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What matters most is why. Griffith was created to be a different type of university. You’ll find we’re about leading research, academic excellence, and the transformative power of education. But what sets us apart is why those things matter and how you’ll achieve them. Why? Griffith brings together exceptional minds like yours from across the globe and from all walks of life. Here, we do incredible work, questioning and challenging, always in the pursuit of excellence. We are seeking a highly organised and motivated Research Support Officer (RSO) to join our Group Research Operations Team within the Griffith Business School. Working under broad direction, the Research Support Officer (RSO) is responsible for providing high level operational support across a diverse range of research, administrative, event, and communication activities that contribute to the effective functioning of the Group’s research operations. This position formally reports to the Research Support Manager, and sits in the Dean Research operations team, however, the as position operates as a shared resource, the RSO may be allocated to support research activities at a Group, School/Department or Research Entity level. Key responsibilities will include: * Undertake operational, administrative and project work, including admin support to the Dean Research, committees and working groups, and other project activities. * Coordination of events, workshops and communication activities to support research & external engagement, profile and impact, including development of web, intranet and promotional content, draft communication content for social media as required. * Administer small grant programs, including application coordination, assessment support and reporting. * Provide support across HR functions and finance including processing payments, invoicing, small budgets, and routine correspondence related to projects. * Preparation and/or analysis of data and reports to track research performance outputs (e.g. publications and income) and monitor research profile platforms (Symplectic Elements/Griffith Experts) to support visibility and external engagement. * Promote the School and Research Entities' strategic programs. About you To be successful in this role, you will need: * A relevant degree, or an equivalent combination of relevant experience and/or education/training. * Demonstrated high level of organisational and multitasking abilities with high attention to detail. * Exceptional communication skills with ability to interact effectively with stakeholders at all levels. * Strong team player. * Understanding of university systems relating to finance, HR, communications, and event management is highly desirable. What we can offer This is a full-time continuing position based at Griffith University Brisbane South (Nathan), with an expectation to relocate to the Brisbane City precinct (South Bank, CBD, or a combination of both) from 2027. As a multi-site university, Griffith may also require work across other locations as needed. Salary Range The full time equivalent base salary will be HEW Level 6 range $94,966 - $101,295 per annum + 17% superannuation. The total FTE package will be in the range $111,110 - $118,515 per annum. ## Additional Information At Griffith, we’re committed to providing a safe and inclusive environment for all - whoever you are and wherever you’re from. If you require any accommodations, we welcome you to let us know so we can work with you to participate fully in our recruitment experience. Griffith University values diversity, inclusion and flexibility and we encourage Aboriginal and Torres Strait Islander, and people of all backgrounds to apply. For more information please visit our [Equity, Diversity and Inclusion](https://www.griffith.edu.au/equity#:~:text=At%20Griffith%20we%20understand%20that,safe%2C%20supportive%20and%20productive%20environment) page. Our University is committed to fostering a safe, respectful and inclusive community for all. In alignment with the National Higher Education Code to Prevent and Respond to Gender-based Violence (2025), Griffith University includes a declaration as part of the recruitment journey to uphold the values and standards of our community. Griffith University also maintains a strict zero-tolerance policy against all forms of modern slavery. For more information, please refer to Griffith’s [Modern Slavery Policy](https://www.griffith.edu.au/data/assets/pdf_file/0037/1687357/Modern-Slavery-Policy.pdf). How to apply Please submit your application online and ensure it includes the following: * A covering letter outlining your suitability for the role (please refer to the Job Description/Key Accountabilities above and the [position description](https://c.smartrecruiters.com/sr-company-attachments-prod-aws-dc5/6270a42b9da2f23e08f16ddd/7d2902b1-89ac-4f2b-b360-00b94e5c06dd?r=s3-eu-central-1)). * Current curriculum vitae/resume including full contact details. Applicants must have Australian working rights. Sponsorship is not offered and successful candidates may be subject to a criminal history check. For further information specifically about this role, please contact Khyla Truloff, via email: k.truloff@griffith.edu.au. Closing date: Sunday, 28th June 2026 at 11:59pm AEST. All applications must be submitted online. Please allow at least 1 – 2 weeks from the closing date to expect an application update.", "summaryDescription" : "Research Support Officer at Griffith University. Skills: Research operations support, Administrative support, Event coordination. Undertake operational work. 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What matters most is why. Griffith was created to be a different type of university. You’ll find we’re about leading research, academic excellence, and the transformative power of education. But what sets us apart is why those things matter and how you’ll achieve them. Why? Griffith brings together exceptional minds like yours from across the globe and from all walks of life. Here, we do incredible work, questioning and challenging, always in the pursuit of excellence. We are seeking a highly organised and motivated Research Support Officer (RSO) to join our Group Research Operations Team within the Griffith Business School. Working under broad direction, the Research Support Officer (RSO) is responsible for providing high level operational support across a diverse range of research, administrative, event, and communication activities that contribute to the effective functioning of the Group’s research operations. This position formally reports to the Research Support Manager, and sits in the Dean Research operations team, however, the as position operates as a shared resource, the RSO may be allocated to support research activities at a Group, School/Department or Research Entity level. Key responsibilities will include: * Undertake operational, administrative and project work, including admin support to the Dean Research, committees and working groups, and other project activities. * Coordination of events, workshops and communication activities to support research & external engagement, profile and impact, including development of web, intranet and promotional content, draft communication content for social media as required. * Administer small grant programs, including application coordination, assessment support and reporting. * Provide support across HR functions and finance including processing payments, invoicing, small budgets, and routine correspondence related to projects. * Preparation and/or analysis of data and reports to track research performance outputs (e.g. publications and income) and monitor research profile platforms (Symplectic Elements/Griffith Experts) to support visibility and external engagement. * Promote the School and Research Entities' strategic programs. About you To be successful in this role, you will need: * A relevant degree, or an equivalent combination of relevant experience and/or education/training. * Demonstrated high level of organisational and multitasking abilities with high attention to detail. * Exceptional communication skills with ability to interact effectively with stakeholders at all levels. * Strong team player. * Understanding of university systems relating to finance, HR, communications, and event management is highly desirable. What we can offer This is a full-time continuing position based at Griffith University Brisbane South (Nathan), with an expectation to relocate to the Brisbane City precinct (South Bank, CBD, or a combination of both) from 2027. As a multi-site university, Griffith may also require work across other locations as needed. Salary Range The full time equivalent base salary will be HEW Level 6 range $94,966 - $101,295 per annum + 17% superannuation. The total FTE package will be in the range $111,110 - $118,515 per annum. ## Additional Information At Griffith, we’re committed to providing a safe and inclusive environment for all - whoever you are and wherever you’re from. If you require any accommodations, we welcome you to let us know so we can work with you to participate fully in our recruitment experience. Griffith University values diversity, inclusion and flexibility and we encourage Aboriginal and Torres Strait Islander, and people of all backgrounds to apply. For more information please visit our [Equity, Diversity and Inclusion](https://www.griffith.edu.au/equity#:~:text=At%20Griffith%20we%20understand%20that,safe%2C%20supportive%20and%20productive%20environment) page. Our University is committed to fostering a safe, respectful and inclusive community for all. In alignment with the National Higher Education Code to Prevent and Respond to Gender-based Violence (2025), Griffith University includes a declaration as part of the recruitment journey to uphold the values and standards of our community. Griffith University also maintains a strict zero-tolerance policy against all forms of modern slavery. For more information, please refer to Griffith’s [Modern Slavery Policy](https://www.griffith.edu.au/data/assets/pdf_file/0037/1687357/Modern-Slavery-Policy.pdf). How to apply Please submit your application online and ensure it includes the following: * A covering letter outlining your suitability for the role (please refer to the Job Description/Key Accountabilities above and the [position description](https://c.smartrecruiters.com/sr-company-attachments-prod-aws-dc5/6270a42b9da2f23e08f16ddd/7d2902b1-89ac-4f2b-b360-00b94e5c06dd?r=s3-eu-central-1)). * Current curriculum vitae/resume including full contact details. Applicants must have Australian working rights. Sponsorship is not offered and successful candidates may be subject to a criminal history check. For further information specifically about this role, please contact Khyla Truloff, via email: k.truloff@griffith.edu.au. Closing date: Sunday, 28th June 2026 at 11:59pm AEST. All applications must be submitted online. Please allow at least 1 – 2 weeks from the closing date to expect an application update.", "summaryDescription" : "Research Support Officer at Griffith University. Skills: Research operations support, Administrative support, Event coordination. Undertake operational work. Undertake administrative work", "postedDate" : "2026-06-15T23:15:07.000", "createdAt" : "2026-06-16T03:34:54.538", "lastUpdated" : "2026-06-16T12:55:49.843", "ingestTimestamp" : "2026-06-16T03:34:54.538", "mongoId" : "6a309199f292fd229c0bf690", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 94966, "salaryAnnualMax" : 101295, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ "Data analysis", "Report preparation", "Research operations support", "Administrative support", "Event coordination", "Event management", "Project management", "Project work", "University systems", "Research operations", "Symplectic Elements", "Griffith Experts" ], "skillCount" : 12, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 1.0, "_score" : 846.0725, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Education", "llmIndustryConfidence" : 0.95 }, { "id" : "6a16291c58b93c861e95a15f", "title" : "Administrative Project Coordinator", "salary" : { "min" : 48000.0, "max" : 65000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Junior Administrative Project Coordinator in Newport News, United States, adjusted for experience and full-time employment." }, "location" : "United States-Virginia-Newport News", "locations" : [ "United States-Virginia-Newport News" ], "timestamp" : "2026-06-15T23:11:15.123", "fingerprint" : "12fe9b6dac4c08542cc401e67cd7525f575f95db1d2e76ed8ca12ec1b5d97003", "source" : "taleo", "language" : "en", "applyUrl" : "https://hdr.taleo.net/careersection/ex/jobdetail.ftl?job=777611", "externalId" : "777611", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Newport News", "state" : "Virginia", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "36.9775016,-76.4297700" } ], "locationText" : "Newport News, Virginia, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "Associate's", "experienceMinYears" : 1, "technicalSkills" : "Microsoft Word, Microsoft Excel", "toolProficiency" : [ "Microsoft Word", "Microsoft Excel" ], "qualificationsBasic" : "Associate degree or education/experience combination, 1 years related experience, Proficiency in Microsoft Word and Excel, Commitment to employee-owned culture", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Required Qualifications Associate degree in a closely related field or combination of education and relevant experience A minimum of 1 years related experience Proficiency in Microsoft Word and Excel An attitude and commitment to being an active participant of our employee-owned culture is a must What We Believe HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve. Our Commitment As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day. Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees. United States-Virginia-Newport News", "summaryDescription" : "Administrative Project Coordinator", "createdAt" : "2026-06-14T21:57:39.844", "lastUpdated" : "2026-06-15T23:11:15.123", "ingestTimestamp" : "2026-06-14T21:57:39.844", "mongoId" : "6a16291c58b93c861e95a15f", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 48000, "salaryAnnualMax" : 65000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Microsoft Word", "Microsoft Excel" ], "skillCount" : 2, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Junior", "dataQualityScore" : 0.6666667, "_score" : 765.6483, "hasLocation" : true, "hasGeo" : true, "llmIndustryConfidence" : 0.85 }, { "id" : "6a3054daf292fd229cf1b20b", "title" : "Administrative Support", "company" : "Expeditors", "industry" : "Financial Services", "salary" : { "min" : 42000.0, "max" : 55000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Entry Level Administrative Support in Eagan, United States, adjusted for the logistics industry and company size." }, "location" : "Eagan, MN, United States", "locations" : [ "Eagan", "MN", "United States" ], "timestamp" : "2026-06-16T07:56:26.467", "fingerprint" : "34c974e55771a998f6d5b6c0c5d43f5b53d27935784a5f567811f9766f291b55", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/Expeditors/744000132258259-administrative-support", "externalId" : "744000132258259", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Eagan", "state" : "Minnesota", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "44.8181730,-93.1659179" } ], "locationText" : "Eagan, Minnesota, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "entry", "technicalSkills" : "MS Excel, MS Word", "hardSkillsList" : [ "Invoice processing", "Data entry" ], "hardSkills" : [ { "name" : "Invoice processing", "level" : "intermediate" }, { "name" : "Data entry", "level" : "intermediate" } ], "majorSkills" : "Invoice processing, Data entry", "majorSkillsList" : [ "Invoice processing", "Data entry" ], "coreResponsibilities" : "Complete weekly invoice recaps, Upload documents into portals, Send out completed invoices, Process payable invoices, Process daily check requests, Monitor branch training reports, Data Entry, Monitor branch EDE report, Answer incoming calls, Sort incoming mail, Manage incoming checks", "teamCollaboration" : "Team environment", "domainKnowledge" : "International logistics; Global trade; Global supply chain management", "domainList" : [ "international-logistics", "global-trade", "global-supply-chain-management" ], "domainSpecificKnowledge" : [ "International logistics", "Global trade", "Global supply chain management" ], "toolProficiency" : [ "MS Excel", "MS Word" ], "communicationSkills" : "Communicate clearly", "continuousLearning" : "Training and Personnel Development Program", "qualificationsBasic" : "Accounting knowledge, Effective interpersonal skills, Listen, comprehend, communicate clearly, Good computer skills, Fluent in English", "qualificationsPreferred" : "Likes to work in a team environment, Pro-active approach, Organizational skills, Attention to Detail", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "We take care of our employees, and they take care of our customers! Become a full-time member of a global community! The international logistics industry is an integral piece of the global trade puzzle; we make the world go round. Global supply chain management is what we do, and at the heart of Expeditors you will find professionalism, leadership, and a friendly environment, all of which foster an innovative, customer service-based approach to logistics. Expeditors is a global logistics company headquartered in Seattle, Washington. As a Fortune 500 company, we employ over 19,000 trained professionals in a worldwide network of over 350+ locations across six continents. Expeditors satisfies the increasingly sophisticated needs of international trade through customized solutions and seamless, integrated information systems. Our Mission We recruit, train, and retain the very best logistics and technical experts the world over. We love to promote from within - more than 50 percent of our employees have been at Expeditors for five years or more. Our high retention rate is influenced by a unique compensation program for positions that are more than just jobs - they're chances to grow, do what you love and build a career with us! Major Duties and Responsibilities * Complete weekly invoice recaps * Uploading documents into various portals * Send out completed invoices * Process payable invoices booking * Process daily check requests * Monitor branch training reports * Data Entry * Monitor branch EDE report * Answer incoming calls * Sort incoming mail * Manage incoming checks ## Qualifications * Accounting knowledge * Effective interpersonal skills, including proven abilities to listen, comprehend, effectively communicate clearly and concisely to obtain positive results * Likes to work in a team environment * Pro-active approach, strong organizational skills * Strong Attention to Detail * Good computer skills (MS Excel, MS Word) * Fluent in English ## Additional Information Expeditors offers excellent benefits: * Paid Vacation, Holiday, Sick Time * Health Plan: Medical * Life Insurance * Employee Stock Purchase Plan * Training and Personnel Development Program * Growth opportunities within the company * Employee Referral Program Bonus", "summaryDescription" : "Administrative Support at Expeditors. 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Become a full-time member of a global community! The international logistics industry is an integral piece of the global trade puzzle; we make the world go round. Global supply chain management is what we do, and at the heart of Expeditors you will find professionalism, leadership, and a friendly environment, all of which foster an innovative, customer service-based approach to logistics. Expeditors is a global logistics company headquartered in Seattle, Washington. As a Fortune 500 company, we employ over 19,000 trained professionals in a worldwide network of over 350+ locations across six continents. Expeditors satisfies the increasingly sophisticated needs of international trade through customized solutions and seamless, integrated information systems. Our Mission We recruit, train, and retain the very best logistics and technical experts the world over. We love to promote from within - more than 50 percent of our employees have been at Expeditors for five years or more. Our high retention rate is influenced by a unique compensation program for positions that are more than just jobs - they're chances to grow, do what you love and build a career with us! Major Duties and Responsibilities * Complete weekly invoice recaps * Uploading documents into various portals * Send out completed invoices * Process payable invoices booking * Process daily check requests * Monitor branch training reports * Data Entry * Monitor branch EDE report * Answer incoming calls * Sort incoming mail * Manage incoming checks ## Qualifications * Accounting knowledge * Effective interpersonal skills, including proven abilities to listen, comprehend, effectively communicate clearly and concisely to obtain positive results * Likes to work in a team environment * Pro-active approach, strong organizational skills * Strong Attention to Detail * Good computer skills (MS Excel, MS Word) * Fluent in English ## Additional Information Expeditors offers excellent benefits: * Paid Vacation, Holiday, Sick Time * Health Plan: Medical * Life Insurance * Employee Stock Purchase Plan * Training and Personnel Development Program * Growth opportunities within the company * Employee Referral Program Bonus", "summaryDescription" : "Administrative Support at Expeditors. Skills: Invoice processing, Data Entry. Complete weekly invoice recaps. Upload documents into portals", "postedDate" : "2026-06-15T18:03:58.000", "createdAt" : "2026-06-15T21:42:13.638", "lastUpdated" : "2026-06-16T06:22:09.924", "ingestTimestamp" : "2026-06-15T21:42:13.638", "mongoId" : "6a304f64f292fd229cee7524", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 42000, "salaryAnnualMax" : 55000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Data Entry", "Invoice processing", "Logistics", "International logistics", "Global trade", "Global supply chain management", "MS Excel", "MS Word" ], "skillCount" : 8, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 1.0, "_score" : 757.70245, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Logistics", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c6e0974d8ee00a0920da5", "title" : "Administrative Project Coordinator", "company" : "HDR", "salary" : { "min" : 65000.0, "max" : 85000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Administrative Project Coordinator in Phoenix, adjusted for mid-seniority and the engineering industry." }, "location" : "United States-Arizona-Phoenix", "locations" : [ "United States-Arizona-Phoenix" ], "timestamp" : "2026-06-16T03:34:15.193", "fingerprint" : "0176833e1ad781aefe6192c15dbb5c3f905f22324b1d0b97668991128eb06e46", "source" : "taleo", "language" : "en", "applyUrl" : "https://hdr.taleo.net/careersection/ex/jobdetail.ftl?job=783321", "externalId" : "783321", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Phoenix", "state" : "Arizona", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "33.4484367,-112.0741410" } ], "locationText" : "Phoenix, Arizona, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "coreResponsibilities" : "Type project documents, Format project documents, Organize project documents, Order insurance, Monitor insurance certificates, Apply quality assurance guidelines, Assist with meetings, Coordinate meetings, Assist with presentations, Exhibit professionalism with clients, Work with Project Managers, Work with project teams, Assist with project guides, Assist with project reviews, Assist with project invoices, Assist with expense reports, Perform other duties", "qualificationsBasic" : "Type project documents, Format project documents, Organize project documents, Order insurance, Monitor insurance certificates, Apply quality assurance guidelines, Assist with meetings, Coordinate meetings, Assist with presentations, Exhibit professionalism with clients, Work with Project Managers, Work with project teams, Assist with project guides, Assist with project reviews, Assist with project invoices, Assist with expense reports", "qualificationsPreferred" : "Bachelor's degree, Project coordinator experience, Architecture office experience, Assist with meeting minutes", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? Watch Our Story: ' https://www.hdrinc.com/our-story' Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world. In the role of Administrative Project Coordinator, we'll count on you to: Type, format and organize project documents, reports, specifications and correspondence Create and maintain paper and electronic files Order insurance and monitor insurance certificates Apply company quality assurance guidelines and procedures for project document management Assist with and help coordinate meetings and presentations Exhibit professionalism with clients Work with multiple Project Managers and project teams as needed Assist with project guides, project reviews, project invoices and expense reports as needed Perform other duties as needed Preferred Qualifications Bachelor's degree Prior experience working as a project coordinator in an architecture office Proficiency in assisting with the creation of meeting minutes for project teams", "summaryDescription" : "Administrative Project Coordinator at HDR. Type project documents. Format project documents", "createdAt" : "2026-06-14T18:54:55.897", "lastUpdated" : "2026-06-16T03:34:15.193", "ingestTimestamp" : "2026-06-14T18:54:55.897", "mongoId" : "6a2c6e0974d8ee00a0920da5", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 65000, "salaryAnnualMax" : 85000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.6666667, "_score" : 751.8074, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Engineering", "llmIndustryConfidence" : 0.85 }, { "id" : "6a2ccb1b74d8ee00a0a23dc3", "title" : "Senior Administrative Project Coordinator", "company" : "HDR", "industry" : "Government", "salary" : { "min" : 75000.0, "max" : 105000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Senior Administrative Project Coordinator in Pensacola, FL, adjusted for industry and company size." }, "location" : "United States-Florida-Pensacola", "locations" : [ "United States-Florida-Pensacola" ], "timestamp" : "2026-06-16T01:57:32.217", "fingerprint" : "27a16a55370b82c3bf1c91705d58287d3316cd026c99eb2d74e5d43155dec4c8", "source" : "taleo", "language" : "en", "applyUrl" : "https://hdr.taleo.net/careersection/ex/jobdetail.ftl?job=785133", "externalId" : "785133", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Pensacola", "state" : "Florida", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "30.4213090,-87.2169149" } ], "locationText" : "Pensacola, Florida, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "Associate's", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "Senior", "coreResponsibilities" : "Provide administrative support, Manage meetings, Process expense reports, Perform general administrative duties, Provide quality program support, Maintain electronic files, Provide project coordination support, Perform other duties as needed", "qualificationsBasic" : "Associate degree, Bachelor's degree", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? Watch Our Story: ' https://www.hdrinc.com/our-story' Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world. At HDR, our employee‑ownership model shapes everything we do, including how we support and care for our people. Our diverse service lines, including Water, Architecture, Building Engineering Services, Field Services, Power, Waste, Industrial, and Transportation reflect our commitment to shaping resilient, sustainable, and forward‑thinking communities around the world. Across these disciplines, our teams design and deliver solutions that safeguard public health, enhance quality of life, power innovation, and drive responsible growth. Whether advancing clean water, creating healing and learning environments, engineering next‑generation facilities, or building the infrastructure that moves people and energy, our work is rooted in technical excellence and a shared sense of purpose. Our employee‑owners collaborate across specialties, combining creativity, precision, and deep expertise to solve the most complex challenges facing our clients and communities. In the role of Senior Administrative Project Coordinator, we'll count on you to: Provide administrative support to Federal leadership team including meetings, expense reports, and general administrative duties Provide quality program and electronic file maintenance support for the National Freight Rail group and local Pensacola groups Provide project coordination support for multiple project managers and project teams Perform other duties as needed Preferred Qualifications Associate degree, Bachelor's degree", "summaryDescription" : "Senior Administrative Project Coordinator at HDR. Provide administrative support. Manage meetings", "createdAt" : "2026-06-14T19:58:21.122", "lastUpdated" : "2026-06-16T01:57:32.217", "ingestTimestamp" : "2026-06-14T19:58:21.122", "mongoId" : "6a2ccb1b74d8ee00a0a23dc3", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 75000, "salaryAnnualMax" : 105000, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Senior", "dataQualityScore" : 0.7777778, "_score" : 750.4889, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Engineering", "llmIndustryConfidence" : 0.85 }, { "id" : "6a305981f292fd229cf4848a", "title" : "Event Coordinator", "company" : "Alphabe Insight Inc", "industry" : "Market Research", "salary" : { "min" : 47000.0, "max" : 52000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Columbus, OH, United States", "locations" : [ "Columbus", "OH", "United States" ], "timestamp" : "2026-06-16T07:37:42.493", "fingerprint" : "ce2e58cc99cbe71f3af84981c70b68ec74ab0d9e7014d8b57633341d81cd5a2f", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/AlphabeInsightInc/744000132244896-event-coordinator", "externalId" : "744000132244896", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Columbus", "state" : "Ohio", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "39.9622601,-83.0007065" } ], "locationText" : "Columbus, Ohio, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "entry", "professionalSkills" : [ "Time management", "Project management" ], "majorSkills" : "Event planning, Logistics coordination", "majorSkillsList" : [ "Event planning", "Logistics coordination" ], "coreResponsibilities" : "Coordinate event planning activities, Oversee event logistics, Manage event timelines, Manage event schedules, Manage project deliverables, Communicate with vendors, Communicate with clients, Communicate with internal departments, Assist with venue preparation, Assist with event setup coordination, Track event materials, Track event resources, Track event inventory, Support budgeting functions, Support administrative functions, Monitor event progress, Resolve operational challenges, Maintain event documentation, Maintain event reporting, Ensure events align with company standards, Ensure events align with company objectives, Provide exceptional service", "projectManagementSkills" : [ "Project management" ], "domainKnowledge" : "Event execution", "domainList" : [ "event-execution" ], "domainSpecificKnowledge" : [ "Event execution" ], "communicationSkills" : "Verbal communication; Written communication", "documentationSkills" : "Event documentation", "continuousLearning" : "Professional development; Training programs", "problemSolvingSkills" : "Problem-solving", "outcomesObjectives" : "Successful event execution", "qualificationsBasic" : "Organizational skills, Time management skills, Coordination abilities, Project management abilities, Proficiency with standard business software, Proficiency with office applications", "qualificationsPreferred" : "Adaptability, Willingness to learn new processes", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Park 6 Logistics is a dynamic and growth-focused organization committed to delivering exceptional operational support and event execution solutions. We pride ourselves on fostering a collaborative environment where innovation, organization, and professional development are valued. Our team is dedicated to creating impactful experiences while maintaining the highest standards of service and efficiency. Park 6 Logistics is seeking a highly organized and detail-oriented Event Coordinator to join our team in Columbus, OH. This role is ideal for an individual who enjoys managing multiple projects, coordinating logistics, and ensuring successful event execution from planning through completion. The Event Coordinator will play a key role in supporting event operations, maintaining communication with stakeholders, and ensuring all event details are handled professionally and efficiently. Key Responsibilities * Coordinate and oversee event planning activities and logistics * Manage event timelines, schedules, and project deliverables * Communicate with vendors, clients, and internal departments * Assist with venue preparation and event setup coordination * Track event materials, resources, and inventory requirements * Support budgeting and administrative event functions * Monitor event progress and resolve operational challenges as needed * Maintain accurate event documentation and reporting * Ensure all events align with company standards and objectives * Provide exceptional service throughout the event planning process ## Qualifications * Strong organizational and time management skills * Excellent verbal and written communication abilities * Ability to manage multiple priorities in a fast-paced environment * Detail-oriented with strong problem-solving capabilities * Professional and team-focused mindset * Ability to work independently and collaboratively * Proficiency with standard business software and office applications * Strong coordination and project management abilities * Adaptability and willingness to learn new processes ## Additional Information * Competitive Salary ($47,000 – $52,000) * Career Growth and Advancement Opportunities * Professional Development and Training Programs * Collaborative and Supportive Team Environment * Hands-On Experience in Event Planning and Operations * Skill Development in Project Management and Logistics * Stable Full-Time Position * Performance-Based Growth Opportunities * Modern and Professional Workplace Environment", "summaryDescription" : "Event Coordinator at Alphabe Insight Inc. Skills: Event planning, Logistics coordination. Coordinate event planning activities. Oversee event logistics", "postedDate" : "2026-06-15T16:22:53.000", "createdAt" : "2026-06-15T23:45:00.162", "lastUpdated" : "2026-06-16T07:37:42.493", "ingestTimestamp" : "2026-06-15T23:45:00.162", "mongoId" : "6a305981f292fd229cf4848a", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 47000, "salaryAnnualMax" : 52000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Event planning", "Logistics coordination", "Time management", "Project management", "Event execution" ], "skillCount" : 5, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 1.0, "_score" : 746.8818, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Logistics", "llmIndustryConfidence" : 0.95 }, { "id" : "69f8687c4c40e2acd1f7f473", "title" : "Program Coordinator, Event Support", "company" : "SMU", "industry" : "Education", "salary" : { "min" : 2206.