{ "count" : 24524, "data" : [ { "id" : "6a3056cbf292fd229cf2ec5e", "title" : "Asistente de Administración de Personal y Analytics", "company" : "Encora", "industry" : "Technology", "salary" : { "min" : 36000.0, "max" : 54000.0, "currency" : "PEN", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Junior Personnel Administration and Analytics Assistant in Lima, Peru, adjusted for the technology industry and full-time employment." }, "location" : "Peru", "locations" : [ "Peru" ], "timestamp" : "2026-06-16T09:56:03.149", "fingerprint" : "7367da34bce7710f6d9272df580ed1c67439c1bcfd26afa465a651e464404966", "source" : "greenhouse", "language" : "es", "applyUrl" : "https://job-boards.greenhouse.io/encora10/jobs/5165062007", "externalId" : "5165062007", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Lima", "country" : "Peru", "continent" : "sa", "source" : "llm", "workMode" : "hybrid", "geo" : "-12.0459808,-77.0305912" } ], "locationText" : "Lima, Peru", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "experienceMinYears" : 2, "experienceMaxYears" : 2, "experienceLevel" : "Junior", "professionalSkills" : [ "Personnel Administration", "Data Analytics", "Onboarding", "Indicator Management", "ERP Management" ], "hardSkillsList" : [ "Excel", "Power BI", "SAP", "T-Registro", "AFP" ], "hardSkills" : [ { "name" : "Excel", "level" : "intermediate" }, { "name" : "Power BI", "level" : "intermediate" }, { "name" : "SAP", "level" : "intermediate" }, { "name" : "T-Registro", "level" : "intermediate" }, { "name" : "AFP", "level" : "intermediate" } ], "majorSkills" : "Personnel Administration, Data Analytics, HR Processes", "majorSkillsList" : [ "Personnel Administration", "Data Analytics", "HR Processes" ], "coreResponsibilities" : "Support People & Culture processes in Peru, Process and analyze HR indicators using dashboards, Manage personnel administration processes, Process new hires, terminations, T-Registro, account openings, AFPs, Support onboarding of new employees, Manage legal documentation and processes in internal platforms, Participate in continuous improvement initiatives, Support engagement and well-being activities, Provide service to internal clients", "teamCollaboration" : "Internal clients", "domainKnowledge" : "Human Resources Operations; Payroll Processes; Organizational Culture", "domainList" : [ "human-resources-operations", "payroll-processes", "organizational-culture" ], "domainSpecificKnowledge" : [ "Human Resources Operations", "Payroll Processes", "Organizational Culture" ], "toolProficiency" : [ "Excel", "Power BI", "ERP", "SAP", "Concord" ], "problemSolvingSkills" : "Data Analysis", "qualificationsBasic" : "2+ years experience in HR operations, Experience in personnel administration and payroll/registration processes, Intermediate/advanced Excel (mandatory), Intermediate Power BI (mandatory), Intermediate to advanced English (conversational)", "qualificationsPreferred" : "Analytical profile with focus on continuous improvement, Experience with Power Apps and AI, Experience in organizational culture initiatives is a plus", "remoteFriendly" : true, "workSiteFlexibility" : "Hybrid", "rawDescription" : "Título del puesto: Asistente de Administración de Personal y Analytics (20143) Habilidades clave: Administración de Personal, Data Analytics (Excel y Power BI), Onboarding, Gestión de indicadores, Gestión de ERP, Inglés upper intermediate-avanzado Experiencia: +2 años de experiencia en roles operativos de Recursos Humanos (sin considerar reclutamiento) Ubicación: Lima – Magdalena del Mar Modalidad: Híbrido - 2 días en oficina en Magdalena del Mar, Lima En Encora (Now Coforge) estamos buscando Asistente de Administración de Personal y Analytics (20143) con el siguiente perfil. Responsabilidades principales Soportar la ejecución de procesos de People & Culture en la sede de Perú Procesar y analizar indicadores de RRHH mediante dashboards (Excel y Power BI) Gestionar procesos de administración de personal (altas, bajas, T-Registro, aperturas de cuentas, AFP) Apoyar en el onboarding de nuevos colaboradores Administrar documentación legal y procesos en plataformas internas (Concord) Participar en iniciativas de mejora continua del área Apoyar actividades de engagement y bienestar Brindar atención a clientes internos Requisitos indispensables Egresado/a o Bachiller en Administración, Psicología, Ingeniería Industrial, Recursos Humanos o afines +2 años de experiencia operativa en RRHH Experiencia en administración de personal y procesos de nómina/registro (T-Registro, AFP, etc.) Excel intermedio/avanzado (mandatorio) Power BI intermedio (mandatorio) Experiencia previa trabajando con ERP, idealmente SAP Inglés intermedio a avanzado (conversacional) Requisitos deseables Perfil analítico con enfoque en mejora continua Experiencia en herramientas como Power Apps y AI Experiencia en iniciativas de cultura organizacional es un plus Condiciones laborales: Horario de lunes a viernes en modalidad híbrida Contrato indeterminado con todos los beneficios de ley EPS 100% cubierto para el titular Descuentos corporativos: estudios, Oncosalud, entre otros para titular y dependientes Día de cumpleaños libre posterior a los 6m en la compañía Publicado el: 08-06-2026 En Encora (Now Coforge), contratamos profesionales únicamente en función de sus habilidades y calificaciones, y no discriminamos en función de la edad, discapacidad, religión, género, orientación sexual, estado socioeconómico o nacionalidad.", "summaryDescription" : "Asistente de Administración de Personal y Analytics at Encora. Skills: Personnel Administration, Data Analytics, HR Processes. Support People & Culture processes in Peru. Process and analyze HR indicators using dashboards", "postedDate" : "2026-06-15T23:19:46.603", "createdAt" : "2026-06-15T23:19:46.603", "lastUpdated" : "2026-06-16T09:56:03.149", "ingestTimestamp" : "2026-06-15T23:19:46.603", "mongoId" : "6a3056cbf292fd229cf2ec5e", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "30k-50k", "hasSalary" : false, "allSkills" : [ "Excel", "Power BI", "SAP", "T-Registro", "AFP", "Personnel Administration", "Data Analytics", "HR Processes", "Onboarding", "Indicator Management", "ERP Management", "Human Resources Operations", "Payroll Processes", "Organizational Culture", "ERP", "Concord" ], "skillCount" : 16, "jobCategory" : "operations", "jobSubcategory" : "hr", "seniorityLevel" : "Junior", "dataQualityScore" : 1.0, "_score" : 844.2629, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2a612674d8ee00a0621360", "title" : "Personal de Apoyo", "company" : "Abbott", "industry" : "Healthcare", "salary" : { "min" : 1.0E7, "max" : 1.5E7, "currency" : "CLP", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Pharma in Puerto Varas, Chile, adjusted for junior seniority and full-time employment." }, "location" : "Chile", "locations" : [ "Chile" ], "timestamp" : "2026-06-12T18:08:18.368", "fingerprint" : "955b8dba021b260404e5f9283d3a44d8bf689d3406403a633c24550eb73d0b74", "source" : "workday", "language" : "es", "applyUrl" : "https://abbott.wd5.myworkdayjobs.com/abbottcareers/job/Chile---Puerto-Varas/Personal-de-Apoyo_31152016", "externalId" : "31152016", "industryFunction" : { }, "locationPoint" : "-35.6751,-71.543", "structuredLocations" : [ { "city" : "Puerto Varas", "country" : "Chile", "continent" : "sa", "source" : "llm", "workMode" : "onsite", "geo" : "-41.3178020,-72.9829073" } ], "locationText" : "Puerto Varas, Chile", "employmentType" : "FULL_TIME", "hardSkillsList" : [ "Procesar muestras", "Operar equipamiento" ], "hardSkills" : [ { "name" : "Procesar muestras", "level" : "intermediate" }, { "name" : "Operar equipamiento", "level" : "intermediate" } ], "majorSkills" : "Soporte operativo, Análisis de muestras", "majorSkillsList" : [ "Soporte operativo", "Análisis de muestras" ], "coreResponsibilities" : "Realizar seguimiento de instructivos y procedimientos técnicos, Procesar muestras según requerimientos e instrucciones, Mantener equipos, materiales y reactivos en óptimas condiciones, Realizar lavado de insumos de laboratorio, Realizar limpieza en área de ingreso de muestras, Operar correctamente el equipamiento propio de su cargo", "domainKnowledge" : "Química; Cromatografía", "domainList" : [ "quimica", "cromatografia" ], "domainSpecificKnowledge" : [ "Química", "Cromatografía" ], "qualificationsBasic" : "Enseñanza media completa, 1 año en cargos similares", "qualificationsPreferred" : "Capacitación en proceso de muestras, Capacitación en pesaje y almacenamiento de muestras y contramuestras en laboratorios", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "## **JOB DESCRIPTION:** **Acerca de Abbott** Abbott es líder mundial en cuidado de la salud, que crea ciencia innovadora para mejorar la salud de las personas. Siempre estamos mirando hacia el futuro, anticipando cambios en la ciencia y la tecnología médica. **Trabajando en Abbott** En Abbott, puedes hacer un trabajo que importa, crecer y aprender, cuidar de ti mismo y de tu familia, ser verdaderamente quien eres y vivir una vida plena. Tendrás acceso a: * Desarrollo profesional con una empresa internacional donde podrás hacer crecer la carrera que sueñas. * Una compañía reconocida como mejor lugar para trabajar en docenas de países alrededor del mundo y nombrada una de las empresas más admiradas del mundo por Fortune. * Una compañía que es reconocida como una de las mejores compañías grandes para trabajar, así como un mejor lugar para trabajar para la diversidad, las madres trabajadoras, mujeres ejecutivas y científicas. **La Oportunidad** Esta posición está ubicada en nuestras oficinas de Puerto Varas, Chile, en la división EPD. En esta división, estamos comprometidos a llevar los beneficios de nuestros medicamentos confiables a más personas en los países de más rápido crecimiento del mundo. Nuestro amplio portafolio de medicamentos genéricos de marca diferenciada y de alta calidad abarca múltiples áreas terapéuticas, incluidas la gastroenterología, la salud de la mujer, los cardiometabólicos, el manejo del dolor / sistema nervioso central y las vías respiratorias. Como Personal de Apoyo en Laboratorio, tendrás un rol fundamental en el soporte operativo de las actividades de análisis, contribuyendo a la correcta preparación y acondicionamiento de muestras para los ensayos del área de Química y Cromatografía. Serás responsable de procesar muestras siguiendo instructivos y procedimientos técnicos, asegurar el correcto estado de equipos, materiales y reactivos, y colaborar en tareas de limpieza y mantenimiento del área para garantizar condiciones óptimas de trabajo y evitar contaminaciones. **Que harás** * Realizar el seguimiento de instructivos y procedimientos técnicos en las actividades propias del cargo * Procesar muestras según requerimientos e instrucciones establecidas * Mantener los equipos, materiales y reactivos utilizados en óptimas condiciones * Realizar labores de lavado de insumos de laboratorio * Realizar labores de limpieza en el área de ingreso de muestras * Operar correctamente el equipamiento propio de su cargo **Cualificaciones requeridas** * Educación: Enseñanza media completa. * Conocimientos específicos: Buenas prácticas de laboratorio, capacitación en proceso de muestras (deseable), capacitación en pesaje y almacenamiento de muestras y contramuestras en laboratorios (deseable). * Experiencia: 1 año en cargos similares. [**Aplicar ahora**](https://www.jobs.abbott/) Siga tus aspiraciones profesionales con Abbott para obtener diversas oportunidades con una empresa que puede ayudarte a construir tu futuro y vivir tu mejor vida. Abbott es un empleador de igualdad de oportunidades, comprometido con la diversidad de los empleados. Si aún no eres parte de nuestra comunidad de talento, únete ahora y podrás recibir noticias de Abbott y otras oportunidades que puedan ser de tu interés en el futuro: [Comunidad de Talento Abbott](https://www.jobs.abbott/global/es/jointalentcommunity?applyType=JTC). Conéctese con nosotros en [www.abbott.com](http://www.abbott.com/), en Facebook en [www.facebook.com/Abbott](http://www.facebook.com/Abbott) y en Twitter @AbbottNews y @AbbottGlobal. **The base pay for this position is** N/A In specific locations, the pay range may vary from the range posted. ## **JOB FAMILY:** Operations Quality ## **DIVISION:** EPD Established Pharma ## **LOCATION:** Chile > Puerto Varas : Ruta 5 Sur Km 1008 ## **ADDITIONAL LOCATIONS:** ## **WORK SHIFT:** Standard ## **TRAVEL:** No ## **MEDICAL SURVEILLANCE:** No ## **SIGNIFICANT WORK ACTIVITIES:** Not Applicable", "summaryDescription" : "Personal de Apoyo at Abbott. Skills: Soporte operativo, Análisis de muestras. Realizar seguimiento de instructivos y procedimientos técnicos. Procesar muestras según requerimientos e instrucciones", "postedDate" : "2026-06-11T14:27:37.642", "createdAt" : "2026-06-11T14:27:37.596", "lastUpdated" : "2026-06-12T18:08:18.368", "ingestTimestamp" : "2026-06-11T14:27:37.596", "mongoId" : "6a2a612674d8ee00a0621360", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "sourceUrl" : "https://abbott.wd5.myworkdayjobs.com/abbottcareers/job/Chile---Puerto-Varas/Personal-de-Apoyo_31152016", "salaryBand" : "200k+", "hasSalary" : false, "allSkills" : [ "Procesar muestras", "Operar equipamiento", "Soporte operativo", "Análisis de muestras", "Química", "Cromatografía" ], "skillCount" : 6, "jobCategory" : "other", "seniorityLevel" : "mid", "dataQualityScore" : 0.8888889, "_score" : 613.6365, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare" }, { "id" : "6a305193f292fd229cf02950", "title" : "Personal Trainer", "company" : "Svetness Personal Training", "industry" : "Sports & Fitness", "salary" : { "min" : 35.0, "max" : 45.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Svetness Personal Training", "locations" : [ "Svetness Personal Training" ], "certifications" : [ "Certified Personal Trainer", "CPR/AED Certified" ], "timestamp" : "2026-06-16T08:57:14.196", "fingerprint" : "3c0c40f6cb89d2390bcbb865ad190b0b133cd19e7e47754993d7b9e0ff96af9d", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/svetness/jobs/5165107007", "externalId" : "5165107007", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Carpentersville", "state" : "Illinois", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "42.1211364,-88.2578582" } ], "locationText" : "Carpentersville, Illinois, United States", "experienceMinYears" : 1, "experienceMaxYears" : 3, "hardSkillsList" : [ "Workout program design", "Exercise demonstration", "Client progress tracking" ], "hardSkills" : [ { "name" : "Workout program design", "level" : "intermediate" }, { "name" : "Exercise demonstration", "level" : "intermediate" }, { "name" : "Client progress tracking", "level" : "intermediate" } ], "majorSkills" : "Personal training, Client coaching", "majorSkillsList" : [ "Personal training", "Client coaching" ], "coreResponsibilities" : "Provide personalized fitness coaching, Design tailored workout programs, Demonstrate exercises, Ensure proper form, Track progress, Maintain consistency with appointments, Travel to client locations", "domainKnowledge" : "Fitness goals; Healthy habits; Various training methods", "domainList" : [ "fitness-goals", "healthy-habits", "various-training-methods" ], "domainSpecificKnowledge" : [ "Fitness goals", "Healthy habits", "Various training methods" ], "toolProficiency" : [ "Svetness Fitness App" ], "communicationSkills" : "Verbal; Written; Technical", "continuousLearning" : "Ongoing Education; Free webinars; Manager support", "specialRequirements" : "Up to 45 minutes commute, Lift/push/pull up to 50 lbs", "qualificationsBasic" : "Certified Personal Trainer, CPR/AED Certified, 1-3 years personal training experience, Basic Nutrition Knowledge, Fitness Expertise, Physical Capability, Personal Training Equipment, Reliable Transportation", "qualificationsPreferred" : "NCCA, DEAC, or NBFE accreditation", "remoteFriendly" : false, "workSiteFlexibility" : "Flexible", "rawDescription" : "Are you a dedicated and motivated personal trainer looking to make a significant impact on individuals' lives? We are actively seeking exceptional trainers to join our team and deliver personalized fitness experiences in the comfort of our clients' homes. Join us and be a part of a dynamic community that values your expertise, provides flexibility, and supports your professional growth. Join Our Team of Elite In-Home Personal Trainers – Empower Lives Through Fitness! Are you a certified personal trainer passionate about making a real impact? At Svetness, we bring clients to you—so you can focus on what you do best: helping people achieve their fitness goals. Why Train with Svetness? ✅ Flexible Scheduling – Set your own hours and choose the clients you want to work with. ✅ No Non-Compete – Train where and when you want; your career, your choice. ✅ Competitive Pay – Earn $35 to $45 per hour based on experience and client retention. ✅ Bonuses & Rewards – Get retention bonuses, plus client and trainer referral incentives. ✅ Liability Insurance – You're covered under our General Liability policy for peace of mind. ✅ Dedicated Support Team – Our concierge team handles scheduling and client requests so you can focus on training. ✅ Ongoing Education – Access free webinars, resources, and manager support to enhance your expertise. ✅ Exclusive Discounts – Enjoy 30% off fitness equipment, plus perks on meal prep, supplements, and more. ✅ No Sales Required – We provide a steady stream of clients—no need for marketing. ✅ Svetness App – Manage scheduling, track progress, and log sessions seamlessly. What You’ll Do As a Certified Personal Trainer, you’ll provide personalized, one-on-one and couples' fitness coaching in clients' homes, apartment gyms, or outdoor locations. \uD83D\uDD39 Design tailored workout programs based on client goals and assessments \uD83D\uDD39 Demonstrate exercises and ensure proper form, adjusting as needed \uD83D\uDD39 Track progress using the Svetness Fitness App, including session notes and reassessments \uD83D\uDD39 Maintain consistency with client appointments and scheduling \uD83D\uDD39 Travel to client locations (up to 45 minutes commute) What We’re Looking For ✔ Certified Personal Trainer – Accredited by NCCA, DEAC, or NBFE ✔ CPR/AED Certified – Up-to-date certification required ✔ Experience – 1-3 years of personal training experience preferred ✔ Strong Communication Skills – Verbal, written, and technical ✔ Basic Nutrition Knowledge – Ability to guide clients on healthy habits ✔ Fitness Expertise – Comfortable with various training methods and equipment ✔ Physical Capability – Able to lift/push/pull up to 50 lbs. ✔ Personal Training Equipment – Ability to bring basic training tools as needed ✔ Reliable Transportation – Must be able to travel to client locations We take pride in our commitment to building an environment that embraces individuals from different genders, backgrounds, and ethnicities. Our organization values diversity and encourages candidates of all gender identities, backgrounds, and ethnicities to apply. We believe in creating an inclusive space where every individual feels welcome, respected, and valued. Join us in our mission to foster a workplace that celebrates the unique perspectives and experiences of our diverse team.", "summaryDescription" : "Personal Trainer at Svetness Personal Training. Skills: Personal training, Client coaching. Provide personalized fitness coaching. Design tailored workout programs", "postedDate" : "2026-06-15T23:19:57.446", "createdAt" : "2026-06-15T23:19:57.446", "lastUpdated" : "2026-06-16T08:57:14.196", "ingestTimestamp" : "2026-06-15T23:19:57.446", "mongoId" : "6a305193f292fd229cf02950", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 72800, "salaryAnnualMax" : 93600, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Workout program design", "Exercise demonstration", "Client progress tracking", "Personal training", "Client coaching", "Fitness goals", "Healthy habits", "Various training methods", "Certified Personal Trainer", "CPR/AED Certified", "Svetness Fitness App" ], "skillCount" : 11, "jobCategory" : "sales", "jobSubcategory" : "revenue", "seniorityLevel" : "Junior", "dataQualityScore" : 0.7777778, "_score" : 596.569, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.95 }, { "id" : "6a305193f292fd229cf02958", "title" : "Personal Trainer", "company" : "Svetness Personal Training", "industry" : "Sports & Fitness", "salary" : { "min" : 35.0, "max" : 45.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Svetness Personal Training", "locations" : [ "Svetness Personal Training" ], "certifications" : [ "CPR/AED Certified" ], "timestamp" : "2026-06-16T10:12:11.093", "fingerprint" : "f47d5ff979ac3901180c0791eeacd894711f4a251a1d72f15c2ba4327efcb5a3", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/svetness/jobs/5164881007", "externalId" : "5164881007", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Brooklyn", "state" : "New York", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "40.6526006,-73.9497211" } ], "locationText" : "Brooklyn, New York, United States", "experienceMinYears" : 1, "experienceMaxYears" : 3, "hardSkillsList" : [ "Basic nutrition knowledge" ], "hardSkills" : [ { "name" : "Basic nutrition knowledge", "level" : "intermediate" } ], "majorSkills" : "Personal training, Fitness coaching", "majorSkillsList" : [ "Personal training", "Fitness coaching" ], "coreResponsibilities" : "Provide personalized fitness coaching, Design tailored workout programs, Demonstrate exercises, Ensure proper form, Track progress, Maintain client appointments, Manage scheduling, Travel to client locations", "domainKnowledge" : "Various training methods; Fitness equipment", "domainList" : [ "various-training-methods", "fitness-equipment" ], "domainSpecificKnowledge" : [ "Various training methods", "Fitness equipment" ], "toolProficiency" : [ "Svetness Fitness App" ], "communicationSkills" : "Verbal communication; Written communication; Technical communication", "continuousLearning" : "Free webinars; Manager support", "specialRequirements" : "Up to 45 minutes commute, Ability to lift/push/pull up to 50 lbs, Bring basic training tools, Reliable transportation", "qualificationsBasic" : "NCCA, DEAC, or NBFE accredited certification, Up-to-date CPR/AED certification", "qualificationsPreferred" : "1-3 years personal training experience", "remoteFriendly" : false, "workSiteFlexibility" : "Flexible", "rawDescription" : "Are you a dedicated and motivated personal trainer looking to make a significant impact on individuals' lives? 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Why Train with Svetness? ✅ Flexible Scheduling – Set your own hours and choose the clients you want to work with. ✅ No Non-Compete – Train where and when you want; your career, your choice. ✅ Competitive Pay – Earn $35 to $45 per hour based on experience and client retention. ✅ Bonuses & Rewards – Get retention bonuses, plus client and trainer referral incentives. ✅ Liability Insurance – You're covered under our General Liability policy for peace of mind. ✅ Dedicated Support Team – Our concierge team handles scheduling and client requests so you can focus on training. ✅ Ongoing Education – Access free webinars, resources, and manager support to enhance your expertise. ✅ Exclusive Discounts – Enjoy 30% off fitness equipment, plus perks on meal prep, supplements, and more. ✅ No Sales Required – We provide a steady stream of clients—no need for marketing. ✅ Svetness App – Manage scheduling, track progress, and log sessions seamlessly. What You’ll Do As a Certified Personal Trainer, you’ll provide personalized, one-on-one and couples' fitness coaching in clients' homes, apartment gyms, or outdoor locations. \uD83D\uDD39 Design tailored workout programs based on client goals and assessments \uD83D\uDD39 Demonstrate exercises and ensure proper form, adjusting as needed \uD83D\uDD39 Track progress using the Svetness Fitness App, including session notes and reassessments \uD83D\uDD39 Maintain consistency with client appointments and scheduling \uD83D\uDD39 Travel to client locations (up to 45 minutes commute) What We’re Looking For ✔ Certified Personal Trainer – Accredited by NCCA, DEAC, or NBFE ✔ CPR/AED Certified – Up-to-date certification required ✔ Experience – 1-3 years of personal training experience preferred ✔ Strong Communication Skills – Verbal, written, and technical ✔ Basic Nutrition Knowledge – Ability to guide clients on healthy habits ✔ Fitness Expertise – Comfortable with various training methods and equipment ✔ Physical Capability – Able to lift/push/pull up to 50 lbs. ✔ Personal Training Equipment – Ability to bring basic training tools as needed ✔ Reliable Transportation – Must be able to travel to client locations We take pride in our commitment to building an environment that embraces individuals from different genders, backgrounds, and ethnicities. Our organization values diversity and encourages candidates of all gender identities, backgrounds, and ethnicities to apply. We believe in creating an inclusive space where every individual feels welcome, respected, and valued. Join us in our mission to foster a workplace that celebrates the unique perspectives and experiences of our diverse team.", "summaryDescription" : "Personal Trainer at Svetness Personal Training. Skills: Personal training, Fitness coaching. Provide personalized fitness coaching. 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We are actively seeking exceptional trainers to join our team and deliver personalized fitness experiences in the comfort of our clients' homes. Join us and be a part of a dynamic community that values your expertise, provides flexibility, and supports your professional growth. Join Our Team of Elite In-Home Personal Trainers – Empower Lives Through Fitness! Are you a certified personal trainer passionate about making a real impact? At Svetness, we bring clients to you—so you can focus on what you do best: helping people achieve their fitness goals. Why Train with Svetness? ✅ Flexible Scheduling – Set your own hours and choose the clients you want to work with. ✅ No Non-Compete – Train where and when you want; your career, your choice. ✅ Competitive Pay – Earn $35 to $45 per hour based on experience and client retention. ✅ Bonuses & Rewards – Get retention bonuses, plus client and trainer referral incentives. ✅ Liability Insurance – You're covered under our General Liability policy for peace of mind. ✅ Dedicated Support Team – Our concierge team handles scheduling and client requests so you can focus on training. ✅ Ongoing Education – Access free webinars, resources, and manager support to enhance your expertise. ✅ Exclusive Discounts – Enjoy 30% off fitness equipment, plus perks on meal prep, supplements, and more. ✅ No Sales Required – We provide a steady stream of clients—no need for marketing. ✅ Svetness App – Manage scheduling, track progress, and log sessions seamlessly. What You’ll Do As a Certified Personal Trainer, you’ll provide personalized, one-on-one and couples' fitness coaching in clients' homes, apartment gyms, or outdoor locations. \uD83D\uDD39 Design tailored workout programs based on client goals and assessments \uD83D\uDD39 Demonstrate exercises and ensure proper form, adjusting as needed \uD83D\uDD39 Track progress using the Svetness Fitness App, including session notes and reassessments \uD83D\uDD39 Maintain consistency with client appointments and scheduling \uD83D\uDD39 Travel to client locations (up to 45 minutes commute) What We’re Looking For ✔ Certified Personal Trainer – Accredited by NCCA, DEAC, or NBFE ✔ CPR/AED Certified – Up-to-date certification required ✔ Experience – 1-3 years of personal training experience preferred ✔ Strong Communication Skills – Verbal, written, and technical ✔ Basic Nutrition Knowledge – Ability to guide clients on healthy habits ✔ Fitness Expertise – Comfortable with various training methods and equipment ✔ Physical Capability – Able to lift/push/pull up to 50 lbs. ✔ Personal Training Equipment – Ability to bring basic training tools as needed ✔ Reliable Transportation – Must be able to travel to client locations We take pride in our commitment to building an environment that embraces individuals from different genders, backgrounds, and ethnicities. 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We restlessly seek what is next for maximizing life - and boldly grow the lifestyle brands and experiences that define it. In addition to Equinox, our other brands, SoulCycle and Equinox Hotels are all recognized for inspiring and motivating members and employees to maximize life. Our portfolio of brands is recognized globally with locations within every major city across the United States in addition to London, Toronto, and Vancouver. OUR CODE : We are passionate about high performance living and we practice what we preach – investing time in our own health and fitness. We believe that everyone has untapped potential within them and it takes a disruptive approach to unleash it. We dream big and don’t settle for the status quo. We sweat the details. We never accept less than 110% to help each other deliver the Equinox experience and enable our members to get great results. We are obsessed with what’s new, what’s now, what’s next. Never following, always leading, and living ahead of the moment in fashion, culture, and consumer behavior. We aren’t just a company; we’re a community vested in each other’s success. We value humility and a team approach at every level of the company. If you are a high performing individual who is passionate about winning and inspiring others then we are excited to discuss career opportunities with you. What makes Personal Training with Equinox stand out? Equinox is proudly recognized as the industry leader in Personal Training expertise, with the first in-house education of its kind through the Equinox Fitness Training Institute. For over twenty years EFTI has elevated our trainers to design comprehensive client fitness programs that are safe, effective and results driven. We are dedicated to the professional performance of our team and compensate our trainers for their education time. Equinox offers the highest compensation structure in the industry, with an earning potential of $100K+. In addition, Equinox offers all trainers a competitive benefits package including medical, dental and retirement planning options. Job Description As an Equinox personal trainer your career becomes an empowered lifestyle founded on maximizing both your personal and client performance. Under the guidance of two dedicated managers you will develop and refine an approach to programming, education, business, and financial planning that ensures your Personal Training career is as unlimited as your passion. Secure a stronger future and help us redefine the science of fitness and the art of living. PRIMARY RESPONSIBILITIES AS A MEMBER OF OUR TEAM TO LEARN AND EXECUTE * PT Business Management * Build and maintain an active client base * Manage and maintain an accurate schedule, inclusive of client appointments, meetings, and open availability within our internal scheduling systems * Market and sell personal training programs to members and/or clients through phone calls, emails, and in-person interactions * Maintain knowledge of all club services, programs, and products * Service and Hospitality * Execute fitness assessments, guided workouts, and other complimentary services for members * Interact with members to enhance their workouts and overall club experience * Create and coach personalized programs for both in-person and virtual clients * Maintain an organized and safe fitness floor during shifts and sessions * Professional Development * Attend Continuing Education classes to elevate knowledge and qualify for promotions * Attend and participate in any required one-on-one or team meetings with management ## Qualifications * Current Personal Training certification or willingness to obtain one through certification reimbursement program. Eligibility to begin a higher Tier & pay rate based on previous experience and education (Degree in the field) * Current CPR/AED certification * Certification opportunities available for non-certified applicants * Possess passion, ambition, drive, and knowledge regarding fitness * Ability to work in-person during weekdays/weekends * Strong verbal and written communication skills * Effective time management and organizational skills * Basic computer and technology skills * Energetic, friendly, punctual, and respectful * AS A PERSONAL TRAINER OF THE EQUINOX TEAM YOU WILL RECEIVE: * Compensation for time spent in internal education to support your growth as a Personal Trainer and professional. * Premier facilities with functional training areas, top-of-the-line strength and cardio equipment, and more * Access to our company discounts with various certifying bodies and countless seminars/workshops for CEU credits * Bonus opportunities for eligible trainers such as, but not limited to: New Trainer Bonus, Tri Annual Incentive Bonus, Senior Trainer Annual Bonus, and Member Referral Bonus * Access to Medical, Dental, Vision, and 401k benefits within the first month of employment * Pathway to management opportunities via our in-house Manager-In-Training program. * One of the highest and most competitive compensation plans in the industry with an earning potential of over $100K Pay Transparency: $40.50-$98.00/per session;$16.50/hr (non-session work); ability to earn additional incentive bonuses ## Additional Information AS A MEMBER OF THE EQUINOX TEAM YOU WILL RECEIVE: * We offer competitive salary, benefits, and industry leading commission opportunities for club employees * Complimentary Club membership * Perks and incentives with our products and services including Personal Training, Pilates, Spa and Shop This job description is intended to describe the general requirements for the position. It is not a complete statement of duties, responsibilities, or requirements. Other duties not listed here may be assigned as necessary to ensure the proper operations of the department. Equinox is an equal opportunity employer. For more information regarding our career opportunities, please visit one of our clubs or our website at All your information will be kept confidential according to EEO guidelines. Must have a legal right to work in the United States.", "summaryDescription" : "Personal Trainer at Equinox. Provide personalized fitness programs. 