b0614ce3dc282f89a", "source" : "taleo", "language" : "en", "applyUrl" : "https://massanf.taleo.net/careersection/ex/jobdetail.ftl?job=1084759", "externalId" : "1084759", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Lawrence", "state" : "Massachusetts", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : 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laboratory, Participate in curriculum development, Participate in program accreditation, Evaluate students, Develop computerized tests, Advise students, Serve on committees, Be available to teach, Evaluate student performance, Utilize teaching strategies, Develop instructional material, Maintain expertise in nursing, Maintain expertise in teaching, Participate in College service activities, Comply with collective bargaining agreement", "teamCollaboration" : "Teaching teams; Team-teaching environment", "domainKnowledge" : "Maternal/Child health; Pediatrics; Psychiatric nursing; Medical Surgical nursing; Nursing programs; ACEN accreditation; MA BORN Regulations", "domainList" : [ "maternal-child-health", "pediatrics", "psychiatric-nursing", "medical-surgical-nursing", "nursing-programs", "acen-accreditation", "ma-born-regulations" ], "domainSpecificKnowledge" : [ "Maternal/Child health", "Pediatrics", "Psychiatric nursing", "Medical Surgical nursing", "Nursing programs", "ACEN accreditation", "MA BORN Regulations" ], "specialRequirements" : "Clear 10-panel urine drug screen, Pass CORI and SORI check", "qualificationsBasic" : "Master's degree in Nursing, 2 years of nursing employment, Massachusetts Registered Nurse license, BLS Health Provider certification", "qualificationsPreferred" : "Experienced in undergraduate nursing curriculum, Skilled in course development, Experience in simulation development, Knowledge of ACEN accreditation standards, Knowledge of MA BORN Regulations, Face to Face teaching experience, Online teaching experience, Hybrid teaching experience, Videoconferencing teaching experience, Bilingual (Spanish/English)", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "PLEASE NOTE, WE DO NOT REVIEW APPLICATIONS SUBMITTED THROUGH MASSCAREERS. PLEASE APPLY VIA THE LINK BELOW: https://necc.interviewexchange.com/jobofferdetails.jsp?JOBID=199888 About Northern Essex Community College: THE COLLEGE: Northern Essex Community College (NECC) serves about 5,000 credit students each semester on two campuses located in the beautiful, historic Merrimack Valley region of northeast Massachusetts. Our suburban Haverhill campus sits on 106 acres near Kenoza Lake and features a Technology Center and an award-winning Student One-Stop Center. Our urban campus in Lawrence occupies a number of buildings in the heart of downtown. Most recently, we have constructed a new 44,000 square foot health technologies facility, the Dr. Ibrahim El-Hefni Allied Health & Technology Center. Both campuses are a short drive to Boston and to the beaches and state parks along the coast. The College has been building an organizational culture that values initiative and innovation, and seeks to identify and develop the strengths in students, faculty, staff, and programs in order to grow and improve. NECC is also committed to using evidence to guide planning and decision-making. These values are reflected in the use of Appreciative Inquiry for strategic planning and accreditation; in our investment in strengths-based, institution-wide professional development; and in our ten-year involvement as a Leader College in Achieving the Dream, a national network of community colleges dedicated to using data to close student achievement gaps. We are also committed to the recruitment and retention of a diverse workforce that reflects the communities we serve. With over 40% Hispanic students, NECC was the first federally recognized Hispanic Serving Institution (HSI) in New England. We seek leaders who are committed to the community college mission, actively engaged in promoting diversity, and prepared to use their unique strengths and innovation with the goal of student success. Job Description: POSITION: Full-Time Nursing Faculty (Assistant Professor): Nursing Department; Division of Health Professions; Tenure Track; Lawrence Campus, (414 Common Street); 37.5 hours/week; MCCC/MTA Unit Faculty Position, Position based on funding. RESPONSIBILITIES: The successful candidate will be expected to: Works as a member of the teaching teams to teach didactic lectures in any specialty such as Maternal/ Child health, Pediatrics, Psych, or Medical Surgical nursing, Skills Lab, and Pharmacology, in the classroom, clinical setting and clinical simulation laboratory. Participates in curriculum development, program accreditation, evaluation of students, computerized test development, student advising, program and college committees. Availability to teach in the clinical setting. Evaluate student performance in the classroom and clinical setting. Utilize a variety of appropriate teaching strategies to promote students' critical thinking Develop instructional material consistent with course objectives. Maintain expertise and currency in the area of nursing and teaching responsibility. Participate in College service activities. Comply with the duties as stipulated in the Massachusetts Community College Council Collective Bargaining Agreement. PLEASE NOTE, WE DO NOT REVIEW APPLICATIONS SUBMITTED THROUGH MASSCAREERS. PLEASE APPLY VIA THE LINK BELOW: https://necc.interviewexchange.com/jobofferdetails.jsp?JOBID=199888 Requirements: MINIMUM QUALIFICATIONS: An earned Master's degree in Nursing from an accredited college/university Minimum 2 years of full-time employment in nursing within the past 5 years Evidence of clinical competence in area(s) of Medical Surgical Nursing Current Massachusetts Registered Nurse license in good standing BLS Health Provider Level certification from AHA Successful experience interacting with culturally diverse populations Ability to work and collaborate in a team-teaching environment Candidate may be required to clear a 10-panel urine drug screen per clinical placement policy as a condition of employment. PREFERRED QUALIFICATIONS: Highly experienced and skilled in undergraduate nursing curriculum and course development. Experience in simulation development, implementation, and evaluation would be a plus. Knowledge of ACEN accreditation standards and criteria; MA BORN Regulations for nursing programs. Face to Face, online, hybrid and or videoconferencing teaching experience. Bilingual (Spanish/English) EQUIVALENCY STATEMENT : Applicants who do not meet the qualifications as noted above are encouraged to put in writing precisely how their background and experience has prepared them with the equivalent combination of education, training, and experience required for the responsibilities of this position. BACKGROUND CHECK : Candidates will be required to pass a CORI and SORI check as a condition of employment. Additional Information: SALARY: Anticipated starting salary range is $77,865.00 - $87,076.00 (Rank of Assistant Professor with a master's degree) per academic year with complete fringe benefit package. Complete fringe benefit package including competitive health insurance, free dental insurance, basic life insurance, long-term disability insurance, paid sick, vacation and personal leave, educational benefits for employee/spouse/dependents, and excellent retirement benefits. Actual salary calculated in compliance with MCCC/MTA salary schedule commensurate with education and experience. Official transcripts will be required at the time of hire. ANTICIPATED START DATE: Fall 2026 Application Instructions: TO APPLY: To be considered for this position click on the \"Apply Now\" button, you will be prompted to set up a new account or login to an existing account. You will be able to upload the following required documents for consideration: Cover Letter, describing your qualifications and/or how you may be best suited for the role Resume/CV List of courses taught (including semester taught, course title, and number of course credits) Review of applications will begin 5 business days from the posting date and will continue until the position is filled. **Please note that finalist candidates will be asked to provide contact information for three (3) professional references, including current supervisor (or at least two previous supervisors) DEADLINE: Open until filled Northern Essex Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran or military status, genetic information, gender identity, or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statues and college policies. The College prohibits sexual harassment, including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation, or sexual violence shall be referred to the College's Affirmative Action Officer/Title IX Coordinator, Elizabete Trelegan (Assistant Director of Human Resources, B-219,978-556-3928/ etrelegan@necc.mass.edu), the Massachusetts Commission Against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Rights. Northern Essex Community College will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Prospective employees are encouraged to review the College's Annual Security Report (ASR), in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, which can be found on the disclosure page of the College's website at: http://www.necc.mass.edu/clery Assistant Professor", "summaryDescription" : "Nursing Faculty at Northern Essex Community College. Skills: Nursing education, Medical Surgical Nursing, Maternal/Child health, Pediatrics, Psychiatric nursing. Teach didactic lectures. 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Ophthalmic prescriptions", "domainList" : [ "eye-care-continuum", "ophthalmic-prescriptions" ], "domainSpecificKnowledge" : [ "Eye care continuum", "Ophthalmic prescriptions" ], "toolProficiency" : [ "Auto-lensometer", "Manual lensometer" ], "specialRequirements" : "Frequent walking, Regular bending, Regular stooping, Regular reaching, Lift up to 25 lbs, Constant grasping, Constant writing/typing, Visual acuity required, Auditory acuity required, Occasional driving, Occasional climbing", "qualificationsBasic" : "Minimum of 1 year interacting with customers/patients, Provide proof of identity and right to work", "qualificationsPreferred" : "Previous ophthalmic experience strongly preferred, ABO certification preferred, NCLE certification preferred", "workSiteFlexibility" : "Onsite", "rawDescription" : "EyeCare Partners is the nation’s leading provider of clinically integrated eye care. Our national network of over 300 ophthalmologists and 700 optometrists provides a lifetime of care to our patients with a mission to enhance vision, advance eye care and improve lives. Based in St. Louis, Missouri, over 650 ECP-affiliated practice locations provide care in 18 states and 80 markets, providing services that span the eye care continuum. For more information, visit www.eyecare-partners.com. SUMMARY An Optical Technician will achieve a world class Total Patient Experience that maximizes retail sales while also supporting the patients’ medical needs. This team member is trained to dispense and fit glasses and contacts, working from the prescriptions written by Optometrists and Ophthalmologists. They connect the patient's needs to the goods and services offered. LOCATION Work is primarily performed in a standard office or clinical setting. However, travel to other locations may be required to carry out essential job duties and responsibilities ESSENTIAL DUTIES AND RESPONSIBILITIES Embrace and execute our Total Patient Experience to build relationships with all patients while delivering great medical support Determine patient wants and needs and selling to exceed their expectations Assist patients in selecting frames according to style and color, coordinating frames with facial and eye measurements and optical prescriptions Able to operate the auto-lensometer and manual lensometer Educate and recommend specific lenses, lens coatings and frames to suit patient needs Can accurately collect measurements such as bridge, eye size, temple length, seg heights, vertex distance, pupillary distance, and pantoscopic tilt Dispense patient orders and repair and adjust patient frames Dispense all glasses and/or contact lens orders using current process QUALIFICATIONS Previous medical office experience preferred; previous ophthalmic experience strongly preferred. Minimum of 1 year in a position interacting with customers/patients or the equivalent combination of education and experience Favorable result on background check as required by state Must be able to provide proof of identity and right to work in the United States EDUCATION AND/OR EXPERIENCE High school diploma or GED required. LICENSES AND CREDENTIALS ABO and NCLE certifications preferred but not required. SYSTEMS AND TECHNOLOGY Proficient in Microsoft Excel, Word, PowerPoint, Outlook PHYSICAL REQUIREMENTS This role requires a variety of physical activities to effectively perform essential job functions. The position involves frequent walking (75%), sitting (50%), and standing (50%), with regular bending, stooping, and reaching (25–50%). Employees must be able to lift, carry, push, and pull items up to 25 lbs. Strong fine motor skills and full use of hands are essential, as the role demands constant grasping, writing/typing, and use of technology. Visual and auditory acuity—including color, depth, peripheral vision, and the ability to adjust focus—is required 100% of the time. Occasional driving or climbing may also be necessary. If you need assistance with this application, please contact (636) 227-2600. Please do not contact the office directly – only resumes submitted through this website will be considered. EyeCare Partners is an equal opportunity/affirmative action employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. NOTE: Job descriptions are intended to be accurate reflections of those principal job elements essential for making fair pay decisions about jobs. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.", "summaryDescription" : "Optical Sales Associate - Willing to Train! at Eye Care Partners. Skills: Patient experience, Retail sales, Optical dispensing. Achieve world class Total Patient Experience. 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S. Citizen, Active DoW Secret Clearance, Non-remote, Physical lifting", "qualificationsBasic" : "U. S. Citizen with active DoW Secret Clearance, IAT Level II certification equivalent or higher, Two (2+) years relevant experience, Experience with remote connection troubleshooting, In-depth knowledge of Microsoft OS, Knowledge of Microsoft Office applications, Ability to learn unique applications, Familiarity with printer troubleshooting", "qualificationsPreferred" : "Experience in DoD environment, Problem solver and troubleshooter, Self-starter requiring minimal supervision, Experience providing quality service, Experience supporting VIP end users, Excellent communication skills, Superior organizational skills, Ability to prioritize and manage multiple tasks", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Link Solutions, Inc. delivers reliable and effective Information Technology services to government clients in support of critical mission needs. Delivering a broad range of Infrastructure Operations, Application Development, Cybersecurity, Virtualization, Cloud and Mobility services. If you’re looking for a technology company that values innovation, with a vision toward the future of the technology landscape, look no further than Link Solutions! Link is quality and compliance-focused, under our guiding philosophy, “Mission First, Customer Always\". We are certified in ISO 9001:2015, ISO 20000-1:2018, and ISO 27001:2022; CMMC Level 2 certified; and appraised at CMMI Maturity Level 3 for Services and Development. Link Solutions is seeking a Help Desk Support Analyst (Associate-Level) to join our team in support of the Defense Health Agency (DHA) Operational Medical Systems (OPMED) at Ft. Detrick, MD. * U.S. Citizen with an active DoW Secret Clearance * IAT Level II certification equivalent or higher * Non-remote (relocation incentive available) The Help Desk Support Analyst will support and manage the functionality and efficiency of desktop computers supporting mission-critical operations. The Analyst will provide various computer hardware and software services to end users for the operation and use of computer hardware and software and related peripherals. They will work as part of Tier 1 and 2 service teams to ensure a timely response to service requests and incident tickets. Become an integral part of a professionally diverse team while working at an industry-leading organization, where work/life balance and employees come first. This is a great opportunity that will allow you to work on innovative projects that offer advancement and growth while helping protect our national security. Job Responsibilities: * Install, configure, relocate, troubleshoot, and support user laptops and personal mobile devices; perform software upgrades, operating system troubleshooting; diagnose and resolve network connectivity, cabling, and configuration issues. * Provide Tier I/II help desk support by responding to user inquiries, diagnosing technical issues, determining root cause, implementing permanent or temporary solutions, and escalating issues as necessary to ensure timely resolution. * Support standard desktop and enterprise applications, Microsoft Windows operating systems, and Microsoft Office 365 application suite. * Utilize ticket system to manage workload and obtain work assignments. * Perform physical tasks related to IT support, including lifting and moving computers, monitors, printers, and other IT equipment. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Shift/Hours * Monday - Friday * 8:00 AM to 4:00 PM ## Qualifications * U.S. Citizen with an active DoW Secret Clearance * IAT Level II Certification equivalent or higher per DoD 8570/DoD 8140 (CompTIA Security+ CE, etc.). * Two (2+) years of relevant experience working in an IT or Service Desk environment. * Experience with remote connection and troubleshooting Windows laptop computers. * In-depth knowledge of the most recent version of Microsoft Operating System, Microsoft Office applications, and other common desktop applications, with the ability to quickly learn unique applications. * Familiarity with basic troubleshooting techniques for personal and network printers. * Strong customer service skills, interacting with a user base. Preferred: * Experience working in a Department of Defense (DoD) environment. * Problem solver and troubleshooter who thrives in resolving complex problems. * Strong self-starter requiring minimal supervision. * Experience providing quality service and support for mission-critical systems and VIP end users. * Excellent communication skills (written and oral) and interpersonal skills. * Superior organizational skills, attention to detail, and ability to prioritize and manage multiple tasks. ## Additional Information Link Solutions Inc. offers a competitive compensation and benefits package to include paid holidays, paid time off, medical, dental, vision, company-paid long and short-term disability, life insurance, referral bonuses, relocation reimbursement incentive, certification reimbursement program, retirement, and more. Link Solutions, Inc. is an EOE. AA/M/F/D/V. We participate in the E-Verify Employment Verification Program. All your information will be kept confidential according to EEO guidelines.", "summaryDescription" : "Help Desk Support Analyst (Associate-Level) at Link Solutions, Inc.. Skills: Help desk support, Tier 1 support, Tier 2 support. Install user laptops. Configure user laptops", "postedDate" : "2026-06-15T19:26:49.000", "createdAt" : "2026-06-16T01:37:34.825", "lastUpdated" : "2026-06-16T11:04:23.904", "ingestTimestamp" : "2026-06-16T01:37:34.825", "mongoId" : "6a307252f292fd229cffcfe9", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 45000, "salaryAnnualMax" : 65000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Network connectivity troubleshooting", "Cabling troubleshooting", "Configuration troubleshooting", "Help desk support", "Tier 1 support", "Tier 2 support", "Customer service", "Technical support", "Operational Medical Systems", "Defense Health Agency", "IAT Level II", "Ticket system" ], "skillCount" : 12, "jobCategory" : "engineering", "jobSubcategory" : "software", "seniorityLevel" : "Junior", "dataQualityScore" : 1.0, "_score" : 643.24243, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2d118374d8ee00a0ae3dd8", "title" : "IT Support & Help Desk", "company" : "Stego Industries", "salary" : { "min" : 48000.0, "max" : 65000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "The estimation is based on the market baseline for an Entry-level IT Support & Help Desk role in San Clemente, California, adjusted for the manufacturing industry and company size." }, "location" : "San Clemente, CA", "locations" : [ "San Clemente", "CA" ], "timestamp" : "2026-06-15T03:29:17.028", "fingerprint" : "0416856c4dcb79bffc97463d19f2ca237ac38ca9887b27694541d7d861a825d3", "source" : "breezyhr", "language" : "en", "applyUrl" : "https://stego-industries.breezy.hr/p/c839fbfca3f8-it-support-help-desk", "externalId" : "c839fbfca3f8", "industryFunction" : { }, "structuredLocations" : [ { "city" : "San Clemente", "state" : "California", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "33.4270275,-117.6124179" } ], "locationText" : "San Clemente, California, United States", "employmentType" : "FULL_TIME", "coreResponsibilities" : "Provide technical support, Resolve IT issues, Assist users with hardware, Assist users with software, Manage IT tickets, Maintain IT systems, Install new hardware, Install new software", "remoteFriendly" : true, "workSiteFlexibility" : "Onsite", "rawDescription" : "At Stego, we believe work should be more than a place you go – it should be a community where you thrive. Join us for an opportunity that goes beyond a job; it", "summaryDescription" : "IT Support & Help Desk at Stego Industries. Provide technical support. Resolve IT issues", "createdAt" : "2026-06-13T23:45:22.358", "lastUpdated" : "2026-06-15T03:29:17.028", "ingestTimestamp" : "2026-06-13T23:45:22.358", "mongoId" : "6a2d118374d8ee00a0ae3dd8", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 48000, "salaryAnnualMax" : 65000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "engineering", "jobSubcategory" : "software", "seniorityLevel" : "Entry", "dataQualityScore" : 0.6666667, "_score" : 613.26935, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Manufacturing", "llmIndustryConfidence" : 0.85 }, { "id" : "6a2c8e0774d8ee00a097abd7", "title" : "Help Desk Technician", "company" : "Hayes Locums", "industry" : "IT", "salary" : { "min" : 52000.0, "max" : 78000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Help Desk Technician in Fort Lauderdale, adjusted for mid-seniority and the healthcare industry." }, "location" : "Fort Lauderdale, FL", "locations" : [ "Fort Lauderdale, FL" ], "certifications" : [ "CompTIA A+", "Network+", "Security+" ], "timestamp" : "2026-06-15T22:52:29.345", "fingerprint" : "a887f4b907dc39ccf7259a143e18e0c6cd6bce4282225a9d5f2ac3d9dbf4226d", "source" : "lever", "language" : "en", "applyUrl" : "https://jobs.lever.co/hayeslocums/ca7d90ab-c100-4f24-b30f-24d4fdbc9e0c/apply", "externalId" : "ca7d90ab-c100-4f24-b30f-24d4fdbc9e0c", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Fort Lauderdale", "state" : "Florida", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "26.1223084,-80.1433786" } ], "locationText" : "Fort Lauderdale, Florida, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "technicalSkills" : "Microsoft Office Suite, Ticketing systems", "professionalSkills" : [ "Problem-solving", "Customer service", "Time management" ], "hardSkillsList" : [ "Hardware troubleshooting", "Software installation", "Network connectivity" ], "hardSkills" : [ { "name" : "Hardware troubleshooting", "level" : "intermediate" }, { "name" : "Software installation", "level" : "intermediate" }, { "name" : "Network connectivity", "level" : "intermediate" } ], "majorSkills" : "Help desk support, Technical troubleshooting", "majorSkillsList" : [ "Help desk support", "Technical troubleshooting" ], "coreResponsibilities" : "Provide technical support to end-users, Respond to and resolve IT support tickets, Install and configure computer hardware and software, Troubleshoot hardware and software issues, Maintain inventory of IT equipment, Document IT procedures and solutions, Assist with network connectivity issues, Escalate complex issues to senior IT staff", "teamCollaboration" : "IT support team", "toolProficiency" : [ "Microsoft Office Suite", "Ticketing systems" ], "communicationSkills" : "End-user support", "documentationSkills" : "IT procedures; Technical solutions", "problemSolvingSkills" : "Troubleshooting; Root cause analysis", "outcomesObjectives" : "Resolve IT support tickets efficiently; Maintain IT equipment inventory; Ensure smooth IT operations", "qualificationsBasic" : "5+ years of experience in a similar role, Proficiency in Microsoft Office Suite, Experience with ticketing systems", "qualificationsPreferred" : "Associate's degree in IT or related field, Certifications like CompTIA A+, Network+, or Security+", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "## Description Join a high-performing operations team where you will solve technical issues and deliver a best in class customer service experience. About Hayes Locums Hayes Locums is one of the nation’s leading physician staffing firms, specializing in locum tenens placements for hospitals, clinics, and healthcare organizations. Our mission is to match physicians and advanced practice clinicians with the right opportunities, because quality matches lead to quality care. Founded in 2012, Hayes Locums is trusted for integrity, reliability, and service excellence and is ranked the 6th largest locum tenens firm by Staffing Industry Analysts (SIA). About the Role We are seeking a Help Desk Technician to join our growing team. You will serve as the first point of contact for technical issues and requests, supporting users in person as well as via phone and email. Our team prioritizes first-call resolution whenever possible and empowers technicians to take ownership of issues from start to finish. This requires strong technical knowledge, effective communication skills, and a proactive, customer-focused approach. Role Highlights • First point of contact for all technical support requests • High-volume, fast-paced support environment • Focus on first-call resolution and ownership • Strong collaboration with Tier 2 and Tier 3 support teams This role is focused on maintaining stable and reliable technology platforms, enabling employees to perform at their best, and delivering a high-quality internal support experience. What You Will Do • Provide technical support across end user platforms and technologies • Troubleshoot hardware and software issues both onsite and remotely • Support technical onboarding for high volumes of new employees • Partner with Tier 2 and Tier 3 teams to escalate and resolve complex issues • Document and track all issues in the help desk ticketing system • Follow up with users to ensure timely resolution of requests • Identify opportunities to improve processes and efficiency • Maintain and track hardware and software inventory • Support business continuity efforts, including hurricane preparedness Culture & Workplace Hayes Locums fosters a work-hard, play-hard culture built on collaboration, accountability, and shared success. Our in-office environment is intentionally designed to support focus, connection, and high performance. You’ll join a high-performing, collaborative team in a fast-paced environment where results, growth, and development are valued. Our Fort Lauderdale office features: • Modern, open office design with glass-walled offices and spacious workstations • Dedicated lounge areas for collaboration and recharge • Private, employee-only onsite gym • Fully stocked kitchens on each floor • Onsite amenities including ping pong, foosball, and a golf simulator Work Schedule This position is based in-office Monday through Friday, 9:00 AM to 6:00 PM. Upon successful completion of the onboarding ramp (typically around 90 days, at the manager’s discretion), employees may become eligible for one remote workday per week (Wednesday or Friday), subject to business needs. Compensation • $52,000 per year In select cases, candidates with demonstrated experience and strong technical capabilities may be considered for a higher compensation level, based on internal evaluation. Core Qualifications • Bachelor’s degree in a technical field preferred • Solid knowledge of Windows operating systems, Active Directory, Office 365, and networking concepts • Strong understanding of desktop, laptop, tablet, and mobile device setup and troubleshooting processes • Ability to diagnose and resolve complex technical issues • Ability to prioritize and manage multiple support requests in a fast-paced environment • Excellent communication skills • Customer-oriented with a strong desire to help others • Experience with technical documentation is a plus • Familiarity with MacOS is a plus • A+ and Network+ certifications or equivalent are preferred • Must be authorized to work in the United States without current or future sponsorship requirements Benefits • Medical, Dental, and Vision Coverage • 401(k) with Employer Match • Employee Assistance Programs • Mental Health Resources • Learning and Development Courses • Generous PTO and Paid Holidays Equal Opportunity & Accessibility Hayes Locums is an Equal Opportunity Employer. We celebrate diversity and are committed to fostering an inclusive environment where all qualified individuals are considered. Employment decisions are based on qualifications, merit, and business needs.", "summaryDescription" : "Help Desk Technician at Hayes Locums. Skills: Help desk support, Technical troubleshooting. Provide technical support to end-users. Respond to and resolve IT support tickets", "postedDate" : "2026-06-12T20:51:15.748", "createdAt" : "2026-06-12T20:51:15.748", "lastUpdated" : "2026-06-15T22:52:29.345", "ingestTimestamp" : "2026-06-14T21:37:19.717", "mongoId" : "6a2c8e0774d8ee00a097abd7", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 52000, "salaryAnnualMax" : 78000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Hardware troubleshooting", "Software installation", "Network connectivity", "Help desk support", "Technical troubleshooting", "Problem-solving", "Customer service", "Time management", "CompTIA A+", "Network+", "Security+", "Microsoft Office Suite", "Ticketing systems" ], "skillCount" : 13, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.8888889, "_score" : 609.0732, "daysOld" : 3, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.95 }, { "id" : "6a262f8374d8ee00a020ad06", "title" : "CDL Local Driver FRUIT ACCOUNT TWICK NEEDED OR WILLING TO GET IT ASAP", "company" : "Salt City Trucking", "industry" : "Logistics", "salary" : { "min" : 1350.0, "max" : 1450.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Freeport, TX", "locations" : [ "Freeport", "TX" ], "certifications" : [ "CDL A" ], "timestamp" : "2026-06-15T08:28:59.261", "fingerprint" : "7f5662050e46efa9eedd3673bde849437a0b874906c6a8dfd4719c3240c2db98", "source" : "breezyhr", "language" : "en", "applyUrl" : "https://salt-city-trucking.breezy.hr/p/c97390a9b055-cdl-i-local-driver-fruit-account-twick-needed-or-willing-to-get-it-asap", "externalId" : "c97390a9b055", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Freeport", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "28.9496782,-95.3461433" } ], "locationText" : "Freeport, Texas, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 6, "coreResponsibilities" : "Drive truck, Deliver goods", "domainKnowledge" : "Fruit account", "domainList" : [ "fruit-account" ], "domainSpecificKnowledge" : [ "Fruit account" ], "specialRequirements" : "Needs TWICK, No SAP drivers, Work weekends", "qualificationsBasic" : "6 months experience, Clean record", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Now offering a Local CDL A driver opportunity CHIQIUTA FRUIT account! Get HOME every DAY! NIGHTS /and can WORK WEEKENDS! NEEDS TWICK! NO SAP DRIVERS ! 