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "TX-Dallas", "locations" : [ "TX-Dallas" ], "certifications" : [ "Event Planning certification" ], "timestamp" : "2026-06-15T21:38:10.689", "fingerprint" : "03097f178e92390d95f41663c3044d309fe243ac35aedbb4c7a2d758fed41f78", "source" : "taleo", "language" : "en", "applyUrl" : "https://smu.taleo.net/careersection/ex/jobdetail.ftl?job=76612", "externalId" : "76612", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Dallas", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "32.7762719,-96.7968559" } ], "locationText" : "Dallas, Texas, United States", "technicalSkills" : "MS Word, MS Project, Excel, Outlook, PowerPoint, CMMS, IWMS", "professionalSkills" : [ "Event coordination", "Customer service", "Facilities management" ], "hardSkillsList" : [ "Interpersonal skills", "Verbal communication", "Written communication", "Problem-solving", "Organizational skills", "Planning skills", "Time management skills", "Initiative", "Judgment" ], "hardSkills" : [ { "name" : "Interpersonal skills", "level" : "intermediate" }, { "name" : "Verbal communication", "level" : "intermediate" }, { "name" : "Written communication", "level" : "intermediate" }, { "name" : "Problem-solving", "level" : "intermediate" }, { "name" : "Organizational skills", "level" : "intermediate" }, { "name" : "Planning skills", "level" : "intermediate" }, { "name" : "Time management skills", "level" : "intermediate" }, { "name" : "Initiative", "level" : "intermediate" }, { "name" : "Judgment", "level" : "intermediate" } ], "majorSkills" : "Event support coordination, Facilities resource coordination, Campus partner communication", "majorSkillsList" : [ "Event support coordination", "Facilities resource coordination", "Campus partner communication" ], "coreResponsibilities" : "Assist with collecting and communicating event schedules, Coordinate facilities resource components for events, Collaborate with divisions of Facilities Planning and Management, Ensure accurate communication and execution for events, Communicate with campus partners to validate requests, Follow up to ensure successful execution, Assist with solving issues that arise, Assist in development of event procedures, Assist in implementation of event procedures, Assist in maintenance of event procedures, Assist with data collection on lessons learned, Assist with coordinating meetings for facilities resources, Assist with collecting facilities staff schedules, Assist with communicating facilities staff schedules", "teamCollaboration" : "Campus partners; Department partners; Custodial staff; Event support entities; Divisions of Facilities Planning and Management", "projectManagementSkills" : [ "Planning", "Time management" ], "domainKnowledge" : "Event support; Facilities management", "domainList" : [ "event-support", "facilities-management" ], "domainSpecificKnowledge" : [ "Event support", "Facilities management" ], "toolProficiency" : [ "MS Word", "MS Project", "Excel", "Outlook", "PowerPoint", "CMMS", "IWMS" ], "communicationSkills" : "Verbal communication; Written communication", "continuousLearning" : "Professional development opportunities; Tuition benefits", "innovationCreativity" : "Creativity", "problemSolvingSkills" : "Problem-solving; Identify problems; Analyze problems; Devise solutions", "specialRequirements" : "Work evenings and/or weekends, Report to campus during disaster/emergency, Support EOC operations, Reach above shoulders, Sit for long periods, Handle objects (dexterity), Stand, Walk for long distances", "outcomesObjectives" : "Ensure successful event execution; Ensure client satisfaction", "qualificationsBasic" : "High school diploma or equivalent, 3 years of work experience", "qualificationsPreferred" : "Bachelor's Degree, Work experience in related field/trade, Experience in facilities, customer service, or event coordination, Event Planning certification", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Hourly Range: $22.06 per hour About SMU SMU’s more than 12,000 diverse, high-achieving students come from all 50 states and 90 countries to take advantage of the University’s small classes, hands-on research opportunities, leadership development, community service, international study and innovative programs. The University offers a strong foundation in the humanities and sciences and undergraduate, graduate and professional degree programs through eight schools. Now in its second century of achievement, SMU is increasingly recognized for the ways it supports students, faculty and alumni as they become ethical leaders in their professions and communities. On the most beautiful college campus in the country, SMU Mustangs are energized by unbridled opportunities – from teaching, learning and research to creativity, performance and athletic endeavor. About the Position: Support and assist with the coordination of facilities resources for designated SMU-sponsored and hosted events. Collaborate and communicate with campus partners, department partners, custodial staff, and various event support entities to ensure successful execution of event support. This position reports directly to the Associate Director of Event Support. This position is considered essential personnel in times of disaster or emergency events and is required to report to campus at the direction of the management team. This role will also support all EOC operations. This role is an on-campus, in-person position. Essential Functions: Assist with collecting and communicating event schedules, and the coordination of the facilities resource components requested for associated events. Collaborates with all divisions of Facilities Planning and Management to ensure all details are considered and accurate communication and execution surrounding requested campus events occur. Communicate with varied campus partners to validate accuracy of requests and follow up to ensure successful execution and client satisfaction. Assist with solving issues that arise prior, during, and following events to ensure the event is supported as requested. Assist in the development, implementation, and maintenance of event procedures and processes, such as event Playbooks and MOPs. Assist with data collection on the lessons learned from designated SMU sponsored and hosted events. Assist with coordinating meetings for facilities resource components, and assist with collecting and communicating facilities staff schedules for events. Other duties as assigned. Education and Experience: A high school diploma, or equivalent is required for this role. A Bachelor's Degree is preferred. A minimum of three (3) year of work experience is required. Work experience in a related field/trade preferred. Experience in facilities, customer service and/or event coordination field is preferred. Event Planning certification is preferred. Knowledge, Skills and Abilities: Candidate must demonstrate strong interpersonal and verbal communication skills, with the ability to communicate broadly across the University and develop and maintain effective relationships with a wide range of constituencies. Must also demonstrate strong written communication skills. Candidate must possess strong problem-solving skills, with the ability to identify and analyze problems as well as devise solutions. Must also have strong organizational, planning and time management skills. Candidate must possess a wide degree of creativity and latitude. A high level of initiative and judgment for a variety of critical and complex decisions is required. Basic knowledge of MS Word, MS Project, Excel, Outlook, PowerPoint, and CMMS/IWMS is required . Candidate must be able to work e venings and/or weekends. Physical and Environmental Demands: Reach above shoulders Sit for long periods of time Handle objects (dexterity) Stand Walk for long distances Deadline to Apply: This position is open until filled. Priority consideration may be given to applications received by May 11, 2026. EEO Statement: SMU will not discriminate in any program or activity on the basis of race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity and expression. The Executive Director for Access and Equity/Title IX Coordinator is designated to handle inquiries regarding nondiscrimination policies and may be reached at the Perkins Administration Building, Room 204, 6425 Boaz Lane, Dallas, TX 75205, 214-768-3601, accessequity@smu.edu . Benefits: SMU offers staff a broad, competitive array of health and related benefit s. In addition to traditional benefits such as health, dental, and vision plans, SMU offers a wide range of wellness programs to help attract, support, and retain our employees whose work continues to make SMU an outstanding education and research institution. SMU is committed to providing an array of retirement programs that benefit and protect you and your family throughout your working years at SMU and, if you meet SMU's retirement eligibility criteria, during your retirement years after you leave SMU. The value of learning at SMU isn't just about preparing our students for the future. Employees have access to a wide variety of professional and personal development opportunities , including tuition benefits . USA-TX-Dallas", "summaryDescription" : "Program Coordinator, Event Support at SMU. Skills: Event support coordination, Facilities resource coordination, Campus partner communication. Assist with collecting and communicating event schedules. Coordinate facilities resource components for events", "createdAt" : "2026-06-14T21:52:24.916", "lastUpdated" : "2026-06-15T21:38:10.689", "ingestTimestamp" : "2026-06-14T21:52:24.916", "mongoId" : "69f8687c4c40e2acd1f7f473", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 4588480, "salaryBand" : "200k+", "hasSalary" : true, "allSkills" : [ "Interpersonal skills", "Verbal communication", "Written communication", "Problem-solving", "Organizational skills", "Planning skills", "Time management skills", "Initiative", "Judgment", "Event support coordination", "Facilities resource coordination", "Campus partner communication", "Event coordination", "Customer service", "Facilities management", "Planning", "Time management", "Event support", "Event Planning certification", "MS Word", "MS Project", "Excel", "Outlook", "PowerPoint", "CMMS", "IWMS" ], "skillCount" : 26, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.6666667, "_score" : 745.13354, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Education", "llmIndustryConfidence" : 0.95 }, { "id" : "6a3058cdf292fd229cf44257", "title" : "DOT Compliance and Administrative Support Specialist", "company" : "Terrestris Global Solutions", "industry" : "Logistics", "salary" : { "min" : 42500.0, "max" : 57500.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Entry-level DOT Compliance and Administrative Support Specialist in Springfield, United States, adjusted for the logistics industry and company size." }, "location" : "Springfield, VA", "locations" : [ "Springfield", "VA" ], "timestamp" : "2026-06-16T06:39:02.929", "fingerprint" : "b8239b6ecf8f70222f023e1f1862ec0dea93b32be5a0c69dab7fdd1c53e5352e", "source" : "breezyhr", "language" : "en", "applyUrl" : "https://terrestris-global-solutions.breezy.hr/p/820c373f6c0301-dot-compliance-and-administrative-support-specialist", "externalId" : "820c373f6c0301", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Springfield", "state" : "Virginia", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "38.7749935,-77.1803819" } ], "locationText" : "Springfield, Virginia, United States", "employmentType" : "FULL_TIME", "coreResponsibilities" : "Support vehicle fleet operations, Support operations", "domainKnowledge" : "DOT compliance", "domainList" : [ "dot-compliance" ], "domainSpecificKnowledge" : [ "DOT compliance" ], "workSiteFlexibility" : "Onsite", "rawDescription" : "Are you looking for a Challenge? Looking for an innovative organization and the opportunity to learn and grow professionally? We can help! We are seeking a DOT Compliance and Administrative Support Specialist to join our corporate staff to support our growing vehicle fleet and operations. This is", "summaryDescription" : "DOT Compliance and Administrative Support Specialist at Terrestris Global Solutions. Support vehicle fleet operations. Support operations", "createdAt" : "2026-06-15T22:12:36.424", "lastUpdated" : "2026-06-16T06:39:02.929", "ingestTimestamp" : "2026-06-15T22:12:36.424", "mongoId" : "6a3058cdf292fd229cf44257", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 42500, "salaryAnnualMax" : 57500, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "DOT compliance" ], "skillCount" : 1, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.7777778, "_score" : 734.48566, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Logistics", "llmIndustryConfidence" : 0.92 }, { "id" : "6a2c94e274d8ee00a098bcc7", "title" : "Project Coordinator (Trade Shows & Events)", "company" : "Jack Morton Worldwide", "industry" : "Hospitality", "salary" : { "min" : 55000.0, "max" : 75000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Junior Project Coordinator in Addison, United States, adjusted for the marketing industry and company size." }, "location" : "Addison, Illinois, United States", "locations" : [ "Addison", "Illinois", "United States" ], "timestamp" : "2026-06-16T04:55:59.978", "fingerprint" : "330c859d6c3147b84055cc4bff0018bc32f088ea5f826cb788cf1058ff9f059c", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/jackmortonworldwide/jobs/4230775009", "externalId" : "4230775009", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Addison", "state" : "Illinois", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "41.9316960,-87.9889556" } ], "locationText" : "Addison, Illinois, United States", "experienceMinYears" : 2, "professionalSkills" : [ "Project management", "Estimates", "Schedules", "Workbacks" ], "hardSkillsList" : [ "Vendor research", "Material research", "Fabrication solutions" ], "softSkillsList" : [ "Solutions-oriented" ], "hardSkills" : [ { "name" : "Vendor research", "level" : "intermediate" }, { "name" : "Material research", "level" : "intermediate" }, { "name" : "Fabrication solutions", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Solutions-oriented" } ], "majorSkills" : "Project coordination, Event coordination, Trade show coordination", "majorSkillsList" : [ "Project coordination", "Event coordination", "Trade show coordination" ], "coreResponsibilities" : "Support Project Managers, Keep timelines on track, Keep budgets on track, Keep deliverables on track, Coordinate with internal teams, Coordinate with vendors, Coordinate with partners, Manage project documentation, Manage project assets, Manage project communications, Assist with estimates, Assist with schedules, Assist with workbacks, Communicate status updates, Research vendors, Research materials, Research fabrication solutions, Review drawings, Support technical execution, Problem-solve on the fly, Keep projects moving", "teamCollaboration" : "Internal teams; Vendors; Partners", "projectManagementSkills" : [ "Project coordination" ], "domainKnowledge" : "Experiential marketing; Brand experiences; Live events; Branded environments; Trade shows; Fabrication; Technical execution", "domainList" : [ "experiential-marketing", "brand-experiences", "live-events", "branded-environments", "trade-shows", "fabrication", "technical-execution" ], "domainSpecificKnowledge" : [ "Experiential marketing", "Brand experiences", "Live events", "Branded environments", "Trade shows", "Fabrication", "Technical execution" ], "toolProficiency" : [ "Microsoft Office", "Excel" ], "communicationSkills" : "Communicate status updates", "documentationSkills" : "Manage project documentation", "problemSolvingSkills" : "Problem-solve on the fly", "specialRequirements" : "Travel as needed, Hybrid onsite schedule", "outcomesObjectives" : "Keep projects moving; Keep details tight; Keep execution flawless", "qualificationsBasic" : "2+ years project coordination, Able to juggle priorities, Proficient in Microsoft Office, Excel a must", "qualificationsPreferred" : "Experience in experiential, Experience in events, Experience in agency environments, Trade shows experience, Fabrication experience, Live event experience", "remoteFriendly" : true, "workSiteFlexibility" : "Hybrid", "rawDescription" : "Experience Without Limits. Come shape the future of brand experience. At Jack Morton, we create, and build, head-turning, smile-inducing, impact driving brand experiences. We exist to redefine what experiential can achieve, helping clients unlock the full value of experiences. That takes a team that’s bold, curious, and acts as one - building on ideas, pushing boundaries, and showing up for each other. Here, you’ll do your best work, grow fast, and collaborate across clients, disciplines, and global teams to bring new ideas to life. This is a place where curiosity drives what’s next, boldness raises the bar, and we win together. Where ownership is expected, egos are left at the door, and the work reflects the people behind it. Experience without limits — in your work, your growth, and your impact. **Must be able to work a hybrid onsite schedule at our Addison, IL location** As a Project Coordinator, you'll help bring experiential marketing programs to life from trade shows to live events and branded environments! Partnering with our Addison based Project Management team, you’ll keep projects moving, details tight, and execution flawless. What you’ll be doing • Support Project Managers across multiple fast-paced projects • Keep timelines, budgets, and deliverables on track • Coordinate with internal teams, vendors, and partners • Manage project documentation, assets, and communications • Assist with estimates, schedules, and workbacks • Communicate status updates clearly to stakeholders • Research vendors, materials, and fabrication solutions • Review drawings and support technical execution • Problem-solve on the fly and keep projects moving • Travel as needed for onsite execution If you can do all that, you have what it takes. It might help if… • 2+ years in project coordination or similar role • Experience in experiential, events, or agency environments • Highly organized with strong attention to detail • Able to juggle priorities in a fast-paced setting • Strong communicator (written and verbal) • Comfortable with technical docs and project specs • Proficient in Microsoft Office (Excel a must!) • Proactive, collaborative, and solutions-oriented • Bonus: trade shows, fabrication, or live event experience Last but not least, we believe in diversity, equity and inclusion. Jack Morton is an equal opportunity employer; we strongly value diversity at our companies. We do not discriminate on race, religion, color, national origin, disability, sexual orientation, gender identity, gender expression, age, marital status, veteran status, or any other basis prohibited by law. #LI-WK1 We make our careers website accessible to any and all users. If you need an accommodation to participate in the application process, please contact us at jobaccomodations@jackmorton.com. This email address is not for general employment inquiries or vendors; rather it is strictly for applicants who require special assistance accessing our employment website. Due to volume, messages sent to this email address that are not related to an accommodation cannot be answered. ***JOB SCAM ALERT*** We have recently become aware that individuals not associated with Jack Morton have fraudulently used our name – and the names of some of our employees – to solicit applications for fake jobs, to conduct fake job interviews and to make fake job offers. Any request to schedule an interview and any bona fide offer of employment will only come from an authorized representative of Jack Morton with an email address “@jackmorton.com” or “@jackmorton.co.uk” or \"@impact-xm\". We will never require an applicant to provide credit card or banking information to cover any supposed advance costs. If you have provided personal information in connection with a fake job offer or interview and you are concerned, we suggest that you take appropriate action. Jack Morton takes these activities very seriously and are taking appropriate steps to shut down this fraudulent activity. We urge you to be careful when sharing your personal information and to be aware of scams involving fake job postings and job offers.", "summaryDescription" : "Project Coordinator (Trade Shows & Events) at Jack Morton Worldwide. Skills: Project coordination, Event coordination, Trade show coordination. Support Project Managers. Keep timelines on track", "postedDate" : "2026-06-14T18:34:25.129", "createdAt" : "2026-06-14T18:34:25.129", "lastUpdated" : "2026-06-16T04:55:59.978", "ingestTimestamp" : "2026-06-14T18:34:25.129", "mongoId" : "6a2c94e274d8ee00a098bcc7", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 55000, "salaryAnnualMax" : 75000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Vendor research", "Material research", "Fabrication solutions", "Solutions-oriented", "Project coordination", "Event coordination", "Trade show coordination", "Project management", "Estimates", "Schedules", "Workbacks", "Experiential marketing", "Brand experiences", "Live events", "Branded environments", "Trade shows", "Fabrication", "Technical execution", "Microsoft Office", "Excel" ], "skillCount" : 20, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Junior", "dataQualityScore" : 0.7777778, "_score" : 728.44495, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Marketing", "llmIndustryConfidence" : 0.92 }, { "id" : "6a191e7758b93c861e39f7ed", "title" : "Business Coordination", "company" : "Mercedes-Benz Group China Ltd.", "industry" : "Manufacturing", "salary" : { "min" : 215000.0, "max" : 345000.0, "currency" : "CNY", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Mid-level Business Coordination roles in Beijing, China, adjusted for the automotive industry and a large company size." }, "location" : "China (Mainland)-Beijing-Beijing", "locations" : [ "China (Mainland)-Beijing-Beijing", "8 Boxing Road, BDA, Beijing" ], "timestamp" : "2026-06-16T02:34:43.138", "fingerprint" : "dab728c076f4ea8ea4b9d4c817e456c01b414eb5abdd25062139c434b5168bcf", "source" : "taleo", "language" : "en", "applyUrl" : "https://tas-daimler.taleo.net/careersection/ex/jobdetail.ftl?job=880061", "externalId" : "880061", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Beijing", "country" : "China", "continent" : "as", "source" : "llm", "workMode" : "onsite", "geo" : "39.9057136,116.3912972" } ], "locationText" : "Beijing, China", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "professionalSkills" : [ "Process coordination", "Stakeholder engagement" ], "hardSkillsList" : [ "MS Office proficiency" ], "hardSkills" : [ { "name" : "MS Office proficiency", "level" : "intermediate" } ], "majorSkills" : "Project management, Administrative support", "majorSkillsList" : [ "Project management", "Administrative support" ], "coreResponsibilities" : "Assume leadership in organizing project technical meetings, Ensure seamless execution through clear communication, Ensure seamless execution through effective process coordination, Provide administrative support to director, Manage office operations, Manage departmental administrative tasks, Respond to requests from senior managers, Respond to requests from team members, Coordinate Townhalls, Coordinate cultural initiatives, Foster team engagement, Organize and facilitate meetings, Proactively communicate discussion topics, Brief discussion topics in advance, Manage travel arrangements, Enable smooth operations, Enable stakeholder engagement, Organize department town halls, Organize tours through test facility", "teamCollaboration" : "Internal department coordination; Cross department coordination", "projectManagementSkills" : [ "Project management" ], "domainKnowledge" : "Automotive industry; Development process", "domainList" : [ "automotive-industry", "development-process" ], "domainSpecificKnowledge" : [ "Automotive industry", "Development process" ], "toolProficiency" : [ "MS Office" ], "communicationSkills" : "Clear communication", "qualificationsBasic" : "Solid project experience, Deep understanding of development process, English skills in hearing, writing", "qualificationsPreferred" : "Experience in automotive industry is a plus, German language capability is preferred", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Independently assume leadership in organizing project technical meetings , ensuring seamless execution through clear communication and effective process coordination. Administrative support to director for smooth office management and internal & cross department communication; Manage departmental administrative tasks e.g. organization of department town halls and tours through our test facility for the world. 1. Project Management Work • Independently assume leadership in organizing project technical meetings—such as Shopfloor sessions, whiteboard reviews, and technical roundtables—ensuring seamless execution through clear communication and effective process coordination. 2. Secretarial support to the Director • Organize and facilitate meetings • Proactively communicated and briefed discussion topics in advance. • Manage travel arrangements to enable smooth operations and stakeholder engagement. 3. Department administrative work and support • Manage departmental administrative tasks, responded to requests from senior managers and team members. • Coordinate Townhalls and cultural initiatives to foster team engagement. Education Bachelor degree or above, experience in automotive industry is a strong plus 　 Experience 　 Solid project experience and deep understanding of development process. Communication and interpersonal skills, team player! Highly organized, detail-driven and proficient in MS Office tools Strong English skills in hearing, writing. German language capability is preferred. Mercedes-Benz Group China Ltd.", "summaryDescription" : "Business Coordination at Mercedes-Benz Group China Ltd.. Skills: Project management, Administrative support. Assume leadership in organizing project technical meetings. Ensure seamless execution through clear communication", "createdAt" : "2026-06-14T21:32:26.205", "lastUpdated" : "2026-06-16T02:34:43.138", "ingestTimestamp" : "2026-06-14T21:32:26.205", "mongoId" : "6a191e7758b93c861e39f7ed", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "200k+", "hasSalary" : false, "allSkills" : [ "MS Office proficiency", "Project management", "Administrative support", "Process coordination", "Stakeholder engagement", "Automotive industry", "Development process", "MS Office" ], "skillCount" : 8, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "_score" : 726.8782, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Automotive", "llmIndustryConfidence" : 0.85 }, { "id" : "6a30671af292fd229cfb946c", "title" : "Meetings and Events Project Manager", "company" : "Emota", "industry" : "Healthcare", "salary" : { "min" : 45000.0, "max" : 65000.0, "currency" : "GBP", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Mid-level Meetings and Events Project Manager in the UK Healthcare industry, adjusted for Ashby-de-la-Zouch's location and Emota's company size." }, "location" : "Emota - UK", "locations" : [ "Emota - UK" ], "timestamp" : "2026-06-16T10:20:04.889", "fingerprint" : "70146330aaa192e33ce3871b14646bd8890ec86023c311b1babf614798143d67", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/emotainizioengage/jobs/8007387", "externalId" : "8007387", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Ashby-de-la-Zouch", "country" : "United Kingdom", "continent" : "eu", "source" : "llm", "workMode" : "hybrid", "geo" : "52.7471344,-1.4712148" }, { "city" : "Manchester", "country" : "United Kingdom", "continent" : "eu", "source" : "llm", "workMode" : "hybrid", "geo" : "53.4424618,-2.2324547" } ], "locationText" : "Ashby-de-la-Zouch, United Kingdom; Manchester, United Kingdom", "experienceMinYears" : 4, "experienceMaxYears" : 5, "experienceLevel" : "Mid", "technicalSkills" : "Excel", "professionalSkills" : [ "Budget management", "Supplier management", "Financial management", "Client liaison", "Scope management" ], "hardSkillsList" : [ "Event management", "Budget reconciliation", "Invoice approval", "Financial tracking" ], "hardSkills" : [ { "name" : "Event management", "level" : "intermediate" }, { "name" : "Budget reconciliation", "level" : "intermediate" }, { "name" : "Invoice approval", "level" : "intermediate" }, { "name" : "Financial tracking", "level" : "intermediate" } ], "majorSkills" : "Event management, Budget management, Client liaison", "majorSkillsList" : [ "Event management", "Budget management", "Client liaison" ], "coreResponsibilities" : "Manage global meetings, Manage events, Manage congress participation, Ensure events are profitable, Ensure events are compliant, Meet client expectations, Meet team expectations, Manage logistical elements, Manage budgets, Manage venues, Manage logistical arrangements, Manage congress attendance, Manage business centre, Manage dinners, Manage break-outs, Manage housing blocks, Manage attrition, Manage congress sponsorship activity, Manage approval process, Manage client contracting, Manage booth providers, Coordinate client requirements, Manage 3rd party suppliers, Manage internal service providers, Produce status reports, Circulate status reports, Travel on-site, Conduct site inspections, Plan meetings with suppliers, Deliver events, Manage post event metric reporting, Deliver customer service, Plan client meetings, Attend client meetings, Implement client meetings, Conduct debriefs, Prepare budgets, Maintain budgets, Approve invoices, Track event finances, Conduct financial health checks, Identify out-of-scope activities, Charge clients for out-of-scope, Track cost avoidance, Track cost saving measures, Ensure invoicing compliance, Prepare cross charge budgets, Maintain cross charge budgets, Ensure delivery of client measurables, Assist new starters, Apply mission, vision, values, Comply with procedures, Maintain supplier relationships, Maintain venue relationships, Maintain hotel relationships, Ensure value for money, Be an agency ambassador, Be mindful of sustainability", "teamCollaboration" : "Work with support departments; Work with client partners; Work with suppliers; Work with internal providers", "projectManagementSkills" : [ "Event management", "Budget management", "Logistical arrangements", "Sponsorship management", "Client liaison", "Financial tracking", "Scope management" ], "domainKnowledge" : "Pharmaceutical clients; Global meetings; Event logistics; Congress participation", "domainList" : [ "pharmaceutical-clients", "global-meetings", "event-logistics", "congress-participation" ], "domainSpecificKnowledge" : [ "Pharmaceutical clients", "Global meetings", "Event logistics", "Congress participation" ], "communicationSkills" : "Status reports", "specialRequirements" : "National travel, International travel", "outcomesObjectives" : "Ensure events are profitable; Meet client expectations; Meet team expectations", "qualificationsBasic" : "4 years event management delivery, Manage event budgets, Client liaison skills, Intermediate level Excel, Ability to travel internationally", "qualificationsPreferred" : "Experience managing global meetings, Experience managing events for pharmaceutical clients", "remoteFriendly" : true, "workSiteFlexibility" : "Hybrid", "rawDescription" : "Job Title: Meetings and Events Project Manager Brand: Emota Location: UK: Ashby-de-la-Zouch or Manchester, hybrid (2 days a week in one office) Reporting to: Project Director Direct report(s): None A bit about the role … Reporting into a Project Director you will manage global meetings, events and congress participation for our pharmaceutical clients. You will ensure each event is profitable, compliant and meets clients and team's expectations. You will be responsible for all logistical elements and budget management and be supported by a Project Executive who will manage the attendee participation. This role, which includes national and international travel, will involve client partner, supplier and financial management at all stages of the delivery - pre, on-site and post event. We offer a comprehensive benefits package to you including volunteer days, enhanced annual leave with an option to buy/sell, company pension, life and health insurance and many other benefits. What will you do … Project Management: · Manage all venues and associated logistical arrangements including congress attendance and business centre, dinners and break-outs and housing blocks and attrition · Manage congress sponsorship activity on behalf of your client including approval process, liaison with client contracting team and booth providers · Manage and co-ordinate client requirements with all 3rd party suppliers/internal service providers · Produce, manage and circulate important communications e. g. weekly status reports to all main meeting partners · Travel on-site to conduct site inspections including planning meetings with all suppliers and for delivery of the event · Manage post event metric reporting Client Liaison and Development: · Deliver first class customer service following clients goals · Plan, attend and implement client planning meetings – face-to-face, hybrid and virtual including debriefs Financial Management: · Responsible for the preparation and maintenance of budgets, throughout the lifecycle of each event including approving invoices · Ensure financial tracking of each event and conduct regular 'health checks' to ensure positive cash flow · Accomplish scope management – to identify and charge clients for out-of-scope activities · Track cost avoidance / saving measures · Ensure compliance with company and client invoicing processes · Responsible for the preparation and maintenance of congress cross charge budgets, throughout the lifecycle of each event General: · To work with appropriate support departments to ensure the delivery of client measurables · Assist new starters by taking on the role of 'Buddy' · Apply our mission, vision and values · Comply with all company and client procedures · Maintain good long-term relationships with hotels, venues and suppliers, to ensure the best value for money for your clients · Be an ambassador for the agency · To be mindful of environmental sustainability in all aspects of your role and incorporate this mindset in your approach What do you need to have … · Organiser with a minimum of 4 years event management delivery of corporate events · Experience managing event budgets from initial budget, through revisions and reconciliation · Client liaison skills · Team