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7pm SAST, 3 days week in office", "outcomesObjectives" : "Maximise CEO impact and effectiveness; Ensure business activities progress smoothly; Enable CEO maximum effectiveness; Create leverage across organisation", "qualificationsBasic" : "Previous EA/PA/Chief of Staff support experience, Support C-suite executives, Manage competing priorities, Time management skills, Work independently, Google Workspace skills, Create presentations, documentation, reports, Manage expenses, budgets, invoices, High discretion, professionalism, confidentiality", "qualificationsPreferred" : "Experience in scale-up/high-growth environment, Experience with Notion, Support multiple global stakeholders, Experience planning leadership offsites, Exposure to AI tools, Experience improving administrative processes", "remoteFriendly" : true, "workSiteFlexibility" : "Hybrid", "rawDescription" : "- Who we’re looking for: We’re looking for an Executive Assistant to partner closely with our US-based CEO, helping maximise their impact and effectiveness across the business. This role suits someone who thrives in fast-paced environments, loves bringing structure to complexity, and takes pride in ensuring things run seamlessly behind the scenes You’ll act as a trusted partner to the CEO, managing priorities, coordinating schedules, facilitating communication, and ensuring that critical business activities progress smoothly. This is a unique opportunity to work at the heart of a fast-scaling global business, gaining exposure to senior leadership, strategic initiatives, and key business decisions \uD83C\uDF1F - The challenge: Enable the CEO to operate at maximum effectiveness by proactively managing competing priorities, streamlining workflows, coordinating complex logistics, and ensuring nothing falls through the cracks. You’ll balance strategic support with day-to-day operational execution, helping create leverage across the organisation as Tillo continues to scale \uD83D\uDE80 - Where you’ll work: This role will be based in Cape Town, you'll be part of our global team, collaborating with colleagues and serving customers across the UK, USA, Australia, South Africa, and beyond. This role will work from our Cape Town office 3 days week \uD83C\uDFE2 NOTE: The role requires US working hours, 12pm - 7pm SAST. The Tillo Difference https://www.tillo.io/the-tillo-difference We're in the business of rewards and incentives, so we know a thing or two about the importance of giving back. We can't grow as a business without growing as individuals, so we are committed to providing a workplace where passionate, driven individuals can thrive. We value collaboration, trust, positivity, and a willingness to learn - only by working as a team will we reach our goals. We’re the market leader in the UK and are active in a number of other markets including USA, Europe, Australia and India. \uD83C\uDF0E Day to day this role will be responsible for - Inbox and Calendar Management: Proactively manage and optimise the CEO's inbox, scheduling meetings, appointments, and travel arrangements, anticipating potential conflicts and ensuring efficient time utilisation. - Travel Coordination: Arrange comprehensive national and international travel itineraries, including flights, accommodation, ground transportation, and visa requirements, ensuring all details are meticulously planned. - Communication Management: Act as a primary point of contact, screening and prioritising incoming communications (emails, calls), drafting correspondence, and ensuring timely and professional responses. - Meeting Preparation and Follow-up: Prepare meeting agendas, presentations, and relevant documents. Attend meetings to take detailed minutes, track action items, and ensure timely follow-up. - Expense Management: Accurately process and reconcile the CEO's expenses. - Information Management: Organise and maintain highly confidential files, documents, and information, both digital and physical, with utmost discretion and security. - Research and Reporting: Conduct research on various topics as required, compile data, and prepare reports or summaries. - Event and Logistics Coordination: Assist with the planning and execution of company events, internal meetings, and other ad-hoc projects as needed. - Office Support: Support the Workplace Manager and CEO with general management of the Cape Town office; liaising with building management, setting up for internal/external meetings and topping up snacks/drinks. - Ad-Hoc Projects: Undertake special projects and initiatives as assigned by the CEO, demonstrating flexibility and adaptability. What we’re looking for - Previous experience as an Executive Assistant, Personal Assistant, Chief of Staff support, or similar administrative role supporting senior leaders - Experience supporting C-suite executives, founders, or senior leadership teams - Proven ability to proactively manage competing priorities and maximise executive effectiveness - Exceptional organisational skills and attention to detail - Strong time management skills with the ability to work across multiple priorities simultaneously - Excellent written and verbal communication skills - Strong problem-solving ability and a proactive approach to identifying solutions - Comfortable working independently and exercising sound judgement - Strong technology skills, including Google Workspace and modern workplace productivity tools - Experience creating presentations, documentation, reports, and business materials - Experience managing expenses, budgets, invoices, or other financial administration - High levels of discretion, professionalism, and confidentiality Helpful but not essential - Experience working within a scale-up or high-growth business environment - Experience using Notion or similar knowledge management platforms - Experience supporting multiple stakeholders across a global organisation - Experience planning internal events, leadership offsites, or company gatherings - Exposure to AI tools and automation platforms - Experience improving administrative processes or operational workflows Benefits We offer all our employees trust and empower our team to work with flexibility and autonomy. We’re a close-knit team and love working collaboratively. With our hybrid model, our team can come together at our fantastic offices while still having the flexibility to focus in their own space. The Tillo team are a motivated bunch and we all work hard to push Tillo forwards, always innovating. We completely understand the importance of work/life balance and offer a supportive and collaborative working environment with the following benefits: - 21 days holiday per annum (plus an additional day for your birthday \uD83C\uDF82) - Health insurance contribution - Employee Incentive Scheme - Hybrid Working - Top spec equipment including laptop, mouse, keyboard, monitor - Anniversary gifts - Monthly breakfasts, drinks, snacks and events - Team Learning & Development budget ABOUT TILLO Tillo makes gift cards, rewards, and incentives simple, efficient, and profitable. Operating in over 37 markets and 25 currencies, Tillo processes billions in gift card transactions through a single, plug-and-go API, powering rewards and incentives for the world’s leading businesses. Backed by Tenzing, Tillo is setting the global standard for digital gift card infrastructure. Diversity, Equity, and Inclusion Statement We are committed to fostering a diverse and inclusive workplace where everyone feels valued and respected. We welcome applications from individuals of all backgrounds, regardless of age, disability, gender identity, marital status, race, ethnicity, religion or belief, sex, or sexual orientation. If you require any reasonable adjustments during the recruitment process, please let us know, and we will be happy to accommodate your needs.", "summaryDescription" : "Executive Assistant at Tillo. Skills: Executive Assistant, Senior leadership support, Scheduling, Coordination. Manage and optimise CEO's inbox. 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At Strategic Mission Critical, we are more than just engineers; we are experts focusing solely on mission critical facilities. Our seasoned leadership team brings together decades of experience, equipping data center providers worldwide with robust, reliable solutions that keep pace with the evolving digital landscape. As demand for high-performance infrastructure accelerates - fueled by AI and the expanding digital landscape - SMC continues to lead through technical rigor and operational excellence. We’re seeking leaders who think beyond projects to improve the way we deliver them: individuals who elevate people, process, and performance across the firm. We are seeking a highly organized, proactive, and professional Executive Administrative Assistant to provide comprehensive support to senior leadership. The ideal candidate is a skilled communicator who thrives in a fast-paced environment, anticipates needs, manages competing priorities, and maintains the highest level of confidentiality. Key Responsibilities Manage complex calendars, scheduling meetings, appointments, and travel arrangements. Coordinate internal and external communications on behalf of executives. Prepare reports, presentations, correspondence, and meeting materials. Organize and support executive meetings, including agendas, minutes, and follow-up actions. Screen and prioritize emails, calls, and requests. Handle confidential information with discretion and professionalism. Coordinate special projects and assist with event planning as needed. Maintain organized records, files, and documentation. Collaborate across departments to ensure smooth communication and execution of priorities. Qualifications 3+ years of executive administrative support experience, preferably supporting senior leaders. Exceptional organizational and time-management skills. Strong written and verbal communication abilities. Proficiency with Microsoft Office Suite and/or Google Workspace. Ability to manage multiple priorities while maintaining attention to detail. Demonstrated professionalism, discretion, and sound judgment. Associate’s or Bachelor’s degree preferred. Preferred Skills Experience supporting C-suite executives. Project coordination or office management experience. Experience with calendar management, travel coordination, and expense reporting. Strong problem-solving and decision-making abilities. What We Offer Base Compensation: $80,000 - $115,000 Annually Actual compensation is subject to variation due to factors such as education, experience, skills and/or location SMC offers a competitive benefits package, with a 36-hour standard work week, hybrid working arrangement, 13 paid holidays, 100% coverage of medical, health, and dental insurance premiums for our full-time employees, and reimbursement of professional licensing costs. Spouse and family insurance premiums are subsidized by SMC. All full-time employees are additionally eligible for employer-sponsored life and long-term disability insurance as well as participation in our 401(k) plan, with annual safe harbor contribution. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.", "summaryDescription" : "Executive Administrative Assistant at Strategic Mission Critical. Skills: Executive support. Manage complex calendars. 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Main Office-Greer Building (MAINOFFICE)
125 E 11TH STREET
Austin, 787012483

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Look no further! The Texas Department of Transportation (TxDOT) is on the search for an Executive Administrative Assistant working with multiple senior executives on critical business assignments vital to the overall operations of TxDOT. If you have an inordinate business acumen, a passion for engaging in fulfilling responsibilities, a professional work ethic, and the courage to excel, this is an opportunity for you. TxDOT has over 13,000 employees statewide. If this job excites you and you want to build a rewarding career, let's talk! Work Location: The Greer Bldg. 125 E. 11th St., Austin, TX 78701 The Texas Department of Transportation reserves the sole right to determine the level of position based on the applicant's work experience, education, skill level, and all other appropriate factors, and based on business needs. 54,278.00 80,000.00", "summaryDescription" : "Executive Administrative Assistant at Texas Department of Transportation. Work with multiple senior executives. Handle critical business assignments", "createdAt" : "2026-06-14T19:45:52.431", "lastUpdated" : "2026-06-15T23:04:58.473", "ingestTimestamp" : "2026-06-14T19:45:52.431", "mongoId" : "694ae71c70f0b99d589b591d", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 54278, "salaryAnnualMax" : 80000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Executive", "dataQualityScore" : 0.5555556, "_score" : 1083.5956, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Government", "llmIndustryConfidence" : 0.92 }, { "id" : "6a308756f292fd229c087e94", "title" : "Executive Assistant", "company" : "Anders", "industry" : "Consulting", "salary" : { "min" : 55000.0, "max" : 75000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Executive Assistant in St. Louis, MO, adjusted for 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"Self-confidence" }, { "name" : "Independent judgment" } ], "majorSkills" : "Administrative support, Executive support, Client relations", "majorSkillsList" : [ "Administrative support", "Executive support", "Client relations" ], "coreResponsibilities" : "Provide administrative support to leaders, Assist in preparation of statements of work, Assist in preparation of engagement letters, Assist in maintaining CRM database, Assist in managing calendars, Assist in tracking schedules, Assist in arranging travel, Assist in coordinating speaking engagements, Assist in coordinating client engagements, Set up portals, Manage document downloads, Prepare invoices, Prepare billing statements, Maintain billing records, Process Firm correspondence, Complete onboarding steps, Proofread reports, Make necessary edits to reports, Draft correspondence, Draft documentation, Serve as liaison between leaders and clients, Participate in Firm initiatives, Identify areas of improvement, Build efficiencies for 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professional support role, Authorized to work in the United States", "qualificationsPreferred" : "Adobe Acrobat proficiency, Proficiency with other digital tools", "remoteFriendly" : true, "workSiteFlexibility" : "Flexible", "rawDescription" : "The Advisory Department of one of the fastest-growing accounting firms in the country is seeking an Executive Assistant who is motivated to learn, excited to collaborate and passionate about delivering outstanding results. This individual will have a direct impact on our firm’s mission of serving as a catalyst for those striving to achieve their highest potential. The Executive Assistant must maintain a mature, professional demeanor while projecting self-confidence when addressing questions and handling matters involving internal and external clients. This position manages a variety of tasks simultaneously and can anticipate the needs of others while constantly seeking opportunities to improve workflow and efficiencies for their assigned leaders and the Firm as a whole. This position performs administrative work of considerable difficulty which may involve critical thinking, problem solving and independent judgment. The Executive Assistant must also be able to manage projects, work independently with little or no supervision, and manage their time accordingly. What You’ll Do: Provide administrative support to leaders in the Advisory business units working with their teams Assist in the preparation of statements of work and engagement letters Assist in maintaining the CRM database on behalf of Advisory leaders Assist in managing calendars, tracking schedules, arranging travel, coordinating speaking and client engagements, etc. for respective Advisory leaders Set up portals and manage document downloads Prepare invoices, billing statements and maintain billing records Process Firm correspondence Complete onboarding steps for Advisory leaders Proofread reports making necessary edits to formatting, punctuation, and grammar Draft correspondence and other forms of documentation using the Firm’s standardized formats Serve as a liaison between Advisory leaders and respective client groups Participate in various Firm initiatives to identify areas of improvement and to build efficiencies for the Firm as a whole Work extended hours necessitated by workload Other additional duties as assigned from time to time, including supporting other departments, as needed What We’re Looking For: Communicate clearly and effectively in both written and verbal communications Maintain a professional demeanor with co-workers and clients Project a can-do, team-player attitude to cultivate productive working relationships within the Advisory Group and Firmwide Possess critical thinking skills and exhibit sound judgment with the ability to prioritize and make necessary decisions Anticipate the needs of respective Advisory leaders and take initiative to proactively work ahead Manage day-to-day responsibilities as well as tasks assigned by Advisory leaders Possess excellent writing, editing and proofreading skills exhibiting good attention to detail Microsoft Office (Word, Excel, Power BI, PowerPoint, Outlook and Teams) Your Qualifications: High school diploma or equivalent required 4 years of experience in a professional support role Experience with Microsoft Office programs including Word, Excel, PowerPoint, Outlook, Power BI, and Teams- plus Adobe Acrobat and other digital tools The stated pay scale reflects the range that Anders reasonably expects to pay for this position.  The actual pay rate for this position will be dependent on a variety of factors, including an applicant’s years of experience, unique skills and abilities, education, alignment with similar internal candidates, marketplace factors, other requirements for the position, and firm business practices. Salary Range $67,000—$75,000 USD Why You’ll Love Working Here: At Anders, taking care of our employees is a top priority. Our welcoming and collaborative culture will make you feel like a part of the team from day one. From professional development opportunities to benefits that directly impact mental, physical and financial wellness, Anders offers unique incentives that enrich your life and facilitate growth, including our Work Flex program which gives you the opportunity to work at our Chesterfield office, our Downtown St. Louis office, remotely, adopt a hybrid approach or even switch between these options as you prefer. Learn more about our full benefit offerings, Work Flex program, and our Inclusion Network at our careers page: anderscpa.com/careers/working-at-anders/ All applicants for this position must be authorized to work in the United States now and in the future without requiring sponsorship.    For 60 years, Anders has delivered full-service accounting, tax, audit and advisory services to growth-oriented companies, organizations and individuals. Every day, our partners and staff serve as a catalyst for those striving to achieve their highest potential and carry this mentality on to our clients and community. Ranked #75 on Accounting Today’s List of Top Accounting Firms and continually named a Top Workplace, Anders is a member firm of LEA Global, one of the largest international associations of independent accounting firms. 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With strong expertise in machine intelligence and data science, Constructor’s all-in-one platform for education and research addresses today’s pressing educational challenges: access inequality, tech clutter, and low engagement of students. Please send your resume in English only. As the Senior Executive Assistant to the Founder of Constructor Group, you will play a critical role in supporting a dynamic and fast-paced executive office. This is a high-exposure position requiring exceptional organisational, project, and time-management skills. You will be responsible for handling a wide range of administrative, logistical, and scheduling tasks for the CEO and, on occasion, his family. This role is ideal for individuals who thrive in demanding environments, are proactive problem-solvers, and are committed to delivering excellence in executive support. The ideal candidate is highly organized, discreet, detail-oriented, and capable of independently managing multiple priorities with flexibility and composure. More about the CEO Serg Bell. Duties and Responsibilities: Provide high-level administrative support, including managing complex calendars, scheduling meetings, organizing travel, and preparing briefings and materials. Coordinate and manage the CEO's personal and professional logistics, including travel arrangements, event support, and last-minute requests. Proactively anticipate executive needs and address them independently and efficiently. Demonstrate impeccable attention to detail and the ability to prioritize tasks effectively in a fast-moving environment. Maintain strict confidentiality and discretion in handling sensitive information. Exhibit a high level of professionalism and service orientation in all communications and interactions. Possess excellent written and verbal communication skills in English. Be available on-demand (24/7 availability as needed, including across time zones). Manage competing deadlines with strong organizational and multitasking abilities. Travel Requirements Primary operational hubs: Germany (Bremen), Turkey (Bodrum), Bulgaria (Sofia) Frequent international travel required; ability to relocate or spend extended periods in key hubs. Valid passport and readiness to travel on short notice for business or family support. Additional Qualifications Fluent English (spoken and written); additional languages an advantage. Proven experience in managing executive operations, teams, or private offices at a top-tier level. High digital literacy (MS Outlook, productivity tools, task-tracking systems, AI assistants). Able to pass comprehensive background checks (criminal, psychological, and substance screening). Compensation & Contract Competitive, performance-based compensation with relocation support if required. Designed for ambitious professionals motivated by excellence, precision, and impact. The role offers continuous growth, global exposure, and a front-row seat to the execution of complex, high-stakes projects. In this role, “good” is not enough. We are looking for someone who operates at a “great” level — consistently, calmly, and with care — because that difference defines the success of everything around the CEO. What We Offer \uD83D\uDCBB Choice of work equipment (e.g., laptop, monitor, etc.) \uD83C\uDDEC\uD83C\uDDE7 English classes (iTalki – $130 monthly) ⏰ Flexible schedule (we usually work between 09:00/10:00 and 18:00/19:00 CET or EET) \uD83D\uDC76 Newborn bonus (€500 per child) \uD83E\uDDE0 Patent remuneration \uD83C\uDF34 Paid leave \uD83E\uDDD1‍\uD83D\uDCBB Remote work in locations without our offices Hybrid work in locations with offices (2 days in-office, 3 days remote) Constructor fosters equal opportunity for people of all backgrounds and identities. 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The ideal candidate is highly organized, discreet, detail-oriented, and capable of independently managing multiple priorities with flexibility and composure. More about the CEO Serg Bell. Duties and Responsibilities: Provide high-level administrative support, including managing complex calendars, scheduling meetings, organizing travel, and preparing briefings and materials. Coordinate and manage the CEO's personal and professional logistics, including travel arrangements, event support, and last-minute requests. Proactively anticipate executive needs and address them independently and efficiently. Demonstrate impeccable attention to detail and the ability to prioritize tasks effectively in a fast-moving environment. Maintain strict confidentiality and discretion in handling sensitive information. Exhibit a high level of professionalism and service orientation in all communications and interactions. Possess excellent written and verbal communication skills in English. Be available on-demand (24/7 availability as needed, including across time zones). Manage competing deadlines with strong organizational and multitasking abilities. Travel Requirements Primary operational hubs: Germany (Bremen), Turkey (Bodrum), Bulgaria (Sofia) Frequent international travel required; ability to relocate or spend extended periods in key hubs. Valid passport and readiness to travel on short notice for business or family support. Additional Qualifications Fluent English (spoken and written); additional languages an advantage. Proven experience in managing executive operations, teams, or private offices at a top-tier level. High digital literacy (MS Outlook, productivity tools, task-tracking systems, AI assistants). Able to pass comprehensive background checks (criminal, psychological, and substance screening). Compensation & Contract Competitive, performance-based compensation with relocation support if required. Designed for ambitious professionals motivated by excellence, precision, and impact. The role offers continuous growth, global exposure, and a front-row seat to the execution of complex, high-stakes projects. In this role, “good” is not enough. We are looking for someone who operates at a “great” level — consistently, calmly, and with care — because that difference defines the success of everything around the CEO. What We Offer \uD83D\uDCBB Choice of work equipment (e.g., laptop, monitor, etc.) \uD83C\uDDEC\uD83C\uDDE7 English classes (iTalki – $130 monthly) ⏰ Flexible schedule (we usually work between 09:00/10:00 and 18:00/19:00 CET or EET) \uD83D\uDC76 Newborn bonus (€500 per child) \uD83E\uDDE0 Patent remuneration \uD83C\uDF34 Paid leave \uD83E\uDDD1‍\uD83D\uDCBB Remote work in locations without our offices Hybrid work in locations with offices (2 days in-office, 3 days remote) Constructor fosters equal opportunity for people of all backgrounds and identities. We are led by a gender-balanced board committed to building a diverse and inclusive organisation where everyone can become their best self. We do not discriminate based on age, disability, gender identity, sexual orientation, ethnicity, race, religion or belief, parental and family status, or other protected characteristics. We welcome applications from women, men and non-binary candidates of all ethnicities and socio-economic backgrounds. We encourage people belonging to underrepresented groups to apply.", "summaryDescription" : "Senior Executive Assistant to the CEO (CEO Office) at Constructor TECH. Skills: Executive support, Administrative support, Logistical support, Scheduling. Manage complex calendars. Schedule meetings", "postedDate" : "2026-06-16T01:21:56.396", "createdAt" : "2026-06-16T01:21:56.396", "lastUpdated" : "2026-06-16T12:05:54.102", "ingestTimestamp" : "2026-06-16T01:21:56.396", "mongoId" : "6a308788f292fd229c089f67", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "100k-150k", "hasSalary" : false, "allSkills" : [ "Executive support", "Administrative support", "Logistical support", "Scheduling", "Project management", "Time management", "Organizational skills", "Problem-solving", "Multitasking abilities", "Digital education", "Productivity tools", "Task-tracking systems" ], "skillCount" : 12, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Senior", "dataQualityScore" : 0.8888889, "_score" : 978.5275, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a30609bf292fd229cf917db", "title" : "Administrative Assistant", "company" : "Holder Construction", "industry" : "Real Estate", "salary" : { "min" : 45000.0, "max" : 65000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Administrative Assistant in Franklin Furnace, OH, adjusted for mid-seniority and the construction industry." }, "location" : "Franklin Furnice, OH", "locations" : [ "Franklin Furnice", "OH" ], "timestamp" : "2026-06-16T09:04:35.354", "fingerprint" : "6a4f4b82e51dafccdacbc99d7c2e985cb7b9bead0ee77641432c702f6065b1a9", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/holderconstruction/jobs/4286158009", "externalId" : "4286158009", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Franklin Furnace", "state" : "Ohio", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "38.6068300,-82.8472029" } ], "locationText" : "Franklin Furnace, Ohio, United States", "employmentType" : "FULL_TIME", "technicalSkills" : "Microsoft Office Suite, Word, Excel, Outlook", "professionalSkills" : [ "Cost coding", "Record-keeping" ], "hardSkillsList" : [ "Accounts payable processing", "Invoice management", "Expense categorization" ], "hardSkills" : [ { "name" : "Accounts payable processing", "level" : "intermediate" }, { "name" : "Invoice management", "level" : "intermediate" }, { "name" : "Expense categorization", "level" : "intermediate" } ], "majorSkills" : "Accounts payable, Cost coding, Administrative support", "majorSkillsList" : [ "Accounts payable", "Cost coding", "Administrative support" ], "coreResponsibilities" : "Process vendor invoices, Manage vendor invoices, Ensure timely payments, Maintain accurate record-keeping, Accurately code project costs, Track project costs, Categorize expenses correctly, Liaise with vendors, Liaise with internal teams, Resolve invoicing queries, Resolve cost-related queries, Maintain financial records, Organize financial records, Provide administrative support", "teamCollaboration" : "Internal teams", "domainKnowledge" : "Construction industry", "domainList" : [ "construction-industry" ], "domainSpecificKnowledge" : [ "Construction industry" ], "toolProficiency" : [ "Microsoft Office", "Word", "Excel", "Outlook" ], "communicationSkills" : "Invoicing queries; Cost-related queries", "documentationSkills" : "Financial records documentation", "problemSolvingSkills" : "Resolve queries", "specialRequirements" : "Substance abuse testing, Background screening", "qualificationsBasic" : "Proven experience in administrative roles, Experience with accounts payable, Experience with cost coding, Organizational skills, Attention to detail, Proficiency in Microsoft Office Suite, Excellent communication skills, Excellent interpersonal skills, Ability to work independently, Ability to work as part of a team", "qualificationsPreferred" : "Familiarity with accounting software", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "ABOUT US Holder Construction is a nationally recognized leader in the construction industry, consistently ranked among the top firms on ENR’s Top 400 Contractors list. We are a performance-driven company that believes in rewarding excellence and investing in our people. Our structured career development program empowers associates to grow quickly into expanded roles and responsibilities based on merit. With operations throughout the United States, we offer a highly competitive compensation and benefits package, including: Annual bonus program Paid time off Health, dental, vision, and life insurance 401(k)-retirement plan Night and swing shift differential pay for select roles We are looking for an Administrative Assistant to join our Operations team in Franklin Furnace, OH. This is a full-time, in-person position. Key Responsibilities Accounts Payable: Process and manage vendor invoices, ensuring timely payments and accurate record-keeping. Cost Coding: Accurately code and track project costs, ensuring all expenses are recorded and categorized correctly. Communication: Liaise with vendors and internal teams to resolve any invoicing or cost-related queries. Documentation: Maintain and organize financial records and documentation. Support: Provide administrative support to other departments as needed. Qualifications Required: Proven experience in administrative roles, preferably with a focus on accounts payable and cost coding. Strong organizational skills and attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Excellent communication and interpersonal skills. Ability to work independently and as part of a team. Preferred: Familiarity with accounting software. Holder is committed to Equal Opportunity Employment (EOE). Substance abuse testing and a background screening is a condition of employment and Holder Construction does not sponsor applicants for immigration status or benefits.", "summaryDescription" : "Administrative Assistant at Holder Construction. Skills: Accounts payable, Cost coding, Administrative support. Process vendor invoices. Manage vendor invoices", "postedDate" : "2026-06-15T23:29:00.232", "createdAt" : "2026-06-15T23:29:00.232", "lastUpdated" : "2026-06-16T09:04:35.354", "ingestTimestamp" : "2026-06-15T23:29:00.232", "mongoId" : "6a30609bf292fd229cf917db", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 45000, "salaryAnnualMax" : 65000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Accounts payable processing", "Invoice management", "Expense categorization", "Accounts payable", "Cost coding", "Administrative support", "Record-keeping", "Construction industry", "Microsoft Office", "Word", "Excel", "Outlook" ], "skillCount" : 12, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.8888889, "_score" : 966.14636, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Construction", "llmIndustryConfidence" : 0.95 }, { "id" : "6a306ca6f292fd229cfd5237", "title" : "Administrative Assistant", "company" : "Senior Lifestyle", "industry" : "Hospital And Health Care", "salary" : { "min" : 24.0, "max" : 26.