{ "count" : 41431, "data" : [ { "id" : "6a30a219f292fd229c119047", "title" : "Administrative Assistant", "company" : "Lightspeed Systems", "salary" : { "min" : 24000.0, "max" : 36000.0, "currency" : "EUR", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Junior Administrative Assistant in Bulgaria, adjusted for the education industry and remote work." }, "location" : "Basildon, England, United Kingdom", "locations" : [ "Basildon", "England", "United Kingdom", "REMOTE", "United Kingdom" ], "timestamp" : "2026-06-16T12:25:55.513", "fingerprint" : "49a31a49d0103fa6530067b78cbef8152d6b52dc569e7f8016dd80e39d3a7719", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/lightspeedsystems/jobs/7772295003", "externalId" : "7772295003", "industryFunction" : { }, "structuredLocations" : [ { "country" : "Bulgaria", "continent" : "eu", "workMode" : "remote" } ], "locationText" : "Bulgaria", "experienceMinYears" : 1, "experienceMaxYears" : 3, "experienceLevel" : "Entry", "remoteFriendly" : true, "rawDescription" : "At Lightspeed Systems, we're passionate about helping schools create safer and more effective digital learning environments. Our solutions support millions of students worldwide by providing visibility, safety, and management tools for educational technology. We're looking for an organized and proactive Administrative Assistant to support our day-to-day operations and help keep our teams running smoothly. This is an excellent opportunity for someone early in their administrative career who enjoys organization, coordination, and supporting a busy team environment. As an Administrative Assistant, you will provide administrative and organizational support across multiple departments. You'll help coordinate meetings, manage schedules, organize documents, and support internal events and projects. This role is ideal for someone who is detail-oriented, dependable, and enjoys working in a collaborative environment in the UK. About The Role Coordinate meetings, appointments, and team calendars. Schedule internal and external calls and distribute meeting invitations. Prepare meeting agendas, notes, and follow-up action items when needed. Support travel arrangements, including bookings and itineraries. Assist with planning team meetings, training sessions, and company events. Process expenses and assist with administrative reporting. Support onboarding and administrative activities for new employees. Assist with special projects and administrative tasks as assigned. About You 1–3 years of experience in an administrative, office support, coordinator, or customer service role. Strong organizational skills with excellent attention to detail. Ability to manage multiple tasks and priorities effectively. Strong written and verbal communication skills. Proficiency with Microsoft Office (Outlook, Word, Excel, and PowerPoint). Comfortable learning new systems and tools. Ability to handle confidential information appropriately. Familiarity with expense management systems. Knowledge of Google Workspace. This is a remote position open to candidates residing in the United Kingdom. ABOUT US With more than 25 years of serving education, Lightspeed Systems delivers the most in-depth visibility and control to power exceptional schools where students are safe and engaged; technology is compliant and easily managed; and resources are secure and optimized. Purpose-built for school networks and devices, Lightspeed’s cloud-managed solutions include the most effective web filtering, student safety monitoring, classroom management, device management, and data analytics software available. Headquartered in Austin, Texas, with a European office in London, UK, Lightspeed serves over 23 million students across 31,000 schools in 43 countries, utilizing 15 million devices. Learn more at www.lightspeedsystems.com. We love our employees, and we show it. Our benefits and perks are built to support your overall wellbeing—at work and beyond. Offerings vary by country. ABOUT OUR ATX HQ If your role includes spending time onsite, you will LOVE being at the ranch. Our uniquely Lightspeed (and totally Texas) corporate headquarters has everything Lightspeeders need to get the job done – and a whole lot more. 15,000 sq. ft. of open work area, offices, and huddle rooms Snacks galore and a private chef serving up lunch Tuesday through Thursday every week A state-of-the-art fitness center (with outfitted locker rooms) Physical therapist onsite regularly Indoor and outdoor casual collaboration spots Pet-friendly office environment A golf simulator, go-carts, shuffleboard, corn hole, and MORE fun All within 31 sprawling acres of Live Oak trees that foster a natural habitat for local wildlife. It is not uncommon to be greeted daily by whitetail deer. (Maybe it wants to join your meeting?) Lightspeed Systems is an equal opportunity employer. We are committed to a work environment that supports, inspires, and respects all individuals and in which personnel processes are merit-based and applied without discrimination on the basis of race, color religion, sex, sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, or other protected characteristic.", "summaryDescription" : "Administrative Assistant at Lightspeed Systems", "postedDate" : "2026-06-16T03:16:56.248", "createdAt" : "2026-06-16T03:16:56.248", "lastUpdated" : "2026-06-16T12:25:55.513", "ingestTimestamp" : "2026-06-16T03:16:56.248", "mongoId" : "6a30a219f292fd229c119047", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "<30k", "hasSalary" : false, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Junior", "dataQualityScore" : 0.7777778, "daysOld" : 0, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Education", "llmIndustryConfidence" : 0.95 }, { "id" : "6a30609bf292fd229cf917db", "title" : "Administrative Assistant", "company" : "Holder Construction", "industry" : "Real Estate", "salary" : { "min" : 45000.0, "max" : 65000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Administrative Assistant in Franklin Furnace, OH, adjusted for mid-seniority and the construction industry." }, "location" : "Franklin Furnice, OH", "locations" : [ "Franklin Furnice", "OH" ], "timestamp" : "2026-06-16T09:04:35.354", "fingerprint" : "6a4f4b82e51dafccdacbc99d7c2e985cb7b9bead0ee77641432c702f6065b1a9", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/holderconstruction/jobs/4286158009", "externalId" : "4286158009", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Franklin Furnace", "state" : "Ohio", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "38.6068300,-82.8472029" } ], "locationText" : "Franklin Furnace, Ohio, United States", "employmentType" : "FULL_TIME", "technicalSkills" : "Microsoft Office Suite, Word, Excel, Outlook", "professionalSkills" : [ "Cost coding", "Record-keeping" ], "hardSkillsList" : [ "Accounts payable processing", "Invoice management", "Expense categorization" ], "hardSkills" : [ { "name" : "Accounts payable processing", "level" : "intermediate" }, { "name" : "Invoice management", "level" : "intermediate" }, { "name" : "Expense categorization", "level" : "intermediate" } ], "majorSkills" : "Accounts payable, Cost coding, Administrative support", "majorSkillsList" : [ "Accounts payable", "Cost coding", "Administrative support" ], "coreResponsibilities" : "Process vendor invoices, Manage vendor invoices, Ensure timely payments, Maintain accurate record-keeping, Accurately code project costs, Track project costs, Categorize expenses correctly, Liaise with vendors, Liaise with internal teams, Resolve invoicing queries, Resolve cost-related queries, Maintain financial records, Organize financial records, Provide administrative support", "teamCollaboration" : "Internal teams", "domainKnowledge" : "Construction industry", "domainList" : [ "construction-industry" ], "domainSpecificKnowledge" : [ "Construction industry" ], "toolProficiency" : [ "Microsoft Office", "Word", "Excel", "Outlook" ], "communicationSkills" : "Invoicing queries; Cost-related queries", "documentationSkills" : "Financial records documentation", "problemSolvingSkills" : "Resolve queries", "specialRequirements" : "Substance abuse testing, Background screening", "qualificationsBasic" : "Proven experience in administrative roles, Experience with accounts payable, Experience with cost coding, Organizational skills, Attention to detail, Proficiency in Microsoft Office Suite, Excellent communication skills, Excellent interpersonal skills, Ability to work independently, Ability to work as part of a team", "qualificationsPreferred" : "Familiarity with accounting software", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "ABOUT US Holder Construction is a nationally recognized leader in the construction industry, consistently ranked among the top firms on ENR’s Top 400 Contractors list. We are a performance-driven company that believes in rewarding excellence and investing in our people. Our structured career development program empowers associates to grow quickly into expanded roles and responsibilities based on merit. With operations throughout the United States, we offer a highly competitive compensation and benefits package, including: Annual bonus program Paid time off Health, dental, vision, and life insurance 401(k)-retirement plan Night and swing shift differential pay for select roles We are looking for an Administrative Assistant to join our Operations team in Franklin Furnace, OH. This is a full-time, in-person position. Key Responsibilities Accounts Payable: Process and manage vendor invoices, ensuring timely payments and accurate record-keeping. Cost Coding: Accurately code and track project costs, ensuring all expenses are recorded and categorized correctly. Communication: Liaise with vendors and internal teams to resolve any invoicing or cost-related queries. Documentation: Maintain and organize financial records and documentation. Support: Provide administrative support to other departments as needed. Qualifications Required: Proven experience in administrative roles, preferably with a focus on accounts payable and cost coding. Strong organizational skills and attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Excellent communication and interpersonal skills. Ability to work independently and as part of a team. Preferred: Familiarity with accounting software. Holder is committed to Equal Opportunity Employment (EOE). Substance abuse testing and a background screening is a condition of employment and Holder Construction does not sponsor applicants for immigration status or benefits.", "summaryDescription" : "Administrative Assistant at Holder Construction. Skills: Accounts payable, Cost coding, Administrative support. Process vendor invoices. Manage vendor invoices", "postedDate" : "2026-06-15T23:29:00.232", "createdAt" : "2026-06-15T23:29:00.232", "lastUpdated" : "2026-06-16T09:04:35.354", "ingestTimestamp" : "2026-06-15T23:29:00.232", "mongoId" : "6a30609bf292fd229cf917db", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 45000, "salaryAnnualMax" : 65000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Accounts payable processing", "Invoice management", "Expense categorization", "Accounts payable", "Cost coding", "Administrative support", "Record-keeping", "Construction industry", "Microsoft Office", "Word", "Excel", "Outlook" ], "skillCount" : 12, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.8888889, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Construction", "llmIndustryConfidence" : 0.95 }, { "id" : "6a3051d0f292fd229cf0732b", "title" : "Administrative Assistant", "company" : "Levanta", "industry" : "E-Commerce", "salary" : { "min" : 45000.0, "max" : 65000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Entry-level Administrative Assistant in the US Technology industry, adjusted for a remote role in California." }, "location" : "California (Remote)", "locations" : [ "California (Remote)", "Florida (Remote)", "Michigan (Remote)", "New York (Remote)", "Ohio (Remote)", "Texas (Remote)", "Utah (Remote)", "Washington (Remote)" ], "timestamp" : "2026-06-16T10:49:29.776", "fingerprint" : "19fe6b934d3e8878302bc00dbfc885cc884086b3091c481bd0c1a28a8d1c6052", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/levanta/jobs/5257642008", "externalId" : "5257642008", "industryFunction" : { }, "structuredLocations" : [ { "state" : "California", "country" : "United States", "continent" : "na", "workMode" : "remote" } ], "locationText" : "California, United States", "technicalSkills" : "Google Workspace, Slack, Notion, HRIS platforms", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement" ], "hardSkillsList" : [ "State compliance tracking", "Record keeping", "Document organization" ], "softSkillsList" : [ "Discretion" ], "hardSkills" : [ { "name" : "State compliance tracking", "level" : "intermediate" }, { "name" : "Record keeping", "level" : "intermediate" }, { "name" : "Document organization", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Discretion" } ], "majorSkills" : "Operations support, Administrative tasks, Compliance tracking", "majorSkillsList" : [ "Operations support", "Administrative tasks", "Compliance tracking" ], "coreResponsibilities" : "Monitor virtual mailbox, Route correspondence, Handle correspondence, Track state compliance requirements, Maintain state compliance requirements, Coordinate new hire merchandise shipping, Coordinate new hire swag shipping, Support internal people operations, Support admin tasks, Organize onboarding logistics, Organize documents, Maintain records, Flag items needing attention, Follow up on loose ends", "teamCollaboration" : "Internal people operations; Admin tasks", "domainKnowledge" : "State business compliance; Registered agent services; Annual reports", "domainList" : [ "state-business-compliance", "registered-agent-services", "annual-reports" ], "domainSpecificKnowledge" : [ "State business compliance", "Registered agent services", "Annual reports" ], "toolProficiency" : [ "Google Workspace", "Slack", "Notion", "HRIS platforms" ], "communicationSkills" : "Clear communication; Professional communication", "continuousLearning" : "Professional growth; Advancement opportunities", "innovationCreativity" : "Innovation encouragement; Creativity encouragement", "qualificationsBasic" : "Permanent address in hub state", "qualificationsPreferred" : "Prior experience as administrative assistant, Prior experience as virtual assistant, Prior experience as operations support, Familiarity with state business compliance, Experience with Google Workspace, Experience with Slack, Experience with Notion, Experience with standard HRIS platforms, Background supporting small teams, Background supporting remote-first teams", "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "Levanta is the leading affiliate marketing platform for marketplace sellers, helping Amazon, Shopify and Walmart brands unlock a scalable, cost-effective marketing channel through direct affiliate partnerships. With access to over 70,000 vetted publishers, influencers, affiliates, and media buyers in Levanta’s Creator Marketplace, sellers can drive high-quality external traffic to their stores, control commissions, improve organic search rankings, and benefit from referral kickbacks on sales generated by their affiliates. We're a growing team looking for a reliable, detail-oriented Administrative Assistant to help keep our day-to-day operations running smoothly. What you'll be doing: Monitoring our virtual mailbox and routing/handling correspondence Helping track and maintain state compliance requirements across multiple jurisdictions Coordinating new hire merchandise/swag shipping requests Supporting internal people operations and admin tasks (onboarding logistics, document organization, record keeping, etc.) Generally keeping things moving — flagging what needs attention, following up on loose ends, and being a dependable second set of hands You'll be a great fit if you: Are highly organized and proactive — you notice the small stuff before it becomes a problem Communicate clearly and professionally Can work independently without needing to be micromanaged Are comfortable juggling recurring tasks and one-off requests across multiple tools Treat sensitive/HR-adjacent information with discretion Nice to have: Prior experience as an administrative assistant, virtual assistant, or operations support Familiarity with state business compliance (registered agent services, annual reports, etc.) Experience with tools like Google Workspace, Slack, Notion, and standard HRIS platforms Background supporting small or remote-first teams What Levanta Offers: A dynamic and supportive work environment where innovation and creativity are encouraged. Competitive salary and benefits package. Open vacation and sick policy, take the time you need. Opportunity for professional growth and advancement within a rapidly expanding startup. A culture that values diversity, inclusion, and the impact of every team member on our success. Must have a permanent address in one of our hub states: California, Florida, New York, Ohio, Utah, Texas, Michigan, or Washington.", "summaryDescription" : "Administrative Assistant at Levanta. Skills: Operations support, Administrative tasks, Compliance tracking. Monitor virtual mailbox. 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We are looking for individuals who can embrace our mission to purposely brighten and enrich the lives of those we serve with HEART; Hospitality, Excellence, Appreciation, Respect & Teamwork. In this role you will be responsible for assisting with day-to-day operational and administrative tasks. * Responsible for answering telephones and handling requests to extent that knowledge and ability allow. * Responsible for administrative tasks, including imputing info into the computer. * Responsible for maintaining resident files, including verifying all info within the file. * Act as substitute van driver when necessary. * Assist in collection, recording, and depositing rent payments and other fees. * Assist in hiring, training, and onboarding new team members. * Act as assistant to the Executive Director and Business Office Manager. ## Qualifications * No experience required, but previous administrative/hospitality experience is a plus. * You currently have a valid Driver’s License. * You are able to professionally communicate and listen to residents, guests, and coworkers. * You are flexible and eager to help out wherever you can. ## Additional Information Senior Lifestyle offers a comprehensive benefits plan to eligible team members including health, dental, vision, retirement benefits, short-term disability, long-term disability, and paid time off. All Senior Lifestyle positions are eligible to use DailyPay, an application that allows you to access your earned but unpaid wages before your next payday. Senior Lifestyle requires that all employees provide proof of COVID-19 vaccination unless exempt due to medical, religious, or personal beliefs. Government requirements or exclusions may apply. Hourly wage from $24 to $26 per hour.", "summaryDescription" : "Administrative Assistant at Senior Lifestyle. Answer telephones. Handle requests", "postedDate" : "2026-06-15T18:49:20.000", "createdAt" : "2026-06-16T00:23:55.134", "lastUpdated" : "2026-06-16T11:18:21.680", "ingestTimestamp" : "2026-06-16T00:23:55.134", "mongoId" : "6a306ca6f292fd229cfd5237", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 49920, "salaryAnnualMax" : 54080, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.8888889, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.92 }, { "id" : "6a305568f292fd229cf1f3cf", "title" : "Administrative Assistant", "company" : "Senior Lifestyle", "industry" : "Hospital And Health Care", "salary" : { "min" : 24.0, "max" : 26.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Snellville, GA, United States", "locations" : [ "Snellville", "GA", "United States" ], "timestamp" : "2026-06-16T08:07:46.717", "fingerprint" : "79155c0fe21eaffc8ab10d65c25905ac556ee0705c30d5f34a75745c6aedecee", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/SeniorLifestyle1/744000132264237-administrative-assistant", "externalId" : "744000132264237", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Snellville", "state" : "Georgia", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "33.8573280,-84.0199108" } ], "locationText" : "Snellville, Georgia, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "entry", "coreResponsibilities" : "Answer telephones, Handle requests, Perform administrative tasks, Input information into computer, Maintain resident files, Verify file information, Substitute van driver, Assist in rent collection, Assist in fee collection, Assist in rent deposit, Assist in fee deposit, Assist in hiring, Assist in training, Assist in onboarding new team members, Act as assistant to Executive Director, Act as assistant to Business Office Manager", "communicationSkills" : "Professional communication", "qualificationsBasic" : "Valid Driver's License, Professional communication, Active listening skills, Flexibility, Willingness to help", "qualificationsPreferred" : "Previous administrative experience, Previous hospitality experience", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Do you have HEART? We are looking for individuals who can embrace our mission to purposely brighten and enrich the lives of those we serve with HEART; Hospitality, Excellence, Appreciation, Respect & Teamwork. In this role you will be responsible for assisting with day-to-day operational and administrative tasks. * Responsible for answering telephones and handling requests to extent that knowledge and ability allow. * Responsible for administrative tasks, including imputing info into the computer. * Responsible for maintaining resident files, including verifying all info within the file. * Act as substitute van driver when necessary. * Assist in collection, recording, and depositing rent payments and other fees. * Assist in hiring, training, and onboarding new team members. * Act as assistant to the Executive Director and Business Office Manager. ## Qualifications * No experience required, but previous administrative/hospitality experience is a plus. * You currently have a valid Driver’s License. * You are able to professionally communicate and listen to residents, guests, and coworkers. * You are flexible and eager to help out wherever you can. ## Additional Information Senior Lifestyle offers a comprehensive benefits plan to eligible team members including health, dental, vision, retirement benefits, short-term disability, long-term disability, and paid time off. All Senior Lifestyle positions are eligible to use DailyPay, an application that allows you to access your earned but unpaid wages before your next payday. Senior Lifestyle requires that all employees provide proof of COVID-19 vaccination unless exempt due to medical, religious, or personal beliefs. Government requirements or exclusions may apply. Hourly wage from $24 to $26 per hour.", "summaryDescription" : "Administrative Assistant at Senior Lifestyle. Answer telephones. Handle requests", "postedDate" : "2026-06-15T18:49:20.000", "createdAt" : "2026-06-15T23:41:51.145", "lastUpdated" : "2026-06-16T08:07:46.717", "ingestTimestamp" : "2026-06-15T23:41:51.145", "mongoId" : "6a305568f292fd229cf1f3cf", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 49920, "salaryAnnualMax" : 54080, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.8888889, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.92 }, { "id" : "6a3058cdf292fd229cf4424c", "title" : "Administrative Assistant", "company" : "Terrestris Global Solutions", "industry" : "Government", "salary" : { "min" : 38000.0, "max" : 52000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Entry-level Administrative Assistant in Suitland, United States, adjusted for the government industry." }, "location" : "Suitland, MD", "locations" : [ "Suitland", "MD" ], "timestamp" : "2026-06-16T06:17:26.203", "fingerprint" : "4565621cab9616733797799ff2d6aa208aaeaaf2c2e849d8874fb17bc682ea15", "source" : "breezyhr", "language" : "en", "applyUrl" : "https://terrestris-global-solutions.breezy.hr/p/4d88b66cf9d201-administrative-assistant", "externalId" : "4d88b66cf9d201", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Suitland", "state" : "Maryland", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "38.8501136,-76.9255846" } ], "locationText" : "Suitland, Maryland, United States", "employmentType" : "FULL_TIME", "coreResponsibilities" : "Provide administrative support, Provide clerical support", "domainKnowledge" : "Economic analysis", "domainList" : [ "economic-analysis" ], "domainSpecificKnowledge" : [ "Economic analysis" ], "qualificationsBasic" : "Administrative support services", "workSiteFlexibility" : "Onsite", "rawDescription" : "Are you looking for a Challenge? 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We are looking for individuals who can embrace our mission to purposely brighten and enrich the lives of those we serve with HEART; Hospitality, Excellence, Appreciation, Respect & Teamwork. In this role you will be responsible for assisting with day-to-day operational and administrative tasks. * $17.00 Hr - 40 Hr/W - 8:30 am to 5:00 pm * Works on Saturdays and Sundays * Responsible for answering telephones and handling requests to extent that knowledge and ability allow. * Responsible for administrative tasks, including imputing info into the computer. * Assist in leasing apartments. * Responsible for maintaining resident files, including verifying all info within the file. * Act as substitute van driver when necessary. * Assist in collection, recording, and depositing rent payments and other fees. ## Qualifications * No experience required, but previous administrative/hospitality experience is a plus. * You currently have a valid Driver’s License. * You are able to professionally communicate and listen to residents, guests, and coworkers. * You are flexible and eager to help out wherever you can. ## Additional Information Senior Lifestyle offers a comprehensive benefits plan to eligible team members including health, dental, vision, retirement benefits, short-term disability, long-term disability, and paid time off. 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TRIPLEX CENTER (905)
550 JULIE RIVERS DRIVE
SUGAR LAND, 77478

