{ "count" : 59016, "data" : [ { "id" : "6a3051bbf292fd229cf05be2", "title" : "Administrative Coordinator – Hardware & Operations Support", "company" : "Blueprint Technologies", "salary" : { "min" : 23.0, "max" : 25.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Bellevue, WA, United States", "locations" : [ "Bellevue", "WA", "United States" ], "timestamp" : "2026-06-16T09:11:43.804", "fingerprint" : "e9cfe1dd6a93bd90196a3e049a0f52094f104148553064c13ba3d00e6773e47d", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/bpcs/jobs/8007762", "externalId" : "8007762", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Redmond", "state" : "Washington", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "47.6694141,-122.1238767" } ], "locationText" : "Redmond, Washington, United States", "coreResponsibilities" : "Manage operational processes, Coordinate cross-functional teams, Manage vendors and stakeholders, Track operational metrics, Plan resources, Drive continuous improvement", "remoteFriendly" : true, "workSiteFlexibility" : "Flexible", "rawDescription" : "Who is Blueprint? We are a technology solutions firm headquartered in Bellevue, Washington, with a strong presence across the United States. Unified by a shared passion for solving complicated problems, our people are our greatest asset. We use technology as a tool to bridge the gap between strategy and execution, powered by the knowledge, skills, and the expertise of our teams, who all have unique perspectives and years of experience across multiple industries. We’re bold, smart, agile, and fun. What does Blueprint do? Blueprint helps organizations unlock value from existing assets by leveraging cutting-edge technology to create additional revenue streams and new lines of business. We connect strategy, business solutions, products, and services to transform and grow companies. Why Blueprint? At Blueprint, we believe in the power of possibility and are passionate about bringing it to life. Whether you join our bustling product division, our multifaceted services team or you want to grow your career in human resources, your ability to make an impact is amplified when you join one of our teams. You’ll focus on solving unique business problems while gaining hands-on experience with the world’s best technology. We believe in unique perspectives and build teams of people with diverse skillsets and backgrounds. At Blueprint, you’ll have the opportunity to work with multiple clients and teams, such as data science and product development, all while learning, growing, and developing new solutions. We guarantee you won’t find a better place to work and thrive than at Blueprint. In This Role In this role, you will provide administrative support during a period of organizational change, helping backfill gaps created by evolving team needs, reorgs, and employee transitions. You will support an individual leader and broader team with complex administrative functions, including calendar management, meeting coordination, employee request support, hardware ordering and fulfillment, and other operational tasks as needed. This role requires strong attention to detail, professional communication, responsiveness, and the ability to manage deadlines in a hybrid work environment. Responsibilities Provide complex administrative support for an individual manager and secondary support for a broader team. Manage calendars, schedule meetings, coordinate logistics, and support day-to-day administrative operations. Coordinate hardware ordering, tracking, and fulfillment for employees and teams. Respond to employee requests in a timely, professional, and service-oriented manner. Support meeting and event coordination, including scheduling, preparation, and follow-up. Assist with travel arrangements as needed. Support department operations, including personnel, financial, and facilities-related administrative tasks. Help backfill administrative gaps caused by organizational changes, employee departures, or shifting business needs. Complete special projects and ad hoc administrative assignments as requested. Maintain clear, professional written communication with employees, leaders, and cross-functional stakeholders. Track requests, manage deadlines, and ensure timely completion of assigned tasks. Qualifications 1–2 years of experience in administrative support, office coordination, executive support, or a similar role. Experience using Outlook or similar calendaring tools to manage schedules and coordinate meetings. Proficiency with Microsoft Office Suite or similar productivity tools, especially Excel. Strong written communication skills, including the ability to maintain a professional tone in email correspondence. Ability to prioritize requests, meet deadlines, and remain responsive in a fast-paced environment. Strong attention to detail and follow-through. Experience supporting employee requests, team operations, or administrative workflows. Ability to work in a hybrid environment with required onsite attendance as needed. Preferred Qualifications Experience with hardware purchasing, ordering, fulfillment, or asset coordination. Experience using internal employee, HR, purchasing, or order management systems. Recent experience using administrative tools, productivity platforms, and internal business systems. Experience supporting leaders or teams during organizational change, transitions, or periods of evolving responsibilities. Ability to adapt quickly as needs are identified and responsibilities are defined. Prior experience coordinating across multiple stakeholders, teams, or business functions. Strong customer-service mindset and ability to support employees with professionalism and urgency. Salary Range At Blueprint, we strive to offer competitive pay that reflects the value of our team members. Compensation for this role is influenced by a variety of factors, including skills, education, responsibilities, experience, and geographic market. For candidates based in Washington State, the anticipated salary range is $23– $25 per hour. Please note that we typically do not hire new employees at the top of the posted range. Actual starting pay will be determined based on experience, skills, and internal equity. The final salary and job title may vary depending on the selected candidate’s qualifications and could fall outside the stated range. Equal Opportunity Employer Blueprint Technologies, LLC is an equal employment opportunity employer. Qualified applicants are considered without regard to race, color, age, disability, sex, gender identity or expression, orientation, veteran/military status, religion, national origin, ancestry, marital, or familial status, genetic information, citizenship, or any other status protected by law. If you need assistance or a reasonable accommodation to complete the application process, please reach out to: recruiting@bpcs.com Blueprint believe in the importance of a healthy and happy team, which is why our comprehensive benefits package includes: Medical, dental, and vision coverage Flexible Spending Account 401k program Competitive PTO offerings Parental Leave Opportunities for professional growth and development Location: Hybrid in Redmond, WA", "summaryDescription" : "Administrative Coordinator – Hardware & Operations Support at Blueprint Technologies. Manage operational processes. Coordinate cross-functional teams", "postedDate" : "2026-06-15T23:17:40.797", "createdAt" : "2026-06-15T23:17:40.797", "lastUpdated" : "2026-06-16T09:11:43.804", "ingestTimestamp" : "2026-06-15T23:17:40.797", "mongoId" : "6a3051bbf292fd229cf05be2", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 47840, "salaryAnnualMax" : 52000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Junior", "dataQualityScore" : 0.6666667, "_score" : 1692.0265, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a306462f292fd229cfa15bf", "title" : "Administrative Coordinator", "company" : "University of Notre Dame", "industry" : "Higher Education", "salary" : { "min" : 52000.0, "max" : 78000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Administrative Coordinator in Notre Dame, Indiana, adjusted for mid-seniority in the education industry." }, "location" : "Notre Dame, IN, United States", "locations" : [ "Notre Dame", "IN", "United States" ], "timestamp" : "2026-06-16T09:57:26.346", "fingerprint" : "a4497f88860236e7527ce6c3fd6bcb5dec32dc2a8afac9b317f33ef15f972824", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/UniversityOfNotreDame/3743990013620755-administrative-coordinator-medieval-institute", "externalId" : "3743990013620755", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Notre Dame", "state" : "Indiana", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "41.7045677,-86.2382203" } ], "locationText" : "Notre Dame, Indiana, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "experienceMinYears" : 2, "experienceMaxYears" : 5, "experienceLevel" : "mid", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning" ], "hardSkillsList" : [ "Operational metrics" ], "hardSkills" : [ { "name" : "Operational metrics", "level" : "intermediate" } ], "majorSkills" : "Process management, Coordination, Planning", "majorSkillsList" : [ "Process management", "Coordination", "Planning" ], "coreResponsibilities" : "Coordinate departmental activities, Manage office operations, Schedule meetings and appointments, Prepare reports and presentations, Assist with budget management, Maintain records and databases, Support event planning, Liaise with vendors and external partners, Implement process improvements, Track operational metrics", "teamCollaboration" : "Cross-functional teams; Departmental staff; External stakeholders", "projectManagementSkills" : [ "Process improvement", "Resource planning" ], "domainKnowledge" : "University operations", "domainList" : [ "university-operations" ], "domainSpecificKnowledge" : [ "University operations" ], "toolProficiency" : [ "Microsoft Office Suite", "Google Workspace" ], "communicationSkills" : "Report preparation; Presentation delivery", "documentationSkills" : "Record maintenance; Database management", "innovationCreativity" : "Process improvements", "outcomesObjectives" : "Ensure efficient office operations; Support departmental goals", "qualificationsBasic" : "Bachelor's degree, 3 years of administrative experience", "qualificationsPreferred" : "Experience with university systems, Experience with event planning", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "The [University of Notre Dame](https://www.nd.edu/) is more than a workplace! We are a vibrant, mission-driven community where every employee is valued and supported. Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person—mind, body, and spirit. Here, you will find a deep sense of belonging, a culture that prioritizes well-being, and the opportunity to grow your career while being a force for good in the world. Whether contributing to world-class research, shaping the student experience, or supporting the University’s mission in other ways, you will be part of a dedicated team working to make a meaningful impact on campus and beyond. At Notre Dame, your work matters, and so do you! The Medieval Institute is seeking an organized, collaborative, and detail-oriented Administrative Coordinator to support the daily operations of a vibrant academic unit. This position plays a central role in graduate program administration, budget support, course scheduling, office management, and communications while serving as a key resource for faculty, students, alumni, and university partners. Working closely with the Director and Associate Director, the Administrative Coordinator helps ensure efficient Institute operations, exceptional student support, and successful academic programming. About the Institute The Medieval Institute at the University of Notre Dame is the nation’s largest and most prestigious center for the study of the Middle Ages. Bringing together more than fifty faculty fellows from thirteen academic departments, the Institute supports internationally recognized research, hosts leading scholars through conferences and lectures, and offers exceptional graduate and undergraduate programs. With an unparalleled library and growing manuscript collection, the Institute explores the medieval roots of modern society through scholarship, teaching, and community engagement. Key Responsibilities Graduate Program Administration * Maintain confidential electronic and paper records for 25–35 graduate students. * Process leaves of absence, withdrawals, credit transfers, fellowships, stipends, tuition awards, and student employment appointments. * Assist students with registration, enrollment overrides, expenses, and program-related activities. * Coordinate Ph.D. exams, dissertation defenses, proposal defenses, and Medieval Latin and Greek examinations. * Track student academic progress and support graduate placement and job market activities. * Prepare graduation lists and verify degree completion requirements. * Maintain graduate student directories, placement records, and alumni information. * Manage graduate admissions processes through SLATE, including application review support and applicant communications. * Provide graduate program data and reports for Institute leadership, the Dean’s Office, and the Graduate School. Course Planning & Academic Support * Coordinate semester course scheduling and CourseLeaf submissions. * Collaborate with academic departments to identify and cross-list courses. * Prepare course schedule summaries and ensure compliance with institutional deadlines. * Update course information and related content on the Medieval Institute website. Administration & Director Support * Provide direct administrative support to the Director and Associate Director. * Manage the Director’s calendar, appointments, meetings, and travel-related arrangements. * Draft and distribute Institute communications and announcements. * Maintain Google Groups and other departmental communication lists. * Coordinate office procedures and maintain departmental records. * Serve as the primary point of contact for visitors, students, faculty, and external constituents. Budget & Financial Support * Assist with budget administration and account management. * Reconcile ledger expenses and supporting documentation. * Track expenditures and prepare account reports as requested. * Assist faculty, staff, and students with expense reimbursements, travel expenses, and conference-related expenditures. * Maintain budget tracking spreadsheets and related financial records. Events & Program Support * Coordinate three major receptions and community events annually. * Manage event logistics, including room reservations, catering, materials, and communications. * Support Institute meetings, guest visits, and special events throughout the academic year. Office Operations & Facilities * Manage office supplies, mail services, keys, and access to Institute spaces. * Process invoices, service requests, and work orders. * Maintain shared office resources and administrative systems. Student Employee Supervision * Recruit, hire, train, schedule, and supervise undergraduate student employees. * Approve and monitor student worker assignments and performance. ## Qualifications Education & Experience: * Bachelor’s degree with 3-4 years of related experience Skills: * Excellent organizational skills and attention to detail * Strong interpersonal, customer service, and communication skills * Ability to prioritize multiple responsibilities and work independently * Demonstrated discretion in handling confidential information * Proficiency with Microsoft Word, Excel, and Google Workspace applications * Experience with financial tracking, reconciliation, or accounting processes * Proficiency with Adobe Acrobat Pro ## Additional Information Application Deadline to Apply : June 29, 2026 Hiring Pay Range :Up to $23/hour Required Application Materials : A resume and cover letter are required to be considered for this position. Please upload both documents in the Attachments section of your application. The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, genetic information, or age in employment. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and complies with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a). We strongly encourage applications from candidates attracted to a university with a Catholic identity.", "summaryDescription" : "Administrative Coordinator at University of Notre Dame. Skills: Process management, Coordination, Planning. Coordinate departmental activities. 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We are a vibrant, mission-driven community where every employee is valued and supported. Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person—mind, body, and spirit. Here, you will find a deep sense of belonging, a culture that prioritizes well-being, and the opportunity to grow your career while being a force for good in the world. Whether contributing to world-class research, shaping the student experience, or supporting the University’s mission in other ways, you will be part of a dedicated team working to make a meaningful impact on campus and beyond. At Notre Dame, your work matters, and so do you! The Medieval Institute is seeking an organized, collaborative, and detail-oriented Administrative Coordinator to support the daily operations of a vibrant academic unit. This position plays a central role in graduate program administration, budget support, course scheduling, office management, and communications while serving as a key resource for faculty, students, alumni, and university partners. Working closely with the Director and Associate Director, the Administrative Coordinator helps ensure efficient Institute operations, exceptional student support, and successful academic programming. About the Institute The Medieval Institute at the University of Notre Dame is the nation’s largest and most prestigious center for the study of the Middle Ages. Bringing together more than fifty faculty fellows from thirteen academic departments, the Institute supports internationally recognized research, hosts leading scholars through conferences and lectures, and offers exceptional graduate and undergraduate programs. With an unparalleled library and growing manuscript collection, the Institute explores the medieval roots of modern society through scholarship, teaching, and community engagement. Key Responsibilities Graduate Program Administration * Maintain confidential electronic and paper records for 25–35 graduate students. * Process leaves of absence, withdrawals, credit transfers, fellowships, stipends, tuition awards, and student employment appointments. * Assist students with registration, enrollment overrides, expenses, and program-related activities. * Coordinate Ph.D. exams, dissertation defenses, proposal defenses, and Medieval Latin and Greek examinations. * Track student academic progress and support graduate placement and job market activities. * Prepare graduation lists and verify degree completion requirements. * Maintain graduate student directories, placement records, and alumni information. * Manage graduate admissions processes through SLATE, including application review support and applicant communications. * Provide graduate program data and reports for Institute leadership, the Dean’s Office, and the Graduate School. Course Planning & Academic Support * Coordinate semester course scheduling and CourseLeaf submissions. * Collaborate with academic departments to identify and cross-list courses. * Prepare course schedule summaries and ensure compliance with institutional deadlines. * Update course information and related content on the Medieval Institute website. Administration & Director Support * Provide direct administrative support to the Director and Associate Director. * Manage the Director’s calendar, appointments, meetings, and travel-related arrangements. * Draft and distribute Institute communications and announcements. * Maintain Google Groups and other departmental communication lists. * Coordinate office procedures and maintain departmental records. * Serve as the primary point of contact for visitors, students, faculty, and external constituents. Budget & Financial Support * Assist with budget administration and account management. * Reconcile ledger expenses and supporting documentation. * Track expenditures and prepare account reports as requested. * Assist faculty, staff, and students with expense reimbursements, travel expenses, and conference-related expenditures. * Maintain budget tracking spreadsheets and related financial records. Events & Program Support * Coordinate three major receptions and community events annually. * Manage event logistics, including room reservations, catering, materials, and communications. * Support Institute meetings, guest visits, and special events throughout the academic year. Office Operations & Facilities * Manage office supplies, mail services, keys, and access to Institute spaces. * Process invoices, service requests, and work orders. * Maintain shared office resources and administrative systems. Student Employee Supervision * Recruit, hire, train, schedule, and supervise undergraduate student employees. * Approve and monitor student worker assignments and performance. ## Qualifications Education & Experience: * Bachelor’s degree with 3-4 years of related experience Skills: * Excellent organizational skills and attention to detail * Strong interpersonal, customer service, and communication skills * Ability to prioritize multiple responsibilities and work independently * Demonstrated discretion in handling confidential information * Proficiency with Microsoft Word, Excel, and Google Workspace applications * Experience with financial tracking, reconciliation, or accounting processes * Proficiency with Adobe Acrobat Pro ## Additional Information Application Deadline to Apply : June 29, 2026 Hiring Pay Range :Up to $23/hour Required Application Materials : A resume and cover letter are required to be considered for this position. Please upload both documents in the Attachments section of your application. The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, genetic information, or age in employment. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and complies with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a). We strongly encourage applications from candidates attracted to a university with a Catholic identity.", "summaryDescription" : "Administrative Coordinator at University of Notre Dame. Skills: Process management, Coordination, Planning. Manage daily office operations. Coordinate departmental activities", "postedDate" : "2026-06-15T15:20:43.000", "createdAt" : "2026-06-16T03:35:05.802", "lastUpdated" : "2026-06-16T12:42:30.050", "ingestTimestamp" : "2026-06-16T03:35:05.802", "mongoId" : "6a309598f292fd229c0cc624", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 52000, "salaryAnnualMax" : 78000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Operational metrics", "Process management", "Coordination", "Planning", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement", "Process improvement", "Event planning", "University operations", "Microsoft Office Suite", "Google Workspace" ], "skillCount" : 14, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 1.0, "_score" : 867.127, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Education", "llmIndustryConfidence" : 0.95 }, { "id" : "6a30564cf292fd229cf270a7", "title" : "CI327: Operations Coordinator", "company" : "FedEx Express", "industry" : "Logistics", "salary" : { "min" : 51000.0, "max" : 73000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Operations Coordinator in St. Croix, United States, adjusted for mid-seniority and FedEx Express's industry and size." }, "location" : "U. S. Virgin Islands", "locations" : [ "U. S. Virgin Islands" ], "timestamp" : "2026-06-16T11:12:56.661", "fingerprint" : "031297e1afdc11a0344a5faece7e5a539fdd2326481eef653e21444ba984261b", "source" : "workday", "language" : "en", "applyUrl" : "https://fedex.wd1.myworkdayjobs.com/FXE-LAC_External_Career_Site/job/FXE-LACVISTXASTXA-St-Croix/CI327--Operations-Coordinator_RC779300-1", "externalId" : "RC779300", "industryFunction" : { }, "structuredLocations" : [ { "city" : "St. Croix", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "17.7291240,-64.7589156" } ], "locationText" : "St. Croix, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "High School", "experienceMinYears" : 4, "professionalSkills" : [ "Administrative support", "Clerical support", "People skills" ], "hardSkillsList" : [ "Package tracing", "Dispatching", "Delivery", "Pick-up" ], "hardSkills" : [ { "name" : "Package tracing", "level" : "intermediate" }, { "name" : "Dispatching", "level" : "intermediate" }, { "name" : "Delivery", "level" : "intermediate" }, { "name" : "Pick-up", "level" : "intermediate" } ], "majorSkills" : "Operations support, Administrative support, Customer service", "majorSkillsList" : [ "Operations support", "Administrative support", "Customer service" ], "coreResponsibilities" : "Provide daily operational and administrative support, Ensure effective utilization of time and effort, Perform administrative and clerical activities, Support operations, Trace packages, Dispatch, Handle delivery and pick-up, Deal with customers, Lead operations, Provide technical support to operations, Ensure established procedures are followed, Supervise in absence of management, Ensure optimum service schedules are developed, Coordinate service schedules within operations, Coordinate processing of station documentation, Coordinate customer status paperwork, Coordinate GNSL reports, Coordinate financial statements, Provide weekly activity review, Provide monthly activity review, Provide training to personnel", "domainKnowledge" : "Ground ops; Ramp operations; Gateway locations", "domainList" : [ "ground-ops", "ramp-operations", "gateway-locations" ], "domainSpecificKnowledge" : [ "Ground ops", "Ramp operations", "Gateway locations" ], "communicationSkills" : "Verbal communication; Written communication; Oral communication", "documentationSkills" : "Station documentation; Customer status paperwork; GNSL reports; Financial statements", "qualificationsBasic" : "High School Education/Equivalent, Four (4) years express, cargo, airline, or transportation experience, Good verbal, written, and oral communication skills, Computer literate, Good administrative, clerical, and people skills", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "**Welcome** Welcome to FedEx Express Latin America and Caribbean Division Employment Opportunities Site! FedEx is widely acknowledged as a world-class company. We are honored and proud to be consistently recognized as a great place to work, a technology innovator and one of the world’s most admired and respected companies. FedEx is consistently named among the World’s most valuable and admired brands. Some of our recent awards include: 2020 Fortune’s World Most Admired Companies (14th) 2019 Fortune’s Best Places to Work (15th) 2019 Forbes’s One of the “Best Employers for Diversity” 2020 FedEx LAC included in the GPTW’s Best Workplaces in Latin America Ranking (24th) 2021 FedEx Mexico was included in the GPTW Ranking for 18th consecutive years 2020 FedEx Mexico received the CEMEFI Certification for 13th consecutive years endorsing FedEx as a company socially responsible 2021 FedEx Chile was re-certified with Giro Limpio, a seal from the Agency of Sustainable Energy that seeks to improve the energy efficiency of the ground transportation sector, by reducing fuel consumption and greenhouse gas emissions. 2019 FedEx Uruguay selected by GPTW among the 5 best companies to work for. View current job opportunities, or search on specific criteria to find jobs that match your interests RC779300 CI327: Operations Coordinator (Open) CI327: Operations Coordinator Full time Peter's Rest Commercial CenterPeter's RestSt. Croix, VI 820U. S. Virgin Islands Provide daily operational and administrative support to Sr Manager or a Manager in ground ops, ramp, and/or gateway locations, ensuring the most effective utilization of time and effort._x000D_ _x000D_ Performs a variety of administrative, clerical, and additional key activities to support the operation, including tracing packages, dispatching, delivery and pick-up, dealing with customers, etc. Leads and provides technical support to operation and ensures that established procedures are followed. Supervises in the absence of management. Ensures that optimum service schedules are developed and coordinated within the operations. Coordinates processing of station documentation and customer status paperwork, GNSL reports, and financial statements. Provides weekly and monthly activity review. Provides training to other location personnel as necessary. High School Education/Equivalent. Four (4) years express, cargo, airline, or transportation experience. Good verbal, written, and oral communication skills. Computer literate. Good administrative, clerical, and people skills. Interview process will be required. Resume must be received by hiring mgr by 6/21/26. **Job Posting End Date:** 2026-06-22", "summaryDescription" : "CI327: Operations Coordinator at FedEx Express. Skills: Operations support, Administrative support, Customer service. Provide daily operational and administrative support. Ensure effective utilization of time and effort", "postedDate" : "2026-06-16T03:48:10.323", "createdAt" : "2026-06-16T03:48:10.299", "lastUpdated" : "2026-06-16T11:12:56.661", "ingestTimestamp" : "2026-06-16T03:48:10.299", "mongoId" : "6a30564cf292fd229cf270a7", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "sourceUrl" : "https://fedex.wd1.myworkdayjobs.com/FXE-LAC_External_Career_Site/job/FXE-LACVISTXASTXA-St-Croix/CI327--Operations-Coordinator_RC779300-1", "salaryAnnualMin" : 51000, "salaryAnnualMax" : 73000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Package tracing", "Dispatching", "Delivery", "Pick-up", "Operations support", "Administrative support", "Customer service", "Clerical support", "People skills", "Ground ops", "Ramp operations", "Gateway locations" ], "skillCount" : 12, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "executive", "dataQualityScore" : 0.8888889, "_score" : 802.4085, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Logistics", "llmIndustryConfidence" : 0.95 }, { "id" : "6a3054daf292fd229cf1b20b", "title" : "Administrative Support", "company" : "Expeditors", "industry" : "Financial Services", "salary" : { "min" : 42000.0, "max" : 55000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Entry Level Administrative Support in Eagan, United States, adjusted for the logistics industry and company size." }, "location" : "Eagan, MN, United States", "locations" : [ "Eagan", "MN", "United States" ], "timestamp" : "2026-06-16T07:56:26.467", "fingerprint" : "34c974e55771a998f6d5b6c0c5d43f5b53d27935784a5f567811f9766f291b55", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/Expeditors/744000132258259-administrative-support", "externalId" : "744000132258259", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Eagan", "state" : "Minnesota", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "44.8181730,-93.1659179" } ], "locationText" : "Eagan, Minnesota, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "entry", "technicalSkills" : "MS Excel, MS Word", "hardSkillsList" : [ "Invoice processing", "Data entry" ], "hardSkills" : [ { "name" : "Invoice processing", "level" : "intermediate" }, { "name" : "Data entry", "level" : "intermediate" } ], "majorSkills" : "Invoice processing, Data entry", "majorSkillsList" : [ "Invoice processing", "Data entry" ], "coreResponsibilities" : "Complete weekly invoice recaps, Upload documents into portals, Send out completed invoices, Process payable invoices, Process daily check requests, Monitor branch training reports, Data Entry, Monitor branch EDE report, Answer incoming calls, Sort incoming mail, Manage incoming checks", "teamCollaboration" : "Team environment", "domainKnowledge" : "International logistics; Global trade; Global supply chain management", "domainList" : [ "international-logistics", "global-trade", "global-supply-chain-management" ], "domainSpecificKnowledge" : [ "International logistics", "Global trade", "Global supply chain management" ], "toolProficiency" : [ "MS Excel", "MS Word" ], "communicationSkills" : "Communicate clearly", "continuousLearning" : "Training and Personnel Development Program", "qualificationsBasic" : "Accounting knowledge, Effective interpersonal skills, Listen, comprehend, communicate clearly, Good computer skills, Fluent in English", "qualificationsPreferred" : "Likes to work in a team environment, Pro-active approach, Organizational skills, Attention to Detail", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "We take care of our employees, and they take care of our customers! Become a full-time member of a global community! The international logistics industry is an integral piece of the global trade puzzle; we make the world go round. Global supply chain management is what we do, and at the heart of Expeditors you will find professionalism, leadership, and a friendly environment, all of which foster an innovative, customer service-based approach to logistics. Expeditors is a global logistics company headquartered in Seattle, Washington. As a Fortune 500 company, we employ over 19,000 trained professionals in a worldwide network of over 350+ locations across six continents. Expeditors satisfies the increasingly sophisticated needs of international trade through customized solutions and seamless, integrated information systems. Our Mission We recruit, train, and retain the very best logistics and technical experts the world over. We love to promote from within - more than 50 percent of our employees have been at Expeditors for five years or more. Our high retention rate is influenced by a unique compensation program for positions that are more than just jobs - they're chances to grow, do what you love and build a career with us! Major Duties and Responsibilities * Complete weekly invoice recaps * Uploading documents into various portals * Send out completed invoices * Process payable invoices booking * Process daily check requests * Monitor branch training reports * Data Entry * Monitor branch EDE report * Answer incoming calls * Sort incoming mail * Manage incoming checks ## Qualifications * Accounting knowledge * Effective interpersonal skills, including proven abilities to listen, comprehend, effectively communicate clearly and concisely to obtain positive results * Likes to work in a team environment * Pro-active approach, strong organizational skills * Strong Attention to Detail * Good computer skills (MS Excel, MS Word) * Fluent in English ## Additional Information Expeditors offers excellent benefits: * Paid Vacation, Holiday, Sick Time * Health Plan: Medical * Life Insurance * Employee Stock Purchase Plan * Training and Personnel Development Program * Growth opportunities within the company * Employee Referral Program Bonus", "summaryDescription" : "Administrative