{ "count" : 78162, "data" : [ { "id" : "6a2c79bb74d8ee00a0942b6f", "title" : "Construction Administrative Accounting Assistant", "company" : "Holder Construction", "salary" : { "min" : 75000.0, "max" : 95000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Senior Construction Administrative Accounting Assistant in Mount Prospect, IL, adjusted for company size and industry." }, "location" : "Mount Prospect, IL", "locations" : [ "Mount Prospect", "IL" ], "timestamp" : "2026-06-15T08:14:24.532", "fingerprint" : "0b10fdda9145b529ba49921af40b46bc09bd4633afa5b7d42e400fec968dcd54", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/holderconstruction/jobs/4183121009", "externalId" : "4183121009", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Mount Prospect", "state" : "Illinois", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "42.0664167,-87.9372908" } ], "locationText" : "Mount Prospect, Illinois, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "Associate's", "experienceMinYears" : 5, "technicalSkills" : "Excel, Word, Email", "professionalSkills" : [ "Office administration", "Project administration", "Expense reporting", "Payroll processing", "Vendor management", "HR administration", "New hire onboarding", "Compliance reporting" ], "hardSkillsList" : [ "Invoice processing", "Payroll processing", "Lien waivers", "Insurance certificates", "Bonds processing" ], "hardSkills" : [ { "name" : "Invoice processing", "level" : "intermediate" }, { "name" : "Payroll processing", "level" : "intermediate" }, { "name" : "Lien waivers", "level" : "intermediate" }, { "name" : "Insurance certificates", "level" : "intermediate" }, { "name" : "Bonds processing", "level" : "intermediate" } ], "majorSkills" : "Office administration, Accounting support, Project administration", "majorSkillsList" : [ "Office administration", "Accounting support", "Project administration" ], "coreResponsibilities" : "Oversee daily administration, Process daily administration, Order office supplies, Maintain office supplies, Manage expense reports, Process payroll, Process mail, Process project paperwork, Process Trade Subcontractor Invoices, Process Pay Applications, Process certificates of insurance, Process bonds, Process onsite payroll, Process lien waivers, Process miscellaneous vendor requirements, Manage Subcontractor workflow, Review Trade Subcontractors, Approve Trade Subcontractors, Complete HR administrative projects, Complete HR reporting, Complete new hire onboarding, Complete compliance reporting, Complete benefits paperwork, Complete termination paperwork", "teamCollaboration" : "Coordinate with project team; Collaborate with Project Managers; Collaborate with Superintendents; Collaborate with Engineers; Collaborate with Project Accountants; Collaborate with other departments", "domainKnowledge" : "Construction industry", "domainList" : [ "construction-industry" ], "domainSpecificKnowledge" : [ "Construction industry" ], "communicationSkills" : "Excellent communication skills", "documentationSkills" : "Paperwork processing", "specialRequirements" : "Background screening, Substance abuse testing", "qualificationsBasic" : "5+ years experience, Proficiency in Excel, Proficiency in Word, Proficiency in email, Proficiency in computer skills, Strong work ethic, Detail-oriented, Organized, Professional, Dependable, Excellent communication skills", "qualificationsPreferred" : "Associate degree or higher, Experience in construction industry, Experience with D365 Finance and Operations", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "ABOUT US Holder Construction is a nationally recognized leader in the construction industry, consistently ranked among the top firms on ENR’s Top 400 Contractors list. We are a performance-driven company that believes in rewarding excellence and investing in our people. Our structured career development program empowers associates to grow quickly into expanded roles and responsibilities based on merit. With operations throughout the United States, we offer a highly competitive compensation and benefits package, including: Annual bonus program Paid time off Health, dental, vision, and life insurance 401(k)-retirement plan Night and swing shift differential pay for select roles About the Role We are looking for an Administrative/Accounting Professional to join our Project Management team on our project in Chicago, IL. This is a full-time, in-person position. Key Responsibilities Coordinate with the project team to oversee and process daily administration for the job/project, including ordering and maintaining all office supplies, managing expense reports, payroll, and mail. Process all paperwork associated with projects, such as Trade Subcontractor Invoices/Pay Applications, certificates of insurance and bonds, onsite payroll, lien waivers, and miscellaneous vendor requirements. Help manage Subcontractor workflow as it relates to the review and approval process of Trade Subcontractors. Collaborate with Project Managers, Superintendents, Engineers, Project Accountants, and other departments to complete project-related tasks. Complete various HR administrative projects and reporting as needed, including new hire onboarding, compliance, benefits, and termination paperwork. Qualifications Required: 5+ years of experience in office administration or a related field. Strong proficiency in Excel, Word, email, and other relevant computer skills. Strong work ethic, detail-oriented, organized, professional, dependable, and excellent communication skills. Preferred: Associate degree or higher. Experience in the construction industry. Previous experience with D365 Finance and Operations software. Holder is committed to Equal Opportunity Employment (EOE). Substance abuse testing and a background screening is a condition of employment and Holder Construction does not sponsor applicants for immigration status or benefits.", "summaryDescription" : "Construction Administrative Accounting Assistant at Holder Construction. Skills: Office administration, Accounting support, Project administration. Oversee daily administration. Process daily administration", "postedDate" : "2026-06-13T20:58:43.274", "createdAt" : "2026-06-13T20:58:43.274", "lastUpdated" : "2026-06-15T08:14:24.532", "ingestTimestamp" : "2026-06-13T20:58:43.274", "mongoId" : "6a2c79bb74d8ee00a0942b6f", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 75000, "salaryAnnualMax" : 95000, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ "Invoice processing", "Payroll processing", "Lien waivers", "Insurance certificates", "Bonds processing", "Office administration", "Accounting support", "Project administration", "Expense reporting", "Vendor management", "HR administration", "New hire onboarding", "Compliance reporting", "Construction industry" ], "skillCount" : 14, "jobCategory" : "finance", "jobSubcategory" : "accounting", "seniorityLevel" : "Senior", "dataQualityScore" : 0.8888889, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Construction", "llmIndustryConfidence" : 0.95 }, { "id" : "6a3051bbf292fd229cf05be0", "title" : "Administrative Assistant – Business Operations", "company" : "Blueprint Technologies", "salary" : { "min" : 28.0, "max" : 31.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Bellevue, WA, United States", "locations" : [ "Bellevue", "WA", "United States" ], "timestamp" : "2026-06-16T09:32:13.835", "fingerprint" : "9672340b43ac9cd0087976c0e8d0619e6201409ed222b56ea38248f1ac74c786", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/bpcs/jobs/8007924", "externalId" : "8007924", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Redmond", "state" : "Washington", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "47.6694141,-122.1238767" } ], "locationText" : "Redmond, Washington, United States", "employmentType" : "FULL_TIME", "coreResponsibilities" : "Manage daily office operations, Coordinate meetings and appointments, Prepare reports and presentations, Maintain office supplies and equipment, Assist with vendor management, Support cross-functional projects, Handle incoming communications, Organize travel arrangements, Process invoices and expenses, Maintain filing systems, Provide administrative support to staff, Ensure smooth office workflow", "teamCollaboration" : "Cross-functional teams; Support staff", "remoteFriendly" : true, "workSiteFlexibility" : "Flexible", "rawDescription" : "Who is Blueprint? We are a technology solutions firm headquartered in Bellevue, Washington, with a strong presence across the United States. Unified by a shared passion for solving complicated problems, our people are our greatest asset. We use technology as a tool to bridge the gap between strategy and execution, powered by the knowledge, skills, and the expertise of our teams, who all have unique perspectives and years of experience across multiple industries. We’re bold, smart, agile, and fun. What does Blueprint do? Blueprint helps organizations unlock value from existing assets by leveraging cutting-edge technology to create additional revenue streams and new lines of business. We connect strategy, business solutions, products, and services to transform and grow companies. Why Blueprint? At Blueprint, we believe in the power of possibility and are passionate about bringing it to life. Whether you join our bustling product division, our multifaceted services team or you want to grow your career in human resources, your ability to make an impact is amplified when you join one of our teams. You’ll focus on solving unique business problems while gaining hands-on experience with the world’s best technology. We believe in unique perspectives and build teams of people with diverse skillsets and backgrounds. At Blueprint, you’ll have the opportunity to work with multiple clients and teams, such as data science and product development, all while learning, growing, and developing new solutions. We guarantee you won’t find a better place to work and thrive than at Blueprint. In This Role In this role, you will provide comprehensive administrative and operational support to executive leadership within a dynamic business group experiencing organizational changes. You will serve as a key point of coordination, ensuring smooth day-to-day operations through proactive calendar management, effective communication, and support for budgeting and headcount tracking processes. This role requires strong organizational skills, responsiveness, and the ability to manage multiple priorities in a fast-paced, hybrid work environment. Responsibilities Manage complex executive calendars, including scheduling meetings, resolving conflicts, and prioritizing business needs Provide day-to-day administrative support to leaders and their teams Coordinate meetings, events, and travel arrangements, ensuring seamless execution Process business expenses and provide support with budgeting and financial tracking Maintain and track headcount and organizational data using internal systems Support procurement activities, including ordering office supplies, equipment, and vendor coordination Serve as a primary point of contact for internal and external stakeholders Monitor and respond to high volumes of email communication in a timely and professional manner Assist with special projects and ad hoc administrative tasks as needed Ensure deadlines are met while maintaining a high level of accuracy and attention to detail Qualifications 2–4 years of administrative, executive support, or related experience Proven experience managing calendars and scheduling for leaders or teams Proficiency with core productivity tools such as Excel, Outlook, and the broader Office Suite Experience supporting expense reporting, budgeting, or financial tracking activities Strong organizational, multitasking, and time management skills Excellent written and verbal communication skills Ability to work in a hybrid environment with some in-office presence required Demonstrated ability to meet deadlines, remain responsive, and maintain a positive, professional attitude Preferred Qualifications Prior experience providing administrative or executive support within a large corporate environment Familiarity with internal HR or organizational tracking systems (e.g., headcount tools such as Employee Central or similar platforms) Experience supporting teams undergoing organizational changes, transitions, or restructuring Exposure to procurement processes and vendor coordination Advanced Excel skills or experience handling data tracking and reporting Ability to anticipate needs and proactively support leadership with minimal supervision Salary Range At Blueprint, we strive to offer competitive pay that reflects the value of our team members. Compensation for this role is influenced by a variety of factors, including skills, education, responsibilities, experience, and geographic market. For candidates based in Washington State, the anticipated salary range is $28– $31 per hour. Please note that we typically do not hire new employees at the top of the posted range. Actual starting pay will be determined based on experience, skills, and internal equity. The final salary and job title may vary depending on the selected candidate’s qualifications and could fall outside the stated range. Equal Opportunity Employer Blueprint Technologies, LLC is an equal employment opportunity employer. Qualified applicants are considered without regard to race, color, age, disability, sex, gender identity or expression, orientation, veteran/military status, religion, national origin, ancestry, marital, or familial status, genetic information, citizenship, or any other status protected by law. If you need assistance or a reasonable accommodation to complete the application process, please reach out to: recruiting@bpcs.com Blueprint believe in the importance of a healthy and happy team, which is why our comprehensive benefits package includes: Medical, dental, and vision coverage Flexible Spending Account 401k program Competitive PTO offerings Parental Leave Opportunities for professional growth and development Location: Hybrid in Redmond, WA", "summaryDescription" : "Administrative Assistant – Business Operations at Blueprint Technologies. Manage daily office operations. Coordinate meetings and appointments", "postedDate" : "2026-06-15T23:16:12.437", "createdAt" : "2026-06-15T23:16:12.437", "lastUpdated" : "2026-06-16T09:32:13.835", "ingestTimestamp" : "2026-06-15T23:16:12.437", "mongoId" : "6a3051bbf292fd229cf05be0", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 58240, "salaryAnnualMax" : 64480, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a309598f292fd229c0cc624", "title" : "Administrative Coordinator", "company" : "University of Notre Dame", "industry" : "Higher Education", "salary" : { "min" : 52000.0, "max" : 78000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Administrative Coordinator in Notre Dame, Indiana, adjusted for mid-seniority in the education industry." }, "location" : "Notre Dame, IN, United States", "locations" : [ "Notre Dame", "IN", "United States" ], "timestamp" : "2026-06-16T12:42:30.050", "fingerprint" : "d24c7032d3d2d11dffcf51955b310216b44702cb2b4f19d710ce135941899044", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/UniversityOfNotreDame/3743990013620755-administrative-coordinator-medieval-institute", "externalId" : "3743990013620755", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Notre Dame", "state" : "Indiana", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "41.7045677,-86.2382203" } ], "locationText" : "Notre Dame, Indiana, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "experienceMinYears" : 2, "experienceMaxYears" : 5, "experienceLevel" : "mid", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement" ], "hardSkillsList" : [ "Operational metrics" ], "hardSkills" : [ { "name" : "Operational metrics", "level" : "intermediate" } ], "majorSkills" : "Process management, Coordination, Planning", "majorSkillsList" : [ "Process management", "Coordination", "Planning" ], "coreResponsibilities" : "Manage daily office operations, Coordinate departmental activities, Schedule meetings and appointments, Prepare reports and presentations, Maintain records and databases, Assist with budget tracking, Liaise with vendors and service providers, Support event planning and execution, Serve as a point of contact for inquiries, Implement process improvements", "teamCollaboration" : "Cross-functional teams; Departmental staff; External vendors", "projectManagementSkills" : [ "Process improvement", "Event planning" ], "domainKnowledge" : "University operations", "domainList" : [ "university-operations" ], "domainSpecificKnowledge" : [ "University operations" ], "toolProficiency" : [ "Microsoft Office Suite", "Google Workspace" ], "communicationSkills" : "Written communication; Verbal communication", "documentationSkills" : "Record keeping; Report preparation", "problemSolvingSkills" : "Troubleshooting; Process optimization", "outcomesObjectives" : "Ensure smooth office operations; Improve operational efficiency", "qualificationsBasic" : "Bachelor's degree, 3 years of administrative experience", "qualificationsPreferred" : "Experience with university systems, Experience with event planning", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "The [University of Notre Dame](https://www.nd.edu/) is more than a workplace! We are a vibrant, mission-driven community where every employee is valued and supported. Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person—mind, body, and spirit. Here, you will find a deep sense of belonging, a culture that prioritizes well-being, and the opportunity to grow your career while being a force for good in the world. Whether contributing to world-class research, shaping the student experience, or supporting the University’s mission in other ways, you will be part of a dedicated team working to make a meaningful impact on campus and beyond. At Notre Dame, your work matters, and so do you! The Medieval Institute is seeking an organized, collaborative, and detail-oriented Administrative Coordinator to support the daily operations of a vibrant academic unit. This position plays a central role in graduate program administration, budget support, course scheduling, office management, and communications while serving as a key resource for faculty, students, alumni, and university partners. Working closely with the Director and Associate Director, the Administrative Coordinator helps ensure efficient Institute operations, exceptional student support, and successful academic programming. About the Institute The Medieval Institute at the University of Notre Dame is the nation’s largest and most prestigious center for the study of the Middle Ages. Bringing together more than fifty faculty fellows from thirteen academic departments, the Institute supports internationally recognized research, hosts leading scholars through conferences and lectures, and offers exceptional graduate and undergraduate programs. With an unparalleled library and growing manuscript collection, the Institute explores the medieval roots of modern society through scholarship, teaching, and community engagement. Key Responsibilities Graduate Program Administration * Maintain confidential electronic and paper records for 25–35 graduate students. * Process leaves of absence, withdrawals, credit transfers, fellowships, stipends, tuition awards, and student employment appointments. * Assist students with registration, enrollment overrides, expenses, and program-related activities. * Coordinate Ph.D. exams, dissertation defenses, proposal defenses, and Medieval Latin and Greek examinations. * Track student academic progress and support graduate placement and job market activities. * Prepare graduation lists and verify degree completion requirements. * Maintain graduate student directories, placement records, and alumni information. * Manage graduate admissions processes through SLATE, including application review support and applicant communications. * Provide graduate program data and reports for Institute leadership, the Dean’s Office, and the Graduate School. Course Planning & Academic Support * Coordinate semester course scheduling and CourseLeaf submissions. * Collaborate with academic departments to identify and cross-list courses. * Prepare course schedule summaries and ensure compliance with institutional deadlines. * Update course information and related content on the Medieval Institute website. Administration & Director Support * Provide direct administrative support to the Director and Associate Director. * Manage the Director’s calendar, appointments, meetings, and travel-related arrangements. * Draft and distribute Institute communications and announcements. * Maintain Google Groups and other departmental communication lists. * Coordinate office procedures and maintain departmental records. * Serve as the primary point of contact for visitors, students, faculty, and external constituents. Budget & Financial Support * Assist with budget administration and account management. * Reconcile ledger expenses and supporting documentation. * Track expenditures and prepare account reports as requested. * Assist faculty, staff, and students with expense reimbursements, travel expenses, and conference-related expenditures. * Maintain budget tracking spreadsheets and related financial records. Events & Program Support * Coordinate three major receptions and community events annually. * Manage event logistics, including room reservations, catering, materials, and communications. * Support Institute meetings, guest visits, and special events throughout the academic year. Office Operations & Facilities * Manage office supplies, mail services, keys, and access to Institute spaces. * Process invoices, service requests, and work orders. * Maintain shared office resources and administrative systems. Student Employee Supervision * Recruit, hire, train, schedule, and supervise undergraduate student employees. * Approve and monitor student worker assignments and performance. ## Qualifications Education & Experience: * Bachelor’s degree with 3-4 years of related experience Skills: * Excellent organizational skills and attention to detail * Strong interpersonal, customer service, and communication skills * Ability to prioritize multiple responsibilities and work independently * Demonstrated discretion in handling confidential information * Proficiency with Microsoft Word, Excel, and Google Workspace applications * Experience with financial tracking, reconciliation, or accounting processes * Proficiency with Adobe Acrobat Pro ## Additional Information Application Deadline to Apply : June 29, 2026 Hiring Pay Range :Up to $23/hour Required Application Materials : A resume and cover letter are required to be considered for this position. Please upload both documents in the Attachments section of your application. The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, genetic information, or age in employment. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and complies with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a). We strongly encourage applications from candidates attracted to a university with a Catholic identity.", "summaryDescription" : "Administrative Coordinator at University of Notre Dame. Skills: Process management, Coordination, Planning. Manage daily office operations. Coordinate departmental activities", "postedDate" : "2026-06-15T15:20:43.000", "createdAt" : "2026-06-16T03:35:05.802", "lastUpdated" : "2026-06-16T12:42:30.050", "ingestTimestamp" : "2026-06-16T03:35:05.802", "mongoId" : "6a309598f292fd229c0cc624", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 52000, "salaryAnnualMax" : 78000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Operational metrics", "Process management", "Coordination", "Planning", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement", "Process improvement", "Event planning", "University operations", "Microsoft Office Suite", "Google Workspace" ], "skillCount" : 14, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 1.0, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Education", "llmIndustryConfidence" : 0.95 }, { "id" : "6a306462f292fd229cfa15bf", "title" : "Administrative Coordinator", "company" : "University of Notre Dame", "industry" : "Higher Education", "salary" : { "min" : 52000.0, "max" : 78000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Administrative Coordinator in Notre Dame, Indiana, adjusted for mid-seniority in the education industry." }, "location" : "Notre Dame, IN, United States", "locations" : [ "Notre Dame", "IN", "United States" ], "timestamp" : "2026-06-16T09:57:26.346", "fingerprint" : "a4497f88860236e7527ce6c3fd6bcb5dec32dc2a8afac9b317f33ef15f972824", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/UniversityOfNotreDame/3743990013620755-administrative-coordinator-medieval-institute", "externalId" : "3743990013620755", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Notre Dame", "state" : "Indiana", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "41.7045677,-86.2382203" } ], "locationText" : "Notre Dame, Indiana, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "experienceMinYears" : 2, "experienceMaxYears" : 5, "experienceLevel" : "mid", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning" ], "hardSkillsList" : [ "Operational metrics" ], "hardSkills" : [ { "name" : "Operational metrics", "level" : "intermediate" } ], "majorSkills" : "Process management, Coordination, Planning", "majorSkillsList" : [ "Process management", "Coordination", "Planning" ], "coreResponsibilities" : "Coordinate departmental activities, Manage office operations, Schedule meetings and appointments, Prepare reports and presentations, Assist with budget management, Maintain records and databases, Support event planning, Liaise with vendors and external partners, Implement process improvements, Track operational metrics", "teamCollaboration" : "Cross-functional teams; Departmental staff; External stakeholders", "projectManagementSkills" : [ "Process improvement", "Resource planning" ], "domainKnowledge" : "University operations", "domainList" : [ "university-operations" ], "domainSpecificKnowledge" : [ "University operations" ], "toolProficiency" : [ "Microsoft Office Suite", "Google Workspace" ], "communicationSkills" : "Report preparation; Presentation delivery", "documentationSkills" : "Record maintenance; Database management", "innovationCreativity" : "Process improvements", "outcomesObjectives" : "Ensure efficient office operations; Support departmental goals", "qualificationsBasic" : "Bachelor's degree, 3 years of administrative experience", "qualificationsPreferred" : "Experience with university systems, Experience with event planning", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "The [University of Notre Dame](https://www.nd.edu/) is more than a workplace! We are a vibrant, mission-driven community where every employee is valued and supported. Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person—mind, body, and spirit. Here, you will find a deep sense of belonging, a culture that prioritizes well-being, and the opportunity to grow your career while being a force for good in the world. Whether contributing to world-class research, shaping the student experience, or supporting the University’s mission in other ways, you will be part of a dedicated team working to make a meaningful impact on campus and beyond. At Notre Dame, your work matters, and so do you! The Medieval Institute is seeking an organized, collaborative, and detail-oriented Administrative Coordinator to support the daily operations of a vibrant academic unit. This position plays a central role in graduate program administration, budget support, course scheduling, office management, and communications while serving as a key resource for faculty, students, alumni, and university partners. Working closely with the Director and Associate Director, the Administrative Coordinator helps ensure efficient Institute operations, exceptional student support, and successful academic programming. About the Institute The Medieval Institute at the University of Notre Dame is the nation’s largest and most prestigious center for the study of the Middle Ages. Bringing together more than fifty faculty fellows from thirteen academic departments, the Institute supports internationally recognized research, hosts leading scholars through conferences and lectures, and offers exceptional graduate and undergraduate programs. With an unparalleled library and growing manuscript collection, the Institute explores the medieval roots of modern society through scholarship, teaching, and community engagement. Key Responsibilities Graduate Program Administration * Maintain confidential electronic and paper records for 25–35 graduate students. * Process leaves of absence, withdrawals, credit transfers, fellowships, stipends, tuition awards, and student employment appointments. * Assist students with registration, enrollment overrides, expenses, and program-related activities. * Coordinate Ph.D. exams, dissertation defenses, proposal defenses, and Medieval Latin and Greek examinations. * Track student academic progress and support graduate placement and job market activities. * Prepare graduation lists and verify degree completion requirements. * Maintain graduate student directories, placement records, and alumni information. * Manage graduate admissions processes through SLATE, including application review support and applicant communications. * Provide graduate program data and reports for Institute leadership, the Dean’s Office, and the Graduate School. Course Planning & Academic Support * Coordinate semester course scheduling and CourseLeaf submissions. * Collaborate with academic departments to identify and cross-list courses. * Prepare course schedule summaries and ensure compliance with institutional deadlines. * Update course information and related content on the Medieval Institute website. Administration & Director Support * Provide direct administrative support to the Director and Associate Director. * Manage the Director’s calendar, appointments, meetings, and travel-related arrangements. * Draft and distribute Institute communications and announcements. * Maintain Google Groups and other departmental communication lists. * Coordinate office procedures and maintain departmental records. * Serve as the primary point of contact for visitors, students, faculty, and external constituents. Budget & Financial Support * Assist with budget administration and account management. * Reconcile ledger expenses and supporting documentation. * Track expenditures and prepare account reports as requested. * Assist faculty, staff, and students with expense reimbursements, travel expenses, and conference-related expenditures. * Maintain budget tracking spreadsheets and related financial records. Events & Program Support * Coordinate three major receptions and community events annually. * Manage event logistics, including room reservations, catering, materials, and communications. * Support Institute meetings, guest visits, and special events throughout the academic year. Office Operations & Facilities * Manage office supplies, mail services, keys, and access to Institute spaces. * Process invoices, service requests, and work orders. * Maintain shared office resources and administrative systems. Student Employee Supervision * Recruit, hire, train, schedule, and supervise undergraduate student employees. * Approve and monitor student worker assignments and performance. ## Qualifications Education & Experience: * Bachelor’s degree with 3-4 years of related experience Skills: * Excellent organizational skills and attention to detail * Strong interpersonal, customer service, and communication skills * Ability to prioritize multiple responsibilities and work independently * Demonstrated discretion in handling confidential information * Proficiency with Microsoft Word, Excel, and Google Workspace applications * Experience with financial tracking, reconciliation, or accounting processes * Proficiency with Adobe Acrobat Pro ## Additional Information Application Deadline to Apply : June 29, 2026 Hiring Pay Range :Up to $23/hour Required Application Materials : A resume and cover letter are required to be considered for this position. Please upload both documents in the Attachments section of your application. The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, genetic information, or age in employment. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and complies with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a). We strongly encourage applications from candidates attracted to a university with a Catholic identity.", "summaryDescription" : "Administrative Coordinator at University of Notre Dame. Skills: Process management, Coordination, Planning. Coordinate departmental activities. Manage office operations", "postedDate" : "2026-06-15T15:20:43.000", "createdAt" : "2026-06-16T00:10:41.405", "lastUpdated" : "2026-06-16T09:57:26.346", "ingestTimestamp" : "2026-06-16T00:10:41.405", "mongoId" : "6a306462f292fd229cfa15bf", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 52000, "salaryAnnualMax" : 78000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Operational metrics", "Process management", "Coordination", "Planning", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Process improvement", "University operations", "Microsoft Office Suite", "Google Workspace" ], "skillCount" : 12, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 1.0, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Education", "llmIndustryConfidence" : 0.95 }, { "id" : "6a3085eaf292fd229c07c91d", "title" : "Operations Specialist (Administrative Assistant)", "company" : "Civitta", "industry" : "Local Operations", "salary" : { "min" : 48000.0, "max" : 65000.0, "currency" : "RON", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Junior Operations Specialist in Bucharest, Romania, adjusted for the consulting industry." }, "location" : "Romania (Bucharest)", "locations" : [ "Romania (Bucharest)" ], "timestamp" : "2026-06-16T12:22:02.391", "fingerprint" : "281042485babdb6f2ab6402414f2be6a49e6d53504365dc38ab86f85286b9ab8", "source" : "lever", "language" : "en", "applyUrl" : "https://jobs.lever.co/Civitta/95446882-b7b6-4249-8485-3549251c3db8/apply", "externalId" : "95446882-b7b6-4249-8485-3549251c3db8", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Bucharest", "country" : "Romania", "continent" : "eu", "source" : "llm", "workMode" : "hybrid", "geo" : "44.4361414,26.1026840" } ], "locationText" : "Bucharest, Romania", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "professionalSkills" : [ "Business trip management", "Office administration", "Accounting management", "Invoice management", "Expenditure management" ], "hardSkillsList" : [ "Contracts drafting", "Work supply preparation", "General administrative documentation" ], "softSkillsList" : [ "Reliability", "Diligence", "Can do attitude" ], "hardSkills" : [ { "name" : "Contracts drafting", "level" : "intermediate" }, { "name" : "Work supply preparation", "level" : "intermediate" }, { "name" : "General administrative documentation", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Reliability" }, { "name" : "Diligence" }, { "name" : "Can do attitude" } ], "majorSkills" : "Process management, Cross-functional coordination, Vendor management, Stakeholder management", "majorSkillsList" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management" ], "coreResponsibilities" : "Provide welcoming atmosphere, Maintain office files, Manage business trips, Schedule business trips, Order business trips, Assist on HR matters, Draft contracts, Prepare work supply, Manage accounts, Manage employee perks, Assist with accounting, Manage invoices, Manage expenditures, Assist with general administrative documentation, Archive documentation, Ensure timely signing of documents, Organize social activities, Ensure uniform operating conditions", "teamCollaboration" : "Colleagues across countries; Clients across countries", "communicationSkills" : "Written communication; Spoken communication", "documentationSkills" : "Documentation archiving; Timely signing", "continuousLearning" : "Professional growth; Career development; Performance reviews; Salary reviews", "problemSolvingSkills" : "Problem solution", "qualificationsBasic" : "Spoken and written Romanian, 1 year of experience, Ability to multi-task, Ability to prioritize tasks, Pro-active approach to problem solution", "qualificationsPreferred" : "College or University degree, Last year student available to work full-time", "remoteFriendly" : true, "workSiteFlexibility" : "Flexible", "rawDescription" : "## Description Join Civitta - an international company with 750+ colleagues across 20+ countries. We focus on management consulting, funding, and digital solutions. Originating from Central and Eastern Europe, we also deliver projects across Central Asia, the Middle East, and the United States. Our Headquarters team supports Civitta’s daily operations across countries within HR, recruitment, marketing, finance, administration, legal, and other internal functions. If you enjoy structure, solving problems, and if you challenge “it’s not possible” as a final answer, this could be a great fit. Take the step towards your journey with us and join us as an Operations Specialist (Administrative Assistant) in Bucharest. ## You will Provide a welcoming atmosphere for our staff, vendors, and clients; Maintain files and office supplies; Manage/schedule business trips/order tickets; Assist on HR matters, such as contracts drafting, work supply preparation, accounts, perks for employees administration; Assist with accounting for companies (basic management of invoices/expenditures); Assist with general administrative documentation, such as archiving, ensuring correct and timely signing of documents; Organize social activities locally and internationally; Ensure uniform operating conditions according to company rules and policies foroffices in the region. ## Requirements Highly proficient in spoken and written Romanian and English; College or University degree (can be a fresh graduate or last year student available to work full-time); 1 year of experience in position at administration; Ability to multi-task, organize, and prioritize work; Great communication skills; Reliability, diligence, and attention to details; The ability to manage pressure; Ability to prioritize tasks and workload; Pro-active approach to problem solution, „can do“ attitude. ## Benefits Professional Growth - We support your career development, offering performance and salary reviews once a year to ensure your progress is recognized and rewarded. Flexible Working Hours - Manage your workday with flexibility and the option to work from home when needed, while enjoying our city-centre office as a convenient, collaborative workspace. Gifts Programme - Welcome boxes, birthday surprises, and holiday cheer ensure your special moments are always recognized. Build experience working with colleagues and clients across multiple countries while contributing to projects with regional impact.", "summaryDescription" : "Operations Specialist (Administrative Assistant) at Civitta. Skills: Process management, Cross-functional coordination, Vendor management, Stakeholder management. Provide welcoming atmosphere. Maintain office files", "postedDate" : "2026-06-15T11:30:58.291", "createdAt" : "2026-06-15T11:30:58.291", "lastUpdated" : "2026-06-16T12:22:02.391", "ingestTimestamp" : "2026-06-16T03:24:43.122", "mongoId" : "6a3085eaf292fd229c07c91d", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "30k-50k", "hasSalary" : false, "allSkills" : [ "Contracts drafting", "Work supply preparation", "General administrative documentation", "Reliability", "Diligence", "Can do attitude", "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Business trip management", "Office administration", "Accounting management", "Invoice management", "Expenditure management" ], "skillCount" : 15, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Junior", "dataQualityScore" : 0.8888889, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Consulting", "llmIndustryConfidence" : 0.95 }, { "id" : "6a3051bbf292fd229cf05be2", "title" : "Administrative Coordinator – Hardware & Operations Support", "company" : "Blueprint Technologies", "salary" : { "min" : 23.0, "max" : 25.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Bellevue, WA, United States", "locations" : [ "Bellevue", "WA", "United States" ], "timestamp" : "2026-06-16T09:11:43.804", "fingerprint" : "e9cfe1dd6a93bd90196a3e049a0f52094f104148553064c13ba3d00e6773e47d", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/bpcs/jobs/8007762", "externalId" : "8007762", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Redmond", "state" : "Washington", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "47.6694141,-122.1238767" } ], "locationText" : "Redmond, Washington, United States", "coreResponsibilities" : "Manage operational processes, Coordinate cross-functional teams, Manage vendors and stakeholders, Track operational metrics, Plan resources, Drive continuous improvement", "remoteFriendly" : true, "workSiteFlexibility" : "Flexible", "rawDescription" : "Who is Blueprint? We are a technology solutions firm headquartered in Bellevue, Washington, with a strong presence across the United States. Unified by a shared passion for solving complicated problems, our people are our greatest asset. We use technology as a tool to bridge the gap between strategy and execution, powered by the knowledge, skills, and the expertise of our teams, who all have unique perspectives and years of experience across multiple industries. We’re bold, smart, agile, and fun. What does Blueprint do? Blueprint helps organizations unlock value from existing assets by leveraging cutting-edge technology to create additional revenue streams and new lines of business. We connect strategy, business solutions, products, and services to transform and grow companies. Why Blueprint? At Blueprint, we believe in the power of possibility and are passionate about bringing it to life. Whether you join our bustling product division, our multifaceted services team or you want to grow your career in human resources, your ability to make an impact is amplified when you join one of our teams. You’ll focus on solving unique business problems while gaining hands-on experience with the world’s best technology. We believe in unique perspectives and build teams of people with diverse skillsets and backgrounds. At Blueprint, you’ll have the opportunity to work with multiple clients and teams, such as data science and product development, all while learning, growing, and developing new solutions. We guarantee you won’t find a better place to work and thrive than at Blueprint. In This Role In this role, you will provide administrative support during a period of organizational change, helping backfill gaps created by evolving team needs, reorgs, and employee transitions. You will support an individual leader and broader team with complex administrative functions, including calendar management, meeting coordination, employee request support, hardware ordering and fulfillment, and other operational tasks as needed. This role requires strong attention to detail, professional communication, responsiveness, and the ability to manage deadlines in a hybrid work environment. Responsibilities Provide complex administrative support for an individual manager and secondary support for a broader team. Manage calendars, schedule meetings, coordinate logistics, and support day-to-day administrative operations. Coordinate hardware ordering, tracking, and fulfillment for employees and teams. Respond to employee requests in a timely, professional, and service-oriented manner. Support meeting and event coordination, including scheduling, preparation, and follow-up. Assist with travel arrangements as needed. Support department operations, including personnel, financial, and facilities-related administrative tasks. Help backfill administrative gaps caused by organizational changes, employee departures, or shifting business needs. Complete special projects and ad hoc administrative assignments as requested. Maintain clear, professional written communication with employees, leaders, and cross-functional stakeholders. Track requests, manage deadlines, and ensure timely completion of assigned tasks. Qualifications 1–2 years of experience in administrative support, office coordination, executive support, or a similar role. Experience using Outlook or similar calendaring tools to manage schedules and coordinate meetings. Proficiency with Microsoft Office Suite or similar productivity tools, especially Excel. Strong written communication skills, including the ability to maintain a professional tone in email correspondence. Ability to prioritize requests, meet deadlines, and remain responsive in a fast-paced environment. Strong attention to detail and follow-through. Experience supporting employee requests, team operations, or administrative workflows. Ability to work in a hybrid environment with required onsite attendance as needed. Preferred Qualifications Experience with hardware purchasing, ordering, fulfillment, or asset coordination. Experience using internal employee, HR, purchasing, or order management systems. Recent experience using administrative tools, productivity platforms, and internal business systems. Experience supporting leaders or teams during organizational change, transitions, or periods of evolving responsibilities. Ability to adapt quickly as needs are identified and responsibilities are defined. Prior experience coordinating across multiple stakeholders, teams, or business functions. Strong customer-service mindset and ability to support employees with professionalism and urgency. Salary Range At Blueprint, we strive to offer competitive pay that reflects the value of our team members. Compensation for this role is influenced by a variety of factors, including skills, education, responsibilities, experience, and geographic market. For candidates based in Washington State, the anticipated salary range is $23– $25 per hour. Please note that we typically do not hire new employees at the top of the posted range. Actual starting pay will be determined based on experience, skills, and internal equity. The final salary and job title may vary depending on the selected candidate’s qualifications and could fall outside the stated range. Equal Opportunity Employer Blueprint Technologies, LLC is an equal employment opportunity employer. Qualified applicants are considered without regard to race, color, age, disability, sex, gender identity or expression, orientation, veteran/military status, religion, national origin, ancestry, marital, or familial status, genetic information, citizenship, or any other status protected by law. If you need assistance or a reasonable accommodation to complete the application process, please reach out to: recruiting@bpcs.com Blueprint believe in the importance of a healthy and happy team, which is why our comprehensive benefits package includes: Medical, dental, and vision coverage Flexible Spending Account 401k program Competitive PTO offerings Parental Leave Opportunities for professional growth and development Location: Hybrid in Redmond, WA", "summaryDescription" : "Administrative Coordinator – Hardware & Operations Support at Blueprint Technologies. Manage operational processes. Coordinate cross-functional teams", "postedDate" : "2026-06-15T23:17:40.797", "createdAt" : "2026-06-15T23:17:40.797", "lastUpdated" : "2026-06-16T09:11:43.804", "ingestTimestamp" : "2026-06-15T23:17:40.797", "mongoId" : "6a3051bbf292fd229cf05be2", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 47840, "salaryAnnualMax" : 52000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Junior", "dataQualityScore" : 0.6666667, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a30609bf292fd229cf917db", "title" : "Administrative Assistant", "company" : "Holder Construction", "industry" : "Real Estate", "salary" : { "min" : 45000.0, "max" : 65000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Administrative Assistant in Franklin Furnace, OH, adjusted for mid-seniority and the construction industry." }, "location" : "Franklin Furnice, OH", "locations" : [ "Franklin Furnice", "OH" ], "timestamp" : "2026-06-16T09:04:35.354", "fingerprint" : "6a4f4b82e51dafccdacbc99d7c2e985cb7b9bead0ee77641432c702f6065b1a9", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/holderconstruction/jobs/4286158009", "externalId" : "4286158009", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Franklin Furnace", "state" : "Ohio", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "38.6068300,-82.8472029" } ], "locationText" : "Franklin Furnace, Ohio, United States", "employmentType" : "FULL_TIME", "technicalSkills" : "Microsoft Office Suite, Word, Excel, Outlook", "professionalSkills" : [ "Cost coding", "Record-keeping" ], "hardSkillsList" : [ "Accounts payable processing", "Invoice management", "Expense categorization" ], "hardSkills" : [ { "name" : "Accounts payable processing", "level" : "intermediate" }, { "name" : "Invoice management", "level" : "intermediate" }, { "name" : "Expense categorization", "level" : "intermediate" } ], "majorSkills" : "Accounts payable, Cost coding, Administrative support", "majorSkillsList" : [ "Accounts payable", "Cost coding", "Administrative support" ], "coreResponsibilities" : "Process vendor invoices, Manage vendor invoices, Ensure timely payments, Maintain accurate record-keeping, Accurately code project costs, Track project costs, Categorize expenses correctly, Liaise with vendors, Liaise with internal teams, Resolve invoicing queries, Resolve cost-related queries, Maintain financial records, Organize financial records, Provide administrative support", "teamCollaboration" : "Internal teams", "domainKnowledge" : "Construction industry", "domainList" : [ "construction-industry" ], "domainSpecificKnowledge" : [ "Construction industry" ], "toolProficiency" : [ "Microsoft Office", "Word", "Excel", "Outlook" ], "communicationSkills" : "Invoicing queries; Cost-related queries", "documentationSkills" : "Financial records documentation", "problemSolvingSkills" : "Resolve queries", "specialRequirements" : "Substance abuse testing, Background screening", "qualificationsBasic" : "Proven experience in administrative roles, Experience with accounts payable, Experience with cost coding, Organizational skills, Attention to detail, Proficiency in Microsoft Office Suite, Excellent communication skills, Excellent interpersonal skills, Ability to work independently, Ability to work as part of a team", "qualificationsPreferred" : "Familiarity with accounting software", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "ABOUT US Holder Construction is a nationally recognized leader in the construction industry, consistently ranked among the top firms on ENR’s Top 400 Contractors list. We are a performance-driven company that believes in rewarding excellence and investing in our people. Our structured career development program empowers associates to grow quickly into expanded roles and responsibilities based on merit. With operations throughout the United States, we offer a highly competitive compensation and benefits package, including: Annual bonus program Paid time off Health, dental, vision, and life insurance 401(k)-retirement plan Night and swing shift differential pay for select roles We are looking for an Administrative Assistant to join our Operations team in Franklin Furnace, OH. This is a full-time, in-person position. Key Responsibilities Accounts Payable: Process and manage vendor invoices, ensuring timely payments and accurate record-keeping. Cost Coding: Accurately code and track project costs, ensuring all expenses are recorded and categorized correctly. Communication: Liaise with vendors and internal teams to resolve any invoicing or cost-related queries. Documentation: Maintain and organize financial records and documentation. Support: Provide administrative support to other departments as needed. Qualifications Required: Proven experience in administrative roles, preferably with a focus on accounts payable and cost coding. Strong organizational skills and attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Excellent communication and interpersonal skills. Ability to work independently and as part of a team. Preferred: Familiarity with accounting software. Holder is committed to Equal Opportunity Employment (EOE). Substance abuse testing and a background screening is a condition of employment and Holder Construction does not sponsor applicants for immigration status or benefits.", "summaryDescription" : "Administrative Assistant at Holder Construction. Skills: Accounts payable, Cost coding, Administrative support. Process vendor invoices. Manage vendor invoices", "postedDate" : "2026-06-15T23:29:00.232", "createdAt" : "2026-06-15T23:29:00.232", "lastUpdated" : "2026-06-16T09:04:35.354", "ingestTimestamp" : "2026-06-15T23:29:00.232", "mongoId" : "6a30609bf292fd229cf917db", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 45000, "salaryAnnualMax" : 65000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Accounts payable processing", "Invoice management", "Expense categorization", "Accounts payable", "Cost coding", "Administrative support", "Record-keeping", "Construction industry", "Microsoft Office", "Word", "Excel", "Outlook" ], "skillCount" : 12, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.8888889, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Construction", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c7dc874d8ee00a0950d6a", "title" : "Construction Coordinator", "company" : "Sonic Internet + Phone", "salary" : { "min" : 70000.0, "max" : 95000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Mid-level Construction Coordinator in Bellflower, United States, adjusted for the Telecommunications industry." }, "location" : "Bellflower, California, United States", "locations" : [ "Bellflower", "California", "United States" ], "timestamp" : "2026-06-16T02:44:15.475", "fingerprint" : "19e6047f257f0c81eb65031eea65c6047d67d38a9272ade5982bbbeb8e62fec5", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://boards.greenhouse.io/sonic/jobs/7997402?gh_jid=7997402", "externalId" : "7997402", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Bellflower", "state" : "California", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "33.8825705,-118.1167679" } ], "locationText" : "Bellflower, California, United States", "employmentType" : "FULL_TIME", "coreResponsibilities" : "Coordinate construction activities, Manage project schedules, Oversee site operations, Ensure compliance with safety regulations, Liaise with contractors and vendors, Track project progress and budget, Resolve site issues, Maintain project documentation", "teamCollaboration" : "Cross-functional teams; Site personnel; External stakeholders", "projectManagementSkills" : [ "Scheduling", "Budget management", "Risk management" ], "domainKnowledge" : "Construction processes; Building codes; Safety regulations", "domainList" : [ "construction-processes", "building-codes", "safety-regulations" ], "domainSpecificKnowledge" : [ "Construction processes", "Building codes", "Safety regulations" ], "communicationSkills" : "Reporting; Negotiation", "documentationSkills" : "Project documentation", "problemSolvingSkills" : "Issue resolution", "outcomesObjectives" : "Complete projects on time; Stay within budget; Ensure site safety", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Position Summary: Sonic’s Construction Coordinator is responsible for coordinating construction efforts through in-house and contract labor for new construction and rebuild projects. The Construction Coordinator is responsible for the quality of work performed by subcontractors and reporting of subcontractor performance. Position Type/Expected Hours of Work: The Construction Coordinator is a full-time (40+ hours per week), non-exempt/hourly position. Typical schedule is Monday through Friday 6am-3pm. Overtime work should be expected for this position. This is a field-based position and requires paid travel to various job sites daily. Location: Bellflower area of LA. Travel: Travel is expected for this position. A valid California Driver’s License and Clean DMV is required. Company vehicle and gas card provided for work use. Qualifications: The functions listed below are a portion of what is required for this position. The job functions will change along with location and may expand at any time. Perform a variety of tasks involving strenuous manual labor on construction projects; perform manual work. Essential Duties and Responsibilities: Read Blueprints and engineering files. Provide field constructability reviews and corrections to engineering plans. Supervise, evaluate and report on subcontracting and in-house personnel’s performance. Coordinate construction efforts through in-house and contract labor for new construction and rebuild projects. Coordinate with engineers and project management in designing revisions to plant. Draw and sketch installation and location of equipment such as splice cabinets, cable routes, utility poles and pole anchors. Monitor contractor performance and insure adherence to terms and conditions of agreements. Perform site inspections for quality control. Coordinate permitting, make-ready process and cable placement. Manage relationships between contractors, crews, city officials and sonic. Communicate with management or designated supervisor regarding concerns about construction progress. Review and process damage claims, failed inspections or gigs. Provide detailed updates to schedules and production rates on a daily and weekly basis. Perform other duties as requested by supervisor. Job Requirements: 3 Years telecommunications technical experience. Ability to problem solve technical situations. Strong basic computer skills with Microsoft Office, Excel, Google Sheets. Knowledge of National Electrical Code and G. O. 95. Ability to prioritize competing tasks with deadlines. Extreme organizational skills. Ability to supervise and motivate others. Knowledge of telecommunication products and services. Compensation Details: $28 - $30/hour Benefits and Perks: Medical + Dental + Vision benefits 401k and Profit Sharing Paid Time Off Education opportunities Paid Comprehensive Training Growth Opportunities Use of company vehicle Company Paid Pregnancy/Bonding Leave Work Environment talk or hear; reach with hands and arms; key/type. The employee is required to walk; use hands to finger, handle, or feel objects, tools or controls; climb stairs; balance; stoop, kneel, crouch or crawl. The employee must lift and/or move up to 80 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Equal Opportunity: Sonic is an equal opportunity employer. Sonic is committed to providing a work environment free of harassment, discrimination, retaliation and disrespectful or other unprofessional conduct based on sex (including pregnancy, childbirth, breastfeeding or related medical conditions), race, religion (including religious dress and grooming practices), color, gender (including gender identity and gender expression), national origin (including language use restrictions and possession of a driver's license issued under Vehicle Code section 12801.9), ancestry, physical or mental disability, medical condition, genetic information, marital status, registered domestic partner status, age, sexual orientation, military and veteran status or any other basis protected by federal, state or local law or ordinance or regulation. It also prohibits discrimination, harassment, disrespectful or unprofessional conduct based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics.", "summaryDescription" : "Construction Coordinator at Sonic Internet + Phone. Coordinate construction activities. Manage project schedules", "postedDate" : "2026-06-14T20:11:52.620", "createdAt" : "2026-06-14T20:11:52.620", "lastUpdated" : "2026-06-16T02:44:15.475", "ingestTimestamp" : "2026-06-14T20:11:52.620", "mongoId" : "6a2c7dc874d8ee00a0950d6a", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 70000, "salaryAnnualMax" : 95000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Scheduling", "Budget management", "Risk management", "Construction processes", "Building codes", "Safety regulations" ], "skillCount" : 6, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.8888889, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Telecommunications", "llmIndustryConfidence" : 0.95 }, { "id" : "6a30a219f292fd229c119047", "title" : "Administrative Assistant", "company" : "Lightspeed Systems", "salary" : { "min" : 24000.0, "max" : 36000.0, "currency" : "EUR", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Junior Administrative Assistant in Bulgaria, adjusted for the education industry and remote work." }, "location" : "Basildon, England, United Kingdom", "locations" : [ "Basildon", "England", "United Kingdom", "REMOTE", "United Kingdom" ], "timestamp" : "2026-06-16T12:25:55.513", "fingerprint" : "49a31a49d0103fa6530067b78cbef8152d6b52dc569e7f8016dd80e39d3a7719", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/lightspeedsystems/jobs/7772295003", "externalId" : "7772295003", "industryFunction" : { }, "structuredLocations" : [ { "country" : "Bulgaria", "continent" : "eu", "workMode" : "remote" } ], "locationText" : "Bulgaria", "experienceMinYears" : 1, "experienceMaxYears" : 3, "experienceLevel" : "Entry", "remoteFriendly" : true, "rawDescription" : "At Lightspeed Systems, we're passionate about helping schools create safer and more effective digital learning environments. Our solutions support millions of students worldwide by providing visibility, safety, and management tools for educational technology. We're looking for an organized and proactive Administrative Assistant to support our day-to-day operations and help keep our teams running smoothly. This is an excellent opportunity for someone early in their administrative career who enjoys organization, coordination, and supporting a busy team environment. As an Administrative Assistant, you will provide administrative and organizational support across multiple departments. You'll help coordinate meetings, manage schedules, organize documents, and support internal events and projects. This role is ideal for someone who is detail-oriented, dependable, and enjoys working in a collaborative environment in the UK. About The Role Coordinate meetings, appointments, and team calendars. Schedule internal and external calls and distribute meeting invitations. Prepare meeting agendas, notes, and follow-up action items when needed. Support travel arrangements, including bookings and itineraries. Assist with planning team meetings, training sessions, and company events. Process expenses and assist with administrative reporting. Support onboarding and administrative activities for new employees. Assist with special projects and administrative tasks as assigned. About You 1–3 years of experience in an administrative, office support, coordinator, or customer service role. Strong organizational skills with excellent attention to detail. Ability to manage multiple tasks and priorities effectively. Strong written and verbal communication skills. Proficiency with Microsoft Office (Outlook, Word, Excel, and PowerPoint). Comfortable learning new systems and tools. Ability to handle confidential information appropriately. Familiarity with expense management systems. Knowledge of Google Workspace. This is a remote position open to candidates residing in the United Kingdom. ABOUT US With more than 25 years of serving education, Lightspeed Systems delivers the most in-depth visibility and control to power exceptional schools where students are safe and engaged; technology is compliant and easily managed; and resources are secure and optimized. Purpose-built for school networks and devices, Lightspeed’s cloud-managed solutions include the most effective web filtering, student safety monitoring, classroom management, device management, and data analytics software available. Headquartered in Austin, Texas, with a European office in London, UK, Lightspeed serves over 23 million students across 31,000 schools in 43 countries, utilizing 15 million devices. Learn more at www.lightspeedsystems.com. We love our employees, and we show it. Our benefits and perks are built to support your overall wellbeing—at work and beyond. Offerings vary by country. ABOUT OUR ATX HQ If your role includes spending time onsite, you will LOVE being at the ranch. Our uniquely Lightspeed (and totally Texas) corporate headquarters has everything Lightspeeders need to get the job done – and a whole lot more. 15,000 sq. ft. of open work area, offices, and huddle rooms Snacks galore and a private chef serving up lunch Tuesday through Thursday every week A state-of-the-art fitness center (with outfitted locker rooms) Physical therapist onsite regularly Indoor and outdoor casual collaboration spots Pet-friendly office environment A golf simulator, go-carts, shuffleboard, corn hole, and MORE fun All within 31 sprawling acres of Live Oak trees that foster a natural habitat for local wildlife. It is not uncommon to be greeted daily by whitetail deer. (Maybe it wants to join your meeting?) Lightspeed Systems is an equal opportunity employer. We are committed to a work environment that supports, inspires, and respects all individuals and in which personnel processes are merit-based and applied without discrimination on the basis of race, color religion, sex, sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, or other protected characteristic.", "summaryDescription" : "Administrative Assistant at Lightspeed Systems", "postedDate" : "2026-06-16T03:16:56.248", "createdAt" : "2026-06-16T03:16:56.248", "lastUpdated" : "2026-06-16T12:25:55.513", "ingestTimestamp" : "2026-06-16T03:16:56.248", "mongoId" : "6a30a219f292fd229c119047", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "<30k", "hasSalary" : false, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Junior", "dataQualityScore" : 0.7777778, "daysOld" : 0, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Education", "llmIndustryConfidence" : 0.95 }, { "id" : "6a306ca6f292fd229cfd5237", "title" : "Administrative Assistant", "company" : "Senior Lifestyle", "industry" : "Hospital And Health Care", "salary" : { "min" : 24.0, "max" : 26.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Snellville, GA, United States", "locations" : [ "Snellville", "GA", "United States" ], "timestamp" : "2026-06-16T11:18:21.680", "fingerprint" : "78741c97db77a3b98621594505024365ec064903f004a3ed6c6e1722e72e4cea", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/SeniorLifestyle1/744000132264237-administrative-assistant", "externalId" : "744000132264237", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Snellville", "state" : "Georgia", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "33.8573280,-84.0199108" } ], "locationText" : "Snellville, Georgia, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "entry", "coreResponsibilities" : "Answer telephones, Handle requests, Perform administrative tasks, Input information into computer, Maintain resident files, Verify file information, Substitute as van driver, Assist in rent collection, Assist in fee recording, Assist in fee depositing, Assist in hiring, Assist in training, Assist in onboarding new team members, Act as assistant to Executive Director, Act as assistant to Business Office Manager", "communicationSkills" : "Professional communication", "qualificationsBasic" : "Valid Driver’s License, Professional communication, Active listening skills, Flexibility, Willingness to help", "qualificationsPreferred" : "Previous administrative experience, Previous hospitality experience", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Do you have HEART? We are looking for individuals who can embrace our mission to purposely brighten and enrich the lives of those we serve with HEART; Hospitality, Excellence, Appreciation, Respect & Teamwork. In this role you will be responsible for assisting with day-to-day operational and administrative tasks. * Responsible for answering telephones and handling requests to extent that knowledge and ability allow. * Responsible for administrative tasks, including imputing info into the computer. * Responsible for maintaining resident files, including verifying all info within the file. * Act as substitute van driver when necessary. * Assist in collection, recording, and depositing rent payments and other fees. * Assist in hiring, training, and onboarding new team members. * Act as assistant to the Executive Director and Business Office Manager. ## Qualifications * No experience required, but previous administrative/hospitality experience is a plus. * You currently have a valid Driver’s License. * You are able to professionally communicate and listen to residents, guests, and coworkers. * You are flexible and eager to help out wherever you can. ## Additional Information Senior Lifestyle offers a comprehensive benefits plan to eligible team members including health, dental, vision, retirement benefits, short-term disability, long-term disability, and paid time off. All Senior Lifestyle positions are eligible to use DailyPay, an application that allows you to access your earned but unpaid wages before your next payday. Senior Lifestyle requires that all employees provide proof of COVID-19 vaccination unless exempt due to medical, religious, or personal beliefs. Government requirements or exclusions may apply. Hourly wage from $24 to $26 per hour.", "summaryDescription" : "Administrative Assistant at Senior Lifestyle. Answer telephones. Handle requests", "postedDate" : "2026-06-15T18:49:20.000", "createdAt" : "2026-06-16T00:23:55.134", "lastUpdated" : "2026-06-16T11:18:21.680", "ingestTimestamp" : "2026-06-16T00:23:55.134", "mongoId" : "6a306ca6f292fd229cfd5237", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 49920, "salaryAnnualMax" : 54080, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.8888889, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.92 }, { "id" : "6a305568f292fd229cf1f3cf", "title" : "Administrative Assistant", "company" : "Senior Lifestyle", "industry" : "Hospital And Health Care", "salary" : { "min" : 24.0, "max" : 26.