6 months experience required! Must have a clean record! You can average $1,350 to 1450 weekly. Paid vacation and receive great benefits!", "summaryDescription" : "CDL Local Driver FRUIT ACCOUNT TWICK NEEDED OR WILLING TO GET IT ASAP at Salt City Trucking. Drive truck. Deliver goods", "createdAt" : "2026-06-14T04:34:35.242", "lastUpdated" : "2026-06-15T08:28:59.261", "ingestTimestamp" : "2026-06-14T04:34:35.242", "mongoId" : "6a262f8374d8ee00a020ad06", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 70200, "salaryAnnualMax" : 75400, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Fruit account", "CDL A" ], "skillCount" : 2, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "_score" : 607.792, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Logistics", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2ca57b74d8ee00a09b6bd9", "title" : "Help Desk Tier Support", "company" : "C3EL", "industry" : "Government", "salary" : { "min" : 32500.0, "max" : 45500.0, "currency" : "EUR", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "The estimated salary is based on the market baseline for a Senior Help Desk Tier Support in Larissa, Greece, adjusted for the government industry and full-time employment." }, "location" : "Customer Site", "locations" : [ "Customer Site" ], "certifications" : [ "A+CE", "CCNA-Security", "CND", "Network+ CE", "SSCP" ], "timestamp" : "2026-06-15T06:43:42.197", "fingerprint" : "7d2e0d8eb0ac279fe6be27219cd255afe3f86db19e00b908e92d8a9ec6156bc0", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/c3el/jobs/5163771007", "externalId" : "5163771007", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Larissa", "country" : "Greece", "continent" : "eu", "source" : "llm", "workMode" : "onsite", "geo" : "39.6383092,22.4160706" } ], "locationText" : "Larissa, Greece", "minimumEducation" : "Associate's", "experienceMinYears" : 7, "experienceMaxYears" : 10, "experienceLevel" : "Senior", "technicalSkills" : "IP troubleshooting, Network connectivity troubleshooting, Microsoft domain environment, Exchange mailboxes", "hardSkillsList" : [ "Laptop imaging", "User account management", "Permissions management", "Email troubleshooting", "Printer configuration" ], "hardSkills" : [ { "name" : "Laptop imaging", "level" : "intermediate" }, { "name" : "User account management", "level" : "intermediate" }, { "name" : "Permissions management", "level" : "intermediate" }, { "name" : "Email troubleshooting", "level" : "intermediate" }, { "name" : "Printer configuration", "level" : "intermediate" } ], "majorSkills" : "Help Desk Support, Troubleshooting, Network Support", "majorSkillsList" : [ "Help Desk Support", "Troubleshooting", "Network Support" ], "coreResponsibilities" : "Perform laptop imaging, Perform deployment, Conduct IP troubleshooting, Conduct network connectivity troubleshooting, Create user accounts, Manage user accounts, Add computers to domain, Remove computers from domain, Assign users to groups, Apply necessary permissions, Create Exchange mailboxes, Manage Exchange mailboxes, Diagnose email issues, Resolve email issues, Troubleshoot printers, Configure printers, Map shared printers, Document support actions, Document troubleshooting steps", "domainKnowledge" : "Military environment", "domainList" : [ "military-environment" ], "domainSpecificKnowledge" : [ "Military environment" ], "communicationSkills" : "Customer-focused assistance", "documentationSkills" : "Document support actions; Document troubleshooting steps", "problemSolvingSkills" : "Troubleshooting", "specialRequirements" : "US Citizenship required, Secret clearance, Travel up to 10%", "qualificationsBasic" : "Active Secret clearance, US Citizenship required, 7 years IT systems experience, 4 years IT customer support, 2 years military environment experience, A+CE or CCNA-Security or CND or Network+ CE or SSCP certification", "qualificationsPreferred" : "Associate's degree in Networking", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Overview: Job Title: Help Desk Tier I Support Security Clearance: Secret Location: Larissa, Greece (Due to the nature of the work and contract requirements, U. S. Citizenship is required.) Description: C3EL is seeking a Help Desk Tier I Support to join our team in Greece. In this role, you’ll be the first line of defense for resolving technical issues by providing timely troubleshooting, guidance, and support for computers, networks, and related systems. You’ll deliver clear, customer-focused assistance while keeping operations running smoothly and efficiently. Responsibilities will include, but not be limited to: Perform laptop imaging and deployment. Conduct basic IP and network connectivity troubleshooting. Create and manage user accounts within a Microsoft domain environment. Add and remove computers from the domain. Assign users to appropriate groups and apply necessary permissions. Create and manage Exchange mailboxes. Diagnose and resolve user email-related issues. Troubleshoot and configure printers, including mapping shared printers. Document all support actions and troubleshooting steps for reporting and tracking purposes. Minimum Qualifications: An Active, in-scope US Government issued Secret clearance. Due to the nature of the work and contract requirements, US Citizenship is required. Must have a minimum of seven (7) years of experience with IT systems. Must have a minimum of four (4) years in IT customer support. Must have a minimum of two (2) years experience in a military environment. Must have one (1) of the following required certifications: A+CE or CCNA-Security or CND or Network+ CE or SSCP. Able to travel to support mission up to 10%. Education: Associate’s degree in Networking, OR eleven (11) total years of recent specialized experience.", "summaryDescription" : "Help Desk Tier Support at C3EL. Skills: Help Desk Support, Troubleshooting, Network Support. Perform laptop imaging. 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S. Army War College (USAWC) Distance", "domainKnowledge" : "Distance Education Program", "domainList" : [ "distance-education-program" ], "domainSpecificKnowledge" : [ "Distance Education Program" ], "qualificationsBasic" : "Faculty Instructor experience", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Are you looking for a Challenge? Looking for an innovative organization and the opportunity to learn and grow professionally? We can help! We are seeking an experienced Faculty Instructor to support the U. S. Army War College (USAWC) Distance Education Program (DEP). This position is on-site at the", "summaryDescription" : "1st-Year DDE Faculty Instructor at Terrestris Global Solutions. Support U. S. Army War College (USAWC) Distance", "createdAt" : "2026-06-15T22:12:38.499", "lastUpdated" : "2026-06-16T06:42:34.613", "ingestTimestamp" : "2026-06-15T22:12:38.499", "mongoId" : "6a3058cdf292fd229cf4424b", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 55000, "salaryAnnualMax" : 75000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Distance Education Program" ], "skillCount" : 1, "jobCategory" : "education", "jobSubcategory" : "support", "seniorityLevel" : "Entry", "dataQualityScore" : 0.7777778, "_score" : 592.8116, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Government", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2eb4f574d8ee00a0e80d62", "title" : "Manager, Faculty Affairs", "company" : "University of Miami", "industry" : "Education", "salary" : { "min" : 724.0, "max" : 724.0, "currency" : "USD", "frequency" : "yearly" }, "location" : "Coral Gables, FL", "locations" : [ "Coral Gables, FL", "United States of America" ], "timestamp" : "2026-06-16T00:38:13.586", "fingerprint" : "1c2eded72dac1341d2e7d388aa10d8c18feeb5dfa13048abe016288fa383b889", "source" : "workday", "language" : "en", "applyUrl" : "https://umiami.wd1.myworkdayjobs.com/UMCareerStaff/job/Coral-Gables-FL/Manager--Faculty-Affairs_R100097523", "externalId" : "R100097523", "industryFunction" : { }, "locationPoint" : "19.37329,-81.4142", "structuredLocations" : [ { "city" : "Coral Gables", "state" : "Florida", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "25.7331105,-80.2585107" } ], "locationText" : "Coral Gables, Florida, United States", "employmentType" : "FULL_TIME", "experienceLevel" : "Manager", "coreResponsibilities" : "Manage faculty affairs, Support faculty recruitment, Oversee faculty onboarding, Administer faculty appointments, Process faculty promotions, Manage faculty departures, Maintain faculty records, Ensure compliance with policies", "domainKnowledge" : "Faculty affairs; Academic policies; University governance", "domainList" : [ "faculty-affairs", "academic-policies", "university-governance" ], "domainSpecificKnowledge" : [ "Faculty affairs", "Academic policies", "University governance" ], "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "**_Current Employees:_** If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click [here](https://www.myworkday.com/umiami/d/task/1422$7248.htmld) to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this [tip sheet](https://my.it.miami.edu/wda/erpsec/tipsheets/ER_eRecruiting_ApplyforaJob.pdf). The Manager, Faculty Affairs supports faculty recruitment, faculty development initiatives and advancement. This role manages Faculty Affairs policies and procedures and provisions in the Faculty Manual. This job works closely with faculty members, administrators and staff to establish, maintain, and improve all aspects of the faculty life-cycle processes from on-boarding through retirement. _DEPARTMENT SPECIFIC FUNCTIONS_ **Communications** * Ensures UM and Office of Faculty Affairs (OFA) visual identity is preserved in all communications, including development of templates. * Collects content, compiles, creates, edits and publishes Faculty Focus. * Maintains the OFA website. * Trains and supervises other OFA team members on software and communications tools as needed. * Regularly compiles, updates, and maintains contact lists and OFA listservs. * Regular communications with faculty regarding programming and requests. **Programming** * Coordinates annual programming calendar for the OFA * Obtains requisite guidance from OFA leadership for the annual programming calendar * Disseminates calendar to the OFA team * Ensures calendar and all related programming is accurately archived in the OFA’s box folder * Works with the Vice Provost, Associate Provost, and Directors to manage OFA events from idea phase through successful completion * Creates and disseminate event invitations * Develops relevant marketing materials * Tracks RSVPs * Handles pre-event logistics including run-of-show and follow-up calls * Event-day management * Supervises and manages registration, check-in, and online event logistics * Ensures timely reconciliation of event expenditures * Ensures OFA leadership has up to date information for all programming events, including briefing on any pending decisions or necessary troubleshooting. * Researches, monitors, and implements feedback from surveys completed by program attendees to measure the impact and success of the various programs. **Unit Support** * Conducts research and makes recommendations on OFA purchases regarding gifts and giveaways. * Provides support to OFA leadership in the delivery of the unit’s strategic plans by establishing and continuously assessing the effectiveness of the internal controls within the unit. * Develops working relationships and maintains open lines of communication with university business units and administrators to facilitate faculty affairs operations. * Maintains OFA Standard operating procedures related to assigned tasks. * Facilitates office activities, which may include clerical functions, collecting and analyzing data, or ensuring compliance with policies and procedures. * Prepares briefing materials, draft reports, communications, presentations, and correspondence. * Creates internal filing systems and files faculty records. * Receives guests in the Office of Faculty Affairs, responds to telephone call, and manages the OFA email inbox when necessary. * Responds to inquiries providing general OFA guidance or by assisting with responses to unique situations. **Support of Core Unit Functions** * Receives, tracks, and processes faculty leave requests. * Oversees the process for courtesy and affiliate appointments. * Drafts and distributes notifications for workflows that include but are not limited to: special reviews, sabbaticals and other leaves, emeritus, secondary appointment, retirement and other terminations, reappointment, non-reappointment, honorific appointment, courtesy appointment, and affiliate appointment. * Records academic appointments and other faculty information in Workday. * Assists with review and approval of Workday payment actions. * Ensures faculty data accuracy in relevant OFA business processes, including generating and reviewing reports in Workday. * Manages and oversees faculty position requests and hiring/onboarding for Associated Faculty. * Completes, maintains, and audits faculty credentialling/degree conferral by requesting transcripts and degree evaluations. * Manages special requests to faculty Workday profiles such as hire date revisions, changes in faculty status, legal name changes, etc. * Coordinates faculty offboarding, including retiree access, Emeritus status, and commencement recognition. * Tracks and executes the business processes necessary for faculty compensation changes. This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary. **CORE QUALIFICATIONS** Education: Bachelor’s degree in relevant field required Experience: Minimum 5 years of relevant experience required Certification and Licensing: Refer to department description for applicable certification requirements Knowledge, Skills and Abilities: * Operational Management: Optimizes day-to-day operations and processes for efficiency and effectiveness. * Organizational Development: Ability to implement strategies to improve organizational effectiveness, engagement, and manage change. * Financial Oversight: Knowledge of financial operations and management. * Team Leadership: Ability to create and maintain a cohesive and productive team environment, build positive working relationships and work collaboratively with others. * Technical Proficiency: Skilled in using office software, technology, and relevant computer applications. * Communication: Strong verbal and written communication skills to convey ideas clearly and persuasively. This is a core job profile description and is not reflective of all duties that may be assigned to a specific position in each individual department. The above statements are intended to describe the general nature and primary responsibilities of this core job profile. Specific duties and tasks may vary based upon departmental needs. Other duties may be assigned to the above consistent with the knowledge, skills, and abilities required for the job. The University of Miami is recognized as one of the nation’s premier research institutions and academic health systems and is among the largest employers in South Florida. With more than 20,000 faculty and staff, the University is committed to excellence and guided by a mission to positively impact the lives of students, patients, and communities locally and globally. We are dedicated to fostering a culture where every individual feels valued and empowered to contribute meaningfully. United by shared values, the University community works together to build an environment defined by purpose, collaboration, and service. The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click [_here_](https://www.hr.miami.edu/careers/eo-ada/index.html) for additional information. **Job Status:** Full time **Employee Type:** Staff", "summaryDescription" : "Manager, Faculty Affairs at University of Miami. Manage faculty affairs. 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PLEASE APPLY VIA THE LINK BELOW: https://necc.interviewexchange.com/jobofferdetails.jsp?JOBID=200900 About Northern Essex Community College: THE COLLEGE: Northern Essex Community College (NECC) serves about 5,000 credit students each semester on two campuses located in the beautiful, historic Merrimack Valley region of northeast Massachusetts. Our suburban Haverhill campus sits on 106 acres near Kenoza Lake and features a Technology Center and an award-winning Student One-Stop Center. Our urban campus in Lawrence occupies a number of buildings in the heart of downtown. Most recently, we have constructed a new 44,000 square foot health technologies facility, the Dr. Ibrahim El-Hefni Allied Health & Technology Center. Both campuses are a short drive to Boston and to the beaches and state parks along the coast. The College has been building an organizational culture that values initiative and innovation, and seeks to identify and develop the strengths in students, faculty, staff, and programs in order to grow and improve. NECC is also committed to using evidence to guide planning and decision-making. These values are reflected in the use of Appreciative Inquiry for strategic planning and accreditation; in our investment in strengths-based, institution-wide professional development; and in our ten-year involvement as a Leader College in Achieving the Dream, a national network of community colleges dedicated to using data to close student achievement gaps. We are also committed to the recruitment and retention of a diverse workforce that reflects the communities we serve. With over 40% Hispanic students, NECC was the first federally recognized Hispanic Serving Institution (HSI) in New England. We seek leaders who are committed to the community college mission, actively engaged in promoting diversity, and prepared to use their unique strengths and innovation with the goal of student success. Job Description: POSITION: Adjunct Faculty - Business and Accounting: Behavioral Sciences Department; Business and Professional Studies Division; Haverhill (100 Elliott Street) or Lawrence campuses (45 Franklin Street); MCCC/MTA DCE Unit Position SUMMARY: For Fall 2026, we are seeking instructors for a primarily day-accelerated, face-to-face Introduction to Accounting I (ACC101) class at 45 Franklin Street in Lawrence. We are additionally seeking instructors to join our Adjunct Faculty pool to teach a variety of Business and Accounting courses on an as-needed basis. Classes are typically offered at NECC's Haverhill and/or Lawrence campuses during daytime and evening hours, as well as online, face-to-face, and in hybrid formats. A list of potential courses can be found online in the Course Catalog. Course descriptions are available on the NECC website. Please note: Positions will be available pending sufficient enrollment. REPORTS TO: Dean of Business and Professional Studies RESPONSIBILITIES: Teach assigned courses according to Academic Catalog description and established departmental student learning outcomes. Adhere to all NECC policies and MCCC contract requirements, including policies regarding grading, deadlines, evaluation process, and syllabus requirements. PLEASE NOTE, WE DO NOT REVIEW APPLICATIONS SUBMITTED THROUGH MASSCAREERS. PLEASE APPLY VIA THE LINK BELOW: https://necc.interviewexchange.com/jobofferdetails.jsp?JOBID=200900 Requirements: MINIMUM QUALIFICATIONS: Master's degree in Accounting, Business, or related field Experience teaching in a related discipline at the college level Experience using technology in instruction and assessment PREFERRED QUALIFICATIONS: Community College teaching experience Experience with online and hybrid teaching and experiential learning Experience with Brightspace Learning Management System Bilingual (Spanish/English) Experience working with and supporting a culturally diverse population EQUIVALENCY STATEMENT : Applicants who do not meet the qualifications as noted above are encouraged to put in writing precisely how their background and experience has prepared them with the equivalent combination of education, training, and experience required for the responsibilities of this position. BACKGROUND CHECK : Candidates will be required to pass a CORI and SORI check as a condition of employment. Additional Information: SALARY: $1,512.00/credit - $1,826.00/credit, per credit based on DCE step, per the DCE Contract, non-benefited. ANTICIPATED START DATE: As needed, based on departmental requirements and candidate availability. Application Instructions: TO APPLY: To be considered for this position click on the \"Apply Now\" button, you will be prompted to set up a new account or login to an existing account. You will be able to upload the following required documents for consideration: Cover Letter, describing your qualifications and/or how you may be best suited for the role Resume/CV Three (3) professional references Official transcript(s) will be required at the time of hire. DEADLINE: Open until filled **THIS POOL IS VALID THROUGH JUNE 30, 2027. APPLICANTS WISHING TO REMAIN IN THE POOL MUST REAPPLY AND UPDATE THEIR INFORMATION THEREAFTER.** Northern Essex Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran or military status, genetic information, gender identity, or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statues and college policies. The College prohibits sexual harassment, including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation, or sexual violence shall be referred to the College's Affirmative Action Officer/Title IX Coordinator, Elizabete Trelegan (Assistant Director of Human Resources, B-219,978-556-3928/ etrelegan@necc.mass.edu), the Massachusetts Commission Against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Rights. Northern Essex Community College will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Prospective employees are encouraged to review the College's Annual Security Report (ASR), in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, which can be found on the disclosure page of the College's website at: http://www.necc.mass.edu/clery CC Adjunct Faculty", "summaryDescription" : "Adjunct Faculty - Business and Accounting at Northern Essex Community College. Skills: Accounting, Business. Teach assigned courses. Adhere to NECC policies", "createdAt" : "2026-06-14T08:45:14.848", "lastUpdated" : "2026-06-15T10:24:06.015", "ingestTimestamp" : "2026-06-14T08:45:14.848", "mongoId" : "6a19571a58b93c861e4a44bb", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "200k+", "hasSalary" : false, "allSkills" : [ "Accounting", "Business" ], "skillCount" : 2, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.7777778, "_score" : 568.6701, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Education", "llmIndustryConfidence" : 0.98 }, { "id" : "6a2c6c1a74d8ee00a0916c7b", "title" : "IT Help Desk Technician", "company" : "Tactacam", "industry" : "Outdoor & Apparel", "salary" : { "min" : 52000.0, "max" : 78000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for IT Help Desk Technician in Billings, MT, adjusted for mid-seniority and technology industry." }, "location" : "Billings, Montana, United States", "locations" : [ "Billings", "Montana", "United States" ], "timestamp" : "2026-06-15T05:17:11.068", "fingerprint" : "d9a509867d781493966f80ac1db93bd1095b22a10d9002bb62b49440f50988dd", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/tactacam/jobs/4283936009", "externalId" : "4283936009", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Billings", "state" : "Montana", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "45.7874957,-108.4960700" } ], "locationText" : "Billings, Montana, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "Associate's", "technicalSkills" : "Windows, MacOS, ChromeOS, TCP/IP, DNS, DHCP, VPN", "professionalSkills" : [ "Customer service", "Technical support", "Asset management", "Hardware repair", "Onboarding process", "Offboarding process", "Inventory management", "Solutions focused" ], "hardSkillsList" : [ "Hardware repair", "RMA processing", "Component repair", "Computer configuration", "Inventory tracking" ], "softSkillsList" : [ "Patience" ], "hardSkills" : [ { "name" : "Hardware repair", "level" : "intermediate" }, { "name" : "RMA processing", "level" : "intermediate" }, { "name" : "Component repair", "level" : "intermediate" }, { "name" : "Computer configuration", "level" : "intermediate" }, { "name" : "Inventory tracking", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Patience" } ], "majorSkills" : "IT Help Desk, Desktop Support, Hardware Troubleshooting", "majorSkillsList" : [ "IT Help Desk", "Desktop Support", "Hardware Troubleshooting" ], "coreResponsibilities" : "Provide timely support, Manage and resolve tickets, Ensure prompt follow-through, Clear communication, Log and track requests, Maintain ticket records, Prepare computers, Configure computers, Ship new hire computers, Set up workstations, Receive returned hardware, Inventory returned hardware, Process returned hardware, Perform RMA processing, Perform hardware repair, Provide Tier 1/2 troubleshooting, Create knowledge base articles, Update knowledge base articles, Participate in on-call rotation, Deliver outstanding customer service, Collaborate with team, Support colleagues", "teamCollaboration" : "IT Help Desk team; Solutions-focused department", "domainKnowledge" : "Action camera technology; Outdoor technology", "domainList" : [ "action-camera-technology", "outdoor-technology" ], "domainSpecificKnowledge" : [ "Action camera technology", "Outdoor technology" ], "toolProficiency" : [ "Zendesk", "Okta", "Jamf", "Microsoft Intune", "Google Workspace", "Slack", "FedEx", "UPS" ], "communicationSkills" : "Translate technical concepts; Written communication; Verbal communication", "documentationSkills" : "Knowledge base articles", "problemSolvingSkills" : "Troubleshooting; Solving technical challenges", "specialRequirements" : "Early start 7:00 AM, On-call rotation", "qualificationsBasic" : "Associate's or Bachelor's degree, Equivalent hands-on work experience, Proven IT Help Desk experience, Proficiency supporting Windows, Proficiency supporting macOS, Proficiency supporting ChromeOS, Hardware skills, Hands-on RMA processing, Component-level repair, Excellent written communication, Excellent verbal communication, High attention to detail, Experience with ticketing systems, Highly organized, Manage multiple priorities, Team player mentality, Positive can-do attitude, Comfortable with mixed user base, Adapt communication style, Willingness to work early start, Participate in on-call rotation", "qualificationsPreferred" : "Zendesk experience strongly preferred, Familiarity with Okta, Familiarity with Jamf, Familiarity with Microsoft Intune, Familiarity with Google Workspace, Familiarity with Slack, Familiarity with network protocols, Familiarity with shipping platforms", "remoteFriendly" : true, "workSiteFlexibility" : "Hybrid", "rawDescription" : "Company Overview: Tactacam is a leading innovator in outdoor and action camera technology, dedicated to providing high-quality products that enhance the outdoor experience. With over 1,000,000 active customers, we continue to push the boundaries of technology, design, and functionality. Our team is passionate about developing cutting-edge products, and we offer exciting opportunities for career growth in a dynamic, fast-paced environment. Job Overview: We are seeking a motivated and detail-oriented IT Help Desk Technician to join our growing team at Tactacam! In this role, you will be a key member of our exceptional IT Help Desk team, supporting over 500 employees and contractors across both onsite and remote environments. Reporting day to day to the IT Help Desk Lead, you will play an essential role in keeping our team connected, equipped, and productive — no matter where they are. If you thrive in a fast-paced environment, take pride in outstanding customer service, and love solving technical challenges, we want to hear from you. Responsibilities: Start each day at 7:00 AM to provide timely support for remote employees across multiple time zones as well as onsite staff. Manage and resolve tickets in the Help Desk queue (Zendesk), ensuring prompt follow-through and clear communication at every step. Log and track walk-up requests, maintaining accurate and up-to-date ticket records. Meticulously prepare, configure, and ship new hire computers as part of the onboarding process — attention to detail is critical. Set up computer workstations for both onsite team members and remote employees, ensuring a seamless Day 1 experience. Receive, inventory, and process returned hardware during offboarding, maintaining accurate records in the Asset Management System. Perform RMA processing and hands-on hardware repair work as needed. Provide Tier 1/2 Help Desk troubleshooting for Windows, MacBooks, and Chromebooks. Create and update knowledge base articles to empower end users and improve team efficiency. Participate in the on-call rotation alongside our amazing IT Help Desk team. Deliver outstanding customer service with professionalism, patience, and a positive attitude — whether supporting a first-day new hire or a seasoned remote employee. Collaborate with a team-oriented mindset, supporting colleagues and contributing to a positive, solutions-focused department culture. Requirements: Associate's or Bachelor's degree in Information Technology, Computer Science, or a related field — or equivalent hands-on work experience. Proven experience in an IT Help Desk, Desktop Support, or similar technical support role. Proficiency supporting Windows, macOS (MacBooks, iPads), and ChromeOS environments. Strong hardware skills, including hands-on RMA processing and component-level repair. Excellent written and verbal communication skills, with the ability to translate technical concepts for non-technical users. High attention to detail, particularly for asset management, shipping, troubleshooting, ticket documentation and hardware tracking tasks. Experience with ticketing systems; Zendesk experience strongly preferred. Highly organized with the ability to manage multiple priorities in a fast-paced, high-volume support environment. A genuine team player mentality with a positive, can-do attitude. Comfortable working with a mixed remote and onsite end-user base and adapting communication style accordingly. Willingness to work an early start (7:00 AM) and participate in an on-call rotation. Preferred Skills: Familiarity with any of the following tools and platforms is a plus: Okta — Identity and access management Zendesk — Ticketing and customer support Jamf — Apple MDM Microsoft Intune — Windows/cross-platform MDM Google Workspace — Gmail, Drive, Meet, and more Slack — Team communication and collaboration Network protocols — TCP/IP, DNS, DHCP, VPN fundamentals Shipping & Receiving — experience processing inbound/outbound packages, managing hardware inventory, and working with shipping platforms such as FedEx, UPS, or similar carriers Comprehensive Benefits Package: Our benefits include Medical, Dental, and Vision coverage to ensure your well-being. Plan for the future with our 401k plan, and take time off to recharge with PTO. We've got you covered with Disability Insurance and Life Insurance too! Location Limitations: Please note at this time, we are not accepting applications from candidates based in Alaska (AK), Connecticut (CT), Delaware (DE), Massachusetts (MA), New Mexico (NM), and South Dakota (SD) Equal Opportunity Employer: Tactacam is an equal opportunity employer and does not discriminate against any applicant or employee based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, or any other protected status. We are committed to providing a fair and inclusive work environment for all, and we encourage individuals of all backgrounds to apply for our open positions. If you require reasonable accommodation during the application process, please let us know, and we will be happy to assist.", "summaryDescription" : "IT Help Desk Technician at Tactacam. Skills: IT Help Desk, Desktop Support, Hardware Troubleshooting. Provide timely support. 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PDP team; Colleagues; External partners", "domainKnowledge" : "Public policy; Leadership development; Organizing; Narrative; Civic engagement; Democratic renewal; Practicing democracy", "domainList" : [ "public-policy", "leadership-development", "organizing", "narrative", "civic-engagement", "democratic-renewal", "practicing-democracy" ], "domainSpecificKnowledge" : [ "Public policy", "Leadership development", "Organizing", "Narrative", "Civic engagement", "Democratic renewal", "Practicing democracy" ], "toolProficiency" : [ "Microsoft Office", "Google Workspace", "Canvas", "Zoom" ], "communicationSkills" : "Drafting communications; Responding to communications", "continuousLearning" : "Professional development opportunities; Tuition assistance; Tuition reimbursement", "qualificationsBasic" : "High school diploma or equivalent, 3+ years administrative experience, Experience managing complex calendars, Experience with email management, Experience with drafting communications", "qualificationsPreferred" : "Bachelor's degree, Experience in higher education, Experience supporting faculty", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive. Why join the Harvard Kennedy School? The John F. Kennedy School of Government at Harvard University is one of 12 graduate and professional schools at the university. Harvard Kennedy School’s mission is to improve public policy and leadership so people can live in societies that are more safe, free, just, and sustainably prosperous. By combining cutting-edge research, the teaching of outstanding students, and direct interaction with practitioners, we have an impact on solving public problems that no other institution can match. When you work at Harvard Kennedy School, you make a difference. Professor Marshall Ganz is a Senior Lecturer in Public Policy at the Harvard Kennedy School and Faculty Director of the Practicing Democracy Project (PDP) at the Center for Public Leadership. His teaching and research focus on leadership, narrative, organizing, and civic engagement, with an emphasis on how people build collective power to create change. The Practicing Democracy Project supports practitioners and students to develop the skills, relationships, and capacities needed for democratic renewal. It focuses on equipping individuals and organizations to engage in the work of organizing, building power, and fostering democratic practices. Through teaching, research, and practitioner partnerships, PDP explores how democracy is not only a system of governance, but lived, daily practice. Professor Ganz teaches three courses: Organizing: People, Power, Change ; Public Narrative ; and Being Human. His courses, which are taught both in person and online, draw hundreds of students and practitioners from around the world and are grounded in a practice-based approach to leadership development. His work frequently involves collaboration with organizers, students, academics, and institutions globally. In addition to his role at Harvard, Professor Ganz is the founder and senior advisor of the Leading Change Network (LCN)—a global community of organizers, educators, and change-makers who use the organizing frameworks and leadership practices developed through his work. Position Summary The Faculty Assistant & Program Coordinator will play a central role in supporting Professor Ganz and the Practicing Democracy Project, providing high-level administrative, logistical, and relational support. This is a dynamic and people-centered role that enables the smooth functioning of a fast-paced, collaborative, and impact-driven body of work. The ideal candidate is proactive, highly organized, detail-oriented, and relationally skilled. They have the ability to manage complex scheduling, ensure follow-through across multiple streams of work, and steward relationships with care and joy. They are curious about our work, committed to learning, and invested in their own growth and development. Key Responsibilities 1. Course Support & Team Coordination * Provide operational support to Professor Ganz and a dynamic team of 6–12 teaching fellows, ensuring seamless delivery of courses in a fast-paced, highly collaborative environment. * Manage day-to-day course needs, including editing and printing materials, updating course websites, scheduling office hours, obtaining copyright permissions, and entering grades. * Coordinate course technology needs, ensuring the teaching team has reliable tools and technical support. * Contribute to a strong and supportive team culture by reliably fulfilling individual responsibilities, proactively assisting colleagues when needed, and contributing to the effective functioning of the broader teaching and programmatic work. 2. Scheduling & Follow-Up * Manage Professor Ganz’s complex calendar across teaching, PDP work, coaching, and research. * Schedule meetings with students, colleagues, team members, and external partners, ensuring all relevant background materials are shared in advance. * Maintain clear communication with the PDP team regarding Professor Ganz’s availability, priorities, and upcoming commitments to support effective planning and coordination. * Debrief with Professor Ganz after meetings to clarify next steps and follow-up actions. * Execute timely and reliable follow-up after meetings, including sharing materials, scheduling subsequent meetings, tracking action items, and making introductions as needed. 