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We are a technology solutions firm headquartered in Bellevue, Washington, with a strong presence across the United States. Unified by a shared passion for solving complicated problems, our people are our greatest asset. We use technology as a tool to bridge the gap between strategy and execution, powered by the knowledge, skills, and the expertise of our teams, who all have unique perspectives and years of experience across multiple industries. We’re bold, smart, agile, and fun. What does Blueprint do? Blueprint helps organizations unlock value from existing assets by leveraging cutting-edge technology to create additional revenue streams and new lines of business. We connect strategy, business solutions, products, and services to transform and grow companies. Why Blueprint? At Blueprint, we believe in the power of possibility and are passionate about bringing it to life. Whether you join our bustling product division, our multifaceted services team or you want to grow your career in human resources, your ability to make an impact is amplified when you join one of our teams. You’ll focus on solving unique business problems while gaining hands-on experience with the world’s best technology. We believe in unique perspectives and build teams of people with diverse skillsets and backgrounds. At Blueprint, you’ll have the opportunity to work with multiple clients and teams, such as data science and product development, all while learning, growing, and developing new solutions. We guarantee you won’t find a better place to work and thrive than at Blueprint. In This Role As an Administrative Assistant II, you will provide operational and administrative support to a large, fast-paced team environment. This position plays a key role in maintaining day-to-day team functions, coordinating onboarding and offboarding activities, supporting events and morale initiatives, and helping drive organizational efficiency. The ideal candidate is highly organized, adaptable, and comfortable managing multiple priorities while working cross-functionally with internal stakeholders and external vendors. Success in this role requires strong communication skills, sound judgment, attention to detail, and the ability to operate independently in a dynamic corporate environment. Key Responsibilities Support day-to-day team operations, including onboarding, offboarding, headcount tracking, and organizational updates Coordinate onboarding logistics such as equipment requests, access coordination, and new hire readiness Assist with employee transitions, team changes, and operational processes Plan and coordinate meetings, team events, morale activities, and offsite logistics Partner with finance and business operations teams on budget tracking, purchase orders, vendor coordination, and accrual support Manage equipment, space requests, hardware inventory, and team supply coordination Maintain distribution lists, team sites, shared documentation, and organizational materials Provide limited calendar coordination support as business needs evolve Partner with internal stakeholders and approved vendors while adhering to company compliance and engagement policies Handle confidential and sensitive information with professionalism and discretion Support large-scale team coordination efforts within a complex, matrixed organization Required Qualifications 2–4+ years of administrative, operations, or business support experience within a corporate environment Experience supporting onboarding and offboarding processes for employees or large teams Experience coordinating team events, meetings, morale activities, or offsites Experience managing equipment, inventory, hardware requests, or workplace operations Strong proficiency with Microsoft 365 applications, including Outlook, Excel, Teams, Word, and PowerPoint Strong organizational skills with the ability to manage multiple priorities simultaneously Excellent written and verbal communication skills High attention to detail and strong problem-solving abilities Ability to work independently, prioritize effectively, and exercise sound judgment Experience supporting large teams or organizations with multiple stakeholders Preferred Qualifications Prior experience working in a large enterprise or technology-focused environment Experience supporting senior leaders or high-volume operational teams Familiarity with employee data systems, headcount management, or HR reporting tools Experience with procurement, travel coordination, expense management, or budget tracking Experience working in fast-paced, highly matrixed organizations Previous experience supporting engineering, infrastructure, security, or cloud-based teams is a plus Prior experience with enterprise onboarding/offboarding processes and operational coordination preferred Salary Range At Blueprint, we strive to offer competitive pay that reflects the value of our team members. Compensation for this role is influenced by a variety of factors, including skills, education, responsibilities, experience, and geographic market. For candidates based in Washington State, the anticipated salary range is $25– $27 USD/hourly. Please note that we typically do not hire new employees at the top of the posted range. Actual starting pay will be determined based on experience, skills, and internal equity. The final salary and job title may vary depending on the selected candidate’s qualifications and could fall outside the stated range. Equal Opportunity Employer Blueprint Technologies, LLC is an equal employment opportunity employer. Qualified applicants are considered without regard to race, color, age, disability, sex, gender identity or expression, orientation, veteran/military status, religion, national origin, ancestry, marital, or familial status, genetic information, citizenship, or any other status protected by law. If you need assistance or a reasonable accommodation to complete the application process, please reach out to: recruiting@bpcs.com Blueprint believe in the importance of a healthy and happy team, which is why our comprehensive benefits package includes: Medical, dental, and vision coverage Flexible Spending Account 401k program Competitive PTO offerings Parental Leave Opportunities for professional growth and development Location: onsite in Redmond, WA Mon-Fri", "summaryDescription" : "Administrative Assistant II at Blueprint Technologies. Skills: Process management, Coordination, Planning. Manage calendars and schedules. 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Become a full-time member of a global community! The international logistics industry is an integral piece of the global trade puzzle; we make the world go round. Global supply chain management is what we do, and at the heart of Expeditors you will find professionalism, leadership, and a friendly environment, all of which foster an innovative, customer service-based approach to logistics. Expeditors is a global logistics company headquartered in Seattle, Washington. As a Fortune 500 company, we employ over 19,000 trained professionals in a worldwide network of over 350+ locations across six continents. Expeditors satisfies the increasingly sophisticated needs of international trade through customized solutions and seamless, integrated information systems. Our Mission We recruit, train, and retain the very best logistics and technical experts the world over. We love to promote from within - more than 50 percent of our employees have been at Expeditors for five years or more. 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Major Duties and Responsibilities * Complete weekly invoice recaps * Uploading documents into various portals * Send out completed invoices * Process payable invoices booking * Process daily check requests * Monitor branch training reports * Data Entry * Monitor branch EDE report * Answer incoming calls * Sort incoming mail * Manage incoming checks ## Qualifications * Accounting knowledge * Effective interpersonal skills, including proven abilities to listen, comprehend, effectively communicate clearly and concisely to obtain positive results * Likes to work in a team environment * Pro-active approach, strong organizational skills * Strong Attention to Detail * Good computer skills (MS Excel, MS Word) * Fluent in English ## Additional Information Expeditors offers excellent benefits: * Paid Vacation, Holiday, Sick Time * Health Plan: Medical * Life Insurance * Employee Stock Purchase Plan * Training and Personnel Development Program * Growth opportunities within the company * Employee Referral Program Bonus", "summaryDescription" : "Administrative Support at Expeditors. Skills: Invoice processing, Data Entry. Complete weekly invoice recaps. Upload documents into portals", "postedDate" : "2026-06-15T18:03:58.000", "createdAt" : "2026-06-15T21:42:13.638", "lastUpdated" : "2026-06-16T06:22:09.924", "ingestTimestamp" : "2026-06-15T21:42:13.638", "mongoId" : "6a304f64f292fd229cee7524", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 42000, "salaryAnnualMax" : 55000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Data Entry", "Invoice processing", "Logistics", "International logistics", "Global trade", "Global supply chain management", "MS Excel", "MS Word" ], "skillCount" : 8, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 1.0, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Logistics", "llmIndustryConfidence" : 0.95 }, { "id" : "694ae71c70f0b99d589b591d", "title" : "Executive Administrative Assistant", "company" : "Texas Department of Transportation", "industry" : "Government", "salary" : { "min" : 54278.0, "max" : 80000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "UST-Texas-Austin-Main Office-Greer Building", "locations" : [ "UST-Texas-Austin-Main Office-Greer Building", "Yearly", "Nonexempt,
Main Office-Greer Building (MAINOFFICE)
125 E 11TH STREET
Austin, 787012483

, Main Office-Greer Building" ], "timestamp" : "2026-06-15T23:04:58.473", "fingerprint" : "4b7e61479f0a0fbad7f0e4d5f4c40a0f57dc9bdef3ea7d8f17e6a244a236ea37", "source" : "taleo", "language" : "en", "applyUrl" : "https://fa009.taleo.net/careersection/ex/jobdetail.ftl?job=42520", "externalId" : "42520", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Austin", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "30.2711286,-97.7436995" } ], "locationText" : "Austin, Texas, United States", "coreResponsibilities" : "Work with multiple senior executives, Handle critical business assignments", "qualificationsBasic" : "Business acumen, Professional work ethic, Courage to excel", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Looking forward to an exciting career with an organization that is filled with advancement opportunities, a creative & fun-filled work environment, and fulfilling responsibilities? Look no further! The Texas Department of Transportation (TxDOT) is on the search for an Executive Administrative Assistant working with multiple senior executives on critical business assignments vital to the overall operations of TxDOT. If you have an inordinate business acumen, a passion for engaging in fulfilling responsibilities, a professional work ethic, and the courage to excel, this is an opportunity for you. TxDOT has over 13,000 employees statewide. If this job excites you and you want to build a rewarding career, let's talk! Work Location: The Greer Bldg. 125 E. 11th St., Austin, TX 78701 The Texas Department of Transportation reserves the sole right to determine the level of position based on the applicant's work experience, education, skill level, and all other appropriate factors, and based on business needs. 54,278.00 80,000.00", "summaryDescription" : "Executive Administrative Assistant at Texas Department of Transportation. Work with multiple senior executives. Handle critical business assignments", "createdAt" : "2026-06-14T19:45:52.431", "lastUpdated" : "2026-06-15T23:04:58.473", "ingestTimestamp" : "2026-06-14T19:45:52.431", "mongoId" : "694ae71c70f0b99d589b591d", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 54278, "salaryAnnualMax" : 80000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Executive", "dataQualityScore" : 0.5555556, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Government", "llmIndustryConfidence" : 0.92 }, { "id" : "6a1767b358b93c861ee33560", "title" : "Administrative Assistant II", "company" : "Hospital Galveston", "industry" : "Healthcare", "salary" : { "min" : 38000.0, "max" : 52000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Entry-level Administrative Assistant II in Galveston, TX, adjusted for the healthcare industry." }, "location" : "United States-Texas-GALVESTON", "locations" : [ "United States-Texas-GALVESTON" ], "timestamp" : "2026-06-16T07:05:07.701", "fingerprint" : "ff897baa868ed8354ed07a57078426f1790bcf04c7f5e8637f264fb7dac36294", "source" : "taleo", "language" : "en", "applyUrl" : "https://fa007.taleo.net/careersection/ex/jobdetail.ftl?job=21353", "externalId" : "21353", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Galveston", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "29.3872254,-94.9927360" } ], "locationText" : "Galveston, Texas, United States", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "United States-Texas-GALVESTON", "summaryDescription" : "Administrative Assistant II at Hospital Galveston", "createdAt" : "2026-06-14T19:19:42.484", "lastUpdated" : "2026-06-16T07:05:07.701", "ingestTimestamp" : "2026-06-14T19:19:42.484", "mongoId" : "6a1767b358b93c861ee33560", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 38000, "salaryAnnualMax" : 52000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.5555556, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.85 }, { "id" : "6a2c7f9e74d8ee00a0955dc8", "title" : "Executive Administrative Assistant", "company" : "Strategic Mission Critical", "industry" : "Technology", "salary" : { "min" : 80000.0, "max" : 115000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Phoenix, Arizona, United States", "locations" : [ "Phoenix", "Arizona", "United States" ], "timestamp" : "2026-06-15T04:56:07.828", "fingerprint" : "1fa1740a80202362a8746d60f627838841699345aa01fc1dd8331b8dfb2474a8", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/strategicmissioncritical/jobs/4272209009", "externalId" : "4272209009", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Phoenix", "state" : "Arizona", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "33.4484367,-112.0741410" } ], "locationText" : "Phoenix, Arizona, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "Associate's", "experienceMinYears" : 3, "experienceMaxYears" : 5, "experienceLevel" : "Mid", "professionalSkills" : [ "Confidentiality management" ], "majorSkills" : "Executive support", "majorSkillsList" : [ "Executive support" ], "coreResponsibilities" : "Manage complex calendars, Schedule meetings, Schedule appointments, Schedule travel arrangements, Coordinate internal communications, Coordinate external communications, Prepare reports, Prepare presentations, Prepare correspondence, Prepare meeting materials, Organize executive meetings, Support executive meetings, Screen emails, Prioritize emails, Screen calls, Prioritize calls, Screen requests, Prioritize requests, Handle confidential information, Coordinate special projects, Assist with event planning, Maintain organized records, Maintain organized files, Maintain organized documentation, Collaborate across departments", "teamCollaboration" : "Collaborate across departments", "domainKnowledge" : "Mission critical facilities; Data center engineering", "domainList" : [ "mission-critical-facilities", "data-center-engineering" ], "domainSpecificKnowledge" : [ "Mission critical facilities", "Data center engineering" ], "toolProficiency" : [ "Microsoft Office Suite", "Google Workspace" ], "communicationSkills" : "Written communication; Verbal communication", "qualificationsBasic" : "3+ years executive administrative support, Exceptional organizational skills, Exceptional time-management skills, Written communication abilities, Verbal communication abilities, Manage multiple priorities, Maintain attention to detail, Demonstrated professionalism, Demonstrated discretion, Demonstrated sound judgment", "qualificationsPreferred" : "Associate's degree preferred, Bachelor's degree preferred, Experience supporting C-suite executives, Project coordination experience, Office management experience, Calendar management experience, Travel coordination experience, Expense reporting experience, Problem-solving abilities, Decision-making abilities", "remoteFriendly" : true, "workSiteFlexibility" : "Hybrid", "rawDescription" : "Engineering data centers with precision and expertise. At Strategic Mission Critical, we are more than just engineers; we are experts focusing solely on mission critical facilities. Our seasoned leadership team brings together decades of experience, equipping data center providers worldwide with robust, reliable solutions that keep pace with the evolving digital landscape. As demand for high-performance infrastructure accelerates - fueled by AI and the expanding digital landscape - SMC continues to lead through technical rigor and operational excellence. We’re seeking leaders who think beyond projects to improve the way we deliver them: individuals who elevate people, process, and performance across the firm. We are seeking a highly organized, proactive, and professional Executive Administrative Assistant to provide comprehensive support to senior leadership. The ideal candidate is a skilled communicator who thrives in a fast-paced environment, anticipates needs, manages competing priorities, and maintains the highest level of confidentiality. Key Responsibilities Manage complex calendars, scheduling meetings, appointments, and travel arrangements. Coordinate internal and external communications on behalf of executives. Prepare reports, presentations, correspondence, and meeting materials. Organize and support executive meetings, including agendas, minutes, and follow-up actions. Screen and prioritize emails, calls, and requests. Handle confidential information with discretion and professionalism. Coordinate special projects and assist with event planning as needed. Maintain organized records, files, and documentation. Collaborate across departments to ensure smooth communication and execution of priorities. Qualifications 3+ years of executive administrative support experience, preferably supporting senior leaders. Exceptional organizational and time-management skills. Strong written and verbal communication abilities. Proficiency with Microsoft Office Suite and/or Google Workspace. Ability to manage multiple priorities while maintaining attention to detail. Demonstrated professionalism, discretion, and sound judgment. Associate’s or Bachelor’s degree preferred. Preferred Skills Experience supporting C-suite executives. Project coordination or office management experience. Experience with calendar management, travel coordination, and expense reporting. Strong problem-solving and decision-making abilities. What We Offer Base Compensation: $80,000 - $115,000 Annually Actual compensation is subject to variation due to factors such as education, experience, skills and/or location SMC offers a competitive benefits package, with a 36-hour standard work week, hybrid working arrangement, 13 paid holidays, 100% coverage of medical, health, and dental insurance premiums for our full-time employees, and reimbursement of professional licensing costs. Spouse and family insurance premiums are subsidized by SMC. All full-time employees are additionally eligible for employer-sponsored life and long-term disability insurance as well as participation in our 401(k) plan, with annual safe harbor contribution. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.", "summaryDescription" : "Executive Administrative Assistant at Strategic Mission Critical. Skills: Executive support. Manage complex calendars. Schedule meetings", "postedDate" : "2026-06-14T03:12:54.553", "createdAt" : "2026-06-14T03:12:54.553", "lastUpdated" : "2026-06-15T04:56:07.828", "ingestTimestamp" : "2026-06-14T03:12:54.553", "mongoId" : "6a2c7f9e74d8ee00a0955dc8", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 80000, "salaryAnnualMax" : 115000, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ "Executive support", "Confidentiality management", "Mission critical facilities", "Data center engineering", "Microsoft Office Suite", "Google Workspace" ], "skillCount" : 6, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 1.0, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "69f8950e4c40e2acd1fa4a7a", "title" : "Administrative Assistant II", "company" : "Texas Workforce Commission", "industry" : "Government", "salary" : { "min" : 36000.0, "max" : 48000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an entry-level Administrative Assistant II in El Paso, Texas, adjusted for government industry and company size." }, "location" : "826956", "locations" : [ "826956", "
El Paso:1359 Lomaland Dr (320-4061) (320TX-4061)
1359 Lomaland Dr
Ste 300
El Paso, 79935-5201

" ], "timestamp" : "2026-06-15T10:31:58.537", "fingerprint" : "1631124dcb184ebbdfb349ba83adee49701e6547fb810f6a7eb4ab7c2b8dfde7", "source" : "taleo", "language" : "en", "applyUrl" : "https://aa270.taleo.net/careersection/ex/jobdetail.ftl?job=34738", "externalId" : "34738", "industryFunction" : { }, "structuredLocations" : [ { "city" : "El Paso", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "31.7601001,-106.4870476" } ], "locationText" : "El Paso, Texas, United States", "coreResponsibilities" : "Communicate with individuals by phone, Retrieve information by phone, Enter basic data into computer, Receive and sort faxes, Receive and sort incoming mail, Receive and sort returned mail, Record Employer Responses, Screen Employer Responses, Process Employer Responses, Resend Employer Responses, Create cases if needed, Review UI documents, Process UI documents, Route UI documents, Create claims for separation issues, Create claims for non-monetary issues, Process appeal documentation, Quality check documents, Answer door intercom, Provide visitors with information, Disseminate basic information, Answer questions regarding UI filing, Answer questions regarding eligibility, Reset personal identification numbers, Provide instruction on setting up PINs, Record claimant contacts on system, Monitor lists for claimant contacts, Prepare copies of requested documents, Provide claimants copies of correspondence, Answer questions about requested documents, Research information to solve problems, Process re-qualification tasks, Process wage additions, Process ineligibility reviews, Process employer verification forms, Process work search log verifications, Adhere to strict deadlines, Perform related work as assigned", "domainKnowledge" : "UI filing process; UI eligibility requirements", "domainList" : [ "ui-filing-process", "ui-eligibility-requirements" ], "domainSpecificKnowledge" : [ "UI filing process", "UI eligibility requirements" ], "toolProficiency" : [ "File Net" ], "specialRequirements" : "Must be Texas resident, Willing to relocate to Texas", "qualificationsBasic" : "One year administrative support experience, One year clerical administration experience", "qualificationsPreferred" : "Graduation from accredited high school, Completion of GED certification", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "WHO WE ARE: Texas Workforce Commission connects people with careers across the state. While we are based in Austin on the north lawn of the Texas State Capitol, we have offices statewide. We're a Family Friendly Certified Workplace with great work-life balance, competitive salaries, extensive opportunities for training and development, and fantastic benefits. This position is located at our West Texas Tele-Center in El Paso at 1359 Lomaland Drive. TWC is not considering applications from individuals who require sponsorship for an employment visa, including those with H1B visas or those currently on student or postgraduate visas. You must be a Texas resident to work for the Texas Workforce Commission or willing to relocate to Texas. WHO YOU ARE: The Administrative Assistant II performs routine (journey-level) administrative support work. Work involves disseminating information, maintaining filing systems and performing internal administrative support work. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment. YOU WILL BE TRUSTED TO: - Communicate with individuals by phone to retrieve information (such as correct mailing addresses) and may simultaneously enter basic data into the computer system. - Receive and sort faxes and incoming/returned mail. - Record, screen and processes Employer Responses, and re-sends if discrepancies are detected or creates cases if needed. - Review, process, and route all UI documents, forms, or correspondence (such as withholdings, paper certifications or check stubs) to the appropriate parties. - Create claims for basic separation issues and non-monetary issues when necessary. - Use the scanner, will process all appeal documentation that arrives on a daily basis. - Use File Net to quality check all documents as needed. - Answer the door intercom and provide visitors with general information to address their questions - Assist in dissemination of basic information by answering basic questions regarding the UI filing process and eligibility requirements, in addition to resetting or providing instruction on how to set up personal identification numbers. - Record claimant contacts on system and monitors lists to ensure claimants have completed their required contacts. - May prepare and provide claimants copies of requested documents or correspondence and answer related questions. - May research information to solve customer service problems. - Process specific tasks such as re-qualification, sufficient subsequent wages, work wage additions, ineligibility reviews, employer verification forms, and/or work search log verifications. - Adhere to strict deadlines. - Perform related work as assigned. YOU QUALIFY WITH: -One year of full-time experience that provided knowledge of administrative support functions and office practices and procedures, or clerical administration and business management practices, such as preparation, maintenance and control of forms, records and reports -Relevant academic credits may be applied toward experience qualifications for this position. YOU ARE A GREAT FIT WITH: - Graduation from an accredited high school or successful completion of GED certification, plus one year of full-time experience that provided knowledge of administrative support functions and office practices and procedures, or clerical administration and business management practices, such as preparation, maintenance and control of forms, records and reports. YOU GAIN: - A Family Friendly Certified Workplace. - Competitive salary: $2,799.65/monthly - Defined Retirement Benefit Plan - Optional 401(k) and 457 accounts - Medical Insurance - Paid time off, including time for vacation, sick and family care leave Additional benefits for active employees can be found at https://www.ers.texas.gov/Active-Employees/Health-Benefits. VETERANS: Use your military skills to qualify for this position or other jobs! Go to www.texasskillstowork.com to translate your military work experience and training courses into civilian job terms, qualifications and skill sets. Also, you can compare this position to military occupations (MOS) at the Texas State Auditor's Office by pasting this link into your browser: http://www.hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdf HOW TO APPLY: To be considered, please complete a State of Texas Application for Employment and apply online at www.workintexas.com or on Taleo ( Job Search ). TWC is not considering applications from individuals who require sponsorship for an employment visa, including those with H1B visas or those currently on student or postgraduate visas In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. A position utilizing this classification will be designated as security sensitive according to the Texas Labor Code, Section 301.042. United States-Texas-El Paso", "summaryDescription" : "Administrative Assistant II at Texas Workforce Commission. Communicate with individuals by phone. Retrieve information by phone", "createdAt" : "2026-06-14T06:50:23.094", "lastUpdated" : "2026-06-15T10:31:58.537", "ingestTimestamp" : "2026-06-14T06:50:23.094", "mongoId" : "69f8950e4c40e2acd1fa4a7a", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 36000, "salaryAnnualMax" : 48000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "UI filing process", "UI eligibility requirements", "File Net" ], "skillCount" : 3, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.6666667, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Government", "llmIndustryConfidence" : 0.95 }, { "id" : "69ce5df99bc74574cb671a4c", "title" : "Administrative Assistant II", "company" : "Texas Workforce Commission", "industry" : "Government", "salary" : { "min" : 45000.0, "max" : 65000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Administrative Assistant II in Austin, TX, adjusted for mid-seniority and government industry." }, "location" : "826652", "locations" : [ "826652", "