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Position Description Essential Duties and Responsibilities PROGRAM SUPPORT Assist in providing effective and consistent supervision to all students in assigned group to ensure a safe and secure environment Implement positive behavior management techniques on a consistent basis Assist students with varying needs and abilities Collaborate with colleagues to establish and maintain an effective team Assist Campus Leadership by maintaining compliance at the site with district, health and program standards Demonstrate proper use and care for all district materials, supplies, furniture, technology and equipment; demonstrate proper usage to students at all times Exhibit positive customer service skills and professionalism at all times towards students, parents, fellow employees and supervisors Perform other duties as assigned SAFETY Monitor all areas for health and safety issues, including playground and restrooms Report and appropriately address all concerns and issues appropriately, including safety and health hazards, accidents, injuries and discipline in a timely manner Comply with confidentiality requirements for students, parents and other employees Qualification Requirements To perform this job successfully, an individual must be able to perform each of the above essential duties satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or abilities, required unless otherwise stated as preferred. Reasonable accommodations may be made to enable individuals with disabilities to perform the essentials functions. Current high school senior currently enrolled in a Fort Bend ISD high school required Minimum of 1 year Previous experience working with school-age children preferred Basic computing skills, including MS office required Strong verbal and written communication skills required Physical Requirements/Working Conditions The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in classrooms, offices, work stations and meeting rooms. The position requires occasional walking, standing, sitting, bending, stooping, kneeling, crouching, crawling, and lifting/carrying work related items weighing less than 40 pounds, such as books, papers and presentation materials. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus. Attendance at conferences and professional development is required. Work involves everyday risks and discomforts which require normal safety precautions when operating equipment or performing job duties. May work prolonged or irregular hours and must be able to maintain emotional control under stress. TEXAS-SUGAR LAND", "summaryDescription" : "Extended Learning Student Assistant. Skills: Student supervision, Safety monitoring", "createdAt" : "2026-06-14T06:41:36.361", "lastUpdated" : "2026-06-15T12:43:34.769", "ingestTimestamp" : "2026-06-14T06:41:36.361", "mongoId" : "6960822e0937eae70e9c7f4e", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 28000, "salaryAnnualMax" : 36000, "salaryBand" : "<30k", "hasSalary" : true, "allSkills" : [ "Basic computing skills", "MS office", "Student supervision", "Safety monitoring", "Behavior management", "Customer service" ], "skillCount" : 6, "jobCategory" : "education", "jobSubcategory" : "support", "seniorityLevel" : "Entry", "dataQualityScore" : 0.6666667, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Education", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c6c3e74d8ee00a0917b4b", "title" : "Administrative Assistant", "company" : "Centennial Real Estate Company LLC", "industry" : "Real Estate", "salary" : { "min" : 54979.0, "max" : 60000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Centennial", "locations" : [ "Centennial" ], "timestamp" : "2026-06-16T04:56:19.872", "fingerprint" : "ea199c1cb5f21544b4b5cde25adcb5edf0f6780fbe8fe101e837db77bff1fffb", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/centennial/jobs/5153722007", "externalId" : "5153722007", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Centennial", "state" : "Colorado", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "39.5791550,-104.8769227" } ], "locationText" : "Centennial, Colorado, United States", "employmentType" : "FULL_TIME", "technicalSkills" : "MS Office, Outlook, Word, Excel, Yardi, MRI", "professionalSkills" : [ "Office administration", "Data entry", "Record keeping", "Insurance documentation management", "Rent payment processing", "Sales data input", "Vendor request processing", "Invoice processing", "Accounts review", "Asset 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"Independent work ability" }, { "name" : "Teamwork ability" }, { "name" : "Manages competing" }, { "name" : "Dealing with delays" }, { "name" : "Patience" }, { "name" : "Listening skills" }, { "name" : "Interpersonal skills" }, { "name" : "Personable" }, { "name" : "Attentive" }, { "name" : "Confidentiality" } ], "majorSkills" : "Office administration, Customer service, Record keeping", "majorSkillsList" : [ "Office administration", "Customer service", "Record keeping" ], "coreResponsibilities" : "Keep official records, Execute in accordance with standard procedures, Provide administrative support to General Manager, Provide administrative support to department managers, Order office supplies, Receive mail, Distribute mail, Oversee shipping, Oversee postage, Maintain office equipment, Uphold safe office environment, Uphold clean office environment, Greet visitors, Direct visitors, Answer phone calls, Refer inquiries to correct personnel, Maintain tenant contact information, Manage insurance documentation for mall tenants, Manage insurance documentation for contractors, Coordinate tenant requests, Coordinate contractor requests, Accept rent payments, Document rent payments, Send rent payments to lockbox, Collect customer traffic numbers, Input customer traffic numbers, Report customer traffic numbers, Organize lease files, Organize lease documentation, Maintain controlled access, Issue visitor badges, Verify insurance requirements, Keep Emergency Communication System up to date, Respond promptly to customer needs, Respond promptly to service requests, Respond promptly to assistance requests, Review monthly rent roll, Issue manual bills for charge backs, Coordinate posting with Accounting Department, Collect tenant sales, Input tenant sales, Generate New Vendor request forms, Submit New Vendor request forms, Generate W9s, Submit W9s, Review accounts, Code invoices, Submit invoices for payment, Submit Open/Close notices, Follow up with tenants on past due balances, Prepare correspondence, Prepare tenant notices, Prepare late letters, Maintain asset register, Complete personal property tax requirements, Maintain OFAC search files, Monitor utility invoices, Respond to Energy Management Consultant, Participate in annual property strategic meetings, Participate in initiative goal setting meetings, Perform other duties as assigned", "teamCollaboration" : "Work with management; Work with staff; Coordinate with Accounting Department", "domainKnowledge" : "Real estate; Property management; Mall operations; Tenant relations; Contractor relations; Lease documentation; Personal property tax; OFAC regulations", "domainList" : [ "real-estate", "property-management", "mall-operations", "tenant-relations", "contractor-relations", "lease-documentation", "personal-property-tax", "ofac-regulations" ], "domainSpecificKnowledge" : [ "Real estate", "Property management", "Mall operations", "Tenant relations", "Contractor relations", "Lease documentation", "Personal property tax", "OFAC regulations" ], "toolProficiency" : [ "MS Office", "Outlook", "Word", "Excel", "Yardi", "MRI" ], "communicationSkills" : "Verbal communication; Written communication", "documentationSkills" : "Record keeping; Insurance documentation; Lease documentation; Asset register; Vendor documentation", "problemSolvingSkills" : "Dealing with frequent change; Dealing with delays; Dealing with unexpected events", "specialRequirements" : "Work varying schedules, Work public holidays, 100% in-office work", "qualificationsBasic" : "High school diploma required, 2–3 Years of Customer Service experience required, Proficiency in MS Office programs, Basic office support skills, Basic math skills, Ability to maintain confidentiality, Attendance/Punctuality", "qualificationsPreferred" : "Associate degree preferred, Equivalent work experience, Yardi/MRI experience preferred", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "The Administrative Assistant keeps official records and executes in accordance with established standard operation procedures in conjunction with other management and staff. Provides administrative support to the General Manager and department managers. PRINCIPAL JOB ACTIVITIES: General office administration including but not limited to; ordering office supplies, receiving and distributing mail, overseeing shipping and postage for the office, and maintaining office equipment while upholding a safe and clean office environment, greeting and directing visitors, and answering phone calls and referring inquiries to correct office personnel. Maintain tenant contact information. Manage and maintain insurance documentation for mall tenants and contractors performing work on property in compliance with the requirements outlined in the lease or corporate policy. Coordinate before/after hour tenant or contractor requests. Accept and document all rent payments received in management office and send to lockbox. Collect and maintain customer traffic numbers for the center, including monthly reporting, if applicable. Organize lease files and documentation for the property in accordance with policy and procedure. Maintain controlled access by issuing visitor badges and verifying insurance requirements are met. Keep Emergency Communication System for tenants and staff up to date. Respond promptly to customer needs and to requests for service and assistance. Review monthly rent roll, issue manual bills for charge backs and coordinate posting with Accounting Department. Collect and input tenant sales into Yardi/MRI. Generate and submit New Vendor request forms and W9s. Accounts Payable; review, code and submit invoices for payment. Submit Open/Close notices for store openings or closures. Accounts Receivable; follow up with local/regional tenants on past due balances. Prepare correspondence as directed, tenant notices, late letters, etc. Maintain asset register to complete personal property tax requirements. Maintain Office of Foreign Assets Control (OFAC) search files, if applicable. Monitor utility invoices and respond to Energy Management Consultant (Engie) for exception billings. Participate in annual property strategic and initiative goal setting meetings. Other duties as assigned. The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. REQUIREMENTS: High school diploma required. Associate degree preferred, or equivalent work experience. Minimum of 2–3 Years of Customer Service experience required. Yardi/MRI experience preferred. Must be able and willing to work varying schedules, which may include public holidays. Comfortable working in a fast paced, highly dynamic work environment. Excellent interpersonal, organizational, time management, verbal, and written communication skills. Ability to work and learn independently and in a team situation; self-motivated, proactive individual with a positive attitude. Manages competing demands; able to deal with frequent change, delays, or unexpected events. Strong attention to detail and ability to follow through. Proficiency in MS Office programs (Outlook, Word, Excel etc.), basic office support skills (telephone, filing, data entry) and basic math skills. Patience and listening skills to respond appropriately and interact positively with upset customers. Interpersonal skills to create a pleasant experience for all customers, such as being personable and attentive. Must be able to maintain the highest level of confidentiality; keep internal information and records confidential. Attendance/Punctuality - consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position. Pay Range $26.44—$28.85 USD Centennial is a retail real estate owner and operator with a national portfolio of shopping, dining, entertainment and mixed-use destinations as well as a full-service property management platform serving third-party owners. With over 300 employees nationwide, the firm now operates 20 million square feet of mixed-use destinations in 16 states. Since 1997, Centennial has played a pivotal role in shaping the evolution of American retail by creating a superior multi-faceted shopping experience with properties that serve not only as a place of commerce, but as a place of community. #centennial #createdbycentennial Centennial does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Centennial to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Centennial will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies. All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.", "summaryDescription" : "Administrative Assistant at Centennial Real Estate Company LLC. Skills: Office administration, Customer service, Record keeping. Keep official records. Execute in accordance with standard procedures", "postedDate" : "2026-06-14T20:04:25.203", "createdAt" : "2026-06-14T20:04:25.203", "lastUpdated" : "2026-06-16T04:56:19.872", "ingestTimestamp" : "2026-06-14T20:04:25.203", "mongoId" : "6a2c6c3e74d8ee00a0917b4b", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 54979, "salaryAnnualMax" : 60000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Basic math skills", "Data entry", "Filing", "Telephone operation", "Interpersonal skills", "Organizational skills", "Time management skills", "Verbal communication skills", "Written communication skills", "Independent work ability", "Teamwork ability", "Manages competing", "Dealing with delays", "Patience", "Listening skills", "Personable", "Attentive", "Confidentiality", "Office administration", "Customer service", "Record keeping", "Insurance documentation management", "Rent payment processing", "Sales data input", "Vendor request processing", "Invoice processing", "Accounts review", "Asset register maintenance", "Utility invoice monitoring", "Strategic goal setting", "Real estate", "Property management", "Mall operations", "Tenant relations", "Contractor relations", "Lease documentation", "Personal property tax", "OFAC regulations", "MS Office", "Outlook", "Word", "Excel", "Yardi", "MRI" ], "skillCount" : 44, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.8888889, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Real Estate", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c76fa74d8ee00a093b687", "title" : "Administrative Assistant", "company" : "Voleon", "industry" : "Operations", "salary" : { "min" : 70000.0, "max" : 80000.0, "currency" : "USD", "frequency" : "Yearly" }, "location" : "New York City, NY", "locations" : [ "New York City, NY" ], "timestamp" : "2026-06-16T04:31:46.542", "fingerprint" : "cb78a9b4daf3965a923cb408adea177ad9f30d1da418ff62959ece3eb8a90339", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/voleon/df0fafe7-178e-44c6-8e25-d267ea9228c8/application", "externalId" : "df0fafe7-178e-44c6-8e25-d267ea9228c8", "industryFunction" : { }, "structuredLocations" : [ { "city" : "New York", "state" : "New York", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "40.7127281,-74.0060152" } ], "locationText" : "New York, New York, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "experienceMinYears" : 3, "experienceMaxYears" : 5, "experienceLevel" : "Mid", "remoteFriendly" : true, "rawDescription" : "Voleon is a technology company that applies state-of-the-art AI and machine learning techniques to real-world problems in finance. For nearly two decades, we have led our industry and worked at the frontier of applying AI/ML to investment management. We have become a multibillion-dollar asset manager, and we have ambitious goals for the future. Your colleagues will include internationally recognized experts in artificial intelligence and machine learning research as well as highly experienced finance and technology professionals. The people who shape our company come from other backgrounds, including concert music performances, humanitarian aid, opera singing, sports writing, and BMX racing. You will be part of a team that loves to succeed together. In addition to our enriching and collegial working environment, we offer highly competitive compensation and benefits packages, technology talks by our experts, a beautiful modern office, daily catered lunches, and more. As an Administrative Assistant, you will provide high-impact support to senior leaders at Voleon. In this role, you may directly support up to four senior executives in our Research & Engineering organization. You will amplify their impact by managing day-to-day operations, enabling focus on the most important strategic priorities. RESPONSIBILITIES - Provide proactive administrative support to senior executives (Research & Engineering leaders), acting as a trusted partner and point of contact - Manage complex calendars, meetings, and communications, resolving conflicts and anticipating needs - Coordinate domestic and international travel and handle related expense reporting - Plan and support on-site and virtual meetings and events, including logistics, materials, room setup, visitors, and catering - Support light project management activities (tracking action items, follow-ups, and status) and partner closely with Executive Support colleagues to provide cohesive support to the leadership team - Continuously identify and implement opportunities to streamline administrative processes and enhance team efficiency - Handle confidential and non-routine information with the utmost care and discretion - Provide responsive assistance to colleagues, clients, and vendors as requested - Assist with project management, research, and IT support as required REQUIREMENTS - 3+ years of experience in administrative support; experience with technology leaders preferred - Proven experience supporting multiple senior executives in both in-person and remote environments - Strong organizational skills with the ability to manage multiple tasks, deadlines, and priorities with exceptional attention to detail - Excellent written and verbal communication skills; professional, clear, and courteous in all interactions - Meticulous attention to detail and accuracy - Ability to manage tasks independently, prioritize effectively, and adapt to changing demands - Demonstrated sense of urgency, flexibility, and comfort navigating changing priorities in a fast-paced environment - Proficiency with MS Outlook calendaring, Word, Excel, and PowerPoint; experience with Atlassian and other Agile Project Management tools (Jira, Confluence, Smartsheet) is a plus - Experience with GenAI tools and technologies is a plus - Expected to work onsite Tuesday–Thursday, with flexibility to work onsite additional days as needed - Authorization to work in the United States; Bachelor’s degree is a plus - Proficiency in MS Outlook, Word, Excel, and PowerPoint (Atlassian and GenAI experience are a plus) - Bachelor’s degree (preferred but not required) - Authorized to work in the United States “FRIENDS OF VOLEON” CANDIDATE REFERRAL PROGRAM If you have a great candidate in mind for this role and would like to have the potential to earn $7,500 if your referred candidate is successfully hired and employed by The Voleon Group, please use this form https://voleon.com/referrals/ to submit your referral. For more details regarding eligibility, terms and conditions please make sure to review the Voleon Referral Bonus Program https://voleon.com/assets/Voleon-Referral-Bonus-Program.pdf. EQUAL OPPORTUNITY EMPLOYER The Voleon Group is an Equal Opportunity employer. Applicants are considered without regard to race, color, religion, creed, national origin, age, sex, gender, marital status, sexual orientation and identity, genetic information, veteran status, citizenship, or any other factors prohibited by local, state, or federal law.", "summaryDescription" : "Administrative Assistant at Voleon", "createdAt" : "2026-06-14T20:12:10.513", "lastUpdated" : "2026-06-16T04:31:46.542", "ingestTimestamp" : "2026-06-14T20:12:10.513", "mongoId" : "6a2c76fa74d8ee00a093b687", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 70000, "salaryAnnualMax" : 80000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2cd71e74d8ee00a0a4054a", "title" : "Administrative Assistant", "company" : "Hinge Health", "industry" : "Business Enablement", "salary" : { "min" : 35.38, "max" : 53.08, "currency" : "USD", "frequency" : "Yearly" }, "location" : "San Francisco-HQ", "locations" : [ "San Francisco-HQ" ], "timestamp" : "2026-06-16T02:28:21.822", "fingerprint" : "1877b9287952f241fdd7dadd3bb381495e900bb717ca4daa9c3ad3c56d0e14de", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/hinge-health/d3a9efc8-d53c-4441-ae69-ce6897ed29e3/application", "externalId" : "d3a9efc8-d53c-4441-ae69-ce6897ed29e3", "industryFunction" : { }, "structuredLocations" : [ { "city" : "San Francisco", "state" : "California", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "37.7879363,-122.4075201" } ], "locationText" : "San Francisco, California, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 4, "experienceMaxYears" : 5, "experienceLevel" : "Mid", "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "THE OPPORTUNITY We are seeking a proactive and detail-oriented Administrative Assistant to enhance the efficiency and organization of our CFO, Finance leadership team and Chief Medical Officer. In this role, you will support executives by streamlining their workflow, optimizing their time, and ensuring organizational goals are met. You will collaborate closely with Executive Assistant, Administrative Assistants and Workplace to ensure smooth daily operations. Your contributions will directly impact the team’s productivity and create a more efficient work environment. WHAT YOU'LL ACCOMPLISH - Calendar Management: Independently manage senior executives' calendars, schedule meetings efficiently, and resolve conflicts proactively. - Meeting Coordination: Handle meeting requests and logistics, ensuring timely communication and seamless execution of in-person and virtual meetings. - Event Management: Organize logistics for events, offsites, and dinners, including venue bookings, catering, and technical arrangements. - Effective Communication: Serve as a trusted liaison between executives, internal teams, and external partners, ensuring clarity and professionalism in all communications. - Collaboration: Work with Workplace Coordinators and EAs to plan and execute all event logistics, ensuring successful meetings and events. - Travel & Expense Management: Assist in booking travel and accommodations for executives, and manage expense reports through Navan for select VPs and Senior Directors, ensuring timely and accurate processing. - This is a non-exempt position HINGE HEALTH HYBRID MODEL We believe in leveraging the benefits of both remote and in-office work. Employees in hybrid roles are required to be in the office 3 days a week (Tuesday, Wednesday, Thursday). BASIC QUALIFICATIONS - 4+ years of experience as an Administrative Assistant, supporting teams or mid-level executives. - 4+ years of proficiency in Google Workspace (Docs, Sheets, Calendar). - 4+ years of experience coordinating complex travel arrangements, managing expenses, and overseeing meeting logistics. PREFERRED QUALIFICATIONS - Meticulous Attention to Detail: Consistently produces high-quality, accurate work in communications, meeting logistics, and expense tracking. - Exceptional Time Management: Effectively prioritizes multiple tasks to meet deadlines. - Resourceful Problem-Solving: Proactively addresses logistical challenges and ensures smooth day-to-day operations. - Customer-Focused Mindset: Has a track record of providing exceptional support to both internal teams and external partners, consistently offering professional and reliable assistance by building strong relationships and exceeding expectations in customer service. - Adaptability and Flexibility: Embraces change, learns new tasks quickly, and adjusts to evolving situations with ease. - Strong Organizational Skills: Efficiently manages multiple tasks and priorities, ensuring that deadlines are met and operations run smoothly. - Excellent Communication Skills: Communicates clearly and concisely, actively listens, and builds effective relationships through strong verbal and written communication. ABOUT HINGE HEALTH At Hinge Health, we’re using technology to scale and automate the delivery of healthcare – starting with musculoskeletal (MSK) conditions, which affect over 1.7 billion people worldwide. With an AI-powered human-centered care model, Hinge Health leverages cutting-edge technology to improve outcomes, experiences and costs to help people move beyond their pain. The platform addresses a broad spectrum of MSK care – from acute injury, to chronic pain, to post-surgical rehabilitation – through personalized, evidence-based care. As the preferred partner to 50+ health plans, PBMs and other ecosystem partners, Hinge Health is available to over 20 million people across more than 2,550 employers. The company is headquartered in San Francisco with additional offices in Montreal and Bangalore. Learn more at http://www.hingehealth.com/http://www.hingehealth.com WHAT YOU'LL LOVE ABOUT US - Inclusive healthcare and benefits: On top of comprehensive medical, dental, and vision coverage, we offer employees and their family members help with gender-affirming care, tools for family and fertility planning, and travel reimbursements if healthcare isn’t available where you live. - Planning for the future: Start saving for the future with our traditional or Roth 401k retirement plan options which include a 2% company match. - Modern life stipends: Manage your own learning and development CULTURE & ENGAGEMENT Hinge Health is an equal opportunity employer and prohibits discrimination and harassment of any kind. We make employment decisions without regards to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability status, pregnancy, or any other basis protected by federal, state or local law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. We provide reasonable accommodations for candidates with disabilities. If you feel you need assistance or an accommodation due to a disability, let us know by reaching out to your recruiter. By submitting your application you are acknowledging we are using your personal data as outlined in the personnel and candidate privacy policy. https://www.hingehealth.com/about/personnel-and-candidate-privacy-policy/ Beware of Phishing Attempts: We've noticed an increase in phishing where fraudsters impersonate employees and send fake job offers to steal sensitive information. We'll never ask for financial details during the hiring process and only use \"@hingehealth.com http://hingehealth.com\" emails. If you receive a suspicious offer, stop communication and report it to the US FBI Internet Crime Complaint Center. To verify an email from our recruiting team, forward it to security@hingehealth.com https://app.ashbyhq.com/admin/organizational-settings/theme#.", "summaryDescription" : "Administrative Assistant at Hinge Health", "createdAt" : "2026-06-14T19:30:32.195", "lastUpdated" : "2026-06-16T02:28:21.822", "ingestTimestamp" : "2026-06-14T19:30:32.195", "mongoId" : "6a2cd71e74d8ee00a0a4054a", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMax" : 53, "salaryBand" : "<30k", "hasSalary" : false, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.95 }, { "id" : "6a15e49f58b93c861e7c8ad9", "title" : "Administrative Assistant", "company" : "North Wind Dynamics, LLC", "salary" : { "min" : 38000.0, "max" : 52000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Entry-level Administrative Assistant in Paducah, United States, adjusted for the government industry." }, "location" : "PADUCAH, KY", "locations" : [ "PADUCAH", "KY" ], "timestamp" : "2026-06-16T02:37:29.306", "fingerprint" : "2bad7f5d432de101d5d442a57b30b173b6c8ff59eeed74b3b58686a174219936", "source" : "breezyhr", "language" : "en", "applyUrl" : "https://north-wind-group.breezy.hr/p/6d8cebee91a0-administrative-assistant-i-04134-nwd", "externalId" : "6d8cebee91a0", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Paducah", "state" : "Kentucky", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "37.0833893,-88.6000478" } ], "locationText" : "Paducah, Kentucky, United States", "employmentType" : "FULL_TIME", "specialRequirements" : "Ability to Obtain Government Clearance", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Location: Paducah, KentuckyTitle: Administrative Assistant ISchedule (FT/PT): Regular Full TimeTravel Required: NoGovernment Clearance: Ability to Obtain North Wind Dynamics, LLC is an Alaska Native-owned Small Disadvantaged Business, specializing in infrastructure support services and facilities", "summaryDescription" : "Administrative Assistant at North Wind Dynamics, LLC", "createdAt" : "2026-06-14T20:28:25.618", "lastUpdated" : "2026-06-16T02:37:29.306", "ingestTimestamp" : "2026-06-14T20:28:25.618", "mongoId" : "6a15e49f58b93c861e7c8ad9", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 38000, "salaryAnnualMax" : 52000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.6666667, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Government", "llmIndustryConfidence" : 0.85 }, { "id" : "6a2c968b74d8ee00a098fe32", "title" : "Administrative Assistant", "company" : "Monster Energy", "salary" : { "min" : 21.0, "max" : 25.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Florida, United States", "locations" : [ "Florida", "United States" ], "timestamp" : "2026-06-16T02:45:03.710", "fingerprint" : "6324537f4f338789ab26ec4bf6f919bb76f5756334bcd43f599f092e2b1254d8", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/monsterenergy/jobs/4244467009", "externalId" : "4244467009", "industryFunction" : { }, "structuredLocations" : [ { "state" : "Florida", "country" : "United States", "continent" : "na", "workMode" : "onsite" } ], "locationText" : "Florida, United States", "minimumEducation" : "Bachelor's", "experienceMinYears" : 1, "experienceMaxYears" : 3, "rawDescription" : "A Day in the Life: In the position of Administrative Assistant, you will serve as a primary coordinator for department communications and logistics. Responsible for ensuring timely, clear, and consistent communication. Represent the team both internally and externally, interfacing with staff at all levels with the highest level of professionalism and in a manner that reflects positively on the organization. The Impact You'll Make: Provide administrative support for the department. Activities include a variety of duties such as answer and direct phone calls, calendar maintenance/scheduling, departmental reporting, presentation review and/or preparation, meeting coordination, catering, maintain office supplies, incoming/outgoing mail, etc. Liaise with executive and senior administrative assistants to handle requests and queries from senior managers. Anticipate the needs of others in order to ensure their seamless and positive experience Providing real-time scheduling support by booking appointments and preventing conflicts. Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations. Attend to sensitive matters with a high level of confidentiality and discretion while fostering positive relations with internal customers and co-workers. Submit and reconcile expense reports Who You Are: Bachelor's Degree in the field of Business Administration, Communication, or related field of study preferred, but not required. 