{ "count" : 66075, "data" : [ { "id" : "6a306767f292fd229cfbc93d", "title" : "Administrative Assistant — KL Office", "company" : "EdgeConneX", "salary" : { "min" : 55000.0, "max" : 80000.0, "currency" : "MYR", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Administrative Assistant in Malaysia, adjusted for mid-seniority and the technology industry." }, "location" : "Malaysia", "locations" : [ "Malaysia" ], "timestamp" : "2026-06-16T08:44:13.544", "fingerprint" : "4ec9e4e21c77f9dfdba8d882cff539bda8ac7000ee215e76d31e137992130f9c", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://www.edgeconnex.com/company/careers/?gh_jid=5164862007", "externalId" : "5164862007", "industryFunction" : { }, "structuredLocations" : [ { "country" : "Malaysia", "continent" : "as", "workMode" : "onsite" } ], "locationText" : "Malaysia", "employmentType" : "FULL_TIME", "coreResponsibilities" : "Manage office operations, Coordinate meetings and appointments, Prepare reports and presentations, Maintain office supplies and equipment, Assist with travel arrangements, Handle incoming and outgoing mail, Greet visitors and answer phones, Support administrative staff", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Led by an experienced management team and supported by a strong investor group, including large and experienced institutions and strategic partners, EdgeConneX offers a dynamic, fast-paced work environment where we are bringing flexibility, proximity, power, and connectivity to some of the world’s key businesses. With major offices in Herndon, Denver, and Amsterdam, we have a global footprint and a unified team of employees committed to providing a premier customer experience and delivering the full spectrum of data center solutions, from core to edge, like no other data center provider can do. Focused on driving innovation and helping our customers define and deliver their own unique vision for the Edge, at any scale, in any market worldwide, for any requirement, we are building tomorrow’s data center infrastructure, today for some of the world’s most demanding Network, Content, and Cloud customers. Title: Administrative Assistant — KL Office About the Role This isn’t a background role — it’s a linchpin position. As our Administrative Assistant, you’ll be the go-to person who makes the KL office run seamlessly: the first face visitors see, the person teammates rely on when they need something done, and the force behind the behind-the-scenes operations that let everyone else do their best work. You’ll report to the KL Office Manager and work 40 hours per week on-site. What You’ll Do Own the Front Door Be the warm, confident first impression for every visitor, vendor, and colleague who walks through the door. Handle incoming calls with professionalism and direct them to the right people fast. Run a Sharp Office Keep workspaces, conference rooms, and the kitchen clean, organized, and stocked — so people can focus on the work that matters. Source and order supplies, track deliveries, and manage all incoming and outgoing mail and packages. Coordinate with building management to tackle maintenance issues before they become headaches. Drive Operations Maintain office policies, procedures, the employee directory, and badge inventory with meticulous accuracy. Submit and reconcile expense reports and handle occasional off-site errands. Manage company merchandise — tracking stock online and in the office and keeping leadership informed. Make People Feel Welcome Lead new employee onboarding and offboarding — you set the tone for the employee experience from day one. Coordinate catering for meetings and events that bring the team together. Support Senior Leadership Assist with legal documents, signature collection, and required authorizations. Handle travel booking and provide support to the KL Office Manager. Step in wherever you’re needed — this role evolves with the team. Who You Are A people person who genuinely enjoys helping others and creating great experiences. A clear communicator — in writing and in conversation. Detail-obsessed and proactive — you spot problems before they happen and solve them quietly. A natural multi-tasker who stays calm and organized when priorities shift. Self-directed — you don’t need someone standing over you to do excellent work. What You Bring 5+ years in office administration, reception, or a similar role (required) Strong working knowledge of Microsoft Office Suite: familiarity with scheduling and travel booking tools is a plus. A strong background in customer service and hospitality. An energetic, dependable presence and a consistently professional demeanor. EdgeConneX believes inclusion – of thought, backgrounds and experiences – affects all that we do, from our employees to the solutions we deliver. Our goal is to create an environment where embracing differences helps deepen the lives and work experience of our employees, enhances our innovation and creativity, and enriches our involvement in our communities. EdgeConneX is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin or ancestry, physical or mental disability, as well as any other category protected by applicable federal, state, or local laws. EdgeConneX offers a competitive benefits package. For more information on how we process your data, visit our Data Privacy Policy here.", "summaryDescription" : "Administrative Assistant — KL Office at EdgeConneX. Manage office operations. Coordinate meetings and appointments", "postedDate" : "2026-06-15T23:27:43.054", "createdAt" : "2026-06-15T23:27:43.054", "lastUpdated" : "2026-06-16T08:44:13.544", "ingestTimestamp" : "2026-06-15T23:27:43.054", "mongoId" : "6a306767f292fd229cfbc93d", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "50k-75k", "hasSalary" : false, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "daysOld" : 0, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a3096a5f292fd229c0d57d4", "title" : "Office Manager / Administrative Assistant", "industry" : "Administrative", "salary" : { "min" : 52000.0, "max" : 78000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Office Manager / Administrative Assistant in Atlanta, USA, adjusted for mid-seniority and 2-5 years of experience." }, "location" : "Atlanta, GA", "locations" : [ "Atlanta, GA" ], "timestamp" : "2026-06-16T15:54:33.890", "fingerprint" : "f5e5afe94c37103fd18448fab4ff14b7bcc655e3a7c9518be15f2725a222e8c6", "source" : "lever", "language" : "en", "applyUrl" : "https://jobs.lever.co/t5datacenters/3aced2af-2153-4430-8fb7-857382d24b02/apply", "externalId" : "3aced2af-2153-4430-8fb7-857382d24b02", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Atlanta", "state" : "Georgia", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "33.7544657,-84.3898151" } ], "locationText" : "Atlanta, Georgia, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 2, "experienceMaxYears" : 5, "coreResponsibilities" : "Serve as primary point of contact, Greet and assist visitors, Manage front desk responsibilities, Answer phones, Direct inquiries, Coordinate vendor visits, Coordinate service providers, Coordinate conference room scheduling, Coordinate meeting logistics, Maintain office common areas, Manage office supplies, Manage inventory, Coordinate mail, Coordinate shipping, Coordinate package deliveries, Coordinate office communications, Maintain office seating chart, Coordinate workplace logistics for new hires, Assign workspace, Administer office access, Administer parking, Administer badge, Assist with employee events, Assist with team lunches, Assist with company gatherings, Create positive workplace experience, Create professional workplace experience, Provide administrative support to Executive Vice Presidents, Manage calendars, Manage scheduling, Manage meeting coordination, Arrange travel, Arrange transportation, Arrange accommodations, Prepare expense reports, Submit expense reports, Coordinate meeting materials, Coordinate presentations, Coordinate supporting documentation, Take meeting notes, Track action items, Assist in preparing executive presentations, Assist in preparing executive reports, Assist in preparing board-related materials, Handle confidential information, Anticipate administrative needs, Proactively support leadership priorities", "toolProficiency" : [ "Microsoft Office Suite", "Outlook", "Word", "Excel", "PowerPoint" ], "communicationSkills" : "Written communication; Verbal communication", "qualificationsBasic" : "Organizational skills, Multitasking skills, Excellent written communication skills, Excellent verbal communication skills, Professional demeanor, Welcoming demeanor, Customer-service-oriented demeanor, Ability to prioritize competing demands, Proficiency with Microsoft Office Suite, Proficiency with Outlook, Proficiency with Word, Proficiency with Excel, Proficiency with PowerPoint", "qualificationsPreferred" : "2–5 years of experience in an administrative role, 2–5 years of experience in an office management role, 2–5 years of experience in a receptionist role, 2–5 years of experience in a related role, Prior experience supporting senior executives, Prior office management experience, Prior workplace coordination experience, Experience coordinating meetings, Experience coordinating events, Experience coordinating vendor relationships", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "## Summary Office Management Serve as the primary point of contact for employees, guests, vendors, and visitors. Greet and assist visitors, ensuring a professional and welcoming office environment. Manage front desk responsibilities, including answering phones and directing inquiries. Coordinate vendor visits and service providers, including building management, maintenance, cleaning services, and office suppliers. Coordinate conference room scheduling and meeting logistics as needed. Maintain office common areas, including conference rooms, reception areas, and breakrooms. Manage office supplies and inventory, ensuring the office remains fully stocked and organized. Coordinate mail, shipping, package deliveries, and office communications. Maintain office seating chart Work with HR to coordinate workplace logistics for new hires, including workspace assignments, office access, parking, and badge administration. Assist with employee events, team lunches, and company gatherings. Help create a positive and professional workplace experience for employees and guests. Administrative Support Provide administrative support to two Executive Vice Presidents. Manage calendars, scheduling, and meeting coordination. Arrange travel, transportation, and accommodations as needed. Prepare and submit expense reports. Coordinate meeting materials, presentations, and supporting documentation. Take meeting notes and track action items when required. Assist in preparing executive presentations, reports, and board-related materials. Handle confidential information with professionalism and discretion. Anticipate administrative needs and proactively support leadership priorities. ## Qualifications Preferred: 2–5 years of experience in an administrative, office management, receptionist, or related role. Prior experience supporting senior executives and/or prior office management or workplace coordination experience. Experience coordinating meetings, events, and vendor relationships Required: Strong organizational and multitasking skills. Excellent written and verbal communication skills. Professional, welcoming, and customer-service-oriented demeanor. Ability to prioritize competing demands in a fast-paced environment. Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint. .", "summaryDescription" : "Office Manager / Administrative Assistant. Serve as primary point of contact. Greet and assist visitors", "postedDate" : "2026-06-15T21:44:08.207", "createdAt" : "2026-06-15T21:44:08.207", "lastUpdated" : "2026-06-16T15:54:33.890", "ingestTimestamp" : "2026-06-16T03:24:49.444", "mongoId" : "6a3096a5f292fd229c0d57d4", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 52000, "salaryAnnualMax" : 78000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Microsoft Office Suite", "Outlook", "Word", "Excel", "PowerPoint" ], "skillCount" : 5, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustryConfidence" : 0.95 }, { "id" : "6a3054daf292fd229cf1b20b", "title" : "Administrative Support", "company" : "Expeditors", "industry" : "Financial Services", "salary" : { "min" : 42000.0, "max" : 55000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Entry Level Administrative Support in Eagan, United States, adjusted for the logistics industry and company size." }, "location" : "Eagan, MN, United States", "locations" : [ "Eagan", "MN", "United States" ], "timestamp" : "2026-06-16T07:56:26.467", "fingerprint" : "34c974e55771a998f6d5b6c0c5d43f5b53d27935784a5f567811f9766f291b55", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/Expeditors/744000132258259-administrative-support", "externalId" : "744000132258259", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Eagan", "state" : "Minnesota", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "44.8181730,-93.1659179" } ], "locationText" : "Eagan, Minnesota, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "entry", "technicalSkills" : "MS Excel, MS Word", "hardSkillsList" : [ "Invoice processing", "Data entry" ], "hardSkills" : [ { "name" : "Invoice processing", "level" : "intermediate" }, { "name" : "Data entry", "level" : "intermediate" } ], "majorSkills" : "Invoice processing, Data entry", "majorSkillsList" : [ "Invoice processing", "Data entry" ], "coreResponsibilities" : "Complete weekly invoice recaps, Upload documents into portals, Send out completed invoices, Process payable invoices, Process daily check requests, Monitor branch training reports, Data Entry, Monitor branch EDE report, Answer incoming calls, Sort incoming mail, Manage incoming checks", "teamCollaboration" : "Team environment", "domainKnowledge" : "International logistics; Global trade; Global supply chain management", "domainList" : [ "international-logistics", "global-trade", "global-supply-chain-management" ], "domainSpecificKnowledge" : [ "International logistics", "Global trade", "Global supply chain management" ], "toolProficiency" : [ "MS Excel", "MS Word" ], "communicationSkills" : "Communicate clearly", "continuousLearning" : "Training and Personnel Development Program", "qualificationsBasic" : "Accounting knowledge, Effective interpersonal skills, Listen, comprehend, communicate clearly, Good computer skills, Fluent in English", "qualificationsPreferred" : "Likes to work in a team environment, Pro-active approach, Organizational skills, Attention to Detail", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "We take care of our employees, and they take care of our customers! Become a full-time member of a global community! The international logistics industry is an integral piece of the global trade puzzle; we make the world go round. Global supply chain management is what we do, and at the heart of Expeditors you will find professionalism, leadership, and a friendly environment, all of which foster an innovative, customer service-based approach to logistics. Expeditors is a global logistics company headquartered in Seattle, Washington. As a Fortune 500 company, we employ over 19,000 trained professionals in a worldwide network of over 350+ locations across six continents. Expeditors satisfies the increasingly sophisticated needs of international trade through customized solutions and seamless, integrated information systems. Our Mission We recruit, train, and retain the very best logistics and technical experts the world over. We love to promote from within - more than 50 percent of our employees have been at Expeditors for five years or more. Our high retention rate is influenced by a unique compensation program for positions that are more than just jobs - they're chances to grow, do what you love and build a career with us! Major Duties and Responsibilities * Complete weekly invoice recaps * Uploading documents into various portals * Send out completed invoices * Process payable invoices booking * Process daily check requests * Monitor branch training reports * Data Entry * Monitor branch EDE report * Answer incoming calls * Sort incoming mail * Manage incoming checks ## Qualifications * Accounting knowledge * Effective interpersonal skills, including proven abilities to listen, comprehend, effectively communicate clearly and concisely to obtain positive results * Likes to work in a team environment * Pro-active approach, strong organizational skills * Strong Attention to Detail * Good computer skills (MS Excel, MS Word) * Fluent in English ## Additional Information Expeditors offers excellent benefits: * Paid Vacation, Holiday, Sick Time * Health Plan: Medical * Life Insurance * Employee Stock Purchase Plan * Training and Personnel Development Program * Growth opportunities within the company * Employee Referral Program Bonus", "summaryDescription" : "Administrative Support at Expeditors. Skills: Invoice processing, Data entry. Complete weekly invoice recaps. Upload documents into portals", "postedDate" : "2026-06-15T18:03:58.000", "createdAt" : "2026-06-15T23:34:25.798", "lastUpdated" : "2026-06-16T07:56:26.467", "ingestTimestamp" : "2026-06-15T23:34:25.798", "mongoId" : "6a3054daf292fd229cf1b20b", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 42000, "salaryAnnualMax" : 55000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Invoice processing", "Data entry", "International logistics", "Global trade", "Global supply chain management", "MS Excel", "MS Word" ], "skillCount" : 7, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 1.0, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Logistics", "llmIndustryConfidence" : 0.95 }, { "id" : "6a304f64f292fd229cee7524", "title" : "Administrative Support", "company" : "Expeditors", "industry" : "Financial Services", "salary" : { "min" : 42000.0, "max" : 55000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Entry Level Administrative Support in Eagan, United States, adjusted for the logistics industry and company size." }, "location" : "Eagan, MN, United States", "locations" : [ "Eagan", "MN", "United States" ], "timestamp" : "2026-06-16T06:22:09.924", "fingerprint" : "53571e49eeccb6ff89436a33fd54d000e063ad8cc0e3e58e0ea92c766858802e", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/Expeditors/744000132258259-administrative-support", "externalId" : "744000132258259", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Eagan", "state" : "Minnesota", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "44.8181730,-93.1659179" } ], "locationText" : "Eagan, Minnesota, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "entry", "technicalSkills" : "MS Excel, MS Word", "professionalSkills" : [ "Logistics" ], "hardSkillsList" : [ "Data Entry", "Invoice processing" ], "hardSkills" : [ { "name" : "Data Entry", "level" : "intermediate" }, { "name" : "Invoice processing", "level" : "intermediate" } ], "majorSkills" : "Invoice processing, Data Entry", "majorSkillsList" : [ "Invoice processing", "Data Entry" ], "coreResponsibilities" : "Complete weekly invoice recaps, Upload documents into portals, Send out completed invoices, Process payable invoices booking, Process daily check requests, Monitor branch training reports, Data Entry, Monitor branch EDE report, Answer incoming calls, Sort incoming mail, Manage incoming checks", "teamCollaboration" : "Work in a team environment", "domainKnowledge" : "International logistics; Global trade; Global supply chain management", "domainList" : [ "international-logistics", "global-trade", "global-supply-chain-management" ], "domainSpecificKnowledge" : [ "International logistics", "Global trade", "Global supply chain management" ], "toolProficiency" : [ "MS Excel", "MS Word" ], "communicationSkills" : "Communicate clearly; Communicate concisely", "continuousLearning" : "Training and Personnel Development Program; Growth opportunities", "qualificationsBasic" : "Accounting knowledge, Effective interpersonal skills, Listen, comprehend, communicate clearly, Good computer skills, Fluent in English", "qualificationsPreferred" : "Likes to work in a team environment, Pro-active approach, Organizational skills, Attention to Detail", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "We take care of our employees, and they take care of our customers! Become a full-time member of a global community! The international logistics industry is an integral piece of the global trade puzzle; we make the world go round. Global supply chain management is what we do, and at the heart of Expeditors you will find professionalism, leadership, and a friendly environment, all of which foster an innovative, customer service-based approach to logistics. Expeditors is a global logistics company headquartered in Seattle, Washington. As a Fortune 500 company, we employ over 19,000 trained professionals in a worldwide network of over 350+ locations across six continents. Expeditors satisfies the increasingly sophisticated needs of international trade through customized solutions and seamless, integrated information systems. Our Mission We recruit, train, and retain the very best logistics and technical experts the world over. We love to promote from within - more than 50 percent of our employees have been at Expeditors for five years or more. Our high retention rate is influenced by a unique compensation program for positions that are more than just jobs - they're chances to grow, do what you love and build a career with us! Major Duties and Responsibilities * Complete weekly invoice recaps * Uploading documents into various portals * Send out completed invoices * Process payable invoices booking * Process daily check requests * Monitor branch training reports * Data Entry * Monitor branch EDE report * Answer incoming calls * Sort incoming mail * Manage incoming checks ## Qualifications * Accounting knowledge * Effective interpersonal skills, including proven abilities to listen, comprehend, effectively communicate clearly and concisely to obtain positive results * Likes to work in a team environment * Pro-active approach, strong organizational skills * Strong Attention to Detail * Good computer skills (MS Excel, MS Word) * Fluent in English ## Additional Information Expeditors offers excellent benefits: * Paid Vacation, Holiday, Sick Time * Health Plan: Medical * Life Insurance * Employee Stock Purchase Plan * Training and Personnel Development Program * Growth opportunities within the company * Employee Referral Program Bonus", "summaryDescription" : "Administrative Support at Expeditors. Skills: Invoice processing, Data Entry. Complete weekly invoice recaps. Upload documents into portals", "postedDate" : "2026-06-15T18:03:58.000", "createdAt" : "2026-06-15T21:42:13.638", "lastUpdated" : "2026-06-16T06:22:09.924", "ingestTimestamp" : "2026-06-15T21:42:13.638", "mongoId" : "6a304f64f292fd229cee7524", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 42000, "salaryAnnualMax" : 55000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Data Entry", "Invoice processing", "Logistics", "International logistics", "Global trade", "Global supply chain management", "MS Excel", "MS Word" ], "skillCount" : 8, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 1.0, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Logistics", "llmIndustryConfidence" : 0.95 }, { "id" : "6a0da25158b93c861ea389fa", "title" : "Administrative Support-Student Assistant (Basic Needs Office West Dallas Center)", "salary" : { "min" : 23.78, "max" : 23.78, "currency" : "USD", "frequency" : "yearly" }, "location" : "United States of America", "locations" : [ "United States of America" ], "certifications" : [ "Tutoring Certification" ], "timestamp" : "2026-05-20T15:42:41.245", "fingerprint" : "014f6f62d6218b1957e2d4a7c48c4fe913cace52e52a928cde10062d9b9f870f", "source" : "workday", "language" : "en", "applyUrl" : "https://dallascollege.wd1.myworkdayjobs.com/WorkStudy/job/El-Centro-Campus/Administrative-Support-Student-Assistant---Basic-Needs-Office-West-Dallas-Center-_R12480", "externalId" : "R12480", "locationPoint" : "51.43667,5.97917", "structuredLocations" : [ { "country" : "United States", "continent" : "na", "workMode" : "remote" } ], "locationText" : "United States", "employmentType" : "PART_TIME", "professionalSkills" : [ "Administrative support", "Instructional support", "Mentor", "Specialized support", "Clerical support", "Office skills", "Tutoring", "Research", "Data compilation", "Data analysis", "Report generation", "System maintenance", "Graphic design", "Database management", "Office supply inventory and ordering" ], "hardSkillsList" : [ "Answering phones", "Greeting visitors", "Managing incoming and outgoing mail and small package deliveries", "Data entry", "Maintaining records", "Updating databases", "Filing", "Scanning", "Organizing documents", "Scheduling appointments, meetings, and managing calendars", "Preparing and proofreading correspondence, reports, presentations, and other documents", "Operating specialized technical equipment", "Working proficiently in department-specific software" ], "softSkillsList" : [ "Excellent customer service", "Team support", "Professional conduct", "Confidentiality", "Interpersonal skills", "Communication skills", "Ability to follow verbal and written instructions accurately and efficiently", "Ability to learn and adapt to new technologies, systems, and departmental procedures quickly", "Ability to exercise judgment in performing routine tasks and selecting appropriate procedures", "Ability to work independently with minimal supervision", "Ability to work collaboratively as part of a team", "Ability to maintain confidentiality and handle sensitive information with discretion" ], "hardSkills" : [ { "name" : "Answering phones", "level" : "intermediate" }, { "name" : "Greeting visitors", "level" : "intermediate" }, { "name" : "Managing incoming and outgoing mail and small package deliveries", "level" : "intermediate" }, { "name" : "Data entry", "level" : "intermediate" }, { "name" : "Maintaining records", "level" : "intermediate" }, { "name" : "Updating databases", "level" : "intermediate" }, { "name" : "Filing", "level" : "intermediate" }, { "name" : "Scanning", "level" : "intermediate" }, { "name" : "Organizing documents", "level" : "intermediate" }, { "name" : "Scheduling appointments, meetings, and managing calendars", "level" : "intermediate" }, { "name" : "Preparing and proofreading correspondence, reports, presentations, and other documents", "level" : "intermediate" }, { "name" : "Operating specialized technical equipment", "level" : "intermediate" }, { "name" : "Working proficiently in department-specific software", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Excellent customer service" }, { "name" : "Team support" }, { "name" : "Professional conduct" }, { "name" : "Confidentiality" }, { "name" : "Interpersonal skills" }, { "name" : "Communication skills" }, { "name" : "Ability to follow verbal and written instructions accurately and efficiently" }, { "name" : "Ability to learn and adapt to new technologies, systems, and departmental procedures quickly" }, { "name" : "Ability to exercise judgment in performing routine tasks and selecting appropriate procedures" }, { "name" : "Ability to work independently with minimal supervision" }, { "name" : "Ability to work collaboratively as part of a team" }, { "name" : "Ability to maintain confidentiality and handle sensitive information with discretion" } ], "majorSkills" : "Administrative support, Customer service, Data entry, Record keeping, Communication", "majorSkillsList" : [ "Administrative support", "Customer service", "Data entry", "Record keeping", "Communication" ], "coreResponsibilities" : "Provides excellent customer service to all students, faculty, staff, and campus visitors, serving as a welcoming and helpful first point of contact., Provides team support to colleagues, fostering a collaborative and productive work environment., Attends the workplace regularly, reports to work punctually, and follows a work schedule to keep up with the demands of the worksite., Completes all required training and professional development sessions to enhance skills and knowledge., Supports the mission, values, goals, and principles of the College., Performs additional duties/responsibilities as assigned by the supervisor., Answer phones, greet visitors, and provide general information or direct inquiries appropriately., Manage incoming and outgoing mail and small package deliveries., Perform data entry, maintain records, and update databases accurately., Assist with filing, scanning, and organizing documents., Schedule appointments, meetings, and manage calendars as needed., Prepare and proofread correspondence, reports, presentations, and other documents., Assist with office supply inventory and ordering., Provide support for departmental events, workshops, or special projects., Maintain confidentiality of sensitive information., Provides direct support in academic labs and classrooms, assisting with setup, organization, and general student needs., Addresses discipline-specific questions from students, offering clarification and guidance related to course material or lab assignments., Completes required Tutoring Certification after hire and provides one-on-one or group tutoring for specific discipline areas or lab subjects, reinforcing learning concepts., Offers technical assistance on institution-specific learning platforms, software, and equipment used for instruction., Completes campus/department-specific projects that may require independent research, data compilation, or specialized software application., Maintains strict confidentiality of all records, databases, and sensitive information associated with the assigned area, adhering to privacy policies., Manages small-scale research assignments or technical tasks, potentially involving data analysis, report generation, or system maintenance., Responsible for operating certain specialized technical equipment or working proficiently in department-specific software (e. g. , graphic design, database management, specific industry tools)., Provides support to the assigned area during college presentations, workshops, and campus events, which may include setup, registration, and attendee assistance.", "teamCollaboration" : "Provides team support to colleagues, fostering a collaborative and productive work environment.; Demonstrated ability to work collaboratively as part of a team.", "domainKnowledge" : "Basic Needs Office; College departments (Career Services, Advising and Counseling, Student Life, Library, Financial Aid, Student Support Services, Success Coaching, Food Pantry, Math, Science, and Business Labs, Intercultural Network, Writing Center, Computer Science Lab, Learning Commons, Speech Lab, Fitness Center, Athletic department, Communication Department, Campus President’s Office, Campus Support Services, Computer Science & Information Technology, Major Specific (i.e., Aviation, Culinary Arts, Human Resources))", "domainList" : [ "basic-needs-office", "college-departments-career-services", "advising-and-counseling", "student-life", "library", "financial-aid", "student-support-services", "success-coaching", "food-pantry", "math", "science", "and-business-labs", "intercultural-network", "writing-center", "computer-science-lab", "learning-commons", "speech-lab", "fitness-center", "athletic-department", "communication-department", "campus-president-s-office", "campus-support-services", "computer-science-information-technology", "major-specific-i-e", "aviation", "culinary-arts", "human-resources" ], "domainSpecificKnowledge" : [ "Basic Needs Office", "College departments (Career Services, Advising and Counseling, Student Life, Library, Financial Aid, Student Support Services, Success Coaching, Food Pantry, Math, Science, and Business Labs, Intercultural Network, Writing Center, Computer Science Lab, Learning Commons, Speech Lab, Fitness Center, Athletic department, Communication Department, Campus President’s Office, Campus Support Services, Computer Science & Information Technology, Major Specific (i.e., Aviation, Culinary Arts, Human Resources))" ], "toolProficiency" : [ "Microsoft Office Suite" ], "communicationSkills" : "interpersonal