motivator and professional team member · A focus on accuracy, detail, consistency and dedicated to customer service · Intermediate level Excel (can maintain complex spreadsheets) · The ability and desire to travel on-site internationally A bit about us …. Emota is an award-winning global events agency that creates and delivers engaging, impactful experiences. Inizio Engage XD is an unusually shaped communications group that creates experiences that inspire lasting change. We partner with clients to provide employee engagement, learning and training solutions, scientific engagement and capability building, all underpinned by applied behavioural science. We engage internal and external audiences through the delivery of live and virtual experiences, film, digital, and immersive content. Don't meet every job requirement? That's okay! Our company is dedicated to building a diverse, inclusive, and authentic workplace. If you're excited about this role, but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others.", "summaryDescription" : "Meetings and Events Project Manager at Emota. Skills: Event management, Budget management, Client liaison. Manage global meetings. Manage events", "postedDate" : "2026-06-15T23:29:25.014", "createdAt" : "2026-06-15T23:29:25.014", "lastUpdated" : "2026-06-16T10:20:04.889", "ingestTimestamp" : "2026-06-15T23:29:25.014", "mongoId" : "6a30671af292fd229cfb946c", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "30k-50k", "hasSalary" : false, "allSkills" : [ "Event management", "Budget reconciliation", "Invoice approval", "Financial tracking", "Budget management", "Client liaison", "Supplier management", "Financial management", "Scope management", "Logistical arrangements", "Sponsorship management", "Pharmaceutical clients", "Global meetings", "Event logistics", "Congress participation" ], "skillCount" : 15, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.8888889, "_score" : 724.4752, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.95 }, { "id" : "6a30671af292fd229cfb9470", "title" : "Meetings and Events Project Manager", "company" : "Emota", "industry" : "Healthcare", "salary" : { "min" : 45000.0, "max" : 65000.0, "currency" : "GBP", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Mid-level Meetings and Events Project Manager in the UK Healthcare industry, adjusted for Ashby-de-la-Zouch's location and Emota's company size." }, "location" : "Emota - UK", "locations" : [ "Emota - UK" ], "timestamp" : "2026-06-16T08:36:56.305", "fingerprint" : "3a5da083df37fa471155a52e515fc0548afc76615b5c5754072a617111d9c18f", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/emotainizioengage/jobs/8007383", "externalId" : "8007383", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Ashby-de-la-Zouch", "country" : "United Kingdom", "continent" : "eu", "source" : "llm", "workMode" : "hybrid", "geo" : "52.7471344,-1.4712148" }, { "city" : "Manchester", "country" : "United Kingdom", "continent" : "eu", "source" : "llm", "workMode" : "hybrid", "geo" : "53.4424618,-2.2324547" } ], "locationText" : "Ashby-de-la-Zouch, United Kingdom; Manchester, United Kingdom", "experienceMinYears" : 4, "experienceMaxYears" : 5, "experienceLevel" : "Mid", "technicalSkills" : "Excel", "professionalSkills" : [ "Budget management", "Supplier management", "Financial management", "Client liaison", "Scope management" ], "hardSkillsList" : [ "Event management", "Budget reconciliation", "Financial tracking", "Cost avoidance", "Invoice approval" ], "softSkillsList" : [ "Team motivator", "Professional team member" ], "hardSkills" : [ { "name" : "Event management", "level" : "intermediate" }, { "name" : "Budget reconciliation", "level" : "intermediate" }, { "name" : "Financial tracking", "level" : "intermediate" }, { "name" : "Cost avoidance", "level" : "intermediate" }, { "name" : "Invoice approval", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Team motivator" }, { "name" : "Professional team member" } ], "majorSkills" : "Event management, Budget management, Client liaison", "majorSkillsList" : [ "Event management", "Budget management", "Client liaison" ], "coreResponsibilities" : "Manage global meetings, Manage events, Manage congress participation, Ensure event profitability, Ensure event compliance, Manage logistical elements, Manage attendee participation, Manage client partner relationships, Manage supplier relationships, Manage financial aspects, Manage venues, Manage logistical arrangements, Manage congress sponsorship activity, Manage client requirements, Manage 3rd party suppliers, Manage internal service providers, Produce weekly status reports, Circulate meeting partner reports, Travel on-site for inspections, Plan meetings with suppliers, Deliver events, Manage post event metric reporting, Deliver customer service, Plan client meetings, Attend client meetings, Implement client meetings, Conduct debriefs, Prepare budgets, Maintain budgets, Approve invoices, Track event finances, Conduct financial health checks, Identify out-of-scope activities, Charge clients for out-of-scope, Track cost saving measures, Ensure invoicing compliance, Prepare cross charge budgets, Maintain cross charge budgets, Ensure delivery of client measurables, Assist new starters, Apply mission, vision, values, Comply with procedures, Maintain supplier relationships, Maintain venue relationships, Maintain hotel relationships, Act as agency ambassador, Incorporate sustainability", "teamCollaboration" : "Work with support departments; Assist new starters", "projectManagementSkills" : [ "Event management" ], "domainKnowledge" : "Pharmaceutical client events", "domainList" : [ "pharmaceutical-client-events" ], "domainSpecificKnowledge" : [ "Pharmaceutical client events" ], "toolProficiency" : [ "Excel" ], "communicationSkills" : "Status reports", "specialRequirements" : "National travel, International travel", "outcomesObjectives" : "Ensure profitable events; Meet client expectations; Meet team expectations", "qualificationsBasic" : "4 years event management delivery, Manage event budgets, Client liaison skills, Intermediate level Excel, Ability to travel internationally", "qualificationsPreferred" : "Experience managing global meetings, Experience managing events for pharmaceutical clients", "remoteFriendly" : true, "workSiteFlexibility" : "Hybrid", "rawDescription" : "Job Title: Meetings and Events Project Manager Brand: Emota Location: UK: Ashby-de-la-Zouch or Manchester, hybrid (2 days a week in one office) Reporting to: Project Director Direct report(s): None A bit about the role … Reporting into a Project Director you will manage global meetings, events and congress participation for our pharmaceutical clients. You will ensure each event is profitable, compliant and meets clients and team's expectations. You will be responsible for all logistical elements and budget management and be supported by a Project Executive who will manage the attendee participation. This role, which includes national and international travel, will involve client partner, supplier and financial management at all stages of the delivery - pre, on-site and post event. We offer a comprehensive benefits package to you including volunteer days, enhanced annual leave with an option to buy/sell, company pension, life and health insurance and many other benefits. What will you do … Project Management: · Manage all venues and associated logistical arrangements including congress attendance and business centre, dinners and break-outs and housing blocks and attrition · Manage congress sponsorship activity on behalf of your client including approval process, liaison with client contracting team and booth providers · Manage and co-ordinate client requirements with all 3rd party suppliers/internal service providers · Produce, manage and circulate important communications e. g. weekly status reports to all main meeting partners · Travel on-site to conduct site inspections including planning meetings with all suppliers and for delivery of the event · Manage post event metric reporting Client Liaison and Development: · Deliver first class customer service following clients goals · Plan, attend and implement client planning meetings – face-to-face, hybrid and virtual including debriefs Financial Management: · Responsible for the preparation and maintenance of budgets, throughout the lifecycle of each event including approving invoices · Ensure financial tracking of each event and conduct regular 'health checks' to ensure positive cash flow · Accomplish scope management – to identify and charge clients for out-of-scope activities · Track cost avoidance / saving measures · Ensure compliance with company and client invoicing processes · Responsible for the preparation and maintenance of congress cross charge budgets, throughout the lifecycle of each event General: · To work with appropriate support departments to ensure the delivery of client measurables · Assist new starters by taking on the role of 'Buddy' · Apply our mission, vision and values · Comply with all company and client procedures · Maintain good long-term relationships with hotels, venues and suppliers, to ensure the best value for money for your clients · Be an ambassador for the agency · To be mindful of environmental sustainability in all aspects of your role and incorporate this mindset in your approach What do you need to have … · Organiser with a minimum of 4 years event management delivery of corporate events · Experience managing event budgets from initial budget, through revisions and reconciliation · Client liaison skills · Team motivator and professional team member · A focus on accuracy, detail, consistency and dedicated to customer service · Intermediate level Excel (can maintain complex spreadsheets) · The ability and desire to travel on-site internationally A bit about us …. Emota is an award-winning global events agency that creates and delivers engaging, impactful experiences. Inizio Engage XD is an unusually shaped communications group that creates experiences that inspire lasting change. We partner with clients to provide employee engagement, learning and training solutions, scientific engagement and capability building, all underpinned by applied behavioural science. We engage internal and external audiences through the delivery of live and virtual experiences, film, digital, and immersive content. Don't meet every job requirement? That's okay! Our company is dedicated to building a diverse, inclusive, and authentic workplace. If you're excited about this role, but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others.", "summaryDescription" : "Meetings and Events Project Manager at Emota. Skills: Event management, Budget management, Client liaison. Manage global meetings. Manage events", "postedDate" : "2026-06-15T23:24:54.895", "createdAt" : "2026-06-15T23:24:54.895", "lastUpdated" : "2026-06-16T08:36:56.305", "ingestTimestamp" : "2026-06-15T23:24:54.895", "mongoId" : "6a30671af292fd229cfb9470", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "30k-50k", "hasSalary" : false, "allSkills" : [ "Event management", "Budget reconciliation", "Financial tracking", "Cost avoidance", "Invoice approval", "Team motivator", "Professional team member", "Budget management", "Client liaison", "Supplier management", "Financial management", "Scope management", "Pharmaceutical client events", "Excel" ], "skillCount" : 14, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.8888889, "_score" : 724.24725, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2cc71774d8ee00a0a16f7a", "title" : "Administrative Project Coordinator", "company" : "HDR", "salary" : { "min" : 65000.0, "max" : 85000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Administrative Project Coordinator in Phoenix, AZ, adjusted for mid-seniority and the engineering industry." }, "location" : "United States-Arizona-Phoenix", "locations" : [ "United States-Arizona-Phoenix" ], "timestamp" : "2026-06-15T08:00:57.074", "fingerprint" : "8e9c0132161cf9f0f77c824b48a2ce35de384057e5981acbac520065ffb644a2", "source" : "taleo", "language" : "en", "applyUrl" : "https://hdr.taleo.net/careersection/ex/jobdetail.ftl?job=783321", "externalId" : "783321", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Phoenix", "state" : "Arizona", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "33.4484367,-112.0741410" } ], "locationText" : "Phoenix, Arizona, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning" ], "majorSkills" : "Process management, Coordination, Resource planning", "majorSkillsList" : [ "Process management", "Coordination", "Resource planning" ], "coreResponsibilities" : "Type project documents, Format project documents, Organize project documents, Create paper files, Maintain paper files, Create electronic files, Maintain electronic files, Order insurance, Monitor insurance certificates, Apply quality assurance guidelines, Apply quality assurance procedures, Coordinate meetings, Coordinate presentations, Exhibit professionalism with clients, Work with multiple Project Managers, Work with project teams, Assist with project guides, Assist with project reviews, Assist with project invoices, Assist with expense reports, Perform other duties", "teamCollaboration" : "Work with Project Managers; Work with project teams", "projectManagementSkills" : [ "Project document management" ], "communicationSkills" : "Exhibit professionalism with clients", "documentationSkills" : "Project document management", "qualificationsBasic" : "Type project documents, Format project documents, Organize project documents, Create paper files, Maintain paper files, Create electronic files, Maintain electronic files, Order insurance, Monitor insurance certificates, Apply quality assurance guidelines, Apply quality assurance procedures, Coordinate meetings, Coordinate presentations, Exhibit professionalism with clients, Work with Project Managers, Work with project teams, Assist with project guides, Assist with project reviews, Assist with project invoices, Assist with expense reports", "qualificationsPreferred" : "Prior experience as project coordinator, Experience in architecture office, Assisting with meeting minutes creation", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? Watch Our Story: ' https://www.hdrinc.com/our-story' Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world. In the role of Administrative Project Coordinator, we'll count on you to: Type, format and organize project documents, reports, specifications and correspondence Create and maintain paper and electronic files Order insurance and monitor insurance certificates Apply company quality assurance guidelines and procedures for project document management Assist with and help coordinate meetings and presentations Exhibit professionalism with clients Work with multiple Project Managers and project teams as needed Assist with project guides, project reviews, project invoices and expense reports as needed Perform other duties as needed Preferred Qualifications Bachelor's degree Prior experience working as a project coordinator in an architecture office Proficiency in assisting with the creation of meeting minutes for project teams", "summaryDescription" : "Administrative Project Coordinator at HDR. Skills: Process management, Coordination, Resource planning. Type project documents. Format project documents", "createdAt" : "2026-06-14T02:19:44.266", "lastUpdated" : "2026-06-15T08:00:57.074", "ingestTimestamp" : "2026-06-14T02:19:44.266", "mongoId" : "6a2cc71774d8ee00a0a16f7a", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 65000, "salaryAnnualMax" : 85000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Process management", "Coordination", "Resource planning", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Project document management" ], "skillCount" : 7, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "_score" : 713.4435, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Engineering", "llmIndustryConfidence" : 0.85 }, { "id" : "6a2c94e074d8ee00a098bc8d", "title" : "Event Coordinator", "company" : "Jack Morton Worldwide", "salary" : { "min" : 35000.0, "max" : 50000.0, "currency" : "GBP", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Event Coordinator in Leatherhead, United Kingdom, adjusted for mid-seniority and the marketing industry." }, "location" : "Leatherhead, England, United Kingdom", "locations" : [ "Leatherhead", "England", "United Kingdom" ], "timestamp" : "2026-06-16T04:52:39.289", "fingerprint" : "01efa5c81c692e9a6a1662660220478819ae44cdb2c09f900a1524115087b105", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/jackmortonworldwide/jobs/4214210009", "externalId" : "4214210009", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Leatherhead", "state" : "England", "country" : "United Kingdom", "continent" : "eu", "source" : "llm", "workMode" : "onsite", "geo" : "51.2955044,-0.3293100" } ], "locationText" : "Leatherhead, England, United Kingdom", "technicalSkills" : "Microsoft Office, Word, Excel, PowerPoint, Outlook", "professionalSkills" : [ "Event coordination", "Supplier management", "Cost estimation", "Spend tracking", "Reporting", "Schedule management", "Registration processes", "Payment processes", "Promotional activity", "Sponsorship elements", "Venue management", "Catering management", "AV requirements", "Budget management", "Attendee communications", "Financial records", "Event records", "Payment approval" ], "hardSkillsList" : [ "Event planning", "Budget tracking", "Supplier negotiation", "Client communication", "On-site support" ], "hardSkills" : [ { "name" : "Event planning", "level" : "intermediate" }, { "name" : "Budget tracking", "level" : "intermediate" }, { "name" : "Supplier negotiation", "level" : "intermediate" }, { "name" : "Client communication", "level" : "intermediate" }, { "name" : "On-site support", "level" : "intermediate" } ], "majorSkills" : "Event coordination, Client service, Project management", "majorSkillsList" : [ "Event coordination", "Client service", "Project management" ], "coreResponsibilities" : "Coordinate arrangements for meetings, Coordinate arrangements for conferences, Coordinate arrangements for events, Act as liaison between suppliers, Act as liaison between internal teams, Organise meetings, Organise events, Organise training sessions, Organise conferences, Organise exhibition hospitality suites, Research suppliers, Evaluate suppliers, Negotiate with suppliers, Manage supplier relationships, Prepare proposals, Prepare cost estimates, Track spend, Produce regular reporting, Manage event schedules, Manage event materials, Manage event services, Coordinate registration processes, Coordinate payment processes, Coordinate promotional activity, Coordinate invitations, Coordinate sponsorship elements, Plan event details, Secure room blocks, Manage room blocks, Secure registration spaces, Manage registration spaces, Secure event spaces, Manage event spaces, Communicate event plans, Communicate event updates, Communicate key deadlines, Manage changes to client requirements, Adjust plans accordingly, Coordinate attendee communications, Support on-site event delivery, Manage event payment processes, Coordinate invoicing, Coordinate billing, Travel to event locations, Conduct site visits, Ensure spaces meet requirements, Support event promotion, Resolve issues on-site, Ensure positive attendee experience, Maintain financial records, Maintain event records, Review event costs, Reconcile event costs, Approve payments", "teamCollaboration" : "Internal teams; Wider team members; Clients; Global teams; Stakeholders", "projectManagementSkills" : [ "Project management", "Deadline management" ], "domainKnowledge" : "Brand experience; Experiential marketing", "domainList" : [ "brand-experience", "experiential-marketing" ], "domainSpecificKnowledge" : [ "Brand experience", "Experiential marketing" ], "toolProficiency" : [ "Microsoft Office Suite" ], "communicationSkills" : "Written communication; Verbal communication; Client documentation; Presentations", "documentationSkills" : "Event records; Financial records", "problemSolvingSkills" : "Solutions-focused", "specialRequirements" : "Travel to event locations as required", "qualificationsBasic" : "Experience within event marketing, Experience within events, Experience within a creative agency environment, Proficient in Microsoft Office, Ability to manage multiple projects, High attention to detail, Follow-up skills", "qualificationsPreferred" : "A passion for working with people, Delivering excellent client service, Comfortable working in a fast-paced environment, Comfortable working in a collaborative environment, Comfortable working in an ambiguous environment, Flexible mindset, Proactive mindset, Solutions-focused mindset, Ability to collaborate effectively, Ability to build relationships with clients, Ability to build relationships with stakeholders, Commercial awareness, Organisational skills", "workSiteFlexibility" : "Onsite", "rawDescription" : "Experience Without Limits. Come shape the future of brand experience. At Jack Morton, we create, and build, head-turning, smile-inducing, impact driving brand experiences. We exist to redefine what experiential can achieve, helping clients unlock the full value of experiences. That takes a team that’s bold, curious, and acts as one - building on ideas, pushing boundaries, and showing up for each other. Here, you’ll do your best work, grow fast, and collaborate across clients, disciplines, and global teams to bring new ideas to life. This is a place where curiosity drives what’s next, boldness raises the bar, and we win together. Where ownership is expected, egos are left at the door, and the work reflects the people behind it. Experience without limits — in your work, your growth, and your impact. We are looking for an Event Coordinator to join our Leatherhead team. The Event Coordinator will coordinate arrangements for group meetings, conferences, and events, either independently or by working closely with wider team members. Responsibilities: Act as a liaison between suppliers and internal teams to organise meetings, events, training sessions, conferences, and exhibition hospitality suites. Research, evaluate, negotiate with, and manage relationships with preferred suppliers. Prepare proposals, cost estimates, and budgets; track spend and produce regular reporting for individual events and overall programme activity. Manage event schedules, materials, and services across multiple projects for ongoing clients. Coordinate registration and payment processes, promotional activity, invitations, and sponsorship elements. Work with clients to plan event details, including attendee numbers, accommodation, venue requirements, catering, and payment arrangements. Liaise with venues, accommodation providers, and event partners to secure and manage room blocks, registration, and event spaces, including catering and AV requirements. Plan event scope, including timings, locations, and budgets. Communicate event plans, updates, and key deadlines to clients and internal stakeholders. Provide regular updates on attendee numbers and accommodation status. Manage changes to client requirements and adjust plans accordingly. Coordinate attendee communications, including email updates and event information documents. Support on-site event delivery, including registration, accommodation, and attendee management. Manage event payment processes, including coordination with venues and clients for invoicing and billing. Travel to event locations as required. Act as a key point of contact between venues and event stakeholders. Conduct site visits to ensure spaces meet event requirements. Support event promotion, resolve issues on-site, and ensure a positive attendee experience. Maintain accurate and timely financial and event records. Review and reconcile event costs and approve payments. Requirements or an equivalent combination of education and experience. A passion for working with people and delivering excellent client service. Experience within event marketing, events, or a creative/agency environment. Comfortable working in a fast-paced, collaborative, and sometimes ambiguous environment. Flexible, proactive, and solutions-focused mindset. Strong team player with the ability to collaborate effectively. Excellent communication skills, both written and verbal, including preparing proposals, presentations, and client documentation. Ability to build strong relationships with clients and stakeholders. Strong commercial awareness and organisational skills. Ability to manage multiple projects under tight deadlines. High attention to detail with strong follow-up skills. Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook). We make our careers website accessible to any and all users. If you need an accommodation to participate in the application process, please contact us at jobaccomodations@jackmorton.com. This email address is not for general employment inquiries or vendors; rather it is strictly for applicants who require special assistance accessing our employment website. Due to volume, messages sent to this email address that are not related to an accommodation cannot be answered. ***JOB SCAM ALERT*** We have recently become aware that individuals not associated with Jack Morton have fraudulently used our name – and the names of some of our employees – to solicit applications for fake jobs, to conduct fake job interviews and to make fake job offers. Any request to schedule an interview and any bona fide offer of employment will only come from an authorized representative of Jack Morton with an email address “@jackmorton.com” or “@jackmorton.co.uk” or \"@impact-xm\". We will never require an applicant to provide credit card or banking information to cover any supposed advance costs. If you have provided personal information in connection with a fake job offer or interview and you are concerned, we suggest that you take appropriate action. Jack Morton takes these activities very seriously and are taking appropriate steps to shut down this fraudulent activity. We urge you to be careful when sharing your personal information and to be aware of scams involving fake job postings and job offers.", "summaryDescription" : "Event Coordinator at Jack Morton Worldwide. Skills: Event coordination, Client service, Project management. Coordinate arrangements for meetings. Coordinate arrangements for conferences", "postedDate" : "2026-06-14T21:48:31.633", "createdAt" : "2026-06-14T21:48:31.633", "lastUpdated" : "2026-06-16T04:52:39.289", "ingestTimestamp" : "2026-06-14T21:48:31.633", "mongoId" : "6a2c94e074d8ee00a098bc8d", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "30k-50k", "hasSalary" : false, "allSkills" : [ "Event planning", "Budget tracking", "Supplier negotiation", "Client communication", "On-site support", "Event coordination", "Client service", "Project management", "Supplier management", "Cost estimation", "Spend tracking", "Reporting", "Schedule management", "Registration processes", "Payment processes", "Promotional activity", "Sponsorship elements", "Venue management", "Catering management", "AV requirements", "Budget management", "Attendee communications", "Financial records", "Event records", "Payment approval", "Deadline management", "Brand experience", "Experiential marketing", "Microsoft Office Suite" ], "skillCount" : 29, "jobCategory" : "marketing", "jobSubcategory" : "growth", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "_score" : 712.1736, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Marketing", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2cd24774d8ee00a0a3405c", "title" : "Senior Administrative Project Coordinator - Architecture", "company" : "HDR", "salary" : { "min" : 75000.0, "max" : 105000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline adjusted for senior role, industry, and location in Raleigh, NC." }, "location" : "United States-North Carolina-Raleigh", "locations" : [ "United States-North Carolina-Raleigh" ], "timestamp" : "2026-06-16T03:53:11.637", "fingerprint" : "d6729495f30f8c1084fe5352d16e414378bb43d55f6e17c7fbd373de3c9a2f99", "source" : "taleo", "language" : "en", "applyUrl" : "https://hdr.taleo.net/careersection/ex/jobdetail.ftl?job=784078", "externalId" : "784078", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Raleigh", "state" : "North Carolina", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "35.7803977,-78.6390989" } ], "locationText" : "Raleigh, North Carolina, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "Senior", "coreResponsibilities" : "Assist leadership with executive administrative support, Prepare operating plans and special reports, Execute electronic signatory procedures, Maintain record of assigned workstations, Coordinate with internal I. T. team, Manage communications, Schedule and prepare materials for meetings, Assist with coordination of internal staff events, Support employee engagement committees, Oversee reception desk coverage, Ensure back-up for administrative team members, Participate in monthly meetings with area leadership, Support Principals with administrative tasks, Schedule and coordinate weekly Studio Meetings, Support Studio Design Series, Spearhead events to support Studio Culture, Manage Studio Purchase Card, Manage Incidental Requisitions, Exhibit professionalism with clients, Perform other duties as needed, Organize, process, and follow up on Construction Administration, Track Construction Administration processes, Track subconsultant RFI and Submittal responses, Administer timely return of correspondences, Apply company quality assurance guidelines, Manage project documents, Work with Architecture Project Managers, Work with project teams, Act as Quality Coordinator for North Carolina offices, Schedule ongoing project reviews, Manage documentation of project reviews, Assign reviewers for project reviews, Document quarterly quality review checks, Assist Project Manager with project development activities, Assist Project Manager with project initiation activities, Assist Project Manager with project planning activities, Assist Project Manager with project execution activities, Assist Project Manager with project closeout activities, Produce written materials, Proofread written materials, Format written materials, Organize written materials, Create paper files, Maintain paper files, Create electronic files, Maintain electronic files, Order insurance, Monitor insurance certificates, Facilitate subconsultant procurement process, Coordinate meetings and presentations, Produce project guides, Produce meeting minutes, Produce project invoices, Produce numerical data, Produce reports, Produce project specifications, Produce correspondence", "domainKnowledge" : "Architecture practice", "domainList" : [ "architecture-practice" ], "domainSpecificKnowledge" : [ "Architecture practice" ], "toolProficiency" : [ "Newforma software" ], "qualificationsBasic" : "US Citizenship required", "qualificationsPreferred" : "7 years related experience, Experience in Engineering, Architecture, or Construction industry, Comfortable handling confidential information", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? Watch Our Story: ' https://www.hdrinc.com/our-story' Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world. We believe architecture is more than designing buildings, it’s about providing solutions to societal challenges and creating stronger, more vibrant communities. As part of our Architecture practice at HDR, you’ll contribute to the design and delivery of spaces and experiences that advance community well-being around the world. From healing environments and learning spaces to research labs and civic landmarks and infrastructure, your work will directly influence how individuals experience the world around them. We bring together architects, planners, designers, and technical experts to solve complex design challenges with creativity, curiosity, and collaboration. From championing design excellence with an emphasis on resilience and sustainability to pioneering innovative building technologies, your contributions will leave a lasting impact on the built environment. This isn’t just a job, it’s a chance to drive meaningful change and help define the future of our communities. In the role of Senior Administrative Project Coordinator in our Raleigh Architecture studio, you’ll have responsibility for general administrative functions as well as project coordinator functions. General Administrative responsibilities are for the Raleigh office and include: • Assist the leadership with executive administrative support, and preparation of operating plans and other special reports • Execute electronic signatory procedures for contracts, proposals, and business forms • Maintain a record of assigned workstations in the office and coordinate with internal I.T. team when staff relocate to new workstations • Manage communications, including SharePoint site, scheduling and preparing materials for meetings • Assist with the coordination of internal staff events • Support employee engagement committees • Oversee reception desk coverage and ensure back-up for other administrative team members as needed • Participate in monthly meetings with area leadership • Help support Principals with Administrative tasks such as: Scheduling and coordinating weekly Studio Meetings, Supporting Studio Design Series • Spearheading events to support Studio Culture, and Manage Studio Purchase Card and Incidental Requisitions. • Exhibit professionalism with clients (internal and external). • Perform other duties as needed Project Coordinator responsibilities are for the Raleigh office unless stated otherwise and include: • Work with multiple Project Architects to organize, process, and follow up on Construction Administration tasks via Newforma software. • Help track Construction Administration processes, subconsultant RFI and Submittal responses, and help administer timely return of all correspondences to the Contractor/Owner. • Apply company quality assurance guidelines and procedures for project document management. • Work with multiple Architecture Project Managers and project teams as needed. • Act as Quality Coordinator for (2) North Carolina offices (Raleigh and Charlotte) which includes scheduling ongoing project reviews, managing documentation of said reviews, scheduling, assigning reviewers and documenting quarterly quality review checks. • Assist Project Manager with a variety of project development, initiation, planning, execution, and closeout activities. • Produce, proofread, format and/or organize a variety of written materials such as project guides, meeting minutes, project invoices, numerical data, reports, project specifications, correspondence and other documentation. • Create and maintain paper and electronic files. • Order insurance and monitor insurance certificates. • Facilitate subconsultant procurement process. • Assist with and help coordinate meetings and presentations. • Help support Principals with Administrative tasks such as: Scheduling and coordinating weekly Studio Meetings, Supporting Studio Design Series, • Spearheading events to support