WorkplaceExperienceCoordinator

RRD provides marketing, packaging, print, and business services to the world’s most respected brands. The company’s proprietary technology, advanced data analytics, and expertise fuel organizational decision-making from strategy through execution, delivering sustainable solutions with the lowest possible environmental impact. Global organizations and regulated industries trust RRD to reduce complexity and drive audience connections across the entire customer journey. Position Summary The Workplace Experience Coordinator is the onsite leader of a hospitality-driven, client-ready environment, ensuring that every interaction, from arrival to departure, is seamless, polished, and white-glove. This role orchestrates front-of-house services, meeting support, and day-to-day operations to consistently deliver an elevated workplace experience. Key Responsibilities Reception & Client Experience * Support on-site reception specialist to always maintain front desk coverage and serve as the escalation point for reception services * Provide guidance and daily support to reception and hospitality team members * Greet and direct guests, ensuring a professional and welcoming first impression * Answer and route incoming calls and respond to general inquiries * Manage visitor check‑in, office access, and badge coordination in accordance with site procedures * Coordinate office seating and hoteling requests as applicable * Schedule and manage conference room bookings and respond to meeting room requests Hospitality & Meeting Support * Manage meeting room readiness and shared space presentation * Coordinate catering and hospitality services for meetings and events * Maintain conference rooms, pantries, and common areas in a clean, client‑ready condition * Provide escalation support for complex or high‑profile meetings * Provide backup support for hospitality services during peak periods or when coverage is needed Workplace Coordination & Operations Support * Support day‑to‑day coordinat