3. Communications & Relational Stewardship * Manage incoming emails with responsiveness and efficiency. * Draft, respond to, and organize correspondence on behalf of Professor Ganz with students, colleagues, team members, and external partners. * Support clear, consistent communication between Professor Ganz, the PDP team, and collaborators, including LCN staff and broader network members. * Track key relational connections and ensure timely follow-up on conversations, meetings, and requests. 4. Task Management * Collaborate with Professor Ganz and the PDP team to track ongoing tasks, priorities, and project deadlines. * Maintain and manage Professor Ganz’s to-do lists, including capturing, clarifying, and translating action items from meetings, conversations, and written communications into clear next steps. * Stay closely attuned to shifting priorities and proactively identify potential bottlenecks before they arise. 5. Travel Coordination & Expense Reimbursement * Arrange travel logistics, including transportation, lodging, and itineraries. * Coordinate with partner organizations and host institutions when travel is sponsored or externally arranged. * Process and track travel-related expense reimbursements in accordance with applicable policies and procedures. 6. Database & Website Management * Maintain PDP’s contact database, including collecting and entering attendee lists from events, trainings, and Professor Ganz’s meetings. * Collaborate with the CPL team and HKS Salesforce team to regularly update the database. * Update Professor Ganz’s and the PDP’s website with recent news, articles, interviews, and announcements. Contribute to unit effort by accomplishing related duties as required. ## Qualifications Basic Qualifications: 2 years’ experience in an office environment, including demonstrated office administration and customer service skills. Internships will count toward experience. Additional Qualifications and Skills: * Nonprofit, business, or public sector training or experience preferred. * Proficiency in email/calendar management tools (Microsoft Outlook and/or Google Workspace) and willingness to learn database systems like Salesforce. * Strong organizational and time management skills with the ability to prioritize and manage multiple tasks. * Excellent interpersonal and communication skills. * High level of discretion and professionalism in managing sensitive communications and relationships. * Familiarity or interest in civic engagement, public leadership, or social movements a plus. * Comfort working independently and as part of a collaborative team. * Bachelor’s degree preferred. ## Additional Information * Appointment End Date: This is a fully benefits eligible term appointment ending one year from date of hire, with the possibility of renewal. * Standard Hours/Schedule: 35 hours per week * Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position * Pre-Employment Screening: Identity * Work Format Details This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on [Employment Outside of Massachusetts](https://harvie.harvard.edu/sites/g/files/omnuum12046/files/humanresources/files/employmentoutsidema_policy.pdf). Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment. Salary Grade and Ranges This position is salary grade level 054. Please visit [Harvard's Salary Ranges](https://hr.harvard.edu/salary-ranges) to view the corresponding salary range and related information. Benefits Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to: * Generous paid time off including parental leave * Medical, dental, and vision health insurance coverage starting on day one * Retirement plans with university contributions * Wellbeing and mental health resources * Support for families and caregivers * Professional development opportunities including tuition assistance and reimbursement * Commuter benefits, discounts and campus perks Learn more about these and additional benefits on our [Benefits & Wellbeing Page](https://hr.harvard.edu/benefits-wellbeing). EEO/Non-Discrimination Commitment Statement Harvard University is committed to [equal opportunity](https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmationstatement.pdf) and [non-discrimination](https://provost.harvard.edu/sites/g/files/omnuum12476/files/2025-07/non-discriminationandanti-bullyingpolicies.pdf). We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes. Harvard has an [equal employment opportunity policy](https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmationstatement.pdf) that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's [non-discrimination policy](https://provost.harvard.edu/sites/g/files/omnuum12476/files/2025-07/non-discriminationandanti-bullyingpolicies.pdf). Harvard's [equal employment opportunity policy](https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmationstatement.pdf) and [non-discrimination policy](https://provost.harvard.edu/sites/g/files/omnuum12476/files/2025-07/non-discriminationandanti-bullyingpolicies.pdf) help all community members participate fully in work and campus life free from harassment and discrimination.", "summaryDescription" : "Faculty Assistant and Program Coordinator at Harvard University. Skills: Faculty support, Program coordination, Administrative support. Provide operational support to Professor Ganz. 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PLEASE APPLY VIA THE LINK BELOW: https://necc.interviewexchange.com/jobofferdetails.jsp?JOBID=200905 About Northern Essex Community College: THE COLLEGE: Northern Essex Community College (NECC) serves about 5,000 credit students each semester on two campuses located in the beautiful, historic Merrimack Valley region of northeast Massachusetts. Our suburban Haverhill campus sits on 106 acres near Kenoza Lake and features a Technology Center and an award-winning Student One-Stop Center. Our urban campus in Lawrence occupies a number of buildings in the heart of downtown. Most recently, we have constructed a new 44,000 square foot health technologies facility, the Dr. Ibrahim El-Hefni Allied Health & Technology Center. Both campuses are a short drive to Boston and to the beaches and state parks along the coast. The College has been building an organizational culture that values initiative and innovation, and seeks to identify and develop the strengths in students, faculty, staff, and programs in order to grow and improve. NECC is also committed to using evidence to guide planning and decision-making. These values are reflected in the use of Appreciative Inquiry for strategic planning and accreditation; in our investment in strengths-based, institution-wide professional development; and in our ten-year involvement as a Leader College in Achieving the Dream, a national network of community colleges dedicated to using data to close student achievement gaps. We are also committed to the recruitment and retention of a diverse workforce that reflects the communities we serve. With over 40% Hispanic students, NECC was the first federally recognized Hispanic Serving Institution (HSI) in New England. We seek leaders who are committed to the community college mission, actively engaged in promoting diversity, and prepared to use their unique strengths and innovation with the goal of student success. Job Description: POSITION: Adjunct Faculty - Educational Studies: Business and Professional Studies Division; Haverhill (100 Elliott Street) or Lawrence campuses (45 Franklin Street); MCCC/MTA DCE Unit Position SUMMARY: For Summer 2026, we are seeking an instructor for Introduction to Teaching (EDU101) as part of the CTE Educator initiative with the Greater Lawrence Technical School. This accelerated course will run from June 29 through August 7, 2026, and will be offered in a face-to-face format. We are additionally seeking instructors to join our Adjunct Faculty pool to teach Education and CTE Educator-related courses on an as-needed basis. Classes are typically offered at NECC's Haverhill and/or Lawrence campuses during daytime and evening hours, as well as online, face-to-face, and in hybrid formats. A list of potential courses can be found online in the Course Catalog. Course descriptions are available on the NECC website. Please note: Positions will be available pending sufficient enrollment. REPORTS TO: Dean of Business and Professional Studies RESPONSIBILITIES: Teach assigned courses according to Academic Catalog description and established departmental student learning outcomes. Adhere to all NECC policies and MCCC contract requirements, including policies regarding grading, deadlines, evaluation process, and syllabus requirements. PLEASE NOTE, WE DO NOT REVIEW APPLICATIONS SUBMITTED THROUGH MASSCAREERS. PLEASE APPLY VIA THE LINK BELOW: https://necc.interviewexchange.com/jobofferdetails.jsp?JOBID=200905 Requirements: MINIMUM QUALIFICATIONS: Master's degree in Education or related field Experience teaching in a related discipline at the college level Experience using technology in instruction and assessment PREFERRED QUALIFICATIONS: Community College teaching experience Experience with online and hybrid teaching and experiential learning Experience with Brightspace Learning Management System Bilingual (Spanish/English) Experience working with and supporting a culturally diverse population EQUIVALENCY STATEMENT : Applicants who do not meet the qualifications as noted above are encouraged to put in writing precisely how their background and experience has prepared them with the equivalent combination of education, training, and experience required for the responsibilities of this position. BACKGROUND CHECK : Candidates will be required to pass a CORI and SORI check as a condition of employment. Additional Information: SALARY: $1,512.00/credit - $1,826.00/credit, per credit based on DCE step, per the DCE Contract, non-benefited. ANTICIPATED START DATE: As needed, based on departmental requirements and candidate availability. Application Instructions: TO APPLY: To be considered for this position click on the \"Apply Now\" button, you will be prompted to set up a new account or login to an existing account. You will be able to upload the following required documents for consideration: Cover Letter, describing your qualifications and/or how you may be best suited for the role Resume/CV Three (3) professional references Official transcript(s) will be required at the time of hire. DEADLINE: Open until filled **THIS POOL IS VALID THROUGH JUNE 30, 2027. APPLICANTS WISHING TO REMAIN IN THE POOL MUST REAPPLY AND UPDATE THEIR INFORMATION THEREAFTER.** Northern Essex Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran or military status, genetic information, gender identity, or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statues and college policies. The College prohibits sexual harassment, including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation, or sexual violence shall be referred to the College's Affirmative Action Officer/Title IX Coordinator, Elizabete Trelegan (Assistant Director of Human Resources, B-219,978-556-3928/ etrelegan@necc.mass.edu), the Massachusetts Commission Against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Rights. Northern Essex Community College will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Prospective employees are encouraged to review the College's Annual Security Report (ASR), in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, which can be found on the disclosure page of the College's website at: http://www.necc.mass.edu/clery CC Adjunct Faculty", "summaryDescription" : "Adjunct Faculty - Educational Studies at Northern Essex Community College. Skills: Educational Studies, CTE Educator. Teach assigned courses. 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Madhappy uses apparel, events, and experimental retail spaces – including its permanent flagship in West Hollywood – to explore a personal expression as a means to an improved state of mind. Its own seasonal stores – with past and present locations including New York City (Soho), Aspen, Miami, East Hampton, and Tokyo – are each designed to reflect their site, while still sharing the brand’s DNA. The brand currently produces a selection of ever-evolving, evergreen classic styles, seasonally available collections and collaborations. Madhappy supports research and awareness in mental health through The Madhappy Foundation (a 501c(3) non-profit) and writes Local Optimist, a print magazine. Each to celebrate us as works-in-progress, and the personal and collective expression that is a part of that. About the job We are looking to hire a part-time Office Manager for Madhappy. In this position, you will be responsible for ensuring all office needs are met in a timely manner and helping handle matters for executives. Since we are a fast-growing startup, this job will have many responsibilities and will have a broad range of work. This role will report to the Human Resources Manager. You must be based in Los Angeles and willing to work in person every day to be considered for this position. Responsibilities ● Act as office assistant for Madhappy HQ ● Ordering, organizing, and replenishing supplies for the office ● With the assistance of the HR Manager, this role will be leading all company-wide events and team-specific events (team lunches/dinners, holiday parties, executive offsites, and more) ● Maintaining office cleanliness and organization ● Handling of copy services, word processing, mail and distribution services, office reception, office equipment, utility service, communication systems, meeting bookings ● Working with any vendors or third parties regarding the office maintenance ● Helping the HR Manager to onboard employees: ● Getting new employees set up with computers and comfortable workspaces ● Finding office space to seat new employees ● Giving office tours to new employees ● Assist the company founders with daily and weekly tasks. About you Qualifications ● 1-2+ years of office administration experience ● In-depth understanding of MS Office and Google suite ● Experience handling bookkeeping tasks ● Able to lift items 25 lbs or less Characteristics ● Proven and strong organizational skills ● The ability to organize a daily workload by priorities ● The ability to meet deadlines in a fast-paced, quickly changing environment ● A proactive approach to problem-solving with strong decision-making skills and autonomy ● Professional level of verbal and written communication skills ## Additional Information About Madhappy Madhappy is a clothing brand for a community of optimists. Born in Los Angeles, 2017, the brand has built itself around an optimistic ideology, expressed through apparel, events, and experimental retail spaces around the world. Madhappy writes Local Optimist magazine, supports research and awareness in mental health through Madhappy Foundation. About Local Optimist Local Optimist is a space for radical discovery and connection. By focusing on open conversations and mindful exploration, we orient people with reliable, optimistic resources — available at any moment. About The Madhappy Foundation The Madhappy Foundation™ is non-profit organization, 501(c)(3) with a mission to improve mental health globally. Through The Madhappy Foundation™, 1% of proceeds from every sale benefit our efforts to raise awareness, fund research, and positively impact the mental health movement. Learn more here.", "summaryDescription" : "Office Manager at Madhappy. Act as office assistant. Order supplies", "postedDate" : "2026-06-16T00:10:15.134", "createdAt" : "2026-06-16T00:10:15.134", "lastUpdated" : "2026-06-16T12:44:58.995", "ingestTimestamp" : "2026-06-16T03:27:16.511", "mongoId" : "6a309b4af292fd229c0f0acc", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMax" : 25, "salaryBand" : "<30k", "hasSalary" : false, "allSkills" : [ "MS Office", "Google suite" ], "skillCount" : 2, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Junior", "dataQualityScore" : 0.8888889, "_score" : 552.70605, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Retail", "llmIndustryConfidence" : 0.95 }, { "id" : "6a3058fbf292fd229cf4494d", "title" : "Office Manager", "company" : "Smiths Group", "industry" : "Mechanical Or Industrial Engineering", "salary" : { "min" : 750000.0, "max" : 1200000.0, "currency" : "INR", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Office Manager in Bengaluru, India, adjusted for mid-seniority in the manufacturing industry." }, "location" : "Bengaluru, KA, IN", "locations" : [ "Bengaluru", "KA", "IN" ], "timestamp" : "2026-06-16T09:34:30.932", "fingerprint" : "d513916c8b595f8fb208405d7a3f50d835654cc5b315745f778246711a190fd1", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/SmithsGroup2/744000132168989-office-manager", "externalId" : "744000132168989", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Bengaluru", "state" : "Karnataka", "country" : "India", "continent" : "as", "source" : "llm", "workMode" : "onsite", "geo" : "12.9767936,77.5900820" } ], "locationText" : "Bengaluru, Karnataka, India", "employmentType" : "FULL_TIME", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "mid", "technicalSkills" : "MS Office", "professionalSkills" : [ "Time management", "Multi-tasking", "Prioritisation", "Problem solving" ], "hardSkillsList" : [ "Office management systems", "Office procedures", "Office best practices" ], "hardSkills" : [ { "name" : "Office management systems", "level" : "intermediate" }, { "name" : "Office procedures", "level" : "intermediate" }, { "name" : "Office best practices", "level" : "intermediate" } ], "majorSkills" : "Office management, Administration", "majorSkillsList" : [ "Office management", "Administration" ], "coreResponsibilities" : "Manage office correspondence, Manage emails, Respond to visitor enquiries, Redirect enquiries, Coordinate visitor arrangements, Administer room bookings, Report technical faults, Process catering requests, Process courier services, Process stationery orders, Track budget, Maintain office condition, Maintain facilities, Conduct health and safety checks, Liaise with site management, Manage facilities requests, Manage vendor relationships, Process invoices, Raise purchase orders, Resolve vendor issues, Ensure office compliance, Manage health and safety, Manage licence renewals, Manage risk assessments, Manage hygiene testing, Manage emergency lighting tests, Coordinate first aider, Coordinate fire warden, Manage office contracts, Source suppliers, Record expense claims, Process expense claims, Process VAT returns, Manage management diaries, Schedule appointments, Coordinate required spaces, Coordinate required equipment, Plan business travel, Coordinate business travel, Plan international travel, Coordinate international travel, Obtain necessary documentation, Obtain visas, Coordinate environmental impact initiatives, Coordinate waste management initiatives, Undertake additional duties", "teamCollaboration" : "Internal stakeholders; External stakeholders; Site management", "domainKnowledge" : "Security screening solutions; Threat detection solutions", "domainList" : [ "security-screening-solutions", "threat-detection-solutions" ], "domainSpecificKnowledge" : [ "Security screening solutions", "Threat detection solutions" ], "toolProficiency" : [ "Office software packages" ], "qualificationsBasic" : "Proven office management experience, Proven administrative experience, Fluent in English", "qualificationsPreferred" : "Understanding of accounting principles, Understanding of administrative principles, Understanding of clerical practices, Understanding of human resources principles, Understanding of business management principles", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Every minute of every day, Smiths Detection’s threat detection and security screening technology helps to protect people and infrastructure, making the world a safer place. Smiths Detection is a global leader in the development, manufacture and management of security and detection solutions designed to make the world a safer place. Our technology provides threat detection and screening solutions for customers in our key markets: aviation, ports and borders, defence, and urban security. Our expertise spans 21 global offices, seven manufacturing sites and five R&D centres, with a global network of 3,000 dedicated colleagues contributing towards over 40 years at the frontline of advances in safety and security. This results in careers built on variety and the opportunity to work on a range of state-of-the-art solutions, where you can develop your knowledge and experience every day. Duties and Responsibilities: * Manage Smiths Detection office correspondence, emails, and visitor enquiries, responding independently and redirecting as necessary * Coordinate visitor arrangements including accommodation, ground transportation, and security clearance processes * Administer room bookings, meeting room functionality, and report technical faults to IT * Process catering requests, courier services, and stationery orders with appropriate approvals and budget tracking * Maintain office condition and facilities, including health and safety checks, notice boards, tea point areas, and cleanliness standards; liaise with site management on office space and health and safety matters * Manage facilities requests and vendor relationships, processing invoices, raising purchase orders, and resolving issues in a timely manner * Ensure office compliance with legislation including health and safety management, licence renewals, risk assessments, hygiene testing, emergency lighting tests, and first aider/fire warden coordination * Manage office contracts including renewal, termination, supplier sourcing, and budget oversight * Record and process expense claims and VAT returns, questioning items exceeding policy * Manage management diaries across time zones, scheduling appointments and coordinating required spaces and equipment * Plan and coordinate business travel and accommodation nationally and internationally, obtaining necessary documentation and visas whilst adhering to expenses policy * Coordinate environmental impact and waste management initiatives * Undertake additional duties as required for the role ## Qualifications Knowledge and Skills: * Fluent in spoken and written English * Proven office management and administrative experience * Knowledge of office management systems, procedures, and best practices * Excellent time management skills with ability to multi-task and prioritise work * Strong attention to detail and problem-solving abilities * Proficient in MS Office and office software packages * Understanding of accounting, administrative, and clerical practices * Understanding of human resources and business management principles Competencies and Abilities: * Ability to pursue and achieve effective results that drive business objectives * Strong decision-making skills using available information * Ability to work effectively with internal and external stakeholders * Willingness to support change and continuous improvement initiatives * Demonstrated technical knowledge and skills relevant to the role ## Additional Information We believe that different perspectives and backgrounds are what make a company flourish. All qualified applicants will receive equal consideration for employment regardless of color, religion, sex, sexual orientation, gender identity, national origin, economic status, disability, age, or any other legally protected characteristics. We are proud to be an inclusive company with values grounded in equality and ethics, where we celebrate, support, and embrace diversity. At no time during the hiring process will Smiths Group, nor any of our recruitment partners ever request payment to enable participation – including, but not limited to, interviews or testing. Avoid fraudulent requests by applying jobs directly through our career’s website ([Careers - Smiths Group plc](https://www.smiths.com/careers))", "summaryDescription" : "Office Manager at Smiths Group. Skills: Office management, Administration. Manage office correspondence. Manage emails", "postedDate" : "2026-06-15T10:48:43.000", "createdAt" : "2026-06-15T23:51:25.106", "lastUpdated" : "2026-06-16T09:34:30.932", "ingestTimestamp" : "2026-06-15T23:51:25.106", "mongoId" : "6a3058fbf292fd229cf4494d", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "200k+", "hasSalary" : false, "allSkills" : [ "Office management systems", "Office procedures", "Office best practices", "Office management", "Administration", "Time management", "Multi-tasking", "Prioritisation", "Problem solving", "Security screening solutions", "Threat detection solutions", "Office software packages" ], "skillCount" : 12, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 1.0, "_score" : 546.3197, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Manufacturing", "llmIndustryConfidence" : 0.95 }, { "id" : "6a306e48f292fd229cfddddd", "title" : "Office Manager", "company" : "Steadily", "industry" : "Operations", "salary" : { "min" : 30.0, "max" : 35.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Austin, TX", "locations" : [ "Austin, TX" ], "timestamp" : "2026-06-16T11:34:49.456", "fingerprint" : "252c5b15ff7cf30e3f5b9781f131c9daa6740a931a9dedd2d5189894688e1e79", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/steadily/b1c40358-272f-4213-ba7c-0b74f0b78645/application", "externalId" : "b1c40358-272f-4213-ba7c-0b74f0b78645", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Austin", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "30.2711286,-97.7436995" } ], "locationText" : "Austin, Texas, United States", "employmentType" : "PART_TIME", "professionalSkills" : [ "Marketing logistics", "Event logistics" ], "hardSkillsList" : [ "Inventory management", "Shipping", "Logistics", "Vendor coordination" ], "hardSkills" : [ { "name" : "Inventory management", "level" : "intermediate" }, { "name" : "Shipping", "level" : "intermediate" }, { "name" : "Logistics", "level" : "intermediate" }, { "name" : "Vendor coordination", "level" : "intermediate" } ], "majorSkills" : "Office operations, Marketing logistics, Event coordination", "majorSkillsList" : [ "Office operations", "Marketing logistics", "Event coordination" ], "coreResponsibilities" : "Own office operations, Order and maintain supplies, Maintain equipment, Maintain kitchen provisions, Coordinate catering, Coordinate meal services, Serve as point of contact for building management, Serve as point of contact for vendors, Serve as point of contact for contractors, Oversee office maintenance, Oversee office repairs, Oversee facility improvements, Maintain organized workspace, Ensure conference rooms are clean, Ensure common areas are clean, Ensure office equipment is clean, Plan office logistics for events, Plan office logistics for meetings, Plan office logistics for celebrations, Plan office logistics for activities, Provide facilities support, Assemble furniture, Manage office moves, Reconfigure workspaces, Identify opportunities to improve office efficiency, Identify opportunities to improve employee experience, Identify opportunities to improve workplace functionality, Manage inventory of marketing assets, Coordinate shipping of materials, Coordinate receiving of materials, Coordinate tracking of materials, Prepare marketing kits, Fulfill marketing kits, Maintain organization of storage areas, Maintain organization of inventory systems, Forecast inventory needs, Avoid stockouts, Identify process improvements, Streamline logistics, Streamline office operations, Figure things out, Get things done", "teamCollaboration" : "Cross-functional teams; Marketing team", "problemSolvingSkills" : "Problem-solving", "outcomesObjectives" : "Office runs seamlessly; Marketing events executed without gaps; Marketing campaigns executed without gaps; Inventory accounted for; Inventory organized; Inventory ready when needed", "qualificationsBasic" : "2–3 years of experience in office operations, 2–3 years of experience in administrative roles, 2–3 years of experience in event coordination, 2–3 years of experience in marketing logistics", "qualificationsPreferred" : "Experience with inventory management, Experience with shipping/logistics, Experience with vendor coordination", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Location: Austin, TX Employment Type: Part-time, In-Office, 15-25 hours per week Department: Operations Salary: $30- $35 per hour We’re looking for a highly organized, scrappy, and proactive Office Manager to help keep our day-to-day office operations running smoothly while supporting the execution of marketing initiatives behind the scenes. This is a hybrid role at the intersection of office management, event logistics, and brand execution. You’ll be the person who ensures our team has what they need to do their best work—and that our marketing team can execute campaigns, events, and partnerships without friction. If you thrive in fast-paced environments, love bringing order to chaos, and enjoy being the connective tissue across teams, this role is for you. WHAT YOU’LL DO OFFICE OPERATIONS - Own the day-to-day operations of the office, ensuring a seamless, welcoming, and highly productive work environment for all employees. - Manage office inventory by ordering and maintaining supplies, equipment, and kitchen provisions to support daily business needs. - Coordinate catering and meal services for meetings, events, and employee gatherings. - Serve as the primary point of contact for building management, vendors, and contractors, overseeing office maintenance, repairs, and facility improvements. - Maintain an organized, professional workspace by ensuring conference rooms, common areas, and office equipment are clean, functional, and meeting-ready. - Plan and execute office logistics for company events, team meetings, employee celebrations, and culture-building activities. - Provide hands-on facilities support, including furniture assembly, office moves, workspace reconfigurations, and other operational projects as needed. - Identify opportunities to improve office efficiency, employee experience, and workplace functionality through proactive problem-solving and process improvements. MARKETING LOGISTICS & INVENTORY - Manage inventory of marketing assets (swag, print materials, signage, event kits) - Coordinate shipping, receiving, and tracking of materials for events, partners, and campaigns - Prepare and fulfill marketing kits for trade shows, sponsorships, and partnerships - Maintain organization of storage areas and inventory systems - Work closely with marketing to forecast inventory needs and avoid stockouts CROSS-FUNCTIONAL COORDINATION - Identify process improvements to streamline logistics and office operations - Jump in wherever needed—this is a role for someone who figures things out and gets it done WHAT WE’RE LOOKING FOR - 2–3 years of experience in office operations, administrative roles, event coordination, or marketing logistics - Highly organized with strong attention to detail - Comfortable managing multiple projects and shifting priorities - Strong problem-solving mindset - you don’t wait for instructions; you take initiative - Experience with inventory management, shipping/logistics, or vendor coordination is a plus - Positive, team-first attitude with a willingness to roll up your sleeves WHY THIS ROLE MATTERS This role is critical to how we operate and grow. You’ll directly impact: - How efficiently our team works day-to-day - How polished and prepared we show up at events and with partners - How effectively our marketing team executes campaigns In short: you help make the engine run. WHAT SUCCESS LOOKS LIKE - The office runs seamlessly—no friction, no surprises - Marketing events and campaigns are executed without logistical gaps - Inventory is always accounted for, organized, and ready when needed - Teams rely on you as the go-to person who “just gets things done.” COMPENSATION & BENEFITS - Pay: $30 - $35/hour - Strong in-office culture with team lunches and stocked office WHY JOIN STEADILY - Good company. Our founders have three successful startups under their belt and have recruited a stellar team to match. - Top compensation. We pay at the top of the Austin market (see comp). - Growth opportunity: We’re an early-stage, fast-growing company where you’ll wear a lot of hats and shape product decisions. - Strong backing. We’re growing fast, we manage over $20 billion in risk, and we’re exceptionally well-funded. - Culture: Steadily boasts a very unique culture that our teammates love. We call it like we see it and we’re nothing if not candid. Plus, we love to have a good time. Check out our culture deck http://steadily.com/culture to learn what we’re all about. - Awards: We've been recognized both locally and nationally as a top place to work. Recently we were ranked 16th on Forbes' 2026 Best Startup Employers list https://www.forbes.com/lists/americas-best-startup-employers/, and 63rd on the prestigious Inc 5000 Fastest Growing Companies list https://www.steadily.com/press/inc-5000. We've also been recognized as one of the Best Landlord Insurance Companies in 2026 by CNBC https://www.cnbc.com/select/best-landlord-insurance-companies/, a Top 2025 Startup in Newsweek https://rankings.newsweek.com/americas-greatest-startup-workplaces-2025, in Investopedia's Best Landlord Insurance Companies https://www.investopedia.com/the-best-landlord-insurance-11705333, and we won Austin Business Journal's Best Places to Work in 2025 https://www.bizjournals.com/austin/c/best-places-to-work-austin-2025/35046/steadily-is-one-of-austins-best-places-to-work.html. We’re excited to meet you! Press Room http://www.steadily.com/press-room (News) | TrustPilot https://www.trustpilot.com/review/steadily.com (Clients) | Comparably https://www.comparably.com/companies/steadily (Employees)", "summaryDescription" : "Office Manager at Steadily. Skills: Office operations, Marketing logistics, Event coordination. Own office operations. Order and maintain supplies", "createdAt" : "2026-06-16T00:28:34.446", "lastUpdated" : "2026-06-16T11:34:49.456", "ingestTimestamp" : "2026-06-16T00:28:34.446", "mongoId" : "6a306e48f292fd229cfddddd", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 62400, "salaryAnnualMax" : 72800, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Inventory management", "Shipping", "Logistics", "Vendor coordination", "Office operations", "Marketing logistics", "Event coordination", "Event logistics" ], "skillCount" : 8, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "_score" : 545.8446, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Insurance", "llmIndustryConfidence" : 0.95 }, { "id" : "6a3065b9f292fd229cfaad3a", "title" : "Office Manager", "company" : "Steadily", "industry" : "Operations", "salary" : { "min" : 30.0, "max" : 35.