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We are a vibrant, mission-driven community where every employee is valued and supported. Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person—mind, body, and spirit. Here, you will find a deep sense of belonging, a culture that prioritizes well-being, and the opportunity to grow your career while being a force for good in the world. Whether contributing to world-class research, shaping the student experience, or supporting the University’s mission in other ways, you will be part of a dedicated team working to make a meaningful impact on campus and beyond. At Notre Dame, your work matters, and so do you! Located within the [School of Architecture](https://architecture.nd.edu/), this position’s primary focus is to provide comprehensive administrative support to the academic operations of the School’s three graduate degree programs. The successful candidate will serve as a visibly identifiable, primary point of contact for both current and prospective graduate students. Furthermore, this role provides direct support to faculty and students in the logistical planning of studio travel (including group domestic and international travel), as well as coordinating complex travel logistics for jury critics invited to review student work on campus. The ideal candidate will be highly adaptable, genuinely enjoy working in a fast-paced environment, and consistently deliver high-quality results during fast-paced work cycles. Because academic schedules and travel logistics are dynamic, this individual must possess exceptional flexibility and a willingness to pivot seamlessly when project priorities shift. Essential Duties & Responsibilities * Graduate Studies Support: Provide dedicated administrative support for graduate student processes, including admissions, onboarding, relocation, financial fellowships, and stipends. * Faculty & Course Logistics: Act as the primary faculty point of contact for graduate courses, delivering logistical support related to studio travel, the coordination of jury critics, and the calendaring of room assignments. * Records Management: Ensure the systematic digital collection of student work and academic course content at the conclusion of each semester. * Summer Program Management: Manage the School's high school Career Discovery Program for two weeks during the summer, working closely and collaboratively with the faculty lead, teaching assistants, and program participants. * Student Communications: Prepare and distribute general academic-related communications to the School’s student body. Key Attributes for Success * Agility & Flexibility: Highly flexible with a proven willingness to pivot strategies and shift focus when needed to meet the evolving demands of the School. * Thrives in a Fast-Paced Environment: Enjoys and excels in navigating fast-paced work, maintaining accuracy and professionalism even under tight deadlines or changing circumstances. * Service-Oriented: Presents a welcoming, helpful demeanor as the visible face of the graduate program for students, faculty, and visiting critics. ## Qualifications * Education Qualifications : Bachelor’s degree (4 years) or 5 to 6 years experience * Skill Qualifications : Google Suite, Adobe, ability to work collaboratively * Preferred Qualifications : University systems (Banner/Slate/Concur/Financial Toolkit) ## Additional Information Application Deadline to Apply : June 22, 2026 Hiring Pay Range : Up to $50,000 | Commensurate with experience Required Documents : Resume & Cover Letter The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, genetic information, or age in employment. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and complies with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a). 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About SMU SMU’s more than 12,000 diverse, high-achieving students come from all 50 states and over 80 countries to take advantage of the University’s small classes, meaningful research opportunities, leadership development, community service, international study and innovative programs. SMU serves approximately 7,000 undergraduates and 5,000 graduate students through eight degree-granting schools: Dedman College of Humanities and Sciences , Cox School of Business , Lyle School of Engineering , Meadows School of the Arts , Simmons School of Education and Human Development , Dedman School of Law , Perkins School of Theology and Moody School of Graduate and Advanced Studies . SMU is data driven, and its powerful supercomputing ecosystem – paired with entrepreneurial drive – creates an unrivaled environment for the University to deliver research excellence. Now in its second century of achievement, SMU is recognized for the ways it supports students, faculty and alumni as they become ethical, enterprising leaders in their professions and communities. SMU’s relationship with Dallas – the dynamic center of one of the nation’s fastest-growing regions – offers unique learning, research, social and career opportunities that provide a launch pad for global impact. SMU is nonsectarian in its teaching and committed to academic freedom and open inquiry. About the Department: The Academic Support Program Specialist will be a part of the Academic Skill Development staff, a group of academic counselors/learning specialists who work with all undergraduate students and provide academic support services. ASD is a department within Student Academic Engagement and Success (SAES). About the Position: This role is an on-campus, in-person position. The Academic Support Program Specialist specializes in supporting the implementation of academic support initiatives for academically at-risk students. This role coordinates communication strategies and designs and implements programming that promotes students’ academic progress. The Academic Specialist maintains thorough and accurate records and prepares and distributes annual reports. In addition, the position collaborates with Student Affairs to support new student orientation programs and partners with the University Advising Center and Hegi Career Center to plan events that increase student awareness and declaration of SMU majors and minors that lead to purpose and career exploration. Essential Functions: Manage an academically at-risk student group. With the support of the ASD director, create summer communication efforts for students and families. Design and implement programs and services intended to facilitate these students' academic progress including summer programming. Reporting: Develop and utilize dashboards and queries to monitor student progress throughout the semester. Maintain accurate student records and notes for academically at-risk students in MyHilltop and use referrals. Create and distribute annual reports with recommendations. Support the implementation of additional academic support initiatives as identified by ASD Director or SAES leadership. Host academic workshops as needed. Partner with Student Affairs Orientation and Transition Department for the design and implementation of academic explorations for first year and transfer students each fall and spring semester. Assist with marketing the Red, Blue, and You podcast series to incoming students and families. Represent ASD at tabling and admissions events. Plans and executes programming/events by managing logistics, coordinating with speakers, reserving spaces, catering, and arranging other accommodations. Creates and posts marketing materials. Oversee an academic event in collaboration with the University Advising Center and academic schools to ensure students are aware of their four-year degree plan and increase exposure to SMU majors and minors. Communication: Communicate with students about academic concerns. Monitors ASD departmental email account. Maintain regular communication with students and parents who were identified at-risk within their first-year at SMU. Serve on at least 1 SAES committee and perform all other duties as directed by ASD Director. Education and Experience: Bachelor’s degree is required. Master's degree is preferred A minimum of 2 years of experience is required. Experience working with parents/families in stressful situations is required. Experience in a university learning assistance program or counseling/teaching/advising at the secondary or post-secondary level, and working with academically under-performing college students from a variety of backgrounds is preferred. Experience working with Microsoft Office, Canvas, PeopleSoft, Slate or other CRMa's is preferred. Knowledge, Skills and Abilities: Candidate must demonstrate strong interpersonal and verbal communication skills, with the ability to communicate broadly across the University and develop and maintain effective relationships with a wide range of constituencies. Must also demonstrate strong written communication skills. Candidate must possess strong problem-solving skills with the ability to identify and analyze problems, as well as devise solutions. Must also have strong organizational, planning and time management skills. Candidate must be available to work some evening and weekend commitments required to accommodate new student orientation Physical and Environmental Demands: Sit for long periods of time Stand Walk for long distances Deadline to Apply: Applications submitted by May 18th, 2026 will receive priority consideration. The deadline to apply is June 2, 2026. EEO Statement SMU is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity and expression. Benefits: SMU offers staff a broad, competitive array of health and related benefit s. In addition to traditional benefits such as health, dental, and vision plans, SMU offers a wide range of wellness programs to help attract, support, and retain our employees whose work continues to make SMU an outstanding education and research institution. SMU is committed to providing an array of retirement programs that benefit and protect you and your family throughout your working years at SMU and, if you meet SMU's retirement eligibility criteria, during your retirement years after you leave SMU. The value of learning at SMU isn't just about preparing our students for the future. 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The Aviation Institute of Maintenance (AIM), established in 1969, is a premier institution dedicated to advancing the field of aviation maintenance through exceptional education and training. With 15 campuses nationwide, AIM is a cornerstone in the aviation industry, accounting for 20% of all students attending FAA-certified Airframe CampusNexus experience a plus Willingness to work flexible hours and travel occasionally Preferred Certifications NCATT AET Certification FCC General Radiotelephone Operator License Why Join Us? Lead a nationally recognized training program with industry relevance Work in a collaborative, mission-driven environment focused on student success Competitive compensation and comprehensive benefits Continuous professional development opportunities Make a lasting impact on the future of aviation maintenance Work Schedule: This position is predominantly a daytime schedule but requires a flexibility to be available to our evening students, and community events. What We Offer We are proud to offer a competitive compensation package that supports your personal and professional well-being. Full-time employees are eligible for: 401(k) with company match Comprehensive health, dental, and vision insurance available first day of employment Life insurance options Paid parental leave Paid time off (PTO) to promote work-life balance Tuition reimbursement for continued education Employee Assistance Program (EAP) for personal and professional support We are committed to fostering a workplace that values integrity, growth, and student success. Apply today to join the team at Aviation Institute of Maintenance and help train the next generation of A&P mechanics. AIM is a proud equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status, or any other characteristic protected by applicable law. 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As a rapidly growing and highly successful company, Unitek is also a great place to pursue a rewarding and challenging career. We offer a competitive salary, generous benefits, unlimited growth potential, and a collegiate work environment. We are looking for an Academic Administrative Assistant to join our team. This position will be coordinating and balancing the needs of a diverse student population and faculty, and managing multiple medical materials, personnel files, and excel files. 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As one of the nation’s leading treatment providers for eating disorders and mood, anxiety, and trauma-related conditions, we bring innovative, evidence-based, and deeply compassionate care to patients across the country. With multiple locations nationwide and extensive virtual programming, we meet patients exactly where they are and help them move toward lasting recovery. Founded in 2008 by renowned psychiatrists and psychologists, ERC Pathlight now supports more than 6,000 patients each year. And as the need for world-class mental health care continues to rise, our commitment is stronger than ever: to expand access, elevate the standard of care, and empower every patient to rebuild their life with dignity and hope. Why Join Us When you join ERC Pathlight, you become part of a team that shows up every day to make a real difference. You’ll work alongside passionate clinicians, dedicated support staff, and mission-driven leaders who believe in collaboration, growth, and doing the right thing—always. Here, your work matters. Your ideas matter. You matter. If you’re energized by purpose, motivated by impact, and ready to help transform the future of mental health treatment, you belong here. Come build hope. Come save lives. Come grow with us. What you’ll be doing: Schedule: PRN (as-needed). Working onsite at Eating Recovery Center and Pathlight's adult IOP, PHP and residential facility in Chicago, IL. The Program Coordinator (PC I, PC II, PC III) is responsible for providing direct care and supervision to patients within inpatient, residential, and partial hospitalization levels of care at ERC Pathlight. Program Coordinators maintain a safe, structured, and therapeutic milieu while supporting the implementation of individualized treatment plans. PCs provide patient supervision, maintain structure and boundaries, support therapeutic programming, assist with mealtime support, and complete required documentation. Level placement (I, II, III) is determined based on education, experience, and demonstrated competency. Essential duties and responsibilities: Milieu Management Maintain daily program structure by following the established schedule Complete observation rounds and safety checks as ordered by physician Support patients with de-escalation and implementation of coping skills per treatment plan Conduct room and luggage searches Supervise fresh air breaks and mindful movement exposures Provide ongoing bathroom monitoring Obtain and document patient vital signs, weights, and urine specific gravity (as applicable by location/program) Group Facilitation Participate in facilitation of therapeutic groups Complete required EHR documentation related to group facilitation Support group-based social activities and meal outings Meal Support Participate in all meals and snacks with patients Provide meal support using coaching and skills aligned with the treatment team Complete timely and accurate meal-related documentation Support dietitians in preparation for Nutrition and Cooking Groups Ensure adherence to individualized meal plans and allergy-safety protocols Support restaurant outings as needed Administrative comprehensive medical, dental, and vision coverage; generous Paid Time Off; Parental Leave benefits; Retirement benefits; and tuition reimbursement to help you continue growing in your career. 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Supports the University Honors Program in managing student records, events, and data.", "teamCollaboration" : "Coordinate and facilitate RLSH and H & S staff and student workers/leaders.", "projectManagementSkills" : [ "planning", "orchestration", "implementation" ], "toolProficiency" : [ "Excel, Word, Teams, Slate, social media, blogs, email campaigns" ], "communicationSkills" : "verbal communication; written communication; email campaigns; websites; social media", "continuousLearning" : "Employees have access to a wide variety of professional and personal development opportunities, including tuition benefits.", "problemSolvingSkills" : "problem-solving skills; identify and analyze problems; devise solutions", "specialRequirements" : "Occasional evening/weekend hours will be required for events. Candidate must demonstrate interpersonal and verbal communication skills, with the ability to communicate broadly across the University and develop and maintain effective relationships with a wide range of constituencies. Must also demonstrate written communication skills. Candidate must possess problem-solving skills with the ability to identify and analyze problems, as well as devise solutions. Must also have organizational, planning and time management skills. Candidate ability to produce comprehensive reports and data analysis is essential.", "outcomesObjectives" : "Deliver research excellence, support students, faculty and alumni as they become ethical, enterprising leaders.", "qualificationsBasic" : "A minimum of one (1) year of experience is required. Candidate must be proficient in Excel, Word, Teams and Slate. Candidate ability to produce comprehensive reports and data analysis is essential.", "qualificationsPreferred" : "A Master's degree is preferred. A degree in Marketing, Communications or related degree is preferred. Experience in a vibrant office or similar setting, as well as experience working with students is preferred. Experience working with E-marketing is also a plus. Familiarity with basic data management and reporting is preferred.", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Salary Range: Salary commensurate with experience and qualifications About SMU SMU’s more than 12,000 diverse, high-achieving students come from all 50 states and over 80 countries to take advantage of the University’s small classes, meaningful research opportunities, leadership development, community service, international study and innovative programs. SMU serves approximately 7,000 undergraduates and 5,000 graduate students through eight degree-granting schools: Dedman College of Humanities and Sciences , Cox School of Business , Lyle School of Engineering , Meadows School of the Arts , Simmons School of Education and Human Development , Dedman School of Law , Perkins School of Theology and Moody School of Graduate and Advanced Studies . SMU is data driven, and its powerful supercomputing ecosystem – paired with entrepreneurial drive – creates an unrivaled environment for the University to deliver research excellence. Now in its second century of achievement, SMU is recognized for the ways it supports students, faculty and alumni as they become ethical, enterprising leaders in their professions and communities. SMU’s relationship with Dallas – the dynamic center of one of the nation’s fastest-growing regions – offers unique learning, research, social and career opportunities that provide a launch pad for global impact. SMU is nonsectarian in its teaching and committed to academic freedom and open inquiry. About the Position: This role is an on-campus, in-person position. The Honors & Scholars Program Coordinator supports the programs in the unit--including the University Honors, the Hilltop Scholars, the Turner Scholars, and President's Scholars programs, and the National Fellowships Office--managing and orchestrating many outward facing communications--within and outside the university. These communications involve email campaigns for admissions, alumni and donors, websites, social media and beyond. The Coordinator will also work extensively in orchestrating and implementing events for the H & S Residential Commons. In addition, the Coordinator will assist in the planning, orchestrating, and implementing of new special Honors programs. Finally, the position supports the UHP, the largest academic program--in all aspects of student records, events, and other important aspects as needed. Essential Functions: Communications and reporting--assisting all Honors & Scholars programs in mapping out communications--email campaigns, and other outward facing messaging. These communication plans include admissions, websites, blogs, and social media campaigns. Event planning, orchestration and execution and reporting in the Honors & Scholars Residential Commons (McElvaney), and other locations. Coordinate and facilitate RLSH and H & S staff and student workers/leaders to maintain a robust events schedule--some targeted for McElvaney residents, and some aimed at the larger H & S community --commuters, and students from other commons who are in our H & S programs. Assist in planning, administering new academic programs in the H & S area. This work can include the planning stages, as well as execution. Maintaining data and reporting on these special academic programs. Support the University Honors Program--assist the Director and Assistant Director in managing student records, social and academic events and other duties as needed. Maintaining data and reporting on the UHP as needed. Occasional evening/weekend hours will be required for events. Education and Experience: A Bachelor’s degree is required. A Master's degree is preferred. A degree in Marketing, Communications or related degree is preferred. A minimum of one (1) year of experience is required. Experience in a vibrant office or similar setting, as well as experience working with students is preferred. Experience working with E-marketing is also a plus. Knowledge, Skills and Abilities: Candidate must demonstrate strong interpersonal and verbal communication skills, with the ability to communicate broadly across the University and develop and maintain effective relationships with a wide range of constituencies. Must also demonstrate strong written communication skills. Candidate must possess strong problem-solving skills with the ability to identify and analyze problems, as well as devise solutions. Must also have strong organizational, planning and time management skills. Candidate ability to produce comprehensive reports and data analysis is essential. Candidate must be proficient in Excel, Word, Teams and Slate. Familiarity with basic data management and reporting is preferred. Physical and Environmental Demands: Sit for long periods of time Bend, stand, push/pull Walk for long distances Handle objects (dexterity) Carry/lift 25 lbs. Deadline to Apply: Priority consideration may be given to submissions received by April 2, 2026 Application deadline is April 22, 2026 EEO Statement SMU is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity and expression. Benefits: SMU offers staff a broad, competitive array of health and related benefit s. In addition to traditional benefits such as health, dental, and vision plans, SMU offers a wide range of wellness programs to help attract, support, and retain our employees whose work continues to make SMU an outstanding education and research institution. SMU is committed to providing an array of retirement programs that benefit and protect you and your family throughout your working years at SMU and, if you meet SMU's retirement eligibility criteria, during your retirement years after you leave SMU. The value of learning at SMU isn't just about preparing our students for the future. Employees have access to a wide variety of professional and personal development opportunities , including tuition benefits . USA-TX-Dallas", "summaryDescription" : "Program Coordinator at SMU. Skills: Communications, Event Planning, Data Management, Reporting, Excel. Supports the Honors & Scholars Program, managing and orchestrating outward facing communications (email campaigns, websites, social media), orchestrating and implementing events, and assisting in planning and implementing new special Honors programs. 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Support high-quality special education programs", "createdAt" : "2026-06-14T01:39:43.916", "lastUpdated" : "2026-06-15T10:35:36.015", "ingestTimestamp" : "2026-06-14T01:39:43.916", "mongoId" : "6a2cc3ed74d8ee00a0a0b4d1", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 75000, "salaryAnnualMax" : 110000, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ "Special education" ], "skillCount" : 1, "jobCategory" : "education", "jobSubcategory" : "support", "seniorityLevel" : "Manager", "dataQualityScore" : 0.7777778, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Education", "llmIndustryConfidence" : 0.95 }, { "id" : "69dde45b2beec4dd3d9a3e9b", "title" : "Administrative Program Coordinator", "company" : "Beckman Research Institute", "salary" : { "min" : 58000.0, "max" : 82000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market data for Administrative Program Coordinator in Monrovia, United States, adjusted for mid-seniority level and healthcare industry." }, "location" : "United States-California-Monrovia", "locations" : [ "United States-California-Monrovia", "Research Administration", "Hybrid, Days, Days" ], "timestamp" : "2026-06-16T01:10:57.723", "fingerprint" : "56b551bc539cdcca8f25da4daf0f9e31aa77aabbb769a95f04198e005fad8d7e", "source" : "taleo", "language" : "en", "applyUrl" : "https://aa067.taleo.net/careersection/ex/jobdetail.ftl?job=233804", "externalId" : "233804", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Monrovia", "state" : "California", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "34.1483499,-118.0014517" } ], "locationText" : "Monrovia, California, United States", "minimumEducation" : "Bachelor's", "remoteFriendly" : false, "rawDescription" : "Join the forefront of groundbreaking research at the Beckman Research Institute of City of Hope, where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. Our dedicated and compassionate faculty and staff are driven by a common mission: Contribute to innovative approaches in predicting, preventing, and curing diseases, shaping the future of medicine through cutting-edge research. We are looking for an Administrative Program Coordinator to support the department of Molecular Diagnostics and Experimental Therapeutics (MDET). You will provide high‑level administrative, programmatic, and operational support to senior faculty leadership and departmental programs. The position performs a broad range of complex, diversified, and confidential administrative duties requiring independent judgment, discretion, and a high degree of professionalism. Your responsibilities will include executive calendar and meeting management, coordination of research and academic programs, faculty affairs and recruitment support, financial and business operations assistance, and liaison with internal and external stakeholders. This role requires exceptional organizational skills, meticulous attention to detail, and the ability to manage multiple priorities in a fast‑paced, research‑intensive environment. You will serve as a key partner to faculty leadership by anticipating needs, streamlining workflows, and ensuring administrative, compliance, and operational processes are executed efficiently and in alignment with institutional policies. The position requires flexibility, strong communication skills, and the ability to work independently while contributing to the overall success of the department and institution. You will be responsible for: Executive & Faculty Administrative Support Provides high-level administrative support to senior faculty leadership, including management of complex calendars, meetings, priorities, and confidential communications. Utilizes independent judgment to manage competing priorities, shifting deadlines, and sensitive information. Conducts daily and ongoing check-ins with faculty leadership to review status updates, evolving priorities, and scheduling needs, including coordination during remote and on-site work. Program, Project, and Research Administration Coordinates and administers departmental programs, initiatives, and projects in support of research, academic, and institutional goals. Supports faculty recruitment, global scholars, postdoctoral fellows, and staff scientists by coordinating interviews, documentation, onboarding, and offboarding processes. Oversee logistics for lab meetings, research forums, symposiums, and seminar series, including room scheduling, materials preparation, speaker coordination, and technology support. Financial, Budgetary, and Business Operations Support Assists with departmental business operations including budget tracking, purchasing, procurement card reconciliation, expense reporting, travel authorization, and account monitoring in compliance with institutional and extramural funding policies. Coordinates travel logistics for faculty leadership, including flights, lodging, ground transportation, itineraries, and required approvals. Monitors expenditure and reconciles transactions in collaboration with business managers and finance offices. Faculty Affairs, HR, and Compliance Coordination Assist with Administrative coordination of faculty appointments, promotions, time and effort reporting, and related personnel processes in collaboration with leadership and institutional partners. Initiates and manages Global Scholars Program (GSP) processes, including interviews, visa documentation, compliance tracking, onboard logistics, and liaison with internal offices. Facilitate onboarding and offboarding processes for employees, visiting scholars, and trainees, ensuring timely access to systems, facilities, and resources. Communications, External Relations, and Collaboration Support Serves as a primary point of contact and liaison for internal and external stakeholders, including collaborators, visiting faculty, vendors, and institutional offices. Supports recruitment and collaboration outreach activities, including preparation of materials, tracking engagement, and maintaining logs of outreach efforts. Assists with preparation and maintenance of faculty CVs, biosketches, and professional profiles, including tracking publications and research metrics. Digital Content, Reporting, and Information Management Maintains and updates departmental websites and digital content to reflect publications, staffing changes, and research activities. Coordinates preparation and distribution of communications, agendas, reports, and meeting materials. Maintains shared drives, files, databases, and documentation to ensure accuracy, compliance, and accessibility. Office & Operational Coordination Overseas day-to-day office operations, including space coordination, office supplies, equipment requests, and facilities support. Coordinates visitor logistics, meeting room setups, and general administrative workflows to ensure operational efficiency. Your qualifications should include: Bachelor’s degree. Equivalent experience may substitute for minimum education requirements. 3 or more years of experience in business administration, clinical research or healthcare environment City of Hope employees pay is based on the following criteria: work experience, qualifications, and work location. City of Hope is an equal opportunity employer. To learn more about our Comprehensive Benefits, please CLICK HERE . 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SMU serves approximately 7,000 undergraduates and 5,000 graduate students through eight degree-granting schools: Dedman College of Humanities and Sciences , Cox School of Business , Lyle School of Engineering , Meadows School of the Arts , Simmons School of Education and Human Development , Dedman School of Law , Perkins School of Theology and Moody School of Graduate and Advanced Studies . SMU is data driven, and its powerful supercomputing ecosystem – paired with entrepreneurial drive – creates an unrivaled environment for the University to deliver research excellence. Now in its second century of achievement, SMU is recognized for the ways it supports students, faculty and alumni as they become ethical, enterprising leaders in their professions and communities. SMU’s relationship with Dallas – the dynamic center of one of the nation’s fastest-growing regions – offers unique learning, research, social and career opportunities that provide a launch pad for global impact. SMU is nonsectarian in its teaching and committed to academic freedom and open inquiry. About the Department: The Office of Pre-Professional Advising and Programs supports all undergraduate students and alumni interested in pre-professional pathways including medicine, law, dentistry, physician assistant, veterinary medicine, optometry, pharmacy, physical therapy, and occupational therapy. The office provides specialized advising services, guidance, and programming to prepare students for competitive graduate professional programs. About the Position: This role is an on-campus, in-person position. The Program Coordinator will maintain organization and operation of the Office of Pre-Professional Advising and Programs which supports Pre-Health and Pre-Law in the Hegi Family Career Development Center. The role is responsible for all administrative duties, organizing and implementing all programs and events and will support the staff managing operations and programs for Pre-Health and Pre-Law. Essential Functions: The Program Coordinator manages the day-to-day operations for Pre-Professional Advising and Programs, ensuring efficient administrative processes and seamless support for the director and advisor/success coach. Serve as the primary point of contact for students, families, faculty, and external constituents while overseeing all office communications, records, databases, and space management. Comprehensive coordination of the Health Professions Recommendation Committee (HPRC) processes, including: manage logistics for HPRC-related events, coordinating interviews, support HPRC applicants, manage the summer HPRC letter process, and coordinate with external and internal interviewers. Plans and executes annual events by managing logistics, coordinating with speakers, reserving spaces, catering, and arranging guest accommodations. Collaborate with the director to develop the semester programming calendar and ensure timely, well-organized event delivery. Develop and implement marketing to promote events, social media, campus platforms, and email communications. Represent the office at outreach events and manages follow-up communication with presenters and speakers. Collect and analyze professional school acceptance data to provide updates to SAES, Dedman College Recruiting Office, and SMU Admissions. The role prepares comprehensive annual statistical reports. Collaboration with Alpha Epsilon Delta and other Pre-Health student organizations through regular meetings, shared planning, and semester calendar management. The role serves as a liaison between student groups and the Office of Pre-Health Advising, maintaining strong campus partnerships to ensure aligned and well-communicated programming. Oversees the ordering of supplies, update the Pre-health and Prelaw websites, and ensures the smooth operation for the Office of Pre-Professional Advising and Programs. Education and Experience: Associate's is required. Bachelor's is preferred. A minimum of 2 years of experience is required. Experience with administrative work in an office setting is preferred. Knowledge, Skills and Abilities: Candidate must demonstrate strong interpersonal and verbal communication skills, with the ability to communicate broadly across the University and develop and maintain effective relationships with a wide range of constituencies. Must also demonstrate strong written communication skills. Candidate must possess strong problem-solving skills with the ability to identify and analyze problems, as well as devise solutions. Must also have strong organizational, planning and time management skills. Knowledge of Microsoft Office utilities such as Word, Excel, and Outlook required. Experience and understanding of Peoplesoft and website content management experience preferred. Physical and Environmental Demands: Sit for long periods of time Walk for long distances Deadline to Apply: Priority consideration will be given to applications submitted by May 28, 2026. Deadline to apply is June 18, 2026. EEO Statement SMU is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity and expression. Benefits: SMU offers staff a broad, competitive array of health and related benefit s. In addition to traditional benefits such as health, dental, and vision plans, SMU offers a wide range of wellness programs to help attract, support, and retain our employees whose work continues to make SMU an outstanding education and research institution. SMU is committed to providing an array of retirement programs that benefit and protect you and your family throughout your working years at SMU and, if you meet SMU's retirement eligibility criteria, during your retirement years after you leave SMU. The value of learning at SMU isn't just about preparing our students for the future. Employees have access to a wide variety of professional and personal development opportunities , including tuition benefits . 