Kaufman Rossin
Accounting
TaxSchedulingCoordinator
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Tax Scheduling Coordinator at Kaufman Rossin. Skills: Scheduling, Coordination, Resource management. Monitor staff hours daily. Identify underutilized individuals”
What You'll Achieve.
Meet billable targets; Meet deadlines; Meet client commitments
Industry & Context.
What They're Looking For.
Must Have
2+ years scheduling experience, 2+ years coordination experience, 2+ years resource management experience, Organizational skills, Manage competing priorities, Direct conversations with managers, Direct conversations with partners, Interpersonal skills, High attention to detail, Track hours, Track utilization data, Track scheduling accuracy, Work independently, Take ownership of function, Proficiency in Microsoft Office Suite, Proficiency in Excel
Nice to Have
Scheduling experience in professional services, Scheduling experience in tax, Scheduling experience in accounting, Experience with XCM, Experience with similar workflow tools, Prior exposure to tax processes, Prior exposure to accounting environments, Prior exposure to professional services scheduling, Hold firm on scheduling decisions, Maintain working relationships, Experience supporting scheduling function, Experience supporting resource management function, Experience within a Tax team, Track utilization rates, Track billable hour benchmarks, Track workflow capacity data, Operate as neutral third party, Make balanced decisions, Sense of ownership, Sense of initiative, Sense of follow-through
What You'll Do.
Monitor staff hours daily
Identify underutilized individuals
Identify over-capacity individuals
Identify individuals at risk of missing billable targets
Coordinate work assignments across Tax groups
Coordinate work assignments across managers
Facilitate reallocation of available staff
Attend group meetings
Maintain visibility into workload
Maintain visibility into capacity
Maintain visibility into staffing needs
Engage service line leaders
Negotiate staffing moves
Ensure equitable distribution of work
Respect manager priorities
Respect client commitments
Serve as single intake point
Manage scheduling requests
Prioritize scheduling requests
Follow up on timesheet submission compliance
Escalate timesheet gaps
Escalate timesheet patterns
Pull utilization reports
Maintain utilization reports
Pull billable hour benchmarks
Maintain billable hour benchmarks
Pull burnout indicators
Maintain burnout indicators
Collaborate with Tax service line leader
Review staffing status
Flag staffing concerns
Align on staffing priorities
Support transition to XCM
Help department adopt scheduling tools
Help department adopt scheduling processes
Maintain scheduling accuracy across engagements
Ensure deadlines are met
Ensure client commitments are met
How You'll Work.
Team & Collaboration
Cross-group work assignment; Senior stakeholder engagement; Manager and partner engagement; Staff engagement; Service line leader engagement
Communication Scope
Direct conversations
Full Job Description
**Why We Stand Out** Seeking a career-defining opportunity where your leadership, strategic vision, and client expertise are recognized and rewarded? Kaufman Rossin might be just the place for you. As one of the top accounting firms in the country, our foundation is “people first.” In the words of James Kaufman, “we prioritize our people, their development, and their well-being. Our values are translated into action every day.” Kaufman Rossin is a **privately owned, independent public accounting firm** , which means we are not beholden to outside investors or private equity influence. This independence allows us to prioritize long-term client relationships, maintain objectivity in our advisory approach, and make strategic decisions that benefit our people and clients, not external stakeholders. Our structure fosters agility, entrepreneurial thinking, and a collaborative culture where leadership is accessible, and innovation is encouraged. Celebrated as the Best Place to Work in South Florida over a dozen times, Kaufman Rossin has grown to over 700 employees, with offices spanning the tri-county area, including sister entities Kaufman Rossin Wealth and Kaufman Rossin Alternative Investment Services. **About the Role ** Kaufman Rossin is seeking a confident, highly organized Tax Scheduling Coordinator to own and drive the scheduling function for the Tax department. This is not a purely administrative role — it is a coordination and accountability function that sits at the center of how the department manages its people, workload, and utilization. The right candidate will monitor capacity daily, facilitate cross-group work assignment, hold managers to staffing commitments, and serve as a neutral and trusted resource for Partners, Managers, and staff alike. The ideal candidate is process-oriented, relationship-savvy, and comfortable engaging in direct conversations with senior stakeholders when scheduling decisions need to be upheld. **How You'll Contribute ** * Own dai
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