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Austin, TX", "locations" : [ "Austin, TX" ], "timestamp" : "2026-06-16T11:10:33.785", "fingerprint" : "8e7186b77cd7e0056a0bbc3189468e829ac242c53be2f8fc4ca3dc15c4432823", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/Steadily/b1c40358-272f-4213-ba7c-0b74f0b78645/application", "externalId" : "b1c40358-272f-4213-ba7c-0b74f0b78645", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Austin", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "30.2711286,-97.7436995" } ], "locationText" : "Austin, Texas, United States", "employmentType" : "PART_TIME", "professionalSkills" : [ "Marketing logistics", "Event logistics" ], "hardSkillsList" : [ "Inventory management", "Shipping", "Logistics", "Vendor coordination" ], "hardSkills" : [ { "name" : "Inventory management", "level" : "intermediate" }, { "name" : "Shipping", "level" : "intermediate" }, { "name" : "Logistics", "level" : "intermediate" }, { "name" : "Vendor coordination", "level" : "intermediate" } ], "majorSkills" : "Office operations, Marketing logistics, Event coordination", "majorSkillsList" : [ "Office operations", "Marketing logistics", "Event coordination" ], "coreResponsibilities" : "Own office operations, Order and maintain supplies, Maintain equipment, Maintain kitchen provisions, Coordinate catering, Coordinate meal services, Serve as point of contact for building management, Serve as point of contact for vendors, Serve as point of contact for contractors, Oversee office maintenance, Oversee office repairs, Oversee facility improvements, Maintain organized workspace, Ensure conference rooms are clean, Ensure common areas are clean, Ensure office equipment is clean, Plan office logistics for events, Plan office logistics for meetings, Plan office logistics for celebrations, Plan office logistics for activities, Provide facilities support, Assemble furniture, Manage office moves, Reconfigure workspaces, Identify opportunities to improve office efficiency, Identify opportunities to improve employee experience, Identify opportunities to improve workplace functionality, Manage inventory of marketing assets, Coordinate shipping of materials, Coordinate receiving of materials, Coordinate tracking of materials, Prepare marketing kits, Fulfill marketing kits, Maintain organization of storage areas, Maintain organization of inventory systems, Forecast inventory needs, Avoid stockouts, Identify process improvements, Streamline logistics, Streamline office operations, Figure things out, Get things done", "teamCollaboration" : "Cross-functional teams; Marketing team", "problemSolvingSkills" : "Problem-solving", "outcomesObjectives" : "Office runs seamlessly; Marketing events executed without gaps; Marketing campaigns executed without gaps; Inventory accounted for; Inventory organized; Inventory ready when needed", "qualificationsBasic" : "2–3 years of experience in office operations, 2–3 years of experience in administrative roles, 2–3 years of experience in event coordination, 2–3 years of experience in marketing logistics", "qualificationsPreferred" : "Experience with inventory management, Experience with shipping/logistics, Experience with vendor coordination", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Location: Austin, TX Employment Type: Part-time, In-Office, 15-25 hours per week Department: Operations Salary: $30- $35 per hour We’re looking for a highly organized, scrappy, and proactive Office Manager to help keep our day-to-day office operations running smoothly while supporting the execution of marketing initiatives behind the scenes. This is a hybrid role at the intersection of office management, event logistics, and brand execution. You’ll be the person who ensures our team has what they need to do their best work—and that our marketing team can execute campaigns, events, and partnerships without friction. If you thrive in fast-paced environments, love bringing order to chaos, and enjoy being the connective tissue across teams, this role is for you. WHAT YOU’LL DO OFFICE OPERATIONS - Own the day-to-day operations of the office, ensuring a seamless, welcoming, and highly productive work environment for all employees. - Manage office inventory by ordering and maintaining supplies, equipment, and kitchen provisions to support daily business needs. - Coordinate catering and meal services for meetings, events, and employee gatherings. - Serve as the primary point of contact for building management, vendors, and contractors, overseeing office maintenance, repairs, and facility improvements. - Maintain an organized, professional workspace by ensuring conference rooms, common areas, and office equipment are clean, functional, and meeting-ready. - Plan and execute office logistics for company events, team meetings, employee celebrations, and culture-building activities. - Provide hands-on facilities support, including furniture assembly, office moves, workspace reconfigurations, and other operational projects as needed. - Identify opportunities to improve office efficiency, employee experience, and workplace functionality through proactive problem-solving and process improvements. MARKETING LOGISTICS & INVENTORY - Manage inventory of marketing assets (swag, print materials, signage, event kits) - Coordinate shipping, receiving, and tracking of materials for events, partners, and campaigns - Prepare and fulfill marketing kits for trade shows, sponsorships, and partnerships - Maintain organization of storage areas and inventory systems - Work closely with marketing to forecast inventory needs and avoid stockouts CROSS-FUNCTIONAL COORDINATION - Identify process improvements to streamline logistics and office operations - Jump in wherever needed—this is a role for someone who figures things out and gets it done WHAT WE’RE LOOKING FOR - 2–3 years of experience in office operations, administrative roles, event coordination, or marketing logistics - Highly organized with strong attention to detail - Comfortable managing multiple projects and shifting priorities - Strong problem-solving mindset - you don’t wait for instructions; you take initiative - Experience with inventory management, shipping/logistics, or vendor coordination is a plus - Positive, team-first attitude with a willingness to roll up your sleeves WHY THIS ROLE MATTERS This role is critical to how we operate and grow. You’ll directly impact: - How efficiently our team works day-to-day - How polished and prepared we show up at events and with partners - How effectively our marketing team executes campaigns In short: you help make the engine run. WHAT SUCCESS LOOKS LIKE - The office runs seamlessly—no friction, no surprises - Marketing events and campaigns are executed without logistical gaps - Inventory is always accounted for, organized, and ready when needed - Teams rely on you as the go-to person who “just gets things done.” COMPENSATION & BENEFITS - Pay: $30 - $35/hour - Strong in-office culture with team lunches and stocked office WHY JOIN STEADILY - Good company. Our founders have three successful startups under their belt and have recruited a stellar team to match. - Top compensation. We pay at the top of the Austin market (see comp). - Growth opportunity: We’re an early-stage, fast-growing company where you’ll wear a lot of hats and shape product decisions. - Strong backing. We’re growing fast, we manage over $20 billion in risk, and we’re exceptionally well-funded. - Culture: Steadily boasts a very unique culture that our teammates love. We call it like we see it and we’re nothing if not candid. Plus, we love to have a good time. Check out our culture deck http://steadily.com/culture to learn what we’re all about. - Awards: We've been recognized both locally and nationally as a top place to work. Recently we were ranked 16th on Forbes' 2026 Best Startup Employers list https://www.forbes.com/lists/americas-best-startup-employers/, and 63rd on the prestigious Inc 5000 Fastest Growing Companies list https://www.steadily.com/press/inc-5000. We've also been recognized as one of the Best Landlord Insurance Companies in 2026 by CNBC https://www.cnbc.com/select/best-landlord-insurance-companies/, a Top 2025 Startup in Newsweek https://rankings.newsweek.com/americas-greatest-startup-workplaces-2025, in Investopedia's Best Landlord Insurance Companies https://www.investopedia.com/the-best-landlord-insurance-11705333, and we won Austin Business Journal's Best Places to Work in 2025 https://www.bizjournals.com/austin/c/best-places-to-work-austin-2025/35046/steadily-is-one-of-austins-best-places-to-work.html. We’re excited to meet you! Press Room http://www.steadily.com/press-room (News) | TrustPilot https://www.trustpilot.com/review/steadily.com (Clients) | Comparably https://www.comparably.com/companies/steadily (Employees)", "summaryDescription" : "Office Manager at Steadily. Skills: Office operations, Marketing logistics, Event coordination. Own office operations. Order and maintain supplies", "createdAt" : "2026-06-16T00:28:08.829", "lastUpdated" : "2026-06-16T11:10:33.785", "ingestTimestamp" : "2026-06-16T00:28:08.829", "mongoId" : "6a3065b9f292fd229cfaad3a", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 62400, "salaryAnnualMax" : 72800, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Inventory management", "Shipping", "Logistics", "Vendor coordination", "Office operations", "Marketing logistics", "Event coordination", "Event logistics" ], "skillCount" : 8, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "_score" : 545.837, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Insurance", "llmIndustryConfidence" : 0.95 }, { "id" : "6a3078d3f292fd229c02d06b", "title" : "Office Manager", "company" : "Smiths Group", "industry" : "Mechanical Or Industrial Engineering", "salary" : { "min" : 750000.0, "max" : 1200000.0, "currency" : "INR", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Office Manager in Bengaluru, India, adjusted for mid-seniority and manufacturing industry." }, "location" : "Bengaluru, KA, IN", "locations" : [ "Bengaluru", "KA", "IN" ], "timestamp" : "2026-06-16T11:49:47.682", "fingerprint" : "b1d16a6ba1cefad4fe0ba981b82f0e164ac5536e489e2d31eec7cf018898a508", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/SmithsGroup2/744000132168989-office-manager", "externalId" : "744000132168989", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Bengaluru", "state" : "Karnataka", "country" : "India", "continent" : "as", "source" : "llm", "workMode" : "onsite", "geo" : "12.9767936,77.5900820" } ], "locationText" : "Bengaluru, Karnataka, India", "employmentType" : "FULL_TIME", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "mid", "technicalSkills" : "MS Office, Office software", "professionalSkills" : [ "Time management", "Multi-tasking", "Prioritisation", "Problem-solving", "Accounting practices", "Administrative practices", "Clerical practices", "Business management" ], "hardSkillsList" : [ "Office management systems", "Office procedures", "Office best practices", "Risk assessments", "Hygiene testing", "Emergency lighting tests", "First aider coordination", "Fire warden coordination" ], "hardSkills" : [ { "name" : "Office management systems", "level" : "intermediate" }, { "name" : "Office procedures", "level" : "intermediate" }, { "name" : "Office best practices", "level" : "intermediate" }, { "name" : "Risk assessments", "level" : "intermediate" }, { "name" : "Hygiene testing", "level" : "intermediate" }, { "name" : "Emergency lighting tests", "level" : "intermediate" }, { "name" : "First aider coordination", "level" : "intermediate" }, { "name" : "Fire warden coordination", "level" : "intermediate" } ], "majorSkills" : "Office management, Administration, Facilities management, Vendor management", "majorSkillsList" : [ "Office management", "Administration", "Facilities management", "Vendor management" ], "coreResponsibilities" : "Manage office correspondence, Manage emails, Respond to visitor enquiries, Redirect enquiries, Coordinate visitor arrangements, Process security clearance, Administer room bookings, Report technical faults, Process catering requests, Process courier services, Process stationery orders, Track budget, Maintain office condition, Maintain facilities, Conduct health and safety checks, Liaise with site management, Manage facilities requests, Manage vendor relationships, Process invoices, Raise purchase orders, Resolve vendor issues, Ensure office compliance, Manage health and safety, Manage licence renewals, Coordinate emergency lighting tests, Coordinate first aider, Coordinate fire warden, Manage office contracts, Source suppliers, Oversee budget, Record expense claims, Process VAT returns, Manage management diaries, Schedule appointments, Coordinate meeting spaces, Coordinate equipment, Plan business travel, Coordinate business travel, Obtain necessary documentation, Obtain visas, Coordinate environmental impact initiatives, Coordinate waste management initiatives, Undertake additional duties", "teamCollaboration" : "Internal stakeholders; External stakeholders", "domainKnowledge" : "Threat detection solutions; Security screening solutions; Aviation security; Ports and borders security; Defence security; Urban security", "domainList" : [ "threat-detection-solutions", "security-screening-solutions", "aviation-security", "ports-and-borders-security", "defence-security", "urban-security" ], "domainSpecificKnowledge" : [ "Threat detection solutions", "Security screening solutions", "Aviation security", "Ports and borders security", "Defence security", "Urban security" ], "qualificationsBasic" : "Proven office management experience, Proven administrative experience, Fluent in English", "qualificationsPreferred" : "Understanding of human resources principles, Understanding of business management principles", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Every minute of every day, Smiths Detection’s threat detection and security screening technology helps to protect people and infrastructure, making the world a safer place. Smiths Detection is a global leader in the development, manufacture and management of security and detection solutions designed to make the world a safer place. Our technology provides threat detection and screening solutions for customers in our key markets: aviation, ports and borders, defence, and urban security. Our expertise spans 21 global offices, seven manufacturing sites and five R&D centres, with a global network of 3,000 dedicated colleagues contributing towards over 40 years at the frontline of advances in safety and security. This results in careers built on variety and the opportunity to work on a range of state-of-the-art solutions, where you can develop your knowledge and experience every day. Duties and Responsibilities: * Manage Smiths Detection office correspondence, emails, and visitor enquiries, responding independently and redirecting as necessary * Coordinate visitor arrangements including accommodation, ground transportation, and security clearance processes * Administer room bookings, meeting room functionality, and report technical faults to IT * Process catering requests, courier services, and stationery orders with appropriate approvals and budget tracking * Maintain office condition and facilities, including health and safety checks, notice boards, tea point areas, and cleanliness standards; liaise with site management on office space and health and safety matters * Manage facilities requests and vendor relationships, processing invoices, raising purchase orders, and resolving issues in a timely manner * Ensure office compliance with legislation including health and safety management, licence renewals, risk assessments, hygiene testing, emergency lighting tests, and first aider/fire warden coordination * Manage office contracts including renewal, termination, supplier sourcing, and budget oversight * Record and process expense claims and VAT returns, questioning items exceeding policy * Manage management diaries across time zones, scheduling appointments and coordinating required spaces and equipment * Plan and coordinate business travel and accommodation nationally and internationally, obtaining necessary documentation and visas whilst adhering to expenses policy * Coordinate environmental impact and waste management initiatives * Undertake additional duties as required for the role ## Qualifications Knowledge and Skills: * Fluent in spoken and written English * Proven office management and administrative experience * Knowledge of office management systems, procedures, and best practices * Excellent time management skills with ability to multi-task and prioritise work * Strong attention to detail and problem-solving abilities * Proficient in MS Office and office software packages * Understanding of accounting, administrative, and clerical practices * Understanding of human resources and business management principles Competencies and Abilities: * Ability to pursue and achieve effective results that drive business objectives * Strong decision-making skills using available information * Ability to work effectively with internal and external stakeholders * Willingness to support change and continuous improvement initiatives * Demonstrated technical knowledge and skills relevant to the role ## Additional Information We believe that different perspectives and backgrounds are what make a company flourish. All qualified applicants will receive equal consideration for employment regardless of color, religion, sex, sexual orientation, gender identity, national origin, economic status, disability, age, or any other legally protected characteristics. We are proud to be an inclusive company with values grounded in equality and ethics, where we celebrate, support, and embrace diversity. At no time during the hiring process will Smiths Group, nor any of our recruitment partners ever request payment to enable participation – including, but not limited to, interviews or testing. Avoid fraudulent requests by applying jobs directly through our career’s website ([Careers - Smiths Group plc](https://www.smiths.com/careers))", "summaryDescription" : "Office Manager at Smiths Group. Skills: Office management, Administration, Facilities management, Vendor management. Manage office correspondence. Manage emails", "postedDate" : "2026-06-15T10:48:43.000", "createdAt" : "2026-06-16T01:34:12.254", "lastUpdated" : "2026-06-16T11:49:47.682", "ingestTimestamp" : "2026-06-16T01:34:12.254", "mongoId" : "6a3078d3f292fd229c02d06b", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "200k+", "hasSalary" : false, "allSkills" : [ "Office management systems", "Office procedures", "Office best practices", "Risk assessments", "Hygiene testing", "Emergency lighting tests", "First aider coordination", "Fire warden coordination", "Office management", "Administration", "Facilities management", "Vendor management", "Time management", "Multi-tasking", "Prioritisation", "Problem-solving", "Accounting practices", "Administrative practices", "Clerical practices", "Business management", "Threat detection solutions", "Security screening solutions", "Aviation security", "Ports and borders security", "Defence security", "Urban security" ], "skillCount" : 26, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 1.0, "_score" : 544.60095, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Manufacturing", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c7a1074d8ee00a09441fe", "title" : "Help Desk Engineer (Evening Shift - Remote NI)", "company" : "Symphony Communication Services", "industry" : "SaaS", "salary" : { "min" : 27000.0, "max" : 35000.0, "currency" : "GBP", "frequency" : "yearly", "is_estimated" : false }, "location" : "Belfast, Northern Ireland, United Kingdom", "locations" : [ "Belfast", "Northern Ireland", "United Kingdom" ], "timestamp" : "2026-06-15T08:22:48.496", "fingerprint" : "bc175c8ea13d3b5f94d296e8a986e7ee458e2eab6fdd63e39321b6d52c76ccff", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://symphony.com/company/apply?gh_jid=7913211", "externalId" : "7913211", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Belfast", "state" : "Northern Ireland", "country" : "United Kingdom", "continent" : "eu", "source" : "llm", "workMode" : "remote", "geo" : "54.5963910,-5.9301829" } ], "locationText" : "Belfast, Northern Ireland, United Kingdom", "employmentType" : "FULL_TIME", "experienceMinYears" : 1, "technicalSkills" : "Cloud communications technology, Windows OS, Networking, IP, DNS, VPN, SaaS", "professionalSkills" : [ "Customer service", "Service delivery", "Issue triage", "Client support" ], "hardSkillsList" : [ "User provisioning", "Portal administration", "Call routing", "Connectivity troubleshooting", "Hardware troubleshooting", "Single Sign On" ], "hardSkills" : [ { "name" : "User provisioning", "level" : "intermediate" }, { "name" : "Portal administration", "level" : "intermediate" }, { "name" : "Call routing", "level" : "intermediate" }, { "name" : "Connectivity troubleshooting", "level" : "intermediate" }, { "name" : "Hardware troubleshooting", "level" : "intermediate" }, { "name" : "Single Sign On", "level" : "intermediate" } ], "majorSkills" : "Technical support, Help Desk, Cloud9 platform", "majorSkillsList" : [ "Technical support", "Help Desk", "Cloud9 platform" ], "coreResponsibilities" : "Serve as first contact, Troubleshoot Cloud9 Trader issues, Troubleshoot user provisioning, Troubleshoot portal administration, Troubleshoot call routing, Troubleshoot connectivity, Troubleshoot Cloud9-to-Cloud9 connections, Troubleshoot neighbour changes, Troubleshoot feature enablement/disablement, Perform user lifecycle tasks, Support basic hardware troubleshooting, Unbrick Cloud Hubs, Escalate complex issues, Maintain accurate ticket records, Contribute to knowledge sharing, Collaborate with teams", "teamCollaboration" : "Technical Account Managers; Engineering teams; Support functions", "domainKnowledge" : "Cloud communications; Trader voice; Financial services; Fintech environments; VoIP/SIP; Cloud PBX", "domainList" : [ "cloud-communications", "trader-voice", "financial-services", "fintech-environments", "voip-sip", "cloud-pbx" ], "domainSpecificKnowledge" : [ "Cloud communications", "Trader voice", "Financial services", "Fintech environments", "VoIP/SIP", "Cloud PBX" ], "toolProficiency" : [ "Zendesk", "Jira" ], "communicationSkills" : "Verbal communication; Written communication; Customer-facing interactions", "documentationSkills" : "Ticket documentation", "continuousLearning" : "Learn cloud communications technology", "problemSolvingSkills" : "Troubleshooting mindset", "specialRequirements" : "Evening shift, On-call rotations, Weekend support, Emergency support", "outcomesObjectives" : "Ensure operational excellence; Deliver exceptional service", "qualificationsBasic" : "1+ years experience, Troubleshooting mindset, Willingness to learn, Comfortable with Windows OS, Basic networking concepts, Comfortable with SaaS platforms, Experience using ticketing tools", "qualificationsPreferred" : "Experience supporting trader voice, Experience supporting communications tools, Familiarity with VoIP/SIP systems, Familiarity with cloud PBX platforms, Exposure to financial services, Exposure to fintech environments", "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "About us @Symphony Secure. Connected. Intelligent. Symphony is an AI-powered communication and technology company fueled by interconnected platforms: messaging, voice, directory and analytics. Our end-to-end encrypted technologies enable over 1,400 institutions to accelerate AI impact, prioritize data security, navigate complex regulatory compliance and optimize business interactions. Role Description: Symphony is looking for an enthusiastic and customer-focused L1 Technical Support / Help Desk Engineer for Symphony Voice (Cloud9) platform to join our team in Belfast. This role will provide first-line support for Cloud9 services, ensuring operational excellence and exceptional service delivery to our financial services clients In this role, you’ll be responsible for handling incoming support requests, assisting with provisioning tasks, and triaging issues related to Symphony Voice (Cloud9) services such as user setup, voice connectivity, hardware, and portal administration. This is an excellent opportunity for someone looking to grow their technical career in a dynamic fintech environment. Working Hours Please note that this role operates on an evening shift to provide support for our clients in different time zones. The required hours are 4:00 PM to 12:00 AM, Monday through Friday. NOTE: This role is based in Belfast, Northern Ireland, and although mainly remote, it is open to candidates located in Northern Ireland. Responsibilities: Serve as the first point of contact for Cloud9 support tickets via Zendesk or phone. Troubleshoot issues related to the Cloud9 Trader voice application, user provisioning, portal administration, call routing, and connectivity, Cloud9-to-Cloud9 connections and neighbour changes and Feature enablement/disablement Perform user lifecycle tasks, including onboarding, deactivation, and bulk updates. Support basic hardware troubleshooting and unbricking of Cloud Hubs. Escalate more complex issues to Level 2/3 teams with clear documentation. Participate in on-call rotations and assist with weekend or emergency support needs. Maintain accurate ticket records and contribute to internal knowledge sharing. Collaborate with Technical Account Managers, Engineering, and other support functions to ensure timely resolution and a high standard of customer care. Qualification: 1+ years experience in a technical support/helpdesk or IT service role. Strong troubleshooting mindset and willingness to learn cloud communications technology. Excellent verbal and written communication skills – must be confident in customer-facing interactions. Comfortable with Windows OS, basic networking concepts (IP, DNS, VPN), and SaaS platforms. Experience using ticketing tools like Zendesk or Jira. Understanding of SAML specification to support Client Single Sign On (SSO) Optional qualifications: Experience supporting trader voice or communications tools. Familiarity with VoIP/SIP-based systems or cloud PBX platforms. Exposure to financial services or fintech environments. Understanding of service SLAs and incident escalation workflows. Compensation: Salary Range: £27,000 - 35,000 base salary per year Bonus Plan Benefits and Perks: Regional specific competitive benefits Build your own Benefits (BYOB) perk Local events, team building, and development opportunities We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.", "summaryDescription" : "Help Desk Engineer (Evening Shift - Remote NI) at Symphony Communication Services. Skills: Technical support, Help Desk, Cloud9 platform. Serve as first contact. Troubleshoot Cloud9 Trader issues", "postedDate" : "2026-06-14T03:30:45.583", "createdAt" : "2026-06-14T03:30:45.583", "lastUpdated" : "2026-06-15T08:22:48.496", "ingestTimestamp" : "2026-06-14T03:30:45.583", "mongoId" : "6a2c7a1074d8ee00a09441fe", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "<30k", "hasSalary" : false, "allSkills" : [ "User provisioning", "Portal administration", "Call routing", "Connectivity troubleshooting", "Hardware troubleshooting", "Single Sign On", "Technical support", "Help Desk", "Cloud9 platform", "Customer service", "Service delivery", "Issue triage", "Client support", "Cloud communications", "Trader voice", "Financial services", "Fintech environments", "VoIP/SIP", "Cloud PBX", "Zendesk", "Jira" ], "skillCount" : 21, "jobCategory" : "engineering", "jobSubcategory" : "software", "seniorityLevel" : "Junior", "dataQualityScore" : 0.8888889, "_score" : 544.3977, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "FinTech", "llmIndustryConfidence" : 0.95 }, { "id" : "69e1e34d2beec4dd3d1cf4ce", "title" : "Student Opportunities - Seasonal Help - Summer 2026", "company" : "The Cincinnati Insurance Companies", "industry" : "Insurance", "location" : "Student Opportunities - Seasonal Help - Summer 2026", "locations" : [ "Student Opportunities - Seasonal Help - Summer 2026", "164086", "false, 164086, false" ], "timestamp" : "2026-06-16T02:24:25.406", "fingerprint" : "2f55ebef79ff3a4889605342a99b1a80fad5ff5c673e26e94563c11408ef7601", "source" : "taleo", "language" : "en", "applyUrl" : "https://cinfin.taleo.net/careersection/ex/jobdetail.ftl?job=164086", "externalId" : "164086", "industryFunction" : { }, "structuredLocations" : [ { "city" : "studená", "state" : "jihočeský kraj", "country" : "Czech Republic", "continent" : "europe", "source" : "locations-index", "geo" : "49.18516,15.28688" } ], "employmentType" : "TEMPORARY", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "Entry", "coreResponsibilities" : "Complete basic office tasks", "continuousLearning" : "Lifelong learning approach", "qualificationsBasic" : "At least 18 years of age, Child of a non-officer Cincinnati Insurance associate, Plan to continue education in Fall 2026", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "The Cincinnati Insurance Companies is currently seeking qualified students for temporary, seasonal positions during the Summer of 2026. Selected students will work 40 hours per week, completing basic office tasks for various departments throughout the company. Qualified candidates must be at least 18 years of age, be a child of a non‑officer Cincinnati Insurance associate, and plan to continue their education in Fall 2026. All qualified candidates will be evaluated using consistent, job‑related criteria. Enhance your talents Providing outstanding service and developing strong relationships with our independent agents are hallmarks of our company. Whether you have experience from another carrier or you’re new to the insurance industry, we promote a lifelong learning approach. Cincinnati provides you with the tools and training to be successful and to become a trusted, respected insurance professional – all while enjoying a meaningful career. Embrace a diverse team As a relationship-based organization, we welcome and value a diverse workforce. We provide equal employment opportunity to all qualified persons without regard to race; creed; color; sex, including sexual orientation, gender identity and transgender status; religion; national origin; age; disability; military service; veteran status; pregnancy; AIDS/HIV or genetic information; or any other basis prohibited by law. Learn More. 164086", "summaryDescription" : "Student Opportunities - Seasonal Help - Summer 2026 at The Cincinnati Insurance Companies. Complete basic office