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Never following, always leading, and living ahead of the moment in fashion, culture, and consumer behavior. We aren’t just a company; we’re a community vested in each other’s success. We value humility and a team approach at every level of the company. If you are a high performing individual who is passionate about winning and inspiring others then we are excited to discuss career opportunities with you. What makes Personal Training with Equinox stand out? Equinox is proudly recognized as the industry leader in Personal Training expertise, with the first in-house education of its kind through the Equinox Fitness Training Institute. For over twenty years EFTI has elevated our trainers to design comprehensive client fitness programs that are safe, effective and results driven. We are dedicated to the professional performance of our team and compensate our trainers for their education time. Equinox offers the highest compensation structure in the industry, with an earning potential of $100K+. In addition, Equinox offers all trainers a competitive benefits package including medical, dental and retirement planning options. Job Description As an Equinox personal trainer your career becomes an empowered lifestyle founded on maximizing both your personal and client performance. Under the guidance of two dedicated managers you will develop and refine an approach to programming, education, business, and financial planning that ensures your Personal Training career is as unlimited as your passion. Secure a stronger future and help us redefine the science of fitness and the art of living. PRIMARY RESPONSIBILITIES AS A MEMBER OF OUR TEAM TO LEARN AND EXECUTE * PT Business Management * Build and maintain an active client base * Manage and maintain an accurate schedule, inclusive of client appointments, meetings, and open availability within our internal scheduling systems * Market and sell personal training programs to members and/or clients through phone calls, emails, and in-person interactions * Maintain knowledge of all club services, programs, and products * Service and Hospitality * Execute fitness assessments, guided workouts, and other complimentary services for members * Interact with members to enhance their workouts and overall club experience * Create and coach personalized programs for both in-person and virtual clients * Maintain an organized and safe fitness floor during shifts and sessions * Professional Development * Attend Continuing Education classes to elevate knowledge and qualify for promotions * Attend and participate in any required one-on-one or team meetings with management ## Qualifications * Current Personal Training certification or willingness to obtain one through certification reimbursement program. Eligibility to begin a higher Tier & pay rate based on previous experience and education (Degree in the field) * Current CPR/AED certification * Certification opportunities available for non-certified applicants * Possess passion, ambition, drive, and knowledge regarding fitness * Ability to work in-person during weekdays/weekends * Strong verbal and written communication skills * Effective time management and organizational skills * Basic computer and technology skills * Energetic, friendly, punctual, and respectful * AS A PERSONAL TRAINER OF THE EQUINOX TEAM YOU WILL RECEIVE: * Compensation for time spent in internal education to support your growth as a Personal Trainer and professional. * Premier facilities with functional training areas, top-of-the-line strength and cardio equipment, and more * Access to our company discounts with various certifying bodies and countless seminars/workshops for CEU credits * Bonus opportunities for eligible trainers such as, but not limited to: New Trainer Bonus, Tri Annual Incentive Bonus, Senior Trainer Annual Bonus, and Member Referral Bonus * Access to Medical, Dental, Vision, and 401k benefits within the first month of employment * Pathway to management opportunities via our in-house Manager-In-Training program. * One of the highest and most competitive compensation plans in the industry with an earning potential of over $100K Pay Transparency: $40.50-$98.00/per session;$16.50/hr (non-session work); ability to earn additional incentive bonuses ## Additional Information AS A MEMBER OF THE EQUINOX TEAM YOU WILL RECEIVE: * We offer competitive salary, benefits, and industry leading commission opportunities for club employees * Complimentary Club membership * Perks and incentives with our products and services including Personal Training, Pilates, Spa and Shop This job description is intended to describe the general requirements for the position. 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Never following, always leading, and living ahead of the moment in fashion, culture, and consumer behavior. We aren’t just a company; we’re a community vested in each other’s success. We value humility and a team approach at every level of the company. If you are a high performing individual who is passionate about winning and inspiring others then we are excited to discuss career opportunities with you. What makes Personal Training with Equinox stand out? Equinox is proudly recognized as the industry leader in Personal Training expertise, with the first in-house education of its kind through the Equinox Fitness Training Institute. For over twenty years EFTI has elevated our trainers to design comprehensive client fitness programs that are safe, effective and results driven. We are dedicated to the professional performance of our team and compensate our trainers for their education time. Equinox offers the highest compensation structure in the industry, with an earning potential of $100K+. In addition, Equinox offers all trainers a competitive benefits package including medical, dental and retirement planning options. Job Description As an Equinox personal trainer your career becomes an empowered lifestyle founded on maximizing both your personal and client performance. Under the guidance of two dedicated managers you will develop and refine an approach to programming, education, business, and financial planning that ensures your Personal Training career is as unlimited as your passion. Secure a stronger future and help us redefine the science of fitness and the art of living. PRIMARY RESPONSIBILITIES AS A MEMBER OF OUR TEAM TO LEARN AND EXECUTE * PT Business Management * Build and maintain an active client base * Manage and maintain an accurate schedule, inclusive of client appointments, meetings, and open availability within our internal scheduling systems * Market and sell personal training programs to members and/or clients through phone calls, emails, and in-person interactions * Maintain knowledge of all club services, programs, and products * Service and Hospitality * Execute fitness assessments, guided workouts, and other complimentary services for members * Interact with members to enhance their workouts and overall club experience * Create and coach personalized programs for both in-person and virtual clients * Maintain an organized and safe fitness floor during shifts and sessions * Professional Development * Attend Continuing Education classes to elevate knowledge and qualify for promotions * Attend and participate in any required one-on-one or team meetings with management ## Qualifications Current Personal Training certification or willingness to obtain one through certification reimbursement program. Eligibility to begin a higher Tier & pay rate based on previous experience and education (Degree in the field) * Current CPR/AED certification * Certification opportunities available for non-certified applicants * Possess passion, ambition, drive, and knowledge regarding fitness * Ability to work in-person during weekdays/weekends * Strong verbal and written communication skills * Effective time management and organizational skills * Basic computer and technology skills * Energetic, friendly, punctual, and respectful * AS A PERSONAL TRAINER OF THE EQUINOX TEAM YOU WILL RECEIVE: * Compensation for time spent in internal education to support your growth as a Personal Trainer and professional. * Premier facilities with functional training areas, top-of-the-line strength and cardio equipment, and more * Access to our company discounts with various certifying bodies and countless seminars/workshops for CEU credits * Bonus opportunities for eligible trainers such as, but not limited to: New Trainer Bonus, Tri Annual Incentive Bonus, Senior Trainer Annual Bonus, and Member Referral Bonus * Access to Medical, Dental, Vision, and 401k benefits within the first month of employment * Pathway to management opportunities via our in-house Manager-In-Training program. * One of the highest and most competitive compensation plans in the industry with an earning potential of over $100K Pay Transparency: $40.50-$98.00/per session;$16.50/hr (non-session work); ability to earn additional incentive bonuses ## Additional Information AS A MEMBER OF THE EQUINOX TEAM YOU WILL RECEIVE: * We offer competitive salary, benefits, and industry leading commission opportunities for club employees * Complimentary Club membership * Perks and incentives with our products and services including Personal Training, Pilates, Spa and Shop This job description is intended to describe the general requirements for the position. It is not a complete statement of duties, responsibilities, or requirements. Other duties not listed here may be assigned as necessary to ensure the proper operations of the department. Equinox is an equal opportunity employer. For more information regarding our career opportunities, please visit one of our clubs or our website at All your information will be kept confidential according to EEO guidelines. Must have a legal right to work in the United States.", "summaryDescription" : "Personal Trainer at Equinox. Provide personalized fitness programs. Conduct fitness assessments", "postedDate" : "2026-06-15T13:34:38.000", "createdAt" : "2026-06-15T23:35:03.038", "lastUpdated" : "2026-06-16T10:43:32.092", "ingestTimestamp" : "2026-06-15T23:35:03.038", "mongoId" : "6a3055f8f292fd229cf23914", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 83200, "salaryAnnualMax" : 203840, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ "Fitness training", "Human anatomy", "Exercise physiology", "Personal training certification" ], "skillCount" : 4, "jobCategory" : "sales", "jobSubcategory" : "revenue", "seniorityLevel" : "Mid", "dataQualityScore" : 1.0, "_score" : 589.89166, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Sports & Fitness", "llmIndustryConfidence" : 0.95 }, { "id" : "6a30503ff292fd229ceedf3b", "title" : "Personal Trainer", "company" : "Equinox", "industry" : "Health, Wellness And Fitness", "salary" : { "min" : 40.0, "max" : 98.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "New York, NY, United States", "locations" : [ "New York", "NY", "United States" ], "certifications" : [ "Personal training certification" ], "timestamp" : "2026-06-16T06:43:12.068", "fingerprint" : "8bbfe0d2e3e73df5372452ea65460703700b0ed515a5553640f4339e4c97134d", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/Equinox/744000132204419-personal-trainer-greenwich-ave", "externalId" : "744000132204419", "industryFunction" : { }, "structuredLocations" : [ { "city" : "New York", "state" : "New York", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "40.7127281,-74.0060152" } ], "locationText" : "New York, New York, United States", "employmentType" : "FULL_TIME", "experienceLevel" : "not-applicable", "coreResponsibilities" : "Provide personalized fitness programs, Conduct fitness assessments, Educate clients on exercise, Motivate clients to achieve goals, Maintain client records, Promote fitness services, Stay updated on fitness trends", "domainKnowledge" : "Fitness industry; Exercise science; Human anatomy", "domainList" : [ "fitness-industry", "exercise-science", "human-anatomy" ], "domainSpecificKnowledge" : [ "Fitness industry", "Exercise science", "Human anatomy" ], "communicationSkills" : "Client consultations; Fitness education", "continuousLearning" : "Continuing education credits", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "OUR STORY : Equinox Group is a high growth collective of the world's most influential, experiential, and differentiated lifestyle brands. We restlessly seek what is next for maximizing life - and boldly grow the lifestyle brands and experiences that define it. In addition to Equinox, our other brands, SoulCycle and Equinox Hotels are all recognized for inspiring and motivating members and employees to maximize life. Our portfolio of brands is recognized globally with locations within every major city across the United States in addition to London, Toronto, and Vancouver. OUR CODE : We are passionate about high performance living and we practice what we preach – investing time in our own health and fitness. We believe that everyone has untapped potential within them and it takes a disruptive approach to unleash it. We dream big and don’t settle for the status quo. We sweat the details. We never accept less than 110% to help each other deliver the Equinox experience and enable our members to get great results. We are obsessed with what’s new, what’s now, what’s next. Never following, always leading, and living ahead of the moment in fashion, culture, and consumer behavior. We aren’t just a company; we’re a community vested in each other’s success. We value humility and a team approach at every level of the company. If you are a high performing individual who is passionate about winning and inspiring others then we are excited to discuss career opportunities with you. What makes Personal Training with Equinox stand out? Equinox is proudly recognized as the industry leader in Personal Training expertise, with the first in-house education of its kind through the Equinox Fitness Training Institute. For over twenty years EFTI has elevated our trainers to design comprehensive client fitness programs that are safe, effective and results driven. We are dedicated to the professional performance of our team and compensate our trainers for their education time. Equinox offers the highest compensation structure in the industry, with an earning potential of $100K+. In addition, Equinox offers all trainers a competitive benefits package including medical, dental and retirement planning options. Job Description As an Equinox personal trainer your career becomes an empowered lifestyle founded on maximizing both your personal and client performance. Under the guidance of two dedicated managers you will develop and refine an approach to programming, education, business, and financial planning that ensures your Personal Training career is as unlimited as your passion. Secure a stronger future and help us redefine the science of fitness and the art of living. PRIMARY RESPONSIBILITIES AS A MEMBER OF OUR TEAM TO LEARN AND EXECUTE * PT Business Management * Build and maintain an active client base * Manage and maintain an accurate schedule, inclusive of client appointments, meetings, and open availability within our internal scheduling systems * Market and sell personal training programs to members and/or clients through phone calls, emails, and in-person interactions * Maintain knowledge of all club services, programs, and products * Service and Hospitality * Execute fitness assessments, guided workouts, and other complimentary services for members * Interact with members to enhance their workouts and overall club experience * Create and coach personalized programs for both in-person and virtual clients * Maintain an organized and safe fitness floor during shifts and sessions * Professional Development * Attend Continuing Education classes to elevate knowledge and qualify for promotions * Attend and participate in any required one-on-one or team meetings with management ## Qualifications Current Personal Training certification or willingness to obtain one through certification reimbursement program. Eligibility to begin a higher Tier & pay rate based on previous experience and education (Degree in the field) * Current CPR/AED certification * Certification opportunities available for non-certified applicants * Possess passion, ambition, drive, and knowledge regarding fitness * Ability to work in-person during weekdays/weekends * Strong verbal and written communication skills * Effective time management and organizational skills * Basic computer and technology skills * Energetic, friendly, punctual, and respectful * AS A PERSONAL TRAINER OF THE EQUINOX TEAM YOU WILL RECEIVE: * Compensation for time spent in internal education to support your growth as a Personal Trainer and professional. * Premier facilities with functional training areas, top-of-the-line strength and cardio equipment, and more * Access to our company discounts with various certifying bodies and countless seminars/workshops for CEU credits * Bonus opportunities for eligible trainers such as, but not limited to: New Trainer Bonus, Tri Annual Incentive Bonus, Senior Trainer Annual Bonus, and Member Referral Bonus * Access to Medical, Dental, Vision, and 401k benefits within the first month of employment * Pathway to management opportunities via our in-house Manager-In-Training program. * One of the highest and most competitive compensation plans in the industry with an earning potential of over $100K Pay Transparency: $40.50-$98.00/per session;$16.50/hr (non-session work); ability to earn additional incentive bonuses ## Additional Information AS A MEMBER OF THE EQUINOX TEAM YOU WILL RECEIVE: * We offer competitive salary, benefits, and industry leading commission opportunities for club employees * Complimentary Club membership * Perks and incentives with our products and services including Personal Training, Pilates, Spa and Shop This job description is intended to describe the general requirements for the position. It is not a complete statement of duties, responsibilities, or requirements. Other duties not listed here may be assigned as necessary to ensure the proper operations of the department. Equinox is an equal opportunity employer. For more information regarding our career opportunities, please visit one of our clubs or our website at All your information will be kept confidential according to EEO guidelines. Must have a legal right to work in the United States.", "summaryDescription" : "Personal Trainer at Equinox. Provide personalized fitness programs. Conduct fitness assessments", "postedDate" : "2026-06-15T13:34:38.000", "createdAt" : "2026-06-15T21:37:44.391", "lastUpdated" : "2026-06-16T06:43:12.068", "ingestTimestamp" : "2026-06-15T21:37:44.391", "mongoId" : "6a30503ff292fd229ceedf3b", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 83200, "salaryAnnualMax" : 203840, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ "Fitness industry", "Exercise science", "Human anatomy", "Personal training certification" ], "skillCount" : 4, "jobCategory" : "sales", "jobSubcategory" : "revenue", "seniorityLevel" : "Mid", "dataQualityScore" : 1.0, "_score" : 589.89166, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Sports & Fitness", "llmIndustryConfidence" : 0.92 }, { "id" : "6a305981f292fd229cf484b0", "title" : "Personal Assistant", "company" : "Alphabe Insight Inc", "industry" : "Consumer Services", "salary" : { "min" : 55000.0, "max" : 75000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Mid-level Personal Assistant in Atlanta, United States, adjusted for the Technology industry." }, "location" : "Atlanta, GA, United States", "locations" : [ "Atlanta", "GA", "United States" ], "timestamp" : "2026-06-16T09:00:55.754", "fingerprint" : "a83e1c8c48267df7a47505bd1548be4f1e42bc32c0b35e7f9ca8d4f29fc18642", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/AlphabeInsightInc/744000132093900-personal-assistant", "externalId" : "744000132093900", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Atlanta", "state" : "Georgia", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "33.7544657,-84.3898151" } ], "locationText" : "Atlanta, Georgia, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "entry", "coreResponsibilities" : "Manage executive's calendar, Maintain executive's calendar, Schedule appointments, Schedule meetings, Coordinate travel arrangements, Book flights, Book accommodations, Book transportation, Handle incoming calls, Handle emails, Handle correspondence, Respond on behalf of executive, Prepare reports, Edit reports, Prepare presentations, Edit presentations, Prepare other documents, Edit other documents, Organize daily tasks, Prioritize daily tasks, Ensure timely completion of assignments, Act as liaison between executive and teams, Act as liaison between executive and clients", "teamCollaboration" : "Liaison between executive and teams; Liaison between executive and clients", "toolProficiency" : [ "Microsoft Office Suite" ], "communicationSkills" : "Verbal communication; Written communication", "continuousLearning" : "Skill development; Ongoing learning", "qualificationsBasic" : "Proven experience as Personal Assistant, Similar administrative role experience, Excellent organizational skills, Excellent time-management skills, Verbal communication abilities, Written communication abilities, Proficiency in Microsoft Office Suite, Proficiency in other relevant software, Ability to multitask, Ability to prioritize tasks, High level of discretion, High level of confidentiality", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Welcome to Nexxaworks, where creativity, strategy, and innovation come together to craft marketing solutions that truly make a difference. We’re not your average marketing firm – we’re your growth partners, your storytellers, and your biggest cheerleaders. Position Overview We are seeking a highly organized and proactive Personal Assistant to provide comprehensive support to an executive. This role demands an individual who excels in managing schedules, coordinating meetings, and handling various administrative tasks with efficiency and discretion. The ideal candidate will have exceptional communication skills, a keen eye for detail, and the ability to anticipate needs and resolve issues proactively. Key Responsibilities * Manage and maintain the executive's calendar, including scheduling appointments and meetings. * Coordinate travel arrangements, including booking flights, accommodations, and transportation. * Handle incoming calls, emails, and correspondence, responding on behalf of the executive when appropriate. * Prepare and edit reports, presentations, and other documents as required. * Organize and prioritize daily tasks to ensure timely completion of assignments. * Act as a liaison between the executive and internal teams or external clients. ## Qualifications Requirements * Proven experience as a Personal Assistant or in a similar administrative role. * Excellent organizational and time-management skills. * Strong verbal and written communication abilities. * Proficiency in Microsoft Office Suite and other relevant software applications. * Ability to multitask and prioritize tasks effectively in a fast-paced environment. * High level of discretion and confidentiality. ## Additional Information * Competitive salary package * Opportunities for professional growth and career advancement * Collaborative and supportive work environment * Skill development and ongoing learning opportunities * Exposure to diverse projects and industry experience", "summaryDescription" : "Personal Assistant at Alphabe Insight Inc. Manage executive's calendar. Maintain executive's calendar", "postedDate" : "2026-06-15T01:16:23.000", "createdAt" : "2026-06-15T23:45:50.709", "lastUpdated" : "2026-06-16T09:00:55.754", "ingestTimestamp" : "2026-06-15T23:45:50.709", "mongoId" : "6a305981f292fd229cf484b0", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 55000, "salaryAnnualMax" : 75000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Microsoft Office Suite" ], "skillCount" : 1, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 1.0, "_score" : 571.4059, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.85 }, { "id" : "6a3069f5f292fd229cfca964", "title" : "Administrative Associate", "company" : "RR Donnelley", "industry" : "Printing", "salary" : { "min" : 1702.0, "max" : 2346.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Wheeling, WV, United States", "locations" : [ "Wheeling", "WV", "United States" ], "timestamp" : "2026-06-16T10:18:28.389", "fingerprint" : "c18ab5d7ef1c06dcd86248da2ceecb69bb2faab94150c59d4d1f025a6e92e130", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/RRDonnelley/744000132281509-administrative-associate-m-f-11-00am-8-00pm-est", "externalId" : "744000132281509", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Wheeling", "state" : "West Virginia", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "40.0639616,-80.7209149" } ], "locationText" : "Wheeling, West Virginia, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "High School", "experienceMinYears" : 1, "experienceLevel" : "not-applicable", "coreResponsibilities" : "Manage office operations, Provide administrative support, Coordinate meetings and schedules, Handle incoming communications, Maintain office supplies, Assist with event planning, Support departmental projects, Process invoices and expenses, Prepare reports and presentations, Manage vendor relationships, Ensure office organization, Greet visitors and clients, Handle mail and deliveries, Maintain filing systems, Perform data entry, Assist with onboarding new employees, Manage office equipment maintenance, Support travel arrangements, Adhere to company policies, Contribute to team efforts", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "RRD is a leading global provider of marketing, packaging, print, and supply chain solutions that elevate engagement across the complete customer journey. The company offers the industry’s most trusted portfolio of creative execution and world-wide business process consulting, with services designed to lower environmental impact. With 22,000 clients, including 93% of the Fortune 100, and 32,000 employees across 28 countries, RRD brings the expertise, execution, and scale designed to transform customer touchpoints into meaningful moments of impact. The Administrative Associate provides a variety of administrative support functions to a site, office and/or client, which may include tasks such as expense reports, time entry, invoice entry, calendar and phone management and opening client matters. ( denotes an “essential function”) Perform work in administrative support, including, but not limited to, answering phone lines, providing customer service, editing/transcribing documents, data entry for expenses/time/invoices/other, creating reservations/scheduling (meetings, conference rooms, A/V, hospitality, travel, concierge) Oversight for confidential company information including but not limited to corporate credit card information, P-cards, employee and client distribution lists, prospective and current employee information etc. Utilize appropriate logs and/or tracking software for all administrative support work Ensure that job tickets are properly filled out before beginning work Thoroughly assess job requests and ensure appropriate completion of job tasks throughout task lifecycle Communicate with team members, lead, supervisor or client on job or deadline issues Meet contracted deadlines for accepting, completing, and delivering all work Troubleshoot basic equipment problems Interact with clients over the phone, via video or electronically * Prioritize workflow * Performs Quality Assurance on own work and work of others * Answer telephone, emails, and place service calls when needed * Adhere to Williams Lea policies in addition to client site policies * Use equipment and supplies in a cost-efficient manner ## Qualifications * High school diploma or equivalent education * Minimum (1) year administrative support experience in a professional organization, preferably in the legal or banking industry. Formal education and/or training may be considered in lieu of experience. * Skilled in the use MS Office software (Word, Excel, PowerPoint); strong keyboarding and typing skills. Basic knowledge of Microsoft Office suite * Familiar with other software programs for providing administrative support * Strong attention to detail with emphasis on accuracy and quality; able to coordinate across the team and work on multiple projects simultaneously while ensuring quality results. Excellent organizational skills * Ability to meet deadlines and complete all projects in a timely manner * Ability to handle sensitive and/or highly confidential documents and information with professionalism and discretion * Ability to exercise good judgment to make decisions that conform to business needs and policy * Good problem-solving skills, with the ability and understanding of when to escalate a problem to a supervisory level * Ability to maintain professional composure when working with immediate deadlines * Ability to work both independently and collaboratively as part of a team * Ability to work in a fast-paced environment * Ability to communicate professionally both verbally and in writing * Demonstrate proficiency in using equipment/technology/software and hardware necessary to perform job functions * Must be self-motivated with a positive attitude * Proven customer service skills are required to create, maintain, and enhance customer relationships ## Additional Information The rate of pay for this role at the noted RRD location is $17.02-23.46/ hour. Typically, roles follow step progressions to a target rate or set increments over time. Depending on the role, in addition to the hourly rate of pay, the total compensation package may also include overtime, shift differential, call-in, and/or stand-by pay. RRD’s benefit offerings include medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, life insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance and employer/partner discounts. #WLWV #LI-NH #LI-Hybrid All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen. [RRD is an Equal Opportunity Employer, including disability/veterans](https://c.smartrecruiters.com/sr-company-attachments-prod-aws-dc5/64cd3d53bb9f331b826af657/0d951fd4-1266-409d-9a4a-84bdd1ad34a1?r=s3-eu-central-1)", "summaryDescription" : "Administrative Associate at RR Donnelley. Manage office operations. Provide administrative support", "postedDate" : "2026-06-15T20:30:54.000", "createdAt" : "2026-06-15T23:54:28.003", "lastUpdated" : "2026-06-16T10:18:28.389", "ingestTimestamp" : "2026-06-15T23:54:28.003", "mongoId" : "6a3069f5f292fd229cfca964", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 3540160, "salaryAnnualMax" : 4879680, "salaryBand" : "200k+", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.8888889, "_score" : 564.8457, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Business Services", "llmIndustryConfidence" : 0.95 }, { "id" : "6a30609bf292fd229cf917db", "title" : "Administrative Assistant", "company" : "Holder Construction", "industry" : "Real Estate", "salary" : { "min" : 45000.0, "max" : 65000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Administrative Assistant in Franklin Furnace, OH, adjusted for mid-seniority and the construction