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Snellville, GA, United States", "locations" : [ "Snellville", "GA", "United States" ], "timestamp" : "2026-06-16T11:18:21.680", "fingerprint" : "78741c97db77a3b98621594505024365ec064903f004a3ed6c6e1722e72e4cea", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/SeniorLifestyle1/744000132264237-administrative-assistant", "externalId" : "744000132264237", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Snellville", "state" : "Georgia", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "33.8573280,-84.0199108" } ], "locationText" : "Snellville, Georgia, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "entry", "coreResponsibilities" : "Answer telephones, Handle requests, Perform administrative tasks, Input information into computer, Maintain resident files, Verify file information, Substitute as van driver, Assist in rent collection, Assist in fee recording, Assist in fee depositing, Assist in hiring, Assist in training, Assist in onboarding new team members, Act as assistant to Executive Director, Act as assistant to Business Office Manager", "communicationSkills" : "Professional communication", "qualificationsBasic" : "Valid Driver’s License, Professional communication, Active listening skills, Flexibility, Willingness to help", "qualificationsPreferred" : "Previous administrative experience, Previous hospitality experience", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Do you have HEART? We are looking for individuals who can embrace our mission to purposely brighten and enrich the lives of those we serve with HEART; Hospitality, Excellence, Appreciation, Respect & Teamwork. In this role you will be responsible for assisting with day-to-day operational and administrative tasks. * Responsible for answering telephones and handling requests to extent that knowledge and ability allow. * Responsible for administrative tasks, including imputing info into the computer. * Responsible for maintaining resident files, including verifying all info within the file. * Act as substitute van driver when necessary. * Assist in collection, recording, and depositing rent payments and other fees. * Assist in hiring, training, and onboarding new team members. * Act as assistant to the Executive Director and Business Office Manager. ## Qualifications * No experience required, but previous administrative/hospitality experience is a plus. * You currently have a valid Driver’s License. * You are able to professionally communicate and listen to residents, guests, and coworkers. * You are flexible and eager to help out wherever you can. ## Additional Information Senior Lifestyle offers a comprehensive benefits plan to eligible team members including health, dental, vision, retirement benefits, short-term disability, long-term disability, and paid time off. All Senior Lifestyle positions are eligible to use DailyPay, an application that allows you to access your earned but unpaid wages before your next payday. Senior Lifestyle requires that all employees provide proof of COVID-19 vaccination unless exempt due to medical, religious, or personal beliefs. Government requirements or exclusions may apply. Hourly wage from $24 to $26 per hour.", "summaryDescription" : "Administrative Assistant at Senior Lifestyle. Answer telephones. Handle requests", "postedDate" : "2026-06-15T18:49:20.000", "createdAt" : "2026-06-16T00:23:55.134", "lastUpdated" : "2026-06-16T11:18:21.680", "ingestTimestamp" : "2026-06-16T00:23:55.134", "mongoId" : "6a306ca6f292fd229cfd5237", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 49920, "salaryAnnualMax" : 54080, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.8888889, "_score" : 960.3814, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.92 }, { "id" : "6a305568f292fd229cf1f3cf", "title" : "Administrative Assistant", "company" : "Senior Lifestyle", "industry" : "Hospital And Health Care", "salary" : { "min" : 24.0, "max" : 26.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Snellville, GA, United States", "locations" : [ "Snellville", "GA", "United States" ], "timestamp" : "2026-06-16T08:07:46.717", "fingerprint" : "79155c0fe21eaffc8ab10d65c25905ac556ee0705c30d5f34a75745c6aedecee", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/SeniorLifestyle1/744000132264237-administrative-assistant", "externalId" : "744000132264237", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Snellville", "state" : "Georgia", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "33.8573280,-84.0199108" } ], "locationText" : "Snellville, Georgia, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "entry", "coreResponsibilities" : "Answer telephones, Handle requests, Perform administrative tasks, Input information into computer, Maintain resident files, Verify file information, Substitute van driver, Assist in rent collection, Assist in fee collection, Assist in rent deposit, Assist in fee deposit, Assist in hiring, Assist in training, Assist in onboarding new team members, Act as assistant to Executive Director, Act as assistant to Business Office Manager", "communicationSkills" : "Professional communication", "qualificationsBasic" : "Valid Driver's License, Professional communication, Active listening skills, Flexibility, Willingness to help", "qualificationsPreferred" : "Previous administrative experience, Previous hospitality experience", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Do you have HEART? We are looking for individuals who can embrace our mission to purposely brighten and enrich the lives of those we serve with HEART; Hospitality, Excellence, Appreciation, Respect & Teamwork. In this role you will be responsible for assisting with day-to-day operational and administrative tasks. * Responsible for answering telephones and handling requests to extent that knowledge and ability allow. * Responsible for administrative tasks, including imputing info into the computer. * Responsible for maintaining resident files, including verifying all info within the file. * Act as substitute van driver when necessary. * Assist in collection, recording, and depositing rent payments and other fees. * Assist in hiring, training, and onboarding new team members. * Act as assistant to the Executive Director and Business Office Manager. ## Qualifications * No experience required, but previous administrative/hospitality experience is a plus. * You currently have a valid Driver’s License. * You are able to professionally communicate and listen to residents, guests, and coworkers. * You are flexible and eager to help out wherever you can. ## Additional Information Senior Lifestyle offers a comprehensive benefits plan to eligible team members including health, dental, vision, retirement benefits, short-term disability, long-term disability, and paid time off. All Senior Lifestyle positions are eligible to use DailyPay, an application that allows you to access your earned but unpaid wages before your next payday. Senior Lifestyle requires that all employees provide proof of COVID-19 vaccination unless exempt due to medical, religious, or personal beliefs. Government requirements or exclusions may apply. Hourly wage from $24 to $26 per hour.", "summaryDescription" : "Administrative Assistant at Senior Lifestyle. Answer telephones. Handle requests", "postedDate" : "2026-06-15T18:49:20.000", "createdAt" : "2026-06-15T23:41:51.145", "lastUpdated" : "2026-06-16T08:07:46.717", "ingestTimestamp" : "2026-06-15T23:41:51.145", "mongoId" : "6a305568f292fd229cf1f3cf", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 49920, "salaryAnnualMax" : 54080, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.8888889, "_score" : 960.3814, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.92 }, { "id" : "6a2cdb9874d8ee00a0a510d4", "title" : "Administrative Specialist (Executive Operations)", "company" : "ASM America Inc.", "industry" : "Technology", "salary" : { "min" : 65000.0, "max" : 85000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Administrative Specialist in Phoenix, Arizona, adjusted for mid-seniority and the technology industry." }, "location" : "AZ Phoenix (ASM America Inc.)", "locations" : [ "AZ Phoenix (ASM America Inc.)" ], "timestamp" : "2026-06-15T09:20:53.655", "fingerprint" : "76981f25e7d522d7218b54d82f3b741a5e46e7d5e6145118d09b3bda7c19dd39", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://www.asm.com/open-vacancies/?gh_jid=4893894101", "externalId" : "4893894101", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Phoenix", "state" : "Arizona", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "33.4484367,-112.0741410" } ], "locationText" : "Phoenix, Arizona, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "experienceMinYears" : 3, "experienceMaxYears" : 5, "experienceLevel" : "Mid", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement" ], "hardSkillsList" : [ "Calendar management", "Scheduling", "Meeting logistics", "Itinerary preparation", "Expense report processing", "Presentation formatting", "Document maintenance", "System organization", "Documentation maintenance" ], "softSkillsList" : [ "Solutions-oriented", "Discretion" ], "hardSkills" : [ { "name" : "Calendar management", "level" : "intermediate" }, { "name" : "Scheduling", "level" : "intermediate" }, { "name" : "Meeting logistics", "level" : "intermediate" }, { "name" : "Itinerary preparation", "level" : "intermediate" }, { "name" : "Expense report processing", "level" : "intermediate" }, { "name" : "Presentation formatting", "level" : "intermediate" }, { "name" : "Document maintenance", "level" : "intermediate" }, { "name" : "System organization", "level" : "intermediate" }, { "name" : "Documentation maintenance", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Solutions-oriented" }, { "name" : "Discretion" } ], "majorSkills" : "Administrative support, Operational execution, Executive support", "majorSkillsList" : [ "Administrative support", "Operational execution", "Executive support" ], "coreResponsibilities" : "Provide administrative support, Provide operational support, Manage complex calendars, Schedule meetings, Coordinate meeting logistics, Coordinate domestic travel, Coordinate international travel, Prepare detailed itineraries, Prepare expense reports, Process expense reports, Support leadership meetings, Support team activities, Support on-site events, Draft presentations, Format presentations, Maintain presentations, Draft reports, Format reports, Maintain reports, Draft executive documents, Format executive documents, Maintain executive documents, Serve as coordination point, Ensure administrative alignment, Ensure operational alignment, Handle ad hoc requests, Maintain organized systems, Maintain documentation, Maintain standardized processes, Handle confidential information", "teamCollaboration" : "Cross-functional teams; Executive Assistant partnership; Team-based support", "toolProficiency" : [ "Microsoft Outlook", "Microsoft Excel", "Microsoft PowerPoint", "Microsoft Word" ], "communicationSkills" : "Written communication; Verbal communication", "documentationSkills" : "Document maintenance", "qualificationsBasic" : "Bachelor's degree, 3+ years administrative experience, 3+ years operations experience, Proficiency in Microsoft Office, Experience managing travel, Experience managing expense reporting", "qualificationsPreferred" : "Experience supporting executives, Experience supporting senior leadership, Experience working with Executive Assistant, Experience in team-based support model, SAP or similar systems familiarity", "remoteFriendly" : false, "rawDescription" : "Step into a career with ASM, where cutting edge technology meets collaborative culture. For over 55 years ASM has been ahead of what’s next, at the forefront of innovation and what’s technologically possible. With more than 4,500 ASMers representing 70 nationalities, our people and our advanced semiconductor devices are playing a crucial role in trends such as 5G, cloud computing, AI, and autonomous driving.  But we’re more than just a tech company. We value diversity, inclusion and sustainability as we strive to make a positive impact on the world. Our development programs help support your growth, shaping your future and pushing the boundaries of innovation to unleash potential. We are seeking a highly organized and proactive Administrative Specialist (Executive Operations) to support the Executive Assistant (EA) to the Chief Product Officer (CPO). This role is responsible for driving day-to-day administrative execution, coordinating logistics, and ensuring alignment with executive priorities to enable seamless operations in a fast-paced environment. This position reports to the Chief Product Officer (CPO) and has a dotted-line reporting relationship to the Executive Assistant to the CPO, who provides day-to-day direction, workflow prioritization, and operational guidance to ensure alignment and execution. Key Responsibilities Provide administrative and operational support in partnership with the EA to the CPO, ensuring alignment with executive priorities Manage complex calendars, scheduling, and meeting logistics with a high degree of accuracy Coordinate domestic and international travel, including detailed itineraries and logistics Prepare and process expense reports accurately and in a timely manner Support execution of leadership meetings, team activities, and on-site events Draft, format, and maintain presentations, reports, and executive-level documents Serve as a coordination point across teams to ensure alignment on administrative and operational activities Handle ad hoc requests with a proactive, solutions-oriented approach Maintain organized systems, documentation, and standardized processes to improve efficiency Handle sensitive and confidential information with discretion and professionalism Qualifications Bachelor’s degree 3+ years of administrative or operations experience, preferably supporting executives or senior leadership Experience working in partnership with an Executive Assistant or within a team-based support model Strong proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word) Experience managing complex travel and expense reporting Familiarity with SAP or similar systems is a plus Excellent written and verbal communication skills Strong organizational and prioritization skills with high attention to detail Ability to manage multiple priorities in a fast-paced environment Strong interpersonal skills with a service-oriented, collaborative mindset Proven ability to handle confidential information with discretion Apply today to be part of what’s next. We make the tech that enables the chips in devices which improve lives around the world. We do this with an eye to the future, pushing the boundaries of what’s possible through cutting-edge innovation, and driving the next wave of technological breakthroughs that shape how we live, work, and connect. To learn more about ASM, find us at asm.com and on LinkedIn, Facebook, Instagram, X and YouTube. ASM is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, religion, age, nationality, social or ethnic origin, sexual orientation, gender, gender identify or expression, marital status, pregnancy, political affiliation, disability, genetic information, veteran status, or any other characteristic protected by law.", "summaryDescription" : "Administrative Specialist (Executive Operations) at ASM America Inc.. Skills: Administrative support, Operational execution, Executive support. Provide administrative support. 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With access to over 70,000 vetted publishers, influencers, affiliates, and media buyers in Levanta’s Creator Marketplace, sellers can drive high-quality external traffic to their stores, control commissions, improve organic search rankings, and benefit from referral kickbacks on sales generated by their affiliates. We're a growing team looking for a reliable, detail-oriented Administrative Assistant to help keep our day-to-day operations running smoothly. What you'll be doing: Monitoring our virtual mailbox and routing/handling correspondence Helping track and maintain state compliance requirements across multiple jurisdictions Coordinating new hire merchandise/swag shipping requests Supporting internal people operations and admin tasks (onboarding logistics, document organization, record keeping, etc.) Generally keeping things moving — flagging what needs attention, following up on loose ends, and being a dependable second set of hands You'll be a great fit if you: Are highly organized and proactive — you notice the small stuff before it becomes a problem Communicate clearly and professionally Can work independently without needing to be micromanaged Are comfortable juggling recurring tasks and one-off requests across multiple tools Treat sensitive/HR-adjacent information with discretion Nice to have: Prior experience as an administrative assistant, virtual assistant, or operations support Familiarity with state business compliance (registered agent services, annual reports, etc.) Experience with tools like Google Workspace, Slack, Notion, and standard HRIS platforms Background supporting small or remote-first teams What Levanta Offers: A dynamic and supportive work environment where innovation and creativity are encouraged. Competitive salary and benefits package. Open vacation and sick policy, take the time you need. Opportunity for professional growth and advancement within a rapidly expanding startup. A culture that values diversity, inclusion, and the impact of every team member on our success. Must have a permanent address in one of our hub states: California, Florida, New York, Ohio, Utah, Texas, Michigan, or Washington.", "summaryDescription" : "Administrative Assistant at Levanta. Skills: Operations support, Administrative tasks, Compliance tracking. Monitor virtual mailbox. Route correspondence", "postedDate" : "2026-06-15T23:20:28.019", "createdAt" : "2026-06-15T23:20:28.019", "lastUpdated" : "2026-06-16T10:49:29.776", "ingestTimestamp" : "2026-06-15T23:20:28.019", "mongoId" : "6a3051d0f292fd229cf0732b", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 45000, "salaryAnnualMax" : 65000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "State compliance tracking", "Record keeping", "Document organization", "Discretion", "Operations support", "Administrative tasks", "Compliance tracking", "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement", "State business compliance", "Registered agent services", "Annual reports", "Google Workspace", "Slack", "Notion", "HRIS platforms" ], "skillCount" : 20, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.7777778, "_score" : 956.1566, "daysOld" : 0, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a305568f292fd229cf1f3d4", "title" : "Administrative Assistant", "company" : "Senior Lifestyle", "industry" : "Hospital And Health Care", "salary" : { "min" : 17.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Chicago, IL, United States", "locations" : [ "Chicago", "IL", "United States" ], "timestamp" : "2026-06-16T12:07:12.525", "fingerprint" : "2f2662508e0dfc2320db2a8d198a27c658f199835b0d247fcda319bc5e946d1f", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/SeniorLifestyle1/744000132241417-administrative-assistant", "externalId" : "744000132241417", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Chicago", "state" : "Illinois", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "41.8755616,-87.6244212" } ], "locationText" : "Chicago, Illinois, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "entry", "coreResponsibilities" : "Answer telephones, Handle requests, Perform administrative tasks, Input information into computer, Assist in leasing apartments, Maintain resident files, Verify all info within file, Act as substitute van driver, Assist in collection of rent payments, Assist in recording of rent payments, Assist in depositing rent payments", "communicationSkills" : "Professional communication", "qualificationsBasic" : "Valid Driver’s License, Able to professionally communicate, Able to listen to residents, guests, and coworkers, Flexible and eager to help out", "qualificationsPreferred" : "Previous administrative experience, Previous hospitality experience", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Do you have HEART? We are looking for individuals who can embrace our mission to purposely brighten and enrich the lives of those we serve with HEART; Hospitality, Excellence, Appreciation, Respect & Teamwork. In this role you will be responsible for assisting with day-to-day operational and administrative tasks. * $17.00 Hr - 40 Hr/W - 8:30 am to 5:00 pm * Works on Saturdays and Sundays * Responsible for answering telephones and handling requests to extent that knowledge and ability allow. * Responsible for administrative tasks, including imputing info into the computer. * Assist in leasing apartments. * Responsible for maintaining resident files, including verifying all info within the file. * Act as substitute van driver when necessary. * Assist in collection, recording, and depositing rent payments and other fees. ## Qualifications * No experience required, but previous administrative/hospitality experience is a plus. * You currently have a valid Driver’s License. * You are able to professionally communicate and listen to residents, guests, and coworkers. * You are flexible and eager to help out wherever you can. ## Additional Information Senior Lifestyle offers a comprehensive benefits plan to eligible team members including health, dental, vision, retirement benefits, short-term disability, long-term disability, and paid time off. All Senior Lifestyle positions are eligible to use DailyPay, an application that allows you to access your earned but unpaid wages before your next payday. Senior Lifestyle requires that all employees provide proof of COVID-19 vaccination unless exempt due to medical, religious, or personal beliefs. Government requirements or exclusions may apply.", "summaryDescription" : "Administrative Assistant at Senior Lifestyle. Answer telephones. Handle requests", "postedDate" : "2026-06-15T16:20:05.000", "createdAt" : "2026-06-15T23:41:20.127", "lastUpdated" : "2026-06-16T12:07:12.525", "ingestTimestamp" : "2026-06-15T23:41:20.127", "mongoId" : "6a305568f292fd229cf1f3d4", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 35360, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.8888889, "_score" : 955.02155, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.9 }, { "id" : "6a2c9b2674d8ee00a0998888", "title" : "Senior Administrative Assistant", "company" : "University of Notre Dame", "industry" : "Higher Education", "salary" : { "min" : 65000.0, "max" : 85000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Senior Administrative Assistant in Notre Dame, Indiana, adjusted for seniority and the education industry." }, "location" : "Notre Dame, IN, United States", "locations" : [ "Notre Dame", "IN", "United States" ], "timestamp" : "2026-06-15T06:38:49.723", "fingerprint" : "7645ac7330b33e06a890b3a4d4edd952892865d7fea153c87a1063a70ef3fc39", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/UniversityOfNotreDame/3743990013598336-senior-administrative-assistant-institute-for-social-concerns", "externalId" : "3743990013598336", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Notre Dame", "state" : "Indiana", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "41.7045677,-86.2382203" } ], "locationText" : "Notre Dame, Indiana, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 2, "experienceMaxYears" : 5, "experienceLevel" : "mid", "technicalSkills" : "Google Workspace, Virtual meeting platforms, Concur", "professionalSkills" : [ "Executive support", "Project management", "Event planning", "Financial administration", "Human resources administration", "Donor relations", "Legal document management" ], "hardSkillsList" : [ "Calendar management", "Meeting scheduling", "Correspondence handling", "Travel coordination", "Expense reporting", "Archive management" ], "softSkillsList" : [ "Discretion", "Judgment", "Flexibility", "Diplomacy" ], "hardSkills" : [ { "name" : "Calendar management", "level" : "intermediate" }, { "name" : "Meeting scheduling", "level" : "intermediate" }, { "name" : "Correspondence handling", "level" : "intermediate" }, { "name" : "Travel coordination", "level" : "intermediate" }, { "name" : "Expense reporting", "level" : "intermediate" }, { "name" : "Archive management", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Discretion" }, { "name" : "Judgment" }, { "name" : "Flexibility" }, { "name" : "Diplomacy" } ], "majorSkills" : "Executive support, Administrative support, Event coordination", "majorSkillsList" : [ "Executive support", "Administrative support", "Event coordination" ], "coreResponsibilities" : "Provide high-level executive support, Manage Executive Director's calendar, Schedule meetings, Handle correspondence, Coordinate travel, Confirm travel, Prepare travel materials, Organize conference materials, Organize travel materials, Manage expense reporting, Follow up on expense reporting, Collaborate in planning meetings, Collaborate in planning retreats, Collaborate in planning gatherings, Maintain archive of financial documents, Maintain archive of human resources documents, Maintain archive of donor documents, Maintain archive of legal documents, Provide administrative support for operations", "teamCollaboration" : "Institute-wide meetings; Institute operations", "projectManagementSkills" : [ "Complex projects", "Departmental initiatives" ], "domainKnowledge" : "Student development; Moral purpose", "domainList" : [ "student-development", "moral-purpose" ], "domainSpecificKnowledge" : [ "Student development", "Moral purpose" ], "toolProficiency" : [ "Google Workspace", "Concur" ], "communicationSkills" : "Written communication; Verbal communication", "innovationCreativity" : "Develop innovative solutions; Streamline processes", "problemSolvingSkills" : "Critical thinking; Problem-solving", "specialRequirements" : "Up to one day remote work per week after 90 days", "qualificationsBasic" : "Bachelor's degree, 3-4 years relevant experience, Superior written communication, Superior verbal communication, Demonstrated attention to detail, Critical-thinking abilities, Strategic judgment, Experience managing complex projects, Support departmental initiatives, Advanced proficiency with technology tools, Google Workspace proficiency, Virtual meeting platforms proficiency, Institutional systems proficiency, Concur proficiency", "qualificationsPreferred" : "Interpersonal skills, Relationship-building skills, Problem-solving abilities, Critical-thinking abilities, Ability to work independently, Manage multiple priorities, Manage multiple projects, Understanding of Institute mission, Understanding of University mission, Commitment to continuous improvement, Proactively identify opportunities, Enhance procedures, Increase efficiency, Reduce risk, Curiosity, Creativity, Develop innovative solutions, Streamline processes, Willingness to experiment, Willingness to learn, Willingness to adapt", "remoteFriendly" : false, "workSiteFlexibility" : "Flexible", "rawDescription" : "The [University of Notre Dame](https://www.nd.edu/) is more than a workplace! We are a vibrant, mission-driven community where every employee is valued and supported. Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person—mind, body, and spirit. Here, you will find a deep sense of belonging, a culture that prioritizes well-being, and the opportunity to grow your career while being a force for good in the world. Whether contributing to world-class research, shaping the student experience, or supporting the University’s mission in other ways, you will be part of a dedicated team working to make a meaningful impact on campus and beyond. At Notre Dame, your work matters, and so do you! Join the Institute for Social Concerns as a Senior Administrative Assistant! We are looking for a dynamic organizer and proactive, creative colleague to join the Institute for Social Concerns in our mission to advance justice rooted in the common good. If you are highly organized and excited to support students on their journey toward understanding justice around the globe and developing moral purpose, we encourage you to apply. Under the direction of the Associate Director of Finance and Administration, the Senior Administrative Assistant will provide efficient, effective, and strategic executive-level administrative support to the Executive Director, while also supporting Institute initiatives and events. This position requires exceptional organizational skills, the ability to work efficiently in a fast-paced, dynamic environment, and a readiness to take on a variety of responsibilities. Because this position works with a broad range of stakeholders within the Institute and across the University, it requires a high degree of trust, discretion, judgment, flexibility, and diplomacy. This is a full-time, 12-month position. This position may permit up to one day of remote work per week, in accordance with Institute policies and scheduling needs, after a successful 90 days of employment. What We Offer * A chance to make a meaningful difference by providing opportunities for students to engage directly with issues of systemic injustice and developing moral purpose. * A collaborative and supportive environment where you will contribute to students’ educational and formative experiences. * A rewarding role that offers direct opportunities to support institutional success as well as student success in both professional and developmental ways. What You Will Do * Provide high-level executive support to the Executive Director, including managing the Executive Director’s calendar, scheduling meetings, and handling correspondence. * Coordinate and confirm all local, domestic, and international travel for the Executive Director; prepare detailed travel itineraries; and organize conference and travel materials. * Manage and follow up on expense reporting for the Executive Director. * Collaborate in planning Institute-wide meetings, retreats, and other gatherings. * Maintain an essential archive of financial, human resources, donor, and legal documents. * Provide administrative support for Institute operations in collaboration with the Associate Director of Finance and Administration. ## Qualifications Minimum Qualifications * Bachelor’s degree and 3–4 years of relevant professional experience. * Superior written and verbal communication skills, along with demonstrated attention to detail, critical-thinking abilities, and strategic judgment. * Experience managing complex projects and supporting departmental initiatives, which may include international travel arrangements and festive event planning for select student cohorts. * Advanced proficiency with modern technology tools, including Google Workspace, virtual meeting platforms, and institutional systems such as Concur. Preferred Qualifications * Strong interpersonal and relationship-building skills. * Strong problem-solving and critical-thinking abilities. * Ability to work independently while managing multiple priorities and projects. * Understanding of and appreciation for the mission of the Institute and the University. * Commitment to continuous improvement by proactively identifying opportunities to enhance procedures, increase efficiency, and reduce risk. * Curiosity and creativity in developing innovative solutions to challenges and streamlining processes, along with a willingness to experiment, learn, and adapt. ## Additional Information Application Deadline to Apply : June 26, 2026 Required Documents : Resume & Cover Letter Hiring Pay Range : Commensurate with experience The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, genetic information, or age in employment. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and complies with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a). We strongly encourage applications from candidates attracted to a university with a Catholic identity.", "summaryDescription" : "Senior Administrative Assistant at University of Notre Dame. Skills: Executive support, Administrative support, Event coordination. Provide high-level executive support. Manage Executive Director's calendar", "postedDate" : "2026-06-12T14:22:17.000", "createdAt" : "2026-06-13T22:18:17.264", "lastUpdated" : "2026-06-15T06:38:49.723", "ingestTimestamp" : "2026-06-13T22:18:17.264", "mongoId" : "6a2c9b2674d8ee00a0998888", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 65000, "salaryAnnualMax" : 85000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Calendar management", "Meeting scheduling", "Correspondence handling", "Travel coordination", "Expense reporting", "Archive management", "Discretion", "Judgment", "Flexibility", "Diplomacy", "Executive support", "Administrative support", "Event coordination", "Project management", "Event planning", "Financial administration", "Human resources administration", "Donor relations", "Legal document management", "Complex projects", "Departmental initiatives", "Student development", "Moral purpose", "Google Workspace", "Concur" ], "skillCount" : 25, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Senior", "dataQualityScore" : 1.0, "_score" : 949.0808, "daysOld" : 2, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Education", "llmIndustryConfidence" : 0.95 }, { "id" : "6a306ca6f292fd229cfd523c", "title" : "Administrative Assistant", "company" : "Senior Lifestyle", "industry" : "Hospital And Health Care", "salary" : { "min" : 17.