Austin:1411 Brazos (320TX-4000)
1411 Brazos St
Austin, 78701

" ], "timestamp" : "2026-06-15T08:28:50.816", "fingerprint" : "d776c7c4647472111652ace7ea55ea229e4e1012a53949652e02f506e6a90163", "source" : "taleo", "language" : "en", "applyUrl" : "https://aa270.taleo.net/careersection/ex/jobdetail.ftl?job=33658", "externalId" : "33658", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Austin", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "30.2711286,-97.7436995" } ], "locationText" : "Austin, Texas, United States", "employmentType" : "FULL_TIME", "technicalSkills" : "Microsoft Word, Microsoft Excel, Microsoft Outlook", "professionalSkills" : [ "Customer service", "Data entry", "Process management" ], "hardSkillsList" : [ "Typing 40 WPM", "Quality check documents" ], "softSkillsList" : [ "Verbal communication", "Written communication" ], "hardSkills" : [ { "name" : "Typing 40 WPM", "level" : "intermediate" }, { "name" : "Quality check documents", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Verbal communication" }, { "name" : "Written communication" } ], "majorSkills" : "Customer service, Administrative support, Document processing", "majorSkillsList" : [ "Customer service", "Administrative support", "Document processing" ], "coreResponsibilities" : "Provide quality customer service, Sort faxes and mail, Screen and process responses, Create cases, Process and route documents, Quality check documents, Prepare document copies, Process work search verifications, Key payment requests, Adhere to deadlines", "domainKnowledge" : "Unemployment benefits program", "domainList" : [ "unemployment-benefits-program" ], "domainSpecificKnowledge" : [ "Unemployment benefits program" ], "toolProficiency" : [ "FileNet", "Copiers", "Printers", "Scanners", "Calculators", "Fax machines", "Internet browsers" ], "communicationSkills" : "Verbal communication; Written communication", "specialRequirements" : "Texas resident required, Security sensitive position", "qualificationsBasic" : "One year experience administrative support, One year experience clerical administration", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "WHO WE ARE: The Texas Workforce Commission's (TWC) UI Admin & Ops Support department is looking to hire an Administrative Assistant II position. This position is located at 1411 Brazos St., Austin, Texas. Applicants should demonstrate they enthusiastically share our department’s E.P.I.C. vision and values in a positive, high-paced, and energetic team environment. This position will have an on-site work schedule in Austin, Texas. TWC is not considering applications from individuals who require sponsorship for an employment visa, including those currently on student or postgraduate visas. You must be a Texas resident to work for the Texas Workforce Commission or willing to relocate to Texas. WHAT YOU WILL DO: The UI Administrative Assistant II performs routine (journey-level) customer service work and administrative and/or technical duties for UI Administration & Operational Support team and Tele-Centers. Work involves providing quality customer service for the unemployment benefits program with the Texas Workforce Commission. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment. YOU WILL BE TRUSTED TO DO: -Provide quality and efficient customer service. -Receive and sort faxes and incoming/returned mail. -Record, screen, and process Employer Responses, and creates cases if needed. -Review, process, and route all UI documents, forms, or correspondence to appropriate parties. -Use FileNet to quality check all documents as needed. -May prepare and provide claimants and employers copies of requested documents or correspondence. -Process specific tasks such as work search log verifications and keying payment requests. -Adhere to strict deadlines. -Perform related work as assigned. YOU ARE GREAT FIT WITH: -Strong word processing and data entry. -Ability to type 40 words per minute with minimal errors. -Experience using copiers, printers, scanners, calculators, and fax machines. -Knowledge of Microsoft Word, Excel, Outlook, and Internet browsers. -Good verbal and written communications skills. -Bilingual (English and Spanish). YOU QUALIFY WITH: -One year of full-time experience that provided knowledge of administrative support functions and office practices and procedures, or clerical administration and business management practices, such as preparation, maintenance and control of forms, records and reports -Relevant academic credits may be applied toward experience qualifications for this position. YOU GAIN: - A Family Friendly Certified Workplace. - Competitive salary: $2,694.33/month - Defined Retirement Benefit Plan - Optional 401(k) and 457 accounts - Medical Insurance - Paid time off, including time for vacation, sick and family care leave - Additional benefits for active employees can be found at https://www.ers.texas.gov/Active-Employees/Health-Benefits. PLEASE NOTE: All applications should contain complete job history entries, which includes job title, dates of employment, name of employer, supervisor's name and phone number and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. Resumes do not take the place of this required information. VETERANS: Use your military skills to qualify for this position or other jobs! Go to www.texasskillstowork.com to translate your military work experience and training courses into civilian job terms, qualifications and skill sets. Also, you can compare this position to military occupations (MOS) at the Texas State Auditor's Office by pasting this link into your browser: https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdf. HOW TO APPLY: To be considered, please complete a State of Texas Application for Employment and apply online at www.workintexas.com or on Taleo ( Job Search ). TWC is not considering applications from individuals who require sponsorship for an employment visa, including those currently on student or postgraduate visas. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. A position utilizing this classification will be designated as security sensitive according to the Texas Labor Code, Section 301.042. United States-Texas-Austin", "summaryDescription" : "Administrative Assistant II at Texas Workforce Commission. Skills: Customer service, Administrative support, Document processing. Provide quality customer service. Sort faxes and mail", "createdAt" : "2026-06-14T02:43:12.750", "lastUpdated" : "2026-06-15T08:28:50.816", "ingestTimestamp" : "2026-06-14T02:43:12.750", "mongoId" : "69ce5df99bc74574cb671a4c", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 45000, "salaryAnnualMax" : 65000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Typing 40 WPM", "Quality check documents", "Verbal communication", "Written communication", "Customer service", "Administrative support", "Document processing", "Data entry", "Process management", "Unemployment benefits program", "FileNet", "Copiers", "Printers", "Scanners", "Calculators", "Fax machines", "Internet browsers" ], "skillCount" : 17, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Government", "llmIndustryConfidence" : 0.95 }, { "id" : "6a255d1974d8ee00a0163ff8", "title" : "Administrative Assistant II - III", "company" : "The Cincinnati Insurance Companies", "industry" : "Insurance", "salary" : { "min" : 20.0, "max" : 24.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Commercial Lines - Administrative Assistant II - III", "locations" : [ "Commercial Lines - Administrative Assistant II - III", "165708", "false, 165708, false" ], "timestamp" : "2026-06-16T04:45:18.947", "fingerprint" : "505949b3be8d5c4b1520c2dbbaa401e711d23f34fb0f2747fed7ab779b24e109", "source" : "taleo", "language" : "en", "applyUrl" : "https://cinfin.taleo.net/careersection/ex/jobdetail.ftl?job=165708", "externalId" : "165708", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Fairfield", "state" : "Ohio", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "39.7886111,-82.6418883" } ], "locationText" : "Fairfield, Ohio, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "Associate's", "technicalSkills" : "Microsoft Office, Teams, SharePoint", "professionalSkills" : [ "Task management", "Prioritization", "Customer relations" ], "hardSkillsList" : [ "Report preparation", "Grammar", "Punctuation", "Spelling" ], "softSkillsList" : [ "Negotiation" ], "hardSkills" : [ { "name" : "Report preparation", "level" : "intermediate" }, { "name" : "Grammar", "level" : "intermediate" }, { "name" : "Punctuation", "level" : "intermediate" }, { "name" : "Spelling", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Negotiation" } ], "majorSkills" : "Administrative support, Records management, Meeting coordination", "majorSkillsList" : [ "Administrative support", "Records management", "Meeting coordination" ], "coreResponsibilities" : "Provide administrative support, Prepare travel itineraries, Manage travel expenses, Manage calendars, Plan meetings, Coordinate meetings, Coordinate events, Coordinate interviews, Prepare reports, Review reports, Prepare presentations, Review presentations, Support training content recording, Handle complex tasks, Act as records management coordinator, Perform clean desk audits, Handle allocations, Distribute company condo, Distribute tickets, Distribute special awards, Manage garage allocations, Manage miscellaneous activities", "teamCollaboration" : "Collaborate within a diverse team", "domainKnowledge" : "Commercial Lines; Insurance industry", "domainList" : [ "commercial-lines", "insurance-industry" ], "domainSpecificKnowledge" : [ "Commercial Lines", "Insurance industry" ], "toolProficiency" : [ "Microsoft Office", "Teams", "SharePoint" ], "communicationSkills" : "Communication skills", "documentationSkills" : "Written materials", "continuousLearning" : "Lifelong learning approach; Develop your skills", "innovationCreativity" : "Originality; Ingenuity", "specialRequirements" : "Available during core business hours, Available at headquarters", "qualificationsBasic" : "Associate's degree or 5 years administrative experience, Advanced word-processing skills, Advanced spreadsheet skills, Advanced presentation tool skills", "qualificationsPreferred" : "Experience in financial services", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Make a difference with a career in insurance At The Cincinnati Insurance Companies, we put people first and apply the Golden Rule to our daily operations. To put this into action, we’re looking for extraordinary people to join our talented team. Our service-oriented, ethical, knowledgeable, caring associates are the heart of our vision to be the best company serving independent agents. We help protect families and businesses as they work to prevent or recover from a loss. Share your talents to help us reach for continued success as we bring value to the communities we serve and demonstrate that Actions Speak Louder in Person®. If you’re ready to build productive relationships, collaborate within a diverse team, embrace challenges, and develop your skills, then Cincinnati may be the place for you. We offer career opportunities where you can contribute and grow. Build your future with us Our Commercial Lines Administration department seeks an Administrative Assistant II-III. This role is responsible for providing administrative support to the daily departmental operations, including Commercial leadership. This position requires skills in report preparation, task management and prioritization, internal and external customer relations, and advanced knowledge of word-processing applications, spreadsheets, and presentation tools. This full-time, nonexempt position is based at our Headquarters in Fairfield, Ohio, and reports to the Vice President of Commercial Operations. The pay range for this position is $20.00 - $24.00 hourly. The pay determination is based on the applicant’s education, experience, location, knowledge, skills, and abilities. Eligible associates may also receive an annual cash bonus and individual performance. Be ready to : prepare and manage travel itineraries, expenses, and calendars for Commercial leadership plan and coordinate meetings and events, including luncheons, departmental meetings, and seminars coordinate interviews as necessary for core role hiring in Commercial Lines prepare and review reports, presentations, and other written materials for Commercial leadership support recordings of training content handle non-routine and complex tasks that require originality and ingenuity within specific time constraints act as records management coordinator and perform clean desk audits handle allocations and distribution of company condo, tickets/special awards, and garage allocations independently manage miscellaneous activities in support of the department be available during core business hours at headquarters Be equipped with : outstanding communication and negotiation skills proper use of grammar, punctuation, spelling, and proofreading; high level of quality and attention to detail the ability to work with the highest degree of professionalism, using judgment and discretion in dealing with confidential and sensitive information the ability to foster positive relationships excellent organizational and time-management skills the ability to work independently with little to no supervision the ability to prioritize and coordinate a variety of projects simultaneously mastery of Microsoft® Office tools, Teams and SharePoint sites Bring education or experience from : proven experience as an experienced administrator, preferably in financial services an associate’s degree or a minimum of five years prior experience in an administrative support role Enhance your talents Providing outstanding service and developing strong relationships with our independent agents are hallmarks of our company. Whether you have experience from another carrier or you’re new to the insurance industry, we promote a lifelong learning approach. Cincinnati provides you with the tools and training to be successful and to become a trusted, respected insurance professional – all while enjoying a meaningful career. Enjoy benefits and amenities Your commitment to providing strong service, sharing best practices and creating solutions that impact lives is appreciated. To increase the well-being and satisfaction of our associates, we offer a variety of benefits and amenities . Embrace a diverse team As a relationship-based organization, we welcome and value a diverse workforce. We grant equal employment opportunity to all qualified persons without regard to race; creed; color; sex, including sexual orientation , gender identity and transgender status ; religion; national origin; age; disability; military service; veteran status; pregnancy; AIDS/HIV or genetic information; or any other basis prohibited by law. All job applicants have rights under Federal Employment Laws. Please review this information to learn more about those rights. 165708", "summaryDescription" : "Administrative Assistant II - III at The Cincinnati Insurance Companies. Skills: Administrative support, Records management, Meeting coordination. Provide administrative support. Prepare travel itineraries", "createdAt" : "2026-06-14T20:44:36.102", "lastUpdated" : "2026-06-16T04:45:18.947", "ingestTimestamp" : "2026-06-14T20:44:36.102", "mongoId" : "6a255d1974d8ee00a0163ff8", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 41600, "salaryAnnualMax" : 49920, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Report preparation", "Grammar", "Punctuation", "Spelling", "Negotiation", "Administrative support", "Records management", "Meeting coordination", "Task management", "Prioritization", "Customer relations", "Commercial Lines", "Insurance industry", "Microsoft Office", "Teams", "SharePoint" ], "skillCount" : 16, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Insurance", "llmIndustryConfidence" : 0.95 }, { "id" : "6a30609bf292fd229cf917db", "title" : "Administrative Assistant", "company" : "Holder Construction", "industry" : "Real Estate", "salary" : { "min" : 45000.0, "max" : 65000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Administrative Assistant in Franklin Furnace, OH, adjusted for mid-seniority and the construction industry." }, "location" : "Franklin Furnice, OH", "locations" : [ "Franklin Furnice", "OH" ], "timestamp" : "2026-06-16T09:04:35.354", "fingerprint" : "6a4f4b82e51dafccdacbc99d7c2e985cb7b9bead0ee77641432c702f6065b1a9", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/holderconstruction/jobs/4286158009", "externalId" : "4286158009", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Franklin Furnace", "state" : "Ohio", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "38.6068300,-82.8472029" } ], "locationText" : "Franklin Furnace, Ohio, United States", "employmentType" : "FULL_TIME", "technicalSkills" : "Microsoft Office Suite, Word, Excel, Outlook", "professionalSkills" : [ "Cost coding", "Record-keeping" ], "hardSkillsList" : [ "Accounts payable processing", "Invoice management", "Expense categorization" ], "hardSkills" : [ { "name" : "Accounts payable processing", "level" : "intermediate" }, { "name" : "Invoice management", "level" : "intermediate" }, { "name" : "Expense categorization", "level" : "intermediate" } ], "majorSkills" : "Accounts payable, Cost coding, Administrative support", "majorSkillsList" : [ "Accounts payable", "Cost coding", "Administrative support" ], "coreResponsibilities" : "Process vendor invoices, Manage vendor invoices, Ensure timely payments, Maintain accurate record-keeping, Accurately code project costs, Track project costs, Categorize expenses correctly, Liaise with vendors, Liaise with internal teams, Resolve invoicing queries, Resolve cost-related queries, Maintain financial records, Organize financial records, Provide administrative support", "teamCollaboration" : "Internal teams", "domainKnowledge" : "Construction industry", "domainList" : [ "construction-industry" ], "domainSpecificKnowledge" : [ "Construction industry" ], "toolProficiency" : [ "Microsoft Office", "Word", "Excel", "Outlook" ], "communicationSkills" : "Invoicing queries; Cost-related queries", "documentationSkills" : "Financial records documentation", "problemSolvingSkills" : "Resolve queries", "specialRequirements" : "Substance abuse testing, Background screening", "qualificationsBasic" : "Proven experience in administrative roles, Experience with accounts payable, Experience with cost coding, Organizational skills, Attention to detail, Proficiency in Microsoft Office Suite, Excellent communication skills, Excellent interpersonal skills, Ability to work independently, Ability to work as part of a team", "qualificationsPreferred" : "Familiarity with accounting software", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "ABOUT US Holder Construction is a nationally recognized leader in the construction industry, consistently ranked among the top firms on ENR’s Top 400 Contractors list. We are a performance-driven company that believes in rewarding excellence and investing in our people. Our structured career development program empowers associates to grow quickly into expanded roles and responsibilities based on merit. With operations throughout the United States, we offer a highly competitive compensation and benefits package, including: Annual bonus program Paid time off Health, dental, vision, and life insurance 401(k)-retirement plan Night and swing shift differential pay for select roles We are looking for an Administrative Assistant to join our Operations team in Franklin Furnace, OH. This is a full-time, in-person position. Key Responsibilities Accounts Payable: Process and manage vendor invoices, ensuring timely payments and accurate record-keeping. Cost Coding: Accurately code and track project costs, ensuring all expenses are recorded and categorized correctly. Communication: Liaise with vendors and internal teams to resolve any invoicing or cost-related queries. Documentation: Maintain and organize financial records and documentation. Support: Provide administrative support to other departments as needed. Qualifications Required: Proven experience in administrative roles, preferably with a focus on accounts payable and cost coding. Strong organizational skills and attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Excellent communication and interpersonal skills. Ability to work independently and as part of a team. Preferred: Familiarity with accounting software. Holder is committed to Equal Opportunity Employment (EOE). Substance abuse testing and a background screening is a condition of employment and Holder Construction does not sponsor applicants for immigration status or benefits.", "summaryDescription" : "Administrative Assistant at Holder Construction. Skills: Accounts payable, Cost coding, Administrative support. Process vendor invoices. Manage vendor invoices", "postedDate" : "2026-06-15T23:29:00.232", "createdAt" : "2026-06-15T23:29:00.232", "lastUpdated" : "2026-06-16T09:04:35.354", "ingestTimestamp" : "2026-06-15T23:29:00.232", "mongoId" : "6a30609bf292fd229cf917db", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 45000, "salaryAnnualMax" : 65000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Accounts payable processing", "Invoice management", "Expense categorization", "Accounts payable", "Cost coding", "Administrative support", "Record-keeping", "Construction industry", "Microsoft Office", "Word", "Excel", "Outlook" ], "skillCount" : 12, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.8888889, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Construction", "llmIndustryConfidence" : 0.95 }, { "id" : "6a30a219f292fd229c119047", "title" : "Administrative Assistant", "company" : "Lightspeed Systems", "salary" : { "min" : 24000.0, "max" : 36000.0, "currency" : "EUR", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Junior Administrative Assistant in Bulgaria, adjusted for the education industry and remote work." }, "location" : "Basildon, England, United Kingdom", "locations" : [ "Basildon", "England", "United Kingdom", "REMOTE", "United Kingdom" ], "timestamp" : "2026-06-16T12:25:55.513", "fingerprint" : "49a31a49d0103fa6530067b78cbef8152d6b52dc569e7f8016dd80e39d3a7719", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/lightspeedsystems/jobs/7772295003", "externalId" : "7772295003", "industryFunction" : { }, "structuredLocations" : [ { "country" : "Bulgaria", "continent" : "eu", "workMode" : "remote" } ], "locationText" : "Bulgaria", "experienceMinYears" : 1, "experienceMaxYears" : 3, "experienceLevel" : "Entry", "remoteFriendly" : true, "rawDescription" : "At Lightspeed Systems, we're passionate about helping schools create safer and more effective digital learning environments. Our solutions support millions of students worldwide by providing visibility, safety, and management tools for educational technology. We're looking for an organized and proactive Administrative Assistant to support our day-to-day operations and help keep our teams running smoothly. This is an excellent opportunity for someone early in their administrative career who enjoys organization, coordination, and supporting a busy team environment. As an Administrative Assistant, you will provide administrative and organizational support across multiple departments. You'll help coordinate meetings, manage schedules, organize documents, and support internal events and projects. This role is ideal for someone who is detail-oriented, dependable, and enjoys working in a collaborative environment in the UK. About The Role Coordinate meetings, appointments, and team calendars. Schedule internal and external calls and distribute meeting invitations. Prepare meeting agendas, notes, and follow-up action items when needed. Support travel arrangements, including bookings and itineraries. Assist with planning team meetings, training sessions, and company events. Process expenses and assist with administrative reporting. Support onboarding and administrative activities for new employees. Assist with special projects and administrative tasks as assigned. About You 1–3 years of experience in an administrative, office support, coordinator, or customer service role. Strong organizational skills with excellent attention to detail. Ability to manage multiple tasks and priorities effectively. Strong written and verbal communication skills. Proficiency with Microsoft Office (Outlook, Word, Excel, and PowerPoint). Comfortable learning new systems and tools. Ability to handle confidential information appropriately. Familiarity with expense management systems. Knowledge of Google Workspace. This is a remote position open to candidates residing in the United Kingdom. ABOUT US With more than 25 years of serving education, Lightspeed Systems delivers the most in-depth visibility and control to power exceptional schools where students are safe and engaged; technology is compliant and easily managed; and resources are secure and optimized. Purpose-built for school networks and