{ "count" : 81828, "data" : [ { "id" : "6a2aa7cb74d8ee00a06bef44", "title" : "Customer Service & Administrative Assistant - Franchise Op.", "company" : "Scalesource", "industry" : "Staffing and Recruiting", "salary" : { "min" : 1250.0, "max" : 1500.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Remote", "locations" : [ "Remote" ], "timestamp" : "2026-06-14T23:53:17.912", "fingerprint" : "a77d2c5001a8654f095dbe2b256046338ab91b20e512c912af9ed3bf42f8f2f0", "source" : "workable", "language" : "en", "applyUrl" : "https://apply.workable.com/j/6C5110E5F8/apply", "externalId" : "6C5110E5F8", "industryFunction" : { }, "locationPoint" : "4.5709,-74.2973", "structuredLocations" : [ { "workMode" : "remote" } ], "locationText" : "", "employmentType" : "FULL_TIME", "experienceMinYears" : 3, "professionalSkills" : [ "Franchise operations support", "Customer communication lifecycle" ], "hardSkillsList" : [ "Appointment management", "Escalation management", "CRM data management" ], "hardSkills" : [ { "name" : "Appointment management", "level" : "intermediate" }, { "name" : "Escalation management", "level" : "intermediate" }, { "name" : "CRM data management", "level" : "intermediate" } ], "majorSkills" : "Customer communication, Appointment scheduling, CRM management", "majorSkillsList" : [ "Customer communication", "Appointment scheduling", "CRM management" ], "coreResponsibilities" : "Own all customer communication channels, Handle inbound and outbound interactions, Manage appointments end-to-end, Handle scheduling, confirmations, reschedules, Handle light service recovery, Maintain CRM/help desk systems, Keep notes, tags, statuses clean, Handle routine franchise support tasks, Handle billing issues, Handle complaints, Handle franchisee matters, Handle urgent scenarios", "teamCollaboration" : "Internal teams", "domainKnowledge" : "Franchise operations", "domainList" : [ "franchise-operations" ], "domainSpecificKnowledge" : [ "Franchise operations" ], "toolProficiency" : [ "Zendesk", "HubSpot", "Salesforce", "ServiceTitan" ], "communicationSkills" : "Clean communication; Clear communication; Professional communication; Proactive communication", "specialRequirements" : "Professional home office setup, Reliable internet, Introductory video submission", "outcomesObjectives" : "Maintain fast response times; Minimal backlog; Ensure zero dropped conversations; Ensure zero dropped leads; Ensure zero dropped appointments; Manage scheduling with accuracy; Manage follow-ups with consistency", "qualificationsBasic" : "3+ years customer-facing experience, 3+ years administrative support experience, Handle 60+ interactions per day for 6 months, 2+ years CRM/help desk experience, Work U.S. business hours overlap, QA 90%+, CSAT 4.5/5+", "qualificationsPreferred" : "Pass top-tier writing assessment, Pass top-tier audio assessment", "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "**Customer Service & Administrative Assistant – Franchise Operations Support** **Location:** Remote (Work from Home) **Schedule:** Monday – Friday | 9:00 AM – 6:00 PM (PST,CST,EST) **Compensation:** $1,250 USD/month for the first 90 days / $1,500 USD/month after that. **About the Role** This is not a passive, ticket-taking customer service role. This is front-line ownership of every customer interaction across multiple franchise locations. Volume is high, expectations are clear, and execution matters every single day. If you’re the type who keeps things organized, responds fast, and takes pride in clean communication and zero dropped balls, keep reading. If you need constant direction or struggle in fast-paced environments, this won’t be the right fit. This role is the front line of franchise operations, owning the full customer communication lifecycle from first contact to resolution. You’ll handle inbound and outbound interactions, manage appointments, and keep CRM systems clean so no lead, customer, or task falls through the cracks. By taking full ownership of communication and admin workflows, you allow location managers to stay focused on operations and growth, while ensuring every customer experience is fast, organized, and consistent. **What You'll Actually Do** * _Own All Customer Communication Channels_ Inbound and outbound coverage across phone, email, SMS, and chat. No channel gets left hanging. * _Appointment Management End-to-End_ Scheduling, confirmations, reschedules, reminders, and light service recovery handled cleanly across all locations. Ship it. * _CRM / Help Desk Ownership_ Notes, tags, statuses, dispositions, and follow-up tasks kept clean and current at all times. No excuses. * _Franchise Admin Support_ Handles routine franchise support tasks so location managers and owners stay focused on operations and sales * _Escalation Management_ Billing issues, complaints, franchisee matters, and urgent scenarios handled with a clear SOP and escalation matrix set at onboarding. Get it done. **Expectations** * Maintain fast response times across all channels (phone, email, SMS, chat) with minimal backlog * Handle high daily volume (60+ interactions) without sacrificing quality or tone * Keep CRM/help desk systems 100% clean and updated (notes, tags, follow-ups, statuses) * Ensure zero dropped conversations, leads, or appointments across locations * Manage scheduling and follow-ups with accuracy and consistency * Communicate clearly, professionally, and proactively with customers and internal teams * Follow SOPs for escalations while using good judgment under pressure * Show ownership, reliability, and accountability in day-to-day execution **Requirements** * 3+ years of experience in customer-facing or administrative support roles * Proven ability to handle 60+ customer interactions per day for at least 6 consecutive months * 2+ years of experience with CRM/help desk platforms (Zendesk, HubSpot, Salesforce, ServiceTitan, or similar) * Availability to work U.S. business hours overlap (minimum 6 hours/day, 5 days/week) * Strong performance track record: QA 90%+, CSAT 4.5/5+, or ability to pass a top-tier writing and audio assessment **Benefits** * Faster Hiring Process: We move quickly, communicate clearly, and don’t leave candidates guessing * Better Role Matching: You’re placed in roles where you can actually perform and grow, not just fill a seat * Real Upside: Strong performers unlock raises, long-term stability, and future opportunities * Work With U.S. Operators: Direct exposure to franchise owners and operators focused on growth and execution * Real Ownership: Your work directly impacts operations. Less bureaucracy, more responsibility from day one * Multi-Location Exposure: Work across multiple franchise locations and learn how scalable operations actually run **Requirements** * Professional home office setup and reliable internet. * Introductory video submission required as part of the recruitment process.", "summaryDescription" : "Customer Service & Administrative Assistant - Franchise Op. at Scalesource. Skills: Customer communication, Appointment scheduling, CRM management. Own all customer communication channels. 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"hasGeo" : false }, { "id" : "68dd1ee9ce260f92cbea0b1d", "title" : "Site Administrative Assistant, Customer Service", "company" : "Souq.com for E-Commerce LLC", "industry" : "Customer Service, Administrative Support, customer service", "salary" : { "min" : 245000.0, "max" : 365000.0, "currency" : "EGP", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an E-Commerce Site Administrative Assistant in Cairo, Egypt, adjusted for mid-seniority and full-time employment." }, "location" : "Cairo, EGY", "locations" : [ "Cairo, EGY" ], "timestamp" : "2026-06-15T02:10:14.464", "fingerprint" : "9507fefc0809f48019e99760f6867dda4c63235103ef43e679b0a0cd855f04cb", "source" : "amazon", "language" : "en", "applyUrl" : "https://account.amazon.com/jobs/3098834/apply", "externalId" : "4bcdd948-5035-49c2-b446-60698c838ebe", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Cairo", "country" : "Egypt", "continent" : "af", "source" : "llm", "workMode" : "onsite", "geo" : "30.0443879,31.2357257" } ], "locationText" : "Cairo, Egypt", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "experienceMinYears" : 3, "experienceMaxYears" : 5, "experienceLevel" : "Mid", "technicalSkills" : "Microsoft Office Suite, Excel, Word, Outlook, PowerPoint", "professionalSkills" : [ "Office administration", "Executive support", "Process improvement" ], "hardSkillsList" : [ "Expense report management", "Schedule maintenance", "Event planning", "Meeting coordination", "Conference planning", "Office management", "Document preparation", "Presentation preparation", "Travel arrangements", "Internal communications", "Vendor coordination", "Errand running", "Time management", "Team goal compilation", "Deliverable tracking", "Calendar management" ], "softSkillsList" : [ "Customer-obsession", "Self-motivation", "Professionalism", "Confidentiality", "Sound judgement", "Prioritization", "Flexibility", "Ownership", "Simplifying complexities", "Invent and simplify", "Deliver Results", "Bias for Action", "Diplomacy", "Discretion" ], "hardSkills" : [ { "name" : "Expense report management", "level" : "intermediate" }, { "name" : "Schedule maintenance", "level" : "intermediate" }, { "name" : "Event planning", "level" : "intermediate" }, { "name" : "Meeting coordination", "level" : "intermediate" }, { "name" : "Conference planning", "level" : "intermediate" }, { "name" : "Office management", "level" : "intermediate" }, { "name" : "Document preparation", "level" : "intermediate" }, { "name" : "Presentation preparation", "level" : "intermediate" }, { "name" : "Travel arrangements", "level" : "intermediate" }, { "name" : "Internal communications", "level" : "intermediate" }, { "name" : "Vendor coordination", "level" : "intermediate" }, { "name" : "Errand running", "level" : "intermediate" }, { "name" : "Time management", "level" : "intermediate" }, { "name" : "Team goal compilation", "level" : "intermediate" }, { "name" : "Deliverable tracking", "level" : "intermediate" }, { "name" : "Calendar management", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Customer-obsession" }, { "name" : "Self-motivation" }, { "name" : "Professionalism" }, { "name" : "Confidentiality" }, { "name" : "Sound judgement" }, { "name" : "Prioritization" }, { "name" : "Flexibility" }, { "name" : "Ownership" }, { "name" : "Simplifying complexities" }, { "name" : "Invent and simplify" }, { "name" : "Deliver Results" }, { "name" : "Bias for Action" }, { "name" : "Diplomacy" }, { "name" : "Discretion" } ], "majorSkills" : "Office Administration, Executive Support, Process Improvement", "majorSkillsList" : [ "Office Administration", "Executive Support", "Process Improvement" ], "coreResponsibilities" : "Manage and complete expense reports, Maintain schedules, Plan events, Coordinate meetings, Coordinate conferences, Own and manage conference room coordination, Manage room calendar, Conduct clerical duties, File documents, Manage office, Respond to emails, Prepare documents, Prepare presentations, Schedule travel arrangements, Assist with internal communications, Work with outside vendors, Coordinate upkeep, Coordinate maintenance, Run work-related errands, Think ahead, Plan ahead, Delegate responsibilities, Manage time effectively, Compile team goals, Track team goals, Drive completion of key deliverables, Follow up on outstanding items, Manage complex calendars, Schedule with diplomacy, Schedule with discretion, Serve as representative on department team-building activities, Serve as representative on peer recognition, Organize team activities, Execute team activities, Assist with team activities", "teamCollaboration" : "Cross-functional coordination; Cross-functional teams; Internal communications", "projectManagementSkills" : [ "Project management" ], "domainKnowledge" : "Customer Service Operations", "domainList" : [ "customer-service-operations" ], "domainSpecificKnowledge" : [ "Customer Service Operations" ], "toolProficiency" : [ "Microsoft Office Suite", "Excel", "Word", "Outlook", "PowerPoint" ], "communicationSkills" : "Respond effectively; Respond efficiently; Communicate effectively; Communicate efficiently", "documentationSkills" : "Document preparation; Presentation preparation", "continuousLearning" : "Learn and Be Curious", "innovationCreativity" : "Invent and simplify", "problemSolvingSkills" : "Sound judgement; Simplifying complexities; Analytical skills", "specialRequirements" : "Flexible schedule, Overtime as needed", "outcomesObjectives" : "Deliver Results", "qualificationsBasic" : "Bachelor's degree, Proficiency in Microsoft Office Suite, Ability to create graphs in MS Office products, Ability to work a flexible schedule, 3+ years of office administration experience", "qualificationsPreferred" : "Experience providing executive support assistance, Project management experience, Analytical skills, Demonstrated ability to improve processes, 5+ years of prior executive assistant experience, Experience working with Human Resource and Finance administrative functions", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Amazon ME CS team is seeking an administrative professional with a track record of earning the trust of stakeholders, customer-obsession and self-motivation to support CS team in Cairo. This is a great opportunity to join a high functioning and dynamic team with plenty of new challenges & responsibilities for you to grow and further your professional career. The ideal candidate will be professional, hold the highest of standards, inclusive of confidentiality and be a fast learner with experience using sound judgement while working in a fast paced, goal-oriented, and ever changing work environment. They must have strong prioritization abilities to complete a high volume of complex tasks with minimal supervision. They will also be a detail oriented planner with the demonstrated ability to communicate and respond effectively and efficiently while maintaining flexibility. They will earn and maintain trust while demonstrating ownership and simplifying complexities. Finally, the ideal candidate will be someone who wants to Learn and Be Curious, Invent and simplify, Deliver Results, has strong Bias for Action and is ready to build a deep and trusting, long-term professional relationship with our leaders. Key job responsibilities • Manage and complete expense reports for General Manager, Senior Leader(s) if applicable, and yourself as needed. • Maintaining schedules, planning events, coordinating meetings, and conferences for the Central Flow Operations Staff. • Own and manage conference room coordination and room calendar management. • Conduct clerical duties, including filing, full office management, responding to emails, preparing documents and presentations using graphics, graphs, and internal information and platforms. • Scheduling cost effective travel arrangements which include: airfare/hotel/ground transportation for General Manager, and Senior Leader(s) as needed. • Assist with internal communications for associates and leadership among multiple platforms, interfaces, and programs. • Work with outside vendors to coordinate upkeep, and maintenance of CAI15 • Run work-related errands as needed. • Think and plan ahead, delegate responsibilities appropriately and manage time effectively. • Compile team goals, track and help drive completion of key deliverables and follow up on outstanding items. • Management of complex calendars and scheduling with diplomacy and discretion. • Serve as representative on department team-building activities and peer recognition. * Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events). Basic Qualifications: • Bachelor's degree with proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) • Ability to create graphs in MS Office products • Ability to work a flexible schedule (Sunday- Thursday) and overtime as needed. • 3+ years of office administration experience required. Preferred Qualifications: • Experience providing executive support assistance at senior management level • Project management experience. Strong analytical skills and demonstrated ability to improve processes. • 5+ years of prior executive assistant experience • Experience working with Human Resource and Finance administrative functions Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.", "summaryDescription" : "Site Administrative Assistant, Customer Service at Souq.com for E-Commerce LLC. Skills: Office Administration, Executive Support, Process Improvement. Manage and complete expense reports. Maintain schedules", "postedDate" : "2026-06-13T17:31:56.653", "createdAt" : "2026-06-13T17:31:56.653", "lastUpdated" : "2026-06-15T02:10:14.464", "ingestTimestamp" : "2026-06-13T17:31:56.653", "mongoId" : "68dd1ee9ce260f92cbea0b1d", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "sourceUrl" : "https://account.amazon.com/jobs/3098834/apply", "salaryBand" : "200k+", "hasSalary" : false, "allSkills" : [ "Expense report management", "Schedule maintenance", "Event planning", "Meeting coordination", "Conference planning", "Office management", "Document preparation", "Presentation preparation", "Travel arrangements", "Internal communications", "Vendor coordination", "Errand running", "Time management", "Team goal compilation", "Deliverable tracking", "Calendar management", "Customer-obsession", "Self-motivation", "Professionalism", "Confidentiality", "Sound judgement", "Prioritization", "Flexibility", "Ownership", "Simplifying complexities", "Invent and simplify", "Deliver Results", "Bias for Action", "Diplomacy", "Discretion", "Office Administration", "Executive Support", "Process Improvement", "Office administration", "Executive support", "Process improvement", "Project management", "Customer Service Operations", "Microsoft Office Suite", "Excel", "Word", "Outlook", "PowerPoint" ], "skillCount" : 43, "jobCategory" : "customer-service", "dataQualityScore" : 1.0, "_score" : 927.49713, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true }, { "id" : "6a30a219f292fd229c119047", "title" : "Administrative Assistant", "company" : "Lightspeed Systems", "salary" : { "min" : 24000.0, "max" : 36000.0, "currency" : "EUR", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Junior Administrative Assistant in Bulgaria, adjusted for the education industry and remote work." }, "location" : "Basildon, England, United Kingdom", "locations" : [ "Basildon", "England", "United Kingdom", "REMOTE", "United Kingdom" ], "timestamp" : "2026-06-16T12:25:55.513", "fingerprint" : "49a31a49d0103fa6530067b78cbef8152d6b52dc569e7f8016dd80e39d3a7719", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/lightspeedsystems/jobs/7772295003", "externalId" : "7772295003", "industryFunction" : { }, "structuredLocations" : [ { "country" : "Bulgaria", "continent" : "eu", "workMode" : "remote" } ], "locationText" : "Bulgaria", "experienceMinYears" : 1, "experienceMaxYears" : 3, "experienceLevel" : "Entry", "remoteFriendly" : true, "rawDescription" : "At Lightspeed Systems, we're passionate about helping schools create safer and more effective digital learning environments. Our solutions support millions of students worldwide by providing visibility, safety, and management tools for educational technology. We're looking for an organized and proactive Administrative Assistant to support our day-to-day operations and help keep our teams running smoothly. This is an excellent opportunity for someone early in their administrative career who enjoys organization, coordination, and supporting a busy team environment. As an Administrative Assistant, you will provide administrative and organizational support across multiple departments. You'll help coordinate meetings, manage schedules, organize documents, and support internal events and projects. This role is ideal for someone who is detail-oriented, dependable, and enjoys working in a collaborative environment in the UK. About The Role Coordinate meetings, appointments, and team calendars. Schedule internal and external calls and distribute meeting invitations. Prepare meeting agendas, notes, and follow-up action items when needed. Support travel arrangements, including bookings and itineraries. Assist with planning team meetings, training sessions, and company events. Process expenses and assist with administrative reporting. Support onboarding and administrative activities for new employees. Assist with special projects and administrative tasks as assigned. About You 1–3 years of experience in an administrative, office support, coordinator, or customer service role. Strong organizational skills with excellent attention to detail. Ability to manage multiple tasks and priorities effectively. Strong written and verbal communication skills. Proficiency with Microsoft Office (Outlook, Word, Excel, and PowerPoint). Comfortable learning new systems and tools. Ability to handle confidential information appropriately. Familiarity with expense management systems. Knowledge of Google Workspace. This is a remote position open to candidates residing in the United Kingdom. ABOUT US With more than 25 years of serving education, Lightspeed Systems delivers the most in-depth visibility and control to power exceptional schools where students are safe and engaged; technology is compliant and easily managed; and resources are secure and optimized. Purpose-built for school networks and devices, Lightspeed’s cloud-managed solutions include the most effective web filtering, student safety monitoring, classroom management, device management, and data analytics software available. Headquartered in Austin, Texas, with a European office in London, UK, Lightspeed serves over 23 million students across 31,000 schools in 43 countries, utilizing 15 million devices. Learn more at www.lightspeedsystems.com. We love our employees, and we show it. Our benefits and perks are built to support your overall wellbeing—at work and beyond. Offerings vary by country. ABOUT OUR ATX HQ If your role includes spending time onsite, you will LOVE being at the ranch. Our uniquely Lightspeed (and totally Texas) corporate headquarters has everything Lightspeeders need to get the job done – and a whole lot more. 15,000 sq. ft. of open work area, offices, and huddle rooms Snacks galore and a private chef serving up lunch Tuesday through Thursday every week A state-of-the-art fitness center (with outfitted locker rooms) Physical therapist onsite regularly Indoor and outdoor casual collaboration spots Pet-friendly office environment A golf simulator, go-carts, shuffleboard, corn hole, and MORE fun All within 31 sprawling acres of Live Oak trees that foster a natural habitat for local wildlife. It is not uncommon to be greeted daily by whitetail deer. (Maybe it wants to join your meeting?) Lightspeed Systems is an equal opportunity employer. We are committed to a work environment that supports, inspires, and respects all individuals and in which personnel processes are merit-based and applied without discrimination on the basis of race, color religion, sex, sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, or other protected characteristic.", "summaryDescription" : "Administrative Assistant at Lightspeed Systems", "postedDate" : "2026-06-16T03:16:56.248", "createdAt" : "2026-06-16T03:16:56.248", "lastUpdated" : "2026-06-16T12:25:55.513", "ingestTimestamp" : "2026-06-16T03:16:56.248", "mongoId" : "6a30a219f292fd229c119047", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "<30k", "hasSalary" : false, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Junior", "dataQualityScore" : 0.7777778, "_score" : 881.3409, "daysOld" : 0, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Education", "llmIndustryConfidence" : 0.95 }, { "id" : "6a30609bf292fd229cf917db", "title" : "Administrative Assistant", "company" : "Holder Construction", "industry" : "Real Estate", "salary" : { "min" : 45000.0, "max" : 65000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Administrative Assistant in Franklin Furnace, OH, adjusted for mid-seniority and the construction industry." }, "location" : "Franklin Furnice, OH", "locations" : [ "Franklin Furnice", "OH" ], "timestamp" : "2026-06-16T09:04:35.354", "fingerprint" : "6a4f4b82e51dafccdacbc99d7c2e985cb7b9bead0ee77641432c702f6065b1a9", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/holderconstruction/jobs/4286158009", "externalId" : "4286158009", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Franklin Furnace", "state" : "Ohio", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "38.6068300,-82.8472029" } ], "locationText" : "Franklin Furnace, Ohio, United States", "employmentType" : "FULL_TIME", "technicalSkills" : "Microsoft Office Suite, Word, Excel, Outlook", "professionalSkills" : [ "Cost coding", "Record-keeping" ], "hardSkillsList" : [ "Accounts payable processing", "Invoice management", "Expense categorization" ], "hardSkills" : [ { "name" : "Accounts payable processing", "level" : "intermediate" }, { "name" : "Invoice management", "level" : "intermediate" }, { "name" : "Expense categorization", "level" : "intermediate" } ], "majorSkills" : "Accounts payable, Cost coding, Administrative support", "majorSkillsList" : [ "Accounts payable", "Cost coding", "Administrative support" ], "coreResponsibilities" : "Process vendor invoices, Manage vendor invoices, Ensure timely payments, Maintain accurate record-keeping, Accurately code project costs, Track project costs, Categorize expenses correctly, Liaise with vendors, Liaise with internal teams, Resolve invoicing queries, Resolve cost-related queries, Maintain financial records, Organize financial records, Provide administrative support", "teamCollaboration" : "Internal teams", "domainKnowledge" : "Construction industry", "domainList" : [ "construction-industry" ], "domainSpecificKnowledge" : [ "Construction industry" ], "toolProficiency" : [ "Microsoft Office", "Word", "Excel", "Outlook" ], "communicationSkills" : "Invoicing queries; Cost-related queries", "documentationSkills" : "Financial records documentation", "problemSolvingSkills" : "Resolve queries", "specialRequirements" : "Substance abuse testing, Background screening", "qualificationsBasic" : "Proven experience in administrative roles, Experience with accounts payable, Experience with cost coding, Organizational skills, Attention to detail, Proficiency in Microsoft Office Suite, Excellent communication skills, Excellent interpersonal skills, Ability to work independently, Ability to work as part of a team", "qualificationsPreferred" : "Familiarity with accounting software", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "ABOUT US Holder Construction is a nationally recognized leader in the construction industry, consistently ranked among the top firms on ENR’s Top 400 Contractors list. We are a performance-driven company that believes in rewarding excellence and investing in our people. Our structured career development program empowers associates to grow quickly into expanded roles and responsibilities based on merit. With operations throughout the United States, we offer a highly competitive compensation and benefits package, including: Annual bonus program Paid time off Health, dental, vision, and life insurance 401(k)-retirement plan Night and swing shift differential pay for select roles We are looking for an Administrative Assistant to join our Operations team in Franklin Furnace, OH. This is a full-time, in-person position. Key Responsibilities Accounts Payable: Process and manage vendor invoices, ensuring timely payments and accurate record-keeping. Cost Coding: Accurately code and track project costs, ensuring all expenses are recorded and categorized correctly. Communication: Liaise with vendors and internal teams to resolve any invoicing or cost-related queries. Documentation: Maintain and organize financial records and documentation. Support: Provide administrative support to other departments as needed. Qualifications Required: Proven experience in administrative roles, preferably with a focus on accounts payable and cost coding. Strong organizational skills and attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Excellent communication and interpersonal skills. Ability to work independently and as part of a team. Preferred: Familiarity with accounting software. Holder is committed to Equal Opportunity Employment (EOE). Substance abuse testing and a background screening is a condition of employment and Holder Construction does not sponsor applicants for immigration status or benefits.", "summaryDescription" : "Administrative Assistant at Holder Construction. Skills: Accounts payable, Cost coding, Administrative support. Process vendor invoices. 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Assistant", "company" : "Centennial Real Estate Company LLC", "industry" : "Real Estate", "salary" : { "min" : 54979.0, "max" : 60000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Centennial", "locations" : [ "Centennial" ], "timestamp" : "2026-06-16T04:56:19.872", "fingerprint" : "ea199c1cb5f21544b4b5cde25adcb5edf0f6780fbe8fe101e837db77bff1fffb", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/centennial/jobs/5153722007", "externalId" : "5153722007", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Centennial", "state" : "Colorado", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "39.5791550,-104.8769227" } ], "locationText" : "Centennial, Colorado, United States", "employmentType" : "FULL_TIME", "technicalSkills" : "MS Office, Outlook, Word, Excel, Yardi, MRI", "professionalSkills" : [ "Office administration", "Data entry", "Record keeping", "Insurance documentation management", "Rent payment processing", "Sales data input", "Vendor request processing", "Invoice processing", "Accounts review", "Asset register maintenance", "Utility invoice monitoring", "Strategic goal setting" ], "hardSkillsList" : [ "Basic math skills", "Data entry", "Filing", "Telephone operation" ], "softSkillsList" : [ "Interpersonal skills", "Organizational skills", "Time management skills", "Verbal communication skills", "Written communication skills", "Independent work ability", "Teamwork ability", "Manages competing", "Dealing with delays", "Patience", "Listening skills", "Interpersonal skills", "Personable", "Attentive", "Confidentiality" ], "hardSkills" : [ { "name" : "Basic math skills", "level" : "intermediate" }, { "name" : "Data entry", "level" : "intermediate" }, { "name" : "Filing", "level" : "intermediate" }, { "name" : "Telephone operation", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Interpersonal skills" }, { "name" : "Organizational skills" }, { "name" : "Time management skills" }, { "name" : "Verbal communication skills" }, { "name" : "Written communication skills" }, { "name" : "Independent work ability" }, { "name" : "Teamwork ability" }, { "name" : "Manages competing" }, { "name" : "Dealing with delays" }, { "name" : "Patience" }, { "name" : "Listening skills" }, { "name" : "Interpersonal skills" }, { "name" : "Personable" }, { "name" : "Attentive" }, { "name" : "Confidentiality" } ], "majorSkills" : "Office administration, Customer service, Record keeping", "majorSkillsList" : [ "Office administration", "Customer service", "Record keeping" ], "coreResponsibilities" : "Keep official records, Execute in accordance with standard procedures, Provide administrative support to General Manager, Provide administrative support to department managers, Order office supplies, Receive mail, Distribute mail, Oversee shipping, Oversee postage, Maintain office equipment, Uphold safe office environment, Uphold clean office environment, Greet visitors, Direct visitors, Answer phone calls, Refer inquiries to correct personnel, Maintain tenant contact information, Manage insurance documentation for mall tenants, Manage insurance documentation for contractors, Coordinate tenant requests, Coordinate contractor requests, Accept rent payments, Document rent payments, Send rent payments to lockbox, Collect customer traffic numbers, Input customer traffic numbers, Report customer traffic numbers, Organize lease files, Organize lease documentation, Maintain controlled access, Issue visitor badges, Verify insurance requirements, Keep Emergency Communication System up to date, Respond promptly to customer needs, Respond promptly to service requests, Respond promptly to assistance requests, Review monthly rent roll, Issue manual bills for charge backs, Coordinate posting with Accounting Department, Collect tenant sales, Input tenant sales, Generate New Vendor request forms, Submit New Vendor request forms, Generate W9s, Submit W9s, Review accounts, Code invoices, Submit invoices for payment, Submit Open/Close notices, Follow up with tenants on past due balances, Prepare correspondence, Prepare tenant notices, Prepare late letters, Maintain asset register, Complete personal property tax requirements, Maintain OFAC search files, Monitor utility invoices, Respond to Energy Management Consultant, Participate in annual property strategic meetings, Participate in initiative goal setting meetings, Perform other duties as assigned", "teamCollaboration" : "Work with management; Work with staff; Coordinate with Accounting Department", "domainKnowledge" : "Real estate; Property management; Mall operations; Tenant relations; Contractor relations; Lease documentation; Personal property tax; OFAC regulations", "domainList" : [ "real-estate", "property-management", "mall-operations", "tenant-relations", "contractor-relations", "lease-documentation", "personal-property-tax", "ofac-regulations" ], "domainSpecificKnowledge" : [ "Real estate", "Property management", "Mall operations", "Tenant relations", "Contractor relations", "Lease documentation", "Personal property tax", "OFAC regulations" ], "toolProficiency" : [ "MS Office", "Outlook", "Word", "Excel", "Yardi", "MRI" ], "communicationSkills" : "Verbal communication; Written communication", "documentationSkills" : "Record keeping; Insurance documentation; Lease documentation; Asset register; Vendor documentation", "problemSolvingSkills" : "Dealing with frequent change; Dealing with delays; Dealing with unexpected events", "specialRequirements" : "Work varying schedules, Work public holidays, 100% in-office work", "qualificationsBasic" : "High school diploma required, 2–3 Years of Customer Service experience required, Proficiency in MS Office programs, Basic office support skills, Basic math skills, Ability to maintain confidentiality, Attendance/Punctuality", "qualificationsPreferred" : "Associate degree preferred, Equivalent work experience, Yardi/MRI experience preferred", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "The Administrative Assistant keeps official records and executes in accordance with established standard operation procedures in conjunction with other management and staff. Provides administrative support to the General Manager and department managers. PRINCIPAL JOB ACTIVITIES: General office administration including but not limited to; ordering office supplies, receiving and distributing mail, overseeing shipping and postage for the office, and maintaining office equipment while upholding a safe and clean office environment, greeting and directing visitors, and answering phone calls and referring inquiries to correct office personnel. Maintain tenant contact information. Manage and maintain insurance documentation for mall tenants and contractors performing work on property in compliance with the requirements outlined in the lease or corporate policy. Coordinate before/after hour tenant or contractor requests. Accept and document all rent payments received in management office and send to lockbox. Collect and maintain customer traffic numbers for the center, including monthly reporting, if applicable. Organize lease files and documentation for the property in accordance with policy and procedure. Maintain controlled access by issuing visitor badges and verifying insurance requirements are met. Keep Emergency Communication System for tenants and staff up to date. Respond promptly to customer needs and to requests for service and assistance. Review monthly rent roll, issue manual bills for charge backs and coordinate posting with Accounting Department. Collect and input tenant sales into Yardi/MRI. Generate and submit New Vendor request forms and W9s. Accounts Payable; review, code and submit invoices for payment. Submit Open/Close notices for store openings or closures. Accounts Receivable; follow up with local/regional tenants on past due balances. Prepare correspondence as directed, tenant notices, late letters, etc. Maintain asset register to complete personal property tax requirements. Maintain Office of Foreign Assets Control (OFAC) search files, if applicable. Monitor utility invoices and respond to Energy Management Consultant (Engie) for exception billings. Participate in annual property strategic and initiative goal setting meetings. Other duties as assigned. The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. REQUIREMENTS: High school diploma required. Associate degree preferred, or equivalent work experience. Minimum of 2–3 Years of Customer Service experience required. Yardi/MRI experience preferred. Must be able and willing to work varying schedules, which may include public holidays. Comfortable working in a fast paced, highly dynamic work environment. Excellent interpersonal, organizational, time management, verbal, and written communication skills. Ability to work and learn independently and in a team situation; self-motivated, proactive individual with a positive attitude. Manages competing demands; able to deal with frequent change, delays, or unexpected events. Strong attention to detail and ability to follow through. Proficiency in MS Office programs (Outlook, Word, Excel etc.), basic office support skills (telephone, filing, data entry) and basic math skills. Patience and listening skills to respond appropriately and interact positively with upset customers. Interpersonal skills to create a pleasant experience for all customers, such as being personable and attentive. Must be able to maintain the highest level of confidentiality; keep internal information and records confidential. Attendance/Punctuality - consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position. Pay Range $26.44—$28.85 USD Centennial is a retail real estate owner and operator with a national portfolio of shopping, dining, entertainment and mixed-use destinations as well as a full-service property management platform serving third-party owners. With over 300 employees nationwide, the firm now operates 20 million square feet of mixed-use destinations in 16 states. Since 1997, Centennial has played a pivotal role in shaping the evolution of American retail by creating a superior multi-faceted shopping experience with properties that serve not only as a place of commerce, but as a place of community. #centennial #createdbycentennial Centennial does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Centennial to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Centennial will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies. All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.", "summaryDescription" : "Administrative Assistant at Centennial Real Estate Company LLC. Skills: Office administration, Customer service, Record keeping. Keep official records. 