Pavago
Staffing and Recruiting
VirtualAssistant(VA)
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optimal for Entry candidates.
“Virtual Assistant (VA) at Pavago. Skills: Administrative Support, Scheduling, Communication, Data Management, Organization. Manage calendars and schedule meetings. Draft and send emails, memos, and documents”
What You'll Achieve.
Tasks completed accurately and on time; No missed meetings or scheduling conflicts; Clean, organized files and records; Fast and professional communication; Client feels supported and in control; Daily operations run smoothly and nothing falls through the cracks; Task accuracy and on-time completion; Calendar and inbox efficiency; Client satisfaction and feedback; Organization and cleanliness of records; Responsiveness during working hours
Industry & Context.
What They're Looking For.
Must Have
1–2 years of Virtual Assistant experience, 1–2 years of Administrative support, 1–2 years of Remote operations roles, Ability to work independently, Reliable internet and remote setup
Nice to Have
Experience with CRMs: HubSpot, Salesforce, Zoho CRM, Familiarity with bookkeeping tools: QuickBooks, Xero, Experience supporting Startups, Experience supporting Entrepreneurs, Experience supporting Remote teams, Ability to handle multiple clients or executives
What You'll Do.
Manage calendars and schedule meetings
Draft and send emails
Prepare meeting notes and track follow-ups
Maintain records in spreadsheets
Prepare reports and summaries for client review
Conduct online research
Compile findings into clear summaries or presentations
Support ad hoc tasks and small projects
Respond to basic client inquiries or route to the right team
Communicate with vendors and follow up on outstanding tasks
Assist with invoicing and expense tracking
Support light bookkeeping
How You'll Work.
Team & Collaboration
Cross-functional coordination; Communicate with vendors; Ensure smooth coordination across stakeholders; Respond to basic client inquiries or route to the right team
Communication Scope
Written communicator; Verbal communicator; Fast and professional communication
Process & Methodology
Project support, Update project tools
Full Job Description
### **Virtual Assistant (VA) – Remote | Admin Support, CRM, Scheduling | U.S. Hours** **Position Type:** Full-Time, Remote **Working Hours:** U.S. Client Business Hours ### **About the Role** We’re hiring a **Virtual Assistant (VA)** to provide dependable, high-quality administrative and operational support. This role is ideal for someone who is **organized, proactive, and tech-savvy** , capable of handling multiple tasks across scheduling, communication, data management, and project support. If you’re someone who enjoys keeping things organized, moving, and under control — this role is for you. ### **What You’ll Own** ### **Administrative Support** * Manage calendars and schedule meetings using: * Google Calendar * Microsoft Outlook * Draft and send emails, memos, and documents * Prepare meeting notes and track follow-ups ### **Data & Document Management** * Maintain records in spreadsheets, CRMs, and project tools * Organize files using: * Google Drive * Dropbox * Microsoft SharePoint * Prepare reports and summaries for client review ### **Research & Task Execution** * Conduct online research (competitors, vendors, market insights) * Compile findings into clear summaries or presentations * Support ad hoc tasks and small projects ### **Customer & Vendor Support** * Respond to basic client inquiries or route to the right team * Communicate with vendors and follow up on outstanding tasks * Ensure smooth coordination across stakeholders ### **Operations & Project Support** * Assist with invoicing and expense tracking * Support light bookkeeping (if required) * Update project tools such as: * Asana * Trello * Notion * Monday.com ### **What Success Looks Like** * Tasks completed accurately and on time * No missed meetings or scheduling conflicts * Clean, organized files and records * Fast and professional communication * Client feels supported and in control ### **What Makes You a Strong Fit** * Highly organized and detail-oriented * Strong communicator (written + verba
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