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Snellville, GA, United States", "locations" : [ "Snellville", "GA", "United States" ], "timestamp" : "2026-06-16T08:07:46.717", "fingerprint" : "79155c0fe21eaffc8ab10d65c25905ac556ee0705c30d5f34a75745c6aedecee", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/SeniorLifestyle1/744000132264237-administrative-assistant", "externalId" : "744000132264237", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Snellville", "state" : "Georgia", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "33.8573280,-84.0199108" } ], "locationText" : "Snellville, Georgia, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "entry", "coreResponsibilities" : "Answer telephones, Handle requests, Perform administrative tasks, Input information into computer, Maintain resident files, Verify file information, Substitute van driver, Assist in rent collection, Assist in fee collection, Assist in rent deposit, Assist in fee deposit, Assist in hiring, Assist in training, Assist in onboarding new team members, Act as assistant to Executive Director, Act as assistant to Business Office Manager", "communicationSkills" : "Professional communication", "qualificationsBasic" : "Valid Driver's License, Professional communication, Active listening skills, Flexibility, Willingness to help", "qualificationsPreferred" : "Previous administrative experience, Previous hospitality experience", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Do you have HEART? We are looking for individuals who can embrace our mission to purposely brighten and enrich the lives of those we serve with HEART; Hospitality, Excellence, Appreciation, Respect & Teamwork. In this role you will be responsible for assisting with day-to-day operational and administrative tasks. * Responsible for answering telephones and handling requests to extent that knowledge and ability allow. * Responsible for administrative tasks, including imputing info into the computer. * Responsible for maintaining resident files, including verifying all info within the file. * Act as substitute van driver when necessary. * Assist in collection, recording, and depositing rent payments and other fees. * Assist in hiring, training, and onboarding new team members. * Act as assistant to the Executive Director and Business Office Manager. ## Qualifications * No experience required, but previous administrative/hospitality experience is a plus. * You currently have a valid Driver’s License. * You are able to professionally communicate and listen to residents, guests, and coworkers. * You are flexible and eager to help out wherever you can. ## Additional Information Senior Lifestyle offers a comprehensive benefits plan to eligible team members including health, dental, vision, retirement benefits, short-term disability, long-term disability, and paid time off. All Senior Lifestyle positions are eligible to use DailyPay, an application that allows you to access your earned but unpaid wages before your next payday. Senior Lifestyle requires that all employees provide proof of COVID-19 vaccination unless exempt due to medical, religious, or personal beliefs. Government requirements or exclusions may apply. Hourly wage from $24 to $26 per hour.", "summaryDescription" : "Administrative Assistant at Senior Lifestyle. Answer telephones. Handle requests", "postedDate" : "2026-06-15T18:49:20.000", "createdAt" : "2026-06-15T23:41:51.145", "lastUpdated" : "2026-06-16T08:07:46.717", "ingestTimestamp" : "2026-06-15T23:41:51.145", "mongoId" : "6a305568f292fd229cf1f3cf", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 49920, "salaryAnnualMax" : 54080, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.8888889, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.92 }, { "id" : "6a3051d0f292fd229cf0732b", "title" : "Administrative Assistant", "company" : "Levanta", "industry" : "E-Commerce", "salary" : { "min" : 45000.0, "max" : 65000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Entry-level Administrative Assistant in the US Technology industry, adjusted for a remote role in California." }, "location" : "California (Remote)", "locations" : [ "California (Remote)", "Florida (Remote)", "Michigan (Remote)", "New York (Remote)", "Ohio (Remote)", "Texas (Remote)", "Utah (Remote)", "Washington (Remote)" ], "timestamp" : "2026-06-16T10:49:29.776", "fingerprint" : "19fe6b934d3e8878302bc00dbfc885cc884086b3091c481bd0c1a28a8d1c6052", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/levanta/jobs/5257642008", "externalId" : "5257642008", "industryFunction" : { }, "structuredLocations" : [ { "state" : "California", "country" : "United States", "continent" : "na", "workMode" : "remote" } ], "locationText" : "California, United States", "technicalSkills" : "Google Workspace, Slack, Notion, HRIS platforms", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement" ], "hardSkillsList" : [ "State compliance tracking", "Record keeping", "Document organization" ], "softSkillsList" : [ "Discretion" ], "hardSkills" : [ { "name" : "State compliance tracking", "level" : "intermediate" }, { "name" : "Record keeping", "level" : "intermediate" }, { "name" : "Document organization", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Discretion" } ], "majorSkills" : "Operations support, Administrative tasks, Compliance tracking", "majorSkillsList" : [ "Operations support", "Administrative tasks", "Compliance tracking" ], "coreResponsibilities" : "Monitor virtual mailbox, Route correspondence, Handle correspondence, Track state compliance requirements, Maintain state compliance requirements, Coordinate new hire merchandise shipping, Coordinate new hire swag shipping, Support internal people operations, Support admin tasks, Organize onboarding logistics, Organize documents, Maintain records, Flag items needing attention, Follow up on loose ends", "teamCollaboration" : "Internal people operations; Admin tasks", "domainKnowledge" : "State business compliance; Registered agent services; Annual reports", "domainList" : [ "state-business-compliance", "registered-agent-services", "annual-reports" ], "domainSpecificKnowledge" : [ "State business compliance", "Registered agent services", "Annual reports" ], "toolProficiency" : [ "Google Workspace", "Slack", "Notion", "HRIS platforms" ], "communicationSkills" : "Clear communication; Professional communication", "continuousLearning" : "Professional growth; Advancement opportunities", "innovationCreativity" : "Innovation encouragement; Creativity encouragement", "qualificationsBasic" : "Permanent address in hub state", "qualificationsPreferred" : "Prior experience as administrative assistant, Prior experience as virtual assistant, Prior experience as operations support, Familiarity with state business compliance, Experience with Google Workspace, Experience with Slack, Experience with Notion, Experience with standard HRIS platforms, Background supporting small teams, Background supporting remote-first teams", "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "Levanta is the leading affiliate marketing platform for marketplace sellers, helping Amazon, Shopify and Walmart brands unlock a scalable, cost-effective marketing channel through direct affiliate partnerships. With access to over 70,000 vetted publishers, influencers, affiliates, and media buyers in Levanta’s Creator Marketplace, sellers can drive high-quality external traffic to their stores, control commissions, improve organic search rankings, and benefit from referral kickbacks on sales generated by their affiliates. We're a growing team looking for a reliable, detail-oriented Administrative Assistant to help keep our day-to-day operations running smoothly. What you'll be doing: Monitoring our virtual mailbox and routing/handling correspondence Helping track and maintain state compliance requirements across multiple jurisdictions Coordinating new hire merchandise/swag shipping requests Supporting internal people operations and admin tasks (onboarding logistics, document organization, record keeping, etc.) Generally keeping things moving — flagging what needs attention, following up on loose ends, and being a dependable second set of hands You'll be a great fit if you: Are highly organized and proactive — you notice the small stuff before it becomes a problem Communicate clearly and professionally Can work independently without needing to be micromanaged Are comfortable juggling recurring tasks and one-off requests across multiple tools Treat sensitive/HR-adjacent information with discretion Nice to have: Prior experience as an administrative assistant, virtual assistant, or operations support Familiarity with state business compliance (registered agent services, annual reports, etc.) Experience with tools like Google Workspace, Slack, Notion, and standard HRIS platforms Background supporting small or remote-first teams What Levanta Offers: A dynamic and supportive work environment where innovation and creativity are encouraged. Competitive salary and benefits package. Open vacation and sick policy, take the time you need. Opportunity for professional growth and advancement within a rapidly expanding startup. A culture that values diversity, inclusion, and the impact of every team member on our success. Must have a permanent address in one of our hub states: California, Florida, New York, Ohio, Utah, Texas, Michigan, or Washington.", "summaryDescription" : "Administrative Assistant at Levanta. Skills: Operations support, Administrative tasks, Compliance tracking. Monitor virtual mailbox. Route correspondence", "postedDate" : "2026-06-15T23:20:28.019", "createdAt" : "2026-06-15T23:20:28.019", "lastUpdated" : "2026-06-16T10:49:29.776", "ingestTimestamp" : "2026-06-15T23:20:28.019", "mongoId" : "6a3051d0f292fd229cf0732b", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 45000, "salaryAnnualMax" : 65000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "State compliance tracking", "Record keeping", "Document organization", "Discretion", "Operations support", "Administrative tasks", "Compliance tracking", "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement", "State business compliance", "Registered agent services", "Annual reports", "Google Workspace", "Slack", "Notion", "HRIS platforms" ], "skillCount" : 20, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.7777778, "daysOld" : 0, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a3058cdf292fd229cf4424c", "title" : "Administrative Assistant", "company" : "Terrestris Global Solutions", "industry" : "Government", "salary" : { "min" : 38000.0, "max" : 52000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Entry-level Administrative Assistant in Suitland, United States, adjusted for the government industry." }, "location" : "Suitland, MD", "locations" : [ "Suitland", "MD" ], "timestamp" : "2026-06-16T06:17:26.203", "fingerprint" : "4565621cab9616733797799ff2d6aa208aaeaaf2c2e849d8874fb17bc682ea15", "source" : "breezyhr", "language" : "en", "applyUrl" : "https://terrestris-global-solutions.breezy.hr/p/4d88b66cf9d201-administrative-assistant", "externalId" : "4d88b66cf9d201", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Suitland", "state" : "Maryland", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "38.8501136,-76.9255846" } ], "locationText" : "Suitland, Maryland, United States", "employmentType" : "FULL_TIME", "coreResponsibilities" : "Provide administrative support, Provide clerical support", "domainKnowledge" : "Economic analysis", "domainList" : [ "economic-analysis" ], "domainSpecificKnowledge" : [ "Economic analysis" ], "qualificationsBasic" : "Administrative support services", "workSiteFlexibility" : "Onsite", "rawDescription" : "Are you looking for a Challenge? 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Provide clerical support", "createdAt" : "2026-06-15T22:12:35.100", "lastUpdated" : "2026-06-16T06:17:26.203", "ingestTimestamp" : "2026-06-15T22:12:35.100", "mongoId" : "6a3058cdf292fd229cf4424c", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 38000, "salaryAnnualMax" : 52000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Economic analysis" ], "skillCount" : 1, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.7777778, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Government", "llmIndustryConfidence" : 0.9 }, { "id" : "6a306ca6f292fd229cfd523c", "title" : "Administrative Assistant", "company" : "Senior Lifestyle", "industry" : "Hospital And Health Care", "salary" : { "min" : 17.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Chicago, IL, United States", "locations" : [ "Chicago", "IL", "United States" ], "timestamp" : "2026-06-16T11:33:22.605", "fingerprint" : "fd050498106113d7b3394952e6976131d71b5a3e36b1feba4ff763e6123873ff", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/SeniorLifestyle1/744000132241417-administrative-assistant", "externalId" : "744000132241417", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Chicago", "state" : "Illinois", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "41.8755616,-87.6244212" } ], "locationText" : "Chicago, Illinois, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "entry", "coreResponsibilities" : "Assist with day-to-day operational tasks, Assist with day-to-day administrative tasks, Answer telephones, Handle requests to extent of knowledge and ability, Perform administrative tasks, Input information into the computer, Assist in leasing apartments, Maintain resident files, Verify all information within resident files, Act as substitute van driver when necessary, Assist in collection of rent payments, Assist in recording of rent payments, Assist in depositing rent payments, Assist in collection of other fees, Assist in recording of other fees, Assist in depositing other fees", "communicationSkills" : "Professional communication", "specialRequirements" : "Works on Saturdays, Works on Sundays", "qualificationsBasic" : "Valid Driver’s License, Able to professionally communicate, Able to listen to residents, guests, and coworkers, Flexible, Eager to help out wherever you can", "qualificationsPreferred" : "Previous administrative experience, Previous hospitality experience", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Do you have HEART? We are looking for individuals who can embrace our mission to purposely brighten and enrich the lives of those we serve with HEART; Hospitality, Excellence, Appreciation, Respect & Teamwork. In this role you will be responsible for assisting with day-to-day operational and administrative tasks. * $17.00 Hr - 40 Hr/W - 8:30 am to 5:00 pm * Works on Saturdays and Sundays * Responsible for answering telephones and handling requests to extent that knowledge and ability allow. * Responsible for administrative tasks, including imputing info into the computer. * Assist in leasing apartments. * Responsible for maintaining resident files, including verifying all info within the file. * Act as substitute van driver when necessary. * Assist in collection, recording, and depositing rent payments and other fees. ## Qualifications * No experience required, but previous administrative/hospitality experience is a plus. * You currently have a valid Driver’s License. * You are able to professionally communicate and listen to residents, guests, and coworkers. * You are flexible and eager to help out wherever you can. ## Additional Information Senior Lifestyle offers a comprehensive benefits plan to eligible team members including health, dental, vision, retirement benefits, short-term disability, long-term disability, and paid time off. All Senior Lifestyle positions are eligible to use DailyPay, an application that allows you to access your earned but unpaid wages before your next payday. Senior Lifestyle requires that all employees provide proof of COVID-19 vaccination unless exempt due to medical, religious, or personal beliefs. Government requirements or exclusions may apply.", "summaryDescription" : "Administrative Assistant at Senior Lifestyle. Assist with day-to-day operational tasks. Assist with day-to-day administrative tasks", "postedDate" : "2026-06-15T16:20:05.000", "createdAt" : "2026-06-16T00:18:49.513", "lastUpdated" : "2026-06-16T11:33:22.605", "ingestTimestamp" : "2026-06-16T00:18:49.513", "mongoId" : "6a306ca6f292fd229cfd523c", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 35360, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.8888889, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.92 }, { "id" : "6a305568f292fd229cf1f3d4", "title" : "Administrative Assistant", "company" : "Senior Lifestyle", "industry" : "Hospital And Health Care", "salary" : { "min" : 17.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Chicago, IL, United States", "locations" : [ "Chicago", "IL", "United States" ], "timestamp" : "2026-06-16T12:07:12.525", "fingerprint" : "2f2662508e0dfc2320db2a8d198a27c658f199835b0d247fcda319bc5e946d1f", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/SeniorLifestyle1/744000132241417-administrative-assistant", "externalId" : "744000132241417", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Chicago", "state" : "Illinois", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "41.8755616,-87.6244212" } ], "locationText" : "Chicago, Illinois, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "entry", "coreResponsibilities" : "Answer telephones, Handle requests, Perform administrative tasks, Input information into computer, Assist in leasing apartments, Maintain resident files, Verify all info within file, Act as substitute van driver, Assist in collection of rent payments, Assist in recording of rent payments, Assist in depositing rent payments", "communicationSkills" : "Professional communication", "qualificationsBasic" : "Valid Driver’s License, Able to professionally communicate, Able to listen to residents, guests, and coworkers, Flexible and eager to help out", "qualificationsPreferred" : "Previous administrative experience, Previous hospitality experience", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Do you have HEART? We are looking for individuals who can embrace our mission to purposely brighten and enrich the lives of those we serve with HEART; Hospitality, Excellence, Appreciation, Respect & Teamwork. In this role you will be responsible for assisting with day-to-day operational and administrative tasks. * $17.00 Hr - 40 Hr/W - 8:30 am to 5:00 pm * Works on Saturdays and Sundays * Responsible for answering telephones and handling requests to extent that knowledge and ability allow. * Responsible for administrative tasks, including imputing info into the computer. * Assist in leasing apartments. * Responsible for maintaining resident files, including verifying all info within the file. * Act as substitute van driver when necessary. * Assist in collection, recording, and depositing rent payments and other fees. ## Qualifications * No experience required, but previous administrative/hospitality experience is a plus. * You currently have a valid Driver’s License. * You are able to professionally communicate and listen to residents, guests, and coworkers. * You are flexible and eager to help out wherever you can. ## Additional Information Senior Lifestyle offers a comprehensive benefits plan to eligible team members including health, dental, vision, retirement benefits, short-term disability, long-term disability, and paid time off. All Senior Lifestyle positions are eligible to use DailyPay, an application that allows you to access your earned but unpaid wages before your next payday. Senior Lifestyle requires that all employees provide proof of COVID-19 vaccination unless exempt due to medical, religious, or personal beliefs. Government requirements or exclusions may apply.", "summaryDescription" : "Administrative Assistant at Senior Lifestyle. Answer telephones. Handle requests", "postedDate" : "2026-06-15T16:20:05.000", "createdAt" : "2026-06-15T23:41:20.127", "lastUpdated" : "2026-06-16T12:07:12.525", "ingestTimestamp" : "2026-06-15T23:41:20.127", "mongoId" : "6a305568f292fd229cf1f3d4", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 35360, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.8888889, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.9 }, { "id" : "6a0d821658b93c861e961808", "title" : "Administrative Coordinator", "company" : "SMU", "industry" : "Education", "salary" : { "min" : 25.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "TX-Dallas", "locations" : [ "TX-Dallas" ], "timestamp" : "2026-06-16T05:29:28.044", "fingerprint" : "89e5e66b0eaf0bd69b487d92d5082a6622706dc57a73ddd8a852bd4510909e3b", "source" : "taleo", "language" : "en", "applyUrl" : "https://smu.taleo.net/careersection/ex/jobdetail.ftl?job=77073", "externalId" : "77073", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Dallas", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "32.7762719,-96.7968559" } ], "locationText" : "Dallas, Texas, United States", "technicalSkills" : "Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Publisher, Microsoft Access, PeopleSoft, Pivot Tables", "professionalSkills" : [ "Admissions support", "Event support", "Faculty support", "Classroom support", "Data entry", "Report generation" ], "hardSkillsList" : [ "Data collection", "Background checks", "Liability insurance", "Photo releases" ], "hardSkills" : [ { "name" : "Data collection", "level" : "intermediate" }, { "name" : "Background checks", "level" : "intermediate" }, { "name" : "Liability insurance", "level" : "intermediate" }, { "name" : "Photo releases", "level" : "intermediate" } ], "majorSkills" : "Administrative support, Front office reception, Admissions processing", "majorSkillsList" : [ "Administrative support", "Front office reception", "Admissions processing" ], "coreResponsibilities" : "Coordinate reception area coverage, Answer incoming phone calls, Respond to email inquiries, Greet and direct visitors, Maintain program calendar, Order supplies, Maintain program/student listserv, Send non-curricular email announcements, Prepare graduation cards, Provide administrative support, Prepare beginning and end of term documents, Monitor student background checks, Monitor student liability insurance, Monitor student photo releases, Monitor protection of minor training, Enter data into spreadsheets, Collect CACREP data, Track faculty advising, Maintain alumni email list, Update admission spreadsheet, Run reports, Monitor applicant status, Relay applicant status, Upload liability insurance certificates, Upload protection of minors certificates, Check for expired liability insurance, Monitor applications, Prepare advising sessions, Prepare orientation sessions, Prepare guest lecture events, Prepare Advisory Board events, Prepare faculty workshops, Prepare counseling meetings, Review admission applications, Prepare for interview days, Submit catering requests, Coordinate catering requests, Submit room reservations, Coordinate room reservations, Serve as back up for critical functions, Maintain office operations, Stay up-to-date on program changes, Fill in when needed", "teamCollaboration" : "Work with Program Specialist; Work with Department Chair; Work with Program Director; Work with faculty; Work with students; Interact with public; Interact with staff; Interact with administrators", "domainKnowledge" : "CACREP data collection; Clinical mental health counseling; School counseling; Marriage counseling; Couple counseling", "domainList" : [ "cacrep-data-collection", "clinical-mental-health-counseling", "school-counseling", "marriage-counseling", "couple-counseling" ], "domainSpecificKnowledge" : [ "CACREP data collection", "Clinical mental health counseling", "School counseling", "Marriage counseling", "Couple counseling" ], "toolProficiency" : [ "Slate" ], "communicationSkills" : "Email etiquette; Phone etiquette", "documentationSkills" : "Photo releases; Liability insurance certificates; Protection of minors certificates", "continuousLearning" : "Professional development opportunities; Tuition benefits", "specialRequirements" : "Occasional evening work, Occasional weekend work, Sit for long periods, Bend, Reach above shoulders, Carry/lift 25 lbs", "qualificationsBasic" : "Associate's degree required, Microsoft Word skills, Microsoft Excel skills, Microsoft PowerPoint skills, Microsoft Publisher skills, Appropriate phone etiquette, Appropriate email etiquette, Comfort interacting with all audiences", "qualificationsPreferred" : "Experience managing p-card, Experience with financial responsibilities, Knowledge of Microsoft Access, Knowledge of PeopleSoft, Knowledge of Pivot Tables", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Hourly Range: $25.65 per hour About SMU SMU’s more than 12,000 diverse, high-achieving students come from all 50 states and 80 countries to take advantage of the University’s small classes, hands-on research opportunities, leadership development, community service, international study and innovative programs. The University offers a strong foundation in the humanities and sciences and undergraduate, graduate and professional degree programs through eight schools. Now in its second century of achievement, SMU is increasingly recognized for the ways it supports students, faculty and alumni as they become ethical leaders in their professions and communities. Now in its second century of achievement, SMU is increasingly recognized for the ways it supports students, faculty and alumni as they become ethical leaders in their professions and communities. The University’s entrepreneurial spirit lives in people from every academic discipline who see opportunities to create something new in the world – and work hard to bring their innovations to life. SMU’s relationship with Dallas – the dynamic center of one of the nation’s fastest-growing regions – offers unique learning, research, social and career opportunities that provide a launch pad for our students, faculty and alumni to make a global impact. On the most beautiful college campus in the country, SMU Mustangs are energized by unbridled opportunities – from teaching, learning and research to creativity, performance and athletic endeavor. About the Department: The Department of Counseling is a part of the prestigious Annette Caldwell Simmons School of Education at Southern Methodist University. SMU Counseling program is ranked nationally among the top 10 best value schools and offers three CACREP accredited Specialties: Clinical Mental Health; Marriage, Couple & Family; and School Counseling. The department maintains approximately 300 graduate students whose capstone experience is practiced in the state-of-the-art SMU Center for Family Counseling under the supervision of distinctive clinical faculty. The Center offers counseling services to the community and provides a laboratory experience for students prior to clinical internship. Supportive faculty work collaboratively to sustain a nurturing and innovative environment focused on embracing diversity, pluralism, and advocacy, which is the hallmark of the program and has contributed to its ongoing success. About the Position: This role is an on-campus, in-person position. The Coordinator provides administrative support to the Program Specialist as well as to the Department Chair, Program Director, faculty, and students. Oversees front office reception area duties and regularly interacts with multiple constituents including students, prospective students, faculty, staff and the general public. This person is the first point of contact with anyone who calls the office or comes in person. Receives guests and directs them accordingly. Provides wide-ranging administrative support in areas of admissions, events and faculty/classroom support. Essential Functions: Coordinates reception area coverage, answers incoming phone calls, responds to email inquiries, greets and directs all in person visitors and maintains program calendar. Order supplies. Maintains program/student listserv and sends out non-curricular email announcements to students. Prepares graduation cards every semester for faculty signature and mailing. Provides administrative support for day to day operations. Prepares beginning and end of term documents. Monitors and coordinates student background checks, liability insurance, photo releases and protection of minor training. Enters data into operational spreadsheets such as CACREP data collection (KPI's), Faculty Advising, Alumni email list and admission spreadsheet. Run reports, monitor and relay status of applicants in Slate to Program Specialist and Program Director. Upload updated liability insurance and protection of minors certificates to Slate for each student. Run report to check for students with expired liability insurance. Monitor Slate for applications each semester. Provides support in preparing for large group advising sessions, faculty/adjunct orientation sessions, guest lecture events, Advisory Board events, faculty workshops and counseling meetings. Provides administrative support in reviewing admission applications and with preparations for interview days (PONI Days). Submits and coordinates catering request and room reservations. Serve as a back up for critical functions to maintain office operations. Stay up-to-date on program changes and operations in order to fill in when needed. Occasional evening and/or weekend work is required for special events. Education and Experience: Associate's degree is required. Candidate with degree in field of study in Business Education, Social Science and Humanities is preferred. A minimum of two (2) years of office administration experience is required. Knowledge, Skills and Abilities: The ideal candidate must have office administration experience. Must also demonstrate strong interpersonal and verbal communication skills, with the ability to communicate broadly across the University and develop and maintain effective relationships with a wide range of constituencies. Must also demonstrate strong written communication skills. Speed and accuracy is an essential element in this fast-paced office where many interruptions are the norm. This position requires appropriate phone and email etiquette and level of comfort interacting with all audiences including the public, staff, faculty, students and administrators. Candidate with experience managing a p-card or financial responsibilities is preferred. Candidate must be highly skilled in Microsoft Word, Microsoft Excel, Microsoft PowerPoint and Microsoft Publisher. Knowledge of Microsoft Access is a plus. Knowledge of PeopleSoft and Pivot Tables preferred. Physical and Environmental Demands: Sit for long periods of time Bend Reach above shoulders Carry/lift 25 lbs. Deadline to Apply: June 8, 2026 Priority consideration may be given to those submissions received by May 25, 2026. EEO Statement: SMU will not discriminate in any program or activity on the basis of race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity and expression. The Executive Director for Access and Equity/Title IX Coordinator is designated to handle inquiries regarding nondiscrimination policies and may be reached at the Perkins Administration Building, Room 204, 6425 Boaz Lane, Dallas, TX 75205, 214-768-3601, accessequity@smu.edu . Benefits: SMU offers staff a broad, competitive array of health and related benefit s. In addition to traditional benefits such as health, dental, and vision plans, SMU offers a wide range of wellness programs to help attract, support, and retain our employees whose work continues to make SMU an outstanding education and research institution. SMU is committed to providing an array of retirement programs that benefit and protect you and your family throughout your working years at SMU and, if you meet SMU's retirement eligibility criteria, during your retirement years after you leave SMU. The value of learning at SMU isn't just about preparing our students for the future. Employees have access to a wide variety of professional and personal development opportunities , including tuition benefits . USA-TX-Dallas", "summaryDescription" : "Administrative Coordinator at SMU. Skills: Administrative support, Front office reception, Admissions processing. Coordinate reception area coverage. Answer incoming phone calls", "createdAt" : "2026-06-14T20:44:08.020", "lastUpdated" : "2026-06-16T05:29:28.044", "ingestTimestamp" : "2026-06-14T20:44:08.020", "mongoId" : "6a0d821658b93c861e961808", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 52000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Data collection", "Background checks", "Liability insurance", "Photo releases", "Administrative support", "Front office reception", "Admissions processing", "Admissions support", "Event support", "Faculty support", "Classroom support", "Data entry", "Report generation", "CACREP data collection", "Clinical mental health counseling", "School counseling", "Marriage counseling", "Couple counseling", "Slate" ], "skillCount" : 19, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.6666667, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Education", "llmIndustryConfidence" : 0.95 }, { "id" : "6a305785f292fd229cf3abbc", "title" : "Administrative Project Coordinator", "company" : "HDR", "salary" : { "min" : 65000.0, "max" : 85000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Administrative Project Coordinator in Phoenix, AZ, adjusted for mid-seniority and the engineering industry." }, "location" : "United States-Arizona-Phoenix", "locations" : [ "United States-Arizona-Phoenix" ], "timestamp" : "2026-06-16T08:39:16.048", "fingerprint" : "0ae5ed8834d189544781bf603e35368374238ebf6951a6149767794f552d7b91", "source" : "taleo", "language" : "en", "applyUrl" : "https://hdr.taleo.net/careersection/ex/jobdetail.ftl?job=783321", "externalId" : "783321", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Phoenix", "state" : "Arizona", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "33.4484367,-112.0741410" } ], "locationText" : "Phoenix, Arizona, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "majorSkills" : "Project coordination, Document management", "majorSkillsList" : [ "Project coordination", "Document management" ], "coreResponsibilities" : "Type project documents, Format project documents, Organize project documents, Order insurance, Monitor insurance certificates, Apply quality assurance guidelines, Coordinate meetings, Coordinate presentations, Exhibit professionalism with clients, Work with Project Managers, Work with project teams, Assist with project guides, Assist with project reviews, Assist with project invoices, Assist with expense reports, Perform other duties", "qualificationsBasic" : "Type project documents, Format project documents, Organize project documents, Order insurance, Monitor insurance certificates, Apply quality assurance guidelines, Coordinate meetings, Coordinate presentations, Exhibit professionalism with clients, Work with Project Managers, Work with project teams, Assist with project guides, Assist with project reviews, Assist with project invoices, Assist with expense reports", "qualificationsPreferred" : "Bachelor's degree, Project coordinator experience, Architecture office experience, Assist with meeting minutes", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? Watch Our Story: ' https://www.hdrinc.com/our-story' Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world. In the role of Administrative Project Coordinator, we'll count on you to: Type, format and organize project documents, reports, specifications and correspondence Create and maintain paper and electronic files Order insurance and monitor insurance certificates Apply company quality assurance guidelines and procedures for project document management Assist with and help coordinate meetings and presentations Exhibit professionalism with clients Work with multiple Project Managers and project teams as needed Assist with project guides, project reviews, project invoices and expense reports as needed Perform other duties as needed Preferred Qualifications Bachelor's degree Prior experience working as a project coordinator in an architecture office Proficiency in assisting with the creation of meeting minutes for project teams", "summaryDescription" : "Administrative Project Coordinator at HDR. Skills: Project coordination, Document management. Type project documents. 