Swarm Aero
Aerospace
OfficeCoordinator
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Office Coordinator at Swarm Aero. Skills: Office coordination, Front office operations. Greet visitors. Welcome visitors”
Industry & Context.
What They're Looking For.
Must Have
3+ years receptionist experience, 3+ years administrative assistant experience, 3+ years front office experience, Excellent verbal communication skills, Excellent written communication skills, Professional demeanor, Customer service orientation, Proficiency with Microsoft Office Suite, Proficiency with Google Workspace, Organizational skills, Manage multiple priorities simultaneously, Discretion, Sound judgment
Nice to Have
Experience supporting security-conscious environment, Familiarity with visitor management systems, Background in defense company, Background in aerospace company, Background in technology company, Experience coordinating interview logistics, Experience supporting recruiting function
What You'll Do.
Manage visitor sign-in
Maintain reception area appearance
Maintain reception area organization
Maintain common spaces appearance
Maintain common spaces organization
Schedule conference room bookings
Coordinate meeting logistics
Support office supply ordering
Manage office supply inventory
Assist with candidate interviews
Coordinate with recruiting team
Provide administrative support
Enforce visitor policies
Enforce access policies
Serve as point of contact
Escalate facility issues
How You'll Work.
Team & Collaboration
Coordinating with recruiting team
Communication Scope
Verbal communication; Written communication
Full Job Description
Swarm Aero is redefining air power, building the largest swarming UAV and the most versatile swarming aircraft network in the world. The company is moving quickly to launch the first aircraft designed specifically for swarming, as well as the Command & Control software to mobilize swarms of thousands of heterogeneous autonomous assets and empower human operators to achieve superhuman results. The team has created and exited multiple startups, negotiated defense deals worth billions of dollars, and designed and built 30+ novel aircraft, with aerospace experience from Scaled Composites, Airbus, Archer Aviation, Blue Origin, and Boom Supersonic. ROLE OVERVIEW We are looking for a professional, organized, and personable Office Coordinator to serve as the face of our Fayetteville office. You will be the first point of contact for visitors, candidates, vendors, and employees, and will play a key role in keeping the office running smoothly day to day. This is a full-time, on-site role. RESPONSIBILITIES • Greet and welcome visitors in a professional and friendly manner; manage visitor sign-in and badging in accordance with security protocols • Answer, screen, and route incoming phone calls; take and relay messages as needed • Manage incoming and outgoing mail, packages, and deliveries • Maintain the appearance and organization of the reception area and common spaces • Schedule and coordinate conference room bookings and meeting logistics • Support office supply ordering and inventory management • Assist with coordination of candidate on-site interviews, including greeting candidates and coordinating with the recruiting team • Provide administrative support to office leadership and operations staff as needed • Enforce visitor and access policies in alignment with company security requirements • Serve as a general point of contact for facility-related needs and escalate issues appropriately QUALIFICATIONS • 3+ years of experience in a receptionist, administrative assistant, o
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