1-3 years of experience in an administrative assistant position 1-3 years of experience in office management systems and procedures Computer Skills Desired: Proficient with Microsoft Office. Working knowledge of CONCUR preferred Monster Energy provides competitive total compensation. The estimated hourly pay range for this position is listed below. Actual compensation may vary based on skills, qualifications, experience, and work location. Pay Range $21—$25 USD For United States applicants: Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor. Read our privacy policy here: Privacy Policy", "summaryDescription" : "Administrative Assistant at Monster Energy", "postedDate" : "2026-06-14T20:06:30.713", "createdAt" : "2026-06-14T20:06:30.713", "lastUpdated" : "2026-06-16T02:45:03.710", "ingestTimestamp" : "2026-06-14T20:06:30.713", "mongoId" : "6a2c968b74d8ee00a098fe32", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 43680, "salaryAnnualMax" : 52000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Junior", "dataQualityScore" : 0.6666667, "daysOld" : 1, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Food & Beverage", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c79bb74d8ee00a0942af5", "title" : "Administrative Assistant", "company" : "Holder Construction", "industry" : "Real Estate", "salary" : { "min" : 47000.0, "max" : 65000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Administrative Assistant in Fort Wayne, IN, adjusted for mid-seniority and the construction industry." }, "location" : "Fort Wayne, IN", "locations" : [ "Fort Wayne", "IN" ], "timestamp" : "2026-06-15T09:45:38.796", "fingerprint" : "e39f4e09ad2b44288b127a4db19059a36730f3c9c7893490f215244f7a184527", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/holderconstruction/jobs/4266169009", "externalId" : "4266169009", "industryFunction" : { }, "structuredLocations" : [ { "workMode" : "onsite" } ], "locationText" : "", "employmentType" : "FULL_TIME", "technicalSkills" : "Microsoft Office Suite, Word, Excel, Outlook", "professionalSkills" : [ "Cost coding", "Record-keeping", "Expense categorization" ], "hardSkillsList" : [ "Accounts payable processing", "Invoice management", "Financial record maintenance" ], "hardSkills" : [ { "name" : "Accounts payable processing", "level" : "intermediate" }, { "name" : "Invoice management", "level" : "intermediate" }, { "name" : "Financial record maintenance", "level" : "intermediate" } ], "majorSkills" : "Accounts payable, Cost coding, Administrative support", "majorSkillsList" : [ "Accounts payable", "Cost coding", "Administrative support" ], "coreResponsibilities" : "Process vendor invoices, Manage vendor invoices, Ensure timely payments, Ensure accurate record-keeping, Code project costs, Track project costs, Record expenses, Categorize expenses, Liaise with vendors, Liaise with internal teams, Resolve invoicing queries, Resolve cost-related queries, Maintain financial records, Organize financial records, Provide administrative support", "teamCollaboration" : "Internal teams", "domainKnowledge" : "Construction industry", "domainList" : [ "construction-industry" ], "domainSpecificKnowledge" : [ "Construction industry" ], "toolProficiency" : [ "Microsoft Word", "Microsoft Excel", "Microsoft Outlook" ], "communicationSkills" : "Invoicing queries; Cost-related queries", "documentationSkills" : "Financial records documentation", "problemSolvingSkills" : "Resolve queries", "specialRequirements" : "Substance abuse testing, Background screening", "qualificationsBasic" : "Proven experience in administrative roles, Experience with accounts payable, Experience with cost coding, Organizational skills, Attention to detail, Proficiency in Microsoft Office Suite, Excellent communication skills, Excellent interpersonal skills, Ability to work independently, Ability to work as part of a team", "qualificationsPreferred" : "Familiarity with accounting software", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "ABOUT US Holder Construction is a nationally recognized leader in the construction industry, consistently ranked among the top firms on ENR’s Top 400 Contractors list. We are a performance-driven company that believes in rewarding excellence and investing in our people. Our structured career development program empowers associates to grow quickly into expanded roles and responsibilities based on merit. With operations throughout the United States, we offer a highly competitive compensation and benefits package, including: Annual bonus program Paid time off Health, dental, vision, and life insurance 401(k)-retirement plan Night and swing shift differential pay for select roles We are looking for an Administrative Assistant to join our Operations team in Fort Wayne, IN. This is a full-time, in-person position. Key Responsibilities Accounts Payable: Process and manage vendor invoices, ensuring timely payments and accurate record-keeping. Cost Coding: Accurately code and track project costs, ensuring all expenses are recorded and categorized correctly. Communication: Liaise with vendors and internal teams to resolve any invoicing or cost-related queries. Documentation: Maintain and organize financial records and documentation. Support: Provide administrative support to other departments as needed. Qualifications Required: Proven experience in administrative roles, preferably with a focus on accounts payable and cost coding. Strong organizational skills and attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Excellent communication and interpersonal skills. Ability to work independently and as part of a team. Preferred: Familiarity with accounting software. Holder is committed to Equal Opportunity Employment (EOE). Substance abuse testing and a background screening is a condition of employment and Holder Construction does not sponsor applicants for immigration status or benefits.", "summaryDescription" : "Administrative Assistant at Holder Construction. Skills: Accounts payable, Cost coding, Administrative support. Process vendor invoices. Manage vendor invoices", "postedDate" : "2026-06-14T08:46:27.414", "createdAt" : "2026-06-14T08:46:27.414", "lastUpdated" : "2026-06-15T09:45:38.796", "ingestTimestamp" : "2026-06-14T08:46:27.414", "mongoId" : "6a2c79bb74d8ee00a0942af5", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 47000, "salaryAnnualMax" : 65000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Accounts payable processing", "Invoice management", "Financial record maintenance", "Accounts payable", "Cost coding", "Administrative support", "Record-keeping", "Expense categorization", "Construction industry", "Microsoft Word", "Microsoft Excel", "Microsoft Outlook" ], "skillCount" : 12, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.8888889, "daysOld" : 1, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Construction", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2203e374d8ee00a0d618d4", "title" : "Administrative Assistant", "industry" : "Education", "salary" : { "min" : 48000.0, "max" : 65000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "The estimation is based on the US market baseline for an Administrative Assistant in Richmond, adjusted for mid-seniority and the education industry." }, "location" : "TEXAS-RICHMOND-DAVID CROCKETT MIDDLE SCHOOL", "locations" : [ "TEXAS-RICHMOND-DAVID CROCKETT MIDDLE SCHOOL", "
DAVID CROCKETT MIDDLE SCHOOL (53)
19001 BEECHNUT
RICHMOND, 77407

" ], "timestamp" : "2026-06-16T02:42:34.944", "fingerprint" : "373e28c28e47a2f46c851c174f9263da1ba49865ce0ffb98e3c7bfe676581561", "source" : "taleo", "language" : "en", "applyUrl" : "https://aa210.taleo.net/careersection/ex/jobdetail.ftl?job=192841", "externalId" : "192841", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Richmond", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "29.5821811,-95.7607832" } ], "locationText" : "Richmond, Texas, United States", "minimumEducation" : "High School", "experienceMinYears" : 3, "coreResponsibilities" : "Plan clerical support activities, Initiate clerical support activities, Assign clerical support activities, Carry out clerical support activities, Relieve supervisors of routine administrative tasks, Ensure smooth day-to-day operation, Review outgoing correspondence, Maintain supervisor's calendar, Coordinate meetings and conferences, Schedule meetings and conferences, Notify meeting attendees, Screen supervisor's telephone calls, Screen supervisor's mail, Respond to telephone calls, Respond to mail, Forward calls to supervisor, Forward mail to supervisor, Process discipline referrals, Maintain discipline referrals, Maintain records in files, Maintain records in computer system, Maintain detention logs, Notify parents of detention, Prepare ISS assignments, Process homework for absences, Supervise office workers, Prepare supplemental payroll, Serve as substitute for ISS monitor, Process documents, Process work order requests, Provide clerical support for campus police, Provide clerical support for Extended Day Program, Assist principal with supervising substitute teachers, Assist principal with textbooks, Assist principal with keys, Assist principal with school calendar, Assist principal with master scheduling, Assist principal with routine correspondence, Assist principal with newsletters, Compile data, Organize filing system, Maintain filing system, Prepare in-service materials", "domainKnowledge" : "Student discipline; Student records; Payroll processing; Substitute teachers; School calendar; Master scheduling", "domainList" : [ "student-discipline", "student-records", "payroll-processing", "substitute-teachers", "school-calendar", "master-scheduling" ], "domainSpecificKnowledge" : [ "Student discipline", "Student records", "Payroll processing", "Substitute teachers", "School calendar", "Master scheduling" ], "continuousLearning" : "Professional development attendance", "specialRequirements" : "Lifting less than 40 pounds, Occasional walking, Occasional standing, Occasional sitting, Occasional bending, Occasional stooping, Occasional kneeling, Occasional crouching, Occasional crawling, Work prolonged hours, Work irregular hours, Maintain emotional control, Attendance at conferences", "qualificationsBasic" : "3 years clerical/secretarial experience, High School diploma or GED", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Job Overview The Administrative Assistant I will provide clerical support and serve as secretary to one or more assigned administrators. Relieve supervisor/s of routine administrative tasks. Position Description Essential Duties and Responsibilities Plan, initiate, assign to other or carry to completion clerical, secretarial, and administrative support activities Relieve supervisors of routine administrative tasks and ensure smooth and efficient day-to-day operation of the department, section or branch to which assigned Review all outgoing correspondence for format, spelling, punctuation and grammar before submitting for supervisor’s signature Maintain supervisor’s calendar, coordinate meetings and conferences, scheduling time and place and notifying attendees Screen supervisor’s telephone calls and mail, personally responding to those that can be handled at the secretarial level and forwarding the remaining calls/ mail to supervisor with pertinent background material Process and maintain discipline referrals and records in files and computer system Maintain detention logs and notify parents as prescribed by policy Prepare ISS assignments and process homework for long term absences Supervise office workers and prepare supplemental payroll for tutorials May serve as substitute for ISS monitor Process documents and work order requests using school district computer program May provide clerical support for campus police officer and Extended Day Program Assist principal with supervising substitute teachers, textbooks, keys, school calendar, master scheduling, routine correspondence, newsletters Compile data, organize/maintain filing system, prepare in-service materials, etc. Supervisory Responsibilities None Qualification Requirements To perform this job successfully, an individual must be able to perform each of the above essential duties satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or abilities, required unless otherwise stated as preferred. Reasonable accommodations may be made to enable individuals with disabilities to perform the essentials functions. High School diploma or GED Minimum of 3 years of clerical/secretarial experience Proficient in various computer programs Ability to maintain a high level of confidentiality of all student/family and staff information Physical Requirements/Working Conditions The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in classrooms, offices, work stations and meeting rooms. The position requires occasional walking, standing, sitting, bending, stooping, kneeling, crouching, crawling, and lifting/carrying work related items weighing less than 40 pounds, such as books, papers and presentation materials. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus. Attendance at conferences and professional development is required. Work involves everyday risks and discomforts which require normal safety precautions when operating equipment or performing job duties. May work prolonged or irregular hours and must be able to maintain emotional control under stress. TEXAS-RICHMOND", "summaryDescription" : "Administrative Assistant. Plan clerical support activities. Initiate clerical support activities", "createdAt" : "2026-06-14T21:32:06.131", "lastUpdated" : "2026-06-16T02:42:34.944", "ingestTimestamp" : "2026-06-14T21:32:06.131", "mongoId" : "6a2203e374d8ee00a0d618d4", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 48000, "salaryAnnualMax" : 65000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Student discipline", "Student records", "Payroll processing", "Substitute teachers", "School calendar", "Master scheduling" ], "skillCount" : 6, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.5555556, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Education", "llmIndustryConfidence" : 0.98 }, { "id" : "6a306767f292fd229cfbc93d", "title" : "Administrative Assistant — KL Office", "company" : "EdgeConneX", "salary" : { "min" : 55000.0, "max" : 80000.0, "currency" : "MYR", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Administrative Assistant in Malaysia, adjusted for mid-seniority and the technology industry." }, "location" : "Malaysia", "locations" : [ "Malaysia" ], "timestamp" : "2026-06-16T08:44:13.544", "fingerprint" : "4ec9e4e21c77f9dfdba8d882cff539bda8ac7000ee215e76d31e137992130f9c", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://www.edgeconnex.com/company/careers/?gh_jid=5164862007", "externalId" : "5164862007", "industryFunction" : { }, "structuredLocations" : [ { "country" : "Malaysia", "continent" : "as", "workMode" : "onsite" } ], "locationText" : "Malaysia", "employmentType" : "FULL_TIME", "coreResponsibilities" : "Manage office operations, Coordinate meetings and appointments, Prepare reports and presentations, Maintain office supplies and equipment, Assist with travel arrangements, Handle incoming and outgoing mail, Greet visitors and answer phones, Support administrative staff", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Led by an experienced management team and supported by a strong investor group, including large and experienced institutions and strategic partners, EdgeConneX offers a dynamic, fast-paced work environment where we are bringing flexibility, proximity, power, and connectivity to some of the world’s key businesses. With major offices in Herndon, Denver, and Amsterdam, we have a global footprint and a unified team of employees committed to providing a premier customer experience and delivering the full spectrum of data center solutions, from core to edge, like no other data center provider can do. Focused on driving innovation and helping our customers define and deliver their own unique vision for the Edge, at any scale, in any market worldwide, for any requirement, we are building tomorrow’s data center infrastructure, today for some of the world’s most demanding Network, Content, and Cloud customers. Title: Administrative Assistant — KL Office About the Role This isn’t a background role — it’s a linchpin position. As our Administrative Assistant, you’ll be the go-to person who makes the KL office run seamlessly: the first face visitors see, the person teammates rely on when they need something done, and the force behind the behind-the-scenes operations that let everyone else do their best work. You’ll report to the KL Office Manager and work 40 hours per week on-site. What You’ll Do Own the Front Door Be the warm, confident first impression for every visitor, vendor, and colleague who walks through the door. Handle incoming calls with professionalism and direct them to the right people fast. Run a Sharp Office Keep workspaces, conference rooms, and the kitchen clean, organized, and stocked — so people can focus on the work that matters. Source and order supplies, track deliveries, and manage all incoming and outgoing mail and packages. Coordinate with building management to tackle maintenance issues before they become headaches. Drive Operations Maintain office policies, procedures, the employee directory, and badge inventory with meticulous accuracy. Submit and reconcile expense reports and handle occasional off-site errands. Manage company merchandise — tracking stock online and in the office and keeping leadership informed. Make People Feel Welcome Lead new employee onboarding and offboarding — you set the tone for the employee experience from day one. Coordinate catering for meetings and events that bring the team together. Support Senior Leadership Assist with legal documents, signature collection, and required authorizations. Handle travel booking and provide support to the KL Office Manager. Step in wherever you’re needed — this role evolves with the team. Who You Are A people person who genuinely enjoys helping others and creating great experiences. A clear communicator — in writing and in conversation. Detail-obsessed and proactive — you spot problems before they happen and solve them quietly. A natural multi-tasker who stays calm and organized when priorities shift. Self-directed — you don’t need someone standing over you to do excellent work. What You Bring 5+ years in office administration, reception, or a similar role (required) Strong working knowledge of Microsoft Office Suite: familiarity with scheduling and travel booking tools is a plus. A strong background in customer service and hospitality. An energetic, dependable presence and a consistently professional demeanor. EdgeConneX believes inclusion – of thought, backgrounds and experiences – affects all that we do, from our employees to the solutions we deliver. Our goal is to create an environment where embracing differences helps deepen the lives and work experience of our employees, enhances our innovation and creativity, and enriches our involvement in our communities. EdgeConneX is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin or ancestry, physical or mental disability, as well as any other category protected by applicable federal, state, or local laws. EdgeConneX offers a competitive benefits package. For more information on how we process your data, visit our Data Privacy Policy here.", "summaryDescription" : "Administrative Assistant — KL Office at EdgeConneX. Manage office operations. Coordinate meetings and appointments", "postedDate" : "2026-06-15T23:27:43.054", "createdAt" : "2026-06-15T23:27:43.054", "lastUpdated" : "2026-06-16T08:44:13.544", "ingestTimestamp" : "2026-06-15T23:27:43.054", "mongoId" : "6a306767f292fd229cfbc93d", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "50k-75k", "hasSalary" : false, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "daysOld" : 0, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a3051bbf292fd229cf05be0", "title" : "Administrative Assistant – Business Operations", "company" : "Blueprint Technologies", "salary" : { "min" : 28.0, "max" : 31.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Bellevue, WA, United States", "locations" : [ "Bellevue", "WA", "United States" ], "timestamp" : "2026-06-16T09:32:13.835", "fingerprint" : "9672340b43ac9cd0087976c0e8d0619e6201409ed222b56ea38248f1ac74c786", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/bpcs/jobs/8007924", "externalId" : "8007924", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Redmond", "state" : "Washington", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "47.6694141,-122.1238767" } ], "locationText" : "Redmond, Washington, United States", "employmentType" : "FULL_TIME", "coreResponsibilities" : "Manage daily office operations, Coordinate meetings and appointments, Prepare reports and presentations, Maintain office supplies and equipment, Assist with vendor management, Support cross-functional projects, Handle incoming communications, Organize travel arrangements, Process invoices and expenses, Maintain filing systems, Provide administrative support to staff, Ensure smooth office workflow", "teamCollaboration" : "Cross-functional teams; Support staff", "remoteFriendly" : true, "workSiteFlexibility" : "Flexible", "rawDescription" : "Who is Blueprint? We are a technology solutions firm headquartered in Bellevue, Washington, with a strong presence across the United States. Unified by a shared passion for solving complicated problems, our people are our greatest asset. We use technology as a tool to bridge the gap between strategy and execution, powered by the knowledge, skills, and the expertise of our teams, who all have unique perspectives and years of experience across multiple industries. We’re bold, smart, agile, and fun. What does Blueprint do? Blueprint helps organizations unlock value from existing assets by leveraging cutting-edge technology to create additional revenue streams and new lines of business. We connect strategy, business solutions, products, and services to transform and grow companies. Why Blueprint? At Blueprint, we believe in the power of possibility and are passionate about bringing it to life. Whether you join our bustling product division, our multifaceted services team or you want to grow your career in human resources, your ability to make an impact is amplified when you join one of our teams. You’ll focus on solving unique business problems while gaining hands-on experience with the world’s best technology. We believe in unique perspectives and build teams of people with diverse skillsets and backgrounds. At Blueprint, you’ll have the opportunity to work with multiple clients and teams, such as data science and product development, all while learning, growing, and developing new solutions. We guarantee you won’t find a better place to work and thrive than at Blueprint. In This Role In this role, you will provide comprehensive administrative and operational support to executive leadership within a dynamic business group experiencing organizational changes. You will serve as a key point of coordination, ensuring smooth day-to-day operations through proactive calendar management, effective communication, and support for budgeting and headcount tracking processes. This role requires strong organizational skills, responsiveness, and the ability to manage multiple priorities in a fast-paced, hybrid work environment. Responsibilities Manage complex executive calendars, including scheduling meetings, resolving conflicts, and prioritizing business needs Provide day-to-day administrative support to leaders and their teams Coordinate meetings, events, and travel arrangements, ensuring seamless execution Process business expenses and provide support with budgeting and financial tracking Maintain and track headcount and organizational data using internal systems Support procurement activities, including ordering office supplies, equipment, and vendor coordination Serve as a primary point of contact for internal and external stakeholders Monitor and respond to high volumes of email communication in a timely and professional manner Assist with special projects and ad hoc administrative tasks as needed Ensure deadlines are met while maintaining a high level of accuracy and attention to detail Qualifications 2–4 years of administrative, executive support, or related experience Proven experience managing calendars and scheduling for leaders or teams Proficiency with core productivity tools such as Excel, Outlook, and the broader Office Suite Experience supporting expense reporting, budgeting, or financial tracking activities Strong organizational, multitasking, and time management skills Excellent written and verbal communication skills Ability to work in a hybrid environment with some in-office presence required Demonstrated ability to meet deadlines, remain responsive, and maintain a positive, professional attitude Preferred Qualifications Prior experience providing administrative or executive support within a large corporate environment Familiarity with internal HR or organizational tracking systems (e.g., headcount tools such as Employee Central or similar platforms) Experience supporting teams undergoing organizational changes, transitions, or restructuring Exposure to procurement processes and vendor coordination Advanced Excel skills or experience handling data tracking and reporting Ability to anticipate needs and proactively support leadership with minimal supervision Salary Range At Blueprint, we strive to offer competitive pay that reflects the value of our team members. Compensation for this role is influenced by a variety of factors, including skills, education, responsibilities, experience, and geographic market. For candidates based in Washington State, the anticipated salary range is $28– $31 per hour. Please note that we typically do not hire new employees at the top of the posted range. Actual starting pay will be determined based on experience, skills, and internal equity. The final salary and job title may vary depending on the selected candidate’s qualifications and could fall outside the stated range. Equal Opportunity Employer Blueprint Technologies, LLC is an equal employment opportunity employer. Qualified applicants are considered without regard to race, color, age, disability, sex, gender identity or expression, orientation, veteran/military status, religion, national origin, ancestry, marital, or familial status, genetic information, citizenship, or any other status protected by law. If you need assistance or a reasonable accommodation to complete the application process, please reach out to: recruiting@bpcs.com Blueprint believe in the importance of a healthy and happy team, which is why our comprehensive benefits package includes: Medical, dental, and vision coverage Flexible Spending Account 401k program Competitive PTO offerings Parental Leave Opportunities for professional growth and development Location: Hybrid in Redmond, WA", "summaryDescription" : "Administrative Assistant – Business Operations at Blueprint Technologies. Manage daily office operations. 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Разом з найкращими підприємцями Центральної та Східної Європи ми створюємо та розвиваємо глобальні технологічні бізнеси. Основні наші ринки — це США, Європа й Африка. 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Greet and assist visitors, ensuring a professional and welcoming office environment. Manage front desk responsibilities, including answering phones and directing inquiries. Coordinate vendor visits and service providers, including building management, maintenance, cleaning services, and office suppliers. Coordinate conference room scheduling and meeting logistics as needed. Maintain office common areas, including conference rooms, reception areas, and breakrooms. Manage office supplies and inventory, ensuring the office remains fully stocked and organized. Coordinate mail, shipping, package deliveries, and office communications. Maintain office seating chart Work with HR to coordinate workplace logistics for new hires, including workspace assignments, office access, parking, and badge administration. Assist with employee events, team lunches, and company gatherings. Help create a positive and professional workplace experience for employees and guests. Administrative Support Provide administrative support to two Executive Vice Presidents. Manage calendars, scheduling, and meeting coordination. Arrange travel, transportation, and accommodations as needed. Prepare and submit expense reports. Coordinate meeting materials, presentations, and supporting documentation. Take meeting notes and track action items when required. Assist in preparing executive presentations, reports, and board-related materials. Handle confidential information with professionalism and discretion. Anticipate administrative needs and proactively support leadership priorities. ## Qualifications Preferred: 2–5 years of experience in an administrative, office management, receptionist, or related role. Prior experience supporting senior executives and/or prior office management or workplace coordination experience. Experience coordinating meetings, events, and vendor relationships Required: Strong organizational and multitasking skills. 