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The company’s R elironrasib (RMC-6291), a RAS(ON) G12C-selective inhibitor; zoldonrasib (RMC-9805), a RAS(ON) G12D-selective inhibitor; and RMC-5127, a RAS(ON) G12V-selective inhibitor, are currently in clinical development. As a new member of the Revolution Medicines team, you will join other outstanding professionals in a tireless commitment to patients with cancers harboring mutations in the RAS signaling pathway. The Opportunity: Revolution Medicines is seeking a team member with a background in learning program implementation, planning, and systems thinking. Our Learning & Development team is seeking a team member to lead planning, execution and follow-up to workshops and events across our team. We are looking for someone who is engaging in their style with team members and able to manage a range of tasks to support program efficiency and experience. In addition, this role will support key system and data analytics for the learning team. This team member will oversee team-wide communications through supporting development of content for internal newsletter and communication tools. This role reports to the Senior Director of Corporate Learning and Development, under the umbrella of the Culture, Engagement & Learning team and in close partnership across the Human Resource team. This role is based out of our Redwood City, CA headquarters and will support different time-zones in a hybrid work environment. Primary responsibilities include: Support learning programs and initiatives communications in order to distribute important information, align cross-functional learner audiences on learning offerings and program attendance details: Development of learning newsletter and other promotional materials as well as training follow-up materials such as participant reference sheets. Create and manage learning information on the Simpplr Learning intranet site. Set up, updating and managing automated communications in Workday Learning Management System (LMS) and via email to learning participants. Regular updates of communication plans in preparation for upcoming cycles of program offerings and creation of new communication plans for new learning initiatives and program offerings calendar set-up and management in Workday LMS and Microsoft calendars for learning programs. Manage program sign-ups and participation in different platforms including Microsoft, Workday LMS, Insights Discovery, Situational Leadership, sharing/tracking participation. Guide key stakeholders such as HRBPs through the process of program participant nominations. Prepare room set-up and coordination with facilities and IT partners. Support in-room learning experience to ensure impact and positive learner experience. Lead post-event follow-up and survey data collection and review. Assig and monitor learning activities via Workday and LinkedIn Learning (integrated system in Workday). Partner with the cross-functional Learning Governance Committee and Learning Management System Partners on setting up, assigning and managing learning offerings through key systems like Workday in an aligned way, based on established learning best practice agreements. Work with external vendors to support delivery of team workshops. Set up and run completion and other learning-related reports, setting up reports for effective sharing with different stakeholders, drawing data from Workday Learning, SurveyMonkey, MS Forms, and Slido. Use excel and power-point, assisting with review of learning and engagement metrics to support program enhancements. Strong skills in calendaring through Outlook, along with corresponding logistics, room reservations, catering coordination, audio-visual equipment set-up (in collaboration with IT partners), and other support needs. In partnership with other HR staff, be a key team-player to provide overall general support as needed. Required Skills, Experience and Education: Excellent verbal and written communication skills. Proficient with MS Word, Excel, PowerPoint, and Outlook calendar. Professional demeanor and team-player, able to manage changing priorities while maintaining positive, team-focused attitude. Proactive and excellent self-initiative. Robust collaboration skills and the ability to communicate effectively in-person and via email. Strong organizational and project management skills – with the ability to manage projects including development of clear timelines/milestones. Ability to prioritize/multi-task projects and demands effectively. Strong event-planning experience with the ability to manage a learning program or event from start to finish and support achievement of program goals. Passion for supporting a learning and development-focused company culture at RevMed. Skilled in leveraging Zoom and similar web-based programs to support delivery of engaging virtual workshops. Willingness to learn new technology, as needed. Preferred Skills: Biotech or pharma experience and/or familiarity working with individuals from research and scientific backgrounds. Experience writing content for newsletters or other similar employee communications. Experience in content design and development to support building powerpoint materials for employee communications and training. Experience building and documenting process and best-practices for event planning and execution and other similar programs. Facilitation and presentation skills a plus. Experience with working in platforms like Workday Learning, LinkedIn Learning, Insights Discovery, Situational Leadership (Blanchard), Slido, SurveyMonkey, Simpplr. #LI-Hybrid #LI-TS1 The base pay salary range for this full-time position for candidates working onsite at our headquarters in Redwood City, CA is listed below. The range displayed on each job posting is intended to be the base pay salary range for an individual working onsite in Redwood City and will be adjusted for the local market a candidate is based in. Our base pay salary ranges are determined by role, level, and location. Individual base pay salary is determined by multiple factors, including job-related skills, experience, market dynamics, and relevant education or training. Please note that base pay salary range is one part of the overall total rewards program at RevMed, which includes competitive cash compensation, robust equity awards, strong benefits, and significant learning and development opportunities. Revolution Medicines is an equal opportunity employer and prohibits unlawful discrimination based on race, color, religion, gender, sexual orientation, gender identity/expression, national origin/ancestry, age, disability, marital status, medical condition, and veteran status. Revolution Medicines takes protection and security of personal data very seriously and respects your right to privacy while using our website and when contacting us by email or phone. We will only collect, process and use any personal data that you provide to us in accordance with our CCPA Notice and Privacy Policy. For additional information, please contact privacy@revmed.com. Base Pay Salary Range $99,000—$124,000 USD We are aware of recent recruitment scams in which individuals or organizations falsely represent themselves as being affiliated with Revolution Medicines. These scams may appear as false job advertisements or unsolicited contacts through communication or chat platforms, email, phone, or text message. Please note that Revolution Medicines does not extend unsolicited employment offers and will never ask candidates to provide financial information, purchase equipment, or pay fees as part of the hiring process. All legitimate communication from Revolution Medicines will come from an official @revmed.com email address. If you believe you’ve been contacted by someone impersonating a Revolution Medicines recruiter, please report it to careers@revmed.com so we can share these impersonations with our IT team for tracking and awareness.", "summaryDescription" : "Learning Program Coordinator at Revolution Medicines. Skills: Talent management, Employee relations, HR processes. Support HR initiatives. Assist with talent acquisition", "postedDate" : "2026-06-15T23:24:02.236", "createdAt" : "2026-06-15T23:24:02.236", "lastUpdated" : "2026-06-16T08:35:36.630", "ingestTimestamp" : "2026-06-15T23:24:02.236", "mongoId" : "6a30675af292fd229cfbbfe7", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 99000, "salaryAnnualMax" : 124000, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ "HRIS administration", "Recruiting", "Onboarding", "Performance management", "Compensation administration", "Benefits administration", "HR reporting", "Talent management", "Employee relations", "HR processes", "Organizational development", "HRIS management", "Talent acquisition", "Policy development", "Compliance management", "Project coordination", "Employment law", "HR best practices", "PHR", "SHRM-CP", "HRIS systems" ], "skillCount" : 21, "jobCategory" : "operations", "jobSubcategory" : "hr", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Biotech", "llmIndustryConfidence" : 0.95 }, { "id" : "69f8687c4c40e2acd1f7f465", "title" : "Program Coordinator", "company" : "SMU", "salary" : { "min" : 55000.0, "max" : 75000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Program Coordinator in Dallas, TX, adjusted for mid-seniority in the Education industry." }, "location" : "TX-Dallas", "locations" : [ "TX-Dallas" ], "timestamp" : "2026-06-16T00:23:21.091", "fingerprint" : "328c6cc4dc9912981415bfefbb4f011af67be6054d6e55532ea97ecb22fa20b4", "source" : "taleo", "language" : "en", "applyUrl" : "https://smu.taleo.net/careersection/ex/jobdetail.ftl?job=76372", "externalId" : "76372", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Dallas", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "32.7762719,-96.7968559" } ], "locationText" : "Dallas, Texas, United States", "remoteFriendly" : false, "rawDescription" : "Salary Range: Salary commensurate with experience and qualifications About SMU SMU’s more than 12,000 diverse, high-achieving students come from all 50 states and over 80 countries to take advantage of the University’s small classes, meaningful research opportunities, leadership development, community service, international study and innovative programs. SMU serves approximately 7,000 undergraduates and 5,000 graduate students through eight degree-granting schools: Dedman College of Humanities and Sciences , Cox School of Business , Lyle School of Engineering , Meadows School of the Arts , Simmons School of Education and Human Development , Dedman School of Law , Perkins School of Theology and Moody School of Graduate and Advanced Studies . SMU is data driven, and its powerful supercomputing ecosystem – paired with entrepreneurial drive – creates an unrivaled environment for the University to deliver research excellence. Now in its second century of achievement, SMU is recognized for the ways it supports students, faculty and alumni as they become ethical, enterprising leaders in their professions and communities. SMU’s relationship with Dallas – the dynamic center of one of the nation’s fastest-growing regions – offers unique learning, research, social and career opportunities that provide a launch pad for global impact. SMU is nonsectarian in its teaching and committed to academic freedom and open inquiry. About the Department: The Gerald and Gail Turner Scholars Program is a four-year academic program that aims to help students achieve early success at SMU by promoting academic achievement, leadership, professionalism, and personal excellence. With a critical emphasis on the first- and second-year experiences, the Turner Scholars four-year program provides students with a community of support and resources from day one through graduation. Turner Scholar cohorts are comprised of 150 students, pursuing a vast array of majors and career paths. With dedicated staff and peer mentorship, the program improves retention by helping students work through new experiences and challenges they may face at SMU. About the Position: This role is an on-campus, in-person position. The Program Coordinator will be a highly involved and visible position that will provide essential administrative and event support to the Gerald & Gail Turner Scholars Program. As a four-year academic community supporting up to 600 undergraduates from all disciplines with equally varying career aspirations, this position must be adaptive to the evolving needs of students as they progress towards graduation. This position plays a key role contributing to program operations, supporting student success, and serving as liaison between program staff, Turner Scholars, campus partners, prospective students, and external stakeholders. The job requires a detail oriented, efficient, organized and self-motivated person with a strong skill set of managing multiple competing priorities. Essential Functions: Provide administrative support to Turner Scholars Program. Specific responsibilities include (but are not limited to) overseeing student program records, manage program calendar, maintain organized digital records, contact lists, Study Hall Tracker system, and program documentation. Routinely update program Canvas module, program website, SMU360 roster, and Box folders. Support planning and execution of Turner Scholar programs and student events. Manage event logistics; procure venue, catering, communication, coordinate with additional event support services (AV, facilities, etc), invoice and receipt organization; monitor and track event expenditures; purchase goods and materials for regular programs and signature events (gala, RISE, staff meetings, etc). Coordinate day-to-day office operations, including manage, procure, track and distribute supplies and snacks; maintain tidiness of office common areas; update displayed office marketing materials regularly; fields phone calls, and responds to student, staff/faculty emails sent to Turner Scholars email account and takes appropriate actions. Manage student worker schedules and meeting booking system Assist with collection and organization of data and records related to program outcomes and impact metrics. Help monitor and update student requirement completion. Track event participation and engagement metrics to inform annual end of year reports and enhance future programming. Collect, process, and maintain Student Senate Turner Fund requests and supporting documents to ensure accurate record keeping and timely distribution of application materials for program director and review committee. The program coordinator will be a contributing member of the Honors & Scholars unit. This may involve presentations at family and new student events, committee work, cross campus projects, admissions programs, and other support as needed. Serve as a Turner Scholars and unit representative and maintain relationships with on and off campus stakeholders, including prospective students and families. The position requires occasional weekend and evening work in regard to event programming and orientations. Minimal travel may be required to attend local events or workshops. Education and Experience: An Associate's degree is required. A Bachelor's degree is preferred. A minimum of two (2) years of experience is required, may include graduate assistant positions. Experience with administrative support, event planning and facilitation, and data entry required. Previous experience working in higher education environment preferred. Experience with student support and stakeholder coordination preferred. Knowledge, Skills and Abilities: Candidate must demonstrate strong interpersonal and verbal communication skills, with the ability to communicate broadly across the University and develop and maintain effective relationships with a wide range of constituencies. Must also demonstrate strong written communication skills. Candidate must possess strong problem-solving skills with the ability to identify and analyze problems, as well as devise solutions. Must also have strong organizational, planning and time management skills. Candidate must be able to create, maintain, and learn a database system. Strong technical aptitude with ability to learn and apply new applications quickly is essential. Candidate must be proficient in Microsoft Office Suite (Word, Excel, Outlook). Familiarity with my.SMU (Oracle/PeopleSoft), Sitecore, SLATE, Qualtrics, Canvas (LMS) and other computer software is a plus. Must be willing to learn other computer programs and applications as needed. Physical and Environmental Demands: Sit for long periods of time Bend, squat, stand Push/pull Reach above shoulders Handle objects (dexterity) Carry/lift 25 lbs. Walk for long distances Deadline to Apply: Priority consideration may be given to submissions received by May 29, 2026 Application deadline is June 5, 2026 EEO Statement SMU is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity and expression. Benefits: SMU offers staff a broad, competitive array of health and related benefit s. In addition to traditional benefits such as health, dental, and vision plans, SMU offers a wide range of wellness programs to help attract, support, and retain our employees whose work continues to make SMU an outstanding education and research institution. SMU is committed to providing an array of retirement programs that benefit and protect you and your family throughout your working years at SMU and, if you meet SMU's retirement eligibility criteria, during your retirement years after you leave SMU. The value of learning at SMU isn't just about preparing our students for the future. Employees have access to a wide variety of professional and personal development opportunities , including tuition benefits . 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Arlington, United States", "professionalSkills" : [ "Milieu management", "Treatment plan implementation", "Therapeutic programming", "EHR documentation", "Group facilitation", "Meal support", "Dietary adherence" ], "hardSkillsList" : [ "Vital signs measurement", "Weight measurement", "Urine specific gravity" ], "hardSkills" : [ { "name" : "Vital signs measurement", "level" : "intermediate" }, { "name" : "Weight measurement", "level" : "intermediate" }, { "name" : "Urine specific gravity", "level" : "intermediate" } ], "majorSkills" : "Patient care, Milieu management, Therapeutic programming", "majorSkillsList" : [ "Patient care", "Milieu management", "Therapeutic programming" ], "coreResponsibilities" : "Provide direct care, Provide supervision to patients, Maintain safe milieu, Maintain structured milieu, Maintain therapeutic milieu, Support treatment plan implementation, Provide patient supervision, Maintain structure, Maintain boundaries, Support therapeutic programming, Assist with mealtime support, Complete required documentation, Maintain daily program structure, Follow established schedule, Complete observation rounds, Complete safety checks, Support patients with de-escalation, Support implementation of coping skills, Conduct room searches, Conduct luggage searches, Supervise fresh air breaks, Supervise mindful movement exposures, Provide ongoing bathroom monitoring, Obtain patient vital signs, Document patient vital signs, Obtain patient weights, Document patient weights, Obtain urine specific gravity, Document urine specific gravity, Participate in group facilitation, Complete EHR documentation, Support group-based activities, Support meal outings, Participate in all meals, Participate in snacks, Provide meal support, Complete meal-related documentation, Support dietitians, Ensure adherence to meal plans, Ensure allergy-safety protocols, Support restaurant outings", "teamCollaboration" : "Cross-functional teams; Treatment team; Support dietitians", "domainKnowledge" : "Eating disorders; Mood disorders; Anxiety disorders; Trauma-related conditions; Inpatient care; Residential care; Partial hospitalization; Therapeutic milieu; Treatment plans; Coping skills; Meal plans; Allergy-safety protocols", "domainList" : [ "eating-disorders", "mood-disorders", "anxiety-disorders", "trauma-related-conditions", "inpatient-care", "residential-care", "partial-hospitalization", "therapeutic-milieu", "treatment-plans", "coping-skills", "meal-plans", "allergy-safety-protocols" ], "domainSpecificKnowledge" : [ "Eating disorders", "Mood disorders", "Anxiety disorders", "Trauma-related conditions", "Inpatient care", "Residential care", "Partial hospitalization", "Therapeutic milieu", "Treatment plans", "Coping skills", "Meal plans", "Allergy-safety protocols" ], "toolProficiency" : [ "EHR" ], "documentationSkills" : "EHR documentation; Meal-related documentation", "continuousLearning" : "Tuition reimbursement", "problemSolvingSkills" : "De-escalation", "specialRequirements" : "Onsite work, As-needed schedule, Monday-Friday 8am-4:30pm", "qualificationsBasic" : "Direct patient care, Patient supervision, Maintain structure and boundaries, Support therapeutic programming, Assist with mealtime support, Complete required documentation, Follow established schedule, Conduct observation rounds, Perform safety checks, Support de-escalation, Implement coping skills, Conduct room searches, Conduct luggage searches, Supervise fresh air breaks, Supervise mindful movement, Monitor bathrooms, Obtain vital signs, Document patient weights, Document urine specific gravity", "qualificationsPreferred" : "Level I, II, or III placement", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Who We Are At ERC Pathlight, we’re on a mission to change lives—and we’re looking for people who feel called to do the same. As one of the nation’s leading treatment providers for eating disorders and mood, anxiety, and trauma-related conditions, we bring innovative, evidence-based, and deeply compassionate care to patients across the country. With multiple locations nationwide and extensive virtual programming, we meet patients exactly where they are and help them move toward lasting recovery. Founded in 2008 by renowned psychiatrists and psychologists, ERC Pathlight now supports more than 6,000 patients each year. And as the need for world-class mental health care continues to rise, our commitment is stronger than ever: to expand access, elevate the standard of care, and empower every patient to rebuild their life with dignity and hope. Why Join Us When you join ERC Pathlight, you become part of a team that shows up every day to make a real difference. You’ll work alongside passionate clinicians, dedicated support staff, and mission-driven leaders who believe in collaboration, growth, and doing the right thing—always. Here, your work matters. Your ideas matter. You matter. If you’re energized by purpose, motivated by impact, and ready to help transform the future of mental health treatment, you belong here. Come build hope. Come save lives. Come grow with us. What you’ll be doing: Schedule: PRN (as-needed), Monday-Friday 8am-4:30pm. Working onsite at Eating Recovery Center's adult and child/adolescent PHP program in Bethesda, MD. The Program Coordinator (PC I, PC II, PC III) is responsible for providing direct care and supervision to patients within inpatient, residential, and partial hospitalization levels of care at ERC Pathlight. Program Coordinators maintain a safe, structured, and therapeutic milieu while supporting the implementation of individualized treatment plans. PCs provide patient supervision, maintain structure and boundaries, support therapeutic programming, assist with mealtime support, and complete required documentation. Level placement (I, II, III) is determined based on education, experience, and demonstrated competency. Essential duties and responsibilities: Milieu Management Maintain daily program structure by following the established schedule Complete observation rounds and safety checks as ordered by physician Support patients with de-escalation and implementation of coping skills per treatment plan Conduct room and luggage searches Supervise fresh air breaks and mindful movement exposures Provide ongoing bathroom monitoring Obtain and document patient vital signs, weights, and urine specific gravity (as applicable by location/program) Group Facilitation Participate in facilitation of therapeutic groups Complete required EHR documentation related to group facilitation Support group-based social activities and meal outings Meal Support Participate in all meals and snacks with patients Provide meal support using coaching and skills aligned with the treatment team Complete timely and accurate meal-related documentation Support dietitians in preparation for Nutrition and Cooking Groups Ensure adherence to individualized meal plans and allergy-safety protocols Support restaurant outings as needed Administrative comprehensive medical, dental, and vision coverage; generous Paid Time Off; Parental Leave benefits; Retirement benefits; and tuition reimbursement to help you continue growing in your career. We also recognize that mental health is part of every person’s experience. That’s why we strive to create a workplace where you feel supported, seen, and encouraged—personally, professionally, and at home. When you thrive, you can do your best work. And your best work changes lives.", "summaryDescription" : "Program Coordinator at ERC Pathlight. Skills: Patient care, Milieu management, Therapeutic programming. Provide direct care. 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TGH Corporate Center (TGHCORPCTR)
606 W Kennedy Blvd

Tampa, 33606

" ], "timestamp" : "2026-06-15T07:55:05.905", "fingerprint" : "e215499370c9f56a5331ba22f1bfa5f56645440581172046a660b9645cc84bf8", "source" : "taleo", "language" : "en", "applyUrl" : "https://tgh.taleo.net/careersection/ex/jobdetail.ftl?job=678470", "externalId" : "678470", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Tampa", "state" : "Florida", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "27.9449854,-82.4583107" } ], "locationText" : "Tampa, Florida, United States", "minimumEducation" : "Associate's Degree", "experienceMinYears" : 3, "domainKnowledge" : "Hospital administration; Finance administration", "domainList" : [ "hospital-administration", "finance-administration" ], "domainSpecificKnowledge" : [ "Hospital administration", "Finance administration" ], "communicationSkills" : "Present data", "remoteFriendly" : true, "workSiteFlexibility" : "Onsite", "rawDescription" : "Under administrative supervision, the Department Operations Coordinator is responsible for oversight of assigned operational activities, resource management, productivity and financial analysis, and regulatory compliance. Responsible for performing job duties in accordance with mission, vision and values of Tampa General Hospital. Essential Functions: Responsibilities include supervision of assigned staff. Coordination of operations of the department and other departments in the organization. Ensuring the orderly and efficient delivery of services across the division. Coordination of information systems as assigned or needed by department. Vendor relations and contract management. May supervise and coordinates activities of contracted project personnel. Developing, monitoring, and analyzing department analytics, productivity, and quality measures. Development and implementation of budgets as well as development and implementation of division analytics. Oversight of assigned billing, revenues, and expenditures. Support of assigned divisional projects. Prepares and maintains project records, including but limited to workplans, budgets, issues lists, agendas, minutes, correspondence, status reports, technical specifications, flowcharts and the like. Compliance with applicable legal and accreditation standards within the department. This role will directly support our Finance Administration division, under the leadership of our SVP of Finance. Associate's Degree in Business Administration, Hospital Administration, and/or other related field. Minimum of 3 years of related professional experience. Proficient in Microsoft Office specifically Excel for analyzing data and PowerPoint to present data. Ability to collaborate and communicate effectively across all levels of the institution. Knowledge of budget implementation, control methods, and/or policies. Experience with project support and implementation. Tampa", "summaryDescription" : "Operations Coordinator - Finance Administration at Tampa General Hospital", "createdAt" : "2026-06-14T01:17:36.389", "lastUpdated" : "2026-06-15T07:55:05.905", "ingestTimestamp" : "2026-06-14T01:17:36.389", "mongoId" : "69fc49954c40e2acd1a829ab", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 48000, "salaryAnnualMax" : 65000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Hospital administration", "Finance administration" ], "skillCount" : 2, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Junior", "dataQualityScore" : 0.6666667, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.95 }, { "id" : "6a0da8a858b93c861ea57b37", "title" : "Lead Coordinator, Academic Administration (Psychedelics Program)", "company" : "University of Ottawa", "industry" : "education", "salary" : { "min" : 72437.0, "max" : 91502.0, "currency" : "USD", "frequency" : "yearly" }, "location" : "Ottawa, ON", "locations" : [ "Ottawa, ON", "Canada" ], "timestamp" : "2026-05-20T15:45:14.414", "fingerprint" : "ce488f8e3dee111b8136e3b64a5819730aaaa47a2cb2186f225aead8a82721e0", "source" : "workday", "language" : "en", "applyUrl" : "https://uottawa.wd3.myworkdayjobs.com/uOttawa_External_Career_Site/job/Ottawa-ON/Lead-Coordinator--Academic-Administration--Psychedelics-Program-_JR34634", "externalId" : "JR34634", "industryFunction" : { }, "locationPoint" : "5.71842,-6.27466", "structuredLocations" : [ { "city" : "Ottawa", "state" : "Ontario", "country" : "Canada", "continent" : "na", "source" : "llm", "workMode" : "onsite" } ], "locationText" : "Ottawa, Ontario, Canada", "employmentType" : "FULL_TIME", "experienceMinYears" : 5, "experienceMaxYears" : 15, "experienceLevel" : "Lead", "professionalSkills" : [ "Academic Administration", "Project Management", "Program Delivery", "Communication Strategy", "Academic Advisement", "Student Enrollment", "Student Admission", "Scholarships", "Research Activities", "Convocation Coordination", "Change Management", "Program Evaluation", "Data Collection", "Data Analysis", "Knowledge Dissemination" ], "hardSkillsList" : [ "Operational Functions", "Logistical Activities", "Record Maintenance", "Reporting", "Training Facilitation", "Procedural Reviews", "IT Needs Assessment", "Workflow Analysis", "Student Needs Analysis", "Policy Implementation", "Procedure Implementation", "Problem Solving", "Process Refinement" ], "softSkillsList" : [ "Adaptable", "Collaborative", "Teamwork", "Initiative", "Client Service Orientation", "Cooperation", "Judgment", "Tact", "Diplomacy" ], "hardSkills" : [ { "name" : "Operational Functions", "level" : "intermediate" }, { "name" : "Logistical Activities", "level" : "intermediate" }, { "name" : "Record Maintenance", "level" : "intermediate" }, { "name" : "Reporting", "level" : "intermediate" }, { "name" : "Training Facilitation", "level" : "intermediate" }, { "name" : "Procedural Reviews", "level" : "intermediate" }, { "name" : "IT Needs Assessment", "level" : "intermediate" }, { "name" : "Workflow Analysis", "level" : "intermediate" }, { "name" : "Student Needs Analysis", "level" : "intermediate" }, { "name" : "Policy Implementation", "level" : "intermediate" }, { "name" : "Procedure Implementation", "level" : "intermediate" }, { "name" : "Problem Solving", "level" : "intermediate" }, { "name" : "Process Refinement", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Adaptable" }, { "name" : "Collaborative" }, { "name" : "Teamwork" }, { "name" : "Initiative" }, { "name" : "Client Service Orientation" }, { "name" : "Cooperation" }, { "name" : "Judgment" }, { "name" : "Tact" }, { "name" : "Diplomacy" } ], "majorSkills" : "Project Coordination, Communication, Change Management, Project Evaluation and Analysis, Academic Analysis, Academic Advisement", "majorSkillsList" : [ "Project Coordination", "Communication", "Change Management", "Project Evaluation and Analysis", "Academic Analysis", "Academic Advisement" ], "coreResponsibilities" : "Develops, administers, and evaluates projects for the Graduate Studies Office (GSO) at the Faculty of Social Sciences., Executes and monitors logistical activities related to the delivery of programs while developing and maintaining communication platforms and strategies., Coordinates and performs tasks related to academic activities., Performs a variety of operational functions related to the delivery of a program in the context of an academic environment., Coordinates multiple projects, including all operational activities around project delivery efficiently and within budget., Troubleshoots unanticipated complications within the scope of project execution and recommends creative solutions to ensure operational continuity., Evaluates and adjusts project activities based on feedback from participants and stakeholders., Maintains accurate records for key historical data, program metrics, and reporting to internal and external stakeholders., Develops and coordinates project communication (Project scope, procedures, correspondence, status updates, training material, reports ect)., Ensures all communication materials are presented using language appropriate to the stakeholders., Participates in and shares with internal and external working groups to facilitate partnerships and collaboration in relation to ongoing projects., Demonstrate a positive attitude and an adaptable and collaborative take actions that respect the needs and contributions of others and work effectively in teams to accomplish organizational embrace change and be open and flexible to new ideas and approaches., Prepares recommendations to the Academic Administrator and implements decided changes to projects., Facilitates required training for members of the project team/Faculty., Provides a final report and recommendation to the Academic Administrator., Analyze and evaluate projects (including but not limited to procedural reviews, IT needs to determine and recommend if changes are warranted to increase efficiency and workflows., Under the direction of the Manager, Graduate Academic Administration, develops evaluation plans, data collection, analysis, and synthesis as well as report writing and knowledge dissemination., Anticipates, analyzes, and interprets student needs, determines the policies and procedures to be implemented, diagnoses and formulates recommendations to resolve student issues and ensures the implementation of recommendations., Solves complex problems and ensures the necessary follow-ups., Performs frontline/student facing duties as required to understand and appreciate the reality of students and their principal agents for the implementation service improvement projects., Reviews and refines processes to increase productivity and efficiency., Provides guidance to students and staff on academic processes and regulations related to academic files., Coordinates academic processes under the incumbent’s responsibility, such as student enrollment, admission, scholarships, research activities, student advisement and convocation.", "teamCollaboration" : "Participates in and shares with internal and external working groups to facilitate partnerships and collaboration in relation to ongoing projects.; Work effectively in teams to accomplish organizational embrace change and be open and flexible to new ideas and approaches.; Able to work both independently and within a team.", "projectManagementSkills" : [ "Project Coordination", "Project Delivery", "Project Execution", "Project Evaluation", "Project Planning", "Project Closure" ], "domainKnowledge" : "Academic Administration; Graduate Studies; Psychedelics and Consciousness Studies Program", "domainList" : [ "academic-administration", "graduate-studies", "psychedelics-and-consciousness-studies-program" ], "domainSpecificKnowledge" : [ "Academic Administration", "Graduate Studies", "Psychedelics and Consciousness Studies Program" ], "toolProficiency" : [ "uoCampus", "Talisma", "Document Manager", "Windows", "Word Processing Software", "Databases", "Spreadsheets", "Email", "Internet" ], "communicationSkills" : "Develops and coordinates project communication (Project scope, procedures, correspondence, status updates, training material, reports ect).; Ensures all communication materials are presented using language appropriate to the stakeholders.; Bilingualism – French and English (spoken and written)", "documentationSkills" : "Maintains accurate records for key historical data, program metrics, and reporting to internal and external stakeholders.; Report writing; Knowledge dissemination", "innovationCreativity" : "Suggest improvements and encourage positive results.; Be proactive and self-starting.; Willingness to go above and beyond whenever it is possible.; Embrace change and be open and flexible to new ideas and approaches.", "problemSolvingSkills" : "Troubleshoots unanticipated complications within the scope of project execution and recommends creative solutions to ensure operational continuity.; Solves complex problems and ensures the necessary follow-ups.; Analytical skills to determine needs and provide advice and guidance.", "specialRequirements" : "Bilingualism – French and English (spoken and written), Selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language if this is a front-line position with responsibilities to interact with students.", "outcomesObjectives" : "Ensure operational continuity.; Increase productivity and efficiency.", "qualificationsBasic" : "Knowledge of academic, administration & project management principles normally acquired through university studies or an equivalent combination of training, education and experience, Minimum five years of demonstrated experience in a similar role", "qualificationsPreferred" : "organizational skills and attention to detail in a fast-paced environment, Demonstrated ability in all stages of project processes, including initiating, planning, executing and closure, Able to facilitate effective and diverse community consultations, programs, and initiatives, Demonstrated ability to relate to and respect students and faculty with diverse backgrounds, experiences and identities in ways that build trust and confidence while meeting their unique needs, Keen attention to discretion, confidentiality, and tact, Experience interpreting, explaining and applying academic regulations and procedures, communication skills, including experience with web-design, social media and creating content required to reach different stakeholder audiences, Experience in program evaluation and/or research with demonstrated skills in qualitative and quantitative data collection, analysis and knowledge dissemination, Experience working in a postsecondary institution or other complex organization is an asset, Experience in an advising role and in customer service in an academic setting, Analytical skills to determine needs and provide advice and guidance, Collegial and a team player, able to work both independently and within a team, Organizational, interpersonal and communication skills, as well as good judgment, tact and diplomacy, Experience using computer systems (uoCampus, Talisma, Document Manager, or similar systems) and applications and platforms such as Windows, word processing software, databases, spreadsheets, email and the Internet, Ability to make and implement decisions quickly, Bilingualism – French and English (spoken and written)", "remoteFriendly" : false, "workSiteFlexibility" : "No", "rawDescription" : "**Follow us on[LinkedIn](https://www.linkedin.com/company/uottawacareers/)** ** _Posting Reason:_** Replacement of a temporary position ** _Job Type:_** Employee ** _Anticipated Duration in Months_** _(for contracts and temporary assignments):_ 5 _**Job Family:**_ Academic Administration _**# of Open Positions:**_ 1 _**Faculty/Service - Department:**_ Academic Services - Graduate Studies _**Campus:**_ Main Campus _**Union Affiliation:**_ SSUO _**Date Posted (YYYY/MM/DD):**_ 2026/05/18 _**Applications must be received******BEFORE******(YYYY/MM/DD):**_ 2026/05/29 _**Hours per week:**_ 35 _**Salary Grade:**_ SSUO Grade 09 _**Salary Range:**_ $72,437.00 - $91,502.00 Job Description Summary About the Faculty of Social Sciences The FSS comprises nine departments, schools and institutes, which offer undergraduate, masters and doctoral programs in both English and French. With its 10,000 students, 260 full-time professors, and wide array of programs and research centres, the Faculty of Social Sciences plays a key role at the heart of the University of Ottawa. Its graduate students are supervised by excellent researchers and undertake cutting-edge research in the Faculty's masters and Ph.D. programs. Along with its complement of about 100 administrative employees, the faculty is proud to provide a collaborative working environment that inspires new ideas, encourages creative ingenuity, and promotes excellence. The Faculty of Social Sciences is thrilled to announce the launch of its new Psychedelics and Consciousness Studies Program, the first of its kind. This new contractual position within the Faculty of Social Sciences will be mainly responsible for supporting this new program. **Position Purpose** Develops, administers, and evaluates projects for the Graduate Studies Office (GSO) at the Faculty of Social Sciences. Executes and monitors logistical activities related to the delivery of programs while developing and maintaining communication platforms and strategies. Coordinates and performs tasks related to academic activities. **In this role, your responsibilities will include:** * **Project Coordination:** Performs a variety of operational functions related to the delivery of a program in the context of an academic environment. Coordinates multiple projects, including all operational activities around project delivery efficiently and within budget. Troubleshoots unanticipated complications within the scope of project execution and recommends creative solutions to ensure operational continuity. Evaluates and adjusts project activities based on feedback from participants and stakeholders. Maintains accurate records for key historical data, program metrics, and reporting to internal and external stakeholders. * **Communication:** Develops and coordinates project communication (Project scope, procedures, correspondence, status updates, training material, reports ect). Ensures all communication materials are presented using language appropriate to the stakeholders. Participates in and shares with internal and external working groups to facilitate partnerships and collaboration in relation to ongoing projects. * **Change Management:** Demonstrate a positive attitude and an adaptable and collaborative style; take actions that respect the needs and contributions of others and work effectively in