and communication skills; Excellent customer service", "continuousLearning" : "Completes all required training and professional development sessions to enhance skills and knowledge.; Demonstrated ability to learn and adapt to new technologies, systems, and departmental procedures quickly.", "problemSolvingSkills" : "Ability to exercise judgment in performing routine tasks and selecting appropriate procedures.", "specialRequirements" : "Student must have transportation to off-campus worksites.", "qualificationsBasic" : "Undergraduate student awarded federal work study funds in financial aid package., Must meet the Satisfactory Academic Progress standards set by Dallas College., Must be enrolled and certified in at least six hours (half time) for Fall, Spring and Summer semesters., Must be a U. S. citizen or eligible noncitizen., You must not have any prior institutional balance or blocks., Student must have transportation to off-campus worksites., Completes required Dallas College professional development training hours.", "qualificationsPreferred" : "Currently enrolled as a student in good standing at the College and eligible for Federal Work-Study., interpersonal and communication skills, with a commitment to providing excellent customer service., Ability to follow verbal and written instructions accurately and efficiently., Basic computer proficiency, including familiarity with common office software (e. g. , Microsoft Office Suite)., Demonstrated ability to learn and adapt to new technologies, systems, and departmental procedures quickly., Basic skills in technology related to the area of work and above-average knowledge of equipment and/or regulations in the assigned academic area., Completion of relevant coursework related to the department's function (e. g. , Information Systems, Human Resources, Office Administration, specific major-related courses)., Ability to exercise judgment in performing routine tasks and selecting appropriate procedures., Demonstrated ability to work independently with minimal supervision on highly skilled tasks, and collaboratively as part of a team., Proven ability to maintain confidentiality and handle sensitive information with discretion.", "remoteFriendly" : true, "workSiteFlexibility" : "No", "rawDescription" : "## ## All Job Postings will close at 12:01 a.m. CT on the specified Closing Date. ## **Weekly Work Hours** 19.5 **Compensation Range** H07 **Hourly Rate** $23.78 Hourly **FLSA** United States of America (Non-Exempt) **Position Type** Work Study Program **Key Responsibilities** The student assistant position will focus on administrative support, instructional support, mentor, or specialized support while offering educational and career growth. **Shared Duties and Professional Conduct:** * Provides excellent customer service to all students, faculty, staff, and campus visitors, serving as a welcoming and helpful first point of contact. * Provides team support to colleagues, fostering a collaborative and productive work environment. * Attends the workplace regularly, reports to work punctually, and follows a work schedule to keep up with the demands of the worksite. * Completes all required training and professional development sessions to enhance skills and knowledge. * Supports the mission, values, goals, and principles of the College. * Performs additional duties/responsibilities as assigned by the supervisor. Student Assistants are generally placed in one of the following roles: **Administrative Support- Student Assistant** The Student Assistant- Administrative Support provides essential clerical and administrative support to a college department, ensuring the efficient operation of daily office functions. This role offers students the opportunity to develop professional office skills in a supportive campus environment. **Key Responsibilities** : * Answer phones, greet visitors, and provide general information or direct inquiries appropriately. * Manage incoming and outgoing mail and small package deliveries. * Perform data entry, maintain records, and update databases accurately. * Assist with filing, scanning, and organizing documents. * Schedule appointments, meetings, and manage calendars as needed. * Prepare and proofread correspondence, reports, presentations, and other documents. * Assist with office supply inventory and ordering. * Provide support for departmental events, workshops, or special projects. * Maintain confidentiality of sensitive information. Example of Departments utilizing this Student Assistant: * Career Services * Advising and Counseling * Student Life * Library * Financial Aid * Student Support Services * Success Coaching * Food Pantry or Basic Needs Office **Instructional Support- Student Assistant** The Instructional Support Student Assistant role supports faculty, staff, administrators and students in an academic setting, enhancing the learning environment through direct assistance with course materials, lab activities, or tutoring. This position provides an opportunity to deepen understanding of academic subjects and develop teaching/mentoring skills. Key Responsibilities: * Provides direct support in academic labs and classrooms, assisting with setup, organization, and general student needs. * Addresses discipline-specific questions from students, offering clarification and guidance related to course material or lab assignments. * Completes required Tutoring Certification after hire and provides one-on-one or group tutoring for specific discipline areas or lab subjects, reinforcing learning concepts. * Offers technical assistance on institution-specific learning platforms, software, and equipment used for instruction. Example of Departments utilizing this Student Assistant role may include but limited to the following departments: * Math, Science, and Business Labs * Intercultural Network * Writing Center * Computer Science Lab * Learning Commons * Speech Lab * Fitness Center * Athletic department * Communication Department **Specialized Support- Student Assistant** The Specialized Support Student Assistant provides targeted assistance requiring specific skills or knowledge to a college department. This role allows students to apply and enhance specialized abilities in a practical setting, contributing to unique departmental projects or operations. **Key Responsibilities** : Examples of responsibilities for this role may include: * Completes campus/department-specific projects that may require independent research, data compilation, or specialized software application. * Maintains strict confidentiality of all records, databases, and sensitive information associated with the assigned area, adhering to privacy policies. * Manages small-scale research assignments or technical tasks, potentially involving data analysis, report generation, or system maintenance. * Responsible for operating certain specialized technical equipment or working proficiently in department-specific software (e.g., graphic design, database management, specific industry tools). * Provides support to the assigned area during college presentations, workshops, and campus events, which may include setup, registration, and attendee assistance. Example of Departments utilizing this Student assistant: * Campus President’s Office * Campus Support Services * Computer Science & Information Technology * Major Specific (i.e., Aviation, Culinary Arts, Human Resources) **Minimum Qualifications** * Undergraduate student awarded federal work study funds in financial aid package. * Must meet the [Satisfactory Academic Progress](http://www.dcccd.edu/PC/FA/SAP) standards set by Dallas College. * Must be enrolled and certified in at least six hours (half time) for Fall, Spring and Summer semesters. * Must be a U.S. citizen or [eligible noncitizen](http://www.dcccd.edu/PC/FA/Elig/Pages/Eligible%20Noncitizen.aspx). * You must not have any prior institutional balance or blocks. * Student must have transportation to off-campus worksites. * Completes required Dallas College professional development training hours. **Preferred Qualifications** * Currently enrolled as a student in good standing at the College and eligible for Federal Work-Study. * Strong interpersonal and communication skills, with a commitment to providing excellent customer service. * Ability to follow verbal and written instructions accurately and efficiently. * Basic computer proficiency, including familiarity with common office software (e.g., Microsoft Office Suite). * Demonstrated ability to learn and adapt to new technologies, systems, and departmental procedures quickly. * Basic skills in technology related to the area of work and above-average knowledge of equipment and/or regulations in the assigned academic area. * Completion of relevant coursework related to the department's function (e.g., Information Systems, Human Resources, Office Administration, specific major-related courses). * Ability to exercise judgment in performing routine tasks and selecting appropriate procedures. * Demonstrated ability to work independently with minimal supervision on highly skilled tasks, and collaboratively as part of a team. * Proven ability to maintain confidentiality and handle sensitive information with discretion. **Work Schedule** : Part-time, flexible hours (typically up to 19.5 hours per week), are determined in coordination with the department supervisor and student's academic schedule. ## ## **Applications Deadline** June 12, 2026", "summaryDescription" : "Administrative Support-Student Assistant (Basic Needs Office West Dallas Center). Skills: Administrative support, Customer service, Data entry, Record keeping, Communication. Provides excellent customer service to all students, faculty, staff, and campus visitors, serving as a welcoming and helpful first point of contact.. Provides team support to colleagues, fostering a collaborative and productive work environment.", "postedDate" : "2026-05-18T15:40:03.981", "createdAt" : "2026-05-20T15:40:03.952", "lastUpdated" : "2026-05-20T15:42:41.245", "ingestTimestamp" : "2026-05-20T15:40:03.952", "mongoId" : "6a0da25158b93c861ea389fa", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "sourceUrl" : "https://dallascollege.wd1.myworkdayjobs.com/WorkStudy/job/El-Centro-Campus/Administrative-Support-Student-Assistant---Basic-Needs-Office-West-Dallas-Center-_R12480", "salaryAnnualMin" : 49462, "salaryAnnualMax" : 49462, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Answering phones", "Greeting visitors", "Managing incoming and outgoing mail and small package deliveries", "Data entry", "Maintaining records", "Updating databases", "Filing", "Scanning", "Organizing documents", "Scheduling appointments, meetings, and managing calendars", "Preparing and proofreading correspondence, reports, presentations, and other documents", "Operating specialized technical equipment", "Working proficiently in department-specific software", "Excellent customer service", "Team support", "Professional conduct", "Confidentiality", "Interpersonal skills", "Communication skills", "Ability to follow verbal and written instructions accurately and efficiently", "Ability to learn and adapt to new technologies, systems, and departmental procedures quickly", "Ability to exercise judgment in performing routine tasks and selecting appropriate procedures", "Ability to work independently with minimal supervision", "Ability to work collaboratively as part of a team", "Ability to maintain confidentiality and handle sensitive information with discretion", "Administrative support", "Customer service", "Record keeping", "Communication", "Instructional support", "Mentor", "Specialized support", "Clerical support", "Office skills", "Tutoring", "Research", "Data compilation", "Data analysis", "Report generation", "System maintenance", "Graphic design", "Database management", "Office supply inventory and ordering", "Basic Needs Office", "College departments (Career Services, Advising and Counseling, Student Life, Library, Financial Aid, Student Support Services, Success Coaching, Food Pantry, Math, Science, and Business Labs, Intercultural Network, Writing Center, Computer Science Lab, Learning Commons, Speech Lab, Fitness Center, Athletic department, Communication Department, Campus President’s Office, Campus Support Services, Computer Science & Information Technology, Major Specific (i.e., Aviation, Culinary Arts, Human Resources))", "Tutoring Certification", "Microsoft Office Suite" ], "skillCount" : 47, "jobCategory" : "customer-service", "seniorityLevel" : "mid", "dataQualityScore" : 0.7777778, "daysOld" : 2, "hasLocation" : true, "hasGeo" : false }, { "id" : "6a306afff292fd229cfceb64", "title" : "Administrative Assistant, Office of the Chairman", "company" : "NBCUniversal", "industry" : "Entertainment", "salary" : { "min" : 56000.0, "max" : 65000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Universal City, CALIFORNIA, United States", "locations" : [ "Universal City", "CALIFORNIA", "United States" ], "timestamp" : "2026-06-16T13:38:24.070", "fingerprint" : "b9f133605a2216a48c606e724ca829f34ed2408e6a7d4d44a994f6cd01a9beec", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/NBCUniversal3/744000132211919-administrative-assistant-office-of-the-chairman", "externalId" : "744000132211919", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Universal City", "state" : "California", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "34.1419225,-118.3584110" } ], "locationText" : "Universal City, California, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "entry", "coreResponsibilities" : "Manage office operations, Handle administrative tasks, Coordinate meetings, Manage calendars, Prepare reports, Assist with travel arrangements, Maintain office supplies, Support staff, Serve as a point of contact", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. NBCUniversal is a subsidiary of Comcast Corporation. Visit www.nbcuniversal.com for more information. Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world. The Administrative Assistant will work under the direction and guidance of the Executive Assistant and the VP, Business Strategy to provide administrative and personal support to the Chairman, NBCU Entertainment & Studios. Essential Responsibilities: * Daily administrative duties including, but not limited to, managing appointments & reservations, maintaining rolodex, booking conference rooms, facilitating IT support, generating parking passes, managing arrivals, cataloging and distributing incoming and outgoing mail, coordinating meals, setting reminders, and ordering & restocking office materials * Ensure calendar is up-to-date with latest event & meeting details * Assist with travel itinerary and confirm any logistics * Manage executive and talent gifting, including research, coordination, and execution of thoughtful and timely correspondence * Prepare meeting materials including credit/client list, bio, & recent headlines * Cover desk & phones of Executive Assistant when needed * Run (often time-sensitive) errands on and off the lot * Interact across all NBCUniversal business units and functions—including business affairs, HR, finance, legal, strategy, communications, distribution, marketing, production, and other enterprise teams ## Qualifications * Bachelor’s degree or higher * 2 years of demonstrated successful organizational skills and the ability to prioritize in an Assistant role covering a desk * Minimum 2 years experience and demonstrated ability in Outlook, Microsoft Word, Excel, PowerPoint * Ability to establish and maintain good working relationships with individuals within NBCUniversal and in the business community * Demonstrated ability to handle sensitive and confidential information with discretion and integrity * Candidates must have a valid driver’s license and reliable form of transportation Desired Characteristics: * High degree of professionalism and the ability to interface well with Senior Level management and discretion in handling confidential information * Extreme attention to detail and organizational skills * Ability to multi-task and prioritize in a fast-paced environment and be flexible with changing schedules * Strong sense of urgency * Ability to take direction from multiple people * Impeccable communication skills & sound judgement to escalate information to appropriate parties * Strong interpersonal skills that will support the ability to successfully work in a multi-assistant office * Experience working at an agency or in the entertainment industry * Demonstrated interest in strategy, business development, and strategic initiatives Additional Requirements: Required On-Site: This position is required to be performed full-time from an NBCUniversal-designated worksite This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $56,000 – $65,000 (overtime eligible) ## Additional Information As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable. If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to AccessibilitySupport@nbcuni.com.", "summaryDescription" : "Administrative Assistant, Office of the Chairman at NBCUniversal. Manage office operations. Handle administrative tasks", "postedDate" : "2026-06-15T14:05:39.000", "createdAt" : "2026-06-16T00:28:59.099", "lastUpdated" : "2026-06-16T13:38:24.070", "ingestTimestamp" : "2026-06-16T00:28:59.099", "mongoId" : "6a306afff292fd229cfceb64", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 56000, "salaryAnnualMax" : 65000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.8888889, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Media", "llmIndustryConfidence" : 0.95 }, { "id" : "6a304ff3f292fd229ceeb335", "title" : "Administrative Assistant, Office of the Chairman", "company" : "NBCUniversal", "industry" : "Entertainment", "salary" : { "min" : 56000.0, "max" : 65000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Universal City, CALIFORNIA, United States", "locations" : [ "Universal City", "CALIFORNIA", "United States" ], "timestamp" : "2026-06-16T06:57:29.006", "fingerprint" : "3e1e8ce6e480811bfb98c830a367f8e450ae8f6f8bdb73495efd07ec149af18d", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/NBCUniversal3/744000132211919-administrative-assistant-office-of-the-chairman", "externalId" : "744000132211919", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Universal City", "state" : "California", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "34.1419225,-118.3584110" } ], "locationText" : "Universal City, California, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "entry", "coreResponsibilities" : "Manage office operations, Provide administrative support, Coordinate meetings and schedules, Handle correspondence and communications, Maintain office supplies and equipment, Assist with event planning, Support executive staff, Prepare reports and presentations, Manage travel arrangements, Process expense reports, Maintain filing systems, Greet visitors and answer phones", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. NBCUniversal is a subsidiary of Comcast Corporation. Visit www.nbcuniversal.com for more information. Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world. The Administrative Assistant will work under the direction and guidance of the Executive Assistant and the VP, Business Strategy to provide administrative and personal support to the Chairman, NBCU Entertainment & Studios. Essential Responsibilities: * Daily administrative duties including, but not limited to, managing appointments & reservations, maintaining rolodex, booking conference rooms, facilitating IT support, generating parking passes, managing arrivals, cataloging and distributing incoming and outgoing mail, coordinating meals, setting reminders, and ordering & restocking office materials * Ensure calendar is up-to-date with latest event & meeting details * Assist with travel itinerary and confirm any logistics * Manage executive and talent gifting, including research, coordination, and execution of thoughtful and timely correspondence * Prepare meeting materials including credit/client list, bio, & recent headlines * Cover desk & phones of Executive Assistant when needed * Run (often time-sensitive) errands on and off the lot * Interact across all NBCUniversal business units and functions—including business affairs, HR, finance, legal, strategy, communications, distribution, marketing, production, and other enterprise teams ## Qualifications * Bachelor’s degree or higher * 2 years of demonstrated successful organizational skills and the ability to prioritize in an Assistant role covering a desk * Minimum 2 years experience and demonstrated ability in Outlook, Microsoft Word, Excel, PowerPoint * Ability to establish and maintain good working relationships with individuals within NBCUniversal and in the business community * Demonstrated ability to handle sensitive and confidential information with discretion and integrity * Candidates must have a valid driver’s license and reliable form of transportation Desired Characteristics: * High degree of professionalism and the ability to interface well with Senior Level management and discretion in handling confidential information * Extreme attention to detail and organizational skills * Ability to multi-task and prioritize in a fast-paced environment and be flexible with changing schedules * Strong sense of urgency * Ability to take direction from multiple people * Impeccable communication skills & sound judgement to escalate information to appropriate parties * Strong interpersonal skills that will support the ability to successfully work in a multi-assistant office * Experience working at an agency or in the entertainment industry * Demonstrated interest in strategy, business development, and strategic initiatives Additional Requirements: Required On-Site: This position is required to be performed full-time from an NBCUniversal-designated worksite This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $56,000 – $65,000 (overtime eligible) ## Additional Information As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable. If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to AccessibilitySupport@nbcuni.com.", "summaryDescription" : "Administrative Assistant, Office of the Chairman at NBCUniversal. Manage office operations. Provide administrative support", "postedDate" : "2026-06-15T14:05:39.000", "createdAt" : "2026-06-15T21:43:09.054", "lastUpdated" : "2026-06-16T06:57:29.006", "ingestTimestamp" : "2026-06-15T21:43:09.054", "mongoId" : "6a304ff3f292fd229ceeb335", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 56000, "salaryAnnualMax" : 65000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.8888889, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Media", "llmIndustryConfidence" : 0.95 }, { "id" : "6a30a219f292fd229c119047", "title" : "Administrative Assistant", "company" : "Lightspeed Systems", "salary" : { "min" : 24000.0, "max" : 36000.0, "currency" : "EUR", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Junior Administrative Assistant in Bulgaria, adjusted for the education industry and remote work." }, "location" : "Basildon, England, United Kingdom", "locations" : [ "Basildon", "England", "United Kingdom", "REMOTE", "United Kingdom" ], "timestamp" : "2026-06-16T12:25:55.513", "fingerprint" : "49a31a49d0103fa6530067b78cbef8152d6b52dc569e7f8016dd80e39d3a7719", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/lightspeedsystems/jobs/7772295003", "externalId" : "7772295003", "industryFunction" : { }, "structuredLocations" : [ { "country" : "Bulgaria", "continent" : "eu", "workMode" : "remote" } ], "locationText" : "Bulgaria", "experienceMinYears" : 1, "experienceMaxYears" : 3, "experienceLevel" : "Entry", "remoteFriendly" : true, "rawDescription" : "At Lightspeed Systems, we're passionate about helping schools create safer and more effective digital learning environments. Our solutions support millions of students worldwide by providing visibility, safety, and management tools for educational technology. We're looking for an organized and proactive Administrative Assistant to support our day-to-day operations and help keep our teams running smoothly. This is an excellent opportunity for someone early in their administrative career who enjoys organization, coordination, and supporting a busy team environment. As an Administrative Assistant, you will provide administrative and organizational support across multiple departments. You'll help coordinate meetings, manage schedules, organize documents, and support internal events and projects. This role is ideal for someone who is detail-oriented, dependable, and enjoys working in a collaborative environment in the UK. About The Role Coordinate meetings, appointments, and team calendars. Schedule internal and external calls and distribute meeting invitations. Prepare meeting agendas, notes, and follow-up action items when needed. Support travel arrangements, including bookings and itineraries. Assist with planning team meetings, training sessions, and company events. Process expenses and assist with administrative reporting. Support onboarding and administrative activities for new employees. Assist with special projects and administrative tasks as assigned. About You 1–3 years of experience in an administrative, office support, coordinator, or customer service role. Strong organizational skills with excellent attention to detail. Ability to manage multiple tasks and priorities effectively. Strong written and verbal communication skills. Proficiency with Microsoft Office (Outlook, Word, Excel, and PowerPoint). Comfortable learning new systems and tools. Ability to handle confidential information appropriately. Familiarity with expense management systems. Knowledge of Google Workspace. This is a remote position open to candidates residing in the United Kingdom. ABOUT US With more than 25 years of serving education, Lightspeed Systems delivers the most in-depth visibility and control to power exceptional schools where students are safe and engaged; technology is compliant and easily managed; and resources are secure and optimized. Purpose-built for school networks and devices, Lightspeed’s cloud-managed solutions include the most effective web filtering, student safety monitoring, classroom management, device management, and data analytics software available. Headquartered in Austin, Texas, with a European office in London, UK, Lightspeed serves over 23 million students across 31,000 schools in 43 countries, utilizing 15 million devices. Learn more at www.lightspeedsystems.com. We love our employees, and we show it. Our benefits and perks are built to support your overall wellbeing—at work and beyond. Offerings vary by country. ABOUT OUR ATX HQ If your role includes spending time onsite, you will LOVE being at the ranch. Our uniquely Lightspeed (and totally Texas) corporate headquarters has everything Lightspeeders need to get the job done – and a whole lot more. 15,000 sq. ft. of open work area, offices, and huddle rooms Snacks galore and a private chef serving up lunch Tuesday through Thursday every week A state-of-the-art fitness center (with outfitted locker rooms) Physical therapist onsite regularly Indoor and outdoor casual collaboration spots Pet-friendly office environment A golf simulator, go-carts, shuffleboard, corn hole, and MORE fun All within 31 sprawling acres of Live Oak trees that foster a natural habitat for local wildlife. It is not uncommon to be greeted daily by whitetail deer. (Maybe it wants to join your meeting?) Lightspeed Systems is an equal opportunity employer. We are committed to a work environment that supports, inspires, and respects all individuals and in which personnel processes are merit-based and applied without discrimination on the basis of race, color religion, sex, sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, or other protected characteristic.", "summaryDescription" : "Administrative Assistant at Lightspeed Systems", "postedDate" : "2026-06-16T03:16:56.248", "createdAt" : "2026-06-16T03:16:56.248", "lastUpdated" : "2026-06-16T12:25:55.513", "ingestTimestamp" : "2026-06-16T03:16:56.248", "mongoId" : "6a30a219f292fd229c119047", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "<30k", "hasSalary" : false, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Junior", "dataQualityScore" : 0.7777778, "daysOld" : 0, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Education", "llmIndustryConfidence" : 0.95 }, { "id" : "6a30609bf292fd229cf917db", "title" : "Administrative Assistant", "company" : "Holder Construction", "industry" : "Real Estate", "salary" : { "min" : 45000.0, "max" : 65000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Administrative Assistant in Franklin Furnace, OH, adjusted for mid-seniority and the construction industry." }, "location" : "Franklin Furnice, OH", "locations" : [ "Franklin Furnice", "OH" ], "timestamp" : "2026-06-16T09:04:35.354", "fingerprint" : "6a4f4b82e51dafccdacbc99d7c2e985cb7b9bead0ee77641432c702f6065b1a9", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/holderconstruction/jobs/4286158009", "externalId" : "4286158009", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Franklin Furnace", "state" : "Ohio", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "38.6068300,-82.8472029" } ], "locationText" : "Franklin Furnace, Ohio, United States", "employmentType" : "FULL_TIME", "technicalSkills" : "Microsoft Office Suite, Word, Excel, Outlook", "professionalSkills" : [ "Cost coding", "Record-keeping" ], "hardSkillsList" : [ "Accounts payable processing", "Invoice management", "Expense categorization" ], "hardSkills" : [ { "name" : "Accounts payable processing", "level" : "intermediate" }, { "name" : "Invoice management", "level" : "intermediate" }, { "name" : "Expense categorization", "level" : "intermediate" } ], "majorSkills" : "Accounts payable, Cost coding, Administrative support", "majorSkillsList" : [ "Accounts payable", "Cost coding", "Administrative support" ], "coreResponsibilities" : "Process vendor invoices, Manage vendor invoices, Ensure timely payments, Maintain accurate record-keeping, Accurately code project costs, Track project costs, Categorize expenses correctly, Liaise with vendors, Liaise with internal teams, Resolve invoicing queries, Resolve cost-related queries, Maintain financial records, Organize financial records, Provide administrative support", "teamCollaboration" : "Internal teams", "domainKnowledge" : "Construction industry", "domainList" : [ "construction-industry" ], "domainSpecificKnowledge" : [ "Construction industry" ], "toolProficiency" : [ "Microsoft Office", "Word", "Excel", "Outlook" ], "communicationSkills" : "Invoicing queries; Cost-related queries", "documentationSkills" : "Financial records documentation", "problemSolvingSkills" : "Resolve queries", "specialRequirements" : "Substance abuse testing, Background screening", "qualificationsBasic" : "Proven experience in administrative roles, Experience with accounts payable, Experience with cost coding, Organizational skills, Attention to detail, Proficiency in Microsoft Office Suite, Excellent communication skills, Excellent interpersonal skills, Ability to work independently, Ability to work as part of a team", "qualificationsPreferred" : "Familiarity with accounting software", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "ABOUT US Holder Construction is a nationally recognized leader in the construction industry, consistently ranked among the top firms on ENR’s Top 400 Contractors list. We are a performance-driven company that believes in rewarding excellence and investing in our people. Our structured career development program empowers associates to grow quickly into expanded roles and responsibilities based on merit. With operations throughout the United States, we offer a highly competitive compensation and benefits package, including: Annual bonus program Paid time off Health, dental, vision, and life insurance 401(k)-retirement plan Night and swing shift differential pay for select roles We are looking for an Administrative Assistant to join our Operations team in Franklin Furnace, OH. This is a full-time, in-person position. Key Responsibilities Accounts Payable: Process and manage vendor invoices, ensuring timely payments and accurate record-keeping. Cost Coding: Accurately code and track project costs, ensuring