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The successful candidate will be highly organized, extremely detail oriented, self-motivated, able to handle confidential information, as well as a demonstrated ability to respond effectively to changing workloads and priorities. Must have the ability to communicate well and to manage multiple assignments and people simultaneously. Other responsibilities will include: Responsibilities Include: - Manage and complete expense reports for General Manager, Senior Leader(s) if applicable, and yourself as needed. - Maintaining schedules, planning events, coordinating meetings, and conferences for the Fulfillment Center Staff - Own and manage conference room coordination and room calendar management - Conduct clerical duties, including filing, full office management, responding to emails, preparing documents and presentations using graphics, graphs, and internal information and platforms - Typing meeting notes, creating conference agendas and minor content curriculum creation - Scheduling cost effective travel arrangements which include: airfare/hotel/ground transportation for General Manager, and Senior Leader(s) as needed - Assist with internal communications for associates and leadership among multiple platforms, interfaces, and programs - Work with outside vendors to coordinate upkeep, and maintenance of the Fulfillment Center - Run work-related errands as needed - Think and plan ahead, delegate responsibilities appropriately and manage time effectively - Compile team goals, track and help drive completion of key deliverables. - Management of complex calendars and scheduling with diplomacy and discretion - Coordinate closely with Workforce Management, Recruiting, Maintenance, Human Resources, and other teams within the FC - Serve as representative on department team-building activities and peer recognition Basic Qualifications: - 1+ years of working with computers and Microsoft Office products and applications experience - Can lift up to 49 pounds, stand/walk during shifts lasting up to 12 hours, and be able to frequently push, pull, squat, bend, and reach - High school or equivalent - Work 40 hours/week, and overtime as required - Work a flexible schedule/shift/work area, including weekends, nights, and/or holidays - Are 18 years of age or older - 2+ years of senior level leadership support, or 2+ years of executive assistant experience - 1+ year experience with event planning or project management Preferred Qualifications: - Associate's degree, or Bachelor's degree - Knowledge of analytic tools - Experience communicating to senior management and customers verbally and in writing - Ability to learn organizational structure and the objectives of the team Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status. Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner. Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $43,900/year in our lowest geographic market up to $79,800/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit https://www.aboutamazon.com/workplace/employee-benefits . This position will remain posted until filled. Applicants should apply via our internal or external career site.", "summaryDescription" : "GM Administrative Assistant at Amazon.com Services LLC. Skills: Administrative support, Process management, Cross-functional coordination. Manage complex calendars. Coordinate domestic and international travel", "postedDate" : "2026-06-14T19:49:56.114", "createdAt" : "2026-06-14T19:49:56.114", "lastUpdated" : "2026-06-16T00:29:20.590", "ingestTimestamp" : "2026-06-14T19:49:56.114", "mongoId" : "68fe55f970f0b99d5871fd7f", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "sourceUrl" : "https://account.amazon.com/jobs/3099727/apply", "salaryAnnualMin" : 43900, "salaryAnnualMax" : 79800, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Calendar management", "Travel arrangements", "Expense reporting", "Document management", "Meeting coordination", "Administrative support", "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement", "Microsoft Office Suite", "Amazon systems" ], "skillCount" : 14, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 1.0, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Logistics", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c7bea74d8ee00a094b98e", "title" : "Administrative Assistant", "company" : "StepStone Group", "industry" : "Consulting", "salary" : { "min" : 35000.0, "max" : 48000.0, "currency" : "GBP", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Administrative Assistant in London, UK, adjusted for mid-seniority and the finance industry." }, "location" : "London, United Kingdom", "locations" : [ "London", "United Kingdom" ], "timestamp" : "2026-06-15T08:43:37.823", "fingerprint" : "98f2aeafb0d5654a5395fca25f812bce241349228d8935d3555d0ba7988262c0", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://www.stepstonegroup.com/current-opportunities/?gh_jid=7992227", "externalId" : "7992227", "industryFunction" : { }, "structuredLocations" : [ { "city" : "London", "country" : "United Kingdom", "continent" : "eu", "source" : "llm", "workMode" : "onsite", "geo" : "51.5074456,-0.1277653" } ], "locationText" : "London, United Kingdom", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Operational metrics", "Resource planning", "Continuous improvement" ], "hardSkillsList" : [ "Expense reporting", "Travel planning", "Meeting coordination", "Proofreading", "Editing" ], "hardSkills" : [ { "name" : "Expense reporting", "level" : "intermediate" }, { "name" : "Travel planning", "level" : "intermediate" }, { "name" : "Meeting coordination", "level" : "intermediate" }, { "name" : "Proofreading", "level" : "intermediate" }, { "name" : "Editing", "level" : "intermediate" } ], "majorSkills" : "Administrative support, Calendar management, Communication", "majorSkillsList" : [ "Administrative support", "Calendar management", "Communication" ], "coreResponsibilities" : "Monitor calendars and emails, Draft and edit correspondence, Track executive meetings and follow-ups, Handle travel logistics, Support event logistics, Prepare expense reports, Anticipate calendar issues, Schedule complex meetings, Assist with off-site meetings, Support colleagues and team projects, Maintain confidentiality, Assist guests with office support", "teamCollaboration" : "Support colleagues; Assist with team projects; Act as a team player", "domainKnowledge" : "StepStone Group policies; Financial environment", "domainList" : [ "stepstone-group-policies", "financial-environment" ], "domainSpecificKnowledge" : [ "StepStone Group policies", "Financial environment" ], "communicationSkills" : "Clear communication; Effective communication", "documentationSkills" : "Document finalization", "problemSolvingSkills" : "Problem solving", "qualificationsBasic" : "3-5 years' professional experience, Ability to manage confidential information, Ability to manage multiple tasks, Ability to work collaboratively, Ability to perform general office duties, Ability to work in a fast-paced environment, Ability to think 'outside of the box'", "qualificationsPreferred" : "College degree preferred", "remoteFriendly" : false, "rawDescription" : "We are global private markets specialists delivering tailored investment solutions, advisory services, and impactful, data driven insights to the world’s investors. Leveraging the power of our platform and our peerless intelligence across sectors, strategies, and geographies, we help identify the advantages and the answers our clients need to succeed. Position Overview The Administrative Assistant of StepStone Group will provide essential administrative support mainly to the Business Development team, while also providing administrative support to another smaller team(s). to executives and teams, helping ensure smooth daily operations in a fast-paced financial environment. The Administrative Assistant should demonstrate strong attention to detail, can work both independently and with others, manage time efficiently, communicate clearly, and understand colleagues’ needs. The Administrative Assistant will work with both appointed executives and assist the General Administrative team on an as needed basis. Responsibilities Monitor heavy and fluctuating calendars, high volume of e-mails, and flow of communication. Compose, draft, proof, edit, and finalize correspondence including e-mail and other documents. Track Executives' meetings, as well as necessary follow-ups Familiarity with StepStone Groups policies as outlined in the handbook and on-line, including but not limited to, travel, personal stock, IT, and record retention. Handle planning logistics for domestic and international trips using the Firm's contracted travel agency; provide detailed itineraries, agendas, directions, visas and passport renewals. Support activities related to roadshows, events and AGMs, including coordination and logistical support. Prepare expense reports in timely manner ensuring accuracy and submitting in accordance with Firm policy. Monitor executive's calendars and anticipate where problems might arise regarding calendar, meeting preparation, needs of executives involved, requests for meetings; communicate potential and/or confirmed changes to parties involved immediately. Schedule and coordinate complex meetings and executive events requiring detailed logistics handling and problem solving, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available, coordinate hospitality services as needed; assist with various StepStone Group off-site meetings as requested in an upbeat and professional manner. Contribute to a positive and productive work environment by supporting colleagues and assisting with team projects as needed. Act in discreet and professional manner with others; sensitivity to the confidential nature of the Firm's business and consistently uphold such confidences and use this information only in the course of performing your job for StepStone Group. Act as a team player, including taking on additional tasks to support colleagues and the Firm and offering to help before being asked; give credit where credit is due. Contribute your talents and efforts to a productive, pleasant, and safe working environment. Assist StepStone Group guests with general office support and reservations (travel, dinner, and local transportation, etc.). Requirements A minimum of 3 -5 years' professional experience; college degree preferred. Ability to manage highly sensitive, confidential information with complete discretion. Demonstrates good judgement; skilled at developing and maintaining relationships representing StepStone Group in a professional manner. Ability to manage multiple tasks and prioritize effectively in a fast-paced environment. Strong attention to detail. Sense of urgency; ability to work in a fast-paced, dynamic environment and flexible attitude when responding to changes. Self-motivated; proactively identify areas for improvement to better streamline team workflow; can think 'outside of the box.' Excellent verbal and written communication skills; presents ideas clearly and communicate openly and effectively with team; facilitate multi-directional information flow. Ability to work collaboratively as part of a team. Ability to perform general office duties including printing, binding and ability to upload meeting materials to iPads. Capable of working in a way that reflects the Firm's core values and principles. Technically proficient; using Microsoft Office Suite: Word, Excel, PowerPoint, and Outlook Benefits Discretionary bonus based on individual and team performance. At StepStone, we believe that our people are our most important asset and crucial to our success. We are an Equal Opportunity Employer that strives to create an environment that empowers our employees and allows them to be heard, regardless of title or tenure. Our organizational community features multiple Employment Resource Groups as well as mentorship programs to enhance the employee experience for all. As an Equal Opportunity Employer, StepStone does not discriminate on the basis of race, creed, color, religion, sex, national origin, citizenship status, age, disability, marital status, sexual orientation, gender identity, gender expression, genetic information or any other characteristic protected by law. Candidates must be at least 18 years old to apply. Developing People at StepStone", "summaryDescription" : "Administrative Assistant at StepStone Group. Skills: Administrative support, Calendar management, Communication. Monitor calendars and emails. Draft and edit correspondence", "postedDate" : "2026-06-14T08:58:08.056", "createdAt" : "2026-06-14T08:58:08.056", "lastUpdated" : "2026-06-15T08:43:37.823", "ingestTimestamp" : "2026-06-14T08:58:08.056", "mongoId" : "6a2c7bea74d8ee00a094b98e", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "30k-50k", "hasSalary" : false, "allSkills" : [ "Expense reporting", "Travel planning", "Meeting coordination", "Proofreading", "Editing", "Administrative support", "Calendar management", "Communication", "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Operational metrics", "Resource planning", "Continuous improvement", "StepStone Group policies", "Financial environment" ], "skillCount" : 17, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Finance", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c79bb74d8ee00a0942af8", "title" : "Administrative Assistant", "company" : "Holder Construction", "industry" : "Real Estate", "salary" : { "min" : 52000.0, "max" : 75000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Administrative Assistant in Ashburn, United States, adjusted for mid-seniority and the construction industry." }, "location" : "Ashburn, VA", "locations" : [ "Ashburn", "VA" ], "timestamp" : "2026-06-15T08:41:55.216", "fingerprint" : "0d20f89cc40b41aa5a7d6851d0b7f8fd7711d0cd3d7af79854109e9680079f27", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/holderconstruction/jobs/4283959009", "externalId" : "4283959009", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Ashburn", "state" : "Virginia", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "39.0297840,-77.4744148" } ], "locationText" : "Ashburn, Virginia, United States", "employmentType" : "FULL_TIME", "communicationSkills" : "Communication skills; Interpersonal skills", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "ABOUT US Holder Construction is a nationally recognized leader in the construction industry, consistently ranked among the top firms on ENR’s Top 400 Contractors list. We are a performance-driven company that believes in rewarding excellence and investing in our people. Our structured career development program empowers associates to grow quickly into expanded roles and responsibilities based on merit. With operations throughout the United States, we offer a highly competitive compensation and benefits package, including: Annual bonus program Paid time off Health, dental, vision, and life insurance 401(k)-retirement plan Night and swing shift differential pay for select roles We are looking for an Administrative Assistant to join our Operations team in Ashburn, VA. This is a full-time, in-person position. Key Responsibilities Accounts Payable: Process and manage vendor invoices, ensuring timely payments and accurate record-keeping. Cost Coding: Accurately code and track project costs, ensuring all expenses are recorded and categorized correctly. Communication: Liaise with vendors and internal teams to resolve any invoicing or cost-related queries. Documentation: Maintain and organize financial records and documentation. Support: Provide administrative support to other departments as needed. Qualifications Required: Proven experience in administrative roles, preferably with a focus on accounts payable and cost coding. Strong organizational skills and attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Excellent communication and interpersonal skills. Ability to work independently and as part of a team. Preferred: Familiarity with accounting software. Holder is committed to Equal Opportunity Employment (EOE). Substance abuse testing and a background screening is a condition of employment and Holder Construction does not sponsor applicants for immigration status or benefits.", "summaryDescription" : "Administrative Assistant at Holder Construction", "postedDate" : "2026-06-14T08:30:17.035", "createdAt" : "2026-06-14T08:30:17.035", "lastUpdated" : "2026-06-15T08:41:55.216", "ingestTimestamp" : "2026-06-14T08:30:17.035", "mongoId" : "6a2c79bb74d8ee00a0942af8", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 52000, "salaryAnnualMax" : 75000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Construction", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c79bb74d8ee00a0942af3", "title" : "Administrative Assistant", "company" : "Holder Construction", "industry" : "Real Estate", "salary" : { "min" : 48000.0, "max" : 65000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Administrative Assistant in Mooresville, NC, adjusted for mid-seniority and the construction industry." }, "location" : "Mooresville, IN", "locations" : [ "Mooresville", "IN" ], "timestamp" : "2026-06-15T09:36:09.015", "fingerprint" : "545cb4f50593accefa6635a5ad9e07b3bb4a1a3cb73cd7213b273fb800403810", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/holderconstruction/jobs/4266172009", "externalId" : "4266172009", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Mooresville", "state" : "Indiana", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "39.6128243,-86.3741600" } ], "locationText" : "Mooresville, Indiana, United States", "employmentType" : "FULL_TIME", "technicalSkills" : "Microsoft Office Suite", "professionalSkills" : [ "Cost coding", "Record-keeping" ], "hardSkillsList" : [ "Accounts payable", "Cost coding" ], "hardSkills" : [ { "name" : "Accounts payable", "level" : "intermediate" }, { "name" : "Cost coding", "level" : "intermediate" } ], "majorSkills" : "Accounts payable, Cost coding, Administrative support", "majorSkillsList" : [ "Accounts payable", "Cost coding", "Administrative support" ], "coreResponsibilities" : "Process vendor invoices, Manage vendor invoices, Ensure timely payments, Ensure accurate record-keeping, Code project costs, Track project costs, Record expenses, Categorize expenses, Liaise with vendors, Liaise with internal teams, Resolve invoicing queries, Resolve cost-related queries, Maintain financial records, Organize financial records, Maintain documentation, Organize documentation, Provide administrative support", "teamCollaboration" : "Internal teams", "domainKnowledge" : "Construction industry", "domainList" : [ "construction-industry" ], "domainSpecificKnowledge" : [ "Construction industry" ], "toolProficiency" : [ "Microsoft Word", "Microsoft Excel", "Microsoft Outlook" ], "communicationSkills" : "Interpersonal skills", "documentationSkills" : "Financial records; Documentation", "specialRequirements" : "Substance abuse testing, Background screening", "qualificationsBasic" : "Proven experience in administrative roles, Experience with accounts payable, Experience with cost coding, Organizational skills, Attention to detail, Proficiency in Microsoft Office Suite, Excellent communication skills, Excellent interpersonal skills, Ability to work independently, Ability to work as part of a team", "qualificationsPreferred" : "Familiarity with accounting software", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "ABOUT US Holder Construction is a nationally recognized leader in the construction industry, consistently ranked among the top firms on ENR’s Top 400 Contractors list. We are a performance-driven company that believes in rewarding excellence and investing in our people. Our structured career development program empowers associates to grow quickly into expanded roles and responsibilities based on merit. With operations throughout the United States, we offer a highly competitive compensation and benefits package, including: Annual bonus program Paid time off Health, dental, vision, and life insurance 401(k)-retirement plan Night and swing shift differential pay for select roles We are looking for an Administrative Assistant to join our Operations team in Indianapolis, IN. This is a full-time, in-person position. Key Responsibilities Accounts Payable: Process and manage vendor invoices, ensuring timely payments and accurate record-keeping. Cost Coding: Accurately code and track project costs, ensuring all expenses are recorded and categorized correctly. Communication: Liaise with vendors and internal teams to resolve any invoicing or cost-related queries. Documentation: Maintain and organize financial records and documentation. Support: Provide administrative support to other departments as needed. Qualifications Required: Proven experience in administrative roles, preferably with a focus on accounts payable and cost coding. Strong organizational skills and attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Excellent communication and interpersonal skills. Ability to work independently and as part of a team. Preferred: Familiarity with accounting software. Holder is committed to Equal Opportunity Employment (EOE). Substance abuse testing and a background screening is a condition of employment and Holder Construction does not sponsor applicants for immigration status or benefits.", "summaryDescription" : "Administrative Assistant at Holder Construction. Skills: Accounts payable, Cost coding, Administrative support. Process vendor invoices. Manage vendor invoices", "postedDate" : "2026-06-14T03:01:42.318", "createdAt" : "2026-06-14T03:01:42.318", "lastUpdated" : "2026-06-15T09:36:09.015", "ingestTimestamp" : "2026-06-14T03:01:42.318", "mongoId" : "6a2c79bb74d8ee00a0942af3", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 48000, "salaryAnnualMax" : 65000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Accounts payable", "Cost coding", "Administrative support", "Record-keeping", "Construction industry", "Microsoft Word", "Microsoft Excel", "Microsoft Outlook" ], "skillCount" : 8, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.8888889, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Construction", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c926c74d8ee00a0985ba7", "title" : "Administrative Assistant II", "company" : "Blueprint Technologies", "salary" : { "min" : 25.0, "max" : 27.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Bellevue, WA, United States", "locations" : [ "Bellevue", "WA", "United States" ], "timestamp" : "2026-06-16T02:01:53.274", "fingerprint" : "fc48ef669dc1fddd9deb722213c6405c4de4012b7e16e2bda671f63feaa94399", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/bpcs/jobs/7992919", "externalId" : "7992919", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Bellevue", "state" : "Washington", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "47.6144219,-122.1923370" } ], "locationText" : "Bellevue, Washington, United States", "employmentType" : "FULL_TIME", "technicalSkills" : "Microsoft Office Suite", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning" ], "hardSkillsList" : [ "Scheduling", "Record keeping", "Data entry" ], "hardSkills" : [ { "name" : "Scheduling", "level" : "intermediate" }, { "name" : "Record keeping", "level" : "intermediate" }, { "name" : "Data entry", "level" : "intermediate" } ], "majorSkills" : "Process management, Coordination, Planning", "majorSkillsList" : [ "Process management", "Coordination", "Planning" ], "coreResponsibilities" : "Manage calendars and schedules, Coordinate meetings and appointments, Prepare reports and presentations, Maintain records and files, Liaise with internal departments, Communicate with external vendors, Assist with operational metrics tracking, Support resource planning activities, Contribute to process improvement initiatives", "teamCollaboration" : "Cross-functional teams; Internal departments; External vendors", "toolProficiency" : [ "Microsoft Office", "Scheduling software" ], "communicationSkills" : "Verbal communication; Written communication", "documentationSkills" : "Record keeping; Report preparation", "qualificationsBasic" : "5+ years of experience in an administrative role, High school diploma or GED", "qualificationsPreferred" : "Associate's or Bachelor's degree, Experience with scheduling software, Proficiency in Microsoft Office Suite", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Who is Blueprint? We are a technology solutions firm headquartered in Bellevue, Washington, with a strong presence across the United States. Unified by a shared passion for solving complicated problems, our people are our greatest asset. We use technology as a tool to bridge the gap between strategy and execution, powered by the knowledge, skills, and the expertise of our teams, who all have unique perspectives and years of experience across multiple industries. We’re bold, smart, agile, and fun. What does Blueprint do? Blueprint helps organizations unlock value from existing assets by leveraging cutting-edge technology to create additional revenue streams and new lines of business. We connect strategy, business solutions, products, and services to transform and grow companies. Why Blueprint? At Blueprint, we believe in the power of possibility and are passionate about bringing it to life. Whether you join our bustling product division, our multifaceted services team or you want to grow your career in human resources, your ability to make an impact is amplified when you join one of our teams. You’ll focus on solving unique business problems while gaining hands-on experience with the world’s best technology. We believe in unique perspectives and build teams of people with diverse skillsets and backgrounds. At Blueprint, you’ll have the opportunity to work with multiple clients and teams, such as data science and product development, all while learning, growing, and developing new solutions. We guarantee you won’t find a better place to work and thrive than at Blueprint. In This Role As an Administrative Assistant II, you will provide operational and administrative support to a large, fast-paced team environment. This position plays a key role in maintaining day-to-day team functions, coordinating onboarding and offboarding activities, supporting events and morale initiatives, and helping drive organizational efficiency. The ideal candidate is highly organized, adaptable, and comfortable managing multiple priorities while working cross-functionally with internal stakeholders and external vendors. Success in this role requires strong communication skills, sound judgment, attention to detail, and the ability to operate independently in a dynamic corporate environment. Key Responsibilities Support day-to-day team operations, including onboarding, offboarding, headcount tracking, and organizational updates Coordinate onboarding logistics such as equipment requests, access coordination, and new hire readiness Assist with employee transitions, team changes, and operational processes Plan and coordinate meetings, team events, morale activities, and offsite logistics Partner with finance and business operations teams on budget tracking, purchase orders, vendor coordination, and accrual support Manage equipment, space requests, hardware inventory, and team supply coordination Maintain distribution lists, team sites, shared documentation, and organizational materials Provide limited calendar coordination support as business needs evolve Partner with internal stakeholders and approved vendors while adhering to company compliance and engagement policies Handle confidential and sensitive information with professionalism and discretion Support large-scale team coordination efforts within a complex, matrixed organization Required Qualifications 2–4+ years of administrative, operations, or business support experience within a corporate environment Experience supporting onboarding and offboarding processes for employees or large teams Experience coordinating team events, meetings, morale activities, or offsites Experience managing equipment, inventory, hardware requests, or workplace operations Strong proficiency with Microsoft 365 applications, including Outlook, Excel, Teams, Word, and PowerPoint Strong organizational skills with the ability to manage multiple priorities simultaneously Excellent written and verbal communication skills High attention to detail and strong problem-solving abilities Ability to work independently, prioritize effectively, and exercise sound judgment Experience supporting large teams or organizations with multiple stakeholders Preferred Qualifications Prior experience working in a large enterprise or technology-focused environment Experience supporting senior leaders or high-volume operational teams Familiarity with employee data systems, headcount management, or HR reporting tools Experience with procurement, travel coordination, expense management, or budget tracking Experience working in fast-paced, highly matrixed organizations Previous experience supporting engineering, infrastructure, security, or cloud-based teams is a plus Prior experience with enterprise onboarding/offboarding processes and operational coordination preferred Salary Range At Blueprint, we strive to offer competitive pay that reflects the value of our team members. Compensation for this role is influenced by a variety of factors, including skills, education, responsibilities, experience, and geographic market. For candidates based in Washington State, the anticipated salary range is $25– $27 USD/hourly. Please note that we typically do not hire new employees at the top of the posted range. Actual starting pay will be determined based on experience, skills, and internal equity. The final salary and job title may vary depending on the selected candidate’s qualifications and could fall outside the stated range. Equal Opportunity Employer Blueprint Technologies, LLC is an equal employment opportunity employer. Qualified applicants are considered without regard to race, color, age, disability, sex, gender identity or expression, orientation, veteran/military status, religion, national origin, ancestry, marital, or familial status, genetic information, citizenship, or any other status protected by law. If you need assistance or a reasonable accommodation to complete the application process, please reach out to: recruiting@bpcs.com Blueprint believe in the importance of a healthy and happy team, which is why our comprehensive benefits package includes: Medical, dental, and vision coverage Flexible Spending Account 401k program Competitive PTO offerings Parental Leave Opportunities for professional growth and development Location: onsite in Redmond, WA Mon-Fri", "summaryDescription" : "Administrative Assistant II at Blueprint Technologies. Skills: Process management, Coordination, Planning. Manage calendars and schedules. Coordinate meetings and appointments", "postedDate" : "2026-06-14T20:06:01.029", "createdAt" : "2026-06-14T20:06:01.029", "lastUpdated" : "2026-06-16T02:01:53.274", "ingestTimestamp" : "2026-06-14T20:06:01.029", "mongoId" : "6a2c926c74d8ee00a0985ba7", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 52000, "salaryAnnualMax" : 56160, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Scheduling", "Record keeping", "Data entry", "Process management", "Coordination", "Planning", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Microsoft Office", "Scheduling software" ], "skillCount" : 12, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.8888889, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "68b706987fc9a711f0f6fb71", "title" : "GM Administrative Assistant", "company" : "Amazon.com Services LLC", "industry" : "Administrative Support, fulfillment ops", "salary" : { "min" : 42000.0, "max" : 79800.