Sotheby's
TemporaryLogisticsCoordinator
“Temporary Logistics Coordinator at Sotheby's. Skills: logistics coordination, registrar-adjacent responsibilities, property tracking, property intake, condition verification, scheduling. support the movement, intake, and tracking of property across our three New York sites. assist with loop truck scheduling”
What You'll Achieve.
maintaining the accuracy, condition, and timely handling of property throughout its exhibition lifecycle; ensure clear handoffs and status updates; meet shifting priorities and deadlines; ensure audit readiness; promoting operational flexibility and a team-first mindset
Industry & Context.
solutions-driven
Flexibility to work overtime and weekends as required
What They're Looking For.
Must Have
1–3 years of experience in logistics, registrar support, or collections management in an art, gallery, or museum setting, understanding of art handling, condition reporting, and inventory tracking, Highly organized with excellent record-keeping and communication skills, Comfortable working across multiple sites with shifting priorities, Collaborative, team-oriented, and solutions-driven
Nice to Have
Experience with inventory databases and internal scheduling systems preferred
What You'll Do.
and tracking of property across our three New York sites
assist with loop truck scheduling
coordinate property transfers for exhibitions and Private Sale
perform property intake and “lite” condition verification
Maintain detailed records of all property transferring from LIC and York Avenue to the Breuer for exhibitions and Private Sale appointments.
and documentation to ensure accuracy and accountability.
Coordinate return transfers following exhibitions
reconciling paperwork and ensuring safe repackaging.
Ensure works are handled according to Sotheby’s safety and security protocols.
Support Art Handlers and Project Leads with information
and updated schedules.
Conduct “lite” condition verification upon arrival of works at the Breuer or York Avenue.
pre-existing conditions
and accuracy of shipping documentation.
Photograph incoming works and maintain visual condition records in internal systems.
Collaborate with the Registrar and Inventory teams to reconcile discrepancies and ensure audit readiness.
Cross-train in other Logistics areas and provide support across Registrar functions as needed
Assist the Logistics Manager in scheduling Sotheby’s loop truck for ad hoc and sale-specific transfers between LIC
Ensure proper documentation
and communication of all scheduled transfers.
Monitor delivery timelines and escalate delays or conflicts as needed.
How You'll Work.
Team & Collaboration
Collaborate with cross-departmental teams to support pre-sale activities across multiple locations; Collaborate with the Registrar and Inventory teams to reconcile discrepancies; Cross-train in other Logistics areas and provide support across Registrar functions as needed, promoting operational flexibility and a team-first mindset.
Communication Scope
excellent communication skills
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