Support at Expeditors. Skills: Invoice processing, Data entry. Complete weekly invoice recaps. Upload documents into portals", "postedDate" : "2026-06-15T18:03:58.000", "createdAt" : "2026-06-15T23:34:25.798", "lastUpdated" : "2026-06-16T07:56:26.467", "ingestTimestamp" : "2026-06-15T23:34:25.798", "mongoId" : "6a3054daf292fd229cf1b20b", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 42000, "salaryAnnualMax" : 55000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Invoice processing", "Data entry", "International logistics", "Global trade", "Global supply chain management", "MS Excel", "MS Word" ], "skillCount" : 7, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 1.0, "_score" : 788.7368, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Logistics", "llmIndustryConfidence" : 0.95 }, { "id" : "6a304f64f292fd229cee7524", "title" : "Administrative Support", "company" : "Expeditors", "industry" : "Financial Services", "salary" : { "min" : 42000.0, "max" : 55000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Entry Level Administrative Support in Eagan, United States, adjusted for the logistics industry and company size." }, "location" : "Eagan, MN, United States", "locations" : [ "Eagan", "MN", "United States" ], "timestamp" : "2026-06-16T06:22:09.924", "fingerprint" : "53571e49eeccb6ff89436a33fd54d000e063ad8cc0e3e58e0ea92c766858802e", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/Expeditors/744000132258259-administrative-support", "externalId" : "744000132258259", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Eagan", "state" : "Minnesota", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "44.8181730,-93.1659179" } ], "locationText" : "Eagan, Minnesota, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "entry", "technicalSkills" : "MS Excel, MS Word", "professionalSkills" : [ "Logistics" ], "hardSkillsList" : [ "Data Entry", "Invoice processing" ], "hardSkills" : [ { "name" : "Data Entry", "level" : "intermediate" }, { "name" : "Invoice processing", "level" : "intermediate" } ], "majorSkills" : "Invoice processing, Data Entry", "majorSkillsList" : [ "Invoice processing", "Data Entry" ], "coreResponsibilities" : "Complete weekly invoice recaps, Upload documents into portals, Send out completed invoices, Process payable invoices booking, Process daily check requests, Monitor branch training reports, Data Entry, Monitor branch EDE report, Answer incoming calls, Sort incoming mail, Manage incoming checks", "teamCollaboration" : "Work in a team environment", "domainKnowledge" : "International logistics; Global trade; Global supply chain management", "domainList" : [ "international-logistics", "global-trade", "global-supply-chain-management" ], "domainSpecificKnowledge" : [ "International logistics", "Global trade", "Global supply chain management" ], "toolProficiency" : [ "MS Excel", "MS Word" ], "communicationSkills" : "Communicate clearly; Communicate concisely", "continuousLearning" : "Training and Personnel Development Program; Growth opportunities", "qualificationsBasic" : "Accounting knowledge, Effective interpersonal skills, Listen, comprehend, communicate clearly, Good computer skills, Fluent in English", "qualificationsPreferred" : "Likes to work in a team environment, Pro-active approach, Organizational skills, Attention to Detail", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "We take care of our employees, and they take care of our customers! Become a full-time member of a global community! The international logistics industry is an integral piece of the global trade puzzle; we make the world go round. Global supply chain management is what we do, and at the heart of Expeditors you will find professionalism, leadership, and a friendly environment, all of which foster an innovative, customer service-based approach to logistics. Expeditors is a global logistics company headquartered in Seattle, Washington. As a Fortune 500 company, we employ over 19,000 trained professionals in a worldwide network of over 350+ locations across six continents. Expeditors satisfies the increasingly sophisticated needs of international trade through customized solutions and seamless, integrated information systems. Our Mission We recruit, train, and retain the very best logistics and technical experts the world over. We love to promote from within - more than 50 percent of our employees have been at Expeditors for five years or more. Our high retention rate is influenced by a unique compensation program for positions that are more than just jobs - they're chances to grow, do what you love and build a career with us! Major Duties and Responsibilities * Complete weekly invoice recaps * Uploading documents into various portals * Send out completed invoices * Process payable invoices booking * Process daily check requests * Monitor branch training reports * Data Entry * Monitor branch EDE report * Answer incoming calls * Sort incoming mail * Manage incoming checks ## Qualifications * Accounting knowledge * Effective interpersonal skills, including proven abilities to listen, comprehend, effectively communicate clearly and concisely to obtain positive results * Likes to work in a team environment * Pro-active approach, strong organizational skills * Strong Attention to Detail * Good computer skills (MS Excel, MS Word) * Fluent in English ## Additional Information Expeditors offers excellent benefits: * Paid Vacation, Holiday, Sick Time * Health Plan: Medical * Life Insurance * Employee Stock Purchase Plan * Training and Personnel Development Program * Growth opportunities within the company * Employee Referral Program Bonus", "summaryDescription" : "Administrative Support at Expeditors. Skills: Invoice processing, Data Entry. Complete weekly invoice recaps. Upload documents into portals", "postedDate" : "2026-06-15T18:03:58.000", "createdAt" : "2026-06-15T21:42:13.638", "lastUpdated" : "2026-06-16T06:22:09.924", "ingestTimestamp" : "2026-06-15T21:42:13.638", "mongoId" : "6a304f64f292fd229cee7524", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 42000, "salaryAnnualMax" : 55000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Data Entry", "Invoice processing", "Logistics", "International logistics", "Global trade", "Global supply chain management", "MS Excel", "MS Word" ], "skillCount" : 8, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 1.0, "_score" : 788.7368, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Logistics", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c94b874d8ee00a098b594", "title" : "Care Coordinator Administrative support", "company" : "ERC Pathlight", "industry" : "Healthcare", "salary" : { "min" : 21.0, "max" : 25.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "CO-Den Willow", "locations" : [ "CO-Den Willow" ], "timestamp" : "2026-06-15T05:25:55.975", "fingerprint" : "bcfd185c4536b49f678572f9149e5156faa1514a07c074f3cc6dd27dacbd1789", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/erc8585757pathlight53t353/jobs/4267590009", "externalId" : "4267590009", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Denver", "state" : "Colorado", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "39.7392364,-104.9848620" } ], "locationText" : "Denver, Colorado, United States", "minimumEducation" : "Bachelor's", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement" ], "hardSkillsList" : [ "Clinical documentation", "Patient admissions", "Patient transitions", "Treatment plan assessments", "Patient engagement surveys", "Discharge coordination", "Transfer coordination", "FMLA paperwork", "Disability paperwork" ], "hardSkills" : [ { "name" : "Clinical documentation", "level" : "intermediate" }, { "name" : "Patient admissions", "level" : "intermediate" }, { "name" : "Patient transitions", "level" : "intermediate" }, { "name" : "Treatment plan assessments", "level" : "intermediate" }, { "name" : "Patient engagement surveys", "level" : "intermediate" }, { "name" : "Discharge coordination", "level" : "intermediate" }, { "name" : "Transfer coordination", "level" : "intermediate" }, { "name" : "FMLA paperwork", "level" : "intermediate" }, { "name" : "Disability paperwork", "level" : "intermediate" } ], "majorSkills" : "Care coordination, Administrative support, Patient support", "majorSkillsList" : [ "Care coordination", "Administrative support", "Patient support" ], "coreResponsibilities" : "Identify referrals for care, Coordinate services for patients, Coordinate discharge, Coordinate transfers, Submit daily attendance, Update treatment teams, Update patient tracker, Set expired reasons, Pull patients on unit, Set up equipment for virtual appointments, Issue admission day schedules, Send welcome emails, Schedule rounds, Coordinate transportation, Manage Preventive Quality Indicators, Support patients and families in completing documentation, Coordinate with outpatient providers, Send OP Provider Welcome Letter, Add and update contacts, Send treatment communication, Update electronic medical record, Facilitate FMLA/disability paperwork, Obtain work and school absence letters", "teamCollaboration" : "Coordinate with treatment team; Work with treatment team members", "domainKnowledge" : "Eating disorders; Mood disorders; Anxiety disorders; Trauma-related conditions; Mental health treatment; Residential Child Care facility", "domainList" : [ "eating-disorders", "mood-disorders", "anxiety-disorders", "trauma-related-conditions", "mental-health-treatment", "residential-child-care-facility" ], "domainSpecificKnowledge" : [ "Eating disorders", "Mood disorders", "Anxiety disorders", "Trauma-related conditions", "Mental health treatment", "Residential Child Care facility" ], "communicationSkills" : "Send welcome emails", "documentationSkills" : "Clinical documentation; Patient charting; Admission paperwork; Releases of information; Treatment plan assessments; FMLA paperwork; Disability paperwork; Work absence letters; School absence letters", "continuousLearning" : "Tuition reimbursement", "qualificationsBasic" : "High School or GED, 2 years clinical experience, Master's degree in social work, psychology, or child development and 2 years treatment-oriented or case management experience, Bachelor's degree and 3 years experience working with children/youth, At least 21 years of age", "qualificationsPreferred" : "Bachelor's degree in healthcare, business or related field", "workSiteFlexibility" : "Onsite", "rawDescription" : "Who We Are At ERC Pathlight, we’re on a mission to change lives—and we’re looking for people who feel called to do the same. As one of the nation’s leading treatment providers for eating disorders and mood, anxiety, and trauma-related conditions, we bring innovative, evidence-based, and deeply compassionate care to patients across the country. With multiple locations nationwide and extensive virtual programming, we meet patients exactly where they are and help them move toward lasting recovery. Founded in 2008 by renowned psychiatrists and psychologists, ERC Pathlight now supports more than 6,000 patients each year. And as the need for world-class mental health care continues to rise, our commitment is stronger than ever: to expand access, elevate the standard of care, and empower every patient to rebuild their life with dignity and hope. Why Join Us When you join ERC Pathlight, you become part of a team that shows up every day to make a real difference. You’ll work alongside passionate clinicians, dedicated support staff, and mission-driven leaders who believe in collaboration, growth, and doing the right thing—always. Here, your work matters. Your ideas matter. You matter. If you’re energized by purpose, motivated by impact, and ready to help transform the future of mental health treatment, you belong here. Come build hope. Come save lives. Come grow with us. Shift: M-F 8-4:30 What you’ll be doing: The Care Coordinator plays a critical role in patient admissions and transitions. They also provide administrative and clinical support to the treatment teams and ensure that all patients receive and complete treatment plan assessments and patient engagement surveys. Essential duties and responsibilities: Based on the needs of the assigned location, the Care Coordinator may support the care team by performing any of the following: Identifies referrals for varying levels of care/treatment and coordinate with treatment team and providers to secure these services for patients Coordinates discharge and/or transfers to other treatment facilities Submits daily attendance gathered from sign in/out logs or midnight census Updates treatment teams (when applicable) and patient tracker, sets expired reasons, ensures NOVA and movement calendar dates match Pulls patients on the unit and sets up equipment for virtual doctor appointments Issues admission day schedules Sends welcome emails or other information to patients/families Schedules rounds Coordinates transportation Manages Preventive Quality Indicators (PQIs) to ensure timeliness and accuracy Supports patients and families in completing necessary documentation (i.e., admission paperwork, releases of information, patient engagement surveys, and treatment plan assessments, etc.) Coordinates with outpatient providers by sending OP Provider Welcome Letter at admission and adding and updating contacts, sending treatment communication throughout the patient stay Updates the electronic medical record with patient movements, transfers and discharges and involuntary status Works with treatment team members to facilitate FMLA/disability paperwork, obtain work and school absence letters, etc. Must haves: High School or GED (Required) 2 years of experience in a clinical setting, or a bachelor's degree may substitute for experience (Required) Teammates working in a Colorado Residential Child Care facility (RCCF) in a case management role (Care Coordinators and Primary Therapist) must: Have a master’s degree in social work, psychology, or child development and have a minimum of two (2) years of treatment-oriented or case management experience, or Have a bachelor’s degree and a minimum of three (3) years of experience working with children/youth (Required) Teammates working in a Colorado Residential Child Care facility (RCCF) must: be at least twenty-one (21) years of age or be at least eighteen (18) years of age and work directly under the supervision of a teammate over twenty-one (21) years of age (Required) Bonus qualities: Bachelor’s degree in healthcare, business or related field (Preferred) The compensation range for this position is based upon candidate experience and market expectations. Colorado pay range $21—$25 USD What We Offer At ERC Pathlight, caring for people is our mission and that begins with caring for our own team. Your well-being matters, and our benefit program is designed to support every part of your life. We offer competitive compensation; comprehensive medical, dental, and vision coverage; generous Paid Time Off; Parental Leave benefits; Retirement benefits; and tuition reimbursement to help you continue growing in your career. We also recognize that mental health is part of every person’s experience. That’s why we strive to create a workplace where you feel supported, seen, and encouraged—personally, professionally, and at home. When you thrive, you can do your best work. And your best work changes lives.", "summaryDescription" : "Care Coordinator Administrative support at ERC Pathlight. Skills: Care coordination, Administrative support, Patient support. Identify referrals for care. Coordinate services for patients", "postedDate" : "2026-06-14T04:53:10.834", "createdAt" : "2026-06-14T04:53:10.834", "lastUpdated" : "2026-06-15T05:25:55.975", "ingestTimestamp" : "2026-06-14T04:53:10.834", "mongoId" : "6a2c94b874d8ee00a098b594", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMax" : 25, "salaryBand" : "<30k", "hasSalary" : false, "allSkills" : [ "Clinical documentation", "Patient admissions", "Patient transitions", "Treatment plan assessments", "Patient engagement surveys", "Discharge coordination", "Transfer coordination", "FMLA paperwork", "Disability paperwork", "Care coordination", "Administrative support", "Patient support", "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement", "Eating disorders", "Mood disorders", "Anxiety disorders", "Trauma-related conditions", "Mental health treatment", "Residential Child Care facility" ], "skillCount" : 24, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "_score" : 767.0932, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.95 }, { "id" : "6a0d821658b93c861e961808", "title" : "Administrative Coordinator", "company" : "SMU", "industry" : "Education", "salary" : { "min" : 25.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "TX-Dallas", "locations" : [ "TX-Dallas" ], "timestamp" : "2026-06-16T05:29:28.044", "fingerprint" : "89e5e66b0eaf0bd69b487d92d5082a6622706dc57a73ddd8a852bd4510909e3b", "source" : "taleo", "language" : "en", "applyUrl" : "https://smu.taleo.net/careersection/ex/jobdetail.ftl?job=77073", "externalId" : "77073", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Dallas", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "32.7762719,-96.7968559" } ], "locationText" : "Dallas, Texas, United States", "technicalSkills" : "Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Publisher, Microsoft Access, PeopleSoft, Pivot Tables", "professionalSkills" : [ "Admissions support", "Event support", "Faculty support", "Classroom support", "Data entry", "Report generation" ], "hardSkillsList" : [ "Data collection", "Background checks", "Liability insurance", "Photo releases" ], "hardSkills" : [ { "name" : "Data collection", "level" : "intermediate" }, { "name" : "Background checks", "level" : "intermediate" }, { "name" : "Liability insurance", "level" : "intermediate" }, { "name" : "Photo releases", "level" : "intermediate" } ], "majorSkills" : "Administrative support, Front office reception, Admissions processing", "majorSkillsList" : [ "Administrative support", "Front office reception", "Admissions processing" ], "coreResponsibilities" : "Coordinate reception area coverage, Answer incoming phone calls, Respond to email inquiries, Greet and direct visitors, Maintain program calendar, Order supplies, Maintain program/student listserv, Send non-curricular email announcements, Prepare graduation cards, Provide administrative support, Prepare beginning and end of term documents, Monitor student background checks, Monitor student liability insurance, Monitor student photo releases, Monitor protection of minor training, Enter data into spreadsheets, Collect CACREP data, Track faculty advising, Maintain alumni email list, Update admission spreadsheet, Run reports, Monitor applicant status, Relay applicant status, Upload liability insurance certificates, Upload protection of minors certificates, Check for expired liability insurance, Monitor applications, Prepare advising sessions, Prepare orientation sessions, Prepare guest lecture events, Prepare Advisory Board events, Prepare faculty workshops, Prepare counseling meetings, Review admission applications, Prepare for interview days, Submit catering requests, Coordinate catering requests, Submit room reservations, Coordinate room reservations, Serve as back up for critical functions, Maintain office operations, Stay up-to-date on program changes, Fill in when needed", "teamCollaboration" : "Work with Program Specialist; Work with Department Chair; Work with Program Director; Work with faculty; Work with students; Interact with public; Interact with staff; Interact with administrators", "domainKnowledge" : "CACREP data collection; Clinical mental health counseling; School counseling; Marriage counseling; Couple counseling", "domainList" : [ "cacrep-data-collection", "clinical-mental-health-counseling", "school-counseling", "marriage-counseling", "couple-counseling" ], "domainSpecificKnowledge" : [ "CACREP data collection", "Clinical mental health counseling", "School counseling", "Marriage counseling", "Couple counseling" ], "toolProficiency" : [ "Slate" ], "communicationSkills" : "Email etiquette; Phone etiquette", "documentationSkills" : "Photo releases; Liability insurance certificates; Protection of minors certificates", "continuousLearning" : "Professional development opportunities; Tuition benefits", "specialRequirements" : "Occasional evening work, Occasional weekend work, Sit for long periods, Bend, Reach above shoulders, Carry/lift 25 lbs", "qualificationsBasic" : "Associate's degree required, Microsoft Word skills, Microsoft Excel skills, Microsoft PowerPoint skills, Microsoft Publisher skills, Appropriate phone etiquette, Appropriate email etiquette, Comfort interacting with all audiences", "qualificationsPreferred" : "Experience managing p-card, Experience with financial responsibilities, Knowledge of Microsoft Access, Knowledge of PeopleSoft, Knowledge of Pivot Tables", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Hourly Range: $25.65 per hour About SMU SMU’s more than 12,000 diverse, high-achieving students come from all 50 states and 80 countries to take advantage of the University’s small classes, hands-on research opportunities, leadership development, community service, international study and innovative programs. The University offers a strong foundation in the humanities and sciences and undergraduate, graduate and professional degree programs through eight schools. Now in its second century of achievement, SMU is increasingly recognized for the ways it supports students, faculty and alumni as they become ethical leaders in their professions and communities. Now in its second century of achievement, SMU is increasingly recognized for the ways it supports students, faculty and alumni as they become ethical leaders in their professions and communities. The University’s entrepreneurial spirit lives in people from every academic discipline who see opportunities to create something new in the world – and work hard to bring their innovations to life. SMU’s relationship with Dallas – the dynamic center of one of the nation’s fastest-growing regions – offers unique learning, research, social and career opportunities that provide a launch pad for our students, faculty and alumni to make a global impact. On the most beautiful college campus in the country, SMU Mustangs are energized by unbridled opportunities – from teaching, learning and research to creativity, performance and athletic endeavor. About the Department: The Department of Counseling is a part of the prestigious Annette Caldwell Simmons School of Education at Southern Methodist University. SMU Counseling program is ranked nationally among the top 10 best value schools and offers three CACREP accredited Specialties: Clinical Mental Health; Marriage, Couple & Family; and School Counseling. The department maintains approximately 300 graduate students whose capstone experience is practiced in the state-of-the-art SMU Center for Family Counseling under the supervision of distinctive clinical faculty. The Center offers counseling services to the community and provides a laboratory experience for students prior to clinical internship. Supportive faculty work collaboratively to sustain a nurturing and innovative environment focused on embracing diversity, pluralism, and advocacy, which is the hallmark of the program and has contributed to its ongoing success. About the Position: This role is an on-campus, in-person position. The Coordinator provides administrative support to the Program Specialist as well as to the Department Chair, Program Director, faculty, and students. Oversees front office reception area duties and regularly interacts with multiple constituents including students, prospective students, faculty, staff and the general public. This person is the first point of contact with anyone who calls the office or comes in person. Receives guests and directs them accordingly. Provides wide-ranging administrative support in areas of admissions, events and faculty/classroom support. Essential Functions: Coordinates reception area coverage, answers incoming phone calls, responds to email inquiries, greets and directs all in person visitors and maintains program calendar. Order supplies. Maintains program/student listserv and sends out non-curricular email announcements to students. Prepares graduation cards every semester for faculty signature and mailing. Provides administrative support for day to day operations. Prepares beginning and end of term documents. Monitors and coordinates student background checks, liability insurance, photo releases and protection of minor training. Enters data into operational spreadsheets such as CACREP data collection (KPI's), Faculty Advising, Alumni email list and admission spreadsheet. Run reports, monitor and relay status of applicants in Slate to Program Specialist and Program Director. Upload updated liability insurance and protection of minors certificates to Slate for each student. Run report to check for students with expired liability insurance. Monitor Slate for applications each semester. Provides support in preparing for large group advising sessions, faculty/adjunct orientation sessions, guest lecture events, Advisory Board events, faculty workshops and counseling meetings. Provides administrative support in reviewing admission applications and with preparations for interview days (PONI Days). Submits and coordinates catering request and room reservations. Serve as a back up for critical functions to maintain office operations. Stay up-to-date on program changes and operations in order to fill in when needed. Occasional evening and/or weekend work is required for special events. Education and Experience: Associate's degree is required. Candidate with degree in field of study in Business Education, Social Science and Humanities is preferred. A minimum of two (2) years of office administration experience is required. Knowledge, Skills and Abilities: The ideal candidate must have office administration experience. Must also demonstrate strong interpersonal and verbal communication skills, with the ability to communicate broadly across the University and develop and maintain effective relationships with a wide range of constituencies. Must also demonstrate strong written communication skills. Speed and accuracy is an essential element in this fast-paced office where many interruptions are the norm. This position requires appropriate phone and email etiquette and level of comfort interacting with all audiences including the public, staff, faculty, students and administrators. Candidate with experience managing a p-card or financial responsibilities is preferred. Candidate must be highly skilled in Microsoft Word, Microsoft Excel, Microsoft PowerPoint and Microsoft Publisher. Knowledge of Microsoft Access is a plus. Knowledge of PeopleSoft and Pivot Tables preferred. Physical and Environmental Demands: Sit for long periods of time Bend Reach above shoulders Carry/lift 25 lbs. Deadline to Apply: June 8, 2026 Priority consideration may be given to those submissions received by May 25, 2026. EEO Statement: SMU will not discriminate in any program or activity on the basis of race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity and expression. The Executive Director for Access and Equity/Title IX Coordinator is designated to handle inquiries regarding nondiscrimination policies and may be reached at the Perkins Administration Building, Room 204, 6425 Boaz Lane, Dallas, TX 75205, 214-768-3601, accessequity@smu.edu . Benefits: SMU offers staff a broad, competitive array of health and related benefit s. In addition to traditional benefits such as health, dental, and vision plans, SMU offers a wide range of wellness programs to help attract, support, and retain our employees whose work continues to make SMU an outstanding education and research institution. SMU is committed to providing an array of retirement programs that benefit and protect you and your family throughout your working years at SMU and, if you meet SMU's retirement eligibility criteria, during your retirement years after you leave SMU. The value of learning at SMU isn't just about preparing our students for the future. Employees have access to a wide variety of professional and personal development opportunities , including tuition benefits . USA-TX-Dallas", "summaryDescription" : "Administrative Coordinator at SMU. Skills: Administrative support, Front office reception, Admissions processing. Coordinate reception area coverage. Answer incoming phone calls", "createdAt" : "2026-06-14T20:44:08.020", "lastUpdated" : "2026-06-16T05:29:28.044", "ingestTimestamp" : "2026-06-14T20:44:08.020", "mongoId" : "6a0d821658b93c861e961808", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 52000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Data collection", "Background checks", "Liability insurance", "Photo releases", "Administrative support", "Front office reception", "Admissions processing", "Admissions support", "Event support", "Faculty support", "Classroom support", "Data entry", "Report generation", "CACREP data collection", "Clinical mental health counseling", "School counseling", "Marriage counseling", "Couple counseling", "Slate" ], "skillCount" : 19, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.6666667, "_score" : 763.16003, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Education", "llmIndustryConfidence" : 0.95 }, { "id" : "6a305033f292fd229ceed5ad", "title" : "Hardware Operations Manager", "company" : "Hinge Health", "industry" : "RnD", "salary" : { "min" : 156000.0, "max" : 234000.0, "currency" : "USD", "frequency" : "Yearly" }, "location" : "San Francisco-HQ", "locations" : [ "San Francisco-HQ" ], "timestamp" : "2026-06-16T08:45:54.922", "fingerprint" : "da4e35cc1c941a96a25397474e7a0a20d1381e0112e5889b5261294d366357e0", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/hinge-health/7f2e488b-835b-49ea-bf8d-ddd2fbbece99/application", "externalId" : "7f2e488b-835b-49ea-bf8d-ddd2fbbece99", "industryFunction" : { }, "structuredLocations" : [ { "city" : "San Francisco", "state" : "California", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "37.7879363,-122.4075201" } ], "locationText" : "San Francisco, California, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 5, "experienceLevel" : "Manager", "remoteFriendly" : true, "rawDescription" : "ABOUT THE ROLE Hinge Health is a digital health company focused on providing innovative, evidence-based solutions for musculoskeletal (MSK) pain. Through a combination of personalized exercise therapy and virtual care, Hinge Health helps individuals manage and reduce chronic pain, improving their quality of life while lowering healthcare costs. The company partners with employers and health plans to offer these solutions at scale, improving overall employee health and productivity. We are seeking a highly skilled Hardware Operations Manager to join our Hardware Operations and Technical Program Management team at Hinge Health. In this role, you will support our Hardware Operations department by driving both new product introduction (NPI) and sustaining engineering initiatives. You will report to the Senior Director, Supply Chain, and work closely with cross-functional teams, including software engineering, product management, quality, and manufacturing partners in both the US and Asia. This position is crucial in helping us navigate the complexities of hardware development and lifecycle management, contributing to the overall success of the company by ensuring seamless integration between hardware and software platforms and delivering high-quality products to our members. As a Hardware Operations Manager you’ll contribute to the development and maintenance of key components of our AI infrastructure. You’ll collaborate with engineers and data scientists to ensure the platform supports the complex needs of AI models and machine learning workflows. WHAT YOU WILL ACCOMPLISH - Lead end-to-end hardware technical NPI programs from concept through launch and into sustaining phases as per the regulatory standards of medical devices - Develop and execute strategic and tactical roadmaps that align with the business vision and objectives across cross-functional teams of HW Eng, SW Eng, supply chain, regulatory across US and Asia - Experience with leading implementation and integration of software platforms with hardware products, collaborating with software engineering and functional stakeholders - Monitor and report on key program metrics, risks, and milestones to senior leadership - Drive cost optimization initiatives without compromising quality or delivery timelines. - Champion process improvements and best practices in hardware operations and program management BASIC QUALIFICATIONS - 5+ years of experience in hardware operations, technical program management, or related fields. - 3 + years of experience managing cross-functional teams and projects in a hardware/software environment. 