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Bessemer, Alabama, USA", "locations" : [ "Bessemer, Alabama, USA" ], "timestamp" : "2026-06-16T01:24:45.460", "fingerprint" : "e58cd2b50cd6485cf0097f0f362813d55b044d7e01d38b632a1b85e4638bcab0", "source" : "amazon", "language" : "en", "applyUrl" : "https://account.amazon.com/jobs/3055186/apply", "externalId" : "b4f1842b-ea94-4358-aa24-443cd1d53d4e", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Bessemer", "state" : "Alabama", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "33.4017766,-86.9544370" } ], "locationText" : "Bessemer, Alabama, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "High School", "experienceMinYears" : 2, "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning" ], "majorSkills" : "Process management, Coordination, Resource planning", "majorSkillsList" : [ "Process management", "Coordination", "Resource planning" ], "coreResponsibilities" : "Manage calendars and schedules, Coordinate meetings and travel arrangements, Prepare reports and presentations, Handle correspondence and communications, Maintain records and files, Support operational processes, Track operational metrics, Assist with resource planning, Facilitate continuous improvement initiatives", "teamCollaboration" : "Cross-functional teams; Internal stakeholders", "toolProficiency" : [ "Microsoft Office Suite", "Amazon systems" ], "communicationSkills" : "Correspondence handling; Report preparation; Presentation preparation", "documentationSkills" : "Record maintenance; File maintenance", "qualificationsBasic" : "2+ years of experience in an administrative role, High School Diploma or GED", "qualificationsPreferred" : "Bachelor's degree in Business Administration or related field, Experience with Amazon systems", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "The Administrative Assistant will support the General Manager and fulfillment center Operations team. The successful candidate will be highly organized, extremely detail oriented, self-motivated, able to handle confidential information, as well as a demonstrated ability to respond effectively to changing workloads and priorities. Must have the ability to communicate well and to manage multiple assignments and people simultaneously. Other responsibilities will include: Responsibilities Include: - Manage and complete expense reports for General Manager, Senior Leader(s) if applicable, and yourself as needed. - Maintaining schedules, planning events, coordinating meetings, and conferences for the Fulfillment Center Staff - Own and manage conference room coordination and room calendar management - Conduct clerical duties, including filing, full office management, responding to emails, preparing documents and presentations using graphics, graphs, and internal information and platforms - Typing meeting notes, creating conference agendas and minor content curriculum creation - Scheduling cost effective travel arrangements which include: airfare/hotel/ground transportation for General Manager, and Senior Leader(s) as needed - Assist with internal communications for associates and leadership among multiple platforms, interfaces, and programs - Work with outside vendors to coordinate upkeep, and maintenance of the Fulfillment Center - Run work-related errands as needed - Think and plan ahead, delegate responsibilities appropriately and manage time effectively - Compile team goals, track and help drive completion of key deliverables. - Management of complex calendars and scheduling with diplomacy and discretion - Coordinate closely with Workforce Management, Recruiting, Maintenance, Human Resources, and other teams within the FC - Serve as representative on department team-building activities and peer recognition Basic Qualifications: - 1+ years of working with computers and Microsoft Office products and applications experience - Can lift up to 49 pounds, stand/walk during shifts lasting up to 12 hours, and be able to frequently push, pull, squat, bend, and reach - High school or equivalent - Work 40 hours/week, and overtime as required - Work a flexible schedule/shift/work area, including weekends, nights, and/or holidays - Are 18 years of age or older - 2+ years administrative support experience at an executive level - 1+ year experience with event planning or project management Preferred Qualifications: - Ability to create graphs in MS Office products - Associate’s or Bachelor’s Degree - Strong analytical skills - Excellent written and verbal communication skills - Ability to learn organizational structure and the objectives of the team - Strong organizational and communication skills and problem solving skills - Prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines - Ability to communicate with a variety of constituent groups such as senior management, peers, and outside Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status. Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner. Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $42,000/year in our lowest geographic market up to $79,800/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit https://www.aboutamazon.com/workplace/employee-benefits . This position will remain posted until filled. Applicants should apply via our internal or external career site.", "summaryDescription" : "GM Administrative Assistant at Amazon.com Services LLC. Skills: Process management, Coordination, Resource planning. Manage calendars and schedules. Coordinate meetings and travel arrangements", "postedDate" : "2026-06-14T19:46:44.898", "createdAt" : "2026-06-14T19:46:44.898", "lastUpdated" : "2026-06-16T01:24:45.460", "ingestTimestamp" : "2026-06-14T19:46:44.898", "mongoId" : "68b706987fc9a711f0f6fb71", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "sourceUrl" : "https://account.amazon.com/jobs/3055186/apply", "salaryAnnualMin" : 42000, "salaryAnnualMax" : 79800, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Process management", "Coordination", "Resource planning", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Microsoft Office Suite", "Amazon systems" ], "skillCount" : 8, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.8888889, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "E-Commerce", "llmIndustryConfidence" : 0.95 }, { "id" : "69ec72e84c40e2acd1d0b694", "title" : "Administrative Assistant III", "company" : "Texas Workforce Commission", "industry" : "Government", "salary" : { "min" : 48000.0, "max" : 65000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Administrative Assistant III in Austin, TX, adjusted for mid-seniority and government industry." }, "location" : "826914", "locations" : [ "826914", "
Austin:101 E 15th St (320-4001) (320TX-4001)
101 E 15th St
Austin, 78778-0001

" ], "timestamp" : "2026-06-16T04:46:20.722", "fingerprint" : "c7856465e7ef6e3e012721de1065c6745bc41ef55b048566bbb034103bdc416a", "source" : "taleo", "language" : "en", "applyUrl" : "https://aa270.taleo.net/careersection/ex/jobdetail.ftl?job=34584", "externalId" : "34584", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Austin", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "30.2711286,-97.7436995" } ], "locationText" : "Austin, Texas, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 2, "experienceMaxYears" : 5, "experienceLevel" : "Mid", "technicalSkills" : "Windows, Outlook, Excel", "professionalSkills" : [ "Administrative support", "Office practices", "Business management" ], "hardSkillsList" : [ "Data entry", "Quality check documents" ], "hardSkills" : [ { "name" : "Data entry", "level" : "intermediate" }, { "name" : "Quality check documents", "level" : "intermediate" } ], "majorSkills" : "Administrative support, Data entry, Correspondence preparation", "majorSkillsList" : [ "Administrative support", "Data entry", "Correspondence preparation" ], "coreResponsibilities" : "Prepare and disseminate information, Review forms for accuracy, Prepare correspondence, Edit correspondence, Distribute correspondence, Answer phones, Respond to email inquiries, Interpret rules, Interpret regulations, Interpret policies, Interpret procedures, Enter data in databases, Enter data in Excel spreadsheets, Proof documents, Review documents, Prepare documents for processing, Prepare documents for mailing, Perform other related work", "teamCollaboration" : "Interact effectively with others; Cooperate with others; Collaborate with others; Work in a team environment", "domainKnowledge" : "Agency programs and services; Commission Appeals department", "domainList" : [ "agency-programs-and-services", "commission-appeals-department" ], "domainSpecificKnowledge" : [ "Agency programs and services", "Commission Appeals department" ], "toolProficiency" : [ "Windows-based PC programs", "Excel spreadsheets" ], "communicationSkills" : "Respond to email inquiries", "documentationSkills" : "Prepare documents; Edit documents; Distribute documents", "continuousLearning" : "Training and development opportunities", "specialRequirements" : "Texas resident", "qualificationsBasic" : "Two years of full-time experience, Knowledge of administrative support functions, Knowledge of office practices and procedures, Clerical administration and business management practices, Preparation, maintenance, and control of forms, records and reports", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "WHO WE ARE: Texas Workforce Commission connects people with careers across the state. While we are based in Austin, on the north lawn of the Texas State Capitol, we have offices statewide. We're a Family Friendly Certified Workplace with great work-life balance, competitive salaries, extensive opportunities for training and development, and fantastic benefits. This position is working in the Commission Appeals department. The Administrative Assistant III is located at our main downtown location at 101 E. 15th Street, Austin, Texas. TWC is not considering applications from individuals who require sponsorship for an employment visa, including those with H1B visas or those currently on student or postgraduate visas. You must be a Texas resident to work for the Texas Workforce Commission or willing to relocate to Texas. WHO YOU ARE: You have the Administrative Assistant experience to perform complex (journey-level) administrative support work. Works under general supervision, with moderate latitude for the use of initiative and independent judgment, meets deadlines and has an attention for detail. YOU WILL BE TRUSTED TO: -Prepare and disseminate information concerning agency programs and services. -Review forms for accuracy with an acute attention to detail -Prepare, edit, and distribute correspondence, reports, studies, forms, and documents. -Answer phones and professionally respond to email inquiries -Interpret rules, regulations, policies and procedures. -Enter data in data bases and Excel spreadsheets. -Proof, review, and prepare various documents for processing or mailing -Perform other related work as assigned. YOU ARE A GREAT FIT WITH: -Experience as an Administrative Assistant experience for minimum of two years. -Experience with Windows-based PC programs, including Word, Outlook, and Excel. -Experience with writing, emailing, and sending correspondence. -Experience with data entry. -Detail oriented to quality check documents. -Ability to work with a large amount of data and numbers. -Ability to interact effectively, cooperate and collaborate with others in a team environment, multi-task and meet deadlines. YOU QUALIFY WITH: -Two years of full-time experience that provided knowledge of administrative support functions and office practices and procedures, or clerical administration and business management practices, such as preparation, maintenance, and control of forms, records and reports. -Relevant academic credits may be applied toward experience qualifications for this position. YOU GAIN: - A Family Friendly Certified Workplace. - Competitive salary: $3,450.92/month - Defined Retirement Benefit Plan - Optional 401(k) and 457 accounts - Medical Insurance - Paid time off, including time for vacation, sick and family care leave - Additional benefits for active employees can be found at https://www.ers.texas.gov/Active-Employees/Health-Benefits. VETERANS: Use your military skills to qualify for this position or other jobs! Go to www.texasskillstowork.com to translate your military work experience and training courses into civilian job terms, qualifications, and skill sets. Also, you can compare this position to military occupations (MOS) at the Texas State Auditor's Office by pasting this link into your browser: https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdf HOW TO APPLY: To be considered, please complete a State of Texas Application for Employment and apply online at www.workintexas.com or on Taleo ( Job Search ). TWC is not considering applications from individuals who require sponsorship for an employment visa, including those with H1B visas or those currently on student or postgraduate visas In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. A position utilizing this classification will be designated as security sensitive according to the Texas Labor Code, Section 301.042. United States-Texas-Austin", "summaryDescription" : "Administrative Assistant III at Texas Workforce Commission. Skills: Administrative support, Data entry, Correspondence preparation. Prepare and disseminate information. Review forms for accuracy", "createdAt" : "2026-06-14T18:52:36.987", "lastUpdated" : "2026-06-16T04:46:20.722", "ingestTimestamp" : "2026-06-14T18:52:36.987", "mongoId" : "69ec72e84c40e2acd1d0b694", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 48000, "salaryAnnualMax" : 65000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Data entry", "Quality check documents", "Administrative support", "Correspondence preparation", "Office practices", "Business management", "Agency programs and services", "Commission Appeals department", "Windows-based PC programs", "Excel spreadsheets" ], "skillCount" : 10, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.8888889, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Government", "llmIndustryConfidence" : 0.95 }, { "id" : "69ce5df99bc74574cb671a3b", "title" : "Administrative Assistant V", "company" : "Texas Workforce Commission", "industry" : "Government", "salary" : { "min" : 65000.0, "max" : 95000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Administrative Assistant V in Austin, TX, adjusted for senior seniority level within the government industry." }, "location" : "826695", "locations" : [ "826695", "
Austin:1117 Trinity St (320TX-4002)
1117 Trinity St
Austin, 78701-1919

" ], "timestamp" : "2026-06-16T07:10:55.666", "fingerprint" : "f3db11ab85101c423d4accd9dfc866b1b0f81ac7928bf7b358481a30c924ae4a", "source" : "taleo", "language" : "en", "applyUrl" : "https://aa270.taleo.net/careersection/ex/jobdetail.ftl?job=33782", "externalId" : "33782", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Austin", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "30.2711286,-97.7436995" } ], "locationText" : "Austin, Texas, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 4, "experienceMaxYears" : 10, "experienceLevel" : "Senior", "professionalSkills" : [ "Administrative support", "Office practices", "Business management" ], "hardSkillsList" : [ "Disseminating information", "Maintaining filing systems", "Administrative support work", "Preparation of reports", "Maintenance of records", "Control of forms" ], "hardSkills" : [ { "name" : "Disseminating information", "level" : "intermediate" }, { "name" : "Maintaining filing systems", "level" : "intermediate" }, { "name" : "Administrative support work", "level" : "intermediate" }, { "name" : "Preparation of reports", "level" : "intermediate" }, { "name" : "Maintenance of records", "level" : "intermediate" }, { "name" : "Control of forms", "level" : "intermediate" } ], "majorSkills" : "Administrative support, Office procedures, Information dissemination", "majorSkillsList" : [ "Administrative support", "Office procedures", "Information dissemination" ], "coreResponsibilities" : "Prepare and disseminate information, Prepare, edit, and distribute correspondence, Prepare, edit, and distribute reports, Prepare, edit, and distribute studies, Prepare, edit, and distribute forms, Prepare, edit, and distribute documents, Coordinate meetings, Coordinate conferences, Coordinate seminars, Assist in policy development, Assist in procedure development, Manage schedules, Maintain schedules, Manage travel arrangements, Maintain travel arrangements, Prepare presentation materials, Compile presentation materials, Prepare training materials, Compile training materials, Perform other duties as assigned", "toolProficiency" : [ "Standard office equipment", "Standard office software" ], "communicationSkills" : "Effective communication", "continuousLearning" : "Training and development opportunities", "problemSolvingSkills" : "Independent judgment", "specialRequirements" : "Must be a Texas resident, Willing to relocate to Texas, Requires sponsorship for employment visa", "qualificationsBasic" : "Four years of full-time experience in administrative support functions, Four years of full-time experience in office practices and procedures, Four years of full-time experience in clerical administration, Four years of full-time experience in business management practices, Preparation, maintenance and control of forms, records and reports", "qualificationsPreferred" : "Relevant academic credits may be applied toward experience qualifications", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "WHO WE ARE: Texas Workforce Commission connects people with careers across the state. While we are based in Austin on the north lawn of the Texas State Capitol, we have offices statewide. We're a Family Friendly Certified Workplace with great work-life balance, competitive salaries, extensive opportunities for training and development, and fantastic benefits. This position is located at 1117 Trinity St, Austin, Texas in the Adult Education and Literacy department. TWC is not considering applications from individuals who require sponsorship for an employment visa, including those currently on student or postgraduate visas. You must be a Texas resident to work for the Texas Workforce Commission or willing to relocate to Texas. WHO YOU ARE: You have strong communication skills and attention to detail with the ability to handle multiple priorities while meeting strict deadlines. WHAT YOU WILL DO: The Administrative Assistant V performs highly-advanced (senior-level) administrative support work. Work involves disseminating information, maintaining filing systems and performing internal administrative support work. May provide guidance to others. Works under minimal supervision, with considerable latitude for the use of initiative and independent judgment. YOU WILL BE TRUSTED TO: -Prepare and disseminate information concerning Adult Education and Literacy programs and services. -Prepare, edit, and distribute correspondence, reports, studies, forms, and documents. -Coordinate meetings, conferences, and seminars. -Assist in the development of administrative or technical assistance policies and procedures. -Manage and maintain schedules and travel arrangements for managers and directors. -May prepare and compile presentation and training materials. -Perform other duties as assigned. YOU QUALIFY WITH: -Four years of full-time experience that provided knowledge of administrative support functions and office practices and procedures, or clerical administration and business management practices, such as preparation, maintenance and control of forms, records and reports. -Relevant academic credits may be applied toward experience qualifications for this position. YOU ARE A GREAT FIT WITH: -Knowledge of office practices and administrative procedures. -Skill in the use of standard office equipment and software. -Ability to implement new administrative systems and procedures and to evaluate their effectiveness. -Ability to interpret rules, regulations, policies and procedures. -Ability to communicate effectively YOU GAIN: - A Family Friendly Certified Workplace. - Competitive starting salary: $4,150.00-$4,400.00/month - Defined Retirement Benefit Plan - Optional 401(k) and 457 accounts - Medical Insurance - Paid time off, including time for vacation, sick and family care leave - Additional benefits for active employees can be found at https://www.ers.texas.gov/Active-Employees/Health-Benefits. VETERANS: Use your military skills to qualify for this position or other jobs! Go to www.texasskillstowork.com to translate your military work experience and training courses into civilian job terms, qualifications, and skill sets. Also, you can compare this position to military occupations (MOS) at the Texas State Auditor's Office by pasting this link into your browser: https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdf HOW TO APPLY: To be considered, please complete a State of Texas Application for Employment and apply online at www.workintexas.com or on Taleo ( Job Search ). TWC is not considering applications from individuals who require sponsorship for an employment visa, including those currently on student or postgraduate visas. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. A position utilizing this classification will be designated as security sensitive according to the Texas Labor Code, Section 301.042. United States-Texas-Austin", "summaryDescription" : "Administrative Assistant V at Texas Workforce Commission. Skills: Administrative support, Office procedures, Information dissemination. Prepare and disseminate information. Prepare, edit, and distribute correspondence", "createdAt" : "2026-06-14T18:49:46.250", "lastUpdated" : "2026-06-16T07:10:55.666", "ingestTimestamp" : "2026-06-14T18:49:46.250", "mongoId" : "69ce5df99bc74574cb671a3b", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 65000, "salaryAnnualMax" : 95000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Disseminating information", "Maintaining filing systems", "Administrative support work", "Preparation of reports", "Maintenance of records", "Control of forms", "Administrative support", "Office procedures", "Information dissemination", "Office practices", "Business management", "Standard office equipment", "Standard office software" ], "skillCount" : 13, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Senior", "dataQualityScore" : 0.8888889, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Government", "llmIndustryConfidence" : 0.95 }, { "id" : "6a3085eaf292fd229c07c91d", "title" : "Operations Specialist (Administrative Assistant)", "company" : "Civitta", "industry" : "Local Operations", "salary" : { "min" : 48000.0, "max" : 65000.0, "currency" : "RON", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Junior Operations Specialist in Bucharest, Romania, adjusted for the consulting industry." }, "location" : "Romania (Bucharest)", "locations" : [ "Romania (Bucharest)" ], "timestamp" : "2026-06-16T12:22:02.391", "fingerprint" : "281042485babdb6f2ab6402414f2be6a49e6d53504365dc38ab86f85286b9ab8", "source" : "lever", "language" : "en", "applyUrl" : "https://jobs.lever.co/Civitta/95446882-b7b6-4249-8485-3549251c3db8/apply", "externalId" : "95446882-b7b6-4249-8485-3549251c3db8", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Bucharest", "country" : "Romania", "continent" : "eu", "source" : "llm", "workMode" : "hybrid", "geo" : "44.4361414,26.1026840" } ], "locationText" : "Bucharest, Romania", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "professionalSkills" : [ "Business trip management", "Office administration", "Accounting management", "Invoice management", "Expenditure management" ], "hardSkillsList" : [ "Contracts drafting", "Work supply preparation", "General administrative documentation" ], "softSkillsList" : [ "Reliability", "Diligence", "Can do attitude" ], "hardSkills" : [ { "name" : "Contracts drafting", "level" : "intermediate" }, { "name" : "Work supply preparation", "level" : "intermediate" }, { "name" : "General administrative documentation", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Reliability" }, { "name" : "Diligence" }, { "name" : "Can do attitude" } ], "majorSkills" : "Process management, Cross-functional coordination, Vendor management, Stakeholder management", "majorSkillsList" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management" ], "coreResponsibilities" : "Provide welcoming atmosphere, Maintain office files, Manage business trips, Schedule business trips, Order business trips, Assist on HR matters, Draft contracts, Prepare work supply, Manage accounts, Manage employee perks, Assist with accounting, Manage invoices, Manage expenditures, Assist with general administrative documentation, Archive documentation, Ensure timely signing of documents, Organize social activities, Ensure uniform operating conditions", "teamCollaboration" : "Colleagues across countries; Clients across countries", "communicationSkills" : "Written communication; Spoken communication", "documentationSkills" : "Documentation archiving; Timely signing", "continuousLearning" : "Professional growth; Career development; Performance reviews; Salary reviews", "problemSolvingSkills" : "Problem solution", "qualificationsBasic" : "Spoken and written Romanian, 1 year of experience, Ability to multi-task, Ability to prioritize tasks, Pro-active approach to problem solution", "qualificationsPreferred" : "College or University degree, Last year student available to work full-time", "remoteFriendly" : true, "workSiteFlexibility" : "Flexible", "rawDescription" : "## Description Join Civitta - an international company with 750+ colleagues across 20+ countries. We focus on management consulting, funding, and digital solutions. Originating from Central and Eastern Europe, we also deliver projects across Central Asia, the Middle East, and the United States. Our Headquarters team supports Civitta’s daily operations across countries within HR, recruitment, marketing, finance, administration, legal, and other internal functions. If you enjoy structure, solving problems, and if you challenge “it’s not possible” as a final answer, this could be a great fit. Take the step towards your journey with us and join us as an Operations Specialist (Administrative Assistant) in Bucharest. ## You will Provide a welcoming atmosphere for our staff, vendors, and clients; Maintain files and office supplies; Manage/schedule business trips/order tickets; Assist on HR matters, such as contracts drafting, work supply preparation, accounts, perks for employees administration; Assist with accounting for companies (basic management of invoices/expenditures); Assist with general administrative