industry." }, "location" : "Franklin Furnice, OH", "locations" : [ "Franklin Furnice", "OH" ], "timestamp" : "2026-06-16T09:04:35.354", "fingerprint" : "6a4f4b82e51dafccdacbc99d7c2e985cb7b9bead0ee77641432c702f6065b1a9", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/holderconstruction/jobs/4286158009", "externalId" : "4286158009", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Franklin Furnace", "state" : "Ohio", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "38.6068300,-82.8472029" } ], "locationText" : "Franklin Furnace, Ohio, United States", "employmentType" : "FULL_TIME", "technicalSkills" : "Microsoft Office Suite, Word, Excel, Outlook", "professionalSkills" : [ "Cost coding", "Record-keeping" ], "hardSkillsList" : [ "Accounts payable processing", "Invoice management", "Expense categorization" ], "hardSkills" : [ { "name" : "Accounts payable processing", "level" : "intermediate" }, { "name" : "Invoice management", "level" : "intermediate" }, { "name" : "Expense categorization", "level" : "intermediate" } ], "majorSkills" : "Accounts payable, Cost coding, Administrative support", "majorSkillsList" : [ "Accounts payable", "Cost coding", "Administrative support" ], "coreResponsibilities" : "Process vendor invoices, Manage vendor invoices, Ensure timely payments, Maintain accurate record-keeping, Accurately code project costs, Track project costs, Categorize expenses correctly, Liaise with vendors, Liaise with internal teams, Resolve invoicing queries, Resolve cost-related queries, Maintain financial records, Organize financial records, Provide administrative support", "teamCollaboration" : "Internal teams", "domainKnowledge" : "Construction industry", "domainList" : [ "construction-industry" ], "domainSpecificKnowledge" : [ "Construction industry" ], "toolProficiency" : [ "Microsoft Office", "Word", "Excel", "Outlook" ], "communicationSkills" : "Invoicing queries; Cost-related queries", "documentationSkills" : "Financial records documentation", "problemSolvingSkills" : "Resolve queries", "specialRequirements" : "Substance abuse testing, Background screening", "qualificationsBasic" : "Proven experience in administrative roles, Experience with accounts payable, Experience with cost coding, Organizational skills, Attention to detail, Proficiency in Microsoft Office Suite, Excellent communication skills, Excellent interpersonal skills, Ability to work independently, Ability to work as part of a team", "qualificationsPreferred" : "Familiarity with accounting software", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "ABOUT US Holder Construction is a nationally recognized leader in the construction industry, consistently ranked among the top firms on ENR’s Top 400 Contractors list. We are a performance-driven company that believes in rewarding excellence and investing in our people. Our structured career development program empowers associates to grow quickly into expanded roles and responsibilities based on merit. With operations throughout the United States, we offer a highly competitive compensation and benefits package, including: Annual bonus program Paid time off Health, dental, vision, and life insurance 401(k)-retirement plan Night and swing shift differential pay for select roles We are looking for an Administrative Assistant to join our Operations team in Franklin Furnace, OH. This is a full-time, in-person position. Key Responsibilities Accounts Payable: Process and manage vendor invoices, ensuring timely payments and accurate record-keeping. Cost Coding: Accurately code and track project costs, ensuring all expenses are recorded and categorized correctly. Communication: Liaise with vendors and internal teams to resolve any invoicing or cost-related queries. Documentation: Maintain and organize financial records and documentation. Support: Provide administrative support to other departments as needed. Qualifications Required: Proven experience in administrative roles, preferably with a focus on accounts payable and cost coding. Strong organizational skills and attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Excellent communication and interpersonal skills. Ability to work independently and as part of a team. Preferred: Familiarity with accounting software. Holder is committed to Equal Opportunity Employment (EOE). Substance abuse testing and a background screening is a condition of employment and Holder Construction does not sponsor applicants for immigration status or benefits.", "summaryDescription" : "Administrative Assistant at Holder Construction. Skills: Accounts payable, Cost coding, Administrative support. Process vendor invoices. Manage vendor invoices", "postedDate" : "2026-06-15T23:29:00.232", "createdAt" : "2026-06-15T23:29:00.232", "lastUpdated" : "2026-06-16T09:04:35.354", "ingestTimestamp" : "2026-06-15T23:29:00.232", "mongoId" : "6a30609bf292fd229cf917db", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 45000, "salaryAnnualMax" : 65000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Accounts payable processing", "Invoice management", "Expense categorization", "Accounts payable", "Cost coding", "Administrative support", "Record-keeping", "Construction industry", "Microsoft Office", "Word", "Excel", "Outlook" ], "skillCount" : 12, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.8888889, "_score" : 564.1925, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Construction", "llmIndustryConfidence" : 0.95 }, { "id" : "6a30a219f292fd229c119047", "title" : "Administrative Assistant", "company" : "Lightspeed Systems", "salary" : { "min" : 24000.0, "max" : 36000.0, "currency" : "EUR", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Junior Administrative Assistant in Bulgaria, adjusted for the education industry and remote work." }, "location" : "Basildon, England, United Kingdom", "locations" : [ "Basildon", "England", "United Kingdom", "REMOTE", "United Kingdom" ], "timestamp" : "2026-06-16T12:25:55.513", "fingerprint" : "49a31a49d0103fa6530067b78cbef8152d6b52dc569e7f8016dd80e39d3a7719", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/lightspeedsystems/jobs/7772295003", "externalId" : "7772295003", "industryFunction" : { }, "structuredLocations" : [ { "country" : "Bulgaria", "continent" : "eu", "workMode" : "remote" } ], "locationText" : "Bulgaria", "experienceMinYears" : 1, "experienceMaxYears" : 3, "experienceLevel" : "Entry", "remoteFriendly" : true, "rawDescription" : "At Lightspeed Systems, we're passionate about helping schools create safer and more effective digital learning environments. Our solutions support millions of students worldwide by providing visibility, safety, and management tools for educational technology. We're looking for an organized and proactive Administrative Assistant to support our day-to-day operations and help keep our teams running smoothly. This is an excellent opportunity for someone early in their administrative career who enjoys organization, coordination, and supporting a busy team environment. As an Administrative Assistant, you will provide administrative and organizational support across multiple departments. You'll help coordinate meetings, manage schedules, organize documents, and support internal events and projects. This role is ideal for someone who is detail-oriented, dependable, and enjoys working in a collaborative environment in the UK. About The Role Coordinate meetings, appointments, and team calendars. Schedule internal and external calls and distribute meeting invitations. Prepare meeting agendas, notes, and follow-up action items when needed. Support travel arrangements, including bookings and itineraries. Assist with planning team meetings, training sessions, and company events. Process expenses and assist with administrative reporting. Support onboarding and administrative activities for new employees. Assist with special projects and administrative tasks as assigned. About You 1–3 years of experience in an administrative, office support, coordinator, or customer service role. Strong organizational skills with excellent attention to detail. Ability to manage multiple tasks and priorities effectively. Strong written and verbal communication skills. Proficiency with Microsoft Office (Outlook, Word, Excel, and PowerPoint). Comfortable learning new systems and tools. Ability to handle confidential information appropriately. Familiarity with expense management systems. Knowledge of Google Workspace. This is a remote position open to candidates residing in the United Kingdom. ABOUT US With more than 25 years of serving education, Lightspeed Systems delivers the most in-depth visibility and control to power exceptional schools where students are safe and engaged; technology is compliant and easily managed; and resources are secure and optimized. Purpose-built for school networks and devices, Lightspeed’s cloud-managed solutions include the most effective web filtering, student safety monitoring, classroom management, device management, and data analytics software available. Headquartered in Austin, Texas, with a European office in London, UK, Lightspeed serves over 23 million students across 31,000 schools in 43 countries, utilizing 15 million devices. Learn more at www.lightspeedsystems.com. We love our employees, and we show it. Our benefits and perks are built to support your overall wellbeing—at work and beyond. Offerings vary by country. ABOUT OUR ATX HQ If your role includes spending time onsite, you will LOVE being at the ranch. Our uniquely Lightspeed (and totally Texas) corporate headquarters has everything Lightspeeders need to get the job done – and a whole lot more. 15,000 sq. ft. of open work area, offices, and huddle rooms Snacks galore and a private chef serving up lunch Tuesday through Thursday every week A state-of-the-art fitness center (with outfitted locker rooms) Physical therapist onsite regularly Indoor and outdoor casual collaboration spots Pet-friendly office environment A golf simulator, go-carts, shuffleboard, corn hole, and MORE fun All within 31 sprawling acres of Live Oak trees that foster a natural habitat for local wildlife. It is not uncommon to be greeted daily by whitetail deer. (Maybe it wants to join your meeting?) Lightspeed Systems is an equal opportunity employer. We are committed to a work environment that supports, inspires, and respects all individuals and in which personnel processes are merit-based and applied without discrimination on the basis of race, color religion, sex, sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, or other protected characteristic.", "summaryDescription" : "Administrative Assistant at Lightspeed Systems", "postedDate" : "2026-06-16T03:16:56.248", "createdAt" : "2026-06-16T03:16:56.248", "lastUpdated" : "2026-06-16T12:25:55.513", "ingestTimestamp" : "2026-06-16T03:16:56.248", "mongoId" : "6a30a219f292fd229c119047", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "<30k", "hasSalary" : false, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Junior", "dataQualityScore" : 0.7777778, "_score" : 559.38983, "daysOld" : 0, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Education", "llmIndustryConfidence" : 0.95 }, { "id" : "6a3058cdf292fd229cf4424c", "title" : "Administrative Assistant", "company" : "Terrestris Global Solutions", "industry" : "Government", "salary" : { "min" : 38000.0, "max" : 52000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Entry-level Administrative Assistant in Suitland, United States, adjusted for the government industry." }, "location" : "Suitland, MD", "locations" : [ "Suitland", "MD" ], "timestamp" : "2026-06-16T06:17:26.203", "fingerprint" : "4565621cab9616733797799ff2d6aa208aaeaaf2c2e849d8874fb17bc682ea15", "source" : "breezyhr", "language" : "en", "applyUrl" : "https://terrestris-global-solutions.breezy.hr/p/4d88b66cf9d201-administrative-assistant", "externalId" : "4d88b66cf9d201", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Suitland", "state" : "Maryland", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "38.8501136,-76.9255846" } ], "locationText" : "Suitland, Maryland, United States", "employmentType" : "FULL_TIME", "coreResponsibilities" : "Provide administrative support, Provide clerical support", "domainKnowledge" : "Economic analysis", "domainList" : [ "economic-analysis" ], "domainSpecificKnowledge" : [ "Economic analysis" ], "qualificationsBasic" : "Administrative support services", "workSiteFlexibility" : "Onsite", "rawDescription" : "Are you looking for a Challenge? 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Provide clerical support", "createdAt" : "2026-06-15T22:12:35.100", "lastUpdated" : "2026-06-16T06:17:26.203", "ingestTimestamp" : "2026-06-15T22:12:35.100", "mongoId" : "6a3058cdf292fd229cf4424c", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 38000, "salaryAnnualMax" : 52000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Economic analysis" ], "skillCount" : 1, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.7777778, "_score" : 558.07587, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Government", "llmIndustryConfidence" : 0.9 }, { "id" : "6a3051d0f292fd229cf0732b", "title" : "Administrative Assistant", "company" : "Levanta", "industry" : "E-Commerce", "salary" : { "min" : 45000.0, "max" : 65000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Entry-level Administrative Assistant in the US Technology industry, adjusted for a remote role in California." }, "location" : "California (Remote)", "locations" : [ "California (Remote)", "Florida (Remote)", "Michigan (Remote)", "New York (Remote)", "Ohio (Remote)", "Texas (Remote)", "Utah (Remote)", "Washington (Remote)" ], "timestamp" : "2026-06-16T10:49:29.776", "fingerprint" : "19fe6b934d3e8878302bc00dbfc885cc884086b3091c481bd0c1a28a8d1c6052", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/levanta/jobs/5257642008", "externalId" : "5257642008", "industryFunction" : { }, "structuredLocations" : [ { "state" : "California", "country" : "United States", "continent" : "na", "workMode" : "remote" } ], "locationText" : "California, United States", "technicalSkills" : "Google Workspace, Slack, Notion, HRIS platforms", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement" ], "hardSkillsList" : [ "State compliance tracking", "Record keeping", "Document organization" ], "softSkillsList" : [ "Discretion" ], "hardSkills" : [ { "name" : "State compliance tracking", "level" : "intermediate" }, { "name" : "Record keeping", "level" : "intermediate" }, { "name" : "Document organization", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Discretion" } ], "majorSkills" : "Operations support, Administrative tasks, Compliance tracking", "majorSkillsList" : [ "Operations support", "Administrative tasks", "Compliance tracking" ], "coreResponsibilities" : "Monitor virtual mailbox, Route correspondence, Handle correspondence, Track state compliance requirements, Maintain state compliance requirements, Coordinate new hire merchandise shipping, Coordinate new hire swag shipping, Support internal people operations, Support admin tasks, Organize onboarding logistics, Organize documents, Maintain records, Flag items needing attention, Follow up on loose ends", "teamCollaboration" : "Internal people operations; Admin tasks", "domainKnowledge" : "State business compliance; Registered agent services; Annual reports", "domainList" : [ "state-business-compliance", "registered-agent-services", "annual-reports" ], "domainSpecificKnowledge" : [ "State business compliance", "Registered agent services", "Annual reports" ], "toolProficiency" : [ "Google Workspace", "Slack", "Notion", "HRIS platforms" ], "communicationSkills" : "Clear communication; Professional communication", "continuousLearning" : "Professional growth; Advancement opportunities", "innovationCreativity" : "Innovation encouragement; Creativity encouragement", "qualificationsBasic" : "Permanent address in hub state", "qualificationsPreferred" : "Prior experience as administrative assistant, Prior experience as virtual assistant, Prior experience as operations support, Familiarity with state business compliance, Experience with Google Workspace, Experience with Slack, Experience with Notion, Experience with standard HRIS platforms, Background supporting small teams, Background supporting remote-first teams", "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "Levanta is the leading affiliate marketing platform for marketplace sellers, helping Amazon, Shopify and Walmart brands unlock a scalable, cost-effective marketing channel through direct affiliate partnerships. With access to over 70,000 vetted publishers, influencers, affiliates, and media buyers in Levanta’s Creator Marketplace, sellers can drive high-quality external traffic to their stores, control commissions, improve organic search rankings, and benefit from referral kickbacks on sales generated by their affiliates. We're a growing team looking for a reliable, detail-oriented Administrative Assistant to help keep our day-to-day operations running smoothly. What you'll be doing: Monitoring our virtual mailbox and routing/handling correspondence Helping track and maintain state compliance requirements across multiple jurisdictions Coordinating new hire merchandise/swag shipping requests Supporting internal people operations and admin tasks (onboarding logistics, document organization, record keeping, etc.) Generally keeping things moving — flagging what needs attention, following up on loose ends, and being a dependable second set of hands You'll be a great fit if you: Are highly organized and proactive — you notice the small stuff before it becomes a problem Communicate clearly and professionally Can work independently without needing to be micromanaged Are comfortable juggling recurring tasks and one-off requests across multiple tools Treat sensitive/HR-adjacent information with discretion Nice to have: Prior experience as an administrative assistant, virtual assistant, or operations support Familiarity with state business compliance (registered agent services, annual reports, etc.) Experience with tools like Google Workspace, Slack, Notion, and standard HRIS platforms Background supporting small or remote-first teams What Levanta Offers: A dynamic and supportive work environment where innovation and creativity are encouraged. Competitive salary and benefits package. Open vacation and sick policy, take the time you need. Opportunity for professional growth and advancement within a rapidly expanding startup. A culture that values diversity, inclusion, and the impact of every team member on our success. Must have a permanent address in one of our hub states: California, Florida, New York, Ohio, Utah, Texas, Michigan, or Washington.", "summaryDescription" : "Administrative Assistant at Levanta. Skills: Operations support, Administrative tasks, Compliance tracking. Monitor virtual mailbox. Route correspondence", "postedDate" : "2026-06-15T23:20:28.019", "createdAt" : "2026-06-15T23:20:28.019", "lastUpdated" : "2026-06-16T10:49:29.776", "ingestTimestamp" : "2026-06-15T23:20:28.019", "mongoId" : "6a3051d0f292fd229cf0732b", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 45000, "salaryAnnualMax" : 65000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "State compliance tracking", "Record keeping", "Document organization", "Discretion", "Operations support", "Administrative tasks", "Compliance tracking", "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement", "State business compliance", "Registered agent services", "Annual reports", "Google Workspace", "Slack", "Notion", "HRIS platforms" ], "skillCount" : 20, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.7777778, "_score" : 557.0746, "daysOld" : 0, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a306ca6f292fd229cfd523c", "title" : "Administrative Assistant", "company" : "Senior Lifestyle", "industry" : "Hospital And Health Care", "salary" : { "min" : 17.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Chicago, IL, United States", "locations" : [ "Chicago", "IL", "United States" ], "timestamp" : "2026-06-16T11:33:22.605", "fingerprint" : "fd050498106113d7b3394952e6976131d71b5a3e36b1feba4ff763e6123873ff", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/SeniorLifestyle1/744000132241417-administrative-assistant", "externalId" : "744000132241417", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Chicago", "state" : "Illinois", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "41.8755616,-87.6244212" } ], "locationText" : "Chicago, Illinois, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "entry", "coreResponsibilities" : "Assist with day-to-day operational tasks, Assist with day-to-day administrative tasks, Answer telephones, Handle requests to extent of knowledge and ability, Perform administrative tasks, Input information into the computer, Assist in leasing apartments, Maintain resident files, Verify all information within resident files, Act as substitute van driver when necessary, Assist in collection of rent payments, Assist in recording of rent payments, Assist in depositing rent payments, Assist in collection of other fees, Assist in recording of other fees, Assist in depositing other fees", "communicationSkills" : "Professional communication", "specialRequirements" : "Works on Saturdays, Works on Sundays", "qualificationsBasic" : "Valid Driver’s License, Able to professionally communicate, Able to listen to residents, guests, and coworkers, Flexible, Eager to help out wherever you can", "qualificationsPreferred" : "Previous administrative experience, Previous hospitality experience", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Do you have HEART? We are looking for individuals who can embrace our mission to purposely brighten and enrich the lives of those we serve with HEART; Hospitality, Excellence, Appreciation, Respect & Teamwork. In this role you will be responsible for assisting with day-to-day operational and administrative tasks. * $17.00 Hr - 40 Hr/W - 8:30 am to 5:00 pm * Works on Saturdays and Sundays * Responsible for answering telephones and handling requests to extent that knowledge and ability allow. * Responsible for administrative tasks, including imputing info into the computer. * Assist in leasing apartments. * Responsible for maintaining resident files, including verifying all info within the file. * Act as substitute van driver when necessary. * Assist in collection, recording, and depositing rent payments and other fees. ## Qualifications * No experience required, but previous administrative/hospitality experience is a plus. * You currently have a valid Driver’s License. * You are able to professionally communicate and listen to residents, guests, and coworkers. * You are flexible and eager to help out wherever you can. ## Additional Information Senior Lifestyle offers a comprehensive benefits plan to eligible team members including health, dental, vision, retirement benefits, short-term disability, long-term disability, and paid time off. All Senior Lifestyle positions are eligible to use DailyPay, an application that allows you to access your earned but unpaid wages before your next payday. Senior Lifestyle requires that all employees provide proof of COVID-19 vaccination unless exempt due to medical, religious, or personal beliefs. Government requirements or exclusions may apply.", "summaryDescription" : "Administrative Assistant at Senior Lifestyle. Assist with day-to-day operational tasks. Assist with day-to-day administrative tasks", "postedDate" : "2026-06-15T16:20:05.000", "createdAt" : "2026-06-16T00:18:49.513", "lastUpdated" : "2026-06-16T11:33:22.605", "ingestTimestamp" : "2026-06-16T00:18:49.513", "mongoId" : "6a306ca6f292fd229cfd523c", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 35360, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.8888889, "_score" : 555.6288, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.92 }, { "id" : "6a3054daf292fd229cf1b20b", "title" : "Administrative Support", "company" : "Expeditors", "industry" : "Financial Services", "salary" : { "min" : 42000.0, "max" : 55000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Entry Level Administrative Support in Eagan, United States, adjusted for the logistics industry and company size." }, "location" : "Eagan, MN, United States", "locations" : [ "Eagan", "MN", "United States" ], "timestamp" : "2026-06-16T07:56:26.467", "fingerprint" : "34c974e55771a998f6d5b6c0c5d43f5b53d27935784a5f567811f9766f291b55", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/Expeditors/744000132258259-administrative-support", "externalId" : "744000132258259", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Eagan", "state" : "Minnesota", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "44.8181730,-93.1659179" } ], "locationText" : "Eagan, Minnesota, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "entry", "technicalSkills" : "MS Excel, MS Word", "hardSkillsList" : [ "Invoice processing", "Data entry" ], "hardSkills" : [ { "name" : "Invoice processing", "level" : "intermediate" }, { "name" : "Data entry", "level" : "intermediate" } ], "majorSkills" : "Invoice processing, Data entry", "majorSkillsList" : [ "Invoice processing", "Data entry" ], "coreResponsibilities" : "Complete weekly invoice recaps, Upload documents into portals, Send out completed invoices, Process payable invoices, Process daily check requests, Monitor branch training reports, Data Entry, Monitor branch EDE report, Answer incoming calls, Sort incoming mail, Manage incoming checks", "teamCollaboration" : "Team environment", "domainKnowledge" : "International logistics; Global trade; Global supply chain management", "domainList" : [ "international-logistics", "global-trade", "global-supply-chain-management" ], "domainSpecificKnowledge" : [ "International logistics", "Global trade", "Global supply chain management" ], "toolProficiency" : [ "MS Excel", "MS Word" ], "communicationSkills" : "Communicate clearly", "continuousLearning" : "Training and Personnel Development Program", "qualificationsBasic" : "Accounting knowledge, Effective interpersonal skills, Listen, comprehend, communicate clearly, Good computer skills, Fluent in English", "qualificationsPreferred" : "Likes to work in a team environment, Pro-active approach, Organizational skills, Attention to Detail", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "We take care of our employees, and they take care of our customers! Become a full-time member of a global community! The international logistics industry is an integral piece of the global trade puzzle; we make the world go round. Global supply chain management is what we do, and at the heart of Expeditors you will find professionalism, leadership, and a friendly environment, all of which foster an innovative, customer service-based approach to logistics. Expeditors is a global logistics company headquartered in Seattle, Washington. As a Fortune 500 company, we employ over 19,000 trained professionals in a worldwide network of over 350+ locations across six continents. Expeditors satisfies the increasingly sophisticated needs of international trade through customized solutions and seamless, integrated information systems. Our Mission We recruit, train, and retain the very best logistics and technical experts the world over. We love to promote from within - more than 50 percent of our employees have been at Expeditors for five years or more. Our high retention rate is influenced by a unique compensation program for positions that are more than just jobs - they're chances to grow, do what you love and build a career with us! Major Duties and Responsibilities * Complete weekly invoice recaps * Uploading documents into various portals * Send out completed invoices * Process payable invoices booking * Process daily check requests * Monitor branch training reports * Data Entry * Monitor branch EDE report * Answer incoming calls * Sort incoming mail * Manage incoming checks ## Qualifications * Accounting knowledge * Effective interpersonal skills, including proven abilities to listen, comprehend, effectively communicate clearly and concisely to obtain positive results * Likes to work in a team environment * Pro-active approach, strong organizational skills * Strong Attention to Detail * Good computer skills (MS Excel, MS Word) * Fluent in English ## Additional Information Expeditors offers excellent benefits: * Paid Vacation, Holiday, Sick Time * Health Plan: Medical * Life Insurance * Employee Stock Purchase Plan * Training and Personnel Development Program * Growth opportunities within the company * Employee Referral Program Bonus", "summaryDescription" : "Administrative Support at Expeditors. Skills: Invoice processing, Data entry. Complete weekly invoice recaps. Upload documents into portals", "postedDate" : "2026-06-15T18:03:58.000", "createdAt" : "2026-06-15T23:34:25.798", "lastUpdated" : "2026-06-16T07:56:26.467", "ingestTimestamp" : "2026-06-15T23:34:25.798", "mongoId" : "6a3054daf292fd229cf1b20b", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 42000, "salaryAnnualMax" : 55000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Invoice processing", "Data entry", "International logistics", "Global trade", "Global supply chain management", "MS Excel", "MS Word" ], "skillCount" : 7, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 1.0, "_score" : 555.48175, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Logistics", "llmIndustryConfidence" : 0.95 }, { "id" : "6a304f64f292fd229cee7524", "title" : "Administrative Support", "company" : "Expeditors", "industry" : "Financial Services", "salary" : { "min" : 42000.0, "max" : 55000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Entry Level Administrative Support in Eagan, United States, adjusted for the logistics industry and company size." }, "location" : "Eagan, MN, United States", "locations" : [ "Eagan", "MN", "United States" ], "timestamp" : "2026-06-16T06:22:09.924", "fingerprint" : "53571e49eeccb6ff89436a33fd54d000e063ad8cc0e3e58e0ea92c766858802e", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/Expeditors/744000132258259-administrative-support", "externalId" : "744000132258259", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Eagan", "state" : "Minnesota", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "44.8181730,-93.1659179" } ], "locationText" : "Eagan, Minnesota, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "entry", "technicalSkills" : "MS Excel, MS Word", "professionalSkills" : [ "Logistics" ], "hardSkillsList" : [ "Data Entry", "Invoice processing" ], "hardSkills" : [ { "name" : "Data Entry", "level" : "intermediate" }, { "name" : "Invoice processing", "level" : "intermediate" } ], "majorSkills" : "Invoice processing, Data Entry", "majorSkillsList" : [ "Invoice processing", "Data Entry" ], "coreResponsibilities" : "Complete weekly invoice recaps, Upload documents into portals, Send out completed invoices, Process payable invoices booking, Process daily check requests, Monitor branch training reports, Data Entry, Monitor branch EDE report, Answer incoming calls, Sort incoming mail, Manage incoming checks", "teamCollaboration" : "Work in a team environment", "domainKnowledge" : "International logistics; Global trade; Global supply chain management", "domainList" : [ "international-logistics", "global-trade", "global-supply-chain-management" ], "domainSpecificKnowledge" : [ "International logistics", "Global trade", "Global supply chain management" ], "toolProficiency" : [ "MS Excel", "MS Word" ], "communicationSkills" : "Communicate clearly; Communicate concisely", "continuousLearning" : "Training and Personnel Development Program; Growth opportunities", "qualificationsBasic" : "Accounting knowledge, Effective interpersonal skills, Listen, comprehend, communicate clearly, Good computer skills, Fluent in English", "qualificationsPreferred" : "Likes to work in a team environment, Pro-active approach, Organizational skills, Attention to Detail", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "We take care of our employees, and they take care of our customers! Become a full-time member of a global community! The international logistics industry is an integral piece of the global trade puzzle; we make the world go round. Global supply chain management is what we do, and at the heart of Expeditors you will find professionalism, leadership, and a friendly environment, all of which foster an innovative, customer service-based approach to logistics. Expeditors is a global logistics company headquartered in Seattle, Washington. As a Fortune 500 company, we employ over 19,000 trained professionals in a worldwide network of over 350+ locations across six continents. Expeditors satisfies the increasingly sophisticated needs of international trade through customized solutions and seamless, integrated information systems. Our Mission We recruit, train, and retain the very best logistics and technical experts the world over. We love to promote from within - more than 50 percent of our employees have been at Expeditors for five years or more. Our high retention rate is influenced by a unique compensation program for positions that are more than just jobs - they're chances to grow, do what you love and build a career with us! Major Duties and Responsibilities * Complete weekly invoice recaps * Uploading documents into various portals * Send out completed invoices * Process payable invoices booking * Process daily check requests * Monitor branch training reports * Data Entry * Monitor branch EDE report * Answer incoming calls * Sort incoming mail * Manage incoming checks ## Qualifications * Accounting knowledge * Effective interpersonal skills, including proven abilities to listen, comprehend, effectively communicate clearly and concisely to obtain positive results * Likes to work in a team environment * Pro-active approach, strong organizational skills * Strong Attention to Detail * Good computer skills (MS Excel, MS Word) * Fluent in English ## Additional Information Expeditors offers excellent benefits: * Paid Vacation, Holiday, Sick Time * Health Plan: Medical * Life Insurance * Employee Stock Purchase Plan * Training and Personnel Development Program * Growth opportunities within the company * Employee Referral Program Bonus", "summaryDescription" : "Administrative Support at Expeditors. Skills: Invoice processing, Data Entry. Complete weekly invoice recaps. Upload documents into portals", "postedDate" : "2026-06-15T18:03:58.000", "createdAt" : "2026-06-15T21:42:13.638", "lastUpdated" : "2026-06-16T06:22:09.924", "ingestTimestamp" : "2026-06-15T21:42:13.638", "mongoId" : "6a304f64f292fd229cee7524", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 42000, "salaryAnnualMax" : 55000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Data Entry", "Invoice processing", "Logistics", "International logistics", "Global trade", "Global supply chain management", "MS Excel", "MS Word" ], "skillCount" : 8, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 1.0, "_score" : 555.48175, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Logistics", "llmIndustryConfidence" : 0.95 }, { "id" : "6a306ca6f292fd229cfd5237", "title" : "Administrative Assistant", "company" : "Senior Lifestyle", "industry" : "Hospital And Health Care", "salary" : { "min" : 24.0, "max" : 26.