Studio Culture and Manage Studio Purchase Card and Incidental Requisitions. • Exhibit professionalism with clients (internal and external). • Perform other duties as needed. Preferred Qualifications • A minimum of 7 years related experience • Previous professional experience in the Engineering, Architecture, or Construction industry in a similar capacity • Comfortable handling confidential information • Excellent written and verbal communication skills • Solid interpersonal skills • Strong time management skills and ability to prioritize • Highly organized with exceptional attention to detail Due to client contract requirements US Citizenship is required. ", "summaryDescription" : "Senior Administrative Project Coordinator - Architecture at HDR. Assist leadership with executive administrative support. Prepare operating plans and special reports", "createdAt" : "2026-06-14T19:51:29.851", "lastUpdated" : "2026-06-16T03:53:11.637", "ingestTimestamp" : "2026-06-14T19:51:29.851", "mongoId" : "6a2cd24774d8ee00a0a3405c", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 75000, "salaryAnnualMax" : 105000, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ "Architecture practice", "Newforma software" ], "skillCount" : 2, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Senior", "dataQualityScore" : 0.8888889, "_score" : 703.5287, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Architecture & Engineering", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c6a8f74d8ee00a090c9bb", "title" : "Project Support Coordinator", "company" : "ABACUS", "industry" : "Technology", "salary" : { "min" : 58000.0, "max" : 78000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Project Support Coordinator in Orlando, FL, adjusted for mid-seniority in the Financial Services industry." }, "location" : "Orlando, Florida, United States", "locations" : [ "Orlando", "Florida", "United States" ], "timestamp" : "2026-06-15T10:00:22.102", "fingerprint" : "7b503b082f968719378483b182c0d72ce3a769e83b3b3f93c326e94d5af88f41", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://abacustechnology.com/about/careers/current-vacancies/?gh_jid=7742172003", "externalId" : "7742172003", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Orlando", "state" : "Florida", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "28.5421218,-81.3790450" } ], "locationText" : "Orlando, Florida, United States", "technicalSkills" : "Excel, Word", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Operational metrics", "Resource planning", "Continuous improvement" ], "hardSkillsList" : [ "Data management", "Report generation" ], "hardSkills" : [ { "name" : "Data management", "level" : "intermediate" }, { "name" : "Report generation", "level" : "intermediate" } ], "majorSkills" : "Project support, Coordination, Administration", "majorSkillsList" : [ "Project support", "Coordination", "Administration" ], "coreResponsibilities" : "Manage project requests, Track project progress, Update project progress, Identify inconsistencies, Identify errors, Identify missing details, Provide regular updates, Serve as point of contact, Ensure smooth coordination, Communicate clearly, Communicate professionally, Manage conflicting priorities, Address urgent tasks, Maintain overall workflow, Generate project status reports, Distribute project status reports, Maintain project documentation, Update project documentation, Ensure process consistency, Ensure compliance, Utilize Excel to create reports, Utilize Excel to track data, Utilize Word to create reports, Utilize Word to track data, Ensure accuracy in project records, Ensure adherence to best practices, Ensure adherence to process guidelines, Improve project efficiency, Identify process enhancements, Suggest process enhancements, Support team in delivering projects", "teamCollaboration" : "Coordination between departments; Internal teams; Clients", "projectManagementSkills" : [ "Project coordination", "Project administration" ], "domainKnowledge" : "IT services; Financial services; Healthcare industries; Regulated environment; IT projects", "domainList" : [ "it-services", "financial-services", "healthcare-industries", "regulated-environment", "it-projects" ], "domainSpecificKnowledge" : [ "IT services", "Financial services", "Healthcare industries", "Regulated environment", "IT projects" ], "toolProficiency" : [ "Ticketing system", "Dashboard" ], "communicationSkills" : "Written communication; Verbal communication; Timely updates", "documentationSkills" : "Project documentation", "continuousLearning" : "Career growth; Development opportunities", "problemSolvingSkills" : "Problem-solving", "outcomesObjectives" : "Deliver projects with highest quality; Deliver projects with efficiency", "qualificationsBasic" : "Experience in project support, Experience in coordination, Experience in administration, Attention to detail, Excellent written communication, Excellent verbal communication, Highly organized, Ability to manage multiple requests, Ability to manage conflicting priorities, Proficiency in Excel, Proficiency in Word, Proactive problem-solving attitude, Focus on quality, Focus on efficiency, Comfortable in fast-paced IT environment, Comfortable with evolving priorities", "qualificationsPreferred" : "Career growth in project coordination, Career growth in quality management", "workSiteFlexibility" : "Hybrid", "rawDescription" : "About Abacus Group Abacus Group is a leading provider of Managed and Professional IT Services for the financial services and healthcare industries. We deliver high-quality, secure, and reliable IT solutions to support our clients in an increasingly complex and regulated environment. Our team is dedicated to excellence, precision, and client success—and we’re looking for a detail-oriented professional to help us uphold these standards. The Role As a Project Support Coordinator, you will play a crucial role in supporting the smooth delivery of IT projects across our client base. Working closely with our Opportunity Managers, Project Managers and Quality Manager, you will ensure that internal and client requests are processed efficiently, project data remains accurate and up to date, and stakeholders receive clear, timely updates. You will also help spot and correct errors, ensuring our team delivers projects with the highest level of quality and efficiency. This role requires strong organizational skills, excellent attention to detail, and the ability to manage multiple priorities. You must be proficient in Excel and Word and comfortable handling written and verbal communications with internal teams. Key Responsibilities Project Coordination & Administration Manage project requests through our ticketing system and dashboard, ensuring all tasks are addressed promptly. Track and update project progress, ensuring information is accurate and complete. Identify and flag inconsistencies, errors, or missing details that could impact project delivery. Provide regular updates to stakeholders regarding task status and expected completion times. Communication & Prioritization Serve as a key point of contact for project support, ensuring smooth coordination between departments. Communicate clearly and professionally, ensuring internal teams and clients are kept informed of progress. Manage conflicting priorities, ensuring urgent tasks are addressed while maintaining overall workflow. Reporting & Documentation Generate and distribute project status reports for both internal teams and clients. Maintain and update project documentation to ensure process consistency and compliance. Utilize Excel and Word to create reports, track data, and ensure accuracy in project records. Quality & Process Improvement Work closely with the Quality Manager to ensure adherence to best practices and process guidelines. Help improve project efficiency by identifying and suggesting process enhancements. Support the team in delivering high-quality, compliant, and efficient IT projects. What We’re Looking For Experience in project support, coordination, administration, or a similar role. Strong attention to detail – ability to identify errors, inconsistencies, and missing information. Excellent written and verbal communication skills – able to provide clear updates and manage expectations. Highly organized with the ability to manage multiple requests and conflicting priorities. Proficiency in Excel and Word – comfortable working with data, reports, and documentation. A proactive, problem-solving attitude with a focus on quality and efficiency. Comfortable working in a fast-paced IT environment with evolving priorities. Why Join Abacus Group? Be part of a fast-growing and innovative IT services firm specializing in financial services. Opportunities for career growth and development in project coordination and quality management. Play a key role in delivering high-quality IT solutions to investment firms and financial institutions. Hybrid or flexible working options available (if applicable).", "summaryDescription" : "Project Support Coordinator at ABACUS. Skills: Project support, Coordination, Administration. Manage project requests. Track project progress", "postedDate" : "2026-06-14T07:55:14.962", "createdAt" : "2026-06-14T07:55:14.962", "lastUpdated" : "2026-06-15T10:00:22.102", "ingestTimestamp" : "2026-06-14T07:55:14.962", "mongoId" : "6a2c6a8f74d8ee00a090c9bb", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 58000, "salaryAnnualMax" : 78000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Data management", "Report generation", "Project support", "Coordination", "Administration", "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Operational metrics", "Resource planning", "Continuous improvement", "Project coordination", "Project administration", "IT services", "Financial services", "Healthcare industries", "Regulated environment", "IT projects", "Ticketing system", "Dashboard" ], "skillCount" : 21, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "_score" : 700.9688, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Financial Services", "llmIndustryConfidence" : 0.95 }, { "id" : "6a305981f292fd229cf484c4", "title" : "Event Coordinator", "company" : "Alphabe Insight Inc", "industry" : "Market Research", "salary" : { "min" : 60000.0, "max" : 85000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Event Coordinator in Los Angeles, adjusted for mid-seniority and the marketing industry." }, "location" : "Los Angeles, CA, United States", "locations" : [ "Los Angeles", "CA", "United States" ], "timestamp" : "2026-06-16T09:06:47.120", "fingerprint" : "8bc995278d0f13ba579b0a20f3b70fac0882ee9d475d30ed0348c0a2527f4871", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/AlphabeInsightInc/744000132084520-event-coordinator", "externalId" : "744000132084520", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Los Angeles", "state" : "California", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "34.0536909,-118.2427660" } ], "locationText" : "Los Angeles, California, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "entry", "professionalSkills" : [ "Event planning", "Budget management", "Contract negotiation" ], "hardSkillsList" : [ "Multitasking skills", "Attention to detail" ], "hardSkills" : [ { "name" : "Multitasking skills", "level" : "intermediate" }, { "name" : "Attention to detail", "level" : "intermediate" } ], "majorSkills" : "Event planning, Budget management, Logistics coordination", "majorSkillsList" : [ "Event planning", "Budget management", "Logistics coordination" ], "coreResponsibilities" : "Plan and coordinate events, Develop event budgets, Execute events within budget, Research and select venues, Select suppliers and vendors, Negotiate contracts with clients, Negotiate contracts with venues, Negotiate contracts with vendors, Coordinate transportation logistics, Coordinate accommodation logistics, Coordinate catering logistics, Coordinate on-site management, Promote events to increase attendance", "teamCollaboration" : "Work with marketing teams; Work with communications teams", "domainKnowledge" : "Event management; Hospitality; Marketing", "domainList" : [ "event-management", "hospitality", "marketing" ], "domainSpecificKnowledge" : [ "Event management", "Hospitality", "Marketing" ], "toolProficiency" : [ "Microsoft Office suite", "Event management software" ], "communicationSkills" : "Written communication; Verbal communication", "continuousLearning" : "Skill development; Ongoing learning", "innovationCreativity" : "Creativity", "qualificationsBasic" : "Proven experience as Event Coordinator, Exceptional organizational and multitasking skills, Ability to work under pressure, Manage multiple events simultaneously", "qualificationsPreferred" : "Bachelor’s degree in Event Management, Bachelor’s degree in Hospitality, Bachelor’s degree in Marketing, Bachelor’s degree in related field", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "About Us Welcome to Mark Rink, where creativity meets strategy, and marketing magic happens every day. We’re not just another marketing company—we’re your partners in turning ideas into impact and brands into legends. Job Description : We are seeking a highly organized and dynamic Event Coordinator to join our vibrant team. The ideal candidate will play a crucial role in planning, organizing, and executing a wide variety of events, ranging from corporate conferences and meetings to social gatherings and community events. This role demands exceptional multitasking skills, creativity, and the ability to work under pressure while maintaining attention to detail. Responsibilities * Plan and coordinate all aspects of events from conception through to completion. * Develop event budgets and ensure all events are executed within budgetary constraints. * Research and select venues, suppliers, and vendors to secure optimal arrangements and pricing. * Negotiate contracts with clients, venues, and vendors to achieve favorable terms and conditions. * Coordinate logistics including transportation, accommodation, catering, and on-site management. * Work closely with marketing and communications teams to promote events and increase attendance. ## Qualifications Requirements * Bachelor’s degree in Event Management, Hospitality, Marketing, or related field preferred. * Proven experience as an Event Coordinator or similar role in event planning. * Exceptional organizational and multitasking skills with a keen eye for detail. * Strong interpersonal and communication skills, both written and verbal. * Ability to work under pressure and manage multiple events simultaneously. * Proficient in Microsoft Office suite and event management software. ## Additional Information * Competitive salary package * Opportunities for professional growth and career advancement * Collaborative and supportive work environment * Skill development and ongoing learning opportunities * Exposure to diverse projects and industry experience", "summaryDescription" : "Event Coordinator at Alphabe Insight Inc. Skills: Event planning, Budget management, Logistics coordination. Plan and coordinate events. Develop event budgets", "postedDate" : "2026-06-15T00:52:34.000", "createdAt" : "2026-06-16T00:29:28.343", "lastUpdated" : "2026-06-16T09:06:47.120", "ingestTimestamp" : "2026-06-16T00:29:28.343", "mongoId" : "6a305981f292fd229cf484c4", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 60000, "salaryAnnualMax" : 85000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Multitasking skills", "Attention to detail", "Event planning", "Budget management", "Logistics coordination", "Contract negotiation", "Event management", "Hospitality", "Marketing", "Microsoft Office suite", "Event management software" ], "skillCount" : 11, "jobCategory" : "marketing", "jobSubcategory" : "growth", "seniorityLevel" : "Mid", "dataQualityScore" : 1.0, "_score" : 700.6978, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Marketing", "llmIndustryConfidence" : 0.95 }, { "id" : "6a307b9ff292fd229c046faa", "title" : "Temp Programs and Event Production Coordinator", "company" : "Rose Art Museum", "salary" : { "min" : 38.0, "max" : 38.0, "currency" : "USD", "frequency" : "yearly" }, "location" : "United States of America", "locations" : [ "United States of America" ], "timestamp" : "2026-06-16T12:25:13.186", "fingerprint" : "1ca5941bd37ed62b6f406655cb0ae2cb05be9b25d909eb6f59a1d8c6209853cd", "source" : "workday", "language" : "en", "applyUrl" : "https://brandeis.wd5.myworkdayjobs.com/Jobs/job/Brandeis---Waltham-Campus/Temp-Programs-and-Event-Production-Coordinator_R0013283-2", "externalId" : "R0013283", "industryFunction" : { }, "locationPoint" : "51.43667,5.97917", "structuredLocations" : [ { "country" : "United States", "continent" : "na", "workMode" : "onsite" } ], "locationText" : "United States", "employmentType" : "PART_TIME", "minimumEducation" : "Bachelor's", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Overview The Programs and Event Production Coordinator is conceived as a temporary role to last an initial 6-12 weeks. The Coordinator will work directly with the Rose Art Museum director to develop and plan a calendar of public programs to take place September through December 2026, which will include a VIP event on September 8 and a public reception in celebration of opening fall shows on September 9. Partnerships and Initiation of Projects: 20% Together with the museum director, and collaborating with other museum staff as appropriate, the Coordinator will be responsive to contacts with students, faculty, and staff constituencies on campus as well as organizational partners in the interest of maintaining museum relationships. The Coordinator may initiate new collaborative projects or programs in discussion with the director and curatorial team. Generating/Discussing Ideas and Implementing: 65% The Coordinator will work with the curatorial team and museum educator on generating ideas and putting programs/events on the calendar and act as project manager for upcoming events, taking primary responsibility for logistical implementation of programs and liaising with Brandeis departments, vendors, presenters, galleries, etc. as necessary to ensure successful events. Book presenters, draft PowerPoint slides, run Zoom meetings for further planning and rehearsal, etc. Event Producer Contact: 15% Serve as a point person for program registrants and forward any accessibility/accommodations requests to Deputy Director. Set up surveys and evaluate results after programs, if applicable. Work with students as assigned. The hourly rate for the position is $38 and will work about 10 hours a week. _Related Requirements:_ Education: Bachelor's degree in relevant field or equivalent work experience. Master's degree or equivalent work experience preferred. Work Experience: 3-5 years Preferred: Experience in event production, project mgmt, budgets; modern/contemporary art knowledge; excellent communication skills; strong collaboration; commitment to DEIA and exp working w/diverse people and groups; ability to present information at all levels; self-directed; mission-oriented; patient, innovative, adaptive; 100% onsite. Summary of Position Information Engaging, diverse, top quality, high-profile programming is a cornerstone of the museum’s strategic plan and mission. To do this well, learning about scheduled exhibition content is part of the role. An expectation is that the Coordinator will be able to envision and help translate exhibition themes, artists’ concerns, and related issues from public life into enriching programs with educational outcomes. # **Pay Range Disclosure** The University's pay ranges represent a good faith estimate of what Brandeis reasonably expects to pay for a position at the time of posting. The pay offered to a selected candidate during hiring will be based on factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience and education/training, internal peer equity, and applicable legal requirements. # **Equal Opportunity Statement** Brandeis University is an equal opportunity employer which does not discriminate against any applicant or employee on the basis of race, color, ancestry, religious creed, gender identity and expression, national or ethnic origin, sex, sexual orientation, pregnancy, age, genetic information, disability, caste, military or veteran status or any other category protected by law (also known as membership in a \"protected class\").", "summaryDescription" : "Temp Programs and Event Production Coordinator at Rose Art Museum", "postedDate" : "2026-06-16T03:50:50.831", "createdAt" : "2026-06-16T03:50:50.805", "lastUpdated" : "2026-06-16T12:25:13.186", "ingestTimestamp" : "2026-06-16T03:50:50.805", "mongoId" : "6a307b9ff292fd229c046faa", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "sourceUrl" : "https://brandeis.wd5.myworkdayjobs.com/Jobs/job/Brandeis---Waltham-Campus/Temp-Programs-and-Event-Production-Coordinator_R0013283-2", "salaryAnnualMin" : 79040, "salaryAnnualMax" : 79040, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "executive", "dataQualityScore" : 0.7777778, "_score" : 700.0457, "daysOld" : 0, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Education", "llmIndustryConfidence" : 0.85 }, { "id" : "6a2203e374d8ee00a0d618d0", "title" : "Administrative Assistant II -Facility Rental and Other Revenue", "salary" : { "min" : 48000.0, "max" : 65000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Administrative Assistant II in Sugar Land, TX, adjusted for mid-seniority in the Education industry." }, "location" : "TEXAS-SUGAR LAND-DISTRIBUTION CENTER", "locations" : [ "TEXAS-SUGAR LAND-DISTRIBUTION CENTER", "
DISTRIBUTION CENTER (902)
555 JULIE RIVERS DRIVE
SUGAR LAND, 77478

" ], "timestamp" : "2026-06-16T02:03:24.442", "fingerprint" : "1b36c8651fb6708655ec61de4c270d8daa3fa703832a969c1b673e7b760effb9", "source" : "taleo", "language" : "en", "applyUrl" : "https://aa210.taleo.net/careersection/ex/jobdetail.ftl?job=192998", "externalId" : "192998", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Sugar Land", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "29.6196787,-95.6349463" } ], "locationText" : "Sugar Land, Texas, United States", "technicalSkills" : "Microsoft Office Suite, Print Shop Pro", "professionalSkills" : [ "Organizational skills", "Time management skills", "Data entry", "Budget preparation", "Record keeping", "Pre-press duties" ], "hardSkillsList" : [ "Calendar management", "Travel arrangements", "Expense reconciliation", "Drafting correspondence", "Editing documents", "Proofreading documents", "User account management", "Site management", "Inventory management", "Processing print orders", "Fixing print files", "Tracking print orders", "Room reservation coordination" ], "softSkillsList" : [ "Service-oriented" ], "hardSkills" : [ { "name" : "Calendar management", "level" : "intermediate" }, { "name" : "Travel arrangements", "level" : "intermediate" }, { "name" : "Expense reconciliation", "level" : "intermediate" }, { "name" : "Drafting correspondence", "level" : "intermediate" }, { "name" : "Editing documents", "level" : "intermediate" }, { "name" : "Proofreading documents", "level" : "intermediate" }, { "name" : "User account management", "level" : "intermediate" }, { "name" : "Site management", "level" : "intermediate" }, { "name" : "Inventory management", "level" : "intermediate" }, { "name" : "Processing print orders", "level" : "intermediate" }, { "name" : "Fixing print files", "level" : "intermediate" }, { "name" : "Tracking print orders", "level" : "intermediate" }, { "name" : "Room reservation coordination", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Service-oriented" } ], "majorSkills" : "Administrative support, Event planning, Office management", "majorSkillsList" : [ "Administrative support", "Event planning", "Office management" ], "coreResponsibilities" : "Plan clerical tasks, Initiate clerical tasks, Assign clerical tasks, Carry out clerical tasks, Review correspondence, Prepare reports, Prepare documents, Maintain records, Maintain files, Maintain departmental documentation, Assist with data entry, Assist with purchasing, Assist with budget preparation, Perform receptionist duties, Greet visitors, Answer inquiries, Direct calls, Order key items, Unpack key items, Inventory key items, Manage user accounts, Manage sites, Manage inventory in Print Shop Pro, Perform pre-press duties, Process print orders, Fix print files, Close print orders, Track print orders, Manage supervisor’s calendar, Schedule meetings, Schedule conferences, Make travel arrangements, Prepare itineraries, Reconcile travel expenses, Screen incoming calls, Screen visitors, Respond to calls, Route calls, Relieve supervisor of tasks, Plan departmental events, Prepare for departmental events, Plan trainings, Prepare for trainings, Plan special projects, Prepare for special projects, Arrange venues, Arrange catering, Arrange equipment, Arrange decor, Arrange signage, Arrange materials, Prepare agendas, Prepare presentations, Prepare event documentation, Communicate logistics with participants, Provide on-site event support, Draft correspondence, Edit correspondence, Process correspondence, Distribute correspondence, Compose replies, Compose professional communications, Ensure accuracy in grammar, Ensure accuracy in spelling, Ensure accuracy in punctuation, Ensure accuracy in formatting, Serve as point of contact, Communicate with departments, Meet with Print Shop vendors, Coordinate workflows, Maintain organized office environment, Maintain efficient office environment, Provide guidance to staff, Review completed work, Support teamwork, Foster collaboration across departments, Uphold professional atmosphere, Uphold customer service atmosphere, Coordinate room reservations", "teamCollaboration" : "Cross-departmental communication; Foster collaboration", "domainKnowledge" : "Facility rental; Other revenue streams; Printing software", "domainList" : [ "facility-rental", "other-revenue-streams", "printing-software" ], "domainSpecificKnowledge" : [ "Facility rental", "Other revenue streams", "Printing software" ], "toolProficiency" : [ "Microsoft Word", "Microsoft Excel", "Microsoft PowerPoint", "Microsoft Outlook", "Acrobat Pro", "Adobe Indesign", "Adobe Photoshop", "Adobe Illustrator", "Quite Imposing", "Enfocus PitStop" ], "communicationSkills" : "Verbal communication; Written communication", "documentationSkills" : "Record keeping; Document preparation", "continuousLearning" : "Professional development attendance", "problemSolvingSkills" : "Manage multiple priorities; Meet deadlines; Sound judgment; Discretion", "specialRequirements" : "Occasional walking, Occasional standing, Occasional sitting, Occasional bending, Occasional stooping, Occasional kneeling, Occasional crouching, Occasional crawling, Lifting less than 40 pounds, Use hands to finger, Use hands to handle, Use hands to feel objects, Reach with hands, Talk, Hear, Close vision, Color vision, Adjust focus, Attendance at conferences, Work prolonged hours, Work irregular hours, Maintain emotional control, Frequent interruptions, Rescheduling matters, Rearranging matters, Handle disruptive stakeholders, Handle irate stakeholders, Strict timelines, Time-sensitive completion, Moderate noise levels, High volume work flow", "qualificationsBasic" : "High school diploma or GED", "qualificationsPreferred" : "Some college or specialized training in office administration, Experience in event planning or coordination, Administrative support experience, Willing to learn industry standard printing software", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Job Overview The Administrative Assistant II provides vital administrative and clerical support to ensure the efficient operation of a central office department. Serving as a primary point of contact for key initiatives within the assigned department, this role manages communications, supports departmental leaders, and facilitates both routine and specialized needs. The position is essential in maintaining effective workflows, coordinating office functions, and contributing to the success of departmental initiatives. It requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a professional, service-oriented environment. Position Description Essential Duties and Responsibilities Administrative & Clerical Support Plan, initiate, assign to others or carry to completion clerical, secretarial, and office management tasks. Review and prepare correspondence, reports, and documents for accuracy and professionalism. Maintain accurate records, files, and departmental documentation. Assist with data entry, purchasing, and budget preparation as assigned. Provide receptionist duties, including greeting visitors, answering inquiries, and directing calls. Order, unpack and inventory key items within the department to ensure accurate recordkeeping. Manage user accounts, sites, inventory in Print Shop Pro. Perform pre-press duties to include processing print orders/fixing files for printing submitted by campus/departments/customers. Close and track print orders within the Print Shop Pro dashboard daily. Supervisor Assistance Manage supervisor’s calendar, including scheduling meetings and conferences. Make travel arrangements, prepare itineraries, and reconcile related expenses. Screen incoming calls, visitors, and mail; respond or route as appropriate. Relieve supervisor of routine administrative tasks to ensure efficient department operations. Event Planning & Coordination Plan and prepare for departmental events, trainings, and special projects. Arrange venues, catering, equipment, decor, signage and materials for meetings and events. Prepare agendas, presentations, and other event documentation. Communicate logistics with participants and provide on-site event support. Communication & Correspondence Draft, edit, process and distribute routine and confidential correspondence to include memos, emails, and meeting notes. Compose replies and professional communications on behalf of the supervisor. Ensure accuracy in grammar, spelling, punctuation, and formatting of documents. Serve as a point of contact for departmental inquiries. Communicate with different departments regarding users/permissions/budget codes/and sites. Meet with Print Shop vendors regarding stock/issues. Office, Team, Department Collaboration Coordinate workflows to maintain an organized and efficient office environment. Provide guidance to clerical or temporary staff, reviewing completed work for accuracy. Support teamwork by fostering collaboration across departments. Uphold a professional and customer service-oriented atmosphere in all interactions. Coordinate room reservations for meetings, training and events. Qualification Requirements To perform this job successfully, an individual must be able to perform each of the above essential duties satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or abilities, required unless otherwise stated as preferred. Reasonable accommodations may be made to enable individuals with disabilities to perform the essentials functions. High School diploma or GED Some college or specialized training in office administration, preferred Experience in event planning or coordination, preferred. Administrative support experience, preferred. Strong organizational and time management skills Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent verbal and written communication abilities. Strong interpersonal skills for working with diverse individuals and groups. Ability to manage multiple priorities and meet deadlines. Sound judgment, discretion, and professionalism in handling confidential information. Willing to learn how to use industry standard printing software, i.e. Acrobat Pro, Adobe Indesign, Adobe Photoshop, Adobe Illustrator, Quite Imposing, Enfocus PitStop, preferred. Physical Requirements/Working Conditions The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in classrooms, offices, work stations and meeting rooms. The position requires occasional walking, standing, sitting, bending, stooping, kneeling, crouching, crawling, and lifting/carrying work related items weighing less than 40 pounds, such as books, papers and presentation materials. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus. Attendance at conferences and professional development is required. Work involves everyday risks and discomforts which require normal safety precautions when operating equipment or performing job duties. May work prolonged or irregular hours and must be able to maintain emotional control under stress. Additional Information Work is performed in an office and is subject to frequent interruptions. Rescheduling and rearranging matters to meet unexpected changes is frequently required. Some assignments involve contact with disruptive and irate stakeholders. Some assignments are subject to completion within strict timelines and involve the potential stress associated with time-sensitive completion of tasks. Some assignments involve moderate noise levels, high volume work flow. TEXAS-SUGAR LAND", "summaryDescription" : "Administrative Assistant II -Facility Rental and Other Revenue. Skills: Administrative support, Event planning, Office management. Plan clerical tasks. 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Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve. Our Commitment As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day. Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees. 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Responsibilities * Assist with the planning and coordination of events from concept to completion. * Support event logistics, scheduling, venue preparation, and vendor coordination. * Help manage event materials, supplies, and promotional assets. * Coordinate event setup, execution, and breakdown activities. * Communicate with team members, vendors, and stakeholders to ensure smooth operations. * Monitor event timelines and assist in maintaining project schedules. * Prepare event documentation, reports, and administrative records. * Contribute ideas to enhance attendee experiences and event effectiveness. * Ensure all events reflect company standards and client expectations. ## Qualifications * Strong organizational and multitasking abilities. * Excellent communication and interpersonal skills. * Detail-oriented with a proactive and solutions-focused mindset. * Ability to work effectively both independently and within a team. * Professional attitude and strong work ethic. * Comfortable working in a fast-paced environment. * Strong problem-solving and time-management skills. * Adaptable, dependable, and eager to learn. * Proficiency with general business and office software applications ## Additional Information * Competitive salary package ($47,000 – $51,000 annually). * Comprehensive training and professional development opportunities. * Clear pathways for career advancement and growth. * Hands-on experience working on diverse projects and events. * Collaborative and supportive team environment. * Skill development in event coordination, project management, communication, and leadership. * Recognition and performance-based advancement opportunities. * Stable full-time position with long-term career potential.", "summaryDescription" : "Events Assistant at Alphabe Insight Inc. 