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Looking for an innovative organization and the opportunity to learn and grow professionally? We can help! We are seeking an Administrative Assistant to provide administrative and clerical support services for the Bureau of Economic Analysis (BEA) in Suitland, MD. I’", "summaryDescription" : "Administrative Assistant at Terrestris Global Solutions. Provide administrative support. Provide clerical support", "createdAt" : "2026-06-15T22:12:35.100", "lastUpdated" : "2026-06-16T06:17:26.203", "ingestTimestamp" : "2026-06-15T22:12:35.100", "mongoId" : "6a3058cdf292fd229cf4424c", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 38000, "salaryAnnualMax" : 52000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Economic analysis" ], "skillCount" : 1, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.7777778, "_score" : 869.7679, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Government", "llmIndustryConfidence" : 0.9 }, { "id" : "6a306ca6f292fd229cfd5237", "title" : "Administrative Assistant", "company" : "Senior Lifestyle", "industry" : "Hospital And Health Care", "salary" : { "min" : 24.0, "max" : 26.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Snellville, GA, United States", "locations" : [ "Snellville", "GA", "United States" ], "timestamp" : "2026-06-16T11:18:21.680", "fingerprint" : "78741c97db77a3b98621594505024365ec064903f004a3ed6c6e1722e72e4cea", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/SeniorLifestyle1/744000132264237-administrative-assistant", "externalId" : "744000132264237", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Snellville", "state" : "Georgia", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "33.8573280,-84.0199108" } ], "locationText" : "Snellville, Georgia, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "entry", "coreResponsibilities" : "Answer telephones, Handle requests, Perform administrative tasks, Input information into computer, Maintain resident files, Verify file information, Substitute as van driver, Assist in rent collection, Assist in fee recording, Assist in fee depositing, Assist in hiring, Assist in training, Assist in onboarding new team members, Act as assistant to Executive Director, Act as assistant to Business Office Manager", "communicationSkills" : "Professional communication", "qualificationsBasic" : "Valid Driver’s License, Professional communication, Active listening skills, Flexibility, Willingness to help", "qualificationsPreferred" : "Previous administrative experience, Previous hospitality experience", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Do you have HEART? We are looking for individuals who can embrace our mission to purposely brighten and enrich the lives of those we serve with HEART; Hospitality, Excellence, Appreciation, Respect & Teamwork. In this role you will be responsible for assisting with day-to-day operational and administrative tasks. * Responsible for answering telephones and handling requests to extent that knowledge and ability allow. * Responsible for administrative tasks, including imputing info into the computer. * Responsible for maintaining resident files, including verifying all info within the file. * Act as substitute van driver when necessary. * Assist in collection, recording, and depositing rent payments and other fees. * Assist in hiring, training, and onboarding new team members. * Act as assistant to the Executive Director and Business Office Manager. ## Qualifications * No experience required, but previous administrative/hospitality experience is a plus. * You currently have a valid Driver’s License. * You are able to professionally communicate and listen to residents, guests, and coworkers. * You are flexible and eager to help out wherever you can. ## Additional Information Senior Lifestyle offers a comprehensive benefits plan to eligible team members including health, dental, vision, retirement benefits, short-term disability, long-term disability, and paid time off. All Senior Lifestyle positions are eligible to use DailyPay, an application that allows you to access your earned but unpaid wages before your next payday. Senior Lifestyle requires that all employees provide proof of COVID-19 vaccination unless exempt due to medical, religious, or personal beliefs. Government requirements or exclusions may apply. Hourly wage from $24 to $26 per hour.", "summaryDescription" : "Administrative Assistant at Senior Lifestyle. Answer telephones. Handle requests", "postedDate" : "2026-06-15T18:49:20.000", "createdAt" : "2026-06-16T00:23:55.134", "lastUpdated" : "2026-06-16T11:18:21.680", "ingestTimestamp" : "2026-06-16T00:23:55.134", "mongoId" : "6a306ca6f292fd229cfd5237", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 49920, "salaryAnnualMax" : 54080, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.8888889, "_score" : 869.17145, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.92 }, { "id" : "6a305568f292fd229cf1f3cf", "title" : "Administrative Assistant", "company" : "Senior Lifestyle", "industry" : "Hospital And Health Care", "salary" : { "min" : 24.0, "max" : 26.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Snellville, GA, United States", "locations" : [ "Snellville", "GA", "United States" ], "timestamp" : "2026-06-16T08:07:46.717", "fingerprint" : "79155c0fe21eaffc8ab10d65c25905ac556ee0705c30d5f34a75745c6aedecee", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/SeniorLifestyle1/744000132264237-administrative-assistant", "externalId" : "744000132264237", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Snellville", "state" : "Georgia", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "33.8573280,-84.0199108" } ], "locationText" : "Snellville, Georgia, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "entry", "coreResponsibilities" : "Answer telephones, Handle requests, Perform administrative tasks, Input information into computer, Maintain resident files, Verify file information, Substitute van driver, Assist in rent collection, Assist in fee collection, Assist in rent deposit, Assist in fee deposit, Assist in hiring, Assist in training, Assist in onboarding new team members, Act as assistant to Executive Director, Act as assistant to Business Office Manager", "communicationSkills" : "Professional communication", "qualificationsBasic" : "Valid Driver's License, Professional communication, Active listening skills, Flexibility, Willingness to help", "qualificationsPreferred" : "Previous administrative experience, Previous hospitality experience", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Do you have HEART? We are looking for individuals who can embrace our mission to purposely brighten and enrich the lives of those we serve with HEART; Hospitality, Excellence, Appreciation, Respect & Teamwork. In this role you will be responsible for assisting with day-to-day operational and administrative tasks. * Responsible for answering telephones and handling requests to extent that knowledge and ability allow. * Responsible for administrative tasks, including imputing info into the computer. * Responsible for maintaining resident files, including verifying all info within the file. * Act as substitute van driver when necessary. * Assist in collection, recording, and depositing rent payments and other fees. * Assist in hiring, training, and onboarding new team members. * Act as assistant to the Executive Director and Business Office Manager. ## Qualifications * No experience required, but previous administrative/hospitality experience is a plus. * You currently have a valid Driver’s License. * You are able to professionally communicate and listen to residents, guests, and coworkers. * You are flexible and eager to help out wherever you can. ## Additional Information Senior Lifestyle offers a comprehensive benefits plan to eligible team members including health, dental, vision, retirement benefits, short-term disability, long-term disability, and paid time off. All Senior Lifestyle positions are eligible to use DailyPay, an application that allows you to access your earned but unpaid wages before your next payday. Senior Lifestyle requires that all employees provide proof of COVID-19 vaccination unless exempt due to medical, religious, or personal beliefs. Government requirements or exclusions may apply. Hourly wage from $24 to $26 per hour.", "summaryDescription" : "Administrative Assistant at Senior Lifestyle. Answer telephones. Handle requests", "postedDate" : "2026-06-15T18:49:20.000", "createdAt" : "2026-06-15T23:41:51.145", "lastUpdated" : "2026-06-16T08:07:46.717", "ingestTimestamp" : "2026-06-15T23:41:51.145", "mongoId" : "6a305568f292fd229cf1f3cf", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 49920, "salaryAnnualMax" : 54080, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.8888889, "_score" : 869.17145, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.92 }, { "id" : "6a3051d0f292fd229cf0732b", "title" : "Administrative Assistant", "company" : "Levanta", "industry" : "E-Commerce", "salary" : { "min" : 45000.0, "max" : 65000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Entry-level Administrative Assistant in the US Technology industry, adjusted for a remote role in California." }, "location" : "California (Remote)", "locations" : [ "California (Remote)", "Florida (Remote)", "Michigan (Remote)", "New York (Remote)", "Ohio (Remote)", "Texas (Remote)", "Utah (Remote)", "Washington (Remote)" ], "timestamp" : "2026-06-16T10:49:29.776", "fingerprint" : "19fe6b934d3e8878302bc00dbfc885cc884086b3091c481bd0c1a28a8d1c6052", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/levanta/jobs/5257642008", "externalId" : "5257642008", "industryFunction" : { }, "structuredLocations" : [ { "state" : "California", "country" : "United States", "continent" : "na", "workMode" : "remote" } ], "locationText" : "California, United States", "technicalSkills" : "Google Workspace, Slack, Notion, HRIS platforms", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement" ], "hardSkillsList" : [ "State compliance tracking", "Record keeping", "Document organization" ], "softSkillsList" : [ "Discretion" ], "hardSkills" : [ { "name" : "State compliance tracking", "level" : "intermediate" }, { "name" : "Record keeping", "level" : "intermediate" }, { "name" : "Document organization", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Discretion" } ], "majorSkills" : "Operations support, Administrative tasks, Compliance tracking", "majorSkillsList" : [ "Operations support", "Administrative tasks", "Compliance tracking" ], "coreResponsibilities" : "Monitor virtual mailbox, Route correspondence, Handle correspondence, Track state compliance requirements, Maintain state compliance requirements, Coordinate new hire merchandise shipping, Coordinate new hire swag shipping, Support internal people operations, Support admin tasks, Organize onboarding logistics, Organize documents, Maintain records, Flag items needing attention, Follow up on loose ends", "teamCollaboration" : "Internal people operations; Admin tasks", "domainKnowledge" : "State business compliance; Registered agent services; Annual reports", "domainList" : [ "state-business-compliance", "registered-agent-services", "annual-reports" ], "domainSpecificKnowledge" : [ "State business compliance", "Registered agent services", "Annual reports" ], "toolProficiency" : [ "Google Workspace", "Slack", "Notion", "HRIS platforms" ], "communicationSkills" : "Clear communication; Professional communication", "continuousLearning" : "Professional growth; Advancement opportunities", "innovationCreativity" : "Innovation encouragement; Creativity encouragement", "qualificationsBasic" : "Permanent address in hub state", "qualificationsPreferred" : "Prior experience as administrative assistant, Prior experience as virtual assistant, Prior experience as operations support, Familiarity with state business compliance, Experience with Google Workspace, Experience with Slack, Experience with Notion, Experience with standard HRIS platforms, Background supporting small teams, Background supporting remote-first teams", "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "Levanta is the leading affiliate marketing platform for marketplace sellers, helping Amazon, Shopify and Walmart brands unlock a scalable, cost-effective marketing channel through direct affiliate partnerships. With access to over 70,000 vetted publishers, influencers, affiliates, and media buyers in Levanta’s Creator Marketplace, sellers can drive high-quality external traffic to their stores, control commissions, improve organic search rankings, and benefit from referral kickbacks on sales generated by their affiliates. We're a growing team looking for a reliable, detail-oriented Administrative Assistant to help keep our day-to-day operations running smoothly. What you'll be doing: Monitoring our virtual mailbox and routing/handling correspondence Helping track and maintain state compliance requirements across multiple jurisdictions Coordinating new hire merchandise/swag shipping requests Supporting internal people operations and admin tasks (onboarding logistics, document organization, record keeping, etc.) Generally keeping things moving — flagging what needs attention, following up on loose ends, and being a dependable second set of hands You'll be a great fit if you: Are highly organized and proactive — you notice the small stuff before it becomes a problem Communicate clearly and professionally Can work independently without needing to be micromanaged Are comfortable juggling recurring tasks and one-off requests across multiple tools Treat sensitive/HR-adjacent information with discretion Nice to have: Prior experience as an administrative assistant, virtual assistant, or operations support Familiarity with state business compliance (registered agent services, annual reports, etc.) Experience with tools like Google Workspace, Slack, Notion, and standard HRIS platforms Background supporting small or remote-first teams What Levanta Offers: A dynamic and supportive work environment where innovation and creativity are encouraged. Competitive salary and benefits package. Open vacation and sick policy, take the time you need. Opportunity for professional growth and advancement within a rapidly expanding startup. A culture that values diversity, inclusion, and the impact of every team member on our success. Must have a permanent address in one of our hub states: California, Florida, New York, Ohio, Utah, Texas, Michigan, or Washington.", "summaryDescription" : "Administrative Assistant at Levanta. Skills: Operations support, Administrative tasks, Compliance tracking. Monitor virtual mailbox. Route correspondence", "postedDate" : "2026-06-15T23:20:28.019", "createdAt" : "2026-06-15T23:20:28.019", "lastUpdated" : "2026-06-16T10:49:29.776", "ingestTimestamp" : "2026-06-15T23:20:28.019", "mongoId" : "6a3051d0f292fd229cf0732b", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 45000, "salaryAnnualMax" : 65000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "State compliance tracking", "Record keeping", "Document organization", "Discretion", "Operations support", "Administrative tasks", "Compliance tracking", "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement", "State business compliance", "Registered agent services", "Annual reports", "Google Workspace", "Slack", "Notion", "HRIS platforms" ], "skillCount" : 20, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.7777778, "_score" : 868.3926, "daysOld" : 0, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a305568f292fd229cf1f3d4", "title" : "Administrative Assistant", "company" : "Senior Lifestyle", "industry" : "Hospital And Health Care", "salary" : { "min" : 17.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Chicago, IL, United States", "locations" : [ "Chicago", "IL", "United States" ], "timestamp" : "2026-06-16T12:07:12.525", "fingerprint" : "2f2662508e0dfc2320db2a8d198a27c658f199835b0d247fcda319bc5e946d1f", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/SeniorLifestyle1/744000132241417-administrative-assistant", "externalId" : "744000132241417", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Chicago", "state" : "Illinois", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "41.8755616,-87.6244212" } ], "locationText" : "Chicago, Illinois, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "entry", "coreResponsibilities" : "Answer telephones, Handle requests, Perform administrative tasks, Input information into computer, Assist in leasing apartments, Maintain resident files, Verify all info within file, Act as substitute van driver, Assist in collection of rent payments, Assist in recording of rent payments, Assist in depositing rent payments", "communicationSkills" : "Professional communication", "qualificationsBasic" : "Valid Driver’s License, Able to professionally communicate, Able to listen to residents, guests, and coworkers, Flexible and eager to help out", "qualificationsPreferred" : "Previous administrative experience, Previous hospitality experience", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Do you have HEART? We are looking for individuals who can embrace our mission to purposely brighten and enrich the lives of those we serve with HEART; Hospitality, Excellence, Appreciation, Respect & Teamwork. In this role you will be responsible for assisting with day-to-day operational and administrative tasks. * $17.00 Hr - 40 Hr/W - 8:30 am to 5:00 pm * Works on Saturdays and Sundays * Responsible for answering telephones and handling requests to extent that knowledge and ability allow. * Responsible for administrative tasks, including imputing info into the computer. * Assist in leasing apartments. * Responsible for maintaining resident files, including verifying all info within the file. * Act as substitute van driver when necessary. * Assist in collection, recording, and depositing rent payments and other fees. ## Qualifications * No experience required, but previous administrative/hospitality experience is a plus. * You currently have a valid Driver’s License. * You are able to professionally communicate and listen to residents, guests, and coworkers. * You are flexible and eager to help out wherever you can. ## Additional Information Senior Lifestyle offers a comprehensive benefits plan to eligible team members including health, dental, vision, retirement benefits, short-term disability, long-term disability, and paid time off. All Senior Lifestyle positions are eligible to use DailyPay, an application that allows you to access your earned but unpaid wages before your next payday. Senior Lifestyle requires that all employees provide proof of COVID-19 vaccination unless exempt due to medical, religious, or personal beliefs. Government requirements or exclusions may apply.", "summaryDescription" : "Administrative Assistant at Senior Lifestyle. Answer telephones. Handle requests", "postedDate" : "2026-06-15T16:20:05.000", "createdAt" : "2026-06-15T23:41:20.127", "lastUpdated" : "2026-06-16T12:07:12.525", "ingestTimestamp" : "2026-06-15T23:41:20.127", "mongoId" : "6a305568f292fd229cf1f3d4", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 35360, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.8888889, "_score" : 863.14606, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.9 }, { "id" : "6a306ca6f292fd229cfd523c", "title" : "Administrative Assistant", "company" : "Senior Lifestyle", "industry" : "Hospital And Health Care", "salary" : { "min" : 17.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Chicago, IL, United States", "locations" : [ "Chicago", "IL", "United States" ], "timestamp" : "2026-06-16T11:33:22.605", "fingerprint" : "fd050498106113d7b3394952e6976131d71b5a3e36b1feba4ff763e6123873ff", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/SeniorLifestyle1/744000132241417-administrative-assistant", "externalId" : "744000132241417", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Chicago", "state" : "Illinois", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "41.8755616,-87.6244212" } ], "locationText" : "Chicago, Illinois, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "entry", "coreResponsibilities" : "Assist with day-to-day operational tasks, Assist with day-to-day administrative tasks, Answer telephones, Handle requests to extent of knowledge and ability, Perform administrative tasks, Input information into the computer, Assist in leasing apartments, Maintain resident files, Verify all information within resident files, Act as substitute van driver when necessary, Assist in collection of rent payments, Assist in recording of rent payments, Assist in depositing rent payments, Assist in collection of other fees, Assist in recording of other fees, Assist in depositing other fees", "communicationSkills" : "Professional communication", "specialRequirements" : "Works on Saturdays, Works on Sundays", "qualificationsBasic" : "Valid Driver’s License, Able to professionally communicate, Able to listen to residents, guests, and coworkers, Flexible, Eager to help out wherever you can", "qualificationsPreferred" : "Previous administrative experience, Previous hospitality experience", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Do you have HEART? We are looking for individuals who can embrace our mission to purposely brighten and enrich the lives of those we serve with HEART; Hospitality, Excellence, Appreciation, Respect & Teamwork. In this role you will be responsible for assisting with day-to-day operational and administrative tasks. * $17.00 Hr - 40 Hr/W - 8:30 am to 5:00 pm * Works on Saturdays and Sundays * Responsible for answering telephones and handling requests to extent that knowledge and ability allow. * Responsible for administrative tasks, including imputing info into the computer. * Assist in leasing apartments. * Responsible for maintaining resident files, including verifying all info within the file. * Act as substitute van driver when necessary. * Assist in collection, recording, and depositing rent payments and other fees. ## Qualifications * No experience required, but previous administrative/hospitality experience is a plus. * You currently have a valid Driver’s License. * You are able to professionally communicate and listen to residents, guests, and coworkers. * You are flexible and eager to help out wherever you can. ## Additional Information Senior Lifestyle offers a comprehensive benefits plan to eligible team members including health, dental, vision, retirement benefits, short-term disability, long-term disability, and paid time off. All Senior Lifestyle positions are eligible to use DailyPay, an application that allows you to access your earned but unpaid wages before your next payday. Senior Lifestyle requires that all employees provide proof of COVID-19 vaccination unless exempt due to medical, religious, or personal beliefs. Government requirements or exclusions may apply.", "summaryDescription" : "Administrative Assistant at Senior Lifestyle. Assist with day-to-day operational tasks. Assist with day-to-day administrative tasks", "postedDate" : "2026-06-15T16:20:05.000", "createdAt" : "2026-06-16T00:18:49.513", "lastUpdated" : "2026-06-16T11:33:22.605", "ingestTimestamp" : "2026-06-16T00:18:49.513", "mongoId" : "6a306ca6f292fd229cfd523c", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 35360, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.8888889, "_score" : 862.146, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.92 }, { "id" : "6a305981f292fd229cf484a5", "title" : "Customer Service Assistant", "company" : "Alphabe Insight Inc", "industry" : "Market Research", "salary" : { "min" : 34000.0, "max" : 45000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Entry-level Customer Service Assistant in Oklahoma City, United States, adjusted for the Travel industry." }, "location" : "Oklahoma City, OK, United States", "locations" : [ "Oklahoma City", "OK", "United States" ], "timestamp" : "2026-06-16T08:27:42.973", "fingerprint" : "ac4bef024c272450c0ca05d4b9735928a427f49ea775e8b17959bca21d1790be", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/AlphabeInsightInc/744000132103589-customer-service-assistant", "externalId" : "744000132103589", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Oklahoma City", "state" : "Oklahoma", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "35.4729886,-97.5170536" } ], "locationText" : "Oklahoma City, Oklahoma, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "High School", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "entry", "professionalSkills" : [ "Problem-solving abilities" ], "coreResponsibilities" : "Assist customers with inquiries, Provide timely responses, Resolve customer concerns, Escalate issues when necessary, Maintain accurate customer records, Support customer satisfaction, Support customer retention efforts, Collaborate with team members, Ensure service quality, Assist with administrative tasks, Assist with support tasks, Uphold company standards", "teamCollaboration" : "Collaborate with team members", "documentationSkills" : "Maintain documentation", "problemSolvingSkills" : "Problem-solving abilities", "outcomesObjectives" : "Support customer satisfaction; Support customer retention efforts", "qualificationsBasic" : "High school diploma or equivalent", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "At Entertainment Travel Associates , we specialize in providing exceptional travel experiences tailored to our clients’ unique needs. Based in Tampa, FL, our team is dedicated to delivering seamless service, unforgettable journeys, and a commitment to excellence in the travel and entertainment industry. Join us and become part of a growing company where professionalism meets passion. Job Summary We are seeking a friendly and motivated Customer Service Assistant to support customer interactions and help ensure a positive customer experience. This role is ideal for individuals who enjoy helping others and working in a professional, team-oriented environment. Responsibilities * Assist customers with inquiries regarding products and services * Provide timely and professional responses to customer needs * Help resolve customer concerns and escalate issues when necessary * Maintain accurate customer records and documentation * Support customer satisfaction and retention efforts * Collaborate with team members to ensure service quality * Assist with administrative and support tasks as needed * Uphold company standards for customer care ## Qualifications * High school diploma or equivalent required * Strong communication and interpersonal skills * Excellent problem-solving abilities * Ability to multitask in a fast-paced environment * Positive and professional attitude * Strong attention to detail ## Additional Information * Competitive salary package * Opportunities for professional growth and career advancement * Collaborative and supportive work environment * Skill development and ongoing learning opportunities * Exposure to diverse projects and industry experience", "summaryDescription" : "Customer Service Assistant at Alphabe Insight Inc. Assist customers with inquiries. Provide timely responses", "postedDate" : "2026-06-15T01:39:26.000", "createdAt" : "2026-06-15T23:42:08.718", "lastUpdated" : "2026-06-16T08:27:42.973", "ingestTimestamp" : "2026-06-15T23:42:08.718", "mongoId" : "6a305981f292fd229cf484a5", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 34000, "salaryAnnualMax" : 45000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Problem-solving abilities" ], "skillCount" : 1, "jobCategory" : "sales", "jobSubcategory" : "customer_success", "seniorityLevel" : "Entry", "dataQualityScore" : 1.0, "_score" : 820.7629, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Travel", "llmIndustryConfidence" : 0.95 }, { "id" : "6a305377f292fd229cf12f4f", "title" : "Franchise Relations Manager", "company" : "Fredley Group of Companies", "industry" : "Food And Beverages", "salary" : { "min" : 900000.0, "max" : 1500000.0, "currency" : "PHP", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Manager in the Food & Beverage industry in Quezon City, Philippines, adjusted for seniority and company size." }, "location" : "Quezon City, NCR, PH", "locations" : [ "Quezon City", "NCR", "PH" ], "timestamp" : "2026-06-16T06:50:56.231", "fingerprint" : "898decd58f637a223d03e13f01e044394e3921b5368049ae12ac0e7a6c26db07", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/FredleyGroupOfCompanies/744000132139154-franchise-relations-manager", "externalId" : "744000132139154", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Quezon City", "state" : "NCR", "country" : "Philippines", "continent" : "as", "source" : "llm", "workMode" : "onsite", "geo" : "14.6510546,121.0486254" } ], "locationText" : "Quezon City, NCR, Philippines", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "entry", "technicalSkills" : "Microsoft Office Suite", "professionalSkills" : [ "Business development", "Franchise relations", "Customer service", "Organizational", "Time management", "Analytical", "Problem-solving", "Supervisory", "Leadership" ], "majorSkills" : "Franchise relations, Business development, Brand standardization", "majorSkillsList" : [ "Franchise