teams to accomplish organizational goals; embrace change and be open and flexible to new ideas and approaches. Prepares recommendations to the Academic Administrator and implements decided changes to projects. Facilitates required training for members of the project team/Faculty. Provides a final report and recommendation to the Academic Administrator. * **Project Evaluation and Analysis:** Analyze and evaluate projects (including but not limited to procedural reviews, IT needs to determine and recommend if changes are warranted to increase efficiency and workflows. Under the direction of the Manager, Graduate Academic Administration, develops evaluation plans, data collection, analysis, and synthesis as well as report writing and knowledge dissemination. * **Academic Analysis:** Anticipates, analyzes, and interprets student needs, determines the policies and procedures to be implemented, diagnoses and formulates recommendations to resolve student issues and ensures the implementation of recommendations. Solves complex problems and ensures the necessary follow-ups. Performs frontline/student facing duties as required to understand and appreciate the reality of students and their principal agents for the implementation service improvement projects. Reviews and refines processes to increase productivity and efficiency. * **Academic Advisement:** Provides guidance to students and staff on academic processes and regulations related to academic files. Coordinates academic processes under the incumbent’s responsibility, such as student enrollment, admission, scholarships, research activities, student advisement and convocation. **What you will bring:** _Essential Qualifications_ * Knowledge of academic, administration & project management principles normally acquired through university studies or an equivalent combination of training, education and experience * Minimum five years of demonstrated experience in a similar role _Other Qualifications_ * Strong organizational skills and attention to detail in a fast-paced environment * Demonstrated ability in all stages of project processes, including initiating, planning, executing and closure. * Able to facilitate effective and diverse community consultations, programs, and initiatives * Demonstrated ability to relate to and respect students and faculty with diverse backgrounds, experiences and identities in ways that build trust and confidence while meeting their unique needs * Keen attention to discretion, confidentiality, and tact * Experience interpreting, explaining and applying academic regulations and procedures * Strong communication skills, including experience with web-design, social media and creating content required to reach different stakeholder audiences * Experience in program evaluation and/or research with demonstrated skills in qualitative and quantitative data collection, analysis and knowledge dissemination * Experience working in a postsecondary institution or other complex organization is an asset * Experience in an advising role and in customer service in an academic setting * Analytical skills to determine needs and provide advice and guidance. * Collegial and a team player, able to work both independently and within a team. * Organizational, interpersonal and communication skills, as well as good judgment, tact and diplomacy. * Experience using computer systems (uoCampus, Talisma, Calculator, Document Manager, or similar systems) and applications and platforms such as Windows, word processing software, databases, spreadsheets, email and the Internet * Ability to make and implement decisions quickly * Bilingualism – French and English (spoken and written) **Key Competencies at uOttawa:** Here are the required competencies for all or our employees at uOttawa: **Planning:** Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities. **Initiative:** Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible. **Client Service Orientation:** Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them. **Teamwork and Cooperation:** Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team. The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact hrtalentmanagement@uottawa.ca to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. **Note: if this is a union position:** The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click [here](https://hrdocrh.uottawa.ca/info/en-ca/) to find out more. _If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute._ Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.", "summaryDescription" : "Lead Coordinator, Academic Administration (Psychedelics Program) at University of Ottawa. Skills: Project Coordination, Communication, Change Management, Project Evaluation and Analysis, Academic Analysis, Academic Advisement. Develops, administers, and evaluates projects for the Graduate Studies Office (GSO) at the Faculty of Social Sciences.. Executes and monitors logistical activities related to the delivery of programs while developing and maintaining communication platforms and strategies.", "postedDate" : "2026-05-18T15:40:34.738", "createdAt" : "2026-05-20T15:40:34.722", "lastUpdated" : "2026-05-20T15:45:14.414", "ingestTimestamp" : "2026-05-20T15:40:34.722", "mongoId" : "6a0da8a858b93c861ea57b37", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "sourceUrl" : "https://uottawa.wd3.myworkdayjobs.com/uOttawa_External_Career_Site/job/Ottawa-ON/Lead-Coordinator--Academic-Administration--Psychedelics-Program-_JR34634", "salaryAnnualMin" : 72437, "salaryAnnualMax" : 91502, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Operational Functions", "Logistical Activities", "Record Maintenance", "Reporting", "Training Facilitation", "Procedural Reviews", "IT Needs Assessment", "Workflow Analysis", "Student Needs Analysis", "Policy Implementation", "Procedure Implementation", "Problem Solving", "Process Refinement", "Adaptable", "Collaborative", "Teamwork", "Initiative", "Client Service Orientation", "Cooperation", "Judgment", "Tact", "Diplomacy", "Project Coordination", "Communication", "Change Management", "Project Evaluation and Analysis", "Academic Analysis", "Academic Advisement", "Academic Administration", "Project Management", "Program Delivery", "Communication Strategy", "Student Enrollment", "Student Admission", "Scholarships", "Research Activities", "Convocation Coordination", "Program Evaluation", "Data Collection", "Data Analysis", "Knowledge Dissemination", "Project Delivery", "Project Execution", "Project Evaluation", "Project Planning", "Project Closure", "Graduate Studies", "Psychedelics and Consciousness Studies Program", "uoCampus", "Talisma", "Document Manager", "Windows", "Word Processing Software", "Databases", "Spreadsheets", "Email", "Internet" ], "skillCount" : 57, "jobCategory" : "other", "seniorityLevel" : "executive", "dataQualityScore" : 1.0, "daysOld" : 2, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "education" }, { "id" : "6a2c94bb74d8ee00a098b6bf", "title" : "Program Coordinator", "company" : "ERC Pathlight", "industry" : "Healthcare", "salary" : { "min" : 52000.0, "max" : 71000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "The estimated salary is based on the market baseline for an Entry-level Program Coordinator in Healthcare in Bethesda, United States, with adjustments for seniority and company size." }, "location" : "MD-Bethesda Arlington", "locations" : [ "MD-Bethesda Arlington" ], "timestamp" : "2026-06-15T05:20:15.267", "fingerprint" : "dbe46d85e4a4053cbf670c4b61d226ba66be9963502b825c859f29a276a181ef", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/erc8585757pathlight53t353/jobs/4271564009", "externalId" : "4271564009", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Bethesda", "state" : "Maryland", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "38.9812726,-77.1233587" }, { "city" : "Arlington", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "32.7355816,-97.1071186" } ], "locationText" : "Bethesda, Maryland, United States; Arlington, United States", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Operational metrics", "Resource planning", "Continuous improvement" ], "hardSkillsList" : [ "De-escalation", "Coping skills implementation", "Urine specific gravity", "EHR documentation" ], "hardSkills" : [ { "name" : "De-escalation", "level" : "intermediate" }, { "name" : "Coping skills implementation", "level" : "intermediate" }, { "name" : "Urine specific gravity", "level" : "intermediate" }, { "name" : "EHR documentation", "level" : "intermediate" } ], "majorSkills" : "Patient care, Milieu management, Treatment plan implementation", "majorSkillsList" : [ "Patient care", "Milieu management", "Treatment plan implementation" ], "coreResponsibilities" : "Maintain daily program structure, Complete observation rounds, Complete safety checks, Support patients with de-escalation, Implement coping skills, Conduct room searches, Conduct luggage searches, Supervise fresh air breaks, Supervise mindful movement exposures, Provide ongoing bathroom monitoring, Obtain patient vital signs, Document patient vital signs, Obtain patient weights, Document patient weights, Obtain urine specific gravity, Document urine specific gravity, Participate in facilitation of therapeutic groups, Complete EHR documentation, Support group-based social activities, Support meal outings, Participate in all meals, Participate in snacks, Provide meal support, Complete meal-related documentation, Support dietitians, Prepare for Nutrition Groups, Prepare for Cooking Groups, Ensure adherence to meal plans, Ensure adherence to allergy-safety protocols, Support restaurant outings", "teamCollaboration" : "Cross-functional teams; Treatment team alignment", "domainKnowledge" : "Eating disorders; Mood disorders; Anxiety disorders; Trauma-related conditions; Inpatient care; Residential care; Partial hospitalization; Therapeutic milieu; Treatment plans; Meal plans", "domainList" : [ "eating-disorders", "mood-disorders", "anxiety-disorders", "trauma-related-conditions", "inpatient-care", "residential-care", "partial-hospitalization", "therapeutic-milieu", "treatment-plans", "meal-plans" ], "domainSpecificKnowledge" : [ "Eating disorders", "Mood disorders", "Anxiety disorders", "Trauma-related conditions", "Inpatient care", "Residential care", "Partial hospitalization", "Therapeutic milieu", "Treatment plans", "Meal plans" ], "toolProficiency" : [ "EHR" ], "documentationSkills" : "EHR documentation; Meal-related documentation", "continuousLearning" : "Tuition reimbursement", "qualificationsBasic" : "Direct patient care, Patient supervision, Maintain structure and boundaries, Support therapeutic programming, Assist with mealtime support, Complete required documentation, Follow established schedule, Complete observation rounds, Conduct room searches, Supervise fresh air breaks, Supervise mindful movement, Obtain and document vital signs, Participate in facilitation of therapeutic groups, Complete EHR documentation, Support group-based social activities, Support meal outings, Participate in all meals, Provide meal support, Complete meal-related documentation, Support dietitians, Ensure adherence to meal plans, Adhere to allergy-safety protocols, Support restaurant outings", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Who We Are At ERC Pathlight, we’re on a mission to change lives—and we’re looking for people who feel called to do the same. As one of the nation’s leading treatment providers for eating disorders and mood, anxiety, and trauma-related conditions, we bring innovative, evidence-based, and deeply compassionate care to patients across the country. With multiple locations nationwide and extensive virtual programming, we meet patients exactly where they are and help them move toward lasting recovery. Founded in 2008 by renowned psychiatrists and psychologists, ERC Pathlight now supports more than 6,000 patients each year. And as the need for world-class mental health care continues to rise, our commitment is stronger than ever: to expand access, elevate the standard of care, and empower every patient to rebuild their life with dignity and hope. Why Join Us When you join ERC Pathlight, you become part of a team that shows up every day to make a real difference. You’ll work alongside passionate clinicians, dedicated support staff, and mission-driven leaders who believe in collaboration, growth, and doing the right thing—always. Here, your work matters. Your ideas matter. You matter. If you’re energized by purpose, motivated by impact, and ready to help transform the future of mental health treatment, you belong here. Come build hope. Come save lives. Come grow with us. What you’ll be doing: Schedule: PRN (as-needed), Monday-Friday 8am-4:30pm. Working onsite at Eating Recovery Center's adult and child/adolescent PHP program in Bethesda, MD. The Program Coordinator (PC I, PC II, PC III) is responsible for providing direct care and supervision to patients within inpatient, residential, and partial hospitalization levels of care at ERC Pathlight. Program Coordinators maintain a safe, structured, and therapeutic milieu while supporting the implementation of individualized treatment plans. PCs provide patient supervision, maintain structure and boundaries, support therapeutic programming, assist with mealtime support, and complete required documentation. Level placement (I, II, III) is determined based on education, experience, and demonstrated competency. Essential duties and responsibilities: Milieu Management Maintain daily program structure by following the established schedule Complete observation rounds and safety checks as ordered by physician Support patients with de-escalation and implementation of coping skills per treatment plan Conduct room and luggage searches Supervise fresh air breaks and mindful movement exposures Provide ongoing bathroom monitoring Obtain and document patient vital signs, weights, and urine specific gravity (as applicable by location/program) Group Facilitation Participate in facilitation of therapeutic groups Complete required EHR documentation related to group facilitation Support group-based social activities and meal outings Meal Support Participate in all meals and snacks with patients Provide meal support using coaching and skills aligned with the treatment team Complete timely and accurate meal-related documentation Support dietitians in preparation for Nutrition and Cooking Groups Ensure adherence to individualized meal plans and allergy-safety protocols Support restaurant outings as needed Administrative comprehensive medical, dental, and vision coverage; generous Paid Time Off; Parental Leave benefits; Retirement benefits; and tuition reimbursement to help you continue growing in your career. We also recognize that mental health is part of every person’s experience. That’s why we strive to create a workplace where you feel supported, seen, and encouraged—personally, professionally, and at home. When you thrive, you can do your best work. And your best work changes lives.", "summaryDescription" : "Program Coordinator at ERC Pathlight. Skills: Patient care, Milieu management, Treatment plan implementation. Maintain daily program structure. Complete observation rounds", "postedDate" : "2026-06-13T21:28:43.903", "createdAt" : "2026-06-13T21:28:43.903", "lastUpdated" : "2026-06-15T05:20:15.267", "ingestTimestamp" : "2026-06-13T21:28:43.903", "mongoId" : "6a2c94bb74d8ee00a098b6bf", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 52000, "salaryAnnualMax" : 71000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "De-escalation", "Coping skills implementation", "Urine specific gravity", "EHR documentation", "Patient care", "Milieu management", "Treatment plan implementation", "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Operational metrics", "Resource planning", "Continuous improvement", "Eating disorders", "Mood disorders", "Anxiety disorders", "Trauma-related conditions", "Inpatient care", "Residential care", "Partial hospitalization", "Therapeutic milieu", "Treatment plans", "Meal plans", "EHR" ], "skillCount" : 25, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.7777778, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c94bb74d8ee00a098b6c5", "title" : "Program Coordinator", "company" : "ERC Pathlight", "industry" : "Healthcare", "salary" : { "min" : 48000.0, "max" : 62000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "The estimated salary is based on the market baseline for an Entry-level Program Coordinator in Chicago, with adjustments for the healthcare industry and company size." }, "location" : "IL-Chicago Huron", "locations" : [ "IL-Chicago Huron" ], "timestamp" : "2026-06-15T08:14:24.517", "fingerprint" : "385552f856491eeb4796797485f18dc289efaee88265b3900e6cc19a66da2a39", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/erc8585757pathlight53t353/jobs/4274214009", "externalId" : "4274214009", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Chicago", "state" : "Illinois", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "41.8755616,-87.6244212" } ], "locationText" : "Chicago, Illinois, United States", "professionalSkills" : [ "Milieu management", "De-escalation", "Coping skills implementation", "Observation rounds", "Safety checks", "Room searches", "Luggage searches", "Fresh air breaks", "Mindful movement", "Bathroom monitoring", "Vital signs", "Urine specific gravity", "EHR documentation", "Meal support", "Allergy safety protocols" ], "hardSkillsList" : [ "Obtain vital signs", "Document vital signs", "Obtain patient weights", "Document patient weights" ], "hardSkills" : [ { "name" : "Obtain vital signs", "level" : "intermediate" }, { "name" : "Document vital signs", "level" : "intermediate" }, { "name" : "Obtain patient weights", "level" : "intermediate" }, { "name" : "Document patient weights", "level" : "intermediate" } ], "majorSkills" : "Patient care, Milieu management, Therapeutic programming", "majorSkillsList" : [ "Patient care", "Milieu management", "Therapeutic programming" ], "coreResponsibilities" : "Maintain daily program structure, Complete observation rounds, Complete safety checks, Support patients with de-escalation, Support implementation of coping skills, Conduct room searches, Conduct luggage searches, Supervise fresh air breaks, Supervise mindful movement exposures, Provide ongoing bathroom monitoring, Obtain patient vital signs, Document patient vital signs, Obtain patient weights, Document patient weights, Obtain urine specific gravity, Document urine specific gravity, Participate in facilitation of therapeutic groups, Complete EHR documentation, Support group-based social activities, Support meal outings, Participate in all meals, Participate in snacks, Provide meal support, Complete meal-related documentation, Support dietitians, Ensure adherence to meal plans, Ensure allergy-safety protocols, Support restaurant outings", "teamCollaboration" : "Treatment team support; Work with dietitians", "domainKnowledge" : "Eating disorders; Mood disorders; Anxiety disorders; Trauma-related conditions; Inpatient care; Residential care; Partial hospitalization; Adult IOP; PHP; Nutrition groups; Cooking groups; Meal plans; Allergy safety", "domainList" : [ "eating-disorders", "mood-disorders", "anxiety-disorders", "trauma-related-conditions", "inpatient-care", "residential-care", "partial-hospitalization", "adult-iop", "php", "nutrition-groups", "cooking-groups", "meal-plans", "allergy-safety" ], "domainSpecificKnowledge" : [ "Eating disorders", "Mood disorders", "Anxiety disorders", "Trauma-related conditions", "Inpatient care", "Residential care", "Partial hospitalization", "Adult IOP", "PHP", "Nutrition groups", "Cooking groups", "Meal plans", "Allergy safety" ], "toolProficiency" : [ "EHR" ], "documentationSkills" : "EHR documentation; Meal-related documentation", "continuousLearning" : "Tuition reimbursement", "qualificationsBasic" : "Direct patient care, Patient supervision, Maintain structure and boundaries, Support therapeutic programming, Assist with mealtime support, Complete required documentation", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Who We Are At ERC Pathlight, we’re on a mission to change lives—and we’re looking for people who feel called to do the same. As one of the nation’s leading treatment providers for eating disorders and mood, anxiety, and trauma-related conditions, we bring innovative, evidence-based, and deeply compassionate care to patients across the country. With multiple locations nationwide and extensive virtual programming, we meet patients exactly where they are and help them move toward lasting recovery. Founded in 2008 by renowned psychiatrists and psychologists, ERC Pathlight now supports more than 6,000 patients each year. And as the need for world-class mental health care continues to rise, our commitment is stronger than ever: to expand access, elevate the standard of care, and empower every patient to rebuild their life with dignity and hope. Why Join Us When you join ERC Pathlight, you become part of a team that shows up every day to make a real difference. You’ll work alongside passionate clinicians, dedicated support staff, and mission-driven leaders who believe in collaboration, growth, and doing the right thing—always. Here, your work matters. Your ideas matter. You matter. If you’re energized by purpose, motivated by impact, and ready to help transform the future of mental health treatment, you belong here. Come build hope. Come save lives. Come grow with us. What you’ll be doing: Schedule: PRN (as-needed). Working onsite at Eating Recovery Center and Pathlight's adult IOP, PHP and residential facility in Chicago, IL. The Program Coordinator (PC I, PC II, PC III) is responsible for providing direct care and supervision to patients within inpatient, residential, and partial hospitalization levels of care at ERC Pathlight. Program Coordinators maintain a safe, structured, and therapeutic milieu while supporting the implementation of individualized treatment plans. PCs provide patient supervision, maintain structure and boundaries, support therapeutic programming, assist with mealtime support, and complete required documentation. Level placement (I, II, III) is determined based on education, experience, and demonstrated competency. Essential duties and responsibilities: Milieu Management Maintain daily program structure by following the established schedule Complete observation rounds and safety checks as ordered by physician Support patients with de-escalation and implementation of coping skills per treatment plan Conduct room and luggage searches Supervise fresh air breaks and mindful movement exposures Provide ongoing bathroom monitoring Obtain and document patient vital signs, weights, and urine specific gravity (as applicable by location/program) Group Facilitation Participate in facilitation of therapeutic groups Complete required EHR documentation related to group facilitation Support group-based social activities and meal outings Meal Support Participate in all meals and snacks with patients Provide meal support using coaching and skills aligned with the treatment team Complete timely and accurate meal-related documentation Support dietitians in preparation for Nutrition and Cooking Groups Ensure adherence to individualized meal plans and allergy-safety protocols Support restaurant outings as needed Administrative comprehensive medical, dental, and vision coverage; generous Paid Time Off; Parental Leave benefits; Retirement benefits; and tuition reimbursement to help you continue growing in your career. We also recognize that mental health is part of every person’s experience. That’s why we strive to create a workplace where you feel supported, seen, and encouraged—personally, professionally, and at home. When you thrive, you can do your best work. And your best work changes lives.", "summaryDescription" : "Program Coordinator at ERC Pathlight. Skills: Patient care, Milieu management, Therapeutic programming. Maintain daily program structure. Complete observation rounds", "postedDate" : "2026-06-13T20:56:23.979", "createdAt" : "2026-06-13T20:56:23.979", "lastUpdated" : "2026-06-15T08:14:24.517", "ingestTimestamp" : "2026-06-13T20:56:23.979", "mongoId" : "6a2c94bb74d8ee00a098b6c5", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 48000, "salaryAnnualMax" : 62000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Obtain vital signs", "Document vital signs", "Obtain patient weights", "Document patient weights", "Patient care", "Milieu management", "Therapeutic programming", "De-escalation", "Coping skills implementation", "Observation rounds", "Safety checks", "Room searches", "Luggage searches", "Fresh air breaks", "Mindful movement", "Bathroom monitoring", "Vital signs", "Urine specific gravity", "EHR documentation", "Meal support", "Allergy safety protocols", "Eating disorders", "Mood disorders", "Anxiety disorders", "Trauma-related conditions", "Inpatient care", "Residential care", "Partial hospitalization", "Adult IOP", "PHP", "Nutrition groups", "Cooking groups", "Meal plans", "Allergy safety", "EHR" ], "skillCount" : 35, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.7777778, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.95 }, { "id" : "6a307004f292fd229cfefbf9", "title" : "Administration Manager", "company" : "DH Pace", "salary" : { "min" : 85000.0, "max" : 125000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Administration Manager in Charlotte, USA, adjusted for manager seniority and the manufacturing industry." }, "location" : "Charlotte, NC", "locations" : [ "Charlotte", "NC" ], "timestamp" : "2026-06-16T10:07:41.189", "fingerprint" : "120b2e21ab43b47654f67e3bc8cc7694eed3002c1ada8722916f54f0c051b2f4", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/dhpace/jobs/5263395008", "externalId" : "5263395008", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Charlotte", "state" : "North Carolina", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "35.2272086,-80.8430827" } ], "locationText" : "Charlotte, North Carolina, United States", "minimumEducation" : "High School", "experienceMinYears" : 5, "experienceLevel" : "Manager", "remoteFriendly" : false, "rawDescription" : "Why DH Pace? The DH Pace Company is a family-owned and privately held business with annual sales over $1 billion through 60+ offices located across the continental United States. The Company is an industry leader in the distribution, installation, maintenance, and repair of a complete range of commercial, industrial, and residential door, docking and security products. In 2026, DH Pace is celebrating its 100th anniversary in business. Join one of the most respected names in the building access solutions industry. Overhead Door Company of Charlotte™, a DH Pace Company, Inc., is seeking an Administration Manager to join our Mid-Atlantic Sales and Operations Management team. This role will be instrumental in leading our back-office operations, ensuring excellence in administrative processes, and assist in developing high-performing teams across multiple offices in the Mid-Atlantic region. Position Overview The Administration Manager will work directly with and alongside administrative staff and managers to oversee multiple aspects of sales and service operations support. This position requires a collaborative, hands-on leader who can manage day-to-day functions while driving process improvement and team development across regional offices. Key Responsibilities Oversee and manage all back-office administration functions including: Customer Service Sales Order Entry Contracts Accounts Payable (A/P) and Accounts Receivable (A/R) Billing, Invoicing, and Auditing Supervise and mentor administrative teams to ensure accuracy, timeliness, and high-quality support. Develop and refine reporting tools to monitor business performance and identify areas for improvement. Collaborate with regional leadership to align operations with company goals and standards. Train and develop team members to foster growth, consistency, and efficiency. Ensure compliance with company policies and internal controls. Travel 25% - 40% to Mid-Atlantic Satellite Offices QUALIFICATIONS: Business degree preferred with minimum five (5) years of Administrative Management / Administration Operations Management / Multi-Branch Administration Management coupled with a minimum of five (5) years of administrative office experience with experience and knowledge of: Managing Administrative Staff and Managers, Reporting, C/S, Sales Order Entry, Contracts, A/P, A/R, billing, invoicing, call taking/scheduling and auditing. Minimum requirement is a High School Diploma or equivalent coupled with a minimum of ten (10) years of management experience. Successful completion of references, employment verifications, background check, and drug screen required in advance of hire. Must have a good driving record. Computer proficient; MS Office Suite is a must to include proficiency with Excel; ERP and CRM system experience is also very important. Successful candidate will have excellent communication and customer relation skills, high sense of urgency with exceptional problem-solving skills and a keen sense for details. OFFICE LOCATION / FULL-TIME ONSITE POSITION: 3035 Horseshoe Ln, Charlotte, NC 28208 What We Offer Comprehensive medical, dental, and vision coverage — available your first full month Generous paid time off plus paid holidays and floating holidays Company-paid life insurance, short-term disability, and long-term disability 401(k) with employer match Health Savings Account (HSA) and Flexible Spending Account (FSA) options Voluntary benefits including supplemental life and critical illness coverage Employee discounts for you and your immediate family Competitive compensation with annual performance reviews Successful completion of references, employment verifications, background check, drug screen, and driving record (if applicable) required in advance of hire. DH Pace Company, Inc. does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of DH Pace Company, Inc. without a prior written search agreement will be considered unsolicited and the property of DH Pace Company, Inc. Please, no phone calls or emails. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)", "summaryDescription" : "Administration Manager at DH Pace", "postedDate" : "2026-06-16T01:16:44.618", "createdAt" : "2026-06-16T01:16:44.618", "lastUpdated" : "2026-06-16T10:07:41.189", "ingestTimestamp" : "2026-06-16T01:16:44.618", "mongoId" : "6a307004f292fd229cfefbf9", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 85000, "salaryAnnualMax" : 125000, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Manager", "dataQualityScore" : 0.7777778, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Manufacturing", "llmIndustryConfidence" : 0.95 }, { "id" : "6a309acbf292fd229c0ed15c", "title" : "Administration Assistant", "company" : "Konecranes", "industry" : "Machinery", "salary" : { "min" : 1.2E7, "max" : 1.8E7, "currency" : "VND", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Junior Administration Assistant in Ha Noi, Vietnam, adjusted for the manufacturing industry and company size." }, "location" : "Ha Noi, VN", "locations" : [ "Ha Noi", "VN" ], "timestamp" : "2026-06-16T15:55:39.416", "fingerprint" : "a1edc7bd5941c4ca5e697753fd5ae540b58f44b37ebb931cc9924918020788f6", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/Konecranes/744000132118969-administration-assistant", "externalId" : "744000132118969", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Ha Noi", "country" : "Vietnam", "continent" : "as", "source" : "llm", "workMode" : "onsite", "geo" : "21.0283334,105.8540410" } ], "locationText" : "Ha Noi, Vietnam", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "experienceLevel" : "not-applicable", "professionalSkills" : [ "Business process improvement", "Document preparation", "Costing", "Technical specification clarification", "Bidding documentation", "Sales support", "Accounts receivable follow-up", "Business data analysis", "Reporting" ], "majorSkills" : "Bidding documentation, Administrative support, Operational support", "majorSkillsList" : [ "Bidding documentation", "Administrative support", "Operational support" ], "coreResponsibilities" : "Prepare bidding documentation, Make costing for bids, Clarify technical specifications, Coordinate with salesmen, Coordinate with regional support team, Submit bidding documentation, Provide administrative support, Provide operational support, Assist managers in improving business processes, Resolve day-to-day issues, Contribute to development of internal policies, Contribute to enhancement of internal guidelines, Contribute to development of standard operating procedures, Identify recurring issues, Propose practical solutions, Collaborate with cross-functional teams, Support sales function in AR follow-up, Prepare business data for analysis, Prepare reports for analysis", "teamCollaboration" : "Work with salesmen; Work with regional support team; Collaborate with cross-functional teams; Build effective working relationships with suppliers; Build effective working relationships with customers; Build effective working relationships with internal stakeholders", "domainKnowledge" : "ISO 14001; ISO 45001", "domainList" : [ "iso-14001", "iso-45001" ], "domainSpecificKnowledge" : [ "ISO 14001", "ISO 45001" ], "communicationSkills" : "Written communication; Verbal communication", "documentationSkills" : "Bidding documentation; Technical documentation", "problemSolvingSkills" : "Propose practical solutions", "specialRequirements" : "Willingness to travel domestically", "qualificationsBasic" : "Bachelor's degree, Proficient in English (minimum B2 level), Written and verbal communication skills, Good understanding of technical documentation and drawings, Detail-oriented with organisational and coordination capabilities, Ability to work collaboratively across functions and manage multiple priorities", "qualificationsPreferred" : "Bachelor's in Engineering or related area, Minimum of 3 years relevant experience, Experience in document preparation for bidding in government or project-based environments", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "At Konecranes, we believe that great customer experience is built on the people behind the Konecranes name. Everything we do, we do with passion and drive. We believe diversity drives business success and is the foundation for our growth. We welcome different backgrounds and skills that enrich our community and we promote a place where we can ALL be ourselves. This is what makes Konecranes a unique place to work. JOB PURPOSE Provide structured and efficient administrative and business support to the ISE business unit, ensuring timely preparation of bidding documentation and effective coordination in accordance with company policies and procedures. KEY RESPONSIBILITIES 1. Prepare, make costing, clarify technical specifications, work together with salesmen, regional support team and customers; coordinate and submit bidding documentation, ensuring completeness, accuracy, and compliance with client and regulatory requirements. 2. Provide administrative and operational support within assigned scope to assist managers in improving business processes and resolving day-to-day issues. 3. Contribute to the development and enhancement of internal policies, guidelines, and standard operating procedures within the function. 4. Identify recurring issues, propose practical solutions, and collaborate with cross-functional teams to drive improvements; may support or lead specific project tasks when required. 5. Support the sales function in accounts receivable (AR) follow-up and preparation of business data and reports for analysis. 6. Perform other duties as assigned by the line manager. 7. Awareness of ISO 14001 and 45001 standards ## Qualifications JOBHOLDER REQUIREMENTS * Educational requirements: Bachelor’s degree, preferably in Engineering or a related area. * Specialized requirements – Qualifications/licences: * Years of professional experience: Preferably a minimum of 3 years of relevant experience, particularly in document preparation for bidding in government or project-based environments. * Language skills: Proficient in English (minimum B2 level) * Other: * Strong written and verbal communication skills. * Good understanding of technical documentation and drawings. * Detail-oriented with strong organisational and coordination capabilities. * Proactive, with a “can-do” attitude and ability to build effective working relationships with suppliers, customers, and internal stakeholders. * Ability to work collaboratively across functions and manage multiple priorities. * Willingness to travel domestically as required. ## Additional Information Konecranes moves what matters . 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Everything we do, we do with passion and drive. We believe diversity drives business success and is the foundation for our growth. We welcome different backgrounds and skills that enrich our community and we promote a place where we can ALL be ourselves. This is what makes Konecranes a unique place to work. JOB PURPOSE Provide structured and efficient administrative and business support to the ISE business unit, ensuring timely preparation of bidding documentation and effective coordination in accordance with company policies and procedures. KEY RESPONSIBILITIES 1. Prepare, make costing, clarify technical specifications, work together with salesmen, regional support team and customers; coordinate and submit bidding documentation, ensuring completeness, accuracy, and compliance with client and regulatory requirements. 2. Provide administrative and operational support within assigned scope to assist managers in improving business processes and resolving day-to-day issues. 3. Contribute to the development and enhancement of internal policies, guidelines, and standard operating procedures within the function. 4. Identify recurring issues, propose practical solutions, and collaborate with cross-functional teams to drive improvements; may support or lead specific project tasks when required. 5. Support the sales function in accounts receivable (AR) follow-up and preparation of business data and reports for analysis. 6. Perform other duties as assigned by the line manager. 7. Awareness of ISO 14001 and 45001 standards ## Qualifications JOBHOLDER REQUIREMENTS * Educational requirements: Bachelor’s degree, preferably in Engineering or a related area. * Specialized requirements – Qualifications/licences: * Years of professional experience: Preferably a minimum of 3 years of relevant experience, particularly in document preparation for bidding in government or project-based environments. * Language skills: Proficient in English (minimum B2 level) * Other: * Strong written and verbal communication skills. * Good understanding of technical documentation and drawings. * Detail-oriented with strong organisational and coordination capabilities. * Proactive, with a “can-do” attitude and ability to build effective working relationships with suppliers, customers, and internal stakeholders. * Ability to work collaboratively across functions and manage multiple priorities. * Willingness to travel domestically as required. ## Additional Information Konecranes moves what matters . 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Everything we do, we do with passion and drive. We believe diversity drives business success and is the foundation for our growth. We welcome different backgrounds and skills that enrich our community and we promote a place where we can ALL be ourselves. This is what makes Konecranes a unique place to work. JOB PURPOSE Provide structured and efficient administrative and business support to the ISE business unit, ensuring timely preparation of bidding documentation and effective coordination in accordance with company policies and procedures. KEY RESPONSIBILITIES 1. Prepare, make costing, clarify technical specifications, work together with salesmen, regional support team and customers; coordinate and submit bidding documentation, ensuring completeness, accuracy, and compliance with client and regulatory requirements. 2. Provide administrative and operational support within assigned scope to assist managers in improving business processes and resolving day-to-day issues. 