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In the role of Administrative Project Coordinator, we'll count on you to: Type, format and organize project documents, reports, specifications and correspondence Create and maintain paper and electronic files Order insurance and monitor insurance certificates Apply company quality assurance guidelines and procedures for project document management Assist with and help coordinate meetings and presentations Exhibit professionalism with clients Work with multiple Project Managers and project teams as needed Assist with project guides, project reviews, project invoices and expense reports as needed Perform other duties as needed Preferred Qualifications Bachelor's degree Prior experience working as a project coordinator in an architecture office Proficiency in assisting with the creation of meeting minutes for project teams", "summaryDescription" : "Administrative Project Coordinator at HDR. Skills: Project coordination, Document management. Type project documents. Format project documents", "createdAt" : "2026-06-15T23:08:40.047", "lastUpdated" : "2026-06-16T08:29:17.741", "ingestTimestamp" : "2026-06-15T23:08:40.047", "mongoId" : "6a3057abf292fd229cf3cce3", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 65000, "salaryAnnualMax" : 85000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Project coordination", "Document management" ], "skillCount" : 2, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Engineering", "llmIndustryConfidence" : 0.85 }, { "id" : "6a305799f292fd229cf3bdd6", "title" : "Administrative Project Coordinator", "company" : "HDR", "salary" : { "min" : 65000.0, "max" : 85000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline data for an Administrative Project Coordinator in Phoenix, AZ, adjusted for mid-seniority and the engineering industry." }, "location" : "United States-Arizona-Phoenix", "locations" : [ "United States-Arizona-Phoenix" ], "timestamp" : "2026-06-16T07:39:42.723", "fingerprint" : "6c81aa38a458ca6131fba18e09723f7223af12ad3a2d62c93915a7fa3af0514a", "source" : "taleo", "language" : "en", "applyUrl" : "https://hdr.taleo.net/careersection/ex/jobdetail.ftl?job=783321", "externalId" : "783321", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Phoenix", "state" : "Arizona", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "33.4484367,-112.0741410" } ], "locationText" : "Phoenix, Arizona, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "coreResponsibilities" : "Type project documents, Format project documents, Organize project documents, Order insurance, Monitor insurance certificates, Apply quality assurance guidelines, Assist with meetings, Coordinate meetings, Assist with presentations, Exhibit professionalism with clients, Work with Project Managers, Work with project teams, Assist with project guides, Assist with project reviews, Assist with project invoices, Assist with expense reports, Perform other duties", "qualificationsBasic" : "Type project documents, Format project documents, Organize project documents, Order insurance, Monitor insurance certificates, Apply quality assurance guidelines, Assist with meetings, Coordinate meetings, Assist with presentations, Exhibit professionalism with clients, Work with Project Managers, Work with project teams, Assist with project guides, Assist with project reviews, Assist with project invoices, Assist with expense reports", "qualificationsPreferred" : "Bachelor's degree, Project coordinator experience, Architecture office experience, Assist with meeting minutes", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? Watch Our Story: ' https://www.hdrinc.com/our-story' Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world. In the role of Administrative Project Coordinator, we'll count on you to: Type, format and organize project documents, reports, specifications and correspondence Create and maintain paper and electronic files Order insurance and monitor insurance certificates Apply company quality assurance guidelines and procedures for project document management Assist with and help coordinate meetings and presentations Exhibit professionalism with clients Work with multiple Project Managers and project teams as needed Assist with project guides, project reviews, project invoices and expense reports as needed Perform other duties as needed Preferred Qualifications Bachelor's degree Prior experience working as a project coordinator in an architecture office Proficiency in assisting with the creation of meeting minutes for project teams", "summaryDescription" : "Administrative Project Coordinator at HDR. Type project documents. Format project documents", "createdAt" : "2026-06-15T23:09:28.453", "lastUpdated" : "2026-06-16T07:39:42.723", "ingestTimestamp" : "2026-06-15T23:09:28.453", "mongoId" : "6a305799f292fd229cf3bdd6", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 65000, "salaryAnnualMax" : 85000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.6666667, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Engineering", "llmIndustryConfidence" : 0.85 }, { "id" : "6a2c6c3e74d8ee00a0917b4b", "title" : "Administrative Assistant", "company" : "Centennial Real Estate Company LLC", "industry" : "Real Estate", "salary" : { "min" : 54979.0, "max" : 60000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Centennial", "locations" : [ "Centennial" ], "timestamp" : "2026-06-16T04:56:19.872", "fingerprint" : "ea199c1cb5f21544b4b5cde25adcb5edf0f6780fbe8fe101e837db77bff1fffb", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/centennial/jobs/5153722007", "externalId" : "5153722007", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Centennial", "state" : "Colorado", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "39.5791550,-104.8769227" } ], "locationText" : "Centennial, Colorado, United States", "employmentType" : "FULL_TIME", "technicalSkills" : "MS Office, Outlook, Word, Excel, Yardi, MRI", "professionalSkills" : [ "Office administration", "Data entry", "Record keeping", "Insurance documentation management", "Rent payment processing", "Sales data input", "Vendor request processing", "Invoice processing", "Accounts review", "Asset register maintenance", "Utility invoice monitoring", "Strategic goal setting" ], "hardSkillsList" : [ "Basic math skills", "Data entry", "Filing", "Telephone operation" ], "softSkillsList" : [ "Interpersonal skills", "Organizational skills", "Time management skills", "Verbal communication skills", "Written communication skills", "Independent work ability", "Teamwork ability", "Manages competing", "Dealing with delays", "Patience", "Listening skills", "Interpersonal skills", "Personable", "Attentive", "Confidentiality" ], "hardSkills" : [ { "name" : "Basic math skills", "level" : "intermediate" }, { "name" : "Data entry", "level" : "intermediate" }, { "name" : "Filing", "level" : "intermediate" }, { "name" : "Telephone operation", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Interpersonal skills" }, { "name" : "Organizational skills" }, { "name" : "Time management skills" }, { "name" : "Verbal communication skills" }, { "name" : "Written communication skills" }, { "name" : "Independent work ability" }, { "name" : "Teamwork ability" }, { "name" : "Manages competing" }, { "name" : "Dealing with delays" }, { "name" : "Patience" }, { "name" : "Listening skills" }, { "name" : "Interpersonal skills" }, { "name" : "Personable" }, { "name" : "Attentive" }, { "name" : "Confidentiality" } ], "majorSkills" : "Office administration, Customer service, Record keeping", "majorSkillsList" : [ "Office administration", "Customer service", "Record keeping" ], "coreResponsibilities" : "Keep official records, Execute in accordance with standard procedures, Provide administrative support to General Manager, Provide administrative support to department managers, Order office supplies, Receive mail, Distribute mail, Oversee shipping, Oversee postage, Maintain office equipment, Uphold safe office environment, Uphold clean office environment, Greet visitors, Direct visitors, Answer phone calls, Refer inquiries to correct personnel, Maintain tenant contact information, Manage insurance documentation for mall tenants, Manage insurance documentation for contractors, Coordinate tenant requests, Coordinate contractor requests, Accept rent payments, Document rent payments, Send rent payments to lockbox, Collect customer traffic numbers, Input customer traffic numbers, Report customer traffic numbers, Organize lease files, Organize lease documentation, Maintain controlled access, Issue visitor badges, Verify insurance requirements, Keep Emergency Communication System up to date, Respond promptly to customer needs, Respond promptly to service requests, Respond promptly to assistance requests, Review monthly rent roll, Issue manual bills for charge backs, Coordinate posting with Accounting Department, Collect tenant sales, Input tenant sales, Generate New Vendor request forms, Submit New Vendor request forms, Generate W9s, Submit W9s, Review accounts, Code invoices, Submit invoices for payment, Submit Open/Close notices, Follow up with tenants on past due balances, Prepare correspondence, Prepare tenant notices, Prepare late letters, Maintain asset register, Complete personal property tax requirements, Maintain OFAC search files, Monitor utility invoices, Respond to Energy Management Consultant, Participate in annual property strategic meetings, Participate in initiative goal setting meetings, Perform other duties as assigned", "teamCollaboration" : "Work with management; Work with staff; Coordinate with Accounting Department", "domainKnowledge" : "Real estate; Property management; Mall operations; Tenant relations; Contractor relations; Lease documentation; Personal property tax; OFAC regulations", "domainList" : [ "real-estate", "property-management", "mall-operations", "tenant-relations", "contractor-relations", "lease-documentation", "personal-property-tax", "ofac-regulations" ], "domainSpecificKnowledge" : [ "Real estate", "Property management", "Mall operations", "Tenant relations", "Contractor relations", "Lease documentation", "Personal property tax", "OFAC regulations" ], "toolProficiency" : [ "MS Office", "Outlook", "Word", "Excel", "Yardi", "MRI" ], "communicationSkills" : "Verbal communication; Written communication", "documentationSkills" : "Record keeping; Insurance documentation; Lease documentation; Asset register; Vendor documentation", "problemSolvingSkills" : "Dealing with frequent change; Dealing with delays; Dealing with unexpected events", "specialRequirements" : "Work varying schedules, Work public holidays, 100% in-office work", "qualificationsBasic" : "High school diploma required, 2–3 Years of Customer Service experience required, Proficiency in MS Office programs, Basic office support skills, Basic math skills, Ability to maintain confidentiality, Attendance/Punctuality", "qualificationsPreferred" : "Associate degree preferred, Equivalent work experience, Yardi/MRI experience preferred", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "The Administrative Assistant keeps official records and executes in accordance with established standard operation procedures in conjunction with other management and staff. Provides administrative support to the General Manager and department managers. PRINCIPAL JOB ACTIVITIES: General office administration including but not limited to; ordering office supplies, receiving and distributing mail, overseeing shipping and postage for the office, and maintaining office equipment while upholding a safe and clean office environment, greeting and directing visitors, and answering phone calls and referring inquiries to correct office personnel. Maintain tenant contact information. Manage and maintain insurance documentation for mall tenants and contractors performing work on property in compliance with the requirements outlined in the lease or corporate policy. Coordinate before/after hour tenant or contractor requests. Accept and document all rent payments received in management office and send to lockbox. Collect and maintain customer traffic numbers for the center, including monthly reporting, if applicable. Organize lease files and documentation for the property in accordance with policy and procedure. Maintain controlled access by issuing visitor badges and verifying insurance requirements are met. Keep Emergency Communication System for tenants and staff up to date. Respond promptly to customer needs and to requests for service and assistance. Review monthly rent roll, issue manual bills for charge backs and coordinate posting with Accounting Department. Collect and input tenant sales into Yardi/MRI. Generate and submit New Vendor request forms and W9s. Accounts Payable; review, code and submit invoices for payment. Submit Open/Close notices for store openings or closures. Accounts Receivable; follow up with local/regional tenants on past due balances. Prepare correspondence as directed, tenant notices, late letters, etc. Maintain asset register to complete personal property tax requirements. Maintain Office of Foreign Assets Control (OFAC) search files, if applicable. Monitor utility invoices and respond to Energy Management Consultant (Engie) for exception billings. Participate in annual property strategic and initiative goal setting meetings. Other duties as assigned. The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. REQUIREMENTS: High school diploma required. Associate degree preferred, or equivalent work experience. Minimum of 2–3 Years of Customer Service experience required. Yardi/MRI experience preferred. Must be able and willing to work varying schedules, which may include public holidays. Comfortable working in a fast paced, highly dynamic work environment. Excellent interpersonal, organizational, time management, verbal, and written communication skills. Ability to work and learn independently and in a team situation; self-motivated, proactive individual with a positive attitude. Manages competing demands; able to deal with frequent change, delays, or unexpected events. Strong attention to detail and ability to follow through. Proficiency in MS Office programs (Outlook, Word, Excel etc.), basic office support skills (telephone, filing, data entry) and basic math skills. Patience and listening skills to respond appropriately and interact positively with upset customers. Interpersonal skills to create a pleasant experience for all customers, such as being personable and attentive. Must be able to maintain the highest level of confidentiality; keep internal information and records confidential. Attendance/Punctuality - consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position. Pay Range $26.44—$28.85 USD Centennial is a retail real estate owner and operator with a national portfolio of shopping, dining, entertainment and mixed-use destinations as well as a full-service property management platform serving third-party owners. With over 300 employees nationwide, the firm now operates 20 million square feet of mixed-use destinations in 16 states. Since 1997, Centennial has played a pivotal role in shaping the evolution of American retail by creating a superior multi-faceted shopping experience with properties that serve not only as a place of commerce, but as a place of community. #centennial #createdbycentennial Centennial does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Centennial to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Centennial will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies. All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.", "summaryDescription" : "Administrative Assistant at Centennial Real Estate Company LLC. Skills: Office administration, Customer service, Record keeping. Keep official records. Execute in accordance with standard procedures", "postedDate" : "2026-06-14T20:04:25.203", "createdAt" : "2026-06-14T20:04:25.203", "lastUpdated" : "2026-06-16T04:56:19.872", "ingestTimestamp" : "2026-06-14T20:04:25.203", "mongoId" : "6a2c6c3e74d8ee00a0917b4b", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 54979, "salaryAnnualMax" : 60000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Basic math skills", "Data entry", "Filing", "Telephone operation", "Interpersonal skills", "Organizational skills", "Time management skills", "Verbal communication skills", "Written communication skills", "Independent work ability", "Teamwork ability", "Manages competing", "Dealing with delays", "Patience", "Listening skills", "Personable", "Attentive", "Confidentiality", "Office administration", "Customer service", "Record keeping", "Insurance documentation management", "Rent payment processing", "Sales data input", "Vendor request processing", "Invoice processing", "Accounts review", "Asset register maintenance", "Utility invoice monitoring", "Strategic goal setting", "Real estate", "Property management", "Mall operations", "Tenant relations", "Contractor relations", "Lease documentation", "Personal property tax", "OFAC regulations", "MS Office", "Outlook", "Word", "Excel", "Yardi", "MRI" ], "skillCount" : 44, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.8888889, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Real Estate", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c926c74d8ee00a0985baa", "title" : "Administrative Assistant – Studio Operations", "company" : "Blueprint Technologies", "industry" : "Technology", "salary" : { "min" : 27.0, "max" : 31.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Bellevue, WA, United States", "locations" : [ "Bellevue", "WA", "United States" ], "timestamp" : "2026-06-15T03:45:30.739", "fingerprint" : "c874ea58af244ed11f9cbbf7885f3b8081330562d64c44bed0d2b34773c6be4d", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/bpcs/jobs/7991210", "externalId" : "7991210", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Bellevue", "state" : "Washington", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "47.6144219,-122.1923370" } ], "locationText" : "Bellevue, Washington, United States", "technicalSkills" : "Microsoft 365, Outlook, Teams", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement" ], "hardSkillsList" : [ "Calendar management", "Travel coordination", "Expense processing", "Meeting logistics", "Space support", "Procurement", "Office administration", "Documentation maintenance", "Compliance tracking", "Inventory management" ], "hardSkills" : [ { "name" : "Calendar management", "level" : "intermediate" }, { "name" : "Travel coordination", "level" : "intermediate" }, { "name" : "Expense processing", "level" : "intermediate" }, { "name" : "Meeting logistics", "level" : "intermediate" }, { "name" : "Space support", "level" : "intermediate" }, { "name" : "Procurement", "level" : "intermediate" }, { "name" : "Office administration", "level" : "intermediate" }, { "name" : "Documentation maintenance", "level" : "intermediate" }, { "name" : "Compliance tracking", "level" : "intermediate" }, { "name" : "Inventory management", "level" : "intermediate" } ], "majorSkills" : "Studio operations, Administrative support, Operational support", "majorSkillsList" : [ "Studio operations", "Administrative support", "Operational support" ], "coreResponsibilities" : "Provide executive calendar support, Manage studio/team calendar, Coordinate travel arrangements, Process business expenses, Manage conference room calendars, Support conference room maintenance, Assist with building access, Provide general team support, Support space operations, Coordinate meeting logistics, Support team events, Assist with storage organization, Manage hardware procurement, Support vendor relationships, Provide executional project support, Partner with internal stakeholders", "teamCollaboration" : "Internal teams; External business partners; Facilities contacts; Internal stakeholders", "domainKnowledge" : "Studio operations", "domainList" : [ "studio-operations" ], "domainSpecificKnowledge" : [ "Studio operations" ], "toolProficiency" : [ "Microsoft 365" ], "documentationSkills" : "Maintain documentation", "continuousLearning" : "Professional growth; Professional development", "qualificationsBasic" : "5-7 years administrative support, Support senior leaders, Manage multiple calendars, Book travel, Process expense reports, Microsoft 365 proficiency", "qualificationsPreferred" : "Support leaders in enterprise, Support product launches, Coordinate facilities, Procurement experience, Support financial operations, Work with external partners, Anticipate leader needs, Handle high-touch role", "workSiteFlexibility" : "Hybrid", "rawDescription" : "Who is Blueprint? We are a technology solutions firm headquartered in Bellevue, Washington, with a strong presence across the United States. Unified by a shared passion for solving complicated problems, our people are our greatest asset. We use technology as a tool to bridge the gap between strategy and execution, powered by the knowledge, skills, and the expertise of our teams, who all have unique perspectives and years of experience across multiple industries. We’re bold, smart, agile, and fun. What does Blueprint do? Blueprint helps organizations unlock value from existing assets by leveraging cutting-edge technology to create additional revenue streams and new lines of business. We connect strategy, business solutions, products, and services to transform and grow companies. Why Blueprint? At Blueprint, we believe in the power of possibility and are passionate about bringing it to life. Whether you join our bustling product division, our multifaceted services team or you want to grow your career in human resources, your ability to make an impact is amplified when you join one of our teams. You’ll focus on solving unique business problems while gaining hands-on experience with the world’s best technology. We believe in unique perspectives and build teams of people with diverse skillsets and backgrounds. At Blueprint, you’ll have the opportunity to work with multiple clients and teams, such as data science and product development, all while learning, growing, and developing new solutions. We guarantee you won’t find a better place to work and thrive than at Blueprint. In This Role The Administrative Assistant will provide high-touch administrative, operational, and team support for a fast-paced studio environment preparing for multiple upcoming product launches. This role will support daily business operations across executive calendar management, travel coordination, expense processing, team events, meeting logistics, space support, procurement, and general office administration. The ideal candidate will be highly organized, collaborative, proactive, and comfortable balancing competing priorities in a dynamic environment. This individual will work closely with leaders, internal teams, external business partners, vendors, and facilities contacts to ensure smooth day-to-day operations and timely execution of administrative needs. Responsibilities Provide executive-level calendar support for two leaders, including scheduling, calendar prioritization, meeting coordination, and follow-ups. Manage studio/team calendar needs, including sending calendar invites, coordinating meeting cadence, and supporting recurring business rhythms. Coordinate domestic and/or business travel arrangements, including itineraries, logistics, and related documentation. Process and reconcile business expenses, expense reports, catering invoices, and event-related billing. Manage conference room calendars, room reservations, and meeting space logistics. Support conference room maintenance by coordinating with appropriate internal or facilities contacts as needed. Assist with building access coordination and related administrative requests. Provide general team support, including ad hoc administrative tasks and special projects. Support space operations by maintaining documentation, tracking compliance needs, and helping organize team areas. Coordinate meeting logistics, including room reservations, catering, materials, attendee coordination, and day-of support. Support team events, including planning, setup, tear down, catering coordination, vendor point-of-contact responsibilities, and billing reconciliation. Assist with storage organization, cleanup, downsizing, and inventory-related activities. Manage hardware, peripherals, office supplies, reference materials, and related procurement needs. Support vendor relationships and coordinate procurement of goods and services. Provide executional project support as needed across administrative, operational, event, and logistics workstreams. Partner with internal stakeholders to ensure deadlines are met and work is completed with accuracy and quality. Qualifications 5–7 years of experience in executive administrative support, business administration, or a similar administrative operations role. Strong experience supporting senior leaders or C-suite-level executives with complex calendar management. Experience managing multiple calendars, prioritizing meeting requests, and coordinating schedules across stakeholders. Strong experience booking travel and preparing detailed travel logistics. Experience processing expense reports, reconciling expenses, and maintaining accurate financial documentation. Proficiency with Microsoft 365 productivity tools, including Outlook, Teams, Excel, PowerPoint, and related collaboration tools. Strong meeting coordination skills, including room scheduling, agenda support, logistics, and catering coordination. Experience supporting team events, offsites, morale events, or similar employee engagement activities. Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment. Excellent communication skills with the ability to work across leaders, teams, vendors, and external partners. Ability to maintain confidentiality, exercise sound judgment, and operate with professionalism. Strong attention to detail and ability to deliver high-quality work within deadlines. Comfortable working in a hybrid work arrangement in the Puget Sound, WA area. Preferred Qualifications Previous experience supporting leaders in a large enterprise, technology, gaming, entertainment, studio, or product-focused environment. Experience supporting teams during product launches, high-volume business cycles, or fast-moving project periods. Prior experience coordinating with facilities, space planning, building access, or workplace operations teams. Experience with procurement, hardware tracking, peripheral management, office supply management, or vendor coordination. Experience supporting department financial operations, budget tracking, invoice reconciliation, or purchase-related documentation. Experience working with external business partners and cross-functional internal stakeholders. Ability to anticipate leader and team needs, identify gaps, and proactively drive administrative solutions. Comfortable handling a high-touch role that includes executive support, team support, event coordination, logistics, and ad hoc operational tasks. Salary Range At Blueprint, we strive to offer competitive pay that reflects the value of our team members. Compensation for this role is influenced by a variety of factors, including skills, education, responsibilities, experience, and geographic market. For candidates based in Washington State, the anticipated salary range is $27– $31 per hr. Please note that we typically do not hire new employees at the top of the posted range. Actual starting pay will be determined based on experience, skills, and internal equity. The final salary and job title may vary depending on the selected candidate’s qualifications and could fall outside the stated range. Equal Opportunity Employer Blueprint Technologies, LLC is an equal employment opportunity employer. Qualified applicants are considered without regard to race, color, age, disability, sex, gender identity or expression, orientation, veteran/military status, religion, national origin, ancestry, marital, or familial status, genetic information, citizenship, or any other status protected by law. If you need assistance or a reasonable accommodation to complete the application process, please reach out to: recruiting@bpcs.com Blueprint believe in the importance of a healthy and happy team, which is why our comprehensive benefits package includes: Medical, dental, and vision coverage Flexible Spending Account 401k program Competitive PTO offerings Parental Leave Opportunities for professional growth and development Location : Redmond, WA", "summaryDescription" : "Administrative Assistant – Studio Operations at Blueprint Technologies. Skills: Studio operations, Administrative support, Operational support. Provide executive calendar support. Manage studio/team calendar", "postedDate" : "2026-06-13T20:43:21.301", "createdAt" : "2026-06-13T20:43:21.301", "lastUpdated" : "2026-06-15T03:45:30.739", "ingestTimestamp" : "2026-06-13T20:43:21.301", "mongoId" : "6a2c926c74d8ee00a0985baa", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 56160, "salaryAnnualMax" : 64480, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Calendar management", "Travel coordination", "Expense processing", "Meeting logistics", "Space support", "Procurement", "Office administration", "Documentation maintenance", "Compliance tracking", "Inventory management", "Studio operations", "Administrative support", "Operational support", "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement", "Microsoft 365" ], "skillCount" : 20, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c76fa74d8ee00a093b687", "title" : "Administrative Assistant", "company" : "Voleon", "industry" : "Operations", "salary" : { "min" : 70000.0, "max" : 80000.0, "currency" : "USD", "frequency" : "Yearly" }, "location" : "New York City, NY", "locations" : [ "New York City, NY" ], "timestamp" : "2026-06-16T04:31:46.542", "fingerprint" : "cb78a9b4daf3965a923cb408adea177ad9f30d1da418ff62959ece3eb8a90339", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/voleon/df0fafe7-178e-44c6-8e25-d267ea9228c8/application", "externalId" : "df0fafe7-178e-44c6-8e25-d267ea9228c8", "industryFunction" : { }, "structuredLocations" : [ { "city" : "New York", "state" : "New York", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "40.7127281,-74.0060152" } ], "locationText" : "New York, New York, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "experienceMinYears" : 3, "experienceMaxYears" : 5, "experienceLevel" : "Mid", "remoteFriendly" : true, "rawDescription" : "Voleon is a technology company that applies state-of-the-art AI and machine learning techniques to real-world problems in finance. For nearly two decades, we have led our industry and worked at the frontier of applying AI/ML to investment management. We have become a multibillion-dollar asset manager, and we have ambitious goals for the future. Your colleagues will include internationally recognized experts in artificial intelligence and machine learning research as well as highly experienced finance and technology professionals. The people who shape our company come from other backgrounds, including concert music performances, humanitarian aid, opera singing, sports writing, and BMX racing. You will be part of a team that loves to succeed together. In addition to our enriching and collegial working environment, we offer highly competitive compensation and benefits packages, technology talks by our experts, a beautiful modern office, daily catered lunches, and more. As an Administrative Assistant, you will provide high-impact support to senior leaders at Voleon. In this role, you may directly support up to four senior executives in our Research & Engineering organization. You will amplify their impact by managing day-to-day operations, enabling focus on the most important strategic priorities. RESPONSIBILITIES - Provide proactive administrative support to senior executives (Research & Engineering leaders), acting as a trusted partner and point of contact - Manage complex calendars, meetings, and communications, resolving conflicts and anticipating needs - Coordinate domestic and international travel and handle related expense reporting - Plan and support on-site and virtual meetings and events, including logistics, materials, room setup, visitors, and catering - Support light project management activities (tracking action items, follow-ups, and status) and partner closely with Executive Support colleagues to provide cohesive support to the leadership team - Continuously identify and implement opportunities to streamline administrative processes and enhance team efficiency - Handle confidential and non-routine information with the utmost care and discretion - Provide responsive assistance to colleagues, clients, and vendors as requested - Assist with project management, research, and IT support as required REQUIREMENTS - 3+ years of experience in administrative support; experience with technology leaders preferred - Proven experience supporting multiple senior executives in both in-person and remote environments - Strong organizational skills with the ability to manage multiple tasks, deadlines, and priorities with exceptional attention to detail - Excellent written and verbal communication skills; professional, clear, and courteous in all interactions - Meticulous attention to detail and accuracy - Ability to manage tasks independently, prioritize effectively, and adapt to changing demands - Demonstrated sense of urgency, flexibility, and comfort navigating changing priorities in a fast-paced environment - Proficiency with MS Outlook calendaring, Word, Excel, and PowerPoint; experience with Atlassian and other Agile Project Management tools (Jira, Confluence, Smartsheet) is a plus - Experience with GenAI tools and technologies is a plus - Expected to work onsite Tuesday–Thursday, with flexibility to work onsite additional days as needed - Authorization to work in the United States; Bachelor’s degree is a plus - Proficiency in MS Outlook, Word, Excel, and PowerPoint (Atlassian and GenAI experience are a plus) - Bachelor’s degree (preferred but not required) - Authorized to work in the United States “FRIENDS OF VOLEON” CANDIDATE REFERRAL PROGRAM If you have a great candidate in mind for this role and would like to have the potential to earn $7,500 if your referred candidate is successfully hired and employed by The Voleon Group, please use this form https://voleon.com/referrals/ to submit your referral. For more details regarding eligibility, terms and conditions please make sure to review the Voleon Referral Bonus Program https://voleon.com/assets/Voleon-Referral-Bonus-Program.pdf. EQUAL OPPORTUNITY EMPLOYER The Voleon Group is an Equal Opportunity employer. 