Perplexity
Technology
WorkplaceOperationsSpecialist
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Workplace Operations Specialist at Perplexity. Skills: Workplace operations, Facilities management, Employee experience, Vendor management. Support development of workplace programs. Support execution of workplace programs”
What You'll Achieve.
Create welcoming office experience; Create productive office experience; Create safe office experience; Create engaging office experience; Support employee connection; Support operational excellence; Support talent strategy; Create human office environments; Create energizing office environments; Create inclusive office environments; Create thoughtfully designed office environments; Ensure employees feel supported; Ensure employees feel connected; Ensure employees feel motivated; Maintain consistent quality; Maintain consistent service; Maintain consistent maintenance; Improve workplace services; Improve office usage; Improve employee experience; Improve operational efficiency; Ensure expenses are allocated; Align expenses with goals; Support compliance with policies; Support compliance with requirements; Improve workplace programs; Improve workplace services; Improve office experience; Support successful rollout
Industry & Context.
Identify opportunities to improve; Identify cost-saving opportunities
Weekly travel to Palo Alto, Additional travel as needed, Physical lifting or moving
What They're Looking For.
Must Have
7+ years workplace operations, 7+ years facilities management, 7+ years hospitality, 7+ years office management, Experience managing multi-location organizations, Experience managing high-growth organizations, Manage budgets, Review invoices, Track expenses, Identify cost-saving opportunities, Excellent project management skills, Deliver workplace initiatives on time, Deliver workplace initiatives within budget, Stakeholder management skills, Influence cross-functional partners, Operate independently in fast-paced environment, Balance cost, quality, operational needs, Located within commutable distance of San Francisco, Work onsite in San Francisco, Weekly travel to Palo Alto office, Additional travel as needed, Regular onsite presence, Walking through office spaces, Standing for extended periods, Lifting or moving office supplies, Support event or facilities setup
Nice to Have
Bachelor's degree in Business Administration, Bachelor's degree in Facilities Management, Bachelor's degree in Operations Management, Equivalent practical experience
What You'll Do.
Support development of workplace programs
Support execution of workplace programs
Partner to create in-office experiences
Encourage collaboration
Encourage productivity
Help design office experience
Identify opportunities to improve workplace services
Identify opportunities to improve office usage
Identify opportunities to improve employee experience
Identify opportunities to improve operational efficiency
Promote culture of inclusion
Promote culture of hospitality
Promote culture of collaboration
Promote culture of productivity
Manage daily workplace operations
Support Palo Alto office operations
Oversee core workplace services
Partner with office leads
Maintain consistent quality standards
Maintain service standards
Maintain maintenance standards
Coordinate proactive maintenance
Coordinate space planning
Coordinate office repairs
Coordinate workplace improvement projects
Help implement standardized workplace programs
Help implement standardized workplace policies
Help implement standardized workplace practices
Manage workplace budgets
Prepare proposals for workplace initiatives
Maintain proposals for workplace initiatives
Evaluate vendor performance
Negotiate service improvements
Identify cost-saving opportunities
Ensure expenses are allocated
Align expenses with organizational goals
Partner to support health programs
Partner to support safety programs
Partner to support emergency preparedness programs
Coordinate emergency response planning
Coordinate employee communications
Coordinate office-specific readiness materials
Help ensure employees have access to safety information
Help ensure employees have access to emergency procedures
Help ensure employees have access to workplace resources
Support compliance with company policies
Support compliance with local workplace requirements
Build relationships with internal partners
Maintain relationships with internal partners
Communicate workplace updates
Communicate operational changes
Communicate office expectations
Gather employee feedback
Use feedback to improve workplace programs
Use feedback to improve workplace services
Use feedback to improve office experience
Influence stakeholders
Support successful rollout of workplace initiatives
How You'll Work.
Team & Collaboration
Partner with People; Partner with Finance; Partner with IT; Partner with Security; Partner with Legal; Partner with Events; Partner with Recruiting; Partner with local office stakeholders; Partner with business teams; Cross-functional partners
Communication Scope
Communicate updates; Communicate changes; Communicate expectations
Process & Methodology
Project management, Deliver initiatives on time, Deliver initiatives within budget
Full Job Description
We are looking for a Workplace Operations Specialist to lead day-to-day workplace operations for our San Francisco office and support our Palo Alto office through regular onsite presence. This role will help create a welcoming, productive, safe, and engaging office experience for employees, candidates, customers, and visitors. You will partner closely with People, Finance, IT, Security, Legal, Events, Recruiting, and local office stakeholders to ensure our workplace programs and services support employee connection, operational excellence, and the company’s broader talent strategy. Our Workplace team is responsible for creating office environments that feel human, energizing, inclusive, and thoughtfully designed. We set high standards for how people experience work every day and help ensure employees feel supported, connected, and motivated throughout their careers. ABOUT US Perplexity is a San Francisco based AI “answer engine” founded in 2022 and was created to rethink how people search for and consume information. Our mission is to democratize access to knowledge by providing fast, accurate, and transparently cited answers in natural language rather than long lists of links. We are guided by a vision of making information retrieval more conversational, trustworthy, and accessible to everyone. Perplexity has expanded from a web product into browser extensions, mobile apps, and a Pro offering while positioning itself as an AI‑native alternative to traditional search. WHAT YOU’LL DO WORKPLACE STRATEGY AND EMPLOYEE EXPERIENCE - Support the development and execution of workplace programs that align with company values, employee needs, and business priorities. - Partner with Events and People teams to create in-office experiences that encourage connection, collaboration, and productivity. - Help design a consistent and engaging office experience for local employees, visiting employees, candidates, customers, and guests. - Identify opportunities to improve workplace ser
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