3. Contribute to the development and enhancement of internal policies, guidelines, and standard operating procedures within the function. 4. Identify recurring issues, propose practical solutions, and collaborate with cross-functional teams to drive improvements; may support or lead specific project tasks when required. 5. Support the sales function in accounts receivable (AR) follow-up and preparation of business data and reports for analysis. 6. Perform other duties as assigned by the line manager. 7. Awareness of ISO 14001 and 45001 standards ## Qualifications JOBHOLDER REQUIREMENTS * Educational requirements: Bachelor’s degree, preferably in Engineering or a related area. * Specialized requirements – Qualifications/licences: * Years of professional experience: Preferably a minimum of 3 years of relevant experience, particularly in document preparation for bidding in government or project-based environments. * Language skills: Proficient in English (minimum B2 level) * Other: * Strong written and verbal communication skills. * Good understanding of technical documentation and drawings. * Detail-oriented with strong organisational and coordination capabilities. * Proactive, with a “can-do” attitude and ability to build effective working relationships with suppliers, customers, and internal stakeholders. * Ability to work collaboratively across functions and manage multiple priorities. * Willingness to travel domestically as required. ## Additional Information Konecranes moves what matters . We are a global leader in material handling solutions, serving a broad range of customers across multiple industries. We consistently set the industry benchmark, from everyday improvements to the breakthroughs at moments that matter most, because we know we can always find a safer, more productive and sustainable way. That's why, with 16 000+ professionals in over 50 countries, we are trusted every day to lift, handle and move what the world needs. Konecranes is committed to ensuring that all employees and job applicants are treated fairly in an environment which is free from any form of discrimination.", "summaryDescription" : "Administration Assistant at Konecranes. Skills: Bidding documentation, Administrative support, Operational support. Prepare bidding documentation. Make costing for bids", "postedDate" : "2026-06-15T06:18:06.000", "createdAt" : "2026-06-16T03:34:26.144", "lastUpdated" : "2026-06-16T13:09:38.096", "ingestTimestamp" : "2026-06-16T03:34:26.144", "mongoId" : "6a309acbf292fd229c0ed15d", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "200k+", "hasSalary" : false, "allSkills" : [ "Bidding documentation", "Administrative support", "Operational support", "Business support", "Costing", "Document preparation", "Business process improvement", "Policy development", "Guideline development", "Standard operating procedures", "Sales support", "Accounts receivable follow-up", "Data analysis", "ISO 14001", "ISO 45001", "Technical documentation" ], "skillCount" : 16, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 1.0, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Manufacturing", "llmIndustryConfidence" : 0.92 }, { "id" : "6a30529df292fd229cf0ef26", "title" : "Administration Assistant", "company" : "Konecranes", "industry" : "Machinery", "salary" : { "min" : 1.6E8, "max" : 2.4E8, "currency" : "VND", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Administration Assistant in Ho Chi Minh, Vietnam, adjusted for mid-seniority in the manufacturing industry." }, "location" : "Ho Chi Minh, Di An, VN", "locations" : [ "Ho Chi Minh", "Di An", "VN" ], "timestamp" : "2026-06-16T06:31:20.812", "fingerprint" : "c176c34766c0719b5d7da796fd08c2b33e16e0532364d4635aae23500186dade", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/Konecranes/744000132118779-administration-assistant", "externalId" : "744000132118779", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Ho Chi Minh", "country" : "Vietnam", "continent" : "as", "source" : "llm", "workMode" : "onsite", "geo" : "10.8186965,106.6518346" }, { "city" : "Di An", "country" : "Vietnam", "continent" : "as", "source" : "llm", "workMode" : "onsite", "geo" : "10.9079224,106.7694761" } ], "locationText" : "Ho Chi Minh, Vietnam; Di An, Vietnam", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "experienceLevel" : "not-applicable", "professionalSkills" : [ "Business support", "Costing", "Document preparation", "Business process improvement", "Policy development", "Guideline development", "Standard operating procedures", "Sales support", "Accounts receivable follow-up", "Data analysis" ], "majorSkills" : "Bidding documentation, Administrative support, Operational support", "majorSkillsList" : [ "Bidding documentation", "Administrative support", "Operational support" ], "coreResponsibilities" : "Prepare bidding documentation, Make costing for bids, Clarify technical specifications, Work with salesmen, Work with regional support team, Coordinate bidding documentation submission, Provide administrative support, Provide operational support, Assist managers in improving business processes, Resolve day-to-day issues, Contribute to development of internal policies, Contribute to enhancement of internal guidelines, Contribute to enhancement of standard operating procedures, Identify recurring issues, Propose practical solutions, Collaborate with cross-functional teams, Support sales function in AR follow-up, Prepare business data for analysis, Prepare reports for analysis, Perform other duties as assigned", "teamCollaboration" : "Work with salesmen; Work with regional support team; Collaborate with cross-functional teams; Build effective working relationships with suppliers; Build effective working relationships with customers; Build effective working relationships with internal stakeholders", "domainKnowledge" : "ISO 14001; ISO 45001; Technical documentation; Bidding documentation", "domainList" : [ "iso-14001", "iso-45001", "technical-documentation", "bidding-documentation" ], "domainSpecificKnowledge" : [ "ISO 14001", "ISO 45001", "Technical documentation", "Bidding documentation" ], "communicationSkills" : "Written communication; Verbal communication", "documentationSkills" : "Bidding documentation; Technical documentation", "problemSolvingSkills" : "Identify recurring issues; Propose practical solutions", "specialRequirements" : "Willingness to travel domestically", "qualificationsBasic" : "Bachelor's degree, Proficient in English (B2 level), Written and verbal communication skills, Good understanding of technical documentation and drawings, Detail-oriented with organisational and coordination capabilities, Ability to work collaboratively across functions, Manage multiple priorities", "qualificationsPreferred" : "Bachelor's in Engineering or related area, Minimum 3 years relevant experience, Experience in document preparation for bidding in government or project-based environments", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "At Konecranes, we believe that great customer experience is built on the people behind the Konecranes name. Everything we do, we do with passion and drive. We believe diversity drives business success and is the foundation for our growth. We welcome different backgrounds and skills that enrich our community and we promote a place where we can ALL be ourselves. This is what makes Konecranes a unique place to work. JOB PURPOSE Provide structured and efficient administrative and business support to the ISE business unit, ensuring timely preparation of bidding documentation and effective coordination in accordance with company policies and procedures. KEY RESPONSIBILITIES 1. Prepare, make costing, clarify technical specifications, work together with salesmen, regional support team and customers; coordinate and submit bidding documentation, ensuring completeness, accuracy, and compliance with client and regulatory requirements. 2. Provide administrative and operational support within assigned scope to assist managers in improving business processes and resolving day-to-day issues. 3. Contribute to the development and enhancement of internal policies, guidelines, and standard operating procedures within the function. 4. Identify recurring issues, propose practical solutions, and collaborate with cross-functional teams to drive improvements; may support or lead specific project tasks when required. 5. Support the sales function in accounts receivable (AR) follow-up and preparation of business data and reports for analysis. 6. Perform other duties as assigned by the line manager. 7. Awareness of ISO 14001 and 45001 standards ## Qualifications JOBHOLDER REQUIREMENTS * Educational requirements: Bachelor’s degree, preferably in Engineering or a related area. * Specialized requirements – Qualifications/licences: * Years of professional experience: Preferably a minimum of 3 years of relevant experience, particularly in document preparation for bidding in government or project-based environments. * Language skills: Proficient in English (minimum B2 level) * Other: * Strong written and verbal communication skills. * Good understanding of technical documentation and drawings. * Detail-oriented with strong organisational and coordination capabilities. * Proactive, with a “can-do” attitude and ability to build effective working relationships with suppliers, customers, and internal stakeholders. * Ability to work collaboratively across functions and manage multiple priorities. * Willingness to travel domestically as required. ## Additional Information Konecranes moves what matters . We are a global leader in material handling solutions, serving a broad range of customers across multiple industries. We consistently set the industry benchmark, from everyday improvements to the breakthroughs at moments that matter most, because we know we can always find a safer, more productive and sustainable way. That's why, with 16 000+ professionals in over 50 countries, we are trusted every day to lift, handle and move what the world needs. Konecranes is committed to ensuring that all employees and job applicants are treated fairly in an environment which is free from any form of discrimination.", "summaryDescription" : "Administration Assistant at Konecranes. Skills: Bidding documentation, Administrative support, Operational support. Prepare bidding documentation. Make costing for bids", "postedDate" : "2026-06-15T06:18:06.000", "createdAt" : "2026-06-15T21:48:44.605", "lastUpdated" : "2026-06-16T06:31:20.812", "ingestTimestamp" : "2026-06-15T21:48:44.605", "mongoId" : "6a30529df292fd229cf0ef26", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "200k+", "hasSalary" : false, "allSkills" : [ "Bidding documentation", "Administrative support", "Operational support", "Business support", "Costing", "Document preparation", "Business process improvement", "Policy development", "Guideline development", "Standard operating procedures", "Sales support", "Accounts receivable follow-up", "Data analysis", "ISO 14001", "ISO 45001", "Technical documentation" ], "skillCount" : 16, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 1.0, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Manufacturing", "llmIndustryConfidence" : 0.92 }, { "id" : "6a3064adf292fd229cfa2777", "title" : "Laboratory Administration", "company" : "Siloam Hospitals Group", "industry" : "Hospital And Health Care", "salary" : { "min" : 7.5E7, "max" : 1.05E8, "currency" : "IDR", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Junior Laboratory Administration role in Palangkaraya, Indonesia, adjusted for the healthcare industry and company size." }, "location" : "Palangkaraya, Central Kalimantan, ID", "locations" : [ "Palangkaraya", "Central Kalimantan", "ID" ], "timestamp" : "2026-06-16T13:37:14.766", "fingerprint" : "80a8c8e33b5542577b7fd0fa4465ffd3f76b2ab2d4d2d799fb13629e826aeb54", "source" : "smartrecruiters", "language" : "id", "applyUrl" : "https://jobs.smartrecruiters.com/SiloamCareers/6000000001154855-laboratory-administration", "externalId" : "6000000001154855", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Palangkaraya", "state" : "Central Kalimantan", "country" : "Indonesia", "continent" : "as", "source" : "llm", "workMode" : "onsite", "geo" : "-2.2072919,113.9164372" } ], "locationText" : "Palangkaraya, Central Kalimantan, Indonesia", "employmentType" : "CONTRACT", "minimumEducation" : "Diploma", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "entry", "technicalSkills" : "Microsoft Word, Microsoft Excel", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Operational metrics", "Resource planning", "Continuous improvement" ], "hardSkillsList" : [ "Laboratory administration", "Billing management" ], "hardSkills" : [ { "name" : "Laboratory administration", "level" : "intermediate" }, { "name" : "Billing management", "level" : "intermediate" } ], "majorSkills" : "Laboratory administration, Process management", "majorSkillsList" : [ "Laboratory administration", "Process management" ], "coreResponsibilities" : "Perform administrative activities for laboratory examination results, Distribute laboratory examination results, Support laboratory examination processes, Manage monthly billing to referral laboratories", "domainKnowledge" : "Laboratory operations", "domainList" : [ "laboratory-operations" ], "domainSpecificKnowledge" : [ "Laboratory operations" ], "toolProficiency" : [ "Microsoft Word", "Microsoft Excel" ], "outcomesObjectives" : "Ensure smooth laboratory service operations", "qualificationsBasic" : "Diploma or Bachelor's degree in Administration, 1-2 years hospital administration experience, High accuracy, Good organizational skills, Operate Microsoft Word and Excel", "qualificationsPreferred" : "Hospital administration experience preferred", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Siloam Hospitals Group (SHG) is a leading private hospital network in Indonesia and has become the benchmark for quality healthcare services in the country. Siloam's medical team consists of 2,700 general practitioners and specialists, along with 10,000 nurses and other support staff, and they serve nearly 2 million patients every year. To meet the need for world-class medical services for all segments of the Indonesian population, Siloam's business strategy, based on economies of scale, allows each of its hospital units to operate at lower costs. Thus, the company's vision to provide internationally quality healthcare in Indonesia, underpinned by divine compassion, can serve as a platform for Siloam to respond to the dynamic social transformation in Indonesia. Melaksanakan kegiatan administrasi terkait penerimaan dan pendistribusian hasil pemeriksaan laboratorium, mendukung proses pemeriksaan laboratorium, serta mengelola proses penagihan bulanan kepada laboratorium rujukan guna memastikan kelancaran operasional layanan laboratorium. ## Qualifications * Pendidikan Minimal Diploma (D3) atau Sarjana (S1) di bidang Administrasi atau bidang terkait. * Memiliki pengalaman 1-2 tahun di bidang administrasi rumah sakit (lebih disukai). * Memiliki ketelitian yang tinggi serta kemampuan organisasi yang baik. * Mampu mengoperasikan Microsoft Word dan Microsoft Excel dengan baik. ## Additional Information [HATI-HATI PADA PENIPUAN] Siloam Hospitals Group kembali mengingatkan untuk tetap berwaspada pada modus penipuan yang mengatasnamakan Siloam! Siloam tidak pernah memungut biaya apapun maupun bekerjasama dengan agen perjalanan dalam proses rekrutmen.", "summaryDescription" : "Laboratory Administration at Siloam Hospitals Group. Skills: Laboratory administration, Process management. Perform administrative activities for laboratory examination results. 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Siloam's medical team consists of 2,700 general practitioners and specialists, along with 10,000 nurses and other support staff, and they serve nearly 2 million patients every year. To meet the need for world-class medical services for all segments of the Indonesian population, Siloam's business strategy, based on economies of scale, allows each of its hospital units to operate at lower costs. Thus, the company's vision to provide internationally quality healthcare in Indonesia, underpinned by divine compassion, can serve as a platform for Siloam to respond to the dynamic social transformation in Indonesia. Melaksanakan kegiatan administrasi terkait penerimaan dan pendistribusian hasil pemeriksaan laboratorium, mendukung proses pemeriksaan laboratorium, serta mengelola proses penagihan bulanan kepada laboratorium rujukan guna memastikan kelancaran operasional layanan laboratorium. ## Qualifications * Pendidikan Minimal Diploma (D3) atau Sarjana (S1) di bidang Administrasi atau bidang terkait. * Memiliki pengalaman 1-2 tahun di bidang administrasi rumah sakit (lebih disukai). * Memiliki ketelitian yang tinggi serta kemampuan organisasi yang baik. * Mampu mengoperasikan Microsoft Word dan Microsoft Excel dengan baik. ## Additional Information [HATI-HATI PADA PENIPUAN] Siloam Hospitals Group kembali mengingatkan untuk tetap berwaspada pada modus penipuan yang mengatasnamakan Siloam! Siloam tidak pernah memungut biaya apapun maupun bekerjasama dengan agen perjalanan dalam proses rekrutmen.", "summaryDescription" : "Laboratory Administration at Siloam Hospitals Group. Process administrative activities for laboratory examination results reception. Process administrative activities for laboratory examination results distribution", "postedDate" : "2026-06-15T05:59:51.000", "createdAt" : "2026-06-15T23:31:09.308", "lastUpdated" : "2026-06-16T06:30:16.686", "ingestTimestamp" : "2026-06-15T23:31:09.308", "mongoId" : "6a3053acf292fd229cf14096", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "200k+", "hasSalary" : false, "allSkills" : [ "Attention to detail", "Organizational skills", "Laboratory administration", "Microsoft Word", "Microsoft Excel" ], "skillCount" : 5, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Junior", "dataQualityScore" : 1.0, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.92 }, { "id" : "6a2c6c9774d8ee00a091a0ab", "title" : "Afterschool Program Coordinator", "company" : "Harlem Grown", "salary" : { "min" : 57000.0, "max" : 65000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "New York, United States", "locations" : [ "New York", "United States" ], "timestamp" : "2026-06-16T01:43:00.088", "fingerprint" : "37408fe32e15978885c9673c0f5ebb27c72a5c1fcc83ed99c00613cea02afac6", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/harlemgrown/jobs/5162724007", "externalId" : "5162724007", "industryFunction" : { }, "structuredLocations" : [ { "city" : "New York", "state" : "New York", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "40.7127281,-74.0060152" } ], "locationText" : "New York, New York, United States", "minimumEducation" : "Bachelor's", "rawDescription" : "About Us Harlem Grown is an independent, 501(c)(3) non-profit organization whose mission is to inspire youth to lead healthy and ambitious lives through mentorship and hands-on education in urban farming, sustainability and nutrition. We operate local urban farms, increase access to and knowledge of healthy food for Harlem residents, and provide farm-based development programs to Harlem youth. Founded in 2011 by Tony Hillery with one school partnership, one urban farm and an idea to help Harlem children, today Harlem Grown’s farms and greenhouses are used as classrooms and as venues to cultivate a connection to the environment and food among young people. Harlem Grown operates 14 urban agricultural sites featuring soil-based urban farms, hydroponic greenhouses, and a mushroom chamber. All of our sites are located between 122nd and 152nd Streets in Central Harlem, Manhattan. Our Programs Harlem Grown cultivates deep community roots by growing fresh food, strong youth, and lasting relationships. We meet children where they live, learn, and grow—offering opportunities that extend beyond our farms to the classroom and into their futures. Through Food and Farm Education, we help youth build healthy habits, leadership skills, and a deeper connection to their community. Our urban farms provide free produce and nutritious meals for families while creating joyful spaces for connection and support. Through 14 urban farms and year-round programming, we provide free produce, nutritious meals, and cooking lessons while creating joyful spaces for connection and support. In addition, our programs increase economic opportunity for families and develop leadership and advocacy skills so participants can drive transformational change in their communities. At Harlem Grown, we grow healthy children and communities through hands-on education, access to resources, and long-term youth support. Our Food and Farm Education —including summer camp, in-school and after-school programs, mobile education, service learning, and farm tours—delivers farm-based lessons to children in our community. We offer free community resources like farmstands, Saturdays on the farm, and events that provide fresh food and create spaces for support and connection. Through academic support, internships, and career readiness programs, we help our young people build confidence and skills to thrive from elementary school through adulthood. Position Overview: The Afterschool Program Coordinator reports to the Fred Sam Community Center Director and works a Monday through Friday schedule to support the daily operations and compliance of Harlem Grown’s youth and community programming at the Frederick Samuel Community Center. This role centers on two priorities: keeping the program in full compliance with DOH, DYCD, and SACC requirements, through accurate documentation, operational readiness, and consistent day-to-day procedures, and driving recruitment and enrollment so that after-school and summer camp programs stay at full capacity. The Coordinator also supervises Activity Specialists and Group Leaders, supports Summer programming, and provides program coverage as needed, including stepping into classrooms or leading activities. This role requires strong organizational skills, attention to detail, and a commitment to creating a positive, safe, and supportive environment for participants, families, staff, and community partners. Responsibilities Compliance & Program Quality Support compliance with all applicable DOH, SACC, DYCD, and Harlem Grown policies, procedures, and licensing requirements. Support and monitor key program records, including student enrollment, attendance, medical and consent forms, and employee documentation. Support the timely completion, collection, and renewal of all required program documents, certificates, and internal compliance materials for school-age child care and summer camp operations. Prepare the program for inspections, site visits, and compliance reviews by keeping documentation, procedures, and practices current. Monitor health, safety, supervision, and staff-to-participant ratio practices to ensure alignment with regulatory requirements and organizational expectations. Review lesson plans to ensure activities are age-appropriate, experiential, educationally sound, and aligned with Harlem Grown’s logic model. Recruitment & Enrollment Lead recruitment efforts to achieve and maintain full enrollment for after-school and summer camp programs. Greet participants and their families, provide information about program services, and sign participants in and out throughout program operating hours. Develop relationships with parents through family engagement strategies and regular communication. Support community outreach, marketing, and family events that drive enrollment and retention. Program Operations & Staff Supervision Supervise and evaluate the performance of Activity Specialists, Group Leaders, and other program staff. Support the onboarding and training of staff and interns, with an emphasis on compliance, safety, supervision, and program procedures. Support the coordination of staff and program schedules. Step in as the lead in a classroom when needed to support program coverage and ensure continuity of daily activities. Assist with Summer Camp by providing both administrative and programmatic support. Support program evaluation and reporting requirements. Work closely with the Program Leadership Team to ensure programs align with Harlem Grown’s mission, goals, and regulatory requirements. Serve as a role model, demonstrating and reinforcing Harlem Grown’s core values. Perform additional duties as assigned. Qualifications Required Bachelor’s degree Must be 18 years of age or older 1-year supervisory experience within an educational or nonprofit context. Demonstrated experience in program coordination or management, preferably within an educational or nonprofit context. Proven ability to lead, train, and manage a diverse team of staff and volunteers. Strong organizational and multitasking skills, with a keen attention to detail. Excellent communication skills for effective interaction with students, parents, staff, and community members. Experience in budget management and program evaluation. Familiarity with compliance regulations and best practices for licensed programs. Compensation Range $57,000—$65,000 USD At Harlem Grown, diversity, equity, and inclusion are at the heart of what we do. We are an equal opportunity employer, and are committed to creating a culture of inclusivity, where each individual feels as if their identity, experience, and values are represented and supported. We are dedicated to creating a space where children, especially those of color, are given the opportunity and skills to lead healthy and ambitious lives. We strongly believe in building a team that reflects and appreciates the underrepresented population of students, families, and people that we serve. Become a member of our family.", "summaryDescription" : "Afterschool Program Coordinator at Harlem Grown", "postedDate" : "2026-06-14T19:09:09.454", "createdAt" : "2026-06-14T19:09:09.454", "lastUpdated" : "2026-06-16T01:43:00.088", "ingestTimestamp" : "2026-06-14T19:09:09.454", "mongoId" : "6a2c6c9774d8ee00a091a0ab", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 57000, "salaryAnnualMax" : 65000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Manager", "dataQualityScore" : 0.6666667, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Education", "llmIndustryConfidence" : 0.92 }, { "id" : "6a2ca33c74d8ee00a09aacec", "title" : "Leadership Program Coordinator", "company" : "Brightside Collective", "salary" : { "min" : 45000.0, "max" : 60000.0, "currency" : "AUD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an entry-level, part-time Leadership Program Coordinator in Australia, adjusted for remote work." }, "location" : "Brisbane, AU", "locations" : [ "Brisbane", "AU" ], "timestamp" : "2026-06-15T21:41:19.388", "fingerprint" : "6d3793f0a6e2260fd104ad1ff576e252c9a3d09c2ed0ba3cc70e82ea46e1d51c", "source" : "breezyhr", "language" : "en", "applyUrl" : "https://brightside-collective.breezy.hr/p/0ba6d08e2b0e-leadership-program-coordinator-remote-based-flexible-schedule", "externalId" : "0ba6d08e2b0e", "industryFunction" : { }, "structuredLocations" : [ { "country" : "Australia", "continent" : "oc", "workMode" : "remote" } ], "locationText" : "Australia", "employmentType" : "PART_TIME", "remoteFriendly" : true, "workSiteFlexibility" : "Flexible", "rawDescription" : "Leadership Program Coordinator (Remote-Based | Flexible Schedule) About the Role This flexible, remote-based role is suited to individuals who value organisation, communication, and the ability to work independently within a structured environment. You may already have valuable professional and lif", "summaryDescription" : "Leadership Program Coordinator at Brightside Collective", "createdAt" : "2026-06-14T19:02:26.104", "lastUpdated" : "2026-06-15T21:41:19.388", "ingestTimestamp" : "2026-06-14T19:02:26.104", "mongoId" : "6a2ca33c74d8ee00a09aacec", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "30k-50k", "hasSalary" : false, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.6666667, "hasLocation" : true, "hasGeo" : false, "llmIndustryConfidence" : 0.85 }, { "id" : "6a309598f292fd229c0cc624", "title" : "Administrative Coordinator", "company" : "University of Notre Dame", "industry" : "Higher Education", "salary" : { "min" : 52000.0, "max" : 78000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Administrative Coordinator in Notre Dame, Indiana, adjusted for mid-seniority in the education industry." }, "location" : "Notre Dame, IN, United States", "locations" : [ "Notre Dame", "IN", "United States" ], "timestamp" : "2026-06-16T12:42:30.050", "fingerprint" : "d24c7032d3d2d11dffcf51955b310216b44702cb2b4f19d710ce135941899044", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/UniversityOfNotreDame/3743990013620755-administrative-coordinator-medieval-institute", "externalId" : "3743990013620755", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Notre Dame", "state" : "Indiana", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "41.7045677,-86.2382203" } ], "locationText" : "Notre Dame, Indiana, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "experienceMinYears" : 2, "experienceMaxYears" : 5, "experienceLevel" : "mid", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement" ], "hardSkillsList" : [ "Operational metrics" ], "hardSkills" : [ { "name" : "Operational metrics", "level" : "intermediate" } ], "majorSkills" : "Process management, Coordination, Planning", "majorSkillsList" : [ "Process management", "Coordination", "Planning" ], "coreResponsibilities" : "Manage daily office operations, Coordinate departmental activities, Schedule meetings and appointments, Prepare reports and presentations, Maintain records and databases, Assist with budget tracking, Liaise with vendors and service providers, Support event planning and execution, Serve as a point of contact for inquiries, Implement process improvements", "teamCollaboration" : "Cross-functional teams; Departmental staff; External vendors", "projectManagementSkills" : [ "Process improvement", "Event planning" ], "domainKnowledge" : "University operations", "domainList" : [ "university-operations" ], "domainSpecificKnowledge" : [ "University operations" ], "toolProficiency" : [ "Microsoft Office Suite", "Google Workspace" ], "communicationSkills" : "Written communication; Verbal communication", "documentationSkills" : "Record keeping; Report preparation", "problemSolvingSkills" : "Troubleshooting; Process optimization", "outcomesObjectives" : "Ensure smooth office operations; Improve operational efficiency", "qualificationsBasic" : "Bachelor's degree, 3 years of administrative experience", "qualificationsPreferred" : "Experience with university systems, Experience with event planning", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "The [University of Notre Dame](https://www.nd.edu/) is more than a workplace! We are a vibrant, mission-driven community where every employee is valued and supported. Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person—mind, body, and spirit. Here, you will find a deep sense of belonging, a culture that prioritizes well-being, and the opportunity to grow your career while being a force for good in the world. Whether contributing to world-class research, shaping the student experience, or supporting the University’s mission in other ways, you will be part of a dedicated team working to make a meaningful impact on campus and beyond. At Notre Dame, your work matters, and so do you! The Medieval Institute is seeking an organized, collaborative, and detail-oriented Administrative Coordinator to support the daily operations of a vibrant academic unit. This position plays a central role in graduate program administration, budget support, course scheduling, office management, and communications while serving as a key resource for faculty, students, alumni, and university partners. Working closely with the Director and Associate Director, the Administrative Coordinator helps ensure efficient Institute operations, exceptional student support, and successful academic programming. About the Institute The Medieval Institute at the University of Notre Dame is the nation’s largest and most prestigious center for the study of the Middle Ages. Bringing together more than fifty faculty fellows from thirteen academic departments, the Institute supports internationally recognized research, hosts leading scholars through conferences and lectures, and offers exceptional graduate and undergraduate programs. With an unparalleled library and growing manuscript collection, the Institute explores the medieval roots of modern society through scholarship, teaching, and community engagement. Key Responsibilities Graduate Program Administration * Maintain confidential electronic and paper records for 25–35 graduate students. * Process leaves of absence, withdrawals, credit transfers, fellowships, stipends, tuition awards, and student employment appointments. * Assist students with registration, enrollment overrides, expenses, and program-related activities. * Coordinate Ph.D. exams, dissertation defenses, proposal defenses, and Medieval Latin and Greek examinations. * Track student academic progress and support graduate placement and job market activities. * Prepare graduation lists and verify degree completion requirements. * Maintain graduate student directories, placement records, and alumni information. * Manage graduate admissions processes through SLATE, including application review support and applicant communications. * Provide graduate program data and reports for Institute leadership, the Dean’s Office, and the Graduate School. Course Planning & Academic Support * Coordinate semester course scheduling and CourseLeaf submissions. * Collaborate with academic departments to identify and cross-list courses. * Prepare course schedule summaries and ensure compliance with institutional deadlines. * Update course information and related content on the Medieval Institute website. Administration & Director Support * Provide direct administrative support to the Director and Associate Director. * Manage the Director’s calendar, appointments, meetings, and travel-related arrangements. * Draft and distribute Institute communications and announcements. * Maintain Google Groups and other departmental communication lists. * Coordinate office procedures and maintain departmental records. * Serve as the primary point of contact for visitors, students, faculty, and external constituents. Budget & Financial Support * Assist with budget administration and account management. * Reconcile ledger expenses and supporting documentation. * Track expenditures and prepare account reports as requested. * Assist faculty, staff, and students with expense reimbursements, travel expenses, and conference-related expenditures. * Maintain budget tracking spreadsheets and related financial records. Events & Program Support * Coordinate three major receptions and community events annually. * Manage event logistics, including room reservations, catering, materials, and communications. * Support Institute meetings, guest visits, and special events throughout the academic year. Office Operations & Facilities * Manage office supplies, mail services, keys, and access to Institute spaces. * Process invoices, service requests, and work orders. * Maintain shared office resources and administrative systems. Student Employee Supervision * Recruit, hire, train, schedule, and supervise undergraduate student employees. * Approve and monitor student worker assignments and performance. ## Qualifications Education & Experience: * Bachelor’s degree with 3-4 years of related experience Skills: * Excellent organizational skills and attention to detail * Strong interpersonal, customer service, and communication skills * Ability to prioritize multiple responsibilities and work independently * Demonstrated discretion in handling confidential information * Proficiency with Microsoft Word, Excel, and Google Workspace applications * Experience with financial tracking, reconciliation, or accounting processes * Proficiency with Adobe Acrobat Pro ## Additional Information Application Deadline to Apply : June 29, 2026 Hiring Pay Range :Up to $23/hour Required Application Materials : A resume and cover letter are required to be considered for this position. Please upload both documents in the Attachments section of your application. The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, genetic information, or age in employment. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and complies with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a). We strongly encourage applications from candidates attracted to a university with a Catholic identity.", "summaryDescription" : "Administrative Coordinator at University of Notre Dame. Skills: Process management, Coordination, Planning. Manage daily office operations. Coordinate departmental activities", "postedDate" : "2026-06-15T15:20:43.000", "createdAt" : "2026-06-16T03:35:05.802", "lastUpdated" : "2026-06-16T12:42:30.050", "ingestTimestamp" : "2026-06-16T03:35:05.802", "mongoId" : "6a309598f292fd229c0cc624", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 52000, "salaryAnnualMax" : 78000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Operational metrics", "Process management", "Coordination", "Planning", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement", "Process improvement", "Event planning", "University operations", "Microsoft Office Suite", "Google Workspace" ], "skillCount" : 14, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 1.0, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Education", "llmIndustryConfidence" : 0.95 }, { "id" : "6a306462f292fd229cfa15bf", "title" : "Administrative Coordinator", "company" : "University of Notre Dame", "industry" : "Higher Education", "salary" : { "min" : 52000.0, "max" : 78000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Administrative Coordinator in Notre Dame, Indiana, adjusted for mid-seniority in the education industry." }, "location" : "Notre Dame, IN, United States", "locations" : [ "Notre Dame", "IN", "United States" ], "timestamp" : "2026-06-16T09:57:26.346", "fingerprint" : "a4497f88860236e7527ce6c3fd6bcb5dec32dc2a8afac9b317f33ef15f972824", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/UniversityOfNotreDame/3743990013620755-administrative-coordinator-medieval-institute", "externalId" : "3743990013620755", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Notre Dame", "state" : "Indiana", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "41.7045677,-86.2382203" } ], "locationText" : "Notre Dame, Indiana, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "experienceMinYears" : 2, "experienceMaxYears" : 5, "experienceLevel" : "mid", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning" ], "hardSkillsList" : [ "Operational metrics" ], "hardSkills" : [ { "name" : "Operational metrics", "level" : "intermediate" } ], "majorSkills" : "Process management, Coordination, Planning", "majorSkillsList" : [ "Process management", "Coordination", "Planning" ], "coreResponsibilities" : "Coordinate departmental activities, Manage office operations, Schedule meetings and appointments, Prepare reports and presentations, Assist with budget management, Maintain records and databases, Support event planning, Liaise with vendors and external partners, Implement process improvements, Track operational metrics", "teamCollaboration" : "Cross-functional teams; Departmental staff; External stakeholders", "projectManagementSkills" : [ "Process improvement", "Resource planning" ], "domainKnowledge" : "University operations", "domainList" : [ "university-operations" ], "domainSpecificKnowledge" : [ "University operations" ], "toolProficiency" : [ "Microsoft Office Suite", "Google Workspace" ], "communicationSkills" : "Report preparation; Presentation delivery", "documentationSkills" : "Record maintenance; Database management", "innovationCreativity" : "Process improvements", "outcomesObjectives" : "Ensure efficient office operations; Support departmental goals", "qualificationsBasic" : "Bachelor's degree, 3 years of administrative experience", "qualificationsPreferred" : "Experience with university systems, Experience with event planning", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "The [University of Notre Dame](https://www.nd.edu/) is more than a workplace! We are a vibrant, mission-driven community where every employee is valued and supported. Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person—mind, body, and spirit. Here, you will find a deep sense of belonging, a culture that prioritizes well-being, and the opportunity to grow your career while being a force for good in the world. Whether contributing to world-class research, shaping the student experience, or supporting the University’s mission in other ways, you will be part of a dedicated team working to make a meaningful impact on campus and beyond. At Notre Dame, your work matters, and so do you! The Medieval Institute is seeking an organized, collaborative, and detail-oriented Administrative Coordinator to support the daily operations of a vibrant academic unit. This position plays a central role in graduate program administration, budget support, course scheduling, office management, and communications while serving as a key resource for faculty, students, alumni, and university partners. Working closely with the Director and Associate Director, the Administrative Coordinator helps ensure efficient Institute operations, exceptional student support, and successful academic programming. About the Institute The Medieval Institute at the University of Notre Dame is the nation’s largest and most prestigious center for the study of the Middle Ages. Bringing together more than fifty faculty fellows from thirteen academic departments, the Institute supports internationally recognized research, hosts leading scholars through conferences and lectures, and offers exceptional graduate and undergraduate programs. With an unparalleled library and growing manuscript collection, the Institute explores the medieval roots of modern society through scholarship, teaching, and community engagement. Key Responsibilities Graduate Program Administration * Maintain confidential electronic and paper records for 25–35 graduate students. * Process leaves of absence, withdrawals, credit transfers, fellowships, stipends, tuition awards, and student employment appointments. * Assist students with registration, enrollment overrides, expenses, and program-related activities. * Coordinate Ph.D. exams, dissertation defenses, proposal defenses, and Medieval Latin and Greek examinations. * Track student academic progress and support graduate placement and job market activities. * Prepare graduation lists and verify degree completion requirements. * Maintain graduate student directories, placement records, and alumni information. * Manage graduate admissions processes through SLATE, including application review support and applicant communications. * Provide graduate program data and reports for Institute leadership, the Dean’s Office, and the Graduate School. Course Planning & Academic Support * Coordinate semester course scheduling and CourseLeaf submissions. * Collaborate with academic departments to identify and cross-list courses. * Prepare course schedule summaries and ensure compliance with institutional deadlines. * Update course information and related content on the Medieval Institute website. Administration & Director Support * Provide direct administrative support to the Director and Associate Director. * Manage the Director’s calendar, appointments, meetings, and travel-related arrangements. * Draft and distribute Institute communications and announcements. * Maintain Google Groups and other departmental communication lists. * Coordinate office procedures and maintain departmental records. * Serve as the primary point of contact for visitors, students, faculty, and external constituents. Budget & Financial Support * Assist with budget administration and account management. * Reconcile ledger expenses and supporting documentation. * Track expenditures and prepare account reports as requested. * Assist faculty, staff, and students with expense reimbursements, travel expenses, and conference-related expenditures. * Maintain budget tracking spreadsheets and related financial records. Events & Program Support * Coordinate three major receptions and community events annually. * Manage event logistics, including room reservations, catering, materials, and communications. * Support Institute meetings, guest visits, and special events throughout the academic year. Office Operations & Facilities * Manage office supplies, mail services, keys, and access to Institute spaces. * Process invoices, service requests, and work orders. * Maintain shared office resources and administrative systems. Student Employee Supervision * Recruit, hire, train, schedule, and supervise undergraduate student employees. * Approve and monitor student worker assignments and performance. ## Qualifications Education & Experience: * Bachelor’s degree with 3-4 years of related experience Skills: * Excellent organizational skills and attention to detail * Strong interpersonal, customer service, and communication skills * Ability to prioritize multiple responsibilities and work independently * Demonstrated discretion in handling confidential information * Proficiency with Microsoft Word, Excel, and Google Workspace applications * Experience with financial tracking, reconciliation, or accounting processes * Proficiency with Adobe Acrobat Pro ## Additional Information Application Deadline to Apply : June 29, 2026 Hiring Pay Range :Up to $23/hour Required Application Materials : A resume and cover letter are required to be considered for this position. Please upload both documents in the Attachments section of your application. The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, genetic information, or age in employment. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and complies with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a). We strongly encourage applications from candidates attracted to a university with a Catholic identity.", "summaryDescription" : "Administrative Coordinator at University of Notre Dame. Skills: Process management, Coordination, Planning. Coordinate departmental activities. Manage office operations", "postedDate" : "2026-06-15T15:20:43.000", "createdAt" : "2026-06-16T00:10:41.405", "lastUpdated" : "2026-06-16T09:57:26.346", "ingestTimestamp" : "2026-06-16T00:10:41.405", "mongoId" : "6a306462f292fd229cfa15bf", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 52000, "salaryAnnualMax" : 78000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Operational metrics", "Process management", "Coordination", "Planning", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Process improvement", "University operations", "Microsoft Office Suite", "Google Workspace" ], "skillCount" : 12, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 1.0, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Education", "llmIndustryConfidence" : 0.95 }, { "id" : "6a305788f292fd229cf3ad8e", "title" : "Substation EPC Program Lead", "company" : "HDR", "industry" : "Consulting", "salary" : { "min" : 180000.0, "max" : 250000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline data adjusted for seniority, industry, and location in Portland, United States." }, "location" : "United States-Oregon-Portland", "locations" : [ "United States-Oregon-Portland" ], "certifications" : [ "Professional Engineering (PE) License", "PMP certification" ], "timestamp" : "2026-06-16T07:24:04.235", "fingerprint" : "99d5ad13d6626549c8ece8d43353a3e4e030c1523d4f0817edcefb664bf9a584", "source" : "taleo", "language" : "en", "applyUrl" : "https://hdr.taleo.net/careersection/ex/jobdetail.ftl?job=785397", "externalId" : "785397", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Portland", "state" : "Oregon", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "45.5202471,-122.6741940" } ], "locationText" : "Portland, Oregon, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 8, "experienceMaxYears" : 15, "experienceLevel" : "Lead", "technicalSkills" : "SCADA, Electrical systems", "professionalSkills" : [ "Technical delivery", "Coordination", "Execution", "Site selection", "Layout development", "Environmental planning", "Permitting", "Land use coordination", "Procurement support", "Equipment strategy", "Construction support", "Field coordination", "Outage coordination", "Energization", "Commissioning", "System integration", "Constructability", "Risk identification", "Issue identification", "Risk mitigation", "Decision-making", "Execution plans", "Work processes", "Program QA/QC", "Scope monitoring", "Schedule monitoring", "Budget monitoring", "Change management", "Stakeholder engagement", "Staff development" ], "hardSkillsList" : [ "High-voltage substation projects" ], "softSkillsList" : [ "Leadership" ], "hardSkills" : [ { "name" : "High-voltage substation projects", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Leadership" } ], "majorSkills" : "Substation EPC, Program Lead, Technical delivery, EPC contractor coordination", "majorSkillsList" : [ "Substation EPC", "Program Lead", "Technical delivery", "EPC contractor coordination" ], "coreResponsibilities" : "Assume leadership responsibility for substation scope, Advise clients on technical aspects, Advise clients on regulatory aspects, Advise clients on execution aspects, Plan substation scope execution, Direct substation scope execution, Monitor substation scope execution, Oversee site selection, Oversee layout development, Oversee engineering, Oversee environmental planning, Oversee permitting, Oversee land use coordination, Oversee procurement support, Oversee long-lead equipment strategy, Oversee construction support, Oversee field coordination, Oversee outage coordination, Oversee energization, Oversee commissioning support, Serve as substation interface, Ensure alignment on design intent, Ensure alignment on execution strategy, Ensure alignment on system integration, Ensure alignment on constructability, Coordinate with transmission line teams, Coordinate with system planning teams, Coordinate with real estate teams, Coordinate with environmental teams, Anticipate substation delivery risks, Identify substation delivery risks, Support client in issue resolution, Support client in risk mitigation, Support client in decision-making, Develop execution plans, Implement execution plans, Develop work processes, Implement work processes, Develop tools for substation scope, Implement tools for substation scope, Provide oversight of design activities, Provide oversight of construction activities, Ensure compliance with client requirements, Ensure compliance with industry standards, Ensure compliance with program QA/QC, Direct multidisciplinary team, Coordinate multidisciplinary team, Promote alignment through communication, Ensure resources are in place, Monitor scope performance, Monitor schedule performance, Monitor budget performance, Support change management processes, Engage with clients, Engage with utilities, Engage with agencies, Engage with stakeholders, Support permitting, Support approvals, Support communication, Support resolution of technical challenges, Support resolution of execution challenges, Mentor staff, Develop staff", "teamCollaboration" : "Owner interface; Engineering teams interface; EPC contractor interface; Multidisciplinary team; Subconsultants", "projectManagementSkills" : [ "Program Management", "Scope management", "Schedule management", "Budget management", "Change management" ], "domainKnowledge" : "Substation design; EPC delivery; High-voltage substations; Protection and control systems; Permitting processes; Construction methods; Alternative delivery models; PMO environment", "domainList" : [ "substation-design", "epc-delivery", "high-voltage-substations", "protection-and-control-systems", "permitting-processes", "construction-methods", "alternative-delivery-models", "pmo-environment" ], "domainSpecificKnowledge" : [ "Substation design", "EPC delivery", "High-voltage substations", "Protection and control systems", "Permitting processes", "Construction methods", "Alternative delivery models", "PMO environment" ], "communicationSkills" : "Effective communication", "problemSolvingSkills" : "Risk identification; Issue identification; Risk mitigation", "specialRequirements" : "Willingness to travel, Support project coordination, Support field coordination", "qualificationsBasic" : "U.S. citizenship required, Significant experience in substation design, Significant experience in EPC delivery, Experience delivering high-voltage substation projects, Experience overseeing high-voltage substation projects, Understanding of substation design standards, Understanding of protection and control systems, Understanding of permitting processes, Understanding of construction methods, Experience working collaboratively with EPC contractors, Experience working collaboratively with construction partners, Experience working within a PMO environment", "qualificationsPreferred" : "Professional Engineering (PE) License, Familiarity with alternative delivery models, PMP certification", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? Watch Our Story: ' https://www.hdrinc.com/our-story' Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world. In the role of Substation EPC Program Lead, we’ll count on you to: Assume leadership responsibility for the substation scope within large, multidisciplinary EPC infrastructure programs, with a focus on technical delivery, coordination, and execution alongside contractor partners. Advise clients on the technical, regulatory, and execution aspects of substation development, including site development, physical and electrical design, permitting, constructability, outage planning, protection and control integration, and equipment strategy. Plan, direct, and monitor all aspects of substation scope execution, working in partnership with the EPC contractor responsible for construction. Responsibilities include oversight and coordination of: Site selection and layout development Engineering (physical design, electrical systems, protection & controls, grounding, SCADA/communications) Environmental planning and compliance Permitting and land use coordination Procurement support and long-lead equipment strategy (e.g., transformers, breakers, major electrical equipment) Construction support and field coordination Outage coordination, energization, and commissioning support Serve as the primary substation interface between the owner, engineering teams, and the EPC contractor to ensure alignment on design intent, execution strategy, system integration, and constructability. Coordinate closely with transmission line, system planning, real estate and environmental teams to ensure seamless integration across the broader program. Anticipate and identify risks and issues specific to substation delivery, including equipment lead times, design coordination challenges, outage constraints, system integration risks, and contractor execution challenges. Support the client in issue resolution, risk mitigation, and timely decision-making. Develop and implement execution plans, work processes, and tools specific to the substation scope to improve efficiency, enhance coordination with the contractor, and maintain transparency. Provide oversight of design and construction activities performed by others, ensuring compliance with client requirements, industry standards, and program QA/QC expectations. Direct and coordinate a multidisciplinary team of HDR staff and subconsultants. Promote alignment through effective communication and ensure resources are in place to meet scope and contract requirements. Monitor scope, schedule, and budget performance for the substation portion of the program, while ensuring conformance with contract documents. Support change management processes and ensure alignment with overall program goals. Engage with clients, utilities, agencies, and stakeholders to support permitting, approvals, communication, and resolution of technical and execution challenges. Mentor and develop staff working on substation projects and programs. Perform other duties as needed. Preferred Qualifications Professional Engineering (PE) License Significant experience in substation design and/or EPC delivery Experience delivering or overseeing high-voltage substation projects (e.g., 69kV–500kV+) Due to applicable government contract requirements, this position requires U.S. citizenship. Strong understanding of substation design standards, protection and control systems, permitting processes, and construction methods Experience working collaboratively with EPC contractors or construction partners Familiarity with alternative delivery models (EPC, P3, DBFOM) Experience working within a Program Management Office (PMO) environment PMP certification Willingness to travel and support project and field coordination activities", "summaryDescription" : "Substation EPC Program Lead at HDR. Skills: Substation EPC, Program Lead, Technical delivery, EPC contractor coordination. Assume leadership responsibility for substation scope. Advise clients on technical aspects", "createdAt" : "2026-06-15T23:08:38.698", "lastUpdated" : "2026-06-16T07:24:04.235", "ingestTimestamp" : "2026-06-15T23:08:38.698", "mongoId" : "6a305788f292fd229cf3ad8e", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 180000, "salaryAnnualMax" : 250000, "salaryBand" : "150k-200k", "hasSalary" : true, "allSkills" : [ "High-voltage substation projects", "Leadership", "Substation EPC", "Program Lead", "Technical delivery", "EPC contractor coordination", "Coordination", "Execution", "Site selection", "Layout development", "Environmental planning", "Permitting", "Land use coordination", "Procurement support", "Equipment strategy", "Construction support", "Field coordination", "Outage coordination", "Energization", "Commissioning", "System integration", "Constructability", "Risk identification", "Issue identification", "Risk mitigation", "Decision-making", "Execution plans", "Work processes", "Program QA/QC", "Scope monitoring", "Schedule monitoring", "Budget monitoring", "Change management", "Stakeholder engagement", "Staff development", "Program Management", "Scope management", "Schedule management", "Budget management", "Substation design", "EPC delivery", "High-voltage substations", "Protection and control systems", "Permitting processes", "Construction methods", "Alternative delivery models", "PMO environment", "Professional Engineering (PE) License", "PMP certification" ], "skillCount" : 49, "jobCategory" : "engineering", "jobSubcategory" : "software", "seniorityLevel" : "Lead", "dataQualityScore" : 0.8888889, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Energy", "llmIndustryConfidence" : 0.95 }, { "id" : "6a305775f292fd229cf39f6b", "title" : "Substation EPC Program Lead", "company" : "HDR", "industry" : "Consulting", "salary" : { "min" : 175000.0, "max" : 245000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Lead Substation EPC Program Lead in Portland, United States, adjusted for industry and company size." }, "location" : "United States-Oregon-Portland", "locations" : [ "United States-Oregon-Portland" ], "certifications" : [ "PMP certification" ], "timestamp" : "2026-06-16T05:39:05.355", "fingerprint" : "115abe813742d360109808ff65c452d53e2d5e99afcf8ef24d72bab714f59021", "source" : "taleo", "language" : "en", "applyUrl" : "https://hdr.taleo.net/careersection/ex/jobdetail.ftl?job=785397", "externalId" : "785397", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Portland", "state" : "Oregon", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "45.5202471,-122.6741940" } ], "locationText" : "Portland, Oregon, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 8, "experienceMaxYears" : 15, "experienceLevel" : "Lead", "technicalSkills" : "Electrical design, Protection systems, Control systems, Grounding, SCADA, Communications", "professionalSkills" : [ "Technical delivery", "Coordination", "Execution", "Risk mitigation", "Decision-making", "Change management" ], "hardSkillsList" : [ "Site selection", "Layout development", "Environmental planning", "Permitting", "Land use coordination", "Procurement support", "Equipment strategy", "Construction support", "Field coordination", "Outage coordination", "Energization", "Commissioning support", "System integration", "Constructability", "QA/QC" ], "softSkillsList" : [ "Leadership", "Mentoring" ], "hardSkills" : [ { "name" : "Site selection", "level" : "intermediate" }, { "name" : "Layout development", "level" : "intermediate" }, { "name" : "Environmental planning", "level" : "intermediate" }, { "name" : "Permitting", "level" : "intermediate" }, { "name" : "Land use coordination", "level" : "intermediate" }, { "name" : "Procurement support", "level" : "intermediate" }, { "name" : "Equipment strategy", "level" : "intermediate" }, { "name" : "Construction support", "level" : "intermediate" }, { "name" : "Field coordination", "level" : "intermediate" }, { "name" : "Outage coordination", "level" : "intermediate" }, { "name" : "Energization", "level" : "intermediate" }, { "name" : "Commissioning support", "level" : "intermediate" }, { "name" : "System integration", "level" : "intermediate" }, { "name" : "Constructability", "level" : "intermediate" }, { "name" : "QA/QC", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Leadership" }, { "name" : "Mentoring" } ], "majorSkills" : "Substation EPC, Infrastructure programs, Technical delivery", "majorSkillsList" : [ "Substation EPC", "Infrastructure programs", "Technical delivery" ], "coreResponsibilities" : "Assume leadership responsibility for substation scope, Advise clients on technical aspects, Advise clients on regulatory aspects, Advise clients on execution aspects, Plan substation scope execution, Direct substation scope execution, Monitor substation scope execution, Oversee site selection, Oversee layout development, Oversee engineering, Oversee environmental planning, Oversee permitting, Oversee procurement support, Oversee long-lead equipment strategy, Oversee construction support, Oversee field coordination, Oversee outage coordination, Oversee energization, Oversee commissioning support, Serve as primary substation interface, Coordinate with transmission line teams, Coordinate with system planning teams, Coordinate with real estate teams, Coordinate with environmental teams, Anticipate risks, Identify risks, Support client in issue resolution, Support client in risk mitigation, Support client in decision-making, Develop execution plans, Implement execution plans, Develop work processes, Implement work processes, Develop tools, Implement tools, Provide oversight of design activities, Provide oversight of construction activities, Ensure compliance with client requirements, Ensure compliance with industry standards, Ensure compliance with program QA/QC, Direct multidisciplinary team, Coordinate multidisciplinary team, Promote alignment through communication, Ensure resources are in place, Monitor scope performance, Monitor schedule performance, Monitor budget performance, Support change management processes, Engage with clients, Engage with utilities, Engage with agencies, Engage with stakeholders, Mentor staff, Develop staff, Perform other duties", "teamCollaboration" : "EPC contractor partners; Owner; Engineering teams; Multidisciplinary team; Subconsultants; Transmission line teams; System planning teams; Real estate teams; Environmental teams; Clients; Utilities; Agencies; Stakeholders", "projectManagementSkills" : [ "Program Management", "EPC delivery", "Scope management", "Schedule management", "Budget management", "Change management" ], "domainKnowledge" : "Substation design standards; Protection and control systems; Permitting processes; Construction methods; High-voltage substations; Alternative delivery models; EPC; P3; DBFOM; Program Management Office (PMO)", "domainList" : [ "substation-design-standards", "protection-and-control-systems", "permitting-processes", "construction-methods", "high-voltage-substations", "alternative-delivery-models", "epc", "p3", "dbfom", "program-management-office-pmo" ], "domainSpecificKnowledge" : [ "Substation design standards", "Protection and control systems", "Permitting processes", "Construction methods", "High-voltage substations", "Alternative delivery models", "EPC", "P3", "DBFOM", "Program Management Office (PMO)" ], "communicationSkills" : "Effective communication", "problemSolvingSkills" : "Issue resolution; Risk mitigation", "specialRequirements" : "Willingness to travel, Support project coordination, Support field coordination", "qualificationsBasic" : "U.S. citizenship required", "qualificationsPreferred" : "Professional Engineering (PE) License, Significant experience in substation design, Significant experience in EPC delivery, Experience delivering high-voltage substation projects, Experience overseeing high-voltage substation projects, Experience working collaboratively with EPC contractors, Experience working collaboratively with construction partners, Familiarity with alternative delivery models, Experience working within a Program Management Office (PMO), PMP certification, Willingness to travel, Willingness to support project coordination, Willingness to support field coordination", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? Watch Our Story: ' https://www.hdrinc.com/our-story' Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world. In the role of Substation EPC Program Lead, we’ll count on you to: Assume leadership responsibility for the substation scope within large, multidisciplinary EPC infrastructure programs, with a focus on technical delivery, coordination, and execution alongside contractor partners. Advise clients on the technical, regulatory, and execution aspects of substation development, including site development, physical and electrical design, permitting, constructability, outage planning, protection and control integration, and equipment strategy. Plan, direct, and monitor all aspects of substation scope execution, working in partnership with the EPC contractor responsible for construction. Responsibilities include oversight and coordination of: Site selection and layout development Engineering (physical design, electrical systems, protection & controls, grounding, SCADA/communications) Environmental planning and compliance Permitting and land use coordination Procurement support and long-lead equipment strategy (e.g., transformers, breakers, major electrical equipment) Construction support and field coordination Outage coordination, energization, and commissioning support Serve as the primary substation interface between the owner, engineering teams, and the EPC contractor to ensure alignment on design intent, execution strategy, system integration, and constructability. Coordinate closely with transmission line, system planning, real estate and environmental teams to ensure seamless integration across the broader program. Anticipate and identify risks and issues specific to substation delivery, including equipment lead times, design coordination challenges, outage constraints, system integration risks, and contractor execution challenges. Support the client in issue resolution, risk mitigation, and timely decision-making. Develop and implement execution plans, work processes, and tools specific to the substation scope to improve efficiency, enhance coordination with the contractor, and maintain transparency. Provide oversight of design and construction activities performed by others, ensuring compliance with client requirements, industry standards, and program QA/QC expectations. Direct and coordinate a multidisciplinary team of HDR staff and subconsultants. Promote alignment through effective communication and ensure resources are in place to meet scope and contract requirements. Monitor scope, schedule, and budget performance for the substation portion of the program, while ensuring conformance with contract documents. Support change management processes and ensure alignment with overall program goals. Engage with clients, utilities, agencies, and stakeholders to support permitting, approvals, communication, and resolution of technical and execution challenges. Mentor and develop staff working on substation projects and programs. Perform other duties as needed. Preferred Qualifications Professional Engineering (PE) License Significant experience in substation design and/or EPC delivery Experience delivering or overseeing high-voltage substation projects (e.g., 69kV–500kV+) Due to applicable government contract requirements, this position requires U.S. citizenship. Strong understanding of substation design standards, protection and control systems, permitting processes, and construction methods Experience working collaboratively with EPC contractors or construction partners Familiarity with alternative delivery models (EPC, P3, DBFOM) Experience working within a Program Management Office (PMO) environment PMP certification Willingness to travel and support project and field coordination activities", "summaryDescription" : "Substation EPC Program Lead at HDR. Skills: Substation EPC, Infrastructure programs, Technical delivery. Assume leadership responsibility for substation scope. Advise clients on technical aspects", "createdAt" : "2026-06-15T23:08:22.729", "lastUpdated" : "2026-06-16T05:39:05.355", "ingestTimestamp" : "2026-06-15T23:08:22.729", "mongoId" : "6a305775f292fd229cf39f6b", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 175000, "salaryAnnualMax" : 245000, "salaryBand" : "150k-200k", "hasSalary" : true, "allSkills" : [ "Site selection", "Layout development", "Environmental planning", "Permitting", "Land use coordination", "Procurement support", "Equipment strategy", "Construction support", "Field coordination", "Outage coordination", "Energization", "Commissioning support", "System integration", "Constructability", "QA/QC", "Leadership", "Mentoring", "Substation EPC", "Infrastructure programs", "Technical delivery", "Coordination", "Execution", "Risk mitigation", "Decision-making", "Change management", "Program Management", "EPC delivery", "Scope management", "Schedule management", "Budget management", 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[ "PMP certification" ], "timestamp" : "2026-06-16T06:49:48.601", "fingerprint" : "60573365ec9c79de0ff6ec23636f3ec0dbf3535957d90c124167cf04b3c9aa57", "source" : "taleo", "language" : "en", "applyUrl" : "https://hdr.taleo.net/careersection/ex/jobdetail.ftl?job=785397", "externalId" : "785397", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Portland", "state" : "Oregon", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "45.5202471,-122.6741940" } ], "locationText" : "Portland, Oregon, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 8, "experienceMaxYears" : 15, "experienceLevel" : "Lead", "technicalSkills" : "Electrical design, Protection systems, Control systems, SCADA, Communications", "professionalSkills" : [ "Technical delivery", "Coordination", "Execution", "Risk mitigation", "Decision-making", "Change management" ], "hardSkillsList" : [ "Site selection", "Layout development", "Environmental 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"Commissioning support", "level" : "intermediate" }, { "name" : "System integration", "level" : "intermediate" }, { "name" : "Constructability", "level" : "intermediate" }, { "name" : "QA/QC", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Leadership" }, { "name" : "Mentoring" } ], "majorSkills" : "Substation EPC, Program leadership, Technical execution", "majorSkillsList" : [ "Substation EPC", "Program leadership", "Technical execution" ], "coreResponsibilities" : "Assume leadership responsibility for substation scope, Focus on technical delivery, Focus on coordination, Focus on execution, Advise clients on technical aspects, Advise clients on regulatory aspects, Advise clients on execution aspects, Plan substation scope execution, Direct substation scope execution, Monitor substation scope execution, Oversee site selection, Oversee layout development, Oversee engineering design, Oversee electrical systems design, Oversee protection and controls design, Oversee grounding design, Oversee SCADA/communications design, Oversee environmental planning, Oversee environmental compliance, Oversee permitting, Oversee land use coordination, Oversee procurement support, Oversee long-lead equipment strategy, Oversee construction support, Oversee field coordination, Oversee outage coordination, Oversee energization support, Oversee commissioning support, Serve as primary substation interface, Ensure alignment on design intent, Ensure alignment on execution strategy, Ensure alignment on system integration, Ensure alignment on constructability, Coordinate with transmission line teams, Coordinate with system planning teams, Coordinate with real estate teams, Coordinate with environmental teams, Anticipate substation delivery risks, Identify substation delivery risks, Support client in issue resolution, Support client in risk mitigation, Support client in timely decision-making, Develop execution plans for substation scope, Implement execution plans for substation scope, Develop work processes for substation scope, Implement work processes for substation scope, Develop tools for substation scope, Implement tools for substation scope, Provide oversight of design activities, Provide oversight of construction activities, Ensure compliance with client requirements, Ensure compliance with industry standards, Ensure compliance with program QA/QC, Direct multidisciplinary team of HDR staff, Direct multidisciplinary team of subconsultants, Coordinate multidisciplinary team, Promote alignment through communication, Ensure resources are in place, Monitor scope performance, Monitor schedule performance, Monitor budget performance, Ensure conformance with contract documents, Support change management processes, Engage with clients, Engage with utilities, Engage with agencies, Engage with stakeholders, Support permitting, Support approvals, Support communication, Support resolution of technical challenges, Support resolution of execution challenges, Mentor staff working on substation projects, Develop staff working on substation projects, Mentor staff working on substation programs, Develop staff working on substation programs, Perform other duties as needed", "teamCollaboration" : "Owner interface; Engineering teams interface; EPC contractor interface; Cross-functional teams; Subconsultants coordination", "projectManagementSkills" : [ "Program management", "Scope management", "Schedule management", "Budget management", "Change management" ], "domainKnowledge" : "Substation design standards; Protection and control systems; Permitting processes; Construction methods; High-voltage substations; EPC delivery models; Alternative delivery models; P3 delivery; DBFOM delivery", "domainList" : [ "substation-design-standards", "protection-and-control-systems", "permitting-processes", "construction-methods", "high-voltage-substations", "epc-delivery-models", "alternative-delivery-models", "p3-delivery", "dbfom-delivery" ], "domainSpecificKnowledge" : [ "Substation design standards", "Protection and control systems", "Permitting processes", "Construction methods", "High-voltage substations", "EPC delivery models", "Alternative delivery models", "P3 delivery", "DBFOM delivery" ], "communicationSkills" : "Effective communication", "specialRequirements" : "25% travel", "qualificationsBasic" : "U.S. citizenship required", "qualificationsPreferred" : "Professional Engineering (PE) License, Significant experience in substation design, Significant experience in EPC delivery, Experience delivering high-voltage substation projects, Experience overseeing high-voltage substation projects, Experience working collaboratively with EPC contractors, Experience working collaboratively with construction partners, Familiarity with alternative delivery models, Experience working within a Program Management Office (PMO), PMP certification, Willingness to travel, Willingness to support project coordination, Willingness to support field coordination", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? Watch Our Story: ' https://www.hdrinc.com/our-story' Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world. In the role of Substation EPC Program Lead, we’ll count on you to: Assume leadership responsibility for the substation scope within large, multidisciplinary EPC infrastructure programs, with a focus on technical delivery, coordination, and execution alongside contractor partners. Advise clients on the technical, regulatory, and execution aspects of substation development, including site development, physical and electrical design, permitting, constructability, outage planning, protection and control integration, and equipment strategy. Plan, direct, and monitor all aspects of substation scope execution, working in partnership with the EPC contractor responsible for construction. Responsibilities include oversight and coordination of: Site selection and layout development Engineering (physical design, electrical systems, protection & controls, grounding, SCADA/communications) Environmental planning and compliance Permitting and land use coordination Procurement support and long-lead equipment strategy (e.g., transformers, breakers, major electrical equipment) Construction support and field coordination Outage coordination, energization, and commissioning support Serve as the primary substation interface between the owner, engineering teams, and the EPC contractor to ensure alignment on design intent, execution strategy, system integration, and constructability. Coordinate closely with transmission line, system planning, real estate and environmental teams to ensure seamless integration across the broader program. Anticipate and identify risks and issues specific to substation delivery, including equipment lead times, design coordination challenges, outage constraints, system integration risks, and contractor execution challenges. Support the client in issue resolution, risk mitigation, and timely decision-making. Develop and implement execution plans, work processes, and tools specific to the substation scope to improve efficiency, enhance coordination with the contractor, and maintain transparency. Provide oversight of design and construction activities performed by others, ensuring compliance with client requirements, industry standards, and program QA/QC expectations. Direct and coordinate a multidisciplinary team of HDR staff and subconsultants. Promote alignment through effective communication and ensure resources are in place to meet scope and contract requirements. Monitor scope, schedule, and budget performance for the substation portion of the program, while ensuring conformance with contract documents. Support change management processes and ensure alignment with overall program goals. Engage with clients, utilities, agencies, and stakeholders to support permitting, approvals, communication, and resolution of technical and execution challenges. Mentor and develop staff working on substation projects and programs. Perform other duties as needed. Preferred Qualifications Professional Engineering (PE) License Significant experience in substation design and/or EPC delivery Experience delivering or overseeing high-voltage substation projects (e.g., 69kV–500kV+) Due to applicable government contract requirements, this position requires U.S. citizenship. Strong understanding of substation design standards, protection and control systems, permitting processes, and construction methods Experience working collaboratively with EPC contractors or construction partners Familiarity with alternative delivery models (EPC, P3, DBFOM) Experience working within a Program Management Office (PMO) environment PMP certification Willingness to travel and support project and field coordination activities", "summaryDescription" : "Substation EPC Program Lead at HDR. Skills: Substation EPC, Program leadership, Technical execution. Assume leadership responsibility for substation scope. 