Pavago
Staffing and Recruiting
VirtualAssistant(ExecutiveSupport/CRM/Operations)–Remote
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optimal for Entry candidates.
“Virtual Assistant (Executive Support / CRM / Operations) – Remote at Pavago. Skills: Operations Support, CRM Management, Communication Support. Manage calendars, schedule meetings. Organize inboxes, respond to emails”
What You'll Achieve.
Tasks completed accurately and on time; Zero missed meetings or scheduling errors; Fast and professional communication response times; Organized and up-to-date records; Positive feedback from clients and stakeholders
Industry & Context.
Reliable internet, Ability to work independently
What They're Looking For.
Must Have
1–2 years of Virtual Assistant, admin, or operations support experience, Microsoft Office / Google Workspace, Excellent written and verbal communication skills, time management and organizational ability, Reliable internet and ability to work independently
Nice to Have
HubSpot / Salesforce / Zoho, QuickBooks, Xero, Founders, Startups, Remote teams, Handling multiple clients or executives simultaneously
What You'll Do.
Draft professional communication
Prepare meeting notes
Maintain records in Google Sheets
Maintain records in Microsoft Excel
Maintain records in CRMs
Organize files across Google Drive
Organize files across Dropbox
Organize files across Microsoft SharePoint
Conduct research on competitors
Conduct research on vendors
Conduct research on market insights
Compile research findings
Support ad hoc requests
Respond to client inquiries
Follow up with vendors
Assist with invoicing
Assist with expense tracking
Maintain project trackers
How You'll Work.
Team & Collaboration
Coordinate across time zones; Ensure clear, timely communication across stakeholders
Communication Scope
Excellent written and verbal communication skills; Communicate clearly and professionally
Process & Methodology
Maintain project trackers
Full Job Description
### **Virtual Assistant (Executive Support / CRM / Operations) – Remote** **Position Type:** Full-Time, Remote **Working Hours:** U.S. Business Hours (flexible based on client needs) ### **About the Role** We’re hiring a **Virtual Assistant (VA)** to support daily operations, communication, and execution across multiple business functions. This is not a passive admin role. You’ll act as a **reliable execution partner** , ensuring tasks are completed on time, communication stays organized, and nothing falls through the cracks. If you’re highly organized, proactive, and comfortable handling multiple responsibilities — this role fits you well. ### **What You’ll Own** ### **Calendar, Inbox & Admin Management (Core)** * Manage calendars, schedule meetings, and coordinate across time zones * Organize inboxes, respond to emails, and flag priorities * Draft professional communication (emails, memos, documents) * Prepare meeting notes and track follow-ups ### **Data & System Management** * Maintain records in: * Google Sheets * Microsoft Excel * CRMs like HubSpot / Salesforce * Keep data accurate, updated, and well-structured * Organize files across: * Google Drive * Dropbox * Microsoft SharePoint ### **Research & Task Execution** * Conduct research on: * Competitors * Vendors * Market insights * Compile findings into structured summaries or presentations * Support ad hoc requests and small projects ### **Client, Vendor & Communication Support** * Respond to client inquiries or route them appropriately * Follow up with vendors and track outstanding items * Ensure clear, timely communication across stakeholders ### **Operations & Project Support** * Assist with: * Invoicing and expense tracking * Light bookkeeping (if required) * Maintain project trackers in: * Asana * Trello * Notion * Monday.com * Keep workflows organized and updated ### **What Makes You a Strong Fit** * You are highly organized and detail-oriented * You take initiative without being asked * You communicate
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