{ "count" : 91580, "data" : [ { "id" : "6a2ac5ff74d8ee00a0704482", "title" : "Insurance Follow-Up Specialist", "company" : "IVX Health", "industry" : "Healthcare", "salary" : { "min" : 55000.0, "max" : 75000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Insurance Follow-Up Specialist in Virginia Beach, adjusted for mid-seniority and full-time employment in the healthcare industry." }, "location" : "Remote - US", "locations" : [ "Remote - US" ], "timestamp" : "2026-06-14T20:08:33.001", "fingerprint" : "7e9cef6380afb776fe4b3cb5eea697c744e47a929ffcfc598bcd34b7ed5a2324", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/ivxhealth/jobs/4279262009", "externalId" : "4279262009", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Virginia Beach", "state" : "Virginia", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "36.8496579,-75.9760751" } ], "locationText" : "Virginia Beach, Virginia, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "Senior", "technicalSkills" : "Microsoft Office Suite, Outlook, Teams, Excel", "professionalSkills" : [ "Insurance follow-up", "Claim resolution", "Revenue cycle management" ], "hardSkillsList" : [ "ICD-10", "CPT", "HCPCS", "Payer policy", "Reimbursement regulations", "Managed care contracts", "Denial resolution strategies" ], "softSkillsList" : [ "Analytical skills", "Critical thinking skills" ], "hardSkills" : [ { "name" : "ICD-10", "level" : "intermediate" }, { "name" : "CPT", "level" : "intermediate" }, { "name" : "HCPCS", "level" : "intermediate" }, { "name" : "Payer policy", "level" : "intermediate" }, { "name" : "Reimbursement regulations", "level" : "intermediate" }, { "name" : "Managed care contracts", "level" : "intermediate" }, { "name" : "Denial resolution strategies", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Analytical skills" }, { "name" : "Critical thinking skills" } ], "majorSkills" : "Insurance claims, Medicare collections, Denial resolution", "majorSkillsList" : [ "Insurance claims", "Medicare collections", "Denial resolution" ], "coreResponsibilities" : "Investigate insurance claim denials, Resolve insurance claim denials, Partner with payers, Resolve payer issues, Secure timely reimbursement, Interpret LCD/NCD requirements, Manage CPT/HCPCS-related denials, Coordinate with front desk teams, Coordinate with authorization teams, Reduce delays, Optimize collections, Provide phone support to patients, Provide phone support to insurance companies, Provide phone support to internal teams, Work in payer portals, Ensure efficient claim submission, Deliver timely follow-up, Deliver compliant follow-up, Meet revenue cycle goals", "teamCollaboration" : "Front desk teams; Authorization teams; Internal teams", "domainKnowledge" : "Specialty drug coverage; Payer policy nuances; Reimbursement regulations; Managed care contracts", "domainList" : [ "specialty-drug-coverage", "payer-policy-nuances", "reimbursement-regulations", "managed-care-contracts" ], "domainSpecificKnowledge" : [ "Specialty drug coverage", "Payer policy nuances", "Reimbursement regulations", "Managed care contracts" ], "toolProficiency" : [ "NaviNet", "Availity", "Medicare portals", "Clearinghouses" ], "problemSolvingSkills" : "Analytical skills; Critical thinking skills", "outcomesObjectives" : "Meet revenue cycle goals", "qualificationsBasic" : "5+ years healthcare billing, 5+ years claims, 5+ years insurance follow-up, Hands-on Medicare collections, Proficient in Microsoft Office Suite", "qualificationsPreferred" : "Success in collections with Blue Cross payers, Experience with Medicare portals, Experience filing Medicare determinations, Experience filing Medicare appeals, Experience with Medicaid, Experience with other commercial insurance plans", "remoteFriendly" : true, "workSiteFlexibility" : "Flexible", "rawDescription" : "Remote (U.S.) | Full-Time | Monday–Friday | Standard Business Hours Hybrid Optional if Local – Office Located in Brentwood, TN At IVX Health, we’re reimagining what exceptional care looks like—and that vision extends far beyond the clinical setting. Our Insurance Follow Up Specialists are a vital part of the patient care journey, ensuring that every claim is handled with precision, empathy, and a clear understanding of how billing impacts both access to care and peace of mind. This Full Time role is part of our Billing Operations team and offers the flexibility to work fully remote or hybrid—with the option to work in-office if you’re local and prefer it. We prioritize work-life balance and a culture of support, recognizing that behind every claim is a patient counting on us to make care happen. Note: This is a remote position open to candidates across the U. S. Local candidates may also opt to work from our Brentwood, TN office. What You’ll Do Investigate and resolve insurance claim denials with speed and accuracy—typically 50 to 100 denials daily. Partner with payers to resolve issues and secure timely reimbursement. Interpret LCD/NCD requirements and manage CPT/HCPCS-related denials. Coordinate with front desk and authorization teams to reduce delays and optimize collections. Provide top-tier phone support to patients, insurance companies, and internal teams. Work in payer portals (NaviNet, Availity, Medicare portals, and others) and clearinghouses to ensure efficient claim submission. Deliver timely and compliant follow-up to meet revenue cycle goals. What We’re Looking For 5+ years’ experience in healthcare billing, claims, or insurance follow-up. Strong knowledge of ICD-10, CPT, HCPCS, and payer policy nuances. Hands-on experience with Medicare collections for specialty drug coverage, including using Medicare portals and filing determinations and appeals. Proven success in collections with Blue Cross payers, including BCBS FL, Independence BC, and BCBS TX preferred Experience working with Medicaid and other commercial insurance plans. Familiarity with reimbursement regulations, managed care contracts, and denial resolution strategies. Detail-oriented with strong analytical and critical thinking skills. Proficient in Microsoft Office Suite (Outlook, Teams, Excel, etc.). A team player with a proactive mindset and a passion for patient-centered outcomes. Why IVX Health IVX Health is a national provider of infusion and injection therapy for individuals managing complex chronic conditions like rheumatoid arthritis, Crohn’s disease, and multiple sclerosis. We’re redefining the care experience with an emphasis on comfort, convenience, and compassion. We believe the best patient experience starts with a great employee experience. That’s why we foster a culture of respect, empowerment, and shared purpose—living out our values every day: Be Kind, Do What’s Right, Never Settle, Make It Happen, and Enjoy the Ride. Whether you're face-to-face with patients or supporting operations behind the scenes, at IVX Health, your work makes a meaningful difference. Pay is based on factors such as market location, job-related knowledge, skills, and experience, and is benchmarked against similar organizations in our size and industry. It is not typical for an individual to be hired at or near the top of the posted range, as compensation decisions depend on the facts and circumstances of each case. In addition to cash pay, full-time regular employees are eligible for 401(k), health benefits, and other company-provided benefits. Insurance Follow-Up Pay Range $22—$25 USD About IVX Health IVX Health is a national provider of infusion and injection therapy for individuals managing chronic conditions like Rheumatoid Arthritis, Crohn's Disease, and Multiple Sclerosis. We’re transforming the way care is delivered with a focus on patient comfort and convenience. Our commitment to exceptional care extends to our employees as well—we empower our team to thrive while living our core values: Be Kind, Do What’s Right, Never Settle, Make It Happen, and Enjoy the Ride. Our Mission: To improve the lives of those we care for by redefining the care experience Our Vision: To be the nation’s preferred destination for pharmaceutical care of complex chronic conditions Our Commitment: To deliver an unmatched care experience with a foundation in world class service and clinical excellence Benefits We Offer Comprehensive Healthcare – Medical, dental, and vision coverage, including prescription drug plans and telemedicine services. Flexible Savings Options – Choose from Health Savings Accounts (HSA) and Health Reimbursement Arrangements (HRA) to manage healthcare costs. Supplemental Protection – Accident, critical illness, and hospital indemnity plans to provide additional financial security. Dependent Care FSA – Pre-tax savings for eligible childcare and dependent care expenses. 401(k) Retirement Plan – Secure your future with a competitive company match. Disability Coverage – Voluntary short-term and long-term disability plans to protect your income. Fertility and Family Support – Resources and benefits designed to support fertility care and family planning. Life and AD&D Insurance – Financial protection for you and your loved ones. Counseling and Wellness Support – Free resources to support emotional, physical, and financial well-being. Education Assistance – Tuition reimbursement and certification support to help you grow in your career. Continuing Education – Access to a CEU library for ongoing professional development. Charitable Giving and Volunteer Program – Matched donations and paid volunteer time off to support causes you care about. Employee Referral Bonus – Earn rewards for helping us find top talent. Note: Benefits may vary by employment type. Contact HR for details on eligibility and coverage. EEO STATEMENT IVX Health is proud to be an Equal Opportunity Employer. We value diversity and are committed to creating an inclusive environment for all employees. IVX Health wants to have the best available people in every job, and we make employment decisions on the basis of business needs, job requirements, individual qualifications, and merit. Equal employment opportunities are provided to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, pregnancy, national origin, military and veteran status, age, physical or mental disability, genetic characteristic, reproductive health decisions, family or parental status, or any other legally protected category in accordance with applicable federal, state, or local laws. IVX Health prohibits discrimination, harassment, or retaliation of any kind based on any of these characteristics. Equal employment opportunity will be extended to all persons in all aspects of the employer-employee relationship and all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation benefits, and separation of employment. Privacy Policy", "summaryDescription" : "Insurance Follow-Up Specialist at IVX Health. Skills: Insurance claims, Medicare collections, Denial resolution. Investigate insurance claim denials. Resolve insurance claim denials", "postedDate" : "2026-06-11T21:45:55.203", "createdAt" : "2026-06-11T21:45:55.203", "lastUpdated" : "2026-06-14T20:08:33.001", "ingestTimestamp" : "2026-06-11T21:45:55.203", "mongoId" : "6a2ac5ff74d8ee00a0704482", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 55000, "salaryAnnualMax" : 75000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "ICD-10", "CPT", "HCPCS", "Payer policy", "Reimbursement regulations", "Managed care contracts", "Denial resolution strategies", "Analytical skills", "Critical thinking skills", "Insurance claims", "Medicare collections", "Denial resolution", "Insurance follow-up", "Claim resolution", "Revenue cycle management", "Specialty drug coverage", "Payer policy nuances", "NaviNet", "Availity", "Medicare portals", "Clearinghouses" ], "skillCount" : 21, "jobCategory" : "other", "jobSubcategory" : "billing", "dataQualityScore" : 1.0, "daysOld" : 2, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare" }, { "id" : "6a3054daf292fd229cf1b20b", "title" : "Administrative Support", "company" : "Expeditors", "industry" : "Financial Services", "salary" : { "min" : 42000.0, "max" : 55000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Entry Level Administrative Support in Eagan, United States, adjusted for the logistics industry and company size." }, "location" : "Eagan, MN, United States", "locations" : [ "Eagan", "MN", "United States" ], "timestamp" : "2026-06-16T07:56:26.467", "fingerprint" : "34c974e55771a998f6d5b6c0c5d43f5b53d27935784a5f567811f9766f291b55", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/Expeditors/744000132258259-administrative-support", "externalId" : "744000132258259", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Eagan", "state" : "Minnesota", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "44.8181730,-93.1659179" } ], "locationText" : "Eagan, Minnesota, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "entry", "technicalSkills" : "MS Excel, MS Word", "hardSkillsList" : [ "Invoice processing", "Data entry" ], "hardSkills" : [ { "name" : "Invoice processing", "level" : "intermediate" }, { "name" : "Data entry", "level" : "intermediate" } ], "majorSkills" : "Invoice processing, Data entry", "majorSkillsList" : [ "Invoice processing", "Data entry" ], "coreResponsibilities" : "Complete weekly invoice recaps, Upload documents into portals, Send out completed invoices, Process payable invoices, Process daily check requests, Monitor branch training reports, Data Entry, Monitor branch EDE report, Answer incoming calls, Sort incoming mail, Manage incoming checks", "teamCollaboration" : "Team environment", "domainKnowledge" : "International logistics; Global trade; Global supply chain management", "domainList" : [ "international-logistics", "global-trade", "global-supply-chain-management" ], "domainSpecificKnowledge" : [ "International logistics", "Global trade", "Global supply chain management" ], "toolProficiency" : [ "MS Excel", "MS Word" ], "communicationSkills" : "Communicate clearly", "continuousLearning" : "Training and Personnel Development Program", "qualificationsBasic" : "Accounting knowledge, Effective interpersonal skills, Listen, comprehend, communicate clearly, Good computer skills, Fluent in English", "qualificationsPreferred" : "Likes to work in a team environment, Pro-active approach, Organizational skills, Attention to Detail", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "We take care of our employees, and they take care of our customers! Become a full-time member of a global community! The international logistics industry is an integral piece of the global trade puzzle; we make the world go round. Global supply chain management is what we do, and at the heart of Expeditors you will find professionalism, leadership, and a friendly environment, all of which foster an innovative, customer service-based approach to logistics. Expeditors is a global logistics company headquartered in Seattle, Washington. As a Fortune 500 company, we employ over 19,000 trained professionals in a worldwide network of over 350+ locations across six continents. Expeditors satisfies the increasingly sophisticated needs of international trade through customized solutions and seamless, integrated information systems. Our Mission We recruit, train, and retain the very best logistics and technical experts the world over. We love to promote from within - more than 50 percent of our employees have been at Expeditors for five years or more. Our high retention rate is influenced by a unique compensation program for positions that are more than just jobs - they're chances to grow, do what you love and build a career with us! Major Duties and Responsibilities * Complete weekly invoice recaps * Uploading documents into various portals * Send out completed invoices * Process payable invoices booking * Process daily check requests * Monitor branch training reports * Data Entry * Monitor branch EDE report * Answer incoming calls * Sort incoming mail * Manage incoming checks ## Qualifications * Accounting knowledge * Effective interpersonal skills, including proven abilities to listen, comprehend, effectively communicate clearly and concisely to obtain positive results * Likes to work in a team environment * Pro-active approach, strong organizational skills * Strong Attention to Detail * Good computer skills (MS Excel, MS Word) * Fluent in English ## Additional Information Expeditors offers excellent benefits: * Paid Vacation, Holiday, Sick Time * Health Plan: Medical * Life Insurance * Employee Stock Purchase Plan * Training and Personnel Development Program * Growth opportunities within the company * Employee Referral Program Bonus", "summaryDescription" : "Administrative Support at Expeditors. Skills: Invoice processing, Data entry. Complete weekly invoice recaps. Upload documents into portals", "postedDate" : "2026-06-15T18:03:58.000", "createdAt" : "2026-06-15T23:34:25.798", "lastUpdated" : "2026-06-16T07:56:26.467", "ingestTimestamp" : "2026-06-15T23:34:25.798", "mongoId" : "6a3054daf292fd229cf1b20b", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 42000, "salaryAnnualMax" : 55000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Invoice processing", "Data entry", "International logistics", "Global trade", "Global supply chain management", "MS Excel", "MS Word" ], "skillCount" : 7, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 1.0, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Logistics", "llmIndustryConfidence" : 0.95 }, { "id" : "6a304f64f292fd229cee7524", "title" : "Administrative Support", "company" : "Expeditors", "industry" : "Financial Services", "salary" : { "min" : 42000.0, "max" : 55000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Entry Level Administrative Support in Eagan, United States, adjusted for the logistics industry and company size." }, "location" : "Eagan, MN, United States", "locations" : [ "Eagan", "MN", "United States" ], "timestamp" : "2026-06-16T06:22:09.924", "fingerprint" : "53571e49eeccb6ff89436a33fd54d000e063ad8cc0e3e58e0ea92c766858802e", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/Expeditors/744000132258259-administrative-support", "externalId" : "744000132258259", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Eagan", "state" : "Minnesota", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "44.8181730,-93.1659179" } ], "locationText" : "Eagan, Minnesota, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "entry", "technicalSkills" : "MS Excel, MS Word", "professionalSkills" : [ "Logistics" ], "hardSkillsList" : [ "Data Entry", "Invoice processing" ], "hardSkills" : [ { "name" : "Data Entry", "level" : "intermediate" }, { "name" : "Invoice processing", "level" : "intermediate" } ], "majorSkills" : "Invoice processing, Data Entry", "majorSkillsList" : [ "Invoice processing", "Data Entry" ], "coreResponsibilities" : "Complete weekly invoice recaps, Upload documents into portals, Send out completed invoices, Process payable invoices booking, Process daily check requests, Monitor branch training reports, Data Entry, Monitor branch EDE report, Answer incoming calls, Sort incoming mail, Manage incoming checks", "teamCollaboration" : "Work in a team environment", "domainKnowledge" : "International logistics; Global trade; Global supply chain management", "domainList" : [ "international-logistics", "global-trade", "global-supply-chain-management" ], "domainSpecificKnowledge" : [ "International logistics", "Global trade", "Global supply chain management" ], "toolProficiency" : [ "MS Excel", "MS Word" ], "communicationSkills" : "Communicate clearly; Communicate concisely", "continuousLearning" : "Training and Personnel Development Program; Growth opportunities", "qualificationsBasic" : "Accounting knowledge, Effective interpersonal skills, Listen, comprehend, communicate clearly, Good computer skills, Fluent in English", "qualificationsPreferred" : "Likes to work in a team environment, Pro-active approach, Organizational skills, Attention to Detail", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "We take care of our employees, and they take care of our customers! Become a full-time member of a global community! The international logistics industry is an integral piece of the global trade puzzle; we make the world go round. Global supply chain management is what we do, and at the heart of Expeditors you will find professionalism, leadership, and a friendly environment, all of which foster an innovative, customer service-based approach to logistics. Expeditors is a global logistics company headquartered in Seattle, Washington. As a Fortune 500 company, we employ over 19,000 trained professionals in a worldwide network of over 350+ locations across six continents. Expeditors satisfies the increasingly sophisticated needs of international trade through customized solutions and seamless, integrated information systems. Our Mission We recruit, train, and retain the very best logistics and technical experts the world over. We love to promote from within - more than 50 percent of our employees have been at Expeditors for five years or more. Our high retention rate is influenced by a unique compensation program for positions that are more than just jobs - they're chances to grow, do what you love and build a career with us! Major Duties and Responsibilities * Complete weekly invoice recaps * Uploading documents into various portals * Send out completed invoices * Process payable invoices booking * Process daily check requests * Monitor branch training reports * Data Entry * Monitor branch EDE report * Answer incoming calls * Sort incoming mail * Manage incoming checks ## Qualifications * Accounting knowledge * Effective interpersonal skills, including proven abilities to listen, comprehend, effectively communicate clearly and concisely to obtain positive results * Likes to work in a team environment * Pro-active approach, strong organizational skills * Strong Attention to Detail * Good computer skills (MS Excel, MS Word) * Fluent in English ## Additional Information Expeditors offers excellent benefits: * Paid Vacation, Holiday, Sick Time * Health Plan: Medical * Life Insurance * Employee Stock Purchase Plan * Training and Personnel Development Program * Growth opportunities within the company * Employee Referral Program Bonus", "summaryDescription" : "Administrative Support at Expeditors. Skills: Invoice processing, Data Entry. Complete weekly invoice recaps. Upload documents into portals", "postedDate" : "2026-06-15T18:03:58.000", "createdAt" : "2026-06-15T21:42:13.638", "lastUpdated" : "2026-06-16T06:22:09.924", "ingestTimestamp" : "2026-06-15T21:42:13.638", "mongoId" : "6a304f64f292fd229cee7524", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 42000, "salaryAnnualMax" : 55000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Data Entry", "Invoice processing", "Logistics", "International logistics", "Global trade", "Global supply chain management", "MS Excel", "MS Word" ], "skillCount" : 8, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 1.0, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Logistics", "llmIndustryConfidence" : 0.95 }, { "id" : "6a3051bbf292fd229cf05be2", "title" : "Administrative Coordinator – Hardware & Operations Support", "company" : "Blueprint Technologies", "salary" : { "min" : 23.0, "max" : 25.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Bellevue, WA, United States", "locations" : [ "Bellevue", "WA", "United States" ], "timestamp" : "2026-06-16T09:11:43.804", "fingerprint" : "e9cfe1dd6a93bd90196a3e049a0f52094f104148553064c13ba3d00e6773e47d", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/bpcs/jobs/8007762", "externalId" : "8007762", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Redmond", "state" : "Washington", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "47.6694141,-122.1238767" } ], "locationText" : "Redmond, Washington, United States", "coreResponsibilities" : "Manage operational processes, Coordinate cross-functional teams, Manage vendors and stakeholders, Track operational metrics, Plan resources, Drive continuous improvement", "remoteFriendly" : true, "workSiteFlexibility" : "Flexible", "rawDescription" : "Who is Blueprint? We are a technology solutions firm headquartered in Bellevue, Washington, with a strong presence across the United States. Unified by a shared passion for solving complicated problems, our people are our greatest asset. We use technology as a tool to bridge the gap between strategy and execution, powered by the knowledge, skills, and the expertise of our teams, who all have unique perspectives and years of experience across multiple industries. We’re bold, smart, agile, and fun. What does Blueprint do? Blueprint helps organizations unlock value from existing assets by leveraging cutting-edge technology to create additional revenue streams and new lines of business. We connect strategy, business solutions, products, and services to transform and grow companies. Why Blueprint? At Blueprint, we believe in the power of possibility and are passionate about bringing it to life. Whether you join our bustling product division, our multifaceted services team or you want to grow your career in human resources, your ability to make an impact is amplified when you join one of our teams. You’ll focus on solving unique business problems while gaining hands-on experience with the world’s best technology. We believe in unique perspectives and build teams of people with diverse skillsets and backgrounds. At Blueprint, you’ll have the opportunity to work with multiple clients and teams, such as data science and product development, all while learning, growing, and developing new solutions. We guarantee you won’t find a better place to work and thrive than at Blueprint. In This Role In this role, you will provide administrative support during a period of organizational change, helping backfill gaps created by evolving team needs, reorgs, and employee transitions. You will support an individual leader and broader team with complex administrative functions, including calendar management, meeting coordination, employee request support, hardware ordering and fulfillment, and other operational tasks as needed. This role requires strong attention to detail, professional communication, responsiveness, and the ability to manage deadlines in a hybrid work environment. Responsibilities Provide complex administrative support for an individual manager and secondary support for a broader team. Manage calendars, schedule meetings, coordinate logistics, and support day-to-day administrative operations. Coordinate hardware ordering, tracking, and fulfillment for employees and teams. Respond to employee requests in a timely, professional, and service-oriented manner. Support meeting and event coordination, including scheduling, preparation, and follow-up. Assist with travel arrangements as needed. Support department operations, including personnel, financial, and facilities-related administrative tasks. Help backfill administrative gaps caused by organizational changes, employee departures, or shifting business needs. Complete special projects and ad hoc administrative assignments as requested. Maintain clear, professional written communication with employees, leaders, and cross-functional stakeholders. Track requests, manage deadlines, and ensure timely completion of assigned tasks. Qualifications 1–2 years of experience in administrative support, office coordination, executive support, or a similar role. Experience using Outlook or similar calendaring tools to manage schedules and coordinate meetings. Proficiency with Microsoft Office Suite or similar productivity tools, especially Excel. Strong written communication skills, including the ability to maintain a professional tone in email correspondence. Ability to prioritize requests, meet deadlines, and remain responsive in a fast-paced environment. Strong attention to detail and follow-through. Experience supporting employee requests, team operations, or administrative workflows. Ability to work in a hybrid environment with required onsite attendance as needed. Preferred Qualifications Experience with hardware purchasing, ordering, fulfillment, or asset coordination. Experience using internal employee, HR, purchasing, or order management systems. Recent experience using administrative tools, productivity platforms, and internal business systems. Experience supporting leaders or teams during organizational change, transitions, or periods of evolving responsibilities. Ability to adapt quickly as needs are identified and responsibilities are defined. Prior experience coordinating across multiple stakeholders, teams, or business functions. Strong customer-service mindset and ability to support employees with professionalism and urgency. Salary Range At Blueprint, we strive to offer competitive pay that reflects the value of our team members. Compensation for this role is influenced by a variety of factors, including skills, education, responsibilities, experience, and geographic market. For candidates based in Washington State, the anticipated salary range is $23– $25 per hour. Please note that we typically do not hire new employees at the top of the posted range. Actual starting pay will be determined based on experience, skills, and internal equity. The final salary and job title may vary depending on the selected candidate’s qualifications and could fall outside the stated range. Equal Opportunity Employer Blueprint Technologies, LLC is an equal employment opportunity employer. Qualified applicants are considered without regard to race, color, age, disability, sex, gender identity or expression, orientation, veteran/military status, religion, national origin, ancestry, marital, or familial status, genetic information, citizenship, or any other status protected by law. If you need assistance or a reasonable accommodation to complete the application process, please reach out to: recruiting@bpcs.com Blueprint believe in the importance of a healthy and happy team, which is why our comprehensive benefits package includes: Medical, dental, and vision coverage Flexible Spending Account 401k program Competitive PTO offerings Parental Leave Opportunities for professional growth and development Location: Hybrid in Redmond, WA", "summaryDescription" : "Administrative Coordinator – Hardware & Operations Support at Blueprint Technologies. Manage operational processes. Coordinate cross-functional teams", "postedDate" : "2026-06-15T23:17:40.797", "createdAt" : "2026-06-15T23:17:40.797", "lastUpdated" : "2026-06-16T09:11:43.804", "ingestTimestamp" : "2026-06-15T23:17:40.797", "mongoId" : "6a3051bbf292fd229cf05be2", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 47840, "salaryAnnualMax" : 52000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Junior", "dataQualityScore" : 0.6666667, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a3058cdf292fd229cf44257", "title" : "DOT Compliance and Administrative Support Specialist", "company" : "Terrestris Global Solutions", "industry" : "Logistics", "salary" : { "min" : 42500.0, "max" : 57500.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Entry-level DOT Compliance and Administrative Support Specialist in Springfield, United States, adjusted for the logistics industry and company size." }, "location" : "Springfield, VA", "locations" : [ "Springfield", "VA" ], "timestamp" : "2026-06-16T06:39:02.929", "fingerprint" : "b8239b6ecf8f70222f023e1f1862ec0dea93b32be5a0c69dab7fdd1c53e5352e", "source" : "breezyhr", "language" : "en", "applyUrl" : "https://terrestris-global-solutions.breezy.hr/p/820c373f6c0301-dot-compliance-and-administrative-support-specialist", "externalId" : "820c373f6c0301", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Springfield", "state" : "Virginia", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "38.7749935,-77.1803819" } ], "locationText" : "Springfield, Virginia, United States", "employmentType" : "FULL_TIME", "coreResponsibilities" : "Support vehicle fleet operations, Support operations", "domainKnowledge" : "DOT compliance", "domainList" : [ "dot-compliance" ], "domainSpecificKnowledge" : [ "DOT compliance" ], "workSiteFlexibility" : "Onsite", "rawDescription" : "Are you looking for a Challenge? Looking for an innovative organization and the opportunity to learn and grow professionally? We can help! We are seeking a DOT Compliance and Administrative Support Specialist to join our corporate staff to support our growing vehicle fleet and operations. This is", "summaryDescription" : "DOT Compliance and Administrative Support Specialist at Terrestris Global Solutions. Support vehicle fleet operations. Support operations", "createdAt" : "2026-06-15T22:12:36.424", "lastUpdated" : "2026-06-16T06:39:02.929", "ingestTimestamp" : "2026-06-15T22:12:36.424", "mongoId" : "6a3058cdf292fd229cf44257", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 42500, "salaryAnnualMax" : 57500, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "DOT compliance" ], "skillCount" : 1, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.7777778, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Logistics", "llmIndustryConfidence" : 0.92 }, { "id" : "6a2c6cbf74d8ee00a091b219", "title" : "Administrative and Customer Support Specialist", "company" : "HealtheConnections", "industry" : "Healthcare", "salary" : { "min" : 48000.0, "max" : 62500.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Syracuse ", "locations" : [ "Syracuse" ], "timestamp" : "2026-06-15T09:41:31.881", "fingerprint" : "68efb734d64390993858c498d24c3c2ed8f743f7c17ed0ea8814721fbc7cd9e4", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://www.healtheconnections.org/jobs/?gh_jid=5257248008", "externalId" : "5257248008", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Syracuse", "state" : "New York", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "43.0481221,-76.1474244" } ], "locationText" : "Syracuse, New York, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 5, "experienceMaxYears" : 5, "experienceLevel" : "Mid", "technicalSkills" : "CRM, Ticketing platforms, Customer support platforms", "professionalSkills" : [ "Workflow oversight", "Special project execution", "Customer guidance", "Process management", "Customer onboarding", "Credentialing", "Compliance support", "Customer experience initiatives" ], "hardSkillsList" : [ "Troubleshooting", "System documentation" ], "softSkillsList" : [ "Critical thinking", "Flexibility", "Adaptability" ], "hardSkills" : [ { "name" : "Troubleshooting", "level" : "intermediate" }, { "name" : "System documentation", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Critical thinking" }, { "name" : "Flexibility" }, { "name" : "Adaptability" } ], "majorSkills" : "Customer support, Customer relationships, Customer retention, Customer satisfaction", "majorSkillsList" : [ "Customer support", "Customer relationships", "Customer retention", "Customer satisfaction" ], "coreResponsibilities" : "Serve as primary point of contact, Handle customer inquiries, Handle service requests, Handle support issues, Deliver exceptional customer experience, Be subject matter expert, Troubleshoot complex issues, Resolve complex issues, Ensure timely follow-up, Ensure timely resolution, Support categorization of tickets, Support triage of tickets, Support escalation of tickets, Support management of tickets, Maintain accurate customer records, Maintain user accounts, Maintain system documentation, Support customer onboarding, Support credentialing, Support compliance, Support customer experience initiatives", "teamCollaboration" : "Work closely with customers; Work closely with team members; Collaborative team environment", "domainKnowledge" : "Health information exchange; Health IT; Healthcare administration", "domainList" : [ "health-information-exchange", "health-it", "healthcare-administration" ], "domainSpecificKnowledge" : [ "Health information exchange", "Health IT", "Healthcare administration" ], "toolProficiency" : [ "CRM", "Ticketing systems", "Business systems" ], "communicationSkills" : "Written communication; Verbal communication", "documentationSkills" : "System documentation", "problemSolvingSkills" : "Problem-solving; Troubleshooting; Root cause analysis", "qualificationsBasic" : "5+ years customer service, 5+ years customer support, 5+ years client services, Experience with CRM, Experience with ticketing platforms, Experience with customer support platforms, Excellent written communication, Excellent verbal communication, Analytical abilities, Problem-solving abilities, Technical aptitude, Ability to learn applications, Ability to learn systems, Ability to work under pressure, Ability to meet deadlines, Ability to ensure accuracy, Proven ability to follow procedures, Experience working independently, Experience working collaboratively", "qualificationsPreferred" : "Associate's degree in Business, Associate's degree in Communications, Associate's degree in Healthcare Administration, Associate's degree in Information Technology, Equivalent experience strongly preferred, Experience in healthcare, Experience in health information exchange, Experience in health IT, Experience in medical administration, Experience in technical support", "remoteFriendly" : true, "workSiteFlexibility" : "Hybrid", "rawDescription" : "Who: HealtheConnections, a respected national leader in providing health information exchange (HIE) services for 26 counties of NYS. What: Hiring an experienced, customer-focused professional to provide advanced support and operational leadership through troubleshooting, workflow oversight, training support, special project execution, and more across HealtheConnections’ technology services. About the Job: In this role, you will use your experience and critical thinking skills to work closely with customers to understand their needs, provide guidance on our systems and services, manage important processes, and serve as a trusted resource. This team supports one of the largest and most multi-faceted health information exchanges in the country and serves as a key resource for both customers and internal teams. Administrative and Customer Support Specialists have varied responsibilities. You will work closely with customers and team members to ensure a high-quality customer experience while supporting onboarding, compliance, customer service operations, and continuous improvement initiatives. Primary Responsibilities: Serve as a primary point of contact for customer inquiries, service requests, and support issues, delivering an exceptional customer experience through phone, email, and tickets Be a subject matter expert for Customer Services processes and how HealtheConnections’ services work. Troubleshoot and resolve complex customer issues while ensuring timely follow-up and resolution. Support the categorization, triage, escalation, and management of customer support tickets using our CRM and other business systems Maintain accurate customer records, user accounts, and system documentation. Support customer onboarding, credentialing, compliance, and customer experience initiatives. Experience Needed: Please send us a cover letter with your application. 5+ years of customer service, customer support, client services, or related experience. Experience with CRM, ticketing, or customer support platforms. Excellent written and verbal communication skills. Strong analytical and problem-solving abilities. Strong technical aptitude and ability to quickly learn new applications and systems. Ability to work under pressure, meet deadlines, and ensure accuracy. Proven ability to follow established procedures. Experience working independently and collaboratively within a team environment. Experience in healthcare, health information exchange, health IT, medical administration, or a technical support environment is a strong plus. Associate's or higher degree in Business, Communications, Healthcare Administration, Information Technology, or equivalent experience strongly preferred Not sure you meet all qualifications? Research shows that women and members of other under-represented groups tend to not apply to jobs when they think they may not meet every qualification, when, in fact, they do! We are committed to creating a diverse and inclusive environment and strongly encourage you to apply. You’re a great fit for us if you’re good at… Methodical, detail-oriented tasks Being flexible and adaptable to shifting priorities Following procedures carefully Helping someone get to the root of a problem We’re a great fit for you if you’re looking for… A high-performance, high-energy, collaborative environment. One of the best things about working here is our team. They’re smart, supportive, passionate, and among the best in the business. A dynamic industry. Health information exchange has exciting opportunities on the horizon as the healthcare industry evolves, both within NYS and on the national stage. Strong benefits. We cover the cost of medical insurance for employees along with a full suite of benefits, including 401k matching, generous vacation/holiday time, unlimited sick time, flexibility in work hours and hybrid/remote work, and more. Work that makes a difference in your community. We’re proud to make an impact on the daily lives of health professionals and support improved health outcomes for individuals right here in New York State. We like to say that we’re “casually competent” – we’re not pretentious, but we know our stuff. Our people are talented, our culture is vibrant, and our work is at the top of its class. Even better, our customers genuinely like working with us, and we’ve seen firsthand how what we do has made a positive impact on our community. $48,000-$62,500 is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the range may be modified in the future. An employee’s pay position within the salary range will be based on several factors including, but not limited to, the prevailing minimum wage for the location, relevant education, qualifications, certifications, experience, skills, and seniority.", "summaryDescription" : "Administrative and Customer Support Specialist at HealtheConnections. Skills: Customer support, Customer relationships, Customer retention, Customer satisfaction. Serve as primary point of contact. Handle customer inquiries", "postedDate" : "2026-06-14T03:28:34.645", "createdAt" : "2026-06-14T03:28:34.645", "lastUpdated" : "2026-06-15T09:41:31.881", "ingestTimestamp" : "2026-06-14T03:28:34.645", "mongoId" : "6a2c6cbf74d8ee00a091b219", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 48000, "salaryAnnualMax" : 62500, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Troubleshooting", "System documentation", "Critical thinking", "Flexibility", "Adaptability", "Customer support", "Customer relationships", "Customer retention", "Customer satisfaction", "Workflow oversight", "Special project execution", "Customer guidance", "Process management", "Customer onboarding", "Credentialing", "Compliance support", "Customer experience initiatives", "Health information exchange", "Health IT", "Healthcare administration", "CRM", "Ticketing systems", "Business systems" ], "skillCount" : 23, "jobCategory" : "sales", "jobSubcategory" : "customer_success", "seniorityLevel" : "Mid", "dataQualityScore" : 1.0, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2cf9d174d8ee00a0a9c0df", "title" : "Lease Up and Administrative Specialist", "company" : "Boulder Housing Partners", "industry" : "Nonprofit Organization Management", "salary" : { "min" : 24.0, "max" : 28.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Boulder, Colorado, United States", "locations" : [ "Boulder, Colorado, United States" ], "certifications" : [ "Valid Colorado Driver's License" ], "timestamp" : "2026-06-15T21:56:17.089", "fingerprint" : "b12ee296eb1e53219d8115ad12616294fbdd5c93f59bcc79b04058a023fe7b0b", "source" : "workable", "language" : "en", "applyUrl" : "https://apply.workable.com/j/31F8DF4103/apply", "externalId" : "31F8DF4103", "industryFunction" : { }, "locationPoint" : "46.23659,-112.12083", "structuredLocations" : [ { "city" : "Boulder", "state" : "Colorado", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "40.0149856,-105.2705450" } ], "locationText" : "Boulder, Colorado, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "High School", "technicalSkills" : "Microsoft Office Suite, Word, Excel, Outlook, PowerPoint, Yardi", "professionalSkills" : [ "Administrative support", "Customer service", "Data entry", "Record keeping", "Office management" ], "hardSkillsList" : [ "Data entry accuracy" ], "hardSkills" : [ { "name" : "Data entry accuracy", "level" : "intermediate" } ], "majorSkills" : "Administrative support, Property management software, Customer interaction", "majorSkillsList" : [ "Administrative support", "Property management software", "Customer interaction" ], "coreResponsibilities" : "Provide administrative support to the leasing team, Answer phones and respond to inquiries, Greet residents and prospective residents, Schedule appointments and tours, Process applications and lease agreements, Maintain resident files and records, Assist with resident move-ins and move-outs, Collect and post rent payments, Coordinate with maintenance staff for work orders, Prepare reports as needed, Perform general office duties", "teamCollaboration" : "Leasing team; Maintenance staff", "domainKnowledge" : "Property management; Leasing processes; Fair Housing laws", "domainList" : [ "property-management", "leasing-processes", "fair-housing-laws" ], "domainSpecificKnowledge" : [ "Property management", "Leasing processes", "Fair Housing laws" ], "toolProficiency" : [ "Microsoft Office Suite", "Yardi" ], "communicationSkills" : "Verbal communication; Written communication", "documentationSkills" : "Record keeping; Lease agreements", "specialRequirements" : "Valid Driver's License", "qualificationsBasic" : "High School diploma or GED, Two years of experience in an administrative or customer service role, Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), Experience with Yardi or similar property management software, Valid Colorado Driver's License", "qualificationsPreferred" : "Associate's degree or higher, Bilingual in Spanish and English", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Are you looking for a position at a mission-driven, innovative organization with great benefits? If so, join Boulder Housing Partners! We are a PERA employer and offer great public employee retirement benefits, work-life balance, and flexible schedules. We build, own, and manage affordable housing in the City of Boulder, bringing together staff and stakeholders from diverse backgrounds to accomplish a common goal. **JOB OBJECTIVE:** Under general supervision, the Lease Up and Administrative Specialist is a floating position that manages the lease up process for new construction and renovations at BHP and supports the property management department by providing high quality customer service to our clients and staff. Functions include interest list and/or waitlist management, coordination with other Leasing Specialists for the marketing, eligibility determinations, showing apartments, completing file documentation, compliance and reporting, responding to calls and emails, filling in for property manager as needed and other related property management duties as required. **HIRING RANGE:** $24-$28/hour ($49,920-$58,240) DOQ Applications will be accepted through June 29th, 2026. **WHAT IT'S LIKE TO WORK WITH US:** If your goal is to help build diverse and inclusive communities by providing homes, creating community and changing lives, consider joining us at BHP. We know our employees are our most important resource, in addition to rewarding and meaningful work we enjoy: Medical, dental, vision health plans Retirement benefits that includes PERA defined benefit plan plus 401k and 457 plans Paid life insurance Employee wellness program Long term disability 13 paid holidays per year plus vacation and sick leave Five Fridays off during the summer Excellent work-life programs, such as flexible schedules, training opportunities, and more **MINIMUM REQUIREMENTS:** High school diploma or equivalent. Strong organizational experience. Experience with data entry and database management. Ability to accurately verify multiple sources of information and make assessments. Demonstrated ability to communicate with internal and external customers; proven composure in difficult situations; ability to manage and resolve conflict effectively. Attention to detail. Ability to work with diverse populations. Interest, desire, ability and commitment to provide excellent customer service in person and over the telephone. Ability to work independently, take initiative, handle multiple tasks simultaneously, and to assume responsibility for completion of complex workload without close supervision. Acceptable background information, including criminal history. Valid Colorado driver's license and acceptable motor vehicle record. **DESIRED QUALIFICATIONS:** Experience with housing software, particularly Yardi. Some knowledge or experience with electronic filing systems. Customer Service experience. Bilingual Spanish/English. **DUTIES AND RESPONSIBILITIES:** 1. Manage all aspects of leasing vacant units with emphasis on new construction and renovation projects while following BHP's policies and procedures. This includes the following: * Respond to inquiries from potential residents in a timely, professional and engaging manner via telephone and walk-ins * Schedule appointments for apartment tours * Drive the leasing process to exceed monthly leasing goals * Track and enter all traffic into Yardi * Track unit availability and unit assignment for each applicant * Process and maintain waitlists and interest * Process applications for housing * Conduct landlord references * Conduct background checks * Check files for eligibility criteria * Scan all documentation into File Vision upon receiving and recycle immediately * Show available units * Conduct pre-leasing inspections of vacant units to ensure units are ready to show and in move-in condition. 2. Assist with the processing of all paperwork and mailings related to leasing and, recertifications and other property management duties. This includes the following: * Process applications and recertifications, send any required notification to applicants and/or residents * Communicate with applicants/residents about status of their application/recertification process * Mail, fax, or email documents and track return of documents * Review forms for accuracy and completeness. Research and obtain missing information as needed * Organize paperwork and assist as requested * Track traffic, enter data into Yardi software system * Maintain organized ETR (Electronic Tenant Record) 3. Assist property managers by: * Holding office hours as needed * Providing customer service in person, by phone, by email, or as applicable * Returning calls and emails as needed * Posting notices at sites * Transporting payments to BHP * File Vision scanning and accuracy 4. Assist property managers with applicant/resident issues, including: * Monitor rent and security deposit collection at move in * Complete move in process with applicant/resident, including unit check in form at move in * Assist with applicant/resident issues, requests and communications * Working knowledge of reasonable accommodation situations under Section 504 5\\. Assist with all other paperwork issues, including filing and reporting requirements for the funders and program administrators. 6\\. Performs other administrative related duties as required by management to meet the needs of the department and BHP. 7\\. Collaborate with the Director of Property Management, Property Manager and Regional Property Manager on assigned tasks and special projects. 8\\. Train and mentor other staff members as needed, ensuring they understand their roles and responsibilities. 9\\. Regular, predictable attendance is an essential function of this position. 10\\. Takes proper safety precautions, anticipates unsafe circumstances, and acts accordingly to prevent accidents. Is responsible for the safety of self, others, materials, and equipment. Uses all required safety equipment. Generally, duties and responsibilities are listed from most to least critical or time consuming. Boulder Housing Partners is committed to hiring employees who provide good customer service; our employees communicate courteously and responsively and provide effective and efficient service to the public and co-workers. **CHAIN OF SUPERVISION** (1) TITLE OF IMMEDIATE SUPERVISORS: Director of Property Management, Regional Property Manager and/or Property Manager Your immediate supervisor is the Director of Property Management. However, you may also report to the Property Manager and Regional Property Manager when assigned to their teams for special projects. (2) TITLE (S) OF POSITION (S) OVER WHICH THIS POSITION HAS DIRECT SUPERVISION: N/A **MACHINES AND EQUIPMENT USED IN WORK INCLUDE, BUT ARE NOT LIMITED TO, THE FOLLOWING:** Computer, printer, postage machine, telephone, photocopy machine, scanners, facsimile machine, and calculator/adding machine. **WORKING CONDITIONS** **Physical Demands:** This position works in an office setting. In the office, it is primarily sedentary physical work requiring lifting a maximum of 30 pounds; occasional lifting, carrying, walking, bending over (to file) and standing. Extensive data entry. Frequent hand/eye coordination and finger dexterity to operate personal computer, adding machine, and office equipment; vision for reading, recording and interpreting information; speech communication and hearing to maintain communication with employees and customers. **Work Environment:** Works in a clean, comfortable office environment. Non-private office. **Equipment Used:** Frequently uses standard office equipment including personal computers, adding machines, calculators, printers, shredders, electronic date stamp, fax and copy machines. **HISTORY:** Founded in 1966, Boulder Housing Partners (BHP) is known for creative and award-winning approaches. BHP’s goal is to make living in Boulder possible and affordable, regardless of income. We are committed to fostering a healthy sense of community in every property we develop. We are an inclusive organization that operates creatively, decisively, and effectively, with strong and consistent values and an understanding that housing is as much about people as it is about place. We build, own and manage 33% of the total inventory of affordable housing in Boulder, making a strong contribution to City Council's goal that 10% of all housing is permanently affordable. Our commitment to the organizational stewardship of assets involves fostering a caring and supportive work environment for our most valuable asset \\- our employees. We realize that our mission can only be realized with a team of dedicated and passionate people. BHP provides professional development opportunities as well as a generous benefits package that includes medical, dental, vision, life insurance, paid holidays and personal days, as well as retirement benefits. Our culture promotes work-life balance and opportunities to engage in healthy lifestyle activities. BHP is an Equal Opportunity Employer. We prohibit unlawful discrimination against applicants or employees on the basis of age 40 and over, race (including traits historically associated with race, such as hair texture and length, protective hairstyles), sex, sexual orientation, gender identity, gender expression, color, religion, creed, national origin, ancestry, disability, military status, genetic information, marital status, or any other status protected by applicable state or local law. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.", "summaryDescription" : "Lease Up and Administrative Specialist at Boulder Housing Partners. Skills: Administrative support, Property management software, Customer interaction. Provide administrative support to the leasing team. Answer phones and respond to inquiries", "postedDate" : "2026-06-12T00:00:00.000", "createdAt" : "2026-06-14T18:54:39.698", "lastUpdated" : "2026-06-15T21:56:17.089", "ingestTimestamp" : "2026-06-14T18:54:39.698", "mongoId" : "6a2cf9d174d8ee00a0a9c0df", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "sourceUrl" : "https://apply.workable.com/j/31F8DF4103", "salaryAnnualMin" : 49920, "salaryAnnualMax" : 58240, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Data entry accuracy", "Administrative support", "Property management software", "Customer interaction", "Customer service", "Data entry", "Record keeping", "Office management", "Property management", "Leasing processes", "Fair Housing laws", "Valid Colorado Driver's License", "Microsoft Office Suite", "Yardi" ], "skillCount" : 14, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "mid", "dataQualityScore" : 0.8888889, "daysOld" : 3, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Real Estate", "llmIndustryConfidence" : 0.95 }, { "id" : "6a3056ecf292fd229cf30f0d", "title" : "Join the team", "company" : "SPS-North America", "salary" : { "min" : 55000.0, "max" : 75000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for entry-level positions in New York, adjusted for the outsourced services industry." }, "location" : "New York, New York ", "locations" : [ "New York", "New York" ], "timestamp" : "2026-06-16T08:17:02.085", "fingerprint" : "2295bf2e64612f8b19a5946da42f4a88e5aa34fdbc765de73f10665e29c47fb3", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/spsnorthamericaselected/jobs/4921453008", "externalId" : "4921453008", "industryFunction" : { }, "structuredLocations" : [ { "city" : "New York", "state" : "New York", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "40.7127281,-74.0060152" } ], "locationText" : "New York, New York, United States", "remoteFriendly" : false, "rawDescription" : "SPS-North America ABOUT US SPS is an award-winning employer of choice offering digital and transformation solutions that leverage Intelligent Automation in more than 22 countries across the globe. In North America, our services include Mailroom Management (both physical and digital), Front Office Services such as Reception, Lobby Concierge and Conference Room Management in addition to Intelligent Document Processing Services utilizing leading edge technologies. Our clients today are companies in sectors such as banking, insurance, legal, higher education, advertising and other professional services, including many Fortune 500 companies. SPS is committed to delivering high caliber outsourcing experience to our clients and offering our employees challenging and exciting career opportunities throughout the North America region and globally. SPS is committed to investing in the professional development of our employees and offers competitive comprehensive benefits and diverse development training programs that lead to building careers. COMMITMENT TO DIVERSITY & INCLUSIVE HIRING At SPS we embrace the uniqueness of our employees and are committed to the fair and equal treatment of all people, applicants, and employees by promoting a culture of access, inclusion, equity and diversity. SPS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual and reproductive health choices, national origin, age, disability, genetics, military status, gender identity or expression, sexual orientation and/or any other status protected by law. OUR VALUES Clients First Our clients needs are the center of every decision. We help our clients to manage the digital transformation challenge with individual solutions. We generate compelling value-add and cost savings, while meeting compliance requirements. Delivering Excellence We are a safe pair of hands for our clients and deliver on our promises. We continuously improve our processes and ensure market leading standards, cost structures and efficiency rates. We see our operations as “best-in-class” with deep subject matter expertise and experience. Innovative Thinking We have the expertise to develop leading solutions by combining people, processes, data and the latest technology. We continuously invest in innovations. Innovation is part of our DNA. We recognize our teams for innovative thinking. WHAT WE OFFER Career Growth: An opportunity to enter a job that allows you to learn new skills or use a variety of them that may lead you to uncover other career opportunities. Learning & Development: At SPS, we promote a work culture of learning so that you can develop to be the best at what you do. We Recognize Talent: We offer a variety of recognition programs for all levels of employees. Full-Time Benefit Offerings: Medical, Dental, Vision, HCFSA, DCFSA, HSA, Commuter Transit and Parking, Supplemental Life Insurance, Accident Insurance, Critical Illness, Hospital Indemnity, Legal Program, Identify Theft Protection, Pet Discounts, Pet Insurance, Group Home and Auto Insurance, EAP, Short Term Disability, Life Insurance, 401k w/ matching, Entertainment Discounts, & Paid Time Off. Part-Time Benefit Offerings: 401k w/ matching, Entertainment Discounts, & Paid Time Off (if eligible). JOB POSTING STATEMENT SPS posts all open jobs on its website. We do not send unsolicited checks to prospective applicants nor ask applicants to forward or return funds to us. Please be aware of possible scams if you receive an unsolicited outreach from SPS. Additionally, in accordance with certain state and local law, if a pay range is provided this amount is SPS's reasonable estimate for this role. The actual amount may be higher or lower, based on non-discriminatory factors such as experience, knowledge, skills. To view our privacy policy, click on the link below: Data Privacy Statement WHAT WE OFFER Career Growth: An opportunity to enter a job that allows you to learn new skills or use a variety of them that may lead you to uncover other career opportunities! Learning & Development: At SPS, we promote a work culture of learning so that you can develop to be the best at what you do! We Recognize Talent: We offer a variety of recognition programs for all levels of employees! Benefit Offerings: Medical, Dental, Vision, HCFSA, DCFSA, HSA, Commuter Transit and Parking, Supplemental Life Insurance, Accident Insurance, Critical Illness, Hospital Indemnity, Legal Program, Identify Theft Protection, Pet Discounts, Pet Insurance, Group Home and Auto Insurance, EAP, Short Term Disability, Life Insurance, Education Discounts, 401k w/ matching, Entertainment Discounts, & Paid Time Off. Note: Please inquire with the Human Resources team for benefit offerings per role as regular positions that routinely are under 30 hours/week may have a different benefit offering. About SPS SPS is an award-winning employer of choice offering outsourcing solutions that leverage Intelligent Automation (Artificial Intelligence & Robotic Process Automation) in more than 22 countries across the globe. In North America, our services include Mailroom Management (both physical and digital), Office Services such as Reception, Lobby Concierge and Conference Room Management in addition to Document Processing Services utilizing leading edge technologies. Our clients today are companies in sectors such as banking, insurance, legal, higher education, advertising and other professional services, including many Fortune 500 companies. SPS is committed to delivering high caliber outsourcing experience to our clients and offering our employees challenging and exciting career opportunities throughout the North America region and globally. SPS is committed to investing in the professional development of our employees and offers competitive comprehensive benefits and diverse development training programs that lead to building careers. At SPS we embrace the uniqueness of our employees and are committed to the fair and equal treatment of all people, applicants, and employees by promoting a culture of access, inclusion, equity and diversity. SPS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual and reproductive health choices, national origin, age, disability, genetics, military status, gender identity or expression, sexual orientation and/or any other status protected by applicable law. Colorado only: We accept applications for an expected minimum of 5 days from the date it is posted. The posting may remain open longer as needed to ensure a robust and inclusive applicant pool. To ensure a fair and authentic interview process, applicants may not use AI tools or any other form of real-time assistance during interviews. SPS team members may use transcription or note-taking technology solely to support accurate interview documentation. SPS offers reasonable accommodations in the hiring and employment process for individuals with disabilities. If you need assistance in the application or hiring process to accommodate a disability, you may request an accommodation at any time. To view our privacy policy, click on the link below: Data Privacy Statement Acknowledgement Section: By submitting an application by hitting \"Submit Application\" you certify that the information contained in this application is true and complete. You attest to the fact that the answers provided are correct to the best of your knowledge and ability. You certify that you have not knowingly withheld any information that might affect my chances for hiring. You understand that any false information or omission (including any misstatement) on this application or on any document used to secure this employment can be grounds for rejection of application or, if you are employed by SPS can be grounds for immediate termination from this company.", "summaryDescription" : "Join the team at SPS-North America", "postedDate" : "2026-06-15T23:20:10.001", "createdAt" : "2026-06-15T23:20:10.001", "lastUpdated" : "2026-06-16T08:17:02.085", "ingestTimestamp" : "2026-06-15T23:20:10.001", "mongoId" : "6a3056ecf292fd229cf30f0d", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 55000, "salaryAnnualMax" : 75000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.6666667, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Outsourced Services", "llmIndustryConfidence" : 0.85 }, { "id" : "6a2c6afe74d8ee00a090fac4", "title" : "Administrative Support Specialist", "company" : "Electrosoft", "industry" : "Government", "salary" : { "min" : 70000.0, "max" : 80000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "District of Columbia, United States", "locations" : [ "District of Columbia", "United States" ], "timestamp" : "2026-06-15T13:28:49.187", "fingerprint" : "01addaa2a6c12c80b4925a3ce22fe348edc06ddb1568ca0eacef770bc7290252", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/electrosoft/jobs/4174652009", "externalId" : "4174652009", "industryFunction" : { }, "structuredLocations" : [ { "state" : "District of Columbia", "country" : "United States", "continent" : "na", "workMode" : "onsite" } ], "locationText" : "District of Columbia, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 3, "experienceMaxYears" : 5, "experienceLevel" : "Mid", "technicalSkills" : "Microsoft Office, SharePoint, Teams", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Operational metrics", "Resource planning", "Continuous improvement" ], "hardSkillsList" : [ "Documentation control", "Data collection", "Data verification", "Data compilation", "Workflow tracking", "Task management", "Risk log updates" ], "hardSkills" : [ { "name" : "Documentation control", "level" : "intermediate" }, { "name" : "Data collection", "level" : "intermediate" }, { "name" : "Data verification", "level" : "intermediate" }, { "name" : "Data compilation", "level" : "intermediate" }, { "name" : "Workflow tracking", "level" : "intermediate" }, { "name" : "Task management", "level" : "intermediate" }, { "name" : "Risk log updates", "level" : "intermediate" } ], "majorSkills" : "Administrative support, Operational coordination, Documentation control, Stakeholder engagement", "majorSkillsList" : [ "Administrative support", "Operational coordination", "Documentation control", "Stakeholder engagement" ], "coreResponsibilities" : "Provide administrative support, Prepare departmental meetings, Schedule departmental meetings, Prepare meeting agendas, Track meeting action items, Assist preparing program documentation, Format program documentation, Submit program documentation, Support contract oversight, Track contract deliverables, Maintain version-controlled repositories, Ensure documentation accuracy, Coordinate logistics working groups, Coordinate logistics stakeholder engagements, Maintain SharePoint sites, Update documentation libraries, Assist data collection, Assist data verification, Assist data compilation, Compile program metrics, Compile reports, Compile workflow tracking, Compile operational summaries, Support onboarding activities, Support staff coordination, Support task management, Support risk log updates, Support recurring program operational needs, Ensure administrative processes comply", "teamCollaboration" : "Cross-functional coordination; Stakeholder engagements; Department working groups", "domainKnowledge" : "Identity management; Access management; Federal IT; Federal program management; Section 508 requirements; Controlled information handling; PIV; PKI; PACS/LACS", "domainList" : [ "identity-management", "access-management", "federal-it", "federal-program-management", "section-508-requirements", "controlled-information-handling", "piv", "pki", "pacs-lacs" ], "domainSpecificKnowledge" : [ "Identity management", "Access management", "Federal IT", "Federal program management", "Section 508 requirements", "Controlled information handling", "PIV", "PKI", "PACS/LACS" ], "toolProficiency" : [ "Microsoft Office", "SharePoint", "Teams" ], "communicationSkills" : "Written communication; Verbal communication; Meeting minutes; Presentations; Briefings", "documentationSkills" : "Documentation control; Prepare documentation; Format documentation; Submit documentation; Maintain documentation; Documentation accuracy; Documentation libraries", "qualificationsBasic" : "3-5 years administrative support, Support federal program management, Proficiency Microsoft Office, Proficiency SharePoint, Proficiency Teams, Written communication skills, Verbal communication skills, Manage multiple concurrent priorities, Exceptional attention to detail", "qualificationsPreferred" : "Support federal IT programs, Support identity management programs, Support security-focused programs, Familiarity federal documentation standards, Familiarity Section 508 requirements, Familiarity controlled/unclassified information, Experience supporting ICAM programs, Familiarity Department enterprise identity systems, Relevant training administrative professional services, Relevant training project coordination", "rawDescription" : "Electrosoft Services, Inc. is an award-winning company that provides comprehensive technology-based solutions and services to federal customers. While cybersecurity is our specialty, we also focus on ICAM, enterprise IT modernization, and software solutions. We always seek to delight our customers, so we retain highly qualified employees and offer them meaningful work, growth opportunities, and work-life balance. What sets us apart from all other contractors is the sense of teamwork our employees feel – and the knowledge that outstanding effort is recognized and rewarded. The camaraderie we share emanates from Lunch & Learn sessions where we explore new ideas together, fun group activities ranging from escape rooms to miniature golf, and much, much more. If we’ve described you and your dream workplace, please apply and share in the many benefits and opportunities we offer. Administrative Support Specialist Electrosoft seeks an experienced Administrative Specialist to support a U. S. Government Department for Identity Management under an Identity Access Management Technical Support Services contract. This position provides critical administrative, logistical, and operational coordination in support of multiple ICAM teams, and other identity, credential, and access management (ICAM) initiatives. The Administrative Specialist plays a vital role in ensuring effective communication, documentation control, and program continuity across ICAM program activities. Key Responsibilities Provide administrative support for departmental meetings, including scheduling, agenda preparation, meeting minutes, and action item tracking. Assist in preparing, formatting, and submitting program documentation such as reports, technical deliverables, presentations, and briefings. Support contract oversight activities including tracking deliverables, maintaining version-controlled repositories, and ensuring documentation accuracy. Coordinate logistics for Department working groups and stakeholder engagements across PIV, PKI, PACS/LACS, and ICAM program areas. Maintain and update SharePoint sites and documentation libraries in accordance with Department standards and Section 508 requirements. Assist with data collection, verification, and compilation of program metrics, reports, workflow tracking, and operational summaries. Support onboarding activities, staff coordination, task management, risk log updates, and recurring program operational needs. Ensure administrative processes comply with Department security, privacy, and controlled information-handling requirements. Required Qualifications 3–5 years of administrative support experience, preferably supporting federal IT, identity management, or security-focused programs. Experience supporting federal program management offices, technical teams, or enterprise-level initiatives. Proficiency with Microsoft Office (Word, Excel, PowerPoint), SharePoint, Teams, and other collaboration platforms. Strong written and verbal communication skills, including experience preparing polished documents and detailed meeting minutes. Ability to manage multiple concurrent priorities in a fast-paced environment with exceptional attention to detail. Familiarity with federal documentation standards, Section 508 requirements, and handling controlled/unclassified information is preferred. Preferred Qualifications Experience supporting Identity, Credential, and Access Management (ICAM) programs. Familiarity with Department enterprise identity systems such as HR Connect, PDS, TEDS, and the USAccess CMS. Relevant training or certification in administrative professional services or project coordination. Security Requirements Candidates must meet federal personnel security screening requirements, including eligibility for a Public Trust clearance, and must comply with all identity verification processes and Departmental security policies. Pay Range $70,000—$80,000 USD Electrosoft is an Equal Opportunity Employer/Veterans/Disabled", "summaryDescription" : "Administrative Support Specialist at Electrosoft. Skills: Administrative support, Operational coordination, Documentation control, Stakeholder engagement. Provide administrative support. Prepare departmental meetings", "postedDate" : "2026-06-14T08:09:23.861", "createdAt" : "2026-06-14T08:09:23.861", "lastUpdated" : "2026-06-15T13:28:49.187", "ingestTimestamp" : "2026-06-14T08:09:23.861", "mongoId" : "6a2c6afe74d8ee00a090fac4", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 70000, "salaryAnnualMax" : 80000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Documentation control", "Data collection", "Data verification", "Data compilation", "Workflow tracking", "Task management", "Risk log updates", "Administrative support", "Operational coordination", "Stakeholder engagement", "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Operational metrics", "Resource planning", "Continuous improvement", "Identity management", "Access management", "Federal IT", "Federal program management", "Section 508 requirements", "Controlled information handling", "PIV", "PKI", "PACS/LACS", "Microsoft Office", "SharePoint", "Teams" ], "skillCount" : 29, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 1.0, "daysOld" : 1, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "69dde4492beec4dd3d9a335b", "title" : "Administrative Support Intern", "company" : "Texas Department of Transportation", "industry" : "Government", "salary" : { "min" : 18.0, "max" : 22.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "UST-Texas-Brownwood-Brown Co Area Engr/Maint Sec", "locations" : [ "UST-Texas-Brownwood-Brown Co Area Engr/Maint Sec", "Hourly", "Nonexempt,
Brown Co Area Engr/Maint Sec (23BROWNCO)
2160 CR 381
Brownwood, 76802