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Engineering (PE) License", "PMP certification" ], "timestamp" : "2026-06-16T08:01:46.926", "fingerprint" : "917b3d480a2498d6de9f683df60f718423decc3e9112ad48bab8138e19e46d50", "source" : "taleo", "language" : "en", "applyUrl" : "https://hdr.taleo.net/careersection/ex/jobdetail.ftl?job=785397", "externalId" : "785397", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Portland", "state" : "Oregon", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "45.5202471,-122.6741940" } ], "locationText" : "Portland, Oregon, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 8, "experienceMaxYears" : 15, "experienceLevel" : "Lead", "technicalSkills" : "Electrical design, Protection systems, Control systems, Grounding, SCADA, Communications", "professionalSkills" : [ "Technical delivery", "Coordination", "Execution", "Risk mitigation", "Decision-making", "Change management" ], "hardSkillsList" : [ "Substation design", "EPC delivery", "Site selection", "Layout development", "Environmental planning", "Permitting", "Land use coordination", "Procurement support", "Equipment strategy", "Construction support", "Field coordination", "Outage coordination", "Energization", "Commissioning support", "System integration", "Constructability", "QA/QC" ], "softSkillsList" : [ "Leadership", "Mentoring" ], "hardSkills" : [ { "name" : "Substation design", "level" : "intermediate" }, { "name" : "EPC delivery", "level" : "intermediate" }, { "name" : "Site selection", "level" : "intermediate" }, { "name" : "Layout development", "level" : "intermediate" }, { "name" : "Environmental planning", "level" : "intermediate" }, { "name" : "Permitting", "level" : "intermediate" }, { "name" : "Land use coordination", "level" : "intermediate" }, { "name" : "Procurement support", "level" : "intermediate" }, { "name" : "Equipment strategy", "level" : "intermediate" }, { "name" : "Construction support", "level" : "intermediate" }, { "name" : "Field coordination", "level" : "intermediate" }, { "name" : "Outage coordination", "level" : "intermediate" }, { "name" : "Energization", "level" : "intermediate" }, { "name" : "Commissioning support", "level" : "intermediate" }, { "name" : "System integration", "level" : "intermediate" }, { "name" : "Constructability", "level" : "intermediate" }, { "name" : "QA/QC", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Leadership" }, { "name" : "Mentoring" } ], "majorSkills" : "Substation EPC, Program leadership, Technical execution", "majorSkillsList" : [ "Substation EPC", "Program leadership", "Technical execution" ], "coreResponsibilities" : "Assume leadership responsibility for substation scope, Focus on technical delivery, Focus on coordination, Focus on execution, Advise clients on technical aspects, Advise clients on regulatory aspects, Advise clients on execution aspects, Plan substation scope execution, Direct substation scope execution, Monitor substation scope execution, Oversee site selection, Oversee layout development, Oversee engineering, Oversee environmental planning, Oversee permitting, Oversee land use coordination, Oversee procurement support, Oversee long-lead equipment strategy, Oversee construction support, Oversee field coordination, Oversee outage coordination, Oversee energization, Oversee commissioning support, Serve as primary substation interface, Ensure alignment on design intent, Ensure alignment on execution strategy, Ensure alignment on system integration, Ensure alignment on constructability, Coordinate with transmission line teams, Coordinate with system planning teams, Coordinate with real estate teams, Coordinate with environmental teams, Anticipate substation delivery risks, Identify substation delivery risks, Support client in issue resolution, Support client in risk mitigation, Support client in timely decision-making, Develop execution plans, Implement execution plans, Develop work processes, Implement work processes, Develop tools for substation scope, Implement tools for substation scope, Provide oversight of design activities, Provide oversight of construction activities, Ensure compliance with client requirements, Ensure compliance with industry standards, Ensure compliance with program QA/QC, Direct multidisciplinary team, Coordinate multidisciplinary team, Promote alignment through communication, Ensure resources are in place, Monitor scope performance, Monitor schedule performance, Monitor budget performance, Support change management processes, Engage with clients, Engage with utilities, Engage with agencies, Engage with stakeholders, Support permitting, Support approvals, Support communication, Support resolution of technical challenges, Support resolution of execution challenges, Mentor staff, Develop staff", "teamCollaboration" : "EPC contractor partners; Owner; Engineering teams; Multidisciplinary team; Subconsultants; Transmission line teams; System planning teams; Real estate teams; Environmental teams; Clients; Utilities; Agencies; Stakeholders", "projectManagementSkills" : [ "Program management", "Scope management", "Schedule management", "Budget management", "Change management" ], "domainKnowledge" : "Substation design standards; Protection and control systems; Permitting processes; Construction methods; High-voltage substations; EPC delivery models; P3 delivery models; DBFOM delivery models", "domainList" : [ "substation-design-standards", "protection-and-control-systems", "permitting-processes", "construction-methods", "high-voltage-substations", "epc-delivery-models", "p3-delivery-models", "dbfom-delivery-models" ], "domainSpecificKnowledge" : [ "Substation design standards", "Protection and control systems", "Permitting processes", "Construction methods", "High-voltage substations", "EPC delivery models", "P3 delivery models", "DBFOM delivery models" ], "communicationSkills" : "Effective communication", "problemSolvingSkills" : "Issue resolution; Risk mitigation", "specialRequirements" : "25% travel, Support project coordination activities, Support field coordination activities", "qualificationsBasic" : "U.S. citizenship required", "qualificationsPreferred" : "Professional Engineering (PE) License, Significant experience in substation design, Significant experience in EPC delivery, Experience delivering high-voltage substation projects, Experience overseeing high-voltage substation projects, Experience working collaboratively with EPC contractors, Experience working collaboratively with construction partners, Familiarity with alternative delivery models, Experience working within a Program Management Office (PMO), PMP certification, Willingness to travel, Willingness to support project coordination, Willingness to support field coordination", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? Watch Our Story: ' https://www.hdrinc.com/our-story' Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world. In the role of Substation EPC Program Lead, we’ll count on you to: Assume leadership responsibility for the substation scope within large, multidisciplinary EPC infrastructure programs, with a focus on technical delivery, coordination, and execution alongside contractor partners. Advise clients on the technical, regulatory, and execution aspects of substation development, including site development, physical and electrical design, permitting, constructability, outage planning, protection and control integration, and equipment strategy. Plan, direct, and monitor all aspects of substation scope execution, working in partnership with the EPC contractor responsible for construction. Responsibilities include oversight and coordination of: Site selection and layout development Engineering (physical design, electrical systems, protection & controls, grounding, SCADA/communications) Environmental planning and compliance Permitting and land use coordination Procurement support and long-lead equipment strategy (e.g., transformers, breakers, major electrical equipment) Construction support and field coordination Outage coordination, energization, and commissioning support Serve as the primary substation interface between the owner, engineering teams, and the EPC contractor to ensure alignment on design intent, execution strategy, system integration, and constructability. Coordinate closely with transmission line, system planning, real estate and environmental teams to ensure seamless integration across the broader program. Anticipate and identify risks and issues specific to substation delivery, including equipment lead times, design coordination challenges, outage constraints, system integration risks, and contractor execution challenges. Support the client in issue resolution, risk mitigation, and timely decision-making. Develop and implement execution plans, work processes, and tools specific to the substation scope to improve efficiency, enhance coordination with the contractor, and maintain transparency. Provide oversight of design and construction activities performed by others, ensuring compliance with client requirements, industry standards, and program QA/QC expectations. Direct and coordinate a multidisciplinary team of HDR staff and subconsultants. Promote alignment through effective communication and ensure resources are in place to meet scope and contract requirements. Monitor scope, schedule, and budget performance for the substation portion of the program, while ensuring conformance with contract documents. Support change management processes and ensure alignment with overall program goals. Engage with clients, utilities, agencies, and stakeholders to support permitting, approvals, communication, and resolution of technical and execution challenges. Mentor and develop staff working on substation projects and programs. Perform other duties as needed. Preferred Qualifications Professional Engineering (PE) License Significant experience in substation design and/or EPC delivery Experience delivering or overseeing high-voltage substation projects (e.g., 69kV–500kV+) Due to applicable government contract requirements, this position requires U.S. citizenship. Strong understanding of substation design standards, protection and control systems, permitting processes, and construction methods Experience working collaboratively with EPC contractors or construction partners Familiarity with alternative delivery models (EPC, P3, DBFOM) Experience working within a Program Management Office (PMO) environment PMP certification Willingness to travel and support project and field coordination activities", "summaryDescription" : "Substation EPC Program Lead at HDR. Skills: Substation EPC, Program leadership, Technical execution. Assume leadership responsibility for substation scope. 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States-Oregon-Portland" ], "certifications" : [ "Professional Engineering (PE) License", "PMP certification" ], "timestamp" : "2026-06-16T10:44:04.829", "fingerprint" : "41046caa9f31a8fe26ab53ac3e1701cff5b03d0c631c9aaf4f2ee8551d56c61a", "source" : "taleo", "language" : "en", "applyUrl" : "https://hdr.taleo.net/careersection/ex/jobdetail.ftl?job=785397", "externalId" : "785397", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Portland", "state" : "Oregon", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "45.5202471,-122.6741940" } ], "locationText" : "Portland, Oregon, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 8, "experienceMaxYears" : 15, "experienceLevel" : "Lead", "technicalSkills" : "Electrical design, SCADA, Communications", "professionalSkills" : [ "Technical delivery", "Coordination", "Execution", "Risk mitigation", "Decision-making", "Change management" ], "hardSkillsList" : [ "Site 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"Energization", "level" : "intermediate" }, { "name" : "Commissioning support", "level" : "intermediate" }, { "name" : "System integration", "level" : "intermediate" }, { "name" : "Constructability", "level" : "intermediate" }, { "name" : "QA/QC", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Leadership" }, { "name" : "Mentoring" } ], "majorSkills" : "Substation EPC, Infrastructure programs, Technical delivery", "majorSkillsList" : [ "Substation EPC", "Infrastructure programs", "Technical delivery" ], "coreResponsibilities" : "Assume leadership responsibility for substation scope, Advise clients on technical aspects, Advise clients on regulatory aspects, Advise clients on execution aspects, Plan substation scope execution, Direct substation scope execution, Monitor substation scope execution, Oversee site selection, Oversee layout development, Oversee engineering, Oversee environmental planning, Oversee permitting, Oversee procurement support, Oversee long-lead equipment strategy, Oversee construction support, Oversee field coordination, Oversee outage coordination, Oversee energization, Oversee commissioning support, Serve as primary substation interface, Coordinate with transmission line teams, Coordinate with system planning teams, Coordinate with real estate teams, Coordinate with environmental teams, Anticipate substation delivery risks, Identify substation delivery risks, Support client in issue resolution, Support client in risk mitigation, Support client in timely decision-making, Develop execution plans, Implement execution plans, Develop work processes, Implement work processes, Develop tools for substation scope, Implement tools for substation scope, Provide oversight of design activities, Provide oversight of construction activities, Ensure compliance with client requirements, Ensure compliance with industry standards, Ensure compliance with program QA/QC, Direct multidisciplinary team, Coordinate multidisciplinary team, Promote alignment through communication, Ensure resources are in place, Monitor scope performance, Monitor schedule performance, Monitor budget performance, Support change management processes, Engage with clients, Engage with utilities, Engage with agencies, Engage with stakeholders, Support permitting, Support approvals, Support communication, Support resolution of technical challenges, Support resolution of execution challenges, Mentor staff, Develop staff", "teamCollaboration" : "EPC contractor partners; Owner; Engineering teams; Multidisciplinary team; Subconsultants; Transmission line teams; System planning teams; Real estate teams; Environmental teams; Clients; Utilities; Agencies; Stakeholders", "projectManagementSkills" : [ "Program Management", "EPC delivery", "Scope management", "Schedule management", "Budget management", "Change management" ], "domainKnowledge" : "Substation design standards; Permitting processes; Construction methods; High-voltage substations; Electrical systems; Protection 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: "Issue resolution; Risk mitigation", "specialRequirements" : "Willingness to travel, U.S. citizenship", "qualificationsBasic" : "U.S. citizenship required", "qualificationsPreferred" : "Professional Engineering (PE) License, Significant experience in substation design, Significant experience in EPC delivery, Experience delivering high-voltage substation projects, Experience overseeing high-voltage substation projects, Experience working collaboratively with EPC contractors, Experience working collaboratively with construction partners, Familiarity with alternative delivery models, Experience working within a Program Management Office (PMO), PMP certification, Willingness to travel", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? Watch Our Story: ' https://www.hdrinc.com/our-story' Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world. In the role of Substation EPC Program Lead, we’ll count on you to: Assume leadership responsibility for the substation scope within large, multidisciplinary EPC infrastructure programs, with a focus on technical delivery, coordination, and execution alongside contractor partners. Advise clients on the technical, regulatory, and execution aspects of substation development, including site development, physical and electrical design, permitting, constructability, outage planning, protection and control integration, and equipment strategy. Plan, direct, and monitor all aspects of substation scope execution, working in partnership with the EPC contractor responsible for construction. Responsibilities include oversight and coordination of: Site selection and layout development Engineering (physical design, electrical systems, protection & controls, grounding, SCADA/communications) Environmental planning and compliance Permitting and land use coordination Procurement support and long-lead equipment strategy (e.g., transformers, breakers, major electrical equipment) Construction support and field coordination Outage coordination, energization, and commissioning support Serve as the primary substation interface between the owner, engineering teams, and the EPC contractor to ensure alignment on design intent, execution strategy, system integration, and constructability. Coordinate closely with transmission line, system planning, real estate and environmental teams to ensure seamless integration across the broader program. Anticipate and identify risks and issues specific to substation delivery, including equipment lead times, design coordination challenges, outage constraints, system integration risks, and contractor execution challenges. Support the client in issue resolution, risk mitigation, and timely decision-making. Develop and implement execution plans, work processes, and tools specific to the substation scope to improve efficiency, enhance coordination with the contractor, and maintain transparency. Provide oversight of design and construction activities performed by others, ensuring compliance with client requirements, industry standards, and program QA/QC expectations. Direct and coordinate a multidisciplinary team of HDR staff and subconsultants. Promote alignment through effective communication and ensure resources are in place to meet scope and contract requirements. Monitor scope, schedule, and budget performance for the substation portion of the program, while ensuring conformance with contract documents. Support change management processes and ensure alignment with overall program goals. Engage with clients, utilities, agencies, and stakeholders to support permitting, approvals, communication, and resolution of technical and execution challenges. Mentor and develop staff working on substation projects and programs. Perform other duties as needed. Preferred Qualifications Professional Engineering (PE) License Significant experience in substation design and/or EPC delivery Experience delivering or overseeing high-voltage substation projects (e.g., 69kV–500kV+) Due to applicable government contract requirements, this position requires U.S. citizenship. Strong understanding of substation design standards, protection and control systems, permitting processes, and construction methods Experience working collaboratively with EPC contractors or construction partners Familiarity with alternative delivery models (EPC, P3, DBFOM) Experience working within a Program Management Office (PMO) environment PMP certification Willingness to travel and support project and field coordination activities", "summaryDescription" : "Substation EPC Program Lead at HDR. Skills: Substation EPC, Infrastructure programs, Technical delivery. Assume leadership responsibility for substation scope. 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Coordinate patient care. Facilitate patient access to services", "createdAt" : "2026-06-15T22:18:54.129", "lastUpdated" : "2026-06-16T10:12:32.287", "ingestTimestamp" : "2026-06-15T22:18:54.129", "mongoId" : "6a305c97f292fd229cf629af", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 65000, "salaryAnnualMax" : 85000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Care coordination", "Healthcare systems", "Community resources" ], "skillCount" : 3, "jobCategory" : "sales", "jobSubcategory" : "customer_success", "seniorityLevel" : "Mid", "dataQualityScore" : 0.44444445, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.9 }, { "id" : "6a30505bf292fd229ceef67b", "title" : "Lead Program Manager (PMO)", "company" : "MUBI", "industry" : "Product", "salary" : { "min" : 85000.0, "max" : 120000.0, "currency" : "GBP", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Lead Program Manager (PMO) in London, UK, adjusted for the media industry and company size." }, "location" : "London", "locations" : [ "London" ], "timestamp" : "2026-06-16T12:11:26.472", "fingerprint" : "abbbdebfdc16b56e07f338b2454b1a981e9c9bc7afcbc0f61d1a3015b40aeb81", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/MUBI/d5e3922c-e0ca-4ad6-9fbe-2c61cb271427/application", "externalId" : "d5e3922c-e0ca-4ad6-9fbe-2c61cb271427", "industryFunction" : { }, "structuredLocations" : [ { "city" : "London", "country" : "United Kingdom", "continent" : "eu", "source" : "llm", "workMode" : "onsite", "geo" : "51.5074456,-0.1277653" } ], "locationText" : "London, United Kingdom", "employmentType" : "FULL_TIME", "experienceMinYears" : 8, "experienceMaxYears" : 15, "experienceLevel" : "Lead", "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "ABOUT MUBI MUBI is a global streaming service, production company and film distributor dedicated to elevating great cinema. To make this possible, we create, curate, acquire and champion visionary films, bringing them to audiences all over the world. We have a team of brilliant, dedicated and passionate people to help bring our mission to life. From London to New York, Istanbul to Paris, and Berlin to Mexico - we work together to realize MUBI’s vision. That’s where you come in! Join our global team and help us make great cinema accessible to everyone, everywhere. ABOUT THE ROLE Product and Engineering at MUBI now span many teams and several time zones, and the work that crosses those boundaries — the launches, migrations and multi-team programs — has outgrown our ability to coordinate it informally. This is our first dedicated program management hire and the founding role in our new Project Management Office (PMO). It's a build-it role: you won't inherit a playbook or a team. You'll earn trust by personally driving our hardest cross-functional programs, learn where the real friction lives, then codify what works into lightweight standards the organisation actually wants to use. It's an individual contributor role today, with the potential to build and lead a small team as we scale. We're allergic to process for its own sake, so the bar is rigour without bureaucracy. WHERE YOU’LL HAVE IMPACT In your first months, you'll take direct ownership of our most important cross-functional programs — the kind that touch multiple product and engineering teams, have real deadlines, and break down without someone holding the whole picture. You'll set clear milestones, map dependencies, surface and drive risks, and unblock teams before they stall — while giving leadership a crisp, honest read on where every program stands and what needs a decision. As you build credibility through delivery, you'll grow the role into a lightweight program management practice: the small set of shared standards, rituals and reporting that make cross-team work predictable — introduced bottom-up from observed pain, not imposed top-down. You'll define what \"good\" looks like for how we run programs at MUBI and bring engineering and product leaders along with you. Throughout, you'll be the connective tissue between product, engineering, marketing, content/programming, and leadership across London, New York and our other remote teams — translating between technical and business contexts, and making sure the right people have the right information at the right time. Concretely, you'll: - Lead complex, cross-functional programs end to end, partnering with Product & Design, Engineering, Marketing, Finance, Business Development, Content & Programming, and Legal. - Translate strategic goals into executable roadmaps with measurable milestones, mapped dependencies, and resourcing. - Proactively manage risks and blockers, and keep delivery on track. - Establish communication standards and a review cadence that enable effective, data-driven decision-making. - Prepare actionable status updates and present recommendations to senior leadership. - Stand up the PMO function from the ground up, introducing the program management practices and frameworks that improve how we deliver. WHAT YOU'LL BRING You've spent significant time as a program manager driving large, cross-functional initiatives to delivery, and you have a technical background — ideally you started as a technical program manager and grew into the broader generalist role. That technical grounding matters: you can hold your own in an architecture discussion, tell a real dependency from a manufactured one, and earn the respect of strong engineers. But the day job is program leadership, not technical depth. You're a can-do, sleeves-rolled-up operator who's happiest making things happen rather than administering them. You bring structure and rigour — clear milestones, honest dependency mapping, crisp reporting, relentless unblocking, on-time delivery — without becoming a source of bureaucracy. You're an excellent communicator who can flex between an engineer and an executive in the same hour, and you're comfortable building something new with a high degree of autonomy. You're at ease across multiple time zones and offices, and you know how to keep distributed teams aligned without drowning them in meetings. MINIMUM QUALIFICATIONS - Bachelor's degree in a relevant field, or equivalent practical experience. - 5+ years in program management, with a proven track record of leading complex, cross-functional initiatives to delivery. - Familiarity with software delivery workflows and the challenges of developer productivity in a scaling organisation. - Exceptional written and verbal communication, with the ability to translate complex technical concepts for non-technical stakeholders. - Strong problem-solving, attention to detail, and the ability to manage competing priorities. - A self-starter who brings organisation and direction to ambiguous problem spaces. - The ambition to build and mentor a team in the future, and a passion for fast-paced, scale-up environments. PREFERRED QUALIFICATIONS - Experience supporting technical projects within a larger product and engineering organisation. - Experience with AI tools. - Strong business judgment and strategic thinking — able to see the big picture and make connections across teams and issues. - A proactive approach to anticipating issues and solving problems before they escalate. We want to make cinema accessible to everyone. We believe people from different backgrounds bring different ideas that foster innovation and engagement, allowing us to attract great people to develop the best experience for our users. MUBI is committed to being an Equal Opportunity Employer. That means it's our responsibility to ensure that all candidates are not discriminated against in our hiring processes and our employment decisions based on their race, color, religion, nationality or ethnic origin, age, gender identity or expression, sex, marital status, physical or mental disability, socioeconomic background, sexual orientation, family or parental status, or any other applicable characteristic.", "summaryDescription" : "Lead Program Manager (PMO) at MUBI", "createdAt" : "2026-06-16T00:31:56.932", "lastUpdated" : "2026-06-16T12:11:26.472", "ingestTimestamp" : "2026-06-16T00:31:56.932", "mongoId" : "6a30505bf292fd229ceef67b", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "75k-100k", "hasSalary" : false, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "engineering", "jobSubcategory" : "software", "seniorityLevel" : "Lead", "dataQualityScore" : 0.7777778, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Media", "llmIndustryConfidence" : 0.95 }, { "id" : "6a305094f292fd229cef2568", "title" : "Lead Program Manager (PMO)", "company" : "MUBI", "industry" : "Product", "salary" : { "min" : 85000.0, "max" : 120000.0, "currency" : "GBP", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Lead Program Manager (PMO) in London, UK, with adjustments for the media industry and company size." }, "location" : "London", "locations" : [ "London" ], "timestamp" : "2026-06-16T11:33:39.538", "fingerprint" : "ecb9ef68387f55339fbbd25bda8a314c54644b5081db34d9f0b5a166410a08ed", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/mubi/d5e3922c-e0ca-4ad6-9fbe-2c61cb271427/application", "externalId" : "d5e3922c-e0ca-4ad6-9fbe-2c61cb271427", "industryFunction" : { }, "structuredLocations" : [ { "city" : "London", "country" : "United Kingdom", "continent" : "eu", "source" : "llm", "workMode" : "onsite", "geo" : "51.5074456,-0.1277653" } ], "locationText" : "London, United Kingdom", "employmentType" : "FULL_TIME", "experienceMinYears" : 8, "experienceMaxYears" : 15, "experienceLevel" : "Lead", "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "ABOUT MUBI MUBI is a global streaming service, production company and film distributor dedicated to elevating great cinema. To make this possible, we create, curate, acquire and champion visionary films, bringing them to audiences all over the world. We have a team of brilliant, dedicated and passionate people to help bring our mission to life. From London to New York, Istanbul to Paris, and Berlin to Mexico - we work together to realize MUBI’s vision. That’s where you come in! Join our global team and help us make great cinema accessible to everyone, everywhere. ABOUT THE ROLE Product and Engineering at MUBI now span many teams and several time zones, and the work that crosses those boundaries — the launches, migrations and multi-team programs — has outgrown our ability to coordinate it informally. This is our first dedicated program management hire and the founding role in our new Project Management Office (PMO). It's a build-it role: you won't inherit a playbook or a team. You'll earn trust by personally driving our hardest cross-functional programs, learn where the real friction lives, then codify what works into lightweight standards the organisation actually wants to use. It's an individual contributor role today, with the potential to build and lead a small team as we scale. We're allergic to process for its own sake, so the bar is rigour without bureaucracy. WHERE YOU’LL HAVE IMPACT In your first months, you'll take direct ownership of our most important cross-functional programs — the kind that touch multiple product and engineering teams, have real deadlines, and break down without someone holding the whole picture. You'll set clear milestones, map dependencies, surface and drive risks, and unblock teams before they stall — while giving leadership a crisp, honest read on where every program stands and what needs a decision. As you build credibility through delivery, you'll grow the role into a lightweight program management practice: the small set of shared standards, rituals and reporting that make cross-team work predictable — introduced bottom-up from observed pain, not imposed top-down. You'll define what \"good\" looks like for how we run programs at MUBI and bring engineering and product leaders along with you. Throughout, you'll be the connective tissue between product, engineering, marketing, content/programming, and leadership across London, New York and our other remote teams — translating between technical and business contexts, and making sure the right people have the right information at the right time. Concretely, you'll: - Lead complex, cross-functional programs end to end, partnering with Product & Design, Engineering, Marketing, Finance, Business Development, Content & Programming, and Legal. - Translate strategic goals into executable roadmaps with measurable milestones, mapped dependencies, and resourcing. - Proactively manage risks and blockers, and keep delivery on track. - Establish communication standards and a review cadence that enable effective, data-driven decision-making. - Prepare actionable status updates and present recommendations to senior leadership. - Stand up the PMO function from the ground up, introducing the program management practices and frameworks that improve how we deliver. WHAT YOU'LL BRING You've spent significant time as a program manager driving large, cross-functional initiatives to delivery, and you have a technical background — ideally you started as a technical program manager and grew into the broader generalist role. That technical grounding matters: you can hold your own in an architecture discussion, tell a real dependency from a manufactured one, and earn the respect of strong engineers. But the day job is program leadership, not technical depth. You're a can-do, sleeves-rolled-up operator who's happiest making things happen rather than administering them. You bring structure and rigour — clear milestones, honest dependency mapping, crisp reporting, relentless unblocking, on-time delivery — without becoming a source of bureaucracy. You're an excellent communicator who can flex between an engineer and an executive in the same hour, and you're comfortable building something new with a high degree of autonomy. You're at ease across multiple time zones and offices, and you know how to keep distributed teams aligned without drowning them in meetings. MINIMUM QUALIFICATIONS - Bachelor's degree in a relevant field, or equivalent practical experience. - 5+ years in program management, with a proven track record of leading complex, cross-functional initiatives to delivery. - Familiarity with software delivery workflows and the challenges of developer productivity in a scaling organisation. - Exceptional written and verbal communication, with the ability to translate complex technical concepts for non-technical stakeholders. - Strong problem-solving, attention to detail, and the ability to manage competing priorities. - A self-starter who brings organisation and direction to ambiguous problem spaces. - The ambition to build and mentor a team in the future, and a passion for fast-paced, scale-up environments. PREFERRED QUALIFICATIONS - Experience supporting technical projects within a larger product and engineering organisation. - Experience with AI tools. - Strong business judgment and strategic thinking — able to see the big picture and make connections across teams and issues. - A proactive approach to anticipating issues and solving problems before they escalate. We want to make cinema accessible to everyone. We believe people from different backgrounds bring different ideas that foster innovation and engagement, allowing us to attract great people to develop the best experience for our users. MUBI is committed to being an Equal Opportunity Employer. That means it's our responsibility to ensure that all candidates are not discriminated against in our hiring processes and our employment decisions based on their race, color, religion, nationality or ethnic origin, age, gender identity or expression, sex, marital status, physical or mental disability, socioeconomic background, sexual orientation, family or parental status, or any other applicable characteristic.", "summaryDescription" : "Lead Program Manager (PMO) at MUBI", "createdAt" : "2026-06-16T00:27:32.739", "lastUpdated" : "2026-06-16T11:33:39.538", "ingestTimestamp" : "2026-06-16T00:27:32.739", "mongoId" : "6a305094f292fd229cef2568", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "75k-100k", "hasSalary" : false, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "engineering", "jobSubcategory" : "software", "seniorityLevel" : "Lead", "dataQualityScore" : 0.7777778, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Media", "llmIndustryConfidence" : 0.95 }, { "id" : "6a3051eef292fd229cf0927a", "title" : "Lead Technical Program Manager", "company" : "Definitive Healthcare", "industry" : "Healthcare", "salary" : { "min" : 175000.0, "max" : 235000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Lead Technical Program Manager in Framingham, MA, adjusted for industry and company size." }, "location" : "Framingham, Massachusetts, United States", "locations" : [ "Framingham", "Massachusetts", "United States" ], "timestamp" : "2026-06-16T10:12:52.036", "fingerprint" : "5cdc755c24dc7463d987f049ba6ef296075a9064681830f8b66a270b5fe669bf", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/definitivehc/jobs/6017517004", "externalId" : "6017517004", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Framingham", "state" : "Massachusetts", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "42.2773177,-71.4165905" } ], "locationText" : "Framingham, Massachusetts, United States", "experienceMinYears" : 8, "experienceMaxYears" : 15, "experienceLevel" : "Lead", "remoteFriendly" : false, "rawDescription" : "About Definitive Healthcare: At Definitive Healthcare (NASDAQ: DH), we’re passionate about turning data, analytics, and expertise into meaningful intelligence that helps our customers achieve success and shape the future of healthcare. We empower them to uncover the right markets, opportunities, and people—paving the way for smarter decisions and greater impact. Headquartered just outside of Boston, Massachusetts, Definitive Healthcare operates across North America, Europe, and India, supporting a growing global client base of more than 2,400 customers since our founding in 2011. We’re also a great place to work. In 2024 and 2025, we earned multiple workplace honors, including Built In’s 100 Best Places to Work in Boston (both years), a Stevie Bronze Award for Great Employers, and recognition as a Great Place to Work in India. We foster a collaborative, inclusive culture where diverse perspectives drive innovation. Through programs like DefinitiveCares and our employee-led affinity groups we strive to promote connection, education, and inclusion. About the Role Our Program Management team serves as the connective tissue across Product and Engineering, and key business functions including Sales, Marketing, Customer Success, Finance, HR, Legal, and Professional Services. We drive execution of strategic initiatives that improve operational effectiveness, accelerate delivery, and enable scalable business growth. We are seeking a Lead Technical Program Manager to join our growing team. This individual contributor role serves as the Directly Responsible Individual for assigned initiatives, accountable for delivery outcomes, execution rigor, and stakeholder alignment. We are looking for someone who embodies our core values in how they operate – taking full ownership of outcomes, bringing a data-driven and quality-first mindset to decision-making, and continuously seeking opportunities to improve how teams plan, execute, and deliver. Equally important, this individual leads with integrity and respect – building trust across teams, communicating transparently, and fostering a collaborative, low-ego environment where teams can do their best work together. What Does Success In the Role Look Like Predictable, on-time delivery of complex cross-functional technical initiatives. Clear, trusted visibility into program status, risks, and progress for stakeholders and leadership. Reduced execution friction across Product, Engineering, and Data teams. Improved consistency, rigor, and transparency in planning and delivery practices. What You'll Do Project experience with Tempo a plus. Experience with executive reporting, governance processes, and cross-functional coordination preferred. Results-driven, adaptable, self-motivated and comfortable navigating ambiguity. Compensation and Benefits The salary range for this position is $113,000 – $211,000 per year, which represents the base pay the company reasonably and in good faith expects to pay for this role. Actual pay within this range will be determined based on factors such as relevant experience, skills, and qualifications. Depending on the position, employees may also be eligible to participate in a company bonus or commission plan. All employees are eligible for a comprehensive benefits package, including medical, dental, and vision coverage, unlimited paid time off, and participation in the company’s 401(k) plan with employer contribution. Why we love Definitive, and why you will too! Industry leading products Work hard, and have fun doing it Incredibly fast growth means limitless opportunity Flexible and dynamic culture Work alongside some of the most talented and dedicated teammates Definitive Cares, our community service group, gives all of us a chance to give back Competitive benefits package including great healthcare benefits and a 401(k) match What our Employees are saying about us on Glassdoor: “Great Work atmosphere, great work life balance, excellent company to work for, amazing top notch product, incredible customer service, lots of tools to help you succeed.” -Business Development Manager “Great team. Amazing growth. Employees are treated very well.” -Research Analyst “I have waited 36 years to work at a dream job for a dream company and I am so happy to have finally got there.” -Profile Analyst If you don’t fit all of these qualifications, but believe you’re still a great fit, feel free to apply and tell us why in your cover letter. If you are a California, Colorado, New York City or Washington resident and this role is a remote role, you can receive additional information about the compensation and benefits for this role, which we will provide upon request. Definitive Hiring Philosophy Definitive Healthcare is an equal opportunity employer that celebrates diversity and is committed to creating an inclusive workplace with equal opportunity for all applicants and teammates. Our goal is to recruit the most talented people from a diverse candidate pool regardless of race, color, religion, age, gender, gender identity, sexual orientation or any other status. If you’re interested in working in a fast growing, exciting working environment – we encourage you to apply! Privacy Your privacy is important to us. Please review our Candidate Privacy Notice which tells you how we use and process your personal information. Please note: All communications regarding the hiring process at Definitive Healthcare will come directly from one of our corporate recruiters or coordinators using an @definitivehc.com email address. We do not advertise open roles on Facebook and will never request money transfers or ask candidates to purchase equipment with a promise of reimbursement. If you receive any suspicious communication, please contact careers@definitivehc.com to verify your status in the application process.", "summaryDescription" : "Lead Technical Program Manager at Definitive Healthcare", "postedDate" : "2026-06-15T23:19:12.546", "createdAt" : "2026-06-15T23:19:12.546", "lastUpdated" : "2026-06-16T10:12:52.036", "ingestTimestamp" : "2026-06-15T23:19:12.546", "mongoId" : "6a3051eef292fd229cf0927a", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 175000, "salaryAnnualMax" : 235000, "salaryBand" : "150k-200k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "engineering", "jobSubcategory" : "software", "seniorityLevel" : "Lead", "dataQualityScore" : 0.7777778, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.95 }, { "id" : "6a306ca6f292fd229cfd5234", "title" : "Resident Program Coordinator - Skilled Nursing", "company" : "Senior Lifestyle", "industry" : "Hospital And Health Care", "salary" : { "min" : 19.0, "max" : 20.