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Administrative Assistant", "company" : "Quality Archery Designs", "industry" : "Manufacturing", "salary" : { "min" : 16.0, "max" : 18.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Madison Heights, VA", "locations" : [ "Madison Heights", "VA" ], "timestamp" : "2026-06-16T00:48:41.882", "fingerprint" : "3fa39e9bd67848ff6849db70e9118a2d5b8098f0b6b1df91a75093fb7464da0a", "source" : "breezyhr", "language" : "en", "applyUrl" : "https://quality-archery-designs.breezy.hr/p/188909240b15-h-r-administrative-assistant", "externalId" : "188909240b15", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Madison Heights", "state" : "Virginia", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "37.4463105,-79.0935648" } ], "locationText" : "Madison Heights, Virginia, United States", "employmentType" : "FULL_TIME", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "H. R. Administrative Assistant Location: Madison Heights, VA (On-site) Type: Full-Time (Monday–Friday, 8:00AM–5:00PM) Pay: $16–$18/hr Quality Archery Designs (QAD) has been manufacturing innovative and high-quality archery accessories in Madison Heights, VA since 1992. We are proud to foster a fami", "summaryDescription" : "H. R. Administrative Assistant at Quality Archery Designs", "createdAt" : "2026-06-14T18:39:33.226", "lastUpdated" : "2026-06-16T00:48:41.882", "ingestTimestamp" : "2026-06-14T18:39:33.226", "mongoId" : "6a2ca26e74d8ee00a09a838a", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 33280, "salaryAnnualMax" : 37440, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "hr", "seniorityLevel" : "Entry", "dataQualityScore" : 0.6666667, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Manufacturing", "llmIndustryConfidence" : 0.95 }, { "id" : "6a306844f292fd229cfc2f28", "title" : "Manager (all genders) Audit mit Fokus Private & Midmarket sowie ESG", "company" : "Deloitte", "industry" : "Management Consulting", "salary" : { "min" : 63000.0, "currency" : "EUR", "frequency" : "yearly", "is_estimated" : false }, "location" : "Vienna, Vienna, AT", "locations" : [ "Vienna", "Vienna", "AT" ], "timestamp" : "2026-06-16T11:53:12.393", "fingerprint" : "c18ec1ca80334a8ac964e9a3c5fa41f8158191eb76436353b1073abe44195c4b", "source" : "smartrecruiters", "language" : "de", "applyUrl" : "https://jobs.smartrecruiters.com/DeloitteAT/744000132138825-manager-all-genders-audit-mit-fokus-private-midmarket-sowie-esg", "externalId" : "744000132138825", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Vienna", "state" : "Vienna", "country" : "Austria", "continent" : "eu", "source" : "llm", "workMode" : "onsite", "geo" : "48.1857192,16.4221587" } ], "locationText" : "Vienna, Vienna, Austria", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "experienceMinYears" : 5, "experienceMaxYears" : 10, "experienceLevel" : "mid", "professionalSkills" : [ "Jahresabschlussprüfung", "Projektleitung", "Sonderberatungen", "Teamführung" ], "hardSkillsList" : [ "Gesellschaftsrechtliche Fragestellungen", "Betriebswirtschaftliche Fragestellungen" ], "hardSkills" : [ { "name" : "Gesellschaftsrechtliche Fragestellungen", "level" : "intermediate" }, { "name" : "Betriebswirtschaftliche Fragestellungen", "level" : "intermediate" } ], "majorSkills" : "Audit, Private & Midmarket, ESG", "majorSkillsList" : [ "Audit", "Private & Midmarket", "ESG" ], "coreResponsibilities" : "Durchführung von Jahresabschlussprüfungen, Projektleitung von Jahresabschlussprüfungen, Organisation der Prüfungsmandate, Ansprechperson bei KlientInnen, Durchführung von Sonderberatungen, Coaching von Kolleg:innen", "teamCollaboration" : "Prüfungsteam", "projectManagementSkills" : [ "Projektleitung" ], "domainKnowledge" : "Private & Midmarket; Nachhaltigkeit; ESG; Jahresabschluss; UGB; IFRS", "domainList" : [ "private-midmarket", "nachhaltigkeit", "esg", "jahresabschluss", "ugb", "ifrs" ], "domainSpecificKnowledge" : [ "Private & Midmarket", "Nachhaltigkeit", "ESG", "Jahresabschluss", "UGB", "IFRS" ], "toolProficiency" : [ "Bloomberg Terminal", "Reuters Eikon", "FactSet" ], "continuousLearning" : "Exzellente Trainingsprogramme", "qualificationsBasic" : "Mehrjährige Berufserfahrung, Abgeschlossenes betriebswirtschaftliches Studium, Hohes Qualitätsbewusstsein, Hohes Risikobewusstsein, Teamgeist, Flexibilität, Hohe Eigeninitiative, Aktive Markt- und Klientenorientierung", "qualificationsPreferred" : "Erste Erfahrungen im ESG-Bereich", "remoteFriendly" : false, "workSiteFlexibility" : "Flexible", "rawDescription" : "Deloitte Österreich ist der führende Anbieter von Professional Services. Das gelingt uns mit unseren rund 1.900 engagierten Mitarbeiterinnen und Mitarbeitern an 17 Standorten, die Unternehmen und Institutionen in verschiedenen Bereichen betreuen. Wir schätzen die Vielfalt unserer Mitarbeitenden und sehen sie als essenziellen Schlüssel für Innovation und Erfolg. Deshalb setzen wir uns dafür ein, dass bei uns jede:r die gleichen Chancen erhält. Du hast bereits wertvolle Berufserfahrung in der Wirtschaftsprüfung sammeln können und bist interessiert am Bereich Private & Midmarket sowie an Nachhaltigkeit? Du bist bereit für deinen nächsten Karriereschritt? Wir verstärken unser Team Was dich erwartet: * Du kümmerst dich um die selbstständige Durchführung und (Teil-) Projektleitung von Jahresabschlussprüfungen im Bereich Private & Midmarket * Effiziente Organisation der Prüfungsmandate und erste Ansprechperson vor Ort bei KlientInnen * Du machst Sonderberatungen in gesellschaftsrechtlichen und betriebswirtschaftlichen Frage- und Problemstellungen * Interesse an aktuellen Fragen zur Nachhaltigkeit und gegebenenfalls erste Erfahrungen in Themen des ESG-Bereichs * Du coachst jüngere Kolleg:innen im Prüfungsteam Qualifikationen: * Du bringst mehrjährige Berufserfahrung und ein abgeschlossenes betriebswirtschaftliches Studium (Bachelor oder Master) mit * Du besitzt ein hohes Qualitäts- und Risikobewusstsein * Du verfügst über Teamgeist, Flexibilität und hohe Eigeninitiative * Aktive Markt- und Klientenorientierung Erfüllst du nicht alle genannten Kriterien? Kein Problem! Uns ist bewusst, dass nicht jede:r alle Anforderungen erfüllen kann, deshalb sind wir bereit, in deine Entwicklung zu investieren. Zusätzliche Informationen Jahresbruttogehalt ab € 63.000,- (nicht All-In). Deine Vergütung orientiert sich selbstverständlich an deiner individuellen Qualifikation und positionsrelevanten Berufserfahrung. Darüber hinaus erwarten dich attraktive Zusatzleistungen und Benefits. Make an impact that matters. \uD83D\uDC9A Wir ermutigen dich, neue Verantwortungen zu übernehmen, dich aktiv in spannende Projekte einzubringen und wertvolle Erfahrungen zu sammeln. Im Gegenzug bieten wir dir exzellente Trainingsprogramme, um deine Karriereziele zu erreichen und dein volles Potenzial zu entfalten. Unsere Unternehmenskultur ist geprägt von starkem Zusammenhalt und unseren gemeinsamen Werten. Dabei ist uns das Wellbeing unserer Mitarbeitenden besonders wichtig. Außerdem bieten wir flexible Arbeitszeiten sowie die Möglichkeit im Home Office oder im Büro im Stadtzentrum zu arbeiten. Auf deine Bewerbung freut sich : [Lena-Marie Koppe](http://linkedin.com/in/lena-marie-koppe), Tel.: +43 1 537 00-2518 Für Fragen oder konkrete Unterstützung zur Barrierefreiheit wende dich bitte an [barrierefreiheit@deloitte.at](mailto:barrierefreiheit@deloitte.at). Focus on: Audit, Jahresabschluss, UGB, IFRS, Teamführung, Beratung, Wien, Vollzeit, ESG", "summaryDescription" : "Manager (all genders) Audit mit Fokus Private & Midmarket sowie ESG at Deloitte. Skills: Audit, Private & Midmarket, ESG. Durchführung von Jahresabschlussprüfungen. 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Our solutions support millions of students worldwide by providing visibility, safety, and management tools for educational technology. We're looking for an organized and proactive Administrative Assistant to support our day-to-day operations and help keep our teams running smoothly. This is an excellent opportunity for someone early in their administrative career who enjoys organization, coordination, and supporting a busy team environment. As an Administrative Assistant, you will provide administrative and organizational support across multiple departments. You'll help coordinate meetings, manage schedules, organize documents, and support internal events and projects. This role is ideal for someone who is detail-oriented, dependable, and enjoys working in a collaborative environment in the UK. About The Role Coordinate meetings, appointments, and team calendars. Schedule internal and external calls and distribute meeting invitations. Prepare meeting agendas, notes, and follow-up action items when needed. Support travel arrangements, including bookings and itineraries. Assist with planning team meetings, training sessions, and company events. Process expenses and assist with administrative reporting. Support onboarding and administrative activities for new employees. Assist with special projects and administrative tasks as assigned. About You 1–3 years of experience in an administrative, office support, coordinator, or customer service role. Strong organizational skills with excellent attention to detail. Ability to manage multiple tasks and priorities effectively. Strong written and verbal communication skills. Proficiency with Microsoft Office (Outlook, Word, Excel, and PowerPoint). Comfortable learning new systems and tools. Ability to handle confidential information appropriately. Familiarity with expense management systems. Knowledge of Google Workspace. This is a remote position open to candidates residing in the United Kingdom. ABOUT US With more than 25 years of serving education, Lightspeed Systems delivers the most in-depth visibility and control to power exceptional schools where students are safe and engaged; technology is compliant and easily managed; and resources are secure and optimized. Purpose-built for school networks and devices, Lightspeed’s cloud-managed solutions include the most effective web filtering, student safety monitoring, classroom management, device management, and data analytics software available. Headquartered in Austin, Texas, with a European office in London, UK, Lightspeed serves over 23 million students across 31,000 schools in 43 countries, utilizing 15 million devices. Learn more at www.lightspeedsystems.com. We love our employees, and we show it. Our benefits and perks are built to support your overall wellbeing—at work and beyond. Offerings vary by country. ABOUT OUR ATX HQ If your role includes spending time onsite, you will LOVE being at the ranch. Our uniquely Lightspeed (and totally Texas) corporate headquarters has everything Lightspeeders need to get the job done – and a whole lot more. 15,000 sq. ft. of open work area, offices, and huddle rooms Snacks galore and a private chef serving up lunch Tuesday through Thursday every week A state-of-the-art fitness center (with outfitted locker rooms) Physical therapist onsite regularly Indoor and outdoor casual collaboration spots Pet-friendly office environment A golf simulator, go-carts, shuffleboard, corn hole, and MORE fun All within 31 sprawling acres of Live Oak trees that foster a natural habitat for local wildlife. It is not uncommon to be greeted daily by whitetail deer. (Maybe it wants to join your meeting?) Lightspeed Systems is an equal opportunity employer. We are committed to a work environment that supports, inspires, and respects all individuals and in which personnel processes are merit-based and applied without discrimination on the basis of race, color religion, sex, sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, or other protected characteristic.", "summaryDescription" : "Administrative Assistant at Lightspeed Systems", "postedDate" : "2026-06-16T03:16:56.248", "createdAt" : "2026-06-16T03:16:56.248", "lastUpdated" : "2026-06-16T12:25:55.513", "ingestTimestamp" : "2026-06-16T03:16:56.248", "mongoId" : "6a30a219f292fd229c119047", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "<30k", "hasSalary" : false, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Junior", "dataQualityScore" : 0.7777778, "daysOld" : 0, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Education", "llmIndustryConfidence" : 0.95 }, { "id" : "6a30609bf292fd229cf917db", "title" : "Administrative Assistant", "company" : "Holder Construction", "industry" : "Real Estate", "salary" : { "min" : 45000.0, "max" : 65000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Administrative Assistant in Franklin Furnace, OH, adjusted for mid-seniority and the construction industry." }, "location" : "Franklin Furnice, OH", "locations" : [ "Franklin Furnice", "OH" ], "timestamp" : "2026-06-16T09:04:35.354", "fingerprint" : "6a4f4b82e51dafccdacbc99d7c2e985cb7b9bead0ee77641432c702f6065b1a9", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/holderconstruction/jobs/4286158009", "externalId" : "4286158009", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Franklin Furnace", "state" : "Ohio", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "38.6068300,-82.8472029" } ], "locationText" : "Franklin Furnace, Ohio, United States", "employmentType" : "FULL_TIME", "technicalSkills" : "Microsoft Office Suite, Word, Excel, Outlook", "professionalSkills" : [ "Cost coding", "Record-keeping" ], "hardSkillsList" : [ "Accounts payable processing", "Invoice management", "Expense categorization" ], "hardSkills" : [ { "name" : "Accounts payable processing", "level" : "intermediate" }, { "name" : "Invoice management", "level" : "intermediate" }, { "name" : "Expense categorization", "level" : "intermediate" } ], "majorSkills" : "Accounts payable, Cost coding, Administrative support", "majorSkillsList" : [ "Accounts payable", "Cost coding", "Administrative support" ], "coreResponsibilities" : "Process vendor invoices, Manage vendor invoices, Ensure timely payments, Maintain accurate record-keeping, Accurately code project costs, Track project costs, Categorize expenses correctly, Liaise with vendors, Liaise with internal teams, Resolve invoicing queries, Resolve cost-related queries, Maintain financial records, Organize financial records, Provide administrative support", "teamCollaboration" : "Internal teams", "domainKnowledge" : "Construction industry", "domainList" : [ "construction-industry" ], "domainSpecificKnowledge" : [ "Construction industry" ], "toolProficiency" : [ "Microsoft Office", "Word", "Excel", "Outlook" ], "communicationSkills" : "Invoicing queries; Cost-related queries", "documentationSkills" : "Financial records documentation", "problemSolvingSkills" : "Resolve queries", "specialRequirements" : "Substance abuse testing, Background screening", "qualificationsBasic" : "Proven experience in administrative roles, Experience with accounts payable, Experience with cost coding, Organizational skills, Attention to detail, Proficiency in Microsoft Office Suite, Excellent communication skills, Excellent interpersonal skills, Ability to work independently, Ability to work as part of a team", "qualificationsPreferred" : "Familiarity with accounting software", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "ABOUT US Holder Construction is a nationally recognized leader in the construction industry, consistently ranked among the top firms on ENR’s Top 400 Contractors list. We are a performance-driven company that believes in rewarding excellence and investing in our people. Our structured career development program empowers associates to grow quickly into expanded roles and responsibilities based on merit. With operations throughout the United States, we offer a highly competitive compensation and benefits package, including: Annual bonus program Paid time off Health, dental, vision, and life insurance 401(k)-retirement plan Night and swing shift differential pay for select roles We are looking for an Administrative Assistant to join our Operations team in Franklin Furnace, OH. This is a full-time, in-person position. Key Responsibilities Accounts Payable: Process and manage vendor invoices, ensuring timely payments and accurate record-keeping. Cost Coding: Accurately code and track project costs, ensuring all expenses are recorded and categorized correctly. Communication: Liaise with vendors and internal teams to resolve any invoicing or cost-related queries. Documentation: Maintain and organize financial records and documentation. Support: Provide administrative support to other departments as needed. Qualifications Required: Proven experience in administrative roles, preferably with a focus on accounts payable and cost coding. Strong organizational skills and attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Excellent communication and interpersonal skills. Ability to work independently and as part of a team. Preferred: Familiarity with accounting software. Holder is committed to Equal Opportunity Employment (EOE). Substance abuse testing and a background screening is a condition of employment and Holder Construction does not sponsor applicants for immigration status or benefits.", "summaryDescription" : "Administrative Assistant at Holder Construction. Skills: Accounts payable, Cost coding, Administrative support. Process vendor invoices. Manage vendor invoices", "postedDate" : "2026-06-15T23:29:00.232", "createdAt" : "2026-06-15T23:29:00.232", "lastUpdated" : "2026-06-16T09:04:35.354", "ingestTimestamp" : "2026-06-15T23:29:00.232", "mongoId" : "6a30609bf292fd229cf917db", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 45000, "salaryAnnualMax" : 65000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Accounts payable processing", "Invoice management", "Expense categorization", "Accounts payable", "Cost coding", "Administrative support", "Record-keeping", "Construction industry", "Microsoft Office", "Word", "Excel", "Outlook" ], "skillCount" : 12, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.8888889, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Construction", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c7b3774d8ee00a0948d4c", "title" : "Analyst, A&R Administration", "company" : "Sony Music Entertainment", "industry" : "Media", "salary" : { "min" : 65000.0, "max" : 95000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Analyst, A&R Administration in Nashville, TN, adjusted for mid-seniority and the media industry." }, "location" : "United States, Tennessee, Nashville", "locations" : [ "United States", "Tennessee", "Nashville" ], "timestamp" : "2026-06-15T11:21:14.492", "fingerprint" : "9f550ce91f89912496d3ca28d6ee47446097796dcb14367e769ff6fad035b4d1", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/sonymusicentertainment/jobs/8588592002", "externalId" : "8588592002", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Nashville", "state" : "Tennessee", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "36.1622767,-86.7742984" } ], "locationText" : "Nashville, Tennessee, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 3, "experienceMaxYears" : 5, "technicalSkills" : "Microsoft Office, Excel", "professionalSkills" : [ "Vendor set ups", "Accounts processing", "Purchase orders", "Invoices processing", "Record keeping", "Audit purposes", "Producer decs", "Work for hires", "Remix agreements", "Union contracts", "Royalty inquiries", "Financial reports", "Departmental records", "Budgets", "Contracts", "Correspondence" ], "hardSkillsList" : [ "Vendor verification", "Account verification", "Purchase order processing", "Invoice processing", "Record maintenance", "Contract preparation", "Union contract processing", "Royalty inquiry handling", "Financial report preparation", "Record organization" ], "softSkillsList" : [ "Organizational skills", "Communication skills", "Interpersonal skills" ], "hardSkills" : [ { "name" : "Vendor verification", "level" : "intermediate" }, { "name" : "Account verification", "level" : "intermediate" }, { "name" : "Purchase order processing", "level" : "intermediate" }, { "name" : "Invoice processing", "level" : "intermediate" }, { "name" : "Record maintenance", "level" : "intermediate" }, { "name" : "Contract preparation", "level" : "intermediate" }, { "name" : "Union contract processing", "level" : "intermediate" }, { "name" : "Royalty inquiry handling", "level" : "intermediate" }, { "name" : "Financial report preparation", "level" : "intermediate" }, { "name" : "Record organization", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Organizational skills" }, { "name" : "Communication skills" }, { "name" : "Interpersonal skills" } ], "majorSkills" : "A&R Administration, Vendor management, Financial reporting", "majorSkillsList" : [ "A&R Administration", "Vendor management", "Financial reporting" ], "coreResponsibilities" : "Support A&R Administration, Handle vendor set ups, Process purchase orders, Process invoices, Maintain meticulous records, Prepare producer decs, Prepare work for hires, Prepare remix agreements, Prepare union contracts, Scan relevant documents, Assist with royalty inquiries, Assist in preparation financial reports, Maintain departmental records, Organize departmental records", "teamCollaboration" : "Internal departments; External partners; Across teams", "domainKnowledge" : "Music industry contracts", "domainList" : [ "music-industry-contracts" ], "domainSpecificKnowledge" : [ "Music industry contracts" ], "toolProficiency" : [ "Microsoft Office", "Excel", "Digital filing system" ], "communicationSkills" : "Correspondence", "documentationSkills" : "Digital filing", "qualificationsBasic" : "3-5 years experience, Music administration experience, Finance experience, Legal experience, Record label experience, Business management experience, Entertainment company experience, Understanding financial processes, Basic knowledge music contracts, Proficiency proprietary systems, Microsoft Office skills, Excel proficiency", "qualificationsPreferred" : "Bachelor's degree Music Business, Bachelor's degree Finance, Bachelor's degree related field", "workSiteFlexibility" : "Onsite", "rawDescription" : "About Sony Music Entertainment At Sony Music Entertainment, we fuel the creative journey. We’ve played a pioneering role in music history, from the first-ever music label to the invention of the flat disc record. We’ve nurtured some of music’s most iconic artists and produced some of the most influential recordings of all time. Today, we work in more than 70 countries, supporting a diverse roster of international superstars, developing and independent artists, and visionary creators. From our position at the intersection of music, entertainment, and technology, we bring imagination and expertise to the newest products and platforms, embrace new business models, employ breakthrough tools, and provide powerful insights that help our artists push creative boundaries and reach new audiences. In everything we do, we’re committed to artistic integrity, transparency, and entrepreneurship. Sony Music Entertainment is a member of the Sony family of global companies. The Analyst, A&R Administration provides critical operational support for artist recording projects. This role is focused on ensuring accuracy in vendor set ups, accounts, payments, and correspondence while providing overall administrative support. The Analyst collaborates closely with internal departments and external partners to support the successful execution of artist projects and streamline administrative workflows. What you'll do: Support A&R Administration on all department needs. Handle all vendor set ups including verification and accounts. Process all purchase orders, invoices. maintaining meticulous records for audit purposes. Prepare producer decs, work for hires, remix agreements, and union contracts (AFM and SAG-AFTRA). Scan all relevant documents into Digital filing system. Assist with Royalty inquiries – externally and internally. Assist in the preparation of Financial project reports for Label Roster. Maintain and organize departmental records, including budgets, contracts, and correspondence as well as maintain central drive of all records. Who you are: 3-5 years of experience in music administration, finance, or legal, preferably within a record label, business management or entertainment company. Strong understanding of financial processes and basic knowledge of music industry contracts. Proficiency in proprietary systems and strong Microsoft Office skills, particularly Excel. Excellent organizational skills and attention to detail, with the ability to work under tight deadlines. Strong communication and interpersonal skills with the ability to collaborate effectively across teams. Bachelor’s degree in Music Business, Finance, or a related field is preferred. What we give you: You join an inclusive, collaborative and global community where you have the opportunity to channel your passion every day A modern office environment designed to foster productivity, creativity, and teamwork empowering you to bring your best An attractive and comprehensive benefits package including medical, dental, vision, life & disability coverage, and 401K + employer matching Voluntary benefits like company-paid identity theft protection and resources for pets, mental health and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back-up child and elder care, and reimbursement for adoption, surrogacy, tuition, and student loans Investment in your professional growth and development enabling you to thrive in our vibrant community. The space to accelerate progress, positively disrupt, and create what happens next Time off for a winter recess Sony Music is committed to providing equal employment opportunity for all persons regardless of age, disability, national origin, race, color, religion, sex, sexual orientation, gender, gender identity or expression, pregnancy, veteran or military status, marital and civil partnership/union status, alienage or citizenship status, creed, genetic information or any other status protected by applicable federal, state, or local law.", "summaryDescription" : "Analyst, A&R Administration at Sony Music Entertainment. Skills: A&R Administration, Vendor management, Financial reporting. Support A&R Administration. Handle vendor set ups", "postedDate" : "2026-06-14T08:29:39.954", "createdAt" : "2026-06-14T08:29:39.954", "lastUpdated" : "2026-06-15T11:21:14.492", "ingestTimestamp" : "2026-06-14T08:29:39.954", "mongoId" : "6a2c7b3774d8ee00a0948d4c", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 65000, "salaryAnnualMax" : 95000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Vendor verification", "Account verification", "Purchase order processing", "Invoice processing", "Record maintenance", "Contract preparation", "Union contract processing", "Royalty inquiry handling", "Financial report preparation", "Record organization", "Organizational skills", "Communication skills", "Interpersonal skills", "A&R Administration", "Vendor management", "Financial reporting", "Vendor set ups", "Accounts processing", "Purchase orders", "Invoices processing", "Record keeping", "Audit purposes", "Producer decs", "Work for hires", "Remix agreements", "Union contracts", "Royalty inquiries", "Financial reports", "Departmental records", "Budgets", "Contracts", "Correspondence", "Music industry contracts", "Microsoft Office", "Excel", "Digital filing system" ], "skillCount" : 36, "jobCategory" : "finance", "jobSubcategory" : "accounting", "seniorityLevel" : "Mid", "dataQualityScore" : 0.8888889, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Media", "llmIndustryConfidence" : 0.95 }, { "id" : "6a3054daf292fd229cf1b20b", "title" : "Administrative Support", "company" : "Expeditors", "industry" : "Financial Services", "salary" : { "min" : 42000.0, "max" : 55000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Entry Level Administrative Support in Eagan, United States, adjusted for the logistics industry and company size." }, "location" : "Eagan, MN, United States", "locations" : [ "Eagan", "MN", "United States" ], "timestamp" : "2026-06-16T07:56:26.467", "fingerprint" : "34c974e55771a998f6d5b6c0c5d43f5b53d27935784a5f567811f9766f291b55", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/Expeditors/744000132258259-administrative-support", "externalId" : "744000132258259", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Eagan", "state" : "Minnesota", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "44.8181730,-93.1659179" } ], "locationText" : "Eagan, Minnesota, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "entry", "technicalSkills" : "MS Excel, MS Word", "hardSkillsList" : [ "Invoice processing", "Data entry" ], "hardSkills" : [ { "name" : "Invoice processing", "level" : "intermediate" }, { "name" : "Data entry", "level" : "intermediate" } ], "majorSkills" : "Invoice processing, Data entry", "majorSkillsList" : [ "Invoice processing", "Data entry" ], "coreResponsibilities" : "Complete weekly invoice recaps, Upload documents into portals, Send out completed invoices, Process payable invoices, Process daily check requests, Monitor branch training reports, Data Entry, Monitor branch EDE report, Answer incoming calls, Sort incoming mail, Manage incoming checks", "teamCollaboration" : "Team environment", "domainKnowledge" : "International logistics; Global trade; Global supply chain management", "domainList" : [ "international-logistics", "global-trade", "global-supply-chain-management" ], "domainSpecificKnowledge" : [ "International logistics", "Global trade", "Global supply chain management" ], "toolProficiency" : [ "MS Excel", "MS Word" ], "communicationSkills" : "Communicate clearly", "continuousLearning" : "Training and Personnel Development Program", "qualificationsBasic" : "Accounting knowledge, Effective interpersonal skills, Listen, comprehend, communicate clearly, Good computer skills, Fluent in English", "qualificationsPreferred" : "Likes to work in a team environment, Pro-active approach, Organizational skills, Attention to Detail", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "We take care of our employees, and they take care of our customers! Become a full-time member of a global community! The international logistics industry is an integral piece of the global trade puzzle; we make the world go round. Global supply chain management is what we do, and at the heart of Expeditors you will find professionalism, leadership, and a friendly environment, all of which foster an innovative, customer service-based approach to logistics. Expeditors is a global logistics company headquartered in Seattle, Washington. As a Fortune 500 company, we employ over 19,000 trained professionals in a worldwide network of over 350+ locations across six continents. Expeditors satisfies the increasingly sophisticated needs of international trade through customized solutions and seamless, integrated information systems. Our Mission We recruit, train, and retain the very best logistics and technical experts the world over. We love to promote from within - more than 50 percent of our employees have been at Expeditors for five years or more. Our high retention rate is influenced by a unique compensation program for positions that are more than just jobs - they're chances to grow, do what you love and build a career with us! Major Duties and Responsibilities * Complete weekly invoice recaps * Uploading documents into various portals * Send out completed invoices * Process payable invoices booking * Process daily check requests * Monitor branch training reports * Data Entry * Monitor branch EDE report * Answer incoming calls * Sort incoming mail * Manage incoming checks ## Qualifications * Accounting knowledge * Effective interpersonal skills, including proven abilities to listen, comprehend, effectively communicate clearly and concisely to obtain positive results * Likes to work in a team environment * Pro-active approach, strong organizational skills * Strong Attention to Detail * Good computer skills (MS Excel, MS Word) * Fluent in English ## Additional Information Expeditors offers excellent benefits: * Paid Vacation, Holiday, Sick Time * Health Plan: Medical * Life Insurance * Employee Stock Purchase Plan * Training and Personnel Development Program * Growth opportunities within the company * Employee Referral Program Bonus", "summaryDescription" : "Administrative Support at Expeditors. 