ICEYE
Technology
SeniorAdministrationManager
Neural analysis suggests this role is
optimal for Senior candidates.
“Senior Administration Manager at ICEYE. Skills: Office setup, Facilities management, IT coordination, Stakeholder engagement. Assist with office setup. Coordinate real estate agents”
What You'll Achieve.
Ensure office runs seamlessly; Ensure on-time, on-budget delivery; Ensure office is fully operational
Industry & Context.
Security screening, SUPO screening
What They're Looking For.
Must Have
5+ years administrative experience, Experience with office setup, Experience with facilities management, Experience with IT coordination, Experience with vendor management, Experience with travel logistics, Experience with stakeholder engagement, Experience with executive support
Nice to Have
Experience in a founding role
What You'll Do.
Assist with office setup
Coordinate real estate agents
Liaise with landlord representatives
Manage lease formalities
Ensure on-time delivery
Ensure on-budget delivery
Set up IT infrastructure
Establish facilities management processes
Maintain facilities management processes
Manage vendor service contracts
Manage relationships with building management
Manage relationships with utilities providers
Manage relationships with security agencies
Ensure workplace health & safety standards
Serve as IT point of contact
Coordinate with global IT team
Set up local infrastructure
Ensure cybersecurity policies adhered
Ensure access control procedures adhered
Maintain government contacts roster
Track government meetings
Track government commitments
Track government follow-up actions
Schedule meetings with government officials
Prepare briefing packs
Handle visitor logistics
Keep roster of protocol officers
Keep roster of industry association representatives
Manage meeting scheduling
Manage meeting logistics
Manage meeting preparation
Own conference room bookings
Maintain conference room calendar
Ensure rooms are set up
Ensure rooms are equipped
Manage room booking conflicts
Manage room booking escalations
Prepare meeting rooms
Provide personal assistance
Manage India office calendar
Coordinate across time zones
Act as office first point of contact
Manage incoming calls
Ensure professional front-of-house experience
Coordinate end-to-end travel logistics
Coordinate accommodation
Coordinate airport transfers
Coordinate local transport
Coordinate guest itineraries
Maintain relationships with travel agencies
Maintain relationships with hotels
Maintain relationships with car hire
Negotiate corporate rates
Ensure welcoming visitor experience
Ensure organised visitor experience
Raise purchase orders
Review vendor contracts
Renegotiate vendor contracts
Maintain office supplies inventory
How You'll Work.
Team & Collaboration
Cross-functional teams; Global teams; Leadership review; Finance team coordination
Communication Scope
Briefing packs; Executive support
Process & Methodology
Project delivery, Milestone tracking, Budget management
Full Job Description
ROLE HIGHLIGHTS: - Senior Administration Manager - Location: New Delhi, India - Department: Operations & Administration - Reports to: Country Head \ Senior Management, ICEYE India - Employment type: Permanent - Workplace model: Hybrid - Employment is subject to applicable security screening (incl. SUPO, where required) ABOUT ICEYE ICEYE is a global leader in synthetic aperture radar (SAR) satellite technology, providing persistent monitoring capabilities for governments, enterprises, and humanitarian organisations. ICEYE India is a wholly owned subsidiary established to support ICEYE’s growing presence and operations in the Indian market. ROLE PURPOSE The Senior Administration Officer is a founding role at ICEYE India with two distinct phases. In the first phase, the role is responsible for assisting with the setup of the India office — from lease execution through fit-out supervision and go-live. In the second phase, the role transitions into steady-state ownership of all administrative, facilities, IT coordination, and office services functions. This is a highly independent position requiring someone who can manage a broad and demanding portfolio with minimal direction, take full ownership of operational and administrative matters, and ensure the India office runs seamlessly from day one. KEY RESPONSIBILITIES 1. OFFICE SETUP (PHASE 1 — PRIORITY) - Coordinate with real estate agents, attend site visits, and maintain a shortlist of office options for leadership review. - Liaise with landlord representatives through lease execution; manage all related formalities including stamp duty and registration. - Own the fit-out project: engage contractors, supervise works, track milestones, manage approvals, and ensure on-time, on-budget delivery. - Set up all utilities, IT infrastructure, furniture, and services to ensure the office is fully operational at go-live. 2. ONGOING FACILITIES MANAGEMENT (PHASE 2 — STEADY STATE) - Establish and maintain facilities management proces
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