relations", "Business development", "Brand standardization" ], "coreResponsibilities" : "Manage daily workflow, Lead franchising initiatives, Lead business development initiatives, Monitor franchising campaigns, Track franchising data, Track business development data, Create written reports, Create presentations, Set franchising strategy, Gather information, Analyze information, Identify new markets, Identify new customers, Identify new locations, Identify franchising opportunities, Ensure franchisee alignment, Perform other duties", "teamCollaboration" : "Work with executive team; Work with marketing managers; Work with department heads", "domainKnowledge" : "Brand standardization; Service; Product", "domainList" : [ "brand-standardization", "service", "product" ], "domainSpecificKnowledge" : [ "Brand standardization", "Service", "Product" ], "toolProficiency" : [ "Microsoft Office Suite" ], "communicationSkills" : "Presentation skills; Written reports", "problemSolvingSkills" : "Problem-solving; Analytical", "qualificationsBasic" : "Proven franchise relations experience, Proven business development management experience, Exceptional communication skills, Exceptional presentation skills, Excellent interpersonal skills, Excellent customer service skills, Excellent organizational skills, Excellent time management skills, Analytical skills, Problem-solving skills, Supervisory skills, Leadership skills, Proficient with Microsoft Office Suite, Expert understanding of service, Expert understanding of product, Innate drive to succeed, Ability to take initiative, Organizational talents, Ability to work under pressure", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "About Fredley Group of Companies We are a food and restaurant service established in 2014 by one of the youngest entrepreneurs in the Philippines, Avin Ong. We are a Philippine-based master franchise of more than 205 restaurants and cafes nationwide. These brands include Macao Imperial Tea, New York Fries and Dips, Nabe Japanese Izakaya and Hotpot, Mitasu Yakiniku, Liang Crispy Roll and Kenangan Coffee. For more details, please check our website at www.fredleygroup.com and follow us on our LinkedIn page at https://www.linkedin.com/company/fredley-group-of-companies/. DUTIES AND RESPONSIBILITIES: * Manages the daily workflow of the department * Leads the franchising and business development initiatives * Monitors and tracks effectiveness of franchising campaigns * Tracks all franchising and business development data and creates written reports and presentations to bring to the top management * Works with the executive team, marketing managers, department heads, to set the franchising strategy for the brands * Gathers and analyzes information to identify new markets and customers, locations and franchising opportunities * Ensures that all franchisees are aligned with the brand standardization, procedures, promotions, guidelines, rules and regulations * Perform other duties as assigned ## Qualifications JOB REQUIREMENTS: * Proven franchise relations/ business development management experience * Exceptional communication and presentation skills * Excellent skills in interpersonal, customer service, organizational, and time management * Strong analytical and problem- solving skills * Strong supervisory and leadership skills * Proficient with Microsoft Office Suite or related software * Expert understanding of service and product * Innate drive to succeed and take initiative * Strong organizational talents and ability to work under pressure ## Additional Information Benefits: * 13th-month pay * Government Mandated Benefits Schedule: * 8 hour shift * Monday-saturday Education: * Bachelor's (Required) What to do next? For this role, please submit your resume. There would be an initial screening from our Talent Acquisition Team. Please do take note that we will only reach out to candidate/s who passed our paper screening. Send your application now or refer a candidate to us! Thank you very much!", "summaryDescription" : "Franchise Relations Manager at Fredley Group of Companies. Skills: Franchise relations, Business development, Brand standardization. Manage daily workflow. Lead franchising initiatives", "postedDate" : "2026-06-15T08:24:41.000", "createdAt" : "2026-06-15T21:56:31.320", "lastUpdated" : "2026-06-16T06:50:56.231", "ingestTimestamp" : "2026-06-15T21:56:31.320", "mongoId" : "6a305377f292fd229cf12f4f", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "200k+", "hasSalary" : false, "allSkills" : [ "Franchise relations", "Business development", "Brand standardization", "Customer service", "Organizational", "Time management", "Analytical", "Problem-solving", "Supervisory", "Leadership", "Service", "Product", "Microsoft Office Suite" ], "skillCount" : 13, "jobCategory" : "sales", "jobSubcategory" : "revenue", "seniorityLevel" : "Manager", "dataQualityScore" : 1.0, "_score" : 812.88574, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Food & Beverage", "llmIndustryConfidence" : 0.92 }, { "id" : "6a2c76fa74d8ee00a093b687", "title" : "Administrative Assistant", "company" : "Voleon", "industry" : "Operations", "salary" : { "min" : 70000.0, "max" : 80000.0, "currency" : "USD", "frequency" : "Yearly" }, "location" : "New York City, NY", "locations" : [ "New York City, NY" ], "timestamp" : "2026-06-16T04:31:46.542", "fingerprint" : "cb78a9b4daf3965a923cb408adea177ad9f30d1da418ff62959ece3eb8a90339", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/voleon/df0fafe7-178e-44c6-8e25-d267ea9228c8/application", "externalId" : "df0fafe7-178e-44c6-8e25-d267ea9228c8", "industryFunction" : { }, "structuredLocations" : [ { "city" : "New York", "state" : "New York", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "40.7127281,-74.0060152" } ], "locationText" : "New York, New York, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "experienceMinYears" : 3, "experienceMaxYears" : 5, "experienceLevel" : "Mid", "remoteFriendly" : true, "rawDescription" : "Voleon is a technology company that applies state-of-the-art AI and machine learning techniques to real-world problems in finance. For nearly two decades, we have led our industry and worked at the frontier of applying AI/ML to investment management. We have become a multibillion-dollar asset manager, and we have ambitious goals for the future. Your colleagues will include internationally recognized experts in artificial intelligence and machine learning research as well as highly experienced finance and technology professionals. The people who shape our company come from other backgrounds, including concert music performances, humanitarian aid, opera singing, sports writing, and BMX racing. You will be part of a team that loves to succeed together. In addition to our enriching and collegial working environment, we offer highly competitive compensation and benefits packages, technology talks by our experts, a beautiful modern office, daily catered lunches, and more. As an Administrative Assistant, you will provide high-impact support to senior leaders at Voleon. In this role, you may directly support up to four senior executives in our Research & Engineering organization. You will amplify their impact by managing day-to-day operations, enabling focus on the most important strategic priorities. RESPONSIBILITIES - Provide proactive administrative support to senior executives (Research & Engineering leaders), acting as a trusted partner and point of contact - Manage complex calendars, meetings, and communications, resolving conflicts and anticipating needs - Coordinate domestic and international travel and handle related expense reporting - Plan and support on-site and virtual meetings and events, including logistics, materials, room setup, visitors, and catering - Support light project management activities (tracking action items, follow-ups, and status) and partner closely with Executive Support colleagues to provide cohesive support to the leadership team - Continuously identify and implement opportunities to streamline administrative processes and enhance team efficiency - Handle confidential and non-routine information with the utmost care and discretion - Provide responsive assistance to colleagues, clients, and vendors as requested - Assist with project management, research, and IT support as required REQUIREMENTS - 3+ years of experience in administrative support; experience with technology leaders preferred - Proven experience supporting multiple senior executives in both in-person and remote environments - Strong organizational skills with the ability to manage multiple tasks, deadlines, and priorities with exceptional attention to detail - Excellent written and verbal communication skills; professional, clear, and courteous in all interactions - Meticulous attention to detail and accuracy - Ability to manage tasks independently, prioritize effectively, and adapt to changing demands - Demonstrated sense of urgency, flexibility, and comfort navigating changing priorities in a fast-paced environment - Proficiency with MS Outlook calendaring, Word, Excel, and PowerPoint; experience with Atlassian and other Agile Project Management tools (Jira, Confluence, Smartsheet) is a plus - Experience with GenAI tools and technologies is a plus - Expected to work onsite Tuesday–Thursday, with flexibility to work onsite additional days as needed - Authorization to work in the United States; Bachelor’s degree is a plus - Proficiency in MS Outlook, Word, Excel, and PowerPoint (Atlassian and GenAI experience are a plus) - Bachelor’s degree (preferred but not required) - Authorized to work in the United States “FRIENDS OF VOLEON” CANDIDATE REFERRAL PROGRAM If you have a great candidate in mind for this role and would like to have the potential to earn $7,500 if your referred candidate is successfully hired and employed by The Voleon Group, please use this form https://voleon.com/referrals/ to submit your referral. For more details regarding eligibility, terms and conditions please make sure to review the Voleon Referral Bonus Program https://voleon.com/assets/Voleon-Referral-Bonus-Program.pdf. EQUAL OPPORTUNITY EMPLOYER The Voleon Group is an Equal Opportunity employer. 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In this role, you will support executives by streamlining their workflow, optimizing their time, and ensuring organizational goals are met. You will collaborate closely with Executive Assistant, Administrative Assistants and Workplace to ensure smooth daily operations. Your contributions will directly impact the team’s productivity and create a more efficient work environment. WHAT YOU'LL ACCOMPLISH - Calendar Management: Independently manage senior executives' calendars, schedule meetings efficiently, and resolve conflicts proactively. - Meeting Coordination: Handle meeting requests and logistics, ensuring timely communication and seamless execution of in-person and virtual meetings. - Event Management: Organize logistics for events, offsites, and dinners, including venue bookings, catering, and technical arrangements. - Effective Communication: Serve as a trusted liaison between executives, internal teams, and external partners, ensuring clarity and professionalism in all communications. - Collaboration: Work with Workplace Coordinators and EAs to plan and execute all event logistics, ensuring successful meetings and events. - Travel & Expense Management: Assist in booking travel and accommodations for executives, and manage expense reports through Navan for select VPs and Senior Directors, ensuring timely and accurate processing. - This is a non-exempt position HINGE HEALTH HYBRID MODEL We believe in leveraging the benefits of both remote and in-office work. Employees in hybrid roles are required to be in the office 3 days a week (Tuesday, Wednesday, Thursday). BASIC QUALIFICATIONS - 4+ years of experience as an Administrative Assistant, supporting teams or mid-level executives. - 4+ years of proficiency in Google Workspace (Docs, Sheets, Calendar). - 4+ years of experience coordinating complex travel arrangements, managing expenses, and overseeing meeting logistics. PREFERRED QUALIFICATIONS - Meticulous Attention to Detail: Consistently produces high-quality, accurate work in communications, meeting logistics, and expense tracking. - Exceptional Time Management: Effectively prioritizes multiple tasks to meet deadlines. - Resourceful Problem-Solving: Proactively addresses logistical challenges and ensures smooth day-to-day operations. - Customer-Focused Mindset: Has a track record of providing exceptional support to both internal teams and external partners, consistently offering professional and reliable assistance by building strong relationships and exceeding expectations in customer service. - Adaptability and Flexibility: Embraces change, learns new tasks quickly, and adjusts to evolving situations with ease. - Strong Organizational Skills: Efficiently manages multiple tasks and priorities, ensuring that deadlines are met and operations run smoothly. - Excellent Communication Skills: Communicates clearly and concisely, actively listens, and builds effective relationships through strong verbal and written communication. ABOUT HINGE HEALTH At Hinge Health, we’re using technology to scale and automate the delivery of healthcare – starting with musculoskeletal (MSK) conditions, which affect over 1.7 billion people worldwide. With an AI-powered human-centered care model, Hinge Health leverages cutting-edge technology to improve outcomes, experiences and costs to help people move beyond their pain. The platform addresses a broad spectrum of MSK care – from acute injury, to chronic pain, to post-surgical rehabilitation – through personalized, evidence-based care. As the preferred partner to 50+ health plans, PBMs and other ecosystem partners, Hinge Health is available to over 20 million people across more than 2,550 employers. The company is headquartered in San Francisco with additional offices in Montreal and Bangalore. Learn more at http://www.hingehealth.com/http://www.hingehealth.com WHAT YOU'LL LOVE ABOUT US - Inclusive healthcare and benefits: On top of comprehensive medical, dental, and vision coverage, we offer employees and their family members help with gender-affirming care, tools for family and fertility planning, and travel reimbursements if healthcare isn’t available where you live. - Planning for the future: Start saving for the future with our traditional or Roth 401k retirement plan options which include a 2% company match. - Modern life stipends: Manage your own learning and development CULTURE & ENGAGEMENT Hinge Health is an equal opportunity employer and prohibits discrimination and harassment of any kind. We make employment decisions without regards to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability status, pregnancy, or any other basis protected by federal, state or local law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. We provide reasonable accommodations for candidates with disabilities. If you feel you need assistance or an accommodation due to a disability, let us know by reaching out to your recruiter. By submitting your application you are acknowledging we are using your personal data as outlined in the personnel and candidate privacy policy. https://www.hingehealth.com/about/personnel-and-candidate-privacy-policy/ Beware of Phishing Attempts: We've noticed an increase in phishing where fraudsters impersonate employees and send fake job offers to steal sensitive information. We'll never ask for financial details during the hiring process and only use \"@hingehealth.com http://hingehealth.com\" emails. If you receive a suspicious offer, stop communication and report it to the US FBI Internet Crime Complaint Center. To verify an email from our recruiting team, forward it to security@hingehealth.com https://app.ashbyhq.com/admin/organizational-settings/theme#.", "summaryDescription" : "Administrative Assistant at Hinge Health", "createdAt" : "2026-06-14T19:30:32.195", "lastUpdated" : "2026-06-16T02:28:21.822", "ingestTimestamp" : "2026-06-14T19:30:32.195", "mongoId" : "6a2cd71e74d8ee00a0a4054a", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMax" : 53, "salaryBand" : "<30k", "hasSalary" : false, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "_score" : 799.1632, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.95 }, { "id" : "6a309e88f292fd229c106a38", "title" : "Academic Administrative Assistant", "company" : "Unitek Learning", "industry" : "Higher Education", "salary" : { "min" : 38000.0, "max" : 52000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Entry-level Academic Administrative Assistant in Reno, United States, adjusted for the Education industry and company size." }, "location" : "Reno, NV, United States", "locations" : [ "Reno", "NV", "United States" ], "timestamp" : "2026-06-16T11:48:29.154", "fingerprint" : "92680a434c695045514b7218ef139e9148e3644fdf262544fcff1042e3fb6caa", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/UnitekLearning/744000132293199-academic-administrative-assistant-full-time", "externalId" : "744000132293199", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Reno", "state" : "Nevada", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "39.5261788,-119.8126580" } ], "locationText" : "Reno, Nevada, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "High school or equivalent certificate", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "entry", "technicalSkills" : "Microsoft Excel, Microsoft Word", "professionalSkills" : [ "Organizational skills" ], "hardSkillsList" : [ "Scanning documents", "Auditing files" ], "hardSkills" : [ { "name" : "Scanning documents", "level" : "intermediate" }, { "name" : "Auditing files", "level" : "intermediate" } ], "majorSkills" : "Academic administration, File management", "majorSkillsList" : [ "Academic administration", "File management" ], "coreResponsibilities" : "Maintain information for academic departments, Track documents for academic departments, Scan documents for academics, Operate office equipment, Update academic files, Update program specific forms, Audit faculty files, Audit student files, Notify of missing documentation, Notify of outdated documentation", "domainKnowledge" : "Healthcare education", "domainList" : [ "healthcare-education" ], "domainSpecificKnowledge" : [ "Healthcare education" ], "toolProficiency" : [ "Office computer", "Printer", "Photocopier", "Facsimile", "Scanner", "Calculator" ], "communicationSkills" : "Verbal communication; Written communication", "documentationSkills" : "Tracking documents; Maintaining files", "continuousLearning" : "Leadership development; Training for career advancement; Tuition assistance; Tuition forgiveness", "specialRequirements" : "Travel to different campuses", "qualificationsBasic" : "Maintain records, Maintain information on Microsoft Excel, Maintain information on Microsoft Word, Multi-tasks simultaneously, Communicate effectively verbally, Communicate effectively in writing", "qualificationsPreferred" : "Medical terminology knowledge, Work experience in health care", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "As a leading healthcare education organization, Unitek Learning’s family of schools helps thousands of students launch and accelerate their careers every year. 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Responsible for ensuring timely, clear, and consistent communication. Represent the team both internally and externally, interfacing with staff at all levels with the highest level of professionalism and in a manner that reflects positively on the organization. The Impact You'll Make: Provide administrative support for the department. Activities include a variety of duties such as answer and direct phone calls, calendar maintenance/scheduling, departmental reporting, presentation review and/or preparation, meeting coordination, catering, maintain office supplies, incoming/outgoing mail, etc. Liaise with executive and senior administrative assistants to handle requests and queries from senior managers. Anticipate the needs of others in order to ensure their seamless and positive experience Providing real-time scheduling support by booking appointments and preventing conflicts. Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations. Attend to sensitive matters with a high level of confidentiality and discretion while fostering positive relations with internal customers and co-workers. Submit and reconcile expense reports Who You Are: Bachelor's Degree in the field of Business Administration, Communication, or related field of study preferred, but not required. 1-3 years of experience in an administrative assistant position 1-3 years of experience in office management systems and procedures Computer Skills Desired: Proficient with Microsoft Office. Working knowledge of CONCUR preferred Monster Energy provides competitive total compensation. The estimated hourly pay range for this position is listed below. Actual compensation may vary based on skills, qualifications, experience, and work location. Pay Range $21—$25 USD For United States applicants: Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor. Read our privacy policy here: Privacy Policy", "summaryDescription" : "Administrative Assistant at Monster Energy", "postedDate" : "2026-06-14T20:06:30.713", "createdAt" : "2026-06-14T20:06:30.713", "lastUpdated" : "2026-06-16T02:45:03.710", "ingestTimestamp" : "2026-06-14T20:06:30.713", "mongoId" : "6a2c968b74d8ee00a098fe32", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 43680, "salaryAnnualMax" : 52000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Junior", "dataQualityScore" : 0.6666667, "_score" : 786.8258, "daysOld" : 1, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Food & Beverage", "llmIndustryConfidence" : 0.95 }, { "id" : "6a15e49f58b93c861e7c8ad9", "title" : "Administrative Assistant", "company" : "North Wind Dynamics, LLC", "salary" : { "min" : 38000.0, "max" : 52000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Entry-level Administrative Assistant in Paducah, United States, adjusted for the government industry." }, "location" : "PADUCAH, KY", "locations" : [ "PADUCAH", "KY" ], "timestamp" : "2026-06-16T02:37:29.306", "fingerprint" : "2bad7f5d432de101d5d442a57b30b173b6c8ff59eeed74b3b58686a174219936", "source" : "breezyhr", "language" : "en", "applyUrl" : "https://north-wind-group.breezy.hr/p/6d8cebee91a0-administrative-assistant-i-04134-nwd", "externalId" : "6d8cebee91a0", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Paducah", "state" : "Kentucky", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "37.0833893,-88.6000478" } ], "locationText" : "Paducah, Kentucky, United States", "employmentType" : "FULL_TIME", "specialRequirements" : "Ability to Obtain Government Clearance", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Location: Paducah, KentuckyTitle: Administrative Assistant ISchedule (FT/PT): Regular Full TimeTravel Required: NoGovernment Clearance: Ability to Obtain North Wind Dynamics, LLC is an Alaska Native-owned Small Disadvantaged Business, specializing in infrastructure support services and facilities", "summaryDescription" : "Administrative Assistant at North Wind Dynamics, LLC", "createdAt" : "2026-06-14T20:28:25.618", "lastUpdated" : "2026-06-16T02:37:29.306", "ingestTimestamp" : "2026-06-14T20:28:25.618", "mongoId" : "6a15e49f58b93c861e7c8ad9", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 38000, "salaryAnnualMax" : 52000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.6666667, "_score" : 785.12714, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Government", "llmIndustryConfidence" : 0.85 }, { "id" : "6a2c710974d8ee00a092d4c8", "title" : "Customer Service Assistant", "company" : "Silimed", "industry" : "Healthcare", "salary" : { "min" : 31500.0, "max" : 37500.0, "currency" : "EUR", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Entry-level Customer Service Assistant in Unterhaching, Germany, adjusted for the healthcare industry and company size." }, "location" : "Unterhaching, DE", "locations" : [ "Unterhaching", "DE" ], "timestamp" : "2026-06-16T03:01:41.253", "fingerprint" : "4ec878192875230fd8cfd2fa1a864522fa8ba34fafecc56820390d4dca7a111c", "source" : "personio", "language" : "en", "applyUrl" : "https://siliconmed.jobs.personio.de/job/2658552", "externalId" : "2658552", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Unterhaching", "country" : "Germany", "continent" : "eu", "source" : "llm", "workMode" : "onsite", "geo" : "48.0662249,11.6102245" } ], "locationText" : "Unterhaching, Germany", "employmentType" : "FULL_TIME", "coreResponsibilities" : "Act as primary point of contact, Handle client inquiries, Manage full order cycle, Process orders, Track orders, Ensure timely delivery, Resolve customer issues, Resolve customer claims, Resolve customer inquiries, Collaborate with internal departments, Maintain accurate client records, Update client records, Support sales team, Provide administrative tasks", "domainKnowledge" : "Medical devices", "domainList" : [ "medical-devices" ], "domainSpecificKnowledge" : [ "Medical devices" ], "qualificationsBasic" : "Professional fluency in German, Professional fluency in English", "qualificationsPreferred" : "Experience in healthcare sector, Experience in medical device sector, Knowledge of Portuguese, Knowledge of Spanish", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "About us Who We Are At Silimed , we don’t just manufacture high-quality medical devices; we build trust, drive innovation, and improve patients' lives globally. As a powerhouse in the healthcare industry with a vibrant international footprint, we are expanding across Europe. Now, we are looking for top talent to join our team in Germany. our HR department. Your mission The ChallengeWe are seeking a proactive, detail-oriented, and empathetic Customer Service Assistant to join us 100% on-site in the Munich region. In this role, you will be the voice of Silimed for our clients, ensuring smooth communication, managing orders, and providing top-tier support to healthcare professionals and partners. What you’ll do:Act as the primary point of contact for clients and healthcare professionals in the region, handling inquiries with professionalism and care. Manage the full order cycle, from processing and tracking to ensuring timely delivery. Resolve customer issues, claims, and inquiries efficiently, collaborating with internal departments. Maintain and update accurate client records in our system. Support the sales team with administrative tasks to ensure regional business goals are met. Who you are: Your profile The Background: Prior experience in customer service, administration, or a similar client-facing role (experience in the healthcare or medical device sector is a plus). The Languages: Professional fluency in German and English is essential. (Knowledge of Portuguese or Spanish is a great asset). The Vibe: Excellent communication skills, a problem-solving mindset, and a strong focus on customer satisfaction. The Location: Based in or willing to commute to the Munich region for a fully on-site position. Ready to join the team?If you want to take the next step in your career with Silimed, we would love to meet you! Please send your CV in English or German to Why us? What’s in it for you?A cThe Background: Prior experience in customer service, administration, or a similar client-facing role (experience in the healthcare or medical device sector is a plus). The Languages: Professional fluency in German and English is essential. (Knowledge of Portuguese or Spanish is a great asset). The Vibe: Excellent communication skills, a problem-solving mindset, and a strong focus on customer satisfaction. The Location: Based in or willing to commute to the Munich region for a fully on-site position. What’s in it for you?A competitive compensation package. Real growth opportunities within a leading global medical company. A multicultural, dynamic, and supportive team culture. Ready to join the team?If you want to take the next step in your career with Silimed, we would love to meet you! Please send your CV in English or German to ompetitive compensation package. Real growth opportunities within a leading global medical company. A multicultural, dynamic, and supportive team culture.", "summaryDescription" : "Customer Service Assistant at Silimed. Act as primary point of contact. Handle client inquiries", "createdAt" : "2026-06-14T18:52:20.608", "lastUpdated" : "2026-06-16T03:01:41.253", "ingestTimestamp" : "2026-06-14T18:52:20.608", "mongoId" : "6a2c710974d8ee00a092d4c8", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "30k-50k", "hasSalary" : false, "allSkills" : [ "Medical devices" ], "skillCount" : 1, "jobCategory" : "sales", "jobSubcategory" : "customer_success", "seniorityLevel" : "Entry", "dataQualityScore" : 0.7777778, "_score" : 777.01013, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c79bb74d8ee00a0942af5", "title" : "Administrative Assistant", "company" : "Holder Construction", "industry" : "Real Estate", "salary" : { "min" : 47000.0, "max" : 65000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Administrative Assistant in Fort Wayne, IN, adjusted for mid-seniority and the construction industry." }, "location" : "Fort Wayne, IN", "locations" : [ "Fort Wayne", "IN" ], "timestamp" : "2026-06-15T09:45:38.796", "fingerprint" : "e39f4e09ad2b44288b127a4db19059a36730f3c9c7893490f215244f7a184527", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/holderconstruction/jobs/4266169009", "externalId" : "4266169009", "industryFunction" : { }, "structuredLocations" : [ { "workMode" : "onsite" } ], "locationText" : "", "employmentType" : "FULL_TIME", "technicalSkills" : "Microsoft Office Suite, Word, Excel, Outlook", "professionalSkills" : [ "Cost coding", "Record-keeping", "Expense categorization" ], "hardSkillsList" : [ "Accounts payable processing", "Invoice management", "Financial record maintenance" ], "hardSkills" : [ { "name" : "Accounts payable processing", "level" : "intermediate" }, { "name" : "Invoice management", "level" : "intermediate" }, { "name" : "Financial record maintenance", "level" : "intermediate" } ], "majorSkills" : "Accounts payable, Cost coding, Administrative support", "majorSkillsList" : [ "Accounts payable", "Cost coding", "Administrative support" ], "coreResponsibilities" : "Process vendor invoices, Manage vendor invoices, Ensure timely payments, Ensure accurate record-keeping, Code project costs, Track project costs, Record expenses, Categorize expenses, Liaise with vendors, Liaise with internal teams, Resolve invoicing queries, Resolve cost-related queries, Maintain financial records, Organize financial records, Provide administrative support", "teamCollaboration" : "Internal teams", "domainKnowledge" : "Construction industry", "domainList" : [ "construction-industry" ], "domainSpecificKnowledge" : [ "Construction industry" ], "toolProficiency" : [ "Microsoft Word", "Microsoft Excel", "Microsoft Outlook" ], "communicationSkills" : "Invoicing queries; Cost-related queries", "documentationSkills" : "Financial records documentation", "problemSolvingSkills" : "Resolve queries", "specialRequirements" : "Substance abuse testing, Background screening", "qualificationsBasic" : "Proven experience in administrative roles, Experience with accounts payable, Experience with cost coding, Organizational skills, Attention to detail, Proficiency in Microsoft Office Suite, Excellent communication skills, Excellent interpersonal skills, Ability to work independently, Ability to work as part of a team", "qualificationsPreferred" : "Familiarity with accounting software", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "ABOUT US Holder Construction is a nationally recognized leader in the construction industry, consistently ranked among the top firms on ENR’s Top 400 Contractors list. We are a performance-driven company that believes in rewarding excellence and investing in our people. Our structured career development program empowers associates to grow quickly into expanded roles and responsibilities based on merit. With operations throughout the United States, we offer a highly competitive compensation and benefits package, including: Annual bonus program Paid time off Health, dental, vision, and life insurance 401(k)-retirement plan Night and swing shift differential pay for select roles We are looking for an Administrative Assistant to join our Operations team in Fort Wayne, IN. This is a full-time, in-person position. Key Responsibilities Accounts Payable: Process and manage vendor invoices, ensuring timely payments and accurate record-keeping. Cost Coding: Accurately code and track project costs, ensuring all expenses are recorded and categorized correctly. Communication: Liaise with vendors and internal teams to resolve any invoicing or cost-related queries. Documentation: Maintain and organize financial records and documentation. Support: Provide administrative support to other departments as needed. Qualifications Required: Proven experience in administrative roles, preferably with a focus on accounts payable and cost coding. Strong organizational skills and attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Excellent communication and interpersonal skills. Ability to work independently and as part of a team. Preferred: Familiarity with accounting software. Holder is committed to Equal Opportunity Employment (EOE). Substance abuse testing and a background screening is a condition of employment and Holder Construction does not sponsor applicants for immigration status or benefits.", "summaryDescription" : "Administrative Assistant at Holder Construction. Skills: Accounts payable, Cost coding, Administrative support. Process vendor invoices. 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Разом з найкращими підприємцями Центральної та Східної Європи ми створюємо та розвиваємо глобальні технологічні бізнеси. Основні наші ринки — це США, Європа й Африка. Я", "summaryDescription" : "Administrative Assistant at Genesis", "createdAt" : "2026-06-14T19:33:59.281", "lastUpdated" : "2026-06-16T06:05:50.711", "ingestTimestamp" : "2026-06-14T19:33:59.281", "mongoId" : "6a1a678658b93c861e83bc06", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "200k+", "hasSalary" : false, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.5555556, "_score" : 771.33954, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.85 }, { "id" : "6a2203e374d8ee00a0d618d4", "title" : "Administrative Assistant", "industry" : "Education", "salary" : { "min" : 48000.0, "max" : 65000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "The estimation is based on the US market baseline for an Administrative Assistant in Richmond, adjusted for mid-seniority and the education industry." }, "location" : "TEXAS-RICHMOND-DAVID CROCKETT MIDDLE SCHOOL", "locations" : [ "TEXAS-RICHMOND-DAVID CROCKETT MIDDLE SCHOOL", "