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Become a full-time member of a global community! The international logistics industry is an integral piece of the global trade puzzle; we make the world go round. Global supply chain management is what we do, and at the heart of Expeditors you will find professionalism, leadership, and a friendly environment, all of which foster an innovative, customer service-based approach to logistics. Expeditors is a global logistics company headquartered in Seattle, Washington. As a Fortune 500 company, we employ over 19,000 trained professionals in a worldwide network of over 350+ locations across six continents. Expeditors satisfies the increasingly sophisticated needs of international trade through customized solutions and seamless, integrated information systems. Our Mission We recruit, train, and retain the very best logistics and technical experts the world over. We love to promote from within - more than 50 percent of our employees have been at Expeditors for five years or more. Our high retention rate is influenced by a unique compensation program for positions that are more than just jobs - they're chances to grow, do what you love and build a career with us! Major Duties and Responsibilities * Complete weekly invoice recaps * Uploading documents into various portals * Send out completed invoices * Process payable invoices booking * Process daily check requests * Monitor branch training reports * Data Entry * Monitor branch EDE report * Answer incoming calls * Sort incoming mail * Manage incoming checks ## Qualifications * Accounting knowledge * Effective interpersonal skills, including proven abilities to listen, comprehend, effectively communicate clearly and concisely to obtain positive results * Likes to work in a team environment * Pro-active approach, strong organizational skills * Strong Attention to Detail * Good computer skills (MS Excel, MS Word) * Fluent in English ## Additional Information Expeditors offers excellent benefits: * Paid Vacation, Holiday, Sick Time * Health Plan: Medical * Life Insurance * Employee Stock Purchase Plan * Training and Personnel Development Program * Growth opportunities within the company * Employee Referral Program Bonus", "summaryDescription" : "Administrative Support at Expeditors. Skills: Invoice processing, Data Entry. Complete weekly invoice recaps. Upload documents into portals", "postedDate" : "2026-06-15T18:03:58.000", "createdAt" : "2026-06-15T21:42:13.638", "lastUpdated" : "2026-06-16T06:22:09.924", "ingestTimestamp" : "2026-06-15T21:42:13.638", "mongoId" : "6a304f64f292fd229cee7524", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 42000, "salaryAnnualMax" : 55000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Data Entry", "Invoice processing", "Logistics", "International logistics", "Global trade", "Global supply chain management", "MS Excel", "MS Word" ], "skillCount" : 8, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 1.0, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Logistics", "llmIndustryConfidence" : 0.95 }, { "id" : "6a3069f5f292fd229cfca964", "title" : "Administrative Associate", "company" : "RR Donnelley", "industry" : "Printing", "salary" : { "min" : 1702.0, "max" : 2346.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Wheeling, WV, United States", "locations" : [ "Wheeling", "WV", "United States" ], "timestamp" : "2026-06-16T10:18:28.389", "fingerprint" : "c18ab5d7ef1c06dcd86248da2ceecb69bb2faab94150c59d4d1f025a6e92e130", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/RRDonnelley/744000132281509-administrative-associate-m-f-11-00am-8-00pm-est", "externalId" : "744000132281509", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Wheeling", "state" : "West Virginia", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "40.0639616,-80.7209149" } ], "locationText" : "Wheeling, West Virginia, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "High School", "experienceMinYears" : 1, "experienceLevel" : "not-applicable", "coreResponsibilities" : "Manage office operations, Provide administrative support, Coordinate meetings and schedules, Handle incoming communications, Maintain office supplies, Assist with event planning, Support departmental projects, Process invoices and expenses, Prepare reports and presentations, Manage vendor relationships, Ensure office organization, Greet visitors and clients, Handle mail and deliveries, Maintain filing systems, Perform data entry, Assist with onboarding new employees, Manage office equipment maintenance, Support travel arrangements, Adhere to company policies, Contribute to team efforts", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "RRD is a leading global provider of marketing, packaging, print, and supply chain solutions that elevate engagement across the complete customer journey. The company offers the industry’s most trusted portfolio of creative execution and world-wide business process consulting, with services designed to lower environmental impact. With 22,000 clients, including 93% of the Fortune 100, and 32,000 employees across 28 countries, RRD brings the expertise, execution, and scale designed to transform customer touchpoints into meaningful moments of impact. The Administrative Associate provides a variety of administrative support functions to a site, office and/or client, which may include tasks such as expense reports, time entry, invoice entry, calendar and phone management and opening client matters. ( denotes an “essential function”) Perform work in administrative support, including, but not limited to, answering phone lines, providing customer service, editing/transcribing documents, data entry for expenses/time/invoices/other, creating reservations/scheduling (meetings, conference rooms, A/V, hospitality, travel, concierge) Oversight for confidential company information including but not limited to corporate credit card information, P-cards, employee and client distribution lists, prospective and current employee information etc. Utilize appropriate logs and/or tracking software for all administrative support work Ensure that job tickets are properly filled out before beginning work Thoroughly assess job requests and ensure appropriate completion of job tasks throughout task lifecycle Communicate with team members, lead, supervisor or client on job or deadline issues Meet contracted deadlines for accepting, completing, and delivering all work Troubleshoot basic equipment problems Interact with clients over the phone, via video or electronically * Prioritize workflow * Performs Quality Assurance on own work and work of others * Answer telephone, emails, and place service calls when needed * Adhere to Williams Lea policies in addition to client site policies * Use equipment and supplies in a cost-efficient manner ## Qualifications * High school diploma or equivalent education * Minimum (1) year administrative support experience in a professional organization, preferably in the legal or banking industry. Formal education and/or training may be considered in lieu of experience. * Skilled in the use MS Office software (Word, Excel, PowerPoint); strong keyboarding and typing skills. Basic knowledge of Microsoft Office suite * Familiar with other software programs for providing administrative support * Strong attention to detail with emphasis on accuracy and quality; able to coordinate across the team and work on multiple projects simultaneously while ensuring quality results. Excellent organizational skills * Ability to meet deadlines and complete all projects in a timely manner * Ability to handle sensitive and/or highly confidential documents and information with professionalism and discretion * Ability to exercise good judgment to make decisions that conform to business needs and policy * Good problem-solving skills, with the ability and understanding of when to escalate a problem to a supervisory level * Ability to maintain professional composure when working with immediate deadlines * Ability to work both independently and collaboratively as part of a team * Ability to work in a fast-paced environment * Ability to communicate professionally both verbally and in writing * Demonstrate proficiency in using equipment/technology/software and hardware necessary to perform job functions * Must be self-motivated with a positive attitude * Proven customer service skills are required to create, maintain, and enhance customer relationships ## Additional Information The rate of pay for this role at the noted RRD location is $17.02-23.46/ hour. Typically, roles follow step progressions to a target rate or set increments over time. Depending on the role, in addition to the hourly rate of pay, the total compensation package may also include overtime, shift differential, call-in, and/or stand-by pay. RRD’s benefit offerings include medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, life insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance and employer/partner discounts. #WLWV #LI-NH #LI-Hybrid All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen. [RRD is an Equal Opportunity Employer, including disability/veterans](https://c.smartrecruiters.com/sr-company-attachments-prod-aws-dc5/64cd3d53bb9f331b826af657/0d951fd4-1266-409d-9a4a-84bdd1ad34a1?r=s3-eu-central-1)", "summaryDescription" : "Administrative Associate at RR Donnelley. Manage office operations. Provide administrative support", "postedDate" : "2026-06-15T20:30:54.000", "createdAt" : "2026-06-15T23:54:28.003", "lastUpdated" : "2026-06-16T10:18:28.389", "ingestTimestamp" : "2026-06-15T23:54:28.003", "mongoId" : "6a3069f5f292fd229cfca964", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 3540160, "salaryAnnualMax" : 4879680, "salaryBand" : "200k+", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.8888889, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Business Services", "llmIndustryConfidence" : 0.95 }, { "id" : "6a3051d0f292fd229cf0732b", "title" : "Administrative Assistant", "company" : "Levanta", "industry" : "E-Commerce", "salary" : { "min" : 45000.0, "max" : 65000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Entry-level Administrative Assistant in the US Technology industry, adjusted for a remote role in California." }, "location" : "California (Remote)", "locations" : [ "California (Remote)", "Florida (Remote)", "Michigan (Remote)", "New York (Remote)", "Ohio (Remote)", "Texas (Remote)", "Utah (Remote)", "Washington (Remote)" ], "timestamp" : "2026-06-16T10:49:29.776", "fingerprint" : "19fe6b934d3e8878302bc00dbfc885cc884086b3091c481bd0c1a28a8d1c6052", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/levanta/jobs/5257642008", "externalId" : "5257642008", "industryFunction" : { }, "structuredLocations" : [ { "state" : "California", "country" : "United States", "continent" : "na", "workMode" : "remote" } ], "locationText" : "California, United States", "technicalSkills" : "Google Workspace, Slack, Notion, HRIS platforms", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement" ], "hardSkillsList" : [ "State compliance tracking", "Record keeping", "Document organization" ], "softSkillsList" : [ "Discretion" ], "hardSkills" : [ { "name" : "State compliance tracking", "level" : "intermediate" }, { "name" : "Record keeping", "level" : "intermediate" }, { "name" : "Document organization", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Discretion" } ], "majorSkills" : "Operations support, Administrative tasks, Compliance tracking", "majorSkillsList" : [ "Operations support", "Administrative tasks", "Compliance tracking" ], "coreResponsibilities" : "Monitor virtual mailbox, Route correspondence, Handle correspondence, Track state compliance requirements, Maintain state compliance requirements, Coordinate new hire merchandise shipping, Coordinate new hire swag shipping, Support internal people operations, Support admin tasks, Organize onboarding logistics, Organize documents, Maintain records, Flag items needing attention, Follow up on loose ends", "teamCollaboration" : "Internal people operations; Admin tasks", "domainKnowledge" : "State business compliance; Registered agent services; Annual reports", "domainList" : [ "state-business-compliance", "registered-agent-services", "annual-reports" ], "domainSpecificKnowledge" : [ "State business compliance", "Registered agent services", "Annual reports" ], "toolProficiency" : [ "Google Workspace", "Slack", "Notion", "HRIS platforms" ], "communicationSkills" : "Clear communication; Professional communication", "continuousLearning" : "Professional growth; Advancement opportunities", "innovationCreativity" : "Innovation encouragement; Creativity encouragement", "qualificationsBasic" : "Permanent address in hub state", "qualificationsPreferred" : "Prior experience as administrative assistant, Prior experience as virtual assistant, Prior experience as operations support, Familiarity with state business compliance, Experience with Google Workspace, Experience with Slack, Experience with Notion, Experience with standard HRIS platforms, Background supporting small teams, Background supporting remote-first teams", "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "Levanta is the leading affiliate marketing platform for marketplace sellers, helping Amazon, Shopify and Walmart brands unlock a scalable, cost-effective marketing channel through direct affiliate partnerships. With access to over 70,000 vetted publishers, influencers, affiliates, and media buyers in Levanta’s Creator Marketplace, sellers can drive high-quality external traffic to their stores, control commissions, improve organic search rankings, and benefit from referral kickbacks on sales generated by their affiliates. We're a growing team looking for a reliable, detail-oriented Administrative Assistant to help keep our day-to-day operations running smoothly. What you'll be doing: Monitoring our virtual mailbox and routing/handling correspondence Helping track and maintain state compliance requirements across multiple jurisdictions Coordinating new hire merchandise/swag shipping requests Supporting internal people operations and admin tasks (onboarding logistics, document organization, record keeping, etc.) Generally keeping things moving — flagging what needs attention, following up on loose ends, and being a dependable second set of hands You'll be a great fit if you: Are highly organized and proactive — you notice the small stuff before it becomes a problem Communicate clearly and professionally Can work independently without needing to be micromanaged Are comfortable juggling recurring tasks and one-off requests across multiple tools Treat sensitive/HR-adjacent information with discretion Nice to have: Prior experience as an administrative assistant, virtual assistant, or operations support Familiarity with state business compliance (registered agent services, annual reports, etc.) Experience with tools like Google Workspace, Slack, Notion, and standard HRIS platforms Background supporting small or remote-first teams What Levanta Offers: A dynamic and supportive work environment where innovation and creativity are encouraged. Competitive salary and benefits package. Open vacation and sick policy, take the time you need. Opportunity for professional growth and advancement within a rapidly expanding startup. A culture that values diversity, inclusion, and the impact of every team member on our success. Must have a permanent address in one of our hub states: California, Florida, New York, Ohio, Utah, Texas, Michigan, or Washington.", "summaryDescription" : "Administrative Assistant at Levanta. Skills: Operations support, Administrative tasks, Compliance tracking. Monitor virtual mailbox. Route correspondence", "postedDate" : "2026-06-15T23:20:28.019", "createdAt" : "2026-06-15T23:20:28.019", "lastUpdated" : "2026-06-16T10:49:29.776", "ingestTimestamp" : "2026-06-15T23:20:28.019", "mongoId" : "6a3051d0f292fd229cf0732b", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 45000, "salaryAnnualMax" : 65000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "State compliance tracking", "Record keeping", "Document organization", "Discretion", "Operations support", "Administrative tasks", "Compliance tracking", "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement", "State business compliance", "Registered agent services", "Annual reports", "Google Workspace", "Slack", "Notion", "HRIS platforms" ], "skillCount" : 20, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.7777778, "daysOld" : 0, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a307625f292fd229c016940", "title" : "R&D Technician", "company" : "MetOx International, Inc.", "salary" : { "min" : 48000.0, "max" : 65000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Junior R&D Technician in Houston, United States, adjusted for the manufacturing industry and company size." }, "location" : "Houston, Texas, United States", "locations" : [ "Houston", "Texas", "United States" ], "timestamp" : "2026-06-16T11:24:18.131", "fingerprint" : "05beb2731c51534898242df7936ae7f63e27cc680813b8c2b471776f5b1ca08c", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/metoxinternationalinc/jobs/5262295008", "externalId" : "5262295008", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Houston", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "29.7589382,-95.3676974" } ], "locationText" : "Houston, Texas, United States", "employmentType" : "FULL_TIME", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Empower Your Future: At MetOx International, we’re pioneering the next era of energy security and abundance through breakthrough superconducting technology. As a Research & Development (R&D) Technician, you’ll join a dynamic team committed to strengthening the world’s energy systems to make them more resilient, efficient, and reliable. Based at our global headquarters in Houston, TX, the R&D Technician supports the operation, development, and continuous improvement of MetOx’s advanced superconducting wire manufacturing and lamination processes. This role supports R&D, process scale-up, MOCVD development activities, equipment operation, process documentation, quality testing, and experimental execution within a fast-paced research and development environment. The R&D Technician works closely with scientists, engineers, and manufacturing teams to support next-generation HTS technology development and manufacturing readiness activities. The ideal candidate is hands-on, detail-oriented, and comfortable supporting evolving technologies, equipment, and processes within a rapidly scaling technical environment. Key Responsibilities Process & Equipment Operations Operates and supports pilot-scale manufacturing and equipment used in the development of HTS wire and related processes. Assists with setup, operation, monitoring, and shutdown of R&D and process equipment. Supports execution of experimental trials, process development activities, and engineering evaluations. Maintains safe and organized operation of laboratory, pilot line, and process areas. Assists with equipment troubleshooting, maintenance, and basic repairs. Documentation & Procedure Development Develops, updates, and maintains standard operating procedures (SOPs), work instructions, and process documentation. Documents process observations, deviations, and troubleshooting findings to support engineering analysis and continuous improvement efforts. Assists with data collection, organization, and reporting on MOCVD development programs. Supports continuous improvement of documentation practices to improve process consistency, repeatability, and manufacturing readiness. Quality Control & Testing Support Supports operation of quality control and characterization equipment used to evaluate process and product performance. Assists with sample preparation, measurement collection, and documentation activities. Helps maintain calibration, organization, and readiness of QC equipment and testing areas. Supports engineers and scientists by providing accurate and timely process and test data. Continuous Improvement & Technical Support Assists with root cause investigations, corrective actions, and process optimization activities. Supports development, fabrication, and assembly of fixtures, tooling, and experimental components. Collaborates cross-functionally with R&D, Manufacturing, Engineering, and Quality teams to support program objectives and technology development. Supports additional operational, technical, and facility-related activities as needed within a rapidly growing environment. Other duties as assigned. Minimum Qualifications: Bachelors degree or higher in Chemistry, Materials Science, Physics, Engineering Technology, Manufacturing Technology, Mechanical Engineering Technology, or a related technical field. 2 years of experience in a manufacturing, laboratory, pilot production, or research and development environment. Preferred Qualifications: Experience with vacuum systems, semiconductor manufacturing, energy technology, or industrial process environments. Experience supporting thin film manufacturing, vapor deposition, lamination, coating, web handling, or advanced materials processes. Familiarity with quality control, SPC, 6-sigma, metrology, or analytical characterization. Experience supporting pilot-scale manufacturing or process development programs. Mechanical, fabrication, electrical, instrumentation, or machine shop experience is a plus. Knowledge, Skills, & Abilities: Strong mechanical aptitude and troubleshooting skills. Ability to maintain accurate technical documentation and process records. Strong attention to detail and ability to follow technical procedures with consistency. Ability to learn new equipment, processes, and technical concepts quickly. Strong organizational, communication, and teamwork skills. Demonstrated problem-solving mindset with a hands-on approach to execution and continuous improvement. Physical Demands: Frequent standing, walking, reaching with arms, using hands, talking, and hearing. Some sitting, climbing, stooping, crawling, or crouching will be needed. Frequent lifting/carrying/moving of up to 10 pounds will be needed and, in some instances, lifting/carrying/moving up to 50 pounds will be required, manually transport a load up to 75 lbs., apply up to 100-foot pounds of torque. The ability to adjust vision focus from near to far and peripheral is needed as well as the ability to distinguish the difference in colors. MetOx is proud to offer competitive benefits including: Health, dental, and vision available on the first day of employment 401(k) match Paid parental leave & adoption assistance Educational reimbursement And more! We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.", "summaryDescription" : "R&D Technician at MetOx International, Inc.", "postedDate" : "2026-06-16T01:19:28.911", "createdAt" : "2026-06-16T01:19:28.911", "lastUpdated" : "2026-06-16T11:24:18.131", "ingestTimestamp" : "2026-06-16T01:19:28.911", "mongoId" : "6a307625f292fd229c016940", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 48000, "salaryAnnualMax" : 65000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "engineering", "jobSubcategory" : "software", "seniorityLevel" : "Junior", "dataQualityScore" : 0.7777778, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Manufacturing", "llmIndustryConfidence" : 0.95 }, { "id" : "6a309598f292fd229c0cc624", "title" : "Administrative Coordinator", "company" : "University of Notre Dame", "industry" : "Higher Education", "salary" : { "min" : 52000.0, "max" : 78000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Administrative Coordinator in Notre Dame, Indiana, adjusted for mid-seniority in the education industry." }, "location" : "Notre Dame, IN, United States", "locations" : [ "Notre Dame", "IN", "United States" ], "timestamp" : "2026-06-16T12:42:30.050", "fingerprint" : "d24c7032d3d2d11dffcf51955b310216b44702cb2b4f19d710ce135941899044", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/UniversityOfNotreDame/3743990013620755-administrative-coordinator-medieval-institute", "externalId" : "3743990013620755", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Notre Dame", "state" : "Indiana", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "41.7045677,-86.2382203" } ], "locationText" : "Notre Dame, Indiana, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "experienceMinYears" : 2, "experienceMaxYears" : 5, "experienceLevel" : "mid", "professionalSkills" : [ "Process management", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Continuous improvement" ], "hardSkillsList" : [ "Operational metrics" ], "hardSkills" : [ { "name" : "Operational metrics", "level" : "intermediate" } ], "majorSkills" : "Process management, Coordination, Planning", "majorSkillsList" : [ "Process management", "Coordination", "Planning" ], "coreResponsibilities" : "Manage daily office operations, Coordinate departmental activities, Schedule meetings and appointments, Prepare reports and presentations, Maintain records and databases, Assist with budget tracking, Liaise with vendors and service providers, Support event planning and execution, Serve as a point of contact for inquiries, Implement process improvements", "teamCollaboration" : "Cross-functional teams; Departmental staff; External vendors", "projectManagementSkills" : [ "Process improvement", "Event planning" ], "domainKnowledge" : "University operations", "domainList" : [ "university-operations" ], "domainSpecificKnowledge" : [ "University operations" ], "toolProficiency" : [ "Microsoft Office Suite", "Google Workspace" ], "communicationSkills" : "Written communication; Verbal communication", "documentationSkills" : "Record keeping; Report preparation", "problemSolvingSkills" : "Troubleshooting; Process optimization", "outcomesObjectives" : "Ensure smooth office operations; Improve operational efficiency", "qualificationsBasic" : "Bachelor's degree, 3 years of administrative experience", "qualificationsPreferred" : "Experience with university systems, Experience with event planning", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "The [University of Notre Dame](https://www.nd.edu/) is more than a workplace! We are a vibrant, mission-driven community where every employee is valued and supported. Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person—mind, body, and spirit. Here, you will find a deep sense of belonging, a culture that prioritizes well-being, and the opportunity to grow your career while being a force for good in the world. Whether contributing to world-class research, shaping the student experience, or supporting the University’s mission in other ways, you will be part of a dedicated team working to make a meaningful impact on campus and beyond. At Notre Dame, your work matters, and so do you! The Medieval Institute is seeking an organized, collaborative, and detail-oriented Administrative Coordinator to support the daily operations of a vibrant academic unit. This position plays a central role in graduate program administration, budget support, course scheduling, office management, and communications while serving as a key resource for faculty, students, alumni, and university partners. Working closely with the Director and Associate Director, the Administrative Coordinator helps ensure efficient Institute operations, exceptional student support, and successful academic programming. About the Institute The Medieval Institute at the University of Notre Dame is the nation’s largest and most prestigious center for the study of the Middle Ages. Bringing together more than fifty faculty fellows from thirteen academic departments, the Institute supports internationally recognized research, hosts leading scholars through conferences and lectures, and offers exceptional graduate and undergraduate programs. With an unparalleled library and growing manuscript collection, the Institute explores the medieval roots of modern society through scholarship, teaching, and community engagement. Key Responsibilities Graduate Program Administration * Maintain confidential electronic and paper records for 25–35 graduate students. * Process leaves of absence, withdrawals, credit transfers, fellowships, stipends, tuition awards, and student employment appointments. * Assist students with registration, enrollment overrides, expenses, and program-related activities. * Coordinate Ph.D. exams, dissertation defenses, proposal defenses, and Medieval Latin and Greek examinations. * Track student academic progress and support graduate placement and job market activities. * Prepare graduation lists and verify degree completion requirements. * Maintain graduate student directories, placement records, and alumni information. * Manage graduate admissions processes through SLATE, including application review support and applicant communications. * Provide graduate program data and reports for Institute leadership, the Dean’s Office, and the Graduate School. Course Planning & Academic Support * Coordinate semester course scheduling and CourseLeaf submissions. * Collaborate with academic departments to identify and cross-list courses. * Prepare course schedule summaries and ensure compliance with institutional deadlines. * Update course information and related content on the Medieval Institute website. Administration & Director Support * Provide direct administrative support to the Director and Associate Director. * Manage the Director’s calendar, appointments, meetings, and travel-related arrangements. * Draft and distribute Institute communications and announcements. * Maintain Google Groups and other departmental communication lists. * Coordinate office procedures and maintain departmental records. * Serve as the primary point of contact for visitors, students, faculty, and external constituents. Budget & Financial Support * Assist with budget administration and account management. * Reconcile ledger expenses and supporting documentation. * Track expenditures and prepare account reports as requested. * Assist faculty, staff, and students with expense reimbursements, travel expenses, and conference-related expenditures. * Maintain budget tracking spreadsheets and related financial records. Events & Program Support * Coordinate three major receptions and community events annually. * Manage event logistics, including room reservations, catering, materials, and communications. * Support Institute meetings, guest visits, and special events throughout the academic year. Office Operations & Facilities * Manage office supplies, mail services, keys, and access to Institute spaces. * Process invoices, service requests, and work orders. * Maintain shared office resources and administrative systems. Student Employee Supervision * Recruit, hire, train, schedule, and supervise undergraduate student employees. * Approve and monitor student worker assignments and performance. ## Qualifications Education & Experience: * Bachelor’s degree with 3-4 years of related experience Skills: * Excellent organizational skills and attention to detail * Strong interpersonal, customer service, and communication skills * Ability to prioritize multiple responsibilities and work independently * Demonstrated discretion in handling confidential information * Proficiency with Microsoft Word, Excel, and Google Workspace applications * Experience with financial tracking, reconciliation, or accounting processes * Proficiency with Adobe Acrobat Pro ## Additional Information Application Deadline to Apply : June 29, 2026 Hiring Pay Range :Up to $23/hour Required Application Materials : A resume and cover letter are required to be considered for this position. Please upload both documents in the Attachments section of your application. The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, genetic information, or age in employment. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and complies with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a). We strongly encourage applications from candidates attracted to a university with a Catholic identity.", "summaryDescription" : "Administrative Coordinator at University of Notre Dame. Skills: Process management, Coordination, Planning. Manage daily office operations. 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We are a vibrant, mission-driven community where every employee is valued and supported. Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person—mind, body, and spirit. Here, you will find a deep sense of belonging, a culture that prioritizes well-being, and the opportunity to grow your career while being a force for good in the world. Whether contributing to world-class research, shaping the student experience, or supporting the University’s mission in other ways, you will be part of a dedicated team working to make a meaningful impact on campus and beyond. At Notre Dame, your work matters, and so do you! The Medieval Institute is seeking an organized, collaborative, and detail-oriented Administrative Coordinator to support the daily operations of a vibrant academic unit. This position plays a central role in graduate program administration, budget support, course scheduling, office management, and communications while serving as a key resource for faculty, students, alumni, and university partners. Working closely with the Director and Associate Director, the Administrative Coordinator helps ensure efficient Institute operations, exceptional student support, and successful academic programming. About the Institute The Medieval Institute at the University of Notre Dame is the nation’s largest and most prestigious center for the study of the Middle Ages. Bringing together more than fifty faculty fellows from thirteen academic departments, the Institute supports internationally recognized research, hosts leading scholars through conferences and lectures, and offers exceptional graduate and undergraduate programs. With an unparalleled library and growing manuscript collection, the Institute explores the medieval roots of modern society through scholarship, teaching, and community engagement. Key Responsibilities Graduate Program Administration * Maintain confidential electronic and paper records for 25–35 graduate students. * Process leaves of absence, withdrawals, credit transfers, fellowships, stipends, tuition awards, and student employment appointments. * Assist students with registration, enrollment overrides, expenses, and program-related activities. * Coordinate Ph.D. exams, dissertation defenses, proposal defenses, and Medieval Latin and Greek examinations. * Track student academic progress and support graduate placement and job market activities. * Prepare graduation lists and verify degree completion requirements. * Maintain graduate student directories, placement records, and alumni information. * Manage graduate admissions processes through SLATE, including application review support and applicant communications. * Provide graduate program data and reports for Institute leadership, the Dean’s Office, and the Graduate School. Course Planning & Academic Support * Coordinate semester course scheduling and CourseLeaf submissions. * Collaborate with academic departments to identify and cross-list courses. * Prepare course schedule summaries and ensure compliance with institutional deadlines. * Update course information and related content on the Medieval Institute website. Administration & Director Support * Provide direct administrative support to the Director and Associate Director. * Manage the Director’s calendar, appointments, meetings, and travel-related arrangements. * Draft and distribute Institute communications and announcements. * Maintain Google Groups and other departmental communication lists. * Coordinate office procedures and maintain departmental records. * Serve as the primary point of contact for visitors, students, faculty, and external constituents. Budget & Financial Support * Assist with budget administration and account management. * Reconcile ledger expenses and supporting documentation. * Track expenditures and prepare account reports as requested. * Assist faculty, staff, and students with expense reimbursements, travel expenses, and conference-related expenditures. * Maintain budget tracking spreadsheets and related financial records. Events & Program Support * Coordinate three major receptions and community events annually. * Manage event logistics, including room reservations, catering, materials, and communications. * Support Institute meetings, guest visits, and special events throughout the academic year. Office Operations & Facilities * Manage office supplies, mail services, keys, and access to Institute spaces. * Process invoices, service requests, and work orders. * Maintain shared office resources and administrative systems. Student Employee Supervision * Recruit, hire, train, schedule, and supervise undergraduate student employees. * Approve and monitor student worker assignments and performance. ## Qualifications Education & Experience: * Bachelor’s degree with 3-4 years of related experience Skills: * Excellent organizational skills and attention to detail * Strong interpersonal, customer service, and communication skills * Ability to prioritize multiple responsibilities and work independently * Demonstrated discretion in handling confidential information * Proficiency with Microsoft Word, Excel, and Google Workspace applications * Experience with financial tracking, reconciliation, or accounting processes * Proficiency with Adobe Acrobat Pro ## Additional Information Application Deadline to Apply : June 29, 2026 Hiring Pay Range :Up to $23/hour Required Application Materials : A resume and cover letter are required to be considered for this position. Please upload both documents in the Attachments section of your application. The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, genetic information, or age in employment. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and complies with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a). We strongly encourage applications from candidates attracted to a university with a Catholic identity.", "summaryDescription" : "Administrative Coordinator at University of Notre Dame. Skills: Process management, Coordination, Planning. Coordinate departmental activities. Manage office operations", "postedDate" : "2026-06-15T15:20:43.000", "createdAt" : "2026-06-16T00:10:41.405", "lastUpdated" : "2026-06-16T09:57:26.346", "ingestTimestamp" : "2026-06-16T00:10:41.405", "mongoId" : "6a306462f292fd229cfa15bf", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 52000, "salaryAnnualMax" : 78000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Operational metrics", "Process management", "Coordination", "Planning", "Cross-functional coordination", "Vendor management", "Stakeholder management", "Resource planning", "Process improvement", "University operations", "Microsoft Office Suite", "Google Workspace" ], "skillCount" : 12, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 1.0, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Education", "llmIndustryConfidence" : 0.95 }, { "id" : "6a306ca6f292fd229cfd5237", "title" : "Administrative Assistant", "company" : "Senior Lifestyle", "industry" : "Hospital And Health Care", "salary" : { "min" : 24.0, "max" : 26.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Snellville, GA, United States", "locations" : [ "Snellville", "GA", "United States" ], "timestamp" : "2026-06-16T11:18:21.680", "fingerprint" : "78741c97db77a3b98621594505024365ec064903f004a3ed6c6e1722e72e4cea", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/SeniorLifestyle1/744000132264237-administrative-assistant", "externalId" : "744000132264237", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Snellville", "state" : "Georgia", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "33.8573280,-84.0199108" } ], "locationText" : "Snellville, Georgia, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "entry", "coreResponsibilities" : "Answer telephones, Handle requests, Perform administrative tasks, Input information into computer, Maintain resident files, Verify file information, Substitute as van driver, Assist in rent collection, Assist in fee recording, Assist in fee depositing, Assist in hiring, Assist in training, Assist in onboarding new team members, Act as assistant to Executive Director, Act as assistant to Business Office Manager", "communicationSkills" : "Professional communication", "qualificationsBasic" : "Valid Driver’s License, Professional communication, Active listening skills, Flexibility, Willingness to help", "qualificationsPreferred" : "Previous administrative experience, Previous hospitality experience", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Do you have HEART? We are looking for individuals who can embrace our mission to purposely brighten and enrich the lives of those we serve with HEART; Hospitality, Excellence, Appreciation, Respect & Teamwork. In this role you will be responsible for assisting with day-to-day operational and administrative tasks. * Responsible for answering telephones and handling requests to extent that knowledge and ability allow. * Responsible for administrative tasks, including imputing info into the computer. * Responsible for maintaining resident files, including verifying all info within the file. * Act as substitute van driver when necessary. * Assist in collection, recording, and depositing rent payments and other fees. * Assist in hiring, training, and onboarding new team members. * Act as assistant to the Executive Director and Business Office Manager. ## Qualifications * No experience required, but previous administrative/hospitality experience is a plus. * You currently have a valid Driver’s License. * You are able to professionally communicate and listen to residents, guests, and coworkers. * You are flexible and eager to help out wherever you can. ## Additional Information Senior Lifestyle offers a comprehensive benefits plan to eligible team members including health, dental, vision, retirement benefits, short-term disability, long-term disability, and paid time off. All Senior Lifestyle positions are eligible to use DailyPay, an application that allows you to access your earned but unpaid wages before your next payday. Senior Lifestyle requires that all employees provide proof of COVID-19 vaccination unless exempt due to medical, religious, or personal beliefs. Government requirements or exclusions may apply. Hourly wage from $24 to $26 per hour.", "summaryDescription" : "Administrative Assistant at Senior Lifestyle. Answer telephones. 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We are looking for individuals who can embrace our mission to purposely brighten and enrich the lives of those we serve with HEART; Hospitality, Excellence, Appreciation, Respect & Teamwork. In this role you will be responsible for assisting with day-to-day operational and administrative tasks. * Responsible for answering telephones and handling requests to extent that knowledge and ability allow. * Responsible for administrative tasks, including imputing info into the computer. * Responsible for maintaining resident files, including verifying all info within the file. * Act as substitute van driver when necessary. * Assist in collection, recording, and depositing rent payments and other fees. * Assist in hiring, training, and onboarding new team members. * Act as assistant to the Executive Director and Business Office Manager. ## Qualifications * No experience required, but previous administrative/hospitality experience is a plus. * You currently have a valid Driver’s License. * You are able to professionally communicate and listen to residents, guests, and coworkers. * You are flexible and eager to help out wherever you can. ## Additional Information Senior Lifestyle offers a comprehensive benefits plan to eligible team members including health, dental, vision, retirement benefits, short-term disability, long-term disability, and paid time off. All Senior Lifestyle positions are eligible to use DailyPay, an application that allows you to access your earned but unpaid wages before your next payday. Senior Lifestyle requires that all employees provide proof of COVID-19 vaccination unless exempt due to medical, religious, or personal beliefs. Government requirements or exclusions may apply. Hourly wage from $24 to $26 per hour.", "summaryDescription" : "Administrative Assistant at Senior Lifestyle. Answer telephones. 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We are looking for individuals who can embrace our mission to purposely brighten and enrich the lives of those we serve with HEART; Hospitality, Excellence, Appreciation, Respect & Teamwork. In this role you will be responsible for assisting with day-to-day operational and administrative tasks. * $17.00 Hr - 40 Hr/W - 8:30 am to 5:00 pm * Works on Saturdays and Sundays * Responsible for answering telephones and handling requests to extent that knowledge and ability allow. * Responsible for administrative tasks, including imputing info into the computer. * Assist in leasing apartments. * Responsible for maintaining resident files, including verifying all info within the file. * Act as substitute van driver when necessary. * Assist in collection, recording, and depositing rent payments and other fees. ## Qualifications * No experience required, but previous administrative/hospitality experience is a plus. * You currently have a valid Driver’s License. * You are able to professionally communicate and listen to residents, guests, and coworkers. * You are flexible and eager to help out wherever you can. ## Additional Information Senior Lifestyle offers a comprehensive benefits plan to eligible team members including health, dental, vision, retirement benefits, short-term disability, long-term disability, and paid time off. 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As a rapidly growing and highly successful company, Unitek is also a great place to pursue a rewarding and challenging career. We offer a competitive salary, generous benefits, unlimited growth potential, and a collegiate work environment. We are looking for an Academic Administrative Assistant to join our team. This position will be coordinating and balancing the needs of a diverse student population and faculty, and managing multiple medical materials, personnel files, and excel files. This position needs the ability to adapt, direct and multi-task, and should demonstrates exemplary lab and organizational skills. * Assist with maintaining information, and tracking documents for academic RN and PN departments * Assist with scanning of documents for academics * Operates a variety of office equipment; computer, printer, photocopies, facsimile, scanner and calculator * Assists in maintaining and updating of existing academic files. * Assist with updating program specific forms * Responsible for auditing faculty & student files for academic programs and notifies appropriate individuals of missing or outdated documentation * Ability to travel to different campuses as needed * Other duties as assigned ## Qualifications * High school or equivalent certificate * Ability to maintain records * Willing to learn & maintain information on Microsoft Excel and Microsoft Word * Ability to multi-tasks simultaneously * Must be capable of communicating effectively verbally and in writing * Has medical terminology knowledge or work experience in health care ## Additional Information We Offer (for Full Time): * Medical, Dental and Vision starting the 1st of the month following 30 days of employment * 2 Weeks’ starting Vacation per year. Increasing based on years of service with company * 12 paid Holidays and 2 Floating Holiday * 401K with a Company Match * Company Paid Life Insurance at 1x’s your annual salary * Leadership development and training for career advancement * Tuition assistance and Forgiveness for you and your family up to 100% depending on program", "summaryDescription" : "Academic Administrative Assistant at Unitek Learning. Skills: Academic administration, File management. Maintain information for academic departments. 