{ "count" : 125779, "data" : [ { "id" : "6a306608f292fd229cfad9a2", "title" : "Intermediate Architectural Contract Administrator", "company" : "DIALOG", "industry" : "Contract Administration", "salary" : { "min" : 83000.0, "max" : 102000.0, "currency" : "CAD", "frequency" : "yearly" }, "location" : "Calgary, AB", "locations" : [ "Calgary, AB" ], "certifications" : [ "LEED accreditation", "PMP certification" ], "timestamp" : "2026-06-16T09:44:35.191", "fingerprint" : "113d49f9f7e6af161a672654d5c8f5cef9296825fa20b636cf2cab2e6e26744f", "source" : "lever", "language" : "en", "applyUrl" : "https://jobs.lever.co/dialogdesign/3a171fd8-b39a-45e2-9e40-42d8259e9982/apply", "externalId" : "3a171fd8-b39a-45e2-9e40-42d8259e9982", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Calgary", "state" : "Alberta", "country" : "Canada", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "51.0456064,-114.0575410" } ], "locationText" : "Calgary, Alberta, Canada", "employmentType" : "FULL_TIME", "experienceMinYears" : 5, "experienceMaxYears" : 9, "experienceLevel" : "Mid", "technicalSkills" : "Revit, AutoCAD, BIM, MS Project", "professionalSkills" : [ "Contract administration", "Project coordination", "Document control" ], "hardSkillsList" : [ "Construction documentation", "Specification writing" ], "hardSkills" : [ { "name" : "Construction documentation", "level" : "intermediate" }, { "name" : "Specification writing", "level" : "intermediate" } ], "majorSkills" : "Architectural drafting, Contract management", "majorSkillsList" : [ "Architectural drafting", "Contract management" ], "coreResponsibilities" : "Administer construction contracts, Coordinate contract administration, Manage contract documentation, Liaise with project teams, Assist with contract close-out", "teamCollaboration" : "Project stakeholders; Design teams; Construction teams", "projectManagementSkills" : [ "Contract management", "Document control" ], "domainKnowledge" : "Construction administration; Architectural projects", "domainList" : [ "construction-administration", "architectural-projects" ], "domainSpecificKnowledge" : [ "Construction administration", "Architectural projects" ], "toolProficiency" : [ "MS Office Suite" ], "communicationSkills" : "Contract negotiation; Stakeholder communication", "documentationSkills" : "Contract documentation; Project documentation", "problemSolvingSkills" : "Contractual issues", "qualificationsBasic" : "5+ years experience, Bachelor's degree", "qualificationsPreferred" : "Master's degree, LEED accreditation, PMP certification", "remoteFriendly" : true, "workSiteFlexibility" : "Flexible", "rawDescription" : "## Description Here at DIALOG, we are passionate about design and believe it can and should meaningfully improve the wellbeing of our communities and the environment we all share. We are a multi-disciplinary practice of architects, interior designers, urban designers and planners, structural, mechanical and electrical engineers, landscape architects and sustainability experts who design for community wellbeing and urban vibrancy. We are a fun-loving bunch of big thinkers and city-shapers, who are collaborative in our approach, diverse in our perspectives, aspirational in our pursuits, and optimistic about what’s next. We’re always looking for passionate people who share our values and care as much about our communities as we do. We're proud to be a Certified B Corporation and one of Canada's Greenest Employers, committed to using our design practice as a force for good in the world. ## How you'll make a difference Support and participate in start-up meetings and regular construction meetings with contractors and owners Liaise with the project team, contractors, clients, and other stakeholders during the construction phase Conduct site reviews for general conformance with contract documents, escalating issues as needed Monitor contract progress and assist in the review and validation of progress claims Respond to RFIs and provide timely input to support issue resolution, engaging senior team members as required Support the preparation of contract change documentation (CD/PCN/CO), including coordinating and assembling inputs from the multi-disciplinary team Assist in managing contract communication (RFIs, SIs, CCNs, submittals, etc.) Provide impartial input to support resolution of conflicts or negotiations Assist in the review of project close-out documentation (O&M manuals, as-builts, etc.) ## Who you are 5–9 years of experience in Contract Administration, construction coordination, or related field Working knowledge of building codes and construction procedures Developing knowledge of procurement, standard construction contracts (CCDC 2, CCDC 5A/5B, etc.) and contract administration processes, including changes, claims, and delays Strong analytical and problem-solving skills Effective written and verbal communication skills, with strong interpersonal abilities Able to manage competing priorities and maintain responsiveness in a fast-paced construction environment. Valid driver’s license and access to a reliable vehicle. Able to travel to project sites, including occasional short-duration trips to locations outside the Calgary area. ## You'll stand out with Direct involvement in CA-phase delivery Experience with field reviews and site documentation processes (RFI/SI) Familiarity with contract change procedures (PCN, CO, CD, etc) and cost/schedule implications. Experience in progress payment certification and contractor invoice review Knowledge of relevant legislation and standards (Building Codes, lien legislation, basic contract law principles) Knowledge of building construction systems and assemblies, including how components are sequenced and installed in the field (foundations, structure, envelope, walls, finished, etc.) Experience with construction management software platforms (Onware, Procore, Prolog, BIM 360, etc.) Building science exposure, including materials and construction methods Proficiency in Microsoft Office and Bluebeam Background in Architecture, Architectural Technology, Engineering, or related field, including Revit experience Certified Construction Contract Administrator (CCCA) with CSC ## Additional Information Don’t meet every single requirement? We still encourage you to apply! We’re looking for future DIALOGers who are eager to learn, bring unique perspectives, and want to make a real difference in the world—even if your experience doesn’t align perfectly with every qualification. Perks & Benefits Parental leave top-up programs for all parents upon the birth or adoption of a child, RRSP matching, competitive medical and dental benefits coverage upon the first day of employment, discounted memberships, encouraged work/life balance with gifted time off during the holiday season and Vacation Buy-Up program, and reimbursement for professional memberships and dues are just a few of the benefits that DIALOGers enjoy. Professional Development DIALOG offers continued professional growth through leadership development opportunities specifically designed for our collaborative culture. Among others, some of our programs include: CoachDIALOG which equips our coaches with essential communication and feedback strategies for building great teams; Integrateducation™ supports DIALOGers in accredited continuing education opportunities; technical skills development via e-learning pathways; and financial support for relevant external learning opportunities. Equal Opportunity DIALOG celebrates diversity and is an equal opportunity employer. We are committed to an inclusive environment for all, free of discrimination and harassment. Employment-related decisions are made without regard to sex, religion, ethnicity, sexual orientation, disability, age and race. In accordance with DIALOG’s Accommodation Policy, accommodations for people with disabilities are available upon request for candidates throughout the selection process.", "summaryDescription" : "Intermediate Architectural Contract Administrator at DIALOG. Skills: Architectural drafting, Contract management. 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Greet and assist visitors, ensuring a professional and welcoming office environment. Manage front desk responsibilities, including answering phones and directing inquiries. Coordinate vendor visits and service providers, including building management, maintenance, cleaning services, and office suppliers. Coordinate conference room scheduling and meeting logistics as needed. Maintain office common areas, including conference rooms, reception areas, and breakrooms. Manage office supplies and inventory, ensuring the office remains fully stocked and organized. Coordinate mail, shipping, package deliveries, and office communications. Maintain office seating chart Work with HR to coordinate workplace logistics for new hires, including workspace assignments, office access, parking, and badge administration. Assist with employee events, team lunches, and company gatherings. Help create a positive and professional workplace experience for employees and guests. 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Work with key stakeholders; Work with engineering; Work with procurement; Work with construction; Work with legal; Work with finance", "domainKnowledge" : "EPC/EPCM projects; Industrial projects", "domainList" : [ "epc-epcm-projects", "industrial-projects" ], "domainSpecificKnowledge" : [ "EPC/EPCM projects", "Industrial projects" ], "communicationSkills" : "Cooperation skills", "continuousLearning" : "Opportunities to develop yourself; Broaden knowledge to new areas", "specialRequirements" : "Ability to travel domestically and abroad", "qualificationsBasic" : "Degree in Engineering, Understanding of contract and claim management, 5–10+ years of experience in contract management and claims handling in EPC/EPCM or industrial projects, Fluency in English", "qualificationsPreferred" : "Fluency in Finnish, Fluency in other languages, Solution-oriented mindset, Spirit of a team player, Ability to travel domestically and abroad, Entrepreneurial mindset", "remoteFriendly" : false, "workSiteFlexibility" : "Hybrid", "rawDescription" : "AFRY is a European leader in engineering, design, and advisory services, with a global reach. We accelerate the transition towards a sustainable society. We are 19,000 devoted experts in infrastructure, industry, energy and digitalization, creating sustainable solutions for generations to come. Making Future We are looking for a Contract Manager to work in the Project Delivery unit within the Industry Division of AFRY. The role focuses on contract administration, change management, and claims handling, ensuring that contractual rights and obligations are actively managed and minimize risk. The position works closely with the Project Manager and key stakeholders across engineering, procurement, construction, legal, and finance. ## Qualifications To succeed in this role, you have: * Degree in Engineering (M.Sc. tai B.Sc.) * Understanding of contract and claim management * 5–10+ years of experience in contract management and claims handling in EPC/EPCM or industrial projects. * Fluency in English is essential, fluency in Finnish and other languages are assets * A can-do attitude and great cooperation and communication skills You stand out if you have a solution-oriented mindset and the spirit of a team player. We appreciate the ability to travel domestically and abroad and an entrepreneurial mindset. Please tell us more about your strengths in the application letter. We look forward to getting to know you! ## Additional Information Why AFRY? As a stable and growing company, we provide you with a variety of opportunities to develop yourself. At AFRY, you will have the opportunity to broaden your knowledge to new areas according to your interests and get to work together with the top experts in dynamic and international project environment. At AFRY we build sustainable future together and develop sustainable solutions that serve not only our clients but also society. The work at AFRY is versatile, interesting and challenging but at the same flexible, allowing you to take care of your work-life balance. We apply flexible working in a hybrid model where possible, taking into account project needs. We strive to include all new employees to our work community from the first day at AFRY. We are brave, devoted team players, and we wish that you have the same mindset. Would you like to read more about your future colleagues’ careers? Get to know them on our web page: [https://afry.com/en/join-us/get-know-us ](https://afry.com/en/join-us/get-know-us ); Benefits at AFRY All AFRY employees are supported with lunch, exercise, culture, wellness and commuting benefit. AFRY employees are insured by private accident insurance when working remotely and in spare time. Employees have possibility to receive help for taking care of a sick child at home. The team player spirit strengthens also in hobby clubs, in which employees spend time together. Depending on the office location there are cross fit classes, golf clubs and board game clubs. We also encourage our employees to commute by bike. Morning porridge is offered to all cyclists. Sustainability at AFRY Sustainability and creating sustainable solutions are at the core of AFRY’s business strategy and all of our operations. By combining the latest technologies and the top expertise of our employees, we create sustainable business to our clients. Read more about sustainability at AFRY: [https://afry.com/en/insights/sustainability ](https://afry.com/en/insights/sustainability ); Interested? You can ask for more detailed information from Service Market Area Manager Ville Lilja , +358 40 4181825, 29.6.-3.7.2026 or ville.lilja@afry.com Please send your application and CV with salary request by 16.8.2026 and join our team full of experts! We will start interviews as applications arrive and will select a suitable candidate when found. At AFRY, we engineer change in everything we do. Change happens when brave ideas come together. When we collaborate, innovate technology, and embrace challenging points of view. That’s how we're making future. We are actively looking for qualified candidates to join our inclusive and diverse teams across the globe. Join us in accelerating the transition towards a sustainable future.", "summaryDescription" : "Contract Manager at AFRY. Skills: Contract management, Claims handling. 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"locations" : [ "South San Francisco", "CA" ], "certifications" : [ "PMP certification" ], "timestamp" : "2026-06-16T08:33:42.595", "fingerprint" : "b62213e8b31c56778c47e0d4e874e24954ea246861c4905280fb887ad4b27e2a", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/vantagescore/jobs/4286463009", "externalId" : "4286463009", "industryFunction" : { }, "structuredLocations" : [ { "city" : "South San Francisco", "state" : "California", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "37.6535403,-122.4168664" } ], "locationText" : "South San Francisco, California, United States", "employmentType" : "CONTRACT", "experienceLevel" : "Manager", "professionalSkills" : [ "Project management", "Organizational skills", "Stakeholder management", "Vendor management", "Contract negotiation", "Budget management", "Resource planning" ], "hardSkillsList" : [ "Office space planning", "Workplace operations", 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"office-furniture-procurement", "office-furniture-installation", "office-relocation-logistics", "landlord-relations", "tenant-relations" ], "domainSpecificKnowledge" : [ "Office space planning", "Workplace operations", "Facilities management", "Commercial construction", "Office furniture procurement", "Office furniture installation", "Office relocation logistics", "Landlord relations", "Tenant relations" ], "toolProficiency" : [ "Microsoft Office", "Google Workspace", "Project tracking software" ], "communicationSkills" : "Regular communication to leadership; Provide regular communication", "documentationSkills" : "Maintain project documentation; Maintain project reports", "problemSolvingSkills" : "Problem-solving abilities; Resolve risks or delays", "specialRequirements" : "Periodic on-site visits", "outcomesObjectives" : "Ensure projects completed on time; Ensure projects completed within budget; Ensure minimal disruption to business operations; Ensure quality standards are met; Ensure project deliverables are met; Ensure successful occupancy; Ensure functionality post-move", "qualificationsBasic" : "5+ years managing office expansions, 5+ years managing relocations, 5+ years managing facilities projects, 5+ years managing workplace operations, 5+ years managing commercial construction projects, Experience working with landlords, Experience working with property management companies, Experience working with general contractors, Experience working with architects, Experience working with vendors, Experience coordinating office moves, Experience coordinating workplace transitions, Knowledge of commercial office furniture procurement, Knowledge of commercial office furniture installation processes, Project management skills, Organizational skills, Ability to manage multiple projects, Ability to manage competing priorities", "qualificationsPreferred" : "Experience supporting fast-growing organizations, Experience with multiple office locations, Background in facilities management, Background in workplace operations, Background in construction management, Background in commercial real estate, Familiarity with lease-related coordination, Familiarity with landlord-tenant relationships, PMP certification or equivalent, Project management experience", "remoteFriendly" : true, "workSiteFlexibility" : "Flexible", "rawDescription" : "Position Summary We are seeking an experienced Part-Time Office Expansion & Facilities Project Manager (1099 Contractor) to oversee the planning, coordination, and execution of office expansions, renovations, relocations, and workplace improvement projects. This role will serve as the primary point of contact for vendors, landlords, general contractors, furniture suppliers, and other stakeholders to ensure projects are completed on time, within budget, and with minimal disruption to business operations. The ideal candidate is highly organized, detail-oriented, and experienced in managing office environments, workplace logistics, and construction-related projects. They will possess strong project management skills and a practical understanding of office space planning, workplace operations, and facilities management. Key Responsibilities Project Management & Office Expansions Manage multiple office expansion, renovation, and workplace improvement projects from planning through completion. Develop and maintain project schedules, timelines, budgets, and milestone tracking. Ensure all projects remain on schedule and proactively identify and resolve risks or delays. Coordinate with internal stakeholders to understand business and workspace requirements. Vendor & Contractor Management Serve as the primary liaison with landlords, property management teams, architects, general contractors, and vendors. Solicit and evaluate vendor proposals, negotiate pricing, and manage contracts as needed. Monitor vendor performance and ensure quality standards and project deliverables are met. Coordinate site visits, inspections, and project meetings. Office Relocations & Logistics Lead and coordinate office moves, including planning, scheduling, communication, and execution. Manage moving companies, furniture vendors, and installation teams. Develop move plans that minimize disruption to employees and business operations. Oversee post-move activities to ensure successful occupancy and functionality. Furniture, Equipment & Workspace Planning Coordinate the procurement, ordering, delivery, and installation of office furniture and workplace equipment. Collaborate with stakeholders to assess workspace needs and recommend solutions that support employee productivity and organizational goals. Track inventory and ensure timely delivery of furniture and office assets. Facilities Coordination Ensure compliance with building requirements, permits, and landlord guidelines. Monitor project budgets and approve invoices against project milestones. Maintain accurate project documentation, reports, and status updates. Provide regular communication to leadership regarding project progress, risks, and key decisions. Qualifications 5+ years of experience managing office expansions, relocations, facilities projects, workplace operations, or commercial construction projects. Demonstrated experience working with landlords, property management companies, general contractors, architects, and vendors. Experience coordinating office moves and workplace transitions. Knowledge of commercial office furniture procurement and installation processes. Strong project management and organizational skills with exceptional attention to detail. Ability to manage multiple projects and competing priorities simultaneously. Excellent communication, negotiation, and stakeholder management skills. Proficiency with project management and productivity tools (Microsoft Office, Google Workspace, project tracking software, etc.). Preferred Qualifications Experience supporting fast-growing organizations with multiple office locations. Background in facilities management, workplace operations, construction management, or commercial real estate. Familiarity with lease-related coordination and landlord-tenant relationships. PMP certification or equivalent project management experience is a plus. Engagement Details Employment Type: Part-Time Independent Contractor Hours: Approximately 10–25 hours per week (based on project needs) Location: Remote with periodic on-site visits as required to our SSF Office Contract Length: Project-based with potential for ongoing engagement Compensation: $75/hour Key Attributes for Success Highly detail-oriented and proactive. Strong sense of ownership and accountability. Excellent problem-solving and organizational abilities. Comfortable working independently and managing cross-functional stakeholders. Ability to anticipate office and workplace needs while maintaining a high standard of execution.", "summaryDescription" : "Office Expansion & Facilities Project Manager (Contract) at VantageScore. Skills: Office expansion management, Facilities project management, Vendor coordination, Stakeholder management. Manage office expansion projects. Manage renovation projects", "postedDate" : "2026-06-15T23:16:14.892", "createdAt" : "2026-06-15T23:16:14.892", "lastUpdated" : "2026-06-16T08:33:42.595", "ingestTimestamp" : "2026-06-15T23:16:14.892", "mongoId" : "6a30512ef292fd229cefbd2c", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 156000, "salaryBand" : "150k-200k", "hasSalary" : true, "allSkills" : [ "Office space planning", "Workplace operations", "Facilities management", "Construction project management", "Office furniture procurement", "Office furniture installation", "Office move planning", "Budget tracking", "Invoice approval", "Problem-solving", "Negotiation", "Office expansion management", "Facilities project management", "Vendor coordination", "Stakeholder management", "Project management", "Organizational skills", "Vendor management", "Contract negotiation", "Budget management", "Resource planning", "Project scheduling", "Timeline management", "Milestone tracking", "Risk identification", "Delay resolution", "Vendor proposal evaluation", "Contract management", "Performance monitoring", "Move planning", "Furniture procurement", "Furniture installation", "Workspace needs assessment", "Inventory tracking", "Documentation maintenance", "Report generation", "Status updates", "Commercial construction", "Office relocation logistics", "Landlord relations", "Tenant relations", "PMP certification", "Microsoft Office", "Google Workspace", "Project tracking software" ], "skillCount" : 45, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Senior", "dataQualityScore" : 1.0, "_score" : 508.81964, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a30605df292fd229cf8b76c", "title" : "Technical Client Service Officer", "company" : "Interactive Brokers", "industry" : "FinTech", "salary" : { "min" : 240000.0, "max" : 360000.0, "currency" : "HKD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Entry-level Technical Client Service Officer in Hong Kong's FinTech industry, adjusted for company size and industry." }, "location" : "Hong Kong", "locations" : [ "Hong Kong" ], "timestamp" : "2026-06-16T09:01:57.453", "fingerprint" : "c84e74aa2ab4cfbe2e9cf21ce1ba92f6baeffa0c262b591cb99358009cf87724", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/ibkr/jobs/8591773002", "externalId" : "8591773002", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Hong Kong", "country" : "Hong Kong", "continent" : "as", "source" : "llm", "workMode" : "onsite", "geo" : "22.2818333,114.1582831" } ], "locationText" : "Hong Kong, Hong Kong", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "technicalSkills" : "Windows, Mac", "professionalSkills" : [ "Client support", "Technical support", "Functional support", "Problem management" ], "majorSkills" : "Client service, Technical support", "majorSkillsList" : [ "Client service", "Technical support" ], "coreResponsibilities" : "Provide support to clients, Assist clients with inquiries, Act as liaison between teams, Ensure prompt resolution to bugs, Ensure effective resolution to issues, Recognize client-reported issues, Investigate client-reported issues, Escalate client-reported issues, Troubleshoot technical issues, Troubleshoot software issues, Provide technical support, Provide functional support, Troubleshoot platform issues, Troubleshoot web-based offerings, Manage wide-scale technical issues", "teamCollaboration" : "Internal teams; Customers", "domainKnowledge" : "Trading offerings; Financial products; Financial services", "domainList" : [ "trading-offerings", "financial-products", "financial-services" ], "domainSpecificKnowledge" : [ "Trading offerings", "Financial products", "Financial services" ], "communicationSkills" : "Verbal communication; Written communication", "problemSolvingSkills" : "Problem-solving; Troubleshooting; Analytical", "qualificationsBasic" : "Bachelor's degree, Experience with Windows/Mac software, Connectivity support experience, Fluency in Cantonese, Fluency in English", "qualificationsPreferred" : "Degree in technical field advantageous, Experience with financial products, Experience with financial services, Mandarin knowledge is a plus", "remoteFriendly" : true, "workSiteFlexibility" : "Hybrid", "rawDescription" : "Company Overview Interactive Brokers Group, Inc. (Nasdaq: IBKR) is a global financial services company headquartered in Greenwich, CT, USA, with offices in over 15 countries. We have been at the forefront of financial innovation for over four decades, known for our cutting-edge technology and client commitment. IBKR affiliates provide global electronic brokerage services around the clock on stocks, options, futures, currencies, bonds, and funds to clients in over 200 countries and territories. We serve individual investors and institutions, including financial advisors, hedge funds and introducing brokers. Our advanced technology, competitive pricing, and global market help our clients to make the most of their investments. Barron's has recognized Interactive Brokers as the #1 online broker for six consecutive years. Join our dynamic, multi-national team and be a part of a company that simplifies and enhances financial opportunities using state-of-the-art technology. Job Description Interactive Brokers Hong Kong Limited (\"IBHK\") is looking for a Client Technical Support Representative who will assist clients with inquiries about our range of trading offerings and act as a liaison between internal teams and customers to ensure a prompt and effective resolution to bugs and issues. The ideal candidate will be analytical with an affinity for problem-solving and troubleshooting technical and software issues. They should be able to recognize, investigate, and escalate client-reported issues related to our platforms. If you are motivated, have initiative and are analytical and methodical, we can offer you a position that will challenge and reward you as part of a team building one of the world's strongest brokerage brands. Responsibilities Providing support to clients through phone, chats, and tickets Technical and functional support for the Interactive Brokers' platforms on desktop and mobile Troubleshooting and support for Interactive Brokers' web-based offerings Problem management with a focus on wide-scale technical issues Requirements Bachelor's degree (degree earned in a technical field would be advantageous) Experience with Windows/Mac software and connectivity support (fresh graduates able to demonstrate related knowledge will be considered) Excellent verbal and written communication skills Experience with financial products and services is a plus Fluency in Cantonese and English (knowing Mandarin is a plus) Company Benefits & Perks Competitive Salary, annual performance-based bonus and stock grant Excellent health and welfare benefits including medical, dental, specialist and in-patient Competitive package of Annual Leave Daily lunch ordered in house with fully stocked kitchen Great work life balance Unique opportunity to gain exposure to global financial products, markets and clientele Opportunities for career progression and job scope expansion in a global company with growing local presence Hybrid work arrangement role permitting", "summaryDescription" : "Technical Client Service Officer at Interactive Brokers. Skills: Client service, Technical support. Provide support to clients. Assist clients with inquiries", "postedDate" : "2026-06-15T23:28:15.943", "createdAt" : "2026-06-15T23:28:15.943", "lastUpdated" : "2026-06-16T09:01:57.453", "ingestTimestamp" : "2026-06-15T23:28:15.943", "mongoId" : "6a30605df292fd229cf8b76c", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "200k+", "hasSalary" : false, "allSkills" : [ "Client service", "Technical support", "Client support", "Functional support", "Problem management", "Trading offerings", "Financial products", "Financial services" ], "skillCount" : 8, "jobCategory" : "sales", "jobSubcategory" : "customer_success", "seniorityLevel" : "Entry", "dataQualityScore" : 0.8888889, "_score" : 508.2842, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "FinTech", "llmIndustryConfidence" : 0.95 }, { "id" : "6a306429f292fd229cfa0898", "title" : "Procurement & Contract Management Professional", "company" : "Scyne Advisory", "industry" : "Management Consulting", "salary" : { "min" : 115000.0, "max" : 155000.0, "currency" : "AUD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a mid-seniority Procurement & Contract Management Professional in Canberra, Australia, adjusted for the government industry." }, "location" : "Canberra, AUSTRALIAN CAPITAL TERRITORY, Australia", "locations" : [ "Canberra", "AUSTRALIAN CAPITAL TERRITORY", "Australia" ], "timestamp" : "2026-06-16T12:28:36.454", "fingerprint" : "1f193510c214ab42b3c3e1d394bc3357782a5cfd2bba8ea28fdddfd7f670a9bb", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/ScyneAdvisory/6000000001154781-procurement-contract-management-professional-defence", "externalId" : "6000000001154781", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Canberra", "state" : "Australian Capital Territory", "country" : "Australia", "continent" : "oc", "source" : "llm", "workMode" : "onsite", "geo" : "-35.2975906,149.1012676" } ], "locationText" : "Canberra, Australian Capital Territory, Australia", "employmentType" : "FULL_TIME", "experienceMinYears" : 2, "experienceMaxYears" : 5, "experienceLevel" : "mid", "technicalSkills" : "ERP", "professionalSkills" : [ "Commercial advisory", "Contract administration", "Negotiation", "Data management", "Knowledge transfer" ], "hardSkillsList" : [ "Procurement", "Contract management", "Commercial negotiation", "Risk mitigation", "Data reporting" ], "softSkillsList" : [ "Leadership", "Mentoring" ], "hardSkills" : [ { "name" : "Procurement", "level" : "intermediate" }, { "name" : "Contract management", "level" : "intermediate" }, { "name" : "Commercial negotiation", "level" : "intermediate" }, { "name" : "Risk mitigation", "level" : "intermediate" }, { "name" : "Data reporting", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Leadership" }, { "name" : "Mentoring" } ], "majorSkills" : "Procurement, Contract management, Defence commercial advisory", "majorSkillsList" : [ "Procurement", "Contract management", "Defence commercial advisory" ], "coreResponsibilities" : "Manage complex commercial arrangements, Oversee end-to-end contract administration, Participate in negotiations, Secure outcomes protecting public sector value, Mitigate risk, Ensure agreements remain conflict-free, Ensure agreements align with government objectives, Utilise ERP systems, Drive efficient procurement processes, Drive robust data management, Drive transparent reporting, Transfer knowledge to build capabilities, Ensure adherence to APS Code of Conduct, Ensure adherence to Australian regulatory frameworks, Engage key stakeholders, Collaborate with key stakeholders", "teamCollaboration" : "Cross-functional coordination; Collaborative spirit", "domainKnowledge" : "Defence commercial advisory; Australian legislative framework; Commonwealth procurement processes; Commonwealth contracting frameworks; APS Code of Conduct; Australian regulatory frameworks; Defence acquisition; Defence sustainment", "domainList" : [ "defence-commercial-advisory", "australian-legislative-framework", "commonwealth-procurement-processes", "commonwealth-contracting-frameworks", "aps-code-of-conduct", "australian-regulatory-frameworks", "defence-acquisition", "defence-sustainment" ], "domainSpecificKnowledge" : [ "Defence commercial advisory", "Australian legislative framework", "Commonwealth procurement processes", "Commonwealth contracting frameworks", "APS Code of Conduct", "Australian regulatory frameworks", "Defence acquisition", "Defence sustainment" ], "toolProficiency" : [ "ERP systems" ], "continuousLearning" : "Professional development; Leadership opportunities; Mentoring", "specialRequirements" : "AGSVA clearance", "outcomesObjectives" : "Deliver high-impact commercial outcomes; Ensure implementable procurement strategies; Ensure value-driven procurement strategies; Ensure procurement aligned with public interest", "qualificationsBasic" : "Current and active AGSVA NV1 clearance, Extensive experience in procurement, Extensive experience in commercial management, Extensive experience in contract administration, Experience in Australian Defence industry, Understanding of Commonwealth procurement processes, Understanding of Commonwealth contracting frameworks, Hands-on experience operating within ERP environments, Commitment to public interest outcomes, Focus on ethical advisory, Focus on transparent advisory, Focus on accountability-driven advisory, Excellent stakeholder engagement skills, Excellent communication skills, Experience mentoring others, Experience managing competing priorities", "qualificationsPreferred" : "Degree in Finance, Degree in Accounting, Degree in Economics, Degree in Business, Defence sector experience, Public sector experience", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Shape Australia’s Future Through Purpose-Driven Commercial Advisory At Scyne Advisory , we are public purpose sector specialists who support governments, not-for-profits, and for-purpose organisations to deliver services that build more resilient, equitable, secure, and prosperous communities. Guided by our values—Stronger Together , Amplify Impact , Build Trusted Relationships , Value Every Person , Think Beyond Limits , and Defined by Ethics —we bring deep expertise and a collaborative spirit to everything we do. We’re excited to offer a new opportunity in our Defence team as part of our Commercial, Finance and Infrastructure Practice in our Canberra office. This role is ideal for a strategic thinker with deep expertise in Defence Commercial advisory , ready to lead high-impact commercial outcomes across major acquisition and sustainment programs. The Opportunity We are seeking a highly capable Procurement and Contract Management Professional to join our Defence practice in Canberra. In this critical role, you will oversee complex commercial activities for major Defence projects. You will partner with government stakeholders to navigate the Australian legislative framework, ensuring that procurement strategies are implementable, value-driven, and strictly aligned with the public interest. Key Responsibilities * Commercial Leadership: Manage complex commercial arrangements and oversee end-to-end contract administration for high-stakes Defence projects preferably in acquisition and sustainment phases. * Strategic Negotiation: Participate in negotiations to secure outcomes that protect public sector value and mitigate risk, ensuring all agreements remain conflict-free and aligned with government objectives. * Operational Excellence: Utilise Enterprise Resource Planning (ERP) systems to drive efficient procurement processes, robust data management, and transparent reporting. * Capability Building: Act as a true partner to the Department of Defence, actively transferring knowledge to build sustainable internal commercial capabilities. * Ethical Oversight: Ensure all procurement and contract management activities and reporting strictly adhere to the APS Code of Conduct and overarching Australian regulatory frameworks. * Stakeholder Engagement: Engaging and collaborating with key stakeholders in the delivery of activities. Why Join Scyne Advisory? * Work on high-impact Defence programs that shape Australia’s future. * Be part of a collaborative, expert team that values every person. * Access professional development, leadership