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In this role, you will support executives by streamlining their workflow, optimizing their time, and ensuring organizational goals are met. You will collaborate closely with Executive Assistant, Administrative Assistants and Workplace to ensure smooth daily operations. Your contributions will directly impact the team’s productivity and create a more efficient work environment. WHAT YOU'LL ACCOMPLISH - Calendar Management: Independently manage senior executives' calendars, schedule meetings efficiently, and resolve conflicts proactively. - Meeting Coordination: Handle meeting requests and logistics, ensuring timely communication and seamless execution of in-person and virtual meetings. - Event Management: Organize logistics for events, offsites, and dinners, including venue bookings, catering, and technical arrangements. - Effective Communication: Serve as a trusted liaison between executives, internal teams, and external partners, ensuring clarity and professionalism in all communications. - Collaboration: Work with Workplace Coordinators and EAs to plan and execute all event logistics, ensuring successful meetings and events. - Travel & Expense Management: Assist in booking travel and accommodations for executives, and manage expense reports through Navan for select VPs and Senior Directors, ensuring timely and accurate processing. - This is a non-exempt position HINGE HEALTH HYBRID MODEL We believe in leveraging the benefits of both remote and in-office work. Employees in hybrid roles are required to be in the office 3 days a week (Tuesday, Wednesday, Thursday). BASIC QUALIFICATIONS - 4+ years of experience as an Administrative Assistant, supporting teams or mid-level executives. - 4+ years of proficiency in Google Workspace (Docs, Sheets, Calendar). - 4+ years of experience coordinating complex travel arrangements, managing expenses, and overseeing meeting logistics. PREFERRED QUALIFICATIONS - Meticulous Attention to Detail: Consistently produces high-quality, accurate work in communications, meeting logistics, and expense tracking. - Exceptional Time Management: Effectively prioritizes multiple tasks to meet deadlines. - Resourceful Problem-Solving: Proactively addresses logistical challenges and ensures smooth day-to-day operations. - Customer-Focused Mindset: Has a track record of providing exceptional support to both internal teams and external partners, consistently offering professional and reliable assistance by building strong relationships and exceeding expectations in customer service. - Adaptability and Flexibility: Embraces change, learns new tasks quickly, and adjusts to evolving situations with ease. - Strong Organizational Skills: Efficiently manages multiple tasks and priorities, ensuring that deadlines are met and operations run smoothly. - Excellent Communication Skills: Communicates clearly and concisely, actively listens, and builds effective relationships through strong verbal and written communication. ABOUT HINGE HEALTH At Hinge Health, we’re using technology to scale and automate the delivery of healthcare – starting with musculoskeletal (MSK) conditions, which affect over 1.7 billion people worldwide. With an AI-powered human-centered care model, Hinge Health leverages cutting-edge technology to improve outcomes, experiences and costs to help people move beyond their pain. The platform addresses a broad spectrum of MSK care – from acute injury, to chronic pain, to post-surgical rehabilitation – through personalized, evidence-based care. As the preferred partner to 50+ health plans, PBMs and other ecosystem partners, Hinge Health is available to over 20 million people across more than 2,550 employers. The company is headquartered in San Francisco with additional offices in Montreal and Bangalore. Learn more at http://www.hingehealth.com/http://www.hingehealth.com WHAT YOU'LL LOVE ABOUT US - Inclusive healthcare and benefits: On top of comprehensive medical, dental, and vision coverage, we offer employees and their family members help with gender-affirming care, tools for family and fertility planning, and travel reimbursements if healthcare isn’t available where you live. - Planning for the future: Start saving for the future with our traditional or Roth 401k retirement plan options which include a 2% company match. - Modern life stipends: Manage your own learning and development CULTURE & ENGAGEMENT Hinge Health is an equal opportunity employer and prohibits discrimination and harassment of any kind. We make employment decisions without regards to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability status, pregnancy, or any other basis protected by federal, state or local law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. We provide reasonable accommodations for candidates with disabilities. If you feel you need assistance or an accommodation due to a disability, let us know by reaching out to your recruiter. By submitting your application you are acknowledging we are using your personal data as outlined in the personnel and candidate privacy policy. https://www.hingehealth.com/about/personnel-and-candidate-privacy-policy/ Beware of Phishing Attempts: We've noticed an increase in phishing where fraudsters impersonate employees and send fake job offers to steal sensitive information. We'll never ask for financial details during the hiring process and only use \"@hingehealth.com http://hingehealth.com\" emails. If you receive a suspicious offer, stop communication and report it to the US FBI Internet Crime Complaint Center. To verify an email from our recruiting team, forward it to security@hingehealth.com https://app.ashbyhq.com/admin/organizational-settings/theme#.", "summaryDescription" : "Administrative Assistant at Hinge Health", "createdAt" : "2026-06-14T19:30:32.195", "lastUpdated" : "2026-06-16T02:28:21.822", "ingestTimestamp" : "2026-06-14T19:30:32.195", "mongoId" : "6a2cd71e74d8ee00a0a4054a", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMax" : 53, "salaryBand" : "<30k", "hasSalary" : false, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2cde1274d8ee00a0a582ec", "title" : "Administrative Coordinator – Marketing Operations", "company" : "The Nielsen Company", "industry" : "Broadcast Media", "salary" : { "min" : 365000.0, "max" : 545000.0, "currency" : "MXN", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Mexico City, adjusted for mid-seniority, full-time employment in the media industry for a company of Nielsen's size." }, "location" : "Mexico City, MX", "locations" : [ "Mexico City", "MX" ], "timestamp" : "2026-06-15T11:59:18.692", "fingerprint" : "c4bf85b1efe2187b882cdbd40a6e3020fc927d892becdba363c78dd6720d6a8b", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/TheNielsenCompany/3743990013607386-administrative-coordinator-marketing-operations", "externalId" : "3743990013607386", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Mexico City", "country" : "Mexico", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "19.3207722,-99.1514678" } ], "locationText" : "Mexico City, Mexico", "employmentType" : "FULL_TIME", "experienceMinYears" : 3, "experienceLevel" : "not-applicable", "technicalSkills" : "SAP, Workday, Google Workspace, Concur", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning" ], "hardSkillsList" : [ "Expense management", "Purchase order processing", "Team onboarding", "Team offboarding", "IT provisioning", "Systems access" ], "hardSkills" : [ { "name" : "Expense management", "level" : "intermediate" }, { "name" : "Purchase order processing", "level" : "intermediate" }, { "name" : "Team onboarding", "level" : "intermediate" }, { "name" : "Team offboarding", "level" : "intermediate" }, { "name" : "IT provisioning", "level" : "intermediate" }, { "name" : "Systems access", "level" : "intermediate" } ], "majorSkills" : "Operational backbone, Process optimization, Policy compliance", "majorSkillsList" : [ "Operational backbone", "Process optimization", "Policy compliance" ], "coreResponsibilities" : "Coordinate travel bookings, Process expense reports, Reconcile corporate credit cards, Initiate purchase orders, Track purchase orders, Manage vendor contracts, Coordinate onboarding logistics, Coordinate offboarding logistics, Provision IT equipment, Grant systems access, Plan cross-functional events, Execute cross-functional offsites, Maintain team documentation, Maintain distribution lists, Maintain org charts", "teamCollaboration" : "Support senior leaders; Support team members; Liaise with Facilities; Liaise with IT; Liaise with HR", "domainKnowledge" : "Marketing operations", "domainList" : [ "marketing-operations" ], "domainSpecificKnowledge" : [ "Marketing operations" ], "toolProficiency" : [ "SAP", "Workday", "Google Workspace", "Concur" ], "documentationSkills" : "Team documentation", "problemSolvingSkills" : "Fixing operational bottlenecks", "outcomesObjectives" : "Operational excellence; Compliance accuracy; Process timeliness", "qualificationsBasic" : "3+ years corporate operations, 3+ years team coordination, 3+ years administration, Fluent in English", "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "At Nielsen, we are passionate about our work to power a better media future for all people by providing powerful insights that drive client decisions and deliver extraordinary results. Our talented, global workforce is dedicated to capturing audience engagement with content - wherever and whenever it’s consumed. Together, we are proudly rooted in our deep legacy as we stand at the forefront of the media revolution. When you join Nielsen, you will join a dynamic team committed to excellence, perseverance, and the ambition to make an impact together. We champion you, because when you succeed, we do too. We enable your best to power our future. We are seeking a detail-oriented, process-focused Administrative Coordinator to own and optimize the operational backbone of our Marketing organization. In this role, you will manage five critical operational domains for our Leadership team: business travel, expense management, purchase orders, team onboarding/offboarding, and team logistics. You will establish clear processes, ensure policy compliance, and maintain the systems that allow five senior leaders and 30+ team members to operate efficiently. You will be measured on operational excellence, compliance accuracy, and process timeliness. What You'll Do * Travel & Expense Management: Coordinate travel bookings and itineraries for the Marketing team. Process expense reports and reconcile corporate credit cards (P-cards) via Concur, ensuring strict compliance with company policies. * Operations & Vendor Administration: Initiate and track Purchase Orders (POs) through internal workflows and manage vendor contracts. Coordinate onboarding/offboarding logistics, including IT provisioning and systems access (SAP, Workday, Google Workspace). * Logistics & Team Resources: Plan and execute large cross-functional events and offsites. Maintain accurate team documentation, distribution lists, and org charts, while serving as the primary liaison for Facilities, IT, and HR. ## Qualifications * Experience & Language: 3+ years in corporate operations, team coordination, or administration supporting multiple stakeholders. 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You will be measured on operational excellence, compliance accuracy, and process timeliness. What You'll Do * Travel & Expense Management: Coordinate travel bookings and itineraries for the Marketing team. Process expense reports and reconcile corporate credit cards (P-cards) via Concur, ensuring strict compliance with company policies. * Operations & Vendor Administration: Initiate and track Purchase Orders (POs) through internal workflows and manage vendor contracts. Coordinate onboarding/offboarding logistics, including IT provisioning and systems access (SAP, Workday, Google Workspace). * Logistics & Team Resources: Plan and execute large cross-functional events and offsites. Maintain accurate team documentation, distribution lists, and org charts, while serving as the primary liaison for Facilities, IT, and HR. ## Qualifications * Experience & Language: 3+ years in corporate operations, team coordination, or administration supporting multiple stakeholders. Fluent in English. * Process & Systems Thinker: You love building workflows, fixing operational bottlenecks, and working against clear timelines and SLAs. * Independent & Professional: You work well without daily direction, own your responsibilities, and have the confidence to enforce policies and handle data discreetly. * Technical Skills: Proficient with Google Workspace, SAP (procurement), Concur (expenses), Workday (HRIS), and quick to learn new enterprise tools. #LI-YL1 ## Additional Information Please be aware that job-seekers may be at risk of targeting by scammers seeking personal data or money. Nielsen recruiters will only contact you through official job boards, LinkedIn, or email with a [nielsen.com](http://nielsen.com/) domain. Be cautious of any outreach claiming to be from Nielsen via other messaging platforms or personal email addresses. Always verify that email communications come from an @[nielsen.com](http://nielsen.com/) address. 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Process expense reports", "postedDate" : "2026-06-12T19:26:25.000", "createdAt" : "2026-06-14T03:39:11.516", "lastUpdated" : "2026-06-15T13:14:09.343", "ingestTimestamp" : "2026-06-14T03:39:11.516", "mongoId" : "6a2c982274d8ee00a0993683", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "200k+", "hasSalary" : false, "allSkills" : [ "Expense management", "Purchase order processing", "Travel coordination", "Policy compliance", "Operational backbone", "Process optimization", "System maintenance", "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Marketing operations", "SAP", "Workday", "Google Workspace", "Concur" ], "skillCount" : 17, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 1.0, "daysOld" : 2, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Media", "llmIndustryConfidence" : 0.95 }, { "id" : "6a15e49f58b93c861e7c8ad9", "title" : "Administrative Assistant", "company" : "North Wind Dynamics, LLC", "salary" : { "min" : 38000.0, "max" : 52000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Entry-level Administrative Assistant in Paducah, United States, adjusted for the government industry." }, "location" : "PADUCAH, KY", "locations" : [ "PADUCAH", "KY" ], "timestamp" : "2026-06-16T02:37:29.306", "fingerprint" : "2bad7f5d432de101d5d442a57b30b173b6c8ff59eeed74b3b58686a174219936", "source" : "breezyhr", "language" : "en", "applyUrl" : "https://north-wind-group.breezy.hr/p/6d8cebee91a0-administrative-assistant-i-04134-nwd", "externalId" : "6d8cebee91a0", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Paducah", "state" : "Kentucky", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "37.0833893,-88.6000478" } ], "locationText" : "Paducah, Kentucky, United States", "employmentType" : "FULL_TIME", "specialRequirements" : "Ability to Obtain Government Clearance", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Location: Paducah, KentuckyTitle: Administrative Assistant ISchedule (FT/PT): Regular Full TimeTravel Required: NoGovernment Clearance: Ability to Obtain North Wind Dynamics, LLC is an Alaska Native-owned Small Disadvantaged Business, specializing in infrastructure support services and facilities", "summaryDescription" : "Administrative Assistant at North Wind Dynamics, LLC", "createdAt" : "2026-06-14T20:28:25.618", "lastUpdated" : "2026-06-16T02:37:29.306", "ingestTimestamp" : "2026-06-14T20:28:25.618", "mongoId" : "6a15e49f58b93c861e7c8ad9", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 38000, "salaryAnnualMax" : 52000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.6666667, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Government", "llmIndustryConfidence" : 0.85 }, { "id" : "6a2c968b74d8ee00a098fe32", "title" : "Administrative Assistant", "company" : "Monster Energy", "salary" : { "min" : 21.0, "max" : 25.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Florida, United States", "locations" : [ "Florida", "United States" ], "timestamp" : "2026-06-16T02:45:03.710", "fingerprint" : "6324537f4f338789ab26ec4bf6f919bb76f5756334bcd43f599f092e2b1254d8", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/monsterenergy/jobs/4244467009", "externalId" : "4244467009", "industryFunction" : { }, "structuredLocations" : [ { "state" : "Florida", "country" : "United States", "continent" : "na", "workMode" : "onsite" } ], "locationText" : "Florida, United States", "minimumEducation" : "Bachelor's", "experienceMinYears" : 1, "experienceMaxYears" : 3, "rawDescription" : "A Day in the Life: In the position of Administrative Assistant, you will serve as a primary coordinator for department communications and logistics. Responsible for ensuring timely, clear, and consistent communication. Represent the team both internally and externally, interfacing with staff at all levels with the highest level of professionalism and in a manner that reflects positively on the organization. The Impact You'll Make: Provide administrative support for the department. Activities include a variety of duties such as answer and direct phone calls, calendar maintenance/scheduling, departmental reporting, presentation review and/or preparation, meeting coordination, catering, maintain office supplies, incoming/outgoing mail, etc. Liaise with executive and senior administrative assistants to handle requests and queries from senior managers. Anticipate the needs of others in order to ensure their seamless and positive experience Providing real-time scheduling support by booking appointments and preventing conflicts. Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations. Attend to sensitive matters with a high level of confidentiality and discretion while fostering positive relations with internal customers and co-workers. Submit and reconcile expense reports Who You Are: Bachelor's Degree in the field of Business Administration, Communication, or related field of study preferred, but not required. 1-3 years of experience in an administrative assistant position 1-3 years of experience in office management systems and procedures Computer Skills Desired: Proficient with Microsoft Office. Working knowledge of CONCUR preferred Monster Energy provides competitive total compensation. The estimated hourly pay range for this position is listed below. Actual compensation may vary based on skills, qualifications, experience, and work location. Pay Range $21—$25 USD For United States applicants: Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor. Read our privacy policy here: Privacy Policy", "summaryDescription" : "Administrative Assistant at Monster Energy", "postedDate" : "2026-06-14T20:06:30.713", "createdAt" : "2026-06-14T20:06:30.713", "lastUpdated" : "2026-06-16T02:45:03.710", "ingestTimestamp" : "2026-06-14T20:06:30.713", "mongoId" : "6a2c968b74d8ee00a098fe32", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 43680, "salaryAnnualMax" : 52000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Junior", "dataQualityScore" : 0.6666667, "daysOld" : 1, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Food & Beverage", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c6bfb74d8ee00a0916181", "title" : "Purchasing Coordinator (Construction)", "company" : "Re-Bath", "industry" : "Real Estate", "salary" : { "min" : 2600.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Phoenix, Arizona, United States", "locations" : [ "Phoenix", "Arizona", "United States" ], "timestamp" : "2026-06-16T02:23:22.698", "fingerprint" : "031b3ce678e2a6a5facd7f7417a50db6e1f316bc81f577cc662924ea203282d6", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/rebathcorporate/jobs/4257020009", "externalId" : "4257020009", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Phoenix", "state" : "Arizona", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "33.4484367,-112.0741410" } ], "locationText" : "Phoenix, Arizona, United States", "employmentType" : "FULL_TIME", "technicalSkills" : "CRM, ERP", "professionalSkills" : [ "Procurement", "Supply chain", "Inventory management", "Cost-effective purchasing", "Quality control", "Budget tracking", "Vendor management", "Process improvement", "KPI reporting" ], "hardSkillsList" : [ "Material operations", "Purchase orders", "Supplier quotes", "Vendor disputes", "Product returns", "Job scopes", "Material lists", "Material deliveries", "Inventory levels", "Backorders", "Delayed shipments", "Procurement activities", "Purchase records", "Vendor invoices", "Purchasing budgets", "Inbound phone calls", "KPI metrics" ], "hardSkills" : [ { "name" : "Material operations", "level" : "intermediate" }, { "name" : "Purchase orders", "level" : "intermediate" }, { "name" : "Supplier quotes", "level" : "intermediate" }, { "name" : "Vendor disputes", "level" : "intermediate" }, { "name" : "Product returns", "level" : "intermediate" }, { "name" : "Job scopes", "level" : "intermediate" }, { "name" : "Material lists", "level" : "intermediate" }, { "name" : "Material deliveries", "level" : "intermediate" }, { "name" : "Inventory levels", "level" : "intermediate" }, { "name" : "Backorders", "level" : "intermediate" }, { "name" : "Delayed shipments", "level" : "intermediate" }, { "name" : "Procurement activities", "level" : "intermediate" }, { "name" : "Purchase records", "level" : "intermediate" }, { "name" : "Vendor invoices", "level" : "intermediate" }, { "name" : "Purchasing budgets", "level" : "intermediate" }, { "name" : "Inbound phone calls", "level" : "intermediate" }, { "name" : "KPI metrics", "level" : "intermediate" } ], "majorSkills" : "Procurement, Supply chain, Inventory management, Vendor relations", "majorSkillsList" : [ "Procurement", "Supply chain", "Inventory management", "Vendor relations" ], "coreResponsibilities" : "Source purchase orders, Place purchase orders, Track purchase orders, Research supplier quotes, Obtain supplier quotes, Establish working relationships, Maintain working relationships, Enforce quality control, Resolve supplier disputes, Handle defective materials, Coordinate product returns, Coordinate product replacements, Review job scopes, Review material lists, Coordinate material deliveries, Manage inventory levels, Balance inventory levels, Track backorders, Track delayed shipments, Update project timelines, Communicate ETAs, Log procurement activities, Manage procurement activities, Maintain purchase records, Capture receipts, Reconcile vendor invoices, Track purchasing budgets, Monitor purchasing budgets, Report purchasing budgets, Answer inbound phone calls, Route inbound phone calls, Compile weekly KPI metrics, Report performance results", "teamCollaboration" : "Partner with Project Managers; Work with design teams; Work with project management teams", "domainKnowledge" : "Residential bathroom remodeling; Building codes", "domainList" : [ "residential-bathroom-remodeling", "building-codes" ], "domainSpecificKnowledge" : [ "Residential bathroom remodeling", "Building codes" ], "toolProficiency" : [ "CRM software", "ERP software" ], "communicationSkills" : "Written communication; Verbal communication", "problemSolvingSkills" : "Resolve supplier disputes; Handle defective materials; Coordinate product returns; Coordinate product replacements", "outcomesObjectives" : "Ensure remodeling teams have materials; Keep projects moving seamlessly; Prevent job shortages; Prevent costly overstocking; Meet strict monthly performance KPIs; Fulfill weekly schedule; Complete purchasing tasks promptly; Meet standard monthly KPI goals", "qualificationsBasic" : "40 hours work week, Monday-Friday schedule, In Person work", "qualificationsPreferred" : "Prior experience in procurement, Prior experience in purchasing, Prior experience in inventory management, CRM software proficiency, ERP supply chain software proficiency, Mathematical skills, Excellent organizational skills, Elite attention to detail, Computer communication skills, Written communication skills, Verbal communication skills, Excellent negotiation skills, Interpersonal skills, High responsiveness, Track record of driving process improvement, Meeting strict monthly performance KPIs, Ability to work independently, Ability to work accurately under pressure, Ability to work in a fast-paced environment, Ability to meet strict deadlines", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Purchasing Coordinator – Construction Pay: $26.00 per hour + bonus opportunities Job Type: Full-time (40 hours) Schedule: Monday-Friday schedule Location: Phoenix, AZ (In Person) About Re-Bath For over 40 years, Re-Bath has helped homeowners transform their bathrooms with quality products, expert craftsmanship, and a seamless remodeling experience. With locations nationwide and trusted partnerships with The Home Depot and Lowe's, Re-Bath continues to grow by creating exceptional experiences from the very first conversation. About the Role The Purchasing Coordinator (Operations Associate) position is a procurement and supply chain professional with the work ethic, technical skills, and experience to perform and coordinate material operations within our organization. You will work to ensure our remodeling teams have the exact materials they need, when they need them, to keep projects moving seamlessly. This is a great opportunity for a highly organized, numbers-driven procurement professional who excels at tracking budgets, managing inventory levels, maintaining vendor relationships, and driving process improvement in a fast-paced environment. Responsibilities Source, place, and track precise purchase orders for individual bathroom remodeling projects promptly Research and obtain competitive quotes from suppliers to ensure cost-effective purchasing Establish and maintain high-quality working relationships with manufacturers, suppliers, and third-party vendors Enforce quality control, ensuring all ordered materials comply with strict building codes, design specifications, and company standards Directly resolve supplier disputes, handle defective materials, and coordinate product returns or replacements efficiently Review detailed job scopes and material lists provided by the design and project management teams Partner closely with Project Managers to coordinate material deliveries, ensuring all items arrive ahead of scheduled installations Monitor, manage, and balance inventory levels of common materials to proactively prevent job shortages or costly overstocking Proactively track backorders or delayed shipments, updating project timelines and communicating clear ETAs to the team promptly via email or text Utilize internal CRM or ERP software platforms daily to log and manage all procurement activities Maintain pristine purchase records, capture receipts, and meticulously reconcile vendor invoices against original purchase orders Track, monitor, and report on specific purchasing budgets on a per-project basis Manage incoming office traffic by answering inbound phone calls promptly (by the third ring) and routing them to the proper departments if necessary Compile weekly KPI metrics and report performance results directly to the manager Stay ahead of industry trends and new product developments relevant to residential bathroom remodeling Qualifications Prior experience in procurement, purchasing, or inventory management is desired Proficient with modern technology, specifically CRM or ERP supply chain software, and comfortable managing digital data Strong mathematical skills required to track and report on purchasing budgets per project Excellent organizational skills and an elite attention to detail Strong computer, written, and verbal communication skills Excellent negotiation and interpersonal skills for building vendor relationships and resolving conflicts High responsiveness with a track record of driving process improvement and meeting strict monthly performance KPIs Ability to work independently and accurately under pressure in a fast-paced environment to meet strict deadlines Benefits $26 / hr + $500 commission eligibility: payment to be made every 90 days for the first year if four weekly schedule is fulfilled, all purchasing tasks are completed promptly, and standard monthly KPI goals are met. Health, dental, and vision insurance 401(k) with company match Paid time off Opportunities for growth and advancement", "summaryDescription" : "Purchasing Coordinator (Construction) at Re-Bath. Skills: Procurement, Supply chain, Inventory management, Vendor relations. Source purchase orders. Place purchase orders", "postedDate" : "2026-06-14T18:58:25.509", "createdAt" : "2026-06-14T18:58:25.509", "lastUpdated" : "2026-06-16T02:23:22.698", "ingestTimestamp" : "2026-06-14T18:58:25.509", "mongoId" : "6a2c6bfb74d8ee00a0916181", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 5408000, "salaryBand" : "200k+", "hasSalary" : true, "allSkills" : [ "Material operations", "Purchase orders", "Supplier quotes", "Vendor disputes", "Product returns", "Job scopes", "Material lists", "Material deliveries", "Inventory levels", "Backorders", "Delayed shipments", "Procurement activities", "Purchase records", "Vendor invoices", "Purchasing budgets", "Inbound phone calls", "KPI metrics", "Procurement", "Supply chain", "Inventory management", "Vendor relations", "Cost-effective purchasing", "Quality control", "Budget tracking", "Vendor management", "Process improvement", "KPI reporting", "Residential bathroom remodeling", "Building codes", "CRM software", "ERP software" ], "skillCount" : 31, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.8888889, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Construction", "llmIndustryConfidence" : 0.95 }, { "id" : "6a16291c58b93c861e95a372", "title" : "Construction EIT / Coordinator", "company" : "HDR", "industry" : "Consulting", "salary" : { "min" : 68500.0, "max" : 87500.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Entry level Construction EIT/Coordinator in Charleston, United States, adjusted for industry and company size." }, "location" : "Multiple Locations", "locations" : [ "Multiple Locations" ], "timestamp" : "2026-06-15T10:33:33.061", "fingerprint" : "0f58a84f7aea266a9d6c353ca8294ece8a1904fb3f389d91add22b0b1d2e2645", "source" : "taleo", "language" : "en", "applyUrl" : "https://hdr.taleo.net/careersection/ex/jobdetail.ftl?job=751429", "externalId" : "751429", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Charleston", "state" : "South Carolina", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "32.7884363,-79.9399309" } ], "locationText" : "Charleston, South Carolina, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "domainKnowledge" : "Construction field", "domainList" : [ "construction-field" ], "domainSpecificKnowledge" : [ "Construction field" ], "toolProficiency" : [ "MS Office", "Primavera", "Scheduling Software" ], "communicationSkills" : "Oral communication; Written communication", "qualificationsBasic" : "Bachelor's degree in Engineering, Bachelor's degree in Construction Management, Knowledge of MS Office, Knowledge of Primavera, Knowledge of Scheduling Software, Knowledge of spreadsheets, Knowledge of databases, Interest in construction field, Experience in construction field, Excellent oral communication skills, Excellent written communication skills, Commitment to employee-owned culture", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Required Qualifications Bachelor's degree in Engineering, Construction Management or closely related field Knowledge of MS Office, Primavera, Scheduling Software, spreadsheets and databases Interest and/or experience in the construction field Excellent oral and written communication skills An attitude and commitment to being an active participant of our employee-owned culture is a must What We Believe HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve. Our Commitment As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day. Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees. United States-South Carolina-Charleston", "summaryDescription" : "Construction EIT / Coordinator at HDR", "createdAt" : "2026-06-14T21:53:04.609", "lastUpdated" : "2026-06-15T10:33:33.061", "ingestTimestamp" : "2026-06-14T21:53:04.609", "mongoId" : "6a16291c58b93c861e95a372", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 68500, "salaryAnnualMax" : 87500, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Construction field", "MS Office", "Primavera", "Scheduling Software" ], "skillCount" : 4, "jobCategory" : "engineering", "jobSubcategory" : "software", "seniorityLevel" : "Entry", "dataQualityScore" : 0.7777778, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Construction", "llmIndustryConfidence" : 0.92 }, { "id" : "6a2c79bb74d8ee00a0942af5", "title" : "Administrative Assistant", "company" : "Holder Construction", "industry" : "Real Estate", "salary" : { "min" : 47000.0, "max" : 65000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Administrative Assistant in Fort Wayne, IN, adjusted for mid-seniority and the construction industry." }, "location" : "Fort Wayne, IN", "locations" : [ "Fort Wayne", "IN" ], "timestamp" : "2026-06-15T09:45:38.796", "fingerprint" : "e39f4e09ad2b44288b127a4db19059a36730f3c9c7893490f215244f7a184527", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/holderconstruction/jobs/4266169009", "externalId" : "4266169009", "industryFunction" : { }, "structuredLocations" : [ { "workMode" : "onsite" } ], "locationText" : "", "employmentType" : "FULL_TIME", "technicalSkills" : "Microsoft Office Suite, Word, Excel, Outlook", "professionalSkills" : [ "Cost coding", "Record-keeping", "Expense categorization" ], "hardSkillsList" : [ "Accounts payable processing", "Invoice management", "Financial record maintenance" ], "hardSkills" : [ { "name" : "Accounts payable processing", "level" : "intermediate" }, { "name" : "Invoice management", "level" : "intermediate" }, { "name" : "Financial record maintenance", "level" : "intermediate" } ], "majorSkills" : "Accounts payable, Cost coding, Administrative support", "majorSkillsList" : [ "Accounts payable", "Cost coding", "Administrative support" ], "coreResponsibilities" : "Process vendor invoices, Manage vendor invoices, Ensure timely payments, Ensure accurate record-keeping, Code project costs, Track project costs, Record expenses, Categorize expenses, Liaise with vendors, Liaise with internal teams, Resolve invoicing queries, Resolve cost-related queries, Maintain financial records, Organize financial records, Provide administrative support", "teamCollaboration" : "Internal teams", "domainKnowledge" : "Construction industry", "domainList" : [ "construction-industry" ], "domainSpecificKnowledge" : [ "Construction industry" ], "toolProficiency" : [ "Microsoft Word", "Microsoft Excel", "Microsoft Outlook" ], "communicationSkills" : "Invoicing queries; Cost-related queries", "documentationSkills" : "Financial records documentation", "problemSolvingSkills" : "Resolve queries", "specialRequirements" : "Substance abuse testing, Background screening", "qualificationsBasic" : "Proven experience in administrative roles, Experience with accounts payable, Experience with cost coding, Organizational skills, Attention to detail, Proficiency in Microsoft Office Suite, Excellent communication skills, Excellent interpersonal skills, Ability to work independently, Ability to work as part of a team", "qualificationsPreferred" : "Familiarity with accounting software", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "ABOUT US Holder Construction is a nationally recognized leader in the construction industry, consistently ranked among the top firms on ENR’s Top 400 Contractors list. We are a performance-driven company that believes in rewarding excellence and investing in our people. Our structured career development program empowers associates to grow quickly into expanded roles and responsibilities based on merit. With operations throughout the United States, we offer a highly competitive compensation and benefits package, including: Annual bonus program Paid time off Health, dental, vision, and life insurance 401(k)-retirement plan Night and swing shift differential pay for select roles We are looking for an Administrative Assistant to join our Operations team in Fort Wayne, IN. This is a full-time, in-person position. Key Responsibilities Accounts Payable: Process and manage vendor invoices, ensuring timely payments and accurate record-keeping. Cost Coding: Accurately code and track project costs, ensuring all expenses are recorded and categorized correctly. Communication: Liaise with vendors and internal teams to resolve any invoicing or cost-related queries. Documentation: Maintain and organize financial records and documentation. Support: Provide administrative support to other departments as needed. Qualifications Required: Proven experience in administrative roles, preferably with a focus on accounts payable and cost coding. Strong organizational skills and attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Excellent communication and interpersonal skills. Ability to work independently and as part of a team. Preferred: Familiarity with accounting software. Holder is committed to Equal Opportunity Employment (EOE). Substance abuse testing and a background screening is a condition of employment and Holder Construction does not sponsor applicants for immigration status or benefits.", "summaryDescription" : "Administrative Assistant at Holder Construction. Skills: Accounts payable, Cost coding, Administrative support. Process vendor invoices. Manage vendor invoices", "postedDate" : "2026-06-14T08:46:27.414", "createdAt" : "2026-06-14T08:46:27.414", "lastUpdated" : "2026-06-15T09:45:38.796", "ingestTimestamp" : "2026-06-14T08:46:27.414", "mongoId" : "6a2c79bb74d8ee00a0942af5", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 47000, "salaryAnnualMax" : 65000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Accounts payable processing", "Invoice management", "Financial record maintenance", "Accounts payable", "Cost coding", "Administrative support", "Record-keeping", "Expense categorization", "Construction industry", "Microsoft Word", "Microsoft Excel", "Microsoft Outlook" ], "skillCount" : 12, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.8888889, "daysOld" : 1, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Construction", "llmIndustryConfidence" : 0.95 }, { "id" : "6a16291c58b93c861e95a15f", "title" : "Administrative Project Coordinator", "salary" : { "min" : 48000.0, "max" : 65000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Junior Administrative Project Coordinator in Newport News, United States, adjusted for experience and full-time employment." }, "location" : "United States-Virginia-Newport News", "locations" : [ "United States-Virginia-Newport News" ], "timestamp" : "2026-06-15T23:11:15.123", "fingerprint" : "12fe9b6dac4c08542cc401e67cd7525f575f95db1d2e76ed8ca12ec1b5d97003", "source" : "taleo", "language" : "en", "applyUrl" : "https://hdr.taleo.net/careersection/ex/jobdetail.ftl?job=777611", "externalId" : "777611", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Newport News", "state" : "Virginia", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "36.9775016,-76.4297700" } ], "locationText" : "Newport News, Virginia, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "Associate's", "experienceMinYears" : 1, "technicalSkills" : "Microsoft Word, Microsoft Excel", "toolProficiency" : [ "Microsoft Word", "Microsoft Excel" ], "qualificationsBasic" : "Associate degree or education/experience combination, 1 years related experience, Proficiency in Microsoft Word and Excel, Commitment to employee-owned culture", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Required Qualifications Associate degree in a closely related field or combination of education and relevant experience A minimum of 1 years related experience Proficiency in Microsoft Word and Excel An attitude and commitment to being an active participant of our employee-owned culture is a must What We Believe HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve. Our Commitment As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day. Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees. United States-Virginia-Newport News", "summaryDescription" : "Administrative Project Coordinator", "createdAt" : "2026-06-14T21:57:39.844", "lastUpdated" : "2026-06-15T23:11:15.123", "ingestTimestamp" : "2026-06-14T21:57:39.844", "mongoId" : "6a16291c58b93c861e95a15f", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 48000, "salaryAnnualMax" : 65000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Microsoft Word", "Microsoft Excel" ], "skillCount" : 2, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Junior", "dataQualityScore" : 0.6666667, "hasLocation" : true, "hasGeo" : true, "llmIndustryConfidence" : 0.85 }, { "id" : "6a2203e374d8ee00a0d618d4", "title" : "Administrative Assistant", "industry" : "Education", "salary" : { "min" : 48000.0, "max" : 65000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "The estimation is based on the US market baseline for an Administrative Assistant in Richmond, adjusted for mid-seniority and the education industry." }, "location" : "TEXAS-RICHMOND-DAVID CROCKETT MIDDLE SCHOOL", "locations" : [ "TEXAS-RICHMOND-DAVID CROCKETT MIDDLE SCHOOL", "
DAVID CROCKETT MIDDLE SCHOOL (53)
19001 BEECHNUT
RICHMOND, 77407

" ], "timestamp" : "2026-06-16T02:42:34.944", "fingerprint" : "373e28c28e47a2f46c851c174f9263da1ba49865ce0ffb98e3c7bfe676581561", "source" : "taleo", "language" : "en", "applyUrl" : "https://aa210.taleo.net/careersection/ex/jobdetail.ftl?job=192841", "externalId" : "192841", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Richmond", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "29.5821811,-95.7607832" } ], "locationText" : "Richmond, Texas, United States", "minimumEducation" : "High School", "experienceMinYears" : 3, "coreResponsibilities" : "Plan clerical support activities, Initiate clerical support activities, Assign clerical support activities, Carry out clerical support activities, Relieve supervisors of routine administrative tasks, Ensure smooth day-to-day operation, Review outgoing correspondence, Maintain supervisor's calendar, Coordinate meetings and conferences, Schedule meetings and conferences, Notify meeting attendees, Screen supervisor's telephone calls, Screen supervisor's mail, Respond to telephone calls, Respond to mail, Forward calls to supervisor, Forward mail to supervisor, Process discipline referrals, Maintain discipline referrals, Maintain records in files, Maintain records in computer system, Maintain detention logs, Notify parents of detention, Prepare ISS assignments, Process homework for absences, Supervise office workers, Prepare supplemental payroll, Serve as substitute for ISS monitor, Process documents, Process work order requests, Provide clerical support for campus police, Provide clerical support for Extended Day Program, Assist principal with supervising substitute teachers, Assist principal with textbooks, Assist principal with keys, Assist principal with school calendar, Assist principal with master scheduling, Assist principal with routine correspondence, Assist principal with newsletters, Compile data, Organize filing system, Maintain filing system, Prepare in-service materials", "domainKnowledge" : "Student discipline; Student records; Payroll processing; Substitute teachers; School calendar; Master scheduling", "domainList" : [ "student-discipline", "student-records", "payroll-processing", "substitute-teachers", "school-calendar", "master-scheduling" ], "domainSpecificKnowledge" : [ "Student discipline", "Student records", "Payroll processing", "Substitute teachers", "School calendar", "Master scheduling" ], "continuousLearning" : "Professional development attendance", "specialRequirements" : "Lifting less than 40 pounds, Occasional walking, Occasional standing, Occasional sitting, Occasional bending, Occasional stooping, Occasional kneeling, Occasional crouching, Occasional crawling, Work prolonged hours, Work irregular hours, Maintain emotional control, Attendance at conferences", "qualificationsBasic" : "3 years clerical/secretarial experience, High School diploma or GED", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Job Overview The Administrative Assistant I will provide clerical support and serve as secretary to one or more assigned administrators. Relieve supervisor/s of routine administrative tasks. Position Description Essential Duties and Responsibilities Plan, initiate, assign to other or carry to completion clerical, secretarial, and administrative support activities Relieve supervisors of routine administrative tasks and ensure smooth and efficient day-to-day operation of the department, section or branch to which assigned Review all outgoing correspondence for format, spelling, punctuation and grammar before submitting for supervisor’s signature Maintain supervisor’s calendar, coordinate meetings and conferences, scheduling time and place and notifying attendees Screen supervisor’s telephone calls and mail, personally responding to those that can be handled at the secretarial level and forwarding the remaining calls/ mail to supervisor with pertinent background material Process and maintain discipline referrals and records in files and computer system Maintain detention logs and notify parents as prescribed by policy Prepare ISS assignments and process homework for long term absences Supervise office workers and prepare supplemental payroll for tutorials May serve as substitute for ISS monitor Process documents and work order requests using school district computer program May provide clerical support for campus police officer and Extended Day Program Assist principal with supervising substitute teachers, textbooks, keys, school calendar, master scheduling, routine correspondence, newsletters Compile data, organize/maintain filing system, prepare in-service materials, etc. Supervisory Responsibilities None Qualification Requirements To perform this job successfully, an individual must be able to perform each of the above essential duties satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or abilities, required unless otherwise stated as preferred. Reasonable accommodations may be made to enable individuals with disabilities to perform the essentials functions. High School diploma or GED Minimum of 3 years of clerical/secretarial experience Proficient in various computer programs Ability to maintain a high level of confidentiality of all student/family and staff information Physical Requirements/Working Conditions The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in classrooms, offices, work stations and meeting rooms. The position requires occasional walking, standing, sitting, bending, stooping, kneeling, crouching, crawling, and lifting/carrying work related items weighing less than 40 pounds, such as books, papers and presentation materials. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus. Attendance at conferences and professional development is required. Work involves everyday risks and discomforts which require normal safety precautions when operating equipment or performing job duties. May work prolonged or irregular hours and must be able to maintain emotional control under stress. TEXAS-RICHMOND", "summaryDescription" : "Administrative Assistant. Plan clerical support activities. Initiate clerical support activities", "createdAt" : "2026-06-14T21:32:06.131", "lastUpdated" : "2026-06-16T02:42:34.944", "ingestTimestamp" : "2026-06-14T21:32:06.131", "mongoId" : "6a2203e374d8ee00a0d618d4", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 48000, "salaryAnnualMax" : 65000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Student discipline", "Student records", "Payroll processing", "Substitute teachers", "School calendar", "Master scheduling" ], "skillCount" : 6, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.5555556, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Education", "llmIndustryConfidence" : 0.98 }, { "id" : "6a1a678658b93c861e83bc06", "title" : "Administrative Assistant", "company" : "Genesis", "industry" : "Technology", "salary" : { "min" : 240000.0, "max" : 360000.0, "currency" : "UAH", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an entry-level Administrative Assistant in Kyiv, Ukraine, adjusted for the technology industry." }, "location" : "Київ, UA", "locations" : [ "Київ", "UA" ], "timestamp" : "2026-06-16T06:05:50.711", "fingerprint" : "8564469b67dc2c10874a3a46525ea958f5d5666da85577d5596f664de0017e06", "source" : "breezyhr", "language" : "uk", "applyUrl" : "https://gen-tech.breezy.hr/p/81a4163deb11-administrative-assistant", "externalId" : "81a4163deb11", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Київ", "country" : "Ukraine", "continent" : "eu", "source" : "llm", "workMode" : "onsite", "geo" : "50.4500336,30.5241361" } ], "locationText" : "Київ, Ukraine", "rawDescription" : "Administrative Assistant Genesis — це українська кофаундингова ІТ-компанія та один з найбільших паблішерів неігрових застосунків. Разом з найкращими підприємцями Центральної та Східної Європи ми створюємо та розвиваємо глобальні технологічні бізнеси. Основні наші ринки — це США, Європа й Африка. Я", "summaryDescription" : "Administrative Assistant at Genesis", "createdAt" : "2026-06-14T19:33:59.281", "lastUpdated" : "2026-06-16T06:05:50.711", "ingestTimestamp" : "2026-06-14T19:33:59.281", "mongoId" : "6a1a678658b93c861e83bc06", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "200k+", "hasSalary" : false, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.5555556, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.85 }, { "id" : "6a2c6e0974d8ee00a0920da5", "title" : "Administrative Project Coordinator", "company" : "HDR", "salary" : { "min" : 65000.0, "max" : 85000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Administrative Project Coordinator in Phoenix, adjusted for mid-seniority and the engineering industry." }, "location" : "United States-Arizona-Phoenix", "locations" : [ "United States-Arizona-Phoenix" ], "timestamp" : "2026-06-16T03:34:15.193", "fingerprint" : "0176833e1ad781aefe6192c15dbb5c3f905f22324b1d0b97668991128eb06e46", "source" : "taleo", "language" : "en", "applyUrl" : "https://hdr.taleo.net/careersection/ex/jobdetail.ftl?job=783321", "externalId" : "783321", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Phoenix", "state" : "Arizona", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "33.4484367,-112.0741410" } ], "locationText" : "Phoenix, Arizona, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "coreResponsibilities" : "Type project documents, Format project documents, Organize project documents, Order insurance, Monitor insurance certificates, Apply quality assurance guidelines, Assist with meetings, Coordinate meetings, Assist with presentations, Exhibit professionalism with clients, Work with Project Managers, Work with project teams, Assist with project guides, Assist with project reviews, Assist with project invoices, Assist with expense reports, Perform other duties", "qualificationsBasic" : "Type project documents, Format project documents, Organize project documents, Order insurance, Monitor insurance certificates, Apply quality assurance guidelines, Assist with meetings, Coordinate meetings, Assist with presentations, Exhibit professionalism with clients, Work with Project Managers, Work with project teams, Assist with project guides, Assist with project reviews, Assist with project invoices, Assist with expense reports", "qualificationsPreferred" : "Bachelor's degree, Project coordinator experience, Architecture office experience, Assist with meeting minutes", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? Watch Our Story: ' https://www.hdrinc.com/our-story' Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world. In the role of Administrative Project Coordinator, we'll count on you to: Type, format and organize project documents, reports, specifications and correspondence Create and maintain paper and electronic files Order insurance and monitor insurance certificates Apply company quality assurance guidelines and procedures for project document management Assist with and help coordinate meetings and presentations Exhibit professionalism with clients Work with multiple Project Managers and project teams as needed Assist with project guides, project reviews, project invoices and expense reports as needed Perform other duties as needed Preferred Qualifications Bachelor's degree Prior experience working as a project coordinator in an architecture office Proficiency in assisting with the creation of meeting minutes for project teams", "summaryDescription" : "Administrative Project Coordinator at HDR. Type project documents. Format project documents", "createdAt" : "2026-06-14T18:54:55.897", "lastUpdated" : "2026-06-16T03:34:15.193", "ingestTimestamp" : "2026-06-14T18:54:55.897", "mongoId" : "6a2c6e0974d8ee00a0920da5", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 65000, "salaryAnnualMax" : 85000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.6666667, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Engineering", "llmIndustryConfidence" : 0.85 }, { "id" : "6a2c7bea74d8ee00a094b98e", "title" : "Administrative Assistant", "company" : "StepStone Group", "industry" : "Consulting", "salary" : { "min" : 35000.0, "max" : 48000.0, "currency" : "GBP", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Administrative Assistant in London, UK, adjusted for mid-seniority and the finance industry." }, "location" : "London, United Kingdom", "locations" : [ "London", "United Kingdom" ], "timestamp" : "2026-06-15T08:43:37.823", "fingerprint" : "98f2aeafb0d5654a5395fca25f812bce241349228d8935d3555d0ba7988262c0", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://www.stepstonegroup.com/current-opportunities/?gh_jid=7992227", "externalId" : "7992227", "industryFunction" : { }, "structuredLocations" : [ { "city" : "London", "country" : "United Kingdom", "continent" : "eu", "source" : "llm", "workMode" : "onsite", "geo" : "51.5074456,-0.1277653" } ], "locationText" : "London, United Kingdom", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Operational metrics", "Resource planning", "Continuous improvement" ], "hardSkillsList" : [ "Expense reporting", "Travel planning", "Meeting coordination", "Proofreading", "Editing" ], "hardSkills" : [ { "name" : "Expense reporting", "level" : "intermediate" }, { "name" : "Travel planning", "level" : "intermediate" }, { "name" : "Meeting coordination", "level" : "intermediate" }, { "name" : "Proofreading", "level" : "intermediate" }, { "name" : "Editing", "level" : "intermediate" } ], "majorSkills" : "Administrative support, Calendar management, Communication", "majorSkillsList" : [ "Administrative support", "Calendar management", "Communication" ], "coreResponsibilities" : "Monitor calendars and emails, Draft and edit correspondence, Track executive meetings and follow-ups, Handle travel logistics, Support event logistics, Prepare expense reports, Anticipate calendar issues, Schedule complex meetings, Assist with off-site meetings, Support colleagues and team projects, Maintain confidentiality, Assist guests with office support", "teamCollaboration" : "Support colleagues; Assist with team projects; Act as a team player", "domainKnowledge" : "StepStone Group policies; Financial environment", "domainList" : [ "stepstone-group-policies", "financial-environment" ], "domainSpecificKnowledge" : [ "StepStone Group policies", "Financial environment" ], "communicationSkills" : "Clear communication; Effective communication", "documentationSkills" : "Document finalization", "problemSolvingSkills" : "Problem solving", "qualificationsBasic" : "3-5 years' professional experience, Ability to manage confidential information, Ability to manage multiple tasks, Ability to work collaboratively, Ability to perform general office duties, Ability to work in a fast-paced environment, Ability to think 'outside of the box'", "qualificationsPreferred" : "College degree preferred", "remoteFriendly" : false, "rawDescription" : "We are global private markets specialists delivering tailored investment solutions, advisory services, and impactful, data driven insights to the world’s investors. Leveraging the power of our platform and our peerless intelligence across sectors, strategies, and geographies, we help identify the advantages and the answers our clients need to succeed. Position Overview The Administrative Assistant of StepStone Group will provide essential administrative support mainly to the Business Development team, while also providing administrative support to another smaller team(s). to executives and teams, helping ensure smooth daily operations in a fast-paced financial environment. The Administrative Assistant should demonstrate strong attention to detail, can work both independently and with others, manage time efficiently, communicate clearly, and understand colleagues’ needs. The Administrative Assistant will work with both appointed executives and assist the General Administrative team on an as needed basis. Responsibilities Monitor heavy and fluctuating calendars, high volume of e-mails, and flow of communication. Compose, draft, proof, edit, and finalize correspondence including e-mail and other documents. Track Executives' meetings, as well as necessary follow-ups Familiarity with StepStone Groups policies as outlined in the handbook and on-line, including but not limited to, travel, personal stock, IT, and record retention. Handle planning logistics for domestic and international trips using the Firm's contracted travel agency; provide detailed itineraries, agendas, directions, visas and passport renewals. Support activities related to roadshows, events and AGMs, including coordination and logistical support. Prepare expense reports in timely manner ensuring accuracy and submitting in accordance with Firm policy. Monitor executive's calendars and anticipate where problems might arise regarding calendar, meeting preparation, needs of executives involved, requests for meetings; communicate potential and/or confirmed changes to parties involved immediately. Schedule and coordinate complex meetings and executive events requiring detailed logistics handling and problem solving, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available, coordinate hospitality services as needed; assist with various StepStone Group off-site meetings as requested in an upbeat and professional manner. Contribute to a positive and productive work environment by supporting colleagues and assisting with team projects as needed. Act in discreet and professional manner with others; sensitivity to the confidential nature of the Firm's business and consistently uphold such confidences and use this information only in the course of performing your job for StepStone Group. Act as a team player, including taking on additional tasks to support colleagues and the Firm and offering to help before being asked; give credit where credit is due. Contribute your talents and efforts to a productive, pleasant, and safe working environment. Assist StepStone Group guests with general office support and reservations (travel, dinner, and local transportation, etc.). Requirements A minimum of 3 -5 years' professional experience; college degree preferred. Ability to manage highly sensitive, confidential information with complete discretion. Demonstrates good judgement; skilled at developing and maintaining relationships representing StepStone Group in a professional manner. Ability to manage multiple tasks and prioritize effectively in a fast-paced environment. Strong attention to detail. Sense of urgency; ability to work in a fast-paced, dynamic environment and flexible attitude when responding to changes. Self-motivated; proactively identify areas for improvement to better streamline team workflow; can think 'outside of the box.' Excellent verbal and written communication skills; presents ideas clearly and communicate openly and effectively with team; facilitate multi-directional information flow. Ability to work collaboratively as part of a team. Ability to perform general office duties including printing, binding and ability to upload meeting materials to iPads. Capable of working in a way that reflects the Firm's core values and principles. Technically proficient; using Microsoft Office Suite: Word, Excel, PowerPoint, and Outlook Benefits Discretionary bonus based on individual and team performance. At StepStone, we believe that our people are our most important asset and crucial to our success. We are an Equal Opportunity Employer that strives to create an environment that empowers our employees and allows them to be heard, regardless of title or tenure. Our organizational community features multiple Employment Resource Groups as well as mentorship programs to enhance the employee experience for all. As an Equal Opportunity Employer, StepStone does not discriminate on the basis of race, creed, color, religion, sex, national origin, citizenship status, age, disability, marital status, sexual orientation, gender identity, gender expression, genetic information or any other characteristic protected by law. Candidates must be at least 18 years old to apply. Developing People at StepStone", "summaryDescription" : "Administrative Assistant at StepStone Group. Skills: Administrative support, Calendar management, Communication. Monitor calendars and emails. Draft and edit correspondence", "postedDate" : "2026-06-14T08:58:08.056", "createdAt" : "2026-06-14T08:58:08.056", "lastUpdated" : "2026-06-15T08:43:37.823", "ingestTimestamp" : "2026-06-14T08:58:08.056", "mongoId" : "6a2c7bea74d8ee00a094b98e", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "30k-50k", "hasSalary" : false, "allSkills" : [ "Expense reporting", "Travel planning", "Meeting coordination", "Proofreading", "Editing", "Administrative support", "Calendar management", "Communication", "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Operational metrics", "Resource planning", "Continuous improvement", "StepStone Group policies", "Financial environment" ], "skillCount" : 17, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Finance", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c79bb74d8ee00a0942af8", "title" : "Administrative Assistant", "company" : "Holder Construction", "industry" : "Real Estate", "salary" : { "min" : 52000.0, "max" : 75000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Administrative Assistant in Ashburn, United States, adjusted for mid-seniority and the construction industry." }, "location" : "Ashburn, VA", "locations" : [ "Ashburn", "VA" ], "timestamp" : "2026-06-15T08:41:55.216", "fingerprint" : "0d20f89cc40b41aa5a7d6851d0b7f8fd7711d0cd3d7af79854109e9680079f27", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/holderconstruction/jobs/4283959009", "externalId" : "4283959009", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Ashburn", "state" : "Virginia", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "39.0297840,-77.4744148" } ], "locationText" : "Ashburn, Virginia, United States", "employmentType" : "FULL_TIME", "communicationSkills" : "Communication skills; Interpersonal skills", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "ABOUT US Holder Construction is a nationally recognized leader in the construction industry, consistently ranked among the top firms on ENR’s Top 400 Contractors list. We are a performance-driven company that believes in rewarding excellence and investing in our people. Our structured career development program empowers associates to grow quickly into expanded roles and responsibilities based on merit. With operations throughout the United States, we offer a highly competitive compensation and benefits package, including: Annual bonus program Paid time off Health, dental, vision, and life insurance 401(k)-retirement plan Night and swing shift differential pay for select roles We are looking for an Administrative Assistant to join our Operations team in Ashburn, VA. This is a full-time, in-person position. Key Responsibilities Accounts Payable: Process and manage vendor invoices, ensuring timely payments and accurate record-keeping. Cost Coding: Accurately code and track project costs, ensuring all expenses are recorded and categorized correctly. Communication: Liaise with vendors and internal teams to resolve any invoicing or cost-related queries. Documentation: Maintain and organize financial records and documentation. Support: Provide administrative support to other departments as needed. Qualifications Required: Proven experience in administrative roles, preferably with a focus on accounts payable and cost coding. Strong organizational skills and attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Excellent communication and interpersonal skills. Ability to work independently and as part of a team. Preferred: Familiarity with accounting software. Holder is committed to Equal Opportunity Employment (EOE). Substance abuse testing and a background screening is a condition of employment and Holder Construction does not sponsor applicants for immigration status or benefits.", "summaryDescription" : "Administrative Assistant at Holder Construction", "postedDate" : "2026-06-14T08:30:17.035", "createdAt" : "2026-06-14T08:30:17.035", "lastUpdated" : "2026-06-15T08:41:55.216", "ingestTimestamp" : "2026-06-14T08:30:17.035", "mongoId" : "6a2c79bb74d8ee00a0942af8", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 