Nebius
TeamAssistant-EnterpriseTechnologies
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Team Assistant - Enterprise Technologies at Nebius. Skills: Executive and team support, Team coordination and communication, Calendar and scheduling management, Event planning and logistics, Administrative and financial support, Travel coordination, Operational support. Provide direct support to the CIO and selected leaders within Enterprise Technologies. Help manage day-to-day coordination for the CIO Office and support smooth execution across leadership activities”
What You'll Achieve.
The CIO and supported leaders are well organized and able to focus on priorities; Calendars, meetings, travel, and logistics are managed smoothly and with minimal friction; Team coordination processes run reliably and with minimal prompting; Administrative and finance workflows are completed accurately and on time; Internal coordination across Enterprise Technologies and business partners is efficient and dependable; Stakeholders experience the role as trusted, thoughtful, proactive, and highly reliable
Industry & Context.
solve problems with minimal supervision
What They're Looking For.
Must Have
Experience in an administrative, team assistant, executive assistant, or operations support role, organizational skills and excellent attention to detail, Proven ability to support senior stakeholders and manage competing priorities, High level of discretion and professionalism when handling sensitive information, communication skills, both written and verbal, A proactive, service-oriented mindset with follow-through, Comfort working across calendars, travel booking, finance and administrative processes, and collaboration tools, Ability to work independently, anticipate needs, and solve problems with minimal supervision, Confidence working in a fast-moving environment and across multiple teams
What You'll Do.
Provide direct support to the CIO and selected leaders within Enterprise Technologies
Help manage day-to-day coordination for the CIO Office and support smooth execution across leadership activities
Support recurring leadership team processes and help coordinate across stakeholders inside and outside Enterprise Technologies
Help drive follow-through on operational and administrative tasks across the team
Coordinate the preparation and distribution of the monthly team digest
Gather inputs and updates from team leads
ensure consistency across contributions
and follow up proactively to keep deadlines on track
Support internal communication and coordination across the leadership team and key stakeholders
Help ensure team processes move forward in a timely and well-organized way
Manage and optimize calendars for the CIO and selected leaders
ensuring effective prioritization and efficient use of time
and coordinate across internal and external stakeholders
Arrange guest invitations and support meetings with vendors and partners
Handle scheduling matters with discretion
and attention to confidentiality
Organize team events such as offsites
Manage end-to-end logistics including venue research
and participant communication
Ensure smooth execution of events and provide on-site support where needed
Process invoices and support payment-related workflows
Create and manage ZIP requests or other relevant internal purchasing and finance processes
Support expense submission and approval workflows
Track administrative items to completion and ensure nothing falls through the cracks
Book and coordinate travel for the CIO
and team activities as needed
including itineraries
and related logistics
Ensure travel arrangements are efficient
and aligned with internal processes and budgets
Support day-to-day operations across the Enterprise Technologies team
Work closely with internal business partners and cross-functional teams to coordinate activities and keep processes moving
Assist with documentation
and follow-up for recurring operational processes
Help maintain organized team materials and information needed for smooth execution
How You'll Work.
Team & Collaboration
work closely with internal business partners and cross-functional teams to coordinate activities and keep processes moving; coordinate across internal and external stakeholders; support internal communication and coordination across the leadership team and key stakeholders; coordinate across stakeholders inside and outside Enterprise Technologies
Communication Scope
communication skills, both written and verbal
Full Job Description
About Nebius: Nebius is leading a new era in cloud infrastructure for the global AI economy. We are building a full-stack AI cloud platform that supports developers and enterprises from data and model training through to production deployment, without the cost and complexity of building large in-house AI/ML infrastructure. Built by engineers, for engineers. From large-scale GPU orchestration to inference optimization, we own the hard problems across compute, storage, networking and applied AI. Listed on Nasdaq (NBIS) and headquartered in Amsterdam, we have a global footprint with R&D hubs across Europe, the UK, North America and Israel. Our team of 1,500+ includes hundreds of engineers with deep expertise across hardware, software and AI R& D. The role: We are looking for a highly organized, proactive and discreet Team Assistant to join the CIO Office and support the CIO and leaders within the Enterprise Technologies organization. This role combines executive support, team coordination and operational administration to help the team run smoothly and efficiently. The right person will be able to manage calendars and logistics with a high degree of confidentiality and sound judgment, while also supporting travel coordination, events, team processes, and day-to-day Enterprise Technologies operations. This role will work closely with internal business partners and cross-functional stakeholders to help ensure effective execution across the team. It is well suited to someone who enjoys creating order, staying one step ahead, and helping leaders and teams focus on the highest-value work. What you will do: Executive and team support Provide direct support to the CIO and selected leaders within Enterprise Technologies Help manage day-to-day coordination for the CIO Office and support smooth execution across leadership activities Support recurring leadership team processes and help coordinate across stakeholders inside and outside Enterprise Technologies Help drive follow-thr
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