opportunities, and mentoring from industry leaders. * Help build stronger communities through smarter financial and commercial decisions. Ready to turn your expertise into impact? Apply now to join Scyne Advisory and help shape the future of Defence's financial and commercial capability. Ensure you detail your Defence commercial experience, ERP proficiency, and confirmation of your current AGSVA clearance level. ## Qualifications About You To be successful in this role, you are a dynamic high-performing commercial professional who thrives in a collaborative environment and is motivated to make a difference. Alongside: * Security Clearance: A current and active AGSVA Negative Vetting 1 (NV1) clearance (this is a mandatory minimum requirement). * Sector Experience: Extensive, proven experience in procurement, commercial management, and contract administration within the Australian Defence industry with a strong understanding of Commonwealth procurement processes and contracting frameworks. * Technical Proficiency: Demonstrated, hands-on experience operating within ERP environments. * Public Purpose Alignment: A strong, demonstrated commitment to public interest outcomes, with a focus on ethical, transparent, and accountability-driven advisory. * Other Skills: Excellent stakeholder engagement and communication skills. Experience mentoring others and managing competing priorities. Desirable Qualifications * Degree in Finance, Accounting, Economics, Business, or related field. * Defence or public sector experience essential. * NV1 or higher clearance mandatory. * Proficient in ERP. ## Additional Information * Market leading Parental Leave : Allows either carer to take 26 weeks of leave, flexibly, until a child is two years of age. A six-month minimum service requirement for new starters applies. We also make full superannuation contributions for up to 12 months (including unpaid parental leave). * Flex working : Our people have the autonomy to choose where and when they work so they can integrate their professional and personal lives, finding the right balance that fuels their growth, wellbeing, engagement and productivity. If it works for them, their teams, and their clients, it works for us. * Additional leave : a 5th week of paid leave to support rest, wellbeing, and inclusion during our annual summer shutdown also Birthday leave, First Nations Cultural Leave, Floating Public Holidays, Leave+ (purchased leave up to 12 weeks), Study Leave, Volunteering Leave, and more! * Employee share options for every team member, reflecting our commitment to shared success and ownership. * Smart Device reimbursement : Working flexibly means accessing the information you need on the go. That’s why we help pay for your smartphone or tablet, claiming up to $60 a month towards your bill. * Wellness and Lifestyle benefits : We’ll give you $295 a year to spend on items or activities that support your wellness, and up to $205 a year to support your balanced lifestyle. * Sonder : A digital care platform that empowers people to actively take control of their wellbeing to live well and perform at their best, free to Scyne Employees and their immediate family members. We value every person and every voice We are committed to fostering, cultivating, and promoting a culture of diversity, equity and inclusion. We know that an inclusive culture, and collective intelligence improves the decision-making processes and is critical to delivering exceptional outcomes for our clients and team. We encourage applications from those in marginalised and/or historically underrepresented communities within our workforce. Additionally, if you require any adjustments to the process, please let us know. Interested in working together or want to find out more? If you too share our purpose of helping governments and their agencies build more resilient, secure, equitable and prosperous communities, then you should apply today. We Value Every Person and Every Voice: We are committed to fostering, cultivating, and promoting a culture of diversity, equity and inclusion. We are passionate about improving outcomes with First Peoples, working in collaboration with government and community sectors towards programs which focus on First Nations clients, consumers and communities. We recognise the knowledge, insights and capabilities of First Peoples. Their strength, resilience and cultural competence are highly valued. We know that an inclusive culture, and collective intelligence improves the decision-making processes and is critical to delivering exceptional outcomes for our clients and team. We encourage applications from those in marginalised and/or historically underrepresented communities within our workforce. Additionally, if you require any adjustments to the process, please let us know Recruitment and Assessment Process: Scyne’s approach to recruitment and selection is underpinned by key principles and expectations, ensuring we recruit and onboard a skilled and diverse workforce that is representative of the communities and organisations we serve. We ensure selection to roles is fair, with equal access provided, and appointments factor in but not limited to relative ability to fulfil the role, prior performance, potential and alignment with our values – taking unique experiences, perspectives, and contributions into consideration. We carry out background checks on our people to ensure we have made a sound hiring decision and to protect the organisation and our clients from potential risk. If required, confirmation of a valid Commonwealth security clearance or the ability to obtain a Commonwealth security clearance. At Scyne, we deeply value our recruitment partnerships. To ensure a clear and efficient process, we kindly request that all candidate submissions from search firms and recruiters are only made in alignment with a pre-existing, signed agreement for a specific position. Please note that any resumes submitted to Scyne for this position on an unsolicited basis, without a prior agreement, will not create any financial obligation for us. Consequently, we will not be liable for any fees or commissions should an unsolicited candidate be engaged, regardless of any conflicting terms or conditions you may have.", "summaryDescription" : "Procurement & Contract Management Professional at Scyne Advisory. Skills: Procurement, Contract management, Defence commercial advisory. Manage complex commercial arrangements. 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Partner to the Department of Defence", "domainKnowledge" : "Defence Commercial advisory; Australian legislative framework; Australian regulatory frameworks; APS Code of Conduct; Commonwealth procurement processes; Commonwealth contracting frameworks", "domainList" : [ "defence-commercial-advisory", "australian-legislative-framework", "australian-regulatory-frameworks", "aps-code-of-conduct", "commonwealth-procurement-processes", "commonwealth-contracting-frameworks" ], "domainSpecificKnowledge" : [ "Defence Commercial advisory", "Australian legislative framework", "Australian regulatory frameworks", "APS Code of Conduct", "Commonwealth procurement processes", "Commonwealth contracting frameworks" ], "toolProficiency" : [ "ERP systems" ], "continuousLearning" : "Professional development; Leadership opportunities; Mentoring", "specialRequirements" : "Current AGSVA NV1 clearance", "outcomesObjectives" : "Deliver services building resilient communities; Deliver services building equitable communities; Deliver services building secure communities; Deliver services building prosperous communities; Lead high-impact commercial outcomes; Ensure procurement strategies are implementable; Ensure procurement strategies are value-driven; Ensure procurement strategies align with public interest", "qualificationsBasic" : "Current and active AGSVA NV1 clearance, Extensive, proven experience in procurement, Extensive, proven experience in commercial management, Extensive, proven experience in contract administration, Experience within the Australian Defence industry, Understanding of Commonwealth procurement processes, Understanding of Commonwealth contracting frameworks, Hands-on experience operating within ERP environments, Strong commitment to public interest outcomes, Focus on ethical advisory, Focus on transparent advisory, Focus on accountability-driven advisory, Excellent stakeholder engagement skills, Excellent communication skills, Experience mentoring others, Experience managing competing priorities", "qualificationsPreferred" : "Degree in Finance, Accounting, Economics, Business, or related field, Defence or public sector experience, NV1 or higher clearance mandatory, Proficient in ERP", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Shape Australia’s Future Through Purpose-Driven Commercial Advisory At Scyne Advisory , we are public purpose sector specialists who support governments, not-for-profits, and for-purpose organisations to deliver services that build more resilient, equitable, secure, and prosperous communities. Guided by our values—Stronger Together , Amplify Impact , Build Trusted Relationships , Value Every Person , Think Beyond Limits , and Defined by Ethics —we bring deep expertise and a collaborative spirit to everything we do. We’re excited to offer a new opportunity in our Defence team as part of our Commercial, Finance and Infrastructure Practice in our Canberra office. This role is ideal for a strategic thinker with deep expertise in Defence Commercial advisory , ready to lead high-impact commercial outcomes across major acquisition and sustainment programs. The Opportunity We are seeking a highly capable Procurement and Contract Management Professional to join our Defence practice in Canberra. In this critical role, you will oversee complex commercial activities for major Defence projects. You will partner with government stakeholders to navigate the Australian legislative framework, ensuring that procurement strategies are implementable, value-driven, and strictly aligned with the public interest. Key Responsibilities * Commercial Leadership: Manage complex commercial arrangements and oversee end-to-end contract administration for high-stakes Defence projects preferably in acquisition and sustainment phases. * Strategic Negotiation: Participate in negotiations to secure outcomes that protect public sector value and mitigate risk, ensuring all agreements remain conflict-free and aligned with government objectives. * Operational Excellence: Utilise Enterprise Resource Planning (ERP) systems to drive efficient procurement processes, robust data management, and transparent reporting. * Capability Building: Act as a true partner to the Department of Defence, actively transferring knowledge to build sustainable internal commercial capabilities. * Ethical Oversight: Ensure all procurement and contract management activities and reporting strictly adhere to the APS Code of Conduct and overarching Australian regulatory frameworks. * Stakeholder Engagement: Engaging and collaborating with key stakeholders in the delivery of activities. Why Join Scyne Advisory? * Work on high-impact Defence programs that shape Australia’s future. * Be part of a collaborative, expert team that values every person. * Access professional development, leadership opportunities, and mentoring from industry leaders. * Help build stronger communities through smarter financial and commercial decisions. Ready to turn your expertise into impact? Apply now to join Scyne Advisory and help shape the future of Defence's financial and commercial capability. Ensure you detail your Defence commercial experience, ERP proficiency, and confirmation of your current AGSVA clearance level. ## Qualifications About You To be successful in this role, you are a dynamic high-performing commercial professional who thrives in a collaborative environment and is motivated to make a difference. Alongside: * Security Clearance: A current and active AGSVA Negative Vetting 1 (NV1) clearance (this is a mandatory minimum requirement). * Sector Experience: Extensive, proven experience in procurement, commercial management, and contract administration within the Australian Defence industry with a strong understanding of Commonwealth procurement processes and contracting frameworks. * Technical Proficiency: Demonstrated, hands-on experience operating within ERP environments. * Public Purpose Alignment: A strong, demonstrated commitment to public interest outcomes, with a focus on ethical, transparent, and accountability-driven advisory. * Other Skills: Excellent stakeholder engagement and communication skills. Experience mentoring others and managing competing priorities. Desirable Qualifications * Degree in Finance, Accounting, Economics, Business, or related field. * Defence or public sector experience essential. * NV1 or higher clearance mandatory. * Proficient in ERP. ## Additional Information * Market leading Parental Leave : Allows either carer to take 26 weeks of leave, flexibly, until a child is two years of age. A six-month minimum service requirement for new starters applies. We also make full superannuation contributions for up to 12 months (including unpaid parental leave). * Flex working : Our people have the autonomy to choose where and when they work so they can integrate their professional and personal lives, finding the right balance that fuels their growth, wellbeing, engagement and productivity. If it works for them, their teams, and their clients, it works for us. * Additional leave : a 5th week of paid leave to support rest, wellbeing, and inclusion during our annual summer shutdown also Birthday leave, First Nations Cultural Leave, Floating Public Holidays, Leave+ (purchased leave up to 12 weeks), Study Leave, Volunteering Leave, and more! * Employee share options for every team member, reflecting our commitment to shared success and ownership. * Smart Device reimbursement : Working flexibly means accessing the information you need on the go. That’s why we help pay for your smartphone or tablet, claiming up to $60 a month towards your bill. * Wellness and Lifestyle benefits : We’ll give you $295 a year to spend on items or activities that support your wellness, and up to $205 a year to support your balanced lifestyle. * Sonder : A digital care platform that empowers people to actively take control of their wellbeing to live well and perform at their best, free to Scyne Employees and their immediate family members. We value every person and every voice We are committed to fostering, cultivating, and promoting a culture of diversity, equity and inclusion. We know that an inclusive culture, and collective intelligence improves the decision-making processes and is critical to delivering exceptional outcomes for our clients and team. We encourage applications from those in marginalised and/or historically underrepresented communities within our workforce. Additionally, if you require any adjustments to the process, please let us know. Interested in working together or want to find out more? If you too share our purpose of helping governments and their agencies build more resilient, secure, equitable and prosperous communities, then you should apply today. We Value Every Person and Every Voice: We are committed to fostering, cultivating, and promoting a culture of diversity, equity and inclusion. We are passionate about improving outcomes with First Peoples, working in collaboration with government and community sectors towards programs which focus on First Nations clients, consumers and communities. We recognise the knowledge, insights and capabilities of First Peoples. Their strength, resilience and cultural competence are highly valued. We know that an inclusive culture, and collective intelligence improves the decision-making processes and is critical to delivering exceptional outcomes for our clients and team. We encourage applications from those in marginalised and/or historically underrepresented communities within our workforce. Additionally, if you require any adjustments to the process, please let us know Recruitment and Assessment Process: Scyne’s approach to recruitment and selection is underpinned by key principles and expectations, ensuring we recruit and onboard a skilled and diverse workforce that is representative of the communities and organisations we serve. We ensure selection to roles is fair, with equal access provided, and appointments factor in but not limited to relative ability to fulfil the role, prior performance, potential and alignment with our values – taking unique experiences, perspectives, and contributions into consideration. We carry out background checks on our people to ensure we have made a sound hiring decision and to protect the organisation and our clients from potential risk. If required, confirmation of a valid Commonwealth security clearance or the ability to obtain a Commonwealth security clearance. At Scyne, we deeply value our recruitment partnerships. To ensure a clear and efficient process, we kindly request that all candidate submissions from search firms and recruiters are only made in alignment with a pre-existing, signed agreement for a specific position. Please note that any resumes submitted to Scyne for this position on an unsolicited basis, without a prior agreement, will not create any financial obligation for us. Consequently, we will not be liable for any fees or commissions should an unsolicited candidate be engaged, regardless of any conflicting terms or conditions you may have.", "summaryDescription" : "Procurement & Contract Management Professional at Scyne Advisory. Skills: Procurement, Contract Management, Defence Commercial Advisory. Manage complex commercial arrangements. Oversee end-to-end contract administration", "postedDate" : "2026-06-15T05:51:08.000", "createdAt" : "2026-06-15T21:47:20.744", "lastUpdated" : "2026-06-16T05:02:06.913", "ingestTimestamp" : "2026-06-15T21:47:20.744", "mongoId" : "6a304f6ff292fd229cee7a40", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "100k-150k", "hasSalary" : false, "allSkills" : [ "Contract management", "Procurement", "Commercial management", "Leadership", "Negotiation", "Mentoring", "Contract Management", "Defence Commercial Advisory", "Commercial leadership", "Contract administration", "Strategic negotiation", "Procurement strategy", "Value-driven procurement", "Risk mitigation", "Data management", "Knowledge transfer", "Commercial advisory", "Defence Commercial advisory", "Australian legislative framework", "Australian regulatory frameworks", "APS Code of Conduct", "Commonwealth procurement processes", "Commonwealth contracting frameworks", "ERP systems" ], "skillCount" : 24, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 1.0, "_score" : 502.4372, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Government", "llmIndustryConfidence" : 0.95 }, { "id" : "6a3059cbf292fd229cf4add8", "title" : "Senior Administration Manager", "company" : "ICEYE", "industry" : "Operations", "salary" : { "min" : 2200000.0, "max" : 3500000.0, "currency" : "INR", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Senior Administration Manager in New Delhi, India, adjusted for seniority, technology industry, and company size." }, "location" : "India ", "locations" : [ "India " ], "timestamp" : "2026-06-16T11:34:04.516", "fingerprint" : "e7c3896eb21db1bea5df31915cc96b56c137d3c45e82bd209c88ad3c0a1226fa", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/iceye/5df8e14c-8d66-47fd-aca4-ebcd77a4a02e/application", "externalId" : "5df8e14c-8d66-47fd-aca4-ebcd77a4a02e", "industryFunction" : { }, "structuredLocations" : [ { "city" : "New Delhi", "country" : "India", "continent" : "as", "source" : "llm", "workMode" : "hybrid", "geo" : "28.6138954,77.2090057" } ], "locationText" : "New Delhi, India", "employmentType" : "FULL_TIME", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "Senior", "technicalSkills" : "IT infrastructure", "professionalSkills" : [ "Process management", "Resource planning", "Continuous improvement", "Stakeholder management", "Vendor management", "Cross-functional coordination" ], "hardSkillsList" : [ "Lease execution", "Fit-out supervision", "Preventive maintenance", "Procurement", "Vendor negotiation" ], "hardSkills" : [ { "name" : "Lease execution", "level" : "intermediate" }, { "name" : "Fit-out supervision", "level" : "intermediate" }, { "name" : "Preventive maintenance", "level" : "intermediate" }, { "name" : "Procurement", "level" : "intermediate" }, { "name" : "Vendor negotiation", "level" : "intermediate" } ], "majorSkills" : "Office setup, Facilities management, IT coordination, Stakeholder engagement", "majorSkillsList" : [ "Office setup", "Facilities management", "IT coordination", "Stakeholder engagement" ], "coreResponsibilities" : "Assist with office setup, Coordinate real estate agents, Attend site visits, Liaise with landlord representatives, Manage lease formalities, Own fit-out project, Engage contractors, Supervise works, Track milestones, Manage approvals, Ensure on-time delivery, Ensure on-budget delivery, Set up utilities, Set up IT infrastructure, Set up furniture, Set up services, Establish facilities management processes, Maintain facilities management processes, Manage vendor service contracts, Manage relationships with building management, Manage relationships with utilities providers, Manage relationships with security agencies, Ensure workplace health & safety standards, Serve as IT point of contact, Coordinate with global IT team, Set up local infrastructure, Ensure cybersecurity policies adhered, Ensure access control procedures adhered, Maintain government contacts roster, Track government meetings, Track government commitments, Track government follow-up actions, Schedule meetings with government officials, Manage invitations, Prepare briefing packs, Handle visitor logistics, Keep roster of protocol officers, Keep roster of industry association representatives, Manage meeting scheduling, Manage meeting logistics, Manage meeting preparation, Own conference room bookings, Maintain conference room calendar, Ensure rooms are set up, Ensure rooms are equipped, Manage room booking conflicts, Manage room booking escalations, Draft agendas, Prepare meeting rooms, Arrange catering, Provide personal assistance, Manage India office calendar, Coordinate across time zones, Act as office first point of contact, Greet visitors, Manage incoming calls, Manage couriers, Ensure professional front-of-house experience, Coordinate end-to-end travel logistics, Coordinate flights, Coordinate visas, Coordinate accommodation, Coordinate airport transfers, Coordinate local transport, Coordinate guest itineraries, Maintain relationships with travel agencies, Maintain relationships with hotels, Maintain relationships with car hire, Negotiate corporate rates, Ensure welcoming visitor experience, Ensure organised visitor experience, Source vendors, Evaluate vendors, Onboard vendors, Raise purchase orders, Track deliveries, Verify invoices, Review vendor contracts, Renegotiate vendor contracts, Maintain office supplies inventory", "teamCollaboration" : "Cross-functional teams; Global teams; Leadership review; Finance team coordination", "projectManagementSkills" : [ "Project delivery", "Milestone tracking", "Budget management" ], "domainKnowledge" : "SAR satellite technology; Office administration; Facilities management; IT coordination; Government relations", "domainList" : [ "sar-satellite-technology", "office-administration", "facilities-management", "it-coordination", "government-relations" ], "domainSpecificKnowledge" : [ "SAR satellite technology", "Office administration", "Facilities management", "IT coordination", "Government relations" ], "toolProficiency" : [ "TravelPerk" ], "communicationSkills" : "Briefing packs; Executive support", "continuousLearning" : "Professional development; Training opportunities", "specialRequirements" : "Security screening, SUPO screening", "outcomesObjectives" : "Ensure office runs seamlessly; Ensure on-time, on-budget delivery; Ensure office is fully operational", "qualificationsBasic" : "5+ years administrative experience, Experience with office setup, Experience with facilities management, Experience with IT coordination, Experience with vendor management, Experience with travel logistics, Experience with stakeholder engagement, Experience with executive support", "qualificationsPreferred" : "Experience in a founding role", "remoteFriendly" : true, "workSiteFlexibility" : "Hybrid", "rawDescription" : "ROLE HIGHLIGHTS: - Senior Administration Manager - Location: New Delhi, India - Department: Operations & Administration - Reports to: Country Head \\ Senior Management, ICEYE India - Employment type: Permanent - Workplace model: Hybrid - Employment is subject to applicable security screening (incl. SUPO, where required) ABOUT ICEYE ICEYE is a global leader in synthetic aperture radar (SAR) satellite technology, providing persistent monitoring capabilities for governments, enterprises, and humanitarian organisations. ICEYE India is a wholly owned subsidiary established to support ICEYE’s growing presence and operations in the Indian market. ROLE PURPOSE The Senior Administration Officer is a founding role at ICEYE India with two distinct phases. In the first phase, the role is responsible for assisting with the setup of the India office — from lease execution through fit-out supervision and go-live. In the second phase, the role transitions into steady-state ownership of all administrative, facilities, IT coordination, and office services functions. This is a highly independent position requiring someone who can manage a broad and demanding portfolio with minimal direction, take full ownership of operational and administrative matters, and ensure the India office runs seamlessly from day one. KEY RESPONSIBILITIES 1. OFFICE SETUP (PHASE 1 — PRIORITY) - Coordinate with real estate agents, attend site visits, and maintain a shortlist of office options for leadership review. - Liaise with landlord representatives through lease execution; manage all related formalities including stamp duty and registration. - Own the fit-out project: engage contractors, supervise works, track milestones, manage approvals, and ensure on-time, on-budget delivery. - Set up all utilities, IT infrastructure, furniture, and services to ensure the office is fully operational at go-live. 2. ONGOING FACILITIES MANAGEMENT (PHASE 2 — STEADY STATE) - Establish and maintain facilities management processes covering preventive maintenance schedules, repairs, housekeeping, pest control, and vendor service contracts. - Manage relationships with building management, utilities providers, and security agencies on an ongoing basis. - Ensure workplace health & safety standards are maintained and that the office remains a safe, well-functioning environment as the team grows. 3. IT COORDINATION & TECHNOLOGY SUPPORT - Serve as the primary on-ground IT point of contact, coordinating with ICEYE’s global IT team to set up local infrastructure: network, servers, workstations, printers, and video-conferencing equipment. - Ensure cybersecurity policies and access control procedures are adhered to for the India office. 4. STAKEHOLDER ENGAGEMENT - Maintain a detailed roster of government contacts and a live tracker of all government meetings, commitments, and follow-up actions on behalf of leadership. - Schedule meetings with relevant government officials and senior stakeholders; manage invitations, prepare briefing packs, and handle visitor logistics. - Keep roster of government contacts, protocol officers, and industry association representatives. 5. EXECUTIVE, MEETING & RECEPTION SUPPORT - Manage scheduling, logistics, and preparation for internal and external meetings, townhalls, and board-level visits. - Own conference room bookings: maintain the rooms calendar, ensure rooms are set up and equipped ahead of each meeting, and manage conflicts or priority escalations. - Draft agendas, prepare meeting rooms, and arrange catering. - Provide personal assistance support to visiting senior executives as required. - Manage the India office calendar and coordinate across time zones with ICEYE’s global offices (Finland, UK, US, and others). - Act as the office’s first point of contact — temporarily serving as receptionist: greeting visitors, managing incoming calls and couriers, and ensuring a professional front-of-house experience until a dedicated resource is hired. 6. TRAVEL & VISITOR MANAGEMENT - Coordinate end-to-end travel logistics for staff visiting India from ICEYE’s global offices: flights, visas, accommodation, airport transfers, local transport, and guest itineraries. We use TravelPerk for internal travel. - Maintain relationships with preferred travel agencies, hotels, and car hire vendors; negotiate corporate rates. - Ensure a welcoming and well-organised experience for all international visitors. 7. PROCUREMENT & VENDOR MANAGEMENT - Source, evaluate, and onboard vendors for office supplies, pantry, housekeeping, courier, printing, and other consumables. - Raise purchase orders, track deliveries, and verify invoices in coordination with the finance team. - Periodically review and renegotiate vendor contracts to ensure value for money. - Maintain an organised inventory of office supplies, stationery, and consumables. 8. HR & EMPLOYEE EXPERIENCE SUPPORT - Assist and partner with the HR Global function with onboarding logistics for new joiners: workstation setup, access cards, welcome kits, and office orientation. - Coordinate employee welfare initiatives, team events, celebrations, and CSR activities. - Manage seating plans and space allocation as the team grows. - Handle petty cash. 9. RECORDS & REPORTING - Maintain accurate and up-to-date administrative records, contracts, leases, and correspondence files. - Prepare regular reports on administrative expenditure, facility status, and vendor performance for management review. - Support internal and external audits by providing necessary documentation. QUALIFICATIONS & EXPERIENCE ESSENTIAL - Bachelor’s degree or higher in Business Administration, Management, or a related field. - 15+ years of progressive experience in office/facilities administration or office project management, preferably in a technology, aerospace, defence, or multinational environment. - Demonstrated hands-on experience managing an office setup, fit-out, or relocation project from search through go-live. - Experience supporting senior executives and managing confidential information with discretion. - Proficiency in MS Office 365 (Outlook, Word, Excel, Teams, SharePoint). - Fluency in English and Hindi (written and spoken); additional regional language is a plus. PREFERRED - Prior experience in a start-up, scale-up, or new-market-entry environment; having set up a greenfield office is a strong advantage. - Familiarity with commercial real estate processes in India: lease negotiation, stamp duty, registration, and landlord coordination. - Familiarity with IT infrastructure basics (networking, hardware procurement, AV systems). - Experience working with international teams across multiple time zones. WORKING AT ICEYE At ICEYE, you’ll join a diverse and highly engaged team united by the ambition to make the impossible possible. As a global scale-up, we combine speed and ambition with the opportunity to take real ownership from day one. Your growth, wellbeing, and success are a priority, with continuous professional development, training opportunities, and a culture where collaboration is how we win. HOW WE WORK (OUR VALUES) Make the impossible possible: We set ambitious goals and stay calm under pressure. We bring grit, optimism, and ownership when things get hard, and we keep moving until we find a way. - Be curious: Go deep, ask questions, listen carefully, and think critically. Understand the “why” behind decisions. - See the big picture: Stay close to what’s happening across the company so you can make better decisions. Consider how your work affects others. - Drive effective teamwork: Create psychological safety, invite different perspectives, and build inclusive teams. There are no bad questions. - Act as one team: We win together. We match tasks to the right owner and stay agile as priorities shift. - Have fun: What we do matters—and it should be enjoyable. Celebrate progress, take pride in results, and share the wins. BENEFITS Our benefits are designed to support your health and wellbeing, at work and beyond. We keep improving them based on employee feedback, and offerings vary by location. Talent Acquisition will confirm what applies for this role and location during the process. OUR COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSION We want ICEYE to be a place where people can be themselves and do great work. Different backgrounds and perspectives make us stronger, which is why we work to create an environment where people feel included, respected, and able to speak up. Whatever your background, we want you to bring your authentic self to the table. We’re committed to fair, inclusive hiring and equal opportunity. Everyone is welcome to apply. If you need any adjustments or support during the recruitment process, tell us—we’ll do our best to help. Apply now to start your ICEYE journey, and help us continue to make the impossible possible together. Read more about ICEYE and working with us at iceye.com http://iceye.com.", "summaryDescription" : "Senior Administration Manager at ICEYE. Skills: Office setup, Facilities management, IT coordination, Stakeholder engagement. 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We are a multi-disciplinary practice of architects, interior designers, urban designers and planners, structural, mechanical and electrical engineers, landscape architects and sustainability experts who design for community wellbeing and urban vibrancy. We are a fun-loving bunch of big thinkers and city-shapers, who are collaborative in our approach, diverse in our perspectives, aspirational in our pursuits, and optimistic about what’s next. We’re always looking for passionate people who share our values and care as much about our communities as we do. We're proud to be a Certified B Corporation and one of Canada's Greenest Employers, committed to using our design practice as a force for good in the world. ## How you'll make a difference Lead and manage all aspects of the Contract Administration phase, ensuring adherence to contract requirements, protection of design intent and effective project delivery Establish, implement and enforce project protocols, communication frameworks and contract administration procedures across all stakeholders (owner, consultants, contractor, vendors, AHJs) Conduct site reviews for general conformance with contract documents, identifying deficiencies and directing appropriate corrective action Independently monitor contract progress including schedule, cost and work-in-place, identifying risks and proactively advising the Owner of potential impacts Direct and oversee all contract documentation and communications (RFI, SI, PCN, CO, CD, Submittals) including review and coordination of multidisciplinary consultant input prior to issuance Interpret contract documents and provide clear, consistent direction to contractors and consultants, ensuring fair and defensible contract administration Lead resolution of conflicts, negotiations, and claims in a fair and balanced manner Provide technical leadership on construction issues, leveraging strong knowledge of building systems, constructability and sequencing Mentor and provide direction to junior and intermediate team members, supporting capability development and consistent CA best practices ## Who you are 10+ years of experience in Contract Administration or related field with demonstrated leadership of CA-phase delivery across multiple project scales and complexity Proven experience leading contract administration on complex projects (greater than ~$100M construction value) with minimal supervision Advanced knowledge of standard and non-standard construction contracts (CCDC, CCDC 5A/5B, supplementary conditions, alternative delivery models, etc.) Deep understanding of procurement process, contract law principles and administration of changes, claims and delays, including claim avoidance and mitigation strategies Expert-level proficiency in field reviews, payment certification, contract documentation, and contract change management (PCN, CO, CD, etc.) Strong building science knowledge, including materials, methods, and construction processes Knowledge of building construction systems and assemblies, including how components are sequenced and installed in the field (foundations, structure, envelope, M&E systems, finishes, etc.) Deep understanding of building codes, construction procedures, and relevant legislation Strong analytical and problem-solving skills with sound, defensible decision-making in complex or high-risk scenarios Proven ability to lead coordination and review of multidisciplinary consultant input, providing clear direction to consultants and contractors Experience leading Substantial Completion, Total Performance and closeout processes Demonstrated leadership in mentoring and developing team members across disciplines Excellent communication and stakeholder management skills, including negotiation and conflict resolution skills Ability to manage competing priorities in high-pressure, fast-paced construction environments Valid driver’s license and access to a reliable vehicle. Able to travel to project sites, including occasional short-duration trips to locations outside the Calgary area. ## You'll stand out with Experience with alternative delivery models (CM, Design-Build, IPD) and associated CA implications Experience advising Owners on procurement strategies, tender evaluations and contract award recommendations Experience reviewing and responding to contract claims, delays and disputes Advanced experience with construction scheduling review (critical path awareness) Exposure to quality management processes and pre-bid document reviews Experience contributing to training, internal knowledge sharing or CA practice development Experience with construction management software platforms (Onware, Part3, Procore, Prolog, BIM 360, etc.) Background in Architecture, Architectural Technology, Engineering or related field, including experience with Revit Certified Construction Contract Administrator (CCCA) with CSC ## Additional Information Don’t meet every single requirement? We still encourage you to apply! We’re looking for future DIALOGers who are eager to learn, bring unique perspectives, and want to make a real difference in the world—even if your experience doesn’t align perfectly with every qualification. Perks & Benefits Parental leave top-up programs for all parents upon the birth or adoption of a child, RRSP matching, competitive medical and dental benefits coverage upon the first day of employment, discounted memberships, encouraged work/life balance with gifted time off during the holiday season and Vacation Buy-Up program, and reimbursement for professional memberships and dues are just a few of the benefits that DIALOGers enjoy. Professional Development DIALOG offers continued professional growth through leadership development opportunities specifically designed for our collaborative culture. Among others, some of our programs include: CoachDIALOG which equips our coaches with essential communication and feedback strategies for building great teams; Integrateducation™ supports DIALOGers in accredited continuing education opportunities; technical skills development via e-learning pathways; and financial support for relevant external learning opportunities. Equal Opportunity DIALOG celebrates diversity and is an equal opportunity employer. We are committed to an inclusive environment for all, free of discrimination and harassment. Employment-related decisions are made without regard to sex, religion, ethnicity, sexual orientation, disability, age and race. 