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Chicago, IL, United States", "locations" : [ "Chicago", "IL", "United States" ], "timestamp" : "2026-06-16T11:33:22.605", "fingerprint" : "fd050498106113d7b3394952e6976131d71b5a3e36b1feba4ff763e6123873ff", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/SeniorLifestyle1/744000132241417-administrative-assistant", "externalId" : "744000132241417", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Chicago", "state" : "Illinois", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "41.8755616,-87.6244212" } ], "locationText" : "Chicago, Illinois, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "entry", "coreResponsibilities" : "Assist with day-to-day operational tasks, Assist with day-to-day administrative tasks, Answer telephones, Handle requests to extent of knowledge and ability, Perform administrative tasks, Input information into the computer, Assist in leasing apartments, Maintain resident files, Verify all information within resident files, Act as substitute van driver when necessary, Assist in collection of rent payments, Assist in recording of rent payments, Assist in depositing rent payments, Assist in collection of other fees, Assist in recording of other fees, Assist in depositing other fees", "communicationSkills" : "Professional communication", "specialRequirements" : "Works on Saturdays, Works on Sundays", "qualificationsBasic" : "Valid Driver’s License, Able to professionally communicate, Able to listen to residents, guests, and coworkers, Flexible, Eager to help out wherever you can", "qualificationsPreferred" : "Previous administrative experience, Previous hospitality experience", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Do you have HEART? We are looking for individuals who can embrace our mission to purposely brighten and enrich the lives of those we serve with HEART; Hospitality, Excellence, Appreciation, Respect & Teamwork. In this role you will be responsible for assisting with day-to-day operational and administrative tasks. * $17.00 Hr - 40 Hr/W - 8:30 am to 5:00 pm * Works on Saturdays and Sundays * Responsible for answering telephones and handling requests to extent that knowledge and ability allow. * Responsible for administrative tasks, including imputing info into the computer. * Assist in leasing apartments. * Responsible for maintaining resident files, including verifying all info within the file. * Act as substitute van driver when necessary. * Assist in collection, recording, and depositing rent payments and other fees. ## Qualifications * No experience required, but previous administrative/hospitality experience is a plus. * You currently have a valid Driver’s License. * You are able to professionally communicate and listen to residents, guests, and coworkers. * You are flexible and eager to help out wherever you can. ## Additional Information Senior Lifestyle offers a comprehensive benefits plan to eligible team members including health, dental, vision, retirement benefits, short-term disability, long-term disability, and paid time off. All Senior Lifestyle positions are eligible to use DailyPay, an application that allows you to access your earned but unpaid wages before your next payday. Senior Lifestyle requires that all employees provide proof of COVID-19 vaccination unless exempt due to medical, religious, or personal beliefs. Government requirements or exclusions may apply.", "summaryDescription" : "Administrative Assistant at Senior Lifestyle. Assist with day-to-day operational tasks. Assist with day-to-day administrative tasks", "postedDate" : "2026-06-15T16:20:05.000", "createdAt" : "2026-06-16T00:18:49.513", "lastUpdated" : "2026-06-16T11:33:22.605", "ingestTimestamp" : "2026-06-16T00:18:49.513", "mongoId" : "6a306ca6f292fd229cfd523c", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 35360, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.8888889, "_score" : 945.586, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.92 }, { "id" : "6a305118f292fd229cef99c3", "title" : "Executive Assistant", "industry" : "Support", "salary" : { "min" : 83000.0, "max" : 103000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "US", "locations" : [ "US" ], "timestamp" : "2026-06-16T13:05:30.028", "fingerprint" : "b69a3b643764b6e848ef00977e5cc9d0dfd53f16bd599101e14e8da1fa000801", "source" : "lever", "language" : "en", "applyUrl" : "https://jobs.lever.co/jobgether/435f861c-86a0-4084-a650-e44ec44099cc/apply", "externalId" : "435f861c-86a0-4084-a650-e44ec44099cc", "industryFunction" : { }, "structuredLocations" : [ { "country" : "Bulgaria", "continent" : "eu", "workMode" : "remote" } ], "locationText" : "Bulgaria", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "Senior", "technicalSkills" : "Microsoft Office, Outlook, Word, Excel, PowerPoint, Slack, Teams", "professionalSkills" : [ "Time-management", "Decision-making", "Relationship building" ], "hardSkillsList" : [ "Expense reporting", "Reconciliation", "Administrative tracking", "Budget tracking" ], "softSkillsList" : [ "Discretion", "Adaptability", "Judgment" ], "hardSkills" : [ { "name" : "Expense reporting", "level" : "intermediate" }, { "name" : "Reconciliation", "level" : "intermediate" }, { "name" : "Administrative tracking", "level" : "intermediate" }, { "name" : "Budget tracking", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Discretion" }, { "name" : "Adaptability" }, { "name" : "Judgment" } ], "majorSkills" : "Executive support, Meeting organization, Calendar management", "majorSkillsList" : [ "Executive support", "Meeting organization", "Calendar management" ], "coreResponsibilities" : "Provide administrative support, Provide operational support, Organize executive meetings, Prepare executive meetings, Manage executive calendars, Prioritize requests, Prioritize meetings, Prioritize communications, Prepare reports, Prepare presentations, Prepare spreadsheets, Prepare briefing materials, Draft communications, Review communications, Manage communications, Handle expense reporting, Handle reconciliation, Handle administrative tracking, Maintain confidentiality, Coordinate board meetings, Coordinate leadership sessions, Coordinate company events, Support corporate initiatives, Track giving programs budget, Serve as backup support, Coordinate office supplies, Coordinate facilities needs, Ensure information flow", "teamCollaboration" : "Across all levels", "toolProficiency" : [ "Microsoft Office Suite", "Outlook", "Word", "Excel", "PowerPoint", "Slack", "Teams" ], "communicationSkills" : "Written communication; Verbal communication", "continuousLearning" : "Professional development stipend", "problemSolvingSkills" : "Problem-solving", "specialRequirements" : "Occasional travel", "qualificationsBasic" : "5+ years supporting C-suite executives, Proficiency in Microsoft Office Suite, Proficiency in collaboration tools, Ability to handle confidential information", "qualificationsPreferred" : "Bachelor’s degree in Business", "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "## Accountabilities You will provide high-level administrative and operational support to executives, ensuring smooth coordination of priorities, communication, and organizational flow. Organize and prepare executive meetings, including scheduling, logistics, materials, minutes, and follow-up on action items. Manage executive calendars and prioritize time-sensitive requests, meetings, and communications. Prepare reports, presentations, spreadsheets, and briefing materials for leadership and strategic initiatives. Draft, review, and manage internal and external communications on behalf of C-suite executives. Handle expense reporting, reconciliation, and administrative tracking for senior leadership. Maintain strict confidentiality in handling sensitive company and executive information. Coordinate board meetings, leadership sessions, and company-wide events, ensuring end-to-end execution. Support corporate initiatives including giving programs and related budget tracking. Serve as backup support for office operations, including coordination of supplies and facilities needs. Act as a central point of coordination to ensure smooth information flow across executives and teams. Requirements You are an organized, proactive, and highly reliable professional with experience supporting senior executives in fast-paced environments. 5+ years of experience supporting C-suite executives or senior leadership teams. Bachelor’s degree in Business or related field preferred. Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools such as Slack or Teams. Excellent written and verbal communication skills with strong attention to detail. Exceptional organizational and time-management skills with the ability to manage multiple priorities. High level of discretion and ability to handle confidential and sensitive information. Strong problem-solving skills with a proactive, self-starter mindset. Ability to work effectively across all levels of an organization and build strong relationships. Adaptability and comfort working in a dynamic, fast-paced environment. Strong judgment and decision-making skills with a focus on prioritization and execution. Benefits Competitive salary range: $83,000 – $103,000 USD Comprehensive medical, dental, and vision insurance coverage 401(k) plan with up to 4% company match Paid vacation, sick leave, and holidays Company-paid life insurance and long-term disability coverage Flexible Spending Account (FSA) options Employee Assistance Program offering mental health, financial, and legal support Remote-friendly work environment with occasional travel to headquarters Home office support and professional development stipend Performance-based growth opportunities and employee ownership program Additional perks including wellness initiatives, recognition programs, and lifestyle credits. ## Additional Information How Jobgether works: We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team. We appreciate your interest and wish you the best! Why Apply Through Jobgether? Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time. #LI-CL1", "summaryDescription" : "Executive Assistant. Skills: Executive support, Meeting organization, Calendar management. Provide administrative support. Provide operational support", "postedDate" : "2026-06-15T15:06:45.737", "createdAt" : "2026-06-15T15:06:45.737", "lastUpdated" : "2026-06-16T13:05:30.028", "ingestTimestamp" : "2026-06-16T03:20:41.946", "mongoId" : "6a305118f292fd229cef99c3", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 83000, "salaryAnnualMax" : 103000, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ "Expense reporting", "Reconciliation", "Administrative tracking", "Budget tracking", "Discretion", "Adaptability", "Judgment", "Executive support", "Meeting organization", "Calendar management", "Time-management", "Decision-making", "Relationship building", "Microsoft Office Suite", "Outlook", "Word", "Excel", "PowerPoint", "Slack", "Teams" ], "skillCount" : 20, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Senior", "dataQualityScore" : 0.8888889, "_score" : 943.17096, "daysOld" : 0, "hasLocation" : true, "hasGeo" : false, "llmIndustryConfidence" : 0.95 }, { "id" : "6a305738f292fd229cf35abc", "title" : "Executive Assistant", "company" : "Anduril Industries", "industry" : "Technology", "salary" : { "min" : 45000.0, "max" : 65000.0, "currency" : "GBP", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Executive Assistant in London, UK, adjusted for mid-seniority and technology industry." }, "location" : "London, England, United Kingdom", "locations" : [ "London", "England", "United Kingdom" ], "timestamp" : "2026-06-16T07:19:19.593", "fingerprint" : "8569700aa5d97d1f13c13479f7da98f223acd2cf9b66f9b2b76dde22d6595d48", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://boards.greenhouse.io/andurilindustries/jobs/5164529007?gh_jid=5164529007", "externalId" : "5164529007", "industryFunction" : { }, "structuredLocations" : [ { "city" : "London", "state" : "England", "country" : "United Kingdom", "continent" : "eu", "source" : "llm", "workMode" : "onsite", "geo" : "51.5074456,-0.1277653" } ], "locationText" : "London, England, United Kingdom", "employmentType" : "FULL_TIME", "coreResponsibilities" : "Provide direct administrative support for the UK Managing", "teamCollaboration" : "Interface with internal Anduril leaders; Interface with employees; Serve as point of contact for customers; Serve as point of contact for vendors; Serve as point of contact for external executives", "domainKnowledge" : "Defense technology; Autonomy; AI; Computer vision; Sensor fusion; Networking technology", "domainList" : [ "defense-technology", "autonomy", "ai", "computer-vision", "sensor-fusion", "networking-technology" ], "domainSpecificKnowledge" : [ "Defense technology", "Autonomy", "AI", "Computer vision", "Sensor fusion", "Networking technology" ], "problemSolvingSkills" : "Keep things running; Deconflict requests", "qualificationsBasic" : "High degree of attention to detail", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Anduril Industries is a defense technology company with a mission to transform U. S. and allied military capabilities with advanced technology. By bringing the expertise, technology, and business model of the 21st century’s most innovative companies to the defense industry, Anduril is changing how military systems are designed, built and sold. Anduril’s family of systems is powered by Lattice OS, an AI-powered operating system that turns thousands of data streams into a realtime, 3D command and control center. As the world enters an era of strategic competition, Anduril is committed to bringing cutting-edge autonomy, AI, computer vision, sensor fusion, and networking technology to the military in months, not years. We are seeking an Executive Assistant (EA) to join our growing London office. As an EA at Anduril you will be responsible for keeping the train on the tracks, you will find joy in order and you are ruthlessly organised. Your role is both internal and external and will require a high degree of attention to detail. You will interface with both internal Anduril leaders and employees and serve a critical point of contact for customers, vendors, and external executives. Your ability to keep things running and deconflict requests makes you an integral part of the team's success. WHAT YOU'LL DO Provide direct administrative support for the UK Managing Director and are considered part of Anduril's total compensation package. Additionally, Anduril offers top-tier benefits for full-time employees, including: Benefits At Anduril, we invest in our people. Our comprehensive, competitive benefits package (available at little to no cost to employees) ensures you’re supported in health, recovery, and whatever comes next. For more information, Explore Our Benefits. Protecting Yourself from Recruitment Scams Anduril is committed to maintaining the integrity of our Talent acquisition process and the security of our candidates. We've observed a rise in sophisticated phishing and fraudulent schemes where individuals impersonate Anduril representatives, luring job seekers with false interviews or job offers. These scammers often attempt to extract payment or sensitive personal information. To ensure your safety and help you navigate your job search with confidence, please keep the following critical points in mind: No Financial Requests: Anduril will never solicit payment or demand personal financial details (such as banking information, credit card numbers, or social security numbers) at any stage of our hiring process. Our legitimate recruitment is entirely free for candidates. Please always verify communications: Direct from Anduril: If you receive an email from one of our recruiters, it will only come from an @anduril.com address. Via Agency Partner: If contacted by a recruiting agency for an Anduril role, their email will clearly identify their agency. If you suspect any suspicious activity, please verify the agency's authenticity by reaching out to contact@anduril.com. Exercise Caution with Unsolicited Outreach: If you receive any communication that appears suspicious, contains grammatical errors, or makes unusual requests, do not engage. Always confirm the sender's email domain is @anduril.com before providing any personal information or clicking on links. What to Do If You Suspect Fraud: Should you encounter any questionable or fraudulent outreach claiming to be from Anduril, please report it immediately to contact@anduril.com. Your proactive caution is invaluable in protecting your personal information and upholding the security and trustworthiness of our recruitment efforts. Data Privacy To view Anduril's candidate data privacy policy, please visit https://anduril.com/applicant-privacy-notice/. By submitting your application, you consent to Anduril Industries using a third-party service provider to conduct pre-employment risk, integrity, and due diligence screening and assessing potential risks as part of your application process. This third-party service provider provides risk-intelligence services that may include analysis of sanctions and watchlists, adverse media, public-record information, and other lawful open-source or commercial data sources. This third-party service provider does not act as a consumer reporting agency. Use of this provider helps to ensure compliance with applicable laws and protect technology, intellectual property, and organizational security.", "summaryDescription" : "Executive Assistant at Anduril Industries. Provide direct administrative support for the UK Managing", "postedDate" : "2026-06-15T23:17:24.014", "createdAt" : "2026-06-15T23:17:24.014", "lastUpdated" : "2026-06-16T07:19:19.593", "ingestTimestamp" : "2026-06-15T23:17:24.014", "mongoId" : "6a305738f292fd229cf35abc", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "30k-50k", "hasSalary" : false, "allSkills" : [ "Defense technology", "Autonomy", "AI", "Computer vision", "Sensor fusion", "Networking technology" ], "skillCount" : 6, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.8888889, "_score" : 942.2306, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "69d059fd2beec4dd3dbf375e", "title" : "Senior Administrative Assistant - ACRSU", "company" : "Committee for Public Counsel Services", "industry" : "Government", "salary" : { "min" : 65000.0, "max" : 85000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market data for a Senior Administrative Assistant in Boston, MA, adjusted for the legal industry and seniority level." }, "location" : "Massachusetts-Boston", "locations" : [ "Massachusetts-Boston", "Legal Services", "Committee for Pub Counsel Srvc, Full-time, Full-time" ], "timestamp" : "2026-06-15T09:36:44.688", "fingerprint" : "2f42971fe43c2712debe2c843eeb1cce85d669adf09a1650b08846cd42bab5e5", "source" : "taleo", "language" : "en", "applyUrl" : "https://massanf.taleo.net/careersection/ex/jobdetail.ftl?job=1080597", "externalId" : "1080597", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Boston", "state" : "Massachusetts", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "42.3588336,-71.0578303" } ], "locationText" : "Boston, Massachusetts, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "Senior", "professionalSkills" : [ "Administrative support", "Oversight and support", "Legal representation", "Litigation defense", "Office operations" ], "hardSkillsList" : [ "Typing speed" ], "hardSkills" : [ { "name" : "Typing speed", "level" : "intermediate" } ], "majorSkills" : "Administrative support, Legal office experience", "majorSkillsList" : [ "Administrative support", "Legal office experience" ], "coreResponsibilities" : "Provide administrative support, Support administrative office, Maintain professional demeanor, Maintain confidentiality, Manage correspondence, Provide support to Director, Provide support to attorneys, Perform other duties as assigned", "teamCollaboration" : "Work with people; Work as a team", "domainKnowledge" : "Sex offender registry; Sexually dangerous person; SDP cases; SORB cases; Criminal justice system; Mental health system", "domainList" : [ "sex-offender-registry", "sexually-dangerous-person", "sdp-cases", "sorb-cases", "criminal-justice-system", "mental-health-system" ], "domainSpecificKnowledge" : [ "Sex offender registry", "Sexually dangerous person", "SDP cases", "SORB cases", "Criminal justice system", "Mental health system" ], "toolProficiency" : [ "Word", "Excel", "Adobe", "Windows", "Teams", "Video conferencing software" ], "communicationSkills" : "Effective communication", "problemSolvingSkills" : "Problem-solving; Judgment", "qualificationsBasic" : "Associates degree in related area, 2 years experience as administrative assistant, Access to home internet access", "qualificationsPreferred" : "Organizational and writing skills, Ability to work, Communicating effectively on telephone and email, Good problem-solving and judgment, Ability to establish effective working relationships, Demonstrated experience with software, Typing skill of 50 to 60 wpm, Legal office experience, Familiarity with criminal justice system, Familiarity with mental health system", "remoteFriendly" : false, "rawDescription" : "********************ALL APPLICANTS MUST APPLY DIRECTLY THROUGH THE CPCS iCIMS WEBSITE. IF YOU APPLY THROUGH MASS CAREERS AND DO NOT COMPLETE THE CPCS iCIMS APPLICATION, YOU WILL NOT BE CONSIDERED FOR THIS POSITION. PLEASE USE THE FOLLOWING LINK TO APPLY (CUT AND PASTE INTO YOUR BROWSER IF THE EMBEDDED LINK DOES NOT WORK): https://careers-publiccounsel.icims.com/jobs/3069/senior-administrative-assistant---acrsu/job ***** *************** The Committee for Public Counsel Services (CPCS), the public defender agency for Massachusetts, is seeking applications for a full-time Senior Administrative Assistant in its Alternative Commitment Registration Support Unit (ACRSU) administrative unit located in Boston. The Senior Administrative Assistant will support the administrative office who provide oversight and support to the private panel attorneys who represent clients in SORB and SDP cases. We fight for equal justice and human dignity by supporting our clients in achieving their legal and life goals. We zealously advocate for the rights of individuals and promote just public policy to protect the rights of all. Our Values C ourage • A ccountability • R espect • E xcellence DIVERSITY AND INCLUSION MISSION STATEMENT CPCS is committed to protecting the fundamental constitutional and human rights of our assigned clients through zealous advocacy, community-oriented defense, and the fullness of excellent legal representation. We are dedicated to building and maintaining strong professional relationships, while striving to accept, listen to and respect the diverse circumstances of each client, as we dedicate ourselves to meeting their individual needs. It is our CPCS mission to achieve these goals, and in furtherance thereof, we embrace and endorse diversity, equity and inclusion as our core values as we maintain a steadfast commitment to: (1) Ensure that CPCS management and staff members represent a broad range of human differences and experience; (2) Provide a work climate that is respectful and supports success; and (3) Promote the dignity and well-being of all staff members. CPCS leadership is responsible for ensuring equity, diversity, and inclusion. The ability to achieve these goals with any level of certainty is ultimately the responsibility of each member of the CPCS community. AGENCY OVERVIEW CPCS is the state agency in Massachusetts responsible for providing an attorney when the state or federal constitution or a state statute requires the appointment of an attorney for a person who cannot afford to retain one. The agency provides representation in criminal, delinquency, youthful offender, family regulation, guardianship, mental health, sexually dangerous person, and sex offender registry cases, as well as in appeals and post-conviction and post-judgment proceedings related to those matters. The clients we represent are diverse across every context imaginable and bring many unique cultural dimensions to the matters we address. This reality creates a critical need for CPCS staff to be culturally competent and able to work well with people of different races, ethnicities, genders and/or sexual orientation identities, abilities, and limited English proficiency, among other protected characteristics. OFFICE OVERVIEW The Alternative Commitment and Registration Support Unit (ACRSU) of CPCS is committed to ensuring that every indigent adult and youth in Massachusetts has access to zealous legal representation when facing “sexually dangerous person” (SDP) civil commitment and sex offender registry board (SORB) classification proceedings from hearings and trials to appeals at all levels. The ACRSU oversees, supports, and trains private panel attorneys to represent clients in SORB and SDP cases and assigns private counsel to these cases, as needed. The ACRSU also consists of a litigation unit with a group of staff attorneys who represent clients in SDP jury trials in Superior Court. The ACRSU provides leadership in the specialized areas of SORB and SDP litigation defense. The ACRSU is the only office in the state specializing in SORB litigation defense and provides leadership on SDP issues in collaboration with the SDP trial unit. POSITION OVERVIEW The Senior Administrative Assistant supports the administrative office of the ACRSU, providing administrative support to the Director and attorneys who oversee, support, and train private panel attorneys who provide SORB and SDP representation. The Senior Administrative Assistant is a key member of the ACRSU staff and will help to ensure efficient operations of this busy office. The Senior Administrative Assistant is expected to maintain a professional demeanor while working in a high paced work environment and maintain confidentiality. This is a full-time (35 hours/week) position and reports to the Director of the ACRSU. RESPONSIBILITIES The duties of the Senior Administrative Assistant include, but are not limited to: Providing administrative support to the ACRSU administrative office attorneys, including phone reception, word and data processing, copying, scanning, and redacting legal documents; Performing various administrative functions such as preparing case files in electronic and paper format, preparing statistical reports, and use of case management systems; Ensuring that the office systems and agency procedures and practices are administered effectively; Managing, replying to, directing, and tracking incoming communications from clients, attorneys, courts, and other community members to ensure a prompt and comprehensive response to all inquiries and assignment of cases; Communicating with internal and external contacts at all levels, including courts for scheduling, prisons to obtain client records, accepting collect calls from prisoners, and directing calls from expert witnesses and specialists; Working collaboratively with other administrative and clerical staff to coordinate services, assisting the tracking of CLEs of private counsel attorneys, and coordinating trainings; Coordinating and managing calendars; Assisting with other projects to improve the quality of legal representation and to enhance client services; Drafting and maintaining standard correspondence documents; Providing support to the Director of unit, attorneys and the Trial Unit Administrative Assistant; and, Other duties as assigned. MINIMUM ENTRANCE REQUIREMENTS The ideal candidate will be a person who is both highly organized and detail-oriented and enjoys interacting with people in a friendly work environment and will take satisfaction from working in an agency which is committed to protecting the fundamental legal rights of indigent persons. The successful applicant must have: Associates’ degree in related area and at least two years of experience as an administrative assistant or office manager; executive level secretarial skills; or an equivalent combination of education, training, experience, and skills are required; and, Access to home internet access sufficient to work remotely. QUALIFICATIONS/SKILLS The following skills are preferable in a candidate: Strong organizational and writing abilities; Ability to work independently; Communicating effectively on the telephone and by email with clients, attorneys, court personnel and others; Good problem-solving and judgment skills; Ability to establish effective working relationships and to work as a team; Demonstrated experience with using software such as Word, Excel, Adobe, Windows, Teams, and Video platforms; Typing skill of 50 to 60 wpm preferred; Legal office experience; Ability to maintain strict adherence to confidentiality; and, Familiarity with the criminal justice system and/or mental health issues a plus. Interested candidates should submit a written statement of interest and resume. The letter of interest should include a description of the candidates’ administrative experience and any other applicable experience. EEO Statement The Committee for Public Counsel Services (CPCS) is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ethnicity, sex, disability, religion, age, veteran or military status, genetic information, gender identity, or sexual orientation as required by Title VII of the Civil Rights Act of 1964, the Americans with Disabilities Act of 1990, and other applicable federal and state statutes and organizational policies. Applicants who have questions about equal employment opportunity or who need reasonable accommodations can contact the Chief Human Resources Officer, Sandra DeBow-Huang, at sdebow@publiccounsel.net ********************ALL APPLICANTS MUST APPLY DIRECTLY THROUGH THE CPCS iCIMS WEBSITE. IF YOU APPLY THROUGH MASS CAREERS AND DO NOT COMPLETE THE CPCS iCIMS APPLICATION, YOU WILL NOT BE CONSIDERED FOR THIS POSITION. PLEASE USE THE FOLLOWING LINK TO APPLY (CUT AND PASTE INTO YOUR BROWSER IF THE EMBEDDED LINK DOES NOT WORK): https://careers-publiccounsel.icims.com/jobs/3069/senior-administrative-assistant---acrsu/job ************** ****** Administrative Assistant- CJC", "summaryDescription" : "Senior Administrative Assistant - ACRSU at Committee for Public Counsel Services. Skills: Administrative support, Legal office experience. Provide administrative support. Support administrative office", "createdAt" : "2026-06-14T07:52:21.591", "lastUpdated" : "2026-06-15T09:36:44.688", "ingestTimestamp" : "2026-06-14T07:52:21.591", "mongoId" : "69d059fd2beec4dd3dbf375e", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 65000, "salaryAnnualMax" : 85000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Typing speed", "Administrative support", "Legal office experience", "Oversight and support", "Legal representation", "Litigation defense", "Office operations", "Sex offender registry", "Sexually dangerous person", "SDP cases", "SORB cases", "Criminal justice system", "Mental health system", "Word", "Excel", "Adobe", "Windows", "Teams", "Video conferencing software" ], "skillCount" : 19, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Senior", "dataQualityScore" : 0.8888889, "_score" : 938.13464, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Legal", "llmIndustryConfidence" : 0.95 }, { "id" : "6a3054daf292fd229cf1b20b", "title" : "Administrative Support", "company" : "Expeditors", "industry" : "Financial Services", "salary" : { "min" : 42000.0, "max" : 55000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Entry Level Administrative Support in Eagan, United States, adjusted for the logistics industry and company size." }, "location" : "Eagan, MN, United States", "locations" : [ "Eagan", "MN", "United States" ], "timestamp" : "2026-06-16T07:56:26.467", "fingerprint" : "34c974e55771a998f6d5b6c0c5d43f5b53d27935784a5f567811f9766f291b55", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/Expeditors/744000132258259-administrative-support", "externalId" : "744000132258259", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Eagan", "state" : "Minnesota", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "44.8181730,-93.1659179" } ], "locationText" : "Eagan, Minnesota, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "entry", "technicalSkills" : "MS Excel, MS Word", "hardSkillsList" : [ "Invoice processing", "Data entry" ], "hardSkills" : [ { "name" : "Invoice processing", "level" : "intermediate" }, { "name" : "Data entry", "level" : "intermediate" } ], "majorSkills" : "Invoice processing, Data entry", "majorSkillsList" : [ "Invoice processing", "Data entry" ], "coreResponsibilities" : "Complete weekly invoice recaps, Upload documents into portals, Send out completed invoices, Process payable invoices, Process daily check requests, Monitor branch training reports, Data Entry, Monitor branch EDE report, Answer incoming calls, Sort incoming mail, Manage incoming checks", "teamCollaboration" : "Team environment", "domainKnowledge" : "International logistics; Global trade; Global supply chain management", "domainList" : [ "international-logistics", "global-trade", "global-supply-chain-management" ], "domainSpecificKnowledge" : [ "International logistics", "Global trade", "Global supply chain management" ], "toolProficiency" : [ "MS Excel", "MS Word" ], "communicationSkills" : "Communicate clearly", "continuousLearning" : "Training and Personnel Development Program", "qualificationsBasic" : "Accounting knowledge, Effective interpersonal skills, Listen, comprehend, communicate clearly, Good computer skills, Fluent in English", "qualificationsPreferred" : "Likes to work in a team environment, Pro-active approach, Organizational skills, Attention to Detail", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "We take care of our employees, and they take care of our customers! Become a full-time member of a global community! The international logistics industry is an integral piece of the global trade puzzle; we make the world go round. Global supply chain management is what we do, and at the heart of Expeditors you will find professionalism, leadership, and a friendly environment, all of which foster an innovative, customer service-based approach to logistics. Expeditors is a global logistics company headquartered in Seattle, Washington. As a Fortune 500 company, we employ over 19,000 trained professionals in a worldwide network of over 350+ locations across six continents. Expeditors satisfies the increasingly sophisticated needs of international trade through customized solutions and seamless, integrated information systems. Our Mission We recruit, train, and retain the very best logistics and technical experts the world over. We love to promote from within - more than 50 percent of our employees have been at Expeditors for five years or more. Our high retention rate is influenced by a unique compensation program for positions that are more than just jobs - they're chances to grow, do what you love and build a career with us! Major Duties and Responsibilities * Complete weekly invoice recaps * Uploading documents into various portals * Send out completed invoices * Process payable invoices booking * Process daily check requests * Monitor branch training reports * Data Entry * Monitor branch EDE report * Answer incoming calls * Sort incoming mail * Manage incoming checks ## Qualifications * Accounting knowledge * Effective interpersonal skills, including proven abilities to listen, comprehend, effectively communicate clearly and concisely to obtain positive results * Likes to work in a team environment * Pro-active approach, strong organizational skills * Strong Attention to Detail * Good computer skills (MS Excel, MS Word) * Fluent in English ## Additional Information Expeditors offers excellent benefits: * Paid Vacation, Holiday, Sick Time * Health Plan: Medical * Life Insurance * Employee Stock Purchase Plan * Training and Personnel Development Program * Growth opportunities within the company * Employee Referral Program Bonus", "summaryDescription" : "Administrative Support at Expeditors. 