all expenses are recorded and categorized correctly. Communication: Liaise with vendors and internal teams to resolve any invoicing or cost-related queries. Documentation: Maintain and organize financial records and documentation. Support: Provide administrative support to other departments as needed. Qualifications Required: Proven experience in administrative roles, preferably with a focus on accounts payable and cost coding. Strong organizational skills and attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Excellent communication and interpersonal skills. Ability to work independently and as part of a team. Preferred: Familiarity with accounting software. Holder is committed to Equal Opportunity Employment (EOE). Substance abuse testing and a background screening is a condition of employment and Holder Construction does not sponsor applicants for immigration status or benefits.", "summaryDescription" : "Administrative Assistant at Holder Construction. Skills: Accounts payable, Cost coding, Administrative support. Process vendor invoices. Manage vendor invoices", "postedDate" : "2026-06-15T23:29:00.232", "createdAt" : "2026-06-15T23:29:00.232", "lastUpdated" : "2026-06-16T09:04:35.354", "ingestTimestamp" : "2026-06-15T23:29:00.232", "mongoId" : "6a30609bf292fd229cf917db", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 45000, "salaryAnnualMax" : 65000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Accounts payable processing", "Invoice management", "Expense categorization", "Accounts payable", "Cost coding", "Administrative support", "Record-keeping", "Construction industry", "Microsoft Office", "Word", "Excel", "Outlook" ], "skillCount" : 12, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.8888889, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Construction", "llmIndustryConfidence" : 0.95 }, { "id" : "6a3051d0f292fd229cf0732b", "title" : "Administrative Assistant", "company" : "Levanta", "industry" : "E-Commerce", "salary" : { "min" : 45000.0, "max" : 65000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Entry-level Administrative Assistant in the US Technology industry, adjusted for a remote role in California." }, "location" : "California (Remote)", "locations" : [ "California (Remote)", "Florida (Remote)", "Michigan (Remote)", "New York (Remote)", "Ohio (Remote)", "Texas (Remote)", "Utah (Remote)", "Washington (Remote)" ], "timestamp" : "2026-06-16T10:49:29.776", "fingerprint" : "19fe6b934d3e8878302bc00dbfc885cc884086b3091c481bd0c1a28a8d1c6052", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/levanta/jobs/5257642008", "externalId" : "5257642008", "industryFunction" : { }, "structuredLocations" : [ { "state" : "California", "country" : "United States", "continent" : "na", "workMode" : "remote" } ], "locationText" : "California, United States", "technicalSkills" : "Google Workspace, Slack, Notion, HRIS platforms", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement" ], "hardSkillsList" : [ "State compliance tracking", "Record keeping", "Document organization" ], "softSkillsList" : [ "Discretion" ], "hardSkills" : [ { "name" : "State compliance tracking", "level" : "intermediate" }, { "name" : "Record keeping", "level" : "intermediate" }, { "name" : "Document organization", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Discretion" } ], "majorSkills" : "Operations support, Administrative tasks, Compliance tracking", "majorSkillsList" : [ "Operations support", "Administrative tasks", "Compliance tracking" ], "coreResponsibilities" : "Monitor virtual mailbox, Route correspondence, Handle correspondence, Track state compliance requirements, Maintain state compliance requirements, Coordinate new hire merchandise shipping, Coordinate new hire swag shipping, Support internal people operations, Support admin tasks, Organize onboarding logistics, Organize documents, Maintain records, Flag items needing attention, Follow up on loose ends", "teamCollaboration" : "Internal people operations; Admin tasks", "domainKnowledge" : "State business compliance; Registered agent services; Annual reports", "domainList" : [ "state-business-compliance", "registered-agent-services", "annual-reports" ], "domainSpecificKnowledge" : [ "State business compliance", "Registered agent services", "Annual reports" ], "toolProficiency" : [ "Google Workspace", "Slack", "Notion", "HRIS platforms" ], "communicationSkills" : "Clear communication; Professional communication", "continuousLearning" : "Professional growth; Advancement opportunities", "innovationCreativity" : "Innovation encouragement; Creativity encouragement", "qualificationsBasic" : "Permanent address in hub state", "qualificationsPreferred" : "Prior experience as administrative assistant, Prior experience as virtual assistant, Prior experience as operations support, Familiarity with state business compliance, Experience with Google Workspace, Experience with Slack, Experience with Notion, Experience with standard HRIS platforms, Background supporting small teams, Background supporting remote-first teams", "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "Levanta is the leading affiliate marketing platform for marketplace sellers, helping Amazon, Shopify and Walmart brands unlock a scalable, cost-effective marketing channel through direct affiliate partnerships. With access to over 70,000 vetted publishers, influencers, affiliates, and media buyers in Levanta’s Creator Marketplace, sellers can drive high-quality external traffic to their stores, control commissions, improve organic search rankings, and benefit from referral kickbacks on sales generated by their affiliates. We're a growing team looking for a reliable, detail-oriented Administrative Assistant to help keep our day-to-day operations running smoothly. What you'll be doing: Monitoring our virtual mailbox and routing/handling correspondence Helping track and maintain state compliance requirements across multiple jurisdictions Coordinating new hire merchandise/swag shipping requests Supporting internal people operations and admin tasks (onboarding logistics, document organization, record keeping, etc.) Generally keeping things moving — flagging what needs attention, following up on loose ends, and being a dependable second set of hands You'll be a great fit if you: Are highly organized and proactive — you notice the small stuff before it becomes a problem Communicate clearly and professionally Can work independently without needing to be micromanaged Are comfortable juggling recurring tasks and one-off requests across multiple tools Treat sensitive/HR-adjacent information with discretion Nice to have: Prior experience as an administrative assistant, virtual assistant, or operations support Familiarity with state business compliance (registered agent services, annual reports, etc.) Experience with tools like Google Workspace, Slack, Notion, and standard HRIS platforms Background supporting small or remote-first teams What Levanta Offers: A dynamic and supportive work environment where innovation and creativity are encouraged. Competitive salary and benefits package. Open vacation and sick policy, take the time you need. Opportunity for professional growth and advancement within a rapidly expanding startup. A culture that values diversity, inclusion, and the impact of every team member on our success. Must have a permanent address in one of our hub states: California, Florida, New York, Ohio, Utah, Texas, Michigan, or Washington.", "summaryDescription" : "Administrative Assistant at Levanta. Skills: Operations support, Administrative tasks, Compliance tracking. Monitor virtual mailbox. 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We are looking for individuals who can embrace our mission to purposely brighten and enrich the lives of those we serve with HEART; Hospitality, Excellence, Appreciation, Respect & Teamwork. In this role you will be responsible for assisting with day-to-day operational and administrative tasks. * Responsible for answering telephones and handling requests to extent that knowledge and ability allow. * Responsible for administrative tasks, including imputing info into the computer. * Responsible for maintaining resident files, including verifying all info within the file. * Act as substitute van driver when necessary. * Assist in collection, recording, and depositing rent payments and other fees. * Assist in hiring, training, and onboarding new team members. * Act as assistant to the Executive Director and Business Office Manager. ## Qualifications * No experience required, but previous administrative/hospitality experience is a plus. * You currently have a valid Driver’s License. * You are able to professionally communicate and listen to residents, guests, and coworkers. * You are flexible and eager to help out wherever you can. ## Additional Information Senior Lifestyle offers a comprehensive benefits plan to eligible team members including health, dental, vision, retirement benefits, short-term disability, long-term disability, and paid time off. All Senior Lifestyle positions are eligible to use DailyPay, an application that allows you to access your earned but unpaid wages before your next payday. Senior Lifestyle requires that all employees provide proof of COVID-19 vaccination unless exempt due to medical, religious, or personal beliefs. Government requirements or exclusions may apply. Hourly wage from $24 to $26 per hour.", "summaryDescription" : "Administrative Assistant at Senior Lifestyle. Answer telephones. 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We are looking for individuals who can embrace our mission to purposely brighten and enrich the lives of those we serve with HEART; Hospitality, Excellence, Appreciation, Respect & Teamwork. In this role you will be responsible for assisting with day-to-day operational and administrative tasks. * Responsible for answering telephones and handling requests to extent that knowledge and ability allow. * Responsible for administrative tasks, including imputing info into the computer. * Responsible for maintaining resident files, including verifying all info within the file. * Act as substitute van driver when necessary. * Assist in collection, recording, and depositing rent payments and other fees. * Assist in hiring, training, and onboarding new team members. * Act as assistant to the Executive Director and Business Office Manager. ## Qualifications * No experience required, but previous administrative/hospitality experience is a plus. * You currently have a valid Driver’s License. * You are able to professionally communicate and listen to residents, guests, and coworkers. * You are flexible and eager to help out wherever you can. ## Additional Information Senior Lifestyle offers a comprehensive benefits plan to eligible team members including health, dental, vision, retirement benefits, short-term disability, long-term disability, and paid time off. 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Handle requests", "postedDate" : "2026-06-15T18:49:20.000", "createdAt" : "2026-06-15T23:41:51.145", "lastUpdated" : "2026-06-16T08:07:46.717", "ingestTimestamp" : "2026-06-15T23:41:51.145", "mongoId" : "6a305568f292fd229cf1f3cf", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 49920, "salaryAnnualMax" : 54080, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.8888889, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.92 }, { "id" : "6a3058cdf292fd229cf4424c", "title" : "Administrative Assistant", "company" : "Terrestris Global Solutions", "industry" : "Government", "salary" : { "min" : 38000.0, "max" : 52000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Entry-level Administrative Assistant in Suitland, United States, adjusted for the government industry." }, "location" : "Suitland, MD", "locations" : [ "Suitland", "MD" ], "timestamp" : "2026-06-16T06:17:26.203", "fingerprint" : "4565621cab9616733797799ff2d6aa208aaeaaf2c2e849d8874fb17bc682ea15", "source" : "breezyhr", "language" : "en", "applyUrl" : "https://terrestris-global-solutions.breezy.hr/p/4d88b66cf9d201-administrative-assistant", "externalId" : "4d88b66cf9d201", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Suitland", "state" : "Maryland", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "38.8501136,-76.9255846" } ], "locationText" : "Suitland, Maryland, United States", "employmentType" : "FULL_TIME", "coreResponsibilities" : "Provide administrative support, Provide clerical support", "domainKnowledge" : "Economic analysis", "domainList" : [ "economic-analysis" ], "domainSpecificKnowledge" : [ "Economic analysis" ], "qualificationsBasic" : "Administrative support services", "workSiteFlexibility" : "Onsite", "rawDescription" : "Are you looking for a Challenge? 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We are looking for individuals who can embrace our mission to purposely brighten and enrich the lives of those we serve with HEART; Hospitality, Excellence, Appreciation, Respect & Teamwork. In this role you will be responsible for assisting with day-to-day operational and administrative tasks. * $17.00 Hr - 40 Hr/W - 8:30 am to 5:00 pm * Works on Saturdays and Sundays * Responsible for answering telephones and handling requests to extent that knowledge and ability allow. * Responsible for administrative tasks, including imputing info into the computer. * Assist in leasing apartments. * Responsible for maintaining resident files, including verifying all info within the file. * Act as substitute van driver when necessary. * Assist in collection, recording, and depositing rent payments and other fees. ## Qualifications * No experience required, but previous administrative/hospitality experience is a plus. * You currently have a valid Driver’s License. * You are able to professionally communicate and listen to residents, guests, and coworkers. * You are flexible and eager to help out wherever you can. ## Additional Information Senior Lifestyle offers a comprehensive benefits plan to eligible team members including health, dental, vision, retirement benefits, short-term disability, long-term disability, and paid time off. All Senior Lifestyle positions are eligible to use DailyPay, an application that allows you to access your earned but unpaid wages before your next payday. Senior Lifestyle requires that all employees provide proof of COVID-19 vaccination unless exempt due to medical, religious, or personal beliefs. Government requirements or exclusions may apply.", "summaryDescription" : "Administrative Assistant at Senior Lifestyle. Assist with day-to-day operational tasks. Assist with day-to-day administrative tasks", "postedDate" : "2026-06-15T16:20:05.000", "createdAt" : "2026-06-16T00:18:49.513", "lastUpdated" : "2026-06-16T11:33:22.605", "ingestTimestamp" : "2026-06-16T00:18:49.513", "mongoId" : "6a306ca6f292fd229cfd523c", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 35360, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.8888889, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.92 }, { "id" : "6a305568f292fd229cf1f3d4", "title" : "Administrative Assistant", "company" : "Senior Lifestyle", "industry" : "Hospital And Health Care", "salary" : { "min" : 17.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Chicago, IL, United States", "locations" : [ "Chicago", "IL", "United States" ], "timestamp" : "2026-06-16T12:07:12.525", "fingerprint" : "2f2662508e0dfc2320db2a8d198a27c658f199835b0d247fcda319bc5e946d1f", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/SeniorLifestyle1/744000132241417-administrative-assistant", "externalId" : "744000132241417", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Chicago", "state" : "Illinois", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "41.8755616,-87.6244212" } ], "locationText" : "Chicago, Illinois, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "entry", "coreResponsibilities" : "Answer telephones, Handle requests, Perform administrative tasks, Input information into computer, Assist in leasing apartments, Maintain resident files, Verify all info within file, Act as substitute van driver, Assist in collection of rent payments, Assist in recording of rent payments, Assist in depositing rent payments", "communicationSkills" : "Professional communication", "qualificationsBasic" : "Valid Driver’s License, Able to professionally communicate, Able to listen to residents, guests, and coworkers, Flexible and eager to help out", "qualificationsPreferred" : "Previous administrative experience, Previous hospitality experience", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Do you have HEART? We are looking for individuals who can embrace our mission to purposely brighten and enrich the lives of those we serve with HEART; Hospitality, Excellence, Appreciation, Respect & Teamwork. In this role you will be responsible for assisting with day-to-day operational and administrative tasks. * $17.00 Hr - 40 Hr/W - 8:30 am to 5:00 pm * Works on Saturdays and Sundays * Responsible for answering telephones and handling requests to extent that knowledge and ability allow. * Responsible for administrative tasks, including imputing info into the computer. * Assist in leasing apartments. * Responsible for maintaining resident files, including verifying all info within the file. * Act as substitute van driver when necessary. * Assist in collection, recording, and depositing rent payments and other fees. ## Qualifications * No experience required, but previous administrative/hospitality experience is a plus. * You currently have a valid Driver’s License. * You are able to professionally communicate and listen to residents, guests, and coworkers. * You are flexible and eager to help out wherever you can. ## Additional Information Senior Lifestyle offers a comprehensive benefits plan to eligible team members including health, dental, vision, retirement benefits, short-term disability, long-term disability, and paid time off. All Senior Lifestyle positions are eligible to use DailyPay, an application that allows you to access your earned but unpaid wages before your next payday. Senior Lifestyle requires that all employees provide proof of COVID-19 vaccination unless exempt due to medical, religious, or personal beliefs. Government requirements or exclusions may apply.", "summaryDescription" : "Administrative Assistant at Senior Lifestyle. Answer telephones. Handle requests", "postedDate" : "2026-06-15T16:20:05.000", "createdAt" : "2026-06-15T23:41:20.127", "lastUpdated" : "2026-06-16T12:07:12.525", "ingestTimestamp" : "2026-06-15T23:41:20.127", "mongoId" : "6a305568f292fd229cf1f3d4", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 35360, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.8888889, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.9 }, { "id" : "6a2c964374d8ee00a098f082", "title" : "ABA Center-Base Administrative Assistant", "company" : "OOS Management Corp.", "industry" : "Healthcare", "salary" : { "min" : 20.0, "max" : 25.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "New Hampshire, United States", "locations" : [ "New Hampshire", "United States" ], "timestamp" : "2026-06-16T03:12:30.370", "fingerprint" : "7aaddbaa898afef2cd1fccecae316c40b290ffbff087bf37636631a3f6123dbb", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/oosmanagementcorp/jobs/4185594009", "externalId" : "4185594009", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Manchester", "state" : "New Hampshire", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "42.9956397,-71.4547891" } ], "locationText" : "Manchester, New Hampshire, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "High School", "experienceMinYears" : 2, "technicalSkills" : "Google Workspace, Microsoft Office", "professionalSkills" : [ "Data entry", "Record keeping", "Process improvement", "Scheduling", "Supply ordering" ], "hardSkillsList" : [ "Record keeping", "Data entry" ], "hardSkills" : [ { "name" : "Record keeping", "level" : "intermediate" }, { "name" : "Data entry", "level" : "intermediate" } ], "majorSkills" : "Administrative support, Record keeping, Client management", "majorSkillsList" : [ "Administrative support", "Record keeping", "Client management" ], "coreResponsibilities" : "Provide administrative support, Manage client stimuli, Manage filing, Manage correspondence, Manage supply orders, Complete daily tasks, Assist with payroll review, Assist with documentation, Assist with communication, Maintain accurate records, Maintain organized records, Support automated systems implementation, Support process improvements, Serve as point of contact, Coordinate session flow, Coordinate supply flow, Coordinate room usage", "teamCollaboration" : "Support managers; Collaborate with program director; Collaborate with therapists", "domainKnowledge" : "Behavioral therapy; Early intervention", "domainList" : [ "behavioral-therapy", "early-intervention" ], "domainSpecificKnowledge" : [ "Behavioral therapy", "Early intervention" ], "toolProficiency" : [ "Google Workspace", "Microsoft Office" ], "communicationSkills" : "Written communication; Verbal communication", "documentationSkills" : "Record keeping", "innovationCreativity" : "Process improvements", "qualificationsBasic" : "High School Diploma, 2 years administrative experience, Proficiency with Google Workspace, Proficiency with Microsoft Office, Basic data entry skills", "qualificationsPreferred" : "Associates Degree, Bachelor's Degree, Experience in healthcare, Experience in behavioral health, Experience in education, Experience in therapy settings", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "ABA Center-Base Administrative Assistant Location: Manchester, NH Job Type: Full-Time Pay: $20.00–$25.00 per hour Join a Team That Makes a Difference! Licensed Support ABA is seeking a reliable, detail-oriented, and communicative Administrative Assistant to provide full-time administrative support to our ABA center-based sensory gym and behavioral therapy program. This is a great opportunity for someone who enjoys helping others, staying organized, and being an important part of a mission-driven organization that supports children and families. As an Administrative Assistant, you'll play a key role in keeping daily operations running smoothly by supporting managers, coordinating administrative tasks, maintaining records, and helping our clinical team stay focused on delivering quality services. This position requires on-site presence and offers an exciting opportunity to grow alongside a newly expanding early intervention program. What You'll Do: Provide daily administrative support to center operations and therapy staff Managing clients’ stimuli, filing, correspondence, supply orders, and daily tasks Assist with payroll review, documentation, and communication Maintain accurate and organized records of attendance, scheduling, and internal tracking systems Support implementation of automated systems and process improvements Serve as the primary point of contact for administrative inquiries Coordinate a smooth daily flow of sessions, supplies, and room usage Collaborate with the program director and therapists to address operational needs What We're Looking For: High School Diploma is required; Associates or Bachelor’s Degree Preferred 2 years of prior administrative or office support experience Proficiency with Google Workspace, Microsoft Office, and basic data entry Strong written and verbal communication skills Excellent organizational skills and the ability to manage competing priorities Friendly with a commitment to customer service Self-motivated professional with the ability to work effectively both independently and as part of a team Comfortable in a fast-paced environment Experience in healthcare, behavioral health, education, or therapy settings a plus Ability to grow with the role as the program expands Why Join Us? Competitive salary based on market expectations Growth opportunities Flexible holiday schedule A supportive team and community What sets you apart? Do you bring structure, clarity, and flow to everything you do? Are you someone who notices what’s needed, takes initiative, and follows through with confidence? Is your organization and communication in the workplace what makes the difference? Apply Today! If this is you, you're not just supporting the team, you are helping it thrive! Join us at Licensed Support ABA to help make the difference, one child at a time.", "summaryDescription" : "ABA Center-Base Administrative Assistant at OOS Management Corp.. Skills: Administrative support, Record keeping, Client management. Provide administrative support. Manage client stimuli", "postedDate" : "2026-06-14T20:06:05.602", "createdAt" : "2026-06-14T20:06:05.602", "lastUpdated" : "2026-06-16T03:12:30.370", "ingestTimestamp" : "2026-06-14T20:06:05.602", "mongoId" : "6a2c964374d8ee00a098f082", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 41600, "salaryAnnualMax" : 52000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Record keeping", "Data entry", "Administrative support", "Client management", "Process improvement", "Scheduling", "Supply ordering", "Behavioral therapy", "Early intervention", "Google Workspace", "Microsoft Office" ], "skillCount" : 11, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Junior", "dataQualityScore" : 0.8888889, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.95 }, { "id" : "6a3068fcf292fd229cfc641f", "title" : "Office Assistant", "company" : "Entain", "industry" : "Gambling And Casinos", "salary" : { "min" : 20800.0, "max" : 26000.0, "currency" : "GBP", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Entry level Office Assistant in Romford, United Kingdom, adjusted for the Sports & Fitness industry and part-time employment." }, "location" : "Romford, England, United Kingdom", "locations" : [ "Romford", "England", "United Kingdom" ], "timestamp" : "2026-06-16T08:09:05.084", "fingerprint" : "c1543b075279dc2695b72666f848208469e9100662f42e1589975d4e0dbc8ca3", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/Entain/744000132242604-stadia-office-assistant", "externalId" : "744000132242604", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Romford", "state" : "England", "country" : "United Kingdom", "continent" : "eu", "source" : "llm", "workMode" : "onsite", "geo" : "51.5760462,0.1822646" } ], "locationText" : "Romford, England, United Kingdom", "employmentType" : "PART_TIME", "experienceMinYears" : 2, "experienceMaxYears" : 5, "experienceLevel" : "mid", "coreResponsibilities" : "Answer telephone calls, Answer emails, Process website bookings, Process telephone bookings, Manage sponsorship packages, Process sponsorship packages, Run website reports, Complete end of day bankings, Welcome customers to Stadium, Produce racecards, Print racecards, Carry out reasonable requests", "teamCollaboration" : "Part of Office Team", "domainKnowledge" : "Betting industry", "domainList" : [ "betting-industry" ], "domainSpecificKnowledge" : [ "Betting industry" ], "toolProficiency" : [ "Excel", "Word" ], "communicationSkills" : "Answer telephone calls; Answer emails", "continuousLearning" : "Development opportunities", "qualificationsBasic" : "Knowledge of Microsoft programmes, Knowledge of Excel, Knowledge of Word", "qualificationsPreferred" : "Knowledge and understanding of Betting industry", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Sports betting, gaming and interactive entertainment is changing, and we're leading that change. By putting people first. By placing exciting, engaging and entertaining experiences at more fingertips than ever before. We're pulling into pole position by pushing boundaries further. With innovation. With technology. But most importantly, with people like you. Because when you join Entain, it's your game. So let's win together. As a Office Assistant you will be responsible for manning the reception desk. Reporting to the Office Manager, you will be part of the Office Team, and be responsible for answering all telephone calls and emails that come direct to the Stadium. The salary is £13.50 per hour. What you will do * To ensure all emails and telephone calls are answered in a timely and professional manner. * Process all website and telephone bookings for our restaurants and general admission. * Managing and processing the selling of our sponsorship packages. * Running website reports. * Completion of end of day bankings. * Welcoming customers to the Stadium. * Production and printing of racecards. * To carry out any other reasonable requests from the Office Manager. ## Qualifications * Do you enjoy working as part of a team? * Do you have knowledge and understanding of Betting industry. * Do you have Knowledge of Microsoft programmes and packages including Excel and Word? ## Additional Information At Entain, we know that signing top players requires a great starting package, and plenty of support to inspire peak performance. Join us, and a competitive salary is just the beginning. Working for us in Stadia, you can expect to receive great benefits like: * Discounts with hundreds of retailers through Entain Deals. * Pension Scheme and annual ShareSave. * Healthcare and wellbeing support. * Development opportunities. And outside of this, you'll have the chance to turn recognition from leaders and colleagues into amazing prizes. Join a winning team of talented people and be a part of an inclusive and supporting community where everyone is celebrated for being themselves. Should you need any adjustments or accommodations to the recruitment process, at either application or interview, please contact us. #Admin #Office", "summaryDescription" : "Office Assistant at Entain. Answer telephone calls. Answer emails", "postedDate" : "2026-06-15T16:18:04.000", "createdAt" : "2026-06-15T23:56:07.735", "lastUpdated" : "2026-06-16T08:09:05.084", "ingestTimestamp" : "2026-06-15T23:56:07.735", "mongoId" : "6a3068fcf292fd229cfc641f", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "<30k", "hasSalary" : false, "allSkills" : [ "Betting industry", "Excel", "Word" ], "skillCount" : 3, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 1.0, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Sports & Fitness", "llmIndustryConfidence" : 0.85 }, { "id" : "6a191e7758b93c861e39f6a1", "title" : "Internship in Executive Office Support (International Student)", "company" : "Mercedes-Benz U. S. International, Inc.", "industry" : "Manufacturing", "salary" : { "min" : 18.