, Brown Co Area Engr/Maint Sec" ], "timestamp" : "2026-06-15T09:51:25.703", "fingerprint" : "477d9045f65090191c02df2f9913053af54100f9d8df5ac607fbaa8eb6ebeee9", "source" : "taleo", "language" : "en", "applyUrl" : "https://fa009.taleo.net/careersection/ex/jobdetail.ftl?job=43142", "externalId" : "43142", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Brownwood", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "31.7208509,-98.9818701" } ], "locationText" : "Brownwood, Texas, United States", "employmentType" : "INTERNSHIP", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "Entry", "professionalSkills" : [ "Office support" ], "majorSkills" : "Administrative skills", "majorSkillsList" : [ "Administrative skills" ], "coreResponsibilities" : "Organize documents, Manage communications, Help with scheduling, Assist with office support", "qualificationsBasic" : "Organized and eager intern, Summer internship", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Looking for a hands-on internship to build your administrative skills this summer? We’re seeking an organized and eager intern to support our department with a variety of administrative tasks. This role offers a chance to assist with office support duties such as organizing documents, managing communications, and helping with scheduling. You'll work under clear guidance and supervision, gaining valuable experience in a professional office setting. It’s the perfect opportunity to learn the ins and outs of office operations while contributing to a productive team for the summer! Work Locations: Brownwood: 2495 HWY 183 N. Brownwood, TX 76802 The Texas Department of Transportation reserves the sole right in determining the level of position based on the applicant’s work experience, education, skill level and all other appropriate factors, and based on business needs. 18.00 22.00", "summaryDescription" : "Administrative Support Intern at Texas Department of Transportation. Skills: Administrative skills. Organize documents. Manage communications", "createdAt" : "2026-06-14T06:52:24.572", "lastUpdated" : "2026-06-15T09:51:25.703", "ingestTimestamp" : "2026-06-14T06:52:24.572", "mongoId" : "69dde4492beec4dd3d9a335b", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 37440, "salaryAnnualMax" : 45760, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Administrative skills", "Office support" ], "skillCount" : 2, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.8888889, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Government", "llmIndustryConfidence" : 0.92 }, { "id" : "6a2a837974d8ee00a0676248", "title" : "Senior Operations and Administrative Support Specialist", "company" : "SMX", "salary" : { "min" : 72000.0, "max" : 93000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Hollywood, Maryland, United States", "locations" : [ "Hollywood", "Maryland", "United States" ], "certifications" : [ "Project Management Professional certification" ], "timestamp" : "2026-06-13T10:46:31.340", "fingerprint" : "10bdbb1506f3c7fa95484538585de804b51627a6e4e140ba25e56c0873b7c010", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://www.smxtech.com/careers/?gh_jid=7760512003", "externalId" : "7760512003", "structuredLocations" : [ { "city" : "Hollywood", "state" : "Maryland", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "38.3380008,-76.5600957" } ], "locationText" : "Hollywood, Maryland, United States", "minimumEducation" : "Bachelor's", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "Senior", "technicalSkills" : "Microsoft Office Suite, SharePoint, NIPRNET, SIPRNET", "professionalSkills" : [ "Version control", "Access permissions", "Archival standards", "Reporting products", "SOP development", "Job aid development", "Calendar management", "De-conflict scheduling", "Meeting facilitation", "Action item tracking", "Travel authorization requests", "Visitor Authorization Requests", "Access requests", "Reimbursement preparation", "Correspondence management", "Task tracking", "Workflow prioritization", "Staff actions", "Tasker management", "Information security", "Policy compliance" ], "hardSkillsList" : [ "PERSTAT reporting", "SITREP reporting", "Travel order preparation", "Access control documentation", "Formal correspondence preparation", "Informal correspondence preparation", "Executive communications preparation", "Staff action processing", "Tasker management processing" ], "softSkillsList" : [ "Judgment", "Discretion" ], "hardSkills" : [ { "name" : "PERSTAT reporting", "level" : "intermediate" }, { "name" : "SITREP reporting", "level" : "intermediate" }, { "name" : "Travel order preparation", "level" : "intermediate" }, { "name" : "Access control documentation", "level" : "intermediate" }, { "name" : "Formal correspondence preparation", "level" : "intermediate" }, { "name" : "Informal correspondence preparation", "level" : "intermediate" }, { "name" : "Executive communications preparation", "level" : "intermediate" }, { "name" : "Staff action processing", "level" : "intermediate" }, { "name" : "Tasker management processing", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Judgment" }, { "name" : "Discretion" } ], "majorSkills" : "Operational support, Administrative support, Executive support, Travel management", "majorSkillsList" : [ "Operational support", "Administrative support", "Executive support", "Travel management" ], "coreResponsibilities" : "Ensure version control standards are maintained, Ensure access permissions standards are maintained, Ensure archival standards are maintained, Collect recurring reporting products, Consolidate recurring reporting products, Format recurring reporting products, Distribute reporting products to stakeholders, Develop SOPs for support functions, Develop job aids for support functions, Manage daily calendars, Manage long-range calendars, De-conflict scheduling across multiple time zones, Coordinate command meetings, Schedule command meetings, Facilitate command meetings, Coordinate working groups, Schedule working groups, Facilitate working groups, Coordinate executive sessions, Schedule executive sessions, Facilitate executive sessions, Prepare read-aheads for meetings, Prepare agendas for meetings, Prepare action item trackers, Capture meeting minutes, Track resulting action items, Provide status updates to leadership, Serve as primary point of contact for scheduling, Plan official travel for leadership, Coordinate official travel for leadership, Execute official travel for leadership, Prepare travel authorization requests, Prepare travel orders, Prepare Visitor Authorization Requests, Submit facility access requests, Track facility access requests, Resolve facility access requests, Submit installation access requests, Track installation access requests, Resolve installation access requests, Liaise with security offices, Liaise with building managers, Ensure travel documentation is accurate, Ensure travel documentation is complete, Submit travel documentation within required timelines, Ensure access documentation is accurate, Ensure access documentation is complete, Submit access documentation within required timelines, Maintain records of approvals, Maintain records of correspondence, Monitor government travel card transactions, Reconcile government travel card transactions, Prepare documentation for reimbursement, Perform executive assistant functions, Manage correspondence, Track tasks, Prioritize workflow, Prepare formal correspondence, Proofread formal correspondence, Staff formal correspondence, Prepare informal correspondence, Proofread informal correspondence, Staff informal correspondence, Prepare executive communications, Proofread executive communications, Staff executive communications, Coordinate with adjacent TMN Division sections, Coordinate with USSOCOM J-staff directorates, Coordinate with external organizations, Maintain information security, Maintain discretion with classified information, Maintain discretion with sensitive command information, Serve as focal point for administrative policy compliance, Serve as focal point for staff actions, Serve as focal point for command tasker management", "teamCollaboration" : "Coordinate with adjacent sections; Coordinate with J-staff directorates; Coordinate with external organizations", "domainKnowledge" : "SOF culture; Command relationships; USASOC organizational structure; DoD environment; Defense contractor environment; Special Operations headquarters; Combatant Command headquarters; Tactical communications; Network infrastructure; C4I systems; SOF operations; USSOCOM administrative regulations; SOF doctrine; DoD issuances; J3/J6 operational staff functions; Joint Planning Process", "domainList" : [ "sof-culture", "command-relationships", "usasoc-organizational-structure", "dod-environment", "defense-contractor-environment", "special-operations-headquarters", "combatant-command-headquarters", "tactical-communications", "network-infrastructure", "c4i-systems", "sof-operations", "ussocom-administrative-regulations", "sof-doctrine", "dod-issuances", "j3-j6-operational-staff-functions", "joint-planning-process" ], "domainSpecificKnowledge" : [ "SOF culture", "Command relationships", "USASOC organizational structure", "DoD environment", "Defense contractor environment", "Special Operations headquarters", "Combatant Command headquarters", "Tactical communications", "Network infrastructure", "C4I systems", "SOF operations", "USSOCOM administrative regulations", "SOF doctrine", "DoD issuances", "J3/J6 operational staff functions", "Joint Planning Process" ], "toolProficiency" : [ "Microsoft PowerPoint", "Microsoft Outlook", "Microsoft Word", "Microsoft Excel", "Microsoft Teams", "Defense Travel System" ], "communicationSkills" : "Written communication; Verbal communication; Executive communications", "documentationSkills" : "Travel documentation; Access documentation; Formal correspondence; Informal correspondence; Executive communications", "specialRequirements" : "Active Secret clearance, Active TS clearance preferred, Work within network environments", "qualificationsBasic" : "Active Secret clearance, 5+ years administrative or operational support experience, Experience in Special Operations or Combatant Command headquarters environment, Proven ability to produce command briefing products, Hands-on experience preparing Visitor Authorization Requests, Hands-on experience managing official travel orders, Hands-on experience managing access control documentation, Experience collecting PERSTAT and SITREP data, Advanced proficiency in Microsoft Office Suite, Proficiency with Defense Travel System, Familiarity with USASOC or Service-level tasker management systems, Ability to work effectively within network environments", "qualificationsPreferred" : "Active TS clearance preferred, Prior military service in USASOC or SOF component command, Experience as executive assistant for general/flag officer, Familiarity with TMN Division mission areas, Certification in knowledge management, Certification in records management, Certification in information management, Experience with defense contractor administrative systems, Experience with program management support, Experience with CDRL deliverable tracking, Working knowledge of USSOCOM administrative regulations, Working knowledge of SOF doctrine, Working knowledge of DoD issuances, Familiarity with J3/J6 operational staff functions, Familiarity with Joint Planning Process, Project Management Professional certification, Active DoD Top Secret security clearance preferred", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "SMX is seeking a highly experienced Senior Operations ensure version control, access permissions, and archival standards are maintained. Collect, consolidate, and format recurring reporting products including Personnel Status (PERSTAT) reports and Situation Reports (SITREPs); distribute to appropriate stakeholders on established timelines. Develop and maintain SOPs and job aids for recurring administrative and operational support functions. Manage the daily and long-range calendars of TMN Division senior military leadership; de-conflict scheduling across multiple time zones and stakeholders. Coordinate, schedule, and facilitate command meetings, working groups, and executive engagements; prepare read-aheads, agendas, and action item trackers. Capture meeting minutes and track resulting action items to closure; provide regular status updates to leadership Serve as primary point of contact for scheduling inbound and outbound engagements involving flag officers, SES personnel, and interagency counterparts Plan, coordinate, and execute all aspects of official travel for TMN Division leadership, including the preparation of travel authorization requests, orders, and Visitor Authorization Requests (VARs) in accordance with applicable regulations and USASOC and Defense travel policies. Submit, track, and resolve facility and installation access requests for personnel, visitors, and contractors; liaise with security offices and building managers as required. Ensure all travel and access documentation is accurate, complete, and submitted within required timelines; maintain records of approvals and correspondence. Monitor and reconcile government travel card transactions and prepare required documentation for reimbursement. Perform the full range of executive assistant functions in direct support of TMN Division leadership, including correspondence management, task tracking, and workflow prioritization. Prepare, proofread, and staff formal and informal correspondence, memoranda, and executive communications. Coordinate with adjacent TMN Division sections, USSOCOM J-staff directorates, and external organizations on behalf of Division leadership. Maintain strict information security and discretion with respect to classified and sensitive command information. Serve as the TMN Division focal point for administrative policy compliance, staff actions, and command tasker management. Required Skills/Experience: Required clearance: Active Secret (Active TS preferred) Bachelor’s Degree in Business Administration, Management, Communications, or a related field; equivalent work experience may be considered in lieu of degree. Minimum of 5 years of progressive administrative or operational support experience in a DoD, or defense contractor environment supporting senior military or civilian leadership. Demonstrated experience in a Special Operations or Combatant Command headquarters environment, with a practical understanding of SOF culture, command relationships, and USASOC organizational structure. Proven ability to produce polished, professional command briefing products using Microsoft PowerPoint in a military headquarters context. Hands-on experience preparing and managing Visitor Authorization Requests (VARs), official travel orders, and access control documentation. Experience collecting and managing PERSTAT and SITREP data across geographically dispersed units or teams. Advanced proficiency in Microsoft Office Suite (PowerPoint, Outlook, Word, Excel, Teams); experience with SharePoint as a knowledge management platform. Proficiency with Defense Travel System (DTS) for travel authorization and voucher processing. Familiarity with USASOC or Service-level tasker management systems (e.g., TMT, CATMS, or equivalent). Ability to work effectively within network environments like NIPRNET, SIPRNET Exceptional written and verbal communication skills; ability to interact professionally with senior leadership, flag officers, and interagency personnel. Superior organizational skills with the ability to manage multiple high-priority tasks simultaneously in a fast-paced, dynamic headquarters environment. Sound judgment, discretion, and the ability to handle sensitive information with the utmost confidentiality. Proactive, self-directed work ethic with the ability to anticipate the needs of senior leadership. Desired Skills/Experience: Prior military service with direct experience as a senior enlisted advisor, staff officer, or senior noncommissioned officer within USASOC or a SOF component command. Experience serving as an executive assistant, aide-de-camp, or protocol officer for a general/flag officer or senior executive. Familiarity with TMN Division mission areas, including tactical communications, network infrastructure, or C4I systems in support of SOF operations. Certification or formal training in knowledge management, records management, or information management (e.g., ARMA, DoD KM certification). Experience with defense contractor administrative systems, program management support, and CDRL deliverable tracking. Working knowledge of USSOCOM administrative regulations, SOF doctrine, and applicable DoD issuances (DoDI 1000-series, DoD 5200-series). Familiarity with J3/J6 operational staff functions and the Joint Planning Process (JPP). Project Management Professional (PMP) certification or equivalent training. Active DoD Top Secret security clearance preferred. The SMX salary determination process takes into account a number of factors, including but not limited to, geographic location, Federal Government contract labor categories, relevant prior work experience, specific skills, education and certifications. At SMX, one of our Core Values is to Invest in Our People so we offer a competitive mix of compensation, learning & development opportunities, and benefits. Some key components of our robust benefits include health insurance, paid leave, and retirement. The proposed salary for this position is: $72,000—$93,000 USD At SMX®, we are a team of technical and domain experts dedicated to enabling your mission. From priority national security initiatives for the DoD to highly assured and compliant solutions for healthcare, we understand that digital transformation is key to your future success. We share your vision for the future and strive to accelerate your impact on the world. We bring both cutting edge technology and an expansive view of what’s possible to every engagement. Our delivery model and unique approaches harness our deep technical and domain knowledge, providing forward-looking insights and practical solutions to power secure mission acceleration. SMX is an Equal Opportunity employer including disabilities and veterans. Selected applicant may be subject to a background investigation and/or education verification. SMX does not sponsor a new applicant for employment authorization or immigration related support for this position (i. e. H1B, F-1 OPT, F-1 STEM OPT, F-1 CPT, J-1, TN, E-2, E-3, L-1 and O-1, or any EADs or other forms of work authorization that require immigration support from an employer).", "summaryDescription" : "Senior Operations and Administrative Support Specialist at SMX. Skills: Operational support, Administrative support, Executive support, Travel management. Ensure version control standards are maintained. Ensure access permissions standards are maintained", "postedDate" : "2026-06-11T18:58:03.279", "createdAt" : "2026-06-11T18:58:03.279", "lastUpdated" : "2026-06-13T10:46:31.340", "ingestTimestamp" : "2026-06-11T18:58:03.279", "mongoId" : "6a2a837974d8ee00a0676248", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 72000, "salaryAnnualMax" : 93000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "PERSTAT reporting", "SITREP reporting", "Travel order preparation", "Access control documentation", "Formal correspondence preparation", "Informal correspondence preparation", "Executive communications preparation", "Staff action processing", "Tasker management processing", "Judgment", "Discretion", "Operational support", "Administrative support", "Executive support", "Travel management", "Version control", "Access permissions", "Archival standards", "Reporting products", "SOP development", "Job aid development", "Calendar management", "De-conflict scheduling", "Meeting facilitation", "Action item tracking", "Travel authorization requests", "Visitor Authorization Requests", "Access requests", "Reimbursement preparation", "Correspondence management", "Task tracking", "Workflow prioritization", "Staff actions", "Tasker management", "Information security", "Policy compliance", "SOF culture", "Command relationships", "USASOC organizational structure", "DoD environment", "Defense contractor environment", "Special Operations headquarters", "Combatant Command headquarters", "Tactical communications", "Network infrastructure", "C4I systems", "SOF operations", "USSOCOM administrative regulations", "SOF doctrine", "DoD issuances", "J3/J6 operational staff functions", "Joint Planning Process", "Project Management Professional certification", "Microsoft PowerPoint", "Microsoft Outlook", "Microsoft Word", "Microsoft Excel", "Microsoft Teams", "Defense Travel System" ], "skillCount" : 59, "jobCategory" : "other", "jobSubcategory" : "pacific-and-indopacom", "dataQualityScore" : 0.8888889, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true }, { "id" : "6a305854f292fd229cf41588", "title" : "Administrative Project Support Specialist", "company" : "Ehvert Inc", "industry" : "Consulting", "salary" : { "min" : 360000.0, "max" : 540000.0, "currency" : "UAH", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Entry-level Administrative Project Support Specialist in Ukraine, remote, adjusted for the engineering industry." }, "location" : "Ukraine", "locations" : [ "Ukraine" ], "timestamp" : "2026-06-16T06:42:40.106", "fingerprint" : "9550e395ccd04cb56e8de0d9a1e64e632b24976246a494d724c546a74e96122b", "source" : "breezyhr", "language" : "en", "applyUrl" : "https://ehvert-engineering-inc.breezy.hr/p/c931fa0bd07b-administrative-project-support-specialist", "externalId" : "c931fa0bd07b", "industryFunction" : { }, "structuredLocations" : [ { "country" : "Ukraine", "continent" : "eu", "workMode" : "remote" } ], "locationText" : "Ukraine", "employmentType" : "FULL_TIME", "domainKnowledge" : "Mission-Critical Facilities; Data Centers", "domainList" : [ "mission-critical-facilities", "data-centers" ], "domainSpecificKnowledge" : [ "Mission-Critical Facilities", "Data Centers" ], "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "Location: Ukraine, RemoteEngagement Type: Independent Contractor Agreement for Provision of Services (Long-Term) Industry: Mission-Critical Facilities, Data Centers Ehvert Mission Critical, a business unit within Salas O’Brien, a U.S.-based engineering and professional services firm, is seeking an", "summaryDescription" : "Administrative Project Support Specialist at Ehvert Inc", "createdAt" : "2026-06-15T22:12:43.822", "lastUpdated" : "2026-06-16T06:42:40.106", "ingestTimestamp" : "2026-06-15T22:12:43.822", "mongoId" : "6a305854f292fd229cf41588", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "200k+", "hasSalary" : false, "allSkills" : [ "Mission-Critical Facilities", "Data Centers" ], "skillCount" : 2, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.7777778, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Engineering", "llmIndustryConfidence" : 0.85 }, { "id" : "69ce5e0a9bc74574cb673295", "title" : "Director (TC-Division of Programme Support and Coordination)(D1)", "company" : "IAEA", "industry" : "Government", "salary" : { "min" : 130000.0, "max" : 180000.0, "currency" : "EUR", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Director (D1) in Vienna, Austria, adjusted for the government industry and the specific organization." }, "location" : "Austria-Vienna-Vienna-IAEA Headquarters", "locations" : [ "Austria-Vienna-Vienna-IAEA Headquarters", "2026-04-08, 6:59:00 AM", "36, Fixed Term - Regular, Fixed Term - Regular" ], "timestamp" : "2026-06-16T07:10:21.875", "fingerprint" : "ca394320426155a226343bd96de4820d79ed1b162d5e1cfddd56ea121fc609dd", "source" : "taleo", "language" : "en", "applyUrl" : "https://iaea.taleo.net/careersection/ex/jobdetail.ftl?job=1298769", "externalId" : "1298769", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Vienna", "state" : "Vienna", "country" : "Austria", "continent" : "eu", "source" : "llm", "workMode" : "onsite", "geo" : "48.1857192,16.4221587" } ], "locationText" : "Vienna, Vienna, Austria", "experienceLevel" : "Director", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "TCPC-Division of Programme Support and Coordination Austria-Vienna-Vienna-IAEA Headquarters", "summaryDescription" : "Director (TC-Division of Programme Support and Coordination)(D1) at IAEA", "createdAt" : "2026-06-14T19:47:21.128", "lastUpdated" : "2026-06-16T07:10:21.875", "ingestTimestamp" : "2026-06-14T19:47:21.128", "mongoId" : "69ce5e0a9bc74574cb673295", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "100k-150k", "hasSalary" : false, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Director", "dataQualityScore" : 0.6666667, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Government", "llmIndustryConfidence" : 0.85 }, { "id" : "6a2ea13574d8ee00a0e42de6", "title" : "Administrative Operations Partner", "company" : "A1", "industry" : "A1 CEO Office", "salary" : { "min" : 75000.0, "max" : 110000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Mid-seniority Administrative Operations Partner in the Technology industry in the United States, adjusted for company size and remote work." }, "location" : "United States", "locations" : [ "United States" ], "timestamp" : "2026-06-15T22:52:18.143", "fingerprint" : "b4db60f5011365a13d89df56d0999222a045eab418fd4509a9d3024e0641df23", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/bjakcareer/1bb67240-f33d-4df0-b6b4-f4618c47781a/application", "externalId" : "1bb67240-f33d-4df0-b6b4-f4618c47781a", "industryFunction" : { }, "structuredLocations" : [ { "country" : "United States", "continent" : "na", "workMode" : "remote" } ], "locationText" : "United States", "employmentType" : "FULL_TIME", "coreResponsibilities" : "Coordinate hiring activities, Support agency onboarding, Manage project trackers, Coordinate meetings, Support office setup, Prepare reports, Ensure follow-through on key initiatives, Help maintain efficient day-to-day business operations", "teamCollaboration" : "Working across different teams; Working with stakeholders", "communicationSkills" : "Written communication; Verbal communication", "problemSolvingSkills" : "Solve problems independently", "qualificationsBasic" : "Organizational and coordination skills, Excellent attention to detail, Ability to manage multiple priorities, Written and verbal communication skills, Comfortable working across different teams, Resourceful, proactive, and able to solve problems, High ownership and willingness to take on new responsibilities", "remoteFriendly" : true, "rawDescription" : "About A1 Our mission is to help in integrating intelligence to the world. A1 is building a proactive AI smart assistant for everyday users to bring intelligence to conversations, errands, organising and workflows, with minimal prompting. Our product focuses on achieving high reliability for long-running workflows, persistent context, and real-world task completion. The system must handle multi-step reasoning, interact with external tools, and remain reliable despite non-deterministic model behavior. About the Role To support hiring, operations, and business execution across A1. Help ensure that important initiatives are executed efficiently by coordinating stakeholders, managing priorities, and maintaining operational discipline. This role works closely with leadership and supports a broad range of activities, including recruiting operations, agency management, office setup, events, and business administration. What You Will Be Doing - Coordinate hiring activities, interviews, and recruiter relationships. - Support agency onboarding, communication, and follow-ups. - Manage project trackers, action items, and operational workflows. - Coordinate meetings, events, travel, and business logistics when required. - Support office setup, vendor management, and local operational activities. - Prepare reports, summaries, and presentations for leadership. - Ensure follow-through on key initiatives and outstanding actions. - Help maintain efficient day-to-day business operations. What You Will Need - Strong organisational and coordination skills. - Excellent attention to detail and follow-through. - Ability to manage multiple priorities simultaneously. - Strong written and verbal communication skills. - Comfortable working across different teams and stakeholders. - Resourceful, proactive, and able to solve problems independently. - High ownership and willingness to take on new responsibilities. How We Work The best products in the world are built by small, highly capable teams. We operate with high talent density, high ownership and high standards. We value people who can think independently, move quickly and solve problems without waiting for instructions. This is a hands-on environment. Everyone is expected to contribute directly to the company's success. Interview Process If there appears to be a fit, we will schedule up to 3 interviews. Applications are reviewed by members of our leadership and hiring teams. Interviews may be conducted virtually or onsite. We value speed, transparency and decisiveness throughout the process.", "summaryDescription" : "Administrative Operations Partner at A1. Coordinate hiring activities. Support agency onboarding", "createdAt" : "2026-06-14T22:02:18.533", "lastUpdated" : "2026-06-15T22:52:18.143", "ingestTimestamp" : "2026-06-14T22:02:18.533", "mongoId" : "6a2ea13574d8ee00a0e42de6", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 75000, "salaryAnnualMax" : 110000, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.6666667, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a306afff292fd229cfceb64", "title" : "Administrative Assistant, Office of the Chairman", "company" : "NBCUniversal", "industry" : "Entertainment", "salary" : { "min" : 56000.0, "max" : 65000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Universal City, CALIFORNIA, United States", "locations" : [ "Universal City", "CALIFORNIA", "United States" ], "timestamp" : "2026-06-16T13:38:24.070", "fingerprint" : "b9f133605a2216a48c606e724ca829f34ed2408e6a7d4d44a994f6cd01a9beec", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/NBCUniversal3/744000132211919-administrative-assistant-office-of-the-chairman", "externalId" : "744000132211919", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Universal City", "state" : "California", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "34.1419225,-118.3584110" } ], "locationText" : "Universal City, California, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "entry", "coreResponsibilities" : "Manage office operations, Handle administrative tasks, Coordinate meetings, Manage calendars, Prepare reports, Assist with travel arrangements, Maintain office supplies, Support staff, Serve as a point of contact", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. NBCUniversal is a subsidiary of Comcast Corporation. Visit www.nbcuniversal.com for more information. Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world. The Administrative Assistant will work under the direction and guidance of the Executive Assistant and the VP, Business Strategy to provide administrative and personal support to the Chairman, NBCU Entertainment & Studios. Essential Responsibilities: * Daily administrative duties including, but not limited to, managing appointments & reservations, maintaining rolodex, booking conference rooms, facilitating IT support, generating parking passes, managing arrivals, cataloging and distributing incoming and outgoing mail, coordinating meals, setting reminders, and ordering & restocking office materials * Ensure calendar is up-to-date with latest event & meeting details * Assist with travel itinerary and confirm any logistics * Manage executive and talent gifting, including research, coordination, and execution of thoughtful and timely correspondence * Prepare meeting materials including credit/client list, bio, & recent headlines * Cover desk & phones of Executive Assistant when needed * Run (often time-sensitive) errands on and off the lot * Interact across all NBCUniversal business units and functions—including business affairs, HR, finance, legal, strategy, communications, distribution, marketing, production, and other enterprise teams ## Qualifications * Bachelor’s degree or higher * 2 years of demonstrated successful organizational skills and the ability to prioritize in an Assistant role covering a desk * Minimum 2 years experience and demonstrated ability in Outlook, Microsoft Word, Excel, PowerPoint * Ability to establish and maintain good working relationships with individuals within NBCUniversal and in the business community * Demonstrated ability to handle sensitive and confidential information with discretion and integrity * Candidates must have a valid driver’s license and reliable form of transportation Desired Characteristics: * High degree of professionalism and the ability to interface well with Senior Level management and discretion in handling confidential information * Extreme attention to detail and organizational skills * Ability to multi-task and prioritize in a fast-paced environment and be flexible with changing schedules * Strong sense of urgency * Ability to take direction from multiple people * Impeccable communication skills & sound judgement to escalate information to appropriate parties * Strong interpersonal skills that will support the ability to successfully work in a multi-assistant office * Experience working at an agency or in the entertainment industry * Demonstrated interest in strategy, business development, and strategic initiatives Additional Requirements: Required On-Site: This position is required to be performed full-time from an NBCUniversal-designated worksite This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $56,000 – $65,000 (overtime eligible) ## Additional Information As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable. If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to AccessibilitySupport@nbcuni.com.", "summaryDescription" : "Administrative Assistant, Office of the Chairman at NBCUniversal. Manage office operations. Handle administrative tasks", "postedDate" : "2026-06-15T14:05:39.000", "createdAt" : "2026-06-16T00:28:59.099", "lastUpdated" : "2026-06-16T13:38:24.070", "ingestTimestamp" : "2026-06-16T00:28:59.099", "mongoId" : "6a306afff292fd229cfceb64", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 56000, "salaryAnnualMax" : 65000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.8888889, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Media", "llmIndustryConfidence" : 0.95 }, { "id" : "6a304ff3f292fd229ceeb335", "title" : "Administrative Assistant, Office of the Chairman", "company" : "NBCUniversal", "industry" : "Entertainment", "salary" : { "min" : 56000.0, "max" : 65000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Universal City, CALIFORNIA, United States", "locations" : [ "Universal City", "CALIFORNIA", "United States" ], "timestamp" : "2026-06-16T06:57:29.006", "fingerprint" : "3e1e8ce6e480811bfb98c830a367f8e450ae8f6f8bdb73495efd07ec149af18d", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/NBCUniversal3/744000132211919-administrative-assistant-office-of-the-chairman", "externalId" : "744000132211919", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Universal City", "state" : "California", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "34.1419225,-118.3584110" } ], "locationText" : "Universal City, California, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "entry", "coreResponsibilities" : "Manage office operations, Provide administrative support, Coordinate meetings and schedules, Handle correspondence and communications, Maintain office supplies and equipment, Assist with event planning, Support executive staff, Prepare reports and presentations, Manage travel arrangements, Process expense reports, Maintain filing systems, Greet visitors and answer phones", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. NBCUniversal is a subsidiary of Comcast Corporation. Visit www.nbcuniversal.com for more information. Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world. The Administrative Assistant will work under the direction and guidance of the Executive Assistant and the VP, Business Strategy to provide administrative and personal support to the Chairman, NBCU Entertainment & Studios. Essential Responsibilities: * Daily administrative duties including, but not limited to, managing appointments & reservations, maintaining rolodex, booking conference rooms, facilitating IT support, generating parking passes, managing arrivals, cataloging and distributing incoming and outgoing mail, coordinating meals, setting reminders, and ordering & restocking office materials * Ensure calendar is up-to-date with latest event & meeting details * Assist with travel itinerary and confirm any logistics * Manage executive and talent gifting, including research, coordination, and execution of thoughtful and timely correspondence * Prepare meeting materials including credit/client list, bio, & recent headlines * Cover desk & phones of Executive Assistant when needed * Run (often time-sensitive) errands on and off the lot * Interact across all NBCUniversal business units and functions—including business affairs, HR, finance, legal, strategy, communications, distribution, marketing, production, and other enterprise teams ## Qualifications * Bachelor’s degree or higher * 2 years of demonstrated successful organizational skills and the ability to prioritize in an Assistant role covering a desk * Minimum 2 years experience and demonstrated ability in Outlook, Microsoft Word, Excel, PowerPoint * Ability to establish and maintain good working relationships with individuals within NBCUniversal and in the business community * Demonstrated ability to handle sensitive and confidential information with discretion and integrity * Candidates must have a valid driver’s license and reliable form of transportation Desired Characteristics: * High degree of professionalism and the ability to interface well with Senior Level management and discretion in handling confidential information * Extreme attention to detail and organizational skills * Ability to multi-task and prioritize in a fast-paced environment and be flexible with changing schedules * Strong sense of urgency * Ability to take direction from multiple people * Impeccable communication skills & sound judgement to escalate information to appropriate parties * Strong interpersonal skills that will support the ability to successfully work in a multi-assistant office * Experience working at an agency or in the entertainment industry * Demonstrated interest in strategy, business development, and strategic initiatives Additional Requirements: Required On-Site: This position is required to be performed full-time from an NBCUniversal-designated worksite This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $56,000 – $65,000 (overtime eligible) ## Additional Information As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable. If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to AccessibilitySupport@nbcuni.com.", "summaryDescription" : "Administrative Assistant, Office of the Chairman at NBCUniversal. Manage office operations. Provide administrative support", "postedDate" : "2026-06-15T14:05:39.000", "createdAt" : "2026-06-15T21:43:09.054", "lastUpdated" : "2026-06-16T06:57:29.006", "ingestTimestamp" : "2026-06-15T21:43:09.054", "mongoId" : "6a304ff3f292fd229ceeb335", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 56000, "salaryAnnualMax" : 65000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.8888889, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Media", "llmIndustryConfidence" : 0.95 }, { "id" : "6a191e7758b93c861e39f7ed", "title" : "Business Coordination", "company" : "Mercedes-Benz Group China Ltd.", "industry" : "Manufacturing", "salary" : { "min" : 215000.0, "max" : 345000.0, "currency" : "CNY", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Mid-level Business Coordination roles in Beijing, China, adjusted for the automotive industry and a large company size." }, "location" : "China (Mainland)-Beijing-Beijing", "locations" : [ "China (Mainland)-Beijing-Beijing", "8 Boxing Road, BDA, Beijing" ], "timestamp" : "2026-06-16T02:34:43.138", "fingerprint" : "dab728c076f4ea8ea4b9d4c817e456c01b414eb5abdd25062139c434b5168bcf", "source" : "taleo", "language" : "en", "applyUrl" : "https://tas-daimler.taleo.net/careersection/ex/jobdetail.ftl?job=880061", "externalId" : "880061", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Beijing", "country" : "China", "continent" : "as", "source" : "llm", "workMode" : "onsite", "geo" : "39.9057136,116.3912972" } ], "locationText" : "Beijing, China", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "professionalSkills" : [ "Process coordination", "Stakeholder engagement" ], "hardSkillsList" : [ "MS Office proficiency" ], "hardSkills" : [ { "name" : "MS Office proficiency", "level" : "intermediate" } ], "majorSkills" : "Project management, Administrative support", "majorSkillsList" : [ "Project management", "Administrative support" ], "coreResponsibilities" : "Assume leadership in organizing project technical meetings, Ensure seamless execution through clear communication, Ensure seamless execution through effective process coordination, Provide administrative support to director, Manage office operations, Manage departmental administrative tasks, Respond to requests from senior managers, Respond to requests from team members, Coordinate Townhalls, Coordinate cultural initiatives, Foster team engagement, Organize and facilitate meetings, Proactively communicate discussion topics, Brief discussion topics in advance, Manage travel arrangements, Enable smooth operations, Enable stakeholder engagement, Organize department town halls, Organize tours through test facility", "teamCollaboration" : "Internal department coordination; Cross department coordination", "projectManagementSkills" : [ "Project management" ], "domainKnowledge" : "Automotive industry; Development process", "domainList" : [ "automotive-industry", "development-process" ], "domainSpecificKnowledge" : [ "Automotive industry", "Development process" ], "toolProficiency" : [ "MS Office" ], "communicationSkills" : "Clear communication", "qualificationsBasic" : "Solid project experience, Deep understanding of development process, English skills in hearing, writing", "qualificationsPreferred" : "Experience in automotive industry is a plus, German language capability is preferred", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Independently assume leadership in organizing project technical meetings , ensuring seamless execution through clear communication and effective process coordination. Administrative support to director for smooth office management and internal & cross department communication; Manage departmental administrative tasks e.g. organization of department town halls and tours through our test facility for the world. 1. Project Management Work • Independently assume leadership in organizing project technical meetings—such as Shopfloor sessions, whiteboard reviews, and technical roundtables—ensuring seamless execution through clear communication and effective process coordination. 2. Secretarial support to the Director • Organize and facilitate meetings • Proactively communicated and briefed discussion topics in advance. • Manage travel arrangements to enable smooth operations and stakeholder engagement. 3. Department administrative work and support • Manage departmental administrative tasks, responded to requests from senior managers and team members. • Coordinate Townhalls and cultural initiatives to foster team engagement. Education Bachelor degree or above, experience in automotive industry is a strong plus 　 Experience 　 Solid project experience and deep understanding of development process. Communication and interpersonal skills, team player! Highly organized, detail-driven and proficient in MS Office tools Strong English skills in hearing, writing. German language capability is preferred. Mercedes-Benz Group China Ltd.", "summaryDescription" : "Business Coordination at Mercedes-Benz Group China Ltd.. Skills: Project management, Administrative support. Assume leadership in organizing project technical meetings. Ensure seamless execution through clear communication", "createdAt" : "2026-06-14T21:32:26.205", "lastUpdated" : "2026-06-16T02:34:43.138", "ingestTimestamp" : "2026-06-14T21:32:26.205", "mongoId" : "6a191e7758b93c861e39f7ed", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "200k+", "hasSalary" : false, "allSkills" : [ "MS Office proficiency", "Project management", "Administrative support", "Process coordination", "Stakeholder engagement", "Automotive industry", "Development process", "MS Office" ], "skillCount" : 8, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Automotive", "llmIndustryConfidence" : 0.85 }, { "id" : "6a3051bbf292fd229cf05be0", "title" : "Administrative Assistant – Business Operations", "company" : "Blueprint Technologies", "salary" : { "min" : 28.0, "max" : 31.