52000, "salaryAnnualMax" : 75000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Construction", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c79bb74d8ee00a0942af3", "title" : "Administrative Assistant", "company" : "Holder Construction", "industry" : "Real Estate", "salary" : { "min" : 48000.0, "max" : 65000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Administrative Assistant in Mooresville, NC, adjusted for mid-seniority and the construction industry." }, "location" : "Mooresville, IN", "locations" : [ "Mooresville", "IN" ], "timestamp" : "2026-06-15T09:36:09.015", "fingerprint" : "545cb4f50593accefa6635a5ad9e07b3bb4a1a3cb73cd7213b273fb800403810", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/holderconstruction/jobs/4266172009", "externalId" : "4266172009", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Mooresville", "state" : "Indiana", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "39.6128243,-86.3741600" } ], "locationText" : "Mooresville, Indiana, United States", "employmentType" : "FULL_TIME", "technicalSkills" : "Microsoft Office Suite", "professionalSkills" : [ "Cost coding", "Record-keeping" ], "hardSkillsList" : [ "Accounts payable", "Cost coding" ], "hardSkills" : [ { "name" : "Accounts payable", "level" : "intermediate" }, { "name" : "Cost coding", "level" : "intermediate" } ], "majorSkills" : "Accounts payable, Cost coding, Administrative support", "majorSkillsList" : [ "Accounts payable", "Cost coding", "Administrative support" ], "coreResponsibilities" : "Process vendor invoices, Manage vendor invoices, Ensure timely payments, Ensure accurate record-keeping, Code project costs, Track project costs, Record expenses, Categorize expenses, Liaise with vendors, Liaise with internal teams, Resolve invoicing queries, Resolve cost-related queries, Maintain financial records, Organize financial records, Maintain documentation, Organize documentation, Provide administrative support", "teamCollaboration" : "Internal teams", "domainKnowledge" : "Construction industry", "domainList" : [ "construction-industry" ], "domainSpecificKnowledge" : [ "Construction industry" ], "toolProficiency" : [ "Microsoft Word", "Microsoft Excel", "Microsoft Outlook" ], "communicationSkills" : "Interpersonal skills", "documentationSkills" : "Financial records; Documentation", "specialRequirements" : "Substance abuse testing, Background screening", "qualificationsBasic" : "Proven experience in administrative roles, Experience with accounts payable, Experience with cost coding, Organizational skills, Attention to detail, Proficiency in Microsoft Office Suite, Excellent communication skills, Excellent interpersonal skills, Ability to work independently, Ability to work as part of a team", "qualificationsPreferred" : "Familiarity with accounting software", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "ABOUT US Holder Construction is a nationally recognized leader in the construction industry, consistently ranked among the top firms on ENR’s Top 400 Contractors list. We are a performance-driven company that believes in rewarding excellence and investing in our people. Our structured career development program empowers associates to grow quickly into expanded roles and responsibilities based on merit. With operations throughout the United States, we offer a highly competitive compensation and benefits package, including: Annual bonus program Paid time off Health, dental, vision, and life insurance 401(k)-retirement plan Night and swing shift differential pay for select roles We are looking for an Administrative Assistant to join our Operations team in Indianapolis, IN. This is a full-time, in-person position. Key Responsibilities Accounts Payable: Process and manage vendor invoices, ensuring timely payments and accurate record-keeping. Cost Coding: Accurately code and track project costs, ensuring all expenses are recorded and categorized correctly. Communication: Liaise with vendors and internal teams to resolve any invoicing or cost-related queries. Documentation: Maintain and organize financial records and documentation. Support: Provide administrative support to other departments as needed. Qualifications Required: Proven experience in administrative roles, preferably with a focus on accounts payable and cost coding. Strong organizational skills and attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Excellent communication and interpersonal skills. Ability to work independently and as part of a team. Preferred: Familiarity with accounting software. Holder is committed to Equal Opportunity Employment (EOE). Substance abuse testing and a background screening is a condition of employment and Holder Construction does not sponsor applicants for immigration status or benefits.", "summaryDescription" : "Administrative Assistant at Holder Construction. Skills: Accounts payable, Cost coding, Administrative support. Process vendor invoices. Manage vendor invoices", "postedDate" : "2026-06-14T03:01:42.318", "createdAt" : "2026-06-14T03:01:42.318", "lastUpdated" : "2026-06-15T09:36:09.015", "ingestTimestamp" : "2026-06-14T03:01:42.318", "mongoId" : "6a2c79bb74d8ee00a0942af3", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 48000, "salaryAnnualMax" : 65000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Accounts payable", "Cost coding", "Administrative support", "Record-keeping", "Construction industry", "Microsoft Word", "Microsoft Excel", "Microsoft Outlook" ], "skillCount" : 8, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.8888889, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Construction", "llmIndustryConfidence" : 0.95 }, { "id" : "69dde45b2beec4dd3d9a3e9b", "title" : "Administrative Program Coordinator", "company" : "Beckman Research Institute", "salary" : { "min" : 58000.0, "max" : 82000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market data for Administrative Program Coordinator in Monrovia, United States, adjusted for mid-seniority level and healthcare industry." }, "location" : "United States-California-Monrovia", "locations" : [ "United States-California-Monrovia", "Research Administration", "Hybrid, Days, Days" ], "timestamp" : "2026-06-16T01:10:57.723", "fingerprint" : "56b551bc539cdcca8f25da4daf0f9e31aa77aabbb769a95f04198e005fad8d7e", "source" : "taleo", "language" : "en", "applyUrl" : "https://aa067.taleo.net/careersection/ex/jobdetail.ftl?job=233804", "externalId" : "233804", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Monrovia", "state" : "California", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "34.1483499,-118.0014517" } ], "locationText" : "Monrovia, California, United States", "minimumEducation" : "Bachelor's", "remoteFriendly" : false, "rawDescription" : "Join the forefront of groundbreaking research at the Beckman Research Institute of City of Hope, where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. Our dedicated and compassionate faculty and staff are driven by a common mission: Contribute to innovative approaches in predicting, preventing, and curing diseases, shaping the future of medicine through cutting-edge research. We are looking for an Administrative Program Coordinator to support the department of Molecular Diagnostics and Experimental Therapeutics (MDET). You will provide high‑level administrative, programmatic, and operational support to senior faculty leadership and departmental programs. The position performs a broad range of complex, diversified, and confidential administrative duties requiring independent judgment, discretion, and a high degree of professionalism. Your responsibilities will include executive calendar and meeting management, coordination of research and academic programs, faculty affairs and recruitment support, financial and business operations assistance, and liaison with internal and external stakeholders. This role requires exceptional organizational skills, meticulous attention to detail, and the ability to manage multiple priorities in a fast‑paced, research‑intensive environment. You will serve as a key partner to faculty leadership by anticipating needs, streamlining workflows, and ensuring administrative, compliance, and operational processes are executed efficiently and in alignment with institutional policies. The position requires flexibility, strong communication skills, and the ability to work independently while contributing to the overall success of the department and institution. You will be responsible for: Executive & Faculty Administrative Support Provides high-level administrative support to senior faculty leadership, including management of complex calendars, meetings, priorities, and confidential communications. Utilizes independent judgment to manage competing priorities, shifting deadlines, and sensitive information. Conducts daily and ongoing check-ins with faculty leadership to review status updates, evolving priorities, and scheduling needs, including coordination during remote and on-site work. Program, Project, and Research Administration Coordinates and administers departmental programs, initiatives, and projects in support of research, academic, and institutional goals. Supports faculty recruitment, global scholars, postdoctoral fellows, and staff scientists by coordinating interviews, documentation, onboarding, and offboarding processes. Oversee logistics for lab meetings, research forums, symposiums, and seminar series, including room scheduling, materials preparation, speaker coordination, and technology support. Financial, Budgetary, and Business Operations Support Assists with departmental business operations including budget tracking, purchasing, procurement card reconciliation, expense reporting, travel authorization, and account monitoring in compliance with institutional and extramural funding policies. Coordinates travel logistics for faculty leadership, including flights, lodging, ground transportation, itineraries, and required approvals. Monitors expenditure and reconciles transactions in collaboration with business managers and finance offices. Faculty Affairs, HR, and Compliance Coordination Assist with Administrative coordination of faculty appointments, promotions, time and effort reporting, and related personnel processes in collaboration with leadership and institutional partners. Initiates and manages Global Scholars Program (GSP) processes, including interviews, visa documentation, compliance tracking, onboard logistics, and liaison with internal offices. Facilitate onboarding and offboarding processes for employees, visiting scholars, and trainees, ensuring timely access to systems, facilities, and resources. Communications, External Relations, and Collaboration Support Serves as a primary point of contact and liaison for internal and external stakeholders, including collaborators, visiting faculty, vendors, and institutional offices. Supports recruitment and collaboration outreach activities, including preparation of materials, tracking engagement, and maintaining logs of outreach efforts. Assists with preparation and maintenance of faculty CVs, biosketches, and professional profiles, including tracking publications and research metrics. Digital Content, Reporting, and Information Management Maintains and updates departmental websites and digital content to reflect publications, staffing changes, and research activities. Coordinates preparation and distribution of communications, agendas, reports, and meeting materials. Maintains shared drives, files, databases, and documentation to ensure accuracy, compliance, and accessibility. Office & Operational Coordination Overseas day-to-day office operations, including space coordination, office supplies, equipment requests, and facilities support. Coordinates visitor logistics, meeting room setups, and general administrative workflows to ensure operational efficiency. Your qualifications should include: Bachelor’s degree. Equivalent experience may substitute for minimum education requirements. 3 or more years of experience in business administration, clinical research or healthcare environment City of Hope employees pay is based on the following criteria: work experience, qualifications, and work location. City of Hope is an equal opportunity employer. To learn more about our Comprehensive Benefits, please CLICK HERE . United States-California-Monrovia", "summaryDescription" : "Administrative Program Coordinator at Beckman Research Institute", "createdAt" : "2026-06-14T20:49:34.445", "lastUpdated" : "2026-06-16T01:10:57.723", "ingestTimestamp" : "2026-06-14T20:49:34.445", "mongoId" : "69dde45b2beec4dd3d9a3e9b", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 58000, "salaryAnnualMax" : 82000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.5555556, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c7ea474d8ee00a09530fa", "title" : "Administrative & Finance Coordinator", "company" : "Headlands Research", "industry" : "Healthcare", "salary" : { "min" : 52000.0, "max" : 54000.0, "currency" : "CAD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Kelowna, British Columbia, Canada", "locations" : [ "Kelowna", "British Columbia", "Canada" ], "timestamp" : "2026-06-15T04:53:59.802", "fingerprint" : "2868f921d22be2b535c1e3dad6aae91b3f0293f043a1639c0a6c48e5b5a81e1d", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/headlandsresearch/jobs/4284614009", "externalId" : "4284614009", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Kelowna", "state" : "British Columbia", "country" : "Canada", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "49.8879177,-119.4959020" } ], "locationText" : "Kelowna, British Columbia, Canada", "employmentType" : "FULL_TIME", "experienceMinYears" : 2, "technicalSkills" : "Microsoft Excel, Microsoft Word, Microsoft Outlook", "professionalSkills" : [ "Financial coordination", "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement", "Organizational skills", "Time management skills", "Problem-solving skills" ], "hardSkillsList" : [ "Invoice processing", "Petty cash tracking", "Stipend processing", "Cheque distribution", "Vendor statement reconciliation", "Record review", "Document review", "Scanning", "Filing", "Digital uploads", "Meeting agenda preparation", "Office supply ordering" ], "hardSkills" : [ { "name" : "Invoice processing", "level" : "intermediate" }, { "name" : "Petty cash tracking", "level" : "intermediate" }, { "name" : "Stipend processing", "level" : "intermediate" }, { "name" : "Cheque distribution", "level" : "intermediate" }, { "name" : "Vendor statement reconciliation", "level" : "intermediate" }, { "name" : "Record review", "level" : "intermediate" }, { "name" : "Document review", "level" : "intermediate" }, { "name" : "Scanning", "level" : "intermediate" }, { "name" : "Filing", "level" : "intermediate" }, { "name" : "Digital uploads", "level" : "intermediate" }, { "name" : "Meeting agenda preparation", "level" : "intermediate" }, { "name" : "Office supply ordering", "level" : "intermediate" } ], "majorSkills" : "Administrative support, Financial coordination, Process management", "majorSkillsList" : [ "Administrative support", "Financial coordination", "Process management" ], "coreResponsibilities" : "Manage front office responsibilities, Greet visitors, Answer incoming calls, Coordinate scheduling, Make reminder calls, Manage follow-up communication, Manage patient database, Support accounting functions, Process accounts payable, Process invoices, Track petty cash, Process stipends, Distribute cheques, Reconcile vendor statements, Maintain financial documentation, Review records for completeness, Review spreadsheets for completeness, Review documents for completeness, Maintain organized historical records, Assist with meeting agendas, Assist with minutes, Order office supplies, Provide operational support, Provide administrative assistance, Support social media updates, Perform general office coordination", "teamCollaboration" : "Leadership teams; Finance teams; Cross-functional teams", "domainKnowledge" : "Clinical trial delivery", "domainList" : [ "clinical-trial-delivery" ], "domainSpecificKnowledge" : [ "Clinical trial delivery" ], "toolProficiency" : [ "Microsoft Excel", "Microsoft Word", "Microsoft Outlook" ], "communicationSkills" : "Interpersonal skills; Communication skills", "documentationSkills" : "Maintain financial documentation; Maintain organized historical records", "problemSolvingSkills" : "Detailed problem-solving", "qualificationsBasic" : "2+ years administrative experience, 2+ years accounting experience, 2+ years accounts payable experience, 2+ years accounts receivable experience, Microsoft Excel proficiency, Microsoft Word proficiency, Microsoft Outlook proficiency, Interpersonal skills, Communication skills, Dependable mindset, Team-oriented mindset, Ability to prioritize tasks, Ability to adapt", "qualificationsPreferred" : "Accounting experience preferred, Accounts payable experience preferred, Accounts receivable experience preferred", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "At Headlands Research, we are dedicated to enhancing clinical trial delivery within our communities. As a leading network of advanced clinical trial sites, we leverage cutting-edge technology and exceptional support services to broaden outreach and participation. Founded in 2018, our rapidly growing company currently operates 20+ sites across the US and Canada, with plans for further expansion. Are you someone who thrives on organization, accuracy, and keeping operations running smoothly? Do you enjoy balancing administrative responsibilities with financial coordination and detailed problem-solving? Okanagan Clinical Trials is seeking a highly organized and detail-oriented Administrative & Finance Coordinator to join our growing team in Kelowna, BC. This is an excellent opportunity for an administrative professional with accounting or finance experience who enjoys working in a fast-paced, collaborative environment where precision and professionalism matter. In this role, you will serve as a key operational support partner to our leadership and finance teams while helping create a welcoming experience for patients, clients, and staff. Job Status: Full Time / 40 hours per week Salary: $52,000 - $54,000 (Depending on experience) Employee benefits: Benefits are available after 3-month probationary period. Work Schedule: Monday to Friday 8am – 4:30pm Responsibilities: Manage front office responsibilities including greeting visitors and answering incoming calls Coordinate scheduling, reminder calls, follow-up communication, and patient database management Support accounting functions including accounts payable, invoice processing, petty cash tracking, stipend processing, and cheque distribution Reconcile vendor statements and maintain accurate financial documentation Review records, spreadsheets, and documents for completeness and accuracy Maintain organized historical records through scanning, filing, and digital uploads Assist with meeting agendas, minutes, office supply ordering, and operational support Provide administrative assistance to leadership and finance management as needed Support social media updates and general office coordination activities Requirements: We’re looking for someone who takes pride in producing accurate work, enjoys staying organized, and can confidently manage multiple responsibilities with minimal supervision. Successful candidates will bring: 2+ years of administrative, accounting, accounts payable, or accounts receivable experience preferred Exceptional attention to detail and accuracy Strong organizational and time management skills Confidence working with spreadsheets, documentation, and financial records Proficiency in Microsoft Excel, Word, and Outlook Excellent interpersonal and communication skills A proactive, dependable, and team-oriented mindset Ability to prioritize tasks and adapt in a dynamic environment Why Join Okanagan Clinical Trials? At Okanagan Clinical Trials, you’ll have the opportunity to contribute to meaningful clinical research while building a long-term career in operations and administration. We value individuals who are collaborative, dependable, and committed to excellence. If you are looking for a role where your attention to detail, financial coordination skills, and organizational strengths will truly make an impact, we encourage you to apply. Headlands Research will never ask a candidate for personal identifiable information (date of birth, social security number, driver’s license information, etc) via email or messenger tools, or for a financial deposit of any kind. Headlands Research is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, age, sex, national origin, disability status, genetic information, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Need Assistance? Headlands Research is committed to providing access and reasonable accommodation in its employment for individuals with disabilities. To request disability accommodation in the application process, contact recruiting@headlandsresearch.com for further assistance. Please note this is for individuals to request an accommodation as part of the application process and any other correspondence will not receive a response.", "summaryDescription" : "Administrative & Finance Coordinator at Headlands Research. Skills: Administrative support, Financial coordination, Process management. Manage front office responsibilities. 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"currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "TX-Dallas", "locations" : [ "TX-Dallas" ], "timestamp" : "2026-06-15T12:41:13.749", "fingerprint" : "6a0ef9a9b1c9c1981ca512cab028369837a120ae9347bbf9dab5a83aea4bb29c", "source" : "taleo", "language" : "en", "applyUrl" : "https://smu.taleo.net/careersection/ex/jobdetail.ftl?job=73611", "externalId" : "73611", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Dallas", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "32.7762719,-96.7968559" } ], "locationText" : "Dallas, Texas, United States", "employmentType" : "FULL_TIME", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning" ], "hardSkillsList" : [ "Data management", "Operational analysis" ], "hardSkills" : [ { "name" : "Data management", "level" : "intermediate" }, { "name" : "Operational analysis", "level" : "intermediate" } ], "majorSkills" : "Customer service, Project management, Administrative support", "majorSkillsList" : [ "Customer service", "Project management", "Administrative support" ], "coreResponsibilities" : "Oversee front office operations, Serve as first point of contact, Manage ID card system, Coordinate logistical processes, Provide customer service, Address and resolve issues, Follow-up communication, Support students with housing processes, Coordinate departmental projects, Assist in initiative execution, Monitor project timelines, Assist with data management, Assist with operational analysis, Collaborate with campus partners, Supervise Graduate Assistant, Oversee hiring student staff, Develop training for student staff, Provide mentorship to student staff, Provide performance evaluation, Provide logistical support for events, Provide administrative support for events, Participate in workgroups, Participate in committees, Serve as Remote Essential staff, Complete special projects, Complete other duties", "teamCollaboration" : "Campus partners; Cross-functional workgroups; Division of Student Affairs", "projectManagementSkills" : [ "Project management", "Task completion", "Project evaluation" ], "domainKnowledge" : "University housing; Student affairs; Residence life", "domainList" : [ "university-housing", "student-affairs", "residence-life" ], "domainSpecificKnowledge" : [ "University housing", "Student affairs", "Residence life" ], "toolProficiency" : [ "Microsoft Office" ], "communicationSkills" : "Verbal communication; Written communication", "continuousLearning" : "Professional development; Personal development; Tuition benefits", "problemSolvingSkills" : "Problem-solving; Identify problems; Analyze problems; Devise solutions", "specialRequirements" : "On-campus, In-person", "outcomesObjectives" : "Ensure efficient workflow; Ensure efficient communication; Ensure organized environment; Ensure professional environment; Ensure welcoming environment; Ensure student satisfaction; Support departmental goals; Support division goals", "qualificationsBasic" : "High school diploma or equivalent, 2+ years administrative experience, 2+ years student services experience", "qualificationsPreferred" : "Experience supervising student employees, Experience supervising graduate assistants", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Hourly Range: $23.34 per hour About SMU: SMU’s more than 12,000 diverse, high-achieving students come from all 50 states and 90 countries to take advantage of the University’s small classes, hands-on research opportunities, leadership development, community service, international study and innovative programs. The University offers a strong foundation in the humanities and sciences and undergraduate, graduate and professional degree programs through eight schools. Now in its second century of achievement, SMU is increasingly recognized for the ways it supports students, faculty and alumni as they become ethical leaders in their professions and communities. On the most beautiful college campus in the country, SMU Mustangs are energized by unbridled opportunities – from teaching, learning and research to creativity, performance and athletic endeavor. About the Position: This role is an on-campus, in-person position. The Housing Administrative Coordinator is a pivotal member of the Residence Life and Student Housing (RLSH) team, providing comprehensive administrative, customer service, and project management support across a wide range of housing services. This role is responsible for managing front office operations, ensuring efficient departmental communication and workflow, responding to complex student inquiries, coordinating department-wide projects, and supporting the execution of key initiatives that directly impact the student experience and operational effectiveness. The position requires strong problem-solving skills, attention to detail, and the ability to work independently and collaboratively with campus partners. The Housing Administrative Coordinator serves as a primary point of contact for current and prospective students, families, faculty, and staff and must deliver high-quality customer service while maintaining professionalism . Essential Functions: Oversee the daily operations of the RLSH front office and area desks, ensuring an organized, professional, and welcoming environment. Serve as the first point of contact for students, parents, and campus partners—triaging inquiries via phone, email, and in person. Manage the ID card system and coordinate logistical processes related to access and security. Provide expert, frontline customer service to a diverse student population, handling sensitive issues with discretion. Address and resolve routine and escalated housing concerns; refer complex issues to appropriate staff with accurate documentation. Follow-up communication to ensure issue resolution and student satisfaction. Support students and families with housing processes and procedures. Coordinate and implement large-scale and high-impact departmental projects with minimal supervision. Assist in the development and execution of strategic initiatives for housing services. Monitor project timelines, task completion, communication, and project evaluation. Assist with data management and operational analysis to inform decision-making. Collaborate with campus partners. Supervise the Graduate Assistant for Housing Services and oversee hiring, training, and scheduling RLSH Ambassadors (student receptionist team)/Desk Student Staff. Develop and deliver comprehensive onboarding and ongoing training for RLSH Ambassadors/Desk Student Staff. Provide mentorship, feedback, and performance evaluation to foster student staff professional development. Provide logistical and administrative support for housing-related events such as move-in, orientation, housing fairs, and information sessions. Participate in cross-functional workgroups or committees as needed to support the goals of the department and the Division of Student Affairs. Serve as a Remote Essential staff member during modified operations or emergency situations. Complete special projects and other duties as assigned by the Assistant Director of Housing Services or department leadership Education and Experience: A high school diploma or equivalent is required. A minimum of two (2) years of administrative or student services experience, preferably in a university housing or student affairs setting, is required. Experience supervising student employees or graduate assistants is a plus. Knowledge, Skills and Abilities: Candidate must demonstrate strong interpersonal and verbal communication skills, with the ability to communicate broadly across the University and develop and maintain effective relationships with a wide range of constituencies. Must also demonstrate strong written communication skills and provide exceptional customer service in a fast-paced environment. Candidate must possess strong problem-solving skills with the ability to identify and analyze problems, as well as devise solutions. Must also have strong organizational, planning and time management skills. Candidate familiarity with ID card/access systems and data security practices is preferred. Candidate proficiency in Microsoft Office, student information systems and other administrative software is essential. Physical and Environmental Demands: Sit for long periods of time Deadline to Apply: Priority consideration may be given to submissions received by November 17, 2025. This position is open until filled. EEO Statement: SMU is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity and expression. Benefits: SMU offers staff a broad, competitive array of health and related benefit s. In addition to traditional benefits such as health, dental, and vision plans, SMU offers a wide range of wellness programs to help attract, support, and retain our employees whose work continues to make SMU an outstanding education and research institution. SMU is committed to providing an array of retirement programs that benefit and protect you and your family throughout your working years at SMU and, if you meet SMU's retirement eligibility criteria, during your retirement years after you leave SMU. The value of learning at SMU isn't just about preparing our students for the future. Employees have access to a wide variety of professional and personal development opportunities , including tuition benefits . USA-TX-Dallas", "summaryDescription" : "Housing Administrative Coordinator at SMU. Skills: Customer service, Project management, Administrative support. Oversee front office operations. Serve as first point of contact", "createdAt" : "2026-06-14T05:51:33.378", "lastUpdated" : "2026-06-15T12:41:13.749", "ingestTimestamp" : "2026-06-14T05:51:33.378", "mongoId" : "694ae6e870f0b99d589b3ac7", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 47840, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Data management", "Operational analysis", "Customer service", "Project management", "Administrative support", "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Task completion", "Project evaluation", "University housing", "Student affairs", "Residence life", "Microsoft Office" ], "skillCount" : 16, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Education", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2d6f5774d8ee00a0be2be7", "title" : "Administrative Coordinator / Senior Administrative Coordinator", "company" : "The Institution Both Inside And Outside The Fund", "location" : "USA, Washington DC", "locations" : [ "USA, Washington DC", "United States" ], "timestamp" : "2026-06-15T10:36:08.855", "fingerprint" : "eaff10d31b80a308562e8373ea1a47345875fa9d3330ccb85220f2ddc58d7b8b", "source" : "workday", "applyUrl" : "https://imf.wd5.myworkdayjobs.com/IMF/job/USA-Washington-DC/Administrative-Coordinator---Senior--Administrative-Coordinator_26-R9354", "externalId" : "26-R9354", "industryFunction" : { }, "locationPoint" : "12.55837,-70.03816", "structuredLocations" : [ { "city" : "Washington DC", "state" : "District of Columbia", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite" } ], "locationText" : "Washington DC, District of Columbia, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "High School", "experienceMinYears" : 6, "experienceMaxYears" : 10, "experienceLevel" : "Senior", "professionalSkills" : [ "Thorough knowledge of the Fund’s administrative procedures and policies." ], "hardSkillsList" : [ "budget management", "human resources" ], "softSkillsList" : [ "discretion, diplomacy" ], "hardSkills" : [ { "name" : "budget management", "level" : "intermediate" }, { "name" : "human resources", "level" : "intermediate" } ], "softSkills" : [ { "name" : "discretion, diplomacy" } ], "majorSkills" : "Calendar Management, Travel Coordination, Document Preparation, Process Improvement, Interpersonal Skills", "majorSkillsList" : [ "Calendar Management, Travel Coordination, Document Preparation, Process Improvement, Interpersonal Skills" ], "coreResponsibilities" : "Support a Deputy Director and other senior staff in the Front Office with a wide variety of administrative duties including calendar management, scheduling, travel arrangements, document preparation, operational coordination, and event support.", "teamCollaboration" : "Demonstrated ability to engage with colleagues and work well as part of a team. Provide procedural guidance to junior staff and coordinate with other assistants to ensure smooth administrative operations.", "toolProficiency" : [ "Microsoft Office Suite" ], "communicationSkills" : "oral communication; written communication", "documentationSkills" : "document preparation; proofreading; editing", "problemSolvingSkills" : "process improvement; workflow efficiency", "specialRequirements" : "Incumbent is expected to work under minimum supervision, exercise considerable initiative, sound judgment, and utmost discretion. Only candidates currently residing in the Washington DC metro area will be considered.", "outcomesObjectives" : "Contribute to the development of procedures that improve workflow efficiency. Ensure administrative coverage in the Front Office and provide support during absences or periods