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "United States of America-Alabama -Vance", "locations" : [ "United States of America-Alabama -Vance", "1 Mercedes-Drive, , Vance" ], "timestamp" : "2026-06-15T06:48:26.567", "fingerprint" : "126156406e0e4c7aa353b1ecedd30255c73e411f650da5f05b0ccb3004562eb0", "source" : "taleo", "language" : "en", "applyUrl" : "https://tas-daimler.taleo.net/careersection/ex/jobdetail.ftl?job=894141", "externalId" : "894141", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Vance", "state" : "Alabama", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "33.1742847,-87.2336092" } ], "locationText" : "Vance, Alabama, United States", "employmentType" : "INTERNSHIP", "minimumEducation" : "High School", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "Entry", "technicalSkills" : "Microsoft Office, Word, Excel, PowerPoint, Outlook", "professionalSkills" : [ "Project management" ], "hardSkillsList" : [ "Organizational skills", "Communication skills" ], "hardSkills" : [ { "name" : "Organizational skills", "level" : "intermediate" }, { "name" : "Communication skills", "level" : "intermediate" } ], "majorSkills" : "Executive Office Support", "majorSkillsList" : [ "Executive Office Support" ], "coreResponsibilities" : "Support the Executive Office of the President and, Support preparation of presentations, Support preparation of reports, Support preparation of meeting materials, Help organize internal events, Help execute internal events, Research information for special projects, Compile information for special projects, Help organize Management Workshops, Help prepare Management Workshops, Help execute Management Workshops, Prepare meeting agendas, Distribute meeting agendas, Prepare meeting minutes, Distribute meeting minutes, Track deadlines, Follow up on pending tasks, Prepare communication material", "projectManagementSkills" : [ "Project management" ], "toolProficiency" : [ "Microsoft Office", "Word", "Excel", "PowerPoint", "Outlook" ], "communicationSkills" : "Communication skills", "continuousLearning" : "Tuition assistance", "specialRequirements" : "Coverage of visa costs", "qualificationsBasic" : "Bachelor's degree in Mechancial Engineering, Industrial Engineering, Business Administration or related area, Equivalent combination of education and experience, Proficiency in Microsoft Office Applications, Organizational skills, Communication skills, Ability to handle confidential information, High flexibility and adaptibility, High motivation and willingless to learn, Project management skills, Fluent proficiency in English, Currently enrolled in University or in a gap year, Studies outside of the U. S. A, Minimum of 3 semesters of studies, Available for a minimum of 6 months", "qualificationsPreferred" : "Good German skills preferred", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Mercedes-Benz: Building Exceptional Vehicles… and Careers! The best chapters in Alabama’s automotive success story are yet to come. The Mercedes-Benz automobile of the future will be different; greener, more efficient, safer, and even more fascinating. Only one thing will never change – It will wear a star. The vehicles we manufacture are the finished results of our skilled workforce, and we're hiring even more. We are looking for Specialists and Team Members to join us in crafting a wide variety of vehicles from the Mercedes-Maybach GLS SUV to our all-electric electric vehicle, the EQS SUV and EQE SUV. Our Tuscaloosa County site is home to the production of Mercedes’ luxury SUV models, including electric vehicles. Just down the road in Bibb County, MBUSI has launched the production of high-performance lithium-ion batteries. Our two campuses are among the most advanced automotive manufacturing facilities in the world, with over 6 million square feet combined. MBUSI offers an excellent total rewards package including competitive compensation, health and life insurance, 401(k) matching program and defined contribution retirement plan, annual bonuses, tuition assistance, and paid holidays. Further on-site MBUSI resources such as childcare, medical center and fitness center are available for all to utilize. Our Team Members share a common goal to be the best luxury auto manufacturer in North America. MBUSI is committed to excellence and actively promotes positive team culture, teamwork, safety, quality, and continuous improvement. Mercedes-Benz, U.S. International, Inc. takes pride in being an Equal Employment Opportunities workplace. Mercedes-Benz U.S. International, Inc. is committed to equal opportunity regardless of race, age, ethnic origin, and any other characteristics classified under applicable Local and Federal laws. All qualified candidates are encouraged to apply for the opportunity to join us in electrifying the future! Essential Functions : Support the Executive Office of the President and CEO of MBUSI Support preparation of presentations, reports, and meeting materials Help organize and execute internal events Research and compile information for special projects as assigned Help organize, prepare and excute Management Workshops Other regular daily tasks: Prepare and distribute meeting agendas and minutes for Operational Management Team Meeting Track deadlines and follow up on pending tasks Communication Material preparation QUALIFICATIONS: Education, Experience and Necessary Skills all must be met in order to qualify for position. Education : Bachelor’s degree in Mechancial Engineering, Industrial Engineering, Business Administration or in a related area, and/or the equivalent combination of education and experience. Necessary Skills, Certifications, etc .: Proficiency in Microsoft Office Applications (Word, Excel, PowerPoint, Outlook) Strong organizational and communication skills Ability to handle confidential information with discretion High flexibility and adaptibility in a fast-pacing environment High motivation and willingless to learn Project management skills Fluent proficiency in English, good German skills preferred Preferred Start Date: September 2026 Benefits: Paid internship - hourly rate $18 Coverage of visa costs $700 housing bonus Requirements: Currently enrolled in University or in a gap year between Bachelor's and Master’s degree Studies outside of the U.S.A (we are not accepting applications from students who are currently studying in the U.S.A) A minimum of 3 semesters of studies in relevant field of study Available for a minimum of 6 months How to apply: To complete your application and be considered for an internship at MBUSI, you must attach all the following documents: Cover letter including starting availability Detailed CV/Resume Transcript of records from University High School Diploma Working references Certificate of enrollment Thank you for your interest in Mercedes-Benz U.S. International. Please be aware that it takes time to review applications and make a final decision. We appreciate your patience during this time. Mercedes-Benz U.S. International, Inc.", "summaryDescription" : "Internship in Executive Office Support (International Student) at Mercedes-Benz U. S. International, Inc.. Skills: Executive Office Support. Support the Executive Office of the President and. 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S. A, Available for a minimum of 6 months", "qualificationsPreferred" : "Good German skills preferred", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Mercedes-Benz: Building Exceptional Vehicles… and Careers! The best chapters in Alabama’s automotive success story are yet to come. The Mercedes-Benz automobile of the future will be different; greener, more efficient, safer, and even more fascinating. Only one thing will never change – It will wear a star. The vehicles we manufacture are the finished results of our skilled workforce, and we're hiring even more. We are looking for Specialists and Team Members to join us in crafting a wide variety of vehicles from the Mercedes-Maybach GLS SUV to our all-electric electric vehicle, the EQS SUV and EQE SUV. Our Tuscaloosa County site is home to the production of Mercedes’ luxury SUV models, including electric vehicles. Just down the road in Bibb County, MBUSI has launched the production of high-performance lithium-ion batteries. Our two campuses are among the most advanced automotive manufacturing facilities in the world, with over 6 million square feet combined. MBUSI offers an excellent total rewards package including competitive compensation, health and life insurance, 401(k) matching program and defined contribution retirement plan, annual bonuses, tuition assistance, and paid holidays. Further on-site MBUSI resources such as childcare, medical center and fitness center are available for all to utilize. Our Team Members share a common goal to be the best luxury auto manufacturer in North America. MBUSI is committed to excellence and actively promotes positive team culture, teamwork, safety, quality, and continuous improvement. Mercedes-Benz, U.S. International, Inc. takes pride in being an Equal Employment Opportunities workplace. Mercedes-Benz U.S. International, Inc. is committed to equal opportunity regardless of race, age, ethnic origin, and any other characteristics classified under applicable Local and Federal laws. All qualified candidates are encouraged to apply for the opportunity to join us in electrifying the future! Essential Functions : Support the Executive Office of the President and CEO of MBUSI Support preparation of presentations, reports, and meeting materials Help organize and execute internal events Research and compile information for special projects as assigned Help organize, prepare and excute Management Workshops Other regular daily tasks: Prepare and distribute meeting agendas and minutes for Operational Management Team Meeting Track deadlines and follow up on pending tasks Communication Material preparation QUALIFICATIONS: Education, Experience and Necessary Skills all must be met in order to qualify for position. Education : Bachelor’s degree in Mechancial Engineering, Industrial Engineering, Business Administration or in a related area, and/or the equivalent combination of education and experience. Necessary Skills, Certifications, etc .: Proficiency in Microsoft Office Applications (Word, Excel, PowerPoint, Outlook) Strong organizational and communication skills Ability to handle confidential information with discretion High flexibility and adaptibility in a fast-pacing environment High motivation and willingless to learn Project management skills Fluent proficiency in English, good German skills preferred Preferred Start Date: September 2026 Benefits: Paid internship - hourly rate $18 Coverage of visa costs $700 housing bonus Requirements: Currently enrolled in University or in a gap year between Bachelor's and Master’s degree Studies outside of the U.S.A (we are not accepting applications from students who are currently studying in the U.S.A) A minimum of 3 semesters of studies in relevant field of study Available for a minimum of 6 months How to apply: To complete your application and be considered for an internship at MBUSI, you must attach all the following documents: Cover letter including starting availability Detailed CV/Resume Transcript of records from University High School Diploma Working references Certificate of enrollment Thank you for your interest in Mercedes-Benz U.S. International. 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Support Innovation Performance team", "domainKnowledge" : "Innovation performance", "domainList" : [ "innovation-performance" ], "domainSpecificKnowledge" : [ "Innovation performance" ], "toolProficiency" : [ "Excel", "Internal systems" ], "communicationSkills" : "Oral communication; Written communication", "documentationSkills" : "Document preparation; Report preparation; Presentation preparation", "continuousLearning" : "Gain professional experience; Develop administrative skills; Develop organizational skills; Develop digital skills", "problemSolvingSkills" : "Analytical skills", "qualificationsBasic" : "Good analytical skills, Work accurately, Structure information processing, Manage multiple tasks, Fluent oral communication, Fluent written communication, Dutch language proficiency, Good English knowledge, Available during summer holiday, Work full-time during summer holiday", "qualificationsPreferred" : "Enthusiastic, Eager to learn, Motivated to gain practical experience, Proactive, Take initiative, Think along about improvements, Accurate and organized, Team player, Work with colleagues from different backgrounds, Responsible, Reliable in executing assigned tasks", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Als professioneel consultancy bedrijf werkt Ayming wereldwijd samen met bedrijven en instellingen om blijvende waarde te creëren. Met een team van meer dan 1.500 experts op het gebied van innovatie, HR en financiële optimalisatie in 14 landen zijn onze drie delivery models: consulting services, digital services en managed services. Als Student Innovation Performance Support ondersteun je ons Innovation Performance team bij diverse administratieve en backoffice taken. Je werkt nauw samen met onze consultants en helpt hen bij het verwerken, organiseren en beheren van gegevens, zodat zij zich optimaal kunnen focussen op hun klanten en projecten. Deze studentenjob biedt een uitstekende kans om professionele werkervaring op te doen binnen een internationale consultancyomgeving en om je administratieve en organisatorische vaardigheden verder te ontwikkelen. Jouw verantwoordelijkheden * Je ondersteunt consultants bij dagelijkse administratieve werkzaamheden. * Je verwerkt, controleert en structureert gegevens in Excel en andere interne systemen. * Je helpt bij het beheren en actualiseren van klant- en projectinformatie. * Je ondersteunt bij het voorbereiden van documenten, rapporten en presentaties. * Je zorgt ervoor dat informatie correct en overzichtelijk wordt bijgehouden. * Je biedt algemene administratieve ondersteuning aan het Innovation Performance team. Wat je mag verwachten * Een leerrijke studentenjob binnen een internationale consultancyomgeving. * Praktijkervaring in een professionele kantooromgeving. * Begeleiding door ervaren collega's. * De kans om je administratieve, organisatorische en digitale vaardigheden verder te ontwikkelen. * Een afwisselende functie waarin je een belangrijke ondersteunende rol speelt binnen het team. ## Qualifications Praktische informatie * Je beschikt over goede analytische vaardigheden en werkt nauwkeurig. * Je kan informatie gestructureerd verwerken en houdt overzicht over verschillende taken. * Je communiceert vlot, zowel mondeling als schriftelijk. * Je beheerst het Nederlands en hebt een goede kennis van het Engels. * Je bent beschikbaar tijdens de zomervakantie om voltijds te werken Wie ben jij? * Enthousiast, leergierig en gemotiveerd om praktijkervaring op te doen. * Proactief: je neemt graag initiatief en denkt mee over verbeteringen. * Nauwkeurig en georganiseerd in je manier van werken. * Een teamspeler die graag samenwerkt met collega's uit verschillende achtergronden. * Verantwoordelijk en betrouwbaar in het uitvoeren van toegewezen taken. ## Additional Information Extralegale voordelen * Aantrekkelijk salarispakket: Inclusief een competitief loon en maaltijdcheques. * Mobiliteitsoplossingen: Worden de transportkosten volledig terugbetaald. #LI-HYBRID", "summaryDescription" : "Student Innovation Performance Support at Ayming. Skills: Administrative support, Data management, Information organization. Support consultants with daily administrative work. Process data in Excel", "postedDate" : "2026-06-15T15:41:20.000", "createdAt" : "2026-06-16T00:14:09.226", "lastUpdated" : "2026-06-16T11:59:07.389", "ingestTimestamp" : "2026-06-16T00:14:09.226", "mongoId" : "6a306901f292fd229cfc659f", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "30k-50k", "hasSalary" : false, "allSkills" : [ "Excel proficiency", "Administrative support", "Data management", "Information organization", "Administrative tasks", "Backoffice tasks", "Data processing", "Data organization", "Customer information management", "Project information management", "Document preparation", "Report preparation", "Presentation preparation", "Information tracking", "Innovation performance", "Excel", "Internal systems" ], "skillCount" : 17, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 1.0, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Consulting", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c6c3e74d8ee00a0917b4b", "title" : "Administrative Assistant", "company" : "Centennial Real Estate Company LLC", "industry" : "Real Estate", "salary" : { "min" : 54979.0, "max" : 60000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Centennial", "locations" : [ "Centennial" ], "timestamp" : "2026-06-16T04:56:19.872", "fingerprint" : "ea199c1cb5f21544b4b5cde25adcb5edf0f6780fbe8fe101e837db77bff1fffb", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/centennial/jobs/5153722007", "externalId" : "5153722007", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Centennial", "state" : "Colorado", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "39.5791550,-104.8769227" } ], "locationText" : "Centennial, Colorado, United States", "employmentType" : "FULL_TIME", "technicalSkills" : "MS Office, Outlook, Word, Excel, Yardi, MRI", "professionalSkills" : [ "Office administration", "Data entry", "Record keeping", "Insurance documentation management", "Rent payment processing", "Sales data input", "Vendor request processing", "Invoice processing", "Accounts review", "Asset register maintenance", "Utility invoice monitoring", "Strategic goal setting" ], "hardSkillsList" : [ "Basic math skills", "Data entry", "Filing", "Telephone operation" ], "softSkillsList" : [ "Interpersonal skills", "Organizational skills", "Time management skills", "Verbal communication skills", "Written communication skills", "Independent work ability", "Teamwork ability", "Manages competing", "Dealing with delays", "Patience", "Listening skills", "Interpersonal skills", "Personable", "Attentive", "Confidentiality" ], "hardSkills" : [ { "name" : "Basic math skills", "level" : "intermediate" }, { "name" : "Data entry", "level" : "intermediate" }, { "name" : "Filing", "level" : "intermediate" }, { "name" : "Telephone operation", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Interpersonal skills" }, { "name" : "Organizational skills" }, { "name" : "Time management skills" }, { "name" : "Verbal communication skills" }, { "name" : "Written communication skills" }, { "name" : "Independent work ability" }, { "name" : "Teamwork ability" }, { "name" : "Manages competing" }, { "name" : "Dealing with delays" }, { "name" : "Patience" }, { "name" : "Listening skills" }, { "name" : "Interpersonal skills" }, { "name" : "Personable" }, { "name" : "Attentive" }, { "name" : "Confidentiality" } ], "majorSkills" : "Office administration, Customer service, Record keeping", "majorSkillsList" : [ "Office administration", "Customer service", "Record keeping" ], "coreResponsibilities" : "Keep official records, Execute in accordance with standard procedures, Provide administrative support to General Manager, Provide administrative support to department managers, Order office supplies, Receive mail, Distribute mail, Oversee shipping, Oversee postage, Maintain office equipment, Uphold safe office environment, Uphold clean office environment, Greet visitors, Direct visitors, Answer phone calls, Refer inquiries to correct personnel, Maintain tenant contact information, Manage insurance documentation for mall tenants, Manage insurance documentation for contractors, Coordinate tenant requests, Coordinate contractor requests, Accept rent payments, Document rent payments, Send rent payments to lockbox, Collect customer traffic numbers, Input customer traffic numbers, Report customer traffic numbers, Organize lease files, Organize lease documentation, Maintain controlled access, Issue visitor badges, Verify insurance requirements, Keep Emergency Communication System up to date, Respond promptly to customer needs, Respond promptly to service requests, Respond promptly to assistance requests, Review monthly rent roll, Issue manual bills for charge backs, Coordinate posting with Accounting Department, Collect tenant sales, Input tenant sales, Generate New Vendor request forms, Submit New Vendor request forms, Generate W9s, Submit W9s, Review accounts, Code invoices, Submit invoices for payment, Submit Open/Close notices, Follow up with tenants on past due balances, Prepare correspondence, Prepare tenant notices, Prepare late letters, Maintain asset register, Complete personal property tax requirements, Maintain OFAC search files, Monitor utility invoices, Respond to Energy Management Consultant, Participate in annual property strategic meetings, Participate in initiative goal setting meetings, Perform other duties as assigned", "teamCollaboration" : "Work with management; Work with staff; Coordinate with Accounting Department", "domainKnowledge" : "Real estate; Property management; Mall operations; Tenant relations; Contractor relations; Lease documentation; Personal property tax; OFAC regulations", "domainList" : [ "real-estate", "property-management", "mall-operations", "tenant-relations", "contractor-relations", "lease-documentation", "personal-property-tax", "ofac-regulations" ], "domainSpecificKnowledge" : [ "Real estate", "Property management", "Mall operations", "Tenant relations", "Contractor relations", "Lease documentation", "Personal property tax", "OFAC regulations" ], "toolProficiency" : [ "MS Office", "Outlook", "Word", "Excel", "Yardi", "MRI" ], "communicationSkills" : "Verbal communication; Written communication", "documentationSkills" : "Record keeping; Insurance documentation; Lease documentation; Asset register; Vendor documentation", "problemSolvingSkills" : "Dealing with frequent change; Dealing with delays; Dealing with unexpected events", "specialRequirements" : "Work varying schedules, Work public holidays, 100% in-office work", "qualificationsBasic" : "High school diploma required, 2–3 Years of Customer Service experience required, Proficiency in MS Office programs, Basic office support skills, Basic math skills, Ability to maintain confidentiality, Attendance/Punctuality", "qualificationsPreferred" : "Associate degree preferred, Equivalent work experience, Yardi/MRI experience preferred", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "The Administrative Assistant keeps official records and executes in accordance with established standard operation procedures in conjunction with other management and staff. Provides administrative support to the General Manager and department managers. PRINCIPAL JOB ACTIVITIES: General office administration including but not limited to; ordering office supplies, receiving and distributing mail, overseeing shipping and postage for the office, and maintaining office equipment while upholding a safe and clean office environment, greeting and directing visitors, and answering phone calls and referring inquiries to correct office personnel. Maintain tenant contact information. Manage and maintain insurance documentation for mall tenants and contractors performing work on property in compliance with the requirements outlined in the lease or corporate policy. Coordinate before/after hour tenant or contractor requests. Accept and document all rent payments received in management office and send to lockbox. Collect and maintain customer traffic numbers for the center, including monthly reporting, if applicable. Organize lease files and documentation for the property in accordance with policy and procedure. Maintain controlled access by issuing visitor badges and verifying insurance requirements are met. Keep Emergency Communication System for tenants and staff up to date. Respond promptly to customer needs and to requests for service and assistance. Review monthly rent roll, issue manual bills for charge backs and coordinate posting with Accounting Department. Collect and input tenant sales into Yardi/MRI. Generate and submit New Vendor request forms and W9s. Accounts Payable; review, code and submit invoices for payment. Submit Open/Close notices for store openings or closures. Accounts Receivable; follow up with local/regional tenants on past due balances. Prepare correspondence as directed, tenant notices, late letters, etc. Maintain asset register to complete personal property tax requirements. Maintain Office of Foreign Assets Control (OFAC) search files, if applicable. Monitor utility invoices and respond to Energy Management Consultant (Engie) for exception billings. Participate in annual property strategic and initiative goal setting meetings. Other duties as assigned. The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. REQUIREMENTS: High school diploma required. Associate degree preferred, or equivalent work experience. Minimum of 2–3 Years of Customer Service experience required. Yardi/MRI experience preferred. Must be able and willing to work varying schedules, which may include public holidays. Comfortable working in a fast paced, highly dynamic work environment. Excellent interpersonal, organizational, time management, verbal, and written communication skills. Ability to work and learn independently and in a team situation; self-motivated, proactive individual with a positive attitude. Manages competing demands; able to deal with frequent change, delays, or unexpected events. Strong attention to detail and ability to follow through. Proficiency in MS Office programs (Outlook, Word, Excel etc.), basic office support skills (telephone, filing, data entry) and basic math skills. Patience and listening skills to respond appropriately and interact positively with upset customers. Interpersonal skills to create a pleasant experience for all customers, such as being personable and attentive. Must be able to maintain the highest level of confidentiality; keep internal information and records confidential. Attendance/Punctuality - consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position. Pay Range $26.44—$28.85 USD Centennial is a retail real estate owner and operator with a national portfolio of shopping, dining, entertainment and mixed-use destinations as well as a full-service property management platform serving third-party owners. With over 300 employees nationwide, the firm now operates 20 million square feet of mixed-use destinations in 16 states. Since 1997, Centennial has played a pivotal role in shaping the evolution of American retail by creating a superior multi-faceted shopping experience with properties that serve not only as a place of commerce, but as a place of community. #centennial #createdbycentennial Centennial does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Centennial to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Centennial will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies. All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.", "summaryDescription" : "Administrative Assistant at Centennial Real Estate Company LLC. Skills: Office administration, Customer service, Record keeping. Keep official records. Execute in accordance with standard procedures", "postedDate" : "2026-06-14T20:04:25.203", "createdAt" : "2026-06-14T20:04:25.203", "lastUpdated" : "2026-06-16T04:56:19.872", "ingestTimestamp" : "2026-06-14T20:04:25.203", "mongoId" : "6a2c6c3e74d8ee00a0917b4b", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 54979, "salaryAnnualMax" : 60000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Basic math skills", "Data entry", "Filing", "Telephone operation", "Interpersonal skills", "Organizational skills", "Time management skills", "Verbal communication skills", "Written communication skills", "Independent work ability", "Teamwork ability", "Manages competing", "Dealing with delays", "Patience", "Listening skills", "Personable", "Attentive", "Confidentiality", "Office administration", "Customer service", "Record keeping", "Insurance documentation management", "Rent payment processing", "Sales data input", "Vendor request processing", "Invoice processing", "Accounts review", "Asset register maintenance", "Utility invoice monitoring", "Strategic goal setting", "Real estate", "Property management", "Mall operations", "Tenant relations", "Contractor relations", "Lease documentation", "Personal property tax", "OFAC regulations", "MS Office", "Outlook", "Word", "Excel", "Yardi", "MRI" ], "skillCount" : 44, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.8888889, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Real Estate", "llmIndustryConfidence" : 0.95 }, { "id" : "6a305981f292fd229cf484b9", "title" : "Office Assistant", "company" : "Alphabe Insight Inc", "industry" : "Consumer Services", "salary" : { "min" : 38000.0, "max" : 52000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Entry-level Office Assistant in Hollywood, United States, adjusted for the Travel industry." }, "location" : "Hollywood, FL, United States", "locations" : [ "Hollywood", "FL", "United States" ], "timestamp" : "2026-06-16T08:58:40.481", "fingerprint" : "ee20e25173fa7fa5a957f0c5aacdbc04c5bc5c5dc1fdeccb5b7e7ece1445d252", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/AlphabeInsightInc/744000132087854-office-assistant", "externalId" : "744000132087854", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Hollywood", "state" : "Florida", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "26.0112014,-80.1494901" } ], "locationText" : "Hollywood, Florida, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "High School", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "entry", "technicalSkills" : "Microsoft Office, Word, Excel, Outlook", "professionalSkills" : [ "Time management", "Data entry" ], "hardSkillsList" : [ "Record keeping", "Scheduling", "Calendar coordination" ], "hardSkills" : [ { "name" : "Record keeping", "level" : "intermediate" }, { "name" : "Scheduling", "level" : "intermediate" }, { "name" : "Calendar coordination", "level" : "intermediate" } ], "majorSkills" : "Administrative support, Office operations", "majorSkillsList" : [ "Administrative support", "Office operations" ], "coreResponsibilities" : "Provide administrative support, Maintain filing systems, Update internal databases, Assist with scheduling, Coordinate calendars, Prepare reports, Prepare correspondence, Prepare office documents, Replenish office supplies, Support various departments, Ensure documentation accuracy, Ensure documentation organization, Ensure documentation confidentiality, Perform office-related duties", "teamCollaboration" : "Support office staff; Support various departments", "domainKnowledge" : "Travel industry", "domainList" : [ "travel-industry" ], "domainSpecificKnowledge" : [ "Travel industry" ], "toolProficiency" : [ "Microsoft Word", "Microsoft Excel", "Microsoft Outlook" ], "communicationSkills" : "Verbal communication; Written communication", "documentationSkills" : "Documentation organization; Documentation accuracy; Documentation confidentiality", "continuousLearning" : "Skill development; Ongoing learning", "qualificationsBasic" : "High school diploma or equivalent, Basic proficiency in Microsoft Office", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "At Entertainment Travel Associates , we specialize in providing exceptional travel experiences tailored to our clients’ unique needs. Based in Tampa, FL, our team is dedicated to delivering seamless service, unforgettable journeys, and a commitment to excellence in the travel and entertainment industry. Join us and become part of a growing company where professionalism meets passion. Job Summary We are seeking a dependable and organized Office Assistant to support daily administrative operations and help maintain an efficient and professional office environment. This role is ideal for individuals who are detail-oriented, enjoy supporting team operations, and are looking to grow within an administrative or business setting. Responsibilities * Provide general administrative and clerical support to office staff. * Maintain organized filing systems, records, and office documentation. * Assist with data entry and updating internal databases. * Support scheduling, calendar coordination, and meeting preparation. * Help prepare reports, correspondence, and basic office documents. * Monitor and replenish office supplies as needed. * Support various departments with day-to-day administrative tasks. * Ensure accuracy, organization, and confidentiality in all documentation. * Perform additional office-related duties as assigned. ## Qualifications * High school diploma or equivalent required. * Strong organizational and time-management skills. * Excellent verbal and written communication abilities. * Basic proficiency in Microsoft Office applications (Word, Excel, Outlook). * Ability to multitask and prioritize tasks effectively. * Strong attention to detail and accuracy. * Professional attitude and reliability. ## Additional Information * Competitive salary package * Opportunities for professional growth and career advancement * Collaborative and supportive work environment * Skill development and ongoing learning opportunities * Exposure to diverse projects and industry experience", "summaryDescription" : "Office Assistant at Alphabe Insight Inc. Skills: Administrative support, Office operations. Provide administrative support. Maintain filing systems", "postedDate" : "2026-06-15T01:05:18.000", "createdAt" : "2026-06-15T23:43:36.539", "lastUpdated" : "2026-06-16T08:58:40.481", "ingestTimestamp" : "2026-06-15T23:43:36.539", "mongoId" : "6a305981f292fd229cf484b9", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 38000, "salaryAnnualMax" : 52000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Record keeping", "Scheduling", "Calendar coordination", "Administrative support", "Office operations", "Time management", "Data entry", "Travel industry", "Microsoft Word", "Microsoft Excel", "Microsoft Outlook" ], "skillCount" : 11, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 1.0, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Travel", "llmIndustryConfidence" : 0.95 }, { "id" : "6a305981f292fd229cf484de", "title" : "Office Assistant", "company" : "Alphabe Insight Inc", "industry" : "Consumer Services", "salary" : { "min" : 48500.0, "max" : 63500.