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requests, Accept rent payments, Document rent payments, Send rent payments to lockbox, Collect customer traffic numbers, Input customer traffic numbers, Report customer traffic numbers, Organize lease files, Organize lease documentation, Maintain controlled access, Issue visitor badges, Verify insurance requirements, Keep Emergency Communication System up to date, Respond promptly to customer needs, Respond promptly to service requests, Respond promptly to assistance requests, Review monthly rent roll, Issue manual bills for charge backs, Coordinate posting with Accounting Department, Collect tenant sales, Input tenant sales, Generate New Vendor request forms, Submit New Vendor request forms, Generate W9s, Submit W9s, Review accounts, Code invoices, Submit invoices for payment, Submit Open/Close notices, Follow up with tenants on past due balances, Prepare correspondence, Prepare tenant notices, Prepare late letters, Maintain asset register, Complete personal property tax requirements, Maintain OFAC search files, Monitor utility invoices, Respond to Energy Management Consultant, Participate in annual property strategic meetings, Participate in initiative goal setting meetings, Perform other duties as assigned", "teamCollaboration" : "Work with management; Work with staff; Coordinate with Accounting Department", "domainKnowledge" : "Real estate; Property management; Mall operations; Tenant relations; Contractor relations; Lease documentation; Personal property tax; OFAC regulations", "domainList" : [ "real-estate", "property-management", "mall-operations", "tenant-relations", "contractor-relations", "lease-documentation", "personal-property-tax", "ofac-regulations" ], "domainSpecificKnowledge" : [ "Real estate", "Property management", "Mall operations", "Tenant relations", "Contractor relations", "Lease documentation", "Personal property tax", "OFAC regulations" ], "toolProficiency" : [ "MS Office", "Outlook", "Word", "Excel", "Yardi", "MRI" ], "communicationSkills" : "Verbal communication; Written communication", "documentationSkills" : "Record keeping; Insurance documentation; Lease documentation; Asset register; Vendor documentation", "problemSolvingSkills" : "Dealing with frequent change; Dealing with delays; Dealing with unexpected events", "specialRequirements" : "Work varying schedules, Work public holidays, 100% in-office work", "qualificationsBasic" : "High school diploma required, 2–3 Years of Customer Service experience required, Proficiency in MS Office programs, Basic office support skills, Basic math skills, Ability to maintain confidentiality, Attendance/Punctuality", "qualificationsPreferred" : "Associate degree preferred, Equivalent work experience, Yardi/MRI experience preferred", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "The Administrative Assistant keeps official records and executes in accordance with established standard operation procedures in conjunction with other management and staff. Provides administrative support to the General Manager and department managers. PRINCIPAL JOB ACTIVITIES: General office administration including but not limited to; ordering office supplies, receiving and distributing mail, overseeing shipping and postage for the office, and maintaining office equipment while upholding a safe and clean office environment, greeting and directing visitors, and answering phone calls and referring inquiries to correct office personnel. Maintain tenant contact information. Manage and maintain insurance documentation for mall tenants and contractors performing work on property in compliance with the requirements outlined in the lease or corporate policy. Coordinate before/after hour tenant or contractor requests. Accept and document all rent payments received in management office and send to lockbox. Collect and maintain customer traffic numbers for the center, including monthly reporting, if applicable. Organize lease files and documentation for the property in accordance with policy and procedure. Maintain controlled access by issuing visitor badges and verifying insurance requirements are met. Keep Emergency Communication System for tenants and staff up to date. Respond promptly to customer needs and to requests for service and assistance. Review monthly rent roll, issue manual bills for charge backs and coordinate posting with Accounting Department. Collect and input tenant sales into Yardi/MRI. Generate and submit New Vendor request forms and W9s. Accounts Payable; review, code and submit invoices for payment. Submit Open/Close notices for store openings or closures. Accounts Receivable; follow up with local/regional tenants on past due balances. Prepare correspondence as directed, tenant notices, late letters, etc. Maintain asset register to complete personal property tax requirements. Maintain Office of Foreign Assets Control (OFAC) search files, if applicable. Monitor utility invoices and respond to Energy Management Consultant (Engie) for exception billings. Participate in annual property strategic and initiative goal setting meetings. Other duties as assigned. The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. REQUIREMENTS: High school diploma required. Associate degree preferred, or equivalent work experience. Minimum of 2–3 Years of Customer Service experience required. Yardi/MRI experience preferred. Must be able and willing to work varying schedules, which may include public holidays. Comfortable working in a fast paced, highly dynamic work environment. Excellent interpersonal, organizational, time management, verbal, and written communication skills. Ability to work and learn independently and in a team situation; self-motivated, proactive individual with a positive attitude. Manages competing demands; able to deal with frequent change, delays, or unexpected events. Strong attention to detail and ability to follow through. Proficiency in MS Office programs (Outlook, Word, Excel etc.), basic office support skills (telephone, filing, data entry) and basic math skills. Patience and listening skills to respond appropriately and interact positively with upset customers. Interpersonal skills to create a pleasant experience for all customers, such as being personable and attentive. Must be able to maintain the highest level of confidentiality; keep internal information and records confidential. Attendance/Punctuality - consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position. Pay Range $26.44—$28.85 USD Centennial is a retail real estate owner and operator with a national portfolio of shopping, dining, entertainment and mixed-use destinations as well as a full-service property management platform serving third-party owners. With over 300 employees nationwide, the firm now operates 20 million square feet of mixed-use destinations in 16 states. Since 1997, Centennial has played a pivotal role in shaping the evolution of American retail by creating a superior multi-faceted shopping experience with properties that serve not only as a place of commerce, but as a place of community. #centennial #createdbycentennial Centennial does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Centennial to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Centennial will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies. All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.", "summaryDescription" : "Administrative Assistant at Centennial Real Estate Company LLC. Skills: Office administration, Customer service, Record keeping. Keep official records. Execute in accordance with standard procedures", "postedDate" : "2026-06-14T20:04:25.203", "createdAt" : "2026-06-14T20:04:25.203", "lastUpdated" : "2026-06-16T04:56:19.872", "ingestTimestamp" : "2026-06-14T20:04:25.203", "mongoId" : "6a2c6c3e74d8ee00a0917b4b", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 54979, "salaryAnnualMax" : 60000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Basic math skills", "Data entry", "Filing", "Telephone operation", "Interpersonal skills", "Organizational skills", "Time management skills", "Verbal communication skills", "Written communication skills", "Independent work ability", "Teamwork ability", "Manages competing", "Dealing with delays", "Patience", "Listening skills", "Personable", "Attentive", "Confidentiality", "Office administration", "Customer service", "Record keeping", "Insurance documentation management", "Rent payment processing", "Sales data input", "Vendor request processing", "Invoice processing", "Accounts review", "Asset register maintenance", "Utility invoice monitoring", "Strategic goal setting", "Real estate", "Property management", "Mall operations", "Tenant relations", "Contractor relations", "Lease documentation", "Personal property tax", "OFAC regulations", "MS Office", "Outlook", "Word", "Excel", "Yardi", "MRI" ], "skillCount" : 44, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.8888889, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Real Estate", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c772974d8ee00a093be45", "title" : "DER Integration Engineer", "company" : "CARIAN", "industry" : "PMO", "salary" : { "min" : 90000.0, "max" : 125000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Somerset, NJ", "locations" : [ "Somerset, NJ" ], "timestamp" : "2026-06-15T10:23:00.449", "fingerprint" : "93b1c53df380cd2a749c372607f5b42d523593e84a2f731b9a13d913a1dbe945", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/carian/54ba1cf2-fa91-40fa-bbd9-0d0808df4017/application", "externalId" : "54ba1cf2-fa91-40fa-bbd9-0d0808df4017", "industryFunction" : { }, "structuredLocations" : [ { "workMode" : "remote" } ], "locationText" : "", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "experienceMinYears" : 3, "experienceMaxYears" : 10, "technicalSkills" : "CYME, Excel", "professionalSkills" : [ "Grid modernization", "Electrification initiatives", "Distribution planning", "Pilot program development", "Scalable deployment strategies", "Technical analysis", "Scenario analysis", "Vendor coordination", "Technical review", "Regulatory filings", "Stakeholder engagement", "Executive briefings", "Scalable strategies" ], "hardSkillsList" : [ "Power systems engineering", "DER integration", "EV infrastructure", "Battery storage technologies", "Grid-interactive customer solutions", "Distribution system planning", "Renewable integration", "Feeder-level system impacts", "Electrification programs", "Technical materials preparation", "Grid modernization objectives" ], "hardSkills" : [ { "name" : "Power systems engineering", "level" : "intermediate" }, { "name" : "DER integration", "level" : "intermediate" }, { "name" : "EV infrastructure", "level" : "intermediate" }, { "name" : "Battery storage technologies", "level" : "intermediate" }, { "name" : "Grid-interactive customer solutions", "level" : "intermediate" }, { "name" : "Distribution system planning", "level" : "intermediate" }, { "name" : "Renewable integration", "level" : "intermediate" }, { "name" : "Feeder-level system impacts", "level" : "intermediate" }, { "name" : "Electrification programs", "level" : "intermediate" }, { "name" : "Technical materials preparation", "level" : "intermediate" }, { "name" : "Grid modernization objectives", "level" : "intermediate" } ], "majorSkills" : "DER Integration, Grid Modernization, Distribution Planning, Electrification", "majorSkillsList" : [ "DER Integration", "Grid Modernization", "Distribution Planning", "Electrification" ], "coreResponsibilities" : "Support evaluation and integration of distributed energy resources, Support battery energy storage systems integration, Support EV charging infrastructure integration, Support grid-interactive technologies integration, Contribute to distribution system planning, Support DER adoption, Support electrification initiatives, Assist with technical analysis, Analyze renewable integration, Analyze feeder-level system impacts, Perform modeling, Perform scenario analysis, Support implementation of electrification programs, Coordinate with planning stakeholders, Coordinate with regulatory stakeholders, Coordinate with engineering stakeholders, Coordinate with customer program stakeholders, Assist with vendor coordination, Assist with technical review activities, Support pilot deployments, Prepare technical materials, Support regulatory filings, Support stakeholder engagement, Support executive briefings, Support development of scalable strategies, Support grid modernization objectives, Participate in coordination activities, Support electrification programs", "teamCollaboration" : "Cross-functional collaboration; Planning stakeholders; Regulatory stakeholders; Engineering stakeholders; Customer program stakeholders; Customers; Municipalities; External partners", "domainKnowledge" : "Distributed Energy Resources; Power sector; Electric utilities; Gas utilities; Grid modernization; Electrification; EV infrastructure; Battery storage; Renewable integration; Utility regulatory frameworks; Investor-owned utilities", "domainList" : [ "distributed-energy-resources", "power-sector", "electric-utilities", "gas-utilities", "grid-modernization", "electrification", "ev-infrastructure", "battery-storage", "renewable-integration", "utility-regulatory-frameworks", "investor-owned-utilities" ], "domainSpecificKnowledge" : [ "Distributed Energy Resources", "Power sector", "Electric utilities", "Gas utilities", "Grid modernization", "Electrification", "EV infrastructure", "Battery storage", "Renewable integration", "Utility regulatory frameworks", "Investor-owned utilities" ], "toolProficiency" : [ "CYME", "Excel" ], "communicationSkills" : "Written communication; Verbal communication; Stakeholder engagement; Executive briefings", "documentationSkills" : "Technical materials preparation; Regulatory filings", "problemSolvingSkills" : "Technical analysis; Scenario analysis; Modeling", "qualificationsBasic" : "Bachelor's degree in Electrical Engineering, 3–10 years experience, Support electric utility engineering, Support distribution planning, Support DER integration, Support grid modernization initiatives, Familiarity with distributed energy resources, Experience using distribution system modeling tools, Exposure to DER interconnection processes, Exposure to electrification programs, Exposure to renewable integration studies, Working knowledge of utility regulatory frameworks, Written communication skills, Verbal communication skills", "qualificationsPreferred" : "Master's degree in Power Systems, Master's degree in Renewable Energy, Experience supporting hosting capacity analysis, Experience supporting feeder-level planning studies, Exposure to transportation electrification, Exposure to virtual power plant initiatives, Experience supporting utilities in the Northeast region, Experience supporting investor-owned utilities", "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "Distributed Energy Resources (DER) Integration Engineer Location: Remote Job Type: Full-Time Compensation: $90k - $125k Annual Base Salary About Us CARIAN is a purpose-driven, woman-owned consulting and advisory firm dedicated exclusively to the power sector. We partner with leading electric and gas utilities to provide strategic advisory and disciplined execution across program management, business intelligence, and field execution oversight. Guided by integrity, trust, excellence, and accountability, our team helps deliver complex capital programs and build the resilient energy infrastructure that communities depend on. Position Overview CARIAN is seeking a Distributed Energy Resources (DER) Integration Engineer to support grid modernization and electrification initiatives for a major electric utility client in New Jersey. This role contributes to the evaluation, planning, and integration of distributed energy resources (DER), EV infrastructure, battery storage technologies, and grid-interactive customer solutions across residential, commercial, and industrial sectors. The position supports distribution planning activities, pilot program development, and scalable deployment strategies aligned with evolving electrification and grid modernization priorities. Key Responsibilities - Support evaluation and integration of distributed energy resources including battery energy storage systems, EV charging infrastructure, and grid-interactive technologies - Contribute to distribution system planning efforts supporting DER adoption and electrification initiatives - Assist with technical analysis related to renewable integration and feeder-level system impacts - Perform modeling and scenario analysis using tools such as CYME and Excel-based planning workflows - Support implementation of electrification programs across residential, commercial, and industrial customers - Coordinate with planning, regulatory, engineering, and customer program stakeholders - Assist with vendor coordination and technical review activities supporting pilot deployments - Prepare technical materials supporting regulatory filings, stakeholder engagement, and executive briefings - Support development of scalable strategies aligned with grid modernization objectives - Participate in coordination activities with customers, municipalities, and external partners supporting electrification programs Qualifications Experience Level: 3–10 years - Bachelor’s degree in Electrical Engineering, Power Systems Engineering, or related discipline - Experience supporting electric utility engineering, distribution planning, DER integration, or grid modernization initiatives - Familiarity with distributed energy resources including solar, battery storage, EV infrastructure, or grid-interactive technologies - Experience using distribution system modeling tools (CYME preferred) - Exposure to DER interconnection processes, electrification programs, or renewable integration studies - Working knowledge of utility regulatory frameworks supporting DER deployment - Strong written and verbal communication skills supporting cross-functional collaboration - Experience supporting investor-owned utilities preferred Preferred - Master’s degree in Power Systems, Renewable Energy, or related discipline - Experience supporting hosting capacity analysis or feeder-level planning studies - Exposure to transportation electrification or virtual power plant initiatives - Prior experience supporting utilities in the Northeast region Why CARIAN - Purpose-driven work – Help deliver infrastructure that powers communities - Industry reputation – Trusted by leading utilities for our reliability and results - Career growth – Opportunities to lead major programs and mentor high-performing teams - Collaborative culture – Join a team that values delivery excellence and long-term relationships - Competitive total rewards – Strong compensation, full benefits, 401(k) match, and meaningful work Equal Employment Opportunity CARIAN is proud to be an equal opportunity employer. We hire and develop talent based on qualifications, performance, and business needs. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic. As a woman-owned firm dedicated to the power sector, we are committed to building a team that reflects professionalism, expertise, and integrity at every level. Compensation The base salary range for this role is $90,000 – $125,000 annually. This range represents a good faith estimate at the time of posting; actual compensation will depend on experience, qualifications, and other factors permitted by law. In addition to base salary, the role includes eligibility for bonus incentives, a comprehensive benefits package, and a company 401(k) match.", "summaryDescription" : "DER Integration Engineer at CARIAN. Skills: DER Integration, Grid Modernization, Distribution Planning, Electrification. 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For nearly two decades, we have led our industry and worked at the frontier of applying AI/ML to investment management. We have become a multibillion-dollar asset manager, and we have ambitious goals for the future. Your colleagues will include internationally recognized experts in artificial intelligence and machine learning research as well as highly experienced finance and technology professionals. The people who shape our company come from other backgrounds, including concert music performances, humanitarian aid, opera singing, sports writing, and BMX racing. You will be part of a team that loves to succeed together. In addition to our enriching and collegial working environment, we offer highly competitive compensation and benefits packages, technology talks by our experts, a beautiful modern office, daily catered lunches, and more. As an Administrative Assistant, you will provide high-impact support to senior leaders at Voleon. In this role, you may directly support up to four senior executives in our Research & Engineering organization. You will amplify their impact by managing day-to-day operations, enabling focus on the most important strategic priorities. RESPONSIBILITIES - Provide proactive administrative support to senior executives (Research & Engineering leaders), acting as a trusted partner and point of contact - Manage complex calendars, meetings, and communications, resolving conflicts and anticipating needs - Coordinate domestic and international travel and handle related expense reporting - Plan and support on-site and virtual meetings and events, including logistics, materials, room setup, visitors, and catering - Support light project management activities (tracking action items, follow-ups, and status) and partner closely with Executive Support colleagues to provide cohesive support to the leadership team - Continuously identify and implement opportunities to streamline administrative processes and enhance team efficiency - Handle confidential and non-routine information with the utmost care and discretion - Provide responsive assistance to colleagues, clients, and vendors as requested - Assist with project management, research, and IT support as required REQUIREMENTS - 3+ years of experience in administrative support; experience with technology leaders preferred - Proven experience supporting multiple senior executives in both in-person and remote environments - Strong organizational skills with the ability to manage multiple tasks, deadlines, and priorities with exceptional attention to detail - Excellent written and verbal communication skills; professional, clear, and courteous in all interactions - Meticulous attention to detail and accuracy - Ability to manage tasks independently, prioritize effectively, and adapt to changing demands - Demonstrated sense of urgency, flexibility, and comfort navigating changing priorities in a fast-paced environment - Proficiency with MS Outlook calendaring, Word, Excel, and PowerPoint; experience with Atlassian and other Agile Project Management tools (Jira, Confluence, Smartsheet) is a plus - Experience with GenAI tools and technologies is a plus - Expected to work onsite Tuesday–Thursday, with flexibility to work onsite additional days as needed - Authorization to work in the United States; Bachelor’s degree is a plus - Proficiency in MS Outlook, Word, Excel, and PowerPoint (Atlassian and GenAI experience are a plus) - Bachelor’s degree (preferred but not required) - Authorized to work in the United States “FRIENDS OF VOLEON” CANDIDATE REFERRAL PROGRAM If you have a great candidate in mind for this role and would like to have the potential to earn $7,500 if your referred candidate is successfully hired and employed by The Voleon Group, please use this form https://voleon.com/referrals/ to submit your referral. For more details regarding eligibility, terms and conditions please make sure to review the Voleon Referral Bonus Program https://voleon.com/assets/Voleon-Referral-Bonus-Program.pdf. EQUAL OPPORTUNITY EMPLOYER The Voleon Group is an Equal Opportunity employer. Applicants are considered without regard to race, color, religion, creed, national origin, age, sex, gender, marital status, sexual orientation and identity, genetic information, veteran status, citizenship, or any other factors prohibited by local, state, or federal law.", "summaryDescription" : "Administrative Assistant at Voleon", "createdAt" : "2026-06-14T20:12:10.513", "lastUpdated" : "2026-06-16T04:31:46.542", "ingestTimestamp" : "2026-06-14T20:12:10.513", "mongoId" : "6a2c76fa74d8ee00a093b687", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 70000, "salaryAnnualMax" : 80000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "69dde4492beec4dd3d9a3373", "title" : "Administrative Intern", "company" : "TxDOT", "industry" : "Government", "salary" : { "min" : 18.0, "max" : 22.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Multiple Locations", "locations" : [ "Multiple Locations", "Hourly", "Nonexempt,
Austin District Headquarters (14DISTHQ)
7901 NORTH IH 35
Austin, 78753

Bastrop Area Engr/Maint Sect (14BASTRPCO)
174 SH 21 EAST
Bastrop, 78602

North Austin Area Engr Office (14NAUSTNAE)
1001 EAST PARMER LANE, STE B
Austin, 78753

Georgetown-Willmsn Co Ae/Maint (14WLLMSNCO)
2727 SOUTH AUSTIN AVE
Georgetown, 78627

Burnet Co Area Engr/Maint Sect (14BURNETCO)
3029 SH 29 EAST
Burnet, 78611

South Travis Area Engr Office (14STRVISAE)
9725 SOUTH IH 35
Austin, 78744

, Austin District Headquarters" ], "timestamp" : "2026-06-16T05:10:30.207", "fingerprint" : "015d9d0e75f061c4aca3dccc1d03ec00a44bbbb20aa4578c91be649395de244c", "source" : "taleo", "language" : "en", "applyUrl" : "https://fa009.taleo.net/careersection/ex/jobdetail.ftl?job=42795", "externalId" : "42795", "industryFunction" : { }, "structuredLocations" : [ { "country" : "United States", "continent" : "na", "workMode" : "onsite" } ], "locationText" : "United States", "employmentType" : "INTERNSHIP", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "Entry", "coreResponsibilities" : "Explore what TxDOT has to offer, Expand knowledge acquired from school, Serve as a gateway to future job opportunities", "specialRequirements" : "May be assigned driving duties, May use power tools", "qualificationsBasic" : "Must be 16 years old, Be a U. S. Citizen or eligible to work in the U. S, Currently enrolled as a student", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "This position is for internships during the months of May-August TxDOT's Austin District has job openings for Administrative Interns at various offices across the Austin Metro Area . Annually, over 1,100 college and high school students from across Texas and beyond select the Texas Department of Transportation, (TxDOT) as their employer of choice during the summer months. For them, it’s a dream come true, a coveted accomplishment. Did you know that members of our Executive Leadership team, including our Executive Director, were paid interns at TxDOT? A paid internship is a great opportunity to: explore what TxDOT has to offer to the citizens of Texas, expand your knowledge acquired from school, and possibly serve as a gateway to future job opportunities with the agency. It is no surprise that many students choose to come back to TxDOT year-after-year to rejoin our team. TxDOT’s Employment Program provides current high school and college students the opportunity to gain valuable paid hands-on experience. At TxDOT, you will join a workforce that is passionate about their careers. You have nothing to lose and lots to gain such as invaluable work experience that can carry you into the future. Make the choice and join TxDOT for your brighter tomorrow today. To qualify, students must: Must be 16 years old. Be a U.S. Citizen or be eligible to work in the U.S. Be currently enrolled as a student at a high school, technical school, college or university. Note : Employees at least 18 years of age with a valid driver’s license may be assigned driving duties and may use power tools. Possible Work Location(s): North Travis Area Office:1001 E. Parmer Lane, Austin TX 78753 South Travis Area Office:1925 S. IH 35, Austin TX 78744 Bastrop Area Office:174 SH 21 East, Bastrop TX 78602 Burnet Area Office:3029 SH 29 East, Burnet TX 78611 Georgetown Area Office:2727 S Austin Ave, Georgetown TX 78626 Salary Plan/Grade: Intern Administrative Support: A11: ($18-$22/hourly) 18.00 22.00", "summaryDescription" : "Administrative Intern at TxDOT. Explore what TxDOT has to offer. Expand knowledge acquired from school", "createdAt" : "2026-06-14T19:54:32.141", "lastUpdated" : "2026-06-16T05:10:30.207", "ingestTimestamp" : "2026-06-14T19:54:32.141", "mongoId" : "69dde4492beec4dd3d9a3373", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 37440, "salaryAnnualMax" : 45760, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.7777778, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Government", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2cd71e74d8ee00a0a4054a", "title" : "Administrative Assistant", "company" : "Hinge Health", "industry" : "Business Enablement", "salary" : { "min" : 35.38, "max" : 53.08, "currency" : "USD", "frequency" : "Yearly" }, "location" : "San Francisco-HQ", "locations" : [ "San Francisco-HQ" ], "timestamp" : "2026-06-16T02:28:21.822", "fingerprint" : "1877b9287952f241fdd7dadd3bb381495e900bb717ca4daa9c3ad3c56d0e14de", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/hinge-health/d3a9efc8-d53c-4441-ae69-ce6897ed29e3/application", "externalId" : "d3a9efc8-d53c-4441-ae69-ce6897ed29e3", "industryFunction" : { }, "structuredLocations" : [ { "city" : "San Francisco", "state" : "California", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "37.7879363,-122.4075201" } ], "locationText" : "San Francisco, California, United States", "employmentType" : "FULL_TIME", "experienceMinYears" : 4, "experienceMaxYears" : 5, "experienceLevel" : "Mid", "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "THE OPPORTUNITY We are seeking a proactive and detail-oriented Administrative Assistant to enhance the efficiency and organization of our CFO, Finance leadership team and Chief Medical Officer. In this role, you will support executives by streamlining their workflow, optimizing their time, and ensuring organizational goals are met. You will collaborate closely with Executive Assistant, Administrative Assistants and Workplace to ensure smooth daily operations. Your contributions will directly impact the team’s productivity and create a more efficient work environment. WHAT YOU'LL ACCOMPLISH - Calendar Management: Independently manage senior executives' calendars, schedule meetings efficiently, and resolve conflicts proactively. - Meeting Coordination: Handle meeting requests and logistics, ensuring timely communication and seamless execution of in-person and virtual meetings. - Event Management: Organize logistics for events, offsites, and dinners, including venue bookings, catering, and technical arrangements. - Effective Communication: Serve as a trusted liaison between executives, internal teams, and external partners, ensuring clarity and professionalism in all communications. - Collaboration: Work with Workplace Coordinators and EAs to plan and execute all event logistics, ensuring successful meetings and events. - Travel & Expense Management: Assist in booking travel and accommodations for executives, and manage expense reports through Navan for select VPs and Senior Directors, ensuring timely and accurate processing. - This is a non-exempt position HINGE HEALTH HYBRID MODEL We believe in leveraging the benefits of both remote and in-office work. Employees in hybrid roles are required to be in the office 3 days a week (Tuesday, Wednesday, Thursday). BASIC QUALIFICATIONS - 4+ years of experience as an Administrative Assistant, supporting teams or mid-level executives. - 4+ years of proficiency in Google Workspace (Docs, Sheets, Calendar). - 4+ years of experience coordinating complex travel arrangements, managing expenses, and overseeing meeting logistics. PREFERRED QUALIFICATIONS - Meticulous Attention to Detail: Consistently produces high-quality, accurate work in communications, meeting logistics, and expense tracking. - Exceptional Time Management: Effectively prioritizes multiple tasks to meet deadlines. - Resourceful Problem-Solving: Proactively addresses logistical challenges and ensures smooth day-to-day operations. - Customer-Focused Mindset: Has a track record of providing exceptional support to both internal teams and external partners, consistently offering professional and reliable assistance by building strong