3+ years of experience in software platform implementation and integration with hardware. - Bachelor’s degree in engineering, supply chain, or a related technical field. PREFERRED QUALIFICATIONS - Master’s degree in engineering, business, or related field. - Experience in the medical device or digital health industry. - Familiarity with regulatory requirements (e.g., FDA, ISO 13485) for hardware products. - Experience with Agile or Lean methodologies in hardware development. - Proven track record of delivering complex hardware products on time and within budget. - Demonstrated ability to lead programs involving US and Asia-based stakeholders. - Strong analytical and problem-solving skills. - Excellent verbal and written communication skills. - Experience working in a high-growth, fast-paced environment. ABOUT HINGE HEALTH Hinge Health leverages software, including AI, to largely automate care for joint and muscle health, delivering an outstanding member experience, improved member outcomes, and cost reductions for its clients. The company has designed its platform to address a broad spectrum of MSK care—from acute injury, to chronic pain, to post-surgical rehabilitation—and the platform can help to ease members’ pain, improve their function, and reduce their need for surgeries, all while driving health equity by allowing members to engage in their exercise therapy sessions from anywhere. The company is headquartered in San Francisco, California. Learn more at http://www.hingehealth.com/http://www.hingehealth.com WHAT YOU'LL LOVE ABOUT US - Inclusive healthcare and benefits: On top of comprehensive medical, dental, and vision coverage, we offer employees and their family members help with gender-affirming care, tools for family and fertility planning, and travel reimbursements if healthcare isn’t available where you live. - Planning for the future: Start saving for the future with our traditional or Roth 401k retirement plan options which include a 2% company match. - Modern life stipends: Manage your own learning and development CULTURE & ENGAGEMENT Hinge Health is an equal opportunity employer and prohibits discrimination and harassment of any kind. We make employment decisions without regards to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability status, pregnancy, or any other basis protected by federal, state or local law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. We provide reasonable accommodations for candidates with disabilities. If you feel you need assistance or an accommodation due to a disability, let us know by reaching out to your recruiter. By submitting your application you are acknowledging we are using your personal data as outlined in the personnel and candidate privacy policy. https://www.hingehealth.com/about/personnel-and-candidate-privacy-policy/ Beware of Phishing Attempts: We've noticed an increase in phishing where fraudsters impersonate employees and send fake job offers to steal sensitive information. We'll never ask for financial details during the hiring process and only use \"@hingehealth.com http://hingehealth.com\" emails. If you receive a suspicious offer, stop communication and report it to the US FBI Internet Crime Complaint Center. To verify an email from our recruiting team, forward it to security@hingehealth.com https://app.ashbyhq.com/admin/organizational-settings/theme#.", "summaryDescription" : "Hardware Operations Manager at Hinge Health", "createdAt" : "2026-06-16T00:31:54.904", "lastUpdated" : "2026-06-16T08:45:54.922", "ingestTimestamp" : "2026-06-16T00:31:54.904", "mongoId" : "6a305033f292fd229ceed5ad", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 156000, "salaryAnnualMax" : 234000, "salaryBand" : "150k-200k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Manager", "dataQualityScore" : 0.7777778, "_score" : 749.22327, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.95 }, { "id" : "6a305785f292fd229cf3abbc", "title" : "Administrative Project Coordinator", "company" : "HDR", "salary" : { "min" : 65000.0, "max" : 85000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Administrative Project Coordinator in Phoenix, AZ, adjusted for mid-seniority and the engineering industry." }, "location" : "United States-Arizona-Phoenix", "locations" : [ "United States-Arizona-Phoenix" ], "timestamp" : "2026-06-16T08:39:16.048", "fingerprint" : "0ae5ed8834d189544781bf603e35368374238ebf6951a6149767794f552d7b91", "source" : "taleo", "language" : "en", "applyUrl" : "https://hdr.taleo.net/careersection/ex/jobdetail.ftl?job=783321", "externalId" : "783321", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Phoenix", "state" : "Arizona", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "33.4484367,-112.0741410" } ], "locationText" : "Phoenix, Arizona, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "majorSkills" : "Project coordination, Document management", "majorSkillsList" : [ "Project coordination", "Document management" ], "coreResponsibilities" : "Type project documents, Format project documents, Organize project documents, Order insurance, Monitor insurance certificates, Apply quality assurance guidelines, Coordinate meetings, Coordinate presentations, Exhibit professionalism with clients, Work with Project Managers, Work with project teams, Assist with project guides, Assist with project reviews, Assist with project invoices, Assist with expense reports, Perform other duties", "qualificationsBasic" : "Type project documents, Format project documents, Organize project documents, Order insurance, Monitor insurance certificates, Apply quality assurance guidelines, Coordinate meetings, Coordinate presentations, Exhibit professionalism with clients, Work with Project Managers, Work with project teams, Assist with project guides, Assist with project reviews, Assist with project invoices, Assist with expense reports", "qualificationsPreferred" : "Bachelor's degree, Project coordinator experience, Architecture office experience, Assist with meeting minutes", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. 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In the role of Administrative Project Coordinator, we'll count on you to: Type, format and organize project documents, reports, specifications and correspondence Create and maintain paper and electronic files Order insurance and monitor insurance certificates Apply company quality assurance guidelines and procedures for project document management Assist with and help coordinate meetings and presentations Exhibit professionalism with clients Work with multiple Project Managers and project teams as needed Assist with project guides, project reviews, project invoices and expense reports as needed Perform other duties as needed Preferred Qualifications Bachelor's degree Prior experience working as a project coordinator in an architecture office Proficiency in assisting with the creation of meeting minutes for project teams", "summaryDescription" : "Administrative Project Coordinator at HDR. Skills: Project coordination, Document management. Type project documents. 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As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? Watch Our Story: ' https://www.hdrinc.com/our-story' Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world. In the role of Administrative Project Coordinator, we'll count on you to: Type, format and organize project documents, reports, specifications and correspondence Create and maintain paper and electronic files Order insurance and monitor insurance certificates Apply company quality assurance guidelines and procedures for project document management Assist with and help coordinate meetings and presentations Exhibit professionalism with clients Work with multiple Project Managers and project teams as needed Assist with project guides, project reviews, project invoices and expense reports as needed Perform other duties as needed Preferred Qualifications Bachelor's degree Prior experience working as a project coordinator in an architecture office Proficiency in assisting with the creation of meeting minutes for project teams", "summaryDescription" : "Administrative Project Coordinator at HDR. Skills: Project coordination, Document management. Type project documents. Format project documents", "createdAt" : "2026-06-15T23:08:40.047", "lastUpdated" : "2026-06-16T08:29:17.741", "ingestTimestamp" : "2026-06-15T23:08:40.047", "mongoId" : "6a3057abf292fd229cf3cce3", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 65000, "salaryAnnualMax" : 85000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Project coordination", "Document management" ], "skillCount" : 2, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "_score" : 739.66284, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Engineering", "llmIndustryConfidence" : 0.85 }, { "id" : "6a305799f292fd229cf3bdd6", "title" : "Administrative Project Coordinator", "company" : "HDR", "salary" : { "min" : 65000.0, "max" : 85000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline data for an Administrative Project Coordinator in Phoenix, AZ, adjusted for mid-seniority and the engineering industry." }, "location" : "United States-Arizona-Phoenix", "locations" : [ "United States-Arizona-Phoenix" ], "timestamp" : "2026-06-16T07:39:42.723", "fingerprint" : "6c81aa38a458ca6131fba18e09723f7223af12ad3a2d62c93915a7fa3af0514a", "source" : "taleo", "language" : "en", "applyUrl" : "https://hdr.taleo.net/careersection/ex/jobdetail.ftl?job=783321", "externalId" : "783321", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Phoenix", "state" : "Arizona", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "33.4484367,-112.0741410" } ], "locationText" : "Phoenix, Arizona, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "coreResponsibilities" : "Type project documents, Format project documents, Organize project documents, Order insurance, Monitor insurance certificates, Apply quality assurance guidelines, Assist with meetings, Coordinate meetings, Assist with presentations, Exhibit professionalism with clients, Work with Project Managers, Work with project teams, Assist with project guides, Assist with project reviews, Assist with project invoices, Assist with expense reports, Perform other duties", "qualificationsBasic" : "Type project documents, Format project documents, Organize project documents, Order insurance, Monitor insurance certificates, Apply quality assurance guidelines, Assist with meetings, Coordinate meetings, Assist with presentations, Exhibit professionalism with clients, Work with Project Managers, Work with project teams, Assist with project guides, Assist with project reviews, Assist with project invoices, Assist with expense reports", "qualificationsPreferred" : "Bachelor's degree, Project coordinator experience, Architecture office experience, Assist with meeting minutes", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. 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Format project documents", "createdAt" : "2026-06-15T23:09:28.453", "lastUpdated" : "2026-06-16T07:39:42.723", "ingestTimestamp" : "2026-06-15T23:09:28.453", "mongoId" : "6a305799f292fd229cf3bdd6", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 65000, "salaryAnnualMax" : 85000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.6666667, "_score" : 731.97107, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Engineering", "llmIndustryConfidence" : 0.85 }, { "id" : "6a2ea13574d8ee00a0e42de6", "title" : "Administrative Operations Partner", "company" : "A1", "industry" : "A1 CEO Office", "salary" : { "min" : 75000.0, "max" : 110000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Mid-seniority Administrative Operations Partner in the Technology industry in the United States, adjusted for company size and remote work." }, "location" : "United States", "locations" : [ "United States" ], "timestamp" : "2026-06-15T22:52:18.143", "fingerprint" : "b4db60f5011365a13d89df56d0999222a045eab418fd4509a9d3024e0641df23", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/bjakcareer/1bb67240-f33d-4df0-b6b4-f4618c47781a/application", "externalId" : "1bb67240-f33d-4df0-b6b4-f4618c47781a", "industryFunction" : { }, "structuredLocations" : [ { "country" : "United States", "continent" : "na", "workMode" : "remote" } ], "locationText" : "United States", "employmentType" : "FULL_TIME", "coreResponsibilities" : "Coordinate hiring activities, Support agency onboarding, Manage project trackers, Coordinate meetings, Support office setup, Prepare reports, Ensure follow-through on key initiatives, Help maintain efficient day-to-day business operations", "teamCollaboration" : "Working across different teams; Working with stakeholders", "communicationSkills" : "Written communication; Verbal communication", "problemSolvingSkills" : "Solve problems independently", "qualificationsBasic" : "Organizational and coordination skills, Excellent attention to detail, Ability to manage multiple priorities, Written and verbal communication skills, Comfortable working across different teams, Resourceful, proactive, and able to solve problems, High ownership and willingness to take on new responsibilities", "remoteFriendly" : true, "rawDescription" : "About A1 Our mission is to help in integrating intelligence to the world. A1 is building a proactive AI smart assistant for everyday users to bring intelligence to conversations, errands, organising and workflows, with minimal prompting. Our product focuses on achieving high reliability for long-running workflows, persistent context, and real-world task completion. The system must handle multi-step reasoning, interact with external tools, and remain reliable despite non-deterministic model behavior. About the Role To support hiring, operations, and business execution across A1. Help ensure that important initiatives are executed efficiently by coordinating stakeholders, managing priorities, and maintaining operational discipline. This role works closely with leadership and supports a broad range of activities, including recruiting operations, agency management, office setup, events, and business administration. What You Will Be Doing - Coordinate hiring activities, interviews, and recruiter relationships. - Support agency onboarding, communication, and follow-ups. - Manage project trackers, action items, and operational workflows. - Coordinate meetings, events, travel, and business logistics when required. - Support office setup, vendor management, and local operational activities. - Prepare reports, summaries, and presentations for leadership. - Ensure follow-through on key initiatives and outstanding actions. - Help maintain efficient day-to-day business operations. What You Will Need - Strong organisational and coordination skills. - Excellent attention to detail and follow-through. - Ability to manage multiple priorities simultaneously. - Strong written and verbal communication skills. - Comfortable working across different teams and stakeholders. - Resourceful, proactive, and able to solve problems independently. - High ownership and willingness to take on new responsibilities. How We Work The best products in the world are built by small, highly capable teams. We operate with high talent density, high ownership and high standards. We value people who can think independently, move quickly and solve problems without waiting for instructions. This is a hands-on environment. Everyone is expected to contribute directly to the company's success. Interview Process If there appears to be a fit, we will schedule up to 3 interviews. Applications are reviewed by members of our leadership and hiring teams. Interviews may be conducted virtually or onsite. We value speed, transparency and decisiveness throughout the process.", "summaryDescription" : "Administrative Operations Partner at A1. Coordinate hiring activities. Support agency onboarding", "createdAt" : "2026-06-14T22:02:18.533", "lastUpdated" : "2026-06-15T22:52:18.143", "ingestTimestamp" : "2026-06-14T22:02:18.533", "mongoId" : "6a2ea13574d8ee00a0e42de6", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 75000, "salaryAnnualMax" : 110000, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.6666667, "_score" : 691.5553, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "694ae6e870f0b99d589b3ac7", "title" : "Housing Administrative Coordinator", "company" : "SMU", "industry" : "Education", "salary" : { "min" : 23.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "TX-Dallas", "locations" : [ "TX-Dallas" ], "timestamp" : "2026-06-15T12:41:13.749", "fingerprint" : "6a0ef9a9b1c9c1981ca512cab028369837a120ae9347bbf9dab5a83aea4bb29c", "source" : "taleo", "language" : "en", "applyUrl" : "https://smu.taleo.net/careersection/ex/jobdetail.ftl?job=73611", "externalId" : "73611", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Dallas", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "32.7762719,-96.7968559" } ], "locationText" : "Dallas, Texas, United States", "employmentType" : "FULL_TIME", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning" ], "hardSkillsList" : [ "Data management", "Operational analysis" ], "hardSkills" : [ { "name" : "Data management", "level" : "intermediate" }, { "name" : "Operational analysis", "level" : "intermediate" } ], "majorSkills" : "Customer service, Project management, Administrative support", "majorSkillsList" : [ "Customer service", "Project management", "Administrative support" ], "coreResponsibilities" : "Oversee front office operations, Serve as first point of contact, Manage ID card system, Coordinate logistical processes, Provide customer service, Address and resolve issues, Follow-up communication, Support students with housing processes, Coordinate departmental projects, Assist in initiative execution, Monitor project timelines, Assist with data management, Assist with operational analysis, Collaborate with campus partners, Supervise Graduate Assistant, Oversee hiring student staff, Develop training for student staff, Provide mentorship to student staff, Provide performance evaluation, Provide logistical support for events, Provide administrative support for events, Participate in workgroups, Participate in committees, Serve as Remote Essential staff, Complete special projects, Complete other duties", "teamCollaboration" : "Campus partners; Cross-functional workgroups; Division of Student Affairs", "projectManagementSkills" : [ "Project management", "Task completion", "Project evaluation" ], "domainKnowledge" : "University housing; Student affairs; Residence life", "domainList" : [ "university-housing", "student-affairs", "residence-life" ], "domainSpecificKnowledge" : [ "University housing", "Student affairs", "Residence life" ], "toolProficiency" : [ "Microsoft Office" ], "communicationSkills" : "Verbal communication; Written communication", "continuousLearning" : "Professional development; Personal development; Tuition benefits", "problemSolvingSkills" : "Problem-solving; Identify problems; Analyze problems; Devise solutions", "specialRequirements" : "On-campus, In-person", "outcomesObjectives" : "Ensure efficient workflow; Ensure efficient communication; Ensure organized environment; Ensure professional environment; Ensure welcoming environment; Ensure student satisfaction; Support departmental goals; Support division goals", "qualificationsBasic" : "High school diploma or equivalent, 2+ years administrative experience, 2+ years student services experience", "qualificationsPreferred" : "Experience supervising student employees, Experience supervising graduate assistants", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Hourly Range: $23.34 per hour About SMU: SMU’s more than 12,000 diverse, high-achieving students come from all 50 states and 90 countries to take advantage of the University’s small classes, hands-on research opportunities, leadership development, community service, international study and innovative programs. The University offers a strong foundation in the humanities and sciences and undergraduate, graduate and professional degree programs through eight schools. Now in its second century of achievement, SMU is increasingly recognized for the ways it supports students, faculty and alumni as they become ethical leaders in their professions and communities. On the most beautiful college campus in the country, SMU Mustangs are energized by unbridled opportunities – from teaching, learning and research to creativity, performance and athletic endeavor. About the Position: This role is an on-campus, in-person position. The Housing Administrative Coordinator is a pivotal member of the Residence Life and Student Housing (RLSH) team, providing comprehensive administrative, customer service, and project management support across a wide range of housing services. This role is responsible for managing front office operations, ensuring efficient departmental communication and workflow, responding to complex student inquiries, coordinating department-wide projects, and supporting the execution of key initiatives that directly impact the student experience and operational effectiveness. The position requires strong problem-solving skills, attention to detail, and the ability to work independently and collaboratively with campus partners. The Housing Administrative Coordinator serves as a primary point of contact for current and prospective students, families, faculty, and staff and must deliver high-quality customer service while maintaining professionalism . Essential Functions: Oversee the daily operations of the RLSH front office and area desks, ensuring an organized, professional, and welcoming environment. Serve as the first point of contact for students, parents, and campus partners—triaging inquiries via phone, email, and in person. Manage the ID card system and coordinate logistical processes related to access and security. Provide expert, frontline customer service to a diverse student population, handling sensitive issues with discretion. Address and resolve routine and escalated housing concerns; refer complex issues to appropriate staff with accurate documentation. Follow-up communication to ensure issue resolution and student satisfaction. Support students and families with housing processes and procedures. Coordinate and implement large-scale and high-impact departmental projects with minimal supervision. Assist in the development and execution of strategic initiatives for housing services. Monitor project timelines, task completion, communication, and project evaluation. Assist with data management and operational analysis to inform decision-making. Collaborate with campus partners. Supervise the Graduate Assistant for Housing Services and oversee hiring, training, and scheduling RLSH Ambassadors (student receptionist team)/Desk Student Staff. Develop and deliver comprehensive onboarding and ongoing training for RLSH Ambassadors/Desk Student Staff. Provide mentorship, feedback, and performance evaluation to foster student staff professional development. Provide logistical and administrative support for housing-related events such as move-in, orientation, housing fairs, and information sessions. Participate in cross-functional workgroups or committees as needed to support the goals of the department and the Division of Student Affairs. Serve as a Remote Essential staff member during modified operations or emergency situations. Complete special projects and other duties as assigned by the Assistant Director of Housing Services or department leadership Education and Experience: A high school diploma or equivalent is required. A minimum of two (2) years of administrative or student services experience, preferably in a university housing or student affairs setting, is required. Experience supervising student employees or graduate assistants is a plus. Knowledge, Skills and Abilities: Candidate must demonstrate strong interpersonal and verbal communication skills, with the ability to communicate broadly across the University and develop and maintain effective relationships with a wide range of constituencies. Must also demonstrate strong written communication skills and provide exceptional customer service in a fast-paced environment. Candidate must possess strong problem-solving skills with the ability to identify and analyze problems, as well as devise solutions. Must also have strong organizational, planning and time management skills. Candidate familiarity with ID card/access systems and data security practices is preferred. Candidate proficiency in Microsoft Office, student information systems and other administrative software is essential. Physical and Environmental Demands: Sit for long periods of time Deadline to Apply: Priority consideration may be given to submissions received by November 17, 2025. This position is open until filled. EEO Statement: SMU is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity and expression. Benefits: SMU offers staff a broad, competitive array of health and related benefit s. In addition to traditional benefits such as health, dental, and vision plans, SMU offers a wide range of wellness programs to help attract, support, and retain our employees whose work continues to make SMU an outstanding education and research institution. SMU is committed to providing an array of retirement programs that benefit and protect you and your family throughout your working years at SMU and, if you meet SMU's retirement eligibility criteria, during your retirement years after you leave SMU. The value of learning at SMU isn't just about preparing our students for the future. Employees have access to a wide variety of professional and personal development opportunities , including tuition benefits . USA-TX-Dallas", "summaryDescription" : "Housing Administrative Coordinator at SMU. Skills: Customer service, Project management, Administrative support. Oversee front office operations. Serve as first point of contact", "createdAt" : "2026-06-14T05:51:33.378", "lastUpdated" : "2026-06-15T12:41:13.749", "ingestTimestamp" : "2026-06-14T05:51:33.378", "mongoId" : "694ae6e870f0b99d589b3ac7", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 47840, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Data management", "Operational analysis", "Customer service", "Project management", "Administrative support", "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Task completion", "Project evaluation", "University housing", "Student affairs", "Residence life", "Microsoft Office" ], "skillCount" : 16, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "_score" : 689.82355, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Education", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c6afe74d8ee00a090fac4", "title" : "Administrative Support Specialist", "company" : "Electrosoft", "industry" : "Government", "salary" : { "min" : 70000.0, "max" : 80000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "District of Columbia, United States", "locations" : [ "District of Columbia", "United States" ], "timestamp" : "2026-06-15T13:28:49.187", "fingerprint" : "01addaa2a6c12c80b4925a3ce22fe348edc06ddb1568ca0eacef770bc7290252", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/electrosoft/jobs/4174652009", "externalId" : "4174652009", "industryFunction" : { }, "structuredLocations" : [ { "state" : "District of Columbia", "country" : "United States", "continent" : "na", "workMode" : "onsite" } ], "locationText" : "District of Columbia, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 3, "experienceMaxYears" : 5, "experienceLevel" : "Mid", "technicalSkills" : "Microsoft Office, SharePoint, Teams", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Operational metrics", "Resource planning", "Continuous improvement" ], "hardSkillsList" : [ "Documentation control", "Data collection", "Data verification", "Data compilation", "Workflow tracking", "Task management", "Risk log updates" ], "hardSkills" : [ { "name" : "Documentation control", "level" : "intermediate" }, { "name" : "Data collection", "level" : "intermediate" }, { "name" : "Data verification", "level" : "intermediate" }, { "name" : "Data compilation", "level" : "intermediate" }, { "name" : "Workflow tracking", "level" : "intermediate" }, { "name" : "Task management", "level" : "intermediate" }, { "name" : "Risk log updates", "level" : "intermediate" } ], "majorSkills" : "Administrative support, Operational coordination, Documentation control, Stakeholder engagement", "majorSkillsList" : [ "Administrative support", "Operational coordination", "Documentation control", "Stakeholder engagement" ], "coreResponsibilities" : "Provide administrative support, Prepare departmental meetings, Schedule departmental meetings, Prepare meeting agendas, Track meeting action items, Assist preparing program documentation, Format program documentation, Submit program documentation, Support contract oversight, Track contract deliverables, Maintain version-controlled repositories, Ensure documentation accuracy, Coordinate logistics working groups, Coordinate logistics stakeholder engagements, Maintain SharePoint sites, Update documentation libraries, Assist data collection, Assist data verification, Assist data compilation, Compile program metrics, Compile reports, Compile workflow tracking, Compile operational summaries, Support onboarding activities, Support staff coordination, Support task management, Support risk log updates, Support recurring program operational needs, Ensure administrative processes comply", "teamCollaboration" : "Cross-functional coordination; Stakeholder engagements; Department working groups", "domainKnowledge" : "Identity management; Access management; Federal IT; Federal program management; Section 508 requirements; Controlled information handling; PIV; PKI; PACS/LACS", "domainList" : [ "identity-management", "access-management", "federal-it", "federal-program-management", "section-508-requirements", "controlled-information-handling", "piv", "pki", "pacs-lacs" ], "domainSpecificKnowledge" : [ "Identity management", "Access management", "Federal IT", "Federal program management", "Section 508 requirements", "Controlled information handling", "PIV", "PKI", "PACS/LACS" ], "toolProficiency" : [ "Microsoft Office", "SharePoint", "Teams" ], "communicationSkills" : "Written communication; Verbal communication; Meeting minutes; Presentations; Briefings", "documentationSkills" : "Documentation control; Prepare documentation; Format documentation; Submit documentation; Maintain documentation; Documentation accuracy; Documentation libraries", "qualificationsBasic" : "3-5 years administrative support, Support federal program management, Proficiency Microsoft Office, Proficiency SharePoint, Proficiency Teams, Written communication skills, Verbal communication skills, Manage multiple concurrent priorities, Exceptional attention to detail", "qualificationsPreferred" : "Support federal IT programs, Support identity management programs, Support security-focused programs, Familiarity federal documentation standards, Familiarity Section 508 requirements, Familiarity controlled/unclassified information, Experience supporting ICAM programs, Familiarity Department enterprise identity systems, Relevant training administrative professional services, Relevant training project coordination", "rawDescription" : "Electrosoft Services, Inc. is an award-winning company that provides comprehensive technology-based solutions and services to federal customers. While cybersecurity is our specialty, we also focus on ICAM, enterprise IT modernization, and software solutions. We always seek to delight our customers, so we retain highly qualified employees and offer them meaningful work, growth opportunities, and work-life balance. What sets us apart from all other contractors is the sense of teamwork our employees feel – and the knowledge that outstanding effort is recognized and rewarded. The camaraderie we share emanates from Lunch & Learn sessions where we explore new ideas together, fun group activities ranging from escape rooms to miniature golf, and much, much more. If we’ve described you and your dream workplace, please apply and share in the many benefits and opportunities we offer. Administrative Support Specialist Electrosoft seeks an experienced Administrative Specialist to support a U. S. Government Department for Identity Management under an Identity Access Management Technical Support Services contract. This position provides critical administrative, logistical, and operational coordination in support of multiple ICAM teams, and other identity, credential, and access management (ICAM) initiatives. The Administrative Specialist plays a vital role in ensuring effective communication, documentation control, and program continuity across ICAM program activities. Key Responsibilities Provide administrative support for departmental meetings, including scheduling, agenda preparation, meeting minutes, and action item tracking. Assist in preparing, formatting, and submitting program documentation such as reports, technical deliverables, presentations, and briefings. Support contract oversight activities including tracking deliverables, maintaining version-controlled repositories, and ensuring documentation accuracy. Coordinate logistics for Department working groups and stakeholder engagements across PIV, PKI, PACS/LACS, and ICAM program areas. Maintain and update SharePoint sites and documentation libraries in accordance with Department standards and Section 508 requirements. Assist with data collection, verification, and compilation of program metrics, reports, workflow tracking, and operational summaries. Support onboarding activities, staff coordination, task management, risk log updates, and recurring program operational needs. Ensure administrative processes comply with Department security, privacy, and controlled information-handling requirements. Required Qualifications 3–5 years of administrative support experience, preferably supporting federal IT, identity management, or security-focused programs. Experience supporting federal program management offices, technical teams, or enterprise-level initiatives. Proficiency with Microsoft Office (Word, Excel, PowerPoint), SharePoint, Teams, and other collaboration platforms. Strong written and verbal communication skills, including experience preparing polished documents and detailed meeting minutes. Ability to manage multiple concurrent priorities in a fast-paced environment with exceptional attention to detail. Familiarity with federal documentation standards, Section 508 requirements, and handling controlled/unclassified information is preferred. Preferred Qualifications Experience supporting Identity, Credential, and Access Management (ICAM) programs. Familiarity with Department enterprise identity systems such as HR Connect, PDS, TEDS, and the USAccess CMS. Relevant training or certification in administrative professional services or project coordination. Security Requirements Candidates must meet federal personnel security screening requirements, including eligibility for a Public Trust clearance, and must comply with all identity verification processes and Departmental security policies. Pay Range $70,000—$80,000 USD Electrosoft is an Equal Opportunity Employer/Veterans/Disabled", "summaryDescription" : "Administrative Support Specialist at Electrosoft. Skills: Administrative support, Operational coordination, Documentation control, Stakeholder engagement. Provide administrative support. Prepare departmental meetings", "postedDate" : "2026-06-14T08:09:23.861", "createdAt" : "2026-06-14T08:09:23.861", "lastUpdated" : "2026-06-15T13:28:49.187", "ingestTimestamp" : "2026-06-14T08:09:23.861", "mongoId" : "6a2c6afe74d8ee00a090fac4", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 70000, "salaryAnnualMax" : 80000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Documentation control", "Data collection", "Data verification", "Data compilation", "Workflow tracking", "Task management", "Risk log updates", "Administrative support", "Operational coordination", "Stakeholder engagement", "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Operational metrics", "Resource planning", "Continuous improvement", "Identity management", "Access management", "Federal IT", "Federal program management", "Section 508 requirements", "Controlled information handling", "PIV", "PKI", "PACS/LACS", "Microsoft Office", "SharePoint", "Teams" ], "skillCount" : 29, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 1.0, "_score" : 687.71906, "daysOld" : 1, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a3051d0f292fd229cf0732b", "title" : "Administrative Assistant", "company" : "Levanta", "industry" : "E-Commerce", "salary" : { "min" : 45000.0, "max" : 65000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Entry-level Administrative Assistant in the US Technology industry, adjusted for a remote role in California." }, "location" : "California (Remote)", "locations" : [ "California (Remote)", "Florida (Remote)", "Michigan (Remote)", "New York (Remote)", "Ohio (Remote)", "Texas (Remote)", "Utah (Remote)", "Washington (Remote)" ], "timestamp" : "2026-06-16T10:49:29.776", "fingerprint" : "19fe6b934d3e8878302bc00dbfc885cc884086b3091c481bd0c1a28a8d1c6052", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/levanta/jobs/5257642008", "externalId" : "5257642008", "industryFunction" : { }, "structuredLocations" : [ { "state" : "California", "country" : "United States", "continent" : "na", "workMode" : "remote" } ], "locationText" : "California, United States", "technicalSkills" : "Google Workspace, Slack, Notion, HRIS platforms", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement" ], "hardSkillsList" : [ "State compliance tracking", "Record keeping", "Document organization" ], "softSkillsList" : [ "Discretion" ], "hardSkills" : [ { "name" : "State compliance tracking", "level" : "intermediate" }, { "name" : "Record keeping", "level" : "intermediate" }, { "name" : "Document organization", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Discretion" } ], "majorSkills" : "Operations support, Administrative tasks, Compliance tracking", "majorSkillsList" : [ "Operations support", "Administrative tasks", "Compliance tracking" ], "coreResponsibilities" : "Monitor virtual mailbox, Route correspondence, Handle correspondence, Track state compliance requirements, Maintain state compliance requirements, Coordinate new hire merchandise shipping, Coordinate new hire swag shipping, Support internal people operations, Support admin tasks, Organize onboarding logistics, Organize documents, Maintain records, Flag items needing attention, Follow up on loose ends", "teamCollaboration" : "Internal people operations; Admin tasks", "domainKnowledge" : "State business compliance; Registered agent services; Annual reports", "domainList" : [ "state-business-compliance", "registered-agent-services", "annual-reports" ], "domainSpecificKnowledge" : [ "State business compliance", "Registered agent services", "Annual reports" ], "toolProficiency" : [ "Google Workspace", "Slack", "Notion", "HRIS platforms" ], "communicationSkills" : "Clear communication; Professional communication", "continuousLearning" : "Professional growth; Advancement opportunities", "innovationCreativity" : "Innovation encouragement; Creativity encouragement", "qualificationsBasic" : "Permanent address in hub state", "qualificationsPreferred" : "Prior experience as administrative assistant, Prior experience as virtual assistant, Prior experience as operations support, Familiarity with state business compliance, Experience with Google Workspace, Experience with Slack, Experience with Notion, Experience with standard HRIS platforms, Background supporting small teams, Background supporting remote-first teams", "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "Levanta is the leading affiliate marketing platform for marketplace sellers, helping Amazon, Shopify and Walmart brands unlock a scalable, cost-effective marketing channel through direct affiliate partnerships. With access to over 70,000 vetted publishers, influencers, affiliates, and media buyers in Levanta’s Creator Marketplace, sellers can drive high-quality external traffic to their stores, control commissions, improve organic search rankings, and benefit from referral kickbacks on sales generated by their affiliates. We're a growing team looking for a reliable, detail-oriented Administrative Assistant to help keep our day-to-day operations running smoothly. What you'll be doing: Monitoring our virtual mailbox and routing/handling correspondence Helping track and maintain state compliance requirements across multiple jurisdictions Coordinating new hire merchandise/swag shipping requests Supporting internal people operations and admin tasks (onboarding logistics, document organization, record keeping, etc.) Generally keeping things moving — flagging what needs attention, following up on loose ends, and being a dependable second set of hands You'll be a great fit if you: Are highly organized and proactive — you notice the small stuff before it becomes a problem Communicate clearly and professionally Can work independently without needing to be micromanaged Are comfortable juggling recurring tasks and one-off requests across multiple tools Treat sensitive/HR-adjacent information with discretion Nice to have: Prior experience as an administrative assistant, virtual assistant, or operations support Familiarity with state business compliance (registered agent services, annual reports, etc.) Experience with tools like Google Workspace, Slack, Notion, and standard HRIS platforms Background supporting small or remote-first teams What Levanta Offers: A dynamic and supportive work environment where innovation and creativity are encouraged. Competitive salary and benefits package. Open vacation and sick policy, take the time you need. Opportunity for professional growth and advancement within a rapidly expanding startup. A culture that values diversity, inclusion, and the impact of every team member on our success. Must have a permanent address in one of our hub states: California, Florida, New York, Ohio, Utah, Texas, Michigan, or Washington.", "summaryDescription" : "Administrative Assistant at Levanta. Skills: Operations support, Administrative tasks, Compliance tracking. Monitor virtual mailbox. Route correspondence", "postedDate" : "2026-06-15T23:20:28.019", "createdAt" : "2026-06-15T23:20:28.019", "lastUpdated" : "2026-06-16T10:49:29.776", "ingestTimestamp" : "2026-06-15T23:20:28.019", "mongoId" : "6a3051d0f292fd229cf0732b", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 45000, "salaryAnnualMax" : 65000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "State compliance tracking", "Record keeping", "Document organization", "Discretion", "Operations support", "Administrative tasks", "Compliance tracking", "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement", "State business compliance", "Registered agent services", "Annual reports", "Google Workspace", "Slack", "Notion", "HRIS platforms" ], "skillCount" : 20, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.7777778, "_score" : 686.81647, "daysOld" : 0, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a3051bbf292fd229cf05be0", "title" : "Administrative Assistant – Business Operations", "company" : "Blueprint Technologies", "salary" : { "min" : 28.0, "max" : 31.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Bellevue, WA, United States", "locations" : [ "Bellevue", "WA", "United States" ], "timestamp" : "2026-06-16T09:32:13.835", "fingerprint" : "9672340b43ac9cd0087976c0e8d0619e6201409ed222b56ea38248f1ac74c786", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/bpcs/jobs/8007924", "externalId" : "8007924", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Redmond", "state" : "Washington", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "47.6694141,-122.1238767" } ], "locationText" : "Redmond, Washington, United States", "employmentType" : "FULL_TIME", "coreResponsibilities" : "Manage daily office operations, Coordinate meetings and appointments, Prepare reports and presentations, Maintain office supplies and equipment, Assist with vendor management, Support cross-functional projects, Handle incoming communications, Organize travel arrangements, Process invoices and expenses, Maintain filing systems, Provide administrative support to staff, Ensure smooth office workflow", "teamCollaboration" : "Cross-functional teams; Support staff", "remoteFriendly" : true, "workSiteFlexibility" : "Flexible", "rawDescription" : "Who is Blueprint? We are a technology solutions firm headquartered in Bellevue, Washington, with a strong presence across the United States. Unified by a shared passion for solving complicated problems, our people are our greatest asset. We use technology as a tool to bridge the gap between strategy and execution, powered by the knowledge, skills, and the expertise of our teams, who all have unique perspectives and years of experience across multiple industries. We’re bold, smart, agile, and fun. What does Blueprint do? Blueprint helps organizations unlock value from existing assets by leveraging cutting-edge technology to create additional revenue streams and new lines of business. We connect strategy, business solutions, products, and services to transform and grow companies. Why Blueprint? At Blueprint, we believe in the power of possibility and are passionate about bringing it to life. Whether you join our bustling product division, our multifaceted services team or you want to grow your career in human resources, your ability to make an impact is amplified when you join one of our teams. You’ll focus on solving unique business problems while gaining hands-on experience with the world’s best technology. We believe in unique perspectives and build teams of people with diverse skillsets and backgrounds. At Blueprint, you’ll have the opportunity to work with multiple clients and teams, such as data science and product development, all while learning, growing, and developing new solutions. We guarantee you won’t find a better place to work and thrive than at Blueprint. In This Role In this role, you will provide comprehensive administrative and operational support to executive leadership within a dynamic business group experiencing organizational changes. You will serve as a key point of coordination, ensuring smooth day-to-day operations through proactive calendar management, effective communication, and support for budgeting and headcount tracking processes. This role requires strong organizational skills, responsiveness, and the ability to manage multiple priorities in a fast-paced, hybrid work environment. Responsibilities Manage complex executive calendars, including scheduling meetings, resolving conflicts, and prioritizing business needs Provide day-to-day administrative support to leaders and their teams Coordinate meetings, events, and travel arrangements, ensuring seamless execution Process business expenses and provide support with budgeting and financial tracking Maintain and track headcount and organizational data using internal systems Support procurement activities, including ordering office supplies, equipment, and vendor coordination Serve as a primary point of contact for internal and external stakeholders Monitor and respond to high volumes of email communication in a timely and professional manner Assist with special projects and ad hoc administrative tasks as needed Ensure deadlines are met while maintaining a high level of accuracy and attention to detail Qualifications 2–4 years of administrative, executive support, or related experience Proven experience managing calendars and scheduling for leaders or teams Proficiency with core productivity tools such as Excel, Outlook, and the broader Office Suite Experience supporting expense reporting, budgeting, or financial tracking activities Strong organizational, multitasking, and time management skills Excellent written and verbal communication skills Ability to work in a hybrid environment with some in-office presence required Demonstrated ability to meet deadlines, remain responsive, and maintain a positive, professional attitude Preferred Qualifications Prior experience providing administrative or executive support within a large corporate environment Familiarity with internal HR or organizational tracking systems (e.g., headcount tools such as Employee Central or similar platforms) Experience supporting teams undergoing organizational changes, transitions, or restructuring Exposure to procurement processes and vendor coordination Advanced Excel skills or experience handling data tracking and reporting Ability to anticipate needs and proactively support leadership with minimal supervision Salary Range At Blueprint, we strive to offer competitive pay that reflects the value of our team members. Compensation for this role is influenced by a variety of factors, including skills, education, responsibilities, experience, and geographic market. For candidates based in Washington State, the anticipated salary range is $28– $31 per hour. Please note that we typically do not hire new employees at the top of the posted range. Actual starting pay will be determined based on experience, skills, and internal equity. The final salary and job title may vary depending on the selected candidate’s qualifications and could fall outside the stated range. Equal Opportunity Employer Blueprint Technologies, LLC is an equal employment opportunity employer. Qualified applicants are considered without regard to race, color, age, disability, sex, gender identity or expression, orientation, veteran/military status, religion, national origin, ancestry, marital, or familial status, genetic information, citizenship, or any other status protected by law. If you need assistance or a reasonable accommodation to complete the application process, please reach out to: recruiting@bpcs.com Blueprint believe in the importance of a healthy and happy team, which is why our comprehensive benefits package includes: Medical, dental, and vision coverage Flexible Spending Account 401k program Competitive PTO offerings Parental Leave Opportunities for professional growth and development Location: Hybrid in Redmond, WA", "summaryDescription" : "Administrative Assistant – Business Operations at Blueprint Technologies. Manage daily office operations. Coordinate meetings and appointments", "postedDate" : "2026-06-15T23:16:12.437", "createdAt" : "2026-06-15T23:16:12.437", "lastUpdated" : "2026-06-16T09:32:13.835", "ingestTimestamp" : "2026-06-15T23:16:12.437", "mongoId" : "6a3051bbf292fd229cf05be0", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 58240, "salaryAnnualMax" : 64480, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "_score" : 667.9117, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a16291c58b93c861e95a15f", "title" : "Administrative Project Coordinator", "salary" : { "min" : 48000.0, "max" : 65000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Junior Administrative Project Coordinator in Newport News, United States, adjusted for experience and full-time employment." }, "location" : "United States-Virginia-Newport News", "locations" : [ "United States-Virginia-Newport News" ], "timestamp" : "2026-06-15T23:11:15.123", "fingerprint" : "12fe9b6dac4c08542cc401e67cd7525f575f95db1d2e76ed8ca12ec1b5d97003", "source" : "taleo", "language" : "en", "applyUrl" : "https://hdr.taleo.net/careersection/ex/jobdetail.ftl?job=777611", "externalId" : "777611", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Newport News", "state" : "Virginia", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "36.9775016,-76.4297700" } ], "locationText" : "Newport News, Virginia, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "Associate's", "experienceMinYears" : 1, "technicalSkills" : "Microsoft Word, Microsoft Excel", "toolProficiency" : [ "Microsoft Word", "Microsoft Excel" ], "qualificationsBasic" : "Associate degree or education/experience combination, 1 years related experience, Proficiency in Microsoft Word and Excel, Commitment to employee-owned culture", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Required Qualifications Associate degree in a closely related field or combination of education and relevant experience A minimum of 1 years related experience Proficiency in Microsoft Word and Excel An attitude and commitment to being an active participant of our employee-owned culture is a must What We Believe HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve. Our Commitment As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day. Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees. 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As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? Watch Our Story: ' https://www.hdrinc.com/our-story' Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world. At HDR, our employee‑ownership model shapes everything we do, including how we support and care for our people. Our diverse service lines, including Water, Architecture, Building Engineering Services, Field Services, Power, Waste, Industrial, and Transportation reflect our commitment to shaping resilient, sustainable, and forward‑thinking communities around the world. Across these disciplines, our teams design and deliver solutions that safeguard public health, enhance quality of life, power innovation, and drive responsible growth. Whether advancing clean water, creating healing and learning environments, engineering next‑generation facilities, or building the infrastructure that moves people and energy, our work is rooted in technical excellence and a shared sense of purpose. Our employee‑owners collaborate across specialties, combining creativity, precision, and deep expertise to solve the most complex challenges facing our clients and communities. In the role of Senior Administrative Project Coordinator, we'll count on you to: Provide administrative support to Federal leadership team including meetings, expense reports, and general administrative duties Provide quality program and electronic file maintenance support for the National Freight Rail group and local Pensacola groups Provide project coordination support for multiple project managers and project teams Perform other duties as needed Preferred Qualifications Associate degree, Bachelor's degree", "summaryDescription" : "Senior Administrative Project Coordinator at HDR. Provide administrative support. Manage meetings", "createdAt" : "2026-06-14T19:58:21.122", "lastUpdated" : "2026-06-16T01:57:32.217", "ingestTimestamp" : "2026-06-14T19:58:21.122", "mongoId" : "6a2ccb1b74d8ee00a0a23dc3", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 75000, "salaryAnnualMax" : 105000, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Senior", "dataQualityScore" : 0.7777778, "_score" : 660.3031, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Engineering", "llmIndustryConfidence" : 0.85 }, { "id" : "6a2c7ea474d8ee00a09530fa", "title" : "Administrative & Finance Coordinator", "company" : "Headlands Research", "industry" : "Healthcare", "salary" : { "min" : 52000.0, "max" : 54000.0, "currency" : "CAD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Kelowna, British Columbia, Canada", "locations" : [ "Kelowna", "British Columbia", "Canada" ], "timestamp" : "2026-06-15T04:53:59.802", "fingerprint" : "2868f921d22be2b535c1e3dad6aae91b3f0293f043a1639c0a6c48e5b5a81e1d", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/headlandsresearch/jobs/4284614009", "externalId" : "4284614009", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Kelowna", "state" : "British Columbia", "country" : "Canada", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "49.8879177,-119.4959020" } ], "locationText" : "Kelowna, British Columbia, Canada", "employmentType" : "FULL_TIME", "experienceMinYears" : 2, "technicalSkills" : "Microsoft Excel, Microsoft Word, Microsoft Outlook", "professionalSkills" : [ "Financial coordination", "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement", "Organizational skills", "Time management skills", "Problem-solving skills" ], "hardSkillsList" : [ "Invoice processing", "Petty cash tracking", "Stipend processing", "Cheque distribution", "Vendor statement reconciliation", "Record review", "Document review", "Scanning", "Filing", "Digital uploads", "Meeting agenda preparation", "Office supply ordering" ], "hardSkills" : [ { "name" : "Invoice processing", "level" : "intermediate" }, { "name" : "Petty cash tracking", "level" : "intermediate" }, { "name" : "Stipend processing", "level" : "intermediate" }, { "name" : "Cheque distribution", "level" : "intermediate" }, { "name" : "Vendor statement reconciliation", "level" : "intermediate" }, { "name" : "Record review", "level" : "intermediate" }, { "name" : "Document review", "level" : "intermediate" }, { "name" : "Scanning", "level" : "intermediate" }, { "name" : "Filing", "level" : "intermediate" }, { "name" : "Digital uploads", "level" : "intermediate" }, { "name" : "Meeting agenda preparation", "level" : "intermediate" }, { "name" : "Office supply ordering", "level" : "intermediate" } ], "majorSkills" : "Administrative support, Financial coordination, Process management", "majorSkillsList" : [ "Administrative support", "Financial coordination", "Process management" ], "coreResponsibilities" : "Manage front office responsibilities, Greet visitors, Answer incoming calls, Coordinate scheduling, Make reminder calls, Manage follow-up communication, Manage patient database, Support accounting functions, Process accounts payable, Process invoices, Track petty cash, Process stipends, Distribute cheques, Reconcile vendor statements, Maintain financial documentation, Review records for completeness, Review spreadsheets for completeness, Review documents for completeness, Maintain organized historical records, Assist with meeting agendas, Assist with minutes, Order office supplies, Provide operational support, Provide administrative assistance, Support social media updates, Perform general office coordination", "teamCollaboration" : "Leadership teams; Finance teams; Cross-functional teams", "domainKnowledge" : "Clinical trial delivery", "domainList" : [ "clinical-trial-delivery" ], "domainSpecificKnowledge" : [ "Clinical trial delivery" ], "toolProficiency" : [ "Microsoft Excel", "Microsoft Word", "Microsoft Outlook" ], "communicationSkills" : "Interpersonal skills; Communication skills", "documentationSkills" : "Maintain financial documentation; Maintain organized historical records", "problemSolvingSkills" : "Detailed problem-solving", "qualificationsBasic" : "2+ years administrative experience, 2+ years accounting experience, 2+ years accounts payable experience, 2+ years accounts receivable experience, Microsoft Excel proficiency, Microsoft Word proficiency, Microsoft Outlook proficiency, Interpersonal skills, Communication skills, Dependable mindset, Team-oriented mindset, Ability to prioritize tasks, Ability to adapt", "qualificationsPreferred" : "Accounting experience preferred, Accounts payable experience preferred, Accounts receivable experience preferred", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "At Headlands Research, we are dedicated to enhancing clinical trial delivery within our communities. As a leading network of advanced clinical trial sites, we leverage cutting-edge technology and exceptional support services to broaden outreach and participation. Founded in 2018, our rapidly growing company currently operates 20+ sites across the US and Canada, with plans for further expansion. Are you someone who thrives on organization, accuracy, and keeping operations running smoothly? Do you enjoy balancing administrative responsibilities with financial coordination and detailed problem-solving? Okanagan Clinical Trials is seeking a highly organized and detail-oriented Administrative & Finance Coordinator to join our growing team in Kelowna, BC. This is an excellent opportunity for an administrative professional with accounting or finance experience who enjoys working in a fast-paced, collaborative environment where precision and professionalism matter. In this role, you will serve as a key operational support partner to our leadership and finance teams while helping create a welcoming experience for patients, clients, and staff. Job Status: Full Time / 40 hours per week Salary: $52,000 - $54,000 (Depending on experience) Employee benefits: Benefits are available after 3-month probationary period. Work Schedule: Monday to Friday 8am – 4:30pm Responsibilities: Manage front office responsibilities including greeting visitors and answering incoming calls Coordinate scheduling, reminder calls, follow-up communication, and patient database management Support accounting functions including accounts payable, invoice processing, petty cash tracking, stipend processing, and cheque distribution Reconcile vendor statements and maintain accurate financial documentation Review records, spreadsheets, and documents for completeness and accuracy Maintain organized historical records through scanning, filing, and digital uploads Assist with meeting agendas, minutes, office supply ordering, and operational support Provide administrative assistance to leadership and finance management as needed Support social media updates and general office coordination activities Requirements: We’re looking for someone who takes pride in producing accurate work, enjoys staying organized, and can confidently manage multiple responsibilities with minimal supervision. Successful candidates will bring: 2+ years of administrative, accounting, accounts payable, or accounts receivable experience preferred Exceptional attention to detail and accuracy Strong organizational and time management skills Confidence working with spreadsheets, documentation, and financial records Proficiency in Microsoft Excel, Word, and Outlook Excellent interpersonal and communication skills A proactive, dependable, and team-oriented mindset Ability to prioritize tasks and adapt in a dynamic environment Why Join Okanagan Clinical Trials? At Okanagan Clinical Trials, you’ll have the opportunity to contribute to meaningful clinical research while building a long-term career in operations and administration. We value individuals who are collaborative, dependable, and committed to excellence. If you are looking for a role where your attention to detail, financial coordination skills, and organizational strengths will truly make an impact, we encourage you to apply. Headlands Research will never ask a candidate for personal identifiable information (date of birth, social security number, driver’s license information, etc) via email or messenger tools, or for a financial deposit of any kind. Headlands Research is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, age, sex, national origin, disability status, genetic information, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Need Assistance? Headlands Research is committed to providing access and reasonable accommodation in its employment for individuals with disabilities. To request disability accommodation in the application process, contact recruiting@headlandsresearch.com for further assistance. Please note this is for individuals to request an accommodation as part of the application process and any other correspondence will not receive a response.", "summaryDescription" : "Administrative & Finance Coordinator at Headlands Research. Skills: Administrative support, Financial coordination, Process management. Manage front office responsibilities. 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Work with clinicians; Work with academics; Work with university stakeholders; Support colleagues", "domainKnowledge" : "Allied Health Clinic; Clinical services; Student placement programs; Healthcare sector; Medicare; Private health insurance; NDIS; Private billing systems; University policies; Privacy requirements; Equity principles; Workplace health and safety", "domainList" : [ "allied-health-clinic", "clinical-services", "student-placement-programs", "healthcare-sector", "medicare", "private-health-insurance", "ndis", "private-billing-systems", "university-policies", "privacy-requirements", "equity-principles", "workplace-health-and-safety" ], "domainSpecificKnowledge" : [ "Allied Health Clinic", "Clinical services", "Student placement programs", "Healthcare sector", "Medicare", "Private health insurance", "NDIS", "Private billing systems", "University policies", "Privacy requirements", "Equity principles", "Workplace health and safety" ], "communicationSkills" : "Stakeholder engagement; Reporting", "documentationSkills" : "Prepare documentation", "innovationCreativity" : "Process improvement; Systems optimisation; Workflow improvement", "problemSolvingSkills" : "Investigate discrepancies; Implement practical solutions", "specialRequirements" : "Work across other locations", "outcomesObjectives" : "Ensure consistency; Ensure efficiency; Ensure compliance; Support informed decision-making", "qualificationsBasic" : "Associate Diploma qualification, 2 years relevant experience, Demonstrated administrative experience, Demonstrated operational experience, Demonstrated business support experience, Financial administration skills, Reconciliation skills, Experience maintaining accurate records, Experience working with databases, Experience working with reporting systems, Excellent communication skills, Excellent stakeholder engagement skills, Ability to identify issues, Ability to investigate discrepancies, Ability to implement practical solutions, Ability to support colleagues, Ability to contribute to team culture, High levels of professionalism, High levels of integrity, High levels of customer service", "qualificationsPreferred" : "Experience in healthcare sector, Knowledge of Medicare, Knowledge of private health insurance, Knowledge of NDIS, Knowledge of private billing systems", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Every institution values excellence. What matters most is why. Griffith was created to be a different type of university. You’ll find we’re about leading research, academic excellence, and the transformative power of education. But what sets us apart is why those things matter and how you’ll achieve them. Why? Griffith brings together exceptional minds like yours from across the globe and from all walks of life. Here, we do incredible work, questioning and challenging, always in the pursuit of excellence. We are seeking a highly organised and proactive Clinic Operations Coordinator to join our Allied Health Clinic team. This is an exciting opportunity for an experienced operations professional to play a pivotal role in supporting the administrative, financial, and systems-based functions that underpin the effective delivery of clinical services and student placement programs. Reporting to the Manager, Allied Health Clinic, you will work closely with clinic administration staff, clinicians, academics, and university stakeholders to ensure the smooth and efficient operation of the clinic. You will contribute to maintaining a sustainable and well-functioning clinical environment through process improvement, systems optimisation, financial administration, reporting, and operational support. The role also provides guidance and support to Clinic Support Officers and assists with the coordination of student placement activities. As the Clinic Operations Coordinator, you will: * Coordinate administrative and operational processes across the Allied Health Clinic to ensure consistency, efficiency, and compliance. * Manage clinic financial administration, including invoicing, reconciliations, adjustments, and support for multiple payment streams. * Assist with debtor management activities and prepare relevant documentation. * Investigate financial and operational discrepancies and provide reports to support informed decision-making. * Maintain data integrity across clinic systems, databases, and reporting platforms. * Identify opportunities to improve workflows, reporting processes, and administrative systems. * Provide guidance and support to Clinic Support Officers and act as an escalation point for complex operational matters. * Support the administrative coordination of student placements, including onboarding, scheduling, compliance requirements, and stakeholder communications. * Liaise effectively with clinical staff, academic units, students, patients, and central university services. * Contribute to audit, accreditation, compliance, and reporting activities. * Ensure adherence to relevant legislation, university policies, privacy requirements, equity principles, and workplace health and safety standards. About you You are a detail-oriented and solutions-focused professional who enjoys improving processes and supporting operational excellence. You have strong organisational skills, excellent attention to detail, and the ability to manage competing priorities in a fast-paced environment. You will bring: * An Associate Diploma qualification with at least two years’ relevant experience, or an equivalent combination of training, skills, and experience. * Demonstrated experience in administrative, operational, or business support roles. * Strong financial administration and reconciliation skills. * Experience maintaining accurate records and working with databases and reporting systems. * Excellent communication and stakeholder engagement skills. * Proven ability to identify issues, investigate discrepancies, and implement practical solutions. * A collaborative and proactive approach, with the ability to support colleagues and contribute to a positive team culture. * High levels of professionalism, integrity, and customer service. * Experience within the healthcare sector would be highly regarded, particularly with knowledge of Medicare, private health insurance, NDIS, and private billing systems. What we can offer This is a continuing, full-time position based at the Griffith University Gold Coast. As Griffith is a multi-site University you may be required to work across other locations. Griffith University’s campuses are located on the lands of the Yugarabul, Yuggera, Jagera, Turrbal, Yugambeh and Kombumerri peoples. Salary Range The full time equivalent base salary will be HEW Level 5 range $82,415 - $92,456 per annum + 17% superannuation. The total FTE package will be in the range $96,426 - $108,174 per annum. ## Additional Information Why Griffith? As a values-led organisation, at Griffith University, we've worked hard to create a dynamic and strong organisational culture. We offer: * 50% fee discount for work related post graduate Griffith degrees * Mix of on campus and work from home options available and a supportive work environment * Salary packaging options and corporate health discounts How to apply At Griffith, we’re committed to providing a safe and inclusive environment for all - whoever you are and wherever you’re from. If you require any accommodations, we welcome you to let us know so we can work with you to participate fully in our recruitment experience. Griffith University values diversity, inclusion and flexibility and we encourage Aboriginal and Torres Strait Islander, and people of all backgrounds to apply. For more information please visit our [Equity, Diversity and Inclusion](https://www.griffith.edu.au/equity#:~:text=At%20Griffith%20we%20understand%20that,safe%2C%20supportive%20and%20productive%20environment) page. Our University is committed to fostering a safe, respectful and inclusive community for all. In alignment with the National Higher Education Code to Prevent and Respond to Gender-based Violence (2025), Griffith University includes a declaration as part of the recruitment journey to uphold the values and standards of our community. Griffith University also maintains a strict zero-tolerance policy against all forms of modern slavery. For more information, please refer to Griffith’s [Modern Slavery Policy](https://www.griffith.edu.au/data/assets/pdf_file/0037/1687357/Modern-Slavery-Policy.pdf). Please submit your application online and ensure it includes the following: * A covering letter outlining your suitability for the role (please refer to the About You section above and the [position description](https://c.smartrecruiters.com/sr-company-attachments-prod-aws-dc5/6270a42b9da2f23e08f16ddd/8923e5d0-82c2-4501-a54a-2c5203b76ec3?r=s3-eu-central-1)) * Current curriculum