{ "count" : 51578, "data" : [ { "id" : "6a30609bf292fd229cf917db", "title" : "Administrative Assistant", "company" : "Holder Construction", "industry" : "Real Estate", "salary" : { "min" : 45000.0, "max" : 65000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Administrative Assistant in Franklin Furnace, OH, adjusted for mid-seniority and the construction industry." }, "location" : "Franklin Furnice, OH", "locations" : [ "Franklin Furnice", "OH" ], "timestamp" : "2026-06-16T09:04:35.354", "fingerprint" : "6a4f4b82e51dafccdacbc99d7c2e985cb7b9bead0ee77641432c702f6065b1a9", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/holderconstruction/jobs/4286158009", "externalId" : "4286158009", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Franklin Furnace", "state" : "Ohio", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "38.6068300,-82.8472029" } ], "locationText" : "Franklin Furnace, Ohio, United States", "employmentType" : "FULL_TIME", "technicalSkills" : "Microsoft Office Suite, Word, Excel, Outlook", "professionalSkills" : [ "Cost coding", "Record-keeping" ], "hardSkillsList" : [ "Accounts payable processing", "Invoice management", "Expense categorization" ], "hardSkills" : [ { "name" : "Accounts payable processing", "level" : "intermediate" }, { "name" : "Invoice management", "level" : "intermediate" }, { "name" : "Expense categorization", "level" : "intermediate" } ], "majorSkills" : "Accounts payable, Cost coding, Administrative support", "majorSkillsList" : [ "Accounts payable", "Cost coding", "Administrative support" ], "coreResponsibilities" : "Process vendor invoices, Manage vendor invoices, Ensure timely payments, Maintain accurate record-keeping, Accurately code project costs, Track project costs, Categorize expenses correctly, Liaise with vendors, Liaise with internal teams, Resolve invoicing queries, Resolve cost-related queries, Maintain financial records, Organize financial records, Provide administrative support", "teamCollaboration" : "Internal teams", "domainKnowledge" : "Construction industry", "domainList" : [ "construction-industry" ], "domainSpecificKnowledge" : [ "Construction industry" ], "toolProficiency" : [ "Microsoft Office", "Word", "Excel", "Outlook" ], "communicationSkills" : "Invoicing queries; Cost-related queries", "documentationSkills" : "Financial records documentation", "problemSolvingSkills" : "Resolve queries", "specialRequirements" : "Substance abuse testing, Background screening", "qualificationsBasic" : "Proven experience in administrative roles, Experience with accounts payable, Experience with cost coding, Organizational skills, Attention to detail, Proficiency in Microsoft Office Suite, Excellent communication skills, Excellent interpersonal skills, Ability to work independently, Ability to work as part of a team", "qualificationsPreferred" : "Familiarity with accounting software", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "ABOUT US Holder Construction is a nationally recognized leader in the construction industry, consistently ranked among the top firms on ENR’s Top 400 Contractors list. We are a performance-driven company that believes in rewarding excellence and investing in our people. Our structured career development program empowers associates to grow quickly into expanded roles and responsibilities based on merit. With operations throughout the United States, we offer a highly competitive compensation and benefits package, including: Annual bonus program Paid time off Health, dental, vision, and life insurance 401(k)-retirement plan Night and swing shift differential pay for select roles We are looking for an Administrative Assistant to join our Operations team in Franklin Furnace, OH. This is a full-time, in-person position. Key Responsibilities Accounts Payable: Process and manage vendor invoices, ensuring timely payments and accurate record-keeping. Cost Coding: Accurately code and track project costs, ensuring all expenses are recorded and categorized correctly. Communication: Liaise with vendors and internal teams to resolve any invoicing or cost-related queries. Documentation: Maintain and organize financial records and documentation. Support: Provide administrative support to other departments as needed. Qualifications Required: Proven experience in administrative roles, preferably with a focus on accounts payable and cost coding. Strong organizational skills and attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Excellent communication and interpersonal skills. Ability to work independently and as part of a team. Preferred: Familiarity with accounting software. Holder is committed to Equal Opportunity Employment (EOE). Substance abuse testing and a background screening is a condition of employment and Holder Construction does not sponsor applicants for immigration status or benefits.", "summaryDescription" : "Administrative Assistant at Holder Construction. Skills: Accounts payable, Cost coding, Administrative support. Process vendor invoices. Manage vendor invoices", "postedDate" : "2026-06-15T23:29:00.232", "createdAt" : "2026-06-15T23:29:00.232", "lastUpdated" : "2026-06-16T09:04:35.354", "ingestTimestamp" : "2026-06-15T23:29:00.232", "mongoId" : "6a30609bf292fd229cf917db", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 45000, "salaryAnnualMax" : 65000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Accounts payable processing", "Invoice management", "Expense categorization", "Accounts payable", "Cost coding", "Administrative support", "Record-keeping", "Construction industry", "Microsoft Office", "Word", "Excel", "Outlook" ], "skillCount" : 12, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.8888889, "_score" : 693.9011, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Construction", "llmIndustryConfidence" : 0.95 }, { "id" : "6a306ca6f292fd229cfd523c", "title" : "Administrative Assistant", "company" : "Senior Lifestyle", "industry" : "Hospital And Health Care", "salary" : { "min" : 17.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Chicago, IL, United States", "locations" : [ "Chicago", "IL", "United States" ], "timestamp" : "2026-06-16T11:33:22.605", "fingerprint" : "fd050498106113d7b3394952e6976131d71b5a3e36b1feba4ff763e6123873ff", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/SeniorLifestyle1/744000132241417-administrative-assistant", "externalId" : "744000132241417", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Chicago", "state" : "Illinois", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "41.8755616,-87.6244212" } ], "locationText" : "Chicago, Illinois, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "entry", "coreResponsibilities" : "Assist with day-to-day operational tasks, Assist with day-to-day administrative tasks, Answer telephones, Handle requests to extent of knowledge and ability, Perform administrative tasks, Input information into the computer, Assist in leasing apartments, Maintain resident files, Verify all information within resident files, Act as substitute van driver when necessary, Assist in collection of rent payments, Assist in recording of rent payments, Assist in depositing rent payments, Assist in collection of other fees, Assist in recording of other fees, Assist in depositing other fees", "communicationSkills" : "Professional communication", "specialRequirements" : "Works on Saturdays, Works on Sundays", "qualificationsBasic" : "Valid Driver’s License, Able to professionally communicate, Able to listen to residents, guests, and coworkers, Flexible, Eager to help out wherever you can", "qualificationsPreferred" : "Previous administrative experience, Previous hospitality experience", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Do you have HEART? We are looking for individuals who can embrace our mission to purposely brighten and enrich the lives of those we serve with HEART; Hospitality, Excellence, Appreciation, Respect & Teamwork. In this role you will be responsible for assisting with day-to-day operational and administrative tasks. * $17.00 Hr - 40 Hr/W - 8:30 am to 5:00 pm * Works on Saturdays and Sundays * Responsible for answering telephones and handling requests to extent that knowledge and ability allow. * Responsible for administrative tasks, including imputing info into the computer. * Assist in leasing apartments. * Responsible for maintaining resident files, including verifying all info within the file. * Act as substitute van driver when necessary. * Assist in collection, recording, and depositing rent payments and other fees. ## Qualifications * No experience required, but previous administrative/hospitality experience is a plus. * You currently have a valid Driver’s License. * You are able to professionally communicate and listen to residents, guests, and coworkers. * You are flexible and eager to help out wherever you can. ## Additional Information Senior Lifestyle offers a comprehensive benefits plan to eligible team members including health, dental, vision, retirement benefits, short-term disability, long-term disability, and paid time off. All Senior Lifestyle positions are eligible to use DailyPay, an application that allows you to access your earned but unpaid wages before your next payday. Senior Lifestyle requires that all employees provide proof of COVID-19 vaccination unless exempt due to medical, religious, or personal beliefs. Government requirements or exclusions may apply.", "summaryDescription" : "Administrative Assistant at Senior Lifestyle. Assist with day-to-day operational tasks. Assist with day-to-day administrative tasks", "postedDate" : "2026-06-15T16:20:05.000", "createdAt" : "2026-06-16T00:18:49.513", "lastUpdated" : "2026-06-16T11:33:22.605", "ingestTimestamp" : "2026-06-16T00:18:49.513", "mongoId" : "6a306ca6f292fd229cfd523c", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 35360, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.8888889, "_score" : 693.3445, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.92 }, { "id" : "6a30a219f292fd229c119047", "title" : "Administrative Assistant", "company" : "Lightspeed Systems", "salary" : { "min" : 24000.0, "max" : 36000.0, "currency" : "EUR", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Junior Administrative Assistant in Bulgaria, adjusted for the education industry and remote work." }, "location" : "Basildon, England, United Kingdom", "locations" : [ "Basildon", "England", "United Kingdom", "REMOTE", "United Kingdom" ], "timestamp" : "2026-06-16T12:25:55.513", "fingerprint" : "49a31a49d0103fa6530067b78cbef8152d6b52dc569e7f8016dd80e39d3a7719", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/lightspeedsystems/jobs/7772295003", "externalId" : "7772295003", "industryFunction" : { }, "structuredLocations" : [ { "country" : "Bulgaria", "continent" : "eu", "workMode" : "remote" } ], "locationText" : "Bulgaria", "experienceMinYears" : 1, "experienceMaxYears" : 3, "experienceLevel" : "Entry", "remoteFriendly" : true, "rawDescription" : "At Lightspeed Systems, we're passionate about helping schools create safer and more effective digital learning environments. Our solutions support millions of students worldwide by providing visibility, safety, and management tools for educational technology. We're looking for an organized and proactive Administrative Assistant to support our day-to-day operations and help keep our teams running smoothly. This is an excellent opportunity for someone early in their administrative career who enjoys organization, coordination, and supporting a busy team environment. As an Administrative Assistant, you will provide administrative and organizational support across multiple departments. You'll help coordinate meetings, manage schedules, organize documents, and support internal events and projects. This role is ideal for someone who is detail-oriented, dependable, and enjoys working in a collaborative environment in the UK. About The Role Coordinate meetings, appointments, and team calendars. Schedule internal and external calls and distribute meeting invitations. Prepare meeting agendas, notes, and follow-up action items when needed. Support travel arrangements, including bookings and itineraries. Assist with planning team meetings, training sessions, and company events. Process expenses and assist with administrative reporting. Support onboarding and administrative activities for new employees. Assist with special projects and administrative tasks as assigned. About You 1–3 years of experience in an administrative, office support, coordinator, or customer service role. Strong organizational skills with excellent attention to detail. Ability to manage multiple tasks and priorities effectively. Strong written and verbal communication skills. Proficiency with Microsoft Office (Outlook, Word, Excel, and PowerPoint). Comfortable learning new systems and tools. Ability to handle confidential information appropriately. Familiarity with expense management systems. Knowledge of Google Workspace. This is a remote position open to candidates residing in the United Kingdom. ABOUT US With more than 25 years of serving education, Lightspeed Systems delivers the most in-depth visibility and control to power exceptional schools where students are safe and engaged; technology is compliant and easily managed; and resources are secure and optimized. Purpose-built for school networks and devices, Lightspeed’s cloud-managed solutions include the most effective web filtering, student safety monitoring, classroom management, device management, and data analytics software available. Headquartered in Austin, Texas, with a European office in London, UK, Lightspeed serves over 23 million students across 31,000 schools in 43 countries, utilizing 15 million devices. Learn more at www.lightspeedsystems.com. We love our employees, and we show it. Our benefits and perks are built to support your overall wellbeing—at work and beyond. Offerings vary by country. ABOUT OUR ATX HQ If your role includes spending time onsite, you will LOVE being at the ranch. Our uniquely Lightspeed (and totally Texas) corporate headquarters has everything Lightspeeders need to get the job done – and a whole lot more. 15,000 sq. ft. of open work area, offices, and huddle rooms Snacks galore and a private chef serving up lunch Tuesday through Thursday every week A state-of-the-art fitness center (with outfitted locker rooms) Physical therapist onsite regularly Indoor and outdoor casual collaboration spots Pet-friendly office environment A golf simulator, go-carts, shuffleboard, corn hole, and MORE fun All within 31 sprawling acres of Live Oak trees that foster a natural habitat for local wildlife. It is not uncommon to be greeted daily by whitetail deer. (Maybe it wants to join your meeting?) Lightspeed Systems is an equal opportunity employer. We are committed to a work environment that supports, inspires, and respects all individuals and in which personnel processes are merit-based and applied without discrimination on the basis of race, color religion, sex, sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, or other protected characteristic.", "summaryDescription" : "Administrative Assistant at Lightspeed Systems", "postedDate" : "2026-06-16T03:16:56.248", "createdAt" : "2026-06-16T03:16:56.248", "lastUpdated" : "2026-06-16T12:25:55.513", "ingestTimestamp" : "2026-06-16T03:16:56.248", "mongoId" : "6a30a219f292fd229c119047", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "<30k", "hasSalary" : false, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Junior", "dataQualityScore" : 0.7777778, "_score" : 691.10315, "daysOld" : 0, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Education", "llmIndustryConfidence" : 0.95 }, { "id" : "6a3051d0f292fd229cf0732b", "title" : "Administrative Assistant", "company" : "Levanta", "industry" : "E-Commerce", "salary" : { "min" : 45000.0, "max" : 65000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Entry-level Administrative Assistant in the US Technology industry, adjusted for a remote role in California." }, "location" : "California (Remote)", "locations" : [ "California (Remote)", "Florida (Remote)", "Michigan (Remote)", "New York (Remote)", "Ohio (Remote)", "Texas (Remote)", "Utah (Remote)", "Washington (Remote)" ], "timestamp" : "2026-06-16T10:49:29.776", "fingerprint" : "19fe6b934d3e8878302bc00dbfc885cc884086b3091c481bd0c1a28a8d1c6052", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/levanta/jobs/5257642008", "externalId" : "5257642008", "industryFunction" : { }, "structuredLocations" : [ { "state" : "California", "country" : "United States", "continent" : "na", "workMode" : "remote" } ], "locationText" : "California, United States", "technicalSkills" : "Google Workspace, Slack, Notion, HRIS platforms", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement" ], "hardSkillsList" : [ "State compliance tracking", "Record keeping", "Document organization" ], "softSkillsList" : [ "Discretion" ], "hardSkills" : [ { "name" : "State compliance tracking", "level" : "intermediate" }, { "name" : "Record keeping", "level" : "intermediate" }, { "name" : "Document organization", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Discretion" } ], "majorSkills" : "Operations support, Administrative tasks, Compliance tracking", "majorSkillsList" : [ "Operations support", "Administrative tasks", "Compliance tracking" ], "coreResponsibilities" : "Monitor virtual mailbox, Route correspondence, Handle correspondence, Track state compliance requirements, Maintain state compliance requirements, Coordinate new hire merchandise shipping, Coordinate new hire swag shipping, Support internal people operations, Support admin tasks, Organize onboarding logistics, Organize documents, Maintain records, Flag items needing attention, Follow up on loose ends", "teamCollaboration" : "Internal people operations; Admin tasks", "domainKnowledge" : "State business compliance; Registered agent services; Annual reports", "domainList" : [ "state-business-compliance", "registered-agent-services", "annual-reports" ], "domainSpecificKnowledge" : [ "State business compliance", "Registered agent services", "Annual reports" ], "toolProficiency" : [ "Google Workspace", "Slack", "Notion", "HRIS platforms" ], "communicationSkills" : "Clear communication; Professional communication", "continuousLearning" : "Professional growth; Advancement opportunities", "innovationCreativity" : "Innovation encouragement; Creativity encouragement", "qualificationsBasic" : "Permanent address in hub state", "qualificationsPreferred" : "Prior experience as administrative assistant, Prior experience as virtual assistant, Prior experience as operations support, Familiarity with state business compliance, Experience with Google Workspace, Experience with Slack, Experience with Notion, Experience with standard HRIS platforms, Background supporting small teams, Background supporting remote-first teams", "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "Levanta is the leading affiliate marketing platform for marketplace sellers, helping Amazon, Shopify and Walmart brands unlock a scalable, cost-effective marketing channel through direct affiliate partnerships. With access to over 70,000 vetted publishers, influencers, affiliates, and media buyers in Levanta’s Creator Marketplace, sellers can drive high-quality external traffic to their stores, control commissions, improve organic search rankings, and benefit from referral kickbacks on sales generated by their affiliates. We're a growing team looking for a reliable, detail-oriented Administrative Assistant to help keep our day-to-day operations running smoothly. What you'll be doing: Monitoring our virtual mailbox and routing/handling correspondence Helping track and maintain state compliance requirements across multiple jurisdictions Coordinating new hire merchandise/swag shipping requests Supporting internal people operations and admin tasks (onboarding logistics, document organization, record keeping, etc.) Generally keeping things moving — flagging what needs attention, following up on loose ends, and being a dependable second set of hands You'll be a great fit if you: Are highly organized and proactive — you notice the small stuff before it becomes a problem Communicate clearly and professionally Can work independently without needing to be micromanaged Are comfortable juggling recurring tasks and one-off requests across multiple tools Treat sensitive/HR-adjacent information with discretion Nice to have: Prior experience as an administrative assistant, virtual assistant, or operations support Familiarity with state business compliance (registered agent services, annual reports, etc.) Experience with tools like Google Workspace, Slack, Notion, and standard HRIS platforms Background supporting small or remote-first teams What Levanta Offers: A dynamic and supportive work environment where innovation and creativity are encouraged. Competitive salary and benefits package. Open vacation and sick policy, take the time you need. Opportunity for professional growth and advancement within a rapidly expanding startup. A culture that values diversity, inclusion, and the impact of every team member on our success. Must have a permanent address in one of our hub states: California, Florida, New York, Ohio, Utah, Texas, Michigan, or Washington.", "summaryDescription" : "Administrative Assistant at Levanta. Skills: Operations support, Administrative tasks, Compliance tracking. Monitor virtual mailbox. Route correspondence", "postedDate" : "2026-06-15T23:20:28.019", "createdAt" : "2026-06-15T23:20:28.019", "lastUpdated" : "2026-06-16T10:49:29.776", "ingestTimestamp" : "2026-06-15T23:20:28.019", "mongoId" : "6a3051d0f292fd229cf0732b", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 45000, "salaryAnnualMax" : 65000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "State compliance tracking", "Record keeping", "Document organization", "Discretion", "Operations support", "Administrative tasks", "Compliance tracking", "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement", "State business compliance", "Registered agent services", "Annual reports", "Google Workspace", "Slack", "Notion", "HRIS platforms" ], "skillCount" : 20, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.7777778, "_score" : 684.01215, "daysOld" : 0, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a3058cdf292fd229cf4424c", "title" : "Administrative Assistant", "company" : "Terrestris Global Solutions", "industry" : "Government", "salary" : { "min" : 38000.0, "max" : 52000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Entry-level Administrative Assistant in Suitland, United States, adjusted for the government industry." }, "location" : "Suitland, MD", "locations" : [ "Suitland", "MD" ], "timestamp" : "2026-06-16T06:17:26.203", "fingerprint" : "4565621cab9616733797799ff2d6aa208aaeaaf2c2e849d8874fb17bc682ea15", "source" : "breezyhr", "language" : "en", "applyUrl" : "https://terrestris-global-solutions.breezy.hr/p/4d88b66cf9d201-administrative-assistant", "externalId" : "4d88b66cf9d201", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Suitland", "state" : "Maryland", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "38.8501136,-76.9255846" } ], "locationText" : "Suitland, Maryland, United States", "employmentType" : "FULL_TIME", "coreResponsibilities" : "Provide administrative support, Provide clerical support", "domainKnowledge" : "Economic analysis", "domainList" : [ "economic-analysis" ], "domainSpecificKnowledge" : [ "Economic analysis" ], "qualificationsBasic" : "Administrative support services", "workSiteFlexibility" : "Onsite", "rawDescription" : "Are you looking for a Challenge? Looking for an innovative organization and the opportunity to learn and grow professionally? We can help! We are seeking an Administrative Assistant to provide administrative and clerical support services for the Bureau of Economic Analysis (BEA) in Suitland, MD. I’", "summaryDescription" : "Administrative Assistant at Terrestris Global Solutions. Provide administrative support. Provide clerical support", "createdAt" : "2026-06-15T22:12:35.100", "lastUpdated" : "2026-06-16T06:17:26.203", "ingestTimestamp" : "2026-06-15T22:12:35.100", "mongoId" : "6a3058cdf292fd229cf4424c", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 38000, "salaryAnnualMax" : 52000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Economic analysis" ], "skillCount" : 1, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.7777778, "_score" : 683.69116, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Government", "llmIndustryConfidence" : 0.9 }, { "id" : "6a306ca6f292fd229cfd5237", "title" : "Administrative Assistant", "company" : "Senior Lifestyle", "industry" : "Hospital And Health Care", "salary" : { "min" : 24.0, "max" : 26.