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Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve. Our Commitment As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day. Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees. At HDR, the health and safety of our employees is of the upmost importance. In accordance with local safety, health, and environmental legislation, HDR is committed to developing, maintaining, and enforcing proactive safe work policies, procedures, and standards. In accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and other applicable legislation, we are committed to meeting the accessibility needs of persons with disabilities. Candidates with disabilities may request reasonable accommodation throughout the recruitment and selection process by contacting our Human Resources team. HDR is a certified Living Wage Employer in Ontario, British Columbia, and Alberta. Canada-Ontario-Richmond Hill", "summaryDescription" : "Construction Contract Administrator at HDR. Skills: Contract management. Administer construction contracts", "createdAt" : "2026-06-14T21:52:57.438", "lastUpdated" : "2026-06-15T22:40:37.360", "ingestTimestamp" : "2026-06-14T21:52:57.438", "mongoId" : "6a16291c58b93c861e95a0ca", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 105000, "salaryAnnualMax" : 155000, "salaryBand" : "100k-150k", "hasSalary" : true, "allSkills" : [ "Contract administration", "Contract management", "Contracting concepts", "Contract certification", "Microsoft Office", "MS Excel" ], "skillCount" : 6, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Senior", "dataQualityScore" : 0.8888889, "_score" : 488.0037, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Construction", "llmIndustryConfidence" : 0.95 }, { "id" : "6a305785f292fd229cf3abc2", "title" : "Commercial Management Assistant", "company" : "HDR", "salary" : { "min" : 85600.0, "max" : 128000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Multiple Locations", "locations" : [ "Multiple Locations" ], "timestamp" : "2026-06-16T06:58:20.752", "fingerprint" : "fe43826ecca2efe6f48badd18e9911a0267e5151092a8cbbe0c1d7e6092dcd15", "source" : "taleo", "language" : "en", "applyUrl" : "https://hdr.taleo.net/careersection/ex/jobdetail.ftl?job=785574", "externalId" : "785574", "industryFunction" : { }, "structuredLocations" : [ { "country" : "United States", "continent" : "na", "workMode" : "onsite" } ], "locationText" : "United States", "employmentType" : "FULL_TIME", "technicalSkills" : "QuickBase", "professionalSkills" : [ "Contract management", "Risk management", "Document control", "Dispute resolution", "Project accounting", "Scheduling" ], "hardSkillsList" : [ "Data analysis", "Tracking" ], "hardSkills" : [ { "name" : "Data analysis", "level" : "intermediate" }, { "name" : "Tracking", "level" : "intermediate" } ], "majorSkills" : "Commercial management, Contract administration", "majorSkillsList" : [ "Commercial management", "Contract administration" ], "coreResponsibilities" : "Complete delegated tasks, Prepare weekly reports, Prepare monthly reports, Produce documents, Transmit documents, Draft contracts, Analyze data, Track data, Assist project startup, Assist project execution, Assist project close out documentation, Store documentation, Communicate documentation, Monitor contract compliance, Prepare subcontracts, Process contract change orders, Close out contracts, Circulate risk register, Update risk register, Participate in project reviews, Verify compliance, Onboard team members, Monitor claims issues, Review supporting documents, Support invoicing, Review reimbursable expenses, Coordinate schedule issues, Coordinate schedule impacts, Attend schedule report outs, Identify design team risks, Adjust schedules for change orders", "teamCollaboration" : "Cross-functional teams; Project teams", "projectManagementSkills" : [ "Project management" ], "domainKnowledge" : "Architecture/engineering projects", "domainList" : [ "architecture-engineering-projects" ], "domainSpecificKnowledge" : [ "Architecture/engineering projects" ], "documentationSkills" : "Document production; Documentation storage", "continuousLearning" : "Tuition reimbursement", "specialRequirements" : "Up to 10% travel", "qualificationsBasic" : "Up to 10% travel may be required", "qualificationsPreferred" : "Design build experience, Low code programming is a plus, Experience in claims, Working knowledge of negotiation of contracts for architecture/engineering projects", "remoteFriendly" : false, "workSiteFlexibility" : "Flexible", "rawDescription" : "At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? Watch Our Story: ' https://www.hdrinc.com/our-story' Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world. The Commercial Management Assistant is responsible for the completion of tasks as delegated by the Senior Commercial Manager, Commercial Manager, or Project Manager Assists in preparing weekly and monthly reports as required Assists in document production and transmission Assists in drafting contracts Assists in data analysis and tracking Assists in project startup, execution, and close out documentation development, storage and communication Other tasks as assigned Up to 10% travel may be required depending on the needs of the projects Specific duties include, but are not limited to the following; Contract Management 1. Monitoring Compliance 2. Assist in Preparing Subcontracts 3. Assist in Processing Contract Change Orders 4. Assist in Contract Close-Out Risk Management 1. Circulate Risk Register for Updates 2. Participate in Monthly Project Reviews Document Control 1. Verify Compliance 2. Assist with Onboarding Team Members Dispute Resolution 1. Assist with Monitoring Claims Issues 2. Review Supporting Documents for Impacts on Firm Fixed Fee Consultants or Subcontractor Infractions Project Accounting 1. Support Internal and External Invoicing 2. Review Reimbursable Expenses Scheduling 1. Coordinate with Project Controls Manager on Schedule Issues/Impacts 2. Attend Schedule Report Outs and Assist with Identification of Design Team Risks 3. 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As our Contract Administrator, you’ll be the trusted custodian of contract governance across the Group, ensuring a", "summaryDescription" : "Contract Administrator at Mukuru. 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The Commercial Management Assistant is responsible for the completion of tasks as delegated by the Senior Commercial Manager, Commercial Manager, or Project Manager Assists in preparing weekly and monthly reports as required Assists in document production and transmission Assists in drafting contracts Assists in data analysis and tracking Assists in project startup, execution, and close out documentation development, storage and communication Other tasks as assigned Up to 10% travel may be required depending on the needs of the projects Specific duties include, but are not limited to the following; Contract Management 1. Monitoring Compliance 2. Assist in Preparing Subcontracts 3. Assist in Processing Contract Change Orders 4. Assist in Contract Close-Out Risk Management 1. Circulate Risk Register for Updates 2. Participate in Monthly Project Reviews Document Control 1. Verify Compliance 2. Assist with Onboarding Team Members Dispute Resolution 1. Assist with Monitoring Claims Issues 2. Review Supporting Documents for Impacts on Firm Fixed Fee Consultants or Subcontractor Infractions Project Accounting 1. Support Internal and External Invoicing 2. Review Reimbursable Expenses Scheduling 1. Coordinate with Project Controls Manager on Schedule Issues/Impacts 2. Attend Schedule Report Outs and Assist with Identification of Design Team Risks 3. Assist with Schedule Adjustments for Change Orders #LI-JF1 Keywords: Commercial Management Assistant, commercial management, commercial manager Preferred Qualifications Design build experience Ability to do low code programming is a plus (e.g. QuickBase) Experience in claims which may include claims defense, claim production, claim negotiation/resolution, and claim prevention Experience and/or working knowledge of negotiation of contracts for architecture/engineering projects We provide a comprehensive benefits package that promotes employee ownership, employee health, performance, and success, which includes medical, dental, vision, short and long-term disability, life insurance, an employee assistance program, paid time away, parental leave, paid holidays, a retirement savings plan with employer match, employee referral bonus and tuition reimbursement. The expected compensation range for this position depends upon skills, experience, education and geographical location. 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As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? Watch Our Story: ' https://www.hdrinc.com/our-story' Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world. The Commercial Management Assistant is responsible for the completion of tasks as delegated by the Senior Commercial Manager, Commercial Manager, or Project Manager Assists in preparing weekly and monthly reports as required Assists in document production and transmission Assists in drafting contracts Assists in data analysis and tracking Assists in project startup, execution, and close out documentation development, storage and communication Other tasks as assigned Up to 10% travel may be required depending on the needs of the projects Specific duties include, but are not limited to the following; Contract Management 1. Monitoring Compliance 2. Assist in Preparing Subcontracts 3. Assist in Processing Contract Change Orders 4. Assist in Contract Close-Out Risk Management 1. Circulate Risk Register for Updates 2. Participate in Monthly Project Reviews Document Control 1. Verify Compliance 2. Assist with Onboarding Team Members Dispute Resolution 1. Assist with Monitoring Claims Issues 2. Review Supporting Documents for Impacts on Firm Fixed Fee Consultants or Subcontractor Infractions Project Accounting 1. Support Internal and External Invoicing 2. Review Reimbursable Expenses Scheduling 1. Coordinate with Project Controls Manager on Schedule Issues/Impacts 2. Attend Schedule Report Outs and Assist with Identification of Design Team Risks 3. Assist with Schedule Adjustments for Change Orders #LI-JF1 Keywords: Commercial Management Assistant, commercial management, commercial manager Preferred Qualifications Design build experience Ability to do low code programming is a plus (e.g. QuickBase) Experience in claims which may include claims defense, claim production, claim negotiation/resolution, and claim prevention Experience and/or working knowledge of negotiation of contracts for architecture/engineering projects We provide a comprehensive benefits package that promotes employee ownership, employee health, performance, and success, which includes medical, dental, vision, short and long-term disability, life insurance, an employee assistance program, paid time away, parental leave, paid holidays, a retirement savings plan with employer match, employee referral bonus and tuition reimbursement. The expected compensation range for this position depends upon skills, experience, education and geographical location. (Stated benefits are for full-time regular positions. Temporary and part-time roles eligible for limited benefits.) {Pay Transparency Location1}: %2485,600 - %24128,000", "summaryDescription" : "Commercial Management Assistant at HDR. Skills: Commercial management, Contract administration. Prepare weekly and monthly reports. Produce and transmit documents", "createdAt" : "2026-06-15T23:07:58.012", "lastUpdated" : "2026-06-16T08:57:48.524", "ingestTimestamp" : "2026-06-15T23:07:58.012", "mongoId" : "6a305784f292fd229cf3ab4d", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 85600, "salaryAnnualMax" : 128000, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ "Data analysis", "Tracking", "Commercial management", "Contract administration", "Contract management", "Risk management", "Document control", "Dispute resolution", "Project accounting", "Scheduling", "Project execution", "Project close out", "Architecture/engineering projects" ], "skillCount" : 13, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "_score" : 483.30338, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Engineering", "llmIndustryConfidence" : 0.92 }, { "id" : "6949bdd070f0b99d58827f07", "title" : "Retail Outlet Officer (Contract)", "industry" : "Retail", "salary" : { "min" : 36000.0, "max" : 54000.0, "currency" : "MYR", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Junior Retail Outlet Officer in Kuala Lumpur, Malaysia, with 1-2 years of experience, adjusted for the retail industry and contract employment type." }, "location" : "Malaysia-Selangor-Kuala Lumpur", "locations" : [ "Malaysia-Selangor-Kuala Lumpur", "true" ], "timestamp" : "2026-06-16T01:03:22.379", "fingerprint" : "57c091a6e636eb80baacaa021895c63623cd63deec753f6f41b6cb1d3883c155", "source" : "taleo", "language" : "en", "applyUrl" : "https://dhlexpress.taleo.net/careersection/ex/jobdetail.ftl?job=116154", "externalId" : "116154", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Kuala Lumpur", "country" : "Malaysia", "continent" : "as", "source" : "llm", "workMode" : "onsite", "geo" : "3.1516964,101.6942371" } ], "locationText" : "Kuala Lumpur, Malaysia", "employmentType" : "CONTRACT", "minimumEducation" : "Diploma", "experienceMinYears" : 1, "experienceMaxYears" : 2, "softSkillsList" : [ "Relationship skill" ], "softSkills" : [ { "name" : "Relationship skill" } ], "qualificationsBasic" : "Diploma in related discipline, 1-2 years of working experience", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Full-time Third Shift YOUR PROFILE Exhibits an exceptional degree of ingenuity, creativity, resourcefulness and empathy. Well- developed relationship skill and ability to network with multiple levels of an organization and other business units. Typically requires Diploma in related discipline and or 1- 2 years of working experience. OUR OFFER Strong career support in a international environment Great culture and colleagues Multifarious benefit program Do you see a personal challenge in these versatile and responsible tasks? Then apply now! We look forward to receiving your application!", "summaryDescription" : "Retail Outlet Officer (Contract)", "createdAt" : "2026-06-14T18:49:54.188", "lastUpdated" : "2026-06-16T01:03:22.379", "ingestTimestamp" : "2026-06-14T18:49:54.188", "mongoId" : "6949bdd070f0b99d58827f07", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "30k-50k", "hasSalary" : false, "allSkills" : [ "Relationship skill" ], "skillCount" : 1, "jobCategory" : "sales", "jobSubcategory" : "revenue", "seniorityLevel" : "Junior", "dataQualityScore" : 0.6666667, "_score" : 479.71918, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Retail", "llmIndustryConfidence" : 0.85 }, { "id" : "6a306e0bf292fd229cfdc08a", "title" : "Senior Fund Corporate Officer", "company" : "IQ-EQ", "industry" : "Financial Services", "salary" : { "min" : 95000.0, "max" : 135000.0, "currency" : "EUR", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Senior Fund Corporate Officer in Luxembourg City, Luxembourg, adjusted for the financial services industry and senior experience level." }, "location" : "Luxembourg City, LU", "locations" : [ "Luxembourg City", "LU" ], "timestamp" : "2026-06-16T11:56:44.641", "fingerprint" : "ad8ef67bed26d4b1eab23c70ff717adda304574b293b314a447592f1e69ede8f", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/IQEQ/744000132161829--senior-fund-corporate-officer", "externalId" : "744000132161829", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Luxembourg City", "country" : "Luxembourg", "continent" : "eu", "source" : "llm", "workMode" : "onsite", "geo" : "49.6010510,6.0639946" } ], "locationText" : "Luxembourg City, Luxembourg", "employmentType" : "FULL_TIME", "minimumEducation" : "Master or Bachelors degree", "experienceMinYears" : 2, "experienceMaxYears" : 5, "experienceLevel" : "mid", "professionalSkills" : [ "Corporate law", "Company law", "Fiscal law", "Client relationship management", "Legal formalities coordination", "Risk management", "Compliance oversight" ], "hardSkillsList" : [ "Regulatory compliance", "KYC obligations", "Minute review", "Agreement review", "Documentation review" ], "hardSkills" : [ { "name" : "Regulatory compliance", "level" : "intermediate" }, { "name" : "KYC obligations", "level" : "intermediate" }, { "name" : "Minute review", "level" : "intermediate" }, { "name" : "Agreement review", "level" : "intermediate" }, { "name" : "Documentation review", "level" : "intermediate" } ], "majorSkills" : "Corporate Officer duties, Fund administration, Regulatory compliance", "majorSkillsList" : [ "Corporate Officer duties", "Fund administration", "Regulatory compliance" ], "coreResponsibilities" : "Coordinate administrative and legal formalities, Deal with account opening queries, Deal with acquisitions queries, Deal with board resolutions queries, Deal with official publication and filing queries, Deal with notarial and private deeds queries, Deal with incorporation queries, Deal with liquidations queries, Build customer relationships, Gain insight into client needs, Deliver customer-centric solutions, Ensure legal and contractual requirements met, Ensure KYC obligations met, Prepare client files, Monitor client files, Maintain client files, Safeguard from potential risks, Lead board meetings, Lead shareholders meetings, Review minutes, Review agreements, Review documentation", "teamCollaboration" : "Clients; Banks; External parties", "domainKnowledge" : "Real estate entities; Corporate entities; Funds; Trusts; Companies; Luxembourg company law; Financial vehicles; SOPARFI; SICAR; SIF; RAIF", "domainList" : [ "real-estate-entities", "corporate-entities", "funds", "trusts", "companies", "luxembourg-company-law", "financial-vehicles", "soparfi", "sicar", "sif", "raif" ], "domainSpecificKnowledge" : [ "Real estate entities", "Corporate entities", "Funds", "Trusts", "Companies", "Luxembourg company law", "Financial vehicles", "SOPARFI", "SICAR", "SIF", "RAIF" ], "toolProficiency" : [ "MS Office", "SAP" ], "documentationSkills" : "Client files; Minutes; Agreements; Documentation", "qualificationsBasic" : "5+ years Funds, Corporate, Company or Fiscal law, 1-2 years similar environment experience, MS Office proficiency, Familiarity with relevant computer software, Handle acquisition of participations, Handle board resolutions, Handle incorporation and liquidation of a company, Handle proxies, Advanced knowledge of annual reporting law", "qualificationsPreferred" : "Knowledge of Luxembourg company law, Fluent in English and an additional language", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "We’re a leading Investor Services group offering end-to-end services in administration, accounting, reporting, regulatory and compliance needs of the investment sector worldwide. We employ a global workforce of 6,500+ people across 24 jurisdictions and have assets under administration (AUA) exceeding US$857 billion. We work with 13 of the world’s top-15 private equity firms. Our services are underpinned by a Group-wide commitment to ESG and best-in-class technology including a global data platform and innovative proprietary tools supported by in-house experts. Above all, what makes us different is our people. Operating as trusted partners to our clients, we deliver intelligent solutions through a combination of technical expertise and strong relationships based on deep client understanding. Drawing on your existing experience in Corporate, Company or Fiscal law you will be responsible for coordinating the day to day administrative and legal formalities for our varied and complex client portfolios. This will include regulated and unregulated real estate and corporate entities including funds, trusts and companies. * You’ll be highly organized, pay close attention to detail and know your subject matter as you will be dealing with queries relating to account opening, acquisitions, board resolutions, official publication and filing, notarial and private deeds, incorporation and liquidations. * You will build strong customer relationships with existing and new clients, banks and other external parties, gaining insight into their needs and delivering customer-centric solutions also ensuring we meet our legal and contractual requirements. * Compliance and regulations has never been more complex; you’ll need to ensure we comply and meet our KYC obligations by preparing, monitoring and maintaining robust client files, safeguarding from potential risks. * You will lead board and shareholders meetings, reviewing related minutes, agreements and documentation. * We are never complacent and always encourage our people to look for ways to improve our business; here everyone’s opinion counts and we will value your contribution. * Your long-term career goals are important to us too. We want to make sure we’re providing the support and opportunities you need to achieve your dreams so we can build a successful future, together. ## Qualifications * Master or Bachelors degree * At least 5 years in Funds, Corporate, Company or Fiscal law * Previous experience as Corporate Officer ideally, relevant experience of minimum 1-2 years in a similar environment Knowledge of MS Office and familiarity with relevant computer software (e.g. SAP) * Experienced in handling: acquisition of participation's, board resolutions, incorporation and liquidation of a company, proxies, advanced knowledge of annual reporting law. * Knowledge of Luxembourg company law is an asset (including financial vehicles, SOPARFI,SICAR,SIF,RAIF) * Fluent in English and an additional language would be considered an asset ## Additional Information OUR COMMITMENT TO YOU AND THE ENVIRONMENT Sustainability is integral to our strategy and operations. Our sustainability depends on us building and maintaining long-term relationships with all our stakeholders – including our employees, clients, and local communities – while also reducing our impact on our natural environment. There is always more we can, and should do, to improve – whether in relation to our people, our clients, our planet, or our governance. Our ongoing success as a business depends on our sustainability and agility in a changing and challenging global landscape. We’re committed to fostering an inclusive, equitable and diverse culture for our people, led by our Diversity, Equity, and Inclusion steering committee. Our learning and development programmes and systems (including PowerU and MyCampus) enable us to invest in growing our employees’ careers, while our hybrid working approach supports our employees in achieving balance and flexibility while remaining connected to their colleagues. We want to empower our 6,500+ employees - from 94 nationalities, across 24 countries - to each achieve their potential. Through IQ-EQ Launchpad we support women managers launching their first fund, in an environment where only 15% of all private equity and venture capital firms are gender balanced. We’re committed to growing relationships with our clients and supporting them in achieving their objectives. We understand that our clients’ sustainability and success leads to our sustainability and success. We’re emotionally invested in our clients right from the beginning.", "summaryDescription" : "Senior Fund Corporate Officer at IQ-EQ. Skills: Corporate Officer duties, Fund administration, Regulatory compliance. Coordinate administrative and legal formalities. 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With major offices in Herndon, Denver, and Amsterdam, we have a global footprint and a unified team of employees committed to providing a premier customer experience and delivering the full spectrum of data center solutions, from core to edge, like no other data center provider can do. Focused on driving innovation and helping our customers define and deliver their own unique vision for the Edge, at any scale, in any market worldwide, for any requirement, we are building tomorrow’s data center infrastructure, today for some of the world’s most demanding Network, Content, and Cloud customers. Title: Administrative Assistant — KL Office About the Role This isn’t a background role — it’s a linchpin position. As our Administrative Assistant, you’ll be the go-to person who makes the KL office run seamlessly: the first face visitors see, the person teammates rely on when they need something done, and the force behind the behind-the-scenes operations that let everyone else do their best work. You’ll report to the KL Office Manager and work 40 hours per week on-site. What You’ll Do Own the Front Door Be the warm, confident first impression for every visitor, vendor, and colleague who walks through the door. Handle incoming calls with professionalism and direct them to the right people fast. Run a Sharp Office Keep workspaces, conference rooms, and the kitchen clean, organized, and stocked — so people can focus on the work that matters. Source and order supplies, track deliveries, and manage all incoming and outgoing mail and packages. Coordinate with building management to tackle maintenance issues before they become headaches. Drive Operations Maintain office policies, procedures, the employee directory, and badge inventory with meticulous accuracy. Submit and reconcile expense reports and handle occasional off-site errands. Manage company merchandise — tracking stock online and in the office and keeping leadership informed. Make People Feel Welcome Lead new employee onboarding and offboarding — you set the tone for the employee experience from day one. Coordinate catering for meetings and events that bring the team together. Support Senior Leadership Assist with legal documents, signature collection, and required authorizations. Handle travel booking and provide support to the KL Office Manager. Step in wherever you’re needed — this role evolves with the team. Who You Are A people person who genuinely enjoys helping others and creating great experiences. A clear communicator — in writing and in conversation. Detail-obsessed and proactive — you spot problems before they happen and solve them quietly. A natural multi-tasker who stays calm and organized when priorities shift. Self-directed — you don’t need someone standing over you to do excellent work. What You Bring 5+ years in office administration, reception, or a similar role (required) Strong working knowledge of Microsoft Office Suite: familiarity with scheduling and travel booking tools is a plus. A strong background in customer service and hospitality. An energetic, dependable presence and a consistently professional demeanor. EdgeConneX believes inclusion – of thought, backgrounds and experiences – affects all that we do, from our employees to the solutions we deliver. Our goal is to create an environment where embracing differences helps deepen the lives and work experience of our employees, enhances our innovation and creativity, and enriches our involvement in our communities. EdgeConneX is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin or ancestry, physical or mental disability, as well as any other category protected by applicable federal, state, or local laws. EdgeConneX offers a competitive benefits package. For more information on how we process your data, visit our Data Privacy Policy here.", "summaryDescription" : "Administrative Assistant — KL Office at EdgeConneX. Manage office operations. Coordinate meetings and appointments", "postedDate" : "2026-06-15T23:27:43.054", "createdAt" : "2026-06-15T23:27:43.054", "lastUpdated" : "2026-06-16T08:44:13.544", "ingestTimestamp" : "2026-06-15T23:27:43.054", "mongoId" : "6a306767f292fd229cfbc93d", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "50k-75k", "hasSalary" : false, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "_score" : 476.2801, "daysOld" : 0, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a306138f292fd229cf95ac4", "title" : "Client Services Specialist (India) - Contract", "company" : "Veremark", "industry" : "Human Resources", "salary" : { "min" : 750000.0, "max" : 1200000.0, "currency" : "INR", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Mid-seniority Client Services Specialist in Bengaluru, India, adjusted for the SaaS industry and contract employment type." }, "location" : "Bengaluru, KA, IN", "locations" : [ "Bengaluru", "KA", "IN" ], "timestamp" : "2026-06-16T10:19:16.108", "fingerprint" : "aec86afb9f87d8fb18f4b645bf43a31e09d4c7ffa2f302e8ed5fd55739a084e2", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/Veremark/744000132161682-client-services-specialist-india-contract", "externalId" : "744000132161682", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Bengaluru", "state" : "Karnataka", "country" : "India", "continent" : "as", "source" : "llm", "workMode" : "onsite", "geo" : "12.9767936,77.5900820" } ], "locationText" : "Bengaluru, Karnataka, India", "employmentType" : "FULL_TIME", "experienceMinYears" : 2, "experienceMaxYears" : 5, "experienceLevel" : "mid", "professionalSkills" : [ "Client onboarding" ], "majorSkills" : "Customer Success", "majorSkillsList" : [ "Customer Success" ], "coreResponsibilities" : "Manage assigned top tier clients, Ensure cases do not age beyond 45 days, Act as a strategic partner, Manage client inquiries efficiently, Provide expedited services, Provide high-touch premium support, Ensure timely completion of candidate onboarding, Meet client deadlines, Oversee all T0 to T1 cases, Handle client inquiries with 2hr FRT, Expedite requests with high level of service, Proactively manage candidate start dates, Host regular client calls, Review status of open checks, Address client concerns or questions, Conduct monthly audits on 2% of cases, Identify process errors, Document audit findings, Provide insights to Account Management team, Support QBRs for T0 and T1 accounts, Support reporting for T0 and T1 accounts, Meet proactivity based KPIs, Maintain NPS levels", "teamCollaboration" : "Support Account Management team", "domainKnowledge" : "Background screening industry", "domainList" : [ "background-screening-industry" ], "domainSpecificKnowledge" : [ "Background screening industry" ], "documentationSkills" : "Documenting findings in reports", "problemSolvingSkills" : "Problem solving skills", "outcomesObjectives" : "No more than 5% of cases age beyond 45 days; Meet proactivity based KPIs on a monthly basis; Maintain NPS levels", "qualificationsBasic" : "Experience building relationships with B2B clients, Ability to think long-term and strategically, Good problem solving skills, Able to prioritise", "qualificationsPreferred" : "Knowledge within the background screening industry is a plus", "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "Veremark is a remote-first HR tech scale-up on a mission to help the world trust faster. We started with background and reference checking, pioneering an entirely new approach through Verepass - a blockchain solution which facilitates instant verification by enabling candidates to own, manage, and share their securely-held and verified career credentials. We have recently launched our second product - a Whistleblowing platform with end-to-end encryption enabling employees to report issues safely and anonymously. But this is just the beginning. Join us and become part of the journey using technology to help the world trust faster. General Description: The Client Services Specialist will be responsible for proactively managing an assigned set of top tier (tier 0 and tier 1) clients to ensure that no more than 5% of the cases age beyond 45 days and act as a strategic partner to their business. This role requires efficiently managing any assigned client inquiries and requests for expedited services, providing high-touch, premium support and ensuring timely completion of candidate onboarding to meet client deadlines. Key Responsibilities: * Effectively manage and oversee all T0 to T1 cases assigned for comprehensive client * support. * Handle client inquiries with a 2hr FRT and expedite requests with a high level of service. * Proactively manage candidate start dates to guarantee timely onboarding. * Host regular calls with clients to review the status of open checks and address any * concerns or questions. * Conduct monthly audits on a minimum of 2% of cases to identify process errors, * documenting findings in reports for the Head of Service Delivery. * Provide insights and support to the Account Management team for all Quarterly * Business Reviews (QBR) or reporting associated with T0 and T1 accounts. * Meet proactivity based KPIs on a monthly basis whilst maintaining NPS levels ## Qualifications We’re ideally looking for: * Experience in building relationship with B2B clients * Ability to think long-term and strategically * Good problem solving skills * Able to prioritise * Knowledge within the background screening industry is a plus ## Additional Information We are an all-remote organisation with ~200+ people spread across the world. We value Trust, Integrity, Data and Experience in everything we do - from the way we collaborate to the products we create. We’re focused on transforming the industry while partnering with many of the leading technology platforms in the People & Talent ecosystem. And we’re growing fast. Having recently been ranked in Deloitte’s Tech Fast 50 for the second year running, we’re looking for brilliant people, fast thinkers and passionate change-drivers to join our expanding team.", "summaryDescription" : "Client Services Specialist (India) - Contract at Veremark. Skills: Customer Success. Manage assigned top tier clients. 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We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. NBCUniversal is a subsidiary of Comcast Corporation. Visit www.nbcuniversal.com for more information. Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world. The Administrative Assistant will work under the direction and guidance of the Executive Assistant and the VP, Business Strategy to provide administrative and personal support to the Chairman, NBCU Entertainment & Studios. Essential Responsibilities: * Daily administrative duties including, but not limited to, managing appointments & reservations, maintaining rolodex, booking conference rooms, facilitating IT support, generating parking passes, managing arrivals, cataloging and distributing incoming and outgoing mail, coordinating meals, setting reminders, and ordering & restocking office materials * Ensure calendar is up-to-date with latest event & meeting details * Assist with travel itinerary and confirm any logistics * Manage executive and talent gifting, including research, coordination, and execution of thoughtful and timely correspondence * Prepare meeting materials including credit/client list, bio, & recent headlines * Cover desk & phones of Executive Assistant when needed * Run (often time-sensitive) errands on and off the lot * Interact across all NBCUniversal business units and functions—including business affairs, HR, finance, legal, strategy, communications, distribution, marketing, production, and other enterprise teams ## Qualifications * Bachelor’s degree or higher * 2 years of demonstrated successful organizational skills and the ability to prioritize in an Assistant role covering a desk * Minimum 2 years experience and demonstrated ability in Outlook, Microsoft Word, Excel, PowerPoint * Ability to establish and maintain good working relationships with individuals within NBCUniversal and in the business community * Demonstrated ability to handle sensitive and confidential information with discretion and integrity * Candidates must have a valid driver’s license and reliable form of transportation Desired Characteristics: * High degree of professionalism and the ability to interface well with Senior Level management and discretion in handling confidential information * Extreme attention to detail and organizational skills * Ability to multi-task and prioritize in a fast-paced environment and be flexible with changing schedules * Strong sense of urgency * Ability to take direction from multiple people * Impeccable communication skills & sound judgement to escalate information to appropriate parties * Strong interpersonal skills that will support the ability to successfully work in a multi-assistant office * Experience working at an agency or in the entertainment industry * Demonstrated interest in strategy, business development, and strategic initiatives Additional Requirements: Required On-Site: This position is required to be performed full-time from an NBCUniversal-designated worksite This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $56,000 – $65,000 (overtime eligible) ## Additional Information As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable. If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to AccessibilitySupport@nbcuni.com.", "summaryDescription" : "Administrative Assistant, Office of the Chairman at NBCUniversal. Manage office operations. Handle administrative tasks", "postedDate" : "2026-06-15T14:05:39.000", "createdAt" : "2026-06-16T00:28:59.099", "lastUpdated" : "2026-06-16T13:38:24.070", "ingestTimestamp" : "2026-06-16T00:28:59.099", "mongoId" : "6a306afff292fd229cfceb64", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 56000, "salaryAnnualMax" : 65000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.8888889, "_score" : 464.71338, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Media", "llmIndustryConfidence" : 0.95 }, { "id" : "6a304ff3f292fd229ceeb335", "title" : "Administrative Assistant, Office of the Chairman", "company" : "NBCUniversal", "industry" : "Entertainment", "salary" : { "min" : 56000.0, "max" : 65000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Universal City, CALIFORNIA, United States", "locations" : [ "Universal City", "CALIFORNIA", "United States" ], "timestamp" : "2026-06-16T06:57:29.006", "fingerprint" : "3e1e8ce6e480811bfb98c830a367f8e450ae8f6f8bdb73495efd07ec149af18d", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/NBCUniversal3/744000132211919-administrative-assistant-office-of-the-chairman", "externalId" : "744000132211919", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Universal City", "state" : "California", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "34.1419225,-118.3584110" } ], "locationText" : "Universal City, California, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "entry", "coreResponsibilities" : "Manage office operations, Provide administrative support, Coordinate meetings and schedules, Handle correspondence and communications, Maintain office supplies and equipment, Assist with event planning, Support executive staff, Prepare reports and presentations, Manage travel arrangements, Process expense reports, Maintain filing systems, Greet visitors and answer phones", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. NBCUniversal is a subsidiary of Comcast Corporation. Visit www.nbcuniversal.com for more information. Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world. The Administrative Assistant will work under the direction and guidance of the Executive Assistant and the VP, Business Strategy to provide administrative and personal support to the Chairman, NBCU Entertainment & Studios. Essential Responsibilities: * Daily administrative duties including, but not limited to, managing appointments & reservations, maintaining rolodex, booking conference rooms, facilitating IT support, generating parking passes, managing arrivals, cataloging and distributing incoming and outgoing mail, coordinating meals, setting reminders, and ordering & restocking office materials * Ensure calendar is up-to-date with latest event & meeting details * Assist with travel itinerary and confirm any logistics * Manage executive and talent gifting, including research, coordination, and execution of thoughtful and timely correspondence * Prepare meeting materials including credit/client list, bio, & recent headlines * Cover desk & phones of Executive Assistant when needed * Run (often time-sensitive) errands on and off the lot * Interact across all NBCUniversal business units and functions—including business affairs, HR, finance, legal, strategy, communications, distribution, marketing, production, and other enterprise teams ## Qualifications * Bachelor’s degree or higher * 2 years of demonstrated successful organizational skills and the ability to prioritize in an Assistant role covering a desk * Minimum 2 years experience and demonstrated ability in Outlook, Microsoft Word, Excel, PowerPoint * Ability to establish and maintain good working relationships with individuals within NBCUniversal and in the business community * Demonstrated ability to handle sensitive and confidential information with discretion and integrity * Candidates must have a valid driver’s license and reliable form of transportation Desired Characteristics: * High degree of professionalism and the ability to interface well with Senior Level management and discretion in handling confidential information * Extreme attention to detail and organizational skills * Ability to multi-task and prioritize in a fast-paced environment and be flexible with changing schedules * Strong sense of urgency * Ability to take direction from multiple people * Impeccable communication skills & sound judgement to escalate information to appropriate parties * Strong interpersonal skills that will support the ability to successfully work in a multi-assistant office * Experience working at an agency or in the entertainment industry * Demonstrated interest in strategy, business development, and strategic initiatives Additional Requirements: Required On-Site: This position is required to be performed full-time from an NBCUniversal-designated worksite This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $56,000 – $65,000 (overtime eligible) ## Additional Information As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable. If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to AccessibilitySupport@nbcuni.com.", "summaryDescription" : "Administrative Assistant, Office of the Chairman at NBCUniversal. Manage office operations. Provide administrative support", "postedDate" : "2026-06-15T14:05:39.000", "createdAt" : "2026-06-15T21:43:09.054", "lastUpdated" : "2026-06-16T06:57:29.006", "ingestTimestamp" : "2026-06-15T21:43:09.054", "mongoId" : "6a304ff3f292fd229ceeb335", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 56000, "salaryAnnualMax" : 65000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.8888889, "_score" : 464.71338, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Media", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2ca4b674d8ee00a09b2fdd", "title" : "Contract Special Security Officer (CSSO)", "company" : "Accenture Federal Services", "salary" : { "min" : 125000.0, "max" : 165000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Senior Contract Special Security Officer in Chantilly, United States, adjusted for Accenture Federal Services' industry and company size." }, "location" : "Chantilly, Virginia, United States", "locations" : [ "Chantilly", "Virginia", "United States" ], "timestamp" : "2026-06-16T02:36:17.420", "fingerprint" : "3874c95640514c5228c99d7801bcdd227080ed302c750a61f8c9315d1e6821ff", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/afscareersmarketplace/jobs/4688177006", "externalId" : "4688177006", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Chantilly", "state" : "Virginia", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "38.8852190,-77.4486772" } ], "locationText" : "Chantilly, Virginia, United States", "employmentType" : "CONTRACT", "experienceMinYears" : 6, "experienceMaxYears" : 10, "experienceLevel" : "Senior", "rawDescription" : "The work: Manage and administer all aspects of industrial security programs for multiple programs in compliance with the ICD’s and other applicable government security directives Support personnel clearance processing, visit certifications, document control, physical security, proposals, including alarm responses Conduct self-inspections; manage preparations for and representation of security inspections and audits by government security personnel Routinely interact with both internal and external customers in support of program-related activities Assist in the onboarding and offboarding processes as needed or requested by PERSEC CSSO Provide on-site security assistance Responsible for managing and safeguarding COMSEC (Communications Security) crypto gear Act as classified system Point of Contact (POC) and maintain access and coordination with system administrators Serve as Points of Contact (POCs) for guards regarding secure spaces Ensure secure space alarm monitoring is accurate and up to date with their names and contact details Maintain and manage all PERSEC templates and instructions on the high side Coordinate the use of SCIF conference rooms Manage a shared calendar to facilitate scheduling and usage of these spaces Maintain SCIF accreditation, integrity and all associated requirements for monitoring and response Responsible for integration with ISSM for installation and accreditation of client systems Provide guidance, oversee, and direct SCIF construction Provide proposal response write-up and guidance Active on-site employee, responsible for full-service IC support and Industrial Security compliance for related AFS programs, customers, contracts and clients Responsible for program engagement, collaboration, integration and reporting across the Corporate Security Directorate Responsible for drafting, maintaining and updating all program security records, required updates, incident reports, investigations and findings Maintaining required clearance level and access to client IT related networks for performance of duties Here's what you need: Must be a U. S. Citizen 6 years of Industrial Security experience with the Intelligence Community Knowledge of ICD policies (e. g. ICD 705, ICD 704) and regulations. Hands-on experience with SCIF management and operations Working knowledge of 13 adjudicative standards and related reporting requirements Security Clearance: Active TS/SCI with Polygraph #LI-DNI As required by local law, Accenture Federal Services provides reasonable ranges of compensation for hired roles based on labor costs in the states of California, Colorado, Hawaii, Illinois, Maryland, Massachusetts, Minnesota, New Jersey, New York, Washington, Vermont, the District of Columbia, and the city of Cleveland. The base pay range for this position in these locations is shown below. Compensation for roles at Accenture Federal Services varies depending on a wide array of factors, including but not limited to office location, role, skill set, and level of experience. Accenture Federal Services offers a wide variety of benefits. You can find more information on benefits here. We accept applications on an on-going basis and there is no fixed deadline to apply. The pay range for the states of California, Colorado, Hawaii, Illinois, Maryland, Massachusetts, Minnesota, New Jersey, New York, Washington, Vermont, the District of Columbia, and the city of Cleveland is: $108,400—$203,400 USD What We Believe As a company wholly dedicated to serving the US federal government, we bring together the best talent to help reinvent how federal agencies operate and deliver greater value for their mission and the American people. We have an unwavering commitment to creating a culture in which all our people are respected, feel a sense of belonging, and have equal opportunity. As a business imperative, every person at Accenture Federal Services has the responsibility to create and sustain a culture where everyone feels welcomed and included. This is grounded in our core values and our experience that hiring and developing great people who reflect different perspectives, experiences, and backgrounds is key to driving innovation and delivering the results that our clients and the country count on. Equal Employment Opportunity Statement We believe that no one should be discriminated against because of their differences. All employment decisions shall be made without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by federal, state, or local law. Our rich diversity makes us more innovative, more competitive, and more creative, which helps us better serve our clients and our communities. For details, view a copy of the Accenture Federal Services Equal Opportunity Policy Statement. Accenture Federal Services is an Equal Employment Opportunity employer. Additionally, as an Affirmative Action Employer for Veterans and Individuals with Disabilities, Accenture Federal Services is committed to providing veteran employment opportunities to our service men and women. Requesting An Accommodation Accenture Federal Services is committed to providing equal employment opportunities for persons with disabilities or religious observances, including reasonable accommodation when needed. If you are hired by Accenture Federal Services and require accommodation to perform the essential functions of your role, you will be asked to participate in our reasonable accommodation process. Accommodations made to facilitate the recruiting process are not a guarantee of future or continued accommodations once hired. If you are being considered for employment opportunities with Accenture Federal Services and need an accommodation for a disability or religious observance during the interview process or for the job you are interviewing for, please speak with your recruiter. Other Employment Statements Applicants for employment in the US must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States. Candidates who are currently employed by a client of Accenture Federal Services or an affiliated Accenture business may not be eligible for consideration. Job candidates will not be obligated to disclose sealed or expunged records of conviction or arrest as part of the hiring process. The Company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Additionally, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the Company's legal duty to furnish information. California requires additional notifications for applicants and employees. If you are a California resident, live in or plan to work from Los Angeles County upon being hired for this position, please click here for additional important information.", "summaryDescription" : "Contract Special Security Officer (CSSO) at Accenture Federal Services", "postedDate" : "2026-06-14T18:36:22.539", "createdAt" : "2026-06-14T18:36:22.539", "lastUpdated" : "2026-06-16T02:36:17.420", "ingestTimestamp" : "2026-06-14T18:36:22.539", "mongoId" : "6a2ca4b674d8ee00a09b2fdd", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 125000, "salaryAnnualMax" : 165000, "salaryBand" : "100k-150k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Senior", "dataQualityScore" : 0.8888889, "_score" : 460.71933, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Government", "llmIndustryConfidence" : 0.95 }, { "id" : "6a307004f292fd229cfefbf9", "title" : "Administration Manager", "company" : "DH Pace", "salary" : { "min" : 85000.0, "max" : 125000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Administration Manager in Charlotte, USA, adjusted for manager seniority and the manufacturing industry." }, "location" : "Charlotte, NC", "locations" : [ "Charlotte", "NC" ], "timestamp" : "2026-06-16T10:07:41.189", "fingerprint" : "120b2e21ab43b47654f67e3bc8cc7694eed3002c1ada8722916f54f0c051b2f4", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/dhpace/jobs/5263395008", "externalId" : "5263395008", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Charlotte", "state" : "North Carolina", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "35.2272086,-80.8430827" } ], "locationText" : "Charlotte, North Carolina, United States", "minimumEducation" : "High School", "experienceMinYears" : 5, "experienceLevel" : "Manager", "remoteFriendly" : false, "rawDescription" : "Why DH Pace? The DH Pace Company is a family-owned and privately held business with annual sales over $1 billion through 60+ offices located across the continental United States. The Company is an industry leader in the distribution, installation, maintenance, and repair of a complete range of commercial, industrial, and residential door, docking and security products. In 2026, DH Pace is celebrating its 100th anniversary in business. Join one of the most respected names in the building access solutions industry. Overhead Door Company of Charlotte™, a DH Pace Company, Inc., is seeking an Administration Manager to join our Mid-Atlantic Sales and Operations Management team. This role will be instrumental in leading our back-office operations, ensuring excellence in administrative processes, and assist in developing high-performing teams across multiple offices in the Mid-Atlantic region. Position Overview The Administration Manager will work directly with and alongside administrative staff and managers to oversee multiple aspects of sales and service operations support. This position requires a collaborative, hands-on leader who can manage day-to-day functions while driving process improvement and team development across regional offices. Key Responsibilities Oversee and manage all back-office administration functions including: Customer Service Sales Order Entry Contracts Accounts Payable (A/P) and Accounts Receivable (A/R) Billing, Invoicing, and Auditing Supervise and mentor administrative teams to ensure accuracy, timeliness, and high-quality support. Develop and refine reporting tools to monitor business performance and identify areas for improvement. Collaborate with regional leadership to align operations with company goals and standards. Train and develop team members to foster growth, consistency, and efficiency. Ensure compliance with company policies and internal controls. Travel 25% - 40% to Mid-Atlantic Satellite Offices QUALIFICATIONS: Business degree preferred with minimum five (5) years of Administrative Management / Administration Operations Management / Multi-Branch Administration Management coupled with a minimum of five (5) years of administrative office experience with experience and knowledge of: Managing Administrative Staff and Managers, Reporting, C/S, Sales Order Entry, Contracts, A/P, A/R, billing, invoicing, call taking/scheduling and auditing. Minimum requirement is a High School Diploma or equivalent coupled with a minimum of ten (10) years of management experience. Successful completion of references, employment verifications, background check, and drug screen required in advance of hire. Must have a good driving record. Computer proficient; MS Office Suite is a must to include proficiency with Excel; ERP and CRM system experience is also very important. Successful candidate will have excellent communication and customer relation skills, high sense of urgency with exceptional problem-solving skills and a keen sense for details. OFFICE LOCATION / FULL-TIME ONSITE POSITION: 3035 Horseshoe Ln, Charlotte, NC 28208 What We Offer Comprehensive medical, dental, and vision coverage — available your first full month Generous paid time off plus paid holidays and floating holidays Company-paid life insurance, short-term disability, and long-term disability 401(k) with employer match Health Savings Account (HSA) and Flexible Spending Account (FSA) options Voluntary benefits including supplemental life and critical illness coverage Employee discounts for you and your immediate family Competitive compensation with annual performance reviews Successful completion of references, employment verifications, background check, drug screen, and driving record (if applicable) required in advance of hire. DH Pace Company, Inc. does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of DH Pace Company, Inc. without a prior written search agreement will be considered unsolicited and the property of DH Pace Company, Inc. Please, no phone calls or emails. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)", "summaryDescription" : "Administration Manager at DH Pace", "postedDate" : "2026-06-16T01:16:44.618", "createdAt" : "2026-06-16T01:16:44.618", "lastUpdated" : "2026-06-16T10:07:41.189", "ingestTimestamp" : "2026-06-16T01:16:44.618", "mongoId" : "6a307004f292fd229cfefbf9", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 85000, "salaryAnnualMax" : 125000, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Manager", "dataQualityScore" : 0.7777778, "_score" : 457.92935, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Manufacturing", "llmIndustryConfidence" : 0.95 }, { "id" : "69d059fd2beec4dd3dbf376c", "title" : "FISCAL CONTRACTS OFFICER", "company" : "Mass Cultural Council", "industry" : "Government", "salary" : { "min" : 75000.0, "max" : 105000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Mid-seniority Fiscal Contracts Officer in Boston, United States, adjusted for the Government industry." }, "location" : "Massachusetts-Boston", "locations" : [ "Massachusetts-Boston", "Accounting and Finance", "Mass Cultural Council, Full-time, Full-time" ], "certifications" : [ "CPA", "CMA" ], "timestamp" : "2026-06-15T06:52:28.286", "fingerprint" : "6ce60725d31febda3935cea2da9ab8e1b57fc8ad7810ffe801c4d5bb5c47ffa3", "source" : "taleo", "language" : "en", "applyUrl" : "https://massanf.taleo.net/careersection/ex/jobdetail.ftl?job=1080415", "externalId" : "1080415", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Boston", "state" : "Massachusetts", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "42.3588336,-71.0578303" } ], "locationText" : "Boston, Massachusetts, United States", "technicalSkills" : "SQL, Microsoft Excel, Microsoft Word, Microsoft PowerPoint", "professionalSkills" : [ "Contract management", "Budget development", "Financial analysis", "Grant management" ], "hardSkillsList" : [ "Accounting", "Auditing", "Financial reporting", "Contract compliance" ], "softSkillsList" : [ "Customer-centric" ], "hardSkills" : [ { "name" : "Accounting", "level" : "intermediate" }, { "name" : "Auditing", "level" : "intermediate" }, { "name" : "Financial reporting", "level" : "intermediate" }, { "name" : "Contract compliance", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Customer-centric" } ], "majorSkills" : "Fiscal contracts, Grant administration, Financial operations", "majorSkillsList" : [ "Fiscal contracts", "Grant administration", "Financial operations" ], "coreResponsibilities" : "Manage DocuSign forms, Initiate electronic agreements, Track electronic agreements, Manage electronic agreements, Ensure secure signatures, Troubleshoot contract issues, Maintain digital records, Assist with contract content, Answer contract questions, Liaise between grantees, Liaise between agency staff, Enter grantee encumbrances, Enter vendor encumbrances, Reconcile grantee payments, Reconcile vendor payments, Monitor grant activity, Review award patterns, Review expenditure patterns", "teamCollaboration" : "Agency staff; Vendors; Grantees", "domainKnowledge" : "Cultural equity; Grantmaking", "domainList" : [ "cultural-equity", "grantmaking" ], "domainSpecificKnowledge" : [ "Cultural equity", "Grantmaking" ], "toolProficiency" : [ "DocuSign" ], "communicationSkills" : "Written communication; Verbal communication", "documentationSkills" : "Record keeping", "specialRequirements" : "Occasional travel, Evenings, Weekends, Short-notice requests", "qualificationsBasic" : "5+ years experience, Bachelor's degree", "qualificationsPreferred" : "CPA or CMA preferred, Master's degree preferred", "remoteFriendly" : false, "workSiteFlexibility" : "Hybrid", "rawDescription" : " APPLICATIONS ARE NOT ACCEPTED ON THE MASSCAREERS PAGE. PLEASE APPLY AT https://massculturalcouncil.org/about/careers-at-mass-cultural-council/ EQUITY STATEMENT Mass Cultural Council is committed to the equitable investment of all resources and to providing leadership that fosters a cultural sector where racial diversity thrives, decolonization is realized, and inclusion, accessibility, and belonging are the norm. The rich diversity of Massachusetts’ communities, residents, and visitors is essential to the Commonwealth’s continued vitality and success. We believe that seeing the world through multiple perspectives—and bringing those ideas to life—is the responsibility of the cultural sector and its leaders. Mass Cultural Council supports creative voices through co-created, innovative, equitable, inclusive, and accessible programs and grantmaking. Our commitment to advancing equity is rooted in meaningful cross-sector collaboration and partnership. This work centers the leadership, insight, and lived experiences of those most impacted by systemic inequities. Together with these communities, we have developed a suite of equity plans that confront structural barriers and commit us to sustained, measurable action: · Racial Equity Plan · Native American & Indigenous Peoples Equity Plan · d/Deaf & Disability Equity Plan ABOUT MASS CULTURAL COUNCIL Mass Cultural Council is an independent state agency that advances the Commonwealth’s creative and cultural sector by celebrating traditions and talents, championing its collective needs, and equitably investing in public resources through a wide range of grants, initiatives, and advocacy for artists, communities, organizations, and schools. Our Vision Mass Cultural Council envisions a diverse creative and cultural sector that is valued as essential in the Commonwealth. Our work is grounded in the following values: 1. Creativity: We believe that creativity is the key to solving many of society’s concerns and advancing this asset helps to make the Commonwealth a preeminent place in the nation for it to thrive. 2. Public Service: We serve the Commonwealth and all who live, work, visit, and play here by amplifying creativity, providing resources, expanding relationships, and championing transformational changes that maintain and grow a thriving creative and cultural ecosystem. 3. Inclusion: We work to build a diverse and equitable creative and cultural sector in the Commonwealth, ensuring that all who practice and participate in creative and cultural expression see themselves in it. ADVANCING THE CULTURAL SECTOR THROUGH CROSS-SECTOR PARTNERSHIPS Mass Cultural Council is leading a statewide effort to advance the cultural sector and position it as a critical asset and essential partner in addressing the Commonwealth’s most pressing challenges. Through strategic partnerships, policy initiatives, and relationship building, the Agency collaborates across sectors—including health, education, housing, transportation, climate, agriculture, accessibility, workforce, and economic development—to expand resources, foster growth, advance equity, and expand the cultural sector’s impact. This cross-sector work ensures the sector is embedded in the Commonwealth’s vision for a vibrant, inclusive, and resilient future. POSITION SUMMARY The Business Operations department oversees payments to organizations, individuals, and vendors; leads strategic budget development and financial management; coordinates departmental expenditures and procurement; and provides comprehensive agencywide support in cultural equity and access, human resources, payroll, facilities, and information technology. The Fiscal Contracts Officer (Accountant III) reports to the Controller on the Fiscal Operations Team. The Contracts Officer interacts with agency staff, vendors, and grantees to manage the grant contracting process from generation of contracts to payments; and monitors contractual compliance. ESSENTIAL FUNCTIONS The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. Duties will evolve over time and include other tasks or projects relevant to the position and operational needs. Contract Processing (90%) · Manages DocuSign forms by initiating, tracking, and managing electronic agreements, ensuring secure and authenticated signatures, troubleshooting issues, and maintaining detailed digital records. · Assists with contract content preparation, answers related questions and liaises between grantees and agency staff. · Enters and reconciles grantee/vendor encumbrances and payments for the agency's grant awards, ensuring timely fund encumbrance and disbursement. · Reviews, navigates, and monitors grant activity in the SmartSimple Grant Management System, including awards and expenditure patterns, ensuring adherence to grant stipulations. · Ensures returned fiscal documents are accurate and compliant. · Reviews vendor contract documents for completeness and compliance. · Performs periodic reconciliation of SmartSimple, MOSIAC, and internal budget tracking sheets, ensuring records are current and accurate. Financial Management and Reporting (10%) · Assists with internal and external Federal grant reporting requirements. · Provides additional administrative and financial tasks and support across the department as necessary. After a training period, this position will be eligible for hybrid work. The Mass Cultural Council staff operates within a hybrid work model and expects its employees to work in the Boston Back Bay office eight (8) preset days per calendar month and attend in person meetings as preplanned. COMPENSATION Bargaining Unit: 06 NAGE, Accountant III, Grade 10. Pay is determined by the Commonwealth’s NAGE Unit 6 collective bargaining agreement between the range of $65,578.50- $94,378.44 annually. APPLICATIONS ARE NOT ACCEPTED ON THE MASSCAREERS PAGE. PLEASE APPLY AT https://massculturalcouncil.org/about/careers-at-mass-cultural-council/ The Commonwealth of Massachusetts is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. We strive to ensure our workforce reflects the diversity of the communities we serve. We encourage applicants from a broad spectrum of backgrounds to apply. It is important for us that this application process is accessible for all applicants. For any requests or needs regarding accessibility, accommodations, modifications, or specific preferences we should be aware of to ensure your experience is accessible, positive, and supported, please contact, Cathy Cheng-Anderson at Catherine.cheng-anderson@mass.gov . Information submitted by applicants is collected through the JazzHR Platform, your submission of application materials constitutes your express consent for this information to be provided to JazzHR for processing. Please do not include any personally identifiable information with your application materials other than that specifically requested by Mass Cultural Council. Mass Cultural Council requests basic information such as name, address, telephone number, and email address. You may also self-identify with your race/ethnicity, gender, disability and/or veteran status. However, you should not provide more detailed personal information such as your date of birth or Social Security Number with your application materials. Pre-employment requirements A criminal background check (CORI (Criminal Offender Record Information)) Completion of Conflict-of-Interest Law Education training and Acknowledgement. In compliance with federal laws, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. PREFERRED QUALIFICATIONS Below are characteristics we will look for in the selection process. We recognize that the depth of each individually and the balance of all of them collectively may vary from candidate to candidate and as such, encourage applications from individuals with a range of background experiences and skills. · Knowledge of the principles and practices of contracting systems, and grant policies/regulations. · Demonstrated ability in advanced spreadsheet software, including Microsoft Excel, to manipulate and analyze data for informed decision-making. · Aptitude to learn Mass Cultural Council’s grants management system; SmartSimple and other financial applications as needed. · Ability to interact with employees and constituents of different backgrounds and styles while demonstrating professionalism, courtesy, and a customer-centric approach. · Ability to understand, explain, and apply the laws, rules, regulations, policies, procedures, etc. governing assigned programs and activities. · Ability to perform multiple tasks within the Finance department as needed. Mass Cultural Council currently follows a hybrid work model requiring employees to work in the Boston office (10 St. James Ave) at least eight days per month (minimum 60 hours) starting on September 1, 2025. This requirement is reviewed annually and if it changes employees will be notified two months prior to the change. In-person attendance is required for meetings, training, site visits, and events as directed. Employees must live within commuting distance and be available for occasional travel, including evenings, weekends, and short-notice requests. These expectations reflect our dedication to public service and statewide engagement. PHYSICAL REQUIREMENTS The physical and sensory demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. In accordance with the Americans with Disabilities Act (ADA) and other applicable laws, reasonable accommodations may be provided to enable qualified individuals with disabilities to perform the essential duties of the job. Physical Skills: Few physical demands are required to perform the work. Work effort principally involves sitting to perform work tasks. Motor Skills: Duties are largely mental rather than physical, but the job may occasionally require minimal motor skills for activities such as moving objects, operating a telephone, personal computer and/or most other office equipment including word processing, filing and sorting of papers. Visual Skills: Visual demands require constantly reading documents for general understanding and analytical purposes. APPLICATIONS ARE NOT ACCEPTED ON THE MASSCAREERS PAGE. PLEASE APPLY AT https://massculturalcouncil.org/about/careers-at-mass-cultural-council/ Accountant III", "summaryDescription" : "FISCAL CONTRACTS OFFICER at Mass Cultural Council. Skills: Fiscal contracts, Grant administration, Financial operations. Manage DocuSign forms. 