HireHawk
Construction
VirtualAdminstrativeAssistant(Remote)
“Virtual Adminstrative Assistant (Remote) at HireHawk. Skills: Calendar Management, Appointment Scheduling, Client Communication, Follow-up System. Keep owner and sales team’s calendars clean, accurate, and optimized. Schedule appointments end-to-end”
What You'll Achieve.
reduce the operational and scheduling burden on leadership; keep work moving without bottlenecks; save leadership time
Industry & Context.
What They're Looking For.
Must Have
Bilingual fluency in English and Spanish (verbal and written), 1+ years of experience as a Virtual Assistant, Administrative Assistant, Executive Assistant, or Operations Coordinator, Proven calendar management and appointment scheduling experience (high volume and frequent changes), Confidence and professionalism speaking with clients over the phone (clear, calm, and service-oriented), written communication skills (you can write messages that are concise, accurate, and client-ready), Ability to work autonomously and deliver high-quality work without constant check-ins (strong ownership and follow-through)
Nice to Have
Experience supporting a founder/executive or a small sales-driven, client-facing team, Familiarity with CRMs or sales support workflows (updating records, tracking follow-ups, keeping pipeline notes clean), Experience coordinating across multiple stakeholders or departments in a remote setting, Exposure to consulting, engineering, construction, or professional services environments
What You'll Do.
Keep owner and sales team’s calendars clean
Schedule appointments end-to-end
Serve as a professional first point of contact for clients
Support sales team with research
Create and maintain a dependable follow-up system
Coordinate across stakeholders
Keep information organized across tools
Spot gaps and proactively suggest improvements
How You'll Work.
Team & Collaboration
Coordinate across stakeholders (owner, sales team, clients, and any internal partners)
Communication Scope
Bilingual fluency in English and Spanish (verbal and written); Confidence and professionalism speaking with clients over the phone; written communication skills
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