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Snellville, GA, United States", "locations" : [ "Snellville", "GA", "United States" ], "timestamp" : "2026-06-16T11:18:21.680", "fingerprint" : "78741c97db77a3b98621594505024365ec064903f004a3ed6c6e1722e72e4cea", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/SeniorLifestyle1/744000132264237-administrative-assistant", "externalId" : "744000132264237", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Snellville", "state" : "Georgia", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "33.8573280,-84.0199108" } ], "locationText" : "Snellville, Georgia, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "entry", "coreResponsibilities" : "Answer telephones, Handle requests, Perform administrative tasks, Input information into computer, Maintain resident files, Verify file information, Substitute as van driver, Assist in rent collection, Assist in fee recording, Assist in fee depositing, Assist in hiring, Assist in training, Assist in onboarding new team members, Act as assistant to Executive Director, Act as assistant to Business Office Manager", "communicationSkills" : "Professional communication", "qualificationsBasic" : "Valid Driver’s License, Professional communication, Active listening skills, Flexibility, Willingness to help", "qualificationsPreferred" : "Previous administrative experience, Previous hospitality experience", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Do you have HEART? We are looking for individuals who can embrace our mission to purposely brighten and enrich the lives of those we serve with HEART; Hospitality, Excellence, Appreciation, Respect & Teamwork. In this role you will be responsible for assisting with day-to-day operational and administrative tasks. * Responsible for answering telephones and handling requests to extent that knowledge and ability allow. * Responsible for administrative tasks, including imputing info into the computer. * Responsible for maintaining resident files, including verifying all info within the file. * Act as substitute van driver when necessary. * Assist in collection, recording, and depositing rent payments and other fees. * Assist in hiring, training, and onboarding new team members. * Act as assistant to the Executive Director and Business Office Manager. ## Qualifications * No experience required, but previous administrative/hospitality experience is a plus. * You currently have a valid Driver’s License. * You are able to professionally communicate and listen to residents, guests, and coworkers. * You are flexible and eager to help out wherever you can. ## Additional Information Senior Lifestyle offers a comprehensive benefits plan to eligible team members including health, dental, vision, retirement benefits, short-term disability, long-term disability, and paid time off. All Senior Lifestyle positions are eligible to use DailyPay, an application that allows you to access your earned but unpaid wages before your next payday. Senior Lifestyle requires that all employees provide proof of COVID-19 vaccination unless exempt due to medical, religious, or personal beliefs. Government requirements or exclusions may apply. Hourly wage from $24 to $26 per hour.", "summaryDescription" : "Administrative Assistant at Senior Lifestyle. Answer telephones. Handle requests", "postedDate" : "2026-06-15T18:49:20.000", "createdAt" : "2026-06-16T00:23:55.134", "lastUpdated" : "2026-06-16T11:18:21.680", "ingestTimestamp" : "2026-06-16T00:23:55.134", "mongoId" : "6a306ca6f292fd229cfd5237", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 49920, "salaryAnnualMax" : 54080, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.8888889, "_score" : 680.0405, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.92 }, { "id" : "6a305568f292fd229cf1f3cf", "title" : "Administrative Assistant", "company" : "Senior Lifestyle", "industry" : "Hospital And Health Care", "salary" : { "min" : 24.0, "max" : 26.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Snellville, GA, United States", "locations" : [ "Snellville", "GA", "United States" ], "timestamp" : "2026-06-16T08:07:46.717", "fingerprint" : "79155c0fe21eaffc8ab10d65c25905ac556ee0705c30d5f34a75745c6aedecee", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/SeniorLifestyle1/744000132264237-administrative-assistant", "externalId" : "744000132264237", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Snellville", "state" : "Georgia", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "33.8573280,-84.0199108" } ], "locationText" : "Snellville, Georgia, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "entry", "coreResponsibilities" : "Answer telephones, Handle requests, Perform administrative tasks, Input information into computer, Maintain resident files, Verify file information, Substitute van driver, Assist in rent collection, Assist in fee collection, Assist in rent deposit, Assist in fee deposit, Assist in hiring, Assist in training, Assist in onboarding new team members, Act as assistant to Executive Director, Act as assistant to Business Office Manager", "communicationSkills" : "Professional communication", "qualificationsBasic" : "Valid Driver's License, Professional communication, Active listening skills, Flexibility, Willingness to help", "qualificationsPreferred" : "Previous administrative experience, Previous hospitality experience", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Do you have HEART? We are looking for individuals who can embrace our mission to purposely brighten and enrich the lives of those we serve with HEART; Hospitality, Excellence, Appreciation, Respect & Teamwork. In this role you will be responsible for assisting with day-to-day operational and administrative tasks. * Responsible for answering telephones and handling requests to extent that knowledge and ability allow. * Responsible for administrative tasks, including imputing info into the computer. * Responsible for maintaining resident files, including verifying all info within the file. * Act as substitute van driver when necessary. * Assist in collection, recording, and depositing rent payments and other fees. * Assist in hiring, training, and onboarding new team members. * Act as assistant to the Executive Director and Business Office Manager. ## Qualifications * No experience required, but previous administrative/hospitality experience is a plus. * You currently have a valid Driver’s License. * You are able to professionally communicate and listen to residents, guests, and coworkers. * You are flexible and eager to help out wherever you can. ## Additional Information Senior Lifestyle offers a comprehensive benefits plan to eligible team members including health, dental, vision, retirement benefits, short-term disability, long-term disability, and paid time off. All Senior Lifestyle positions are eligible to use DailyPay, an application that allows you to access your earned but unpaid wages before your next payday. Senior Lifestyle requires that all employees provide proof of COVID-19 vaccination unless exempt due to medical, religious, or personal beliefs. Government requirements or exclusions may apply. Hourly wage from $24 to $26 per hour.", "summaryDescription" : "Administrative Assistant at Senior Lifestyle. Answer telephones. Handle requests", "postedDate" : "2026-06-15T18:49:20.000", "createdAt" : "2026-06-15T23:41:51.145", "lastUpdated" : "2026-06-16T08:07:46.717", "ingestTimestamp" : "2026-06-15T23:41:51.145", "mongoId" : "6a305568f292fd229cf1f3cf", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 49920, "salaryAnnualMax" : 54080, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.8888889, "_score" : 680.0405, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.92 }, { "id" : "6a305568f292fd229cf1f3d4", "title" : "Administrative Assistant", "company" : "Senior Lifestyle", "industry" : "Hospital And Health Care", "salary" : { "min" : 17.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Chicago, IL, United States", "locations" : [ "Chicago", "IL", "United States" ], "timestamp" : "2026-06-16T12:07:12.525", "fingerprint" : "2f2662508e0dfc2320db2a8d198a27c658f199835b0d247fcda319bc5e946d1f", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/SeniorLifestyle1/744000132241417-administrative-assistant", "externalId" : "744000132241417", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Chicago", "state" : "Illinois", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "41.8755616,-87.6244212" } ], "locationText" : "Chicago, Illinois, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "entry", "coreResponsibilities" : "Answer telephones, Handle requests, Perform administrative tasks, Input information into computer, Assist in leasing apartments, Maintain resident files, Verify all info within file, Act as substitute van driver, Assist in collection of rent payments, Assist in recording of rent payments, Assist in depositing rent payments", "communicationSkills" : "Professional communication", "qualificationsBasic" : "Valid Driver’s License, Able to professionally communicate, Able to listen to residents, guests, and coworkers, Flexible and eager to help out", "qualificationsPreferred" : "Previous administrative experience, Previous hospitality experience", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Do you have HEART? We are looking for individuals who can embrace our mission to purposely brighten and enrich the lives of those we serve with HEART; Hospitality, Excellence, Appreciation, Respect & Teamwork. In this role you will be responsible for assisting with day-to-day operational and administrative tasks. * $17.00 Hr - 40 Hr/W - 8:30 am to 5:00 pm * Works on Saturdays and Sundays * Responsible for answering telephones and handling requests to extent that knowledge and ability allow. * Responsible for administrative tasks, including imputing info into the computer. * Assist in leasing apartments. * Responsible for maintaining resident files, including verifying all info within the file. * Act as substitute van driver when necessary. * Assist in collection, recording, and depositing rent payments and other fees. ## Qualifications * No experience required, but previous administrative/hospitality experience is a plus. * You currently have a valid Driver’s License. * You are able to professionally communicate and listen to residents, guests, and coworkers. * You are flexible and eager to help out wherever you can. ## Additional Information Senior Lifestyle offers a comprehensive benefits plan to eligible team members including health, dental, vision, retirement benefits, short-term disability, long-term disability, and paid time off. All Senior Lifestyle positions are eligible to use DailyPay, an application that allows you to access your earned but unpaid wages before your next payday. Senior Lifestyle requires that all employees provide proof of COVID-19 vaccination unless exempt due to medical, religious, or personal beliefs. Government requirements or exclusions may apply.", "summaryDescription" : "Administrative Assistant at Senior Lifestyle. Answer telephones. Handle requests", "postedDate" : "2026-06-15T16:20:05.000", "createdAt" : "2026-06-15T23:41:20.127", "lastUpdated" : "2026-06-16T12:07:12.525", "ingestTimestamp" : "2026-06-15T23:41:20.127", "mongoId" : "6a305568f292fd229cf1f3d4", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 35360, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.8888889, "_score" : 674.5937, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.9 }, { "id" : "6a305785f292fd229cf3abbc", "title" : "Administrative Project Coordinator", "company" : "HDR", "salary" : { "min" : 65000.0, "max" : 85000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Administrative Project Coordinator in Phoenix, AZ, adjusted for mid-seniority and the engineering industry." }, "location" : "United States-Arizona-Phoenix", "locations" : [ "United States-Arizona-Phoenix" ], "timestamp" : "2026-06-16T08:39:16.048", "fingerprint" : "0ae5ed8834d189544781bf603e35368374238ebf6951a6149767794f552d7b91", "source" : "taleo", "language" : "en", "applyUrl" : "https://hdr.taleo.net/careersection/ex/jobdetail.ftl?job=783321", "externalId" : "783321", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Phoenix", "state" : "Arizona", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "33.4484367,-112.0741410" } ], "locationText" : "Phoenix, Arizona, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "majorSkills" : "Project coordination, Document management", "majorSkillsList" : [ "Project coordination", "Document management" ], "coreResponsibilities" : "Type project documents, Format project documents, Organize project documents, Order insurance, Monitor insurance certificates, Apply quality assurance guidelines, Coordinate meetings, Coordinate presentations, Exhibit professionalism with clients, Work with Project Managers, Work with project teams, Assist with project guides, Assist with project reviews, Assist with project invoices, Assist with expense reports, Perform other duties", "qualificationsBasic" : "Type project documents, Format project documents, Organize project documents, Order insurance, Monitor insurance certificates, Apply quality assurance guidelines, Coordinate meetings, Coordinate presentations, Exhibit professionalism with clients, Work with Project Managers, Work with project teams, Assist with project guides, Assist with project reviews, Assist with project invoices, Assist with expense reports", "qualificationsPreferred" : "Bachelor's degree, Project coordinator experience, Architecture office experience, Assist with meeting minutes", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? Watch Our Story: ' https://www.hdrinc.com/our-story' Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world. In the role of Administrative Project Coordinator, we'll count on you to: Type, format and organize project documents, reports, specifications and correspondence Create and maintain paper and electronic files Order insurance and monitor insurance certificates Apply company quality assurance guidelines and procedures for project document management Assist with and help coordinate meetings and presentations Exhibit professionalism with clients Work with multiple Project Managers and project teams as needed Assist with project guides, project reviews, project invoices and expense reports as needed Perform other duties as needed Preferred Qualifications Bachelor's degree Prior experience working as a project coordinator in an architecture office Proficiency in assisting with the creation of meeting minutes for project teams", "summaryDescription" : "Administrative Project Coordinator at HDR. Skills: Project coordination, Document management. Type project documents. 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In the role of Administrative Project Coordinator, we'll count on you to: Type, format and organize project documents, reports, specifications and correspondence Create and maintain paper and electronic files Order insurance and monitor insurance certificates Apply company quality assurance guidelines and procedures for project document management Assist with and help coordinate meetings and presentations Exhibit professionalism with clients Work with multiple Project Managers and project teams as needed Assist with project guides, project reviews, project invoices and expense reports as needed Perform other duties as needed Preferred Qualifications Bachelor's degree Prior experience working as a project coordinator in an architecture office Proficiency in assisting with the creation of meeting minutes for project teams", "summaryDescription" : "Administrative Project Coordinator at HDR. Skills: Project coordination, Document management. Type project documents. Format project documents", "createdAt" : "2026-06-15T23:08:40.047", "lastUpdated" : "2026-06-16T08:29:17.741", "ingestTimestamp" : "2026-06-15T23:08:40.047", "mongoId" : "6a3057abf292fd229cf3cce3", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 65000, "salaryAnnualMax" : 85000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Project coordination", "Document management" ], "skillCount" : 2, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "_score" : 669.0058, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Engineering", "llmIndustryConfidence" : 0.85 }, { "id" : "6a309acbf292fd229c0ed15c", "title" : "Administration Assistant", "company" : "Konecranes", "industry" : "Machinery", "salary" : { "min" : 1.2E7, "max" : 1.8E7, "currency" : "VND", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Junior Administration Assistant in Ha Noi, Vietnam, adjusted for the manufacturing industry and company size." }, "location" : "Ha Noi, VN", "locations" : [ "Ha Noi", "VN" ], "timestamp" : "2026-06-16T15:55:39.416", "fingerprint" : "a1edc7bd5941c4ca5e697753fd5ae540b58f44b37ebb931cc9924918020788f6", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/Konecranes/744000132118969-administration-assistant", "externalId" : "744000132118969", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Ha Noi", "country" : "Vietnam", "continent" : "as", "source" : "llm", "workMode" : "onsite", "geo" : "21.0283334,105.8540410" } ], "locationText" : "Ha Noi, Vietnam", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "experienceLevel" : "not-applicable", "professionalSkills" : [ "Business process improvement", "Document preparation", "Costing", "Technical specification clarification", "Bidding documentation", "Sales support", "Accounts receivable follow-up", "Business data analysis", "Reporting" ], "majorSkills" : "Bidding documentation, Administrative support, Operational support", "majorSkillsList" : [ "Bidding documentation", "Administrative support", "Operational support" ], "coreResponsibilities" : "Prepare bidding documentation, Make costing for bids, Clarify technical specifications, Coordinate with salesmen, Coordinate with regional support team, Submit bidding documentation, Provide administrative support, Provide operational support, Assist managers in improving business processes, Resolve day-to-day issues, Contribute to development of internal policies, Contribute to enhancement of internal guidelines, Contribute to development of standard operating procedures, Identify recurring issues, Propose practical solutions, Collaborate with cross-functional teams, Support sales function in AR follow-up, Prepare business data for analysis, Prepare reports for analysis", "teamCollaboration" : "Work with salesmen; Work with regional support team; Collaborate with cross-functional teams; Build effective working relationships with suppliers; Build effective working relationships with customers; Build effective working relationships with internal stakeholders", "domainKnowledge" : "ISO 14001; ISO 45001", "domainList" : [ "iso-14001", "iso-45001" ], "domainSpecificKnowledge" : [ "ISO 14001", "ISO 45001" ], "communicationSkills" : "Written communication; Verbal communication", "documentationSkills" : "Bidding documentation; Technical documentation", "problemSolvingSkills" : "Propose practical solutions", "specialRequirements" : "Willingness to travel domestically", "qualificationsBasic" : "Bachelor's degree, Proficient in English (minimum B2 level), Written and verbal communication skills, Good understanding of technical documentation and drawings, Detail-oriented with organisational and coordination capabilities, Ability to work collaboratively across functions and manage multiple priorities", "qualificationsPreferred" : "Bachelor's in Engineering or related area, Minimum of 3 years relevant experience, Experience in document preparation for bidding in government or project-based environments", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "At Konecranes, we believe that great customer experience is built on the people behind the Konecranes name. Everything we do, we do with passion and drive. We believe diversity drives business success and is the foundation for our growth. We welcome different backgrounds and skills that enrich our community and we promote a place where we can ALL be ourselves. This is what makes Konecranes a unique place to work. JOB PURPOSE Provide structured and efficient administrative and business support to the ISE business unit, ensuring timely preparation of bidding documentation and effective coordination in accordance with company policies and procedures. KEY RESPONSIBILITIES 1. Prepare, make costing, clarify technical specifications, work together with salesmen, regional support team and customers; coordinate and submit bidding documentation, ensuring completeness, accuracy, and compliance with client and regulatory requirements. 2. Provide administrative and operational support within assigned scope to assist managers in improving business processes and resolving day-to-day issues. 3. Contribute to the development and enhancement of internal policies, guidelines, and standard operating procedures within the function. 4. Identify recurring issues, propose practical solutions, and collaborate with cross-functional teams to drive improvements; may support or lead specific project tasks when required. 5. Support the sales function in accounts receivable (AR) follow-up and preparation of business data and reports for analysis. 6. Perform other duties as assigned by the line manager. 7. Awareness of ISO 14001 and 45001 standards ## Qualifications JOBHOLDER REQUIREMENTS * Educational requirements: Bachelor’s degree, preferably in Engineering or a related area. * Specialized requirements – Qualifications/licences: * Years of professional experience: Preferably a minimum of 3 years of relevant experience, particularly in document preparation for bidding in government or project-based environments. * Language skills: Proficient in English (minimum B2 level) * Other: * Strong written and verbal communication skills. * Good understanding of technical documentation and drawings. * Detail-oriented with strong organisational and coordination capabilities. * Proactive, with a “can-do” attitude and ability to build effective working relationships with suppliers, customers, and internal stakeholders. * Ability to work collaboratively across functions and manage multiple priorities. * Willingness to travel domestically as required. ## Additional Information Konecranes moves what matters . We are a global leader in material handling solutions, serving a broad range of customers across multiple industries. We consistently set the industry benchmark, from everyday improvements to the breakthroughs at moments that matter most, because we know we can always find a safer, more productive and sustainable way. That's why, with 16 000+ professionals in over 50 countries, we are trusted every day to lift, handle and move what the world needs. Konecranes is committed to ensuring that all employees and job applicants are treated fairly in an environment which is free from any form of discrimination.", "summaryDescription" : "Administration Assistant at Konecranes. Skills: Bidding documentation, Administrative support, Operational support. Prepare bidding documentation. 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Everything we do, we do with passion and drive. We believe diversity drives business success and is the foundation for our growth. We welcome different backgrounds and skills that enrich our community and we promote a place where we can ALL be ourselves. This is what makes Konecranes a unique place to work. JOB PURPOSE Provide structured and efficient administrative and business support to the ISE business unit, ensuring timely preparation of bidding documentation and effective coordination in accordance with company policies and procedures. KEY RESPONSIBILITIES 1. Prepare, make costing, clarify technical specifications, work together with salesmen, regional support team and customers; coordinate and submit bidding documentation, ensuring completeness, accuracy, and compliance with client and regulatory requirements. 2. Provide administrative and operational support within assigned scope to assist managers in improving business processes and resolving day-to-day issues. 3. Contribute to the development and enhancement of internal policies, guidelines, and standard operating procedures within the function. 4. Identify recurring issues, propose practical solutions, and collaborate with cross-functional teams to drive improvements; may support or lead specific project tasks when required. 5. Support the sales function in accounts receivable (AR) follow-up and preparation of business data and reports for analysis. 6. Perform other duties as assigned by the line manager. 7. Awareness of ISO 14001 and 45001 standards ## Qualifications JOBHOLDER REQUIREMENTS * Educational requirements: Bachelor’s degree, preferably in Engineering or a related area. * Specialized requirements – Qualifications/licences: * Years of professional experience: Preferably a minimum of 3 years of relevant experience, particularly in document preparation for bidding in government or project-based environments. * Language skills: Proficient in English (minimum B2 level) * Other: * Strong written and verbal communication skills. * Good understanding of technical documentation and drawings. * Detail-oriented with strong organisational and coordination capabilities. * Proactive, with a “can-do” attitude and ability to build effective working relationships with suppliers, customers, and internal stakeholders. * Ability to work collaboratively across functions and manage multiple priorities. * Willingness to travel domestically as required. ## Additional Information Konecranes moves what matters . We are a global leader in material handling solutions, serving a broad range of customers across multiple industries. We consistently set the industry benchmark, from everyday improvements to the breakthroughs at moments that matter most, because we know we can always find a safer, more productive and sustainable way. That's why, with 16 000+ professionals in over 50 countries, we are trusted every day to lift, handle and move what the world needs. Konecranes is committed to ensuring that all employees and job applicants are treated fairly in an environment which is free from any form of discrimination.", "summaryDescription" : "Administration Assistant at Konecranes. Skills: Administrative support, Bidding documentation, Process enhancement. Prepare bidding documentation. Make costing for bids", "postedDate" : "2026-06-15T06:19:50.000", "createdAt" : "2026-06-15T21:45:40.455", "lastUpdated" : "2026-06-16T06:25:02.816", "ingestTimestamp" : "2026-06-15T21:45:40.455", "mongoId" : "6a30529df292fd229cf0ef25", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "200k+", "hasSalary" : false, "allSkills" : [ "Costing", "Technical specifications", "Bidding documentation", "Administrative support", "Process enhancement", "Business support", "Process improvement", "Data analysis", "ISO 14001 standards", "ISO 45001 standards" ], "skillCount" : 10, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Junior", "dataQualityScore" : 1.0, "_score" : 659.975, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Manufacturing", "llmIndustryConfidence" : 0.92 }, { "id" : "6a309acbf292fd229c0ed15d", "title" : "Administration Assistant", "company" : "Konecranes", "industry" : "Machinery", "salary" : { "min" : 1.5E7, "max" : 2.4E7, "currency" : "VND", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Administration Assistant in Ho Chi Minh, Vietnam, adjusted for mid-seniority and the manufacturing industry." }, "location" : "Ho Chi Minh, Di An, VN", "locations" : [ "Ho Chi Minh", "Di An", "VN" ], "timestamp" : "2026-06-16T13:09:38.096", "fingerprint" : "a5fa4c1016daf596c73bd4639898b727760b911bcc6ddb8776bd1ffa5e32df4b", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/Konecranes/744000132118779-administration-assistant", "externalId" : "744000132118779", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Ho Chi Minh", "country" : "Vietnam", "continent" : "as", "source" : "llm", "workMode" : "onsite", "geo" : "10.8186965,106.6518346" }, { "city" : "Di An", "country" : "Vietnam", "continent" : "as", "source" : "llm", "workMode" : "onsite", "geo" : "10.9079224,106.7694761" } ], "locationText" : "Ho Chi Minh, Vietnam; Di An, Vietnam", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "experienceLevel" : "not-applicable", "professionalSkills" : [ "Business support", "Costing", "Document preparation", "Business process improvement", "Policy development", "Guideline development", "Standard operating procedures", "Sales support", "Accounts receivable follow-up", "Data analysis" ], "majorSkills" : "Bidding documentation, Administrative support, Operational support", "majorSkillsList" : [ "Bidding documentation", "Administrative support", "Operational support" ], "coreResponsibilities" : "Prepare bidding documentation, Make costing for bids, Clarify technical specifications, Work with salesmen, Work with regional support team, Coordinate bidding documentation submission, Provide administrative support, Provide operational support, Assist managers in improving business processes, Resolve day-to-day issues, Contribute to development of internal policies, Contribute to enhancement of internal guidelines, Contribute to enhancement of standard operating procedures, Identify recurring issues, Propose practical solutions, Collaborate with cross-functional teams, Support sales function in AR follow-up, Prepare business data for analysis, Prepare reports for analysis, Perform other duties as assigned", "teamCollaboration" : "Work with salesmen; Work with regional support team; Collaborate with cross-functional teams; Build effective working relationships with suppliers; Build effective working relationships with customers; Build effective working relationships with internal stakeholders", "domainKnowledge" : "ISO 14001; ISO 45001; Technical documentation; Bidding documentation", "domainList" : [ "iso-14001", "iso-45001", "technical-documentation", "bidding-documentation" ], "domainSpecificKnowledge" : [ "ISO 14001", "ISO 45001", "Technical documentation", "Bidding documentation" ], "communicationSkills" : "Written communication; Verbal communication", "documentationSkills" : "Bidding documentation; Technical documentation", "problemSolvingSkills" : "Identify recurring issues; Propose practical solutions", "specialRequirements" : "Willingness to travel domestically", "qualificationsBasic" : "Bachelor's degree, Proficient in English (B2 level), Written and verbal communication skills, Good understanding of technical documentation and drawings, Detail-oriented with organisational and coordination capabilities, Ability to work collaboratively across functions, Manage multiple priorities", "qualificationsPreferred" : "Bachelor's in Engineering or related area, Minimum 3 years relevant experience, Experience in document preparation for bidding in government or project-based environments", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "At Konecranes, we believe that great customer experience is built on the people behind the Konecranes name. Everything we do, we do with passion and drive. We believe diversity drives business success and is the foundation for our growth. We welcome different backgrounds and skills that enrich our community and we promote a place where we can ALL be ourselves. This is what makes Konecranes a unique place to work. JOB PURPOSE Provide structured and efficient administrative and business support to the ISE business unit, ensuring timely preparation of bidding documentation and effective coordination in accordance with company policies and procedures. KEY RESPONSIBILITIES 1. Prepare, make costing, clarify technical specifications, work together with salesmen, regional support team and customers; coordinate and submit bidding documentation, ensuring completeness, accuracy, and compliance with client and regulatory requirements. 