payabl.
Financial Services
WorkplaceOperationsCoordinator
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Workplace Operations Coordinator at payabl.. Skills: Facilities management, Fleet coordination, Maintenance coordination. Perform routine inspections. Coordinate maintenance for building systems”
What You'll Achieve.
Ensure physical assets are maintained; Create a productive workplace; Create a well-maintained workplace; Ensure timely resolution of maintenance; Ensure timely resolution of logistical requirements
Industry & Context.
Problem-solving abilities; Identifying operational issues; Resolving operational issues
Mobility across facility, Occasional lifting of equipment, Occasional lifting of materials, Irregular hours
What They're Looking For.
Must Have
1-2 years experience in facilities management, 1-2 years experience in workplace operations, 1-2 years experience in fleet coordination, Basic understanding of building systems, Experience coordinating maintenance activities, Experience coordinating contractors, Experience coordinating suppliers, Experience coordinating landlords, Experience coordinating external service providers, Organizational skills, Time management skills, Ability to manage multiple tasks, Ability to manage competing priorities, Excellent communication skills, Excellent interpersonal skills, Ability to build effective working relationships, Problem-solving abilities, High attention to detail, Ability to maintain accurate records, Ability to maintain documentation, Ability to maintain operational trackers, Ability to manage multiple stakeholders, Ability to coordinate activities across teams, Proficient in Microsoft Office, Comfortable working with operational tracking tools, Comfortable working with operational tracking systems, Professional mindset, Service-oriented mindset, Commitment to maintaining a safe workplace, Commitment to maintaining an efficient workplace, Commitment to maintaining a well-functioning workplace
What You'll Do.
Perform routine inspections
Coordinate maintenance for building systems
Respond to maintenance requests
Coordinate with landlord
Supervise external contractors
Ensure compliance with health regulations
Ensure compliance with safety regulations
Ensure compliance with environmental regulations
Assist with office moves
Assist with furniture assembly
Assist with workplace setup requests
Support monitoring of building systems
Support coordination of building systems
Support monitoring of building alarms
Support coordination of building alarms
Support monitoring of building automation
Support coordination of building automation
Coordinate fleet administration
Liaise with external providers
Liaise with insurance companies
Liaise with suppliers
Maintain accurate fleet records
Maintain vehicle documentation
Maintain compliance tracking
Support employees with fleet queries
Support employees with vehicle allocations
Support onboarding of company vehicles
Support offboarding of company vehicles
Coordinate mileage tracking
Coordinate servicing requirements
Coordinate reporting of damages
Coordinate reporting of incidents
Conduct periodic vehicle audits
Collaborate with other departments
Identify opportunities to improve operational processes
Identify opportunities to improve safety
Identify opportunities to improve efficiency
How You'll Work.
Team & Collaboration
Collaborate with other departments; Coordinate activities across teams
Communication Scope
Interpersonal skills
Full Job Description
payabl. empowers businesses to grow through payments innovation and banking services. Our ambition is to expand our strong portfolio of global financial services we provide to businesses and make them all available in one place on our platform we call payabl.one. As a licensed financial company with principal membership with card schemes, we specialize in global payments and providing businesses with multi-currency accounts. **The role is about:** The purpose of this role is to support the efficient operation and upkeep of the company’s facilities and fleet by coordinating maintenance activities, addressing operational issues, and ensuring that all physical assets are maintained in a safe, functional, and cost-effective manner. The role serves as a key point of contact for facility-related matters, helping to create a productive and well-maintained workplace while ensuring timely resolution of maintenance and logistical requirements. **Location:** Limassol, Cyprus **Reporting Line:** Workplace Operations Lead **What you will do:** **Facilities Duties:** * Perform routine inspections and maintenance coordination for building systems, including plumbing, electrical, HVAC, and general repairs. * Respond promptly to maintenance requests from staff. * Coordinate with the landlord and supervise external contractors for specialized repairs and maintenance works. * Ensure compliance with health, safety, and environmental regulations. * Assist with office moves, furniture assembly, minor repairs, and workplace setup requests. * Support monitoring and coordination of building systems, alarms, and automation checks. **Fleet Management:** * Coordinate day-to-day fleet administration and liaise with external providers, garages, insurance companies, and suppliers on fleet-related matters. * Maintain accurate fleet records, vehicle documentation, compliance tracking, and reporting. * Support employees with fleet-related queries, vehicle allocations, and onboarding/offboarding of c
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