DAVID CROCKETT MIDDLE SCHOOL (53)
19001 BEECHNUT
RICHMOND, 77407

" ], "timestamp" : "2026-06-16T02:42:34.944", "fingerprint" : "373e28c28e47a2f46c851c174f9263da1ba49865ce0ffb98e3c7bfe676581561", "source" : "taleo", "language" : "en", "applyUrl" : "https://aa210.taleo.net/careersection/ex/jobdetail.ftl?job=192841", "externalId" : "192841", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Richmond", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "29.5821811,-95.7607832" } ], "locationText" : "Richmond, Texas, United States", "minimumEducation" : "High School", "experienceMinYears" : 3, "coreResponsibilities" : "Plan clerical support activities, Initiate clerical support activities, Assign clerical support activities, Carry out clerical support activities, Relieve supervisors of routine administrative tasks, Ensure smooth day-to-day operation, Review outgoing correspondence, Maintain supervisor's calendar, Coordinate meetings and conferences, Schedule meetings and conferences, Notify meeting attendees, Screen supervisor's telephone calls, Screen supervisor's mail, Respond to telephone calls, Respond to mail, Forward calls to supervisor, Forward mail to supervisor, Process discipline referrals, Maintain discipline referrals, Maintain records in files, Maintain records in computer system, Maintain detention logs, Notify parents of detention, Prepare ISS assignments, Process homework for absences, Supervise office workers, Prepare supplemental payroll, Serve as substitute for ISS monitor, Process documents, Process work order requests, Provide clerical support for campus police, Provide clerical support for Extended Day Program, Assist principal with supervising substitute teachers, Assist principal with textbooks, Assist principal with keys, Assist principal with school calendar, Assist principal with master scheduling, Assist principal with routine correspondence, Assist principal with newsletters, Compile data, Organize filing system, Maintain filing system, Prepare in-service materials", "domainKnowledge" : "Student discipline; Student records; Payroll processing; Substitute teachers; School calendar; Master scheduling", "domainList" : [ "student-discipline", "student-records", "payroll-processing", "substitute-teachers", "school-calendar", "master-scheduling" ], "domainSpecificKnowledge" : [ "Student discipline", "Student records", "Payroll processing", "Substitute teachers", "School calendar", "Master scheduling" ], "continuousLearning" : "Professional development attendance", "specialRequirements" : "Lifting less than 40 pounds, Occasional walking, Occasional standing, Occasional sitting, Occasional bending, Occasional stooping, Occasional kneeling, Occasional crouching, Occasional crawling, Work prolonged hours, Work irregular hours, Maintain emotional control, Attendance at conferences", "qualificationsBasic" : "3 years clerical/secretarial experience, High School diploma or GED", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Job Overview The Administrative Assistant I will provide clerical support and serve as secretary to one or more assigned administrators. Relieve supervisor/s of routine administrative tasks. Position Description Essential Duties and Responsibilities Plan, initiate, assign to other or carry to completion clerical, secretarial, and administrative support activities Relieve supervisors of routine administrative tasks and ensure smooth and efficient day-to-day operation of the department, section or branch to which assigned Review all outgoing correspondence for format, spelling, punctuation and grammar before submitting for supervisor’s signature Maintain supervisor’s calendar, coordinate meetings and conferences, scheduling time and place and notifying attendees Screen supervisor’s telephone calls and mail, personally responding to those that can be handled at the secretarial level and forwarding the remaining calls/ mail to supervisor with pertinent background material Process and maintain discipline referrals and records in files and computer system Maintain detention logs and notify parents as prescribed by policy Prepare ISS assignments and process homework for long term absences Supervise office workers and prepare supplemental payroll for tutorials May serve as substitute for ISS monitor Process documents and work order requests using school district computer program May provide clerical support for campus police officer and Extended Day Program Assist principal with supervising substitute teachers, textbooks, keys, school calendar, master scheduling, routine correspondence, newsletters Compile data, organize/maintain filing system, prepare in-service materials, etc. Supervisory Responsibilities None Qualification Requirements To perform this job successfully, an individual must be able to perform each of the above essential duties satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or abilities, required unless otherwise stated as preferred. Reasonable accommodations may be made to enable individuals with disabilities to perform the essentials functions. High School diploma or GED Minimum of 3 years of clerical/secretarial experience Proficient in various computer programs Ability to maintain a high level of confidentiality of all student/family and staff information Physical Requirements/Working Conditions The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in classrooms, offices, work stations and meeting rooms. The position requires occasional walking, standing, sitting, bending, stooping, kneeling, crouching, crawling, and lifting/carrying work related items weighing less than 40 pounds, such as books, papers and presentation materials. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus. Attendance at conferences and professional development is required. Work involves everyday risks and discomforts which require normal safety precautions when operating equipment or performing job duties. May work prolonged or irregular hours and must be able to maintain emotional control under stress. TEXAS-RICHMOND", "summaryDescription" : "Administrative Assistant. Plan clerical support activities. Initiate clerical support activities", "createdAt" : "2026-06-14T21:32:06.131", "lastUpdated" : "2026-06-16T02:42:34.944", "ingestTimestamp" : "2026-06-14T21:32:06.131", "mongoId" : "6a2203e374d8ee00a0d618d4", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 48000, "salaryAnnualMax" : 65000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Student discipline", "Student records", "Payroll processing", "Substitute teachers", "School calendar", "Master scheduling" ], "skillCount" : 6, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.5555556, "_score" : 769.2538, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Education", "llmIndustryConfidence" : 0.98 }, { "id" : "69ce5df99bc74574cb671a4c", "title" : "Administrative Assistant II", "company" : "Texas Workforce Commission", "industry" : "Government", "salary" : { "min" : 45000.0, "max" : 65000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Administrative Assistant II in Austin, TX, adjusted for mid-seniority and government industry." }, "location" : "826652", "locations" : [ "826652", "
Austin:1411 Brazos (320TX-4000)
1411 Brazos St
Austin, 78701

" ], "timestamp" : "2026-06-15T08:28:50.816", "fingerprint" : "d776c7c4647472111652ace7ea55ea229e4e1012a53949652e02f506e6a90163", "source" : "taleo", "language" : "en", "applyUrl" : "https://aa270.taleo.net/careersection/ex/jobdetail.ftl?job=33658", "externalId" : "33658", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Austin", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "30.2711286,-97.7436995" } ], "locationText" : "Austin, Texas, United States", "employmentType" : "FULL_TIME", "technicalSkills" : "Microsoft Word, Microsoft Excel, Microsoft Outlook", "professionalSkills" : [ "Customer service", "Data entry", "Process management" ], "hardSkillsList" : [ "Typing 40 WPM", "Quality check documents" ], "softSkillsList" : [ "Verbal communication", "Written communication" ], "hardSkills" : [ { "name" : "Typing 40 WPM", "level" : "intermediate" }, { "name" : "Quality check documents", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Verbal communication" }, { "name" : "Written communication" } ], "majorSkills" : "Customer service, Administrative support, Document processing", "majorSkillsList" : [ "Customer service", "Administrative support", "Document processing" ], "coreResponsibilities" : "Provide quality customer service, Sort faxes and mail, Screen and process responses, Create cases, Process and route documents, Quality check documents, Prepare document copies, Process work search verifications, Key payment requests, Adhere to deadlines", "domainKnowledge" : "Unemployment benefits program", "domainList" : [ "unemployment-benefits-program" ], "domainSpecificKnowledge" : [ "Unemployment benefits program" ], "toolProficiency" : [ "FileNet", "Copiers", "Printers", "Scanners", "Calculators", "Fax machines", "Internet browsers" ], "communicationSkills" : "Verbal communication; Written communication", "specialRequirements" : "Texas resident required, Security sensitive position", "qualificationsBasic" : "One year experience administrative support, One year experience clerical administration", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "WHO WE ARE: The Texas Workforce Commission's (TWC) UI Admin & Ops Support department is looking to hire an Administrative Assistant II position. This position is located at 1411 Brazos St., Austin, Texas. Applicants should demonstrate they enthusiastically share our department’s E.P.I.C. vision and values in a positive, high-paced, and energetic team environment. This position will have an on-site work schedule in Austin, Texas. TWC is not considering applications from individuals who require sponsorship for an employment visa, including those currently on student or postgraduate visas. You must be a Texas resident to work for the Texas Workforce Commission or willing to relocate to Texas. WHAT YOU WILL DO: The UI Administrative Assistant II performs routine (journey-level) customer service work and administrative and/or technical duties for UI Administration & Operational Support team and Tele-Centers. Work involves providing quality customer service for the unemployment benefits program with the Texas Workforce Commission. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment. YOU WILL BE TRUSTED TO DO: -Provide quality and efficient customer service. -Receive and sort faxes and incoming/returned mail. -Record, screen, and process Employer Responses, and creates cases if needed. -Review, process, and route all UI documents, forms, or correspondence to appropriate parties. -Use FileNet to quality check all documents as needed. -May prepare and provide claimants and employers copies of requested documents or correspondence. -Process specific tasks such as work search log verifications and keying payment requests. -Adhere to strict deadlines. -Perform related work as assigned. YOU ARE GREAT FIT WITH: -Strong word processing and data entry. -Ability to type 40 words per minute with minimal errors. -Experience using copiers, printers, scanners, calculators, and fax machines. -Knowledge of Microsoft Word, Excel, Outlook, and Internet browsers. -Good verbal and written communications skills. -Bilingual (English and Spanish). YOU QUALIFY WITH: -One year of full-time experience that provided knowledge of administrative support functions and office practices and procedures, or clerical administration and business management practices, such as preparation, maintenance and control of forms, records and reports -Relevant academic credits may be applied toward experience qualifications for this position. YOU GAIN: - A Family Friendly Certified Workplace. - Competitive salary: $2,694.33/month - Defined Retirement Benefit Plan - Optional 401(k) and 457 accounts - Medical Insurance - Paid time off, including time for vacation, sick and family care leave - Additional benefits for active employees can be found at https://www.ers.texas.gov/Active-Employees/Health-Benefits. PLEASE NOTE: All applications should contain complete job history entries, which includes job title, dates of employment, name of employer, supervisor's name and phone number and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. Resumes do not take the place of this required information. VETERANS: Use your military skills to qualify for this position or other jobs! Go to www.texasskillstowork.com to translate your military work experience and training courses into civilian job terms, qualifications and skill sets. Also, you can compare this position to military occupations (MOS) at the Texas State Auditor's Office by pasting this link into your browser: https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdf. HOW TO APPLY: To be considered, please complete a State of Texas Application for Employment and apply online at www.workintexas.com or on Taleo ( Job Search ). TWC is not considering applications from individuals who require sponsorship for an employment visa, including those currently on student or postgraduate visas. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. A position utilizing this classification will be designated as security sensitive according to the Texas Labor Code, Section 301.042. United States-Texas-Austin", "summaryDescription" : "Administrative Assistant II at Texas Workforce Commission. Skills: Customer service, Administrative support, Document processing. Provide quality customer service. Sort faxes and mail", "createdAt" : "2026-06-14T02:43:12.750", "lastUpdated" : "2026-06-15T08:28:50.816", "ingestTimestamp" : "2026-06-14T02:43:12.750", "mongoId" : "69ce5df99bc74574cb671a4c", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 45000, "salaryAnnualMax" : 65000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Typing 40 WPM", "Quality check documents", "Verbal communication", "Written communication", "Customer service", "Administrative support", "Document processing", "Data entry", "Process management", "Unemployment benefits program", "FileNet", "Copiers", "Printers", "Scanners", "Calculators", "Fax machines", "Internet browsers" ], "skillCount" : 17, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "_score" : 766.6221, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Government", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c79bb74d8ee00a0942af8", "title" : "Administrative Assistant", "company" : "Holder Construction", "industry" : "Real Estate", "salary" : { "min" : 52000.0, "max" : 75000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Administrative Assistant in Ashburn, United States, adjusted for mid-seniority and the construction industry." }, "location" : "Ashburn, VA", "locations" : [ "Ashburn", "VA" ], "timestamp" : "2026-06-15T08:41:55.216", "fingerprint" : "0d20f89cc40b41aa5a7d6851d0b7f8fd7711d0cd3d7af79854109e9680079f27", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/holderconstruction/jobs/4283959009", "externalId" : "4283959009", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Ashburn", "state" : "Virginia", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "39.0297840,-77.4744148" } ], "locationText" : "Ashburn, Virginia, United States", "employmentType" : "FULL_TIME", "communicationSkills" : "Communication skills; Interpersonal skills", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "ABOUT US Holder Construction is a nationally recognized leader in the construction industry, consistently ranked among the top firms on ENR’s Top 400 Contractors list. We are a performance-driven company that believes in rewarding excellence and investing in our people. Our structured career development program empowers associates to grow quickly into expanded roles and responsibilities based on merit. With operations throughout the United States, we offer a highly competitive compensation and benefits package, including: Annual bonus program Paid time off Health, dental, vision, and life insurance 401(k)-retirement plan Night and swing shift differential pay for select roles We are looking for an Administrative Assistant to join our Operations team in Ashburn, VA. This is a full-time, in-person position. Key Responsibilities Accounts Payable: Process and manage vendor invoices, ensuring timely payments and accurate record-keeping. Cost Coding: Accurately code and track project costs, ensuring all expenses are recorded and categorized correctly. Communication: Liaise with vendors and internal teams to resolve any invoicing or cost-related queries. Documentation: Maintain and organize financial records and documentation. Support: Provide administrative support to other departments as needed. Qualifications Required: Proven experience in administrative roles, preferably with a focus on accounts payable and cost coding. Strong organizational skills and attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Excellent communication and interpersonal skills. Ability to work independently and as part of a team. Preferred: Familiarity with accounting software. Holder is committed to Equal Opportunity Employment (EOE). Substance abuse testing and a background screening is a condition of employment and Holder Construction does not sponsor applicants for immigration status or benefits.", "summaryDescription" : "Administrative Assistant at Holder Construction", "postedDate" : "2026-06-14T08:30:17.035", "createdAt" : "2026-06-14T08:30:17.035", "lastUpdated" : "2026-06-15T08:41:55.216", "ingestTimestamp" : "2026-06-14T08:30:17.035", "mongoId" : "6a2c79bb74d8ee00a0942af8", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 52000, "salaryAnnualMax" : 75000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "_score" : 765.55133, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Construction", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c7bea74d8ee00a094b98e", "title" : "Administrative Assistant", "company" : "StepStone Group", "industry" : "Consulting", "salary" : { "min" : 35000.0, "max" : 48000.0, "currency" : "GBP", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Administrative Assistant in London, UK, adjusted for mid-seniority and the finance industry." }, "location" : "London, United Kingdom", "locations" : [ "London", "United Kingdom" ], "timestamp" : "2026-06-15T08:43:37.823", "fingerprint" : "98f2aeafb0d5654a5395fca25f812bce241349228d8935d3555d0ba7988262c0", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://www.stepstonegroup.com/current-opportunities/?gh_jid=7992227", "externalId" : "7992227", "industryFunction" : { }, "structuredLocations" : [ { "city" : "London", "country" : "United Kingdom", "continent" : "eu", "source" : "llm", "workMode" : "onsite", "geo" : "51.5074456,-0.1277653" } ], "locationText" : "London, United Kingdom", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Operational metrics", "Resource planning", "Continuous improvement" ], "hardSkillsList" : [ "Expense reporting", "Travel planning", "Meeting coordination", "Proofreading", "Editing" ], "hardSkills" : [ { "name" : "Expense reporting", "level" : "intermediate" }, { "name" : "Travel planning", "level" : "intermediate" }, { "name" : "Meeting coordination", "level" : "intermediate" }, { "name" : "Proofreading", "level" : "intermediate" }, { "name" : "Editing", "level" : "intermediate" } ], "majorSkills" : "Administrative support, Calendar management, Communication", "majorSkillsList" : [ "Administrative support", "Calendar management", "Communication" ], "coreResponsibilities" : "Monitor calendars and emails, Draft and edit correspondence, Track executive meetings and follow-ups, Handle travel logistics, Support event logistics, Prepare expense reports, Anticipate calendar issues, Schedule complex meetings, Assist with off-site meetings, Support colleagues and team projects, Maintain confidentiality, Assist guests with office support", "teamCollaboration" : "Support colleagues; Assist with team projects; Act as a team player", "domainKnowledge" : "StepStone Group policies; Financial environment", "domainList" : [ "stepstone-group-policies", "financial-environment" ], "domainSpecificKnowledge" : [ "StepStone Group policies", "Financial environment" ], "communicationSkills" : "Clear communication; Effective communication", "documentationSkills" : "Document finalization", "problemSolvingSkills" : "Problem solving", "qualificationsBasic" : "3-5 years' professional experience, Ability to manage confidential information, Ability to manage multiple tasks, Ability to work collaboratively, Ability to perform general office duties, Ability to work in a fast-paced environment, Ability to think 'outside of the box'", "qualificationsPreferred" : "College degree preferred", "remoteFriendly" : false, "rawDescription" : "We are global private markets specialists delivering tailored investment solutions, advisory services, and impactful, data driven insights to the world’s investors. Leveraging the power of our platform and our peerless intelligence across sectors, strategies, and geographies, we help identify the advantages and the answers our clients need to succeed. Position Overview The Administrative Assistant of StepStone Group will provide essential administrative support mainly to the Business Development team, while also providing administrative support to another smaller team(s). to executives and teams, helping ensure smooth daily operations in a fast-paced financial environment. The Administrative Assistant should demonstrate strong attention to detail, can work both independently and with others, manage time efficiently, communicate clearly, and understand colleagues’ needs. The Administrative Assistant will work with both appointed executives and assist the General Administrative team on an as needed basis. Responsibilities Monitor heavy and fluctuating calendars, high volume of e-mails, and flow of communication. Compose, draft, proof, edit, and finalize correspondence including e-mail and other documents. Track Executives' meetings, as well as necessary follow-ups Familiarity with StepStone Groups policies as outlined in the handbook and on-line, including but not limited to, travel, personal stock, IT, and record retention. Handle planning logistics for domestic and international trips using the Firm's contracted travel agency; provide detailed itineraries, agendas, directions, visas and passport renewals. Support activities related to roadshows, events and AGMs, including coordination and logistical support. Prepare expense reports in timely manner ensuring accuracy and submitting in accordance with Firm policy. Monitor executive's calendars and anticipate where problems might arise regarding calendar, meeting preparation, needs of executives involved, requests for meetings; communicate potential and/or confirmed changes to parties involved immediately. Schedule and coordinate complex meetings and executive events requiring detailed logistics handling and problem solving, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available, coordinate hospitality services as needed; assist with various StepStone Group off-site meetings as requested in an upbeat and professional manner. Contribute to a positive and productive work environment by supporting colleagues and assisting with team projects as needed. Act in discreet and professional manner with others; sensitivity to the confidential nature of the Firm's business and consistently uphold such confidences and use this information only in the course of performing your job for StepStone Group. Act as a team player, including taking on additional tasks to support colleagues and the Firm and offering to help before being asked; give credit where credit is due. Contribute your talents and efforts to a productive, pleasant, and safe working environment. Assist StepStone Group guests with general office support and reservations (travel, dinner, and local transportation, etc.). Requirements A minimum of 3 -5 years' professional experience; college degree preferred. Ability to manage highly sensitive, confidential information with complete discretion. Demonstrates good judgement; skilled at developing and maintaining relationships representing StepStone Group in a professional manner. Ability to manage multiple tasks and prioritize effectively in a fast-paced environment. Strong attention to detail. Sense of urgency; ability to work in a fast-paced, dynamic environment and flexible attitude when responding to changes. Self-motivated; proactively identify areas for improvement to better streamline team workflow; can think 'outside of the box.' Excellent verbal and written communication skills; presents ideas clearly and communicate openly and effectively with team; facilitate multi-directional information flow. Ability to work collaboratively as part of a team. Ability to perform general office duties including printing, binding and ability to upload meeting materials to iPads. Capable of working in a way that reflects the Firm's core values and principles. Technically proficient; using Microsoft Office Suite: Word, Excel, PowerPoint, and Outlook Benefits Discretionary bonus based on individual and team performance. At StepStone, we believe that our people are our most important asset and crucial to our success. We are an Equal Opportunity Employer that strives to create an environment that empowers our employees and allows them to be heard, regardless of title or tenure. Our organizational community features multiple Employment Resource Groups as well as mentorship programs to enhance the employee experience for all. As an Equal Opportunity Employer, StepStone does not discriminate on the basis of race, creed, color, religion, sex, national origin, citizenship status, age, disability, marital status, sexual orientation, gender identity, gender expression, genetic information or any other characteristic protected by law. Candidates must be at least 18 years old to apply. Developing People at StepStone", "summaryDescription" : "Administrative Assistant at StepStone Group. Skills: Administrative support, Calendar management, Communication. Monitor calendars and emails. Draft and edit correspondence", "postedDate" : "2026-06-14T08:58:08.056", "createdAt" : "2026-06-14T08:58:08.056", "lastUpdated" : "2026-06-15T08:43:37.823", "ingestTimestamp" : "2026-06-14T08:58:08.056", "mongoId" : "6a2c7bea74d8ee00a094b98e", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "30k-50k", "hasSalary" : false, "allSkills" : [ "Expense reporting", "Travel planning", "Meeting coordination", "Proofreading", "Editing", "Administrative support", "Calendar management", "Communication", "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Operational metrics", "Resource planning", "Continuous improvement", "StepStone Group policies", "Financial environment" ], "skillCount" : 17, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "_score" : 760.9479, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Finance", "llmIndustryConfidence" : 0.95 }, { "id" : "68fe55f970f0b99d5871fd7f", "title" : "GM Administrative Assistant", "company" : "Amazon.com Services LLC", "industry" : "Administrative Support, fulfillment ops", "salary" : { "min" : 43900.0, "max" : 79800.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Shreveport, Louisiana, USA", "locations" : [ "Shreveport, Louisiana, USA" ], "timestamp" : "2026-06-16T00:29:20.590", "fingerprint" : "a474a06248ade6fbccc898843dfffcf01a9642ef17350f336c3222cdef15066d", "source" : "amazon", "language" : "en", "applyUrl" : "https://account.amazon.com/jobs/3099727/apply", "externalId" : "866c8e35-49b0-465b-87a2-9d2c588590da", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Shreveport", "state" : "Louisiana", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "32.5135356,-93.7477839" } ], "locationText" : "Shreveport, Louisiana, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "High school or equivalent", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "Senior", "technicalSkills" : "Microsoft Office Suite", "professionalSkills" : [ "Administrative support", "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement" ], "hardSkillsList" : [ "Calendar management", "Travel arrangements", "Expense reporting", "Document management", "Meeting coordination" ], "hardSkills" : [ { "name" : "Calendar management", "level" : "intermediate" }, { "name" : "Travel arrangements", "level" : "intermediate" }, { "name" : "Expense reporting", "level" : "intermediate" }, { "name" : "Document management", "level" : "intermediate" }, { "name" : "Meeting coordination", "level" : "intermediate" } ], "majorSkills" : "Administrative support, Process management, Cross-functional coordination", "majorSkillsList" : [ "Administrative support", "Process management", "Cross-functional coordination" ], "coreResponsibilities" : "Manage complex calendars, Coordinate domestic and international travel, Process expense reports, Manage team space, Organize team events, Assist with onboarding new team members, Maintain team distribution lists, Manage and track team inventory, Handle confidential information, Support operational processes, Improve team processes", "teamCollaboration" : "Cross-functional teams; External vendors; Internal stakeholders", "toolProficiency" : [ "Microsoft Office Suite", "Amazon systems" ], "communicationSkills" : "Written communication; Verbal communication", "documentationSkills" : "Document management", "problemSolvingSkills" : "Problem-solving", "qualificationsBasic" : "High school or equivalent, 5+ years of experience in an administrative role, Experience with calendar management, Experience with travel arrangements, Experience with expense reporting", "qualificationsPreferred" : "Associate's or Bachelor's degree, Experience with Amazon systems, Experience with Microsoft Office Suite", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "The Administrative Assistant will support the General Manager and fulfillment center Operations team. The successful candidate will be highly organized, extremely detail oriented, self-motivated, able to handle confidential information, as well as a demonstrated ability to respond effectively to changing workloads and priorities. Must have the ability to communicate well and to manage multiple assignments and people simultaneously. Other responsibilities will include: Responsibilities Include: - Manage and complete expense reports for General Manager, Senior Leader(s) if applicable, and yourself as needed. - Maintaining schedules, planning events, coordinating meetings, and conferences for the Fulfillment Center Staff - Own and manage conference room coordination and room calendar management - Conduct clerical duties, including filing, full office management, responding to emails, preparing documents and presentations using graphics, graphs, and internal information and platforms - Typing meeting notes, creating conference agendas and minor content curriculum creation - Scheduling cost effective travel arrangements which include: airfare/hotel/ground transportation for General Manager, and Senior Leader(s) as needed - Assist with internal communications for associates and leadership among multiple platforms, interfaces, and programs - Work with outside vendors to coordinate upkeep, and maintenance of the Fulfillment Center - Run work-related errands as needed - Think and plan ahead, delegate responsibilities appropriately and manage time effectively - Compile team goals, track and help drive completion of key deliverables. - Management of complex calendars and scheduling with diplomacy and discretion - Coordinate closely with Workforce Management, Recruiting, Maintenance, Human Resources, and other teams within the FC - Serve as representative on department team-building activities and peer recognition Basic Qualifications: - 1+ years of working with computers and Microsoft Office products and applications experience - Can lift up to 49 pounds, stand/walk during shifts lasting up to 12 hours, and be able to frequently push, pull, squat, bend, and reach - High school or equivalent - Work 40 hours/week, and overtime as required - Work a flexible schedule/shift/work area, including weekends, nights, and/or holidays - Are 18 years of age or older - 2+ years of senior level leadership support, or 2+ years of executive assistant experience - 1+ year experience with event planning or project management Preferred Qualifications: - Associate's degree, or Bachelor's degree - Knowledge of analytic tools - Experience communicating to senior management and customers verbally and in writing - Ability to learn organizational structure and the objectives of the team Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status. Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner. Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $43,900/year in our lowest geographic market up to $79,800/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit https://www.aboutamazon.com/workplace/employee-benefits . This position will remain posted until filled. Applicants should apply via our internal or external career site.", "summaryDescription" : "GM Administrative Assistant at Amazon.com Services LLC. Skills: Administrative support, Process management, Cross-functional coordination. Manage complex calendars. Coordinate domestic and international travel", "postedDate" : "2026-06-14T19:49:56.114", "createdAt" : "2026-06-14T19:49:56.114", "lastUpdated" : "2026-06-16T00:29:20.590", "ingestTimestamp" : "2026-06-14T19:49:56.114", "mongoId" : "68fe55f970f0b99d5871fd7f", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "sourceUrl" : "https://account.amazon.com/jobs/3099727/apply", "salaryAnnualMin" : 43900, "salaryAnnualMax" : 79800, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Calendar management", "Travel arrangements", "Expense reporting", "Document management", "Meeting coordination", "Administrative support", "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement", "Microsoft Office Suite", "Amazon systems" ], "skillCount" : 14, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 1.0, "_score" : 759.6972, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Logistics", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c79bb74d8ee00a0942af3", "title" : "Administrative Assistant", "company" : "Holder Construction", "industry" : "Real Estate", "salary" : { "min" : 48000.0, "max" : 65000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Administrative Assistant in Mooresville, NC, adjusted for mid-seniority and the construction industry." }, "location" : "Mooresville, IN", "locations" : [ "Mooresville", "IN" ], "timestamp" : "2026-06-15T09:36:09.015", "fingerprint" : "545cb4f50593accefa6635a5ad9e07b3bb4a1a3cb73cd7213b273fb800403810", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/holderconstruction/jobs/4266172009", "externalId" : "4266172009", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Mooresville", "state" : "Indiana", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "39.6128243,-86.3741600" } ], "locationText" : "Mooresville, Indiana, United States", "employmentType" : "FULL_TIME", "technicalSkills" : "Microsoft Office Suite", "professionalSkills" : [ "Cost coding", "Record-keeping" ], "hardSkillsList" : [ "Accounts payable", "Cost coding" ], "hardSkills" : [ { "name" : "Accounts payable", "level" : "intermediate" }, { "name" : "Cost coding", "level" : "intermediate" } ], "majorSkills" : "Accounts payable, Cost coding, Administrative support", "majorSkillsList" : [ "Accounts payable", "Cost coding", "Administrative support" ], "coreResponsibilities" : "Process vendor invoices, Manage vendor invoices, Ensure timely payments, Ensure accurate record-keeping, Code project costs, Track project costs, Record expenses, Categorize expenses, Liaise with vendors, Liaise with internal teams, Resolve invoicing queries, Resolve cost-related queries, Maintain financial records, Organize financial records, Maintain documentation, Organize documentation, Provide administrative support", "teamCollaboration" : "Internal teams", "domainKnowledge" : "Construction industry", "domainList" : [ "construction-industry" ], "domainSpecificKnowledge" : [ "Construction industry" ], "toolProficiency" : [ "Microsoft Word", "Microsoft Excel", "Microsoft Outlook" ], "communicationSkills" : "Interpersonal skills", "documentationSkills" : "Financial records; Documentation", "specialRequirements" : "Substance abuse testing, Background screening", "qualificationsBasic" : "Proven experience in administrative roles, Experience with accounts payable, Experience with cost coding, Organizational skills, Attention to detail, Proficiency in Microsoft Office Suite, Excellent communication skills, Excellent interpersonal skills, Ability to work independently, Ability to work as part of a team", "qualificationsPreferred" : "Familiarity with accounting software", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "ABOUT US Holder Construction is a nationally recognized leader in the construction industry, consistently ranked among the top firms on ENR’s Top 400 Contractors list. We are a performance-driven company that believes in rewarding excellence and investing in our people. Our structured career development program empowers associates to grow quickly into expanded roles and responsibilities based on merit. With operations throughout the United States, we offer a highly competitive compensation and benefits package, including: Annual bonus program Paid time off Health, dental, vision, and life insurance 401(k)-retirement plan Night and swing shift differential pay for select roles We are looking for an Administrative Assistant to join our Operations team in Indianapolis, IN. This is a full-time, in-person position. Key Responsibilities Accounts Payable: Process and manage vendor invoices, ensuring timely payments and accurate record-keeping. Cost Coding: Accurately code and track project costs, ensuring all expenses are recorded and categorized correctly. Communication: Liaise with vendors and internal teams to resolve any invoicing or cost-related queries. Documentation: Maintain and organize financial records and documentation. Support: Provide administrative support to other departments as needed. Qualifications Required: Proven experience in administrative roles, preferably with a focus on accounts payable and cost coding. Strong organizational skills and attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Excellent communication and interpersonal skills. Ability to work independently and as part of a team. Preferred: Familiarity with accounting software. Holder is committed to Equal Opportunity Employment (EOE). Substance abuse testing and a background screening is a condition of employment and Holder Construction does not sponsor applicants for immigration status or benefits.", "summaryDescription" : "Administrative Assistant at Holder Construction. Skills: Accounts payable, Cost coding, Administrative support. Process vendor invoices. 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They collaborate with Franchisees to set and achieve-or-exceed goals for their networks to drive the business in the areas of sales, profits, and network growth. To accomplish this, Business Consultants will focus on coaching and influencing Franchise organizations in their delivery of consistent and safe brand experience, same-store comp growth, and (where applicable) organizational preparation for additional unit growth. **Duties and Responsibilities** * Achieve the operations and business performance goals for their portfolio of Franchisees, as set by their regional operations leader. * Facilitate Annual Planning and Franchise Business Review process with Franchisees to assess performance based on previous goals and commitments, and to align on future goals and commitments. Align priority areas with Franchisee to drive the business in sales, profitability and network growth, while delivering a safe and consistent brand experience. Develop plan to coach Franchisee, through regular check-ins, to follow-through on commitments. * Track and review on-going data and analytics to guide Franchisee actions toward their goals, commitments, and plans. Interpret data to provide coaching and recommendations on priorities for Franchisee to address. Follow up on Franchisee commitments and monitor data to check progress. * Support Franchisees in understanding the processes for remodeling and building new restaurants. Align with the construction team and the Franchisee, monitor the milestones, and hold the Franchisee accountable to ensure that completed facilities meet required operational specifications. Provide support during all remodel and new store openings. * Facilitate communications between Franchisee and applicable cross-functional partners based on Franchisee’s individual goals and opportunities in pursuit of safe and consistent brand experience, same-store growth, and preparations for unit growth * Participate and work “as-needed” with the Field Marketing Team on updates for operations initiatives and new marketing product and promotion rollouts. Monitor and support the execution of local, DMA and regional marketing plans. * Perform evaluations on restaurants as-needed based on the Franchisee Business Review process or other indicators * Partner with Field Training Team to coordinate training support to the franchisee. * Ensure the effective use of G&A expenses within parameters set by regional leads. * Complete all responsible administrative functions and requirements of the position in a timely manner. **Education Requirements** Minimum * High School or GED Preferred * 4 Year / Bachelor’s Degree **Minimum Years of Experience** * 5 years in supervisory management or district level multi-unit operations * Prior leadership experience Knowledge, Skills, and Abilities * Good oral and written communication and interpersonal skills * Excellent organizational skills – able to effectively manage time, plan, and work independently with minimal supervision * Must be able to build credibility and trusting relationships with internal and external stakeholders * Able to develop and execute plans to drive results * Able to use data to inform decisions * Able to bring people together to solve problems * Resourceful and highly adaptable to changes in direction; can effectively adapt to different situations and personalities * Curious with a desire for continuous learning * Thorough understanding and knowledge of restaurant operations * Sound business and financial acumen * Skilled at consultation and strategic coaching * Compliance orientation * Big-picture orientation * Innovation and creativity **Travel Required** * Must be willing to travel to consult with portfolio of franchisees, based upon the needs of the portfolio W _hen you work at Arby 's, it’s more than just a job; it’s an opportunity to prioritize your growth and development while having a ton of fun. We're proud of the food we serve. Our goal is to be the best in the business, and we can't do that without great people like you!_ Inspire is a multi-brand restaurant company whose portfolio includes more than 33,000 Arby’s, Baskin-Robbins, Buffalo Wild Wings, Dunkin’, Jimmy John’s, and SONIC restaurants worldwide. We’re made up of some of the world’s most iconic restaurant brands, but we’re much more than just a restaurant company. We’re a team of hundreds of thousands who individually and collectively are changing the way people eat, drink, and gather around the table. We know that food is much more than a staple—it’s an experience. At Inspire, that’s our purpose: to ignite and nourish flavorful experiences.", "summaryDescription" : "Franchise Business Consultant - Arby's at Arby's. Skills: Sales, Profitability, Network growth. Achieve operations and business performance goals. 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This role will assist with accounts receivables as well as verifying, filing, and responding to customer contracts with urgency. Other standard clerical duties such as answering phone calls and directing them to the correct individuals, sorting mail and assisting with other duties as needed. **Duties and Responsibilities** : Include but are not limited to: * Receive and disperse a significant volume of phone calls in an efficient, courteous, and professional manner. * Actively communicate with customers to adjust billing, answer questions, etc. * Process payments, orders, and requests accurately. * Reconcile, process and file necessary paperwork. * Process electronic files via email. * Compile and submit finalized documentation. * Download reports. * Perform general clerical duties including but not limited to filing, photocopying, faxing, typing, and mailing. * Balance cash drawer daily * Compiles, sorts, and distributes daily mail. Receive courier deliveries. Sends out branch mail weekly. * Responsible for purchasing general office and break room supplies. * Assist with special projects as needed. * Performs other duties as assigned. **Skills and Qualifications** : * Strong verbal, and written, communication skills. * Proficient with Microsoft Office Suite * Excellent organizational skills and the ability to work well within strict time frames. * Detail oriented with the ability to process work accurately with minimal errors. * Ability to perform multiple tasks simultaneously. * Strong analytical skills and accurately calculate prices. * Ability to work without supervision and make appropriate decisions. * Work well in a team environment. **Education and Experience** : * High school diploma and one to two years related experience and/or training; or equivalent combination of education and experience.", "summaryDescription" : "Administrative Assistant. Skills: Administrative assistance, Customer service, Accounts receivables. 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The successful candidate will be highly organized, extremely detail oriented, self-motivated, able to handle confidential information, as well as a demonstrated ability to respond effectively to changing workloads and priorities. Must have the ability to communicate well and to manage multiple assignments and people simultaneously. Other responsibilities will include: Responsibilities Include: - Manage and complete expense reports for General Manager, Senior Leader(s) if applicable, and yourself as needed. - Maintaining schedules, planning events, coordinating meetings, and conferences for the Fulfillment Center Staff - Own and manage conference room coordination and room calendar management - Conduct clerical duties, including filing, full office management, responding to emails, preparing documents and presentations using graphics, graphs, and internal information and platforms - Typing meeting notes, creating conference agendas and minor content curriculum creation - Scheduling cost effective travel arrangements which include: airfare/hotel/ground transportation for General Manager, and Senior Leader(s) as needed - Assist with internal communications for associates and leadership among multiple platforms, interfaces, and programs - Work with outside vendors to coordinate upkeep, and maintenance of the Fulfillment Center - Run work-related errands as needed - Think and plan ahead, delegate responsibilities appropriately and manage time effectively - Compile team goals, track and help drive completion of key deliverables. - Management of complex calendars and scheduling with diplomacy and discretion - Coordinate closely with Workforce Management, Recruiting, Maintenance, Human Resources, and other teams within the FC - Serve as representative on department team-building activities and peer recognition Basic Qualifications: - 1+ years of working with computers and Microsoft Office products and applications experience - Can lift up to 49 pounds, stand/walk during shifts lasting up to 12 hours, and be able to frequently push, pull, squat, bend, and reach - High school or equivalent - Work 40 hours/week, and overtime as required - Work a flexible schedule/shift/work area, including weekends, nights, and/or holidays - Are 18 years of age or older - 2+ years administrative support experience at an executive level - 1+ year experience with event planning or project management Preferred Qualifications: - Ability to create graphs in MS Office products - Associate’s or Bachelor’s Degree - Strong analytical skills - Excellent written and verbal communication skills - Ability to learn organizational structure and the objectives of the team - Strong organizational and communication skills and problem solving skills - Prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines - Ability to communicate with a variety of constituent groups such as senior management, peers, and outside Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status. Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner. Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $42,000/year in our lowest geographic market up to $79,800/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit https://www.aboutamazon.com/workplace/employee-benefits . This position will remain posted until filled. Applicants should apply via our internal or external career site.", "summaryDescription" : "GM Administrative Assistant at Amazon.com Services LLC. Skills: Process management, Coordination, Resource planning. Manage calendars and schedules. Coordinate meetings and travel arrangements", "postedDate" : "2026-06-14T19:46:44.898", "createdAt" : "2026-06-14T19:46:44.898", "lastUpdated" : "2026-06-16T01:24:45.460", "ingestTimestamp" : "2026-06-14T19:46:44.898", "mongoId" : "68b706987fc9a711f0f6fb71", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "sourceUrl" : "https://account.amazon.com/jobs/3055186/apply", "salaryAnnualMin" : 42000, "salaryAnnualMax" : 79800, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Process management", "Coordination", "Resource planning", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Microsoft Office Suite", "Amazon systems" ], "skillCount" : 8, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.8888889, "_score" : 740.28864, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "E-Commerce", "llmIndustryConfidence" : 0.95 }, { "id" : "696081cf0937eae70e9c6d81", "title" : "Customer Service Assistant", "company" : "CTA", "industry" : "Government", "salary" : { "min" : 17660.0, "max" : 20815.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Jan 10, 2026", "locations" : [ "Jan 10, 2026", "Customer Service", "Dec 26, 2025, 9:30:22 AM, Part-time Temporary (PTT), Part-time Temporary (PTT)" ], "timestamp" : "2026-06-15T07:02:04.274", "fingerprint" : "55766e9b2ad2f9defd7c4bd7fcb3c824f7908d72be7d9dfba5c650456d09e63c", "source" : "taleo", "language" : "en", "applyUrl" : "https://chicagotransit.taleo.net/careersection/ex/jobdetail.ftl?job=49618", "externalId" : "49618", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Chicago", "state" : "Illinois", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "41.8755616,-87.6244212" } ], "locationText" : "Chicago, Illinois, United States", "professionalSkills" : [ "Customer service", "Basic arithmetic operations" ], "hardSkillsList" : [ "Fare collection procedures", "Automated fare collection" ], "hardSkills" : [ { "name" : "Fare collection procedures", "level" : "intermediate" }, { "name" : "Automated fare collection", "level" : "intermediate" } ], "majorSkills" : "Customer assistance, Transit system knowledge", "majorSkillsList" : [ "Customer assistance", "Transit system knowledge" ], "coreResponsibilities" : "Provide customer assistance, Assist transportation personnel, Maintain amiable relations, Assist customers in situations, Know transit system, Understand transit system, Provide special assistance, Assist mobility limited patrons, Maintain knowledge, Make minor adjustments, Assist operator, Monitor station cleanliness, Report repair needs, Reconcile conditions, Report conditions, Ensure kiosk is supplied, Notify if supplies needed, Dispose outdated materials, Contact Control for emergencies, Provide pertinent information, Inspect fare media, Report invalid material, Provide assistance in evacuation, Perform station inspections, Check cleanliness, Check equipment functionality, Check customer safety, Open stations, Close stations, Perform daily inspections, Maintain knowledge of fare structure, Understand fare collection, Advise customers, Monitor turnstiles, Monitor TCVMs, Perform related duties", "domainKnowledge" : "Transit system; Chicagoland area; Automated Fare Collection", "domainList" : [ "transit-system", "chicagoland-area", "automated-fare-collection" ], "domainSpecificKnowledge" : [ "Transit system", "Chicagoland area", "Automated Fare Collection" ], "communicationSkills" : "Express oneself clearly", "documentationSkills" : "Prepare reports; Write reports; Submit reports", "specialRequirements" : "Lift 35 pounds, Stand for extended periods, Lift and deploy gap fillers, Carry gap fillers, Push wheelchairs, Climb stairs, Balance on board, Stoop to maintain appearance, Pick up debris, Kneel, Crouch, Reach and handle, Work with noise, Work with vibrations, Speak, Hear, See near, See far, Distinguish color, Carry two-way radio, Work various days, Work various hours, Travel to various locations, Subject to weather conditions", "qualificationsBasic" : "21 years of age, Pass drug and alcohol testing, Maintain professional appearance, Wear CTA issued safety vest", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "SALARY $17.660 - $20.815 POSITION SUMMARY Provides customer assistance at the highest level to transit patrons aboard vehicles and in and around transit facilities, and assists transportation personnel as required. PRIMARY RESPONSIBILITIES • Maintains amiable relations with customers at all times. Interacts with and effectively assists customers in normal and emergency situations. • Knows and understands the Authority’s transit system, fares, schedules, routes, transfer and connecting points and major points of interest in the Chicagoland area. • Provides special assistance to mobility limited patrons utilizing gap fillers and other aids as required to board and alight vehicles and ingress and egress facilities. • Maintains knowledge to assist with making minor operational adjustments to rail cars and assist the operator as needed. • Monitors and coordinates station cleanliness, defective revenue equipment or station repair needs in and around the faculties and either reconciles or reports conditions to appropriate personnel in a timely manner. • Ensures the kiosk is adequately supplied with current editions of reports, forms, maps, brochures, schedules, etc. Notifies the Courier and manager if supplies are needed. Disposes of all outdated versions of these materials. • Contacts Communication/Power Control in a timely manner to report all accidents, suspicious activity, disturbances, threats, fire, unusual occurrences or other emergencies and provides all related pertinent information. • Inspects fare media, transit cards, passes and ID cards for validity and immediately reports invalid material to appropriate personnel. • Provides assistance in the evacuation of persons from CTA facilities and/or vehicles as necessary. • Routinely performs station inspections at the assigned station facilities to check cleanliness, equipment functionality and customer safety. May open and/or close stations as determined according to the shift assigned. • Performs daily inspections of station equipment and its proper operation, e.g. elevators/escalators, Customer Call Buttons, station PA system, LED signs, other ADA related equipment, etc. • Maintains a thorough knowledge and understanding of the fare structure, the operation and features of the Automated Fare Collection equipment, fare instruments and of all rules and procedures governing fare collection. Advises customers who experience failed fare transactions to the nearest CSR or to Customer Service and monitors station turnstiles and TCVM’s for illegal activity. • Performs related duties as assigned. SUPERVISORY RESPONSIBILITIES Reporting to this position are the following jobs: Job Title • CHALLENGES • EDUCATION/EXPERIENCE REQUIREMENTS • Required to submit to and pass drug and alcohol testing as mandated by the Federal Transportation Administration. • Required to be at least 21 years of age. • Required to maintain a neat and professional appearance, including wearing the CTA issued safety vest and other uniform compliances at all times while on duty. PHYSICAL REQUIREMENTS • Must be able to lift at least 35 pounds • Must be able to stand for extended periods of time... • Required to lift and deploy platform gap fillers (35 lbs.), carrying platform gap fillers, and pushing wheelchairs on platform and within rail cars. • Required to climb stairs and balancing on board inspections; assistance of passengers. • Required to stoop to maintain station appearance, picking up debris, kneeling and crouching to clear faregate jams; from side of turnstile in 16’ aisle. • Required to reach and handle to maintain information boards and posting notices. • Required to perform duties with noise and vibrations from moving trains. • Required to speak and hear to provide information, greet customers, and listen for questions, comments, and special announcements. • Required to see near for pass verification and far for observing elevators, escalators and platform for customer safety and color vision to distinguish transfer markings, passes, route maps, etc. KNOWLEDGE, SKILLS, AND ABILITIES • Required to possess a suitable temperament and disposition necessary for establishing and maintaining amiable relations with customers at all times. • Possess customer service experience or skills to provide outstanding customer service to customers. • Required to possess the skills necessary to effectively assist customers in normal and emergency situations. • Required to understand and follows oral and written instructions, accurately performs basic arithmetic operations, and be able to express one self’s clearly both orally and in writing. • Required to possess the skills necessary to prepare, write, and submit all pertinent reports concisely and accurately in a timely manner. WORKING CONDITIONS • Required to carry two-way radio. • Required to work various days and hours and travel to various locations. • Subject to existing weather conditions. • Required to maintain a neat and professional appearance, including wearing the CTA issued safety vest and other uniform compliances at all times while on duty. • May be in close proximity to electrical energized conductors and fumes for bus staging areas. EQUIPMENT, TOOLS, AND MATERIALS UTILIZED • Additional Details Rate to be determined by applicant's entered service date and service date in union jurisdiction of this classification. CTA IS AN EQUAL OPPORTUNITY EMPLOYER IT IS THE POLICY OF THE CHICAGO TRANSIT AUTHORITY THAT NO EMPLOYEE OR APPLICANT FOR EMPLOYMENT WILL BE DISCRIMINATED AGAINST BECAUSE OF RACE, COLOR, CREED, RELIGION, SEX, MARITAL STATUS, NATIONAL ORIGIN, SEXUAL ORIENTATION, ANCESTRY, AGE, UNFAVORABLE MILITARY DISCHARGE OR DISABILITY, PROVIDED THAT THE INDIVIDUAL WITH THE DISABILITY IS ABLE TO PERFORM THE ESSENTIAL FUNCTIONS OF THE JOB WHICH HE/SHE DESIRES TO HOLD WITH REASONABLE ACCOMMODATION BY THE AUTHORITY. TO BE CONSIDERED APPLICATIONS MUST BE COMPLETED IN THEIR ENTIRETY INCLUDING: UPLOADED RESUME / WORK HISTORY QUALIFICATIONS JOB ASSESSMENT QUESTIONS INFORMATION PROVIDED MUST BE ACCURATE AND TRUTHFUL. Employees and/or union members will be given priority consideration in the hiring process, per the applicable labor contracts. Rate to be determined by applicant's entered service date and service date in union jurisdiction of this classification. CTA IS AN EQUAL OPPORTUNITY EMPLOYER. No employee or applicant for employment will be discriminated against because of race, color, creed, religion, sex, marital status, national origin, sexual orientation, ancestry, age, unfavorable military discharge, disability or any other status protected by federal, state, or local laws; except where a bona fide occupational qualification exists We are committed to providing an inclusive environment for our workforce and supporting the communities we serve. CTA will make reasonable accommodations for the known disabilities of otherwise qualified applicants for employment as well as its employees, unless undue hardship would result. If you require an accommodation in the application or hiring process, please contact arc@transitchicago.com prior to the submission of your application or upon notification of your actual test date. CTA will work with you to determine if an accommodation can be provided. TO BE CONSIDERED APPLICATIONS MUST BE COMPLETED IN THEIR ENTIRETY INCLUDING: UPLOADED RESUME / WORK HISTORY QUALIFICATIONS JOB ASSESSMENT QUESTIONS INFORMATION PROVIDED MUST BE ACCURATE AND TRUTHFUL. Failure to respond to correspondences during the hiring process in a timely fashion may result in your application being closed out for non-responsiveness. CTA Benefits https://www.transitchicago.com/hrbenefits/", "summaryDescription" : "Customer Service Assistant at CTA. Skills: Customer assistance, Transit system knowledge. Provide customer assistance. Assist transportation personnel", "createdAt" : "2026-06-14T08:10:04.038", "lastUpdated" : "2026-06-15T07:02:04.274", "ingestTimestamp" : "2026-06-14T08:10:04.038", "mongoId" : "696081cf0937eae70e9c6d81", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 17660, "salaryAnnualMax" : 20815, "salaryBand" : "<30k", "hasSalary" : true, "allSkills" : [ "Fare collection procedures", "Automated fare collection", "Customer assistance", "Transit system knowledge", "Customer service", "Basic arithmetic operations", "Transit system", "Chicagoland area", "Automated Fare Collection" ], "skillCount" : 9, "jobCategory" : "sales", "jobSubcategory" : "customer_success", "seniorityLevel" : "Entry", "dataQualityScore" : 0.6666667, "_score" : 734.2606, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Government", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c9e7174d8ee00a099df41", "title" : "Administrative Assistant", "company" : "City of Gulfport", "industry" : "Government", "salary" : { "min" : 36000.0, "max" : 48000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline data for an Entry-level Administrative Assistant in Gulfport, United States, adjusted for government industry and company size." }, "location" : "Gulfport, MS", "locations" : [ "Gulfport", "MS" ], "timestamp" : "2026-06-15T09:00:34.564", "fingerprint" : "96a7eab3d307cbfb60999e4ea60aba7883e1eb41cd500e29752d59ed7675b4a5", "source" : "breezyhr", "language" : "en", "applyUrl" : "https://city-of-gulfport.breezy.hr/p/c317c0f2e4fa-administrative-assistant-i", "externalId" : "c317c0f2e4fa", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Gulfport", "state" : "Mississippi", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "30.3674198,-89.0928155" } ], "locationText" : "Gulfport, Mississippi, United States", "employmentType" : "FULL_TIME", "rawDescription" : "City of Gulfport The City of Gulfport", "summaryDescription" : "Administrative Assistant at City of Gulfport", "createdAt" : "2026-06-14T03:26:15.540", "lastUpdated" : "2026-06-15T09:00:34.564", "ingestTimestamp" : "2026-06-14T03:26:15.540", "mongoId" : "6a2c9e7174d8ee00a099df41", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 36000, "salaryAnnualMax" : 48000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.6666667, "_score" : 733.9974, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Government", "llmIndustryConfidence" : 0.9 }, { "id" : "6a2c6a9074d8ee00a090ca51", "title" : "Administrative Assistant", "company" : "Oruka Therapeutics", "industry" : "Biotech", "salary" : { "min" : 35.0, "max" : 50.