2. Provide administrative and operational support within assigned scope to assist managers in improving business processes and resolving day-to-day issues. 3. Contribute to the development and enhancement of internal policies, guidelines, and standard operating procedures within the function. 4. Identify recurring issues, propose practical solutions, and collaborate with cross-functional teams to drive improvements; may support or lead specific project tasks when required. 5. Support the sales function in accounts receivable (AR) follow-up and preparation of business data and reports for analysis. 6. Perform other duties as assigned by the line manager. 7. Awareness of ISO 14001 and 45001 standards ## Qualifications JOBHOLDER REQUIREMENTS * Educational requirements: Bachelor’s degree, preferably in Engineering or a related area. * Specialized requirements – Qualifications/licences: * Years of professional experience: Preferably a minimum of 3 years of relevant experience, particularly in document preparation for bidding in government or project-based environments. * Language skills: Proficient in English (minimum B2 level) * Other: * Strong written and verbal communication skills. * Good understanding of technical documentation and drawings. * Detail-oriented with strong organisational and coordination capabilities. * Proactive, with a “can-do” attitude and ability to build effective working relationships with suppliers, customers, and internal stakeholders. * Ability to work collaboratively across functions and manage multiple priorities. * Willingness to travel domestically as required. ## Additional Information Konecranes moves what matters . We are a global leader in material handling solutions, serving a broad range of customers across multiple industries. We consistently set the industry benchmark, from everyday improvements to the breakthroughs at moments that matter most, because we know we can always find a safer, more productive and sustainable way. That's why, with 16 000+ professionals in over 50 countries, we are trusted every day to lift, handle and move what the world needs. Konecranes is committed to ensuring that all employees and job applicants are treated fairly in an environment which is free from any form of discrimination.", "summaryDescription" : "Administration Assistant at Konecranes. Skills: Bidding documentation, Administrative support, Operational support. Prepare bidding documentation. Make costing for bids", "postedDate" : "2026-06-15T06:18:06.000", "createdAt" : "2026-06-16T03:34:26.144", "lastUpdated" : "2026-06-16T13:09:38.096", "ingestTimestamp" : "2026-06-16T03:34:26.144", "mongoId" : "6a309acbf292fd229c0ed15d", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "200k+", "hasSalary" : false, "allSkills" : [ "Bidding documentation", "Administrative support", "Operational support", "Business support", "Costing", "Document preparation", "Business process improvement", "Policy development", "Guideline development", "Standard operating procedures", "Sales support", "Accounts receivable follow-up", "Data analysis", "ISO 14001", "ISO 45001", "Technical documentation" ], "skillCount" : 16, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 1.0, "_score" : 659.90625, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Manufacturing", "llmIndustryConfidence" : 0.92 }, { "id" : "6a30529df292fd229cf0ef26", "title" : "Administration Assistant", "company" : "Konecranes", "industry" : "Machinery", "salary" : { "min" : 1.6E8, "max" : 2.4E8, "currency" : "VND", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Administration Assistant in Ho Chi Minh, Vietnam, adjusted for mid-seniority in the manufacturing industry." }, "location" : "Ho Chi Minh, Di An, VN", "locations" : [ "Ho Chi Minh", "Di An", "VN" ], "timestamp" : "2026-06-16T06:31:20.812", "fingerprint" : "c176c34766c0719b5d7da796fd08c2b33e16e0532364d4635aae23500186dade", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/Konecranes/744000132118779-administration-assistant", "externalId" : "744000132118779", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Ho Chi Minh", "country" : "Vietnam", "continent" : "as", "source" : "llm", "workMode" : "onsite", "geo" : "10.8186965,106.6518346" }, { "city" : "Di An", "country" : "Vietnam", "continent" : "as", "source" : "llm", "workMode" : "onsite", "geo" : "10.9079224,106.7694761" } ], "locationText" : "Ho Chi Minh, Vietnam; Di An, Vietnam", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "experienceLevel" : "not-applicable", "professionalSkills" : [ "Business support", "Costing", "Document preparation", "Business process improvement", "Policy development", "Guideline development", "Standard operating procedures", "Sales support", "Accounts receivable follow-up", "Data analysis" ], "majorSkills" : "Bidding documentation, Administrative support, Operational support", "majorSkillsList" : [ "Bidding documentation", "Administrative support", "Operational support" ], "coreResponsibilities" : "Prepare bidding documentation, Make costing for bids, Clarify technical specifications, Work with salesmen, Work with regional support team, Coordinate bidding documentation submission, Provide administrative support, Provide operational support, Assist managers in improving business processes, Resolve day-to-day issues, Contribute to development of internal policies, Contribute to enhancement of internal guidelines, Contribute to enhancement of standard operating procedures, Identify recurring issues, Propose practical solutions, Collaborate with cross-functional teams, Support sales function in AR follow-up, Prepare business data for analysis, Prepare reports for analysis, Perform other duties as assigned", "teamCollaboration" : "Work with salesmen; Work with regional support team; Collaborate with cross-functional teams; Build effective working relationships with suppliers; Build effective working relationships with customers; Build effective working relationships with internal stakeholders", "domainKnowledge" : "ISO 14001; ISO 45001; Technical documentation; Bidding documentation", "domainList" : [ "iso-14001", "iso-45001", "technical-documentation", "bidding-documentation" ], "domainSpecificKnowledge" : [ "ISO 14001", "ISO 45001", "Technical documentation", "Bidding documentation" ], "communicationSkills" : "Written communication; Verbal communication", "documentationSkills" : "Bidding documentation; Technical documentation", "problemSolvingSkills" : "Identify recurring issues; Propose practical solutions", "specialRequirements" : "Willingness to travel domestically", "qualificationsBasic" : "Bachelor's degree, Proficient in English (B2 level), Written and verbal communication skills, Good understanding of technical documentation and drawings, Detail-oriented with organisational and coordination capabilities, Ability to work collaboratively across functions, Manage multiple priorities", "qualificationsPreferred" : "Bachelor's in Engineering or related area, Minimum 3 years relevant experience, Experience in document preparation for bidding in government or project-based environments", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "At Konecranes, we believe that great customer experience is built on the people behind the Konecranes name. Everything we do, we do with passion and drive. We believe diversity drives business success and is the foundation for our growth. We welcome different backgrounds and skills that enrich our community and we promote a place where we can ALL be ourselves. This is what makes Konecranes a unique place to work. JOB PURPOSE Provide structured and efficient administrative and business support to the ISE business unit, ensuring timely preparation of bidding documentation and effective coordination in accordance with company policies and procedures. KEY RESPONSIBILITIES 1. Prepare, make costing, clarify technical specifications, work together with salesmen, regional support team and customers; coordinate and submit bidding documentation, ensuring completeness, accuracy, and compliance with client and regulatory requirements. 2. Provide administrative and operational support within assigned scope to assist managers in improving business processes and resolving day-to-day issues. 3. Contribute to the development and enhancement of internal policies, guidelines, and standard operating procedures within the function. 4. Identify recurring issues, propose practical solutions, and collaborate with cross-functional teams to drive improvements; may support or lead specific project tasks when required. 5. Support the sales function in accounts receivable (AR) follow-up and preparation of business data and reports for analysis. 6. Perform other duties as assigned by the line manager. 7. Awareness of ISO 14001 and 45001 standards ## Qualifications JOBHOLDER REQUIREMENTS * Educational requirements: Bachelor’s degree, preferably in Engineering or a related area. * Specialized requirements – Qualifications/licences: * Years of professional experience: Preferably a minimum of 3 years of relevant experience, particularly in document preparation for bidding in government or project-based environments. * Language skills: Proficient in English (minimum B2 level) * Other: * Strong written and verbal communication skills. * Good understanding of technical documentation and drawings. * Detail-oriented with strong organisational and coordination capabilities. * Proactive, with a “can-do” attitude and ability to build effective working relationships with suppliers, customers, and internal stakeholders. * Ability to work collaboratively across functions and manage multiple priorities. * Willingness to travel domestically as required. ## Additional Information Konecranes moves what matters . We are a global leader in material handling solutions, serving a broad range of customers across multiple industries. We consistently set the industry benchmark, from everyday improvements to the breakthroughs at moments that matter most, because we know we can always find a safer, more productive and sustainable way. That's why, with 16 000+ professionals in over 50 countries, we are trusted every day to lift, handle and move what the world needs. Konecranes is committed to ensuring that all employees and job applicants are treated fairly in an environment which is free from any form of discrimination.", "summaryDescription" : "Administration Assistant at Konecranes. Skills: Bidding documentation, Administrative support, Operational support. Prepare bidding documentation. Make costing for bids", "postedDate" : "2026-06-15T06:18:06.000", "createdAt" : "2026-06-15T21:48:44.605", "lastUpdated" : "2026-06-16T06:31:20.812", "ingestTimestamp" : "2026-06-15T21:48:44.605", "mongoId" : "6a30529df292fd229cf0ef26", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "200k+", "hasSalary" : false, "allSkills" : [ "Bidding documentation", "Administrative support", "Operational support", "Business support", "Costing", "Document preparation", "Business process improvement", "Policy development", "Guideline development", "Standard operating procedures", "Sales support", "Accounts receivable follow-up", "Data analysis", "ISO 14001", "ISO 45001", "Technical documentation" ], "skillCount" : 16, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 1.0, "_score" : 659.90625, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Manufacturing", "llmIndustryConfidence" : 0.92 }, { "id" : "6a305799f292fd229cf3bdd6", "title" : "Administrative Project Coordinator", "company" : "HDR", "salary" : { "min" : 65000.0, "max" : 85000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline data for an Administrative Project Coordinator in Phoenix, AZ, adjusted for mid-seniority and the engineering industry." }, "location" : "United States-Arizona-Phoenix", "locations" : [ "United States-Arizona-Phoenix" ], "timestamp" : "2026-06-16T07:39:42.723", "fingerprint" : "6c81aa38a458ca6131fba18e09723f7223af12ad3a2d62c93915a7fa3af0514a", "source" : "taleo", "language" : "en", "applyUrl" : "https://hdr.taleo.net/careersection/ex/jobdetail.ftl?job=783321", "externalId" : "783321", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Phoenix", "state" : "Arizona", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "33.4484367,-112.0741410" } ], "locationText" : "Phoenix, Arizona, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "coreResponsibilities" : "Type project documents, Format project documents, Organize project documents, Order insurance, Monitor insurance certificates, Apply quality assurance guidelines, Assist with meetings, Coordinate meetings, Assist with presentations, Exhibit professionalism with clients, Work with Project Managers, Work with project teams, Assist with project guides, Assist with project reviews, Assist with project invoices, Assist with expense reports, Perform other duties", "qualificationsBasic" : "Type project documents, Format project documents, Organize project documents, Order insurance, Monitor insurance certificates, Apply quality assurance guidelines, Assist with meetings, Coordinate meetings, Assist with presentations, Exhibit professionalism with clients, Work with Project Managers, Work with project teams, Assist with project guides, Assist with project reviews, Assist with project invoices, Assist with expense reports", "qualificationsPreferred" : "Bachelor's degree, Project coordinator experience, Architecture office experience, Assist with meeting minutes", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? Watch Our Story: ' https://www.hdrinc.com/our-story' Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world. In the role of Administrative Project Coordinator, we'll count on you to: Type, format and organize project documents, reports, specifications and correspondence Create and maintain paper and electronic files Order insurance and monitor insurance certificates Apply company quality assurance guidelines and procedures for project document management Assist with and help coordinate meetings and presentations Exhibit professionalism with clients Work with multiple Project Managers and project teams as needed Assist with project guides, project reviews, project invoices and expense reports as needed Perform other duties as needed Preferred Qualifications Bachelor's degree Prior experience working as a project coordinator in an architecture office Proficiency in assisting with the creation of meeting minutes for project teams", "summaryDescription" : "Administrative Project Coordinator at HDR. Type project documents. Format project documents", "createdAt" : "2026-06-15T23:09:28.453", "lastUpdated" : "2026-06-16T07:39:42.723", "ingestTimestamp" : "2026-06-15T23:09:28.453", "mongoId" : "6a305799f292fd229cf3bdd6", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 65000, "salaryAnnualMax" : 85000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.6666667, "_score" : 659.78815, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Engineering", "llmIndustryConfidence" : 0.85 }, { "id" : "6a2c6b3b74d8ee00a0910d6d", "title" : "Project Administrator", "company" : "BMWC CONSTRUCTORS", "location" : "Indianapolis, IN", "locations" : [ "Indianapolis", "IN" ], "timestamp" : "2026-06-15T06:57:46.273", "fingerprint" : "dcc3ff989d903d067bb1b95b4802c8f75e1d6e4b8275e9b258a5c84945ada0bb", "source" : "breezyhr", "applyUrl" : "https://bmwc-constructors-inc.breezy.hr/p/a18603df48ae-project-administrator", "externalId" : "a18603df48ae", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Indianapolis", "state" : "Indiana", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite" } ], "locationText" : "Indianapolis, Indiana, United States", "employmentType" : "FULL_TIME", "coreResponsibilities" : "The Project Administrator will support industrial construction projects, contributing to a successful, stable, and growing company environment. This role is integral to the company's operations, which are described as driven by vision, industrial-strength, and powered by passion.", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Project Administrator – Industrial Construction Driven by Vision | Industrial-Strength Construction | Powered by Passion OVERVIEW Are you looking to work for a successful, stable, and growing company that rewards employees with annual bonuses and exceptional benefits? BMWC is an industrial construc", "summaryDescription" : "Project Administrator at BMWC CONSTRUCTORS. The Project Administrator will support industrial construction projects, contributing to a successful, stable, and growing company environment. This role is integral to the company's operations, which are described as driven by vision, industrial-strength, and powered by passion.", "createdAt" : "2026-06-14T20:29:38.918", "lastUpdated" : "2026-06-15T06:57:46.273", "ingestTimestamp" : "2026-06-14T20:29:38.918", "mongoId" : "6a2c6b3b74d8ee00a0910d6d", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "hasSalary" : false, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.5555556, "_score" : 649.8014, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Construction", "llmIndustryConfidence" : 0.92 }, { "id" : "6a2ca15e74d8ee00a09a5410", "title" : "Project Administrator", "company" : "PAR Technology Corporation", "industry" : "Services & Support", "salary" : { "min" : 55000.0, "max" : 60000.0, "currency" : "USD", "frequency" : "Yearly" }, "location" : "Austin, TX", "locations" : [ "Austin, TX", "Champaign, IL", "Chicago, IL", "Minneapolis, MN", "New Hartford, NY", "Philadelphia, PA", "Syracuse Region" ], "timestamp" : "2026-06-15T10:27:32.718", "fingerprint" : "4b41f58623f79d3bcb6a1ee2ea6f7484aa683d312f13fb6c7319820a291bc728", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/PAR%20Technology/a2c69d44-e69e-4ff8-a6ac-b735f2332397/application", "externalId" : "a2c69d44-e69e-4ff8-a6ac-b735f2332397", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Austin", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "remote", "geo" : "30.2711286,-97.7436995" }, { "city" : "Philadelphia", "state" : "Pennsylvania", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "remote", "geo" : "39.9527237,-75.1635262" }, { "city" : "Minneapolis", "state" : "Minnesota", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "remote", "geo" : "44.9772995,-93.2654692" }, { "city" : "Chicago", "state" : "Illinois", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "remote", "geo" : "41.8755616,-87.6244212" }, { "city" : "Champaign", "state" : "Illinois", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "remote", "geo" : "40.1164841,-88.2430932" }, { "city" : "Albany", "state" : "New York", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "remote", "geo" : "42.6511674,-73.7549680" }, { "city" : "Buffalo", "state" : "New York", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "remote", "geo" : "42.8864163,-78.8781493" }, { "city" : "Rochester", "state" : "New York", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "remote", "geo" : "43.1572850,-77.6152140" }, { "city" : "Syracuse", "state" : "New York", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "remote", "geo" : "43.0481221,-76.1474244" }, { "city" : "New Hartford", "state" : "New York", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "remote", "geo" : "43.0731080,-75.2879252" } ], "locationText" : "Austin, Texas, United States; Philadelphia, Pennsylvania, United States; Minneapolis, Minnesota, United States; Chicago, Illinois, United States; Champaign, Illinois, United States; Albany, New York, United States; Buffalo, New York, United States; Rochester, New York, United States; Syracuse, New York, United States; New Hartford, New York, United States", "employmentType" : "FULL_TIME", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement" ], "hardSkillsList" : [ "Order-to-cash processes", "Customer relationship management", "Financial systems" ], "hardSkills" : [ { "name" : "Order-to-cash processes", "level" : "intermediate" }, { "name" : "Customer relationship management", "level" : "intermediate" }, { "name" : "Financial systems", "level" : "intermediate" } ], "majorSkills" : "Project implementation, Cross-functional teams, Process improvement", "majorSkillsList" : [ "Project implementation", "Cross-functional teams", "Process improvement" ], "coreResponsibilities" : "Coordinate project activities, Track readiness and deliverables, Communicate status updates, Ensure projects move forward, Manage multiple concurrent implementations, Resolve issues, Support customer experience, Drive execution across rollouts, Coordinate timelines, Track progress, Ensure key milestones are met, Keep stakeholders informed, Keep stakeholders aligned, Deliver clear updates, Deliver timely updates, Identify risks, Ensure implementation readiness, Validate pre-install requirements, Validate configurations, Validate dependencies, Own follow-through on details, Resolve gaps in readiness, Resolve incomplete installs, Resolve operational issues, Maintain schedules, Manage risks, Track actions, Improve delivery processes, Elevate operational visibility, Drive accountability, Inform decision-making, Connect people, Connect processes, Connect technology", "teamCollaboration" : "Internal teams; Customers; Vendors; Subcontractors; Cross-functional teams; External partners; Executives", "projectManagementSkills" : [ "Project management methodologies", "PMO standards", "Documentation practices", "Risk management" ], "domainKnowledge" : "Restaurant technology; Quick Serve restaurants; Fast Casual restaurants; Retail locations", "domainList" : [ "restaurant-technology", "quick-serve-restaurants", "fast-casual-restaurants", "retail-locations" ], "domainSpecificKnowledge" : [ "Restaurant technology", "Quick Serve restaurants", "Fast Casual restaurants", "Retail locations" ], "toolProficiency" : [ "Microsoft Word", "Microsoft Excel", "Microsoft PowerPoint", "Microsoft Project" ], "communicationSkills" : "Convey sensitive information tactfully", "documentationSkills" : "Documentation practices", "problemSolvingSkills" : "Resolve issues; Resolve gaps in readiness; Resolve incomplete installs; Resolve operational issues", "outcomesObjectives" : "Ensure projects move forward on time; Ensure projects move forward within scope; Ensure a smooth customer experience; Implementations deliver on promise", "qualificationsBasic" : "Understanding of project management methodologies, PMO standards and documentation practices, Ability to manage multiple priorities, Execute tasks effectively, Experience communicating with internal teams, Experience communicating with vendors, Experience communicating with customers, Excellent written communication skills, Excellent verbal communication skills, Proficiency with Microsoft Word, Proficiency with Microsoft Excel, Proficiency with Microsoft PowerPoint, Proficiency with Microsoft Project", "qualificationsPreferred" : "Experience working in customer-facing environments (5+ years)", "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "For over four decades, PAR Technology Corporation (NYSE: PAR) has been a leader in restaurant technology, empowering brands worldwide to create lasting connections with their guests. Our innovative solutions and commitment to excellence provide comprehensive software and hardware that enable seamless experiences and drive growth for over 100,000 restaurants in more than 110 countries. Embracing our \"Better Together\" ethos, we offer Unified Customer Experience solutions, combining point-of-sale, digital