Hellas Gold S. A.
mining
TravelCoordinator&OfficeAssistant
“Travel Coordinator & Office Assistant at Hellas Gold S. A.. Skills: Travel coordination, Office administration, Vendor negotiation, Logistics management, Communication. Coordinate, supervise and implement every aspect of both international and domestic travel arrangements for employees, executives, consultants, guests and groups including airfare, hotel, and transportation bookings.. Research on optimal travel alternatives.”
Industry & Context.
Customer service orientation and problem-solving skills.
Provide support to high level travelers during their trips when requested.
What They're Looking For.
Must Have
Certificate in English of B2 level (a high intermediate level)., Proficient in Microsoft Office and ‘back-office’ software., Administrative experience in supporting teams, individual or organization., Excellent communication and interpersonal skills., organizational and time management abilities., Attention to detail and accuracy in booking travel arrangements., Customer service orientation and problem-solving skills., Knowledge in using travel booking software and technology., Flexibility and adaptability to changing travel plans and schedules., Excellent level of organization, ability to understand complicated logistical information and high attention to detail., Communicate with employees, supervisors and travel agencies with professionalism, clarity and accuracy, delivering travel arrangements quickly., Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.
Nice to Have
Diploma or bachelor’s degree is preferred., Experience with coordinating travel arrangements would be appreciated.
What You'll Do.
supervise and implement every aspect of both international and domestic travel arrangements for employees
guests and groups including airfare
and transportation bookings.
Research on optimal travel alternatives.
Create detailed itineraries for all travel arrangements and communicate travel details and changes (travel packages) with employees
guests and individually to the group members.
Assist with any requested change quickly.
Negotiate rates with vendors to ensure cost-effective travel solutions.
Work closely with Administration Supervisor and travelers to provide optimal travel options that meet financial considerations and project needs.
Liaises with Finance and Legal to finalize hotel contracts.
and Treasury teams with issues or changes involving travel expenses.
Ensure compliance with travel policies and procedures.
Provide support to high level travelers during their trips when requested.
Maintain accurate travel calendar
travel records and reports.
Ensure to compare invoices with genuine travel transactions to validate every charge and forward it to each department assistant.
Answer guests' and employees' questions.
Provides administrative support to the Administration Supervisor and ensures efficient office operations.
forward and screens phone calls
schedule and coordinates appointments
including registration as necessary.
Coordinates logistics for meetings
including room setup and catering.
Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.
Greets visitors with a positive
helpful attitude and assists in finding their way around the office.
How You'll Work.
Team & Collaboration
Work closely with Administration Supervisor and travelers to provide optimal travel options that meet financial considerations and project needs.; Liaises with Finance and Legal to finalize hotel contracts.; Assist Accounting, Finance, Tax, and Treasury teams with issues or changes involving travel expenses.; Communicate with employees, supervisors and travel agencies with professionalism, clarity and accuracy, delivering travel arrangements quickly.
Communication Scope
Excellent communication and interpersonal skills.; Communicate with employees, supervisors and travel agencies with professionalism, clarity and accuracy, delivering travel arrangements quickly.
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