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Become a full-time member of a global community! The international logistics industry is an integral piece of the global trade puzzle; we make the world go round. Global supply chain management is what we do, and at the heart of Expeditors you will find professionalism, leadership, and a friendly environment, all of which foster an innovative, customer service-based approach to logistics. Expeditors is a global logistics company headquartered in Seattle, Washington. As a Fortune 500 company, we employ over 19,000 trained professionals in a worldwide network of over 350+ locations across six continents. Expeditors satisfies the increasingly sophisticated needs of international trade through customized solutions and seamless, integrated information systems. Our Mission We recruit, train, and retain the very best logistics and technical experts the world over. We love to promote from within - more than 50 percent of our employees have been at Expeditors for five years or more. Our high retention rate is influenced by a unique compensation program for positions that are more than just jobs - they're chances to grow, do what you love and build a career with us! Major Duties and Responsibilities * Complete weekly invoice recaps * Uploading documents into various portals * Send out completed invoices * Process payable invoices booking * Process daily check requests * Monitor branch training reports * Data Entry * Monitor branch EDE report * Answer incoming calls * Sort incoming mail * Manage incoming checks ## Qualifications * Accounting knowledge * Effective interpersonal skills, including proven abilities to listen, comprehend, effectively communicate clearly and concisely to obtain positive results * Likes to work in a team environment * Pro-active approach, strong organizational skills * Strong Attention to Detail * Good computer skills (MS Excel, MS Word) * Fluent in English ## Additional Information Expeditors offers excellent benefits: * Paid Vacation, Holiday, Sick Time * Health Plan: Medical * Life Insurance * Employee Stock Purchase Plan * Training and Personnel Development Program * Growth opportunities within the company * Employee Referral Program Bonus", "summaryDescription" : "Administrative Support at Expeditors. Skills: Invoice processing, Data Entry. Complete weekly invoice recaps. Upload documents into portals", "postedDate" : "2026-06-15T18:03:58.000", "createdAt" : "2026-06-15T21:42:13.638", "lastUpdated" : "2026-06-16T06:22:09.924", "ingestTimestamp" : "2026-06-15T21:42:13.638", "mongoId" : "6a304f64f292fd229cee7524", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 42000, "salaryAnnualMax" : 55000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Data Entry", "Invoice processing", "Logistics", "International logistics", "Global trade", "Global supply chain management", "MS Excel", "MS Word" ], "skillCount" : 8, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 1.0, "_score" : 914.074, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Logistics", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c6cd774d8ee00a091bb76", "title" : "Senior Executive Assistant", "company" : "Algolia", "industry" : "Technology", "salary" : { "min" : 57000.0, "max" : 65000.0, "currency" : "EUR", "frequency" : "yearly", "is_estimated" : false }, "location" : "Paris", "locations" : [ "Paris" ], "timestamp" : "2026-06-16T05:10:04.242", "fingerprint" : "c03524afc1c90320620d48eea61422403869dfb95b770324652c9801a5720a6b", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/algolia/jobs/6006185004", "externalId" : "6006185004", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Paris", "country" : "France", "continent" : "eu", "source" : "llm", "workMode" : "onsite", "geo" : "48.8534951,2.3483915" } ], "locationText" : "Paris, France", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "Senior", "coreResponsibilities" : "Support the R", "remoteFriendly" : true, "workSiteFlexibility" : "Flexible", "rawDescription" : "At Algolia, we’re proud to be a pioneer and market leader in AI Search, empowering 17,000+ businesses to deliver blazing-fast, predictive search and browse experiences at internet scale. Every week, we power over 30 billion search requests — four times more than Microsoft Bing, Yahoo, Baidu, Yandex, and DuckDuckGo combined. In 2021, we raised $150 million in Series D funding, quadrupling our valuation to $2.25 billion. This strong foundation enables us to keep investing in our market-leading platform and serving incredible customers like Under Armour, PetSmart, Stripe, Gymshark, and Walgreens. The Senior Executive Assistant will support the R and is only one part of our Total Rewards philosophy to compensate and recognize employees for their work. Base Salary Pay Range €57.000—€65.000 EUR FLEXIBLE WORKPLACE STRATEGY: Algolia’s flexible workplace model is designed to empower all Algolians to fulfill our mission to power search and discovery with ease. We place an emphasis on an individual’s impact, contribution, and output, over their physical location. Algolia is a high-trust environment and many of our team members have the autonomy to choose where they want to work and when. We have a global presence with offices in Paris, NYC, London, Sydney and Bucharest, however we also offer many of our team members the option to work remotely either as fully remote or hybrid-remote employees. Positions listed as \"Remote\" are only available for remote work within the specified country. Positions listed within a specific city are only available in that location - depending on the role it may be available with either a hybrid-remote or in-office schedule. WE’RE LOOKING FOR SOMEONE WHO CAN LIVE OUR VALUES: GRIT - Problem-solving and perseverance capability in an ever-changing and growing environment. TRUST - Willingness to trust our co-workers and to take ownership. CANDOR - Ability to receive and give constructive feedback. CARE - Genuine care about other team members, our clients and the decisions we make in the company. HUMILITY - Aptitude for learning from others, putting ego aside. We’re looking for talented, passionate people to help build the world’s best search and discovery technology. We value autonomy, diversity, and collaboration. We’re committed to creating an inclusive workplace where everyone is respected and supported—regardless of race, age, ancestry, religion, sex, gender identity, sexual orientation, marital status, color, veteran status, disability, or socioeconomic background. IMPORTANT NOTICE FOR CANDIDATES - Recruitment Fraud Notice We’ve recently seen an increase in recruitment scams targeting job seekers. To help protect yourself, please keep the following in mind: Our open positions may appear on third-party job boards, but the best way to apply safely is directly through our careers page. All genuine communication from Algolia will come from an @algolia.com email address. If you receive an email from someone claiming to work at Algolia who does not have an @algolia.com email address, please do not respond or share any personal information. We’ll never ask for payments, purchases, or financial details during the hiring process. READY TO APPLY? If you share our values and our enthusiasm for building the world’s best search & discovery technology, we’d love to review your application!", "summaryDescription" : "Senior Executive Assistant at Algolia. Support the R", "postedDate" : "2026-06-14T18:39:51.190", "createdAt" : "2026-06-14T18:39:51.190", "lastUpdated" : "2026-06-16T05:10:04.242", "ingestTimestamp" : "2026-06-14T18:39:51.190", "mongoId" : "6a2c6cd774d8ee00a091bb76", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "50k-75k", "hasSalary" : false, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Senior", "dataQualityScore" : 0.7777778, "_score" : 914.04517, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c6af374d8ee00a090f715", "title" : "Senior Executive Assistant", "company" : "Launch Potato", "industry" : "Media", "salary" : { "min" : 75000.0, "max" : 105000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Senior Executive Assistant in Delray Beach, FL, adjusted for seniority and industry." }, "location" : "United States", "locations" : [ "United States" ], "timestamp" : "2026-06-15T07:11:56.238", "fingerprint" : "0027ec8d9308f66e75ef6c48a0c0baf27045bb18467b26b510fb510d4f419a55", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/launch2/jobs/6022067004", "externalId" : "6022067004", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Delray Beach", "state" : "Florida", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "26.4614625,-80.0728201" } ], "locationText" : "Delray Beach, Florida, United States", "experienceMinYears" : 5, "experienceMaxYears" : 7, "experienceLevel" : "Senior", "technicalSkills" : "Google Sheets, Google Workspace, Slack, Concur, Calendly", "professionalSkills" : [ "Executive operations", "Personal assistant support", "Company events", "Schedule management", "Inbox ownership", "Meeting coordination", "Executive travel", "Personal logistics", "Confidentiality", "Professional judgment", "Event logistics", "Conference registration", "Hotel blocks", "Travel coordination", "Swag coordination", "Sponsorship coordination", "External client entertainment", "Partner events", "Internal company events", "All Hands", "Offsites", "Holiday parties", "Culture events", "Budget ownership", "Event calendar", "Run-of-show documents", "Post-event recaps", "NDA management", "Expense reports", "Budget tracking", "Swag orders", "Routine deliverables", "Administrative bottlenecks", "Vendor relationship management", "Venue management", "Caterer management", "Hotel management", "AV management" ], "hardSkillsList" : [ "Schedule management", "Inbox management", "Meeting coordination", "Travel coordination", "Budget reconciliation", "Vendor sourcing", "Contract negotiation" ], "softSkillsList" : [ "High emotional intelligence", "Professional judgment", "Discretion", "Trustworthiness" ], "hardSkills" : [ { "name" : "Schedule management", "level" : "intermediate" }, { "name" : "Inbox management", "level" : "intermediate" }, { "name" : "Meeting coordination", "level" : "intermediate" }, { "name" : "Travel coordination", "level" : "intermediate" }, { "name" : "Budget reconciliation", "level" : "intermediate" }, { "name" : "Vendor sourcing", "level" : "intermediate" }, { "name" : "Contract negotiation", "level" : "intermediate" } ], "softSkills" : [ { "name" : "High emotional intelligence" }, { "name" : "Professional judgment" }, { "name" : "Discretion" }, { "name" : "Trustworthiness" } ], "majorSkills" : "Executive support, Event coordination, Operations administration", "majorSkillsList" : [ "Executive support", "Event coordination", "Operations administration" ], "coreResponsibilities" : "Manage executive schedules, Manage executive inboxes, Draft executive responses, Coordinate executive meetings, Manage executive travel, Handle executive personal logistics, Maintain executive confidentiality, Coordinate conference logistics, Manage conference schedules, Coordinate external events, Coordinate internal events, Source vendors, Negotiate vendor contracts, Manage event budgets, Reconcile event budgets, Manage NDAs, Process expense reports, Track budgets, Order swag, Resolve administrative bottlenecks, Manage vendor relationships", "teamCollaboration" : "Liaison between C-suite; Liaison with Finance; Liaison with Sales; Liaison with Account Management; Liaison with Executive Team", "projectManagementSkills" : [ "Event planning", "Budget management" ], "domainKnowledge" : "Digital media; Fortune 100 expectations", "domainList" : [ "digital-media", "fortune-100-expectations" ], "domainSpecificKnowledge" : [ "Digital media", "Fortune 100 expectations" ], "toolProficiency" : [ "Google Sheets", "Google Workspace", "Slack", "Concur", "Calendly" ], "communicationSkills" : "Executive communication; Professional judgment", "documentationSkills" : "Run-of-show documents; Post-event recaps", "problemSolvingSkills" : "Problem resolution; Administrative bottleneck resolution", "specialRequirements" : "Work in office 4 days/week", "outcomesObjectives" : "Keep C-suite running effectively; Own internal and external events", "qualificationsBasic" : "5-7+ years EA, 3+ years supporting C-suite, Support multiple C-suite executives, Vendor sourcing experience, Contract negotiation experience, Budget reconciliation experience", "qualificationsPreferred" : "Excel proficiency", "workSiteFlexibility" : "Hybrid", "rawDescription" : "WHO ARE WE? Launch Potato is a profitable digital media company that reaches over 30M+ monthly visitors through brands such as FinanceBuzz, All About Cookies, and OnlyInYourState. As The Discovery and Conversion Company, our mission is to connect consumers with the world’s leading brands through data-driven content and technology. Headquartered in South Florida with a remote-first team spanning over 15 countries, we’ve built a high-growth, high-performance culture where speed, ownership, and measurable impact drive success. WHY JOIN US? At Launch Potato, you’ll accelerate your career by owning outcomes, moving fast, and driving impact with a global team of high-performers. This role requires working in our Delray Beach office 4 days per week. The Role This role sits at the intersection of executive operations, personal assistant support, and company events. As Launch Potato has scaled to nearly 200 people across 18 countries, executive ops complexity has outpaced what ad-hoc support can sustain. This role consolidates all three into a single dedicated owner so leadership stays focused on the business. The mission: keep C-suite running at maximum effectiveness and own every internal and external event end-to-end. Our events are extremely important; there needs to be a passion and level of detail that matches what our Fortune 100 partners expect. This person is in the room at industry conferences and C-level partner dinners, not just coordinating behind the scenes. What You'll Bring 5-7+ years of EA experience; 3+ years supporting C-suite or President-level leaders Demonstrated experience supporting multiple C-suite executives simultaneously with competing priorities End-to-end event ownership across industry conferences and internal company events Vendor sourcing, contract negotiation, and budget reconciliation experience Strong proficiency in Google Sheets (Excel also acceptable) Proficiency in Google Workspace, Slack, Concur, and Calendly What You'll Own Executive Support Schedule management across multiple C-suite executives, balancing strategic priorities and competing time-sensitive demands Inbox ownership: draft responses, maintain follow-ups, proactively flag urgent communications Meeting coordination: agendas, pre-reads, follow-ups, and execution Executive travel and personal logistics Confidentiality and professional judgment across all executive interactions Event Coordination End-to-end conference logistics: registration, hotel blocks, travel, swag, booth and sponsorship coordination Conference schedule management: pre-booked meetings, dinners, and networking External-facing client entertainment and partner events during conferences Internal company events: All Hands, offsites, holiday parties, and culture events (in-person and virtual) Vendor sourcing, contract negotiation, and budget ownership and reconciliation Forward-looking event calendar, run-of-show documents, and post-event recaps Operations and Administration NDAs, expense reports, budget tracking, swag orders, and routine deliverables Proactive identification and resolution of administrative bottlenecks Liaison between C-suite and Finance, Sales, Account Management, and the Executive Team Vendor relationship management across venues, caterers, hotels, and AV Traits of Success Exceptional organization and attention to detail Ownership-driven: sees problems before being asked, resolves without prompting High emotional intelligence and professional judgment Comfortable managing ambiguity and competing priorities without losing detail Strong written and verbal communication; represents the company credibly at the executive level Discretion and trustworthiness with sensitive information Urgency and follow-through Tech savvy: leverages AI to automate/speed up manual work, creates systems in gsuite that ensure accountability, etc. Who Won't Succeed Here Waits for explicit instructions instead of taking ownership Struggles with technology: we are tech forward so this person needs to be a pro in our systems listed above Can't build cross-functional relationships in a remote environment Gets overwhelmed managing executive support and event logistics simultaneously Lacks the organizational discipline or pace this role demands Total Compensation Base salary is set according to market rates for the nearest major metro and varies based on Launch Potato’s Levels Framework. Your compensation package includes a base salary, profit-sharing bonus, and competitive benefits. Launch Potato is a performance-driven company, which means once you are hired, future increases will be based on company and personal performance, not annual cost of living adjustments. Want to accelerate your career? Apply now! Since day one, we've been committed to having a diverse, inclusive team and culture. We are proud to be an Equal Employment Opportunity company. We value diversity, equity, and inclusion. We do not discriminate based on race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.", "summaryDescription" : "Senior Executive Assistant at Launch Potato. Skills: Executive support, Event coordination, Operations administration. Manage executive schedules. 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Our solutions support millions of students worldwide by providing visibility, safety, and management tools for educational technology. We're looking for an organized and proactive Administrative Assistant to support our day-to-day operations and help keep our teams running smoothly. This is an excellent opportunity for someone early in their administrative career who enjoys organization, coordination, and supporting a busy team environment. As an Administrative Assistant, you will provide administrative and organizational support across multiple departments. You'll help coordinate meetings, manage schedules, organize documents, and support internal events and projects. This role is ideal for someone who is detail-oriented, dependable, and enjoys working in a collaborative environment in the UK. About The Role Coordinate meetings, appointments, and team calendars. Schedule internal and external calls and distribute meeting invitations. Prepare meeting agendas, notes, and follow-up action items when needed. Support travel arrangements, including bookings and itineraries. Assist with planning team meetings, training sessions, and company events. Process expenses and assist with administrative reporting. Support onboarding and administrative activities for new employees. Assist with special projects and administrative tasks as assigned. About You 1–3 years of experience in an administrative, office support, coordinator, or customer service role. Strong organizational skills with excellent attention to detail. Ability to manage multiple tasks and priorities effectively. Strong written and verbal communication skills. Proficiency with Microsoft Office (Outlook, Word, Excel, and PowerPoint). Comfortable learning new systems and tools. Ability to handle confidential information appropriately. Familiarity with expense management systems. Knowledge of Google Workspace. This is a remote position open to candidates residing in the United Kingdom. ABOUT US With more than 25 years of serving education, Lightspeed Systems delivers the most in-depth visibility and control to power exceptional schools where students are safe and engaged; technology is compliant and easily managed; and resources are secure and optimized. Purpose-built for school networks and devices, Lightspeed’s cloud-managed solutions include the most effective web filtering, student safety monitoring, classroom management, device management, and data analytics software available. Headquartered in Austin, Texas, with a European office in London, UK, Lightspeed serves over 23 million students across 31,000 schools in 43 countries, utilizing 15 million devices. Learn more at www.lightspeedsystems.com. We love our employees, and we show it. Our benefits and perks are built to support your overall wellbeing—at work and beyond. Offerings vary by country. ABOUT OUR ATX HQ If your role includes spending time onsite, you will LOVE being at the ranch. Our uniquely Lightspeed (and totally Texas) corporate headquarters has everything Lightspeeders need to get the job done – and a whole lot more. 15,000 sq. ft. of open work area, offices, and huddle rooms Snacks galore and a private chef serving up lunch Tuesday through Thursday every week A state-of-the-art fitness center (with outfitted locker rooms) Physical therapist onsite regularly Indoor and outdoor casual collaboration spots Pet-friendly office environment A golf simulator, go-carts, shuffleboard, corn hole, and MORE fun All within 31 sprawling acres of Live Oak trees that foster a natural habitat for local wildlife. It is not uncommon to be greeted daily by whitetail deer. (Maybe it wants to join your meeting?) Lightspeed Systems is an equal opportunity employer. We are committed to a work environment that supports, inspires, and respects all individuals and in which personnel processes are merit-based and applied without discrimination on the basis of race, color religion, sex, sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, or other protected characteristic.", "summaryDescription" : "Administrative Assistant at Lightspeed Systems", "postedDate" : "2026-06-16T03:16:56.248", "createdAt" : "2026-06-16T03:16:56.248", "lastUpdated" : "2026-06-16T12:25:55.513", "ingestTimestamp" : "2026-06-16T03:16:56.248", "mongoId" : "6a30a219f292fd229c119047", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "<30k", "hasSalary" : false, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Junior", "dataQualityScore" : 0.7777778, "_score" : 908.1518, "daysOld" : 0, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Education", "llmIndustryConfidence" : 0.95 }, { "id" : "68c2e41ff8b1b0376634c481", "title" : "Executive Assistant", "company" : "Amazon Development Center U. S.", "industry" : "Administrative Support, Cloud Computing", "salary" : { "min" : 66800.0, "max" : 142800.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Seattle, Washington, USA", "locations" : [ "Seattle, Washington, USA" ], "timestamp" : "2026-06-15T07:01:23.475", "fingerprint" : "0a3b65f6799f0c4ab7bd517b70dd8f5ea6d3d32cabe31658d4f264bca0354465", "source" : "amazon", "language" : "en", "applyUrl" : "https://account.amazon.com/jobs/3070711/apply", "externalId" : "348d4447-abfe-4b79-850d-01bf40b0e757", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Seattle", "state" : "Washington", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "47.6038321,-122.3300620" } ], "locationText" : "Seattle, Washington, United States", "employmentType" : "FULL_TIME", "technicalSkills" : "Microsoft Office Suite, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook", "professionalSkills" : [ "Calendar management", "Travel arrangements", "Expense reporting", "Project coordination", "Event planning", "Meeting coordination", "Information management" ], "majorSkills" : "Executive support, Administrative operations", "majorSkillsList" : [ "Executive support", "Administrative operations" ], "coreResponsibilities" : "Manage complex calendars and schedules for senior executives, Coordinate domestic and international travel arrangements, Prepare and process expense reports, Schedule and coordinate meetings and appointments, Prepare meeting agendas and take minutes, Manage and organize files and documents, Handle incoming and outgoing communications, Assist with project coordination as needed, Assist with event planning and logistics, Serve as a point of contact for internal, Maintain confidentiality of sensitive information, Perform general administrative duties", "teamCollaboration" : "Support executive team; Liaise with internal departments", "projectManagementSkills" : [ "Project coordination" ], "toolProficiency" : [ "Microsoft Office Suite", "Microsoft Outlook Calendar" ], "communicationSkills" : "Written communication; Verbal communication", "documentationSkills" : "Meeting minutes; Document organization", "problemSolvingSkills" : "Problem resolution", "qualificationsBasic" : "5+ years of experience in an Executive Assistant role, Bachelor's degree or equivalent experience, Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Experience with calendar management and travel arrangements, Experience with expense reporting", "qualificationsPreferred" : "Experience supporting senior executives, Experience in a fast-paced corporate environment, Experience with project coordination, Experience with event planning", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "As a Executive Assistant, you will be responsible for a wide range of critical activities including complex calendar management, tracking key deliverables, coordinating travel and expenses, and organizing team activities and events (such as townhalls meetings and employee engagement activities). Other responsibilities include, but are not limited to, coordinating meeting agendas, space planning, and ad hoc project coordination. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals inside and outside the company is important. In this role, you’ll have the opportunity to act as an extension of our leaders in partnership with a supportive and collaborative EA community. Working in a highly ambiguous environment, you will demonstrate initiative, complete tasks and projects quickly, and proactively take action without having to know the total picture. You will learn organizational structures and objectives of the teams you support, as well as build a strong internal network. You will apply a superior attention to detail, great organizational skills, and the ability to meet tight deadlines and juggle multiple critical requests while maintaining flexibility, a sense of humor, and most importantly, grace under pressure. Over time, you will build deep and trusting professional relationships with the leaders and their teams, which will blossom into strong partnerships that provide opportunity for special projects with increased responsibility and long-term career growth. Key job responsibilities • Expertly manage complex executive calendars across multiple time zones. • Maintain strict confidentiality regarding all calendar information and executive activities. • Demonstrate agility in reprioritizing workload based on shifting business needs. • Craft detailed, efficient domestic and international travel itineraries that optimize time and productivity. • Act as a liaison for direct reports and business stakeholders. • Conceptualize and execute a diverse range of team events, from social gatherings to large-scale staff meeting agendas, global team meetings, and off-sites. • Track and drive completion of key deliverables with a keen focus on deadlines. • Prioritize tasks with strategic acumen, balancing urgency and importance. About the team Diverse Experiences Amazon values diverse experiences. Even if you do not meet all of the preferred qualifications and skills listed in the job description, we encourage candidates to apply. If your career is just starting, hasn’t followed a traditional path, or includes alternative experiences, don’t let it stop you from applying. Why AWS Amazon Web Services (AWS) is the world’s most comprehensive and broadly adopted cloud platform. We pioneered cloud computing and never stopped innovating - that’s why customers from the most successful startups to Global 500 companies trust our robust suite of products and services to power their businesses. Inclusive Team Culture Here at AWS, it’s in our nature to learn and be curious. Our employee-led affinity groups foster a culture of inclusion that empower us to be proud of our differences. Ongoing events and learning experiences, including our Conversations on Race and Ethnicity (CORE) and AmazeCon (gender diversity) conferences, inspire us to never stop embracing our uniqueness. Mentorship and Career Growth We’re continuously raising our performance bar as we strive to become Earth’s Best Employer. That’s why you’ll find endless knowledge-sharing, mentorship and other career-advancing resources here to help you develop into a better- rounded professional. Basic Qualifications: - 5+ years of senior level leadership support experience - Experience with executive level calendar management - Experience with domestic or international travel coordination - Experience working with large global teams Preferred Qualifications: - 7+ years of senior level leadership support experience - Experience in a fast-paced, high-tech company - Experience leading process improvements - Experience designing processes to maximize efficiency Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status. Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner. Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $66,800/year in our lowest geographic market up to $142,800/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit https://www.aboutamazon.com/workplace/employee-benefits . This position will remain posted until filled. Applicants should apply via our internal or external career site.", "summaryDescription" : "Executive Assistant at Amazon Development Center U. S.. Skills: Executive support, Administrative operations. Manage complex calendars and schedules for senior executives. Coordinate domestic and international travel arrangements", "postedDate" : "2026-06-13T19:12:25.897", "createdAt" : "2026-06-13T19:12:25.897", "lastUpdated" : "2026-06-15T07:01:23.475", "ingestTimestamp" : "2026-06-13T19:12:25.897", "mongoId" : "68c2e41ff8b1b0376634c481", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "sourceUrl" : "https://account.amazon.com/jobs/3070711/apply", "salaryAnnualMin" : 66800, "salaryAnnualMax" : 142800, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Executive support", "Administrative operations", "Calendar management", "Travel arrangements", "Expense reporting", "Project coordination", "Event planning", "Meeting coordination", "Information management", "Microsoft Office Suite", "Microsoft Outlook Calendar" ], "skillCount" : 11, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Senior", "dataQualityScore" : 0.8888889, "_score" : 901.3109, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "68e6b1d470f0b99d58d667a6", "title" : "Executive Assistant", "company" : "Amazon.com Services LLC", "industry" : "Administrative Support, no business category", "salary" : { "min" : 66800.0, "max" : 142800.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Bellevue, Washington, USA", "locations" : [ "Bellevue, Washington, USA" ], "timestamp" : "2026-06-16T02:01:44.316", "fingerprint" : "8a2daa6a1f2923afc6952a59dc86165978840733e59e5f6042fc6cee30691f47", "source" : "amazon", "language" : "en", "applyUrl" : "https://account.amazon.com/jobs/3102337/apply", "externalId" : "8b1b7599-1bf6-42e3-b314-cde2ef34d375", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Bellevue", "state" : "Washington", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "47.6144219,-122.1923370" } ], "locationText" : "Bellevue, Washington, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "High school or equivalent diploma", "experienceMinYears" : 3, "experienceMaxYears" : 10, "experienceLevel" : "Senior", "coreResponsibilities" : "Provide administrative support, Manage calendars, Coordinate meetings, Arrange travel, Prepare reports, Handle expense reports, Assist with projects", "qualificationsBasic" : "High school or equivalent diploma, 3+ years of experience", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "The Worldwide Amazon Stores organization is looking for an Executive Assistant who wants to work in a fast-paced, exciting, and growing organization. We are looking for someone to support two Directors on our WW External Fulfillment team in Bellevue, Washington. This team oversees fulfillment channels managed by sellers and plays a critical role in driving Amazon’s fly wheel. The ideal candidate will be an experienced Administrative Professional who has worked in a global work environment and has successfully been able to deliver on complex initiatives autonomously. They will be a proactive, detail oriented and experienced planner with the demonstrated ability to communicate and respond effectively- while maintaining flexibility, a sense of humor, and most importantly grace under pressure within in a fast-paced, goal-focused, and highly distributed team work environment. Finally, the ideal candidate will be someone who wants to build a deep, trusting, and long-term partnership with the Directors; and is excited about the opportunity to build and scale a high functioning global organization. Over time they will have the opportunity to make a wide range of unsupervised decisions to drive the organization into new heights and be a key facilitator in driving overall organization productivity, efficiency, atmosphere and good-will. Key job responsibilities Key job responsibilities Complex calendar management; meeting organization; travel coordination; expense reconciliation Streamline internal and external communications to maximize team productivity; track and help drive completion of key leadership deliverables; ensure effective dissemination of information from central teams; manage and maintain confidential SharePoint sites; plan team events Have fun at work and help others do the same! Basic Qualifications: - 5+ years of senior level leadership support, or 3+ years of Amazon experience - High school or equivalent diploma - Experience with Microsoft Office products and applications Preferred Qualifications: - Experience leading process improvements - Experience in a fast-paced, high-tech company - Experience designing processes to maximize efficiency Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status. Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner. Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $66,800/year in our lowest geographic market up to $142,800/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit https://www.aboutamazon.com/workplace/employee-benefits . This position will remain posted until filled. Applicants should apply via our internal or external career site.", "summaryDescription" : "Executive Assistant at Amazon.com Services LLC. Provide administrative support. Manage calendars", "postedDate" : "2026-06-14T20:30:23.636", "createdAt" : "2026-06-14T20:30:23.636", "lastUpdated" : "2026-06-16T02:01:44.316", "ingestTimestamp" : "2026-06-14T20:30:23.636", "mongoId" : "68e6b1d470f0b99d58d667a6", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "sourceUrl" : "https://account.amazon.com/jobs/3102337/apply", "salaryAnnualMin" : 66800, "salaryAnnualMax" : 142800, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Senior", "dataQualityScore" : 0.8888889, "_score" : 884.14825, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "E-Commerce", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2203e374d8ee00a0d618d4", "title" : "Administrative Assistant", "industry" : "Education", "salary" : { "min" : 48000.0, "max" : 65000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "The estimation is based on the US market baseline for an Administrative Assistant in Richmond, adjusted for mid-seniority and the education industry." }, "location" : "TEXAS-RICHMOND-DAVID CROCKETT MIDDLE SCHOOL", "locations" : [ "TEXAS-RICHMOND-DAVID CROCKETT MIDDLE SCHOOL", "
DAVID CROCKETT MIDDLE SCHOOL (53)
19001 BEECHNUT
RICHMOND, 77407