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Office Assistant in Columbus, OH, adjusted for mid-seniority in the technology industry." }, "location" : "Columbus, OH, United States", "locations" : [ "Columbus", "OH", "United States" ], "timestamp" : "2026-06-16T07:27:13.597", "fingerprint" : "cb68d97ccac71a145cf17992846a235972773591ef7478c5b1ce2bdf02426b71", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/AlphabeInsightInc/744000132080945-office-assistant", "externalId" : "744000132080945", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Columbus", "state" : "Ohio", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "39.9622601,-83.0007065" } ], "locationText" : "Columbus, Ohio, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "High School", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "entry", "technicalSkills" : "MS Office, Word, Excel, Outlook", "professionalSkills" : [ "Office administration", "Clerical duties", "Report preparation", "Presentation preparation", "Correspondence preparation" ], "majorSkills" : "Office operations, Administrative support", "majorSkillsList" : [ "Office operations", "Administrative support" ], "coreResponsibilities" : "Manage daily office operations, Organize daily office operations, Answer incoming phone calls, Direct incoming phone calls, Answer incoming emails, Direct incoming emails, Maintain office supplies inventory, Check office supplies stock, Place office supply orders, Schedule meetings, Coordinate meetings, Schedule appointments, Coordinate appointments, Schedule travel arrangements, Coordinate travel arrangements, Assist in preparing reports, Assist in preparing presentations, Assist in preparing correspondence, Greet visitors, Assist visitors, Greet clients, Assist clients, Greet vendors, Assist vendors", "toolProficiency" : [ "MS Office", "Word", "Excel", "Outlook" ], "communicationSkills" : "Verbal communication; Written communication", "continuousLearning" : "Skill development; Ongoing learning", "qualificationsBasic" : "Proven experience as an office assistant, Proficient in MS Office, Excellent organizational skills, Excellent time-management skills, Keen eye for detail, Verbal communication abilities, Written communication abilities", "qualificationsPreferred" : "Additional qualifications in office administration are a plus", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "At Consider Posh Pro, we’ve got a knack for turning dull moments into dazzling opportunities. We’re the ones who add a splash of color to the black and white world of sales. How do we do it? Well, it’s a bit of magic mixed with a whole lot of hustle. Job Description : We are seeking a highly organized and proactive Office Assistant to join our dynamic team. The Office Assistant will play a crucial role in ensuring the smooth and efficient operation of our daily office activities. This position is ideal for someone who is detail-oriented, capable of multitasking, and eager to contribute to a productive work environment. As an Office Assistant, you will be responsible for supporting various administrative functions, coordinating communications, managing office supplies, and assisting with clerical duties. Responsibilities: * Manage and organize daily office operations to ensure efficiency. * Answer and direct incoming phone calls and emails promptly and courteously. * Maintain office supplies inventory by checking stock and placing orders as needed. * Schedule and coordinate meetings, appointments, and travel arrangements for staff. * Assist in preparing reports, presentations, and correspondence as required. * Greet and assist visitors, clients, and vendors in a professional manner. ## Qualifications Requirements * High school diploma or equivalent; additional qualifications in office administration are a plus. * Proven experience as an office assistant or in a similar administrative role. * Proficient in MS Office (Word, Excel, Outlook) and comfortable learning new software. * Excellent organizational and time-management skills with a keen eye for detail. * Strong verbal and written communication abilities. ## Additional Information * Competitive salary package * Opportunities for professional growth and career advancement * Collaborative and supportive work environment * Skill development and ongoing learning opportunities * Exposure to diverse projects and industry experience", "summaryDescription" : "Office Assistant at Alphabe Insight Inc. Skills: Office operations, Administrative support. Manage daily office operations. 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For nearly two decades, we have led our industry and worked at the frontier of applying AI/ML to investment management. We have become a multibillion-dollar asset manager, and we have ambitious goals for the future. Your colleagues will include internationally recognized experts in artificial intelligence and machine learning research as well as highly experienced finance and technology professionals. The people who shape our company come from other backgrounds, including concert music performances, humanitarian aid, opera singing, sports writing, and BMX racing. You will be part of a team that loves to succeed together. In addition to our enriching and collegial working environment, we offer highly competitive compensation and benefits packages, technology talks by our experts, a beautiful modern office, daily catered lunches, and more. As an Administrative Assistant, you will provide high-impact support to senior leaders at Voleon. In this role, you may directly support up to four senior executives in our Research & Engineering organization. You will amplify their impact by managing day-to-day operations, enabling focus on the most important strategic priorities. RESPONSIBILITIES - Provide proactive administrative support to senior executives (Research & Engineering leaders), acting as a trusted partner and point of contact - Manage complex calendars, meetings, and communications, resolving conflicts and anticipating needs - Coordinate domestic and international travel and handle related expense reporting - Plan and support on-site and virtual meetings and events, including logistics, materials, room setup, visitors, and catering - Support light project management activities (tracking action items, follow-ups, and status) and partner closely with Executive Support colleagues to provide cohesive support to the leadership team - Continuously identify and implement opportunities to streamline administrative processes and enhance team efficiency - Handle confidential and non-routine information with the utmost care and discretion - Provide responsive assistance to colleagues, clients, and vendors as requested - Assist with project management, research, and IT support as required REQUIREMENTS - 3+ years of experience in administrative support; experience with technology leaders preferred - Proven experience supporting multiple senior executives in both in-person and remote environments - Strong organizational skills with the ability to manage multiple tasks, deadlines, and priorities with exceptional attention to detail - Excellent written and verbal communication skills; professional, clear, and courteous in all interactions - Meticulous attention to detail and accuracy - Ability to manage tasks independently, prioritize effectively, and adapt to changing demands - Demonstrated sense of urgency, flexibility, and comfort navigating changing priorities in a fast-paced environment - Proficiency with MS Outlook calendaring, Word, Excel, and PowerPoint; experience with Atlassian and other Agile Project Management tools (Jira, Confluence, Smartsheet) is a plus - Experience with GenAI tools and technologies is a plus - Expected to work onsite Tuesday–Thursday, with flexibility to work onsite additional days as needed - Authorization to work in the United States; Bachelor’s degree is a plus - Proficiency in MS Outlook, Word, Excel, and PowerPoint (Atlassian and GenAI experience are a plus) - Bachelor’s degree (preferred but not required) - Authorized to work in the United States “FRIENDS OF VOLEON” CANDIDATE REFERRAL PROGRAM If you have a great candidate in mind for this role and would like to have the potential to earn $7,500 if your referred candidate is successfully hired and employed by The Voleon Group, please use this form https://voleon.com/referrals/ to submit your referral. For more details regarding eligibility, terms and conditions please make sure to review the Voleon Referral Bonus Program https://voleon.com/assets/Voleon-Referral-Bonus-Program.pdf. EQUAL OPPORTUNITY EMPLOYER The Voleon Group is an Equal Opportunity employer. Applicants are considered without regard to race, color, religion, creed, national origin, age, sex, gender, marital status, sexual orientation and identity, genetic information, veteran status, citizenship, or any other factors prohibited by local, state, or federal law.", "summaryDescription" : "Administrative Assistant at Voleon", "createdAt" : "2026-06-14T20:12:10.513", "lastUpdated" : "2026-06-16T04:31:46.542", "ingestTimestamp" : "2026-06-14T20:12:10.513", "mongoId" : "6a2c76fa74d8ee00a093b687", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 70000, "salaryAnnualMax" : 80000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2cd71e74d8ee00a0a4054a", "title" : "Administrative Assistant", "company" : "Hinge Health", "industry" : "Business Enablement", "salary" : { "min" : 35.38, "max" : 53.08, "currency" : "USD", "frequency" : "Yearly" }, "location" : "San Francisco-HQ", "locations" : [ "San Francisco-HQ" ], "timestamp" : "2026-06-16T02:28:21.822", "fingerprint" : "1877b9287952f241fdd7dadd3bb381495e900bb717ca4daa9c3ad3c56d0e14de", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/hinge-health/d3a9efc8-d53c-4441-ae69-ce6897ed29e3/application", "externalId" : "d3a9efc8-d53c-4441-ae69-ce6897ed29e3", "industryFunction" : { }, "structuredLocations" : [ { "city" : "San Francisco", "state" : "California", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "37.7879363,-122.4075201" } ], "locationText" : "San Francisco, California, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 4, "experienceMaxYears" : 5, "experienceLevel" : "Mid", "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "THE OPPORTUNITY We are seeking a proactive and detail-oriented Administrative Assistant to enhance the efficiency and organization of our CFO, Finance leadership team and Chief Medical Officer. In this role, you will support executives by streamlining their workflow, optimizing their time, and ensuring organizational goals are met. You will collaborate closely with Executive Assistant, Administrative Assistants and Workplace to ensure smooth daily operations. Your contributions will directly impact the team’s productivity and create a more efficient work environment. WHAT YOU'LL ACCOMPLISH - Calendar Management: Independently manage senior executives' calendars, schedule meetings efficiently, and resolve conflicts proactively. - Meeting Coordination: Handle meeting requests and logistics, ensuring timely communication and seamless execution of in-person and virtual meetings. - Event Management: Organize logistics for events, offsites, and dinners, including venue bookings, catering, and technical arrangements. - Effective Communication: Serve as a trusted liaison between executives, internal teams, and external partners, ensuring clarity and professionalism in all communications. - Collaboration: Work with Workplace Coordinators and EAs to plan and execute all event logistics, ensuring successful meetings and events. - Travel & Expense Management: Assist in booking travel and accommodations for executives, and manage expense reports through Navan for select VPs and Senior Directors, ensuring timely and accurate processing. - This is a non-exempt position HINGE HEALTH HYBRID MODEL We believe in leveraging the benefits of both remote and in-office work. Employees in hybrid roles are required to be in the office 3 days a week (Tuesday, Wednesday, Thursday). BASIC QUALIFICATIONS - 4+ years of experience as an Administrative Assistant, supporting teams or mid-level executives. - 4+ years of proficiency in Google Workspace (Docs, Sheets, Calendar). - 4+ years of experience coordinating complex travel arrangements, managing expenses, and overseeing meeting logistics. PREFERRED QUALIFICATIONS - Meticulous Attention to Detail: Consistently produces high-quality, accurate work in communications, meeting logistics, and expense tracking. - Exceptional Time Management: Effectively prioritizes multiple tasks to meet deadlines. - Resourceful Problem-Solving: Proactively addresses logistical challenges and ensures smooth day-to-day operations. - Customer-Focused Mindset: Has a track record of providing exceptional support to both internal teams and external partners, consistently offering professional and reliable assistance by building strong relationships and exceeding expectations in customer service. - Adaptability and Flexibility: Embraces change, learns new tasks quickly, and adjusts to evolving situations with ease. - Strong Organizational Skills: Efficiently manages multiple tasks and priorities, ensuring that deadlines are met and operations run smoothly. - Excellent Communication Skills: Communicates clearly and concisely, actively listens, and builds effective relationships through strong verbal and written communication. ABOUT HINGE HEALTH At Hinge Health, we’re using technology to scale and automate the delivery of healthcare – starting with musculoskeletal (MSK) conditions, which affect over 1.7 billion people worldwide. With an AI-powered human-centered care model, Hinge Health leverages cutting-edge technology to improve outcomes, experiences and costs to help people move beyond their pain. The platform addresses a broad spectrum of MSK care – from acute injury, to chronic pain, to post-surgical rehabilitation – through personalized, evidence-based care. As the preferred partner to 50+ health plans, PBMs and other ecosystem partners, Hinge Health is available to over 20 million people across more than 2,550 employers. The company is headquartered in San Francisco with additional offices in Montreal and Bangalore. Learn more at http://www.hingehealth.com/http://www.hingehealth.com WHAT YOU'LL LOVE ABOUT US - Inclusive healthcare and benefits: On top of comprehensive medical, dental, and vision coverage, we offer employees and their family members help with gender-affirming care, tools for family and fertility planning, and travel reimbursements if healthcare isn’t available where you live. - Planning for the future: Start saving for the future with our traditional or Roth 401k retirement plan options which include a 2% company match. - Modern life stipends: Manage your own learning and development CULTURE & ENGAGEMENT Hinge Health is an equal opportunity employer and prohibits discrimination and harassment of any kind. We make employment decisions without regards to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability status, pregnancy, or any other basis protected by federal, state or local law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. We provide reasonable accommodations for candidates with disabilities. If you feel you need assistance or an accommodation due to a disability, let us know by reaching out to your recruiter. By submitting your application you are acknowledging we are using your personal data as outlined in the personnel and candidate privacy policy. https://www.hingehealth.com/about/personnel-and-candidate-privacy-policy/ Beware of Phishing Attempts: We've noticed an increase in phishing where fraudsters impersonate employees and send fake job offers to steal sensitive information. We'll never ask for financial details during the hiring process and only use \"@hingehealth.com http://hingehealth.com\" emails. If you receive a suspicious offer, stop communication and report it to the US FBI Internet Crime Complaint Center. To verify an email from our recruiting team, forward it to security@hingehealth.com https://app.ashbyhq.com/admin/organizational-settings/theme#.", "summaryDescription" : "Administrative Assistant at Hinge Health", "createdAt" : "2026-06-14T19:30:32.195", "lastUpdated" : "2026-06-16T02:28:21.822", "ingestTimestamp" : "2026-06-14T19:30:32.195", "mongoId" : "6a2cd71e74d8ee00a0a4054a", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMax" : 53, "salaryBand" : "<30k", "hasSalary" : false, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.95 }, { "id" : "6a15e49f58b93c861e7c8ad9", "title" : "Administrative Assistant", "company" : "North Wind Dynamics, LLC", "salary" : { "min" : 38000.0, "max" : 52000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Entry-level Administrative Assistant in Paducah, United States, adjusted for the government industry." }, "location" : "PADUCAH, KY", "locations" : [ "PADUCAH", "KY" ], "timestamp" : "2026-06-16T02:37:29.306", "fingerprint" : "2bad7f5d432de101d5d442a57b30b173b6c8ff59eeed74b3b58686a174219936", "source" : "breezyhr", "language" : "en", "applyUrl" : "https://north-wind-group.breezy.hr/p/6d8cebee91a0-administrative-assistant-i-04134-nwd", "externalId" : "6d8cebee91a0", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Paducah", "state" : "Kentucky", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "37.0833893,-88.6000478" } ], "locationText" : "Paducah, Kentucky, United States", "employmentType" : "FULL_TIME", "specialRequirements" : "Ability to Obtain Government Clearance", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Location: Paducah, KentuckyTitle: Administrative Assistant ISchedule (FT/PT): Regular Full TimeTravel Required: NoGovernment Clearance: Ability to Obtain North Wind Dynamics, LLC is an Alaska Native-owned Small Disadvantaged Business, specializing in infrastructure support services and facilities", "summaryDescription" : "Administrative Assistant at North Wind Dynamics, LLC", "createdAt" : "2026-06-14T20:28:25.618", "lastUpdated" : "2026-06-16T02:37:29.306", "ingestTimestamp" : "2026-06-14T20:28:25.618", "mongoId" : "6a15e49f58b93c861e7c8ad9", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 38000, "salaryAnnualMax" : 52000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.6666667, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Government", "llmIndustryConfidence" : 0.85 }, { "id" : "6a2c968b74d8ee00a098fe32", "title" : "Administrative Assistant", "company" : "Monster Energy", "salary" : { "min" : 21.0, "max" : 25.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Florida, United States", "locations" : [ "Florida", "United States" ], "timestamp" : "2026-06-16T02:45:03.710", "fingerprint" : "6324537f4f338789ab26ec4bf6f919bb76f5756334bcd43f599f092e2b1254d8", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/monsterenergy/jobs/4244467009", "externalId" : "4244467009", "industryFunction" : { }, "structuredLocations" : [ { "state" : "Florida", "country" : "United States", "continent" : "na", "workMode" : "onsite" } ], "locationText" : "Florida, United States", "minimumEducation" : "Bachelor's", "experienceMinYears" : 1, "experienceMaxYears" : 3, "rawDescription" : "A Day in the Life: In the position of Administrative Assistant, you will serve as a primary coordinator for department communications and logistics. Responsible for ensuring timely, clear, and consistent communication. Represent the team both internally and externally, interfacing with staff at all levels with the highest level of professionalism and in a manner that reflects positively on the organization. The Impact You'll Make: Provide administrative support for the department. Activities include a variety of duties such as answer and direct phone calls, calendar maintenance/scheduling, departmental reporting, presentation review and/or preparation, meeting coordination, catering, maintain office supplies, incoming/outgoing mail, etc. Liaise with executive and senior administrative assistants to handle requests and queries from senior managers. Anticipate the needs of others in order to ensure their seamless and positive experience Providing real-time scheduling support by booking appointments and preventing conflicts. Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations. Attend to sensitive matters with a high level of confidentiality and discretion while fostering positive relations with internal customers and co-workers. Submit and reconcile expense reports Who You Are: Bachelor's Degree in the field of Business Administration, Communication, or related field of study preferred, but not required. 1-3 years of experience in an administrative assistant position 1-3 years of experience in office management systems and procedures Computer Skills Desired: Proficient with Microsoft Office. Working knowledge of CONCUR preferred Monster Energy provides competitive total compensation. The estimated hourly pay range for this position is listed below. Actual compensation may vary based on skills, qualifications, experience, and work location. Pay Range $21—$25 USD For United States applicants: Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor. Read our privacy policy here: Privacy Policy", "summaryDescription" : "Administrative Assistant at Monster Energy", "postedDate" : "2026-06-14T20:06:30.713", "createdAt" : "2026-06-14T20:06:30.713", "lastUpdated" : "2026-06-16T02:45:03.710", "ingestTimestamp" : "2026-06-14T20:06:30.713", "mongoId" : "6a2c968b74d8ee00a098fe32", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 43680, "salaryAnnualMax" : 52000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Junior", "dataQualityScore" : 0.6666667, "daysOld" : 1, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Food & Beverage", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2ca53174d8ee00a09b51e4", "title" : "Office Assistant", "company" : "Tripledot Studios", "industry" : "Technology", "salary" : { "min" : 27500.0, "max" : 35000.0, "currency" : "GBP", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Entry-level Office Assistant in London, UK, adjusted for the technology industry and company size." }, "location" : "London, England, United Kingdom", "locations" : [ "London", "England", "United Kingdom" ], "timestamp" : "2026-06-16T01:42:23.207", "fingerprint" : "31d572d0e0fc1ed1db0934df8e96f07db22301ed325bcbee84d96cb55800582e", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.eu.greenhouse.io/tripledotstudios/jobs/4881652101", "externalId" : "4881652101", "industryFunction" : { }, "structuredLocations" : [ { "city" : "London", "state" : "England", "country" : "United Kingdom", "continent" : "eu", "source" : "llm", "workMode" : "onsite", "geo" : "51.5074456,-0.1277653" } ], "locationText" : "London, England, United Kingdom", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "Entry", "professionalSkills" : [ "Office administration", "Office support", "Workplace coordination", "Administrative support" ], "hardSkillsList" : [ "Meeting room setup", "Delivery coordination", "Visitor management", "Office upkeep", "Health and safety", "Fire safety" ], "hardSkills" : [ { "name" : "Meeting room setup", "level" : "intermediate" }, { "name" : "Delivery coordination", "level" : "intermediate" }, { "name" : "Visitor management", "level" : "intermediate" }, { "name" : "Office upkeep", "level" : "intermediate" }, { "name" : "Health and safety", "level" : "intermediate" }, { "name" : "Fire safety", "level" : "intermediate" } ], "majorSkills" : "Office operations, Office experience, Workplace readiness", "majorSkillsList" : [ "Office operations", "Office experience", "Workplace readiness" ], "coreResponsibilities" : "Manage setup and coordination of breakfasts, Manage setup and coordination of lunches, Manage setup and coordination of dinners, Order food supplies, Unpack food supplies, Present food supplies, Reset food areas, Be a visible point of contact, Create a welcoming experience for employees, Create a welcoming experience for guests, Create a welcoming experience for visitors, Coordinate visitor arrivals, Greet visitors, Collect visitors from reception, Issue visitor passes, Escort guests to meeting rooms, Escort guests to contacts, Handle deliveries, Receive items, Organize items, Pass on items, Prepare meeting rooms, Maintain meeting rooms, Ensure meeting room tidiness, Ensure meeting room layout readiness, Clean whiteboards, Replenish pens, Replenish basic supplies, Carry out office walkarounds, Ensure shared spaces remain clean, Ensure shared spaces remain stocked, Ensure shared spaces are ready for use, Provide ad hoc administrative support, Provide practical support to Office Manager, Assist with office communications, Prepare posters for office initiatives, Prepare signage for office initiatives, Maintain awareness of who is in the office, Log visitors, Support onboarding coordination for new starters, Communicate office issues, Communicate maintenance needs, Communicate recurring operational challenges, Support local health and safety responsibilities, Perform office-based duties for fire safety, Perform office-based duties for workplace readiness", "teamCollaboration" : "Partner with Office Manager; Collaborate with colleagues; Interact with business people", "domainKnowledge" : "Mobile games industry", "domainList" : [ "mobile-games-industry" ], "domainSpecificKnowledge" : [ "Mobile games industry" ], "communicationSkills" : "Clear communication", "continuousLearning" : "Professional development opportunities", "qualificationsBasic" : "Previous office administration experience, Previous office support experience, Previous workplace-based experience, Organizational skills, Ability to manage multiple practical tasks, Proactive mindset, Confidence to notice and take action, Excellent people skills, Friendly, approachable, helpful attitude, Spoken and written English, Ability to understand and communicate clearly, Comfortable working in a hands-on, physical role, Ability to work reliably from the office, Good attention to detail, Pride in maintaining high standards, Willingness to learn office processes, Build knowledge of the team, Become a trusted support presence, Ability to work well with guidance, Ability to take ownership of routine responsibilities", "qualificationsPreferred" : "Experience supporting visitors, Experience with meeting rooms, Experience with deliveries, Experience with workplace coordination, Previous exposure to health and safety responsibilities, Previous exposure to fire warden responsibilities", "remoteFriendly" : false, "workSiteFlexibility" : "Hybrid", "rawDescription" : "Who are we? Tripledot Studios is one of the largest independent mobile games companies in the world. We are a multi-award-winning organisation, with a global 2,500+ strong team across 12 studios. Our expanded portfolio includes some of the biggest titles in mobile gaming, collectively reaching top chart positions around the world and engaging over 25 million daily active users. Tripledot’s guiding principle is that when people love what they do, what they do will be loved by others. We’re building a company we’re proud of. One filled with driven, incredibly smart and detail-orientated people, who LOVE making games. Our ambition is to be the most successful games company in the world, and we’re just getting started. Role Overview As an Office Assistant, you will play a key role in keeping our London office running smoothly day to day. This is a highly visible, hands-on position that supports the overall office experience for employees and visitors alike. You’ll help create an organized, welcoming environment by managing meal setup, coordinating deliveries and visitors, supporting meeting room readiness, and helping maintain the general upkeep of the space. Working closely with the local team and partnering day to day with the Office Manager, you’ll make sure the office is well prepared, well presented, and ready to support a busy team. What makes this role particularly exciting is the level of exposure and ownership it offers. You’ll be at the centre of office life, interacting with a wide range of people across the business and contributing directly to the experience people have when they come into the office. It’s a great opportunity for someone early in their career to build strong office operations experience in a fast-paced environment, develop confidence through regular collaboration with colleagues and visitors, and learn the fundamentals of running an effective workplace. This role will suit someone who is proactive, approachable, and comfortable being a reliable presence in the office. The most successful person in this role will enjoy helping others, spotting what needs to be done before being asked, and taking pride in creating a positive and well-organized environment. Key Responsibilities Manage the day-to-day setup and coordination of breakfasts, lunches, and dinners, including ordering, unpacking, presentation, and reset Be a visible point of contact in the office, helping create a welcoming experience for employees, guests, and visitors Coordinate visitor arrivals, including greeting, collecting from reception, issuing passes where needed, and escorting guests to meeting rooms or relevant contacts Support the handling of deliveries and ensure items are received, organized, and passed on appropriately Prepare and maintain meeting rooms, including tidiness, layout readiness, whiteboard cleanliness, and replenishment of pens and basic supplies Carry out regular office walkarounds to help ensure shared spaces remain clean, stocked, and ready for use Provide ad hoc administrative and practical support to the Office Manager as office needs arise Assist with office communications and simple creative tasks such as preparing posters or signage for office initiatives Help maintain accurate awareness of who is in the office, including logging visitors and supporting practical onboarding-related office coordination for new starters Communicate office issues, maintenance needs, or recurring operational challenges clearly so they can be resolved effectively Support local health and safety responsibilities, including office-based duties related to fire safety and workplace readiness following training Required Skills, Knowledge and Expertise Previous office administration, office support, or similar workplace-based experience Strong organizational skills and the ability to manage multiple practical tasks across a busy office environment A proactive mindset, with the confidence to notice what needs attention and take action Excellent people skills with a friendly, approachable, and helpful attitude Strong spoken and written English and the ability to understand and communicate clearly in a fast-paced office setting Comfortable working in a hands-on, physical role that involves being present around the office throughout the day Ability to work reliably from the office and provide in-person support as required by the role Good attention to detail and pride in maintaining a high standard across shared spaces and daily office routines Willingness to learn office processes, build knowledge of the team, and become a trusted day-to-day support presence Ability to work well with guidance while also taking ownership of routine responsibilities Experience supporting visitors, meeting rooms, deliveries, or workplace coordination is beneficial Previous exposure to health and safety or fire warden responsibilities is helpful, though training can be provided Benefits 25 days paid holiday in addition to bank holidays to relax and refresh throughout the year 20 days remote working: Work from anywhere in the world, or use the time to cover mandatory office days to WFH, 20 days of the year. Daily Free Lunch: when in the office you get £12 every day to order from JustEat. Regular company events and rewards: quarterly on-site and off-site events that celebrate cultural events, our achievements and our team spirit. Employee Assistance Program: Anytime you need it, tap into confidential, caring support with our Employee Assistance Program, always here to lend an ear and a helping hand. Family Forming Support: Receive vital support on your family forming/ fertility journey with our support program [subject to policy] Life Assurance & Group Income Cover: Financial protection for you and your loved ones. Continuous Professional Development: Propel your career with continuous opportunities for professional development. Private Medical Cover & Health Cash Plan: Opt-in (P11d benefit) comprehensive private medical cover with Bupa and cash plan with Medicash. Dental Cover: Opt-in (P11d benefit). Cycle to Work Scheme: Salary sacrifice bike purchase scheme. Pension Plan: Qualifying earnings or opt-in 4% contributory match schemes offered.", "summaryDescription" : "Office Assistant at Tripledot Studios. Skills: Office operations, Office experience, Workplace readiness. Manage setup and coordination of breakfasts. Manage setup and coordination of lunches", "postedDate" : "2026-06-14T20:11:23.234", "createdAt" : "2026-06-14T20:11:23.234", "lastUpdated" : "2026-06-16T01:42:23.207", "ingestTimestamp" : "2026-06-14T20:11:23.234", "mongoId" : "6a2ca53174d8ee00a09b51e4", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "<30k", "hasSalary" : false, "allSkills" : [ "Meeting room setup", "Delivery coordination", "Visitor management", "Office upkeep", "Health and safety", "Fire safety", "Office operations", "Office experience", "Workplace readiness", "Office administration", "Office support", "Workplace coordination", "Administrative support", "Mobile games industry" ], "skillCount" : 14, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.8888889, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c6afe74d8ee00a090fac4", "title" : "Administrative Support Specialist", "company" : "Electrosoft", "industry" : "Government", "salary" : { "min" : 70000.0, "max" : 80000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "District of Columbia, United States", "locations" : [ "District of Columbia", "United States" ], "timestamp" : "2026-06-15T13:28:49.187", "fingerprint" : "01addaa2a6c12c80b4925a3ce22fe348edc06ddb1568ca0eacef770bc7290252", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/electrosoft/jobs/4174652009", "externalId" : "4174652009", "industryFunction" : { }, "structuredLocations" : [ { "state" : "District of Columbia", "country" : "United States", "continent" : "na", "workMode" : "onsite" } ], "locationText" : "District of Columbia, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 3, "experienceMaxYears" : 5, "experienceLevel" : "Mid", "technicalSkills" : "Microsoft Office, SharePoint, Teams", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Operational metrics", "Resource planning", "Continuous improvement" ], "hardSkillsList" : [ "Documentation control", "Data collection", "Data verification", "Data compilation", "Workflow tracking", "Task management", "Risk log updates" ], "hardSkills" : [ { "name" : "Documentation control", "level" : "intermediate" }, { "name" : "Data collection", "level" : "intermediate" }, { "name" : "Data verification", "level" : "intermediate" }, { "name" : "Data compilation", "level" : "intermediate" }, { "name" : "Workflow tracking", "level" : "intermediate" }, { "name" : "Task management", "level" : "intermediate" }, { "name" : "Risk log updates", "level" : "intermediate" } ], "majorSkills" : "Administrative support, Operational coordination, Documentation control, Stakeholder engagement", "majorSkillsList" : [ "Administrative support", "Operational coordination", "Documentation control", "Stakeholder engagement" ], "coreResponsibilities" : "Provide administrative support, Prepare departmental meetings, Schedule departmental meetings, Prepare meeting agendas, Track meeting action items, Assist preparing program documentation, Format program documentation, Submit program documentation, Support contract oversight, Track contract deliverables, Maintain version-controlled repositories, Ensure documentation accuracy, Coordinate logistics working groups, Coordinate logistics stakeholder engagements, Maintain SharePoint sites, Update documentation libraries, Assist data collection, Assist data verification, Assist data compilation, Compile program metrics, Compile reports, Compile workflow tracking, Compile operational summaries, Support onboarding activities, Support staff coordination, Support task management, Support risk log updates, Support recurring program operational needs, Ensure administrative processes comply", "teamCollaboration" : "Cross-functional coordination; Stakeholder engagements; Department working groups", "domainKnowledge" : "Identity management; Access management; Federal IT; Federal program management; Section 508 requirements; Controlled information handling; PIV; PKI; PACS/LACS", "domainList" : [ "identity-management", "access-management", "federal-it", "federal-program-management", "section-508-requirements", "controlled-information-handling", "piv", "pki", "pacs-lacs" ], "domainSpecificKnowledge" : [ "Identity management", "Access management", "Federal IT", "Federal program management", "Section 508 requirements", "Controlled information handling", "PIV", "PKI", "PACS/LACS" ], "toolProficiency" : [ "Microsoft Office", "SharePoint", "Teams" ], "communicationSkills" : "Written communication; Verbal communication; Meeting minutes; Presentations; Briefings", "documentationSkills" : "Documentation control; Prepare documentation; Format documentation; Submit documentation; Maintain documentation; Documentation accuracy; Documentation libraries", "qualificationsBasic" : "3-5 years administrative support, Support federal program management, Proficiency Microsoft Office, Proficiency SharePoint, Proficiency Teams, Written communication skills, Verbal communication skills, Manage multiple concurrent priorities, Exceptional attention to detail", "qualificationsPreferred" : "Support federal IT programs, Support identity management programs, Support security-focused programs, Familiarity federal documentation standards, Familiarity Section 508 requirements, Familiarity controlled/unclassified information, Experience supporting ICAM programs, Familiarity Department enterprise identity systems, Relevant training administrative professional services, Relevant training project coordination", "rawDescription" : "Electrosoft Services, Inc. is an award-winning company that provides comprehensive technology-based solutions and services to federal customers. While cybersecurity is our specialty, we also focus on ICAM, enterprise IT modernization, and software solutions. We always seek to delight our customers, so we retain highly qualified employees and offer them meaningful work, growth opportunities, and work-life balance. What sets us apart from all other contractors is the sense of teamwork our employees feel – and the knowledge that outstanding effort is recognized and rewarded. The camaraderie we share emanates from Lunch & Learn sessions where we explore new ideas together, fun group activities ranging from escape rooms to miniature golf, and much, much more. If we’ve described you and your dream workplace, please apply and share in the many benefits and opportunities we offer. Administrative Support Specialist Electrosoft seeks an experienced Administrative Specialist to support a U. S. Government Department for Identity Management under an Identity Access Management Technical Support Services contract. This position provides critical administrative, logistical, and operational coordination in support of multiple ICAM teams, and other identity, credential, and access management (ICAM) initiatives. The Administrative Specialist plays a vital role in ensuring effective communication, documentation control, and program continuity across ICAM program activities. Key Responsibilities Provide administrative support for departmental meetings, including scheduling, agenda preparation, meeting minutes, and action item tracking. Assist in preparing, formatting, and submitting program documentation such as reports, technical deliverables, presentations, and briefings. Support contract oversight activities including tracking deliverables, maintaining version-controlled repositories, and ensuring documentation accuracy. Coordinate logistics for Department working groups and stakeholder engagements across PIV, PKI, PACS/LACS, and ICAM program areas. Maintain and update SharePoint sites and documentation libraries in accordance with Department standards and Section 508 requirements. Assist with data collection, verification, and compilation of program metrics, reports, workflow tracking, and operational summaries. Support onboarding activities, staff coordination, task management, risk log updates, and recurring program operational needs. Ensure administrative processes comply with Department security, privacy, and controlled information-handling requirements. Required Qualifications 3–5 years of administrative support experience, preferably supporting federal IT, identity management, or security-focused programs. Experience supporting federal program management offices, technical teams, or enterprise-level initiatives. Proficiency with Microsoft Office (Word, Excel, PowerPoint), SharePoint, Teams, and other collaboration platforms. Strong written and verbal communication skills, including experience preparing polished documents and detailed meeting minutes. Ability to manage multiple concurrent priorities in a fast-paced environment with exceptional attention to detail. Familiarity with federal documentation standards, Section 508 requirements, and handling controlled/unclassified information is preferred. Preferred Qualifications Experience supporting Identity, Credential, and Access Management (ICAM) programs. Familiarity with Department enterprise identity systems such as HR Connect, PDS, TEDS, and the USAccess CMS. Relevant training or certification in administrative professional services or project coordination. Security Requirements Candidates must meet federal personnel security screening requirements, including eligibility for a Public Trust clearance, and must comply with all identity verification processes and Departmental security policies. Pay Range $70,000—$80,000 USD Electrosoft is an Equal Opportunity Employer/Veterans/Disabled", "summaryDescription" : "Administrative Support Specialist at Electrosoft. Skills: Administrative support, Operational coordination, Documentation control, Stakeholder engagement. Provide administrative support. Prepare departmental meetings", "postedDate" : "2026-06-14T08:09:23.861", "createdAt" : "2026-06-14T08:09:23.861", "lastUpdated" : "2026-06-15T13:28:49.187", "ingestTimestamp" : "2026-06-14T08:09:23.861", "mongoId" : "6a2c6afe74d8ee00a090fac4", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 70000, "salaryAnnualMax" : 80000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Documentation control", "Data collection", "Data verification", "Data compilation", "Workflow tracking", "Task management", "Risk log updates", "Administrative support", "Operational coordination", "Stakeholder engagement", "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Operational metrics", "Resource planning", "Continuous improvement", "Identity management", "Access management", "Federal IT", "Federal program management", "Section 508 requirements", "Controlled information handling", "PIV", "PKI", "PACS/LACS", "Microsoft Office", "SharePoint", "Teams" ], "skillCount" : 29, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 1.0, "daysOld" : 1, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c79bb74d8ee00a0942af5", "title" : "Administrative Assistant", "company" : "Holder Construction", "industry" : "Real Estate", "salary" : { "min" : 47000.0, "max" : 65000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Administrative Assistant in Fort Wayne, IN, adjusted for mid-seniority and the construction industry." }, "location" : "Fort Wayne, IN", "locations" : [ "Fort Wayne", "IN" ], "timestamp" : "2026-06-15T09:45:38.796", "fingerprint" : "e39f4e09ad2b44288b127a4db19059a36730f3c9c7893490f215244f7a184527", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/holderconstruction/jobs/4266169009", "externalId" : "4266169009", "industryFunction" : { }, "structuredLocations" : [ { "workMode" : "onsite" } ], "locationText" : "", "employmentType" : "FULL_TIME", "technicalSkills" : "Microsoft Office Suite, Word, Excel, Outlook", "professionalSkills" : [ "Cost coding", "Record-keeping", "Expense categorization" ], "hardSkillsList" : [ "Accounts payable processing", "Invoice management", "Financial record maintenance" ], "hardSkills" : [ { "name" : "Accounts payable processing", "level" : "intermediate" }, { "name" : "Invoice management", "level" : "intermediate" }, { "name" : "Financial record maintenance", "level" : "intermediate" } ], "majorSkills" : "Accounts payable, Cost coding, Administrative support", "majorSkillsList" : [ "Accounts payable", "Cost coding", "Administrative support" ], "coreResponsibilities" : "Process vendor invoices, Manage vendor invoices, Ensure timely payments, Ensure accurate record-keeping, Code project costs, Track project costs, Record expenses, Categorize expenses, Liaise with vendors, Liaise with internal teams, Resolve invoicing queries, Resolve cost-related queries, Maintain financial records, Organize financial records, Provide administrative support", "teamCollaboration" : "Internal teams", "domainKnowledge" : "Construction industry", "domainList" : [ "construction-industry" ], "domainSpecificKnowledge" : [ "Construction industry" ], "toolProficiency" : [ "Microsoft Word", "Microsoft Excel", "Microsoft Outlook" ], "communicationSkills" : "Invoicing queries; Cost-related queries", "documentationSkills" : "Financial records documentation", "problemSolvingSkills" : "Resolve queries", "specialRequirements" : "Substance abuse testing, Background screening", "qualificationsBasic" : "Proven experience in administrative roles, Experience with accounts payable, Experience with cost coding, Organizational skills, Attention to detail, Proficiency in Microsoft Office Suite, Excellent communication skills, Excellent interpersonal skills, Ability to work independently, Ability to work as part of a team", "qualificationsPreferred" : "Familiarity with accounting software", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "ABOUT US Holder Construction is a nationally recognized leader in the construction industry, consistently ranked among the top firms on ENR’s Top 400 Contractors list. We are a performance-driven company that believes in rewarding excellence and investing in our people. Our structured career development program empowers associates to grow quickly into expanded roles and responsibilities based on merit. With operations throughout the United States, we offer a highly competitive compensation and benefits package, including: Annual bonus program Paid time off Health, dental, vision, and life insurance 401(k)-retirement plan Night and swing shift differential pay for select roles We are looking for an Administrative Assistant to join our Operations team in Fort Wayne, IN. This is a full-time, in-person position. Key Responsibilities Accounts Payable: Process and manage vendor invoices, ensuring timely payments and accurate record-keeping. Cost Coding: Accurately code and track project costs, ensuring all expenses are recorded and categorized correctly. Communication: Liaise with vendors and internal teams to resolve any invoicing or cost-related queries. Documentation: Maintain and organize financial records and documentation. Support: Provide administrative support to other departments as needed. Qualifications Required: Proven experience in administrative roles, preferably with a focus on accounts payable and cost coding. Strong organizational skills and attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Excellent communication and interpersonal skills. Ability to work independently and as part of a team. Preferred: Familiarity with accounting software. Holder is committed to Equal Opportunity Employment (EOE). Substance abuse testing and a background screening is a condition of employment and Holder Construction does not sponsor applicants for immigration status or benefits.", "summaryDescription" : "Administrative Assistant at Holder Construction. Skills: Accounts payable, Cost coding, Administrative support. Process vendor invoices. Manage vendor invoices", "postedDate" : "2026-06-14T08:46:27.414", "createdAt" : "2026-06-14T08:46:27.414", "lastUpdated" : "2026-06-15T09:45:38.796", "ingestTimestamp" : "2026-06-14T08:46:27.414", "mongoId" : "6a2c79bb74d8ee00a0942af5", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 47000, "salaryAnnualMax" : 65000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Accounts payable processing", "Invoice management", "Financial record maintenance", "Accounts payable", "Cost coding", "Administrative support", "Record-keeping", "Expense categorization", "Construction industry", "Microsoft Word", "Microsoft Excel", "Microsoft Outlook" ], "skillCount" : 12, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.8888889, "daysOld" : 1, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Construction", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2203e374d8ee00a0d618d4", "title" : "Administrative Assistant", "industry" : "Education", "salary" : { "min" : 48000.0, "max" : 65000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "The estimation is based on the US market baseline for an Administrative Assistant in Richmond, adjusted for mid-seniority and the education industry." }, "location" : "TEXAS-RICHMOND-DAVID CROCKETT MIDDLE SCHOOL", "locations" : [ "TEXAS-RICHMOND-DAVID CROCKETT MIDDLE SCHOOL", "
DAVID CROCKETT MIDDLE SCHOOL (53)
19001 BEECHNUT
RICHMOND, 77407

" ], "timestamp" : "2026-06-16T02:42:34.944", "fingerprint" : "373e28c28e47a2f46c851c174f9263da1ba49865ce0ffb98e3c7bfe676581561", "source" : "taleo", "language" : "en", "applyUrl" : "https://aa210.taleo.net/careersection/ex/jobdetail.ftl?job=192841", "externalId" : "192841", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Richmond", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "29.5821811,-95.7607832" } ], "locationText" : "Richmond, Texas, United States", "minimumEducation" : "High School", "experienceMinYears" : 3, "coreResponsibilities" : "Plan clerical support activities, Initiate clerical support activities, Assign clerical support activities, Carry out clerical support activities, Relieve supervisors of routine administrative tasks, Ensure smooth day-to-day operation, Review outgoing correspondence, Maintain supervisor's calendar, Coordinate meetings and conferences, Schedule meetings and conferences, Notify meeting attendees, Screen supervisor's telephone calls, Screen supervisor's mail, Respond to telephone calls, Respond to mail, Forward calls to supervisor, Forward mail to supervisor, Process discipline referrals, Maintain discipline referrals, Maintain records in files, Maintain records in computer system, Maintain detention logs, Notify parents of detention, Prepare ISS assignments, Process homework for absences, Supervise office workers, Prepare supplemental payroll, Serve as substitute for ISS monitor, Process documents, Process work order requests, Provide clerical support for campus police, Provide clerical support for Extended Day Program, Assist principal with supervising substitute teachers, Assist principal with textbooks, Assist principal with keys, Assist principal with school calendar, Assist principal with master scheduling, Assist principal with routine correspondence, Assist principal with newsletters, Compile data, Organize filing system, Maintain filing system, Prepare in-service materials", "domainKnowledge" : "Student discipline; Student records; Payroll processing; Substitute teachers; School calendar; Master scheduling", "domainList" : [ "student-discipline", "student-records", "payroll-processing", "substitute-teachers", "school-calendar", "master-scheduling" ], "domainSpecificKnowledge" : [ "Student discipline", "Student records", "Payroll processing", "Substitute teachers", "School calendar", "Master scheduling" ], "continuousLearning" : "Professional development attendance", "specialRequirements" : "Lifting less than 40 pounds, Occasional walking, Occasional standing, Occasional sitting, Occasional bending, Occasional stooping, Occasional kneeling, Occasional crouching, Occasional crawling, Work prolonged hours, Work irregular hours, Maintain emotional control, Attendance at conferences", "qualificationsBasic" : "3 years clerical/secretarial experience, High School diploma or GED", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Job Overview The Administrative Assistant I will provide clerical support and serve as secretary to one or more assigned administrators. Relieve supervisor/s of routine administrative tasks. Position Description Essential Duties and Responsibilities Plan, initiate, assign to other or carry to completion clerical, secretarial, and administrative support activities Relieve supervisors of routine administrative tasks and ensure smooth and efficient day-to-day operation of the department, section or branch to which assigned Review all outgoing correspondence for format, spelling, punctuation and grammar before submitting for supervisor’s signature Maintain supervisor’s calendar, coordinate meetings and conferences, scheduling time and place and notifying attendees Screen supervisor’s telephone calls and mail, personally responding to those that can be handled at the secretarial level and forwarding the remaining calls/ mail to supervisor with pertinent background material Process and maintain discipline referrals and records in files and computer system Maintain detention logs and notify parents as prescribed by policy Prepare ISS assignments and process homework for long term absences Supervise office workers and prepare supplemental payroll for tutorials May serve as substitute for ISS monitor Process documents and work order requests using school district computer program May provide clerical support for campus police officer and Extended Day Program Assist principal with supervising substitute teachers, textbooks, keys, school calendar, master scheduling, routine correspondence, newsletters Compile data, organize/maintain filing system, prepare in-service materials, etc. Supervisory Responsibilities None Qualification Requirements To perform this job successfully, an individual must be able to perform each of the above essential duties satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or abilities, required unless otherwise stated as preferred. Reasonable accommodations may be made to enable individuals with disabilities to perform the essentials functions. High School diploma or GED Minimum of 3 years of clerical/secretarial experience Proficient in various computer programs Ability to maintain a high level of confidentiality of all student/family and staff information Physical Requirements/Working Conditions The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in classrooms, offices, work stations and meeting rooms. The position requires occasional walking, standing, sitting, bending, stooping, kneeling, crouching, crawling, and lifting/carrying work related items weighing less than 40 pounds, such as books, papers and presentation materials. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus. Attendance at conferences and professional development is required. Work involves everyday risks and discomforts which require normal safety precautions when operating equipment or performing job duties. May work prolonged or irregular hours and must be able to maintain emotional control under stress. TEXAS-RICHMOND", "summaryDescription" : "Administrative Assistant. Plan clerical support activities. Initiate clerical support activities", "createdAt" : "2026-06-14T21:32:06.131", "lastUpdated" : "2026-06-16T02:42:34.944", "ingestTimestamp" : "2026-06-14T21:32:06.131", "mongoId" : "6a2203e374d8ee00a0d618d4", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 48000, "salaryAnnualMax" : 65000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Student discipline", "Student records", "Payroll processing", "Substitute teachers", "School calendar", "Master scheduling" ], "skillCount" : 6, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.5555556, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Education", "llmIndustryConfidence" : 0.98 }, { "id" : "6a3051bbf292fd229cf05be0", "title" : "Administrative Assistant – Business Operations", "company" : "Blueprint Technologies", "salary" : { "min" : 28.0, "max" : 31.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Bellevue, WA, United States", "locations" : [ "Bellevue", "WA", "United States" ], "timestamp" : "2026-06-16T09:32:13.835", "fingerprint" : "9672340b43ac9cd0087976c0e8d0619e6201409ed222b56ea38248f1ac74c786", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/bpcs/jobs/8007924", "externalId" : "8007924", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Redmond", "state" : "Washington", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "47.6694141,-122.1238767" } ], "locationText" : "Redmond, Washington, United States", "employmentType" : "FULL_TIME", "coreResponsibilities" : "Manage daily office operations, Coordinate meetings and appointments, Prepare reports and presentations, Maintain office supplies and equipment, Assist with vendor management, Support cross-functional projects, Handle incoming communications, Organize travel arrangements, Process invoices and expenses, Maintain filing systems, Provide administrative support to staff, Ensure smooth office workflow", "teamCollaboration" : "Cross-functional teams; Support staff", "remoteFriendly" : true, "workSiteFlexibility" : "Flexible", "rawDescription" : "Who is Blueprint? We are a technology solutions firm headquartered in Bellevue, Washington, with a strong presence across the United States. Unified by a shared passion for solving complicated problems, our people are our greatest asset. We use technology as a tool to bridge the gap between strategy and execution, powered by the knowledge, skills, and the expertise of our teams, who all have unique perspectives and years of experience across multiple industries. We’re bold, smart, agile, and fun. What does Blueprint do? Blueprint helps organizations unlock value from existing assets by leveraging cutting-edge technology to create additional revenue streams and new lines of business. We connect strategy, business solutions, products, and services to transform and grow companies. Why Blueprint? At Blueprint, we believe in the power of possibility and are passionate about bringing it to life. Whether you join our bustling product division, our multifaceted services team or you want to grow your career in human resources, your ability to make an impact is amplified when you join one of our teams. You’ll focus on solving unique business problems while gaining hands-on experience with the world’s best technology. We believe in unique perspectives and build teams of people with diverse skillsets and backgrounds. At Blueprint, you’ll have the opportunity to work with multiple clients and teams, such as data science and product development, all while learning, growing, and developing new solutions. We guarantee you won’t find a better place to work and thrive than at Blueprint. In This Role In this role, you will provide comprehensive administrative and operational support to executive leadership within a dynamic business group experiencing organizational changes. You will serve as a key point of coordination, ensuring smooth day-to-day operations through proactive calendar management, effective communication, and support for budgeting and headcount tracking processes. This role requires strong organizational skills, responsiveness, and the ability to manage multiple priorities in a fast-paced, hybrid work environment. Responsibilities Manage complex executive calendars, including scheduling meetings, resolving conflicts, and prioritizing business needs Provide day-to-day administrative support to leaders and their teams Coordinate meetings, events, and travel arrangements, ensuring seamless execution Process business expenses and provide support with budgeting and financial tracking Maintain and track headcount and organizational data using internal systems Support procurement activities, including ordering office supplies, equipment, and vendor coordination Serve as a primary point of contact for internal and external stakeholders Monitor and respond to high volumes of email communication in a timely and professional manner Assist with special projects and ad hoc administrative tasks as needed Ensure deadlines are met while maintaining a high level of accuracy and attention to detail Qualifications 2–4 years of administrative, executive support, or related experience Proven experience managing calendars and scheduling for leaders or teams Proficiency with core productivity tools such as Excel, Outlook, and the broader Office Suite Experience supporting expense reporting, budgeting, or financial tracking activities Strong organizational, multitasking, and time management skills Excellent written and verbal communication skills Ability to work in a hybrid environment with some in-office presence required Demonstrated ability to meet deadlines, remain responsive, and maintain a positive, professional attitude Preferred Qualifications Prior experience providing administrative or executive support within a large corporate environment Familiarity with internal HR or organizational tracking systems (e.g., headcount tools such as Employee Central or similar platforms) Experience supporting teams undergoing organizational changes, transitions, or restructuring Exposure to procurement processes and vendor coordination Advanced Excel skills or experience handling data tracking and reporting Ability to anticipate needs and proactively support leadership with minimal supervision Salary Range At Blueprint, we strive to offer competitive pay that reflects the value of our team members. Compensation for this role is influenced by a variety of factors, including skills, education, responsibilities, experience, and geographic market. For candidates based in Washington State, the anticipated salary range is $28– $31 per hour. Please note that we typically do not hire new employees at the top of the posted range. Actual starting pay will be determined based on experience, skills, and internal equity. The final salary and job title may vary depending on the selected candidate’s qualifications and could fall outside the stated range. Equal Opportunity Employer Blueprint Technologies, LLC is an equal employment opportunity employer. Qualified applicants are considered without regard to race, color, age, disability, sex, gender identity or expression, orientation, veteran/military status, religion, national origin, ancestry, marital, or familial status, genetic information, citizenship, or any other status protected by law. If you need assistance or a reasonable accommodation to complete the application process, please reach out to: recruiting@bpcs.com Blueprint believe in the importance of a healthy and happy team, which is why our comprehensive benefits package includes: Medical, dental, and vision coverage Flexible Spending Account 401k program Competitive PTO offerings Parental Leave Opportunities for professional growth and development Location: Hybrid in Redmond, WA", "summaryDescription" : "Administrative Assistant – Business Operations at Blueprint Technologies. Manage daily office operations. 