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Our auto auctions, some up to 200 acres, provide a wide array of vehicle services including repair, reconditioning, and auction remarketing, and many of our sites serve as market hub distribution centers. Our inventory comprises hundreds of thousands of vehicles across North America from retail to commercial, OEM no cash handling). Verify floor plan payments. Make outbound telephone calls to customers regarding payment status, collections. Assist with SOX compliance audits and reporting (ie. title and lot inventory, pre/post sale checklists). Maintain filing system for titles and other documents. Maintain auction supplies. Regular inventory, ensuring appropriate supply levels are maintained. Order items according to cost effective business needs and approved vendors.Any other duties assigned by the designated manager Skills and Attributes Team player who can collaborate well with multiple departments, customers and vendors Strong customer service skills and professional presence Analytical thinking and problem solving skills Strong organizational skills High degree of safety focus Proven ability to multitask while maintaining attention to detail Ability to work in a fast-paced environment Excellent verbal and written communication skills Data entry skills Qualifications High School diploma or GED preferred Notary certification preferred 1 year of office environment experience preferred Must be 18 years of age and have a valid driver’s license that meets the requirements Able to safely drive a variety of make/model/sizes of vehicles Proficiency with computer systems and applications ADESA Values Our Next Customer May Be Your Mom: Every customer deserves the same level of care and respect one would give to their own mother. We’re All in This Together: The company is unified by the shared goal of providing fantastic customer experiences, achieved through mutual trust, respect, and understanding. There Are No Sidelines: Employees are encouraged to be proactive, work hard, and take ownership of what needs to be done in a fast-paced environment. Be Brave: Employees should not fear taking risks, pushing themselves outside their comfort zones, or being decisive, even if they stumble along the way. Zag Forward: The company empowers creative and passionate thinking to find meaningful ways to be different and deliver amazing experiences. Don’t Be a Richard: A simple guiding principle to act appropriately and professionally. Stay Scrappy: This value rejects mediocrity and \"good enough,\" pushing employees to do more with less to pass savings on to customers. ADESA Benefits and Perks Competitive Pay | Quality Benefits | Holiday and Paid Time Off | Education and Equipment Reimbursement Programs | Matching 401(k) | Career Path Opportunities | And More! Other Requirements To be able to do your job at ADESA, there are some basic requirements we want to share with you. Of course, we’ll make any reasonable accommodations for those with disabilities to perform the essential functions of their jobs. The physical activity requirements of the position range from Light to Medium Physical Work. Constant - standing, watching, touching, listening, walking, talking Frequent - bending, stooping, kneeling, lifting, grasping, pushing, pulling Potential – running, jumping, yelling or other rapid or forceful movement in emergency situations Visual acuity requirements include color, depth perception and field of vision comparable to definitions for Clerical, Administrative, Machine Operators (including inspection) positions. Physical Working Conditions This position is subject to both inside and outside environmental working conditions, including temperature changes, outside weather conditions, slightly elevated ambient noise levels, and minor atmospheric conditions affecting skin or respiratory systems, such as fumes, odors and dusts associated with internal and external service station/convenience food and petroleum dispensing operations. To be able to do your job at ADESA, you must be able to read, write, speak, and understand English. Of course, we’ll make any reasonable accommodations for those with disabilities to perform the essential functions of their jobs. Legal Stuff Hiring is contingent on passing a complete background check. This role is not eligible for visa sponsorship. ADESA is an equal employment opportunity employer. All applicants receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, marital status, national origin, age, mental or physical disability, protected veteran status, or genetic information, or any other basis protected by applicable law. ADESA also prohibits harassment of applicants or employees based on any of these protected categories. Please note this job description is not designed to contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.", "summaryDescription" : "Office Administrator at Carvana. Skills: Process management, Coordination, Vendor management. Verify floor plan payments. Make outbound calls", "postedDate" : "2026-06-14T09:29:19.860", "createdAt" : "2026-06-14T09:29:19.860", "lastUpdated" : "2026-06-15T12:24:03.280", "ingestTimestamp" : "2026-06-14T09:29:19.860", "mongoId" : "6a2ca3ba74d8ee00a09ad6cd", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 35360, "salaryAnnualMax" : 37440, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Data entry", "SOX compliance", "Process management", "Coordination", "Vendor management", "Cross-functional coordination", "Stakeholder management", "Operational metrics", "Resource planning", "Continuous improvement", "Title and lot inventory", "Pre/post sale checklists", "Notary certification" ], "skillCount" : 13, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.7777778, "_score" : 452.89102, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Automotive", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c6c9774d8ee00a091a0a3", "title" : "Junior Contract Management", "company" : "eMAG", "industry" : "E-Commerce", "salary" : { "min" : 45000.0, "max" : 75000.0, "currency" : "EUR", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for entry-level contract management roles in Romania, adjusted for the e-commerce industry and junior seniority." }, "location" : "Headquarters eMAG Group", "locations" : [ "Headquarters eMAG Group" ], "timestamp" : "2026-06-16T04:34:25.190", "fingerprint" : "fb4a3e5eb91daa5fe5a6f4b9c9e02b4db7db57f9542db559e67fad3761df0745", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://teams.emag.ro/jobs/?gh_jid=4864468101", "externalId" : "4864468101", "industryFunction" : { }, "structuredLocations" : [ { "workMode" : "onsite" } ], "locationText" : "", "minimumEducation" : "Bachelor's", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "Entry", "professionalSkills" : [ "Contract drafting", "Contract renewal", "Contract modification", "Contract negotiation", "Database management", "Reporting" ], "hardSkillsList" : [ "Contract management", "Procurement", "Financial reporting" ], "hardSkills" : [ { "name" : "Contract management", "level" : "intermediate" }, { "name" : "Procurement", "level" : "intermediate" }, { "name" : "Financial reporting", "level" : "intermediate" } ], "majorSkills" : "Contract management, Procurement, Negotiation", "majorSkillsList" : [ "Contract management", "Procurement", "Negotiation" ], "coreResponsibilities" : "Draft contractual documents, Ensure timely contract renewal, Update contracts with new requirements, Implement contract modification process, Maintain contracts with suppliers, Register documents in SAP Ariba, Register documents in Docusign, Organize contractual database, Update contractual database, Maintain contractual database, Negotiate contracts, Negotiate addendums, Ensure contract format compliance, Prepare contract reports, Communicate contract information to stakeholders, Interpret contract information for stakeholders", "teamCollaboration" : "Multifunctional teams; Colleagues and suppliers", "domainKnowledge" : "Internal regulations; Financial regulations", "domainList" : [ "internal-regulations", "financial-regulations" ], "domainSpecificKnowledge" : [ "Internal regulations", "Financial regulations" ], "toolProficiency" : [ "SAP Ariba", "Docusign" ], "communicationSkills" : "Stakeholder communication; Information interpretation", "documentationSkills" : "Contract drafting", "continuousLearning" : "Continuous learning; Professional development", "outcomesObjectives" : "Increase efficiency; Find best solutions", "qualificationsBasic" : "Bachelor's in Business or Law, Intermediate/Advanced English, Microsoft Office proficient, Contract Manager experience, Contract negotiation experience", "qualificationsPreferred" : "Experience in procurement area", "remoteFriendly" : true, "workSiteFlexibility" : "Hybrid", "rawDescription" : "We’re always looking for the ones truly passionate about their work. If you are amongst them, you can rest assured there is a place for you in eMAG. We’ve grown very fast and are determined to keep doing so. What brought us here is our desire for continuous evolution and practical results. More than 6000 colleagues are part of eMAG Teams. We strongly believe in people's development and therefore every year we invest more and more energy and resources to remain an organization that is constantly learning. We want to ensure that you’ll have the most talented colleagues and the proper environment to grow and achieve great results, to become what you desire on a personal and professional level. Join us, grow faster! Contract Management Specialist Rezultatele sunt într-o continuă creștere, iar rolul departamentului Finance - Procurement devine din ce în ce mai important. Rămânem cât se poate de aproape de business, indiferent de natura task-urilor pe care le avem de făcut. Structurarea tranzacțiilor recurente, creșterea eficienței și lucrul în echipe multifuncționale pentru a găsi cele mai bune soluții sunt doar câteva dintre obiectivele noastre. Responsabilitati: Întocmește draft-ul documentelor contractuale și le trimite pentru review către echipa Legal; Se asigură cu privire la reînnoirea periodică și la timp a contractelor și actualizarea lor cu noile cerințe ale regulamentelor interne, financiare și juridice; Implementează și pune în aplicare procesul de modificare/actualizare/reînoire a contractelor existente; Colaborează cu colegii și funizorii pentru întocmirea și menținerea contractelor în spiritul și conform cerințelor legale; Înregistrează documente în SAP Ariba și Docusign conform procedurilor agreate intern; Organizează, menține și actualizează baza de date contractuală; Implicare directă în negocierea de contracte, acte adiționale, anexe; Se asigură că formatul contractual folosit este conform cu cerințele auditului intern și a altor reglementări interne ale companiei; Întocmește rapoarte periodice și ad hoc cu privire la situația curentă a contractelor (valabilitate, sume cheltuite, valoare estimată, etc.); Comunica, prezinta si interpreteaza pentru stakeholders informații relevante despre contract Știi că te potrivești dacă: Studii superioare finalizate (domeniul de Business sau Juridic – reprezintă un plus); Cunoștințe ale limbii engleze - nivel mediu/avansat; Cunoștințe Microsoft Office - nivel avansat; Experienta in rol de Contract Manager sau echivalent; Experiența în elaborarea, negocierea de oferte și contracte reprezintă un avantaj, in special in zona de IT; Capacitate de organizare și prioritizare; Bune aptitudini de comunicare și relaționare; Abilități de luare a deciziilor în situații complexe; Deschidere spre invatare si perfectionare continua intr-un mediu dinamic. Te bucuri de beneficii precum: Abonament medical inclus la Medicover sau Regina Maria; Buget flexibil pe care îl poți investi în tine așa cum îți dorești: tichete de masă, tichete de vacanță, vouchere culturale, pensii private, cursuri de limbi străine, carduri-cadou eMAG, Fashion Days, Therme și Genius, abonament la diferite săli de sport sau chiar cursuri pentru dezvoltarea ta profesională Vei primi diverse discount-uri și la serviciile oferite de partenerii noștri – banking, telefonie, medicină dentară, wellness sau cafenele; Ai acces la biblioteca Bookster; Sediu nou, cu design elegant, lumină naturală și spații versatile care creează un mediu energizant și confortabil pentru modul de lucru hibrid. Ești curios să afli mai multe despre următorul pas din cariera ta? Aplică acum și, dacă te potrivești cu rolul dorit, te vom contacta pentru a stabili un interviu! #LI-hybrid #midsenior #LI-LZ1 Curious to find out more about the next step in your career? Apply now and if your experience is relevant for the role you wish, we will give you a call for more details! Also, here you can find our confidentiality policy if you want to consult it.", "summaryDescription" : "Junior Contract Management at eMAG. Skills: Contract management, Procurement, Negotiation. Draft contractual documents. Ensure timely contract renewal", "postedDate" : "2026-06-14T20:08:14.986", "createdAt" : "2026-06-14T20:08:14.986", "lastUpdated" : "2026-06-16T04:34:25.190", "ingestTimestamp" : "2026-06-14T20:08:14.986", "mongoId" : "6a2c6c9774d8ee00a091a0a3", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "30k-50k", "hasSalary" : false, "allSkills" : [ "Contract management", "Procurement", "Financial reporting", "Negotiation", "Contract drafting", "Contract renewal", "Contract modification", "Contract negotiation", "Database management", "Reporting", "Internal regulations", "Financial regulations", "SAP Ariba", "Docusign" ], "skillCount" : 14, "jobCategory" : "finance", "jobSubcategory" : "accounting", "seniorityLevel" : "Junior", "dataQualityScore" : 0.8888889, "_score" : 452.03296, "daysOld" : 1, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "E-Commerce", "llmIndustryConfidence" : 0.95 }, { "id" : "6a3058fbf292fd229cf4494d", "title" : "Office Manager", "company" : "Smiths Group", "industry" : "Mechanical Or Industrial Engineering", "salary" : { "min" : 750000.0, "max" : 1200000.0, "currency" : "INR", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Office Manager in Bengaluru, India, adjusted for mid-seniority in the manufacturing industry." }, "location" : "Bengaluru, KA, IN", "locations" : [ "Bengaluru", "KA", "IN" ], "timestamp" : "2026-06-16T09:34:30.932", "fingerprint" : "d513916c8b595f8fb208405d7a3f50d835654cc5b315745f778246711a190fd1", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/SmithsGroup2/744000132168989-office-manager", "externalId" : "744000132168989", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Bengaluru", "state" : "Karnataka", "country" : "India", "continent" : "as", "source" : "llm", "workMode" : "onsite", "geo" : "12.9767936,77.5900820" } ], "locationText" : "Bengaluru, Karnataka, India", "employmentType" : "FULL_TIME", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "mid", "technicalSkills" : "MS Office", "professionalSkills" : [ "Time management", "Multi-tasking", "Prioritisation", "Problem solving" ], "hardSkillsList" : [ "Office management systems", "Office procedures", "Office best practices" ], "hardSkills" : [ { "name" : "Office management systems", "level" : "intermediate" }, { "name" : "Office procedures", "level" : "intermediate" }, { "name" : "Office best practices", "level" : "intermediate" } ], "majorSkills" : "Office management, Administration", "majorSkillsList" : [ "Office management", "Administration" ], "coreResponsibilities" : "Manage office correspondence, Manage emails, Respond to visitor enquiries, Redirect enquiries, Coordinate visitor arrangements, Administer room bookings, Report technical faults, Process catering requests, Process courier services, Process stationery orders, Track budget, Maintain office condition, Maintain facilities, Conduct health and safety checks, Liaise with site management, Manage facilities requests, Manage vendor relationships, Process invoices, Raise purchase orders, Resolve vendor issues, Ensure office compliance, Manage health and safety, Manage licence renewals, Manage risk assessments, Manage hygiene testing, Manage emergency lighting tests, Coordinate first aider, Coordinate fire warden, Manage office contracts, Source suppliers, Record expense claims, Process expense claims, Process VAT returns, Manage management diaries, Schedule appointments, Coordinate required spaces, Coordinate required equipment, Plan business travel, Coordinate business travel, Plan international travel, Coordinate international travel, Obtain necessary documentation, Obtain visas, Coordinate environmental impact initiatives, Coordinate waste management initiatives, Undertake additional duties", "teamCollaboration" : "Internal stakeholders; External stakeholders; Site management", "domainKnowledge" : "Security screening solutions; Threat detection solutions", "domainList" : [ "security-screening-solutions", "threat-detection-solutions" ], "domainSpecificKnowledge" : [ "Security screening solutions", "Threat detection solutions" ], "toolProficiency" : [ "Office software packages" ], "qualificationsBasic" : "Proven office management experience, Proven administrative experience, Fluent in English", "qualificationsPreferred" : "Understanding of accounting principles, Understanding of administrative principles, Understanding of clerical practices, Understanding of human resources principles, Understanding of business management principles", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Every minute of every day, Smiths Detection’s threat detection and security screening technology helps to protect people and infrastructure, making the world a safer place. Smiths Detection is a global leader in the development, manufacture and management of security and detection solutions designed to make the world a safer place. Our technology provides threat detection and screening solutions for customers in our key markets: aviation, ports and borders, defence, and urban security. Our expertise spans 21 global offices, seven manufacturing sites and five R&D centres, with a global network of 3,000 dedicated colleagues contributing towards over 40 years at the frontline of advances in safety and security. This results in careers built on variety and the opportunity to work on a range of state-of-the-art solutions, where you can develop your knowledge and experience every day. Duties and Responsibilities: * Manage Smiths Detection office correspondence, emails, and visitor enquiries, responding independently and redirecting as necessary * Coordinate visitor arrangements including accommodation, ground transportation, and security clearance processes * Administer room bookings, meeting room functionality, and report technical faults to IT * Process catering requests, courier services, and stationery orders with appropriate approvals and budget tracking * Maintain office condition and facilities, including health and safety checks, notice boards, tea point areas, and cleanliness standards; liaise with site management on office space and health and safety matters * Manage facilities requests and vendor relationships, processing invoices, raising purchase orders, and resolving issues in a timely manner * Ensure office compliance with legislation including health and safety management, licence renewals, risk assessments, hygiene testing, emergency lighting tests, and first aider/fire warden coordination * Manage office contracts including renewal, termination, supplier sourcing, and budget oversight * Record and process expense claims and VAT returns, questioning items exceeding policy * Manage management diaries across time zones, scheduling appointments and coordinating required spaces and equipment * Plan and coordinate business travel and accommodation nationally and internationally, obtaining necessary documentation and visas whilst adhering to expenses policy * Coordinate environmental impact and waste management initiatives * Undertake additional duties as required for the role ## Qualifications Knowledge and Skills: * Fluent in spoken and written English * Proven office management and administrative experience * Knowledge of office management systems, procedures, and best practices * Excellent time management skills with ability to multi-task and prioritise work * Strong attention to detail and problem-solving abilities * Proficient in MS Office and office software packages * Understanding of accounting, administrative, and clerical practices * Understanding of human resources and business management principles Competencies and Abilities: * Ability to pursue and achieve effective results that drive business objectives * Strong decision-making skills using available information * Ability to work effectively with internal and external stakeholders * Willingness to support change and continuous improvement initiatives * Demonstrated technical knowledge and skills relevant to the role ## Additional Information We believe that different perspectives and backgrounds are what make a company flourish. All qualified applicants will receive equal consideration for employment regardless of color, religion, sex, sexual orientation, gender identity, national origin, economic status, disability, age, or any other legally protected characteristics. We are proud to be an inclusive company with values grounded in equality and ethics, where we celebrate, support, and embrace diversity. At no time during the hiring process will Smiths Group, nor any of our recruitment partners ever request payment to enable participation – including, but not limited to, interviews or testing. Avoid fraudulent requests by applying jobs directly through our career’s website ([Careers - Smiths Group plc](https://www.smiths.com/careers))", "summaryDescription" : "Office Manager at Smiths Group. Skills: Office management, Administration. Manage office correspondence. Manage emails", "postedDate" : "2026-06-15T10:48:43.000", "createdAt" : "2026-06-15T23:51:25.106", "lastUpdated" : "2026-06-16T09:34:30.932", "ingestTimestamp" : "2026-06-15T23:51:25.106", "mongoId" : "6a3058fbf292fd229cf4494d", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "200k+", "hasSalary" : false, "allSkills" : [ "Office management systems", "Office procedures", "Office best practices", "Office management", "Administration", "Time management", "Multi-tasking", "Prioritisation", "Problem solving", "Security screening solutions", "Threat detection solutions", "Office software packages" ], "skillCount" : 12, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 1.0, "_score" : 449.8676, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Manufacturing", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c939174d8ee00a098865b", "title" : "Office Administration Specialist", "company" : "Ocado Group", "location" : "Poland", "locations" : [ "Poland" ], "timestamp" : "2026-06-15T13:56:06.923", "fingerprint" : "7b51551448b065d7efbc0571f72cad44cbc34f476cedea4aee0980ed0fc821c7", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://careers.ocadogroup.com/jobs/details?gh_jid=4877742101&gh_jid=4877742101", "externalId" : "4877742101", "industryFunction" : { }, "structuredLocations" : [ { "country" : "Poland", "continent" : "eu", "workMode" : "onsite" } ], "locationText" : "Poland", "employmentType" : "CONTRACT", "experienceMinYears" : 3, "experienceMaxYears" : 6, "experienceLevel" : "Mid", "professionalSkills" : [ "Understanding of financial administration processes, including invoice handling, expense settlements, purchase orders, and cost documentation. Experience working with document workflow systems or supporting document circulation processes." ], "hardSkillsList" : [ "budget management", "compliance reporting", "headcount management" ], "softSkillsList" : [ "attention to detail, proactive approach" ], "hardSkills" : [ { "name" : "budget management", "level" : "intermediate" }, { "name" : "compliance reporting", "level" : "intermediate" }, { "name" : "headcount management", "level" : "intermediate" } ], "softSkills" : [ { "name" : "attention to detail, proactive approach" } ], "majorSkills" : "Office Operations, Financial Administration, Document Management, Stakeholder Management, Organizational Skills", "majorSkillsList" : [ "Office Operations, Financial Administration, Document Management, Stakeholder Management, Organizational Skills" ], "coreResponsibilities" : "Ensuring the smooth day-to-day operation of the office and providing administrative and operational support to employees and business functions. The role combines office management responsibilities with support for financial processes, document workflow administration and coordination of workplace services.", "teamCollaboration" : "Collaborate closely with Finance, HR, and other business functions to ensure efficient document, invoice, and expense workflows.", "toolProficiency" : [ "Microsoft Office Suite" ], "communicationSkills" : "written communication; spoken communication; interpersonal skills", "documentationSkills" : "process documentation; user documentation", "continuousLearning" : "Learning opportunities: access to the Learnebly platform and LinkedIn Learning, English classes, and a book library.", "problemSolvingSkills" : "process improvement", "specialRequirements" : "The role may require undertaking additional duties and responsibilities that are reasonably aligned with the position and business needs.", "qualificationsBasic" : "Experience in an administrative, office support, or business support role. Experience in handling multiple requests from internal and external stakeholders. Excellent written and spoken English and Polish. Experience in supporting international stakeholders or clients. organisational skills, with the ability to coordinate multiple tasks and priorities at the same time. communication and interpersonal skills. Proactive approach, attention to detail, and willingness to improve day-to-day processes.", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "At Ocado Technology, we craft products tailored to meet the unique needs of our partners worldwide. From e-commerce software and automated warehouse solutions to robotics and optimized delivery, we're reshaping the online grocery space and beyond through innovation. The Office Administration Specialist plays a key role in ensuring the smooth day-to-day operation of the office and providing administrative and operational support to employees and business functions. The role combines office management responsibilities with support for financial processes, document workflow administration and coordination of workplace services. Key Customers Central Teams Managers and employees across the business External services providers Key Responsibilities Office Operations & Employee Support Provide administrative support to employees and business teams. Ensure the efficient day-to-day operation of the office, including coordinating maintenance, repairs, inspections, and workplace services within the allocated budget. Organise and oversee company events, employee initiatives, and business meetings. Coordinate business travel arrangements and related administration. Ensure compliance with workplace health, safety, and security requirements. Manage relationships with office suppliers and service providers, monitoring contract performance and service quality. Financial Operations & Document Management Coordinate office-related expenditures in line with approved budgets and company procurement processes. Support the processing, verification, and settlement of invoices, purchase orders, business travel expenses, and service agreements in accordance with company policies and procedures. Collect, verify, prepare, and submit financial documentation for accounting, auditing, and reporting purposes Collaborate closely with Finance, HR, and other business functions to ensure efficient document, invoice, and expense workflows. Coordinate document circulation and ensure compliance with internal document management procedures. Create, maintain, and update procedures, user guides, and process documentation. Supporting users and administering systems used in financial and document workflow processes, including ongoing user support, maintenance of user documentation, and driving process improvement initiatives. The role may require undertaking additional duties and responsibilities that are reasonably aligned with the position and business needs. Knowledge, Skills and Experience Experience in an administrative, office support, or business support role Experience in handling multiple requests from internal and external stakeholders. Understanding of financial administration processes, including invoice handling, expense settlements, purchase orders, and cost documentation. Experience working with document workflow systems or supporting document circulation processes. Excellent written and spoken English and Polish. Experience in supporting international stakeholders or clients. Strong organisational skills, with the ability to coordinate multiple tasks and priorities at the same time. Strong communication and interpersonal skills. Proactive approach, attention to detail, and willingness to improve day-to-day processes. BENEFITS: WHAT’S IN IT FOR YOU? Work and life should fit together, so we offer a range of benefits focusing on well-being, development, and team spirit. The final package will depend on the contract type we agree on. Standard benefits: life insurance, private health care [Luxmed], Multisport card, lunch vouchers, company share programs, and assistance for everyday worries and serious health problems. Learning opportunities: access to the Learnebly platform and LinkedIn Learning, English classes, and a book library, Parental support: additional +10 days maternity / +20 days paternity leave, funding for nurseries and kindergartens Office perks: centrally located offices with car and cycling parking, and home office equipment provided. Passions groups: running, cycling and more Annual celebrations: carnival, summer parties, family picnics, or kid’s days. At Ocado Technology, we're always exploring, learning, and implementing new initiatives, and we're eager to share stories, insights, and experiences with you. Meet our team members during meetups [Watch recordings here] #LI-ONSITE #LI-OT #LI-KP1", "summaryDescription" : "Office Administration Specialist at Ocado Group. Skills: Office Operations, Financial Administration, Document Management, Stakeholder Management, Organizational Skills. Ensuring the smooth day-to-day operation of the office and providing administrative and operational support to employees and business functions. The role combines office management responsibilities with support for financial processes, document workflow administration and coordination of workplace services.", "postedDate" : "2026-06-14T18:34:04.346", "createdAt" : "2026-06-14T18:34:04.346", "lastUpdated" : "2026-06-15T13:56:06.923", "ingestTimestamp" : "2026-06-14T18:34:04.346", "mongoId" : "6a2c939174d8ee00a098865b", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "hasSalary" : false, "allSkills" : [ "budget management", "compliance reporting", "headcount management", "attention to detail, proactive approach", "Office Operations, Financial Administration, Document Management, Stakeholder Management, Organizational Skills", "Understanding of financial administration processes, including invoice handling, expense settlements, purchase orders, and cost documentation. Experience working with document workflow systems or supporting document circulation processes.", "Microsoft Office Suite" ], "skillCount" : 7, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.8888889, "_score" : 449.72485, "daysOld" : 0, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "E-Commerce", "llmIndustryConfidence" : 0.95 }, { "id" : "694ae71c70f0b99d589b58f5", "title" : "District Program Manager (Contract Administrator Manager) II: (Austin District)", "company" : "TxDOT", "industry" : "Government", "salary" : { "min" : 92600.0, "max" : 156612.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "UST-Texas-Austin-Austin District Headquarters", "locations" : [ "UST-Texas-Austin-Austin District Headquarters", "Yearly", "Exempt,
Austin District Headquarters (14DISTHQ)
7901 NORTH IH 35
Austin, 78753

, Austin District Headquarters" ], "timestamp" : "2026-06-16T06:09:39.492", "fingerprint" : "5d51a4e1d073f522ee7cfd652616c726c92168dc6822a5d680fd0503774482fb", "source" : "taleo", "language" : "en", "applyUrl" : "https://fa009.taleo.net/careersection/ex/jobdetail.ftl?job=42578", "externalId" : "42578", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Austin", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "30.2711286,-97.7436995" } ], "locationText" : "Austin, Texas, United States", "employmentType" : "CONTRACT", "experienceLevel" : "Manager", "professionalSkills" : [ "Procurement", "Contracting" ], "softSkillsList" : [ "Strategic thinking" ], "softSkills" : [ { "name" : "Strategic thinking" } ], "majorSkills" : "Program management, Contract administration", "majorSkillsList" : [ "Program management", "Contract administration" ], "coreResponsibilities" : "Drive success of key district programs, Oversee compliance, Serve as expert for internal stakeholders, Ensure initiatives meet standards, Lead with autonomy, Manage complex projects, Shape district administration", "teamCollaboration" : "Cross-department coordination", "qualificationsBasic" : "5+ years experience, Contract administration experience", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "TxDOT District Administration Program Manager Lead. Strategize. Deliver Results. Are you a strategic thinker with a passion for operational excellence? TxDOT's Austin District is seeking a District Administration Program Manager II ( Contract Administration Manager), based in Austin, TX . In this role, you'll drive the success of key district programs—from procurement and contracting to cross-department coordination and compliance oversight. In this high-impact role, you’ll be the go-to expert for internal stakeholders, ensuring that district initiatives meet the standards set by the District Engineer and the Deputy District Engineer. You’ll lead with autonomy, manage complex projects, and shape the future of district administration. Does this sound like you? Apply today! 92,600.00 156,612.00", "summaryDescription" : "District Program Manager (Contract Administrator Manager) II: (Austin District) at TxDOT. Skills: Program management, Contract administration. Drive success of key district programs. Oversee compliance", "createdAt" : "2026-06-14T18:51:43.899", "lastUpdated" : "2026-06-16T06:09:39.492", "ingestTimestamp" : "2026-06-14T18:51:43.899", "mongoId" : "694ae71c70f0b99d589b58f5", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 92600, "salaryAnnualMax" : 156612, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ "Strategic thinking", "Program management", "Contract administration", "Procurement", "Contracting" ], "skillCount" : 5, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Manager", "dataQualityScore" : 0.8888889, "_score" : 447.9637, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Government", "llmIndustryConfidence" : 0.92 }, { "id" : "6a3078d3f292fd229c02d06b", "title" : "Office Manager", "company" : "Smiths Group", "industry" : "Mechanical Or Industrial Engineering", "salary" : { "min" : 750000.0, "max" : 1200000.0, "currency" : "INR", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Office Manager in Bengaluru, India, adjusted for mid-seniority and manufacturing industry." }, "location" : "Bengaluru, KA, IN", "locations" : [ "Bengaluru", "KA", "IN" ], "timestamp" : "2026-06-16T11:49:47.682", "fingerprint" : "b1d16a6ba1cefad4fe0ba981b82f0e164ac5536e489e2d31eec7cf018898a508", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/SmithsGroup2/744000132168989-office-manager", "externalId" : "744000132168989", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Bengaluru", "state" : "Karnataka", "country" : "India", "continent" : "as", "source" : "llm", "workMode" : "onsite", "geo" : "12.9767936,77.5900820" } ], "locationText" : "Bengaluru, Karnataka, India", "employmentType" : "FULL_TIME", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "mid", "technicalSkills" : "MS Office, Office software", "professionalSkills" : [ "Time management", "Multi-tasking", "Prioritisation", "Problem-solving", "Accounting practices", "Administrative practices", "Clerical practices", "Business management" ], "hardSkillsList" : [ "Office management systems", "Office procedures", "Office best practices", "Risk assessments", "Hygiene testing", "Emergency lighting tests", "First aider coordination", "Fire warden coordination" ], "hardSkills" : [ { "name" : "Office management systems", "level" : "intermediate" }, { "name" : "Office procedures", "level" : "intermediate" }, { "name" : "Office best practices", "level" : "intermediate" }, { "name" : "Risk assessments", "level" : "intermediate" }, { "name" : "Hygiene testing", "level" : "intermediate" }, { "name" : "Emergency lighting tests", "level" : "intermediate" }, { "name" : "First aider coordination", "level" : "intermediate" }, { "name" : "Fire warden coordination", "level" : "intermediate" } ], "majorSkills" : "Office management, Administration, Facilities management, Vendor management", "majorSkillsList" : [ "Office management", "Administration", "Facilities management", "Vendor management" ], "coreResponsibilities" : "Manage office correspondence, Manage emails, Respond to visitor enquiries, Redirect enquiries, Coordinate visitor arrangements, Process security clearance, Administer room bookings, Report technical faults, Process catering requests, Process courier services, Process stationery orders, Track budget, Maintain office condition, Maintain facilities, Conduct health and safety checks, Liaise with site management, Manage facilities requests, Manage vendor relationships, Process invoices, Raise purchase orders, Resolve vendor issues, Ensure office compliance, Manage health and safety, Manage licence renewals, Coordinate emergency lighting tests, Coordinate first aider, Coordinate fire warden, Manage office contracts, Source suppliers, Oversee budget, Record expense claims, Process VAT returns, Manage management diaries, Schedule appointments, Coordinate meeting spaces, Coordinate equipment, Plan business travel, Coordinate business travel, Obtain necessary documentation, Obtain visas, Coordinate environmental impact initiatives, Coordinate waste management initiatives, Undertake additional duties", "teamCollaboration" : "Internal stakeholders; External stakeholders", "domainKnowledge" : "Threat detection solutions; Security screening solutions; Aviation security; Ports and borders security; Defence security; Urban security", "domainList" : [ "threat-detection-solutions", "security-screening-solutions", "aviation-security", "ports-and-borders-security", "defence-security", "urban-security" ], "domainSpecificKnowledge" : [ "Threat detection solutions", "Security screening solutions", "Aviation security", "Ports and borders security", "Defence security", "Urban security" ], "qualificationsBasic" : "Proven office management experience, Proven administrative experience, Fluent in English", "qualificationsPreferred" : "Understanding of human resources principles, Understanding of business management principles", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Every minute of every day, Smiths Detection’s threat detection and security screening technology helps to protect people and infrastructure, making the world a safer place. Smiths Detection is a global leader in the development, manufacture and management of security and detection solutions designed to make the world a safer place. Our technology provides threat detection and screening solutions for customers in our key markets: aviation, ports and borders, defence, and urban security. Our expertise spans 21 global offices, seven manufacturing sites and five R&D centres, with a global network of 3,000 dedicated colleagues contributing towards over 40 years at the frontline of advances in safety and security. This results in careers built on variety and the opportunity to work on a range of state-of-the-art solutions, where you can develop your knowledge and experience every day. Duties and Responsibilities: * Manage Smiths Detection office correspondence, emails, and visitor enquiries, responding independently and redirecting as necessary * Coordinate visitor arrangements including accommodation, ground transportation, and security clearance processes * Administer room bookings, meeting room functionality, and report technical faults to IT * Process catering requests, courier services, and stationery orders with appropriate approvals and budget tracking * Maintain office condition and facilities, including health and safety checks, notice boards, tea point areas, and cleanliness standards; liaise with site management on office space and health and safety matters * Manage facilities requests and vendor relationships, processing invoices, raising purchase orders, and resolving issues in a timely manner * Ensure office compliance with legislation including health and safety management, licence renewals, risk assessments, hygiene testing, emergency lighting tests, and first aider/fire warden coordination * Manage office contracts including renewal, termination, supplier sourcing, and budget oversight * Record and process expense claims and VAT returns, questioning items exceeding policy * Manage management diaries across time zones, scheduling appointments and coordinating required spaces and equipment * Plan and coordinate business travel and accommodation nationally and internationally, obtaining necessary documentation and visas whilst adhering to expenses policy * Coordinate environmental impact and waste management initiatives * Undertake additional duties as required for the role ## Qualifications Knowledge and Skills: * Fluent in spoken and written English * Proven office management and administrative experience * Knowledge of office management systems, procedures, and best practices * Excellent time management skills with ability to multi-task and prioritise work * Strong attention to detail and problem-solving abilities * Proficient in MS Office and office software packages * Understanding of accounting, administrative, and clerical practices * Understanding of human resources and business management principles Competencies and Abilities: * Ability to pursue and achieve effective results that drive business objectives * Strong decision-making skills using available information * Ability to work effectively with internal and external stakeholders * Willingness to support change and continuous improvement initiatives * Demonstrated technical knowledge and skills relevant to the role ## Additional Information We believe that different perspectives and backgrounds are what make a company flourish. All qualified applicants will receive equal consideration for employment regardless of color, religion, sex, sexual orientation, gender identity, national origin, economic status, disability, age, or any other legally protected characteristics. We are proud to be an inclusive company with values grounded in equality and ethics, where we celebrate, support, and embrace diversity. At no time during the hiring process will Smiths Group, nor any of our recruitment partners ever request payment to enable participation – including, but not limited to, interviews or testing. Avoid fraudulent requests by applying jobs directly through our career’s website ([Careers - Smiths Group plc](https://www.smiths.com/careers))", "summaryDescription" : "Office Manager at Smiths Group. Skills: Office management, Administration, Facilities management, Vendor management. Manage office correspondence. Manage emails", "postedDate" : "2026-06-15T10:48:43.000", "createdAt" : "2026-06-16T01:34:12.254", "lastUpdated" : "2026-06-16T11:49:47.682", "ingestTimestamp" : "2026-06-16T01:34:12.254", "mongoId" : "6a3078d3f292fd229c02d06b", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "200k+", "hasSalary" : false, "allSkills" : [ "Office management systems", "Office procedures", "Office best practices", "Risk assessments", "Hygiene testing", "Emergency lighting tests", "First aider coordination", "Fire warden coordination", "Office management", "Administration", "Facilities management", "Vendor management", "Time management", "Multi-tasking", "Prioritisation", "Problem-solving", "Accounting practices", "Administrative practices", "Clerical practices", "Business management", "Threat detection solutions", "Security screening solutions", "Aviation security", "Ports and borders security", "Defence security", "Urban security" ], "skillCount" : 26, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 1.0, "_score" : 444.5061, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Manufacturing", "llmIndustryConfidence" : 0.95 }, { "id" : "69dde45b2beec4dd3d9a3e9a", "title" : "Senior Contract Administrator", "company" : "Beckman Research Institute", "industry" : "Healthcare", "salary" : { "min" : 95000.0, "max" : 145000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline, seniority tier, and key adjustments for a Senior Contract Administrator in the Healthcare industry in the United States." }, "location" : "US-Nationwide-USA-Remote-US-Remote", "locations" : [ "US-Nationwide-USA-Remote-US-Remote", "Research Administration", "Remote, Days, Days" ], "timestamp" : "2026-06-16T05:01:37.262", "fingerprint" : "416fe6fb99cc9a7b6f58a1bcdecde9b22a3d68157ee30f15c780cdda10c53892", "source" : "taleo", "language" : "en", "applyUrl" : "https://aa067.taleo.net/careersection/ex/jobdetail.ftl?job=233645", "externalId" : "233645", "industryFunction" : { }, "structuredLocations" : [ { "country" : "United States", "continent" : "na", "workMode" : "remote" } ], "locationText" : "United States", "minimumEducation" : "Bachelor's", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "Senior", "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "Join the forefront of groundbreaking research at the Beckman Research Institute of City of Hope, where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. Our dedicated and compassionate faculty and staff are driven by a common mission: Contribute to innovative approaches in predicting, preventing, and curing diseases, shaping the future of medicine through cutting-edge research. We are looking for a Senior Contract Administrator who will coordinate and oversee the contract management of clinical trials. You will be responsible for managing, reviewing, and negotiating contracts with entities sponsoring clinical research, which include but are not limited to confidential disclosure agreements (CDA), clinical trial agreements (CTA), master service agreements (MSA), and sub-site agreements. You will be charged with developing mutually beneficial relationships with sponsors while working toward the successful and timely execution of applicable contract-related documents. You will work in conjunction with the Office of General Counsel to develop and negotiate contractual language on behalf of the institution as well as the Budget Administrator to obtain finalized clinical trial budgets. You will also provide day-to-day administrative management support to Principal Investigators and their research teams, departmental business managers, and other stakeholders in resolving contract issues. The position includes the general development and ongoing refinement of administrative infrastructure for the management of financial and contractual activity associated with for-profit corporate sponsorship as well as non-industry submissions pertaining to clinical trials. It will also integrate diverse elements of clinical trial management and requires creativity, teamwork and collegiality to develop and maintain sound fiscal and related administrative systems. As a successful candidate, you will: Utilize subject matter expertise and guidance from the Office of General Counsel to negotiate contracts with clinical trial sponsors. Negotiate clinical trial costs that typically contain total per patient costs, start-up / administrative fees, indirect costs and payment schedule based on work completed by a third-party coverage analysis and budget developer. Analyze new contracts or confidential disclosure agreements received from sponsors, internal committees, or PI/study team office and determine if language conforms to institutional policy. Carry out periodic review of study files to ensure administrative quality, compliance and consistency across clinical trials. Review protocol amendments for revisions affecting the budget and/or contract. Track all relevant data metrics and participate in the development of new data systems and tools for electronic administration of clinical trials, including financing and documentation, at City of Hope. Your qualifications should include: Bachelor’s Degree or equivalent combination of education and experience. Five years of experience working in research administration, a Contract Research Organization, pharma or biotech industry, a medical or clinical practice arena, or health insurance industry Must have working knowledge of clinical trials and contract development / negotiation Knowledge of medical terminology Knowledge of Good Clinical Practice Guidelines, ICH Guidelines, FDA and HIPAA regulations Knowledge of common contractual negotiating points such as indemnification, intellectual property, patient safety, confidentiality, billing, publication, etc. City of Hope employees pay is based on the following criteria: work experience, qualifications, and work location. City of Hope is an equal opportunity employer. To learn more about our Comprehensive Benefits, please CLICK HERE . 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The position works closely with the Project Manager and key stakeholders across engineering, procurement, construction, legal, and finance. ## Qualifications To succeed in this role, you have: * Degree in Engineering (M.Sc. tai B.Sc.) * Understanding of contract and claim management * 5–10+ years of experience in contract management and claims handling in EPC/EPCM or industrial projects. * Fluency in English is essential, fluency in Finnish and other languages are assets * A can-do attitude and great cooperation and communication skills You stand out if you have a solution-oriented mindset and the spirit of a team player. We appreciate the ability to travel domestically and abroad and an entrepreneurial mindset. Please tell us more about your strengths in the application letter. We look forward to getting to know you! ## Additional Information Why AFRY? As a stable and growing company, we provide you with a variety of opportunities to develop yourself. 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We accelerate the transition towards a sustainable society. We are 19,000 devoted experts in infrastructure, industry, energy and digitalization, creating sustainable solutions for generations to come. Making Future We are looking for a Contract Manager to work in the Project Delivery unit within the Industry Division of AFRY. The role focuses on contract administration, change management, and claims handling, ensuring that contractual rights and obligations are actively managed and minimize risk. The position works closely with the Project Manager and key stakeholders across engineering, procurement, construction, legal, and finance. ## Qualifications To succeed in this role, you have: * Degree in Engineering (M.Sc. tai B.Sc.) * Understanding of contract and claim management * 5–10+ years of experience in contract management and claims handling in EPC/EPCM or industrial projects. * Fluency in English is essential, fluency in Finnish and other languages are assets * A can-do attitude and great cooperation and communication skills You stand out if you have a solution-oriented mindset and the spirit of a team player. We appreciate the ability to travel domestically and abroad and an entrepreneurial mindset. Please tell us more about your strengths in the application letter. We look forward to getting to know you! ## Additional Information Why AFRY? As a stable and growing company, we provide you with a variety of opportunities to develop yourself. At AFRY, you will have the opportunity to broaden your knowledge to new areas according to your interests and get to work together with the top experts in dynamic and international project environment. At AFRY we build sustainable future together and develop sustainable solutions that serve not only our clients but also society. The work at AFRY is versatile, interesting and challenging but at the same flexible, allowing you to take care of your work-life balance. We apply flexible working in a hybrid model where possible, taking into account project needs. We strive to include all new employees to our work community from the first day at AFRY. We are brave, devoted team players, and we wish that you have the same mindset. Would you like to read more about your future colleagues’ careers? Get to know them on our web page: [https://afry.com/en/join-us/get-know-us ](https://afry.com/en/join-us/get-know-us ); Benefits at AFRY All AFRY employees are supported with lunch, exercise, culture, wellness and commuting benefit. AFRY employees are insured by private accident insurance when working remotely and in spare time. Employees have possibility to receive help for taking care of a sick child at home. The team player spirit strengthens also in hobby clubs, in which employees spend time together. Depending on the office location there are cross fit classes, golf clubs and board game clubs. We also encourage our employees to commute by bike. Morning porridge is offered to all cyclists. Sustainability at AFRY Sustainability and creating sustainable solutions are at the core of AFRY’s business strategy and all of our operations. By combining the latest technologies and the top expertise of our employees, we create sustainable business to our clients. Read more about sustainability at AFRY: [https://afry.com/en/insights/sustainability ](https://afry.com/en/insights/sustainability ); Interested? You can ask for more detailed information from Service Market Area Manager Ville Lilja , +358 40 4181825, 29.6.-3.7.2026 or ville.lilja@afry.com Please send your application and CV with salary request by 16.8.2026 and join our team full of experts! We will start interviews as applications arrive and will select a suitable candidate when found. At AFRY, we engineer change in everything we do. Change happens when brave ideas come together. When we collaborate, innovate technology, and embrace challenging points of view. That’s how we're making future. We are actively looking for qualified candidates to join our inclusive and diverse teams across the globe. Join us in accelerating the transition towards a sustainable future.", "summaryDescription" : "Contract Manager at AFRY. Skills: Contract management, Claims handling. Manage contractual rights and obligations. 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Our mission is to ensure efficient, compliant, and optimized trading operations in a rapidly evolving energy market. Trade Management and Support function plays an important role in ensuring data compliance and accuracy within the ETRM system, while coordinating closely with market traders, supply operations, finance, and other stakeholders to support smooth and efficient trading processes. This role is essential for maintaining operational excellence and supporting the CKETS Trading Team in Geneva from the Circle K Business Centre in Riga. **Circle K Business Centre in Riga, Latvia** is looking for: **Trade Management and Support Officer** **Type of Employment:** Permanent **Location** : Riga, Latvia **Visa requirements:** A valid work permit from the EU/EEA (relocation assistance is not provided) **Main Responsibilities:** * Perform detailed trade setup and validation within the ETRM system. Ensure accurate pricing formula modelling, fuel quotations, and alignment with commercial terms. * Ensure compliance with internal controls and requirements, validating trade documentation and system setups. * Coordinate with internal stakeholders to resolve discrepancies between commercial contracts and ETRM deal setups. * Manage and validate trade capture promptly after commercial transactions have been agreed upon. * Oversee the process through final execution, settlement, and payment, while ensuring end-to-end compliance and accuracy. * Leverage ETRM expertise and a strong understanding of trading activities. to contribute to process improvements and simplification initiatives within the function. **Main requirements:** * Degree in Master Data, Business, Finance, Economics, or a related field. * Strong analytical skills with the ability to deep-dive into pricing formulas. * Ability to manage multiple tasks, support diverse stakeholders simultaneously, and adapt effectively to a dynamic trading environment. * Proficiency in Excel and Power BI, with strong system skills and experience handling large datasets. * Strong interpersonal and communication skills, with the ability to communicate effectively and collaborate across teams. * Excellent written and verbal English skills for communication with colleagues across Europe. * Experience with ETRM, Master Data, ERP, or accounting systems is considered an advantage. **What you can expect at Circle K:** * For 6 years in a row, Circle K Business Centre has been awarded 1st place in the ‘CV-Online TOP Employer - International Business Services category.’ * Monthly salary:**starting from 1800 EUR** gross. * Covered tariff plan for your mobile phone. * Health insurance. * Employee discounts in our stores. * And more! **Interested?** We encourage you to apply by **June 30, 2026!** **We are looking forward to your application!** _**Circle K Business Centre SIA**_ _PVN Nr: LV40103511774_ _Duntes iela 6, Rīga, Latvija LV-1013_", "summaryDescription" : "Trade Management and Support Officer at Circle K Energy Trading SA. Skills: Trade management, ETRM system, Data accuracy. Perform trade setup. 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Our auto auctions, some up to 200 acres, provide a wide array of vehicle services including repair, reconditioning, and auction remarketing, and many of our sites serve as market hub distribution centers. Our inventory comprises hundreds of thousands of vehicles across North America from retail to commercial, OEM no cash handling). Verify floor plan payments. Make outbound telephone calls to customers regarding payment status, collections. Assist with SOX compliance audits and reporting (ie. title and lot inventory, pre/post sale checklists). Maintain filing system for titles and other documents. Maintain auction supplies. Regular inventory, ensuring appropriate supply levels are maintained. Order items according to cost effective business needs and approved vendors.Any other duties assigned by the designated manager Skills and Attributes Team player who can collaborate well with multiple departments, customers and vendors Strong customer service skills and professional presence Analytical thinking and problem solving skills Strong organizational skills High degree of safety focus Proven ability to multitask while maintaining attention to detail Ability to work in a fast-paced environment Excellent verbal and written communication skills Data entry skills Qualifications High School diploma or GED preferred Notary certification preferred 1 year of office environment experience preferred Must be 18 years of age and have a valid driver’s license that meets the requirements Able to safely drive a variety of make/model/sizes of vehicles Proficiency with computer systems and applications ADESA Values Our Next Customer May Be Your Mom: Every customer deserves the same level of care and respect one would give to their own mother. We’re All in This Together: The company is unified by the shared goal of providing fantastic customer experiences, achieved through mutual trust, respect, and understanding. There Are No Sidelines: Employees are encouraged to be proactive, work hard, and take ownership of what needs to be done in a fast-paced environment. Be Brave: Employees should not fear taking risks, pushing themselves outside their comfort zones, or being decisive, even if they stumble along the way. Zag Forward: The company empowers creative and passionate thinking to find meaningful ways to be different and deliver amazing experiences. Don’t Be a Richard: A simple guiding principle to act appropriately and professionally. Stay Scrappy: This value rejects mediocrity and \"good enough,\" pushing employees to do more with less to pass savings on to customers. ADESA Benefits and Perks Competitive Pay | Quality Benefits | Holiday and Paid Time Off | Education and Equipment Reimbursement Programs | Matching 401(k) | Career Path Opportunities | And More! Other Requirements To be able to do your job at ADESA, there are some basic requirements we want to share with you. Of course, we’ll make any reasonable accommodations for those with disabilities to perform the essential functions of their jobs. The physical activity requirements of the position range from Light to Medium Physical Work. Constant - standing, watching, touching, listening, walking, talking Frequent - bending, stooping, kneeling, lifting, grasping, pushing, pulling Potential – running, jumping, yelling or other rapid or forceful movement in emergency situations Visual acuity requirements include color, depth perception and field of vision comparable to definitions for Clerical, Administrative, Machine Operators (including inspection) positions. Physical Working Conditions This position is subject to both inside and outside environmental working conditions, including temperature changes, outside weather conditions, slightly elevated ambient noise levels, and minor atmospheric conditions affecting skin or respiratory systems, such as fumes, odors and dusts associated with internal and external service station/convenience food and petroleum dispensing operations. To be able to do your job at ADESA, you must be able to read, write, speak, and understand English. Of course, we’ll make any reasonable accommodations for those with disabilities to perform the essential functions of their jobs. Legal Stuff Hiring is contingent on passing a complete background check. This role is not eligible for visa sponsorship. ADESA is an equal employment opportunity employer. All applicants receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, marital status, national origin, age, mental or physical disability, protected veteran status, or genetic information, or any other basis protected by applicable law. ADESA also prohibits harassment of applicants or employees based on any of these protected categories. Please note this job description is not designed to contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.", "summaryDescription" : "Office Administrator at ADESA. Skills: Process management, Coordination, Resource planning. Verify floor plan payments. Make outbound calls", "postedDate" : "2026-06-14T03:54:39.765", "createdAt" : "2026-06-14T03:54:39.765", "lastUpdated" : "2026-06-15T05:22:54.798", "ingestTimestamp" : "2026-06-14T03:54:39.765", "mongoId" : "6a2cb69974d8ee00a09f273d", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 35360, "salaryAnnualMax" : 37440, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Data entry", "Collections", "Process management", "Coordination", "Resource planning", "Cross-functional coordination", "Vendor management", "Stakeholder management", "SOX compliance" ], "skillCount" : 9, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.7777778, "_score" : 431.8879, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Automotive", "llmIndustryConfidence" : 0.95 }, { "id" : "6a306990f292fd229cfc8c08", "title" : "HR Officer", "company" : "Boskalis", "industry" : "Maritime", "salary" : { "min" : 54000.0, "max" : 78000.0, "currency" : "EUR", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an HR Officer in Papendrecht, Netherlands, adjusted for mid-seniority and the logistics industry." }, "location" : "Papendrecht, ZH, Netherlands", "locations" : [ "Papendrecht", "ZH", "Netherlands" ], "timestamp" : "2026-06-16T09:23:14.879", "fingerprint" : "c39533b98e56e6655a4a8f45a9a7521dbf32c9785ad910c67b5fbf48c25c4367", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/Boskalis/744000132193899-hr-officer", "externalId" : "744000132193899", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Papendrecht", "state" : "South Holland", "country" : "Netherlands", "continent" : "eu", "source" : "llm", "workMode" : "hybrid", "geo" : "51.8346670,4.7046883" } ], "locationText" : "Papendrecht, South Holland, Netherlands", "employmentType" : "FULL_TIME", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "mid", "professionalSkills" : [ "Organizational development", "Employee relations", "HR processes" ], "hardSkillsList" : [ "Payroll preparation", "Benefits administration", "Personnel data management", "Recruitment support", "Onboarding support", "Training administration" ], "hardSkills" : [ { "name" : "Payroll preparation", "level" : "intermediate" }, { "name" : "Benefits administration", "level" : "intermediate" }, { "name" : "Personnel data management", "level" : "intermediate" }, { "name" : "Recruitment support", "level" : "intermediate" }, { "name" : "Onboarding support", "level" : "intermediate" }, { "name" : "Training administration", "level" : "intermediate" } ], "majorSkills" : "HR administration, Payroll preparation, Employee benefits", "majorSkillsList" : [ "HR administration", "Payroll preparation", "Employee benefits" ], "coreResponsibilities" : "Take ownership of HR administration, Manage personnel processes, Ensure accurate payroll preparation, Administer employee benefits, Manage personnel data, Coordinate recruitment, Support onboarding, Support training administration, Maintain HR systems, Maintain HR reporting, Maintain HR documentation, Act as contact for employees, Act as contact for managers, Act as contact for HR colleagues, Act as contact for external providers, Contribute to HR process improvement, Contribute to HR system improvement, Contribute to service delivery improvement", "teamCollaboration" : "Global HR Manager; HR Manager Africa/Europe; HR colleagues", "domainKnowledge" : "Marine support services", "domainList" : [ "marine-support-services" ], "domainSpecificKnowledge" : [ "Marine support services" ], "toolProficiency" : [ "ADP Perman", "AFAS", "Workday" ], "continuousLearning" : "Online courses", "specialRequirements" : "Work from home 2 days/week", "outcomesObjectives" : "Ensure HR operations run smoothly; Improve efficiency; Improve service delivery", "qualificationsBasic" : "HBO working and thinking level, 5-8 years HR Officer experience, Experience with HR and payroll systems, Administrative and organizational skills, Experience in multinational environment, Fluency in Dutch, Command of English", "qualificationsPreferred" : "MBO qualification with extensive experience, Good command of French", "remoteFriendly" : true, "workSiteFlexibility" : "Hybrid", "rawDescription" : "Smit Lamnalco is part of the Boskalis group of companies. Working at Smit Lamnalco is about providing marine support services tailored to the unique operational needs of our global customers in local markets. Our promise to our clients is to provide the best marine services possible, no matter how challenging the environment or how remote the location. At Smit Lamnalco we are convinced that our people make the difference. With dedication, experience, and teamwork, we make a vital contribution to our clients’ success. Drawing from different backgrounds and nationalities, we are one team working towards the same goal. We offer you the opportunity to develop yourself in a challenging, dynamic, and truly international environment. Together! Make your mark as HR Officer at Smit Lamnalco! As a HR Officer, you are a key member of the HR team and take ownership of the day-to-day HR operations. This is a broad, hands-on role for an experienced HR professional who is proactive, highly organized, accurate, and able to work independently in a dynamic international environment. Based at our Head Office in Papendrecht, you support the Global HR Manager and the HR Manager Africa/Europe. Your scope includes the global organization, the international HQ population (approximately 65 employees), expatriates working worldwide, and providing support to HR colleagues in our regional offices. You are hands-on responsible for ensuring that HR administration, payroll preparation, employee benefits administration, and HR processes are executed accurately, efficiently, and in compliance with company policies and employment regulations. In addition, you act as a trusted point of contact for employees, managers, and external service providers and play an important role in maintaining and improving HR processes, systems, and data quality across the organization. With your strong attention to detail, ownership mindset, and structured approach, you ensure that HR operations run smoothly while continuously looking for opportunities to improve efficiency and service delivery. Your responsibilities As a HR Officer, you will: * Take ownership of HR administration and personnel processes throughout the entire employee lifecycle. * Ensure accurate and timely payroll preparation, employee benefits administration, and personnel data management. * Coordinate and support recruitment, onboarding, training administration, and other global HR processes. * Maintain HR systems, reporting, and documentation, ensuring data quality and compliance with internal policies and employment regulations. * Act as a trusted point of contact for employees, managers, HR colleagues, and external service providers. * Contribute to the continuous improvement of HR processes, systems, and service delivery. What you bring You are an experienced HR Officer who enjoys taking ownership, works in a structured and accurate manner, and has the confidence to operate independently in an international environment. You are someone who sees what needs to be done, follows through, and takes pride in delivering high-quality work. You also have * HBO working and thinking level, preferably in HR, Business Administration, or a related field. Candidates with an MBO qualification and extensive relevant experience are also encouraged to apply. * 5-8 years of experience in a broad HR Officer, HR Administrator, or HR Generalist role. * Experience with HR and payroll systems (preferably ADP Perman, AFAS and/or Workday). * Strong administrative and organizational skills with a high level of accuracy. * Experience in a multinational, high pace and dynamic environment. * Fluency in Dutch and a strong command of English, both written and spoken. * A proactive, hands-on, structured and service-oriented mindset. Nice to have * Good command of French (written and spoken) is considered an advantage. ## Qualifications What you can expect * A dynamic environment : A job that allows you to collaborate with a talented team of experts from different backgrounds and contribute to making a significant impact. * Rewarding conditions : Smit Lamnalco offers a attractive compensation & benefit package with a competitive salary, including holiday allowance, holiday entitlement of 26 days (based on a full-time contract) and a number of collective scheduled days off, a non-contributory pension scheme, collective schemes such as company health insurance and travel allowance. * Career development : We offer you plenty of opportunities to bring out the best in yourself for example through (online) courses at our Boskalis academy. Being part of Smit Lamnalco and the Boskalis Group provides access to a vast range of opportunities literally across the globe! * The Boskalis campus : Experience the unique Boskalis vibe at our Papendrecht site, complete with restaurants, sports field, and a wharf where our vessels dock. We offer a state-of-the-art auditorium, brainstorming rooms, experience center for client meetings, and a barista corner where you can connect with colleagues. * Young Boskalis : Are you under 36? Come and join Young Boskalis! Have fun and join in social and sports activities ranging from pub quizzes to yoga, bootcamps and an annual sailing boat race. Networking and knowledge sharing are a vital part of Young Boskalis as well. Extra information * Your team : You will work closely together with a HR Manager and will report directly to the Manager HR. * Where you will work : Your location will be our office in Papendrecht and you have the option to work from home 2 days per week. Fixed office days are Tuesday and Thursday. * Full/part-time job : The position of HR Officer is a full-time job (35 hours a week). * Next steps : Apply easily by completing the online application form. Interviews are held online or in the office. Once it’s clear we’re a good match, we’ll make you an offer – and look forward to welcoming you to the company. ## Additional Information We’ll be happy to answer your questions about the position of HR Officer. Please contact Robert Smits, Senior Corporate Recruiter via phone number 078-696 83 98. Disclaimer for Recruiters and Recruitment Agencies We appreciate your interest in our vacancies and understand that your candidate might be enthusiastic about this exciting opportunity. However, our recruitment process is not structured this way, at Boskalis we handle recruitment ourselves. There fore we do not accept unsolicited applications or CVs from recruitment agencies. Any submission will be treated as a direct application. Please note: Boskalis never requests a financial contribution to arrange visas or other documents related to a job vacancy. Be wary of individuals who pretend to be our recruiters and do ask for such contributions. #LI-RS1", "summaryDescription" : "HR Officer at Boskalis. Skills: HR administration, Payroll preparation, Employee benefits. Take ownership of HR administration. Manage personnel processes", "postedDate" : "2026-06-15T12:48:43.000", "createdAt" : "2026-06-16T00:19:20.097", "lastUpdated" : "2026-06-16T09:23:14.879", "ingestTimestamp" : "2026-06-16T00:19:20.097", "mongoId" : "6a306990f292fd229cfc8c08", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "50k-75k", "hasSalary" : false, "allSkills" : [ "Payroll preparation", "Benefits administration", "Personnel data management", "Recruitment support", "Onboarding support", "Training administration", "HR administration", "Employee benefits", "Organizational development", "Employee relations", "HR processes", "Marine support services", "ADP Perman", "AFAS", "Workday" ], "skillCount" : 15, "jobCategory" : "operations", "jobSubcategory" : "hr", "seniorityLevel" : "Mid", "dataQualityScore" : 1.0, "_score" : 431.82288, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Logistics", "llmIndustryConfidence" : 0.98 }, { "id" : "6a304fc9f292fd229cee9f63", "title" : "HR Officer", "company" : "Boskalis", "industry" : "Maritime", "salary" : { "min" : 52000.0, "max" : 78000.0, "currency" : "EUR", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an HR Officer in Papendrecht, Netherlands, adjusted for mid-seniority and the logistics industry." }, "location" : "Papendrecht, ZH, Netherlands", "locations" : [ "Papendrecht", "ZH", "Netherlands" ], "timestamp" : "2026-06-16T04:39:44.825", "fingerprint" : "19116fff84b25409aa989dde891a07d8414e859c5be697f773e71fa1169b1942", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/Boskalis/744000132193899-hr-officer", "externalId" : "744000132193899", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Papendrecht", "state" : "South Holland", "country" : "Netherlands", "continent" : "eu", "source" : "llm", "workMode" : "hybrid", "geo" : "51.8346670,4.7046883" } ], "locationText" : "Papendrecht, South Holland, Netherlands", "employmentType" : "FULL_TIME", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "mid", "professionalSkills" : [ "Organizational development", "Employee relations", "HR processes" ], "hardSkillsList" : [ "Payroll preparation", "Benefits administration", "Personnel data management", "Recruitment support", "Onboarding support", "Training administration" ], "softSkillsList" : [ "Structured approach", "Service-oriented mindset" ], "hardSkills" : [ { "name" : "Payroll preparation", "level" : "intermediate" }, { "name" : "Benefits administration", "level" : "intermediate" }, { "name" : "Personnel data management", "level" : "intermediate" }, { "name" : "Recruitment support", "level" : "intermediate" }, { "name" : "Onboarding support", "level" : "intermediate" }, { "name" : "Training administration", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Structured approach" }, { "name" : "Service-oriented mindset" } ], "majorSkills" : "HR administration, Payroll preparation, Employee benefits", "majorSkillsList" : [ "HR administration", "Payroll preparation", "Employee benefits" ], "coreResponsibilities" : "Take ownership of HR administration, Manage personnel processes, Ensure accurate payroll preparation, Administer employee benefits, Manage personnel data, Coordinate recruitment, Support onboarding, Support training administration, Maintain HR systems, Manage HR reporting, Maintain HR documentation, Ensure data quality, Act as contact for employees, Act as contact for managers, Act as contact for HR colleagues, Act as contact for external providers, Contribute to HR process improvement, Contribute to HR system improvement, Contribute to service delivery improvement", "teamCollaboration" : "Global HR Manager; HR Manager Africa/Europe; HR colleagues", "domainKnowledge" : "Marine support services", "domainList" : [ "marine-support-services" ], "domainSpecificKnowledge" : [ "Marine support services" ], "toolProficiency" : [ "ADP Perman", "AFAS", "Workday" ], "continuousLearning" : "Online courses; Boskalis academy", "specialRequirements" : "Work from home 2 days/week", "outcomesObjectives" : "Ensure HR operations run smoothly; Improve efficiency; Improve service delivery", "qualificationsBasic" : "HBO working and thinking level, 5-8 years HR Officer experience, Experience with HR and payroll systems, Administrative and organizational skills, Experience in multinational environment, Fluency in Dutch, Command of English", "qualificationsPreferred" : "MBO qualification with extensive experience, Good command of French", "remoteFriendly" : true, "workSiteFlexibility" : "Hybrid", "rawDescription" : "Smit Lamnalco is part of the Boskalis group of companies. Working at Smit Lamnalco is about providing marine support services tailored to the unique operational needs of our global customers in local markets. Our promise to our clients is to provide the best marine services possible, no matter how challenging the environment or how remote the location. At Smit Lamnalco we are convinced that our people make the difference. With dedication, experience, and teamwork, we make a vital contribution to our clients’ success. Drawing from different backgrounds and nationalities, we are one team working towards the same goal. We offer you the opportunity to develop yourself in a challenging, dynamic, and truly international environment. Together! Make your mark as HR Officer at Smit Lamnalco! As a HR Officer, you are a key member of the HR team and take ownership of the day-to-day HR operations. This is a broad, hands-on role for an experienced HR professional who is proactive, highly organized, accurate, and able to work independently in a dynamic international environment. Based at our Head Office in Papendrecht, you support the Global HR Manager and the HR Manager Africa/Europe. Your scope includes