OpenAI
Technology
WorkplaceEventCoordinator
Neural analysis suggests this role is
optimal for Mid candidates.
“Workplace Event Coordinator at OpenAI. Skills: Event planning, Logistics coordination, Cross-functional collaboration. Plan and execute company events. Coordinate event logistics”
What You'll Achieve.
Deliver successful company events; Manage events within budget
Industry & Context.
Event troubleshooting
What They're Looking For.
Must Have
3+ years of experience in event planning, Bachelor's degree in Hospitality, Marketing, or related field
Nice to Have
Experience with event management software, Familiarity with budgeting and vendor negotiation
What You'll Do.
Plan and execute company events
Coordinate event logistics
Collaborate with internal teams
Manage event timelines
How You'll Work.
Team & Collaboration
Cross-functional teams; Internal stakeholders
Communication Scope
Vendor communication; Stakeholder communication
Process & Methodology
Event project management
Full Job Description
About the Team OpenAI’s Workplace Events team brings our people, partners, and customers together through experiences that spark connection, collaboration, and inspiration. We design everything from employee celebrations and community gatherings to high-touch customer engagements that showcase the best of OpenAI. If you love creating memorable experiences and making operations feel effortless, you’ll feel right at home here. About the Role We’re looking for a highly organized, hospitality-minded Workplace Events Coordinator to help bring OpenAI’s events to life at our San Francisco headquarters. You’ll support a wide mix of programs—from weekly internal gatherings and team moments to curated customer visits and cross-functional events. You’ll collaborate with teams across the company, own day-of logistics, and help ensure each event feels polished, welcoming, and thoughtfully executed. This is a great opportunity for someone who thrives in fast-paced environments, pays attention to the details, is a superb communicator and loves creating seamless, high-impact experiences for others. This role is fully onsite 3–5 days per week in our San Francisco offices. What You’ll Do - Support the planning and execution of internal events, recurring programs, team moments, and customer-facing engagements. - Own day-of logistics—room bookings and setups, catering coordination, sign-in and guest flow, décor, entertainment, supply management, and AV touchpoints. - Partner with Workplace, Culinary, AV, Security, Executive Business Partners and other cross-functional stakeholders to keep programs aligned and well-coordinated. - Maintain event calendars, run-of-show documents, checklists, and tooling that keep operations running smoothly. - Provide warm, high-touch onsite hosting and troubleshoot issues in real time to ensure a smooth experience. - Support teammates during large-scale events and high-volume days—our team succeeds because we collaborate closely. About You - 3+ years of
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