relationships and exceeding expectations in customer service. - Adaptability and Flexibility: Embraces change, learns new tasks quickly, and adjusts to evolving situations with ease. - Strong Organizational Skills: Efficiently manages multiple tasks and priorities, ensuring that deadlines are met and operations run smoothly. - Excellent Communication Skills: Communicates clearly and concisely, actively listens, and builds effective relationships through strong verbal and written communication. ABOUT HINGE HEALTH At Hinge Health, we’re using technology to scale and automate the delivery of healthcare – starting with musculoskeletal (MSK) conditions, which affect over 1.7 billion people worldwide. With an AI-powered human-centered care model, Hinge Health leverages cutting-edge technology to improve outcomes, experiences and costs to help people move beyond their pain. The platform addresses a broad spectrum of MSK care – from acute injury, to chronic pain, to post-surgical rehabilitation – through personalized, evidence-based care. As the preferred partner to 50+ health plans, PBMs and other ecosystem partners, Hinge Health is available to over 20 million people across more than 2,550 employers. The company is headquartered in San Francisco with additional offices in Montreal and Bangalore. Learn more at http://www.hingehealth.com/http://www.hingehealth.com WHAT YOU'LL LOVE ABOUT US - Inclusive healthcare and benefits: On top of comprehensive medical, dental, and vision coverage, we offer employees and their family members help with gender-affirming care, tools for family and fertility planning, and travel reimbursements if healthcare isn’t available where you live. - Planning for the future: Start saving for the future with our traditional or Roth 401k retirement plan options which include a 2% company match. - Modern life stipends: Manage your own learning and development CULTURE & ENGAGEMENT Hinge Health is an equal opportunity employer and prohibits discrimination and harassment of any kind. We make employment decisions without regards to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability status, pregnancy, or any other basis protected by federal, state or local law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. We provide reasonable accommodations for candidates with disabilities. If you feel you need assistance or an accommodation due to a disability, let us know by reaching out to your recruiter. By submitting your application you are acknowledging we are using your personal data as outlined in the personnel and candidate privacy policy. https://www.hingehealth.com/about/personnel-and-candidate-privacy-policy/ Beware of Phishing Attempts: We've noticed an increase in phishing where fraudsters impersonate employees and send fake job offers to steal sensitive information. We'll never ask for financial details during the hiring process and only use \"@hingehealth.com http://hingehealth.com\" emails. If you receive a suspicious offer, stop communication and report it to the US FBI Internet Crime Complaint Center. To verify an email from our recruiting team, forward it to security@hingehealth.com https://app.ashbyhq.com/admin/organizational-settings/theme#.", "summaryDescription" : "Administrative Assistant at Hinge Health", "createdAt" : "2026-06-14T19:30:32.195", "lastUpdated" : "2026-06-16T02:28:21.822", "ingestTimestamp" : "2026-06-14T19:30:32.195", "mongoId" : "6a2cd71e74d8ee00a0a4054a", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMax" : 53, "salaryBand" : "<30k", "hasSalary" : false, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Healthcare", "llmIndustryConfidence" : 0.95 }, { "id" : "6a30554df292fd229cf1ed64", "title" : "Mitarbeitende (m/w/d) in der Administration und im Organmanagement", "company" : "R+V Allgemeine Versicherung AG", "industry" : "Insurance", "salary" : { "min" : 48000.0, "max" : 65000.0, "currency" : "EUR", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market data for a Mid-seniority Administration and Organization Management role in Wiesbaden, Germany, adjusted for the insurance industry and company size." }, "location" : "Wiesbaden, HE, Germany", "locations" : [ "Wiesbaden", "HE", "Germany" ], "timestamp" : "2026-06-16T07:58:19.588", "fingerprint" : "4b941bf06e45264ce8f6db16e0d9e65a473edcda44cd8be77bba7aa3994c0426", "source" : "smartrecruiters", "language" : "de", "applyUrl" : "https://jobs.smartrecruiters.com/RVAllgemeineVersicherungenAG/744000132203773-mitarbeitende-m-w-d-in-der-administration-und-im-organmanagement", "externalId" : "744000132203773", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Wiesbaden", "state" : "Hesse", "country" : "Germany", "continent" : "eu", "source" : "llm", "workMode" : "hybrid", "geo" : "50.0820384,8.2416556" } ], "locationText" : "Wiesbaden, Hesse, Germany", "employmentType" : "FULL_TIME", "experienceMinYears" : 2, "experienceMaxYears" : 5, "experienceLevel" : "mid", "professionalSkills" : [ "Board management", "Committee meetings" ], "hardSkillsList" : [ "Data maintenance", "Deadline control" ], "hardSkills" : [ { "name" : "Data maintenance", "level" : "intermediate" }, { "name" : "Deadline control", "level" : "intermediate" } ], "majorSkills" : "Administration, Board management", "majorSkillsList" : [ "Administration", "Board management" ], "coreResponsibilities" : "Prepare board meetings, Follow up board meetings, Obtain resolutions by circulation, Handle correspondence, Communicate with BaFin, Submit commercial register, Publish in Federal Gazette, Maintain data, Ensure schedule planning, Ensure deadline control, Undertake special tasks", "teamCollaboration" : "Internal and external interfaces; Board secretariats; Lawyers; Notaries; Auditors; BaFin; Supervisory board members", "domainKnowledge" : "Organ management; Committee meetings", "domainList" : [ "organ-management", "committee-meetings" ], "domainSpecificKnowledge" : [ "Organ management", "Committee meetings" ], "toolProficiency" : [ "MS Office", "Databases" ], "documentationSkills" : "Commercial register filings; Publications", "continuousLearning" : "External qualification measures", "qualificationsBasic" : "Completed training as a legal assistant, Comparable qualification, Legal prior knowledge, Experience in board management, Experience in conducting committee meetings, Proficient in common software, Proficient in MS Office, Proficient in databases", "qualificationsPreferred" : "Negotiate in English", "remoteFriendly" : true, "workSiteFlexibility" : "Hybrid", "rawDescription" : "Lass uns gemeinsam neue Wege gehen! Denn genau das tun wir bei der R+V, einem der größten Versicherer Deutschlands. Willkommen im Ressort Vorstandsvorsitz. Wir sind verantwortlich für die strategischen Themen der R+V. Geprägt durch ein dynamisches Umfeld, ein vielfältiges Aufgabenspektrum und einen starken Teamgedanken arbeiten wir stets zielorientiert daran, unsere R+V voranzubringen und weiterhin zukunftsfähig zu gestalten. * Du übernimmst die Vor- und Nachbereitung der Organsitzungen, einschließlich dem Einholen von Beschlüssen im Umlaufverfahren. * Du erledigst selbständig die anfallende Korrespondenz, zum Beispiel Schriftwechsel mit der BaFin, Handelsregisteranmeldungen und Veröffentlichungen im Bundesanzeiger. Dabei stimmst du dich zu den verantworteten Themen mit internen und externen Schnittstellen wie Vorstandssekretariaten, Rechtsanwälten und Notaren, Wirtschaftsprüfern, der BaFin sowie Aufsichtsratsmitgliedern ab. * Du pflegst Daten, zum Beispiel in Datenbanken und Intranetlisten, und stellst eine reibungslose Terminplanung sowie die laufende Fristenkontrolle sicher. * Bei Bedarf übernimmst du temporär oder dauerhaft Sonderaufgaben innerhalb deines Arbeitsbereichs. ## Qualifications * Du verfügst über eine abgeschlossene Ausbildung als Rechtsanwaltsfachangestellte (m/w/d) oder eine vergleichbare Qualifikation. * Du bringst juristische Vorkenntnisse sowie Erfahrung im Organmanagement und in der Durchführung von Gremiensitzungen mit. * Bei Bedarf kommunizierst du verhandlungssicher auf Englisch in Wort und Schrift. * Der sichere Umgang mit gängiger Software (z. B. MS Office, Datenbanken) ist für dich selbstverständlich. ## Additional Information Homeoffice: Flexible Arbeitszeiten im Homeoffice und Büro. Mehr Infos zu unserem hybriden Arbeiten findest Du [hier](https://www.ruv.de/karriere/blog/HomeOffice-bei-ruv). Arbeitszeiten: Standardmäßig 38h-Woche, Zeiterfassungssystem, Gleitzeit & Lebensarbeitszeitkonto. Urlaub: 30 Tage Urlaub & zusätzliche arbeitsfreie Tage (24.12. und 31.12.). Vergütung: 14 Monatsgehälter (inkl. Weihnachts- & Urlaubsgeld) oder Teilnahme am variablen Vergütungssystem, Sonderzahlungen, Mitarbeitertarife & Rabattaktionen. Gesundheit: Betriebliche Altersvorsorge & Gesundheitsmanagement mit vielfältigen Angeboten. Unser hauseigenes Fitnessstudio und ein breites Netzwerk von Sportangeboten (Wellpass) stehen Dir zudem online und bundesweit zur Verfügung. Mobilität: Jobticket, Jobrad/Fahrradleasing, verkehrsgünstige Lage mit überdachten Fahrradparkplätzen. Familie & Beruf: Eltern-Kind-Büros, Kindernotfallbetreuung, eigene Kindertagespflege „Raiffeisenzwerge“ sowie Pflegenetzwerk & Unterstützung durch die R+V-Sozialberatung. Kulinarik: Gesunde & ausgewogene Speisen in unserem Betriebsrestaurant. Weiterentwicklung: Förderung & Weiterentwicklung durch die R+V Akademie. Die Übernahme externer Qualifizierungsmaßnahmen komplettiert Deine persönliche sowie fachliche Entwicklung. Kultur: Wir leben Gemeinschaft. Unser Motto „Was einer nicht schafft, schaffen viele“ spiegelt sich auch in unseren Teams und dem täglichen Miteinander wider.", "summaryDescription" : "Mitarbeitende (m/w/d) in der Administration und im Organmanagement at R+V Allgemeine Versicherung AG. Skills: Administration, Board management. Prepare board meetings. Follow up board meetings", "postedDate" : "2026-06-15T13:38:28.000", "createdAt" : "2026-06-15T23:40:21.701", "lastUpdated" : "2026-06-16T07:58:19.588", "ingestTimestamp" : "2026-06-15T23:40:21.701", "mongoId" : "6a30554df292fd229cf1ed64", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "30k-50k", "hasSalary" : false, "allSkills" : [ "Data maintenance", "Deadline control", "Administration", "Board management", "Committee meetings", "Organ management", "MS Office", "Databases" ], "skillCount" : 8, "jobCategory" : "operations", "jobSubcategory" : "legal", "seniorityLevel" : "Mid", "dataQualityScore" : 1.0, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Insurance", "llmIndustryConfidence" : 0.95 }, { "id" : "6a307532f292fd229c00d037", "title" : "Technical Project Manager, R&D", "company" : "Nautilus", "industry" : "Program Management", "salary" : { "min" : 164000.0, "max" : 221000.0, "currency" : "USD", "frequency" : "Yearly" }, "location" : "San Carlos", "locations" : [ "San Carlos" ], "certifications" : [ "PMP Certification", "SAFe Certification", "Agile Certifications" ], "timestamp" : "2026-06-16T13:39:17.089", "fingerprint" : "c82e0ab50757e716f0c66a9f64942b1e3fcf4abd4218ab6d1d87034b526146ac", "source" : "ashby", "language" : "en", "applyUrl" : "https://jobs.ashbyhq.com/Nautilus%20Biotechnology/f7c6693d-8e80-4cec-bd51-73f249d5c217/application", "externalId" : "f7c6693d-8e80-4cec-bd51-73f249d5c217", "industryFunction" : { }, "structuredLocations" : [ { "city" : "San Carlos", "state" : "California", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "37.5049360,-122.2618230" } ], "locationText" : "San Carlos, California, United States", "employmentType" : "FULL_TIME", "minimumEducation" : "Bachelor's", "experienceMinYears" : 8, "experienceLevel" : "Manager", "technicalSkills" : "Smartsheets, Jira, Excel", "professionalSkills" : [ "Product development", "Schedule management", "Risk mitigation", "Prioritization", "Tradeoff decisions" ], "hardSkillsList" : [ "Project management" ], "softSkillsList" : [ "Leadership" ], "hardSkills" : [ { "name" : "Project management", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Leadership" } ], "majorSkills" : "Product development, Project management, Cross-functional teams", "majorSkillsList" : [ "Product development", "Project management", "Cross-functional teams" ], "coreResponsibilities" : "Lead technical team to successful first commercial launch, Lead medium to large scale projects for platform, Manage multiple projects simultaneously, Define project scope, objectives, and quarterly goals, Measure and report project status, Develop project plans, milestones, and deliverables, Create and manage detailed project schedules, Adopt schedule management strategies, Translate technical risks into actionable plans, Connect technical areas and dependencies, Identify and mitigate project risks and issues, Remove obstacles and ensure milestone delivery, Facilitate prioritization and tradeoff decisions, Communicate and present project status to senior management, Identify key technical resources, Address resourcing issues, Develop appropriate processes with teams, Prepare agendas, Lead meetings, Distribute meeting minutes and action items", "teamCollaboration" : "Cross-functional teams; R&D; Product Management; Manufacturing; Senior management; Stakeholders", "projectManagementSkills" : [ "Agile", "PMP", "SAFe" ], "domainKnowledge" : "Proteomics; Drug development; Life sciences; Software development; Hardware development; Assay development; Consumables development", "domainList" : [ "proteomics", "drug-development", "life-sciences", "software-development", "hardware-development", "assay-development", "consumables-development" ], "domainSpecificKnowledge" : [ "Proteomics", "Drug development", "Life sciences", "Software development", "Hardware development", "Assay development", "Consumables development" ], "toolProficiency" : [ "Smartsheets", "Jira", "Excel" ], "communicationSkills" : "Present project status; Communicate effectively", "documentationSkills" : "Meeting minutes; Action items", "innovationCreativity" : "Entrepreneurial mindset; Innovators", "problemSolvingSkills" : "Resolve issues; Identify risks", "specialRequirements" : "5-10% travel may be required, Expected to work onsite 5 days a week", "outcomesObjectives" : "Successful first commercial launch; Deliver comprehensive proteomics platform", "qualificationsBasic" : "8 years of Project Management experience, Product Development experience, Biotechnology or Life Science organization experience, Experience taking a product from concept to commercial launch, Technical expertise in cross-functional project integrating life sciences, software, hardware, assay, and consumables, Experience at an early stage start-up, Bachelor's degree in engineering or science field, PMP Certification, SAFe or equivalent Agile Certifications", "qualificationsPreferred" : "Master's or PhD strongly preferred", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "At Nautilus, we have a big and important mission: to improve the health of millions by unleashing the potential of the proteome to accelerate drug development and enable a new world of precision and personalized medicine. We are developing a single-molecule protein analysis platform of unprecedented sensitivity, scale, and ease of use that we believe will democratize access to the proteome – one of the most dynamic and valuable sources of biological insight. To accomplish this, we are pursuing hard scientific problems with an entrepreneurial mindset and creating a world-class team of builders, innovators, and dreamers across a wide range of disciplines. We are hiring a Technical Project Manager – R&D to join our growing team. This position is a critical part of successfully delivering a comprehensive proteomics platform to our customers. The position is responsible for managing multiple projects varying in size and complexity for the development of the Nautilus platform. This role entails working closely with multiple cross-functional teams in R&D, along with Product Management and Manufacturing. The position interfaces with R&D leadership and scientists and is responsible for developing and managing product development schedules from early phases through to commercial product release. This role collaborates with teams to plan and track project work, identify risks and resolve issues, and manage deliverables in a dynamic environment. Additionally, this role includes coordinating large, department-wide meetings and communication. The position requires a skilled team leader who pays excellent attention to details, has good experience managing cross functional projects, and who is comfortable getting into the technical details while engaging with the diverse team members and leading them towards a commercial product solution. The project manager will be a leader who can align the goals and deliverables across the organization. The individual will be expected to work independently, with minimal supervision, in developing strategies, detailed project goals and plans, and communicating effectively with all levels of the organization. Responsibilities & Expectations - Lead technical team to a successful first commercial launch - Lead medium to large scale projects for the development of the Nautilus platform including; new assays, consumables, software, and hardware. Ability to manage multiple projects simultaneously while understanding their dependencies. - Define project scope, objectives, and quarterly goals in alignment with high-level company and program goals. Measure and report project status using standard project management dashboards, tools, and techniques - Develop project plans, milestones, and deliverables from initial product conception to product release. Experience in synthesizing a diverse set of ideas into a cohesive plan that team leads will own. - Create and manage detailed project schedules. Work with team leads to adopt schedule management strategies. - Collaborate with technical leads and subject matter experts to translate technical risks and experimental outlines into actionable plans with measurable metrics. Help connect technical areas and dependencies between teams. - Identify and mitigate project risks and issues to remove obstacles and ensure milestone delivery on tight timelines - Facilitate prioritization and tradeoff decisions with teams and stakeholders - Effectively communicate and present project status to senior management and stakeholders - Aid in identifying key technical resource gaps; work with functional managers to address resourcing issues - Utilize common Project Management tools and techniques (such as Smartsheets, Jira, and Excel) to develop appropriate processes with teams. - Prepare agendas, lead meetings, and distribute meeting minutes and action items Requirements - This position is onsite in San Carlos, CA. This role is expected to work onsite 5 days a week during normal business hours. - 5-10% travel may be required. - Minimum of 8 years of relevant experience in Project Management with a focus on Product Development at a Biotechnology or Life Science organization is required - Experience taking a product from concept to successful commercial launch - Technical expertise in a cross-functional project integrating life sciences, software, hardware, assay, and consumables - Experience at an early stage start-up - Bachelor's degree in engineering or science field is required. Master's or PhD strongly preferred. - PMP Certification, SAFe or equivalent Agile Certifications required Nautilus Team Culture - We are determined to do whatever it takes to get our platform into the hands of researchers who will use it to upend the status quo in basic research and healthcare. - We work on cross functional teams, wear many hats, take risks to work through uncertainty, enjoy working collaboratively on challenging problems, and celebrate one another’s victories. - We go above and beyond, but also strive to provide a supportive atmosphere of colleagues who are willing to lend a helping hand and make working at Nautilus not only fulfilling in its end goals, but enjoyable on a day-to-day basis. Our Values - Be Excellent - Be a Good Human - Catalyze Customer Success - Dream Big - Drive for Results - Enjoy the Voyage - Succeed as One Team", "summaryDescription" : "Technical Project Manager, R&D at Nautilus. Skills: Product development, Project management, Cross-functional teams. Lead technical team to successful first commercial launch. Lead medium to large scale projects for platform", "createdAt" : "2026-06-16T00:28:44.250", "lastUpdated" : "2026-06-16T13:39:17.089", "ingestTimestamp" : "2026-06-16T00:28:44.250", "mongoId" : "6a307532f292fd229c00d037", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 164000, "salaryAnnualMax" : 221000, "salaryBand" : "150k-200k", "hasSalary" : true, "allSkills" : [ "Project management", "Leadership", "Product development", "Cross-functional teams", "Schedule management", "Risk mitigation", "Prioritization", "Tradeoff decisions", "Agile", "PMP", "SAFe", "Proteomics", "Drug development", "Life sciences", "Software development", "Hardware development", "Assay development", "Consumables development", "PMP Certification", "SAFe Certification", "Agile Certifications", "Smartsheets", "Jira", "Excel" ], "skillCount" : 24, "jobCategory" : "engineering", "jobSubcategory" : "software", "seniorityLevel" : "Senior", "dataQualityScore" : 0.8888889, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Biotech", "llmIndustryConfidence" : 0.95 }, { "id" : "6a30570df292fd229cf3321f", "title" : "Commercial HVAC/R Service Technician", "company" : "Dynamic Air Solutions", "salary" : { "min" : 65000.0, "max" : 95000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Mid-level Commercial HVAC/R Service Technician in Louisville, United States, adjusted for industry and company size." }, "location" : "Louisville, Kentucky, United States", "locations" : [ "Louisville", "Kentucky", "United States" ], "timestamp" : "2026-06-16T08:12:56.592", "fingerprint" : "cc24849abbce0488b29a401ef567a8fbce0473000440f425747386b272ce9b54", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/dynamic-air-solutions/jobs/4179470009", "externalId" : "4179470009", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Louisville", "state" : "Kentucky", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "38.2542376,-85.7594070" } ], "locationText" : "Louisville, Kentucky, United States", "employmentType" : "FULL_TIME", "coreResponsibilities" : "Perform scheduled maintenance on HVAC/R systems, Respond to service calls for HVAC/R equipment, Diagnose and repair HVAC/R system malfunctions, Troubleshoot electrical and mechanical issues, Replace faulty components and parts, Perform system start-ups and check-outs, Maintain accurate service records and documentation, Adhere to safety protocols and procedures", "domainKnowledge" : "HVAC/R systems", "domainList" : [ "hvac-r-systems" ], "domainSpecificKnowledge" : [ "HVAC/R systems" ], "documentationSkills" : "Service records", "problemSolvingSkills" : "Troubleshooting", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "About Dynamic Air Solutions Dynamic Air Solutions is a Louisville-based HVAC and refrigeration contractor specializing in commercial and industrial services throughout Kentucky and Southern Indiana. Founded in 2019, the company has quickly established a reputation for delivering reliable, customer-focused solutions across a range of sectors. Dynamic offers comprehensive services including HVAC installation and maintenance, refrigeration system repair, commercial ice maker servicing, and building automation. Their expertise extends to complex systems such as chillers, boilers, and walk-in refrigeration units. The company is known for its commitment to quality, professionalism, and customer satisfaction. Overview The Commercial HVAC/R Service Technician is responsible for diagnosing, servicing, repairing, and maintaining commercial and industrial HVAC and refrigeration systems. This role supports mission-critical equipment across customer sites and ensures system reliability, safety, energy efficiency, and customer satisfaction. The technician works independently or as part of a service team and serves as a trusted technical representative of the company. Responsibilities Diagnose and repair commercial HVAC and refrigeration systems including rooftop units [RTUs], split systems, chillers, boilers, cooling towers, heat pumps, and refrigeration equipment Perform preventive maintenance, corrective maintenance, and emergency repairs Troubleshoot electrical, mechanical, pneumatic, and control system issues Read and interpret blueprints, wiring diagrams, schematics, and technical manuals Service walk-in coolers/freezers, reach-in units, ice machines, and commercial refrigeration systems Diagnose refrigerant leaks, compressor failures, control issues, and airflow problems Handle refrigerants in compliance with EPA regulations Work with building automation systems [BAS], thermostats, sensors, and control panels Verify system performance using gauges, meters, and diagnostic tools Identify efficiency opportunities and recommend system improvements Communicate clearly with customers regarding system issues, repair options, and maintenance recommendations Complete service tickets, work orders, and inspection reports accurately and timely Maintain professional conduct on customer sites and represent the company positively Follow OSHA, EPA, and company safety protocols at all times Maintain clean and organized job sites Participate in on-call rotation as required. Qualifications 3+ years of commercial HVAC/R service experience EPA Section 608 Certification [universal preferred] Strong understanding of commercial HVAC and refrigeration systems Ability to troubleshoot electrical and mechanical systems Valid driver’s license with acceptable driving record Ability to lift up to 75 lbs. and work in confined spaces, rooftops, and varying weather conditions Journeyman or Master HVAC license [state or local, where applicable] Experience with chillers, boilers, and/or BAS controls Electrical troubleshooting beyond basic component replacement Factory training or OEM certifications Experience with BuildOps, Housecall Pro, or Service Titan [a plus] What do we offer In exchange for your expertise, Dynamic Air Solutions offers an excellent employee benefit package including: Medical / Dental / Vision PTO + Paid Holidays Referral Bonuses Technical Training Programs Incentive Compensation Programs Company vehicle, gas card, cell phone, and laptop/iPad All resumes are held in confidence. Only candidates whose profiles closely match requirements will be contacted during this search. Dynamic Air Solutions does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Dynamic Air Solutions and will not be obligated to pay a placement fee. Dynamic Air Solutions is an Equal Opportunity Employer committed to creating an inclusive workplace. We welcome applicants of all backgrounds and do not discriminate based on race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status.", "summaryDescription" : "Commercial HVAC/R Service Technician at Dynamic Air Solutions. Perform scheduled maintenance on HVAC/R systems. Respond to service calls for HVAC/R equipment", "postedDate" : "2026-06-15T23:20:52.719", "createdAt" : "2026-06-15T23:20:52.719", "lastUpdated" : "2026-06-16T08:12:56.592", "ingestTimestamp" : "2026-06-15T23:20:52.719", "mongoId" : "6a30570df292fd229cf3321f", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 65000, "salaryAnnualMax" : 95000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "HVAC/R systems" ], "skillCount" : 1, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.8888889, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Manufacturing", "llmIndustryConfidence" : 0.95 }, { "id" : "6a0d821658b93c861e961808", "title" : "Administrative Coordinator", "company" : "SMU", "industry" : "Education", "salary" : { "min" : 25.