tasks", "createdAt" : "2026-06-14T20:42:37.297", "lastUpdated" : "2026-06-16T02:24:25.406", "ingestTimestamp" : "2026-06-14T20:42:37.297", "mongoId" : "69e1e34d2beec4dd3d1cf4ce", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "hasSalary" : false, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.6666667, "_score" : 544.1388, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Insurance", "llmIndustryConfidence" : 0.85 }, { "id" : "6a3068fcf292fd229cfc641f", "title" : "Office Assistant", "company" : "Entain", "industry" : "Gambling And Casinos", "salary" : { "min" : 20800.0, "max" : 26000.0, "currency" : "GBP", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Entry level Office Assistant in Romford, United Kingdom, adjusted for the Sports & Fitness industry and part-time employment." }, "location" : "Romford, England, United Kingdom", "locations" : [ "Romford", "England", "United Kingdom" ], "timestamp" : "2026-06-16T08:09:05.084", "fingerprint" : "c1543b075279dc2695b72666f848208469e9100662f42e1589975d4e0dbc8ca3", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/Entain/744000132242604-stadia-office-assistant", "externalId" : "744000132242604", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Romford", "state" : "England", "country" : "United Kingdom", "continent" : "eu", "source" : "llm", "workMode" : "onsite", "geo" : "51.5760462,0.1822646" } ], "locationText" : "Romford, England, United Kingdom", "employmentType" : "PART_TIME", "experienceMinYears" : 2, "experienceMaxYears" : 5, "experienceLevel" : "mid", "coreResponsibilities" : "Answer telephone calls, Answer emails, Process website bookings, Process telephone bookings, Manage sponsorship packages, Process sponsorship packages, Run website reports, Complete end of day bankings, Welcome customers to Stadium, Produce racecards, Print racecards, Carry out reasonable requests", "teamCollaboration" : "Part of Office Team", "domainKnowledge" : "Betting industry", "domainList" : [ "betting-industry" ], "domainSpecificKnowledge" : [ "Betting industry" ], "toolProficiency" : [ "Excel", "Word" ], "communicationSkills" : "Answer telephone calls; Answer emails", "continuousLearning" : "Development opportunities", "qualificationsBasic" : "Knowledge of Microsoft programmes, Knowledge of Excel, Knowledge of Word", "qualificationsPreferred" : "Knowledge and understanding of Betting industry", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Sports betting, gaming and interactive entertainment is changing, and we're leading that change. By putting people first. By placing exciting, engaging and entertaining experiences at more fingertips than ever before. We're pulling into pole position by pushing boundaries further. With innovation. With technology. But most importantly, with people like you. Because when you join Entain, it's your game. So let's win together. As a Office Assistant you will be responsible for manning the reception desk. Reporting to the Office Manager, you will be part of the Office Team, and be responsible for answering all telephone calls and emails that come direct to the Stadium. The salary is £13.50 per hour. What you will do * To ensure all emails and telephone calls are answered in a timely and professional manner. * Process all website and telephone bookings for our restaurants and general admission. * Managing and processing the selling of our sponsorship packages. * Running website reports. * Completion of end of day bankings. * Welcoming customers to the Stadium. * Production and printing of racecards. * To carry out any other reasonable requests from the Office Manager. ## Qualifications * Do you enjoy working as part of a team? * Do you have knowledge and understanding of Betting industry. * Do you have Knowledge of Microsoft programmes and packages including Excel and Word? ## Additional Information At Entain, we know that signing top players requires a great starting package, and plenty of support to inspire peak performance. Join us, and a competitive salary is just the beginning. Working for us in Stadia, you can expect to receive great benefits like: * Discounts with hundreds of retailers through Entain Deals. * Pension Scheme and annual ShareSave. * Healthcare and wellbeing support. * Development opportunities. And outside of this, you'll have the chance to turn recognition from leaders and colleagues into amazing prizes. Join a winning team of talented people and be a part of an inclusive and supporting community where everyone is celebrated for being themselves. Should you need any adjustments or accommodations to the recruitment process, at either application or interview, please contact us. #Admin #Office", "summaryDescription" : "Office Assistant at Entain. Answer telephone calls. Answer emails", "postedDate" : "2026-06-15T16:18:04.000", "createdAt" : "2026-06-15T23:56:07.735", "lastUpdated" : "2026-06-16T08:09:05.084", "ingestTimestamp" : "2026-06-15T23:56:07.735", "mongoId" : "6a3068fcf292fd229cfc641f", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "<30k", "hasSalary" : false, "allSkills" : [ "Betting industry", "Excel", "Word" ], "skillCount" : 3, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 1.0, "_score" : 542.1899, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Sports & Fitness", "llmIndustryConfidence" : 0.85 }, { "id" : "6a30503ff292fd229ceee04b", "title" : "Office Supervisor", "company" : "Atlas Oncology Partners", "industry" : "Market Ops (Mobile)", "salary" : { "min" : 58000.0, "max" : 82000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Office Supervisor in Mobile, AL, adjusted for lead seniority in the healthcare industry." }, "location" : "United States | Mobile, Alabama", "locations" : [ "United States | Mobile, Alabama" ], "timestamp" : "2026-06-16T11:22:23.629", "fingerprint" : "90341cbaca73986c91f0ccaf4dbcb24aa7ce5344d8c81218f3750ea87202f937", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/atlasonc/d773f741-56b1-4d18-8941-9086680710fc/application", "externalId" : "d773f741-56b1-4d18-8941-9086680710fc", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Mobile", "state" : "Alabama", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "30.6913462,-88.0437509" }, { "city" : "Daphne", "state" : "Alabama", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "30.6035255,-87.9036047" } ], "locationText" : "Mobile, Alabama, United States; Daphne, Alabama, United States", "employmentType" : "FULL_TIME", "coreResponsibilities" : "Supervise office staff, Manage office operations, Ensure smooth daily operations, Maintain office supplies, Oversee facility management, Coordinate office events, Assist with HR functions, Support administrative tasks", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Role: Office Supervisor Company: Atlas Oncology Partners Location: On-site; rotating in-person to Mobile and Daphne Alabama Position Type: Full-Time About Us Atlas is built for oncologists by oncologists. We provide practices with the staff, contracts, and tools they need to deliver whole-person care to their cancer patients. Our value-based approach to care delivery aligns incentives, offering patients better outcomes, payors guaranteed reduction in medical expense, and provider partners greater financial independence. Role Description At Atlas Oncology Partners, we believe an exceptional patient experience begins the moment a patient walks through our doors. We are seeking a dedicated and organized Office Supervisor to serve as the operational backbone of our clinic, keeping daily workflows running smoothly, supporting our care team, and ensuring every patient interaction reflects the compassionate, high-quality care we are committed to providing. This role is the connective tissue between our front-of-house operations, Oncology partner, our clinical team, and the person in it sets the tone for how our office functions day to day. Coordination of our stakeholders and team is critical to success. As part of a small, nimble team, this role requires someone who is equally comfortable jumping in wherever needed, owning processes from start to finish, and supporting the people around them. The Office Supervisor reports to the Operations Director and serves as the on-site lead for day-to-day office operations, with direct management responsibility for non-provider care team members. Responsibilities include, but not limited to, the following: Responsibilities · Serve as the direct manager for non-provider care team members. · Serve as the on-site lead and subject matter expert on office workflows and processes, and champion best practices with patients and team members. · Manage daily and same-day scheduling, including booking, confirming, and rescheduling appointments, infusion visits, and follow-ups; publish monthly shift schedules for administrative staff under the direction of the Operations Director. · Ensure operational readiness through regular team check-ins, facilitating daily office huddles, monitoring task queues, and reviewing staffing and adherence to standard work. · Perform inventory management: order and receive office and non-clinical supplies, track expirations, minimize waste, and complete regular counts within the supply budget. · Handle all front-of-house duties: check-in/check-out, insurance verification, copay collection, paperwork and records requests, phones, and follow-up scheduling. · Support the financial health of the practice through copay collection, accurate demographic and insurance capture, and routing updates to the billing team. · Monitor patient feedback and respond to service-recovery issues, escalating to the Operations Director needed. · Support new team members through training, onboarding logistics, mentoring, and team recognition. · Maintain the appearance, organization, and readiness of patient- and employee-facing spaces, including opening and closing duties, daily upkeep, restocking, and organization. · Coordinate facilities, security, IT, and vendor requests as encountered. Qualifications · At least 1 year of experience in a supervisory or lead role in high-touch customer service or patient-facing healthcare. · Proficient in customer service, administrative work, and motivating team members and peers, especially through times of change. · Skilled in nuanced, compassionate patient communication with an emphasis on consistent, high-quality patient-centered experiences, essential in oncology care. · Proven ability to foster strong, collaborative team dynamics and a supportive, engaged team culture. · Experience working on collaborative, diverse, feedback-driven multi-disciplinary teams. · Strong written and verbal communication skills. · Comfortable with scheduling software, multi-line phones, and Microsoft Office; experience with EMR systems and medical billing/insurance preferred. Reporting: You will report to the Operations Director Some of the benefits of our comprehensive benefits package includes: · Health, Dental, Vision insurance · Competitive pay · Paid vacation, holidays, and sick leave You will collaborate with like-minded health care professionals who, like you, understand the importance and value of Atlas’ high-quality, value-based care model. Atlas is an equal opportunity employer that is committed to inclusion and diversity. We take affirmative action to ensure equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally-protected characteristics. Atlas is committed to working with and providing reasonable accommodations to job applicants with physical or mental disabilities. Applicants with a disability who require a reasonable accommodation for any part of the application or hiring process should email careers@atlasoncology.com for assistance. Reasonable accommodation will be determined on a case-by-case basis.", "summaryDescription" : "Office Supervisor at Atlas Oncology Partners. Supervise office staff. Manage office operations", "createdAt" : "2026-06-16T00:29:38.113", "lastUpdated" : "2026-06-16T11:22:23.629", "ingestTimestamp" : "2026-06-16T00:29:38.113", "mongoId" : "6a30503ff292fd229ceee04b", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 58000, "salaryAnnualMax" : 82000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Lead", "dataQualityScore" : 0.6666667, "_score" : 539.94366, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.95 }, { "id" : "6a305981f292fd229cf484a3", "title" : "Office Clerk", "company" : "Alphabe Insight Inc", "industry" : "Market Research", "salary" : { "min" : 31000.0, "max" : 42000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Entry level Office Clerk in Oklahoma City, United States, adjusted for the Travel industry." }, "location" : "Oklahoma City, OK, United States", "locations" : [ "Oklahoma City", "OK", "United States" ], "timestamp" : "2026-06-16T09:28:31.379", "fingerprint" : "663026bfb3151bc3ebeb09afc9ef95f6eab41873b053ce785e1e3fbbd264bcea", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/AlphabeInsightInc/744000132103689-office-clerk", "externalId" : "744000132103689", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Oklahoma City", "state" : "Oklahoma", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "35.4729886,-97.5170536" } ], "locationText" : "Oklahoma City, Oklahoma, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "High School", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "entry", "technicalSkills" : "Microsoft Office", "professionalSkills" : [ "Time management", "Organizational skills" ], "hardSkillsList" : [ "Inventory management" ], "hardSkills" : [ { "name" : "Inventory management", "level" : "intermediate" } ], "majorSkills" : "Office administration, Document management", "majorSkillsList" : [ "Office administration", "Document management" ], "coreResponsibilities" : "Organize office documents, File office documents, Manage office documents, Answer calls, Handle general inquiries, Support scheduling, Coordinate calendars, Prepare basic reports, Prepare office documents, Maintain office supplies, Maintain inventory, Assist with administrative tasks", "teamCollaboration" : "Across departments", "domainKnowledge" : "Travel industry", "domainList" : [ "travel-industry" ], "domainSpecificKnowledge" : [ "Travel industry" ], "communicationSkills" : "Handling inquiries", "documentationSkills" : "Documentation accuracy; Confidentiality", "continuousLearning" : "Skill development; Ongoing learning", "qualificationsBasic" : "High school diploma or equivalent, Basic computer proficiency, Ability to multitask", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "At Entertainment Travel Associates , we specialize in providing exceptional travel experiences tailored to our clients’ unique needs. Based in Tampa, FL, our team is dedicated to delivering seamless service, unforgettable journeys, and a commitment to excellence in the travel and entertainment industry. Join us and become part of a growing company where professionalism meets passion. Job Summary We are seeking a reliable Office Clerk to support daily administrative operations and ensure smooth office functionality. This role is ideal for individuals who are organized, detail-oriented, and interested in gaining experience in office administration. Responsibilities * Organize, file, and manage office documents * Assist with answering calls and handling general inquiries * Support scheduling and calendar coordination * Prepare basic reports and office documents * Maintain office supplies and inventory * Assist with general administrative tasks across departments * Ensure accuracy and confidentiality in documentation ## Qualifications * High school diploma or equivalent required * Strong organizational and time-management skills * Attention to detail and accuracy * Basic computer proficiency (Microsoft Office) * Strong communication skills * Ability to multitask and prioritize tasks ## Additional Information * Competitive salary package * Opportunities for professional growth and career advancement * Collaborative and supportive work environment * Skill development and ongoing learning opportunities * Exposure to diverse projects and industry experience", "summaryDescription" : "Office Clerk at Alphabe Insight Inc. Skills: Office administration, Document management. Organize office documents. File office documents", "postedDate" : "2026-06-15T01:41:32.000", "createdAt" : "2026-06-15T23:46:06.543", "lastUpdated" : "2026-06-16T09:28:31.379", "ingestTimestamp" : "2026-06-15T23:46:06.543", "mongoId" : "6a305981f292fd229cf484a3", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 31000, "salaryAnnualMax" : 42000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Inventory management", "Office administration", "Document management", "Time management", "Organizational skills", "Travel industry" ], "skillCount" : 6, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 1.0, "_score" : 535.0024, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Travel", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c5ccd74d8ee00a08d937c", "title" : "Help Desk Level 2", "company" : "K Group", "industry" : "Engineering", "salary" : { "min" : 62500.0, "max" : 87500.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Help Desk Level 2 in Grand Rapids, adjusted for mid-seniority in the technology industry." }, "location" : "Grand Rapids, Michigan", "locations" : [ "Grand Rapids, Michigan" ], "timestamp" : "2026-06-15T21:59:42.488", "fingerprint" : "271c4d9285d2761204115f85d9658df2bc4baba10d6ac170b2b2e89e19577631", "source" : "lever", "language" : "en", "applyUrl" : "https://jobs.lever.co/kgroupcompanies/d3572506-adfb-4f35-8834-7183862f5bf8/apply", "externalId" : "d3572506-adfb-4f35-8834-7183862f5bf8", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Grand Rapids", "state" : "Michigan", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "42.9632425,-85.6678639" } ], "locationText" : "Grand Rapids, Michigan, United States", "employmentType" : "FULL_TIME", "technicalSkills" : "AI assistants, LLMs", "professionalSkills" : [ "Task coordination", "Workflow management", "Process optimization", "Service excellence" ], "hardSkillsList" : [ "Troubleshooting", "Technical support" ], "hardSkills" : [ { "name" : "Troubleshooting", "level" : "intermediate" }, { "name" : "Technical support", "level" : "intermediate" } ], "majorSkills" : "Technical support, Troubleshooting, Customer interaction", "majorSkillsList" : [ "Technical support", "Troubleshooting", "Customer interaction" ], "coreResponsibilities" : "Respond to customer issues, Provide clear communication, Resolve issues for clients, Diagnose technical problems, Offer effective solutions, Work across departments, Prioritize and assign tasks, Monitor progress, Follow up on pending tasks, Manage support tickets, Utilize AI assistants, Use data-driven methods, Optimize internal processes, Improve end-user experience, Stay up-to-date with industry trends, Enhance problem-solving capabilities, Provide exceptional customer service, Address concerns, Ensure overall satisfaction", "teamCollaboration" : "Work with technical departments; Advocate for customer needs", "domainKnowledge" : "Technical support; IT", "domainList" : [ "technical-support", "it" ], "domainSpecificKnowledge" : [ "Technical support", "IT" ], "toolProficiency" : [ "RMM tools", "ConnectWise RMM", "Automate", "LabTech", "AI productivity tools", "Automated ticketing workflows", "Advanced search tools" ], "communicationSkills" : "Clear communication; Convey technical information", "continuousLearning" : "Stay up-to-date with industry trends; Enhance problem-solving capabilities", "problemSolvingSkills" : "Problem-solving; Troubleshooting", "outcomesObjectives" : "Ensure prompt resolution; Ensure timely resolution; Improve end-user experience; Ensure overall satisfaction", "qualificationsBasic" : "Previous IT experience, Experience with RMM tools, Solid understanding of common hardware and software problems, Proven track record of troubleshooting success, Demonstrated ability to quickly learn new software, High comfort using AI productivity tools, Written and verbal skills, Ability to convey complex technical information clearly, Ability to prioritize and multitask effectively, Team player, Problem-solving skills", "qualificationsPreferred" : "ConnectWise RMM experience, Automate/LabTech experience, Creative edge, Positive professional demeanor", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "## Description Help Desk Agent The Help Desk role at K Group is a pivotal position responsible for efficiently coordinating and resolving technical issues reported by customers. As a crucial point of contact, you will interact with customers and our technical teams, ensuring prompt and effective problem resolution. Responsibilities · Customer Interaction: Promptly respond to customer issues and inquiries, providing clear and concise communication. · Technical Support: Resolve issues for clients via phone, in person, or using remote tools. · Troubleshooting: Diagnose technical problems reported by customers and offer effective, long-term solutions. · Task Coordination: Work across departments to prioritize and assign tasks based on urgency and impact. · Workflow Management: Ensure timely resolution of technical issues by monitoring progress and diligently following up on pending tasks. · Ticket Ownership: Manage support tickets based on skills and workload while accounting for specific customer preferences. · Process Optimization: Maintain a forward-thinking approach to technical support by utilizing AI assistants and data-driven methods to optimize internal processes and improve the end-user experience. · Continuous Learning: Stay up-to-date with industry trends and emerging technologies to enhance problem-solving capabilities. · Service Excellence: Provide exceptional customer service by addressing concerns and ensuring overall satisfaction. Qualifications · Technical Experience: Previous experience in IT working with RMM tools (ConnectWise RMM preferred; experience with Automate/LabTech is highly transferable). · Technical Proficiency: Solid understanding of common hardware and software problems with a proven track record of troubleshooting success. · Tech Adaptability: Demonstrated ability to quickly learn new software and a high level of comfort using AI productivity tools (e.g., LLMs, automated ticketing workflows, or advanced search tools). · Communication: Strong written and verbal skills, with the ability to convey complex technical information clearly to non-technical users. · Execution: Ability to prioritize and multitask effectively in a high-energy, fast-paced environment. · Collaboration: A team player who can work closely with technical departments to advocate for customer needs. · Mindset: Strong problem-solving skills with a creative edge and a consistently positive, professional demeanor. About K Group Companies K Group is a locally owned and operated technology service provider that was established in Grand Rapids, MI in 1980. We proudly serve clients across the United States, while remaining especially focused on our home state of Michigan. Our expertise spans a wide spectrum of technologies and services, ensuring that we deliver exceptional solutions at the highest level of quality. Rooted in principles of excellence and creativity, our culture is dedicated to fostering collaboration, innovation, and inclusivity. Why Work Here? “Great, focused, team environment.” For more than 40 years, K Group Companies has been one of West Michigan’s premier technology providers. From Managed IT services to physical security integration, our team has established itself as a known, trusted advisor to our community. As a local, 3rd generation family-owned business, we pride ourselves in reliable, intentional, and committed relationships with our customers – and each other! Whether we are helping customers secure their environment, beating each other at Mario Kart in our Team Zone arcade, or grabbing lunch at our local BBQ restaurant, we delight in collaboration and making a difference as a team. We truly believe that we are better together! Compensation and Benefits · Competitive base salary based on experience · Bonus and commission programs · Paid Time Off (PTO) · Volunteer Paid Time Off (VTO) · 100% employer paid family health insurance premium · 100% employer paid disability insurance · 100% employer paid dental & vision insurance · 401k with Safe Harbor contributions from company annually · Profit sharing opportunities", "summaryDescription" : "Help Desk Level 2 at K Group. Skills: Technical support, Troubleshooting, Customer interaction. Respond to customer issues. Provide clear communication", "postedDate" : "2026-06-12T19:19:05.208", "createdAt" : "2026-06-12T19:19:05.208", "lastUpdated" : "2026-06-15T21:59:42.488", "ingestTimestamp" : "2026-06-14T21:44:16.294", "mongoId" : "6a2c5ccd74d8ee00a08d937c", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 62500, "salaryAnnualMax" : 87500, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Troubleshooting", "Technical support", "Customer interaction", "Task coordination", "Workflow management", "Process optimization", "Service excellence", "IT", "RMM tools", "ConnectWise RMM", "Automate", "LabTech", "AI productivity tools", "Automated ticketing workflows", "Advanced search tools" ], "skillCount" : 15, "jobCategory" : "engineering", "jobSubcategory" : "software", "seniorityLevel" : "Mid", "dataQualityScore" : 0.8888889, "_score" : 533.9391, "daysOld" : 3, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c5ccd74d8ee00a08d9379", "title" : "Help Desk Level 1", "company" : "K Group", "industry" : "Engineering", "salary" : { "min" : 42500.0, "max" : 57500.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Help Desk Level 1 in Grand Rapids, adjusted for entry-level seniority in the technology industry." }, "location" : "Grand Rapids, Michigan", "locations" : [ "Grand Rapids, Michigan" ], "timestamp" : "2026-06-16T03:31:45.744", "fingerprint" : "6313d06e20b4dde096ae61ba58044f6a05e6b1b85fd03b387599a9a85f5bdd46", "source" : "lever", "language" : "en", "applyUrl" : "https://jobs.lever.co/kgroupcompanies/086c7361-b664-4802-99fa-cef73419b2be/apply", "externalId" : "086c7361-b664-4802-99fa-cef73419b2be", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Grand Rapids", "state" : "Michigan", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "42.9632425,-85.6678639" } ], "locationText" : "Grand Rapids, Michigan, United States", "employmentType" : "FULL_TIME", "technicalSkills" : "RMM tools, AI productivity tools, LLMs, Automated ticketing workflows, Advanced search tools", "professionalSkills" : [ "Technical support", "Task coordination", "Workflow management", "Process optimization" ], "hardSkillsList" : [ "Troubleshooting", "Technical problem diagnosis" ], "hardSkills" : [ { "name" : "Troubleshooting", "level" : "intermediate" }, { "name" : "Technical problem diagnosis", "level" : "intermediate" } ], "majorSkills" : "Technical support, Customer interaction, Problem resolution", "majorSkillsList" : [ "Technical support", "Customer interaction", "Problem resolution" ], "coreResponsibilities" : "Respond to customer issues, Provide clear communication, Resolve client issues, Diagnose technical problems, Offer effective solutions, Prioritize tasks, Assign tasks, Monitor progress, Follow up on tasks, Manage support tickets, Optimize internal processes, Improve end-user experience, Stay up-to-date with industry trends, Enhance problem-solving capabilities, Provide exceptional customer service, Address concerns, Ensure overall satisfaction", "teamCollaboration" : "Work across departments; Work with technical departments", "toolProficiency" : [ "ConnectWise RMM", "Automate", "LabTech" ], "communicationSkills" : "Clear communication; Concise communication; Convey technical information", "continuousLearning" : "Stay up-to-date with industry trends; Learn new software", "problemSolvingSkills" : "Problem-solving; Troubleshooting success", "outcomesObjectives" : "Prompt problem resolution; Timely issue resolution; Improve end-user experience; Ensure overall satisfaction", "qualificationsBasic" : "Previous IT experience, Experience with RMM tools, Solid understanding of hardware/software problems, Proven troubleshooting success, Ability to learn new software quickly, High comfort using AI productivity tools, Written and verbal skills, Ability to prioritize and multitask, Problem-solving skills", "qualificationsPreferred" : "ConnectWise RMM experience, Automate/LabTech experience transferable, Creative edge, Positive professional demeanor", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "## Description Help Desk Agent The Help Desk role at K Group is a pivotal position responsible for efficiently coordinating and resolving technical issues reported by customers. As a crucial point of contact, you will interact with customers and our technical teams, ensuring prompt and effective problem resolution. Responsibilities · Customer Interaction: Promptly respond to customer issues and inquiries, providing clear and concise communication. · Technical Support: Resolve issues for clients via phone, in person, or using remote tools. · Troubleshooting: Diagnose technical problems reported by customers and offer effective, long-term solutions. · Task Coordination: Work across departments to prioritize and assign tasks based on urgency and impact. · Workflow Management: Ensure timely resolution of technical issues by monitoring progress and diligently following up on pending tasks. · Ticket Ownership: Manage support tickets based on skills and workload while accounting for specific customer preferences. · Process Optimization: Maintain a forward-thinking approach to technical support by utilizing AI assistants and data-driven methods to optimize internal processes and improve the end-user experience. · Continuous Learning: Stay up-to-date with industry trends and emerging technologies to enhance problem-solving capabilities. · Service Excellence: Provide exceptional customer service by addressing concerns and ensuring overall satisfaction. Qualifications · Technical Experience: Previous experience in IT working with RMM tools (ConnectWise RMM preferred; experience with Automate/LabTech is highly transferable). · Technical Proficiency: Solid understanding of common hardware and software problems with a proven track record of troubleshooting success. · Tech Adaptability: Demonstrated ability to quickly learn new software and a high level of comfort using AI productivity tools (e.g., LLMs, automated ticketing workflows, or advanced search tools). · Communication: Strong written and verbal skills, with the ability to convey complex technical information clearly to non-technical users. · Execution: Ability to prioritize and multitask effectively in a high-energy, fast-paced environment. · Collaboration: A team player who can work closely with technical departments to advocate for customer needs. · Mindset: Strong problem-solving skills with a creative edge and a consistently positive, professional demeanor. About K Group Companies K Group is a locally owned and operated technology service provider that was established in Grand Rapids, MI in 1980. We proudly serve clients across the United States, while remaining especially focused on our home state of Michigan. Our expertise spans a wide spectrum of technologies and services, ensuring that we deliver exceptional solutions at the highest level of quality. Rooted in principles of excellence and creativity, our culture is dedicated to fostering collaboration, innovation, and inclusivity. Why Work Here? “Great, focused, team environment.” For more than 40 years, K Group Companies has been one of West Michigan’s premier technology providers. From Managed IT services to physical security integration, our team has established itself as a known, trusted advisor to our community. As a local, 3rd generation family-owned business, we pride ourselves in reliable, intentional, and committed relationships with our customers – and each other! Whether we are helping customers secure their environment, beating each other at Mario Kart in our Team Zone arcade, or grabbing lunch at our local BBQ restaurant, we delight in collaboration and making a difference as a team. We truly believe that we are better together! Compensation and Benefits · Competitive base salary based on experience · Bonus and commission programs · Paid Time Off (PTO) · Volunteer Paid Time Off (VTO) · 100% employer paid family health insurance premium · 100% employer paid disability insurance · 100% employer paid dental & vision insurance · 401k with Safe Harbor contributions from company annually · Profit sharing opportunities", "summaryDescription" : "Help Desk Level 1 at K Group. Skills: Technical support, Customer interaction, Problem resolution. Respond to customer issues. Provide clear communication", "postedDate" : "2026-06-12T19:18:27.992", "createdAt" : "2026-06-12T19:18:27.992", "lastUpdated" : "2026-06-16T03:31:45.744", "ingestTimestamp" : "2026-06-14T21:38:23.121", "mongoId" : "6a2c5ccd74d8ee00a08d9379", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 42500, "salaryAnnualMax" : 57500, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Troubleshooting", "Technical problem diagnosis", "Technical support", "Customer interaction", "Problem resolution", "Task coordination", "Workflow management", "Process optimization", "ConnectWise RMM", "Automate", "LabTech" ], "skillCount" : 11, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.8888889, "_score" : 531.75085, "daysOld" : 3, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a305981f292fd229cf484de", "title" : "Office Assistant", "company" : "Alphabe Insight Inc", "industry" : "Consumer Services", "salary" : { "min" : 48500.0, "max" : 63500.