vitae/resume including full contact details Applicants must have unrestricted working rights. VISA sponsorship is not available for this position. For further information specifically about this role, please contact Giselle Rawstron, Allied Health Clinic Manager at [g.rawstron@griffith.edu.au](mailto:g.rawstron@griffith.edu.au) For application and recruitment advice, please contact Jinita Dhall, Talent Acquisition Partner at [j.dhall@griffith.edu.au](mailto:j.dhall@griffith.edu.au). Closing date: Monday, 29 June 2026 at 11:59pm AEST. All applications must be submitted online. Please allow at least 1 – 2 weeks from the closing date to expect an application update.", "summaryDescription" : "Clinic Operations Coordinator at Griffith University. Skills: Clinic operations, Financial administration, Process improvement. Coordinate administrative processes. Coordinate operational processes", "postedDate" : "2026-06-15T06:02:23.000", "createdAt" : "2026-06-16T01:38:11.201", "lastUpdated" : "2026-06-16T14:14:31.141", "ingestTimestamp" : "2026-06-16T01:38:11.201", "mongoId" : "6a3080f9f292fd229c068599", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 82415, "salaryAnnualMax" : 92456, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ "Invoicing", "Reconciliations", "Adjustments", "Payment processing", "Record keeping", "Database management", "Reporting", "Clinic operations", "Financial administration", "Process improvement", "Systems optimisation", "Operational support", "Data integrity", "Workflow improvement", "Reporting processes", "Administrative systems", "Debtor management", "Stakeholder management", "Compliance activities", "Audit activities", "Accreditation activities", "Allied Health Clinic", "Clinical services", "Student placement programs", "Healthcare sector", "Medicare", "Private health insurance", "NDIS", "Private billing systems", "University policies", "Privacy requirements", "Equity principles", "Workplace health and safety" ], "skillCount" : 33, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 1.0, "_score" : 653.411, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Education", "llmIndustryConfidence" : 0.95 }, { "id" : "6a305030f292fd229ceed337", "title" : "Clinic Operations Coordinator", "company" : "Griffith University", "industry" : "Higher Education", "salary" : { "min" : 82415.0, "max" : 92456.0, "currency" : "USD", "frequency" : "yearly" }, "location" : "Southport, QLD, Australia", "locations" : [ "Southport", "QLD", "Australia" ], "timestamp" : "2026-06-16T06:48:32.184", "fingerprint" : "788dcdd08d33a886b96764aa315fbd2c33bb659fd66269c4ac78eb010aec9502", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/GriffithUniversity/744000132116409-clinic-operations-coordinator", "externalId" : "744000132116409", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Southport", "state" : "Queensland", "country" : "Australia", "continent" : "oc", "source" : "llm", "workMode" : "onsite", "geo" : "-27.9687807,153.4066696" } ], "locationText" : "Southport, Queensland, Australia", "employmentType" : "FULL_TIME", "experienceLevel" : "not-applicable", "professionalSkills" : [ "Process improvement", "Systems optimisation", "Financial administration", "Operational support", "Data integrity", "Workflow improvement", "Reporting processes", "Administrative systems", "Debtor management", "Stakeholder management", "Compliance activities", "Audit activities", "Accreditation activities" ], "hardSkillsList" : [ "Invoicing", "Reconciliations", "Adjustments", "Payment processing", "Record keeping", "Database management", "Reporting" ], "hardSkills" : [ { "name" : "Invoicing", "level" : "intermediate" }, { "name" : "Reconciliations", "level" : "intermediate" }, { "name" : "Adjustments", "level" : "intermediate" }, { "name" : "Payment processing", "level" : "intermediate" }, { "name" : "Record keeping", "level" : "intermediate" }, { "name" : "Database management", "level" : "intermediate" }, { "name" : "Reporting", "level" : "intermediate" } ], "majorSkills" : "Clinic operations, Financial administration, Process improvement", "majorSkillsList" : [ "Clinic operations", "Financial administration", "Process improvement" ], "coreResponsibilities" : "Coordinate administrative processes, Coordinate operational processes, Manage clinic financial administration, Assist with debtor management, Prepare relevant documentation, Investigate financial discrepancies, Investigate operational discrepancies, Provide reports, Maintain data integrity, Identify opportunities to improve workflows, Identify opportunities to improve reporting processes, Identify opportunities to improve administrative systems, Provide guidance to Clinic Support Officers, Support Clinic Support Officers, Act as escalation point, Support administrative coordination of student placements, Coordinate student onboarding, Coordinate student scheduling, Coordinate student compliance requirements, Coordinate student stakeholder communications, Liaise with clinical staff, Liaise with academic units, Liaise with students, Liaise with patients, Liaise with central university services, Contribute to audit activities, Contribute to accreditation activities, Contribute to compliance activities, Contribute to reporting activities, Ensure adherence to legislation, Ensure adherence to university policies, Ensure adherence to privacy requirements, Ensure adherence to equity principles, Ensure adherence to workplace health and safety standards", "teamCollaboration" : "Work with clinic administration staff; Work with clinicians; Work with academics; Work with university stakeholders; Support colleagues", "domainKnowledge" : "Allied Health Clinic; Clinical services; Student placement programs; Healthcare sector; Medicare; Private health insurance; NDIS; Private billing systems; University policies; Privacy requirements; Equity principles; Workplace health and safety", "domainList" : [ "allied-health-clinic", "clinical-services", "student-placement-programs", "healthcare-sector", "medicare", "private-health-insurance", "ndis", "private-billing-systems", "university-policies", "privacy-requirements", "equity-principles", "workplace-health-and-safety" ], "domainSpecificKnowledge" : [ "Allied Health Clinic", "Clinical services", "Student placement programs", "Healthcare sector", "Medicare", "Private health insurance", "NDIS", "Private billing systems", "University policies", "Privacy requirements", "Equity principles", "Workplace health and safety" ], "communicationSkills" : "Stakeholder engagement; Reporting; Liaise effectively", "documentationSkills" : "Prepare documentation", "innovationCreativity" : "Process improvement; Systems optimisation; Workflow improvement", "problemSolvingSkills" : "Investigate discrepancies; Implement practical solutions", "qualificationsBasic" : "Associate Diploma qualification, 2 years relevant experience, Demonstrated administrative experience, Demonstrated operational experience, Demonstrated business support experience, Financial administration skills, Reconciliation skills, Experience maintaining accurate records, Experience working with databases, Experience working with reporting systems, Excellent communication skills, Excellent stakeholder engagement skills, Ability to identify issues, Ability to investigate discrepancies, Ability to implement practical solutions, Ability to support colleagues, Ability to contribute to team culture, High levels of professionalism, High levels of integrity, High levels of customer service", "qualificationsPreferred" : "Experience in healthcare sector, Knowledge of Medicare, Knowledge of private health insurance, Knowledge of NDIS, Knowledge of private billing systems", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Every institution values excellence. What matters most is why. Griffith was created to be a different type of university. You’ll find we’re about leading research, academic excellence, and the transformative power of education. But what sets us apart is why those things matter and how you’ll achieve them. Why? Griffith brings together exceptional minds like yours from across the globe and from all walks of life. Here, we do incredible work, questioning and challenging, always in the pursuit of excellence. We are seeking a highly organised and proactive Clinic Operations Coordinator to join our Allied Health Clinic team. This is an exciting opportunity for an experienced operations professional to play a pivotal role in supporting the administrative, financial, and systems-based functions that underpin the effective delivery of clinical services and student placement programs. Reporting to the Manager, Allied Health Clinic, you will work closely with clinic administration staff, clinicians, academics, and university stakeholders to ensure the smooth and efficient operation of the clinic. You will contribute to maintaining a sustainable and well-functioning clinical environment through process improvement, systems optimisation, financial administration, reporting, and operational support. The role also provides guidance and support to Clinic Support Officers and assists with the coordination of student placement activities. As the Clinic Operations Coordinator, you will: * Coordinate administrative and operational processes across the Allied Health Clinic to ensure consistency, efficiency, and compliance. * Manage clinic financial administration, including invoicing, reconciliations, adjustments, and support for multiple payment streams. * Assist with debtor management activities and prepare relevant documentation. * Investigate financial and operational discrepancies and provide reports to support informed decision-making. * Maintain data integrity across clinic systems, databases, and reporting platforms. * Identify opportunities to improve workflows, reporting processes, and administrative systems. * Provide guidance and support to Clinic Support Officers and act as an escalation point for complex operational matters. * Support the administrative coordination of student placements, including onboarding, scheduling, compliance requirements, and stakeholder communications. * Liaise effectively with clinical staff, academic units, students, patients, and central university services. * Contribute to audit, accreditation, compliance, and reporting activities. * Ensure adherence to relevant legislation, university policies, privacy requirements, equity principles, and workplace health and safety standards. About you You are a detail-oriented and solutions-focused professional who enjoys improving processes and supporting operational excellence. You have strong organisational skills, excellent attention to detail, and the ability to manage competing priorities in a fast-paced environment. You will bring: * An Associate Diploma qualification with at least two years’ relevant experience, or an equivalent combination of training, skills, and experience. * Demonstrated experience in administrative, operational, or business support roles. * Strong financial administration and reconciliation skills. * Experience maintaining accurate records and working with databases and reporting systems. * Excellent communication and stakeholder engagement skills. * Proven ability to identify issues, investigate discrepancies, and implement practical solutions. * A collaborative and proactive approach, with the ability to support colleagues and contribute to a positive team culture. * High levels of professionalism, integrity, and customer service. * Experience within the healthcare sector would be highly regarded, particularly with knowledge of Medicare, private health insurance, NDIS, and private billing systems. What we can offer This is a continuing, full-time position based at the Griffith University Gold Coast. As Griffith is a multi-site University you may be required to work across other locations. Griffith University’s campuses are located on the lands of the Yugarabul, Yuggera, Jagera, Turrbal, Yugambeh and Kombumerri peoples. Salary Range The full time equivalent base salary will be HEW Level 5 range $82,415 - $92,456 per annum + 17% superannuation. The total FTE package will be in the range $96,426 - $108,174 per annum. ## Additional Information Why Griffith? As a values-led organisation, at Griffith University, we've worked hard to create a dynamic and strong organisational culture. We offer: * 50% fee discount for work related post graduate Griffith degrees * Mix of on campus and work from home options available and a supportive work environment * Salary packaging options and corporate health discounts How to apply At Griffith, we’re committed to providing a safe and inclusive environment for all - whoever you are and wherever you’re from. If you require any accommodations, we welcome you to let us know so we can work with you to participate fully in our recruitment experience. Griffith University values diversity, inclusion and flexibility and we encourage Aboriginal and Torres Strait Islander, and people of all backgrounds to apply. For more information please visit our [Equity, Diversity and Inclusion](https://www.griffith.edu.au/equity#:~:text=At%20Griffith%20we%20understand%20that,safe%2C%20supportive%20and%20productive%20environment) page. Our University is committed to fostering a safe, respectful and inclusive community for all. In alignment with the National Higher Education Code to Prevent and Respond to Gender-based Violence (2025), Griffith University includes a declaration as part of the recruitment journey to uphold the values and standards of our community. Griffith University also maintains a strict zero-tolerance policy against all forms of modern slavery. For more information, please refer to Griffith’s [Modern Slavery Policy](https://www.griffith.edu.au/data/assets/pdf_file/0037/1687357/Modern-Slavery-Policy.pdf). Please submit your application online and ensure it includes the following: * A covering letter outlining your suitability for the role (please refer to the About You section above and the [position description](https://c.smartrecruiters.com/sr-company-attachments-prod-aws-dc5/6270a42b9da2f23e08f16ddd/8923e5d0-82c2-4501-a54a-2c5203b76ec3?r=s3-eu-central-1)) * Current curriculum vitae/resume including full contact details Applicants must have unrestricted working rights. VISA sponsorship is not available for this position. For further information specifically about this role, please contact Giselle Rawstron, Allied Health Clinic Manager at [g.rawstron@griffith.edu.au](mailto:g.rawstron@griffith.edu.au) For application and recruitment advice, please contact Jinita Dhall, Talent Acquisition Partner at [j.dhall@griffith.edu.au](mailto:j.dhall@griffith.edu.au). Closing date: Monday, 29 June 2026 at 11:59pm AEST. All applications must be submitted online. Please allow at least 1 – 2 weeks from the closing date to expect an application update.", "summaryDescription" : "Clinic Operations Coordinator at Griffith University. Skills: Clinic operations, Financial administration, Process improvement. Coordinate administrative processes. Coordinate operational processes", "postedDate" : "2026-06-15T06:02:23.000", "createdAt" : "2026-06-15T21:45:00.949", "lastUpdated" : "2026-06-16T06:48:32.184", "ingestTimestamp" : "2026-06-15T21:45:00.949", "mongoId" : "6a305030f292fd229ceed337", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 82415, "salaryAnnualMax" : 92456, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ "Invoicing", "Reconciliations", "Adjustments", "Payment processing", "Record keeping", "Database management", "Reporting", "Clinic operations", "Financial administration", "Process improvement", "Systems optimisation", "Operational support", "Data integrity", "Workflow improvement", "Reporting processes", "Administrative systems", "Debtor management", "Stakeholder management", "Compliance activities", "Audit activities", "Accreditation activities", "Allied Health Clinic", "Clinical services", "Student placement programs", "Healthcare sector", "Medicare", "Private health insurance", "NDIS", "Private billing systems", "University policies", "Privacy requirements", "Equity principles", "Workplace health and safety" ], "skillCount" : 33, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 1.0, "_score" : 653.411, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Education", "llmIndustryConfidence" : 0.95 }, { "id" : "6a305c1bf292fd229cf60b56", "title" : "Administrative Coordinator", "company" : "Harvard University", "industry" : "Higher Education", "salary" : { "min" : 58000.0, "max" : 78000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Administrative Coordinator in Cambridge, MA, adjusted for mid-seniority and the education industry." }, "location" : "Cambridge, MA, United States", "locations" : [ "Cambridge", "MA", "United States" ], "timestamp" : "2026-06-16T11:53:08.550", "fingerprint" : "8575c29ce35141fe7f08184f12e4a450bd2184d3a7f43874d51e06cb211bee68", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/HarvardUniversity/3743990013607206-administrative-coordinator", "externalId" : "3743990013607206", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Cambridge", "state" : "Massachusetts", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "42.3656347,-71.1040018" } ], "locationText" : "Cambridge, Massachusetts, United States", "employmentType" : "FULL_TIME", "experienceLevel" : "not-applicable", "technicalSkills" : "Microsoft Office Suite, Collaborative software", "professionalSkills" : [ "Financial systems", "Event support", "Grant management", "Vendor invoices", "Corporate card reconciliation", "Fellowship administration", "Catering coordination", "Venue booking", "AV coordination", "Donor information tracking", "Digital records maintenance", "CRM data entry" ], "hardSkillsList" : [ "Financial processing", "Logistical support", "Scheduling", "Record keeping", "Data entry" ], "hardSkills" : [ { "name" : "Financial processing", "level" : "intermediate" }, { "name" : "Logistical support", "level" : "intermediate" }, { "name" : "Scheduling", "level" : "intermediate" }, { "name" : "Record keeping", "level" : "intermediate" }, { "name" : "Data entry", "level" : "intermediate" } ], "majorSkills" : "Administrative support, Financial operations, Event logistics", "majorSkillsList" : [ "Administrative support", "Financial operations", "Event logistics" ], "coreResponsibilities" : "Process Concur reimbursements, Manage B2P vendor invoices, Reconcile departmental Corporate Card, Provide logistical support for Executive Director's courses, Provide logistical support for RSEL Fellowship, Maintain fellowship administrative data, Coordinate catering for events, Coordinate room bookings for events, Coordinate aesthetic setup for events, Monitor central interfaith inboxes, Schedule chaplains' plenary meetings, Process onboarding paperwork for new chaplains, Process internal rosters for new chaplains, Provide logistical support for all programming, Coordinate venue booking for programming, Coordinate catering for programming, Coordinate AV for programming, Act as primary staff presence for evening programs, Act as primary staff presence for weekend gatherings, Maintain and track donations, Track donor information, Prepare donation acknowledgments, Compile data for donor reports, Order office supplies, Maintain department website, Maintain digital records, Perform CRM data entry", "teamCollaboration" : "Cross-functional partnerships", "domainKnowledge" : "Interfaith engagement; Religious literacy; Religious dietary requirements", "domainList" : [ "interfaith-engagement", "religious-literacy", "religious-dietary-requirements" ], "domainSpecificKnowledge" : [ "Interfaith engagement", "Religious literacy", "Religious dietary requirements" ], "toolProficiency" : [ "Concur", "Buy2Pay", "Microsoft Office Suite" ], "continuousLearning" : "Professional development opportunities; Tuition assistance; Tuition reimbursement", "specialRequirements" : "Term appointment end date 6/30/2027, Evening support required, Occasional weekend support", "outcomesObjectives" : "Support outcome harvesting", "qualificationsBasic" : "3 years administrative experience, Proficiency in Microsoft Office Suite, Proficiency in collaborative software", "qualificationsPreferred" : "College degree preferred, Proficiency with Harvard financial systems, Proficiency with Concur, Proficiency with Buy2Pay, Proficiency with scheduling software, Customer service orientation, Familiarity with diverse cultural and religious dietary requirements", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive. Why join Harvard University Central Administration? Harvard University's Central Administration (CADM) is a 5,000+ employee organization that supports the university's overall excellence by understanding and serving the needs of its schools, students, faculty, staff, alumni, and surrounding communities. Through dynamic and collaborative partnerships, CADM provides high-quality and efficient services to the schools to help them achieve their goals. Presidential Initiative on Interfaith Engagement The Presidential Initiative on Interfaith Engagement is building a campus where respect for all identities flourishes, relationships bridge divides, and cooperation for the common good is a lived reality. The Initiative serves students, faculty, and staff across all of Harvard's schools, offices, and departments and from all religious, spiritual, and ethical backgrounds. In a world that often feels fractured, the Initiative provides the spaces, tools, and support to help the Harvard community replace assumption with inquiry and isolation with genuine relationship. The Initiative maintains a vibrant programming calendar — hosting 80+ events in the 2025–26 school year alone — forms partnerships across the university, and shapes its offerings on the foundations of inclusive infrastructure, religious literacy & agility, deep encounters, and meaning making. Position Summary: Reporting to the Assistant Director of Student Programs & Chaplaincy, the Administrative Coordinator provides administrative and logistical support for the department. This role performs a wide range of complex administrative, financial, and event-support duties. The coordinator acts as the primary financial systems user for the department, supports the Executive Director’s schedule/courses, and manages the administrative lifecycle of Harvard Chaplaincy requirements and student grants. Principal Duties and Responsibilities: * Financial Operations & Systems: Serves as the department's primary power-user for Harvard financial systems. Processes all Concur reimbursements, manages B2P vendor invoices, and holds/reconciles the departmental Corporate Card. * Executive, Academic & Fellowship Administration: Provides comprehensive logistical support for the Executive Director's academic courses and the RSEL Fellowship. Maintains all fellowship-related administrative data (attendance, grading logs, material distribution, and session recording) to optimize the Executive Director's capacity for high-level student mentorship. * Environment Architecture & Hospitality: Ensures the physical environment for all RSEL events reflects departmental values of hospitality and pluralism. Coordinates catering (with specific attention to religious dietary requirements), room bookings, and aesthetic setup to foster an inclusive and sacred space for dialogue. * Chaplaincy Administration: Monitors central interfaith inboxes. Schedules logistics for the monthly chaplains' plenary meetings and processes onboarding paperwork and internal rosters for new chaplains. * Event Logistics & Evening Support: Provides comprehensive logistical support for all programming, including venue booking, catering, and A/V coordination. Acts as the primary staff presence for regularly occurring evening student programs (including Fellowship sessions) and occasional weekend community gatherings. * Grant Lifecycle Management: Maintains and tracks donations and donor information (in coordination with Development), prepares routine donation acknowledgments, and compiles data for quarterly and annual donor reports. * General Operations: Provides for the smooth day-to-day flow of communications, including greeting visitors and ordering office supplies. Maintains the department website, digital records, and CRM data entry to support outcome harvesting. Please note: This position has a term appointment end date of 6/30/2027. ## Qualifications Basic Qualifications are the minimum requirements a candidate must meet to be considered for this role. * A minimum of 3 years of relevant administrative experience in an office environment. Proficiency in Microsoft Office Suite and collaborative software. Additional Qualifications and Skills: College degree preferred. Proficiency with Harvard financial systems (Concur, Buy2Pay) and scheduling software. Strong customer service orientation. Familiarity with diverse cultural and religious dietary requirements (e.g., Kosher, Halal) and holiday observances is highly desirable. ## Additional Information * Term Appointment End Date: 6/30/2027 * Standard Hours/Schedule: 35 hours per week * Visa Sponsorship: Harvard University is unable to provide visa sponsorship for this position * Pre-Employment Screening: Harvard University requires pre-employment reference and background screenings: Identity * Other Information: * Non-standard work week; regular schedule includes at least one to two evenings per week (e.g., Tuesday/Thursday shifted schedule) to support departmental programming and student events. * This position will have a 3-month orientation and review period. #LI-CS1 Work Format Details This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on [Employment Outside of Massachusetts](https://harvie.harvard.edu/sites/g/files/omnuum12046/files/humanresources/files/employmentoutsidema_policy.pdf). Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment. Salary Grade and Ranges This position is salary grade level 054. Please visit [Harvard's Salary Ranges](https://hr.harvard.edu/salary-ranges) to view the corresponding salary range and related information. Benefits Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to: * Generous paid time off including parental leave * Medical, dental, and vision health insurance coverage starting on day one * Retirement plans with university contributions * Wellbeing and mental health resources * Support for families and caregivers * Professional development opportunities including tuition assistance and reimbursement * Commuter benefits, discounts and campus perks Learn more about these and additional benefits on our [Benefits & Wellbeing Page](https://hr.harvard.edu/benefits-wellbeing). EEO/Non-Discrimination Commitment Statement Harvard University is committed to [equal opportunity](https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmationstatement.pdf) and [non-discrimination](https://provost.harvard.edu/sites/g/files/omnuum12476/files/2025-07/non-discriminationandanti-bullyingpolicies.pdf). We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes. Harvard has an [equal employment opportunity policy](https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmationstatement.pdf) that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's [non-discrimination policy](https://provost.harvard.edu/sites/g/files/omnuum12476/files/2025-07/non-discriminationandanti-bullyingpolicies.pdf). Harvard's [equal employment opportunity policy](https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmationstatement.pdf) and [non-discrimination policy](https://provost.harvard.edu/sites/g/files/omnuum12476/files/2025-07/non-discriminationandanti-bullyingpolicies.pdf) help all community members participate fully in work and campus life free from harassment and discrimination.", "summaryDescription" : "Administrative Coordinator at Harvard University. Skills: Administrative support, Financial operations, Event logistics. Process Concur reimbursements. 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As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? Watch Our Story: ' https://www.hdrinc.com/our-story' Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world. In the role of Administrative Project Coordinator, we'll count on you to: Type, format and organize project documents, reports, specifications and correspondence Create and maintain paper and electronic files Order insurance and monitor insurance certificates Apply company quality assurance guidelines and procedures for project document management Assist with and help coordinate meetings and presentations Exhibit professionalism with clients Work with multiple Project Managers and project teams as needed Assist with project guides, project reviews, project invoices and expense reports as needed Perform other duties as needed Preferred Qualifications Bachelor's degree Prior experience working as a project coordinator in an architecture office Proficiency in assisting with the creation of meeting minutes for project teams", "summaryDescription" : "Administrative Project Coordinator at HDR. Type project documents. Format project documents", "createdAt" : "2026-06-14T18:54:55.897", "lastUpdated" : "2026-06-16T03:34:15.193", "ingestTimestamp" : "2026-06-14T18:54:55.897", "mongoId" : "6a2c6e0974d8ee00a0920da5", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 65000, "salaryAnnualMax" : 85000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.6666667, "_score" : 644.2391, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Engineering", "llmIndustryConfidence" : 0.85 }, { "id" : "6a305854f292fd229cf41588", "title" : "Administrative Project Support Specialist", "company" : "Ehvert Inc", "industry" : "Consulting", "salary" : { "min" : 360000.0, "max" : 540000.0, "currency" : "UAH", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Entry-level Administrative Project Support Specialist in Ukraine, remote, adjusted for the engineering industry." }, "location" : "Ukraine", "locations" : [ "Ukraine" ], "timestamp" : "2026-06-16T06:42:40.106", "fingerprint" : "9550e395ccd04cb56e8de0d9a1e64e632b24976246a494d724c546a74e96122b", "source" : "breezyhr", "language" : "en", "applyUrl" : "https://ehvert-engineering-inc.breezy.hr/p/c931fa0bd07b-administrative-project-support-specialist", "externalId" : "c931fa0bd07b", "industryFunction" : { }, "structuredLocations" : [ { "country" : "Ukraine", "continent" : "eu", "workMode" : "remote" } ], "locationText" : "Ukraine", "employmentType" : "FULL_TIME", "domainKnowledge" : "Mission-Critical Facilities; Data Centers", "domainList" : [ "mission-critical-facilities", "data-centers" ], "domainSpecificKnowledge" : [ "Mission-Critical Facilities", "Data Centers" ], "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "Location: Ukraine, RemoteEngagement Type: Independent Contractor Agreement for Provision of Services (Long-Term) Industry: Mission-Critical Facilities, Data Centers Ehvert Mission Critical, a business unit within Salas O’Brien, a U.S.-based engineering and professional services firm, is seeking an", "summaryDescription" : "Administrative Project Support Specialist at Ehvert Inc", "createdAt" : "2026-06-15T22:12:43.822", "lastUpdated" : "2026-06-16T06:42:40.106", "ingestTimestamp" : "2026-06-15T22:12:43.822", "mongoId" : "6a305854f292fd229cf41588", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "200k+", "hasSalary" : false, "allSkills" : [ "Mission-Critical Facilities", "Data Centers" ], "skillCount" : 2, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.7777778, "_score" : 643.5111, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Engineering", "llmIndustryConfidence" : 0.85 }, { "id" : "69dde45b2beec4dd3d9a3e9b", "title" : "Administrative Program Coordinator", "company" : "Beckman Research Institute", "salary" : { "min" : 58000.0, "max" : 82000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market data for Administrative Program Coordinator in Monrovia, United States, adjusted for mid-seniority level and healthcare industry." }, "location" : "United States-California-Monrovia", "locations" : [ "United States-California-Monrovia", "Research Administration", "Hybrid, Days, Days" ], "timestamp" : "2026-06-16T01:10:57.723", "fingerprint" : "56b551bc539cdcca8f25da4daf0f9e31aa77aabbb769a95f04198e005fad8d7e", "source" : "taleo", "language" : "en", "applyUrl" : "https://aa067.taleo.net/careersection/ex/jobdetail.ftl?job=233804", "externalId" : "233804", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Monrovia", "state" : "California", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "34.1483499,-118.0014517" } ], "locationText" : "Monrovia, California, United States", "minimumEducation" : "Bachelor's", "remoteFriendly" : false, "rawDescription" : "Join the forefront of groundbreaking research at the Beckman Research Institute of City of Hope, where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. Our dedicated and compassionate faculty and staff are driven by a common mission: Contribute to innovative approaches in predicting, preventing, and curing diseases, shaping the future of medicine through cutting-edge research. We are looking for an Administrative Program Coordinator to support the department of Molecular Diagnostics and Experimental Therapeutics (MDET). You will provide high‑level administrative, programmatic, and operational support to senior faculty leadership and departmental programs. The position performs a broad range of complex, diversified, and confidential administrative duties requiring independent judgment, discretion, and a high degree of professionalism. Your responsibilities will include executive calendar and meeting management, coordination of research and academic programs, faculty affairs and recruitment support, financial and business operations assistance, and liaison with internal and external stakeholders. This role requires exceptional organizational skills, meticulous attention to detail, and the ability to manage multiple priorities in a fast‑paced, research‑intensive environment. You will serve as a key partner to faculty leadership by anticipating needs, streamlining workflows, and ensuring administrative, compliance, and operational processes are executed efficiently and in alignment with institutional policies. The position requires flexibility, strong communication skills, and the ability to work independently while contributing to the overall success of the department and institution. You will be responsible for: Executive & Faculty Administrative Support Provides high-level administrative support to senior faculty leadership, including management of complex calendars, meetings, priorities, and confidential communications. Utilizes independent judgment to manage competing priorities, shifting deadlines, and sensitive information. Conducts daily and ongoing check-ins with faculty leadership to review status updates, evolving priorities, and scheduling needs, including coordination during remote and on-site work. Program, Project, and Research Administration Coordinates and administers departmental programs, initiatives, and projects in support of research, academic, and institutional goals. Supports faculty recruitment, global scholars, postdoctoral fellows, and staff scientists by coordinating interviews, documentation, onboarding, and offboarding processes. Oversee logistics for lab meetings, research forums, symposiums, and seminar series, including room scheduling, materials preparation, speaker coordination, and technology support. Financial, Budgetary, and Business Operations Support Assists with departmental business operations including budget tracking, purchasing, procurement card reconciliation, expense reporting, travel authorization, and account monitoring in compliance with institutional and extramural funding policies. Coordinates travel logistics for faculty leadership, including flights, lodging, ground transportation, itineraries, and required approvals. Monitors expenditure and reconciles transactions in collaboration with business managers and finance offices. Faculty Affairs, HR, and Compliance Coordination Assist with Administrative coordination of faculty appointments, promotions, time and effort reporting, and related personnel processes in collaboration with leadership and institutional partners. Initiates and manages Global Scholars Program (GSP) processes, including interviews, visa documentation, compliance tracking, onboard logistics, and liaison with internal offices. Facilitate onboarding and offboarding processes for employees, visiting scholars, and trainees, ensuring timely access to systems, facilities, and resources. Communications, External Relations, and Collaboration Support Serves as a primary point of contact and liaison for internal and external stakeholders, including collaborators, visiting faculty, vendors, and institutional offices. Supports recruitment and collaboration outreach activities, including preparation of materials, tracking engagement, and maintaining logs of outreach efforts. Assists with preparation and maintenance of faculty CVs, biosketches, and professional profiles, including tracking publications and research metrics. Digital Content, Reporting, and Information Management Maintains and updates departmental websites and digital content to reflect publications, staffing changes, and research activities. Coordinates preparation and distribution of communications, agendas, reports, and meeting materials. Maintains shared drives, files, databases, and documentation to ensure accuracy, compliance, and accessibility. Office & Operational Coordination Overseas day-to-day office operations, including space coordination, office supplies, equipment requests, and facilities support. Coordinates visitor logistics, meeting room setups, and general administrative workflows to ensure operational efficiency. Your qualifications should include: Bachelor’s degree. Equivalent experience may substitute for minimum education requirements. 