devices, Lightspeed’s cloud-managed solutions include the most effective web filtering, student safety monitoring, classroom management, device management, and data analytics software available. Headquartered in Austin, Texas, with a European office in London, UK, Lightspeed serves over 23 million students across 31,000 schools in 43 countries, utilizing 15 million devices. Learn more at www.lightspeedsystems.com. We love our employees, and we show it. Our benefits and perks are built to support your overall wellbeing—at work and beyond. Offerings vary by country. ABOUT OUR ATX HQ If your role includes spending time onsite, you will LOVE being at the ranch. Our uniquely Lightspeed (and totally Texas) corporate headquarters has everything Lightspeeders need to get the job done – and a whole lot more. 15,000 sq. ft. of open work area, offices, and huddle rooms Snacks galore and a private chef serving up lunch Tuesday through Thursday every week A state-of-the-art fitness center (with outfitted locker rooms) Physical therapist onsite regularly Indoor and outdoor casual collaboration spots Pet-friendly office environment A golf simulator, go-carts, shuffleboard, corn hole, and MORE fun All within 31 sprawling acres of Live Oak trees that foster a natural habitat for local wildlife. It is not uncommon to be greeted daily by whitetail deer. (Maybe it wants to join your meeting?) Lightspeed Systems is an equal opportunity employer. We are committed to a work environment that supports, inspires, and respects all individuals and in which personnel processes are merit-based and applied without discrimination on the basis of race, color religion, sex, sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, or other protected characteristic.", "summaryDescription" : "Administrative Assistant at Lightspeed Systems", "postedDate" : "2026-06-16T03:16:56.248", "createdAt" : "2026-06-16T03:16:56.248", "lastUpdated" : "2026-06-16T12:25:55.513", "ingestTimestamp" : "2026-06-16T03:16:56.248", "mongoId" : "6a30a219f292fd229c119047", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "<30k", "hasSalary" : false, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Junior", "dataQualityScore" : 0.7777778, "daysOld" : 0, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Education", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2ca3b474d8ee00a09ad0a0", "title" : "ADMINISTRATIVE ASSISTANT II", "company" : "O2EPCM, Inc.", "industry" : "Consulting", "salary" : { "min" : 49000.0, "max" : 52000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Los Angeles, California, United States", "locations" : [ "Los Angeles", "California", "United States" ], "timestamp" : "2026-06-15T08:21:28.034", "fingerprint" : "160eae051ee61518ccf7483a64b4d4dab26c2c137a1fbe41d1a287ed9ba85b4e", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/o2epcminc/jobs/5158757007", "externalId" : "5158757007", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Los Angeles", "state" : "California", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "34.0536909,-118.2427660" } ], "locationText" : "Los Angeles, California, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "High school", "technicalSkills" : "Microsoft Office Suite, MS Windows, Word processing, Spreadsheet, Database software", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Operational metrics", "Resource planning", "Continuous improvement" ], "hardSkillsList" : [ "Data collection", "Data entry", "Report writing", "Keyboard skills" ], "hardSkills" : [ { "name" : "Data collection", "level" : "intermediate" }, { "name" : "Data entry", "level" : "intermediate" }, { "name" : "Report writing", "level" : "intermediate" }, { "name" : "Keyboard skills", "level" : "intermediate" } ], "majorSkills" : "Administrative support, Data management, Report generation", "majorSkillsList" : [ "Administrative support", "Data management", "Report generation" ], "coreResponsibilities" : "Perform administrative clerical data collection tasks, Perform administrative clerical data entry tasks, Perform report writing tasks, Receive direction from supervisor, Gather statistics, Review information, Combine information into reports, Scan documents and reports, Develop new reports, Revise existing reports, Verify data gathered, Match supplier invoices, Distribute reports, Originate correspondence, Prepare general correspondence, Maintain general files, Answer telephone, Take and relay messages, Screen callers, Direct calls, Receive mail, Sort mail, Distribute mail, Maintain organized workspace, Keep documents stored, Keep supplies stored, Contribute to advancement of goals, Commit to productive collaboration, Perform other responsibilities", "teamCollaboration" : "Productive collaboration with stakeholders", "domainKnowledge" : "Planning; Design; Engineering; Construction Industry", "domainList" : [ "planning", "design", "engineering", "construction-industry" ], "domainSpecificKnowledge" : [ "Planning", "Design", "Engineering", "Construction Industry" ], "toolProficiency" : [ "Prolog" ], "communicationSkills" : "Written communication; Oral communication", "documentationSkills" : "Report writing; Maintaining electronic files", "continuousLearning" : "Training of new Timekeeping app users", "qualificationsBasic" : "Five years or more relevant work experience, Proficiency in Microsoft Office Suite, Proficiency in MS Windows, Proficiency in word processing software, Proficiency in spreadsheet software, Proficiency in database software, Good written communication skills, Good oral communication skills, Good organizational skills, Good interpersonal skills, Ability to bring assignments to completion independently, Ability to work in high volume dynamic team environment, Proven record of accomplishments of office administration, Flexible attitude to changing conditions, Accountable and dependable to follow through with tasks/project", "qualificationsPreferred" : "Working knowledge of TDG policies and procedures", "remoteFriendly" : true, "workSiteFlexibility" : "Hybrid", "rawDescription" : "Position Title: Administrative Assistant II O2EPCM, Inc. is a prominent award-winning experienced firm providing Professional, Technical, Consulting and Management Services in the Planning, Design, Engineering and Construction Industry to Local, State, Federal Government Agencies, Utility Companies and Private Clients. We are dedicated to delivering innovative and sustainable solutions for a variety of projects. We are seeking a Senior Electrical Estimator/Engineer to join our team and contribute to our ongoing success. In this role, you will play a pivotal part in ensuring the successful planning and execution of electrical projects. Salary Range: $49,000 - $52,000 Location: Onsite (Los Angeles, CA) Type: Full-Time Employee Benefits: 100% paid base coverage (Health, Vision, preparing and routing budgetary memos and requests; updating charge code lists, contract budget authorizations and monthly expenditure data; updating and maintaining electronic files located in shared environments; training of new Timekeeping app users and providing other administrative support to group as needed. Essential Job Duties • In accordance with established procedures, perform a variety of routine and non-routine administrative, clerical, and data collection tasks for supervisor • Perform various administrative, clerical, data collection, data entry, and report writing tasks • Receive direction from immediate supervisor in completing non-routine assignments • Gather statistics and general data; review and combine this information into established reports for use internally • Scan documents and reports as required • May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing • May be responsible for verifying data gathered, such as matching supplier invoices against file copies • Distribute reports as directed by immediate supervisor • Originate correspondence and reports not requiring the personal attention of immediate supervisor • Prepare general correspondence and maintains general files • Answer telephone, take and relay messages, screen callers and direct calls accordingly • Receive, sort, and distribute mail • Maintain an organized workspace by keeping documents and supplies properly stored • Contribute to the advancement of TDG’s goals through commitment to productive collaboration with all stakeholders • Perform other responsibilities associated with this position as may be appropriate Hardware/Software Knowledge • Proficiency in Microsoft Office Suite of software is required • Demonstrated proficiency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet, and database software, is required Professional Experience Level/Other Qualifications • Good written and oral communication, organizational, and interpersonal skills are required • A working knowledge of TDG policies and procedures is preferred • Self-starter, multi-tasker • Ability to bring assignments to completion independently • Ability to work in a high volume, dynamic team environment • Proven record of accomplishments of office administration • Prolog experience • Flexible attitude to changing conditions • Accountable and dependable to follow through with tasks/project Education/Training • High school diploma (or equivalent) and five years or more of relevant work experience Element-Specific Requirements/Notes • May assume other duties as required/needed • This position offers a hybrid/telework schedule. Telework - Monday and Friday. Onsite - Tuesday, Wednesday and Thursday. Please refer to LAWA’s Pilot Policy for details . Please note, if you move forward in the submission process, you will be asked to provide the following below. Most updated resume Certifications or Licenses obtained 3-4 Professional References Project List with values, dates, and company of any projects worked O2EPCM, Inc. is a prominent award-winning experienced firm providing Professional, Technical, Consulting and Management Services in the Planning, Design, Engineering and Construction Industry to Local, State, Federal Government Agencies, Utility Companies and Private Clients. We are dedicated to delivering innovative and sustainable solutions for a variety of projects. Employee Benefits: 100% paid base coverage (Health, Vision, & Dental insurance). 401(k) Paid Holidays Paid Sick Paid Vacation EAP - Employee Assistance Program O2EPCM, Inc. https://o2epcm.com/ NO PER DIEM. These are W2, long-term jobs with full benefits. NO relocation packages.", "summaryDescription" : "ADMINISTRATIVE ASSISTANT II at O2EPCM, Inc.. Skills: Administrative support, Data management, Report generation. Perform administrative clerical data collection tasks. Perform administrative clerical data entry tasks", "postedDate" : "2026-06-13T21:02:36.404", "createdAt" : "2026-06-13T21:02:36.404", "lastUpdated" : "2026-06-15T08:21:28.034", "ingestTimestamp" : "2026-06-13T21:02:36.404", "mongoId" : "6a2ca3b474d8ee00a09ad0a0", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 49000, "salaryAnnualMax" : 52000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Data collection", "Data entry", "Report writing", "Keyboard skills", "Administrative support", "Data management", "Report generation", "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Operational metrics", "Resource planning", "Continuous improvement", "Planning", "Design", "Engineering", "Construction Industry", "Prolog" ], "skillCount" : 19, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.8888889, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Engineering", "llmIndustryConfidence" : 0.95 }, { "id" : "6a30588bf292fd229cf42f15", "title" : "Data & Reporting Analyst", "company" : "Bosun", "salary" : { "min" : 75000.0, "max" : 105000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Mid-level Data & Reporting Analyst in Beaufort, United States, adjusted for the logistics industry and full-time onsite work." }, "location" : "Beaufort, SC", "locations" : [ "Beaufort", "SC" ], "timestamp" : "2026-06-16T06:20:20.926", "fingerprint" : "d36a9afdd959cb4b161a018c6917cbebbb7d0efa95fe3e7a642afe5629e59d4f", "source" : "breezyhr", "language" : "en", "applyUrl" : "https://bosun-25f9d5ec70da.breezy.hr/p/7655bd51a1a3-data-reporting-analyst-sql-power-bi-excel-in-office-mid-level", "externalId" : "7655bd51a1a3", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Beaufort", "state" : "South Carolina", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "32.3850708,-80.6923169" } ], "locationText" : "Beaufort, South Carolina, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 2, "experienceMaxYears" : 5, "experienceLevel" : "Mid", "technicalSkills" : "SQL, Power BI, Excel", "hardSkillsList" : [ "Data reporting", "Analytics", "System integrations" ], "hardSkills" : [ { "name" : "Data reporting", "level" : "intermediate" }, { "name" : "Analytics", "level" : "intermediate" }, { "name" : "System integrations", "level" : "intermediate" } ], "majorSkills" : "Data reporting, Analytics, System integrations", "majorSkillsList" : [ "Data reporting", "Analytics", "System integrations" ], "coreResponsibilities" : "Support data reporting, Support analytics, Support system integrations, Build dashboards", "toolProficiency" : [ "SQL", "Power BI", "Excel" ], "qualificationsBasic" : "SQL proficiency, Power BI experience", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Data Analyst Bosun is partnering with a client to hire a Data & Reporting Analyst to support data reporting, analytics, and system integrations. This position is ideal for a data analyst or business intelligence professional with strong SQL and Power BI experience who enjoys building dashboards", "summaryDescription" : "Data & Reporting Analyst at Bosun. Skills: Data reporting, Analytics, System integrations. Support data reporting. Support analytics", "createdAt" : "2026-06-15T22:12:17.760", "lastUpdated" : "2026-06-16T06:20:20.926", "ingestTimestamp" : "2026-06-15T22:12:17.760", "mongoId" : "6a30588bf292fd229cf42f15", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 75000, "salaryAnnualMax" : 105000, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ "Data reporting", "Analytics", "System integrations", "SQL", "Power BI", "Excel" ], "skillCount" : 6, "jobCategory" : "engineering", "jobSubcategory" : "data", "seniorityLevel" : "Mid", "dataQualityScore" : 0.8888889, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Logistics", "llmIndustryConfidence" : 0.95 }, { "id" : "6a3077e6f292fd229c0272cc", "title" : "Executive Assistant/Project Manager", "company" : "Integrated Dermatology", "industry" : "Executive Office", "salary" : { "min" : 65000.0, "max" : 95000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Executive Assistant/Project Manager in Boca Raton, Florida, adjusted for mid-seniority and the healthcare industry." }, "location" : "Boca Raton, FL, United States", "locations" : [ "Boca Raton", "FL", "United States" ], "timestamp" : "2026-06-16T10:31:26.957", "fingerprint" : "8a62d4bd9753cd1801682f90124908e406c463e08ef44b9bf4356645f92862c3", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/IntegratedDermatology/744000132260348-executive-assistant-project-manager-hybrid", "externalId" : "744000132260348", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Boca Raton", "state" : "Florida", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "26.3586885,-80.0830984" } ], "locationText" : "Boca Raton, Florida, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "experienceMinYears" : 2, "experienceMaxYears" : 5, "experienceLevel" : "mid", "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "Integrated Dermatology is a leading national dermatology practice that acquires and partners with dermatology practices across the United States. The culture at ID is a reflection of its people. Our environment is filled with hard-working, dynamic individuals who come together to ensure the success of our partner dermatologists. We are a growing company looking to hire apart-time or full-time Executive Assistant to provide administrative support to one of our executive team members. The Executive Assistant will also act as a project manager on various initiatives. This is an amazing opportunity to work closely with someone who approaches every day with incredible energy and enthusiasm. We are looking for someone who has an exceptional work ethic and attitude, superior communication and grammar skills, attention to detail, and organization are keys to success in this position. We ask that anyone submitting a resume have a bachelor's degree and 3-5 years of experience in a similar role. Supporting an executive who is a true entrepreneur, the ideal candidate should also be amenable to help put out all sorts of fires (but not the literal kind!). We are a dynamic group and are hoping to find someone who wants to do a great job and enjoy themselves while doing it! If you hate monotony and want to play a critical role in a company's success, this might be a great fit for you! Local candidates who reside within a short commute to our office are ideal. This is a hybrid position so there will be opportunities to work remotely as well. * Communicating with internal stakeholders * Scheduling appointments and meetings * Maintaining critical information * Managing email/communication correspondence * Preparing reports * Research/ad hoc projects * Project management * Some personal assistant tasks ## Qualifications * Minimum three years’ experience as an Executive Assistant to a C-Level Executive. * Bachelors degree (required) * Experience organizing travel arrangements. * Expert level knowledge of Microsoft Office (Word, Excel, PowerPoint, and advanced Outlook calendar management) is also essential. * Must have strong written and verbal communication skills, strong grammar and comprehension skills with close attention to detail. * Proven time management, research, organizational and problem-solving skills with the ability to prioritize and handle multiple tasks and work in a fast-paced environment. ## Additional Information Job Type: * Part-Time or Full-Time Experience: * Minimum of 3 years’ relatable experience (Required) Education: * BA/BS Degree required (Required) Integrated Dermatology and it's entities provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.", "summaryDescription" : "Executive Assistant/Project Manager at Integrated Dermatology", "postedDate" : "2026-06-15T18:12:45.000", "createdAt" : "2026-06-16T01:35:58.433", "lastUpdated" : "2026-06-16T10:31:26.957", "ingestTimestamp" : "2026-06-16T01:35:58.433", "mongoId" : "6a3077e6f292fd229c0272cc", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 65000, "salaryAnnualMax" : 95000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.8888889, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.95 }, { "id" : "6a305549f292fd229cf1ec56", "title" : "Executive Assistant/Project Manager", "company" : "Integrated Dermatology", "industry" : "Executive Office", "salary" : { "min" : 65000.0, "max" : 85000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Executive Assistant/Project Manager in Boca Raton, Florida, adjusted for mid-seniority and the healthcare industry." }, "location" : "Boca Raton, FL, United States", "locations" : [ "Boca Raton", "FL", "United States" ], "timestamp" : "2026-06-16T07:08:55.582", "fingerprint" : "c77bd8cb9ed2a06e9b28e16ae626aaa10c64871a9e3b608621faaffdc67420f6", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/IntegratedDermatology/744000132260348-executive-assistant-project-manager-hybrid", "externalId" : "744000132260348", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Boca Raton", "state" : "Florida", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "26.3586885,-80.0830984" } ], "locationText" : "Boca Raton, Florida, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "experienceMinYears" : 2, "experienceMaxYears" : 5, "experienceLevel" : "mid", "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "Integrated Dermatology is a leading national dermatology practice that acquires and partners with dermatology practices across the United States. The culture at ID is a reflection of its people. Our environment is filled with hard-working, dynamic individuals who come together to ensure the success of our partner dermatologists. We are a growing company looking to hire apart-time or full-time Executive Assistant to provide administrative support to one of our executive team members. The Executive Assistant will also act as a project manager on various initiatives. This is an amazing opportunity to work closely with someone who approaches every day with incredible energy and enthusiasm. We are looking for someone who has an exceptional work ethic and attitude, superior communication and grammar skills, attention to detail, and organization are keys to success in this position. We ask that anyone submitting a resume have a bachelor's degree and 3-5 years of experience in a similar role. Supporting an executive who is a true entrepreneur, the ideal candidate should also be amenable to help put out all sorts of fires (but not the literal kind!). We are a dynamic group and are hoping to find someone who wants to do a great job and enjoy themselves while doing it! If you hate monotony and want to play a critical role in a company's success, this might be a great fit for you! Local candidates who reside within a short commute to our office are ideal. This is a hybrid position so there will be opportunities to work remotely as well. * Communicating with internal stakeholders * Scheduling appointments and meetings * Maintaining critical information * Managing email/communication correspondence * Preparing reports * Research/ad hoc projects * Project management * Some personal assistant tasks ## Qualifications * Minimum three years’ experience as an Executive Assistant to a C-Level Executive. * Bachelors degree (required) * Experience organizing travel arrangements. * Expert level knowledge of Microsoft Office (Word, Excel, PowerPoint, and advanced Outlook calendar management) is also essential. * Must have strong written and verbal communication skills, strong grammar and comprehension skills with close attention to detail. * Proven time management, research, organizational and problem-solving skills with the ability to prioritize and handle multiple tasks and work in a fast-paced environment. ## Additional Information Job Type: * Part-Time or Full-Time Experience: * Minimum of 3 years’ relatable experience (Required) Education: * BA/BS Degree required (Required) Integrated Dermatology and it's entities provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.", "summaryDescription" : "Executive Assistant/Project Manager at Integrated Dermatology", "postedDate" : "2026-06-15T18:12:45.000", "createdAt" : "2026-06-15T23:42:24.409", "lastUpdated" : "2026-06-16T07:08:55.582", "ingestTimestamp" : "2026-06-15T23:42:24.409", "mongoId" : "6a305549f292fd229cf1ec56", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 65000, "salaryAnnualMax" : 85000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.8888889, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.95 }, { "id" : "6a3051d0f292fd229cf0732b", "title" : "Administrative Assistant", "company" : "Levanta", "industry" : "E-Commerce", "salary" : { "min" : 45000.0, "max" : 65000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Entry-level Administrative Assistant in the US Technology industry, adjusted for a remote role in California." }, "location" : "California (Remote)", "locations" : [ "California (Remote)", "Florida (Remote)", "Michigan (Remote)", "New York (Remote)", "Ohio (Remote)", "Texas (Remote)", "Utah (Remote)", "Washington (Remote)" ], "timestamp" : "2026-06-16T10:49:29.776", "fingerprint" : "19fe6b934d3e8878302bc00dbfc885cc884086b3091c481bd0c1a28a8d1c6052", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/levanta/jobs/5257642008", "externalId" : "5257642008", "industryFunction" : { }, "structuredLocations" : [ { "state" : "California", "country" : "United States", "continent" : "na", "workMode" : "remote" } ], "locationText" : "California, United States", "technicalSkills" : "Google Workspace, Slack, Notion, HRIS platforms", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement" ], "hardSkillsList" : [ "State compliance tracking", "Record keeping", "Document organization" ], "softSkillsList" : [ "Discretion" ], "hardSkills" : [ { "name" : "State compliance tracking", "level" : "intermediate" }, { "name" : "Record keeping", "level" : "intermediate" }, { "name" : "Document organization", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Discretion" } ], "majorSkills" : "Operations support, Administrative tasks, Compliance tracking", "majorSkillsList" : [ "Operations support", "Administrative tasks", "Compliance tracking" ], "coreResponsibilities" : "Monitor virtual mailbox, Route correspondence, Handle correspondence, Track state compliance requirements, Maintain state compliance requirements, Coordinate new hire merchandise shipping, Coordinate new hire swag shipping, Support internal people operations, Support admin tasks, Organize onboarding logistics, Organize documents, Maintain records, Flag items needing attention, Follow up on loose ends", "teamCollaboration" : "Internal people operations; Admin tasks", "domainKnowledge" : "State business compliance; Registered agent services; Annual reports", "domainList" : [ "state-business-compliance", "registered-agent-services", "annual-reports" ], "domainSpecificKnowledge" : [ "State business compliance", "Registered agent services", "Annual reports" ], "toolProficiency" : [ "Google Workspace", "Slack", "Notion", "HRIS platforms" ], "communicationSkills" : "Clear communication; Professional communication", "continuousLearning" : "Professional growth; Advancement opportunities", "innovationCreativity" : "Innovation encouragement; Creativity encouragement", "qualificationsBasic" : "Permanent address in hub state", "qualificationsPreferred" : "Prior experience as administrative assistant, Prior experience as virtual assistant, Prior experience as operations support, Familiarity with state business compliance, Experience with Google Workspace, Experience with Slack, Experience with Notion, Experience with standard HRIS platforms, Background supporting small teams, Background supporting remote-first teams", "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "Levanta is the leading affiliate marketing platform for marketplace sellers, helping Amazon, Shopify and Walmart brands unlock a scalable, cost-effective marketing channel through direct affiliate partnerships. With access to over 70,000 vetted publishers, influencers, affiliates, and media buyers in Levanta’s Creator Marketplace, sellers can drive high-quality external traffic to their stores, control commissions, improve organic search rankings, and benefit from referral kickbacks on sales generated by their affiliates. We're a growing team looking for a reliable, detail-oriented Administrative Assistant to help keep our day-to-day operations running smoothly. What you'll be doing: Monitoring our virtual mailbox and routing/handling correspondence Helping track and maintain state compliance requirements across multiple jurisdictions Coordinating new hire merchandise/swag shipping requests Supporting internal people operations and admin tasks (onboarding logistics, document organization, record keeping, etc.) Generally keeping things moving — flagging what needs attention, following up on loose ends, and being a dependable second set of hands You'll be a great fit if you: Are highly organized and proactive — you notice the small stuff before it becomes a problem Communicate clearly and professionally Can work independently without needing to be micromanaged Are comfortable juggling recurring tasks and one-off requests across multiple tools Treat sensitive/HR-adjacent information with discretion Nice to have: Prior experience as an administrative assistant, virtual assistant, or operations support Familiarity with state business compliance (registered agent services, annual reports, etc.) Experience with tools like Google Workspace, Slack, Notion, and standard HRIS platforms Background supporting small or remote-first teams What Levanta Offers: A dynamic and supportive work environment where innovation and creativity are encouraged. Competitive salary and benefits package. Open vacation and sick policy, take the time you need. Opportunity for professional growth and advancement within a rapidly expanding startup. A culture that values diversity, inclusion, and the impact of every team member on our success. Must have a permanent address in one of our hub states: California, Florida, New York, Ohio, Utah, Texas, Michigan, or Washington.", "summaryDescription" : "Administrative Assistant at Levanta. Skills: Operations support, Administrative tasks, Compliance tracking. Monitor virtual mailbox. Route correspondence", "postedDate" : "2026-06-15T23:20:28.019", "createdAt" : "2026-06-15T23:20:28.019", "lastUpdated" : "2026-06-16T10:49:29.776", "ingestTimestamp" : "2026-06-15T23:20:28.019", "mongoId" : "6a3051d0f292fd229cf0732b", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 45000, "salaryAnnualMax" : 65000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "State compliance tracking", "Record keeping", "Document organization", "Discretion", "Operations support", "Administrative tasks", "Compliance tracking", "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement", "State business compliance", "Registered agent services", "Annual reports", "Google Workspace", "Slack", "Notion", "HRIS platforms" ], "skillCount" : 20, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.7777778, "daysOld" : 0, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a306ca6f292fd229cfd5237", "title" : "Administrative Assistant", "company" : "Senior Lifestyle", "industry" : "Hospital And Health Care", "salary" : { "min" : 24.0, "max" : 26.