ordering, loyalty and back-office software solutions as well as industry-leading hardware and drive-thru offerings. To learn more, visit partech.com http://partech.com or connect with us on LinkedIn https://www.linkedin.com/company/partechnology/, X (formerly Twitter) https://twitter.com/par_tech, Facebook https://www.facebook.com/parpointofsale/, and Instagram https://www.instagram.com/partechnology/. Position Description: The Project Administrator supports the successful implementation of hardware and software solutions across multiple Quick Serve and Fast Casual restaurant and retail locations globally. This role partners closely with Project Managers to coordinate project activities, track readiness and deliverables, communicate status updates, and ensure projects move forward on time and within scope. Operating in a fast-paced, matrixed environment, the Project Administrator collaborates with internal teams, customers, vendors, and subcontractors to manage multiple concurrent implementations, resolve issues, and support a high-quality customer experience. Position Location: Remotely based in our hub locations: Austin, TX, Philadelphia, PA, Minneapolis, MN, Chicago, IL, Champaign, IL, and Central New York (Albany, Buffalo, Rochester, Syracuse, New Hartford). Reports To Sr. Manager, Project Management What We’re Looking For: - Strong understanding of project management methodologies, PMO standards, and documentation practices - Ability to manage multiple priorities and execute tasks effectively in a high-pressure environment - Experience communicating with internal teams, vendors, and customers to identify needs and evaluate solutions - Excellent written and verbal communication skills, including the ability to convey sensitive information tactfully - Proficiency with Microsoft Word, Excel, PowerPoint, and Project - Experience working in customer-facing environments (5+ years preferred) - Familiarity with order-to-cash processes, customer relationship management, and financial systems - Collaborative mindset with the ability to work effectively in cross-functional teams - Strong organizational, follow-through, and attention-to-detail skills Unleash Your Potential: What You Will Be Doing and Owning - Drive execution across complex rollouts by coordinating timelines, tracking progress, and ensuring key milestones are met across multiple concurrent projects - Keep stakeholders informed and aligned—from internal teams to external partners and executives—by delivering clear, timely updates and proactively identifying risks - Ensure implementation readiness by validating that all pre-install requirements, configurations, and dependencies are complete before deployment - Own follow-through on critical details, helping resolve gaps in readiness, incomplete installs, and operational issues to ensure a smooth customer experience - Partner closely with Project Managers to maintain schedules, manage risks, track actions, and continuously improve delivery processes - Elevate operational visibility through reporting and post-install insights that help drive accountability and inform better decision-making - At its core, this role is about connecting people, processes, and technology—making sure nothing falls through the cracks and that every implementation delivers on its promise. Interview Process - Interview #1: Virtual Screen with Talent Acquisition - Interview #2: Video Interview with the Hiring Manager (MS Teams) - Interview #3: Video Interview with the Team (MS Teams) PAR is proud to provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. We also provide reasonable accommodations to individuals with disabilities in accordance with applicable laws. If you require reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, or for your role at PAR, please contact accommodations@partech.com. par_leave@partech.comIf you’d like more information about your EEO rights as an applicant, please visit the US Department of Labor's website. ", "summaryDescription" : "Project Administrator at PAR Technology Corporation. Skills: Project implementation, Cross-functional teams, Process improvement. Coordinate project activities. 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As an Assistant Project Manager, you will assist in the day-to-day project administrative and management needs. You will assist the Project Manager and Superintendent", "summaryDescription" : "Assistant Project Manager at DiGeronimo Companies. Assist in day-to-day project administrative needs. Assist in day-to-day project management needs", "createdAt" : "2026-06-15T22:11:33.292", "lastUpdated" : "2026-06-16T08:05:17.687", "ingestTimestamp" : "2026-06-15T22:11:33.292", "mongoId" : "6a305860f292fd229cf4191f", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 65000, "salaryAnnualMax" : 85000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Junior", "dataQualityScore" : 0.6666667, "_score" : 640.2855, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Construction", "llmIndustryConfidence" : 0.92 }, { "id" : "6a2c6b9074d8ee00a0913467", "title" : "Field Administrative Assistant", "company" : "Tippmann Group", "industry" : "Real Estate", "salary" : { "min" : 36000.0, "max" : 48000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "The estimation is based on the market baseline for an Entry-level Field Administrative Assistant in Fayetteville, United States, adjusted for the construction industry and temporary employment type." }, "location" : "Fayetteville, AR", "locations" : [ "Fayetteville", "AR" ], "timestamp" : "2026-06-15T21:21:01.161", "fingerprint" : "db8143120fdeeba376c06c915b8f0535496d71e9e0d267198cf8220cef6a6026", "source" : "breezyhr", "language" : "en", "applyUrl" : "https://tippmann-group.breezy.hr/p/bfd14859fa47-field-administrative-assistant-fayetteville-ar", "externalId" : "bfd14859fa47", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Fayetteville", "state" : "Arkansas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "36.0625843,-94.1574328" } ], "locationText" : "Fayetteville, Arkansas, United States", "employmentType" : "TEMPORARY", "coreResponsibilities" : "Support construction project, Assist with administrative tasks", "teamCollaboration" : "Jobsite trailer team", "domainKnowledge" : "Construction project", "domainList" : [ "construction-project" ], "domainSpecificKnowledge" : [ "Construction project" ], "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Field Administrative Assistant (Temporary – 12 Months) \uD83D\uDCCD Fayetteville, AR (On-Site) Overview Tippmann Construction is hiring a Field Administrative Assistant to support an active construction project in Fayetteville, AR. This is a 12-month, on-site role working out of a jobsite trailer alongside p", "summaryDescription" : "Field Administrative Assistant at Tippmann Group. Support construction project. Assist with administrative tasks", "createdAt" : "2026-06-14T19:41:51.842", "lastUpdated" : "2026-06-15T21:21:01.161", "ingestTimestamp" : "2026-06-14T19:41:51.842", "mongoId" : "6a2c6b9074d8ee00a0913467", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 36000, "salaryAnnualMax" : 48000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Construction project" ], "skillCount" : 1, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.7777778, "_score" : 631.70294, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Construction", "llmIndustryConfidence" : 0.95 }, { "id" : "6a3054daf292fd229cf1b20b", "title" : "Administrative Support", "company" : "Expeditors", "industry" : "Financial Services", "salary" : { "min" : 42000.0, "max" : 55000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Entry Level Administrative Support in Eagan, United States, adjusted for the logistics industry and company size." }, "location" : "Eagan, MN, United States", "locations" : [ "Eagan", "MN", "United States" ], "timestamp" : "2026-06-16T07:56:26.467", "fingerprint" : "34c974e55771a998f6d5b6c0c5d43f5b53d27935784a5f567811f9766f291b55", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/Expeditors/744000132258259-administrative-support", "externalId" : "744000132258259", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Eagan", "state" : "Minnesota", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "44.8181730,-93.1659179" } ], "locationText" : "Eagan, Minnesota, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "entry", "technicalSkills" : "MS Excel, MS Word", "hardSkillsList" : [ "Invoice processing", "Data entry" ], "hardSkills" : [ { "name" : "Invoice processing", "level" : "intermediate" }, { "name" : "Data entry", "level" : "intermediate" } ], "majorSkills" : "Invoice processing, Data entry", "majorSkillsList" : [ "Invoice processing", "Data entry" ], "coreResponsibilities" : "Complete weekly invoice recaps, Upload documents into portals, Send out completed invoices, Process payable invoices, Process daily check requests, Monitor branch training reports, Data Entry, Monitor branch EDE report, Answer incoming calls, Sort incoming mail, Manage incoming checks", "teamCollaboration" : "Team environment", "domainKnowledge" : "International logistics; Global trade; Global supply chain management", "domainList" : [ "international-logistics", "global-trade", "global-supply-chain-management" ], "domainSpecificKnowledge" : [ "International logistics", "Global trade", "Global supply chain management" ], "toolProficiency" : [ "MS Excel", "MS Word" ], "communicationSkills" : "Communicate clearly", "continuousLearning" : "Training and Personnel Development Program", "qualificationsBasic" : "Accounting knowledge, Effective interpersonal skills, Listen, comprehend, communicate clearly, Good computer skills, Fluent in English", "qualificationsPreferred" : "Likes to work in a team environment, Pro-active approach, Organizational skills, Attention to Detail", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "We take care of our employees, and they take care of our customers! Become a full-time member of a global community! The international logistics industry is an integral piece of the global trade puzzle; we make the world go round. Global supply chain management is what we do, and at the heart of Expeditors you will find professionalism, leadership, and a friendly environment, all of which foster an innovative, customer service-based approach to logistics. Expeditors is a global logistics company headquartered in Seattle, Washington. As a Fortune 500 company, we employ over 19,000 trained professionals in a worldwide network of over 350+ locations across six continents. Expeditors satisfies the increasingly sophisticated needs of international trade through customized solutions and seamless, integrated information systems. Our Mission We recruit, train, and retain the very best logistics and technical experts the world over. We love to promote from within - more than 50 percent of our employees have been at Expeditors for five years or more. Our high retention rate is influenced by a unique compensation program for positions that are more than just jobs - they're chances to grow, do what you love and build a career with us! Major Duties and Responsibilities * Complete weekly invoice recaps * Uploading documents into various portals * Send out completed invoices * Process payable invoices booking * Process daily check requests * Monitor branch training reports * Data Entry * Monitor branch EDE report * Answer incoming calls * Sort incoming mail * Manage incoming checks ## Qualifications * Accounting knowledge * Effective interpersonal skills, including proven abilities to listen, comprehend, effectively communicate clearly and concisely to obtain positive results * Likes to work in a team environment * Pro-active approach, strong organizational skills * Strong Attention to Detail * Good computer skills (MS Excel, MS Word) * Fluent in English ## Additional Information Expeditors offers excellent benefits: * Paid Vacation, Holiday, Sick Time * Health Plan: Medical * Life Insurance * Employee Stock Purchase Plan * Training and Personnel Development Program * Growth opportunities within the company * Employee Referral Program Bonus", "summaryDescription" : "Administrative Support at Expeditors. Skills: Invoice processing, Data entry. Complete weekly invoice recaps. Upload documents into portals", "postedDate" : "2026-06-15T18:03:58.000", "createdAt" : "2026-06-15T23:34:25.798", "lastUpdated" : "2026-06-16T07:56:26.467", "ingestTimestamp" : "2026-06-15T23:34:25.798", "mongoId" : "6a3054daf292fd229cf1b20b", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 42000, "salaryAnnualMax" : 55000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Invoice processing", "Data entry", "International logistics", "Global trade", "Global supply chain management", "MS Excel", "MS Word" ], "skillCount" : 7, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 1.0, "_score" : 629.1941, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Logistics", "llmIndustryConfidence" : 0.95 }, { "id" : "6a304f64f292fd229cee7524", "title" : "Administrative Support", "company" : "Expeditors", "industry" : "Financial Services", "salary" : { "min" : 42000.0, "max" : 55000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Entry Level Administrative Support in Eagan, United States, adjusted for the logistics industry and company size." }, "location" : "Eagan, MN, United States", "locations" : [ "Eagan", "MN", "United States" ], "timestamp" : "2026-06-16T06:22:09.924", "fingerprint" : "53571e49eeccb6ff89436a33fd54d000e063ad8cc0e3e58e0ea92c766858802e", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/Expeditors/744000132258259-administrative-support", "externalId" : "744000132258259", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Eagan", "state" : "Minnesota", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "44.8181730,-93.1659179" } ], "locationText" : "Eagan, Minnesota, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "entry", "technicalSkills" : "MS Excel, MS Word", "professionalSkills" : [ "Logistics" ], "hardSkillsList" : [ "Data Entry", "Invoice processing" ], "hardSkills" : [ { "name" : "Data Entry", "level" : "intermediate" }, { "name" : "Invoice processing", "level" : "intermediate" } ], "majorSkills" : "Invoice processing, Data Entry", "majorSkillsList" : [ "Invoice processing", "Data Entry" ], "coreResponsibilities" : "Complete weekly invoice recaps, Upload documents into portals, Send out completed invoices, Process payable invoices booking, Process daily check requests, Monitor branch training reports, Data Entry, Monitor branch EDE report, Answer incoming calls, Sort incoming mail, Manage incoming checks", "teamCollaboration" : "Work in a team environment", "domainKnowledge" : "International logistics; Global trade; Global supply chain management", "domainList" : [ "international-logistics", "global-trade", "global-supply-chain-management" ], "domainSpecificKnowledge" : [ "International logistics", "Global trade", "Global supply chain management" ], "toolProficiency" : [ "MS Excel", "MS Word" ], "communicationSkills" : "Communicate clearly; Communicate concisely", "continuousLearning" : "Training and Personnel Development Program; Growth opportunities", "qualificationsBasic" : "Accounting knowledge, Effective interpersonal skills, Listen, comprehend, communicate clearly, Good computer skills, Fluent in English", "qualificationsPreferred" : "Likes to work in a team environment, Pro-active approach, Organizational skills, Attention to Detail", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "We take care of our employees, and they take care of our customers! Become a full-time member of a global community! The international logistics industry is an integral piece of the global trade puzzle; we make the world go round. Global supply chain management is what we do, and at the heart of Expeditors you will find professionalism, leadership, and a friendly environment, all of which foster an innovative, customer service-based approach to logistics. Expeditors is a global logistics company headquartered in Seattle, Washington. As a Fortune 500 company, we employ over 19,000 trained professionals in a worldwide network of over 350+ locations across six continents. Expeditors satisfies the increasingly sophisticated needs of international trade through customized solutions and seamless, integrated information systems. Our Mission We recruit, train, and retain the very best logistics and technical experts the world over. We love to promote from within - more than 50 percent of our employees have been at Expeditors for five years or more. Our high retention rate is influenced by a unique compensation program for positions that are more than just jobs - they're chances to grow, do what you love and build a career with us! Major Duties and Responsibilities * Complete weekly invoice recaps * Uploading documents into various portals * Send out completed invoices * Process payable invoices booking * Process daily check requests * Monitor branch training reports * Data Entry * Monitor branch EDE report * Answer incoming calls * Sort incoming mail * Manage incoming checks ## Qualifications * Accounting knowledge * Effective interpersonal skills, including proven abilities to listen, comprehend, effectively communicate clearly and concisely to obtain positive results * Likes to work in a team environment * Pro-active approach, strong organizational skills * Strong Attention to Detail * Good computer skills (MS Excel, MS Word) * Fluent in English ## Additional Information Expeditors offers excellent benefits: * Paid Vacation, Holiday, Sick Time * Health Plan: Medical * Life Insurance * Employee Stock Purchase Plan * Training and Personnel Development Program * Growth opportunities within the company * Employee Referral Program Bonus", "summaryDescription" : "Administrative Support at Expeditors. Skills: Invoice processing, Data Entry. Complete weekly invoice recaps. 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As a rapidly growing and highly successful company, Unitek is also a great place to pursue a rewarding and challenging career. We offer a competitive salary, generous benefits, unlimited growth potential, and a collegiate work environment. We are looking for an Academic Administrative Assistant to join our team. This position will be coordinating and balancing the needs of a diverse student population and faculty, and managing multiple medical materials, personnel files, and excel files. This position needs the ability to adapt, direct and multi-task, and should demonstrates exemplary lab and organizational skills. * Assist with maintaining information, and tracking documents for academic RN and PN departments * Assist with scanning of documents for academics * Operates a variety of office equipment; computer, printer, photocopies, facsimile, scanner and calculator * Assists in maintaining and updating of existing academic files. * Assist with updating program specific forms * Responsible for auditing faculty & student files for academic programs and notifies appropriate individuals of missing or outdated documentation * Ability to travel to different campuses as needed * Other duties as assigned ## Qualifications * High school or equivalent certificate * Ability to maintain records * Willing to learn & maintain information on Microsoft Excel and Microsoft Word * Ability to multi-tasks simultaneously * Must be capable of communicating effectively verbally and in writing * Has medical terminology knowledge or work experience in health care ## Additional Information We Offer (for Full Time): * Medical, Dental and Vision starting the 1st of the month following 30 days of employment * 2 Weeks’ starting Vacation per year. Increasing based on years of service with company * 12 paid Holidays and 2 Floating Holiday * 401K with a Company Match * Company Paid Life Insurance at 1x’s your annual salary * Leadership development and training for career advancement * Tuition assistance and Forgiveness for you and your family up to 100% depending on program", "summaryDescription" : "Academic Administrative Assistant at Unitek Learning. Skills: Academic administration, File management. Maintain information for academic departments. Track documents for academic departments", "postedDate" : "2026-06-15T22:28:11.000", "createdAt" : "2026-06-16T03:32:59.936", "lastUpdated" : "2026-06-16T11:48:29.154", "ingestTimestamp" : "2026-06-16T03:32:59.936", "mongoId" : "6a309e88f292fd229c106a38", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 38000, "salaryAnnualMax" : 52000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Scanning documents", "Auditing files", "Academic administration", "File management", "Organizational skills", "Healthcare education", "Office computer", "Printer", "Photocopier", "Facsimile", "Scanner", "Calculator" ], "skillCount" : 12, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 1.0, "_score" : 625.2664, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Education", "llmIndustryConfidence" : 0.95 }, { "id" : "6a307e77f292fd229c050417", "title" : "Academic Administrative Assistant", "company" : "Unitek Learning", "industry" : "Higher Education", "salary" : { "min" : 38000.0, "max" : 48000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "The estimation is based on the market baseline for an Entry-level Academic Administrative Assistant in Reno, United States, with adjustments for the Education industry and company size." }, "location" : "Reno, NV, United States", "locations" : [ "Reno", "NV", "United States" ], "timestamp" : "2026-06-16T14:11:14.399", "fingerprint" : "4bdc4cd13434ee846a2f149e728266e9f37908e1709a1751384c41519699cdfe", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/UnitekLearning/744000132293199-academic-administrative-assistant-full-time", "externalId" : "744000132293199", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Reno", "state" : "Nevada", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "39.5261788,-119.8126580" } ], "locationText" : "Reno, Nevada, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "High school or equivalent certificate", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "entry", "technicalSkills" : "Microsoft Excel, Microsoft Word", "professionalSkills" : [ "Organizational skills" ], "hardSkillsList" : [ "Scanning documents", "Auditing files" ], "hardSkills" : [ { "name" : "Scanning documents", "level" : "intermediate" }, { "name" : "Auditing files", "level" : "intermediate" } ], "majorSkills" : "Academic administration, File management", "majorSkillsList" : [ "Academic administration", "File management" ], "coreResponsibilities" : "Maintain information for academic departments, Track documents for academic departments, Scan documents for academics, Operate office equipment, Update academic files, Update program specific forms, Audit faculty files, Audit student files, Notify of missing documentation, Notify of outdated documentation", "domainKnowledge" : "Healthcare education", "domainList" : [ "healthcare-education" ], "domainSpecificKnowledge" : [ "Healthcare education" ], "toolProficiency" : [ "Office computer", "Printer", "Photocopier", "Facsimile", "Scanner", "Calculator" ], "communicationSkills" : "Verbal communication; Written communication", "documentationSkills" : "Tracking documents; Maintaining files", "continuousLearning" : "Leadership development; Training for career advancement; Tuition assistance; Tuition forgiveness", "specialRequirements" : "Travel to different campuses", "qualificationsBasic" : "Maintain records, Maintain information on Microsoft Excel, Maintain information on Microsoft Word, Multi-tasks simultaneously, Communicate effectively verbally, Communicate effectively in writing", "qualificationsPreferred" : "Medical terminology knowledge, Work experience in health care", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "As a leading healthcare education organization, Unitek Learning’s family of schools helps thousands of students launch and accelerate their careers every year. As a rapidly growing and highly successful company, Unitek is also a great place to pursue a rewarding and challenging career. We offer a competitive salary, generous benefits, unlimited growth potential, and a collegiate work environment. We are looking for an Academic Administrative Assistant to join our team. This position will be coordinating and balancing the needs of a diverse student population and faculty, and managing multiple medical materials, personnel files, and excel files. This position needs the ability to adapt, direct and multi-task, and should demonstrates exemplary lab and organizational skills. * Assist with maintaining information, and tracking documents for academic RN and PN departments * Assist with scanning of documents for academics * Operates a variety of office equipment; computer, printer, photocopies, facsimile, scanner and calculator * Assists in maintaining and updating of existing academic files. * Assist with updating program specific forms * Responsible for auditing faculty & student files for academic programs and notifies appropriate individuals of missing or outdated documentation * Ability to travel to different campuses as needed * Other duties as assigned ## Qualifications * High school or equivalent certificate * Ability to maintain records * Willing to learn & maintain information on Microsoft Excel and Microsoft Word * Ability to multi-tasks simultaneously * Must be capable of communicating effectively verbally and in writing * Has medical terminology knowledge or work experience in health care ## Additional Information We Offer (for Full Time): * Medical, Dental and Vision starting the 1st of the month following 30 days of employment * 2 Weeks’ starting Vacation per year. Increasing based on years of service with company * 12 paid Holidays and 2 Floating Holiday * 401K with a Company Match * Company Paid Life Insurance at 1x’s your annual salary * Leadership development and training for career advancement * Tuition assistance and Forgiveness for you and your family up to 100% depending on program", "summaryDescription" : "Academic Administrative Assistant at Unitek Learning. Skills: Academic administration, File management. Maintain information for academic departments. Track documents for academic departments", "postedDate" : "2026-06-15T22:28:11.000", "createdAt" : "2026-06-16T01:41:17.242", "lastUpdated" : "2026-06-16T14:11:14.399", "ingestTimestamp" : "2026-06-16T01:41:17.242", "mongoId" : "6a307e77f292fd229c050417", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 38000, "salaryAnnualMax" : 48000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Scanning documents", "Auditing files", "Academic administration", "File management", "Organizational