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Snellville, GA, United States", "locations" : [ "Snellville", "GA", "United States" ], "timestamp" : "2026-06-16T11:18:21.680", "fingerprint" : "78741c97db77a3b98621594505024365ec064903f004a3ed6c6e1722e72e4cea", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/SeniorLifestyle1/744000132264237-administrative-assistant", "externalId" : "744000132264237", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Snellville", "state" : "Georgia", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "33.8573280,-84.0199108" } ], "locationText" : "Snellville, Georgia, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "entry", "coreResponsibilities" : "Answer telephones, Handle requests, Perform administrative tasks, Input information into computer, Maintain resident files, Verify file information, Substitute as van driver, Assist in rent collection, Assist in fee recording, Assist in fee depositing, Assist in hiring, Assist in training, Assist in onboarding new team members, Act as assistant to Executive Director, Act as assistant to Business Office Manager", "communicationSkills" : "Professional communication", "qualificationsBasic" : "Valid Driver’s License, Professional communication, Active listening skills, Flexibility, Willingness to help", "qualificationsPreferred" : "Previous administrative experience, Previous hospitality experience", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Do you have HEART? We are looking for individuals who can embrace our mission to purposely brighten and enrich the lives of those we serve with HEART; Hospitality, Excellence, Appreciation, Respect & Teamwork. In this role you will be responsible for assisting with day-to-day operational and administrative tasks. * Responsible for answering telephones and handling requests to extent that knowledge and ability allow. * Responsible for administrative tasks, including imputing info into the computer. * Responsible for maintaining resident files, including verifying all info within the file. * Act as substitute van driver when necessary. * Assist in collection, recording, and depositing rent payments and other fees. * Assist in hiring, training, and onboarding new team members. * Act as assistant to the Executive Director and Business Office Manager. ## Qualifications * No experience required, but previous administrative/hospitality experience is a plus. * You currently have a valid Driver’s License. * You are able to professionally communicate and listen to residents, guests, and coworkers. * You are flexible and eager to help out wherever you can. ## Additional Information Senior Lifestyle offers a comprehensive benefits plan to eligible team members including health, dental, vision, retirement benefits, short-term disability, long-term disability, and paid time off. All Senior Lifestyle positions are eligible to use DailyPay, an application that allows you to access your earned but unpaid wages before your next payday. Senior Lifestyle requires that all employees provide proof of COVID-19 vaccination unless exempt due to medical, religious, or personal beliefs. Government requirements or exclusions may apply. Hourly wage from $24 to $26 per hour.", "summaryDescription" : "Administrative Assistant at Senior Lifestyle. Answer telephones. Handle requests", "postedDate" : "2026-06-15T18:49:20.000", "createdAt" : "2026-06-16T00:23:55.134", "lastUpdated" : "2026-06-16T11:18:21.680", "ingestTimestamp" : "2026-06-16T00:23:55.134", "mongoId" : "6a306ca6f292fd229cfd5237", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 49920, "salaryAnnualMax" : 54080, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.8888889, "_score" : 554.76715, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.92 }, { "id" : "6a305568f292fd229cf1f3cf", "title" : "Administrative Assistant", "company" : "Senior Lifestyle", "industry" : "Hospital And Health Care", "salary" : { "min" : 24.0, "max" : 26.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Snellville, GA, United States", "locations" : [ "Snellville", "GA", "United States" ], "timestamp" : "2026-06-16T08:07:46.717", "fingerprint" : "79155c0fe21eaffc8ab10d65c25905ac556ee0705c30d5f34a75745c6aedecee", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/SeniorLifestyle1/744000132264237-administrative-assistant", "externalId" : "744000132264237", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Snellville", "state" : "Georgia", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "33.8573280,-84.0199108" } ], "locationText" : "Snellville, Georgia, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "entry", "coreResponsibilities" : "Answer telephones, Handle requests, Perform administrative tasks, Input information into computer, Maintain resident files, Verify file information, Substitute van driver, Assist in rent collection, Assist in fee collection, Assist in rent deposit, Assist in fee deposit, Assist in hiring, Assist in training, Assist in onboarding new team members, Act as assistant to Executive Director, Act as assistant to Business Office Manager", "communicationSkills" : "Professional communication", "qualificationsBasic" : "Valid Driver's License, Professional communication, Active listening skills, Flexibility, Willingness to help", "qualificationsPreferred" : "Previous administrative experience, Previous hospitality experience", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Do you have HEART? We are looking for individuals who can embrace our mission to purposely brighten and enrich the lives of those we serve with HEART; Hospitality, Excellence, Appreciation, Respect & Teamwork. In this role you will be responsible for assisting with day-to-day operational and administrative tasks. * Responsible for answering telephones and handling requests to extent that knowledge and ability allow. * Responsible for administrative tasks, including imputing info into the computer. * Responsible for maintaining resident files, including verifying all info within the file. * Act as substitute van driver when necessary. * Assist in collection, recording, and depositing rent payments and other fees. * Assist in hiring, training, and onboarding new team members. * Act as assistant to the Executive Director and Business Office Manager. ## Qualifications * No experience required, but previous administrative/hospitality experience is a plus. * You currently have a valid Driver’s License. * You are able to professionally communicate and listen to residents, guests, and coworkers. * You are flexible and eager to help out wherever you can. ## Additional Information Senior Lifestyle offers a comprehensive benefits plan to eligible team members including health, dental, vision, retirement benefits, short-term disability, long-term disability, and paid time off. All Senior Lifestyle positions are eligible to use DailyPay, an application that allows you to access your earned but unpaid wages before your next payday. Senior Lifestyle requires that all employees provide proof of COVID-19 vaccination unless exempt due to medical, religious, or personal beliefs. Government requirements or exclusions may apply. Hourly wage from $24 to $26 per hour.", "summaryDescription" : "Administrative Assistant at Senior Lifestyle. Answer telephones. Handle requests", "postedDate" : "2026-06-15T18:49:20.000", "createdAt" : "2026-06-15T23:41:51.145", "lastUpdated" : "2026-06-16T08:07:46.717", "ingestTimestamp" : "2026-06-15T23:41:51.145", "mongoId" : "6a305568f292fd229cf1f3cf", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 49920, "salaryAnnualMax" : 54080, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.8888889, "_score" : 554.76715, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.92 }, { "id" : "6a2eac7c74d8ee00a0e66a41", "title" : "Personal Assistant", "company" : "Office for Students", "industry" : "Government", "salary" : { "min" : 32946.0, "max" : 33705.0, "currency" : "GBP", "frequency" : "yearly", "is_estimated" : false }, "location" : "Bristol", "locations" : [ "Bristol", "United Kingdom" ], "timestamp" : "2026-06-15T23:56:44.058", "fingerprint" : "6401fb63c34aaba26f4e3f481a07d058ae1b416c42c80091980ea4e71be6e18d", "source" : "workday", "language" : "en", "applyUrl" : "https://ofs.wd3.myworkdayjobs.com/External_Career_Site/job/Bristol/Personal-Assistant_R0001529-1", "externalId" : "R0001529", "industryFunction" : { }, "locationPoint" : "42.55891,-88.04925", "structuredLocations" : [ { "city" : "Bristol", "country" : "United Kingdom", "continent" : "eu", "source" : "llm", "workMode" : "hybrid", "geo" : "51.4538022,-2.5972985" } ], "locationText" : "Bristol, United Kingdom", "employmentType" : "FULL_TIME", "coreResponsibilities" : "Deliver high quality administrative support, Manage diary and mailbox, Manage meeting logistics, Arrange travel, Manage correspondence, Ensure chair is well prepared, Anticipate chair's needs, Ensure diary detail is correct, Prioritise day packs, Ensure papers and briefings are available, Handle internal and external queries, Respond to queries autonomously, Accurately represent views of the chair, Maintain administrative systems, Maintain databases, Build effective working relationships, Handle sensitive information with discretion, Support in meetings, Draft agendas, Circulate agendas, Draft minutes, Circulate minutes, Follow up on outstanding actions, Maintain understanding of chief executive's priorities, Prioritise chief executive's time, Prioritise team's work, Escalate risks, Demonstrate commitment to continuous improvement, Identify improvements to administrative systems, Progress improvements to team ways of working, Provide project support, Deliver tasks on chair's behalf, Work closely with chief executive's office", "teamCollaboration" : "Wider private office; Wider executive team; Chief executive's office", "domainKnowledge" : "Higher education sector", "domainList" : [ "higher-education-sector" ], "domainSpecificKnowledge" : [ "Higher education sector" ], "toolProficiency" : [ "Microsoft Office" ], "qualificationsBasic" : "Written and verbal communication skills, Ability to work accurately in a fast-paced environment, Ability to take initiative, Ability to exercise judgement, Ability to make effective decisions, Organisational skills, Ability to prioritise efficiently, Ability to juggle multiple tasks, Resourceful in resolving scheduling conflicts, Resourceful in addressing operational challenges, Highly proficient with Microsoft Office, Managing information in a hybrid team", "qualificationsPreferred" : "Experience with complex stakeholders, Previous experience supporting a senior leader", "remoteFriendly" : true, "workSiteFlexibility" : "Hybrid", "rawDescription" : "Personal Assistant **Personal Assistant to the chair in the Chief Executive and Chair’s Private Office** **Salary: £32,946 - £****33,705** **Plus generous** **Civil Service defined benefit pension** **Location: Bristol** **About us** The Office for Students (OfS) is the independent regulator of higher education in England. We aim to ensure that every student, whatever their background, has a fulfilling experience of higher education that enriches their lives and careers. The Chief Executive’s Office plays a critical role in the running of the OfS. Our purpose is to get the best out of our leadership and organisation, to enhance our reputation and deliver for students. Our team provides an excellent private office service to the OfS chief executive (CE) and chair, and ensures that business critical work is delivered on their behalf. We are also responsible for keeping internal processes running smoothly and ensuring the wider executive team work together effectively. Our work is varied, fast paced and impacts numerous stakeholders across the OfS and wider higher education sector. **About the role** The Personal Assistant (PA) is a key role in our team, providing high quality, effective and proactive support to the chair. You will be accountable for managing the chair’s diary, correspondence and travel, as well as ensuring they have everything they need to work effectively. You will also provide administration and project support when required within the wider private office. The successful candidate will be exceptionally organised, have a keen eye for detail and be able to keep many plates spinning. You’ll be calm and controlled under pressure, have excellent judgement and confident in helping other team members to prioritise. This is an exciting role at the centre of the organisation, working directly with the chair in a dynamic and fast paced private office team. You will be responsible for: * Delivering high quality administrative support, including diary and mailbox management, meeting logistics, arranging travel and managing correspondence. * Ensuring the chair is well prepared for each day, anticipating their needs and ensuring all diary detail is correct, day packs are prioritised and up to date, and papers and briefings are available on time and in the correct format. * Handling and responding to internal and external queries effectively, autonomously, and accurately representing views of the chair. * Maintaining administrative systems and databases, in line with organisation-wide policies where appropriate, to enable effective team working and information management. * Building effective working relationships with external stakeholders and maintaining the highest standards of professional and effective communication, while handling sensitive information with discretion. * Supporting in meetings where required, drafting and circulating agendas and minutes promptly, and following up efficiently and robustly on outstanding actions. * Maintaining a strong understanding of the chief executive’s priorities and the wider context in which the OfS operates, to effectively prioritise the chief executive’s time and the work of the team, while effectively escalating risks. * Demonstrating a commitment to continuous improvement, identifying and progressing improvements to administrative systems and team ways of working. * Providing project support and delivering tasks as required on the chair’s behalf, working closely with other members of the chief executive’s office. **About you** **Essential** * Strong written and verbal communication skills, with the ability to work effectively with internal and external stakeholders at all levels. * Ability to work accurately in a fast-paced environment and deliver to a high standard under pressure, with a keen attention to detail. * Ability to take the initiative, exercise judgement and make effective decisions aligned with the strategic priorities of a senior leader. * Strong organisational skills, with the ability to prioritise efficiently and juggle multiple tasks in the face of competing demands. * Resourceful in resolving scheduling conflicts and addressing operational challenges. * Highly proficient with Microsoft Office (or equivalent software suite) and managing information in a hybrid team. **Desirable** * Experience of working in an environment with a complex range of internal and external stakeholders with competing interests. * Previous experience of supporting a senior leader. **Reasonable adjustments** We are committed to ensuring our recruitment process is accessible to everyone. If you require any reasonable adjustments to support you through the application stage, please contact us at recruitmentteam@officeforstudents.org.uk and we will be happy to help. **Working for us** The OfS regulates the higher education sector on behalf of all students. We value diversity and the wealth of perspectives, experience and ideas that it brings to our work, and we strive to embed equality of opportunity in everything we do. We recruit based on fair and open competition and welcome applications from candidates regardless of age, disability, race and ethnicity, gender reassignment, marriage and civil partnership, pregnancy and maternity, religion or belief, sex and sexual orientation. Flexibility is important to the OfS, as we recognise that it can enable people to work more effectively. A set of organisation-wide principles shape our approach to flexible and hybrid working, which our teams then use as guidance on how they deliver their business goals. This would usually mean working from the office for two or three days in a typical week. Closing date for applications: **Noon Wednesday 24 June 2026** Interviews: From 29 June**2026** For information: the OfS does not hold a UK Visa & Immigration (UKVI) Skilled Worker Sponsor Licence.", "summaryDescription" : "Personal Assistant at Office for Students. Deliver high quality administrative support. 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We are looking for individuals who can embrace our mission to purposely brighten and enrich the lives of those we serve with HEART; Hospitality, Excellence, Appreciation, Respect & Teamwork. In this role you will be responsible for assisting with day-to-day operational and administrative tasks. * $17.00 Hr - 40 Hr/W - 8:30 am to 5:00 pm * Works on Saturdays and Sundays * Responsible for answering telephones and handling requests to extent that knowledge and ability allow. * Responsible for administrative tasks, including imputing info into the computer. * Assist in leasing apartments. * Responsible for maintaining resident files, including verifying all info within the file. * Act as substitute van driver when necessary. * Assist in collection, recording, and depositing rent payments and other fees. ## Qualifications * No experience required, but previous administrative/hospitality experience is a plus. * You currently have a valid Driver’s License. * You are able to professionally communicate and listen to residents, guests, and coworkers. * You are flexible and eager to help out wherever you can. ## Additional Information Senior Lifestyle offers a comprehensive benefits plan to eligible team members including health, dental, vision, retirement benefits, short-term disability, long-term disability, and paid time off. All Senior Lifestyle positions are eligible to use DailyPay, an application that allows you to access your earned but unpaid wages before your next payday. Senior Lifestyle requires that all employees provide proof of COVID-19 vaccination unless exempt due to medical, religious, or personal beliefs. Government requirements or exclusions may apply.", "summaryDescription" : "Administrative Assistant at Senior Lifestyle. Answer telephones. Handle requests", "postedDate" : "2026-06-15T16:20:05.000", "createdAt" : "2026-06-15T23:41:20.127", "lastUpdated" : "2026-06-16T12:07:12.525", "ingestTimestamp" : "2026-06-15T23:41:20.127", "mongoId" : "6a305568f292fd229cf1f3d4", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 35360, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.8888889, "_score" : 551.86633, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.9 }, { "id" : "6a306462f292fd229cfa15bf", "title" : "Administrative Coordinator", "company" : "University of Notre Dame", "industry" : "Higher Education", "salary" : { "min" : 52000.0, "max" : 78000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Administrative Coordinator in Notre Dame, Indiana, adjusted for mid-seniority in the education industry." }, "location" : "Notre Dame, IN, United States", "locations" : [ "Notre Dame", "IN", "United States" ], "timestamp" : "2026-06-16T09:57:26.346", "fingerprint" : "a4497f88860236e7527ce6c3fd6bcb5dec32dc2a8afac9b317f33ef15f972824", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/UniversityOfNotreDame/3743990013620755-administrative-coordinator-medieval-institute", "externalId" : "3743990013620755", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Notre Dame", "state" : "Indiana", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "41.7045677,-86.2382203" } ], "locationText" : "Notre Dame, Indiana, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "experienceMinYears" : 2, "experienceMaxYears" : 5, "experienceLevel" : "mid", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning" ], "hardSkillsList" : [ "Operational metrics" ], "hardSkills" : [ { "name" : "Operational metrics", "level" : "intermediate" } ], "majorSkills" : "Process management, Coordination, Planning", "majorSkillsList" : [ "Process management", "Coordination", "Planning" ], "coreResponsibilities" : "Coordinate departmental activities, Manage office operations, Schedule meetings and appointments, Prepare reports and presentations, Assist with budget management, Maintain records and databases, Support event planning, Liaise with vendors and external partners, Implement process improvements, Track operational metrics", "teamCollaboration" : "Cross-functional teams; Departmental staff; External stakeholders", "projectManagementSkills" : [ "Process improvement", "Resource planning" ], "domainKnowledge" : "University operations", "domainList" : [ "university-operations" ], "domainSpecificKnowledge" : [ "University operations" ], "toolProficiency" : [ "Microsoft Office Suite", "Google Workspace" ], "communicationSkills" : "Report preparation; Presentation delivery", "documentationSkills" : "Record maintenance; Database management", "innovationCreativity" : "Process improvements", "outcomesObjectives" : "Ensure efficient office operations; Support departmental goals", "qualificationsBasic" : "Bachelor's degree, 3 years of administrative experience", "qualificationsPreferred" : "Experience with university systems, Experience with event planning", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "The [University of Notre Dame](https://www.nd.edu/) is more than a workplace! We are a vibrant, mission-driven community where every employee is valued and supported. Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person—mind, body, and spirit. Here, you will find a deep sense of belonging, a culture that prioritizes well-being, and the opportunity to grow your career while being a force for good in the world. Whether contributing to world-class research, shaping the student experience, or supporting the University’s mission in other ways, you will be part of a dedicated team working to make a meaningful impact on campus and beyond. At Notre Dame, your work matters, and so do you! The Medieval Institute is seeking an organized, collaborative, and detail-oriented Administrative Coordinator to support the daily operations of a vibrant academic unit. This position plays a central role in graduate program administration, budget support, course scheduling, office management, and communications while serving as a key resource for faculty, students, alumni, and university partners. Working closely with the Director and Associate Director, the Administrative Coordinator helps ensure efficient Institute operations, exceptional student support, and successful academic programming. About the Institute The Medieval Institute at the University of Notre Dame is the nation’s largest and most prestigious center for the study of the Middle Ages. Bringing together more than fifty faculty fellows from thirteen academic departments, the Institute supports internationally recognized research, hosts leading scholars through conferences and lectures, and offers exceptional graduate and undergraduate programs. With an unparalleled library and growing manuscript collection, the Institute explores the medieval roots of modern society through scholarship, teaching, and community engagement. Key Responsibilities Graduate Program Administration * Maintain confidential electronic and paper records for 25–35 graduate students. * Process leaves of absence, withdrawals, credit transfers, fellowships, stipends, tuition awards, and student employment appointments. * Assist students with registration, enrollment overrides, expenses, and program-related activities. * Coordinate Ph.D. exams, dissertation defenses, proposal defenses, and Medieval Latin and Greek examinations. * Track student academic progress and support graduate placement and job market activities. * Prepare graduation lists and verify degree completion requirements. * Maintain graduate student directories, placement records, and alumni information. * Manage graduate admissions processes through SLATE, including application review support and applicant communications. * Provide graduate program data and reports for Institute leadership, the Dean’s Office, and the Graduate School. Course Planning & Academic Support * Coordinate semester course scheduling and CourseLeaf submissions. * Collaborate with academic departments to identify and cross-list courses. * Prepare course schedule summaries and ensure compliance with institutional deadlines. * Update course information and related content on the Medieval Institute website. Administration & Director Support * Provide direct administrative support to the Director and Associate Director. * Manage the Director’s calendar, appointments, meetings, and travel-related arrangements. * Draft and distribute Institute communications and announcements. * Maintain Google Groups and other departmental communication lists. * Coordinate office procedures and maintain departmental records. * Serve as the primary point of contact for visitors, students, faculty, and external constituents. Budget & Financial Support * Assist with budget administration and account management. * Reconcile ledger expenses and supporting documentation. * Track expenditures and prepare account reports as requested. * Assist faculty, staff, and students with expense reimbursements, travel expenses, and conference-related expenditures. * Maintain budget tracking spreadsheets and related financial records. Events & Program Support * Coordinate three major receptions and community events annually. * Manage event logistics, including room reservations, catering, materials, and communications. * Support Institute meetings, guest visits, and special events throughout the academic year. Office Operations & Facilities * Manage office supplies, mail services, keys, and access to Institute spaces. * Process invoices, service requests, and work orders. * Maintain shared office resources and administrative systems. Student Employee Supervision * Recruit, hire, train, schedule, and supervise undergraduate student employees. * Approve and monitor student worker assignments and performance. ## Qualifications Education & Experience: * Bachelor’s degree with 3-4 years of related experience Skills: * Excellent organizational skills and attention to detail * Strong interpersonal, customer service, and communication skills * Ability to prioritize multiple responsibilities and work independently * Demonstrated discretion in handling confidential information * Proficiency with Microsoft Word, Excel, and Google Workspace applications * Experience with financial tracking, reconciliation, or accounting processes * Proficiency with Adobe Acrobat Pro ## Additional Information Application Deadline to Apply : June 29, 2026 Hiring Pay Range :Up to $23/hour Required Application Materials : A resume and cover letter are required to be considered for this position. Please upload both documents in the Attachments section of your application. The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, genetic information, or age in employment. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and complies with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a). We strongly encourage applications from candidates attracted to a university with a Catholic identity.", "summaryDescription" : "Administrative Coordinator at University of Notre Dame. Skills: Process management, Coordination, Planning. Coordinate departmental activities. 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We are a vibrant, mission-driven community where every employee is valued and supported. Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person—mind, body, and spirit. Here, you will find a deep sense of belonging, a culture that prioritizes well-being, and the opportunity to grow your career while being a force for good in the world. Whether contributing to world-class research, shaping the student experience, or supporting the University’s mission in other ways, you will be part of a dedicated team working to make a meaningful impact on campus and beyond. At Notre Dame, your work matters, and so do you! The Medieval Institute is seeking an organized, collaborative, and detail-oriented Administrative Coordinator to support the daily operations of a vibrant academic unit. This position plays a central role in graduate program administration, budget support, course scheduling, office management, and communications while serving as a key resource for faculty, students, alumni, and university partners. Working closely with the Director and Associate Director, the Administrative Coordinator helps ensure efficient Institute operations, exceptional student support, and successful academic programming. About the Institute The Medieval Institute at the University of Notre Dame is the nation’s largest and most prestigious center for the study of the Middle Ages. Bringing together more than fifty faculty fellows from thirteen academic departments, the Institute supports internationally recognized research, hosts leading scholars through conferences and lectures, and offers exceptional graduate and undergraduate programs. With an unparalleled library and growing manuscript collection, the Institute explores the medieval roots of modern society through scholarship, teaching, and community engagement. Key Responsibilities Graduate Program Administration * Maintain confidential electronic and paper records for 25–35 graduate students. * Process leaves of absence, withdrawals, credit transfers, fellowships, stipends, tuition awards, and student employment appointments. * Assist students with registration, enrollment overrides, expenses, and program-related activities. * Coordinate Ph.D. exams, dissertation defenses, proposal defenses, and Medieval Latin and Greek examinations. * Track student academic progress and support graduate placement and job market activities. * Prepare graduation lists and verify degree completion requirements. * Maintain graduate student directories, placement records, and alumni information. * Manage graduate admissions processes through SLATE, including application review support and applicant communications. * Provide graduate program data and reports for Institute leadership, the Dean’s Office, and the Graduate School. Course Planning & Academic Support * Coordinate semester course scheduling and CourseLeaf submissions. * Collaborate with academic departments to identify and cross-list courses. * Prepare course schedule summaries and ensure compliance with institutional deadlines. * Update course information and related content on the Medieval Institute website. Administration & Director Support * Provide direct administrative support to the Director and Associate Director. * Manage the Director’s calendar, appointments, meetings, and travel-related arrangements. * Draft and distribute Institute communications and announcements. * Maintain Google Groups and other departmental communication lists. * Coordinate office procedures and maintain departmental records. * Serve as the primary point of contact for visitors, students, faculty, and external constituents. Budget & Financial Support * Assist with budget administration and account management. * Reconcile ledger expenses and supporting documentation. * Track expenditures and prepare account reports as requested. * Assist faculty, staff, and students with expense reimbursements, travel expenses, and conference-related expenditures. * Maintain budget tracking spreadsheets and related financial records. Events & Program Support * Coordinate three major receptions and community events annually. * Manage event logistics, including room reservations, catering, materials, and communications. * Support Institute meetings, guest visits, and special events throughout the academic year. Office Operations & Facilities * Manage office supplies, mail services, keys, and access to Institute spaces. * Process invoices, service requests, and work orders. * Maintain shared office resources and administrative systems. Student Employee Supervision * Recruit, hire, train, schedule, and supervise undergraduate student employees. * Approve and monitor student worker assignments and performance. ## Qualifications Education & Experience: * Bachelor’s degree with 3-4 years of related experience Skills: * Excellent organizational skills and attention to detail * Strong interpersonal, customer service, and communication skills * Ability to prioritize multiple responsibilities and work independently * Demonstrated discretion in handling confidential information * Proficiency with Microsoft Word, Excel, and Google Workspace applications * Experience with financial tracking, reconciliation, or accounting processes * Proficiency with Adobe Acrobat Pro ## Additional Information Application Deadline to Apply : June 29, 2026 Hiring Pay Range :Up to $23/hour Required Application Materials : A resume and cover letter are required to be considered for this position. Please upload both documents in the Attachments section of your application. The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, genetic information, or age in employment. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and complies with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a). We strongly encourage applications from candidates attracted to a university with a Catholic identity.", "summaryDescription" : "Administrative Coordinator at University of Notre Dame. Skills: Process management, Coordination, Planning. Manage daily office operations. Coordinate departmental activities", "postedDate" : "2026-06-15T15:20:43.000", "createdAt" : "2026-06-16T03:35:05.802", "lastUpdated" : "2026-06-16T12:42:30.050", "ingestTimestamp" : "2026-06-16T03:35:05.802", "mongoId" : "6a309598f292fd229c0cc624", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 52000, "salaryAnnualMax" : 78000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Operational metrics", "Process management", "Coordination", "Planning", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement", "Process improvement", "Event planning", "University operations", "Microsoft Office Suite", "Google Workspace" ], "skillCount" : 14, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 1.0, "_score" : 551.0948, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Education", "llmIndustryConfidence" : 0.95 }, { "id" : "6a21ad3674d8ee00a0cc255f", "title" : "Supervisor/a de turno de mantenimiento industrial, RME", "company" : "Amazon Spain Fulfillment, S. L. U.", "industry" : "Fulfillment Operations Management, Real Estate/facilities, fulfillment ops", "salary" : { "min" : 45000.0, "max" : 65000.0, "currency" : "EUR", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "The estimation is based on the market baseline for a Lead Senior Industrial Maintenance Shift Supervisor in Figueres, Spain, with adjustments for company size and industry." }, "location" : "Figueres, Catalonia, ESP", "locations" : [ "Figueres, Catalonia, ESP" ], "timestamp" : "2026-06-15T01:05:22.376", "fingerprint" : "fb38c8a71a9f90cc99378817de63b413accd760155302be33580e3533dfde77c", "source" : "amazon", "language" : "es", "applyUrl" : "https://account.amazon.jobs/jobs/10439878/apply", "externalId" : "9eb85589-6dd8-4c8c-8d5b-c8b62397aedf", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Figueres", "state" : "Catalonia", "country" : "Spain", "continent" : "eu", "source" : "llm", "workMode" : "onsite", "geo" : "42.2666314,2.9638434" } ], "locationText" : "Figueres, Catalonia, Spain", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "Senior", "technicalSkills" : "Scada", "professionalSkills" : [ "Mantenimiento industrial", "Ingeniería de mantenimiento", "Fiabilidad" ], "hardSkillsList" : [ "Mantenimiento preventivo", "Resolución de problemas" ], "softSkillsList" : [ "Liderazgo" ], "hardSkills" : [ { "name" : "Mantenimiento preventivo", "level" : "intermediate" }, { "name" : "Resolución de problemas", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Liderazgo" } ], "majorSkills" : "Mantenimiento industrial, Gestión de personal, Mejora de procesos", "majorSkillsList" : [ "Mantenimiento industrial", "Gestión de personal", "Mejora de procesos" ], "coreResponsibilities" : "Aplicar mejores prácticas en uso seguro de equipos, Supervisar personal para garantizar procesos, Garantizar rendimiento de dispositivos, Programar revisiones adicionales, Supervisar personal técnico de turno, Apoyar desarrollo de personal técnico, Resolver problemas en equipos, Reducir tiempos de detención de operaciones, Mejorar sistemas, Homogeneizar procesos en red UE, Supervisar procesos para cumplimiento normativo, Garantizar mantenimiento preventivo, Proponer mejoras para incrementar eficiencia, Implantar cambios en centros UE, Supervisar procesos con Scada, Colaborar con supervisor directo en tareas administrativas, Asegurar que personal cuenta con material necesario, Asegurar que material funciona perfectamente", "teamCollaboration" : "Supervisar al personal; Colaborar con supervisor directo", "projectManagementSkills" : [ "Gestión de procesos" ], "domainKnowledge" : "Mantenimiento industrial; Sistemas de control PLC", "domainList" : [ "mantenimiento-industrial", "sistemas-de-control-plc" ], "domainSpecificKnowledge" : [ "Mantenimiento industrial", "Sistemas de control PLC" ], "toolProficiency" : [ "Scada" ], "communicationSkills" : "Español avanzado", "continuousLearning" : "Progresar profesionalmente", "innovationCreativity" : "Identificar formas nuevas y más eficientes de trabajar; Encontrar formas de mejorar constantemente los sistemas", "problemSolvingSkills" : "Resolución de problemas", "specialRequirements" : "Trabajar por turnos, Incluir fines de semana, Incluir noches", "outcomesObjectives" : "Reducir tiempos de detención de operaciones; Procesar paquetes lo antes posible; Incrementar eficiencia y productividad; Aumentar tiempo de actividad de equipos", "qualificationsBasic" : "Título de bachillerato, Experiencia previa en dirección técnica, Experiencia eléctrica y mecánica, Experiencia en automatización o equipos de manipulación de materiales, Nivel avanzado de español, Conocimientos básicos de inglés", "qualificationsPreferred" : "Experiencia con multitud de contratistas, Entiende sistemas de control PLC, Entiende requisitos normativos, Experiencia en sistemas de mantenimiento proactivo, Experiencia en registro de tareas reactivas, Titulación universitaria técnica, de operaciones o administración", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Nuestro equipo de RME de ingenieros de mantenimiento y fiabilidad son una pieza clave del compromiso de Amazon con la innovación. Este equipo se asegura de que las herramientas y tecnologías que utilizamos evolucionen y se adapten a los cambios al mismo ritmo que Amazon. Como técnico/a sénior de ingeniería de mantenimiento y fiabilidad, nos ayudarás a ir siempre un paso por delante, adoptando las últimas tecnologías e identificando formas nuevas y más eficientes de trabajar. En este puesto, prestarás especial atención a nuestros procesos para ayudar a cumplir los exigentes estándares por los que nos regimos y pondrás en marcha mejoras para continuar avanzando. Key job responsibilities - Aplicar las mejores prácticas en el uso seguro de los equipos y supervisar al personal para garantizar que todos siguen los procesos correctamente. - Garantizar el rendimiento de los dispositivos mediante comprobaciones visuales, controles de estado y tareas de mantenimiento preventivo, y programar revisiones adicionales cuando sea necesario. - Supervisar al personal técnico que esté de turno para apoyar su desarrollo y actuar como primer punto de contacto para los/las ingenieros/as de mantenimiento y fiabilidad. - Resolver problemas en los equipos para reducir los tiempos en los que las operaciones se detienen, para que se puedan procesar los paquetes lo antes posible. - Ayudar a encontrar formas de mejorar constantemente los sistemas y homogeneizar los procesos en toda la red de la UE. A day in the life En cada turno, estarás al frente de un equipo asegurándote de que todos sus integrantes cuentan con el material necesario y de que este funcione perfectamente. Eso implica la supervisión de los procesos para velar por el cumplimiento de las normativas y políticas, así como garantizar que se lleva a cabo el mantenimiento preventivo pertinente para aumentar el tiempo de actividad de los equipos. A partir de lo que observes en tus turnos, propondrás mejoras destinadas a incrementar la eficiencia y la productividad de nuestros sistemas y, más adelante, implantarás dichos cambios en todos nuestros centros de la UE. También deberás emplear herramientas como Scada, para supervisar los procesos a fin de garantizar su rendimiento, además de colaborar estrechamente con tu supervisor directo en las tareas administrativas. Tu lugar de trabajo estará en uno de nuestros centros operativos. Trabajarás por turnos, lo que pueden incluir algunos fines de semana y noches. A medida que vayas ganando experiencia en este sector tan fascinante de Amazon, podrás progresar hacia puestos más sénior. About the team Nuestro equipo de ingenieros de mantenimiento y fiabilidad (RME) se encarga de que nuestros sistemas funcionen a pleno rendimiento. Nos caracterizamos por nuestra gran aptitud técnica y nuestra excelente capacidad para el trabajo en equipo, liderados por unos responsables con gran experiencia. Nuestro trabajo comprende el mantenimiento, la reparación y la solución de problemas relacionados con los equipos en toda nuestra red mundial de centros de distribución. El equipo cuenta con una serie de perfiles de dirección que se encargan de supervisar el desarrollo de tecnologías fascinantes, algunas de las cuales solo existen en Amazon. Nuestro equipo se ocupa de la mayoría de los aspectos técnicos de Amazon, desempeñando tareas que van desde la instalación de sistemas automatizados de embalaje hasta la supervisión del mantenimiento general de un centro o la reparación de equipos clave de distribución. Esto incluye adaptar los edificios a la legislación vigente, para que todo el personal esté seguro y nuestras instalaciones funcionen con la mayor eficiencia posible. El equipo de RME, al igual que ocurre en otros departamentos de Amazon, ofrece numerosas oportunidades de progresar profesionalmente. Todo nuestro trabajo gira en torno a reducir los periodos de inactividad en los centros de operaciones cruciales de Amazon, para que los clientes reciban sus pedidos a tiempo. Con frecuencia, trabajamos de madrugada o a altas horas de la noche para poder realizar las tareas de mantenimiento ocasionando las mínimas molestias, por lo que hacemos turnos nocturnos. Si descubrimos que hay una forma mejor de hacer algo, tenemos la capacidad y la posibilidad de desarrollar e introducir procesos totalmente nuevos o tecnología punta, como Amazon Robotics y nuestro clasificador de artículos complejos. Basic Qualifications: - Título de bachillerato. - Experiencia previa relevante en un puesto de dirección técnica. - Experiencia relevante en disciplinas tanto eléctricas como mecánicas. - Experiencia relevante en el área de la automatización o con equipos de manipulación de materiales. - Nivel avanzado de español, tanto oral como escrito, y conocimientos básicos del inglés. Preferred Qualifications: - Los requisitos deseables son un plus, pero no son obligatorios para solicitar el puesto. Si cumples los requisitos básicos mencionados, nos encantaría conocerte. - Experiencia en entornos con multitud de contratistas y en diferentes ubicaciones en la interacción con multitud de contratistas y diferentes ubicaciones. - Entiendes los sistemas de control basados en PLC y los requisitos normativos. - Experiencia en el manejo de sistemas informáticos que permiten planificar el mantenimiento proactivo y registrar las tareas reactivas. - Titulación universitaria, preferentemente en una disciplina técnica, de operaciones o administración de empresas. Amazon is an equal opportunities employer. We believe passionately that employing a diverse workforce is central to our success. We make recruiting decisions based on your experience and skills. We value your passion to discover, invent, simplify and build. Protecting your privacy and the security of your data is a longstanding top priority for Amazon. Please consult our Privacy Notice ( https://www.amazon.jobs/en/privacy_page ) to know more about how we collect, use and transfer the personal data of our candidates. Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.", "summaryDescription" : "Supervisor/a de turno de mantenimiento industrial, RME at Amazon Spain Fulfillment, S. L. U.. Skills: Mantenimiento industrial, Gestión de personal, Mejora de procesos. Aplicar mejores prácticas en uso seguro de equipos. 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Collaborate with employees", "domainKnowledge" : "Cannabis regulations; Cannabis industry; Cannabinoids; Endocannabinoid system; Cannabis therapies", "domainList" : [ "cannabis-regulations", "cannabis-industry", "cannabinoids", "endocannabinoid-system", "cannabis-therapies" ], "domainSpecificKnowledge" : [ "Cannabis regulations", "Cannabis industry", "Cannabinoids", "Endocannabinoid system", "Cannabis therapies" ], "toolProficiency" : [ "POS systems", "Word processing software", "Database management software", "Spreadsheet applications", "Email" ], "communicationSkills" : "Verbal communication; Written communication", "continuousLearning" : "Continuously learn about cannabis", "specialRequirements" : "Move about the dispensary, Remain in stationary position, Converse and communicate, Operate point of sale system, Operate computer, Operate office machinery, Prepare patient and customer orders, Move inventory and materials, Inspect and receive detailed information, Move inventory and materials weighing up to 30 pounds, Work outdoors in varying weather conditions, Exposure to cannabis", "qualificationsBasic" : "At least one year of customer service, Meet scheduling and availability requirements, Must have reliable, responsible, and dependable attendance, Must be 21 years or older, Must pass all required background checks, Possess valid driver’s license or state ID, Must be and remain compliant with all legal or company regulations", "qualificationsPreferred" : "Specialty, customer-facing retail experience, Prior cannabis experience", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "The Role RISE Personal Care Specialists engage in one-on-one interactions with patients and/or customers from the time they enter the retail area until they check out and exit the store. Our ideal Personal Care Specialist candidate should be friendly and upbeat, much like a barista in your favorite coffee shop. Our incredible Personal Care Specialists are Green Thumb’s secret to success—they connect each unique patient and/or customer with just the right product and method of consumption for their needs. The Personal Care Specialist is a master of our menu and knows exactly how to help anyone who walks through the dispensary’s doors. Responsibilities Engage with and assist patients and/or customers in a customer-facing, intimate retail environment Play an active part in patients' and/or customers' education on products, methods of consumption, and safety as part of patient interaction Utilize product and consumption-method knowledge to recommend a safe and effective regimen suited to each patient and/or customer’s needs. Responsible for remaining up to date on product knowledge. Promote a work environment that is positive, communicative, patient and/or customer-oriented Assist in verifying order deliveries for accuracy Provide necessary support to the management team to ensure retail store operations run smoothly, properly, and in compliance with the applicable rules and regulations, including daily activities, maintenance, and patient information for any reported issues and/or complaints Ensure local and state cannabis regulations are properly enforced and upheld Ensure sales floor is properly stocked and presence of the store is well maintained and compliant Maintenance of hard copy files as required Follow security measures and safety compliance procedures Complete duties at assigned workstations, as determined by management, during scheduled shifts including: Front of House: Check In, Sales Floor, POS (Kiosk, In-Store, Pre-Order), Curbside, Roll Thru Back of House: Fulfillment, Receiving, Replenishment, Inventory Counts Maintenance: Uphold cleanliness, safety, and presentation standards throughout the dispensary Other duties as assigned Qualifications At least one year of customer service experience; preference for candidates with specialty, customer-facing retail experience Meet the scheduling and availability requirements (i.e., ability to work a schedule inclusive of varying shifts such as mornings, days, nights, and weekends) to meet business needs Must have reliable, responsible, and dependable attendance Must be 21 years or older Must pass all required background checks including state-specific cannabis employment requirements Possess valid driver’s license or state ID Must be and remain compliant with all legal or company regulations for working in the cannabis industry Prior cannabis experience not required Additional Requirements Must have the ability to perform the following tasks for prolonged periods of time (i.e., up to the duration of a scheduled shift or workday) Move about the dispensary to fulfill work assignments and assist patients and/or customers in various locations of the dispensary Remain in a stationary position, if required, to meet the needs of the business Converse and communicate with individuals and groups of people directly Operate point of sale system, computer, and other office productivity machinery to use online programming and software including word processing, database management, spreadsheet applications and email Prepare patient and/customer orders by moving and placing products Inspect and receive detailed information, such as patients' and/or customers' dates of birth, in-store or online orders, or inquiries Move inventory and materials weighing up to 30 pounds independently Position self to move inventory and materials in storage areas Skills Consistent demonstration of excellent customer service skills Desire to continuously learn (more) about cannabis, cannabinoids, and the endocannabinoid system, GTI products, and cannabis therapies – previous knowledge preferred Ability to establish and maintain effective working relationships with all employees Ability to listen well and effectively communicate, both verbally and in writing, with various audiences Previous experience with POS systems Understanding of applicable cannabis laws and regulations, safety regulations, local municipal codes and organizational rules, and standard operating procedures Employee must be able to follow instructions as directed and incorporate constructive criticism from managers Operate with a high level of professionalism and integrity, including dealing with confidential information and complying with HIPAA requirements. Working Conditions Patient and/or customer-facing environment Ability to work outdoors in varying and sometimes adverse weather conditions Exposure to cannabis and/or allergens that might be present in an environment where cannabis is present and prevalent Our Mission: To promote well-being through the power of cannabis. We’re humble—We prefer quiet confidence and don’t shout about our success. We’re hardworking—We put our heads down and get the job done. We’re grateful—Working in our industry is a privilege and an act of service. We’re transparent—Honest and open communication keeps us healthy as an organization. We’re collaborative—And believe good ideas can come from anywhere. We have a growth mindset—One that’s grounded in well-being. At GTI we believe that our corporate community should be a reflection of the communities we serve. We are dedicated to fostering an inclusive culture that celebrates diversity across race, sex, age, gender identity, sexual orientation, disability, nationality, religion, experience, and thought—not only because it is right, but because it makes us better. Our mission—the right to wellness—informs our commitment to champion economic opportunities in communities disproportionately affected by the war on drugs through employment and community involvement. GTI is proud to be an equal opportunity workplace. We can't wait to meet you.", "summaryDescription" : "Personal Care Specialist at Green Thumb. Skills: Customer engagement, Product recommendation, Cannabis knowledge. Engage with and assist patients and/or customers. 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Are you looking for a meaningful career, where you can make a difference in the lives of others—and yours as well? At BAYADA, we seek people who share our passion for caring and are committed to helping people live their best lives at home. As a member of our personal care and companionship team, you will do truly meaningful work—and be valued, respected, and heard. While you support clients one-on-one with activities of daily living, we’ll support you with training, flexibility, and a team dedicated to creating a great employee experience. We are currently recruiting for a Home Health Aide (HHA) to reliably serve patients in the following counties: Wilmington Castle Hayne Wrightsville Beach Leland What you’ll do: Following a written plan of care by a registered nurse, you’ll provide personal care services, household support, and companion care (homemaker) services to help adults stay safe and independent at home. As a BAYADA HHA, you’ll have the opportunity to develop close relationships with your clients while you help them with: Activities of daily living: bathing, grooming, toileting, nail care, etc. Household support: light housekeeping, laundry, bed making etc. Meal preparation and feeding Range of motion/exercises Assisting with ambulation (Transfers/use of mechanical lifting devices) Medication reminders What makes you a great candidate: Previous home health care or patient care welcomed, but not required. We will train you. A passion for caregiving and a desire to help others. A commitment to being present and providing quality care. Empathy, patience, kindness, and respect. Ability to travel to clients’ homes as assigned. The commitment to deliver patient care as you would want those you love to be treated, with compassion, excellence, and reliability – The BAYADA Way. Why you’ll love what you do at BAYADA As a mission-driven, not-for-profit organization, we are committed to providing patients with the highest-quality care, enabling them to live safely at home with comfort, independence, and dignity. And we are just as dedicated to your satisfaction and success. 89% of employees say they are proud to work for BAYADA! As a BAYADA HHA, you’ll enjoy: 24/7 clinical support Weekly pay Being part of a larger care team so you’ll never feel alone. Flexible schedules for work/life balance: full-time, part-time, per-diem, and on-call. Short commute times – we try to match you to opportunities near you One-on-one patient care A stable work environment—we have been serving clients since 1975! PTO and benefits offerings as eligible Career advancement support including ongoing training and scholarships The highest safety standards As an accredited, regulated, certified, and licensed home health care provider, BAYADA complies with all state/local mandates. BAYADA is celebrating 50 years of compassion, excellence, and reliability. Learn more about our 50th anniversary celebration and how you can join in here. BAYADA Home Health Care, Inc., and its associated entities and joint venture partners, are Equal Opportunity Employers. All employment decisions are made on a non-discriminatory basis without regard to sex, race, color, age, disability, pregnancy or maternity, sexual orientation, gender identity, citizenship status, military status, or any other similarly protected status in accordance with federal, state and local laws. 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For nearly two decades, we have led our industry and worked at the frontier of applying AI/ML to investment management. We have become a multibillion-dollar asset manager, and we have ambitious goals for the future. Your colleagues will include internationally recognized experts in artificial intelligence and machine learning research as well as highly experienced finance and technology professionals. The people who shape our company come from other backgrounds, including concert music performances, humanitarian aid, opera singing, sports writing, and BMX racing. You will be part of a team that loves to succeed together. In addition to our enriching and collegial working environment, we offer highly competitive compensation and benefits packages, technology talks by our experts, a beautiful modern office, daily catered lunches, and more. As an Administrative Assistant, you will provide high-impact support to senior leaders at Voleon. In this role, you may directly support up to four senior executives in our Research & Engineering organization. You will amplify their impact by managing day-to-day operations, enabling focus on the most important strategic priorities. RESPONSIBILITIES - Provide proactive administrative support to senior executives (Research & Engineering leaders), acting as a trusted partner and point of contact - Manage complex calendars, meetings, and communications, resolving conflicts and anticipating needs - Coordinate domestic and international travel and handle related expense reporting - Plan and support on-site and virtual meetings and events, including logistics, materials, room setup, visitors, and catering - Support light project management activities (tracking action items, follow-ups, and status) and partner closely with Executive Support colleagues to provide cohesive support to the leadership team - Continuously identify and implement opportunities to streamline administrative processes and enhance team efficiency - Handle confidential and non-routine information with the utmost care and discretion - Provide responsive assistance to colleagues, clients, and vendors as requested - Assist with project management, research, and IT support as required REQUIREMENTS - 3+ years of experience in administrative support; experience with technology leaders preferred - Proven experience supporting multiple senior executives in both in-person and remote environments - Strong organizational skills with the ability to manage multiple tasks, deadlines, and priorities with exceptional attention to detail - Excellent written and verbal communication skills; professional, clear, and courteous in all interactions - Meticulous attention to detail and accuracy - Ability to manage tasks independently, prioritize effectively, and adapt to changing demands - Demonstrated sense of urgency, flexibility, and comfort navigating changing priorities in a fast-paced environment - Proficiency with MS Outlook calendaring, Word, Excel, and PowerPoint; experience with Atlassian and other Agile Project Management tools (Jira, Confluence, Smartsheet) is a plus - Experience with GenAI tools and technologies is a plus - Expected to work onsite Tuesday–Thursday, with flexibility to work onsite additional days as needed - Authorization to work in the United States; Bachelor’s degree is a plus - Proficiency in MS Outlook, Word, Excel, and PowerPoint (Atlassian and GenAI experience are a plus) - Bachelor’s degree (preferred but not required) - Authorized to work in the United States “FRIENDS OF VOLEON” CANDIDATE REFERRAL PROGRAM If you have a great candidate in mind for this role and would like to have the potential to earn $7,500 if your referred candidate is successfully hired and employed by The Voleon Group, please use this form https://voleon.com/referrals/ to submit your referral. For more details regarding eligibility, terms and conditions please make sure to review the Voleon Referral Bonus Program https://voleon.com/assets/Voleon-Referral-Bonus-Program.pdf. EQUAL OPPORTUNITY EMPLOYER The Voleon Group is an Equal Opportunity employer. Applicants are considered without regard to race, color, religion, creed, national origin, age, sex, gender, marital status, sexual orientation and identity, genetic information, veteran status, citizenship, or any other factors prohibited by local, state, or federal law.", "summaryDescription" : "Administrative Assistant at Voleon", "createdAt" : "2026-06-14T20:12:10.513", "lastUpdated" : "2026-06-16T04:31:46.542", "ingestTimestamp" : "2026-06-14T20:12:10.513", "mongoId" : "6a2c76fa74d8ee00a093b687", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 70000, "salaryAnnualMax" : 80000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "_score" : 520.5512, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c9fa674d8ee00a09a0373", "title" : "Personal Assistant", "industry" : "Aviaras", "salary" : { "min" : 31200.0, "max" : 46800.