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Snellville, GA, United States", "locations" : [ "Snellville", "GA", "United States" ], "timestamp" : "2026-06-16T11:18:21.680", "fingerprint" : "78741c97db77a3b98621594505024365ec064903f004a3ed6c6e1722e72e4cea", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/SeniorLifestyle1/744000132264237-administrative-assistant", "externalId" : "744000132264237", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Snellville", "state" : "Georgia", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "33.8573280,-84.0199108" } ], "locationText" : "Snellville, Georgia, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "entry", "coreResponsibilities" : "Answer telephones, Handle requests, Perform administrative tasks, Input information into computer, Maintain resident files, Verify file information, Substitute as van driver, Assist in rent collection, Assist in fee recording, Assist in fee depositing, Assist in hiring, Assist in training, Assist in onboarding new team members, Act as assistant to Executive Director, Act as assistant to Business Office Manager", "communicationSkills" : "Professional communication", "qualificationsBasic" : "Valid Driver’s License, Professional communication, Active listening skills, Flexibility, Willingness to help", "qualificationsPreferred" : "Previous administrative experience, Previous hospitality experience", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Do you have HEART? We are looking for individuals who can embrace our mission to purposely brighten and enrich the lives of those we serve with HEART; Hospitality, Excellence, Appreciation, Respect & Teamwork. In this role you will be responsible for assisting with day-to-day operational and administrative tasks. * Responsible for answering telephones and handling requests to extent that knowledge and ability allow. * Responsible for administrative tasks, including imputing info into the computer. * Responsible for maintaining resident files, including verifying all info within the file. * Act as substitute van driver when necessary. * Assist in collection, recording, and depositing rent payments and other fees. * Assist in hiring, training, and onboarding new team members. * Act as assistant to the Executive Director and Business Office Manager. ## Qualifications * No experience required, but previous administrative/hospitality experience is a plus. * You currently have a valid Driver’s License. * You are able to professionally communicate and listen to residents, guests, and coworkers. * You are flexible and eager to help out wherever you can. ## Additional Information Senior Lifestyle offers a comprehensive benefits plan to eligible team members including health, dental, vision, retirement benefits, short-term disability, long-term disability, and paid time off. All Senior Lifestyle positions are eligible to use DailyPay, an application that allows you to access your earned but unpaid wages before your next payday. Senior Lifestyle requires that all employees provide proof of COVID-19 vaccination unless exempt due to medical, religious, or personal beliefs. Government requirements or exclusions may apply. Hourly wage from $24 to $26 per hour.", "summaryDescription" : "Administrative Assistant at Senior Lifestyle. Answer telephones. 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As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? Watch Our Story: ' https://www.hdrinc.com/our-story' Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world. In the role of Administrative Project Coordinator, we'll count on you to: Type, format and organize project documents, reports, specifications and correspondence Create and maintain paper and electronic files Order insurance and monitor insurance certificates Apply company quality assurance guidelines and procedures for project document management Assist with and help coordinate meetings and presentations Exhibit professionalism with clients Work with multiple Project Managers and project teams as needed Assist with project guides, project reviews, project invoices and expense reports as needed Perform other duties as needed Preferred Qualifications Bachelor's degree Prior experience working as a project coordinator in an architecture office Proficiency in assisting with the creation of meeting minutes for project teams", "summaryDescription" : "Administrative Project Coordinator at HDR. Type project documents. Format project documents", "createdAt" : "2026-06-15T23:09:28.453", "lastUpdated" : "2026-06-16T07:39:42.723", "ingestTimestamp" : "2026-06-15T23:09:28.453", "mongoId" : "6a305799f292fd229cf3bdd6", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 65000, "salaryAnnualMax" : 85000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.6666667, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Engineering", "llmIndustryConfidence" : 0.85 }, { "id" : "69f4e0ba4c40e2acd1d89d0e", "title" : "Executive Assistant II", "company" : "Amazon Development Center U.S., Inc.", "industry" : "Administrative Support, Cloud Computing", "salary" : { "min" : 82700.0, "max" : 129800.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Seattle, Washington, USA", "locations" : [ "Seattle, Washington, USA" ], "timestamp" : "2026-06-16T05:09:48.191", "fingerprint" : "20969dfe7de70ea1643145ccc5c37c2b7f69246b14f8601fb9924079a485a978", "source" : "amazon", "language" : "en", "applyUrl" : "https://account.amazon.jobs/jobs/10408854/apply", "externalId" : "45a00c7e-3528-420f-b345-efdbdc4695cc", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Seattle", "state" : "Washington", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "47.6038321,-122.3300620" } ], "locationText" : "Seattle, Washington, United States", "employmentType" : "FULL_TIME", "remoteFriendly" : false, "workSiteFlexibility" : "onsite", "rawDescription" : "AWS is seeking a detail-oriented and self-motivated Executive Assistant to support the Vice President of Amazon Connect Decisions. This role requires someone who anticipates needs, plans proactively on behalf of the VP, and ensures the team remains focused on strategic priorities and operational excellence. This EA role demands strong attention to detail, organizational skills, and the ability to juggle multiple critical requests while meeting tight deadlines. You must handle confidential information with integrity and discretion, maintain professionalism with senior leaders inside and outside the company, and bring a good sense of humor. The position requires completing complex tasks with minimal guidance, reacting with appropriate urgency, and taking effective action without needing the complete picture. You will act as lead EA within the Amazon Connect Decisions team, providing guidance to the EA team, and will be part of the broader close-knit AAIS EA team. You will work closely with Executive Assistants and leaders across AWS and Amazon, demonstrating grace under pressure while thriving in a team environment. Success requires understanding company organization, working relationships, and cross-functional business partner roles, while staying informed about business objectives, policies, and procedures. Key job responsibilities • Manage complex calendar, scheduling, domestic and international travel arrangements • Serve as lead EA, providing mentorship and coordination with the team's other Executive Assistant • Organize, prioritize, and handle time-sensitive, confidential information, ensuring timely action on all matters • Identify process improvements to scale and create efficiency aligned with business priorities • Proactively cut through ambiguity by identifying issues and opportunities and proposing solutions • Plan and execute team activities including staff meetings, town halls, off-sites, and team events; build quarterly and annual calendars with recommendations on cadence and content • Own and maintain team SharePoint site A day in the life A day in the life of an EA is never the same, but typically includes managing a high-volume of email and scheduling requests, maintaining a complex calendar, planning domestic and international travel, tracking action items, planning events, and working closely with other Executive Assistants and with team leadership. About the team Amazon Connect Decisions helps businesses make faster, smarter decisions using AI technology. Our team builds intelligent systems that transform how companies manage their supply chain operations—from inventory planning to demand forecasting. We work on some of the most challenging problems in supply chain management, helping customers shift from reactive firefighting to proactive decision-making. You'll join a diverse team working on leading-edge AI agents and decision intelligence systems. You'll collaborate with people across AWS to help us deliver solutions that learn from customer feedback and continuously improve. And you'll experience an inclusive culture that welcomes bold ideas and empowers you to own them to completion. Basic Qualifications: - Experience with Microsoft Office products and applications - 5+ years of senior level leadership support experience Preferred Qualifications: - Experience leading process improvements - Experience in a fast-paced, high-tech company - Experience designing processes to maximize efficiency - Experience working with AI tools Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status. Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner. The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits . USA, WA, Seattle - 82,700.00 - 129,800.00 USD annually", "summaryDescription" : "Executive Assistant II at Amazon Development Center U.S., Inc.", "postedDate" : "2026-06-14T20:12:55.648", "createdAt" : "2026-06-14T20:12:55.648", "lastUpdated" : "2026-06-16T05:09:48.191", "ingestTimestamp" : "2026-06-14T20:12:55.648", "mongoId" : "69f4e0ba4c40e2acd1d89d0e", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "sourceUrl" : "https://account.amazon.jobs/jobs/10408854/apply", "salaryAnnualMin" : 82700, "salaryAnnualMax" : 129800, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Lead", "dataQualityScore" : 0.7777778, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "69ce5df99bc74574cb671a2e", "title" : "Executive Assistant II", "company" : "Texas Workforce Commission", "industry" : "Government", "salary" : { "min" : 65000.0, "max" : 95000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Executive Assistant II in Austin, TX, adjusted for senior seniority level within the government industry." }, "location" : "826734", "locations" : [ "826734", "
Austin:1411 Brazos (320TX-4000)
1411 Brazos St
Austin, 78701

" ], "timestamp" : "2026-06-15T22:31:58.439", "fingerprint" : "ba64779ca7fae56826828f4f60f525a3b71ebc5386b36ebbe5c7048c22db3a3e", "source" : "taleo", "language" : "en", "applyUrl" : "https://aa270.taleo.net/careersection/ex/jobdetail.ftl?job=33962", "externalId" : "33962", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Austin", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "30.2711286,-97.7436995" } ], "locationText" : "Austin, Texas, United States", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "Senior", "technicalSkills" : "Microsoft Office Suite, Word, PowerPoint, Excel, Outlook, Teams", "professionalSkills" : [ "Organizational skills", "Administrative operations", "Program operations", "Support services", "Business management", "Clerical administration", "Policy interpretation", "Record management", "Travel arrangements", "Human resource activities", "Distribution procedures", "Tracking procedures", "Administrative procedures", "Filing systems" ], "hardSkillsList" : [ "Administrative assistance", "Technical assistance", "Schedule management", "Meeting coordination", "Purchase requisitions", "Confidential communications", "Document verification", "Report maintenance", "Form processing", "Personnel file auditing", "Correspondence editing", "Business form adherence" ], "hardSkills" : [ { "name" : "Administrative assistance", "level" : "intermediate" }, { "name" : "Technical assistance", "level" : "intermediate" }, { "name" : "Schedule management", "level" : "intermediate" }, { "name" : "Meeting coordination", "level" : "intermediate" }, { "name" : "Purchase requisitions", "level" : "intermediate" }, { "name" : "Confidential communications", "level" : "intermediate" }, { "name" : "Document verification", "level" : "intermediate" }, { "name" : "Report maintenance", "level" : "intermediate" }, { "name" : "Form processing", "level" : "intermediate" }, { "name" : "Personnel file auditing", "level" : "intermediate" }, { "name" : "Correspondence editing", "level" : "intermediate" }, { "name" : "Business form adherence", "level" : "intermediate" } ], "majorSkills" : "Executive assistance, Administrative support, Schedule management, Confidentiality", "majorSkillsList" : [ "Executive assistance", "Administrative support", "Schedule management", "Confidentiality" ], "coreResponsibilities" : "Provide administrative assistance to Division Director, Provide technical assistance to Division Director, Manage Division Director's schedule, Assist with three department directors' schedules, Coordinate meetings and calls, Send calendar appointment invitations, Block out time slots for projects, Enter purchase requisitions for supplies, Enter purchase requisitions for training, Enter purchase requisitions for other items, Handle confidential communications, Prepare confidential information, Verify confidential documents, Process confidential reports, Maintain confidential forms, Manage records of time for direct reports, Manage records of leave for direct reports, Approve timesheets, Prepare travel arrangements, Complete travel request forms, Complete travel reimbursement forms, Adhere to travel requirements, Review Division Director's e-mail, Receive telephone calls for Division Director, Respond to inquiries regarding program processes, Respond to inquiries regarding program requirements, Assist with human resource activities, Track human resource deadlines, Calendar human resource reminders, Organize division-level personnel files, Audit division-level personnel files, Maintain confidentiality of personnel files, Develop distribution procedures, Develop tracking procedures, Ensure deadlines are met for assignments, Ensure deadlines are met for projects, Ensure deadlines are met for action plans, Ensure deadlines are met for legislative inquiries, Coordinate work between departments, Coordinate work between management, Develop administrative procedures, Oversee administrative procedures, Organize divisional digital filing systems, Organize divisional paper filing systems, Maintain divisional digital filing systems, Maintain divisional paper filing systems, Monitor office supply levels, Review correspondence, Edit documents, Perform other duties as assigned", "teamCollaboration" : "Coordinate work between departments; Coordinate work between management; Collaborative team environment", "projectManagementSkills" : [ "Overseeing administrative operations", "Tracking procedures", "Action plans" ], "domainKnowledge" : "Agency programs; Business management practices; Program processes; Program requirements; Texas resident requirements", "domainList" : [ "agency-programs", "business-management-practices", "program-processes", "program-requirements", "texas-resident-requirements" ], "domainSpecificKnowledge" : [ "Agency programs", "Business management practices", "Program processes", "Program requirements", "Texas resident requirements" ], "toolProficiency" : [ "Microsoft Office Suite", "Web application software", "Standard browsers" ], "communicationSkills" : "Communicate effectively", "documentationSkills" : "Document verification; Maintain documents; Prepare reports; Maintain forms; Business form adherence", "continuousLearning" : "Extensive opportunities for training; Extensive opportunities for development", "problemSolvingSkills" : "Problem-solving skills; Analyze work problems; Interpret complex policies; Make decisions quickly; Critical thinking", "specialRequirements" : "Up to 20% travel within Texas, Must be a Texas resident, Willing to relocate to Texas, Requires sponsorship for employment visa", "qualificationsBasic" : "Six years full-time experience in responsible position, Thorough knowledge of agency programs, Thorough knowledge of business management practices, Thorough knowledge of clerical administration, Experience organizing support services, Experience coordinating program operations, Experience analyzing work problems, Experience interpreting complex policies", "qualificationsPreferred" : "Relevant academic credits applied toward experience", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "WHO WE ARE: Texas Workforce Commission connects people with careers across the state. While we are based in Austin on the north lawn of the Texas State Capitol, we have offices statewide. We're a Family Friendly Certified Workplace with competitive salaries, extensive opportunities for training and development, and fantastic benefits. This position is located at 1411 Brazos Street, Austin, Texas in the UI and Regulation Division. TWC is not considering applications from individuals who require sponsorship for an employment visa, including those currently on student or postgraduate visas. You must be a Texas resident to work for the Texas Workforce Commission or willing to relocate to Texas. WHO YOU ARE: The Unemployment Insurance (UI) department is looking for an Executive Assistant II. The ideal candidate will have good organizational skills, strong attention to detail and the ability to handle multiple priorities while meeting strict deadlines. WHAT YOU WILL DO: This posting is for an Executive Assistant II, which performs advanced (senior-level) professional assistance work for an executive. Work involves overseeing high-level administrative operations of a division. May supervise the work of others. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment. YOU WILL BE TRUSTED TO: -Provide highly responsible administrative and technical assistance to the Division Director (DD). - Manage the DD's schedule and assist with three department directors’ schedules, including coordinating with other assistants to schedule meetings/calls, sending calendar appointment invitations, and blocking out time slots for projects/tasks. -Enter purchase requisitions as needed for supplies, training, and other items for the DD’s office. -Handle, prepare, verify, process and maintain confidential communications, information, documents, reports and forms. -Manage records of time and leave for the DD’s direct reports, and under delegation, approve timesheets. -Prepare the DD’s travel arrangements, complete request and reimbursement forms, and strictly adhere to travel requirements. -Review the DD's e-mail, receive telephone calls for the DD, and take appropriate action on the DD's behalf, including responding to inquiries regarding program processes and requirements. -Assist with human resource activities, including tracking deadlines and calendaring reminders, organizing and auditing division-level personnel files, and maintaining confidentiality. -Develop and maintain distribution and tracking procedures for the division on agency-wide assignments, special projects, action plans, and legislative inquiries to ensure that deadlines are met. -Coordinate work between departments and management. -Develop and oversee administrative procedures. -Organize and maintain divisional digital and paper administrative filing systems. -Monitor DD’s office supply levels. -Review and edit correspondence/documents with proper business form. -Perform other duties as assigned. YOU QUALIFY WITH: -Six years of full-time experience in a responsible position which provided thorough knowledge of agency programs and services; business management practices, clerical administration, and procedures; or experience in organizing and coordinating support services or program operations which included analyzing work problems and interpreting complex policies and procedures. -Relevant academic credits may be applied toward experience qualifications for this position. YOU ARE A GREAT FIT WITH: -Strong organizational, planning, and problem-solving skills in a fast-paced environment. -Proven ability to coordinate executive calendars, meetings, and conferences with attention to detail. -Proficient in the use of technology, including web application software using standard browsers and Microsoft Office Suite (Word, PowerPoint, Excel and Outlook, Teams). -Knowledge of standard business practices, applicable rules and regulations. -Ability to solve problems, make decisions quickly and communicate effectively. -A positive attitude and professional demeanor to support colleagues in achieving division goals. -Ability to work both independently and engage in a collaborative, results-oriented team environment. -Demonstrated initiative, discretion, and critical thinking in high-responsibility administrative roles. YOU GAIN: - A Family Friendly Certified Workplace. - Competitive salary: $5,239.00/month - Defined Retirement Benefit Plan - Optional 401(k) and 457 accounts - Medical Insurance - Paid time off, including time for vacation, sick and family care leave - Additional benefits for active employees can be found at https://www.ers.texas.gov/Active-Employees/Health-Benefits. Duty involves up to 20% travel within the state of Texas. VETERANS: Use your military skills to qualify for this position or other jobs! Go to www.texasskillstowork.com to translate your military work experience and training courses into civilian job terms, qualifications, and skill sets. Also, you can compare this position to military occupations (MOS) at the Texas State Auditor's Office by pasting this link into your browser: https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdf HOW TO APPLY: To be considered, please complete a State of Texas Application for Employment and apply online at www.workintexas.com or on Taleo ( Job Search ). TWC is not considering applications from individuals who require sponsorship for an employment visa, including those currently on student or postgraduate visas. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. A position utilizing this classification will be designated as security sensitive according to the Texas Labor Code, Section 301.042. United States-Texas-Austin", "summaryDescription" : "Executive Assistant II at Texas Workforce Commission. Skills: Executive assistance, Administrative support, Schedule management, Confidentiality. Provide administrative assistance to Division Director. Provide technical assistance to Division Director", "createdAt" : "2026-06-14T19:39:04.925", "lastUpdated" : "2026-06-15T22:31:58.439", "ingestTimestamp" : "2026-06-14T19:39:04.925", "mongoId" : "69ce5df99bc74574cb671a2e", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 65000, "salaryAnnualMax" : 95000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Administrative assistance", "Technical assistance", "Schedule management", "Meeting coordination", "Purchase requisitions", "Confidential communications", "Document verification", "Report maintenance", "Form processing", "Personnel file auditing", "Correspondence editing", "Business form adherence", "Executive assistance", "Administrative support", "Confidentiality", "Organizational skills", "Administrative operations", "Program operations", "Support services", "Business management", "Clerical administration", "Policy interpretation", "Record management", "Travel arrangements", "Human resource activities", "Distribution procedures", "Tracking procedures", "Administrative procedures", "Filing systems", "Overseeing administrative operations", "Action plans", "Agency programs", "Business management practices", "Program processes", "Program requirements", "Texas resident requirements", "Microsoft Office Suite", "Web application software", "Standard browsers" ], "skillCount" : 39, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Senior", "dataQualityScore" : 0.7777778, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Government", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2b1b0174d8ee00a0773a20", "title" : "Executive Assistant II", "company" : "BRAZOS BEND ELEMENTARY SCHOOL", "location" : "TEXAS-SUGAR LAND-BRAZOS BEND ELEMENTARY SCHOOL", "locations" : [ "TEXAS-SUGAR LAND-BRAZOS BEND ELEMENTARY SCHOOL", "
BRAZOS BEND ELEMENTARY SCHOOL (136)