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Provide clerical support", "createdAt" : "2026-06-15T22:11:45.996", "lastUpdated" : "2026-06-16T09:49:22.295", "ingestTimestamp" : "2026-06-15T22:11:45.996", "mongoId" : "6a3058cdf292fd229cf44261", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 65000, "salaryAnnualMax" : 95000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Economic analysis" ], "skillCount" : 1, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Government", "llmIndustryConfidence" : 0.9 }, { "id" : "6a1a678658b93c861e83bc06", "title" : "Administrative Assistant", "company" : "Genesis", "industry" : "Technology", "salary" : { "min" : 240000.0, "max" : 360000.0, "currency" : "UAH", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an entry-level Administrative Assistant in Kyiv, Ukraine, adjusted for the technology industry." }, "location" : "Київ, UA", "locations" : [ "Київ", "UA" ], "timestamp" : "2026-06-16T06:05:50.711", "fingerprint" : "8564469b67dc2c10874a3a46525ea958f5d5666da85577d5596f664de0017e06", "source" : "breezyhr", "language" : "uk", "applyUrl" : "https://gen-tech.breezy.hr/p/81a4163deb11-administrative-assistant", "externalId" : "81a4163deb11", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Київ", "country" : "Ukraine", "continent" : "eu", "source" : "llm", "workMode" : "onsite", "geo" : "50.4500336,30.5241361" } ], "locationText" : "Київ, Ukraine", "rawDescription" : "Administrative Assistant Genesis — це українська кофаундингова ІТ-компанія та один з найбільших паблішерів неігрових застосунків. Разом з найкращими підприємцями Центральної та Східної Європи ми створюємо та розвиваємо глобальні технологічні бізнеси. Основні наші ринки — це США, Європа й Африка. Я", "summaryDescription" : "Administrative Assistant at Genesis", "createdAt" : "2026-06-14T19:33:59.281", "lastUpdated" : "2026-06-16T06:05:50.711", "ingestTimestamp" : "2026-06-14T19:33:59.281", "mongoId" : "6a1a678658b93c861e83bc06", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "200k+", "hasSalary" : false, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.5555556, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.85 }, { "id" : "68fe55f970f0b99d5871fd7f", "title" : "GM Administrative Assistant", "company" : "Amazon.com Services LLC", "industry" : "Administrative Support, fulfillment ops", "salary" : { "min" : 43900.0, "max" : 79800.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Shreveport, Louisiana, USA", "locations" : [ "Shreveport, Louisiana, USA" ], "timestamp" : "2026-06-16T00:29:20.590", "fingerprint" : "a474a06248ade6fbccc898843dfffcf01a9642ef17350f336c3222cdef15066d", "source" : "amazon", "language" : "en", "applyUrl" : "https://account.amazon.com/jobs/3099727/apply", "externalId" : "866c8e35-49b0-465b-87a2-9d2c588590da", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Shreveport", "state" : "Louisiana", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "32.5135356,-93.7477839" } ], "locationText" : "Shreveport, Louisiana, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "High school or equivalent", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "Senior", "technicalSkills" : "Microsoft Office Suite", "professionalSkills" : [ "Administrative support", "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement" ], "hardSkillsList" : [ "Calendar management", "Travel arrangements", "Expense reporting", "Document management", "Meeting coordination" ], "hardSkills" : [ { "name" : "Calendar management", "level" : "intermediate" }, { "name" : "Travel arrangements", "level" : "intermediate" }, { "name" : "Expense reporting", "level" : "intermediate" }, { "name" : "Document management", "level" : "intermediate" }, { "name" : "Meeting coordination", "level" : "intermediate" } ], "majorSkills" : "Administrative support, Process management, Cross-functional coordination", "majorSkillsList" : [ "Administrative support", "Process management", "Cross-functional coordination" ], "coreResponsibilities" : "Manage complex calendars, Coordinate domestic and international travel, Process expense reports, Manage team space, Organize team events, Assist with onboarding new team members, Maintain team distribution lists, Manage and track team inventory, Handle confidential information, Support operational processes, Improve team processes", "teamCollaboration" : "Cross-functional teams; External vendors; Internal stakeholders", "toolProficiency" : [ "Microsoft Office Suite", "Amazon systems" ], "communicationSkills" : "Written communication; Verbal communication", "documentationSkills" : "Document management", "problemSolvingSkills" : "Problem-solving", "qualificationsBasic" : "High school or equivalent, 5+ years of experience in an administrative role, Experience with calendar management, Experience with travel arrangements, Experience with expense reporting", "qualificationsPreferred" : "Associate's or Bachelor's degree, Experience with Amazon systems, Experience with Microsoft Office Suite", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "The Administrative Assistant will support the General Manager and fulfillment center Operations team. The successful candidate will be highly organized, extremely detail oriented, self-motivated, able to handle confidential information, as well as a demonstrated ability to respond effectively to changing workloads and priorities. Must have the ability to communicate well and to manage multiple assignments and people simultaneously. Other responsibilities will include: Responsibilities Include: - Manage and complete expense reports for General Manager, Senior Leader(s) if applicable, and yourself as needed. - Maintaining schedules, planning events, coordinating meetings, and conferences for the Fulfillment Center Staff - Own and manage conference room coordination and room calendar management - Conduct clerical duties, including filing, full office management, responding to emails, preparing documents and presentations using graphics, graphs, and internal information and platforms - Typing meeting notes, creating conference agendas and minor content curriculum creation - Scheduling cost effective travel arrangements which include: airfare/hotel/ground transportation for General Manager, and Senior Leader(s) as needed - Assist with internal communications for associates and leadership among multiple platforms, interfaces, and programs - Work with outside vendors to coordinate upkeep, and maintenance of the Fulfillment Center - Run work-related errands as needed - Think and plan ahead, delegate responsibilities appropriately and manage time effectively - Compile team goals, track and help drive completion of key deliverables. - Management of complex calendars and scheduling with diplomacy and discretion - Coordinate closely with Workforce Management, Recruiting, Maintenance, Human Resources, and other teams within the FC - Serve as representative on department team-building activities and peer recognition Basic Qualifications: - 1+ years of working with computers and Microsoft Office products and applications experience - Can lift up to 49 pounds, stand/walk during shifts lasting up to 12 hours, and be able to frequently push, pull, squat, bend, and reach - High school or equivalent - Work 40 hours/week, and overtime as required - Work a flexible schedule/shift/work area, including weekends, nights, and/or holidays - Are 18 years of age or older - 2+ years of senior level leadership support, or 2+ years of executive assistant experience - 1+ year experience with event planning or project management Preferred Qualifications: - Associate's degree, or Bachelor's degree - Knowledge of analytic tools - Experience communicating to senior management and customers verbally and in writing - Ability to learn organizational structure and the objectives of the team Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status. Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner. Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $43,900/year in our lowest geographic market up to $79,800/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit https://www.aboutamazon.com/workplace/employee-benefits . This position will remain posted until filled. Applicants should apply via our internal or external career site.", "summaryDescription" : "GM Administrative Assistant at Amazon.com Services LLC. Skills: Administrative support, Process management, Cross-functional coordination. Manage complex calendars. Coordinate domestic and international travel", "postedDate" : "2026-06-14T19:49:56.114", "createdAt" : "2026-06-14T19:49:56.114", "lastUpdated" : "2026-06-16T00:29:20.590", "ingestTimestamp" : "2026-06-14T19:49:56.114", "mongoId" : "68fe55f970f0b99d5871fd7f", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "sourceUrl" : "https://account.amazon.com/jobs/3099727/apply", "salaryAnnualMin" : 43900, "salaryAnnualMax" : 79800, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Calendar management", "Travel arrangements", "Expense reporting", "Document management", "Meeting coordination", "Administrative support", "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement", "Microsoft Office Suite", "Amazon systems" ], "skillCount" : 14, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 1.0, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Logistics", "llmIndustryConfidence" : 0.95 }, { "id" : "6a3059d2f292fd229cf4b1a8", "title" : "Float PRN Certified Medical Assistant - Dallas", "industry" : "Healthcare", "salary" : { "min" : 38000.0, "max" : 48000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline data for Entry-level Certified Medical Assistants in Dallas, TX, adjusted for industry and full-time employment." }, "location" : "Dallas", "locations" : [ "Dallas" ], "certifications" : [ "Certified Medical Assistant" ], "timestamp" : "2026-06-16T08:13:26.271", "fingerprint" : "ecca95d7191c1bbd86a3ea500889937b16a116dbba1d576c4f324b97c2dc7267", "source" : "jazzhr", "language" : "en", "externalId" : "ivsNPmuyFG", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Dallas", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "32.7762719,-96.7968559" } ], "locationText" : "Dallas, Texas, United States", "coreResponsibilities" : "Float between departments", "qualificationsBasic" : "Certified Medical Assistant", "workSiteFlexibility" : "Onsite", "summaryDescription" : "Float PRN Certified Medical Assistant - Dallas. Float between departments", "createdAt" : "2026-06-15T22:24:47.960", "lastUpdated" : "2026-06-16T08:13:26.271", "ingestTimestamp" : "2026-06-15T22:24:47.960", "mongoId" : "6a3059d2f292fd229cf4b1a8", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 38000, "salaryAnnualMax" : 48000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Certified Medical Assistant" ], "skillCount" : 1, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.44444445, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c7bea74d8ee00a094b98e", "title" : "Administrative Assistant", "company" : "StepStone Group", "industry" : "Consulting", "salary" : { "min" : 35000.0, "max" : 48000.0, "currency" : "GBP", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Administrative Assistant in London, UK, adjusted for mid-seniority and the finance industry." }, "location" : "London, United Kingdom", "locations" : [ "London", "United Kingdom" ], "timestamp" : "2026-06-15T08:43:37.823", "fingerprint" : "98f2aeafb0d5654a5395fca25f812bce241349228d8935d3555d0ba7988262c0", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://www.stepstonegroup.com/current-opportunities/?gh_jid=7992227", "externalId" : "7992227", "industryFunction" : { }, "structuredLocations" : [ { "city" : "London", "country" : "United Kingdom", "continent" : "eu", "source" : "llm", "workMode" : "onsite", "geo" : "51.5074456,-0.1277653" } ], "locationText" : "London, United Kingdom", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Operational metrics", "Resource planning", "Continuous improvement" ], "hardSkillsList" : [ "Expense reporting", "Travel planning", "Meeting coordination", "Proofreading", "Editing" ], "hardSkills" : [ { "name" : "Expense reporting", "level" : "intermediate" }, { "name" : "Travel planning", "level" : "intermediate" }, { "name" : "Meeting coordination", "level" : "intermediate" }, { "name" : "Proofreading", "level" : "intermediate" }, { "name" : "Editing", "level" : "intermediate" } ], "majorSkills" : "Administrative support, Calendar management, Communication", "majorSkillsList" : [ "Administrative support", "Calendar management", "Communication" ], "coreResponsibilities" : "Monitor calendars and emails, Draft and edit correspondence, Track executive meetings and follow-ups, Handle travel logistics, Support event logistics, Prepare expense reports, Anticipate calendar issues, Schedule complex meetings, Assist with off-site meetings, Support colleagues and team projects, Maintain confidentiality, Assist guests with office support", "teamCollaboration" : "Support colleagues; Assist with team projects; Act as a team player", "domainKnowledge" : "StepStone Group policies; Financial environment", "domainList" : [ "stepstone-group-policies", "financial-environment" ], "domainSpecificKnowledge" : [ "StepStone Group policies", "Financial environment" ], "communicationSkills" : "Clear communication; Effective communication", "documentationSkills" : "Document finalization", "problemSolvingSkills" : "Problem solving", "qualificationsBasic" : "3-5 years' professional experience, Ability to manage confidential information, Ability to manage multiple tasks, Ability to work collaboratively, Ability to perform general office duties, Ability to work in a fast-paced environment, Ability to think 'outside of the box'", "qualificationsPreferred" : "College degree preferred", "remoteFriendly" : false, "rawDescription" : "We are global private markets specialists delivering tailored investment solutions, advisory services, and impactful, data driven insights to the world’s investors. Leveraging the power of our platform and our peerless intelligence across sectors, strategies, and geographies, we help identify the advantages and the answers our clients need to succeed. Position Overview The Administrative Assistant of StepStone Group will provide essential administrative support mainly to the Business Development team, while also providing administrative support to another smaller team(s). to executives and teams, helping ensure smooth daily operations in a fast-paced financial environment. The Administrative Assistant should demonstrate strong attention to detail, can work both independently and with others, manage time efficiently, communicate clearly, and understand colleagues’ needs. The Administrative Assistant will work with both appointed executives and assist the General Administrative team on an as needed basis. Responsibilities Monitor heavy and fluctuating calendars, high volume of e-mails, and flow of communication. Compose, draft, proof, edit, and finalize correspondence including e-mail and other documents. Track Executives' meetings, as well as necessary follow-ups Familiarity with StepStone Groups policies as outlined in the handbook and on-line, including but not limited to, travel, personal stock, IT, and record retention. Handle planning logistics for domestic and international trips using the Firm's contracted travel agency; provide detailed itineraries, agendas, directions, visas and passport renewals. Support activities related to roadshows, events and AGMs, including coordination and logistical support. Prepare expense reports in timely manner ensuring accuracy and submitting in accordance with Firm policy. Monitor executive's calendars and anticipate where problems might arise regarding calendar, meeting preparation, needs of executives involved, requests for meetings; communicate potential and/or confirmed changes to parties involved immediately. Schedule and coordinate complex meetings and executive events requiring detailed logistics handling and problem solving, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available, coordinate hospitality services as needed; assist with various StepStone Group off-site meetings as requested in an upbeat and professional manner. Contribute to a positive and productive work environment by supporting colleagues and assisting with team projects as needed. Act in discreet and professional manner with others; sensitivity to the confidential nature of the Firm's business and consistently uphold such confidences and use this information only in the course of performing your job for StepStone Group. Act as a team player, including taking on additional tasks to support colleagues and the Firm and offering to help before being asked; give credit where credit is due. Contribute your talents and efforts to a productive, pleasant, and safe working environment. Assist StepStone Group guests with general office support and reservations (travel, dinner, and local transportation, etc.). Requirements A minimum of 3 -5 years' professional experience; college degree preferred. Ability to manage highly sensitive, confidential information with complete discretion. Demonstrates good judgement; skilled at developing and maintaining relationships representing StepStone Group in a professional manner. Ability to manage multiple tasks and prioritize effectively in a fast-paced environment. Strong attention to detail. Sense of urgency; ability to work in a fast-paced, dynamic environment and flexible attitude when responding to changes. Self-motivated; proactively identify areas for improvement to better streamline team workflow; can think 'outside of the box.' Excellent verbal and written communication skills; presents ideas clearly and communicate openly and effectively with team; facilitate multi-directional information flow. Ability to work collaboratively as part of a team. Ability to perform general office duties including printing, binding and ability to upload meeting materials to iPads. Capable of working in a way that reflects the Firm's core values and principles. Technically proficient; using Microsoft Office Suite: Word, Excel, PowerPoint, and Outlook Benefits Discretionary bonus based on individual and team performance. At StepStone, we believe that our people are our most important asset and crucial to our success. We are an Equal Opportunity Employer that strives to create an environment that empowers our employees and allows them to be heard, regardless of title or tenure. Our organizational community features multiple Employment Resource Groups as well as mentorship programs to enhance the employee experience for all. As an Equal Opportunity Employer, StepStone does not discriminate on the basis of race, creed, color, religion, sex, national origin, citizenship status, age, disability, marital status, sexual orientation, gender identity, gender expression, genetic information or any other characteristic protected by law. Candidates must be at least 18 years old to apply. Developing People at StepStone", "summaryDescription" : "Administrative Assistant at StepStone Group. Skills: Administrative support, Calendar management, Communication. Monitor calendars and emails. Draft and edit correspondence", "postedDate" : "2026-06-14T08:58:08.056", "createdAt" : "2026-06-14T08:58:08.056", "lastUpdated" : "2026-06-15T08:43:37.823", "ingestTimestamp" : "2026-06-14T08:58:08.056", "mongoId" : "6a2c7bea74d8ee00a094b98e", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "30k-50k", "hasSalary" : false, "allSkills" : [ "Expense reporting", "Travel planning", "Meeting coordination", "Proofreading", "Editing", "Administrative support", "Calendar management", "Communication", "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Operational metrics", "Resource planning", "Continuous improvement", "StepStone Group policies", "Financial environment" ], "skillCount" : 17, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Finance", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c79bb74d8ee00a0942af8", "title" : "Administrative Assistant", "company" : "Holder Construction", "industry" : "Real Estate", "salary" : { "min" : 52000.0, "max" : 75000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Administrative Assistant in Ashburn, United States, adjusted for mid-seniority and the construction industry." }, "location" : "Ashburn, VA", "locations" : [ "Ashburn", "VA" ], "timestamp" : "2026-06-15T08:41:55.216", "fingerprint" : "0d20f89cc40b41aa5a7d6851d0b7f8fd7711d0cd3d7af79854109e9680079f27", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/holderconstruction/jobs/4283959009", "externalId" : "4283959009", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Ashburn", "state" : "Virginia", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "39.0297840,-77.4744148" } ], "locationText" : "Ashburn, Virginia, United States", "employmentType" : "FULL_TIME", "communicationSkills" : "Communication skills; Interpersonal skills", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "ABOUT US Holder Construction is a nationally recognized leader in the construction industry, consistently ranked among the top firms on ENR’s Top 400 Contractors list. We are a performance-driven company that believes in rewarding excellence and investing in our people. Our structured career development program empowers associates to grow quickly into expanded roles and responsibilities based on merit. With operations throughout the United States, we offer a highly competitive compensation and benefits package, including: Annual bonus program Paid time off Health, dental, vision, and life insurance 401(k)-retirement plan Night and swing shift differential pay for select roles We are looking for an Administrative Assistant to join our Operations team in Ashburn, VA. This is a full-time, in-person position. Key Responsibilities Accounts Payable: Process and manage vendor invoices, ensuring timely payments and accurate record-keeping. Cost Coding: Accurately code and track project costs, ensuring all expenses are recorded and categorized correctly. Communication: Liaise with vendors and internal teams to resolve any invoicing or cost-related queries. Documentation: Maintain and organize financial records and documentation. Support: Provide administrative support to other departments as needed. Qualifications Required: Proven experience in administrative roles, preferably with a focus on accounts payable and cost coding. Strong organizational skills and attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Excellent communication and interpersonal skills. Ability to work independently and as part of a team. Preferred: Familiarity with accounting software. Holder is committed to Equal Opportunity Employment (EOE). Substance abuse testing and a background screening is a condition of employment and Holder Construction does not sponsor applicants for immigration status or benefits.", "summaryDescription" : "Administrative Assistant at Holder Construction", "postedDate" : "2026-06-14T08:30:17.035", "createdAt" : "2026-06-14T08:30:17.035", "lastUpdated" : "2026-06-15T08:41:55.216", "ingestTimestamp" : "2026-06-14T08:30:17.035", "mongoId" : "6a2c79bb74d8ee00a0942af8", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 52000, "salaryAnnualMax" : 75000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Construction", "llmIndustryConfidence" : 0.95 }, { "id" : "6a3051bbf292fd229cf05be2", "title" : "Administrative Coordinator – Hardware & Operations Support", "company" : "Blueprint Technologies", "salary" : { "min" : 23.0, "max" : 25.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Bellevue, WA, United States", "locations" : [ "Bellevue", "WA", "United States" ], "timestamp" : "2026-06-16T09:11:43.804", "fingerprint" : "e9cfe1dd6a93bd90196a3e049a0f52094f104148553064c13ba3d00e6773e47d", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/bpcs/jobs/8007762", "externalId" : "8007762", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Redmond", "state" : "Washington", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "47.6694141,-122.1238767" } ], "locationText" : "Redmond, Washington, United States", "coreResponsibilities" : "Manage operational processes, Coordinate cross-functional teams, Manage vendors and stakeholders, Track operational metrics, Plan resources, Drive continuous improvement", "remoteFriendly" : true, "workSiteFlexibility" : "Flexible", "rawDescription" : "Who is Blueprint? We are a technology solutions firm headquartered in Bellevue, Washington, with a strong presence across the United States. Unified by a shared passion for solving complicated problems, our people are our greatest asset. We use technology as a tool to bridge the gap between strategy and execution, powered by the knowledge, skills, and the expertise of our teams, who all have unique perspectives and years of experience across multiple industries. We’re bold, smart, agile, and fun. What does Blueprint do? Blueprint helps organizations unlock value from existing assets by leveraging cutting-edge technology to create additional revenue streams and new lines of business. We connect strategy, business solutions, products, and services to transform and grow companies. Why Blueprint? At Blueprint, we believe in the power of possibility and are passionate about bringing it to life. Whether you join our bustling product division, our multifaceted services team or you want to grow your career in human resources, your ability to make an impact is amplified when you join one of our teams. You’ll focus on solving unique business problems while gaining hands-on experience with the world’s best technology. We believe in unique perspectives and build teams of people with diverse skillsets and backgrounds. At Blueprint, you’ll have the opportunity to work with multiple clients and teams, such as data science and product development, all while learning, growing, and developing new solutions. We guarantee you won’t find a better place to work and thrive than at Blueprint. In This Role In this role, you will provide administrative support during a period of organizational change, helping backfill gaps created by evolving team needs, reorgs, and employee transitions. You will support an individual leader and broader team with complex administrative functions, including calendar management, meeting coordination, employee request support, hardware ordering and fulfillment, and other operational tasks as needed. This role requires strong attention to detail, professional communication, responsiveness, and the ability to manage deadlines in a hybrid work environment. Responsibilities Provide complex administrative support for an individual manager and secondary support for a broader team. Manage calendars, schedule meetings, coordinate logistics, and support day-to-day administrative operations. Coordinate hardware ordering, tracking, and fulfillment for employees and teams. Respond to employee requests in a timely, professional, and service-oriented manner. Support meeting and event coordination, including scheduling, preparation, and follow-up. Assist with travel arrangements as needed. Support department operations, including personnel, financial, and facilities-related administrative tasks. Help backfill administrative gaps caused by organizational changes, employee departures, or shifting business needs. Complete special projects and ad hoc administrative assignments as requested. Maintain clear, professional written communication with employees, leaders, and cross-functional stakeholders. Track requests, manage deadlines, and ensure timely completion of assigned tasks. Qualifications 1–2 years of experience in administrative support, office coordination, executive support, or a similar role. Experience using Outlook or similar calendaring tools to manage schedules and coordinate meetings. Proficiency with Microsoft Office Suite or similar productivity tools, especially Excel. Strong written communication skills, including the ability to maintain a professional tone in email correspondence. Ability to prioritize requests, meet deadlines, and remain responsive in a fast-paced environment. Strong attention to detail and follow-through. Experience supporting employee requests, team operations, or administrative workflows. Ability to work in a hybrid environment with required onsite attendance as needed. Preferred Qualifications Experience with hardware purchasing, ordering, fulfillment, or asset coordination. Experience using internal employee, HR, purchasing, or order management systems. Recent experience using administrative tools, productivity platforms, and internal business systems. Experience supporting leaders or teams during organizational change, transitions, or periods of evolving responsibilities. Ability to adapt quickly as needs are identified and responsibilities are defined. Prior experience coordinating across multiple stakeholders, teams, or business functions. Strong customer-service mindset and ability to support employees with professionalism and urgency. Salary Range At Blueprint, we strive to offer competitive pay that reflects the value of our team members. Compensation for this role is influenced by a variety of factors, including skills, education, responsibilities, experience, and geographic market. For candidates based in Washington State, the anticipated salary range is $23– $25 per hour. Please note that we typically do not hire new employees at the top of the posted range. Actual starting pay will be determined based on experience, skills, and internal equity. The final salary and job title may vary depending on the selected candidate’s qualifications and could fall outside the stated range. Equal Opportunity Employer Blueprint Technologies, LLC is an equal employment opportunity employer. Qualified applicants are considered without regard to race, color, age, disability, sex, gender identity or expression, orientation, veteran/military status, religion, national origin, ancestry, marital, or familial status, genetic information, citizenship, or any other status protected by law. If you need assistance or a reasonable accommodation to complete the application process, please reach out to: recruiting@bpcs.com Blueprint believe in the importance of a healthy and happy team, which is why our comprehensive benefits package includes: Medical, dental, and vision coverage Flexible Spending Account 401k program Competitive PTO offerings Parental Leave Opportunities for professional growth and development Location: Hybrid in Redmond, WA", "summaryDescription" : "Administrative Coordinator – Hardware & Operations Support at Blueprint Technologies. Manage operational processes. Coordinate cross-functional teams", "postedDate" : "2026-06-15T23:17:40.797", "createdAt" : "2026-06-15T23:17:40.797", "lastUpdated" : "2026-06-16T09:11:43.804", "ingestTimestamp" : "2026-06-15T23:17:40.797", "mongoId" : "6a3051bbf292fd229cf05be2", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 47840, "salaryAnnualMax" : 52000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Junior", "dataQualityScore" : 0.6666667, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "69dde4492beec4dd3d9a335b", "title" : "Administrative Support Intern", "company" : "Texas Department of Transportation", "industry" : "Government", "salary" : { "min" : 18.0, "max" : 22.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "UST-Texas-Brownwood-Brown Co Area Engr/Maint Sec", "locations" : [ "UST-Texas-Brownwood-Brown Co Area Engr/Maint Sec", "Hourly", "Nonexempt,
Brown Co Area Engr/Maint Sec (23BROWNCO)
2160 CR 381
Brownwood, 76802