skills", "Healthcare education", "Office computer", "Printer", "Photocopier", "Facsimile", "Scanner", "Calculator" ], "skillCount" : 12, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 1.0, "_score" : 625.2664, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Education", "llmIndustryConfidence" : 0.92 }, { "id" : "6a2c6c3e74d8ee00a0917b4b", "title" : "Administrative Assistant", "company" : "Centennial Real Estate Company LLC", "industry" : "Real Estate", "salary" : { "min" : 54979.0, "max" : 60000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Centennial", "locations" : [ "Centennial" ], "timestamp" : "2026-06-16T04:56:19.872", "fingerprint" : "ea199c1cb5f21544b4b5cde25adcb5edf0f6780fbe8fe101e837db77bff1fffb", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/centennial/jobs/5153722007", "externalId" : "5153722007", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Centennial", "state" : "Colorado", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "39.5791550,-104.8769227" } ], "locationText" : "Centennial, Colorado, United States", "employmentType" : "FULL_TIME", "technicalSkills" : "MS Office, Outlook, Word, Excel, Yardi, MRI", "professionalSkills" : [ "Office administration", "Data entry", "Record keeping", "Insurance documentation management", "Rent payment processing", "Sales data input", "Vendor request processing", "Invoice processing", "Accounts review", "Asset register maintenance", "Utility invoice monitoring", "Strategic goal setting" ], "hardSkillsList" : [ "Basic math skills", "Data entry", "Filing", "Telephone operation" ], "softSkillsList" : [ "Interpersonal skills", "Organizational skills", "Time management skills", "Verbal communication skills", "Written communication skills", "Independent work ability", "Teamwork ability", "Manages competing", "Dealing with delays", "Patience", "Listening skills", "Interpersonal skills", "Personable", "Attentive", "Confidentiality" ], "hardSkills" : [ { "name" : "Basic math skills", "level" : "intermediate" }, { "name" : "Data entry", "level" : "intermediate" }, { "name" : "Filing", "level" : "intermediate" }, { "name" : "Telephone operation", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Interpersonal skills" }, { "name" : "Organizational skills" }, { "name" : "Time management skills" }, { "name" : "Verbal communication skills" }, { "name" : "Written communication skills" }, { "name" : "Independent work ability" }, { "name" : "Teamwork ability" }, { "name" : "Manages competing" }, { "name" : "Dealing with delays" }, { "name" : "Patience" }, { "name" : "Listening skills" }, { "name" : "Interpersonal skills" }, { "name" : "Personable" }, { "name" : "Attentive" }, { "name" : "Confidentiality" } ], "majorSkills" : "Office administration, Customer service, Record keeping", "majorSkillsList" : [ "Office administration", "Customer service", "Record keeping" ], "coreResponsibilities" : "Keep official records, Execute in accordance with standard procedures, Provide administrative support to General Manager, Provide administrative support to department managers, Order office supplies, Receive mail, Distribute mail, Oversee shipping, Oversee postage, Maintain office equipment, Uphold safe office environment, Uphold clean office environment, Greet visitors, Direct visitors, Answer phone calls, Refer inquiries to correct personnel, Maintain tenant contact information, Manage insurance documentation for mall tenants, Manage insurance documentation for contractors, Coordinate tenant requests, Coordinate contractor requests, Accept rent payments, Document rent payments, Send rent payments to lockbox, Collect customer traffic numbers, Input customer traffic numbers, Report customer traffic numbers, Organize lease files, Organize lease documentation, Maintain controlled access, Issue visitor badges, Verify insurance requirements, Keep Emergency Communication System up to date, Respond promptly to customer needs, Respond promptly to service requests, Respond promptly to assistance requests, Review monthly rent roll, Issue manual bills for charge backs, Coordinate posting with Accounting Department, Collect tenant sales, Input tenant sales, Generate New Vendor request forms, Submit New Vendor request forms, Generate W9s, Submit W9s, Review accounts, Code invoices, Submit invoices for payment, Submit Open/Close notices, Follow up with tenants on past due balances, Prepare correspondence, Prepare tenant notices, Prepare late letters, Maintain asset register, Complete personal property tax requirements, Maintain OFAC search files, Monitor utility invoices, Respond to Energy Management Consultant, Participate in annual property strategic meetings, Participate in initiative goal setting meetings, Perform other duties as assigned", "teamCollaboration" : "Work with management; Work with staff; Coordinate with Accounting Department", "domainKnowledge" : "Real estate; Property management; Mall operations; Tenant relations; Contractor relations; Lease documentation; Personal property tax; OFAC regulations", "domainList" : [ "real-estate", "property-management", "mall-operations", "tenant-relations", "contractor-relations", "lease-documentation", "personal-property-tax", "ofac-regulations" ], "domainSpecificKnowledge" : [ "Real estate", "Property management", "Mall operations", "Tenant relations", "Contractor relations", "Lease documentation", "Personal property tax", "OFAC regulations" ], "toolProficiency" : [ "MS Office", "Outlook", "Word", "Excel", "Yardi", "MRI" ], "communicationSkills" : "Verbal communication; Written communication", "documentationSkills" : "Record keeping; Insurance documentation; Lease documentation; Asset register; Vendor documentation", "problemSolvingSkills" : "Dealing with frequent change; Dealing with delays; Dealing with unexpected events", "specialRequirements" : "Work varying schedules, Work public holidays, 100% in-office work", "qualificationsBasic" : "High school diploma required, 2–3 Years of Customer Service experience required, Proficiency in MS Office programs, Basic office support skills, Basic math skills, Ability to maintain confidentiality, Attendance/Punctuality", "qualificationsPreferred" : "Associate degree preferred, Equivalent work experience, Yardi/MRI experience preferred", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "The Administrative Assistant keeps official records and executes in accordance with established standard operation procedures in conjunction with other management and staff. Provides administrative support to the General Manager and department managers. PRINCIPAL JOB ACTIVITIES: General office administration including but not limited to; ordering office supplies, receiving and distributing mail, overseeing shipping and postage for the office, and maintaining office equipment while upholding a safe and clean office environment, greeting and directing visitors, and answering phone calls and referring inquiries to correct office personnel. Maintain tenant contact information. Manage and maintain insurance documentation for mall tenants and contractors performing work on property in compliance with the requirements outlined in the lease or corporate policy. Coordinate before/after hour tenant or contractor requests. Accept and document all rent payments received in management office and send to lockbox. Collect and maintain customer traffic numbers for the center, including monthly reporting, if applicable. Organize lease files and documentation for the property in accordance with policy and procedure. Maintain controlled access by issuing visitor badges and verifying insurance requirements are met. Keep Emergency Communication System for tenants and staff up to date. Respond promptly to customer needs and to requests for service and assistance. Review monthly rent roll, issue manual bills for charge backs and coordinate posting with Accounting Department. Collect and input tenant sales into Yardi/MRI. Generate and submit New Vendor request forms and W9s. Accounts Payable; review, code and submit invoices for payment. Submit Open/Close notices for store openings or closures. Accounts Receivable; follow up with local/regional tenants on past due balances. Prepare correspondence as directed, tenant notices, late letters, etc. Maintain asset register to complete personal property tax requirements. Maintain Office of Foreign Assets Control (OFAC) search files, if applicable. Monitor utility invoices and respond to Energy Management Consultant (Engie) for exception billings. Participate in annual property strategic and initiative goal setting meetings. Other duties as assigned. The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. REQUIREMENTS: High school diploma required. Associate degree preferred, or equivalent work experience. Minimum of 2–3 Years of Customer Service experience required. Yardi/MRI experience preferred. Must be able and willing to work varying schedules, which may include public holidays. Comfortable working in a fast paced, highly dynamic work environment. Excellent interpersonal, organizational, time management, verbal, and written communication skills. Ability to work and learn independently and in a team situation; self-motivated, proactive individual with a positive attitude. Manages competing demands; able to deal with frequent change, delays, or unexpected events. Strong attention to detail and ability to follow through. Proficiency in MS Office programs (Outlook, Word, Excel etc.), basic office support skills (telephone, filing, data entry) and basic math skills. Patience and listening skills to respond appropriately and interact positively with upset customers. Interpersonal skills to create a pleasant experience for all customers, such as being personable and attentive. Must be able to maintain the highest level of confidentiality; keep internal information and records confidential. Attendance/Punctuality - consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position. Pay Range $26.44—$28.85 USD Centennial is a retail real estate owner and operator with a national portfolio of shopping, dining, entertainment and mixed-use destinations as well as a full-service property management platform serving third-party owners. With over 300 employees nationwide, the firm now operates 20 million square feet of mixed-use destinations in 16 states. Since 1997, Centennial has played a pivotal role in shaping the evolution of American retail by creating a superior multi-faceted shopping experience with properties that serve not only as a place of commerce, but as a place of community. #centennial #createdbycentennial Centennial does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Centennial to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Centennial will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies. All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.", "summaryDescription" : "Administrative Assistant at Centennial Real Estate Company LLC. Skills: Office administration, Customer service, Record keeping. Keep official records. 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For nearly two decades, we have led our industry and worked at the frontier of applying AI/ML to investment management. We have become a multibillion-dollar asset manager, and we have ambitious goals for the future. Your colleagues will include internationally recognized experts in artificial intelligence and machine learning research as well as highly experienced finance and technology professionals. The people who shape our company come from other backgrounds, including concert music performances, humanitarian aid, opera singing, sports writing, and BMX racing. You will be part of a team that loves to succeed together. In addition to our enriching and collegial working environment, we offer highly competitive compensation and benefits packages, technology talks by our experts, a beautiful modern office, daily catered lunches, and more. As an Administrative Assistant, you will provide high-impact support to senior leaders at Voleon. In this role, you may directly support up to four senior executives in our Research & Engineering organization. You will amplify their impact by managing day-to-day operations, enabling focus on the most important strategic priorities. RESPONSIBILITIES - Provide proactive administrative support to senior executives (Research & Engineering leaders), acting as a trusted partner and point of contact - Manage complex calendars, meetings, and communications, resolving conflicts and anticipating needs - Coordinate domestic and international travel and handle related expense reporting - Plan and support on-site and virtual meetings and events, including logistics, materials, room setup, visitors, and catering - Support light project management activities (tracking action items, follow-ups, and status) and partner closely with Executive Support colleagues to provide cohesive support to the leadership team - Continuously identify and implement opportunities to streamline administrative processes and enhance team efficiency - Handle confidential and non-routine information with the utmost care and discretion - Provide responsive assistance to colleagues, clients, and vendors as requested - Assist with project management, research, and IT support as required REQUIREMENTS - 3+ years of experience in administrative support; experience with technology leaders preferred - Proven experience supporting multiple senior executives in both in-person and remote environments - Strong organizational skills with the ability to manage multiple tasks, deadlines, and priorities with exceptional attention to detail - Excellent written and verbal communication skills; professional, clear, and courteous in all interactions - Meticulous attention to detail and accuracy - Ability to manage tasks independently, prioritize effectively, and adapt to changing demands - Demonstrated sense of urgency, flexibility, and comfort navigating changing priorities in a fast-paced environment - Proficiency with MS Outlook calendaring, Word, Excel, and PowerPoint; experience with Atlassian and other Agile Project Management tools (Jira, Confluence, Smartsheet) is a plus - Experience with GenAI tools and technologies is a plus - Expected to work onsite Tuesday–Thursday, with flexibility to work onsite additional days as needed - Authorization to work in the United States; Bachelor’s degree is a plus - Proficiency in MS Outlook, Word, Excel, and PowerPoint (Atlassian and GenAI experience are a plus) - Bachelor’s degree (preferred but not required) - Authorized to work in the United States “FRIENDS OF VOLEON” CANDIDATE REFERRAL PROGRAM If you have a great candidate in mind for this role and would like to have the potential to earn $7,500 if your referred candidate is successfully hired and employed by The Voleon Group, please use this form https://voleon.com/referrals/ to submit your referral. For more details regarding eligibility, terms and conditions please make sure to review the Voleon Referral Bonus Program https://voleon.com/assets/Voleon-Referral-Bonus-Program.pdf. EQUAL OPPORTUNITY EMPLOYER The Voleon Group is an Equal Opportunity employer. Applicants are considered without regard to race, color, religion, creed, national origin, age, sex, gender, marital status, sexual orientation and identity, genetic information, veteran status, citizenship, or any other factors prohibited by local, state, or federal law.", "summaryDescription" : "Administrative Assistant at Voleon", "createdAt" : "2026-06-14T20:12:10.513", "lastUpdated" : "2026-06-16T04:31:46.542", "ingestTimestamp" : "2026-06-14T20:12:10.513", "mongoId" : "6a2c76fa74d8ee00a093b687", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 70000, "salaryAnnualMax" : 80000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "_score" : 620.7601, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2cd71e74d8ee00a0a4054a", "title" : "Administrative Assistant", "company" : "Hinge Health", "industry" : "Business Enablement", "salary" : { "min" : 35.38, "max" : 53.08, "currency" : "USD", "frequency" : "Yearly" }, "location" : "San Francisco-HQ", "locations" : [ "San Francisco-HQ" ], "timestamp" : "2026-06-16T02:28:21.822", "fingerprint" : "1877b9287952f241fdd7dadd3bb381495e900bb717ca4daa9c3ad3c56d0e14de", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/hinge-health/d3a9efc8-d53c-4441-ae69-ce6897ed29e3/application", "externalId" : "d3a9efc8-d53c-4441-ae69-ce6897ed29e3", "industryFunction" : { }, "structuredLocations" : [ { "city" : "San Francisco", "state" : "California", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "37.7879363,-122.4075201" } ], "locationText" : "San Francisco, California, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 4, "experienceMaxYears" : 5, "experienceLevel" : "Mid", "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "THE OPPORTUNITY We are seeking a proactive and detail-oriented Administrative Assistant to enhance the efficiency and organization of our CFO, Finance leadership team and Chief Medical Officer. In this role, you will support executives by streamlining their workflow, optimizing their time, and ensuring organizational goals are met. You will collaborate closely with Executive Assistant, Administrative Assistants and Workplace to ensure smooth daily operations. Your contributions will directly impact the team’s productivity and create a more efficient work environment. WHAT YOU'LL ACCOMPLISH - Calendar Management: Independently manage senior executives' calendars, schedule meetings efficiently, and resolve conflicts proactively. - Meeting Coordination: Handle meeting requests and logistics, ensuring timely communication and seamless execution of in-person and virtual meetings. - Event Management: Organize logistics for events, offsites, and dinners, including venue bookings, catering, and technical arrangements. - Effective Communication: Serve as a trusted liaison between executives, internal teams, and external partners, ensuring clarity and professionalism in all communications. - Collaboration: Work with Workplace Coordinators and EAs to plan and execute all event logistics, ensuring successful meetings and events. - Travel & Expense Management: Assist in booking travel and accommodations for executives, and manage expense reports through Navan for select VPs and Senior Directors, ensuring timely and accurate processing. - This is a non-exempt position HINGE HEALTH HYBRID MODEL We believe in leveraging the benefits of both remote and in-office work. Employees in hybrid roles are required to be in the office 3 days a week (Tuesday, Wednesday, Thursday). BASIC QUALIFICATIONS - 4+ years of experience as an Administrative Assistant, supporting teams or mid-level executives. - 4+ years of proficiency in Google Workspace (Docs, Sheets, Calendar). - 4+ years of experience coordinating complex travel arrangements, managing expenses, and overseeing meeting logistics. PREFERRED QUALIFICATIONS - Meticulous Attention to Detail: Consistently produces high-quality, accurate work in communications, meeting logistics, and expense tracking. - Exceptional Time Management: Effectively prioritizes multiple tasks to meet deadlines. - Resourceful Problem-Solving: Proactively addresses logistical challenges and ensures smooth day-to-day operations. - Customer-Focused Mindset: Has a track record of providing exceptional support to both internal teams and external partners, consistently offering professional and reliable assistance by building strong relationships and exceeding expectations in customer service. - Adaptability and Flexibility: Embraces change, learns new tasks quickly, and adjusts to evolving situations with ease. - Strong Organizational Skills: Efficiently manages multiple tasks and priorities, ensuring that deadlines are met and operations run smoothly. - Excellent Communication Skills: Communicates clearly and concisely, actively listens, and builds effective relationships through strong verbal and written communication. ABOUT HINGE HEALTH At Hinge Health, we’re using technology to scale and automate the delivery of healthcare – starting with musculoskeletal (MSK) conditions, which affect over 1.7 billion people worldwide. With an AI-powered human-centered care model, Hinge Health leverages cutting-edge technology to improve outcomes, experiences and costs to help people move beyond their pain. The platform addresses a broad spectrum of MSK care – from acute injury, to chronic pain, to post-surgical rehabilitation – through personalized, evidence-based care. As the preferred partner to 50+ health plans, PBMs and other ecosystem partners, Hinge Health is available to over 20 million people across more than 2,550 employers. The company is headquartered in San Francisco with additional offices in Montreal and Bangalore. Learn more at http://www.hingehealth.com/http://www.hingehealth.com WHAT YOU'LL LOVE ABOUT US - Inclusive healthcare and benefits: On top of comprehensive medical, dental, and vision coverage, we offer employees and their family members help with gender-affirming care, tools for family and fertility planning, and travel reimbursements if healthcare isn’t available where you live. - Planning for the future: Start saving for the future with our traditional or Roth 401k retirement plan options which include a 2% company match. - Modern life stipends: Manage your own learning and development CULTURE & ENGAGEMENT Hinge Health is an equal opportunity employer and prohibits discrimination and harassment of any kind. We make employment decisions without regards to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability status, pregnancy, or any other basis protected by federal, state or local law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. We provide reasonable accommodations for candidates with disabilities. If you feel you need assistance or an accommodation due to a disability, let us know by reaching out to your recruiter. By submitting your application you are acknowledging we are using your personal data as outlined in the personnel and candidate privacy policy. https://www.hingehealth.com/about/personnel-and-candidate-privacy-policy/ Beware of Phishing Attempts: We've noticed an increase in phishing where fraudsters impersonate employees and send fake job offers to steal sensitive information. We'll never ask for financial details during the hiring process and only use \"@hingehealth.com http://hingehealth.com\" emails. If you receive a suspicious offer, stop communication and report it to the US FBI Internet Crime Complaint Center. To verify an email from our recruiting team, forward it to security@hingehealth.com https://app.ashbyhq.com/admin/organizational-settings/theme#.", "summaryDescription" : "Administrative Assistant at Hinge Health", "createdAt" : "2026-06-14T19:30:32.195", "lastUpdated" : "2026-06-16T02:28:21.822", "ingestTimestamp" : "2026-06-14T19:30:32.195", "mongoId" : "6a2cd71e74d8ee00a0a4054a", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMax" : 53, "salaryBand" : "<30k", "hasSalary" : false, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "_score" : 617.996, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.95 }, { "id" : "6a16291b58b93c861e959e50", "title" : "Senior Project Administrator", "salary" : { "min" : 75000.0, "max" : 110000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Senior Project Administrator in Ann Arbor, United States, adjusted for seniority and full-time employment." }, "location" : "United States-Michigan-Ann Arbor", "locations" : [ "United States-Michigan-Ann Arbor" ], "timestamp" : "2026-06-16T02:13:49.093", "fingerprint" : "21134fe4cea3758950ec90cb70439f8994f9fb9d471f799a9058f668455fa9c2", "source" : "taleo", "language" : "en", "applyUrl" : "https://hdr.taleo.net/careersection/ex/jobdetail.ftl?job=783283", "externalId" : "783283", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Ann Arbor", "state" : "Michigan", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "42.2813722,-83.7484616" } ], "locationText" : "Ann Arbor, Michigan, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "experienceMinYears" : 8, "experienceMaxYears" : 10, "experienceLevel" : "Senior", "technicalSkills" : "Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook", "toolProficiency" : [ "Microsoft Word", "Microsoft Excel", "Microsoft PowerPoint", "Microsoft Outlook" ], "qualificationsBasic" : "Bachelor's degree, 8 years related experience, Proficiency in Microsoft Word, Proficiency in Excel, Proficiency in PowerPoint, Proficiency in Outlook, Commitment to employee-owned culture", "remoteFriendly" : false, "rawDescription" : "Required Qualifications Bachelor's degree A minimum of 8 years related experience Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook An attitude and commitment to being an active participant of our employee-owned culture is a must What We Believe HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve. Our Commitment As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day. Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees. United States-Michigan-Ann Arbor", "summaryDescription" : "Senior Project Administrator", "createdAt" : "2026-06-14T19:41:06.910", "lastUpdated" : "2026-06-16T02:13:49.093", "ingestTimestamp" : "2026-06-14T19:41:06.910", "mongoId" : "6a16291b58b93c861e959e50", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 75000, "salaryAnnualMax" : 110000, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ "Microsoft Word", "Microsoft Excel", "Microsoft PowerPoint", "Microsoft Outlook" ], "skillCount" : 4, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Senior", "dataQualityScore" : 0.7777778, "_score" : 608.49664, "hasLocation" : true, "hasGeo" : true, "llmIndustryConfidence" : 0.85 }, { "id" : "6a2c968b74d8ee00a098fe32", "title" : "Administrative Assistant", "company" : "Monster Energy", "salary" : { "min" : 21.0, "max" : 25.