621 CUNNINGHAM CREEK BLVD.
SUGAR LAND, 77479

" ], "timestamp" : "2026-06-15T07:08:41.271", "fingerprint" : "c163d49ceb8c7b4a06f2a7c0026696fd9e519c06e5f1df6130fdc27f45da8ddb", "source" : "taleo", "applyUrl" : "https://aa210.taleo.net/careersection/ex/jobdetail.ftl?job=193192", "externalId" : "193192", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Sugar Land", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid" } ], "locationText" : "Sugar Land, Texas, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "High School", "experienceMinYears" : 2, "experienceMaxYears" : 2, "experienceLevel" : "Junior", "technicalSkills" : "microcomputers", "professionalSkills" : [ "school system administrator" ], "hardSkillsList" : [ "filing", "data entry", "budget preparation", "clerical records", "prepare complex reports", "business office procedures", "office equipment", "office terminology", "peripheral equipment", "telephone dispatching", "radio-transmission dispatching" ], "softSkillsList" : [ "working independently, handling confidential matters, public relations, emotional control" ], "hardSkills" : [ { "name" : "filing", "level" : "intermediate" }, { "name" : "data entry", "level" : "intermediate" }, { "name" : "budget preparation", "level" : "intermediate" }, { "name" : "clerical records", "level" : "intermediate" }, { "name" : "prepare complex reports", "level" : "intermediate" }, { "name" : "business office procedures", "level" : "intermediate" }, { "name" : "office equipment", "level" : "intermediate" }, { "name" : "office terminology", "level" : "intermediate" }, { "name" : "peripheral equipment", "level" : "intermediate" }, { "name" : "telephone dispatching", "level" : "intermediate" }, { "name" : "radio-transmission dispatching", "level" : "intermediate" } ], "softSkills" : [ { "name" : "working independently, handling confidential matters, public relations, emotional control" } ], "majorSkills" : "administrative support, secretarial functions, office management, communication, organization", "majorSkillsList" : [ "administrative support, secretarial functions, office management, communication, organization" ], "coreResponsibilities" : "Provide administrative secretarial support to assigned campus. Duties include managing clerical and administrative support activities. The work involves all facets of secretarial functions, frequently working independently, dealing with complaints, disseminating of information and handling confidential matters.", "teamCollaboration" : "Ability to establish and maintain successful working relationships with fellow employees.", "toolProficiency" : [ "Microsoft Office" ], "communicationSkills" : "communicate clearly; communicate concisely; oral communication; written communication", "continuousLearning" : "Attendance at conferences and professional development is required.", "specialRequirements" : "Work involves everyday risks and discomforts which require normal safety precautions when operating equipment or performing job duties. May work prolonged or irregular hours and must be able to maintain emotional control under stress. Work is performed in an office and is subject to frequent interruptions. Some assignments involve contact with disruptive students and/or angry parents. The work mostly involves only exposure to normal, everyday risks involved in contact with children and young adults. Some assignments are subject to completion within strict time lines which may involve stress associated with time-sensitive completion of tasks. Some assignments involve moderate noise levels, high volume work flow.", "qualificationsBasic" : "High School diploma or GED. Proficiency in all general office skills such as filing, data entry, and budget preparation. Ability to maintain clerical records and prepare relatively complex reports from such records. Skill in operating microcomputers and peripheral equipment, and the software utilized in the office to which assigned.", "qualificationsPreferred" : "Minimum of 2 years of executive secretary experience. Extensive knowledge of business office procedures, practices, equipment and office terminology. Good organizational, public relations, and communication skills including the ability to communicate clearly and concisely, both orally and in writing, including telephone and/or radio-transmission dispatching communication.", "remoteFriendly" : true, "workSiteFlexibility" : "Hybrid", "rawDescription" : "Job Overview Provide administrative secretarial support to assigned campus. Duties include managing clerical and administrative support activities. The work involves all facets of secretarial functions, frequently working independently, dealing with complaints, disseminating of information and handling confidential matters. Position Description Essential Duties and Responsibilities Plan, initiate, assign to others or carry to completion secretarial and administrative support activities Relieve a senior school system administrator of routine administrative tasks Ensure smooth and efficient day-to-day operation of the school, department, section or branch to which assigned Manage office and coordinate clerical/secretarial activities Order supplies and maintains supply records Schedule office routines and clerical/secretarial work flow Schedule appointments, interviews, reserving room/space as required Supervisory Responsibilities None Qualification Requirements To perform this job successfully, an individual must be able to perform each of the above essential duties satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or abilities, required unless otherwise stated as preferred. Reasonable accommodations may be made to enable individuals with disabilities to perform the essentials functions. High School diploma or GED Minimum of 2 years of executive secretary experience preferred Proficiency in all general office skills such as filing, data entry, and budget preparation Ability to maintain clerical records and prepare relatively complex reports from such records. Ability to establish and maintain successful working relationships with fellow employees Extensive knowledge of business office procedures, practices, equipment and office terminology Skill in operating microcomputers and peripheral equipment, and the software utilized in the office to which assigned Good organizational, public relations, and communication skills including the ability to communicate clearly and concisely, both orally and in writing, including telephone and/or radio-transmission dispatching communication Physical Requirements/Working Conditions The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in classrooms, offices, work stations and meeting rooms. The position requires occasional walking, standing, sitting, bending, stooping, kneeling, crouching, crawling, and lifting/carrying work related items weighing less than 40 pounds, such as books, papers and presentation materials. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus. Attendance at conferences and professional development is required. Work involves everyday risks and discomforts which require normal safety precautions when operating equipment or performing job duties. May work prolonged or irregular hours and must be able to maintain emotional control under stress. Additional Information Work is performed in an office and is subject to frequent interruptions. Some assignments involve contact with disruptive students and/or angry parents. The work mostly involves only exposure to normal, everyday risks involved in contact with children and young adults. Some assignments are subject to completion within strict time lines which may involve stress associated with time-sensitive completion of tasks. Some assignments involve moderate noise levels, high volume work flow. This position might offer flexible work options, the incumbent might have the option to work some days in the office and some days remotely from their home at the discretion of their leader. TEXAS-SUGAR LAND", "summaryDescription" : "Executive Assistant II at BRAZOS BEND ELEMENTARY SCHOOL. Skills: administrative support, secretarial functions, office management, communication, organization. Provide administrative secretarial support to assigned campus. Duties include managing clerical and administrative support activities. 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As a rapidly growing and highly successful company, Unitek is also a great place to pursue a rewarding and challenging career. We offer a competitive salary, generous benefits, unlimited growth potential, and a collegiate work environment. We are looking for an Academic Administrative Assistant to join our team. This position will be coordinating and balancing the needs of a diverse student population and faculty, and managing multiple medical materials, personnel files, and excel files. This position needs the ability to adapt, direct and multi-task, and should demonstrates exemplary lab and organizational skills. * Assist with maintaining information, and tracking documents for academic RN and PN departments * Assist with scanning of documents for academics * Operates a variety of office equipment; computer, printer, photocopies, facsimile, scanner and calculator * Assists in maintaining and updating of existing academic files. * Assist with updating program specific forms * Responsible for auditing faculty & student files for academic programs and notifies appropriate individuals of missing or outdated documentation * Ability to travel to different campuses as needed * Other duties as assigned ## Qualifications * High school or equivalent certificate * Ability to maintain records * Willing to learn & maintain information on Microsoft Excel and Microsoft Word * Ability to multi-tasks simultaneously * Must be capable of communicating effectively verbally and in writing * Has medical terminology knowledge or work experience in health care ## Additional Information We Offer (for Full Time): * Medical, Dental and Vision starting the 1st of the month following 30 days of employment * 2 Weeks’ starting Vacation per year. Increasing based on years of service with company * 12 paid Holidays and 2 Floating Holiday * 401K with a Company Match * Company Paid Life Insurance at 1x’s your annual salary * Leadership development and training for career advancement * Tuition assistance and Forgiveness for you and your family up to 100% depending on program", "summaryDescription" : "Academic Administrative Assistant at Unitek Learning. Skills: Academic administration, File management. Maintain information for academic departments. 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As a rapidly growing and highly successful company, Unitek is also a great place to pursue a rewarding and challenging career. We offer a competitive salary, generous benefits, unlimited growth potential, and a collegiate work environment. We are looking for an Academic Administrative Assistant to join our team. This position will be coordinating and balancing the needs of a diverse student population and faculty, and managing multiple medical materials, personnel files, and excel files. This position needs the ability to adapt, direct and multi-task, and should demonstrates exemplary lab and organizational skills. * Assist with maintaining information, and tracking documents for academic RN and PN departments * Assist with scanning of documents for academics * Operates a variety of office equipment; computer, printer, photocopies, facsimile, scanner and calculator * Assists in maintaining and updating of existing academic files. * Assist with updating program specific forms * Responsible for auditing faculty & student files for academic programs and notifies appropriate individuals of missing or outdated documentation * Ability to travel to different campuses as needed * Other duties as assigned ## Qualifications * High school or equivalent certificate * Ability to maintain records * Willing to learn & maintain information on Microsoft Excel and Microsoft Word * Ability to multi-tasks simultaneously * Must be capable of communicating effectively verbally and in writing * Has medical terminology knowledge or work experience in health care ## Additional Information We Offer (for Full Time): * Medical, Dental and Vision starting the 1st of the month following 30 days of employment * 2 Weeks’ starting Vacation per year. Increasing based on years of service with company * 12 paid Holidays and 2 Floating Holiday * 401K with a Company Match * Company Paid Life Insurance at 1x’s your annual salary * Leadership development and training for career advancement * Tuition assistance and Forgiveness for you and your family up to 100% depending on program", "summaryDescription" : "Academic Administrative Assistant at Unitek Learning. Skills: Academic administration, File management. Maintain information for academic departments. Track documents for academic departments", "postedDate" : "2026-06-15T22:28:11.000", "createdAt" : "2026-06-16T01:41:17.242", "lastUpdated" : "2026-06-16T14:11:14.399", "ingestTimestamp" : "2026-06-16T01:41:17.242", "mongoId" : "6a307e77f292fd229c050417", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 38000, "salaryAnnualMax" : 48000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Scanning documents", "Auditing files", "Academic administration", "File management", "Organizational skills", "Healthcare education", "Office computer", "Printer", "Photocopier", "Facsimile", "Scanner", "Calculator" ], "skillCount" : 12, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 1.0, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Education", "llmIndustryConfidence" : 0.92 }, { "id" : "6a2c6c3e74d8ee00a0917b4b", "title" : "Administrative Assistant", "company" : "Centennial Real Estate Company LLC", "industry" : "Real Estate", "salary" : { "min" : 54979.0, "max" : 60000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Centennial", "locations" : [ "Centennial" ], "timestamp" : "2026-06-16T04:56:19.872", "fingerprint" : "ea199c1cb5f21544b4b5cde25adcb5edf0f6780fbe8fe101e837db77bff1fffb", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/centennial/jobs/5153722007", "externalId" : "5153722007", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Centennial", "state" : "Colorado", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "39.5791550,-104.8769227" } ], "locationText" : "Centennial, Colorado, United States", "employmentType" : "FULL_TIME", "technicalSkills" : "MS Office, Outlook, Word, Excel, Yardi, MRI", "professionalSkills" : [ "Office administration", "Data entry", "Record keeping", "Insurance 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"Organizational skills" }, { "name" : "Time management skills" }, { "name" : "Verbal communication skills" }, { "name" : "Written communication skills" }, { "name" : "Independent work ability" }, { "name" : "Teamwork ability" }, { "name" : "Manages competing" }, { "name" : "Dealing with delays" }, { "name" : "Patience" }, { "name" : "Listening skills" }, { "name" : "Interpersonal skills" }, { "name" : "Personable" }, { "name" : "Attentive" }, { "name" : "Confidentiality" } ], "majorSkills" : "Office administration, Customer service, Record keeping", "majorSkillsList" : [ "Office administration", "Customer service", "Record keeping" ], "coreResponsibilities" : "Keep official records, Execute in accordance with standard procedures, Provide administrative support to General Manager, Provide administrative support to department managers, Order office supplies, Receive mail, Distribute mail, Oversee shipping, Oversee postage, Maintain office equipment, Uphold safe office environment, Uphold clean office environment, Greet visitors, Direct visitors, Answer phone calls, Refer inquiries to correct personnel, Maintain tenant contact information, Manage insurance documentation for mall tenants, Manage insurance documentation for contractors, Coordinate tenant requests, Coordinate contractor requests, Accept rent payments, Document rent payments, Send rent payments to lockbox, Collect customer traffic numbers, Input customer traffic numbers, Report customer traffic numbers, Organize lease files, Organize lease documentation, Maintain controlled access, Issue visitor badges, Verify insurance requirements, Keep Emergency Communication System up to date, Respond promptly to customer needs, Respond promptly to service requests, Respond promptly to assistance requests, Review monthly rent roll, Issue manual bills for charge backs, Coordinate posting with Accounting Department, Collect tenant sales, Input tenant sales, Generate New Vendor request forms, Submit New Vendor request forms, Generate W9s, Submit W9s, Review accounts, Code invoices, Submit invoices for payment, Submit Open/Close notices, Follow up with tenants on past due balances, Prepare correspondence, Prepare tenant notices, Prepare late letters, Maintain asset register, Complete personal property tax requirements, Maintain OFAC search files, Monitor utility invoices, Respond to Energy Management Consultant, Participate in annual property strategic meetings, Participate in initiative goal setting meetings, Perform other duties as assigned", "teamCollaboration" : "Work with management; Work with staff; Coordinate with Accounting Department", "domainKnowledge" : "Real estate; Property management; Mall operations; Tenant relations; Contractor relations; Lease documentation; Personal property tax; OFAC regulations", "domainList" : [ "real-estate", "property-management", "mall-operations", "tenant-relations", "contractor-relations", "lease-documentation", "personal-property-tax", "ofac-regulations" ], "domainSpecificKnowledge" : [ "Real estate", "Property management", "Mall operations", "Tenant relations", "Contractor relations", "Lease documentation", "Personal property tax", "OFAC regulations" ], "toolProficiency" : [ "MS Office", "Outlook", "Word", "Excel", "Yardi", "MRI" ], "communicationSkills" : "Verbal communication; Written communication", "documentationSkills" : "Record keeping; Insurance documentation; Lease documentation; Asset register; Vendor documentation", "problemSolvingSkills" : "Dealing with frequent change; Dealing with delays; Dealing with unexpected events", "specialRequirements" : "Work varying schedules, Work public holidays, 100% in-office work", "qualificationsBasic" : "High school diploma required, 2–3 Years of Customer Service experience required, Proficiency in MS Office programs, Basic office support skills, Basic math skills, Ability to maintain confidentiality, Attendance/Punctuality", "qualificationsPreferred" : "Associate degree preferred, Equivalent work experience, Yardi/MRI experience preferred", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "The Administrative Assistant keeps official records and executes in accordance with established standard operation procedures in conjunction with other management and staff. Provides administrative support to the General Manager and department managers. PRINCIPAL JOB ACTIVITIES: General office administration including but not limited to; ordering office supplies, receiving and distributing mail, overseeing shipping and postage for the office, and maintaining office equipment while upholding a safe and clean office environment, greeting and directing visitors, and answering phone calls and referring inquiries to correct office personnel. Maintain tenant contact information. Manage and maintain insurance documentation for mall tenants and contractors performing work on property in compliance with the requirements outlined in the lease or corporate policy. Coordinate before/after hour tenant or contractor requests. Accept and document all rent payments received in management office and send to lockbox. Collect and maintain customer traffic numbers for the center, including monthly reporting, if applicable. Organize lease files and documentation for the property in accordance with policy and procedure. Maintain controlled access by issuing visitor badges and verifying insurance requirements are met. Keep Emergency Communication System for tenants and staff up to date. Respond promptly to customer needs and to requests for service and assistance. Review monthly rent roll, issue manual bills for charge backs and coordinate posting with Accounting Department. Collect and input tenant sales into Yardi/MRI. Generate and submit New Vendor request forms and W9s. Accounts Payable; review, code and submit invoices for payment. Submit Open/Close notices for store openings or closures. Accounts Receivable; follow up with local/regional tenants on past due balances. Prepare correspondence as directed, tenant notices, late letters, etc. Maintain asset register to complete personal property tax requirements. Maintain Office of Foreign Assets Control (OFAC) search files, if applicable. Monitor utility invoices and respond to Energy Management Consultant (Engie) for exception billings. Participate in annual property strategic and initiative goal setting meetings. Other duties as assigned. The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. REQUIREMENTS: High school diploma required. Associate degree preferred, or equivalent work experience. Minimum of 2–3 Years of Customer Service experience required. Yardi/MRI experience preferred. Must be able and willing to work varying schedules, which may include public holidays. Comfortable working in a fast paced, highly dynamic work environment. Excellent interpersonal, organizational, time management, verbal, and written communication skills. Ability to work and learn independently and in a team situation; self-motivated, proactive individual with a positive attitude. Manages competing demands; able to deal with frequent change, delays, or unexpected events. Strong attention to detail and ability to follow through. Proficiency in MS Office programs (Outlook, Word, Excel etc.), basic office support skills (telephone, filing, data entry) and basic math skills. Patience and listening skills to respond appropriately and interact positively with upset customers. Interpersonal skills to create a pleasant experience for all customers, such as being personable and attentive. Must be able to maintain the highest level of confidentiality; keep internal information and records confidential. Attendance/Punctuality - consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position. Pay Range $26.44—$28.85 USD Centennial is a retail real estate owner and operator with a national portfolio of shopping, dining, entertainment and mixed-use destinations as well as a full-service property management platform serving third-party owners. With over 300 employees nationwide, the firm now operates 20 million square feet of mixed-use destinations in 16 states. Since 1997, Centennial has played a pivotal role in shaping the evolution of American retail by creating a superior multi-faceted shopping experience with properties that serve not only as a place of commerce, but as a place of community. #centennial #createdbycentennial Centennial does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Centennial to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Centennial will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies. All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.", "summaryDescription" : "Administrative Assistant at Centennial Real Estate Company LLC. 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And each of us is responsible for honoring our commitment to excellence, pushing the boundaries and transforming the patient experience, every day. ## We all have the power to help, heal and change lives — beginning with our own. That’s the power of the Cleveland Clinic Health System team, and ****The Power of Every One.**** ### Job Title Clinical Administrative Assistant II ### Location Mayfield Hts ### Facility Hillcrest Hospital ### Department Pulmonary Medicine-Integrated Hospital Care Institute ### Job Code B99911 ### Shift Days ### Schedule 8:00am-5:00pm ### Job Summary ### Job Details Join Cleveland Clinic and experience world-class healthcare at its best. Cleveland Clinic Hillcrest Hospital is a proud Magnet Hospital awarded by the American Nurses Credentialing Center, the highest honor an organization can receive for professional nursing practice. Here, you will work alongside a dedicated team of caregivers, receive endless support and appreciation, and build a rewarding career. As a Clinical Administrative Assistant in the Pulmonary Medicine Department, you will provide comprehensive support to medical staff, helping ensure efficient operations and a safe, high-quality patient experience. Responsibilities and patient interactions will vary based on the provider’s practice and the specific needs of pulmonary care. This role offers a valuable opportunity to collaborate with physicians, nurses, and staff while expanding your knowledge of pulmonary medicine and contributing to the delivery of specialized, patient-centered care. **A caregiver in this position works days from 8:00 a.m. – 5:00 p.m. Start/End times may vary. No weekends or holidays.** A caregiver who excels in this role will: **Patient Facing** * Manage incoming correspondence for disbursement to the appropriate practice. * Serve as the first point of contact for outside and internal referrals and patient/family inquiries, and triage appropriately. * Manage external medical records, including initial and follow-up phone calls and entering images into the EPIC system. * Effectively document and convey patient matters to appropriate medical professionals and initiate pending order and labs, etc. * Manage physician clinic schedules, including slot management and reconciling scheduling errors. * Collect insurance information, forward it to Patient Financial Advisors and follow-up as required. * Assist patients with check-in for virtual appointments. * Initiate patient referral processes and monitor referrals for empaneled patients. * Assist with messages and inbound calls. **Administrative** * Respond to provider’s emails and manage staff out-of-office arrangements. * Respond to referral emails * Schedule meetings, manage travel and reimbursement processes, and assist with recertification/licensing renewal. * Offer IT assistance. * Arrange and execute all department events and manage incoming mail. * Take and transcribe meeting minutes. Minimum qualifications for the ideal future caregiver include: * High school diploma or GED * Three years of office experience in a professional setting or associate’s degree and one year of experience * Experience using Microsoft Office Suite products (Outlook, Word, Excel, and Power Point) * Experience with Medical records * EPIC training completion within one year of hire * Completion of on-line Skills Assessment for demonstrated proficiency level. * Demonstrate exceptional clerical, communication, and organizational skills. Preferred qualifications for the ideal future caregiver include: * Associate’s degree * Typing proficiency with accuracy * Healthcare experience **Physical Requirements:** * Ability to perform work in a stationary position for extended periods * Ability to operate a computer and other office equipment * Ability to travel throughout the hospital system * Ability to communicate and exchange accurate information * In some locations, the ability to move up to 20 pounds **Personal Protective Equipment:** * Follows standard precautions using personal protective. The policy of Cleveland Clinic Health System and its system hospitals (Cleveland Clinic Health System) is to provide equal opportunity to all of our caregivers and applicants for employment in our drug free environment. All offers of employment are followed by testing for controlled substances. Cleveland Clinic Health System administers an influenza prevention program. You will be required to comply with this program, which will include obtaining an influenza vaccination on an annual basis or obtaining an approved exemption. Decisions concerning employment, transfers and promotions are made upon the basis of the best qualified candidate without regard to color, race, religion, national origin, age, sex, sexual orientation, marital status, ancestry, status as a disabled or Vietnam era veteran or any other characteristic protected by law. Information provided on this application may be shared with any Cleveland Clinic Health System facility. If applying for a Florida position, please see the following website for more information on the background screening requirements required by the Agency of Health Care Administration: [_https://info.flclearinghouse.com/_](https://info.flclearinghouse.com/) Please review the [_Equal Employment Opportunity poster_](https://www.eeoc.gov/know-your-rights-workplace-discrimination-illegal). 