documentation, such as archiving, ensuring correct and timely signing of documents; Organize social activities locally and internationally; Ensure uniform operating conditions according to company rules and policies foroffices in the region. ## Requirements Highly proficient in spoken and written Romanian and English; College or University degree (can be a fresh graduate or last year student available to work full-time); 1 year of experience in position at administration; Ability to multi-task, organize, and prioritize work; Great communication skills; Reliability, diligence, and attention to details; The ability to manage pressure; Ability to prioritize tasks and workload; Pro-active approach to problem solution, „can do“ attitude. ## Benefits Professional Growth - We support your career development, offering performance and salary reviews once a year to ensure your progress is recognized and rewarded. Flexible Working Hours - Manage your workday with flexibility and the option to work from home when needed, while enjoying our city-centre office as a convenient, collaborative workspace. Gifts Programme - Welcome boxes, birthday surprises, and holiday cheer ensure your special moments are always recognized. Build experience working with colleagues and clients across multiple countries while contributing to projects with regional impact.", "summaryDescription" : "Operations Specialist (Administrative Assistant) at Civitta. Skills: Process management, Cross-functional coordination, Vendor management, Stakeholder management. Provide welcoming atmosphere. Maintain office files", "postedDate" : "2026-06-15T11:30:58.291", "createdAt" : "2026-06-15T11:30:58.291", "lastUpdated" : "2026-06-16T12:22:02.391", "ingestTimestamp" : "2026-06-16T03:24:43.122", "mongoId" : "6a3085eaf292fd229c07c91d", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "30k-50k", "hasSalary" : false, "allSkills" : [ "Contracts drafting", "Work supply preparation", "General administrative documentation", "Reliability", "Diligence", "Can do attitude", "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Business trip management", "Office administration", "Accounting management", "Invoice management", "Expenditure management" ], "skillCount" : 15, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Junior", "dataQualityScore" : 0.8888889, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Consulting", "llmIndustryConfidence" : 0.95 }, { "id" : "6a305d12f292fd229cf64938", "title" : "Scheduler / Administrative Assistant (Casual)", "company" : "Benevolence Care Centre", "industry" : "Healthcare", "salary" : { "min" : 36000.0, "max" : 48000.0, "currency" : "CAD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Entry-level Scheduler / Administrative Assistant in Edmonton, Canada, adjusted for the healthcare industry and temporary employment type." }, "location" : "Edmonton, AB", "locations" : [ "Edmonton, AB" ], "timestamp" : "2026-06-16T08:53:24.083", "fingerprint" : "d6628f7367974ddcf45499b8b4c7e27453e218c0270d7932b22a72b85b5ec2be", "source" : "jazzhr", "language" : "en", "externalId" : "IRfLfKYhFH", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Edmonton", "state" : "Alberta", "country" : "Canada", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "53.5462055,-113.4912410" } ], "locationText" : "Edmonton, Alberta, Canada", "employmentType" : "TEMPORARY", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "summaryDescription" : "Scheduler / Administrative Assistant (Casual) at Benevolence Care Centre", "createdAt" : "2026-06-15T22:25:13.997", "lastUpdated" : "2026-06-16T08:53:24.083", "ingestTimestamp" : "2026-06-15T22:25:13.997", "mongoId" : "6a305d12f292fd229cf64938", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "30k-50k", "hasSalary" : false, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.5555556, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.85 }, { "id" : "6a2c6b9074d8ee00a0913470", "title" : "Field Administrative Assistant", "company" : "Tippmann Group", "industry" : "Real Estate", "salary" : { "min" : 36000.0, "max" : 48000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline compensation for an Entry-level Field Administrative Assistant in Fredericksburg, United States, adjusted for the construction industry and temporary employment type." }, "location" : "Fredericksburg, PA", "locations" : [ "Fredericksburg", "PA" ], "timestamp" : "2026-06-16T02:24:25.422", "fingerprint" : "c42bf6ed8201d1df0c8f3a0934a3b9f8507849ba96fa7fc062479f06fcf96481", "source" : "breezyhr", "language" : "en", "applyUrl" : "https://tippmann-group.breezy.hr/p/aed64a55ea33-field-administrative-assistant-fredericksburg-pa", "externalId" : "aed64a55ea33", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Fredericksburg", "state" : "Pennsylvania", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "41.6418585,-80.1821975" } ], "locationText" : "Fredericksburg, Pennsylvania, United States", "employmentType" : "TEMPORARY", "coreResponsibilities" : "Support construction project, Work from jobsite trailer", "domainKnowledge" : "Construction project", "domainList" : [ "construction-project" ], "domainSpecificKnowledge" : [ "Construction project" ], "specialRequirements" : "On-site role", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Field Administrative Assistant (Temporary - Approx. 16 Months) \uD83D\uDCCDFredericksburg, PA (On-Site) Overview Tippmann Construction is hiring a Field Administrative Assistant to support an active construction project in Fredericksburg, PA. This is a 16-month, on-site role working out of a jobsite trailer", "summaryDescription" : "Field Administrative Assistant at Tippmann Group. Support construction project. Work from jobsite trailer", "createdAt" : "2026-06-14T20:33:06.702", "lastUpdated" : "2026-06-16T02:24:25.422", "ingestTimestamp" : "2026-06-14T20:33:06.702", "mongoId" : "6a2c6b9074d8ee00a0913470", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 36000, "salaryAnnualMax" : 48000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Construction project" ], "skillCount" : 1, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.7777778, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Construction", "llmIndustryConfidence" : 0.92 }, { "id" : "6a2c6b9074d8ee00a0913467", "title" : "Field Administrative Assistant", "company" : "Tippmann Group", "industry" : "Real Estate", "salary" : { "min" : 36000.0, "max" : 48000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "The estimation is based on the market baseline for an Entry-level Field Administrative Assistant in Fayetteville, United States, adjusted for the construction industry and temporary employment type." }, "location" : "Fayetteville, AR", "locations" : [ "Fayetteville", "AR" ], "timestamp" : "2026-06-15T21:21:01.161", "fingerprint" : "db8143120fdeeba376c06c915b8f0535496d71e9e0d267198cf8220cef6a6026", "source" : "breezyhr", "language" : "en", "applyUrl" : "https://tippmann-group.breezy.hr/p/bfd14859fa47-field-administrative-assistant-fayetteville-ar", "externalId" : "bfd14859fa47", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Fayetteville", "state" : "Arkansas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "36.0625843,-94.1574328" } ], "locationText" : "Fayetteville, Arkansas, United States", "employmentType" : "TEMPORARY", "coreResponsibilities" : "Support construction project, Assist with administrative tasks", "teamCollaboration" : "Jobsite trailer team", "domainKnowledge" : "Construction project", "domainList" : [ "construction-project" ], "domainSpecificKnowledge" : [ "Construction project" ], "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Field Administrative Assistant (Temporary – 12 Months) \uD83D\uDCCD Fayetteville, AR (On-Site) Overview Tippmann Construction is hiring a Field Administrative Assistant to support an active construction project in Fayetteville, AR. This is a 12-month, on-site role working out of a jobsite trailer alongside p", "summaryDescription" : "Field Administrative Assistant at Tippmann Group. Support construction project. Assist with administrative tasks", "createdAt" : "2026-06-14T19:41:51.842", "lastUpdated" : "2026-06-15T21:21:01.161", "ingestTimestamp" : "2026-06-14T19:41:51.842", "mongoId" : "6a2c6b9074d8ee00a0913467", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 36000, "salaryAnnualMax" : 48000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Construction project" ], "skillCount" : 1, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.7777778, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Construction", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c926c74d8ee00a0985bdb", "title" : "VMS - Administrative Assistant", "company" : "Blueprint Technologies", "salary" : { "min" : 2404.0, "max" : 2837.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Bellevue, WA, United States", "locations" : [ "Bellevue", "WA", "United States" ], "timestamp" : "2026-06-16T05:10:33.406", "fingerprint" : "2121f1b5f54cda1f59afbd41cc14a5406d10b382c8748edcc04abf896e284a74", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/bpcs/jobs/7996700", "externalId" : "7996700", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Redmond", "state" : "Washington", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "47.6694141,-122.1238767" } ], "locationText" : "Redmond, Washington, United States", "employmentType" : "FULL_TIME", "coreResponsibilities" : "Manage vendor relationships, Oversee operational processes, Coordinate cross-functional teams, Track operational metrics, Plan resource allocation, Drive continuous improvement initiatives, Support administrative functions, Process invoices and payments, Maintain records and documentation, Schedule meetings and appointments, Prepare reports and presentations, Assist with onboarding new hires, Manage office supplies and equipment, Handle incoming and outgoing correspondence, Respond to inquiries from internal and external stakeholders", "teamCollaboration" : "Cross-functional teams; External vendors; Internal departments", "remoteFriendly" : true, "workSiteFlexibility" : "Flexible", "rawDescription" : "Who is Blueprint? We are a technology solutions firm headquartered in Bellevue, Washington, with a strong presence across the United States. Unified by a shared passion for solving complicated problems, our people are our greatest asset. We use technology as a tool to bridge the gap between strategy and execution, powered by the knowledge, skills, and the expertise of our teams, who all have unique perspectives and years of experience across multiple industries. We’re bold, smart, agile, and fun. What does Blueprint do? Blueprint helps organizations unlock value from existing assets by leveraging cutting-edge technology to create additional revenue streams and new lines of business. We connect strategy, business solutions, products, and services to transform and grow companies. Why Blueprint? At Blueprint, we believe in the power of possibility and are passionate about bringing it to life. Whether you join our bustling product division, our multifaceted services team or you want to grow your career in human resources, your ability to make an impact is amplified when you join one of our teams. You’ll focus on solving unique business problems while gaining hands-on experience with the world’s best technology. We believe in unique perspectives and build teams of people with diverse skillsets and backgrounds. At Blueprint, you’ll have the opportunity to work with multiple clients and teams, such as data science and product development, all while learning, growing, and developing new solutions. We guarantee you won’t find a better place to work and thrive than at Blueprint. We are looking for an Administrative Assistant to join us as we build cutting-edge technology solutions! This is your opportunity to be part of a team that is committed to delivering best in class service to our customers. In this role, you will provide essential support to senior leaders within a global enterprise sales organization, playing a crucial part in maintaining the operational efficiency of a virtual, worldwide team. This position is embedded within a high-level technology environment, where you'll have the opportunity to engage with senior executives and influence business administration across various platforms and support functions. Your work will be instrumental in ensuring smooth calendaring, travel arrangements, and expense management, directly contributing to the success of key projects and initiatives. Responsibilities: Calendar Management (60-70%): Fully manage the calendars of senior leaders, ensuring consistency and alignment with organizational priorities. Handle complex scheduling across different time zones and maintain a high level of coordination. Expense Reporting (15%): Prepare, submit, and manage expense reports for senior leadership, ensuring accuracy and timely submissions. Review and approve invoices, financial statements, and other financial documents as needed. Travel Coordination (15%): Arrange domestic and international travel for senior executives, including flight bookings, accommodations, and ground transportation. Assist with visa processes as required and adapt quickly to changes in travel plans. General Administrative Support: Provide high-level administrative support, including managing records, ordering supplies, and performing basic bookkeeping tasks. Handle incoming memos, submissions, and reports, determining their significance and planning their distribution. Meeting Coordination: Prepare agendas and make arrangements for meetings, including setting up conference calls and video conferences. Assist in planning and coordinating off-site events and meetings for managers, including catering and logistics. Qualifications: 2+ years of experience in administrative or executive administrative roles, with a strong focus on calendar management, business administration, and expense reporting. 2+ years of domestic and international travel coordination experience. Previous experience supporting senior executives, preferably within Microsoft or similar enterprise-level organizations. Extensive experience with Microsoft internal tools and software, including proficiency in Microsoft Word, Excel, and PowerPoint. High school diploma or GED required. Exceptional verbal and written communication skills, with a strong ability to interact with senior leadership and stakeholders. Strong organizational and multitasking abilities, with an emphasis on thoroughness and attention to detail. Proactive approach to problem-solving and the ability to work independently, managing time effectively to meet deadlines. Ability to maintain confidentiality and handle sensitive information with discretion. Previous experience with event planning in a corporate environment is a plus. Compensation Information At Blueprint, we strive to offer competitive pay that reflects the value of our team members. Compensation for this role is influenced by a variety of factors, including skills, education, responsibilities, experience, and geographic market. For candidates based in Washington State, the anticipated salary range is $24.04 to $28.37 USD/hour. Please note that we typically do not hire new employees at the top of the posted range. Actual starting pay will be determined based on experience, skills, and internal equity. The final salary and job title may vary depending on the selected candidate’s qualifications and could fall outside the stated range Equal Opportunity Employer Blueprint Technologies, LLC is an equal employment opportunity employer. Qualified applicants are considered without regard to race, color, age, disability, sex, gender identity or expression, orientation, veteran/military status, religion, national origin, ancestry, marital, or familial status, genetic information, citizenship, or any other status protected by law. If you need assistance or a reasonable accommodation to complete the application process, please reach out to: recruiting@bpcs.com Blueprint believe in the importance of a healthy and happy team, which is why our comprehensive benefits package includes: Medical, dental, and vision coverage Flexible Spending Account 401k program Competitive PTO offerings Parental Leave Opportunities for professional growth and development Location: This role is hybrid in the Redmond office (2-3 days per week onsite)", "summaryDescription" : "VMS - Administrative Assistant at Blueprint Technologies. Manage vendor relationships. Oversee operational processes", "postedDate" : "2026-06-14T19:12:21.834", "createdAt" : "2026-06-14T19:12:21.834", "lastUpdated" : "2026-06-16T05:10:33.406", "ingestTimestamp" : "2026-06-14T19:12:21.834", "mongoId" : "6a2c926c74d8ee00a0985bdb", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 5000320, "salaryAnnualMax" : 5900960, "salaryBand" : "200k+", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a305172f292fd229cf0093f", "title" : "Administrative Assistant (Bilingual in Mandarin)", "company" : "YQN", "industry" : "Logistics", "salary" : { "min" : 18.0, "max" : 20.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Buford, Georgia, United States", "locations" : [ "Buford", "Georgia", "United States", "Fontana", "California", "United States" ], "timestamp" : "2026-06-16T08:12:56.599", "fingerprint" : "8a8eb173a795141462df4412b492e3782cbf2c64d1427558d76796401371f164", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/yqn/jobs/4286103009", "externalId" : "4286103009", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Buford", "state" : "Georgia", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "34.1206564,-84.0043513" } ], "locationText" : "Buford, Georgia, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "Associate's", "experienceMinYears" : 1, "technicalSkills" : "Microsoft Office, Excel, Word, Outlook", "professionalSkills" : [ "Data entry", "Filing", "Record keeping", "Inventory management", "Shipment scheduling", "Office supplies management", "Facility needs management", "Compliance with procedures" ], "hardSkillsList" : [ "Bilingual Mandarin" ], "hardSkills" : [ { "name" : "Bilingual Mandarin", "level" : "intermediate" } ], "majorSkills" : "Logistics documentation, Inventory records, Shipment scheduling", "majorSkillsList" : [ "Logistics documentation", "Inventory records", "Shipment scheduling" ], "coreResponsibilities" : "Provide administrative support, Enter data, File documents, Maintain records, Prepare shipping documentation, Prepare receiving documentation, Monitor inventory records, Update inventory records, Coordinate with logistics teams, Coordinate with carriers, Coordinate with suppliers, Support HR functions, Handle onboarding paperwork, Handle timekeeping, Handle attendance records, Handle office supplies, Handle equipment, Handle facility needs, Assist in compliance", "teamCollaboration" : "Coordinate with internal teams", "domainKnowledge" : "International logistics; FCL; LCL; Air freight; Rail service; Trucking; Customs clearance; Warehousing; Cargo insurance; Bulk cargo service; Port of destination services; Cross-border supply chain", "domainList" : [ "international-logistics", "fcl", "lcl", "air-freight", "rail-service", "trucking", "customs-clearance", "warehousing", "cargo-insurance", "bulk-cargo-service", "port-of-destination-services", "cross-border-supply-chain" ], "domainSpecificKnowledge" : [ "International logistics", "FCL", "LCL", "Air freight", "Rail service", "Trucking", "Customs clearance", "Warehousing", "Cargo insurance", "Bulk cargo service", "Port of destination services", "Cross-border supply chain" ], "toolProficiency" : [ "WMS", "ERP" ], "documentationSkills" : "Logistics documentation", "specialRequirements" : "Fast-paced environment", "qualificationsBasic" : "1 year administrative experience, 1 year warehouse experience, 1 year logistics experience, English communication skills, Chinese communication skills", "qualificationsPreferred" : "Associate's degree preferred, Bachelor's degree preferred, Warehouse Management Systems experience a plus, ERP experience a plus", "workSiteFlexibility" : "Onsite", "rawDescription" : "About us: YQN is a leading one-stop international logistics online services platform, offering comprehensive international logistics services, including FCL, LCL, air freight, rail service, trucking, customs clearance, warehousing, cargo insurance, bulk cargo service, port of destination services, etc. We are designed to apply the internet and digital technology to visualize and optimize cross-border supply chain logistics to achieve the same efficiency and convenience as express delivery. ‘Simple shipping and easy freight’ is the mission of YQN. We have developed strategic cooperative partnerships with leading ocean carriers and logistics service providers such as COSCO Shipping, Maersk Line, Sinotrans, etc. We are seeking a detail-oriented and proactive bilingual Administrative Assistant to support our warehouse operations. This role will play a key part in ensuring smooth daily operations by handling administrative tasks, coordinating with internal teams, and assisting with inventory and logistics documentation. Key Responsibilities: - Provide administrative support to warehouse management, including data entry, filing, and maintaining records. - Assist with preparing shipping/receiving documentation (BOLs, invoices, packing lists). - Monitor and update inventory records in warehouse management systems (WMS/ERP). - Coordinate with logistics teams, carriers, and suppliers on shipment scheduling. - Support HR functions for the warehouse, such as onboarding paperwork, timekeeping, and attendance records. - Handle office supplies, equipment, and basic facility needs for the warehouse office. - Assist in compliance with safety, quality, and operational procedures. Qualifications: Associate’s or Bachelor’s degree preferred. At least 1 year of administrative or warehouse/logistics experience preferred. Strong computer skills, especially Microsoft Office (Excel, Word, Outlook). Experience with Warehouse Management Systems (WMS) or ERP is a plus. Excellent organizational skills and attention to detail. Strong communication skills in both English and Chinese are required Ability to work in a fast-paced warehouse environment. Job Type: Full-time Pay rate: $18-$20/hr Benefits: 401(k) Dental insurance Health insurance Paid time off Vision insurance", "summaryDescription" : "Administrative Assistant (Bilingual in Mandarin) at YQN. Skills: Logistics documentation, Inventory records, Shipment scheduling. Provide administrative support. Enter data", "postedDate" : "2026-06-15T23:21:54.255", "createdAt" : "2026-06-15T23:21:54.255", "lastUpdated" : "2026-06-16T08:12:56.599", "ingestTimestamp" : "2026-06-15T23:21:54.255", "mongoId" : "6a305172f292fd229cf0093f", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 37440, "salaryAnnualMax" : 41600, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Bilingual Mandarin", "Logistics documentation", "Inventory records", "Shipment scheduling", "Data entry", "Filing", "Record keeping", "Inventory management", "Office supplies management", "Facility needs management", "Compliance with procedures", "International logistics", "FCL", "LCL", "Air freight", "Rail service", "Trucking", "Customs clearance", "Warehousing", "Cargo insurance", "Bulk cargo service", "Port of destination services", "Cross-border supply chain", "WMS", "ERP" ], "skillCount" : 25, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Junior", "dataQualityScore" : 0.8888889, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Logistics", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c9e7174d8ee00a099df41", "title" : "Administrative Assistant", "company" : "City of Gulfport", "industry" : "Government", "salary" : { "min" : 36000.0, "max" : 48000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline data for an Entry-level Administrative Assistant in Gulfport, United States, adjusted for government industry and company size." }, "location" : "Gulfport, MS", "locations" : [ "Gulfport", "MS" ], "timestamp" : "2026-06-15T09:00:34.564", "fingerprint" : "96a7eab3d307cbfb60999e4ea60aba7883e1eb41cd500e29752d59ed7675b4a5", "source" : "breezyhr", "language" : "en", "applyUrl" : "https://city-of-gulfport.breezy.hr/p/c317c0f2e4fa-administrative-assistant-i", "externalId" : "c317c0f2e4fa", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Gulfport", "state" : "Mississippi", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "30.3674198,-89.0928155" } ], "locationText" : "Gulfport, Mississippi, United States", "employmentType" : "FULL_TIME", "rawDescription" : "City of Gulfport The City of Gulfport", "summaryDescription" : "Administrative Assistant at City of Gulfport", "createdAt" : "2026-06-14T03:26:15.540", "lastUpdated" : "2026-06-15T09:00:34.564", "ingestTimestamp" : "2026-06-14T03:26:15.540", "mongoId" : "6a2c9e7174d8ee00a099df41", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 36000, "salaryAnnualMax" : 48000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.6666667, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Government", "llmIndustryConfidence" : 0.9 }, { "id" : "6a2c6a9074d8ee00a090ca51", "title" : "Administrative Assistant", "company" : "Oruka Therapeutics", "industry" : "Biotech", "salary" : { "min" : 35.0, "max" : 50.