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Florida, United States", "locations" : [ "Florida", "United States" ], "timestamp" : "2026-06-16T02:45:03.710", "fingerprint" : "6324537f4f338789ab26ec4bf6f919bb76f5756334bcd43f599f092e2b1254d8", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/monsterenergy/jobs/4244467009", "externalId" : "4244467009", "industryFunction" : { }, "structuredLocations" : [ { "state" : "Florida", "country" : "United States", "continent" : "na", "workMode" : "onsite" } ], "locationText" : "Florida, United States", "minimumEducation" : "Bachelor's", "experienceMinYears" : 1, "experienceMaxYears" : 3, "rawDescription" : "A Day in the Life: In the position of Administrative Assistant, you will serve as a primary coordinator for department communications and logistics. Responsible for ensuring timely, clear, and consistent communication. Represent the team both internally and externally, interfacing with staff at all levels with the highest level of professionalism and in a manner that reflects positively on the organization. The Impact You'll Make: Provide administrative support for the department. Activities include a variety of duties such as answer and direct phone calls, calendar maintenance/scheduling, departmental reporting, presentation review and/or preparation, meeting coordination, catering, maintain office supplies, incoming/outgoing mail, etc. Liaise with executive and senior administrative assistants to handle requests and queries from senior managers. Anticipate the needs of others in order to ensure their seamless and positive experience Providing real-time scheduling support by booking appointments and preventing conflicts. Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations. Attend to sensitive matters with a high level of confidentiality and discretion while fostering positive relations with internal customers and co-workers. Submit and reconcile expense reports Who You Are: Bachelor's Degree in the field of Business Administration, Communication, or related field of study preferred, but not required. 1-3 years of experience in an administrative assistant position 1-3 years of experience in office management systems and procedures Computer Skills Desired: Proficient with Microsoft Office. Working knowledge of CONCUR preferred Monster Energy provides competitive total compensation. The estimated hourly pay range for this position is listed below. Actual compensation may vary based on skills, qualifications, experience, and work location. Pay Range $21—$25 USD For United States applicants: Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor. Read our privacy policy here: Privacy Policy", "summaryDescription" : "Administrative Assistant at Monster Energy", "postedDate" : "2026-06-14T20:06:30.713", "createdAt" : "2026-06-14T20:06:30.713", "lastUpdated" : "2026-06-16T02:45:03.710", "ingestTimestamp" : "2026-06-14T20:06:30.713", "mongoId" : "6a2c968b74d8ee00a098fe32", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 43680, "salaryAnnualMax" : 52000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Junior", "dataQualityScore" : 0.6666667, "_score" : 608.1197, "daysOld" : 1, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Food & Beverage", "llmIndustryConfidence" : 0.95 }, { "id" : "6a15e49f58b93c861e7c8ad9", "title" : "Administrative Assistant", "company" : "North Wind Dynamics, LLC", "salary" : { "min" : 38000.0, "max" : 52000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Entry-level Administrative Assistant in Paducah, United States, adjusted for the government industry." }, "location" : "PADUCAH, KY", "locations" : [ "PADUCAH", "KY" ], "timestamp" : "2026-06-16T02:37:29.306", "fingerprint" : "2bad7f5d432de101d5d442a57b30b173b6c8ff59eeed74b3b58686a174219936", "source" : "breezyhr", "language" : "en", "applyUrl" : "https://north-wind-group.breezy.hr/p/6d8cebee91a0-administrative-assistant-i-04134-nwd", "externalId" : "6d8cebee91a0", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Paducah", "state" : "Kentucky", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "37.0833893,-88.6000478" } ], "locationText" : "Paducah, Kentucky, United States", "employmentType" : "FULL_TIME", "specialRequirements" : "Ability to Obtain Government Clearance", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Location: Paducah, KentuckyTitle: Administrative Assistant ISchedule (FT/PT): Regular Full TimeTravel Required: NoGovernment Clearance: Ability to Obtain North Wind Dynamics, LLC is an Alaska Native-owned Small Disadvantaged Business, specializing in infrastructure support services and facilities", "summaryDescription" : "Administrative Assistant at North Wind Dynamics, LLC", "createdAt" : "2026-06-14T20:28:25.618", "lastUpdated" : "2026-06-16T02:37:29.306", "ingestTimestamp" : "2026-06-14T20:28:25.618", "mongoId" : "6a15e49f58b93c861e7c8ad9", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 38000, "salaryAnnualMax" : 52000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.6666667, "_score" : 607.2236, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Government", "llmIndustryConfidence" : 0.85 }, { "id" : "6a305854f292fd229cf41588", "title" : "Administrative Project Support Specialist", "company" : "Ehvert Inc", "industry" : "Consulting", "salary" : { "min" : 360000.0, "max" : 540000.0, "currency" : "UAH", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Entry-level Administrative Project Support Specialist in Ukraine, remote, adjusted for the engineering industry." }, "location" : "Ukraine", "locations" : [ "Ukraine" ], "timestamp" : "2026-06-16T06:42:40.106", "fingerprint" : "9550e395ccd04cb56e8de0d9a1e64e632b24976246a494d724c546a74e96122b", "source" : "breezyhr", "language" : "en", "applyUrl" : "https://ehvert-engineering-inc.breezy.hr/p/c931fa0bd07b-administrative-project-support-specialist", "externalId" : "c931fa0bd07b", "industryFunction" : { }, "structuredLocations" : [ { "country" : "Ukraine", "continent" : "eu", "workMode" : "remote" } ], "locationText" : "Ukraine", "employmentType" : "FULL_TIME", "domainKnowledge" : "Mission-Critical Facilities; Data Centers", "domainList" : [ "mission-critical-facilities", "data-centers" ], "domainSpecificKnowledge" : [ "Mission-Critical Facilities", "Data Centers" ], "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "Location: Ukraine, RemoteEngagement Type: Independent Contractor Agreement for Provision of Services (Long-Term) Industry: Mission-Critical Facilities, Data Centers Ehvert Mission Critical, a business unit within Salas O’Brien, a U.S.-based engineering and professional services firm, is seeking an", "summaryDescription" : "Administrative Project Support Specialist at Ehvert Inc", "createdAt" : "2026-06-15T22:12:43.822", "lastUpdated" : "2026-06-16T06:42:40.106", "ingestTimestamp" : "2026-06-15T22:12:43.822", "mongoId" : "6a305854f292fd229cf41588", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "200k+", "hasSalary" : false, "allSkills" : [ "Mission-Critical Facilities", "Data Centers" ], "skillCount" : 2, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.7777778, "_score" : 605.23334, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Engineering", "llmIndustryConfidence" : 0.85 }, { "id" : "6a16291c58b93c861e95a15f", "title" : "Administrative Project Coordinator", "salary" : { "min" : 48000.0, "max" : 65000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Junior Administrative Project Coordinator in Newport News, United States, adjusted for experience and full-time employment." }, "location" : "United States-Virginia-Newport News", "locations" : [ "United States-Virginia-Newport News" ], "timestamp" : "2026-06-15T23:11:15.123", "fingerprint" : "12fe9b6dac4c08542cc401e67cd7525f575f95db1d2e76ed8ca12ec1b5d97003", "source" : "taleo", "language" : "en", "applyUrl" : "https://hdr.taleo.net/careersection/ex/jobdetail.ftl?job=777611", "externalId" : "777611", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Newport News", "state" : "Virginia", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "36.9775016,-76.4297700" } ], "locationText" : "Newport News, Virginia, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "Associate's", "experienceMinYears" : 1, "technicalSkills" : "Microsoft Word, Microsoft Excel", "toolProficiency" : [ "Microsoft Word", "Microsoft Excel" ], "qualificationsBasic" : "Associate degree or education/experience combination, 1 years related experience, Proficiency in Microsoft Word and Excel, Commitment to employee-owned culture", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Required Qualifications Associate degree in a closely related field or combination of education and relevant experience A minimum of 1 years related experience Proficiency in Microsoft Word and Excel An attitude and commitment to being an active participant of our employee-owned culture is a must What We Believe HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve. Our Commitment As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day. Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees. United States-Virginia-Newport News", "summaryDescription" : "Administrative Project Coordinator", "createdAt" : "2026-06-14T21:57:39.844", "lastUpdated" : "2026-06-15T23:11:15.123", "ingestTimestamp" : "2026-06-14T21:57:39.844", "mongoId" : "6a16291c58b93c861e95a15f", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 48000, "salaryAnnualMax" : 65000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Microsoft Word", "Microsoft Excel" ], "skillCount" : 2, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Junior", "dataQualityScore" : 0.6666667, "_score" : 602.9438, "hasLocation" : true, "hasGeo" : true, "llmIndustryConfidence" : 0.85 }, { "id" : "6a2c79bb74d8ee00a0942af5", "title" : "Administrative Assistant", "company" : "Holder Construction", "industry" : "Real Estate", "salary" : { "min" : 47000.0, "max" : 65000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Administrative Assistant in Fort Wayne, IN, adjusted for mid-seniority and the construction industry." }, "location" : "Fort Wayne, IN", "locations" : [ "Fort Wayne", "IN" ], "timestamp" : "2026-06-15T09:45:38.796", "fingerprint" : "e39f4e09ad2b44288b127a4db19059a36730f3c9c7893490f215244f7a184527", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/holderconstruction/jobs/4266169009", "externalId" : "4266169009", "industryFunction" : { }, "structuredLocations" : [ { "workMode" : "onsite" } ], "locationText" : "", "employmentType" : "FULL_TIME", "technicalSkills" : "Microsoft Office Suite, Word, Excel, Outlook", "professionalSkills" : [ "Cost coding", "Record-keeping", "Expense categorization" ], "hardSkillsList" : [ "Accounts payable processing", "Invoice management", "Financial record maintenance" ], "hardSkills" : [ { "name" : "Accounts payable processing", "level" : "intermediate" }, { "name" : "Invoice management", "level" : "intermediate" }, { "name" : "Financial record maintenance", "level" : "intermediate" } ], "majorSkills" : "Accounts payable, Cost coding, Administrative support", "majorSkillsList" : [ "Accounts payable", "Cost coding", "Administrative support" ], "coreResponsibilities" : "Process vendor invoices, Manage vendor invoices, Ensure timely payments, Ensure accurate record-keeping, Code project costs, Track project costs, Record expenses, Categorize expenses, Liaise with vendors, Liaise with internal teams, Resolve invoicing queries, Resolve cost-related queries, Maintain financial records, Organize financial records, Provide administrative support", "teamCollaboration" : "Internal teams", "domainKnowledge" : "Construction industry", "domainList" : [ "construction-industry" ], "domainSpecificKnowledge" : [ "Construction industry" ], "toolProficiency" : [ "Microsoft Word", "Microsoft Excel", "Microsoft Outlook" ], "communicationSkills" : "Invoicing queries; Cost-related queries", "documentationSkills" : "Financial records documentation", "problemSolvingSkills" : "Resolve queries", "specialRequirements" : "Substance abuse testing, Background screening", "qualificationsBasic" : "Proven experience in administrative roles, Experience with accounts payable, Experience with cost coding, Organizational skills, Attention to detail, Proficiency in Microsoft Office Suite, Excellent communication skills, Excellent interpersonal skills, Ability to work independently, Ability to work as part of a team", "qualificationsPreferred" : "Familiarity with accounting software", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "ABOUT US Holder Construction is a nationally recognized leader in the construction industry, consistently ranked among the top firms on ENR’s Top 400 Contractors list. We are a performance-driven company that believes in rewarding excellence and investing in our people. Our structured career development program empowers associates to grow quickly into expanded roles and responsibilities based on merit. With operations throughout the United States, we offer a highly competitive compensation and benefits package, including: Annual bonus program Paid time off Health, dental, vision, and life insurance 401(k)-retirement plan Night and swing shift differential pay for select roles We are looking for an Administrative Assistant to join our Operations team in Fort Wayne, IN. This is a full-time, in-person position. Key Responsibilities Accounts Payable: Process and manage vendor invoices, ensuring timely payments and accurate record-keeping. Cost Coding: Accurately code and track project costs, ensuring all expenses are recorded and categorized correctly. Communication: Liaise with vendors and internal teams to resolve any invoicing or cost-related queries. Documentation: Maintain and organize financial records and documentation. Support: Provide administrative support to other departments as needed. Qualifications Required: Proven experience in administrative roles, preferably with a focus on accounts payable and cost coding. Strong organizational skills and attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Excellent communication and interpersonal skills. Ability to work independently and as part of a team. Preferred: Familiarity with accounting software. Holder is committed to Equal Opportunity Employment (EOE). Substance abuse testing and a background screening is a condition of employment and Holder Construction does not sponsor applicants for immigration status or benefits.", "summaryDescription" : "Administrative Assistant at Holder Construction. 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Разом з найкращими підприємцями Центральної та Східної Європи ми створюємо та розвиваємо глобальні технологічні бізнеси. Основні наші ринки — це США, Європа й Африка. Я", "summaryDescription" : "Administrative Assistant at Genesis", "createdAt" : "2026-06-14T19:33:59.281", "lastUpdated" : "2026-06-16T06:05:50.711", "ingestTimestamp" : "2026-06-14T19:33:59.281", "mongoId" : "6a1a678658b93c861e83bc06", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "200k+", "hasSalary" : false, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.5555556, "_score" : 595.30786, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.85 }, { "id" : "6a2203e374d8ee00a0d618d4", "title" : "Administrative Assistant", "industry" : "Education", "salary" : { "min" : 48000.0, "max" : 65000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "The estimation is based on the US market baseline for an Administrative Assistant in Richmond, adjusted for mid-seniority and the education industry." }, "location" : "TEXAS-RICHMOND-DAVID CROCKETT MIDDLE SCHOOL", "locations" : [ "TEXAS-RICHMOND-DAVID CROCKETT MIDDLE SCHOOL", "
DAVID CROCKETT MIDDLE SCHOOL (53)
19001 BEECHNUT
RICHMOND, 77407

" ], "timestamp" : "2026-06-16T02:42:34.944", "fingerprint" : "373e28c28e47a2f46c851c174f9263da1ba49865ce0ffb98e3c7bfe676581561", "source" : "taleo", "language" : "en", "applyUrl" : "https://aa210.taleo.net/careersection/ex/jobdetail.ftl?job=192841", "externalId" : "192841", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Richmond", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "29.5821811,-95.7607832" } ], "locationText" : "Richmond, Texas, United States", "minimumEducation" : "High School", "experienceMinYears" : 3, "coreResponsibilities" : "Plan clerical support activities, Initiate clerical support activities, Assign clerical support activities, Carry out clerical support activities, Relieve supervisors of routine administrative tasks, Ensure smooth day-to-day operation, Review outgoing correspondence, Maintain supervisor's calendar, Coordinate meetings and conferences, Schedule meetings and conferences, Notify meeting attendees, Screen supervisor's telephone calls, Screen supervisor's mail, Respond to telephone calls, Respond to mail, Forward calls to supervisor, Forward mail to supervisor, Process discipline referrals, Maintain discipline referrals, Maintain records in files, Maintain records in computer system, Maintain detention logs, Notify parents of detention, Prepare ISS assignments, Process homework for absences, Supervise office workers, Prepare supplemental payroll, Serve as substitute for ISS monitor, Process documents, Process work order requests, Provide clerical support for campus police, Provide clerical support for Extended Day Program, Assist principal with supervising substitute teachers, Assist principal with textbooks, Assist principal with keys, Assist principal with school calendar, Assist principal with master scheduling, Assist principal with routine correspondence, Assist principal with newsletters, Compile data, Organize filing system, Maintain filing system, Prepare in-service materials", "domainKnowledge" : "Student discipline; Student records; Payroll processing; Substitute teachers; School calendar; Master scheduling", "domainList" : [ "student-discipline", "student-records", "payroll-processing", "substitute-teachers", "school-calendar", "master-scheduling" ], "domainSpecificKnowledge" : [ "Student discipline", "Student records", "Payroll processing", "Substitute teachers", "School calendar", "Master scheduling" ], "continuousLearning" : "Professional development attendance", "specialRequirements" : "Lifting less than 40 pounds, Occasional walking, Occasional standing, Occasional sitting, Occasional bending, Occasional stooping, Occasional kneeling, Occasional crouching, Occasional crawling, Work prolonged hours, Work irregular hours, Maintain emotional control, Attendance at conferences", "qualificationsBasic" : "3 years clerical/secretarial experience, High School diploma or GED", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Job Overview The Administrative Assistant I will provide clerical support and serve as secretary to one or more assigned administrators. Relieve supervisor/s of routine administrative tasks. Position Description Essential Duties and Responsibilities Plan, initiate, assign to other or carry to completion clerical, secretarial, and administrative support activities Relieve supervisors of routine administrative tasks and ensure smooth and efficient day-to-day operation of the department, section or branch to which assigned Review all outgoing correspondence for format, spelling, punctuation and grammar before submitting for supervisor’s signature Maintain supervisor’s calendar, coordinate meetings and conferences, scheduling time and place and notifying attendees Screen supervisor’s telephone calls and mail, personally responding to those that can be handled at the secretarial level and forwarding the remaining calls/ mail to supervisor with pertinent background material Process and maintain discipline referrals and records in files and computer system Maintain detention logs and notify parents as prescribed by policy Prepare ISS assignments and process homework for long term absences Supervise office workers and prepare supplemental payroll for tutorials May serve as substitute for ISS monitor Process documents and work order requests using school district computer program May provide clerical support for campus police officer and Extended Day Program Assist principal with supervising substitute teachers, textbooks, keys, school calendar, master scheduling, routine correspondence, newsletters Compile data, organize/maintain filing system, prepare in-service materials, etc. Supervisory Responsibilities None Qualification Requirements To perform this job successfully, an individual must be able to perform each of the above essential duties satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or abilities, required unless otherwise stated as preferred. Reasonable accommodations may be made to enable individuals with disabilities to perform the essentials functions. High School diploma or GED Minimum of 3 years of clerical/secretarial experience Proficient in various computer programs Ability to maintain a high level of confidentiality of all student/family and staff information Physical Requirements/Working Conditions The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in classrooms, offices, work stations and meeting rooms. The position requires occasional walking, standing, sitting, bending, stooping, kneeling, crouching, crawling, and lifting/carrying work related items weighing less than 40 pounds, such as books, papers and presentation materials. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus. Attendance at conferences and professional development is required. Work involves everyday risks and discomforts which require normal safety precautions when operating equipment or performing job duties. May work prolonged or irregular hours and must be able to maintain emotional control under stress. TEXAS-RICHMOND", "summaryDescription" : "Administrative Assistant. Plan clerical support activities. Initiate clerical support activities", "createdAt" : "2026-06-14T21:32:06.131", "lastUpdated" : "2026-06-16T02:42:34.944", "ingestTimestamp" : "2026-06-14T21:32:06.131", "mongoId" : "6a2203e374d8ee00a0d618d4", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 48000, "salaryAnnualMax" : 65000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Student discipline", "Student records", "Payroll processing", "Substitute teachers", "School calendar", "Master scheduling" ], "skillCount" : 6, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.5555556, "_score" : 595.2015, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Education", "llmIndustryConfidence" : 0.98 }, { "id" : "6a2c6e0974d8ee00a0920da5", "title" : "Administrative Project Coordinator", "company" : "HDR", "salary" : { "min" : 65000.0, "max" : 85000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Administrative Project Coordinator in Phoenix, adjusted for mid-seniority and the engineering industry." }, "location" : "United States-Arizona-Phoenix", "locations" : [ "United States-Arizona-Phoenix" ], "timestamp" : "2026-06-16T03:34:15.193", "fingerprint" : "0176833e1ad781aefe6192c15dbb5c3f905f22324b1d0b97668991128eb06e46", "source" : "taleo", "language" : "en", "applyUrl" : "https://hdr.taleo.net/careersection/ex/jobdetail.ftl?job=783321", "externalId" : "783321", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Phoenix", "state" : "Arizona", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "33.4484367,-112.0741410" } ], "locationText" : "Phoenix, Arizona, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "coreResponsibilities" : "Type project documents, Format project documents, Organize project documents, Order insurance, Monitor insurance certificates, Apply quality assurance guidelines, Assist with meetings, Coordinate meetings, Assist with presentations, Exhibit professionalism with clients, Work with Project Managers, Work with project teams, Assist with project guides, Assist with project reviews, Assist with project invoices, Assist with expense reports, Perform other duties", "qualificationsBasic" : "Type project documents, Format project documents, Organize project documents, Order insurance, Monitor insurance certificates, Apply quality assurance guidelines, Assist with meetings, Coordinate meetings, Assist with presentations, Exhibit professionalism with clients, Work with Project Managers, Work with project teams, Assist with project guides, Assist with project reviews, Assist with project invoices, Assist with expense reports", "qualificationsPreferred" : "Bachelor's degree, Project coordinator experience, Architecture office experience, Assist with meeting minutes", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? Watch Our Story: ' https://www.hdrinc.com/our-story' Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world. In the role of Administrative Project Coordinator, we'll count on you to: Type, format and organize project documents, reports, specifications and correspondence Create and maintain paper and electronic files Order insurance and monitor insurance certificates Apply company quality assurance guidelines and procedures for project document management Assist with and help coordinate meetings and presentations Exhibit professionalism with clients Work with multiple Project Managers and project teams as needed Assist with project guides, project reviews, project invoices and expense reports as needed Perform other duties as needed Preferred Qualifications Bachelor's degree Prior experience working as a project coordinator in an architecture office Proficiency in assisting with the creation of meeting minutes for project teams", "summaryDescription" : "Administrative Project Coordinator at HDR. Type project documents. Format project documents", "createdAt" : "2026-06-14T18:54:55.897", "lastUpdated" : "2026-06-16T03:34:15.193", "ingestTimestamp" : "2026-06-14T18:54:55.897", "mongoId" : "6a2c6e0974d8ee00a0920da5", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 65000, "salaryAnnualMax" : 85000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.6666667, "_score" : 594.75085, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Engineering", "llmIndustryConfidence" : 0.85 }, { "id" : "6a2c7bea74d8ee00a094b98e", "title" : "Administrative Assistant", "company" : "StepStone Group", "industry" : "Consulting", "salary" : { "min" : 35000.0, "max" : 48000.0, "currency" : "GBP", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Administrative Assistant in London, UK, adjusted for mid-seniority and the finance industry." }, "location" : "London, United Kingdom", "locations" : [ "London", "United Kingdom" ], "timestamp" : "2026-06-15T08:43:37.823", "fingerprint" : "98f2aeafb0d5654a5395fca25f812bce241349228d8935d3555d0ba7988262c0", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://www.stepstonegroup.com/current-opportunities/?gh_jid=7992227", "externalId" : "7992227", "industryFunction" : { }, "structuredLocations" : [ { "city" : "London", "country" : "United Kingdom", "continent" : "eu", "source" : "llm", "workMode" : "onsite", "geo" : "51.5074456,-0.1277653" } ], "locationText" : "London, United Kingdom", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Operational metrics", "Resource planning", "Continuous improvement" ], "hardSkillsList" : [ "Expense reporting", "Travel planning", "Meeting coordination", "Proofreading", "Editing" ], "hardSkills" : [ { "name" : "Expense reporting", "level" : "intermediate" }, { "name" : "Travel planning", "level" : "intermediate" }, { "name" : "Meeting coordination", "level" : "intermediate" }, { "name" : "Proofreading", "level" : "intermediate" }, { "name" : "Editing", "level" : "intermediate" } ], "majorSkills" : "Administrative support, Calendar management, Communication", "majorSkillsList" : [ "Administrative