" ], "timestamp" : "2026-06-16T02:42:34.944", "fingerprint" : "373e28c28e47a2f46c851c174f9263da1ba49865ce0ffb98e3c7bfe676581561", "source" : "taleo", "language" : "en", "applyUrl" : "https://aa210.taleo.net/careersection/ex/jobdetail.ftl?job=192841", "externalId" : "192841", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Richmond", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "29.5821811,-95.7607832" } ], "locationText" : "Richmond, Texas, United States", "minimumEducation" : "High School", "experienceMinYears" : 3, "coreResponsibilities" : "Plan clerical support activities, Initiate clerical support activities, Assign clerical support activities, Carry out clerical support activities, Relieve supervisors of routine administrative tasks, Ensure smooth day-to-day operation, Review outgoing correspondence, Maintain supervisor's calendar, Coordinate meetings and conferences, Schedule meetings and conferences, Notify meeting attendees, Screen supervisor's telephone calls, Screen supervisor's mail, Respond to telephone calls, Respond to mail, Forward calls to supervisor, Forward mail to supervisor, Process discipline referrals, Maintain discipline referrals, Maintain records in files, Maintain records in computer system, Maintain detention logs, Notify parents of detention, Prepare ISS assignments, Process homework for absences, Supervise office workers, Prepare supplemental payroll, Serve as substitute for ISS monitor, Process documents, Process work order requests, Provide clerical support for campus police, Provide clerical support for Extended Day Program, Assist principal with supervising substitute teachers, Assist principal with textbooks, Assist principal with keys, Assist principal with school calendar, Assist principal with master scheduling, Assist principal with routine correspondence, Assist principal with newsletters, Compile data, Organize filing system, Maintain filing system, Prepare in-service materials", "domainKnowledge" : "Student discipline; Student records; Payroll processing; Substitute teachers; School calendar; Master scheduling", "domainList" : [ "student-discipline", "student-records", "payroll-processing", "substitute-teachers", "school-calendar", "master-scheduling" ], "domainSpecificKnowledge" : [ "Student discipline", "Student records", "Payroll processing", "Substitute teachers", "School calendar", "Master scheduling" ], "continuousLearning" : "Professional development attendance", "specialRequirements" : "Lifting less than 40 pounds, Occasional walking, Occasional standing, Occasional sitting, Occasional bending, Occasional stooping, Occasional kneeling, Occasional crouching, Occasional crawling, Work prolonged hours, Work irregular hours, Maintain emotional control, Attendance at conferences", "qualificationsBasic" : "3 years clerical/secretarial experience, High School diploma or GED", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Job Overview The Administrative Assistant I will provide clerical support and serve as secretary to one or more assigned administrators. Relieve supervisor/s of routine administrative tasks. Position Description Essential Duties and Responsibilities Plan, initiate, assign to other or carry to completion clerical, secretarial, and administrative support activities Relieve supervisors of routine administrative tasks and ensure smooth and efficient day-to-day operation of the department, section or branch to which assigned Review all outgoing correspondence for format, spelling, punctuation and grammar before submitting for supervisor’s signature Maintain supervisor’s calendar, coordinate meetings and conferences, scheduling time and place and notifying attendees Screen supervisor’s telephone calls and mail, personally responding to those that can be handled at the secretarial level and forwarding the remaining calls/ mail to supervisor with pertinent background material Process and maintain discipline referrals and records in files and computer system Maintain detention logs and notify parents as prescribed by policy Prepare ISS assignments and process homework for long term absences Supervise office workers and prepare supplemental payroll for tutorials May serve as substitute for ISS monitor Process documents and work order requests using school district computer program May provide clerical support for campus police officer and Extended Day Program Assist principal with supervising substitute teachers, textbooks, keys, school calendar, master scheduling, routine correspondence, newsletters Compile data, organize/maintain filing system, prepare in-service materials, etc. Supervisory Responsibilities None Qualification Requirements To perform this job successfully, an individual must be able to perform each of the above essential duties satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or abilities, required unless otherwise stated as preferred. Reasonable accommodations may be made to enable individuals with disabilities to perform the essentials functions. High School diploma or GED Minimum of 3 years of clerical/secretarial experience Proficient in various computer programs Ability to maintain a high level of confidentiality of all student/family and staff information Physical Requirements/Working Conditions The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in classrooms, offices, work stations and meeting rooms. The position requires occasional walking, standing, sitting, bending, stooping, kneeling, crouching, crawling, and lifting/carrying work related items weighing less than 40 pounds, such as books, papers and presentation materials. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus. Attendance at conferences and professional development is required. Work involves everyday risks and discomforts which require normal safety precautions when operating equipment or performing job duties. May work prolonged or irregular hours and must be able to maintain emotional control under stress. TEXAS-RICHMOND", "summaryDescription" : "Administrative Assistant. Plan clerical support activities. Initiate clerical support activities", "createdAt" : "2026-06-14T21:32:06.131", "lastUpdated" : "2026-06-16T02:42:34.944", "ingestTimestamp" : "2026-06-14T21:32:06.131", "mongoId" : "6a2203e374d8ee00a0d618d4", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 48000, "salaryAnnualMax" : 65000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Student discipline", "Student records", "Payroll processing", "Substitute teachers", "School calendar", "Master scheduling" ], "skillCount" : 6, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.5555556, "_score" : 881.5579, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Education", "llmIndustryConfidence" : 0.98 }, { "id" : "6a2c6c3e74d8ee00a0917b4b", "title" : "Administrative Assistant", "company" : "Centennial Real Estate Company LLC", "industry" : "Real Estate", "salary" : { "min" : 54979.0, "max" : 60000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Centennial", "locations" : [ "Centennial" ], "timestamp" : "2026-06-16T04:56:19.872", "fingerprint" : "ea199c1cb5f21544b4b5cde25adcb5edf0f6780fbe8fe101e837db77bff1fffb", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/centennial/jobs/5153722007", "externalId" : "5153722007", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Centennial", "state" : "Colorado", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "39.5791550,-104.8769227" } ], "locationText" : "Centennial, Colorado, United States", "employmentType" : "FULL_TIME", "technicalSkills" : "MS Office, Outlook, Word, Excel, Yardi, MRI", "professionalSkills" : [ "Office administration", "Data entry", "Record keeping", "Insurance documentation management", "Rent payment processing", "Sales data input", "Vendor request processing", "Invoice processing", "Accounts review", "Asset register maintenance", "Utility invoice monitoring", "Strategic goal setting" ], "hardSkillsList" : [ "Basic math skills", "Data entry", "Filing", "Telephone operation" ], "softSkillsList" : [ "Interpersonal skills", "Organizational skills", "Time management skills", "Verbal communication skills", "Written communication skills", "Independent work ability", "Teamwork ability", "Manages competing", "Dealing with delays", "Patience", "Listening skills", "Interpersonal skills", "Personable", "Attentive", "Confidentiality" ], "hardSkills" : [ { "name" : "Basic math skills", "level" : "intermediate" }, { "name" : "Data entry", "level" : "intermediate" }, { "name" : "Filing", "level" : "intermediate" }, { "name" : "Telephone operation", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Interpersonal skills" }, { "name" : "Organizational skills" }, { "name" : "Time management skills" }, { "name" : "Verbal communication skills" }, { "name" : "Written communication skills" }, { "name" : "Independent work ability" }, { "name" : "Teamwork ability" }, { "name" : "Manages competing" }, { "name" : "Dealing with delays" }, { "name" : "Patience" }, { "name" : "Listening skills" }, { "name" : "Interpersonal skills" }, { "name" : "Personable" }, { "name" : "Attentive" }, { "name" : "Confidentiality" } ], "majorSkills" : "Office administration, Customer service, Record keeping", "majorSkillsList" : [ "Office administration", "Customer service", "Record keeping" ], "coreResponsibilities" : "Keep official records, Execute in accordance with standard procedures, Provide administrative support to General Manager, Provide administrative support to department managers, Order office supplies, Receive mail, Distribute mail, Oversee shipping, Oversee postage, Maintain office equipment, Uphold safe office environment, Uphold clean office environment, Greet visitors, Direct visitors, Answer phone calls, Refer inquiries to correct personnel, Maintain tenant contact information, Manage insurance documentation for mall tenants, Manage insurance documentation for contractors, Coordinate tenant requests, Coordinate contractor requests, Accept rent payments, Document rent payments, Send rent payments to lockbox, Collect customer traffic numbers, Input customer traffic numbers, Report customer traffic numbers, Organize lease files, Organize lease documentation, Maintain controlled access, Issue visitor badges, Verify insurance requirements, Keep Emergency Communication System up to date, Respond promptly to customer needs, Respond promptly to service requests, Respond promptly to assistance requests, Review monthly rent roll, Issue manual bills for charge backs, Coordinate posting with Accounting Department, Collect tenant sales, Input tenant sales, Generate New Vendor request forms, Submit New Vendor request forms, Generate W9s, Submit W9s, Review accounts, Code invoices, Submit invoices for payment, Submit Open/Close notices, Follow up with tenants on past due balances, Prepare correspondence, Prepare tenant notices, Prepare late letters, Maintain asset register, Complete personal property tax requirements, Maintain OFAC search files, Monitor utility invoices, Respond to Energy Management Consultant, Participate in annual property strategic meetings, Participate in initiative goal setting meetings, Perform other duties as assigned", "teamCollaboration" : "Work with management; Work with staff; Coordinate with Accounting Department", "domainKnowledge" : "Real estate; Property management; Mall operations; Tenant relations; Contractor relations; Lease documentation; Personal property tax; OFAC regulations", "domainList" : [ "real-estate", "property-management", "mall-operations", "tenant-relations", "contractor-relations", "lease-documentation", "personal-property-tax", "ofac-regulations" ], "domainSpecificKnowledge" : [ "Real estate", "Property management", "Mall operations", "Tenant relations", "Contractor relations", "Lease documentation", "Personal property tax", "OFAC regulations" ], "toolProficiency" : [ "MS Office", "Outlook", "Word", "Excel", "Yardi", "MRI" ], "communicationSkills" : "Verbal communication; Written communication", "documentationSkills" : "Record keeping; Insurance documentation; Lease documentation; Asset register; Vendor documentation", "problemSolvingSkills" : "Dealing with frequent change; Dealing with delays; Dealing with unexpected events", "specialRequirements" : "Work varying schedules, Work public holidays, 100% in-office work", "qualificationsBasic" : "High school diploma required, 2–3 Years of Customer Service experience required, Proficiency in MS Office programs, Basic office support skills, Basic math skills, Ability to maintain confidentiality, Attendance/Punctuality", "qualificationsPreferred" : "Associate degree preferred, Equivalent work experience, Yardi/MRI experience preferred", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "The Administrative Assistant keeps official records and executes in accordance with established standard operation procedures in conjunction with other management and staff. Provides administrative support to the General Manager and department managers. PRINCIPAL JOB ACTIVITIES: General office administration including but not limited to; ordering office supplies, receiving and distributing mail, overseeing shipping and postage for the office, and maintaining office equipment while upholding a safe and clean office environment, greeting and directing visitors, and answering phone calls and referring inquiries to correct office personnel. Maintain tenant contact information. Manage and maintain insurance documentation for mall tenants and contractors performing work on property in compliance with the requirements outlined in the lease or corporate policy. Coordinate before/after hour tenant or contractor requests. Accept and document all rent payments received in management office and send to lockbox. Collect and maintain customer traffic numbers for the center, including monthly reporting, if applicable. Organize lease files and documentation for the property in accordance with policy and procedure. Maintain controlled access by issuing visitor badges and verifying insurance requirements are met. Keep Emergency Communication System for tenants and staff up to date. Respond promptly to customer needs and to requests for service and assistance. Review monthly rent roll, issue manual bills for charge backs and coordinate posting with Accounting Department. Collect and input tenant sales into Yardi/MRI. Generate and submit New Vendor request forms and W9s. Accounts Payable; review, code and submit invoices for payment. Submit Open/Close notices for store openings or closures. Accounts Receivable; follow up with local/regional tenants on past due balances. Prepare correspondence as directed, tenant notices, late letters, etc. Maintain asset register to complete personal property tax requirements. Maintain Office of Foreign Assets Control (OFAC) search files, if applicable. Monitor utility invoices and respond to Energy Management Consultant (Engie) for exception billings. Participate in annual property strategic and initiative goal setting meetings. Other duties as assigned. The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. REQUIREMENTS: High school diploma required. Associate degree preferred, or equivalent work experience. Minimum of 2–3 Years of Customer Service experience required. Yardi/MRI experience preferred. Must be able and willing to work varying schedules, which may include public holidays. Comfortable working in a fast paced, highly dynamic work environment. Excellent interpersonal, organizational, time management, verbal, and written communication skills. Ability to work and learn independently and in a team situation; self-motivated, proactive individual with a positive attitude. Manages competing demands; able to deal with frequent change, delays, or unexpected events. Strong attention to detail and ability to follow through. Proficiency in MS Office programs (Outlook, Word, Excel etc.), basic office support skills (telephone, filing, data entry) and basic math skills. Patience and listening skills to respond appropriately and interact positively with upset customers. Interpersonal skills to create a pleasant experience for all customers, such as being personable and attentive. Must be able to maintain the highest level of confidentiality; keep internal information and records confidential. Attendance/Punctuality - consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position. Pay Range $26.44—$28.85 USD Centennial is a retail real estate owner and operator with a national portfolio of shopping, dining, entertainment and mixed-use destinations as well as a full-service property management platform serving third-party owners. With over 300 employees nationwide, the firm now operates 20 million square feet of mixed-use destinations in 16 states. Since 1997, Centennial has played a pivotal role in shaping the evolution of American retail by creating a superior multi-faceted shopping experience with properties that serve not only as a place of commerce, but as a place of community. #centennial #createdbycentennial Centennial does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Centennial to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Centennial will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies. All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.", "summaryDescription" : "Administrative Assistant at Centennial Real Estate Company LLC. Skills: Office administration, Customer service, Record keeping. Keep official records. 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Support colleagues; Support the Firm; Assist additional executives; Assist guests", "domainKnowledge" : "Private markets; Investment solutions; StepStone Group policies", "domainList" : [ "private-markets", "investment-solutions", "stepstone-group-policies" ], "domainSpecificKnowledge" : [ "Private markets", "Investment solutions", "StepStone Group policies" ], "toolProficiency" : [ "Microsoft Word", "Microsoft Excel", "Microsoft PowerPoint", "Microsoft Outlook" ], "communicationSkills" : "Written communication; Verbal communication", "documentationSkills" : "Document editing", "problemSolvingSkills" : "Problem solving", "qualificationsBasic" : "Three years administrative support, Financial institution experience", "qualificationsPreferred" : "College degree preferred", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "We are global private markets specialists delivering tailored investment solutions, advisory services, and impactful, data driven insights to the world’s investors. Leveraging the power of our platform and our peerless intelligence across sectors, strategies, and geographies, we help identify the advantages and the answers our clients need to succeed. POSITION OVERVIEW The Executive Assistant of StepStone Group will provide high-level administrative support to executives. To be successful in this role, the Executive Assistant will need to work proactively and with minimal guidance, displaying excellent time-management and communication skills, while understanding the needs and characteristics of the people with whom they work. Though the Executive Assistant will primarily work with appointed Partners or Managing Directors, they will also be required to assist the General Administrative team and Manager from time to time, on an as needed basis. ESSENTIAL JOB FUNCTIONS: Monitor heavy and fluctuating calendar, high volume of calls, e-mails, and flow of communication. Compose, draft, proof, edit, and finalize correspondence including e-mail and other documents. Screen all calls for executive and handle all inquiries within capacity. Track Executives' meetings, as well as necessary follow ups Review incoming mail and/or email, prioritize and summarize content, and process replies on own initiative or from executive's notes and directives. Plan and coordinate monthly and weekly team meetings as requested. Familiarity with StepStone Groups policies as outlined in the handbook and on-line, including but not limited to, travel, personal stock, IT, and record retention. Handle planning logistics for complex domestic and international trips using the Firm's contracted travel agency; provide detailed itineraries, agendas, directions, and backup materials. Prepare expense reports in timely manner ensuring accuracy and submit in accordance with Firm policy. Monitor executive's calendars and anticipate where problems might arise regarding calendar, meeting preparation, needs of executives involved, requests for meetings and telephone calls; communicate potential and/or confirmed changes to involved parties immediately. Schedule and coordinate complex meetings and executive events requiring detailed logistics handling and problem solving, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available, coordinate hospitality services as needed; assist with various StepStone Group off-site meetings as requested in an upbeat and professional manner. Liaise with clients, investors, guests, and all StepStone Group personnel in professional and courteous manner adhering to StepStone Groups culture and values statements. Act in discreet and professional manner with others; sensitivity to the confidential nature of the Firm's business and consistently uphold such confidences and use this information only in the course of performing your job for StepStone Group. Act as a team player, including taking on additional tasks to support colleagues and the Firm and offering to help before being asked; give credit where credit is due. Contribute your talents and efforts to a productive, pleasant, and safe working environment. Assist and provide phone coverage for additional executives when necessary. Assist StepStone Group guests with general office support and reservations (travel, dinner, and local transportation, etc.). EDUCATION AND/OR WORK EXPERIENCE REQUIREMENTS: A minimum of three years' experience providing administrative support in a financial institution College degree preferred REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES: Ability to manage highly sensitive, confidential information with complete discretion. Demonstrates sound judgment; skilled in developing and maintaining professional relationships that reflect positively on StepStone Group. Ability to manage a high volume of work and prioritize tasks/projects based on urgency. Strong focus on attention to detail, accuracy, and thoroughness. Excellent verbal and written communication skills; able to present ideas clearly and facilitate open, multi-directional information flow. Effective team player who can collaborate or make independent decisions as needed. Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); capable of quickly and accurately producing/editing spreadsheets and presentations. Ability to perform routine office tasks such as opening mail, printing, collating, photocopying, faxing, and mailing. OTHER ATTRIBUTES: Demonstrates a sense of urgency and adaptability. Thrives in a fast-paced, dynamic environment; flexible and responsive to change. Self-motivated; proactively identifies areas for improvement and suggests creative solutions to streamline workflows. Demonstrates behaviors and work ethic that reflect the Firm’s core values and principles. Salary Range: $72,000 - $87,000 The salary range is an estimate of pay for this position. Actual pay may vary depending on job-related factors that can include location, education, skill, and experience. The salary range does not include any benefits or other forms of possible compensation that may be available to employees. #LI-Hybrid At StepStone, we believe that our people are our most important asset and crucial to our success. We are an Equal Opportunity Employer that strives to create an environment that empowers our employees and allows them to be heard, regardless of title or tenure. Our organizational community features multiple Employment Resource Groups as well as mentorship programs to enhance the employee experience for all. As an Equal Opportunity Employer, StepStone does not discriminate on the basis of race, creed, color, religion, sex, national origin, citizenship status, age, disability, marital status, sexual orientation, gender identity, gender expression, genetic information or any other characteristic protected by law. Candidates must be at least 18 years old to apply. Developing People at StepStone", "summaryDescription" : "Executive Assistant - General & Administration at StepStone Group. Skills: Executive support, Administrative support, Calendar management, Travel planning. Monitor calendar. Handle high volume calls", "postedDate" : "2026-06-14T08:36:18.690", "createdAt" : "2026-06-14T08:36:18.690", "lastUpdated" : "2026-06-15T05:10:45.615", "ingestTimestamp" : "2026-06-14T08:36:18.690", "mongoId" : "6a2c7bea74d8ee00a094b9a6", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 72000, "salaryAnnualMax" : 87000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Expense reporting", "Travel logistics", "Meeting coordination", "Document editing", "Call screening", "Discretion", "Adaptability", "Flexibility", "Responsiveness", "Executive support", "Administrative support", "Calendar management", "Travel planning", "Time management", "Communication", "Relationship building", "Prioritization", "Problem solving", "Private markets", "Investment solutions", "StepStone Group policies", "Microsoft Word", "Microsoft Excel", "Microsoft PowerPoint", "Microsoft Outlook" ], "skillCount" : 25, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "_score" : 875.1086, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Financial Services", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2ca54074d8ee00a09b569f", "title" : "Legal Executive Assistant", "company" : "Gibson Dunn", "industry" : "Legal", "salary" : { "min" : 75000.0, "max" : 110000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Mid-level Legal Executive Assistant in Washington, DC, adjusted for the legal industry and a large, global law firm." }, "location" : "Washington, D.C.", "locations" : [ "Washington", "D.C." ], "timestamp" : "2026-06-15T06:49:16.912", "fingerprint" : "a6458a968d4073b291a20d8ffc4d95f45efea3a155ac95ee04b36b8db0e6afe6", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/gibsondunn/jobs/4251472009", "externalId" : "4251472009", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Washington", "state" : "District of Columbia", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "38.8950982,-77.0363849" } ], "locationText" : "Washington, District of Columbia, United States", "professionalSkills" : [ "Practice coordination", "Administrative duties", "Client onboarding", "Billing", "Relationship management", "Travel arrangements" ], "hardSkillsList" : [ "Editing documents", "Entering time", "Processing expense reports", "Answering telephone calls" ], "softSkillsList" : [ "Discretion" ], "hardSkills" : [ { "name" : "Editing documents", "level" : "intermediate" }, { "name" : "Entering time", "level" : "intermediate" }, { "name" : "Processing expense reports", "level" : "intermediate" }, { "name" : "Answering telephone calls", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Discretion" } ], "majorSkills" : "Executive support, Practice coordination, Administrative support", "majorSkillsList" : [ "Executive support", "Practice coordination", "Administrative support" ], "coreResponsibilities" : "Coordinate daily activities, Provide administrative support, Provide practice coordination, Manage day-to-day coordination, Manage administrative duties, Schedule meetings, Prepare reports, Prepare meeting materials, Enter time, Edit documents, Furnish information, Respond to routine correspondence, Assist with technical support, Process expense reports, Answer telephone calls, Manage client onboarding, Manage billing, Manage relationship management, Organize travel arrangements, Provide back-up support, Liaise with other firm departments, Liaise with key stakeholders", "teamCollaboration" : "Team-oriented mentality; Work with assigned attorney(s); Work with other firm departments; Work with key stakeholders", "domainKnowledge" : "Legal environment", "domainList" : [ "legal-environment" ], "domainSpecificKnowledge" : [ "Legal environment" ], "toolProficiency" : [ "Microsoft Office Suite" ], "communicationSkills" : "Verbal communication; Written communication", "documentationSkills" : "Proofing materials", "problemSolvingSkills" : "Critical-thinking", "specialRequirements" : "Overtime, Weekends", "qualificationsBasic" : "5+ years relevant experience required, Ability to work independently, Ability to work with a team, Ability to delegate, Ability to manage resources effectively, High degree of initiative, Critical-thinking skills, Exercising independent judgment, Making decisions, Managing multiple priorities, Work in a fast-paced environment, Demonstrated ability to juggle multiple competing tasks and demands, Minimal supervision, High level of integrity, High level of discretion, Handling confidential information, Flexibility to work overtime, Flexibility to work weekends", "qualificationsPreferred" : "Bachelors degree preferred", "workSiteFlexibility" : "Onsite", "rawDescription" : "Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm’s work is distinguished by a unique combination of precision and vision. Based in Washington, D.C., the Legal Executive Assistant will be responsible for working with their assigned attorney(s) to coordinate daily activities and provide the highest level of administrative support and practice coordination. This role reports to the local Legal Administrative Services Manager and Director of Administration, taking daily direction from their assigned attorneys. Responsibilities include: Provide executive support as part of a team of Legal Executive Assistants to a group of partners and of counsel attorneys. Collaborate closely with assigned attorneys to effectively manage day-to-day coordination of the attorneys’ respective practices. Manage a broad range of complex administrative duties, such as scheduling meetings, preparing reports and meeting materials, entering time, editing documents, furnishing information, responding to routine correspondence, assisting with technical support, processing expense reports, and answering telephone calls. Manage client onboarding, billing, and relationship management activities. Organize complex domestic/international travel arrangements, with detailed itineraries both personal and professional. Coordinate flights, hotel accommodations, car service, visas, dining reservations, etc. Team-oriented mentality. Provide back-up support to peers. Liaise with other firm departments and key stakeholders to complete tasks effectively and efficiently. Qualifications: Work requires continual attention to detail in composing, typing, and proofing materials, establishing priorities and meeting deadlines.Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands with minimal supervision. Exceptional verbal and written communication and people skills, with the ability to collaborate effectively with diverse stakeholders and clients.Collaboration and facilitation skills to work with various departments and facilitate their ability to work with each other. Ability to work independently and with a team, and to delegate and manage resources effectively. Exhibit high degree of initiative and critical-thinking skills in exercising independent judgment and making decisions in managing multiple priorities in a fast-paced, deadline-driven, detail-oriented work environment. High level of integrity and discretion in handling confidential information Self-starter with demonstrated instances of taking initiative. Creative thinker who is resourceful and anticipatory of the needs of their assignments. Flexibility to work overtime and weekends, based on department needs is required. Experience: Bachelors degree preferred. 5+ years relevant experience required, preferably in a legal environment. Highly skilled in Microsoft Office Suite and ability to quickly learn and utilize industry specific computer applications. Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law. Compensation retirement benefits; paid days off, including sick time, and vacation time; parental leave; basic life insurance; Flexible Spending Accounts; as well as discretionary, performance-based bonuses. ______ For technical difficulties with our online application, please contact us at staffrecruiting@gibsondunn.com. Our recruiting support team will respond as soon as possible. ______ Gibson Dunn is committed to ensuring equal employment opportunities for all qualified applicants, including individuals with disabilities. We strive to ensure an inclusive and accessible hiring experience. The Firm will provide reasonable accommodations to qualified individuals with disabilities to enable participation in the application and recruitment process, unless doing so would impose an undue hardship, in accordance with applicable laws and regulations. If you require a reasonable accommodation to complete an application, participate in an interview, or otherwise take part in the recruitment process, please contact us at recruiting-accommodations@gibsondunn.com. Please note, this is a dedicated email inbox established exclusively to assist applicants with accommodation request related to the recruitment process. Inquiries about the status of an application or other non-accommodation matter will not receive a response.", "summaryDescription" : "Legal Executive Assistant at Gibson Dunn. Skills: Executive support, Practice coordination, Administrative support. Coordinate daily activities. Provide administrative support", "postedDate" : "2026-06-13T23:04:30.831", "createdAt" : "2026-06-13T23:04:30.831", "lastUpdated" : "2026-06-15T06:49:16.912", "ingestTimestamp" : "2026-06-13T23:04:30.831", "mongoId" : "6a2ca54074d8ee00a09b569f", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 75000, "salaryAnnualMax" : 110000, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ "Editing documents", "Entering time", "Processing expense reports", "Answering telephone calls", "Discretion", "Executive support", "Practice coordination", "Administrative support", "Administrative duties", "Client onboarding", "Billing", "Relationship management", "Travel arrangements", "Legal environment", "Microsoft Office Suite" ], "skillCount" : 15, "jobCategory" : "operations", "jobSubcategory" : "legal", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "_score" : 868.1674, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Legal", "llmIndustryConfidence" : 0.98 }, { "id" : "6a2c79bb74d8ee00a0942af5", "title" : "Administrative Assistant", "company" : "Holder Construction", "industry" : "Real Estate", "salary" : { "min" : 47000.0, "max" : 65000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Administrative Assistant in Fort Wayne, IN, adjusted for mid-seniority and the construction industry." }, "location" : "Fort Wayne, IN", "locations" : [ "Fort Wayne", "IN" ], "timestamp" : "2026-06-15T09:45:38.796", "fingerprint" : "e39f4e09ad2b44288b127a4db19059a36730f3c9c7893490f215244f7a184527", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/holderconstruction/jobs/4266169009", "externalId" : "4266169009", "industryFunction" : { }, "structuredLocations" : [ { "workMode" : "onsite" } ], "locationText" : "", "employmentType" : "FULL_TIME", "technicalSkills" : "Microsoft Office Suite, Word, Excel, Outlook", "professionalSkills" : [ "Cost coding", "Record-keeping", "Expense categorization" ], "hardSkillsList" : [ "Accounts payable processing", "Invoice management", "Financial record maintenance" ], "hardSkills" : [ { "name" : "Accounts payable processing", "level" : "intermediate" }, { "name" : "Invoice management", "level" : "intermediate" }, { "name" : "Financial record maintenance", "level" : "intermediate" } ], "majorSkills" : "Accounts payable, Cost coding, Administrative support", "majorSkillsList" : [ "Accounts payable", "Cost coding", "Administrative support" ], "coreResponsibilities" : "Process vendor invoices, Manage vendor invoices, Ensure timely payments, Ensure accurate record-keeping, Code project costs, Track project costs, Record expenses, Categorize expenses, Liaise with vendors, Liaise with internal teams, Resolve invoicing queries, Resolve cost-related queries, Maintain financial records, Organize financial records, Provide administrative support", "teamCollaboration" : "Internal teams", "domainKnowledge" : "Construction industry", "domainList" : [ "construction-industry" ], "domainSpecificKnowledge" : [ "Construction industry" ], "toolProficiency" : [ "Microsoft Word", "Microsoft Excel", "Microsoft Outlook" ], "communicationSkills" : "Invoicing queries; Cost-related queries", "documentationSkills" : "Financial records documentation", "problemSolvingSkills" : "Resolve queries", "specialRequirements" : "Substance abuse testing, Background screening", "qualificationsBasic" : "Proven experience in administrative roles, Experience with accounts payable, Experience with cost coding, Organizational skills, Attention to detail, Proficiency in Microsoft Office Suite, Excellent communication skills, Excellent interpersonal skills, Ability to work independently, Ability to work as part of a team", "qualificationsPreferred" : "Familiarity with accounting software", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "ABOUT US Holder Construction is a nationally recognized leader in the construction industry, consistently ranked among the top firms on ENR’s Top 400 Contractors list. We are a performance-driven company that believes in rewarding excellence and investing in our people. Our structured career development program empowers associates to grow quickly into expanded roles and responsibilities based on merit. With operations throughout the United States, we offer a highly competitive compensation and benefits package, including: Annual bonus program Paid time off Health, dental, vision, and life insurance 401(k)-retirement plan Night and swing shift differential pay for select roles We are looking for an Administrative Assistant to join our Operations team in Fort Wayne, IN. This is a full-time, in-person position. Key Responsibilities Accounts Payable: Process and manage vendor invoices, ensuring timely payments and accurate record-keeping. Cost Coding: Accurately code and track project costs, ensuring all expenses are recorded and categorized correctly. Communication: Liaise with vendors and internal teams to resolve any invoicing or cost-related queries. Documentation: Maintain and organize financial records and documentation. Support: Provide administrative support to other departments as needed. Qualifications Required: Proven experience in administrative roles, preferably with a focus on accounts payable and cost coding. Strong organizational skills and attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Excellent communication and interpersonal skills. Ability to work independently and as part of a team. Preferred: Familiarity with accounting software. Holder is committed to Equal Opportunity Employment (EOE). Substance abuse testing and a background screening is a condition of employment and Holder Construction does not sponsor applicants for immigration status or benefits.", "summaryDescription" : "Administrative Assistant at Holder Construction. Skills: Accounts payable, Cost coding, Administrative support. Process vendor invoices. Manage vendor invoices", "postedDate" : "2026-06-14T08:46:27.414", "createdAt" : "2026-06-14T08:46:27.414", "lastUpdated" : "2026-06-15T09:45:38.796", "ingestTimestamp" : "2026-06-14T08:46:27.414", "mongoId" : "6a2c79bb74d8ee00a0942af5", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 47000, "salaryAnnualMax" : 65000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Accounts payable processing", "Invoice management", "Financial record maintenance", "Accounts payable", "Cost coding", "Administrative support", "Record-keeping", "Expense categorization", "Construction industry", "Microsoft Word", "Microsoft Excel", "Microsoft Outlook" ], "skillCount" : 12, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.8888889, "_score" : 867.65845, "daysOld" : 1, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Construction", "llmIndustryConfidence" : 0.95 }, { "id" : "69ce5df99bc74574cb671a2e", "title" : "Executive Assistant II", "company" : "Texas Workforce Commission", "industry" : "Government", "salary" : { "min" : 65000.0, "max" : 95000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Executive Assistant II in Austin, TX, adjusted for senior seniority level within the government industry." }, "location" : "826734", "locations" : [ "826734", "
Austin:1411 Brazos (320TX-4000)
1411 Brazos St
Austin, 78701

" ], "timestamp" : "2026-06-15T22:31:58.439", "fingerprint" : "ba64779ca7fae56826828f4f60f525a3b71ebc5386b36ebbe5c7048c22db3a3e", "source" : "taleo", "language" : "en", "applyUrl" : "https://aa270.taleo.net/careersection/ex/jobdetail.ftl?job=33962", "externalId" : "33962", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Austin", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "30.2711286,-97.7436995" } ], "locationText" : "Austin, Texas, United States", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "Senior", "technicalSkills" : "Microsoft Office Suite, Word, PowerPoint, Excel, Outlook, Teams", "professionalSkills" : [ "Organizational skills", "Administrative operations", "Program operations", "Support services", "Business management", "Clerical administration", "Policy interpretation", "Record management", "Travel arrangements", "Human resource activities", "Distribution procedures", "Tracking procedures", "Administrative procedures", "Filing systems" ], "hardSkillsList" : [ "Administrative assistance", "Technical assistance", "Schedule management", "Meeting coordination", "Purchase requisitions", "Confidential communications", "Document verification", "Report maintenance", "Form processing", "Personnel file auditing", "Correspondence editing", "Business form adherence" ], "hardSkills" : [ { "name" : "Administrative assistance", "level" : "intermediate" }, { "name" : "Technical assistance", "level" : "intermediate" }, { "name" : "Schedule management", "level" : "intermediate" }, { "name" : "Meeting coordination", "level" : "intermediate" }, { "name" : "Purchase requisitions", "level" : "intermediate" }, { "name" : "Confidential communications", "level" : "intermediate" }, { "name" : "Document verification", "level" : "intermediate" }, { "name" : "Report maintenance", "level" : "intermediate" }, { "name" : "Form processing", "level" : "intermediate" }, { "name" : "Personnel file auditing", "level" : "intermediate" }, { "name" : "Correspondence editing", "level" : "intermediate" }, { "name" : "Business form adherence", "level" : "intermediate" } ], "majorSkills" : "Executive assistance, Administrative support, Schedule management, Confidentiality", "majorSkillsList" : [ "Executive assistance", "Administrative support", "Schedule management", "Confidentiality" ], "coreResponsibilities" : "Provide administrative assistance to Division Director, Provide technical assistance to Division Director, Manage Division Director's schedule, Assist with three department directors' schedules, Coordinate meetings and calls, Send calendar appointment invitations, Block out time slots for projects, Enter purchase requisitions for supplies, Enter purchase requisitions for training, Enter purchase requisitions for other items, Handle confidential communications, Prepare confidential information, Verify confidential documents, Process confidential reports, Maintain confidential forms, Manage records of time for direct reports, Manage records of leave for direct reports, Approve timesheets, Prepare travel arrangements, Complete travel request forms, Complete travel reimbursement forms, Adhere to travel requirements, Review Division Director's e-mail, Receive telephone calls for Division Director, Respond to inquiries regarding program processes, Respond to inquiries regarding program requirements, Assist with human resource activities, Track human resource deadlines, Calendar human resource reminders, Organize division-level personnel files, Audit division-level personnel files, Maintain confidentiality of personnel files, Develop distribution procedures, Develop tracking procedures, Ensure deadlines are met for assignments, Ensure deadlines are met for projects, Ensure deadlines are met for action plans, Ensure deadlines are met for legislative inquiries, Coordinate work between departments, Coordinate work between management, Develop administrative procedures, Oversee administrative procedures, Organize divisional digital filing systems, Organize divisional paper filing systems, Maintain divisional digital filing systems, Maintain divisional paper filing systems, Monitor office supply levels, Review correspondence, Edit documents, Perform other duties as assigned", "teamCollaboration" : "Coordinate work between departments; Coordinate work between management; Collaborative team environment", "projectManagementSkills" : [ "Overseeing administrative operations", "Tracking procedures", "Action plans" ], "domainKnowledge" : "Agency programs; Business management practices; Program processes; Program requirements; Texas resident requirements", "domainList" : [ "agency-programs", "business-management-practices", "program-processes", "program-requirements", "texas-resident-requirements" ], "domainSpecificKnowledge" : [ "Agency programs", "Business management practices", "Program processes", "Program requirements", "Texas resident requirements" ], "toolProficiency" : [ "Microsoft Office Suite", "Web application software", "Standard browsers" ], "communicationSkills" : "Communicate effectively", "documentationSkills" : "Document verification; Maintain documents; Prepare reports; Maintain forms; Business form adherence", "continuousLearning" : "Extensive opportunities for training; Extensive opportunities for development", "problemSolvingSkills" : "Problem-solving skills; Analyze work problems; Interpret complex policies; Make decisions quickly; Critical thinking", "specialRequirements" : "Up to 20% travel within Texas, Must be a Texas resident, Willing to relocate to Texas, Requires sponsorship for employment visa", "qualificationsBasic" : "Six years full-time experience in responsible position, Thorough knowledge of agency programs, Thorough knowledge of business management practices, Thorough knowledge of clerical administration, Experience organizing support services, Experience coordinating program operations, Experience analyzing work problems, Experience interpreting complex policies", "qualificationsPreferred" : "Relevant academic credits applied toward experience", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "WHO WE ARE: Texas Workforce Commission connects people with careers across the state. While we are based in Austin on the north lawn of the Texas State Capitol, we have offices statewide. We're a Family Friendly Certified Workplace with competitive salaries, extensive opportunities for training and development, and fantastic benefits. This position is located at 1411 Brazos Street, Austin, Texas in the UI and Regulation Division. TWC is not considering applications from individuals who require sponsorship for an employment visa, including those currently on student or postgraduate visas. You must be a Texas resident to work for the Texas Workforce Commission or willing to relocate to Texas. WHO YOU ARE: The Unemployment Insurance (UI) department is looking for an Executive Assistant II. The ideal candidate will have good organizational skills, strong attention to detail and the ability to handle multiple priorities while meeting strict deadlines. WHAT YOU WILL DO: This posting is for an Executive Assistant II, which performs advanced (senior-level) professional assistance work for an executive. Work involves overseeing high-level administrative operations of a division. May supervise the work of others. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment. YOU WILL BE TRUSTED TO: -Provide highly responsible administrative and technical assistance to the Division Director (DD). - Manage the DD's schedule and assist with three department directors’ schedules, including coordinating with other assistants to schedule meetings/calls, sending calendar appointment invitations, and blocking out time slots for projects/tasks. -Enter purchase requisitions as needed for supplies, training, and other items for the DD’s office. -Handle, prepare, verify, process and maintain confidential communications, information, documents, reports and forms. -Manage records of time and leave for the DD’s direct reports, and under delegation, approve timesheets. -Prepare the DD’s travel arrangements, complete request and reimbursement forms, and strictly adhere to travel requirements. -Review the DD's e-mail, receive telephone calls for the DD, and take appropriate action on the DD's behalf, including responding to inquiries regarding program processes and requirements. -Assist with human resource activities, including tracking deadlines and calendaring reminders, organizing and auditing division-level personnel files, and maintaining confidentiality. -Develop and maintain distribution and tracking procedures for the division on agency-wide assignments, special projects, action plans, and legislative inquiries to ensure that deadlines are met. -Coordinate work between departments and management. -Develop and oversee administrative procedures. -Organize and maintain divisional digital and paper administrative filing systems. -Monitor DD’s office supply levels. -Review and edit correspondence/documents with proper business form. -Perform other duties as assigned. YOU QUALIFY WITH: -Six years of full-time experience in a responsible position which provided thorough knowledge of agency programs and services; business management practices, clerical administration, and procedures; or experience in organizing and coordinating support services or program operations which included analyzing work problems and interpreting complex policies and procedures. -Relevant academic credits may be applied toward experience qualifications for this position. YOU ARE A GREAT FIT WITH: -Strong organizational, planning, and problem-solving skills in a fast-paced environment. -Proven ability to coordinate executive calendars, meetings, and conferences with attention to detail. -Proficient in the use of technology, including web application software using standard browsers and Microsoft Office Suite (Word, PowerPoint, Excel and Outlook, Teams). -Knowledge of standard business practices, applicable rules and regulations. -Ability to solve problems, make decisions quickly and communicate effectively. -A positive attitude and professional demeanor to support colleagues in achieving division goals. -Ability to work both independently and engage in a collaborative, results-oriented team environment. -Demonstrated initiative, discretion, and critical thinking in high-responsibility administrative roles. YOU GAIN: - A Family Friendly Certified Workplace. - Competitive salary: $5,239.00/month - Defined Retirement Benefit Plan - Optional 401(k) and 457 accounts - Medical Insurance - Paid time off, including time for vacation, sick and family care leave - Additional benefits for active employees can be found at https://www.ers.texas.gov/Active-Employees/Health-Benefits. Duty involves up to 20% travel within the state of Texas. VETERANS: Use your military skills to qualify for this position or other jobs! Go to www.texasskillstowork.com to translate your military work experience and training courses into civilian job terms, qualifications, and skill sets. Also, you can compare this position to military occupations (MOS) at the Texas State Auditor's Office by pasting this link into your browser: https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdf HOW TO APPLY: To be considered, please complete a State of Texas Application for Employment and apply online at www.workintexas.com or on Taleo ( Job Search ). TWC is not considering applications from individuals who require sponsorship for an employment visa, including those currently on student or postgraduate visas. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. A position utilizing this classification will be designated as security sensitive according to the Texas Labor Code, Section 301.042. United States-Texas-Austin", "summaryDescription" : "Executive Assistant II at Texas Workforce Commission. Skills: Executive assistance, Administrative support, Schedule management, Confidentiality. Provide administrative assistance to Division Director. 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Executive Comms Admins provide advanced IT support to all Command Executives identified as priority 1-3, including support for computer network systems and client support services. They will also assist with and perform tracking, proper assignment and coordination of tickets submitted by the customer as well as reporting status. The successful candidate will play a key role in maintaining continuity of operations for Command priority customers while exercising independent judgment in performing complex technical tasks. An active TS/SCI is required for this position. ## What you will be doing Staff the dedicated USSPACECOM telephone line as first point of contact for priority customers Act as the first point of contact for identified priority customer user issues including account creation, access remediation, and resolution for known problems. Utilize best judgement to support effective solutions for users. Manage priority USSPACECOM customer service response times based on government provided guidelines at HQ USSPACECOM facilities and General Officer/Flag Officer (GOFO) housing. Support VIP / Executive Staff site visits and surge IT service, Service Desk, and VTC support during USSPACECOM Tier 1 National Level Exercises Operate, maintain, and provide input to USSPACEOM J6 processes, computer facilities, current and new IT System hardware and software. Service all IT and communications-related issues for HQ USSPACECOM mission computer hardware, software, and LANs. Coordinate and implement solutions for issues pertaining to systems/capabilities not functioning within baseline mission need. Manage issues that can be resolved onsite without the need for administrative capabilities held by the system/capability owner. Coordinate with system/capability owners to solve issues pertaining to software or network that cannot be handled on-site Solve issues and manage configurations on military devices such as desktops, mobile devices (cellular phones, tablets, MiFis), and printer management. Employ HQ USSPACECOM IT Focal Point for helpdesk ticket management. ## What you will need A BS degree in Information Technology, Cybersecurity, Data Science, Information Systems, or Computer Science from an ABET accredited or CAE designated institution Over four years of relevant technical experience Excellent customer service skills including customer relationships, responsiveness, and timely resolution of job tickets Demonstrated ability to apply Help Desk performance metrics to improve customer satisfaction, response times, and overall efficiency Core and Additional Knowledge, Skills, and Abilities Tasks (KSATs) defined in the DoD Cyber Workforce Framework for Work Role 451 Intermediate. Required Certification: Security+: Desired Certification: Cloud+, GICSP, GSEC, or SSCP certification TS/SCI clearance required ## Additional Information Delta Solutions & Strategies offers a generous benefits package to include medical, dental, vision, life insurance, 401(k), PTO, paid holidays, parental, military, and jury duty paid leaves. In compliance with Colorado’s Equal Pay for Equal Work Act, the salary range for this position is $75,000-$90,000. Please note that the salary information is a general guideline only. Delta Solutions & Strategies considers factors such as (but not limited to) scope and responsibilities of the position, candidate’s work experience, education/training, key skills, internal peer equity, as well as market and business considerations when extending an offer. We are an Equal Opportunity Employer. We do not and will not discriminate in employment and personnel practices based on race, sex, age, disability, veteran status, religion, national origin or any other basis prohibited by applicable law. Hiring, transferring, and promotion practices are performed without regard to the above listed items. 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Launch Potato is a profitable digital media company that reaches over 30M+ monthly visitors through brands such as FinanceBuzz, All About Cookies, and OnlyInYourState. As The Discovery and Conversion Company, our mission is to connect consumers with the world’s leading brands through data-driven content and technology. Headquartered in South Florida with a remote-first team spanning over 15 countries, we’ve built a high-growth, high-performance culture where speed, ownership, and measurable impact drive success. WHY JOIN US? At Launch Potato, you’ll accelerate your career by owning outcomes, moving fast, and driving impact with a global team of high-performers. This role requires working in our Delray Beach office 4 days per week. The Role This role sits at the intersection of executive operations, personal assistant support, and company events. As Launch Potato has scaled to nearly 200 people across 18 countries, executive ops complexity has outpaced what ad-hoc support can sustain. This role consolidates all three into a single dedicated owner so leadership stays focused on the business. The mission: keep C-suite running at maximum effectiveness and own every internal and external event end-to-end. Our events are extremely important; there needs to be a passion and level of detail that matches what our Fortune 100 partners expect. This person is in the room at industry conferences and C-level partner dinners, not just coordinating behind the scenes. What You'll Bring 5-7+ years of EA experience; 3+ years supporting C-suite or President-level leaders Demonstrated experience supporting multiple C-suite executives simultaneously with competing priorities End-to-end event ownership across industry conferences and internal company events Vendor sourcing, contract negotiation, and budget reconciliation experience Strong proficiency in Google Sheets (Excel also acceptable) Proficiency in Google Workspace, Slack, Concur, and Calendly What You'll Own Executive Support Schedule management across multiple C-suite executives, balancing strategic priorities and competing time-sensitive demands Inbox ownership: draft responses, maintain follow-ups, proactively flag urgent communications Meeting coordination: agendas, pre-reads, follow-ups, and execution Executive travel and personal logistics Confidentiality and professional judgment across all executive interactions Event Coordination End-to-end conference logistics: registration, hotel blocks, travel, swag, booth and sponsorship coordination Conference schedule management: pre-booked meetings, dinners, and networking External-facing client entertainment and partner events during conferences Internal company events: All Hands, offsites, holiday parties, and culture events (in-person and virtual) Vendor sourcing, contract negotiation, and budget ownership and reconciliation Forward-looking event calendar, run-of-show documents, and post-event recaps Operations and Administration NDAs, expense reports, budget tracking, swag orders, and routine deliverables Proactive identification and resolution of administrative bottlenecks Liaison between C-suite and Finance, Sales, Account Management, and the Executive Team Vendor relationship management across venues, caterers, hotels, and AV Traits of Success Exceptional organization and attention to detail Ownership-driven: sees problems before being asked, resolves without prompting High emotional intelligence and professional judgment Comfortable managing ambiguity and competing priorities without losing detail Strong written and verbal communication; represents the company credibly at the executive level Discretion and trustworthiness with sensitive information Urgency and follow-through Tech savvy: leverages AI to automate/speed up manual work, creates systems in gsuite that ensure accountability, etc. Who Won't Succeed Here Waits for explicit instructions instead of taking ownership Struggles with technology: we are tech forward so this person needs to be a pro in our systems listed above Can't build cross-functional relationships in a remote environment Gets overwhelmed managing executive support and event logistics simultaneously Lacks the organizational discipline or pace this role demands Total Compensation Base salary is set according to market rates for the nearest major metro and varies based on Launch Potato’s Levels Framework. Your compensation package includes a base salary, profit-sharing bonus, and competitive benefits. Launch Potato is a performance-driven company, which means once you are hired, future increases will be based on company and personal performance, not annual cost of living adjustments. Want to accelerate your career? Apply now! Since day one, we've been committed to having a diverse, inclusive team and culture. We are proud to be an Equal Employment Opportunity company. We value diversity, equity, and inclusion. We do not discriminate based on race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.", "summaryDescription" : "Senior Executive Assistant at Launch Potato", "postedDate" : "2026-06-14T21:46:46.227", "createdAt" : "2026-06-14T21:46:46.227", "lastUpdated" : "2026-06-16T03:18:16.020", "ingestTimestamp" : "2026-06-14T21:46:46.227", "mongoId" : "6a2c6af374d8ee00a090f713", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 75000, "salaryAnnualMax" : 105000, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Senior", "dataQualityScore" : 0.7777778, "_score" : 859.6004, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Media", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2ea7ec74d8ee00a0e5e7d1", "title" : "Executive Administrative Assistant", "company" : "Harvest Midstream", "salary" : { "min" : 75000.0, "max" : 105000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Senior Executive Administrative Assistant in Houston, United States, adjusted for the energy industry and company size." }, "location" : "Houston, TX", "locations" : [ "Houston, TX", "United States of America" ], "certifications" : [ "Notary public" ], "timestamp" : "2026-06-16T05:24:33.839", "fingerprint" : "dffad82005326838afdcc92d42c135cb882fba690da5202c8bc44cb386f395bb", "source" : "workday", "language" : "en", "applyUrl" : "https://hec.wd5.myworkdayjobs.com/Harvest_Midstream/job/Houston-TX/XMLNAME-26-084U1---Executive-Administrative-Assistant_R006247", "externalId" : "R006247", "industryFunction" : { }, "locationPoint" : "61.63028,-149.81806", "structuredLocations" : [ { "city" : "Houston", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "29.7589382,-95.3676974" } ], "locationText" : "Houston, Texas, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "Associate's", "experienceMinYears" : 10, "experienceMaxYears" : 10, "experienceLevel" : "Senior", "technicalSkills" : "Microsoft Office, Excel, Word, Outlook, Adobe, SAP, IManage", "professionalSkills" : [ "File management", "Invoice management", "Spreadsheet creation", "Presentation creation" ], "hardSkillsList" : [ "Calendar management", "Travel coordination", "Office supply inventory" ], "hardSkills" : [ { "name" : "Calendar management", "level" : "intermediate" }, { "name" : "Travel coordination", "level" : "intermediate" }, { "name" : "Office supply inventory", "level" : "intermediate" } ], "majorSkills" : "Executive support, Calendar management, Travel 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sensitive information, Exercise sound judgment, Exercise discretion, Serve as professional point of contact for external, Serve as professional point of contact for business, Serve as professional point of contact for prospective, Foster relationships, Represent executive office with discretion, Represent executive office with professionalism, Coordinate complex travel arrangements, Develop detailed itineraries, Develop customized itineraries, Ensure efficient executive travel, Ensure seamless executive travel, Act as strategic gatekeeper, Filter requests, Minimize scheduling conflicts, Ensure executive's time is aligned to critical activities, Respond effectively to last-minute changes, Respond effectively to urgent issues, Respond effectively to scheduling disruptions, Ensure continuity of operations under pressure, Coordinate executive events, Coordinate company-wide events, Provide mentorship to administrative professionals, Provide guidance to administrative professionals, Provide informal leadership to administrative professionals, Promote best practices, Foster collaboration among administrative professionals, Support consistency across administrative team, Support excellence across administrative team", "teamCollaboration" : "Interact with multiple stakeholders; Work collaboratively in teams; Work independently; Work across companies; Work with executives", "toolProficiency" : [ "Microsoft Office", "Adobe", "SAP", "IManage" ], "communicationSkills" : "Written communication; Verbal communication", "problemSolvingSkills" : "Problem-solving", "qualificationsBasic" : "10 years administrative experience, 5 years executive-level office experience, High level of professionalism, High level of flexibility, High level of discretion, High level of judgment, High level of diplomacy, High level of tact, Composure under stressful conditions, Handle complex problems with minimal supervision, Establish and maintain effective working relationships, Complete multiple, diverse tasks of differing priorities without close supervision, Excellent written communication skills, Excellent verbal communication skills, Outstanding administrative skills, Outstanding organizational skills, Microsoft Office Excel proficiency, Microsoft Office Word proficiency, Microsoft Office Outlook proficiency, Adobe proficiency, Associate's Degree, Bachelor's Degree", "qualificationsPreferred" : "SAP proficiency, IManage proficiency, Other similar document management systems proficiency, Notary public", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Job Objective: The Executive Assistance will provide administrative and general support to company executives. The EA will support Harvest Midstream, and work across other Hildebrand Enterprise companies and executives, to ensure a smooth flow of communications and appointments as needed. The EA must be capable of interacting effectively across multiple stakeholders at all levels, demonstrate proactive approach and execute a wide range of complex and confidential administrative, personal, and operational tasks. This role handles frequently changing daily events and must be available for meetings and events that take place in the evenings. The EA serves as the problem-solving point person over a wide variety of matters. This position effectively handles a broad range of issues for all members of the Harvest Midstream team in a busy and demanding environment through demonstrated ability to lead and work collaboratively in teams as well as independently. The EA is highly strategic and facilitative and requires a combination of focus and flexibility as well as a willingness to play an active, behind-the-scenes role. The position frequently handles special projects as directed. The ideal individual is highly resourceful with strong emotional intelligence, self-motivation, and strong analytical skills. **Essential Job Responsibilities:** * Proactively manage the executive’s complex calendar, prioritizing and coordinating meetings, appointments, and events to optimize time and ensure alignment with business priorities. * Schedules all meetings and appointments; provides all telephone support, including screening; greets visitors on behalf of the executive and Harvest Midstream team. * Independently prioritizes, plans, coordinates, and/or oversees logistics (audio visuals, hotel, flights, catering, etc.) for meetings (onsite and off-site) with individuals and entities internal and external to the company. * Support executives with various projects including communication, file management, invoice management and tracking, creating, and updating forms, filing agreements, creating spreadsheets and power point presentations, and other similar functions as directed. * Manage office supply inventory and departmental needs, including coordinating orders and serving as a liaison for resolving IT and technology-related issues to ensure uninterrupted team operations. * Maintain the highest level of confidentiality in handling sensitive personal, financial, and business information, always exercising sound judgment and discretion. * Serve as a professional point of contact for external customers, business partners, and prospective clients, fostering strong relationships and representing the executive office with discretion and professionalism. * Coordinate complex travel arrangements and develop detailed, customized itineraries to ensure efficient and seamless executive travel experiences. * Act as a strategic gatekeeper by filtering requests, minimizing scheduling conflicts, and ensuring the executive’s time is aligned to the most critical activities. * Respond effectively to last-minute changes, urgent issues, or scheduling disruptions with professionalism and agility, ensuring continuity of operations under pressure. * Coordinate executive or company-wide events such as employee recognition ceremonies, leadership offsites, and