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "TX-Dallas", "locations" : [ "TX-Dallas" ], "timestamp" : "2026-06-16T05:29:28.044", "fingerprint" : "89e5e66b0eaf0bd69b487d92d5082a6622706dc57a73ddd8a852bd4510909e3b", "source" : "taleo", "language" : "en", "applyUrl" : "https://smu.taleo.net/careersection/ex/jobdetail.ftl?job=77073", "externalId" : "77073", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Dallas", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "32.7762719,-96.7968559" } ], "locationText" : "Dallas, Texas, United States", "technicalSkills" : "Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Publisher, Microsoft Access, PeopleSoft, Pivot Tables", "professionalSkills" : [ "Admissions support", "Event support", "Faculty support", "Classroom support", "Data entry", "Report generation" ], "hardSkillsList" : [ "Data collection", "Background checks", "Liability insurance", "Photo releases" ], "hardSkills" : [ { "name" : "Data collection", "level" : "intermediate" }, { "name" : "Background checks", "level" : "intermediate" }, { "name" : "Liability insurance", "level" : "intermediate" }, { "name" : "Photo releases", "level" : "intermediate" } ], "majorSkills" : "Administrative support, Front office reception, Admissions processing", "majorSkillsList" : [ "Administrative support", "Front office reception", "Admissions processing" ], "coreResponsibilities" : "Coordinate reception area coverage, Answer incoming phone calls, Respond to email inquiries, Greet and direct visitors, Maintain program calendar, Order supplies, Maintain program/student listserv, Send non-curricular email announcements, Prepare graduation cards, Provide administrative support, Prepare beginning and end of term documents, Monitor student background checks, Monitor student liability insurance, Monitor student photo releases, Monitor protection of minor training, Enter data into spreadsheets, Collect CACREP data, Track faculty advising, Maintain alumni email list, Update admission spreadsheet, Run reports, Monitor applicant status, Relay applicant status, Upload liability insurance certificates, Upload protection of minors certificates, Check for expired liability insurance, Monitor applications, Prepare advising sessions, Prepare orientation sessions, Prepare guest lecture events, Prepare Advisory Board events, Prepare faculty workshops, Prepare counseling meetings, Review admission applications, Prepare for interview days, Submit catering requests, Coordinate catering requests, Submit room reservations, Coordinate room reservations, Serve as back up for critical functions, Maintain office operations, Stay up-to-date on program changes, Fill in when needed", "teamCollaboration" : "Work with Program Specialist; Work with Department Chair; Work with Program Director; Work with faculty; Work with students; Interact with public; Interact with staff; Interact with administrators", "domainKnowledge" : "CACREP data collection; Clinical mental health counseling; School counseling; Marriage counseling; Couple counseling", "domainList" : [ "cacrep-data-collection", "clinical-mental-health-counseling", "school-counseling", "marriage-counseling", "couple-counseling" ], "domainSpecificKnowledge" : [ "CACREP data collection", "Clinical mental health counseling", "School counseling", "Marriage counseling", "Couple counseling" ], "toolProficiency" : [ "Slate" ], "communicationSkills" : "Email etiquette; Phone etiquette", "documentationSkills" : "Photo releases; Liability insurance certificates; Protection of minors certificates", "continuousLearning" : "Professional development opportunities; Tuition benefits", "specialRequirements" : "Occasional evening work, Occasional weekend work, Sit for long periods, Bend, Reach above shoulders, Carry/lift 25 lbs", "qualificationsBasic" : "Associate's degree required, Microsoft Word skills, Microsoft Excel skills, Microsoft PowerPoint skills, Microsoft Publisher skills, Appropriate phone etiquette, Appropriate email etiquette, Comfort interacting with all audiences", "qualificationsPreferred" : "Experience managing p-card, Experience with financial responsibilities, Knowledge of Microsoft Access, Knowledge of PeopleSoft, Knowledge of Pivot Tables", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Hourly Range: $25.65 per hour About SMU SMU’s more than 12,000 diverse, high-achieving students come from all 50 states and 80 countries to take advantage of the University’s small classes, hands-on research opportunities, leadership development, community service, international study and innovative programs. The University offers a strong foundation in the humanities and sciences and undergraduate, graduate and professional degree programs through eight schools. Now in its second century of achievement, SMU is increasingly recognized for the ways it supports students, faculty and alumni as they become ethical leaders in their professions and communities. Now in its second century of achievement, SMU is increasingly recognized for the ways it supports students, faculty and alumni as they become ethical leaders in their professions and communities. The University’s entrepreneurial spirit lives in people from every academic discipline who see opportunities to create something new in the world – and work hard to bring their innovations to life. SMU’s relationship with Dallas – the dynamic center of one of the nation’s fastest-growing regions – offers unique learning, research, social and career opportunities that provide a launch pad for our students, faculty and alumni to make a global impact. On the most beautiful college campus in the country, SMU Mustangs are energized by unbridled opportunities – from teaching, learning and research to creativity, performance and athletic endeavor. About the Department: The Department of Counseling is a part of the prestigious Annette Caldwell Simmons School of Education at Southern Methodist University. SMU Counseling program is ranked nationally among the top 10 best value schools and offers three CACREP accredited Specialties: Clinical Mental Health; Marriage, Couple & Family; and School Counseling. The department maintains approximately 300 graduate students whose capstone experience is practiced in the state-of-the-art SMU Center for Family Counseling under the supervision of distinctive clinical faculty. The Center offers counseling services to the community and provides a laboratory experience for students prior to clinical internship. Supportive faculty work collaboratively to sustain a nurturing and innovative environment focused on embracing diversity, pluralism, and advocacy, which is the hallmark of the program and has contributed to its ongoing success. About the Position: This role is an on-campus, in-person position. The Coordinator provides administrative support to the Program Specialist as well as to the Department Chair, Program Director, faculty, and students. Oversees front office reception area duties and regularly interacts with multiple constituents including students, prospective students, faculty, staff and the general public. This person is the first point of contact with anyone who calls the office or comes in person. Receives guests and directs them accordingly. Provides wide-ranging administrative support in areas of admissions, events and faculty/classroom support. Essential Functions: Coordinates reception area coverage, answers incoming phone calls, responds to email inquiries, greets and directs all in person visitors and maintains program calendar. Order supplies. Maintains program/student listserv and sends out non-curricular email announcements to students. Prepares graduation cards every semester for faculty signature and mailing. Provides administrative support for day to day operations. Prepares beginning and end of term documents. Monitors and coordinates student background checks, liability insurance, photo releases and protection of minor training. Enters data into operational spreadsheets such as CACREP data collection (KPI's), Faculty Advising, Alumni email list and admission spreadsheet. Run reports, monitor and relay status of applicants in Slate to Program Specialist and Program Director. Upload updated liability insurance and protection of minors certificates to Slate for each student. Run report to check for students with expired liability insurance. Monitor Slate for applications each semester. Provides support in preparing for large group advising sessions, faculty/adjunct orientation sessions, guest lecture events, Advisory Board events, faculty workshops and counseling meetings. Provides administrative support in reviewing admission applications and with preparations for interview days (PONI Days). Submits and coordinates catering request and room reservations. Serve as a back up for critical functions to maintain office operations. Stay up-to-date on program changes and operations in order to fill in when needed. Occasional evening and/or weekend work is required for special events. Education and Experience: Associate's degree is required. Candidate with degree in field of study in Business Education, Social Science and Humanities is preferred. A minimum of two (2) years of office administration experience is required. Knowledge, Skills and Abilities: The ideal candidate must have office administration experience. Must also demonstrate strong interpersonal and verbal communication skills, with the ability to communicate broadly across the University and develop and maintain effective relationships with a wide range of constituencies. Must also demonstrate strong written communication skills. Speed and accuracy is an essential element in this fast-paced office where many interruptions are the norm. This position requires appropriate phone and email etiquette and level of comfort interacting with all audiences including the public, staff, faculty, students and administrators. Candidate with experience managing a p-card or financial responsibilities is preferred. Candidate must be highly skilled in Microsoft Word, Microsoft Excel, Microsoft PowerPoint and Microsoft Publisher. Knowledge of Microsoft Access is a plus. Knowledge of PeopleSoft and Pivot Tables preferred. Physical and Environmental Demands: Sit for long periods of time Bend Reach above shoulders Carry/lift 25 lbs. Deadline to Apply: June 8, 2026 Priority consideration may be given to those submissions received by May 25, 2026. EEO Statement: SMU will not discriminate in any program or activity on the basis of race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity and expression. The Executive Director for Access and Equity/Title IX Coordinator is designated to handle inquiries regarding nondiscrimination policies and may be reached at the Perkins Administration Building, Room 204, 6425 Boaz Lane, Dallas, TX 75205, 214-768-3601, accessequity@smu.edu . Benefits: SMU offers staff a broad, competitive array of health and related benefit s. In addition to traditional benefits such as health, dental, and vision plans, SMU offers a wide range of wellness programs to help attract, support, and retain our employees whose work continues to make SMU an outstanding education and research institution. SMU is committed to providing an array of retirement programs that benefit and protect you and your family throughout your working years at SMU and, if you meet SMU's retirement eligibility criteria, during your retirement years after you leave SMU. The value of learning at SMU isn't just about preparing our students for the future. Employees have access to a wide variety of professional and personal development opportunities , including tuition benefits . USA-TX-Dallas", "summaryDescription" : "Administrative Coordinator at SMU. Skills: Administrative support, Front office reception, Admissions processing. Coordinate reception area coverage. Answer incoming phone calls", "createdAt" : "2026-06-14T20:44:08.020", "lastUpdated" : "2026-06-16T05:29:28.044", "ingestTimestamp" : "2026-06-14T20:44:08.020", "mongoId" : "6a0d821658b93c861e961808", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 52000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Data collection", "Background checks", "Liability insurance", "Photo releases", "Administrative support", "Front office reception", "Admissions processing", "Admissions support", "Event support", "Faculty support", "Classroom support", "Data entry", "Report generation", "CACREP data collection", "Clinical mental health counseling", "School counseling", "Marriage counseling", "Couple counseling", "Slate" ], "skillCount" : 19, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.6666667, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Education", "llmIndustryConfidence" : 0.95 }, { "id" : "6a15e49f58b93c861e7c8ad9", "title" : "Administrative Assistant", "company" : "North Wind Dynamics, LLC", "salary" : { "min" : 38000.0, "max" : 52000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Entry-level Administrative Assistant in Paducah, United States, adjusted for the government industry." }, "location" : "PADUCAH, KY", "locations" : [ "PADUCAH", "KY" ], "timestamp" : "2026-06-16T02:37:29.306", "fingerprint" : "2bad7f5d432de101d5d442a57b30b173b6c8ff59eeed74b3b58686a174219936", "source" : "breezyhr", "language" : "en", "applyUrl" : "https://north-wind-group.breezy.hr/p/6d8cebee91a0-administrative-assistant-i-04134-nwd", "externalId" : "6d8cebee91a0", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Paducah", "state" : "Kentucky", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "37.0833893,-88.6000478" } ], "locationText" : "Paducah, Kentucky, United States", "employmentType" : "FULL_TIME", "specialRequirements" : "Ability to Obtain Government Clearance", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Location: Paducah, KentuckyTitle: Administrative Assistant ISchedule (FT/PT): Regular Full TimeTravel Required: NoGovernment Clearance: Ability to Obtain North Wind Dynamics, LLC is an Alaska Native-owned Small Disadvantaged Business, specializing in infrastructure support services and facilities", "summaryDescription" : "Administrative Assistant at North Wind Dynamics, LLC", "createdAt" : "2026-06-14T20:28:25.618", "lastUpdated" : "2026-06-16T02:37:29.306", "ingestTimestamp" : "2026-06-14T20:28:25.618", "mongoId" : "6a15e49f58b93c861e7c8ad9", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 38000, "salaryAnnualMax" : 52000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.6666667, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Government", "llmIndustryConfidence" : 0.85 }, { "id" : "6a2ca62f74d8ee00a09ba065", "title" : "Administrative Specialist", "company" : "Energy Solutions", "salary" : { "min" : 78000.0, "max" : 105000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "The estimation is based on 2024-2025 market data for a Lead Administrative Specialist in Chicago, IL, within the Climate Tech industry." }, "location" : "Chicago, Illinois, United States", "locations" : [ "Chicago", "Illinois", "United States" ], "timestamp" : "2026-06-16T06:32:51.862", "fingerprint" : "186901fc96035d3b78c3361c1a1827e7872053aa83588d0580257b21b3be57ac", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/energysolutions/jobs/5111778007", "externalId" : "5111778007", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Chicago", "state" : "Illinois", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "41.8755616,-87.6244212" } ], "locationText" : "Chicago, Illinois, United States", "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "Interested in joining a growing company where you will work with talented colleagues, enhance a supportive and energetic culture, and be part of the climate solution? At Energy Solutions, we focus on the big impacts. And we believe that market-based programs can be a powerful force to deliver large-scale energy, carbon, and water-use savings. Since 1995, we’ve harnessed that power to offer proven, performance-based solutions for our utility, government, and institutional customers. Energy Solutions is looking for an Administrative Specialist, Workplace Experience, to elevate our daily office operations and champion a vibrant work environment. In this high-impact role, you will be the driving force behind our workplace systems, facilities, administrative services, and internal events, ensuring a seamless and high-quality experience across our office locations. Operating with autonomy, you will lead daily operations, conquer non-routine challenges, and serve as a vital mentor to our administrative team. You will have the opportunity to inspire others, assign meaningful work, and review team contributions to maintain our high standards of excellence. As our central go-to professional, you will resolve time-sensitive issues, forge strong relationships with internal teams and external vendors, and innovate processes to boost efficiency. If you are a proactive problem-solver ready to create an exceptional, well-coordinated workplace that powers our team and supports our sustainability mission, we want to hear from you! The person filling this role will be required to work in a hybrid work environment based out of our Chicago, IL office, with an expectation of being on-site three times per week. Responsibilities include, but are not limited to: Lead day‑to‑day Workplace Experience operations, serving as the primary operational point of contact for events, facilities, administrative services, and workplace systems Delegate work and provide functional direction to administrative professionals, ensuring alignment with established procedures, timelines, and service standards Oversee execution of event planning activities, ensuring use of approved checklists, templates, budgets, timelines, and risk controls Maintain oversight of facilities and security operations for local and companywide offices, including vendor performance and access controls Validate compliance with administrative, event, and facilities SOPs and escalate gaps or risks to the Senior Manager, Workplace Experience Oversee financial alignment by reviewing expense processing, vendor invoicing coordination, and budget adherence within assigned authority Review quarterly audits (e.g., access, supplies, security controls) and support corrective actions Guide planning for organization-wide events, including All‑Hands, ensuring adherence to IDEA principles and established standards Own end-to-end event execution, from planning through delivery, using approved templates, checklists, Gatekeeper processes, and risk‑management practices Lead remote connectedness and workplace experience programs, coordinating cross-functional partners and tracking deliverables Serve as a trained Incident Response Leader, coordinating response actions, communications, and external emergency services as required Maintain and govern workplace systems, including SharePoint sites, Monday.com boards, automations, and reporting accuracy (MTD, QTD, YTD, YOY) Act with delegated authority in the Senior Manager’s absence, including processing timesheet approvals and reviewing expense reports within pre-approved limits Minimum Qualifications: High School degree or equivalent 4 years of progressively responsible administrative, workplace operations, or event management experience Demonstrated experience owning complex administrative or workplace functions with multi-site scope Proficient experience leading end-to-end events, including planning, vendor coordination, budgeting, execution, and post-event analysis Proficient experience supporting facilities, security, or office operations, including access coordination, vendor oversight, and issue escalation Experience supporting client-facing or revenue-generating operations through administrative or operational support Advanced communication skills with the ability to influence, set standards, and manage expectations across functions Advanced problem-solving skills with demonstrated judgment in high-impact or time-sensitive situations Ability to work independently with broad accountability and limited supervision Proficient use of workflow, documentation, and reporting tools to manage enterprise operations CPR and First Aid certified or willing to obtain; Incident Response training required The hourly range for this role is $34.00 - $38.00, with a target compensation of $34.00 - $36.00 based on experience and qualifications. Compensation is commensurate with experience and includes a generous retirement package. Energy Solutions provides an excellent benefits package including medical, dental and vision insurance, other pre-tax contribution plans and an Employee Stock Ownership Plan (ESOP). AI Use At Energy Solutions we believe in the importance of authentic interactions and equitable opportunities. We base our candidate selection on one’s own skills, knowledge, and experience. To ensure the integrity and fairness of our interview process, the use of artificial intelligence (AI) tools (including Generative AI) or other means to generate or assist with responses during interviews is strictly prohibited. This practice supports our commitment to create a transparent and equitable space where skills, knowledge and experience can truly shine. Equal Opportunity Employer Energy Solutions is an affirmative action-equal opportunity employer and prohibits discrimination and harassment of any type. We afford equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristics protected by law. Energy Solutions conforms to the spirit as well as to the letter of all applicable laws and regulations. Office Locations and a Remote Workforce Energy Solutions operates as a predominantly remote workforce with offices in six different locations. Employees who reside within 40 miles of an office (except New York) will be assigned to that location, though in-office attendance requirements may vary by team. At this time, we are not accepting applications from candidates residing in the following states: Delaware, Kentucky, Mississippi, Montana, Nebraska, and North Dakota. Background Check Information Information will be requested to perform the compulsory background check. A drug screen and authorization to work in the U. S. indefinitely are preconditions of employment. Energy Solutions is an equal opportunity employer. Reasonable Accommodations Energy Solutions is committed to providing access and reasonable accommodation for individuals with disabilities. If you require accommodations in completing this application, interviewing, and/or completing any pre-employment testing, or otherwise participating in the employee selection process, please email accommodation@energy-solution.com. Privacy Notice for Job Applicants", "summaryDescription" : "Administrative Specialist at Energy Solutions", "postedDate" : "2026-06-14T20:12:14.284", "createdAt" : "2026-06-14T20:12:14.284", "lastUpdated" : "2026-06-16T06:32:51.862", "ingestTimestamp" : "2026-06-14T20:12:14.284", "mongoId" : "6a2ca62f74d8ee00a09ba065", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 78000, "salaryAnnualMax" : 105000, "salaryBand" : "75k-100k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Lead", "dataQualityScore" : 0.6666667, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Climate Tech", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c968b74d8ee00a098fe32", "title" : "Administrative Assistant", "company" : "Monster Energy", "salary" : { "min" : 21.0, "max" : 25.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Florida, United States", "locations" : [ "Florida", "United States" ], "timestamp" : "2026-06-16T02:45:03.710", "fingerprint" : "6324537f4f338789ab26ec4bf6f919bb76f5756334bcd43f599f092e2b1254d8", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/monsterenergy/jobs/4244467009", "externalId" : "4244467009", "industryFunction" : { }, "structuredLocations" : [ { "state" : "Florida", "country" : "United States", "continent" : "na", "workMode" : "onsite" } ], "locationText" : "Florida, United States", "minimumEducation" : "Bachelor's", "experienceMinYears" : 1, "experienceMaxYears" : 3, "rawDescription" : "A Day in the Life: In the position of Administrative Assistant, you will serve as a primary coordinator for department communications and logistics. Responsible for ensuring timely, clear, and consistent communication. Represent the team both internally and externally, interfacing with staff at all levels with the highest level of professionalism and in a manner that reflects positively on the organization. The Impact You'll Make: Provide administrative support for the department. Activities include a variety of duties such as answer and direct phone calls, calendar maintenance/scheduling, departmental reporting, presentation review and/or preparation, meeting coordination, catering, maintain office supplies, incoming/outgoing mail, etc. Liaise with executive and senior administrative assistants to handle requests and queries from senior managers. Anticipate the needs of others in order to ensure their seamless and positive experience Providing real-time scheduling support by booking appointments and preventing conflicts. Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations. Attend to sensitive matters with a high level of confidentiality and discretion while fostering positive relations with internal customers and co-workers. Submit and reconcile expense reports Who You Are: Bachelor's Degree in the field of Business Administration, Communication, or related field of study preferred, but not required. 