Company
Real Estate
TransactionClosingSupport,Analyst
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Transaction Closing Support, Analyst. Skills: Transaction support, Administrative workflows, Data accuracy, Cross-functional communication. Manage administrative workflows. Maintain data accuracy”
What You'll Achieve.
Ensure transaction completeness; Support seamless transaction flow; Support backlog reduction
Industry & Context.
Problem-solving; Troubleshooting
What They're Looking For.
Must Have
Bilingual proficiency in English and French, Organizational skills, Comfort working in structured, detail-driven operational environments, Ability to manage high volumes of transactional data accurately, Comfortable working in fast-paced environments, Ability to work independently, Ability to remain highly collaborative in a team setting, Problem-solving skills, Ability to follow structured processes, Ability to identify issues proactively, Tech-savvy, Ability to learn and navigate multiple digital platforms quickly, Reliable, Organized, Capable of maintaining confidentiality, Capable of maintaining data integrity, Multitasking skills, Ability to prioritize effectively under pressure
Nice to Have
High school diploma or equivalent post-secondary education, 1–3+ years of experience in administrative support, 1–3+ years of experience in operations, 1–3+ years of experience in real estate, 1–3+ years of experience in transaction coordination, Experience working with CRM systems, Experience working with transaction management systems, Experience working with document processing systems, Experience with eZmax, Experience with Skyslope, Experience with similar tools
What You'll Do.
Manage administrative workflows
Maintain data accuracy
Ensure smooth communication across agents
Assist transaction and closing teams with administrative tasks
Assist transaction and closing teams with operational tasks
Assist transaction and closing teams with documentation-related tasks
Monitor incoming emails
Prioritize incoming emails
Respond to incoming emails
Monitor internal requests
Prioritize internal requests
Respond to internal requests
Follow up with agents
Follow up with notaries
Follow up with external stakeholders
Obtain missing documentation
Ensure transaction completeness
Maintain transaction tracking systems
Update transaction tracking systems
Maintain spreadsheets
Maintain internal databases
Update internal databases
Support system management
Assist with deposit verification
Assist with file preparation
Assist with pre-payout processing activities
Ensure clear communication across all stakeholders
Ensure professional communication across all stakeholders
Support seamless transaction flow
Help manage workload distribution
Support backlog reduction during peak operational periods
Contribute to maintaining organized transaction records
Contribute to maintaining compliant transaction records
Contribute to maintaining audit-ready transaction records
Participate in additional administrative tasks
Participate in additional operational tasks
Support technology adoption
Assist with platform usage
Assist with troubleshooting
Assist with agent enablement
Contribute to training initiatives
Contribute to knowledge sharing related to systems
Contribute to knowledge sharing related to transaction processes
Provide feedback on system usability
Provide feedback on operational challenges
How You'll Work.
Team & Collaboration
Internal departments; Agents; Clients; Notaries; External stakeholders; Team setting
Communication Scope
Written communication; Verbal communication; Professional communication
Full Job Description
## Accountabilities In this role, you will support the transaction and closing teams by managing administrative workflows, maintaining data accuracy, and ensuring smooth communication across agents, clients, and internal departments. Assist transaction and closing teams with administrative, operational, and documentation-related tasks. Monitor, prioritize, and respond to incoming emails and internal requests in a timely and professional manner. Follow up with agents, notaries, and external stakeholders to obtain missing documentation and ensure transaction completeness. Maintain and update transaction tracking systems, spreadsheets, and internal databases with high accuracy. Support data entry and system management using platforms such as eZmax, BrokerWolf, Skyslope, and BackOffice. Assist with deposit verification, file preparation, and pre-payout processing activities. Ensure clear, professional communication across all stakeholders to support seamless transaction flow. Help manage workload distribution and support backlog reduction during peak operational periods. Contribute to maintaining organized, compliant, and audit-ready transaction records. Participate in additional administrative and operational tasks as required. Support technology adoption by assisting with platform usage, troubleshooting, and agent enablement. Contribute to training initiatives and knowledge sharing related to systems and transaction processes. Provide feedback on system usability and operational challenges to support continuous improvement. Requirements: This role requires strong organizational skills, bilingual communication ability, and comfort working in structured, detail-driven operational environments with multiple systems and deadlines. Bilingual proficiency in English and French (written and spoken) is required. High school diploma or equivalent experience; post-secondary education is an asset. 1–3+ years of experience in administrative support, operations, real estate, or tra
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