milestone celebrations on behalf of the C-suite. * Provide mentorship, guidance, and informal leadership to other administrative professionals, promoting best practices, fostering collaboration, and supporting consistency and excellence across the broader administrative team. **Other Job Responsibilities:** * Demonstrate commitment to company core values — **Integrity, Ownership, Urgency, Alignment, and Innovation** — in all daily responsibilities and interactions. * Actively support and contribute to the company’s mission and vision through reliable, high-quality work * Other duties as assigned by management. **Qualifications:** * Minimum of 10 years of administrative experience with at least 5 of those being executive-level office experience, with a demonstrated ability to perform duties with a high level of professionalism, flexibility, discretion, judgment, diplomacy and tact. * Maintains composure under stressful conditions and handles complex problems with minimal supervision. * Ability to establish and maintain effective working relationships with employees, supervisors, other departments, officials, external clients, business partners, prospective business partners and the public. * Ability to complete multiple, diverse tasks of differing priorities without close supervision. * Excellent written and verbal communication skills. * Outstanding administrative and organizational skills. * Proficiency in the use and application of the following software: * Required: Microsoft Office Excel, Word, Outlook and PowerPoint; Adobe * Preferred: SAP, iManage or other similar document management systems **Education Requirements, Certifications, Licenses, and Registrations:** * Required: Associate or bachelor’s Degree from an accredited four-year university or college. * Preferred: Notary public.", "summaryDescription" : "Executive Administrative Assistant at Harvest Midstream. Skills: Executive support, Calendar management, Travel arrangements. Manage executive's complex calendar. Prioritize and coordinate meetings", "postedDate" : "2026-06-11T21:05:27.325", "createdAt" : "2026-06-14T21:05:27.314", "lastUpdated" : "2026-06-16T05:24:33.839", "ingestTimestamp" : "2026-06-14T21:05:27.314", "mongoId" : "6a2ea7ec74d8ee00a0e5e7d1", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "sourceUrl" : "https://hec.wd5.myworkdayjobs.com/Harvest_Midstream/job/Houston-TX/XMLNAME-26-084U1---Executive-Administrative-Assistant_R006247", "salaryAnnualMin" : 75000, "salaryAnnualMax" : 105000, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ "Calendar management", "Travel coordination", "Office supply inventory", "Executive support", "Travel arrangements", "File management", "Invoice management", "Spreadsheet creation", "Presentation creation", "Notary public", "Microsoft Office", "Adobe", "SAP", "IManage" ], "skillCount" : 14, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "mid", "dataQualityScore" : 1.0, "_score" : 857.50037, "daysOld" : 4, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Energy", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c7bea74d8ee00a094b98e", "title" : "Administrative Assistant", "company" : "StepStone Group", "industry" : "Consulting", "salary" : { "min" : 35000.0, "max" : 48000.0, "currency" : "GBP", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Administrative Assistant in London, UK, adjusted for mid-seniority and the finance industry." }, "location" : "London, United Kingdom", "locations" : [ "London", "United Kingdom" ], "timestamp" : "2026-06-15T08:43:37.823", "fingerprint" : "98f2aeafb0d5654a5395fca25f812bce241349228d8935d3555d0ba7988262c0", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://www.stepstonegroup.com/current-opportunities/?gh_jid=7992227", "externalId" : "7992227", "industryFunction" : { }, "structuredLocations" : [ { "city" : "London", "country" : "United Kingdom", "continent" : "eu", "source" : "llm", "workMode" : "onsite", "geo" : "51.5074456,-0.1277653" } ], "locationText" : "London, United Kingdom", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Operational metrics", "Resource planning", "Continuous improvement" ], "hardSkillsList" : [ "Expense reporting", "Travel planning", "Meeting coordination", "Proofreading", "Editing" ], "hardSkills" : [ { "name" : "Expense reporting", "level" : "intermediate" }, { "name" : "Travel planning", "level" : "intermediate" }, { "name" : "Meeting coordination", "level" : "intermediate" }, { "name" : "Proofreading", "level" : "intermediate" }, { "name" : "Editing", "level" : "intermediate" } ], "majorSkills" : "Administrative support, Calendar management, Communication", "majorSkillsList" : [ "Administrative support", "Calendar management", "Communication" ], "coreResponsibilities" : "Monitor calendars and emails, Draft and edit correspondence, Track executive meetings and follow-ups, Handle travel logistics, Support event logistics, Prepare expense reports, Anticipate calendar issues, Schedule complex meetings, Assist with off-site meetings, Support colleagues and team projects, Maintain confidentiality, Assist guests with office support", "teamCollaboration" : "Support colleagues; Assist with team projects; Act as a team player", "domainKnowledge" : "StepStone Group policies; Financial environment", "domainList" : [ "stepstone-group-policies", "financial-environment" ], "domainSpecificKnowledge" : [ "StepStone Group policies", "Financial environment" ], "communicationSkills" : "Clear communication; Effective communication", "documentationSkills" : "Document finalization", "problemSolvingSkills" : "Problem solving", "qualificationsBasic" : "3-5 years' professional experience, Ability to manage confidential information, Ability to manage multiple tasks, Ability to work collaboratively, Ability to perform general office duties, Ability to work in a fast-paced environment, Ability to think 'outside of the box'", "qualificationsPreferred" : "College degree preferred", "remoteFriendly" : false, "rawDescription" : "We are global private markets specialists delivering tailored investment solutions, advisory services, and impactful, data driven insights to the world’s investors. Leveraging the power of our platform and our peerless intelligence across sectors, strategies, and geographies, we help identify the advantages and the answers our clients need to succeed. Position Overview The Administrative Assistant of StepStone Group will provide essential administrative support mainly to the Business Development team, while also providing administrative support to another smaller team(s). to executives and teams, helping ensure smooth daily operations in a fast-paced financial environment. The Administrative Assistant should demonstrate strong attention to detail, can work both independently and with others, manage time efficiently, communicate clearly, and understand colleagues’ needs. The Administrative Assistant will work with both appointed executives and assist the General Administrative team on an as needed basis. Responsibilities Monitor heavy and fluctuating calendars, high volume of e-mails, and flow of communication. Compose, draft, proof, edit, and finalize correspondence including e-mail and other documents. Track Executives' meetings, as well as necessary follow-ups Familiarity with StepStone Groups policies as outlined in the handbook and on-line, including but not limited to, travel, personal stock, IT, and record retention. Handle planning logistics for domestic and international trips using the Firm's contracted travel agency; provide detailed itineraries, agendas, directions, visas and passport renewals. Support activities related to roadshows, events and AGMs, including coordination and logistical support. Prepare expense reports in timely manner ensuring accuracy and submitting in accordance with Firm policy. Monitor executive's calendars and anticipate where problems might arise regarding calendar, meeting preparation, needs of executives involved, requests for meetings; communicate potential and/or confirmed changes to parties involved immediately. Schedule and coordinate complex meetings and executive events requiring detailed logistics handling and problem solving, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available, coordinate hospitality services as needed; assist with various StepStone Group off-site meetings as requested in an upbeat and professional manner. Contribute to a positive and productive work environment by supporting colleagues and assisting with team projects as needed. Act in discreet and professional manner with others; sensitivity to the confidential nature of the Firm's business and consistently uphold such confidences and use this information only in the course of performing your job for StepStone Group. Act as a team player, including taking on additional tasks to support colleagues and the Firm and offering to help before being asked; give credit where credit is due. Contribute your talents and efforts to a productive, pleasant, and safe working environment. Assist StepStone Group guests with general office support and reservations (travel, dinner, and local transportation, etc.). Requirements A minimum of 3 -5 years' professional experience; college degree preferred. Ability to manage highly sensitive, confidential information with complete discretion. Demonstrates good judgement; skilled at developing and maintaining relationships representing StepStone Group in a professional manner. Ability to manage multiple tasks and prioritize effectively in a fast-paced environment. Strong attention to detail. Sense of urgency; ability to work in a fast-paced, dynamic environment and flexible attitude when responding to changes. Self-motivated; proactively identify areas for improvement to better streamline team workflow; can think 'outside of the box.' Excellent verbal and written communication skills; presents ideas clearly and communicate openly and effectively with team; facilitate multi-directional information flow. Ability to work collaboratively as part of a team. Ability to perform general office duties including printing, binding and ability to upload meeting materials to iPads. Capable of working in a way that reflects the Firm's core values and principles. Technically proficient; using Microsoft Office Suite: Word, Excel, PowerPoint, and Outlook Benefits Discretionary bonus based on individual and team performance. At StepStone, we believe that our people are our most important asset and crucial to our success. We are an Equal Opportunity Employer that strives to create an environment that empowers our employees and allows them to be heard, regardless of title or tenure. Our organizational community features multiple Employment Resource Groups as well as mentorship programs to enhance the employee experience for all. As an Equal Opportunity Employer, StepStone does not discriminate on the basis of race, creed, color, religion, sex, national origin, citizenship status, age, disability, marital status, sexual orientation, gender identity, gender expression, genetic information or any other characteristic protected by law. Candidates must be at least 18 years old to apply. Developing People at StepStone", "summaryDescription" : "Administrative Assistant at StepStone Group. Skills: Administrative support, Calendar management, Communication. Monitor calendars and emails. Draft and edit correspondence", "postedDate" : "2026-06-14T08:58:08.056", "createdAt" : "2026-06-14T08:58:08.056", "lastUpdated" : "2026-06-15T08:43:37.823", "ingestTimestamp" : "2026-06-14T08:58:08.056", "mongoId" : "6a2c7bea74d8ee00a094b98e", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "30k-50k", "hasSalary" : false, "allSkills" : [ "Expense reporting", "Travel planning", "Meeting coordination", "Proofreading", "Editing", "Administrative support", "Calendar management", "Communication", "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Operational metrics", "Resource planning", "Continuous improvement", "StepStone Group policies", "Financial environment" ], "skillCount" : 17, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "_score" : 854.1173, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Finance", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c6af374d8ee00a090f70f", "title" : "Senior Executive Assistant", "company" : "Launch Potato", "salary" : { "min" : 75000.0, "max" : 110000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Senior Executive Assistant in Delray Beach, FL, adjusted for seniority and industry." }, "location" : "United States", "locations" : [ "United States" ], "timestamp" : "2026-06-16T02:49:17.271", "fingerprint" : "c7ff5d877cc0c02c40c59c18aa5c6d1e1784bdc5402a073a738c36ee1e8e319e", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/launch2/jobs/6022068004", "externalId" : "6022068004", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Delray Beach", "state" : "Florida", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "26.4614625,-80.0728201" } ], "locationText" : "Delray Beach, Florida, United States", "experienceMinYears" : 5, "experienceMaxYears" : 7, "experienceLevel" : "Senior", "rawDescription" : "WHO ARE WE? Launch Potato is a profitable digital media company that reaches over 30M+ monthly visitors through brands such as FinanceBuzz, All About Cookies, and OnlyInYourState. As The Discovery and Conversion Company, our mission is to connect consumers with the world’s leading brands through data-driven content and technology. Headquartered in South Florida with a remote-first team spanning over 15 countries, we’ve built a high-growth, high-performance culture where speed, ownership, and measurable impact drive success. WHY JOIN US? At Launch Potato, you’ll accelerate your career by owning outcomes, moving fast, and driving impact with a global team of high-performers. This role requires working in our Delray Beach office 4 days per week. The Role This role sits at the intersection of executive operations, personal assistant support, and company events. As Launch Potato has scaled to nearly 200 people across 18 countries, executive ops complexity has outpaced what ad-hoc support can sustain. This role consolidates all three into a single dedicated owner so leadership stays focused on the business. The mission: keep C-suite running at maximum effectiveness and own every internal and external event end-to-end. Our events are extremely important; there needs to be a passion and level of detail that matches what our Fortune 100 partners expect. This person is in the room at industry conferences and C-level partner dinners, not just coordinating behind the scenes. What You'll Bring 5-7+ years of EA experience; 3+ years supporting C-suite or President-level leaders Demonstrated experience supporting multiple C-suite executives simultaneously with competing priorities End-to-end event ownership across industry conferences and internal company events Vendor sourcing, contract negotiation, and budget reconciliation experience Strong proficiency in Google Sheets (Excel also acceptable) Proficiency in Google Workspace, Slack, Concur, and Calendly What You'll Own Executive Support Schedule management across multiple C-suite executives, balancing strategic priorities and competing time-sensitive demands Inbox ownership: draft responses, maintain follow-ups, proactively flag urgent communications Meeting coordination: agendas, pre-reads, follow-ups, and execution Executive travel and personal logistics Confidentiality and professional judgment across all executive interactions Event Coordination End-to-end conference logistics: registration, hotel blocks, travel, swag, booth and sponsorship coordination Conference schedule management: pre-booked meetings, dinners, and networking External-facing client entertainment and partner events during conferences Internal company events: All Hands, offsites, holiday parties, and culture events (in-person and virtual) Vendor sourcing, contract negotiation, and budget ownership and reconciliation Forward-looking event calendar, run-of-show documents, and post-event recaps Operations and Administration NDAs, expense reports, budget tracking, swag orders, and routine deliverables Proactive identification and resolution of administrative bottlenecks Liaison between C-suite and Finance, Sales, Account Management, and the Executive Team Vendor relationship management across venues, caterers, hotels, and AV Traits of Success Exceptional organization and attention to detail Ownership-driven: sees problems before being asked, resolves without prompting High emotional intelligence and professional judgment Comfortable managing ambiguity and competing priorities without losing detail Strong written and verbal communication; represents the company credibly at the executive level Discretion and trustworthiness with sensitive information Urgency and follow-through Tech savvy: leverages AI to automate/speed up manual work, creates systems in gsuite that ensure accountability, etc. Who Won't Succeed Here Waits for explicit instructions instead of taking ownership Struggles with technology: we are tech forward so this person needs to be a pro in our systems listed above Can't build cross-functional relationships in a remote environment Gets overwhelmed managing executive support and event logistics simultaneously Lacks the organizational discipline or pace this role demands Total Compensation Base salary is set according to market rates for the nearest major metro and varies based on Launch Potato’s Levels Framework. Your compensation package includes a base salary, profit-sharing bonus, and competitive benefits. Launch Potato is a performance-driven company, which means once you are hired, future increases will be based on company and personal performance, not annual cost of living adjustments. Want to accelerate your career? Apply now! Since day one, we've been committed to having a diverse, inclusive team and culture. We are proud to be an Equal Employment Opportunity company. We value diversity, equity, and inclusion. We do not discriminate based on race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.", "summaryDescription" : "Senior Executive Assistant at Launch Potato", "postedDate" : "2026-06-14T18:20:36.456", "createdAt" : "2026-06-14T18:20:36.456", "lastUpdated" : "2026-06-16T02:49:17.271", "ingestTimestamp" : "2026-06-14T18:32:38.632", "mongoId" : "6a2c6af374d8ee00a090f70f", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 75000, "salaryAnnualMax" : 110000, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Senior", "dataQualityScore" : 0.7777778, "_score" : 850.366, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Media", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2ca54074d8ee00a09b5681", "title" : "Executive Assistant", "company" : "Gibson Dunn", "industry" : "Legal", "salary" : { "min" : 45000.0, "max" : 65000.0, "currency" : "GBP", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Executive Assistant in London, UK, with mid-seniority adjustments for the legal industry." }, "location" : "London", "locations" : [ "London" ], "timestamp" : "2026-06-15T08:57:02.128", "fingerprint" : "9ebb5756fc4ad83350e227d88edad629a7b8271b0d8298fc621105af62669370", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/gibsondunn/jobs/4261640009", "externalId" : "4261640009", "industryFunction" : { }, "structuredLocations" : [ { "city" : "London", "country" : "United Kingdom", "continent" : "eu", "source" : "llm", "workMode" : "onsite", "geo" : "51.5074456,-0.1277653" } ], "locationText" : "London, United Kingdom", "employmentType" : "FULL_TIME", "technicalSkills" : "Microsoft Office, Word processing, Spreadsheet, Presentation, Adobe document management, CMS, IManage", "professionalSkills" : [ "Administrative support", "Operational support", "Project-related tasks", "Client relationship management" ], "hardSkillsList" : [ "Expense report processing", "Client billing support", "Document formatting", "Proofreading", "New client intake", "Matter intake", "AML checks", "Conflicts checks", "Sanctions checks", "Marketing presentations", "CRM database updates", "Time entry", "File maintenance" ], "softSkillsList" : [ "Confidentiality", "Diplomacy", "Discretion", "Flexibility", "Organised", "Interpersonal skills", "Communication skills", "Proactivity", "Self-motivation", "Autonomy" ], "hardSkills" : [ { "name" : "Expense report processing", "level" : "intermediate" }, { "name" : "Client billing support", "level" : "intermediate" }, { "name" : "Document formatting", "level" : "intermediate" }, { "name" : "Proofreading", "level" : "intermediate" }, { "name" : "New client intake", "level" : "intermediate" }, { "name" : "Matter intake", "level" : "intermediate" }, { "name" : "AML checks", "level" : "intermediate" }, { "name" : "Conflicts checks", "level" : "intermediate" }, { "name" : "Sanctions checks", "level" : "intermediate" }, { "name" : "Marketing presentations", "level" : "intermediate" }, { "name" : "CRM database updates", "level" : "intermediate" }, { "name" : "Time entry", "level" : "intermediate" }, { "name" : "File maintenance", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Confidentiality" }, { "name" : "Diplomacy" }, { "name" : "Discretion" }, { "name" : "Flexibility" }, { "name" : "Organised" }, { "name" : "Interpersonal skills" }, { "name" : "Communication skills" }, { "name" : "Proactivity" }, { "name" : "Self-motivation" }, { "name" : "Autonomy" } ], "majorSkills" : "Administrative support, Legal secretarial, Client management", "majorSkillsList" : [ "Administrative support", "Legal secretarial", "Client management" ], "coreResponsibilities" : "Provide comprehensive support, Anticipate administrative requests, Respond to administrative requests, Facilitate completion of requests, Handle administrative tasks, Handle project-related tasks, Handle personal tasks, Anticipate partners' needs, Support partners' work, Drive business proactively, Relieve attorneys of tasks, Organise workload, Prioritise workload, Support practice group, Anticipate client needs, Anticipate attorney needs, Meet client needs, Meet attorney needs, Act as point of contact, Filter information flow, Manage information flow, Manage partners' priorities, Establish deadlines, Ensure daily follow-up, Screen incoming calls, Screen emails, Filter inbound requests, Prioritise requests, Respond to requests, Communicate with clients, Communicate with colleagues, Manage partners' calendars, Schedule meetings, Schedule events, Manage conference rooms, Manage venues, Manage AV, Manage catering, Liaise with attendees, Track attendees, Arrange travel plans, Arrange itineraries, Compile documents, Prepare for meetings, Manage transportation, Manage accommodation, Provide visa support, Prepare expense reports, Process expense reports, Ensure timely reimbursement, Support client billing, Review bills, Amend bills, Send bills to clients, Organise client entertainment, Organise business development events, Organise practice group meetings, Organise practice group events, Ensure successful event delivery, Prepare documents, Revise documents, Format documents, Finalise documents, Revise correspondence, Revise legal materials, Track changes, Work in multiple versions, Ensure proofreading, Correct formatting, Question inconsistencies, Correct documents, Complete documents, Manage new client intake, Manage matter intake, Track intake process, Intervene in intake process, Open matters, Prepare marketing presentations, Revise marketing presentations, Update CRM database, Enter time, Foster professional relationships, Foster cooperative relationships, Foster supportive relationships, Develop partnerships with clients, Develop partnerships with client assistants, Facilitate meetings, Promote client relationships, Enhance client relationships, Interact with other teams, Interact with departments, Provide high-quality support, Establish files, Maintain files, Utilise document management system, Manage photocopying, Manage printing", "teamCollaboration" : "Work with attorneys; Work with clients; Work with client assistants; Work with Accounting; Work with Office Services; Work with Business Office; Work with Reprographics; Work with Catering; Work with Records team; Work with peers; Work with colleagues", "domainKnowledge" : "US law firm environment; Legal secretarial; Client billing; New client intake; Matter intake; AML; Conflicts checks; Sanctions checks", "domainList" : [ "us-law-firm-environment", "legal-secretarial", "client-billing", "new-client-intake", "matter-intake", "aml", "conflicts-checks", "sanctions-checks" ], "domainSpecificKnowledge" : [ "US law firm environment", "Legal secretarial", "Client billing", "New client intake", "Matter intake", "AML", "Conflicts checks", "Sanctions checks" ], "toolProficiency" : [ "Microsoft Word", "Microsoft Excel", "Microsoft PowerPoint", "Microsoft Outlook", "Adobe", "CMS", "IManage", "CRM database" ], "communicationSkills" : "Client communication; Colleague communication", "documentationSkills" : "Document formatting; Track changes; Proofreading", "continuousLearning" : "Quickly learn applications", "problemSolvingSkills" : "Problem-solving", "specialRequirements" : "Overtime expected, Evening work expected, Weekend work expected", "qualificationsBasic" : "Years of legal secretarial experience, College diploma, Experience working with Microsoft Office, Experience with Adobe document management, Experience with client management database", "qualificationsPreferred" : "Experience in a US law firm environment, Supporting high-performing partners, Performing complex administrative tasks, Experience with styles, templates and numbering, Experience with comparisons and metadata stripping", "workSiteFlexibility" : "Onsite", "rawDescription" : "Summary: Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm’s work is distinguished by a unique combination of precision and vision. Based in London, the Executive Assistant will be responsible for providing comprehensive, high-quality personal, administrative and operational support to dedicated partner(s) and/or practice group. Anticipate, respond to and facilitate the completion of administrative requests related to managing the practice group and their clients with a high level of confidentiality, diplomacy and discretion. The Executive Assistant will handle a broad range of administrative, project-related and personal tasks with great attention to detail. Ability to multi-task and maintain a high level of organisation; exceedingly flexible. Requires a professional, highly motivated, organised self-starter capable of functioning in a dynamic environment, as well as strong interpersonal and communication skills, a strong sense of initiative and proactivity, and a high degree of flexibility. This role reports to the Secretarial Coordinator. Responsibilities include: Essential functions include those set forth below, other duties may be assigned. Regular attendance is an essential function of the job, overtime is expected as dictated by business need, including evening and weekends. Anticipate partners’ needs and support their work driving the business forward; proactively and independently relieve practice group attorneys of administrative tasks to ensure they can focus on critical business matters. Organise and prioritise workload so as to most efficiently support the practice group as they work to accomplish Firm and client goals; anticipate and identify clients’ and attorneys’ current and future needs and proactively work to meet them without needing to be directed to. Act as point of contact on behalf of practice group, filtering and managing information flow in a timely and accurate manner. Manage partners’ priorities to establish deadlines and ensure appropriate daily follow-up across multiple clients and matters. Screen incoming calls, emails and correspondence; filter inbound requests to prioritise and redirect; respond to requests using own initiative and/or as directed; ensuring timely communicating with clients and colleagues. Manage the practice group partners’ calendars, scheduling meetings and events, managing corresponding conference room/venue, AV and catering liaising with attendees and tracking confirmations; make changes and adjust, as needed. Arrange complex and detailed travel plans and itineraries, compiling documents and information in preparation for scheduled meetings and travel; manage local and international transportation and accommodation needs; provide visa support; anticipate all needs and provide ongoing support for changes. Prepare and process expense reports for reimbursement on an ongoing basis to ensure timely reimbursement and inclusion in client billing process. Support partners with client billing, working closely with the Accounts team to ensure bills are reviewed, amended and sent to clients in a timely manner. Organise client entertainment and business development events, as well as practice group meetings and events, ensuring their successful delivery. Prepare and revise, format and finalise a wide variety of documents, including correspondence and legal materials with heavy amendments and formatting; track changes and work in multiple versions of documents; ensure proofreading, correct formatting and question any inconsistencies in materials; use own initiative to correct and complete documents. On behalf of the partners, manage the new client/matter intake process for practice group matters, including AML, conflicts, sanctions checks, etc.; track process and intervene as needed to ensure matters are opened in a timely matter. Prepare and revise marketing and client presentations and deliverables; update CRM database with client contacts and meeting activity; execute client relationship management activities. Ensure practice group’s time is entered as per Firm Foster professional, cooperative and supportive relationships with peers, attorneys and clients; develop close working partnerships with clients and their assistants to facilitate meeting management; promote and enhance client relationships through availability, responsiveness, problem-solving, accuracy and professionalism. Interact with other teams and departments to facilitate providing the highest quality support to practice group/partners, including Accounting, Office Services, Business Office, Reprographics, Catering, etc. Establish and maintain files in compliance with Firm policies, utilising the document management system and liaising with the Records team, as needed. Manage ad hoc photocopying, printing and scanning, liaising and working with Reprographics team as needed. Ensure audit letters process is followed to completion in a timely manner when requests are received. Assist colleagues to ensure secretarial support for non-assigned fee earners is provided, as and when needed. Other duties as assigned. Qualifications: Critical thinking; ability to exercise independent judgment in order to offer solutions to problems with little to no direction - identifying problems, gathering and analysing information skillfully, and working to resolve issues in a timely manner. Ability to think independently to make decisions under pressure in a resourceful, innovative manner, when needed. Must exhibit willingness to assist and ability to take initiative to complete tasks without direction, as appropriate. Able to interact and communicate with individuals at all levels of the organisation, speaking and writing clearly and professionally. Must have high level of interpersonal skills; position continually requires demonstrated poise, tact and diplomacy, with a high level of confidentiality and Written communications must be clear, concise, well organised and with error-free spelling and grammar; work requires continual attention to detail in composing, typing and proofing; consistently demonstrate accuracy and thoroughness. Proactive approach with a positive, enthusiastic work ethic; able to use own initiative, working both independently and as a team member; high level of self-motivation and autonomy. Demonstrated knowledge of a variety of applications in word processing, spreadsheet and presentation software; ability to quickly learn and utilise industry specific computer applications (CMS, iManage, etc.). Experience: Years of legal secretarial experience in a US law firm environment, supporting high-performing partners and performing complex administrative tasks and projects. College diploma Experience working with Microsoft Office (Word, Excel, PowerPoint, Outlook); styles, templates and numbering tools; Adobe Acrobat; document management systems; comparisons and metadata stripping. Client management database The ability to work core business hours of 9:30 am – 5:30 pm, with flexibility for overtime. Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law. ______ For technical difficulties with our online application, please contact us at staffrecruiting@gibsondunn.com. Our recruiting support team will respond as soon as possible. ______ Gibson Dunn is committed to ensuring equal employment opportunities for all qualified applicants, including individuals with disabilities. We strive to ensure an inclusive and accessible hiring experience. The Firm will provide reasonable accommodations to qualified individuals with disabilities to enable participation in the application and recruitment process, unless doing so would impose an undue hardship, in accordance with applicable laws and regulations. If you require a reasonable accommodation to complete an application, participate in an interview, or otherwise take part in the recruitment process, please contact us at recruiting-accommodations@gibsondunn.com. Please note, this is a dedicated email inbox established exclusively to assist applicants with accommodation request related to the recruitment process. Inquiries about the status of an application or other non-accommodation matter will not receive a response.", "summaryDescription" : "Executive Assistant at Gibson Dunn. Skills: Administrative support, Legal secretarial, Client management. Provide comprehensive support. Anticipate administrative requests", "postedDate" : "2026-06-14T02:51:52.761", "createdAt" : "2026-06-14T02:51:52.761", "lastUpdated" : "2026-06-15T08:57:02.128", "ingestTimestamp" : "2026-06-14T02:51:52.761", "mongoId" : "6a2ca54074d8ee00a09b5681", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "30k-50k", "hasSalary" : false, "allSkills" : [ "Expense report processing", "Client billing support", "Document formatting", "Proofreading", "New client intake", "Matter intake", "AML checks", "Conflicts checks", "Sanctions checks", "Marketing presentations", "CRM database updates", "Time entry", "File maintenance", "Confidentiality", "Diplomacy", "Discretion", "Flexibility", "Organised", "Interpersonal skills", "Communication skills", "Proactivity", "Self-motivation", "Autonomy", "Administrative support", "Legal secretarial", "Client management", "Operational support", "Project-related tasks", "Client relationship management", "US law firm environment", "Client billing", "AML", "Microsoft Word", "Microsoft Excel", "Microsoft PowerPoint", "Microsoft Outlook", "Adobe", "CMS", "IManage", "CRM database" ], "skillCount" : 40, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.8888889, "_score" : 849.8138, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Legal", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c79bb74d8ee00a0942af3", "title" : "Administrative Assistant", "company" : "Holder Construction", "industry" : "Real Estate", "salary" : { "min" : 48000.0, "max" : 65000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Administrative Assistant in Mooresville, NC, adjusted for mid-seniority and the construction industry." }, "location" : "Mooresville, IN", "locations" : [ "Mooresville", "IN" ], "timestamp" : "2026-06-15T09:36:09.015", "fingerprint" : "545cb4f50593accefa6635a5ad9e07b3bb4a1a3cb73cd7213b273fb800403810", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/holderconstruction/jobs/4266172009", "externalId" : "4266172009", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Mooresville", "state" : "Indiana", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "39.6128243,-86.3741600" } ], "locationText" : "Mooresville, Indiana, United States", "employmentType" : "FULL_TIME", "technicalSkills" : "Microsoft Office Suite", "professionalSkills" : [ "Cost coding", "Record-keeping" ], "hardSkillsList" : [ "Accounts payable", "Cost coding" ], "hardSkills" : [ { "name" : "Accounts payable", "level" : "intermediate" }, { "name" : "Cost coding", "level" : "intermediate" } ], "majorSkills" : "Accounts payable, Cost coding, Administrative support", "majorSkillsList" : [ "Accounts payable", "Cost coding", "Administrative support" ], "coreResponsibilities" : "Process vendor invoices, Manage vendor invoices, Ensure timely payments, Ensure accurate record-keeping, Code project costs, Track project costs, Record expenses, Categorize expenses, Liaise with vendors, Liaise with internal teams, Resolve invoicing queries, Resolve cost-related queries, Maintain financial records, Organize financial records, Maintain documentation, Organize documentation, Provide administrative support", "teamCollaboration" : "Internal teams", "domainKnowledge" : "Construction industry", "domainList" : [ "construction-industry" ], "domainSpecificKnowledge" : [ "Construction industry" ], "toolProficiency" : [ "Microsoft Word", "Microsoft Excel", "Microsoft Outlook" ], "communicationSkills" : "Interpersonal skills", "documentationSkills" : "Financial records; Documentation", "specialRequirements" : "Substance abuse testing, Background screening", "qualificationsBasic" : "Proven experience in administrative roles, Experience with accounts payable, Experience with cost coding, Organizational skills, Attention to detail, Proficiency in Microsoft Office Suite, Excellent communication skills, Excellent interpersonal skills, Ability to work independently, Ability to work as part of a team", "qualificationsPreferred" : "Familiarity with accounting software", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "ABOUT US Holder Construction is a nationally recognized leader in the construction industry, consistently ranked among the top firms on ENR’s Top 400 Contractors list. We are a performance-driven company that believes in rewarding excellence and investing in our people. Our structured career development program empowers associates to grow quickly into expanded roles and responsibilities based on merit. With operations throughout the United States, we offer a highly competitive compensation and benefits package, including: Annual bonus program Paid time off Health, dental, vision, and life insurance 401(k)-retirement plan Night and swing shift differential pay for select roles We are looking for an Administrative Assistant to join our Operations team in Indianapolis, IN. This is a full-time, in-person position. Key Responsibilities Accounts Payable: Process and manage vendor invoices, ensuring timely payments and accurate record-keeping. Cost Coding: Accurately code and track project costs, ensuring all expenses are recorded and categorized correctly. Communication: Liaise with vendors and internal teams to resolve any invoicing or cost-related queries. Documentation: Maintain and organize financial records and documentation. Support: Provide administrative support to other departments as needed. Qualifications Required: Proven experience in administrative roles, preferably with a focus on accounts payable and cost coding. Strong organizational skills and attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Excellent communication and interpersonal skills. Ability to work independently and as part of a team. Preferred: Familiarity with accounting software. Holder is committed to Equal Opportunity Employment (EOE). Substance abuse testing and a background screening is a condition of employment and Holder Construction does not sponsor applicants for immigration status or benefits.", "summaryDescription" : "Administrative Assistant at Holder Construction. Skills: Accounts payable, Cost coding, Administrative support. Process vendor invoices. Manage vendor invoices", "postedDate" : "2026-06-14T03:01:42.318", "createdAt" : "2026-06-14T03:01:42.318", "lastUpdated" : "2026-06-15T09:36:09.015", "ingestTimestamp" : "2026-06-14T03:01:42.318", "mongoId" : "6a2c79bb74d8ee00a0942af3", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 48000, "salaryAnnualMax" : 65000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Accounts payable", "Cost coding", "Administrative support", "Record-keeping", "Construction industry", "Microsoft Word", "Microsoft Excel", "Microsoft Outlook" ], "skillCount" : 8, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.8888889, "_score" : 849.74493, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Construction", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c76fa74d8ee00a093b687", "title" : "Administrative Assistant", "company" : "Voleon", "industry" : "Operations", "salary" : { "min" : 70000.0, "max" : 80000.0, "currency" : "USD", "frequency" : "Yearly" }, "location" : "New York City, NY", "locations" : [ "New York City, NY" ], "timestamp" : "2026-06-16T04:31:46.542", "fingerprint" : "cb78a9b4daf3965a923cb408adea177ad9f30d1da418ff62959ece3eb8a90339", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/voleon/df0fafe7-178e-44c6-8e25-d267ea9228c8/application", "externalId" : "df0fafe7-178e-44c6-8e25-d267ea9228c8", "industryFunction" : { }, "structuredLocations" : [ { "city" : "New York", "state" : "New York", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "40.7127281,-74.0060152" } ], "locationText" : "New York, New York, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "experienceMinYears" : 3, "experienceMaxYears" : 5, "experienceLevel" : "Mid", "remoteFriendly" : true, "rawDescription" : "Voleon is a technology company that applies state-of-the-art AI and machine learning techniques to real-world problems in finance. For nearly two decades, we have led our industry and worked at the frontier of applying AI/ML to investment management. We have become a multibillion-dollar asset manager, and we have ambitious goals for the future. Your colleagues will include internationally recognized experts in artificial intelligence and machine learning research as well as highly experienced finance and technology professionals. The people who shape our company come from other backgrounds, including concert music performances, humanitarian aid, opera singing, sports writing, and BMX racing. You will be part of a team that loves to succeed together. In addition to our enriching and collegial working environment, we offer highly competitive compensation and benefits packages, technology talks by our experts, a beautiful modern office, daily catered lunches, and more. As an Administrative Assistant, you will provide high-impact support to senior leaders at Voleon. In this role, you may directly support up to four senior executives in our Research & Engineering organization. You will amplify their impact by managing day-to-day operations, enabling focus on the most important strategic priorities. RESPONSIBILITIES - Provide proactive administrative support to senior executives (Research & Engineering leaders), acting as a trusted partner and point of contact - Manage complex calendars, meetings, and communications, resolving conflicts and anticipating needs - Coordinate domestic and international travel and handle related expense reporting - Plan and support on-site and virtual meetings and events, including logistics, materials, room setup, visitors, and catering - Support light project management activities (tracking action items, follow-ups, and status) and partner closely with Executive Support colleagues to provide cohesive support to the leadership team - Continuously identify and implement opportunities to streamline administrative processes and enhance team efficiency - Handle confidential and non-routine information with the utmost care and discretion - Provide responsive assistance to colleagues, clients, and vendors as requested - Assist with project management, research, and IT support as required REQUIREMENTS - 3+ years of experience in administrative support; experience with technology leaders preferred - Proven experience supporting multiple senior executives in both in-person and remote environments - Strong organizational skills with the ability to manage multiple tasks, deadlines, and priorities with exceptional attention to detail - Excellent written and verbal communication skills; professional, clear, and courteous in all interactions - Meticulous attention to detail and accuracy - Ability to manage tasks independently, prioritize effectively, and adapt to changing demands - Demonstrated sense of urgency, flexibility, and comfort navigating changing priorities in a fast-paced environment - Proficiency with MS Outlook calendaring, Word, Excel, and PowerPoint; experience with Atlassian and other Agile Project Management tools (Jira, Confluence, Smartsheet) is a plus - Experience with GenAI tools and technologies is a plus - Expected to work onsite Tuesday–Thursday, with flexibility to work onsite additional days as needed - Authorization to work in the United States; Bachelor’s degree is a plus - Proficiency in MS Outlook, Word, Excel, and PowerPoint (Atlassian and GenAI experience are a plus) - Bachelor’s degree (preferred but not required) - Authorized to work in the United States “FRIENDS OF VOLEON” CANDIDATE REFERRAL PROGRAM If you have a great candidate in mind for this role and would like to have the potential to earn $7,500 if your referred candidate is successfully hired and employed by The Voleon Group, please use this form https://voleon.com/referrals/ to submit your referral. For more details regarding eligibility, terms and conditions please make sure to review the Voleon Referral Bonus Program https://voleon.com/assets/Voleon-Referral-Bonus-Program.pdf. EQUAL OPPORTUNITY EMPLOYER The Voleon Group is an Equal Opportunity employer. Applicants are considered without regard to race, color, religion, creed, national origin, age, sex, gender, marital status, sexual orientation and identity, genetic information, veteran status, citizenship, or any other factors prohibited by local, state, or federal law.", "summaryDescription" : "Administrative Assistant at Voleon", "createdAt" : "2026-06-14T20:12:10.513", "lastUpdated" : "2026-06-16T04:31:46.542", "ingestTimestamp" : "2026-06-14T20:12:10.513", "mongoId" : "6a2c76fa74d8ee00a093b687", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 70000, "salaryAnnualMax" : 80000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "_score" : 841.4001, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2cd71e74d8ee00a0a4054a", "title" : "Administrative Assistant", "company" : "Hinge Health", "industry" : "Business Enablement", "salary" : { "min" : 35.38, "max" : 53.08, "currency" : "USD", "frequency" : "Yearly" }, "location" : "San Francisco-HQ", "locations" : [ "San Francisco-HQ" ], "timestamp" : "2026-06-16T02:28:21.822", "fingerprint" : "1877b9287952f241fdd7dadd3bb381495e900bb717ca4daa9c3ad3c56d0e14de", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/hinge-health/d3a9efc8-d53c-4441-ae69-ce6897ed29e3/application", "externalId" : "d3a9efc8-d53c-4441-ae69-ce6897ed29e3", "industryFunction" : { }, "structuredLocations" : [ { "city" : "San Francisco", "state" : "California", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "37.7879363,-122.4075201" } ], "locationText" : "San Francisco, California, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 4, "experienceMaxYears" : 5, "experienceLevel" : "Mid", "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "THE OPPORTUNITY We are seeking a proactive and detail-oriented Administrative Assistant to enhance the efficiency and organization of our CFO, Finance leadership team and Chief Medical Officer. In this role, you will support executives by streamlining their workflow, optimizing their time, and ensuring organizational goals are met. You will collaborate closely with Executive Assistant, Administrative Assistants and Workplace to ensure smooth daily operations. Your contributions will directly impact the team’s productivity and create a more efficient work environment. WHAT YOU'LL ACCOMPLISH - Calendar Management: Independently manage senior executives' calendars, schedule meetings efficiently, and resolve conflicts proactively. - Meeting Coordination: Handle meeting requests and logistics, ensuring timely communication and seamless execution of in-person and virtual meetings. - Event Management: Organize logistics for events, offsites, and dinners, including venue bookings, catering, and technical arrangements. - Effective Communication: Serve as a trusted liaison between executives, internal teams, and external partners, ensuring clarity and professionalism in all communications. - Collaboration: Work with Workplace Coordinators and EAs to plan and execute all event logistics, ensuring successful meetings and events. - Travel & Expense Management: Assist in booking travel and accommodations for executives, and manage expense reports through Navan for select VPs and Senior Directors, ensuring timely and accurate processing. - This is a non-exempt position HINGE HEALTH HYBRID MODEL We believe in leveraging the benefits of both remote and in-office work. Employees in hybrid roles are required to be in the office 3 days a week (Tuesday, Wednesday, Thursday). BASIC QUALIFICATIONS - 4+ years of experience as an Administrative Assistant, supporting teams or mid-level executives. - 4+ years of proficiency in Google Workspace (Docs, Sheets, Calendar). - 4+ years of experience coordinating complex travel arrangements, managing expenses, and overseeing meeting logistics. PREFERRED QUALIFICATIONS - Meticulous Attention to Detail: Consistently produces high-quality, accurate work in communications, meeting logistics, and expense tracking. - Exceptional Time Management: Effectively prioritizes multiple tasks to meet deadlines. - Resourceful Problem-Solving: Proactively addresses logistical challenges and ensures smooth day-to-day operations. - Customer-Focused Mindset: Has a track record of providing exceptional support to both internal teams and external partners, consistently offering professional and reliable assistance by building strong relationships and exceeding expectations in customer service. - Adaptability and Flexibility: Embraces change, learns new tasks quickly, and adjusts to evolving situations with ease. - Strong Organizational Skills: Efficiently manages multiple tasks and priorities, ensuring that deadlines are met and operations run smoothly. - Excellent Communication Skills: Communicates clearly and concisely, actively listens, and builds effective relationships through strong verbal and written communication. ABOUT HINGE HEALTH At Hinge Health, we’re using technology to scale and automate the delivery of healthcare – starting with musculoskeletal (MSK) conditions, which affect over 1.7 billion people worldwide. With an AI-powered human-centered care model, Hinge Health leverages cutting-edge technology to improve outcomes, experiences and costs to help people move beyond their pain. The platform addresses a broad spectrum of MSK care – from acute injury, to chronic pain, to post-surgical rehabilitation – through personalized, evidence-based care. As the preferred partner to 50+ health plans, PBMs and other ecosystem partners, Hinge Health is available to over 20 million people across more than 2,550 employers. The company is headquartered in San Francisco with additional offices in Montreal and Bangalore. Learn more at http://www.hingehealth.com/http://www.hingehealth.com WHAT YOU'LL LOVE ABOUT US - Inclusive healthcare and benefits: On top of comprehensive medical, dental, and vision coverage, we offer employees and their family members help with gender-affirming care, tools for family and fertility planning, and travel reimbursements if healthcare isn’t available where you live. - Planning for the future: Start saving for the future with our traditional or Roth 401k retirement plan options which include a 2% company match. - Modern life stipends: Manage your own learning and development CULTURE & ENGAGEMENT Hinge Health is an equal opportunity employer and prohibits discrimination and harassment of any kind. We make employment decisions without regards to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability status, pregnancy, or any other basis protected by federal, state or local law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. We provide reasonable accommodations for candidates with disabilities. If you feel you need assistance or an accommodation due to a disability, let us know by reaching out to your recruiter. By submitting your application you are acknowledging we are using your personal data as outlined in the personnel and candidate privacy policy. https://www.hingehealth.com/about/personnel-and-candidate-privacy-policy/ Beware of Phishing Attempts: We've noticed an increase in phishing where fraudsters impersonate employees and send fake job offers to steal sensitive information. We'll never ask for financial details during the hiring process and only use \"@hingehealth.com http://hingehealth.com\" emails. If you receive a suspicious offer, stop communication and report it to the US FBI Internet Crime Complaint Center. To verify an email from our recruiting team, forward it to security@hingehealth.com https://app.ashbyhq.com/admin/organizational-settings/theme#.", "summaryDescription" : "Administrative Assistant at Hinge Health", "createdAt" : "2026-06-14T19:30:32.195", "lastUpdated" : "2026-06-16T02:28:21.822", "ingestTimestamp" : "2026-06-14T19:30:32.195", "mongoId" : "6a2cd71e74d8ee00a0a4054a", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMax" : 53, "salaryBand" : "<30k", "hasSalary" : false, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "_score" : 837.9877, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.95 }, { "id" : "6a308788f292fd229c089f55", "title" : "Lead Executive Assistant & Private Office Operations Manager (CEO Office)", "company" : "Constructor TECH", "industry" : "Education", "salary" : { "min" : 75000.0, "max" : 105000.0, "currency" : "EUR", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Lead Executive Assistant & Private Office Operations Manager in Bremen, Germany, adjusted for the technology industry and lead seniority." }, "location" : "Bremen, Germany", "locations" : [ "Bremen", "Germany", "Столична", "Sia", "Bulgaria" ], "timestamp" : "2026-06-16T14:38:11.798", "fingerprint" : "09836b13ad4ff3cd7e176409f8a42b38696fd9caa9bfb9f9987696b6ca10d264", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.eu.greenhouse.io/constructortech/jobs/4898139101", "externalId" : "4898139101", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Bremen", "country" : "Germany", "continent" : "eu", "source" : "llm", "workMode" : "hybrid", "geo" : "53.0758196,8.8071646" } ], "locationText" : "Bremen, Germany", "experienceMinYears" : 8, "experienceMaxYears" : 15, "experienceLevel" : "Lead", "technicalSkills" : "MS Outlook, AI assistants", "professionalSkills" : [ "Executive operations management", "Private office management", "Task delivery reliability", "Process optimization" ], "hardSkillsList" : [ "Task tracking systems" ], "softSkillsList" : [ "Leadership", "Decisive", "Precision" ], "hardSkills" : [ { "name" : "Task tracking systems", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Leadership" }, { "name" : "Decisive" }, { "name" : "Precision" } ], "majorSkills" : "Executive Assistant, Operations Management, CEO Office Support", "majorSkillsList" : [ "Executive Assistant", "Operations Management", "CEO Office Support" ], "coreResponsibilities" : "Ensure no disruptions to the CEO's schedule, Respond to urgent requests within one working day, Achieve 95%+ on-time completion across all streams, Achieve 90%+ satisfaction from VIP guests and family, Implement continuous measurable improvements in time, cost, and", "domainKnowledge" : "Digital education; Machine intelligence; Data science", "domainList" : [ "digital-education", "machine-intelligence", "data-science" ], "domainSpecificKnowledge" : [ "Digital education", "Machine intelligence", "Data science" ], "toolProficiency" : [ "Productivity tools", "Task-tracking systems" ], "continuousLearning" : "English classes (iTalki – $130 monthly)", "specialRequirements" : "Valid passport, Readiness to travel on short notice, Relocate or spend extended periods in key hubs", "outcomesObjectives" : "Deliver excellence every single day; Operate at a great level consistently", "qualificationsBasic" : "Fluent English (spoken and written), Proven experience managing executive operations, teams, or private offices, High digital literacy (MS Outlook, productivity tools, task-tracking systems, AI assistants), Able to pass comprehensive background checks", "qualificationsPreferred" : "Additional languages an advantage", "remoteFriendly" : true, "workSiteFlexibility" : "Flexible", "rawDescription" : "Our mission Constructor’s mission is to enable all educational organisations to provide high-quality digital education to 10x people with 10x efficiency. With strong expertise in machine intelligence and data science, Constructor’s all-in-one platform for education and research addresses today’s pressing educational challenges: access inequality, tech clutter, and low engagement of students. Please send your resume in English only. As Lead Executive Assistant this role is not purely managerial. Leadership no disruptions to the CEO's schedule. Responsiveness: Urgent requests within 10 minutes; regular calls/meetings within one working day. Task Delivery Reliability: 95%+ on-time completion across all streams. Stakeholder Satisfaction: 90%+ satisfaction from VIP guests and family engagements. Process Optimization: Continuous measurable improvements in time, cost, and output quality. Qualifications and Experience: We are looking for someone exceptional — not just efficient, but extraordinary. Someone who thrives where others slow down, who creates structure in chaos, and who finds deep satisfaction in delivering excellence every single day. Decisive you master them. Precision is your natural language, and nothing escapes your eye. Thrives on Change ability to relocate or spend extended periods in key hubs. Valid passport and readiness to travel on short notice for business or family support. Additional Requirements Fluent English (spoken and written); additional languages an advantage. Proven experience in managing executive operations, teams, or private offices at a top-tier level. High digital literacy (MS Outlook, productivity tools, task-tracking systems, AI assistants). Able to pass comprehensive background checks (criminal, psychological, and substance screening). Compensation & Contract Competitive, performance-based compensation with relocation support if required. Designed for ambitious professionals motivated by excellence, precision, and impact. The role offers continuous growth, global exposure, and a front-row seat to the execution of complex, high-stakes projects. In this role, “good” is not enough. We are looking for someone who operates at a “great” level — consistently, calmly, and with care — because that difference defines the success of everything around the CEO. What We Offer \uD83D\uDCBB Choice of work equipment (e.g., laptop, monitor, etc.) \uD83C\uDDEC\uD83C\uDDE7 English classes (iTalki – $130 monthly) ⏰ Flexible schedule (we usually work between 09:00/10:00 and 18:00/19:00 CET or EET) \uD83D\uDC76 Newborn bonus (€500 per child) \uD83E\uDDE0 Patent remuneration \uD83C\uDF34 Paid leave \uD83E\uDDD1‍\uD83D\uDCBB Remote work in locations without our offices Hybrid work in locations with offices (2 days in-office, 3 days remote) Constructor fosters equal opportunity for people of all backgrounds and identities. We are led by a gender-balanced board committed to building a diverse and inclusive organisation where everyone can become their best self. We do not discriminate based on age, disability, gender identity, sexual orientation, ethnicity, race, religion or belief, parental and family status, or other protected characteristics. We welcome applications from women, men and non-binary candidates of all ethnicities and socio-economic backgrounds. We encourage people belonging to underrepresented groups to apply.", "summaryDescription" : "Lead Executive Assistant & Private Office Operations Manager (CEO Office) at Constructor TECH. Skills: Executive Assistant, Operations Management, CEO Office Support. Ensure no disruptions to the CEO's schedule. Respond to urgent requests within one working day", "postedDate" : "2026-06-16T01:20:30.742", "createdAt" : "2026-06-16T01:20:30.742", "lastUpdated" : "2026-06-16T14:38:11.798", "ingestTimestamp" : "2026-06-16T01:20:30.742", "mongoId" : "6a308788f292fd229c089f55", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "75k-100k", "hasSalary" : false, "allSkills" : [ "Task tracking systems", "Leadership", "Decisive", "Precision", "Executive Assistant", "Operations Management", "CEO Office Support", "Executive operations management", "Private office management", "Task delivery reliability", "Process optimization", "Digital education", "Machine intelligence", "Data science", "Productivity tools", "Task-tracking systems" ], "skillCount" : 16, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Lead", "dataQualityScore" : 0.8888889, "_score" : 834.4985, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.9 }, { "id" : "6a2c6a9074d8ee00a090ca51", "title" : "Administrative Assistant", "company" : "Oruka Therapeutics", "industry" : "Biotech", "salary" : { "min" : 35.0, "max" : 50.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Waltham, Massachusetts, United States", "locations" : [ "Waltham", "Massachusetts", "United States" ], "timestamp" : "2026-06-15T03:16:44.757", "fingerprint" : "3f388e69fffc56f6b11ae89184076d94d28e67584555bccd1c45baab68647aa8", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/oruka/jobs/5255845008", "externalId" : "5255845008", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Waltham", "state" : "Massachusetts", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "42.3762385,-71.2355644" } ], "locationText" : "Waltham, Massachusetts, United States", "technicalSkills" : "Microsoft Office Suite, Google Workspace", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement" ], "hardSkillsList" : [ "Contract management", "Expense reporting", "Document management", "Record keeping", "Inventory management" ], "hardSkills" : [ { "name" : "Contract management", "level" : "intermediate" }, { "name" : "Expense reporting", "level" : "intermediate" }, { "name" : "Document management", "level" : "intermediate" }, { "name" : "Record keeping", "level" : "intermediate" }, { "name" : "Inventory management", "level" : "intermediate" } ], "majorSkills" : "Administrative support, Office operations, Meeting coordination", "majorSkillsList" : [ "Administrative support", "Office operations", "Meeting coordination" ], "coreResponsibilities" : "Manage complex calendars, Provide administrative support, Coordinate travel arrangements, Prepare expense reports, Facilitate contract requests, Manage purchase orders, Track and report spend, Support cross-functional projects, Engage externally with vendors, Assist with document management, Assist with compliance record keeping, Assist with meeting logistics, Maintain confidentiality, Serve as point of contact for office needs, Maintain professional office environment, Monitor inventory levels, Facilitate onboarding logistics, Support office events, Support team meetings, Support company gatherings", "teamCollaboration" : "Cross-functional projects; Internal teams", "domainKnowledge" : "Biologics; Chronic skin diseases; Plaque psoriasis; Dermatologic diseases; Inflammatory diseases", "domainList" : [ "biologics", "chronic-skin-diseases", "plaque-psoriasis", "dermatologic-diseases", "inflammatory-diseases" ], "domainSpecificKnowledge" : [ "Biologics", "Chronic skin diseases", "Plaque psoriasis", "Dermatologic diseases", "Inflammatory diseases" ], "toolProficiency" : [ "Microsoft Office", "Google Workspace" ], "continuousLearning" : "Professional growth; Development opportunities", "qualificationsBasic" : "Associate’s degree or equivalent, 3+ years administrative experience, Organizational skills, Excellent attention to detail, Ability to manage multiple priorities, Adapt to changing needs, Customer service mindset, Proficiency with calendar management, Proficiency with expense reporting tools, Proficiency with standard office software", "qualificationsPreferred" : "Experience in biotech, Experience in healthcare, Experience in fast-paced environment", "workSiteFlexibility" : "Hybrid", "rawDescription" : "About Us: Oruka Therapeutics (Nasdaq: ORKA) is developing novel biologics designed to set a new standard for the treatment of chronic skin diseases. Oruka’s mission is to offer patients suffering from chronic skin diseases like plaque psoriasis the greatest possible freedom from their condition by achieving high rates of complete disease clearance with dosing as infrequently as once or twice per year. Oruka is advancing a proprietary portfolio of potentially best-in-class antibodies that were engineered by Paragon Therapeutics and target the core mechanisms underlying plaque psoriasis and other dermatologic and inflammatory diseases. For more information, visit www.orukatx.com As we build our core team, we're seeking top talent in different functional areas who are not just looking for a job, but an opportunity to be part of something bigger. Someone who is passionate about making a difference and eager to contribute to establishing an engaged, inclusive, and positive company culture. Job Title: Administrative Assistant Location: Waltham, MA / Onsite presence 2-3 days per week required Role Overview: We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support daily business operations and help maintain an efficient, collaborative work environment. The Administrative Assistant will provide administrative and operational support across multiple functions, including executive scheduling, office management, meeting coordination, vendor management, and general administrative activities. This role is ideal for someone who thrives in a fast-paced, mission-driven environment and enjoys supporting a dynamic team. Key Responsibilities Administrative Support Proactively manage complex, multi-time-zone calendars and provide day-to-day administrative support to multiple team members Coordinate domestic and international travel arrangements including preparation and submission of expense reports in accordance with company policies Facilitate contract requests, contract amendments and the setup and management of POs in support of the R&D organization Track and report spend over time across key vendor POs Support cross-functional projects and administrative initiatives across clinical development, clinical operations and biometrics involving detailed tracking of data, and engaging externally with vendors as needed Assist with document management and compliance-related record keeping for the development organization Assist with internal and external meeting logistics and maintain confidentiality when handling sensitive company information. Office Operations Serve as the primary point of contact for office-related needs, equipment maintenance and vendor relationships while maintaining a professional office environment. Serve as the primary point of contact for vendors delivering office supplies and services, and monitor inventory levels Facilitate onboarding logistics for new employees in Waltham, including workspace preparation and coordination with internal teams Support office events, team meetings, and company gatherings ensuring maintenance of a professional office environment Education and Qualifications: Associate’s degree or equivalent and 3+ years of administrative experience, preferably in biotech, healthcare, or a fast-paced environment Strong organizational skills with excellent attention to detail Ability to manage multiple priorities and adapt to changing needs Customer service mindset Proficiency with calendar management, expense reporting tools, and standard office software (e.g., Microsoft Office Suite, Google Workspace) Strong communication and interpersonal skills Team player with a willingness to pitch in wherever needed Compensation: An appropriate financial package will be developed for the successful candidate to include a competitive base salary and equity, with a performance-related bonus opportunity. The anticipated salary range for candidates is $35.00/hour - $50.00/hour. The final salary offered to a successful candidate will be dependent on several factors that may include but are not limited to the type and length of experience within the job, type and length of experience within the industry, education, etc. Oruka is a multi-state employer and this salary range may not reflect positions that work in other states. We're looking forward to hearing how you can contribute to our team and mission. Join us in shaping the future of our company and making a real impact every day. Salary Range for the Role $35—$50 USD What We Offer: A chance to be part of a vibrant startup culture where your work can directly impact bringing new medicines to patients. Competitive salary and benefits package. A supportive and inclusive team environment where everyone is encouraged to bring their authentic selves to work. 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