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Office Assistant in Columbus, OH, adjusted for mid-seniority in the technology industry." }, "location" : "Columbus, OH, United States", "locations" : [ "Columbus", "OH", "United States" ], "timestamp" : "2026-06-16T07:27:13.597", "fingerprint" : "cb68d97ccac71a145cf17992846a235972773591ef7478c5b1ce2bdf02426b71", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/AlphabeInsightInc/744000132080945-office-assistant", "externalId" : "744000132080945", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Columbus", "state" : "Ohio", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "39.9622601,-83.0007065" } ], "locationText" : "Columbus, Ohio, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "High School", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "entry", "technicalSkills" : "MS Office, Word, Excel, Outlook", "professionalSkills" : [ "Office administration", "Clerical duties", "Report preparation", "Presentation preparation", "Correspondence preparation" ], "majorSkills" : "Office operations, Administrative support", "majorSkillsList" : [ "Office operations", "Administrative support" ], "coreResponsibilities" : "Manage daily office operations, Organize daily office operations, Answer incoming phone calls, Direct incoming phone calls, Answer incoming emails, Direct incoming emails, Maintain office supplies inventory, Check office supplies stock, Place office supply orders, Schedule meetings, Coordinate meetings, Schedule appointments, Coordinate appointments, Schedule travel arrangements, Coordinate travel arrangements, Assist in preparing reports, Assist in preparing presentations, Assist in preparing correspondence, Greet visitors, Assist visitors, Greet clients, Assist clients, Greet vendors, Assist vendors", "toolProficiency" : [ "MS Office", "Word", "Excel", "Outlook" ], "communicationSkills" : "Verbal communication; Written communication", "continuousLearning" : "Skill development; Ongoing learning", "qualificationsBasic" : "Proven experience as an office assistant, Proficient in MS Office, Excellent organizational skills, Excellent time-management skills, Keen eye for detail, Verbal communication abilities, Written communication abilities", "qualificationsPreferred" : "Additional qualifications in office administration are a plus", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "At Consider Posh Pro, we’ve got a knack for turning dull moments into dazzling opportunities. We’re the ones who add a splash of color to the black and white world of sales. How do we do it? Well, it’s a bit of magic mixed with a whole lot of hustle. Job Description : We are seeking a highly organized and proactive Office Assistant to join our dynamic team. The Office Assistant will play a crucial role in ensuring the smooth and efficient operation of our daily office activities. This position is ideal for someone who is detail-oriented, capable of multitasking, and eager to contribute to a productive work environment. As an Office Assistant, you will be responsible for supporting various administrative functions, coordinating communications, managing office supplies, and assisting with clerical duties. Responsibilities: * Manage and organize daily office operations to ensure efficiency. * Answer and direct incoming phone calls and emails promptly and courteously. * Maintain office supplies inventory by checking stock and placing orders as needed. * Schedule and coordinate meetings, appointments, and travel arrangements for staff. * Assist in preparing reports, presentations, and correspondence as required. * Greet and assist visitors, clients, and vendors in a professional manner. ## Qualifications Requirements * High school diploma or equivalent; additional qualifications in office administration are a plus. * Proven experience as an office assistant or in a similar administrative role. * Proficient in MS Office (Word, Excel, Outlook) and comfortable learning new software. * Excellent organizational and time-management skills with a keen eye for detail. * Strong verbal and written communication abilities. ## Additional Information * Competitive salary package * Opportunities for professional growth and career advancement * Collaborative and supportive work environment * Skill development and ongoing learning opportunities * Exposure to diverse projects and industry experience", "summaryDescription" : "Office Assistant at Alphabe Insight Inc. Skills: Office operations, Administrative support. Manage daily office operations. Organize daily office operations", "postedDate" : "2026-06-14T23:52:45.000", "createdAt" : "2026-06-15T23:49:16.904", "lastUpdated" : "2026-06-16T07:27:13.597", "ingestTimestamp" : "2026-06-15T23:49:16.904", "mongoId" : "6a305981f292fd229cf484de", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 48500, "salaryAnnualMax" : 63500, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Office operations", "Administrative support", "Office administration", "Clerical duties", "Report preparation", "Presentation preparation", "Correspondence preparation", "MS Office", "Word", "Excel", "Outlook" ], "skillCount" : 11, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 1.0, "_score" : 531.57947, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.92 }, { "id" : "6a305981f292fd229cf484b9", "title" : "Office Assistant", "company" : "Alphabe Insight Inc", "industry" : "Consumer Services", "salary" : { "min" : 38000.0, "max" : 52000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Entry-level Office Assistant in Hollywood, United States, adjusted for the Travel industry." }, "location" : "Hollywood, FL, United States", "locations" : [ "Hollywood", "FL", "United States" ], "timestamp" : "2026-06-16T08:58:40.481", "fingerprint" : "ee20e25173fa7fa5a957f0c5aacdbc04c5bc5c5dc1fdeccb5b7e7ece1445d252", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/AlphabeInsightInc/744000132087854-office-assistant", "externalId" : "744000132087854", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Hollywood", "state" : "Florida", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "26.0112014,-80.1494901" } ], "locationText" : "Hollywood, Florida, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "High School", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "entry", "technicalSkills" : "Microsoft Office, Word, Excel, Outlook", "professionalSkills" : [ "Time management", "Data entry" ], "hardSkillsList" : [ "Record keeping", "Scheduling", "Calendar coordination" ], "hardSkills" : [ { "name" : "Record keeping", "level" : "intermediate" }, { "name" : "Scheduling", "level" : "intermediate" }, { "name" : "Calendar coordination", "level" : "intermediate" } ], "majorSkills" : "Administrative support, Office operations", "majorSkillsList" : [ "Administrative support", "Office operations" ], "coreResponsibilities" : "Provide administrative support, Maintain filing systems, Update internal databases, Assist with scheduling, Coordinate calendars, Prepare reports, Prepare correspondence, Prepare office documents, Replenish office supplies, Support various departments, Ensure documentation accuracy, Ensure documentation organization, Ensure documentation confidentiality, Perform office-related duties", "teamCollaboration" : "Support office staff; Support various departments", "domainKnowledge" : "Travel industry", "domainList" : [ "travel-industry" ], "domainSpecificKnowledge" : [ "Travel industry" ], "toolProficiency" : [ "Microsoft Word", "Microsoft Excel", "Microsoft Outlook" ], "communicationSkills" : "Verbal communication; Written communication", "documentationSkills" : "Documentation organization; Documentation accuracy; Documentation confidentiality", "continuousLearning" : "Skill development; Ongoing learning", "qualificationsBasic" : "High school diploma or equivalent, Basic proficiency in Microsoft Office", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "At Entertainment Travel Associates , we specialize in providing exceptional travel experiences tailored to our clients’ unique needs. Based in Tampa, FL, our team is dedicated to delivering seamless service, unforgettable journeys, and a commitment to excellence in the travel and entertainment industry. Join us and become part of a growing company where professionalism meets passion. Job Summary We are seeking a dependable and organized Office Assistant to support daily administrative operations and help maintain an efficient and professional office environment. This role is ideal for individuals who are detail-oriented, enjoy supporting team operations, and are looking to grow within an administrative or business setting. Responsibilities * Provide general administrative and clerical support to office staff. * Maintain organized filing systems, records, and office documentation. * Assist with data entry and updating internal databases. * Support scheduling, calendar coordination, and meeting preparation. * Help prepare reports, correspondence, and basic office documents. * Monitor and replenish office supplies as needed. * Support various departments with day-to-day administrative tasks. * Ensure accuracy, organization, and confidentiality in all documentation. * Perform additional office-related duties as assigned. ## Qualifications * High school diploma or equivalent required. * Strong organizational and time-management skills. * Excellent verbal and written communication abilities. * Basic proficiency in Microsoft Office applications (Word, Excel, Outlook). * Ability to multitask and prioritize tasks effectively. * Strong attention to detail and accuracy. * Professional attitude and reliability. ## Additional Information * Competitive salary package * Opportunities for professional growth and career advancement * Collaborative and supportive work environment * Skill development and ongoing learning opportunities * Exposure to diverse projects and industry experience", "summaryDescription" : "Office Assistant at Alphabe Insight Inc. Skills: Administrative support, Office operations. Provide administrative support. Maintain filing systems", "postedDate" : "2026-06-15T01:05:18.000", "createdAt" : "2026-06-15T23:43:36.539", "lastUpdated" : "2026-06-16T08:58:40.481", "ingestTimestamp" : "2026-06-15T23:43:36.539", "mongoId" : "6a305981f292fd229cf484b9", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 38000, "salaryAnnualMax" : 52000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Record keeping", "Scheduling", "Calendar coordination", "Administrative support", "Office operations", "Time management", "Data entry", "Travel industry", "Microsoft Word", "Microsoft Excel", "Microsoft Outlook" ], "skillCount" : 11, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 1.0, "_score" : 526.35156, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Travel", "llmIndustryConfidence" : 0.95 }, { "id" : "6a305981f292fd229cf484c0", "title" : "Office Clerk", "company" : "Alphabe Insight Inc", "industry" : "Consumer Services", "salary" : { "min" : 35000.0, "max" : 45000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Entry-level Office Clerk in Charlotte, United States, adjusted for the Marketing industry." }, "location" : "Charlotte, NC, United States", "locations" : [ "Charlotte", "NC", "United States" ], "timestamp" : "2026-06-16T12:54:17.153", "fingerprint" : "327a52d7aaf325a1fddfd2671b1882f086e10eeabffb590ce2cc18579b479620", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/AlphabeInsightInc/744000132085200-office-clerk", "externalId" : "744000132085200", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Charlotte", "state" : "North Carolina", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "35.2272086,-80.8430827" } ], "locationText" : "Charlotte, North Carolina, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "High school", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "entry", "technicalSkills" : "Microsoft Office Suite, Word, Excel, Outlook", "hardSkillsList" : [ "Data entry", "Basic bookkeeping" ], "hardSkills" : [ { "name" : "Data entry", "level" : "intermediate" }, { "name" : "Basic bookkeeping", "level" : "intermediate" } ], "majorSkills" : "Administrative operations, Office functions", "majorSkillsList" : [ "Administrative operations", "Office functions" ], "coreResponsibilities" : "Answer phone calls, Direct phone calls, Greet visitors, Assist visitors, Greet clients, Assist clients, Organize files, Maintain files, Process mail, Process packages, Schedule meetings, Coordinate meetings, Schedule appointments, Coordinate appointments, Assist with data entry, Assist with basic bookkeeping", "toolProficiency" : [ "Microsoft Office Suite", "Word", "Excel", "Outlook" ], "communicationSkills" : "Written communication; Verbal communication", "continuousLearning" : "Skill development; Ongoing learning", "qualificationsBasic" : "High school diploma or equivalent, Organizational skills, Time management skills, Excellent written communication abilities, Excellent verbal communication abilities, Proficiency in Microsoft Office Suite, Ability to multitask, Work independently with minimal supervision", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "About Us Welcome to Mark Rink, where creativity meets strategy, and marketing magic happens every day. We’re not just another marketing company—we’re your partners in turning ideas into impact and brands into legends. Job Description : We are seeking a highly organized and detail-oriented Office Clerk to join our dynamic team. The ideal candidate will play a vital role in supporting daily administrative operations and ensuring smooth office functions. This position requires a proactive individual who can manage a variety of tasks efficiently, including handling correspondence, maintaining records, and assisting with basic bookkeeping. Responsibilities * Answering and directing phone calls in a professional manner * Greeting and assisting visitors and clients * Organizing and maintaining physical and electronic files * Processing incoming and outgoing mail and packages * Scheduling and coordinating meetings and appointments * Assisting with data entry and basic bookkeeping tasks ## Qualifications Requirements * High school diploma or equivalent * Strong organizational and time management skills * Excellent written and verbal communication abilities * Proficiency in Microsoft Office Suite (Word, Excel, Outlook) * Ability to multitask and work independently with minimal supervision ## Additional Information * Competitive salary package * Opportunities for professional growth and career advancement * Collaborative and supportive work environment * Skill development and ongoing learning opportunities * Exposure to diverse projects and industry experience", "summaryDescription" : "Office Clerk at Alphabe Insight Inc. Skills: Administrative operations, Office functions. Answer phone calls. Direct phone calls", "postedDate" : "2026-06-15T00:59:19.000", "createdAt" : "2026-06-16T00:21:58.119", "lastUpdated" : "2026-06-16T12:54:17.153", "ingestTimestamp" : "2026-06-16T00:21:58.119", "mongoId" : "6a305981f292fd229cf484c0", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 35000, "salaryAnnualMax" : 45000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Data entry", "Basic bookkeeping", "Administrative operations", "Office functions", "Microsoft Office Suite", "Word", "Excel", "Outlook" ], "skillCount" : 8, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 1.0, "_score" : 526.2033, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Marketing", "llmIndustryConfidence" : 0.92 }, { "id" : "6a2e9d3a74d8ee00a0e370b9", "title" : "Faculty Assistant and Program Coordinator", "company" : "Harvard University", "industry" : "Higher Education", "location" : "Cambridge, MA, United States", "locations" : [ "Cambridge", "MA", "United States" ], "certifications" : [ ], "timestamp" : "2026-06-15T10:16:13.263", "fingerprint" : "bea0bf9c4ad5dad20682e6247c1898755e38d8c86a9ce305a693b3daa75bcb49", "source" : "smartrecruiters", "applyUrl" : "https://jobs.smartrecruiters.com/HarvardUniversity/3743990013599537-faculty-assistant-and-program-coordinator", "externalId" : "3743990013599537", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Cambridge", "state" : "Massachusetts", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite" } ], "locationText" : "Cambridge, Massachusetts, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 2, "experienceLevel" : "not-applicable", "technicalSkills" : "Salesforce", "professionalSkills" : [ "Nonprofit, business, or public sector training or experience preferred. Familiarity or interest in civic engagement, public leadership, or social movements a plus." ], "hardSkillsList" : [ "office administration", "customer service skills", "email/calendar management", "database systems", "travel logistics", "expense reimbursement" ], "softSkillsList" : [ "discretion, professionalism, collaboration" ], "hardSkills" : [ { "name" : "office administration", "level" : "intermediate" }, { "name" : "customer service skills", "level" : "intermediate" }, { "name" : "email/calendar management", "level" : "intermediate" }, { "name" : "database systems", "level" : "intermediate" }, { "name" : "travel logistics", "level" : "intermediate" }, { "name" : "expense reimbursement", "level" : "intermediate" } ], "softSkills" : [ { "name" : "discretion, professionalism, collaboration" } ], "majorSkills" : "administrative support, scheduling, communication, task management, relationship management", "majorSkillsList" : [ "administrative support, scheduling, communication, task management, relationship management" ], "coreResponsibilities" : "Provide operational support to Professor Ganz and a dynamic team of 6–12 teaching fellows, ensuring seamless delivery of courses. Manage day-to-day course needs, including editing and printing materials, updating course websites, scheduling office hours, obtaining copyright permissions, and entering grades. Coordinate course technology needs. Contribute to a supportive team culture by reliably fulfilling individual responsibilities, proactively assisting colleagues, and contributing to the effective functioning of the broader teaching and programmatic work.", "teamCollaboration" : "Contribute to a and supportive team culture by reliably fulfilling individual responsibilities, proactively assisting colleagues when needed, and contributing to the effective functioning of the broader teaching and programmatic work.", "toolProficiency" : [ "Microsoft Outlook, Google Workspace" ], "communicationSkills" : "communication", "continuousLearning" : "Curious about our work, committed to learning, and invested in their own growth and development.", "specialRequirements" : "This is a fully benefits eligible term appointment ending one year from date of hire, with the possibility of renewal. Standard Hours/Schedule: 35 hours per week. Harvard University is unable to provide visa sponsorship for this position. Pre-Employment Screening: Identity.", "outcomesObjectives" : "The Practicing Democracy Project supports practitioners and students to develop the skills, relationships, and capacities needed for democratic renewal. It focuses on equipping individuals and organizations to engage in the work of organizing, building power, and fostering democratic practices.", "qualificationsBasic" : "2 years’ experience in an office environment, including demonstrated office administration and customer service skills. Internships will count toward experience.", "qualificationsPreferred" : "Bachelor’s degree preferred.", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive. Why join the Harvard Kennedy School? The John F. Kennedy School of Government at Harvard University is one of 12 graduate and professional schools at the university. Harvard Kennedy School’s mission is to improve public policy and leadership so people can live in societies that are more safe, free, just, and sustainably prosperous. By combining cutting-edge research, the teaching of outstanding students, and direct interaction with practitioners, we have an impact on solving public problems that no other institution can match. When you work at Harvard Kennedy School, you make a difference. Professor Marshall Ganz is a Senior Lecturer in Public Policy at the Harvard Kennedy School and Faculty Director of the Practicing Democracy Project (PDP) at the Center for Public Leadership. His teaching and research focus on leadership, narrative, organizing, and civic engagement, with an emphasis on how people build collective power to create change. The Practicing Democracy Project supports practitioners and students to develop the skills, relationships, and capacities needed for democratic renewal. It focuses on equipping individuals and organizations to engage in the work of organizing, building power, and fostering democratic practices. Through teaching, research, and practitioner partnerships, PDP explores how democracy is not only a system of governance, but lived, daily practice. Professor Ganz teaches three courses: Organizing: People, Power, Change ; Public Narrative ; and Being Human. His courses, which are taught both in person and online, draw hundreds of students and practitioners from around the world and are grounded in a practice-based approach to leadership development. His work frequently involves collaboration with organizers, students, academics, and institutions globally. In addition to his role at Harvard, Professor Ganz is the founder and senior advisor of the Leading Change Network (LCN)—a global community of organizers, educators, and change-makers who use the organizing frameworks and leadership practices developed through his work. Position Summary The Faculty Assistant & Program Coordinator will play a central role in supporting Professor Ganz and the Practicing Democracy Project, providing high-level administrative, logistical, and relational support. This is a dynamic and people-centered role that enables the smooth functioning of a fast-paced, collaborative, and impact-driven body of work. The ideal candidate is proactive, highly organized, detail-oriented, and relationally skilled. They have the ability to manage complex scheduling, ensure follow-through across multiple streams of work, and steward relationships with care and joy. They are curious about our work, committed to learning, and invested in their own growth and development. Key Responsibilities 1. Course Support & Team Coordination * Provide operational support to Professor Ganz and a dynamic team of 6–12 teaching fellows, ensuring seamless delivery of courses in a fast-paced, highly collaborative environment. * Manage day-to-day course needs, including editing and printing materials, updating course websites, scheduling office hours, obtaining copyright permissions, and entering grades. * Coordinate course technology needs, ensuring the teaching team has reliable tools and technical support. * Contribute to a strong and supportive team culture by reliably fulfilling individual responsibilities, proactively assisting colleagues when needed, and contributing to the effective functioning of the broader teaching and programmatic work. 2. Scheduling & Follow-Up * Manage Professor Ganz’s complex calendar across teaching, PDP work, coaching, and research. * Schedule meetings with students, colleagues, team members, and external partners, ensuring all relevant background materials are shared in advance. * Maintain clear communication with the PDP team regarding Professor Ganz’s availability, priorities, and upcoming commitments to support effective planning and coordination. * Debrief with Professor Ganz after meetings to clarify next steps and follow-up actions. * Execute timely and reliable follow-up after meetings, including sharing materials, scheduling subsequent meetings, tracking action items, and making introductions as needed. 3. Communications & Relational Stewardship * Manage incoming emails with responsiveness and efficiency. * Draft, respond to, and organize correspondence on behalf of Professor Ganz with students, colleagues, team members, and external partners. * Support clear, consistent communication between Professor Ganz, the PDP team, and collaborators, including LCN staff and broader network members. * Track key relational connections and ensure timely follow-up on conversations, meetings, and requests. 4. Task Management * Collaborate with Professor Ganz and the PDP team to track ongoing tasks, priorities, and project deadlines. * Maintain and manage Professor Ganz’s to-do lists, including capturing, clarifying, and translating action items from meetings, conversations, and written communications into clear next steps. * Stay closely attuned to shifting priorities and proactively identify potential bottlenecks before they arise. 5. Travel Coordination & Expense Reimbursement * Arrange travel logistics, including transportation, lodging, and itineraries. * Coordinate with partner organizations and host institutions when travel is sponsored or externally arranged. * Process and track travel-related expense reimbursements in accordance with applicable policies and procedures. 6. Database & Website Management * Maintain PDP’s contact database, including collecting and entering attendee lists from events, trainings, and Professor Ganz’s meetings. * Collaborate with the CPL team and HKS Salesforce team to regularly update the database. * Update Professor Ganz’s and the PDP’s website with recent news, articles, interviews, and announcements. Contribute to unit effort by accomplishing related duties as required. ## Qualifications Basic Qualifications: 2 years’ experience in an office environment, including demonstrated office administration and customer service skills. Internships will count toward experience. Additional Qualifications and Skills: * Nonprofit, business, or public sector training or experience preferred. * Proficiency in email/calendar management tools (Microsoft Outlook and/or Google Workspace) and willingness to learn database systems like Salesforce. * Strong organizational and time management skills with the ability to prioritize and manage multiple tasks. * Excellent interpersonal and communication skills. * High level of discretion and professionalism in managing sensitive communications and relationships. * Familiarity or interest in civic engagement, public leadership, or social movements a plus. * Comfort working independently and as part of a collaborative team. * Bachelor’s degree preferred. ## Additional Information * Appointment End Date: This is a fully benefits eligible term appointment ending one year from date of hire, with the possibility of renewal. * Standard Hours/Schedule: 35 hours per week * Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position * Pre-Employment Screening: Identity * Work Format Details This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on [Employment Outside of Massachusetts](https://harvie.harvard.edu/sites/g/files/omnuum12046/files/humanresources/files/employmentoutsidema_policy.pdf). Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment. Salary Grade and Ranges This position is salary grade level 054. Please visit [Harvard's Salary Ranges](https://hr.harvard.edu/salary-ranges) to view the corresponding salary range and related information. Benefits Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to: * Generous paid time off including parental leave * Medical, dental, and vision health insurance coverage starting on day one * Retirement plans with university contributions * Wellbeing and mental health resources * Support for families and caregivers * Professional development opportunities including tuition assistance and reimbursement * Commuter benefits, discounts and campus perks Learn more about these and additional benefits on our [Benefits & Wellbeing Page](https://hr.harvard.edu/benefits-wellbeing). EEO/Non-Discrimination Commitment Statement Harvard University is committed to [equal opportunity](https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmationstatement.pdf) and [non-discrimination](https://provost.harvard.edu/sites/g/files/omnuum12476/files/2025-07/non-discriminationandanti-bullyingpolicies.pdf). We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes. Harvard has an [equal employment opportunity policy](https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmationstatement.pdf) that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's [non-discrimination policy](https://provost.harvard.edu/sites/g/files/omnuum12476/files/2025-07/non-discriminationandanti-bullyingpolicies.pdf). Harvard's [equal employment opportunity policy](https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmationstatement.pdf) and [non-discrimination policy](https://provost.harvard.edu/sites/g/files/omnuum12476/files/2025-07/non-discriminationandanti-bullyingpolicies.pdf) help all community members participate fully in work and campus life free from harassment and discrimination.", "summaryDescription" : "Faculty Assistant and Program Coordinator at Harvard University. Skills: administrative support, scheduling, communication, task management, relationship management. Provide operational support to Professor Ganz and a dynamic team of 6–12 teaching fellows, ensuring seamless delivery of courses. Manage day-to-day course needs, including editing and printing materials, updating course websites, scheduling office hours, obtaining copyright permissions, and entering grades. Coordinate course technol", "postedDate" : "2026-06-12T15:18:41.000", "createdAt" : "2026-06-14T20:53:03.498", "lastUpdated" : "2026-06-15T10:16:13.263", "ingestTimestamp" : "2026-06-14T20:53:03.498", "mongoId" : "6a2e9d3a74d8ee00a0e370b9", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "hasSalary" : false, "allSkills" : [ "office administration", "customer service skills", "email/calendar management", "database systems", "travel logistics", "expense reimbursement", "discretion, professionalism, collaboration", "administrative support, scheduling, communication, task management, relationship management", "Nonprofit, business, or public sector training or experience preferred. Familiarity or interest in civic engagement, public leadership, or social movements a plus.", "Microsoft Outlook, Google Workspace" ], "skillCount" : 10, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.8888889, "_score" : 518.1662, "daysOld" : 2, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Education", "llmIndustryConfidence" : 0.92 }, { "id" : "6a2a837774d8ee00a06761b7", "title" : "Associate, Corporate Issues", "company" : "Weber Shandwick", "salary" : { "min" : 52000.0, "max" : 60000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "New York, New York, United States", "locations" : [ "New York", "New York", "United States" ], "timestamp" : "2026-06-14T09:50:18.057", "fingerprint" : "3d59f3c2686a5c6d9feca374421f2322db8638f2b4229aee44b83a65200a3a8a", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://www.webershandwick.com/work-at-weber/careers/?gh_jid=8529884002", "externalId" : "8529884002", "structuredLocations" : [ { "city" : "New York", "state" : "New York", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "40.7127281,-74.0060152" } ], "locationText" : "New York, New York, United States", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "Entry", "technicalSkills" : "Brandwatch, Sysomos, Cision, Muckrack, TV Eyes, Critical Mention, Lexis-Nexis", "professionalSkills" : [ "Issues management", "Public affairs", "Crisis communications", "Strategic recommendations", "Client service" ], "hardSkillsList" : [ "Writing skills", "Analytical fluency", "Social analytics", "Research skills", "Executive summaries", "Actionable recommendations" ], "softSkillsList" : [ "Analytical mind", "Curiosity" ], "hardSkills" : [ { "name" : "Writing skills", "level" : "intermediate" }, { "name" : "Analytical fluency", "level" : "intermediate" }, { "name" : "Social analytics", "level" : "intermediate" }, { "name" : "Research skills", "level" : "intermediate" }, { "name" : "Executive summaries", "level" : "intermediate" }, { "name" : "Actionable recommendations", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Analytical mind" }, { "name" : "Curiosity" } ], "majorSkills" : "Crisis communications, Issues management, Public affairs, Social analytics", "majorSkillsList" : [ "Crisis communications", "Issues management", "Public affairs", "Social analytics" ], "coreResponsibilities" : "Support corporate issues situations, Support crisis communications situations, Develop press releases, Develop crisis plans, Develop media strategies, Develop reactive media statements, Develop talking points, Develop FAQs, Develop memos, Develop crisis simulations, Monitor client issues, Triage client issues, Conduct pressing research, Prepare executive summaries, Prepare analyses, Distill complex information, Propose strategic recommendations, Propose actionable recommendations, Provide input on projects, Prepare for client meetings, Take part in client meetings, Capture notes, Capture agenda action items, Capture call recaps, Update trackers, Update timelines, Update status documents, Produce high quality work, Update manager on progress, Build own knowledge, Contribute to team culture, Display supportive behaviors, Participate in on-duty schedule, Handle critical client reports, Handle ad-hoc research, Support emergent crises", "teamCollaboration" : "Multi-office client teams; Inclusive team culture; Senior leadership; Associate-level staff", "projectManagementSkills" : [ "Scope work", "Manage vendors", "Track budget", "Prioritize multiple tasks", "Manage deadlines", "Take ownership", "Manage projects", "See projects through" ], "domainKnowledge" : "Corporate financials; Cybersecurity issues; Product safety issues; Product recalls; Natural disaster response; Executive leadership changes; IPOs; Fake news", "domainList" : [ "corporate-financials", "cybersecurity-issues", "product-safety-issues", "product-recalls", "natural-disaster-response", "executive-leadership-changes", "ipos", "fake-news" ], "domainSpecificKnowledge" : [ "Corporate financials", "Cybersecurity issues", "Product safety issues", "Product recalls", "Natural disaster response", "Executive leadership changes", "IPOs", "Fake news" ], "toolProficiency" : [ "Microsoft Suite", "Brandwatch", "Sysomos", "Cision", "Muckrack", "TV Eyes", "Critical Mention", "Lexis-Nexis" ], "communicationSkills" : "Oral communication; Written communication; Client meetings", "documentationSkills" : "Writing skills", "continuousLearning" : "Actively builds own knowledge", "problemSolvingSkills" : "Analytical mind; Problem solver; Resourceful", "specialRequirements" : "On-Duty rotational schedule, Evening hours, Weekend hours", "qualificationsBasic" : "1-2 years professional experience, BA or BS degree, Knowledge of basic PR skills, Knowledge of client service, Fluent in Microsoft Suite, Proficiency in research platforms, Proficiency in media platforms, Proficiency in social monitoring platforms", "qualificationsPreferred" : "Experience in issues management", "workSiteFlexibility" : "Onsite", "rawDescription" : "Who We Are Weber Shandwick is more than a leading global PR agency – we’re an engagement agency and we’re working in and around the cutting edge of the new media landscape. We’re storytellers, content creators, and we engage people IN the story. Our success is built on a deep commitment to client service and to our people. We embrace creativity and collaboration, and we engage stakeholders in new and creative ways to build brands and reputations. Associate, Crisis Communications The Weber Shandwick New York office is seeking an Associate in New York to join its Global Crisis and Issues Practice. The Global Crisis and Issues team, part of the Weber Advisory group, helps leading organizations across the world both manage breaking negative issues and events affecting reputation and develop the internal culture and infrastructure needed to predict, prepare, and navigate them effectively. From conspiracy theories, environmental incidents and multinational bankruptcies to executive controversies and sweeping product recalls to high-profile litigation and fake news, we live at the front lines of media, culture, and conversation. Whether it is a program affecting internal stakeholders or an external effort to protect or defend an organization’s reputation, we work together with colleagues from around the country and globe daily, supplying crisis counsel to clients across industries and sectors, making deep curiosity a requisite for this position.   