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Bellevue, WA, United States", "locations" : [ "Bellevue", "WA", "United States" ], "timestamp" : "2026-06-16T09:32:13.835", "fingerprint" : "9672340b43ac9cd0087976c0e8d0619e6201409ed222b56ea38248f1ac74c786", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/bpcs/jobs/8007924", "externalId" : "8007924", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Redmond", "state" : "Washington", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "47.6694141,-122.1238767" } ], "locationText" : "Redmond, Washington, United States", "employmentType" : "FULL_TIME", "coreResponsibilities" : "Manage daily office operations, Coordinate meetings and appointments, Prepare reports and presentations, Maintain office supplies and equipment, Assist with vendor management, Support cross-functional projects, Handle incoming communications, Organize travel arrangements, Process invoices and expenses, Maintain filing systems, Provide administrative support to staff, Ensure smooth office workflow", "teamCollaboration" : "Cross-functional teams; Support staff", "remoteFriendly" : true, "workSiteFlexibility" : "Flexible", "rawDescription" : "Who is Blueprint? We are a technology solutions firm headquartered in Bellevue, Washington, with a strong presence across the United States. Unified by a shared passion for solving complicated problems, our people are our greatest asset. We use technology as a tool to bridge the gap between strategy and execution, powered by the knowledge, skills, and the expertise of our teams, who all have unique perspectives and years of experience across multiple industries. We’re bold, smart, agile, and fun. What does Blueprint do? Blueprint helps organizations unlock value from existing assets by leveraging cutting-edge technology to create additional revenue streams and new lines of business. We connect strategy, business solutions, products, and services to transform and grow companies. Why Blueprint? At Blueprint, we believe in the power of possibility and are passionate about bringing it to life. Whether you join our bustling product division, our multifaceted services team or you want to grow your career in human resources, your ability to make an impact is amplified when you join one of our teams. You’ll focus on solving unique business problems while gaining hands-on experience with the world’s best technology. We believe in unique perspectives and build teams of people with diverse skillsets and backgrounds. At Blueprint, you’ll have the opportunity to work with multiple clients and teams, such as data science and product development, all while learning, growing, and developing new solutions. We guarantee you won’t find a better place to work and thrive than at Blueprint. In This Role In this role, you will provide comprehensive administrative and operational support to executive leadership within a dynamic business group experiencing organizational changes. You will serve as a key point of coordination, ensuring smooth day-to-day operations through proactive calendar management, effective communication, and support for budgeting and headcount tracking processes. This role requires strong organizational skills, responsiveness, and the ability to manage multiple priorities in a fast-paced, hybrid work environment. Responsibilities Manage complex executive calendars, including scheduling meetings, resolving conflicts, and prioritizing business needs Provide day-to-day administrative support to leaders and their teams Coordinate meetings, events, and travel arrangements, ensuring seamless execution Process business expenses and provide support with budgeting and financial tracking Maintain and track headcount and organizational data using internal systems Support procurement activities, including ordering office supplies, equipment, and vendor coordination Serve as a primary point of contact for internal and external stakeholders Monitor and respond to high volumes of email communication in a timely and professional manner Assist with special projects and ad hoc administrative tasks as needed Ensure deadlines are met while maintaining a high level of accuracy and attention to detail Qualifications 2–4 years of administrative, executive support, or related experience Proven experience managing calendars and scheduling for leaders or teams Proficiency with core productivity tools such as Excel, Outlook, and the broader Office Suite Experience supporting expense reporting, budgeting, or financial tracking activities Strong organizational, multitasking, and time management skills Excellent written and verbal communication skills Ability to work in a hybrid environment with some in-office presence required Demonstrated ability to meet deadlines, remain responsive, and maintain a positive, professional attitude Preferred Qualifications Prior experience providing administrative or executive support within a large corporate environment Familiarity with internal HR or organizational tracking systems (e.g., headcount tools such as Employee Central or similar platforms) Experience supporting teams undergoing organizational changes, transitions, or restructuring Exposure to procurement processes and vendor coordination Advanced Excel skills or experience handling data tracking and reporting Ability to anticipate needs and proactively support leadership with minimal supervision Salary Range At Blueprint, we strive to offer competitive pay that reflects the value of our team members. Compensation for this role is influenced by a variety of factors, including skills, education, responsibilities, experience, and geographic market. For candidates based in Washington State, the anticipated salary range is $28– $31 per hour. Please note that we typically do not hire new employees at the top of the posted range. Actual starting pay will be determined based on experience, skills, and internal equity. The final salary and job title may vary depending on the selected candidate’s qualifications and could fall outside the stated range. Equal Opportunity Employer Blueprint Technologies, LLC is an equal employment opportunity employer. Qualified applicants are considered without regard to race, color, age, disability, sex, gender identity or expression, orientation, veteran/military status, religion, national origin, ancestry, marital, or familial status, genetic information, citizenship, or any other status protected by law. If you need assistance or a reasonable accommodation to complete the application process, please reach out to: recruiting@bpcs.com Blueprint believe in the importance of a healthy and happy team, which is why our comprehensive benefits package includes: Medical, dental, and vision coverage Flexible Spending Account 401k program Competitive PTO offerings Parental Leave Opportunities for professional growth and development Location: Hybrid in Redmond, WA", "summaryDescription" : "Administrative Assistant – Business Operations at Blueprint Technologies. Manage daily office operations. Coordinate meetings and appointments", "postedDate" : "2026-06-15T23:16:12.437", "createdAt" : "2026-06-15T23:16:12.437", "lastUpdated" : "2026-06-16T09:32:13.835", "ingestTimestamp" : "2026-06-15T23:16:12.437", "mongoId" : "6a3051bbf292fd229cf05be0", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 58240, "salaryAnnualMax" : 64480, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a305109f292fd229cef87e3", "title" : "Associate Manager - Communication Planning and Strategy", "company" : "aCommerce", "industry" : "E-Commerce", "salary" : { "min" : 900000.0, "max" : 1500000.0, "currency" : "THB", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for E-Commerce in Bangkok, Thailand, adjusted for Associate Manager seniority and full-time employment." }, "location" : "Bangkok, Thailand", "locations" : [ "Bangkok", "Thailand" ], "timestamp" : "2026-06-16T10:06:16.484", "fingerprint" : "10550f3bcccd1b436a3bd68fabdefa87ba2d16d83ffd77f2cef8d4cb020ce796", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/acommerce/jobs/8007364", "externalId" : "8007364", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Bangkok", "country" : "Thailand", "continent" : "as", "source" : "llm", "workMode" : "onsite", "geo" : "13.7524938,100.4935089" } ], "locationText" : "Bangkok, Thailand", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "experienceMinYears" : 2, "experienceLevel" : "Manager", "technicalSkills" : "Microsoft Office, Google Sheets, Google Slides", "professionalSkills" : [ "Influencer marketing", "KOL engagement", "Affiliate marketing", "Content optimization" ], "hardSkillsList" : [ "Data analysis", "Performance reporting" ], "hardSkills" : [ { "name" : "Data analysis", "level" : "intermediate" }, { "name" : "Performance reporting", "level" : "intermediate" } ], "majorSkills" : "Influencer marketing, KOL management, Affiliate marketing, TikTok content", "majorSkillsList" : [ "Influencer marketing", "KOL management", "Affiliate marketing", "TikTok content" ], "coreResponsibilities" : "Identify KOLs, Manage KOL relationships, Coordinate KOL campaigns, Develop KOL briefs, Review KOL content, Monitor campaign performance, Manage KOL budgets, Track campaign effectiveness, Compile KOL reports, Develop affiliate strategies, Recruit affiliate partners, Manage affiliate relationships, Optimize affiliate content", "teamCollaboration" : "Cross-functional teams", "domainKnowledge" : "Beauty; FMCG; Skincare trends", "domainList" : [ "beauty", "fmcg", "skincare-trends" ], "domainSpecificKnowledge" : [ "Beauty", "FMCG", "Skincare trends" ], "innovationCreativity" : "Generate new ideas", "outcomesObjectives" : "Enhance brand visibility; Drive brand awareness; Drive sales; Maximize marketing impact; Align with ROI objectives", "qualificationsBasic" : "Bachelor's degree in Marketing, Minimum 2 years experience", "rawDescription" : "Job purpose The KOL and Affiliate Specialist is responsible for identifying, managing, and maintaining relationships with KOLs and affiliate partners to enhance brand visibility, engagement, and sales. This role involves executing influencer marketing and affiliate campaigns, optimizing content for TikTok, and leveraging data insights to drive performance. The specialist will collaborate with cross-functional teams to ensure brand consistency and maximize marketing impact. Job Responsibilities KOLs: Identifying and Managing KOL Relationships - Research and stay updated on trends to identify KOLs that align with the brand’s target audience and image (Beauty & FMCG).Build and maintain strong relationships with KOLs to ensure long-term collaboration. - Act as the main point of contact, managing communication and coordination throughout campaigns. Campaign Execution & Coordination - Develop and implement marketing campaigns with KOLs to drive brand awareness and sales. - Prepare detailed campaign briefs to KOLs. - Review and analyze KOL content, ensuring alignment with brand guidelines before client approval. - Monitor campaign performance and ensure smooth execution within the planned timeline. - Generate new ideas and contribute to strategic projects as assigned. Budget & Performance Management - Manage and allocate budgets effectively for KOL campaigns. - Track and evaluate campaign effectiveness, ensuring alignment with ROI objectives. Reporting & Insights - Compile reports and provide insights to optimize future KOL collaborations and campaign strategies. Affiliate Marketing: Affiliate Marketing Strategy & Management - Develop and execute affiliate marketing strategies to enhance brand visibility and sales on TikTok. - Identify and recruit TikTok influencers and content creators to join the affiliate program. - Build and maintain strong relationships with affiliate partners, providing support, guidance, and incentives to drive performance. - Collaborate with affiliates to create and optimize TikTok content that aligns with brand messaging. Key Requirements Education & Experience: - Bachelor’s degree in Marketing, Communications, or a related field. - Minimum of 2 years of experience in Influencer Marketing or KOL Management. Skills: - Strong understanding of influencer marketing, KOL engagement, and social media trends. - Creative mindset to develop engaging and compelling video content. - Excellent communication and coordination skills. - Ability to analyze data and generate performance reports. - Proficiency in Microsoft Office, Google Sheets, and Google Slides. Personal Attributes: - Creative and adaptable mindset with a flexible approach to work. - Detail-oriented and well-organized in managing multiple projects. - Passionate about skincare and beauty trends.", "summaryDescription" : "Associate Manager - Communication Planning and Strategy at aCommerce. Skills: Influencer marketing, KOL management, Affiliate marketing, TikTok content. Identify KOLs. Manage KOL relationships", "postedDate" : "2026-06-15T23:15:48.998", "createdAt" : "2026-06-15T23:15:48.998", "lastUpdated" : "2026-06-16T10:06:16.484", "ingestTimestamp" : "2026-06-15T23:15:48.998", "mongoId" : "6a305109f292fd229cef87e3", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "200k+", "hasSalary" : false, "allSkills" : [ "Data analysis", "Performance reporting", "Influencer marketing", "KOL management", "Affiliate marketing", "TikTok content", "KOL engagement", "Content optimization", "Beauty", "FMCG", "Skincare trends" ], "skillCount" : 11, "jobCategory" : "marketing", "jobSubcategory" : "growth", "seniorityLevel" : "Junior", "dataQualityScore" : 1.0, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "E-Commerce", "llmIndustryConfidence" : 0.95 }, { "id" : "6a3085eaf292fd229c07c91d", "title" : "Operations Specialist (Administrative Assistant)", "company" : "Civitta", "industry" : "Local Operations", "salary" : { "min" : 48000.0, "max" : 65000.0, "currency" : "RON", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Junior Operations Specialist in Bucharest, Romania, adjusted for the consulting industry." }, "location" : "Romania (Bucharest)", "locations" : [ "Romania (Bucharest)" ], "timestamp" : "2026-06-16T12:22:02.391", "fingerprint" : "281042485babdb6f2ab6402414f2be6a49e6d53504365dc38ab86f85286b9ab8", "source" : "lever", "language" : "en", "applyUrl" : "https://jobs.lever.co/Civitta/95446882-b7b6-4249-8485-3549251c3db8/apply", "externalId" : "95446882-b7b6-4249-8485-3549251c3db8", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Bucharest", "country" : "Romania", "continent" : "eu", "source" : "llm", "workMode" : "hybrid", "geo" : "44.4361414,26.1026840" } ], "locationText" : "Bucharest, Romania", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "professionalSkills" : [ "Business trip management", "Office administration", "Accounting management", "Invoice management", "Expenditure management" ], "hardSkillsList" : [ "Contracts drafting", "Work supply preparation", "General administrative documentation" ], "softSkillsList" : [ "Reliability", "Diligence", "Can do attitude" ], "hardSkills" : [ { "name" : "Contracts drafting", "level" : "intermediate" }, { "name" : "Work supply preparation", "level" : "intermediate" }, { "name" : "General administrative documentation", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Reliability" }, { "name" : "Diligence" }, { "name" : "Can do attitude" } ], "majorSkills" : "Process management, Cross-functional coordination, Vendor management, Stakeholder management", "majorSkillsList" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management" ], "coreResponsibilities" : "Provide welcoming atmosphere, Maintain office files, Manage business trips, Schedule business trips, Order business trips, Assist on HR matters, Draft contracts, Prepare work supply, Manage accounts, Manage employee perks, Assist with accounting, Manage invoices, Manage expenditures, Assist with general administrative documentation, Archive documentation, Ensure timely signing of documents, Organize social activities, Ensure uniform operating conditions", "teamCollaboration" : "Colleagues across countries; Clients across countries", "communicationSkills" : "Written communication; Spoken communication", "documentationSkills" : "Documentation archiving; Timely signing", "continuousLearning" : "Professional growth; Career development; Performance reviews; Salary reviews", "problemSolvingSkills" : "Problem solution", "qualificationsBasic" : "Spoken and written Romanian, 1 year of experience, Ability to multi-task, Ability to prioritize tasks, Pro-active approach to problem solution", "qualificationsPreferred" : "College or University degree, Last year student available to work full-time", "remoteFriendly" : true, "workSiteFlexibility" : "Flexible", "rawDescription" : "## Description Join Civitta - an international company with 750+ colleagues across 20+ countries. We focus on management consulting, funding, and digital solutions. Originating from Central and Eastern Europe, we also deliver projects across Central Asia, the Middle East, and the United States. Our Headquarters team supports Civitta’s daily operations across countries within HR, recruitment, marketing, finance, administration, legal, and other internal functions. If you enjoy structure, solving problems, and if you challenge “it’s not possible” as a final answer, this could be a great fit. Take the step towards your journey with us and join us as an Operations Specialist (Administrative Assistant) in Bucharest. ## You will Provide a welcoming atmosphere for our staff, vendors, and clients; Maintain files and office supplies; Manage/schedule business trips/order tickets; Assist on HR matters, such as contracts drafting, work supply preparation, accounts, perks for employees administration; Assist with accounting for companies (basic management of invoices/expenditures); Assist with general administrative documentation, such as archiving, ensuring correct and timely signing of documents; Organize social activities locally and internationally; Ensure uniform operating conditions according to company rules and policies foroffices in the region. ## Requirements Highly proficient in spoken and written Romanian and English; College or University degree (can be a fresh graduate or last year student available to work full-time); 1 year of experience in position at administration; Ability to multi-task, organize, and prioritize work; Great communication skills; Reliability, diligence, and attention to details; The ability to manage pressure; Ability to prioritize tasks and workload; Pro-active approach to problem solution, „can do“ attitude. ## Benefits Professional Growth - We support your career development, offering performance and salary reviews once a year to ensure your progress is recognized and rewarded. Flexible Working Hours - Manage your workday with flexibility and the option to work from home when needed, while enjoying our city-centre office as a convenient, collaborative workspace. Gifts Programme - Welcome boxes, birthday surprises, and holiday cheer ensure your special moments are always recognized. Build experience working with colleagues and clients across multiple countries while contributing to projects with regional impact.", "summaryDescription" : "Operations Specialist (Administrative Assistant) at Civitta. Skills: Process management, Cross-functional coordination, Vendor management, Stakeholder management. Provide welcoming atmosphere. Maintain office files", "postedDate" : "2026-06-15T11:30:58.291", "createdAt" : "2026-06-15T11:30:58.291", "lastUpdated" : "2026-06-16T12:22:02.391", "ingestTimestamp" : "2026-06-16T03:24:43.122", "mongoId" : "6a3085eaf292fd229c07c91d", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "30k-50k", "hasSalary" : false, "allSkills" : [ "Contracts drafting", "Work supply preparation", "General administrative documentation", "Reliability", "Diligence", "Can do attitude", "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Business trip management", "Office administration", "Accounting management", "Invoice management", "Expenditure management" ], "skillCount" : 15, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Junior", "dataQualityScore" : 0.8888889, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Consulting", "llmIndustryConfidence" : 0.95 }, { "id" : "6a305739f292fd229cf35de2", "title" : "Recruiting Coordination Lead", "company" : "Anduril Industries", "industry" : "Technology", "salary" : { "min" : 115000.0, "max" : 155000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Lead Recruiting Coordinator in Boston, MA, adjusted for the technology industry and company size." }, "location" : "Boston, Massachusetts, United States", "locations" : [ "Boston", "Massachusetts", "United States" ], "timestamp" : "2026-06-16T09:03:56.097", "fingerprint" : "cba09137298be4a10692d3e1fb349f5d315555909196eb8470af8bc6be48abba", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://boards.greenhouse.io/andurilindustries/jobs/5161410007?gh_jid=5161410007", "externalId" : "5161410007", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Boston", "state" : "Massachusetts", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "42.3588336,-71.0578303" } ], "locationText" : "Boston, Massachusetts, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 8, "experienceMaxYears" : 15, "experienceLevel" : "Lead", "professionalSkills" : [ "Team management", "Partner relationships", "Data analysis" ], "hardSkillsList" : [ "High-volume scheduling" ], "softSkillsList" : [ "Leadership", "Mentoring" ], "hardSkills" : [ { "name" : "High-volume scheduling", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Leadership" }, { "name" : "Mentoring" } ], "majorSkills" : "Recruiting coordination, Team leadership", "majorSkillsList" : [ "Recruiting coordination", "Team leadership" ], "coreResponsibilities" : "Manage and mentor recruiting coordinators, Own relationships with recruiting partners, Own relationships with hiring managers, Leverage data-driven insights to streamline operations, Act as primary point of contact for complex", "teamCollaboration" : "Recruiting partners; Hiring managers", "domainKnowledge" : "Defense technology", "domainList" : [ "defense-technology" ], "domainSpecificKnowledge" : [ "Defense technology" ], "qualificationsBasic" : "Minimum 3 days in office per week", "remoteFriendly" : true, "workSiteFlexibility" : "Hybrid", "rawDescription" : "Anduril Industries is a defense technology company with a mission to transform U. S. and allied military capabilities with advanced technology. By bringing the expertise, technology, and business model of the 21st century’s most innovative companies to the defense industry, Anduril is changing how military systems are designed, built and sold. Anduril’s family of systems is powered by Lattice OS, an AI-powered operating system that turns thousands of data streams into a realtime, 3D command and control center. As the world enters an era of strategic competition, Anduril is committed to bringing cutting-edge autonomy, AI, computer vision, sensor fusion, and networking technology to the military in months, not years. ABOUT THE TEAM The Recruiting Coordination Team at Anduril plays an integral role in helping our company grow and scale. From managing daily interviewing logistics to fostering exceptional candidate relationships, you will be pivotal in shaping Anduril’s future. ABOUT THE JOB We are seeking a Recruiting Coordination Lead to support our growing recruiting coordination function. This role will be located on-site at either our Boston, MA (including Boston area satellite offices) or Washington DC location, with a minimum in-office expectation of three days per week. In this role, you will manage and mentor a team of recruiting coordinators responsible for high-volume scheduling. Beyond team management, you will own relationships with recruiting partners and hiring managers, leverage data-driven insights to streamline operations, and act as the primary point of contact for complex scheduling escalations. WHAT YOU’LL DO Lead and are considered part of Anduril's total compensation package. Additionally, Anduril offers top-tier benefits for full-time employees, including: Benefits At Anduril, we invest in our people. Our comprehensive, competitive benefits package (available at little to no cost to employees) ensures you’re supported in health, recovery, and whatever comes next. For more information, Explore Our Benefits. Protecting Yourself from Recruitment Scams Anduril is committed to maintaining the integrity of our Talent acquisition process and the security of our candidates. We've observed a rise in sophisticated phishing and fraudulent schemes where individuals impersonate Anduril representatives, luring job seekers with false interviews or job offers. These scammers often attempt to extract payment or sensitive personal information. To ensure your safety and help you navigate your job search with confidence, please keep the following critical points in mind: No Financial Requests: Anduril will never solicit payment or demand personal financial details (such as banking information, credit card numbers, or social security numbers) at any stage of our hiring process. Our legitimate recruitment is entirely free for candidates. Please always verify communications: Direct from Anduril: If you receive an email from one of our recruiters, it will only come from an @anduril.com address. Via Agency Partner: If contacted by a recruiting agency for an Anduril role, their email will clearly identify their agency. If you suspect any suspicious activity, please verify the agency's authenticity by reaching out to contact@anduril.com. Exercise Caution with Unsolicited Outreach: If you receive any communication that appears suspicious, contains grammatical errors, or makes unusual requests, do not engage. Always confirm the sender's email domain is @anduril.com before providing any personal information or clicking on links. What to Do If You Suspect Fraud: Should you encounter any questionable or fraudulent outreach claiming to be from Anduril, please report it immediately to contact@anduril.com. Your proactive caution is invaluable in protecting your personal information and upholding the security and trustworthiness of our recruitment efforts. Data Privacy To view Anduril's candidate data privacy policy, please visit https://anduril.com/applicant-privacy-notice/. By submitting your application, you consent to Anduril Industries using a third-party service provider to conduct pre-employment risk, integrity, and due diligence screening and assessing potential risks as part of your application process. This third-party service provider provides risk-intelligence services that may include analysis of sanctions and watchlists, adverse media, public-record information, and other lawful open-source or commercial data sources. This third-party service provider does not act as a consumer reporting agency. Use of this provider helps to ensure compliance with applicable laws and protect technology, intellectual property, and organizational security.", "summaryDescription" : "Recruiting Coordination Lead at Anduril Industries. Skills: Recruiting coordination, Team leadership. Manage and mentor recruiting coordinators. Own relationships with recruiting partners", "postedDate" : "2026-06-15T23:21:43.404", "createdAt" : "2026-06-15T23:21:43.404", "lastUpdated" : "2026-06-16T09:03:56.097", "ingestTimestamp" : "2026-06-15T23:21:43.404", "mongoId" : "6a305739f292fd229cf35de2", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 115000, "salaryAnnualMax" : 155000, "salaryBand" : "100k-150k", "hasSalary" : true, "allSkills" : [ "High-volume scheduling", "Leadership", "Mentoring", "Recruiting coordination", "Team leadership", "Team management", "Partner relationships", "Data analysis", "Defense technology" ], "skillCount" : 9, "jobCategory" : "operations", "jobSubcategory" : "hr", "seniorityLevel" : "Lead", "dataQualityScore" : 1.0, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.98 }, { "id" : "6a2c94b874d8ee00a098b594", "title" : "Care Coordinator Administrative support", "company" : "ERC Pathlight", "industry" : "Healthcare", "salary" : { "min" : 21.0, "max" : 25.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "CO-Den Willow", "locations" : [ "CO-Den Willow" ], "timestamp" : "2026-06-15T05:25:55.975", "fingerprint" : "bcfd185c4536b49f678572f9149e5156faa1514a07c074f3cc6dd27dacbd1789", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/erc8585757pathlight53t353/jobs/4267590009", "externalId" : "4267590009", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Denver", "state" : "Colorado", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "39.7392364,-104.9848620" } ], "locationText" : "Denver, Colorado, United States", "minimumEducation" : "Bachelor's", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement" ], "hardSkillsList" : [ "Clinical documentation", "Patient admissions", "Patient transitions", "Treatment plan assessments", "Patient engagement surveys", "Discharge coordination", "Transfer coordination", "FMLA paperwork", "Disability paperwork" ], "hardSkills" : [ { "name" : "Clinical documentation", "level" : "intermediate" }, { "name" : "Patient admissions", "level" : "intermediate" }, { "name" : "Patient transitions", "level" : "intermediate" }, { "name" : "Treatment plan assessments", "level" : "intermediate" }, { "name" : "Patient engagement surveys", "level" : "intermediate" }, { "name" : "Discharge coordination", "level" : "intermediate" }, { "name" : "Transfer coordination", "level" : "intermediate" }, { "name" : "FMLA paperwork", "level" : "intermediate" }, { "name" : "Disability paperwork", "level" : "intermediate" } ], "majorSkills" : "Care coordination, Administrative support, Patient support", "majorSkillsList" : [ "Care coordination", "Administrative support", "Patient support" ], "coreResponsibilities" : "Identify referrals for care, Coordinate services for patients, Coordinate discharge, Coordinate transfers, Submit daily attendance, Update treatment teams, Update patient tracker, Set expired reasons, Pull patients on unit, Set up equipment for virtual appointments, Issue admission day schedules, Send welcome emails, Schedule rounds, Coordinate transportation, Manage Preventive Quality Indicators, Support patients and families in completing documentation, Coordinate with outpatient providers, Send OP Provider Welcome Letter, Add and update contacts, Send treatment communication, Update electronic medical record, Facilitate FMLA/disability paperwork, Obtain work and school absence letters", "teamCollaboration" : "Coordinate with treatment team; Work with treatment team members", "domainKnowledge" : "Eating disorders; Mood disorders; Anxiety disorders; Trauma-related conditions; Mental health treatment; Residential Child Care facility", "domainList" : [ "eating-disorders", "mood-disorders", "anxiety-disorders", "trauma-related-conditions", "mental-health-treatment", "residential-child-care-facility" ], "domainSpecificKnowledge" : [ "Eating disorders", "Mood disorders", "Anxiety disorders", "Trauma-related conditions", "Mental health treatment", "Residential Child Care facility" ], "communicationSkills" : "Send welcome emails", "documentationSkills" : "Clinical documentation; Patient charting; Admission paperwork; Releases of information; Treatment plan assessments; FMLA paperwork; Disability paperwork; Work absence letters; School absence letters", "continuousLearning" : "Tuition reimbursement", "qualificationsBasic" : "High School or GED, 2 years clinical experience, Master's degree in social work, psychology, or child development and 2 years treatment-oriented or case management experience, Bachelor's degree and 3 years experience working with children/youth, At least 21 years of age", "qualificationsPreferred" : "Bachelor's degree in healthcare, business or related field", "workSiteFlexibility" : "Onsite", "rawDescription" : "Who We Are At ERC Pathlight, we’re on a mission to change lives—and we’re looking for people who feel called to do the same. As one of the nation’s leading treatment providers for eating disorders and mood, anxiety, and trauma-related conditions, we bring innovative, evidence-based, and deeply compassionate care to patients across the country. With multiple locations nationwide and extensive virtual programming, we meet patients exactly where they are and help them move toward lasting recovery. Founded in 2008 by renowned psychiatrists and psychologists, ERC Pathlight now supports more than 6,000 patients each year. And as the need for world-class mental health care continues to rise, our commitment is stronger than ever: to expand access, elevate the standard of care, and empower every patient to rebuild their life with dignity and hope. Why Join Us When you join ERC Pathlight, you become part of a team that shows up every day to make a real difference. You’ll work alongside passionate clinicians, dedicated support staff, and mission-driven leaders who believe in collaboration, growth, and doing the right thing—always. Here, your work matters. Your ideas matter. You matter. If you’re energized by purpose, motivated by impact, and ready to help transform the future of mental health treatment, you belong here. Come build hope. Come save lives. Come grow with us. Shift: M-F 8-4:30 What you’ll be doing: The Care Coordinator plays a critical role in patient admissions and transitions. They also provide administrative and clinical support to the treatment teams and ensure that all patients receive and complete treatment plan assessments and patient engagement surveys. Essential duties and responsibilities: Based on the needs of the assigned location, the Care Coordinator may support the care team by performing any of the following: Identifies referrals for varying levels of care/treatment and coordinate with treatment team and providers to secure these services for patients Coordinates discharge and/or transfers to other treatment facilities Submits daily attendance gathered from sign in/out logs or midnight census Updates treatment teams (when applicable) and patient tracker, sets expired reasons, ensures NOVA and movement calendar dates match Pulls patients on the unit and sets up equipment for virtual doctor appointments Issues admission day schedules Sends welcome emails or other information to patients/families Schedules rounds Coordinates transportation Manages Preventive Quality Indicators (PQIs) to ensure timeliness and accuracy Supports patients and families in completing necessary documentation (i.e., admission paperwork, releases of information, patient engagement surveys, and treatment plan assessments, etc.) Coordinates with outpatient providers by sending OP Provider Welcome Letter at admission and adding and updating contacts, sending treatment communication throughout the patient stay Updates the electronic medical record with patient movements, transfers and discharges and involuntary status Works with treatment team members to facilitate FMLA/disability paperwork, obtain work and school absence letters, etc. Must haves: High School or GED (Required) 2 years of experience in a clinical setting, or a bachelor's degree may substitute for experience (Required) Teammates working in a Colorado Residential Child Care facility (RCCF) in a case management role (Care Coordinators and Primary Therapist) must: Have a master’s degree in social work, psychology, or child development and have a minimum of two (2) years of treatment-oriented or case management experience, or Have a bachelor’s degree and a minimum of three (3) years of experience working with children/youth (Required) Teammates working in a Colorado Residential Child Care facility (RCCF) must: be at least twenty-one (21) years of age or be at least eighteen (18) years of age and work directly under the supervision of a teammate over twenty-one (21) years of age (Required) Bonus qualities: Bachelor’s degree in healthcare, business or related field (Preferred) The compensation range for this position is based upon candidate experience and market expectations. Colorado pay range $21—$25 USD What We Offer At ERC Pathlight, caring for people is our mission and that begins with caring for our own team. Your well-being matters, and our benefit program is designed to support every part of your life. We offer competitive compensation; comprehensive medical, dental, and vision coverage; generous Paid Time Off; Parental Leave benefits; Retirement benefits; and tuition reimbursement to help you continue growing in your career. We also recognize that mental health is part of every person’s experience. That’s why we strive to create a workplace where you feel supported, seen, and encouraged—personally, professionally, and at home. When you thrive, you can do your best work. And your best work changes lives.", "summaryDescription" : "Care Coordinator Administrative support at ERC Pathlight. Skills: Care coordination, Administrative support, Patient support. Identify referrals for care. Coordinate services for patients", "postedDate" : "2026-06-14T04:53:10.834", "createdAt" : "2026-06-14T04:53:10.834", "lastUpdated" : "2026-06-15T05:25:55.975", "ingestTimestamp" : "2026-06-14T04:53:10.834", "mongoId" : "6a2c94b874d8ee00a098b594", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMax" : 25, "salaryBand" : "<30k", "hasSalary" : false, "allSkills" : [ "Clinical documentation", "Patient admissions", "Patient transitions", "Treatment plan assessments", "Patient engagement surveys", "Discharge coordination", "Transfer coordination", "FMLA paperwork", "Disability paperwork", "Care coordination", "Administrative support", "Patient support", "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement", "Eating disorders", "Mood disorders", "Anxiety disorders", "Trauma-related conditions", "Mental health treatment", "Residential Child Care facility" ], "skillCount" : 24, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2ca49274d8ee00a09b2624", "title" : "Social Worker - Adult, Care and Support Team", "company" : "Liquid Personnel", "industry" : "Government", "salary" : { "min" : 34000.0, "max" : 45000.0, "currency" : "GBP", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Mid-level Social Worker in Cornwall, United Kingdom, adjusted for the Healthcare industry and full-time onsite employment." }, "location" : "57 Spring Gardens, Manchester, M2 2BY", "locations" : [ "57 Spring Gardens", "Manchester", "M2 2BY" ], "certifications" : [ "Social Work England registration" ], "timestamp" : "2026-06-16T02:22:34.940", "fingerprint" : "58d9e1446df80a3de63f47325588861a4c657d3d0162092728d0a714ab4fd811", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/liquidpersonnel/jobs/7769390003", "externalId" : "7769390003", "industryFunction" : { }, "structuredLocations" : [ { "country" : "United Kingdom", "continent" : "eu", "workMode" : "onsite" } ], "locationText" : "United Kingdom", "minimumEducation" : "Bachelor's", "professionalSkills" : [ "Care planning", "Case management" ], "hardSkillsList" : [ "Assessment skills", "Analytical skills" ], "hardSkills" : [ { "name" : "Assessment skills", "level" : "intermediate" }, { "name" : "Analytical skills", "level" : "intermediate" } ], "majorSkills" : "Adult Social Care, Safeguarding, Care Act 2014", "majorSkillsList" : [ "Adult Social Care", "Safeguarding", "Care Act 2014" ], "coreResponsibilities" : "Undertake Care Act 2014 assessments, Undertake reviews, Complete Safeguarding Enquiries, Manage Safeguarding Enquiries, Develop care plans, Implement care plans, Support individuals, Promote independence, Prevent escalation of need, Carry out Community DoLS work, Manage varied caseload, Manage complex cases, Manage high-risk cases, Maintain case records", "teamCollaboration" : "Multi-disciplinary teams; Health professionals; Partner agencies", "domainKnowledge" : "Adult Social Care; Statutory duties; Safeguarding processes; Care Act 2014; Community DoLS; Legislation; Policy frameworks", "domainList" : [ "adult-social-care", "statutory-duties", "safeguarding-processes", "care-act-2014", "community-dols", "legislation", "policy-frameworks" ], "domainSpecificKnowledge" : [ "Adult Social Care", "Statutory duties", "Safeguarding processes", "Care Act 2014", "Community DoLS", "Legislation", "Policy frameworks" ], "communicationSkills" : "Verbal communication; Written communication", "documentationSkills" : "Case records", "continuousLearning" : "CPD portal", "problemSolvingSkills" : "Assessment; Analytical skills", "outcomesObjectives" : "Deliver high-quality services; Promote independence; Ensure safety; Promote wellbeing", "qualificationsBasic" : "Professional Qualification in Social Work, Registered with Social Work England, Experience in Adult Social Care, Experience completing Safeguarding Enquiries, Experience undertaking Care Act assessments, Experience with care planning, Experience with reviews, Practical experience with Community DoLS, Ability to manage complex caseload", "qualificationsPreferred" : "MA, BA, BSc in Social Work, Diploma in Social Work, CQSW", "workSiteFlexibility" : "Flexible", "rawDescription" : "Liquid Personnel is recruiting Adult Social Worker for its client's Adult, Care and Support Team in Cornwall. This is a dynamic role within Adult Social Care, requiring a confident practitioner with a strong understanding of statutory duties, safeguarding processes, and care planning. The successful candidate will play a key role in delivering high-quality, person-centred services, supporting adults with varying levels of need while promoting independence, safety, and wellbeing within the community. What will your responsibilities be? Undertaking Care Act 2014 needs assessments and reviews in line with statutory requirements. Completing and managing Safeguarding Enquiries (Section 42), ensuring timely and proportionate responses to risk. Developing and implementing person-centred care and support plans. Supporting individuals through community-based interventions, promoting independence and preventing escalation of need. Carrying out Community DoLS work in line with legislation and best practice. Managing a varied caseload, including complex and high-risk cases. Working collaboratively with multi-disciplinary teams, including health professionals and partner agencies. Maintaining accurate, timely, and high-quality case records in line with organisational standards. Applying strong professional judgement within legal and policy frameworks. Qualifications & Experience: To be successful in this role you must have, • Professional Qualification: MA, BA, BSc in Social Work, Diploma in Social Work, or CQSW. • Registration: Must be registered with Social Work England. • Experience: Strong experience within Adult Social Care. Demonstrable experience completing Safeguarding Enquiries. Experience undertaking Care Act assessments, care planning, and reviews. Practical experience working with Community DoLS. Ability to manage a complex caseload effectively. • Knowledge: Sound knowledge of all aspects of Adult Social Work practice. Strong understanding of relevant legislation, including the Care Act 2014 and safeguarding responsibilities. • Skills: Excellent assessment and analytical skills. Strong written and verbal communication abilities. Ability to work independently and within a team environment. Good organisational and time management skills. Why Liquid Personnel? Free DBS and compliance service Twice weekly payroll and ‘Faster Pay’ service, getting you paid more quickly Access to exclusive roles that aren’t available from other agencies Free access to Liquid’s exclusive social work training and CPD portal Your own dedicated consultant with extensive social work knowledge Access to a wide selection of social work positions across the UK “Refer a Friend” bonus – get £500 for each social worker you refer who we successfully place* “Find your own job” bonus – get £250 for bringing your own position to us * Liquid Personnel is an equal opportunities employer. Liquid Personnel Ltd is acting as an Employment Business in relation to this vacancy. * Terms and conditions apply to our bonus schemes. Reasonable Adjustments: If you consider yourself to have a disability or require any reasonable adjustment during the recruitment process or within the workplace, please highlight this at the earliest opportunity by contacting our team. With this information, we will provide appropriate support to you throughout the process and into your work placement. We are unable to support or accept applications from candidates who are residents within the Red or Amber list of the Code of practice for the international recruitment of health and social care personnel in England, based on the World Health Organisation (WHO) Workforce Support and Safeguard List. BH - 199722 GH - 35179", "summaryDescription" : "Social Worker - Adult, Care and Support Team at Liquid Personnel. Skills: Adult Social Care, Safeguarding, Care Act 2014. Undertake Care Act 2014 assessments. Undertake reviews", "postedDate" : "2026-06-14T21:37:53.841", "createdAt" : "2026-06-14T21:37:53.841", "lastUpdated" : "2026-06-16T02:22:34.940", "ingestTimestamp" : "2026-06-14T21:37:53.841", "mongoId" : "6a2ca49274d8ee00a09b2624", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "30k-50k", "hasSalary" : false, "allSkills" : [ "Assessment skills", "Analytical skills", "Adult Social Care", "Safeguarding", "Care Act 2014", "Care planning", "Case management", "Statutory duties", "Safeguarding processes", "Community DoLS", "Legislation", "Policy frameworks", "Social Work England registration" ], "skillCount" : 13, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "daysOld" : 1, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2cd6c974d8ee00a0a3f475", "title" : "Support Team Captain", "company" : "Jane", "industry" : "Support", "salary" : { "min" : 75000.0, "max" : 105000.0, "currency" : "CAD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Canada", "locations" : [ "Canada" ], "timestamp" : "2026-06-16T03:38:06.746", "fingerprint" : "0749f1ce9bb22d4f1a9e4ff5e94ed3e0288abf34f64ed407ea44f5e40896156e", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/jane/fe3bcc50-a1ba-4915-873e-caa22130533f/application", "externalId" : "fe3bcc50-a1ba-4915-873e-caa22130533f", "industryFunction" : { }, "structuredLocations" : [ { "country" : "Canada", "continent" : "na", "workMode" : "onsite" } ], "locationText" : "Canada", "employmentType" : "FULL_TIME", "technicalSkills" : "AI", "professionalSkills" : [ "Customer service", "Coaching", "Mentoring", "Leadership", "Problem-solving", "Judgment" ], "hardSkillsList" : [ "Coaching model", "Quality reviews", "Metrics analysis" ], "softSkillsList" : [ "Adaptability" ], "hardSkills" : [ { "name" : "Coaching model", "level" : "intermediate" }, { "name" : "Quality reviews", "level" : "intermediate" }, { "name" : "Metrics analysis", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Adaptability" } ], "majorSkills" : "Customer success, Team leadership, Coaching", "majorSkillsList" : [ "Customer success", "Team leadership", "Coaching" ], "coreResponsibilities" : "Lead customer support reps, Deliver real-time feedback, Provide structured development, Support tough conversations, Coach for demos, Coach for account setups, Deliver polished demos, Deliver confident demos, Provide seamless account configurations, Identify knowledge gaps, Identify trends, Build targeted coaching plans, Grow team confidence, Grow team skill, Grow team engagement, Build team comfort, Build team curiosity, Use support metrics, Guide coaching, Track progress, Address performance challenges, Develop action plans, Build inclusive culture, Build trusting culture, Celebrate wins, Create space for dialogue, Conduct 1:1s, Conduct team meetings, Inform team on updates, Inform team on direction, Inform team on goals, Lead through change, Advocate for team, Advocate for customers, Handle customer escalations, Offer real-time backup, Coach team members, Navigate complex situations, Spot trends in escalations, Partner cross-functionally, Improve workflows, Reduce friction, Keep information accurate, Keep information current, Stay up to date on features, Stay up to date on workflows, Stay up to date on best practices, Help team stay up to date, Handle customer interactions with expertise, Handle customer interactions with care, Explore new tools, Ask questions about tools, Help team feel confident, Support customer value realization, Support customer retention, Support customer satisfaction", "teamCollaboration" : "Cross-functionally with CS Operations; Cross-functionally with Content teams", "domainKnowledge" : "Practice management software; AI-powered features", "domainList" : [ "practice-management-software", "ai-powered-features" ], "domainSpecificKnowledge" : [ "Practice management software", "AI-powered features" ], "toolProficiency" : [ "Claude", "Fellow" ], "communicationSkills" : "Open dialogue; Honest conversations", "problemSolvingSkills" : "Problem-solving; Sound judgment", "outcomesObjectives" : "Improve team engagement; Improve team confidence; Improve team skill; Reduce friction; Keep information accurate; Keep information current; Ensure customer expertise; Ensure customer care", "qualificationsBasic" : "5 years of leadership experience, Experience in high-touch customer service", "qualificationsPreferred" : "Experience with AI-powered features, Experience with Claude, Experience with Fellow", "remoteFriendly" : true, "rawDescription" : "ABOUT THE ROLE Hi, I’m Annie https://www.linkedin.com/in/annie-lanari-4264265/, Director of Support here at Jane. I’ve been at Jane for 11 years, and I lead our Support team. Our team exists to help the helpers - the practitioners and clinic owners running their practices every day. When they’re stuck, stressed, or unsure, we step in to remove obstacles so they can get back to caring for their patients. This work connects directly to Jane’s mission. The better we support our customers, the more time and energy they have to focus on the people who rely on them. I live in North Vancouver and love running, especially when I need space to think through a challenge or reset after a full week. This role is a special one. As a Team Captain, you’ll lead a team of around eight customer support reps and play a direct role in shaping their growth, confidence, and day-to-day experience at Jane. You’ll be close to the work - coaching in real time, navigating complex customer conversations, and using insights from quality reviews and metrics to help your team continuously improve. Jane is in an exciting chapter of growth — including expanding further into the US market — and we're looking for a leader who's energized by what that brings. You'll play a meaningful role in shaping team culture, championing our customers, and helping the people around you do their best work. If you're passionate about developing others, solving real problems, and building an environment where both teammates and customers feel genuinely supported and celebrated, this is the kind of role where you'll thrive. WHAT IMPACT WE'RE LOOKING FOR YOU TO MAKE - Leading, growing and coaching your team. Lead a team of ~8 customer support reps, using Jane's 4C coaching model to deliver real-time feedback, structured development, and support through tough conversations. - Coach for demos and account setups. Support the team in delivering polished, confident demos and seamless account configurations. - Identify knowledge gaps and trends to build targeted coaching plans that grow confidence, skill, and team engagement — including helping your team build comfort and curiosity around emerging tools and AI-powered features. - Use support metrics (CSAT, First Call Resolution, and Quality) through weekly quality reviews to guide coaching, track progress, and address performance challenges proactively with thoughtful action plans. - Build an inclusive and trusting team culture — celebrating wins, creating space for open dialogue through regular 1:1s and team meetings, and keeping everyone informed on product updates, company direction, and support goals. - Lead through change with empathy, clarity, and a calm, solutions-focused approach, advocating for your team and your customers across departments. CUSTOMER EXCELLENCE & ESCALATION MANAGEMENT - Handle customer escalations with empathy and urgency, offering real-time backup and coaching team members on how to navigate complex situations with confidence. - Spot trends in escalations and partner cross-functionally with CS Operations, and Content teams to improve workflows, reduce friction, and keep information accurate and current. - Stay up to date on Jane's features, workflows, and best practices — including AI-powered tools like Claude, Fellow — and help your team do the same, so every customer interaction is handled with expertise and care. - Bring genuine curiosity and a growth mindset to technology: comfortable exploring new tools like Claude and other AI assistants, asking questions, and helping your team feel confident in an evolving product landscape. WHAT EXPERIENCE WE NEED - 5 years of leadership experience, leading in a high-touch customer service environment where employee engagement is key! - A strong coach and mentor - you know how to motivate, develop, and retain exceptional people, while holding space for honest feedback and accountability. - You bring ownership to everything you do, taking initiative and following through to drive real outcomes for your team and our customers. - With a customer-obsessed mindset, you’re passionate about delivering a best-in-class experience and helping others do the same. - You use data and insights to understand patterns, inform decisions, and guide improvements, without losing sight of the people behind the numbers. - You’re a confident communicator who fosters open, honest conversations across 1:1s, team meetings, and Slack, and you know how to influence and align others toward shared goals. - You’re curious, collaborative, and always looking for ways to improve how we work to create better experiences for customers, your team, and peers. - Strong problem-solving skills and sound judgment help you navigate ambiguity and make thoughtful, timely decisions. - Adaptability and resilience, you stay steady through change and know how to support others in uncertain or fast-paced environments. - You’ve led remote or distributed teams and understand how to build connection and accountability across distance. If you don’t meet every single qualification but are excited about this role, we’d still love to hear from you. MORE ABOUT JANE Jane is a founder-led, high-growth SaaS company born in North Vancouver, British Columbia. We’re now a team of more than 800 people working remotely across Canada, the US, and the UK, united by our mission to help the helpers. We build the products and tools that thousands of clinics rely on every day to run their businesses, care for their patients, and grow their communities. That level of impact means every person at Jane plays an important role in how we show up for our customers. We’re all responsible for being deeply connected to their needs, obsessed with improving their experience, and proud of the difference our work makes in their day-to-day lives. Jane is growing fast, and that growth brings exciting challenges that call for adaptability, resilience, learning agility, and humility. We’re proud of what we’ve built and quick to admit what we don’t know yet. We listen, learn, and adjust as we go. We’re also embracing the possibilities of AI, using it to work smarter, improve our systems, and create even better experiences for our customers and our team. Our goal isn’t just delivery, it’s delight. We move quickly, communicate openly, and solve real problems together. If you’re energized by ambiguity, motivated by impact, and eager to learn with others, you’ll thrive at Jane. COMPENSATION & BENEFITS Jane’s committed to paying our team members fairly, clearly, and above all, paying for growth. This role has a minimum annual salary of $75,000 and maximum annual salary of $105,000. As you may have noticed, this salary range is quite large, and this is intentional to account for the growth someone will experience in the role throughout their time at Jane (i.e., from building the skills, to accomplished, to highly proficient, all the way to achieving excellence in the role). Paying clearly is one of our compensation fundamentals to help folks build trust in the compensation process at Jane. Watch this https://vimeo.com/880258361 short video to