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an entry-level Personal Assistant in New York, adjusted for part-time employment." }, "location" : "New York City", "locations" : [ "New York City" ], "timestamp" : "2026-06-15T07:07:54.178", "fingerprint" : "bd103f084dde84cf4f0c48ebae97fbb45a8e8afafe8e25586e75452c591a0d98", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/kirin/4777b966-628c-4d35-a71c-711bdb2ffd56/application", "externalId" : "4777b966-628c-4d35-a71c-711bdb2ffd56", "industryFunction" : { }, "structuredLocations" : [ { "city" : "New York", "state" : "New York", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "40.7127281,-74.0060152" } ], "locationText" : "New York, New York, United States", "employmentType" : "PART_TIME", "professionalSkills" : [ "Personal coordination", "Light administrative coordination", "Local logistics", "Personal admin" ], "hardSkillsList" : [ "Scheduling", "Errands", "Logistics", "Purchases", "Returns", "Deliveries", "Household supplies", "Task tracking", "Confirming details", "Closing loose ends", "Preparing notes", "Preparing lists", "Preparing summaries", "Preparing updates" ], "hardSkills" : [ { "name" : "Scheduling", "level" : "intermediate" }, { "name" : "Errands", "level" : "intermediate" }, { "name" : "Logistics", "level" : "intermediate" }, { "name" : "Purchases", "level" : "intermediate" }, { "name" : "Returns", "level" : "intermediate" }, { "name" : "Deliveries", "level" : "intermediate" }, { "name" : "Household supplies", "level" : "intermediate" }, { "name" : "Task tracking", "level" : "intermediate" }, { "name" : "Confirming details", "level" : "intermediate" }, { "name" : "Closing loose ends", "level" : "intermediate" }, { "name" : "Preparing notes", "level" : "intermediate" }, { "name" : "Preparing lists", "level" : "intermediate" }, { "name" : "Preparing summaries", "level" : "intermediate" }, { "name" : "Preparing updates", "level" : "intermediate" } ], "majorSkills" : "Personal assistance, Household support, Logistics coordination", "majorSkillsList" : [ "Personal assistance", "Household support", "Logistics coordination" ], "coreResponsibilities" : "Help with personal scheduling, Help with reminders, Help with appointments, Help with reservations, Help with follow-ups, Run errands, Coordinate local logistics, Help with purchases, Help with returns, Help with deliveries, Help with household supplies, Help with simple personal admin, Coordinate with building staff, Coordinate with vendors, Coordinate with service providers, Coordinate with cleaners, Coordinate with repair people, Coordinate with external contacts, Track open tasks, Confirm details, Make sure loose ends are closed, Prepare simple notes, Prepare lists, Prepare summaries, Prepare updates", "teamCollaboration" : "Coordinate with building staff; Coordinate with vendors; Coordinate with service providers", "domainKnowledge" : "West Village vendors; Downtown Manhattan vendors; West Village transportation; Downtown Manhattan transportation", "domainList" : [ "west-village-vendors", "downtown-manhattan-vendors", "west-village-transportation", "downtown-manhattan-transportation" ], "domainSpecificKnowledge" : [ "West Village vendors", "Downtown Manhattan vendors", "West Village transportation", "Downtown Manhattan transportation" ], "toolProficiency" : [ "Email", "Calendar", "Messaging apps", "Spreadsheets", "Task lists" ], "communicationSkills" : "Written communication; Concise updates", "qualificationsBasic" : "Based in or near New York City, Available a few days per week, Comfortable supporting a couple, Highly organized, Responsive, Punctual, Consistent with follow-through, Good written communication, Clear, concise updates, Good judgment, Discretion, Respect for privacy, Comfortable using common tools", "qualificationsPreferred" : "Experience as a personal assistant, Experience as a household assistant, Experience as a family assistant, Experience as an executive assistant, Experience as an operations assistant, Familiarity with West Village errands, Familiarity with downtown Manhattan errands, Familiarity with transportation, Familiarity with service providers, Comfort helping with light household operations, Comfort helping with travel coordination, Comfort helping with event logistics", "remoteFriendly" : false, "workSiteFlexibility" : "Flexible", "rawDescription" : "We are looking for a reliable, organized Personal Assistant in New York City to help a couple based in the West Village with day-to-day logistics, errands, scheduling, and personal coordination. The couple works from home most days, and this role is needed a few days per week rather than full time. There are no children in the household; this is a practical support role for someone who is detail-oriented, responsive, discreet, and comfortable handling a mix of in-person errands and light administrative coordination. You should be comfortable working around a private household, coordinating with both people clearly, and keeping small tasks from becoming distractions. The right person has good judgment, protects privacy, follows through without needing constant reminders, and can keep a running list of open items moving. RESPONSIBILITIES - Help a couple with personal scheduling, reminders, appointments, reservations, and follow-ups - Run errands and coordinate local logistics around the West Village and greater New York City a few days per week - Help with purchases, returns, deliveries, household supplies, and simple personal admin - Coordinate with building staff, vendors, service providers, cleaners, repair people, and external contacts - Track open tasks, confirm details, and make sure loose ends are closed - Prepare simple notes, lists, summaries, and updates when needed - Handle personal information, home access, and scheduling details with discretion and care REQUIREMENTS - Based in or near New York City and able to handle regular in-person tasks in the West Village - Available a few days per week for errands, household coordination, and light admin support - Comfortable supporting a couple who works from home most days - Highly organized, responsive, punctual, and consistent with follow-through - Good written communication and clear, concise updates - Strong judgment, discretion, and respect for privacy - Comfortable using common tools like email, calendar, messaging apps, spreadsheets, and task lists HELPFUL BUT NOT REQUIRED - Experience as a personal assistant, household assistant, family assistant, executive assistant, operations assistant, or similar support role - Familiarity with West Village or downtown Manhattan errands, vendors, transportation, and service providers - Comfort helping with light household operations, travel coordination, or event logistics", "summaryDescription" : "Personal Assistant. Skills: Personal assistance, Household support, Logistics coordination. Help with personal scheduling. Help with reminders", "createdAt" : "2026-06-14T03:09:17.541", "lastUpdated" : "2026-06-15T07:07:54.178", "ingestTimestamp" : "2026-06-14T03:09:17.541", "mongoId" : "6a2c9fa674d8ee00a09a0373", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 31200, "salaryAnnualMax" : 46800, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Scheduling", "Errands", "Logistics", "Purchases", "Returns", "Deliveries", "Household supplies", "Task tracking", "Confirming details", "Closing loose ends", "Preparing notes", "Preparing lists", "Preparing summaries", "Preparing updates", "Personal assistance", "Household support", "Logistics coordination", "Personal coordination", "Light administrative coordination", "Local logistics", "Personal admin", "West Village vendors", "Downtown Manhattan vendors", "West Village transportation", "Downtown Manhattan transportation", "Email", "Calendar", "Messaging apps", "Spreadsheets", "Task lists" ], "skillCount" : 30, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.6666667, "_score" : 519.21136, "hasLocation" : true, "hasGeo" : true, "llmIndustryConfidence" : 0.85 }, { "id" : "6a2cec6a74d8ee00a0a79fd5", "title" : "Personal Banker", "company" : "FirsTier Bank", "industry" : "Banking", "salary" : { "min" : 42000.0, "max" : 58000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "The estimation is based on the market baseline for an Entry-level Personal Banker in Elm Creek, United States, with adjustments for the banking industry and company size." }, "location" : "Elm Creek, NE", "locations" : [ "Elm Creek", "NE" ], "timestamp" : "2026-06-15T09:12:34.335", "fingerprint" : "d94c46be1874201b3aa48550a9cd65097ee5f64f9f6adabf9f148268408c0b07", "source" : "breezyhr", "language" : "en", "applyUrl" : "https://firstier-banks.breezy.hr/p/8fb23e7f575b-personal-banker", "externalId" : "8fb23e7f575b", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Elm Creek", "state" : "Nebraska", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "40.7174179,-99.3732957" } ], "locationText" : "Elm Creek, Nebraska, United States", "employmentType" : "FULL_TIME", "coreResponsibilities" : "Provide exceptional service to customers", "workSiteFlexibility" : "Onsite", "rawDescription" : "FirsTier Bank is a family-owned community bank currently servicing 12 branch markets throughout Colorado, Wyoming and Nebraska. We are currently searching for a Personal Banker to join our Elm Creek, Nebraska team. Enjoy a rewarding career while providing exceptional service to our valued customers", "summaryDescription" : "Personal Banker at FirsTier Bank. Provide exceptional service to customers", "createdAt" : "2026-06-14T08:13:50.384", "lastUpdated" : "2026-06-15T09:12:34.335", "ingestTimestamp" : "2026-06-14T08:13:50.384", "mongoId" : "6a2cec6a74d8ee00a0a79fd5", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 42000, "salaryAnnualMax" : 58000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "sales", "jobSubcategory" : "revenue", "seniorityLevel" : "Entry", "dataQualityScore" : 0.6666667, "_score" : 518.6225, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Banking", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2abfc974d8ee00a06ef75f", "title" : "LGMS Personal Assistant", "company" : "LegalAndGeneral", "industry" : "Financial Services", "salary" : { "min" : 28500.0, "max" : 37500.0, "currency" : "GBP", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Mid-level Personal Assistant in Cardiff, United Kingdom, within the Financial Services industry, adjusted for company size and seniority." }, "location" : "Cardiff, Wales, United Kingdom", "locations" : [ "Cardiff", "Wales", "United Kingdom" ], "timestamp" : "2026-06-14T23:04:44.898", "fingerprint" : "815c5fd955e1c23366a6c9feec5578aa920a765e0ffd386f5e74d9740f3e6a80", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/LegalAndGeneral/744000131640309-lgms-personal-assistant", "externalId" : "744000131640309", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Cardiff", "state" : "Wales", "country" : "United Kingdom", "continent" : "eu", "source" : "llm", "workMode" : "onsite", "geo" : "51.4816546,-3.1791934" } ], "locationText" : "Cardiff, Wales, United Kingdom", "employmentType" : "FULL_TIME", "experienceLevel" : "not-applicable", "technicalSkills" : "Microsoft Office, Outlook, Teams, SharePoint, Word, Excel, PowerPoint", "professionalSkills" : [ "Administrative support", "Meeting coordination", "Event organization", "Presentation preparation", "Report preparation", "Invoice processing", "Expense processing", "Compliance management" ], "hardSkillsList" : [ "Diary management", "Inbox management", "Agenda preparation", "Minute preparation", "Presentation creation", "Report writing", "Invoice processing", "Expense processing", "Record maintenance" ], "softSkillsList" : [ "Solution-focused", "Resilient" ], "hardSkills" : [ { "name" : "Diary management", "level" : "intermediate" }, { "name" : "Inbox management", "level" : "intermediate" }, { "name" : "Agenda preparation", "level" : "intermediate" }, { "name" : "Minute preparation", "level" : "intermediate" }, { "name" : "Presentation creation", "level" : "intermediate" }, { "name" : "Report writing", "level" : "intermediate" }, { "name" : "Invoice processing", "level" : "intermediate" }, { "name" : "Expense processing", "level" : "intermediate" }, { "name" : "Record maintenance", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Solution-focused" }, { "name" : "Resilient" } ], "majorSkills" : "Personal assistance, Administrative support, Stakeholder management", "majorSkillsList" : [ "Personal assistance", "Administrative support", "Stakeholder management" ], "coreResponsibilities" : "Manage busy email inboxes, Prioritise email inboxes, Delegate email responses, Respond to emails, Coordinate complex diaries, Optimise time across meetings, Optimise time across travel, Optimise time across multiple locations, Organise events, Organise away days, Organise conferences, Support onboarding activities, Manage team structures, Manage distribution lists, Manage logistics for onboarding, Prepare agendas, Prepare minutes, Prepare high-quality presentations, Prepare reports, Process invoices, Process expenses, Maintain accurate records, Ensure compliance with internal standards, Provide consistent support, Provide cover during peak periods, Deliver high-quality service, Deliver timely service", "teamCollaboration" : "Wider PA community; Across the business; With others", "domainKnowledge" : "Financial services; UK financial services", "domainList" : [ "financial-services", "uk-financial-services" ], "domainSpecificKnowledge" : [ "Financial services", "UK financial services" ], "toolProficiency" : [ "Outlook", "Teams", "SharePoint", "Word", "Excel", "PowerPoint" ], "communicationSkills" : "Effective communication; Professional relationships", "documentationSkills" : "Presentation preparation; Report preparation", "problemSolvingSkills" : "Solution-focused approach; Resolving issues independently", "qualificationsBasic" : "Organisational skills, Prioritise and manage competing demands, Solution-focused approach, Communicate effectively with stakeholders, Build professional relationships, Work collaboratively with others, Adapt quickly in a changing environment, Remain flexible and resilient, Use Microsoft Office tools confidently, Attention to detail, Ensure accuracy across all administrative and reporting activities, Build knowledge of organisational structures, Develop networks across the business", "remoteFriendly" : false, "workSiteFlexibility" : "Flexible", "rawDescription" : "Legal & General (L&G) is a leading UK financial services group and major global investor. We’ve been safeguarding people’s financial futures since 1836, and strive to build a better society, while improving the lives of our customers and creating value for shareholders. We are one of the world’s largest asset managers and provide powerful asset origination capabilities. Together, these underpin our retirement and protection solutions: we are an international player in pension risk transfer, in UK and US life insurance, and in UK workplace pensions and retirement income. Who we are Our Retail business supports customers throughout their lives, to help them save, plan, protect and enjoy retirement. We’re a leading provider of retirement and protection solutions. We aim to support our c.12.8 million policyholders and workplace members throughout their lifelong financial journeys. We focus on helping the customers of today and tomorrow achieve better long-term outcomes. We either talk with them directly or work with intermediaries and employers to meet their needs. We use the latest technology to connect with them quickly, efficiently and wherever possible in highly personalised ways. We’re recruiting for a LGMS Personal Assistant to join us. We’re offering acompetitive base salary. We’re looking for a highly organised and proactive Personal Assistant to support senior leaders within our Retail division. This is a fast-paced and rewarding role where you’ll play a key part in ensuring leaders are able to operate effectively, with seamless administrative support and excellent attention to detail. You’ll be trusted to manage competing priorities, maintain high standards, and build strong working relationships across the business. What you'll be doing: * Managing busy email inboxes, proactively prioritising, delegating and responding where appropriate * Coordinating complex diaries, optimising time across meetings, travel and multiple locations * Organising events, away days and conferences, ensuring smooth delivery and strong engagement * Supporting onboarding activities, including managing team structures, distribution lists and logistics * Preparing agendas, minutes and high-quality presentations and reports to support leadership meetings * Processing invoices and expenses, maintaining accurate records and ensuring compliance with internal standards * Collaborating with the wider PA community to provide consistent support and cover during peak periods * Delivering a high-quality, timely service aligned with customer expectations and organisational policies Who we're looking for: * Demonstrating strong organisational skills with the ability to prioritise and manage competing demands * Showing a proactive and solution-focused approach, anticipating needs and resolving issues independently * Communicating effectively with stakeholders at all levels, building strong professional relationships * Working collaboratively with others to ensure continuity and high standards of support * Adapting quickly in a changing environment, remaining flexible and resilient under pressure * Using Microsoft Office tools confidently, including Outlook, Teams, SharePoint, Word, Excel and PowerPoint * Applying strong attention to detail, ensuring accuracy across all administrative and reporting activities * Building knowledge of organisational structures and developing networks across the business Whatever your role, we reward performance and behaviour with a package that looks after all the things that are important to you. Here are some of the benefits we offer: * The opportunity to participate in our annual, performance -related bonus plan and valuable share schemes * Generous pension contribution * Life assurance * Healthcare Plan (permanent employees only) * At least 25 days holiday, plus public holidays, 26 days after 2 years’ service. There’s also the option to buy and sell holiday * Competitive family leave * Participate in our electric car scheme, which offers employees the option to hire a brand-new electric car through tax efficient salary sacrifice (permanent employees only) * There are many discounts we offer – both for our own products and at a range of high street stores and online * We’re creating net‑zero carbon workplaces by 2030 by investing in our sustainable, modern offices across the UK, all designed to bring people together and elevate the in‑person experience ## Additional Information At L&G, we believe it's possible to generate positive returns today while helping to build a better future for all. If you join us, you’ll be part of a welcoming, inclusive culture, with opportunities to collaborate with people of diverse backgrounds, views, and experiences. Guided by leaders with integrity who care about your future and wellbeing. Empowered through initiatives which support people to develop their careers and excel. We care passionately about outcomes rather than attendance and are therefore open to discussing all kinds of flexible working options including part-time, term-time and job shares. Although some roles have limited flexibility due to customer demand, we accommodate requests when we can. It doesn’t matter if you don’t meet every single criterion in this advert. Instead, think about what you excel at and what else you can bring in terms of strengths, potential and connection to our purpose.", "summaryDescription" : "LGMS Personal Assistant at LegalAndGeneral. Skills: Personal assistance, Administrative support, Stakeholder management. Manage busy email inboxes. Prioritise email inboxes", "postedDate" : "2026-06-11T10:33:39.000", "createdAt" : "2026-06-12T02:08:02.131", "lastUpdated" : "2026-06-14T23:04:44.898", "ingestTimestamp" : "2026-06-12T02:08:02.131", "mongoId" : "6a2abfc974d8ee00a06ef75f", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "<30k", "hasSalary" : false, "allSkills" : [ "Diary management", "Inbox management", "Agenda preparation", "Minute preparation", "Presentation creation", "Report writing", "Invoice processing", "Expense processing", "Record maintenance", "Solution-focused", "Resilient", "Personal assistance", "Administrative support", "Stakeholder management", "Meeting coordination", "Event organization", "Presentation preparation", "Report preparation", "Compliance management", "Financial services", "UK financial services", "Outlook", "Teams", "SharePoint", "Word", "Excel", "PowerPoint" ], "skillCount" : 27, "jobCategory" : "finance", "jobSubcategory" : "MORTGAGE CLUB - 404002", "dataQualityScore" : 1.0, "_score" : 518.6202, "daysOld" : 3, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Financial Services" }, { "id" : "6a2cd71e74d8ee00a0a4054a", "title" : "Administrative Assistant", "company" : "Hinge Health", "industry" : "Business Enablement", "salary" : { "min" : 35.38, "max" : 53.08, "currency" : "USD", "frequency" : "Yearly" }, "location" : "San Francisco-HQ", "locations" : [ "San Francisco-HQ" ], "timestamp" : "2026-06-16T02:28:21.822", "fingerprint" : "1877b9287952f241fdd7dadd3bb381495e900bb717ca4daa9c3ad3c56d0e14de", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/hinge-health/d3a9efc8-d53c-4441-ae69-ce6897ed29e3/application", "externalId" : "d3a9efc8-d53c-4441-ae69-ce6897ed29e3", "industryFunction" : { }, "structuredLocations" : [ { "city" : "San Francisco", "state" : "California", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "37.7879363,-122.4075201" } ], "locationText" : "San Francisco, California, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 4, "experienceMaxYears" : 5, "experienceLevel" : "Mid", "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "THE OPPORTUNITY We are seeking a proactive and detail-oriented Administrative Assistant to enhance the efficiency and organization of our CFO, Finance leadership team and Chief Medical Officer. In this role, you will support executives by streamlining their workflow, optimizing their time, and ensuring organizational goals are met. You will collaborate closely with Executive Assistant, Administrative Assistants and Workplace to ensure smooth daily operations. Your contributions will directly impact the team’s productivity and create a more efficient work environment. WHAT YOU'LL ACCOMPLISH - Calendar Management: Independently manage senior executives' calendars, schedule meetings efficiently, and resolve conflicts proactively. - Meeting Coordination: Handle meeting requests and logistics, ensuring timely communication and seamless execution of in-person and virtual meetings. - Event Management: Organize logistics for events, offsites, and dinners, including venue bookings, catering, and technical arrangements. - Effective Communication: Serve as a trusted liaison between executives, internal teams, and external partners, ensuring clarity and professionalism in all communications. - Collaboration: Work with Workplace Coordinators and EAs to plan and execute all event logistics, ensuring successful meetings and events. - Travel & Expense Management: Assist in booking travel and accommodations for executives, and manage expense reports through Navan for select VPs and Senior Directors, ensuring timely and accurate processing. - This is a non-exempt position HINGE HEALTH HYBRID MODEL We believe in leveraging the benefits of both remote and in-office work. Employees in hybrid roles are required to be in the office 3 days a week (Tuesday, Wednesday, Thursday). BASIC QUALIFICATIONS - 4+ years of experience as an Administrative Assistant, supporting teams or mid-level executives. - 4+ years of proficiency in Google Workspace (Docs, Sheets, Calendar). - 4+ years of experience coordinating complex travel arrangements, managing expenses, and overseeing meeting logistics. PREFERRED QUALIFICATIONS - Meticulous Attention to Detail: Consistently produces high-quality, accurate work in communications, meeting logistics, and expense tracking. - Exceptional Time Management: Effectively prioritizes multiple tasks to meet deadlines. - Resourceful Problem-Solving: Proactively addresses logistical challenges and ensures smooth day-to-day operations. - Customer-Focused Mindset: Has a track record of providing exceptional support to both internal teams and external partners, consistently offering professional and reliable assistance by building strong relationships and exceeding expectations in customer service. - Adaptability and Flexibility: Embraces change, learns new tasks quickly, and adjusts to evolving situations with ease. - Strong Organizational Skills: Efficiently manages multiple tasks and priorities, ensuring that deadlines are met and operations run smoothly. - Excellent Communication Skills: Communicates clearly and concisely, actively listens, and builds effective relationships through strong verbal and written communication. ABOUT HINGE HEALTH At Hinge Health, we’re using technology to scale and automate the delivery of healthcare – starting with musculoskeletal (MSK) conditions, which affect over 1.7 billion people worldwide. With an AI-powered human-centered care model, Hinge Health leverages cutting-edge technology to improve outcomes, experiences and costs to help people move beyond their pain. The platform addresses a broad spectrum of MSK care – from acute injury, to chronic pain, to post-surgical rehabilitation – through personalized, evidence-based care. As the preferred partner to 50+ health plans, PBMs and other ecosystem partners, Hinge Health is available to over 20 million people across more than 2,550 employers. The company is headquartered in San Francisco with additional offices in Montreal and Bangalore. Learn more at http://www.hingehealth.com/http://www.hingehealth.com WHAT YOU'LL LOVE ABOUT US - Inclusive healthcare and benefits: On top of comprehensive medical, dental, and vision coverage, we offer employees and their family members help with gender-affirming care, tools for family and fertility planning, and travel reimbursements if healthcare isn’t available where you live. - Planning for the future: Start saving for the future with our traditional or Roth 401k retirement plan options which include a 2% company match. - Modern life stipends: Manage your own learning and development CULTURE & ENGAGEMENT Hinge Health is an equal opportunity employer and prohibits discrimination and harassment of any kind. We make employment decisions without regards to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability status, pregnancy, or any other basis protected by federal, state or local law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. We provide reasonable accommodations for candidates with disabilities. If you feel you need assistance or an accommodation due to a disability, let us know by reaching out to your recruiter. By submitting your application you are acknowledging we are using your personal data as outlined in the personnel and candidate privacy policy. https://www.hingehealth.com/about/personnel-and-candidate-privacy-policy/ Beware of Phishing Attempts: We've noticed an increase in phishing where fraudsters impersonate employees and send fake job offers to steal sensitive information. We'll never ask for financial details during the hiring process and only use \"@hingehealth.com http://hingehealth.com\" emails. If you receive a suspicious offer, stop communication and report it to the US FBI Internet Crime Complaint Center. To verify an email from our recruiting team, forward it to security@hingehealth.com https://app.ashbyhq.com/admin/organizational-settings/theme#.", "summaryDescription" : "Administrative Assistant at Hinge Health", "createdAt" : "2026-06-14T19:30:32.195", "lastUpdated" : "2026-06-16T02:28:21.822", "ingestTimestamp" : "2026-06-14T19:30:32.195", "mongoId" : "6a2cd71e74d8ee00a0a4054a", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMax" : 53, "salaryBand" : "<30k", "hasSalary" : false, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "_score" : 518.5263, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.95 }, { "id" : "6a306f38f292fd229cfe6722", "title" : "PCA Personal Caregiver", "company" : "BAYADA Home Health Care", "industry" : "Healthcare", "salary" : { "min" : 31000.0, "max" : 42000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "The estimation is based on the market baseline for an Entry-level PCA Personal Caregiver in Jacksonville, United States, with adjustments for the healthcare industry and company size." }, "location" : "Assistive Care - State Programs - Field", "locations" : [ "Assistive Care - State Programs - Field", "Field" ], "timestamp" : "2026-06-16T08:33:56.883", "fingerprint" : "b21e9b08ddd077bd0a5d48289591d963842b32564ff8271c9d53ab964234dd73", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/bayada/jobs/8593111002", "externalId" : "8593111002", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Jacksonville", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "30.3262247,-81.6579179" }, { "city" : "Piney Green", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "34.7515717,-77.3193772" } ], "locationText" : "Jacksonville, United States; Piney Green, United States", "coreResponsibilities" : "Manage customer relationships, Drive customer retention, Ensure customer satisfaction, Facilitate customer value realization", "rawDescription" : "Discover Rewarding Work as a Home Health Aide. Are you looking for a meaningful career, where you can make a difference in the lives of others—and yours as well? At BAYADA, we seek people who share our passion for caring and are committed to helping people live their best lives at home. As a member of our personal care and companionship team, you will do truly meaningful work—and be valued, respected, and heard. While you support clients one-on-one with activities of daily living, we’ll support you with training, flexibility, and a team dedicated to creating a great employee experience. We are currently recruiting for a Home Health Aide (HHA) to reliably serve patients in the following counties: Jacksonville Piney Green What you’ll do: Following a written plan of care by a registered nurse, you’ll provide personal care services, household support, and companion care (homemaker) services to help adults stay safe and independent at home. As a BAYADA HHA, you’ll have the opportunity to develop close relationships with your clients while you help them with: Activities of daily living: bathing, grooming, toileting, nail care, etc. Household support: light housekeeping, laundry, bed making etc. Meal preparation and feeding Range of motion/exercises Assisting with ambulation (Transfers/use of mechanical lifting devices) Medication reminders What makes you a great candidate: Previous home health care or patient care welcomed, but not required. We will train you. A passion for caregiving and a desire to help others. A commitment to being present and providing quality care. Empathy, patience, kindness, and respect. Ability to travel to clients’ homes as assigned. The commitment to deliver patient care as you would want those you love to be treated, with compassion, excellence, and reliability – The BAYADA Way. Why you’ll love what you do at BAYADA As a mission-driven, not-for-profit organization, we are committed to providing patients with the highest-quality care, enabling them to live safely at home with comfort, independence, and dignity. And we are just as dedicated to your satisfaction and success. 89% of employees say they are proud to work for BAYADA! As a BAYADA HHA, you’ll enjoy: 24/7 clinical support Weekly pay Being part of a larger care team so you’ll never feel alone. Flexible schedules for work/life balance: full-time, part-time, per-diem, and on-call. Short commute times – we try to match you to opportunities near you One-on-one patient care A stable work environment—we have been serving clients since 1975! PTO and benefits offerings as eligible Career advancement support including ongoing training and scholarships The highest safety standards As an accredited, regulated, certified, and licensed home health care provider, BAYADA complies with all state/local mandates. BAYADA is celebrating 50 years of compassion, excellence, and reliability. Learn more about our 50th anniversary celebration and how you can join in here. BAYADA Home Health Care, Inc., and its associated entities and joint venture partners, are Equal Opportunity Employers. All employment decisions are made on a non-discriminatory basis without regard to sex, race, color, age, disability, pregnancy or maternity, sexual orientation, gender identity, citizenship status, military status, or any other similarly protected status in accordance with federal, state and local laws. Hence, we strongly encourage applications from people with these identities or who are members of other marginalized communities.", "summaryDescription" : "PCA Personal Caregiver at BAYADA Home Health Care. Manage customer relationships. Drive customer retention", "postedDate" : "2026-06-16T01:16:11.823", "createdAt" : "2026-06-16T01:16:11.823", "lastUpdated" : "2026-06-16T08:33:56.883", "ingestTimestamp" : "2026-06-16T01:16:11.823", "mongoId" : "6a306f38f292fd229cfe6722", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 31000, "salaryAnnualMax" : 42000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "sales", "jobSubcategory" : "customer_success", "seniorityLevel" : "Entry", "dataQualityScore" : 0.6666667, "_score" : 518.3113, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c7ec074d8ee00a09537bc", "title" : "Personal Trainer", "company" : "Svetness Personal Training", "industry" : "Sports & Fitness", "salary" : { "min" : 35.0, "max" : 45.