Headlands Research
Healthcare
Administrative&FinanceCoordinator
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Administrative & Finance Coordinator at Headlands Research. Skills: Administrative support, Financial coordination, Process management. Manage front office responsibilities. Greet visitors”
Industry & Context.
Detailed problem-solving
What They're Looking For.
Must Have
2+ years administrative experience, 2+ years accounting experience, 2+ years accounts payable experience, 2+ years accounts receivable experience, Microsoft Excel proficiency, Microsoft Word proficiency, Microsoft Outlook proficiency, Interpersonal skills, Communication skills, Dependable mindset, Team-oriented mindset, Ability to prioritize tasks, Ability to adapt
Nice to Have
Accounting experience preferred, Accounts payable experience preferred, Accounts receivable experience preferred
What You'll Do.
Manage front office responsibilities
Answer incoming calls
Coordinate scheduling
Manage follow-up communication
Manage patient database
Support accounting functions
Process accounts payable
Reconcile vendor statements
Maintain financial documentation
Review records for completeness
Review spreadsheets for completeness
Review documents for completeness
Maintain organized historical records
Assist with meeting agendas
Order office supplies
Provide operational support
Provide administrative assistance
Support social media updates
Perform general office coordination
How You'll Work.
Team & Collaboration
Leadership teams; Finance teams; Cross-functional teams
Communication Scope
Interpersonal skills; Communication skills
Full Job Description
At Headlands Research, we are dedicated to enhancing clinical trial delivery within our communities. As a leading network of advanced clinical trial sites, we leverage cutting-edge technology and exceptional support services to broaden outreach and participation. Founded in 2018, our rapidly growing company currently operates 20+ sites across the US and Canada, with plans for further expansion. Are you someone who thrives on organization, accuracy, and keeping operations running smoothly? Do you enjoy balancing administrative responsibilities with financial coordination and detailed problem-solving? Okanagan Clinical Trials is seeking a highly organized and detail-oriented Administrative & Finance Coordinator to join our growing team in Kelowna, BC. This is an excellent opportunity for an administrative professional with accounting or finance experience who enjoys working in a fast-paced, collaborative environment where precision and professionalism matter. In this role, you will serve as a key operational support partner to our leadership and finance teams while helping create a welcoming experience for patients, clients, and staff. Job Status: Full Time / 40 hours per week Salary: $52,000 - $54,000 (Depending on experience) Employee benefits: Benefits are available after 3-month probationary period. Work Schedule: Monday to Friday 8am – 4:30pm Responsibilities: Manage front office responsibilities including greeting visitors and answering incoming calls Coordinate scheduling, reminder calls, follow-up communication, and patient database management Support accounting functions including accounts payable, invoice processing, petty cash tracking, stipend processing, and cheque distribution Reconcile vendor statements and maintain accurate financial documentation Review records, spreadsheets, and documents for completeness and accuracy Maintain organized historical records through scanning, filing, and digital uploads Assist with meeting agendas, minutes, office suppl
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