learn how our salary bands are set. We also welcome you to ask as many questions as you’d like about compensation throughout the interview process to ensure you feel confident and build trust through the process. We also offer a comprehensive benefits package, You can learn more about it here https://jane.app/documents/hiring/jane_benefits_overview.pdf!", "summaryDescription" : "Support Team Captain at Jane. Skills: Customer success, Team leadership, Coaching. Lead customer support reps. Deliver real-time feedback", "createdAt" : "2026-06-14T18:50:38.555", "lastUpdated" : "2026-06-16T03:38:06.746", "ingestTimestamp" : "2026-06-14T18:50:38.555", "mongoId" : "6a2cd6c974d8ee00a0a3f475", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "75k-100k", "hasSalary" : false, "allSkills" : [ "Coaching model", "Quality reviews", "Metrics analysis", "Adaptability", "Customer success", "Team leadership", "Coaching", "Customer service", "Mentoring", "Leadership", "Problem-solving", "Judgment", "Practice management software", "AI-powered features", "Claude", "Fellow" ], "skillCount" : 16, "jobCategory" : "sales", "jobSubcategory" : "customer_success", "seniorityLevel" : "Manager", "dataQualityScore" : 0.7777778, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "SaaS", "llmIndustryConfidence" : 0.97 }, { "id" : "6a307f70f292fd229c0594d7", "title" : "Administrative Business Partner, YouTube Trust and Safety, Operations and Content Policy", "company" : "YouTube", "industry" : "Technology", "salary" : { "min" : 115000.0, "max" : 175000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline adjusted for mid-seniority, San Bruno location, and the media industry." }, "location" : "[San Bruno, CA, USA, [YouTube San Bruno, 1000 Cherry Ave #100, San Bruno, CA 94066, USA], San Bruno, 94066, CA, US]", "locations" : [ "[San Bruno, CA, USA, [YouTube San Bruno, 1000 Cherry Ave #100, San Bruno, CA 94066, USA], San Bruno, 94066, CA, US]" ], "timestamp" : "2026-06-16T10:48:39.252", "fingerprint" : "a734113cb0550af3a9fe2fbb631bfb5363585bd111826843796bcf0b1f0d30da", "source" : "google", "language" : "en", "externalId" : "79492341395530438", "industryFunction" : { }, "structuredLocations" : [ { "city" : "San Bruno", "state" : "California", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "37.6248536,-122.4145986" } ], "locationText" : "San Bruno, California, United States", "workSiteFlexibility" : "Onsite", "summaryDescription" : "Administrative Business Partner, YouTube Trust and Safety, Operations and Content Policy at YouTube", "postedDate" : "2026-06-16T01:49:00.643", "createdAt" : "2026-06-16T01:49:00.643", "lastUpdated" : "2026-06-16T10:48:39.252", "ingestTimestamp" : "2026-06-16T01:49:00.643", "mongoId" : "6a307f70f292fd229c0594d7", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 115000, "salaryAnnualMax" : 175000, "salaryBand" : "100k-150k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.5555556, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Media", "llmIndustryConfidence" : 0.9 }, { "id" : "6a3055f1f292fd229cf23389", "title" : "Support and Data Operations Associate (Fixed-term)", "company" : "Foursquare", "industry" : "Finance", "salary" : { "min" : 1000000.0, "max" : 1500000.0, "currency" : "EUR", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Junior Support and Data Operations Associate in Belgrade, Serbia, adjusted for the technology industry and company size." }, "location" : "Serbia", "locations" : [ "Serbia" ], "certifications" : [ "GCP Professional Data Engineer", "AWS Data Analytics", "Databricks Certified", "Dbt Certified" ], "timestamp" : "2026-06-16T08:56:17.647", "fingerprint" : "aaf5559b6dd261874f5f77a1afd61a6fd75d245824898322671fec42e45798b8", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/foursquare/b98303fd-481a-4f08-9feb-451f7c9b179e/application", "externalId" : "b98303fd-481a-4f08-9feb-451f7c9b179e", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Belgrade", "country" : "Serbia", "continent" : "eu", "source" : "llm", "workMode" : "hybrid", "geo" : "44.8153318,20.4456588" } ], "locationText" : "Belgrade, Serbia", "employmentType" : "FULL_TIME", "technicalSkills" : "SQL, Python, R, Scala, Spark, Dbt, Tableau, Power BI, Looker, Metabase, Superset, Qlik, MicroStrategy, Snowflake, BigQuery, Redshift, Databricks, Fivetran, Airflow, Dbt Cloud, Delta Lake, Scikit-learn, TensorFlow, PyTorch, XGBoost, LightGBM, Hugging Face, MLflow, AWS, GCP, Azure, S3, Glue, SageMaker, Athena, Vertex AI, Synapse, ML Studio", "professionalSkills" : [ "Data engineering", "Machine learning", "Business intelligence", "Data analytics", "Quantitative analysis", "Data modelling" ], "hardSkillsList" : [ "Statistical methods", "ML frameworks", "BI platforms", "Cloud data stacks", "Modelling skills", "Regression", "Classification", "Clustering", "Time-series analysis", "A/B testing", "Causal inference" ], "hardSkills" : [ { "name" : "Statistical methods", "level" : "intermediate" }, { "name" : "ML frameworks", "level" : "intermediate" }, { "name" : "BI platforms", "level" : "intermediate" }, { "name" : "Cloud data stacks", "level" : "intermediate" }, { "name" : "Modelling skills", "level" : "intermediate" }, { "name" : "Regression", "level" : "intermediate" }, { "name" : "Classification", "level" : "intermediate" }, { "name" : "Clustering", "level" : "intermediate" }, { "name" : "Time-series analysis", "level" : "intermediate" }, { "name" : "A/B testing", "level" : "intermediate" }, { "name" : "Causal inference", "level" : "intermediate" } ], "majorSkills" : "Data science, Data engineering, Machine learning, Business intelligence", "majorSkillsList" : [ "Data science", "Data engineering", "Machine learning", "Business intelligence" ], "toolProficiency" : [ "SQL", "Python", "R", "Scala", "Spark", "Dbt", "Tableau", "Power BI", "Looker", "Metabase", "Superset", "Qlik", "MicroStrategy", "Snowflake", "BigQuery", "Redshift", "Databricks", "Fivetran", "Airflow", "Dbt Cloud", "Delta Lake", "Scikit-learn", "TensorFlow", "PyTorch", "XGBoost", "LightGBM", "Hugging Face", "MLflow", "AWS", "GCP", "Azure", "S3", "Glue", "SageMaker", "Athena", "Vertex AI", "Synapse", "ML Studio" ], "qualificationsBasic" : "SQL proficiency, 5+ years of experience", "qualificationsPreferred" : "PhD preferred, GCP Professional Data Engineer certification, AWS Data Analytics certification, Databricks Certified certification, Dbt Certified certification, Experience with scikit-learn, Experience with TensorFlow, Experience with PyTorch, Experience with XGBoost, Experience with LightGBM, Experience with Hugging Face, Experience with MLflow, Experience with Snowflake, Experience with BigQuery, Experience with Redshift, Experience with Databricks, Experience with dbt, Experience with Fivetran, Experience with Airflow, Experience with dbt Cloud, Experience with Delta Lake, Experience with AWS SageMaker, Experience with GCP Vertex AI, Experience with Azure ML Studio", "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "About Foursquare Foursquare is the leading independent location technology and data cloud platform, helping businesses connect the digital and physical worlds with precision and purpose. Our products power everything from market analytics to targeted experiences, relied on by some of the world’s most iconic brands. But what makes Foursquare truly special is how we work. We're a team of builders, problem-solvers, and collaborators who care deeply about impact – both in the products we ship and the way we show up for each other. Great outcomes come from strong collaboration and shared ownership, and we believe growth happens through real challenges – whether that’s leveling up a skill, tackling unfamiliar problems, or pushing a project forward in a new way. If you're excited by cutting-edge tech and a culture that values both autonomy and teamwork, you’ll thrive here. About the Position Foursquare is looking for a Support and Data Operations Associate to join our team in our Belgrade office; on a hybrid schedule of Tuesday, Wednesday, Thursday in office. We are looking for an inquisitive, adaptable, and highly motivated Data Support Associate to join our team. In this role, you will be primarily focused on executing web crawls, manipulating data, and utilizing internal pipeline tools to ensure data quality and availability. This is an internally focused, highly technical role where persistence, vigilance, and the ability to learn and iterate quickly are essential. If you enjoy solving technical puzzles, building and maintaining data flows, and continuously learning new skills, we want you on our team! Please note that this is a fixed-term position for an initial period of one year, with the possibility of extension. In this role, you’ll - Web Crawling & Extraction: Execute and manage web crawling initiatives, extracting data, and adapting quickly when target site structures change. - Data Manipulation & Pipelines: Utilize internal tools to perform data cleanup, matching, and transformations to ensure high data quality and reliability. - Technical Troubleshooting: Be vigilant in monitoring data pipelines; investigate issues, read and interpret log files, implement workarounds, and escalate complex technical problems. - Continuous Improvement: Learn and adapt to new internal tools and technical processes rapidly, iterating on existing workflows to improve efficiency. - Documentation: Create and maintain technical process documentation and how-to guides to empower internal teams What you’ll need - Proficient level of written and verbal English - 1+ years of experience working in data-oriented customer operations, technical support, analytics, or similar roles. - Proficiency in Python or Scala, with strong SQL skills. - Proficiency in Regular Expressions (Regex) for pattern matching, data extraction, validation, and web content processing. - Familiarity with data analysis tools and libraries (e.g., PySpark, pandas), web crawling concepts and execution. - General technical troubleshooting skills: ability to read/interpret/transform log files, comfort navigating command-line interfaces (CLI) and APIs, and a strong capacity for independent research. - Your own unique talents! If you don’t meet 100% of the qualifications outlined above, we encourage and welcome you to still apply! Benefits and Perks - 25 days of paid vacation – take the time you need to rest and recharge - Private medical insurance – comprehensive coverage for you and your family - FitPass – flexible access to gyms, wellness classes, and sports facilities across Serbia - Hybrid work schedule – in-person collaboration Tuesday–Thursday, with company-paid lunch on office days - Growth Investment Program – funding and resources to support your personal and professional development - Tech setup – we’ll provide a company laptop and the essentials to help you get up and running smoothly Things to Know Foursquare is proud to foster an inclusive environment, free from discrimination. We believe that building the best products starts with bringing together diverse perspectives and backgrounds — it’s how we create better experiences for both our users and our team. We value every voice, and we encourage you to be part of building a company and products we love. Foursquare is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Foursquare Privacy Policy https://location.foursquare.com/legal/privacy-center/applicant/", "summaryDescription" : "Support and Data Operations Associate (Fixed-term) at Foursquare. Skills: Data science, Data engineering, Machine learning, Business intelligence", "createdAt" : "2026-06-16T00:29:26.610", "lastUpdated" : "2026-06-16T08:56:17.647", "ingestTimestamp" : "2026-06-16T00:29:26.610", "mongoId" : "6a3055f1f292fd229cf23389", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "200k+", "hasSalary" : false, "allSkills" : [ "Statistical methods", "ML frameworks", "BI platforms", "Cloud data stacks", "Modelling skills", "Regression", "Classification", "Clustering", "Time-series analysis", "A/B testing", "Causal inference", "Data science", "Data engineering", "Machine learning", "Business intelligence", "Data analytics", "Quantitative analysis", "Data modelling", "GCP Professional Data Engineer", "AWS Data Analytics", "Databricks Certified", "Dbt Certified", "SQL", "Python", "R", "Scala", "Spark", "Dbt", "Tableau", "Power BI", "Looker", "Metabase", "Superset", "Qlik", "MicroStrategy", "Snowflake", "BigQuery", "Redshift", "Databricks", "Fivetran", "Airflow", "Dbt Cloud", "Delta Lake", "Scikit-learn", "TensorFlow", "PyTorch", "XGBoost", "LightGBM", "Hugging Face", "MLflow", "AWS", "GCP", "Azure", "S3", "Glue", "SageMaker", "Athena", "Vertex AI", "Synapse", "ML Studio" ], "skillCount" : 60, "jobCategory" : "engineering", "jobSubcategory" : "data", "seniorityLevel" : "Junior", "dataQualityScore" : 0.7777778, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a30675bf292fd229cfbc0c1", "title" : "Current Intelligence and Operations Support Analyst 2", "company" : "Mobius", "salary" : { "min" : 105000.0, "max" : 145000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Senior, Mid-level Current Intelligence and Operations Support Analyst 2 in Fort Belvoir, United States, adjusted for government industry and company size." }, "location" : "Fort Belvoir, Virginia, United States", "locations" : [ "Fort Belvoir", "Virginia", "United States" ], "timestamp" : "2026-06-16T07:36:38.581", "fingerprint" : "204276798df96d65768dedd02ebb60b8286486eeb8c72469809de10a717a07f6", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://mobius-llc.com/careers?gh_jid=5165263007", "externalId" : "5165263007", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Fort Belvoir", "state" : "Virginia", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "38.7107970,-77.1436907" } ], "locationText" : "Fort Belvoir, Virginia, United States", "experienceMinYears" : 6, "experienceMaxYears" : 10, "experienceLevel" : "Mid", "rawDescription" : "Mobius is an award winning, Small Business Administration (SBA) certified Historically Underutilized Business Zone (HUBZone) company and certified Woman-Owned Small Business (WOSB) providing engineering, analytical, and programmatic expertise to the Federal Government and commercial customers. Our mission is to provide innovative advanced technology solutions to customers facing issues of national and global significance. We strive to be admired for excellent people, fair and honest partnership, innovative problem solving, and exceptional performance. Come join our team! Mobius is seeking a Current Intelligence and Operations Support Analyst 2. In this role you will provide support to the MDA Executives, Program Elements, and other Agency two letter organizations, which includes meetings, one-on-one discussions, briefings and other daily interactions with senior leaders, Program Elements, and other MDA two letter organizations, preparation and delivery of daily intelligence products to include an SCI-level Daily Read Book, interacting with senior IC leaders and analysts to coordinate and acquire information and then provide quick or immediate responses to queries from senior leadership, and responding to requests for information (RFIs), and supporting the development of all Intelligence Division Current Intelligence products. This position is located at Ft Belvoir, VA. Duties of a Current Intelligence and Operations Support Analyst 2 may include: Perform technical intelligence analyses Develop and deliver special studies, briefings, papers, executive correspondence, and reports Interact with IC senior leaders and analysts to acquire the intelligence required to respond to RFIs and inquiries from across MDA Research, write, and publish daily, weekly, and monthly current intelligence products for distribution to MDA customers Identify and post relevant content to the Missile Intelligence Secure Link (MISL) portal site Produce ad hoc threat topic intelligence documents such as reports, white papers, technical data, briefings, and assessments Plan and organize meetings, conferences and symposia, as directed by Intelligence Division Government staff Qualifications 6-10 years’ experience in intelligence analysis Can execute analytical tasks, utilizing both analytical techniques, and processes Able to develop and/or utilize analytic tools, techniques, and processes for technical and/or administrative support activities Can work independently and/or leads teams to analyze and resolve problems Can apply oral and written communication skills Must be able to provide daily supervision and direction to support teams Degree in relevant fields such as history, political science, sociology, or another social science field Education Degree in relevant fields such as history, political science, sociology, or another social science field Clearance Active Top Secret clearance with SCI eligibility Mobius Benefits: Mobius offers a stable work environment, a competitive salary, and a comprehensive benefits package, which includes medical, dental and vision plans, 401k Plan, Flexible Work Schedules, Tuition Reimbursement, Paid Leave and much more. Mobius is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity Employer/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class.", "summaryDescription" : "Current Intelligence and Operations Support Analyst 2 at Mobius", "postedDate" : "2026-06-15T23:25:01.552", "createdAt" : "2026-06-15T23:25:01.552", "lastUpdated" : "2026-06-16T07:36:38.581", "ingestTimestamp" : "2026-06-15T23:25:01.552", "mongoId" : "6a30675bf292fd229cfbc0c1", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 105000, "salaryAnnualMax" : 145000, "salaryBand" : "100k-150k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "engineering", "jobSubcategory" : "data", "seniorityLevel" : "Senior", "dataQualityScore" : 0.7777778, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Government", "llmIndustryConfidence" : 0.95 }, { "id" : "69fda4e34c40e2acd1b99866", "title" : "Account Manager, FSI & Communications, Financial Services and Communication Team", "company" : "Amazon Web Services", "industry" : "Sales, Advertising, Account Management, Tech Sales, Cloud Computing", "salary" : { "min" : 6.5E8, "max" : 1.0E9, "currency" : "IDR", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Account Manager, FSI & Communications in Jakarta, Indonesia, adjusted for mid-seniority, manager experience, and the technology industry." }, "location" : "Jakarta, JABODETABEK, IDN", "locations" : [ "Jakarta, JABODETABEK, IDN" ], "timestamp" : "2026-06-15T02:50:17.942", "fingerprint" : "b14245276979c2e55b80f122ccef60ca3575417c9e35eebe8d29c44133219c80", "source" : "amazon", "language" : "en", "applyUrl" : "https://account.amazon.jobs/jobs/10413169/apply", "externalId" : "a890530f-86ea-4ca2-90d6-652fa1681167", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Jakarta", "state" : "JABODETABEK", "country" : "Indonesia", "continent" : "as", "source" : "llm", "workMode" : "onsite", "geo" : "-6.2437707,106.8524248" } ], "locationText" : "Jakarta, JABODETABEK, Indonesia", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor Degree", "experienceLevel" : "Manager", "technicalSkills" : "AWS", "professionalSkills" : [ "Value-based methods", "Cloud solutions", "Go-to-market strategies" ], "hardSkillsList" : [ "Consultative selling", "Deal closure" ], "hardSkills" : [ { "name" : "Consultative selling", "level" : "intermediate" }, { "name" : "Deal closure", "level" : "intermediate" } ], "majorSkills" : "Cloud adoption, Account management, Revenue generation", "majorSkillsList" : [ "Cloud adoption", "Account management", "Revenue generation" ], "coreResponsibilities" : "Build relationships with C-level executives, Build relationships with technical leaders, Understand customer business objectives, Understand customer challenges, Understand cloud adoption goals, Provide tailored cloud solutions, Accelerate digital transformation, Drive innovation, Achieve cost optimization, Develop go-to-market strategies, Execute go-to-market strategies, Identify new opportunities, Expand existing relationships, Provide thought leadership, Drive deal closure, Ensure customer satisfaction, Manage deal pipeline, Manage forecast, Manage reporting, Stay up-to-date on industry trends, Stay up-to-date on market developments, Stay up-to-date on competitor activity", "teamCollaboration" : "AWS teams; Partners; Customers", "domainKnowledge" : "Banking landscape; Enterprise landscape", "domainList" : [ "banking-landscape", "enterprise-landscape" ], "domainSpecificKnowledge" : [ "Banking landscape", "Enterprise landscape" ], "outcomesObjectives" : "Drive growth and adoption of AWS services; Ensure exceptional customer satisfaction", "qualificationsBasic" : "record selling complex projects, manage full sales-cycle ownership, engaging C-level executives, driving cloud adoption, account strategy, consistently meeting revenue targets, communication skills", "qualificationsPreferred" : "Master’s degree in business, Master’s degree in IT, strategic multi-year cloud transformation deal experience, managing complex multi-stakeholder enterprise accounts, Technical Sales", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "As an Account Manager at AWS, you will drive growth and adoption of AWS services among top banks and large enterprise customers in Indonesia. You'll build strong relationships with C-level executives and technical leaders, understand their business objectives, and provide tailored cloud solutions to address their unique challenges. Your expertise will help customers accelerate digital transformation, drive innovation, and achieve cost optimization. You'll work collaboratively with AWS teams, partners, and customers to develop and execute go-to-market strategies, identify new opportunities, and expand existing relationships. With a deep understanding of the banking and enterprise landscape, you'll provide thought leadership, drive deal closure, and ensure exceptional customer satisfaction. If you're a motivated relationship-builder with a passion for cloud innovation, this role is a great fit. Key job responsibilities - Build and maintain strong relationships with C-level executives and technical leaders at top bank and enterprise customers - Understand customer business objectives, challenges, and cloud adoption goals - Develop tailored AWS solutions to address customer needs and drive business outcomes - Drive growth and adoption of AWS services among assigned customers - Collaborate with AWS teams (sales, solutions architecture, professional services) to execute customer deals and projects - Identify new business opportunities and expand existing relationships - Provide thought leadership and expertise on AWS services and cloud innovation - Manage deal pipeline, forecast, and reporting - Ensure exceptional customer satisfaction and success with AWS services - Stay up-to-date on industry trends, market developments, and competitor activity in banking and enterprise sectors About the team Diverse Experiences AWS values diverse experiences. Even if you do not meet all of the qualifications and skills listed in the job description, we encourage candidates to apply. If your career is just starting, hasn’t followed a traditional path, or includes alternative experiences, don’t let it stop you from applying. Why AWS? Amazon Web Services (AWS) is the world’s most comprehensive and broadly adopted cloud platform. We pioneered cloud computing and never stopped innovating — that’s why customers from the most successful startups to Global 500 companies trust our robust suite of products and services to power their businesses. Inclusive Team Culture Here at AWS, it’s in our nature to learn and be curious. Our employee-led affinity groups foster a culture of inclusion that empower us to be proud of our differences. Ongoing events and learning experiences, including our Conversations on Race and Ethnicity (CORE) and AmazeCon conferences, inspire us to never stop embracing our uniqueness. Mentorship & Career Growth We’re continuously raising our performance bar as we strive to become Earth’s Best Employer. That’s why you’ll find endless knowledge-sharing, mentorship and other career-advancing resources here to help you develop into a better-rounded professional. Work/Life Balance We value work-life harmony. Achieving success at work should never come at the expense of sacrifices at home, which is why we strive for flexibility as part of our working culture. When we feel supported in the workplace and at home, there’s nothing we can’t achieve in the cloud. Basic Qualifications: - Strong record selling complex or transformational projects into large enterprises using consultative/value-based methods - Able to manage full sales-cycle ownership - Experience engaging C-level executives - Driving cloud adoption and account strategy - Proven track record of consistently meeting or exceeding revenue targets - Strong communication skills - Bachelor Degree Preferred Qualifications: - Master’s degree in business, IT, or a related field (MBA, MIS) - Strategic, multi-year cloud transformation deal experience - Proven success managing complex, multi-stakeholder enterprise accounts - Technical Sales Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.", "summaryDescription" : "Account Manager, FSI & Communications, Financial Services and Communication Team at Amazon Web Services. Skills: Cloud adoption, Account management, Revenue generation. Build relationships with C-level executives. Build relationships with technical leaders", "postedDate" : "2026-06-13T04:27:42.774", "createdAt" : "2026-06-13T04:27:42.774", "lastUpdated" : "2026-06-15T02:50:17.942", "ingestTimestamp" : "2026-06-13T04:27:42.774", "mongoId" : "69fda4e34c40e2acd1b99866", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "sourceUrl" : "https://account.amazon.jobs/jobs/10413169/apply", "salaryBand" : "200k+", "hasSalary" : false, "allSkills" : [ "Consultative selling", "Deal closure", "Cloud adoption", "Account management", "Revenue generation", "Value-based methods", "Cloud solutions", "Go-to-market strategies", "Banking landscape", "Enterprise landscape" ], "skillCount" : 10, "jobCategory" : "marketing", "dataQualityScore" : 1.0, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Financial Services" }, { "id" : "6a2cdb9874d8ee00a0a510d4", "title" : "Administrative Specialist (Executive Operations)", "company" : "ASM America Inc.", "industry" : "Technology", "salary" : { "min" : 65000.0, "max" : 85000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Administrative Specialist in Phoenix, Arizona, adjusted for mid-seniority and the technology industry." }, "location" : "AZ Phoenix (ASM America Inc.)", "locations" : [ "AZ Phoenix (ASM America Inc.)" ], "timestamp" : "2026-06-15T09:20:53.655", "fingerprint" : "76981f25e7d522d7218b54d82f3b741a5e46e7d5e6145118d09b3bda7c19dd39", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://www.asm.com/open-vacancies/?gh_jid=4893894101", "externalId" : "4893894101", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Phoenix", "state" : "Arizona", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "33.4484367,-112.0741410" } ], "locationText" : "Phoenix, Arizona, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "experienceMinYears" : 3, "experienceMaxYears" : 5, "experienceLevel" : "Mid", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement" ], "hardSkillsList" : [ "Calendar management", "Scheduling", "Meeting logistics", "Itinerary preparation", "Expense report processing", "Presentation formatting", "Document maintenance", "System organization", "Documentation maintenance" ], "softSkillsList" : [ "Solutions-oriented", "Discretion" ], "hardSkills" : [ { "name" : "Calendar management", "level" : "intermediate" }, { "name" : "Scheduling", "level" : "intermediate" }, { "name" : "Meeting logistics", "level" : "intermediate" }, { "name" : "Itinerary preparation", "level" : "intermediate" }, { "name" : "Expense report processing", "level" : "intermediate" }, { "name" : "Presentation formatting", "level" : "intermediate" }, { "name" : "Document maintenance", "level" : "intermediate" }, { "name" : "System organization", "level" : "intermediate" }, { "name" : "Documentation maintenance", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Solutions-oriented" }, { "name" : "Discretion" } ], "majorSkills" : "Administrative support, Operational execution, Executive support", "majorSkillsList" : [ "Administrative support", "Operational execution", "Executive support" ], "coreResponsibilities" : "Provide administrative support, Provide operational support, Manage complex calendars, Schedule meetings, Coordinate meeting logistics, Coordinate domestic travel, Coordinate international travel, Prepare detailed itineraries, Prepare expense reports, Process expense reports, Support leadership meetings, Support team activities, Support on-site events, Draft presentations, Format presentations, Maintain presentations, Draft reports, Format reports, Maintain reports, Draft executive documents, Format executive documents, Maintain executive documents, Serve as coordination point, Ensure administrative alignment, Ensure operational alignment, Handle ad hoc requests, Maintain organized systems, Maintain documentation, Maintain standardized processes, Handle confidential information", "teamCollaboration" : "Cross-functional teams; Executive Assistant partnership; Team-based support", "toolProficiency" : [ "Microsoft Outlook", "Microsoft Excel", "Microsoft PowerPoint", "Microsoft Word" ], "communicationSkills" : "Written communication; Verbal communication", "documentationSkills" : "Document maintenance", "qualificationsBasic" : "Bachelor's degree, 3+ years administrative experience, 3+ years operations experience, Proficiency in Microsoft Office, Experience managing travel, Experience managing expense reporting", "qualificationsPreferred" : "Experience supporting executives, Experience supporting senior leadership, Experience working with Executive Assistant, Experience in team-based support model, SAP or similar systems familiarity", "remoteFriendly" : false, "rawDescription" : "Step into a career with ASM, where cutting edge technology meets collaborative culture. For over 55 years ASM has been ahead of what’s next, at the forefront of innovation and what’s technologically possible. With more than 4,500 ASMers representing 70 nationalities, our people and our advanced semiconductor devices are playing a crucial role in trends such as 5G, cloud computing, AI, and autonomous driving.  But we’re more than just a tech company. We value diversity, inclusion and sustainability as we strive to make a positive impact on the world. Our development programs help support your growth, shaping your future and pushing the boundaries of innovation to unleash potential. We are seeking a highly organized and proactive Administrative Specialist (Executive Operations) to support the Executive Assistant (EA) to the Chief Product Officer (CPO). This role is responsible for driving day-to-day administrative execution, coordinating logistics, and ensuring alignment with executive priorities to enable seamless operations in a fast-paced environment. This position reports to the Chief Product Officer (CPO) and has a dotted-line reporting relationship to the Executive Assistant to the CPO, who provides day-to-day direction, workflow prioritization, and operational guidance to ensure alignment and execution. Key Responsibilities Provide administrative and operational support in partnership with the EA to the CPO, ensuring alignment with executive priorities Manage complex calendars, scheduling, and meeting logistics with a high degree of accuracy Coordinate domestic and international travel, including detailed itineraries and logistics Prepare and process expense reports accurately and in a timely manner Support execution of leadership meetings, team activities, and on-site events Draft, format, and maintain presentations, reports, and executive-level documents Serve as a coordination point across teams to ensure alignment on administrative and operational activities Handle ad hoc requests with a proactive, solutions-oriented approach Maintain organized systems, documentation, and standardized processes to improve efficiency Handle sensitive and confidential information with discretion and professionalism Qualifications Bachelor’s degree 3+ years of administrative or operations experience, preferably supporting executives or senior leadership Experience working in partnership with an Executive Assistant or within a team-based support model Strong proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word) Experience managing complex travel and expense reporting Familiarity with SAP or similar systems is a plus Excellent written and verbal communication skills Strong organizational and prioritization skills with high attention to detail Ability to manage multiple priorities in a fast-paced environment Strong interpersonal skills with a service-oriented, collaborative mindset Proven ability to handle confidential information with discretion Apply today to be part of what’s next. We make the tech that enables the chips in devices which improve lives around the world. We do this with an eye to the future, pushing the boundaries of what’s possible through cutting-edge innovation, and driving the next wave of technological breakthroughs that shape how we live, work, and connect. To learn more about ASM, find us at asm.com and on LinkedIn, Facebook, Instagram, X and YouTube. ASM is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, religion, age, nationality, social or ethnic origin, sexual orientation, gender, gender identify or expression, marital status, pregnancy, political affiliation, disability, genetic information, veteran status, or any other characteristic protected by law.", "summaryDescription" : "Administrative Specialist (Executive Operations) at ASM America Inc.. Skills: Administrative support, Operational execution, Executive support. Provide administrative support. Provide operational support", "postedDate" : "2026-06-14T03:21:35.231", "createdAt" : "2026-06-14T03:21:35.231", "lastUpdated" : "2026-06-15T09:20:53.655", "ingestTimestamp" : "2026-06-14T03:21:35.231", "mongoId" : "6a2cdb9874d8ee00a0a510d4", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 65000, "salaryAnnualMax" : 85000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Calendar management", "Scheduling", "Meeting logistics", "Itinerary preparation", "Expense report processing", "Presentation formatting", "Document maintenance", "System organization", "Documentation maintenance", "Solutions-oriented", "Discretion", "Administrative support", "Operational execution", "Executive support", "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement", "Microsoft Outlook", "Microsoft Excel", "Microsoft PowerPoint", "Microsoft Word" ], "skillCount" : 24, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 1.0, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a308587f292fd229c079a8c", "title" : "Customer Support Team Manager", "company" : "Wabtec", "industry" : "Railroad Manufacture", "salary" : { "min" : 85000.0, "max" : 125000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Manager, Customer Support Team Manager in West Melbourne, United States, adjusted for industry and company size." }, "location" : "West Melbourne, FL, United States", "locations" : [ "West Melbourne", "FL", "United States" ], "timestamp" : "2026-06-16T11:30:30.637", "fingerprint" : "1eb9236a8a99acb3f735b46da60dcdcf2b0b61be9a0ad9e2133b1c4c46adca57", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/Wabtec/3743990013622816-customer-support-team-manager", "externalId" : "3743990013622816", "industryFunction" : { }, "structuredLocations" : [ { "city" : "West Melbourne", "state" : "Florida", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "28.0736261,-80.6718389" } ], "locationText" : "West Melbourne, Florida, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 10, "experienceMaxYears" : 15, "experienceLevel" : "director", "professionalSkills" : [ "Account management", "Customer relationship management", "Value realization", "Customer retention", "Customer satisfaction" ], "hardSkillsList" : [ "Customer onboarding", "Customer training", "Issue resolution", "Upselling", "Cross-selling" ], "hardSkills" : [ { "name" : "Customer onboarding", "level" : "intermediate" }, { "name" : "Customer training", "level" : "intermediate" }, { "name" : "Issue resolution", "level" : "intermediate" }, { "name" : "Upselling", "level" : "intermediate" }, { "name" : "Cross-selling", "level" : "intermediate" } ], "majorSkills" : "Customer Success, Account Growth, Customer Retention", "majorSkillsList" : [ "Customer Success", "Account Growth", "Customer Retention" ], "coreResponsibilities" : "Manage a portfolio of customer accounts, Develop and maintain strong customer relationships, Drive customer adoption and value realization, Monitor customer health and identify risks, Proactively address customer issues and concerns, Identify opportunities for account growth and expansion, Conduct regular business reviews with customers, Collaborate with sales and support teams", "teamCollaboration" : "Sales teams; Support teams", "domainKnowledge" : "Manufacturing sector", "domainList" : [ "manufacturing-sector" ], "domainSpecificKnowledge" : [ "Manufacturing sector" ], "toolProficiency" : [ "CRM software" ], "outcomesObjectives" : "Achieve high levels of customer satisfaction; Ensure high customer retention rates; Drive account growth and expansion", "qualificationsBasic" : "5+ years of experience in customer success or account management, Proven track record of managing and growing customer accounts, Experience with CRM software", "qualificationsPreferred" : "Bachelor's degree in Business, Marketing, or related field, Experience in the manufacturing or industrial sector, Familiarity with SaaS platforms", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Job Description Role Summary: The Staff Customer Support Team Manager oversees front-line support to our customers for various inquiries using a mix of technical troubleshooting and customer service skills. Our customers include engineers, developers, integrators, and end users. This role serves as the primary facilitator to drive efficient and customer-centric processes and service for our customer base, while achieving optimum customer relationships, issue handling and time to resolution for all incoming issues. Responsibilities: Ensure customers success by fostering a balanced relationship that benefits both Wabtec and the customer with the goal of producing the highest level of customer support and satisfaction. Manage and deliver solutions for incidents and service requests that meet or exceed Customer Service Level Agreements (SLAs) and Wabtec Service Level Objectives. (SLOs) In this role, you will: • Engage with clients on complex and escalated cases. Lead investigations to facilitate implementation of solutions while adhering to change control and compliance protocols. • Establish and grow relationships with functional peers, internal and client teams. • Provide work direction to team members. This includes case management, shift and time off scheduling, and project assignments and tasks, yearly reviews and other items determined by the Senior Support Director. • Develop, document and train team members on custom or standard programmatic solutions using the available tools & utilities, coding conventions and quality control procedures. • Participate in the CP process to ensure Support has required training and tools for supported products. Work with Engineering and Product leaders to define, schedule and deliver training and tools to support new releases or address high value issues. • Knowledge transfer - Author user/technical documentation and case notes at an SME level. Act as a technical resource or mentor. Create and/or update Knowledge Articles as needed in the appropriate Knowledge tool(s). • Act as escalation resource for Tier 1, Customer Support Engineers, peers and customers. • Review, investigate and enhance escalated issues prior to assignment to Sustaining Engineering teams. • Research and troubleshoot issues involving all aspects of Wabtec solutions, including but not limited to user interface, network and communication connectivity and performance, Cloud and on- premise component interoperability, data collection/storage, visualization, analytics, machine monitoring software and associated control systems, hardware infrastructure, and interfaces to enterprise systems. • Manage team caseload to ensure callbacks and case follow through as defined by the Case Management Guidelines. Review, update and take ownership of cases from Support Engineers as necessary to deliver on SLOs/SLAs. • Manage, measure and improve Support and Customer Satisfaction metrics. Monitor goals in support of departmental and corporate strategies, services requests queue management, reporting analysis (service response rate, team/individual stats, CSAT, staffing, overall performance). • Troubleshoot and identify product problems for presentation to engineering for resolution or disseminate appropriate information necessary to correct configuration issues. • Drive operational excellence via continuous process improvement using ITIL. • Provide 7x24x365 support to Tier 1 and T2 as needed to meet SLAs/SLOs. • Works to meet or exceed all team KPIs. Qualifications: • Bachelor's Degree strongly preferred. • A minimum 5-10 years of professional experience required. • Experience in the usage of ITIL v3 service management is required. • At least 3 years of experience in a phone, e-service, and onsite IT support services environment required. • 5+ years of customer-facing experience required. Technical Expertise: • Expertise in analyzing and infrastructure, network and software performance issues. Hands-on installation and/or troubleshooting expertise in one or more of the following technologies: Linux/Unix Operating Systems, Database systems (Oracle/SQL Server), Storage, Backup, Disaster Recovery, Monitoring tools (BMC, Solarwinds, Nagios), Application Troubleshooting (C++/Perl/Tuxedo), log review. • Experience with enterprise service delivery tools (Salesforce, ServiceNow, Clarify, Remedy) • Working knowledge of TCP/IP protocols, Layers of Networking, IP addressing, • Able to troubleshoot complex issues using a variety of applications (Perl, Toad, SQL Developer etc.) ## Additional Information Our job titles may span more than one career level. The salary rate for this role is currently $91100-129800 The actual salary offered to a candidate may be influenced by a variety of factors, such as: training, transferable skills, work experience, education, business needs, market demands and work location. The base pay range is subject to change and may be modified in the future. More information on offered benefits, which include health, welfare, and retirement, are available at mywabtecbenefits.com. Other benefit offerings for this role may include annual bonus, if eligible. What could you accomplish in a place that puts People First? At Wabtec, it’s not just about a job - it’s about the impact you make. When our people come together, we’re Expanding the Possible by continuously improving what we do and how we do it - for our clients and each other. If you’re ready to revolutionize how the world moves for future generations, Wabtec is the place for you. Who are we? Wabtec is a leading global provider of equipment, systems, digital solutions, and value-added services for the freight and transit rail sectors. Drawing on more than 150 years of experience, we are leading the way in safety, efficiency, reliability, innovation, and productivity. Whether it’s freight, transit, ports, logistics, mining, industrial, or marine, our expertise, technologies, and people together – are accelerating the future of transportation. With roots that date back to George Westinghouse, Thomas Edison, and Louis Faiveley, Wabtec has always built technologies and implemented solutions for a variety of sectors that are critical to meeting the needs of customers and governments alike. Our global team of about 30,000 employees worldwide delivers performance that moves the world forward. We’re lifelong learners, obsessed with better. Learn more at www.WabtecCorp.com. Culture powers us and the possibilities. We believe the best ideas come from a mix of experiences and backgrounds. At Wabtec, we strive every day to create a place where everyone belongs. We’re building a culture where leadership, inclusion and your unique perspective fuel progress. We’re proud to be an Equal Opportunity Employer. We welcome talent of all backgrounds, experiences, and identities, including race, gender, age, disability, veteran status and more. Need accommodation? Just let us know - we’ve got you.", "summaryDescription" : "Customer Support Team Manager at Wabtec. Skills: Customer Success, Account Growth, Customer Retention. Manage a portfolio of customer accounts. Develop and maintain strong customer relationships", "postedDate" : "2026-06-15T16:49:29.000", "createdAt" : "2026-06-16T01:42:32.835", "lastUpdated" : "2026-06-16T11:30:30.637", "ingestTimestamp" : "2026-06-16T01:42:32.835", "mongoId" : "6a308587f292fd229c079a8c", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 85000, "salaryAnnualMax" : 125000, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ "Customer onboarding", "Customer training", "Issue resolution", "Upselling", "Cross-selling", "Customer Success", "Account Growth", "Customer Retention", "Account management", "Customer relationship management", "Value realization", "Customer retention", "Customer satisfaction", "Manufacturing sector", "CRM software" ], "skillCount" : 15, "jobCategory" : "sales", "jobSubcategory" : "customer_success", "seniorityLevel" : "Manager", "dataQualityScore" : 1.0, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.97 }, { "id" : "6a16291c58b93c861e95a0c4", "title" : "Utility Coordination Engineer", "company" : "HDR", "industry" : "Consulting", "salary" : { "min" : 105000.0, "max" : 145000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Mid-level Utility Coordination Engineer in Denver, United States, adjusted for industry and company size." }, "location" : "Multiple Locations", "locations" : [ "Multiple Locations" ], "certifications" : [ "Professional Engineer (PE or P. Eng) license" ], "timestamp" : "2026-06-16T04:44:27.319", "fingerprint" : "d26a483a12a7d70597011e1427f33266190acc9bfa98e9b1ebb85f9c3f88f11e", "source" : "taleo", "language" : "en", "applyUrl" : "https://hdr.taleo.net/careersection/ex/jobdetail.ftl?job=779080", "externalId" : "779080", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Denver", "state" : "Colorado", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "39.7392364,-104.9848620" } ], "locationText" : "Denver, Colorado, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "technicalSkills" : "Bentley ConceptStation, Open Roads Designer, Autodesk Infraworks, Civil3d", "professionalSkills" : [ "Organizational skills" ], "hardSkillsList" : [ "Roadway engineering design" ], "hardSkills" : [ { "name" : "Roadway engineering design", "level" : "intermediate" } ], "majorSkills" : "Utility coordination, Roadway design, CAD engineering", "majorSkillsList" : [ "Utility coordination", "Roadway design", "CAD engineering" ], "coreResponsibilities" : "Coordinate utilities, Manage roadway design projects, Prepare concept alignments, Develop geometrical layouts, Create CAD base alignment plans", "teamCollaboration" : "Employee-owned culture", "domainKnowledge" : "Highway interchanges; Intersection design; Traffic management; Transportation planning; Site planning", "domainList" : [ "highway-interchanges", "intersection-design", "traffic-management", "transportation-planning", "site-planning" ], "domainSpecificKnowledge" : [ "Highway interchanges", "Intersection design", "Traffic management", "Transportation planning", "Site planning" ], "toolProficiency" : [ "Bentley ConceptStation", "Open Roads Designer", "Autodesk Infraworks", "Civil3d", "MS Office" ], "communicationSkills" : "Excellent communication", "qualificationsBasic" : "Bachelor's degree, Roadway engineering design experience, Professional engineering license, MS Office knowledge", "qualificationsPreferred" : "Experience with urban and rural highway interchanges, Experience with intersection design, Experience with traffic management, Experience with transportation planning, Experience with site planning, Experience with preparation of concept alignments, Experience with geometrical layout, Experience with CAD base alignment plans", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Required Qualifications Bachelor's degree Previous experience in all aspects of roadway engineering design Requires professional engineering license recognized by the licensing board for the location of the position offered. Example: Professional Engineer (PE or P.Eng) license. Hands-on experience with Highways and Roads CAD engineering software such as Bentley ConceptStation and Open Roads Designer and/or Autodesk Infraworks and Civil3d MS Office knowledge Excellent communication and organizational skills Experience should include urban and rural highway interchanges, intersection design, traffic management, transportation planning, site planning, preparation of concept alignments, geometrical layout and CAD base alignment plans An attitude and commitment to being an active participant of our employee-owned culture is a must What We Believe HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve. Our Commitment As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day. Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees. United States-Colorado-Denver", "summaryDescription" : "Utility Coordination Engineer at HDR. Skills: Utility coordination, Roadway design, CAD engineering. Coordinate utilities. Manage roadway design projects", "createdAt" : "2026-06-14T21:31:24.306", "lastUpdated" : "2026-06-16T04:44:27.319", "ingestTimestamp" : "2026-06-14T21:31:24.306", "mongoId" : "6a16291c58b93c861e95a0c4", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 105000, "salaryAnnualMax" : 145000, "salaryBand" : "100k-150k", "hasSalary" : true, "allSkills" : [ "Roadway engineering design", "Utility coordination", "Roadway design", "CAD engineering", "Organizational skills", "Highway interchanges", "Intersection design", "Traffic management", "Transportation planning", "Site planning", "Professional Engineer (PE or P. Eng) license", "Bentley ConceptStation", "Open Roads Designer", "Autodesk Infraworks", "Civil3d", "MS Office" ], "skillCount" : 16, "jobCategory" : "engineering", "jobSubcategory" : "software", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Engineering", "llmIndustryConfidence" : 0.95 }, { "id" : "69dde45b2beec4dd3d9a3ede", "title" : "Sr. Administrative Support - Medical Oncology", "company" : "City of Hope", "salary" : { "min" : 65000.0, "max" : 95000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Senior Administrative Support role in Duarte, California, adjusted for the healthcare industry and a large company size." }, "location" : "United States-California-Duarte", "locations" : [ "United States-California-Duarte", "Support Services", "Hybrid, Days, Days" ], "timestamp" : "2026-06-16T03:40:56.365", "fingerprint" : "9c016e2937898f71f439eb1e0b60dbf2879f08ddbc06a3f9838a97d1eeb5e6dc", "source" : "taleo", "language" : "en", "applyUrl" : "https://aa067.taleo.net/careersection/ex/jobdetail.ftl?job=230764", "externalId" : "230764", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Duarte", "state" : "California", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "34.1394513,-117.9772873" } ], "locationText" : "Duarte, California, United States", "minimumEducation" : "High School", "experienceMinYears" : 3, "experienceMaxYears" : 5, "experienceLevel" : "Senior", "remoteFriendly" : false, "rawDescription" : "Join the transformative team at City of Hope , where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. City of Hope’s growing national system includes its Los Angeles campus, a network of clinical care locations across Southern California, a new cancer center in Orange County, California, and treatment facilities in Atlanta, Chicago and Phoenix. Our dedicated and compassionate employees are driven by a common mission: To deliver the cures of tomorrow to the people who need them today. This position provides senior administrative support to physicians in the Medical Oncology department. Emphasis on calendar and meeting management/scheduling, email, travel scheduling, and expense reimbursements. Will typically work 3 days per week on-site As a successful candidate, you will: Use Microsoft Teams, Outlook, Word, and Excel in tasks including calendar management, meeting scheduling, note taking, and business expense reimbursement. Compile information and prepare reports. Make appointments and travel arrangements. Screens visitors and telephone calls. Attend staff meetings and record minutes. Prepare confidential and special reports including periodic statistical reports. May train and direct clerical staff. Your qualifications should include: High school diploma or GED and some vocational/specialized training. Experience may substitute for minimum education requirements. 3-5 years responsible secretarial or clerical experience in a professional environment. Experience with Microsoft Outlook, Word, Excel, PowerPoint, and Teams. Demonstrated calendar management experience. Strong multi-tasking skills. Additional Information: This position is represented by a collective bargaining agreement. City of Hope employees pay is based on the following criteria: work experience, qualifications, and work location. City of Hope is an equal opportunity employer. To learn more about our Comprehensive Benefits, please CLICK HERE . United States-California-Duarte", "summaryDescription" : "Sr. Administrative Support - Medical Oncology at City of Hope", "createdAt" : "2026-06-14T20:49:02.592", "lastUpdated" : "2026-06-16T03:40:56.365", "ingestTimestamp" : "2026-06-14T20:49:02.592", "mongoId" : "69dde45b2beec4dd3d9a3ede", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 65000, "salaryAnnualMax" : 95000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Senior", "dataQualityScore" : 0.6666667, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2b145474d8ee00a076b86a", "title" : "Insurance Follow-Up Specialist", "company" : "Mindful Support Services", "industry" : "Mental Health Care", "salary" : { "min" : 40000.0, "max" : 46000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Goodyear, Arizona, United States", "locations" : [ "Goodyear, Arizona, United States" ], "timestamp" : "2026-06-14T19:32:34.784", "fingerprint" : "40f9c5be9914df23e99a386ed2b7a1786096d7355b9e7d2199f61a82548d02e8", "source" : "workable", "language" : "en", "applyUrl" : "https://apply.workable.com/j/A862B3B259/apply", "externalId" : "A862B3B259", "industryFunction" : { }, "locationPoint" : "33.43532,-112.35821", "structuredLocations" : [ { "city" : "Goodyear", "state" : "Arizona", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "33.4672279,-112.3853489" } ], "locationText" : "Goodyear, Arizona, United States", "employmentType" : "FULL_TIME", "technicalSkills" : "Microsoft Office, Excel, Outlook", "professionalSkills" : [ "Medical billing", "Insurance AR" ], "hardSkillsList" : [ "Claim resolution", "Payment posting" ], "softSkillsList" : [ "Attention to detail" ], "hardSkills" : [ { "name" : "Claim resolution", "level" : "intermediate" }, { "name" : "Payment posting", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Attention to detail" } ], "majorSkills" : "Insurance follow-up, Medical billing, Claim resolution", "majorSkillsList" : [ "Insurance follow-up", "Medical billing", "Claim resolution" ], "coreResponsibilities" : "Review rejected claims, Post insurance payments, Resolve outstanding insurance balances, Call insurances, Use payer portals to resolve insurance denials, Focus on denials, Focus on 120+ resolution of claims, Communicate with providers about status of outstanding insurance, Research claims unable to be sent electronically, Submit claims unable to be sent electronically, Resolve issues with claims electronically rejected, Process insurance payments, Collaborate with team members to meet department goals, Collaborate with team members to meet daily tasks", "teamCollaboration" : "Collaborate with team members", "domainKnowledge" : "Medical billing concepts; Health insurance", "domainList" : [ "medical-billing-concepts", "health-insurance" ], "domainSpecificKnowledge" : [ "Medical billing concepts", "Health insurance" ], "toolProficiency" : [ "EHR system", "Microsoft Office suite", "Payer portals" ], "communicationSkills" : "Communicate professionally; Communicate clearly; Communicate effectively", "continuousLearning" : "Professional development training; Opportunities for advancement", "problemSolvingSkills" : "Research unpaid claims; Resolve issues with claims", "specialRequirements" : "Background check required", "qualificationsBasic" : "One year of experience, Resolving outstanding medical insurance AR, Claims reprocessing requests, Navigating many commercial insurances, Working within EHR system, Microsoft Office suite, Posting medical insurance payments, Navigating clearinghouse data, Resolving rejected claims", "qualificationsPreferred" : "Behavioral health medical billing experience, Experience working with Apple comp, Basic understanding of health insurance, Front desk experience, Billing experience at medical facilities, Billing experience at dental facilities, Billing experience at vision facilities, Associates degree", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "_**Applicants with customer service, restaurant, retail and hospitality backgrounds are encouraged to apply!**_ **Job Type:** Full-time; In-Office _**Salary: starting**_**$19-$22** _**depending on experience.**_ **Who We Are:** Mindful Therapy Group is a company dedicated to empowering therapists, psychologists and nurse practitioners to dive into private practice, without doing all of the leg work that comes with it. We provide high-quality billing, marketing, and administrative services to independent mental health care providers. Since opening in 2011, we have added over 2,500 providers throughout our 2+ locations, and we are continuing to grow! We cultivate a collaborative, transparent and energetic culture and the necessary tools and support for you to succeed, both personally and professionally. **About the role:** The Insurance Follow-Up Specialist is responsible for reviewing rejected claims, posting insurance payments, and resolving outstanding insurance balances. Successful candidates will understand medical billing concepts, have excellent attention to detail and collaborate well with others. We encourage new ideas and creative process improvements that can make us a stronger team and company. **Responsibilities include:** * Call insurances and use payer portals to resolve insurance denials. * Focus on denials and 120+ resolution of claims. * Communicate with providers about the status of outstanding insurance balances. * Research and submit claims that are unable to be sent to insurances electronically. * Resolve issues with claims that are electronically rejected by payers. * Process and post insurance payments. * Collaborate with team members to meet department goals and daily tasks. **Requirements** **Requirements:** * Ability to communicate professionally, clearly, and effectively with management, staff and insurance companies * One year of experience with the following: * Resolving outstanding medical insurance AR by researching unpaid claims via insurance calls and portal navigation * Claims reprocessing requests, corrected claims, and appeals * Navigating many commercial insurances such as Blue Cross/Blue Shield, Aetna, Cigna, and Optum * Working within an EHR system and the Microsoft Office suite including Excel and Outlook * Posting medical insurance payments to an EHR system * Navigating clearinghouse data and resolving rejected claims * Behavioral health medical billing experience (preferred) * Experience working with Apple comp **Schedule: Monday-Friday 8:30am -5pm ** _Preferred:_ * Basic understanding of health insurance (preferred) * Front desk or billing experience at medical, dental, or vision facilities (preferred) * Associates degree (preferred) **Benefits** **We provide our full-time employees with:** * 75% coverage of health, dental, and vision insurance * 15 PTO days accrued annually * 6 paid holidays per year * 401k matching * Life Insurance * Professional development training and opportunities for advancement _We are an equal opportunity employer with a progressive workplace based on teamwork, integrity, and customer service. We are committed to cultivating the long-term professional potential of our team. Applicants from all fields are encouraged to apply. Background check required. Come join a strong team making an impact in the service world of mental health!_ **It is a conflict of interest for an employee of Mindful Support Services to be a current client of Mindful Therapy Group. We request that individuals who are receiving clinical services at Mindful Therapy Group wait until their care is discontinued before beginning employment.** **Job Type:** Full-time; In-Office _**Salary: starting**_**$19-$22** _**depending on experience.**_", "summaryDescription" : "Insurance Follow-Up Specialist at Mindful Support Services. Skills: Insurance follow-up, Medical billing, Claim resolution. Review rejected claims. Post insurance payments", "postedDate" : "2026-06-09T00:00:00.000", "createdAt" : "2026-06-12T04:22:41.958", "lastUpdated" : "2026-06-14T19:32:34.784", "ingestTimestamp" : "2026-06-12T04:22:41.958", "mongoId" : "6a2b145474d8ee00a076b86a", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "sourceUrl" : "https://apply.workable.com/j/A862B3B259", "salaryAnnualMin" : 40000, "salaryAnnualMax" : 46000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Claim resolution", "Payment posting", "Attention to detail", "Insurance follow-up", "Medical billing", "Insurance AR", "Medical billing concepts", "Health insurance", "EHR system", "Microsoft Office suite", "Payer portals" ], "skillCount" : 11, "jobCategory" : "healthcare", "jobSubcategory" : "mental-health-care", "seniorityLevel" : "mid", "dataQualityScore" : 0.8888889, "daysOld" : 5, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare" }, { "id" : "6a2c6cf074d8ee00a091c5ab", "title" : "Manager, Account Coordination", "company" : "accessiBe", "industry" : "SaaS", "salary" : { "min" : 80000.0, "max" : 110000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "1140 Broadway, 14th Floor, New York, NY 10001-7504, USA", "locations" : [ "1140 Broadway", "14th Floor", "New York", "NY 10001-7504", "USA" ], "timestamp" : "2026-06-15T04:55:45.638", "fingerprint" : "f064361cc607003b3a263fefb128a3367206253bea5fa9aaaaa8f03d8174f4e0", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.eu.greenhouse.io/accessibe/jobs/4884061101", "externalId" : "4884061101", "industryFunction" : { }, "structuredLocations" : [ { "workMode" : "remote" } ], "locationText" : "", "employmentType" : "FULL_TIME", "experienceLevel" : "Manager", "professionalSkills" : [ "Account management", "Customer success", "Post-sale role", "Customer communication", "Account management", "Retention", "Expansion", "Upsell", "Cross-sell", "Customer metrics" ], "hardSkillsList" : [ "SaaS retention metrics", "NRR", "GRR", "Churn" ], "softSkillsList" : [ "Leadership", "Mentoring" ], "hardSkills" : [ { "name" : "SaaS retention metrics", "level" : "intermediate" }, { "name" : "NRR", "level" : "intermediate" }, { "name" : "GRR", "level" : "intermediate" }, { "name" : "Churn", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Leadership" }, { "name" : "Mentoring" } ], "majorSkills" : "Customer success, Account management, Team leadership", "majorSkillsList" : [ "Customer success", "Account management", "Team leadership" ], "coreResponsibilities" : "Own book of accounts, Manage portfolio accounts, Handle inbound communication, Handle outbound communication, Identify churn signals, Act on churn signals, Surface upsell opportunities, Surface cross-sell opportunities, Coach team on sales, Lead Account Coordinators, Run weekly 1:1s, Listen to calls, Review emails, Give real feedback, Be escalation point, Set clear expectations, Hold team accountable, Celebrate wins, Develop playbooks, Develop processes, Develop habits, Own team retention metrics, Own team expansion metrics, Report to leadership, Think commercially", "teamCollaboration" : "Lead two Account Coordinators; Coach junior rep", "domainKnowledge" : "Web accessibility; B2B SaaS", "domainList" : [ "web-accessibility", "b2b-saas" ], "domainSpecificKnowledge" : [ "Web accessibility", "B2B SaaS" ], "communicationSkills" : "Customer communication", "problemSolvingSkills" : "De-escalate frustrated customer", "outcomesObjectives" : "Own team retention metrics; Own team expansion metrics; GRR; NRR; Renewal rate", "qualificationsBasic" : "2-4 years account management, 2-4 years customer success, 2-4 years post-sale role, B2B SaaS environment, Handled volume before, High-touch at scale, Some leadership experience, Mentored someone, Run a process, Stepped up when mattered, SaaS retention metrics, Organized, Fast, Detail-oriented, Manage packed queue, High EQ, De-escalate frustrated customer, Coach junior rep, Care about accessibility, Care about inclusion", "qualificationsPreferred" : "Informal leadership experience", "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "accessiBe is the market leader in web accessibility that makes websites accessible to people with disabilities. accessiBe is more than a workplace, it’s a passion. Each day you’re surrounded by people who share the same goal and values, who work endlessly to break down accessibility barriers. We care about all people, regardless of their ability. We hire people that are determined to succeed and who are not afraid of rapid change. Our core values showcase who we are and we strive to focus on excellence and sincerity. The internet was designed to be open to everyone — but for the 1.3 billion people living with disabilities, it’s still full of barriers. accessiBe exists to change that. As the category leader in AI-powered web accessibility, we give businesses the tools to make the web inclusive for everyone, one site at a time. We’re building a team that cares about that mission and still wants to win commercially. If those two things don’t feel like a contradiction to you, read on. About the Role This is a player-coach position. You’ll own a book of long-tail accounts while leading two Account Coordinators — the team responsible for first-line customer communication, high-volume account management, and the early signals that drive retention and expansion. This is an early leadership role with real upside. As the AC team grows, so does your scope. We’re looking for someone who wants to build, not just manage. What will you do: Own Your Book Manage a portfolio of long-tail accounts through the full post-sale lifecycle: onboarding, adoption, renewal, and expansion. Handle a high volume of inbound and outbound customer communication with speed and precision. Identify churn signals early and act on them before they become problems. Surface upsell and cross-sell opportunities within your accounts and coach your team to do the same. Lead & Coach Your Team Run weekly 1:1s with your two Account Coordinators — listen to calls, review emails, give real feedback. Be the escalation point for your team’s toughest customer situations. Set clear expectations, hold your team accountable, and celebrate wins loudly. Help develop the playbooks, processes, and habits that will scale as the team grows. Drive the Numbers Own your team’s retention and expansion metrics — GRR, NRR, renewal rate. Report to leadership with accuracy and transparency. No surprises. Think commercially: a healthy customer is a growing customer. Requirements: 2–4 years of experience in account management, customer success, or a similar post-sale role in a B2B SaaS environment. You’ve handled volume before, including high-touch at scale Some leadership experience, even informal: you’ve mentored someone, run a process, or stepped up when it mattered. You speak the language of SaaS retention metrics (NRR, GRR, churn) and aren’t intimidated by owning a number. Organized, fast, and detail-oriented - you can manage a packed queue without dropping anything. High EQ. You can de-escalate a frustrated customer and coach a junior rep in the same afternoon. You actually care about accessibility and inclusion. Our mission isn’t wallpaper — it’s why we show up. Why You’ll Love Working Here Your work directly contributes to making the internet more accessible for people with disabilities. That’s a “why” you can wake up for. This team is growing. First-time managers who deliver earn expanded scope — more reps, more accounts, more opportunity. Remote role. We care about results, not where you work. Collaborative, honest, fast-moving. We work hard and actually like each other. $80,000 - $95,000 base salary plus commission (OTE ~95k-110k) plus equity, comprehensive health benefits, equity, generous PTO. Equal opportunities At accessiBe, we prioritize diversity. We celebrate difference and embed it into every aspect of our workplace and product, as well as our community. accessiBe is proud and committed to providing equal opportunity employment to all individuals regardless of disability, race, color, religion, sex, sexual orientation, citizenship, national origin, veteran status, pregnancy or any other characteristic protected by law. In addition, accessiBe will provide accommodation to individuals with disabilities or a special need. Please don't hesitate to share your needs when applying so that we can provide the necessary accommodations for an accessible and inclusive recruitment process.", "summaryDescription" : "Manager, Account Coordination at accessiBe. Skills: Customer success, Account management, Team leadership. Own book of accounts. Manage portfolio accounts", "postedDate" : "2026-06-14T03:07:30.748", "createdAt" : "2026-06-14T03:07:30.748", "lastUpdated" : "2026-06-15T04:55:45.638", "ingestTimestamp" : "2026-06-14T03:07:30.748", "mongoId" : "6a2c6cf074d8ee00a091c5ab", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 80000, "salaryAnnualMax" : 110000, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ "SaaS retention metrics", "NRR", "GRR", "Churn", "Leadership", "Mentoring", "Customer success", "Account management", "Team leadership", "Post-sale role", "Customer communication", "Retention", "Expansion", "Upsell", "Cross-sell", "Customer metrics", "Web accessibility", "B2B SaaS" ], "skillCount" : 18, "jobCategory" : "sales", "jobSubcategory" : "customer_success", "seniorityLevel" : "Manager", "dataQualityScore" : 1.0, "daysOld" : 1, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "SaaS", "llmIndustryConfidence" : 0.97 }, { "id" : "6a2c8ba774d8ee00a0973607", "title" : "Operations Team Lead", "company" : "Generator Health", "industry" : "Operations & Scaling", "salary" : { "min" : 30.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Remote", "locations" : [ "Remote" ], "timestamp" : "2026-06-16T04:14:16.290", "fingerprint" : "25e829e4ef1da9a7c5cf465be3c33bc2f1ba6c32b51f28585cbbc6d05f7e0acb", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/generatorhealth/668f201e-9d2f-4aa8-a4ed-34bb5d42a9d0/application", "externalId" : "668f201e-9d2f-4aa8-a4ed-34bb5d42a9d0", "industryFunction" : { }, "structuredLocations" : [ { "country" : "Bulgaria", "continent" : "eu", "workMode" : "remote" } ], "locationText" : "Bulgaria", "employmentType" : "FULL_TIME", "experienceMinYears" : 8, "experienceMaxYears" : 15, "experienceLevel" : "Lead", "remoteFriendly" : true, "workSiteFlexibility" : "Flexible", "rawDescription" : "About the role This is a remote, full-time hourly position, starting at $30+/hr. As an Operations Team Lead at Generator Health, you’ll lead a team of Operations Specialists who execute the workflows that get patients access to their medications. Reporting to the Operations Queue Lead, you’ll own your team’s productivity, quality, and SLA performance, and you’ll be accountable for building the systems and routines that keep those numbers strong as the team grows. This is a hands-on leadership role managing a team of 10 or more specialists. Your time will be split between people management and direct casework — particularly handling escalations — coaching specialists, and finding the leverage in process, training, or tooling that lets the team move faster without losing rigor. The measure of success is not just whether targets are hit, but whether your team ramps faster, performs more consistently, and stays longer because of how you lead. You’ll partner closely with leadership and cross-functional teams to translate strategy into the day-to-day practices that keep the team performing at a high level. If you love operating systems, building teams, and seeing your decisions show up in the numbers the next day, this is a role where that work matters — it directly affects whether patients get the therapies they need, on time. If you join, you will - Own your team’s core operational metrics — Productivity, quality, and SLA targets met or exceeded month over month, held consistently across the team — not carried by a few high performers. You use data to run your team: monitor performance daily, identify gaps and bottlenecks, diagnose root cause before jumping to fixes, and act on what the numbers tell you. - Develop a team that gets measurably better — Every team member knows what success looks like and where they stand against it. You give direct, specific feedback in the moment. You build ramp plans that close the gap between top and bottom performers. Underperformance is addressed early with a plan, not in a quarterly surprise. - Make the right call on escalations — Diagnose what went wrong, decide quickly whether to own it or escalate it, resolve the immediate issue, and translate the lesson into a process or training change so it doesn’t recur. You don’t over-escalate out of caution or under-escalate out of pride — you make sound, consistent calls in gray-zone situations under pressure. - Onboard and train new specialists — New specialists hit full productivity faster than today’s baseline, with less variance between top and bottom performers. When ramp breaks down, you diagnose it and fix it in training, SOPs, or tooling — not by telling people to try harder. - Build infrastructure ahead of headcount — SOPs, quality audits, analytics, time studies, and reporting are in place before the next wave hits. The team absorbs higher case volume without proportional headcount growth, and quality and SLA hold as throughput rises. You actively look for leverage through tooling, automation, and AI to reduce manual burden. - Give leadership accurate, timely visibility — Surface what’s working, what’s breaking, and where the risks are — before anyone has to ask. Surprises are rare. Bad news arrives early enough to act on. We’ll be most excited if you - Have 2–5 years of experience leading or operating in a process-driven, SLA-driven environment — owning workflow execution, quality, productivity, or throughput — with at least 1–2 years directly managing a team of 5 or more where you owned team-level metrics. A background in healthcare operations (prior authorization, patient access, pharmacy, RCM, or similar) is a significant advantage. - Can point to specific metrics you owned and improved — productivity, quality, SLA, ramp time, or similar — and explain what you did to move them. - Have personally worked the queues or workflows you managed, and your credibility with the team came from knowing the work — not just overseeing it. - Know how to coach: you give direct, specific feedback, develop people deliberately, and have made your reports measurably better at their jobs. - Are comfortable with ambiguity — you can take a half-defined problem, structure it, and drive it to a clear outcome. - Are analytically and technically fluent — you’re comfortable with data, can master complex software tools quickly, and know how to use them to find leverage. - Have built or redesigned a process from scratch under time pressure — not just inherited one and maintained it. - Are someone that specialists trust, peers seek out, and leadership counts on for honest, early signal on how the team is actually doing. Why this role matters Every workflow your team executes is the difference between a patient starting their therapy on time and waiting another week. The Operations Team Lead is the person who makes sure that bar is met every day — by building a team that’s as rigorous, fast, and patient-focused as the mission demands. Schedule This is a full-time role, 40 hours per week, Monday through Friday. The role may occasionally require overtime or weekend availability depending on business need. We have some flexibility on timezone and will work with the right candidate to align on a schedule that fits our operational coverage needs. Our salary ranges are based on a number of factors, including qualifications, experience level, and geography. Generator Health is an equal opportunity employer and does not discriminate on the basis of race, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or related condition, or any other basis protected by law.", "summaryDescription" : "Operations Team Lead at Generator Health", "createdAt" : "2026-06-14T21:40:54.245", "lastUpdated" : "2026-06-16T04:14:16.290", "ingestTimestamp" : "2026-06-14T21:40:54.245", "mongoId" : "6a2c8ba774d8ee00a0973607", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 62400, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Lead", "dataQualityScore" : 0.7777778, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.98 }, { "id" : "6a309598f292fd229c0cc624", "title" : "Administrative Coordinator", "company" : "University of Notre Dame", "industry" : "Higher Education", "salary" : { "min" : 52000.0, "max" : 78000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Administrative Coordinator in Notre Dame, Indiana, adjusted for mid-seniority in the education industry." }, "location" : "Notre Dame, IN, United States", "locations" : [ "Notre Dame", "IN", "United States" ], "timestamp" : "2026-06-16T12:42:30.050", "fingerprint" : "d24c7032d3d2d11dffcf51955b310216b44702cb2b4f19d710ce135941899044", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/UniversityOfNotreDame/3743990013620755-administrative-coordinator-medieval-institute", "externalId" : "3743990013620755", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Notre Dame", "state" : "Indiana", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "41.7045677,-86.2382203" } ], "locationText" : "Notre Dame, Indiana, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "experienceMinYears" : 2, "experienceMaxYears" : 5, "experienceLevel" : "mid", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement" ], "hardSkillsList" : [ "Operational metrics" ], "hardSkills" : [ { "name" : "Operational metrics", "level" : "intermediate" } ], "majorSkills" : "Process management, Coordination, Planning", "majorSkillsList" : [ "Process management", "Coordination", "Planning" ], "coreResponsibilities" : "Manage daily office operations, Coordinate departmental activities, Schedule meetings and appointments, Prepare reports and presentations, Maintain records and databases, Assist with budget tracking, Liaise with vendors and service providers, Support event planning and execution, Serve as a point of contact for inquiries, Implement process improvements", "teamCollaboration" : "Cross-functional teams; Departmental staff; External vendors", "projectManagementSkills" : [ "Process improvement", "Event planning" ], "domainKnowledge" : "University operations", "domainList" : [ "university-operations" ], "domainSpecificKnowledge" : [ "University operations" ], "toolProficiency" : [ "Microsoft Office Suite", "Google Workspace" ], "communicationSkills" : "Written communication; Verbal communication", "documentationSkills" : "Record keeping; Report preparation", "problemSolvingSkills" : "Troubleshooting; Process optimization", "outcomesObjectives" : "Ensure smooth office operations; Improve operational efficiency", "qualificationsBasic" : "Bachelor's degree, 3 years of administrative experience", "qualificationsPreferred" : "Experience with university systems, Experience with event planning", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "The [University of Notre Dame](https://www.nd.edu/) is more than a workplace! We are a vibrant, mission-driven community where every employee is valued and supported. Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person—mind, body, and spirit. Here, you will find a deep sense of belonging, a culture that prioritizes well-being, and the opportunity to grow your career while being a force for good in the world. Whether contributing to world-class research, shaping the student experience, or supporting the University’s mission in other ways, you will be part of a dedicated team working to make a meaningful impact on campus and beyond. At Notre Dame, your work matters, and so do you! The Medieval Institute is seeking an organized, collaborative, and detail-oriented Administrative Coordinator to support the daily operations of a vibrant academic unit. This position plays a central role in graduate program administration, budget support, course scheduling, office management, and communications while serving as a key resource for faculty, students, alumni, and university partners. Working closely with the Director and Associate Director, the Administrative Coordinator helps ensure efficient Institute operations, exceptional student support, and successful academic programming. About the Institute The Medieval Institute at the University of Notre Dame is the nation’s largest and most prestigious center for the study of the Middle Ages. Bringing together more than fifty faculty fellows from thirteen academic departments, the Institute supports internationally recognized research, hosts leading scholars through conferences and lectures, and offers exceptional graduate and undergraduate programs. With an unparalleled library and growing manuscript collection, the Institute explores the medieval roots of modern society through scholarship, teaching, and community engagement. Key Responsibilities Graduate Program Administration * Maintain confidential electronic and paper records for 25–35 graduate students. * Process leaves of absence, withdrawals, credit transfers, fellowships, stipends, tuition awards, and student employment appointments. * Assist students with registration, enrollment overrides, expenses, and program-related activities. * Coordinate Ph.D. exams, dissertation defenses, proposal defenses, and Medieval Latin and Greek examinations. * Track student academic progress and support graduate placement and job market activities. * Prepare graduation lists and verify degree completion requirements. * Maintain graduate student directories, placement records, and alumni information. * Manage graduate admissions processes through SLATE, including application review support and applicant communications. * Provide graduate program data and reports for Institute leadership, the Dean’s Office, and the Graduate School. Course Planning & Academic Support * Coordinate semester course scheduling and CourseLeaf submissions. * Collaborate with academic departments to identify and cross-list courses. * Prepare course schedule summaries and ensure compliance with institutional deadlines. * Update course information and related content on the Medieval Institute website. Administration & Director Support * Provide direct administrative support to the Director and Associate Director. * Manage the Director’s calendar, appointments, meetings, and travel-related arrangements. * Draft and distribute Institute communications and announcements. * Maintain Google Groups and other departmental communication lists. * Coordinate office procedures and maintain departmental records. * Serve as the primary point of contact for visitors, students, faculty, and external constituents. Budget & Financial Support * Assist with budget administration and account management. * Reconcile ledger expenses and supporting documentation. * Track expenditures and prepare account reports as requested. * Assist faculty, staff, and students with expense reimbursements, travel expenses, and conference-related expenditures. * Maintain budget tracking spreadsheets and related financial records. Events & Program Support * Coordinate three major receptions and community events annually. * Manage event logistics, including room reservations, catering, materials, and communications. * Support Institute meetings, guest visits, and special events throughout the academic year. Office Operations & Facilities * Manage office supplies, mail services, keys, and access to Institute spaces. * Process invoices, service requests, and work orders. * Maintain shared office resources and administrative systems. Student Employee Supervision * Recruit, hire, train, schedule, and supervise undergraduate student employees. * Approve and monitor student worker assignments and performance. ## Qualifications Education & Experience: * Bachelor’s degree with 3-4 years of related experience Skills: * Excellent organizational skills and attention to detail * Strong interpersonal, customer service, and communication skills * Ability to prioritize multiple responsibilities and work independently * Demonstrated discretion in handling confidential information * Proficiency with Microsoft Word, Excel, and Google Workspace applications * Experience with financial tracking, reconciliation, or accounting processes * Proficiency with Adobe Acrobat Pro ## Additional Information Application Deadline to Apply : June 29, 2026 Hiring Pay Range :Up to $23/hour Required Application Materials : A resume and cover letter are required to be considered for this position. Please upload both documents in the Attachments section of your application. The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, genetic information, or age in employment. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and complies with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a). We strongly encourage applications from candidates attracted to a university with a Catholic identity.", "summaryDescription" : "Administrative Coordinator at University of Notre Dame. Skills: Process management, Coordination, Planning. Manage daily office operations. Coordinate departmental activities", "postedDate" : "2026-06-15T15:20:43.000", "createdAt" : "2026-06-16T03:35:05.802", "lastUpdated" : "2026-06-16T12:42:30.050", "ingestTimestamp" : "2026-06-16T03:35:05.802", "mongoId" : "6a309598f292fd229c0cc624", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 52000, "salaryAnnualMax" : 78000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Operational metrics", "Process management", "Coordination", "Planning", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement", "Process improvement", "Event planning", "University operations", "Microsoft Office Suite", "Google Workspace" ], "skillCount" : 14, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 1.0, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Education", "llmIndustryConfidence" : 0.95 }, { "id" : "6a306462f292fd229cfa15bf", "title" : "Administrative Coordinator", "company" : "University of Notre Dame", "industry" : "Higher Education", "salary" : { "min" : 52000.0, "max" : 78000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Administrative Coordinator in Notre Dame, Indiana, adjusted for mid-seniority in the education industry." }, "location" : "Notre Dame, IN, United States", "locations" : [ "Notre Dame", "IN", "United States" ], "timestamp" : "2026-06-16T09:57:26.346", "fingerprint" : "a4497f88860236e7527ce6c3fd6bcb5dec32dc2a8afac9b317f33ef15f972824", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/UniversityOfNotreDame/3743990013620755-administrative-coordinator-medieval-institute", "externalId" : "3743990013620755", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Notre Dame", "state" : "Indiana", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "41.7045677,-86.2382203" } ], "locationText" : "Notre Dame, Indiana, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "experienceMinYears" : 2, "experienceMaxYears" : 5, "experienceLevel" : "mid", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning" ], "hardSkillsList" : [ "Operational metrics" ], "hardSkills" : [ { "name" : "Operational metrics", "level" : "intermediate" } ], "majorSkills" : "Process management, Coordination, Planning", "majorSkillsList" : [ "Process management", "Coordination", "Planning" ], "coreResponsibilities" : "Coordinate departmental activities, Manage office operations, Schedule meetings and appointments, Prepare reports and presentations, Assist with budget management, Maintain records and databases, Support event planning, Liaise with vendors and external partners, Implement process improvements, Track operational metrics", "teamCollaboration" : "Cross-functional teams; Departmental staff; External stakeholders", "projectManagementSkills" : [ "Process improvement", "Resource planning" ], "domainKnowledge" : "University operations", "domainList" : [ "university-operations" ], "domainSpecificKnowledge" : [ "University operations" ], "toolProficiency" : [ "Microsoft Office Suite", "Google Workspace" ], "communicationSkills" : "Report preparation; Presentation delivery", "documentationSkills" : "Record maintenance; Database management", "innovationCreativity" : "Process improvements", "outcomesObjectives" : "Ensure efficient office operations; Support departmental goals", "qualificationsBasic" : "Bachelor's degree, 3 years of administrative experience", "qualificationsPreferred" : "Experience with university systems, Experience with event planning", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "The [University of Notre Dame](https://www.nd.edu/) is more than a workplace! We are a vibrant, mission-driven community where every employee is valued and supported. Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person—mind, body, and spirit. Here, you will find a deep sense of belonging, a culture that prioritizes well-being, and the opportunity to grow your career while being a force for good in the world. Whether contributing to world-class research, shaping the student experience, or supporting the University’s mission in other ways, you will be part of a dedicated team working to make a meaningful impact on campus and beyond. At Notre Dame, your work matters, and so do you! The Medieval Institute is seeking an organized, collaborative, and detail-oriented Administrative Coordinator to support the daily operations of a vibrant academic unit. This position plays a central role in graduate program administration, budget support, course scheduling, office management, and communications while serving as a key resource for faculty, students, alumni, and university partners. Working closely with the Director and Associate Director, the Administrative Coordinator helps ensure efficient Institute operations, exceptional student support, and successful academic programming. About the Institute The Medieval Institute at the University of Notre Dame is the nation’s largest and most prestigious center for the study of the Middle Ages. Bringing together more than fifty faculty fellows from thirteen academic departments, the Institute supports internationally recognized research, hosts leading scholars through conferences and lectures, and offers exceptional graduate and undergraduate programs. With an unparalleled library and growing manuscript collection, the Institute explores the medieval roots of modern society through scholarship, teaching, and community engagement. Key Responsibilities Graduate Program Administration * Maintain confidential electronic and paper records for 25–35 graduate students. * Process leaves of absence, withdrawals, credit transfers, fellowships, stipends, tuition awards, and student employment appointments. * Assist students with registration, enrollment overrides, expenses, and program-related activities. * Coordinate Ph.D. exams, dissertation defenses, proposal defenses, and Medieval Latin and Greek examinations. * Track student academic progress and support graduate placement and job market activities. * Prepare graduation lists and verify degree completion requirements. * Maintain graduate student directories, placement records, and alumni information. * Manage graduate admissions processes through SLATE, including application review support and applicant communications. * Provide graduate program data and reports for Institute leadership, the Dean’s Office, and the Graduate School. Course Planning & Academic Support * Coordinate semester course scheduling and CourseLeaf submissions. * Collaborate with academic departments to identify and cross-list courses. * Prepare course schedule summaries and ensure compliance with institutional deadlines. * Update course information and related content on the Medieval Institute website. Administration & Director Support * Provide direct administrative support to the Director and Associate Director. * Manage the Director’s calendar, appointments, meetings, and travel-related arrangements. * Draft and distribute Institute communications and announcements. * Maintain Google Groups and other departmental communication lists. * Coordinate office procedures and maintain departmental records. * Serve as the primary point of contact for visitors, students, faculty, and external constituents. Budget & Financial Support * Assist with budget administration and account management. * Reconcile ledger expenses and supporting documentation. * Track expenditures and prepare account reports as requested. * Assist faculty, staff, and students with expense reimbursements, travel expenses, and conference-related expenditures. * Maintain budget tracking spreadsheets and related financial records. Events & Program Support * Coordinate three major receptions and community events annually. * Manage event logistics, including room reservations, catering, materials, and communications. * Support Institute meetings, guest visits, and special events throughout the academic year. Office Operations & Facilities * Manage office supplies, mail services, keys, and access to Institute spaces. * Process invoices, service requests, and work orders. * Maintain shared office resources and administrative systems. Student Employee Supervision * Recruit, hire, train, schedule, and supervise undergraduate student employees. * Approve and monitor student worker assignments and performance. ## Qualifications Education & Experience: * Bachelor’s degree with 3-4 years of related experience Skills: * Excellent organizational skills and attention to detail * Strong interpersonal, customer service, and communication skills * Ability to prioritize multiple responsibilities and work independently * Demonstrated discretion in handling confidential information * Proficiency with Microsoft Word, Excel, and Google Workspace applications * Experience with financial tracking, reconciliation, or accounting processes * Proficiency with Adobe Acrobat Pro ## Additional Information Application Deadline to Apply : June 29, 2026 Hiring Pay Range :Up to $23/hour Required Application Materials : A resume and cover letter are required to be considered for this position. Please upload both documents in the Attachments section of your application. The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, genetic information, or age in employment. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and complies with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a). We strongly encourage applications from candidates attracted to a university with a Catholic identity.", "summaryDescription" : "Administrative Coordinator at University of Notre Dame. Skills: Process management, Coordination, Planning. Coordinate departmental activities. Manage office operations", "postedDate" : "2026-06-15T15:20:43.000", "createdAt" : "2026-06-16T00:10:41.405", "lastUpdated" : "2026-06-16T09:57:26.346", "ingestTimestamp" : "2026-06-16T00:10:41.405", "mongoId" : "6a306462f292fd229cfa15bf", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 52000, "salaryAnnualMax" : 78000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Operational metrics", "Process management", "Coordination", "Planning", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Process improvement", "University operations", "Microsoft Office Suite", "Google Workspace" ], "skillCount" : 12, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 1.0, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Education", "llmIndustryConfidence" : 0.95 }, { "id" : "69ce5e3b9bc74574cb677958", "title" : "Wholesale (Credit and Operations) Support Specialist", "company" : "Mercedes-Benz Financial Services", "industry" : "Banking", "salary" : { "min" : 63000.0, "max" : 88000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Mid-level Wholesale (Credit and Operations) Support Specialist in Fort Worth, United States, within the Financial Services industry, adjusted for company size and industry." }, "location" : "United States of America-Texas-Fort Worth", "locations" : [ "United States of America-Texas-Fort Worth", "14372 Heritage Pkwy, , Fort Worth" ], "timestamp" : "2026-06-15T12:36:22.319", "fingerprint" : "f6369c09ec8d365f6df653241589e1d6f6528b42d114b45bef872078a6668d16", "source" : "taleo", "language" : "en", "applyUrl" : "https://daimler.taleo.net/careersection/ex/jobdetail.ftl?job=889858", "externalId" : "889858", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Fort Worth", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "32.7531770,-97.3327459" } ], "locationText" : "Fort Worth, Texas, United States", "minimumEducation" : "Bachelor's", "technicalSkills" : "Database querying", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Operational metrics", "Resource planning", "Continuous improvement" ], "hardSkillsList" : [ "System functionality", "Business rules", "Configuration" ], "hardSkills" : [ { "name" : "System functionality", "level" : "intermediate" }, { "name" : "Business rules", "level" : "intermediate" }, { "name" : "Configuration", "level" : "intermediate" } ], "majorSkills" : "Wholesale systems, Credit operations, System support", "majorSkillsList" : [ "Wholesale systems", "Credit operations", "System support" ], "coreResponsibilities" : "Manage Wholesale systems, Provide business support, Act as subject matter expert, Ensure system functionality, Query databases, Configure systems, Participate in development, Develop documentation, Develop test strategies, Plan resource requirements, Conduct testing activities, Supervise testing activities, Validate financial enhancements", "teamCollaboration" : "Business and IT stakeholders; Teams and stakeholders across MBFS; Finance & Controlling; Business Operations; IT; Marketing; OGC", "projectManagementSkills" : [ "Enhancement planning" ], "domainKnowledge" : "Wholesale Credit Operations", "domainList" : [ "wholesale-credit-operations" ], "domainSpecificKnowledge" : [ "Wholesale Credit Operations" ], "toolProficiency" : [ "Microsoft Office", "Sopra Business Solutions", "Sopra Financing Platform" ], "documentationSkills" : "System documentation", "continuousLearning" : "Tuition Assistance Scholar Program", "innovationCreativity" : "Digital Transformation", "problemSolvingSkills" : "Problem Solving Skills; Analytical Skills", "specialRequirements" : "Legally authorized to work in U.S, No relocation assistance", "qualificationsBasic" : "5 years of work experience, High School Diploma/(GED)", "qualificationsPreferred" : "Accounting experience, Financial calculations experience, Automotive finance experience, Bachelor's Degree", "remoteFriendly" : false, "rawDescription" : "About Us: Who is Mercedes-Benz Financial Services? Mercedes-Benz Financial Services, part of the global company Mercedes-Benz Mobility AG is the captive financing and mobility solutions company of the global luxury automobile manufacturer, Mercedes-Benz AG. We offer a comprehensive range of automotive financial and insurance products that make it easy for our customers to drive their dream Mercedes-Benz vehicle. Why work at Mercedes-Benz Financial Services? Working at Mercedes-Benz Financial Services is more than a job – it’s an opportunity to join an innovative team where you are valued for your contributions. As an employee, you will experience career development in a positive, employee-centric environment. We’re a global company that not only offers best-in-class products to our customers but also best-in-class benefits to our employees. Our employees experience a comfortable, friendly environment and relaxed, inclusive culture. Benefits When working at Mercedes-Benz Financial Services, you will enjoy a comprehensive and amenity-rich benefits package offering something for every employee at each stage of their life. As a new employee, you will have the opportunity to take advantage of the following benefits that go beyond – beginning day one: Get Rewarded! Competitive salary plus an annual bonus based on company performance and/or personal yearly performance Need a vacation? How about just some time for YOU! In addition to our vacation time, you’ll receive fifteen (15) additional corporate holidays, which will allow you to celebrate religious holidays or escape to the spa! Designed to be flexible, we let you decide which days are most important to you! Ride in Style - All employees are eligible to participate in the Mercedes-Benz Employee Lease Program We want you to be healthy! Outstanding medical, dental, and vision insurance, employer-paid short and long term disability plus on-site exercise facilities Is your family growing? Enjoy generous paid Family Leave Programs - Six Weeks for New Parents; Adoption Expense Reimbursement Programs - up to $6k per child Want to go back to school? Tuition Assistance Scholar Program - receive up to $8k in vouchers to complete business-related coursework $6k for undergraduate $8k for graduate Job Overview: The Wholesale (Credit and Operations) Support Specialist is a member of the Wholesale (Credit and Operations) Support team that is responsible for managing all related Wholesale (Credit and Operations) systems for Mercedes-Benz Financial Services. This position requires subject matter expertise and business support for Wholesale (Credit and Operations) systems including configuration and functionality, as well as collaboration with business and IT stakeholders regarding the prioritization, development, testing and release of enhancements to Wholesale (Credit and Operations). This position interacts with teams and stakeholders across MBFS, from Finance & Controlling to Business Operations, IT, Marketing and OGC, among others. The purpose of these interactions is to ensure the Wholesale (Credit and Operations) systems work effectively for the current and future purposes of the company, within the business and legal frameworks that it operates. Responsibilities: Responsible as a primary business support and subject matter expert for Wholesale (Credit and Operations). Responsible for system functionality, including business rules, database querying, regulatory requirements, and configuration. Participate as SME in the development of corporate initiatives (Digital Transformation, etc.) as they relate to system data, functionality and end-user experience in the current and future environments Participate in enhancement planning, development and testing in Wholesale (Credit and Operations). Responsible for the development of documentation for system enhancements in Wholesale (Credit and Operations) Develop test strategies, plan resource requirements and conduct and supervise testing activities in support of projects and ongoing system release management Responsible for validating financial enhancements that have an established system or manual control in place for internal compliance testing purposes on a regular basis Qualifications: Applicants must be legally authorized to work in the U.S. at the time of application. Relocation assistance will not be provided for this position. This position requires a minimum of 5 years of overall work experience. Preferred experience includes: Accounting Business - General Customer Service Finance Education: High School Diploma/(GED) is required, Bachelor's Degree is preferred. Recommended majors include: Accounting Business Administration Additional Knowledge: 1 year of experience with Accounting or financial calculations preferred Automotive finance experience in the aforementioned areas preferred Skills: Analytical Skills Ability to collect data and establish facts and identify trends and variances IT Skills PC Skills Microsoft Office Problem Solving Skills Additional Skills: Any experience with Sopra Business Solutions and their products is a major plus. Specifically, experience with Sopra Financing Platform - Wholesale. Attention to detail Ability to connect business processes with system business logic Experience in supporting a system application Customer Focus Learning and Growth Planning Organizing Teamwork & Collaboration Posting Statement If you were not re-directed successfully after clicking the “Apply for this job” button, please click the following link to search and apply for the role on the local career portal: https://daimler.taleo.net/careersection/ex/jobsearch.ftl Mercedes-Benz Financial Services offers competitive salary, performance-based bonuses and a full suite of benefits including 401(K) with match, generous vacation and personal time, a Mercedes-Benz car program as well as flexible work arrangements. EEO/Minorities/Females/Disabled/Vets Mercedes-Benz Financial Services USA LLC", "summaryDescription" : "Wholesale (Credit and Operations) Support Specialist at Mercedes-Benz Financial Services. Skills: Wholesale systems, Credit operations, System support. Manage Wholesale systems. Provide business support", "createdAt" : "2026-06-14T04:42:08.983", "lastUpdated" : "2026-06-15T12:36:22.319", "ingestTimestamp" : "2026-06-14T04:42:08.983", "mongoId" : "69ce5e3b9bc74574cb677958", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 63000, "salaryAnnualMax" : 88000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "System functionality", "Business rules", "Configuration", "Wholesale systems", "Credit operations", "System support", "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Operational metrics", "Resource planning", "Continuous improvement", "Enhancement planning", "Wholesale Credit Operations", "Microsoft Office", "Sopra Business Solutions", "Sopra Financing Platform" ], "skillCount" : 18, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.6666667, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Financial Services", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c926c74d8ee00a0985baa", "title" : "Administrative Assistant – Studio Operations", "company" : "Blueprint Technologies", "industry" : "Technology", "salary" : { "min" : 27.0, "max" : 31.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Bellevue, WA, United States", "locations" : [ "Bellevue", "WA", "United States" ], "timestamp" : "2026-06-15T03:45:30.739", "fingerprint" : "c874ea58af244ed11f9cbbf7885f3b8081330562d64c44bed0d2b34773c6be4d", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/bpcs/jobs/7991210", "externalId" : "7991210", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Bellevue", "state" : "Washington", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "47.6144219,-122.1923370" } ], "locationText" : "Bellevue, Washington, United States", "technicalSkills" : "Microsoft 365, Outlook, Teams", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement" ], "hardSkillsList" : [ "Calendar management", "Travel coordination", "Expense processing", "Meeting logistics", "Space support", "Procurement", "Office administration", "Documentation maintenance", "Compliance tracking", "Inventory management" ], "hardSkills" : [ { "name" : "Calendar management", "level" : "intermediate" }, { "name" : "Travel coordination", "level" : "intermediate" }, { "name" : "Expense processing", "level" : "intermediate" }, { "name" : "Meeting logistics", "level" : "intermediate" }, { "name" : "Space support", "level" : "intermediate" }, { "name" : "Procurement", "level" : "intermediate" }, { "name" : "Office administration", "level" : "intermediate" }, { "name" : "Documentation maintenance", "level" : "intermediate" }, { "name" : "Compliance tracking", "level" : "intermediate" }, { "name" : "Inventory management", "level" : "intermediate" } ], "majorSkills" : "Studio operations, Administrative support, Operational support", "majorSkillsList" : [ "Studio operations", "Administrative support", "Operational support" ], "coreResponsibilities" : "Provide executive calendar support, Manage studio/team calendar, Coordinate travel arrangements, Process business expenses, Manage conference room calendars, Support conference room maintenance, Assist with building access, Provide general team support, Support space operations, Coordinate meeting logistics, Support team events, Assist with storage organization, Manage hardware procurement, Support vendor relationships, Provide executional project support, Partner with internal stakeholders", "teamCollaboration" : "Internal teams; External business partners; Facilities contacts; Internal stakeholders", "domainKnowledge" : "Studio operations", "domainList" : [ "studio-operations" ], "domainSpecificKnowledge" : [ "Studio operations" ], "toolProficiency" : [ "Microsoft 365" ], "documentationSkills" : "Maintain documentation", "continuousLearning" : "Professional growth; Professional development", "qualificationsBasic" : "5-7 years administrative support, Support senior leaders, Manage multiple calendars, Book travel, Process expense reports, Microsoft 365 proficiency", "qualificationsPreferred" : "Support leaders in enterprise, Support product launches, Coordinate facilities, Procurement experience, Support financial operations, Work with external partners, Anticipate leader needs, Handle high-touch role", "workSiteFlexibility" : "Hybrid", "rawDescription" : "Who is Blueprint? We are a technology solutions firm headquartered in Bellevue, Washington, with a strong presence across the United States. Unified by a shared passion for solving complicated problems, our people are our greatest asset. We use technology as a tool to bridge the gap between strategy and execution, powered by the knowledge, skills, and the expertise of our teams, who all have unique perspectives and years of experience across multiple industries. We’re bold, smart, agile, and fun. What does Blueprint do? Blueprint helps organizations unlock value from existing assets by leveraging cutting-edge technology to create additional revenue streams and new lines of business. We connect strategy, business solutions, products, and services to transform and grow companies. Why Blueprint? At Blueprint, we believe in the power of possibility and are passionate about bringing it to life. Whether you join our bustling product division, our multifaceted services team or you want to grow your career in human resources, your ability to make an impact is amplified when you join one of our teams. You’ll focus on solving unique business problems while gaining hands-on experience with the world’s best technology. We believe in unique perspectives and build teams of people with diverse skillsets and backgrounds. At Blueprint, you’ll have the opportunity to work with multiple clients and teams, such as data science and product development, all while learning, growing, and developing new solutions. We guarantee you won’t find a better place to work and thrive than at Blueprint. In This Role The Administrative Assistant will provide high-touch administrative, operational, and team support for a fast-paced studio environment preparing for multiple upcoming product launches. This role will support daily business operations across executive calendar management, travel coordination, expense processing, team events, meeting logistics, space support, procurement, and general office administration. The ideal candidate will be highly organized, collaborative, proactive, and comfortable balancing competing priorities in a dynamic environment. This individual will work closely with leaders, internal teams, external business partners, vendors, and facilities contacts to ensure smooth day-to-day operations and timely execution of administrative needs. Responsibilities Provide executive-level calendar support for two leaders, including scheduling, calendar prioritization, meeting coordination, and follow-ups. Manage studio/team calendar needs, including sending calendar invites, coordinating meeting cadence, and supporting recurring business rhythms. Coordinate domestic and/or business travel arrangements, including itineraries, logistics, and related documentation. Process and reconcile business expenses, expense reports, catering invoices, and event-related billing. Manage conference room calendars, room reservations, and meeting space logistics. Support conference room maintenance by coordinating with appropriate internal or facilities contacts as needed. Assist with building access coordination and related administrative requests. Provide general team support, including ad hoc administrative tasks and special projects. Support space operations by maintaining documentation, tracking compliance needs, and helping organize team areas. Coordinate meeting logistics, including room reservations, catering, materials, attendee coordination, and day-of support. Support team events, including planning, setup, tear down, catering coordination, vendor point-of-contact responsibilities, and billing reconciliation. Assist with storage organization, cleanup, downsizing, and inventory-related activities. Manage hardware, peripherals, office supplies, reference materials, and related procurement needs. Support vendor relationships and coordinate procurement of goods and services. Provide executional project support as needed across administrative, operational, event, and logistics workstreams. Partner with internal stakeholders to ensure deadlines are met and work is completed with accuracy and quality. Qualifications 5–7 years of experience in executive administrative support, business administration, or a similar administrative operations role. Strong experience supporting senior leaders or C-suite-level executives with complex calendar management. Experience managing multiple calendars, prioritizing meeting requests, and coordinating schedules across stakeholders. Strong experience booking travel and preparing detailed travel logistics. Experience processing expense reports, reconciling expenses, and maintaining accurate financial documentation. Proficiency with Microsoft 365 productivity tools, including Outlook, Teams, Excel, PowerPoint, and related collaboration tools. Strong meeting coordination skills, including room scheduling, agenda support, logistics, and catering coordination. Experience supporting team events, offsites, morale events, or similar employee engagement activities. Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment. Excellent communication skills with the ability to work across leaders, teams, vendors, and external partners. Ability to maintain confidentiality, exercise sound judgment, and operate with professionalism. Strong attention to detail and ability to deliver high-quality work within deadlines. Comfortable working in a hybrid work arrangement in the Puget Sound, WA area. Preferred Qualifications Previous experience supporting leaders in a large enterprise, technology, gaming, entertainment, studio, or product-focused environment. Experience supporting teams during product launches, high-volume business cycles, or fast-moving project periods. Prior experience coordinating with facilities, space planning, building access, or workplace operations teams. Experience with procurement, hardware tracking, peripheral management, office supply management, or vendor coordination. Experience supporting department financial operations, budget tracking, invoice reconciliation, or purchase-related documentation. Experience working with external business partners and cross-functional internal stakeholders. Ability to anticipate leader and team needs, identify gaps, and proactively drive administrative solutions. Comfortable handling a high-touch role that includes executive support, team support, event coordination, logistics, and ad hoc operational tasks. Salary Range At Blueprint, we strive to offer competitive pay that reflects the value of our team members. Compensation for this role is influenced by a variety of factors, including skills, education, responsibilities, experience, and geographic market. For candidates based in Washington State, the anticipated salary range is $27– $31 per hr. Please note that we typically do not hire new employees at the top of the posted range. Actual starting pay will be determined based on experience, skills, and internal equity. The final salary and job title may vary depending on the selected candidate’s qualifications and could fall outside the stated range. Equal Opportunity Employer Blueprint Technologies, LLC is an equal employment opportunity employer. Qualified applicants are considered without regard to race, color, age, disability, sex, gender identity or expression, orientation, veteran/military status, religion, national origin, ancestry, marital, or familial status, genetic information, citizenship, or any other status protected by law. If you need assistance or a reasonable accommodation to complete the application process, please reach out to: recruiting@bpcs.com Blueprint believe in the importance of a healthy and happy team, which is why our comprehensive benefits package includes: Medical, dental, and vision coverage Flexible Spending Account 401k program Competitive PTO offerings Parental Leave Opportunities for professional growth and development Location : Redmond, WA", "summaryDescription" : "Administrative Assistant – Studio Operations at Blueprint Technologies. Skills: Studio operations, Administrative support, Operational support. Provide executive calendar support. Manage studio/team calendar", "postedDate" : "2026-06-13T20:43:21.301", "createdAt" : "2026-06-13T20:43:21.301", "lastUpdated" : "2026-06-15T03:45:30.739", "ingestTimestamp" : "2026-06-13T20:43:21.301", "mongoId" : "6a2c926c74d8ee00a0985baa", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 56160, "salaryAnnualMax" : 64480, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Calendar management", "Travel coordination", "Expense processing", "Meeting logistics", "Space support", "Procurement", "Office administration", "Documentation maintenance", "Compliance tracking", "Inventory management", "Studio operations", "Administrative support", "Operational support", "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement", "Microsoft 365" ], "skillCount" : 20, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "69ce5e189bc74574cb674c04", "title" : "Operations Support and Logistics (OSL) Officer", "salary" : { "min" : 1000000.0, "max" : 1500000.0, "currency" : "SDG", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Entry-level Operations Support and Logistics Officer in Port Sudan, Sudan, based on government industry benchmarks for temporary roles." }, "location" : "Sudan-Port Sudan", "locations" : [ "Sudan-Port Sudan", "Apr 13, 2026, 9:59:00 PM", "Sudan-Port Sudan, " ], "timestamp" : "2026-06-15T06:58:13.671", "fingerprint" : "2f4beeae1bf28d2531721a25f34082d071f8f215f7d4c4ab0850737545f6a0ff", "source" : "taleo", "language" : "en", "applyUrl" : "https://who.taleo.net/careersection/ex/jobdetail.ftl?job=385259", "externalId" : "385259", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Port Sudan", "country" : "Sudan", "continent" : "af", "source" : "llm", "workMode" : "onsite", "geo" : "19.6192170,37.2117090" } ], "locationText" : "Port Sudan, Sudan", "employmentType" : "FULL_TIME", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "P2 Temporary appointment under Staff Rule 420.4 6 months (subject to availability of funds, satisfactory performance and continuing need for the position)", "summaryDescription" : "Operations Support and Logistics (OSL) Officer", "createdAt" : "2026-06-14T08:16:42.737", "lastUpdated" : "2026-06-15T06:58:13.671", "ingestTimestamp" : "2026-06-14T08:16:42.737", "mongoId" : "69ce5e189bc74574cb674c04", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "200k+", "hasSalary" : false, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.5555556, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Government", "llmIndustryConfidence" : 0.9 }, { "id" : "6a3051adf292fd229cf0450a", "title" : "Team Lead Customer Operations", "company" : "bswift India", "industry" : "SaaS", "salary" : { "min" : 1500000.0, "max" : 2500000.0, "currency" : "INR", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Lead Customer Operations Team Lead in India, adjusted for the technology industry and typical company size." }, "location" : "India- Office", "locations" : [ "India- Office" ], "timestamp" : "2026-06-16T08:08:27.792", "fingerprint" : "e61e91b1a1a410eec68b7c6b25e9364a0404fd4e999dcec0a5ef450eec48ccb5", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/bswiftindia/jobs/4688255006", "externalId" : "4688255006", "industryFunction" : { }, "structuredLocations" : [ { "country" : "India", "continent" : "as", "workMode" : "onsite" } ], "locationText" : "India", "employmentType" : "FULL_TIME", "experienceMinYears" : 8, "experienceMaxYears" : 15, "experienceLevel" : "Lead", "professionalSkills" : [ "Process improvement", "Resource planning" ], "hardSkillsList" : [ "Microsoft Excel formulas" ], "hardSkills" : [ { "name" : "Microsoft Excel formulas", "level" : "intermediate" } ], "majorSkills" : "Team leadership, Process management, Performance management", "majorSkillsList" : [ "Team leadership", "Process management", "Performance management" ], "coreResponsibilities" : "Lead workflows for team, Train workflows for team, Manage workflows for team, Prioritize tasks, Ensure timely completion of deliverables, Ensure accurate completion of deliverables, Conduct quality audits, Ensure adherence to performance standards, Provide coaching to team members, Provide mentorship to team members, Provide performance feedback to team members, Monitor KPIs, Manage KPIs, Collaborate with global stakeholders, Resolve escalations, Maintain understanding of internal systems, Support team queries, Support team requests, Identify opportunities for improvement, Drive continuous process improvements, Mentor peers, Coach peers, Contribute to team development, Communicate effectively, Participate in special projects, Lead special projects, Perform quality assurance testing, Ensure issue resolution, Support inclusive workplace culture, Promote inclusive workplace culture", "teamCollaboration" : "Global internal stakeholders", "domainKnowledge" : "Benefits administration", "domainList" : [ "benefits-administration" ], "domainSpecificKnowledge" : [ "Benefits administration" ], "toolProficiency" : [ "Microsoft Excel", "Microsoft Office Suite" ], "communicationSkills" : "Verbal communication; Written communication", "continuousLearning" : "Professional development; Career growth; Training; Access to resources", "problemSolvingSkills" : "Problem-solving; Guiding through complex scenarios", "specialRequirements" : "Occasional collaboration outside standard hours", "outcomesObjectives" : "Ensure timely and accurate completion of deliverables; Ensure adherence to performance standards", "qualificationsBasic" : "5+ years overall work experience, 1+ year team leadership experience, Proficiency in Microsoft Excel, Working knowledge of Microsoft Office Suite, Ability to learn new processes, Ability to train others, Problem-solving skills, Verbal communication skills, Written communication skills, Ability to adapt to changing priorities, Bachelor's degree", "qualificationsPreferred" : "Experience in BPO, Experience in operations environment, Advanced Excel skills, Macros, Data visualization, Advanced functions", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Want to be a bswifter? At bswift we’ve been transforming benefits administration since 1996, making it simpler, smarter, and more human. Our state-of-the-art, cloud-based technology and services empower employees to understand, manage, and love their benefits. From downtown Chicago, and remotely across the country, we serve thousands of companies and millions of people nationwide, reducing administrative burdens and freeing HR teams to focus on creating thriving, people-first workplaces. We’re looking for motivated and goal-driven individuals who share our passion for delivering excellence and creating solutions that make a difference. The reward is a fun, flexible and creative environment with ample opportunity for professional and personal growth. If you love the bswift values of pursue excellence, embrace accountability, deliver superior service, and be a great place to work, we want to hear from you! About the Role We’re looking for motivated, goal-driven professionals who are passionate about delivering excellence and creating meaningful solutions. At bswift, you’ll be part of a collaborative, flexible, and innovative environment that supports both professional and personal growth. If you resonate with our core values—pursue excellence, embrace accountability, deliver superior service, and foster a great workplace—we would love to hear from you. This is an in-office role based in Bangalore. The team operates from 10:30 AM to 7:30 PM IST (Monday–Friday). Occasional collaboration with U.S.-based colleagues outside standard hours may be required. Key Responsibilities Lead, train, and manage workflows for a team of 10–15 analysts in a high-volume, fast-paced environment Prioritize tasks and ensure timely and accurate completion of deliverables Conduct quality audits and ensure adherence to performance standards Provide coaching, mentorship, and performance feedback to team members Monitor and manage KPIs related to productivity, quality, and turnaround time Collaborate with global internal stakeholders to resolve escalations efficiently Maintain a strong understanding of internal systems to support team queries and requests Identify opportunities and drive continuous process improvements Act as a mentor and coach to peers, contributing to team development Communicate effectively with a positive, professional, and solution-oriented approach Participate in or lead special projects as assigned Perform quality assurance testing on client sites; track and ensure issue resolution Support and promote a diverse and inclusive workplace culture Required Qualifications 5+ years of overall work experience 1+ year of team leadership or people management experience Strong proficiency in Microsoft Excel (ability to read and create formulas) Working knowledge of Microsoft Office Suite Ability to quickly learn new processes and effectively train others Strong problem-solving skills with the ability to guide others through complex scenarios Excellent customer service orientation Strong verbal and written communication skills Ability to adapt to changing priorities in a dynamic environment Bachelor’s degree Preferred Qualifications Experience in a BPO or operations environment Advanced Excel skills (e.g., macros, data visualization, advanced functions) What We Offer A fun, flexible, and creative work environment Opportunities for professional and personal growth A culture that values collaboration, accountability, and innovation Why Join bswift? At bswift, we empower our employees to make a meaningful impact, innovate, and grow. Joining our team means stepping into a collaborative and dynamic environment that values creativity, initiative, and a passion for client success. We are dedicated to fostering an inclusive workplace that celebrates diversity and values each team member’s unique contributions. Benefits of Working at bswift: Comprehensive Health Benefits: Medical, Accidental and Term Life Insurance coverage to support your wellness and that of your family. Competitive Compensation: A compensation package that recognizes your skills, experience, and contributions, including performance-based incentives for most roles. Hybrid work-model: With flexible working hours Retirement Savings Plans: Options like Provident Fund and Gratuity to help you plan for a secure financial future with employer contribution Professional Development: Opportunities for career growth, including training and access to resources to support your career progression. Supportive Culture: A work environment that encourages collaboration, open communication, and creative problem-solving, where your voice and ideas are valued. Employee Wellbeing Initiatives: Programs focused on mental health, financial planning, and wellness resources to help you thrive inside and outside of work. Make an Impact: At bswift, your work directly contributes to transforming how organizations approach benefits administration and client engagement. Join us to be part of an organization that is making a meaningful difference in the lives of our clients and their employees. At bswift, our mission is clear: Become the preeminent benefits administrator through exceptional people, innovative technology, and delighted customers. And our values are at the heart of everything we do to accomplish that mission. We Pursue Excellence, Embrace Accountability, Deliver Superior Service, and strive to Be A Great Place To Work. We take pride in having an engaged, collaborative team that goes the extra mile to get the job done right. bswift has been regularly named one of Chicago’s Best and Brightest Companies to Work For®, as well as one of the Nation’s Best and Brightest Companies to Work For® year after year. We offer a fun, flexible, and creative environment where you can grow both professionally and personally. If you have what it takes to join our award-winning culture, we’d love to hear from you!", "summaryDescription" : "Team Lead Customer Operations at bswift India. Skills: Team leadership, Process management, Performance management. Lead workflows for team. Train workflows for team", "postedDate" : "2026-06-15T23:19:56.852", "createdAt" : "2026-06-15T23:19:56.852", "lastUpdated" : "2026-06-16T08:08:27.792", "ingestTimestamp" : "2026-06-15T23:19:56.852", "mongoId" : "6a3051adf292fd229cf0450a", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "200k+", "hasSalary" : false, "allSkills" : [ "Microsoft Excel formulas", "Team leadership", "Process management", "Performance management", "Process improvement", "Resource planning", "Benefits administration", "Microsoft Excel", "Microsoft Office Suite" ], "skillCount" : 9, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Lead", "dataQualityScore" : 1.0, "daysOld" : 0, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "694a596570f0b99d58868889", "title" : "Consultant - Senior Partnership Engagement and Coordination (EP)", "salary" : { "min" : 105000.0, "max" : 140000.0, "currency" : "CHF", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Senior Consultant in Geneva, Switzerland, adjusted for part-time employment and the specific engagement and coordination focus." }, "location" : "Switzerland-Geneva", "locations" : [ "Switzerland-Geneva", "Jan 1, 2026, 1:59:00 AM", "Switzerland-Geneva, " ], "timestamp" : "2026-06-15T09:44:14.466", "fingerprint" : "6d8a14e4c25c7928cfd0e3561999e23a67e76f573a90adbdfea65ef9f82ca8ed", "source" : "taleo", "language" : "en", "applyUrl" : "https://who.taleo.net/careersection/ex/jobdetail.ftl?job=375773", "externalId" : "375773", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Geneva", "country" : "Switzerland", "continent" : "eu", "source" : "llm", "workMode" : "onsite", "geo" : "46.2017559,6.1466014" } ], "locationText" : "Geneva, Switzerland", "employmentType" : "PART_TIME", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "Senior", "coreResponsibilities" : "Coordinate partnerships, Engage stakeholders", "remoteFriendly" : false, "rawDescription" : "External consultant 10 months", "summaryDescription" : "Consultant - Senior Partnership Engagement and Coordination (EP). Coordinate partnerships. Engage stakeholders", "createdAt" : "2026-06-14T08:14:07.445", "lastUpdated" : "2026-06-15T09:44:14.466", "ingestTimestamp" : "2026-06-14T08:14:07.445", "mongoId" : "694a596570f0b99d58868889", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "100k-150k", "hasSalary" : false, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Senior", "dataQualityScore" : 0.6666667, "hasLocation" : true, "hasGeo" : true, "llmIndustryConfidence" : 0.9 }, { "id" : "6a2dda6574d8ee00a0cda083", "title" : "Engineering Coordination Lead", "company" : "Four Seasons", "industry" : "Hospitality", "salary" : { "min" : 32000.0, "max" : 45000.0, "currency" : "EUR", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Junior Engineering Coordination Lead in Venice, Italy, adjusted for the hospitality industry and full-time employment." }, "location" : "Venice", "locations" : [ "Venice", "Italy" ], "timestamp" : "2026-06-16T00:36:07.821", "fingerprint" : "1ac6d26da21589a63f8722ebbade2cb34deb64fb6f667ad944da382476353178", "source" : "workday", "language" : "en", "applyUrl" : "https://fourseasons.wd3.myworkdayjobs.com/search/job/Venice/Engineering-Coordination-Lead_REQ10382547-1", "externalId" : "REQ10382547", "industryFunction" : { }, "locationPoint" : "33.99084,-118.46008", "structuredLocations" : [ { "city" : "Venice", "country" : "Italy", "continent" : "eu", "source" : "llm", "workMode" : "onsite", "geo" : "45.4046171,12.3105232" } ], "locationText" : "Venice, Italy", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "experienceMinYears" : 1, "experienceMaxYears" : 2, "experienceLevel" : "Entry", "technicalSkills" : "Microsoft Office Suite, Excel", "professionalSkills" : [ "Document management", "Reporting capabilities", "Purchasing procedures", "Supplier management" ], "majorSkills" : "Process management, Cross-functional coordination, Vendor management, Stakeholder management", "majorSkillsList" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management" ], "coreResponsibilities" : "Manage and maintain technical documentation, Maintain maintenance logs, Maintain permits, Maintain certifications, Maintain departmental archives, Coordinate administrative activities for maintenance interventions, Support creation of technical archives, Support organization of technical archives, Support management of technical archives, Support creation of authorization archives, Support organization of authorization archives, Support management of authorization archives, Monitor purchase orders, Monitor material requests, Monitor supplier documentation, Monitor external contractor agreements, Assist in budget preparation, Assist in budget tracking, Assist in budget control, Prepare periodic reports on operational costs, Prepare periodic reports on maintenance activities, Prepare periodic reports on departmental performance, Organize departmental meetings, Prepare meeting minutes, Monitor follow-up actions, Manage internal correspondence, Manage external correspondence, Support audit processes, Support certifications, Support compliance with health standards, Support compliance with safety standards, Support compliance with regulatory standards, Collaborate with Finance, Collaborate with Procurement, Collaborate with Human Resources, Collaborate with other departments, Coordinate calendars, Coordinate administrative deadlines, Coordinate planning activities, Ensure accurate filing, Ensure record retention", "teamCollaboration" : "Information flow; Operational alignment", "domainKnowledge" : "Maintenance activities; Purchasing processes; Technical authorization; Health standards; Safety standards; Regulatory standards", "domainList" : [ "maintenance-activities", "purchasing-processes", "technical-authorization", "health-standards", "safety-standards", "regulatory-standards" ], "domainSpecificKnowledge" : [ "Maintenance activities", "Purchasing processes", "Technical authorization", "Health standards", "Safety standards", "Regulatory standards" ], "documentationSkills" : "Technical documentation", "continuousLearning" : "Training and development opportunities", "problemSolvingSkills" : "Problem solving", "specialRequirements" : "Legal right to work in Italy, Work weekends and holidays", "qualificationsBasic" : "Diploma or Bachelor’s Degree, Minimum 1 year of experience in administrative or coordination roles, Fluent Italian required, Good command of spoken and written English", "qualificationsPreferred" : "Previous experience within technical departments, Previous experience in maintenance, Previous experience in hospitality, Previous experience in facility management environments, Familiarity with CMMS, Familiarity with ERP systems", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "**About Four Seasons:** Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture. At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us. **About the location:** Overlooking the Venetian Lagoon and just steps from Piazza San Marco, Danieli, a Four Seasons Hotel, Venice is an iconic property offering elegant, spacious accommodations. The historic hotel showcases majestic Venetian architecture dating back to the 14th century. Guests can also enjoy spectacular views of Venice’s landmarks from the rooftop Restaurant Terrazza Danieli. **About the Role** The Engineering Coordination Lead supports the Engineering department in all administrative, organizational, and coordination activities, ensuring efficient operational processes, accurate management of technical documentation, and effective monitoring of maintenance activities, purchasing processes, compliance requirements, and technical authorization archives. This role acts as a key point of coordination between Engineering and other departments, contributing to the smooth execution of daily operations while maintaining high standards of accuracy, organization, and confidentiality. **What You Will Do** * Manage and maintain technical documentation, maintenance logs, permits, certifications, and departmental archives. * Coordinate administrative activities related to preventive and corrective maintenance interventions. * Support the creation, organization, and ongoing management of technical and authorization archives. * Monitor purchase orders, material requests, supplier documentation, and external contractor agreements. * Assist in the preparation, tracking, and control of the Engineering department budget. * Prepare periodic reports related to operational costs, maintenance activities, and departmental performance. * Organize departmental meetings, prepare meeting minutes, and monitor follow-up actions. * Manage internal and external correspondence for the Engineering department. * Support audit processes, certifications, and compliance with health, safety, and regulatory standards. * Collaborate with Finance, Procurement, Human Resources, and other departments to ensure effective information flow and operational alignment. * Coordinate calendars, administrative deadlines, and planning activities for the Engineering team. * Ensure accurate filing and record retention in accordance with company standards and legal requirements. **What You Bring** * Diploma or Bachelor’s Degree in Business Administration, Economics, Engineering, or related fields. * Minimum 1 year of experience in administrative or coordination roles. * Previous experience within technical departments, maintenance, hospitality, or facility management environments is considered a strong advantage. * Excellent knowledge of Microsoft Office Suite, particularly Excel. * Strong document management and reporting capabilities. * Familiarity with CMMS (Computerized Maintenance Management Systems) and/or ERP systems. * Understanding of purchasing procedures and supplier management processes. * Excellent organizational and planning abilities. * High level of accuracy and attention to detail. * Ability to work independently and manage multiple priorities effectively. * Strong interpersonal and communication skills. * Proactive approach to problem solving and teamwork. * Fluent Italian required. * Good command of spoken and written English. **What We Offer** * Competitive salary and comprehensive benefits package. * Excellent training and development opportunities. * Employee discount for stays at Four Seasons properties worldwide. * Complimentary dry cleaning for employee uniforms. * Complimentary employee meals. **Schedule & Location** * Full-time position based at Hotel Danieli, Venice. * Flexibility to work weekends and holidays as required. * Candidates must possess the legal right to work in Italy.", "summaryDescription" : "Engineering Coordination Lead at Four Seasons. Skills: Process management, Cross-functional coordination, Vendor management, Stakeholder management. Manage and maintain technical documentation. Maintain maintenance logs", "postedDate" : "2026-06-13T19:57:46.825", "createdAt" : "2026-06-14T19:57:46.791", "lastUpdated" : "2026-06-16T00:36:07.821", "ingestTimestamp" : "2026-06-14T19:57:46.791", "mongoId" : "6a2dda6574d8ee00a0cda083", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "sourceUrl" : "https://fourseasons.wd3.myworkdayjobs.com/search/job/Venice/Engineering-Coordination-Lead_REQ10382547-1", "salaryBand" : "30k-50k", "hasSalary" : false, "allSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Document management", "Reporting capabilities", "Purchasing procedures", "Supplier management", "Maintenance activities", "Purchasing processes", "Technical authorization", "Health standards", "Safety standards", "Regulatory standards" ], "skillCount" : 14, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "executive", "dataQualityScore" : 1.0, "daysOld" : 2, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Hospitality", "llmIndustryConfidence" : 0.95 }, { "id" : "6a305f0bf292fd229cf77a2a", "title" : "Start-up Communications Manager, EMEA", "company" : "OpenAI", "industry" : "Communications", "salary" : { "min" : 75000.0, "max" : 110000.0, "currency" : "GBP", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Manager in the Technology industry in London, UK, adjusted for company size and seniority." }, "location" : "London, UK", "locations" : [ "London, UK" ], "timestamp" : "2026-06-16T11:30:08.375", "fingerprint" : "43c6d5e725560493f15cc309a5bdeba993ff693329e59de9a3bb0b66c5d0bb03", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/OpenAI/a3457c48-590c-4bd8-96d6-3e507a0f4bf7/application", "externalId" : "a3457c48-590c-4bd8-96d6-3e507a0f4bf7", "industryFunction" : { }, "structuredLocations" : [ { "city" : "London", "country" : "United Kingdom", "continent" : "eu", "source" : "llm", "workMode" : "hybrid", "geo" : "51.5074456,-0.1277653" } ], "locationText" : "London, United Kingdom", "employmentType" : "FULL_TIME", "experienceLevel" : "Manager", "remoteFriendly" : true, "rawDescription" : "ABOUT THE TEAM OpenAI’s Communications team is responsible for helping people understand our technology, our mission, and the impact AI can have when deployed safely and responsibly. Across EMEA, we work closely with business, start-up, developer, product, marketing, global affairs, and policy teams to tell clear, credible stories about how OpenAI is helping organisations build, scale, and solve meaningful problems. The EMEA B2B Communications team is small, fast-moving, and highly cross-functional. We support some of OpenAI’s most important external audiences, including founders, developers, enterprises, technical communities, journalists, creators, and policymakers. Our work spans proactive storytelling, media relations, executive communications, launches, events, case studies, and campaigns that build awareness, understanding, and trust. IN THIS ROLE, YOU WILL: We’re seeking a strong, hands-on PR professional to join our small, high-impact team to support start-up, developer and B2B communications for OpenAI across EMEA. This role will report to the Head of B2B Communications EMEA. This role will play an important part in building awareness, understanding and trust with founders, developers and business audiences - showing how OpenAI helps companies build, scale and create, and how developers are using our technology at the next frontier of work and innovation. The person will work cross-functionally and partner with OpenAI’s start-up, B2B, developer relations, marketing, product, communications and global affairs teams to: - Lead the day-to-day delivery of the EMEA communications programme for OpenAI’s start-up and B2B teams - building proactive plans, managing co-ordination with EMEA comms agencies, and landing deeper stories, content and case studies that show how businesses are being built with OpenAI. - Manage and support the delivery of creative, proactive communications campaigns, launches and events across multiple channels (media, influencers, founders, developers and stakeholders) which inspire, educate and build trust with business and technical audiences. - Oversee a programme of events, media engagements and influencer activations across EMEA, working closely with start-up, developer and business communities. - Help prepare briefing materials, talking points, and media engagement plans for OpenAI spokespeople. - Build and maintain relationships with journalists, creators and influencers across business, technology, developer, start-up and venture capital communities across EMEA. You might thrive in this role if you: - Professional PR experience (agency or in-house), with expertise in technology, business, start-up or developer communications across multiple channels (owned and earned). - Strong creativity and proactive media and influencer relations skills, with proven ability to devise and manage campaigns for business, founder and technical audiences - Experience supporting a busy media relations team and senior spokespeople, with strong organisational skills and the ability to manage multiple requests, events and deadlines in a fast-moving environment. - Comfortable working cross-functionally with teams such as B2B, start-up, developer relations, global affairs, legal, marketing and product; ambitious, deeply curious about technology, and excited by the next frontier in how businesses are built and how developers create. Additional Information - The role is based in London and follows a hybrid work model of three days in the office per week. - Must be willing to travel internationally when required. About OpenAI OpenAI is an AI research and deployment company dedicated to ensuring that general-purpose artificial intelligence benefits all of humanity. We push the boundaries of the capabilities of AI systems and seek to safely deploy them to the world through our products. AI is an extremely powerful tool that must be created with safety and human needs at its core, and to achieve our mission, we must encompass and value the many different perspectives, voices, and experiences that form the full spectrum of humanity. We are an equal opportunity employer, and we do not discriminate on the basis of race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability, genetic information, or other applicable legally protected characteristic. For additional information, please see OpenAI’s Affirmative Action and Equal Employment Opportunity Policy Statement https://cdn.openai.com/policies/eeo-policy-statement.pdf. Background checks for applicants will be administered in accordance with applicable law, and qualified applicants with arrest or conviction records will be considered for employment consistent with those laws, including the San Francisco Fair Chance Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, for US-based candidates. For unincorporated Los Angeles County workers: we reasonably believe that criminal history may have a direct, adverse and negative relationship with the following job duties, potentially resulting in the withdrawal of a conditional offer of employment: protect computer hardware entrusted to you from theft, loss or damage; return all computer hardware in your possession (including the data contained therein) upon termination of employment or end of assignment; and maintain the confidentiality of proprietary, confidential, and non-public information. In addition, job duties require access to secure and protected information technology systems and related data security obligations. To notify OpenAI that you believe this job posting is non-compliant, please submit a report through this form https://form.asana.com/?d=57018692298241&k=5MqR40fZd7jlxVUh5J-UeA. No response will be provided to inquiries unrelated to job posting compliance. We are committed to providing reasonable accommodations to applicants with disabilities, and requests can be made via this link https://form.asana.com/?k=bQ7w9h3iexRlicUdWRiwvg&d=57018692298241. OpenAI Global Applicant Privacy Policy https://cdn.openai.com/policies/global-employee-and-contractor-privacy-policy.pdf At OpenAI, we believe artificial intelligence has the potential to help people solve immense global challenges, and we want the upside of AI to be widely shared. Join us in shaping the future of technology.", "summaryDescription" : "Start-up Communications Manager, EMEA at OpenAI", "createdAt" : "2026-06-16T00:30:24.593", "lastUpdated" : "2026-06-16T11:30:08.375", "ingestTimestamp" : "2026-06-16T00:30:24.593", "mongoId" : "6a305f0bf292fd229cf77a2a", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "75k-100k", "hasSalary" : false, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "marketing", "jobSubcategory" : "growth", "seniorityLevel" : "Manager", "dataQualityScore" : 0.7777778, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a3059d3f292fd229cf4b270", "title" : "Start-up Communications Manager, EMEA", "company" : "OpenAI", "industry" : "Communications", "salary" : { "min" : 75000.0, "max" : 110000.0, "currency" : "GBP", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Manager in the Technology industry in London, UK, adjusted for company size and seniority." }, "location" : "London, UK", "locations" : [ "London, UK" ], "timestamp" : "2026-06-16T14:48:36.418", "fingerprint" : "7a76abac0c810710f0c0f9ad56b37264863641640ee7c3d5a2ef9a28477b0072", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/openai/a3457c48-590c-4bd8-96d6-3e507a0f4bf7/application", "externalId" : "a3457c48-590c-4bd8-96d6-3e507a0f4bf7", "industryFunction" : { }, "structuredLocations" : [ { "city" : "London", "country" : "United Kingdom", "continent" : "eu", "source" : "llm", "workMode" : "hybrid", "geo" : "51.5074456,-0.1277653" } ], "locationText" : "London, United Kingdom", "employmentType" : "FULL_TIME", "experienceLevel" : "Manager", "remoteFriendly" : true, "rawDescription" : "ABOUT THE TEAM OpenAI’s Communications team is responsible for helping people understand our technology, our mission, and the impact AI can have when deployed safely and responsibly. Across EMEA, we work closely with business, start-up, developer, product, marketing, global affairs, and policy teams to tell clear, credible stories about how OpenAI is helping organisations build, scale, and solve meaningful problems. The EMEA B2B Communications team is small, fast-moving, and highly cross-functional. We support some of OpenAI’s most important external audiences, including founders, developers, enterprises, technical communities, journalists, creators, and policymakers. Our work spans proactive storytelling, media relations, executive communications, launches, events, case studies, and campaigns that build awareness, understanding, and trust. IN THIS ROLE, YOU WILL: We’re seeking a strong, hands-on PR professional to join our small, high-impact team