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Waltham, Massachusetts, United States", "locations" : [ "Waltham", "Massachusetts", "United States" ], "timestamp" : "2026-06-15T03:16:44.757", "fingerprint" : "3f388e69fffc56f6b11ae89184076d94d28e67584555bccd1c45baab68647aa8", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/oruka/jobs/5255845008", "externalId" : "5255845008", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Waltham", "state" : "Massachusetts", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "42.3762385,-71.2355644" } ], "locationText" : "Waltham, Massachusetts, United States", "technicalSkills" : "Microsoft Office Suite, Google Workspace", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement" ], "hardSkillsList" : [ "Contract management", "Expense reporting", "Document management", "Record keeping", "Inventory management" ], "hardSkills" : [ { "name" : "Contract management", "level" : "intermediate" }, { "name" : "Expense reporting", "level" : "intermediate" }, { "name" : "Document management", "level" : "intermediate" }, { "name" : "Record keeping", "level" : "intermediate" }, { "name" : "Inventory management", "level" : "intermediate" } ], "majorSkills" : "Administrative support, Office operations, Meeting coordination", "majorSkillsList" : [ "Administrative support", "Office operations", "Meeting coordination" ], "coreResponsibilities" : "Manage complex calendars, Provide administrative support, Coordinate travel arrangements, Prepare expense reports, Facilitate contract requests, Manage purchase orders, Track and report spend, Support cross-functional projects, Engage externally with vendors, Assist with document management, Assist with compliance record keeping, Assist with meeting logistics, Maintain confidentiality, Serve as point of contact for office needs, Maintain professional office environment, Monitor inventory levels, Facilitate onboarding logistics, Support office events, Support team meetings, Support company gatherings", "teamCollaboration" : "Cross-functional projects; Internal teams", "domainKnowledge" : "Biologics; Chronic skin diseases; Plaque psoriasis; Dermatologic diseases; Inflammatory diseases", "domainList" : [ "biologics", "chronic-skin-diseases", "plaque-psoriasis", "dermatologic-diseases", "inflammatory-diseases" ], "domainSpecificKnowledge" : [ "Biologics", "Chronic skin diseases", "Plaque psoriasis", "Dermatologic diseases", "Inflammatory diseases" ], "toolProficiency" : [ "Microsoft Office", "Google Workspace" ], "continuousLearning" : "Professional growth; Development opportunities", "qualificationsBasic" : "Associate’s degree or equivalent, 3+ years administrative experience, Organizational skills, Excellent attention to detail, Ability to manage multiple priorities, Adapt to changing needs, Customer service mindset, Proficiency with calendar management, Proficiency with expense reporting tools, Proficiency with standard office software", "qualificationsPreferred" : "Experience in biotech, Experience in healthcare, Experience in fast-paced environment", "workSiteFlexibility" : "Hybrid", "rawDescription" : "About Us: Oruka Therapeutics (Nasdaq: ORKA) is developing novel biologics designed to set a new standard for the treatment of chronic skin diseases. Oruka’s mission is to offer patients suffering from chronic skin diseases like plaque psoriasis the greatest possible freedom from their condition by achieving high rates of complete disease clearance with dosing as infrequently as once or twice per year. Oruka is advancing a proprietary portfolio of potentially best-in-class antibodies that were engineered by Paragon Therapeutics and target the core mechanisms underlying plaque psoriasis and other dermatologic and inflammatory diseases. For more information, visit www.orukatx.com As we build our core team, we're seeking top talent in different functional areas who are not just looking for a job, but an opportunity to be part of something bigger. Someone who is passionate about making a difference and eager to contribute to establishing an engaged, inclusive, and positive company culture. Job Title: Administrative Assistant Location: Waltham, MA / Onsite presence 2-3 days per week required Role Overview: We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support daily business operations and help maintain an efficient, collaborative work environment. The Administrative Assistant will provide administrative and operational support across multiple functions, including executive scheduling, office management, meeting coordination, vendor management, and general administrative activities. This role is ideal for someone who thrives in a fast-paced, mission-driven environment and enjoys supporting a dynamic team. Key Responsibilities Administrative Support Proactively manage complex, multi-time-zone calendars and provide day-to-day administrative support to multiple team members Coordinate domestic and international travel arrangements including preparation and submission of expense reports in accordance with company policies Facilitate contract requests, contract amendments and the setup and management of POs in support of the R&D organization Track and report spend over time across key vendor POs Support cross-functional projects and administrative initiatives across clinical development, clinical operations and biometrics involving detailed tracking of data, and engaging externally with vendors as needed Assist with document management and compliance-related record keeping for the development organization Assist with internal and external meeting logistics and maintain confidentiality when handling sensitive company information. Office Operations Serve as the primary point of contact for office-related needs, equipment maintenance and vendor relationships while maintaining a professional office environment. Serve as the primary point of contact for vendors delivering office supplies and services, and monitor inventory levels Facilitate onboarding logistics for new employees in Waltham, including workspace preparation and coordination with internal teams Support office events, team meetings, and company gatherings ensuring maintenance of a professional office environment Education and Qualifications: Associate’s degree or equivalent and 3+ years of administrative experience, preferably in biotech, healthcare, or a fast-paced environment Strong organizational skills with excellent attention to detail Ability to manage multiple priorities and adapt to changing needs Customer service mindset Proficiency with calendar management, expense reporting tools, and standard office software (e.g., Microsoft Office Suite, Google Workspace) Strong communication and interpersonal skills Team player with a willingness to pitch in wherever needed Compensation: An appropriate financial package will be developed for the successful candidate to include a competitive base salary and equity, with a performance-related bonus opportunity. The anticipated salary range for candidates is $35.00/hour - $50.00/hour. The final salary offered to a successful candidate will be dependent on several factors that may include but are not limited to the type and length of experience within the job, type and length of experience within the industry, education, etc. Oruka is a multi-state employer and this salary range may not reflect positions that work in other states. We're looking forward to hearing how you can contribute to our team and mission. Join us in shaping the future of our company and making a real impact every day. Salary Range for the Role $35—$50 USD What We Offer: A chance to be part of a vibrant startup culture where your work can directly impact bringing new medicines to patients. Competitive salary and benefits package. A supportive and inclusive team environment where everyone is encouraged to bring their authentic selves to work. Opportunities for professional growth and development.", "summaryDescription" : "Administrative Assistant at Oruka Therapeutics. Skills: Administrative support, Office operations, Meeting coordination. Manage complex calendars. Provide administrative support", "postedDate" : "2026-06-13T20:10:45.028", "createdAt" : "2026-06-13T20:10:45.028", "lastUpdated" : "2026-06-15T03:16:44.757", "ingestTimestamp" : "2026-06-13T20:10:45.028", "mongoId" : "6a2c6a9074d8ee00a090ca51", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 72800, "salaryAnnualMax" : 104000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Contract management", "Expense reporting", "Document management", "Record keeping", "Inventory management", "Administrative support", "Office operations", "Meeting coordination", "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement", "Biologics", "Chronic skin diseases", "Plaque psoriasis", "Dermatologic diseases", "Inflammatory diseases", "Microsoft Office", "Google Workspace" ], "skillCount" : 21, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "_score" : 724.8332, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Biotech", "llmIndustryConfidence" : 0.95 }, { "id" : "69ec72e84c40e2acd1d0b694", "title" : "Administrative Assistant III", "company" : "Texas Workforce Commission", "industry" : "Government", "salary" : { "min" : 48000.0, "max" : 65000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Administrative Assistant III in Austin, TX, adjusted for mid-seniority and government industry." }, "location" : "826914", "locations" : [ "826914", "
Austin:101 E 15th St (320-4001) (320TX-4001)
101 E 15th St
Austin, 78778-0001

" ], "timestamp" : "2026-06-16T04:46:20.722", "fingerprint" : "c7856465e7ef6e3e012721de1065c6745bc41ef55b048566bbb034103bdc416a", "source" : "taleo", "language" : "en", "applyUrl" : "https://aa270.taleo.net/careersection/ex/jobdetail.ftl?job=34584", "externalId" : "34584", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Austin", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "30.2711286,-97.7436995" } ], "locationText" : "Austin, Texas, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 2, "experienceMaxYears" : 5, "experienceLevel" : "Mid", "technicalSkills" : "Windows, Outlook, Excel", "professionalSkills" : [ "Administrative support", "Office practices", "Business management" ], "hardSkillsList" : [ "Data entry", "Quality check documents" ], "hardSkills" : [ { "name" : "Data entry", "level" : "intermediate" }, { "name" : "Quality check documents", "level" : "intermediate" } ], "majorSkills" : "Administrative support, Data entry, Correspondence preparation", "majorSkillsList" : [ "Administrative support", "Data entry", "Correspondence preparation" ], "coreResponsibilities" : "Prepare and disseminate information, Review forms for accuracy, Prepare correspondence, Edit correspondence, Distribute correspondence, Answer phones, Respond to email inquiries, Interpret rules, Interpret regulations, Interpret policies, Interpret procedures, Enter data in databases, Enter data in Excel spreadsheets, Proof documents, Review documents, Prepare documents for processing, Prepare documents for mailing, Perform other related work", "teamCollaboration" : "Interact effectively with others; Cooperate with others; Collaborate with others; Work in a team environment", "domainKnowledge" : "Agency programs and services; Commission Appeals department", "domainList" : [ "agency-programs-and-services", "commission-appeals-department" ], "domainSpecificKnowledge" : [ "Agency programs and services", "Commission Appeals department" ], "toolProficiency" : [ "Windows-based PC programs", "Excel spreadsheets" ], "communicationSkills" : "Respond to email inquiries", "documentationSkills" : "Prepare documents; Edit documents; Distribute documents", "continuousLearning" : "Training and development opportunities", "specialRequirements" : "Texas resident", "qualificationsBasic" : "Two years of full-time experience, Knowledge of administrative support functions, Knowledge of office practices and procedures, Clerical administration and business management practices, Preparation, maintenance, and control of forms, records and reports", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "WHO WE ARE: Texas Workforce Commission connects people with careers across the state. While we are based in Austin, on the north lawn of the Texas State Capitol, we have offices statewide. We're a Family Friendly Certified Workplace with great work-life balance, competitive salaries, extensive opportunities for training and development, and fantastic benefits. This position is working in the Commission Appeals department. The Administrative Assistant III is located at our main downtown location at 101 E. 15th Street, Austin, Texas. TWC is not considering applications from individuals who require sponsorship for an employment visa, including those with H1B visas or those currently on student or postgraduate visas. You must be a Texas resident to work for the Texas Workforce Commission or willing to relocate to Texas. WHO YOU ARE: You have the Administrative Assistant experience to perform complex (journey-level) administrative support work. Works under general supervision, with moderate latitude for the use of initiative and independent judgment, meets deadlines and has an attention for detail. YOU WILL BE TRUSTED TO: -Prepare and disseminate information concerning agency programs and services. -Review forms for accuracy with an acute attention to detail -Prepare, edit, and distribute correspondence, reports, studies, forms, and documents. -Answer phones and professionally respond to email inquiries -Interpret rules, regulations, policies and procedures. -Enter data in data bases and Excel spreadsheets. -Proof, review, and prepare various documents for processing or mailing -Perform other related work as assigned. YOU ARE A GREAT FIT WITH: -Experience as an Administrative Assistant experience for minimum of two years. -Experience with Windows-based PC programs, including Word, Outlook, and Excel. -Experience with writing, emailing, and sending correspondence. -Experience with data entry. -Detail oriented to quality check documents. -Ability to work with a large amount of data and numbers. -Ability to interact effectively, cooperate and collaborate with others in a team environment, multi-task and meet deadlines. YOU QUALIFY WITH: -Two years of full-time experience that provided knowledge of administrative support functions and office practices and procedures, or clerical administration and business management practices, such as preparation, maintenance, and control of forms, records and reports. -Relevant academic credits may be applied toward experience qualifications for this position. YOU GAIN: - A Family Friendly Certified Workplace. - Competitive salary: $3,450.92/month - Defined Retirement Benefit Plan - Optional 401(k) and 457 accounts - Medical Insurance - Paid time off, including time for vacation, sick and family care leave - Additional benefits for active employees can be found at https://www.ers.texas.gov/Active-Employees/Health-Benefits. VETERANS: Use your military skills to qualify for this position or other jobs! Go to www.texasskillstowork.com to translate your military work experience and training courses into civilian job terms, qualifications, and skill sets. Also, you can compare this position to military occupations (MOS) at the Texas State Auditor's Office by pasting this link into your browser: https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdf HOW TO APPLY: To be considered, please complete a State of Texas Application for Employment and apply online at www.workintexas.com or on Taleo ( Job Search ). TWC is not considering applications from individuals who require sponsorship for an employment visa, including those with H1B visas or those currently on student or postgraduate visas In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. A position utilizing this classification will be designated as security sensitive according to the Texas Labor Code, Section 301.042. United States-Texas-Austin", "summaryDescription" : "Administrative Assistant III at Texas Workforce Commission. Skills: Administrative support, Data entry, Correspondence preparation. Prepare and disseminate information. 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Austin:1117 Trinity St (320TX-4002)
1117 Trinity St
Austin, 78701-1919

" ], "timestamp" : "2026-06-16T07:10:55.666", "fingerprint" : "f3db11ab85101c423d4accd9dfc866b1b0f81ac7928bf7b358481a30c924ae4a", "source" : "taleo", "language" : "en", "applyUrl" : "https://aa270.taleo.net/careersection/ex/jobdetail.ftl?job=33782", "externalId" : "33782", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Austin", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "30.2711286,-97.7436995" } ], "locationText" : "Austin, Texas, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 4, "experienceMaxYears" : 10, "experienceLevel" : "Senior", "professionalSkills" : [ "Administrative support", "Office practices", "Business management" ], "hardSkillsList" : [ "Disseminating information", "Maintaining filing systems", "Administrative support work", "Preparation of reports", "Maintenance of records", "Control of forms" ], "hardSkills" : [ { "name" : "Disseminating information", "level" : "intermediate" }, { "name" : "Maintaining filing systems", "level" : "intermediate" }, { "name" : "Administrative support work", "level" : "intermediate" }, { "name" : "Preparation of reports", "level" : "intermediate" }, { "name" : "Maintenance of records", "level" : "intermediate" }, { "name" : "Control of forms", "level" : "intermediate" } ], "majorSkills" : "Administrative support, Office procedures, Information dissemination", "majorSkillsList" : [ "Administrative support", "Office procedures", "Information dissemination" ], "coreResponsibilities" : "Prepare and disseminate information, Prepare, edit, and distribute correspondence, Prepare, edit, and distribute reports, Prepare, edit, and distribute studies, Prepare, edit, and distribute forms, Prepare, edit, and distribute documents, Coordinate meetings, Coordinate conferences, Coordinate seminars, Assist in policy development, Assist in procedure development, Manage schedules, Maintain schedules, Manage travel arrangements, Maintain travel arrangements, Prepare presentation materials, Compile presentation materials, Prepare training materials, Compile training materials, Perform other duties as assigned", "toolProficiency" : [ "Standard office equipment", "Standard office software" ], "communicationSkills" : "Effective communication", "continuousLearning" : "Training and development opportunities", "problemSolvingSkills" : "Independent judgment", "specialRequirements" : "Must be a Texas resident, Willing to relocate to Texas, Requires sponsorship for employment visa", "qualificationsBasic" : "Four years of full-time experience in administrative support functions, Four years of full-time experience in office practices and procedures, Four years of full-time experience in clerical administration, Four years of full-time experience in business management practices, Preparation, maintenance and control of forms, records and reports", "qualificationsPreferred" : "Relevant academic credits may be applied toward experience qualifications", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "WHO WE ARE: Texas Workforce Commission connects people with careers across the state. While we are based in Austin on the north lawn of the Texas State Capitol, we have offices statewide. We're a Family Friendly Certified Workplace with great work-life balance, competitive salaries, extensive opportunities for training and development, and fantastic benefits. This position is located at 1117 Trinity St, Austin, Texas in the Adult Education and Literacy department. TWC is not considering applications from individuals who require sponsorship for an employment visa, including those currently on student or postgraduate visas. You must be a Texas resident to work for the Texas Workforce Commission or willing to relocate to Texas. WHO YOU ARE: You have strong communication skills and attention to detail with the ability to handle multiple priorities while meeting strict deadlines. WHAT YOU WILL DO: The Administrative Assistant V performs highly-advanced (senior-level) administrative support work. Work involves disseminating information, maintaining filing systems and performing internal administrative support work. May provide guidance to others. Works under minimal supervision, with considerable latitude for the use of initiative and independent judgment. YOU WILL BE TRUSTED TO: -Prepare and disseminate information concerning Adult Education and Literacy programs and services. -Prepare, edit, and distribute correspondence, reports, studies, forms, and documents. -Coordinate meetings, conferences, and seminars. -Assist in the development of administrative or technical assistance policies and procedures. -Manage and maintain schedules and travel arrangements for managers and directors. -May prepare and compile presentation and training materials. -Perform other duties as assigned. YOU QUALIFY WITH: -Four years of full-time experience that provided knowledge of administrative support functions and office practices and procedures, or clerical administration and business management practices, such as preparation, maintenance and control of forms, records and reports. -Relevant academic credits may be applied toward experience qualifications for this position. YOU ARE A GREAT FIT WITH: -Knowledge of office practices and administrative procedures. -Skill in the use of standard office equipment and software. -Ability to implement new administrative systems and procedures and to evaluate their effectiveness. -Ability to interpret rules, regulations, policies and procedures. -Ability to communicate effectively YOU GAIN: - A Family Friendly Certified Workplace. - Competitive starting salary: $4,150.00-$4,400.00/month - Defined Retirement Benefit Plan - Optional 401(k) and 457 accounts - Medical Insurance - Paid time off, including time for vacation, sick and family care leave - Additional benefits for active employees can be found at https://www.ers.texas.gov/Active-Employees/Health-Benefits. VETERANS: Use your military skills to qualify for this position or other jobs! Go to www.texasskillstowork.com to translate your military work experience and training courses into civilian job terms, qualifications, and skill sets. Also, you can compare this position to military occupations (MOS) at the Texas State Auditor's Office by pasting this link into your browser: https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdf HOW TO APPLY: To be considered, please complete a State of Texas Application for Employment and apply online at www.workintexas.com or on Taleo ( Job Search ). TWC is not considering applications from individuals who require sponsorship for an employment visa, including those currently on student or postgraduate visas. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. A position utilizing this classification will be designated as security sensitive according to the Texas Labor Code, Section 301.042. United States-Texas-Austin", "summaryDescription" : "Administrative Assistant V at Texas Workforce Commission. Skills: Administrative support, Office procedures, Information dissemination. Prepare and disseminate information. Prepare, edit, and distribute correspondence", "createdAt" : "2026-06-14T18:49:46.250", "lastUpdated" : "2026-06-16T07:10:55.666", "ingestTimestamp" : "2026-06-14T18:49:46.250", "mongoId" : "69ce5df99bc74574cb671a3b", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 65000, "salaryAnnualMax" : 95000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Disseminating information", "Maintaining filing systems", "Administrative support work", "Preparation of reports", "Maintenance of records", "Control of forms", "Administrative support", "Office procedures", "Information dissemination", "Office practices", "Business management", "Standard office equipment", "Standard office software" ], "skillCount" : 13, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Senior", "dataQualityScore" : 0.8888889, "_score" : 720.7236, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Government", "llmIndustryConfidence" : 0.95 }, { "id" : "69c9094d9bc74574cbb0863c", "title" : "Administrative Assistant", "company" : "German American Chambers of Commerce", "industry" : "Legal", "salary" : { "min" : 42500.0, "max" : 57500.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Entry-level Administrative Assistant in Atlanta, GA, adjusted for the Legal industry and a non-profit organization." }, "location" : "Atlanta, GA", "locations" : [ "Atlanta", "GA" ], "timestamp" : "2026-06-15T05:09:46.285", "fingerprint" : "045054eb2a88d4d98f5960c8a2f7f6ebf57cfc62983bbb95e39adc1211355ac8", "source" : "breezyhr", "language" : "en", "applyUrl" : "https://german-american-chambers-of-commerce.breezy.hr/p/9f7f01578d6d-german-speaking-administrative-assistant", "externalId" : "9f7f01578d6d", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Atlanta", "state" : "Georgia", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "33.7544657,-84.3898151" } ], "locationText" : "Atlanta, Georgia, United States", "employmentType" : "FULL_TIME", "coreResponsibilities" : "Perform administrative tasks, Perform cler tasks", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "An international law firm currently has an excellent full-time employment opportunity in the German Corporate Practice Group of its Atlanta office. The position offers competitive compensation and an excellent benefits package. SUMMARY This position performs a broad range of administrative and cler", "summaryDescription" : "Administrative Assistant at German American Chambers of Commerce. Perform administrative tasks. Perform cler tasks", "createdAt" : "2026-06-13T23:24:51.049", "lastUpdated" : "2026-06-15T05:09:46.285", "ingestTimestamp" : "2026-06-13T23:24:51.049", "mongoId" : "69c9094d9bc74574cbb0863c", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 42500, "salaryAnnualMax" : 57500, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.6666667, "_score" : 720.3816, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Legal", "llmIndustryConfidence" : 0.85 }, { "id" : "6a2c6b9074d8ee00a0913467", "title" : "Field Administrative Assistant", "company" : "Tippmann Group", "industry" : "Real Estate", "salary" : { "min" : 36000.0, "max" : 48000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "The estimation is based on the market baseline for an Entry-level Field Administrative Assistant in Fayetteville, United States, adjusted for the construction industry and temporary employment type." }, "location" : "Fayetteville, AR", "locations" : [ "Fayetteville", "AR" ], "timestamp" : "2026-06-15T21:21:01.161", "fingerprint" : "db8143120fdeeba376c06c915b8f0535496d71e9e0d267198cf8220cef6a6026", "source" : "breezyhr", "language" : "en", "applyUrl" : "https://tippmann-group.breezy.hr/p/bfd14859fa47-field-administrative-assistant-fayetteville-ar", "externalId" : "bfd14859fa47", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Fayetteville", "state" : "Arkansas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "36.0625843,-94.1574328" } ], "locationText" : "Fayetteville, Arkansas, United States", "employmentType" : "TEMPORARY", "coreResponsibilities" : "Support construction project, Assist with administrative tasks", "teamCollaboration" : "Jobsite trailer team", "domainKnowledge" : "Construction project", "domainList" : [ "construction-project" ], "domainSpecificKnowledge" : [ "Construction project" ], "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Field Administrative Assistant (Temporary – 12 Months) \uD83D\uDCCD Fayetteville, AR (On-Site) Overview Tippmann Construction is hiring a Field Administrative Assistant to support an active construction project in Fayetteville, AR. This is a 12-month, on-site role working out of a jobsite trailer alongside p", "summaryDescription" : "Field Administrative Assistant at Tippmann Group. Support construction project. Assist with administrative tasks", "createdAt" : "2026-06-14T19:41:51.842", "lastUpdated" : "2026-06-15T21:21:01.161", "ingestTimestamp" : "2026-06-14T19:41:51.842", "mongoId" : "6a2c6b9074d8ee00a0913467", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 36000, "salaryAnnualMax" : 48000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Construction project" ], "skillCount" : 1, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.7777778, "_score" : 719.5334, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Construction", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c926c74d8ee00a0985ba7", "title" : "Administrative Assistant II", "company" : "Blueprint Technologies", "salary" : { "min" : 25.0, "max" : 27.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Bellevue, WA, United States", "locations" : [ "Bellevue", "WA", "United States" ], "timestamp" : "2026-06-16T02:01:53.274", "fingerprint" : "fc48ef669dc1fddd9deb722213c6405c4de4012b7e16e2bda671f63feaa94399", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/bpcs/jobs/7992919", "externalId" : "7992919", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Bellevue", "state" : "Washington", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "47.6144219,-122.1923370" } ], "locationText" : "Bellevue, Washington, United States", "employmentType" : "FULL_TIME", "technicalSkills" : "Microsoft Office Suite", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning" ], "hardSkillsList" : [ "Scheduling", "Record keeping", "Data entry" ], "hardSkills" : [ { "name" : "Scheduling", "level" : "intermediate" }, { "name" : "Record keeping", "level" : "intermediate" }, { "name" : "Data entry", "level" : "intermediate" } ], "majorSkills" : "Process management, Coordination, Planning", "majorSkillsList" : [ "Process management", "Coordination", "Planning" ], "coreResponsibilities" : "Manage calendars and schedules, Coordinate meetings and appointments, Prepare reports and presentations, Maintain records and files, Liaise with internal departments, Communicate with external vendors, Assist with operational metrics tracking, Support resource planning activities, Contribute to process improvement initiatives", "teamCollaboration" : "Cross-functional teams; Internal departments; External vendors", "toolProficiency" : [ "Microsoft Office", "Scheduling software" ], "communicationSkills" : "Verbal communication; Written communication", "documentationSkills" : "Record keeping; Report preparation", "qualificationsBasic" : "5+ years of experience in an administrative role, High school diploma or GED", "qualificationsPreferred" : "Associate's or Bachelor's degree, Experience with scheduling software, Proficiency in Microsoft Office Suite", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Who is Blueprint? We are a technology solutions firm headquartered in Bellevue, Washington, with a strong presence across the United States. Unified by a shared passion for solving complicated problems, our people are our greatest asset. We use technology as a tool to bridge the gap between strategy and execution, powered by the knowledge, skills, and the expertise of our teams, who all have unique perspectives and years of experience across multiple industries. We’re bold, smart, agile, and fun. What does Blueprint do? Blueprint helps organizations unlock value from existing assets by leveraging cutting-edge technology to create additional revenue streams and new lines of business. We connect strategy, business solutions, products, and services to transform and grow companies. Why Blueprint? At Blueprint, we believe in the power of possibility and are passionate about bringing it to life. Whether you join our bustling product division, our multifaceted services team or you want to grow your career in human resources, your ability to make an impact is amplified when you join one of our teams. You’ll focus on solving unique business problems while gaining hands-on experience with the world’s best technology. We believe in unique perspectives and build teams of people with diverse skillsets and backgrounds. At Blueprint, you’ll have the opportunity to work with multiple clients and teams, such as data science and product development, all while learning, growing, and developing new solutions. We guarantee you won’t find a better place to work and thrive than at Blueprint. In This Role As an Administrative Assistant II, you will provide operational and administrative support to a large, fast-paced team environment. This position plays a key role in maintaining day-to-day team functions, coordinating onboarding and offboarding activities, supporting events and morale initiatives, and helping drive organizational efficiency. The ideal candidate is highly organized, adaptable, and comfortable managing multiple priorities while working cross-functionally with internal stakeholders and external vendors. Success in this role requires strong communication skills, sound judgment, attention to detail, and the ability to operate independently in a dynamic corporate environment. Key Responsibilities Support day-to-day team operations, including onboarding, offboarding, headcount tracking, and organizational updates Coordinate onboarding logistics such as equipment requests, access coordination, and new hire readiness Assist with employee transitions, team changes, and operational processes Plan and coordinate meetings, team events, morale activities, and offsite logistics Partner with finance and business operations teams on budget tracking, purchase orders, vendor coordination, and accrual support Manage equipment, space requests, hardware inventory, and team supply coordination Maintain distribution lists, team sites, shared documentation, and organizational materials Provide limited calendar coordination support as business needs evolve Partner with internal stakeholders and approved vendors while adhering to company compliance and engagement policies Handle confidential and sensitive information with professionalism and discretion Support large-scale team coordination efforts within a complex, matrixed organization Required Qualifications 2–4+ years of administrative, operations, or business support experience within a corporate environment Experience supporting onboarding and offboarding processes for employees or large teams Experience coordinating team events, meetings, morale activities, or offsites Experience managing equipment, inventory, hardware requests, or workplace operations Strong proficiency with Microsoft 365 applications, including Outlook, Excel, Teams, Word, and PowerPoint Strong organizational skills with the ability to manage multiple priorities simultaneously Excellent written and verbal communication skills High attention to detail and strong problem-solving abilities Ability to work independently, prioritize effectively, and exercise sound judgment Experience supporting large teams or organizations with multiple stakeholders Preferred Qualifications Prior experience working in a large enterprise or technology-focused environment Experience supporting senior leaders or high-volume operational teams Familiarity with employee data systems, headcount management, or HR reporting tools Experience with procurement, travel coordination, expense management, or budget tracking Experience working in fast-paced, highly matrixed organizations Previous experience supporting engineering, infrastructure, security, or cloud-based teams is a plus Prior experience with enterprise onboarding/offboarding processes and operational coordination preferred Salary Range At Blueprint, we strive to offer competitive pay that reflects the value of our team members. Compensation for this role is influenced by a variety of factors, including skills, education, responsibilities, experience, and geographic market. For candidates based in Washington State, the anticipated salary range is $25– $27 USD/hourly. Please note that we typically do not hire new employees at the top of the posted range. Actual starting pay will be determined based on experience, skills, and internal equity. The final salary and job title may vary depending on the selected candidate’s qualifications and could fall outside the stated range. Equal Opportunity Employer Blueprint Technologies, LLC is an equal employment opportunity employer. Qualified applicants are considered without regard to race, color, age, disability, sex, gender identity or expression, orientation, veteran/military status, religion, national origin, ancestry, marital, or familial status, genetic information, citizenship, or any other status protected by law. If you need assistance or a reasonable accommodation to complete the application process, please reach out to: recruiting@bpcs.com Blueprint believe in the importance of a healthy and happy team, which is why our comprehensive benefits package includes: Medical, dental, and vision coverage Flexible Spending Account 401k program Competitive PTO offerings Parental Leave Opportunities for professional growth and development Location: onsite in Redmond, WA Mon-Fri", "summaryDescription" : "Administrative Assistant II at Blueprint Technologies. Skills: Process management, Coordination, Planning. Manage calendars and schedules. Coordinate meetings and appointments", "postedDate" : "2026-06-14T20:06:01.029", "createdAt" : "2026-06-14T20:06:01.029", "lastUpdated" : "2026-06-16T02:01:53.274", "ingestTimestamp" : "2026-06-14T20:06:01.029", "mongoId" : "6a2c926c74d8ee00a0985ba7", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 52000, "salaryAnnualMax" : 56160, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Scheduling", "Record keeping", "Data entry", "Process management", "Coordination", "Planning", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Microsoft Office", "Scheduling software" ], "skillCount" : 12, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.8888889, "_score" : 717.54645, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2cdbcb74d8ee00a0a51e93", "title" : "Phlebotomist / Administrative Assistant", "company" : "One Medical", "industry" : "Healthcare", "salary" : { "min" : 45000.0, "max" : 60000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline data for an entry-level Phlebotomist / Administrative Assistant in Seattle, WA, adjusted for the healthcare industry and company size." }, "location" : "Seattle, Washington, United