University of Ottawa
education
LeadCoordinator,AcademicAdministration(PsychedelicsProgram)
Neural analysis suggests this role is
optimal for Lead candidates.
“Lead Coordinator, Academic Administration (Psychedelics Program) at University of Ottawa. Skills: Project Coordination, Communication, Change Management, Project Evaluation and Analysis, Academic Analysis, Academic Advisement. Develops, administers, and evaluates projects for the Graduate Studies Office (GSO) at the Faculty of Social Sciences.. Executes and monitors logistical activities related to the delivery of programs while developing and maintaining communication platforms and strategies.”
What You'll Achieve.
Ensure operational continuity.; Increase productivity and efficiency.
Industry & Context.
Troubleshoots unanticipated complications within the scope of project execution and recommends creative solutions to ensure operational continuity.; Solves complex problems and ensures the necessary follow-ups.; Analytical skills to determine needs and provide advice and guidance.
Bilingualism – French and English (spoken and written), Selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language if this is a front-line position with responsibilities to interact with students.
What They're Looking For.
Must Have
Knowledge of academic, administration & project management principles normally acquired through university studies or an equivalent combination of training, education and experience, Minimum five years of demonstrated experience in a similar role
Nice to Have
organizational skills and attention to detail in a fast-paced environment, Demonstrated ability in all stages of project processes, including initiating, planning, executing and closure, Able to facilitate effective and diverse community consultations, programs, and initiatives, Demonstrated ability to relate to and respect students and faculty with diverse backgrounds, experiences and identities in ways that build trust and confidence while meeting their unique needs, Keen attention to discretion, confidentiality, and tact, Experience interpreting, explaining and applying academic regulations and procedures, communication skills, including experience with web-design, social media and creating content required to reach different stakeholder audiences, Experience in program evaluation and/or research with demonstrated skills in qualitative and quantitative data collection, analysis and knowledge dissemination, Experience working in a postsecondary institution or other complex organization is an asset, Experience in an advising role and in customer service in an academic setting, Analytical skills to determine needs and provide advice and guidance, Collegial and a team player, able to work both independently and within a team, Organizational, interpersonal and communication skills, as well as good judgment, tact and diplomacy, Experience using computer systems (uoCampus, Talisma, Document Manager, or similar systems) and applications and platforms such as Windows, word processing software, databases, spreadsheets, email and the Internet, Ability to make and implement decisions quickly, Bilingualism – French and English (spoken and written)
What You'll Do.
and evaluates projects for the Graduate Studies Office (GSO) at the Faculty of Social Sciences.
Executes and monitors logistical activities related to the delivery of programs while developing and maintaining communication platforms and strategies.
Coordinates and performs tasks related to academic activities.
Performs a variety of operational functions related to the delivery of a program in the context of an academic environment.
Coordinates multiple projects
including all operational activities around project delivery efficiently and within budget.
Troubleshoots unanticipated complications within the scope of project execution and recommends creative solutions to ensure operational continuity.
Evaluates and adjusts project activities based on feedback from participants and stakeholders.
Maintains accurate records for key historical data
and reporting to internal and external stakeholders.
Develops and coordinates project communication (Project scope
Ensures all communication materials are presented using language appropriate to the stakeholders.
Participates in and shares with internal and external working groups to facilitate partnerships and collaboration in relation to ongoing projects.
Demonstrate a positive attitude and an adaptable and collaborative take actions that respect the needs and contributions of others and work effectively in teams to accomplish organizational embrace change and be open and flexible to new ideas and approaches.
Prepares recommendations to the Academic Administrator and implements decided changes to projects.
Facilitates required training for members of the project team/Faculty.
Provides a final report and recommendation to the Academic Administrator.
Analyze and evaluate projects (including but not limited to procedural reviews
IT needs to determine and recommend if changes are warranted to increase efficiency and workflows.
Under the direction of the Manager
Graduate Academic Administration
develops evaluation plans
and synthesis as well as report writing and knowledge dissemination.
and interprets student needs
determines the policies and procedures to be implemented
diagnoses and formulates recommendations to resolve student issues and ensures the implementation of recommendations.
Solves complex problems and ensures the necessary follow-ups.
Performs frontline/student facing duties as required to understand and appreciate the reality of students and their principal agents for the implementation service improvement projects.
Reviews and refines processes to increase productivity and efficiency.
Provides guidance to students and staff on academic processes and regulations related to academic files.
Coordinates academic processes under the incumbent’s responsibility
such as student enrollment
student advisement and convocation.
How You'll Work.
Team & Collaboration
Participates in and shares with internal and external working groups to facilitate partnerships and collaboration in relation to ongoing projects.; Work effectively in teams to accomplish organizational embrace change and be open and flexible to new ideas and approaches.; Able to work both independently and within a team.
Communication Scope
Develops and coordinates project communication (Project scope, procedures, correspondence, status updates, training material, reports ect).; Ensures all communication materials are presented using language appropriate to the stakeholders.; Bilingualism – French and English (spoken and written)
Process & Methodology
Project Coordination, Project Delivery, Project Execution, Project Evaluation, Project Planning, Project Closure
Full Job Description
**Follow us on[LinkedIn](https://www.linkedin.com/company/uottawacareers/)** ** _Posting Reason:_** Replacement of a temporary position ** _Job Type:_** Employee ** _Anticipated Duration in Months_** _(for contracts and temporary assignments):_ 5 _**Job Family:**_ Academic Administration _**# of Open Positions:**_ 1 _**Faculty/Service - Department:**_ Academic Services - Graduate Studies _**Campus:**_ Main Campus _**Union Affiliation:**_ SSUO _**Date Posted (YYYY/MM/DD):**_ 2026/05/18 _**Applications must be received******BEFORE******(YYYY/MM/DD):**_ 2026/05/29 _**Hours per week:**_ 35 _**Salary Grade:**_ SSUO Grade 09 _**Salary Range:**_ $72,437.00 - $91,502.00 Job Description Summary About the Faculty of Social Sciences The FSS comprises nine departments, schools and institutes, which offer undergraduate, masters and doctoral programs in both English and French. With its 10,000 students, 260 full-time professors, and wide array of programs and research centres, the Faculty of Social Sciences plays a key role at the heart of the University of Ottawa. Its graduate students are supervised by excellent researchers and undertake cutting-edge research in the Faculty's masters and Ph.D. programs. Along with its complement of about 100 administrative employees, the faculty is proud to provide a collaborative working environment that inspires new ideas, encourages creative ingenuity, and promotes excellence. The Faculty of Social Sciences is thrilled to announce the launch of its new Psychedelics and Consciousness Studies Program, the first of its kind. This new contractual position within the Faculty of Social Sciences will be mainly responsible for supporting this new program. **Position Purpose** Develops, administers, and evaluates projects for the Graduate Studies Office (GSO) at the Faculty of Social Sciences. Executes and monitors logistical activities related to the delivery of programs while developing and maintaining communication platforms and strategies. Coordi
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