Aristo Sourcing
healthcare
VirtualAdministration&BookkeepingAssistant
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Virtual Administration & Bookkeeping Assistant at Aristo Sourcing. Skills: administration, bookkeeping, systems management, communication, finance software. Manage daily email inboxes and respond promptly to clients and staff. Organise and maintain login details, folders, documents, and expense systems”
What You'll Achieve.
Emails managed efficiently and professionally; Financial records and invoices accurate and up to date; Staff and operational documents prepared weekly; Payments tracked properly with clear cashflow visibility; Supplies and admin systems running smoothly; Leadership team confident that operations are organised behind the scenes
Industry & Context.
solution-focused
What They're Looking For.
Must Have
highly organised, detail-oriented, proactive, in administration and systems management, Comfortable using bookkeeping and finance software, Excellent at communication and email management, Proactive, independent, and reliable, Trustworthy and professional, Skilled at multitasking and prioritising tasks, Confident working remotely, in spoken and written English, Comfortable with regular communication via WhatsApp voice notes, Positive, solution-focused, and adaptable
Nice to Have
Xero, Stripe, Clinko, Google Drive & Google Docs, Microsoft Office, Virtual administration roles, Bookkeeping or accounts administration, Healthcare, clinic, or service-based businesses
What You'll Do.
Manage daily email inboxes and respond promptly to clients and staff
Organise and maintain login details
Book or amend appointments in Clinko
Send receipts to clients in a timely manner
Prepare weekly staff update documents and individual clinician reports
Support ordering of supplies and one-off purchases online
Maintain organised systems for company administration and documentation
Manage daily bookkeeping updates in Xero
Track incoming and outgoing income
Update daily cashflow waterfall reports
Raise and send corporate and podcast invoices
Monitor payments via Stripe and bank accounts
Follow up on outstanding invoices and ensure payments are tracked
Keep financial records accurate and organised
Prepare monthly corporate statistics and reports
Assist with smooth day-to-day operations across the company
Support the management team with administrative tasks
Identify opportunities to improve systems
Communicate professionally with clients
and external partners
How You'll Work.
Team & Collaboration
Communicate professionally with clients, staff, and external partners; Support the management team with administrative tasks; regular updates and daily team communication
Communication Scope
Excellent at communication and email management; in spoken and written English; Comfortable with regular communication via WhatsApp voice notes; Communicate professionally with clients, staff, and external partners
Full Job Description
Our client Ireland is a fast-growing physiotherapy and performance business dedicated to delivering exceptional patient care, professional service, and outstanding client experiences. They are seeking a highly organised, detail-oriented, and proactive **Virtual Administration & Bookkeeping Assistant** to support our daily operations and help the business run smoothly behind the scenes. This role is perfect for someone who thrives on organisation, systems, communication, and bookkeeping, and who enjoys contributing to the success of a dynamic healthcare business. ### Role Overview As our Virtual Administration & Bookkeeping Assistant, you will play a key role in ensuring the smooth running of administration, finance, communication, and operational systems. You’ll help keep the business organised, manage invoices and payments, maintain communication channels, support staff administration, and assist the leadership team with daily operational tasks. This is a **remote role** with flexible working hours, offering the opportunity to grow alongside a fast-moving healthcare company. **Requirements** ### Key Responsibilities ### Administration * Manage daily email inboxes and respond promptly to clients and staff * Organise and maintain login details, folders, documents, and expense systems * Book or amend appointments in **Clinko** * Send receipts to clients in a timely manner * Prepare weekly staff update documents and individual clinician reports * Support ordering of supplies and one-off purchases online * Maintain organised systems for company administration and documentation ### Bookkeeping & Finance * Manage daily bookkeeping updates in **Xero** * Track incoming and outgoing income * Update daily cashflow waterfall reports * Raise and send corporate and podcast invoices * Monitor payments via **Stripe** and bank accounts * Follow up on outstanding invoices and ensure payments are tracked * Keep financial records accurate and organised * Prepare monthly corporate stat
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