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Waltham, Massachusetts, United States", "locations" : [ "Waltham", "Massachusetts", "United States" ], "timestamp" : "2026-06-15T03:16:44.757", "fingerprint" : "3f388e69fffc56f6b11ae89184076d94d28e67584555bccd1c45baab68647aa8", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/oruka/jobs/5255845008", "externalId" : "5255845008", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Waltham", "state" : "Massachusetts", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "42.3762385,-71.2355644" } ], "locationText" : "Waltham, Massachusetts, United States", "technicalSkills" : "Microsoft Office Suite, Google Workspace", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement" ], "hardSkillsList" : [ "Contract management", "Expense reporting", "Document management", "Record keeping", "Inventory management" ], "hardSkills" : [ { "name" : "Contract management", "level" : "intermediate" }, { "name" : "Expense reporting", "level" : "intermediate" }, { "name" : "Document management", "level" : "intermediate" }, { "name" : "Record keeping", "level" : "intermediate" }, { "name" : "Inventory management", "level" : "intermediate" } ], "majorSkills" : "Administrative support, Office operations, Meeting coordination", "majorSkillsList" : [ "Administrative support", "Office operations", "Meeting coordination" ], "coreResponsibilities" : "Manage complex calendars, Provide administrative support, Coordinate travel arrangements, Prepare expense reports, Facilitate contract requests, Manage purchase orders, Track and report spend, Support cross-functional projects, Engage externally with vendors, Assist with document management, Assist with compliance record keeping, Assist with meeting logistics, Maintain confidentiality, Serve as point of contact for office needs, Maintain professional office environment, Monitor inventory levels, Facilitate onboarding logistics, Support office events, Support team meetings, Support company gatherings", "teamCollaboration" : "Cross-functional projects; Internal teams", "domainKnowledge" : "Biologics; Chronic skin diseases; Plaque psoriasis; Dermatologic diseases; Inflammatory diseases", "domainList" : [ "biologics", "chronic-skin-diseases", "plaque-psoriasis", "dermatologic-diseases", "inflammatory-diseases" ], "domainSpecificKnowledge" : [ "Biologics", "Chronic skin diseases", "Plaque psoriasis", "Dermatologic diseases", "Inflammatory diseases" ], "toolProficiency" : [ "Microsoft Office", "Google Workspace" ], "continuousLearning" : "Professional growth; Development opportunities", "qualificationsBasic" : "Associate’s degree or equivalent, 3+ years administrative experience, Organizational skills, Excellent attention to detail, Ability to manage multiple priorities, Adapt to changing needs, Customer service mindset, Proficiency with calendar management, Proficiency with expense reporting tools, Proficiency with standard office software", "qualificationsPreferred" : "Experience in biotech, Experience in healthcare, Experience in fast-paced environment", "workSiteFlexibility" : "Hybrid", "rawDescription" : "About Us: Oruka Therapeutics (Nasdaq: ORKA) is developing novel biologics designed to set a new standard for the treatment of chronic skin diseases. Oruka’s mission is to offer patients suffering from chronic skin diseases like plaque psoriasis the greatest possible freedom from their condition by achieving high rates of complete disease clearance with dosing as infrequently as once or twice per year. Oruka is advancing a proprietary portfolio of potentially best-in-class antibodies that were engineered by Paragon Therapeutics and target the core mechanisms underlying plaque psoriasis and other dermatologic and inflammatory diseases. For more information, visit www.orukatx.com As we build our core team, we're seeking top talent in different functional areas who are not just looking for a job, but an opportunity to be part of something bigger. Someone who is passionate about making a difference and eager to contribute to establishing an engaged, inclusive, and positive company culture. Job Title: Administrative Assistant Location: Waltham, MA / Onsite presence 2-3 days per week required Role Overview: We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support daily business operations and help maintain an efficient, collaborative work environment. The Administrative Assistant will provide administrative and operational support across multiple functions, including executive scheduling, office management, meeting coordination, vendor management, and general administrative activities. This role is ideal for someone who thrives in a fast-paced, mission-driven environment and enjoys supporting a dynamic team. Key Responsibilities Administrative Support Proactively manage complex, multi-time-zone calendars and provide day-to-day administrative support to multiple team members Coordinate domestic and international travel arrangements including preparation and submission of expense reports in accordance with company policies Facilitate contract requests, contract amendments and the setup and management of POs in support of the R&D organization Track and report spend over time across key vendor POs Support cross-functional projects and administrative initiatives across clinical development, clinical operations and biometrics involving detailed tracking of data, and engaging externally with vendors as needed Assist with document management and compliance-related record keeping for the development organization Assist with internal and external meeting logistics and maintain confidentiality when handling sensitive company information. Office Operations Serve as the primary point of contact for office-related needs, equipment maintenance and vendor relationships while maintaining a professional office environment. Serve as the primary point of contact for vendors delivering office supplies and services, and monitor inventory levels Facilitate onboarding logistics for new employees in Waltham, including workspace preparation and coordination with internal teams Support office events, team meetings, and company gatherings ensuring maintenance of a professional office environment Education and Qualifications: Associate’s degree or equivalent and 3+ years of administrative experience, preferably in biotech, healthcare, or a fast-paced environment Strong organizational skills with excellent attention to detail Ability to manage multiple priorities and adapt to changing needs Customer service mindset Proficiency with calendar management, expense reporting tools, and standard office software (e.g., Microsoft Office Suite, Google Workspace) Strong communication and interpersonal skills Team player with a willingness to pitch in wherever needed Compensation: An appropriate financial package will be developed for the successful candidate to include a competitive base salary and equity, with a performance-related bonus opportunity. The anticipated salary range for candidates is $35.00/hour - $50.00/hour. The final salary offered to a successful candidate will be dependent on several factors that may include but are not limited to the type and length of experience within the job, type and length of experience within the industry, education, etc. Oruka is a multi-state employer and this salary range may not reflect positions that work in other states. We're looking forward to hearing how you can contribute to our team and mission. Join us in shaping the future of our company and making a real impact every day. Salary Range for the Role $35—$50 USD What We Offer: A chance to be part of a vibrant startup culture where your work can directly impact bringing new medicines to patients. Competitive salary and benefits package. A supportive and inclusive team environment where everyone is encouraged to bring their authentic selves to work. Opportunities for professional growth and development.", "summaryDescription" : "Administrative Assistant at Oruka Therapeutics. Skills: Administrative support, Office operations, Meeting coordination. Manage complex calendars. 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The position offers competitive compensation and an excellent benefits package. SUMMARY This position performs a broad range of administrative and cler", "summaryDescription" : "Administrative Assistant at German American Chambers of Commerce. Perform administrative tasks. Perform cler tasks", "createdAt" : "2026-06-13T23:24:51.049", "lastUpdated" : "2026-06-15T05:09:46.285", "ingestTimestamp" : "2026-06-13T23:24:51.049", "mongoId" : "69c9094d9bc74574cbb0863c", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 42500, "salaryAnnualMax" : 57500, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.6666667, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Legal", "llmIndustryConfidence" : 0.85 }, { "id" : "6a2c7f9e74d8ee00a0955dc8", "title" : "Executive Administrative Assistant", "company" : "Strategic Mission Critical", "industry" : "Technology", "salary" : { "min" : 80000.0, "max" : 115000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Phoenix, Arizona, United States", "locations" : [ "Phoenix", "Arizona", "United States" ], "timestamp" : "2026-06-15T04:56:07.828", "fingerprint" : "1fa1740a80202362a8746d60f627838841699345aa01fc1dd8331b8dfb2474a8", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/strategicmissioncritical/jobs/4272209009", "externalId" : "4272209009", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Phoenix", "state" : "Arizona", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "33.4484367,-112.0741410" } ], "locationText" : "Phoenix, Arizona, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "Associate's", "experienceMinYears" : 3, "experienceMaxYears" : 5, "experienceLevel" : "Mid", "professionalSkills" : [ "Confidentiality management" ], "majorSkills" : "Executive support", "majorSkillsList" : [ "Executive support" ], "coreResponsibilities" : "Manage complex calendars, Schedule meetings, Schedule appointments, Schedule travel arrangements, Coordinate internal communications, Coordinate external communications, Prepare reports, Prepare presentations, Prepare correspondence, Prepare meeting materials, Organize executive meetings, Support executive meetings, Screen emails, Prioritize emails, Screen calls, Prioritize calls, Screen requests, Prioritize requests, Handle confidential information, Coordinate special projects, Assist with event planning, Maintain organized records, Maintain organized files, Maintain organized documentation, Collaborate across departments", "teamCollaboration" : "Collaborate across departments", "domainKnowledge" : "Mission critical facilities; Data center engineering", "domainList" : [ "mission-critical-facilities", "data-center-engineering" ], "domainSpecificKnowledge" : [ "Mission critical facilities", "Data center engineering" ], "toolProficiency" : [ "Microsoft Office Suite", "Google Workspace" ], "communicationSkills" : "Written communication; Verbal communication", "qualificationsBasic" : "3+ years executive administrative support, Exceptional organizational skills, Exceptional time-management skills, Written communication abilities, Verbal communication abilities, Manage multiple priorities, Maintain attention to detail, Demonstrated professionalism, Demonstrated discretion, Demonstrated sound judgment", "qualificationsPreferred" : "Associate's degree preferred, Bachelor's degree preferred, Experience supporting C-suite executives, Project coordination experience, Office management experience, Calendar management experience, Travel coordination experience, Expense reporting experience, Problem-solving abilities, Decision-making abilities", "remoteFriendly" : true, "workSiteFlexibility" : "Hybrid", "rawDescription" : "Engineering data centers with precision and expertise. At Strategic Mission Critical, we are more than just engineers; we are experts focusing solely on mission critical facilities. Our seasoned leadership team brings together decades of experience, equipping data center providers worldwide with robust, reliable solutions that keep pace with the evolving digital landscape. As demand for high-performance infrastructure accelerates - fueled by AI and the expanding digital landscape - SMC continues to lead through technical rigor and operational excellence. We’re seeking leaders who think beyond projects to improve the way we deliver them: individuals who elevate people, process, and performance across the firm. We are seeking a highly organized, proactive, and professional Executive Administrative Assistant to provide comprehensive support to senior leadership. The ideal candidate is a skilled communicator who thrives in a fast-paced environment, anticipates needs, manages competing priorities, and maintains the highest level of confidentiality. Key Responsibilities Manage complex calendars, scheduling meetings, appointments, and travel arrangements. Coordinate internal and external communications on behalf of executives. Prepare reports, presentations, correspondence, and meeting materials. Organize and support executive meetings, including agendas, minutes, and follow-up actions. Screen and prioritize emails, calls, and requests. Handle confidential information with discretion and professionalism. Coordinate special projects and assist with event planning as needed. Maintain organized records, files, and documentation. Collaborate across departments to ensure smooth communication and execution of priorities. Qualifications 3+ years of executive administrative support experience, preferably supporting senior leaders. Exceptional organizational and time-management skills. Strong written and verbal communication abilities. Proficiency with Microsoft Office Suite and/or Google Workspace. Ability to manage multiple priorities while maintaining attention to detail. Demonstrated professionalism, discretion, and sound judgment. Associate’s or Bachelor’s degree preferred. Preferred Skills Experience supporting C-suite executives. Project coordination or office management experience. Experience with calendar management, travel coordination, and expense reporting. Strong problem-solving and decision-making abilities. What We Offer Base Compensation: $80,000 - $115,000 Annually Actual compensation is subject to variation due to factors such as education, experience, skills and/or location SMC offers a competitive benefits package, with a 36-hour standard work week, hybrid working arrangement, 13 paid holidays, 100% coverage of medical, health, and dental insurance premiums for our full-time employees, and reimbursement of professional licensing costs. Spouse and family insurance premiums are subsidized by SMC. All full-time employees are additionally eligible for employer-sponsored life and long-term disability insurance as well as participation in our 401(k) plan, with annual safe harbor contribution. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.", "summaryDescription" : "Executive Administrative Assistant at Strategic Mission Critical. Skills: Executive support. Manage complex calendars. Schedule meetings", "postedDate" : "2026-06-14T03:12:54.553", "createdAt" : "2026-06-14T03:12:54.553", "lastUpdated" : "2026-06-15T04:56:07.828", "ingestTimestamp" : "2026-06-14T03:12:54.553", "mongoId" : "6a2c7f9e74d8ee00a0955dc8", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 80000, "salaryAnnualMax" : 115000, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ "Executive support", "Confidentiality management", "Mission critical facilities", "Data center engineering", "Microsoft Office Suite", "Google Workspace" ], "skillCount" : 6, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 1.0, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a305c73f292fd229cf61f14", "title" : "Student Learning Adviser", "company" : "Navitas", "industry" : "Education Management", "salary" : { "min" : 75000.0, "max" : 95000.0, "currency" : "AUD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Mid-level Student Learning Adviser in Sydney, Australia, adjusted for the Education industry." }, "location" : "Sydney, NSW, Australia", "locations" : [ "Sydney", "NSW", "Australia" ], "certifications" : [ "Working with Children Check" ], "timestamp" : "2026-06-16T08:02:21.588", "fingerprint" : "3d3433749114c5fcbdca7dc6bb1449b3abe151cffc1b37e9c7740c1dc81e1e05", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/Navitas/6000000001152141-student-learning-adviser", "externalId" : "6000000001152141", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Sydney", "state" : "New South Wales", "country" : "Australia", "continent" : "oc", "source" : "llm", "workMode" : "onsite", "geo" : "-33.8698439,151.2082848" } ], "locationText" : "Sydney, New South Wales, Australia", "employmentType" : "FULL_TIME", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "mid", "technicalSkills" : "Microsoft 365, Excel, Google software", "professionalSkills" : [ "Case management", "Course advice", "Intervention", "Referrals", "Stakeholder coordination", "Academic monitoring", "Progression pathways" ], "hardSkillsList" : [ "Student support", "Student engagement", "Scholarship administration", "Academic performance reporting" ], "hardSkills" : [ { "name" : "Student support", "level" : "intermediate" }, { "name" : "Student engagement", "level" : "intermediate" }, { "name" : "Scholarship administration", "level" : "intermediate" }, { "name" : "Academic performance reporting", "level" : "intermediate" } ], "majorSkills" : "Student support, Student engagement, Academic advising", "majorSkillsList" : [ "Student support", "Student engagement", "Academic advising" ], "coreResponsibilities" : "Provide person-centred support to students, Manage cases for at-risk students, Refer students to professional services, Support student activities, Coordinate progression events, Manage Employability Skills program, Run information sessions for students, Support scholarship applications, Liaise with stakeholders for scholarships, Monitor student academic performance, Report on student progress, Maintain Moodle site for Student Success, Resolve student issues with stakeholders, Liaise with College and Navitas colleagues, Maintain awareness of regulatory environment", "teamCollaboration" : "Student Engagement and Success Manager; Student Support and Experience teams; Student and Academic Services teams; Academic teams; University of Sydney liaison; Internal governance; UPA Communities of Practice", "domainKnowledge" : "Higher education; Student progression; Student support services; Student wellbeing; Learning outcomes; Employability skills; Scholarship processes; Academic success; Student transition; Regulatory environment", "domainList" : [ "higher-education", "student-progression", "student-support-services", "student-wellbeing", "learning-outcomes", "employability-skills", "scholarship-processes", "academic-success", "student-transition", "regulatory-environment" ], "domainSpecificKnowledge" : [ "Higher education", "Student progression", "Student support services", "Student wellbeing", "Learning outcomes", "Employability skills", "Scholarship processes", "Academic success", "Student transition", "Regulatory environment" ], "toolProficiency" : [ "Moodle" ], "communicationSkills" : "Consultation; Liaison", "specialRequirements" : "Legal right to work, Obtain Working with Children Check, Rotating rosters, Supervise part-time staff, Stand, walk, patrol extended periods", "outcomesObjectives" : "Enable successful student progression; Facilitate progression to University; Support student retention; Support smooth student transition; Ensure timely dissemination of information; Ensure eligible students receive support; Support academic success; Enable students to meet learning outcomes; Support positive outcomes", "qualificationsBasic" : "Bachelor's degree or equivalent experience, Highly developed oral and written communication skills, Ability to work with minimal supervision, Ability to manage conflicting priorities, Ability to meet deadlines, Demonstrated ability to work effectively in a team, Commitment to providing quality customer service, Competency using Microsoft 365, Excel, or Google software, Willingness to adapt to new computer systems, Understanding of privacy, security, and confidentiality, Legal right to work in Australia, Ability to obtain Working with Children Check", "qualificationsPreferred" : "Recent experience in higher education, Qualification or experience with ESL students, Fluency in a language other than English, Knowledge of ESOS Act 2000 and National Code", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Navitas is a leading global education provider that has helped generations of learners transform their lives through education. We create life-changing opportunities to learn by delivering an extensive range of educational services to over 60,000 aspirational students across our global network each year. Overview and Objectives of the Position The Student Learning Advisor works collaboratively with the Student Engagement and Success Manager, the Student Support and Experience, the Student and Academic Services and Academic teams at Taylors College to enable successful student progression to the University of Sydney. Key Responsibilities 1. Student Support and Wellbeing Provide proactive, person-centred support to students, including case management, referrals, and intervention for at-risk students. * Participate in at-risk/intervention meetings in collaboration with Academic and Student Services teams. * Serve as a member of the Students At Risk Committee. * Provide individual consultations regarding academic performance and course advice, including College-led trigger reviews at mid-programme points to facilitate progression to the University (during term and non-term weeks). * Refer students to the Student Counsellor/Wellbeing Officer and other core professional services as appropriate. 2. Engagement and Experience Initiatives Support and contribute to programs, activities, and strategies that build student connection, belonging, and engagement. * Support a range of student activities including: pre-arrival webinars, orientation, progression days, transition activities (administration), and scholarship opportunities. * Contribute to strategies and projects that support student retention and progression. * Events – coordinate and deliver progression events, including planning, logistics, and liaison with the University of Sydney to support smooth student transition and progression outcomes. * Coordinate and manage the Employability Skills program for students, including but not limited to High Achievers. * Run information sessions for all cohorts throughout their programs to ensure timely dissemination of information. 3. Scholarships Coordinate scholarship processes and ensure eligible students receive timely, accurate support and communication. * Support eligible students with scholarship applications and queries. * Liaise with internal and external stakeholders to ensure timely communication and administration of scholarship processes. 4. Progression and Academic Monitoring Monitor and report on student academic performance to support successful progression pathways. * Support and monitor programs, resources, and services that promote academic success and enable students to meet desired learning outcomes. * Report on student progress and outcomes to relevant committees. * Maintain and update the Moodle site for Student Success to ensure students have access to current and relevant resources. 5. Stakeholder Coordination Work collaboratively with academics, student services teams, and external partners to resolve student issues and support positive outcomes. * Liaise with other College and Navitas colleagues through internal governance and UPA Communities of Practice on issues related to student academic progress and transition to College/University life. * Maintain awareness of the regulatory environment as it relates to student support and ensure compliance with external and internal policy frameworks. ## Qualifications Essential * Bachelor (or higher) qualification in a relevant discipline (i.e. Education, English, Maths or IT) or equivalent practical experience in a related role within higher education or similar. * Highly developed oral and written communication skills with a proven ability to consult and liaise with a wide range of people from a diverse range of backgrounds. * Ability to work with minimal supervision, to manage conflicting priorities and to meet deadlines. * Demonstrated ability to work effectively in a team environment and contribute to the development and delivery of strategies aimed at improving student learning outcomes. * Commitment to providing quality customer service to students with a strong focus on accurate and timely advice. * Competency using Microsoft 365, Excel and/or Google software, and a willingness and ability to quickly adapt to new computer systems/programs. * Understanding of privacy, security and confidentiality as it relates to working with students and sensitive data and systems. * Legal right to work in Australia. * Ability to obtain and maintain a Working with Children Check. Desirable * Recent experience in a higher education environment. * Qualification or experience in working with students with English as a Second Language. * Fluency in a language other than English. * Knowledge of the Education Services for Overseas Students Act 2000 and National Code (2007). ## Additional Information Work Health & Safety All staff are expected to take reasonable care for their own health and safety and that of others, comply with WHS policies and procedures, complete required inductions, and participate in emergency response training. The Front of House Supervisor is additionally responsible for ensuring part-time and casual staff under their supervision meet these same obligations. Conditions of Employment * Rotating rosters may include early mornings, evenings, and weekends * Supervision of part-time and casual staff rostered across these hours is a core requirement of the role * Licences and certifications must be maintained for the duration of employment * Appointment subject to satisfactory National Police Check and Working With Children Check * Role requires the ability to stand, walk, and patrol for extended periods", "summaryDescription" : "Student Learning Adviser at Navitas. Skills: Student support, Student engagement, Academic advising. Provide person-centred support to students. 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Main Office-Greer Building (MAINOFFICE)
125 E 11TH STREET
Austin, 787012483

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Look no further! The Texas Department of Transportation (TxDOT) is on the search for an Executive Administrative Assistant working with multiple senior executives on critical business assignments vital to the overall operations of TxDOT. If you have an inordinate business acumen, a passion for engaging in fulfilling responsibilities, a professional work ethic, and the courage to excel, this is an opportunity for you. TxDOT has over 13,000 employees statewide. If this job excites you and you want to build a rewarding career, let's talk! Work Location: The Greer Bldg. 125 E. 11th St., Austin, TX 78701 The Texas Department of Transportation reserves the sole right to determine the level of position based on the applicant's work experience, education, skill level, and all other appropriate factors, and based on business needs. 54,278.00 80,000.00", "summaryDescription" : "Executive Administrative Assistant at Texas Department of Transportation. Work with multiple senior executives. 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"Seattle", "Washington", "United States" ], "timestamp" : "2026-06-15T05:10:07.711", "fingerprint" : "516736ba1e0958092ffbaa8722047af499da46780a4b01489b3c7462117a0bf3", "source" : "greenhouse", "language" : "en", "applyUrl" : "http://www.onemedical.com/careers/all-departments/8004248?gh_jid=8004248", "externalId" : "8004248", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Seattle", "state" : "Washington", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "47.6038321,-122.3300620" } ], "locationText" : "Seattle, Washington, United States", "technicalSkills" : "Slack, G-suite, Zoom, Circulation, RingCentral", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Operational metrics", "Resource planning", "Continuous improvement" ], "hardSkillsList" : [ "Specimen collection technique", "Billing knowledge", "Insurance knowledge", "Vitals", "EKGs/ECGs", "Vaccines", "PPD tests", "Swabs" ], "hardSkills" : [ { "name" : "Specimen collection technique", "level" : "intermediate" }, { "name" : "Billing knowledge", "level" : "intermediate" }, { "name" : "Insurance knowledge", "level" : "intermediate" }, { "name" : "Vitals", "level" : "intermediate" }, { "name" : "EKGs/ECGs", "level" : "intermediate" }, { "name" : "Vaccines", "level" : "intermediate" }, { "name" : "PPD tests", "level" : "intermediate" }, { "name" : "Swabs", "level" : "intermediate" } ], "majorSkills" : "Phlebotomy, Administrative support, Patient care, Member support", "majorSkillsList" : [ "Phlebotomy", "Administrative support", "Patient care", "Member support" ], "coreResponsibilities" : "Provide venipuncture services, Perform clinical support services, Manage patient intake, Manage same day schedule, Schedule follow up, Monitor patient feedback, Assist with outreach, Perform non-blood specimen collection, Perform EKGs/ECGs, Take vitals, Perform ear lavages, Administer vaccines, Perform PPD tests, Perform swabs, Label specimens, Handle specimens, Process specimens, Maintain inventory, Sterilize tools, Answer patient messages, Follow up on lab cases, Assist with clerical duties, Review medical records, Review consults, Handle billing inquiries, Perform DOH reporting, Perform check in, Perform check out, Verify insurance, Print paperwork, Prep tests, Task to service expectations, Participate in team huddles, Participate in problem solving, Support providers with ad hoc asks, Perform opening duties, Perform closing duties, Maintain office look and feel, Restock supplies, Organize spaces, Interact with team members, Complete daily work", "teamCollaboration" : "Team development; Team huddles; Team problem solving; Support in office providers", "domainKnowledge" : "Primary care; Healthcare industry; C-I-CARE framework", "domainList" : [ "primary-care", "healthcare-industry", "c-i-care-framework" ], "domainSpecificKnowledge" : [ "Primary care", "Healthcare industry", "C-I-CARE framework" ], "toolProficiency" : [ "Slack", "G-suite", "Zoom", "Circulation", "RingCentral" ], "communicationSkills" : "Verbal communication; Written communication", "documentationSkills" : "Clinical documentation; Patient charting", "innovationCreativity" : "Innovative problem solving", "problemSolvingSkills" : "Problem solving", "outcomesObjectives" : "Provide exceptional experience; Remove barriers to care; Create amazing moments", "qualificationsBasic" : "Venipuncture services, Clinical support services, Front desk duties, Check in/check out, Insurance verification, Specimen labeling, Tool sterilization, Office upkeep", "qualificationsPreferred" : "Mastery of human connection, Drive for service, Customer-centric solutions, Empathy, Focus, Compassion, Self-awareness, Feedback and growth cultures, Nimble approach", "workSiteFlexibility" : "Onsite", "rawDescription" : "About Us One Medical is a primary care solution challenging the industry status quo by making quality care more affordable, accessible and enjoyable. But this isn’t your average doctor’s office. We’re on a mission to transform healthcare, which means improving the experience for everyone involved - from patients and providers to employers and health networks. Our seamless in-office and 24/7 virtual care services, on-site labs, and programs for preventive care, chronic care management, common illnesses and mental health concerns have been delighting people for the past fifteen years. In February 2023 we marked a milestone when One Medical joined Amazon. Together, we look to deliver exceptional health care to more consumers, employers, care team members, and health networks to achieve better health outcomes. As we continue to grow and seek to impact more lives, we’re building a diverse, driven and empathetic team, while working hard to cultivate an environment where everyone can thrive. The Opportunity As a One Medical Phlebotomist/Administrative Assistant (internally known as Lab Services Specialist/Member Support Specialist) at one of our offices, you’ll provide an exceptional experience for our patients and help them accomplish an important part of their care journey by providing venipuncture as well as other clinical support services. You will be an ambassador for patients, with a mastery of human connection and a strong drive for service. You will remove barriers to care, resulting in a truly exceptional in-office patient experience. You are the steward of the space and ensure the look and