Staffing for Doctors
Healthcare
VirtualMedSpaCareCoordinator&MarketingSupportSpecialist
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Virtual MedSpa Care Coordinator & Marketing Support Specialist at Staffing for Doctors. Skills: Medical spa operations, Sales conversion, Digital marketing. Command phone lines. Optimize lead pipeline”
What You'll Achieve.
Convert consultations to appointments; Maximize treatment room utilization; Drive organic traffic; Ensure swift payment collection
Industry & Context.
What They're Looking For.
Must Have
1-2+ years medical spa experience, Fluent GLP-1 knowledge, Fluent neurotoxin knowledge, Fluent aesthetic treatments knowledge, Jane EHR operational experience, Growth99 operational experience, GoHighLevel operational experience, Flawless English skills, Professional phone presence
What You'll Do.
Optimize lead pipeline
Convert consultations
Answer guest questions
Optimize appointment grids
Collaborate on marketing
Drive organic traffic
Execute billing cycles
How You'll Work.
Team & Collaboration
Internal marketing team
Communication Scope
Verbal English; Written English
Full Job Description
We are seeking a highly polished, energetic, and experienced **Virtual MedSpa Care Coordinator & Marketing Support Specialist** to manage the digital front-end of a premium medical spa. This is an elite, client-facing role that requires a rare combination of clinical administration, high-touch sales conversion, and social media marketing savvy. You will serve as the primary brand ambassador for our practice, handling luxury customer service, multi-provider scheduling, and digital marketing lead pipelines. Because you will be consulting with clients regarding elective procedures, **prior hands-on medical spa or aesthetic clinic experience is an absolute, non-negotiable requirement. ** You must bring an fluent, working knowledge of advanced wellness and cosmetic therapies—specifically GLP-1 medical weight loss protocols, neurotoxins, and premium skin rejuvenation treatments—allowing you to confidently close leads and handle high-tier billing workflows independently. **Core Responsibilities: Concierge Guest Services & Lead Conversion** * **Inbound/Outbound Phone Excellence:** Command the phone lines with a warm, sophisticated, and polished tone, delivering a luxury-hospitality guest experience on every call. * **Lead Pipeline Optimization:** Take ownership of our **Growth99 / GoHighLevel CRM** pipelines, rapidly following up on digital marketing leads to convert consultations into booked clinic appointments. * **Aesthetic Consultation Support:** Answer guest questions regarding pre- and post-care instructions, pricing, and treatment longevity for neurotoxins and dermal fillers. * **Dynamic Calendar Management:** Optimize appointment grids inside **Jane EHR** across multiple aesthetic injectors and medical providers, maximizing treatment room utilization. **Social Media & Growth Marketing Augmentation** * **Marketing Support:** Collaborate directly with our internal team to augment current social media marketing efforts, helping to drive organic traffic and inbound dire
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