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For nearly two decades, we have led our industry and worked at the frontier of applying AI/ML to investment management. We have become a multibillion-dollar asset manager, and we have ambitious goals for the future. Your colleagues will include internationally recognized experts in artificial intelligence and machine learning research as well as highly experienced finance and technology professionals. The people who shape our company come from other backgrounds, including concert music performances, humanitarian aid, opera singing, sports writing, and BMX racing. You will be part of a team that loves to succeed together. In addition to our enriching and collegial working environment, we offer highly competitive compensation and benefits packages, technology talks by our experts, a beautiful modern office, daily catered lunches, and more. As an Administrative Assistant, you will provide high-impact support to senior leaders at Voleon. In this role, you may directly support up to four senior executives in our Research & Engineering organization. You will amplify their impact by managing day-to-day operations, enabling focus on the most important strategic priorities. RESPONSIBILITIES - Provide proactive administrative support to senior executives (Research & Engineering leaders), acting as a trusted partner and point of contact - Manage complex calendars, meetings, and communications, resolving conflicts and anticipating needs - Coordinate domestic and international travel and handle related expense reporting - Plan and support on-site and virtual meetings and events, including logistics, materials, room setup, visitors, and catering - Support light project management activities (tracking action items, follow-ups, and status) and partner closely with Executive Support colleagues to provide cohesive support to the leadership team - Continuously identify and implement opportunities to streamline administrative processes and enhance team efficiency - Handle confidential and non-routine information with the utmost care and discretion - Provide responsive assistance to colleagues, clients, and vendors as requested - Assist with project management, research, and IT support as required REQUIREMENTS - 3+ years of experience in administrative support; experience with technology leaders preferred - Proven experience supporting multiple senior executives in both in-person and remote environments - Strong organizational skills with the ability to manage multiple tasks, deadlines, and priorities with exceptional attention to detail - Excellent written and verbal communication skills; professional, clear, and courteous in all interactions - Meticulous attention to detail and accuracy - Ability to manage tasks independently, prioritize effectively, and adapt to changing demands - Demonstrated sense of urgency, flexibility, and comfort navigating changing priorities in a fast-paced environment - Proficiency with MS Outlook calendaring, Word, Excel, and PowerPoint; experience with Atlassian and other Agile Project Management tools (Jira, Confluence, Smartsheet) is a plus - Experience with GenAI tools and technologies is a plus - Expected to work onsite Tuesday–Thursday, with flexibility to work onsite additional days as needed - Authorization to work in the United States; Bachelor’s degree is a plus - Proficiency in MS Outlook, Word, Excel, and PowerPoint (Atlassian and GenAI experience are a plus) - Bachelor’s degree (preferred but not required) - Authorized to work in the United States “FRIENDS OF VOLEON” CANDIDATE REFERRAL PROGRAM If you have a great candidate in mind for this role and would like to have the potential to earn $7,500 if your referred candidate is successfully hired and employed by The Voleon Group, please use this form https://voleon.com/referrals/ to submit your referral. For more details regarding eligibility, terms and conditions please make sure to review the Voleon Referral Bonus Program https://voleon.com/assets/Voleon-Referral-Bonus-Program.pdf. EQUAL OPPORTUNITY EMPLOYER The Voleon Group is an Equal Opportunity employer. Applicants are considered without regard to race, color, religion, creed, national origin, age, sex, gender, marital status, sexual orientation and identity, genetic information, veteran status, citizenship, or any other factors prohibited by local, state, or federal law.", "summaryDescription" : "Administrative Assistant at Voleon", "createdAt" : "2026-06-14T20:12:10.513", "lastUpdated" : "2026-06-16T04:31:46.542", "ingestTimestamp" : "2026-06-14T20:12:10.513", "mongoId" : "6a2c76fa74d8ee00a093b687", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 70000, "salaryAnnualMax" : 80000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2cd71e74d8ee00a0a4054a", "title" : "Administrative Assistant", "company" : "Hinge Health", "industry" : "Business Enablement", "salary" : { "min" : 35.38, "max" : 53.08, "currency" : "USD", "frequency" : "Yearly" }, "location" : "San Francisco-HQ", "locations" : [ "San Francisco-HQ" ], "timestamp" : "2026-06-16T02:28:21.822", "fingerprint" : "1877b9287952f241fdd7dadd3bb381495e900bb717ca4daa9c3ad3c56d0e14de", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/hinge-health/d3a9efc8-d53c-4441-ae69-ce6897ed29e3/application", "externalId" : "d3a9efc8-d53c-4441-ae69-ce6897ed29e3", "industryFunction" : { }, "structuredLocations" : [ { "city" : "San Francisco", "state" : "California", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "37.7879363,-122.4075201" } ], "locationText" : "San Francisco, California, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 4, "experienceMaxYears" : 5, "experienceLevel" : "Mid", "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "THE OPPORTUNITY We are seeking a proactive and detail-oriented Administrative Assistant to enhance the efficiency and organization of our CFO, Finance leadership team and Chief Medical Officer. In this role, you will support executives by streamlining their workflow, optimizing their time, and ensuring organizational goals are met. You will collaborate closely with Executive Assistant, Administrative Assistants and Workplace to ensure smooth daily operations. Your contributions will directly impact the team’s productivity and create a more efficient work environment. WHAT YOU'LL ACCOMPLISH - Calendar Management: Independently manage senior executives' calendars, schedule meetings efficiently, and resolve conflicts proactively. - Meeting Coordination: Handle meeting requests and logistics, ensuring timely communication and seamless execution of in-person and virtual meetings. - Event Management: Organize logistics for events, offsites, and dinners, including venue bookings, catering, and technical arrangements. - Effective Communication: Serve as a trusted liaison between executives, internal teams, and external partners, ensuring clarity and professionalism in all communications. - Collaboration: Work with Workplace Coordinators and EAs to plan and execute all event logistics, ensuring successful meetings and events. - Travel & Expense Management: Assist in booking travel and accommodations for executives, and manage expense reports through Navan for select VPs and Senior Directors, ensuring timely and accurate processing. - This is a non-exempt position HINGE HEALTH HYBRID MODEL We believe in leveraging the benefits of both remote and in-office work. Employees in hybrid roles are required to be in the office 3 days a week (Tuesday, Wednesday, Thursday). BASIC QUALIFICATIONS - 4+ years of experience as an Administrative Assistant, supporting teams or mid-level executives. - 4+ years of proficiency in Google Workspace (Docs, Sheets, Calendar). - 4+ years of experience coordinating complex travel arrangements, managing expenses, and overseeing meeting logistics. PREFERRED QUALIFICATIONS - Meticulous Attention to Detail: Consistently produces high-quality, accurate work in communications, meeting logistics, and expense tracking. - Exceptional Time Management: Effectively prioritizes multiple tasks to meet deadlines. - Resourceful Problem-Solving: Proactively addresses logistical challenges and ensures smooth day-to-day operations. - Customer-Focused Mindset: Has a track record of providing exceptional support to both internal teams and external partners, consistently offering professional and reliable assistance by building strong relationships and exceeding expectations in customer service. - Adaptability and Flexibility: Embraces change, learns new tasks quickly, and adjusts to evolving situations with ease. - Strong Organizational Skills: Efficiently manages multiple tasks and priorities, ensuring that deadlines are met and operations run smoothly. - Excellent Communication Skills: Communicates clearly and concisely, actively listens, and builds effective relationships through strong verbal and written communication. ABOUT HINGE HEALTH At Hinge Health, we’re using technology to scale and automate the delivery of healthcare – starting with musculoskeletal (MSK) conditions, which affect over 1.7 billion people worldwide. With an AI-powered human-centered care model, Hinge Health leverages cutting-edge technology to improve outcomes, experiences and costs to help people move beyond their pain. The platform addresses a broad spectrum of MSK care – from acute injury, to chronic pain, to post-surgical rehabilitation – through personalized, evidence-based care. As the preferred partner to 50+ health plans, PBMs and other ecosystem partners, Hinge Health is available to over 20 million people across more than 2,550 employers. The company is headquartered in San Francisco with additional offices in Montreal and Bangalore. Learn more at http://www.hingehealth.com/http://www.hingehealth.com WHAT YOU'LL LOVE ABOUT US - Inclusive healthcare and benefits: On top of comprehensive medical, dental, and vision coverage, we offer employees and their family members help with gender-affirming care, tools for family and fertility planning, and travel reimbursements if healthcare isn’t available where you live. - Planning for the future: Start saving for the future with our traditional or Roth 401k retirement plan options which include a 2% company match. - Modern life stipends: Manage your own learning and development CULTURE & ENGAGEMENT Hinge Health is an equal opportunity employer and prohibits discrimination and harassment of any kind. We make employment decisions without regards to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability status, pregnancy, or any other basis protected by federal, state or local law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. We provide reasonable accommodations for candidates with disabilities. If you feel you need assistance or an accommodation due to a disability, let us know by reaching out to your recruiter. By submitting your application you are acknowledging we are using your personal data as outlined in the personnel and candidate privacy policy. https://www.hingehealth.com/about/personnel-and-candidate-privacy-policy/ Beware of Phishing Attempts: We've noticed an increase in phishing where fraudsters impersonate employees and send fake job offers to steal sensitive information. We'll never ask for financial details during the hiring process and only use \"@hingehealth.com http://hingehealth.com\" emails. If you receive a suspicious offer, stop communication and report it to the US FBI Internet Crime Complaint Center. To verify an email from our recruiting team, forward it to security@hingehealth.com https://app.ashbyhq.com/admin/organizational-settings/theme#.", "summaryDescription" : "Administrative Assistant at Hinge Health", "createdAt" : "2026-06-14T19:30:32.195", "lastUpdated" : "2026-06-16T02:28:21.822", "ingestTimestamp" : "2026-06-14T19:30:32.195", "mongoId" : "6a2cd71e74d8ee00a0a4054a", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMax" : 53, "salaryBand" : "<30k", "hasSalary" : false, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.95 }, { "id" : "694ae6e870f0b99d589b3abf", "title" : "Executive Assistant & DCS Coordinator (HR Title: Administrative Specialist II)", "company" : "SMU", "salary" : { "min" : 60000.0, "max" : 85000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline data for Administrative Specialist II in Dallas, adjusted for mid-seniority in the education industry." }, "location" : "TX-Dallas", "locations" : [ "TX-Dallas" ], "timestamp" : "2026-06-15T22:14:35.056", "fingerprint" : "ebcecc9d7b9e7dd19c72156da96afbf52471ebe25b1520af65dc14c04e6feefb", "source" : "taleo", "language" : "en", "applyUrl" : "https://smu.taleo.net/careersection/ex/jobdetail.ftl?job=73871", "externalId" : "73871", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Dallas", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "32.7762719,-96.7968559" } ], "locationText" : "Dallas, Texas, United States", "employmentType" : "FULL_TIME", "remoteFriendly" : false, "rawDescription" : "Salary Range: Salary commensurate with experience and qualifications About SMU SMU’s more than 12,000 diverse, high-achieving students come from all 50 states and over 80 countries to take advantage of the University’s small classes, meaningful research opportunities, leadership development, community service, international study and innovative programs. SMU serves approximately 7,000 undergraduates and 5,000 graduate students through eight degree-granting schools: Dedman College of Humanities and Sciences , Cox School of Business , Lyle School of Engineering , Meadows School of the Arts , Simmons School of Education and Human Development , Dedman School of Law , Perkins School of Theology and Moody School of Graduate and Advanced Studies . SMU is data driven, and its powerful supercomputing ecosystem – paired with entrepreneurial drive – creates an unrivaled environment for the University to deliver research excellence. Now in its second century of achievement, SMU is recognized for the ways it supports students, faculty and alumni as they become ethical, enterprising leaders in their professions and communities. SMU’s relationship with Dallas – the dynamic center of one of the nation’s fastest-growing regions – offers unique learning, research, social and career opportunities that provide a launch pad for global impact. SMU is nonsectarian in its teaching and committed to academic freedom and open inquiry. About the Position: This role is an on-campus, in-person position. The Executive Assistant and Dedman College Scholar (DCS) Coordinator provides high-level administrative and programmatic support to the Dean and Assistant Dean of Recruitment of Dedman College at SMU. This role manages complex calendars, coordinates travel, assists with event planning, and serves as the primary point of contact for both internal and external inquiries. This position supports the Dedman College Scholars Program, including scholar recruitment, interviews, communications, and event logistics. The role also provides administrative support to the Dallas Institute of Humanities and Culture, the SMU debate program, and the Dean’s Suite, ensuring smooth day-to-day operations while delivering meaningful programming for high-achieving students . Essential Functions: Exec & Admin Support: Manage the Asst Dean’s calendar, scheduling meetings, prioritizing requests, and coordinating logistics. Act as first point of contact for Dedman College programs, assisting visitors, managing the general inbox and phone line, and addressing walk-in inquiries. Travel Reconciliation, light administrative support to the Dallas Institute and the SMU debate program. Admissions and Event Management: Support administrative processes for DCS and alumni events, campus visits, and other recruiting and outreach initiatives. Assist with mailings, communications, and logistics for prospective and current students. Oversee recruiting expenses and ensure accurate tracking and approvals. Assist the Assistant Dean and Dean with operational and logistical tasks as needed. Event Management & Support: Collaborate with the Dedman College Undergraduate Recruiting team to plan and execute on-campus and in-person events with focus on operational and administrative tasks. Prepare materials, manage registration, and troubleshoot as needed. Cross-Office Collaboration & Administrative Management: Work with operational partners within Dedman College and across SMU to ensure seamless logistics. Serve as backup for the Dean’s Suite Admin regarding Time Access approvals for student workers. Provide ongoing administrative support for the Dallas Institute and SMU debate program, including processing POs and payment requests. Perform additional tasks/duties as assigned to support the Dean’s Office and Dedman College initiatives. Occasional evening/weekend hours are required. Education and Experience: A Bachelor’s degree is required. A minimum of three (3) years of experience is required. Professional work experience required in environments where organization, details, verbal and written communication, and customer service were key to success. Knowledge, Skills and Abilities: Candidate must demonstrate excellent verbal, written, and interpersonal communication skills to engage effectively in a diverse community. A strong customer service orientation, flexibility, and the ability to adapt quickly to changing priorities are essential. Candidate must also possess strong written communication skills, with the ability to convey information clearly and concisely in written form and maintain a high level of attention to detail in grammar, spelling, and data accuracy. Candidate must possess strong problem-solving skills with the ability to identify and analyze problems, as well as devise solutions. Must also have strong organizational, planning and time management skills. Candidate must demonstrate high proficiency with Microsoft Office, particularly Outlook, Word, and Excel, as well as a working knowledge of Canva. Strong technical aptitude and the ability to quickly learn new software are essential. Candidate familiarity with PeopleSoft and CRM systems such as Slate is preferred. Candidate must submit cover letter and resume (pdf format) for full consideration. Physical and Environmental Demands: Sit for long periods of time Bend, stand Reach above shoulders Handle objects (dexterity) Carry/lift over 25-50 lbs. Deadline to Apply: Priority consideration may be given to submissions received by November 24, 2025. This position is open until filled. Candidate must submit cover letter and resume (pdf format) for full consideration. EEO Statement SMU is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity and expression. Benefits: SMU offers staff a broad, competitive array of health and related benefit s. In addition to traditional benefits such as health, dental, and vision plans, SMU offers a wide range of wellness programs to help attract, support, and retain our employees whose work continues to make SMU an outstanding education and research institution. SMU is committed to providing an array of retirement programs that benefit and protect you and your family throughout your working years at SMU and, if you meet SMU's retirement eligibility criteria, during your retirement years after you leave SMU. The value of learning at SMU isn't just about preparing our students for the future. Employees have access to a wide variety of professional and personal development opportunities , including tuition benefits . USA-TX-Dallas", "summaryDescription" : "Executive Assistant & DCS Coordinator (HR Title: Administrative Specialist II) at SMU", "createdAt" : "2026-06-14T18:45:48.736", "lastUpdated" : "2026-06-15T22:14:35.056", "ingestTimestamp" : "2026-06-14T18:45:48.736", "mongoId" : "694ae6e870f0b99d589b3abf", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 60000, "salaryAnnualMax" : 85000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.6666667, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Education", "llmIndustryConfidence" : 0.95 }, { "id" : "69e1043a2beec4dd3def1c54", "title" : "Executive Assistant II, ASCS", "company" : "Amazon.com Services LLC", "industry" : "Administrative Support, ecp", "salary" : { "min" : 82700.0, "max" : 129800.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Seattle, Washington, USA", "locations" : [ "Seattle, Washington, USA" ], "timestamp" : "2026-06-16T02:20:45.276", "fingerprint" : "05474ffd558b22f40ec8d48462d1cf371dbe0e48c1ab99926e4be295d63ae384", "source" : "amazon", "language" : "en", "applyUrl" : "https://account.amazon.com/jobs/10387881/apply", "externalId" : "7cc72709-8d53-456b-ae55-14790bd56725", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Seattle", "state" : "Washington", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "47.6038321,-122.3300620" } ], "locationText" : "Seattle, Washington, United States", "employmentType" : "FULL_TIME", "remoteFriendly" : false, "workSiteFlexibility" : "onsite", "rawDescription" : "The Worldwide Amazon Stores organization is looking for an Executive Assistant who wants to work in a fast-paced, exciting, and growing organization. We are looking for someone to support two senior leaders in Amazon Selection & Catalog Systems (ASCS) team in Seattle, Washington. ASCS builds the systems that host and run the world's largest e-Commerce products catalog. We power the online buying experience for customers worldwide so they can find, discover, and buy anything they want. Our massively scaled out distributed systems process hundreds of millions of updates on the billions of products across physical, digital, and services offerings. We ensure that we serve up the freshest and most complete product information to the hundreds of millions of Amazon's customers around the world 24x7x365. Our products (systems and services) also manage the entire item, relationship, and offer life-cycle, provide the data pipelines for all item and offer information across the company, create the platform for the Fulfilment Centers catalog, manage all offers against items, provide the selection gateway to the search and browse experiences on the website, and compute buyability. To do this, we develop the algorithms and build the systems and tools to the ensure safety of the selection and maximize their impact on the Amazon top-line, all the while continuously growing the overall selection. We develop and apply technologies spanning parallel processing, storage, Machine Learning, Natural Language Processing, and Image Recognition. We constantly stretch the limits of distributed systems and big data processing to solve some of the hardest technical problems and unprecedented scale challenges. With the continuing growth in the scale and diversity of the Amazon business, these challenges only get bigger, requiring us to constantly innovate as there are no “textbook solutions.\" We are the team inventing these solutions! This Executive Assistant will be responsible for handling confidential information and maintaining professionalism in dealing with senior executives. Role responsibilities include managing multiple complex calendars, planning and organizing events of all sizes, and coordinating domestic and international travel. This candidate will help build a positive team environment and establish working relationships inside and outside of the group. Key job responsibilities: * Manage complex calendar and scheduling to support teams in multiple locations * Manage domestic and international travel * Manage expense report coordination and submission * Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events) * Ensure the timely completion of critical tasks and follow up on outstanding matters *Work closely with the leadership team, program managers, recruiting, and other Executive Assistants to provide support to the organization * Help to develop & maintain new mechanisms within the team A day in the life: Efficiency: We strive to ensure and increase overall efficiency and efficacy for ASCS as an organization. Alignment: We seek to ensure that leadership stays aligned and operating efficiently and effectively. Approach: We take a programmatic approach on all tasks with particular attention towards ensuring projects and processes are scalable and repeatable. Communication: We are transparent and frequent communicators, we work both collaboratively and independently, we document everything, and we share resources. Priorities: We provide consistent and effective high-value service and support with a focus on increasing operational efficiency org-wide. Scaling: We believe that Investment in others is the only way to scale, and actively support each other’s growth and development. About the team: The ASCS Executive Assistant Team provides support to all of ASCS. We are true business partners to the leaders we support and we work closely together to meet support needs of the org and its leaders. The ASCS EA Team works both independently and also collaboratively to support our leaders and their orgs with frequent opportunities for project and program management, including cross-organizational projects/programs. Key job responsibilities * Manage complex calendar and scheduling to support teams in multiple locations * Manage domestic and international travel * Manage expense report coordination and submission * Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events) * Ensure the timely completion of critical tasks and follow up on outstanding matters *Work closely with the leadership team, program managers, recruiting, and other Executive Assistants to provide support to the organization * Help to develop & maintain new mechanisms within the team About the team The ASCS Executive Assistant Team provides support to all of ASCS. We are true business partners to the leaders we support and we work closely together to meet support needs of the org and its leaders. The ASCS EA Team works both independently and also collaboratively to support our leaders and their orgs with frequent opportunities for project and program management, including cross-organizational projects/programs. Basic Qualifications: - 5+ years of senior level leadership support, or 3+ years of Amazon experience - High school or equivalent diploma - Experience with Microsoft Office products and applications Preferred Qualifications: - Experience leading process improvements - Experience in a fast-paced, high-tech company, or experience with end-to-end project management - Experience managing projects and working independently - Experience managing large teams across multiple locations and languages - Experience with domestic or international travel coordination - Experience that includes strong analytical skills, attention to detail, and effective communication abilities - • Strong analytical skills - • Impeccable attention to detail - • Ability to complete complex tasks quickly with little to no guidance and react with appropriate urgency to situations that require a quick turnaround - • Ability to prioritize and handle multiple assignments at any given time - • Experience designing processes to maximize efficiency - • Demonstrated ability to design and improve processes Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status. Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner. The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits . USA, WA, Seattle - 82,700.00 - 129,800.00 USD annually", "summaryDescription" : "Executive Assistant II, ASCS at Amazon.com Services LLC", "postedDate" : "2026-06-14T20:07:41.525", "createdAt" : "2026-06-14T20:07:41.525", "lastUpdated" : "2026-06-16T02:20:45.276", "ingestTimestamp" : "2026-06-14T20:07:41.525", "mongoId" : "69e1043a2beec4dd3def1c54", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "sourceUrl" : "https://account.amazon.com/jobs/10387881/apply", "salaryAnnualMin" : 82700, "salaryAnnualMax" : 129800, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Senior", "dataQualityScore" : 0.7777778, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "E-Commerce", "llmIndustryConfidence" : 0.95 }, { "id" : "69ce5df99bc74574cb671a07", "title" : "Case Processor (Administrative Assistant II)", "company" : "Texas Workforce Commission", "industry" : "Government", "salary" : { "min" : 43000.0, "max" : 58000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Mid-level Case Processor in Austin, Texas, adjusted for government industry and company size." }, "location" : "826840", "locations" : [ "826840", "
Austin:101 E 15th St (320-4001) (320TX-4001)
101 E 15th St
Austin, 78778-0001