Candidate Qualities   As an Associate, you will have the unique opportunity to help drive communications around these challenging and exciting projects. You will be a day-to-day leader among the team’s Associate-level staff, working directly with senior leadership to help drive research, develop materials, staff projects, scope work, manage vendors, track budget and balance multiple shifting priorities in real-time. The ideal candidate will have excellent writing skills and the ability to perform in a fast-paced, deadline-oriented environment. You will be intimately familiar with current events and news trends and be able to translate that knowledge into actionable insights for clients. This extends to social and digital communications: you must have true analytical fluency in this area. A strong academic record is necessary, and experience in issues management is a bonus – but candidates of all backgrounds are encouraged to apply.  Our Team Our team is a group of smart, analytical and hardworking people who care deeply about helping lead our clients through a crisis to make a positive impact on society. We are on the front lines of some of the biggest, most complex issues – and the nature of our work requires an ability and eagerness to juggle multiple responsibilities and work on multi-office client teams. You will have the opportunity to play a leading role in driving both ongoing client engagements and discrete projects.  What You Will Be Doing    Serves as key team member to support a range of complex, high-profile corporate issues /crisis communications situations (i.e., cybersecurity issues, product safety issues and recalls, natural disaster response, executive leadership changes, IPOs etc.)   Supports development of press releases, crisis plans, media strategies, reactive media statements, talking points, FAQs, memos, crisis simulations and other deliverables as needed;  Supports monitoring and triaging of client issues   Conducts pressing research on a wide range of issues, review and prepare executive summaries and/or analyses detailing clear and concise findings, distill complex and substantial amounts of information into concise summaries and insights; begin to propose strategic and actionable recommendations  Provides input during development of projects based on insights and knowledge of client preferences  Prepares for and takes part in client meetings, including accurately capturing notes, agenda action items, call recaps, updating trackers, timelines and status documents Serves as role model to team members, producing high quality work and continually updating manager on activity progress Actively builds own knowledge, contributes to inclusive team culture and consistently displays behaviors that support integration Participates in our A-Team's On-Duty rotational schedule covering evening and weekend hours, to handle critical client reports, ad-hoc research, and support emergent crises.   What We Are Looking For   Strong writing skills and meticulous attention to detail  Strong understanding of social analytics  Full analytical fluency in all social/digital platforms  Crisis communications, issues management, and/or public affairs experience  Sharp curiosity and an analytical mind   Ability to provide strategic and actionable recommendations based on research Highly effective oral and written communication skills  Familiarity with corporate financials Ability to prioritize multiple tasks and manage deadlines in a consistent manner Resourceful, effective problem solver Comfortable asking for help from and providing direction to team members Ability to take ownership, manage and see projects through from start to finish  Proactive self-starter and a quick learner Strong work ethic  Basic Qualifications  1-2 years of professional experience: in an agency/strategic consulting firm, political campaign or organization, law or similar setting  BA or BS, preferably in Political Science, history, journalism, International Relations or similar fields -Knowledge of basic PR skills and client service   Fluent in Microsoft Suite (e.g., Word, PowerPoint, Excel) and proficiency in research, media and social monitoring platforms (e.g., Brandwatch, Sysomos, Cision, Muckrack, TV Eyes, Critical Mention, Lexis-Nexis)  Salary range: $52,000 USD – $60,000 USD Where an employee or prospective employee is paid within this range will depend on, among other factors, actual ranges for current/former employees in the subject position; market considerations; budgetary considerations; tenure and standing with the company (applicable to current employees); as well as the employee’s/applicant’s background, pertinent experience, and qualifications. Weber Shandwick is proud to be an Equal Opportunity/Affirmative Action employer. Weber Shandwick recruits qualified applicants without regard to race, color, religion, gender, age, ethnic or national origin, protected veteran status, physical or mental disability, sexual orientation, gender identity, marital status or citizenship status. #LI-PV1 We make our careers website accessible to any and all users. If you need an accommodation to participate in the application process, please contact us at JobAppAccommodation@ipgdxtra.com. This email address is not for general employment inquiries or vendors; rather it is strictly for applicants who require special assistance accessing our employment website. Due to volume, messages sent to this email address that are not related to an accommodation cannot be answered.", "summaryDescription" : "Associate, Corporate Issues at Weber Shandwick. Skills: Crisis communications, Issues management, Public affairs, Social analytics. Support corporate issues situations. Support crisis communications situations", "postedDate" : "2026-06-11T20:23:42.737", "createdAt" : "2026-06-11T20:23:42.737", "lastUpdated" : "2026-06-14T09:50:18.057", "ingestTimestamp" : "2026-06-11T20:23:42.737", "mongoId" : "6a2a837774d8ee00a06761b7", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 52000, "salaryAnnualMax" : 60000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Writing skills", "Analytical fluency", "Social analytics", "Research skills", "Executive summaries", "Actionable recommendations", "Analytical mind", "Curiosity", "Crisis communications", "Issues management", "Public affairs", "Strategic recommendations", "Client service", "Scope work", "Manage vendors", "Track budget", "Prioritize multiple tasks", "Manage deadlines", "Take ownership", "Manage projects", "See projects through", "Corporate financials", "Cybersecurity issues", "Product safety issues", "Product recalls", "Natural disaster response", "Executive leadership changes", "IPOs", "Fake news", "Microsoft Suite", "Brandwatch", "Sysomos", "Cision", "Muckrack", "TV Eyes", "Critical Mention", "Lexis-Nexis" ], "skillCount" : 37, "jobCategory" : "other", "jobSubcategory" : "public-relations", "dataQualityScore" : 0.8888889, "_score" : 517.5442, "daysOld" : 2, "hasLocation" : true, "hasGeo" : true }, { "id" : "6a305981f292fd229cf484ed", "title" : "Office Receptionist", "company" : "Alphabe Insight Inc", "industry" : "Consumer Services", "salary" : { "min" : 38000.0, "max" : 52000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Entry level Office Receptionist in Austin, TX, adjusted for the Technology industry and company size." }, "location" : "Austin, TX, United States", "locations" : [ "Austin", "TX", "United States" ], "timestamp" : "2026-06-16T07:25:55.499", "fingerprint" : "548dc23e27fb6d4cc6373f62556e1addcd57f034b24573203de7ff2cc6a32630", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/AlphabeInsightInc/744000132078189-office-receptionist", "externalId" : "744000132078189", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Austin", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "30.2711286,-97.7436995" } ], "locationText" : "Austin, Texas, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "entry", "technicalSkills" : "MS Office, Word, Excel, Outlook", "professionalSkills" : [ "Customer service", "Administrative tasks" ], "coreResponsibilities" : "Greet visitors, Welcome visitors, Answer phone calls, Screen phone calls, Forward phone calls, Manage appointment schedules, Manage calendars, Handle mail, Handle deliveries, Maintain reception area, Assist with data entry, Assist with filing", "toolProficiency" : [ "MS Office", "Word", "Excel", "Outlook" ], "communicationSkills" : "Verbal communication; Written communication", "continuousLearning" : "Skill development; Ongoing learning", "qualificationsBasic" : "Proven experience as receptionist, Similar role experience, Excellent verbal skills, Excellent written skills, Organizational abilities, Multitasking abilities, Proficiency in MS Office, Ability to handle confidential information", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "At Consider Posh Pro, we’ve got a knack for turning dull moments into dazzling opportunities. We’re the ones who add a splash of color to the black and white world of sales. How do we do it? Well, it’s a bit of magic mixed with a whole lot of hustle. Job Description : We are seeking a friendly and professional Office Receptionist to join our dynamic team. The ideal candidate will serve as the first point of contact for visitors and clients, providing exceptional customer service and ensuring a welcoming environment. This role requires excellent communication skills, strong organizational abilities, and a positive attitude to manage front desk operations efficiently. Responsibilities: * Greet and welcome visitors in a professional and courteous manner. * Answer, screen, and forward incoming phone calls promptly. * Manage and maintain appointment schedules and calendars. * Handle incoming and outgoing mail and deliveries efficiently. * Maintain the reception area, ensuring it is clean and organized. * Assist with administrative tasks such as data entry and filing. ## Qualifications Requirements * Proven experience as a receptionist or in a similar role. * Excellent verbal and written communication skills. * Strong organizational and multitasking abilities. * Proficiency in MS Office (Word, Excel, Outlook). * Ability to handle confidential information with discretion. ## Additional Information * Competitive salary package * Opportunities for professional growth and career advancement * Collaborative and supportive work environment * Skill development and ongoing learning opportunities * Exposure to diverse projects and industry experience", "summaryDescription" : "Office Receptionist at Alphabe Insight Inc. Greet visitors. Welcome visitors", "postedDate" : "2026-06-14T21:55:14.000", "createdAt" : "2026-06-16T00:01:26.617", "lastUpdated" : "2026-06-16T07:25:55.499", "ingestTimestamp" : "2026-06-16T00:01:26.617", "mongoId" : "6a305981f292fd229cf484ed", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 38000, "salaryAnnualMax" : 52000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Customer service", "Administrative tasks", "MS Office", "Word", "Excel", "Outlook" ], "skillCount" : 6, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 1.0, "_score" : 516.20264, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.92 }, { "id" : "6a2ca53174d8ee00a09b51e4", "title" : "Office Assistant", "company" : "Tripledot Studios", "industry" : "Technology", "salary" : { "min" : 27500.0, "max" : 35000.0, "currency" : "GBP", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Entry-level Office Assistant in London, UK, adjusted for the technology industry and company size." }, "location" : "London, England, United Kingdom", "locations" : [ "London", "England", "United Kingdom" ], "timestamp" : "2026-06-16T01:42:23.207", "fingerprint" : "31d572d0e0fc1ed1db0934df8e96f07db22301ed325bcbee84d96cb55800582e", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.eu.greenhouse.io/tripledotstudios/jobs/4881652101", "externalId" : "4881652101", "industryFunction" : { }, "structuredLocations" : [ { "city" : "London", "state" : "England", "country" : "United Kingdom", "continent" : "eu", "source" : "llm", "workMode" : "onsite", "geo" : "51.5074456,-0.1277653" } ], "locationText" : "London, England, United Kingdom", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "Entry", "professionalSkills" : [ "Office administration", "Office support", "Workplace coordination", "Administrative support" ], "hardSkillsList" : [ "Meeting room setup", "Delivery coordination", "Visitor management", "Office upkeep", "Health and safety", "Fire safety" ], "hardSkills" : [ { "name" : "Meeting room setup", "level" : "intermediate" }, { "name" : "Delivery coordination", "level" : "intermediate" }, { "name" : "Visitor management", "level" : "intermediate" }, { "name" : "Office upkeep", "level" : "intermediate" }, { "name" : "Health and safety", "level" : "intermediate" }, { "name" : "Fire safety", "level" : "intermediate" } ], "majorSkills" : "Office operations, Office experience, Workplace readiness", "majorSkillsList" : [ "Office operations", "Office experience", "Workplace readiness" ], "coreResponsibilities" : "Manage setup and coordination of breakfasts, Manage setup and coordination of lunches, Manage setup and coordination of dinners, Order food supplies, Unpack food supplies, Present food supplies, Reset food areas, Be a visible point of contact, Create a welcoming experience for employees, Create a welcoming experience for guests, Create a welcoming experience for visitors, Coordinate visitor arrivals, Greet visitors, Collect visitors from reception, Issue visitor passes, Escort guests to meeting rooms, Escort guests to contacts, Handle deliveries, Receive items, Organize items, Pass on items, Prepare meeting rooms, Maintain meeting rooms, Ensure meeting room tidiness, Ensure meeting room layout readiness, Clean whiteboards, Replenish pens, Replenish basic supplies, Carry out office walkarounds, Ensure shared spaces remain clean, Ensure shared spaces remain stocked, Ensure shared spaces are ready for use, Provide ad hoc administrative support, Provide practical support to Office Manager, Assist with office communications, Prepare posters for office initiatives, Prepare signage for office initiatives, Maintain awareness of who is in the office, Log visitors, Support onboarding coordination for new starters, Communicate office issues, Communicate maintenance needs, Communicate recurring operational challenges, Support local health and safety responsibilities, Perform office-based duties for fire safety, Perform office-based duties for workplace readiness", "teamCollaboration" : "Partner with Office Manager; Collaborate with colleagues; Interact with business people", "domainKnowledge" : "Mobile games industry", "domainList" : [ "mobile-games-industry" ], "domainSpecificKnowledge" : [ "Mobile games industry" ], "communicationSkills" : "Clear communication", "continuousLearning" : "Professional development opportunities", "qualificationsBasic" : "Previous office administration experience, Previous office support experience, Previous workplace-based experience, Organizational skills, Ability to manage multiple practical tasks, Proactive mindset, Confidence to notice and take action, Excellent people skills, Friendly, approachable, helpful attitude, Spoken and written English, Ability to understand and communicate clearly, Comfortable working in a hands-on, physical role, Ability to work reliably from the office, Good attention to detail, Pride in maintaining high standards, Willingness to learn office processes, Build knowledge of the team, Become a trusted support presence, Ability to work well with guidance, Ability to take ownership of routine responsibilities", "qualificationsPreferred" : "Experience supporting visitors, Experience with meeting rooms, Experience with deliveries, Experience with workplace coordination, Previous exposure to health and safety responsibilities, Previous exposure to fire warden responsibilities", "remoteFriendly" : false, "workSiteFlexibility" : "Hybrid", "rawDescription" : "Who are we? Tripledot Studios is one of the largest independent mobile games companies in the world. We are a multi-award-winning organisation, with a global 2,500+ strong team across 12 studios. Our expanded portfolio includes some of the biggest titles in mobile gaming, collectively reaching top chart positions around the world and engaging over 25 million daily active users. Tripledot’s guiding principle is that when people love what they do, what they do will be loved by others. We’re building a company we’re proud of. One filled with driven, incredibly smart and detail-orientated people, who LOVE making games. Our ambition is to be the most successful games company in the world, and we’re just getting started. Role Overview As an Office Assistant, you will play a key role in keeping our London office running smoothly day to day. This is a highly visible, hands-on position that supports the overall office experience for employees and visitors alike. You’ll help create an organized, welcoming environment by managing meal setup, coordinating deliveries and visitors, supporting meeting room readiness, and helping maintain the general upkeep of the space. Working closely with the local team and partnering day to day with the Office Manager, you’ll make sure the office is well prepared, well presented, and ready to support a busy team. What makes this role particularly exciting is the level of exposure and ownership it offers. You’ll be at the centre of office life, interacting with a wide range of people across the business and contributing directly to the experience people have when they come into the office. It’s a great opportunity for someone early in their career to build strong office operations experience in a fast-paced environment, develop confidence through regular collaboration with colleagues and visitors, and learn the fundamentals of running an effective workplace. This role will suit someone who is proactive, approachable, and comfortable being a reliable presence in the office. The most successful person in this role will enjoy helping others, spotting what needs to be done before being asked, and taking pride in creating a positive and well-organized environment. Key Responsibilities Manage the day-to-day setup and coordination of breakfasts, lunches, and dinners, including ordering, unpacking, presentation, and reset Be a visible point of contact in the office, helping create a welcoming experience for employees, guests, and visitors Coordinate visitor arrivals, including greeting, collecting from reception, issuing passes where needed, and escorting guests to meeting rooms or relevant contacts Support the handling of deliveries and ensure items are received, organized, and passed on appropriately Prepare and maintain meeting rooms, including tidiness, layout readiness, whiteboard cleanliness, and replenishment of pens and basic supplies Carry out regular office walkarounds to help ensure shared spaces remain clean, stocked, and ready for use Provide ad hoc administrative and practical support to the Office Manager as office needs arise Assist with office communications and simple creative tasks such as preparing posters or signage for office initiatives Help maintain accurate awareness of who is in the office, including logging visitors and supporting practical onboarding-related office coordination for new starters Communicate office issues, maintenance needs, or recurring operational challenges clearly so they can be resolved effectively Support local health and safety responsibilities, including office-based duties related to fire safety and workplace readiness following training Required Skills, Knowledge and Expertise Previous office administration, office support, or similar workplace-based experience Strong organizational skills and the ability to manage multiple practical tasks across a busy office environment A proactive mindset, with the confidence to notice what needs attention and take action Excellent people skills with a friendly, approachable, and helpful attitude Strong spoken and written English and the ability to understand and communicate clearly in a fast-paced office setting Comfortable working in a hands-on, physical role that involves being present around the office throughout the day Ability to work reliably from the office and provide in-person support as required by the role Good attention to detail and pride in maintaining a high standard across shared spaces and daily office routines Willingness to learn office processes, build knowledge of the team, and become a trusted day-to-day support presence Ability to work well with guidance while also taking ownership of routine responsibilities Experience supporting visitors, meeting rooms, deliveries, or workplace coordination is beneficial Previous exposure to health and safety or fire warden responsibilities is helpful, though training can be provided Benefits 25 days paid holiday in addition to bank holidays to relax and refresh throughout the year 20 days remote working: Work from anywhere in the world, or use the time to cover mandatory office days to WFH, 20 days of the year. Daily Free Lunch: when in the office you get £12 every day to order from JustEat. Regular company events and rewards: quarterly on-site and off-site events that celebrate cultural events, our achievements and our team spirit. Employee Assistance Program: Anytime you need it, tap into confidential, caring support with our Employee Assistance Program, always here to lend an ear and a helping hand. Family Forming Support: Receive vital support on your family forming/ fertility journey with our support program [subject to policy] Life Assurance & Group Income Cover: Financial protection for you and your loved ones. Continuous Professional Development: Propel your career with continuous opportunities for professional development. Private Medical Cover & Health Cash Plan: Opt-in (P11d benefit) comprehensive private medical cover with Bupa and cash plan with Medicash. Dental Cover: Opt-in (P11d benefit). Cycle to Work Scheme: Salary sacrifice bike purchase scheme. Pension Plan: Qualifying earnings or opt-in 4% contributory match schemes offered.", "summaryDescription" : "Office Assistant at Tripledot Studios. Skills: Office operations, Office experience, Workplace readiness. Manage setup and coordination of breakfasts. 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"locationText" : "Franklin, Tennessee, United States", "employmentType" : "PART_TIME", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "summaryDescription" : "Office Manager", "createdAt" : "2026-06-15T22:17:52.492", "lastUpdated" : "2026-06-16T07:07:36.770", "ingestTimestamp" : "2026-06-15T22:17:52.492", "mongoId" : "6a305b63f292fd229cf5d249", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 35000, "salaryAnnualMax" : 55000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.44444445, "_score" : 513.1121, "hasLocation" : true, "hasGeo" : true, "llmIndustryConfidence" : 0.85 }, { "id" : "69ce9c452beec4dd3d79d479", "title" : "Help Desk Consultant Associate", "company" : "SMU", "salary" : { "min" : 27.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "TX-Dallas", "locations" : [ "TX-Dallas" ], "timestamp" : "2026-06-16T04:46:53.616", "fingerprint" : "cef509a938ba715e5723aa86fdc438147dba1f0e582347bcf6a1e461a3c3636a", "source" : "taleo", "language" : "en", "applyUrl" : "https://smu.taleo.net/careersection/ex/jobdetail.ftl?job=75552", "externalId" : "75552", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Dallas", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "32.7762719,-96.7968559" } ], "locationText" : "Dallas, Texas, United States", "minimumEducation" : "High School", "experienceMinYears" : 1, "experienceMaxYears" : 2, "remoteFriendly" : false, "rawDescription" : "Hourly Range: $27.30 per hour About SMU: SMU’s more than 12,000 diverse, high-achieving students come from all 50 states and 90 countries to take advantage of the University’s small classes, hands-on research opportunities, leadership development, community service, international study and innovative programs. The University offers a strong foundation in the humanities and sciences and undergraduate, graduate and professional degree programs through eight schools. Now in its second century of achievement, SMU is increasingly recognized for the ways it supports students, faculty and alumni as they become ethical leaders in their professions and communities. On the most beautiful college campus in the country, SMU Mustangs are energized by unbridled opportunities – from teaching, learning and research to creativity, performance and athletic endeavor. About the Position: Primary responsibilities include providing customer service to students, faculty, and staff of the University in relation to technology questions and problems reported. Front line support is provided in person, on the phone and responding to chat or ticket requests. Individual will be responsible for troubleshooting and triaging computer hardware and software issues, loading software, configuring computer software, peripherals, and mobile devices, and providing support for a large number of applications. Essential Functions: Responding to technology questions and problems encountered via help desk channels Participation in career development activities to expand knowledge through technical and professional training Some evening/weekend hours would be required. Would also be on call approximately 3 weeks out of the year for after hour emergencies Education and Experience: A high school diploma or equivalent is required . One to two years of experience in computer support (both MAC & PC Platforms) and customer support experience via phone is required. Knowledge, Skills and Abilities: Candidate must demonstrate strong interpersonal and verbal communication skills, with the ability to communicate broadly across the University and develop and maintain effective relationships with a wide range of constituencies. Must also demonstrate strong written communication skills. Candidate must possess strong problem-solving skills with the ability to identify and analyze problems, as well as devise solutions. Must also have strong organizational, planning and time management skills. Candidate must be able to provide basic application support for specialized applications pertaining to client computer install and support. Candidate must have a strong ability to learn new technologies and apply knowledge in support of customers. Candidate ability to have a solid understanding of SMU supported software applications (Microsoft Operating System and Office Suite, Apple Operating system standard applications, Adobe Creative Cloud Suite, and other applications deployed on the SMU campus) is preferred. Physical and Environmental Demands: Sit for long periods of time Deadline to Apply: Priority consideration may be given to submissions received by March 16, 2026 Application deadline is April 6, 2026. EEO Statement: SMU is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity and expression. Benefits: SMU offers staff a broad, competitive array of health and related benefit s. In addition to traditional benefits such as health, dental, and vision plans, SMU offers a wide range of wellness programs to help attract, support, and retain our employees whose work continues to make SMU an outstanding education and research institution. SMU is committed to providing an array of retirement programs that benefit and protect you and your family throughout your working years at SMU and, if you meet SMU's retirement eligibility criteria, during your retirement years after you leave SMU. The value of learning at SMU isn't just about preparing our students for the future. Employees have access to a wide variety of professional and personal development opportunities , including tuition benefits . USA-TX-Dallas", "summaryDescription" : "Help Desk Consultant Associate at SMU", "createdAt" : "2026-06-14T20:48:48.321", "lastUpdated" : "2026-06-16T04:46:53.616", "ingestTimestamp" : "2026-06-14T20:48:48.321", "mongoId" : "69ce9c452beec4dd3d79d479", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 56160, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "engineering", "jobSubcategory" : "software", "seniorityLevel" : "Junior", "dataQualityScore" : 0.5555556, "_score" : 511.8819, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Education", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2ca60774d8ee00a09b9184", "title" : "Office Coordinator", "company" : "PHMG", "industry" : "Hospitality", "salary" : { "min" : 19.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Phoenix, Arizona, United States", "locations" : [ "Phoenix", "Arizona", "United States" ], "timestamp" : "2026-06-16T01:14:53.650", "fingerprint" : "cf9ca0ff495ce294c3d22aa632e29af8113eca7e339a942b88aab965eaf5d72f", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://careers.phmg.com/open-positions/?gh_jid=8564409002", "externalId" : "8564409002", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Phoenix", "state" : "Arizona", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "33.4484367,-112.0741410" } ], "locationText" : "Phoenix, Arizona, United States", "employmentType" : "CONTRACT", "minimumEducation" : "High School", "coreResponsibilities" : "Maintain cleanliness of office space, Ensure office reflects high-quality product, Support sales, recruitment, marketing teams, Stock office snacks and beverages, Order food, beverages, and supplies, Perform weekly cleaning of refrigerators, Assist all departments with administrative work, Run errands as needed", "teamCollaboration" : "Work with VP of Sales; Support sales teams; Support recruitment teams; Support marketing teams; Work with office leadership", "specialRequirements" : "Lift and carry 25lbs +", "qualificationsBasic" : "High school diploma required, One-year experience in office or hotel setting, US work authorization", "qualificationsPreferred" : "Background in service/hospitality industry", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Office Coordinator Compensation: $19.23ph Contract: Part time 3 Month contract-to-hire Hours: 20 hours per week Location: Phoenix, AZ (in-office) PHMG is recruiting for a friendly, welcoming, and professional individual to support our Phoenix Office. This individual will play a vital role in ensuring a smooth coordination of our operations within the office. This person will work with our VP of Sales to ensure all daily tasks are completed. PHMG is a dynamic, vibrant, and sociable company. We are looking for an outgoing, organized, and ambitious candidate who’ll fit in to this fast-paced working environment. This individual will thrive by balancing their duties while upholding PHMG’s high-quality, high-performance environment. Always one step ahead of the game, you’ll be keen to share ideas and use your initiative. The role: Maintaining cleanliness of the office space throughout the day Ensuring the office reflects the high-quality product we deliver for our clients Supporting sales, recruitment and marketing teams in daily operations and event planning Ensuring that the office snacks and beverages are stocked and well presented Working closely with office leadership to order food, beverages, and additional supplies Understanding importance of priorities to ensure cleanliness, and completion of tasks Performing weekly cleaning of refrigerators Supporting all departments in administrative work as needed Running errands as needed What we look for: High school diploma required One-year experience in an office or hotel setting Proactive and a self-starter that takes initiative Enjoys maintaining an orderly workplace Comfortable with ad-hoc tasks Ideally you will have a background in the service / hospitality industry Ability to frequently lift and carry 25lbs + About PHMG: PHMG is the world’s leading audio branding agency, working with over 40,000 clients across 50+ countries. We partner with global brands to help them stand out through sound - and we’ve been recognised with the King’s Award for Enterprise for our innovation and growth. As an employee-owned business, every person here plays a part in our success - and shares in it. Why PHMG: Work with a global leader in audio branding (clients include Adidas, Coca-Cola, Audi) Employee-owned business - you share directly in company success Fast-paced culture with clear progression opportunities Industry-leading training program and continuous development Brand new modern office environment Monthly incentives, awards, and Presidents Club experiences All applicants must possess current US work authorization. #LI-MS1", "summaryDescription" : "Office Coordinator at PHMG. Maintain cleanliness of office space. 