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Svetness Personal Training", "locations" : [ "Svetness Personal Training" ], "certifications" : [ "Certified Personal Trainer", "CPR/AED Certified" ], "timestamp" : "2026-06-15T07:42:00.785", "fingerprint" : "e7839030062943a9b8df307ebf5090bd00f58aea96eb6696190d0b1557eb4c73", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/svetness/jobs/5162443007", "externalId" : "5162443007", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Hollywood", "state" : "Maryland", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "38.3380008,-76.5600957" } ], "locationText" : "Hollywood, Maryland, United States", "experienceMinYears" : 1, "experienceMaxYears" : 3, "professionalSkills" : [ "Fitness coaching", "Workout program design", "Client assessment" ], "hardSkillsList" : [ "Exercise demonstration", "Proper form adjustment" ], "hardSkills" : [ { "name" : "Exercise demonstration", "level" : "intermediate" }, { "name" : "Proper form adjustment", "level" : "intermediate" } ], "majorSkills" : "Personal training, Client relationship management", "majorSkillsList" : [ "Personal training", "Client relationship management" ], "coreResponsibilities" : "Provide fitness coaching, Design workout programs, Demonstrate exercises, Ensure proper form, Track client progress, Maintain client appointments, Travel to client locations", "domainKnowledge" : "Various training methods; Healthy habits guidance", "domainList" : [ "various-training-methods", "healthy-habits-guidance" ], "domainSpecificKnowledge" : [ "Various training methods", "Healthy habits guidance" ], "toolProficiency" : [ "Svetness Fitness App" ], "communicationSkills" : "Verbal communication; Written communication; Technical communication", "continuousLearning" : "Free webinars; Manager support", "specialRequirements" : "Up to 45 minutes commute, Lift/push/pull up to 50 lbs", "qualificationsBasic" : "Certified Personal Trainer, CPR/AED Certified, 1-3 years personal training experience, Basic Nutrition Knowledge, Fitness Expertise, Physical Capability, Personal Training Equipment, Reliable Transportation", "qualificationsPreferred" : "NCCA, DEAC, or NBFE accreditation", "remoteFriendly" : false, "workSiteFlexibility" : "Flexible", "rawDescription" : "Are you a dedicated and motivated personal trainer looking to make a significant impact on individuals' lives? We are actively seeking exceptional trainers to join our team and deliver personalized fitness experiences in the comfort of our clients' homes. Join us and be a part of a dynamic community that values your expertise, provides flexibility, and supports your professional growth. Join Our Team of Elite In-Home Personal Trainers – Empower Lives Through Fitness! Are you a certified personal trainer passionate about making a real impact? At Svetness, we bring clients to you—so you can focus on what you do best: helping people achieve their fitness goals. Why Train with Svetness? ✅ Flexible Scheduling – Set your own hours and choose the clients you want to work with. ✅ No Non-Compete – Train where and when you want; your career, your choice. ✅ Competitive Pay – Earn $35 to $45 per hour based on experience and client retention. ✅ Bonuses & Rewards – Get retention bonuses, plus client and trainer referral incentives. ✅ Liability Insurance – You're covered under our General Liability policy for peace of mind. ✅ Dedicated Support Team – Our concierge team handles scheduling and client requests so you can focus on training. ✅ Ongoing Education – Access free webinars, resources, and manager support to enhance your expertise. ✅ Exclusive Discounts – Enjoy 30% off fitness equipment, plus perks on meal prep, supplements, and more. ✅ No Sales Required – We provide a steady stream of clients—no need for marketing. ✅ Svetness App – Manage scheduling, track progress, and log sessions seamlessly. What You’ll Do As a Certified Personal Trainer, you’ll provide personalized, one-on-one and couples' fitness coaching in clients' homes, apartment gyms, or outdoor locations. \uD83D\uDD39 Design tailored workout programs based on client goals and assessments \uD83D\uDD39 Demonstrate exercises and ensure proper form, adjusting as needed \uD83D\uDD39 Track progress using the Svetness Fitness App, including session notes and reassessments \uD83D\uDD39 Maintain consistency with client appointments and scheduling \uD83D\uDD39 Travel to client locations (up to 45 minutes commute) What We’re Looking For ✔ Certified Personal Trainer – Accredited by NCCA, DEAC, or NBFE ✔ CPR/AED Certified – Up-to-date certification required ✔ Experience – 1-3 years of personal training experience preferred ✔ Strong Communication Skills – Verbal, written, and technical ✔ Basic Nutrition Knowledge – Ability to guide clients on healthy habits ✔ Fitness Expertise – Comfortable with various training methods and equipment ✔ Physical Capability – Able to lift/push/pull up to 50 lbs. ✔ Personal Training Equipment – Ability to bring basic training tools as needed ✔ Reliable Transportation – Must be able to travel to client locations We take pride in our commitment to building an environment that embraces individuals from different genders, backgrounds, and ethnicities. Our organization values diversity and encourages candidates of all gender identities, backgrounds, and ethnicities to apply. We believe in creating an inclusive space where every individual feels welcome, respected, and valued. Join us in our mission to foster a workplace that celebrates the unique perspectives and experiences of our diverse team.", "summaryDescription" : "Personal Trainer at Svetness Personal Training. Skills: Personal training, Client relationship management. Provide fitness coaching. Design workout programs", "postedDate" : "2026-06-13T21:02:01.016", "createdAt" : "2026-06-13T21:02:01.016", "lastUpdated" : "2026-06-15T07:42:00.785", "ingestTimestamp" : "2026-06-13T21:02:01.016", "mongoId" : "6a2c7ec074d8ee00a09537bc", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 72800, "salaryAnnualMax" : 93600, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Exercise demonstration", "Proper form adjustment", "Personal training", "Client relationship management", "Fitness coaching", "Workout program design", "Client assessment", "Various training methods", "Healthy habits guidance", "Certified Personal Trainer", "CPR/AED Certified", "Svetness Fitness App" ], "skillCount" : 12, "jobCategory" : "sales", "jobSubcategory" : "revenue", "seniorityLevel" : "Junior", "dataQualityScore" : 0.7777778, "_score" : 515.6625, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Sports & Fitness", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c6c3e74d8ee00a0917b4b", "title" : "Administrative Assistant", "company" : "Centennial Real Estate Company LLC", "industry" : "Real Estate", "salary" : { "min" : 54979.0, "max" : 60000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Centennial", "locations" : [ "Centennial" ], "timestamp" : "2026-06-16T04:56:19.872", "fingerprint" : "ea199c1cb5f21544b4b5cde25adcb5edf0f6780fbe8fe101e837db77bff1fffb", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/centennial/jobs/5153722007", "externalId" : "5153722007", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Centennial", "state" : "Colorado", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "39.5791550,-104.8769227" } ], "locationText" : "Centennial, Colorado, United States", "employmentType" : "FULL_TIME", "technicalSkills" : "MS Office, Outlook, Word, Excel, Yardi, MRI", "professionalSkills" : [ "Office administration", "Data entry", "Record keeping", "Insurance documentation management", "Rent payment processing", "Sales data input", "Vendor request processing", "Invoice processing", "Accounts review", "Asset register maintenance", "Utility invoice monitoring", "Strategic goal setting" ], "hardSkillsList" : [ "Basic math skills", "Data entry", "Filing", "Telephone operation" ], "softSkillsList" : [ "Interpersonal skills", "Organizational skills", "Time management skills", "Verbal communication skills", "Written communication skills", "Independent work ability", "Teamwork ability", "Manages competing", "Dealing with delays", "Patience", "Listening skills", "Interpersonal skills", "Personable", "Attentive", "Confidentiality" ], "hardSkills" : [ { "name" : "Basic math skills", "level" : "intermediate" }, { "name" : "Data entry", "level" : "intermediate" }, { "name" : "Filing", "level" : "intermediate" }, { "name" : "Telephone operation", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Interpersonal skills" }, { "name" : "Organizational skills" }, { "name" : "Time management skills" }, { "name" : "Verbal communication skills" }, { "name" : "Written communication skills" }, { "name" : "Independent work ability" }, { "name" : "Teamwork ability" }, { "name" : "Manages competing" }, { "name" : "Dealing with delays" }, { "name" : "Patience" }, { "name" : "Listening skills" }, { "name" : "Interpersonal skills" }, { "name" : "Personable" }, { "name" : "Attentive" }, { "name" : "Confidentiality" } ], "majorSkills" : "Office administration, Customer service, Record keeping", "majorSkillsList" : [ "Office administration", "Customer service", "Record keeping" ], "coreResponsibilities" : "Keep official records, Execute in accordance with standard procedures, Provide administrative support to General Manager, Provide administrative support to department managers, Order office supplies, Receive mail, Distribute mail, Oversee shipping, Oversee postage, Maintain office equipment, Uphold safe office environment, Uphold clean office environment, Greet visitors, Direct visitors, Answer phone calls, Refer inquiries to correct personnel, Maintain tenant contact information, Manage insurance documentation for mall tenants, Manage insurance documentation for contractors, Coordinate tenant requests, Coordinate contractor requests, Accept rent payments, Document rent payments, Send rent payments to lockbox, Collect customer traffic numbers, Input customer traffic numbers, Report customer traffic numbers, Organize lease files, Organize lease documentation, Maintain controlled access, Issue visitor badges, Verify insurance requirements, Keep Emergency Communication System up to date, Respond promptly to customer needs, Respond promptly to service requests, Respond promptly to assistance requests, Review monthly rent roll, Issue manual bills for charge backs, Coordinate posting with Accounting Department, Collect tenant sales, Input tenant sales, Generate New Vendor request forms, Submit New Vendor request forms, Generate W9s, Submit W9s, Review accounts, Code invoices, Submit invoices for payment, Submit Open/Close notices, Follow up with tenants on past due balances, Prepare correspondence, Prepare tenant notices, Prepare late letters, Maintain asset register, Complete personal property tax requirements, Maintain OFAC search files, Monitor utility invoices, Respond to Energy Management Consultant, Participate in annual property strategic meetings, Participate in initiative goal setting meetings, Perform other duties as assigned", "teamCollaboration" : "Work with management; Work with staff; Coordinate with Accounting Department", "domainKnowledge" : "Real estate; Property management; Mall operations; Tenant relations; Contractor relations; Lease documentation; Personal property tax; OFAC regulations", "domainList" : [ "real-estate", "property-management", "mall-operations", "tenant-relations", "contractor-relations", "lease-documentation", "personal-property-tax", "ofac-regulations" ], "domainSpecificKnowledge" : [ "Real estate", "Property management", "Mall operations", "Tenant relations", "Contractor relations", "Lease documentation", "Personal property tax", "OFAC regulations" ], "toolProficiency" : [ "MS Office", "Outlook", "Word", "Excel", "Yardi", "MRI" ], "communicationSkills" : "Verbal communication; Written communication", "documentationSkills" : "Record keeping; Insurance documentation; Lease documentation; Asset register; Vendor documentation", "problemSolvingSkills" : "Dealing with frequent change; Dealing with delays; Dealing with unexpected events", "specialRequirements" : "Work varying schedules, Work public holidays, 100% in-office work", "qualificationsBasic" : "High school diploma required, 2–3 Years of Customer Service experience required, Proficiency in MS Office programs, Basic office support skills, Basic math skills, Ability to maintain confidentiality, Attendance/Punctuality", "qualificationsPreferred" : "Associate degree preferred, Equivalent work experience, Yardi/MRI experience preferred", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "The Administrative Assistant keeps official records and executes in accordance with established standard operation procedures in conjunction with other management and staff. Provides administrative support to the General Manager and department managers. PRINCIPAL JOB ACTIVITIES: General office administration including but not limited to; ordering office supplies, receiving and distributing mail, overseeing shipping and postage for the office, and maintaining office equipment while upholding a safe and clean office environment, greeting and directing visitors, and answering phone calls and referring inquiries to correct office personnel. Maintain tenant contact information. Manage and maintain insurance documentation for mall tenants and contractors performing work on property in compliance with the requirements outlined in the lease or corporate policy. Coordinate before/after hour tenant or contractor requests. Accept and document all rent payments received in management office and send to lockbox. Collect and maintain customer traffic numbers for the center, including monthly reporting, if applicable. Organize lease files and documentation for the property in accordance with policy and procedure. Maintain controlled access by issuing visitor badges and verifying insurance requirements are met. Keep Emergency Communication System for tenants and staff up to date. Respond promptly to customer needs and to requests for service and assistance. Review monthly rent roll, issue manual bills for charge backs and coordinate posting with Accounting Department. Collect and input tenant sales into Yardi/MRI. Generate and submit New Vendor request forms and W9s. Accounts Payable; review, code and submit invoices for payment. Submit Open/Close notices for store openings or closures. Accounts Receivable; follow up with local/regional tenants on past due balances. Prepare correspondence as directed, tenant notices, late letters, etc. Maintain asset register to complete personal property tax requirements. Maintain Office of Foreign Assets Control (OFAC) search files, if applicable. Monitor utility invoices and respond to Energy Management Consultant (Engie) for exception billings. Participate in annual property strategic and initiative goal setting meetings. Other duties as assigned. The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. REQUIREMENTS: High school diploma required. Associate degree preferred, or equivalent work experience. Minimum of 2–3 Years of Customer Service experience required. Yardi/MRI experience preferred. Must be able and willing to work varying schedules, which may include public holidays. Comfortable working in a fast paced, highly dynamic work environment. Excellent interpersonal, organizational, time management, verbal, and written communication skills. Ability to work and learn independently and in a team situation; self-motivated, proactive individual with a positive attitude. Manages competing demands; able to deal with frequent change, delays, or unexpected events. Strong attention to detail and ability to follow through. Proficiency in MS Office programs (Outlook, Word, Excel etc.), basic office support skills (telephone, filing, data entry) and basic math skills. Patience and listening skills to respond appropriately and interact positively with upset customers. Interpersonal skills to create a pleasant experience for all customers, such as being personable and attentive. Must be able to maintain the highest level of confidentiality; keep internal information and records confidential. Attendance/Punctuality - consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position. Pay Range $26.44—$28.85 USD Centennial is a retail real estate owner and operator with a national portfolio of shopping, dining, entertainment and mixed-use destinations as well as a full-service property management platform serving third-party owners. With over 300 employees nationwide, the firm now operates 20 million square feet of mixed-use destinations in 16 states. Since 1997, Centennial has played a pivotal role in shaping the evolution of American retail by creating a superior multi-faceted shopping experience with properties that serve not only as a place of commerce, but as a place of community. #centennial #createdbycentennial Centennial does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Centennial to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Centennial will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies. All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.", "summaryDescription" : "Administrative Assistant at Centennial Real Estate Company LLC. Skills: Office administration, Customer service, Record keeping. Keep official records. Execute in accordance with standard procedures", "postedDate" : "2026-06-14T20:04:25.203", "createdAt" : "2026-06-14T20:04:25.203", "lastUpdated" : "2026-06-16T04:56:19.872", "ingestTimestamp" : "2026-06-14T20:04:25.203", "mongoId" : "6a2c6c3e74d8ee00a0917b4b", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 54979, "salaryAnnualMax" : 60000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Basic math skills", "Data entry", "Filing", "Telephone operation", "Interpersonal skills", "Organizational skills", "Time management skills", "Verbal communication skills", "Written communication skills", "Independent work ability", "Teamwork ability", "Manages competing", "Dealing with delays", "Patience", "Listening skills", "Personable", "Attentive", "Confidentiality", "Office administration", "Customer service", "Record keeping", "Insurance documentation management", "Rent payment processing", "Sales data input", "Vendor request processing", "Invoice processing", "Accounts review", "Asset register maintenance", "Utility invoice monitoring", "Strategic goal setting", "Real estate", "Property management", "Mall operations", "Tenant relations", "Contractor relations", "Lease documentation", "Personal property tax", "OFAC regulations", "MS Office", "Outlook", "Word", "Excel", "Yardi", "MRI" ], "skillCount" : 44, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.8888889, "_score" : 514.91125, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Real Estate", "llmIndustryConfidence" : 0.95 }, { "id" : "6a305559f292fd229cf1f0fb", "title" : "Commis ou Commise administrative - 80%", "company" : "Hôpitaux Universitaires de Genève", "industry" : "Hospital And Health Care", "salary" : { "min" : 48000.0, "max" : 62000.0, "currency" : "CHF", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Junior Administrative Assistant in Geneva, Switzerland, adjusted for part-time employment (80%) and the healthcare industry." }, "location" : "Genève, GE, CH", "locations" : [ "Genève", "GE", "CH" ], "certifications" : [ "ECDL niveau standard" ], "timestamp" : "2026-06-16T09:36:53.326", "fingerprint" : "8ad298f299d81784c8c0f51ba2d3f17d0f8dda80a47e977555764df2693e34cb", "source" : "smartrecruiters", "language" : "fr", "applyUrl" : "https://jobs.smartrecruiters.com/HUG/744000132119157-commis-ou-commise-administrative-80-", "externalId" : "744000132119157", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Genève", "state" : "Geneva", "country" : "Switzerland", "continent" : "eu", "source" : "llm", "workMode" : "onsite", "geo" : "46.2017559,6.1466014" } ], "locationText" : "Genève, Geneva, Switzerland", "employmentType" : "PART_TIME", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "mid", "technicalSkills" : "Word, Excel, Powerpoint, Outlook", "professionalSkills" : [ "Organisation", "Gestion des priorités", "Polyvalence", "Discrétion" ], "softSkillsList" : [ "Autonomie", "Rigueur", "Précision", "Capacités de communication", "Capacités d'écoute" ], "softSkills" : [ { "name" : "Autonomie" }, { "name" : "Rigueur" }, { "name" : "Précision" }, { "name" : "Capacités de communication" }, { "name" : "Capacités d'écoute" } ], "coreResponsibilities" : "Assurer le confort des patients, Assurer la sécurité des patients, Veiller à la prise en charge de la, Pourvoir l'enseignement pré-gradué, Pourvoir l'enseignement post-gradué, Pourvoir l'enseignement continu, Intervenir en antalgie interventionnelle, Intervenir en urgences vitales", "teamCollaboration" : "Travailler en équipe; Travailler avec plusieurs RES", "domainKnowledge" : "Anesthésiologie; Pharmacologie clinique; Toxicologie clinique; Soins intensifs; Urgences; Antalgie interventionnelle", "domainList" : [ "anesthesiologie", "pharmacologie-clinique", "toxicologie-clinique", "soins-intensifs", "urgences", "antalgie-interventionnelle" ], "domainSpecificKnowledge" : [ "Anesthésiologie", "Pharmacologie clinique", "Toxicologie clinique", "Soins intensifs", "Urgences", "Antalgie interventionnelle" ], "toolProficiency" : [ "DPA", "DPI", "E-Pop", "Vision RH" ], "communicationSkills" : "Oral; Écrit", "qualificationsBasic" : "CFC d'employé ou employée de commerce, Diplôme de secrétariat, Diplôme jugé équivalent, Une année d'expérience similaire, Expérience en centre hospitalier, Excellente maîtrise du français, Niveau C1 pour non-francophones, Certification ECDL niveau standard", "qualificationsPreferred" : "Connaissances logiciels HUG", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Avec plus de 13'000 collaborateurs et collaboratrices représentant 160 métiers, les Hôpitaux Universitaires de Genève sont un établissement de référence au niveau national et international. Pour en savoir plus sur notre institution, prenez quelques minutes pour consulter notre rétrospective 2025 en cliquant [ici](https://www.youtube.com/watch?v=p8kVMJchPR0). Comptant près de 1'000 collaborateurs et collaboratrices, le [Département de médecine aiguë](https://www.hug.ch/departement-medecine-aigue) (D-MA) inclut les Services d’anesthésiologie, de pharmacologie et toxicologie cliniques, des soins intensifs et des urgences. Il répond à une quadruple mission au travers de ses services qui apportent leur expertise en interaction fréquente avec l'ensemble des Hôpitaux universitaires de Genève, grâce à un plateau transversal, dans l’objectif d’assurer la meilleure prise en charge possible des patients et patientes. Le Service d’anesthésiologie est un service transversal des HUG au cœur du plateau technique. Avec ses 6 unités médicales et une unité de recherche et d'innovation, sa mission vise à assurer le confort et la sécurité des patients et patientes au cours d'actes thérapeutiques ou diagnostiques, médicaux ou chirurgicaux, ainsi que lors des soins post- interventionnels, tout en veillant à la bonne prise en charge de la douleur. Plus grand centre de Suisse en nombres d’actes interventionnels assumés par année, le service d’anesthésiologie est à la pointe des progrès réalisés dans ce domaine. Le service pourvoit également l’enseignement pré, post-gradué et continu des infirmiers et infirmières et médecins en formation spécialisée. Le service de prestations, l’anesthésiologie intervient également dans le domaine de l’antalgie interventionnelle et dans des situations d’urgences vitales intra-hospitalières ou pré- hospitalières aux côtés du service des urgences. ## Qualifications Vous êtes au bénéfice d'un CFC d'employé ou employée de commerce, d’un diplôme de secrétariat ou tout diplôme jugé équivalent. Vous disposez d'une expérience réussie d'une année, dans un poste similaire, au sein d'un centre hospitalier. Vous avez une excellente maîtrise de la langue française, tant à l’oral et l’écrit. Pour les non-francophones le niveau C1 est requis. Vous avez de très bonnes connaissances des outils informatiques (Word, Excel, Powerpoint, Outlook et/ou Web - certification ECDL niveau standard exigée) ainsi que des logiciels en vigueur aux HUG (DPA, DPI, E-Pop, Vision RH). Tout en ayant un excellent sens de l'organisation et des priorités, vous faites preuve d’autonomie, d’organisation et d’efficience. Vous êtes une personne dynamique, rigoureuse et précise dans les tâches qui vous sont confiées. Doté ou dotée de bonnes capacités de communication et d’écoute, vous aimez travailler en équipe. Ouverte ou ouvert à travailler de manière simultanée avec plusieurs RES (gestion des priorités, hiérarchisation des demandes, flexibilité), vous savez faire preuve de polyvalence et de discrétion. Vous disposez également des outils vous permettant de faire face aux imprévus et gérer ainsi aisément les situations de stress. Enfin, vous faites preuve d’un sens aigu de la confidentialité. ## Additional Information * Entrée en fonction : Dès que possible * Nombre de postes : 1 * Taux d’activité : 80% * Classe de fonction : 09 * Contrat : CDI * Délai de candidature : 28.06.2026 * Demande de renseignements : Mme L. Brunhoso Morgado, cheffe de secrétariat, tél. 079 553 25.76 Votre dossier de candidature doit comporter une lettre démontrant votre motivation, votre curriculum vitae, les copies des diplômes et attestations requis pour le poste et les 2 derniers certificats de travail. Cette annonce s'adresse indistinctement aux femmes et aux hommes. Souhaitant s’engager dans la lutte contre le chômage, les HUG encouragent les candidatures qui proviennent de l’Office cantonal de l’emploi. Seules les candidatures soumises via la plateforme de recrutement sont prises en compte. Les candidatures papier et mail ne seront pas traitées.", "summaryDescription" : "Commis ou Commise administrative - 80% at Hôpitaux Universitaires de Genève. Assurer le confort des patients. Assurer la sécurité des patients", "postedDate" : "2026-06-15T06:25:02.000", "createdAt" : "2026-06-15T23:38:36.330", "lastUpdated" : "2026-06-16T09:36:53.326", "ingestTimestamp" : "2026-06-15T23:38:36.330", "mongoId" : "6a305559f292fd229cf1f0fb", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "30k-50k", "hasSalary" : false, "allSkills" : [ "Autonomie", "Rigueur", "Précision", "Capacités de communication", "Capacités d'écoute", "Organisation", "Gestion des priorités", "Polyvalence", "Discrétion", "Anesthésiologie", "Pharmacologie clinique", "Toxicologie clinique", "Soins intensifs", "Urgences", "Antalgie interventionnelle", "ECDL niveau standard", "DPA", "DPI", "E-Pop", "Vision RH" ], "skillCount" : 20, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Junior", "dataQualityScore" : 1.0, "_score" : 514.82654, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.95 }, { "id" : "69dde4492beec4dd3d9a3373", "title" : "Administrative Intern", "company" : "TxDOT", "industry" : "Government", "salary" : { "min" : 18.0, "max" : 22.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Multiple Locations", "locations" : [ "Multiple Locations", "Hourly", "Nonexempt,
Austin District Headquarters (14DISTHQ)
7901 NORTH IH 35
Austin, 78753

Bastrop Area Engr/Maint Sect (14BASTRPCO)
174 SH 21 EAST
Bastrop, 78602

North Austin Area Engr Office (14NAUSTNAE)
1001 EAST PARMER LANE, STE B
Austin, 78753

Georgetown-Willmsn Co Ae/Maint (14WLLMSNCO)
2727 SOUTH AUSTIN AVE
Georgetown, 78627

Burnet Co Area Engr/Maint Sect (14BURNETCO)
3029 SH 29 EAST
Burnet, 78611

South Travis Area Engr Office (14STRVISAE)
9725 SOUTH IH 35
Austin, 78744

, Austin District Headquarters" ], "timestamp" : "2026-06-16T05:10:30.207", "fingerprint" : "015d9d0e75f061c4aca3dccc1d03ec00a44bbbb20aa4578c91be649395de244c", "source" : "taleo", "language" : "en", "applyUrl" : "https://fa009.taleo.net/careersection/ex/jobdetail.ftl?job=42795", "externalId" : "42795", "industryFunction" : { }, "structuredLocations" : [ { "country" : "United States", "continent" : "na", "workMode" : "onsite" } ], "locationText" : "United States", "employmentType" : "INTERNSHIP", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "Entry", "coreResponsibilities" : "Explore what TxDOT has to offer, Expand knowledge acquired from school, Serve as a gateway to future job opportunities", "specialRequirements" : "May be assigned driving duties, May use power tools", "qualificationsBasic" : "Must be 16 years old, Be a U. S. Citizen or eligible to work in the U. S, Currently enrolled as a student", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "This position is for internships during the months of May-August TxDOT's Austin District has job openings for Administrative Interns at various offices across the Austin Metro Area . Annually, over 1,100 college and high school students from across Texas and beyond select the Texas Department of Transportation, (TxDOT) as their employer of choice during the summer months. For them, it’s a dream come true, a coveted accomplishment. Did you know that members of our Executive Leadership team, including our Executive Director, were paid interns at TxDOT? A paid internship is a great opportunity to: explore what TxDOT has to offer to the citizens of Texas, expand your knowledge acquired from school, and possibly serve as a gateway to future job opportunities with the agency. It is no surprise that many students choose to come back to TxDOT year-after-year to rejoin our team. TxDOT’s Employment Program provides current high school and college students the opportunity to gain valuable paid hands-on experience. At TxDOT, you will join a workforce that is passionate about their careers. You have nothing to lose and lots to gain such as invaluable work experience that can carry you into the future. Make the choice and join TxDOT for your brighter tomorrow today. To qualify, students must: Must be 16 years old. Be a U.S. Citizen or be eligible to work in the U.S. Be currently enrolled as a student at a high school, technical school, college or university. Note : Employees at least 18 years of age with a valid driver’s license may be assigned driving duties and may use power tools. Possible Work Location(s): North Travis Area Office:1001 E. Parmer Lane, Austin TX 78753 South Travis Area Office:1925 S. IH 35, Austin TX 78744 Bastrop Area Office:174 SH 21 East, Bastrop TX 78602 Burnet Area Office:3029 SH 29 East, Burnet TX 78611 Georgetown Area Office:2727 S Austin Ave, Georgetown TX 78626 Salary Plan/Grade: Intern Administrative Support: A11: ($18-$22/hourly) 18.00 22.00", "summaryDescription" : "Administrative Intern at TxDOT. Explore what TxDOT has to offer. Expand knowledge acquired from school", "createdAt" : "2026-06-14T19:54:32.141", "lastUpdated" : "2026-06-16T05:10:30.207", "ingestTimestamp" : "2026-06-14T19:54:32.141", "mongoId" : "69dde4492beec4dd3d9a3373", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 37440, "salaryAnnualMax" : 45760, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.7777778, "_score" : 511.62814, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Government", "llmIndustryConfidence" : 0.95 }, { "id" : "6a305d3bf292fd229cf65391", "title" : "Community Personal Support Worker (PSW)", "industry" : "Healthcare", "salary" : { "min" : 41000.0, "max" : 52000.0, "currency" : "CAD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline data for a Community Personal Support Worker in Toronto, Canada, adjusted for entry-level seniority and full-time employment." }, "location" : "Toronto, ON", "locations" : [ "Toronto, ON" ], "certifications" : [ "Community Personal Support Worker (PSW)" ], "timestamp" : "2026-06-16T07:01:32.565", "fingerprint" : "aff3b04a15f724ff9efb3e20a165e499aec65cc03b9ca2388df3f358cd4a6e84", "source" : "jazzhr", "language" : "en", "externalId" : "bhyF0EM0T0", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Toronto", "state" : "Ontario", "country" : "Canada", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "43.6534817,-79.3839347" } ], "locationText" : "Toronto, Ontario, Canada", "majorSkills" : "Personal support", "majorSkillsList" : [ "Personal support" ], "coreResponsibilities" : "Provide personal care to clients, Assist with daily living activities, Support clients' physical and emotional well-being, Follow care plans, Document client progress, Maintain a safe environment", "teamCollaboration" : "Healthcare team", "domainKnowledge" : "Home care; Community support", "domainList" : [ "home-care", "community-support" ], "domainSpecificKnowledge" : [ "Home care", "Community support" ], "documentationSkills" : "Client charting", "qualificationsBasic" : "Community Personal Support Worker (PSW) certification", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "summaryDescription" : "Community Personal Support Worker (PSW). Skills: Personal support. Provide personal care to clients. Assist with daily living activities", "createdAt" : "2026-06-15T22:28:23.300", "lastUpdated" : "2026-06-16T07:01:32.565", "ingestTimestamp" : "2026-06-15T22:28:23.300", "mongoId" : "6a305d3bf292fd229cf65391", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "30k-50k", "hasSalary" : false, "allSkills" : [ "Personal support", "Home care", "Community support", "Community Personal Support Worker (PSW)" ], "skillCount" : 4, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.44444445, "_score" : 511.49887, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.85 }, { "id" : "6a0d821658b93c861e961808", "title" : "Administrative Coordinator", "company" : "SMU", "industry" : "Education", "salary" : { "min" : 25.