AIR Communities
multifamily housing
TalentRecruitingandOnboardingCoordinator
“Talent Recruiting and Onboarding Coordinator at AIR Communities. Skills: Transition Hiring Support, Pre-Employment Screening & Compliance, Operational & Leadership Support. Coordinates end-to-end transition hiring logistics and pre-employment screening.. Brings clarity and consistency to high-volume hiring workflows.”
What You'll Achieve.
Ensuring transition hiring is executed smoothly, compliantly, and at the pace of the business.; Drives accurate, on-time completion of screening and hiring.; Maintains organized records, templates, and trackers.; Drives fast, simple, good decisions while maintaining compliance and confidentiality.; Improves outcomes.
Industry & Context.
solution-focused; resolves issues without unnecessary drama; simplifies processes; removes friction; learns from missteps to continuously improve
Pre-employment screening required (references, drug screening excluding marijuana, employment verification & criminal background check).
What They're Looking For.
Must Have
2–4 years of experience in Talent Acquisition coordination, recruiting operations, HR operations, or a related role., Demonstrated experience coordinating pre-employment screening (e. g. , background checks, drug screens) and managing high-volume, time-sensitive workflows with attention to detail., written and verbal communication able to communicate proactively, clearly, and professionally with candidates, hiring leaders, recruiters, and cross-functional partners., Proficiency with Microsoft Office (Excel, Word, PowerPoint) and comfort working in ATS/HR systems, tracking data, and producing basic reports., Ability to prioritize, simplify, and follow through—driving fast, simple, good decisions while maintaining compliance and confidentiality., High degree of discretion and sound judgment when handling sensitive candidate and teammate information.
Nice to Have
Experience supporting pre-employment screening and vendor management., Prior experience managing staffing agency relationships or contracts., Familiarity with recruiting analytics, automation, or AI-enabled recruiting tools.
What You'll Do.
Coordinates end-to-end transition hiring logistics and pre-employment screening.
Brings clarity and consistency to high-volume hiring workflows.
Improves the recruiter and candidate experience through communication
and data-driven follow-up.
Prepares AIR leaders with information
tools and resources to conduct successful initial meetings and interviews with transition teammates.
Manages the pre-employment screening process
and communications for all Transition hires.
Manages administrative tasks associated with transition hiring
including creating staffing plans
and communicating hiring progress to stakeholders.
Creates and maintains effective communication templates designed to enhance the recruiter and candidate experience.
Creates and manages processes that drive an efficient and effective recruitment process
from initial outreach through onboarding paperwork completion.
Follows up with candidates to ensure hiring paperwork is completed on time.
Partners with payroll team to enhance the onboarding process.
Communicates hiring plans and progress to key departments
Marketing and Central Support.
Manages and tracks all activities related to pre-employment screening for Transition hires
including background checks
and related compliance requirements.
and proactively communicates delays or risks to recruiters and hiring managers.
Manages the creation and collection of Provisional Hire agreements as needed.
Provides ad hoc support to TA leadership
process documentation
and project coordination.
Assists with continuous improvement initiatives focused on process efficiency
and recruiter effectiveness.
How You'll Work.
Team & Collaboration
Critical partner to Talent Acquisition (TA) and field leadership.; Communicates proactively, clearly, and professionally with candidates, hiring leaders, recruiters, and cross-functional partners.; Partners with payroll team to enhance the onboarding process.; Communicates hiring plans and progress to key departments, including IT, Communications, Marketing and Central Support.; Acts as the primary point of contact for candidates, hiring teams, recruiters, and internal partners.; Partners effectively across TA, payroll, IT, and field.; Brings others along.
Communication Scope
written and verbal communication; communicate proactively, clearly, and professionally; communication templates; Communicates hiring plans and progress; Communicates with impact; provides clear, concise, proactive sets expectations; escalates risks early
Process & Methodology
project coordination
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