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With strong expertise in machine intelligence and data science, Constructor’s all-in-one platform for education and research addresses today’s pressing educational challenges: access inequality, tech clutter, and low engagement of students. Please send your resume in English only. As the Senior Executive Assistant to the Founder of Constructor Group, you will play a critical role in supporting a dynamic and fast-paced executive office. This is a high-exposure position requiring exceptional organisational, project, and time-management skills. You will be responsible for handling a wide range of administrative, logistical, and scheduling tasks for the CEO and, on occasion, his family. This role is ideal for individuals who thrive in demanding environments, are proactive problem-solvers, and are committed to delivering excellence in executive support. The ideal candidate is highly organized, discreet, detail-oriented, and capable of independently managing multiple priorities with flexibility and composure. More about the CEO Serg Bell. Duties and Responsibilities: Provide high-level administrative support, including managing complex calendars, scheduling meetings, organizing travel, and preparing briefings and materials. Coordinate and manage the CEO's personal and professional logistics, including travel arrangements, event support, and last-minute requests. Proactively anticipate executive needs and address them independently and efficiently. Demonstrate impeccable attention to detail and the ability to prioritize tasks effectively in a fast-moving environment. Maintain strict confidentiality and discretion in handling sensitive information. Exhibit a high level of professionalism and service orientation in all communications and interactions. Possess excellent written and verbal communication skills in English. Be available on-demand (24/7 availability as needed, including across time zones). Manage competing deadlines with strong organizational and multitasking abilities. Travel Requirements Primary operational hubs: Germany (Bremen), Turkey (Bodrum), Bulgaria (Sofia) Frequent international travel required; ability to relocate or spend extended periods in key hubs. Valid passport and readiness to travel on short notice for business or family support. Additional Qualifications Fluent English (spoken and written); additional languages an advantage. Proven experience in managing executive operations, teams, or private offices at a top-tier level. High digital literacy (MS Outlook, productivity tools, task-tracking systems, AI assistants). Able to pass comprehensive background checks (criminal, psychological, and substance screening). Compensation & Contract Competitive, performance-based compensation with relocation support if required. Designed for ambitious professionals motivated by excellence, precision, and impact. The role offers continuous growth, global exposure, and a front-row seat to the execution of complex, high-stakes projects. In this role, “good” is not enough. We are looking for someone who operates at a “great” level — consistently, calmly, and with care — because that difference defines the success of everything around the CEO. What We Offer \uD83D\uDCBB Choice of work equipment (e.g., laptop, monitor, etc.) \uD83C\uDDEC\uD83C\uDDE7 English classes (iTalki – $130 monthly) ⏰ Flexible schedule (we usually work between 09:00/10:00 and 18:00/19:00 CET or EET) \uD83D\uDC76 Newborn bonus (€500 per child) \uD83E\uDDE0 Patent remuneration \uD83C\uDF34 Paid leave \uD83E\uDDD1‍\uD83D\uDCBB Remote work in locations without our offices Hybrid work in locations with offices (2 days in-office, 3 days remote) Constructor fosters equal opportunity for people of all backgrounds and identities. We are led by a gender-balanced board committed to building a diverse and inclusive organisation where everyone can become their best self. We do not discriminate based on age, disability, gender identity, sexual orientation, ethnicity, race, religion or belief, parental and family status, or other protected characteristics. We welcome applications from women, men and non-binary candidates of all ethnicities and socio-economic backgrounds. We encourage people belonging to underrepresented groups to apply.", "summaryDescription" : "Senior Executive Assistant to the CEO (CEO Office) at Constructor TECH. Skills: Executive support, Administrative support, Logistical support. Manage complex calendars. 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With strong expertise in machine intelligence and data science, Constructor’s all-in-one platform for education and research addresses today’s pressing educational challenges: access inequality, tech clutter, and low engagement of students. Please send your resume in English only. As the Senior Executive Assistant to the Founder of Constructor Group, you will play a critical role in supporting a dynamic and fast-paced executive office. This is a high-exposure position requiring exceptional organisational, project, and time-management skills. You will be responsible for handling a wide range of administrative, logistical, and scheduling tasks for the CEO and, on occasion, his family. This role is ideal for individuals who thrive in demanding environments, are proactive problem-solvers, and are committed to delivering excellence in executive support. The ideal candidate is highly organized, discreet, detail-oriented, and capable of independently managing multiple priorities with flexibility and composure. More about the CEO Serg Bell. Duties and Responsibilities: Provide high-level administrative support, including managing complex calendars, scheduling meetings, organizing travel, and preparing briefings and materials. Coordinate and manage the CEO's personal and professional logistics, including travel arrangements, event support, and last-minute requests. Proactively anticipate executive needs and address them independently and efficiently. Demonstrate impeccable attention to detail and the ability to prioritize tasks effectively in a fast-moving environment. Maintain strict confidentiality and discretion in handling sensitive information. Exhibit a high level of professionalism and service orientation in all communications and interactions. Possess excellent written and verbal communication skills in English. Be available on-demand (24/7 availability as needed, including across time zones). Manage competing deadlines with strong organizational and multitasking abilities. Travel Requirements Primary operational hubs: Germany (Bremen), Turkey (Bodrum), Bulgaria (Sofia) Frequent international travel required; ability to relocate or spend extended periods in key hubs. Valid passport and readiness to travel on short notice for business or family support. Additional Qualifications Fluent English (spoken and written); additional languages an advantage. Proven experience in managing executive operations, teams, or private offices at a top-tier level. High digital literacy (MS Outlook, productivity tools, task-tracking systems, AI assistants). Able to pass comprehensive background checks (criminal, psychological, and substance screening). Compensation & Contract Competitive, performance-based compensation with relocation support if required. Designed for ambitious professionals motivated by excellence, precision, and impact. The role offers continuous growth, global exposure, and a front-row seat to the execution of complex, high-stakes projects. In this role, “good” is not enough. We are looking for someone who operates at a “great” level — consistently, calmly, and with care — because that difference defines the success of everything around the CEO. What We Offer \uD83D\uDCBB Choice of work equipment (e.g., laptop, monitor, etc.) \uD83C\uDDEC\uD83C\uDDE7 English classes (iTalki – $130 monthly) ⏰ Flexible schedule (we usually work between 09:00/10:00 and 18:00/19:00 CET or EET) \uD83D\uDC76 Newborn bonus (€500 per child) \uD83E\uDDE0 Patent remuneration \uD83C\uDF34 Paid leave \uD83E\uDDD1‍\uD83D\uDCBB Remote work in locations without our offices Hybrid work in locations with offices (2 days in-office, 3 days remote) Constructor fosters equal opportunity for people of all backgrounds and identities. 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Designed for ambitious professionals motivated by excellence, precision, and impact. The role offers continuous growth, global exposure, and a front-row seat to the execution of complex, high-stakes projects. In this role, “good” is not enough. We are looking for someone who operates at a “great” level — consistently, calmly, and with care — because that difference defines the success of everything around the CEO. What We Offer \uD83D\uDCBB Choice of work equipment (e.g., laptop, monitor, etc.) \uD83C\uDDEC\uD83C\uDDE7 English classes (iTalki – $130 monthly) ⏰ Flexible schedule (we usually work between 09:00/10:00 and 18:00/19:00 CET or EET) \uD83D\uDC76 Newborn bonus (€500 per child) \uD83E\uDDE0 Patent remuneration \uD83C\uDF34 Paid leave \uD83E\uDDD1‍\uD83D\uDCBB Remote work in locations without our offices Hybrid work in locations with offices (2 days in-office, 3 days remote) Constructor fosters equal opportunity for people of all backgrounds and identities. 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The ideal candidate is highly organized, discreet, detail-oriented, and capable of independently managing multiple priorities with flexibility and composure. More about the CEO Serg Bell. Duties and Responsibilities: Provide high-level administrative support, including managing complex calendars, scheduling meetings, organizing travel, and preparing briefings and materials. Coordinate and manage the CEO's personal and professional logistics, including travel arrangements, event support, and last-minute requests. Proactively anticipate executive needs and address them independently and efficiently. Demonstrate impeccable attention to detail and the ability to prioritize tasks effectively in a fast-moving environment. Maintain strict confidentiality and discretion in handling sensitive information. Exhibit a high level of professionalism and service orientation in all communications and interactions. Possess excellent written and verbal communication skills in English. Be available on-demand (24/7 availability as needed, including across time zones). Manage competing deadlines with strong organizational and multitasking abilities. Travel Requirements Primary operational hubs: Germany (Bremen), Turkey (Bodrum), Bulgaria (Sofia) Frequent international travel required; ability to relocate or spend extended periods in key hubs. Valid passport and readiness to travel on short notice for business or family support. Additional Qualifications Fluent English (spoken and written); additional languages an advantage. Proven experience in managing executive operations, teams, or private offices at a top-tier level. High digital literacy (MS Outlook, productivity tools, task-tracking systems, AI assistants). Able to pass comprehensive background checks (criminal, psychological, and substance screening). Compensation & Contract Competitive, performance-based compensation with relocation support if required. Designed for ambitious professionals motivated by excellence, precision, and impact. The role offers continuous growth, global exposure, and a front-row seat to the execution of complex, high-stakes projects. In this role, “good” is not enough. We are looking for someone who operates at a “great” level — consistently, calmly, and with care — because that difference defines the success of everything around the CEO. What We Offer \uD83D\uDCBB Choice of work equipment (e.g., laptop, monitor, etc.) \uD83C\uDDEC\uD83C\uDDE7 English classes (iTalki – $130 monthly) ⏰ Flexible schedule (we usually work between 09:00/10:00 and 18:00/19:00 CET or EET) \uD83D\uDC76 Newborn bonus (€500 per child) \uD83E\uDDE0 Patent remuneration \uD83C\uDF34 Paid leave \uD83E\uDDD1‍\uD83D\uDCBB Remote work in locations without our offices Hybrid work in locations with offices (2 days in-office, 3 days remote) Constructor fosters equal opportunity for people of all backgrounds and identities. 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The company is moving quickly to launch the first aircraft designed specifically for swarming, as well as the Command & Control software to mobilize swarms of thousands of heterogeneous autonomous assets and empower human operators to achieve superhuman results. The team has created and exited multiple startups, negotiated defense deals worth billions of dollars, and designed and built 30+ novel aircraft, with aerospace experience from Scaled Composites, Airbus, Archer Aviation, Blue Origin, and Boom Supersonic. ROLE OVERVIEW We are looking for a professional, organized, and personable Office Coordinator to serve as the face of our Fayetteville office. You will be the first point of contact for visitors, candidates, vendors, and employees, and will play a key role in keeping the office running smoothly day to day. This is a full-time, on-site role. RESPONSIBILITIES • Greet and welcome visitors in a professional and friendly manner; manage visitor sign-in and badging in accordance with security protocols • Answer, screen, and route incoming phone calls; take and relay messages as needed • Manage incoming and outgoing mail, packages, and deliveries • Maintain the appearance and organization of the reception area and common spaces • Schedule and coordinate conference room bookings and meeting logistics • Support office supply ordering and inventory management • Assist with coordination of candidate on-site interviews, including greeting candidates and coordinating with the recruiting team • Provide administrative support to office leadership and operations staff as needed • Enforce visitor and access policies in alignment with company security requirements • Serve as a general point of contact for facility-related needs and escalate issues appropriately QUALIFICATIONS • 3+ years of experience in a receptionist, administrative assistant, or front office role • Excellent verbal and written communication skills • Professional demeanor with a strong customer service orientation • Proficiency with Microsoft Office Suite (Outlook, Word, Excel) and Google Workspace • Strong organizational skills and the ability to manage multiple priorities simultaneously • Discretion and sound judgment when handling sensitive or confidential information • Comfortable working in a fast-paced, dynamic environment NICE TO HAVE • Experience supporting a security-conscious environment or familiarity with visitor management systems • Background in defense, aerospace, or technology company settings • Experience coordinating interview logistics or supporting a recruiting function What We Offer - Meaningful equity in a high-growth defense technology company - Competitive base salary commensurate with experience - Medical, dental, vision, and 401k - PTO and paid sick leave - Monthly wellness stipend - Daily catered lunch (office) - Paid parental leave - Direct impact on a critical national security mission - A world-class team of engineers and operators solving genuinely hard problems", "summaryDescription" : "Office Coordinator at Swarm Aero. Skills: Office coordination, Front office operations. Greet visitors. Welcome visitors", "createdAt" : "2026-06-14T18:38:43.577", "lastUpdated" : "2026-06-16T02:17:57.086", "ingestTimestamp" : "2026-06-14T18:38:43.577", "mongoId" : "6a2c8ae374d8ee00a097145e", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMax" : 25, "salaryBand" : "<30k", "hasSalary" : false, "allSkills" : [ "Office coordination", "Front office operations", "Visitor management", "Interview coordination", "Administrative support", "Security protocols", "Defense industry", "Aerospace industry", "Technology industry", "Outlook", "Word", "Excel" ], "skillCount" : 12, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "_score" : 506.8161, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Aerospace", "llmIndustryConfidence" : 0.95 }, { "id" : "69dde4492beec4dd3d9a32bc", "title" : "Intern Maintenance Tech-Refugio-Summer May-August", "company" : "TxDOT", "industry" : "Government", "salary" : { "min" : 30000.0, "max" : 45000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an entry-level internship in the government industry in Refugio, TX, adjusted for seniority and company size." }, "location" : "UST-Texas-Refugio-Refugio County Maint Section", "locations" : [ "UST-Texas-Refugio-Refugio County Maint Section", "Hourly", "Nonexempt,
Refugio County Maint Section (16REFUGICO)
802 VICTORIA HWY
Refugio, 78377

, Refugio County Maint Section" ], "timestamp" : "2026-06-16T01:03:53.328", "fingerprint" : "ababeb2f3ea2fcecae6ee983a9b9b056e13b6e039d12bd23d850f241879ec278", "source" : "taleo", "language" : "en", "applyUrl" : "https://fa009.taleo.net/careersection/ex/jobdetail.ftl?job=43804", "externalId" : "43804", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Refugio", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "28.3171012,-97.2394101" } ], "locationText" : "Refugio, Texas, United States", "employmentType" : "INTERNSHIP", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "Entry", "coreResponsibilities" : "Gain real-world experience, Kick-start future career", "domainKnowledge" : "Maintenance Technician", "domainList" : [ "maintenance-technician" ], "domainSpecificKnowledge" : [ "Maintenance Technician" ], "qualificationsBasic" : "Transcripts must be provided before hire", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "TxDOT's Refugio Maintenance Office is excited to announce internship positions available for the Summer 2026 for future Maintenance Technicians! Each year, more than 500 college students from across Texas and even beyond choose the Texas Department of Transportation (TxDOT) as their employer of choice for summer work. For many, it’s a milestone they’ve been striving toward, and an achievement they’re proud to claim. In fact, several members of our Executive Leadership Team began their careers as TxDOT summer interns. A paid summer internship offers a valuable chance to explore how TxDOT serves the people of Texas, apply and expand what you’ve learned in the classroom, and potentially open the door to future career opportunities with the agency. It’s no wonder so many students return year after year to rejoin the TxDOT team. At the TxDOT Refugio Maintenance Office, you’ll join a team fueled by passion and purpose. Jump in, gain real‑world experience, and kick‑start your future. Choose TxDOT and ignite your brighter tomorrow today. Transcripts must be provided before hire will be completed 18.00 18.00", "summaryDescription" : "Intern Maintenance Tech-Refugio-Summer May-August at TxDOT. Gain real-world experience. Kick-start future career", "createdAt" : "2026-06-14T21:29:42.739", "lastUpdated" : "2026-06-16T01:03:53.328", "ingestTimestamp" : "2026-06-14T21:29:42.739", "mongoId" : "69dde4492beec4dd3d9a32bc", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 30000, "salaryAnnualMax" : 45000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Maintenance Technician" ], "skillCount" : 1, "jobCategory" : "engineering", "jobSubcategory" : "software", "seniorityLevel" : "Entry", "dataQualityScore" : 0.8888889, "_score" : 506.5038, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Government", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2a840d74d8ee00a0677d53", "title" : "Associate, Corporate Issues", "company" : "Circa - IPG DXTRA", "salary" : { "min" : 52000.0, "max" : 60000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "New York, New York, United States", "locations" : [ "New York", "New York", "United States" ], "timestamp" : "2026-06-14T22:13:35.603", "fingerprint" : "61e14761294134aa115ca4fecf29d8909817375142c26242d39b616487519bb8", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/dxacirca/jobs/8529885002", "externalId" : "8529885002", "structuredLocations" : [ { "city" : "New York", "state" : "New York", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "40.7127281,-74.0060152" } ], "locationText" : "New York, New York, United States", "technicalSkills" : "Microsoft Word, Microsoft PowerPoint, Microsoft Excel", "professionalSkills" : [ "Issues management", "Crisis communications", "Public affairs", "Strategic recommendations", "Analytical fluency" ], "hardSkillsList" : [ "Writing skills", "Attention to detail", "Social analytics", "Oral communication", "Written communication", "Prioritize multiple tasks", "Manage deadlines" ], "softSkillsList" : [ "Curiosity", "Analytical mind", "Problem solver", "Resourceful" ], "hardSkills" : [ { "name" : "Writing skills", "level" : "intermediate" }, { "name" : "Attention to detail", "level" : "intermediate" }, { "name" : "Social analytics", "level" : "intermediate" }, { "name" : "Oral communication", "level" : "intermediate" }, { "name" : "Written communication", "level" : "intermediate" }, { "name" : "Prioritize multiple tasks", "level" : "intermediate" }, { "name" : "Manage deadlines", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Curiosity" }, { "name" : "Analytical mind" }, { "name" : "Problem solver" }, { "name" : "Resourceful" } ], "majorSkills" : "Crisis communications, Issues management, Public affairs, Social analytics", "majorSkillsList" : [ "Crisis communications", "Issues management", "Public affairs", "Social analytics" ], "coreResponsibilities" : "Support corporate issues communications, Support crisis communications situations, Support development of press releases, Support development of crisis plans, Support development of media strategies, Support development of reactive statements, Support development of talking points, Support development of FAQs, Support development of memos, Support development of crisis simulations, Support monitoring of client issues, Support triaging of client issues, Conduct pressing research, Review executive summaries, Prepare executive summaries, Analyze findings, Distill complex information, Propose strategic recommendations, Propose actionable recommendations, Provide input during project development, Prepare for client meetings, Take part in client meetings, Capture meeting notes, Capture agenda action items, Capture call recaps, Update trackers, Update timelines, Update status documents, Produce high quality work, Update manager on progress, Build own knowledge, Contribute to team culture, Support integration behaviors, Participate in On-Duty schedule, Cover evening hours, Cover weekend hours, Handle critical client reports, Handle ad-hoc research, Support emergent crises", "teamCollaboration" : "Multi-office client teams; Client teams; Senior leadership; Team members", "projectManagementSkills" : [ "Scope work", "Manage vendors", "Track budget", "Manage priorities", "Manage deadlines", "Manage projects" ], "domainKnowledge" : "Corporate financials; Current events; News trends", "domainList" : [ "corporate-financials", "current-events", "news-trends" ], "domainSpecificKnowledge" : [ "Corporate financials", "Current events", "News trends" ], "toolProficiency" : [ "Brandwatch", "Sysomos", "Cision", "Muckrack", "TV Eyes", "Critical Mention", "Lexis-Nexis" ], "communicationSkills" : "Oral communication; Written communication", "documentationSkills" : "Writing skills", "continuousLearning" : "Actively builds own knowledge", "problemSolvingSkills" : "Problem solver", "specialRequirements" : "On-Duty rotational schedule, Evening hours coverage, Weekend hours coverage", "qualificationsBasic" : "1-2 years professional experience, BA or BS degree, Knowledge of basic PR skills, Knowledge of client service, Fluent in Microsoft Suite, Proficiency in research platforms, Proficiency in media monitoring platforms, Proficiency in social monitoring platforms", "qualificationsPreferred" : "Experience in issues management", "workSiteFlexibility" : "Onsite", "rawDescription" : "Who We Are Weber Shandwick is more than a leading global PR agency – we’re an engagement agency and we’re working in and around the cutting edge of the new media landscape. We’re storytellers, content creators, and we engage people IN the story. Our success is built on a deep commitment to client service and to our people. We embrace creativity and collaboration, and we engage stakeholders in new and creative ways to build brands and reputations. Associate, Crisis Communications The Weber Shandwick New York office is seeking an Associate in New York to join its Global Crisis and Issues Practice. The Global Crisis and Issues team, part of the Weber Advisory group, helps leading organizations across the world both manage breaking negative issues and events affecting reputation and develop the internal culture and infrastructure needed to predict, prepare, and navigate them effectively. From conspiracy theories, environmental incidents and multinational bankruptcies to executive controversies and sweeping product recalls to high-profile litigation and fake news, we live at the front lines of media, culture, and conversation. Whether it is a program affecting internal stakeholders or an external effort to protect or defend an organization’s reputation, we work together with colleagues from around the country and globe daily, supplying crisis counsel to clients across industries and sectors, making deep curiosity a requisite for this position.   Candidate Qualities   As an Associate, you will have the unique opportunity to help drive communications around these challenging and exciting projects. You will be a day-to-day leader among the team’s Associate-level staff, working directly with senior leadership to help drive research, develop materials, staff projects, scope work, manage vendors, track budget and balance multiple shifting priorities in real-time. The ideal candidate will have excellent writing skills and the ability to perform in a fast-paced, deadline-oriented environment. You will be intimately familiar with current events and news trends and be able to translate that knowledge into actionable insights for clients. This extends to social and digital communications: you must have true analytical fluency in this area. A strong academic record is necessary, and experience in issues management is a bonus – but candidates of all backgrounds are encouraged to apply.  Our Team Our team is a group of smart, analytical and hardworking people who care deeply about helping lead our clients through a crisis to make a positive impact on society. We are on the front lines of some of the biggest, most complex issues – and the nature of our work requires an ability and eagerness to juggle multiple responsibilities and work on multi-office client teams. You will have the opportunity to play a leading role in driving both ongoing client engagements and discrete projects.  What You Will Be Doing    Serves as key team member to support a range of complex, high-profile corporate issues /crisis communications situations (i.e., cybersecurity issues, product safety issues and recalls, natural disaster response, executive leadership changes, IPOs etc.)   Supports development of press releases, crisis plans, media strategies, reactive media statements, talking points, FAQs, memos, crisis simulations and other deliverables as needed;  Supports monitoring and triaging of client issues   Conducts pressing research on a wide range of issues, review and prepare executive summaries and/or analyses detailing clear and concise findings, distill complex and substantial amounts of information into concise summaries and insights; begin to propose strategic and actionable recommendations  Provides input during development of projects based on insights and knowledge of client preferences  Prepares for and takes part in client meetings, including accurately capturing notes, agenda action items, call recaps, updating trackers, timelines and status documents Serves as role model to team members, producing high quality work and continually updating manager on activity progress Actively builds own knowledge, contributes to inclusive team culture and consistently displays behaviors that support integration Participates in our A-Team's On-Duty rotational schedule covering evening and weekend hours, to handle critical client reports, ad-hoc research, and support emergent crises.   What We Are Looking For   Strong writing skills and meticulous attention to detail  Strong understanding of social analytics  Full analytical fluency in all social/digital platforms  Crisis communications, issues management, and/or public affairs experience  Sharp curiosity and an analytical mind   Ability to provide strategic and actionable recommendations based on research Highly effective oral and written communication skills  Familiarity with corporate financials Ability to prioritize multiple tasks and manage deadlines in a consistent manner Resourceful, effective problem solver Comfortable asking for help from and providing direction to team members Ability to take ownership, manage and see projects through from start to finish  Proactive self-starter and a quick learner Strong work ethic  Basic Qualifications  1-2 years of professional experience: in an agency/strategic consulting firm, political campaign or organization, law or similar setting  BA or BS, preferably in Political Science, history, journalism, International Relations or similar fields -Knowledge of basic PR skills and client service   Fluent in Microsoft Suite (e.g., Word, PowerPoint, Excel) and proficiency in research, media and social monitoring platforms (e.g., Brandwatch, Sysomos, Cision, Muckrack, TV Eyes, Critical Mention, Lexis-Nexis)  Salary range: $52,000 USD – $60,000 USD Where an employee or prospective employee is paid within this range will depend on, among other factors, actual ranges for current/former employees in the subject position; market considerations; budgetary considerations; tenure and standing with the company (applicable to current employees); as well as the employee’s/applicant’s background, pertinent experience, and qualifications. Weber Shandwick is proud to be an Equal Opportunity/Affirmative Action employer. Weber Shandwick recruits qualified applicants without regard to race, color, religion, gender, age, ethnic or national origin, protected veteran status, physical or mental disability, sexual orientation, gender identity, marital status or citizenship status. #LI-PV1 We make our careers website accessible to any and all users. If you need an accommodation to participate in the application process, please contact us at JobAppAccommodation@ipgdxtra.com. This email address is not for general employment inquiries or vendors; rather it is strictly for applicants who require special assistance accessing our employment website. Due to volume, messages sent to this email address that are not related to an accommodation cannot be answered.", "summaryDescription" : "Associate, Corporate Issues at Circa - IPG DXTRA. Skills: Crisis communications, Issues management, Public affairs, Social analytics. Support corporate issues communications. Support crisis communications situations", "postedDate" : "2026-06-11T20:09:23.868", "createdAt" : "2026-06-11T20:09:23.868", "lastUpdated" : "2026-06-14T22:13:35.603", "ingestTimestamp" : "2026-06-11T20:09:23.868", "mongoId" : "6a2a840d74d8ee00a0677d53", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 52000, "salaryAnnualMax" : 60000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Writing skills", "Attention to detail", "Social analytics", "Oral communication", "Written communication", "Prioritize multiple tasks", "Manage deadlines", "Curiosity", "Analytical mind", "Problem solver", "Resourceful", "Crisis communications", "Issues management", "Public affairs", "Strategic recommendations", "Analytical fluency", "Scope work", "Manage vendors", "Track budget", "Manage priorities", "Manage projects", "Corporate financials", "Current events", "News trends", "Brandwatch", "Sysomos", "Cision", "Muckrack", "TV Eyes", "Critical Mention", "Lexis-Nexis" ], "skillCount" : 31, "jobCategory" : "other", "jobSubcategory" : "public-relations", "dataQualityScore" : 0.7777778, "_score" : 505.82468, "daysOld" : 3, "hasLocation" : true, "hasGeo" : true } ], "status" : 200, "message" : "OK", "pagination" : { "page" : 0, "limit" : 50, "totalCount" : 13483, "totalPages" : 270, "hasNext" : true, "hasPrevious" : false } }

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