States", "locations" : [ "Seattle", "Washington", "United States" ], "timestamp" : "2026-06-15T05:10:07.711", "fingerprint" : "516736ba1e0958092ffbaa8722047af499da46780a4b01489b3c7462117a0bf3", "source" : "greenhouse", "language" : "en", "applyUrl" : "http://www.onemedical.com/careers/all-departments/8004248?gh_jid=8004248", "externalId" : "8004248", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Seattle", "state" : "Washington", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "47.6038321,-122.3300620" } ], "locationText" : "Seattle, Washington, United States", "technicalSkills" : "Slack, G-suite, Zoom, Circulation, RingCentral", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Operational metrics", "Resource planning", "Continuous improvement" ], "hardSkillsList" : [ "Specimen collection technique", "Billing knowledge", "Insurance knowledge", "Vitals", "EKGs/ECGs", "Vaccines", "PPD tests", "Swabs" ], "hardSkills" : [ { "name" : "Specimen collection technique", "level" : "intermediate" }, { "name" : "Billing knowledge", "level" : "intermediate" }, { "name" : "Insurance knowledge", "level" : "intermediate" }, { "name" : "Vitals", "level" : "intermediate" }, { "name" : "EKGs/ECGs", "level" : "intermediate" }, { "name" : "Vaccines", "level" : "intermediate" }, { "name" : "PPD tests", "level" : "intermediate" }, { "name" : "Swabs", "level" : "intermediate" } ], "majorSkills" : "Phlebotomy, Administrative support, Patient care, Member support", "majorSkillsList" : [ "Phlebotomy", "Administrative support", "Patient care", "Member support" ], "coreResponsibilities" : "Provide venipuncture services, Perform clinical support services, Manage patient intake, Manage same day schedule, Schedule follow up, Monitor patient feedback, Assist with outreach, Perform non-blood specimen collection, Perform EKGs/ECGs, Take vitals, Perform ear lavages, Administer vaccines, Perform PPD tests, Perform swabs, Label specimens, Handle specimens, Process specimens, Maintain inventory, Sterilize tools, Answer patient messages, Follow up on lab cases, Assist with clerical duties, Review medical records, Review consults, Handle billing inquiries, Perform DOH reporting, Perform check in, Perform check out, Verify insurance, Print paperwork, Prep tests, Task to service expectations, Participate in team huddles, Participate in problem solving, Support providers with ad hoc asks, Perform opening duties, Perform closing duties, Maintain office look and feel, Restock supplies, Organize spaces, Interact with team members, Complete daily work", "teamCollaboration" : "Team development; Team huddles; Team problem solving; Support in office providers", "domainKnowledge" : "Primary care; Healthcare industry; C-I-CARE framework", "domainList" : [ "primary-care", "healthcare-industry", "c-i-care-framework" ], "domainSpecificKnowledge" : [ "Primary care", "Healthcare industry", "C-I-CARE framework" ], "toolProficiency" : [ "Slack", "G-suite", "Zoom", "Circulation", "RingCentral" ], "communicationSkills" : "Verbal communication; Written communication", "documentationSkills" : "Clinical documentation; Patient charting", "innovationCreativity" : "Innovative problem solving", "problemSolvingSkills" : "Problem solving", "outcomesObjectives" : "Provide exceptional experience; Remove barriers to care; Create amazing moments", "qualificationsBasic" : "Venipuncture services, Clinical support services, Front desk duties, Check in/check out, Insurance verification, Specimen labeling, Tool sterilization, Office upkeep", "qualificationsPreferred" : "Mastery of human connection, Drive for service, Customer-centric solutions, Empathy, Focus, Compassion, Self-awareness, Feedback and growth cultures, Nimble approach", "workSiteFlexibility" : "Onsite", "rawDescription" : "About Us One Medical is a primary care solution challenging the industry status quo by making quality care more affordable, accessible and enjoyable. But this isn’t your average doctor’s office. We’re on a mission to transform healthcare, which means improving the experience for everyone involved - from patients and providers to employers and health networks. Our seamless in-office and 24/7 virtual care services, on-site labs, and programs for preventive care, chronic care management, common illnesses and mental health concerns have been delighting people for the past fifteen years. In February 2023 we marked a milestone when One Medical joined Amazon. Together, we look to deliver exceptional health care to more consumers, employers, care team members, and health networks to achieve better health outcomes. As we continue to grow and seek to impact more lives, we’re building a diverse, driven and empathetic team, while working hard to cultivate an environment where everyone can thrive. The Opportunity As a One Medical Phlebotomist/Administrative Assistant (internally known as Lab Services Specialist/Member Support Specialist) at one of our offices, you’ll provide an exceptional experience for our patients and help them accomplish an important part of their care journey by providing venipuncture as well as other clinical support services. You will be an ambassador for patients, with a mastery of human connection and a strong drive for service. You will remove barriers to care, resulting in a truly exceptional in-office patient experience. You are the steward of the space and ensure the look and feel of the office lobby are on brand with the One Medical experience. You will be the first point of contact for our patients, as well as provide any other support as requested by the Practice Coordinator, Operations Manager, or providers. You are a strong team player and use your innovative problem solving skills to tackle various tasks and challenges. You combine excellent specimen collection technique with tactful interpersonal skills during every interaction with your patients, at both the front desk and in the lab. You have a strong grasp of verbal and written communication. You are able to identify opportunities and deliver on customer-centric solutions while using empathy, focus, and compassion in all interactions with patients and teammates. You bring self-awareness to your daily work to utilize your strengths and develop your areas of opportunity. You thrive in cultures that focus on feedback and growth and are nimble in their approach to respond to the needs of the patients and team. You have an unwavering drive to help and serve others and create amazing moments for our members and teammates. If this sounds like you, we would love to connect. What you’ll likely work on: Use impeccable C-I-CARE (a framework containing the key elements of a great interaction and effective communication that we use with patients and each other) in all patient interactions, both clinical and administrative, and ensure a fluid and positive in-office experience through patient intake, same day schedule management, appropriate follow up scheduling, strong knowledge of billing and insurance, monitoring patient feedback and assisting with outreach as necessary Provide best in class venipuncture services on a population ranging from pediatrics to geriatrics, depending on the office location Perform and assist with extended scope duties such as, but not limited to non-blood specimen collection, EKGs/ECGs, vitals, ear lavages, vaccines, PPD tests, and swabs Maintain high standards of in-office care through proper specimen labeling, handling and processing, inventory upkeep, and tool sterilization Continue to care for our members beyond the lab room by answering patient messages, following up on lab cases and assisting our providers and virtual medical team with clerical duties such as, but not limited to biometric screening forms, medical record and consult review, billing inquiries, and DOH reporting All front of house duties including check in/check out, insurance verification, printing/paperwork tasks, prepping tests, tasking to service level expectations etc Contribute to team development through rounding, attending team huddles, participating in team problem solving, supporting in office providers with ad hoc asks, etc. Perform opening and closing duties/daily office upkeep as required, including maintaining the look and feel of both patient and employee facing spaces, restocking supplies, and organization Master our technology suite including, but not limited to Slack, G-suite, Zoom, Circulation, RingCentral, and our Electronic Medical Record System, in order to interact with team members and complete daily work These responsibilities are intended to describe the general nature and level of work being performed by personnel assigned to this job classification. They are not to be construed as an exhaustive list of job duties performed by personnel in this classification. Other job related duties may be assigned by management. What you’ll need: An active phlebotomy certification to practice in WA At least 6 months of relevant experience as a Medical Assistant or Phlebotomist outside of a training/externship environment Strong customer service skills, including ability to establish and maintain effective customer relationships and deliver customer-centric solutions Strong written and verbal communication skills A High School Diploma or equivalent Proficiency in computer technology such as typing, navigating the internet and using multiple software systems simultaneously Experience working on collaborative, diverse, multi-disciplinary teams (additional experience with remote teams a plus) A proven ability to display confidence and instill trust during the collection process while delivering individualized, human-centered, customer-focused care A proven track record of persisting through change, consistently stepping up to take action on challenges, and learning quickly and effectively when faced with new situations or tasks One Medical is committed to fair and equitable compensation practices The range for this role is $25.00 to $27.00 per hour based on a standard full-time schedule. Total compensation packages may be based on factors unique to particular candidates, such as skill sets, depth of experience, and work location. The total compensation package for this position may also include benefits. For more information, visit https://www.onemedical.com/careers/ This is a full time role (40 hours/week) with 8 hour shifts generally taking place between 7:30am-6:00pm based in office in Bellevue, WA. One Medical offers a robust benefits package designed to aid your health and wellness. All regular team members working 24+ hours per week and their dependents are eligible for benefits starting on the team member's date of hire: Taking care of you today Paid sabbatical for every five years of service Free One Medical memberships for yourself, your friends and family Employee Assistance Program - Free confidential services for team members who need help with stress, anxiety, financial planning, and legal issues Competitive Medical, Dental and Vision plans Pre-Tax commuter benefits PTO cash outs - Option to cash out up to 40 accrued hours per year Protecting your future for you and your family 401K match Credit towards emergency childcare Company paid maternity and paternity leave Paid Life Insurance - One Medical pays 100% of the cost of Basic Life Insurance Disability insurance - One Medical pays 100% of the cost of Short Term and Long Term Disability Insurance In addition to the comprehensive benefits package outlined above, practicing clinicians also receive Malpractice Insurance - Malpractice fees to insure your practice at One Medical is covered 100%. UpToDate Subscription - An evidence-based clinical research tool Continuing Medical Education (CME) - Receive an annual stipend for continuing medical education Rounds - Providers end patient care one hour early each week to participate in this shared learning experience Discounted rate to attend One Medical’s Annual REAL primary care conference One Medical is an equal opportunity employer, and we encourage qualified applicants of every background, ability, and life experience to contact us about appropriate employment opportunities. One Medical participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U. S. Please refer to the E-Verification Poster and Right to Work Poster for additional information.", "summaryDescription" : "Phlebotomist / Administrative Assistant at One Medical. Skills: Phlebotomy, Administrative support, Patient care, Member support. Provide venipuncture services. Perform clinical support services", "postedDate" : "2026-06-14T09:17:13.157", "createdAt" : "2026-06-14T09:17:13.157", "lastUpdated" : "2026-06-15T05:10:07.711", "ingestTimestamp" : "2026-06-14T09:17:13.157", "mongoId" : "6a2cdbcb74d8ee00a0a51e93", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 45000, "salaryAnnualMax" : 60000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Specimen collection technique", "Billing knowledge", "Insurance knowledge", "Vitals", "EKGs/ECGs", "Vaccines", "PPD tests", "Swabs", "Phlebotomy", "Administrative support", "Patient care", "Member support", "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Operational metrics", "Resource planning", "Continuous improvement", "Primary care", "Healthcare industry", "C-I-CARE framework", "Slack", "G-suite", "Zoom", "Circulation", "RingCentral" ], "skillCount" : 27, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.7777778, "_score" : 717.0239, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c6b9074d8ee00a0913470", "title" : "Field Administrative Assistant", "company" : "Tippmann Group", "industry" : "Real Estate", "salary" : { "min" : 36000.0, "max" : 48000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline compensation for an Entry-level Field Administrative Assistant in Fredericksburg, United States, adjusted for the construction industry and temporary employment type." }, "location" : "Fredericksburg, PA", "locations" : [ "Fredericksburg", "PA" ], "timestamp" : "2026-06-16T02:24:25.422", "fingerprint" : "c42bf6ed8201d1df0c8f3a0934a3b9f8507849ba96fa7fc062479f06fcf96481", "source" : "breezyhr", "language" : "en", "applyUrl" : "https://tippmann-group.breezy.hr/p/aed64a55ea33-field-administrative-assistant-fredericksburg-pa", "externalId" : "aed64a55ea33", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Fredericksburg", "state" : "Pennsylvania", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "41.6418585,-80.1821975" } ], "locationText" : "Fredericksburg, Pennsylvania, United States", "employmentType" : "TEMPORARY", "coreResponsibilities" : "Support construction project, Work from jobsite trailer", "domainKnowledge" : "Construction project", "domainList" : [ "construction-project" ], "domainSpecificKnowledge" : [ "Construction project" ], "specialRequirements" : "On-site role", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Field Administrative Assistant (Temporary - Approx. 16 Months) \uD83D\uDCCDFredericksburg, PA (On-Site) Overview Tippmann Construction is hiring a Field Administrative Assistant to support an active construction project in Fredericksburg, PA. This is a 16-month, on-site role working out of a jobsite trailer", "summaryDescription" : "Field Administrative Assistant at Tippmann Group. Support construction project. Work from jobsite trailer", "createdAt" : "2026-06-14T20:33:06.702", "lastUpdated" : "2026-06-16T02:24:25.422", "ingestTimestamp" : "2026-06-14T20:33:06.702", "mongoId" : "6a2c6b9074d8ee00a0913470", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 36000, "salaryAnnualMax" : 48000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Construction project" ], "skillCount" : 1, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.7777778, "_score" : 712.946, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Construction", "llmIndustryConfidence" : 0.92 }, { "id" : "6a3058cdf292fd229cf44261", "title" : "Executive Administrative Assistant II", "company" : "Terrestris Global Solutions", "industry" : "Government", "salary" : { "min" : 65000.0, "max" : 95000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Executive Administrative Assistant II in Suitland, United States, adjusted for mid-seniority and government industry." }, "location" : "Suitland, MD", "locations" : [ "Suitland", "MD" ], "timestamp" : "2026-06-16T09:49:22.295", "fingerprint" : "daa218cf1ab76e40ae5830558e4b6e85671f4c85c3fc2a928337c2cf0181712a", "source" : "breezyhr", "language" : "en", "applyUrl" : "https://terrestris-global-solutions.breezy.hr/p/c06ce2b51b6001-executive-administrative-assistant-ii", "externalId" : "c06ce2b51b6001", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Suitland", "state" : "Maryland", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "38.8501136,-76.9255846" } ], "locationText" : "Suitland, Maryland, United States", "employmentType" : "FULL_TIME", "coreResponsibilities" : "Provide administrative support, Provide clerical support", "domainKnowledge" : "Economic analysis", "domainList" : [ "economic-analysis" ], "domainSpecificKnowledge" : [ "Economic analysis" ], "rawDescription" : "Are you looking for a Challenge? Looking for an innovative organization and the opportunity to learn and grow professionally? We can help! We are seeking an Executive Administrative Assistant II to provide administrative and clerical support services for the Bureau of Economic Analysis (BEA) in Sui", "summaryDescription" : "Executive Administrative Assistant II at Terrestris Global Solutions. Provide administrative support. Provide clerical support", "createdAt" : "2026-06-15T22:11:45.996", "lastUpdated" : "2026-06-16T09:49:22.295", "ingestTimestamp" : "2026-06-15T22:11:45.996", "mongoId" : "6a3058cdf292fd229cf44261", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 65000, "salaryAnnualMax" : 95000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Economic analysis" ], "skillCount" : 1, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "_score" : 712.5069, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Government", "llmIndustryConfidence" : 0.9 }, { "id" : "6a2c926c74d8ee00a0985bdb", "title" : "VMS - Administrative Assistant", "company" : "Blueprint Technologies", "salary" : { "min" : 2404.0, "max" : 2837.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Bellevue, WA, United States", "locations" : [ "Bellevue", "WA", "United States" ], "timestamp" : "2026-06-16T05:10:33.406", "fingerprint" : "2121f1b5f54cda1f59afbd41cc14a5406d10b382c8748edcc04abf896e284a74", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/bpcs/jobs/7996700", "externalId" : "7996700", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Redmond", "state" : "Washington", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "47.6694141,-122.1238767" } ], "locationText" : "Redmond, Washington, United States", "employmentType" : "FULL_TIME", "coreResponsibilities" : "Manage vendor relationships, Oversee operational processes, Coordinate cross-functional teams, Track operational metrics, Plan resource allocation, Drive continuous improvement initiatives, Support administrative functions, Process invoices and payments, Maintain records and documentation, Schedule meetings and appointments, Prepare reports and presentations, Assist with onboarding new hires, Manage office supplies and equipment, Handle incoming and outgoing correspondence, Respond to inquiries from internal and external stakeholders", "teamCollaboration" : "Cross-functional teams; External vendors; Internal departments", "remoteFriendly" : true, "workSiteFlexibility" : "Flexible", "rawDescription" : "Who is Blueprint? We are a technology solutions firm headquartered in Bellevue, Washington, with a strong presence across the United States. Unified by a shared passion for solving complicated problems, our people are our greatest asset. We use technology as a tool to bridge the gap between strategy and execution, powered by the knowledge, skills, and the expertise of our teams, who all have unique perspectives and years of experience across multiple industries. We’re bold, smart, agile, and fun. What does Blueprint do? Blueprint helps organizations unlock value from existing assets by leveraging cutting-edge technology to create additional revenue streams and new lines of business. We connect strategy, business solutions, products, and services to transform and grow companies. Why Blueprint? At Blueprint, we believe in the power of possibility and are passionate about bringing it to life. Whether you join our bustling product division, our multifaceted services team or you want to grow your career in human resources, your ability to make an impact is amplified when you join one of our teams. You’ll focus on solving unique business problems while gaining hands-on experience with the world’s best technology. We believe in unique perspectives and build teams of people with diverse skillsets and backgrounds. At Blueprint, you’ll have the opportunity to work with multiple clients and teams, such as data science and product development, all while learning, growing, and developing new solutions. We guarantee you won’t find a better place to work and thrive than at Blueprint. We are looking for an Administrative Assistant to join us as we build cutting-edge technology solutions! This is your opportunity to be part of a team that is committed to delivering best in class service to our customers. In this role, you will provide essential support to senior leaders within a global enterprise sales organization, playing a crucial part in maintaining the operational efficiency of a virtual, worldwide team. This position is embedded within a high-level technology environment, where you'll have the opportunity to engage with senior executives and influence business administration across various platforms and support functions. Your work will be instrumental in ensuring smooth calendaring, travel arrangements, and expense management, directly contributing to the success of key projects and initiatives. Responsibilities: Calendar Management (60-70%): Fully manage the calendars of senior leaders, ensuring consistency and alignment with organizational priorities. Handle complex scheduling across different time zones and maintain a high level of coordination. Expense Reporting (15%): Prepare, submit, and manage expense reports for senior leadership, ensuring accuracy and timely submissions. Review and approve invoices, financial statements, and other financial documents as needed. Travel Coordination (15%): Arrange domestic and international travel for senior executives, including flight bookings, accommodations, and ground transportation. Assist with visa processes as required and adapt quickly to changes in travel plans. General Administrative Support: Provide high-level administrative support, including managing records, ordering supplies, and performing basic bookkeeping tasks. Handle incoming memos, submissions, and reports, determining their significance and planning their distribution. Meeting Coordination: Prepare agendas and make arrangements for meetings, including setting up conference calls and video conferences. Assist in planning and coordinating off-site events and meetings for managers, including catering and logistics. Qualifications: 2+ years of experience in administrative or executive administrative roles, with a strong focus on calendar management, business administration, and expense reporting. 2+ years of domestic and international travel coordination experience. Previous experience supporting senior executives, preferably within Microsoft or similar enterprise-level organizations. Extensive experience with Microsoft internal tools and software, including proficiency in Microsoft Word, Excel, and PowerPoint. High school diploma or GED required. Exceptional verbal and written communication skills, with a strong ability to interact with senior leadership and stakeholders. Strong organizational and multitasking abilities, with an emphasis on thoroughness and attention to detail. Proactive approach to problem-solving and the ability to work independently, managing time effectively to meet deadlines. Ability to maintain confidentiality and handle sensitive information with discretion. Previous experience with event planning in a corporate environment is a plus. Compensation Information At Blueprint, we strive to offer competitive pay that reflects the value of our team members. Compensation for this role is influenced by a variety of factors, including skills, education, responsibilities, experience, and geographic market. For candidates based in Washington State, the anticipated salary range is $24.04 to $28.37 USD/hour. Please note that we typically do not hire new employees at the top of the posted range. Actual starting pay will be determined based on experience, skills, and internal equity. The final salary and job title may vary depending on the selected candidate’s qualifications and could fall outside the stated range Equal Opportunity Employer Blueprint Technologies, LLC is an equal employment opportunity employer. Qualified applicants are considered without regard to race, color, age, disability, sex, gender identity or expression, orientation, veteran/military status, religion, national origin, ancestry, marital, or familial status, genetic information, citizenship, or any other status protected by law. If you need assistance or a reasonable accommodation to complete the application process, please reach out to: recruiting@bpcs.com Blueprint believe in the importance of a healthy and happy team, which is why our comprehensive benefits package includes: Medical, dental, and vision coverage Flexible Spending Account 401k program Competitive PTO offerings Parental Leave Opportunities for professional growth and development Location: This role is hybrid in the Redmond office (2-3 days per week onsite)", "summaryDescription" : "VMS - Administrative Assistant at Blueprint Technologies. Manage vendor relationships. Oversee operational processes", "postedDate" : "2026-06-14T19:12:21.834", "createdAt" : "2026-06-14T19:12:21.834", "lastUpdated" : "2026-06-16T05:10:33.406", "ingestTimestamp" : "2026-06-14T19:12:21.834", "mongoId" : "6a2c926c74d8ee00a0985bdb", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 5000320, "salaryAnnualMax" : 5900960, "salaryBand" : "200k+", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "_score" : 710.49963, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a305981f292fd229cf48482", "title" : "Entry Level Customer Service Assistant", "company" : "Alphabe Insight Inc", "industry" : "Market Research", "salary" : { "min" : 38000.0, "max" : 48000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Entry Level Customer Service Assistant in Columbus, United States, adjusted for entry seniority and full-time employment." }, "location" : "Columbus, OH, United States", "locations" : [ "Columbus", "OH", "United States" ], "timestamp" : "2026-06-16T11:05:51.503", "fingerprint" : "f984d0821a37463d8383c53dd9d40f5f51f82097fef4f802bdf1e7344692afa5", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/AlphabeInsightInc/744000132254960-entry-level-customer-service-assistant", "externalId" : "744000132254960", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Columbus", "state" : "Ohio", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "39.9622601,-83.0007065" } ], "locationText" : "Columbus, Ohio, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "entry", "coreResponsibilities" : "Provide friendly and professional assistance, Respond to customer inquiries, Resolve customer concerns efficiently, Maintain accurate customer records, Maintain customer documentation, Support daily customer service operations, Support administrative operations, Collaborate with team members, Ensure exceptional service standards, Assist with customer follow-ups, Assist with account updates, Identify customer needs, Provide appropriate solutions, Contribute to positive customer experience, Contribute to professional customer experience", "teamCollaboration" : "Collaborate with team members", "communicationSkills" : "Professional communication", "documentationSkills" : "Maintain documentation", "continuousLearning" : "Professional development; Career growth; Career advancement", "problemSolvingSkills" : "Problem-solving mindset", "qualificationsBasic" : "Basic computer proficiency, Basic administrative skills", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "At [Dinamic AS Group](https://dinamicasgroup.com?utm_source=chatgpt.com), we believe that operational excellence starts with reliable facilities, efficient systems, and dedicated professionals. We are committed to creating productive environments that support growth, innovation, and long-term success. As we continue to expand, we are looking for motivated individuals who take pride in maintaining high standards and delivering quality work. The Entry Level Customer Service Assistant serves as a key point of contact for customers, helping to ensure positive experiences through professional communication, problem-solving, and service support. This role offers hands-on training and career development opportunities while contributing to a customer-focused team environment. Responsibilities * Provide friendly and professional assistance to customers regarding products and services. * Respond to customer inquiries and resolve concerns efficiently. * Maintain accurate customer records and documentation. * Support daily customer service and administrative operations. * Collaborate with team members to ensure exceptional service standards. * Assist with customer follow-ups and account updates. * Identify customer needs and provide appropriate solutions. * Contribute to a positive and professional customer experience. ## Qualifications * Strong verbal and written communication skills. * Excellent interpersonal and relationship-building abilities. * Positive attitude and professional demeanor. * Strong organizational and time management skills. * Ability to work effectively both independently and within a team. * Problem-solving mindset and attention to detail. * Willingness to learn and adapt in a fast-paced environment. * Basic computer proficiency and administrative skills. ## Additional Information * Competitive salary package. * Comprehensive training and professional development. * Career growth and advancement opportunities. * Supportive and collaborative team environment. * Opportunity to develop valuable customer service and business skills. * Hands-on mentorship from experienced professionals. * Stable full-time position with long-term career potential. * Dynamic workplace focused on personal and professional success.", "summaryDescription" : "Entry Level Customer Service Assistant at Alphabe Insight Inc. Provide friendly and professional assistance. Respond to customer inquiries", "postedDate" : "2026-06-15T17:48:58.000", "createdAt" : "2026-06-16T00:06:49.919", "lastUpdated" : "2026-06-16T11:05:51.503", "ingestTimestamp" : "2026-06-16T00:06:49.919", "mongoId" : "6a305981f292fd229cf48482", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 38000, "salaryAnnualMax" : 48000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "sales", "jobSubcategory" : "customer_success", "seniorityLevel" : "Entry", "dataQualityScore" : 0.8888889, "_score" : 710.2372, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Operations", "llmIndustryConfidence" : 0.95 }, { "id" : "6a306767f292fd229cfbc93d", "title" : "Administrative Assistant — KL Office", "company" : "EdgeConneX", "salary" : { "min" : 55000.0, "max" : 80000.0, "currency" : "MYR", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Administrative Assistant in Malaysia, adjusted for mid-seniority and the technology industry." }, "location" : "Malaysia", "locations" : [ "Malaysia" ], "timestamp" : "2026-06-16T08:44:13.544", "fingerprint" : "4ec9e4e21c77f9dfdba8d882cff539bda8ac7000ee215e76d31e137992130f9c", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://www.edgeconnex.com/company/careers/?gh_jid=5164862007", "externalId" : "5164862007", "industryFunction" : { }, "structuredLocations" : [ { "country" : "Malaysia", "continent" : "as", "workMode" : "onsite" } ], "locationText" : "Malaysia", "employmentType" : "FULL_TIME", "coreResponsibilities" : "Manage office operations, Coordinate meetings and appointments, Prepare reports and presentations, Maintain office supplies and equipment, Assist with travel arrangements, Handle incoming and outgoing mail, Greet visitors and answer phones, Support administrative staff", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Led by an experienced management team and supported by a strong investor group, including large and experienced institutions and strategic partners, EdgeConneX offers a dynamic, fast-paced work environment where we are bringing flexibility, proximity, power, and connectivity to some of the world’s key businesses. With major offices in Herndon, Denver, and Amsterdam, we have a global footprint and a unified team of employees committed to providing a premier customer experience and delivering the full spectrum of data center solutions, from core to edge, like no other data center provider can do. Focused on driving innovation and helping our customers define and deliver their own unique vision for the Edge, at any scale, in any market worldwide, for any requirement, we are building tomorrow’s data center infrastructure, today for some of the world’s most demanding Network, Content, and Cloud customers. Title: Administrative Assistant — KL Office About the Role This isn’t a background role — it’s a linchpin position. As our Administrative Assistant, you’ll be the go-to person who makes the KL office run seamlessly: the first face visitors see, the person teammates rely on when they need something done, and the force behind the behind-the-scenes operations that let everyone else do their best work. You’ll report to the KL Office Manager and work 40 hours per week on-site. What You’ll Do Own the Front Door Be the warm, confident first impression for every visitor, vendor, and colleague who walks through the door. Handle incoming calls with professionalism and direct them to the right people fast. Run a Sharp Office Keep workspaces, conference rooms, and the kitchen clean, organized, and stocked — so people can focus on the work that matters. Source and order supplies, track deliveries, and manage all incoming and outgoing mail and packages. Coordinate with building management to tackle maintenance issues before they become headaches. Drive Operations Maintain office policies, procedures, the employee directory, and badge inventory with meticulous accuracy. Submit and reconcile expense reports and handle occasional off-site errands. Manage company merchandise — tracking stock online and in the office and keeping leadership informed. Make People Feel Welcome Lead new employee onboarding and offboarding — you set the tone for the employee experience from day one. Coordinate catering for meetings and events that bring the team together. Support Senior Leadership Assist with legal documents, signature collection, and required authorizations. Handle travel booking and provide support to the KL Office Manager. Step in wherever you’re needed — this role evolves with the team. Who You Are A people person who genuinely enjoys helping others and creating great experiences. A clear communicator — in writing and in conversation. Detail-obsessed and proactive — you spot problems before they happen and solve them quietly. A natural multi-tasker who stays calm and organized when priorities shift. Self-directed — you don’t need someone standing over you to do excellent work. What You Bring 5+ years in office administration, reception, or a similar role (required) Strong working knowledge of Microsoft Office Suite: familiarity with scheduling and travel booking tools is a plus. A strong background in customer service and hospitality. An energetic, dependable presence and a consistently professional demeanor. EdgeConneX believes inclusion – of thought, backgrounds and experiences – affects all that we do, from our employees to the solutions we deliver. Our goal is to create an environment where embracing differences helps deepen the lives and work experience of our employees, enhances our innovation and creativity, and enriches our involvement in our communities. EdgeConneX is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin or ancestry, physical or mental disability, as well as any other category protected by applicable federal, state, or local laws. EdgeConneX offers a competitive benefits package. For more information on how we process your data, visit our Data Privacy Policy here.", "summaryDescription" : "Administrative Assistant — KL Office at EdgeConneX. Manage office operations. Coordinate meetings and appointments", "postedDate" : "2026-06-15T23:27:43.054", "createdAt" : "2026-06-15T23:27:43.054", "lastUpdated" : "2026-06-16T08:44:13.544", "ingestTimestamp" : "2026-06-15T23:27:43.054", "mongoId" : "6a306767f292fd229cfbc93d", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "50k-75k", "hasSalary" : false, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "_score" : 706.25995, "daysOld" : 0, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a3051bbf292fd229cf05be0", "title" : "Administrative Assistant – Business Operations", "company" : "Blueprint Technologies", "salary" : { "min" : 28.0, "max" : 31.