3 or more years of experience in business administration, clinical research or healthcare environment City of Hope employees pay is based on the following criteria: work experience, qualifications, and work location. City of Hope is an equal opportunity employer. To learn more about our Comprehensive Benefits, please CLICK HERE . United States-California-Monrovia", "summaryDescription" : "Administrative Program Coordinator at Beckman Research Institute", "createdAt" : "2026-06-14T20:49:34.445", "lastUpdated" : "2026-06-16T01:10:57.723", "ingestTimestamp" : "2026-06-14T20:49:34.445", "mongoId" : "69dde45b2beec4dd3d9a3e9b", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 58000, "salaryAnnualMax" : 82000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.5555556, "_score" : 640.4382, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2cd24774d8ee00a0a3405c", "title" : "Senior Administrative Project Coordinator - Architecture", "company" : "HDR", "salary" : { "min" : 75000.0, "max" : 105000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline adjusted for senior role, industry, and location in Raleigh, NC." }, "location" : "United States-North Carolina-Raleigh", "locations" : [ "United States-North Carolina-Raleigh" ], "timestamp" : "2026-06-16T03:53:11.637", "fingerprint" : "d6729495f30f8c1084fe5352d16e414378bb43d55f6e17c7fbd373de3c9a2f99", "source" : "taleo", "language" : "en", "applyUrl" : "https://hdr.taleo.net/careersection/ex/jobdetail.ftl?job=784078", "externalId" : "784078", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Raleigh", "state" : "North Carolina", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "35.7803977,-78.6390989" } ], "locationText" : "Raleigh, North Carolina, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "Senior", "coreResponsibilities" : "Assist leadership with executive administrative support, Prepare operating plans and special reports, Execute electronic signatory procedures, Maintain record of assigned workstations, Coordinate with internal I. T. team, Manage communications, Schedule and prepare materials for meetings, Assist with coordination of internal staff events, Support employee engagement committees, Oversee reception desk coverage, Ensure back-up for administrative team members, Participate in monthly meetings with area leadership, Support Principals with administrative tasks, Schedule and coordinate weekly Studio Meetings, Support Studio Design Series, Spearhead events to support Studio Culture, Manage Studio Purchase Card, Manage Incidental Requisitions, Exhibit professionalism with clients, Perform other duties as needed, Organize, process, and follow up on Construction Administration, Track Construction Administration processes, Track subconsultant RFI and Submittal responses, Administer timely return of correspondences, Apply company quality assurance guidelines, Manage project documents, Work with Architecture Project Managers, Work with project teams, Act as Quality Coordinator for North Carolina offices, Schedule ongoing project reviews, Manage documentation of project reviews, Assign reviewers for project reviews, Document quarterly quality review checks, Assist Project Manager with project development activities, Assist Project Manager with project initiation activities, Assist Project Manager with project planning activities, Assist Project Manager with project execution activities, Assist Project Manager with project closeout activities, Produce written materials, Proofread written materials, Format written materials, Organize written materials, Create paper files, Maintain paper files, Create electronic files, Maintain electronic files, Order insurance, Monitor insurance certificates, Facilitate subconsultant procurement process, Coordinate meetings and presentations, Produce project guides, Produce meeting minutes, Produce project invoices, Produce numerical data, Produce reports, Produce project specifications, Produce correspondence", "domainKnowledge" : "Architecture practice", "domainList" : [ "architecture-practice" ], "domainSpecificKnowledge" : [ "Architecture practice" ], "toolProficiency" : [ "Newforma software" ], "qualificationsBasic" : "US Citizenship required", "qualificationsPreferred" : "7 years related experience, Experience in Engineering, Architecture, or Construction industry, Comfortable handling confidential information", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? Watch Our Story: ' https://www.hdrinc.com/our-story' Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world. We believe architecture is more than designing buildings, it’s about providing solutions to societal challenges and creating stronger, more vibrant communities. As part of our Architecture practice at HDR, you’ll contribute to the design and delivery of spaces and experiences that advance community well-being around the world. From healing environments and learning spaces to research labs and civic landmarks and infrastructure, your work will directly influence how individuals experience the world around them. We bring together architects, planners, designers, and technical experts to solve complex design challenges with creativity, curiosity, and collaboration. From championing design excellence with an emphasis on resilience and sustainability to pioneering innovative building technologies, your contributions will leave a lasting impact on the built environment. This isn’t just a job, it’s a chance to drive meaningful change and help define the future of our communities. In the role of Senior Administrative Project Coordinator in our Raleigh Architecture studio, you’ll have responsibility for general administrative functions as well as project coordinator functions. General Administrative responsibilities are for the Raleigh office and include: • Assist the leadership with executive administrative support, and preparation of operating plans and other special reports • Execute electronic signatory procedures for contracts, proposals, and business forms • Maintain a record of assigned workstations in the office and coordinate with internal I.T. team when staff relocate to new workstations • Manage communications, including SharePoint site, scheduling and preparing materials for meetings • Assist with the coordination of internal staff events • Support employee engagement committees • Oversee reception desk coverage and ensure back-up for other administrative team members as needed • Participate in monthly meetings with area leadership • Help support Principals with Administrative tasks such as: Scheduling and coordinating weekly Studio Meetings, Supporting Studio Design Series • Spearheading events to support Studio Culture, and Manage Studio Purchase Card and Incidental Requisitions. • Exhibit professionalism with clients (internal and external). • Perform other duties as needed Project Coordinator responsibilities are for the Raleigh office unless stated otherwise and include: • Work with multiple Project Architects to organize, process, and follow up on Construction Administration tasks via Newforma software. • Help track Construction Administration processes, subconsultant RFI and Submittal responses, and help administer timely return of all correspondences to the Contractor/Owner. • Apply company quality assurance guidelines and procedures for project document management. • Work with multiple Architecture Project Managers and project teams as needed. • Act as Quality Coordinator for (2) North Carolina offices (Raleigh and Charlotte) which includes scheduling ongoing project reviews, managing documentation of said reviews, scheduling, assigning reviewers and documenting quarterly quality review checks. • Assist Project Manager with a variety of project development, initiation, planning, execution, and closeout activities. • Produce, proofread, format and/or organize a variety of written materials such as project guides, meeting minutes, project invoices, numerical data, reports, project specifications, correspondence and other documentation. • Create and maintain paper and electronic files. • Order insurance and monitor insurance certificates. • Facilitate subconsultant procurement process. • Assist with and help coordinate meetings and presentations. • Help support Principals with Administrative tasks such as: Scheduling and coordinating weekly Studio Meetings, Supporting Studio Design Series, • Spearheading events to support Studio Culture and Manage Studio Purchase Card and Incidental Requisitions. • Exhibit professionalism with clients (internal and external). • Perform other duties as needed. Preferred Qualifications • A minimum of 7 years related experience • Previous professional experience in the Engineering, Architecture, or Construction industry in a similar capacity • Comfortable handling confidential information • Excellent written and verbal communication skills • Solid interpersonal skills • Strong time management skills and ability to prioritize • Highly organized with exceptional attention to detail Due to client contract requirements US Citizenship is required. ", "summaryDescription" : "Senior Administrative Project Coordinator - Architecture at HDR. Assist leadership with executive administrative support. 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If you have home health scheduling experience, this is a great opportunity to join a new and growing office with strong potential for career growth and advancement. If you are looking for an exciting career opportunity in a growing industry, an Operations Coordinator could be the position for you. BAYADA believes that our clients and their families deserve home health care delivered with compassion, excellence, and reliability. We want you to apply your energy and skills in this dynamic, entrepreneurial environment and become an integral part of a caring, professional team that is instrumental in providing the highest quality care to our clients. Responsibilities for an Operations Coordinator: Provide superior customer service and quality home care Focus on managing coordination of client services and emergent scheduling issues Manage your Client Services Manager caseload while proactively growing it Build lasting relationships with clients, referral sources, payors and community organizations Develop strong, communicative relationships with the team Maintain effective fiscal management of your caseload by monitoring metrics (admissions, % Medicare, referrals rejected by reason, etc.) Client Services Managers will partner with Clinical Managers to provide supervision and support to field employees Qualifications for a Operations Coordinator: Bachelor degree is preferred. Prior knowledge of/experience with Medicare, HomeCare Homebase, and OASIS a plus Prior supervisory experience a plus Demonstrated record of successfully taking on increased responsibility (goal achievement) Ambition to grow and advance beyond current position Strong computer skills required (electronic medical record) Excellent communication and interpersonal skills Why you'll love BAYADA: Base salary: a range of $48,000-$52,000 based on qualifications BAYADA Home Health Care offers the stability and structure of a national company with the values and culture of a family-owned business. Award-winning workplace: proud to be recognized as a Best Place to Work by Newsweek, Forbes, and Glassdoor. Weekly pay AMAZING culture: we are a mission driven nonprofit organization, focused around three core values of compassion, reliability, and excellence. Strong employee values and recognition: we utilize a BAYADA Celebrates page for daily recognition, along with Hero spotlights, Key Action of the Week meetings to connect back to our mission and celebrate staff, discounts/perks and partnerships, an Awards Weekend trip, and more. Diversity, equity, inclusion, and belonging: Join groups like our Women in Limitless Leadership Employee Resource Council, Lean In circles, Racial and Ethnic Diversity (RED) Council, Pride LGBTQIA+ Council, Military Community Network, Solutions and Accessibility for Equality (SAFE) Council, Fostering Acceptance Inspiring Trust and Harmony (F.A.I.T.H), and more. Growth opportunities: advancement opportunities, continued education opportunities, Udemy courses, webinars, and more Check out our blog: https://www.bayada.com/search?q=Newsweek Benefits: BAYADA Home Health Care offers a comprehensive benefits plan that includes the following: Paid holidays, vacation and sick leave, vision, dental and medical health plans, employer paid life insurance, 401k with company match, direct deposit and employee assistance program. To learn more about BAYADA Home Health Care benefits, https://www.bayada.com/benefits #LIRX As an accredited, regulated, certified, and licensed home health care provider, BAYADA complies with all state/local mandates. BAYADA is celebrating 50 years of compassion, excellence, and reliability. Learn more about our 50th anniversary celebration and how you can join in here. BAYADA Home Health Care, Inc., and its associated entities and joint venture partners, are Equal Opportunity Employers. All employment decisions are made on a non-discriminatory basis without regard to sex, race, color, age, disability, pregnancy or maternity, sexual orientation, gender identity, citizenship status, military status, or any other similarly protected status in accordance with federal, state and local laws. Hence, we strongly encourage applications from people with these identities or who are members of other marginalized communities.", "summaryDescription" : "Operations Coordinator at BAYADA Home Health Care", "postedDate" : "2026-06-15T23:21:24.764", "createdAt" : "2026-06-15T23:21:24.764", "lastUpdated" : "2026-06-16T08:58:40.532", "ingestTimestamp" : "2026-06-15T23:21:24.764", "mongoId" : "6a3056b2f292fd229cf2d138", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 48000, "salaryAnnualMax" : 52000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "_score" : 639.0393, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.95 }, { "id" : "6a30a049f292fd229c10bd97", "title" : "Research Support Officer", "company" : "Griffith University", "industry" : "Higher Education", "salary" : { "min" : 94966.0, "max" : 101295.0, "currency" : "USD", "frequency" : "yearly" }, "location" : "Nathan, QLD, Australia", "locations" : [ "Nathan", "QLD", "Australia" ], "timestamp" : "2026-06-16T12:08:12.994", "fingerprint" : "dd164ffb38ec2d950002bc150c97899529aa897ff7b4195714f48ab2b4c6bea8", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/GriffithUniversity/744000132296459-research-support-officer", "externalId" : "744000132296459", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Nathan", "state" : "Queensland", "country" : "Australia", "continent" : "oc", "source" : "llm", "workMode" : "onsite", "geo" : "-27.5485110,153.0523165" } ], "locationText" : "Nathan, Queensland, Australia", "employmentType" : "FULL_TIME", "experienceMinYears" : 15, "experienceMaxYears" : 99, "experienceLevel" : "executive", "professionalSkills" : [ "Event management", "Content development" ], "hardSkillsList" : [ "Data analysis", "Report preparation" ], "hardSkills" : [ { "name" : "Data analysis", "level" : "intermediate" }, { "name" : "Report preparation", "level" : "intermediate" } ], "majorSkills" : "Research operations support, Administrative support, Event coordination", "majorSkillsList" : [ "Research operations support", "Administrative support", "Event coordination" ], "coreResponsibilities" : "Undertake operational work, Undertake administrative work, Undertake project work, Provide admin support to Dean, Provide support to committees, Provide support to working groups, Coordinate events, Coordinate workshops, Coordinate communication activities, Develop web content, Develop intranet content, Develop promotional content, Draft social media content, Administer small grant programs, Coordinate grant applications, Support grant assessment, Process grant reporting, Support HR functions, Support finance functions, Process payments, Process invoicing, Manage small budgets, Handle routine correspondence, Prepare data reports, Analyse data reports, Track research performance outputs, Monitor research profile platforms, Promote School strategic programs, Promote Research Entities strategic programs", "teamCollaboration" : "Support research activities at Group level; Support research activities at School level; Support research activities at Department level; Support research activities at Research Entity level", "projectManagementSkills" : [ "Project work coordination" ], "domainKnowledge" : "University finance systems; University HR systems; University communication systems; University event management systems", "domainList" : [ "university-finance-systems", "university-hr-systems", "university-communication-systems", "university-event-management-systems" ], "domainSpecificKnowledge" : [ "University finance systems", "University HR systems", "University communication systems", "University event management systems" ], "toolProficiency" : [ "Symplectic Elements", "Griffith Experts" ], "communicationSkills" : "Stakeholder interaction", "documentationSkills" : "Report preparation", "specialRequirements" : "Australian working rights, Criminal history check", "outcomesObjectives" : "Contribute to effective functioning of research operations", "qualificationsBasic" : "Relevant degree or equivalent experience, High level of organisational abilities, High attention to detail, Exceptional communication skills, Ability to interact effectively with stakeholders", "qualificationsPreferred" : "Understanding of university systems", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Every institution values excellence. What matters most is why. Griffith was created to be a different type of university. You’ll find we’re about leading research, academic excellence, and the transformative power of education. But what sets us apart is why those things matter and how you’ll achieve them. Why? Griffith brings together exceptional minds like yours from across the globe and from all walks of life. Here, we do incredible work, questioning and challenging, always in the pursuit of excellence. We are seeking a highly organised and motivated Research Support Officer (RSO) to join our Group Research Operations Team within the Griffith Business School. Working under broad direction, the Research Support Officer (RSO) is responsible for providing high level operational support across a diverse range of research, administrative, event, and communication activities that contribute to the effective functioning of the Group’s research operations. This position formally reports to the Research Support Manager, and sits in the Dean Research operations team, however, the as position operates as a shared resource, the RSO may be allocated to support research activities at a Group, School/Department or Research Entity level. Key responsibilities will include: * Undertake operational, administrative and project work, including admin support to the Dean Research, committees and working groups, and other project activities. * Coordination of events, workshops and communication activities to support research & external engagement, profile and impact, including development of web, intranet and promotional content, draft communication content for social media as required. * Administer small grant programs, including application coordination, assessment support and reporting. * Provide support across HR functions and finance including processing payments, invoicing, small budgets, and routine correspondence related to projects. * Preparation and/or analysis of data and reports to track research performance outputs (e.g. publications and income) and monitor research profile platforms (Symplectic Elements/Griffith Experts) to support visibility and external engagement. * Promote the School and Research Entities' strategic programs. About you To be successful in this role, you will need: * A relevant degree, or an equivalent combination of relevant experience and/or education/training. * Demonstrated high level of organisational and multitasking abilities with high attention to detail. * Exceptional communication skills with ability to interact effectively with stakeholders at all levels. * Strong team player. * Understanding of university systems relating to finance, HR, communications, and event management is highly desirable. What we can offer This is a full-time continuing position based at Griffith University Brisbane South (Nathan), with an expectation to relocate to the Brisbane City precinct (South Bank, CBD, or a combination of both) from 2027. As a multi-site university, Griffith may also require work across other locations as needed. Salary Range The full time equivalent base salary will be HEW Level 6 range $94,966 - $101,295 per annum + 17% superannuation. The total FTE package will be in the range $111,110 - $118,515 per annum. ## Additional Information At Griffith, we’re committed to providing a safe and inclusive environment for all - whoever you are and wherever you’re from. If you require any accommodations, we welcome you to let us know so we can work with you to participate fully in our recruitment experience. Griffith University values diversity, inclusion and flexibility and we encourage Aboriginal and Torres Strait Islander, and people of all backgrounds to apply. For more information please visit our [Equity, Diversity and Inclusion](https://www.griffith.edu.au/equity#:~:text=At%20Griffith%20we%20understand%20that,safe%2C%20supportive%20and%20productive%20environment) page. Our University is committed to fostering a safe, respectful and inclusive community for all. In alignment with the National Higher Education Code to Prevent and Respond to Gender-based Violence (2025), Griffith University includes a declaration as part of the recruitment journey to uphold the values and standards of our community. Griffith University also maintains a strict zero-tolerance policy against all forms of modern slavery. For more information, please refer to Griffith’s [Modern Slavery Policy](https://www.griffith.edu.au/data/assets/pdf_file/0037/1687357/Modern-Slavery-Policy.pdf). How to apply Please submit your application online and ensure it includes the following: * A covering letter outlining your suitability for the role (please refer to the Job Description/Key Accountabilities above and the [position description](https://c.smartrecruiters.com/sr-company-attachments-prod-aws-dc5/6270a42b9da2f23e08f16ddd/7d2902b1-89ac-4f2b-b360-00b94e5c06dd?r=s3-eu-central-1)). * Current curriculum vitae/resume including full contact details. Applicants must have Australian working rights. Sponsorship is not offered and successful candidates may be subject to a criminal history check. For further information specifically about this role, please contact Khyla Truloff, via email: k.truloff@griffith.edu.au. Closing date: Sunday, 28th June 2026 at 11:59pm AEST. All applications must be submitted online. Please allow at least 1 – 2 weeks from the closing date to expect an application update.", "summaryDescription" : "Research Support Officer at Griffith University. Skills: Research operations support, Administrative support, Event coordination. Undertake operational work. 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What matters most is why. Griffith was created to be a different type of university. You’ll find we’re about leading research, academic excellence, and the transformative power of education. But what sets us apart is why those things matter and how you’ll achieve them. Why? Griffith brings together exceptional minds like yours from across the globe and from all walks of life. Here, we do incredible work, questioning and challenging, always in the pursuit of excellence. We are seeking a highly organised and motivated Research Support Officer (RSO) to join our Group Research Operations Team within the Griffith Business School. Working under broad direction, the Research Support Officer (RSO) is responsible for providing high level operational support across a diverse range of research, administrative, event, and communication activities that contribute to the effective functioning of the Group’s research operations. This position formally reports to the Research Support Manager, and sits in the Dean Research operations team, however, the as position operates as a shared resource, the RSO may be allocated to support research activities at a Group, School/Department or Research Entity level. Key responsibilities will include: * Undertake operational, administrative and project work, including admin support to the Dean Research, committees and working groups, and other project activities. * Coordination of events, workshops and communication activities to support research & external engagement, profile and impact, including development of web, intranet and promotional content, draft communication content for social media as required. * Administer small grant programs, including application coordination, assessment support and reporting. * Provide support across HR functions and finance including processing payments, invoicing, small budgets, and routine correspondence related to projects. * Preparation and/or analysis of data and reports to track research performance outputs (e.g. publications and income) and monitor research profile platforms (Symplectic Elements/Griffith Experts) to support visibility and external engagement. * Promote the School and Research Entities' strategic programs. About you To be successful in this role, you will need: * A relevant degree, or an equivalent combination of relevant experience and/or education/training. * Demonstrated high level of organisational and multitasking abilities with high attention to detail. * Exceptional communication skills with ability to interact effectively with stakeholders at all levels. * Strong team player. * Understanding of university systems relating to finance, HR, communications, and event management is highly desirable. What we can offer This is a full-time continuing position based at Griffith University Brisbane South (Nathan), with an expectation to relocate to the Brisbane City precinct (South Bank, CBD, or a combination of both) from 2027. As a multi-site university, Griffith may also require work across other locations as needed. Salary Range The full time equivalent base salary will be HEW Level 6 range $94,966 - $101,295 per annum + 17% superannuation. The total FTE package will be in the range $111,110 - $118,515 per annum. ## Additional Information At Griffith, we’re committed to providing a safe and inclusive environment for all - whoever you are and wherever you’re from. If you require any accommodations, we welcome you to let us know so we can work with you to participate fully in our recruitment experience. Griffith University values diversity, inclusion and flexibility and we encourage Aboriginal and Torres Strait Islander, and people of all backgrounds to apply. For more information please visit our [Equity, Diversity and Inclusion](https://www.griffith.edu.au/equity#:~:text=At%20Griffith%20we%20understand%20that,safe%2C%20supportive%20and%20productive%20environment) page. Our University is committed to fostering a safe, respectful and inclusive community for all. In alignment with the National Higher Education Code to Prevent and Respond to Gender-based Violence (2025), Griffith University includes a declaration as part of the recruitment journey to uphold the values and standards of our community. Griffith University also maintains a strict zero-tolerance policy against all forms of modern slavery. For more information, please refer to Griffith’s [Modern Slavery Policy](https://www.griffith.edu.au/data/assets/pdf_file/0037/1687357/Modern-Slavery-Policy.pdf). How to apply Please submit your application online and ensure it includes the following: * A covering letter outlining your suitability for the role (please refer to the Job Description/Key Accountabilities above and the [position description](https://c.smartrecruiters.com/sr-company-attachments-prod-aws-dc5/6270a42b9da2f23e08f16ddd/7d2902b1-89ac-4f2b-b360-00b94e5c06dd?r=s3-eu-central-1)). * Current curriculum vitae/resume including full contact details. Applicants must have Australian working rights. Sponsorship is not offered and successful candidates may be subject to a criminal history check. For further information specifically about this role, please contact Khyla Truloff, via email: k.truloff@griffith.edu.au. Closing date: Sunday, 28th June 2026 at 11:59pm AEST. All applications must be submitted online. Please allow at least 1 – 2 weeks from the closing date to expect an application update.", "summaryDescription" : "Research Support Officer at Griffith University. Skills: Research operations support, Administrative support, Event coordination. Undertake operational work. Undertake administrative work", "postedDate" : "2026-06-15T23:15:07.000", "createdAt" : "2026-06-16T03:34:54.538", "lastUpdated" : "2026-06-16T12:55:49.843", "ingestTimestamp" : "2026-06-16T03:34:54.538", "mongoId" : "6a309199f292fd229c0bf690", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 94966, "salaryAnnualMax" : 101295, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ "Data analysis", "Report preparation", "Research operations support", "Administrative support", "Event coordination", "Event management", "Project management", "Project work", "University systems", "Research operations", "Symplectic Elements", "Griffith Experts" ], "skillCount" : 12, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 1.0, "_score" : 635.3616, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Education", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2cde1274d8ee00a0a582ec", "title" : "Administrative Coordinator – Marketing Operations", "company" : "The Nielsen Company", "industry" : "Broadcast Media", "salary" : { "min" : 365000.0, "max" : 545000.0, "currency" : "MXN", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Mexico City, adjusted for mid-seniority, full-time employment in the media industry for a company of Nielsen's size." }, "location" : "Mexico City, MX", "locations" : [ "Mexico City", "MX" ], "timestamp" : "2026-06-15T11:59:18.692", "fingerprint" : "c4bf85b1efe2187b882cdbd40a6e3020fc927d892becdba363c78dd6720d6a8b", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/TheNielsenCompany/3743990013607386-administrative-coordinator-marketing-operations", "externalId" : "3743990013607386", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Mexico City", "country" : "Mexico", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "19.3207722,-99.1514678" } ], "locationText" : "Mexico City, Mexico", "employmentType" : "FULL_TIME", "experienceMinYears" : 3, "experienceLevel" : "not-applicable", "technicalSkills" : "SAP, Workday, Google Workspace, Concur", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning" ], "hardSkillsList" : [ "Expense management", "Purchase order processing", "Team onboarding", "Team offboarding", "IT provisioning", "Systems access" ], "hardSkills" : [ { "name" : "Expense management", "level" : "intermediate" }, { "name" : "Purchase order processing", "level" : "intermediate" }, { "name" : "Team onboarding", "level" : "intermediate" }, { "name" : "Team offboarding", "level" : "intermediate" }, { "name" : "IT provisioning", "level" : "intermediate" }, { "name" : "Systems access", "level" : "intermediate" } ], "majorSkills" : "Operational backbone, Process optimization, Policy compliance", "majorSkillsList" : [ "Operational backbone", "Process optimization", "Policy compliance" ], "coreResponsibilities" : "Coordinate travel bookings, Process expense reports, Reconcile corporate credit cards, Initiate purchase orders, Track purchase orders, Manage vendor contracts, Coordinate onboarding logistics, Coordinate offboarding logistics, Provision IT equipment, Grant systems access, Plan cross-functional events, Execute cross-functional offsites, Maintain team documentation, Maintain distribution lists, Maintain org charts", "teamCollaboration" : "Support senior leaders; Support team members; Liaise with Facilities; Liaise with IT; Liaise with HR", "domainKnowledge" : "Marketing operations", "domainList" : [ "marketing-operations" ], "domainSpecificKnowledge" : [ "Marketing operations" ], "toolProficiency" : [ "SAP", "Workday", "Google Workspace", "Concur" ], "documentationSkills" : "Team documentation", "problemSolvingSkills" : "Fixing operational bottlenecks", "outcomesObjectives" : "Operational excellence; Compliance accuracy; Process timeliness", "qualificationsBasic" : "3+ years corporate operations, 3+ years team coordination, 3+ years administration, Fluent in English", "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "At Nielsen, we are passionate about our work to power a better media future for all people by providing powerful insights that drive client decisions and deliver extraordinary results. Our talented, global workforce is dedicated to capturing audience engagement with content - wherever and whenever it’s consumed. Together, we are proudly rooted in our deep legacy as we stand at the forefront of the media revolution. When you join Nielsen, you will join a dynamic team committed to excellence, perseverance, and the ambition to make an impact together. We champion you, because when you succeed, we do too. We enable your best to power our future. We are seeking a detail-oriented, process-focused Administrative Coordinator to own and optimize the operational backbone of our Marketing organization. In this role, you will manage five critical operational domains for our Leadership team: business travel, expense management, purchase orders, team onboarding/offboarding, and team logistics. You will establish clear processes, ensure policy compliance, and maintain the systems that allow five senior leaders and 30+ team members to operate efficiently. You will be measured on operational excellence, compliance accuracy, and process timeliness. What You'll Do * Travel & Expense Management: Coordinate travel bookings and itineraries for the Marketing team. Process expense reports and reconcile corporate credit cards (P-cards) via Concur, ensuring strict compliance with company policies. * Operations & Vendor Administration: Initiate and track Purchase Orders (POs) through internal workflows and manage vendor contracts. Coordinate onboarding/offboarding logistics, including IT provisioning and systems access (SAP, Workday, Google Workspace). * Logistics & Team Resources: Plan and execute large cross-functional events and offsites. Maintain accurate team documentation, distribution lists, and org charts, while serving as the primary liaison for Facilities, IT, and HR. ## Qualifications * Experience & Language: 3+ years in corporate operations, team coordination, or administration supporting multiple stakeholders. Fluent in English. * Process & Systems Thinker: You love building workflows, fixing operational bottlenecks, and working against clear timelines and SLAs. * Independent & Professional: You work well without daily direction, own your responsibilities, and have the confidence to enforce policies and handle data discreetly. * Technical Skills: Proficient with Google Workspace, SAP (procurement), Concur (expenses), Workday (HRIS), and quick to learn new enterprise tools. #LI-YL1 ## Additional Information Please be aware that job-seekers may be at risk of targeting by scammers seeking personal data or money. Nielsen recruiters will only contact you through official job boards, LinkedIn, or email with a [nielsen.com](http://nielsen.com/) domain. Be cautious of any outreach claiming to be from Nielsen via other messaging platforms or personal email addresses. Always verify that email communications come from an @[nielsen.com](http://nielsen.com/) address. If you're unsure about the authenticity of a job offer or communication, please contact Nielsen directly through our official website or verified social media channels.", "summaryDescription" : "Administrative Coordinator – Marketing Operations at The Nielsen Company. Skills: Operational backbone, Process optimization, Policy compliance. Coordinate travel bookings. 