the global organization, the international HQ population (approximately 65 employees), expatriates working worldwide, and providing support to HR colleagues in our regional offices. You are hands-on responsible for ensuring that HR administration, payroll preparation, employee benefits administration, and HR processes are executed accurately, efficiently, and in compliance with company policies and employment regulations. In addition, you act as a trusted point of contact for employees, managers, and external service providers and play an important role in maintaining and improving HR processes, systems, and data quality across the organization. With your strong attention to detail, ownership mindset, and structured approach, you ensure that HR operations run smoothly while continuously looking for opportunities to improve efficiency and service delivery. Your responsibilities As a HR Officer, you will: * Take ownership of HR administration and personnel processes throughout the entire employee lifecycle. * Ensure accurate and timely payroll preparation, employee benefits administration, and personnel data management. * Coordinate and support recruitment, onboarding, training administration, and other global HR processes. * Maintain HR systems, reporting, and documentation, ensuring data quality and compliance with internal policies and employment regulations. * Act as a trusted point of contact for employees, managers, HR colleagues, and external service providers. * Contribute to the continuous improvement of HR processes, systems, and service delivery. What you bring You are an experienced HR Officer who enjoys taking ownership, works in a structured and accurate manner, and has the confidence to operate independently in an international environment. You are someone who sees what needs to be done, follows through, and takes pride in delivering high-quality work. You also have * HBO working and thinking level, preferably in HR, Business Administration, or a related field. Candidates with an MBO qualification and extensive relevant experience are also encouraged to apply. * 5-8 years of experience in a broad HR Officer, HR Administrator, or HR Generalist role. * Experience with HR and payroll systems (preferably ADP Perman, AFAS and/or Workday). * Strong administrative and organizational skills with a high level of accuracy. * Experience in a multinational, high pace and dynamic environment. * Fluency in Dutch and a strong command of English, both written and spoken. * A proactive, hands-on, structured and service-oriented mindset. Nice to have * Good command of French (written and spoken) is considered an advantage. ## Qualifications What you can expect * A dynamic environment : A job that allows you to collaborate with a talented team of experts from different backgrounds and contribute to making a significant impact. * Rewarding conditions : Smit Lamnalco offers a attractive compensation & benefit package with a competitive salary, including holiday allowance, holiday entitlement of 26 days (based on a full-time contract) and a number of collective scheduled days off, a non-contributory pension scheme, collective schemes such as company health insurance and travel allowance. * Career development : We offer you plenty of opportunities to bring out the best in yourself for example through (online) courses at our Boskalis academy. Being part of Smit Lamnalco and the Boskalis Group provides access to a vast range of opportunities literally across the globe! * The Boskalis campus : Experience the unique Boskalis vibe at our Papendrecht site, complete with restaurants, sports field, and a wharf where our vessels dock. We offer a state-of-the-art auditorium, brainstorming rooms, experience center for client meetings, and a barista corner where you can connect with colleagues. * Young Boskalis : Are you under 36? Come and join Young Boskalis! Have fun and join in social and sports activities ranging from pub quizzes to yoga, bootcamps and an annual sailing boat race. Networking and knowledge sharing are a vital part of Young Boskalis as well. Extra information * Your team : You will work closely together with a HR Manager and will report directly to the Manager HR. * Where you will work : Your location will be our office in Papendrecht and you have the option to work from home 2 days per week. Fixed office days are Tuesday and Thursday. * Full/part-time job : The position of HR Officer is a full-time job (35 hours a week). * Next steps : Apply easily by completing the online application form. Interviews are held online or in the office. Once it’s clear we’re a good match, we’ll make you an offer – and look forward to welcoming you to the company. ## Additional Information We’ll be happy to answer your questions about the position of HR Officer. Please contact Robert Smits, Senior Corporate Recruiter via phone number 078-696 83 98. Disclaimer for Recruiters and Recruitment Agencies We appreciate your interest in our vacancies and understand that your candidate might be enthusiastic about this exciting opportunity. However, our recruitment process is not structured this way, at Boskalis we handle recruitment ourselves. There fore we do not accept unsolicited applications or CVs from recruitment agencies. Any submission will be treated as a direct application. Please note: Boskalis never requests a financial contribution to arrange visas or other documents related to a job vacancy. Be wary of individuals who pretend to be our recruiters and do ask for such contributions. #LI-RS1", "summaryDescription" : "HR Officer at Boskalis. Skills: HR administration, Payroll preparation, Employee benefits. Take ownership of HR administration. Manage personnel processes", "postedDate" : "2026-06-15T12:48:43.000", "createdAt" : "2026-06-15T21:43:56.719", "lastUpdated" : "2026-06-16T04:39:44.825", "ingestTimestamp" : "2026-06-15T21:43:56.719", "mongoId" : "6a304fc9f292fd229cee9f63", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "50k-75k", "hasSalary" : false, "allSkills" : [ "Payroll preparation", "Benefits administration", "Personnel data management", "Recruitment support", "Onboarding support", "Training administration", "Structured approach", "Service-oriented mindset", "HR administration", "Employee benefits", "Organizational development", "Employee relations", "HR processes", "Marine support services", "ADP Perman", "AFAS", "Workday" ], "skillCount" : 17, "jobCategory" : "operations", "jobSubcategory" : "hr", "seniorityLevel" : "Mid", "dataQualityScore" : 1.0, "_score" : 431.82288, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Logistics", "llmIndustryConfidence" : 0.97 }, { "id" : "6a17384658b93c861ed20cb5", "title" : "Office Administrator", "company" : "FAAC Technologies", "industry" : "Manufacturing", "salary" : { "min" : 35000.0, "max" : 48000.0, "currency" : "EUR", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market data for an Office Administrator in Boyle, Ireland, adjusted for mid-seniority and the technology industry." }, "location" : "Boyle, IE", "locations" : [ "Boyle", "IE" ], "timestamp" : "2026-06-15T07:47:52.857", "fingerprint" : "2dbceeb1eb4e337b97f0b579bf7d3e9e9dcf7453093469fa48322da7fa6b446a", "source" : "breezyhr", "language" : "en", "applyUrl" : "https://faac-group.breezy.hr/p/73092534f3af01-office-administrator", "externalId" : "73092534f3af01", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Boyle", "state" : "County Roscommon", "country" : "Ireland", "continent" : "eu", "source" : "llm", "workMode" : "onsite", "geo" : "53.9906785,-8.2664931" } ], "locationText" : "Boyle, County Roscommon, Ireland", "employmentType" : "FULL_TIME", "coreResponsibilities" : "Manage office operations, Coordinate administrative tasks, Support departmental needs, Handle incoming communications, Maintain office supplies, Schedule meetings and appointments, Assist with vendor management, Process invoices and expenses", "teamCollaboration" : "Cross-functional teams; Departmental support", "domainKnowledge" : "Automation solutions; Electronic security solutions", "domainList" : [ "automation-solutions", "electronic-security-solutions" ], "domainSpecificKnowledge" : [ "Automation solutions", "Electronic security solutions" ], "workSiteFlexibility" : "Onsite", "rawDescription" : "National Automation, a FAAC Technologies brand and one of Ireland’s leading distributors of automation and electronic security solutions, is seeking to recruit a Full-Time Office Administrator to join our team based in Boyle, Co. Roscommon. The successful candidate will ideally have experience work", "summaryDescription" : "Office Administrator at FAAC Technologies. Manage office operations. Coordinate administrative tasks", "createdAt" : "2026-06-13T23:57:47.399", "lastUpdated" : "2026-06-15T07:47:52.857", "ingestTimestamp" : "2026-06-13T23:57:47.399", "mongoId" : "6a17384658b93c861ed20cb5", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "30k-50k", "hasSalary" : false, "allSkills" : [ "Automation solutions", "Electronic security solutions" ], "skillCount" : 2, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "_score" : 430.92273, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.85 }, { "id" : "6a3071a5f292fd229cffa1cb", "title" : "Senior Business Management Officer", "company" : "Natixis", "industry" : "Banking", "salary" : { "min" : 45000.0, "max" : 65000.0, "currency" : "EUR", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market data for a Senior Business Management Officer in Portugal, adjusted for seniority and industry." }, "location" : "Portugal, PT", "locations" : [ "Portugal", "PT" ], "timestamp" : "2026-06-16T10:38:32.868", "fingerprint" : "cddeb0b628a93154615d2b2531891fcf2472aa4e8c16f43815f869991ea70bb1", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/NatixisInPortugal/744000132147724-senior-business-management-officer-it-cio-office", "externalId" : "744000132147724", "industryFunction" : { }, "structuredLocations" : [ { "country" : "Portugal", "continent" : "eu", "workMode" : "hybrid" } ], "locationText" : "Portugal", "employmentType" : "FULL_TIME", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "mid", "technicalSkills" : "PowerPoint, Excel, Word, Power BI", "professionalSkills" : [ "Management control", "Project management", "Stakeholder influence", "Data visualization" ], "hardSkillsList" : [ "Financial reporting", "Operational reporting", "Budgeting", "Forecasting", "Variance analysis", "Gap analysis", "Resource tracking" ], "hardSkills" : [ { "name" : "Financial reporting", "level" : "intermediate" }, { "name" : "Operational reporting", "level" : "intermediate" }, { "name" : "Budgeting", "level" : "intermediate" }, { "name" : "Forecasting", "level" : "intermediate" }, { "name" : "Variance analysis", "level" : "intermediate" }, { "name" : "Gap analysis", "level" : "intermediate" }, { "name" : "Resource tracking", "level" : "intermediate" } ], "majorSkills" : "Financial reporting, Management control, Data analysis, Stakeholder management", "majorSkillsList" : [ "Financial reporting", "Management control", "Data analysis", "Stakeholder management" ], "coreResponsibilities" : "Produce financial reporting, Maintain financial reporting, Enhance financial reporting, Produce operational reporting, Maintain operational reporting, Enhance operational reporting, Lead budget processes, Coordinate budget processes, Lead forecasting processes, Coordinate forecasting processes, Perform variance analysis, Perform gap analysis, Identify key drivers, Identify risks, Propose actionable insights, Propose corrective measures, Prepare executive deliverables, Act as interface between Finance, Act as interface between IT, Act as interface between Operations, Serve as reference point, Provide visibility, Ensure coherent communication, Serve as referent on tools, Consolidate IT team needs, Formalize change requests, Communicate system releases, Own management cockpit views, Maintain management cockpit views, Oversee staffing tracking, Oversee resource tracking, Ensure data consistency", "teamCollaboration" : "Cross-functional teams; Finance, IT, Operations stakeholders", "domainKnowledge" : "Corporate & Investment Banking; Asset & Wealth Management; IT management control; Financial services IT", "domainList" : [ "corporate-investment-banking", "asset-wealth-management", "it-management-control", "financial-services-it" ], "domainSpecificKnowledge" : [ "Corporate & Investment Banking", "Asset & Wealth Management", "IT management control", "Financial services IT" ], "toolProficiency" : [ "Power BI" ], "communicationSkills" : "Executive presentations; Synthesis notes", "problemSolvingSkills" : "Challenge assumptions", "qualificationsBasic" : "2 years customer support experience, 2 years project management experience, 5-8 years Financial Activities experience, 5-8 years Management Control experience, 2-3 years stakeholder influence experience, Advanced knowledge of office tools, Advanced knowledge in data visualization tools, English B2 mandatory, French B2 optional", "remoteFriendly" : false, "workSiteFlexibility" : "Flexible", "rawDescription" : "Natixis in Portugal is a Centre of Expertise whose mission is to transform traditional banking by developing innovative solutions for the business, operations and work culture of Groupe BPCE worldwide. As part of Groupe BPCE’s international division, Natixis in Portugal designs and delivers solutions for its two core areas – Corporate & Investment Banking and Asset & Wealth Management – as well as transversal services that support all entities across the Group. With more than 3,000 employees representing 46 nationalities, the teams work across Information Technology, Banking Support Activities, and Compliance, in an integrated, inclusive, and cross-functional way, supporting all business lines and platforms of the Group. A disruptive mindset and a culture of proximity and agility identify Natixis in Portugal Team and reflect the company's mission to transform traditional banking at a global scale: a perfect match in the Portuguese dynamics and entrepreneurial ecosystem. The CIO Office is a transversal department supporting the IT of Groupe BPCE. Its mission is to provide a consolidated and reliable view of IT activities across business units, enabling informed decision-making and effective communication at all levels of the organization. The CIO Office collaborates closely with Finance, IT and Operations leadership to drive management control, performance monitoring, resource planning, and the harmonization of practices. Main tasks and goals: As a Senior Business Management Officer , you will play a key role at the intersection of Finance and IT & Operations within the CIB Business Management IT & Operations unit. Acting as a trusted partner to senior management, you will ensure the reliability, consistency, and clarity of financial and operational data, and transform this information into meaningful insights supporting executive decision-making. This role requires both strong control of underlying data and tools and the ability to synthesize and present complex information in a clear and structured manner to senior stakeholders. You are expected to master the full data lifecycle — from collection and validation to analysis and presentation — and to challenge assumptions when needed, ensuring that outputs are both accurate and relevant. Operating in a fast-paced and sometimes ambiguous environment, you demonstrate strong judgment, autonomy, and composure under pressure , and you are able to address ad hoc questions from senior management with clarity, or appropriately frame and follow up on unresolved points. Some activities described: * Produce, maintain, and enhance financial and operational reporting (budget, forecasts, KPIs), ensuring accuracy, consistency, and relevance for management decision-making at local and global levels. * Lead and coordinate budget and forecasting processes (including reviews and P&L follow-up), ensuring alignment between stakeholders and robustness of underlying assumptions. * Perform variance and gap analysis between targets and actuals, identify key drivers and risks, and propose actionable insights and corrective measures. * Prepare executive-level deliverables (dashboards, presentations, synthesis notes), ensuring clarity, consistency, and alignment of messaging for senior management audiences. * Act as a key interface between Finance, IT, Operations, and other stakeholders, facilitating alignment on financial topics, assumptions, and reporting frameworks. * Serve as a reference point for financial and management topics within the scope, providing visibility and ensuring coherent communication to both local and onshore management. * Serve as a referent on some specific tools within the scope consolidating IT CIB team needs, formalizing change requests and communicating on system releases to users. * Own and maintain management “cockpit” views (organizational KPIs, project follow-up), ensuring continuous improvement of indicators and alignment with business priorities. * Oversee staffing and resource tracking, ensuring data consistency (joiners, leavers, mobilities), auditability, and anticipation of future resource needs. ## Qualifications * Up to 2 years’ experience in customer support, management control, and/or project management. * 5-8 years experience in Financial Activities. * 5-8 years experience in Management Control. * 2-3 years experience in stakeholder influence/ dealing with senior management. * Advanced knowledge of the common office tools (Power Point, Excel, Word). * Advanced knowledge in data visualization tools (such as Power BI) to create, analyze, and present financial and operational data in a clear and actionable manner. * Knowledge of English - B2 mandatory * Knowledge of French - B2 optional ## Additional Information Our workplace reflects the vibrant spirit of our locations, with initiatives such as a Green Transportation Budget, electric bikes and a flexible Hybrid Work Policy. We promote wellbeing through the Honolulu Wellness Club, a Prayer Room, a Lactation Room, and themed Villages that inspire creativity and collaboration. Through our ESG and DEI strategies, we are committed to being inclusive, caring, and fair, ensuring every voice is heard and valued.", "summaryDescription" : "Senior Business Management Officer at Natixis. Skills: Financial reporting, Management control, Data analysis, Stakeholder management. Produce financial reporting. Maintain financial reporting", "postedDate" : "2026-06-15T09:05:55.000", "createdAt" : "2026-06-16T01:35:16.433", "lastUpdated" : "2026-06-16T10:38:32.868", "ingestTimestamp" : "2026-06-16T01:35:16.433", "mongoId" : "6a3071a5f292fd229cffa1cb", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "30k-50k", "hasSalary" : false, "allSkills" : [ "Financial reporting", "Operational reporting", "Budgeting", "Forecasting", "Variance analysis", "Gap analysis", "Resource tracking", "Management control", "Data analysis", "Stakeholder management", "Project management", "Stakeholder influence", "Data visualization", "Corporate & Investment Banking", "Asset & Wealth Management", "IT management control", "Financial services IT", "Power BI" ], "skillCount" : 18, "jobCategory" : "finance", "jobSubcategory" : "accounting", "seniorityLevel" : "Senior", "dataQualityScore" : 1.0, "_score" : 426.33713, "daysOld" : 1, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Banking", "llmIndustryConfidence" : 0.95 }, { "id" : "6a3060ddf292fd229cf9405a", "title" : "Senior Business Management Officer", "company" : "Natixis", "industry" : "Banking", "salary" : { "min" : 45000.0, "max" : 65000.0, "currency" : "EUR", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market data for a Senior Business Management Officer in Portugal, adjusted for seniority and the banking industry." }, "location" : "Portugal, PT", "locations" : [ "Portugal", "PT" ], "timestamp" : "2026-06-16T08:45:51.042", "fingerprint" : "9ba66598171de91a039877856946d68fbdd119e45aefda5335104733247ebf5c", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/NatixisInPortugal/744000132147724-senior-business-management-officer-it-cio-office", "externalId" : "744000132147724", "industryFunction" : { }, "structuredLocations" : [ { "country" : "Portugal", "continent" : "eu", "workMode" : "hybrid" } ], "locationText" : "Portugal", "employmentType" : "FULL_TIME", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "mid", "technicalSkills" : "Power Point, Excel, Word, Power BI", "professionalSkills" : [ "Management control", "Project management", "Financial reporting", "Budgeting", "Forecasting", "Variance analysis", "Gap analysis", "Resource planning", "Performance monitoring" ], "hardSkillsList" : [ "Financial data analysis", "Operational data analysis", "Data validation", "Data synthesis", "Data presentation" ], "hardSkills" : [ { "name" : "Financial data analysis", "level" : "intermediate" }, { "name" : "Operational data analysis", "level" : "intermediate" }, { "name" : "Data validation", "level" : "intermediate" }, { "name" : "Data synthesis", "level" : "intermediate" }, { "name" : "Data presentation", "level" : "intermediate" } ], "majorSkills" : "Financial reporting, Management control, Data analysis", "majorSkillsList" : [ "Financial reporting", "Management control", "Data analysis" ], "coreResponsibilities" : "Produce financial and operational reporting, Maintain financial and operational reporting, Enhance financial and operational reporting, Lead budget processes, Coordinate budget processes, Lead forecasting processes, Coordinate forecasting processes, Perform variance analysis, Perform gap analysis, Identify key drivers, Identify risks, Propose actionable insights, Propose corrective measures, Prepare executive-level deliverables, Act as interface between Finance, IT, Operations, Facilitate alignment on financial topics, Serve as reference point for financial topics, Serve as referent on specific tools, Consolidate IT CIB team needs, Formalize change requests, Communicate on system releases, Own management cockpit views, Maintain management cockpit views, Oversee staffing tracking, Oversee resource tracking", "teamCollaboration" : "Cross-functional teams; Senior management audiences; Finance, IT, Operations stakeholders; Local and onshore management", "projectManagementSkills" : [ "Project management" ], "domainKnowledge" : "Corporate & Investment Banking; Asset & Wealth Management; IT management control; Financial services IT", "domainList" : [ "corporate-investment-banking", "asset-wealth-management", "it-management-control", "financial-services-it" ], "domainSpecificKnowledge" : [ "Corporate & Investment Banking", "Asset & Wealth Management", "IT management control", "Financial services IT" ], "toolProficiency" : [ "Power BI" ], "communicationSkills" : "Executive presentations; Synthesis notes", "problemSolvingSkills" : "Challenge assumptions; Address ad hoc questions", "qualificationsBasic" : "5-8 years experience in Financial Activities, 5-8 years experience in Management Control, 2-3 years experience in stakeholder influence, Advanced knowledge of office tools, Advanced knowledge in data visualization tools, Knowledge of English - B2 mandatory", "qualificationsPreferred" : "Up to 2 years’ experience in customer support, Up to 2 years’ experience in project management, Knowledge of French - B2 optional", "remoteFriendly" : false, "workSiteFlexibility" : "Flexible", "rawDescription" : "Natixis in Portugal is a Centre of Expertise whose mission is to transform traditional banking by developing innovative solutions for the business, operations and work culture of Groupe BPCE worldwide. As part of Groupe BPCE’s international division, Natixis in Portugal designs and delivers solutions for its two core areas – Corporate & Investment Banking and Asset & Wealth Management – as well as transversal services that support all entities across the Group. With more than 3,000 employees representing 46 nationalities, the teams work across Information Technology, Banking Support Activities, and Compliance, in an integrated, inclusive, and cross-functional way, supporting all business lines and platforms of the Group. A disruptive mindset and a culture of proximity and agility identify Natixis in Portugal Team and reflect the company's mission to transform traditional banking at a global scale: a perfect match in the Portuguese dynamics and entrepreneurial ecosystem. The CIO Office is a transversal department supporting the IT of Groupe BPCE. Its mission is to provide a consolidated and reliable view of IT activities across business units, enabling informed decision-making and effective communication at all levels of the organization. The CIO Office collaborates closely with Finance, IT and Operations leadership to drive management control, performance monitoring, resource planning, and the harmonization of practices. Main tasks and goals: As a Senior Business Management Officer , you will play a key role at the intersection of Finance and IT & Operations within the CIB Business Management IT & Operations unit. Acting as a trusted partner to senior management, you will ensure the reliability, consistency, and clarity of financial and operational data, and transform this information into meaningful insights supporting executive decision-making. This role requires both strong control of underlying data and tools and the ability to synthesize and present complex information in a clear and structured manner to senior stakeholders. You are expected to master the full data lifecycle — from collection and validation to analysis and presentation — and to challenge assumptions when needed, ensuring that outputs are both accurate and relevant. Operating in a fast-paced and sometimes ambiguous environment, you demonstrate strong judgment, autonomy, and composure under pressure , and you are able to address ad hoc questions from senior management with clarity, or appropriately frame and follow up on unresolved points. Some activities described: * Produce, maintain, and enhance financial and operational reporting (budget, forecasts, KPIs), ensuring accuracy, consistency, and relevance for management decision-making at local and global levels. * Lead and coordinate budget and forecasting processes (including reviews and P&L follow-up), ensuring alignment between stakeholders and robustness of underlying assumptions. * Perform variance and gap analysis between targets and actuals, identify key drivers and risks, and propose actionable insights and corrective measures. * Prepare executive-level deliverables (dashboards, presentations, synthesis notes), ensuring clarity, consistency, and alignment of messaging for senior management audiences. * Act as a key interface between Finance, IT, Operations, and other stakeholders, facilitating alignment on financial topics, assumptions, and reporting frameworks. * Serve as a reference point for financial and management topics within the scope, providing visibility and ensuring coherent communication to both local and onshore management. * Serve as a referent on some specific tools within the scope consolidating IT CIB team needs, formalizing change requests and communicating on system releases to users. * Own and maintain management “cockpit” views (organizational KPIs, project follow-up), ensuring continuous improvement of indicators and alignment with business priorities. * Oversee staffing and resource tracking, ensuring data consistency (joiners, leavers, mobilities), auditability, and anticipation of future resource needs. ## Qualifications * Up to 2 years’ experience in customer support, management control, and/or project management. * 5-8 years experience in Financial Activities. * 5-8 years experience in Management Control. * 2-3 years experience in stakeholder influence/ dealing with senior management. * Advanced knowledge of the common office tools (Power Point, Excel, Word). * Advanced knowledge in data visualization tools (such as Power BI) to create, analyze, and present financial and operational data in a clear and actionable manner. * Knowledge of English - B2 mandatory * Knowledge of French - B2 optional ## Additional Information Our workplace reflects the vibrant spirit of our locations, with initiatives such as a Green Transportation Budget, electric bikes and a flexible Hybrid Work Policy. We promote wellbeing through the Honolulu Wellness Club, a Prayer Room, a Lactation Room, and themed Villages that inspire creativity and collaboration. Through our ESG and DEI strategies, we are committed to being inclusive, caring, and fair, ensuring every voice is heard and valued.", "summaryDescription" : "Senior Business Management Officer at Natixis. Skills: Financial reporting, Management control, Data analysis. Produce financial and operational reporting. Maintain financial and operational reporting", "postedDate" : "2026-06-15T09:05:55.000", "createdAt" : "2026-06-16T00:03:37.697", "lastUpdated" : "2026-06-16T08:45:51.042", "ingestTimestamp" : "2026-06-16T00:03:37.697", "mongoId" : "6a3060ddf292fd229cf9405a", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "30k-50k", "hasSalary" : false, "allSkills" : [ "Financial data analysis", "Operational data analysis", "Data validation", "Data synthesis", "Data presentation", "Financial reporting", "Management control", "Data analysis", "Project management", "Budgeting", "Forecasting", "Variance analysis", "Gap analysis", "Resource planning", "Performance monitoring", "Corporate & Investment Banking", "Asset & Wealth Management", "IT management control", "Financial services IT", "Power BI" ], "skillCount" : 20, "jobCategory" : "finance", "jobSubcategory" : "accounting", "seniorityLevel" : "Senior", "dataQualityScore" : 1.0, "_score" : 424.3426, "daysOld" : 0, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Banking", "llmIndustryConfidence" : 0.95 }, { "id" : "6a30573af292fd229cf36258", "title" : "Space Contract Manager", "company" : "Anduril Industries", "industry" : "Technology", "salary" : { "min" : 155000.0, "max" : 215000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Mid-level Space Contract Manager in Costa Mesa, United States, adjusted for the defense technology industry and company size." }, "location" : "Costa Mesa, California, United States", "locations" : [ "Costa Mesa", "California", "United States" ], "timestamp" : "2026-06-16T08:17:51.791", "fingerprint" : "36e76170c3eb70f24f95d441461d0441e2c20f9c6df1fe143593a650e93a0745", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://boards.greenhouse.io/andurilindustries/jobs/5160728007?gh_jid=5160728007", "externalId" : "5160728007", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Costa Mesa", "state" : "California", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "33.6633386,-117.9033170" } ], "locationText" : "Costa Mesa, California, United States", "employmentType" : "FULL_TIME", "experienceLevel" : "Manager", "professionalSkills" : [ "Contract management", "Risk management", "Negotiation" ], "hardSkillsList" : [ "Contract compliance", "Contract performance optimization" ], "hardSkills" : [ { "name" : "Contract compliance", "level" : "intermediate" }, { "name" : "Contract performance optimization", "level" : "intermediate" } ], "majorSkills" : "Contract lifecycle management, Defense contracting, Commercial contracting", "majorSkillsList" : [ "Contract lifecycle management", "Defense contracting", "Commercial contracting" ], "coreResponsibilities" : "Oversee full contract lifecycle, Ensure contract compliance, Minimize contract risk, Optimize contract performance, Provide contract support", "teamCollaboration" : "Program leadership; Functional leadership; Customers", "domainKnowledge" : "Defense contracting; Commercial contracting; Cost-reimbursable contracts; Fixed price contracts", "domainList" : [ "defense-contracting", "commercial-contracting", "cost-reimbursable-contracts", "fixed-price-contracts" ], "domainSpecificKnowledge" : [ "Defense contracting", "Commercial contracting", "Cost-reimbursable contracts", "Fixed price contracts" ], "qualificationsBasic" : "Full contract lifecycle oversight, Government and commercial contracts support, Cost-reimbursable contracts support, Fixed price contracts support", "qualificationsPreferred" : "Deep knowledge of commercial contracting, Deep knowledge of defense contracting, Negotiation skills", "workSiteFlexibility" : "Onsite", "rawDescription" : "Anduril Industries is a defense technology company with a mission to transform U. S. and allied military capabilities with advanced technology. By bringing the expertise, technology, and business model of the 21st century’s most innovative companies to the defense industry, Anduril is changing how military systems are designed, built and sold. Anduril’s family of systems is powered by Lattice OS, an AI-powered operating system that turns thousands of data streams into a realtime, 3D command and control center. As the world enters an era of strategic competition, Anduril is committed to bringing cutting-edge autonomy, AI, computer vision, sensor fusion, and networking technology to the military in months, not years. ABOUT THE TEAM Anduril is the world’s fastest-growing defense technology company, bringing Silicon Valley talent and funding to the defense and security sectors. Our technology helps the United States and its allies solve their hardest national security challenges by enabling operators to make better, more informed decisions in life-and-death situations. We have assembled a diverse team of experts in artificial intelligence, computer vision, sensor fusion, optics, and data analysis that are creating software and hardware solutions to radically evolve the capabilities of the United States, our allies, and commercial customers. If you are passionate about solving problems that have a real impact, come join Anduril and build the future of defense. A critical part of the Anduril team is its Contracts Managers, who play a crucial role in program success. They interface daily with a motivated team of program leadership, functional leadership, and customers in fast-paced environments. ABOUT THE JOB Anduril is seeking a talented Contracts Manager to support a variety of Defense, International, and Commercial contracts and programs. In this role, you will oversee the full contract lifecycle for Anduril's government and commercial contracts, ensuring compliance, minimizing risk, and optimizing contract performance. The ideal candidate will combine deep knowledge of commercial and defense contracting with strong negotiation skills and a passion for supporting national security through technological innovation. The position will be responsible for providing contract support for various cost-reimbursable, fixed price, T and are considered part of Anduril's total compensation package. Additionally, Anduril offers top-tier benefits for full-time employees, including: Benefits At Anduril, we invest in our people. Our comprehensive, competitive benefits package (available at little to no cost to employees) ensures you’re supported in health, recovery, and whatever comes next. For more information, Explore Our Benefits. Protecting Yourself from Recruitment Scams Anduril is committed to maintaining the integrity of our Talent acquisition process and the security of our candidates. We've observed a rise in sophisticated phishing and fraudulent schemes where individuals impersonate Anduril representatives, luring job seekers with false interviews or job offers. These scammers often attempt to extract payment or sensitive personal information. To ensure your safety and help you navigate your job search with confidence, please keep the following critical points in mind: No Financial Requests: Anduril will never solicit payment or demand personal financial details (such as banking information, credit card numbers, or social security numbers) at any stage of our hiring process. Our legitimate recruitment is entirely free for candidates. Please always verify communications: Direct from Anduril: If you receive an email from one of our recruiters, it will only come from an @anduril.com address. Via Agency Partner: If contacted by a recruiting agency for an Anduril role, their email will clearly identify their agency. If you suspect any suspicious activity, please verify the agency's authenticity by reaching out to contact@anduril.com. Exercise Caution with Unsolicited Outreach: If you receive any communication that appears suspicious, contains grammatical errors, or makes unusual requests, do not engage. Always confirm the sender's email domain is @anduril.com before providing any personal information or clicking on links. What to Do If You Suspect Fraud: Should you encounter any questionable or fraudulent outreach claiming to be from Anduril, please report it immediately to contact@anduril.com. Your proactive caution is invaluable in protecting your personal information and upholding the security and trustworthiness of our recruitment efforts. Data Privacy To view Anduril's candidate data privacy policy, please visit https://anduril.com/applicant-privacy-notice/. By submitting your application, you consent to Anduril Industries using a third-party service provider to conduct pre-employment risk, integrity, and due diligence screening and assessing potential risks as part of your application process. This third-party service provider provides risk-intelligence services that may include analysis of sanctions and watchlists, adverse media, public-record information, and other lawful open-source or commercial data sources. This third-party service provider does not act as a consumer reporting agency. Use of this provider helps to ensure compliance with applicable laws and protect technology, intellectual property, and organizational security.", "summaryDescription" : "Space Contract Manager at Anduril Industries. Skills: Contract lifecycle management, Defense contracting, Commercial contracting. Oversee full contract lifecycle. Ensure contract