" ], "timestamp" : "2026-06-15T12:14:28.166", "fingerprint" : "b91a22ae3f7612b053800a3d84fb3bc90e02b759f5da985526ba2770eb5bccdf", "source" : "taleo", "language" : "en", "applyUrl" : "https://aa270.taleo.net/careersection/ex/jobdetail.ftl?job=34378", "externalId" : "34378", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Austin", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "30.2711286,-97.7436995" } ], "locationText" : "Austin, Texas, United States", "employmentType" : "FULL_TIME", "technicalSkills" : "Microsoft Suite, Outlook, Teams", "professionalSkills" : [ "Administrative support", "Process management", "Cross-functional coordination", "Resource planning" ], "hardSkillsList" : [ "Typing 60+ wpm", "Data entry", "Record analysis" ], "hardSkills" : [ { "name" : "Typing 60+ wpm", "level" : "intermediate" }, { "name" : "Data entry", "level" : "intermediate" }, { "name" : "Record analysis", "level" : "intermediate" } ], "majorSkills" : "Appeals process, Administrative support, Hearing scheduling", "majorSkillsList" : [ "Appeals process", "Administrative support", "Hearing scheduling" ], "coreResponsibilities" : "Perform administrative support work, Analyze appeals, Determine issues for hearings, Determine scheduling for hearings, Enter information into AT Case Processor, Request records for hearings, Assist other units", "teamCollaboration" : "Cross-functional coordination; Assist other units", "domainKnowledge" : "Unemployment insurance laws; Appeals process; UI program", "domainList" : [ "unemployment-insurance-laws", "appeals-process", "ui-program" ], "domainSpecificKnowledge" : [ "Unemployment insurance laws", "Appeals process", "UI program" ], "toolProficiency" : [ "AT Case Processor" ], "continuousLearning" : "Training and development opportunities", "problemSolvingSkills" : "Analyze appeals; Determine appropriate issues", "specialRequirements" : "Texas resident required, Relocate to Texas", "qualificationsBasic" : "One year full-time experience, Administrative support functions, Office practices and procedures, Clerical administration, Business management practices", "qualificationsPreferred" : "Type at least 60+ wpm, Experience with Microsoft Suite, Outlook and Teams experience, Knowledge of UI laws, Knowledge of appeals process, UI Claims and Appeals experience", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "WHO WE ARE Texas Workforce Commission connects people with careers across the state. The Case Processor I (Administrative Assistant II) position is located at our State Office location in Austin is on the north lawn of the Texas State Capitol at 101 E. 15th Street. We're a Family Friendly Certified Workplace with great work-life balance, competitive salaries, extensive opportunities for training and development, and fantastic benefits. This is an In-Office position at our 101 E 15th St, Austin location. Work hours are flexible Monday – Friday, starting as early as 7:00am, ending no later than 6:00pm. Work schedule must be approved by Management. TWC is not considering applications from individuals who require sponsorship for an employment visa, including those with H1B visas or those currently on student or postgraduate visas. You must be a Texas resident to work for the Texas Workforce Commission or willing to relocate to Texas. WHO YOU ARE You possess the ability to perform duties involving close attention to detail with accuracy, keep up with a fast-paced work environment, and have good interpersonal skills to communicate with coworkers. WHAT YOU WILL DO: The Appeals Tribunal holds and hears first level appeals from the original determination in disputed claims for unemployment insurance benefits. The Case Processor I primarily reviews incoming appeal submission requests and creates hearings to adverse determinations for the Appeal Tribunal. The Case Processor I performs routine (journey-level) administrative support work under moderate supervision, with limited latitude for the use of initiative and independent judgment. YOU WILL BE TRUSTED TO: -Perform routine administrative support work in the implementation of the appeal process in the Unemployment Insurance (UI) program. -Use a TWC issued computer (PC) and TWC records to analyze appeals to determine appropriate issues, parties, and scheduling considerations for administrative hearings. -Enter appropriate information into AT Case Processor. -Request records required for appeal hearings. -Perform other duties as assigned which may include cross training to assist other units as the need arises. YOU QUALIFY WITH: -One year of full-time experience that provided knowledge of administrative support functions and office practices and procedures, or clerical administration and business management practices, such as preparation, maintenance and control of forms, records and reports -Relevant academic credits may be applied toward experience qualifications for this position. YOU ARE A GREAT FIT WITH: -Ability to type at least 60+ wpm. -Experience with the Microsoft Suite including Outlook and Teams. -Attention to details and accuracy of date-sensitive material involved. -Knowledge of unemployment insurance laws, rules, and regulations and of the appeals process. -Knowledge of general office practices and procedures. -UI Claims and Appeals experience. YOU GAIN: -A Family Friendly Certified Workplace. -Will report to Austin, Texas. -Competitive salary: $3,220.00/month -Defined Retirement Benefit Plan -Optional 401(k) and 457 accounts -Medical Insurance -Paid time off, including time for vacation, sick and family care leave -Additional benefits for active employees can be found at https://www.ers.texas.gov/Active-Employees/Health-Benefits. VETERANS: Use your military skills to qualify for this position or other jobs! Go to www.texasskillstowork.com to translate your military work experience and training courses into civilian job terms, qualifications, and skill sets. Also, you can compare this position to military occupations (MOS) at the Texas State Auditor's Office by pasting this link into your browser: https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdf. HOW TO APPLY: To be considered, please complete a State of Texas Application for Employment and apply online at www.workintexas.com or on Taleo ( Job Search ). TWC is not considering applications from individuals who require sponsorship for an employment visa, including those with H1B visas or those currently on student or postgraduate visas. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. A position utilizing this classification will be designated as security sensitive according to the Texas Labor Code, Section 301.042. United States-Texas-Austin", "summaryDescription" : "Case Processor (Administrative Assistant II) at Texas Workforce Commission. Skills: Appeals process, Administrative support, Hearing scheduling. Perform administrative support work. Analyze appeals", "createdAt" : "2026-06-14T06:43:18.659", "lastUpdated" : "2026-06-15T12:14:28.166", "ingestTimestamp" : "2026-06-14T06:43:18.659", "mongoId" : "69ce5df99bc74574cb671a07", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 43000, "salaryAnnualMax" : 58000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Typing 60+ wpm", "Data entry", "Record analysis", "Appeals process", "Administrative support", "Hearing scheduling", "Process management", "Cross-functional coordination", "Resource planning", "Unemployment insurance laws", "UI program", "AT Case Processor" ], "skillCount" : 12, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Government", "llmIndustryConfidence" : 0.95 }, { "id" : "69e1043f2beec4dd3def247d", "title" : "Executive Assistant II", "company" : "Amazon.com Services LLC", "industry" : "Administrative Support, finance", "salary" : { "min" : 82700.0, "max" : 129800.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Seattle, Washington, USA", "locations" : [ "Seattle, Washington, USA" ], "timestamp" : "2026-06-15T05:36:11.025", "fingerprint" : "5083c44999de7d2b2b0832d9e199dd972fb52881817df0da7ac0aeb8828548c5", "source" : "amazon", "language" : "en", "applyUrl" : "https://account.amazon.com/jobs/10387887/apply", "externalId" : "6c8c12e4-f148-4f8f-a0c6-18104c65999b", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Seattle", "state" : "Washington", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "47.6038321,-122.3300620" } ], "locationText" : "Seattle, Washington, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 5, "experienceMaxYears" : 99, "experienceLevel" : "Executive", "technicalSkills" : "Microsoft Office", "professionalSkills" : [ "Business priorities", "Business acumen" ], "hardSkillsList" : [ "Scheduling", "Document retention", "Time management", "Decision making" ], "hardSkills" : [ { "name" : "Scheduling", "level" : "intermediate" }, { "name" : "Document retention", "level" : "intermediate" }, { "name" : "Time management", "level" : "intermediate" }, { "name" : "Decision making", "level" : "intermediate" } ], "majorSkills" : "Executive support, Calendar management, Travel coordination", "majorSkillsList" : [ "Executive support", "Calendar management", "Travel coordination" ], "coreResponsibilities" : "Manage complex scheduling, Perform clerical duties, Retain documents, Track documents, Organize confidential information, Prioritize confidential information, Handle confidential information, Ensure action on confidential information, Track key deliverables, Drive completion of deliverables, Follow up on pending items, Work closely with leadership team, Work with Human Resources, Work with recruiting, Work with other EAs, Support the organization, Contribute to Finance EA team projects, Contribute to Finance EA team programs, Manage domestic travel, Manage international travel, Make decisions without guidance", "teamCollaboration" : "Leadership team; Human Resources; Recruiting; Executive Assistants", "domainKnowledge" : "North America Stores Finance", "domainList" : [ "north-america-stores-finance" ], "domainSpecificKnowledge" : [ "North America Stores Finance" ], "toolProficiency" : [ "Microsoft Office" ], "documentationSkills" : "Document retention", "problemSolvingSkills" : "Decision making", "specialRequirements" : "Five days a week in office", "qualificationsBasic" : "5+ years executive assistant experience, Executive level calendar management, Domestic or international travel coordination, Microsoft Office products and applications", "qualificationsPreferred" : "Leading process improvements, Fast-paced, high-tech company experience, Designing processes to maximize efficiency", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "North America Stores Finance is looking for an Executive Assistant to work in a fast-paced, high-impact and highly visible organization. We are looking for someone who is self-motivated with a proven history of high performance, high integrity, and the ability to build trust amongst the team and business partners. This role is located in Seattle, WA, supporting two Directors in North America Stores Finance. This role requires attention to detail, high organizational skills, and the ability to understand business priorities. It’s a busy work environment, and you'll need to possess the skills to complete complex tasks quickly, have the business acumen to react with appropriate urgency to emerging situations, and be comfortable enough with ambiguity to be able to take effective action without having to know the complete picture. You will be self-driven, able to work with minimal oversight and guidance. This is a demanding but highly rewarding role, allowing you exposure to broad and diverse areas of the Amazon business and to work with senior leadership teams on a multitude of sensitive and confidential tasks. This can be a great career move for an experienced and ambitious Executive Assistant looking to grow and develop fast in an organization offering fantastic long-term career opportunities. This role requires five (5) days a week during business hours (8am - 5pm PT) in office. Key job responsibilities Responsibilities include but are not limited to: - Management of complex scheduling - Clerical duties including printing documents, document retention and tracking. - Organize, prioritize and appropriately handle time-sensitive, confidential information and ensure action required is addressed in a timely manner - Track and help drive completion of key deliverables and follow up on pending items - Work closely with the leadership team, Human Resources, recruiting, and other Executive Assistants to provide support to the organization - Contribute to longer term Finance EA team projects & programs - Manage domestic and international travel as needed - Be comfortable with ambiguity and able to make decisions without guidance when appropriate - Have fun at work and help others do the same! Basic Qualifications: - 5+ years of executive assistant experience - Experience with executive level calendar management - Experience with domestic or international travel coordination - Experience with Microsoft Office products and applications Preferred Qualifications: - Experience leading process improvements - Experience in a fast-paced, high-tech company - Experience designing processes to maximize efficiency Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status. Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner. The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits . USA, WA, Seattle - 82,700.00 - 129,800.00 USD annually", "summaryDescription" : "Executive Assistant II at Amazon.com Services LLC. Skills: Executive support, Calendar management, Travel coordination. Manage complex scheduling. Perform clerical duties", "postedDate" : "2026-06-13T17:05:04.193", "createdAt" : "2026-06-13T17:05:04.193", "lastUpdated" : "2026-06-15T05:36:11.025", "ingestTimestamp" : "2026-06-13T17:05:04.193", "mongoId" : "69e1043f2beec4dd3def247d", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "sourceUrl" : "https://account.amazon.com/jobs/10387887/apply", "salaryAnnualMin" : 82700, "salaryAnnualMax" : 129800, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ "Scheduling", "Document retention", "Time management", "Decision making", "Executive support", "Calendar management", "Travel coordination", "Business priorities", "Business acumen", "North America Stores Finance", "Microsoft Office" ], "skillCount" : 11, "jobCategory" : "operations", "dataQualityScore" : 1.0, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true }, { "id" : "6a15e49f58b93c861e7c8ad9", "title" : "Administrative Assistant", "company" : "North Wind Dynamics, LLC", "salary" : { "min" : 38000.0, "max" : 52000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Entry-level Administrative Assistant in Paducah, United States, adjusted for the government industry." }, "location" : "PADUCAH, KY", "locations" : [ "PADUCAH", "KY" ], "timestamp" : "2026-06-16T02:37:29.306", "fingerprint" : "2bad7f5d432de101d5d442a57b30b173b6c8ff59eeed74b3b58686a174219936", "source" : "breezyhr", "language" : "en", "applyUrl" : "https://north-wind-group.breezy.hr/p/6d8cebee91a0-administrative-assistant-i-04134-nwd", "externalId" : "6d8cebee91a0", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Paducah", "state" : "Kentucky", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "37.0833893,-88.6000478" } ], "locationText" : "Paducah, Kentucky, United States", "employmentType" : "FULL_TIME", "specialRequirements" : "Ability to Obtain Government Clearance", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Location: Paducah, KentuckyTitle: Administrative Assistant ISchedule (FT/PT): Regular Full TimeTravel Required: NoGovernment Clearance: Ability to Obtain North Wind Dynamics, LLC is an Alaska Native-owned Small Disadvantaged Business, specializing in infrastructure support services and facilities", "summaryDescription" : "Administrative Assistant at North Wind Dynamics, LLC", "createdAt" : "2026-06-14T20:28:25.618", "lastUpdated" : "2026-06-16T02:37:29.306", "ingestTimestamp" : "2026-06-14T20:28:25.618", "mongoId" : "6a15e49f58b93c861e7c8ad9", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 38000, "salaryAnnualMax" : 52000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.6666667, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Government", "llmIndustryConfidence" : 0.85 }, { "id" : "6a16291c58b93c861e95a15f", "title" : "Administrative Project Coordinator", "salary" : { "min" : 48000.0, "max" : 65000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Junior Administrative Project Coordinator in Newport News, United States, adjusted for experience and full-time employment." }, "location" : "United States-Virginia-Newport News", "locations" : [ "United States-Virginia-Newport News" ], "timestamp" : "2026-06-15T23:11:15.123", "fingerprint" : "12fe9b6dac4c08542cc401e67cd7525f575f95db1d2e76ed8ca12ec1b5d97003", "source" : "taleo", "language" : "en", "applyUrl" : "https://hdr.taleo.net/careersection/ex/jobdetail.ftl?job=777611", "externalId" : "777611", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Newport News", "state" : "Virginia", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "36.9775016,-76.4297700" } ], "locationText" : "Newport News, Virginia, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "Associate's", "experienceMinYears" : 1, "technicalSkills" : "Microsoft Word, Microsoft Excel", "toolProficiency" : [ "Microsoft Word", "Microsoft Excel" ], "qualificationsBasic" : "Associate degree or education/experience combination, 1 years related experience, Proficiency in Microsoft Word and Excel, Commitment to employee-owned culture", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Required Qualifications Associate degree in a closely related field or combination of education and relevant experience A minimum of 1 years related experience Proficiency in Microsoft Word and Excel An attitude and commitment to being an active participant of our employee-owned culture is a must What We Believe HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve. Our Commitment As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day. Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees. 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Responsible for ensuring timely, clear, and consistent communication. Represent the team both internally and externally, interfacing with staff at all levels with the highest level of professionalism and in a manner that reflects positively on the organization. The Impact You'll Make: Provide administrative support for the department. Activities include a variety of duties such as answer and direct phone calls, calendar maintenance/scheduling, departmental reporting, presentation review and/or preparation, meeting coordination, catering, maintain office supplies, incoming/outgoing mail, etc. Liaise with executive and senior administrative assistants to handle requests and queries from senior managers. Anticipate the needs of others in order to ensure their seamless and positive experience Providing real-time scheduling support by booking appointments and preventing conflicts. Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations. Attend to sensitive matters with a high level of confidentiality and discretion while fostering positive relations with internal customers and co-workers. Submit and reconcile expense reports Who You Are: Bachelor's Degree in the field of Business Administration, Communication, or related field of study preferred, but not required. 1-3 years of experience in an administrative assistant position 1-3 years of experience in office management systems and procedures Computer Skills Desired: Proficient with Microsoft Office. Working knowledge of CONCUR preferred Monster Energy provides competitive total compensation. The estimated hourly pay range for this position is listed below. Actual compensation may vary based on skills, qualifications, experience, and work location. Pay Range $21—$25 USD For United States applicants: Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor. Read our privacy policy here: Privacy Policy", "summaryDescription" : "Administrative Assistant at Monster Energy", "postedDate" : "2026-06-14T20:06:30.713", "createdAt" : "2026-06-14T20:06:30.713", "lastUpdated" : "2026-06-16T02:45:03.710", "ingestTimestamp" : "2026-06-14T20:06:30.713", "mongoId" : "6a2c968b74d8ee00a098fe32", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 43680, "salaryAnnualMax" : 52000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Junior", "dataQualityScore" : 0.6666667, "daysOld" : 1, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Food & Beverage", "llmIndustryConfidence" : 0.95 }, { "id" : "6960826e0937eae70e9c8be9", "title" : "Practice Support Assistant II", "company" : "Atrius Health", "salary" : { "min" : 21.0, "max" : 32.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Internal Medicine", "locations" : [ "Internal Medicine", "Mon-Fri 8:30a-5:00p", "Medical Assistants/Medical Secretaries, Individual Contributor, Individual Contributor" ], "timestamp" : "2026-06-16T05:17:17.188", "fingerprint" : "1a70c25301fa823aa510fcf76325eaeed82fd12adb702d02afe4d95e75d3f5ea", "source" : "taleo", "language" : "en", "applyUrl" : "https://atriushealth.taleo.net/careersection/ex/jobdetail.ftl?job=370428", "externalId" : "370428", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Braintree", "state" : "Massachusetts", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "42.2205956,-71.0041229" } ], "locationText" : "Braintree, Massachusetts, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "High School", "experienceMinYears" : 3, "remoteFriendly" : false, "rawDescription" : "Explore opportunities at Atrius Health, part of the Optum family of businesses. We’re an innovative health care leader and multi-specialty group practice, delivering an effective, connected system of care for adult and pediatric patients at 28 practice locations in eastern Massachusetts. Our entire team of providers (physicians, AP/NPs and ancillary clinicians) works collaboratively with a value-based philosophy within our group practice as well as with hospitals, rehab and nursing facilities. Be part of our vision to transform care and improve lives by building trust, understanding and shared decision-making with every patient. Join us and discover the meaning behind Caring. Connecting. Growing together. SUMMARY Under general direction performs expanded and advanced level Practice Support Assistant duties. Participates as an integral member of a medical team and is dedicated to delivering excellent customer service and strengthening the patient/clinician relationship. Able to use a high level of competency and high degree of autonomy in performing all Practice Support Assistant functions. Performs Practice Support Assistant duties with higher level administrative functions added. Higher level functions may vary by department and should be a significant portion of the incumbent’s time. EDUCATION/LICENSES/CERTIFICATIONS High School diploma or equivalency certificate (e.g. GED, HiSET, TASC Test) from an accredited institution or governmental unit required or certification in medical office administration required. Associate's degree in medical office administration program preferred. EXPERIENCE Experience typically acquired through at least three years of experience in a clinical setting with at least one as a Practice Support Assistant (a bachelor’s or associate degree may be substituted for one year of experience). Computer experience required with the ability to use word processing and spreadsheet programs. Electronic medical record (EMR) experience preferred. SKILLS Able to communicate in a professional and appropriate manner. Strong interpersonal, customer service, time management, and organizational skills required. Working knowledge of patient related documents preferred. The annual range for this role is $21.57 to $32.56 per hour based on full-time employment. Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. Atrius Health complies with all minimum wage laws as applicable. In addition to your salary, Atrius Health offers benefits such as, a comprehensive benefits package, incentive, and recognition programs. No matter where or when you begin a career with Atrius Health, you’ll find a far- reaching choice of benefits and incentives. Benefits Include: Up to 8% company retirement contribution Generous Paid Time Off 10 paid holidays Paid professional development Generous health and welfare benefit package Atrius Health is committed to a policy of non-discrimination and equal employment opportunity. Applicants will receive consideration for employment without regard to race, national origin, gender, age, color, sex, religion, disability, veteran status, sexual orientation and gender identity and/or expression, or any other characteristic protected by local, state, or federal laws, rules, or regulations. Internal Medicine Braintree MA", "summaryDescription" : "Practice Support Assistant II at Atrius Health", "createdAt" : "2026-06-14T20:45:05.987", "lastUpdated" : "2026-06-16T05:17:17.188", "ingestTimestamp" : "2026-06-14T20:45:05.987", "mongoId" : "6960826e0937eae70e9c8be9", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 43680, "salaryAnnualMax" : 66560, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.6666667, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.95 }, { "id" : "6a307653f292fd229c01868b", "title" : "Data Reporter, Senior Data Reporter", "company" : "Financial Times", "industry" : "Media", "salary" : { "min" : 145000.0, "max" : 210000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Senior Data Reporter in New York, United States, with adjustments for the media industry and company size." }, "location" : "New York", "locations" : [ "New York" ], "timestamp" : "2026-06-16T11:05:22.596", "fingerprint" : "841d880dee9c0cb749a04eed70320c7034a93595b270ca6b0d46acd3cd552bdc", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.eu.greenhouse.io/financialtimes33/jobs/4895510101", "externalId" : "4895510101", "industryFunction" : { }, "structuredLocations" : [ { "city" : "New York", "state" : "New York", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "40.7127281,-74.0060152" } ], "locationText" : "New York, New York, United States", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "Senior", "technicalSkills" : "Python, R, Excel, APIs, Databases, Web scraping, HTML, CSS, JavaScript, D3", "professionalSkills" : [ "Data acquisition", "Data cleaning", "Data analysis", "Reporting", "Storytelling", "Visualisation", "Interactive content", "Journalistic techniques", "Analytical projects", "Investigative projects", "Business reporting", "Analytical storytelling" ], "hardSkillsList" : [ "Quantitative analysis", "Data interpretation", "Data visualisation", "Journalistic integrity" ], "hardSkills" : [ { "name" : "Quantitative analysis", "level" : "intermediate" }, { "name" : "Data interpretation", "level" : "intermediate" }, { "name" : "Data visualisation", "level" : "intermediate" }, { "name" : "Journalistic integrity", "level" : "intermediate" } ], "majorSkills" : "Data journalism, Data analysis, Visual storytelling, Data visualisation", "majorSkillsList" : [ "Data journalism", "Data analysis", "Visual storytelling", "Data visualisation" ], "coreResponsibilities" : "Develop original, data-driven stories, Source datasets, Collect datasets, Clean datasets, Analyse datasets, Build compelling charts, Build graphics, Build interactive visualisations, Identify trends within datasets, Identify anomalies within datasets, Identify opportunities within datasets, Run analytical projects, Complete analytical projects, Complete shorter-term assignments, Collaborate with reporters, Collaborate with editors, Collaborate with visual journalists, Support colleagues, Use public records, Use databases, Use APIs, Use web scraping techniques, Use proprietary datasets, Ensure reporting meets highest standards, Ensure analysis meets highest standards, Contribute to development of data journalism capabilities", "teamCollaboration" : "Cross-functional teams; Reporters and editors; Data visualisation team", "projectManagementSkills" : [ "Project management" ], "domainKnowledge" : "Institutional investing; Wealth management; Financial advisory industry", "domainList" : [ "institutional-investing", "wealth-management", "financial-advisory-industry" ], "domainSpecificKnowledge" : [ "Institutional investing", "Wealth management", "Financial advisory industry" ], "toolProficiency" : [ "Flourish", "Adobe Illustrator" ], "communicationSkills" : "Translate quantitative findings", "problemSolvingSkills" : "Data analysis", "outcomesObjectives" : "Produce exclusive, data-driven reporting; Produce visual storytelling; Create engaging visualisations; Create interactive content; Deliver insights readers cannot find elsewhere; Enhance storytelling; Enhance audience engagement; Uncover new reporting opportunities", "qualificationsBasic" : "Demonstrated experience producing data-driven journalism, Interest in data journalism, Interest in visual storytelling, Interest in financial or business news, Proven track record to identify, analyse and communicate compelling stories through data, Experience using Python or R for data acquisition, cleaning, analysis and reporting, Proficiency with Excel, Experience working with APIs, Experience working with databases, Experience working with web scraping techniques, Knowledge of data visualisation standard processes, Exceptional attention to detail, Commitment to accuracy, Ability to translate complex quantitative findings into clear and engaging journalism for non-technical audiences, Communication skills, Collaboration skills, Project management skills, Experience working successfully within cross-functional teams, Experience working in time-sensitive environments", "qualificationsPreferred" : "PhD preferred, Specific ML framework experience, Cloud platform certs", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "About Us The Financial Times is one of the world’s leading news organisations, globally recognised for its authority, integrity and accuracy, with a mission to deliver quality information and services worldwide. At the FT, curiosity thrives and ambitious thinking is rewarded. Here, you’re given the chance to reach millions, create work that matters and deliver impartial journalism in a polarised world. In our warm, collaborative culture, you’ll connect with a diverse community of experts who support your growth, career aspirations and wellbeing. Your future at the FT will be filled with opportunities that challenge and inspire you. With no fixed path, you’ll discover new skills and forge a career that can take you anywhere. Build a newsworthy career at the FT. Our Commitment to Equity in the Workplace We believe in the power of unique perspectives and want all voices in our organisation to be heard, respected and valued. A supportive workplace is one where employees feel they can be themselves and operate to their full potential. We are committed to removing barriers for everyone, with a focus on addressing those faced by underrepresented groups. The Role / Position Overview FT Specialist is seeking a Data Reporter / Senior Data Reporter to join our growing data journalism team, producing exclusive, data-driven reporting and visual storytelling for FundFire and Financial Advisor IQ. This role sits at the intersection of journalism, data analysis and visual design. You will be responsible for sourcing, cleaning, analysing and interpreting complex datasets to uncover original stories covering institutional investments, wealth management and the financial advisory industry. You will also create engaging visualisations and interactive content that help our journalism stand out and deliver insights readers cannot find elsewhere. Working as part of a six-person data visualisation team, you will collaborate closely with reporters and editors across both publications while reporting to the Managing Editor of Data Visualization. The successful candidate will be equally comfortable developing ambitious long-term investigative and analytical projects as well as delivering shorter-turnaround stories that respond to emerging industry trends and news events. We are looking for a curious, collaborative and entrepreneurial journalist who is passionate about using data to reveal meaningful stories and who is committed to continually developing their skills in a fast-evolving newsroom environment. Key Responsibilities Develop original, data-driven stories covering institutional investing, wealth management and financial advisory businesses. Source, collect, clean and analyse structured and unstructured datasets using a range of journalistic and analytical techniques. Build compelling