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Colorado Springs, CO, United States", "locations" : [ "Colorado Springs", "CO", "United States" ], "certifications" : [ "Activity Leader Certification" ], "timestamp" : "2026-06-16T11:11:12.275", "fingerprint" : "ec0a8111c2ee31f78b648add212cb49e4d07d499eb5c893065a788347654cb98", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/SeniorLifestyle1/744000132270009-resident-program-coordinator-skilled-nursing", "externalId" : "744000132270009", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Colorado Springs", "state" : "Colorado", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "38.8339578,-104.8253480" } ], "locationText" : "Colorado Springs, Colorado, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "entry", "technicalSkills" : "Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook", "professionalSkills" : [ "Time management", "Organizational skills" ], "majorSkills" : "Program planning, Resident engagement", "majorSkillsList" : [ "Program planning", "Resident engagement" ], "coreResponsibilities" : "Plan resident lifestyle programming, Develop resident lifestyle programming, Implement resident lifestyle programming, Survey residents, Interview residents, Recognize resident individuality, Recognize resident diversity, Recognize resident spirituality, Develop relationships with residents, Encourage resident participation, Observe residents' function, Observe residents' behavior, Report significant changes, Report concerns to staff, Preserve resident dignity, Preserve resident privacy, Preserve resident confidentiality, Utilize outside community resources, Utilize independent contractors, Develop annual department budget, Manage annual department budget, Document department records, Maintain department records, Secure department supplies, Maintain department supplies, Secure department equipment, Maintain department equipment, Develop resident newsletter, Distribute resident newsletter, Develop resident calendar, Distribute resident calendar, Plan daily activities, Coordinate outings, Coordinate transportation schedule, Hire departmental employees, Train departmental employees, Discipline departmental employees, Terminate departmental employees, Plan shared events, Coordinate volunteers, Recruit volunteers, Train volunteers, Maintain program area, Decorate display areas", "teamCollaboration" : "Work with assisted living department; Work with transportation department; Work with all other departments; Work cooperatively with departments", "projectManagementSkills" : [ "Manage multiple projects" ], "domainKnowledge" : "Skilled nursing; Resident programs; Lifestyle programming; Spiritual life support", "domainList" : [ "skilled-nursing", "resident-programs", "lifestyle-programming", "spiritual-life-support" ], "domainSpecificKnowledge" : [ "Skilled nursing", "Resident programs", "Lifestyle programming", "Spiritual life support" ], "communicationSkills" : "Develop resident newsletter; Distribute resident newsletter; Develop resident calendar; Distribute resident calendar", "documentationSkills" : "Document department records; Maintain department records", "qualificationsBasic" : "Bachelor's degree or 1-2 years related experience, Acceptable fluency in English", "qualificationsPreferred" : "Activity Leader Certification", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Do you have HEART? We are looking for individuals who can embrace our mission to purposely brighten and enrich the lives of those we serve with HEART; Hospitality, Excellence, Appreciation, Respect & Teamwork. In this role you will be responsible for planning and implementing programs and events which provide socialization opportunities, fitness and wellness activities, educational and recreational programs, as well as spiritual life support based on the needs and preferences of the residents. This position reports to the Director of Resident Programs. * Plan, develop, and implement resident lifestyle programming within the community as well as through outside trips and events. * Survey and interview residents to determine their past and present interests and talents, as well as their satisfaction with the community’s programs and activities. * Recognize the individuality, diversity, and spirituality of all residents when planning activities and celebrating holiday functions. * Develop relationships with residents to encourage their participation in activities that enhance their quality of and appreciation for life. * Observe residents’ function and behavior and report significant changes or concern to appropriate staff. * Perform work tasks in a manner that preserves each resident’s dignity, privacy, and confidentiality. * Utilize outside community resources and independent contractors to enrich the variety of programs made available to residents. * Develop and manage the annual department budget. * Document and maintain all records as required to effectively manage the department. * Secure and maintain all department supplies and equipment. * Develop and distribute the resident newsletter/calendar and other lifestyle programming communications on a regular and monthly basis conforming to Senior Lifestyle standards. * Work with assisted living department manager in planning daily activities for Assisted Living residents when applicable. * Coordinate outings and weekly transportation schedule with the transportation department. * May, in consultation with the Executive Director, hire, train, discipline, and terminate departmental employees in accordance with Senior Lifestyle Corporation Human Resources Policy. * Work cooperatively with all other departments in planning shared events. * Coordinate volunteers, including their recruitment and training. * Maintain an inviting, functional, and organized program area, including appropriate and seasonal decoration of display areas. * Carry out all responsibilities to residents, families and coworkers in a friendly, courteous and professional manner. ## Qualifications Level of Formal Education: A Bachelor’s degree from a four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience Years of Experience: No experience required Special Certifications: Activity Leader Certification (can be obtained) Language Skills: Acceptable fluency in English in order to perform job duties and speak, read, write, and communicate with all others. Technical Competencies: Proficiency using Microsoft word, Excel, Powerpoint, and Outlook Skills and Abilities: * Ability to manage multiple projects. * Strong organizational skills and time management. Personal Attributes: Willingness to work hard, enthusiastic ## Additional Information Senior Lifestyle offers a comprehensive benefits plan to eligible team members including health, dental, vision, retirement benefits, short-term disability, long-term disability, and paid time off. All Senior Lifestyle positions are eligible to use DailyPay, an application that allows you to access your earned but unpaid wages before your next payday. Senior Lifestyle requires that all employees provide proof of COVID-19 vaccination unless exempt due to medical, religious, or personal beliefs. Government requirements or exclusions may apply. Pay $ 19.50-$20.50 Hourly", "summaryDescription" : "Resident Program Coordinator - Skilled Nursing at Senior Lifestyle. Skills: Program planning, Resident engagement. Plan resident lifestyle programming. 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We are looking for individuals who can embrace our mission to purposely brighten and enrich the lives of those we serve with HEART; Hospitality, Excellence, Appreciation, Respect & Teamwork. In this role you will be responsible for planning and implementing programs and events which provide socialization opportunities, fitness and wellness activities, educational and recreational programs, as well as spiritual life support based on the needs and preferences of the residents. This position reports to the Director of Resident Programs. * Plan, develop, and implement resident lifestyle programming within the community as well as through outside trips and events. * Survey and interview residents to determine their past and present interests and talents, as well as their satisfaction with the community’s programs and activities. * Recognize the individuality, diversity, and spirituality of all residents when planning activities and celebrating holiday functions. * Develop relationships with residents to encourage their participation in activities that enhance their quality of and appreciation for life. * Observe residents’ function and behavior and report significant changes or concern to appropriate staff. * Perform work tasks in a manner that preserves each resident’s dignity, privacy, and confidentiality. * Utilize outside community resources and independent contractors to enrich the variety of programs made available to residents. * Develop and manage the annual department budget. * Document and maintain all records as required to effectively manage the department. * Secure and maintain all department supplies and equipment. * Develop and distribute the resident newsletter/calendar and other lifestyle programming communications on a regular and monthly basis conforming to Senior Lifestyle standards. * Work with assisted living department manager in planning daily activities for Assisted Living residents when applicable. * Coordinate outings and weekly transportation schedule with the transportation department. * May, in consultation with the Executive Director, hire, train, discipline, and terminate departmental employees in accordance with Senior Lifestyle Corporation Human Resources Policy. * Work cooperatively with all other departments in planning shared events. * Coordinate volunteers, including their recruitment and training. * Maintain an inviting, functional, and organized program area, including appropriate and seasonal decoration of display areas. * Carry out all responsibilities to residents, families and coworkers in a friendly, courteous and professional manner. ## Qualifications Level of Formal Education: A Bachelor’s degree from a four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience Years of Experience: No experience required Special Certifications: Activity Leader Certification (can be obtained) Language Skills: Acceptable fluency in English in order to perform job duties and speak, read, write, and communicate with all others. Technical Competencies: Proficiency using Microsoft word, Excel, Powerpoint, and Outlook Skills and Abilities: * Ability to manage multiple projects. * Strong organizational skills and time management. Personal Attributes: Willingness to work hard, enthusiastic ## Additional Information Senior Lifestyle offers a comprehensive benefits plan to eligible team members including health, dental, vision, retirement benefits, short-term disability, long-term disability, and paid time off. All Senior Lifestyle positions are eligible to use DailyPay, an application that allows you to access your earned but unpaid wages before your next payday. Senior Lifestyle requires that all employees provide proof of COVID-19 vaccination unless exempt due to medical, religious, or personal beliefs. Government requirements or exclusions may apply. Pay $ 19.50-$20.50 Hourly", "summaryDescription" : "Resident Program Coordinator - Skilled Nursing at Senior Lifestyle. Skills: Program planning, Resident engagement. Plan resident lifestyle programming. Develop resident lifestyle programming", "postedDate" : "2026-06-15T19:05:27.000", "createdAt" : "2026-06-15T23:33:22.335", "lastUpdated" : "2026-06-16T09:37:53.831", "ingestTimestamp" : "2026-06-15T23:33:22.335", "mongoId" : "6a305568f292fd229cf1f3cd", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 39520, "salaryAnnualMax" : 41600, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Program planning", "Resident engagement", "Time management", "Organizational skills", "Manage multiple projects", "Spiritual life support", "Skilled nursing programs", "Activity Leader Certification" ], "skillCount" : 8, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 1.0, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.92 }, { "id" : "6a3073ccf292fd229c003bcf", "title" : "Administration Support Representative", "company" : "Hato Hone St John", "industry" : "Hospital And Health Care", "salary" : { "min" : 41000.0, "max" : 52000.0, "currency" : "NZD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Entry-level Administration Support Representative salaries in Auckland, New Zealand, for Hato Hone St John, adjusted for part-time employment, are estimated based on 2024-2025 market data." }, "location" : "Auckland, Auckland, New Zealand", "locations" : [ "Auckland", "Auckland", "New Zealand" ], "timestamp" : "2026-06-16T11:21:51.696", "fingerprint" : "6b88c4a471ced7dc6a3ceb1ab970c487e868d094c3a1d237f2025b1a512564af", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/HatoHoneStJohn/6000000001155663-administration-support-representative", "externalId" : "6000000001155663", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Auckland", "state" : "Auckland", "country" : "New Zealand", "continent" : "oc", "source" : "llm", "workMode" : "onsite", "geo" : "-36.8520950,174.7631803" } ], "locationText" : "Auckland, Auckland, New Zealand", "employmentType" : "PART_TIME", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "entry", "professionalSkills" : [ "Customer service", "Administration" ], "softSkillsList" : [ "Adaptability", "Flexibility" ], "softSkills" : [ { "name" : "Adaptability" }, { "name" : "Flexibility" } ], "majorSkills" : "Customer service, Administration", "majorSkillsList" : [ "Customer service", "Administration" ], "coreResponsibilities" : "Complete administration processes efficiently, Complete administration processes accurately, Complete administration processes within time frames, Build effective relationships with team members, Build effective relationships with stakeholders, Maintain effective relationships with team members, Maintain effective relationships with stakeholders, Action outbound enquiries, Deliver accurate advice, Deliver professional advice, Deliver accurate support, Deliver professional support, Resolve customer complaints effectively, Resolve customer complaints speedily, Escalate customer complaints, Contribute to development of new ideas, Contribute to implementation of new ideas, Enhance service, Enhance reputation", "teamCollaboration" : "Internal stakeholders; External stakeholders", "domainKnowledge" : "Telecare products", "domainList" : [ "telecare-products" ], "domainSpecificKnowledge" : [ "Telecare products" ], "communicationSkills" : "Written communication; Verbal communication", "continuousLearning" : "Willingness to learn", "innovationCreativity" : "New ideas/approaches", "problemSolvingSkills" : "Finding resolutions", "qualificationsBasic" : "Call Centre experience, Written and verbal communication skills, Ability to prioritise tasks, Ability to manage time", "qualificationsPreferred" : "Exceptional customer service, Active and effective listening, Speaking clearly and articulately, Adaptability and flexibility, Understanding of sales process, Customer relationship development skills", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Ko wai mātou - About us : Hato Hone St John has been serving New Zealanders and working to save lives since 1885. As well as providing Ambulance Services, our programmes and team of over 11,000 staff and volunteers are helping to build strong, resilient communities across the motu; supporting everyone in Aotearoa to live healthier, happier and longer lives. He aha te tūranga - About the role: Our telecare team have an exciting opportunity for a confident, tech-savvy and multi-tasking administrator to join them. The role is part time, 28 hours per week, Monday to Thursday – 0800 to 1530. This role will provide administration & high-level customer service support to meet the needs of our customers. You will be responding to customer queries through outbound responses via calling or written communications to deliver exceptional customer service. You'll also; * Ensuring all administration processes and requirements are completed efficiently, accurately and within required time frames * Build and maintain effective relationships with team members and all internal and external stakeholders * Appropriately action all outbound enquiries, promptly delivering accurate and professional advice and support on all Telecare products * Resolve customer complaints effectively and speedily, and escalate where appropriate * Contribute to the development and implementation of new ideas/approaches that will enhance our service and reputation ## Qualifications Ko wai koe - About you: To be successful in this role, you will have: * Call Centre experience would be advantageous - exceptional customer service skills; active and effective listening, speaking clearing and articulately, adaptability and flexibility to finding resolutions * Highly organised with the ability to prioritise tasks and manage time * Strong written and verbal communication skills, with excellent attention to detail * \"Can do' attitude and team player focused on delivering outcomes * Understanding of the sales process and customer relationship development skills The most important attributes we are looking for is attitude and the willingness to learn. We will develop the right person who has the desire to work with purpose. ## Additional Information Me pēhea te tuku tono - How to apply Click \"apply now \" before applications close at 11.59pm onFriday 26th of June 2026 For further information please contact Anita Teague on 0800 STJOHN for a confidential discussion. At Hato Hone St John, we embrace diversity, welcoming everyone to bring their authentic selves to work. We value unique perspectives, fostering inclusivity to better serve our communities, and we're committed to creating a workplace where everyone belongs. E pōhiritia nei e mātou, te whānau o Hato Hone St John, ngā rereketanga o ia tāngata ki te haramai. E āwhinatia e mātou i ngā whakaaro rereke, kia mahi pai i roto i ngā hāpori katoa. Ko ta mātou nei haepapa, kia hangaia tātahi āhuru mōwai mā tātou, kia mahi haumaru ai. If you need accommodations for accessibility, please reach out to the recruiter listed for equitable participation in our recruitment process. Research shows that women and people from under-represented groups are less likely to apply for roles when their experience doesn’t match the job description perfectly. If you’re excited and think you have what it takes, we want to hear from you! Even if your experience doesn’t align 100%. Please apply or contact the recruitment advisor listed on the advertisement for a kōrero.", "summaryDescription" : "Administration Support Representative at Hato Hone St John. Skills: Customer service, Administration. Complete administration processes efficiently. Complete administration processes accurately", "postedDate" : "2026-06-15T20:36:52.000", "createdAt" : "2026-06-16T01:43:18.332", "lastUpdated" : "2026-06-16T11:21:51.696", "ingestTimestamp" : "2026-06-16T01:43:18.332", "mongoId" : "6a3073ccf292fd229c003bcf", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "30k-50k", "hasSalary" : false, "allSkills" : [ "Adaptability", "Flexibility", "Customer service", "Administration", "Telecare products" ], "skillCount" : 5, "jobCategory" : "sales", "jobSubcategory" : "customer_success", "seniorityLevel" : "Entry", "dataQualityScore" : 1.0, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.95 }, { "id" : "6a30688ef292fd229cfc4638", "title" : "Administration Support Representative", "company" : "Hato Hone St John", "industry" : "Hospital And Health Care", "salary" : { "min" : 41000.0, "max" : 52000.0, "currency" : "NZD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an entry-level Administration Support Representative in Auckland, New Zealand, adjusted for the healthcare industry and part-time employment." }, "location" : "Auckland, Auckland, New Zealand", "locations" : [ "Auckland", "Auckland", "New Zealand" ], "timestamp" : "2026-06-16T10:20:24.191", "fingerprint" : "e379642d29150d44b06ba197d4eae82437fd7f03963ed566889cb627b2f7d50d", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/HatoHoneStJohn/6000000001155663-administration-support-representative", "externalId" : "6000000001155663", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Auckland", "state" : "Auckland", "country" : "New Zealand", "continent" : "oc", "source" : "llm", "workMode" : "onsite", "geo" : "-36.8520950,174.7631803" } ], "locationText" : "Auckland, Auckland, New Zealand", "employmentType" : "PART_TIME", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "entry", "professionalSkills" : [ "Customer service", "Administration" ], "softSkillsList" : [ "Adaptability", "Flexibility" ], "softSkills" : [ { "name" : "Adaptability" }, { "name" : "Flexibility" } ], "majorSkills" : "Customer service, Administration", "majorSkillsList" : [ "Customer service", "Administration" ], "coreResponsibilities" : "Complete administration processes efficiently, Complete administration processes accurately, Complete administration processes within time frames, Build effective relationships with team members, Build effective relationships with stakeholders, Maintain effective relationships with team members, Maintain effective relationships with stakeholders, Action outbound enquiries, Deliver accurate advice, Deliver professional advice, Deliver accurate support, Deliver professional support, Resolve customer complaints effectively, Resolve customer complaints speedily, Escalate customer complaints, Contribute to development of new ideas, Contribute to implementation of new ideas, Enhance service, Enhance reputation", "teamCollaboration" : "Internal stakeholders; External stakeholders", "domainKnowledge" : "Telecare products", "domainList" : [ "telecare-products" ], "domainSpecificKnowledge" : [ "Telecare products" ], "communicationSkills" : "Written communication; Verbal communication", "continuousLearning" : "Willingness to learn", "innovationCreativity" : "New ideas/approaches", "problemSolvingSkills" : "Finding resolutions", "qualificationsBasic" : "Call Centre experience, Written and verbal communication skills, Ability to prioritise tasks, Ability to manage time", "qualificationsPreferred" : "Exceptional customer service, Active and effective listening, Speaking clearly and articulately, Adaptability and flexibility, Understanding of sales process, Customer relationship development skills", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Ko wai mātou - About us : Hato Hone St John has been serving New Zealanders and working to save lives since 1885. As well as providing Ambulance Services, our programmes and team of over 11,000 staff and volunteers are helping to build strong, resilient communities across the motu; supporting everyone in Aotearoa to live healthier, happier and longer lives. He aha te tūranga - About the role: Our telecare team have an exciting opportunity for a confident, tech-savvy and multi-tasking administrator to join them. The role is part time, 28 hours per week, Monday to Thursday – 0800 to 1530. This role will provide administration & high-level customer service support to meet the needs of our customers. You will be responding to customer queries through outbound responses via calling or written communications to deliver exceptional customer service. You'll also; * Ensuring all administration processes and requirements are completed efficiently, accurately and within required time frames * Build and maintain effective relationships with team members and all internal and external stakeholders * Appropriately action all outbound enquiries, promptly delivering accurate and professional advice and support on all Telecare products * Resolve customer complaints effectively and speedily, and escalate where appropriate * Contribute to the development and implementation of new ideas/approaches that will enhance our service and reputation ## Qualifications Ko wai koe - About you: To be successful in this role, you will have: * Call Centre experience would be advantageous - exceptional customer service skills; active and effective listening, speaking clearing and articulately, adaptability and flexibility to finding resolutions * Highly organised with the ability to prioritise tasks and manage time * Strong written and verbal communication skills, with excellent attention to detail * \"Can do' attitude and team player focused on delivering outcomes * Understanding of the sales process and customer relationship development skills The most important attributes we are looking for is attitude and the willingness to learn. We will develop the right person who has the desire to work with purpose. ## Additional Information Me pēhea te tuku tono - How to apply Click \"apply now \" before applications close at 11.59pm onFriday 26th of June 2026 For further information please contact Anita Teague on 0800 STJOHN for a confidential discussion. At Hato Hone St John, we embrace diversity, welcoming everyone to bring their authentic selves to work. We value unique perspectives, fostering inclusivity to better serve our communities, and we're committed to creating a workplace where everyone belongs. E pōhiritia nei e mātou, te whānau o Hato Hone St John, ngā rereketanga o ia tāngata ki te haramai. E āwhinatia e mātou i ngā whakaaro rereke, kia mahi pai i roto i ngā hāpori katoa. Ko ta mātou nei haepapa, kia hangaia tātahi āhuru mōwai mā tātou, kia mahi haumaru ai. If you need accommodations for accessibility, please reach out to the recruiter listed for equitable participation in our recruitment process. Research shows that women and people from under-represented groups are less likely to apply for roles when their experience doesn’t match the job description perfectly. If you’re excited and think you have what it takes, we want to hear from you! Even if your experience doesn’t align 100%. Please apply or contact the recruitment advisor listed on the advertisement for a kōrero.", "summaryDescription" : "Administration Support Representative at Hato Hone St John. Skills: Customer service, Administration. Complete administration processes efficiently. Complete administration processes accurately", "postedDate" : "2026-06-15T20:36:52.000", "createdAt" : "2026-06-16T00:12:45.755", "lastUpdated" : "2026-06-16T10:20:24.191", "ingestTimestamp" : "2026-06-16T00:12:45.755", "mongoId" : "6a30688ef292fd229cfc4638", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "30k-50k", "hasSalary" : false, "allSkills" : [ "Adaptability", "Flexibility", "Customer service", "Administration", "Telecare products" ], "skillCount" : 5, "jobCategory" : "sales", "jobSubcategory" : "customer_success", "seniorityLevel" : "Entry", "dataQualityScore" : 1.0, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.95 }, { "id" : "6a3059cbf292fd229cf4add8", "title" : "Senior Administration Manager", "company" : "ICEYE", "industry" : "Operations", "salary" : { "min" : 2200000.0, "max" : 3500000.0, "currency" : "INR", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Senior Administration Manager in New Delhi, India, adjusted for seniority, technology industry, and company size." }, "location" : "India ", "locations" : [ "India " ], "timestamp" : "2026-06-16T11:34:04.516", "fingerprint" : "e7c3896eb21db1bea5df31915cc96b56c137d3c45e82bd209c88ad3c0a1226fa", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/iceye/5df8e14c-8d66-47fd-aca4-ebcd77a4a02e/application", "externalId" : "5df8e14c-8d66-47fd-aca4-ebcd77a4a02e", "industryFunction" : { }, "structuredLocations" : [ { "city" : "New Delhi", "country" : "India", "continent" : "as", "source" : "llm", "workMode" : "hybrid", "geo" : "28.6138954,77.2090057" } ], "locationText" : "New Delhi, India", "employmentType" : "FULL_TIME", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "Senior", "technicalSkills" : "IT infrastructure", "professionalSkills" : [ "Process management", "Resource planning", "Continuous improvement", "Stakeholder management", "Vendor management", "Cross-functional coordination" ], "hardSkillsList" : [ "Lease execution", "Fit-out supervision", "Preventive maintenance", "Procurement", "Vendor negotiation" ], "hardSkills" : [ { "name" : "Lease execution", "level" : "intermediate" }, { "name" : "Fit-out supervision", "level" : "intermediate" }, { "name" : "Preventive maintenance", "level" : "intermediate" }, { "name" : "Procurement", "level" : "intermediate" }, { "name" : "Vendor negotiation", "level" : "intermediate" } ], "majorSkills" : "Office setup, Facilities management, IT coordination, Stakeholder engagement", "majorSkillsList" : [ "Office setup", "Facilities management", "IT coordination", "Stakeholder engagement" ], "coreResponsibilities" : "Assist with office setup, Coordinate real estate agents, Attend site visits, Liaise with landlord representatives, Manage lease formalities, Own fit-out project, Engage contractors, Supervise works, Track milestones, Manage approvals, Ensure on-time delivery, Ensure on-budget delivery, Set up utilities, Set up IT infrastructure, Set up furniture, Set up services, Establish facilities management processes, Maintain facilities management processes, Manage vendor service contracts, Manage relationships with building management, Manage relationships with utilities providers, Manage relationships with security agencies, Ensure workplace health & safety standards, Serve as IT point of contact, Coordinate with global IT team, Set up local infrastructure, Ensure cybersecurity policies adhered, Ensure access control procedures adhered, Maintain government contacts roster, Track government meetings, Track government commitments, Track government follow-up actions, Schedule meetings with government officials, Manage invitations, Prepare briefing packs, Handle visitor logistics, Keep roster of protocol officers, Keep roster of industry association representatives, Manage meeting scheduling, Manage meeting logistics, Manage meeting preparation, Own conference room bookings, Maintain conference room calendar, Ensure rooms are set up, Ensure rooms are equipped, Manage room booking conflicts, Manage room booking escalations, Draft agendas, Prepare meeting rooms, Arrange catering, Provide personal assistance, Manage India office calendar, Coordinate across time zones, Act as office first point of contact, Greet visitors, Manage incoming calls, Manage couriers, Ensure professional front-of-house experience, Coordinate end-to-end travel logistics, Coordinate flights, Coordinate visas, Coordinate accommodation, Coordinate airport transfers, Coordinate local transport, Coordinate guest itineraries, Maintain relationships with travel agencies, Maintain relationships with hotels, Maintain relationships with car hire, Negotiate corporate rates, Ensure welcoming visitor experience, Ensure organised visitor experience, Source vendors, Evaluate vendors, Onboard vendors, Raise purchase orders, Track deliveries, Verify invoices, Review vendor contracts, Renegotiate vendor contracts, Maintain office supplies inventory", "teamCollaboration" : "Cross-functional teams; Global teams; Leadership review; Finance team coordination", "projectManagementSkills" : [ "Project delivery", "Milestone tracking", "Budget management" ], "domainKnowledge" : "SAR satellite technology; Office administration; Facilities management; IT coordination; Government relations", "domainList" : [ "sar-satellite-technology", "office-administration", "facilities-management", "it-coordination", "government-relations" ], "domainSpecificKnowledge" : [ "SAR satellite technology", "Office administration", "Facilities management", "IT coordination", "Government relations" ], "toolProficiency" : [ "TravelPerk" ], "communicationSkills" : "Briefing packs; Executive support", "continuousLearning" : "Professional development; Training opportunities", "specialRequirements" : "Security screening, SUPO screening", "outcomesObjectives" : "Ensure office runs seamlessly; Ensure on-time, on-budget delivery; Ensure office is fully operational", "qualificationsBasic" : "5+ years administrative experience, Experience with office setup, Experience with facilities management, Experience with IT coordination, Experience with vendor management, Experience with travel logistics, Experience with stakeholder engagement, Experience with executive support", "qualificationsPreferred" : "Experience in a founding role", "remoteFriendly" : true, "workSiteFlexibility" : "Hybrid", "rawDescription" : "ROLE HIGHLIGHTS: - Senior Administration Manager - Location: New Delhi, India - Department: Operations & Administration - Reports to: Country Head \\ Senior Management, ICEYE India - Employment type: Permanent - Workplace model: Hybrid - Employment is subject to applicable security screening (incl. SUPO, where required) ABOUT ICEYE ICEYE is a global leader in synthetic aperture radar (SAR) satellite technology, providing persistent monitoring capabilities for governments, enterprises, and humanitarian organisations. ICEYE India is a wholly owned subsidiary established to support ICEYE’s growing presence and operations in the Indian market. ROLE PURPOSE The Senior Administration Officer is a founding role at ICEYE India with two distinct phases. In the first phase, the role is responsible for assisting with the setup of the India office — from lease execution through fit-out supervision and go-live. In the second phase, the role transitions into steady-state ownership of all administrative, facilities, IT coordination, and office services functions. This is a highly independent position requiring someone who can manage a broad and demanding portfolio with minimal direction, take full ownership of operational and administrative matters, and ensure the India office runs seamlessly from day one. KEY RESPONSIBILITIES 1. OFFICE SETUP (PHASE 1 — PRIORITY) - Coordinate with real estate agents, attend site visits, and maintain a shortlist of office options for leadership review. - Liaise with landlord representatives through lease execution; manage all related formalities including stamp duty and registration. - Own the fit-out project: engage contractors, supervise works, track milestones, manage approvals, and ensure on-time, on-budget delivery. - Set up all utilities, IT infrastructure, furniture, and services to ensure the office is fully operational at go-live. 2. ONGOING FACILITIES MANAGEMENT (PHASE 2 — STEADY STATE) - Establish and maintain facilities management processes covering preventive maintenance schedules, repairs, housekeeping, pest control, and vendor service contracts. - Manage relationships with building management, utilities providers, and security agencies on an ongoing basis. - Ensure workplace health & safety standards are maintained and that the office remains a safe, well-functioning environment as the team grows. 3. IT COORDINATION & TECHNOLOGY SUPPORT - Serve as the primary on-ground IT point of contact, coordinating with ICEYE’s global IT team to set up local infrastructure: network, servers, workstations, printers, and video-conferencing equipment. - Ensure cybersecurity policies and access control procedures are adhered to for the India office. 4. STAKEHOLDER ENGAGEMENT - Maintain a detailed roster of government contacts and a live tracker of all government meetings, commitments, and follow-up actions on behalf of leadership. - Schedule meetings with relevant government officials and senior stakeholders; manage invitations, prepare briefing packs, and handle visitor logistics. - Keep roster of government contacts, protocol officers, and industry association representatives. 5. EXECUTIVE, MEETING & RECEPTION SUPPORT - Manage scheduling, logistics, and preparation for internal and external meetings, townhalls, and board-level visits. - Own conference room bookings: maintain the rooms calendar, ensure rooms are set up and equipped ahead of each meeting, and manage conflicts or priority escalations. - Draft agendas, prepare meeting rooms, and arrange catering. - Provide personal assistance support to visiting senior executives as required. - Manage the India office calendar and coordinate across time zones with ICEYE’s global offices (Finland, UK, US, and others). - Act as the office’s first point of contact — temporarily serving as receptionist: greeting visitors, managing incoming calls and couriers, and ensuring a professional front-of-house experience until a dedicated resource is hired. 6. TRAVEL & VISITOR MANAGEMENT - Coordinate end-to-end travel logistics for staff visiting India from ICEYE’s global offices: flights, visas, accommodation, airport transfers, local transport, and guest itineraries. We use TravelPerk for internal travel. - Maintain relationships with preferred travel agencies, hotels, and car hire vendors; negotiate corporate rates. - Ensure a welcoming and well-organised experience for all international visitors. 7. PROCUREMENT & VENDOR MANAGEMENT - Source, evaluate, and onboard vendors for office supplies, pantry, housekeeping, courier, printing, and other consumables. - Raise purchase orders, track deliveries, and verify invoices in coordination with the finance team. - Periodically review and renegotiate vendor contracts to ensure value for money. - Maintain an organised inventory of office supplies, stationery, and consumables. 