support", "Calendar management", "Communication" ], "coreResponsibilities" : "Monitor calendars and emails, Draft and edit correspondence, Track executive meetings and follow-ups, Handle travel logistics, Support event logistics, Prepare expense reports, Anticipate calendar issues, Schedule complex meetings, Assist with off-site meetings, Support colleagues and team projects, Maintain confidentiality, Assist guests with office support", "teamCollaboration" : "Support colleagues; Assist with team projects; Act as a team player", "domainKnowledge" : "StepStone Group policies; Financial environment", "domainList" : [ "stepstone-group-policies", "financial-environment" ], "domainSpecificKnowledge" : [ "StepStone Group policies", "Financial environment" ], "communicationSkills" : "Clear communication; Effective communication", "documentationSkills" : "Document finalization", "problemSolvingSkills" : "Problem solving", "qualificationsBasic" : "3-5 years' professional experience, Ability to manage confidential information, Ability to manage multiple tasks, Ability to work collaboratively, Ability to perform general office duties, Ability to work in a fast-paced environment, Ability to think 'outside of the box'", "qualificationsPreferred" : "College degree preferred", "remoteFriendly" : false, "rawDescription" : "We are global private markets specialists delivering tailored investment solutions, advisory services, and impactful, data driven insights to the world’s investors. Leveraging the power of our platform and our peerless intelligence across sectors, strategies, and geographies, we help identify the advantages and the answers our clients need to succeed. Position Overview The Administrative Assistant of StepStone Group will provide essential administrative support mainly to the Business Development team, while also providing administrative support to another smaller team(s). to executives and teams, helping ensure smooth daily operations in a fast-paced financial environment. The Administrative Assistant should demonstrate strong attention to detail, can work both independently and with others, manage time efficiently, communicate clearly, and understand colleagues’ needs. The Administrative Assistant will work with both appointed executives and assist the General Administrative team on an as needed basis. Responsibilities Monitor heavy and fluctuating calendars, high volume of e-mails, and flow of communication. Compose, draft, proof, edit, and finalize correspondence including e-mail and other documents. Track Executives' meetings, as well as necessary follow-ups Familiarity with StepStone Groups policies as outlined in the handbook and on-line, including but not limited to, travel, personal stock, IT, and record retention. Handle planning logistics for domestic and international trips using the Firm's contracted travel agency; provide detailed itineraries, agendas, directions, visas and passport renewals. Support activities related to roadshows, events and AGMs, including coordination and logistical support. Prepare expense reports in timely manner ensuring accuracy and submitting in accordance with Firm policy. Monitor executive's calendars and anticipate where problems might arise regarding calendar, meeting preparation, needs of executives involved, requests for meetings; communicate potential and/or confirmed changes to parties involved immediately. Schedule and coordinate complex meetings and executive events requiring detailed logistics handling and problem solving, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available, coordinate hospitality services as needed; assist with various StepStone Group off-site meetings as requested in an upbeat and professional manner. Contribute to a positive and productive work environment by supporting colleagues and assisting with team projects as needed. Act in discreet and professional manner with others; sensitivity to the confidential nature of the Firm's business and consistently uphold such confidences and use this information only in the course of performing your job for StepStone Group. Act as a team player, including taking on additional tasks to support colleagues and the Firm and offering to help before being asked; give credit where credit is due. Contribute your talents and efforts to a productive, pleasant, and safe working environment. Assist StepStone Group guests with general office support and reservations (travel, dinner, and local transportation, etc.). Requirements A minimum of 3 -5 years' professional experience; college degree preferred. Ability to manage highly sensitive, confidential information with complete discretion. Demonstrates good judgement; skilled at developing and maintaining relationships representing StepStone Group in a professional manner. Ability to manage multiple tasks and prioritize effectively in a fast-paced environment. Strong attention to detail. Sense of urgency; ability to work in a fast-paced, dynamic environment and flexible attitude when responding to changes. Self-motivated; proactively identify areas for improvement to better streamline team workflow; can think 'outside of the box.' Excellent verbal and written communication skills; presents ideas clearly and communicate openly and effectively with team; facilitate multi-directional information flow. Ability to work collaboratively as part of a team. Ability to perform general office duties including printing, binding and ability to upload meeting materials to iPads. Capable of working in a way that reflects the Firm's core values and principles. Technically proficient; using Microsoft Office Suite: Word, Excel, PowerPoint, and Outlook Benefits Discretionary bonus based on individual and team performance. At StepStone, we believe that our people are our most important asset and crucial to our success. We are an Equal Opportunity Employer that strives to create an environment that empowers our employees and allows them to be heard, regardless of title or tenure. Our organizational community features multiple Employment Resource Groups as well as mentorship programs to enhance the employee experience for all. As an Equal Opportunity Employer, StepStone does not discriminate on the basis of race, creed, color, religion, sex, national origin, citizenship status, age, disability, marital status, sexual orientation, gender identity, gender expression, genetic information or any other characteristic protected by law. Candidates must be at least 18 years old to apply. Developing People at StepStone", "summaryDescription" : "Administrative Assistant at StepStone Group. Skills: Administrative support, Calendar management, Communication. Monitor calendars and emails. Draft and edit correspondence", "postedDate" : "2026-06-14T08:58:08.056", "createdAt" : "2026-06-14T08:58:08.056", "lastUpdated" : "2026-06-15T08:43:37.823", "ingestTimestamp" : "2026-06-14T08:58:08.056", "mongoId" : "6a2c7bea74d8ee00a094b98e", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "30k-50k", "hasSalary" : false, "allSkills" : [ "Expense reporting", "Travel planning", "Meeting coordination", "Proofreading", "Editing", "Administrative support", "Calendar management", "Communication", "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Operational metrics", "Resource planning", "Continuous improvement", "StepStone Group policies", "Financial environment" ], "skillCount" : 17, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "_score" : 590.1564, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Finance", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c79bb74d8ee00a0942af8", "title" : "Administrative Assistant", "company" : "Holder Construction", "industry" : "Real Estate", "salary" : { "min" : 52000.0, "max" : 75000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Administrative Assistant in Ashburn, United States, adjusted for mid-seniority and the construction industry." }, "location" : "Ashburn, VA", "locations" : [ "Ashburn", "VA" ], "timestamp" : "2026-06-15T08:41:55.216", "fingerprint" : "0d20f89cc40b41aa5a7d6851d0b7f8fd7711d0cd3d7af79854109e9680079f27", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/holderconstruction/jobs/4283959009", "externalId" : "4283959009", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Ashburn", "state" : "Virginia", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "39.0297840,-77.4744148" } ], "locationText" : "Ashburn, Virginia, United States", "employmentType" : "FULL_TIME", "communicationSkills" : "Communication skills; Interpersonal skills", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "ABOUT US Holder Construction is a nationally recognized leader in the construction industry, consistently ranked among the top firms on ENR’s Top 400 Contractors list. We are a performance-driven company that believes in rewarding excellence and investing in our people. Our structured career development program empowers associates to grow quickly into expanded roles and responsibilities based on merit. With operations throughout the United States, we offer a highly competitive compensation and benefits package, including: Annual bonus program Paid time off Health, dental, vision, and life insurance 401(k)-retirement plan Night and swing shift differential pay for select roles We are looking for an Administrative Assistant to join our Operations team in Ashburn, VA. This is a full-time, in-person position. Key Responsibilities Accounts Payable: Process and manage vendor invoices, ensuring timely payments and accurate record-keeping. Cost Coding: Accurately code and track project costs, ensuring all expenses are recorded and categorized correctly. Communication: Liaise with vendors and internal teams to resolve any invoicing or cost-related queries. Documentation: Maintain and organize financial records and documentation. Support: Provide administrative support to other departments as needed. Qualifications Required: Proven experience in administrative roles, preferably with a focus on accounts payable and cost coding. Strong organizational skills and attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Excellent communication and interpersonal skills. Ability to work independently and as part of a team. Preferred: Familiarity with accounting software. Holder is committed to Equal Opportunity Employment (EOE). Substance abuse testing and a background screening is a condition of employment and Holder Construction does not sponsor applicants for immigration status or benefits.", "summaryDescription" : "Administrative Assistant at Holder Construction", "postedDate" : "2026-06-14T08:30:17.035", "createdAt" : "2026-06-14T08:30:17.035", "lastUpdated" : "2026-06-15T08:41:55.216", "ingestTimestamp" : "2026-06-14T08:30:17.035", "mongoId" : "6a2c79bb74d8ee00a0942af8", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 52000, "salaryAnnualMax" : 75000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "_score" : 589.3114, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Construction", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c79bb74d8ee00a0942af3", "title" : "Administrative Assistant", "company" : "Holder Construction", "industry" : "Real Estate", "salary" : { "min" : 48000.0, "max" : 65000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Administrative Assistant in Mooresville, NC, adjusted for mid-seniority and the construction industry." }, "location" : "Mooresville, IN", "locations" : [ "Mooresville", "IN" ], "timestamp" : "2026-06-15T09:36:09.015", "fingerprint" : "545cb4f50593accefa6635a5ad9e07b3bb4a1a3cb73cd7213b273fb800403810", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/holderconstruction/jobs/4266172009", "externalId" : "4266172009", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Mooresville", "state" : "Indiana", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "39.6128243,-86.3741600" } ], "locationText" : "Mooresville, Indiana, United States", "employmentType" : "FULL_TIME", "technicalSkills" : "Microsoft Office Suite", "professionalSkills" : [ "Cost coding", "Record-keeping" ], "hardSkillsList" : [ "Accounts payable", "Cost coding" ], "hardSkills" : [ { "name" : "Accounts payable", "level" : "intermediate" }, { "name" : "Cost coding", "level" : "intermediate" } ], "majorSkills" : "Accounts payable, Cost coding, Administrative support", "majorSkillsList" : [ "Accounts payable", "Cost coding", "Administrative support" ], "coreResponsibilities" : "Process vendor invoices, Manage vendor invoices, Ensure timely payments, Ensure accurate record-keeping, Code project costs, Track project costs, Record expenses, Categorize expenses, Liaise with vendors, Liaise with internal teams, Resolve invoicing queries, Resolve cost-related queries, Maintain financial records, Organize financial records, Maintain documentation, Organize documentation, Provide administrative support", "teamCollaboration" : "Internal teams", "domainKnowledge" : "Construction industry", "domainList" : [ "construction-industry" ], "domainSpecificKnowledge" : [ "Construction industry" ], "toolProficiency" : [ "Microsoft Word", "Microsoft Excel", "Microsoft Outlook" ], "communicationSkills" : "Interpersonal skills", "documentationSkills" : "Financial records; Documentation", "specialRequirements" : "Substance abuse testing, Background screening", "qualificationsBasic" : "Proven experience in administrative roles, Experience with accounts payable, Experience with cost coding, Organizational skills, Attention to detail, Proficiency in Microsoft Office Suite, Excellent communication skills, Excellent interpersonal skills, Ability to work independently, Ability to work as part of a team", "qualificationsPreferred" : "Familiarity with accounting software", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "ABOUT US Holder Construction is a nationally recognized leader in the construction industry, consistently ranked among the top firms on ENR’s Top 400 Contractors list. We are a performance-driven company that believes in rewarding excellence and investing in our people. Our structured career development program empowers associates to grow quickly into expanded roles and responsibilities based on merit. With operations throughout the United States, we offer a highly competitive compensation and benefits package, including: Annual bonus program Paid time off Health, dental, vision, and life insurance 401(k)-retirement plan Night and swing shift differential pay for select roles We are looking for an Administrative Assistant to join our Operations team in Indianapolis, IN. This is a full-time, in-person position. Key Responsibilities Accounts Payable: Process and manage vendor invoices, ensuring timely payments and accurate record-keeping. Cost Coding: Accurately code and track project costs, ensuring all expenses are recorded and categorized correctly. Communication: Liaise with vendors and internal teams to resolve any invoicing or cost-related queries. Documentation: Maintain and organize financial records and documentation. Support: Provide administrative support to other departments as needed. Qualifications Required: Proven experience in administrative roles, preferably with a focus on accounts payable and cost coding. Strong organizational skills and attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Excellent communication and interpersonal skills. Ability to work independently and as part of a team. Preferred: Familiarity with accounting software. Holder is committed to Equal Opportunity Employment (EOE). Substance abuse testing and a background screening is a condition of employment and Holder Construction does not sponsor applicants for immigration status or benefits.", "summaryDescription" : "Administrative Assistant at Holder Construction. Skills: Accounts payable, Cost coding, Administrative support. Process vendor invoices. 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"min" : 75000.0, "max" : 105000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Mid-level Federal Project Administrator in Charlotte, United States, adjusted for industry and company size." }, "location" : "United States-North Carolina-Charlotte", "locations" : [ "United States-North Carolina-Charlotte" ], "timestamp" : "2026-06-15T08:24:21.640", "fingerprint" : "731ddb6985bda96c79a8807efcb3e87cab1d7379fd95af03377d1dfc9a5385dc", "source" : "taleo", "language" : "en", "applyUrl" : "https://hdr.taleo.net/careersection/ex/jobdetail.ftl?job=784657", "externalId" : "784657", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Charlotte", "state" : "North Carolina", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "35.2272086,-80.8430827" } ], "locationText" : "Charlotte, North Carolina, United States", "employmentType" : "FULL_TIME", "technicalSkills" : "Newforma, SharePoint, Microsoft Project", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement", "Documentation coordination", "Information handling", "Project setup", "Project coordination", "Data entry", "Reporting" ], "hardSkillsList" : [ "Federal compliance", "Document control", "File structures", "Work plans", "Staffing metrics", "Status tracking", "Budgeting support", "Meeting minutes", "Action item tracking", "Access requests", "Site visits", "Resume preparation", "Project descriptions" ], "softSkillsList" : [ "Resourceful", "Independent" ], "hardSkills" : [ { "name" : "Federal compliance", "level" : "intermediate" }, { "name" : "Document control", "level" : "intermediate" }, { "name" : "File structures", "level" : "intermediate" }, { "name" : "Work plans", "level" : "intermediate" }, { "name" : "Staffing metrics", "level" : "intermediate" }, { "name" : "Status tracking", "level" : "intermediate" }, { "name" : "Budgeting support", "level" : "intermediate" }, { "name" : "Meeting minutes", "level" : "intermediate" }, { "name" : "Action item tracking", "level" : "intermediate" }, { "name" : "Access requests", "level" : "intermediate" }, { "name" : "Site visits", "level" : "intermediate" }, { "name" : "Resume preparation", "level" : "intermediate" }, { "name" : "Project descriptions", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Resourceful" }, { "name" : "Independent" } ], "majorSkills" : "Federal Project Support, Document Management, Project Management Support", "majorSkillsList" : [ "Federal Project Support", "Document Management", "Project Management Support" ], "coreResponsibilities" : "Provide administrative support for Federal projects, Support adherence to Federal requirements, Maintain awareness of Federal compliance requirements, Support proper handling of CUI, Track required training and access documentation, Assist teams with compliance readiness, Establish and maintain project records, Track and organize RFIs, Track and organize submittals, Track and organize change orders, Track and organize applications for payment, Track and organize field reports, Track and organize schedules, Track and organize closeout documentation, Prepare project file structures, Support transitions from pursuit to delivery, Maintain secure electronic project files, Maintain secure paper project files, Archive closed projects, Assist Project Managers with project setup, Assist Project Managers with project coordination, Assist Project Managers with administrative needs, Support development of project work plans, Support maintenance of project work plans, Support development of staffing metrics, Support maintenance of staffing metrics, Support development of status tracking, Support maintenance of status tracking, Generate project tracking tools, Generate project tracking logs, Generate project tracking reports, Maintain project tracking tools, Maintain project tracking logs, Maintain project tracking reports, Assist with basic budgeting support, Track project expenses, Enter project data, Report project expenses, Coordinate internal project meetings, Coordinate external project meetings, Schedule project meetings, Prepare meeting agendas, Prepare meeting minutes, Track action items, Follow up on action items, Process base access requests, Process site access requests, Process camera access requests, Maintain access request documentation, Support site visits, Coordinate site visit logistics, Distribute site visit reports, Prepare professional correspondence, Edit professional correspondence, Format professional correspondence, Prepare project reports, Edit project reports, Format project reports, Prepare presentations, Edit presentations, Format presentations, Prepare project documentation, Edit project documentation, Format project documentation, Proofread materials for clarity, Proofread materials for 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"domainSpecificKnowledge" : [ "Federal compliance", "Controlled Unclassified Information (CUI)", "Federal processes", "Federal requirements", "Federal project environments", "Federal documentation standards" ], "toolProficiency" : [ "Newforma", "Bluebeam Revu", "SpecsIntact", "SharePoint", "Microsoft Project", "Primavera P6" ], "communicationSkills" : "Professional correspondence; Project reports; Presentations", "documentationSkills" : "Document control; Project documentation; Federal documentation", "problemSolvingSkills" : "Finding answers independently", "specialRequirements" : "U.S. citizenship required", "qualificationsBasic" : "U.S. citizenship required", "qualificationsPreferred" : "5 years of experience supporting Federal projects, Working knowledge of Federal project environments, Understanding of Federal compliance expectations, Proven ability to manage multiple projects, Prior experience in a Federal Project Administrator role, Familiarity with base access processes, Familiarity with site coordination, Familiarity with Federal documentation standards", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? Watch Our Story: ' https://www.hdrinc.com/our-story' Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world. At HDR, our employee‑ownership model shapes everything we do, including how we support and care for our people. Our diverse service lines, including Water, Architecture, Building Engineering Services, Field Services, Power, Waste, Industrial, and Transportation reflect our commitment to shaping resilient, sustainable, and forward‑thinking communities around the world. Across these disciplines, our teams design and deliver solutions that safeguard public health, enhance quality of life, power innovation, and drive responsible growth. Whether advancing clean water, creating healing and learning environments, engineering next‑generation facilities, or building the infrastructure that moves people and energy, our work is rooted in technical excellence and a shared sense of purpose. Our employee‑owners collaborate across specialties, combining creativity, precision, and deep expertise to solve the most complex challenges facing our clients and communities. HDR is looking for a Federal Project Administrator to join our Charlotte, NC office. The Federal Project Administrator provides high level administrative and Federal compliance focused project support, ensuring projects are well organized, accessible, and aligned with Federal requirements. The role supports multiple Project Managers and project teams and serves as a trusted resource for Federal processes, controlled information, and documentation coordination. This is a hands on, fast paced role best suited for someone who is proactive, resourceful, and comfortable finding answers independently while working collaboratively across teams. Day-to-day duties will include the following: Federal Project & Compliance Support • Provide administrative support for Federal projects across planning, design, and construction phases • Support adherence to Federal requirements related to documentation, security, and information handling • Maintain awareness of Federal compliance requirements impacting project administration • Serve as a knowledgeable resource for Controlled Unclassified Information (CUI), including: o Supporting proper handling, storage, and transmission o Tracking required training and access documentation o Assisting teams with compliance readiness Project Information & Document Management • Establish and maintain project records in Newforma to ensure accurate document control and tracking • Track and organize RFIs, submittals, change orders, applications for payment, field reports, schedules, and closeout documentation • Prepare project file structures and support transitions from pursuit to active delivery • Maintain secure, organized electronic and paper project files and archive closed projects in accordance with Federal and HDR requirements Project Management Support • Assist Project Managers with project setup, coordination, and ongoing administrative needs • Support development and maintenance of project work plans, staffing metrics, and status tracking • Generate and maintain project tracking tools, logs, and reports • Assist with basic budgeting support, including tracking, data entry, and reporting Meetings, Coordination & Communication • Coordinate internal and external project meetings, including scheduling, agendas, and meeting minutes • Track action items and follow up to support timely completion • Process base, site, and camera access requests and maintain related documentation • Support site visits by coordinating logistics and distributing reports Writing, Editing & Presentation Support • Prepare, edit, and format professional correspondence, reports, presentations, and project documentation • Proofread materials for clarity, accuracy, grammar, and formatting • Assist with resumes, project descriptions, and other standard Federal project materials • Ensure documents align with HDR and client formatting standards U.S. citizenship required due to Federal client contract requirements Preferred Qualifications • 5 years of experience supporting Federal projects in an administrative or project support capacity • Working knowledge of Federal project environments and administrative requirements • Strong understanding of Federal compliance expectations, including CUI fundamentals • Proven ability to manage multiple projects with minimal direction • Strong organizational, follow through, and communication skills • Prior experience in a Federal Project Administrator or Project Coordinator role • Experience with tools such as Newforma, Bluebeam Revu, SpecsIntact, SharePoint, and Microsoft Project and/or Primavera P6 • Familiarity with base access processes, site coordination, and Federal documentation standards • Comfort working in a highly collaborative, multi-project management environment and with teams in other locations, local candidates are preferred *LI-SM1", "summaryDescription" : "Federal Project Administrator at HDR. Skills: Federal Project Support, Document Management, Project Management Support. Provide administrative support for Federal projects. Support adherence to Federal requirements", "createdAt" : "2026-06-14T01:10:17.856", "lastUpdated" : "2026-06-15T08:24:21.640", "ingestTimestamp" : "2026-06-14T01:10:17.856", "mongoId" : "6a2ccc9e74d8ee00a0a27bbe", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 75000, "salaryAnnualMax" : 105000, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ "Federal compliance", "Document control", "File structures", "Work plans", "Staffing metrics", "Status tracking", "Budgeting support", "Meeting minutes", "Action item tracking", "Access requests", "Site visits", "Resume preparation", "Project descriptions", "Resourceful", "Independent", "Federal Project Support", "Document Management", "Project Management Support", "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement", "Documentation coordination", "Information handling", "Project setup", "Project coordination", "Data entry", "Reporting", "Closeout documentation", "Controlled Unclassified Information (CUI)", "Federal processes", "Federal requirements", "Federal project environments", "Federal documentation standards", "Newforma", "Bluebeam Revu", "SpecsIntact", "SharePoint", "Microsoft Project", "Primavera P6" ], "skillCount" : 42, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "_score" : 574.43146, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Government", "llmIndustryConfidence" : 0.95 }, { "id" : "68fe55f970f0b99d5871fd7f", "title" : "GM Administrative Assistant", "company" : "Amazon.com Services LLC", "industry" : "Administrative Support, fulfillment ops", "salary" : { "min" : 43900.0, "max" : 79800.