Helsing
defence
TeamAssistant
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Team Assistant at Helsing. Skills: Process management, Cross-functional coordination, Vendor/stakeholder management, Operational metrics, Resource planning, Continuous improvement, Administration, Workplace coordination, Travel management, Event planning, Financial compliance, Communication, Organization. Act as the primary point of contact for the team. Manage communications with internal departments, external stakeholders, and service providers”
Industry & Context.
What They're Looking For.
Must Have
Excellence in written and verbal communication, Proven ability to engage effectively with senior officials across private and public sectors, Ability to prioritize tasks effectively and maintain structure in a fast-paced environment, Ability to adapt flexibly to daily operational requirements, High degree of professional judgment, reliability, and absolute discretion when handling sensitive information, Command of standard administrative software, including MS Office and Outlook, Fluency and professionalism in both German and English, written and spoken, Competency in administration, workplace coordination, or similar support functions
Nice to Have
Proficiency using SAP Concur or similar expense management systems, Established competencies in advanced travel management and comprehensive event planning, Understanding of operational rhythms within high-growth or technology environments
What You'll Do.
Act as the primary point of contact for the team
Manage communications with internal departments
external stakeholders
and service providers
Manage complex agendas and resolve schedule conflicts proactively
Organise comprehensive domestic and international travel itineraries
Process travel expense reports and manage general team expenses accurately
Coordinate meetings and correspond confidently with senior external officials and internal executive leadership
Filter and prioritise incoming requests
directing critical communications to the appropriate channels efficiently
How You'll Work.
Team & Collaboration
Enhance collaboration with senior external officials; Manage communications with internal departments, external stakeholders, and service providers; Coordinate meetings and correspond confidently with senior external officials across business and government sectors, as well as internal executive leadership
Communication Scope
Excellence in written and verbal communication; Engage effectively with senior officials across private and public sectors; Communicate fluently and professionally in both German and English, written and spoken
Full Job Description
Who we are Helsing is a defence AI company. Our mission is to protect our democracies. We aim to achieve technological leadership, so that open societies can continue to make sovereign decisions and control their ethical standards. As democracies, we believe we have a special responsibility to be thoughtful about the development and deployment of powerful technologies like AI. We take this responsibility seriously. We are an ambitious and committed team of engineers, AI specialists and customer-facing programme managers. We are looking for mission-driven people to join our European teams – and apply their skills to solve the most complex and impactful problems. We embrace an open and transparent culture that welcomes healthy debates on the use of technology in defence, its benefits, and its ethical implications. The role As Team Assistant, you'll be the backbone of support for Helsing's German leadership team, especially in government and industry engagements. Your expertise in organising high-stakes meetings and handling correspondence will enhance collaboration with senior external officials. You’ll ensure seamless operations with precise travel arrangements and efficient administrative systems, enabling swift responses to internal and external needs. The day-to-day Act as the primary point of contact for the team, managing communications with internal departments, external stakeholders, and service providers to ensure clear information flow Manage complex agendas and resolve schedule conflicts proactively to optimise the leadership team's time and efficiency Organise comprehensive domestic and international travel itineraries, taking full ownership of logistics to ensure seamless business trips Process travel expense reports and manage general team expenses accurately to maintain financial compliance Coordinate meetings and correspond confidently with senior external officials across business and government sectors, as well as internal executive leadership Filter
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