of increased workload.", "qualificationsBasic" : "High school diploma or equivalent, supplemented by a minimum of six (6) years of relevant experience. External candidates must have had at least two (2) of the six required years of experience in a lead role.", "qualificationsPreferred" : "Proven ability to manage a complex and demanding workload, work under pressure, meet short deadlines, handle multiple tasks, and balance overlapping requests. Excellent interpersonal and communications skills. First-class organizational skills. Flexibility regarding working hours.", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Work for the IMF. Work for the World. The Communications Department (COM) is recruiting an experienced and seasoned administrative coordinator who thrives in a fast-paced environment. The selected candidate will support a Deputy Director and other B-level staff (Senior Managers) in the Front Office. COM is the IMF’s center for strategic communication. It develops and coordinates the Fund’s external and internal communications strategy, shapes key messages, and advises Management and staff on how best to convey those messages. The Department also monitors and responds to what is being said and written about the institution, both inside and outside the Fund. The Front Office in the Communications Department defines and implements the overall strategy for the department, manages human resources and the budget, meets departmental business needs, and provides oversight of Front Office staff, divisions, and intra-departmental teams. It also leads interactions with Management and the Executive Board and develops networks inside and outside the Fund. **Duties and Responsibilities:** The selected candidate will support a Deputy Director and other senior staff in the Front Office and will perform a wide variety of administrative duties, including, but not limited to, the following: **Calendar, Scheduling, and Travel Coordination** * Organize and manage complex schedules; maintain calendars of appointments; manage departmental email groups (including new requests and updates) as needed and make travel arrangements. * Handle mission-related queries; provide administrative and logistical support for mission teams before and after missions, in coordination with other related offices as necessary; and provide extensive guidance to junior coordinators on Travel Information Management System (TIMS) entries. **Document Preparation and Communications Support** * Prepare briefing materials; format memos for management and other documents; draft documents by integrating text, tables, and charts from multiple sources and software applications; proofread and edit documents on behalf of the supervisor and the Front Office staff; ensure correct grammar, spelling, and punctuation; and format documents in accordance with Fund style. **Operational Coordination and Process Improvement** * Provide procedural guidance to junior staff to ensure the smooth functioning of administrative operations in the Front Office and the department; coordinate department-wide administrative processes; and contribute to the development of procedures that improve workflow efficiency. * In coordination with the Office Manager, provide ongoing guidance, feedback, and relevant training to other assistants to ensure the smooth functioning of the administrative operations in the department. **Events, Coverage, and General Administrative Support** * Coordinate offsite meetings and retreats; interact with the Information Technology Department (ITD) and Corporate Services and Facilities Department (CSF) to support Town Halls, Brown Bag sessions, and other events; handle expense reporting and other administrative responsibilities or COM projects as determined by the Office Manager; and assist other divisions and teams as needed. * Ensure administrative coverage in the Front Office and provide support to the Lead Administrative Coordinator, as needed, during absences or periods of increased workload, while keeping track of shifting priorities. The incumbent is expected to work under minimum supervision in a fast-paced environment, exercise considerable initiative, sound judgment, and utmost discretion in handling complex and sensitive matters. **Qualifications:** Educational development, typically acquired by the completion of a high school diploma, or equivalent, supplemented by a minimum of six (6) years of relevant experience, is required. External candidates must have had at least two (2) of the six required years of experience in a lead role. In addition to the qualifications outlined in the Job Standards, the candidate must possess the following: * Proven ability to manage a complex and demanding workload, work under pressure, meet short deadlines, handle multiple tasks, and balance overlapping requests. * Excellent interpersonal and communications skills, and a demonstrated ability to engage with colleagues and work well as part of a team. * First-class organizational skills and the ability to handle sensitive matters with good judgment and diplomacy. * Excellent oral and written communication skills, with the ability to interact effectively with Fund staff and external contacts at all levels. * Thorough knowledge of the Fund’s administrative procedures and policies. * Superior proficiency in the use of Fund standard software packages, including databases. * Flexibility regarding working hours. _A regular staff member who is selected to fill the vacancy will maintain their open-ended status. If the selected candidate is a contractual employee, they will be offered a Term staff appointment. Staff members already on a term appointment will continue their current term but may receive an extension provided that their current term appointment has not already been extended._ _It is expected that while the position is advertised at the full grade band, it will be filled at the lower level. _ _Only candidates who are currently residing in the Washington DC metro area will be considered._ **Department:** COMAI Communications Department Immediate Office **Hiring For:** A05, A06 _The IMF is guided by the principle that the employment, classification, promotion, and assignment of staff shall be made without discrimination against any person. We welcome requests for reasonable accommodations for disabilities during the selection process. Information on how to request accommodations will be provided during the application process._", "summaryDescription" : "Administrative Coordinator / Senior Administrative Coordinator at The Institution Both Inside And Outside The Fund. Skills: Calendar Management, Travel Coordination, Document Preparation, Process Improvement, Interpersonal Skills. Support a Deputy Director and other senior staff in the Front Office with a wide variety of administrative duties including calendar management, scheduling, travel arrangements, document preparation, operational coordination, and event support.", "postedDate" : "2026-06-12T19:06:08.324", "createdAt" : "2026-06-14T19:06:08.303", "lastUpdated" : "2026-06-15T10:36:08.855", "ingestTimestamp" : "2026-06-14T19:06:08.303", "mongoId" : "6a2d6f5774d8ee00a0be2be7", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "sourceUrl" : "https://imf.wd5.myworkdayjobs.com/IMF/job/USA-Washington-DC/Administrative-Coordinator---Senior--Administrative-Coordinator_26-R9354", "hasSalary" : false, "allSkills" : [ "budget management", "human resources", "discretion, diplomacy", "Calendar Management, Travel Coordination, Document Preparation, Process Improvement, Interpersonal Skills", "Thorough knowledge of the Fund’s administrative procedures and policies.", "Microsoft Office Suite" ], "skillCount" : 6, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "executive", "dataQualityScore" : 0.8888889, "daysOld" : 2, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Government", "llmIndustryConfidence" : 0.95 }, { "id" : "68fe55f970f0b99d5871fd7f", "title" : "GM Administrative Assistant", "company" : "Amazon.com Services LLC", "industry" : "Administrative Support, fulfillment ops", "salary" : { "min" : 43900.0, "max" : 79800.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Shreveport, Louisiana, USA", "locations" : [ "Shreveport, Louisiana, USA" ], "timestamp" : "2026-06-16T00:29:20.590", "fingerprint" : "a474a06248ade6fbccc898843dfffcf01a9642ef17350f336c3222cdef15066d", "source" : "amazon", "language" : "en", "applyUrl" : "https://account.amazon.com/jobs/3099727/apply", "externalId" : "866c8e35-49b0-465b-87a2-9d2c588590da", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Shreveport", "state" : "Louisiana", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "32.5135356,-93.7477839" } ], "locationText" : "Shreveport, Louisiana, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "High school or equivalent", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "Senior", "technicalSkills" : "Microsoft Office Suite", "professionalSkills" : [ "Administrative support", "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement" ], "hardSkillsList" : [ "Calendar management", "Travel arrangements", "Expense reporting", "Document management", "Meeting coordination" ], "hardSkills" : [ { "name" : "Calendar management", "level" : "intermediate" }, { "name" : "Travel arrangements", "level" : "intermediate" }, { "name" : "Expense reporting", "level" : "intermediate" }, { "name" : "Document management", "level" : "intermediate" }, { "name" : "Meeting coordination", "level" : "intermediate" } ], "majorSkills" : "Administrative support, Process management, Cross-functional coordination", "majorSkillsList" : [ "Administrative support", "Process management", "Cross-functional coordination" ], "coreResponsibilities" : "Manage complex calendars, Coordinate domestic and international travel, Process expense reports, Manage team space, Organize team events, Assist with onboarding new team members, Maintain team distribution lists, Manage and track team inventory, Handle confidential information, Support operational processes, Improve team processes", "teamCollaboration" : "Cross-functional teams; External vendors; Internal stakeholders", "toolProficiency" : [ "Microsoft Office Suite", "Amazon systems" ], "communicationSkills" : "Written communication; Verbal communication", "documentationSkills" : "Document management", "problemSolvingSkills" : "Problem-solving", "qualificationsBasic" : "High school or equivalent, 5+ years of experience in an administrative role, Experience with calendar management, Experience with travel arrangements, Experience with expense reporting", "qualificationsPreferred" : "Associate's or Bachelor's degree, Experience with Amazon systems, Experience with Microsoft Office Suite", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "The Administrative Assistant will support the General Manager and fulfillment center Operations team. The successful candidate will be highly organized, extremely detail oriented, self-motivated, able to handle confidential information, as well as a demonstrated ability to respond effectively to changing workloads and priorities. Must have the ability to communicate well and to manage multiple assignments and people simultaneously. Other responsibilities will include: Responsibilities Include: - Manage and complete expense reports for General Manager, Senior Leader(s) if applicable, and yourself as needed. - Maintaining schedules, planning events, coordinating meetings, and conferences for the Fulfillment Center Staff - Own and manage conference room coordination and room calendar management - Conduct clerical duties, including filing, full office management, responding to emails, preparing documents and presentations using graphics, graphs, and internal information and platforms - Typing meeting notes, creating conference agendas and minor content curriculum creation - Scheduling cost effective travel arrangements which include: airfare/hotel/ground transportation for General Manager, and Senior Leader(s) as needed - Assist with internal communications for associates and leadership among multiple platforms, interfaces, and programs - Work with outside vendors to coordinate upkeep, and maintenance of the Fulfillment Center - Run work-related errands as needed - Think and plan ahead, delegate responsibilities appropriately and manage time effectively - Compile team goals, track and help drive completion of key deliverables. - Management of complex calendars and scheduling with diplomacy and discretion - Coordinate closely with Workforce Management, Recruiting, Maintenance, Human Resources, and other teams within the FC - Serve as representative on department team-building activities and peer recognition Basic Qualifications: - 1+ years of working with computers and Microsoft Office products and applications experience - Can lift up to 49 pounds, stand/walk during shifts lasting up to 12 hours, and be able to frequently push, pull, squat, bend, and reach - High school or equivalent - Work 40 hours/week, and overtime as required - Work a flexible schedule/shift/work area, including weekends, nights, and/or holidays - Are 18 years of age or older - 2+ years of senior level leadership support, or 2+ years of executive assistant experience - 1+ year experience with event planning or project management Preferred Qualifications: - Associate's degree, or Bachelor's degree - Knowledge of analytic tools - Experience communicating to senior management and customers verbally and in writing - Ability to learn organizational structure and the objectives of the team Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status. Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner. Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $43,900/year in our lowest geographic market up to $79,800/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit https://www.aboutamazon.com/workplace/employee-benefits . This position will remain posted until filled. Applicants should apply via our internal or external career site.", "summaryDescription" : "GM Administrative Assistant at Amazon.com Services LLC. Skills: Administrative support, Process management, Cross-functional coordination. Manage complex calendars. Coordinate domestic and international travel", "postedDate" : "2026-06-14T19:49:56.114", "createdAt" : "2026-06-14T19:49:56.114", "lastUpdated" : "2026-06-16T00:29:20.590", "ingestTimestamp" : "2026-06-14T19:49:56.114", "mongoId" : "68fe55f970f0b99d5871fd7f", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "sourceUrl" : "https://account.amazon.com/jobs/3099727/apply", "salaryAnnualMin" : 43900, "salaryAnnualMax" : 79800, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Calendar management", "Travel arrangements", "Expense reporting", "Document management", "Meeting coordination", "Administrative support", "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement", "Microsoft Office Suite", "Amazon systems" ], "skillCount" : 14, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 1.0, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Logistics", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c9e7174d8ee00a099df41", "title" : "Administrative Assistant", "company" : "City of Gulfport", "industry" : "Government", "salary" : { "min" : 36000.0, "max" : 48000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline data for an Entry-level Administrative Assistant in Gulfport, United States, adjusted for government industry and company size." }, "location" : "Gulfport, MS", "locations" : [ "Gulfport", "MS" ], "timestamp" : "2026-06-15T09:00:34.564", "fingerprint" : "96a7eab3d307cbfb60999e4ea60aba7883e1eb41cd500e29752d59ed7675b4a5", "source" : "breezyhr", "language" : "en", "applyUrl" : "https://city-of-gulfport.breezy.hr/p/c317c0f2e4fa-administrative-assistant-i", "externalId" : "c317c0f2e4fa", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Gulfport", "state" : "Mississippi", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "30.3674198,-89.0928155" } ], "locationText" : "Gulfport, Mississippi, United States", "employmentType" : "FULL_TIME", "rawDescription" : "City of Gulfport The City of Gulfport", "summaryDescription" : "Administrative Assistant at City of Gulfport", "createdAt" : "2026-06-14T03:26:15.540", "lastUpdated" : "2026-06-15T09:00:34.564", "ingestTimestamp" : "2026-06-14T03:26:15.540", "mongoId" : "6a2c9e7174d8ee00a099df41", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 36000, "salaryAnnualMax" : 48000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.6666667, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Government", "llmIndustryConfidence" : 0.9 }, { "id" : "6a305c1bf292fd229cf60b56", "title" : "Administrative Coordinator", "company" : "Harvard University", "industry" : "Higher Education", "salary" : { "min" : 58000.0, "max" : 78000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Administrative Coordinator in Cambridge, MA, adjusted for mid-seniority and the education industry." }, "location" : "Cambridge, MA, United States", "locations" : [ "Cambridge", "MA", "United States" ], "timestamp" : "2026-06-16T11:53:08.550", "fingerprint" : "8575c29ce35141fe7f08184f12e4a450bd2184d3a7f43874d51e06cb211bee68", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/HarvardUniversity/3743990013607206-administrative-coordinator", "externalId" : "3743990013607206", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Cambridge", "state" : "Massachusetts", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "42.3656347,-71.1040018" } ], "locationText" : "Cambridge, Massachusetts, United States", "employmentType" : "FULL_TIME", "experienceLevel" : "not-applicable", "technicalSkills" : "Microsoft Office Suite, Collaborative software", "professionalSkills" : [ "Financial systems", "Event support", "Grant management", "Vendor invoices", "Corporate card reconciliation", "Fellowship administration", "Catering coordination", "Venue booking", "AV coordination", "Donor information tracking", "Digital records maintenance", "CRM data entry" ], "hardSkillsList" : [ "Financial processing", "Logistical support", "Scheduling", "Record keeping", "Data entry" ], "hardSkills" : [ { "name" : "Financial processing", "level" : "intermediate" }, { "name" : "Logistical support", "level" : "intermediate" }, { "name" : "Scheduling", "level" : "intermediate" }, { "name" : "Record keeping", "level" : "intermediate" }, { "name" : "Data entry", "level" : "intermediate" } ], "majorSkills" : "Administrative support, Financial operations, Event logistics", "majorSkillsList" : [ "Administrative support", "Financial operations", "Event logistics" ], "coreResponsibilities" : "Process Concur reimbursements, Manage B2P vendor invoices, Reconcile departmental Corporate Card, Provide logistical support for Executive Director's courses, Provide logistical support for RSEL Fellowship, Maintain fellowship administrative data, Coordinate catering for events, Coordinate room bookings for events, Coordinate aesthetic setup for events, Monitor central interfaith inboxes, Schedule chaplains' plenary meetings, Process onboarding paperwork for new chaplains, Process internal rosters for new chaplains, Provide logistical support for all programming, Coordinate venue booking for programming, Coordinate catering for programming, Coordinate AV for programming, Act as primary staff presence for evening programs, Act as primary staff presence for weekend gatherings, Maintain and track donations, Track donor information, Prepare donation acknowledgments, Compile data for donor reports, Order office supplies, Maintain department website, Maintain digital records, Perform CRM data entry", "teamCollaboration" : "Cross-functional partnerships", "domainKnowledge" : "Interfaith engagement; Religious literacy; Religious dietary requirements", "domainList" : [ "interfaith-engagement", "religious-literacy", "religious-dietary-requirements" ], "domainSpecificKnowledge" : [ "Interfaith engagement", "Religious literacy", "Religious dietary requirements" ], "toolProficiency" : [ "Concur", "Buy2Pay", "Microsoft Office Suite" ], "continuousLearning" : "Professional development opportunities; Tuition assistance; Tuition reimbursement", "specialRequirements" : "Term appointment end date 6/30/2027, Evening support required, Occasional weekend support", "outcomesObjectives" : "Support outcome harvesting", "qualificationsBasic" : "3 years administrative experience, Proficiency in Microsoft Office Suite, Proficiency in collaborative software", "qualificationsPreferred" : "College degree preferred, Proficiency with Harvard financial systems, Proficiency with Concur, Proficiency with Buy2Pay, Proficiency with scheduling software, Customer service orientation, Familiarity with diverse cultural and religious dietary requirements", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive. Why join Harvard University Central Administration? Harvard University's Central Administration (CADM) is a 5,000+ employee organization that supports the university's overall excellence by understanding and serving the needs of its schools, students, faculty, staff, alumni, and surrounding communities. Through dynamic and collaborative partnerships, CADM provides high-quality and efficient services to the schools to help them achieve their goals. Presidential Initiative on Interfaith Engagement The Presidential Initiative on Interfaith Engagement is building a campus where respect for all identities flourishes, relationships bridge divides, and cooperation for the common good is a lived reality. The Initiative serves students, faculty, and staff across all of Harvard's schools, offices, and departments and from all religious, spiritual, and ethical backgrounds. In a world that often feels fractured, the Initiative provides the spaces, tools, and support to help the Harvard community replace assumption with inquiry and isolation with genuine relationship. The Initiative maintains a vibrant programming calendar — hosting 80+ events in the 2025–26 school year alone — forms partnerships across the university, and shapes its offerings on the foundations of inclusive infrastructure, religious literacy & agility, deep encounters, and meaning making. Position Summary: Reporting to the Assistant Director of Student Programs & Chaplaincy, the Administrative Coordinator provides administrative and logistical support for the department. This role performs a wide range of complex administrative, financial, and event-support duties. The coordinator acts as the primary financial systems user for the department, supports the Executive Director’s schedule/courses, and manages the administrative lifecycle of Harvard Chaplaincy requirements and student grants. Principal Duties and Responsibilities: * Financial Operations & Systems: Serves as the department's primary power-user for Harvard financial systems. Processes all Concur reimbursements, manages B2P vendor invoices, and holds/reconciles the departmental Corporate Card. * Executive, Academic & Fellowship Administration: Provides comprehensive logistical support for the Executive Director's academic courses and the RSEL Fellowship. Maintains all fellowship-related administrative data (attendance, grading logs, material distribution, and session recording) to optimize the Executive Director's capacity for high-level student mentorship. * Environment Architecture & Hospitality: Ensures the physical environment for all RSEL events reflects departmental values of hospitality and pluralism. Coordinates catering (with specific attention to religious dietary requirements), room bookings, and aesthetic setup to foster an inclusive and sacred space for dialogue. * Chaplaincy Administration: Monitors central interfaith inboxes. Schedules logistics for the monthly chaplains' plenary meetings and processes onboarding paperwork and internal rosters for new chaplains. * Event Logistics & Evening Support: Provides comprehensive logistical support for all programming, including venue booking, catering, and A/V coordination. Acts as the primary staff presence for regularly occurring evening student programs (including Fellowship sessions) and occasional weekend community gatherings. * Grant Lifecycle Management: Maintains and tracks donations and donor information (in coordination with Development), prepares routine donation acknowledgments, and compiles data for quarterly and annual donor reports. * General Operations: Provides for the smooth day-to-day flow of communications, including greeting visitors and ordering office supplies. Maintains the department website, digital records, and CRM data entry to support outcome harvesting. Please note: This position has a term appointment end date of 6/30/2027. ## Qualifications Basic Qualifications are the minimum requirements a candidate must meet to be considered for this role. * A minimum of 3 years of relevant administrative experience in an office environment. Proficiency in Microsoft Office Suite and collaborative software. Additional Qualifications and Skills: College degree preferred. Proficiency with Harvard financial systems (Concur, Buy2Pay) and scheduling software. Strong customer service orientation. Familiarity with diverse cultural and religious dietary requirements (e.g., Kosher, Halal) and holiday observances is highly desirable. ## Additional Information * Term Appointment End Date: 6/30/2027 * Standard Hours/Schedule: 35 hours per week * Visa Sponsorship: Harvard University is unable to provide visa sponsorship for this position * Pre-Employment Screening: Harvard University requires pre-employment reference and background screenings: Identity * Other Information: * Non-standard work week; regular schedule includes at least one to two evenings per week (e.g., Tuesday/Thursday shifted schedule) to support departmental programming and student events. * This position will have a 3-month orientation and review period. #LI-CS1 Work Format Details This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on [Employment Outside of Massachusetts](https://harvie.harvard.edu/sites/g/files/omnuum12046/files/humanresources/files/employmentoutsidema_policy.pdf). Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment. Salary Grade and Ranges This position is salary grade level 054. Please visit [Harvard's Salary Ranges](https://hr.harvard.edu/salary-ranges) to view the corresponding salary range and related information. Benefits Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to: * Generous paid time off including parental leave * Medical, dental, and vision health insurance coverage starting on day one * Retirement plans with university contributions * Wellbeing and mental health resources * Support for families and caregivers * Professional development opportunities including tuition assistance and reimbursement * Commuter benefits, discounts and campus perks Learn more about these and additional benefits on our [Benefits & Wellbeing Page](https://hr.harvard.edu/benefits-wellbeing). EEO/Non-Discrimination Commitment Statement Harvard University is committed to [equal opportunity](https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmationstatement.pdf) and [non-discrimination](https://provost.harvard.edu/sites/g/files/omnuum12476/files/2025-07/non-discriminationandanti-bullyingpolicies.pdf). We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes. Harvard has an [equal employment opportunity policy](https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmationstatement.pdf) that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's [non-discrimination policy](https://provost.harvard.edu/sites/g/files/omnuum12476/files/2025-07/non-discriminationandanti-bullyingpolicies.pdf). Harvard's [equal employment opportunity policy](https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmationstatement.pdf) and [non-discrimination policy](https://provost.harvard.edu/sites/g/files/omnuum12476/files/2025-07/non-discriminationandanti-bullyingpolicies.pdf) help all community members participate fully in work and campus life free from harassment and discrimination.", "summaryDescription" : "Administrative Coordinator at Harvard University. Skills: Administrative support, Financial operations, Event logistics. Process Concur reimbursements. Manage B2P vendor invoices", "postedDate" : "2026-06-12T19:24:03.000", "createdAt" : "2026-06-16T00:01:39.005", "lastUpdated" : "2026-06-16T11:53:08.550", "ingestTimestamp" : "2026-06-16T00:01:39.005", "mongoId" : "6a305c1bf292fd229cf60b56", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 58000, "salaryAnnualMax" : 78000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Financial processing", "Logistical support", "Scheduling", "Record keeping", "Data entry", "Administrative support", "Financial operations", "Event logistics", "Financial systems", "Event support", "Grant management", "Vendor invoices", "Corporate card reconciliation", "Fellowship administration", "Catering coordination", "Venue booking", "AV coordination", "Donor information tracking", "Digital records maintenance", "CRM data entry", "Interfaith engagement", "Religious literacy", "Religious dietary requirements", "Concur", "Buy2Pay", "Microsoft Office Suite" ], "skillCount" : 26, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 1.0, "daysOld" : 3, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Education", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2ea13574d8ee00a0e42de6", "title" : "Administrative Operations Partner", "company" : "A1", "industry" : "A1 CEO Office", "salary" : { "min" : 75000.0, "max" : 110000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Mid-seniority Administrative Operations Partner in the Technology industry in the United States, adjusted for company size and remote work." }, "location" : "United States", "locations" : [ "United States" ], "timestamp" : "2026-06-15T22:52:18.143", "fingerprint" : "b4db60f5011365a13d89df56d0999222a045eab418fd4509a9d3024e0641df23", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/bjakcareer/1bb67240-f33d-4df0-b6b4-f4618c47781a/application", "externalId" : "1bb67240-f33d-4df0-b6b4-f4618c47781a", "industryFunction" : { }, "structuredLocations" : [ { "country" : "United States", "continent" : "na", "workMode" : "remote" } ], "locationText" : "United States", "employmentType" : "FULL_TIME", "coreResponsibilities" : "Coordinate hiring activities, Support agency onboarding, Manage project trackers, Coordinate meetings, Support office setup, Prepare reports, Ensure follow-through on key initiatives, Help maintain efficient day-to-day business operations", "teamCollaboration" : "Working across different teams; Working with stakeholders", "communicationSkills" : "Written communication; Verbal communication", "problemSolvingSkills" : "Solve problems independently", "qualificationsBasic" : "Organizational and coordination skills, Excellent attention to detail, Ability to manage multiple priorities, Written and verbal communication skills, Comfortable working across different teams, Resourceful, proactive, and able to solve problems, High ownership and willingness to take on new responsibilities", "remoteFriendly" : true, "rawDescription" : "About A1 Our mission is to help in integrating intelligence to the world. A1 is building a proactive AI smart assistant for everyday users to bring intelligence to conversations, errands, organising and workflows, with minimal prompting. Our product focuses on achieving high reliability for long-running workflows, persistent context, and real-world task completion. The system must handle multi-step reasoning, interact with external tools, and remain reliable despite non-deterministic model behavior. About the Role To support hiring, operations, and business execution across A1. Help ensure that important initiatives are executed efficiently by coordinating stakeholders, managing priorities, and maintaining operational discipline. This role works closely with leadership and supports a broad range of activities, including recruiting operations, agency management, office setup, events, and business administration. What You Will Be Doing - Coordinate hiring activities, interviews, and recruiter relationships. - Support agency onboarding, communication, and follow-ups. - Manage project trackers, action items, and operational workflows. - Coordinate meetings, events, travel, and business logistics when required. - Support office setup, vendor management, and local operational activities. - Prepare reports, summaries, and presentations for leadership. - Ensure follow-through on key initiatives and outstanding actions. - Help maintain efficient day-to-day business operations. What You Will Need - Strong organisational and coordination skills. - Excellent attention to detail and follow-through. - Ability to manage multiple priorities simultaneously. - Strong written and verbal communication skills. - Comfortable working across different teams and stakeholders. - Resourceful, proactive, and able to solve problems independently. - High ownership and willingness to take on new responsibilities. How We Work The best products in the world are built by small, highly capable teams. We operate with high talent density, high ownership and high standards. We value people who can think independently, move quickly and solve problems without waiting for instructions. This is a hands-on environment. Everyone is expected to contribute directly to the company's success. Interview Process If there appears to be a fit, we will schedule up to 3 interviews. Applications are reviewed by members of our leadership and hiring teams. Interviews may be conducted virtually or onsite. We value speed, transparency and decisiveness throughout the process.", "summaryDescription" : "Administrative Operations Partner at A1. Coordinate hiring activities. Support agency onboarding", "createdAt" : "2026-06-14T22:02:18.533", "lastUpdated" : "2026-06-15T22:52:18.143", "ingestTimestamp" : "2026-06-14T22:02:18.533", "mongoId" : "6a2ea13574d8ee00a0e42de6", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 75000, "salaryAnnualMax" : 110000, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.6666667, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 } ], "status" : 200, "message" : "operations construction coordinator administrative assistant jobs", "metadata" : { "title" : "operations construction coordinator administrative assistant" }, "pagination" : { "page" : 0, "limit" : 50, "totalCount" : 78162, "totalPages" : 1564, "hasNext" : true, "hasPrevious" : false } }

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