TeamAssistant

Hi! We are AMBOSS and we are looking for a Team Assistant to join our team, and shape the future of medical education with us! About AMBOSS AMBOSS is the copilot for medical professionals, empowering them to provide the best possible care through our learning and clinical decision support tool. Our team brings together care, innovative thinking, and cutting-edge AI medical technology. Our founders launched AMBOSS in 2012 with the goal of creating a tool they wished they had during medical school and clinical practice. Since then, we've grown to over 600 employees and are active in over 180 countries - primarily in Germany and the US. Our offices are located in Berlin, Cologne, New York, Cagliari and Cape Town. Why can this position be exciting for you? The Team Assistant role is a connecting role that makes all of that possible. You’ll report to the Managing Editor, and partner with editorial leadership to keep a complex team running effectively, e.g., taking ownership of meeting infrastructure, event planning, onboarding logistics, and team knowledge management so that editors and managers can stay focused on their core work. Want to learn more about our culture? Watch our video https://youtu.be/gTPDn5XpeJg to explore what makes us unique. You will: - Own the team calendar: schedule meetings and workshops, send invitations, and curate the list of participants - Prepare and facilitate recurring team meetings end-to-end: prepare agendas, slide decks, moderate, and share notes - Plan, coordinate, and execute team events (e.g., retreats, workshops) - Support the onboarding of new editors: coordinate logistics, align with managers and onboarding buddies, and help new team members settle in to the team - Manage the team's Notion space and Google Drive so that team knowledge and resources are organized, findable, and current - Partner with leadership to identify operational gaps and support changes that improve team health and workflows - Support maintenance of systems to