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "TX-Dallas", "locations" : [ "TX-Dallas" ], "timestamp" : "2026-06-16T05:29:28.044", "fingerprint" : "89e5e66b0eaf0bd69b487d92d5082a6622706dc57a73ddd8a852bd4510909e3b", "source" : "taleo", "language" : "en", "applyUrl" : "https://smu.taleo.net/careersection/ex/jobdetail.ftl?job=77073", "externalId" : "77073", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Dallas", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "32.7762719,-96.7968559" } ], "locationText" : "Dallas, Texas, United States", "technicalSkills" : "Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Publisher, Microsoft Access, PeopleSoft, Pivot Tables", "professionalSkills" : [ "Admissions support", "Event support", "Faculty support", "Classroom support", "Data entry", "Report generation" ], "hardSkillsList" : [ "Data collection", "Background checks", "Liability insurance", "Photo releases" ], "hardSkills" : [ { "name" : "Data collection", "level" : "intermediate" }, { "name" : "Background checks", "level" : "intermediate" }, { "name" : "Liability insurance", "level" : "intermediate" }, { "name" : "Photo releases", "level" : "intermediate" } ], "majorSkills" : "Administrative support, Front office reception, Admissions processing", "majorSkillsList" : [ "Administrative support", "Front office reception", "Admissions processing" ], "coreResponsibilities" : "Coordinate reception area coverage, Answer incoming phone calls, Respond to email inquiries, Greet and direct visitors, Maintain program calendar, Order supplies, Maintain program/student listserv, Send non-curricular email announcements, Prepare graduation cards, Provide administrative support, Prepare beginning and end of term documents, Monitor student background checks, Monitor student liability insurance, Monitor student photo releases, Monitor protection of minor training, Enter data into spreadsheets, Collect CACREP data, Track faculty advising, Maintain alumni email list, Update admission spreadsheet, Run reports, Monitor applicant status, Relay applicant status, Upload liability insurance certificates, Upload protection of minors certificates, Check for expired liability insurance, Monitor applications, Prepare advising sessions, Prepare orientation sessions, Prepare guest lecture events, Prepare Advisory Board events, Prepare faculty workshops, Prepare counseling meetings, Review admission applications, Prepare for interview days, Submit catering requests, Coordinate catering requests, Submit room reservations, Coordinate room reservations, Serve as back up for critical functions, Maintain office operations, Stay up-to-date on program changes, Fill in when needed", "teamCollaboration" : "Work with Program Specialist; Work with Department Chair; Work with Program Director; Work with faculty; Work with students; Interact with public; Interact with staff; Interact with administrators", "domainKnowledge" : "CACREP data collection; Clinical mental health counseling; School counseling; Marriage counseling; Couple counseling", "domainList" : [ "cacrep-data-collection", "clinical-mental-health-counseling", "school-counseling", "marriage-counseling", "couple-counseling" ], "domainSpecificKnowledge" : [ "CACREP data collection", "Clinical mental health counseling", "School counseling", "Marriage counseling", "Couple counseling" ], "toolProficiency" : [ "Slate" ], "communicationSkills" : "Email etiquette; Phone etiquette", "documentationSkills" : "Photo releases; Liability insurance certificates; Protection of minors certificates", "continuousLearning" : "Professional development opportunities; Tuition benefits", "specialRequirements" : "Occasional evening work, Occasional weekend work, Sit for long periods, Bend, Reach above shoulders, Carry/lift 25 lbs", "qualificationsBasic" : "Associate's degree required, Microsoft Word skills, Microsoft Excel skills, Microsoft PowerPoint skills, Microsoft Publisher skills, Appropriate phone etiquette, Appropriate email etiquette, Comfort interacting with all audiences", "qualificationsPreferred" : "Experience managing p-card, Experience with financial responsibilities, Knowledge of Microsoft Access, Knowledge of PeopleSoft, Knowledge of Pivot Tables", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Hourly Range: $25.65 per hour About SMU SMU’s more than 12,000 diverse, high-achieving students come from all 50 states and 80 countries to take advantage of the University’s small classes, hands-on research opportunities, leadership development, community service, international study and innovative programs. The University offers a strong foundation in the humanities and sciences and undergraduate, graduate and professional degree programs through eight schools. Now in its second century of achievement, SMU is increasingly recognized for the ways it supports students, faculty and alumni as they become ethical leaders in their professions and communities. Now in its second century of achievement, SMU is increasingly recognized for the ways it supports students, faculty and alumni as they become ethical leaders in their professions and communities. The University’s entrepreneurial spirit lives in people from every academic discipline who see opportunities to create something new in the world – and work hard to bring their innovations to life. SMU’s relationship with Dallas – the dynamic center of one of the nation’s fastest-growing regions – offers unique learning, research, social and career opportunities that provide a launch pad for our students, faculty and alumni to make a global impact. On the most beautiful college campus in the country, SMU Mustangs are energized by unbridled opportunities – from teaching, learning and research to creativity, performance and athletic endeavor. About the Department: The Department of Counseling is a part of the prestigious Annette Caldwell Simmons School of Education at Southern Methodist University. SMU Counseling program is ranked nationally among the top 10 best value schools and offers three CACREP accredited Specialties: Clinical Mental Health; Marriage, Couple & Family; and School Counseling. The department maintains approximately 300 graduate students whose capstone experience is practiced in the state-of-the-art SMU Center for Family Counseling under the supervision of distinctive clinical faculty. The Center offers counseling services to the community and provides a laboratory experience for students prior to clinical internship. Supportive faculty work collaboratively to sustain a nurturing and innovative environment focused on embracing diversity, pluralism, and advocacy, which is the hallmark of the program and has contributed to its ongoing success. About the Position: This role is an on-campus, in-person position. The Coordinator provides administrative support to the Program Specialist as well as to the Department Chair, Program Director, faculty, and students. Oversees front office reception area duties and regularly interacts with multiple constituents including students, prospective students, faculty, staff and the general public. This person is the first point of contact with anyone who calls the office or comes in person. Receives guests and directs them accordingly. Provides wide-ranging administrative support in areas of admissions, events and faculty/classroom support. Essential Functions: Coordinates reception area coverage, answers incoming phone calls, responds to email inquiries, greets and directs all in person visitors and maintains program calendar. Order supplies. Maintains program/student listserv and sends out non-curricular email announcements to students. Prepares graduation cards every semester for faculty signature and mailing. Provides administrative support for day to day operations. Prepares beginning and end of term documents. Monitors and coordinates student background checks, liability insurance, photo releases and protection of minor training. Enters data into operational spreadsheets such as CACREP data collection (KPI's), Faculty Advising, Alumni email list and admission spreadsheet. Run reports, monitor and relay status of applicants in Slate to Program Specialist and Program Director. Upload updated liability insurance and protection of minors certificates to Slate for each student. Run report to check for students with expired liability insurance. Monitor Slate for applications each semester. Provides support in preparing for large group advising sessions, faculty/adjunct orientation sessions, guest lecture events, Advisory Board events, faculty workshops and counseling meetings. Provides administrative support in reviewing admission applications and with preparations for interview days (PONI Days). Submits and coordinates catering request and room reservations. Serve as a back up for critical functions to maintain office operations. Stay up-to-date on program changes and operations in order to fill in when needed. Occasional evening and/or weekend work is required for special events. Education and Experience: Associate's degree is required. Candidate with degree in field of study in Business Education, Social Science and Humanities is preferred. A minimum of two (2) years of office administration experience is required. Knowledge, Skills and Abilities: The ideal candidate must have office administration experience. Must also demonstrate strong interpersonal and verbal communication skills, with the ability to communicate broadly across the University and develop and maintain effective relationships with a wide range of constituencies. Must also demonstrate strong written communication skills. Speed and accuracy is an essential element in this fast-paced office where many interruptions are the norm. This position requires appropriate phone and email etiquette and level of comfort interacting with all audiences including the public, staff, faculty, students and administrators. Candidate with experience managing a p-card or financial responsibilities is preferred. Candidate must be highly skilled in Microsoft Word, Microsoft Excel, Microsoft PowerPoint and Microsoft Publisher. Knowledge of Microsoft Access is a plus. Knowledge of PeopleSoft and Pivot Tables preferred. Physical and Environmental Demands: Sit for long periods of time Bend Reach above shoulders Carry/lift 25 lbs. Deadline to Apply: June 8, 2026 Priority consideration may be given to those submissions received by May 25, 2026. EEO Statement: SMU will not discriminate in any program or activity on the basis of race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity and expression. The Executive Director for Access and Equity/Title IX Coordinator is designated to handle inquiries regarding nondiscrimination policies and may be reached at the Perkins Administration Building, Room 204, 6425 Boaz Lane, Dallas, TX 75205, 214-768-3601, accessequity@smu.edu . Benefits: SMU offers staff a broad, competitive array of health and related benefit s. In addition to traditional benefits such as health, dental, and vision plans, SMU offers a wide range of wellness programs to help attract, support, and retain our employees whose work continues to make SMU an outstanding education and research institution. SMU is committed to providing an array of retirement programs that benefit and protect you and your family throughout your working years at SMU and, if you meet SMU's retirement eligibility criteria, during your retirement years after you leave SMU. The value of learning at SMU isn't just about preparing our students for the future. Employees have access to a wide variety of professional and personal development opportunities , including tuition benefits . USA-TX-Dallas", "summaryDescription" : "Administrative Coordinator at SMU. Skills: Administrative support, Front office reception, Admissions processing. Coordinate reception area coverage. Answer incoming phone calls", "createdAt" : "2026-06-14T20:44:08.020", "lastUpdated" : "2026-06-16T05:29:28.044", "ingestTimestamp" : "2026-06-14T20:44:08.020", "mongoId" : "6a0d821658b93c861e961808", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 52000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Data collection", "Background checks", "Liability insurance", "Photo releases", "Administrative support", "Front office reception", "Admissions processing", "Admissions support", "Event support", "Faculty support", "Classroom support", "Data entry", "Report generation", "CACREP data collection", "Clinical mental health counseling", "School counseling", "Marriage counseling", "Couple counseling", "Slate" ], "skillCount" : 19, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.6666667, "_score" : 511.49344, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Education", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2ca62f74d8ee00a09ba065", "title" : "Administrative Specialist", "company" : "Energy Solutions", "salary" : { "min" : 78000.0, "max" : 105000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "The estimation is based on 2024-2025 market data for a Lead Administrative Specialist in Chicago, IL, within the Climate Tech industry." }, "location" : "Chicago, Illinois, United States", "locations" : [ "Chicago", "Illinois", "United States" ], "timestamp" : "2026-06-16T06:32:51.862", "fingerprint" : "186901fc96035d3b78c3361c1a1827e7872053aa83588d0580257b21b3be57ac", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/energysolutions/jobs/5111778007", "externalId" : "5111778007", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Chicago", "state" : "Illinois", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "41.8755616,-87.6244212" } ], "locationText" : "Chicago, Illinois, United States", "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "Interested in joining a growing company where you will work with talented colleagues, enhance a supportive and energetic culture, and be part of the climate solution? At Energy Solutions, we focus on the big impacts. And we believe that market-based programs can be a powerful force to deliver large-scale energy, carbon, and water-use savings. Since 1995, we’ve harnessed that power to offer proven, performance-based solutions for our utility, government, and institutional customers. Energy Solutions is looking for an Administrative Specialist, Workplace Experience, to elevate our daily office operations and champion a vibrant work environment. In this high-impact role, you will be the driving force behind our workplace systems, facilities, administrative services, and internal events, ensuring a seamless and high-quality experience across our office locations. Operating with autonomy, you will lead daily operations, conquer non-routine challenges, and serve as a vital mentor to our administrative team. You will have the opportunity to inspire others, assign meaningful work, and review team contributions to maintain our high standards of excellence. As our central go-to professional, you will resolve time-sensitive issues, forge strong relationships with internal teams and external vendors, and innovate processes to boost efficiency. If you are a proactive problem-solver ready to create an exceptional, well-coordinated workplace that powers our team and supports our sustainability mission, we want to hear from you! The person filling this role will be required to work in a hybrid work environment based out of our Chicago, IL office, with an expectation of being on-site three times per week. Responsibilities include, but are not limited to: Lead day‑to‑day Workplace Experience operations, serving as the primary operational point of contact for events, facilities, administrative services, and workplace systems Delegate work and provide functional direction to administrative professionals, ensuring alignment with established procedures, timelines, and service standards Oversee execution of event planning activities, ensuring use of approved checklists, templates, budgets, timelines, and risk controls Maintain oversight of facilities and security operations for local and companywide offices, including vendor performance and access controls Validate compliance with administrative, event, and facilities SOPs and escalate gaps or risks to the Senior Manager, Workplace Experience Oversee financial alignment by reviewing expense processing, vendor invoicing coordination, and budget adherence within assigned authority Review quarterly audits (e.g., access, supplies, security controls) and support corrective actions Guide planning for organization-wide events, including All‑Hands, ensuring adherence to IDEA principles and established standards Own end-to-end event execution, from planning through delivery, using approved templates, checklists, Gatekeeper processes, and risk‑management practices Lead remote connectedness and workplace experience programs, coordinating cross-functional partners and tracking deliverables Serve as a trained Incident Response Leader, coordinating response actions, communications, and external emergency services as required Maintain and govern workplace systems, including SharePoint sites, Monday.com boards, automations, and reporting accuracy (MTD, QTD, YTD, YOY) Act with delegated authority in the Senior Manager’s absence, including processing timesheet approvals and reviewing expense reports within pre-approved limits Minimum Qualifications: High School degree or equivalent 4 years of progressively responsible administrative, workplace operations, or event management experience Demonstrated experience owning complex administrative or workplace functions with multi-site scope Proficient experience leading end-to-end events, including planning, vendor coordination, budgeting, execution, and post-event analysis Proficient experience supporting facilities, security, or office operations, including access coordination, vendor oversight, and issue escalation Experience supporting client-facing or revenue-generating operations through administrative or operational support Advanced communication skills with the ability to influence, set standards, and manage expectations across functions Advanced problem-solving skills with demonstrated judgment in high-impact or time-sensitive situations Ability to work independently with broad accountability and limited supervision Proficient use of workflow, documentation, and reporting tools to manage enterprise operations CPR and First Aid certified or willing to obtain; Incident Response training required The hourly range for this role is $34.00 - $38.00, with a target compensation of $34.00 - $36.00 based on experience and qualifications. Compensation is commensurate with experience and includes a generous retirement package. Energy Solutions provides an excellent benefits package including medical, dental and vision insurance, other pre-tax contribution plans and an Employee Stock Ownership Plan (ESOP). AI Use At Energy Solutions we believe in the importance of authentic interactions and equitable opportunities. We base our candidate selection on one’s own skills, knowledge, and experience. To ensure the integrity and fairness of our interview process, the use of artificial intelligence (AI) tools (including Generative AI) or other means to generate or assist with responses during interviews is strictly prohibited. This practice supports our commitment to create a transparent and equitable space where skills, knowledge and experience can truly shine. Equal Opportunity Employer Energy Solutions is an affirmative action-equal opportunity employer and prohibits discrimination and harassment of any type. We afford equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristics protected by law. Energy Solutions conforms to the spirit as well as to the letter of all applicable laws and regulations. Office Locations and a Remote Workforce Energy Solutions operates as a predominantly remote workforce with offices in six different locations. Employees who reside within 40 miles of an office (except New York) will be assigned to that location, though in-office attendance requirements may vary by team. At this time, we are not accepting applications from candidates residing in the following states: Delaware, Kentucky, Mississippi, Montana, Nebraska, and North Dakota. Background Check Information Information will be requested to perform the compulsory background check. A drug screen and authorization to work in the U. S. indefinitely are preconditions of employment. Energy Solutions is an equal opportunity employer. Reasonable Accommodations Energy Solutions is committed to providing access and reasonable accommodation for individuals with disabilities. If you require accommodations in completing this application, interviewing, and/or completing any pre-employment testing, or otherwise participating in the employee selection process, please email accommodation@energy-solution.com. Privacy Notice for Job Applicants", "summaryDescription" : "Administrative Specialist at Energy Solutions", "postedDate" : "2026-06-14T20:12:14.284", "createdAt" : "2026-06-14T20:12:14.284", "lastUpdated" : "2026-06-16T06:32:51.862", "ingestTimestamp" : "2026-06-14T20:12:14.284", "mongoId" : "6a2ca62f74d8ee00a09ba065", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 78000, "salaryAnnualMax" : 105000, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Lead", "dataQualityScore" : 0.6666667, "_score" : 510.97983, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Climate Tech", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c968b74d8ee00a098fe32", "title" : "Administrative Assistant", "company" : "Monster Energy", "salary" : { "min" : 21.0, "max" : 25.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Florida, United States", "locations" : [ "Florida", "United States" ], "timestamp" : "2026-06-16T02:45:03.710", "fingerprint" : "6324537f4f338789ab26ec4bf6f919bb76f5756334bcd43f599f092e2b1254d8", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/monsterenergy/jobs/4244467009", "externalId" : "4244467009", "industryFunction" : { }, "structuredLocations" : [ { "state" : "Florida", "country" : "United States", "continent" : "na", "workMode" : "onsite" } ], "locationText" : "Florida, United States", "minimumEducation" : "Bachelor's", "experienceMinYears" : 1, "experienceMaxYears" : 3, "rawDescription" : "A Day in the Life: In the position of Administrative Assistant, you will serve as a primary coordinator for department communications and logistics. Responsible for ensuring timely, clear, and consistent communication. Represent the team both internally and externally, interfacing with staff at all levels with the highest level of professionalism and in a manner that reflects positively on the organization. The Impact You'll Make: Provide administrative support for the department. Activities include a variety of duties such as answer and direct phone calls, calendar maintenance/scheduling, departmental reporting, presentation review and/or preparation, meeting coordination, catering, maintain office supplies, incoming/outgoing mail, etc. Liaise with executive and senior administrative assistants to handle requests and queries from senior managers. Anticipate the needs of others in order to ensure their seamless and positive experience Providing real-time scheduling support by booking appointments and preventing conflicts. Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations. Attend to sensitive matters with a high level of confidentiality and discretion while fostering positive relations with internal customers and co-workers. Submit and reconcile expense reports Who You Are: Bachelor's Degree in the field of Business Administration, Communication, or related field of study preferred, but not required. 1-3 years of experience in an administrative assistant position 1-3 years of experience in office management systems and procedures Computer Skills Desired: Proficient with Microsoft Office. Working knowledge of CONCUR preferred Monster Energy provides competitive total compensation. The estimated hourly pay range for this position is listed below. Actual compensation may vary based on skills, qualifications, experience, and work location. Pay Range $21—$25 USD For United States applicants: Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor. Read our privacy policy here: Privacy Policy", "summaryDescription" : "Administrative Assistant at Monster Energy", "postedDate" : "2026-06-14T20:06:30.713", "createdAt" : "2026-06-14T20:06:30.713", "lastUpdated" : "2026-06-16T02:45:03.710", "ingestTimestamp" : "2026-06-14T20:06:30.713", "mongoId" : "6a2c968b74d8ee00a098fe32", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 43680, "salaryAnnualMax" : 52000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Junior", "dataQualityScore" : 0.6666667, "_score" : 510.8311, "daysOld" : 1, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Food & Beverage", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2cebe274d8ee00a0a77df5", "title" : "Administrative Specialist", "company" : "Helpware", "salary" : { "min" : 240000.0, "max" : 360000.0, "currency" : "UAH", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Entry-level Administrative Specialist in Business Services in Ukraine, adjusted for company size and industry." }, "location" : "Ukraine", "locations" : [ "Ukraine" ], "timestamp" : "2026-06-16T02:21:19.746", "fingerprint" : "32e66075bc118cb1c0300cf37b7fa670c362ee136b3197baab4c0e1a033179c1", "source" : "breezyhr", "language" : "en", "applyUrl" : "https://helpware-inc.breezy.hr/p/4feccac62a5e-administrative-specialist-vinted", "externalId" : "4feccac62a5e", "industryFunction" : { }, "structuredLocations" : [ { "country" : "Ukraine", "continent" : "eu", "workMode" : "onsite" } ], "locationText" : "Ukraine", "employmentType" : "FULL_TIME", "remoteFriendly" : true, "rawDescription" : "Helpware is a global company providing outsourcing back-office services with offices in the USA, Mexico, Ukraine, and the Philippines. We help small businesses as well as enterprises to free up their teams so they can focus on strategic high-value tasks that will move the dial for their businesses.", "summaryDescription" : "Administrative Specialist at Helpware", "createdAt" : "2026-06-14T19:28:36.932", "lastUpdated" : "2026-06-16T02:21:19.746", "ingestTimestamp" : "2026-06-14T19:28:36.932", "mongoId" : "6a2cebe274d8ee00a0a77df5", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "200k+", "hasSalary" : false, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.6666667, "_score" : 510.7654, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Business Services", "llmIndustryConfidence" : 0.85 }, { "id" : "6a15e49f58b93c861e7c8ad9", "title" : "Administrative Assistant", "company" : "North Wind Dynamics, LLC", "salary" : { "min" : 38000.0, "max" : 52000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Entry-level Administrative Assistant in Paducah, United States, adjusted for the government industry." }, "location" : "PADUCAH, KY", "locations" : [ "PADUCAH", "KY" ], "timestamp" : "2026-06-16T02:37:29.306", "fingerprint" : "2bad7f5d432de101d5d442a57b30b173b6c8ff59eeed74b3b58686a174219936", "source" : "breezyhr", "language" : "en", "applyUrl" : "https://north-wind-group.breezy.hr/p/6d8cebee91a0-administrative-assistant-i-04134-nwd", "externalId" : "6d8cebee91a0", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Paducah", "state" : "Kentucky", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "37.0833893,-88.6000478" } ], "locationText" : "Paducah, Kentucky, United States", "employmentType" : "FULL_TIME", "specialRequirements" : "Ability to Obtain Government Clearance", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Location: Paducah, KentuckyTitle: Administrative Assistant ISchedule (FT/PT): Regular Full TimeTravel Required: NoGovernment Clearance: Ability to Obtain North Wind Dynamics, LLC is an Alaska Native-owned Small Disadvantaged Business, specializing in infrastructure support services and facilities", "summaryDescription" : "Administrative Assistant at North Wind Dynamics, LLC", "createdAt" : "2026-06-14T20:28:25.618", "lastUpdated" : "2026-06-16T02:37:29.306", "ingestTimestamp" : "2026-06-14T20:28:25.618", "mongoId" : "6a15e49f58b93c861e7c8ad9", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 38000, "salaryAnnualMax" : 52000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.6666667, "_score" : 509.66653, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Government", "llmIndustryConfidence" : 0.85 }, { "id" : "6a2c79bb74d8ee00a0942af5", "title" : "Administrative Assistant", "company" : "Holder Construction", "industry" : "Real Estate", "salary" : { "min" : 47000.0, "max" : 65000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Administrative Assistant in Fort Wayne, IN, adjusted for mid-seniority and the construction industry." }, "location" : "Fort Wayne, IN", "locations" : [ "Fort Wayne", "IN" ], "timestamp" : "2026-06-15T09:45:38.796", "fingerprint" : "e39f4e09ad2b44288b127a4db19059a36730f3c9c7893490f215244f7a184527", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/holderconstruction/jobs/4266169009", "externalId" : "4266169009", "industryFunction" : { }, "structuredLocations" : [ { "workMode" : "onsite" } ], "locationText" : "", "employmentType" : "FULL_TIME", "technicalSkills" : "Microsoft Office Suite, Word, Excel, Outlook", "professionalSkills" : [ "Cost coding", "Record-keeping", "Expense categorization" ], "hardSkillsList" : [ "Accounts payable processing", "Invoice management", "Financial record maintenance" ], "hardSkills" : [ { "name" : "Accounts payable processing", "level" : "intermediate" }, { "name" : "Invoice management", "level" : "intermediate" }, { "name" : "Financial record maintenance", "level" : "intermediate" } ], "majorSkills" : "Accounts payable, Cost coding, Administrative support", "majorSkillsList" : [ "Accounts payable", "Cost coding", "Administrative support" ], "coreResponsibilities" : "Process vendor invoices, Manage vendor invoices, Ensure timely payments, Ensure accurate record-keeping, Code project costs, Track project costs, Record expenses, Categorize expenses, Liaise with vendors, Liaise with internal teams, Resolve invoicing queries, Resolve cost-related queries, Maintain financial records, Organize financial records, Provide administrative support", "teamCollaboration" : "Internal teams", "domainKnowledge" : "Construction industry", "domainList" : [ "construction-industry" ], "domainSpecificKnowledge" : [ "Construction industry" ], "toolProficiency" : [ "Microsoft Word", "Microsoft Excel", "Microsoft Outlook" ], "communicationSkills" : "Invoicing queries; Cost-related queries", "documentationSkills" : "Financial records documentation", "problemSolvingSkills" : "Resolve queries", "specialRequirements" : "Substance abuse testing, Background screening", "qualificationsBasic" : "Proven experience in administrative roles, Experience with accounts payable, Experience with cost coding, Organizational skills, Attention to detail, Proficiency in Microsoft Office Suite, Excellent communication skills, Excellent interpersonal skills, Ability to work independently, Ability to work as part of a team", "qualificationsPreferred" : "Familiarity with accounting software", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "ABOUT US Holder Construction is a nationally recognized leader in the construction industry, consistently ranked among the top firms on ENR’s Top 400 Contractors list. We are a performance-driven company that believes in rewarding excellence and investing in our people. Our structured career development program empowers associates to grow quickly into expanded roles and responsibilities based on merit. With operations throughout the United States, we offer a highly competitive compensation and benefits package, including: Annual bonus program Paid time off Health, dental, vision, and life insurance 401(k)-retirement plan Night and swing shift differential pay for select roles We are looking for an Administrative Assistant to join our Operations team in Fort Wayne, IN. This is a full-time, in-person position. Key Responsibilities Accounts Payable: Process and manage vendor invoices, ensuring timely payments and accurate record-keeping. Cost Coding: Accurately code and track project costs, ensuring all expenses are recorded and categorized correctly. Communication: Liaise with vendors and internal teams to resolve any invoicing or cost-related queries. Documentation: Maintain and organize financial records and documentation. Support: Provide administrative support to other departments as needed. Qualifications Required: Proven experience in administrative roles, preferably with a focus on accounts payable and cost coding. Strong organizational skills and attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Excellent communication and interpersonal skills. Ability to work independently and as part of a team. Preferred: Familiarity with accounting software. Holder is committed to Equal Opportunity Employment (EOE). Substance abuse testing and a background screening is a condition of employment and Holder Construction does not sponsor applicants for immigration status or benefits.", "summaryDescription" : "Administrative Assistant at Holder Construction. Skills: Accounts payable, Cost coding, Administrative support. Process vendor invoices. 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