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As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? Watch Our Story: ' https://www.hdrinc.com/our-story' Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world. To provide people leadership and operational management for the Project Coordinator team, building capability, capacity, and consistent standards across project coordination activities. The role drives continuous improvement of tools, team, and processes, enabling Project Managers and technical teams to focus on delivery while maintaining strong governance and client service. Responsibilities In the role of Team Leader, we'll count on you to: Team leadership & service management: • Lead, coach and develop a team of Project Coordinators, including performance management, development planning, onboarding, and support with recruitment and retention. • Plan and manage team capacity and utilisation across projects, balancing workload and priorities to meet business and project needs. • Set and maintain standards for project coordination outputs, including quality checks, consistency of documentation, and continuous improvement of templates and ways of working. • Act as the escalation point for coordination issues and resolve blockers by liaising with Project Managers, Project Controls, and other support functions. • Implement and promote compliance with company policies, procedures, and agreed project governance requirements. • Champion effective use of PMIS and M365 tools (e.g., Teams, SharePoint, OneDrive, Outlook) for document management, collaboration, and reporting. • Identify opportunities to streamline coordination processes, reduce rework, and improve consistency across projects (capturing lessons learned and implementing improvements). Project Coordination & delivery support: • Coordinate project administration and coordination services across the project lifecycle (initiation through close-out), supporting Project Managers and project teams. • Maintain project records and core documentation (e.g., actions, decisions, correspondence, deliverable trackers, meeting minutes), ensuring traceability and version control. • Coordinate internal and external meetings (including agendas, papers, minutes, actions, and follow-up), supporting effective governance and timely decision-making. • Support Project Managers with client and stakeholder communications, including preparation for marketing, contractual, change and production meetings as required. • Track progress of coordination deliverables and highlight risks/issues early; support the team to deliver outputs to agreed programme and budget constraints • Perform other duties as needed Skills & Experience • Bachelor's degree or equivalent experience • Demonstrable experience in a project coordination / project administration role, ideally within a consultancy, engineering, construction, or professional services environment. • Experience leading or supervising a small team (task allocation, coaching, quality checking, and supporting performance). • Good leadership and organisational skills, with the ability to manage multiple priorities, work to deadlines, and coordinate across several projects simultaneously. • Strong stakeholder management skills, with the confidence to engage professionally with clients and internal teams at varying levels of seniority. • High attention to detail and quality, with a consistent approach to document management, version control, and maintaining accurate project records. • Strong working knowledge of Microsoft 365 (Teams, SharePoint, OneDrive, Outlook, Excel, Word, PowerPoint) and willingness to learn project systems/tools. • Proactive and solutions-focused approach: anticipates issues, escalates appropriately, and drives tasks through to completion. • Clear written and verbal communication skills, including minute taking and producing concise, well-structured updates. • Commitment to collaborative behaviours and active participation in an employee-owned culture. ", "summaryDescription" : "Project Controls Manager (Project Coordination) at HDR. Skills: Project coordination, Team leadership, Process improvement. Lead, coach and develop a team. Manage team capacity and utilisation", "createdAt" : "2026-06-14T19:58:59.629", "lastUpdated" : "2026-06-16T06:06:56.718", "ingestTimestamp" : "2026-06-14T19:58:59.629", "mongoId" : "6a2cd04d74d8ee00a0a2febf", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "75k-100k", "hasSalary" : false, "allSkills" : [ "Performance management", "Development planning", "Recruitment", "Retention", "Minute taking", "Reporting", "Leadership", "Coaching", "Mentoring", "Project coordination", "Team leadership", "Process improvement", "Service management", "Stakeholder management", "Document management", "Version control", "Quality checks", "Capacity planning", "Resource planning", "Project administration", "Project lifecycle management", "Governance", "Project controls", "Professional services environment", "PMIS", "M365" ], "skillCount" : 26, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Manager", "dataQualityScore" : 0.8888889, "_score" : 669.3054, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Consulting", "llmIndustryConfidence" : 0.95 }, { "id" : "6a16291b58b93c861e959e93", "title" : "Administrative Project Coordinator", "salary" : { "min" : 43500.0, "max" : 58500.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "The estimation is based on the market baseline for a Junior Administrative Project Coordinator in Lander, United States, with adjustments for seniority and experience." }, "location" : "United States-Wyoming-Lander", "locations" : [ "United States-Wyoming-Lander" ], "timestamp" : "2026-06-15T09:14:11.927", "fingerprint" : "96388bfe3e6d6a3c9ea83a90f307d4ca2fe2f6f86d411a3137799535d48f2e46", "source" : "taleo", "language" : "en", "applyUrl" : "https://hdr.taleo.net/careersection/ex/jobdetail.ftl?job=782274", "externalId" : "782274", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Lander", "state" : "Wyoming", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "42.8330755,-108.7307020" } ], "locationText" : "Lander, Wyoming, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "Associate's", "experienceMinYears" : 1, "technicalSkills" : "Microsoft Word, Microsoft Excel", "qualificationsBasic" : "Associate degree or education/experience combination, 1 year related experience", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Required Qualifications Associate degree in a closely related field or combination of education and relevant experience A minimum of 1 years related experience Proficiency in Microsoft Word and Excel An attitude and commitment to being an active participant of our employee-owned culture is a must What We Believe HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve. Our Commitment As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day. Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees. United States-Wyoming-Lander", "summaryDescription" : "Administrative Project Coordinator", "createdAt" : "2026-06-14T02:04:32.184", "lastUpdated" : "2026-06-15T09:14:11.927", "ingestTimestamp" : "2026-06-14T02:04:32.184", "mongoId" : "6a16291b58b93c861e959e93", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 43500, "salaryAnnualMax" : 58500, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Junior", "dataQualityScore" : 0.5555556, "_score" : 667.2891, "hasLocation" : true, "hasGeo" : true, "llmIndustryConfidence" : 0.85 }, { "id" : "6a3051bbf292fd229cf05be2", "title" : "Administrative Coordinator – Hardware & Operations Support", "company" : "Blueprint Technologies", "salary" : { "min" : 23.0, "max" : 25.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Bellevue, WA, United States", "locations" : [ "Bellevue", "WA", "United States" ], "timestamp" : "2026-06-16T09:11:43.804", "fingerprint" : "e9cfe1dd6a93bd90196a3e049a0f52094f104148553064c13ba3d00e6773e47d", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/bpcs/jobs/8007762", "externalId" : "8007762", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Redmond", "state" : "Washington", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "47.6694141,-122.1238767" } ], "locationText" : "Redmond, Washington, United States", "coreResponsibilities" : "Manage operational processes, Coordinate cross-functional teams, Manage vendors and stakeholders, Track operational metrics, Plan resources, Drive continuous improvement", "remoteFriendly" : true, "workSiteFlexibility" : "Flexible", "rawDescription" : "Who is Blueprint? We are a technology solutions firm headquartered in Bellevue, Washington, with a strong presence across the United States. Unified by a shared passion for solving complicated problems, our people are our greatest asset. We use technology as a tool to bridge the gap between strategy and execution, powered by the knowledge, skills, and the expertise of our teams, who all have unique perspectives and years of experience across multiple industries. We’re bold, smart, agile, and fun. What does Blueprint do? Blueprint helps organizations unlock value from existing assets by leveraging cutting-edge technology to create additional revenue streams and new lines of business. We connect strategy, business solutions, products, and services to transform and grow companies. Why Blueprint? At Blueprint, we believe in the power of possibility and are passionate about bringing it to life. Whether you join our bustling product division, our multifaceted services team or you want to grow your career in human resources, your ability to make an impact is amplified when you join one of our teams. You’ll focus on solving unique business problems while gaining hands-on experience with the world’s best technology. We believe in unique perspectives and build teams of people with diverse skillsets and backgrounds. At Blueprint, you’ll have the opportunity to work with multiple clients and teams, such as data science and product development, all while learning, growing, and developing new solutions. We guarantee you won’t find a better place to work and thrive than at Blueprint. In This Role In this role, you will provide administrative support during a period of organizational change, helping backfill gaps created by evolving team needs, reorgs, and employee transitions. You will support an individual leader and broader team with complex administrative functions, including calendar management, meeting coordination, employee request support, hardware ordering and fulfillment, and other operational tasks as needed. This role requires strong attention to detail, professional communication, responsiveness, and the ability to manage deadlines in a hybrid work environment. Responsibilities Provide complex administrative support for an individual manager and secondary support for a broader team. Manage calendars, schedule meetings, coordinate logistics, and support day-to-day administrative operations. Coordinate hardware ordering, tracking, and fulfillment for employees and teams. Respond to employee requests in a timely, professional, and service-oriented manner. Support meeting and event coordination, including scheduling, preparation, and follow-up. Assist with travel arrangements as needed. Support department operations, including personnel, financial, and facilities-related administrative tasks. Help backfill administrative gaps caused by organizational changes, employee departures, or shifting business needs. Complete special projects and ad hoc administrative assignments as requested. Maintain clear, professional written communication with employees, leaders, and cross-functional stakeholders. Track requests, manage deadlines, and ensure timely completion of assigned tasks. Qualifications 1–2 years of experience in administrative support, office coordination, executive support, or a similar role. Experience using Outlook or similar calendaring tools to manage schedules and coordinate meetings. Proficiency with Microsoft Office Suite or similar productivity tools, especially Excel. Strong written communication skills, including the ability to maintain a professional tone in email correspondence. Ability to prioritize requests, meet deadlines, and remain responsive in a fast-paced environment. Strong attention to detail and follow-through. Experience supporting employee requests, team operations, or administrative workflows. Ability to work in a hybrid environment with required onsite attendance as needed. Preferred Qualifications Experience with hardware purchasing, ordering, fulfillment, or asset coordination. Experience using internal employee, HR, purchasing, or order management systems. Recent experience using administrative tools, productivity platforms, and internal business systems. Experience supporting leaders or teams during organizational change, transitions, or periods of evolving responsibilities. Ability to adapt quickly as needs are identified and responsibilities are defined. Prior experience coordinating across multiple stakeholders, teams, or business functions. Strong customer-service mindset and ability to support employees with professionalism and urgency. Salary Range At Blueprint, we strive to offer competitive pay that reflects the value of our team members. Compensation for this role is influenced by a variety of factors, including skills, education, responsibilities, experience, and geographic market. For candidates based in Washington State, the anticipated salary range is $23– $25 per hour. Please note that we typically do not hire new employees at the top of the posted range. Actual starting pay will be determined based on experience, skills, and internal equity. The final salary and job title may vary depending on the selected candidate’s qualifications and could fall outside the stated range. Equal Opportunity Employer Blueprint Technologies, LLC is an equal employment opportunity employer. Qualified applicants are considered without regard to race, color, age, disability, sex, gender identity or expression, orientation, veteran/military status, religion, national origin, ancestry, marital, or familial status, genetic information, citizenship, or any other status protected by law. If you need assistance or a reasonable accommodation to complete the application process, please reach out to: recruiting@bpcs.com Blueprint believe in the importance of a healthy and happy team, which is why our comprehensive benefits package includes: Medical, dental, and vision coverage Flexible Spending Account 401k program Competitive PTO offerings Parental Leave Opportunities for professional growth and development Location: Hybrid in Redmond, WA", "summaryDescription" : "Administrative Coordinator – Hardware & Operations Support at Blueprint Technologies. Manage operational processes. Coordinate cross-functional teams", "postedDate" : "2026-06-15T23:17:40.797", "createdAt" : "2026-06-15T23:17:40.797", "lastUpdated" : "2026-06-16T09:11:43.804", "ingestTimestamp" : "2026-06-15T23:17:40.797", "mongoId" : "6a3051bbf292fd229cf05be2", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 47840, "salaryAnnualMax" : 52000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Junior", "dataQualityScore" : 0.6666667, "_score" : 666.80035, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c94e274d8ee00a098bcd2", "title" : "Project Coordinator (Trade Shows & Events)", "company" : "Jack Morton Worldwide", "location" : "Oakville, Ontario, Canada", "locations" : [ "Oakville", "Ontario", "Canada" ], "timestamp" : "2026-06-15T08:42:33.714", "fingerprint" : "4daffe40b80b60fa1ca10001577c937896b01ad4dadb5218d6112a36f35d0e1e", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/jackmortonworldwide/jobs/4212480009", "externalId" : "4212480009", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Oakville", "state" : "Ontario", "country" : "Canada", "continent" : "na", "source" : "llm", "workMode" : "onsite" } ], "locationText" : "Oakville, Ontario, Canada", "experienceMinYears" : 3, "experienceMaxYears" : 6, "experienceLevel" : "Mid", "hardSkillsList" : [ "event marketing", "experiential", "creative solutions", "define problems", "collect data", "establish facts", "draw valid conclusions", "interpret technical instructions", "read construction drawings", "translate design to execution" ], "softSkillsList" : [ "customer-centric approach, interpersonal skills, relationship-building skills, organization, detail orientation, multitasking capability, follow-through, independent, proactive, entrepreneurial mindset, collaboration" ], "hardSkills" : [ { "name" : "event marketing", "level" : "intermediate" }, { "name" : "experiential", "level" : "intermediate" }, { "name" : "creative solutions", "level" : "intermediate" }, { "name" : "define problems", "level" : "intermediate" }, { "name" : "collect data", "level" : "intermediate" }, { "name" : "establish facts", "level" : "intermediate" }, { "name" : "draw valid conclusions", "level" : "intermediate" }, { "name" : "interpret technical instructions", "level" : "intermediate" }, { "name" : "read construction drawings", "level" : "intermediate" }, { "name" : "translate design to execution", "level" : "intermediate" } ], "softSkills" : [ { "name" : "customer-centric approach, interpersonal skills, relationship-building skills, organization, detail orientation, multitasking capability, follow-through, independent, proactive, entrepreneurial mindset, collaboration" } ], "majorSkills" : "Project Coordination, Trade Shows, Events, Microsoft Office, Communication", "majorSkillsList" : [ "Project Coordination, Trade Shows, Events, Microsoft Office, Communication" ], "coreResponsibilities" : "Coordinate trade shows and events, bringing brand experiences to life. Translate design to execution by reading construction drawings and setup prints. Collaborate with cross-functional teams and client groups.", "teamCollaboration" : "Ability to collaborate effectively within cross-functional teams and client groups.", "projectManagementSkills" : [ "risk management", "stakeholder management" ], "toolProficiency" : [ "Microsoft Office, Excel, Word, PowerPoint, Outlook" ], "communicationSkills" : "written communication skills; proposals; reports; business correspondence; presenting information", "continuousLearning" : "Grow fast.", "innovationCreativity" : "Curiosity drives what's next, boldness raises the bar.", "problemSolvingSkills" : "define problems; collect data; establish facts; draw valid conclusions; interpret technical instructions", "specialRequirements" : "If you need an accommodation to participate in the application process, please contact us at jobaccomodations@jackmorton. com. This email address is not for general employment inquiries or rather it is strictly for applicants who require special assistance accessing our employment website. Due to volume, messages sent to this email address that are not related to an accommodation cannot be answered.", "outcomesObjectives" : "Help clients unlock the full value of experiences.", "qualificationsBasic" : "Experience in event marketing, experiential, or creative solutions-based agency environments preferred. Ability to read, analyze, and interpret business, technical, and regulatory documentation. Written communication skills, including proposals, reports, and business correspondence. Comfortable presenting information to internal teams, clients, and stakeholders. Mathematical competency including fractions, percentages, ratios, and proportions. Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook). Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret technical instructions in diagram form and work with both abstract and concrete variables. Customer-centric approach with interpersonal and relationship-building skills. Organization, detail orientation, multitasking capability, and follow-through. Independent, proactive, and entrepreneurial mindset. Comfortable working under tight deadlines in a fast-paced environment. Ability to read construction drawings and setup prints and translate design to execution. Ability to collaborate effectively within cross-functional teams and client groups.", "qualificationsPreferred" : "Experience in event marketing, experiential, or creative solutions-based agency environments.", "rawDescription" : "Experience Without Limits. Come shape the future of brand experience. At Jack Morton, we create, and build, head-turning, smile-inducing, impact driving brand experiences. We exist to redefine what experiential can achieve, helping clients unlock the full value of experiences. That takes a team that’s bold, curious, and acts as one - building on ideas, pushing boundaries, and showing up for each other. Here, you’ll do your best work, grow fast, and collaborate across clients, disciplines, and global teams to bring new ideas to life. This is a place where curiosity drives what’s next, boldness raises the bar, and we win together. Where ownership is expected, egos are left at the door, and the work reflects the people behind it. Experience without limits — in your work, your growth, and your impact. We are seeking a Project Coordinator (Trade Shows or an equivalent combination of education and experience Experience in event marketing, experiential, or creative solutions-based agency environments preferred Ability to read, analyze, and interpret business, technical, and regulatory documentation Strong written communication skills, including proposals, reports, and business correspondence Comfortable presenting information to internal teams, clients, and stakeholders Strong mathematical competency including fractions, percentages, ratios, and proportions Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook) Ability to define problems, collect data, establish facts, and draw valid conclusions Ability to interpret technical instructions in diagram form and work with both abstract and concrete variables Customer-centric approach with strong interpersonal and relationship-building skills Strong organization, detail orientation, multitasking capability, and follow-through Independent, proactive, and entrepreneurial mindset Comfortable working under tight deadlines in a fast-paced environment Ability to read construction drawings and setup prints and translate design to execution Ability to collaborate effectively within cross-functional teams and client groups We make our careers website accessible to any and all users. If you need an accommodation to participate in the application process, please contact us at jobaccomodations@jackmorton.com. This email address is not for general employment inquiries or vendors; rather it is strictly for applicants who require special assistance accessing our employment website. Due to volume, messages sent to this email address that are not related to an accommodation cannot be answered. ***JOB SCAM ALERT*** We have recently become aware that individuals not associated with Jack Morton have fraudulently used our name – and the names of some of our employees – to solicit applications for fake jobs, to conduct fake job interviews and to make fake job offers. Any request to schedule an interview and any bona fide offer of employment will only come from an authorized representative of Jack Morton with an email address “@jackmorton.com” or “@jackmorton.co.uk” or \"@impact-xm\". We will never require an applicant to provide credit card or banking information to cover any supposed advance costs. If you have provided personal information in connection with a fake job offer or interview and you are concerned, we suggest that you take appropriate action. Jack Morton takes these activities very seriously and are taking appropriate steps to shut down this fraudulent activity. We urge you to be careful when sharing your personal information and to be aware of scams involving fake job postings and job offers.", "summaryDescription" : "Project Coordinator (Trade Shows & Events) at Jack Morton Worldwide. Skills: Project Coordination, Trade Shows, Events, Microsoft Office, Communication. Coordinate trade shows and events, bringing brand experiences to life. Translate design to execution by reading construction drawings and setup prints. Collaborate with cross-functional teams and client groups.", "postedDate" : "2026-06-14T19:23:18.489", "createdAt" : "2026-06-14T19:23:18.489", "lastUpdated" : "2026-06-15T08:42:33.714", "ingestTimestamp" : "2026-06-14T19:23:18.489", "mongoId" : "6a2c94e274d8ee00a098bcd2", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "hasSalary" : false, "allSkills" : [ "event marketing", "experiential", "creative solutions", "define problems", "collect data", "establish facts", "draw valid conclusions", "interpret technical instructions", "read construction drawings", "translate design to execution", "customer-centric approach, interpersonal skills, relationship-building skills, organization, detail orientation, multitasking capability, follow-through, independent, proactive, entrepreneurial mindset, collaboration", "Project Coordination, Trade Shows, Events, Microsoft Office, Communication", "risk management", "stakeholder management", "Microsoft Office, Excel, Word, PowerPoint, Outlook" ], "skillCount" : 15, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Junior", "dataQualityScore" : 0.7777778, "_score" : 666.6221, "daysOld" : 0, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Marketing", "llmIndustryConfidence" : 0.85 }, { "id" : "6a2c6afe74d8ee00a090fac4", "title" : "Administrative Support Specialist", "company" : "Electrosoft", "industry" : "Government", "salary" : { "min" : 70000.0, "max" : 80000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "District of Columbia, United States", "locations" : [ "District of Columbia", "United States" ], "timestamp" : "2026-06-15T13:28:49.187", "fingerprint" : "01addaa2a6c12c80b4925a3ce22fe348edc06ddb1568ca0eacef770bc7290252", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/electrosoft/jobs/4174652009", "externalId" : "4174652009", "industryFunction" : { }, "structuredLocations" : [ { "state" : "District of Columbia", "country" : "United States", "continent" : "na", "workMode" : "onsite" } ], "locationText" : "District of Columbia, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 3, "experienceMaxYears" : 5, "experienceLevel" : "Mid", "technicalSkills" : "Microsoft Office, SharePoint, Teams", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Operational metrics", "Resource planning", "Continuous improvement" ], "hardSkillsList" : [ "Documentation control", "Data collection", "Data verification", "Data compilation", "Workflow tracking", "Task management", "Risk log updates" ], "hardSkills" : [ { "name" : "Documentation control", "level" : "intermediate" }, { "name" : "Data collection", "level" : "intermediate" }, { "name" : "Data verification", "level" : "intermediate" }, { "name" : "Data compilation", "level" : "intermediate" }, { "name" : "Workflow tracking", "level" : "intermediate" }, { "name" : "Task management", "level" : "intermediate" }, { "name" : "Risk log updates", "level" : "intermediate" } ], "majorSkills" : "Administrative support, Operational coordination, Documentation control, Stakeholder engagement", "majorSkillsList" : [ "Administrative support", "Operational coordination", "Documentation control", "Stakeholder engagement" ], "coreResponsibilities" : "Provide administrative support, Prepare departmental meetings, Schedule departmental meetings, Prepare meeting agendas, Track meeting action items, Assist preparing program documentation, Format program documentation, Submit program documentation, Support contract oversight, Track contract deliverables, Maintain version-controlled repositories, Ensure documentation accuracy, Coordinate logistics working groups, Coordinate logistics stakeholder engagements, Maintain SharePoint sites, Update documentation libraries, Assist data collection, Assist data verification, Assist data compilation, Compile program metrics, Compile reports, Compile workflow tracking, Compile operational summaries, Support onboarding activities, Support staff coordination, Support task management, Support risk log updates, Support recurring program operational needs, Ensure administrative processes comply", "teamCollaboration" : "Cross-functional coordination; Stakeholder engagements; Department working groups", "domainKnowledge" : "Identity management; Access management; Federal IT; Federal program management; Section 508 requirements; Controlled information handling; PIV; PKI; PACS/LACS", "domainList" : [ "identity-management", "access-management", "federal-it", "federal-program-management", "section-508-requirements", "controlled-information-handling", "piv", "pki", "pacs-lacs" ], "domainSpecificKnowledge" : [ "Identity management", "Access management", "Federal IT", "Federal program management", "Section 508 requirements", "Controlled information handling", "PIV", "PKI", "PACS/LACS" ], "toolProficiency" : [ "Microsoft Office", "SharePoint", "Teams" ], "communicationSkills" : "Written communication; Verbal communication; Meeting minutes; Presentations; Briefings", "documentationSkills" : "Documentation control; Prepare documentation; Format documentation; Submit documentation; Maintain documentation; Documentation accuracy; Documentation libraries", "qualificationsBasic" : "3-5 years administrative support, Support federal program management, Proficiency Microsoft Office, Proficiency SharePoint, Proficiency Teams, Written communication skills, Verbal communication skills, Manage multiple concurrent priorities, Exceptional attention to detail", "qualificationsPreferred" : "Support federal IT programs, Support identity management programs, Support security-focused programs, Familiarity federal documentation standards, Familiarity Section 508 requirements, Familiarity controlled/unclassified information, Experience supporting ICAM programs, Familiarity Department enterprise identity systems, Relevant training administrative professional services, Relevant training project coordination", "rawDescription" : "Electrosoft Services, Inc. is an award-winning company that provides comprehensive technology-based solutions and services to federal customers. While cybersecurity is our specialty, we also focus on ICAM, enterprise IT modernization, and software solutions. We always seek to delight our customers, so we retain highly qualified employees and offer them meaningful work, growth opportunities, and work-life balance. What sets us apart from all other contractors is the sense of teamwork our employees feel – and the knowledge that outstanding effort is recognized and rewarded. The camaraderie we share emanates from Lunch & Learn sessions where we explore new ideas together, fun group activities ranging from escape rooms to miniature golf, and much, much more. If we’ve described you and your dream workplace, please apply and share in the many benefits and opportunities we offer. Administrative Support Specialist Electrosoft seeks an experienced Administrative Specialist to support a U. S. Government Department for Identity Management under an Identity Access Management Technical Support Services contract. This position provides critical administrative, logistical, and operational coordination in support of multiple ICAM teams, and other identity, credential, and access management (ICAM) initiatives. The Administrative Specialist plays a vital role in ensuring effective communication, documentation control, and program continuity across ICAM program activities. Key Responsibilities Provide administrative support for departmental meetings, including scheduling, agenda preparation, meeting minutes, and action item tracking. Assist in preparing, formatting, and submitting program documentation such as reports, technical deliverables, presentations, and briefings. Support contract oversight activities including tracking deliverables, maintaining version-controlled repositories, and ensuring documentation accuracy. Coordinate logistics for Department working groups and stakeholder engagements across PIV, PKI, PACS/LACS, and ICAM program areas. Maintain and update SharePoint sites and documentation libraries in accordance with Department standards and Section 508 requirements. Assist with data collection, verification, and compilation of program metrics, reports, workflow tracking, and operational summaries. Support onboarding activities, staff coordination, task management, risk log updates, and recurring program operational needs. Ensure administrative processes comply with Department security, privacy, and controlled information-handling requirements. Required Qualifications 3–5 years of administrative support experience, preferably supporting federal IT, identity management, or security-focused programs. Experience supporting federal program management offices, technical teams, or enterprise-level initiatives. Proficiency with Microsoft Office (Word, Excel, PowerPoint), SharePoint, Teams, and other collaboration platforms. Strong written and verbal communication skills, including experience preparing polished documents and detailed meeting minutes. Ability to manage multiple concurrent priorities in a fast-paced environment with exceptional attention to detail. Familiarity with federal documentation standards, Section 508 requirements, and handling controlled/unclassified information is preferred. Preferred Qualifications Experience supporting Identity, Credential, and Access Management (ICAM) programs. Familiarity with Department enterprise identity systems such as HR Connect, PDS, TEDS, and the USAccess CMS. Relevant training or certification in administrative professional services or project coordination. Security Requirements Candidates must meet federal personnel security screening requirements, including eligibility for a Public Trust clearance, and must comply with all identity verification processes and Departmental security policies. Pay Range $70,000—$80,000 USD Electrosoft is an Equal Opportunity Employer/Veterans/Disabled", "summaryDescription" : "Administrative Support Specialist at Electrosoft. Skills: Administrative support, Operational coordination, Documentation control, Stakeholder engagement. Provide administrative support. Prepare departmental meetings", "postedDate" : "2026-06-14T08:09:23.861", "createdAt" : "2026-06-14T08:09:23.861", "lastUpdated" : "2026-06-15T13:28:49.187", "ingestTimestamp" : "2026-06-14T08:09:23.861", "mongoId" : "6a2c6afe74d8ee00a090fac4", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 70000, "salaryAnnualMax" : 80000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Documentation control", "Data collection", "Data verification", "Data compilation", "Workflow tracking", "Task management", "Risk log updates", "Administrative support", "Operational coordination", "Stakeholder engagement", "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Operational metrics", "Resource planning", "Continuous improvement", "Identity management", "Access management", "Federal IT", "Federal program management", "Section 508 requirements", "Controlled information handling", "PIV", "PKI", "PACS/LACS", "Microsoft Office", "SharePoint", "Teams" ], "skillCount" : 29, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 1.0, "_score" : 661.6072, "daysOld" : 1, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c6cbf74d8ee00a091b219", "title" : "Administrative and Customer Support Specialist", "company" : "HealtheConnections", "industry" : "Healthcare", "salary" : { "min" : 48000.0, "max" : 62500.