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Our talented, global workforce is dedicated to capturing audience engagement with content - wherever and whenever it’s consumed. Together, we are proudly rooted in our deep legacy as we stand at the forefront of the media revolution. When you join Nielsen, you will join a dynamic team committed to excellence, perseverance, and the ambition to make an impact together. We champion you, because when you succeed, we do too. We enable your best to power our future. We are seeking a detail-oriented, process-focused Administrative Coordinator to own and optimize the operational backbone of our Marketing organization. In this role, you will manage five critical operational domains for our Leadership team: business travel, expense management, purchase orders, team onboarding/offboarding, and team logistics. You will establish clear processes, ensure policy compliance, and maintain the systems that allow five senior leaders and 30+ team members to operate efficiently. You will be measured on operational excellence, compliance accuracy, and process timeliness. What You'll Do * Travel & Expense Management: Coordinate travel bookings and itineraries for the Marketing team. Process expense reports and reconcile corporate credit cards (P-cards) via Concur, ensuring strict compliance with company policies. * Operations & Vendor Administration: Initiate and track Purchase Orders (POs) through internal workflows and manage vendor contracts. Coordinate onboarding/offboarding logistics, including IT provisioning and systems access (SAP, Workday, Google Workspace). * Logistics & Team Resources: Plan and execute large cross-functional events and offsites. Maintain accurate team documentation, distribution lists, and org charts, while serving as the primary liaison for Facilities, IT, and HR. ## Qualifications * Experience & Language: 3+ years in corporate operations, team coordination, or administration supporting multiple stakeholders. Fluent in English. * Process & Systems Thinker: You love building workflows, fixing operational bottlenecks, and working against clear timelines and SLAs. * Independent & Professional: You work well without daily direction, own your responsibilities, and have the confidence to enforce policies and handle data discreetly. * Technical Skills: Proficient with Google Workspace, SAP (procurement), Concur (expenses), Workday (HRIS), and quick to learn new enterprise tools. #LI-YL1 ## Additional Information Please be aware that job-seekers may be at risk of targeting by scammers seeking personal data or money. Nielsen recruiters will only contact you through official job boards, LinkedIn, or email with a [nielsen.com](http://nielsen.com/) domain. Be cautious of any outreach claiming to be from Nielsen via other messaging platforms or personal email addresses. Always verify that email communications come from an @[nielsen.com](http://nielsen.com/) address. 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We focus on management consulting, funding, and digital solutions. Originating from Central and Eastern Europe, we also deliver projects across Central Asia, the Middle East, and the United States. Our Headquarters team supports Civitta’s daily operations across countries within HR, recruitment, marketing, finance, administration, legal, and other internal functions. If you enjoy structure, solving problems, and if you challenge “it’s not possible” as a final answer, this could be a great fit. Take the step towards your journey with us and join us as an Operations Specialist (Administrative Assistant) in Bucharest. ## You will Provide a welcoming atmosphere for our staff, vendors, and clients; Maintain files and office supplies; Manage/schedule business trips/order tickets; Assist on HR matters, such as contracts drafting, work supply preparation, accounts, perks for employees administration; Assist with accounting for companies (basic management of invoices/expenditures); Assist with general administrative documentation, such as archiving, ensuring correct and timely signing of documents; Organize social activities locally and internationally; Ensure uniform operating conditions according to company rules and policies foroffices in the region. ## Requirements Highly proficient in spoken and written Romanian and English; College or University degree (can be a fresh graduate or last year student available to work full-time); 1 year of experience in position at administration; Ability to multi-task, organize, and prioritize work; Great communication skills; Reliability, diligence, and attention to details; The ability to manage pressure; Ability to prioritize tasks and workload; Pro-active approach to problem solution, „can do“ attitude. ## Benefits Professional Growth - We support your career development, offering performance and salary reviews once a year to ensure your progress is recognized and rewarded. Flexible Working Hours - Manage your workday with flexibility and the option to work from home when needed, while enjoying our city-centre office as a convenient, collaborative workspace. Gifts Programme - Welcome boxes, birthday surprises, and holiday cheer ensure your special moments are always recognized. Build experience working with colleagues and clients across multiple countries while contributing to projects with regional impact.", "summaryDescription" : "Operations Specialist (Administrative Assistant) at Civitta. Skills: Process management, Cross-functional coordination, Vendor management, Stakeholder management. Provide welcoming atmosphere. 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Provide procedural guidance to junior staff and coordinate with other assistants to ensure smooth administrative operations.", "toolProficiency" : [ "Microsoft Office Suite" ], "communicationSkills" : "oral communication; written communication", "documentationSkills" : "document preparation; proofreading; editing", "problemSolvingSkills" : "process improvement; workflow efficiency", "specialRequirements" : "Incumbent is expected to work under minimum supervision, exercise considerable initiative, sound judgment, and utmost discretion. Only candidates currently residing in the Washington DC metro area will be considered.", "outcomesObjectives" : "Contribute to the development of procedures that improve workflow efficiency. Ensure administrative coverage in the Front Office and provide support during absences or periods of increased workload.", "qualificationsBasic" : "High school diploma or equivalent, supplemented by a minimum of six (6) years of relevant experience. External candidates must have had at least two (2) of the six required years of experience in a lead role.", "qualificationsPreferred" : "Proven ability to manage a complex and demanding workload, work under pressure, meet short deadlines, handle multiple tasks, and balance overlapping requests. Excellent interpersonal and communications skills. First-class organizational skills. Flexibility regarding working hours.", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Work for the IMF. Work for the World. The Communications Department (COM) is recruiting an experienced and seasoned administrative coordinator who thrives in a fast-paced environment. The selected candidate will support a Deputy Director and other B-level staff (Senior Managers) in the Front Office. COM is the IMF’s center for strategic communication. It develops and coordinates the Fund’s external and internal communications strategy, shapes key messages, and advises Management and staff on how best to convey those messages. The Department also monitors and responds to what is being said and written about the institution, both inside and outside the Fund. The Front Office in the Communications Department defines and implements the overall strategy for the department, manages human resources and the budget, meets departmental business needs, and provides oversight of Front Office staff, divisions, and intra-departmental teams. It also leads interactions with Management and the Executive Board and develops networks inside and outside the Fund. **Duties and Responsibilities:** The selected candidate will support a Deputy Director and other senior staff in the Front Office and will perform a wide variety of administrative duties, including, but not limited to, the following: **Calendar, Scheduling, and Travel Coordination** * Organize and manage complex schedules; maintain calendars of appointments; manage departmental email groups (including new requests and updates) as needed and make travel arrangements. * Handle mission-related queries; provide administrative and logistical support for mission teams before and after missions, in coordination with other related offices as necessary; and provide extensive guidance to junior coordinators on Travel Information Management System (TIMS) entries. **Document Preparation and Communications Support** * Prepare briefing materials; format memos for management and other documents; draft documents by integrating text, tables, and charts from multiple sources and software applications; proofread and edit documents on behalf of the supervisor and the Front Office staff; ensure correct grammar, spelling, and punctuation; and format documents in accordance with Fund style. **Operational Coordination and Process Improvement** * Provide procedural guidance to junior staff to ensure the smooth functioning of administrative operations in the Front Office and the department; coordinate department-wide administrative processes; and contribute to the development of procedures that improve workflow efficiency. * In coordination with the Office Manager, provide ongoing guidance, feedback, and relevant training to other assistants to ensure the smooth functioning of the administrative operations in the department. **Events, Coverage, and General Administrative Support** * Coordinate offsite meetings and retreats; interact with the Information Technology Department (ITD) and Corporate Services and Facilities Department (CSF) to support Town Halls, Brown Bag sessions, and other events; handle expense reporting and other administrative responsibilities or COM projects as determined by the Office Manager; and assist other divisions and teams as needed. * Ensure administrative coverage in the Front Office and provide support to the Lead Administrative Coordinator, as needed, during absences or periods of increased workload, while keeping track of shifting priorities. The incumbent is expected to work under minimum supervision in a fast-paced environment, exercise considerable initiative, sound judgment, and utmost discretion in handling complex and sensitive matters. **Qualifications:** Educational development, typically acquired by the completion of a high school diploma, or equivalent, supplemented by a minimum of six (6) years of relevant experience, is required. External candidates must have had at least two (2) of the six required years of experience in a lead role. In addition to the qualifications outlined in the Job Standards, the candidate must possess the following: * Proven ability to manage a complex and demanding workload, work under pressure, meet short deadlines, handle multiple tasks, and balance overlapping requests. * Excellent interpersonal and communications skills, and a demonstrated ability to engage with colleagues and work well as part of a team. * First-class organizational skills and the ability to handle sensitive matters with good judgment and diplomacy. * Excellent oral and written communication skills, with the ability to interact effectively with Fund staff and external contacts at all levels. * Thorough knowledge of the Fund’s administrative procedures and policies. * Superior proficiency in the use of Fund standard software packages, including databases. * Flexibility regarding working hours. _A regular staff member who is selected to fill the vacancy will maintain their open-ended status. 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Information on how to request accommodations will be provided during the application process._", "summaryDescription" : "Administrative Coordinator / Senior Administrative Coordinator at The Institution Both Inside And Outside The Fund. Skills: Calendar Management, Travel Coordination, Document Preparation, Process Improvement, Interpersonal Skills. 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S. and allied military capabilities with advanced technology. By bringing the expertise, technology, and business model of the 21st century’s most innovative companies to the defense industry, Anduril is changing how military systems are designed, built and sold. Anduril’s family of systems is powered by Lattice OS, an AI-powered operating system that turns thousands of data streams into a realtime, 3D command and control center. As the world enters an era of strategic competition, Anduril is committed to bringing cutting-edge autonomy, AI, computer vision, sensor fusion, and networking technology to the military in months, not years. ABOUT THE JOB We are seeking a detail-oriented, hands-on IT Hardware Procurement Coordinator to manage our day-to-day hardware purchasing operations, warehouse inventory, and deployment readiness. In this role, you will be the backbone of our tactical hardware lifecycle, ensuring seamless inventory management and timely equipment preparation. By executing these critical daily operations, you will enable the IT Hardware Operations team to scale and focus on long-term strategic initiatives, including demand forecasting, vendor negotiations, and global procurement strategy. WHAT YOU’LL DO Daily Purchase Order Processing - Create and submit purchase orders from incoming IT support tickets (typically daily volume, need <24hr time to response) Warehouse Inventory Coordination - Coordinate with logistics team on warehouse stock levels, inventory counts, and system record accuracy; serve as procurement liaison for inventory management Deployment Preparation - Coordinate hardware pulls and staging from warehouse inventory for deployment to critical IT sites as requests come in Stock Replenishment - Monitor inventory levels and initiate replenishment orders to prevent stockouts of critical hardware Manage Procurement Queue - Review, categorize, respond to, and escalate (when necessary) hardware procurement tickets, ensuring timely routing and stakeholder communication throughout the fulfillment process Vendor Order Management - Track open purchase orders, follow up on shipment delays, resolve delivery issues, and provide status updates to stakeholders Returns and are considered part of Anduril's total compensation package. Additionally, Anduril offers top-tier benefits for full-time employees, including: Benefits At Anduril, we invest in our people. Our comprehensive, competitive benefits package (available at little to no cost to employees) ensures you’re supported in health, recovery, and whatever comes next. For more information, Explore Our Benefits. Protecting Yourself from Recruitment Scams Anduril is committed to maintaining the integrity of our Talent acquisition process and the security of our candidates. We've observed a rise in sophisticated phishing and fraudulent schemes where individuals impersonate Anduril representatives, luring job seekers with false interviews or job offers. These scammers often attempt to extract payment or sensitive personal information. To ensure your safety and help you navigate your job search with confidence, please keep the following critical points in mind: No Financial Requests: Anduril will never solicit payment or demand personal financial details (such as banking information, credit card numbers, or social security numbers) at any stage of our hiring process. Our legitimate recruitment is entirely free for candidates. Please always verify communications: Direct from Anduril: If you receive an email from one of our recruiters, it will only come from an @anduril.com address. Via Agency Partner: If contacted by a recruiting agency for an Anduril role, their email will clearly identify their agency. If you suspect any suspicious activity, please verify the agency's authenticity by reaching out to contact@anduril.com. Exercise Caution with Unsolicited Outreach: If you receive any communication that appears suspicious, contains grammatical errors, or makes unusual requests, do not engage. Always confirm the sender's email domain is @anduril.com before providing any personal information or clicking on links. What to Do If You Suspect Fraud: Should you encounter any questionable or fraudulent outreach claiming to be from Anduril, please report it immediately to contact@anduril.com. Your proactive caution is invaluable in protecting your personal information and upholding the security and trustworthiness of our recruitment efforts. Data Privacy To view Anduril's candidate data privacy policy, please visit https://anduril.com/applicant-privacy-notice/. By submitting your application, you consent to Anduril Industries using a third-party service provider to conduct pre-employment risk, integrity, and due diligence screening and assessing potential risks as part of your application process. This third-party service provider provides risk-intelligence services that may include analysis of sanctions and watchlists, adverse media, public-record information, and other lawful open-source or commercial data sources. This third-party service provider does not act as a consumer reporting agency. Use of this provider helps to ensure compliance with applicable laws and protect technology, intellectual property, and organizational security.", "summaryDescription" : "IT Hardware Procurement Coordinator at Anduril Industries", "postedDate" : "2026-06-13T20:48:33.685", "createdAt" : "2026-06-13T20:48:33.685", "lastUpdated" : "2026-06-15T09:44:18.313", "ingestTimestamp" : "2026-06-13T20:48:33.685", "mongoId" : "6a2c6bcf74d8ee00a0914cdf", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 85000, "salaryAnnualMax" : 115000, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ "Defense technology", "Military systems", "AI-powered operating system", "Tactical hardware lifecycle" ], "skillCount" : 4, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.8888889, "_score" : 623.1153, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Defense Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c926c74d8ee00a0985baa", "title" : "Administrative Assistant – Studio Operations", "company" : "Blueprint Technologies", "industry" : "Technology", "salary" : { "min" : 27.0, "max" : 31.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Bellevue, WA, United States", "locations" : [ "Bellevue", "WA", "United States" ], "timestamp" : "2026-06-15T03:45:30.739", "fingerprint" : "c874ea58af244ed11f9cbbf7885f3b8081330562d64c44bed0d2b34773c6be4d", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/bpcs/jobs/7991210", "externalId" : "7991210", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Bellevue", "state" : "Washington", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "47.6144219,-122.1923370" } ], "locationText" : "Bellevue, Washington, United States", "technicalSkills" : "Microsoft 365, Outlook, Teams", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement" ], "hardSkillsList" : [ "Calendar management", "Travel coordination", "Expense processing", "Meeting logistics", "Space support", "Procurement", "Office administration", "Documentation maintenance", "Compliance tracking", "Inventory management" ], "hardSkills" : [ { "name" : "Calendar management", "level" : "intermediate" }, { "name" : "Travel coordination", "level" : "intermediate" }, { "name" : "Expense processing", "level" : "intermediate" }, { "name" : "Meeting logistics", "level" : "intermediate" }, { "name" : "Space support", "level" : "intermediate" }, { "name" : "Procurement", "level" : "intermediate" }, { "name" : "Office administration", "level" : "intermediate" }, { "name" : "Documentation maintenance", "level" : "intermediate" }, { "name" : "Compliance tracking", "level" : "intermediate" }, { "name" : "Inventory management", "level" : "intermediate" } ], "majorSkills" : "Studio operations, Administrative support, Operational support", "majorSkillsList" : [ "Studio operations", "Administrative support", "Operational support" ], "coreResponsibilities" : "Provide executive calendar support, Manage studio/team calendar, Coordinate travel arrangements, Process business expenses, Manage conference room calendars, Support conference room maintenance, Assist with building access, Provide general team support, Support space operations, Coordinate meeting logistics, Support team events, Assist with storage organization, Manage hardware procurement, Support vendor relationships, Provide executional project support, Partner with internal stakeholders", "teamCollaboration" : "Internal teams; External business partners; Facilities contacts; Internal stakeholders", "domainKnowledge" : "Studio operations", "domainList" : [ "studio-operations" ], "domainSpecificKnowledge" : [ "Studio operations" ], "toolProficiency" : [ "Microsoft 365" ], "documentationSkills" : "Maintain documentation", "continuousLearning" : "Professional growth; Professional development", "qualificationsBasic" : "5-7 years administrative support, Support senior leaders, Manage multiple calendars, Book travel, Process expense reports, Microsoft 365 proficiency", "qualificationsPreferred" : "Support leaders in enterprise, Support product launches, Coordinate facilities, Procurement experience, Support financial operations, Work with external partners, Anticipate leader needs, Handle high-touch role", "workSiteFlexibility" : "Hybrid", "rawDescription" : "Who is Blueprint? We are a technology solutions firm headquartered in Bellevue, Washington, with a strong presence across the United States. Unified by a shared passion for solving complicated problems, our people are our greatest asset. We use technology as a tool to bridge the gap between strategy and execution, powered by the knowledge, skills, and the expertise of our teams, who all have unique perspectives and years of experience across multiple industries. We’re bold, smart, agile, and fun. What does Blueprint do? Blueprint helps organizations unlock value from existing assets by leveraging cutting-edge technology to create additional revenue streams and new lines of business. We connect strategy, business solutions, products, and services to transform and grow companies. Why Blueprint? At Blueprint, we believe in the power of possibility and are passionate about bringing it to life. Whether you join our bustling product division, our multifaceted services team or you want to grow your career in human resources, your ability to make an impact is amplified when you join one of our teams. You’ll focus on solving unique business problems while gaining hands-on experience with the world’s best technology. We believe in unique perspectives and build teams of people with diverse skillsets and backgrounds. At Blueprint, you’ll have the opportunity to work with multiple clients and teams, such as data science and product development, all while learning, growing, and developing new solutions. We guarantee you won’t find a better place to work and thrive than at Blueprint. In This Role The Administrative Assistant will provide high-touch administrative, operational, and team support for a fast-paced studio environment preparing for multiple upcoming product launches. This role will support daily business operations across executive calendar management, travel coordination, expense processing, team events, meeting logistics, space support, procurement, and general office administration. The ideal candidate will be highly organized, collaborative, proactive, and comfortable balancing competing priorities in a dynamic environment. This individual will work closely with leaders, internal teams, external business partners, vendors, and facilities contacts to ensure smooth day-to-day operations and timely execution of administrative needs. Responsibilities Provide executive-level calendar support for two leaders, including scheduling, calendar prioritization, meeting coordination, and follow-ups. Manage studio/team calendar needs, including sending calendar invites, coordinating meeting cadence, and supporting recurring business rhythms. Coordinate domestic and/or business travel arrangements, including itineraries, logistics, and related documentation. Process and reconcile business expenses, expense reports, catering invoices, and event-related billing. Manage conference room calendars, room reservations, and meeting space logistics. Support conference room maintenance by coordinating with appropriate internal or facilities contacts as needed. Assist with building access coordination and related administrative requests. Provide general team support, including ad hoc administrative tasks and special projects. Support space operations by maintaining documentation, tracking compliance needs, and helping organize team areas. Coordinate meeting logistics, including room reservations, catering, materials, attendee coordination, and day-of support. Support team events, including planning, setup, tear down, catering coordination, vendor point-of-contact responsibilities, and billing reconciliation. Assist with storage organization, cleanup, downsizing, and inventory-related activities. Manage hardware, peripherals, office supplies, reference materials, and related procurement needs. Support vendor relationships and coordinate procurement of goods and services. Provide executional project support as needed across administrative, operational, event, and logistics workstreams. Partner with internal stakeholders to ensure deadlines are met and work is completed with accuracy and quality. Qualifications 5–7 years of experience in executive administrative support, business administration, or a similar administrative operations role. Strong experience supporting senior leaders or C-suite-level executives with complex calendar management. Experience managing multiple calendars, prioritizing meeting requests, and coordinating schedules across stakeholders. Strong experience booking travel and preparing detailed travel logistics. Experience processing expense reports, reconciling expenses, and maintaining accurate financial documentation. Proficiency with Microsoft 365 productivity tools, including Outlook, Teams, Excel, PowerPoint, and related collaboration tools. Strong meeting coordination skills, including room scheduling, agenda support, logistics, and catering coordination. Experience supporting team events, offsites, morale events, or similar employee engagement activities. Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment. Excellent communication skills with the ability to work across leaders, teams, vendors, and external partners. Ability to maintain confidentiality, exercise sound judgment, and operate with professionalism. Strong attention to detail and ability to deliver high-quality work within deadlines. Comfortable working in a hybrid work arrangement in the Puget Sound, WA area. Preferred Qualifications Previous experience supporting leaders in a large enterprise, technology, gaming, entertainment, studio, or product-focused environment. Experience supporting teams during product launches, high-volume business cycles, or fast-moving project periods. Prior experience coordinating with facilities, space planning, building access, or workplace operations teams. Experience with procurement, hardware tracking, peripheral management, office supply management, or vendor coordination. Experience supporting department financial operations, budget tracking, invoice reconciliation, or purchase-related documentation. Experience working with external business partners and cross-functional internal stakeholders. Ability to anticipate leader and team needs, identify gaps, and proactively drive administrative solutions. Comfortable handling a high-touch role that includes executive support, team support, event coordination, logistics, and ad hoc operational tasks. Salary Range At Blueprint, we strive to offer competitive pay that reflects the value of our team members. Compensation for this role is influenced by a variety of factors, including skills, education, responsibilities, experience, and geographic market. For candidates based in Washington State, the anticipated salary range is $27– $31 per hr. Please note that we typically do not hire new employees at the top of the posted range. Actual starting pay will be determined based on experience, skills, and internal equity. The final salary and job title may vary depending on the selected candidate’s qualifications and could fall outside the stated range. Equal Opportunity Employer Blueprint Technologies, LLC is an equal employment opportunity employer. Qualified applicants are considered without regard to race, color, age, disability, sex, gender identity or expression, orientation, veteran/military status, religion, national origin, ancestry, marital, or familial status, genetic information, citizenship, or any other status protected by law. If you need assistance or a reasonable accommodation to complete the application process, please reach out to: recruiting@bpcs.com Blueprint believe in the importance of a healthy and happy team, which is why our comprehensive benefits package includes: Medical, dental, and vision coverage Flexible Spending Account 401k program Competitive PTO offerings Parental Leave Opportunities for professional growth and development Location : Redmond, WA", "summaryDescription" : "Administrative Assistant – Studio Operations at Blueprint Technologies. Skills: Studio operations, Administrative support, Operational support. Provide executive calendar support. Manage studio/team calendar", "postedDate" : "2026-06-13T20:43:21.301", "createdAt" : "2026-06-13T20:43:21.301", "lastUpdated" : "2026-06-15T03:45:30.739", "ingestTimestamp" : "2026-06-13T20:43:21.301", "mongoId" : "6a2c926c74d8ee00a0985baa", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 56160, "salaryAnnualMax" : 64480, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Calendar management", "Travel coordination", "Expense processing", "Meeting logistics", "Space support", "Procurement", "Office administration", "Documentation maintenance", "Compliance tracking", "Inventory management", "Studio operations", "Administrative support", "Operational support", "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement", "Microsoft 365" ], "skillCount" : 20, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "_score" : 617.4901, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2caf7874d8ee00a09d7133", "title" : "People & Operations Coordinator", "company" : "Polarsteps", "industry" : "People Ops", "salary" : { "min" : 24000.0, "max" : 32000.0, "currency" : "EUR", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Junior People & Operations Coordinator in Amsterdam, Netherlands, adjusted for part-time employment in the technology industry." }, "location" : "Amsterdam", "locations" : [ "Amsterdam" ], "timestamp" : "2026-06-16T06:09:30.718", "fingerprint" : "bd17571b83a143a6477aa78b0beabaa851fa66daddb085665e021b645774f05b", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/Polarsteps/24308f03-e58d-420e-8656-2fb8b3ee05f4/application", "externalId" : "24308f03-e58d-420e-8656-2fb8b3ee05f4", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Amsterdam", "country" : "Netherlands", "continent" : "eu", "source" : "llm", "workMode" : "hybrid", "geo" : "52.3730796,4.8924534" } ], "locationText" : "Amsterdam, Netherlands", "employmentType" : "PART_TIME", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "Entry", "professionalSkills" : [ "People operations", "Operations coordination" ], "hardSkillsList" : [ "Payroll administration", "Contract management", "Onboarding", "Offboarding", "Employee relations" ], "softSkillsList" : [ "Empathetic", "Discreet", "Friendly", "Solution-oriented" ], "hardSkills" : [ { "name" : "Payroll administration", "level" : "intermediate" }, { "name" : "Contract management", "level" : "intermediate" }, { "name" : "Onboarding", "level" : "intermediate" }, { "name" : "Offboarding", "level" : "intermediate" }, { "name" : "Employee relations", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Empathetic" }, { "name" : "Discreet" }, { "name" : "Friendly" }, { "name" : "Solution-oriented" } ], "majorSkills" : "People operations, HR processes, Employee onboarding, Payroll administration", "majorSkillsList" : [ "People operations", "HR processes", "Employee onboarding", "Payroll administration" ], "coreResponsibilities" : "Support onboarding and offboarding, Manage employment documents, Serve as first point of contact for employee, Support payroll administration, Handle short-term sick leave, Support team events, Support Learning & Development initiatives, Ensure connected, friendly environment", "teamCollaboration" : "PeopleOps team", "domainKnowledge" : "Dutch Labour Law", "domainList" : [ "dutch-labour-law" ], "domainSpecificKnowledge" : [ "Dutch Labour Law" ], "toolProficiency" : [ "MacBook" ], "communicationSkills" : "Verbal communication; Written communication", "continuousLearning" : "Personal development budget", "specialRequirements" : "No relocation support, No visa sponsorship", "qualificationsBasic" : "1-2 years experience in People or Operations role, Available to start by July 1, 2026", "qualificationsPreferred" : "Knowledge of Dutch language, Knowledge of Dutch Labour Law", "remoteFriendly" : true, "workSiteFlexibility" : "Hybrid", "rawDescription" : "Looking for a new adventure? You’ve come to the right place. We're an Amsterdam-based team of 90+ (and counting) with 25+ nationalities amongst us. A varied bunch of “Citizens of The World” with a range of cool skills and hundreds of thousands of kilometers under our travel belts. We also have something important in common (other than our very well-worn passports): We want to change the way people travel. And that's exactly what we're doing, with the travel app to plan, track, and remember trips in a smart and beautiful way. Polarsteps has over 20 million users already, but, for us, this is just the start. You see, there are amazing new features on our roadmap, and we need even more talented & ambitious people to help us on our journey. YOUR EXPEDITION: PEOPLE & OPERATIONS COORDINATOR We want to be the very best tech scale-up to work for in the Netherlands (if not the world!). That means creating and maintaining a happy team. And not just kinda happy or happy enough. We mean really genuinely happy. Because we truly care about our people and the unique company culture that they help us to create. To make this happen, we go above and beyond to look after our team, from the moment someone joins us to the everyday moments in between. Our people processes are the backbone of how we operate: smooth, reliable, and human. As we continue to grow, we need someone to help keep those foundations strong and make sure nothing falls through the cracks. We believe that great people operations are needed to build a great company. As a People & Operations Coordinator, you'll own the execution of the processes that keep our team running: from contracts and onboarding to payroll admin, events, and the day-to-day questions that matter to every single person here. ❗️ You'll be joining our PeopleOps team, currently a small team doing a lot. We believe this role is ideal for someone early in their career and seeking more experience in a scale-up environment. The role is part-time, 24-32 hours a week. This role starts with a 7-month contract, with the aim of being extended for up to 3 years in total. YOUR ITINERARY: What your journey at Polarsteps will look like day-to-day. - Work closely with our PeopleOps team on onboarding and offboarding to ensure a smooth experience for every joiner and leaver: tool access, checklists, onboarding plans and introduction meetings. - Own our employment documents: contracts, extensions, freelance agreements, and employer statements. You make sure they're always accurate and on time. - Support our team by being the first point of contact for day-to-day employee questions about payslips, expenses, learning & development requests, time off, and anything in between. - Support payroll admin: collect mutations, pension administration, and keep everything tidy. - Handle short-term sick leave: record absences and flag concerns to the right people. - Support with team events and Learning & Development initiatives: from Lunch & Learns, AI sessions to Lab-days and Expedition Days. - Ensure a connected, friendly environment where we truly live our value \"We are human\". THE EQUIPMENT IN YOUR BACKPACK What we’re hoping you’ll bring with you. - 1-2 years of experience in a fast-growing scale-up in a People or Operations role: through an internship, a first job, or a mix of both. You genuinely enjoy this kind of work. - Exceptionally organized and reliable: when you own a process, it gets done thoroughly and on time. - Empathetic and discreet: you understand that people come to you with real questions and handle them with care. - A friendly and proactive mindset: you find real satisfaction in making things easier for the people around you. - Solution-oriented: ad hoc situations and shifting priorities don't throw you off, and you are comfortable doing important work that isn't always in the spotlight. - Excellent verbal and written communication skills in English. - Knowledge of the Dutch language and Dutch Labour Law is a nice-to-have - Available to start as soon as possible, ideally by July 1, 2026. We're not able to offer relocation support or visa sponsorship for this role. 1ST CLASS POLARSTEPS EXTRAS Some cool things to make the journey extra sweet. - Monthly salary between €2800 - €3300 based on 40 hours/week (excl 8% holiday allowance) - A yearly free flight or train ride to a random location! Give our Teleporter a spin here. - A MacBook to work your magic on. - Hybrid working, our way. Work from home and the office, we ask everyone to be in the office 2 days a week. It’s how we stay flexible, focused, and meaningfully connected in person. - An extensive home office set-up, everything from noise-canceling headphones to a standing desk. - 30 days of vacation (for adventures or sitting on the couch, it's up to you). - Two paid Culture Days for days that are important to you but not recognized by the official Dutch calendar. - The option to switch up your Zoom background by working from another country for up to 8 weeks a year. - A personal development budget for that curious mind of yours! - A pension plan to help you save for those around-the-world retirement trips. - Delicious daily team lunches. - Awesome monthly parties, as well as team trips away. - A lively office in downtown Amsterdam, with travel costs reimbursed. - Free Polarsteps Travel Books to contain all your far-flung adventures. At Polarsteps, we believe the best products are built by people as diverse as the travelers using our apps! That's why we specifically encourage people underrepresented in the tech industry to apply for a role with us. Because we believe that diversity, be it age, race, sexual orientation, physical ability, ethnicity, or gender identity, makes both the world and the workplace better. Think this is the path for you? Find out more about how we hire https://careers.polarsteps.com/howwehire.", "summaryDescription" : "People & Operations Coordinator at Polarsteps. Skills: People operations, HR processes, Employee onboarding, Payroll administration. Support onboarding and offboarding. 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Coordinate operational activities. 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Our colleagues tell us that working here feels different. We’re brilliant at what we do, and we look after each other just as much as we support our customers. If you’ve ever felt like just a number in your current job, this could be the change you’ve been waiting for. You’ll help people with complex needs live more independently, where no two days are the same. One moment you’re helping someone take a big step towards their goals, the next you’re supporting them through life’s everyday ups and downs. What you’ll do Lead support planning and coordinate our Support Workers to deliver person-centred support Balance support, safeguarding, admin and meetings while guiding colleagues and managing caseloads Support Customers with daily tasks like budgeting, cooking and attending appointments Work with multi-agency teams to safeguard and empower our customers Help customers build independence and prepare for their move-on into the community Why join us This is more than a job – it’s a place where you feel valued. With our learning and development offer, and support from friendly colleagues, you’ll make a real difference every day! If you’re ready to leave behind the ordinary, do something that really matters. Be part of one of the UK’s Great Places to Work! You have Passion and experience in supporting others ideally in a supported housing setting Experience assessing referrals and coordinating support The ability to work under your own initiative, remain calm under pressure and have a resilient approach Ability to travel between sites as required Stronger together We do our best work when we’re ourselves. That’s why inclusion, wellbeing, and our diversity networks help make Home Group a great place to work ! The practical bits We operate a rota across seven days per week, with the earliest start time being 9am, and the latest finish time being 7pm. You will be expected to work at least one weekend per month, and cover some bank holidays (weekend & bank holiday shifts are 10am-6pm and will be shared fairly across the team) Flexible working and part time hours can be considered for the right candidate You will be based at out Lymington site, with regular travel to the site in Hythe and very occasional travel to other sites within Hampshire There will be some lone working, we do get together regularly [in the daytime] for training and team meetings. You need an Enhanced with barring list (we pay) A vehicle insured for business use (and a license!), we’ll pay for any business mileage What’s in it for you? 34 days leave, rising to 39 (this includes bank holidays and a “me day”) Health cash plan saving you (and your children) £1140+ each year covering dental, opticians, prescriptions and more Matching pension contribution (up to 7% and life insurance of 3x basic salary) Instant pay access with Stream 800+ discounts on shops, holidays, days out, tech and more Find out more Click APPLY NOW to see our   Support Coordinator Job Description , (what we call the role internally!) find out about us, for help to apply and our benefits . Roles can close early, so don’t wait. For reasonable adjustments email recruitment@homegroup.org.uk. South Supported Portfolio 801 Lymington (North Close)", "summaryDescription" : "Support Coordinator at Home Group. Skills: Customer support, Support coordination. Lead support planning. Coordinate Support Workers", "createdAt" : "2026-06-14T20:49:43.886", "lastUpdated" : "2026-06-16T06:16:25.483", "ingestTimestamp" : "2026-06-14T20:49:43.886", "mongoId" : "69e1e3852beec4dd3d1d0f0c", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "<30k", "hasSalary" : false, "allSkills" : [ "Customer support", "Support coordination", "Support planning", "Caseload management", "Supported housing", "Enhanced DBS check" ], "skillCount" : 6, "jobCategory" : "sales", "jobSubcategory" : "customer_success", "seniorityLevel" : "Lead", "dataQualityScore" : 0.8888889, "_score" : 607.10944, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2ce91274d8ee00a0a6cbc7", "title" : "Administrative Coordinator", "company" : "Rodeo Dunes", "industry" : "Administration", "salary" : { "min" : 60000.0, "max" : 70000.0, "currency" : "USD", "frequency" : "yearly" }, "location" : "Roggen, CO", "locations" : [ "Roggen, CO" ], "timestamp" : "2026-06-16T03:04:45.185", "fingerprint" : "27895eec788d30f1d2821428d143b735a6eb5c848d54708ea37e5b24107b0a14", "source" : "lever", "language" : "en", "applyUrl" : "https://jobs.lever.co/dreamgolf/ad6d9b99-da59-436f-86e8-3f34157f9d3c/apply", "externalId" : "ad6d9b99-da59-436f-86e8-3f34157f9d3c", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Roggen", "state" : "Colorado", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "40.1674816,-104.3721760" } ], "locationText" : "Roggen, Colorado, United States", "employmentType" : "FULL_TIME", "coreResponsibilities" : "Manage office operations, Coordinate meetings and events, Handle incoming and outgoing correspondence, Maintain office supplies and equipment, Assist with budget tracking, Support staff with administrative tasks, Organize travel arrangements, Manage vendor relationships, Ensure office compliance with policies, Prepare reports and presentations", "teamCollaboration" : "Cross-functional teams; Departmental support", "communicationSkills" : "Written communication; Verbal communication", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "## Description Rodeo Dunes is a new destination golf resort set on the high plains of Colorado. Built on a landscape defined by sand, wind, and wide-open horizons, Rodeo Dunes has opened a Coore & Crenshaw golf course to Founder play – public play begins in 2027 – and will feature multiple world-class golf courses, future short course offerings, practice facilities, lodging, and an integrated residential community. Located less than an hour from Denver International Airport, Denver metro area, Fort Collins and Colorado Springs, Rodeo Dunes offers the rare opportunity to help build a world-class golf destination while enjoying access to one of America’s fastest-growing and most vibrant regions. A public golf destination developed by Michael Keiser, co-owner of Sand Valley Resort, Rodeo Dunes is set on over 4,000 acres of towering sand dunes reminiscent of the southwest coast of Ireland. In addition to the Coore & Crenshaw design, a second course marking the first 18-hole design by Jimmy Craig (designer of the Commons at Sand Valley) is currently under construction, with some preview play expected in 2027. With a rollicking, sandy dunes-cape, welcoming Western hospitality, and inspiring long views of the Rocky Mountains, Rodeo Dunes will introduce guests to a historic – but new to many – region of Colorado. This is not traditional resort golf. Rodeo Dunes is being created with a focus on walking golf, caddie programs, simplicity, and authenticity, where the experience is driven as much by the people and culture as it is by the golf itself. The ownership team believes that great golf destinations are built around authenticity, humility, stewardship of the land, and unforgettable hospitality. Decisions are made with a long-term perspective, prioritizing experience and culture over short-term gains. Rodeo Dunes joins a growing collection of destinations that includes Sand Valley (WI), Wild Spring Dunes (TX), and Old Shores (FL). The Opportunity Joining Rodeo Dunes as Administrative Coordinator means becoming part of a team building something exceptional from the ground up. This is not a back-office role at a finished property – it is a chance to help shape the administrative foundation of one of the most anticipated destination golf resorts in North America, working alongside a leadership team that values people, precision, and genuine hospitality. Position Summary The Administrative Coordinator performs administrative and project duties in support of the management team including producing correspondence, reports, presentations, and spreadsheets; screening and directing telephone calls; organizing files; arranging meeting schedules; supporting invoice processing, and more. Assignments may involve work of a confidential nature and require a general knowledge of the golf industry as well as specific Company policies, practices, and procedures. ## Essential Duties and Responsibilities Assist management with various administrative tasks including typing correspondence, preparing expense reports, meeting agendas, budget data, presentations, and special projects; as well as photocopying, fax and mail distribution, filing, data entry, appointments, and travel arrangements. Answer, screen, and route telephone calls in a timely and professional manner; take accurate messages. Coordinate in-office meetings and training, including ordering food, ensuring technology is available, and clean-up. Serve as liaison between the management team, ownership group, operating partners, and vendors. Ensure accuracy and completeness of statistical, financial, and mathematical data on reports; organize and maintain confidential records pertaining to Company operations, personnel, etc. Serve as primary contact for maintaining business Policy & Procedures manuals; monitor on an ongoing basis including updates and posting changes to the internal SharePoint/intranet site. Maintain office files and coordinate with offsite storage facility. Assist the GM and senior leaders with invoice coding, tracking and submission, onboarding of new team members, and payroll submissions. Order office supplies. Perform other job-related duties as appropriate or directed by management. ## Qualifications and Requirements High school diploma or equivalent required; college or AA degree in secretarial sciences preferred. 1–3 years of senior Administrative Assistant or secretarial experience. Proficiency with Microsoft Office Suite including Excel, Word and PowerPoint required. Demonstrated professional written, verbal, interpersonal, and telephone communication skills. Ability to analyze and solve problems; efficiently handle multiple duties under pressure with minimal supervision. Detail-oriented with strong organizational and time management abilities. Position Requirements Must be able to sit and stand for lengthy periods of time; mobility is essential. Must read and write English. Must be able to communicate verbally with staff and customers. Extensive keyboard and computer work required. Ability to perform mathematical calculations involving fractions, decimals, and percentages. Ability to retrieve, read, and interpret information from technical sources. Must be able to stand, sit, walk, push, pull, lift, grasp, bend, and kneel for up to 5 hours at a time. Lift up to 30 lbs occasionally, 20 lbs frequently, and 10 lbs constantly. ## Additional Information We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment decisions are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex, age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. #rodeodunes", "summaryDescription" : "Administrative Coordinator at Rodeo Dunes. Manage office operations. 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Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve. Our Commitment As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day. Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees. United States-Michigan-Ann Arbor", "summaryDescription" : "Administrative Project Coordinator at HDR", "createdAt" : "2026-06-14T00:56:26.312", "lastUpdated" : "2026-06-15T09:31:03.685", "ingestTimestamp" : "2026-06-14T00:56:26.312", "mongoId" : "6a16291c58b93c861e95a070", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 52000, "salaryAnnualMax" : 68000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Microsoft Word", "Microsoft Excel" ], "skillCount" : 2, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Junior", "dataQualityScore" : 0.7777778, "_score" : 605.6965, "hasLocation" : true, "hasGeo" : true, "llmIndustryConfidence" : 0.85 }, { "id" : "69dde4492beec4dd3d9a335b", "title" : "Administrative Support Intern", "company" : "Texas Department of Transportation", "industry" : "Government", "salary" : { "min" : 18.0, "max" : 22.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "UST-Texas-Brownwood-Brown Co Area Engr/Maint Sec", "locations" : [ "UST-Texas-Brownwood-Brown Co Area Engr/Maint Sec", "Hourly", "Nonexempt,
Brown Co Area Engr/Maint Sec (23BROWNCO)
2160 CR 381
Brownwood, 76802

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We’re seeking an organized and eager intern to support our department with a variety of administrative tasks. This role offers a chance to assist with office support duties such as organizing documents, managing communications, and helping with scheduling. You'll work under clear guidance and supervision, gaining valuable experience in a professional office setting. It’s the perfect opportunity to learn the ins and outs of office operations while contributing to a productive team for the summer! Work Locations: Brownwood: 2495 HWY 183 N. Brownwood, TX 76802 The Texas Department of Transportation reserves the sole right in determining the level of position based on the applicant’s work experience, education, skill level and all other appropriate factors, and based on business needs. 18.00 22.00", "summaryDescription" : "Administrative Support Intern at Texas Department of Transportation. Skills: Administrative skills. Organize documents. 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As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? Watch Our Story: ' https://www.hdrinc.com/our-story' Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world. In the role of Administrative Project Coordinator, we'll count on you to: Type, format and organize project documents, reports, specifications and correspondence Create and maintain paper and electronic files Order insurance and monitor insurance certificates Apply company quality assurance guidelines and procedures for project document management Assist with and help coordinate meetings and presentations Exhibit professionalism with clients Work with multiple Project Managers and project teams as needed Assist with project guides, project reviews, project invoices and expense reports as needed Perform other duties as needed Preferred Qualifications Bachelor's degree Prior experience working as a project coordinator in an architecture office Proficiency in assisting with the creation of meeting minutes for project teams", "summaryDescription" : "Administrative Project Coordinator at HDR. Skills: Process management, Coordination, Resource planning. Type project documents. 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The company offers the industry’s most trusted portfolio of creative execution and world-wide business process consulting, with services designed to lower environmental impact. With 22,000 clients, including 93% of the Fortune 100, and 32,000 employees across 28 countries, RRD brings the expertise, execution, and scale designed to transform customer touchpoints into meaningful moments of impact. The Administrative Associate provides a variety of administrative support functions to a site, office and/or client, which may include tasks such as expense reports, time entry, invoice entry, calendar and phone management and opening client matters. ( denotes an “essential function”) Perform work in administrative support, including, but not limited to, answering phone lines, providing customer service, editing/transcribing documents, data entry for expenses/time/invoices/other, creating reservations/scheduling (meetings, conference rooms, A/V, hospitality, travel, concierge) Oversight for confidential company information including but not limited to corporate credit card information, P-cards, employee and client distribution lists, prospective and current employee information etc. Utilize appropriate logs and/or tracking software for all administrative support work Ensure that job tickets are properly filled out before beginning work Thoroughly assess job requests and ensure appropriate completion of job tasks throughout task lifecycle Communicate with team members, lead, supervisor or client on job or deadline issues Meet contracted deadlines for accepting, completing, and delivering all work Troubleshoot basic equipment problems Interact with clients over the phone, via video or electronically * Prioritize workflow * Performs Quality Assurance on own work and work of others * Answer telephone, emails, and place service calls when needed * Adhere to Williams Lea policies in addition to client site policies * Use equipment and supplies in a cost-efficient manner ## Qualifications * High school diploma or equivalent education * Minimum (1) year administrative support experience in a professional organization, preferably in the legal or banking industry. Formal education and/or training may be considered in lieu of experience. * Skilled in the use MS Office software (Word, Excel, PowerPoint); strong keyboarding and typing skills. Basic knowledge of Microsoft Office suite * Familiar with other software programs for providing administrative support * Strong attention to detail with emphasis on accuracy and quality; able to coordinate across the team and work on multiple projects simultaneously while ensuring quality results. Excellent organizational skills * Ability to meet deadlines and complete all projects in a timely manner * Ability to handle sensitive and/or highly confidential documents and information with professionalism and discretion * Ability to exercise good judgment to make decisions that conform to business needs and policy * Good problem-solving skills, with the ability and understanding of when to escalate a problem to a supervisory level * Ability to maintain professional composure when working with immediate deadlines * Ability to work both independently and collaboratively as part of a team * Ability to work in a fast-paced environment * Ability to communicate professionally both verbally and in writing * Demonstrate proficiency in using equipment/technology/software and hardware necessary to perform job functions * Must be self-motivated with a positive attitude * Proven customer service skills are required to create, maintain, and enhance customer relationships ## Additional Information The rate of pay for this role at the noted RRD location is $17.02-23.46/ hour. Typically, roles follow step progressions to a target rate or set increments over time. Depending on the role, in addition to the hourly rate of pay, the total compensation package may also include overtime, shift differential, call-in, and/or stand-by pay. RRD’s benefit offerings include medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, life insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance and employer/partner discounts. #WLWV #LI-NH #LI-Hybrid All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen. [RRD is an Equal Opportunity Employer, including disability/veterans](https://c.smartrecruiters.com/sr-company-attachments-prod-aws-dc5/64cd3d53bb9f331b826af657/0d951fd4-1266-409d-9a4a-84bdd1ad34a1?r=s3-eu-central-1)", "summaryDescription" : "Administrative Associate at RR Donnelley. 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Provide administrative support", "postedDate" : "2026-06-15T20:30:54.000", "createdAt" : "2026-06-15T23:54:28.003", "lastUpdated" : "2026-06-16T10:18:28.389", "ingestTimestamp" : "2026-06-15T23:54:28.003", "mongoId" : "6a3069f5f292fd229cfca964", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 3540160, "salaryAnnualMax" : 4879680, "salaryBand" : "200k+", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.8888889, "_score" : 597.26953, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Business Services", "llmIndustryConfidence" : 0.95 }, { "id" : "6a30559df292fd229cf20524", "title" : "HR Operations Administrator", "company" : "Inspire Brands", "industry" : "Food & Beverage", "salary" : { "min" : 48000.0, "max" : 62000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an entry-level HR Operations Administrator in Atlanta, adjusted for the food and beverage industry and company size." }, "location" : "United States of America", "locations" : [ "United States of America" ], "timestamp" : "2026-06-16T15:28:22.022", "fingerprint" : "3c5a504dc5b54d98439e8135019ff18495e499041b187c531cd8e537486886cc", "source" : "workday", "language" : "en", "applyUrl" : "https://inspirebrands.wd5.myworkdayjobs.com/InspireCareers/job/Atlanta-Support-Center/HR-Operations-Administrator_JR40630", "externalId" : "JR40630", "industryFunction" : { }, "locationPoint" : "51.43667,5.97917", "structuredLocations" : [ { "city" : "Atlanta", "state" : "Georgia", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "33.7544657,-84.3898151" } ], "locationText" : "Atlanta, Georgia, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "High School", "professionalSkills" : [ "Case triage", "Document management", "Invoice processing", "Report requests", "Data entry", "Data validation", "Employment verification", "Wage verification" ], "hardSkillsList" : [ "Payroll processing", "ADP" ], "hardSkills" : [ { "name" : "Payroll processing", "level" : "intermediate" }, { "name" : "ADP", "level" : "intermediate" } ], "majorSkills" : "HR Operations, Payroll Support", "majorSkillsList" : [ "HR Operations", "Payroll Support" ], "coreResponsibilities" : "Answer high call volume professionally, Respond to internal and external inquiries, Maintain high customer service, Respond to emails and cases, Scan and distribute agency mailings, Scan and upload Withholding Orders to ADP, Support HR team with data entry, Support HR team with data validation, Support HR team with special projects, Process stop payments, Process direct deposit reversals, Process off-cycle payments, Complete employment verifications, Complete wage verifications, Maintain confidentiality for HR items", "teamCollaboration" : "HR processing teams; Payroll processing teams; Structured team environment", "domainKnowledge" : "HR processes; Payroll processing", "domainList" : [ "hr-processes", "payroll-processing" ], "domainSpecificKnowledge" : [ "HR processes", "Payroll processing" ], "toolProficiency" : [ "Microsoft Office suite", "Word", "Excel", "Outlook", "ADP" ], "communicationSkills" : "Oral communication; Written communication", "problemSolvingSkills" : "Problem-solving", "qualificationsBasic" : "High school diploma or GED required", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "This is a great opportunity to launch a career in HR and Payroll! Inspire Brands is a fast-growing company with significant opportunity for growth and advancement. The company offers a team-oriented culture, dynamic working environment, and work life balance. As the HR Operations Administrator, you will be responsible for supporting the HR and Payroll processing teams with case triage, document management, invoice processing, phone calls, emails, and report requests. We’re seeking someone who enjoys working in a fast-paced environment where deadlines can be tight and priorities may shift. Flexibility is essential, as the volume of work can vary. If you thrive in a dynamic setting and can adapt to changing demands, we’d love to hear from you! Successful candidates will be passionate and enthusiastic about helping others, eager to learn new skills, and detail-oriented. They should enjoy problem-solving in a fast-paced environment based at our Atlanta Support Center. **RESPONSIBILITIES** * Ability to answer high call volume professionally while responding to internal and external inquiries * Maintain a high level of customer service through timely response to emails and cases * Scan and distribute agency mailings * Ensure Withholding Orders are scanned and uploaded to ADP in a timely manner * Support the HR team with data entry, data validation and special projects as needed * Process stop payments, direct deposit reversals, and off-cycle payments * Complete employment and wage verifications * Maintain a high level of confidentiality for all HR-related items **EDUCATION & EXPERIENCE QUALIFICATIONS** * High school diploma or GED required **KNOWLEDGE, SKILLS, and ABILITIES** * Computer literacy and experience using Microsoft Office suite (Word, Excel, Outlook) * Strong analytical and problem-solving skills * Excellent interpersonal, oral, and written communication skills * Strong organizational skills with great attention to detail * Ability to work in a highly structured team environment * Ability to maintain strict adherence to outlined procedures Inspire is a multi-brand restaurant company whose portfolio includes more than 33,000 Arby’s, Baskin-Robbins, Buffalo Wild Wings, Dunkin’, Jimmy John’s, and SONIC restaurants worldwide. We’re made up of some of the world’s most iconic restaurant brands, but we’re much more than just a restaurant company. We’re a team of hundreds of thousands who individually and collectively are changing the way people eat, drink, and gather around the table. We know that food is much more than a staple—it’s an experience. At Inspire, that’s our purpose: to ignite and nourish flavorful experiences.", "summaryDescription" : "HR Operations Administrator at Inspire Brands. Skills: HR Operations, Payroll Support. Answer high call volume professionally. Respond to internal and external inquiries", "postedDate" : "2026-06-16T03:46:23.508", "createdAt" : "2026-06-16T03:46:23.435", "lastUpdated" : "2026-06-16T15:28:22.022", "ingestTimestamp" : "2026-06-16T03:46:23.435", "mongoId" : "6a30559df292fd229cf20524", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "sourceUrl" : "https://inspirebrands.wd5.myworkdayjobs.com/InspireCareers/job/Atlanta-Support-Center/HR-Operations-Administrator_JR40630", "salaryAnnualMin" : 48000, "salaryAnnualMax" : 62000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Payroll processing", "ADP", "HR Operations", "Payroll Support", "Case triage", "Document management", "Invoice processing", "Report requests", "Data entry", "Data validation", "Employment verification", "Wage verification", "HR processes", "Microsoft Office suite", "Word", "Excel", "Outlook" ], "skillCount" : 17, "jobCategory" : "operations", "jobSubcategory" : "hr", "seniorityLevel" : "mid", "dataQualityScore" : 0.8888889, "_score" : 596.14624, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Food & Beverage", "llmIndustryConfidence" : 0.95 } ], "status" : 200, "message" : "OK", "pagination" : { "page" : 0, "limit" : 50, "totalCount" : 59016, "totalPages" : 1181, "hasNext" : true, "hasPrevious" : false } }

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