8. HR & EMPLOYEE EXPERIENCE SUPPORT - Assist and partner with the HR Global function with onboarding logistics for new joiners: workstation setup, access cards, welcome kits, and office orientation. - Coordinate employee welfare initiatives, team events, celebrations, and CSR activities. - Manage seating plans and space allocation as the team grows. - Handle petty cash. 9. RECORDS & REPORTING - Maintain accurate and up-to-date administrative records, contracts, leases, and correspondence files. - Prepare regular reports on administrative expenditure, facility status, and vendor performance for management review. - Support internal and external audits by providing necessary documentation. QUALIFICATIONS & EXPERIENCE ESSENTIAL - Bachelor’s degree or higher in Business Administration, Management, or a related field. - 15+ years of progressive experience in office/facilities administration or office project management, preferably in a technology, aerospace, defence, or multinational environment. - Demonstrated hands-on experience managing an office setup, fit-out, or relocation project from search through go-live. - Experience supporting senior executives and managing confidential information with discretion. - Proficiency in MS Office 365 (Outlook, Word, Excel, Teams, SharePoint). - Fluency in English and Hindi (written and spoken); additional regional language is a plus. PREFERRED - Prior experience in a start-up, scale-up, or new-market-entry environment; having set up a greenfield office is a strong advantage. - Familiarity with commercial real estate processes in India: lease negotiation, stamp duty, registration, and landlord coordination. - Familiarity with IT infrastructure basics (networking, hardware procurement, AV systems). - Experience working with international teams across multiple time zones. WORKING AT ICEYE At ICEYE, you’ll join a diverse and highly engaged team united by the ambition to make the impossible possible. As a global scale-up, we combine speed and ambition with the opportunity to take real ownership from day one. Your growth, wellbeing, and success are a priority, with continuous professional development, training opportunities, and a culture where collaboration is how we win. HOW WE WORK (OUR VALUES) Make the impossible possible: We set ambitious goals and stay calm under pressure. We bring grit, optimism, and ownership when things get hard, and we keep moving until we find a way. - Be curious: Go deep, ask questions, listen carefully, and think critically. Understand the “why” behind decisions. - See the big picture: Stay close to what’s happening across the company so you can make better decisions. Consider how your work affects others. - Drive effective teamwork: Create psychological safety, invite different perspectives, and build inclusive teams. There are no bad questions. - Act as one team: We win together. We match tasks to the right owner and stay agile as priorities shift. - Have fun: What we do matters—and it should be enjoyable. Celebrate progress, take pride in results, and share the wins. BENEFITS Our benefits are designed to support your health and wellbeing, at work and beyond. We keep improving them based on employee feedback, and offerings vary by location. Talent Acquisition will confirm what applies for this role and location during the process. OUR COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSION We want ICEYE to be a place where people can be themselves and do great work. Different backgrounds and perspectives make us stronger, which is why we work to create an environment where people feel included, respected, and able to speak up. Whatever your background, we want you to bring your authentic self to the table. We’re committed to fair, inclusive hiring and equal opportunity. Everyone is welcome to apply. If you need any adjustments or support during the recruitment process, tell us—we’ll do our best to help. Apply now to start your ICEYE journey, and help us continue to make the impossible possible together. Read more about ICEYE and working with us at iceye.com http://iceye.com.", "summaryDescription" : "Senior Administration Manager at ICEYE. Skills: Office setup, Facilities management, IT coordination, Stakeholder engagement. Assist with office setup. Coordinate real estate agents", "createdAt" : "2026-06-16T00:27:13.239", "lastUpdated" : "2026-06-16T11:34:04.516", "ingestTimestamp" : "2026-06-16T00:27:13.239", "mongoId" : "6a3059cbf292fd229cf4add8", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "200k+", "hasSalary" : false, "allSkills" : [ "Lease execution", "Fit-out supervision", "Preventive maintenance", "Procurement", "Vendor negotiation", "Office setup", "Facilities management", "IT coordination", "Stakeholder engagement", "Process management", "Resource planning", "Continuous improvement", "Stakeholder management", "Vendor management", "Cross-functional coordination", "Project delivery", "Milestone tracking", "Budget management", "SAR satellite technology", "Office administration", "Government relations", "TravelPerk" ], "skillCount" : 22, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Senior", "dataQualityScore" : 0.8888889, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a305198f292fd229cf02edc", "title" : "Senior Director, Administration", "company" : "Scout Motors", "salary" : { "min" : 210000.0, "max" : 255000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Blythewood, SC", "locations" : [ "Blythewood", "SC" ], "timestamp" : "2026-06-16T10:02:34.736", "fingerprint" : "7bfc0fb2e409354e1ef0f26ddbf3501171c447d9993feb32fa9b87a886b36484", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/scoutmotors/jobs/5161900007", "externalId" : "5161900007", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Blythewood", "state" : "South Carolina", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "34.2143159,-80.9739770" } ], "locationText" : "Blythewood, South Carolina, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 15, "experienceLevel" : "Director", "remoteFriendly" : false, "rawDescription" : "Here at Scout Motors, we're carrying forward the heritage of one of the most iconic American vehicles in history. A vehicle dating back to 1960. One that forged the path for future generations of rugged SUVs and trucks and will do so once again. But Scout is more than just a brand, it’s a legacy steeped in a culture of exploration, caretaking, and hard work. The Scout brand is all about respect. Respect for the past and the future by taking an iconic American brand that hasn’t been around for a while, electrifying it, digitizing it, and loading it with American innovation. Respect for communities by creating a company that stands for its people and its customers. Respect for both work and play, with vehicles that are equally at home at a camp site, a job site, or on a Tuesday commute. And respect for our customers by developing two powertrains that meet their requirements — an all-electric powertrain as well as the Harvester™ range extender powertrain which includes a built-in gas-powered generator with an estimated 500 miles of combined range. At Scout Motors, we empower our talented, inclusive, and entrepreneurial teams to innovate. What makes a Scout employee? Someone who is a visionary and a leader, who seeks new paths and shares lessons learned. A knowledgeable doer who collaborates across the company to build better. A go-getter with unrivaled passion. Join us at Scout Motors and be part of shaping the future of transportation. If you're ready to drive change and make history, apply now! What you’ll do Become part of an iconic brand that is set to revolutionize the electric pick-up truck advanced degree preferred. 15+ years of progressive growth and leadership experience within manufacturing, industrial, automotive, or similarly complex operational environments. Demonstrated success leading multiple business functions and teams. Proven ability to lead through organizational growth, operational ramp-up, startup environments, or significant business transformation. Experience leading within matrixed organizations, balancing local operational needs with enterprise standards and priorities. Strong business acumen, financial management, and organizational leadership skills, including experience managing budgets, resources, and performance objectives. Ability to build credibility and influence across all levels of an organization, from frontline employees to senior executives. Working knowledge of manufacturing-related regulatory and compliance frameworks. Ability and willingness to travel domestically and internationally as required Valid driver's license required. Passport required What you'll gain The benefits of joining Scout include the chance to build products and a company from the ground up. This is a chance to create something new and lasting – with an iconic brand at its foundation. In addition, Scout provides competitive compensation and benefits to support your physical, mental, and financial wellbeing. Program specifics are detailed in company policies and employee benefit guides, select highlights: Competitive insurance including: Medical, dental, vision and income protection plans 401(k) program with: An employer match and immediate vesting Generous Paid Time Off including: 20 days planned PTO, as accrued 40 hours of unplanned PTO and 14 company or floating holidays, annually Up to 16 weeks of paid parental leave for biological and adoptive parents of all genders Paid leave for circumstances related to bereavement, jury duty, voting time, or military leave Corporate Vehicle Program with: Eligibility for 1 assigned vehicle A mobility stipend Pay Transparency This is a full-time, exempt position eligible to receive a base salary and to participate in an annual performance bonus program. Final salary offered will be determined based on factors including but not limited to the candidate's skills and experience. The annual performance bonus program is preset and not candidate dependent. Initial base salary range = $210,000.00 - $255,000.00 Internal leveling code: M5 Notice to applicants: To be considered for career opportunities at Scout Motors, applicants must be 18 years of age or older. Residing in San Francisco: Pursuant to the San Francisco Fair Chance Ordinance, Scout Motors will consider for employment qualified applicants with arrest and conviction records. Residing in Los Angeles: Scout Motors will consider for employment qualified applicants with criminal histories in a manner consistent with the Los Angeles Fair Chance Initiative for Hiring Ordinance. Residing in New York City: This role is not eligible for remote work in New York City. Equal Opportunity Scout Motors is committed to employing a diverse workforce and is proud to be an Equal Opportunity Employer. Qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, disability, pregnancy, or any other characteristics protected by law. Scout Motors is committed to compliance with all applicable fair employment practice laws. If you require reasonable accommodation to complete a job application, pre-employment testing, or a job interview or to otherwise participate in the hiring process, please contact ScoutAccommodations@scoutmotors.com.", "summaryDescription" : "Senior Director, Administration at Scout Motors", "postedDate" : "2026-06-15T23:20:07.862", "createdAt" : "2026-06-15T23:20:07.862", "lastUpdated" : "2026-06-16T10:02:34.736", "ingestTimestamp" : "2026-06-15T23:20:07.862", "mongoId" : "6a305198f292fd229cf02edc", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 210000, "salaryAnnualMax" : 255000, "salaryBand" : "200k+", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Director", "dataQualityScore" : 0.8888889, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Automotive", "llmIndustryConfidence" : 0.95 }, { "id" : "69f8687c4c40e2acd1f7f473", "title" : "Program Coordinator, Event Support", "company" : "SMU", "industry" : "Education", "salary" : { "min" : 2206.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "TX-Dallas", "locations" : [ "TX-Dallas" ], "certifications" : [ "Event Planning certification" ], "timestamp" : "2026-06-15T21:38:10.689", "fingerprint" : "03097f178e92390d95f41663c3044d309fe243ac35aedbb4c7a2d758fed41f78", "source" : "taleo", "language" : "en", "applyUrl" : "https://smu.taleo.net/careersection/ex/jobdetail.ftl?job=76612", "externalId" : "76612", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Dallas", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "32.7762719,-96.7968559" } ], "locationText" : "Dallas, Texas, United States", "technicalSkills" : "MS Word, MS Project, Excel, Outlook, PowerPoint, CMMS, IWMS", "professionalSkills" : [ "Event coordination", "Customer service", "Facilities management" ], "hardSkillsList" : [ "Interpersonal skills", "Verbal communication", "Written communication", "Problem-solving", "Organizational skills", "Planning skills", "Time management skills", "Initiative", "Judgment" ], "hardSkills" : [ { "name" : "Interpersonal skills", "level" : "intermediate" }, { "name" : "Verbal communication", "level" : "intermediate" }, { "name" : "Written communication", "level" : "intermediate" }, { "name" : "Problem-solving", "level" : "intermediate" }, { "name" : "Organizational skills", "level" : "intermediate" }, { "name" : "Planning skills", "level" : "intermediate" }, { "name" : "Time management skills", "level" : "intermediate" }, { "name" : "Initiative", "level" : "intermediate" }, { "name" : "Judgment", "level" : "intermediate" } ], "majorSkills" : "Event support coordination, Facilities resource coordination, Campus partner communication", "majorSkillsList" : [ "Event support coordination", "Facilities resource coordination", "Campus partner communication" ], "coreResponsibilities" : "Assist with collecting and communicating event schedules, Coordinate facilities resource components for events, Collaborate with divisions of Facilities Planning and Management, Ensure accurate communication and execution for events, Communicate with campus partners to validate requests, Follow up to ensure successful execution, Assist with solving issues that arise, Assist in development of event procedures, Assist in implementation of event procedures, Assist in maintenance of event procedures, Assist with data collection on lessons learned, Assist with coordinating meetings for facilities resources, Assist with collecting facilities staff schedules, Assist with communicating facilities staff schedules", "teamCollaboration" : "Campus partners; Department partners; Custodial staff; Event support entities; Divisions of Facilities Planning and Management", "projectManagementSkills" : [ "Planning", "Time management" ], "domainKnowledge" : "Event support; Facilities management", "domainList" : [ "event-support", "facilities-management" ], "domainSpecificKnowledge" : [ "Event support", "Facilities management" ], "toolProficiency" : [ "MS Word", "MS Project", "Excel", "Outlook", "PowerPoint", "CMMS", "IWMS" ], "communicationSkills" : "Verbal communication; Written communication", "continuousLearning" : "Professional development opportunities; Tuition benefits", "innovationCreativity" : "Creativity", "problemSolvingSkills" : "Problem-solving; Identify problems; Analyze problems; Devise solutions", "specialRequirements" : "Work evenings and/or weekends, Report to campus during disaster/emergency, Support EOC operations, Reach above shoulders, Sit for long periods, Handle objects (dexterity), Stand, Walk for long distances", "outcomesObjectives" : "Ensure successful event execution; Ensure client satisfaction", "qualificationsBasic" : "High school diploma or equivalent, 3 years of work experience", "qualificationsPreferred" : "Bachelor's Degree, Work experience in related field/trade, Experience in facilities, customer service, or event coordination, Event Planning certification", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Hourly Range: $22.06 per hour About SMU SMU’s more than 12,000 diverse, high-achieving students come from all 50 states and 90 countries to take advantage of the University’s small classes, hands-on research opportunities, leadership development, community service, international study and innovative programs. The University offers a strong foundation in the humanities and sciences and undergraduate, graduate and professional degree programs through eight schools. Now in its second century of achievement, SMU is increasingly recognized for the ways it supports students, faculty and alumni as they become ethical leaders in their professions and communities. On the most beautiful college campus in the country, SMU Mustangs are energized by unbridled opportunities – from teaching, learning and research to creativity, performance and athletic endeavor. About the Position: Support and assist with the coordination of facilities resources for designated SMU-sponsored and hosted events. Collaborate and communicate with campus partners, department partners, custodial staff, and various event support entities to ensure successful execution of event support. This position reports directly to the Associate Director of Event Support. This position is considered essential personnel in times of disaster or emergency events and is required to report to campus at the direction of the management team. This role will also support all EOC operations. This role is an on-campus, in-person position. Essential Functions: Assist with collecting and communicating event schedules, and the coordination of the facilities resource components requested for associated events. Collaborates with all divisions of Facilities Planning and Management to ensure all details are considered and accurate communication and execution surrounding requested campus events occur. Communicate with varied campus partners to validate accuracy of requests and follow up to ensure successful execution and client satisfaction. Assist with solving issues that arise prior, during, and following events to ensure the event is supported as requested. Assist in the development, implementation, and maintenance of event procedures and processes, such as event Playbooks and MOPs. Assist with data collection on the lessons learned from designated SMU sponsored and hosted events. Assist with coordinating meetings for facilities resource components, and assist with collecting and communicating facilities staff schedules for events. Other duties as assigned. Education and Experience: A high school diploma, or equivalent is required for this role. A Bachelor's Degree is preferred. A minimum of three (3) year of work experience is required. Work experience in a related field/trade preferred. Experience in facilities, customer service and/or event coordination field is preferred. Event Planning certification is preferred. Knowledge, Skills and Abilities: Candidate must demonstrate strong interpersonal and verbal communication skills, with the ability to communicate broadly across the University and develop and maintain effective relationships with a wide range of constituencies. Must also demonstrate strong written communication skills. Candidate must possess strong problem-solving skills, with the ability to identify and analyze problems as well as devise solutions. Must also have strong organizational, planning and time management skills. Candidate must possess a wide degree of creativity and latitude. A high level of initiative and judgment for a variety of critical and complex decisions is required. Basic knowledge of MS Word, MS Project, Excel, Outlook, PowerPoint, and CMMS/IWMS is required . Candidate must be able to work e venings and/or weekends. Physical and Environmental Demands: Reach above shoulders Sit for long periods of time Handle objects (dexterity) Stand Walk for long distances Deadline to Apply: This position is open until filled. Priority consideration may be given to applications received by May 11, 2026. EEO Statement: SMU will not discriminate in any program or activity on the basis of race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity and expression. The Executive Director for Access and Equity/Title IX Coordinator is designated to handle inquiries regarding nondiscrimination policies and may be reached at the Perkins Administration Building, Room 204, 6425 Boaz Lane, Dallas, TX 75205, 214-768-3601, accessequity@smu.edu . Benefits: SMU offers staff a broad, competitive array of health and related benefit s. In addition to traditional benefits such as health, dental, and vision plans, SMU offers a wide range of wellness programs to help attract, support, and retain our employees whose work continues to make SMU an outstanding education and research institution. SMU is committed to providing an array of retirement programs that benefit and protect you and your family throughout your working years at SMU and, if you meet SMU's retirement eligibility criteria, during your retirement years after you leave SMU. The value of learning at SMU isn't just about preparing our students for the future. Employees have access to a wide variety of professional and personal development opportunities , including tuition benefits . USA-TX-Dallas", "summaryDescription" : "Program Coordinator, Event Support at SMU. Skills: Event support coordination, Facilities resource coordination, Campus partner communication. Assist with collecting and communicating event schedules. Coordinate facilities resource components for events", "createdAt" : "2026-06-14T21:52:24.916", "lastUpdated" : "2026-06-15T21:38:10.689", "ingestTimestamp" : "2026-06-14T21:52:24.916", "mongoId" : "69f8687c4c40e2acd1f7f473", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 4588480, "salaryBand" : "200k+", "hasSalary" : true, "allSkills" : [ "Interpersonal skills", "Verbal communication", "Written communication", "Problem-solving", "Organizational skills", "Planning skills", "Time management skills", "Initiative", "Judgment", "Event support coordination", "Facilities resource coordination", "Campus partner communication", "Event coordination", "Customer service", "Facilities management", "Planning", "Time management", "Event support", "Event Planning certification", "MS Word", "MS Project", "Excel", "Outlook", "PowerPoint", "CMMS", "IWMS" ], "skillCount" : 26, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.6666667, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Education", "llmIndustryConfidence" : 0.95 }, { "id" : "694a613970f0b99d58870c6a", "title" : "Academic Officer - Math", "company" : "LEARN Corporation", "industry" : "Education", "salary" : { "min" : 1200000.0, "max" : 2000000.0, "currency" : "INR", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Academic Officer in the Education industry, adjusted for mid-seniority level in India." }, "location" : "Thailand", "locations" : [ "Thailand" ], "timestamp" : "2026-06-16T02:41:40.673", "fingerprint" : "95d27484e85b3949311c85659022a42ff02b493e088069654d1a77dd85bfaa26", "source" : "breezyhr", "language" : "en", "applyUrl" : "https://learn-corporation.breezy.hr/p/ffd84678e5f6-academic-officer-math", "externalId" : "ffd84678e5f6", "industryFunction" : { }, "structuredLocations" : [ { "country" : "thailand", "source" : "country_code_strategy", "geo" : "15.87,100.9925" } ], "locationText" : "Thailand", "employmentType" : "FULL_TIME", "rawDescription" : "About LEARN Corporation LEARN Corporation is Thailand’s leader in lifelong-learning EdTech. Guided by our conviction that “learning opportunities can improve one’s quality of life,” we harness technology to design engaging, age-inclusive learning experiences that help people develop new skills, ach", "summaryDescription" : "Academic Officer - Math at LEARN Corporation", "createdAt" : "2026-06-14T18:53:41.692", "lastUpdated" : "2026-06-16T02:41:40.673", "ingestTimestamp" : "2026-06-14T18:53:41.692", "mongoId" : "694a613970f0b99d58870c6a", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "200k+", "hasSalary" : false, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "engineering", "jobSubcategory" : "research", "seniorityLevel" : "Mid", "dataQualityScore" : 0.6666667, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Education", "llmIndustryConfidence" : 0.0 }, { "id" : "6a2c6c0174d8ee00a091637c", "title" : "Coordinator Finance & Administration (m/w/d) - Einstiegsposition", "company" : "Ruby Hotels", "industry" : "Hospitality", "salary" : { "min" : 42000.0, "max" : 50000.0, "currency" : "EUR", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an entry-level Finance & Administration Coordinator in Munich, Germany, adjusted for the hospitality industry and company size." }, "location" : "Corporate Office", "locations" : [ "Corporate Office" ], "timestamp" : "2026-06-15T08:40:57.850", "fingerprint" : "3c5a05261967842c4c47c072a8a250e753ba36316ab6e78a4230c144ec4ef467", "source" : "greenhouse", "language" : "de", "applyUrl" : "http://job-boards.eu.greenhouse.io/rubyhotels/jobs/4493222101?gh_jid=4493222101", "externalId" : "4493222101", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Munich", "state" : "Bavaria", "country" : "Germany", "continent" : "eu", "source" : "llm", "workMode" : "onsite", "geo" : "48.1371079,11.5753822" } ], "locationText" : "Munich, Bavaria, Germany", "employmentType" : "FULL_TIME", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "Entry", "professionalSkills" : [ "Buchhalterische Aufgaben", "Administrative Aufgaben", "Datenprüfung", "Datenorganisation" ], "hardSkillsList" : [ "Buchhaltung", "Organisation" ], "hardSkills" : [ { "name" : "Buchhaltung", "level" : "intermediate" }, { "name" : "Organisation", "level" : "intermediate" } ], "majorSkills" : "Finance, Administration", "majorSkillsList" : [ "Finance", "Administration" ], "coreResponsibilities" : "Enter Finance and Administration processes, Support team with accounting tasks, Support team with administrative tasks, Manage digital invoice processing, Manage outgoing invoice processing, Manage payment processes, Assist with monthly closings, Assist with annual closings, Review documents and invoices, Ensure clean data, Ensure structured data, Work with Finance colleagues, Work with other departments, Work with external partners", "teamCollaboration" : "Work with Finance colleagues; Work with other departments; Work with external partners", "domainKnowledge" : "Finance in Hospitality", "domainList" : [ "finance-in-hospitality" ], "domainSpecificKnowledge" : [ "Finance in Hospitality" ], "toolProficiency" : [ "Digitale Tools", "Moderne Systeme" ], "communicationSkills" : "Clear communication; Appreciative communication", "continuousLearning" : "Fachliche Weiterentwicklung; Persönliche Weiterentwicklung; Lernkurve", "qualificationsBasic" : "Background in hospitality, Desire to learn Finance, Structured and reliable work style, Interest in numbers and organization, Curiosity for new topics, Team spirit, Clear and appreciative communication, Comfort with digital tools, Proficiency in modern systems, Very good German skills, Good English skills", "qualificationsPreferred" : "Long-term responsibility and growth potential", "workSiteFlexibility" : "Flexible", "rawDescription" : "At Ruby, your personality really matters, your time really matters, and we strongly believe we groove way better together. At Ruby, we keep breaking new ground. Hey Sunshine, du bist ein Profi, wenn es um die Planung und Magie hinter den Kulissen geht? Du findest, dass dein Arbeitsplatz ein Ort mit Charakter und Seele sein sollte, wo neue Ideen zum Leben erweckt werden? Dann bist du die fehlende Olive in unserem Martini, die fehlende Melodie in unserer Musik und der Herzschlag von unserem Rubyverse. Wir sind eine stark wachsende Hospitality-Gruppe mit bestehenden Hotels und Workspaces in den spannendsten Locations Europas und vielen weiteren Projekten im Bau. Wir gehen mit unserer Lean Luxury Philosophie neue Wege und schaffen so eine zeitgemäße und bezahlbare Form von Luxus. Unser stylisches Corporate Office in München bündelt hierbei alle Bau- bzw. Design-, Verwaltungs- und Vermarktungsfunktionen sowie viele aus dem Hotel ausgelagerte Front Office Tätigkeiten. Du suchst einen idealen Einstieg in die Finance-Welt der Hotellerie – mit einer klaren Lernkurve und der Möglichkeit, dich fachlich und persönlich weiterzuentwickeln? Bei Ruby arbeitest du in einem Team, das Wissen teilt, unterstützt und Entwicklung aktiv fördert. Du übernimmst Schritt für Schritt Verantwortung und lernst Finance in einem international wachsenden Unternehmen von Grund auf kennen und vielleicht auch lieben. Join us and make it your own story Bei uns wird dir garantiert nicht langweilig, denn du: Steigst in die Finance- und Administrationsprozesse eines internationalen Hotelunternehmens ein Unterstützt das Team bei buchhalterischen und administrativen Aufgaben und lernst dabei die Abläufe von Grund auf kennen Betreust den digitalen Rechnungsein- und -ausgang sowie Zahlungsprozesse Wirkst bei Monats- und Jahresabschlüssen unterstützend mit Prüfst Belege und Rechnungen und sorgst für saubere, strukturierte Daten Arbeitest eng mit Kolleg:innen aus Finance, anderen Fachbereichen sowie externen Partner:innen zusammen Wir haben schon auf dich gewartet, denn du: Hast einen Background in der Hotellerie und möchtest dich im Finance-Bereich weiterentwickeln Suchst bewusst eine Position, in der du lernen, langfristig Verantwortung übernehmen und wachsen kannst Arbeitest strukturiert, zuverlässig und hast Freude an Zahlen und Organisation Bist neugierig, offen für neue Themen und möchtest Finance wirklich verstehen Bringst Teamgeist mit und kommunizierst klar und wertschätzend Fühlst dich mit digitalen Tools wohl und arbeitest gerne mit modernen Systemen Verfügst über sehr gute Deutsch- und gute Englischkenntnisse What's in for you? So grooven wir: Ruby, Ruby, Ruby Dein Style, dein Lachen, deine Ideen – Bring your personality to work. Vielleicht mit einem neuen Tattoo, Piercing oder einer neuen Haarfarbe? Wir connecten am liebsten per du - dürfen wir vorstellen: Michael, Gründer von Ruby Better together – bei der Arbeit, bei Team Events oder einfach nur, weil Montag ist \uD83D\uDE09 'Cause I'm having a good time Even work is better at the beach – mit deiner Workation bei Ruby Keine Ausreden mehr – wir unterstützen dein Sportprogramm LEGEN...wait for it...DARY Staff Rates - für dich und deinen Travel Buddy Money, Money, Money Sharing is caring – mit unserem Opening-Bonus, wächst mit Ruby auch dein Konto Egal, wie du zur Arbeit kommst – einen Mobility-Zuschuss gibt's on top Take it to the next level – sichere dir extra Cash durch Talent Scouting und halbjährliche Sonderzahlungen Ain't no mountain high enough Level up your game – mit Trainings, Coaching und Mentoring hast du die Chance, genau so sehr über dich hinauszuwachsen, wie auch Ruby wächst Innovation ist Teil unserer DNA – Lean Luxury, paperless, cashless, … you name it Where have you been so long? Daily business? Nicht mit uns. Egal, ob du einen Blick fürs Detail hast oder mit deiner kreativen und innovativen Art neue Wege gehen willst, ob du technikaffin bist oder doch eher Zahlen deine Leidenschaft sind - bei Ruby findest sicherlich auch du bald deinen Platz. Wir suchen ständig außergewöhnliche Charaktere und leidenschaftliche Team Player. Statt auf perfekte Lebensläufe setzen wir viel mehr Wert auf tolle Persönlichkeiten, die uns dabei helfen, Hotels und Workspaces mit Herz und Seele zu gestalten. Was auch immer deine Leidenschaft ist: Komm zu uns und schreibe deine eigene Geschichte mit Ruby. Diversity, Equity & Inclusion Wir glauben daran, dass... ...du lieben kannst, wen du willst ...du selbst entscheiden solltest, ob und mit welchen Pronomen du angesprochen werden möchtest ...du stolz auf deine Herkunft und Kultur sein kannst ...du dich nicht für deine Religion oder Weltanschauung rechtfertigen musst ...du gut bist, genauso wie du bist und unser Team und Rubys Vielfältigkeit einzigartig machst Damit können wir gar nicht: Ismen Rassismus, Sexismus, Heterosexismus, Antisemitismus und alle weiteren derartigen Ismen, werden bei uns nicht toleriert. Wenn du wissen möchtest, was dich erwartet, dann höre doch mal in die Story von Patrizia aus unserem Development-Team in München rein. Noch mehr Ruby Stories findest du hier: www.ruby-hotels.com/stories Get to know our People & Culture Team Any questions about our pitch? Then contact us at jobs@ruby-hotels.com or +49 89 125 095 220. Your Ruby Recruitment Team", "summaryDescription" : "Coordinator Finance & Administration (m/w/d) - Einstiegsposition at Ruby Hotels. Skills: Finance, Administration. Enter Finance and Administration processes. Support team with accounting tasks", "postedDate" : "2026-06-14T05:23:35.987", "createdAt" : "2026-06-14T05:23:35.987", "lastUpdated" : "2026-06-15T08:40:57.850", "ingestTimestamp" : "2026-06-14T05:23:35.987", "mongoId" : "6a2c6c0174d8ee00a091637c", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "30k-50k", "hasSalary" : false, "allSkills" : [ "Buchhaltung", "Organisation", "Finance", "Administration", "Buchhalterische Aufgaben", "Administrative Aufgaben", "Datenprüfung", "Datenorganisation", "Finance in Hospitality", "Digitale Tools", "Moderne Systeme" ], "skillCount" : 11, "jobCategory" : "finance", "jobSubcategory" : "accounting", "seniorityLevel" : "Entry", "dataQualityScore" : 1.0, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Hospitality", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c6ba374d8ee00a0913b78", "title" : "Program Coordinator — Talent Development", "company" : "Gallup", "salary" : { "min" : 65000.0, "max" : 75000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Omaha Riverfront", "locations" : [ "Omaha Riverfront" ], "timestamp" : "2026-06-15T22:31:52.156", "fingerprint" : "ca58eeca2ea7764386c06c3305dca68e7aec50521febae5fbda8daa178d762a2", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/gallup/jobs/4261891009", "externalId" : "4261891009", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Omaha", "state" : "Nebraska", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "41.2587459,-95.9383758" } ], "locationText" : "Omaha, Nebraska, United States", "minimumEducation" : "Bachelor's", "experienceMinYears" : 2, "rawDescription" : "Orchestrate the onboarding and development programs that bring Gallup’s culture and mission to life. As a program coordinator on Gallup’s Talent Development team, you will manage the logistics, structure and execution of ongoing, organization-wide programs that shape how Gallup associates around the world onboard, develop and stay aligned with our mission. In this role, you’ll build repeatable systems, manage precise timelines and ensure flawless execution across multiple initiatives. Serving as the operational backbone of Talent Development, you’ll bring order, clarity and discipline to programs that run continuously throughout the year. What You’ll Do Coordinate recurring Talent Development programs, including corporate onboarding, manager development, compliance and other programming that brings ongoing development to life for our associates Build and maintain structured program plans that clearly define timelines, milestones, dependencies and deliverables Track progress across multiple simultaneous workstreams and proactively resolve breakdowns before they affect delivery Align stakeholders across divisions to ensure sessions, materials and resources are delivered on time and at standard Maintain accurate documentation and program metrics Use AI tools to streamline communication, clarify timelines and enhance workflow efficiency Continuously strengthen program systems to ensure consistency, scalability and reliability Who We Want Versatile orchestrators who can manage multiple workstreams simultaneously while maintaining structure, clarity and momentum across recurring programs Dedicated achievers who hold themselves to an exceptionally high standard of execution and take personal ownership for operational excellence Detail-oriented operators who instinctively spot gaps, anticipate shifting priorities and elevate the quality of every timeline, document and workflow Influential communicators who align stakeholders, keep partners accountable and move work forward through disciplined coordination Globally minded collaborators who are comfortable working across cultures, time zones and virtual environments to serve their colleagues Learning-curious contributors who are energized by supporting people-centered programs and open to leveraging AI tools to enhance performance What You Need Bachelor’s degree required At least two years of experience in program management, project management or operations coordination required Demonstrated experience independently structuring complex timelines, work plans and multi-step processes required Proven ability to manage multiple concurrent workstreams and stakeholders required Experience using AI tools such as ChatGPT, Claude, Gemini or similar platforms to enhance communication and productivity preferred Experience working in a professional services environment preferred A commitment to working on-site at Gallup’s Omaha office at least three days per week required Eligibility to work in the United States required; this position is not eligible for employment visa sponsorship What You’ll Experience Mission-driven work: Make a meaningful difference in the world with your unique contributions, commitment to service and exceptional outcomes. An empowering culture: Collaborate with smart, passionate people who love what they do and welcome your ideas, perspectives and experiences. Learning and development: Grow in your career as we invest in what you do best, encourage curiosity and create an environment where it’s safe — and expected — to challenge the status quo. Brand strength, startup energy: Thrive in an innovative environment backed by a trusted brand. A vibrant workplace: Enjoy an on-site cafeteria, fitness center, federal credit union and state-of-the-art child development center, all on a beautiful downtown Omaha campus along the Missouri River. About Gallup At Gallup, we change the world, one client at a time, through extraordinary analytics and advice on everything important facing humankind. Learn more about our work and life at Gallup. Gallup offers a robust benefits package that includes medical, dental, vision, life and other insurance options; a fully vested 401(k) retirement savings plan with company matching; an employee stock ownership program; family-building benefits; an employee assistance program; and various reimbursements and activities that enhance our associates’ wellbeing. We also offer an estimated annual salary range of $65,000-$75,000 for this role. Salaries are based on a variety of factors, including an individual’s education, experience and skills. Gallup is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation, gender identity, or any other legally protected basis, in accordance with applicable law. To review Gallup’s Privacy Statement, please click this link: https://www.gallup.com/privacy. This privacy policy is meant to help you understand what information we collect, why we collect it, and how you can update, manage and delete your information. Your application and the information you provide will be processed and stored in the United States. #LI-Hybrid #LI-JM1", "summaryDescription" : "Program Coordinator — Talent Development at Gallup", "postedDate" : "2026-06-14T19:07:28.805", "createdAt" : "2026-06-14T19:07:28.805", "lastUpdated" : "2026-06-15T22:31:52.156", "ingestTimestamp" : "2026-06-14T19:07:28.805", "mongoId" : "6a2c6ba374d8ee00a0913b78", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 65000, "salaryAnnualMax" : 75000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "hr", "seniorityLevel" : "Junior", "dataQualityScore" : 0.6666667, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustryConfidence" : 0.95 } ], "status" : 200, "message" : "lead coordinator academic administration psychedelics program jobs", "metadata" : { "title" : "lead coordinator academic administration psychedelics program" }, "pagination" : { "page" : 0, "limit" : 50, "totalCount" : 49460, "totalPages" : 990, "hasNext" : true, "hasPrevious" : false } }

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