Pavago
Staffing and Recruiting
VirtualAssistant
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Virtual Assistant at Pavago. Skills: Administrative support, Scheduling, Data management, Communication. Manage calendars. Schedule meetings”
What You'll Achieve.
Tasks completed accurately and on time; No missed meetings; No scheduling conflicts; Clean organized files; Clean organized records; Fast professional communication; Client feels supported; Client feels in control; Daily operations run smoothly; Nothing falls through the cracks
Industry & Context.
Remote setup
What They're Looking For.
Must Have
1-2 years Virtual Assistant experience, 1-2 years Administrative support, 1-2 years Remote operations roles, Proficiency in Google Workspace, Proficiency in Microsoft Office, Time management and organization, Ability to work independently, Reliable internet and remote setup
Nice to Have
Experience with CRMs, Experience with HubSpot, Experience with Salesforce, Experience with Zoho CRM, Familiarity with bookkeeping tools, Experience with QuickBooks, Experience with Xero, Experience supporting Startups, Experience supporting Entrepreneurs, Experience supporting Remote teams, Ability to handle multiple clients, Ability to handle multiple executives
What You'll Do.
Prepare meeting notes
Conduct online research
Compile research findings
Support small projects
Respond to client inquiries
Route client inquiries
Communicate with vendors
Follow up on vendor tasks
Assist with invoicing
Assist with expense tracking
Support light bookkeeping
How You'll Work.
Team & Collaboration
Cross-functional coordination; Stakeholder coordination
Communication Scope
Written communication; Verbal communication
Process & Methodology
Project support
Full Job Description
### **Virtual Assistant (VA) – Remote | Admin Support, CRM, Scheduling | U.S. Hours** **Position Type:** Full-Time, Remote **Working Hours:** U.S. Client Business Hours ### **About the Role** We’re hiring a **Virtual Assistant (VA)** to provide dependable, high-quality administrative and operational support. This role is ideal for someone who is **organized, proactive, and tech-savvy** , capable of handling multiple tasks across scheduling, communication, data management, and project support. If you’re someone who enjoys keeping things organized, moving, and under control — this role is for you. ### **What You’ll Own** ### **Administrative Support** * Manage calendars and schedule meetings using: * Google Calendar * Microsoft Outlook * Draft and send emails, memos, and documents * Prepare meeting notes and track follow-ups ### **Data & Document Management** * Maintain records in spreadsheets, CRMs, and project tools * Organize files using: * Google Drive * Dropbox * Microsoft SharePoint * Prepare reports and summaries for client review ### **Research & Task Execution** * Conduct online research (competitors, vendors, market insights) * Compile findings into clear summaries or presentations * Support ad hoc tasks and small projects ### **Customer & Vendor Support** * Respond to basic client inquiries or route to the right team * Communicate with vendors and follow up on outstanding tasks * Ensure smooth coordination across stakeholders ### **Operations & Project Support** * Assist with invoicing and expense tracking * Support light bookkeeping (if required) * Update project tools such as: * Asana * Trello * Notion * Monday.com ### **What Success Looks Like** * Tasks completed accurately and on time * No missed meetings or scheduling conflicts * Clean, organized files and records * Fast and professional communication * Client feels supported and in control ### **What Makes You a Strong Fit** * Highly organized and detail-oriented * Strong communicator (written + verba
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