charts, graphics and interactive visualisations that enhance storytelling and audience engagement. Identify trends, anomalies and opportunities within datasets that lead to exclusive reporting. Run and complete both long-term analytical projects and shorter-term assignments driven by current events . Collaborate with reporters, editors and visual journalists across FundFire and Financial Advisor IQ. Support colleagues in applying data journalism procedures and interpreting quantitative information accurately. Use public records, databases, APIs, web scraping techniques and proprietary datasets to uncover new reporting opportunities. Ensure all reporting and analysis meets the highest standards of accuracy, transparency and journalistic integrity. Contribute to the ongoing development of data journalism capabilities across FT Specialist. Required Skills / Experience Demonstrated experience producing data-driven journalism, business reporting or analytical storytelling in a newsroom or comparable environment. Strong interest in data journalism, visual storytelling and financial or business news. Proven track record to identify, analyse and communicate compelling stories through data. Experience using Python or R for data acquisition, cleaning, analysis and reporting. Strong proficiency with Excel and other data analysis tools. Experience working with APIs, databases and web scraping techniques. Knowledge of data visualisation standard processes and experience using tools such as Flourish, Adobe Illustrator, HTML, CSS, JavaScript, D3 or comparable front-end technologies. Exceptional attention to detail and commitment to accuracy. Ability to translate complex quantitative findings into clear and engaging journalism for non-technical audiences. Strong communication, collaboration and project management skills. Experience working successfully within cross-functional teams and time-sensitive environments. What’s in it for You? Our Benefits Our benefits vary by location but we are committed to providing best-in-class perks across all our offices. These include generous annual leave, medical cover, inclusive parental leave packages, subsidised gym memberships and opportunities to give back to the community. Full details of our benefits are available here: https://aboutus.ft.com/careers/benefits. We’ve embraced a 50% hybrid working model (averaging two to three days onsite) that fosters trust and remote adaptability while encouraging in-person camaraderie and peer learning. Additionally, we are open to accommodating specific flexible working pattern requests for all roles where feasible. Accessibility We are committed to creating an inclusive and accessible recruitment process. Please let us know if you require any reasonable adjustments or accommodations during the application process or interview stage. If you would like to discuss your requirements, please contact talent@ft.com and a member of our team will be happy to help. Further Information A reasonable estimate of the salary range for this role is $75,000-$95,000. The upper end of the scale reflects pay of someone who comes in at the senior reporter level, with confirmed experience and strong work to show. Earlier career candidates will be considered for reporter-level roles. To ensure pay fairness, the successful candidate will be offered a salary within the estimated salary range based on a number of considerations including but not limited to: skills; experience and training; certifications; and other business and organisational needs. The disclosed range estimate is for our NYC office and has not been adjusted for other locations. This role is part of the FT Specialist US Guild and covered under a collective bargaining agreement with the Writers’ Guild of America East. At the FT, we embrace innovation and the use of technology and appreciate that individuals may use AI tools as part of their job application process. Whilst we are happy for you to use AI to assist with your application, it is crucial that all information provided is authentic and accurately represents your skills, experience, and qualifications. Candidates should be aware that the use of AI throughout the application process may be monitored to ensure a fair and transparent hiring process for all. Please beware of fraudulent job postings and offers claiming to be from the Financial Times. All legitimate opportunities will direct you to apply through the official Financial Times careers site, and the FT will never ask for financial information, payments, or referrals to third parties during the hiring process. If you have any concerns about the legitimacy of a job posting or suspect any scam activity, please contact talent@ft.com. Interested in the FT but don’t see the right role yet? Join our Talent Community to receive exclusive updates, featured jobs, and insights into working at the FT.", "summaryDescription" : "Data Reporter, Senior Data Reporter at Financial Times. Skills: Data journalism, Data analysis, Visual storytelling, Data visualisation. Develop original, data-driven stories. Source datasets", "postedDate" : "2026-06-16T01:20:06.423", "createdAt" : "2026-06-16T01:20:06.423", "lastUpdated" : "2026-06-16T11:05:22.596", "ingestTimestamp" : "2026-06-16T01:20:06.423", "mongoId" : "6a307653f292fd229c01868b", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 145000, "salaryAnnualMax" : 210000, "salaryBand" : "100k-150k", "hasSalary" : true, "allSkills" : [ "Quantitative analysis", "Data interpretation", "Data visualisation", "Journalistic integrity", "Data journalism", "Data analysis", "Visual storytelling", "Data acquisition", "Data cleaning", "Reporting", "Storytelling", "Visualisation", "Interactive content", "Journalistic techniques", "Analytical projects", "Investigative projects", "Business reporting", "Analytical storytelling", "Project management", "Institutional investing", "Wealth management", "Financial advisory industry", "Flourish", "Adobe Illustrator" ], "skillCount" : 24, "jobCategory" : "engineering", "jobSubcategory" : "data", "seniorityLevel" : "Senior", "dataQualityScore" : 0.8888889, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Media", "llmIndustryConfidence" : 0.98 }, { "id" : "69f9b8034c40e2acd11140d4", "title" : "Executive Assistant II", "company" : "Amazon Web Services", "industry" : "Administrative Support, Cloud Computing", "salary" : { "min" : 82700.0, "max" : 129800.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Seattle, Washington, USA", "locations" : [ "Seattle, Washington, USA" ], "timestamp" : "2026-06-15T03:44:09.655", "fingerprint" : "202f733dc277cabf1fed74a15f19d80586a2f5397c137539488e65b5c5d3aa5b", "source" : "amazon", "language" : "en", "applyUrl" : "https://account.amazon.jobs/jobs/10409865/apply", "externalId" : "60f10644-b8be-4dc5-93c3-772ffd4e6623", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Seattle", "state" : "Washington", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "47.6038321,-122.3300620" } ], "locationText" : "Seattle, Washington, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 5, "experienceMaxYears" : 99, "experienceLevel" : "Executive", "technicalSkills" : "Microsoft Office", "professionalSkills" : [ "Organizational skills", "Time management", "Calendar management", "Scheduling", "Expense reconciliation", "Travel coordination" ], "hardSkillsList" : [ "Confidential information handling" ], "softSkillsList" : [ "Attention to detail", "Integrity", "Discretion", "Professionalism", "Autonomy", "Urgency", "Effective action", "Teamwork" ], "hardSkills" : [ { "name" : "Confidential information handling", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Attention to detail" }, { "name" : "Integrity" }, { "name" : "Discretion" }, { "name" : "Professionalism" }, { "name" : "Autonomy" }, { "name" : "Urgency" }, { "name" : "Effective action" }, { "name" : "Teamwork" } ], "majorSkills" : "Executive support, Calendar management, Logistics coordination", "majorSkillsList" : [ "Executive support", "Calendar management", "Logistics coordination" ], "coreResponsibilities" : "Manage complex calendars, Manage scheduling requirements, Track key deliverables, Drive completion of deliverables, Follow up on action items, Update team organizational charts, Manage group logistics, Coordinate travel, Participate in planning of events", "teamCollaboration" : "Work closely with leadership; Work with other EAs", "toolProficiency" : [ "Microsoft Office" ], "communicationSkills" : "Written communication; Verbal communication; Interpersonal communication", "problemSolvingSkills" : "Complex task completion; React with urgency; Take effective action", "qualificationsBasic" : "5+ Years of EA experience, Ability to think and plan ahead, Ability to delegate responsibilities, Ability to manage time effectively, Ability to handle confidential information, Ability to deal with professionals, Experience managing others, Experience mentoring others, Experience with reconciling expenses, Experience booking travel, Experience exercising sound judgement, Exceptional written communication skills, Exceptional verbal communication skills, Exceptional interpersonal communication skills, Ability to take on additional projects, Ability to work in a highly ambiguous environment, Experience with Microsoft Office products, Experience with Microsoft Office applications", "qualificationsPreferred" : "Experience leading process improvements, Experience in a fast-paced, high-tech company, Experience designing processes to maximize efficiency", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Amazon Web Services is looking for a self-motivated Executive Assistant to support 2 directors in the fast-growing AWS Specialists & Partners Org. This role requires attention to detail, solid organizational skills, and the ability to meet tight deadlines while juggling multiple critical requests. The Executive Assistant will act as a seamless extension of their executives and will work closely with other Executive Assistants throughout the organization. A high level of integrity and discretion in handling confidential information is important, as well as professionalism in dealing with senior executives inside and outside of the company. The successful candidate will possess the ability to complete complex tasks quickly, autonomously, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the whole picture. The ideal candidate must be able to work successfully in a team environment and build effective working relationships inside and outside the group. Areas of responsibility: Manage multiple complex calendars and scheduling requirements Track and help drive completion of key deliverables and following up on action items Update team organizational charts Manage group logistics Coordinate travel Participate in planning of events Basic qualifications +5 Years of EA experience supporting executive level calendars Ability to think and plan ahead, delegate responsibilities appropriately, and manage time effectively Ability to handle confidential information with discretion, and deal with professionals inside and outside the company Experience managing or mentoring others Experience with reconciling expenses, booking travel, and exercising sound judgement Exceptional written, verbal, and interpersonal communication skills Ability to take on additional projects outside of core responsibilities Ability to work in a highly ambiguous environment Work closely with the leadership team and other Executive Assistants to provide support to the organization Basic Qualifications: - Experience with Microsoft Office products and applications Preferred Qualifications: - Experience leading process improvements - Experience in a fast-paced, high-tech company - Experience designing processes to maximize efficiency Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status. Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner. The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits . USA, WA, Seattle - 82,700.00 - 129,800.00 USD annually", "summaryDescription" : "Executive Assistant II at Amazon Web Services. Skills: Executive support, Calendar management, Logistics coordination. Manage complex calendars. Manage scheduling requirements", "postedDate" : "2026-06-13T15:06:13.150", "createdAt" : "2026-06-13T15:06:13.150", "lastUpdated" : "2026-06-15T03:44:09.655", "ingestTimestamp" : "2026-06-13T15:06:13.150", "mongoId" : "69f9b8034c40e2acd11140d4", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "sourceUrl" : "https://account.amazon.jobs/jobs/10409865/apply", "salaryAnnualMin" : 82700, "salaryAnnualMax" : 129800, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ "Confidential information handling", "Attention to detail", "Integrity", "Discretion", "Professionalism", "Autonomy", "Urgency", "Effective action", "Teamwork", "Executive support", "Calendar management", "Logistics coordination", "Organizational skills", "Time management", "Scheduling", "Expense reconciliation", "Travel coordination", "Microsoft Office" ], "skillCount" : 18, "jobCategory" : "operations", "dataQualityScore" : 1.0, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true }, { "id" : "6a2c6e0974d8ee00a0920da5", "title" : "Administrative Project Coordinator", "company" : "HDR", "salary" : { "min" : 65000.0, "max" : 85000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Administrative Project Coordinator in Phoenix, adjusted for mid-seniority and the engineering industry." }, "location" : "United States-Arizona-Phoenix", "locations" : [ "United States-Arizona-Phoenix" ], "timestamp" : "2026-06-16T03:34:15.193", "fingerprint" : "0176833e1ad781aefe6192c15dbb5c3f905f22324b1d0b97668991128eb06e46", "source" : "taleo", "language" : "en", "applyUrl" : "https://hdr.taleo.net/careersection/ex/jobdetail.ftl?job=783321", "externalId" : "783321", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Phoenix", "state" : "Arizona", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "33.4484367,-112.0741410" } ], "locationText" : "Phoenix, Arizona, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "coreResponsibilities" : "Type project documents, Format project documents, Organize project documents, Order insurance, Monitor insurance certificates, Apply quality assurance guidelines, Assist with meetings, Coordinate meetings, Assist with presentations, Exhibit professionalism with clients, Work with Project Managers, Work with project teams, Assist with project guides, Assist with project reviews, Assist with project invoices, Assist with expense reports, Perform other duties", "qualificationsBasic" : "Type project documents, Format project documents, Organize project documents, Order insurance, Monitor insurance certificates, Apply quality assurance guidelines, Assist with meetings, Coordinate meetings, Assist with presentations, Exhibit professionalism with clients, Work with Project Managers, Work with project teams, Assist with project guides, Assist with project reviews, Assist with project invoices, Assist with expense reports", "qualificationsPreferred" : "Bachelor's degree, Project coordinator experience, Architecture office experience, Assist with meeting minutes", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? Watch Our Story: ' https://www.hdrinc.com/our-story' Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world. In the role of Administrative Project Coordinator, we'll count on you to: Type, format and organize project documents, reports, specifications and correspondence Create and maintain paper and electronic files Order insurance and monitor insurance certificates Apply company quality assurance guidelines and procedures for project document management Assist with and help coordinate meetings and presentations Exhibit professionalism with clients Work with multiple Project Managers and project teams as needed Assist with project guides, project reviews, project invoices and expense reports as needed Perform other duties as needed Preferred Qualifications Bachelor's degree Prior experience working as a project coordinator in an architecture office Proficiency in assisting with the creation of meeting minutes for project teams", "summaryDescription" : "Administrative Project Coordinator at HDR. Type project documents. Format project documents", "createdAt" : "2026-06-14T18:54:55.897", "lastUpdated" : "2026-06-16T03:34:15.193", "ingestTimestamp" : "2026-06-14T18:54:55.897", "mongoId" : "6a2c6e0974d8ee00a0920da5", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 65000, "salaryAnnualMax" : 85000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.6666667, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Engineering", "llmIndustryConfidence" : 0.85 }, { "id" : "6a2203e374d8ee00a0d618d4", "title" : "Administrative Assistant", "industry" : "Education", "salary" : { "min" : 48000.0, "max" : 65000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "The estimation is based on the US market baseline for an Administrative Assistant in Richmond, adjusted for mid-seniority and the education industry." }, "location" : "TEXAS-RICHMOND-DAVID CROCKETT MIDDLE SCHOOL", "locations" : [ "TEXAS-RICHMOND-DAVID CROCKETT MIDDLE SCHOOL", "
DAVID CROCKETT MIDDLE SCHOOL (53)
19001 BEECHNUT
RICHMOND, 77407

" ], "timestamp" : "2026-06-16T02:42:34.944", "fingerprint" : "373e28c28e47a2f46c851c174f9263da1ba49865ce0ffb98e3c7bfe676581561", "source" : "taleo", "language" : "en", "applyUrl" : "https://aa210.taleo.net/careersection/ex/jobdetail.ftl?job=192841", "externalId" : "192841", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Richmond", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "29.5821811,-95.7607832" } ], "locationText" : "Richmond, Texas, United States", "minimumEducation" : "High School", "experienceMinYears" : 3, "coreResponsibilities" : "Plan clerical support activities, Initiate clerical support activities, Assign clerical support activities, Carry out clerical support activities, Relieve supervisors of routine administrative tasks, Ensure smooth day-to-day operation, Review outgoing correspondence, Maintain supervisor's calendar, Coordinate meetings and conferences, Schedule meetings and conferences, Notify meeting attendees, Screen supervisor's telephone calls, Screen supervisor's mail, Respond to telephone calls, Respond to mail, Forward calls to supervisor, Forward mail to supervisor, Process discipline referrals, Maintain discipline referrals, Maintain records in files, Maintain records in computer system, Maintain detention logs, Notify parents of detention, Prepare ISS assignments, Process homework for absences, Supervise office workers, Prepare supplemental payroll, Serve as substitute for ISS monitor, Process documents, Process work order requests, Provide clerical support for campus police, Provide clerical support for Extended Day Program, Assist principal with supervising substitute teachers, Assist principal with textbooks, Assist principal with keys, Assist principal with school calendar, Assist principal with master scheduling, Assist principal with routine correspondence, Assist principal with newsletters, Compile data, Organize filing system, Maintain filing system, Prepare in-service materials", "domainKnowledge" : "Student discipline; Student records; Payroll processing; Substitute teachers; School calendar; Master scheduling", "domainList" : [ "student-discipline", "student-records", "payroll-processing", "substitute-teachers", "school-calendar", "master-scheduling" ], "domainSpecificKnowledge" : [ "Student discipline", "Student records", "Payroll processing", "Substitute teachers", "School calendar", "Master scheduling" ], "continuousLearning" : "Professional development attendance", "specialRequirements" : "Lifting less than 40 pounds, Occasional walking, Occasional standing, Occasional sitting, Occasional bending, Occasional stooping, Occasional kneeling, Occasional crouching, Occasional crawling, Work prolonged hours, Work irregular hours, Maintain emotional control, Attendance at conferences", "qualificationsBasic" : "3 years clerical/secretarial experience, High School diploma or GED", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Job Overview The Administrative Assistant I will provide clerical support and serve as secretary to one or more assigned administrators. Relieve supervisor/s of routine administrative tasks. Position Description Essential Duties and Responsibilities Plan, initiate, assign to other or carry to completion clerical, secretarial, and administrative support activities Relieve supervisors of routine administrative tasks and ensure smooth and efficient day-to-day operation of the department, section or branch to which assigned Review all outgoing correspondence for format, spelling, punctuation and grammar before submitting for supervisor’s signature Maintain supervisor’s calendar, coordinate meetings and conferences, scheduling time and place and notifying attendees Screen supervisor’s telephone calls and mail, personally responding to those that can be handled at the secretarial level and forwarding the remaining calls/ mail to supervisor with pertinent background material Process and maintain discipline referrals and records in files and computer system Maintain detention logs and notify parents as prescribed by policy Prepare ISS assignments and process homework for long term absences Supervise office workers and prepare supplemental payroll for tutorials May serve as substitute for ISS monitor Process documents and work order requests using school district computer program May provide clerical support for campus police officer and Extended Day Program Assist principal with supervising substitute teachers, textbooks, keys, school calendar, master scheduling, routine correspondence, newsletters Compile data, organize/maintain filing system, prepare in-service materials, etc. Supervisory Responsibilities None Qualification Requirements To perform this job successfully, an individual must be able to perform each of the above essential duties satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or abilities, required unless otherwise stated as preferred. Reasonable accommodations may be made to enable individuals with disabilities to perform the essentials functions. High School diploma or GED Minimum of 3 years of clerical/secretarial experience Proficient in various computer programs Ability to maintain a high level of confidentiality of all student/family and staff information Physical Requirements/Working Conditions The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in classrooms, offices, work stations and meeting rooms. The position requires occasional walking, standing, sitting, bending, stooping, kneeling, crouching, crawling, and lifting/carrying work related items weighing less than 40 pounds, such as books, papers and presentation materials. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus. Attendance at conferences and professional development is required. Work involves everyday risks and discomforts which require normal safety precautions when operating equipment or performing job duties. May work prolonged or irregular hours and must be able to maintain emotional control under stress. TEXAS-RICHMOND", "summaryDescription" : "Administrative Assistant. Plan clerical support activities. Initiate clerical support activities", "createdAt" : "2026-06-14T21:32:06.131", "lastUpdated" : "2026-06-16T02:42:34.944", "ingestTimestamp" : "2026-06-14T21:32:06.131", "mongoId" : "6a2203e374d8ee00a0d618d4", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 48000, "salaryAnnualMax" : 65000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Student discipline", "Student records", "Payroll processing", "Substitute teachers", "School calendar", "Master scheduling" ], "skillCount" : 6, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.5555556, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Education", "llmIndustryConfidence" : 0.98 }, { "id" : "6a2c79bb74d8ee00a0942af5", "title" : "Administrative Assistant", "company" : "Holder Construction", "industry" : "Real Estate", "salary" : { "min" : 47000.0, "max" : 65000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Administrative Assistant in Fort Wayne, IN, adjusted for mid-seniority and the construction industry." }, "location" : "Fort Wayne, IN", "locations" : [ "Fort Wayne", "IN" ], "timestamp" : "2026-06-15T09:45:38.796", "fingerprint" : "e39f4e09ad2b44288b127a4db19059a36730f3c9c7893490f215244f7a184527", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/holderconstruction/jobs/4266169009", "externalId" : "4266169009", "industryFunction" : { }, "structuredLocations" : [ { "workMode" : "onsite" } ], "locationText" : "", "employmentType" : "FULL_TIME", "technicalSkills" : "Microsoft Office Suite, Word, Excel, Outlook", "professionalSkills" : [ "Cost coding", "Record-keeping", "Expense categorization" ], "hardSkillsList" : [ "Accounts payable processing", "Invoice management", "Financial record maintenance" ], "hardSkills" : [ { "name" : "Accounts payable processing", "level" : "intermediate" }, { "name" : "Invoice management", "level" : "intermediate" }, { "name" : "Financial record maintenance", "level" : "intermediate" } ], "majorSkills" : "Accounts payable, Cost coding, Administrative support", "majorSkillsList" : [ "Accounts payable", "Cost coding", "Administrative support" ], "coreResponsibilities" : "Process vendor invoices, Manage vendor invoices, Ensure timely payments, Ensure accurate record-keeping, Code project costs, Track project costs, Record expenses, Categorize expenses, Liaise with vendors, Liaise with internal teams, Resolve invoicing queries, Resolve cost-related queries, Maintain financial records, Organize financial records, Provide administrative support", "teamCollaboration" : "Internal teams", "domainKnowledge" : "Construction industry", "domainList" : [ "construction-industry" ], "domainSpecificKnowledge" : [ "Construction industry" ], "toolProficiency" : [ "Microsoft Word", "Microsoft Excel", "Microsoft Outlook" ], "communicationSkills" : "Invoicing queries; Cost-related queries", "documentationSkills" : "Financial records documentation", "problemSolvingSkills" : "Resolve queries", "specialRequirements" : "Substance abuse testing, Background screening", "qualificationsBasic" : "Proven experience in administrative roles, Experience with accounts payable, Experience with cost coding, Organizational skills, Attention to detail, Proficiency in Microsoft Office Suite, Excellent communication skills, Excellent interpersonal skills, Ability to work independently, Ability to work as part of a team", "qualificationsPreferred" : "Familiarity with accounting software", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "ABOUT US Holder Construction is a nationally recognized leader in the construction industry, consistently ranked among the top firms on ENR’s Top 400 Contractors list. We are a performance-driven company that believes in rewarding excellence and investing in our people. Our structured career development program empowers associates to grow quickly into expanded roles and responsibilities based on merit. With operations throughout the United States, we offer a highly competitive compensation and benefits package, including: Annual bonus program Paid time off Health, dental, vision, and life insurance 401(k)-retirement plan Night and swing shift differential pay for select roles We are looking for an Administrative Assistant to join our Operations team in Fort Wayne, IN. This is a full-time, in-person position. Key Responsibilities Accounts Payable: Process and manage vendor invoices, ensuring timely payments and accurate record-keeping. Cost Coding: Accurately code and track project costs, ensuring all expenses are recorded and categorized correctly. Communication: Liaise with vendors and internal teams to resolve any invoicing or cost-related queries. Documentation: Maintain and organize financial records and documentation. Support: Provide administrative support to other departments as needed. Qualifications Required: Proven experience in administrative roles, preferably with a focus on accounts payable and cost coding. Strong organizational skills and attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Excellent communication and interpersonal skills. Ability to work independently and as part of a team. Preferred: Familiarity with accounting software. Holder is committed to Equal Opportunity Employment (EOE). Substance abuse testing and a background screening is a condition of employment and Holder Construction does not sponsor applicants for immigration status or benefits.", "summaryDescription" : "Administrative Assistant at Holder Construction. Skills: Accounts payable, Cost coding, Administrative support. Process vendor invoices. Manage vendor invoices", "postedDate" : "2026-06-14T08:46:27.414", "createdAt" : "2026-06-14T08:46:27.414", "lastUpdated" : "2026-06-15T09:45:38.796", "ingestTimestamp" : "2026-06-14T08:46:27.414", "mongoId" : "6a2c79bb74d8ee00a0942af5", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 47000, "salaryAnnualMax" : 65000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Accounts payable processing", "Invoice management", "Financial record maintenance", "Accounts payable", "Cost coding", "Administrative support", "Record-keeping", "Expense categorization", "Construction industry", "Microsoft Word", "Microsoft Excel", "Microsoft Outlook" ], "skillCount" : 12, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.8888889, "daysOld" : 1, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Construction", "llmIndustryConfidence" : 0.95 } ], "status" : 200, "message" : "administrative assistant ii executive support data reporting project management jobs", "metadata" : { "title" : "administrative assistant ii executive support data reporting project management" }, "pagination" : { "page" : 0, "limit" : 50, "totalCount" : 186006, "totalPages" : 3721, "hasNext" : true, "hasPrevious" : false } }

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