to support start-up, developer and B2B communications for OpenAI across EMEA. This role will report to the Head of B2B Communications EMEA. This role will play an important part in building awareness, understanding and trust with founders, developers and business audiences - showing how OpenAI helps companies build, scale and create, and how developers are using our technology at the next frontier of work and innovation. The person will work cross-functionally and partner with OpenAI’s start-up, B2B, developer relations, marketing, product, communications and global affairs teams to: - Lead the day-to-day delivery of the EMEA communications programme for OpenAI’s start-up and B2B teams - building proactive plans, managing co-ordination with EMEA comms agencies, and landing deeper stories, content and case studies that show how businesses are being built with OpenAI. - Manage and support the delivery of creative, proactive communications campaigns, launches and events across multiple channels (media, influencers, founders, developers and stakeholders) which inspire, educate and build trust with business and technical audiences. - Oversee a programme of events, media engagements and influencer activations across EMEA, working closely with start-up, developer and business communities. - Help prepare briefing materials, talking points, and media engagement plans for OpenAI spokespeople. - Build and maintain relationships with journalists, creators and influencers across business, technology, developer, start-up and venture capital communities across EMEA. You might thrive in this role if you: - Professional PR experience (agency or in-house), with expertise in technology, business, start-up or developer communications across multiple channels (owned and earned). - Strong creativity and proactive media and influencer relations skills, with proven ability to devise and manage campaigns for business, founder and technical audiences - Experience supporting a busy media relations team and senior spokespeople, with strong organisational skills and the ability to manage multiple requests, events and deadlines in a fast-moving environment. - Comfortable working cross-functionally with teams such as B2B, start-up, developer relations, global affairs, legal, marketing and product; ambitious, deeply curious about technology, and excited by the next frontier in how businesses are built and how developers create. Additional Information - The role is based in London and follows a hybrid work model of three days in the office per week. - Must be willing to travel internationally when required. About OpenAI OpenAI is an AI research and deployment company dedicated to ensuring that general-purpose artificial intelligence benefits all of humanity. We push the boundaries of the capabilities of AI systems and seek to safely deploy them to the world through our products. AI is an extremely powerful tool that must be created with safety and human needs at its core, and to achieve our mission, we must encompass and value the many different perspectives, voices, and experiences that form the full spectrum of humanity. We are an equal opportunity employer, and we do not discriminate on the basis of race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability, genetic information, or other applicable legally protected characteristic. For additional information, please see OpenAI’s Affirmative Action and Equal Employment Opportunity Policy Statement https://cdn.openai.com/policies/eeo-policy-statement.pdf. Background checks for applicants will be administered in accordance with applicable law, and qualified applicants with arrest or conviction records will be considered for employment consistent with those laws, including the San Francisco Fair Chance Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, for US-based candidates. For unincorporated Los Angeles County workers: we reasonably believe that criminal history may have a direct, adverse and negative relationship with the following job duties, potentially resulting in the withdrawal of a conditional offer of employment: protect computer hardware entrusted to you from theft, loss or damage; return all computer hardware in your possession (including the data contained therein) upon termination of employment or end of assignment; and maintain the confidentiality of proprietary, confidential, and non-public information. In addition, job duties require access to secure and protected information technology systems and related data security obligations. To notify OpenAI that you believe this job posting is non-compliant, please submit a report through this form https://form.asana.com/?d=57018692298241&k=5MqR40fZd7jlxVUh5J-UeA. No response will be provided to inquiries unrelated to job posting compliance. We are committed to providing reasonable accommodations to applicants with disabilities, and requests can be made via this link https://form.asana.com/?k=bQ7w9h3iexRlicUdWRiwvg&d=57018692298241. OpenAI Global Applicant Privacy Policy https://cdn.openai.com/policies/global-employee-and-contractor-privacy-policy.pdf At OpenAI, we believe artificial intelligence has the potential to help people solve immense global challenges, and we want the upside of AI to be widely shared. Join us in shaping the future of technology.", "summaryDescription" : "Start-up Communications Manager, EMEA at OpenAI", "createdAt" : "2026-06-16T00:29:27.590", "lastUpdated" : "2026-06-16T14:48:36.418", "ingestTimestamp" : "2026-06-16T00:29:27.590", "mongoId" : "6a3059d3f292fd229cf4b270", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "75k-100k", "hasSalary" : false, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "marketing", "jobSubcategory" : "growth", "seniorityLevel" : "Manager", "dataQualityScore" : 0.7777778, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.97 }, { "id" : "6a2cc34474d8ee00a0a08de9", "title" : "Tier Support Team Lead", "company" : "Owner", "industry" : "Customer Experience", "salary" : { "min" : 6.0E7, "max" : 9.0E7, "currency" : "COP", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Lead Tier Support Team Lead in the SaaS industry in Colombia, adjusted for seniority and remote work." }, "location" : "Remote - Colombia", "locations" : [ "Remote - Colombia" ], "timestamp" : "2026-06-16T03:47:19.890", "fingerprint" : "ffc9404d39cd45bd6d72697ccca65ea0ac86293d14243ecdba72f4846b1c04fc", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/owner/4fa430e6-55ba-4cb9-8311-daa8f57e1db7/application", "externalId" : "4fa430e6-55ba-4cb9-8311-daa8f57e1db7", "industryFunction" : { }, "structuredLocations" : [ { "country" : "Colombia", "continent" : "sa", "workMode" : "remote" } ], "locationText" : "Colombia", "employmentType" : "FULL_TIME", "experienceMinYears" : 8, "experienceMaxYears" : 15, "experienceLevel" : "Lead", "professionalSkills" : [ "Team leadership", "Performance management", "Customer support" ], "softSkillsList" : [ "Leadership" ], "softSkills" : [ { "name" : "Leadership" } ], "majorSkills" : "Customer Success, Team Leadership, Support Operations", "majorSkillsList" : [ "Customer Success", "Team Leadership", "Support Operations" ], "coreResponsibilities" : "Lead from the floor, Coach with intention, Drive consistent performance, Ensure customers receive timely, empathetic, and high-quality support, Execute Tier support, Coach agents in real time, Reinforce expectations, Monitor performance, Make decisions without constant direction, Deliver feedback that drives change", "domainKnowledge" : "Restaurant industry; Local business software", "domainList" : [ "restaurant-industry", "local-business-software" ], "domainSpecificKnowledge" : [ "Restaurant industry", "Local business software" ], "toolProficiency" : [ "Salesforce", "Talkdesk", "Intercom" ], "communicationSkills" : "Deliver feedback", "problemSolvingSkills" : "Rapid course correction; Troubleshooting", "outcomesObjectives" : "Ensure customers receive timely, empathetic, and high-quality support", "qualificationsBasic" : "People-first, execution-obsessed leader, Lead from the floor, Coach with intention, Drive consistent performance, Daily presence, Clear standards, Rapid course correction, Ensure customers receive timely, empathetic, and high-quality support, Day-to-day execution of Tier support, Coach agents in real time, Reinforce expectations, Monitor performance, Make decisions without constant direction, Clear, direct, and empathetic communicator, Deliver feedback that drives change, Calm, structured leader, Experience with support tooling", "qualificationsPreferred" : "Spanish/English bilingual fluency is a plus, Restaurant, hospitality, or marketplace support experience is a plus", "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "About Owner Owner is the AI-native system local business owners use to succeed, starting with restaurants. We’re building the system that replaces the many tools owners use to run their business. It powers everything from the restaurant’s website, online ordering, CRM, POS, and more. Product philosophy Most small business software makes owners do the work to get what they want: sales growth and profit growth. Owner does the work for them agentically. Our system drives demand, converts it, and helps operators run their business day to day. As it improves, the business improves with it. Using Owner should feel like having a team of great operators, engineers, and marketers working for you. Our vision We’re starting by helping independent restaurants succeed online. But it’s not just restaurants that need our help. Most local businesses are struggling with these same problems. Huge technology corporations are taking their customers, bleeding their profits, and making it hard for them to survive. Once we nail the solution for restaurants – we’ll scale it into every other local business type. In the future we envision, tens of millions of local business owners will use our technology to succeed in the digital age. Read our Series C memo here → https://www.owner.com/c Our traction Since 2020, we've generated tens of millions in revenue and processed over a billion dollars of online orders. 1 in 5 Americans have used an Owner.com http://Owner.com website. More importantly, we’ve helped over 20,000 restaurant owners, and saved them nearly $200 million in fees. Our team Our team is now in the low hundreds. We’ve got top talent from the most successful companies in SMB software, including: Shopify, HubSpot, DoorDash, ServiceTitan, Rappi, Faire and Stripe. We’ll be scaling even faster in 2026 to keep pace with our customer growth. Where we work Owner is a remote-first, global company headquartered in San Francisco, with a sales hub in Toronto. For a few of our roles we prioritize in-person collaboration at one of our office locations. Most of our teammates are distributed throughout the globe. Please review the role description and discuss with your recruiter for more details on location! About Owner.com http://owner.com/ Owner is the AI growth system for local restaurants. Our AI continuously improves SEO, marketing, and online ordering to grow first-party orders. Unlike other companies that force small business owners to master their software to drive sales, Owner gives them a proven system run by experts. Owner is like having an army of engineers and marketers on your side, just like the big chains. Our vision We’re starting by helping independent restaurants succeed online. But it’s not just restaurants that need our help. Most local businesses are struggling with these same problems. Huge technology corporations are taking their customers, bleeding their profits, and making it hard for them to survive. Once we nail the solution for restaurants – we’ll scale it into every other local business type. In the future we envision, tens of millions of local business owners will use our technology to succeed in the digital age. Read our Series C memo here → https://www.owner.com/c Our traction Since 2020, we've generated tens of millions in revenue and processed over half a billion dollars of online orders. 1 in 5 Americans have used an Owner.com website. More importantly, we’ve helped over 20,000 restaurant owners, and saved them nearly $200 million in fees. Our team Our team is now in the low hundreds. We’ve got top talent from the most successful companies in SMB software, including: Shopify, HubSpot, DoorDash, ServiceTitan, Rappi, Faire and Stripe. We’ll be scaling even faster in 2026 to keep pace with our customer growth. Where we work Owner is a remote-first, global company headquartered in San Francisco, with a sales hub in Toronto. For a few of our roles we prioritize in-person collaboration at one of our office locations. Most of our teammates are distributed throughout the globe. Please review the role description and discuss with your recruiter for more details on location! Why we are looking for you We’re looking for a people-first, execution-obsessed Tier I Support Team Lead to lead from the floor, coach with intention, and drive consistent performance across our frontline Support team. This role is not about passive management. It’s about daily presence, clear standards, strong coaching, and rapid course correction to ensure customers receive timely, empathetic, and high-quality support—every interaction, every day. The Tier I Support Team Lead is responsible for the day-to-day execution of Tier I support. You will coach agents in real time, reinforce expectations, monitor performance against clear metrics, and take action when standards are not being met. You’ll work closely with other Team Leads, the Support Manager, and QA to ensure alignment, coverage, and consistency across the org. This role is 100% remote and may be based in LATAM - Colombia, Mexico or Costa Rica. The Impact You’ll Have - Lead and develop frontline agents - Own coaching and development for a pod of Tier I agents through structured 1:1s, live call/chat coaching, and timely feedback - Build confidence and capability while holding a high bar for performance, ownership, and customer experience - Identify skill vs. will gaps and address them directly through coaching or performance management - Own quality, accuracy, and consistency - Reinforce SOPs, workflows, and decision frameworks consistently - Partner with QA to calibrate expectations, address trends, and translate QA insights into clear coaching actions - Ensure tone, accuracy, and adherence meet expectations—not just CSAT - Drive daily execution and results - Actively monitor SLA, productivity, schedule adherence, attendance, and CSAT - Stay close to the floor to identify risks early and intervene quickly - Escalate issues appropriately while maintaining strong Tier I → Tier II handoffs - Build a culture of accountability and support - Create an environment where expectations are clear, feedback is frequent, and performance is owned - Balance empathy with accountability—agents feel supported and responsible for results - Reinforce behaviors that align with our values and customer standards - Enable scale and operational improvement - Surface gaps in training, documentation, tooling, or process - Partner with leadership to continuously improve how Tier I support operates at scale - Help agents progress toward mastery-level performance and future growth opportunities Who You’ll Work With - Report to: Support Team Manager - Coach daily: Tier I Support Agents through 1:1s, feedback, and performance management - Partner with: Other Tier I Team Leads to ensure coverage, consistency, and alignment - Collaborate with: Tier II Team Lead to improve escalation quality and handoffs - Work closely with: QA Analyst on calibration, trends, and targeted coaching initiatives What We’re Looking For - 3–6 years of experience in customer support, ideally in a high-volume SaaS or marketplace environment - 1–2 years in a leadership, senior agent, SME, or acting lead role with direct coaching responsibility - Strong passion for coaching and developing others—paired with comfort holding firm performance standards - Proven ability to manage day-to-day performance across SLA, productivity, attendance, and quality - Ability to diagnose performance issues (skill, behavior, clarity, or effort) and respond decisively - Highly organized, proactive, and comfortable making decisions without constant direction - Clear, direct, and empathetic communicator—able to deliver feedback that drives change - Experience with support tooling (Salesforce, Talkdesk, Intercom, or similar CRM/telephony platforms) - Calm, structured leader in fast-paced, high-volume environments - Spanish/English bilingual fluency is a strong plus - Restaurant, hospitality, or marketplace support experience is a plus Pay & Benefits - The estimated base salary range for this role is $30k USD - Other benefits include comprehensive health coverage, remote-first workplace, unlimited PTO - plus extra fun perks! Interview Process - Recruiter Screen — 30-minute video call to align on your background, what you're looking for, and answer any early questions. - Hiring Manager Screen — 30-minute video interview to go deeper on your experience and how you work. - Full Interview Round — 45-minute interview with our Support Manager to dive deeper into your leadership experience and background. - Final Round — 30-minute video conversation with a senior leadership member. \uD83D\uDEA9 Notice - Employment Scams Communication from our team regarding job opportunities will only be made by an Owner team member with an @owner.com email address. We do not conduct interviews over email or chat platforms, and we will never ask you to provide personal or financial information such as your mailing address, social security number, credit card numbers or banking information. If you believe you are being contacted by scammer, please mark the communication as \"phishing\" or “spam” and do not respond. Notice - Employment Scams Communication from our team regarding job opportunities will only be made by an Owner team member with an @owner.com email address. We do not conduct interviews over email or chat platforms, and we will never ask you to provide personal or financial information such as your mailing address, social security number, credit card numbers or banking information. If you believe you are being contacted by a scammer, please mark the communication as \"phishing\" or “spam” and do not respond.", "summaryDescription" : "Tier Support Team Lead at Owner. Skills: Customer Success, Team Leadership, Support Operations. Lead from the floor. Coach with intention", "createdAt" : "2026-06-14T20:22:27.921", "lastUpdated" : "2026-06-16T03:47:19.890", "ingestTimestamp" : "2026-06-14T20:22:27.921", "mongoId" : "6a2cc34474d8ee00a0a08de9", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "200k+", "hasSalary" : false, "allSkills" : [ "Leadership", "Customer Success", "Team Leadership", "Support Operations", "Team leadership", "Performance management", "Customer support", "Restaurant industry", "Local business software", "Salesforce", "Talkdesk", "Intercom" ], "skillCount" : 12, "jobCategory" : "sales", "jobSubcategory" : "customer_success", "seniorityLevel" : "Lead", "dataQualityScore" : 0.8888889, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "SaaS", "llmIndustryConfidence" : 0.95 }, { "id" : "6a305981f292fd229cf484c9", "title" : "Communications Coordinator", "company" : "Alphabe Insight Inc", "industry" : "Market Research", "salary" : { "min" : 55000.0, "max" : 75000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Mid-level Communications Coordinator in Cincinnati, United States, adjusted for industry and company size." }, "location" : "Cincinnati, OH, United States", "locations" : [ "Cincinnati", "OH", "United States" ], "timestamp" : "2026-06-16T09:09:26.475", "fingerprint" : "0a4669843bfe8265683a5e34e7e27c37385872f97a8a4fc8c62f11a4a398d03d", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/AlphabeInsightInc/744000132084074-communications-coordinator", "externalId" : "744000132084074", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Cincinnati", "state" : "Ohio", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "39.1012809,-84.5127405" } ], "locationText" : "Cincinnati, Ohio, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "entry", "technicalSkills" : "Content management systems, Social media platforms, Microsoft Office Suite", "professionalSkills" : [ "Brand awareness", "Content creation", "Content editing", "Content distribution", "Messaging consistency", "Information management", "Community relations" ], "hardSkillsList" : [ "Writing", "Editing", "Interpersonal skills" ], "hardSkills" : [ { "name" : "Writing", "level" : "intermediate" }, { "name" : "Editing", "level" : "intermediate" }, { "name" : "Interpersonal skills", "level" : "intermediate" } ], "majorSkills" : "Communications strategy, Content development, Brand messaging, Audience engagement", "majorSkillsList" : [ "Communications strategy", "Content development", "Brand messaging", "Audience engagement" ], "coreResponsibilities" : "Develop communication strategies, Implement communication strategies, Create content, Edit content, Distribute content, Coordinate messaging, Manage company website, Update company website, Manage social media accounts, Update social media accounts, Organize company events, Support company events, Support company meetings, Support public appearances", "teamCollaboration" : "Coordinate with marketing teams; Coordinate with HR teams; Coordinate with executive teams", "projectManagementSkills" : [ "Manage multiple projects" ], "domainKnowledge" : "Brand strategy; Customer acquisition; Campaign management; Growth metrics", "domainList" : [ "brand-strategy", "customer-acquisition", "campaign-management", "growth-metrics" ], "domainSpecificKnowledge" : [ "Brand strategy", "Customer acquisition", "Campaign management", "Growth metrics" ], "toolProficiency" : [ "Content management systems", "Social media platforms", "Microsoft Office Suite" ], "communicationSkills" : "Written communication; Verbal communication", "continuousLearning" : "Skill development; Ongoing learning", "outcomesObjectives" : "Promote company initiatives; Enhance brand awareness; Keep information current; Keep information engaging; Enhance community relations", "qualificationsBasic" : "Bachelor's degree in Communications, Marketing, Journalism, or related field, Proven experience in communications or public relations role, Excellent written and verbal communication skills, Proficiency in content management systems, Proficiency in social media platforms, Proficiency in Microsoft Office Suite, Ability to manage multiple projects simultaneously, Ability to meet tight deadlines", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "At Limitless East Marketing, we redefine possibilities through innovative, data-driven strategies that inspire and connect, ensuring measurable results for your brand. Job Description: We are seeking a dynamic and detail-oriented Communications Coordinator to join our team. In this role, you will be responsible for managing and enhancing the internal and external communications of our company. This position requires a strategic thinker with excellent writing and interpersonal skills who can effectively convey our brand message and engage diverse audiences. Responsibilities: * Develop and implement effective communication strategies to promote company initiatives and brand awareness. * Create, edit, and distribute engaging content for internal and external audiences including newsletters, press releases, and social media posts. * Coordinate with marketing, HR, and executive teams to ensure consistent messaging across all platforms. * Manage and update the company website and social media accounts to keep information current and engaging. * Organize and support company events, meetings, and public appearances to enhance community relations. ## Qualifications Requirements * Bachelor's degree in Communications, Marketing, Journalism, or a related field. * Proven experience in a communications or public relations role, preferably within a corporate environment. * Excellent written and verbal communication skills with a strong attention to detail. * Proficiency in content management systems, social media platforms, and Microsoft Office Suite. * Ability to manage multiple projects simultaneously and meet tight deadlines. ## Additional Information * Competitive salary package * Opportunities for professional growth and career advancement * Collaborative and supportive work environment * Skill development and ongoing learning opportunities * Exposure to diverse projects and industry experience", "summaryDescription" : "Communications Coordinator at Alphabe Insight Inc. Skills: Communications strategy, Content development, Brand messaging, Audience engagement. Develop communication strategies. Implement communication strategies", "postedDate" : "2026-06-15T00:44:09.000", "createdAt" : "2026-06-16T00:08:16.351", "lastUpdated" : "2026-06-16T09:09:26.475", "ingestTimestamp" : "2026-06-16T00:08:16.351", "mongoId" : "6a305981f292fd229cf484c9", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 55000, "salaryAnnualMax" : 75000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Writing", "Editing", "Interpersonal skills", "Communications strategy", "Content development", "Brand messaging", "Audience engagement", "Brand awareness", "Content creation", "Content editing", "Content distribution", "Messaging consistency", "Information management", "Community relations", "Manage multiple projects", "Brand strategy", "Customer acquisition", "Campaign management", "Growth metrics", "Content management systems", "Social media platforms", "Microsoft Office Suite" ], "skillCount" : 22, "jobCategory" : "marketing", "jobSubcategory" : "growth", "seniorityLevel" : "Mid", "dataQualityScore" : 1.0, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Marketing", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2d82d374d8ee00a0c1517b", "title" : "Team Member (With Weekend Availability)", "company" : "Our Team", "salary" : { "min" : 15.5, "max" : 15.5, "currency" : "USD", "frequency" : "yearly" }, "location" : "Store 2703296 Colorado Springs CO", "locations" : [ "Store 2703296 Colorado Springs CO", "United States of America" ], "timestamp" : "2026-06-16T01:42:39.388", "fingerprint" : "50d82076833c77b0011d6621d6b19c357b062931df03a33a59c9c7d77b8df26b", "source" : "workday", "language" : "en", "applyUrl" : "https://circlek.wd3.myworkdayjobs.com/CircleKStoreJobs/job/Store-2703296-Colorado-Springs-CO/Team-Member--With-Weekend-Availability-_R597392-1", "externalId" : "R597392", "industryFunction" : { }, "locationPoint" : "38.83388,-104.82136", "structuredLocations" : [ { "city" : "Colorado Springs", "state" : "Colorado", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "38.8339578,-104.8253480" } ], "locationText" : "Colorado Springs, Colorado, United States", "minimumEducation" : "High School", "coreResponsibilities" : "Provide excellent customer service, Process customer transactions accurately, Maintain store cleanliness and organization, Assist with inventory management, Operate cash register and POS system, Handle customer inquiries and complaints, Follow all company policies and procedures, Work effectively as part of a team", "teamCollaboration" : "Work effectively as part of a team", "specialRequirements" : "Weekend availability", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Store 2703296: 1715 Monterey Road, Colorado Springs, Colorado 80910 # _**Shift Availability**_ Flexible Availability ** _Time Type_** **Customer Service Representative** We want you to join our team as a Customer Service Representative. If you have the desire to be challenged, work in a fast-paced, fun environment and to grow your career - look no further. **As a Customer Service Representative, you will enjoy:** * Medical, Vision, Dental, & Life Insurance/Short & Long Term Disability * Flexible Schedules * Weekly Pay * Weekly Bonus Potential * Large, Stable Employer * Fast Career Opportunities * Work With Fun, Motivated People * Task Variety * Paid Comprehensive Training * 401K With a Competitive Company Match * Flexible Spending/Health Savings Accounts * Tuition Reimbursement _**Your key responsibilities:**_ You will greet customers, run the register, cashier, make purchase suggestions and sometimes work with our food program. There is never a dull moment as you will be working around the store (inside and out) in many different areas to help maintain our high standards for store appearance and provide fast and friendly service to our customers. Provide regular and predicable onsite attendance. You will interact with many customers daily, all while working with a fun, energetic team accomplishing daily tasks around the store! **You are good at:** * Selling products to customers * Providing excellent customer care * Communication and friendly conversation * Performing at a quick pace while having fun * Working as part of a team to accomplish daily goals * Coming up with great ideas to solve problems * Thinking quickly and offering suggestions **Great if you have:** * Retail and customer service experience * Sales associate or cashiering experience * High school diploma or equivalent * Motivation to advance in your career! * Willingness to learn and have fun! **Physical Requirements:** * Ability to stand and/or walk for up to 8 hours * Lift and/or carry up to 30 pounds from ground to overhead up to 30 minutes in a shift * Occasionally lift and/or carry up to 60 pounds from ground to waist level * Push/pull with arms up to a force of 20 pounds * Bend at the waist with some twisting up to one hour a shift * Grasp, reach and manipulate objects with hands. This handwork requires eye-hand coordination, and may require climbing a ladder to store and retrieve materials or place and remove signs Hiring Range: $15.50 to $16.00 ## Circle K is an Equal Opportunity Employer. The Company complies with the Americans with Disabilities Act (the ADA) and all state and local disability laws. Applicants with disabilities may be entitled to a reasonable accommodation under the terms of the ADA and certain state or local laws as long as it does not impose an undue hardship on the Company. Please inform the Company’s Human Resources Representative if you need assistance completing any forms or to otherwise participate in the application process. Click below to review information about our company's use of the federal E-Verify program to check work eligibility: [In English](https://www.circlek.com/sites/default/files/pdf/EverifyPosterEnglish.pdf) [In Spanish](https://www.circlek.com/sites/default/files/pdf/EverifyPosterSpanish.pdf)", "summaryDescription" : "Team Member (With Weekend Availability) at Our Team. Provide excellent customer service. Process customer transactions accurately", "postedDate" : "2026-06-13T21:22:41.398", "createdAt" : "2026-06-14T21:22:41.354", "lastUpdated" : "2026-06-16T01:42:39.388", "ingestTimestamp" : "2026-06-14T21:22:41.354", "mongoId" : "6a2d82d374d8ee00a0c1517b", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "sourceUrl" : "https://circlek.wd3.myworkdayjobs.com/CircleKStoreJobs/job/Store-2703296-Colorado-Springs-CO/Team-Member--With-Weekend-Availability-_R597392-1", "salaryAnnualMin" : 32240, "salaryAnnualMax" : 32240, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "sales", "jobSubcategory" : "revenue", "seniorityLevel" : "mid", "dataQualityScore" : 0.6666667, "daysOld" : 2, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Retail", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2cc33474d8ee00a0a08b34", "title" : "Support Operations Lead", "company" : "Zip", "industry" : "Customer Support", "salary" : { "min" : 80000.0, "max" : 140000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Remote - US", "locations" : [ "Remote - US" ], "timestamp" : "2026-06-16T06:43:12.060", "fingerprint" : "35d97c24790f7335add83d3c38416ff68168c181897878f9ce70f115dedf5870", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/Zip/f9fbd624-98d8-486c-9ed6-2ac996fc0886/application", "externalId" : "f9fbd624-98d8-486c-9ed6-2ac996fc0886", "industryFunction" : { }, "structuredLocations" : [ { "country" : "United States", "continent" : "na", "workMode" : "remote" } ], "locationText" : "United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 4, "experienceMaxYears" : 7, "experienceLevel" : "Lead", "technicalSkills" : "Zendesk, AI Tools, Claude, Co-Pilot, SQL, Snowflake", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Operational metrics", "Resource planning", "Continuous improvement" ], "hardSkillsList" : [ "Excel modeling", "Sheets modeling" ], "hardSkills" : [ { "name" : "Excel modeling", "level" : "intermediate" }, { "name" : "Sheets modeling", "level" : "intermediate" } ], "majorSkills" : "Support Operations, Zendesk administration, Reporting, Analytics", "majorSkillsList" : [ "Support Operations", "Zendesk administration", "Reporting", "Analytics" ], "coreResponsibilities" : "Build routing rules, Build automation, Leverage AI Tooling, Streamline friction, Design dashboards, Maintain reports, Surface queue metrics, Own staffing model, Translate forecasts, Identify workflow bottlenecks, Partner with cross-functional teams, Ensure collaborative systems", "teamCollaboration" : "Cross-functional teams; Customer Success; Engineering", "domainKnowledge" : "Enterprise procurement", "domainList" : [ "enterprise-procurement" ], "domainSpecificKnowledge" : [ "Enterprise procurement" ], "toolProficiency" : [ "Zendesk", "Looker", "Tableau", "Snowflake" ], "communicationSkills" : "Simplify complex concepts", "problemSolvingSkills" : "Root cause analysis", "outcomesObjectives" : "Scale support team; Industry-leading processes; Industry-leading reporting; Industry-leading infrastructure", "qualificationsBasic" : "4–7 years in Support Operations, Deep Zendesk administration experience, Build from scratch experience, Analytical skills, Experience with capacity planning, Experience leveraging AI tools", "qualificationsPreferred" : "Looker, Tableau, or equivalent BI tools experience", "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "ABOUT ZIP Zip is the AI platform for enterprise procurement — built for humans and agents working together. By orchestrating procurement across teams, tools, and suppliers with the help of AI agents, companies can secure the resources they need to innovate faster than ever before. The world’s most influential enterprises trust Zip, including T-Mobile, OpenAI, AMD, Mars, Dollar Tree, and more. Together they’ve saved over $8 billion and processed over $500 billion in spend. Zip’s team includes product leaders from Apple, Airbnb, and Meta, as well as former procurement leaders from United Health, Sanofi, MGM Resorts, Discover, and NASA. Backed by Adams Street, Alkeon, BOND, CRV, DST, Tiger Global, and Y Combinator, Zip has raised $371 million, most recently at a $2.2 billion valuation and has been recognized by Forbes Fintech 50, Fast Company's Most Innovative Companies, Inc. Best in Business, and LinkedIn Top Startups. YOUR ROLE This is a founding Support Operations role — the first person to own the operational infrastructure for Zip's Customer Support team. Our support team is growing fast, and you will own ensuring the team’s processes, reporting, and infrastructure are industry-leading, scaling a support team befitting our world-class customers. You'll report directly to the Head of Support and work alongside Technical Support Engineers, Customer Success, and Engineering. The person who succeeds here is equal parts operator, analyst, and builder – ready for a fast-paced environment, and comfortable building and scaling systems from scratch. YOU WILL - Support Tool Administration & Tooling - You will build routing rules and automation, and leverage AI Tooling to ensure the support team runs like a well-oiled machine. You’re ready to do whatever it takes to streamline any friction slowing the team down from helping our customers. - Reporting & Analytics - You will design and maintain the dashboards and reports that surface what's actually happening in the queue: ticket volume trends, time-to-first-response, time-to-resolution, CSAT, and individual KPIs for our support team. - Capacity Planning - Own the staffing model. Translate ticket volume forecasts into headcount and other recommendations. - Workflow & Process Design - Identify where work gets stuck, slowed down, or done inconsistently, partnering with cross-functional teams to ensure there are the right systems in place for our team to work as collaboratively as possible. QUALIFICATIONS - 4–7 years in Support Operations, Customer Experience Operations, or a closely related function - Deep, hands-on Zendesk administration experience — triggers, automations, routing, SLA configuration, reporting, and integrations are second nature - Demonstrated ability to build from scratch: you've stood up a system, process, or program in an environment where one didn't exist before - Strong analytical skills — comfortable in SQL, Excel/Sheets modeling, and BI tools (Looker, Tableau, or equivalent); you pull your own data - Experience with capacity planning or workforce management — you've built a staffing model and defended it to leadership - Experiencing leveraging AI tools to streamline team workflows and operations. CORE SKILLS - Exceptional written and verbal communication, with the ability to simplify complex technical concepts for non-technical stakeholders. - Strong prioritization, time management, and operational discipline across multiple active issues. - Fast learner with the ability to learn on the fly, and work in gray areas TECHNICAL SKILLS - Experience with Zendesk - Experience with AI Tools (Claude, Co-Pilot) - Experience with SQL and BI Tools like Snowflake The salary range for this role is $80,000 - $140,000. The salary for this position is determined based on a variety of job-related factors that may include location, relevant experience, education, or particular skills and expertise. PERKS & BENEFITS At Zip, we’re committed to providing our employees with everything they need to do their best work. - \uD83D\uDCC8 Start-up equity - \uD83E\uDDB7 Full health, vision & dental coverage - \uD83D\uDEA0 Team building events & happy hours - \uD83C\uDF34 Flexible PTO - \uD83D\uDCBB Apple equipment plus home office budget We're looking to hire Zipsters and that means hiring people who take ownership, communicate openly, have an underdog mindset, and are excited to increase the pace of innovation for every business in the world. We encourage all candidates to apply even if your experience doesn't exactly match up to our job description. We are committed to building a diverse and inclusive workspace where everyone (regardless of age, religion, ethnicity, gender, sexual orientation, and more) feels like they belong. We look forward to hearing from you!", "summaryDescription" : "Support Operations Lead at Zip. Skills: Support Operations, Zendesk administration, Reporting, Analytics. Build routing rules. Build automation", "createdAt" : "2026-06-14T21:05:41.992", "lastUpdated" : "2026-06-16T06:43:12.060", "ingestTimestamp" : "2026-06-14T21:05:41.992", "mongoId" : "6a2cc33474d8ee00a0a08b34", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 80000, "salaryAnnualMax" : 140000, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ "Excel modeling", "Sheets modeling", "Support Operations", "Zendesk administration", "Reporting", "Analytics", "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Operational metrics", "Resource planning", "Continuous improvement", "Enterprise procurement", "Zendesk", "Looker", "Tableau", "Snowflake" ], "skillCount" : 18, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Lead", "dataQualityScore" : 0.8888889, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "SaaS", "llmIndustryConfidence" : 0.97 }, { "id" : "6a2ca5bb74d8ee00a09b7e6d", "title" : "Operations Support Engineer", "company" : "Ezra", "industry" : "FinTech", "salary" : { "min" : 1.35E7, "max" : 2.0E7, "currency" : "XAF", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Senior Operations Support Engineer in the FinTech industry in Cameroon, adjusted for seniority and full-time onsite employment." }, "location" : "Cameroon", "locations" : [ "Cameroon" ], "timestamp" : "2026-06-15T21:36:15.050", "fingerprint" : "37830900c5562e30f0b13144729a9cfbb4b4a5e3e74ba888950ef15b8250281b", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://ezra.world/company/careers/7732790003?gh_jid=7732790003", "externalId" : "7732790003", "industryFunction" : { }, "structuredLocations" : [ { "country" : "Cameroon", "continent" : "af", "workMode" : "onsite" } ], "locationText" : "Cameroon", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "Senior", "technicalSkills" : "Windows, Linux, SQL, TCP/IP, DNS, VPN", "professionalSkills" : [ "Troubleshooting", "Process improvement", "Problem investigation", "Change management", "Customer support", "Training", "Mentoring" ], "hardSkillsList" : [ "Scripting", "SQL queries", "Network fundamentals" ], "hardSkills" : [ { "name" : "Scripting", "level" : "intermediate" }, { "name" : "SQL queries", "level" : "intermediate" }, { "name" : "Network fundamentals", "level" : "intermediate" } ], "majorSkills" : "Operations support, Incident management, Process improvement", "majorSkillsList" : [ "Operations support", "Incident management", "Process improvement" ], "coreResponsibilities" : "Perform advanced troubleshooting, Act as escalation point, Own process of correcting recurring issues, Identify patterns, Perform deep investigations, Propose improvements, Propose solutions, Participate in problem reviews, Participate in post-incident analysis, Update runbooks, Refine runbooks, Expand runbooks, Update SOPs, Refine SOPs, Expand SOPs, Update knowledge base, Refine knowledge base, Expand knowledge base, Prepare Methods of Procedure, Review Methods of Procedure, Deploy Change Requests, Act as Level 2 Support, Resolve customer complaints, Resolve escalations, Work with partner agents, Train partner staff, Report on Customer Care requests, Report on resolution, Propose permanent solutions, Propose scalable solutions, Mentor technicians, Coach technicians, Contribute feedback to monitoring, Design monitoring improvements, Implement monitoring improvements, Contribute feedback to alerting, Design alerting improvements, Implement alerting improvements, Contribute feedback to escalation workflows, Design escalation workflow improvements, Implement escalation workflow improvements, Lead shift handovers, Provide context during handovers, Highlight risks during handovers, Highlight trends during handovers", "teamCollaboration" : "Cross-functional teams; Platform Engineering teams; Partner Customer Care teams; Partner Call Center agents", "domainKnowledge" : "Digital lending; FinTech; B2B2C; B2C", "domainList" : [ "digital-lending", "fintech", "b2b2c", "b2c" ], "domainSpecificKnowledge" : [ "Digital lending", "FinTech", "B2B2C", "B2C" ], "toolProficiency" : [ "Jira", "Confluence", "Grafana", "Zabbix" ], "communicationSkills" : "Professional communication", "documentationSkills" : "Runbooks; SOPs; Knowledge base documentation; Methods of Procedure", "problemSolvingSkills" : "Root cause analysis; Troubleshooting; Deep investigation", "specialRequirements" : "French-speaking, 24/7 operations team", "qualificationsBasic" : "3+ years hands-on experience, Bachelor's degree in computer science, Proficiency with workstations and servers, Familiarity with Windows, Familiarity with Linux distributions, Basic scripting knowledge, Familiarity with SQL, Understanding of network fundamentals, Understanding of TCP/IP, Understanding of DNS, Understanding of VPN configurations", "qualificationsPreferred" : "Fluency in French, Fluency in English", "rawDescription" : "Who is Ezra? Company overview: Ezra provides B2B digital lending solutions for emerging markets in partnership with mobile and digital wallet operators and financial service providers. Ezra supports 24 operations in 23 countries, across Africa, the Middle East and Asia. Our key office locations are in Nairobi, Kenya and Dubai, UAE. Our flagship products are Airtime Credit Services (ACS), Nano and BNPL. ACS is an airtime or data advance offered to prepaid mobile subscribers at the point of low credit. Nano is a micro cash advance offered to mobile wallet users on demand. BNPL facilitates payment installments for products and services As a FinTech company, our business is entirely technology and data driven, from determining subscriber eligibility, generating relevant offers, managing risk, loan issuance, recovery, optimizing performance and reporting, reconciliation and billing. Each day we process approximately 21M loan requests and 1.4 TB of data across our markets. This process needs to be robust, reliable and secure. But it doesn’t end there. We’re exploring new ways of using our platform and transactional data to improve our products and develop new product opportunities. Operational Support Engineer Location: Cameroon Reports to: Operational Support Team Lead About the role: We are seeking an experienced French-speaking Ops Support Engineer. The Ops Support Engineer is a senior member of the 24/7 operations team. In addition to monitoring and triaging incidents, this role is expected to drive deeper technical investigation, mentor technicians, and contribute to improving operational processes and runbooks. Engineers serve as escalation points within the L1 team and act as a bridge between L1 and L2/L3 support. Key responsibilities: Above and beyond the tasks performed at a Technician level, Ops Support Engineers also have the following responsibilities: Perform advanced troubleshooting beyond standard scripts and SOPs before escalation. Act as an escalation point for Ops Support Technicians during shifts. Own the process of correcting recurring issues (problems) by identifying patterns, performing deep investigations (if necessary, with the assistance of Platform Engineering teams), and proposing improvements and/or solutions, including participating in problem reviews and post-incident analysis to reduce repeat issues. Update, refine, and expand runbooks, SOPs, and knowledge base documentation. Prepare and/or review Methods of Procedure (MOPs) ahead of Change Request deployments Deploy Change Requests to the Production environment, if and when necessary, considering the nature and complexity of the Change. Act as Level 2 Support for end-user Customer Care Support, in coordination with the partners’ own Customer Care teams (L1 Support), resolving customer complaints and escalations, in accordance with SLA. Work with partner Call Center agents and other staff, train them to handle end-user queries and to efficiently and effectively escalate queries to Ezra when necessary. Report on Customer Care requests and their resolution, and propose permanent and scalable solutions to address recurring issues. Mentor and coach Ops Support Technicians, building team capability. Contribute feedback, design, and implement improvements to monitoring setups, alerting, and escalation workflows to improve efficiency. Lead shift handovers by providing context and highlighting risks/trends. Qualifications and Experience: A bachelor’s degree in computer science, programming, or a related field. 3+ years of hands-on experience in configuring, deploying, and supporting client systems within a highly managed environment. Proven track record in L1 Support and Customer Care within B2B2C or B2C settings, particularly in the fintech, banking, or telecom sectors. Proficiency with workstations and rack-mounted server hardware, including BIOS and RAID configurations. Strong familiarity with operating systems, including Windows and various Linux distributions (e.g., BSD, Red Hat, Fedora, SUSE, CentOS, Ubuntu, and Debian). Experience with common tools such as Jira, Confluence, Grafana, Zabbix, etc. Basic scripting knowledge and familiarity with SQL for database queries. Understanding of network fundamentals and protocols, including TCP/IP, DNS, and VPN configurations. Preferred Qualifications: Fluency in French and English is required. Strong familiarity with operating systems, including Windows and various Linux distributions (e.g., BSD, Red Hat, Fedora, SUSE, CentOS, Ubuntu, and Debian). Experience with common tools such as Jira, Confluence, Grafana, Zabbix, etc. Basic scripting knowledge and familiarity with SQL for database queries. Understanding of network fundamentals and protocols, including TCP/IP, DNS, and VPN configurations. The ideal candidate is someone who: Communicates confidently and professionally in both French and English, adapting tone and clarity based on the audience (technical and non-technical). Demonstrates strong ownership, accountability, and a customer-first mindset when handling incidents and escalations. Is highly detail-oriented, ensuring accurate ticket updates, documentation, and follow-through. Collaborates effectively across teams (Operations, Engineering, QA, Data, Platform Engineers, Network, PM, and Database admins ) to resolve issues quickly and efficiently. Has a proactive approach to monitoring and identifying potential issues before they impact clients. Is curious and analytical, with a strong desire to understand root causes rather than applying quick fixes. Sounds like you? Apply today!", "summaryDescription" : "Operations Support Engineer at Ezra. Skills: Operations support, Incident management, Process improvement. Perform advanced troubleshooting. Act as escalation point", "postedDate" : "2026-06-14T20:13:33.426", "createdAt" : "2026-06-14T20:13:33.426", "lastUpdated" : "2026-06-15T21:36:15.050", "ingestTimestamp" : "2026-06-14T20:13:33.426", "mongoId" : "6a2ca5bb74d8ee00a09b7e6d", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "200k+", "hasSalary" : false, "allSkills" : [ "Scripting", "SQL queries", "Network fundamentals", "Operations support", "Incident management", "Process improvement", "Troubleshooting", "Problem investigation", "Change management", "Customer support", "Training", "Mentoring", "Digital lending", "FinTech", "B2B2C", "B2C", "Jira", "Confluence", "Grafana", "Zabbix" ], "skillCount" : 20, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Senior", "dataQualityScore" : 0.8888889, "daysOld" : 1, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "FinTech", "llmIndustryConfidence" : 0.95 } ], "status" : 200, "message" : "support the operations team with administrative coordination and communication follow up jobs", "metadata" : { "title" : "support the operations team with administrative coordination and communication follow up" }, "pagination" : { "page" : 0, "limit" : 50, "totalCount" : 91580, "totalPages" : 1832, "hasNext" : true, "hasPrevious" : false } }