compliance", "postedDate" : "2026-06-15T23:27:32.664", "createdAt" : "2026-06-15T23:27:32.664", "lastUpdated" : "2026-06-16T08:17:51.791", "ingestTimestamp" : "2026-06-15T23:27:32.664", "mongoId" : "6a30573af292fd229cf36258", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 155000, "salaryAnnualMax" : 215000, "salaryBand" : "150k-200k", "hasSalary" : true, "allSkills" : [ "Contract compliance", "Contract performance optimization", "Contract lifecycle management", "Defense contracting", "Commercial contracting", "Contract management", "Risk management", "Negotiation", "Cost-reimbursable contracts", "Fixed price contracts" ], "skillCount" : 10, "jobCategory" : "operations", "jobSubcategory" : "legal", "seniorityLevel" : "Mid", "dataQualityScore" : 1.0, "_score" : 423.18945, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Defense Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a30573af292fd229cf36257", "title" : "Space Contract Manager", "company" : "Anduril Industries", "industry" : "Technology", "salary" : { "min" : 155000.0, "max" : 215000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Mid-level Space Contract Manager in Costa Mesa, United States, adjusted for the defense technology industry and company size." }, "location" : "Costa Mesa, California, United States", "locations" : [ "Costa Mesa", "California", "United States" ], "timestamp" : "2026-06-16T06:43:24.764", "fingerprint" : "1cfd58177f1e778284afbd998d78a53b81815912a58108369ad65bff224774bd", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://boards.greenhouse.io/andurilindustries/jobs/5164868007?gh_jid=5164868007", "externalId" : "5164868007", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Costa Mesa", "state" : "California", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "33.6633386,-117.9033170" } ], "locationText" : "Costa Mesa, California, United States", "employmentType" : "FULL_TIME", "experienceLevel" : "Manager", "professionalSkills" : [ "Contract management", "Risk management", "Negotiation" ], "hardSkillsList" : [ "Contract compliance", "Contract performance optimization" ], "hardSkills" : [ { "name" : "Contract compliance", "level" : "intermediate" }, { "name" : "Contract performance optimization", "level" : "intermediate" } ], "majorSkills" : "Contract lifecycle management, Defense contracting, Commercial contracting", "majorSkillsList" : [ "Contract lifecycle management", "Defense contracting", "Commercial contracting" ], "coreResponsibilities" : "Oversee full contract lifecycle, Ensure contract compliance, Minimize contract risk, Optimize contract performance, Provide contract support", "teamCollaboration" : "Program leadership; Functional leadership; Customers", "domainKnowledge" : "Defense contracting; Commercial contracting; Cost-reimbursable contracts; Fixed price contracts", "domainList" : [ "defense-contracting", "commercial-contracting", "cost-reimbursable-contracts", "fixed-price-contracts" ], "domainSpecificKnowledge" : [ "Defense contracting", "Commercial contracting", "Cost-reimbursable contracts", "Fixed price contracts" ], "qualificationsBasic" : "Full contract lifecycle oversight, Government and commercial contracts support, Cost-reimbursable contracts support, Fixed price contracts support", "qualificationsPreferred" : "Deep knowledge of commercial contracting, Deep knowledge of defense contracting, Negotiation skills", "workSiteFlexibility" : "Onsite", "rawDescription" : "Anduril Industries is a defense technology company with a mission to transform U. S. and allied military capabilities with advanced technology. By bringing the expertise, technology, and business model of the 21st century’s most innovative companies to the defense industry, Anduril is changing how military systems are designed, built and sold. Anduril’s family of systems is powered by Lattice OS, an AI-powered operating system that turns thousands of data streams into a realtime, 3D command and control center. As the world enters an era of strategic competition, Anduril is committed to bringing cutting-edge autonomy, AI, computer vision, sensor fusion, and networking technology to the military in months, not years. ABOUT THE TEAM Anduril is the world’s fastest-growing defense technology company, bringing Silicon Valley talent and funding to the defense and security sectors. Our technology helps the United States and its allies solve their hardest national security challenges by enabling operators to make better, more informed decisions in life-and-death situations. We have assembled a diverse team of experts in artificial intelligence, computer vision, sensor fusion, optics, and data analysis that are creating software and hardware solutions to radically evolve the capabilities of the United States, our allies, and commercial customers. If you are passionate about solving problems that have a real impact, come join Anduril and build the future of defense. A critical part of the Anduril team is its Contracts Managers, who play a crucial role in program success. They interface daily with a motivated team of program leadership, functional leadership, and customers in fast-paced environments. ABOUT THE JOB Anduril is seeking a talented Contracts Manager to support a variety of Defense, International, and Commercial contracts and programs. In this role, you will oversee the full contract lifecycle for Anduril's government and commercial contracts, ensuring compliance, minimizing risk, and optimizing contract performance. The ideal candidate will combine deep knowledge of commercial and defense contracting with strong negotiation skills and a passion for supporting national security through technological innovation. The position will be responsible for providing contract support for various cost-reimbursable, fixed price, T and are considered part of Anduril's total compensation package. Additionally, Anduril offers top-tier benefits for full-time employees, including: Benefits At Anduril, we invest in our people. Our comprehensive, competitive benefits package (available at little to no cost to employees) ensures you’re supported in health, recovery, and whatever comes next. For more information, Explore Our Benefits. Protecting Yourself from Recruitment Scams Anduril is committed to maintaining the integrity of our Talent acquisition process and the security of our candidates. We've observed a rise in sophisticated phishing and fraudulent schemes where individuals impersonate Anduril representatives, luring job seekers with false interviews or job offers. These scammers often attempt to extract payment or sensitive personal information. To ensure your safety and help you navigate your job search with confidence, please keep the following critical points in mind: No Financial Requests: Anduril will never solicit payment or demand personal financial details (such as banking information, credit card numbers, or social security numbers) at any stage of our hiring process. Our legitimate recruitment is entirely free for candidates. Please always verify communications: Direct from Anduril: If you receive an email from one of our recruiters, it will only come from an @anduril.com address. Via Agency Partner: If contacted by a recruiting agency for an Anduril role, their email will clearly identify their agency. If you suspect any suspicious activity, please verify the agency's authenticity by reaching out to contact@anduril.com. Exercise Caution with Unsolicited Outreach: If you receive any communication that appears suspicious, contains grammatical errors, or makes unusual requests, do not engage. Always confirm the sender's email domain is @anduril.com before providing any personal information or clicking on links. What to Do If You Suspect Fraud: Should you encounter any questionable or fraudulent outreach claiming to be from Anduril, please report it immediately to contact@anduril.com. Your proactive caution is invaluable in protecting your personal information and upholding the security and trustworthiness of our recruitment efforts. Data Privacy To view Anduril's candidate data privacy policy, please visit https://anduril.com/applicant-privacy-notice/. By submitting your application, you consent to Anduril Industries using a third-party service provider to conduct pre-employment risk, integrity, and due diligence screening and assessing potential risks as part of your application process. This third-party service provider provides risk-intelligence services that may include analysis of sanctions and watchlists, adverse media, public-record information, and other lawful open-source or commercial data sources. This third-party service provider does not act as a consumer reporting agency. Use of this provider helps to ensure compliance with applicable laws and protect technology, intellectual property, and organizational security.", "summaryDescription" : "Space Contract Manager at Anduril Industries. Skills: Contract lifecycle management, Defense contracting, Commercial contracting. Oversee full contract lifecycle. Ensure contract compliance", "postedDate" : "2026-06-15T23:24:06.190", "createdAt" : "2026-06-15T23:24:06.190", "lastUpdated" : "2026-06-16T06:43:24.764", "ingestTimestamp" : "2026-06-15T23:24:06.190", "mongoId" : "6a30573af292fd229cf36257", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 155000, "salaryAnnualMax" : 215000, "salaryBand" : "150k-200k", "hasSalary" : true, "allSkills" : [ "Contract compliance", "Contract performance optimization", "Contract lifecycle management", "Defense contracting", "Commercial contracting", "Contract management", "Risk management", "Negotiation", "Cost-reimbursable contracts", "Fixed price contracts" ], "skillCount" : 10, "jobCategory" : "operations", "jobSubcategory" : "legal", "seniorityLevel" : "Mid", "dataQualityScore" : 1.0, "_score" : 423.05353, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Defense Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "69f85c594c40e2acd1f1afec", "title" : "Sr FAR Contracts Administrator", "company" : "Urrly", "industry" : "Government", "salary" : { "min" : 95000.0, "max" : 110000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Reston, VA", "locations" : [ "Reston", "VA" ], "timestamp" : "2026-06-16T00:55:43.465", "fingerprint" : "a95ecb37e88405dfc8a3ebcc8bf7bdc1648edb1c18ac22b8fec0b7e7aed857a0", "source" : "breezyhr", "language" : "en", "applyUrl" : "https://urrly.breezy.hr/p/cc1112091540-sr-far-contracts-administrator-remote", "externalId" : "cc1112091540", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Reston", "state" : "Virginia", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "remote", "geo" : "38.9532820,-77.3464516" } ], "locationText" : "Reston, Virginia, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "Senior", "professionalSkills" : [ "Contracts administration" ], "hardSkillsList" : [ "FAR compliance" ], "hardSkills" : [ { "name" : "FAR compliance", "level" : "intermediate" } ], "majorSkills" : "GovCon contracts, FAR compliance", "majorSkillsList" : [ "GovCon contracts", "FAR compliance" ], "coreResponsibilities" : "Own contracts execution", "domainKnowledge" : "GovCon contracts", "domainList" : [ "govcon-contracts" ], "domainSpecificKnowledge" : [ "GovCon contracts" ], "qualificationsBasic" : "GovCon contracts management", "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "Work 100% remotely while managing real GovCon contracts across multiple clients. Role Snapshot Role: Sr. Contracts Administrator Location/Type: U. S. Remote Pay: $95,000–$110,000 Schedule: Full-time Own contracts execution across multiple GovCon clients. Clear scope. Real ownership. No waiting on ap", "summaryDescription" : "Sr FAR Contracts Administrator at Urrly. Skills: GovCon contracts, FAR compliance. Own contracts execution", "createdAt" : "2026-06-14T20:30:24.093", "lastUpdated" : "2026-06-16T00:55:43.465", "ingestTimestamp" : "2026-06-14T20:30:24.093", "mongoId" : "69f85c594c40e2acd1f1afec", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 95000, "salaryAnnualMax" : 110000, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ "FAR compliance", "GovCon contracts", "Contracts administration" ], "skillCount" : 3, "jobCategory" : "operations", "jobSubcategory" : "legal", "seniorityLevel" : "Senior", "dataQualityScore" : 0.8888889, "_score" : 421.81662, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Government", "llmIndustryConfidence" : 0.95 }, { "id" : "69dde4492beec4dd3d9a325e", "title" : "ROW Contract Administrator", "industry" : "Government", "salary" : { "min" : 77000.0, "max" : 125000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "UST-Texas-Austin-Stassney Hq - Main", "locations" : [ "UST-Texas-Austin-Stassney Hq - Main", "Yearly", "Exempt,
Stassney Hq - Main (SHQMAIN)
6230 East Stassney Lane
Austin, 78744

, Stassney Hq - Main" ], "timestamp" : "2026-06-15T14:09:38.166", "fingerprint" : "16a2f67d771e36d90db4cc1a18298e8c71dd452122f8be45b76ab44d9190e4c9", "source" : "taleo", "language" : "en", "applyUrl" : "https://fa009.taleo.net/careersection/ex/jobdetail.ftl?job=43981", "externalId" : "43981", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Austin", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "30.2711286,-97.7436995" } ], "locationText" : "Austin, Texas, United States", "employmentType" : "CONTRACT", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning" ], "hardSkillsList" : [ "Contract management", "Payment processes" ], "hardSkills" : [ { "name" : "Contract management", "level" : "intermediate" }, { "name" : "Payment processes", "level" : "intermediate" } ], "majorSkills" : "Contract administration, Process improvement", "majorSkillsList" : [ "Contract administration", "Process improvement" ], "coreResponsibilities" : "Oversee contract lifecycle, Lead automation initiatives, Support payment process improvements, Manage right of way contracts", "teamCollaboration" : "Collaborative environment", "domainKnowledge" : "Right of way contracts", "domainList" : [ "right-of-way-contracts" ], "domainSpecificKnowledge" : [ "Right of way contracts" ], "innovationCreativity" : "Innovate contracting processes; Streamline business operations; Elevate business operations", "qualificationsBasic" : "Naturally curious, Highly driven, Confident guiding others", "remoteFriendly" : false, "rawDescription" : "Join our Right of Way Division as a Contract Administrator and play a pivotal role in shaping how we procure, manage, and improve the contracts that drive our statewide mission. In this dynamic position, you’ll oversee the full lifecycle of right of way contracts while leading and supporting initiatives that advance automation in contracting and payment processes. We’re looking for someone who is naturally curious, highly driven, and confident guiding the work of others—someone who thrives in a collaborative environment and is eager to innovate, streamline, and elevate how we do business. In ROW, we foster a culture grounded in Respect, Honesty, Transparency, Trust, Kindness, Accountability, and Unity. We seek candidates who embody these values and contribute positively to our mission and community. 77,000.00 125,000.00", "summaryDescription" : "ROW Contract Administrator. Skills: Contract administration, Process improvement. Oversee contract lifecycle. Lead automation initiatives", "createdAt" : "2026-06-14T08:28:17.071", "lastUpdated" : "2026-06-15T14:09:38.166", "ingestTimestamp" : "2026-06-14T08:28:17.071", "mongoId" : "69dde4492beec4dd3d9a325e", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 77000, "salaryAnnualMax" : 125000, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ "Contract management", "Payment processes", "Contract administration", "Process improvement", "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Right of way contracts" ], "skillCount" : 10, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Lead", "dataQualityScore" : 0.6666667, "_score" : 419.18048, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Government", "llmIndustryConfidence" : 0.92 }, { "id" : "6a2c6c3874d8ee00a09178de", "title" : "Reception and Office Administrator", "company" : "Tempo", "salary" : { "min" : 52000.0, "max" : 78000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline data for a Mid-level Reception and Office Administrator in San Diego, United States, adjusted for the Climate Tech industry." }, "location" : "San Diego, California, United States", "locations" : [ "San Diego", "California", "United States" ], "timestamp" : "2026-06-16T02:55:41.929", "fingerprint" : "6ff5510bfb1515c33c914ffd21a2f69a66f2ee7efe7e4a3751359930fc468fa7", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://tempoenergy.com/careers/open-roles/?gh_jid=4265610009", "externalId" : "4265610009", "industryFunction" : { }, "structuredLocations" : [ { "city" : "San Diego", "state" : "California", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "32.7174202,-117.1627720" } ], "locationText" : "San Diego, California, United States", "remoteFriendly" : false, "rawDescription" : "About Tempo Based in San Diego, California, Tempo develops thermochemical energy storage (TCES) systems designed for energy-intensive industries. The platform enables industrial operators to shift energy use over time by sourcing power when it is most cost-effective and enables the electrification of high-temperature industrial heat at a cost advantage to using fossil fuels. By storing electricity thermochemically, the system delivers a continuous stream of combustion-free, high-temperature air at up to 1,200° C. Tempo is backed by leading climate and energy investors, including Breakthrough Energy Ventures, Khosla Ventures, and Prelude Ventures. For more information, visit www.tempoenergy.com. Job Description We are seeking a dynamic and resourceful Reception heavier items handled with mechanical assistance or team lift Hand dexterity: Frequent use of hands for assembly, fabrication, instrumentation hookup, and operation of test and shop equipment Visual acuity: Ability to read engineering drawings, inspect hardware, and identify dimensional and surface quality features during fabrication and testing PPE compliance: Ability to wear and work effectively in required personal protective equipment, including safety glasses, heat-resistant gloves, safety shoes, and other appropriate gear in high-temperature lab and shop environments Safety acumen: Demonstrated understanding of lab and shop safety protocols, including hazard recognition and risk mitigation in environments involving high-temperature equipment, energized systems, and fabrication machinery Travel: Occasional travel (estimated <5%) for tool or material pickup Working at Tempo Tempo is a lean organization working on exciting challenges, and the people who thrive here share a few things in common beyond their technical skills. Clear, direct communication: You professionally say what you mean, lead with empathy, use tact, ask when you're unsure, and keep the people around you informed without being asked. At a company our size, communication gaps are expensive, and good communicators add to success and efficiency! Low-ego helpfulness: You're willing to jump in on work that isn't strictly yours, whether that's helping a teammate debug something, lending a hand in the shop, or flagging an issue you noticed outside your lane. No one here succeeds in a silo. Intellectual curiosity: You're genuinely interested in how things work, not just your piece of it, but the broader system. Tempo sits at the intersection of chemistry, mechanical engineering, power electronics, and software; the more you understand about the whole, the more valuable you become. Business awareness: You understand that your work exists in a business context. You think about cost, timeline, and tradeoffs—not just technical elegance—and you make decisions accordingly. Comfort with ambiguity: Processes here are still being built. You can make progress without a perfect playbook, and you know when to ask for direction versus when to use your judgment and move forward. Accountability: You own your outcomes, including the misses. When something goes sideways, the instinct here is to fix it and learn from it, not to explain why it wasn't your fault. This job description is intended to provide a general overview of the position and is not an exhaustive list of duties, responsibilities, or qualifications. Tempo reserves the right to modify, add, or remove responsibilities as business needs evolve. Employees may be asked to perform duties outside of those listed above from time to time. Tempo is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by applicable law. We are committed to building a diverse and inclusive team and encourage candidates from all backgrounds to apply. Tempo participates in E-Verify. Employment is contingent upon successful completion of a background check including employment and education check. California Privacy Notice (CCPA) - In connection with your application, Tempo collects personal information that you voluntarily provide, such as your name, contact information, employment history, and other information relevant to your candidacy. This information is collected and used solely for the purpose of evaluating your application and administering the hiring process. Tempo does not sell applicants' personal information. For more information about your rights under the California Consumer Privacy Act (CCPA), please contact HR. Tempo does not accept unsolicited resumes or candidate profiles from external recruiters, staffing agencies, or third-party search firms. Submission of unsolicited resumes by any external agency — whether to a Tempo employee, hiring manager, or any other representative — does not constitute or imply an agreement for placement fees, and Tempo will not be responsible for any fees related to unsolicited submissions under any circumstances. Any candidate submitted without a prior, fully executed, written fee agreement between the agency and Tempo's Human Resources department will be deemed the sole property of Tempo. Tempo reserves the right to pursue and hire such candidates without obligation to the submitting agency.", "summaryDescription" : "Reception and Office Administrator at Tempo", "postedDate" : "2026-06-14T19:59:17.704", "createdAt" : "2026-06-14T19:59:17.704", "lastUpdated" : "2026-06-16T02:55:41.929", "ingestTimestamp" : "2026-06-14T19:59:17.704", "mongoId" : "6a2c6c3874d8ee00a09178de", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 52000, "salaryAnnualMax" : 78000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.6666667, "_score" : 412.04385, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Climate Tech", "llmIndustryConfidence" : 0.95 }, { "id" : "6a30575ff292fd229cf38c02", "title" : "Senior General Administration Specialist", "company" : "Coupang", "industry" : "E-Commerce", "salary" : { "min" : 950000.0, "max" : 1400000.0, "currency" : "TWD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Senior General Administration Specialist in Taipei, Taiwan, adjusted for the e-commerce industry and senior experience level." }, "location" : "Taipei, Taiwan", "locations" : [ "Taipei", "Taiwan" ], "timestamp" : "2026-06-16T07:26:45.649", "fingerprint" : "f132119940a2ebac49ea991b16dff5f6227142494665ed2c09f66a487315558e", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://boards.greenhouse.io/coupanginternal/jobs/7994561?gh_jid=7994561", "externalId" : "7994561", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Taipei", "country" : "Taiwan", "continent" : "as", "source" : "llm", "workMode" : "onsite", "geo" : "25.0375198,121.5636796" } ], "locationText" : "Taipei, Taiwan", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "Senior", "professionalSkills" : [ "Lease negotiation", "Contract administration", "Portfolio management", "Cost settlement", "Project management", "Space management" ], "hardSkillsList" : [ "Office leasing", "Workplace operations", "Facilities management", "Corporate real estate", "Office project management", "Lease agreements", "Contract management", "Project schedules", "Deliverables management", "Office setup", "Workplace construction", "Real estate projects", "Risk minimization", "Workplace efficiency", "Employee experience", "Smart office operations", "Workplace technology", "Meeting room utilization", "Workplace productivity", "Space efficiency" ], "softSkillsList" : [ "Stakeholder management", "Flexibility" ], "hardSkills" : [ { "name" : "Office leasing", "level" : "intermediate" }, { "name" : "Workplace operations", "level" : "intermediate" }, { "name" : "Facilities management", "level" : "intermediate" }, { "name" : "Corporate real estate", "level" : "intermediate" }, { "name" : "Office project management", "level" : "intermediate" }, { "name" : "Lease agreements", "level" : "intermediate" }, { "name" : "Contract management", "level" : "intermediate" }, { "name" : "Project schedules", "level" : "intermediate" }, { "name" : "Deliverables management", "level" : "intermediate" }, { "name" : "Office setup", "level" : "intermediate" }, { "name" : "Workplace construction", "level" : "intermediate" }, { "name" : "Real estate projects", "level" : "intermediate" }, { "name" : "Risk minimization", "level" : "intermediate" }, { "name" : "Workplace efficiency", "level" : "intermediate" }, { "name" : "Employee experience", "level" : "intermediate" }, { "name" : "Smart office operations", "level" : "intermediate" }, { "name" : "Workplace technology", "level" : "intermediate" }, { "name" : "Meeting room utilization", "level" : "intermediate" }, { "name" : "Workplace productivity", "level" : "intermediate" }, { "name" : "Space efficiency", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Stakeholder management" }, { "name" : "Flexibility" } ], "majorSkills" : "Office lease management, Workplace operations, Project oversight", "majorSkillsList" : [ "Office lease management", "Workplace operations", "Project oversight" ], "coreResponsibilities" : "Manage office lease agreements lifecycle, Support lease negotiation, Administer lease contracts, Manage lease renewals, Manage lease portfolio, Coordinate with landlords, Coordinate with property management, Coordinate with vendors, Coordinate with internal stakeholders, Ensure smooth office operations, Settle lease-related costs, Oversee office fit-out projects, Oversee office renovation projects, Oversee office relocation projects, Oversee office construction projects, Ensure project quality, Ensure project budget, Ensure project timeline, Manage contracts for office setup, Manage project schedules for office setup, Manage deliverables for office setup, Manage contracts for workplace construction, Manage project schedules for workplace construction, Manage deliverables for workplace construction, Manage contracts for real estate projects, Manage project schedules for real estate projects, Manage deliverables for real estate projects, Implement initiatives to minimize risks, Improve workplace efficiency, Enhance employee experience, Lead smart office operations, Lead workplace technology initiatives, Manage meeting room utilization, Maximize workplace productivity, Maximize space efficiency, Support productive working environment, Support collaborative working environment", "teamCollaboration" : "Internal stakeholders; Cross-functional teams; Global stakeholders", "projectManagementSkills" : [ "Project management", "Timeline management", "Budget management" ], "domainKnowledge" : "Corporate real estate; Workplace strategy; Smart office technology", "domainList" : [ "corporate-real-estate", "workplace-strategy", "smart-office-technology" ], "domainSpecificKnowledge" : [ "Corporate real estate", "Workplace strategy", "Smart office technology" ], "communicationSkills" : "Verbal communication; Written communication; Relationship building", "continuousLearning" : "Learning new skills; Learning new knowledge", "problemSolvingSkills" : "Problem-solving; Respond to business needs; Respond to changing situations", "outcomesObjectives" : "Ensure timely delivery; Ensure operational readiness; Optimize costs; Enhance employee experience; Maximize workplace productivity; Maximize space efficiency", "qualificationsBasic" : "Practical experience in office leasing, Practical experience in workplace operations, Practical experience in facilities management, Practical experience in corporate real estate, Practical experience in office project management, Problem-solving skills, Excellent verbal communication skills, Excellent written communication skills, Business-level English proficiency, Analytical skills", "qualificationsPreferred" : "Experience in a global technology company, Experience in an e-commerce company, Experience in a multinational corporation, Experience in a fast-paced international business environment, Experience managing regional workplace, Experience managing office expansion, Experience managing office relocation, Experience managing large-scale office construction projects, Familiarity with smart office solutions, Familiarity with workplace technology platforms, Familiarity with space utilization analytics", "workSiteFlexibility" : "Onsite", "rawDescription" : "Company Introduction: Coupang is reimagining the shopping experience with the goal of wowing each customer from the instant they open the Coupang app to the moment an order is delivered to their door. Our services in Taiwan include “Rocket Delivery” which offers next-day delivery for a wide selection of items at affordable prices, “Rocket Oversea” which offers free international delivery on millions of best-selling products from Korea, the U.S., and beyond. We are looking for talents to help us lead Coupang’s expansion in Taiwan. This is an exceptional opportunity to become a part of Coupang’s growth in Taiwan and create a world where our customers wonder, “How did I ever live without Coupang?” Role Overview: The CREW Workplace Team is responsible for managing the full lifecycle of office real estate and workplace operations across Taiwan. This includes negotiating, executing, and maintaining office lease agreements, as well as overseeing office fit-out, construction, renovation, and relocation projects to ensure timely delivery and operational readiness. The team plays a strategic role in identifying opportunities to improve workplace efficiency, optimize costs, and enhance employee experience through data-driven recommendations and workplace strategies. In addition, the team manages the overall office environment for employees in Taiwan, including smart office initiatives, meeting room operations, workplace technology solutions, space management, and day-to-day workplace services to support a productive and collaborative working environment. Position: Senior General Administration Specialist What You Will Do: Manage the end-to-end lifecycle of office lease agreements, including negotiation support, contract administration, renewals, and portfolio management. Coordinate with landlords, property management companies, vendors, and internal stakeholders to ensure smooth office operations and accurate lease-related cost settlement. Oversee office fit-out, renovation, relocation, and construction projects, ensuring quality, budget, and timeline requirements are met. Manage contracts, project schedules, and deliverables related to office setup, workplace construction, and real estate projects. Identify and implement initiatives to minimize contractual and operational risks while continuously improving workplace efficiency and employee experience. Lead smart office operations, workplace technology initiatives, and meeting room utilization management to maximize workplace productivity and space efficiency. Essential Qualifications Practical experience in office leasing, workplace operations, facilities management, corporate real estate, or office project management. Strong problem-solving skills with the ability to respond effectively to diverse business needs and changing situations through collaboration and stakeholder management. Excellent verbal and written communication skills with the ability to build relationships across multiple functions. A proactive and flexible mindset, with the willingness to expand responsibilities beyond defined job scope to support organizational needs. Passion for learning new skills and knowledge, with the ability to work effectively with people from diverse backgrounds. Business-level English proficiency, including the ability to conduct meetings, manage projects, prepare reports, and communicate with global stakeholders. Strong analytical skills with the ability to leverage data to generate insights and support decision-making. Preferred Qualifications Experience working in a global technology company, e-commerce company, multinational corporation, or other fast-paced international business environment. Experience managing regional workplace, office expansion, relocation, or large-scale office construction projects. Familiarity with smart office solutions, workplace technology platforms, and space utilization analytics. Recruitment Process Application Review - Phone Interview - Onsite (or Virtual Onsite) Interview – Offer The exact nature of the recruitment process may vary according to the specific job and may be changed due to scheduling or other circumstances. Interview schedules and the results will be informed to the applicant via the e-mail address submitted at the application stage. Details to Consider This job posting may be closed prior to the stated end date for application if all openings are filled. Coupang has the right to rescind an offer of employment if a candidate is found to have submitted false information as part of the application process. Coupang does not discriminate against disabled applicants or those with veteran status. We are proud to offer equal opportunities for all applicants. Privacy Notice Your personal information will be collected and managed by Coupang as stated in the Application Privacy Notice is located below. https://privacy.coupang.com/en/land/jobs/ 人人均等的機會 Coupang提供均等的機會給所有員工。若沒有全球多元團隊的寶貴意見，我們不可能達成史無前例的成功", "summaryDescription" : "Senior General Administration Specialist at Coupang. Skills: Office lease management, Workplace operations, Project oversight. Manage office lease agreements lifecycle. 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Madhappy uses apparel, events, and experimental retail spaces – including its permanent flagship in West Hollywood – to explore a personal expression as a means to an improved state of mind. Its own seasonal stores – with past and present locations including New York City (Soho), Aspen, Miami, East Hampton, and Tokyo – are each designed to reflect their site, while still sharing the brand’s DNA. The brand currently produces a selection of ever-evolving, evergreen classic styles, seasonally available collections and collaborations. Madhappy supports research and awareness in mental health through The Madhappy Foundation (a 501c(3) non-profit) and writes Local Optimist, a print magazine. Each to celebrate us as works-in-progress, and the personal and collective expression that is a part of that. About the job We are looking to hire a part-time Office Manager for Madhappy. In this position, you will be responsible for ensuring all office needs are met in a timely manner and helping handle matters for executives. Since we are a fast-growing startup, this job will have many responsibilities and will have a broad range of work. This role will report to the Human Resources Manager. You must be based in Los Angeles and willing to work in person every day to be considered for this position. Responsibilities ● Act as office assistant for Madhappy HQ ● Ordering, organizing, and replenishing supplies for the office ● With the assistance of the HR Manager, this role will be leading all company-wide events and team-specific events (team lunches/dinners, holiday parties, executive offsites, and more) ● Maintaining office cleanliness and organization ● Handling of copy services, word processing, mail and distribution services, office reception, office equipment, utility service, communication systems, meeting bookings ● Working with any vendors or third parties regarding the office maintenance ● Helping the HR Manager to onboard employees: ● Getting new employees set up with computers and comfortable workspaces ● Finding office space to seat new employees ● Giving office tours to new employees ● Assist the company founders with daily and weekly tasks. About you Qualifications ● 1-2+ years of office administration experience ● In-depth understanding of MS Office and Google suite ● Experience handling bookkeeping tasks ● Able to lift items 25 lbs or less Characteristics ● Proven and strong organizational skills ● The ability to organize a daily workload by priorities ● The ability to meet deadlines in a fast-paced, quickly changing environment ● A proactive approach to problem-solving with strong decision-making skills and autonomy ● Professional level of verbal and written communication skills ## Additional Information About Madhappy Madhappy is a clothing brand for a community of optimists. Born in Los Angeles, 2017, the brand has built itself around an optimistic ideology, expressed through apparel, events, and experimental retail spaces around the world. Madhappy writes Local Optimist magazine, supports research and awareness in mental health through Madhappy Foundation. About Local Optimist Local Optimist is a space for radical discovery and connection. By focusing on open conversations and mindful exploration, we orient people with reliable, optimistic resources — available at any moment. About The Madhappy Foundation The Madhappy Foundation™ is non-profit organization, 501(c)(3) with a mission to improve mental health globally. Through The Madhappy Foundation™, 1% of proceeds from every sale benefit our efforts to raise awareness, fund research, and positively impact the mental health movement. Learn more here.", "summaryDescription" : "Office Manager at Madhappy. Act as office assistant. 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