Hourglass Cosmetics
Retail
VisualMerchandisingOperationsExecutiveUKI&EMEA
“Visual Merchandising Operations Executive - UKI & EMEA at Hourglass Cosmetics. Review quotes. Raise purchase orders”
Industry & Context.
Problem-solving
Travel as needed
What They're Looking For.
Must Have
Organizational skills, Project coordination skills, Experience managing multiple workstreams, Experience managing timelines, Maintaining trackers, Maintaining documentation, Maintaining store lists, Maintaining instruction packs, Clear communicator, Professional communicator, Liaising with internal teams, Liaising with retailers, Liaising with field teams, Liaising with vendors, Operational understanding of Visual Merchandising, Operational understanding of Store Design execution, Seasonal updates, Shop-in-shop activity, Installations, Maintenance support, Budget-conscious, Experience raising POs, Experience tracking spends, Experience flagging variances, Adaptable team player, Practical approach to problem-solving, Willingness to travel
Nice to Have
Experience with beauty industry
What You'll Do.
Raise purchase orders
Flag under/overspend against budget
Maintain vendor and store distribution lists
Maintain vendor pricing grid
Maintain instruction libraries
Maintain block library
Distribute instruction packs
Distribute digital assets
Distribute assortments
Distribute installation schedules
Conduct post-launch store visits
Review regional store photos
Manage snagging and resolution tracking
Review installation reports
Ensure planogram compliance
Maintain seasonal photo archives
Produce post-launch reports
Gather key information
Collaborate with key stakeholders
Ensure projects remain aligned
Ensure projects remain on track
Ensure projects remain well communicated
Create central project folders
Manage central project folders
Create project timelines
Manage project timelines
Maintain budget trackers
Manage tester coordination
Manage hygiene coordination
Manage factice coordination
Create final installation reports
Distribute final installation reports
Oversee installations
Oversee merchandising execution
Produce snagging reports
Manage resolution through to completion
Review new secondary project requests
Confirm all timelines
Confirm all guidelines
Confirm all assortments
Confirm on-counter dates
Keep projects aligned
Keep projects on track
Keep projects clearly communicated
Create final installation reports
Distribute final installation reports
Coordinate on-site visits
Coordinate installation execution
Coordinate merchandising execution
Produce snagging reports
Manage resolution through to completion
Manage full repair and maintenance lifecycle
Order replacement factices
Order replacement fixture components
Own maintenance briefing process
Ensure Asana compliance
Provide regular status reporting
Maintain maintenance guidelines
Distribute maintenance guidelines
Maintain onboarding packs
Distribute onboarding packs
Conduct quarterly store audits
Ensure safety compliance
Ensure fixture standards
Maintain maintenance trackers
Maintain contact trackers
Ensure all executions align with brand guidelines
Ensure all executions align with quality standards
Conduct ongoing store audits
Conduct photo reporting
Conduct consistency checks
Propose fixture improvements
Propose fixture upgrades
Maintain accurate store distribution lists
Maintain in/out lists
Attend new store openings
Oversee merchandising at new openings
Oversee installation quality at new openings
Oversee snagging at new openings
Complete monthly store visits
Engage with in-store teams
Maintain digital screen databases
Maintain lightbox databases
Maintain bespoke fixture databases
Maintain accurate budget tracking
Monitor budgeted versus actual spend
Report variances to leadership
Provide timely updates on budget overages
Provide timely updates on budget savings
How You'll Work.
Team & Collaboration
Cross-functional teams; Global teams; Regional teams; Field teams; Internal teams; Retailers; Vendors
Communication Scope
Clear communicator; Professional communicator
Process & Methodology
Milestone tracking, Timeline management
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