feel of the office lobby are on brand with the One Medical experience. You will be the first point of contact for our patients, as well as provide any other support as requested by the Practice Coordinator, Operations Manager, or providers. You are a strong team player and use your innovative problem solving skills to tackle various tasks and challenges. You combine excellent specimen collection technique with tactful interpersonal skills during every interaction with your patients, at both the front desk and in the lab. You have a strong grasp of verbal and written communication. You are able to identify opportunities and deliver on customer-centric solutions while using empathy, focus, and compassion in all interactions with patients and teammates. You bring self-awareness to your daily work to utilize your strengths and develop your areas of opportunity. You thrive in cultures that focus on feedback and growth and are nimble in their approach to respond to the needs of the patients and team. You have an unwavering drive to help and serve others and create amazing moments for our members and teammates. If this sounds like you, we would love to connect. What you’ll likely work on: Use impeccable C-I-CARE (a framework containing the key elements of a great interaction and effective communication that we use with patients and each other) in all patient interactions, both clinical and administrative, and ensure a fluid and positive in-office experience through patient intake, same day schedule management, appropriate follow up scheduling, strong knowledge of billing and insurance, monitoring patient feedback and assisting with outreach as necessary Provide best in class venipuncture services on a population ranging from pediatrics to geriatrics, depending on the office location Perform and assist with extended scope duties such as, but not limited to non-blood specimen collection, EKGs/ECGs, vitals, ear lavages, vaccines, PPD tests, and swabs Maintain high standards of in-office care through proper specimen labeling, handling and processing, inventory upkeep, and tool sterilization Continue to care for our members beyond the lab room by answering patient messages, following up on lab cases and assisting our providers and virtual medical team with clerical duties such as, but not limited to biometric screening forms, medical record and consult review, billing inquiries, and DOH reporting All front of house duties including check in/check out, insurance verification, printing/paperwork tasks, prepping tests, tasking to service level expectations etc Contribute to team development through rounding, attending team huddles, participating in team problem solving, supporting in office providers with ad hoc asks, etc. Perform opening and closing duties/daily office upkeep as required, including maintaining the look and feel of both patient and employee facing spaces, restocking supplies, and organization Master our technology suite including, but not limited to Slack, G-suite, Zoom, Circulation, RingCentral, and our Electronic Medical Record System, in order to interact with team members and complete daily work These responsibilities are intended to describe the general nature and level of work being performed by personnel assigned to this job classification. They are not to be construed as an exhaustive list of job duties performed by personnel in this classification. Other job related duties may be assigned by management. What you’ll need: An active phlebotomy certification to practice in WA At least 6 months of relevant experience as a Medical Assistant or Phlebotomist outside of a training/externship environment Strong customer service skills, including ability to establish and maintain effective customer relationships and deliver customer-centric solutions Strong written and verbal communication skills A High School Diploma or equivalent Proficiency in computer technology such as typing, navigating the internet and using multiple software systems simultaneously Experience working on collaborative, diverse, multi-disciplinary teams (additional experience with remote teams a plus) A proven ability to display confidence and instill trust during the collection process while delivering individualized, human-centered, customer-focused care A proven track record of persisting through change, consistently stepping up to take action on challenges, and learning quickly and effectively when faced with new situations or tasks One Medical is committed to fair and equitable compensation practices The range for this role is $25.00 to $27.00 per hour based on a standard full-time schedule. Total compensation packages may be based on factors unique to particular candidates, such as skill sets, depth of experience, and work location. The total compensation package for this position may also include benefits. For more information, visit https://www.onemedical.com/careers/ This is a full time role (40 hours/week) with 8 hour shifts generally taking place between 7:30am-6:00pm based in office in Bellevue, WA. One Medical offers a robust benefits package designed to aid your health and wellness. All regular team members working 24+ hours per week and their dependents are eligible for benefits starting on the team member's date of hire: Taking care of you today Paid sabbatical for every five years of service Free One Medical memberships for yourself, your friends and family Employee Assistance Program - Free confidential services for team members who need help with stress, anxiety, financial planning, and legal issues Competitive Medical, Dental and Vision plans Pre-Tax commuter benefits PTO cash outs - Option to cash out up to 40 accrued hours per year Protecting your future for you and your family 401K match Credit towards emergency childcare Company paid maternity and paternity leave Paid Life Insurance - One Medical pays 100% of the cost of Basic Life Insurance Disability insurance - One Medical pays 100% of the cost of Short Term and Long Term Disability Insurance In addition to the comprehensive benefits package outlined above, practicing clinicians also receive Malpractice Insurance - Malpractice fees to insure your practice at One Medical is covered 100%. UpToDate Subscription - An evidence-based clinical research tool Continuing Medical Education (CME) - Receive an annual stipend for continuing medical education Rounds - Providers end patient care one hour early each week to participate in this shared learning experience Discounted rate to attend One Medical’s Annual REAL primary care conference One Medical is an equal opportunity employer, and we encourage qualified applicants of every background, ability, and life experience to contact us about appropriate employment opportunities. One Medical participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U. S. Please refer to the E-Verification Poster and Right to Work Poster for additional information.", "summaryDescription" : "Phlebotomist / Administrative Assistant at One Medical. Skills: Phlebotomy, Administrative support, Patient care, Member support. Provide venipuncture services. 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Austin:1117 Trinity St (320TX-4002)
1117 Trinity St
Austin, 78701-1919

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While we are based in Austin on the north lawn of the Texas State Capitol, we have offices statewide. We're a Family Friendly Certified Workplace with great work-life balance, competitive salaries, extensive opportunities for training and development, and fantastic benefits. This position is located at 1117 Trinity St, Austin, Texas in the Grant Administration department. TWC is not considering applications from individuals who require sponsorship for an employment visa, including those currently on student or postgraduate visas. You must be a Texas resident to work for the Texas Workforce Commission or willing to relocate to Texas. WHO YOU ARE: Are you a results-oriented, devoted and compassionate individual with strong leadership skills looking to advance your career working with all levels of state and federal government, internal and external partners, and stakeholders to promote and support a workforce system that creates value and offers employers, individuals, and communities the opportunity to achieve and sustain economic prosperity? If so, the Texas Workforce Commission (TWC) is looking for high performing individuals to join Workforce Grants and Initiatives (WGI), Workforce Development Division (WDD). WDD is an energizing, multi-faceted team working in an innovative fast paced environment. Our team are well organized leaders able to multi-task, thrive in a challenging and evolving environment, have good communication skills, a positive attitude, strong work-ethic and a desire to help and mentor others. If you also possess these skills, then we are looking for you. We want you to join our team! WHAT YOU WILL DO: The Administrative Assistant V performs highly-advanced (senior-level) administrative support work. Works under minimal supervision, with considerable latitude for the use of initiative and independent judgment. YOU WILL BE TRUSTED TO: -Coordinates and/or prepares, edits and distributes correspondence, reports, studies, forms and documents. -Coordinates and performs general office duties such as ordering supplies, maintaining a filing system and answering and routing phone calls. -Coordinates meetings, conferences and seminars; and prepares related materials. -Explains and disseminates information concerning agency programs and procedures. -Responds to inquiries regarding technical program or administrative regulations, policies and procedures. -Compiles and edits data in charts, graphs and databases, and prepares summaries or reports. -Manages and maintains schedules and travel arrangements for managers and directors. -May serve as a lead worker providing direction to others - Perform other duties as assigned. YOU QUALIFY WITH: -Four years of full-time experience that provided knowledge of administrative support functions and office practices and procedures, or clerical administration and business management practices, such as preparation, maintenance and control of forms, records and reports. -Relevant academic credits may be applied toward experience qualifications for this position. YOU ARE A GREAT FIT WITH: -Knowledge of office practices and administrative procedures. -Skill in the use of standard office equipment and software. -Ability to implement new administrative systems and procedures and to evaluate their effectiveness. -Ability to interpret rules, regulations, policies and procedures. -Ability to communicate effectively YOU GAIN: - A Family Friendly Certified Workplace. - Competitive starting salary: $4,150.00- $4,400.00/month - Defined Retirement Benefit Plan - Optional 401(k) and 457 accounts - Medical Insurance - Paid time off, including time for vacation, sick and family care leave - Additional benefits for active employees can be found at https://www.ers.texas.gov/Active-Employees/Health-Benefits. VETERANS: Use your military skills to qualify for this position or other jobs! Go to www.texasskillstowork.com to translate your military work experience and training courses into civilian job terms, qualifications, and skill sets. Also, you can compare this position to military occupations (MOS) at the Texas State Auditor's Office by pasting this link into your browser: https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdf HOW TO APPLY: To be considered, please complete a State of Texas Application for Employment and apply online at www.workintexas.com or on Taleo ( Job Search ). TWC is not considering applications from individuals who require sponsorship for an employment visa, including those currently on student or postgraduate visas. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. A position utilizing this classification will be designated as security sensitive according to the Texas Labor Code, Section 301.042. 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Edit correspondence", "createdAt" : "2026-06-14T08:18:24.834", "lastUpdated" : "2026-06-15T09:30:15.805", "ingestTimestamp" : "2026-06-14T08:18:24.834", "mongoId" : "69ce5df99bc74574cb671a4e", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 65000, "salaryAnnualMax" : 95000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Data compilation", "Data editing", "Report preparation", "Leadership", "Mentoring", "Administrative support", "Office management", "Office practices", "Business management", "Workforce system", "Workforce grants", "Workforce initiatives", "Workforce development", "Standard office equipment", "Standard office software" ], "skillCount" : 15, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Senior", "dataQualityScore" : 0.7777778, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Government", "llmIndustryConfidence" : 0.95 }, { "id" : "6a30753bf292fd229c00d522", "title" : "GM Administrative Assistant, MSP1", "company" : "Amazon.com Services LLC", "industry" : "Administrative Support, fulfillment ops", "salary" : { "min" : 23.0, "max" : 34.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Shakopee, Minnesota, USA", "locations" : [ "Shakopee, Minnesota, USA" ], "timestamp" : "2026-06-16T11:09:00.712", "fingerprint" : "d7fd1932387907b51e31ceec8d3c97cde2ba68822107945cba58b534c71c19ef", "source" : "amazon", "language" : "en", "applyUrl" : "https://account.amazon.jobs/jobs/10449446/apply", "externalId" : "66dcd3ed-1655-481b-b717-ed6572ebb017", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Shakopee", "state" : "Minnesota", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "44.7980186,-93.5268986" } ], "locationText" : "Shakopee, Minnesota, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "High school or equivalent", "experienceMinYears" : 2, "remoteFriendly" : false, "workSiteFlexibility" : "onsite", "rawDescription" : "The Administrative Assistant will support the General Manager and fulfillment center Operations team. The successful candidate will be highly organized, extremely detail oriented, self-motivated, able to handle confidential information, as well as a demonstrated ability to respond effectively to changing workloads and priorities. Must have the ability to communicate well and to manage multiple assignments and people simultaneously. Other responsibilities will include: Responsibilities Include: - Manage and complete expense reports for General Manager, Senior Leader(s) if applicable, and yourself as needed. - Maintaining schedules, planning events, coordinating meetings, and conferences for the Fulfillment Center Staff - Own and manage conference room coordination and room calendar management - Conduct clerical duties, including filing, full office management, responding to emails, preparing documents and presentations using graphics, graphs, and internal information and platforms - Typing meeting notes, creating conference agendas and minor content curriculum creation - Scheduling cost effective travel arrangements which include: airfare/hotel/ground transportation for General Manager, and Senior Leader(s) as needed - Assist with internal communications for associates and leadership among multiple platforms, interfaces, and programs - Work with outside vendors to coordinate upkeep, and maintenance of the Fulfillment Center - Run work-related errands as needed - Think and plan ahead, delegate responsibilities appropriately and manage time effectively - Compile team goals, track and help drive completion of key deliverables. - Management of complex calendars and scheduling with diplomacy and discretion - Coordinate closely with Workforce Management, Recruiting, Maintenance, Human Resources, and other teams within the FC - Serve as representative on department team-building activities and peer recognition Basic Qualifications: - 1+ years of working with computers and Microsoft Office products and applications experience - Can lift up to 49 pounds, stand/walk during shifts lasting up to 12 hours, and be able to frequently push, pull, squat, bend, and reach - High school or equivalent - Work 40 hours/week, and overtime as required - Work a flexible schedule/shift/work area, including weekends, nights, and/or holidays - Are 18 years of age or older - 2+ years administrative support experience at an executive level - 1+ year experience with event planning or project management Preferred Qualifications: - Ability to create graphs in MS Office products - Associate’s or Bachelor’s Degree - Strong analytical skills - Excellent written and verbal communication skills - Ability to learn organizational structure and the objectives of the team - Strong organizational and communication skills and problem solving skills - Prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines - Ability to communicate with a variety of constituent groups such as senior management, peers, and outside Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status. Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner. The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits . USA, MN, Shakopee - 23.00 - 34.00 USD hourly", "summaryDescription" : "GM Administrative Assistant, MSP1 at Amazon.com Services LLC", "postedDate" : "2026-06-15T00:00:00.000", "createdAt" : "2026-06-16T01:53:57.800", "lastUpdated" : "2026-06-16T11:09:00.712", "ingestTimestamp" : "2026-06-16T01:53:57.800", "mongoId" : "6a30753bf292fd229c00d522", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "sourceUrl" : "https://account.amazon.jobs/jobs/10449446/apply", "salaryAnnualMin" : 47840, "salaryAnnualMax" : 70720, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "E-Commerce", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2cd98d74d8ee00a0a48db6", "title" : "Legal Administrative Assistant", "industry" : "Legal", "salary" : { "min" : 42000.0, "max" : 58000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Entry-level Legal Administrative Assistant in Bloomington, United States, adjusted for industry and location." }, "location" : "Bloomington, MN", "locations" : [ "Bloomington, MN" ], "timestamp" : "2026-06-16T03:00:53.367", "fingerprint" : "43e27502c4e82955a37699d33022efd46c1b21bafe33077ec8e9ef503fc90f87", "source" : "jazzhr", "language" : "en", "externalId" : "KzXgRnRyyT", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Bloomington", "state" : "Minnesota", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "44.8322405,-93.3204872" } ], "locationText" : "Bloomington, Minnesota, United States", "coreResponsibilities" : "Manage calendars and schedule appointments, Prepare legal documents and correspondence, Organize and maintain physical and electronic filing systems, Answer and direct phone calls, Provide administrative support to legal staff, Assist with client intake and communication, Coordinate meeting logistics, Process incoming and outgoing mail", "domainKnowledge" : "Legal terminology", "domainList" : [ "legal-terminology" ], "domainSpecificKnowledge" : [ "Legal terminology" ], "toolProficiency" : [ "Microsoft Office Suite" ], "documentationSkills" : "Legal document preparation", "qualificationsBasic" : "5+ years administrative experience, Proficiency in Microsoft Office Suite", "qualificationsPreferred" : "Experience in a legal setting, Familiarity with legal terminology", "workSiteFlexibility" : "Onsite", "summaryDescription" : "Legal Administrative Assistant. Manage calendars and schedule appointments. Prepare legal documents and correspondence", "createdAt" : "2026-06-14T21:25:31.150", "lastUpdated" : "2026-06-16T03:00:53.367", "ingestTimestamp" : "2026-06-14T21:25:31.150", "mongoId" : "6a2cd98d74d8ee00a0a48db6", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 42000, "salaryAnnualMax" : 58000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Legal terminology", "Microsoft Office Suite" ], "skillCount" : 2, "jobCategory" : "operations", "jobSubcategory" : "legal", "seniorityLevel" : "Entry", "dataQualityScore" : 0.44444445, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Legal", "llmIndustryConfidence" : 0.95 }, { "id" : "6a255d1974d8ee00a0163ff8", "title" : "Administrative Assistant II - III", "company" : "The Cincinnati Insurance Companies", "industry" : "Insurance", "salary" : { "min" : 20.0, "max" : 24.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Commercial Lines - Administrative Assistant II - III", "locations" : [ "Commercial Lines - Administrative Assistant II - III", "165708", "false, 165708, false" ], "timestamp" : "2026-06-16T04:45:18.947", "fingerprint" : "505949b3be8d5c4b1520c2dbbaa401e711d23f34fb0f2747fed7ab779b24e109", "source" : "taleo", "language" : "en", "applyUrl" : "https://cinfin.taleo.net/careersection/ex/jobdetail.ftl?job=165708", "externalId" : "165708", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Fairfield", "state" : "Ohio", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "39.7886111,-82.6418883" } ], "locationText" : "Fairfield, Ohio, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "Associate's", "technicalSkills" : "Microsoft Office, Teams, SharePoint", "professionalSkills" : [ "Task management", "Prioritization", "Customer relations" ], "hardSkillsList" : [ "Report preparation", "Grammar", "Punctuation", "Spelling" ], "softSkillsList" : [ "Negotiation" ], "hardSkills" : [ { "name" : "Report preparation", "level" : "intermediate" }, { "name" : "Grammar", "level" : "intermediate" }, { "name" : "Punctuation", "level" : "intermediate" }, { "name" : "Spelling", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Negotiation" } ], "majorSkills" : "Administrative support, Records management, Meeting coordination", "majorSkillsList" : [ "Administrative support", "Records management", "Meeting coordination" ], "coreResponsibilities" : "Provide administrative support, Prepare travel itineraries, Manage travel expenses, Manage calendars, Plan meetings, Coordinate meetings, Coordinate events, Coordinate interviews, Prepare reports, Review reports, Prepare presentations, Review presentations, Support training content recording, Handle complex tasks, Act as records management coordinator, Perform clean desk audits, Handle allocations, Distribute company condo, Distribute tickets, Distribute special awards, Manage garage allocations, Manage miscellaneous activities", "teamCollaboration" : "Collaborate within a diverse team", "domainKnowledge" : "Commercial Lines; Insurance industry", "domainList" : [ "commercial-lines", "insurance-industry" ], "domainSpecificKnowledge" : [ "Commercial Lines", "Insurance industry" ], "toolProficiency" : [ "Microsoft Office", "Teams", "SharePoint" ], "communicationSkills" : "Communication skills", "documentationSkills" : "Written materials", "continuousLearning" : "Lifelong learning approach; Develop your skills", "innovationCreativity" : "Originality; Ingenuity", "specialRequirements" : "Available during core business hours, Available at headquarters", "qualificationsBasic" : "Associate's degree or 5 years administrative experience, Advanced word-processing skills, Advanced spreadsheet skills, Advanced presentation tool skills", "qualificationsPreferred" : "Experience in financial services", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Make a difference with a career in insurance At The Cincinnati Insurance Companies, we put people first and apply the Golden Rule to our daily operations. To put this into action, we’re looking for extraordinary people to join our talented team. Our service-oriented, ethical, knowledgeable, caring associates are the heart of our vision to be the best company serving independent agents. We help protect families and businesses as they work to prevent or recover from a loss. Share your talents to help us reach for continued success as we bring value to the communities we serve and demonstrate that Actions Speak Louder in Person®. If you’re ready to build productive relationships, collaborate within a diverse team, embrace challenges, and develop your skills, then Cincinnati may be the place for you. We offer career opportunities where you can contribute and grow. Build your future with us Our Commercial Lines Administration department seeks an Administrative Assistant II-III. This role is responsible for providing administrative support to the daily departmental operations, including Commercial leadership. This position requires skills in report preparation, task management and prioritization, internal and external customer relations, and advanced knowledge of word-processing applications, spreadsheets, and presentation tools. This full-time, nonexempt position is based at our Headquarters in Fairfield, Ohio, and reports to the Vice President of Commercial Operations. The pay range for this position is $20.00 - $24.00 hourly. The pay determination is based on the applicant’s education, experience, location, knowledge, skills, and abilities. Eligible associates may also receive an annual cash bonus and individual performance. Be ready to : prepare and manage travel itineraries, expenses, and calendars for Commercial leadership plan and coordinate meetings and events, including luncheons, departmental meetings, and seminars coordinate interviews as necessary for core role hiring in Commercial Lines prepare and review reports, presentations, and other written materials for Commercial leadership support recordings of training content handle non-routine and complex tasks that require originality and ingenuity within specific time constraints act as records management coordinator and perform clean desk audits handle allocations and distribution of company condo, tickets/special awards, and garage allocations independently manage miscellaneous activities in support of the department be available during core business hours at headquarters Be equipped with : outstanding communication and negotiation skills proper use of grammar, punctuation, spelling, and proofreading; high level of quality and attention to detail the ability to work with the highest degree of professionalism, using judgment and discretion in dealing with confidential and sensitive information the ability to foster positive relationships excellent organizational and time-management skills the ability to work independently with little to no supervision the ability to prioritize and coordinate a variety of projects simultaneously mastery of Microsoft® Office tools, Teams and SharePoint sites Bring education or experience from : proven experience as an experienced administrator, preferably in financial services an associate’s degree or a minimum of five years prior experience in an administrative support role Enhance your talents Providing outstanding service and developing strong relationships with our independent agents are hallmarks of our company. Whether you have experience from another carrier or you’re new to the insurance industry, we promote a lifelong learning approach. Cincinnati provides you with the tools and training to be successful and to become a trusted, respected insurance professional – all while enjoying a meaningful career. Enjoy benefits and amenities Your commitment to providing strong service, sharing best practices and creating solutions that impact lives is appreciated. To increase the well-being and satisfaction of our associates, we offer a variety of benefits and amenities . Embrace a diverse team As a relationship-based organization, we welcome and value a diverse workforce. We grant equal employment opportunity to all qualified persons without regard to race; creed; color; sex, including sexual orientation , gender identity and transgender status ; religion; national origin; age; disability; military service; veteran status; pregnancy; AIDS/HIV or genetic information; or any other basis prohibited by law. All job applicants have rights under Federal Employment Laws. Please review this information to learn more about those rights. 165708", "summaryDescription" : "Administrative Assistant II - III at The Cincinnati Insurance Companies. Skills: Administrative support, Records management, Meeting coordination. Provide administrative support. Prepare travel itineraries", "createdAt" : "2026-06-14T20:44:36.102", "lastUpdated" : "2026-06-16T04:45:18.947", "ingestTimestamp" : "2026-06-14T20:44:36.102", "mongoId" : "6a255d1974d8ee00a0163ff8", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 41600, "salaryAnnualMax" : 49920, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Report preparation", "Grammar", "Punctuation", "Spelling", "Negotiation", "Administrative support", "Records management", "Meeting coordination", "Task management", "Prioritization", "Customer relations", "Commercial Lines", "Insurance industry", "Microsoft Office", "Teams", "SharePoint" ], "skillCount" : 16, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Insurance", "llmIndustryConfidence" : 0.95 } ], "status" : 200, "message" : "administrative assistant student assistant learning commons jobs", "metadata" : { "title" : "administrative assistant student assistant learning commons" }, "pagination" : { "page" : 0, "limit" : 50, "totalCount" : 41431, "totalPages" : 829, "hasNext" : true, "hasPrevious" : false } }

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