, Brown Co Area Engr/Maint Sec" ], "timestamp" : "2026-06-15T09:51:25.703", "fingerprint" : "477d9045f65090191c02df2f9913053af54100f9d8df5ac607fbaa8eb6ebeee9", "source" : "taleo", "language" : "en", "applyUrl" : "https://fa009.taleo.net/careersection/ex/jobdetail.ftl?job=43142", "externalId" : "43142", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Brownwood", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "31.7208509,-98.9818701" } ], "locationText" : "Brownwood, Texas, United States", "employmentType" : "INTERNSHIP", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "Entry", "professionalSkills" : [ "Office support" ], "majorSkills" : "Administrative skills", "majorSkillsList" : [ "Administrative skills" ], "coreResponsibilities" : "Organize documents, Manage communications, Help with scheduling, Assist with office support", "qualificationsBasic" : "Organized and eager intern, Summer internship", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Looking for a hands-on internship to build your administrative skills this summer? We’re seeking an organized and eager intern to support our department with a variety of administrative tasks. This role offers a chance to assist with office support duties such as organizing documents, managing communications, and helping with scheduling. You'll work under clear guidance and supervision, gaining valuable experience in a professional office setting. It’s the perfect opportunity to learn the ins and outs of office operations while contributing to a productive team for the summer! Work Locations: Brownwood: 2495 HWY 183 N. Brownwood, TX 76802 The Texas Department of Transportation reserves the sole right in determining the level of position based on the applicant’s work experience, education, skill level and all other appropriate factors, and based on business needs. 18.00 22.00", "summaryDescription" : "Administrative Support Intern at Texas Department of Transportation. Skills: Administrative skills. Organize documents. Manage communications", "createdAt" : "2026-06-14T06:52:24.572", "lastUpdated" : "2026-06-15T09:51:25.703", "ingestTimestamp" : "2026-06-14T06:52:24.572", "mongoId" : "69dde4492beec4dd3d9a335b", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 37440, "salaryAnnualMax" : 45760, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Administrative skills", "Office support" ], "skillCount" : 2, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.8888889, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Government", "llmIndustryConfidence" : 0.92 }, { "id" : "6a2c79bb74d8ee00a0942af3", "title" : "Administrative Assistant", "company" : "Holder Construction", "industry" : "Real Estate", "salary" : { "min" : 48000.0, "max" : 65000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Administrative Assistant in Mooresville, NC, adjusted for mid-seniority and the construction industry." }, "location" : "Mooresville, IN", "locations" : [ "Mooresville", "IN" ], "timestamp" : "2026-06-15T09:36:09.015", "fingerprint" : "545cb4f50593accefa6635a5ad9e07b3bb4a1a3cb73cd7213b273fb800403810", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/holderconstruction/jobs/4266172009", "externalId" : "4266172009", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Mooresville", "state" : "Indiana", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "39.6128243,-86.3741600" } ], "locationText" : "Mooresville, Indiana, United States", "employmentType" : "FULL_TIME", "technicalSkills" : "Microsoft Office Suite", "professionalSkills" : [ "Cost coding", "Record-keeping" ], "hardSkillsList" : [ "Accounts payable", "Cost coding" ], "hardSkills" : [ { "name" : "Accounts payable", "level" : "intermediate" }, { "name" : "Cost coding", "level" : "intermediate" } ], "majorSkills" : "Accounts payable, Cost coding, Administrative support", "majorSkillsList" : [ "Accounts payable", "Cost coding", "Administrative support" ], "coreResponsibilities" : "Process vendor invoices, Manage vendor invoices, Ensure timely payments, Ensure accurate record-keeping, Code project costs, Track project costs, Record expenses, Categorize expenses, Liaise with vendors, Liaise with internal teams, Resolve invoicing queries, Resolve cost-related queries, Maintain financial records, Organize financial records, Maintain documentation, Organize documentation, Provide administrative support", "teamCollaboration" : "Internal teams", "domainKnowledge" : "Construction industry", "domainList" : [ "construction-industry" ], "domainSpecificKnowledge" : [ "Construction industry" ], "toolProficiency" : [ "Microsoft Word", "Microsoft Excel", "Microsoft Outlook" ], "communicationSkills" : "Interpersonal skills", "documentationSkills" : "Financial records; Documentation", "specialRequirements" : "Substance abuse testing, Background screening", "qualificationsBasic" : "Proven experience in administrative roles, Experience with accounts payable, Experience with cost coding, Organizational skills, Attention to detail, Proficiency in Microsoft Office Suite, Excellent communication skills, Excellent interpersonal skills, Ability to work independently, Ability to work as part of a team", "qualificationsPreferred" : "Familiarity with accounting software", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "ABOUT US Holder Construction is a nationally recognized leader in the construction industry, consistently ranked among the top firms on ENR’s Top 400 Contractors list. We are a performance-driven company that believes in rewarding excellence and investing in our people. Our structured career development program empowers associates to grow quickly into expanded roles and responsibilities based on merit. With operations throughout the United States, we offer a highly competitive compensation and benefits package, including: Annual bonus program Paid time off Health, dental, vision, and life insurance 401(k)-retirement plan Night and swing shift differential pay for select roles We are looking for an Administrative Assistant to join our Operations team in Indianapolis, IN. This is a full-time, in-person position. Key Responsibilities Accounts Payable: Process and manage vendor invoices, ensuring timely payments and accurate record-keeping. Cost Coding: Accurately code and track project costs, ensuring all expenses are recorded and categorized correctly. Communication: Liaise with vendors and internal teams to resolve any invoicing or cost-related queries. Documentation: Maintain and organize financial records and documentation. Support: Provide administrative support to other departments as needed. Qualifications Required: Proven experience in administrative roles, preferably with a focus on accounts payable and cost coding. Strong organizational skills and attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Excellent communication and interpersonal skills. Ability to work independently and as part of a team. Preferred: Familiarity with accounting software. Holder is committed to Equal Opportunity Employment (EOE). Substance abuse testing and a background screening is a condition of employment and Holder Construction does not sponsor applicants for immigration status or benefits.", "summaryDescription" : "Administrative Assistant at Holder Construction. Skills: Accounts payable, Cost coding, Administrative support. Process vendor invoices. Manage vendor invoices", "postedDate" : "2026-06-14T03:01:42.318", "createdAt" : "2026-06-14T03:01:42.318", "lastUpdated" : "2026-06-15T09:36:09.015", "ingestTimestamp" : "2026-06-14T03:01:42.318", "mongoId" : "6a2c79bb74d8ee00a0942af3", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 48000, "salaryAnnualMax" : 65000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Accounts payable", "Cost coding", "Administrative support", "Record-keeping", "Construction industry", "Microsoft Word", "Microsoft Excel", "Microsoft Outlook" ], "skillCount" : 8, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.8888889, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Construction", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c926c74d8ee00a0985ba7", "title" : "Administrative Assistant II", "company" : "Blueprint Technologies", "salary" : { "min" : 25.0, "max" : 27.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Bellevue, WA, United States", "locations" : [ "Bellevue", "WA", "United States" ], "timestamp" : "2026-06-16T02:01:53.274", "fingerprint" : "fc48ef669dc1fddd9deb722213c6405c4de4012b7e16e2bda671f63feaa94399", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/bpcs/jobs/7992919", "externalId" : "7992919", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Bellevue", "state" : "Washington", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "47.6144219,-122.1923370" } ], "locationText" : "Bellevue, Washington, United States", "employmentType" : "FULL_TIME", "technicalSkills" : "Microsoft Office Suite", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning" ], "hardSkillsList" : [ "Scheduling", "Record keeping", "Data entry" ], "hardSkills" : [ { "name" : "Scheduling", "level" : "intermediate" }, { "name" : "Record keeping", "level" : "intermediate" }, { "name" : "Data entry", "level" : "intermediate" } ], "majorSkills" : "Process management, Coordination, Planning", "majorSkillsList" : [ "Process management", "Coordination", "Planning" ], "coreResponsibilities" : "Manage calendars and schedules, Coordinate meetings and appointments, Prepare reports and presentations, Maintain records and files, Liaise with internal departments, Communicate with external vendors, Assist with operational metrics tracking, Support resource planning activities, Contribute to process improvement initiatives", "teamCollaboration" : "Cross-functional teams; Internal departments; External vendors", "toolProficiency" : [ "Microsoft Office", "Scheduling software" ], "communicationSkills" : "Verbal communication; Written communication", "documentationSkills" : "Record keeping; Report preparation", "qualificationsBasic" : "5+ years of experience in an administrative role, High school diploma or GED", "qualificationsPreferred" : "Associate's or Bachelor's degree, Experience with scheduling software, Proficiency in Microsoft Office Suite", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Who is Blueprint? We are a technology solutions firm headquartered in Bellevue, Washington, with a strong presence across the United States. Unified by a shared passion for solving complicated problems, our people are our greatest asset. We use technology as a tool to bridge the gap between strategy and execution, powered by the knowledge, skills, and the expertise of our teams, who all have unique perspectives and years of experience across multiple industries. We’re bold, smart, agile, and fun. What does Blueprint do? Blueprint helps organizations unlock value from existing assets by leveraging cutting-edge technology to create additional revenue streams and new lines of business. We connect strategy, business solutions, products, and services to transform and grow companies. Why Blueprint? At Blueprint, we believe in the power of possibility and are passionate about bringing it to life. Whether you join our bustling product division, our multifaceted services team or you want to grow your career in human resources, your ability to make an impact is amplified when you join one of our teams. You’ll focus on solving unique business problems while gaining hands-on experience with the world’s best technology. We believe in unique perspectives and build teams of people with diverse skillsets and backgrounds. At Blueprint, you’ll have the opportunity to work with multiple clients and teams, such as data science and product development, all while learning, growing, and developing new solutions. We guarantee you won’t find a better place to work and thrive than at Blueprint. In This Role As an Administrative Assistant II, you will provide operational and administrative support to a large, fast-paced team environment. This position plays a key role in maintaining day-to-day team functions, coordinating onboarding and offboarding activities, supporting events and morale initiatives, and helping drive organizational efficiency. The ideal candidate is highly organized, adaptable, and comfortable managing multiple priorities while working cross-functionally with internal stakeholders and external vendors. Success in this role requires strong communication skills, sound judgment, attention to detail, and the ability to operate independently in a dynamic corporate environment. Key Responsibilities Support day-to-day team operations, including onboarding, offboarding, headcount tracking, and organizational updates Coordinate onboarding logistics such as equipment requests, access coordination, and new hire readiness Assist with employee transitions, team changes, and operational processes Plan and coordinate meetings, team events, morale activities, and offsite logistics Partner with finance and business operations teams on budget tracking, purchase orders, vendor coordination, and accrual support Manage equipment, space requests, hardware inventory, and team supply coordination Maintain distribution lists, team sites, shared documentation, and organizational materials Provide limited calendar coordination support as business needs evolve Partner with internal stakeholders and approved vendors while adhering to company compliance and engagement policies Handle confidential and sensitive information with professionalism and discretion Support large-scale team coordination efforts within a complex, matrixed organization Required Qualifications 2–4+ years of administrative, operations, or business support experience within a corporate environment Experience supporting onboarding and offboarding processes for employees or large teams Experience coordinating team events, meetings, morale activities, or offsites Experience managing equipment, inventory, hardware requests, or workplace operations Strong proficiency with Microsoft 365 applications, including Outlook, Excel, Teams, Word, and PowerPoint Strong organizational skills with the ability to manage multiple priorities simultaneously Excellent written and verbal communication skills High attention to detail and strong problem-solving abilities Ability to work independently, prioritize effectively, and exercise sound judgment Experience supporting large teams or organizations with multiple stakeholders Preferred Qualifications Prior experience working in a large enterprise or technology-focused environment Experience supporting senior leaders or high-volume operational teams Familiarity with employee data systems, headcount management, or HR reporting tools Experience with procurement, travel coordination, expense management, or budget tracking Experience working in fast-paced, highly matrixed organizations Previous experience supporting engineering, infrastructure, security, or cloud-based teams is a plus Prior experience with enterprise onboarding/offboarding processes and operational coordination preferred Salary Range At Blueprint, we strive to offer competitive pay that reflects the value of our team members. Compensation for this role is influenced by a variety of factors, including skills, education, responsibilities, experience, and geographic market. For candidates based in Washington State, the anticipated salary range is $25– $27 USD/hourly. Please note that we typically do not hire new employees at the top of the posted range. Actual starting pay will be determined based on experience, skills, and internal equity. The final salary and job title may vary depending on the selected candidate’s qualifications and could fall outside the stated range. Equal Opportunity Employer Blueprint Technologies, LLC is an equal employment opportunity employer. Qualified applicants are considered without regard to race, color, age, disability, sex, gender identity or expression, orientation, veteran/military status, religion, national origin, ancestry, marital, or familial status, genetic information, citizenship, or any other status protected by law. If you need assistance or a reasonable accommodation to complete the application process, please reach out to: recruiting@bpcs.com Blueprint believe in the importance of a healthy and happy team, which is why our comprehensive benefits package includes: Medical, dental, and vision coverage Flexible Spending Account 401k program Competitive PTO offerings Parental Leave Opportunities for professional growth and development Location: onsite in Redmond, WA Mon-Fri", "summaryDescription" : "Administrative Assistant II at Blueprint Technologies. Skills: Process management, Coordination, Planning. Manage calendars and schedules. Coordinate meetings and appointments", "postedDate" : "2026-06-14T20:06:01.029", "createdAt" : "2026-06-14T20:06:01.029", "lastUpdated" : "2026-06-16T02:01:53.274", "ingestTimestamp" : "2026-06-14T20:06:01.029", "mongoId" : "6a2c926c74d8ee00a0985ba7", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 52000, "salaryAnnualMax" : 56160, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Scheduling", "Record keeping", "Data entry", "Process management", "Coordination", "Planning", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Microsoft Office", "Scheduling software" ], "skillCount" : 12, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.8888889, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "68b706987fc9a711f0f6fb71", "title" : "GM Administrative Assistant", "company" : "Amazon.com Services LLC", "industry" : "Administrative Support, fulfillment ops", "salary" : { "min" : 42000.0, "max" : 79800.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Bessemer, Alabama, USA", "locations" : [ "Bessemer, Alabama, USA" ], "timestamp" : "2026-06-16T01:24:45.460", "fingerprint" : "e58cd2b50cd6485cf0097f0f362813d55b044d7e01d38b632a1b85e4638bcab0", "source" : "amazon", "language" : "en", "applyUrl" : "https://account.amazon.com/jobs/3055186/apply", "externalId" : "b4f1842b-ea94-4358-aa24-443cd1d53d4e", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Bessemer", "state" : "Alabama", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "33.4017766,-86.9544370" } ], "locationText" : "Bessemer, Alabama, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "High School", "experienceMinYears" : 2, "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning" ], "majorSkills" : "Process management, Coordination, Resource planning", "majorSkillsList" : [ "Process management", "Coordination", "Resource planning" ], "coreResponsibilities" : "Manage calendars and schedules, Coordinate meetings and travel arrangements, Prepare reports and presentations, Handle correspondence and communications, Maintain records and files, Support operational processes, Track operational metrics, Assist with resource planning, Facilitate continuous improvement initiatives", "teamCollaboration" : "Cross-functional teams; Internal stakeholders", "toolProficiency" : [ "Microsoft Office Suite", "Amazon systems" ], "communicationSkills" : "Correspondence handling; Report preparation; Presentation preparation", "documentationSkills" : "Record maintenance; File maintenance", "qualificationsBasic" : "2+ years of experience in an administrative role, High School Diploma or GED", "qualificationsPreferred" : "Bachelor's degree in Business Administration or related field, Experience with Amazon systems", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "The Administrative Assistant will support the General Manager and fulfillment center Operations team. The successful candidate will be highly organized, extremely detail oriented, self-motivated, able to handle confidential information, as well as a demonstrated ability to respond effectively to changing workloads and priorities. Must have the ability to communicate well and to manage multiple assignments and people simultaneously. Other responsibilities will include: Responsibilities Include: - Manage and complete expense reports for General Manager, Senior Leader(s) if applicable, and yourself as needed. - Maintaining schedules, planning events, coordinating meetings, and conferences for the Fulfillment Center Staff - Own and manage conference room coordination and room calendar management - Conduct clerical duties, including filing, full office management, responding to emails, preparing documents and presentations using graphics, graphs, and internal information and platforms - Typing meeting notes, creating conference agendas and minor content curriculum creation - Scheduling cost effective travel arrangements which include: airfare/hotel/ground transportation for General Manager, and Senior Leader(s) as needed - Assist with internal communications for associates and leadership among multiple platforms, interfaces, and programs - Work with outside vendors to coordinate upkeep, and maintenance of the Fulfillment Center - Run work-related errands as needed - Think and plan ahead, delegate responsibilities appropriately and manage time effectively - Compile team goals, track and help drive completion of key deliverables. - Management of complex calendars and scheduling with diplomacy and discretion - Coordinate closely with Workforce Management, Recruiting, Maintenance, Human Resources, and other teams within the FC - Serve as representative on department team-building activities and peer recognition Basic Qualifications: - 1+ years of working with computers and Microsoft Office products and applications experience - Can lift up to 49 pounds, stand/walk during shifts lasting up to 12 hours, and be able to frequently push, pull, squat, bend, and reach - High school or equivalent - Work 40 hours/week, and overtime as required - Work a flexible schedule/shift/work area, including weekends, nights, and/or holidays - Are 18 years of age or older - 2+ years administrative support experience at an executive level - 1+ year experience with event planning or project management Preferred Qualifications: - Ability to create graphs in MS Office products - Associate’s or Bachelor’s Degree - Strong analytical skills - Excellent written and verbal communication skills - Ability to learn organizational structure and the objectives of the team - Strong organizational and communication skills and problem solving skills - Prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines - Ability to communicate with a variety of constituent groups such as senior management, peers, and outside Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status. Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner. Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $42,000/year in our lowest geographic market up to $79,800/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit https://www.aboutamazon.com/workplace/employee-benefits . This position will remain posted until filled. Applicants should apply via our internal or external career site.", "summaryDescription" : "GM Administrative Assistant at Amazon.com Services LLC. Skills: Process management, Coordination, Resource planning. Manage calendars and schedules. Coordinate meetings and travel arrangements", "postedDate" : "2026-06-14T19:46:44.898", "createdAt" : "2026-06-14T19:46:44.898", "lastUpdated" : "2026-06-16T01:24:45.460", "ingestTimestamp" : "2026-06-14T19:46:44.898", "mongoId" : "68b706987fc9a711f0f6fb71", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "sourceUrl" : "https://account.amazon.com/jobs/3055186/apply", "salaryAnnualMin" : 42000, "salaryAnnualMax" : 79800, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Process management", "Coordination", "Resource planning", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Microsoft Office Suite", "Amazon systems" ], "skillCount" : 8, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.8888889, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "E-Commerce", "llmIndustryConfidence" : 0.95 }, { "id" : "6a305981f292fd229cf484ae", "title" : "Front Office Assistant", "company" : "Alphabe Insight Inc", "industry" : "Market Research", "salary" : { "min" : 38000.0, "max" : 48000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Entry level Front Office Assistant in Houston, United States, adjusted for the Travel industry." }, "location" : "Houston, TX, United States", "locations" : [ "Houston", "TX", "United States" ], "timestamp" : "2026-06-16T10:39:27.773", "fingerprint" : "3027ae5fc347f46499bb73639f4dca2d35127afed1f3ced54693d2f3d9a95109", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/AlphabeInsightInc/744000132093825-front-office-assistant", "externalId" : "744000132093825", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Houston", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "29.7589382,-95.3676974" } ], "locationText" : "Houston, Texas, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "High School", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "entry", "technicalSkills" : "Microsoft Office", "professionalSkills" : [ "Data entry", "Administrative tasks", "Report preparation", "Correspondence preparation" ], "softSkillsList" : [ "Interpersonal skills" ], "softSkills" : [ { "name" : "Interpersonal skills" } ], "majorSkills" : "Front desk operations, Administrative support", "majorSkillsList" : [ "Front desk operations", "Administrative support" ], "coreResponsibilities" : "Greet visitors, Provide positive impression, Provide professional impression, Assist with scheduling appointments, Manage calendars, Maintain organized records, Maintain organized files, Maintain organized office documentation, Support data entry, Support basic administrative tasks, Assist with preparing reports, Assist with office correspondence, Maintain clean front office area, Maintain organized front office area, Coordinate with internal teams, Support daily operations, Handle incoming mail, Handle outgoing mail, Handle office communications, Provide general administrative support", "teamCollaboration" : "Coordinate with internal teams", "domainKnowledge" : "Travel industry", "domainList" : [ "travel-industry" ], "domainSpecificKnowledge" : [ "Travel industry" ], "toolProficiency" : [ "Microsoft Office applications" ], "continuousLearning" : "Skill development; Ongoing learning", "qualificationsBasic" : "High school diploma or equivalent required, Basic proficiency in Microsoft Office applications, Ability to work independently, Ability to work as part of a team, Attention to detail, Reliability", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "At Entertainment Travel Associates , we specialize in providing exceptional travel experiences tailored to our clients’ unique needs. Based in Tampa, FL, our team is dedicated to delivering seamless service, unforgettable journeys, and a commitment to excellence in the travel and entertainment industry. Join us and become part of a growing company where professionalism meets passion. Job Summary We are seeking a professional and organized Front Office Assistant to support daily front desk operations and ensure a welcoming experience for visitors and clients. This role is ideal for individuals who enjoy working with people, managing administrative tasks, and maintaining a professional office environment. Responsibilities * Greet visitors and provide a positive and professional first impression. * Assist with scheduling appointments and managing calendars. * Maintain organized records, files, and office documentation. * Support data entry and basic administrative tasks. * Assist with preparing reports and office correspondence. * Help maintain a clean and organized front office area. * Coordinate with internal teams to support daily operations. * Handle incoming and outgoing mail and office communications. * Provide general administrative support as needed. ## Qualifications * High school diploma or equivalent required. * Strong communication and interpersonal skills. * Excellent organizational and multitasking abilities. * Professional demeanor and customer-focused attitude. * Basic proficiency in Microsoft Office applications. * Ability to work independently and as part of a team. * Attention to detail and reliability. ## Additional Information * Competitive salary package * Opportunities for professional growth and career advancement * Collaborative and supportive work environment * Skill development and ongoing learning opportunities * Exposure to diverse projects and industry experience", "summaryDescription" : "Front Office Assistant at Alphabe Insight Inc. Skills: Front desk operations, Administrative support. Greet visitors. 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Austin:101 E 15th St (320-4001) (320TX-4001)
101 E 15th St
Austin, 78778-0001

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While we are based in Austin, on the north lawn of the Texas State Capitol, we have offices statewide. We're a Family Friendly Certified Workplace with great work-life balance, competitive salaries, extensive opportunities for training and development, and fantastic benefits. This position is working in the Commission Appeals department. The Administrative Assistant III is located at our main downtown location at 101 E. 15th Street, Austin, Texas. TWC is not considering applications from individuals who require sponsorship for an employment visa, including those with H1B visas or those currently on student or postgraduate visas. You must be a Texas resident to work for the Texas Workforce Commission or willing to relocate to Texas. WHO YOU ARE: You have the Administrative Assistant experience to perform complex (journey-level) administrative support work. Works under general supervision, with moderate latitude for the use of initiative and independent judgment, meets deadlines and has an attention for detail. YOU WILL BE TRUSTED TO: -Prepare and disseminate information concerning agency programs and services. -Review forms for accuracy with an acute attention to detail -Prepare, edit, and distribute correspondence, reports, studies, forms, and documents. -Answer phones and professionally respond to email inquiries -Interpret rules, regulations, policies and procedures. -Enter data in data bases and Excel spreadsheets. -Proof, review, and prepare various documents for processing or mailing -Perform other related work as assigned. YOU ARE A GREAT FIT WITH: -Experience as an Administrative Assistant experience for minimum of two years. -Experience with Windows-based PC programs, including Word, Outlook, and Excel. -Experience with writing, emailing, and sending correspondence. -Experience with data entry. -Detail oriented to quality check documents. -Ability to work with a large amount of data and numbers. -Ability to interact effectively, cooperate and collaborate with others in a team environment, multi-task and meet deadlines. YOU QUALIFY WITH: -Two years of full-time experience that provided knowledge of administrative support functions and office practices and procedures, or clerical administration and business management practices, such as preparation, maintenance, and control of forms, records and reports. -Relevant academic credits may be applied toward experience qualifications for this position. YOU GAIN: - A Family Friendly Certified Workplace. - Competitive salary: $3,450.92/month - Defined Retirement Benefit Plan - Optional 401(k) and 457 accounts - Medical Insurance - Paid time off, including time for vacation, sick and family care leave - Additional benefits for active employees can be found at https://www.ers.texas.gov/Active-Employees/Health-Benefits. VETERANS: Use your military skills to qualify for this position or other jobs! Go to www.texasskillstowork.com to translate your military work experience and training courses into civilian job terms, qualifications, and skill sets. Also, you can compare this position to military occupations (MOS) at the Texas State Auditor's Office by pasting this link into your browser: https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdf HOW TO APPLY: To be considered, please complete a State of Texas Application for Employment and apply online at www.workintexas.com or on Taleo ( Job Search ). TWC is not considering applications from individuals who require sponsorship for an employment visa, including those with H1B visas or those currently on student or postgraduate visas In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. A position utilizing this classification will be designated as security sensitive according to the Texas Labor Code, Section 301.042. United States-Texas-Austin", "summaryDescription" : "Administrative Assistant III at Texas Workforce Commission. Skills: Administrative support, Data entry, Correspondence preparation. Prepare and disseminate information. Review forms for accuracy", "createdAt" : "2026-06-14T18:52:36.987", "lastUpdated" : "2026-06-16T04:46:20.722", "ingestTimestamp" : "2026-06-14T18:52:36.987", "mongoId" : "69ec72e84c40e2acd1d0b694", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 48000, "salaryAnnualMax" : 65000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Data entry", "Quality check documents", "Administrative support", "Correspondence preparation", "Office practices", "Business management", "Agency programs and services", "Commission Appeals department", "Windows-based PC programs", "Excel spreadsheets" ], "skillCount" : 10, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.8888889, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Government", "llmIndustryConfidence" : 0.95 } ], "status" : 200, "message" : "administrative support student assistant basic needs office west dallas center jobs", "metadata" : { "title" : "administrative support student assistant basic needs office west dallas center" }, "pagination" : { "page" : 0, "limit" : 50, "totalCount" : 66075, "totalPages" : 1322, "hasNext" : true, "hasPrevious" : false } }

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