1-3 years of experience in an administrative assistant position 1-3 years of experience in office management systems and procedures Computer Skills Desired: Proficient with Microsoft Office. Working knowledge of CONCUR preferred Monster Energy provides competitive total compensation. The estimated hourly pay range for this position is listed below. Actual compensation may vary based on skills, qualifications, experience, and work location. Pay Range $21—$25 USD For United States applicants: Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor. Read our privacy policy here: Privacy Policy", "summaryDescription" : "Administrative Assistant at Monster Energy", "postedDate" : "2026-06-14T20:06:30.713", "createdAt" : "2026-06-14T20:06:30.713", "lastUpdated" : "2026-06-16T02:45:03.710", "ingestTimestamp" : "2026-06-14T20:06:30.713", "mongoId" : "6a2c968b74d8ee00a098fe32", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 43680, "salaryAnnualMax" : 52000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Junior", "dataQualityScore" : 0.6666667, "daysOld" : 1, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Food & Beverage", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2cebe274d8ee00a0a77df5", "title" : "Administrative Specialist", "company" : "Helpware", "salary" : { "min" : 240000.0, "max" : 360000.0, "currency" : "UAH", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Entry-level Administrative Specialist in Business Services in Ukraine, adjusted for company size and industry." }, "location" : "Ukraine", "locations" : [ "Ukraine" ], "timestamp" : "2026-06-16T02:21:19.746", "fingerprint" : "32e66075bc118cb1c0300cf37b7fa670c362ee136b3197baab4c0e1a033179c1", "source" : "breezyhr", "language" : "en", "applyUrl" : "https://helpware-inc.breezy.hr/p/4feccac62a5e-administrative-specialist-vinted", "externalId" : "4feccac62a5e", "industryFunction" : { }, "structuredLocations" : [ { "country" : "Ukraine", "continent" : "eu", "workMode" : "onsite" } ], "locationText" : "Ukraine", "employmentType" : "FULL_TIME", "remoteFriendly" : true, "rawDescription" : "Helpware is a global company providing outsourcing back-office services with offices in the USA, Mexico, Ukraine, and the Philippines. We help small businesses as well as enterprises to free up their teams so they can focus on strategic high-value tasks that will move the dial for their businesses.", "summaryDescription" : "Administrative Specialist at Helpware", "createdAt" : "2026-06-14T19:28:36.932", "lastUpdated" : "2026-06-16T02:21:19.746", "ingestTimestamp" : "2026-06-14T19:28:36.932", "mongoId" : "6a2cebe274d8ee00a0a77df5", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "200k+", "hasSalary" : false, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.6666667, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Business Services", "llmIndustryConfidence" : 0.85 }, { "id" : "6a2c6b8774d8ee00a0913125", "title" : "R&D Intern", "company" : "Flora Food Group", "industry" : "Food & Beverage", "salary" : { "min" : 18000.0, "max" : 24000.0, "currency" : "EUR", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an R&D Intern in the Food & Beverage industry in Wageningen, Netherlands, adjusted for entry-level seniority and internship employment type." }, "location" : "Wageningen", "locations" : [ "Wageningen" ], "timestamp" : "2026-06-15T11:20:07.644", "fingerprint" : "870f4a61ac2eb8b70f5bb85b89ef33f835afdfce58f4ef07f9c8639119287e7b", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://www.florafoodgroup.com/careers/join-flora-food-group/8534229002?gh_jid=8534229002", "externalId" : "8534229002", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Wageningen", "country" : "Netherlands", "continent" : "eu", "source" : "llm", "workMode" : "hybrid", "geo" : "51.9663016,5.6662814" } ], "locationText" : "Wageningen, Netherlands", "employmentType" : "INTERNSHIP", "minimumEducation" : "Master's", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "Entry", "technicalSkills" : "Food Technology, Chemistry", "professionalSkills" : [ "Structured experimentation", "Technical data analysis", "Experimental research" ], "hardSkillsList" : [ "Ingredient functionality", "Food structuring principles", "Experimental data interpretation" ], "softSkillsList" : [ "Critical thinking" ], "hardSkills" : [ { "name" : "Ingredient functionality", "level" : "intermediate" }, { "name" : "Food structuring principles", "level" : "intermediate" }, { "name" : "Experimental data interpretation", "level" : "intermediate" } ], "softSkills" : [ { "name" : "Critical thinking" } ], "majorSkills" : "Emulsifiers, Fat blends, Product structure, Baking applications", "majorSkillsList" : [ "Emulsifiers", "Fat blends", "Product structure", "Baking applications" ], "coreResponsibilities" : "Investigate emulsifiers and fat blends, Develop test matrix, Implement test matrix, Evaluate effects on product structure, Evaluate effects on baking performance, Design trials, Execute trials, Collect technical data, Analyse technical data, Interpret results, Document findings, Present insights", "teamCollaboration" : "Intern challenge; Collaborating with other interns", "domainKnowledge" : "Puff pastry; Ingredient interactions; Formulation functionality", "domainList" : [ "puff-pastry", "ingredient-interactions", "formulation-functionality" ], "domainSpecificKnowledge" : [ "Puff pastry", "Ingredient interactions", "Formulation functionality" ], "communicationSkills" : "Present insights", "documentationSkills" : "Document findings", "innovationCreativity" : "R&D project", "problemSolvingSkills" : "Analytical skills", "qualificationsBasic" : "Master’s degree in Food Technology, Master’s degree in Chemistry, Enrolled as a student, Research background, Familiar with lab equipment, Comfortable with hands-on experimental work", "qualificationsPreferred" : "Affinity for baking applications", "remoteFriendly" : true, "workSiteFlexibility" : "Hybrid", "rawDescription" : "Location: Wageningen, Netherlands Hybrid: 4-5 days per week in the office Start date: September 2026 Duration: 6 months About the role We are looking for a motivated, curious, and hands-on R&D Intern to contribute to a project focused on emulsifiers, fat blends, product structure, and baking applications. In this role, you will investigate how emulsifiers and fat blends influence product structure and performance in baking applications, with a focus on puff pastry. The project will build on existing knowledge and focus on validating and expanding this information from a kitchen application perspective. You will work on your own project, combining practical testing with structured research. Your work will include developing and implementing a test matrix of emulsifiers and fat blends, evaluating their individual and combined effects on product structure and baking performance. You will gain hands-on experience in the lab, pilot plant, and kitchen environment. During the internship, you will design and execute trials, collect and analyse technical data, interpret your results, document your findings in reports, and present your insights to relevant stakeholders. This internship offers a hands-on opportunity to perform systematic experimental research, build data-driven insights, and contribute to a deeper understanding of ingredient interactions, product structure, and formulation functionality in a real product development environment. You will also take part in the intern challenge, collaborating with other interns on a shared project during your internship. Join us in shaping the future of baking performance and formulation functionality! So, what does it take to be successful in this role? You are currently pursuing a Master’s degree in Food Technology, Chemistry, or a related field at a Dutch or a European University. You are enrolled as a student for the full duration of the internship. You have a strong research background and are interested in building technical knowledge through structured experimentation. You have a solid understanding of food ingredient functionality and food structuring principles. You are familiar with lab equipment and comfortable with hands-on experimental work. You have an affinity for baking applications. You have strong analytical skills and can interpret experimental results and connect them to scientific literature. You are proactive, flexible, a fast learner, and able to think critically. What’s next? If this position sounds interesting, please hit the apply button now! The deadline to apply is 22nd of June 2026. We understand your resume might not be up to date and recommend that you apply with what you have or your LinkedIn Profile. Flora Food Group is dedicated to building an inclusive and diverse workplace, we understand that you might not meet all the requirements stated in the description, but we encourage you to apply anyway. You might be the right candidate for this role or other roles.  Flora Food Group is an employer committed to diversity and inclusion in the workplace and equal opportunities for all. We recruit based only on values, qualifications, performance, skills, behaviours, experience, and knowledge. We ensure job advertisements are free from unintentional bias. No personal characteristics should be a barrier to joining Flora Food Group. We prohibit discrimination and harassment based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or other personal characteristics.", "summaryDescription" : "R&D Intern at Flora Food Group. Skills: Emulsifiers, Fat blends, Product structure, Baking applications. Investigate emulsifiers and fat blends. Develop test matrix", "postedDate" : "2026-06-14T08:00:09.916", "createdAt" : "2026-06-14T08:00:09.916", "lastUpdated" : "2026-06-15T11:20:07.644", "ingestTimestamp" : "2026-06-14T08:00:09.916", "mongoId" : "6a2c6b8774d8ee00a0913125", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "<30k", "hasSalary" : false, "allSkills" : [ "Ingredient functionality", "Food structuring principles", "Experimental data interpretation", "Critical thinking", "Emulsifiers", "Fat blends", "Product structure", "Baking applications", "Structured experimentation", "Technical data analysis", "Experimental research", "Puff pastry", "Ingredient interactions", "Formulation functionality" ], "skillCount" : 14, "jobCategory" : "engineering", "jobSubcategory" : "software", "seniorityLevel" : "Entry", "dataQualityScore" : 1.0, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Food & Beverage", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2ccd1574d8ee00a0a28de1", "title" : "HRBP (R&D)", "company" : "EVERSTAR", "industry" : "Technology", "salary" : { "min" : 960000.0, "max" : 1500000.0, "currency" : "UAH", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market data for a Mid-level HRBP in the Technology industry in Kyiv, Ukraine, adjusted for seniority and company size." }, "location" : "Київ | Kyiv, UA", "locations" : [ "Київ | Kyiv", "UA" ], "timestamp" : "2026-06-16T01:55:55.100", "fingerprint" : "86d408d39e5918fbcd48452c4581ef6f5baa0d4bc3efc71e5e71ee33d6c842e6", "source" : "breezyhr", "language" : "uk", "applyUrl" : "https://everstar.breezy.hr/p/6cfcf5aa8595-hrbp-r-d", "externalId" : "6cfcf5aa8595", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Kyiv", "country" : "Ukraine", "continent" : "eu", "source" : "llm", "workMode" : "onsite", "geo" : "50.4500336,30.5241361" } ], "locationText" : "Kyiv, Ukraine", "coreResponsibilities" : "Support talent management, Manage employee relations, Oversee HR processes, Drive organizational development", "domainKnowledge" : "MilTech", "domainList" : [ "miltech" ], "domainSpecificKnowledge" : [ "MilTech" ], "rawDescription" : "Ми — EVERSTAR, перша рекрутингова агенція в MilTech для тих, хто готовий створювати технологічне майбутнє. Але досить про нас, розказуємо про роль. Ми шукаємо HRBP (напрямок R&D) в MilTech-команду, яка створює рішення, про які ти вже неодноразово читав/ла у новинах. Це роль для тих, хто хоче,", "summaryDescription" : "HRBP (R&D) at EVERSTAR. Support talent management. Manage employee relations", "createdAt" : "2026-06-14T19:43:18.520", "lastUpdated" : "2026-06-16T01:55:55.100", "ingestTimestamp" : "2026-06-14T19:43:18.520", "mongoId" : "6a2ccd1574d8ee00a0a28de1", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "200k+", "hasSalary" : false, "allSkills" : [ "MilTech" ], "skillCount" : 1, "jobCategory" : "operations", "jobSubcategory" : "hr", "seniorityLevel" : "Mid", "dataQualityScore" : 0.6666667, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2c79bb74d8ee00a0942af5", "title" : "Administrative Assistant", "company" : "Holder Construction", "industry" : "Real Estate", "salary" : { "min" : 47000.0, "max" : 65000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Administrative Assistant in Fort Wayne, IN, adjusted for mid-seniority and the construction industry." }, "location" : "Fort Wayne, IN", "locations" : [ "Fort Wayne", "IN" ], "timestamp" : "2026-06-15T09:45:38.796", "fingerprint" : "e39f4e09ad2b44288b127a4db19059a36730f3c9c7893490f215244f7a184527", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/holderconstruction/jobs/4266169009", "externalId" : "4266169009", "industryFunction" : { }, "structuredLocations" : [ { "workMode" : "onsite" } ], "locationText" : "", "employmentType" : "FULL_TIME", "technicalSkills" : "Microsoft Office Suite, Word, Excel, Outlook", "professionalSkills" : [ "Cost coding", "Record-keeping", "Expense categorization" ], "hardSkillsList" : [ "Accounts payable processing", "Invoice management", "Financial record maintenance" ], "hardSkills" : [ { "name" : "Accounts payable processing", "level" : "intermediate" }, { "name" : "Invoice management", "level" : "intermediate" }, { "name" : "Financial record maintenance", "level" : "intermediate" } ], "majorSkills" : "Accounts payable, Cost coding, Administrative support", "majorSkillsList" : [ "Accounts payable", "Cost coding", "Administrative support" ], "coreResponsibilities" : "Process vendor invoices, Manage vendor invoices, Ensure timely payments, Ensure accurate record-keeping, Code project costs, Track project costs, Record expenses, Categorize expenses, Liaise with vendors, Liaise with internal teams, Resolve invoicing queries, Resolve cost-related queries, Maintain financial records, Organize financial records, Provide administrative support", "teamCollaboration" : "Internal teams", "domainKnowledge" : "Construction industry", "domainList" : [ "construction-industry" ], "domainSpecificKnowledge" : [ "Construction industry" ], "toolProficiency" : [ "Microsoft Word", "Microsoft Excel", "Microsoft Outlook" ], "communicationSkills" : "Invoicing queries; Cost-related queries", "documentationSkills" : "Financial records documentation", "problemSolvingSkills" : "Resolve queries", "specialRequirements" : "Substance abuse testing, Background screening", "qualificationsBasic" : "Proven experience in administrative roles, Experience with accounts payable, Experience with cost coding, Organizational skills, Attention to detail, Proficiency in Microsoft Office Suite, Excellent communication skills, Excellent interpersonal skills, Ability to work independently, Ability to work as part of a team", "qualificationsPreferred" : "Familiarity with accounting software", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "ABOUT US Holder Construction is a nationally recognized leader in the construction industry, consistently ranked among the top firms on ENR’s Top 400 Contractors list. We are a performance-driven company that believes in rewarding excellence and investing in our people. Our structured career development program empowers associates to grow quickly into expanded roles and responsibilities based on merit. With operations throughout the United States, we offer a highly competitive compensation and benefits package, including: Annual bonus program Paid time off Health, dental, vision, and life insurance 401(k)-retirement plan Night and swing shift differential pay for select roles We are looking for an Administrative Assistant to join our Operations team in Fort Wayne, IN. This is a full-time, in-person position. Key Responsibilities Accounts Payable: Process and manage vendor invoices, ensuring timely payments and accurate record-keeping. Cost Coding: Accurately code and track project costs, ensuring all expenses are recorded and categorized correctly. Communication: Liaise with vendors and internal teams to resolve any invoicing or cost-related queries. Documentation: Maintain and organize financial records and documentation. Support: Provide administrative support to other departments as needed. Qualifications Required: Proven experience in administrative roles, preferably with a focus on accounts payable and cost coding. Strong organizational skills and attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Excellent communication and interpersonal skills. Ability to work independently and as part of a team. Preferred: Familiarity with accounting software. Holder is committed to Equal Opportunity Employment (EOE). Substance abuse testing and a background screening is a condition of employment and Holder Construction does not sponsor applicants for immigration status or benefits.", "summaryDescription" : "Administrative Assistant at Holder Construction. Skills: Accounts payable, Cost coding, Administrative support. Process vendor invoices. Manage vendor invoices", "postedDate" : "2026-06-14T08:46:27.414", "createdAt" : "2026-06-14T08:46:27.414", "lastUpdated" : "2026-06-15T09:45:38.796", "ingestTimestamp" : "2026-06-14T08:46:27.414", "mongoId" : "6a2c79bb74d8ee00a0942af5", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 47000, "salaryAnnualMax" : 65000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Accounts payable processing", "Invoice management", "Financial record maintenance", "Accounts payable", "Cost coding", "Administrative support", "Record-keeping", "Expense categorization", "Construction industry", "Microsoft Word", "Microsoft Excel", "Microsoft Outlook" ], "skillCount" : 12, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.8888889, "daysOld" : 1, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Construction", "llmIndustryConfidence" : 0.95 }, { "id" : "6a306767f292fd229cfbc93d", "title" : "Administrative Assistant — KL Office", "company" : "EdgeConneX", "salary" : { "min" : 55000.0, "max" : 80000.0, "currency" : "MYR", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an Administrative Assistant in Malaysia, adjusted for mid-seniority and the technology industry." }, "location" : "Malaysia", "locations" : [ "Malaysia" ], "timestamp" : "2026-06-16T08:44:13.544", "fingerprint" : "4ec9e4e21c77f9dfdba8d882cff539bda8ac7000ee215e76d31e137992130f9c", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://www.edgeconnex.com/company/careers/?gh_jid=5164862007", "externalId" : "5164862007", "industryFunction" : { }, "structuredLocations" : [ { "country" : "Malaysia", "continent" : "as", "workMode" : "onsite" } ], "locationText" : "Malaysia", "employmentType" : "FULL_TIME", "coreResponsibilities" : "Manage office operations, Coordinate meetings and appointments, Prepare reports and presentations, Maintain office supplies and equipment, Assist with travel arrangements, Handle incoming and outgoing mail, Greet visitors and answer phones, Support administrative staff", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Led by an experienced management team and supported by a strong investor group, including large and experienced institutions and strategic partners, EdgeConneX offers a dynamic, fast-paced work environment where we are bringing flexibility, proximity, power, and connectivity to some of the world’s key businesses. With major offices in Herndon, Denver, and Amsterdam, we have a global footprint and a unified team of employees committed to providing a premier customer experience and delivering the full spectrum of data center solutions, from core to edge, like no other data center provider can do. Focused on driving innovation and helping our customers define and deliver their own unique vision for the Edge, at any scale, in any market worldwide, for any requirement, we are building tomorrow’s data center infrastructure, today for some of the world’s most demanding Network, Content, and Cloud customers. Title: Administrative Assistant — KL Office About the Role This isn’t a background role — it’s a linchpin position. As our Administrative Assistant, you’ll be the go-to person who makes the KL office run seamlessly: the first face visitors see, the person teammates rely on when they need something done, and the force behind the behind-the-scenes operations that let everyone else do their best work. You’ll report to the KL Office Manager and work 40 hours per week on-site. What You’ll Do Own the Front Door Be the warm, confident first impression for every visitor, vendor, and colleague who walks through the door. Handle incoming calls with professionalism and direct them to the right people fast. Run a Sharp Office Keep workspaces, conference rooms, and the kitchen clean, organized, and stocked — so people can focus on the work that matters. Source and order supplies, track deliveries, and manage all incoming and outgoing mail and packages. Coordinate with building management to tackle maintenance issues before they become headaches. Drive Operations Maintain office policies, procedures, the employee directory, and badge inventory with meticulous accuracy. Submit and reconcile expense reports and handle occasional off-site errands. Manage company merchandise — tracking stock online and in the office and keeping leadership informed. Make People Feel Welcome Lead new employee onboarding and offboarding — you set the tone for the employee experience from day one. Coordinate catering for meetings and events that bring the team together. Support Senior Leadership Assist with legal documents, signature collection, and required authorizations. Handle travel booking and provide support to the KL Office Manager. Step in wherever you’re needed — this role evolves with the team. Who You Are A people person who genuinely enjoys helping others and creating great experiences. A clear communicator — in writing and in conversation. Detail-obsessed and proactive — you spot problems before they happen and solve them quietly. A natural multi-tasker who stays calm and organized when priorities shift. Self-directed — you don’t need someone standing over you to do excellent work. What You Bring 5+ years in office administration, reception, or a similar role (required) Strong working knowledge of Microsoft Office Suite: familiarity with scheduling and travel booking tools is a plus. A strong background in customer service and hospitality. An energetic, dependable presence and a consistently professional demeanor. EdgeConneX believes inclusion – of thought, backgrounds and experiences – affects all that we do, from our employees to the solutions we deliver. Our goal is to create an environment where embracing differences helps deepen the lives and work experience of our employees, enhances our innovation and creativity, and enriches our involvement in our communities. EdgeConneX is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin or ancestry, physical or mental disability, as well as any other category protected by applicable federal, state, or local laws. EdgeConneX offers a competitive benefits package. For more information on how we process your data, visit our Data Privacy Policy here.", "summaryDescription" : "Administrative Assistant — KL Office at EdgeConneX. Manage office operations. Coordinate meetings and appointments", "postedDate" : "2026-06-15T23:27:43.054", "createdAt" : "2026-06-15T23:27:43.054", "lastUpdated" : "2026-06-16T08:44:13.544", "ingestTimestamp" : "2026-06-15T23:27:43.054", "mongoId" : "6a306767f292fd229cfbc93d", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "50k-75k", "hasSalary" : false, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "daysOld" : 0, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a3051bbf292fd229cf05be0", "title" : "Administrative Assistant – Business Operations", "company" : "Blueprint Technologies", "salary" : { "min" : 28.0, "max" : 31.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : false }, "location" : "Bellevue, WA, United States", "locations" : [ "Bellevue", "WA", "United States" ], "timestamp" : "2026-06-16T09:32:13.835", "fingerprint" : "9672340b43ac9cd0087976c0e8d0619e6201409ed222b56ea38248f1ac74c786", "source" : "greenhouse", "language" : "en", "applyUrl" : "https://job-boards.greenhouse.io/bpcs/jobs/8007924", "externalId" : "8007924", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Redmond", "state" : "Washington", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "hybrid", "geo" : "47.6694141,-122.1238767" } ], "locationText" : "Redmond, Washington, United States", "employmentType" : "FULL_TIME", "coreResponsibilities" : "Manage daily office operations, Coordinate meetings and appointments, Prepare reports and presentations, Maintain office supplies and equipment, Assist with vendor management, Support cross-functional projects, Handle incoming communications, Organize travel arrangements, Process invoices and expenses, Maintain filing systems, Provide administrative support to staff, Ensure smooth office workflow", "teamCollaboration" : "Cross-functional teams; Support staff", "remoteFriendly" : true, "workSiteFlexibility" : "Flexible", "rawDescription" : "Who is Blueprint? We are a technology solutions firm headquartered in Bellevue, Washington, with a strong presence across the United States. Unified by a shared passion for solving complicated problems, our people are our greatest asset. We use technology as a tool to bridge the gap between strategy and execution, powered by the knowledge, skills, and the expertise of our teams, who all have unique perspectives and years of experience across multiple industries. We’re bold, smart, agile, and fun. What does Blueprint do? Blueprint helps organizations unlock value from existing assets by leveraging cutting-edge technology to create additional revenue streams and new lines of business. We connect strategy, business solutions, products, and services to transform and grow companies. Why Blueprint? At Blueprint, we believe in the power of possibility and are passionate about bringing it to life. Whether you join our bustling product division, our multifaceted services team or you want to grow your career in human resources, your ability to make an impact is amplified when you join one of our teams. You’ll focus on solving unique business problems while gaining hands-on experience with the world’s best technology. We believe in unique perspectives and build teams of people with diverse skillsets and backgrounds. At Blueprint, you’ll have the opportunity to work with multiple clients and teams, such as data science and product development, all while learning, growing, and developing new solutions. We guarantee you won’t find a better place to work and thrive than at Blueprint. In This Role In this role, you will provide comprehensive administrative and operational support to executive leadership within a dynamic business group experiencing organizational changes. You will serve as a key point of coordination, ensuring smooth day-to-day operations through proactive calendar management, effective communication, and support for budgeting and headcount tracking processes. This role requires strong organizational skills, responsiveness, and the ability to manage multiple priorities in a fast-paced, hybrid work environment. Responsibilities Manage complex executive calendars, including scheduling meetings, resolving conflicts, and prioritizing business needs Provide day-to-day administrative support to leaders and their teams Coordinate meetings, events, and travel arrangements, ensuring seamless execution Process business expenses and provide support with budgeting and financial tracking Maintain and track headcount and organizational data using internal systems Support procurement activities, including ordering office supplies, equipment, and vendor coordination Serve as a primary point of contact for internal and external stakeholders Monitor and respond to high volumes of email communication in a timely and professional manner Assist with special projects and ad hoc administrative tasks as needed Ensure deadlines are met while maintaining a high level of accuracy and attention to detail Qualifications 2–4 years of administrative, executive support, or related experience Proven experience managing calendars and scheduling for leaders or teams Proficiency with core productivity tools such as Excel, Outlook, and the broader Office Suite Experience supporting expense reporting, budgeting, or financial tracking activities Strong organizational, multitasking, and time management skills Excellent written and verbal communication skills Ability to work in a hybrid environment with some in-office presence required Demonstrated ability to meet deadlines, remain responsive, and maintain a positive, professional attitude Preferred Qualifications Prior experience providing administrative or executive support within a large corporate environment Familiarity with internal HR or organizational tracking systems (e.g., headcount tools such as Employee Central or similar platforms) Experience supporting teams undergoing organizational changes, transitions, or restructuring Exposure to procurement processes and vendor coordination Advanced Excel skills or experience handling data tracking and reporting Ability to anticipate needs and proactively support leadership with minimal supervision Salary Range At Blueprint, we strive to offer competitive pay that reflects the value of our team members. Compensation for this role is influenced by a variety of factors, including skills, education, responsibilities, experience, and geographic market. For candidates based in Washington State, the anticipated salary range is $28– $31 per hour. Please note that we typically do not hire new employees at the top of the posted range. Actual starting pay will be determined based on experience, skills, and internal equity. The final salary and job title may vary depending on the selected candidate’s qualifications and could fall outside the stated range. Equal Opportunity Employer Blueprint Technologies, LLC is an equal employment opportunity employer. Qualified applicants are considered without regard to race, color, age, disability, sex, gender identity or expression, orientation, veteran/military status, religion, national origin, ancestry, marital, or familial status, genetic information, citizenship, or any other status protected by law. If you need assistance or a reasonable accommodation to complete the application process, please reach out to: recruiting@bpcs.com Blueprint believe in the importance of a healthy and happy team, which is why our comprehensive benefits package includes: Medical, dental, and vision coverage Flexible Spending Account 401k program Competitive PTO offerings Parental Leave Opportunities for professional growth and development Location: Hybrid in Redmond, WA", "summaryDescription" : "Administrative Assistant – Business Operations at Blueprint Technologies. Manage daily office operations. Coordinate meetings and appointments", "postedDate" : "2026-06-15T23:16:12.437", "createdAt" : "2026-06-15T23:16:12.437", "lastUpdated" : "2026-06-16T09:32:13.835", "ingestTimestamp" : "2026-06-15T23:16:12.437", "mongoId" : "6a3051bbf292fd229cf05be0", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 58240, "salaryAnnualMax" : 64480, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.95 }, { "id" : "6a2203e374d8ee00a0d618d4", "title" : "Administrative Assistant", "industry" : "Education", "salary" : { "min" : 48000.0, "max" : 65000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "The estimation is based on the US market baseline for an Administrative Assistant in Richmond, adjusted for mid-seniority and the education industry." }, "location" : "TEXAS-RICHMOND-DAVID CROCKETT MIDDLE SCHOOL", "locations" : [ "TEXAS-RICHMOND-DAVID CROCKETT MIDDLE SCHOOL", "