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Syracuse ", "locations" : [ "Syracuse" ], "timestamp" : "2026-06-15T09:41:31.881", "fingerprint" : "68efb734d64390993858c498d24c3c2ed8f743f7c17ed0ea8814721fbc7cd9e4", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://www.healtheconnections.org/jobs/?gh_jid=5257248008", "externalId" : "5257248008", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Syracuse", "state" : "New York", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "43.0481221,-76.1474244" } ], "locationText" : "Syracuse, New York, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 5, "experienceMaxYears" : 5, "experienceLevel" : "Mid", "technicalSkills" : "CRM, Ticketing platforms, Customer support platforms", "professionalSkills" : [ "Workflow oversight", "Special project execution", "Customer guidance", "Process management", "Customer onboarding", "Credentialing", "Compliance support", "Customer experience initiatives" ], "hardSkillsList" : [ "Troubleshooting", "System documentation" ], "softSkillsList" : [ "Critical thinking", "Flexibility", "Adaptability" ], "hardSkills" : [ { "name" : "Troubleshooting", "level" : "intermediate" }, { "name" : "System documentation", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Critical thinking" }, { "name" : "Flexibility" }, { "name" : "Adaptability" } ], "majorSkills" : "Customer support, Customer relationships, Customer retention, Customer satisfaction", "majorSkillsList" : [ "Customer support", "Customer relationships", "Customer retention", "Customer satisfaction" ], "coreResponsibilities" : "Serve as primary point of contact, Handle customer inquiries, Handle service requests, Handle support issues, Deliver exceptional customer experience, Be subject matter expert, Troubleshoot complex issues, Resolve complex issues, Ensure timely follow-up, Ensure timely resolution, Support categorization of tickets, Support triage of tickets, Support escalation of tickets, Support management of tickets, Maintain accurate customer records, Maintain user accounts, Maintain system documentation, Support customer onboarding, Support credentialing, Support compliance, Support customer experience initiatives", "teamCollaboration" : "Work closely with customers; Work closely with team members; Collaborative team environment", "domainKnowledge" : "Health information exchange; Health IT; Healthcare administration", "domainList" : [ "health-information-exchange", "health-it", "healthcare-administration" ], "domainSpecificKnowledge" : [ "Health information exchange", "Health IT", "Healthcare administration" ], "toolProficiency" : [ "CRM", "Ticketing systems", "Business systems" ], "communicationSkills" : "Written communication; Verbal communication", "documentationSkills" : "System documentation", "problemSolvingSkills" : "Problem-solving; Troubleshooting; Root cause analysis", "qualificationsBasic" : "5+ years customer service, 5+ years customer support, 5+ years client services, Experience with CRM, Experience with ticketing platforms, Experience with customer support platforms, Excellent written communication, Excellent verbal communication, Analytical abilities, Problem-solving abilities, Technical aptitude, Ability to learn applications, Ability to learn systems, Ability to work under pressure, Ability to meet deadlines, Ability to ensure accuracy, Proven ability to follow procedures, Experience working independently, Experience working collaboratively", "qualificationsPreferred" : "Associate's degree in Business, Associate's degree in Communications, Associate's degree in Healthcare Administration, Associate's degree in Information Technology, Equivalent experience strongly preferred, Experience in healthcare, Experience in health information exchange, Experience in health IT, Experience in medical administration, Experience in technical support", "remoteFriendly" : true, "workSiteFlexibility" : "Hybrid", "rawDescription" : "Who: HealtheConnections, a respected national leader in providing health information exchange (HIE) services for 26 counties of NYS. What: Hiring an experienced, customer-focused professional to provide advanced support and operational leadership through troubleshooting, workflow oversight, training support, special project execution, and more across HealtheConnections’ technology services. About the Job: In this role, you will use your experience and critical thinking skills to work closely with customers to understand their needs, provide guidance on our systems and services, manage important processes, and serve as a trusted resource. This team supports one of the largest and most multi-faceted health information exchanges in the country and serves as a key resource for both customers and internal teams. Administrative and Customer Support Specialists have varied responsibilities. You will work closely with customers and team members to ensure a high-quality customer experience while supporting onboarding, compliance, customer service operations, and continuous improvement initiatives. Primary Responsibilities: Serve as a primary point of contact for customer inquiries, service requests, and support issues, delivering an exceptional customer experience through phone, email, and tickets Be a subject matter expert for Customer Services processes and how HealtheConnections’ services work. Troubleshoot and resolve complex customer issues while ensuring timely follow-up and resolution. Support the categorization, triage, escalation, and management of customer support tickets using our CRM and other business systems Maintain accurate customer records, user accounts, and system documentation. Support customer onboarding, credentialing, compliance, and customer experience initiatives. Experience Needed: Please send us a cover letter with your application. 5+ years of customer service, customer support, client services, or related experience. Experience with CRM, ticketing, or customer support platforms. Excellent written and verbal communication skills. Strong analytical and problem-solving abilities. Strong technical aptitude and ability to quickly learn new applications and systems. Ability to work under pressure, meet deadlines, and ensure accuracy. Proven ability to follow established procedures. Experience working independently and collaboratively within a team environment. Experience in healthcare, health information exchange, health IT, medical administration, or a technical support environment is a strong plus. Associate's or higher degree in Business, Communications, Healthcare Administration, Information Technology, or equivalent experience strongly preferred Not sure you meet all qualifications? Research shows that women and members of other under-represented groups tend to not apply to jobs when they think they may not meet every qualification, when, in fact, they do! We are committed to creating a diverse and inclusive environment and strongly encourage you to apply. You’re a great fit for us if you’re good at… Methodical, detail-oriented tasks Being flexible and adaptable to shifting priorities Following procedures carefully Helping someone get to the root of a problem We’re a great fit for you if you’re looking for… A high-performance, high-energy, collaborative environment. One of the best things about working here is our team. They’re smart, supportive, passionate, and among the best in the business. A dynamic industry. Health information exchange has exciting opportunities on the horizon as the healthcare industry evolves, both within NYS and on the national stage. Strong benefits. We cover the cost of medical insurance for employees along with a full suite of benefits, including 401k matching, generous vacation/holiday time, unlimited sick time, flexibility in work hours and hybrid/remote work, and more. Work that makes a difference in your community. We’re proud to make an impact on the daily lives of health professionals and support improved health outcomes for individuals right here in New York State. We like to say that we’re “casually competent” – we’re not pretentious, but we know our stuff. Our people are talented, our culture is vibrant, and our work is at the top of its class. Even better, our customers genuinely like working with us, and we’ve seen firsthand how what we do has made a positive impact on our community. $48,000-$62,500 is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the range may be modified in the future. An employee’s pay position within the salary range will be based on several factors including, but not limited to, the prevailing minimum wage for the location, relevant education, qualifications, certifications, experience, skills, and seniority.", "summaryDescription" : "Administrative and Customer Support Specialist at HealtheConnections. Skills: Customer support, Customer relationships, Customer retention, Customer satisfaction. Serve as primary point of contact. Handle customer inquiries", "postedDate" : "2026-06-14T03:28:34.645", "createdAt" : "2026-06-14T03:28:34.645", "lastUpdated" : "2026-06-15T09:41:31.881", "ingestTimestamp" : "2026-06-14T03:28:34.645", "mongoId" : "6a2c6cbf74d8ee00a091b219", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 48000, "salaryAnnualMax" : 62500, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Troubleshooting", "System documentation", "Critical thinking", "Flexibility", "Adaptability", "Customer support", "Customer relationships", "Customer retention", "Customer satisfaction", "Workflow oversight", "Special project execution", "Customer guidance", "Process management", "Customer onboarding", "Credentialing", "Compliance support", "Customer experience initiatives", "Health information exchange", "Health IT", "Healthcare administration", "CRM", "Ticketing systems", "Business systems" ], "skillCount" : 23, "jobCategory" : "sales", "jobSubcategory" : "customer_success", "seniorityLevel" : "Mid", "dataQualityScore" : 1.0, "_score" : 661.2403, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c7f3174d8ee00a0954b94", "title" : "Events Coordinator", "company" : "Vast", "industry" : "Technology", "salary" : { "min" : 22.0, "max" : 31.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Long Beach, California, United States", "locations" : [ "Long Beach", "California", "United States" ], "timestamp" : "2026-06-15T09:12:14.473", "fingerprint" : "0ed8b4f6c7a36aa154657fe765006f4e3a1bdf8ff3ebc73d6ff40c13f5c3c5d1", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://boards.greenhouse.io/vast/jobs/4688905006?gh_jid=4688905006", "externalId" : "4688905006", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Long Beach", "state" : "California", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "33.7690164,-118.1916040" } ], "locationText" : "Long Beach, California, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 2, "experienceMaxYears" : 4, "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Operational metrics", "Resource planning", "Continuous improvement" ], "hardSkillsList" : [ "Event coordination", "Event marketing", "Hospitality", "Logistics coordination", "Production timelines", "Event checklists", "Brand consistency", "Deliverable tracking", "Invoice tracking", "Expense tracking", "On-site support", "Troubleshooting logistical issues" ], "hardSkills" : [ { "name" : "Event coordination", "level" : "intermediate" }, { "name" : "Event marketing", "level" : "intermediate" }, { "name" : "Hospitality", "level" : "intermediate" }, { "name" : "Logistics coordination", "level" : "intermediate" }, { "name" : "Production timelines", "level" : "intermediate" }, { "name" : "Event checklists", "level" : "intermediate" }, { "name" : "Brand consistency", "level" : "intermediate" }, { "name" : "Deliverable tracking", "level" : "intermediate" }, { "name" : "Invoice tracking", "level" : "intermediate" }, { "name" : "Expense tracking", "level" : "intermediate" }, { "name" : "On-site support", "level" : "intermediate" }, { "name" : "Troubleshooting logistical issues", "level" : "intermediate" } ], "majorSkills" : "Event planning, Event execution, Logistics coordination, Vendor coordination", "majorSkillsList" : [ "Event planning", "Event execution", "Logistics coordination", "Vendor coordination" ], "coreResponsibilities" : "Support event planning, Support event execution, Coordinate event logistics, Assist with vendor coordination, Maintain production timelines, Maintain run-of-show documents, Maintain event checklists, Ensure brand consistency, Track event deliverables, Track deadlines, Track invoices, Track production expenses, Provide on-site event support, Troubleshoot logistical issues, Collaborate with marketing, Collaborate with creative teams, Collaborate with cross-functional teams, Support event objectives, Support post-event reporting, Support recaps, Support documentation", "teamCollaboration" : "Internal teams; Vendors; Partners; Marketing teams; Creative teams; Cross-functional teams", "projectManagementSkills" : [ "Manage multiple projects", "Manage deadlines" ], "domainKnowledge" : "Space stations; Microgravity research; Space economy; Human-rated space stations", "domainList" : [ "space-stations", "microgravity-research", "space-economy", "human-rated-space-stations" ], "domainSpecificKnowledge" : [ "Space stations", "Microgravity research", "Space economy", "Human-rated space stations" ], "communicationSkills" : "Coordination skills", "documentationSkills" : "Run-of-show documents; Event checklists; Post-event documentation", "problemSolvingSkills" : "Problem-solving mindset; Troubleshoot logistical issues", "specialRequirements" : "Willingness to travel, Work flexible hours", "qualificationsBasic" : "2+ years event coordination, 2+ years event marketing, 2+ years hospitality, Experience supporting live events, Experience supporting conferences, Experience supporting activations, Experience supporting productions, Organizational skills, Manage multiple projects, Manage deadlines, Excellent communication skills, Excellent coordination skills, Detail-oriented, Proactive problem-solving mindset, Comfortable in fast-paced environments, Adapt to changing priorities, Willingness to travel, Work flexible hours", "qualificationsPreferred" : "Experience supporting large-scale events, Experience supporting corporate events, Experience supporting high-visibility events, Familiarity with event logistics, Familiarity with vendor management, Familiarity with production workflows, Experience in aerospace, Experience in technology, Knowledge of budgeting, Knowledge of expense tracking, Knowledge of event administration", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "At Vast, our mission is to contribute to a future where billions of people are living and thriving in space. Vast is developing next-generation space stations to ensure a continuous human presence in space for America and its allies, enabling advanced microgravity research and manufacturing, and unlocking a new space economy for government, corporate, and private customers. Using an incremental, hardware-rich and low-cost approach, Vast is rapidly developing its multi-module Haven Station. Haven Demo’s 2025 success made Vast the only operational commercial space station company to fly and operate its own spacecraft. Next, Haven-1 is expected to become the world’s first commercial space station when it launches, followed by additional Haven modules to enable permanent human presence by 2030. Our team is all-in, committed to executing our mission safely and on time. If you want to work with the most talented people on Earth furthering space exploration for humanity, come join us. Vast is looking for an Events Coordinator, reporting to the Senior Manager of Experience, to support the development of the systems that will be required for the design and build human-rated space stations. You'll support the planning and execution of a variety of events, including industry conferences, business development engagements, internal gatherings, and VIP experiences. Working closely with internal teams, vendors, and partners, you'll help ensure events are well-organized, on brand, and executed seamlessly from start to finish This will be a full-time, non-exempt position located in our Long Beach location. Responsibilities: Support the planning and execution of events including trade shows, internal events, conferences, and partner activations Coordinate event logistics including scheduling, travel, shipping, registration, setup, and breakdown Assist with vendor coordination across venues, catering, AV, fabrication, and other event partners Maintain production timelines, run-of-show documents, and event checklists Help ensure brand consistency across event materials and attendee touchpoints Track event deliverables, deadlines, invoices, and production expenses Provide on-site event support and troubleshoot logistical issues as they arise Collaborate with marketing, creative, and cross-functional teams to support event objectives Support post-event reporting, recaps, and documentation Required Qualifications 2 to 4+ years of experience in event coordination, event marketing, hospitality, or related field Experience supporting live events, conferences, activations, or productions Strong organizational skills with the ability to manage multiple projects and deadlines Excellent communication and coordination skills Detail-oriented with a proactive, problem-solving mindset Comfortable working in fast-paced environments and adapting to changing priorities Willingness to travel and work flexible hours as needed for events Preferred Qualifications Experience supporting large-scale, corporate, or high-visibility events Familiarity with event logistics, vendor management, or production workflows Experience in aerospace, technology, or related industries is a plus Knowledge of budgeting, expense tracking, or event administration Pay Range: California $22.40—$31.90 USD COMPENSATION AND BENEFITS Base salary will vary depending on job-related knowledge, education, skills, experience, business needs, and market demand. Salary is just one component of our comprehensive compensation package. Full-time employees also receive company equity, as well as access to a full suite of compelling benefits and perks, including: 100% medical, dental, and vision coverage for employees and dependents, generous paid time off; up to 20+ days of vacation for exempt staff and up to 10+ days of vacation for non-exempt staff with the ability to cash-out unused vacation annually, paid parental leave, short and long-term disability insurance, life insurance, access to a 401(k) retirement plan, ClassPass credits, personalized mental healthcare through Spring Health, and other discounts and perks. We also take pride in offering exceptional food perks, with snacks, drip coffee employment with Vast is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.", "summaryDescription" : "Events Coordinator at Vast. Skills: Event planning, Event execution, Logistics coordination, Vendor coordination. Support event planning. 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We are a vibrant, mission-driven community where every employee is valued and supported. Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person—mind, body, and spirit. Here, you will find a deep sense of belonging, a culture that prioritizes well-being, and the opportunity to grow your career while being a force for good in the world. Whether contributing to world-class research, shaping the student experience, or supporting the University’s mission in other ways, you will be part of a dedicated team working to make a meaningful impact on campus and beyond. At Notre Dame, your work matters, and so do you! The Medieval Institute is seeking an organized, collaborative, and detail-oriented Administrative Coordinator to support the daily operations of a vibrant academic unit. This position plays a central role in graduate program administration, budget support, course scheduling, office management, and communications while serving as a key resource for faculty, students, alumni, and university partners. Working closely with the Director and Associate Director, the Administrative Coordinator helps ensure efficient Institute operations, exceptional student support, and successful academic programming. About the Institute The Medieval Institute at the University of Notre Dame is the nation’s largest and most prestigious center for the study of the Middle Ages. Bringing together more than fifty faculty fellows from thirteen academic departments, the Institute supports internationally recognized research, hosts leading scholars through conferences and lectures, and offers exceptional graduate and undergraduate programs. With an unparalleled library and growing manuscript collection, the Institute explores the medieval roots of modern society through scholarship, teaching, and community engagement. Key Responsibilities Graduate Program Administration * Maintain confidential electronic and paper records for 25–35 graduate students. * Process leaves of absence, withdrawals, credit transfers, fellowships, stipends, tuition awards, and student employment appointments. * Assist students with registration, enrollment overrides, expenses, and program-related activities. * Coordinate Ph.D. exams, dissertation defenses, proposal defenses, and Medieval Latin and Greek examinations. * Track student academic progress and support graduate placement and job market activities. * Prepare graduation lists and verify degree completion requirements. * Maintain graduate student directories, placement records, and alumni information. * Manage graduate admissions processes through SLATE, including application review support and applicant communications. * Provide graduate program data and reports for Institute leadership, the Dean’s Office, and the Graduate School. Course Planning & Academic Support * Coordinate semester course scheduling and CourseLeaf submissions. * Collaborate with academic departments to identify and cross-list courses. * Prepare course schedule summaries and ensure compliance with institutional deadlines. * Update course information and related content on the Medieval Institute website. Administration & Director Support * Provide direct administrative support to the Director and Associate Director. * Manage the Director’s calendar, appointments, meetings, and travel-related arrangements. * Draft and distribute Institute communications and announcements. * Maintain Google Groups and other departmental communication lists. * Coordinate office procedures and maintain departmental records. * Serve as the primary point of contact for visitors, students, faculty, and external constituents. Budget & Financial Support * Assist with budget administration and account management. * Reconcile ledger expenses and supporting documentation. * Track expenditures and prepare account reports as requested. * Assist faculty, staff, and students with expense reimbursements, travel expenses, and conference-related expenditures. * Maintain budget tracking spreadsheets and related financial records. Events & Program Support * Coordinate three major receptions and community events annually. * Manage event logistics, including room reservations, catering, materials, and communications. * Support Institute meetings, guest visits, and special events throughout the academic year. Office Operations & Facilities * Manage office supplies, mail services, keys, and access to Institute spaces. * Process invoices, service requests, and work orders. * Maintain shared office resources and administrative systems. Student Employee Supervision * Recruit, hire, train, schedule, and supervise undergraduate student employees. * Approve and monitor student worker assignments and performance. ## Qualifications Education & Experience: * Bachelor’s degree with 3-4 years of related experience Skills: * Excellent organizational skills and attention to detail * Strong interpersonal, customer service, and communication skills * Ability to prioritize multiple responsibilities and work independently * Demonstrated discretion in handling confidential information * Proficiency with Microsoft Word, Excel, and Google Workspace applications * Experience with financial tracking, reconciliation, or accounting processes * Proficiency with Adobe Acrobat Pro ## Additional Information Application Deadline to Apply : June 29, 2026 Hiring Pay Range :Up to $23/hour Required Application Materials : A resume and cover letter are required to be considered for this position. Please upload both documents in the Attachments section of your application. The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, genetic information, or age in employment. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and complies with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a). We strongly encourage applications from candidates attracted to a university with a Catholic identity.", "summaryDescription" : "Administrative Coordinator at University of Notre Dame. Skills: Process management, Coordination, Planning. Coordinate departmental activities. 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We are a vibrant, mission-driven community where every employee is valued and supported. Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person—mind, body, and spirit. Here, you will find a deep sense of belonging, a culture that prioritizes well-being, and the opportunity to grow your career while being a force for good in the world. Whether contributing to world-class research, shaping the student experience, or supporting the University’s mission in other ways, you will be part of a dedicated team working to make a meaningful impact on campus and beyond. At Notre Dame, your work matters, and so do you! The Medieval Institute is seeking an organized, collaborative, and detail-oriented Administrative Coordinator to support the daily operations of a vibrant academic unit. This position plays a central role in graduate program administration, budget support, course scheduling, office management, and communications while serving as a key resource for faculty, students, alumni, and university partners. Working closely with the Director and Associate Director, the Administrative Coordinator helps ensure efficient Institute operations, exceptional student support, and successful academic programming. About the Institute The Medieval Institute at the University of Notre Dame is the nation’s largest and most prestigious center for the study of the Middle Ages. Bringing together more than fifty faculty fellows from thirteen academic departments, the Institute supports internationally recognized research, hosts leading scholars through conferences and lectures, and offers exceptional graduate and undergraduate programs. With an unparalleled library and growing manuscript collection, the Institute explores the medieval roots of modern society through scholarship, teaching, and community engagement. Key Responsibilities Graduate Program Administration * Maintain confidential electronic and paper records for 25–35 graduate students. * Process leaves of absence, withdrawals, credit transfers, fellowships, stipends, tuition awards, and student employment appointments. * Assist students with registration, enrollment overrides, expenses, and program-related activities. * Coordinate Ph.D. exams, dissertation defenses, proposal defenses, and Medieval Latin and Greek examinations. * Track student academic progress and support graduate placement and job market activities. * Prepare graduation lists and verify degree completion requirements. * Maintain graduate student directories, placement records, and alumni information. * Manage graduate admissions processes through SLATE, including application review support and applicant communications. * Provide graduate program data and reports for Institute leadership, the Dean’s Office, and the Graduate School. Course Planning & Academic Support * Coordinate semester course scheduling and CourseLeaf submissions. * Collaborate with academic departments to identify and cross-list courses. * Prepare course schedule summaries and ensure compliance with institutional deadlines. * Update course information and related content on the Medieval Institute website. Administration & Director Support * Provide direct administrative support to the Director and Associate Director. * Manage the Director’s calendar, appointments, meetings, and travel-related arrangements. * Draft and distribute Institute communications and announcements. * Maintain Google Groups and other departmental communication lists. * Coordinate office procedures and maintain departmental records. * Serve as the primary point of contact for visitors, students, faculty, and external constituents. Budget & Financial Support * Assist with budget administration and account management. * Reconcile ledger expenses and supporting documentation. * Track expenditures and prepare account reports as requested. * Assist faculty, staff, and students with expense reimbursements, travel expenses, and conference-related expenditures. * Maintain budget tracking spreadsheets and related financial records. Events & Program Support * Coordinate three major receptions and community events annually. * Manage event logistics, including room reservations, catering, materials, and communications. * Support Institute meetings, guest visits, and special events throughout the academic year. Office Operations & Facilities * Manage office supplies, mail services, keys, and access to Institute spaces. * Process invoices, service requests, and work orders. * Maintain shared office resources and administrative systems. Student Employee Supervision * Recruit, hire, train, schedule, and supervise undergraduate student employees. * Approve and monitor student worker assignments and performance. ## Qualifications Education & Experience: * Bachelor’s degree with 3-4 years of related experience Skills: * Excellent organizational skills and attention to detail * Strong interpersonal, customer service, and communication skills * Ability to prioritize multiple responsibilities and work independently * Demonstrated discretion in handling confidential information * Proficiency with Microsoft Word, Excel, and Google Workspace applications * Experience with financial tracking, reconciliation, or accounting processes * Proficiency with Adobe Acrobat Pro ## Additional Information Application Deadline to Apply : June 29, 2026 Hiring Pay Range :Up to $23/hour Required Application Materials : A resume and cover letter are required to be considered for this position. Please upload both documents in the Attachments section of your application. The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, genetic information, or age in employment. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and complies with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a). We strongly encourage applications from candidates attracted to a university with a Catholic identity.", "summaryDescription" : "Administrative Coordinator at University of Notre Dame. Skills: Process management, Coordination, Planning. Manage daily office operations. Coordinate departmental activities", "postedDate" : "2026-06-15T15:20:43.000", "createdAt" : "2026-06-16T03:35:05.802", "lastUpdated" : "2026-06-16T12:42:30.050", "ingestTimestamp" : "2026-06-16T03:35:05.802", "mongoId" : "6a309598f292fd229c0cc624", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 52000, "salaryAnnualMax" : 78000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Operational metrics", "Process management", "Coordination", "Planning", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement", "Process improvement", "Event planning", "University operations", "Microsoft Office Suite", "Google Workspace" ], "skillCount" : 14, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 1.0, "_score" : 652.2627, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Education", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c79bb74d8ee00a0942b6d", "title" : "Community & Events Coordinator", "company" : "Holder Construction", "industry" : "Manufacturing", "salary" : { "min" : 52000.0, "max" : 71000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline data for a Junior Community & Events Coordinator in Mooresville, United States, adjusted for the construction industry and company size." }, "location" : "Mooresville, IN", "locations" : [ "Mooresville", "IN" ], "timestamp" : "2026-06-15T09:05:56.949", "fingerprint" : "2028d9cbc16e60b0dad4f0851347516ed6a1aee2f7555ba90d97884fcb4887ed", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/holderconstruction/jobs/4210800009", "externalId" : "4210800009", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Mooresville", "state" : "Indiana", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "39.6128243,-86.3741600" } ], "locationText" : "Mooresville, Indiana, United States", "experienceMinYears" : 2, "experienceMaxYears" : 5, "majorSkills" : "Community engagement, Event coordination, Project coordination", "majorSkillsList" : [ "Community engagement", "Event coordination", "Project coordination" ], "teamCollaboration" : "Project leadership team; Client representatives; Local stakeholders; Owner representatives; Trade partners; Local officials; Holder leadership; Project owner", "domainKnowledge" : "Construction industry", "domainList" : [ "construction-industry" ], "domainSpecificKnowledge" : [ "Construction industry" ], "communicationSkills" : "Local project communications", "documentationSkills" : "Event documentation; Outreach documentation; Record keeping", "specialRequirements" : "On-site role, Project-based role, Substance abuse testing, Background screening", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "ABOUT US Holder Construction is a nationally recognized leader in the construction industry, consistently ranked among the top firms on ENR’s Top 400 Contractors list. We are a performance-driven company that believes in rewarding excellence and investing in our people. Our structured career development program empowers associates to grow quickly into expanded roles and responsibilities based on merit. With operations throughout the United States, we offer a highly competitive compensation and benefits package, including: Annual bonus program Paid time off Health, dental, vision, and life insurance 401(k)-retirement plan Night and swing shift differential pay for select roles Holder Construction is seeking a Community & Events Coordinator to support our MNO Data Center project in Monrovia, Indiana. This is an on‑site, project‑based role focused on local community engagement, events, and coordination tied directly to active construction operations. The position works closely with the project leadership team, client representatives, and local stakeholders to support community outreach, site‑related events, and day‑to‑day coordination throughout the life of the project. This is a hands‑on role for someone who is organized, people‑oriented, and comfortable representing a large construction project in a small‑community setting. Key Responsibilities Community Engagement & Local Outreach Serve as Holder’s on‑site point of contact for community groups, neighbors, schools, chambers, and civic organizations related to the MNO project Support community outreach efforts, local initiatives, and sponsorships connected to project activity Coordinate site tours, community meetings, and outreach events as appropriate Help foster and maintain positive relationships with local stakeholders throughout construction Events & Project Coordination Plan and support project‑related events, including groundbreakings, milestones, ribbon cuttings, open houses, and community engagement events Manage event logistics such as scheduling, vendors, catering, invitations, and on‑site execution Coordinate with project leadership, owner representatives, trade partners, and local officials as needed Support accurate tracking and documentation of event and outreach activities Communications & Documentation Support Assist with local project communications in coordination with project leadership and the project owner Prepare light materials for events and outreach (signage, agendas, handouts, talking points) Track and organize records of community interactions, events, and outreach efforts Provide summaries and basic reporting to project leadership and the project owner Internal Project Support Work closely with the on‑site project team to align community and event efforts with jobsite operations Support visits from Holder leadership, client representatives, and other stakeholders Help ensure materials and messaging align with approved project standards and branding Support planning and execution of intern and workforce‑related events, including site orientations and engagement activities Qualifications & Skills 2–5 years of experience in community relations, event coordination, operations support, communications, or a related field Strong organizational, coordination, and follow‑through skills Comfortable managing multiple tasks and working independently in an active jobsite environment Strong interpersonal and communication skills Willingness to support broader project and team needs as they arise Comfortable interacting with the public and representing an active construction project Experience with construction, large developments, infrastructure, or industrial projects is a plus Familiarity with the Monrovia / Morgan County area is a plus #LI-ES1 Holder is committed to Equal Opportunity Employment (EOE). Substance abuse testing and a background screening is a condition of employment and Holder Construction does not sponsor applicants for immigration status or benefits.", "summaryDescription" : "Community & Events Coordinator at Holder Construction. Skills: Community engagement, Event coordination, Project coordination", "postedDate" : "2026-06-14T08:13:27.383", "createdAt" : "2026-06-14T08:13:27.383", "lastUpdated" : "2026-06-15T09:05:56.949", "ingestTimestamp" : "2026-06-14T08:13:27.383", "mongoId" : "6a2c79bb74d8ee00a0942b6d", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 52000, "salaryAnnualMax" : 71000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Community engagement", "Event coordination", "Project coordination", "Construction industry" ], "skillCount" : 4, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Junior", "dataQualityScore" : 0.7777778, "_score" : 644.6536, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Construction", "llmIndustryConfidence" : 0.95 }, { "id" : "6a305819f292fd229cf40432", "title" : "Marketing Events Coordinator", "company" : "Intuitive", "industry" : "Medical Device", "salary" : { "min" : 75000.0, "max" : 95000.0, "currency" : "CHF", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Mid-level Marketing Events Coordinator in Aubonne, Switzerland, adjusted for the Healthcare industry and company size." }, "location" : "Aubonne, SWITZERLAND, CH", "locations" : [ "Aubonne", "SWITZERLAND", "CH" ], "timestamp" : "2026-06-16T07:21:27.783", "fingerprint" : "01a9426730abb7a82320da3f83eacc82796fdc7d760fc7599d58c28a96c43ea6", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/Intuitive/744000132240309-marketing-events-coordinator", "externalId" : "744000132240309", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Aubonne", "country" : "Switzerland", "continent" : "eu", "source" : "llm", "workMode" : "onsite", "geo" : "46.4952916,6.3915748" } ], "locationText" : "Aubonne, Switzerland", "employmentType" : "FULL_TIME", "experienceMinYears" : 2, "experienceMaxYears" : 5, "experienceLevel" : "mid", "coreResponsibilities" : "Manage marketing events, Coordinate event logistics, Support event planning, Assist with event execution, Track event budgets, Liaise with vendors, Manage event registration, Prepare event materials, Conduct post-event analysis", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "At Intuitive, we are united behind our mission: we believe that minimally invasive care is life-enhancing care. Through ingenuity and intelligent technology, we expand the potential of physicians to heal without constraints. As a pioneer and market leader in robotic-assisted surgery, we strive to foster an inclusive and diverse team, committed to making a difference. For more than 25 years, we have worked with hospitals and care teams around the world to help solve some of healthcare’s hardest challenges and advance what is possible. Intuitive has been built by the efforts of great people from diverse backgrounds. We believe great ideas can come from anywhere—we strive to foster an inclusive culture built around diversity of thought and mutual respect. We lead with inclusion and empower our team members to do their best work as their most authentic selves. Passionate people who want to make a difference drive our culture—our team members are grounded in integrity, have a strong capacity to learn, the energy to get things done, and bring diverse, real-world experiences to help us think in new ways. We actively invest in our team members to support their long-term growth so they can continue to advance our mission and achieve their highest potential. Join a team committed to taking big leaps forward for a global community of healthcare professionals and their patients. Together, let’s advance the world of minimally invasive care. Primary Function of Position: Responsible for the end-to-end organization of European marketing events and trade shows. Roles and Responsibilities: * Plan and coordinate marketing events and programs (in-person, virtual and hybrid) for the European Marketing Team * Liaise with internal and external stakeholders to ensure smooth preparation, execution and follow-up of events * Act as primary point of contact for all event-related logistics (booking forms, sponsorship contracts, communication, project planning) * Support mobile system reservation, delivery and pick-up with transportation partners * Create and manage vendors and Purchase Orders (POs), and follow up on invoices * Ensure compliance requirements are met, including sponsorship agreement, HCP contracts and travel coordination * Track and manage budgets for each event, providing regular updates * Submit and or create Marcom asset requests and follow up on delivery * Collaborate with stakeholders to update the Sales and Marketing Calendar on Salesforce.com * Leverage digital and AI-powered tools to optimize event processes, reporting, and content activation ## Qualifications Required Knowledge, Skills, and Experience: * Minimum of 3 years’ experience in congress and event organization, preferably in the medical industry (pharma or medical device) * Bachelor’s degree or equivalent experience in marketing, event management, communication * Fluent in English and French; additional languages are a plus * Strong project management skills with ability to prioritize and manage multiple tasks in a high-pace environment * Excellent interpersonal and cross-functional collaboration skills * Vendor negotiation experience preferred * High attention to detail and reliability * Strong knowledge of MS Office tools, with advanced Excel skills (data tracking, reporting, dashboards, analysis) * Comfortable using AI-powered tools to enhance productivity, content development, and operational efficiency * Experience working in an international / US-based organization is a plus * Willingness to travel (up to 30%) #LI-hybrid ## Additional Information Intuitive is an Equal Employment Opportunity Employer. We provide equal employment opportunities to all qualified applicants and employees, and prohibit discrimination and harassment of any type, without regard to race, sex, pregnancy, sexual orientation, gender identity, national origin, color, age, religion, protected veteran or disability status, genetic information or any other status protected under federal, state, or local applicable laws. We will consider for employment qualified applicants with arrest and conviction records in accordance with fair chance laws. U.S. Export Controls Disclaimer: In accordance with the U.S. Export Administration Regulations (15 CFR §743.13(b)), some roles at Intuitive Surgical may be subject to U.S. export controls for prospective employees who are nationals from countries currently on embargo or sanctions status. Certain information you provide as part of the application will be used for purposes of determining whether Intuitive Surgical will need to (i) obtain an export license from the U.S. Government on your behalf (note: the government’s licensing process can take 3 to 6+ months) or (ii) implement a Technology Control Plan (“TCP”) (note: typically adds 2 weeks to the hiring process). For any Intuitive role subject to export controls, final offers are contingent upon obtaining an approved export license and/or an executed TCP prior to the prospective employee’s start date, which may or may not be flexible, and within a timeframe that does not unreasonably impede the hiring need. If applicable, candidates will be notified and instructed on any requirements for these purposes. This position may be filled at a different job level than listed here depending on business need and/or on the selected candidate’s experience, knowledge and skills. Compensation will be based primarily on the job level at which the role is filled and the candidate’s qualifications, consistent with applicable law.", "summaryDescription" : "Marketing Events Coordinator at Intuitive. Manage marketing events. Coordinate event logistics", "postedDate" : "2026-06-15T15:55:25.000", "createdAt" : "2026-06-15T23:44:50.441", "lastUpdated" : "2026-06-16T07:21:27.783", "ingestTimestamp" : "2026-06-15T23:44:50.441", "mongoId" : "6a305819f292fd229cf40432", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "75k-100k", "hasSalary" : false, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "marketing", "jobSubcategory" : "growth", "seniorityLevel" : "Mid", "dataQualityScore" : 0.8888889, "_score" : 643.0297, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.98 }, { "id" : "6a305003f292fd229ceebc55", "title" : "Marketing Events Coordinator", "company" : "Intuitive", "industry" : "Medical Device", "salary" : { "min" : 75000.0, "max" : 95000.0, "currency" : "CHF", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Mid-level Marketing Events Coordinator in Aubonne, Switzerland, adjusted for the Healthcare industry and company size." }, "location" : "Aubonne, SWITZERLAND, CH", "locations" : [ "Aubonne", "SWITZERLAND", "CH" ], "timestamp" : "2026-06-16T07:07:32.793", "fingerprint" : "9e940eb23a918c17d288327406f7234989f7f3598fe8daa94dda19f4353c16da", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/Intuitive/744000132240309-marketing-events-coordinator", "externalId" : "744000132240309", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Aubonne", "country" : "Switzerland", "continent" : "eu", "source" : "llm", "workMode" : "onsite", "geo" : "46.4952916,6.3915748" } ], "locationText" : "Aubonne, Switzerland", "employmentType" : "FULL_TIME", "experienceMinYears" : 2, "experienceMaxYears" : 5, "experienceLevel" : "mid", "coreResponsibilities" : "Manage marketing events, Coordinate event logistics, Support event planning, Assist with event execution, Track event budgets, Liaise with vendors, Manage event registration, Prepare event materials, Gather event feedback, Analyze event success", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "At Intuitive, we are united behind our mission: we believe that minimally invasive care is life-enhancing care. Through ingenuity and intelligent technology, we expand the potential of physicians to heal without constraints. As a pioneer and market leader in robotic-assisted surgery, we strive to foster an inclusive and diverse team, committed to making a difference. For more than 25 years, we have worked with hospitals and care teams around the world to help solve some of healthcare’s hardest challenges and advance what is possible. Intuitive has been built by the efforts of great people from diverse backgrounds. We believe great ideas can come from anywhere—we strive to foster an inclusive culture built around diversity of thought and mutual respect. We lead with inclusion and empower our team members to do their best work as their most authentic selves. Passionate people who want to make a difference drive our culture—our team members are grounded in integrity, have a strong capacity to learn, the energy to get things done, and bring diverse, real-world experiences to help us think in new ways. We actively invest in our team members to support their long-term growth so they can continue to advance our mission and achieve their highest potential. Join a team committed to taking big leaps forward for a global community of healthcare professionals and their patients. Together, let’s advance the world of minimally invasive care. Primary Function of Position: Responsible for the end-to-end organization of European marketing events and trade shows. Roles and Responsibilities: * Plan and coordinate marketing events and programs (in-person, virtual and hybrid) for the European Marketing Team * Liaise with internal and external stakeholders to ensure smooth preparation, execution and follow-up of events * Act as primary point of contact for all event-related logistics (booking forms, sponsorship contracts, communication, project planning) * Support mobile system reservation, delivery and pick-up with transportation partners * Create and manage vendors and Purchase Orders (POs), and follow up on invoices * Ensure compliance requirements are met, including sponsorship agreement, HCP contracts and travel coordination * Track and manage budgets for each event, providing regular updates * Submit and or create Marcom asset requests and follow up on delivery * Collaborate with stakeholders to update the Sales and Marketing Calendar on Salesforce.com * Leverage digital and AI-powered tools to optimize event processes, reporting, and content activation ## Qualifications Required Knowledge, Skills, and Experience: * Minimum of 3 years’ experience in congress and event organization, preferably in the medical industry (pharma or medical device) * Bachelor’s degree or equivalent experience in marketing, event management, communication * Fluent in English and French; additional languages are a plus * Strong project management skills with ability to prioritize and manage multiple tasks in a high-pace environment * Excellent interpersonal and cross-functional collaboration skills * Vendor negotiation experience preferred * High attention to detail and reliability * Strong knowledge of MS Office tools, with advanced Excel skills (data tracking, reporting, dashboards, analysis) * Comfortable using AI-powered tools to enhance productivity, content development, and operational efficiency * Experience working in an international / US-based organization is a plus * Willingness to travel (up to 30%) #LI-hybrid ## Additional Information Intuitive is an Equal Employment Opportunity Employer. We provide equal employment opportunities to all qualified applicants and employees, and prohibit discrimination and harassment of any type, without regard to race, sex, pregnancy, sexual orientation, gender identity, national origin, color, age, religion, protected veteran or disability status, genetic information or any other status protected under federal, state, or local applicable laws. We will consider for employment qualified applicants with arrest and conviction records in accordance with fair chance laws. U.S. Export Controls Disclaimer: In accordance with the U.S. Export Administration Regulations (15 CFR §743.13(b)), some roles at Intuitive Surgical may be subject to U.S. export controls for prospective employees who are nationals from countries currently on embargo or sanctions status. Certain information you provide as part of the application will be used for purposes of determining whether Intuitive Surgical will need to (i) obtain an export license from the U.S. Government on your behalf (note: the government’s licensing process can take 3 to 6+ months) or (ii) implement a Technology Control Plan (“TCP”) (note: typically adds 2 weeks to the hiring process). For any Intuitive role subject to export controls, final offers are contingent upon obtaining an approved export license and/or an executed TCP prior to the prospective employee’s start date, which may or may not be flexible, and within a timeframe that does not unreasonably impede the hiring need. If applicable, candidates will be notified and instructed on any requirements for these purposes. This position may be filled at a different job level than listed here depending on business need and/or on the selected candidate’s experience, knowledge and skills. Compensation will be based primarily on the job level at which the role is filled and the candidate’s qualifications, consistent with applicable law.", "summaryDescription" : "Marketing Events Coordinator at Intuitive. Manage marketing events. Coordinate event logistics", "postedDate" : "2026-06-15T15:55:25.000", "createdAt" : "2026-06-15T21:43:23.424", "lastUpdated" : "2026-06-16T07:07:32.793", "ingestTimestamp" : "2026-06-15T21:43:23.424", "mongoId" : "6a305003f292fd229ceebc55", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "75k-100k", "hasSalary" : false, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "marketing", "jobSubcategory" : "growth", "seniorityLevel" : "Mid", "dataQualityScore" : 0.8888889, "_score" : 643.0297, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.98 }, { "id" : "6a2c94b874d8ee00a098b594", "title" : "Care Coordinator Administrative support", "company" : "ERC Pathlight", "industry" : "Healthcare", "salary" : { "min" : 21.0, "max" : 25.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "CO-Den Willow", "locations" : [ "CO-Den Willow" ], "timestamp" : "2026-06-15T05:25:55.975", "fingerprint" : "bcfd185c4536b49f678572f9149e5156faa1514a07c074f3cc6dd27dacbd1789", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/erc8585757pathlight53t353/jobs/4267590009", "externalId" : "4267590009", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Denver", "state" : "Colorado", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "39.7392364,-104.9848620" } ], "locationText" : "Denver, Colorado, United States", "minimumEducation" : "Bachelor's", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement" ], "hardSkillsList" : [ "Clinical documentation", "Patient admissions", "Patient transitions", "Treatment plan assessments", "Patient engagement surveys", "Discharge coordination", "Transfer coordination", "FMLA paperwork", "Disability paperwork" ], "hardSkills" : [ { "name" : "Clinical documentation", "level" : "intermediate" }, { "name" : "Patient admissions", "level" : "intermediate" }, { "name" : "Patient transitions", "level" : "intermediate" }, { "name" : "Treatment plan assessments", "level" : "intermediate" }, { "name" : "Patient engagement surveys", "level" : "intermediate" }, { "name" : "Discharge coordination", "level" : "intermediate" }, { "name" : "Transfer coordination", "level" : "intermediate" }, { "name" : "FMLA paperwork", "level" : "intermediate" }, { "name" : "Disability paperwork", "level" : "intermediate" } ], "majorSkills" : "Care coordination, Administrative support, Patient support", "majorSkillsList" : [ "Care coordination", "Administrative support", "Patient support" ], "coreResponsibilities" : "Identify referrals for care, Coordinate services for patients, Coordinate discharge, Coordinate transfers, Submit daily attendance, Update treatment teams, Update patient tracker, Set expired reasons, Pull patients on unit, Set up equipment for virtual appointments, Issue admission day schedules, Send welcome emails, Schedule rounds, Coordinate transportation, Manage Preventive Quality Indicators, Support patients and families in completing documentation, Coordinate with outpatient providers, Send OP Provider Welcome Letter, Add and update contacts, Send treatment communication, Update electronic medical record, Facilitate FMLA/disability paperwork, Obtain work and school absence letters", "teamCollaboration" : "Coordinate with treatment team; Work with treatment team members", "domainKnowledge" : "Eating disorders; Mood disorders; Anxiety disorders; Trauma-related conditions; Mental health treatment; Residential Child Care facility", "domainList" : [ "eating-disorders", "mood-disorders", "anxiety-disorders", "trauma-related-conditions", "mental-health-treatment", "residential-child-care-facility" ], "domainSpecificKnowledge" : [ "Eating disorders", "Mood disorders", "Anxiety disorders", "Trauma-related conditions", "Mental health treatment", "Residential Child Care facility" ], "communicationSkills" : "Send welcome emails", "documentationSkills" : "Clinical documentation; Patient charting; Admission paperwork; Releases of information; Treatment plan assessments; FMLA paperwork; Disability paperwork; Work absence letters; School absence letters", "continuousLearning" : "Tuition reimbursement", "qualificationsBasic" : "High School or GED, 2 years clinical experience, Master's degree in social work, psychology, or child development and 2 years treatment-oriented or case management experience, Bachelor's degree and 3 years experience working with children/youth, At least 21 years of age", "qualificationsPreferred" : "Bachelor's degree in healthcare, business or related field", "workSiteFlexibility" : "Onsite", "rawDescription" : "Who We Are At ERC Pathlight, we’re on a mission to change lives—and we’re looking for people who feel called to do the same. As one of the nation’s leading treatment providers for eating disorders and mood, anxiety, and trauma-related conditions, we bring innovative, evidence-based, and deeply compassionate care to patients across the country. With multiple locations nationwide and extensive virtual programming, we meet patients exactly where they are and help them move toward lasting recovery. Founded in 2008 by renowned psychiatrists and psychologists, ERC Pathlight now supports more than 6,000 patients each year. And as the need for world-class mental health care continues to rise, our commitment is stronger than ever: to expand access, elevate the standard of care, and empower every patient to rebuild their life with dignity and hope. Why Join Us When you join ERC Pathlight, you become part of a team that shows up every day to make a real difference. You’ll work alongside passionate clinicians, dedicated support staff, and mission-driven leaders who believe in collaboration, growth, and doing the right thing—always. Here, your work matters. Your ideas matter. You matter. If you’re energized by purpose, motivated by impact, and ready to help transform the future of mental health treatment, you belong here. Come build hope. Come save lives. Come grow with us. Shift: M-F 8-4:30 What you’ll be doing: The Care Coordinator plays a critical role in patient admissions and transitions. They also provide administrative and clinical support to the treatment teams and ensure that all patients receive and complete treatment plan assessments and patient engagement surveys. Essential duties and responsibilities: Based on the needs of the assigned location, the Care Coordinator may support the care team by performing any of the following: Identifies referrals for varying levels of care/treatment and coordinate with treatment team and providers to secure these services for patients Coordinates discharge and/or transfers to other treatment facilities Submits daily attendance gathered from sign in/out logs or midnight census Updates treatment teams (when applicable) and patient tracker, sets expired reasons, ensures NOVA and movement calendar dates match Pulls patients on the unit and sets up equipment for virtual doctor appointments Issues admission day schedules Sends welcome emails or other information to patients/families Schedules rounds Coordinates transportation Manages Preventive Quality Indicators (PQIs) to ensure timeliness and accuracy Supports patients and families in completing necessary documentation (i.e., admission paperwork, releases of information, patient engagement surveys, and treatment plan assessments, etc.) Coordinates with outpatient providers by sending OP Provider Welcome Letter at admission and adding and updating contacts, sending treatment communication throughout the patient stay Updates the electronic medical record with patient movements, transfers and discharges and involuntary status Works with treatment team members to facilitate FMLA/disability paperwork, obtain work and school absence letters, etc. Must haves: High School or GED (Required) 2 years of experience in a clinical setting, or a bachelor's degree may substitute for experience (Required) Teammates working in a Colorado Residential Child Care facility (RCCF) in a case management role (Care Coordinators and Primary Therapist) must: Have a master’s degree in social work, psychology, or child development and have a minimum of two (2) years of treatment-oriented or case management experience, or Have a bachelor’s degree and a minimum of three (3) years of experience working with children/youth (Required) Teammates working in a Colorado Residential Child Care facility (RCCF) must: be at least twenty-one (21) years of age or be at least eighteen (18) years of age and work directly under the supervision of a teammate over twenty-one (21) years of age (Required) Bonus qualities: Bachelor’s degree in healthcare, business or related field (Preferred) The compensation range for this position is based upon candidate experience and market expectations. Colorado pay range $21—$25 USD What We Offer At ERC Pathlight, caring for people is our mission and that begins with caring for our own team. Your well-being matters, and our benefit program is designed to support every part of your life. We offer competitive compensation; comprehensive medical, dental, and vision coverage; generous Paid Time Off; Parental Leave benefits; Retirement benefits; and tuition reimbursement to help you continue growing in your career. We also recognize that mental health is part of every person’s experience. That’s why we strive to create a workplace where you feel supported, seen, and encouraged—personally, professionally, and at home. When you thrive, you can do your best work. And your best work changes lives.", "summaryDescription" : "Care Coordinator Administrative support at ERC Pathlight. Skills: Care coordination, Administrative support, Patient support. Identify referrals for care. Coordinate services for patients", "postedDate" : "2026-06-14T04:53:10.834", "createdAt" : "2026-06-14T04:53:10.834", "lastUpdated" : "2026-06-15T05:25:55.975", "ingestTimestamp" : "2026-06-14T04:53:10.834", "mongoId" : "6a2c94b874d8ee00a098b594", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMax" : 25, "salaryBand" : "<30k", "hasSalary" : false, "allSkills" : [ "Clinical documentation", "Patient admissions", "Patient transitions", "Treatment plan assessments", "Patient engagement surveys", "Discharge coordination", "Transfer coordination", "FMLA paperwork", "Disability paperwork", "Care coordination", "Administrative support", "Patient support", "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement", "Eating disorders", "Mood disorders", "Anxiety disorders", "Trauma-related conditions", "Mental health treatment", "Residential Child Care facility" ], "skillCount" : 24, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "_score" : 640.0935, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2ca46674d8ee00a09b1b04", "title" : "Event Coordinator", "company" : "Retail Insights", "industry" : "Retail", "salary" : { "min" : 28000.0, "max" : 35000.0, "currency" : "GBP", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Entry-level Event Coordinator in London, UK, with adjustments for the Media industry." }, "location" : "London, England, United Kingdom", "locations" : [ "London", "England", "United Kingdom" ], "timestamp" : "2026-06-16T04:40:57.800", "fingerprint" : "ddd9dc0d35f51a6ea4403ad590482790a5af5a6c5125f8b4767a67050fa9a88d", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/retailinsights/jobs/7769236003", "externalId" : "7769236003", "industryFunction" : { }, "structuredLocations" : [ { "city" : "London", "state" : "England", "country" : "United Kingdom", "continent" : "eu", "source" : "llm", "workMode" : "onsite", "geo" : "51.5074456,-0.1277653" } ], "locationText" : "London, England, United Kingdom", "experienceMinYears" : 0, "professionalSkills" : [ "Project management" ], "coreResponsibilities" : "Source suppliers, Compare suppliers, Find suppliers, Research event needs, Negotiate contracts, Maintain supplier relationships, Review budgets, Manage budgets, Plan VIP events, Plan sponsored events, Plan lunches, Plan dinners, Plan after-hours activities, Coordinate with venue staff, Provide on-site support, Keep track of queries, Condense team queries, Maintain inventory tracking, Update event inventory sheets, Check design aspects, Hire volunteers, Train volunteers, Manage volunteers", "communicationSkills" : "Verbal communication; Written communication", "specialRequirements" : "Travel opportunity", "qualificationsBasic" : "UK work permit", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "This role offers you the opportunity to own the operational standard of every conference we run. You will be responsible for the end-to-end execution of 10 European private equity conferences a year - venues, suppliers, on-site teams, and the experience itself. Do you want to take part in defining the future of an industry? Do you thrive in a fast-paced environment, where you gain a tremendous amount of responsibility? Do you want to be part of an exceptional entrepreneurial team with young, motivated and extremely driven people? And are you the kind of operator who ships - obsessive about details, calm under hard deadlines, and energised by getting a thousand moving pieces to land in the right place at the right time? If so, you might be the next member of our global operations team. Why Retail Insights Retail Insights is Northern Europe’s leading retail forum. We are strengthening the retail ecosystem by building a platform for insights, inspiration, and networking, connecting more than 3,000 leaders yearly from more than 15 countries. Retail Insights is part of United Media (https://www.united-media.com/) which focuses on building large scale industry media and conferences products in sectors such as insurance, HR, private equity, retail, etc. As of today, we have organically launched 8 media companies and acquired one. What we offer you You get the unique opportunity to take ownership of one of our key business areas. You’ll be working in-person in your HQ in London where you will constantly be pushed out of your comfort zone. To ensure a never-ending growth curve, we provide you with: The opportunity of having a real impact - You’ll be getting operational experience in a start-up where both your work and the results are highly tangible and matter to the business. Inspiration and guidance - A chance to work closely with our high performing team as well as with the CEO and founder of our company. Unlimited growth potential in our company - we strongly believe in and have a track record of promoting internally. Travel opportunity: You would be joining our conferences overseas. Invaluable transferable skills - boost your interpersonal, research, organisation, outreach and project management skills through experience and training. Your Responsibilities Responsibilities in this job will vary; however, they will be mostly centered around the following: Supplier Research and Management: Source, compare, and find the best suppliers for various event needs. Conduct thorough research to identify potential suppliers for add-ons, branding materials, and other event requirements. Negotiate contracts and terms with suppliers to ensure cost-effectiveness and high-quality services. Maintain positive relationships with suppliers, addressing any issues or concerns. Budget review and management to ensure all changes are raised ahead of time. Event Planning: Planning sponsored VIP events, lunches, dinners, and after-hours activities. Coordinating with venue staff to ensure all logistical details are in place. Provide on-site support during events, ensuring everything runs smoothly. Internal Team Support: Keep track and condense internal team queries. Maintain inventory tracking and regularly update event inventory sheets. Quality check of design aspects such as banners, signage, brochures, and other promotional materials. On-site Volunteer organisation Hire, train, and manage a 40-person organisation of volunteers. What the future hold for you with our company Whether you are with or for 2 or 10+ years we believe this position to lay the foundation for a very successful career. We are strong believers of internal promotions and aim to land all management positions internally. What we expect from you Please note that this job does not require any specific previous work experience as training is provided and we are looking to incorporate candidates across different levels of experience. However, we do require you to have a UK work permit. Furthermore, we are looking for candidates who: Have a relentless drive and desire to be the very best at what they do; Possess and unparalleled work ethic with a high sense of urgency; Take ownership of everything they do, are proactive and follow through on commitments; Are curious about people and love to speak, build and nurture relations; Are an excellent communicator (especially) verbally and in writing; Are well-organised and display the ability to structure and prioritise their work. Start date Flexible. The role is onsite Monday to Friday, based in our office 4 minute walk from London Victoria Station.", "summaryDescription" : "Event Coordinator at Retail Insights. Source suppliers. Compare suppliers", "postedDate" : "2026-06-14T21:49:02.450", "createdAt" : "2026-06-14T21:49:02.450", "lastUpdated" : "2026-06-16T04:40:57.800", "ingestTimestamp" : "2026-06-14T21:49:02.450", "mongoId" : "6a2ca46674d8ee00a09b1b04", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "<30k", "hasSalary" : false, "allSkills" : [ "Project management" ], "skillCount" : 1, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.7777778, "_score" : 634.2874, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Media", "llmIndustryConfidence" : 0.95 }, { "id" : "6a16169f58b93c861e8e1285", "title" : "Events Coordinator", "company" : "Pasa Sustainable Agriculture", "industry" : "Food & Beverage", "salary" : { "min" : 42000.0, "max" : 55000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Entry-level Events Coordinator in Harrisburg, United States, adjusted for the Non-Profit industry." }, "location" : "Harrisburg, PA", "locations" : [ "Harrisburg", "PA" ], "timestamp" : "2026-06-16T01:12:07.763", "fingerprint" : "6820aa454fd12d5e75c0ff5e4b41cb7ae3b94a05c38f8a9442adabd4265e82d1", "source" : "breezyhr", "language" : "en", "applyUrl" : "https://pasa-sustainable-agriculture.breezy.hr/p/dc4e6b54e9cb-events-coordinator", "externalId" : "dc4e6b54e9cb", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Harrisburg", "state" : "Pennsylvania", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "40.2663107,-76.8861122" } ], "locationText" : "Harrisburg, Pennsylvania, United States", "employmentType" : "FULL_TIME", "coreResponsibilities" : "Plan events", "teamCollaboration" : "Team setting", "domainKnowledge" : "Farms; Food systems", "domainList" : [ "farms", "food-systems" ], "domainSpecificKnowledge" : [ "Farms", "Food systems" ], "remoteFriendly" : true, "workSiteFlexibility" : "Onsite", "rawDescription" : "Events Coordinator Mission: Cultivating environmentally sound, economically viable, community-focused farms and food systems Position overview: We’re seeking a community service-oriented individual who thrives in a team setting and loves to plan events, to fill the role of our Events Coordinator.", "summaryDescription" : "Events Coordinator at Pasa Sustainable Agriculture. Plan events", "createdAt" : "2026-06-14T19:40:17.909", "lastUpdated" : "2026-06-16T01:12:07.763", "ingestTimestamp" : "2026-06-14T19:40:17.909", "mongoId" : "6a16169f58b93c861e8e1285", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 42000, "salaryAnnualMax" : 55000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Farms", "Food systems" ], "skillCount" : 2, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.7777778, "_score" : 633.0604, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Non-Profit", "llmIndustryConfidence" : 0.85 }, { "id" : "6a16291b58b93c861e959e02", "title" : "Administrative Project Coordinator - Architecture", "salary" : { "min" : 48000.0, "max" : 62000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Junior Administrative Project Coordinator in Tampa, adjusted for the Engineering industry and onsite work mode." }, "location" : "United States-Florida-Tampa", "locations" : [ "United States-Florida-Tampa" ], "timestamp" : "2026-06-15T09:07:33.524", "fingerprint" : "52a28581ad67bdfb11d228ac63b89ca53439e43a6c60c912aaf71c0d27c4692c", "source" : "taleo", "language" : "en", "applyUrl" : "https://hdr.taleo.net/careersection/ex/jobdetail.ftl?job=783536", "externalId" : "783536", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Tampa", "state" : "Florida", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "27.9449854,-82.4583107" } ], "locationText" : "Tampa, Florida, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "Associate's", "experienceMinYears" : 1, "remoteFriendly" : false, "rawDescription" : "Required Qualifications Associate degree in a closely related field or combination of education and relevant experience A minimum of 1 years related experience Proficiency in Microsoft Word and Excel An attitude and commitment to being an active participant of our employee-owned culture is a must What We Believe HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve. Our Commitment As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day. Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees. United States-Florida-Tampa", "summaryDescription" : "Administrative Project Coordinator - Architecture", "createdAt" : "2026-06-14T07:59:18.753", "lastUpdated" : "2026-06-15T09:07:33.524", "ingestTimestamp" : "2026-06-14T07:59:18.753", "mongoId" : "6a16291b58b93c861e959e02", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 48000, "salaryAnnualMax" : 62000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Junior", "dataQualityScore" : 0.5555556, "_score" : 627.78687, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Engineering", "llmIndustryConfidence" : 0.85 }, { "id" : "6a305981f292fd229cf4849d", "title" : "Event Sales Coordinator", "company" : "Alphabe Insight Inc", "industry" : "Market Research", "salary" : { "min" : 52000.0, "max" : 78000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Event Sales Coordinator in Cincinnati, adjusted for mid-seniority and hospitality industry." }, "location" : "Cincinnati, OH, United States", "locations" : [ "Cincinnati", "OH", "United States" ], "timestamp" : "2026-06-16T07:41:39.229", "fingerprint" : "50b65668db6adde45b2b6bc36d0237452e4961412621bdab2bc8370426d4c8a9", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/AlphabeInsightInc/744000132104949-event-sales-coordinator", "externalId" : "744000132104949", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Cincinnati", "state" : "Ohio", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "39.1012809,-84.5127405" } ], "locationText" : "Cincinnati, Ohio, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "entry", "professionalSkills" : [ "Sales acumen", "Organizational skills", "Communication abilities" ], "majorSkills" : "Sales, Event coordination, Client relationships", "majorSkillsList" : [ "Sales", "Event coordination", "Client relationships" ], "coreResponsibilities" : "Generate sales leads, Follow up on sales leads, Respond to client inquiries, Provide information about event packages, Prepare proposals, Present proposals, Prepare contracts, Present contracts, Collaborate with event planning teams, Collaborate with operations teams, Maintain records of sales activities, Maintain records of client communications, Coordinate site visits, Coordinate client meetings", "teamCollaboration" : "Event planning teams; Operations teams", "domainKnowledge" : "Event services", "domainList" : [ "event-services" ], "domainSpecificKnowledge" : [ "Event services" ], "toolProficiency" : [ "CRM software", "Microsoft Office Suite" ], "communicationSkills" : "Written communication; Verbal communication", "continuousLearning" : "Skill development; Ongoing learning opportunities", "qualificationsBasic" : "Organizational skills, Multitasking skills, Attention to detail, Interpersonal skills, Written communication skills, Verbal communication skills, Proficiency in CRM software, Proficiency in Microsoft Office Suite", "qualificationsPreferred" : "Bachelor's degree in Business, Bachelor's degree in Marketing, Bachelor's degree in Hospitality, Sales experience, Event coordination experience, Experience in events industry, Experience in hospitality industry", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Welcome to Nexxaworks, where creativity, strategy, and innovation come together to craft marketing solutions that truly make a difference. We’re not your average marketing firm – we’re your growth partners, your storytellers, and your biggest cheerleaders. Position Overview We are seeking a highly motivated and detail-oriented Event Sales Coordinator to join our dynamic team. The ideal candidate will play a pivotal role in driving sales initiatives for our event services while providing exceptional support throughout the event planning process. This position requires a blend of sales acumen, organizational skills, and excellent communication abilities to build strong client relationships and coordinate event logistics efficiently. Key Responsibilities * Generate and follow up on sales leads for event services. * Respond promptly to client inquiries and provide detailed information about event packages. * Prepare and present proposals and contracts tailored to client needs. * Collaborate with event planning and operations teams to ensure client requirements are met. * Maintain accurate records of sales activities and client communications in the CRM system. * Coordinate site visits and client meetings as necessary to support the sales process. ## Qualifications Requirements * Bachelor’s degree in Business, Marketing, Hospitality, or a related field preferred. * Proven experience in sales or event coordination, preferably within the events or hospitality industry. * Strong organizational and multitasking skills with keen attention to detail. * Excellent interpersonal and communication skills, both written and verbal. * Proficiency in CRM software and Microsoft Office Suite. * Ability to work collaboratively in a fast-paced, team-oriented environment. ## Additional Information * Competitive salary package * Opportunities for professional growth and career advancement * Collaborative and supportive work environment * Skill development and ongoing learning opportunities * Exposure to diverse projects and industry experience", "summaryDescription" : "Event Sales Coordinator at Alphabe Insight Inc. Skills: Sales, Event coordination, Client relationships. Generate sales leads. Follow up on sales leads", "postedDate" : "2026-06-15T02:09:57.000", "createdAt" : "2026-06-15T23:54:05.046", "lastUpdated" : "2026-06-16T07:41:39.229", "ingestTimestamp" : "2026-06-15T23:54:05.046", "mongoId" : "6a305981f292fd229cf4849d", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 52000, "salaryAnnualMax" : 78000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Sales", "Event coordination", "Client relationships", "Sales acumen", "Organizational skills", "Communication abilities", "Event services", "CRM software", "Microsoft Office Suite" ], "skillCount" : 9, "jobCategory" : "sales", "jobSubcategory" : "revenue", "seniorityLevel" : "Mid", "dataQualityScore" : 1.0, "_score" : 621.3467, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Hospitality", "llmIndustryConfidence" : 0.95 }, { "id" : "6a305981f292fd229cf484b1", "title" : "Entry Level Event Coordinator", "company" : "Alphabe Insight Inc", "industry" : "Market Research", "salary" : { "min" : 45000.0, "max" : 60000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an entry-level event coordinator in Houston, adjusted for the hospitality industry and full-time employment." }, "location" : "Houston, TX, United States", "locations" : [ "Houston", "TX", "United States" ], "timestamp" : "2026-06-16T12:20:14.742", "fingerprint" : "dd8ec71629ab0cb789b05242b57c0595b50bf7b272f8a33d042c87a69287b4df", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/AlphabeInsightInc/744000132087936-entry-level-event-coordinator", "externalId" : "744000132087936", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Houston", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "29.7589382,-95.3676974" } ], "locationText" : "Houston, Texas, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "High School", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "entry", "coreResponsibilities" : "Support event setup, execution, and breakdown, Organize event materials, schedules, and logistics, Engage with attendees about products and services, Coordinate with team members for smooth operations, Monitor event activities and resolve needs, Maintain records of event participation, Assist with post-event reporting, Improve event experiences and engagement", "teamCollaboration" : "Coordinate with team members", "domainKnowledge" : "Travel and entertainment industry", "domainList" : [ "travel-and-entertainment-industry" ], "domainSpecificKnowledge" : [ "Travel and entertainment industry" ], "continuousLearning" : "Skill development; Ongoing learning opportunities", "qualificationsBasic" : "High school diploma or equivalent", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "At Entertainment Travel Associates , we specialize in providing exceptional travel experiences tailored to our clients’ unique needs. Based in Tampa, FL, our team is dedicated to delivering seamless service, unforgettable journeys, and a commitment to excellence in the travel and entertainment industry. Join us and become part of a growing company where professionalism meets passion. Job Summary We are seeking a motivated and organized Entry Level Event Coordinator to support the planning and execution of promotional events, customer engagement activities, and community outreach initiatives. This role is ideal for individuals who enjoy fast-paced environments and are eager to develop strong organizational, communication, and leadership skills. Responsibilities * Support event setup, execution, and breakdown operations. * Help organize event materials, schedules, and logistical details. * Engage with attendees and provide information about products, services, and promotions. * Coordinate with team members to ensure smooth event operations. * Monitor event activities and assist with resolving on-site needs. * Maintain accurate records of event participation and outcomes. * Assist with post-event reporting and documentation. * Contribute to improving event experiences and customer engagement efforts. ## Qualifications * High school diploma or equivalent required. * Strong communication and interpersonal skills. * Excellent organizational and multitasking abilities. * Ability to work effectively in a team-oriented environment. * Positive attitude and strong attention to detail. * Willingness to learn and adapt in a fast-paced setting. ## Additional Information * Competitive salary package * Opportunities for professional growth and career advancement * Collaborative and supportive work environment * Skill development and ongoing learning opportunities * Exposure to diverse projects and industry experience", "summaryDescription" : "Entry Level Event Coordinator at Alphabe Insight Inc. Support event setup, execution, and breakdown. Organize event materials, schedules, and logistics", "postedDate" : "2026-06-15T01:15:27.000", "createdAt" : "2026-06-16T00:01:19.522", "lastUpdated" : "2026-06-16T12:20:14.742", "ingestTimestamp" : "2026-06-16T00:01:19.522", "mongoId" : "6a305981f292fd229cf484b1", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 45000, "salaryAnnualMax" : 60000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Travel and entertainment industry" ], "skillCount" : 1, "jobCategory" : "sales", "jobSubcategory" : "revenue", "seniorityLevel" : "Entry", "dataQualityScore" : 1.0, "_score" : 607.3432, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Hospitality", "llmIndustryConfidence" : 0.85 }, { "id" : "6a2cb02174d8ee00a09d8fa9", "title" : "Workplace Event Coordinator", "company" : "OpenAI", "industry" : "Workplace", "salary" : { "min" : 126000.0, "max" : 140000.0, "currency" : "USD", "frequency" : "Yearly" }, "location" : "San Francisco", "locations" : [ "San Francisco" ], "timestamp" : "2026-06-16T01:03:41.307", "fingerprint" : "775cdd081d2f21cd3e7cd47516b73301c1821c40749ea4f21566ccbb850a3b59", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/OpenAI/32e50a9a-53bc-4212-bdbf-5c3cc06d6ce1/application", "externalId" : "32e50a9a-53bc-4212-bdbf-5c3cc06d6ce1", "industryFunction" : { }, "structuredLocations" : [ { "city" : "San Francisco", "state" : "California", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "37.7879363,-122.4075201" } ], "locationText" : "San Francisco, California, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 3, "experienceMaxYears" : 5, "experienceLevel" : "Mid", "professionalSkills" : [ "Event planning", "Vendor management", "Budget management", "Stakeholder coordination" ], "hardSkillsList" : [ "Event logistics", "Timeline management", "Budget tracking" ], "hardSkills" : [ { "name" : "Event logistics", "level" : "intermediate" }, { "name" : "Timeline management", "level" : "intermediate" }, { "name" : "Budget tracking", "level" : "intermediate" } ], "majorSkills" : "Event planning, Logistics coordination, Cross-functional collaboration", "majorSkillsList" : [ "Event planning", "Logistics coordination", "Cross-functional collaboration" ], "coreResponsibilities" : "Plan and execute company events, Coordinate event logistics, Manage event budgets, Liaise with vendors, Collaborate with internal teams, Ensure event success, Manage event timelines, Source event venues", "teamCollaboration" : "Cross-functional teams; Internal stakeholders", "projectManagementSkills" : [ "Event project management" ], "domainKnowledge" : "Event industry standards", "domainList" : [ "event-industry-standards" ], "domainSpecificKnowledge" : [ "Event industry standards" ], "communicationSkills" : "Vendor communication; Stakeholder communication", "documentationSkills" : "Event documentation", "problemSolvingSkills" : "Event troubleshooting", "outcomesObjectives" : "Deliver successful company events; Manage events within budget", "qualificationsBasic" : "3+ years of experience in event planning, Bachelor's degree in Hospitality, Marketing, or related field", "qualificationsPreferred" : "Experience with event management software, Familiarity with budgeting and vendor negotiation", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "About the Team OpenAI’s Workplace Events team brings our people, partners, and customers together through experiences that spark connection, collaboration, and inspiration. We design everything from employee celebrations and community gatherings to high-touch customer engagements that showcase the best of OpenAI. If you love creating memorable experiences and making operations feel effortless, you’ll feel right at home here. About the Role We’re looking for a highly organized, hospitality-minded Workplace Events Coordinator to help bring OpenAI’s events to life at our San Francisco headquarters. You’ll support a wide mix of programs—from weekly internal gatherings and team moments to curated customer visits and cross-functional events. You’ll collaborate with teams across the company, own day-of logistics, and help ensure each event feels polished, welcoming, and thoughtfully executed. This is a great opportunity for someone who thrives in fast-paced environments, pays attention to the details, is a superb communicator and loves creating seamless, high-impact experiences for others. This role is fully onsite 3–5 days per week in our San Francisco offices. What You’ll Do - Support the planning and execution of internal events, recurring programs, team moments, and customer-facing engagements. - Own day-of logistics—room bookings and setups, catering coordination, sign-in and guest flow, décor, entertainment, supply management, and AV touchpoints. - Partner with Workplace, Culinary, AV, Security, Executive Business Partners and other cross-functional stakeholders to keep programs aligned and well-coordinated. - Maintain event calendars, run-of-show documents, checklists, and tooling that keep operations running smoothly. - Provide warm, high-touch onsite hosting and troubleshoot issues in real time to ensure a smooth experience. - Support teammates during large-scale events and high-volume days—our team succeeds because we collaborate closely. About You - 3+ years of experience in events, hospitality, workplace operations, or a related field. - Warm, polished, and comfortable interacting with guests, cross-functional partners, and employees at all levels. - Exceptionally organized with strong attention to detail—you enjoy bringing structure and clarity to moving pieces. - Comfortable managing multiple programs at once and tracking details across various planning stages. - A proactive problem-solver who stays calm under pressure and enjoys rolling up your sleeves. - Experience with tools like Google Workspace, Jira, Prismm, Swoogo, or event/ops systems is a plus. - Willingness to support occasional early-morning or evening events as needed. About OpenAI OpenAI is an AI research and deployment company dedicated to ensuring that general-purpose artificial intelligence benefits all of humanity. We push the boundaries of the capabilities of AI systems and seek to safely deploy them to the world through our products. AI is an extremely powerful tool that must be created with safety and human needs at its core, and to achieve our mission, we must encompass and value the many different perspectives, voices, and experiences that form the full spectrum of humanity. We are an equal opportunity employer, and we do not discriminate on the basis of race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability, genetic information, or other applicable legally protected characteristic. For additional information, please see OpenAI’s Affirmative Action and Equal Employment Opportunity Policy Statement https://cdn.openai.com/policies/eeo-policy-statement.pdf. Background checks for applicants will be administered in accordance with applicable law, and qualified applicants with arrest or conviction records will be considered for employment consistent with those laws, including the San Francisco Fair Chance Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, for US-based candidates. For unincorporated Los Angeles County workers: we reasonably believe that criminal history may have a direct, adverse and negative relationship with the following job duties, potentially resulting in the withdrawal of a conditional offer of employment: protect computer hardware entrusted to you from theft, loss or damage; return all computer hardware in your possession (including the data contained therein) upon termination of employment or end of assignment; and maintain the confidentiality of proprietary, confidential, and non-public information. In addition, job duties require access to secure and protected information technology systems and related data security obligations. To notify OpenAI that you believe this job posting is non-compliant, please submit a report through this form https://form.asana.com/?d=57018692298241&k=5MqR40fZd7jlxVUh5J-UeA. No response will be provided to inquiries unrelated to job posting compliance. We are committed to providing reasonable accommodations to applicants with disabilities, and requests can be made via this link https://form.asana.com/?k=bQ7w9h3iexRlicUdWRiwvg&d=57018692298241. OpenAI Global Applicant Privacy Policy https://cdn.openai.com/policies/global-employee-and-contractor-privacy-policy.pdf At OpenAI, we believe artificial intelligence has the potential to help people solve immense global challenges, and we want the upside of AI to be widely shared. Join us in shaping the future of technology.", "summaryDescription" : "Workplace Event Coordinator at OpenAI. Skills: Event planning, Logistics coordination, Cross-functional collaboration. Plan and execute company events. Coordinate event logistics", "createdAt" : "2026-06-14T20:15:01.373", "lastUpdated" : "2026-06-16T01:03:41.307", "ingestTimestamp" : "2026-06-14T20:15:01.373", "mongoId" : "6a2cb02174d8ee00a09d8fa9", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 126000, "salaryAnnualMax" : 140000, "salaryBand" : "100k-150k", "hasSalary" : true, "allSkills" : [ "Event logistics", "Timeline management", "Budget tracking", "Event planning", "Logistics coordination", "Cross-functional collaboration", "Vendor management", "Budget management", "Stakeholder coordination", "Event project management", "Event industry standards" ], "skillCount" : 11, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.8888889, "_score" : 606.1474, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c9b2674d8ee00a0998888", "title" : "Senior Administrative Assistant", "company" : "University of Notre Dame", "industry" : "Higher Education", "salary" : { "min" : 65000.0, "max" : 85000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Senior Administrative Assistant in Notre Dame, Indiana, adjusted for seniority and the education industry." }, "location" : "Notre Dame, IN, United States", "locations" : [ "Notre Dame", "IN", "United States" ], "timestamp" : "2026-06-15T06:38:49.723", "fingerprint" : "7645ac7330b33e06a890b3a4d4edd952892865d7fea153c87a1063a70ef3fc39", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/UniversityOfNotreDame/3743990013598336-senior-administrative-assistant-institute-for-social-concerns", "externalId" : "3743990013598336", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Notre Dame", "state" : "Indiana", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "41.7045677,-86.2382203" } ], "locationText" : "Notre Dame, Indiana, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 2, "experienceMaxYears" : 5, "experienceLevel" : "mid", "technicalSkills" : "Google Workspace, Virtual meeting platforms, Concur", "professionalSkills" : [ "Executive support", "Project management", "Event planning", "Financial administration", "Human resources administration", "Donor relations", "Legal document management" ], "hardSkillsList" : [ "Calendar management", "Meeting scheduling", "Correspondence handling", "Travel coordination", "Expense reporting", "Archive management" ], "softSkillsList" : [ "Discretion", "Judgment", "Flexibility", "Diplomacy" ], "hardSkills" : [ { "name" : "Calendar management", "level" : "intermediate" }, { "name" : "Meeting scheduling", "level" : "intermediate" }, { "name" : "Correspondence handling", "level" : "intermediate" }, { "name" : "Travel coordination", "level" : "intermediate" }, { "name" : "Expense reporting", "level" : "intermediate" }, { "name" : "Archive management", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Discretion" }, { "name" : "Judgment" }, { "name" : "Flexibility" }, { "name" : "Diplomacy" } ], "majorSkills" : "Executive support, Administrative support, Event coordination", "majorSkillsList" : [ "Executive support", "Administrative support", "Event coordination" ], "coreResponsibilities" : "Provide high-level executive support, Manage Executive Director's calendar, Schedule meetings, Handle correspondence, Coordinate travel, Confirm travel, Prepare travel materials, Organize conference materials, Organize travel materials, Manage expense reporting, Follow up on expense reporting, Collaborate in planning meetings, Collaborate in planning retreats, Collaborate in planning gatherings, Maintain archive of financial documents, Maintain archive of human resources documents, Maintain archive of donor documents, Maintain archive of legal documents, Provide administrative support for operations", "teamCollaboration" : "Institute-wide meetings; Institute operations", "projectManagementSkills" : [ "Complex projects", "Departmental initiatives" ], "domainKnowledge" : "Student development; Moral purpose", "domainList" : [ "student-development", "moral-purpose" ], "domainSpecificKnowledge" : [ "Student development", "Moral purpose" ], "toolProficiency" : [ "Google Workspace", "Concur" ], "communicationSkills" : "Written communication; Verbal communication", "innovationCreativity" : "Develop innovative solutions; Streamline processes", "problemSolvingSkills" : "Critical thinking; Problem-solving", "specialRequirements" : "Up to one day remote work per week after 90 days", "qualificationsBasic" : "Bachelor's degree, 3-4 years relevant experience, Superior written communication, Superior verbal communication, Demonstrated attention to detail, Critical-thinking abilities, Strategic judgment, Experience managing complex projects, Support departmental initiatives, Advanced proficiency with technology tools, Google Workspace proficiency, Virtual meeting platforms proficiency, Institutional systems proficiency, Concur proficiency", "qualificationsPreferred" : "Interpersonal skills, Relationship-building skills, Problem-solving abilities, Critical-thinking abilities, Ability to work independently, Manage multiple priorities, Manage multiple projects, Understanding of Institute mission, Understanding of University mission, Commitment to continuous improvement, Proactively identify opportunities, Enhance procedures, Increase efficiency, Reduce risk, Curiosity, Creativity, Develop innovative solutions, Streamline processes, Willingness to experiment, Willingness to learn, Willingness to adapt", "remoteFriendly" : false, "workSiteFlexibility" : "Flexible", "rawDescription" : "The [University of Notre Dame](https://www.nd.edu/) is more than a workplace! We are a vibrant, mission-driven community where every employee is valued and supported. Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person—mind, body, and spirit. Here, you will find a deep sense of belonging, a culture that prioritizes well-being, and the opportunity to grow your career while being a force for good in the world. Whether contributing to world-class research, shaping the student experience, or supporting the University’s mission in other ways, you will be part of a dedicated team working to make a meaningful impact on campus and beyond. At Notre Dame, your work matters, and so do you! Join the Institute for Social Concerns as a Senior Administrative Assistant! We are looking for a dynamic organizer and proactive, creative colleague to join the Institute for Social Concerns in our mission to advance justice rooted in the common good. If you are highly organized and excited to support students on their journey toward understanding justice around the globe and developing moral purpose, we encourage you to apply. Under the direction of the Associate Director of Finance and Administration, the Senior Administrative Assistant will provide efficient, effective, and strategic executive-level administrative support to the Executive Director, while also supporting Institute initiatives and events. This position requires exceptional organizational skills, the ability to work efficiently in a fast-paced, dynamic environment, and a readiness to take on a variety of responsibilities. Because this position works with a broad range of stakeholders within the Institute and across the University, it requires a high degree of trust, discretion, judgment, flexibility, and diplomacy. This is a full-time, 12-month position. This position may permit up to one day of remote work per week, in accordance with Institute policies and scheduling needs, after a successful 90 days of employment. What We Offer * A chance to make a meaningful difference by providing opportunities for students to engage directly with issues of systemic injustice and developing moral purpose. * A collaborative and supportive environment where you will contribute to students’ educational and formative experiences. * A rewarding role that offers direct opportunities to support institutional success as well as student success in both professional and developmental ways. What You Will Do * Provide high-level executive support to the Executive Director, including managing the Executive Director’s calendar, scheduling meetings, and handling correspondence. * Coordinate and confirm all local, domestic, and international travel for the Executive Director; prepare detailed travel itineraries; and organize conference and travel materials. * Manage and follow up on expense reporting for the Executive Director. * Collaborate in planning Institute-wide meetings, retreats, and other gatherings. * Maintain an essential archive of financial, human resources, donor, and legal documents. * Provide administrative support for Institute operations in collaboration with the Associate Director of Finance and Administration. ## Qualifications Minimum Qualifications * Bachelor’s degree and 3–4 years of relevant professional experience. * Superior written and verbal communication skills, along with demonstrated attention to detail, critical-thinking abilities, and strategic judgment. * Experience managing complex projects and supporting departmental initiatives, which may include international travel arrangements and festive event planning for select student cohorts. * Advanced proficiency with modern technology tools, including Google Workspace, virtual meeting platforms, and institutional systems such as Concur. Preferred Qualifications * Strong interpersonal and relationship-building skills. * Strong problem-solving and critical-thinking abilities. * Ability to work independently while managing multiple priorities and projects. * Understanding of and appreciation for the mission of the Institute and the University. * Commitment to continuous improvement by proactively identifying opportunities to enhance procedures, increase efficiency, and reduce risk. * Curiosity and creativity in developing innovative solutions to challenges and streamlining processes, along with a willingness to experiment, learn, and adapt. ## Additional Information Application Deadline to Apply : June 26, 2026 Required Documents : Resume & Cover Letter Hiring Pay Range : Commensurate with experience The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, genetic information, or age in employment. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and complies with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a). We strongly encourage applications from candidates attracted to a university with a Catholic identity.", "summaryDescription" : "Senior Administrative Assistant at University of Notre Dame. Skills: Executive support, Administrative support, Event coordination. Provide high-level executive support. Manage Executive Director's calendar", "postedDate" : "2026-06-12T14:22:17.000", "createdAt" : "2026-06-13T22:18:17.264", "lastUpdated" : "2026-06-15T06:38:49.723", "ingestTimestamp" : "2026-06-13T22:18:17.264", "mongoId" : "6a2c9b2674d8ee00a0998888", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 65000, "salaryAnnualMax" : 85000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Calendar management", "Meeting scheduling", "Correspondence handling", "Travel coordination", "Expense reporting", "Archive management", "Discretion", "Judgment", "Flexibility", "Diplomacy", "Executive support", "Administrative support", "Event coordination", "Project management", "Event planning", "Financial administration", "Human resources administration", "Donor relations", "Legal document management", "Complex projects", "Departmental initiatives", "Student development", "Moral purpose", "Google Workspace", "Concur" ], "skillCount" : 25, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Senior", "dataQualityScore" : 1.0, "_score" : 602.5249, "daysOld" : 2, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Education", "llmIndustryConfidence" : 0.95 } ], "status" : 200, "message" : "OK", "pagination" : { "page" : 0, "limit" : 50, "totalCount" : 61554, "totalPages" : 1232, "hasNext" : true, "hasPrevious" : false } }

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