Remote Support The Operations Team With Administrative Coordination And Communication Follow Up Jobs

Top Skills

Insurance Follow-Up Specialist

Administrative Support

Administrative Support

Administrative Coordinator – Hardware & Operations Support

DOT Compliance and Administrative Support Specialist

Administrative and Customer Support Specialist

Lease Up and Administrative Specialist

Join the team

Administrative Support Specialist

Administrative Support Intern

Senior Operations and Administrative Support Specialist

Administrative Project Support Specialist

Director (TC-Division of Programme Support and Coordination)(D1)

Administrative Operations Partner

Administrative Assistant, Office of the Chairman

Administrative Assistant, Office of the Chairman

Business Coordination

Administrative Assistant – Business Operations

Associate Manager - Communication Planning and Strategy

Operations Specialist (Administrative Assistant)

Recruiting Coordination Lead

Care Coordinator Administrative support

Social Worker - Adult, Care and Support Team

Support Team Captain

Administrative Business Partner, YouTube Trust and Safety, Operations and Content Policy

Support and Data Operations Associate (Fixed-term)

Current Intelligence and Operations Support Analyst 2

Account Manager, FSI & Communications, Financial Services and Communication Team

Administrative Specialist (Executive Operations)

Customer Support Team Manager

Utility Coordination Engineer

Sr. Administrative Support - Medical Oncology

Insurance Follow-Up Specialist

Manager, Account Coordination

Operations Team Lead

Administrative Coordinator

Administrative Coordinator

Wholesale (Credit and Operations) Support Specialist

Administrative Assistant – Studio Operations

Operations Support and Logistics (OSL) Officer

Team Lead Customer Operations

Consultant - Senior Partnership Engagement and Coordination (EP)

Engineering Coordination Lead

Start-up Communications Manager, EMEA

Start-up Communications Manager, EMEA

Tier Support Team Lead

Communications Coordinator

Team Member (With Weekend Availability)

Support Operations Lead

Operations Support Engineer

Related Searches

All Support The Operations Team With Administrative Coordination And Communication Follow Up Jobs by City

More Remote Jobs

Common Questions