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Bellevue, WA, United States", "locations" : [ "Bellevue", "WA", "United States" ], "timestamp" : "2026-06-16T09:32:13.835", "fingerprint" : "9672340b43ac9cd0087976c0e8d0619e6201409ed222b56ea38248f1ac74c786", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/bpcs/jobs/8007924", "externalId" : "8007924", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Redmond", "state" : "Washington", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "47.6694141,-122.1238767" } ], "locationText" : "Redmond, Washington, United States", "employmentType" : "FULL_TIME", "coreResponsibilities" : "Manage daily office operations, Coordinate meetings and appointments, Prepare reports and presentations, Maintain office supplies and equipment, Assist with vendor management, Support cross-functional projects, Handle incoming communications, Organize travel arrangements, Process invoices and expenses, Maintain filing systems, Provide administrative support to staff, Ensure smooth office workflow", "teamCollaboration" : "Cross-functional teams; Support staff", "remoteFriendly" : true, "workSiteFlexibility" : "Flexible", "rawDescription" : "Who is Blueprint? We are a technology solutions firm headquartered in Bellevue, Washington, with a strong presence across the United States. Unified by a shared passion for solving complicated problems, our people are our greatest asset. We use technology as a tool to bridge the gap between strategy and execution, powered by the knowledge, skills, and the expertise of our teams, who all have unique perspectives and years of experience across multiple industries. We’re bold, smart, agile, and fun. What does Blueprint do? Blueprint helps organizations unlock value from existing assets by leveraging cutting-edge technology to create additional revenue streams and new lines of business. We connect strategy, business solutions, products, and services to transform and grow companies. Why Blueprint? At Blueprint, we believe in the power of possibility and are passionate about bringing it to life. Whether you join our bustling product division, our multifaceted services team or you want to grow your career in human resources, your ability to make an impact is amplified when you join one of our teams. You’ll focus on solving unique business problems while gaining hands-on experience with the world’s best technology. We believe in unique perspectives and build teams of people with diverse skillsets and backgrounds. At Blueprint, you’ll have the opportunity to work with multiple clients and teams, such as data science and product development, all while learning, growing, and developing new solutions. We guarantee you won’t find a better place to work and thrive than at Blueprint. In This Role In this role, you will provide comprehensive administrative and operational support to executive leadership within a dynamic business group experiencing organizational changes. You will serve as a key point of coordination, ensuring smooth day-to-day operations through proactive calendar management, effective communication, and support for budgeting and headcount tracking processes. This role requires strong organizational skills, responsiveness, and the ability to manage multiple priorities in a fast-paced, hybrid work environment. Responsibilities Manage complex executive calendars, including scheduling meetings, resolving conflicts, and prioritizing business needs Provide day-to-day administrative support to leaders and their teams Coordinate meetings, events, and travel arrangements, ensuring seamless execution Process business expenses and provide support with budgeting and financial tracking Maintain and track headcount and organizational data using internal systems Support procurement activities, including ordering office supplies, equipment, and vendor coordination Serve as a primary point of contact for internal and external stakeholders Monitor and respond to high volumes of email communication in a timely and professional manner Assist with special projects and ad hoc administrative tasks as needed Ensure deadlines are met while maintaining a high level of accuracy and attention to detail Qualifications 2–4 years of administrative, executive support, or related experience Proven experience managing calendars and scheduling for leaders or teams Proficiency with core productivity tools such as Excel, Outlook, and the broader Office Suite Experience supporting expense reporting, budgeting, or financial tracking activities Strong organizational, multitasking, and time management skills Excellent written and verbal communication skills Ability to work in a hybrid environment with some in-office presence required Demonstrated ability to meet deadlines, remain responsive, and maintain a positive, professional attitude Preferred Qualifications Prior experience providing administrative or executive support within a large corporate environment Familiarity with internal HR or organizational tracking systems (e.g., headcount tools such as Employee Central or similar platforms) Experience supporting teams undergoing organizational changes, transitions, or restructuring Exposure to procurement processes and vendor coordination Advanced Excel skills or experience handling data tracking and reporting Ability to anticipate needs and proactively support leadership with minimal supervision Salary Range At Blueprint, we strive to offer competitive pay that reflects the value of our team members. Compensation for this role is influenced by a variety of factors, including skills, education, responsibilities, experience, and geographic market. For candidates based in Washington State, the anticipated salary range is $28– $31 per hour. Please note that we typically do not hire new employees at the top of the posted range. Actual starting pay will be determined based on experience, skills, and internal equity. The final salary and job title may vary depending on the selected candidate’s qualifications and could fall outside the stated range. Equal Opportunity Employer Blueprint Technologies, LLC is an equal employment opportunity employer. Qualified applicants are considered without regard to race, color, age, disability, sex, gender identity or expression, orientation, veteran/military status, religion, national origin, ancestry, marital, or familial status, genetic information, citizenship, or any other status protected by law. If you need assistance or a reasonable accommodation to complete the application process, please reach out to: recruiting@bpcs.com Blueprint believe in the importance of a healthy and happy team, which is why our comprehensive benefits package includes: Medical, dental, and vision coverage Flexible Spending Account 401k program Competitive PTO offerings Parental Leave Opportunities for professional growth and development Location: Hybrid in Redmond, WA", "summaryDescription" : "Administrative Assistant – Business Operations at Blueprint Technologies. Manage daily office operations. Coordinate meetings and appointments", "postedDate" : "2026-06-15T23:16:12.437", "createdAt" : "2026-06-15T23:16:12.437", "lastUpdated" : "2026-06-16T09:32:13.835", "ingestTimestamp" : "2026-06-15T23:16:12.437", "mongoId" : "6a3051bbf292fd229cf05be0", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 58240, "salaryAnnualMax" : 64480, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "_score" : 703.67456, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a309acbf292fd229c0ed15c", "title" : "Administration Assistant", "company" : "Konecranes", "industry" : "Machinery", "salary" : { "min" : 1.2E7, "max" : 1.8E7, "currency" : "VND", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Junior Administration Assistant in Ha Noi, Vietnam, adjusted for the manufacturing industry and company size." }, "location" : "Ha Noi, VN", "locations" : [ "Ha Noi", "VN" ], "timestamp" : "2026-06-16T15:55:39.416", "fingerprint" : "a1edc7bd5941c4ca5e697753fd5ae540b58f44b37ebb931cc9924918020788f6", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/Konecranes/744000132118969-administration-assistant", "externalId" : "744000132118969", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Ha Noi", "country" : "Vietnam", "continent" : "as", "source" : "llm", "workMode" : "onsite", "geo" : "21.0283334,105.8540410" } ], "locationText" : "Ha Noi, Vietnam", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "experienceLevel" : "not-applicable", "professionalSkills" : [ "Business process improvement", "Document preparation", "Costing", "Technical specification clarification", "Bidding documentation", "Sales support", "Accounts receivable follow-up", "Business data analysis", "Reporting" ], "majorSkills" : "Bidding documentation, Administrative support, Operational support", "majorSkillsList" : [ "Bidding documentation", "Administrative support", "Operational support" ], "coreResponsibilities" : "Prepare bidding documentation, Make costing for bids, Clarify technical specifications, Coordinate with salesmen, Coordinate with regional support team, Submit bidding documentation, Provide administrative support, Provide operational support, Assist managers in improving business processes, Resolve day-to-day issues, Contribute to development of internal policies, Contribute to enhancement of internal guidelines, Contribute to development of standard operating procedures, Identify recurring issues, Propose practical solutions, Collaborate with cross-functional teams, Support sales function in AR follow-up, Prepare business data for analysis, Prepare reports for analysis", "teamCollaboration" : "Work with salesmen; Work with regional support team; Collaborate with cross-functional teams; Build effective working relationships with suppliers; Build effective working relationships with customers; Build effective working relationships with internal stakeholders", "domainKnowledge" : "ISO 14001; ISO 45001", "domainList" : [ "iso-14001", "iso-45001" ], "domainSpecificKnowledge" : [ "ISO 14001", "ISO 45001" ], "communicationSkills" : "Written communication; Verbal communication", "documentationSkills" : "Bidding documentation; Technical documentation", "problemSolvingSkills" : "Propose practical solutions", "specialRequirements" : "Willingness to travel domestically", "qualificationsBasic" : "Bachelor's degree, Proficient in English (minimum B2 level), Written and verbal communication skills, Good understanding of technical documentation and drawings, Detail-oriented with organisational and coordination capabilities, Ability to work collaboratively across functions and manage multiple priorities", "qualificationsPreferred" : "Bachelor's in Engineering or related area, Minimum of 3 years relevant experience, Experience in document preparation for bidding in government or project-based environments", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "At Konecranes, we believe that great customer experience is built on the people behind the Konecranes name. Everything we do, we do with passion and drive. We believe diversity drives business success and is the foundation for our growth. We welcome different backgrounds and skills that enrich our community and we promote a place where we can ALL be ourselves. This is what makes Konecranes a unique place to work. JOB PURPOSE Provide structured and efficient administrative and business support to the ISE business unit, ensuring timely preparation of bidding documentation and effective coordination in accordance with company policies and procedures. KEY RESPONSIBILITIES 1. Prepare, make costing, clarify technical specifications, work together with salesmen, regional support team and customers; coordinate and submit bidding documentation, ensuring completeness, accuracy, and compliance with client and regulatory requirements. 2. Provide administrative and operational support within assigned scope to assist managers in improving business processes and resolving day-to-day issues. 3. Contribute to the development and enhancement of internal policies, guidelines, and standard operating procedures within the function. 4. Identify recurring issues, propose practical solutions, and collaborate with cross-functional teams to drive improvements; may support or lead specific project tasks when required. 5. Support the sales function in accounts receivable (AR) follow-up and preparation of business data and reports for analysis. 6. Perform other duties as assigned by the line manager. 7. Awareness of ISO 14001 and 45001 standards ## Qualifications JOBHOLDER REQUIREMENTS * Educational requirements: Bachelor’s degree, preferably in Engineering or a related area. * Specialized requirements – Qualifications/licences: * Years of professional experience: Preferably a minimum of 3 years of relevant experience, particularly in document preparation for bidding in government or project-based environments. * Language skills: Proficient in English (minimum B2 level) * Other: * Strong written and verbal communication skills. * Good understanding of technical documentation and drawings. * Detail-oriented with strong organisational and coordination capabilities. * Proactive, with a “can-do” attitude and ability to build effective working relationships with suppliers, customers, and internal stakeholders. * Ability to work collaboratively across functions and manage multiple priorities. * Willingness to travel domestically as required. ## Additional Information Konecranes moves what matters . We are a global leader in material handling solutions, serving a broad range of customers across multiple industries. We consistently set the industry benchmark, from everyday improvements to the breakthroughs at moments that matter most, because we know we can always find a safer, more productive and sustainable way. That's why, with 16 000+ professionals in over 50 countries, we are trusted every day to lift, handle and move what the world needs. Konecranes is committed to ensuring that all employees and job applicants are treated fairly in an environment which is free from any form of discrimination.", "summaryDescription" : "Administration Assistant at Konecranes. Skills: Bidding documentation, Administrative support, Operational support. Prepare bidding documentation. Make costing for bids", "postedDate" : "2026-06-15T06:19:50.000", "createdAt" : "2026-06-16T03:36:46.535", "lastUpdated" : "2026-06-16T15:55:39.416", "ingestTimestamp" : "2026-06-16T03:36:46.535", "mongoId" : "6a309acbf292fd229c0ed15c", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "200k+", "hasSalary" : false, "allSkills" : [ "Bidding documentation", "Administrative support", "Operational support", "Business process improvement", "Document preparation", "Costing", "Technical specification clarification", "Sales support", "Accounts receivable follow-up", "Business data analysis", "Reporting", "ISO 14001", "ISO 45001" ], "skillCount" : 13, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Junior", "dataQualityScore" : 1.0, "_score" : 702.55817, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Manufacturing", "llmIndustryConfidence" : 0.92 }, { "id" : "6a30529df292fd229cf0ef25", "title" : "Administration Assistant", "company" : "Konecranes", "industry" : "Machinery", "salary" : { "min" : 1.2E7, "max" : 1.8E7, "currency" : "VND", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Junior Administration Assistant in Ha Noi, Vietnam, adjusted for the manufacturing industry and company size." }, "location" : "Ha Noi, VN", "locations" : [ "Ha Noi", "VN" ], "timestamp" : "2026-06-16T06:25:02.816", "fingerprint" : "fbc1a64a34adcf1c1270ed144b7bd91c1c71ac152d5fe3aa181aa9d365ebc554", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/Konecranes/744000132118969-administration-assistant", "externalId" : "744000132118969", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Ha Noi", "country" : "Vietnam", "continent" : "as", "source" : "llm", "workMode" : "onsite", "geo" : "21.0283334,105.8540410" } ], "locationText" : "Ha Noi, Vietnam", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "experienceLevel" : "not-applicable", "professionalSkills" : [ "Business support", "Process improvement", "Data analysis" ], "hardSkillsList" : [ "Costing", "Technical specifications", "Bidding documentation" ], "hardSkills" : [ { "name" : "Costing", "level" : "intermediate" }, { "name" : "Technical specifications", "level" : "intermediate" }, { "name" : "Bidding documentation", "level" : "intermediate" } ], "majorSkills" : "Administrative support, Bidding documentation, Process enhancement", "majorSkillsList" : [ "Administrative support", "Bidding documentation", "Process enhancement" ], "coreResponsibilities" : "Prepare bidding documentation, Make costing for bids, Clarify technical specifications, Work with salesmen, Coordinate with regional support team, Submit bidding documentation, Provide administrative support, Provide operational support, Assist managers in improving business processes, Resolve day-to-day issues, Contribute to development of internal policies, Contribute to enhancement of guidelines, Contribute to development of standard operating procedures, Identify recurring issues, Propose practical solutions, Collaborate with cross-functional teams, Support sales function in AR follow-up, Prepare business data for analysis, Prepare reports for analysis, Perform other duties as assigned", "teamCollaboration" : "Work with salesmen; Coordinate with regional support team; Collaborate with cross-functional teams; Build effective working relationships with suppliers; Build effective working relationships with customers; Build effective working relationships with internal stakeholders", "domainKnowledge" : "ISO 14001 standards; ISO 45001 standards", "domainList" : [ "iso-14001-standards", "iso-45001-standards" ], "domainSpecificKnowledge" : [ "ISO 14001 standards", "ISO 45001 standards" ], "communicationSkills" : "Written communication; Verbal communication", "documentationSkills" : "Bidding documentation; Technical documentation; Standard operating procedures", "problemSolvingSkills" : "Identify recurring issues; Propose practical solutions", "specialRequirements" : "Willingness to travel domestically", "qualificationsBasic" : "Bachelor's degree, Proficient in English (minimum B2 level), Written and verbal communication skills, Good understanding of technical documentation and drawings, Detail-oriented with organisational and coordination capabilities, Ability to work collaboratively across functions and manage multiple priorities", "qualificationsPreferred" : "Bachelor's preferably in Engineering or related area, Minimum of 3 years relevant experience, Experience in document preparation for bidding in government or project-based environments", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "At Konecranes, we believe that great customer experience is built on the people behind the Konecranes name. Everything we do, we do with passion and drive. We believe diversity drives business success and is the foundation for our growth. We welcome different backgrounds and skills that enrich our community and we promote a place where we can ALL be ourselves. This is what makes Konecranes a unique place to work. JOB PURPOSE Provide structured and efficient administrative and business support to the ISE business unit, ensuring timely preparation of bidding documentation and effective coordination in accordance with company policies and procedures. KEY RESPONSIBILITIES 1. Prepare, make costing, clarify technical specifications, work together with salesmen, regional support team and customers; coordinate and submit bidding documentation, ensuring completeness, accuracy, and compliance with client and regulatory requirements. 2. Provide administrative and operational support within assigned scope to assist managers in improving business processes and resolving day-to-day issues. 3. Contribute to the development and enhancement of internal policies, guidelines, and standard operating procedures within the function. 4. Identify recurring issues, propose practical solutions, and collaborate with cross-functional teams to drive improvements; may support or lead specific project tasks when required. 5. Support the sales function in accounts receivable (AR) follow-up and preparation of business data and reports for analysis. 6. Perform other duties as assigned by the line manager. 7. Awareness of ISO 14001 and 45001 standards ## Qualifications JOBHOLDER REQUIREMENTS * Educational requirements: Bachelor’s degree, preferably in Engineering or a related area. * Specialized requirements – Qualifications/licences: * Years of professional experience: Preferably a minimum of 3 years of relevant experience, particularly in document preparation for bidding in government or project-based environments. * Language skills: Proficient in English (minimum B2 level) * Other: * Strong written and verbal communication skills. * Good understanding of technical documentation and drawings. * Detail-oriented with strong organisational and coordination capabilities. * Proactive, with a “can-do” attitude and ability to build effective working relationships with suppliers, customers, and internal stakeholders. * Ability to work collaboratively across functions and manage multiple priorities. * Willingness to travel domestically as required. ## Additional Information Konecranes moves what matters . We are a global leader in material handling solutions, serving a broad range of customers across multiple industries. We consistently set the industry benchmark, from everyday improvements to the breakthroughs at moments that matter most, because we know we can always find a safer, more productive and sustainable way. That's why, with 16 000+ professionals in over 50 countries, we are trusted every day to lift, handle and move what the world needs. Konecranes is committed to ensuring that all employees and job applicants are treated fairly in an environment which is free from any form of discrimination.", "summaryDescription" : "Administration Assistant at Konecranes. Skills: Administrative support, Bidding documentation, Process enhancement. Prepare bidding documentation. Make costing for bids", "postedDate" : "2026-06-15T06:19:50.000", "createdAt" : "2026-06-15T21:45:40.455", "lastUpdated" : "2026-06-16T06:25:02.816", "ingestTimestamp" : "2026-06-15T21:45:40.455", "mongoId" : "6a30529df292fd229cf0ef25", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "200k+", "hasSalary" : false, "allSkills" : [ "Costing", "Technical specifications", "Bidding documentation", "Administrative support", "Process enhancement", "Business support", "Process improvement", "Data analysis", "ISO 14001 standards", "ISO 45001 standards" ], "skillCount" : 10, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Junior", "dataQualityScore" : 1.0, "_score" : 702.55817, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Manufacturing", "llmIndustryConfidence" : 0.92 }, { "id" : "6a309acbf292fd229c0ed15d", "title" : "Administration Assistant", "company" : "Konecranes", "industry" : "Machinery", "salary" : { "min" : 1.5E7, "max" : 2.4E7, "currency" : "VND", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Administration Assistant in Ho Chi Minh, Vietnam, adjusted for mid-seniority and the manufacturing industry." }, "location" : "Ho Chi Minh, Di An, VN", "locations" : [ "Ho Chi Minh", "Di An", "VN" ], "timestamp" : "2026-06-16T13:09:38.096", "fingerprint" : "a5fa4c1016daf596c73bd4639898b727760b911bcc6ddb8776bd1ffa5e32df4b", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/Konecranes/744000132118779-administration-assistant", "externalId" : "744000132118779", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Ho Chi Minh", "country" : "Vietnam", "continent" : "as", "source" : "llm", "workMode" : "onsite", "geo" : "10.8186965,106.6518346" }, { "city" : "Di An", "country" : "Vietnam", "continent" : "as", "source" : "llm", "workMode" : "onsite", "geo" : "10.9079224,106.7694761" } ], "locationText" : "Ho Chi Minh, Vietnam; Di An, Vietnam", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "experienceLevel" : "not-applicable", "professionalSkills" : [ "Business support", "Costing", "Document preparation", "Business process improvement", "Policy development", "Guideline development", "Standard operating procedures", "Sales support", "Accounts receivable follow-up", "Data analysis" ], "majorSkills" : "Bidding documentation, Administrative support, Operational support", "majorSkillsList" : [ "Bidding documentation", "Administrative support", "Operational support" ], "coreResponsibilities" : "Prepare bidding documentation, Make costing for bids, Clarify technical specifications, Work with salesmen, Work with regional support team, Coordinate bidding documentation submission, Provide administrative support, Provide operational support, Assist managers in improving business processes, Resolve day-to-day issues, Contribute to development of internal policies, Contribute to enhancement of internal guidelines, Contribute to enhancement of standard operating procedures, Identify recurring issues, Propose practical solutions, Collaborate with cross-functional teams, Support sales function in AR follow-up, Prepare business data for analysis, Prepare reports for analysis, Perform other duties as assigned", "teamCollaboration" : "Work with salesmen; Work with regional support team; Collaborate with cross-functional teams; Build effective working relationships with suppliers; Build effective working relationships with customers; Build effective working relationships with internal stakeholders", "domainKnowledge" : "ISO 14001; ISO 45001; Technical documentation; Bidding documentation", "domainList" : [ "iso-14001", "iso-45001", "technical-documentation", "bidding-documentation" ], "domainSpecificKnowledge" : [ "ISO 14001", "ISO 45001", "Technical documentation", "Bidding documentation" ], "communicationSkills" : "Written communication; Verbal communication", "documentationSkills" : "Bidding documentation; Technical documentation", "problemSolvingSkills" : "Identify recurring issues; Propose practical solutions", "specialRequirements" : "Willingness to travel domestically", "qualificationsBasic" : "Bachelor's degree, Proficient in English (B2 level), Written and verbal communication skills, Good understanding of technical documentation and drawings, Detail-oriented with organisational and coordination capabilities, Ability to work collaboratively across functions, Manage multiple priorities", "qualificationsPreferred" : "Bachelor's in Engineering or related area, Minimum 3 years relevant experience, Experience in document preparation for bidding in government or project-based environments", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "At Konecranes, we believe that great customer experience is built on the people behind the Konecranes name. Everything we do, we do with passion and drive. We believe diversity drives business success and is the foundation for our growth. We welcome different backgrounds and skills that enrich our community and we promote a place where we can ALL be ourselves. This is what makes Konecranes a unique place to work. JOB PURPOSE Provide structured and efficient administrative and business support to the ISE business unit, ensuring timely preparation of bidding documentation and effective coordination in accordance with company policies and procedures. KEY RESPONSIBILITIES 1. Prepare, make costing, clarify technical specifications, work together with salesmen, regional support team and customers; coordinate and submit bidding documentation, ensuring completeness, accuracy, and compliance with client and regulatory requirements. 2. Provide administrative and operational support within assigned scope to assist managers in improving business processes and resolving day-to-day issues. 3. Contribute to the development and enhancement of internal policies, guidelines, and standard operating procedures within the function. 4. Identify recurring issues, propose practical solutions, and collaborate with cross-functional teams to drive improvements; may support or lead specific project tasks when required. 5. Support the sales function in accounts receivable (AR) follow-up and preparation of business data and reports for analysis. 6. Perform other duties as assigned by the line manager. 7. Awareness of ISO 14001 and 45001 standards ## Qualifications JOBHOLDER REQUIREMENTS * Educational requirements: Bachelor’s degree, preferably in Engineering or a related area. * Specialized requirements – Qualifications/licences: * Years of professional experience: Preferably a minimum of 3 years of relevant experience, particularly in document preparation for bidding in government or project-based environments. * Language skills: Proficient in English (minimum B2 level) * Other: * Strong written and verbal communication skills. * Good understanding of technical documentation and drawings. * Detail-oriented with strong organisational and coordination capabilities. * Proactive, with a “can-do” attitude and ability to build effective working relationships with suppliers, customers, and internal stakeholders. * Ability to work collaboratively across functions and manage multiple priorities. * Willingness to travel domestically as required. ## Additional Information Konecranes moves what matters . We are a global leader in material handling solutions, serving a broad range of customers across multiple industries. We consistently set the industry benchmark, from everyday improvements to the breakthroughs at moments that matter most, because we know we can always find a safer, more productive and sustainable way. That's why, with 16 000+ professionals in over 50 countries, we are trusted every day to lift, handle and move what the world needs. Konecranes is committed to ensuring that all employees and job applicants are treated fairly in an environment which is free from any form of discrimination.", "summaryDescription" : "Administration Assistant at Konecranes. Skills: Bidding documentation, Administrative support, Operational support. Prepare bidding documentation. Make costing for bids", "postedDate" : "2026-06-15T06:18:06.000", "createdAt" : "2026-06-16T03:34:26.144", "lastUpdated" : "2026-06-16T13:09:38.096", "ingestTimestamp" : "2026-06-16T03:34:26.144", "mongoId" : "6a309acbf292fd229c0ed15d", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "200k+", "hasSalary" : false, "allSkills" : [ "Bidding documentation", "Administrative support", "Operational support", "Business support", "Costing", "Document preparation", "Business process improvement", "Policy development", "Guideline development", "Standard operating procedures", "Sales support", "Accounts receivable follow-up", "Data analysis", "ISO 14001", "ISO 45001", "Technical documentation" ], "skillCount" : 16, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 1.0, "_score" : 702.4935, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Manufacturing", "llmIndustryConfidence" : 0.92 } ], "status" : 200, "message" : "OK", "pagination" : { "page" : 0, "limit" : 50, "totalCount" : 81828, "totalPages" : 1637, "hasNext" : true, "hasPrevious" : false } }

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