DAVID CROCKETT MIDDLE SCHOOL (53)
19001 BEECHNUT
RICHMOND, 77407

" ], "timestamp" : "2026-06-16T02:42:34.944", "fingerprint" : "373e28c28e47a2f46c851c174f9263da1ba49865ce0ffb98e3c7bfe676581561", "source" : "taleo", "language" : "en", "applyUrl" : "https://aa210.taleo.net/careersection/ex/jobdetail.ftl?job=192841", "externalId" : "192841", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Richmond", "state" : "Texas", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "29.5821811,-95.7607832" } ], "locationText" : "Richmond, Texas, United States", "minimumEducation" : "High School", "experienceMinYears" : 3, "coreResponsibilities" : "Plan clerical support activities, Initiate clerical support activities, Assign clerical support activities, Carry out clerical support activities, Relieve supervisors of routine administrative tasks, Ensure smooth day-to-day operation, Review outgoing correspondence, Maintain supervisor's calendar, Coordinate meetings and conferences, Schedule meetings and conferences, Notify meeting attendees, Screen supervisor's telephone calls, Screen supervisor's mail, Respond to telephone calls, Respond to mail, Forward calls to supervisor, Forward mail to supervisor, Process discipline referrals, Maintain discipline referrals, Maintain records in files, Maintain records in computer system, Maintain detention logs, Notify parents of detention, Prepare ISS assignments, Process homework for absences, Supervise office workers, Prepare supplemental payroll, Serve as substitute for ISS monitor, Process documents, Process work order requests, Provide clerical support for campus police, Provide clerical support for Extended Day Program, Assist principal with supervising substitute teachers, Assist principal with textbooks, Assist principal with keys, Assist principal with school calendar, Assist principal with master scheduling, Assist principal with routine correspondence, Assist principal with newsletters, Compile data, Organize filing system, Maintain filing system, Prepare in-service materials", "domainKnowledge" : "Student discipline; Student records; Payroll processing; Substitute teachers; School calendar; Master scheduling", "domainList" : [ "student-discipline", "student-records", "payroll-processing", "substitute-teachers", "school-calendar", "master-scheduling" ], "domainSpecificKnowledge" : [ "Student discipline", "Student records", "Payroll processing", "Substitute teachers", "School calendar", "Master scheduling" ], "continuousLearning" : "Professional development attendance", "specialRequirements" : "Lifting less than 40 pounds, Occasional walking, Occasional standing, Occasional sitting, Occasional bending, Occasional stooping, Occasional kneeling, Occasional crouching, Occasional crawling, Work prolonged hours, Work irregular hours, Maintain emotional control, Attendance at conferences", "qualificationsBasic" : "3 years clerical/secretarial experience, High School diploma or GED", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Job Overview The Administrative Assistant I will provide clerical support and serve as secretary to one or more assigned administrators. Relieve supervisor/s of routine administrative tasks. Position Description Essential Duties and Responsibilities Plan, initiate, assign to other or carry to completion clerical, secretarial, and administrative support activities Relieve supervisors of routine administrative tasks and ensure smooth and efficient day-to-day operation of the department, section or branch to which assigned Review all outgoing correspondence for format, spelling, punctuation and grammar before submitting for supervisor’s signature Maintain supervisor’s calendar, coordinate meetings and conferences, scheduling time and place and notifying attendees Screen supervisor’s telephone calls and mail, personally responding to those that can be handled at the secretarial level and forwarding the remaining calls/ mail to supervisor with pertinent background material Process and maintain discipline referrals and records in files and computer system Maintain detention logs and notify parents as prescribed by policy Prepare ISS assignments and process homework for long term absences Supervise office workers and prepare supplemental payroll for tutorials May serve as substitute for ISS monitor Process documents and work order requests using school district computer program May provide clerical support for campus police officer and Extended Day Program Assist principal with supervising substitute teachers, textbooks, keys, school calendar, master scheduling, routine correspondence, newsletters Compile data, organize/maintain filing system, prepare in-service materials, etc. Supervisory Responsibilities None Qualification Requirements To perform this job successfully, an individual must be able to perform each of the above essential duties satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or abilities, required unless otherwise stated as preferred. Reasonable accommodations may be made to enable individuals with disabilities to perform the essentials functions. High School diploma or GED Minimum of 3 years of clerical/secretarial experience Proficient in various computer programs Ability to maintain a high level of confidentiality of all student/family and staff information Physical Requirements/Working Conditions The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in classrooms, offices, work stations and meeting rooms. The position requires occasional walking, standing, sitting, bending, stooping, kneeling, crouching, crawling, and lifting/carrying work related items weighing less than 40 pounds, such as books, papers and presentation materials. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus. Attendance at conferences and professional development is required. Work involves everyday risks and discomforts which require normal safety precautions when operating equipment or performing job duties. May work prolonged or irregular hours and must be able to maintain emotional control under stress. TEXAS-RICHMOND", "summaryDescription" : "Administrative Assistant. Plan clerical support activities. Initiate clerical support activities", "createdAt" : "2026-06-14T21:32:06.131", "lastUpdated" : "2026-06-16T02:42:34.944", "ingestTimestamp" : "2026-06-14T21:32:06.131", "mongoId" : "6a2203e374d8ee00a0d618d4", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 48000, "salaryAnnualMax" : 65000, "salaryBand" : "30k-50k", "hasSalary" : true, "allSkills" : [ "Student discipline", "Student records", "Payroll processing", "Substitute teachers", "School calendar", "Master scheduling" ], "skillCount" : 6, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.5555556, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Education", "llmIndustryConfidence" : 0.98 }, { "id" : "6a305854f292fd229cf41588", "title" : "Administrative Project Support Specialist", "company" : "Ehvert Inc", "industry" : "Consulting", "salary" : { "min" : 360000.0, "max" : 540000.0, "currency" : "UAH", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Entry-level Administrative Project Support Specialist in Ukraine, remote, adjusted for the engineering industry." }, "location" : "Ukraine", "locations" : [ "Ukraine" ], "timestamp" : "2026-06-16T06:42:40.106", "fingerprint" : "9550e395ccd04cb56e8de0d9a1e64e632b24976246a494d724c546a74e96122b", "source" : "breezyhr", "language" : "en", "applyUrl" : "https://ehvert-engineering-inc.breezy.hr/p/c931fa0bd07b-administrative-project-support-specialist", "externalId" : "c931fa0bd07b", "industryFunction" : { }, "structuredLocations" : [ { "country" : "Ukraine", "continent" : "eu", "workMode" : "remote" } ], "locationText" : "Ukraine", "employmentType" : "FULL_TIME", "domainKnowledge" : "Mission-Critical Facilities; Data Centers", "domainList" : [ "mission-critical-facilities", "data-centers" ], "domainSpecificKnowledge" : [ "Mission-Critical Facilities", "Data Centers" ], "remoteFriendly" : true, "workSiteFlexibility" : "Remote", "rawDescription" : "Location: Ukraine, RemoteEngagement Type: Independent Contractor Agreement for Provision of Services (Long-Term) Industry: Mission-Critical Facilities, Data Centers Ehvert Mission Critical, a business unit within Salas O’Brien, a U.S.-based engineering and professional services firm, is seeking an", "summaryDescription" : "Administrative Project Support Specialist at Ehvert Inc", "createdAt" : "2026-06-15T22:12:43.822", "lastUpdated" : "2026-06-16T06:42:40.106", "ingestTimestamp" : "2026-06-15T22:12:43.822", "mongoId" : "6a305854f292fd229cf41588", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "200k+", "hasSalary" : false, "allSkills" : [ "Mission-Critical Facilities", "Data Centers" ], "skillCount" : 2, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.7777778, "hasLocation" : true, "hasGeo" : false, "llmIndustry" : "Engineering", "llmIndustryConfidence" : 0.85 }, { "id" : "6a3058cdf292fd229cf44262", "title" : "Executive Administrative Assistant IV", "company" : "Terrestris Global Solutions", "industry" : "Government", "salary" : { "min" : 115000.0, "max" : 155000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Executive Administrative Assistant IV in Suitland, United States, adjusted for executive seniority and government industry." }, "location" : "Suitland, MD", "locations" : [ "Suitland", "MD" ], "timestamp" : "2026-06-16T07:55:36.293", "fingerprint" : "1c1d152fdb20709eaefaa37cacea3883eca4d9571b866650533d537cfd09cc47", "source" : "breezyhr", "language" : "en", "applyUrl" : "https://terrestris-global-solutions.breezy.hr/p/09640e2c58a701-executive-administrative-assistant-iv", "externalId" : "09640e2c58a701", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Suitland", "state" : "Maryland", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "38.8501136,-76.9255846" } ], "locationText" : "Suitland, Maryland, United States", "employmentType" : "FULL_TIME", "coreResponsibilities" : "Manage administrative support services, Manage clerical support services", "domainKnowledge" : "Economic analysis", "domainList" : [ "economic-analysis" ], "domainSpecificKnowledge" : [ "Economic analysis" ], "rawDescription" : "Are you looking for a Challenge? 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Manage clerical support services", "createdAt" : "2026-06-15T22:12:21.642", "lastUpdated" : "2026-06-16T07:55:36.293", "ingestTimestamp" : "2026-06-15T22:12:21.642", "mongoId" : "6a3058cdf292fd229cf44262", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 115000, "salaryAnnualMax" : 155000, "salaryBand" : "100k-150k", "hasSalary" : true, "allSkills" : [ "Economic analysis" ], "skillCount" : 1, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Executive", "dataQualityScore" : 0.7777778, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Government", "llmIndustryConfidence" : 0.85 }, { "id" : "6a3058cdf292fd229cf44261", "title" : "Executive Administrative Assistant II", "company" : "Terrestris Global Solutions", "industry" : "Government", "salary" : { "min" : 65000.0, "max" : 95000.0, "currency" : "USD", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for Executive Administrative Assistant II in Suitland, United States, adjusted for mid-seniority and government industry." }, "location" : "Suitland, MD", "locations" : [ "Suitland", "MD" ], "timestamp" : "2026-06-16T09:49:22.295", "fingerprint" : "daa218cf1ab76e40ae5830558e4b6e85671f4c85c3fc2a928337c2cf0181712a", "source" : "breezyhr", "language" : "en", "applyUrl" : "https://terrestris-global-solutions.breezy.hr/p/c06ce2b51b6001-executive-administrative-assistant-ii", "externalId" : "c06ce2b51b6001", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Suitland", "state" : "Maryland", "country" : "United States", "continent" : "na", "source" : "llm", "workMode" : "onsite", "geo" : "38.8501136,-76.9255846" } ], "locationText" : "Suitland, Maryland, United States", "employmentType" : "FULL_TIME", "coreResponsibilities" : "Provide administrative support, Provide clerical support", "domainKnowledge" : "Economic analysis", "domainList" : [ "economic-analysis" ], "domainSpecificKnowledge" : [ "Economic analysis" ], "rawDescription" : "Are you looking for a Challenge? 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Greet and assist visitors, ensuring a professional and welcoming office environment. Manage front desk responsibilities, including answering phones and directing inquiries. Coordinate vendor visits and service providers, including building management, maintenance, cleaning services, and office suppliers. Coordinate conference room scheduling and meeting logistics as needed. Maintain office common areas, including conference rooms, reception areas, and breakrooms. Manage office supplies and inventory, ensuring the office remains fully stocked and organized. Coordinate mail, shipping, package deliveries, and office communications. Maintain office seating chart Work with HR to coordinate workplace logistics for new hires, including workspace assignments, office access, parking, and badge administration. Assist with employee events, team lunches, and company gatherings. Help create a positive and professional workplace experience for employees and guests. Administrative Support Provide administrative support to two Executive Vice Presidents. Manage calendars, scheduling, and meeting coordination. Arrange travel, transportation, and accommodations as needed. Prepare and submit expense reports. Coordinate meeting materials, presentations, and supporting documentation. Take meeting notes and track action items when required. Assist in preparing executive presentations, reports, and board-related materials. Handle confidential information with professionalism and discretion. Anticipate administrative needs and proactively support leadership priorities. ## Qualifications Preferred: 2–5 years of experience in an administrative, office management, receptionist, or related role. Prior experience supporting senior executives and/or prior office management or workplace coordination experience. Experience coordinating meetings, events, and vendor relationships Required: Strong organizational and multitasking skills. Excellent written and verbal communication skills. Professional, welcoming, and customer-service-oriented demeanor. Ability to prioritize competing demands in a fast-paced environment. Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint. .", "summaryDescription" : "Office Manager / Administrative Assistant. Serve as primary point of contact. Greet and assist visitors", "postedDate" : "2026-06-15T21:44:08.207", "createdAt" : "2026-06-15T21:44:08.207", "lastUpdated" : "2026-06-16T15:54:33.890", "ingestTimestamp" : "2026-06-16T03:24:49.444", "mongoId" : "6a3096a5f292fd229c0d57d4", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryAnnualMin" : 52000, "salaryAnnualMax" : 78000, "salaryBand" : "50k-75k", "hasSalary" : true, "allSkills" : [ "Microsoft Office Suite", "Outlook", "Word", "Excel", "PowerPoint" ], "skillCount" : 5, "jobCategory" : "operations", "jobSubcategory" : "general", "seniorityLevel" : "Mid", "dataQualityScore" : 0.7777778, "daysOld" : 0, "hasLocation" : true, "hasGeo" : true, "llmIndustryConfidence" : 0.95 }, { "id" : "6a1a678658b93c861e83bc06", "title" : "Administrative Assistant", "company" : "Genesis", "industry" : "Technology", "salary" : { "min" : 240000.0, "max" : 360000.0, "currency" : "UAH", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for an entry-level Administrative Assistant in Kyiv, Ukraine, adjusted for the technology industry." }, "location" : "Київ, UA", "locations" : [ "Київ", "UA" ], "timestamp" : "2026-06-16T06:05:50.711", "fingerprint" : "8564469b67dc2c10874a3a46525ea958f5d5666da85577d5596f664de0017e06", "source" : "breezyhr", "language" : "uk", "applyUrl" : "https://gen-tech.breezy.hr/p/81a4163deb11-administrative-assistant", "externalId" : "81a4163deb11", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Київ", "country" : "Ukraine", "continent" : "eu", "source" : "llm", "workMode" : "onsite", "geo" : "50.4500336,30.5241361" } ], "locationText" : "Київ, Ukraine", "rawDescription" : "Administrative Assistant Genesis — це українська кофаундингова ІТ-компанія та один з найбільших паблішерів неігрових застосунків. Разом з найкращими підприємцями Центральної та Східної Європи ми створюємо та розвиваємо глобальні технологічні бізнеси. Основні наші ринки — це США, Європа й Африка. Я", "summaryDescription" : "Administrative Assistant at Genesis", "createdAt" : "2026-06-14T19:33:59.281", "lastUpdated" : "2026-06-16T06:05:50.711", "ingestTimestamp" : "2026-06-14T19:33:59.281", "mongoId" : "6a1a678658b93c861e83bc06", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "200k+", "hasSalary" : false, "allSkills" : [ ], "skillCount" : 0, "jobCategory" : "general", "jobSubcategory" : "general", "seniorityLevel" : "Entry", "dataQualityScore" : 0.5555556, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Technology", "llmIndustryConfidence" : 0.85 }, { "id" : "6a307269f292fd229cffd6f4", "title" : "R&D Digital Quality Specialist", "company" : "JACOBS DOUWE EGBERTS", "industry" : "Consumer Goods", "salary" : { "min" : 56000.0, "max" : 78000.0, "currency" : "EUR", "frequency" : "yearly", "is_estimated" : true, "estimation_basis" : "Market baseline for a Mid-level R&D Digital Quality Specialist in Utrecht, Netherlands, adjusted for the Food & Beverage industry." }, "location" : "Utrecht, UT, Netherlands", "locations" : [ "Utrecht", "UT", "Netherlands" ], "timestamp" : "2026-06-16T12:54:17.078", "fingerprint" : "c613e748a7bb3ea77b04858ab2291ad6ef08785d7f46d4cfe87fe200444fe427", "source" : "smartrecruiters", "language" : "en", "applyUrl" : "https://jobs.smartrecruiters.com/JACOBSDOUWEEGBERTS/744000132182577-r-d-digital-quality-specialist", "externalId" : "744000132182577", "industryFunction" : { }, "structuredLocations" : [ { "city" : "Utrecht", "state" : "Utrecht", "country" : "Netherlands", "continent" : "eu", "source" : "llm", "workMode" : "onsite", "geo" : "52.0907006,5.1215634" } ], "locationText" : "Utrecht, Utrecht, Netherlands", "employmentType" : "FULL_TIME", "experienceMinYears" : 0, "experienceMaxYears" : 2, "experienceLevel" : "entry", "technicalSkills" : "SAP, PowerApps", "professionalSkills" : [ "Analytical skills", "Systems development" ], "hardSkillsList" : [ "Quality management", "Food safety management", "Data accuracy", "Reporting", "Training", "Supplier management", "Performance management", "Traceability assessments", "KPI reporting", "Automate reporting" ], "hardSkills" : [ { "name" : "Quality management", "level" : "intermediate" }, { "name" : "Food safety management", "level" : "intermediate" }, { "name" : "Data accuracy", "level" : "intermediate" }, { "name" : "Reporting", "level" : "intermediate" }, { "name" : "Training", "level" : "intermediate" }, { "name" : "Supplier management", "level" : "intermediate" }, { "name" : "Performance management", "level" : "intermediate" }, { "name" : "Traceability assessments", "level" : "intermediate" }, { "name" : "KPI reporting", "level" : "intermediate" }, { "name" : "Automate reporting", "level" : "intermediate" } ], "majorSkills" : "Digital tools, Quality management, Food safety", "majorSkillsList" : [ "Digital tools", "Quality management", "Food safety" ], "coreResponsibilities" : "Lead development of digital tools, Maintain digital tools, Manage Safefood, Coordinate business reviews, Support audit program, Support approval program, Support performance management program, Develop Quality KPI reports, Automate reporting, Structure Quality Sharepoint, Maintain Quality Sharepoint", "teamCollaboration" : "Engage with associates", "domainKnowledge" : "Quality standards; Food safety standards; ISO; FSSC 22000; IFS; HACCP; Manufacturing systems", "domainList" : [ "quality-standards", "food-safety-standards", "iso", "fssc-22000", "ifs", "haccp", "manufacturing-systems" ], "domainSpecificKnowledge" : [ "Quality standards", "Food safety standards", "ISO", "FSSC 22000", "IFS", "HACCP", "Manufacturing systems" ], "toolProficiency" : [ "Safefood" ], "continuousLearning" : "Learning budget", "problemSolvingSkills" : "Analytical skills; Curiosity for systems development", "qualificationsBasic" : "Bachelor/Master or equivalent, Knowledge of quality and food safety standards, Knowledge of manufacturing systems, Fluent in English", "qualificationsPreferred" : "Relevant vocational experience", "remoteFriendly" : false, "workSiteFlexibility" : "Onsite", "rawDescription" : "Who we are? We are JDE Peet’s. We craft coffee for every cup and build brands for every heart. JDE Peet’s - now part of Keurig Dr Pepper – is the world’s leading pure-play coffee company, with a presence in more than 100 markets. Guided by our ‘Reignite the Amazing’ strategy, we are focused on brand-led growth across three big bets: Peet’s, L’OR, and our 10 strategically selected local icons led by Jacobs. In 2025, JDE Peet’s generated total sales of EUR 9.9 billion and employed a global workforce of more than 21,000 employees. Discover more about our journey to deliver a coffee for every cup and a brand for every heart at [www.jdepeets.com](http://www.jdepeets.com). Here's what's in it for you: * Salary in the top 25% in the Netherlands + 8% holiday allowance + 8.33% year-end bonus * 37 days off (25 leave + 12 ADV) - yes, really * €1,500 net learning budget, yours to spend every year * WFH allowance + commuting allowance * Health insurance discount + fitness contribution * Wellbeing that goes beyond the gym: mental health workshops, breathing sessions, marathons, football team...etc * 30% ruling where applicable * Real internal mobility and real opportunities for career growth - we always look inside first * Lead the development and maintenance of digital tools which support Quality Food Safety management, reporting and communication. * Day to day management of Safefood including data run rules, ways of working (to maintain data accuracy), dashboards, reporting and improvements, training of users. * Coordinates business reviews with external vendor for supplier Quality management to drive functional improvement and manage projects * Support JDE Peets audit, approval and performance management program including tools and templates (internal audit checklist, SAQs, traceability assessments, PPWR questionnaires) * Development and maintenance of Quality KPI reports aligned with AOP with progressive move to automate reporting using approved business sources of data (e.g. SAP, Salesforce, DMOS, PowerApps) * Structuring and maintenance of Quality Sharepoint (Quality Hub) which is used for storing critical quality standards, reports, contacts and knowledge ## Qualifications Working at JDE Peet’s is hands-on, giving you the chance to leave your mark while working together as one team. We’re a fast-paced company on a mission, focused on what matters most. Our environment demands energy, agility, and bold thinking. If you’re ready to make an impact and grow in a global team, JDE Peet’s is the place for you. For this role as a Digital Quality Specialist we’re looking for someone who has the following skills and experience: * Bachelor/Master or equivalent in Food Chemistry, Food Technology, Engineering, Food Science or Nutrition or relevant vocational experience * Knowledge of quality and food safety standards and practices (ISO/ FSSC 22000, IFS, HACCP) and manufacturing systems (e.g. SAP) * High level of attention to detail, analytical skills and curiosity for systems development * A team player who can engage fully with associates at all levels of the business * Fluent in written and spoken English ## Additional Information Your application at JDE Peet's If you are interested in this career opportunity at JDE Peet's, apply and join us. After receiving your application we will do our utmost to give you quick feedback. Part of the recruitment procedure at JDE Peet's would be an online assessment, followed by interviews. A pre-employment check can be part of the recruitment process. What’s it like to work at JDE Peet’s? We believe amazing things happen over a cup of coffee. Together, we create those moments every day, turning ideas into impact and possibilities into reality. At JDE Peet’s, we work as one team guided by our values: we Dare to Amaze, Own It, Make It Simple, and Win Together. Here, you’ll find the freedom to innovate, the courage to take bold steps, and the support to grow your career in a global environment. Come join our team and discover what your cup of amazing can be! Find out more at Our DE &I Statement At JDE Peet’s we aim to create a better future where we authentically serve, reflect and embrace everyone. We believe in fostering a more diverse, equitable and inclusive organisation where everyone feels comfortable to truly be who they are and unleash their full potential. This means we do not tolerate discrimination on the basis of our race, ethnicity, sex, gender identity, sexual orientation, religion, nationality, age, disability, or any other trait protected by law. Throughout the entire employee lifecycle, we place DE&I at the core of our people processes. This enables us to drive objectivity and eliminate any potential bias, ensuring an inclusive experience in the workplace. Do not hesitate to reach out if you require any reasonable adjustments to the recruitment process. Our efforts on this agenda have earned us the prestigious Catalyst Award, as well as the Fair Pay Leader Certification in 2025 thanks to an unexplained gender pay gap of 0.52%. #unleashyourpossibility #acupofamazing JDE Peet’s - now part of Keurig Dr Pepper – is the world’s leading pure-play coffee company, with a presence in more than 100 markets. Guided by our ‘Reignite the Amazing’ strategy, we are focused on brand-led growth across three big bets: Peet’s, L’OR, and our 10 strategically selected local icons led by Jacobs.", "summaryDescription" : "R&D Digital Quality Specialist at JACOBS DOUWE EGBERTS. Skills: Digital tools, Quality management, Food safety. Lead development of digital tools. Maintain digital tools", "postedDate" : "2026-06-15T12:03:07.000", "createdAt" : "2026-06-16T01:36:41.796", "lastUpdated" : "2026-06-16T12:54:17.078", "ingestTimestamp" : "2026-06-16T01:36:41.796", "mongoId" : "6a307269f292fd229cffd6f4", "processingStatus" : "llm_updated", "llmProcessingStatus" : true, "salaryBand" : "50k-75k", "hasSalary" : false, "allSkills" : [ "Quality management", "Food safety management", "Data accuracy", "Reporting", "Training", "Supplier management", "Performance management", "Traceability assessments", "KPI reporting", "Automate reporting", "Digital tools", "Food safety", "Analytical skills", "Systems development", "Quality standards", "Food safety standards", "ISO", "FSSC 22000", "IFS", "HACCP", "Manufacturing systems", "Safefood" ], "skillCount" : 22, "jobCategory" : "engineering", "jobSubcategory" : "software", "seniorityLevel" : "Mid", "dataQualityScore" : 1.0, "daysOld" : 1, "hasLocation" : true, "hasGeo" : true, "llmIndustry" : "Food & Beverage", "llmIndustryConfidence" : 0.95 } ], "status" : 200, "message" : "administrative abwicklung sowie dokumentation der r ck versandprozesse jobs", "metadata" : { "title" : "administrative abwicklung sowie dokumentation der r ck versandprozesse" }, "pagination" : { "page" : 0, "limit" : 50, "totalCount" : 8113, "totalPages" : 163, "hasNext" : true, "hasPrevious" : false } }

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