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Shreveport, Louisiana, USA", "locations" : [ "Shreveport, Louisiana, USA" ], "timestamp" : "2026-06-16T00:29:20.590", "fingerprint" : "a474a06248ade6fbccc898843dfffcf01a9642ef17350f336c3222cdef15066d", "source" : "amazon", "language" : "en", "applyUrl" : "https://account.amazon.com/jobs/3099727/apply", "externalId" : "866c8e35-49b0-465b-87a2-9d2c588590da", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Shreveport", "state" : "Louisiana", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "32.5135356,-93.7477839" } ], "locationText" : "Shreveport, Louisiana, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "High school or equivalent", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "Senior", "technicalSkills" : "Microsoft Office Suite", "professionalSkills" : [ "Administrative support", "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement" ], "hardSkillsList" : [ "Calendar management", "Travel arrangements", "Expense reporting", "Document management", "Meeting coordination" ], "hardSkills" : [ { "name" : "Calendar management", "level" : "intermediate" }, { "name" : "Travel arrangements", "level" : "intermediate" }, { "name" : "Expense reporting", "level" : "intermediate" }, { "name" : "Document management", "level" : "intermediate" }, { "name" : "Meeting coordination", "level" : "intermediate" } ], "majorSkills" : "Administrative support, Process management, Cross-functional coordination", "majorSkillsList" : [ "Administrative support", "Process management", "Cross-functional coordination" ], "coreResponsibilities" : "Manage complex calendars, Coordinate domestic and international travel, Process expense reports, Manage team space, Organize team events, Assist with onboarding new team members, Maintain team distribution lists, Manage and track team inventory, Handle confidential information, Support operational processes, Improve team processes", "teamCollaboration" : "Cross-functional teams; External vendors; Internal stakeholders", "toolProficiency" : [ "Microsoft Office Suite", "Amazon systems" ], "communicationSkills" : "Written communication; Verbal communication", "documentationSkills" : "Document management", "problemSolvingSkills" : "Problem-solving", "qualificationsBasic" : "High school or equivalent, 5+ years of experience in an administrative role, Experience with calendar management, Experience with travel arrangements, Experience with expense reporting", "qualificationsPreferred" : "Associate's or Bachelor's degree, Experience with Amazon systems, Experience with Microsoft Office Suite", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "The Administrative Assistant will support the General Manager and fulfillment center Operations team. The successful candidate will be highly organized, extremely detail oriented, self-motivated, able to handle confidential information, as well as a demonstrated ability to respond effectively to changing workloads and priorities. Must have the ability to communicate well and to manage multiple assignments and people simultaneously. Other responsibilities will include: Responsibilities Include: - Manage and complete expense reports for General Manager, Senior Leader(s) if applicable, and yourself as needed. - Maintaining schedules, planning events, coordinating meetings, and conferences for the Fulfillment Center Staff - Own and manage conference room coordination and room calendar management - Conduct clerical duties, including filing, full office management, responding to emails, preparing documents and presentations using graphics, graphs, and internal information and platforms - Typing meeting notes, creating conference agendas and minor content curriculum creation - Scheduling cost effective travel arrangements which include: airfare/hotel/ground transportation for General Manager, and Senior Leader(s) as needed - Assist with internal communications for associates and leadership among multiple platforms, interfaces, and programs - Work with outside vendors to coordinate upkeep, and maintenance of the Fulfillment Center - Run work-related errands as needed - Think and plan ahead, delegate responsibilities appropriately and manage time effectively - Compile team goals, track and help drive completion of key deliverables. - Management of complex calendars and scheduling with diplomacy and discretion - Coordinate closely with Workforce Management, Recruiting, Maintenance, Human Resources, and other teams within the FC - Serve as representative on department team-building activities and peer recognition Basic Qualifications: - 1+ years of working with computers and Microsoft Office products and applications experience - Can lift up to 49 pounds, stand/walk during shifts lasting up to 12 hours, and be able to frequently push, pull, squat, bend, and reach - High school or equivalent - Work 40 hours/week, and overtime as required - Work a flexible schedule/shift/work area, including weekends, nights, and/or holidays - Are 18 years of age or older - 2+ years of senior level leadership support, or 2+ years of executive assistant experience - 1+ year experience with event planning or project management Preferred Qualifications: - Associate's degree, or Bachelor's degree - Knowledge of analytic tools - Experience communicating to senior management and customers verbally and in writing - Ability to learn organizational structure and the objectives of the team Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status. Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner. Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $43,900/year in our lowest geographic market up to $79,800/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit https://www.aboutamazon.com/workplace/employee-benefits . This position will remain posted until filled. Applicants should apply via our internal or external career site.", "summaryDescription" : "GM Administrative Assistant at Amazon.com Services LLC. Skills: Administrative support, Process management, Cross-functional coordination. Manage complex calendars. Coordinate domestic and international travel", "postedDate" : "2026-06-14T19:49:56.114", "createdAt" : "2026-06-14T19:49:56.114", "lastUpdated" : "2026-06-16T00:29:20.590", "ingestTimestamp" : "2026-06-14T19:49:56.114", "mongoId" : "68fe55f970f0b99d5871fd7f", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "sourceUrl" : "https://account.amazon.com/jobs/3099727/apply", "salaryAnnualMin" : 43900, "salaryAnnualMax" : 79800, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Calendar management", "Travel arrangements", "Expense reporting", "Document management", "Meeting coordination", "Administrative support", "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement", "Microsoft Office Suite", "Amazon systems" ], "skillCount" : 14, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 1.0, "_score" : 572.35815, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Logistics", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c7da674d8ee00a09504a6", "title" : "Technical Assistant-Administration", "company" : "Systemiq", "industry" : "Consulting", "salary" : { "min" : 1.2E8, "max" : 1.8E8, "currency" : "IDR", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "The estimation is based on the mid-seniority level for a Technical Assistant-Administration role in Banyuwangi, Indonesia, within the Climate Tech industry, adjusted for local market data." }, "location" : "Banyuwangi, Indonesia", "locations" : [ "Banyuwangi", "Indonesia" ], "timestamp" : "2026-06-16T05:17:43.135", "fingerprint" : "4be207332a7ecf354b1f8eab8fec3d22b74b0cbd2cdb9c269f2ba493c9e7a2f9", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.eu.greenhouse.io/systemiq/jobs/4873481101", "externalId" : "4873481101", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Banyuwangi", "country" : "Indonesia", "continent" : "as", "source" : "llm", "workMode" : "onsite", "geo" : "-8.3325711,114.1415790" } ], "locationText" : "Banyuwangi, Indonesia", "employmentType" : "CONTRACT", "minimumEducation" : "Bachelor's", "experienceMinYears" : 3, "technicalSkills" : "MS Excel", "professionalSkills" : [ "Budgeting", "Reporting", "Logistics", "Programme support", "Data management" ], "hardSkillsList" : [ "Documentation management" ], "hardSkills" : [ { "name" : "Documentation management", "level" : "intermediate" } ], "majorSkills" : "Waste Operations Administration", "majorSkillsList" : [ "Waste Operations Administration" ], "coreResponsibilities" : "Prepare activity budgets, Track activity budgets, Maintain administrative documentation, Maintain filing systems, Support reporting, Provide logistical support, Maintain programme records, Support data management, Support operational documentation", "domainKnowledge" : "Solid waste service development", "domainList" : [ "solid-waste-service-development" ], "domainSpecificKnowledge" : [ "Solid waste service development" ], "toolProficiency" : [ "MS Excel" ], "documentationSkills" : "Administrative documentation; Operational documentation", "qualificationsBasic" : "S1 degree in relevant field, 3 years of relevant experience, Experience in administration, Experience in budgeting, Experience in reporting, Experience in logistics, Experience in programme support, Organisational skills, Good MS Excel skills, Good data management skills, Good written Bahasa Indonesia skills, Ability to manage documentation accurately, Ability to manage documentation consistently, Willingness to be based in Banyuwangi", "qualificationsPreferred" : "Experience supporting donor-funded programmes, Experience supporting government programmes", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Company Description: Systemiq is the system change company, working to accelerate the transition to a net-zero, nature-positive and more inclusive economy. As a certified B Corp, we partner with business, finance, policymakers and civil society to transform five interconnected systems: energy, nature and food, materials and circularity, sustainable finance, and urban transformation. We bring together strategy, policy, market design and capital mobilisation to deliver tangible results in the real economy. Founded in 2016, Systemiq has grown to a global team of more than 300 people across Brazil, France, Germany, Indonesia, Kenya, the Netherlands, the UK and the US, united by a singular focus on sustainability. Technical Assistant- Waste Operations Administration Banyuwangi Hijau Programme Location: Banyuwangi, Indonesia Initial contract: 3-month fixed-term contract, with potential extension subject to programme needs and performance Expected programme period: July 2026 to December 2027 Level: Technical Assistant Background Banyuwangi Hijau is a partnership programme with the Banyuwangi Government to accelerate solid waste service development across the regency. Effective programme implementation requires strong administrative, financial, logistical, and reporting support across Waste Operations activities. Role Purpose The Technical Assistant, Administration will support the administrative, financial, logistical, and reporting requirements of Waste Operations activities. Key Responsibilities Prepare and track activity budgets. Maintain accurate administrative documentation and filing systems. Support reporting in line with Systemiq and donor requirements. Provide logistical support for field activities, meetings, and workshops. Maintain audit-ready programme records. Support data management and operational documentation activities. Requirements Candidates should have: An S1 degree in a relevant field. At least 3 years of relevant experience. Experience in administration, budgeting, reporting, logistics, or programme support. Strong organisational skills and attention to detail. Good MS Excel and data management skills. Good written Bahasa Indonesia skills. Ability to manage documentation accurately and consistently. Willingness to be based in Banyuwangi. Experience supporting donor-funded or government programmes would be an advantage. Diversity & Inclusion At Systemiq, we absolutely believe diverse perspectives are essential to driving system change. We are committed to creating an inclusive workplace where people feel respected, supported and able to do their best work. Click here to view our Data Policy.", "summaryDescription" : "Technical Assistant-Administration at Systemiq. Skills: Waste Operations Administration. Prepare activity budgets. Track activity budgets", "postedDate" : "2026-06-14T21:30:36.622", "createdAt" : "2026-06-14T21:30:36.622", "lastUpdated" : "2026-06-16T05:17:43.135", "ingestTimestamp" : "2026-06-14T21:30:36.622", "mongoId" : "6a2c7da674d8ee00a09504a6", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "200k+", "hasSalary" : false, "allSkills" : [ "Documentation management", "Waste Operations Administration", "Budgeting", "Reporting", "Logistics", "Programme support", "Data management", "Solid waste service development", "MS Excel" ], "skillCount" : 9, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.8888889, "_score" : 565.296, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Climate Tech", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2cd24774d8ee00a0a3405c", "title" : "Senior Administrative Project Coordinator - Architecture", "company" : "HDR", "salary" : { "min" : 75000.0, "max" : 105000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline adjusted for senior role, industry, and location in Raleigh, NC." }, "location" : "United States-North Carolina-Raleigh", "locations" : [ "United States-North Carolina-Raleigh" ], "timestamp" : "2026-06-16T03:53:11.637", "fingerprint" : "d6729495f30f8c1084fe5352d16e414378bb43d55f6e17c7fbd373de3c9a2f99", "source" : "taleo", "language" : "en", "applyUrl" : "https://hdr.taleo.net/careersection/ex/jobdetail.ftl?job=784078", "externalId" : "784078", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Raleigh", "state" : "North Carolina", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "35.7803977,-78.6390989" } ], "locationText" : "Raleigh, North Carolina, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "Senior", "coreResponsibilities" : "Assist leadership with executive administrative support, Prepare operating plans and special reports, Execute electronic signatory procedures, Maintain record of assigned workstations, Coordinate with internal I. T. team, Manage communications, Schedule and prepare materials for meetings, Assist with coordination of internal staff events, Support employee engagement committees, Oversee reception desk coverage, Ensure back-up for administrative team members, Participate in monthly meetings with area leadership, Support Principals with administrative tasks, Schedule and coordinate weekly Studio Meetings, Support Studio Design Series, Spearhead events to support Studio Culture, Manage Studio Purchase Card, Manage Incidental Requisitions, Exhibit professionalism with clients, Perform other duties as needed, Organize, process, and follow up on Construction Administration, Track Construction Administration processes, Track subconsultant RFI and Submittal responses, Administer timely return of correspondences, Apply company quality assurance guidelines, Manage project documents, Work with Architecture Project Managers, Work with project teams, Act as Quality Coordinator for North Carolina offices, Schedule ongoing project reviews, Manage documentation of project reviews, Assign reviewers for project reviews, Document quarterly quality review checks, Assist Project Manager with project development activities, Assist Project Manager with project initiation activities, Assist Project Manager with project planning activities, Assist Project Manager with project execution activities, Assist Project Manager with project closeout activities, Produce written materials, Proofread written materials, Format written materials, Organize written materials, Create paper files, Maintain paper files, Create electronic files, Maintain electronic files, Order insurance, Monitor insurance certificates, Facilitate subconsultant procurement process, Coordinate meetings and presentations, Produce project guides, Produce meeting minutes, Produce project invoices, Produce numerical data, Produce reports, Produce project specifications, Produce correspondence", "domainKnowledge" : "Architecture practice", "domainList" : [ "architecture-practice" ], "domainSpecificKnowledge" : [ "Architecture practice" ], "toolProficiency" : [ "Newforma software" ], "qualificationsBasic" : "US Citizenship required", "qualificationsPreferred" : "7 years related experience, Experience in Engineering, Architecture, or Construction industry, Comfortable handling confidential information", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? Watch Our Story: ' https://www.hdrinc.com/our-story' Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world. We believe architecture is more than designing buildings, it’s about providing solutions to societal challenges and creating stronger, more vibrant communities. As part of our Architecture practice at HDR, you’ll contribute to the design and delivery of spaces and experiences that advance community well-being around the world. From healing environments and learning spaces to research labs and civic landmarks and infrastructure, your work will directly influence how individuals experience the world around them. We bring together architects, planners, designers, and technical experts to solve complex design challenges with creativity, curiosity, and collaboration. From championing design excellence with an emphasis on resilience and sustainability to pioneering innovative building technologies, your contributions will leave a lasting impact on the built environment. This isn’t just a job, it’s a chance to drive meaningful change and help define the future of our communities. In the role of Senior Administrative Project Coordinator in our Raleigh Architecture studio, you’ll have responsibility for general administrative functions as well as project coordinator functions. General Administrative responsibilities are for the Raleigh office and include: • Assist the leadership with executive administrative support, and preparation of operating plans and other special reports • Execute electronic signatory procedures for contracts, proposals, and business forms • Maintain a record of assigned workstations in the office and coordinate with internal I.T. team when staff relocate to new workstations • Manage communications, including SharePoint site, scheduling and preparing materials for meetings • Assist with the coordination of internal staff events • Support employee engagement committees • Oversee reception desk coverage and ensure back-up for other administrative team members as needed • Participate in monthly meetings with area leadership • Help support Principals with Administrative tasks such as: Scheduling and coordinating weekly Studio Meetings, Supporting Studio Design Series • Spearheading events to support Studio Culture, and Manage Studio Purchase Card and Incidental Requisitions. • Exhibit professionalism with clients (internal and external). • Perform other duties as needed Project Coordinator responsibilities are for the Raleigh office unless stated otherwise and include: • Work with multiple Project Architects to organize, process, and follow up on Construction Administration tasks via Newforma software. • Help track Construction Administration processes, subconsultant RFI and Submittal responses, and help administer timely return of all correspondences to the Contractor/Owner. • Apply company quality assurance guidelines and procedures for project document management. • Work with multiple Architecture Project Managers and project teams as needed. • Act as Quality Coordinator for (2) North Carolina offices (Raleigh and Charlotte) which includes scheduling ongoing project reviews, managing documentation of said reviews, scheduling, assigning reviewers and documenting quarterly quality review checks. • Assist Project Manager with a variety of project development, initiation, planning, execution, and closeout activities. • Produce, proofread, format and/or organize a variety of written materials such as project guides, meeting minutes, project invoices, numerical data, reports, project specifications, correspondence and other documentation. • Create and maintain paper and electronic files. • Order insurance and monitor insurance certificates. • Facilitate subconsultant procurement process. • Assist with and help coordinate meetings and presentations. • Help support Principals with Administrative tasks such as: Scheduling and coordinating weekly Studio Meetings, Supporting Studio Design Series, • Spearheading events to support Studio Culture and Manage Studio Purchase Card and Incidental Requisitions. • Exhibit professionalism with clients (internal and external). • Perform other duties as needed. Preferred Qualifications • A minimum of 7 years related experience • Previous professional experience in the Engineering, Architecture, or Construction industry in a similar capacity • Comfortable handling confidential information • Excellent written and verbal communication skills • Solid interpersonal skills • Strong time management skills and ability to prioritize • Highly organized with exceptional attention to detail Due to client contract requirements US Citizenship is required. ", "summaryDescription" : "Senior Administrative Project Coordinator - Architecture at HDR. Assist leadership with executive administrative support. 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We have developed strategic cooperative partnerships with leading ocean carriers and logistics service providers such as COSCO Shipping, Maersk Line, Sinotrans, etc. We are seeking a detail-oriented and proactive bilingual Administrative Assistant to support our warehouse operations. This role will play a key part in ensuring smooth daily operations by handling administrative tasks, coordinating with internal teams, and assisting with inventory and logistics documentation. Key Responsibilities: - Provide administrative support to warehouse management, including data entry, filing, and maintaining records. - Assist with preparing shipping/receiving documentation (BOLs, invoices, packing lists). - Monitor and update inventory records in warehouse management systems (WMS/ERP). - Coordinate with logistics teams, carriers, and suppliers on shipment scheduling. - Support HR functions for the warehouse, such as onboarding paperwork, timekeeping, and attendance records. - Handle office supplies, equipment, and basic facility needs for the warehouse office. - Assist in compliance with safety, quality, and operational procedures. Qualifications: Associate’s or Bachelor’s degree preferred. At least 1 year of administrative or warehouse/logistics experience preferred. Strong computer skills, especially Microsoft Office (Excel, Word, Outlook). Experience with Warehouse Management Systems (WMS) or ERP is a plus. Excellent organizational skills and attention to detail. Strong communication skills in both English and Chinese are required Ability to work in a fast-paced warehouse environment. Job Type: Full-time Pay rate: $18-$20/hr Benefits: 401(k) Dental insurance Health insurance Paid time off Vision insurance", "summaryDescription" : "Administrative Assistant (Bilingual in Mandarin) at YQN. Skills: Logistics documentation, Inventory records, Shipment scheduling. Provide administrative support. 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As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? Watch Our Story: ' https://www.hdrinc.com/our-story' Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world. We believe building engineering is more than systems and structures, it’s about powering progress and enabling innovation. As part of HDR’s Building Engineering Services Group, you’ll help design the critical infrastructure that supports the digital age and shapes the spaces where people work, connect, and thrive. From high-performance data centers driving the future of AI to dynamic commercial environments, your work will directly support technological advancement, sustainability, and human experience. 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As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? Watch Our Story: ' https://www.hdrinc.com/our-story' Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world. We believe building engineering is more than systems and structures, it’s about powering progress and enabling innovation. As part of HDR’s Building Engineering Services Group, you’ll help design the critical infrastructure that supports the digital age and shapes the spaces where people work, connect, and thrive. From high-performance data centers driving the future of AI to dynamic commercial environments, your work will directly support technological advancement, sustainability, and human experience. 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